KSRTC
Swift
KSRTC - SWIFT LTD
(A Government of Kerala Undertaking)
Anayara, Thiruvananthapuram, Kerala.
Telephone No: 0471-2465000, E-mail: gm.ksrtcswift@gmail.com
Tender No.KSRTC SWIFT/192/2023/ACR
NOTICE INVITING TENDER (NIT) e-Tender
Dtd: 29.01.2025
e-Tender for awarding licence for the Display of Advertisement by fixing acrylic
transparent cover behind the Head rest of the seats of KSRTC SWIFT Super Fast
Buses for a period of one year extendable for four years with an escalation of 10% of
License fee on completion of every year of license period on compounding basis.
COMMERCIAL BID
E-Tenders are invited for awarding licence for the Display of Advertisement by
fixing acrylic transparent cover behind the Head rest of the seats of KSRTC SWIFT Super
Fast Buses for the period of One Year extendable for four years with an escalation of 10%
of License fee on completion of every year of license period on compounding basis.
1. Tender Details
a. Tender No. & Date
b. Tender Details
c. Place of Opening
d. Tender Fees
(Non Refundable)
e. Earnest Money Deposit.
(EMD) EMD Exemption NOT
allowed.
f. Mode of Payment of EMD &
Cost of Tender
g. Mode of Submission of
Tender
h. Contact address/ Telephone
nos. for help in case of any
doubt in e-tendering |
process (Help desk)
i. Tender inviting Authority
j. Contact information for Pre-
bid meeting and other
clarifications
TENDER No.KSRTC SWIFT/192/2023/ACR dt: 29.01.2025
E-Tenders are invited for awarding license for the Display of
Advertisement by fixing acrylic transparent cover behind the
Head rest of the seats of KSRTC SWIFT Super Fast Buses for
the period of One Year extendable for four years with an
escalation of 10% of License fee on completion of every year
of license period on compounding basis.
Kerala State Road Transport Corporation, Transport Bhavan,
Fort, Thiruvananthapuram.
Rs.2240/- (Rs. 2000/-+ GST@ 12%)
(Rupees One Thousand Three Hundred and Forty
only)
Rs.25,000/-
(Rupees Twenty Five Thousand Only)
Online through SBI Internet Banking/NEFT
e-procurement portal. EMD & Tender Fee should be remitted
as a single transaction. Split payment is not allowed.
Tender should be submitted online through e-GP website
www.etenders.kerala.gov.in
Kerala State IT Mission, e-Government procurement PMU &
Help desk, Saankethika, Near EPF Office, Vrindavan Gardens,
Pattom, Thiruvananthapuram. - 695004
Ph: 0471 - 2577088, 2577188; Toll free No.18002337315;
e-mail: etendershelp@kerala.gov.in
Website: www.etenders.kerala.gov.in
Chairman and Managing Director,
KSRTC SWIFT Ltd., Anayara, Thiruvananthapuram- 695029
Email: gm.ksrtcswift@gmail.com
Tel: 0471-2465000

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KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind
the Head rest of the seats of KSRTC SWIFT Super Fast Buses


2. Introduction
KSRTC SWIFT Ltd., (A govt. of Kerala Undertaking) operates long distance
buses and Electric buses for KSRTC. Presently KSRTC SWIFT Ltd owns 434 buses in
which 165 buses are electric buses operates in Thiruvananthapuram City and the 269
long distance buses are operating in intercity & interstate routes. On an average
40,000 passengers are commuting in the long distance buses and around 70,000
passengers are using the Electric buses in and around Thiruvananthapuram City.
KSRTC SWIFT Ltd. intends to provide advertisement space in these buses as there is
a wide reach of these buses to the travelling public which can earn additional revenue
to the company.
3. Scope of the Contract
E-Tenders are invited for awarding licence for the Display of Advertisement
by fixing acrylic transparent cover behind the Head rest of the seats of KSRTC SWIFT
Super Fast Buses (details of buses and the advertisement space are enclosed in
Appendix - I) for the period of One Year extendable for four years with an escalation
of 10% of License fee on completion of every year of license period on compounding
basis. Persons / Advertisement Agencies or any other organisation can submit their
e-Tender as per the details specified in the Appendix -I.
The intending persons/agencies should ensure themselves before submitting
their tender about the availability of space for the Display of Advertisement by fixing
acrylic transparent cover behind the Head rest of the seats of KSRTC SWIFT Super
Fast Buses. The tenderer may also contact all Unit Officers of the units where the
buses of KSRTC SWIFT belongs to, for counter checking the site before submitting
their tender. The Deputy General Manager (Technical), KSRTC SWIFT will be the
coordinating officer from KSRTC SWIFT Ltd and the contact number is 0471-
2993117.
5. PRE -QUALIFICATION CRITERIA
a. If the tenderer is a business establishment, it must have a valid registration
certificate obtained from the statutory authority
b. Bidder should have GST Registration.
c. The bidder should have minimum Average Annual Turnover of Rs.8,00,000/-
(Rupees Eight Lakhs) per year for the last three financial years commencing
from 2021-22.
d. Ex-licensees with KSRTC who have made financial liability to KSRTC are not
eligible to participate in the tender.
e. The bidder should submit an affidavit for not facing Court case/ Criminal
case/ revenue Recovery against KSRTC/ KSRTC SWIFT.
6. General Conditions of the contract
a. Bidders should remit the required Tender Fee and Earnest Money Deposit (EMD) in
Online mode through SBI/NEFT, as per 1(d), 1(e) and I(f) of the Notice Inviting
Tender. No exemption in the case of EMD and Tender Fee. Bidders should ensure
and convince themselves that the online payments made by them have been
successfully transferred. KSRTC SWIFT Ltd. shall under no circumstances be
responsible for failed transaction of the payments due to non-compliance of any
online banking procedure and consequent rejection of tender.
b. Firms /Proprietors who are defaulters in payment of licence fees or penalties or
having any type of existing unpaid financial obligation with KSRTC / KSRTC SWIFT
will be considered disqualified. (Affidavit to be submitted as per Annexure-V)
c. Persons/ Company/ Partnership Firms /Proprietors /Director of any Company
(current/previous) having unsettled disputes/ unnecessary litigation with existing
or previous contracts with KSRTC / KSRTC SWIFT will be considered disqualified.
(Affidavit to be submitted as per Annexure-V)
d. The tenderer should quote the licence fee for one Year.
e. Normally licence will be awarded to the tenderer who quotes the highest amount
in tender. The decision of the Chairman & Managing Director on all matters arising
out of this Notice / Contract will be final, conclusive and legally binding on all
parties concerned.
f. Opening of E-Tender will be done at the time and date noted in the e- tender
portal at the Office of the Chairman and Managing Director, KSRTC.
g. Firms /Proprietors who have been blacklisted by the Tender inviting Authority/
Central Government/ any State Government /any State Transport Undertaking will
be considered disqualified for participating in the tender during the period of
blacklisting. An affidavit as per format in Annexure V (Anti-Blacklisting Affidavit)
should be submitted along with the technical bid.
7. MODE OF SUBMITTING TENDERS
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KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind
the Head rest of the seats of KSRTC SWIFT Super Fast Buses

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KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind
the Head rest of the seats of KSRTC SWIFT Super Fast Buses

1. Tender documents shall be submitted through e-Tender. One for Pre-
Qualification Bid and the other for Price Bid.
2. The tenderer shall submit the tender documents as specified hereunder.
3. The relevant documents to be uploaded shall not be interchanged.
8. Documents to be uploaded in the e-tender Portal
1. Residential Certificate from Local bodies.
2. Nativity Certificate Or copy of Ration card.
3. Attested copy of voter ID card / Aadhaar.
4. Details of experience, in the advertising field.
5. Copy of the Income Tax returns filed.
6. Receipt of cost of tender form (e payment)
7. Earnest Money Deposit (e payment)
8. If the tenderer is a business establishment, a valid registration certificate from the
statutory authority.
9. Copy of self attested authoritative documents to prove the identity of proprietorship
/partnership /entity/company / individual.
10.Authorization Certificate to participate in the tender as per Annexure VI, wherever
applicable.
9. Documents to be uploaded along with Pre-Qualification Bid
a. All pages of NIT, Appendix and Annexures duly signed and stamped by the bidder.
b. Tender form duly filled and signed by the tenderer (Annexure I)
c. General information about the Tenderer (Annexure III) duly filled and signed by the
tenderer
d. Annual Turnover Statement (Annexure IV) duly filled and signed by the Auditor.
e. Format for Affidavit certifying that Entity / Promoter(s) /Director(s)/Partners of
Entity are not blacklisted / Defaulter /Involved in litigations (Annexure-V).
f. Include authoritative documental proof of Firms/ Proprietorship/
Company/Individual.
g. Authorization Certificate to participate in the tender as per Annexure VI, wherever
applicable.
10. TENDER PROCESS:
The tender evaluation will be undertaken in four rounds.

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KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind the
Head rest of the seats of KSRTC SWIFT Super Fast Buses

Round 1 - Opening of technical bid documents
Round 2 Document evaluation.
Round 3 Opening of Price Bid.
1. Round 1- Opening of Pre-Qualification bid documents
The documents uploaded shall be opened at the time and date
mentioned.
2. Round 2 Document evaluation:-
The terms and documents submitted as part of the bids shall be scrutinised
by the Tender Inviting Authority. The Tender Inviting Authority may call for
additional documents/clarifications through e-tender portal. The list of those who
come out successfully of the evaluation of the documents as well as those rejected
(with reasons for rejections) will be published on the website of KSRTC
(www.keralartc.com), KSRTC SWIFT (www.ksrtcswift.kerala.gov.in) and
objections/remarks against the list will be invited. The objections/ remarks received
before the date and time specified in the notice will be considered by the Tender
Inviting Authority and the final list of successful bidders of round 2 will be published.
3. Round 3: Opening of Price Bid.
The bidders who are qualified in round 2 shall be considered for
Round -3. The BOQ/PRICE BID of those bidders who do not satisfy even any one of
the pre-qualification condition will not be opened.
11. Opening of PRICE BID
a. The PRICE BID of those bidders, who satisfied all of the Prequalification Criteria,
shall only be opened for further consideration. The PRICE BID of those bidders who
do not satisfy even any one of the pre-qualification condition will not be opened.
b. Opening of e-Tender will be done at the time and date noted in the e-Tender portal
at the Office of the Chairman and Managing Director, KSRTC.
c. The bidders have the liberty to resubmit fresh tender/documents till the
last date and time of submission of the e-tender.
d. Resubmission of offer will not be allowed after the time and date fixed for bid
submission. The offer once made cannot be withdrawn or modified after the closing
of e-tender under any circumstances. Withdrawal or modification of the offer once

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KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind the
Head rest of the seats of KSRTC SWIFT Super Fast Buses

made in e-Tender will be resulted in the forfeiture of EMD remitted. In such cases
the bidder will not have the right to claim the refund of EMD.
e. The Chairman and Managing Director KSRTC SWIFT Ltd reserve the right to make
any modifications or additions in this notice in the event if it is felt that it is in the
public interest.
12. GENERAL INSTRUCTIONS TO BIDDERS
a. Tender shall be made in English.
b. In case of NEFT, remittance should be made only to the 22 digit beneficiary account
number as seen in the remittance form which is available in the e- portal while
submitting tender.
c. ONLINE PAYMENTS:- The bidders shall seek clarification from Kerala State IT
Mission, e-Government procurement PMU & Help desk, Saankethika, Near
EPF Office, Vrindavan Gardens, Pattom, Thiruvananthapuram 695004.
Help Desk No. Ph: 0471 - 2577088, 2577188; Toll free No.18002337315; e-
mail: etendershelp@kerala.gov.in ; Website: www.etenders.kerala.gov.in and
make himself conversant with procedure for online payment of the Tender Fee and
EMD. KSRTC SWIFT shall under no circumstance be responsible for failed
transactions due to non compliance of the above procedure.
d. The bids will be opened online through the e-GP website
www.etenders.kerala.gov.in at the KSRTC, Transport Bhavan, Fort,
Thiruvananthapuram. If the e-Tender opening date happens to be a holiday or non-
working day due to any valid reason, the Tender opening process will be done on
the next working day at the same time and place specified. Any change in the
opening date/time/venue due to other reasons shall be informed by way of
Corrigendum published in the e-GP website.
e. DIGITAL SIGNATURE CERTIFICATE:- Bidders will have to procure legally valid
Digital Certificate as per Information Technology Act, 2000 for digitally signing their
electronic bids. Bidders can procure the same from any of the licence certifying
authority of India. For obtaining Digital Signature Certificate and help on e-
tendering process, please contact Kerala State IT Mission, e-Government
procurement PMU & Help desk, Saankethika, Near EPF Office, Vrindavan
Gardens, Pattom, Thiruvananthapuram 695004. Help Desk No. Ph: 0471-
2577088, 2577188; Toll free No.18002337315; e-mail:
etendershelp@kerala.gov.in. Website: www.etenders.kerala.gov.in on all
government working days from 9.30 A.M to 5.30 Ρ.Μ.

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KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind the
Head rest of the seats of KSRTC SWIFT Super Fast Buses

f. The bidders shall seek the assistance of Kerala State IT Mission, e- Government
procurement PMU & Help desk, Saankethika, Near EPF Office, Vrindavan
Gardens, Pattom, Thiruvananthapuram 695004. Help Desk No. Ph: 0471-
2577088, 2577188; Toll free No.18002337315; e-mail:
etendershelp@kerala.gov.in; Website:www.etenders.kerala.gov.in and make
himself conversant with procedure of e-Tender. KSRTC SWIFT Ltd shall under no
circumstance be responsible for any failed e-tender transactions cum procedures.
g. Bidders are advised to note the Tender ID and Tender No. & Date for future
reference.
h. All uploaded scanned documents should contain the signature and the office seal of
the bidders and should be digitally signed while uploading in e-tender portal.
Documents uploaded without digitally signing shall entitle rejection of the Tender.
i. The digitally signed Tender document and other specified documents shall be
submitted online through the e-GP website www.etenders.kerala.gov.in well in
advance before the last date and time. No submission shall be allowed after the
last date mentioned.
j. Bidders are advised to go through all conditions of the Notice Inviting Tender and
the Tender documents carefully and to comply them to avoid rejection of their
tender.
k. Furnishing of any false information / fabricated document would lead to rejection of
the tender at any stage.
l. The bidder shall bear all costs associated with the preparation and submission of its
bid and KSRTC SWIFT Ltd, Thiruvananthapuram, hereinafter referred to as Tender
Inviting Authority, will in no case be responsible or liable for these costs,
regardless of the conduct or outcome of the bidding process.
m. Conditional tenders will be summarily rejected.
13. GENERAL TERMS AND CONDITIONS
a. The Tender Form containing the tender conditions can be downloaded from the e-
Tender site. The cost of tender form shall be paid through e-payment. Cost of the
tender form is not refundable under any circumstances.
b. The Tenderer shall quote the amount towards licence fee for one Year.
c. The Annual License Fee quoted by the tenderer shall be entirely for the Display of
Advertisement by fixing acrylic transparent cover behind the Head rest of the seats

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KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind the
Head rest of the seats of KSRTC SWIFT Super Fast Buses

of KSRTC SWIFT Super Fast Buses as per Appendix I of NIT. Split rate for
different quantity of buses or space of display is not allowed and the License Fee
quoted shall be exclusive of GST.
d. The licence will be confirmed to the Party who quotes the highest amount in the
Tender.
e. The Company shall normally accept the highest offer in the tender but the
Company reserves the right to accept or reject any of the tenders without assigning
any reason whatsoever, if such a step is deemed necessary to safeguard the
interest of the Company.
f. The successful bidder shall fix acrylic transparent cover behind the head rest of the
seats of one of the KSRTC SWIFT Super Fast Buses as a sample for approval.
g. The tenderer should specify in the tender the experience he possesses and the
extent of the present business in the relevant field.
h. The Earnest Money should be remitted through e- payment in favour of the
Financial Advisor & Chief Accounts Officer, Kerala State Road Transport
Corporation, Transport Bhavan, Thiruvananthapuram.
i. If any tenderer withdraws his tender on or after the specified/prescribed time for
opening Tender, the EMD shall be forfeited forthwith. Withdrawal of tender by the
successful tenderer will entail forfeiture of EMD without further notice. Moreover,
the difference in amount between the highest bidder and the second highest bidder
will also be realised from the successful tenderer invoking provisions of Kerala
Revenue Recovery Act, 1968 as the case may be. The loss sustained due to the
withdrawal of a successful tenderer will be realised from the tenderer in any
manner Company may think fit.
j. Three months licence fees as security deposit and 6 months licence fees + GST to
be remitted within 30 days from the receipt of the provisional confirmation order
(Shown in Annexure II). If the party fails to remit the License Fee within the time
limit, the provisional confirmation order will be cancelled without notice.
k. The amount remitted as Security Deposit will be released to the party after the
satisfactory completion of the contract period without interest. In the event of
failure on the part of the licensee to remit the instalments in the manner specified
herein, interest @18% per annum for the defaulted days for each monthly
instalment shall be realised (i.e. interest will be calculated from the 1st day of
the respective month). Default of any monthly instalment beyond thirty days
shall not be allowed under any circumstances and the license will be terminated

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KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind the
Head rest of the seats of KSRTC SWIFT Super Fast Buses

without prior notice. The licensee is liable to compensate the Company the loss, if
any, so sustained.
l. The successful tenderer shall be required to execute an Agreement (Licence Deed)
in stamped paper worth Rs.200/- (Rs. Two Hundred only) as per the draft
prescribed by the Company embodying the conditions specified herein and such
other terms and conditions as may be decided from time to time if found
necessary.
m. The electoral ID card & Aadhar card number of the licensee and witnesses
has to be entered in the agreement and it's self attested copy should be made
part of Agreement.
n. In the case of failure of the successful tenderer to fulfill the conditions herein
stated, before the commencement of the contract or to remit the payment of the
monthly instalments on the due dates or to abide by the terms and conditions of
the agreement, the Chairman & Managing Director will have the right to cancel
the contract and to award the contract to another contractor or to carry out the
work by the Company as Company deems it fit and any amount paid by the
licensee to the Company will be forfeited. Besides, the licensee shall be liable for
any loss caused to the Company by reason of cancelling the contract. The amount
due to the Company shall be realised under provisions of Revenue Recovery Act as
arrears of land revenue or under the provisions of law in force from any amount
due to the licensee on any account or in any other manner as the Company may
deem fit.
o. No representation for the reduction of rates once accepted will be entertained
under any circumstances.
p. The Company shall have the power to cancel the contract entered into with the
licensee with one-month notice, if it considers that such cancellation is necessary in
the interest of the Company / general public. The licensee shall abide by such
decision of the Company.
q. The licensee shall be liable to pay advertisement fee, taxes or any other amount
levied by the Government, local or other authorities from time to time. The licensee
shall remit GST if any, along with each payment. If the licensee fails to remit these
statutory levies / taxes, the particular amount with interest, penalty imposed by
Government / local bodies (i.e. taxes and levies etc.) will be realised from the
amount remitted by the licensee towards security deposit. If such liability exceeds
the Security Deposit, it will be realised under the provision of Kerala Revenue

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KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind the
Head rest of the seats of KSRTC SWIFT Super Fast Buses

Recovery Act or any other law then in force in respect of present as well as future
claims.
r. The security amount will be refunded to the licensee after the expiry of the licence
period and after the successful completion of the contract period and upon
clearance of advertisement taxes, statutory levies etc., if any, due to Government
or local bodies, as well as after deducting liability if any.
s. If the licensee retracts from the fulfilment of the contract, he shall be liable to
compensate the loss, if any, sustained to Company on account of this. The loss so
sustained will be realised from the defaulter invoking provisions of Revenue
Recovery act or by invoking provisions of any other law.
t. No space shall be let out to the licensee for the display of advertisements beyond
the date of expiry of contract.
u. Fixing, and removing of advertisements shall be done by the licensee at his own
risk and cost. The work of fixing advertisements must be carried out in such a way
that it shall neither make hindrance to service. The works relating to advertisement
shall be carried out preferably during night time. The licensee shall ensure the
safety and security of Buses while doing the same.
v. Advertisements which offend any law or hurt religious feelings of people or against
public policy, morality or defamatory or the display of which is prohibited by any
lawful authority, shall not be displayed by the licensee in the prescribed space. The
licensee shall not be allowed to display any advertisement inside or outside the
other than the prescribed space.
w. The material used for advertisement shall be eco-friendly, without causing
inconvenience to the passengers and the contents not prohibited by law.
x. Display of advertisements will not be allowed in any Buses other than the ones
allotted.
y. The licensee shall display advertisements only in the space allotted and it is
mandatory to display his Licence number in every advertisement.
z. The company reserves the right to shift the vehicles carrying advertisement from
one station to another and no complaint will be entertained on that account.
aa. List of buses and respective depots will be provided before the execution of
agreement and the party should admit in writing the number of buses received.
Licensee will only be allowed to advertise in those buses that the licensee has
admitted.

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KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind the
Head rest of the seats of KSRTC SWIFT Super Fast Buses

bb.KSRTC SWIFT Ltd has absolute right in withdrawing/detaining any buses for
repairs, re-painting, preventive maintenance, CF repairs, accident repairs and
overhauling or for the purpose of scrap even if any advertisement displayed on it.
No complaint will be entertained on these accounts and no claim for compensation
or any reduction in number of buses allowed on account of this. Company
undertakes no responsibility in the case of defacement of advertisement due to any
mishaps and no compensation thereon.
cc. Bus wise individual claims/ complaints on day to day basis will not be considered.
No future claims/complaints will be entertained if the buses kept idle for
maintenance, repairs or any other administrative / operational matter of KSRTC/
KSRTC SWIFT.
dd. KSRTC SWIFT Ltd will not be responsible for the damages made to the
advertisement display material by the passengers/public.
The company reserves the right to exhibit any Advertisement of KSRTC/KSRTC
SWIFT or any advertisement sponsored by the Company in its Buses subject to the
condition that such Advertisement does not occupy more than 10% of space
available. The Company will also be at liberty to utilise any space not included in
the licence for any purpose, if desires so.
ee. The Chairman & Managing Director, KSRTC SWIFT Ltd., has the right to impose
penalty / fine, if any, for the violation of any of the conditions mentioned herein.
ff. Grievances, complaints shall be entertained within 30 days only. Any requests
received after 30 days time shall be rejected.
gg. The advertisement installed by the licensee shall be removed within One week at
his own costs from the date of termination. In case the Company is constrained to
remove the advertisement, that entire expenditure shall be recovered from the
licensee.
hh. If any injury occurs to the public both personally and on ecological grounds,
if any, the licensee shall undertake all responsibilities at his own risk and cost of
damage shall be borne only by the licensee.
ii. If the successful tenderer fails to execute the agreement as instructed in the
provisional confirmation order, the Company will be at the liberty to confirm the
tender in favour of the second highest bidder, if it deems fit and loss on account of
this (i.e. difference between the highest and second highest bid amount) will be
realised from the defaulted tenderer by invoking provision of Kerala Revenue
Recovery Act or any other law then in force.

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KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind the
Head rest of the seats of KSRTC SWIFT Super Fast Buses

jj. If the licence is terminated on attaining the agreed period, or otherwise, the
licensee will only be responsible to the advertisers. The Company has no liability
to the advertisers as the contract is only between the Company and the Licensee.
kk. Neither KSRTC SWIFT Ltd nor Licensee shall be liable for any inability to fulfil their
commitments and obligations hereunder occasioned in whole or in part by Force
Majeure, any of the following events resulting in material adverse effect, shall
constitute force majeure events:
• Earthquake, Flood, Inundation, Landslide.
• Storm, Tempest, Hurricane, Cyclone, Lighting, Thunder or other extreme
atmospheric Disturbances.
• Fire caused by reasons not attributable to the Licensor. Acts of terrorism.
• War, hostilities (whether war be declared or not), invasion, act of foreign
enemy, rebellion, riots, weapon conflict or military action or civil war.
• Strikes or boycotts, other than those involving the Licensor, its contractors,
or their employees, agents etc, and
• Any other similar things beyond the control of the party, except court order/
court judgment.
ll. Any dispute/complaint arising out of this tender will be addressed in writing to the
General Manager (SWIFT). The decision of the Chairman & Managing Director on
all matters arising out of the agreement will be final, conclusive and legally binding
on all parties concerned. The Chairman & Managing Director reserves the right to
cancel the tender without showing any reason.
mm. Disputes if any, arising out of this agreement shall be settled within the
jurisdiction of Courts at Thiruvananthapuram.
Thiruvananthapuram,
29.01.2025
Chairman & Managing Director
I/We hereby accept all the above terms and conditions in its entirety.
Signature of bidder:
Name of bidder:
Address of bidder:
Telephone No. of bidder:
Mobile No. of bidder:

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KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind the
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APPENDIX - I
Tender Notice No:KSRTC SWIFT/192/2023/ACR dtd:29.01.2025
Specification and Details of Advertisement
Behind the Seat Head Rest

Sl.
No
BUS Models
No. of buses
available
No. of seats
available for
advertising
Minimum available
dimensions of the
seats space for
display behind the
Head Rest
(Length x Height)
cm
1
KSRTC SWIFT SUPER
FAST BUSES
151 Nos.
50 Nos/Bus
30 x 10

Interested party shall inspect the buses in KSRTC depots for the confirmation of available
spaces in each bus. (Model specification with minimum available dimensions are enclosed
herewith for reference)
The bidder shall quote the “TOTAL LICENSE FEE FOR ONE YEAR
IN RUPEES” for the above buses as per Para No. 3 of Appendix – I of NIT

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KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind the
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Annexure -I
KSRTC
Swift
TENDER FORM FOR THE CONTRACT TO DISPLAY OF ADVERTISEMENT BY
FIXING ACRYLIC TRANSPARENT COVER BEHIND THE HEAD REST OF THE
SEATS OF KSRTC SWIFT SUPER FAST BUSES FOR A PERIOD OF ONE YEAR
EXTENDABLE FOR FOUR YEARS WITH AN ESCALATION OF 10% OF
LICENSE FEE ON COMPLETION OF EVERY YEAR OF LICENSE PERIOD ON
COMPOUNDING BASIS.
1. Tender Notice No. & date
: KSRTC SWIFT/192/2023/ACR
Dtd: 29.01.2025
2. Name & Address of Tenderer
:
3. Communication Address Of tenderer
:
4. Mobile Number & Email ID
:
5. Additional information not covered
by the above items if any, such as
previous experience in the relevant
field etc.
:
6. Enclosures
:
7. Signature, Name & Address of the
:
Tenderer
:

Page 14 of 21
KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind the
Head rest of the seats of KSRTC SWIFT Super Fast Buses


I/We..
DECLARATION
hereby agree to abide by all the terms and conditions of the
Tender vide order No. KSRTC SWIFT/192/2023/ACR dated: 29.01.2025 and in
the Tender Notice No. KSRTC SWIFT/192/2023/ACR dated: 29.01.2025
Date:
Signature :
Name
:
Address :
N.B: The terms and conditions and tender notice bearing No. KSRTC
SWIFT/192/2023/ACR dtd.29.01.2025 and Tender Conditions
vide order No. KSRTC SWIFT/192/2023/ACR Dated: 29.01.2025
should be signed and enclosed together with the tender, failing which
the tender will not be considered

Page 15 of 21
KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind the
Head rest of the seats of KSRTC SWIFT Super Fast Buses


Annexure II
MODE OF PAYMENT FOR SUCESSFUL TENDERER FOR THE PERIOD OF FIVE YEARS
1
EMD – Rs. 25,000/-
To be included with e-Tender
2
Three months License Fee Security
Deposit exclusive of EMD
On or before 15th day of date of receiving
Provisional Confirmation
3
1st Year - First 6 Months License fee +
18% GST
On or before 15th day of date of receiving
Provisional Confirmation
4
Balance 6 Months License fee +
18% GST
In equal instalments on or before 5th
of every month (from immediate
successive month after paying 6
months license fee in advance)
5
From 2nd year onwards- 10% hike in
License Fee every year. First 6 Months
License fee + 18% GST
Before 30 days from the date of
commencement of License period from
2nd year and consecutive years.
6
Balance 6 Months License fee + 18%
GST
In equal instalments on or before 5th
of every month from the 2nd Year
onwards (from immediate successive
month after paying 6 month's license
fee in advance)
7
18% Penal Interest for all delayed
payments
Will be calculated from the 1st day of
the default month.
Thiruvananthapuram
29.01.2025
Chairman & Managing Director,

Page 16 of 21
KSRTC SWIFT LTD - Notice Inviting Tender (NIT) for display of Advertisement by fixing acrylic transparent cover behind the
Head rest of the seats of KSRTC SWIFT Super Fast Buses


ANNEXURE III
(Proforma of Certificate be furnished along with Technical Bid)
KSRTC SWIFT LTD
GENERAL INFORMATION ABOUT THE TENDERER

Name of the
Tenderer
Registered address
of the firm with
1
GSTIN
State
Telephone No.
Email
Contact Person Details
District
Fax
Website
Name
2
Telephone No.
Communication Address
Designation
Mobile No.
Address
3
State
Telephone No.
Email
Type of the Firm ( Please √ relevant box)
District
Fax
Website
Private Ltd.
Public Ltd.