KERALA STATE ROAD TRANSPORT CORPORATION
TRANSPORT BHAVAN, FORT, THIRUVANANTHAPURAM-695 023
Telephone No: 0471-2471011, (Extn : 231 /303 / 321)
E-mail: sr@kerala.gov.in Web: www.keralartc.com
TENDER No.S001–SRA03/514/2024– Store KSRTC-HQ
NOTICE INVITING TENDER (NIT) e-Tender
Dtd: 27.01.2025
Tender for the supply of ERWCR STEEL TUBE 40X40X 2.3±.3mm
TECHNICAL & COMMERCIAL BID
1. E-Tenders in two bid system are invited from the manufacturers or their
authorised dealers for the supply of the following item. There shall not be
more than one brand offer in the tender. Offering more than one
brand/make/type will make the bid invalid.

a
Tender No. & Date
SRA03/514/2024
Item
Quantity
;
27.01.2025
ERWCR Steel Tube
:
:
1,12,000 kg
Outer Dimensions
Thickness
:
40 X 40mm
:
2.3±.3mm (2mm to 2.6mm)
:
6000 mm
: Square
As per BIS specification
Yield Stress in N/mm²
:
IS 4923: 1997
:
210 (minimum)
Item, Quantity &
b Specifications
Length
Type
Sample (Compulsory)
C
d Place of Opening
Tender Fees
e
(Non Refundable)
Earnest Money Deposit.
f
Ultimate Stress in N/mm² : 330 (minimum)
2 pieces with 50cm length of ERWCR STEEL TUBE as per
specification should be submitted to the Office of the
Chairman & Managing Director, KSRTC, Transport Bhavan,
Fort, Thiruvananthapuram before the date and time of
tender opening
Kerala State Road Transport Corporation, Transport Bhavan,
Fort, Thiruvananthapuram.
Rs.15,311/- (Rs.13670/- + GST@ 12%)
(Rupees Fifteen Thousand Three Hundred and Eleven only)
Rs.91,200/-
(EMD) EMD Exemption NOT | (Rupees Ninety One Thousand and Two Hundred Only)
allowed.
g
Mode of Payment of EMD &
Cost of Tender
Online through SBI Internet Banking/NEFT through
e-procurement portal. EMD & Tender Fee should be
remitted as a single transaction. Split payment is not
allowed.
h
Mode of Submission of
Tender
Tender should be submitted online through e-GP website
www.etenders.kerala.gov.in
i
Contact address/ Telephone
nos. for help in case of any
doubt in e-tendering
process (Help desk)
j
Tender inviting Authority
Ph: 0471 - 2577088, 2577188; Toll free No.18002337315;
e-mail:etendershelp@kerala.gov.in
Website: www.etenders.kerala.gov.in
Chairman and Managing Director,
Kerala State Road Transport Corporation,
Transport Bhavan, East Fort, Thiruvananthapuram – 23
Kerala State IT Mission, e-Government procurement PMU &
Help desk, Saankethika, Near EPF Office, Vrindavan
Gardens, Pattom, Thiruvananthapuram 695004.

2. Scope of the Contract
a. The tender is invited from the Manufactures or their authorised dealer for
the Supply of ERWCR STEEL TUBE of size 40 x 40 mm x 2.3±.3mm.
b. The bidder shall upload the TEST CERTIFICATE of sample material taken
from the BATCH /LOT from which the sample has been drawn. The
sample to be tested as per Bureau of Indian Standards (BIS) specification
at any one of the recognised Laboratories of BIS / CIRT / NABL
accredited testing agencies / Central Government Institution / State
Government Institution / Recognised Test Houses. The BATCH/LOT No
from which the material has been taken should be punched / tagged in
the sample material and also specify the same BATCH / LOT Nos. in the
Test Report for identification. If the TEST REPORT is not available with
the bidder, they can submit the test report within 10 days from the date
of opening of the bid. In such cases the matter should be informed
through e-tender portal at the time of bid submission. If the TEST
CERTIFICATE is not received within time, bid will be rejected.
c. The offered ERWCR Steel Tube 40x40x2.3±.3mm should be tested at any
one of the recognised Laboratories of BIS/CIRT/any NABL accredited
laboratory as per IS 4923 : 1997.
d. The supplier should deliver the item at KSRTC, Chief Stores,
Pappanamcode, Thiruvananthapuram-695018, Regional Workshop
Aluva, Mavelikkara, Edappal and Kozhikkodu.
e. The order quantity of ERWCR Steel Tube shall be supplied in 5 to 8 lots
within a period of 12 months.
f. Bidders should be able to start delivery of materials within 15 days from
the date of order.
3. PRE QUALIFICATION CRITERIA
a. The bidder shall be a manufacturer of ERWCR Steel Tube or their authorised
dealer
b. The ERWCR Steel Tube 40x40x2.3±.3mm offered should be tested at any
one of the recognised Laboratories of BIS / CIRT / NABL accredited
testing agencies / Central Government Institution / State Government
Institution / Recognised Test Houses as per IS 4923 : 1997.
4. General Conditions of the contract
a. Bidders should remit the required Tender Fee and Earnest Money Deposit (EMD)
in 'Online mode' through SBI/NEFT, as per 1(e) and I(f) of the Notice Inviting
Tender. No exemption in the case of EMD and Tender Fee. Bidders should
ensure and convince themselves that the online payments made by them have
been successfully transferred. KSRTC shall under no circumstances be
responsible for failed transaction of the payments due to non-compliance of any
online banking procedure and consequent rejection of tender.
b. Firms who have been blacklisted by the Central Government/ any State
Government /any State Transport Undertaking will not be considered.
c. The successful tenderer shall execute an agreement (Appendix I) in the
prescribed format within 15 (fifteen) days from the date of Purchase Order.
d. Sample Submission & Test Certificate
The bidder should submit 2 pieces of ERWCR STEEL TUBE
40X40X2 to 2.6mm having length 50 cm as per specification as sample to the
Office of the Chairman and Managing Director, KSRTC, Transport Bhavan, Fort,
Thiruvananthapuram - 695 023. If the bidder do not submit the sample before
the date and time of opening of the e-tender, the bid will be rejected. The
sample submitted by the bidder will be inspected / tested for assessing its
suitability and conformability to the tender specifications. If the samples do not
meet the specifications of tender, the bidder will be technically disqualified
The bidder should test the sample material taken from the BATCH /
LOT from which the sample has been drawn and submitted to KSRTC. The
materials to be tested as per Bureau of Indian Standards (BIS) specification at
any one of the recognised testing laboratories of BIS / CIRT / NABL accredited
testing agencies / Central Government Institution / State Government
Institution / Recognised Test Houses and the test report should be uploaded.
The BATCH / LOT No. of the material taken should be punched / tagged in the
sample material and the test certificate of the same BATCH / LOT No. has to be
submitted along with tender. The BATCH No / LOT No. should be there in the
Test Certificate.
The sample suitability assessing Committee of KSRT
Corporation will assess the dimensional suitability / functional suitability of the
sample material. The Corporation will treat the tender sample as qualified
based on the passed Test Certificate uploaded and if the tender sample is found
dimensionally / functionally suitable on assessment by KSRTC. Both the
condition should be satisfied.
e. Rate Firmness:- The quoted rates shall be firm for a period of 12 months from
the date of opening of financial bid. No enhancement of rates once accepted will
be considered during the contract period.
f. The details such as name of manufacturer, make/brand etc. should be provided
in the tender.
g. Tenders of those bidders who do not successfully remit Tender fee and EMD
online or do not upload the above mentioned document (digitally signed) will be
rejected. The bidder should possess digital signature for uploading the
documents. The samples which are submitted after the due date and time fixed
will not be considered.
h. The successful tenderer shall execute an agreement (Appendix I) in the
prescribed format within 15 (fifteen) days from the date of Purchase Order.
5. Documents to be uploaded in the e-tender Portal
a. Scanned copy of valid manufacturing license in the case of manufacturer. In
the case of dealers, they should upload valid dealership certificate as per
Annexure-D from the manufacturer.
b. The bidder shall upload TEST CERTIFICATE of sample material taken from the
BATCH /LOT from which the sample has been drawn. The sample to be tested
as per Bureau of Indian Standards (BIS) specification at any one of the
recognised Laboratories of BIS / CIRT / NABL accredited testing agencies /
Central Government Institution / State Government Institution / Recognised
Test Houses. The BATCH/LOT No from which the material has been taken
should be punched / tagged in the sample material and also specify the same
BATCH / LOT Nos. in the Test Report for identification. If the TEST REPORT is
not available with the bidder, they can submit the test report within 10 days
from the date of opening of the prequalification bid. In such cases the matter
should be informed through e-tender portal along with the bid submission. If the
TEST CERTIFICATE is not received within time this bid will be rejected.
c. The details of Guarantee/Brand/Make should be uploaded.
d. This Notice Inviting Tender (all pages) duly filled signed and stamped by the
bidder should be scanned and uploaded.
e. GST Registration Certificate to be uploaded
f. Scanned copy of bidder information in ANNEXURE-A after filling all the columns
and duly signed and stamped by the bidder should be uploaded
g. Bidders who have been blacklisted by the Tender Inviting Authority or by any
State Govt. or Central Government / Organization should not participate in the
tenders during the period of blacklisting. An affidavit as per format in Annexure-
C (Anti-Blacklisting Affidavit) should be submitted along with the technical bid.
h. Annual turn over statement for the last three financial years certified by the
auditor as per Annexure –B.

Note:- Tenders of those bidders who do not successfully remit Tender fee and EMD
online or do not upload the above mentioned document (digitally signed)
will be rejected. The bidders should possess digital signature for uploading
the documents. The samples which are submitted after the due date and
time fixed will not be considered.
6. TENDER PROCESS:
The tender evaluation will be undertaken in four rounds.
Round 1- Opening of technical bid documents
Round 2 - Document evaluation.
Round 3 – Assessing sample suitability
Round 4- Opening of Price Bid.
1. Round 1- Opening of technical bid documents
The documents uploaded shall be opened at the time and
date mentioned. The prospective bidders or their authorized
representatives can present, if required by them.
2. Round 2
-
Document evaluation:- The format for submission of the
technical bid as per annexures and submission in any other format or
absence of requisite information will lead to rejection of bids in the round
2 evaluation itself. The prospective bidders are advised to submit all
information and supporting documents that are required to prove their
competency and claims for technical evaluation.
The commercial terms and documents submitted as part of the
bids shall be scrutinized by a Bid Evaluation Committee constituted by
the Tender Inviting Authority.
The Tender Inviting Authority may call for additional
documents/clarifications through e-tender portal.
The list of those who come out of the evaluation of the
documents successfully as well as those rejected (with reasons for
rejections) will be published on the website of KSRTC (www.keralartc.com)
and objections/remarks against the list will be invited. The objections
/remarks received before the date and time specified in the notice will be
considered by the Tender Inviting Authority and the final list of successful
bidders of round 2 will be published.
3. Round 3 – Assessing sample suitability
The bidders who are qualified in round 2 shall be considered
for Round -3. The sample submitted by the qualified bidder in Round
2
will be inspected / tested for assessing its suitability and conformability to
the tender specifications. If the sample do not meet the specifications of
tender, the bidder will be technically disqualified.
The list of those who come out of the sample evaluation
successfully as well as those rejected (with reasons for rejections) will be
published on the website of KSRTC (www.keralartc.com) and
objections/remarks against the list will be invited. The objections /remarks
received before the date and time specified in the notice will be considered
by the Tender Inviting Authority and the final list of successful bidders of
round 3 will be published.
4. Round 4 – Opening of Price Bid.
The bidders who are qualified in round 3 shall be considered
for Round -4. The BOQ/PRICE BID of those bidders who do not satisfy even
any one of the pre-qualification condition will not be opened.
7. Instructions for submitting Financial bid :-
a) The bidders should furnish the basic rate for One kg of the item, discount,
GST separately. The rates shall be submitted in BOQ portion of the
corresponding Tender published in website www.etenders.kerala.gov.in
b) The rate quoted should be for door delivery at KSRTC, Chief Store,
Pappanamcode, Thiruvananthapuram (Dist.).
c) GST should be calculated exactly and entered in the respective column of
BOQ.
d) GST not in % and GST amount in Rs. to be entered in BOQ.
e) If the amount of GST is not entered in the respective column of BOQ, such
bidders will not be eligible for revised levies declared from time to time.
f) The quantity of item may increase or decrease. The tolerance limit shall not
be more than plus / minus fifteen percent (± 15%) as per the provisions of
Kerala Store Purchase Manual.
8. SELECTION OF SUPPLIERS:- The selection of suppliers will be made from among
the technically qualified bidders who are pre-qualified by uploading all the
mandatory documents mentioned in the prequalification criteria and whose
samples are found suitable when tested / inspected for assessing its suitability/
conformability to the tender specifications.
9. Delivery of materials
The supplier should deliver the material to the Corporation as per
specification stipulated in the Notice Inviting Tender (NIT).
The supplier should provide the Test Certificate of the random sample
material taken from the same batch along with each consignment. The random
sample should be drawn from the same BATCH / LOT of material going to be
delivered to the Corporation. The random sample material should be Tested at any
one of the Recognised Laboratories of Bureau of Indian Standards (BIS) / CIRT /
NABL accredited testing agencies / Central Government Institution / State
Government Institution / Recognised Test Houses.
The Corporation may take random sample from the consignment
and send for testing. In such occasions the test charges will be borne by the
Corporation if the sample meets the specification and if the sample fails to meet the
specification as per BIS, the firm will have to bear the test charges. Also Penalties
@10% of total cost of the materials of same BATCH /LOT utilised by the
Corporation will be imposed in case of failure of random sample.
The Corporation will reject the entire unutilised quantity of the
consignment from which the random samples were taken and which failed during
the test. The supplier should take back the rejected consignment at its own cost
from the premises of the Corporation. The firm will be allowed 15 days from the
receipt of communication to replace the rejected materials with materials as per
BIS specification stipulated in the Notice Inviting Tender (NIT). If the supplier
already received the cost of rejected materials, they should refund the cost of
rejected material or said amount will be adjusted from the security deposit amount.
If the supplier fails to replace /lift the rejected materials within
45 days from the date intimation of its rejection to the supplier, the Corporation
shall have the rights to sell the rejected materials by public auction with notice
there of given to the firm. The amount received through auction of rejected
materials would be adjusted against all dues, expenses etc to be recovered from
the supplier .
10. Tenders submitted after the due date and time fixed as per Notice Inviting Tender
will be summarily rejected.
11. Opening of E-Tender will be done at the time and date noted in the e- tender
portal at the Office of the Chairman and Managing Director, KSRTC
12. The details such as name of manufacturer, make/brand etc. should be provided in
the tender.
13. Payment:- Payment for the materials will be made only after receipt,
inspection and acceptance of the supplied items at the destination
specified by KSRTC.
14. Liquidated damages for non supply and performance:- The successful
bidders shall supply the ordered quantity of materials as per the delivery schedule
given by KSRTC. If materials are not supplied as per supply schedule given by
KSRTC, liquidated damages will be realised from the supplier at the rate of 0.5%
of the Cost of item per week for each week or part there of, up to a maximum
deduction of 10% of the Contract prices and there after the Corporation will
consider the termination of the contract at the risk and cost of the contractor.
15. Earnest Money Deposit:- The EMD will not carry any interest. The EMD will be
forfeited, if the successful Bidders fail to execute agreement and furnish Security
deposit, or in the event of withdrawal of offer once made or in the event of
putting forth any conditions which are against or contradictory to the conditions
of this Notice Inviting Tender.
16. Security Deposit:- The successful Bidder has to furnish a Security Deposit
equivalent to 5% of the total value of purchase contract awarded to them, before
executing the agreement. The security deposit carries no interest. The EMD
amount will be adjusted in the security deposit in the case of successful bidders.
The Security Deposit can be remitted either in the form of Demand Draft from
any Nationalised/Scheduled Bank drawn in favour of FA & CAO, KSRTC,
Thiruvananthapuram, payable at Thiruvananthapuram or in the form of Bank
Guarantee from any Nationalised/Scheduled Bank with a claim period of minimum
3 months beyond the expiry of the contract including warranty period. The
security deposit will be forfeited, if the contractor fails to complete the supply as
per the schedule issued by KSRTC or in the event the Bidder fails to settle any
claim including the warranty claims. The security deposit will be refunded only
after the satisfactory completion of the contract including warranty claims or
penalty settlement.
17. Agreement:- The successful Bidder shall have to execute an agreement within
15 days from the date of issue of purchase order, incorporating the Terms &
Conditions of Tender and as per Kerala Stores Purchase Manual. The agreement
has to executed in the prescribed form issued from KSRTC, in Rs. 200/- INDIAN
STAMP PAPER after furnishing the Security deposit equivalent to 5% of the total
value of purchase contract awarded to them, as per provisions of Kerala Store
Purchase Manual, for the due fulfilment of the contract. If the bidders are not
willing to execute the Agreement and Security deposit, their offer will not be
considered.
18. The Corporation reserves the authority to consider the offer in part or full as
desired.
19. The bidders have the liberty to resubmit fresh tender/documents till the last date
and time of submission of the e-tender.
20. Resubmission of offer will not be allowed after the time and date fixed for bid
submission. The offer once made cannot be withdrawn or modified after the
closing of e-tender under any circumstances. Withdrawal or modification of the
offer once made in e-tender will be resulted in the forfeiture of EMD remitted. In
such cases the bidder will not have the right to claim the refund of EMD.
21. Bidders should be able to start delivery of materials within 15 days from the date
of order.
22. Supply of the materials should be completed within the time stipulated by KSRTC,
failing which the Corporation will procure the materials from other sources at the
risk and cost of the Bidder.
23. I S I specification, is to be noted clearly.
24. Details of Warranty offered by the supplier should be specified clearly.
25. The Chairman and Managing Director, KSRTC reserve the right to make any
modifications or additions in this notice in the event if it is felt that it is in the
public interest.
26. The decisions of the Chairman and Managing Director, KSRTC will be final and
legally binding in these tender proceedings. All questions/disputes arising under /
out of or in connection with this tender shall be decided by the Chairman &
Managing Director of KSRTC and his decision shall be final and legally binding in
these tender proceedings.
27. Disputes, if any shall be settled through mediation and the Corporation will notify
mediating official from time to time and only when mediation is failed, litigation
with in the jurisdiction of the courts at Thiruvananthapuram and Ernakulam need
to be sought.
28. Any dispute arising out of this Tender procedure shall be under the Jurisdiction of
Thiruvananthapuram court.
29. GENERAL INSTRUCTIONS TO BIDDERS
a) Tender shall be made in English.
b) Firms who are not blacklisted by KSRTC or by Govt. of Kerala can participate in the
tender.
c) The rates quoted should be for door delivery at KSRTC, Chief Store,
Pappanamcode, Thiruvananthapuram.
d) In case of NEFT, remittance should be made only to the 22 digit beneficiary
account number as seen in the remittance form which is available in the e-
portal while submitting tender.
e) ON LINE PAYMENTS:- The bidders shall seek clarification from Kerala State IT
Mission, e-Government procurement PMU & Help desk, Saankethika, Near
EPF Office, Vrindavan Gardens, Pattom, Thiruvananthapuram 695004.
Help Desk No. Ph: 0471 - 2577088, 2577188; Toll free No.18002337315;
e-mail: etendershelp@kerala.gov.in; Website: www.etenders.kerala.gov.in and make himself conversant with procedure for
online payment of the Tender Fee and EMD. KSRTC shall under no
circumstance be responsible for failed transactions due to non compliance
of the above procedure.
f) The bids will be opened online through the e-GP website www.etenders.kerala.gov.in at the KSRTC, Transport Bhavan, Fort,
Thiruvananthapuram on the date and time mentioned above in the presence of
the Bidders/authorised representatives available. If the e-tender opening date
happens to be a holiday or non-working day due to any valid reason, the Tender
opening process will be done on the next working day at the same time and place
specified. Any change in the opening date/time/venue due to other reasons shall
be informed by way of Corrigendum published in the e-GP website.
g) DIGITAL SIGNATURE CERTIFICATE:- Bidders will have to procure legally valid
Digital Certificate as per Information Technology Act, 2000 for digitally signing
their electronic bids. Bidders can procure the same from any of the license
certifying authority of India. For obtaining Digital Signature Certificate and help on
e-tendering process, please contact Kerala State IT Mission, e-Government
procurement PMU & Help desk, Saankethika, Near EPF Office, Vrindavan
Gardens, Pattom, Thiruvananthapuram 695004. Help Desk No. Ph: 0471-
2577088, 2577188; Toll free No.18002337315; e-mail:
etendershelp@kerala.gov.in; Website: www.etenders.kerala.gov.in on all
government working days from 9.30 A.M to 5.30 P.M.
h) Bidders are advised to note the Tender ID and Tender No. & Date for future
reference.
i) All uploaded scanned documents should contain the signature and the office seal
of the bidders and should be digitally signed while uploading in e-tender portal.
Documents uploaded without digitally signing shall entitle rejection of the Tender.
j) The digitally signed Tender document and other specified documents shall be
submitted online through the e-GP website www.etenders.kerala.gov.in well in
advance before the last date and time. No submission shall be allowed after the
last date mentioned.
30. Bidders are advised to go through all conditions of the Notice Inviting Tender and
the Tender documents carefully and to comply them to avoid rejection of their
tender.
31. The bidder shall bear all costs associated with the preparation and submission of
its Bids and KSRTC will in no case be responsible or liable for these costs,
regardless of the conduct or outcome of the bidding process.
32. The selected Bidder shall not be entitled to seek any deviation in the Agreement.
33. Furnishing of any false information / fabricated document would lead to rejection
of the tender at any stage.
34. The Bidder shall bear all costs associated with the preparation and submission
of its bid and Kerala State Road Transport Corporation, Thiruvananthapuram,
hereinafter referred to as “Tender Inviting Authority”, will in no case be
responsible or liable for these costs, regardless of the conduct or outcome of the
bidding process.
35. Conditional tender will be summarily rejected.

For Tender Inviting Authority

I/We hereby accept all the above terms and conditions in its entirety.

Signature of bidder:
Name of bidder:
Address of bidder:
Telephone No. of bidder:
Mobile No. of bidder:

ANNEXURE “A”
(Proforma of Certificate be furnished along with Technical Bid)
KERALA STATE ROAD TRANSPORT CORPORATION
GENERAL INFORMATION ABOUT THE BIDDER
Name of the Bidder
Registered address
of the firm with
1
GSTIN
State
District
Telephone No.
Fax
Email
Website
Contact Person Details
Name
2
Designation
Telephone No.
Mobile No.
Address
3
State
Telephone No.
Email
Communication Address
District
Fax
Website
Type of the Firm ( Please √ relevant box)
Private Ltd.
Public Ltd.
4
Partnership
Society
Proprietorship
Others,
Registration No. & Date
Nature of Business ( Please √ relevant box)
Original Equipment
Authorized Dealer
5
Manufacturer
/Representative
Direct Importer
Others, specify.
Key personnel Details (Chairman, CEO, Directors, Managing Partners
etc.)
in case of Directors, DIN Nos. are required
6
Name
Designation
Name
Designation
Bank Details
Bank Account No.
Bank Name &
Address
Tel No
IFSC Code
Branch Name
Email ID
Whether any criminal case was
8
registered against the company or any
of its promoters in the past?
9
GST No.
10 GST in (%)
11
Guarantee / Warrantee
12
BIS CM/L No (if available)
13
Make & Brand
Other relevant Information provided *
14
Date:
Office
Seal
Yes / No
Agreed for free replacement
against any material
/manufacturing defects within a
period of
Signature of the
Bidder /
Authorised
signatory

Annexure-B
(Proforma of Certificate be furnished along with Technical Bid)
ANNUAL TURN OVER STATEMENT
The Annual Turnover of M/s
for
the past three years are given below and certified that the statement is true
and correct.

Sl. No.
Year
Turnover in Lakhs (Rs)
1
2021 - 2022
2
2022 - 2023
3
2023 - 2024
Total
Date:
Average Turnover per year
Signature of Auditor/ Chartered Accountant
(Name in Capital)
Seal:

Annexure - C
(Proforma of Certificate be furnished along with Technical Bid)
AFFIDAVIT
Format for Affidavit certifying that Entity / Promoter(s)
/Director(s)/Partners of Entity are not blacklisted

I, M/s.
office at
(Name of the firm), having registered
hereby certify
and confirm that we or any of our promoter(s) /director(s) are not barred by
Department of Transport, Govt. of Kerala/ or any other entity of Government of
Kerala or blacklisted by any state government or central government /
department / organization in India from participating in Tender/s, either
individually or as member of a Consortium as on the
(Last date of
submission of tender).
We further confirm that we are aware that, our bid for the captioned tender
would be liable for rejection in case any material misrepresentation is made or
discovered at any stage of the Bidding Process or thereafter during the contract
period.
Dated this
....................Day of
"י
20.....
Name of the Applicant
Signature of the Authorized Person
Name of the Authorized Person

Annexure - D
(Proforma of Certificate be furnished along with Technical Bid)
MANUFACTURER'S AUTHORIZATION FORM FOR DEALER
To,
The Chairman & Managing Director,
KSRTC
Transport Bhavan, Fort, TVPM
Ref Tender no:
Dated:
Whereas
(Name and Address of the
Manufacturer) who are established and manufacturers of (Name/description of
products), having production facilities at
(Address of factory) do hereby declare that M/s.
(Name and Address) is our authorized
dealer and they are authorize to submit a bid, and subsequently negotiate and
sign the Contract with you against NIT No
dated
for the above products manufactured by us, for
the supply requirements of the above invitation of bids. The dealership
certificate is valid up to
We hereby extend full warrantee for the products offered for supply
by the above firm against the said NIT and duly authorize said firm to act on
our behalf in fulfilling all installation, technical support and maintenance
obligations as required by KSRTC.
Name:
(In the capacity of)
(Duly authorized to sign the authorization on and behalf of)
Signature:
Dated this
day of
20
Note: This letter of authority must be on the letterhead of the concerned
manufacturer and must be signed by a competent person and having
the power of attorney to bind the Manufacturer and, must be
included by the Bidder in its bid.

For Reference only
(To be submitted by the successful bidder only after receiving purchase
order)
Appendix - I
(To be furnished in Indian Stamp paper worth Rs. 200/-)
KERALA STATE ROAD TRANSPORT CORPORATION
FORM OF AGREEMENT
(for Contract for Supply of Specific Quantity)
Agreement executed on
(date) between
(herein after called “the Contractor”) and the Kerala
State Road Transport Corporation (herein after called “the Corporation”).
WHEREAS the Contractor has tendered for the supply of articles for the
use of the Corporation as per Notice Inviting Tender No:
dated:
which tender notification shall form part of this Agreement
as if incorporated herein.
AND WHEREAS the Corporation have been pleased to accept the offer in
respect of the articles mentioned in the copy of the order attached (Which shall
form part of this agreement as if incorporated herein).
AND WHEREAS the Contractor has as security for the due fulfillment of his
obligations under this deed deposited
being
percent of
the estimated value of the contract in cash / in the form of Demand Draft of
Bank / in the form in a letter of Guarantee from
Bank approved by the Corporation.(scheduled banks)
NOW THESE PRESENTS WITNESS AS FOLLOWS:
(1) (A) In case where along with the tender samples have been forwarded to
the Corporation and the samples approved, the contractor agrees to
supply the materials according to the approved samples. In other
cases, the contractor agrees to forward samples to Corporation for
approval, if so required, and then to supply materials according to
such approved samples. When samples are not required the
contractor agrees to supply according to standard specification.
Samples forwarded by the contractor to the Corporation will not be
paid for and shall be the property of the Corporation, but the
Corporation is at liberty to return them to the contractor on the
completion of his contract or to pay for them at agreed rates if they so
choose. All Samples must be clearly labeled showing to what
particular items tendered for they relate and they should be of
sufficient size and quantity to enable the Corporation to see if the
supplies made are according to the approved samples.
(B) The Contractor hereby declares that the goods sold to the buyer
under this contract shall be of the best quality and workmanship and
shall be strictly in accordance with the specifications and particulars
contained in the copy of the order attached herewith the contractor
hereby guarantees that the said goods would continue to conform to
the description and quality aforesaid for a period of months from
the date of delivery of the said goods to the Corporation and that not
withstanding the fact the Corporation may have inspected and/or
approved the said goods, if during the aforesaid period of months
the said goods be discovered not to conform to the description and
quality aforesaid or have deteriorated ( and the decision of the
Corporation in that behalf will be final and conclusive ) the Corporation
will be entitled to reject the said goods or such portion thereof as may
be discovered not to conform to the said description and quality. On
such rejection the goods will be at the contractor's risk and all the
provisions herein contained relating to rejection of goods etc: shall
apply. The contractor shall if so called upon to do, replace the goods
etc. or such portion thereof as is rejected by the Corporation.
Otherwise the contractor shall pay the Corporation such damages as
may arise by reason of the breach of the condition herein contained.
Nothing herein contained shall prejudice any other right of the
Corporation in that behalf under this contract or otherwise.
(2) Requests for enhancement of rates once accepted will not be
considered except where Corporation has prior to the actual supplies,
expressly agreed in writing for any price variation under specified
circumstances. Conditions of the sale or other specified terms and
conditions, if any printed on the quotation sheets of the contractor or
attached with the Contractor's tender or any other letter or paper from
the contractor will not govern this contract nor bind the Corporation in
any manner what so ever unless such terms have been expressly
accepted by the Corporation in writing.
(3) The articles and quantities to be supplied are as shown
in the copy of the Order No
dated
herewith
attached, which shall be considered as part of this agreement. The
contractor agrees to supply the quantities of the articles shown in the
order at the rates tendered by him for each articles within the time
fixed.
(4) In the case of goods delivered by shipment, the contractor, shall where
the expected tonnage of goods is more than 200 tones, deliver the
goods through the Thiruvananthapuram port, if so required by the
Corporation.
(5) The contractor agrees that time is the essence of this contract.
(6) If the contractor defaults in the due supply of all or any of the articles
correctly and promptly as above, the Corporation is at liberty to
procure the same from elsewhere without cancelling the contract as a
whole. If Corporation incur, in thus procuring such materials, a higher
cost than the agreed rate, such excess cost may be deducted by the
Corporation from the Contractor's bill or adjusted or otherwise realized
from his security deposit or recovered from him by other means. The
Contractor agrees, that he shall not be entitled to claim the excess, if
any,