**KERALA STATE ROAD TRANSPORT CORPORATION**

TRANSPORT BHAVAN, FORT, THIRUVANANTHAPURAM-695 023
Telephone No: 0471-2471011, (Extn : 231 /303 / 321)
E-mail: sr@kerala.gov.in Web: www.keralartc.com
TENDER No.S001–SRA03/475/2024– Store KSRTC-HQ  Dtd: 27.01.2025

**NOTICE INVITING TENDER (NIT) e-Tender**

Tender for the supply of MILD STEEL ANGLE 25X25X3MM

**TECHNICAL & COMMERCIAL BID**

1. E-Tenders in two bid system are invited from the manufacturers or their authorised dealers for the supply of following item. There shall not be more than one brand offer in the tender. Offering more than one brand/make/type will make the bid invalid.

| a | Tender No. & Date |  SRA03/475/2024  | 27.01.2025 |
|---|---|---|---|
| b | Item, Quantity & Specifications | Mild Steel Angle: 25000kg. 25 x 25 x 3 x 6000mm IS 2062 : 2011 Grade E-250 A |  |
| c | Sample (Compulsory) | 2 pieces with 50cm length of Mild Steel Angle 25 x 25 x 3 mm should be submitted to the Office of the Chairman & Managing Director, KSRTC, Transport Bhavan, Fort, Thiruvananthapuram before the date and time of tender opening |  |
| d | Place of Opening | Kerala State Road Transport Corporation, Transport Bhavan, Fort, Thiruvananthapuram. |  |
| e | Tender Fees (Non Refundable) | Rs.3192/- (Rs.2850/- + GST@ 12%) (Rupees Three Thousand One Hundred and Ninety Two only) |  |
| f | Earnest Money Deposit. (EMD) EMD Exemption NOT allowed. | Rs.19000/- (Rupees Nineteen Thousand Only) |  |
| g | Mode of Payment of EMD & Cost of Tender | Online through SBI Internet Banking/NEFT through e-procurement portal. EMD & Tender Fee should be remitted as a single transaction. Split payment is not allowed. |  |
| h | Mode of Submission of Tender | Tender should be submitted online through e-GP website www.etenders.kerala.gov.in |  |
| i | Contact address/ Telephone nos. for help in case of any doubt in e-tendering process (Help desk) | Kerala State IT Mission, e-Government procurement PMU & Help desk, Saankethika, Near EPF Office, Vrindavan Gardens, Pattom, Thiruvananthapuram 695004. Ph: 0471 - 2577088, 2577188; Toll free No.18002337315; e-mail:etendershelp@kerala.gov.in Website: www.etenders.kerala.gov.in |  |
| j | Tender inviting Authority | Chairman and Managing Director, Kerala State Road Transport Corporation, Transport Bhavan, East Fort, Thiruvananthapuram – 23 |  |


2. **Scope of the Contract**

a. The tender is invited from the Manufactures or their authorised dealer for the Supply of Mild Steel Angle 25x25x3mm.

b. The bidder shall upload the TEST CERTIFICATE of sample material taken from the BATCH /LOT from which the sample has been drawn. The sample to be tested as per Bureau of Indian Standards (BIS) specification at any one of the recognised Laboratories of BIS / CIRT / NABL accredited testing agencies / Central Government Institution / State Government Institution / Recognised Test Houses. The BATCH/LOT No from which the material has been taken should be punched / tagged in the sample material and also specify the same BATCH / LOT Nos. in the Test Report for identification. If the TEST REPORT is not available with the bidder, they can submit the test report within 10 days from the date of opening of the bid. In such cases the matter should be informed through e-tender portal at the time of bid submission. If the TEST CERTIFICATE is not received within time, bid will be rejected.

c. The offered Mild Steel Angle 25x25x3mm should be tested at any one of the recognised Laboratories of BIS/CIRT/any NABL accredited laboratory as per IS 2062 : 2011 Grade E-250 А.

d. The supplier should deliver the item at KSRTC, Chief Stores, Pappanamcode, Thiruvananthapuram-695018, Regional workshop, Mavelikara, Aluva, Edapal and Kozhikodu.

e. The order quantity of Mild Steel Angle 25x25x3mm shall be supplied in 3 to 6 lots within a period of 12 months.

f. Bidders should be able to start delivery of materials within 14 days from the date of order.

3. **PRE QUALIFICATION CRITERIA**

a. The bidder shall be a manufacturer of Mild Steel Angle 25x25x3mm or their authorised dealer

b. The bidder shall have GST Registration Certificate.

c. The Mild Steel Angle 25x25x3mm offered should be tested at any one of the recognised Laboratories of BIS / CIRT / NABL accredited testing agencies / Central Government Institution / State Government Institution / Recognised Test Houses as per IS 2062 : 2011 Grade E-250 А.

4. **General Conditions of the contract**

a. Bidders should remit the required Tender Fee and Earnest Money Deposit (EMD) in 'Online mode' through SBI/NEFT, as per 1(e) and I(f) of the Notice Inviting Tender. No exemption in the case of EMD and Tender Fee. Bidders should ensure and convince themselves that the online payments made by them have been successfully transferred. KSRTC shall under no circumstances be responsible for failed transaction of the payments due to non-compliance of any online banking procedure and consequent rejection of tender.

b. Firms who have been blacklisted by the Central Government/ any State Government /any State Transport Undertaking will not be considered.

c. The successful tenderer shall execute an agreement (Appendix I) in the prescribed format within 15 (fifteen) days from the date of Purchase Order.

d. **Sample Submission & Test Certificate**

The bidder should submit 2 pieces with 50cm length of Mild Steel Angle 25 x 25 x 3 mm as sample to the Office of the Chairman and Managing Director, KSRTC, Transport Bhavan, Fort, Thiruvananthapuram - 695 023. If the bidder do not submit the sample before the date and time of opening of the e-tender, the bid will be rejected. The sample submitted by the bidder will be inspected / tested for assessing its suitability and conformability to the tender specifications. If the samples do not meet the specifications of tender, the bidder will be technically disqualified.

The bidder should test the sample material taken from the BATCH / LOT from which the sample has been drawn and submitted to KSRTC. The materials to be tested as per Bureau of Indian Standards (BIS) specification at any one of the recognised testing laboratories of BIS / CIRT / NABL accredited testing agencies / Central Government Institution / State Government Institution / Recognised Test Houses and the test report should be uploaded. The BATCH / LOT No. of the material taken should be punched / tagged in the sample material and the test certificate of the same BATCH / LOT No. has to be submitted along with tender. The BATCH No / LOT No. should be there in the Test Certificate.

The sample suitability assessing Committee of KSRT Corporation will assess the dimensional suitability / functional suitability of the sample material. The Corporation will treat the tender sample as qualified based on the passed Test Certificate uploaded and if the tender sample is found dimensionally / functionally suitable on assessment by KSRTC. Both the condition should be satisfied.

e. **Rate Firmness:-** The quoted rates shall be firm for a period of 12 months from the date of opening of financial bid. No enhancement of rates once accepted will be considered during the contract period.

f. The details such as name of manufacturer, make/brand etc. should be provided in the tender.

g. Tenders of those bidders who do not successfully remit Tender fee and EMD online or do not upload the above mentioned document (digitally signed) will be rejected. The bidder should possess digital signature for uploading the documents. The samples which are submitted after the due date and time fixed will not be considered.

h. The successful tenderer shall execute an agreement (Appendix I) in the prescribed format within 15 (fifteen) days from the date of Purchase Order.

5. **Documents to be uploaded in the e-tender Portal**

a. Scanned copy of valid manufacturing license in the case of manufacturer. In the case of dealers, they should upload valid dealership certificate from the manufacturer.

b. The bidder should upload TEST CERTIFICATE of sample material taken from the BATCH /LOT from which the sample has been drawn. The sample to be tested as per Bureau of Indian Standards (BIS) specification at any one of the recognised Laboratories of BIS / CIRT / NABL accredited testing agencies / Central Government Institution / State Government Institution / Recognised Test Houses. The BATCH/LOT No from which the material has been taken should be punched / tagged in the sample material and also specify the same BATCH / LOT Nos. in the Test Report for identification. If the TEST REPORT is not available with the bidder, they can submit the test report within 10 days from the date of opening of the prequalification bid. In such cases the matter should be informed through e-tender portal along with the bid submission. If the TEST CERTIFICATE is not received within time this bid will be rejected.

c. The details of Guarantee/Brand/Make should be uploaded.

d. This Notice Inviting Tender (all pages) duly filled signed and stamped by the bidder should be scanned and uploaded.

e. GST Registration Certificate to be uploaded

f. Scanned copy of bidder information in ANNEXURE-A after filling all the columns and duly signed and stamped by the bidder should be uploaded

g. Bidders who have been blacklisted by the Tender Inviting Authority or by any State Govt. or Central Government / Organization should not participate in the tenders during the period of blacklisting. An affidavit as per format in Annexure-C (Anti-Blacklisting Affidavit) should be submitted along with the technical bid.

h. Annual turn over statement for the last three financial years certified by the auditor as per Annexure -B.

**Note:-** Tenders of those bidders who do not successfully remit Tender fee and EMD online or do not upload the above mentioned document (digitally signed) will be rejected. The bidders should possess digital signature for uploading the documents. The samples which are submitted after the due date and time fixed will not be considered.

6. **TENDER PROCESS:**

The tender evaluation will be undertaken in four rounds.

* **Round 1- Opening of technical bid documents**
* **Round 2 - Document evaluation.**
* **Round 3 – Assessing sample suitability**
* **Round 4- Opening of Price Bid.**

1. **Round 1- Opening of technical bid documents**

The documents uploaded shall be opened at the time and date mentioned. The prospective bidders or their authorized representatives can present, if required by them.

2. **Round 2 - Document evaluation:**

The format for submission of the technical bid as per annexures and submission in any other format or absence of requisite information will lead to rejection of bids in the round 2 evaluation itself. The prospective bidders are advised to submit all information and supporting documents that are required to prove their competency and claims for technical evaluation.

The commercial terms and documents submitted as part of the bids shall be scrutinized by a Bid Evaluation Committee constituted by the Tender Inviting Authority.

The Tender Inviting Authority may call for additional documents/clarifications through e-tender portal.

The list of those who come out of the evaluation of the documents successfully as well as those rejected (with reasons for rejections) will be published on the website of KSRTC (www.keralartc.com) and objections/remarks against the list will be invited. The objections /remarks received before the date and time specified in the notice will be considered by the Tender Inviting Authority and the final list of successful bidders of round 2 will be published.

3. **Round 3 - Assessing sample suitability**

The bidders who are qualified in round 2 shall be considered for Round -3. The sample submitted by the qualified bidder in Round 2 will be inspected / tested for assessing its suitability and conformability to the tender specifications. If the sample do not meet the specifications of tender, the bidder will be technically disqualified.

The list of those who come out of the sample evaluation successfully as well as those rejected (with reasons for rejections) will be published on the website of KSRTC (www.keralartc.com) and objections/remarks against the list will be invited. The objections /remarks received before the date and time specified in the notice will be considered by the Tender Inviting Authority and the final list of successful bidders of round 3 will be published.

4. **Round 4 – Opening of Price Bid.**

The bidders who are qualified in round 3 shall be considered for Round -4. The BOQ/PRICE BID of those bidders who do not satisfy even any one of the pre-qualification condition will not be opened.

7. **Instructions for submitting Financial bid :-**

a) The bidders should furnish the basic rate for One kg of the item, discount, GST separately. The rates shall be submitted in BOQ portion of the corresponding Tender published in website www.etenders.kerala.gov.in

b) The rate quoted should be for door delivery at KSRTC, Chief Store, Pappanamcode, Thiruvananthapuram (Dist.).

c) GST should be calculated exactly and entered in the respective column of BOQ.

d) GST not in % and GST amount in Rs. to be entered in BOQ.

e) If the amount of GST is not entered in the respective column of BOQ, such bidders will not be eligible for revised levies declared from time to time.

f) The quantity of item may increase or decrease. The tolerance limit shall not be more than plus / minus fifteen percent (± 15%) as per the provisions of Kerala Store Purchase Manual.

8. **SELECTION OF SUPPLIERS:-** The selection of suppliers will be made from among the technically qualified bidders who are pre-qualified by uploading all the mandatory documents mentioned in the prequalification criteria and whose samples are found suitable when tested / inspected for assessing its suitability/conformability to the tender specifications.

9. **Delivery of materials**

The supplier should deliver the material to the Corporation as per specification stipulated in the Notice Inviting Tender (NIT).

The supplier should provide the Test Certificate of the random sample material taken from the same batch along with each consignment. The random sample should be drawn from the same BATCH / LOT of material going to be delivered to the Corporation. The random sample material should be Tested at any one of the Recognised Laboratories of Bureau of Indian Standards (BIS) / CIRT / NABL accredited testing agencies / Central Government Institution / State Government Institution / Recognised Test Houses.

The Corporation may take random sample from the consignment and send for testing. In such occasions the test charges will be borne by the Corporation if the sample meets the specification and if the sample fails to meet the specification as per BIS, the firm will have to bear the test charges. Also Penalties @10% of total cost of the materials of same BATCH /LOT utilised by the Corporation will be imposed in case of failure of random sample.

The Corporation will reject the entire unutilised quantity of the consignment from which the random samples were taken and which failed during the test. The supplier should take back the rejected consignment at its own cost from the premises of the Corporation. The firm will be allowed 15 days from the receipt of communication to replace the rejected materials with materials as per BIS specification stipulated in the Notice Inviting Tender (NIT). If the supplier already received the cost of rejected materials, they should refund the cost of rejected material or said amount will be adjusted from the security deposit amount.

If the supplier fails to replace /lift the rejected materials within 45 days from the date intimation of its rejection to the supplier, the Corporation shall have the rights to sell the rejected materials by public auction with notice there of given to the firm. The amount received through auction of rejected materials would be adjusted against all dues, expenses etc to be recovered from the supplier .

10. Tenders submitted after the due date and time fixed as per Notice Inviting Tender will be summarily rejected.

11. Opening of E-Tender will be done at the time and date noted in the e- tender portal at the Office of the Chairman and Managing Director, KSRTC

12. The details such as name of manufacturer, make/brand etc. should be provided in the tender.

13. **Payment:-** Payment for the materials will be made only after receipt, inspection and acceptance of the supplied items at the destination specified by KSRTC.

14. **Liquidated damages for non supply and performance:-** The successful bidders shall supply the ordered quantity of materials as per the delivery schedule given by KSRTC. If materials are not supplied as per supply schedule given by KSRTC, liquidated damages will be realised from the supplier at the rate of 0.5% of the Cost of item per week for each week or part there of, up to a maximum deduction of 10% of the Contract prices and there after the Corporation will consider the termination of the contract at the risk and cost of the contractor.

15. **Earnest Money Deposit:-** The EMD will not carry any interest. The EMD will be forfeited, if the successful Bidders fail to execute agreement and furnish Security deposit, or in the event of withdrawal of offer once made or in the event of putting forth any conditions which are against or contradictory to the conditions of this Notice Inviting Tender.

16. **Security Deposit:-** The successful Bidder has to furnish a Security Deposit equivalent to 5% of the total value of purchase contract awarded to them, before executing the agreement. The security deposit carries no interest. The EMD amount will be adjusted in the security deposit in the case of successful bidders. The Security Deposit can be remitted either in the form of Demand Draft from any Nationalised/Scheduled Bank drawn in favour of FA & CAO, KSRTC, Thiruvananthapuram, payable at Thiruvananthapuram or in the form of Bank Guarantee from any Nationalised/Scheduled Bank with a claim period of minimum 3 months beyond the expiry of the contract including warranty period. The security deposit will be forfeited, if the contractor fails to complete the supply as per the schedule issued by KSRTC or in the event the Bidder fails to settle any claim including the warranty claims. The security deposit will be refunded only after the satisfactory completion of the contract including warranty claims or penalty settlement.

17. **Agreement:-** The successful Bidder shall have to execute an agreement within 15 days from the date of issue of purchase order, incorporating the Terms & Conditions of Tender and as per Kerala Stores Purchase Manual. The agreement has to executed in the prescribed form issued from KSRTC, in Rs. 200/- INDIAN STAMP PAPER after furnishing the Security deposit equivalent to 5% of the total value of purchase contract awarded to them, as per provisions of Kerala Store Purchase Manual, for the due fulfilment of the contract. If the bidders are not willing to execute the Agreement and Security deposit, their offer will not be considered.

18. The Corporation reserves the authority to consider the offer in part or full as desired.

19. The bidders have the liberty to resubmit fresh tender/documents till the last date and time of submission of the e-tender.

20. Resubmission of offer will not be allowed after the time and date fixed for bid submission. The offer once made cannot be withdrawn or modified after the closing of e-tender under any circumstances. Withdrawal or modification of the offer once made in e-tender will be resulted in the forfeiture of EMD remitted. In such cases the bidder will not have the right to claim the refund of EMD.

21. Bidders should be able to start delivery of materials within 15 days from the date of order.

22. Supply of the materials should be completed within the time stipulated by KSRTC, failing which the Corporation will procure the materials from other sources at the risk and cost of the Bidder.

23. ISI specification, is to be noted clearly.

24. Details of Warranty offered by the supplier should be specified clearly.

25. The Chairman and Managing Director, KSRTC reserve the right to make any modifications or additions in this notice in the event if it is felt that it is in the public interest.

26. The decisions of the Chairman and Managing Director, KSRTC will be final and legally binding in these tender proceedings. All questions/disputes arising under / out of or in connection with this tender shall be decided by the Chairman & Managing Director of KSRTC and his decision shall be final and legally binding in these tender proceedings.

27. Disputes, if any shall be settled through mediation and the Corporation will notify mediating official from time to time and only when mediation is failed, litigation with in the jurisdiction of the courts at Thiruvananthapuram and Ernakulam need to be sought.

28. Any dispute arising out of this Tender procedure shall be under the Jurisdiction of Thiruvananthapuram court.

29. **GENERAL INSTRUCTIONS TO BIDDERS**

a) Tender shall be made in English.

b) Firms who are not blacklisted by KSRTC or by Govt. of Kerala can participate in the tender.

c) The rates quoted should be for door delivery at KSRTC, Chief Store, Pappanamcode, Thiruvananthapuram.

d) In case of NEFT, remittance should be made only to the 22 digit beneficiary account number as seen in the remittance form which is available in the e- portal while submitting tender.

e) **ON LINE PAYMENTS:-** The bidders shall seek clarification from Kerala State IT Mission, e-Government procurement PMU & Help desk, Saankethika, Near EPF Office, Vrindavan Gardens, Pattom, Thiruvananthapuram 695004. Help Desk No. Ph: 0471 - 2577088, 2577188; Toll free No.18002337315; e-mail: etendershelp@kerala.gov.in ; Website: www.etenders.kerala.gov.in and make himself conversant with procedure for online payment of the Tender Fee and EMD. KSRTC shall under no circumstance be responsible for failed transactions due to non compliance of the above procedure.

f) The bids will be opened online through the e-GP website www.etenders.kerala.gov.in at the KSRTC, Transport Bhavan, Fort, Thiruvananthapuram on the date and time mentioned above in the presence of the Bidders/authorised representatives available. If the e-tender opening date happens to be a holiday or non-working day due to any valid reason, the Tender opening process will be done on the next working day at the same time and place specified. Any change in the opening date/time/venue due to other reasons shall be informed by way of Corrigendum published in the e-GP website.

g) **DIGITAL SIGNATURE CERTIFICATE:-** Bidders will have to procure legally valid Digital Certificate as per Information Technology Act, 2000 for digitally signing their electronic bids. Bidders can procure the same from any of the license certifying authority of India. For obtaining Digital Signature Certificate and help on e-tendering process, please contact Kerala State IT Mission, e-Government procurement PMU & Help desk, Saankethika, Near EPF Office, Vrindavan Gardens, Pattom, Thiruvananthapuram 695004. Help Desk No. Ph: 0471 2577088, 2577188; Toll free No.18002337315; e-mail: etendershelp@kerala.gov.in ; Website: www.etenders.kerala.gov.in on all government working days from 9.30 A.M to 5.30P.M.

h) Bidders are advised to note the Tender ID and Tender No. & Date for future reference.

i) All uploaded scanned documents should contain the signature and the office seal of the bidders and should be digitally signed while uploading in e-tender portal. Documents uploaded without digitally signing shall entitle rejection of the Tender.

j) The digitally signed Tender document and other specified documents shall be submitted online through the e-GP website www.etenders.kerala.gov.in well in advance before the last date and time. No submission shall be allowed after the last date mentioned.

30. Bidders are advised to go through all conditions of the Notice Inviting Tender and the Tender documents carefully and to comply them to avoid rejection of their tender.

31. The bidder shall bear all costs associated with the preparation and submission of its Bids and KSRTC will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

32. The selected Bidder shall not be entitled to seek any deviation in the Agreement.

33. Furnishing of any false information / fabricated document would lead to rejection of the tender at any stage.

34. The Bidder shall bear all costs associated with the preparation and submission of its bid and Kerala State Road Transport Corporation, Thiruvananthapuram, hereinafter referred to as “Tender Inviting Authority", will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

35. Conditional tender will be summarily rejected.

**For Tender Inviting Authority**

I/We hereby accept all the above terms and conditions in its entirety.

Signature of bidder:

Name of bidder:

Address of bidder:

Telephone No. of bidder:

Mobile No. of bidder:

**ANNEXURE "A"**

(Proforma of Certificate be furnished along with Technical Bid)

**KERALA STATE ROAD TRANSPORT CORPORATION**

**GENERAL INFORMATION ABOUT THE BIDDER**

| 1 | Name of the Bidder |  |
|---|---|---|
|  | Registered address of the firm with |  |
|  | GSTIN |  |
|  | State |  |
|  | Telephone No. |  |
|  | Email |  |
| 2 | Name |  |
|  | Telephone No. |  |
|  | Address |  |
| 3 | State |  |
|  | Telephone No. |  |
|  | Email |  |
| 4 | Type of the Firm ( Please √ relevant box) |  |
|  | Registration No. & Date |  |
| 5 | Nature of Business ( Please √ relevant box) |  |
|  | Key personnel Details (Chairman, CEO, Directors, Managing Partners etc.) |  |
| 6 | in case of Directors, DIN Nos. are required |  |
|  | Name |  |
|  | Designation |  |
|  | Bank Account No. |  |
| 7 | Bank Name & Address |  |
|  | Tel No |  |
| 8 | Whether any criminal case was registered against the company or any of its promoters in the past? |  |
| 9 | GST No. |  |
| 10 | GST in (%) |  |
| 11 | Guarantee / Warrantee |  |
| 12 | BIS CM/L No (if available) |  |
| 13 | Make & Brand |  |
| 14 | Other relevant Information provided * |  |
|  | Date: |  |
|  | Office Seal |  |

**Annexure-B**

(Proforma of Certificate be furnished along with Technical Bid)

**ANNUAL TURN OVER STATEMENT**

| Sl. No. | Year | Turnover in Lakhs (Rs) |
|---|---|---|
| 1 | 2021 – 2022 |  |
| 2 | 2022 – 2023 |  |
| 3 | 2023 - 2024 |  |
|  | **Total** |  |
|  | **Average Turnover per year** |  |

**Annexure - C**

(Proforma of Certificate be furnished along with Technical Bid)

**AFFIDAVIT**

**Format for Affidavit certifying that Entity / Promoter(s) /Director(s)/Partners of Entity are not blacklisted**

I, M/s. ....................................................................... (Name of the firm), having registered office at ..................................................