KERALA STATE ROAD TRANSPORT CORPORATION
TRANSPORT BHAVAN, FORT, THIRUVANANTHAPURAM - 695 023
Telephone No: 0471-2471011, Extn: 231/236
E-mail: sr@kerala.gov.in Web: www.keralartc.com
No. S001-SS04/26/2025-STORE-KSRTC-HQ
TENDER NOTICE
Dated: 27.02.2025
KSRTC is inviting Tender in Two Bid System for the supply of Laminated Coated Sticker

Sealed tenders in two bid system are invited from the manufacturer or their authorized distributor and it
should reach the Office of the Chairman & Managing Director, KSRTC, Transport Bhavan, Fort,
Thiruvananthapuram - 23, before 13.00 hours on 05.03.2025 and it will be opened at 15.00 hours on the same
day.

There shall not be more than one Brand/Model/Type offer in the tender. Offering more than one Brand/Model/Type
will make the bid invalid

| a | Name of Item, Quantity and Specifications | LAMINATED COATED STICKER |  |
|---|---|---|---|
|  | Size | : 45 cmX30 cm |  5500 Nos. |
|  | GSM | : 95 GSM (Minimum) |  |
|  | Printing | : One side in multicolour. Glossy lamination on printed side. |  |
| b | Sample (Compulsory) | Sample:- 2 Nos. of A4 size Lminated Coated Sticker as per specification should be submitted to the office of the Chairman and Managing Director on or before the date and time of tender opening. No exemption for existing / previous suppliers. |  |
| c | Last date and time of tender submission | 05.03.2025 13.00 Hrs. |  |
| d | Date and time of opening of Pre qualification bid | 05.03.2025 15.00 Hrs. |  |
| e | Place of Opening | Kerala State Road Transport Corporation, Transport Bhavan, Fort, Thiruvananthapuram. |  |
| f | Tender Fees (Non Refundable) | Rs.448/-(Rs.400/-+GST@12%) (Rupees Four Hundred and Forty Eight only) |  |
| g | Earnest Money Deposit. (EMD) EMD Exemption not allowed. | Rs.1000/- (Rupees One Thousand only) |  |
| h | Tender inviting Authority | Chairman and Managing Director, Kerala State Road Transport Corporation, Transport Bhavan, East Fort, Thiruvananthapuram – 695 023 |  |

1) Firms who have been blacklisted by the Central Government/ any State Government/ any State Transport
Undertaking will not considered.
2) Firms who supplied Stores of inferior quality or defective materials, which caused non settlement of
claim/ pending claim of KSRTC will not be considered. In the event, if the party is ready to settle the
claim, Chief Executive Officer/ Chairman & Managing Director of Corporation shall consider the tender
of such firm which is solely at his discretion.
3) Quotation which are received after the date and time stipulated in the Tender notice will be
summarily rejected.

The tender shall contain the following documents:
Cover-I: (Technical Bid)
1) Cost of Tender form in the form of Demand Draft or Cash Receipt (not
Refundable). In the case of cash remittance the original cash receipt
should be attached along with tender.
2) EMD in the form of Demand Draft or Cash Receipt separately. In the case of cash
remittance the original cash receipt should be attached along with tender.
3) This tender notice (All pages) duly signed and stamped.
4) The address proof of the bidder should be provided in the tender.
Cover - II : (Financial Bid)
Tender Form - Financial Bid (can be downloaded from the website) duly
filled and signed.
a) Main Cover: Both covers (Cover-I and Cover II) should be enclosed in a single
cover (main cover) and to be sealed and superscripted as
"Tender for the supply of Laminated Coated Sticker due on
05.03.2025".

4) Supply Schedule & Payments :-
a) Supply of the sticker should be completed within the time stipulated by the
corporation or within the time mutually agreed to failing which the corporation will
procure the materials from other sources at the risk and cost of the bidder.
b) Delivery period will be for a period of 15 days.
c) Payment will be made only after receipt & acceptance at the delivery point specified in the
Purchase Order.
6) Liquidated damages for non supply and performance:- The successful bidders shall supply
the ordered quantity of materials as per the delivery schedule given by KSRTC. If materials are
not supplied as per supply schedule given by KSRTC, liquidated damages will be realised from
the supplier at the rate of 0.5% of the Cost of item per week for each week or part there of, up to
a maximum deduction of 10% of the Contract prices and there after the Corporation will
consider the termination of the contract at the risk and cost of the contractor.
7) Tender will be opened at 15:00 hours on 05.03.2025 in the presence of the bidders or their
authorized nominees available at the time of opening.
8) The price offered should be firm, for a period of Six months.
9) No enhancement of rates once accepted will be considered.
10) Bidder should specify brand of the material offered, manufacturer's name and Guarantee period.
11) Delivery position should be clearly noted by the bidder.
12) The rate offered should be for door delivery at KSRTC Chief Stores, Pappanamcode,
Thiruvananthapuram as per schedule given from this office. The offers other than
F.O.R. destination will be considered only when the freight charges are shown
separately and the delivery is assured on freight paid basis. If not the tender will not
be considered.
13) The articles are to be similar, in all respects according to the specifications shown in tender
notice and shall be subject to the approval of the Managing Director, KSRTC.
14) The Chairman & Managing Director, KSRTC does not bind himself to accept the lowest or any offer
and reserves the right to select one or more from the offers made as considered expedient.

16) All orders placed by the Corporation are to be executed within the time limit specified. In the event
of accepting the contract any failure to supply the item on or before the specified date or in the
event of the supplies being rejected, the orders are liable to be cancelled.
In case the supply is not made within the stipulated time and as per the P.O. conditions, the
Corporation will cancel the order and procure the item from any other source at the risk and cost of
contractor. The KSRTC may deduct the difference in rate between the order rate and the rate
actually paid for from the supplier's bill or from any money that may be due or become due to them
or by initiating legal steps including revenue recovery.
17) The Chairman & Managing Director, KSRTC may reject any or all the supplies made which he
consider not suitable for the purpose for which they are ordered for or because they are of inferior
quality or not up to or in accordance with the specifications shown in the Tender Notice and not as
per sample submitted along with the Tender and his opinion in the matter will be final and not liable
to be questioned by the firm or any one on his behalf. Rejected articles should be taken back by the
Contractor at his own cost.
18) The offer once made cannot be withdrawn or modified under any circumstances
19) The quantity indicated is subjected to variation by 15% more or less
20) The successful bidder has to execute an agreement as per the Kerala Store Purchase manual
after furnishing security deposit of 5% of the total cost of materials if the value of items is
more than one lakh.
21) If the date of opening of tender happens to be a holiday, the tender will be received &
opened on the next working day at the time already fixed, in the presence of bidder or his
authorized nominee if they available at the time & place.
22) The decision of the Chairman & Managing Director of KSRT Corporation will be final and legally
binding in all process of this tender proceedings.
23) Disputes if any shall be settled through mediation and Corporation will notify
mediating official from time to time and only when mediation is failed, litigation within
the jurisdiction of the courts at Thiruvananthapuram and Ernakulam need to be sought.
24) Tender notice should be submitted in sealed covers with Superscription as
*TENDER FOR THE SUPPLY OF LAMINATED COATED STICKER *
Tender No.: S001-SS04/28/2025-STORE-KSRTC-HQ
DUE ON: 05.03.2025
Details can be had from the Office of the Chairman & Managing Director in all working days. Our
Telephone Numbers: 0471-2471011 - Extn.: 231, 236 our Website www.keralartc.com.
Superscription on cover is very important.

This Tender notice should be signed, sealed and returned to this office along with the tender
form.

Annexure – A (Financial Bid)
KERALA STATE ROAD TRANSPORT CORPORATION
TENDER FORM FOR THE SUPPLY OF THERMAL PAPER ROLLS
Tender Notice No: S001-SS04/26/2025-STORE-KSRTC-HQ
1. Name of supplier:
2. Particulars of Rate Quoted
Dated: 27.02.2025

| Sl. No | Particulars of item required with specification There shall not be more than one financial offer for one item in a financial bid | Basic Qty in Nos. | Discount Price in Rs | GST in Rs & % | End rate for Door delivery for 1 No. in Rs |
|---|---|---|---|---|---|
| 1 | Laminated Coated Sticker Specifications Size : 45 cmX30 cm GSM : 95 GSM (Minimum) Printing: One side in multicolour Glossy lamination on printed side. | 5500 Nos. |  |  |  |

1) All the Columns should be filled by the tenderer. No columns shall be left unfilled. Any
exemption in duties and taxes should be mentioned specifically. Those firms who have
specifically mentioned the amount of GST in the respective columns will only be
eligible for revised levies declared from time to time by Government. In the event, if the
levy amounts are not separately shown in the columns specifically ear marked for it, or if
the levies are shown as " inclusive", such firms will not be eligible for revised levies
declared from time to time.
2) The rate quoted should be for supply of item at Chief Stores, Pappanamcode,
Thiruvananthapuram as per schedule given from this office.
3) The price offered should be firm, for a period of Six months from the date of purchase
order.
4) Offering more than one financial offer in a financial bid for one item will make the
financial bid invalid.

I agree to sign and return the terms & conditions of quotation, failing which the quotation
will be liable to be rejected