Recording Prepared Items
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BevSpot provides the functionality to record batched items. Whether you’re batching frozen margaritas or bolognese, this offers better accuracy in inventory taking. After making a batched item, you’ll need to record it in BevSpot to account for the ingredients used. It can then be counted as any other Inventory Item or portioned as an ingredient in a Recipe. It will also be included when you run a Prep Report.Record a Prepared Item in BevSpotNavigate to the Inventory History page.Click Record Prepared Item (on mobile, select Record, then click Record Prepared Item from the drop-down menu).Choose Record a New Prepared Item to create an item for the first time, or use the Search bar to Re-Create a past item.Re-creating a Prepared ItemSelect Re-create to the right of the item.Review the page to ensure the ingredients accurately reflect what was used in the recipe.(Optional) Select the Recipe Multiplier to record a half or double batch, or a custom batch size.Record the Date Created to ensure it is recorded in the correct inventory period, and leave any Notes for future reference.Click Record Prepared Item to finalize.Naming a Prepared ItemAdd ingredients from your inventory, and select the quantity that will be added from each. BevSpot will automatically calculate the cost of ingredients used based on the quantity added and current price on your Items page.In the second box, select an existing item or create a new item(s) that is the combination of these ingredients.Add how much the recipe Yields. The cost of the prepared item will automatically match the total cost of the ingredients entered, but can be manually adjusted.(Optional) Select the Recipe Multiplier to record a half or double batch, or a custom batch size.Adjust the date and time, type of prepared item, and any Notes for reference.Click Record Prepared Item to save. This prepared item is visible on the Inventory History page, can be counted on an inventory draft, and can be mapped to POS items for sales analysis (variance, profitability, etc.).If you have additional questions or would like to learn more, feel free to schedule a training with the BevSpot team HERE.