**KERALA STATE ROAD TRANSPORT CORPORATION**
TRANSPORT BHAVAN, FORT, THIRUVANANTHAPURAM-695 023
Telephone No: 0471-2471011, Extn: 231/236)
E-mail: sr@kerala.gov.in, Web: www.keralartc.com

**TENDER No. S001-SRA05/38/2025– Store KSRTC-HQ**   **Dtd: 04.03.2025**

**NOTICE INVITING TENDER**

For the supply of SCREW JACK 12 ΤΟΝ With LEVER.

**TECHNICAL & COMMERCIAL BID**

1. Tenders in two bid system are invited from the manufacturers or their authorised dealers for the supply of the following item. There shall not be more than one Brand offer in the tender. Offering more than one Brand / Type / Model will make the bid invalid.

| a | Name of Item, Quantity and Specifications | Screw Jack 12 Ton with Lever: 20 Nos.  Specifications |
|---|---|---|
|  | Capacity | : 12 Ton (Minimum) |
|  | Closed Height | : 236 mm (Maximum) |
|  | Lift | : 250 mm (minimum) |
|  | Saddle width (minimum) | : 45 mm x45 mm square or 45 mm diameter |
|  | Saddle thickness | : 15 mm (minimum) |
|  | Base size | : 150 mm x 150 mm square or 150 mm diameter |
|  | Length of Tommy Bar | : 770 mm ± 20 mm |

| b | Sample | 1 No. of sample as per specification should be submitted to the Office of the ACPS (SV & IC), KSRTC, Chief Stores, Pappanamcode, Thiruvananthapuram - 695018 as and when informed from this end after opening the tender. |
|---|---|---|
| c | Last date and time of tender submission | 15.03.2025, 13.00 Hrs. |
| d | Date and time of opening of Pre qualification bid | 15.03.2024, 15.00 Hrs. |
| e | Tender Fees (Non Refundable) | Rs.269/- (Rs.240/- + GST@12%) (Rupees Two Hundred and Sixty Nine only) |
| f | Place of Opening | Kerala State Road Transport Corporation, Transport Bhavan, Fort, Thiruvananthapuram. |
| g | Earnest Money Deposit (EMD). | Rs.1200/- (Rupees One Thousand and Two Hundred only) |
| h | EMD Exemption NOT allowed. |  |
| i | Mode of Payment of EMD & Tender Fee | In the form of DD (separate DD for EMD and Tender Fee) from any Nationalised/ scheduled Bank. Payable at Thiruvananthapuram. The DD should be drawn in favour of FA&CAO, KSRTC, Fort, Thiruvananthapuram. It can be remitted directly in the cash section of this office. In such case, the original cash receipt has to be incorporated in the tender. |
| j | Contact address/ Telephone nos. for help in case of any doubt tendering process | Telephone No: 0471-2471011, Extn: 231 / 236 / 321 E-mail: sr@kerala.gov.in, cps@kerala.gov.in Web: www.keralartc.com Chairman and Managing Director, Kerala State Road Transport Corporation, Transport Bhavan, East Fort, Thiruvananthapuram 695 023 |


2. **Scope of the contract**

a. Tender is invited from the Manufactures/their authorised dealers for the Supply of SCREW JACK 12 ΤΟΝ with LEVER.

b. The successful bidder have to complete the Supply SCREW JACK 12 ΤΟΝ With LEVER within 30 days from the date of purchase order.

c. The successful bidder shall arrange Supply SCREW JACK 12 ΤΟΝ With LEVER at KSRTC, Chief Stores, Pappanamcode, Thiruvananthapuram – 695018.

3. **PRE QUALIFICATION CRITERIA**

a. Manufacturer of Screw Jack 12 Ton With Lever in India or their authorised dealers are eligible to participate in the tender

b. Bidder should have GST Registration.

4. **General Conditions of the contract**

a. Firms who have been blacklisted by the Central Government/ any State Government /any State Transport Undertaking will not be considered.

b. Firms who supplied Stores of inferior quality or defective materials, which caused non settlement of claim / pending claim of KSRTC will not be considered. In the event, if the party is ready to settle the claim, Chief executive officer /Chairman & Managing Director of Corporation Shall consider the tender of such firm which is solely at his discretion.

c. Bidders should remit the required Tender Fee and Earnest Money Deposit (EMD) as per 1(f) and 1(g) of the Notice Inviting Tender. No exemption in the case of EMD and Tender Fee.

d. The details such as name of manufacturer, Guarantee/Make / Brand / Model / specification of offered item / Brochure etc should be provided in the tender.

e. The bidder should submit 1 No. of SCREW JACK 12 ΤΟΝ With LEVER as per specification as sample to the ACPS (SV & IC), Chief Store, Pappanamcode, Thiruvananthapuram 695018 as and when informed from this end. The sample should be submitted in time specified by the Corporation, otherwise bid will become invalid. If the bidder do not submit the sample, the bid will be rejected. The sample submitted by the bidders will be inspected / tested for assessing its suitability and conformability to the tender specifications. If the samples do not meet the specifications of tender, the bidder will be technically disqualified and take back the sample at your own cost.

f. Corporation will place purchase order with the L1 qualified bidder.

g. If the Screw Jack supplied against purchase order do not meet the required specification for carrying out the work satisfactorily in the field, the bidder will have to take back the Screw Jack at their own cost.

h. **Rate Firmness:**- The quoted rates shall be firm for one year from the date of opening of tender. No enhancement of rates once accepted will be considered during the contract period.

i. Any loss damage etc. while on transit should be borne by the suppliers.

j. The successful tenderer shall submit an agreement (Appendix - I) in the prescribed format within 15 (fifteen) days from the date of Purchase Order.

5. **Documents to be submitted (Cover – I)**

a. Scanned copy of valid manufacturing license in the case of manufacturer. In the case of Dealer, they should submit the copy of Dealership Certificate.

b. GST Registration Certificate of bidder to be submitted.

c. This Notice Inviting Tender (all pages) duly filled signed and stamped by the bidder should be submitted.

d. The details of Guarantee/Brand/Make should be submitted.

e. ANNEXURE -A after filling all the column and duly signed and stamped by the bidder should be submitted.

f. ANNEXURE -B, Specification Sheet after filling all the column and duly signed and stamped by the bidder should be submitted.

g. Annual turn over statement for the last three financial years as per Annexure - C should be submitted.

h. Tenderers who have been blacklisted by the Tender Inviting Authority or by any State Govt. or Central Government / Organization should not participate in the tenders during the period of blacklisting. An affidavit as per format in Annexure- D (Anti-Black listing Affidavit) should be submitted along with the technical bid.

i. The details of Guarantee/Make / Brand / Model / specification of offered item / Brochure etc should be submitted.

6. **Instructions for submitting Financial bid :-**

a. The bidder should furnish the basic rate for the supply of one No. of Screw Jack, discount and GST. The rates shall be submitted in TENDER FORM enclosed in the NIT.

b. The rate quoted should be in Indian Rupees in figures and words and should be clear in all respect to arrive end rate in the prescribed tender form which can be down loaded from our web site.

The commercial terms and documents submitted as part of the bids shall be scrutinized by a Bid Evaluation Committee constituted by the Tender Inviting Authority.

The Tender Inviting Authority may call for additional documents/clarifications through e-tender portal.

The list of those who come out of the evaluation of the documents successfully as well as those rejected (with reasons for rejections) will be published on the website of KSRTC (www.keralartc.com) and objections/remarks against the list will be invited. The objections /remarks received before the date and time specified in the notice will be considered by the Tender Inviting Authority and the final list of successful bidders of round 2 will be published.

c. **Round 3 -Sample Evaluation.**

The bidder, who qualified in the Round 2 shall submit sample of the offered make and model within 7 days from the date of intimation. If the bidder do not submit the sample in time, their bid will be rejected. The sample submitted by the bidder will be inspected as per tender specifications, and if found suitable, the sample will be given for assessing filed performance. If the sample failed in the field performance evaluation, the bidder shall take back the sample at their own cost.

The list of those who come out of the evaluation of the documents successfully as well as those rejected (with reasons for rejections) will be published on the website of KSRTC (www.keralartc.com) and objections/remarks against the list will be invited. The objections /remarks received before the date and time specified in the notice will be considered by the Tender Inviting Authority and the final list of successful bidders of round 3 will be published.

d. **Round 4-Opening of Price Bid.**

The bidders who are qualified in round 3 shall be considered for Round -4. The BOQ/PRICE BID of those bidders who do not satisfy even any one of the pre-qualification condition will not be opened.

10. **Selection of suppliers:** The selection of suppliers will be made from among the technically qualified bidders who are pre qualified by submitting all the mandatory documents mentioned in the prequalification criteria and suitability of sample.

11. Tenders submitted after the due date and time fixed as per Notice Inviting Tender will be summarily rejected.

12. Opening of Tender will be done at the time and date noted in Notice Inviting Tender at the Office of the Chairman and Managing Director, KSRTC, Transport Bhavan, Fort, Thiruvananthapuram.

13. **Payment:**- Payment for the item will be made only after receipt, inspection and satisfactory working of the supplied item at the destination specified by KSRTC.

14. **Liquidated damages for non supply and performance:**- The successful bidders shall supply the ordered quantity of item as per the delivery schedule given by KSRTC. If materials are not supplied as per supply schedule given by KSRTC, liquidated damages will be realised from the supplier at the rate of 0.5% of the Cost of item per week for each week or part there of, up to a maximum deduction of 10% of the Contract prices and there after the Corporation will consider the termination of the contract at the risk and cost of the contractor.

15. **Earnest Money Deposit:**- The EMD will not carry any interest. The EMD will be forfeited if the successful Bidders fail to execute agreement and furnish Security deposit, or in the event of withdrawal of offer once made or in the event of putting forth any conditions which are against or contradictory to the conditions of this Notice Inviting Tender.

16. **Security Deposit:**- The successful Bidder has to furnish a Security Deposit equivalent to 5% of the total value of purchase contract awarded to them, before executing the agreement. The security deposit carries no interest. The EMD amount will be adjusted in the security deposit in the case of successful bidders. The Security Deposit can be remitted either in the form of Demand Draft from any Nationalised/Scheduled Bank drawn in favour of FA & CAO, KSRTC, Thiruvananthapuram, payable at Thiruvananthapuram or in the form of Bank Guarantee from any Nationalised/Scheduled Bank with a claim period of minimum 3 months beyond the expiry of the contract including warranty period. The security deposit will be forfeited if the contractor fails to complete the supply as per the schedule issued by KSRTC or in the event the Bidder fails to settle any claim including the warranty claims. The security deposit will be refunded only after the satisfactory completion of the contract including warranty claims or penalty settlement.

17. **Agreement:**- The successful Tenderer shall have to execute an agreement within 15 days from the date of issue or purchase order, incorporating the Terms & Conditions of Tender and as per Kerala Stores Purchase Manual. The agreement has to executed in the prescribed form issued from KSRTC, in Rs.200/- INDIAN STAMP PAPER after furnishing the Security deposit equivalent to 5% of the total value of purchase contract awarded to them, as per provisions of Kerala Store Purchase Manual, for the due fulfilment of the contract. If the bidders are not willing to execute the Agreement and Security deposit, their offer will not be considered

18. The Corporation reserves the authority to consider the offer in part or full as desired.

19. The offer once made cannot be withdrawn or modified under any circumstances. Withdrawal or modification of the offer once made in tender will be resulted in the forfeiture of EMD remitted. In such cases the bidder will not have the right to claim the refund of EMD.

20. The articles are to be similar, in all respects according to the specifications shown in tender notice and shall be subject to the approval of the Chairman and Managing Director, KSRTC.

21. The Chairman and Managing Director, KSRTC does not bind himself to accept the lowest or any offer and reserves the right to select one or more from the offers made as considered expedient.

22. The quantity of item may increase or decrease. The tolerance limit shall not be more than plus / minus fifteen percent (±15%) as per the provisions of Kerala Store Purchase Manual.

23. Supply of the materials should be completed within the time stipulated by KSRTC, failing which the Corporation will procure the materials from other sources at the risk and cost of the Bidder.

24. Details of Warranty offered by the supplier should be specified clearly.

25. The decisions of the Chairman and Managing Director, KSRTC on all matters arising out of this notice/contract will be final, conclusive and legally binding on all parties concerned.

26. Disputes if any, shall be settled through mediation and Corporation will notify mediating official from time to time and only when mediation is failed, litigation within the jurisdiction of the courts at Thiruvananthapuram and Ernakulam need to be sought.

27. **GENERAL INSTRUCTIONS TO BIDDERS**

a. Tender shall be made in English.

b. Firms who are not blacklisted by KSRTC or by Govt. of Kerala can participate in the tender.

c. The rates quoted should be for door delivery at KSRTC, Chief Stores, Pappanamcode, Thiruvananthapuram-695018.

d. The bids will be opened at the KSRTC, Transport Bhavan, Fort, Thiruvananthapuram on the date and time mentioned above in the presence of the Bidders/authorised representatives available. If the tender opening date happens to be a holiday or non-working day due to any valid reason, the Tender opening process will be done on the next working day at the same time and place specified.

e. All documents submitted should contain the signature and the office seal of the bidders.

28. KSRTC shall under no circumstance be responsible for the rejection of tenders due to non compliance of the above procedure.

29. If the bidder proposes any other condition contradictory to the conditions of this NIT will not be considered

30. The Chairman and Managing Director, KSRTC may reject any or all the supplies made which he consider not suitable for the purpose for which they are ordered for or because they are of inferior quality or not up to or in accordance with the specifications shown in the Notice Inviting Tender and his opinion in the matter will be final and not liable to be questioned by the firm or any one on his behalf. Rejected articles should be taken back by the Contractor at his own cost.

31. Bidders are advised to go through all conditions of the Notice Inviting Tender and the Tender documents carefully and to comply them to avoid rejection of their tender.

32. The Tenderer shall bear all costs associated with the preparation and submission of its bid and Kerala State Road Transport Corporation, Thiruvananthapuram, hereinafter referred to as “Tender Inviting Authority”, will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

33. Bidders who propose conditions which are contradictory to the tender conditions will not be considered.

34. Conditional Tenders will be summarily rejected.

35. The selected Bidder shall not be entitled to seek any deviation in the Agreement.

36. Furnishing of any false information / fabricated document would lead to rejection of the tender at any stage.

37. The Tenderer shall bear all costs associated with the preparation and submission of its bid and Kerala State Road Transport Corporation, Thiruvananthapuram, hereinafter referred to as “Tender Inviting Authority”, will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

38. The bidder shall read the format of Agreement enclosed as Appendix – I and shall aware about the conditions specified in the Agreement. The Agreement to be submitted by the successful bidder after receiving confirmed order.

**(Signature space for bidder acceptance)**

**(Cover -II)  TENDER FORM**

**(Table with columns for details of rate quoted)**

**(Annexure - A GENERAL INFORMATION ABOUT THE TENDERER)**

**(Table with columns for firm details, contact person details, communication address, business details, bank details etc.)**


**(ANNEXURE -B SPECIFICATION SHEET)**

**(Table with columns for specification, description, conformance of specifications, and remarks)**


**(Annexure- C ANNUAL TURN OVER STATEMENT)**

**(Table with columns for year and turnover)**


**(Annexure - D AFFIDAVIT)**


**(Appendix - I FORM OF AGREEMENT)**