Date-warning: Date header was inserted by asu.edu
X-Envelope-to: CUMREC-L@NDSUVM1.BITNET
Content-transfer-encoding: 7BIT
Newsgroups: bit.listserv.cumrec-l
Date:         Wed, 23 Dec 1992 13:52:01 -0700
Comments:     Resent-From: "Mary M. Neary" <ISTMMN@ASUACAD.BITNET>
Comments:     Originally-From: ISTMMN@ASUACAD.BITNET
From:         "Mary M. Neary" <ISTMMN@ASUACAD.BITNET>
Subject:      Enrollment Verification

I am forwarding to the CUMREC-L this note I posted to the SPEEDE-L for your
comments also. For those of subscribing to both lists, please excuse the
double posting.

   Mary M. Neary, Associate Registrar
   Arizona State University, (602) 965-7302
   BITNET:   ISTMMN@ASUACAD
   INTERNET: ISTMMN@ASUVM.INRE.ASU.EDU
*** Forwarding note from ISTMMN  --ASUACAD  12/23/92 13:43 ***
To: SPEEDE-L--VTVM1

From: Mary M. Neary
Subject: Enrollment Verification

Subject:

As we try to transition from paper offices to more electronically-based
office, I thought I would share these statistics from the December 1, 1992
FYI/IM Newsletter from the Association for Information And Image Management
which were most interesting:

"What About the "Paperless" Office?

1,680,000,000 pieces of paper were processed by United States businesses in
1986. Since that time, the number of papers processed has increased by 100%,
to 3,360,000,000,000. That's 3,360 billion!
***************************************

750 million pages spew out of computer printers every day in America.

****************************************

958,000,000 photocopies are made daily. Of these, 356,000,000 are unnecessary.

(Source: Xerox)

****************************************

To help lower these numbers a little bit (:-)), the SPEEDE Committee is
looking at a new transaction set 190 for Student Enrollment Verification. This
transaction set was introduced by the banking industry to ANSI X12 to be
"...used by guarantee agencies ("guarantors"), lending institutions
("lenders"), educational institutions ("schools"), secondary markets, and
others to request and receive information required to verify a student's
enrollment status." Although developed by the banking industry, the Committee
is reviewing the transaction set to see if it could also be of use to
registrars in the other kinds of enrollment verifications that are done for
insurance companies, employers, scholarship agencies, etc.

A copy of the current Transaction Set 190 was included in the December 11,
1992 SPEEDE/ExPRESS newsletter. Some of the data items included in this
transaction set are:

Transaction Reference Number

Transaction Date and Time

School Enrollment Information (Fulltime, Halftime, Less that halftime)

Date/Time Period

Major Course of Study

Academic Grade Point Average

School Code, Address

Student Name and ID

Student Demographics (Gender, Marital Status, Race/Ethnicity, Citizenship and
Country Code)

Address Information


In comparing these data elements with the data elements we defined at ASU for
our new on-line enrollment verification system, I find that we have requests
for the following types of information that appear to not be covered by the
Transaction Set 190:

 - we get a large number of requests to verify enrollment for multiple
semesters, i.e., either people want the current and the most previous semester
or all semesters of attendance. In TS 190 it appears that the School
Enrollment Information has a Maximum Use of 1, whereas we may want it to be a
loop for multiple occurrences.

- we would also want to be able to report cumulative hours earned

- we would also want to report anticipated graduation date

- we would like to be more specific in reporting the student's college,
degree, and major. Currently, Data Element 1266 Major Course of Study includes
only values for very generic areas of study, specifically, Agriculture,
Architecture, Art, Biological Sciences, Business, etc.

- we would also need to respond to an electronic enrollment verification that
we either have no record on the student requested, or, we need more
information to correctly identify the student.

As a subcommittee of two (Bill Ruiz at the University of Maryland and myself)
we would like to get input from others involved with enrollment verification
on the suitability of the Transaction Set 190 for EV purposes as well as ideas
of what other data elements may be needed that are not included in the
transaction set, or not a part of my list. I would like any input by January
20th. The SPEEDE Committee will be meeting in Dallas January 31 - February 3
and this will be one of the topics of discussion.

If any of you are not on the SPEEDE Newsletter mailing list and would like to
receive a copy of the Enrollment Verification Transaction set, please send me
at e-mail (at ISTMMN@ASUACAD.BITNET) with your postal address and I will mail
you a copy. Thanks for your input.

   Mary M. Neary, Associate Registrar
   Arizona State University, (602) 965-7302
   BITNET:   ISTMMN@ASUACAD
   INTERNET: ISTMMN@ASUVM.INRE.ASU.EDU