KERALA STATE ROAD TRANSPORT CORPORATION
TRANSPORT BHAVAN, FORT, THIRUVANANTHAPURAM - 695 023
Telephone No: 0471-2471011, Extn: 231/236
E-mail: sr@kerala.gov.in Web: www.keralartc.com
No. S001-SS04/26/2025-STORE-KSRTC-HQ
TENDER NOTICE
Dated: 17.02.2025
KSRTC is inviting Tender in Two Bid System for the supply of THERMAL PAPER ROLLS
Sealed tenders in two bid system are invited from the manufacturer or their authorized distributor and it
should reach the Office of the Chairman & Managing Director, KSRTC, Transport Bhavan, Fort,
Thiruvananthapuram - 23, before 13.00 hours on 27.02.2025 and it will be opened at 15.00 hours on the same
day.
There shall not be more than one Brand/Model/Type offer in the tender. Offering more than one Brand/Model/Type
will make the bid invalid

a
Name of Item, Quantity and
Specifications
b
Sample (Compulsory)
c
Last date and time of tender
submission
d
Date and time of opening of Pre
qualification bid
e
Place of Opening
f
Tender Fees
(Non Refundable)
g
Earnest Money Deposit.
(EMD) EMD Exemption NOT
allowed.
h
Tender inviting Authority

THERMAL PAPER ROLLS
Specifications:
Colour : White
Length : 5 Meter
Diameter: 22 mm ± 5%
Width
GSM
: 56 to 56.5 mm
: 54 to 60
Thickness: 50 to 60 microns
50,000 Nos.
Sample:- 10 Nos. of Thermal Paper Rolls as per specification
should be submitted to the office of the Chairman and
Managing Director
on or before the date and time of tender opening. No exemption
for existing / previous suppliers.
27.02.2025 13.00 Hrs.
27.02.2025 15.00 Hrs.
Kerala State Road Transport Corporation, Transport Bhavan,
Fort, Thiruvananthapuram.
Rs.448/-(Rs.400/-+GST@12%)
(Rupees Four Hundred and Forty Eight
only)
Rs.1500/-
(Rupees One Thousand and Five Hundred only)
Chairman and Managing Director,
Kerala State Road Transport Corporation,
Transport Bhavan, East Fort,
Thiruvananthapuram – 695 023
1) Firms who have been blacklisted by the Central Government/ any State Government/ any State Transport
Undertaking will not considered.
2) Firms who supplied Stores of inferior quality or defective materials, which caused non settlement of
claim/ pending claim of KSRTC will not be considered. In the event, if the party is ready to settle the
claim, Chief Executive Officer/ Chairman & Managing Director of Corporation shall consider the tender
of such firm which is solely at his discretion.
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3) PRE QUALIFICATION CRITERIA
a. The bidder shall be a manufacturer of Thermal Paper Rolls in India or their authorised dealer.
b. Bidder should have GST Registration
4) Quotation which are received after the date and time stipulated in the Tender notice will be
summarily rejected.
The tender shall contain the following documents:
Cover-I: (Technical Bid)
1) Cost of Tender form in the form of Demand Draft or Cash Receipt (not
Refundable). In the case of cash remittance the original cash receipt
should be attached along with tender.
2) EMD in the form of Demand Draft or Cash Receipt separately. In the case of cash
remittance the original cash receipt should be attached along with tender.
3) This tender notice (All pages) duly signed and stamped.
4) The bidder shall submit manufacturing licence in the case of manufacturer or Dealership
Certificate in the case of dealer.
4) GST Registration Certificate should be attached along with tender.
5) The details such as name of manufacturer, make/brand etc. should be provided
in the tender.
6) Annexure B Specification Comparison Sheet should be attached along with tender.
Cover - II: (Financial Bid)
Tender Form - Financial Bid (can be downloaded from the website) duly
filled and signed.
a) Main Cover: Both covers (Cover-I and Cover II) should be enclosed in a single
cover (main cover) and to be sealed and superscripted as
"Tender for the supply of Thermal Paper Rolls due on
27.02.2025".
5) Supply Schedule & Payments :-
a) Supply of the material should be completed within the time stipulated by the
corporation or within the time mutually agreed to failing which the corporation will
procure the materials from other sources at the risk and cost of the bidder.
b) Delivery period will be for a period of 12 months.
c) Payment will be made only after receipt & acceptance at the delivery point specified in the
Purchase Order.
6) Liquidated damages for non supply and performance:- The successful bidders shall supply
the ordered quantity of materials as per the delivery schedule given by KSRTC. If materials are
not supplied as per supply schedule given by KSRTC, liquidated damages will be realised from
the supplier at the rate of 0.5% of the Cost of item per week for each week or part there of, up
to a maximum deduction of 10% of the Contract prices and there after the Corporation will
consider the termination of the contract at the risk and cost of the contractor.
7) Tender will be opened at 15:00 hours on 27.02.2025 in the presence of the bidders or their
authorized nominees available at the time of opening.
8) The price offered should be firm, for a period of Twelve months.
9) No enhancement of rates once accepted will be considered.
10) Bidder should specify brand of the material offered, manufacturer's name and Guarantee period.
2

11) Delivery position should be clearly noted by the bidder.
12) Agreement & Security Deposit :-
An agreement has to be executed by the successful bidder in the prescribed form
(format available in our Website) in not less than Rs.200/- Indian Stamp Paper
after furnishing a security equal to 5% of the total cost of materials.
13) The rate offered should be for door delivery at KSRTC Chief Stores, Pappanamcode,
Thiruvananthapuram as per schedule given from this office. The offers other than
F.O.R. destination will be considered only when the freight charges are shown
separately and the delivery is assured on freight paid basis. If not the tender will not
be considered.
14) The articles are to be similar, in all respects according to the specifications shown in tender
notice and shall be subject to the approval of the Managing Director, KSRTC.
15) The Chairman & Managing Director, KSRTC does not bind himself to accept the lowest or any offer
and reserves the right to select one or more from the offers made as considered expedient.
16) All orders placed by the Corporation are to be executed within the time limit specified. In the event
of accepting the contract any failure to supply the item on or before the specified date or in the
event of the supplies being rejected, the orders are liable to be cancelled.
17) In case the supply is not made within the stipulated time and as per the P.O. conditions, the
Corporation will cancel the order and procure the item from any other source at the risk and cost of
contractor. The KSRTC may deduct the difference in rate between the order rate and the rate
actually paid for from the supplier's bill or from any money that may be due or become due to them
or by initiating legal steps including revenue recovery.
18) The Chairman & Managing Director, KSRTC may reject any or all the supplies made which he
consider not suitable for the purpose for which they are ordered for or because they are of inferior
quality or not up to or in accordance with the specifications shown in the Tender Notice and not as
per sample submitted along with the Tender and his opinion in the matter will be final and not liable
to be questioned by the firm or any one on his behalf. Rejected articles should be taken back by the
Contractor at his own cost.
19) The offer once made cannot be withdrawn or modified under any circumstances
20) The quantity indicated is subjected to variation by 15% more or less
21) The successful bidder has to execute an agreement as per the Kerala Store Purchase manual
after furnishing security deposit of 5% of the total cost of materials if the value of items is
more than one lakh.
22) If the date of opening of tender happens to be a holiday, the tender will be received &
opened on the next working day at the time already fixed, in the presence of bidder or his
authorized nominee if they available at the time & place.
23) The decision of the Chairman & Managing Director of KSRT Corporation will be final and legally
binding in all process of this tender proceedings.
24) Disputes if any shall be settled through mediation and Corporation will notify
mediating official from time to time and only when mediation is failed, litigation within
the jurisdiction of the courts at Thiruvananthapuram and Ernakulam need to be sought.
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25) Tender notice should be submitted in sealed covers with Superscription as
*TENDER FOR THE SUPPLY OF THERMAL PAPER ROLLS *
Tender No.: S001-SS04/26/2025-STORE-KSRTC-HQ
DUE ON: 27.02.2025
Details can be had from the Office of the Chairman & Managing Director in all working days. Our
Telephone Numbers: 0471-2471011 - Extn.: 231, 236 our Website www.keralartc.com.
Superscription on cover is very important.

17/2/2025
For Tender Inviting Authority
ACPA/2/25
This Tender notice should be signed, sealed and returned to this office along with the tender
form.

Place:
Date:
ACCEPTED
SIGNATURE AND SEAL OF THE BIDDER
WITH FULL ADDRESS AND DATE
-4-

Annexure – A (Financial Bid)
KERALA STATE ROAD TRANSPORT CORPORATION
TENDER FORM FOR THE SUPPLY OF THERMAL PAPER ROLLS
Tender Notice No: S001-SS04/26/2025-STORE-KSRTC-HQ
1. Name of supplier:
2. Particulars of Rate Quoted
Dated: 17.02.2025

Sl.
No.
Particulars of item required with specification
There shall not be more than one financial offer for
one item in a financial bid
Qty
in Nos.
Basic Price
Discount
GST
in Rs
&
for 1 No.
in Rs
if any
in %
in Rs
End rate for
Door delivery
for I No.
in Rs

1
Thermal Paper Rolls
Specifications
Colour
: White
Length : 5 Meter
Diameter: 22 mm +5%
Width
GSM
: 56 to 56.5 mm
: 54 to 60
Thickness: 50 to 60 microns
50,000
Rolls
1) All the Columns should be filled by the tenderer. No columns shall be left unfilled. Any
exemption in duties and taxes should be mentioned specifically. Those firms who have
specifically mentioned the amount of GST in the respective columns will only be
eligible for revised levies declared from time to time by Government. In the event, if the
levy amounts are not separately shown in the columns specifically ear marked for it, or if
the levies are shown as inclusive", such firms will not be eligible for revised levies
declared from time to time.
66
2) The rate quoted should be for supply of item at Chief Stores, Pappanamcode,
Thiruvananthapuram as per schedule given from this office.
3) The price offered should be firm, for a period of Six months from the date of purchase
order.
4) Offering more than one financial offer in a financial bid for one item will make the
financial bid invalid.
I agree to sign and return the terms & conditions of quotation, failing which the quotation
will be liable to be rejected
Place:
Date:
Signature :
Name and Address of the Bidder
(Seal of the Bidder)
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ANNEXURE - B
SPECIFICATION SHEET
Tender for the supply of THERMAL PAPER ROLLS
Tender No. S001-SS04/26/2025-STORE-KSRTC-HQ Dt.17.02.2025
Technical Specification (Compliance status in Yes / No and bidders specification is compulsory)
Make:
Brand/ Model:

SI
SI
Required specification
No.
Compliance State
Yes or No
Bidder's
specification
Remarks, if
any
No.
Colour
White
1
2
Length
5 Meter
3
Diameter
22 mm +5%
I
4
Width
56 to 56.5 mm
5
GSM
54 to 60
6
Thickness
50 to 60 microns
I/We hereby declare that the information furnished above are true, to the best of my / our
knowledge and belief.
Place:
Date:
Signature with Name, Address & Seal of
Tenderer.
NB: Blank column if any in this sheet will lead to rejection of tender
- 6-