KERALA STATE ROAD TRANSPORT CORPORATION
TRANSPORT BHAVAN, FORT, THIRUVANANTHAPURAM - 695 023
Telephone No: 0471-2471011, Extn: 231/303
E-mail: sr@kerala.gov.in Web: www.keralartc.com
No.S001-SS04/3/2025-STORE-KSRTC-HQ
TENDER NOTICE
Dated: 24.01.2025

KSRTC is inviting Tender for the printing and supply of BOUND BOOK 100 PAGES

Sealed tender should reach the Office of the Chairman & Managing Director, KSRTC, Transport Bhavan,
Fort, Thiruvananthapuram - 23, before 13.00 hours on 06.02.2025 and it will be opened at 15.00 hours on the
same day.

There shall not be more than one Brand/Model/Type offer in the tender. Offering more than one Brand/Model/Type
will make the bid invalid

| SL No. | Items Required with Specifications | Quantity |
|---|---|---|
| 1 | BOUND BOOK 100 PAGES<br>Book of size 32 x 20 cm having 50 sheets (100 pages) printing and lining on both sides as per specimen, using good quality white paper of 57 GSM (Minimum). Pages numbered serially.<br>Binding: - Ordinary Open binding stab stitched having calico bottom, using 1 1/2 lbs card board with fancy surface. Labeling as per specimen. | 2500 Books |

|  | Due date & Time of Tender | : 06.02.2025, 13.00 Hrs. |
|  | Time of Opening | : 06.02.2025, 15.00 Hrs. |
|  | Tender Form | Can be downloaded from the Website. |
|  | Sample (Compulsory) | 2 Nos. of A4 size sample paper as per specifications should be attached along with tender. No exemption for existing/ previous supplier. (Compulsory) |
|  | Cost of Tender Form (Not Refundable) | Rs.448 /- (Rs.400/- + GST @12% extra)<br>It should be in the form of DD, payable at Thiruvananthapuram or can remit the amount in Cash at our office and the original documents to be attached along with the tender |
|  | Earnest Money Deposit | Rs.2000/- (Compulsory) |

1) Firms who have been blacklisted by the Central Government/ any State Government/ any State Transport
Undertaking will not considered.
2) Firms who supplied Stores of inferior quality or defective materials, which caused non settlement of
claim/ pending claim of KSRTC will not be considered. In the event, if the party is ready to settle the
claim, Chief Executive Officer/ Chairman & Managing Director of Corporation shall consider the tender
of such firm which is solely at his discretion.
3) Quotation which are received after the date and time stipulated in the Tender
notice will be summarily rejected.

The tender shall contain the following documents:
1) Tender form duly filled, signed and stamped (Attached along with this
notice)
2) This tender notice (All pages) duly signed and stamped.
3) Sample should be submitted along with the Tender Notice (Compulsory)

4) Supply Schedule & Payments :-
a) Supply of the material should be completed within the time stipulated by the
corporation or within the time mutually agreed to failing which the corporation will
procure the materials from other sources at the risk and cost of the bidder.
b) Delivery period will be for a period of 12 months.
c) Payment will be made only after receipt & acceptance at the delivery point
specified in the Purchase Order.
5) Liquidated damages for non supply and performance:- The successful bidders shall supply
the ordered quantity of materials as per the delivery schedule given by KSRTC. If materials are
not supplied as per supply schedule given by KSRTC, liquidated damages will be realised from
the supplier at the rate of 0.5% of the Cost of item per week for each week or part there of, up
to a maximum deduction of 10% of the Contract prices and there after the Corporation will
consider the termination of the contract at the risk and cost of the contractor.
6) Quotation will be opened at 15:00 hours on 06.02.2025 in the presence of the bidders or
their authorized nominees available at the time of opening.
7) The price offered should be firm, for a period of Twelve months.
8) No enhancement of rates once accepted will be considered.
9) Bidder should specify brand of the material offered, manufacturer's name and Guarantee
period.
10) Delivery position should be clearly noted by the bidder.
11) The rate offered should be for door delivery at KSRTC Chief Stores, Pappanamcode,
Thiruvananthapuram as per schedule given from this office. The offers other than F.O.R.
destination will be considered only when the freight charges are shown separately and the
delivery is assured on freight paid basis. If not the tender will not be considered.
12) The articles are to be similar, in all respects according to the specifications shown in tender
notice and shall be subject to the approval of the Managing Director.
13) The Chairman & Managing Director does not bind himself to accept the lowest or any offer
and reserves the right to select one or more from the offers made as considered expedient.
14) All orders placed by the Corporation are to be executed within the time limit specified. In
the event of accepting the contract any failure to supply the item on or before the specified
date or in the event of the supplies being rejected, the orders are liable to be cancelled.
15) In case the supply is not made within the stipulated time and as per the P.O. conditions,
the Corporation will cancel the order and procure the item from any other source at the
risk and cost of contractor. The KSRTC may deduct the difference in rate between the
order rate and the rate actually paid for from the supplier's bill or from any money that
may be due or become due to them or by initiating legal steps including revenue recovery.
16) The Chairman & Managing Director may reject any or all the supplies made which he
consider not suitable for the purpose for which they are ordered for or because they are of
inferior quality or not up to or in accordance with the specifications shown in the Tender
Notice and not as per sample submitted along with the Tender and his opinion in the
matter will be final and not liable to be questioned by the firm or any one on his behalf.
Rejected articles should be taken back by the Contractor at his own cost.
17) The offer once made cannot be withdrawn or modified under any circumstances
18) The quantity indicated is subjected to variation by 15% more or less
19) The successful bidder has to execute an agreement as per the Kerala Store Purchase manual
after furnishing security deposit of 5% of the total cost of materials if the value of items is
more than one lakh
20) The sample submitted by the firm will be tested.
21) If the date of opening of tender happens to be a holiday, the tender will be received &
opened on the next working day at the time already fixed, in the presence of bidder or his

22) The decision of the Chairman & Managing Director of KSRT Corporation will be final and
legally binding in all process of this tender proceedings.
23) Disputes if any shall be settled through mediation and Corporation will notify
mediating official from time to time and only when mediation is failed, litigation within
the jurisdiction of the courts at Thiruvananthapuram and Ernakulam need to be sought
24) Tender notice should be submitted in sealed covers with Superscription as

\* TENDER FOR THE SUPPLY OF BOUND BOOK 100 PAGES \*
Tender No.: S001-SS04/3/2025-STORE-KSRTC-HQ
DUE ON: 06.02.2025

Details can be had from the Office of the Chairman & Managing Director in all working days.
Our Telephone Numbers: 0471-2471011 - Extn.: 231 & 303 our Website www.keralartc.com.
\* Superscription on cover is very important.

This Tender notice should be signed, sealed and returned to this office along with the
tender form.

ACCEPTED

SIGNATURE AND SEAL OF THE BIDDER
WITH FULL ADDRESS AND DATE


Annexure - A
KERALA STATE ROAD TRANSPORT CORPORATION
TENDER FORM FOR THE SUPPLY OF BOUND BOOK 100 PAGES
Quotation Notice No: S001-SS04/3/2025-STORE-KSRTC-HQ
1. Name of supplier:
Dated: 24.01.2025

| Sl. No. | Particulars of item required with specification | Basic Price in Rs | Discount if any in % | GST in Rs & in % | End rate for Door delivery for 1 Book in Rs | Quantity Offered |
|---|---|---|---|---|---|---|
| 1 | BOUND BOOK 100 PAGES<br>(As per specifications in tender notice) |  |  |  |  |  |

1) All the Columns should be filled by the tenderer. No columns shall be left unfilled. Any
exemption in duties and taxes should be mentioned specifically. Those firms who have
specifically mentioned the amount of GST in the respective columns will only be
eligible for revised levies declared from time to time by Government. In the event, if the
levy amounts are not separately shown in the columns specifically ear marked for it, or if
the levies are shown as " inclusive", such firms will not be eligible for revised levies
declared from time to time.
2) The rate quoted should be for supply of item at Chief Stores, Pappanamcode,
Thiruvananthapuram as per schedule given from this office.
3) The price offered should be firm, for a period of Twelve months from the date of
purchase order.
4) Offering more than one financial offer in a financial bid for one item will make the
financial bid invalid.

I agree to sign and return the terms & conditions of quotation, failing which the quotation
will be liable to be rejected

Place:
Date:
Signature:
Name and Address of the Bidder
(Seal of the Bidder)