HDTenEightyP/NetNews huggingface dataset:
From: ORTIZ@HULAW1.BITNET
Newsgroups: bit.listserv.circplus
Subject: Re: Mutilation
Date: 16 Nov 92 23:38:00 GMT
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In Massachusetts, there is a law which "imposes severe criminal penalties on ind
   individuals who steal, mutilate, alter, destroy, or fail to return books or
other library materials and property (see Massachusetts General Laws ch. 266,
sects. 99, 99a, and 100)".

We have a sheet which was distributed by the Harvard University Library to all
the Harvard libraries which states the passage cited above and explains the
law and penalties.  In addition, the sheet states the following:

     "In addition to these penalties, violations by Harvard employees or
students may result in the University's taking serious disciplinary action
against offenders, up to and including termination of employment or expulsion."

My suggestion:  find out if such a law exists in your state, cite it, write
an explanation in plain English and add a similar passage about the College's
actions.

If anybody is interested in the full text of the sheet, please send me a
message with your e-mail address at my address below.

Raquel Ortiz
Evening & Weekend Circulation Supervisor
Harvard Law School Library
Internet: ortiz@hulaw1.harvard.edu
Bitnet: ortiz@hulaw1.bitnet
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Date:         Sun, 22 Nov 1992 19:03:00 EST
              <CIRCPLUS@IDBSU.BITNET>
From:         GEFFNER@SJC.BITNET
Subject:      misc: mending, holds, surveys, etc.

Holds: we have a low annual circulation (under 20,000) so I'll hold books
for a few days for patrons without cards.  Of course, we'll look up a
faculty member's record.  I know how to charge out items on patrons'
social security number, but no one else does.

Mending: I used to do it as a general asst., but after I was "promoted" to
circulation, no one else really wanted to learn; plus we had additional
bindery monies and a desire to have the crummy looking taped up books fixed
in a more attractive fashion.  So, our rare books were sold off, and our
non-rare broken down items were sent to be bound.  Thus, all items needing
mending are send to our serials librarian who determines whether they should
be bound (otherwise, he'll glue or tape or staple).  The one problem is that
no one charges the item out to mending...but most of these aren't that popular
anyhow.

Surveys:  often they are a waste of time but administrators sometimes ask for
a rationale for new, stricter policy.  Actually, I can't recall any of ours
being interested enough to ask, but I guess we're a little jumpy.  They might
overreact when a patron complains.  (We had an alum. who wanted to borrow
more than her two allowed books because she was a writer.  She wrote a note
to the president basic calling us fascists for not being willing to bend the
rules in an important instance.  Of course the alum. next to her was a writer
too and she gratefully borrowed two items.  I suppose our alums. who are
nurses and social workers aren't as important as an alum. who writes!  I bet
she was writing something religious too. At any rate, the director had to
explain our policy to the president. So, I can see why she's a bit apt to
see what others are doing.  Me, I'm an Inquisition-Era Catholic--any complaints
and they get to meet the IRON MAIDEN up close and personal.)

I don't think eliinating fines is a bad idea, but because libraries suck up
such money, they do need to earn some service fees.  Frankly, people would
rather pay 10 cents a day than 2.00 after notice 1, 4.00 after notice 2, etc.
I know, I tried in my younger experimental stage.  I confess, I confess. Do
I have your absolution?

Actually, I kind of like to tinker with circ. policies every couple of years or
I get bored.  I think I'll up the reserve fines next summer; just wait till they
return in the fall.  But I won't do a survey about it.  Maybe I'll be really
strict about photocopies on reserve too. Yeah, that's the ticket.

Ann Williams, St. Joseph College
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Date:         Thu, 19 Nov 1992 15:43:29 -0800
              <CIRCPLUS@IDBSU.BITNET>
From:         Luisa Orlando <orlando@SCILIBX.UCSC.EDU>
Subject:      courtesy hold shelf

From: Luisa Orlando, LAII McHenry Circ. UC Santa Cruz

Hello, I'm curious if any of you have "courtesy hold shelves" in your library.
How does yours work? What will you accept?

Our courtesy hold shelf is at the circ desk.  We only hold books for patrons
who got to the desk to late to checkout books or have forgotten their card.
We only hold books for 24 hrs. We don't have much room on the shelves to hold
them longer; we also don't want the books out of circulation for to long.

Do you issue temporary cards to students who have forgotten theirs?

We issue temporary cards to students if their card has been lost or forgotten.
They can only get one once a quarter and it is only good for 24 hrs.  The temp.
card is primarily for checking items out from reserve.

What are your rules for issuing temp cards?

Luisa Orlando
orlando@scilibx.ucsc.edu
From: joanne_leary@QMRELAY.MAIL.CORNELL.EDU (Joanne Leary)
Newsgroups: bit.listserv.circplus
Subject: Re: Gov. Docs. on Reserve
Date: 16 Nov 92 07:55:20 GMT
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        Reply to:   RE>Gov. Docs. on Reserve
Of course you must require some kind of identification if the piece physically
leaves your hands.  Your assignment, as stated by the government, is to make
the material readily accessible to anyone.  If you can't hold onto the material
because you can't get it back, then you obviously cannot make it accessible,
and you've failed your prime directive.

Some might dispute the requirement for an ID.  What if Joe Slobotnik comes in
and has left his ID at home?  Can you deny him access on that basis?  You bet.
Your only alternative is to require that the borrower take off his or her left
shoe and leave it at the circ desk.  That will insure the document's return as
surely as an ID; but how many libraries are willing to take shoes rather than
IDs?  How many patrons would be willing to make the swap?  What about the
health issues involved with keeping shoes behind the reserve desk?  Even the
government might see the difficulty in such an arrangement...

Joanne Leary
Cornell Engineering Library
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Date:         Fri, 20 Nov 1992 21:52:53 -0500
              <CIRCPLUS@IDBSU.BITNET>
From:         Sarah Jones <JONESS@GANDLF.UINDY.EDU>
Subject:      RE: Mending of library materials

We have a small staff (4 professional librarians, 6 full time
support staff).  Prior to about 2 years ago, the woman who
was the cataloging assistant did the mending.  After her
retirement, the circulation supervisor with whom I share the
responsibilities of running the circ desk picked up the
task.  The library's assistant director looks at books which
need repair (to make sure it's one to keep or to withdraw)
and then forwards the book on to Susan who either repairs it
or sends it to the bindery we use.

It's very difficult.  Somehow we manage to keep up as much as
possible, but you all *know* how much a circ supervisor does,
so to add book repairs to that.....


--Sarah


==================================================================
  Sarah Jones                         University of Indianapolis
  Circulation Supervisor              Krannert Memorial Library
                                      1400 E. Hanna Ave.
  joness@gandlf.uindy.edu             Indianapolis, IN  46227
  fax: (317) 788-3275                 phone: (317) 788-3268

(but not for long..... 11-21-92 is my last day of work before
 heading south to Texas (the SO has a new job).  Wish me luck on my
 upcoming job search!)
==================================================================
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Date:         Thu, 19 Nov 1992 13:46:57 CST
              <CIRCPLUS@IDBSU.BITNET>
From:         Tony New <NEW@LIBRARY.UTA.EDU>
Subject:      Re: Disassembling reserve materials

Hello Donovan & fellow "netters",

> In the past, we have allowed students to take the staples out of
> xeroxed items to facilitate this copying.

There is no pratical way to prevent students from doing this so we
don't even attempt to do so.

>    The problem, as most of you have probably guessed already, is
> that we
> are getting some materials back with pages in the wrong order (or      n
> missing altogether).  It has not been a major problem--yet.  We have
> thought about not allowing this practice, but my supervisor is worried
> about enforcement.
>
>    How do other libraries handle this?

On a case by case basis.  This situation is a rare occurance, easily
handled by xeorxing the missing pages from "copy two's" or by
contacting the prof or their GTA for replacement pages.

Hope this helps.
From: NEW@LIBRARY.UTA.EDU (Tony New)
Newsgroups: bit.listserv.circplus
Subject: Re: Gov. Docs. on Reserve
Date: 16 Nov 92 20:55:17 GMT
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Hello Chris,

>         If you allow Gov. Docs. to be placed on reserve how do you
> handle check out of them?

If the patron is Faculty, Staff, Student or a Secondary Borrower such
as "Town borrower", "Friend of the Library", "Alumni" etc then there
is no problem.  These patrons either have a library card or can
get one and we can check out the item just like any other Reserve
Material on the computer.  We use the NOTIS Circulation and OPAC
program.  The problem, of course, arises when a member of the
"general public" wishes to use some item that is on Reserve.

> we have required a picture i.d. for check out

We too require a picture ID.  As long as the patron has SOME form of
picture ID, whether it be a driver's license, passport, ID from
another school, state ID card etc then we check out the item
manually.  We have a clip board with a chart set up so that all the
info can be quickly jotted down.  We check out the items for two
hours, library use only.  FYI: We keep the reproduciable income tax
forms here in Reserve.  And the system works fine even during peak
periods.  IF they do not have ANY ID AT ALL then they may read the
item at the counter.  So no one is denied access to Govt. Docs. on
Reserve.

> provide "free access to the resources of the documents collection
> by the general public" which is defined to mean "that any
> member of the general public can physically handle and use a
> government document at the library without impediments."

Since we are a state funded university, we apply this statement not
only to Government Docs but to ALL material placed on Reserve by the
library for reasons of security or because the item is in high demand.
(as opposed to the items placed on Reserve by the professor for a
specific class)  Any such item we refer to as "Permanent Reserve" and
such items may be checked out manually for two hours library use only.
From: LKLARENB@UALTAVM.BITNET (Loretta Klarenbach I.T.S.,)
Newsgroups: bit.listserv.circplus
Subject: barcoding
Date: 18 Nov 92 21:26:13 GMT
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From: Loretta Klarenbach               I.T.S.,
                                       Rm. 440, Cameron Library
                                       University of Alberta
Sorry for the slow response. At u of Alberta we bar coded approx.2 million
monographs within a 2 year period using some library , some hired project
staff (never more than 8 people). I was the project coordinator.

Labels were printed on INTERMEC in call number order within library
location. Smart labels with call no., author, title, location, bar code
Each pair of labelers was given a roll of labels (pairs were spaced a
couple of ranges from each other to avoid bottlenecks).  Labelers were
paired with one person reading the call no. as printed on the label while
the other located the item on the shelf.  If the item was found the label
was attached (peel off), if not label set aside.  Any label which did NOT
match the item exactly was set aside(book and label) and problem slip
checked off.  Any item for which there was no label was set aside and
problem slip checked off.

At the end of the day all problems were given to me for solving. All
left-over labels were checked to the Items-on-loan file (if found, the
dat due was written on the back of the label, and the label given to circ
for attaching at return/renewal).  All problem books were given to me for
solving.  This involved getting new spine labels, adding "Missing" copies
back in database, correcting errors (eg. bound withs) Problems not easily
solved were given to cataloguers.  All remaining labels were set aside and
searched in the stacks, out-file etc. at the end of the week.  Eventually
after 2 years of searching, items not found were noted as missing in the
database.
This process worked well for us, although not without some headaches.
Good luck.

                                       Loretta(403)492-5282
___________________________________lklarenb@vm.ucs.ualberta.ca
From: SHONTZ%ATHENA.DECNET@UTHSCSA1.BITNET
Newsgroups: bit.listserv.circplus
Subject: Re: Gov. Docs. on Reserve
Date: 16 Nov 92 22:14:04 GMT
              <CIRCPLUS@IDBSU.BITNET>
Organization: The University of Texas Health Science Center at San Antonio
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We have allowed non-registered borrowers to use reserve items by holding a pictu
   re ID.  We have created special guest records for such patrons.  We hold the
picture ID while they use the item.  The dispute seems to turn on the interpre-
tation of "impediment".  A picture ID could be a problem for someone who is home
   less or does not have a drivers' license.  However, I would go with what the
GPO says.  You might call and see if you can get Mr. Clark again.

David Shontz
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Date:         Mon, 23 Nov 1992 15:56:02 CST
              <CIRCPLUS@IDBSU.BITNET>
From:         "Pat Wilcoxen" <circ@MIDWAY.UCHICAGO.EDU>
Subject:      Re: Designing a new Circ Desk

Marian, Have you seen the article by Pat Weaver-Meyers and Kenneth Pearson
entitled "Workflow arrangements and their effect on discharge accuracy" in
College and Research Library News for April 1986?

Bitnet:                 uclcirc@uchimvs1
Internet:       circ@midway.uchicago.edu
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Date:         Fri, 20 Nov 1992 15:47:29 PST
              <CIRCPLUS@IDBSU.BITNET>
From:         ljmaclean@UCDAVIS.BITNET
Subject:      Emergency questions

Hi Kendall-

1.  By "courtesy" borrowers, do you mean people that are not affiliated with
your university?  If so, then our borrowers must join the Library Associates
(a fund-raising group) and pay either $40 or $60 (depending on choice of
campus libraries) a year, including a library card.

2.  Hourly fines for Res. are $2; maximum fines are $40 per item

3.  No overdue fines for any regularly circulating material, including
unbound journals.

4.  Recalled items not returned by the specified date (one week past the
recalled date) are replacement-recall billed. This includes a $5 non-
refundable processing fee and $1 per day fines.

5.  One.

6.  Immediately.

Lucia MacLean
U C Davis
LJMACLEAN@ucdavis.edu
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Date:         Fri, 20 Nov 1992 08:11:54 EST
              <CIRCPLUS@IDBSU.BITNET>
From:         Judy <SZ5@NIHCU.BITNET>
Subject:      Thanks

I just wanted to say thank you to all of you who responded to my
query about converting from one circ system to another.  I've
passed all replies along to the circulation team, and hope that they
will find them as helpful as I did.

Judy Schneider
US GAO Library                    "So Many Books ...
sz5@nihcu.bitnet                      So Little Time"
sz5@cu.nih.gov (Internet)
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Date:         Fri, 20 Nov 1992 17:34:07 EST
              <CIRCPLUS@IDBSU.BITNET>
From:         Susan Currie <SC6@CORNELLC.BITNET>

Unsubcribe Circplus Susan Currie
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Date:         Fri, 20 Nov 1992 09:14:01 -0500
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From:         "Emily Batista" <batista@A1.RELAY.UPENN.EDU>
Subject:      Re:courtesy hold shelves

We also hold books for a maximum of 1 day, and only for patrons who cannot
charge books out because they are 1) too late 2) delinquent or 3) without
their ID.  We don't issue temporary cards for lost ID's.

Emily Batista, University of Pennsylvania
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Date:         Mon, 23 Nov 1992 08:35:00 EST
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From:         "DIVENS, W.C." <N93774@PITTVMS.BITNET>
Subject:      Re: misc: mending, holds, surveys, etc.

>Me, I'm an Inquisition-Era Catholic--any complaints
>and they get to meet the IRON MAIDEN up close and personal.)

Good LORD!  That makes you at LEAST 500 years old!  IRON MAIDEN indeed!

>I know, I tried in my younger experimental stage.  I confess, I confess. Do
>I have your absolution?

Hey...so long as you don't inhale, you can have more than absolution...you
can get elected president.

>Ann Williams, St. Joseph College

Rustbelt Bill
From: LIBRRB@ACVAX.BITNET
Newsgroups: bit.listserv.circplus
Subject: Mutilation
Date: 16 Nov 92 21:07:51 GMT
              <CIRCPLUS@IDBSU.BITNET>
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Mutilation of books and periodicals seems to have reached a new high in our
library.  I know this is an old problem, but does anyone have any new (legal)
solutions? We try to limit the number of signs we have around the library,
thinking that when there are too many nobody reads them, but we are on the
verge of putting up some threatening signs regarding destruction of library
materials.  Any ideas on the most effective wording?  Thanks for any helpful
suggestions!
Roxann Bustos
Assistant Head of Public Services
Reese Library, Augusta College
Augusta, Georgia 30904-220
LIBRRB@ACVAX.AC.EDU
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Date:         Thu, 19 Nov 1992 21:16:45 -0700
              <CIRCPLUS@IDBSU.BITNET>
From:         Eileen O'Hara <ELOHARA@BROCK1P.BITNET>
Subject:      Rules of Conduct signs

I am posting this for a colleague who does not have access to BITNET.

Her library is developing a "Rules of Conduct" sign to post at the
entrance to their library.  The library is located in the heart of a
medium-sized city.

Would you be kind enough to send me examples of Rules of Conduct
signs (wording) that you post in your library.  I believe she is
interested only in the wording that would be posted at the door -- not
in a brochure.

Thanks in advance for your help.

Eileen O'Hara
Drake Memorial Library
SUNY Brockport
Brockport, NY 14420
<ELOHARA@BROCK1P>
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Date:         Tue, 17 Nov 1992 11:27:52 LCL
              <CIRCPLUS@IDBSU.BITNET>
From:         MBIDDLE@EAGLE.WESLEYAN.EDU
Subject:      Re: Mutilation

I would be so very grateful if you would send me the full text of your
 "mutalation
sheet"
Thanks in advance.
MBIDDLE@eagle.wesleyan.edu
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Date:         Fri, 20 Nov 1992 13:21:00 EDT
              <CIRCPLUS@IDBSU.BITNET>
From:         Casey Bickle <BICKLE@SNYGENVA.BITNET>
Subject:      Mending of library materials

We are presently adjusting to several librarian retirements in our library
and many jobs are shifting in the process.

One of the jobs that has been shifted to a staff member in my department
is the mending of books.  I should mention that no one librarian will take
full responsibility of this job.  My staff member has had no previous
experience with the mending of materials and tends to be a little slower
at certain circulation tasks.  The mending was previously done by our
Head of Cataloging Librarian.

We now find ourselves overburden with the mending and I just don't feel
that it is being given the attention it needs.  There are complaints from
other departments about the backlog and also about the way in which my
staff member is doing the mending.  So... I'm coming to you all - what is
your policy on the mending?  what department is responsible for the mending?

I would appreciate any information you can give me on this.  Thank you!!!

Casey Bickle
Circulation Manager
SUNY Geneseo
(BICKLE@GENVA)
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Date:         Fri, 20 Nov 1992 08:30:07 CST
              <CIRCPLUS@IDBSU.BITNET>
From:         Anita Laura Zamora <1LIALZ@UTSAVM1.BITNET>
Subject:      Re: emergency questionnaire
              19 Nov 1992 15:32:04 CST from
              <KSIMMONS%UKANVM.bitnet@CUNYVM.CUNY.EDU>

1. We charge FOL (Friends of the Library) 25 dollars a year September 1 to
   August 31 of the following year.  We also have FOL cards for groups 50
   dollars for up to three cards.

2. Our Reserve fines :   2-hour material: 20 min. 1.00, .05 for every addi-
   tional min.  Max accumulation 7.50 per item ( grace period of 19 min.)
    2 week material: is 1.00 a day with Max. accumulation of 7.50 per item.

3. Our periodicals don't circulate.

4. .25 per day with 3 day grace period. Max accumulation 7.50 per item.

5. I am not sure how many are sent out.

6. We only send out recalls on books which are checked out for the semester
   because of the system we are using (NOTIS) it will give a new due date of
   seven days from the recall date and the normal checkout period is 2 weeks
   for undergrads we decided that placing a hold would be a better choice to
   ensure that it would arrive in the shortest possible time.

                     Anita Laura Zamora
                     University of Texas at San Antonio
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Date:         Mon, 23 Nov 1992 11:07:23 EST
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From:         Sheryl Owens <sowens@MAGNUS.ACS.OHIO-STATE.EDU>
Subject:      Re: emergency questionnaire
              "kendall" at Nov 19, 92 3:32 pm

Hi Kendall!
This is Sheryl from THE Ohio state university:*)
1.  If they qualify as an OSU affiliate ( we have a list) there is no charge.
If theyare not affiliated, they can only get a C-card via Friends of the
Library (FOL) membership and only upon request after receiving the FOL card in
the mail.  FOL membership is $35.00.
2. 1st hr = $2.00.  Any part of subsequent hours = $1.00 up to $25.00 max.
3.  we have none.
4-6.  Our computer automatically sends a recall notice as soon as a save has
been placed on an item.  Patron has 10 days to return item.  After 10 days a
fine of $1.00/day up to $25.00 is generated.

Hope this helps!
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