HDTenEightyP/NetNews huggingface dataset:
Newsgroups: bit.listserv.circplus
Date:         Fri, 9 Oct 1992 08:56:18 CDT
              <CIRCPLUS@IDBSU.BITNET>
From:         kendall <KSIMMONS%UKANVM.bitnet@CUNYVM.CUNY.EDU>
Subject:      Re: Shelf space software
              8 Oct 1992 17:28:22 CDT from <NEW@LIBRARY.UTA.EDU>

We had a student design one for us using DataPerfect.  It asks for the number
of shelves you have in the area you wish to shift, the number of full shelves
(assuming you have imaginarily shifted the books already there to make full
shelves) there, the amount of growth space you'd like left on each shelf,
the number of empty shelves you like to leave for growth space (assuming you
want any) and will then tell you how many shelves of books fitting those
parameters than you can bring in.  All figures are manipulable...like, for
example, you want to bring in 100 shelves and have 10% growth space and don't
have enough empty space on the floor, you can change either of those figures.
It's a pretty neat little program.  You can also record your original figures
and new figures so that that information isn't lost as it may be needed to
recalculate what you have in an area you shifted from so that when you are
going to shift into that new area, you have a record of what you took out.

We're buying QuatroPro and the Library Automation Assistant and my Stacks
Supervisor are going to be developing a new program on a spreadsheet, but
I'm not sure what improvements they're looking for.  This program has proved
more than adequate so far.

Oh, if you want to distinguish serial growth space from standard growth space,
that's a component as well.

If you want a copy, I can send you it on a floppy.  As I said, it's on Data
Perfect.

Kendall Simmons
K.U.
From: edwardsr@milton.u.washington.edu (Richard Edwards)
Newsgroups: bit.listserv.circplus
Subject: Re:      Re: circulation status
Date: 12 Oct 92 16:40:01 GMT
Organization: University of Washington, Seattle

At Evergreen State College Library, we have a DYNIX system.

Our PACs simply say "Checked-in" for those items which are not checked
out and which have no other status. The first two days after they are 
checked in at circulation they have a status of "shelving cart" which 
gives the staff two days to have them reshelved before the system 
switches to "checked-in".

I like "checked-in" better than NOT CHECKED OUT since it is positive and 
yet still does not promise it is on the shelf.

Rich Edwards
Circulation
Evergreen State College
Olympia, WA 98505
edwardsr@u.washington.edu
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Newsgroups: bit.listserv.circplus
Date:         Fri, 9 Oct 1992 12:22:14 PDT
              <CIRCPLUS@IDBSU.BITNET>
From:         Martha Whitehead <USERLMJW@UBCMTSL.BITNET>
Subject:      circulation status

In displays of loan information, what word or phrase does your system
use to indicate that a book is not signed out at the moment?

For many years we used "not on loan", but many staff hated it:
patrons saw the word "not" and thought they couldn't have the book.
Now we use "available", but many staff object that it's too optimistic:
if it turns out the book isn't on the shelf (as is often the case),
the patron is frustrated because we haven't fulfilled our promise.

Has anyone found a solution?

Martha Whitehead
Systems Librarian/Analyst
University of British Columbia Library
From: sowens@MAGNUS.ACS.OHIO-STATE.EDU (Sheryl Owens)
Newsgroups: bit.listserv.circplus
Subject: Re: circ policies (serials)
Date: 7 Oct 92 16:30:42 GMT
              <CIRCPLUS@IDBSU.BITNET>
Comments: Gated by NETNEWS@AUVM.AMERICAN.EDU
X-Mailer: ELM [version 2.3 PL11]
              Carriar" at Oct 2, 92 2:21 pm

Who sent this message and to whom do we reply?>
> We have recently changed some of our circ policies (serials).  Would
> like to see circ plicies (regarding serials) from other libraries.
> Thank you for your replies.
>
From: KSIMMONS%UKANVM.bitnet@CUNYVM.CUNY.EDU (kendall)
Newsgroups: bit.listserv.circplus
Subject: Re: circulation status
Date: 13 Oct 92 15:10:02 GMT
              <CIRCPLUS@IDBSU.BITNET>
Comments: Gated by NETNEWS@AUVM.AMERICAN.EDU
              9 Oct 1992 13:37:51 MST from
              <ALILESTE%IDBSU.bitnet@CUNYVM.CUNY.EDU>

Whoops, it may also say "not checked out" depending on whether or not
there is more than one copy.

Kendall
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Newsgroups: bit.listserv.circplus
Date:         Thu, 8 Oct 1992 12:38:32 CDT
              <CIRCPLUS@IDBSU.BITNET>
From:         kendall <KSIMMONS%UKANVM.bitnet@CUNYVM.CUNY.EDU>
Subject:      Re: Clutter
              8 Oct 1992 10:20:55 MST from
              <ALILESTE%IDBSU.bitnet@CUNYVM.CUNY.EDU>

I have a floppy full of notebooks that I downloaded from my mailbook.
My mailbook currently has 15 notebooks, of which 9 are full of information
almost exclusively gleaned from CircPlus.  We are currently rewriting our
lending code.  I printed off 80 pages of information from Circplus for
the committee.  Circplus is full of good people with good ideas.  As department
head, part of my job is to find good ideas, ways of improving my units and
the library system in general.  The assistant dean for Public Services and
I have just been talking about our pen, paper, and pencil vending machine, and
should we eliminate it, take it over from University Vending or what.  Lo and
behold, the very subject comes up on Circplus and suddenly I have a ton more
data to share with her.  And, as some of you know, lots of my messages are
dated on weekends or nights or even 4 am!.

A friend and I were taking about reducing messages to simply codes...
1 would be the original discussion:
2 would be the messages that then start coming saying enough of 1, it's
  becoming junk mail:
3 would be for those of us who think that messages complaining about junk
  mail are, themselves, junk mail.

So, whoever unsubscribed was writing a 2 and this is a 3.

Kendall

Who wouldn't swap her friends off AND ON the lists for anything.
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Newsgroups: bit.listserv.circplus
Date:         Tue, 13 Oct 1992 08:39:13 EDT
              <CIRCPLUS@IDBSU.BITNET>
From:         Lenore Hardy <hardy@SHRSYS.HSLC.ORG>
Subject:      RE: Shelf space software

Here at the Medical College of Pennsylvania we've used a product
called The Shelf Space Manager. It's produced by EchoSoft. Their
address is 4635 Highway 92; Powder Springs, GA 30073. Phone:
(404) 942-4043. It's not too expensive and very easy to use; the
most difficult part is the data entry of all your titles. The software
creates maps of your shelves indicating the location of each title and
calculates room for growth. It also works for books, using ranges
of call numbers.
L
Lenore Hardy
EPPI Library/Medical College of PA
HARDY@SHRSYS.HSLC.ORG
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Newsgroups: bit.listserv.circplus
Date:         Wed, 7 Oct 1992 08:03:49 EDT
Reply-To:     arneson@jr.queens.edu
              <CIRCPLUS@IDBSU.BITNET>
Comments:     Warning -- original Sender: tag was arneson@JR.QUEENS.EDU
From:         arneson@QUEENS.EDU
Subject:      The Nice and Not So Nice

After working in circulation in a variety of libraries (3 academic, 1 state, 1
public), I have found that the nice patrons outnumber the problems, but that we
tend to spend more time worrying about the problems instead of appreciating the
nice folks our jobs allow us to meet.  Perhaps the personnel rule that 5% of
your staff will cause 95% of your problems applies to patrons as well.

I agree with many who have commented on this list that venting some spleen
about the behavior of the not so nice is healthy and can even help us figure
out better ways to deal with them in the future.  However, I have also found it
helpful to approach my library as a patron from time to time.  Whether I'm
enrolled in a class and trying to do research or (as now) teaching and trying
to help my students with their work, it's enlightening to stand on the other
side of the desk.  While generally I receive good service, sometimes that
service falls below my expectations.  If I'm getting frustrated, then so must
the patrons who don't know that we're short two staff people because of an
early fall flu epidemic, the copier is broken, and pay increases are only going
to be in the 3-4% range.  Of course, when I get frustrated, I can do something
about it.  Patrons can only get angry.

Circulation can feel like the "front lines".  It can also be the most fun place
to work in the library because you get to see lots of people, do lots of
different things, and you don't have to be quiet (at least not here).  Most
people who use a library will have some contact with someone at the circulation
desk.  The same can't be said of any other service point.  So those of us who
work circulation should keep in mind that the impression patrons have of us is
the impression they will have of the library.  Yes, we have to be the enforcers
but we can enforce with a sense of humor.


Rosemary Arneson                  arneson@queens.edu
Everett Library, Queens College
Charlotte, NC
704-337-2400
From: BJONES@UNF1VM.BITNET (Bob Jones)
Newsgroups: bit.listserv.circplus
Subject: Re: fac/staff borrowing privileges
Date: 15 Oct 92 20:52:18 GMT
              <CIRCPLUS@IDBSU.BITNET>
Comments: Gated by NETNEWS@AUVM.AMERICAN.EDU

On Thu, 15 Oct 1992 09:28:42 -0400 <EADWML@RITVAX> said:
>
>To those libraries that successfully fine/bill faculty  --  how is this policy
>enforced  (garnished wages?  blocked library account?)?  Was the policy created
>by faculty council or by library administration?  Do you have library
>administration support in all cases?
>

At UNF all library charges are collected by the University Cashier's
Office.  All enforcements originate from that office and include
making it difficult to get one's regular paycheck (must pick it up
at the Cashier's Office rather than having it sent to the Department),
and the final paycheck is withheld pending payment of all University
obligations.  For faculty owing in excess of $250, the Library has
an annual Spring project blocking delinquent faculty library accounts;
this is endorsed and monitored by the VP for Academic Affairs.
Since this project is conducted at contract time, it may play a role
on contract decisions,
however subtle.  Collections through the Cashier's Office are
enforced with the support of the VP for Administrtive Affairs; the
more subtle tactics are supported by the VP for Academic Affairs.
Historically, our University Presidents have all paid library fines
and charges...how's that for precedent!   The fine policy is set
at the Board of Regents (of the State University System of Florida)
level and has been reinforced by annual state audits.  All
borrowers are subject to library fines and charges.

Bob Jones   (904) 646-2552 : SUNCOM 861-2552 : FAX 904-646-2719
Head, Public Services Division, and Library Systems Coordinator
University of North Florida Library              P.O. Box 17605
4567 St. Johns Bluff Road, South         Jacksonville, FL 32216
BITNET: BJONES@UNF1VM  ::   INTERNET: bjones@unf1vm.cis.unf.edu
Comments: Gated by NETNEWS@AUVM.AMERICAN.EDU
Newsgroups: bit.listserv.circplus
Date:         Tue, 6 Oct 1992 23:30:15 EDT
              <CIRCPLUS@IDBSU.BITNET>
From:         Debbie Huberman <DHUBERMA@KENTVM.BITNET>
Subject:      I need help!

I am not a regular subscriber to this list but I have a need to hear
from some experts in the field so I am going to solicit your help.
I am the Network Librarian for a Regional Library System in Ohio.  Many
libraries turn to me for advice about circulation systems.  I would like
to chat with anyone who can give me hints on how to evaluate a good
circ-
ulation system for small to medium sized public and school libraries.
I have tons of literature in my office from many different vendors.
Some of our libraries have already chosen Winnebago, Library Corporation
(Intelligent Catalog), Inlex, Dynix, etc...  The other part of the
problem
is that many of our libraries have been using Bibliofile for eons and
would like to find an alternative cataloging system.  Some circ. systems
come with cataloging systems.  Are any of these worthwile???  Does one
need to spend $5,000 dollars or more to get an adequate system?
Autographics (California) puts out a system called "Slimms" that sells
for
only $2,100 (one time charge).  I would be very interested to speak to
anyone who uses this system.  We have produced a local CD-ROM Union
catalog
with another region in Ohio.  Many of our libraries use this CD-ROM
union
catalog for ILL and also for cataloging.  This catalog could be
interfaced
with the Slimms system easily.  Right now many libraries are stuck with
compatibility problems of trying to find the right cataloging tool that
will interface with the right circulation system.  Help!!!      Please
respond to me directly and not to the list!!             Debbie Huberman
dhuberma@kentvm.kent.edu
Comments: Gated by NETNEWS@AUVM.AMERICAN.EDU
Newsgroups: bit.listserv.circplus
Date:         Tue, 13 Oct 1992 15:39:42 PST
              <CIRCPLUS@IDBSU.BITNET>
From:         ljmaclean@UCDAVIS.BITNET
Subject:      Faculty loans

My, how you all coddle your faculty!!

Here at UC Davis, we have an "Academic Senate Library Committee".  This
committee is charged with helping decide our policies.  We can approach
this committee with problems we have and they decide how to handle them --
at least when it involves their interests.  This is really a help because
if some don't like a particular policy, we can point the finger (just kidding)
at this committee and refer the person (faculty) to them.

Generally, at our main library, they can charge books for one academic
year.  At the end of this year, we send them a letter asking if they need
a list of what they have checked out.  We then send the lists.

They can renew these materials for another academic year only by bringing
the materials in (so that we know they still exist) and having them
verified.

If they do not renew them, they receive a bill for replacement in 30 days with
a $5 non-refundable processing fee.  Each library patron (faculty included)
is personally responsible for his/her materials.  If they have used the
item for instruction and it then gets lost, they can ask their department
to pay for the item via a departmental recharge which must be signed by
the chair of the department.

All library patrons can lose their library privileges if they do not
respond to a recall notice.  Faculty included.  For recall-replacement
bills, there is a $5 fee and $1 day fines.  Faculty included.

Remember!  Their own committee has come up with this policy.  That's the
beauty of it!

At the 2 medical libraries, everyone has the same 4-week loan period
for books, 1 week for bound journals, 3 days for unbound journals.  The
above rules -- except for renewals -- apply.  At the medical libraries,
materials can only be renewed once.

Lucia MacLean
U C Davis
LJMACLEAN@octavo.ucdavis.edu
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X-Envelope-to: CIRCPLUS@IDBSU.IDBSU.EDU
XGW-Version: IMail SMTP Gateway v1.54 1/16/92
XGW-To:   CIRCPLUS@IDBSU.IDBSU.EDU
Newsgroups: bit.listserv.circplus
Date:         Thu, 15 Oct 1992 15:27:00 MDT
              <CIRCPLUS@IDBSU.BITNET>
From:         "Catherine Weller" <WELLER@ADMN1.LAW.UTAH.EDU>
Subject: Re: Loan periods

Here at the University of Utah Law Library we allow a law
professor to keep a book for as long as s/he needs.  For some
this is a couple of hours.  Others have had our books decorating
their shelves for years.  These eternal loans are made with
the understanding that we may retrieve an item for another user.
Of course we return that item to the faculty member when the
other user is finished.

In order to track this unusual loan period, we charge items out
for one year, the due date is always 06/01/??.  When NOTIS prints
the overdue notices, we inventory the faculty offices to make
certain that the books are still there.  Then we send memos listing
the items missing from their offices.  They return the list with
explanations such as "I gave it to so and so" or "It's at home."
Items do tend to travel.  We then update our notice records and
search for the items that are missing or have been claimed to be
returned.  Oh yes, we advance the due date one year.

I'm not entirely clear on the NOTIS techie end of this.  The patron
category "law faculty" is set to a restricted code in the circulation
tables.  This triggers the over-ride date due screen.  We have
programed the F12 key with a macro containing the due date for the
particular year, ie 06/01/93.  The restricted patron code also allows
for any item, regardless of location, to be charged out by a law
professor.

Hope this helps.

Catherine Weller
Circulation Department
Law Library
University of Utah
WELLER@ADMN1.LAW.UTAH.EDU
From: GCOLLINS@UNF1VM.BITNET (Geraldine Collins, UNF Library)
Newsgroups: bit.listserv.circplus
Subject: Quick Canvas on "cirulating videotapes"
Date: 14 Oct 92 23:15:31 GMT
              <CIRCPLUS@IDBSU.BITNET>
Comments: Gated by NETNEWS@AUVM.AMERICAN.EDU
Comments:     Converted from PROFS to RFC822 format by PUMP V2.2
Comments:     Resent-From: "Geraldine Collins, UNF Library" <GCOLLINS@UNF1VM>

From: Geraldine Collins, UNF Library

Reply to "Quick Canvas on Circulating videotapes".
Geraldine Collins   (904) 646-2615   GCOLLINS@UNF1VM
Head,Circulation Services, Interlibrary Loan, Course Reserves
University of North Florida Library, P.O Box 17605
Jacksonville, FL 32216
*** Forwarding note from DKAZLAUS--UNF1VM   10/14/92 15:53 ***
To: GCOLLINS--UNF1VM

From: Diane Kazlauskas
Subject: Quick Canvas on "cirulating videotapes"
At Thomas G. Carpenter Library, media is the province of the Media Resources
Department. The department has LPs, CDs, & audiocassettes; 16mm films, various
formates of videocassettes, and laser discs; mixed media as slide/sound sets,
etc. The videos in VHS format are stripped using a 3M system. We schedule
material just using the desk calendar.

Diane Kazlauskas 904/646-2912 SUNCOM 861-2912  FAX 904/646-2719
Thomas G. Carpenter Library    Head, Media Resources Department
University of North Florida              Jacksonville, FL 32216
BITNET: DKAZLAUS@UNF1VM   INTERNET: dkazlaus@unf1vm.cis.unf.edu
From: MZACHAR@BGSUOPIE.BITNET
Newsgroups: bit.listserv.circplus
Subject: Re: Circulation policies for faculty and staff
Date: 15 Oct 92 01:22:00 GMT
              <CIRCPLUS@IDBSU.BITNET>
Comments: Gated by NETNEWS@AUVM.AMERICAN.EDU
X-Envelope-to: CIRCPLUS@IDBSU.BITNET
X-VMS-To: IN%"CIRCPLUS@IDBSU.BITNET"

I'm new to the list so anyone can help me with any protocols I botch.

Our path was similar to UC Davis.  Our campus-wide library advisory committee
helps shape our policies so that we can honestly say that faculty and graduate
students fully endorsed them.  It is imperative that you also garner the support
    of the top levels of administration so you don't make a policy that will be
sabotaged whenever someone complains.

Our faculty have semester privileges, unlimited renewal and no limit on the numb
   er they can have.  We are nice!  Each semester we send a list of all items

checked-out to the individual.  Summer and Fall terms they can renew by annotate
   annotating their list,(circle the items they want to keep, cross off the item
   s they will return, sign the list and send it back.  Spring semester they mus
   t
physically present the items for renewal.  Very few faculty gripe about this
anymore.  It was rocky for a few years, but we had sufficient support from
library administrators, campus administration, and other faculty to do it.

We bill faculty for replacement and procesing after two overdue notices each
time they fail in their appointed task.

"You've all done very well!"

I don't have a signature, yet.   Mary Beth Zachary, BGSU
MZACHAR@BGSUOPIE (Bitnet)  MZACHAR@bgsu.opie.edu (Internet)
From: mcarlson@UA.D.UMN.EDU (Mary Carlson)
Newsgroups: bit.listserv.circplus
Subject: room for all
Date: 15 Oct 92 13:13:33 GMT
              <CIRCPLUS@IDBSU.BITNET>
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X-Envelope-to: circplus@IDBSU.BITNET
Content-transfer-encoding: 7BIT
X-Mailer: ELM [version 2.3 PL11]

I'm a fat lady, and I'm not singing.  I think all topics should be
encouraged.  I enjoy the compansionship and company this list provides.

Mary Carlson
University of Minnesota, Duluth
Duluth, Mn
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Newsgroups: bit.listserv.circplus
Date:         Wed, 14 Oct 1992 11:22:31 CDT
              <CIRCPLUS@IDBSU.BITNET>
From:         ted ficklen <SWGFICK@UMSLVMA.BITNET>
Subject: Re: software for scheduling staff
              14 Oct 1992 09:47:41 -0600 from <mlmeh@SELWAY.UMT. EDU>

We looked around several years ago for a scheduling program and never found
one that met our needs.  We did try WORKING HOURS from Power-Up Software
as well as several other programs listed in their catalog. Worthless really,
turned out to be of use only to print copies once you've already worked out
a schedule, it wouldnt create a whole schedule for you, based on given
parameters. We had alot of trouble getting our money back too, as I recall,
my supervisor charged it on her own credit card and it took her months
and many phone calls to get her money back. Avoid Power-Up.

Ted Ficklen
University of Missouri-St Louis, Health Sciences Library
From: NEW@LIBRARY.UTA.EDU (Tony New)
Newsgroups: bit.listserv.circplus
Subject: Re: software for scheduling staff
Date: 14 Oct 92 21:25:23 GMT
              <CIRCPLUS@IDBSU.BITNET>
Comments: Gated by NETNEWS@AUVM.AMERICAN.EDU
Priority:     normal
X-mailer:     Pegasus Mail v2.3 (R4).

> I am also interested in software for scheduling staff.  I supervise 25
> student workers, and schedule them once each quarter, and once each
> finals week.  It would make my job soooo much easier to do this on the
> computer.  I have tried various software packages and as of yet have not
> found one that will work.  I considered looking into equipment booking
> software, thinking that might work.  Please let me know if anyone has
> software that can do scheduling.
>

Mary,

Do you have Wordperfect?  If so, it is possible to set up a table with
a column for each day of the week and as many rows as you need. Each
row representing 15 min, 30 min or hour intervals.  Use the "join"
and "shading" options in the table to graphically display the shifts.
If you only do this twice a semester then this would be a good
solution.

Hope this helps.





 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
| Tony New                                   ===            __       |
| Central Reserves, Circulation                |=========== |  )     |
| Univ. of Texas at Arlington Library         //            \\       |
| Box 19497                                \   /            \   /    |
| Arlington, TX 76019-0497                -  +  -     o~   -  +  -   |
| NEW@LIBRARY.UTA.EDU                      /   \     ~      /   \    |
| Voice: 817-273-3395                                                |
| Fax    817-273-3392                       "That Cycling Fanatic"   |
 ====================================================================
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Newsgroups: bit.listserv.circplus
Date:         Wed, 7 Oct 1992 09:29:43 HST
              <CIRCPLUS@IDBSU.BITNET>
From:         Paula Mochida <PAULA@UHUNIX.BITNET>
Subject:      Re: Late night waxing philosophical....

Thanks for the cc on the comments from "Rusty" on life in Circ in comparison
to Ref.  Well taken.   HL Circ is not under Public Services, but I am very
pleased that you participate as a public services librarian, because that is
the business of us all.  I was Head of SL Circ for one year when they used to
have a librarian in charge.  It was a great experience and accounts for my
respect and appreciation of circulation staff.  Paula
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