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Newsgroups: bit.listserv.govdoc-l
Date:         Fri, 21 Aug 1992 11:50:56 EDT
From:         ES02@SWTEXAS.BITNET
Subject:      Results of OCLC/MARCIVE survey, pt.1

----------------------------Original message----------------------------
This is part 1 the results of a survey sent to various libraries by
Southwest Texas State University in spring/summer l992. Part 2 will be
sent to the list shortly, and discusses govt doc tapeloading processing
and staffing at the various libraries that reponded. Please note that
all the views expressed do not represent SWTSU, and that these are
the composite results. They should not be considered as facts upon which
to base a decision of choice between the two agencies, as each
responding library had it's own unique experience which may be differnt
from everyone else's. The responses are not meant to substitute for
your own research and experience. They are informational only, and
reflect the experiences of the l2 libraries that responded. All that you
see here are the complete responses. I have not listed libraries. If you
need more information, please feel free to e-mail via bitnet, call or
write. However, if you wish more information on individual library
responses, I will need to ask their permission to do so.
Bitnet: ES02@SWTEXAS  Phone: 5l2-245-3005 Address: Elaine Sanchez,
Cataloging Dept., Albert B. Alkek Library, Southwest Texas State
University, San Marcos, TX 78666-4604.

        ORIGINAL SURVEY TO OCLC AND MARCIVE LIBRARIES: RESULTS
Surveys were sent to MARCIVE and OCLC GOVDOC sites through GOVDOC-L and
AUTOCAT, and to specific sites lsited as references by MARCIVE, and OCLC
GOVDOC as noted by AMIGOS. Seven MARCIVE sites  and five OCLC GOVDOC
sites responded to the survey.
        A. POSITIVES AND NEGATIVES OF SERVICES
                l. MARCIVE
                Positives are: more access and more ciruculation;
                sites reported tripled circulation, 90% increase
                circulation, 204% increase in circulation, doubled
                circulation, doubled usage of documents; MARCIVE
                listens to customers, has correct database and good
                service - no negatives; good quality, clean
                records; only tapeload problems are with local system.
                Negatives are: same increase in circulation causes
                problems; records for items not received; profiling
                problems; duplicate records; patrons can't understand
                SuDoc numbers; records can be in database without item
                records attached; some typos in GPO records; ephemeral
                materials can cause problem - adjust profile to take care
                of these.
                2. OCLC GOVDOC
                Positives are: costs much less for current cataloging;
                provides analytics for series that are checked in
                online; much more use of documents, l57% increase in
                circulation, 28% increase in public attendance, 23%
                increase in house use; cataloging not done by GPO
                according to local standards; virtually no tapeloading
                problems.
                Negatives are: circulation has increased, and there
                is increased barcoding; authority work is a cataloging
                problem, as there are typos in records; some items
                not barcoded, and patrons wonder when the item will
                come in; ephemeral materials not always represented
                by full cataloging.
        B. PUBLIC SERVICE EASE OF USE
                l. MARCIVE
                Records are same as other records in online system,
                so no additional assistanc is required; people need
                to be directed to govt. doc. departments more often;
                suggested to get  CD ROM short records until full
                level records come on tape.
                2. OCLC GOVDOC
                Records are same as other online records, so no
                additional assistance is required; subject searches
                are recommended; SuDoc numbers are confusing to public.
        C. RECEIPT OF TAPES
                l. MARCIVE
                Tapes are consistently received monthly; time between
                receipt of item and cataloging record  on tape varies
                from 3 months to 2 years, as it depends on when GPO
                catalogs the title - one library had a two month average,
                anothe a three month average; tapes don't correspond
                to shipment of titles, so much repeated searching in
                online catalog as to be done to barcode the item later.
                2. OCLC GOVDOC
                Tapes are received monthly - one library had erratic
                shipments, another had consistent shipments; time between
                receipt of item and cataloging record on tape
                varies from 3 to 6 months, but depends on GPO cataloging,
                as in MARCIVE service; tapes don't correspond to shipment
                of titles.
        D. BARCODING AND CIRCULATION
                These topics are not service specific. Answers are not
                categorized into MARCIVE or OCLC GOVDOC areas. Most
                libraries barcoded their government documents and
                circulated them. Many used on the fly for older
                documents and for documents that had not yet circulated,
                nor received a barcode. In one library, these were
                flagged to return for item record creation. Many
                libraries created short records for materials, with
                item records, and overlaid with complete cataloging
                when the tapeload of records came in. Another library
                relied on a computer printout for newly added records,
                to create iem records. Two sites didn't circurculate
                documents. One site circulated only non-serial documents.
                Manual circulation was used in case of problems.
        E. AUTHORITY CONTROL
                l. MARCIVE
                Four libraries said that Cataloging, or Tech Services did
                this. One library only created authorities for personal
                names, another used Global changes for authority work; one
                site used the MARCIVE authority printout of headings to
                check authority work.
                2. OCLC GOVDOC
                One library purchased authority work from MARCIVE for
                their retrospective tapes, as they obtained these tapes
                through MARCIVE, but received on-going bib tapes from
                OCLC GOVDOC; 2 libraries had Tech Services staff performing
                authority work; one site did not have tapes processed
                for authority work.
        F.  DUPLICATE MONOGRAPHIC SETS/INDIVIDUAL TITLE; DUPLICATE
              SERIAL/MONOGRAPHIC RECORDS
                l. MARCIVE
                Cleaned up case by case basis, as encountered by Reference,
                other staff one site said it was no problem; another
                matched the OCLC numbers, chose the correct record, deleted
                the non-desired record; another site said MARCIVE
                cleans up duplicates, and authority control helps the
                situation.
                2. OCLC GOVDOC
                Tech Services staff report changes, and Govt. Doc. staff
                deletes the indicated records; another site doesn't receive
                serial records, so there are no duplicate
                serial/monographic records; another site said their
                local system matches OCLC numbers, and overlays the
                duplicates - there was a problem that duplicates were
                on the same monthly tape, but OCLC was supposed to
                have fixed this; another site wants both serial and
                monographic records, as they check in serials in their
                Innovacq system.
        G. SELECTION, DELETION, ADDITION PROCESSES
                l. MARCIVE
                One update per year in summer for two sites; estimates
                of $60.00 for a small group of updates, based on $l0.00
                each time a profile is changed for a survey
                or an update; also, a 50 cent charge per change; minimal
                fee; the way to update is to send a letter to Marcive
                - there is a 3 month lag for the change to take effect.
                2. OCLC GOVDOC
                There is a $40.00 fee for each transaction - just send
                OCLC a letter requesting profile change; one site does
                this two times per year.
        H. MARCIVE ADDING HOLDINGS TO OCLC
                This is a required charge for OCLC GOVDOC service. MARCIVE
                will create a tape to do send to OCLC for this purpose.
                Five libraries responded that they do not use this service,
                and do not add their symbol to the OCLC record.
Comments: Gated by NETNEWS@AUVM.AMERICAN.EDU