**KERALA STATE ROAD TRANSPORT CORPORATION TRANSPORT**
BHAVAN, FORT, THIRUVANANTHAPURAM - 695 023
Telephone No: 0471-2471011, Extn : 231 /236 /303
E-mail: sr@kerala.gov.in, Web: wwwkeralartc.com

TENDER No. S001-SRA05/57/2025– Store KSRTC-HQ  Date: 19.03.2025

**NOTICE INVITING EXPRESSION OF INTEREST**
**(EoI)**

Kerala SRTC invites “EXPRESSION OF INTEREST” from reputed and
interested manufacturers / authorized dealers, who have experience in supply,
installation, testing and commissioning of Automatic Bus Washing System
suitable for washing four sides and top of bus having 9 to 14.5 mtr length
with water recycling system with all accessories, including 2 year
warranty and 8 year CAMC after warranty period.

**1. Introduction**

KSRTC has a fleet strength of around 5500 buses with our head office
located at Transport Bhavan, Thiruvananthpuram. KSRTC has 94 depot / sub
depot / operating centers.

Accordingly KSRTC is inviting this EoI to find the reputed and
interested manufacturers / authorized dealers, who have experience in
supply, installation, testing and commissioning of “AUTOMATIC BUS
WASHING SYSTEM" as briefed below.

KSRTC deserves the right to go for e-tendering or other tendering
process after opening and considering the proposals in EoI.

**2. Scope of Work**

Supply, Installation and Commissioning of Automatic Bus Washing
System suitable for washing four sides and top of bus having 9 to 14.5 mtrs
length with water recycling system with all accessories including 2 year
warranty and 8 year CAMC after warranty period including Civil and Electrical
Works will be done by the successful bidder. The location for the installation will
be published while inviting tender. The required Civil Work, plumbing works,

Electrical Work for the installation of Automatic Bus Washing system shall be
done by the supplier. The successful bidder should be willing to provide 2 years
warranty and 8 year Comprehensive Annual Maintenance Contract for the unit
after warranty. During warranty period, KSRTC shall bear the cost of shampoo
for cleaning the bus only and also water, and electricity shall be provided for
washing the buses. Any labour cost during warranty period for ensuring the
working of the machine shall be born by the supplier. The supplier shall furnish
the specifications of shampoo required for washing the bus along with detailed
specification of the machine offered.

**3. Specification of the machine required**

| Sl No. | Key Parameters | Specifications / Requirement |
|---|---|---|
| 1 | Features required | 1. Water consumption does not exceed 200 ltr per bus <br> 2. Maximum time for washing - 7 Minutes <br> 3. Brush System – Brushes shall be arranged for washing four sides and top of the bus. Brush pressure should set automatically. Suitable splash guard should be required for brush units. <br> 4. Structure – Rust proof rigid structure with weather proof control panels, easy access to operator, with all safety features. <br> 5. Water Recycling system – Water Recycling system with water purifying facility shall be installed to reduce the consumption of water. <br> 6. Training – Operator training required for 5 operators for each machine. <br> 7. Working power – 3 phase, 440 Volt. <br> 8. Expected No. of buses to be washed per day is 100 Nos. |
| 2 | Warranty & CMC | 2 year warranty and 8 year CAMC after warranty period. |
| 3 | Installation | Installation and commissioning including water recycling plant, Civil work and Electrical work required shall be done by successful bidder |
| 4 | Uptime | 95% during warranty & AMC |


**4. Pre Qualification Criteria**

a) The manufactures / Authorized dealers of Automatic Bus Washing
System can only participate.

b) This EOI (all pages) duly filled, signed and stamped by the bidder in
each page should be scanned and uploaded.

c) The bidder shall upload detailed specification of Automatic Bus Washing
System suitable for washing four sides and top of bus having 9 to 14.5
mtr length with water recycling system with all accessories required as
per Clause No. (3) of EoI.

d) The details of Make / Brand / specification of offered item along with
Brochure / warranty etc should be uploaded.

e) The documents to prove that the bidders are either the manufacturer or
their authorised distributor of the item should be submitted.

f) Details of supply and installation of similar machinery done at any Govt.
/ Private Institutions (preferably including Civil and Electrical Works.)

g) Scanned copy of bidder's information in ANNEXURE-A after filling all the
columns and duly signed and stamped by the bidder should be
uploaded.

h) Bidders who have been blacklisted by the Tender Inviting Authority or
by any State Govt. or Central Government / Organization should not
participate in the tenders during the period of blacklisting. An affidavit
as per format in Annexure- B (Anti-Black listing Affidavit) should be
submitted along with the technical bid.

i) The warranty / CAMC details should be specified.

j) Any other information useful to KSRTC may also be provided.

k) Drawings of Civil works required should be furnished.

**5. Opening of EoI:**

The Eol will be opened online through the e-GP website
www.etenders.kerala.gov.in at the KSRTC, Transport Bhavan, Fort,
Thiruvananthapuram on the date and time mentioned above in the
presence of the Bidders/authorised representatives available. If the EoI
opening date happens to be a holiday or non-working day due to any valid
reason, the Tender opening process will be done on the next working day at
the same time and place specified. Any change in the opening
date/time/venue due to other reasons shall be informed by way of
Corrigendum published in the e-GP website.

**6. Scope of Contract:**

1. Supply, installation and commissioning of Automatic Bus Washing System
suitable for washing four sides and top of bus having 9 to 14.5 mtr length
with water recycling system with all accessories including Civil and
Electrical works

2. Provide all accessories including water tank (minimum capacity 1000
Ltrs.), fasteners, Detergent container, etc. for the installation and
commissioning of Automatic Bus washing System.

3. Provide training to the operators.

After evaluation of the proposals and the comments received
from prospective firms, KSRTC shall prepare the detailed tender document and invite
e-tender. It is not necessary that the firms participated in this EOI shall only be
eligible to participate in the tender. The decision of Chairman and Managing Director,
KSRTC shall be final in this regard.

The scanned copy of all the documents should be submitted online through e-
GP website: www.etenders.kerala.gov.in

Contact address/
Telephone Nos. for help
in case of any doubt in
online submission of
documents (Help desk)

Address "ΕΟΙ"
Inviting Authority

Kerala State IT Mission, e-Government
Procurement PMU & Help desk,
Saankethika, Near EPF Office,
Vrindavan Gardens, Pattom,
Thiruvananthapuram - 695004
Ph: 0471 - 2577088, 2577188, 2577388;
Toll free No.18002337315;
e-mail: etendershelp@kerala.gov.in
Website: www.etenders.kerala.gov.in

Chairman & Managing Director,
Kerala State Road Transport Corporation,
Transport Bhavan, Fort, Thiruvananthapuram
- 695023
e-mail: sr@kerala.gov.in
Website: www.keralartc.com

For CHAIRMAN & MANAGING DIRECTOR


**ANNEXURE "A"**
(Proforma of Certificate be furnished along with Technical Bid)
**KERALA STATE ROAD TRANSPORT CORPORATION**
**GENERAL INFORMATION ABOUT THE TENDERER**

| 1 | Name of the Tenderer |  |
|---|---|---|
|  | Registered address of the firm with GSTIN |  |
|  | State | District |
|  | Telephone No. | Fax |
|  | Email | Website |
| 2 | **Contact Person Details** |  |
|  | Name | Designation |
|  | Telephone No. | Mobile No. |
|  | Address |  |
| 3 | **Communication Address** |  |
|  | State | District |
|  | Telephone No. | Fax |
|  | Email | Website |
| 4 | **Type of the Firm ( Please √ relevant box)** |  |
|  | Private Ltd. | Public Ltd. |
|  | Proprietorship | Others, |
|  | **Nature of Bussiness ( Please √ relevant box)** |  |
|  | Partnership | Society |
|  | Registration No. & Date |  |
| 5 | **Original Equipment Manufacturer** | **Authorized Dealer /Representative** |
|  | Direct Importer | Others, specify. |
|  | **Key personnel Details (Chairman, CEO, Directors, Managing Partners etc.)** |  |
|  |  *in case of Directors, DIN Nos. are required* |  |
| 6 | Name | Designation |
|  | Name | Designation |


**Bank Details**

| 7 | Bank Account No. <br> Bank Name & <br> Address <br> Tel No | IFSC Code <br> Branch Name <br> Email ID |
|---|---|---|
| 8 | Whether any criminal case was registered against the company or any of its promoters in the past? | Yes / No |
| 9 | GST No. |  |
| 10 | GST in (%) |  |
| 11 | BIS CM/L No (if available) |  |
| 12 | Make & Brand |  |
| 13 | Other relevant Information provided * |  |
|  | Office <br> Seal | Signature of the tenderer / Authorised signatory |


**Annexure - B**
(Proforma of Certificate be furnished along with Technical Bid)
**AFFIDAVIT**

Format for Affidavit certifying that Entity / Promoter(s)
/Director(s)/Partners of Entity are not blacklisted

I, M/s. .....................................................(Name of the firm), having registered office at .................................................................................................... hereby certify and confirm that we or any of our promoter(s) /director(s) are not barred by Department of Transport, Govt. of Kerala/ or any other entity of Government of Kerala or blacklisted by any state government or central government / department / organization in India from participating in Tender/s, either individually or as member of a Consortium as on the ....................................(Last date of submission of tender).

We further confirm that we are aware that, our bid for the captioned tender would be liable for rejection in case any material misrepresentation is made or discovered at any stage of the Bidding Process or thereafter during the contract period.

Dated this .....................................Day of ..................................20.....

Name of the Applicant


Signature of the Authorized Person


Name of the Authorized Person


Digitally signed by RENJITH KUMAR R
Date: 2025.03.19 17:05:21 IST
Location: Kerala-KL