Newsgroups: bit.listserv.notis-l
Date:         Wed, 19 Aug 1992 11:03:00 EDT
From:         Dina.Giambi@MVS.UDEL.EDU
Subject:      Minutes of the BNA/NOTIS SIG - San Francisco, June 1992
Comments: To: notisacq@cuvmb.cc.columbia.edu, notis-l@vm.tcs.tulane.edu

       Minutes of the BNA/NOTIS Special Interest Group Meeting

               Tuesday, June 30, 1992, 11:30a.m.-12:30p.m.
                             San Francisco

     The meeting was called to order by Dina Giambi, SIG Chair who introduced
Ann Greenseth, NOTIS Account Representative, Conversion Services and Dan
Miller, BNA Senior Account Manager, Technical Services.

     A discussion of the purpose and scope of the group was the first item on
the agenda. It had been previously suggested that it might be appropriate to
broaden the scope by including other vendors. The consensus was that the group
should continue to be focused on BNA.

     Scheduling of the meeting was also discussed.  Since attendance at
meetings tends to vary from year to year, a broader audience could be
accommodated by meeting at ALA annual, ALA mid-Winter, and NUGM.  It was
suggested that it not be scheduled opposite the Acquisitions SIG or the OPAC
SIG. A permanent slot should be found for the two ALA related meetings so that
people can plan around it in the future.  The Tuesday 11:30a.m. - 12:30a.m.
time slot was agreeable.  The NUGM meeting this year is session #71 on Friday,
October 9 from 5:30-6:30p.m.

    Dan Miller presented an update on the Table of Contents(TOC) 505 project.
With Phase I in May 1992, BNA began scanning table of contents and capturing
circa 90% of the approval titles. About 4,000 titles have been scanned to date
with a goal of 30,000 titles by the end of the year.  The data goes into the
505 field, but it goes beyond the MARC format with the addition of subfields
to provide more detail.  BNA is working with MARBI on standardizing the 505
sub-fields.  The table of contents will be available on NTO via dial-in and
through the Internet.

     Phase II will also capture information from the dust jacket, preface, and
summary and will be placed in the 520 field. It will also enrich the existing
MARC records of clients by adding 505 and 520 field contents.

     In Phase III, keyword will be available in NTO.

     Authority Express Service will be available for those doing conversion
projects and who want more immediate authority work.

     Question - What are the copyright implications on enriched records
vis-a-vis BNA/Library/OCLC?  Not yet resolved.

     Question - Will NOTIS index the 505 and 520 fields to allow normal
author, title, and subject searching?  Unsure at this time.

     Question - Will TOC and summary be retrospective? Some interest.

     Question - Will field length restrictions in NOTIS present problems for
505 information? Further investigation needed.

     Ann Greenseth stated that the Authority Notification Service will be
available in the fourth quarter. Specific programs will check on the status of
authority, reconcile the input authority against an existing authority record,
and detect duplicate authority records.  Subfield w in 5xx will suppress if
not used and takes away the suppression if used. There is no pricing as yet
and any library interested in testing the service should contact Ann.

     Question - Any plans to retain local fields? At this time probably not.

     Question - Is there a way to allow local sites to work with bibliographic
records while BNA does authority work?  BNA is working on ways to index
changes that may occur so that information can be updated.

     Question - Currently double-keying is done on NTO and NOTIS. Could some
electronic method be utilized to cut this down to one step?

     It was commented that a notes field in NTO would be helpful for libraries
placing online orders.

     The meeting was adjourned at 12:20 p.m.



     Lynn Cline, Recorder
Comments: Gated by NETNEWS@AUVM.AMERICAN.EDU