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Date:         Mon, 17 Aug 1992 20:49:30 MST
Reply-To:     TRUTH -- Geof Peters -- <TRUTH@CORRAL.UWYO.EDU>
From:         TRUTH -- Geof Peters -- <TRUTH@CORRAL.UWYO.EDU>
Subject:      Pagemaker Tips -- completely revised!
X-To:         PAGEMAKR@INDYCMS.IUPUI.EDU

The following is a list of tips for the Pagemaker user who wants to
go to the next step.  This list is compiled from the donations and
discussions of the people of the PAGEMAKR listserv. Thus, we must
send thanks out to Cindy Stone and Jeff Bone, both of whom donated
a great deal of the following tips. Please do not hesitate to contact
the Pagemakr list if you desire more information.

A few notes before we begin, though. I have tried to accomodate both
Mac and PC versions as best as I can. The general rule of thumb is that:

                           CTRL = COMMAND
                            ALT = OPTION

Please note, though, that this is not *always* the case. Sometimes
there is no parallel keystroke sequence or a completely different
sequence of keys to represent a command on the Mac and the PC.

Lastly, if you dare to consider yourself a Pagemaker Expert, take a look
at the starred (*) items -- they are the least documented and most
helpful of the tips listed in this document. For a taste of these right
away, take a look at the "Assists" section under "Keyboard Shortcuts and
Assists". Enjoy!

Geof Peters (TRUTH@OUTLAW.UWYO.EDU)

-------------------------------------------------------------------------

                          Table of Contents:
                      -------------------------

                 I) Keyboard Assists and Shortcuts
                II) Help with the Macintosh Scrapbook
               III) Using the PageMaker Desktop
                IV) Power Pasting
                 V) Misc. Tips and Hints




I) KEYBOARD ASSISTS AND SHORTCUTS
------------------------------------------------------------------------
With the advent of the Mac and the GUI came the widespread use of the
Mouse. At first, this cute little animal made it very easy move around
in a graphic interface. But after more and more use, one usually finds
that mouse begins to slow you down, and thus incenting you to move back
to that primitive keyboard.

Below is a nearly comprehensive list of all the keyboard shortcuts and
assists available in Pagemaker. A shortcut is a sequence of key strokes
that complete replicates a set of mouse movements, whereas a keyboard
assist is the use of certain keys (usually Ctrl or Shift) that is used
with a movement of the mouse.

The following abbreviations will be used in this section:

    ^ = Control or CTRL key (PC)
  Alt = Alternate key (PC)
   Sh = Shift key (PC and Mac)
  Opt = Option (Mac)
  Com = Command or splat or rugbeater (Mac)
    * = Especially useful shorcut / assist

Finally, I do not have a Macintosh available at this time. So if any
of the Macintosh sequences fail, please let me know.


Assist Keystrokes
-------------------------------------------------------------------------
Generally the Shift and Control/Command keys are used to constrain or aid
the current cursor. Some of the more common ones are:

   Shift + Tool:  Use the Shift key with a drawing tool to make it "perfect".
              (This will draw perfect circles, perfect rectangles [squares],
*             and most importantly, resize graphics while maintaining
*             their aspect ratio)

   Shift + Pointer: Use the Shift key to select/deselect items in addition
              to the currently selected items.

*  Shift + Item: Use the Shift key while moving an item to move it only
              in a horizontal or vertical direction.

*  Ctrl/Command + Pointer: Use the Control/Command with the pointer to
              select items beneath the current select item without having
              to move one to the top.

   Alt + Any Tool: Use the Alt/Option key with any tool to get the "grabber"
              that allows you move your desktop around. (Use the Shift
              key to limit its movements)

Now for some more tricky ones:

*  Shift + page icon: takes you to that page and fits page in window

*  Shift + "Revert" (from Edit menu): returns you to last mini-Save,
              rather than last Save.

*  Shift + "Edit" under "Define Colors" menu: brings up the Apple Color
              Wheel for Mac IIs.

*  Option + "Print...":  Prints the document to a file.

*  Ctrl + "About Pagemaker" under "Help" will display your current filters
              under the Windows version.

*  Ctrl + Shift + Resizing: If you are using a paint-type graphic (such as
              PCX or Line-Art [1-bit] TIFF files), you can resize the graphic
              to appear better on your printer, and avoid those horrible
              Jaggies and the nast Moire Patterns. First, choose the printer
              you will be using for your final print). Next, use the
              Ctrl/Command and the Shift key while you resize the paint-type
              image. The image will then "snap" to the different suggested
              sizes for that printer. This is one heck of a handy tip


Control/Command Keys Shortcuts
-------------------------------
  Comm/^ A:  Selects all (if you have nothing selected it selects all on
                          items on the page and pasteboard.)
  Comm/^ B:  Sends an item to back
  Comm/^ C:  Copies the current item to clipboard
  Comm/^ D:  Place command to place a text or graphic file on your page
  Comm/^ E:  Edits the current story
  Comm/^ F:  Sends an item to front
  Comm/^ G:  Goto Page...
  Comm/^ H:  Hyphenation Menu
  Comm/^ I:  Open indents/tab dialog box
  Comm/^ J:  Toggles guide lines
  Comm/^ K:  Toggle for displaying color palette
  Comm/^ L:  Checks the Spelling (Story Editor)
  Comm/^ M:  Opens paragraph settings dialog box
  Comm/^ N:  Opens a new publication
  Comm/^ O:  Opens an existing PM publication
  Comm/^ P:  Printing
  Comm/^ Q:  Quit
  Comm/^ R:  Toggles rulers on/off
  Comm/^ S:  THE MOST IMPORTANT COMMAND -- SAVE!!!!!!!
  Comm/^ T:  Opens type specifications menu
  Comm/^ U:  Toggle for snap to column guides
  Comm/^ V:  Pastes the contents of the clipboard into the document
  Comm/^ W:  Fit in Window view
  Comm/^ X:  Cuts the selected item to the clipboard
  Comm/^ Y:  Toggle for displaying the Style Box
  Comm/^ 1:  Actual (100%) View
  Comm/^ 2:  200% View
  Comm/^ 3:  Define Styles dialog box
  Comm/^ 4:  400% View
  Comm/^ 5:  50% View
  Comm/^ 6:  Toggles display of the Toolbox
  Comm/^ 7:  75% View
  Comm/^ 8:  Find (story editor)
  Comm/^ 9:  Find and replace/Change (story editor)
  Comm/^ ;:  Index Entry
* Comm/^ <:  One suggested point size smaller (on selected text) (no shift)
* Comm/^ >:  One suggested point size larger (on selected text)  (no shift)
* Comm [space]: Toggles between pointer and your last tool. This only works
             for the Macs -- see F9 for PC version.


Control/Command + Shift Shortcuts
---------------------------------
  Sh Comm/^ A:  Automatic Leading (on selected text)
  Sh Comm/^ B:  Bold (on selected text)                 (F6)
  Sh Comm/^ C:  Center Align (on selected text)
  Sh Comm/^ D:  Links Menu
  Sh Comm/^ F:  Force Justify (on selected text)
  Sh Comm/^ I:  Italics (on selected text)              (F7)
  Sh Comm/^ J:  Justify (on selected text)
  Sh Comm/^ L:  Left Align (on selected text)
  Sh Comm/^ P:  Power Pasting (See separate section)
  Sh Comm/^ Q:  No Tracking (on selected text)
  Sh Comm/^ R:  Right Align (on selected text)
  Sh Comm/^ S:  Strikeout (on selected text)
  Sh Comm/^ U:  Underline (on selected text)            (F8)
  Sh Comm/^ V:  Reverse (on selected text)
  Sh Comm/^ X:  Normal Width (on selected text)
  Sh Comm/^ Y:  Snap to rulers toggle
  Sh Comm/^ 9:  Find the next occurence (story editor)
* Sh Comm/^ (space): Normal type (on selected text)     (F5)
* Sh Comm/^ <:  Exactly one point size smaller of font (on selected text)
* Sh Comm/^ >:  Exactly one point size larger of font (on selected text)


Function Key Shortcuts
------------------------------
If one of these function keys does not work for you on the PC, try hitting
the ALT key twice and then try again.

  F1 :  Help
  F2 :  (nothing)
* F3 :  One suggested size smaller of font     (^ <)
* F4 :  One suggested size larger of font      (^ >)
* F5 :  Changes type to normal                 (Sh ^ [space])
  F6 :  Changes type to bold                   (Sh ^ B)
  F7 :  Changes type to italic                 (Sh ^ I)
  F8 :  Changes type to underline              (Sh ^ U)
* F9 :  Toggles between pointer and last tool  (Comm [space] for Macs)
  F10:  Gains access to pull down menus
* F11:  Move to previous page
* F12:  Move to next page

  Sh F1:  Pointer (arrow)        (For Macintosh only)
* Sh F1:  Context sensitive help (For Windows only)
  Sh F2:  Diagonal-line tool
  Sh F3:  Perpendicular line tool
  Sh F4:  Text tool
  Sh F5:  Square Corner tool
  Sh F6:  Round Corner tool
  Sh F7:  Oval tool
  Sh F8:  Cropping tool

Misc. Shortcuts
--------------------------
  Sh [Enter] : A "Fake" carriage return (does not specify end of a paragraph)


Clipboard related keystrokes
--------------------------------
If you are moving from Mac to PC, don't despair! Pagemaker for Windows
now supports both Mac and Windows Clipboard keystrokes:

    Option            Mac #1      Win #1      Win #2
    ------------     --------    --------    --------
    Copy              Comm C        ^C         ^ Ins
    Cut               Comm X        ^X        Sh Del
    Paste             Comm V        ^V        Sh Ins


ViewReView (Views)
----------------------
There are 7 views of your publication in PageMakr (both Mac & PC's).
They are, in increasing precision:

  View                   PC         Mac
  --------------        -----      ------
* Fit in World          Sh ^W     Com Sh W
  Fit in Window          ^W         Com W
  50% View               ^5         Com 5
  75% View               ^7         Com 7
  Actual or 100%         ^1         Com 1
  200%                   ^2         Com 2
  400%                   ^4         Com 4


The fastest way to move between "Fit in Window", 100%, and 200% is to
use the secondary mouse button (Usually the right button). The secondary
button by itself toggles between the first two modes, whereas if you
assist the button with the Shift key, it will toggle between 100 and 200
percent.

** To open all pages to the same view use the following assist: Hold down
   the Alt and Ctrl keys while you select a view from the menu. All pages
   will then be sent to that view.

** To preview all of the pages in the current document (as if it was a
   slide show), use this assist: Hold down the Shift key while you select
   the "Go To Page" command from the menus. Continue to hold the shift
   key until the first page is drawn.


Immediate Help (Context Sensitive)
------------------------------------
** Pagemaker has a pseudo-context sensitive help ability. First, press the
   following shortcut depending on your platform:

                 PC:   Shift-F1
                Mac:   Command-?

   At this point your cursor turns into a ?; select a menu item/option and
   help will appear for that subject. Wow!


Assist Keystrokes
-------------------------------------------------------------------------
Generally the Shift and Control/Command keys are used to constrain or aid
the current cursor. Some of the more common ones are:

   Shift + Tool:  Use the Shift key with a drawing tool to make it "perfect".
              (This will draw perfect circles, perfect rectangles [squares],
*             and most importantly, resize graphics while maintaining
*             their aspect ratio)

   Shift + Pointer: Use the Shift key to select/deselect items in addition
              to the currently selected items.

*  Shift + Item: Use the Shift key while moving an item to move it only
              in a horizontal or vertical direction.

*  Ctrl/Command + Pointer: Use the Control/Command with the pointer to
              select items beneath the current select item without having
              to move one to the top.

   Alt + Any Tool: Use the Alt/Option key with any tool to get the "grabber"
              that allows you move your desktop around. (Use the Shift
              key to limit its movements)

Now for some more tricky ones:

*  Shift + page icon: takes you to that page and fits page in window

*  Shift + "Revert" (from Edit menu): returns you to last mini-Save,
              rather than last Save.

*  Shift + "Edit" under "Define Colors" menu: brings up the Apple Color
              Wheel for Mac IIs.

*  Option + "Print...":  Prints the document to a file.

*  Ctrl + Shift + Resizing: If you are using a paint-type graphic (such as
              PCX or Line-Art [1-bit] TIFF files), you can resize the graphic
              to appear better on your printer, and avoid those horrible
              Jaggies and the nast Moire Patterns. First, choose the printer
              you will be using for your final print). Next, use the
              Ctrl/Command and the Shift key while you resize the paint-type
              image. The image will then "snap" to the different suggested
              sizes for that printer. This is one heck of a handy tip


II) HELP WITH THE MACINTOSH SCRAPBOOK
----------------------------------------------------------------------------
[The following is a posting from Cindy Stone]

As a new mac user, I didn't know the difference between pasting something from
scrapbook into PageMakr, and placing something from scrapbook into PageMakr.
Thanks to Ken Weiss at UC Davis, a member of this list, I do now.  I learned
that you get different results when you paste as compared to when you place.

If you have multiple items from PM that you copy into your scrapbook and want
them back into PM they come back in differently.  If you PLACE them from
scrapbook (file/place or command D) you'll end up with all of the items
joined together as a .pict  which is great for stuff like sunken caps you want
to text wrap.

If you paste from scrapbook back into PM, them multiple items come back in
as multiple items.

Below is part of Ken's message to me and the steps to placing from scrapbook
into PageMakr 4.0.

Let me know (or better yet Ken if you don't understand)....

To use the Scrapbook to PLACE: Here's the method Ken uses, with 100% success:

1.   Select File/Place

2.   Use the  Place dialog box to open your System Folder (if you don't know
     how to do this, you should!)

3.   Scroll through the file list in your System Folder until you find the
     Scrapbook File

4.   Double click on the Scrapbook File

5.   You will be returned to your PM document. Your cursor will change to
     something that looks to me like a hypodermic needle, with a number on
     it. The number represents the number of items in the scrapbook. Each time
     you click the mouse, another item from the Scrapbook will be placed
     into your document. To stop placing things before the Scrapbook is empty,
     click on any tool in the toolbox.

Note that placing the Scrapbook is non-destructive -- it doesn't actually
empty it out.  Also note, if you just copied something into scrapbook, and now
wish to place into PM so it comes in as a pict YOU MUST HAVE CLOSED THE SCRAP-
BOOK WINDOW.  (This was a problem for Cindy who uses multifinder... she kept
getting error boxes saying active window/busy....)

Ken
krweiss@ucdavis.edu

Cindy
stonec@iubacs or
stonec@iubacs.ucs.indiana.edu



III) USING THE PAGEMAKER DESKTOP
----------------------------------------------------------------------------
I notice very few people take advantage of the capabilities of the desktop
in PM; most people concern themselves only with the actual page.  People
also tend to get caught in a rut thinking that anything that they draw
will be printed. Well, all of my PM docs have stuff out on the Desktop.
(Use Fit in World to see *everything*) I tend to put notes out there, like
what I have to do left on the doc.

The big secret is the use of temporary hatched boxes that I store on the
desktop. Lets say that I have two objects that have to be consistently
the same distance apart (For instance, the space between text and a
surrounding box.) I draw a hatched box that is that distance and then
move it to the place in which I will verify the distance. I usually
have several of these distance boxes with all different sorts of hatches
to distinguish them. Yes, it is not perfect -- but at 400 percent, it is
close enough for most of us (and it beats moving zero-pt and counting
tick marks.)

Geof.

[Cindy's response:]

Also, I have a bit of a comment on using the desktop inside PageMakr files for
stuff.  As a trainer, I frequently write notes in exercise templates for my
students in a xt block and hang it just off the page to the side.  Another
thing I've learned to do when I'm do billable work for a paying customer (a
rare occassion....) is to keep track of the number of hours, or number of
rewrites/redo's of that page so that I can tell the customer how many times
they rewrote it, or how many hours I had to spend it.  This way instead of
writing it down on a separate scrap of paper, it's saved with the file on the
pasteboard area.  If needed, I can drag the info onto a blank page and print it
out for me or the customer.

A colleague of mine takes this to the extreme.  They have a little graph/grid
that they paste in from their macintosh scrapbook to every billable PM file,
and they use the line tool in PM to draw a line across the grid which
represents every hour spent on the job!  Whatever works....


IV) POWER PASTING
---------------------------------------------------------------------------

Power Pasting
-------------
  To position duplicate graphics, copy the original, and then paste it.
  This creates a duplicate on top of the original. Move the duplicate where
  you want it, and then press Ctrl-Shift-P. This pastes a second copy in
  the same relative position as the first copy is to the original. Then
  repeat the Ctrl-Shift-P keystroke combination as often as you need to
  create more copies. You can use this trick to place duplicates in exactly
  the same position on different pages -- just copy the first duplicate
  to a new page, and repeat


Cindy's response:

Of all the tips Geoff posted, I can't emphasize power pasting (or duplicating)
as a tip worth knowing.  Ask yourself how many times you've need 10 lines
equally spaced down the page for some one to write in comments, or 6 boxes
equlaly spaced, and you didn't want them inline for some reason

here's what you do to power paste:

1. Select the item(s) you want duplicated.
2. copy the item(s) to the clipboard  (on the mac that's Command C)
3. power paste from the clipboard by pressing option + Command + V, this
   will bring the second set of item(s) in directly on top ofthe original.
4. Now move the pasted in set to the new location very carefully, watching
   your margins, rulers etc.
5. Now power paste again, Option + Command + V. Do this as many times as
   you need additional copies offset down the page, across the page whatever.

Ciao -- cindy stone



V) MISC. TIPS AND HINTS
----------------------------------------------------------------------------
The following tips are from a variety of sources, including the February
1992 issue of PC Computing (which appear in quotation marks.)


Saved by the Temp (PC Computing)
---------------------------------
   PageMaker always keeps a temporary file of changes after every major
   action. If the document was unnamed, the filename will be something
   like ~PM4280E.TMP in the Windows temp directory (usually \TEMP).
   Macintosh users will have something like a "Pagemaker Temporary"
   Folder.

Faster with fewer filters (PC Computing)
-----------------------------------------
   PageMaker is faster with fewer filters and how to get rid of
   them by commenting them out with semicolons in the ALDUS.INI file. What
   was news to me was that while holding down the Ctrl key and selecting
   "About PM" off of the Help menu, it will display a list of current
   filters.

New Lines Aligned (PC Computing)
----------------------------------
  "To start a new line without invoking the formatting for a new paragraph
  (in a two-line headline, for example), use the new-line character
  (Shift-Enter). This is especially useful when the current style calls for
  indents or a blank line before or after a paragraph -- the new-line
  character will break the line without adding spacing."

Story-Edit Rotated text (PC Computing)
-----------------------------------------
  "You can't edit rotated text in the layout view, but you don't have to
  unrotate it to make changes. Edit it in the Story Editor instead."
  (triple click it to call up the S.E.)

Quick Story Imports (PC Computing)
------------------------------------
  (This one mentions the ability to place another PM document using the
   Place (^D) command. If you do this, PM will give you a list of the
   stories found in that file, with the option to place only the ones
   you wish.)
   ** A very good tip is mentioned here: use this placing ability to
   attempt to recover text blocks in a PM file that has been damaged
   in some way.

True, Long-lasting double quotation marks  (Cindy Stone)
-----------------------------------------------------------
   Want true quotes in PM ALWAYS - go set a default under the preferences
   and then under other for setting true typographers quotes always.
   Do this with no file open to for a program default.  I've longed for
   typing subheads etc. with true quotes more easily than comand+shift+[ ....


Drop Capping in Mac 4.2 (Cindy Stone)
-------------------------------------------------
   Drop cap tip - when you use the new drop cap feature in PM Mac 4.2,
   always wait until you're all done editing, then just prior to selecting
   the drop cap feature, place a tab after the letter to be capped.  This
   is needed or your drop cap sits ontop of your first line of text.



If you got a tip, post it to the group or let me know so that we can include
it in our listing!

Thanks! Geof.

-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-
Geof Peters                                     TRUTH@CORRAL.UWYO.EDU
Systems Development
Information Technology            "The important thing is not to stop
University of Wyoming                 questioning." - Albert Einstein
-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-+-
Comments: Gated by NETNEWS@AUVM.AMERICAN.EDU