Reduction in the Release of Volatile Organic Compounds Regulations (Petroleum Sector) — 9
Record keeping 9 (1) The operator must, for each calendar year, keep a record of the following information: (a) in respect of each portable monitoring instrument, (i) the identification number of the instrument, (ii) the manufacturer’s specifications for the instrument, if any, (iii) the days on which the instrument was calibrated in accordance with paragraph 5 (1)(c), as well as the name of the individual who carried out the calibration, (iv) for each calibration gas used to carry out the calibration, the identification number of the cylinder in which the gas was stored, the certified concentration of the gas and the day on which the concentration of the gas was certified, and (v) the days on which the instrument underwent a calibration drift assessment in accordance with paragraph 5 (1)(e), as well as the name of the individual who carried out the assessment and the results of the assessment; (b) in respect of each optical gas-imaging instrument, (i) the identification number of the instrument, (ii) the manufacturer’s specifications for that instrument, if any, (iii) the days on which the instrument was checked in accordance with paragraph 5 (2)(c), as well as the name of the individual who checked the instrument, and (iv) the method and calculations used to determine the mass flow rate of the gas during each instrument check; (c) in respect of each inspection of an equipment component carried out under subsection 6 (1) or (2), (i) the identification number of the equipment component, (ii) the day on which the inspection was carried out, (iii) the name of the individual who carried out the inspection, (iv) the method used to inspect the equipment component, (v) if the inspection was carried out visually, an indication of whether or not the heavy-liquid drop rate determined by means of the inspection was less than three drops per minute, (vi) if the inspection was carried out using a portable monitoring instrument, the identification number of the instrument, the resulting reading and the response factor referred to in subparagraph 5 (1)(c)(i), if any, that was applied, and (vii) if the inspection was carried out using an optical gas-imaging instrument, the identification number of the instrument and an indication of whether a leak was detected; (d) in respect of each visual inspection of a pump carried out under subsection 6 (5), (i) the identification number of the pump, (ii) the day on which the inspection was carried out, (iii) the name of the individual who carried out the inspection, (iv) if the inspection was carried out on a heavy-liquid pump, an indication of whether or not the heavy-liquid drop rate determined by means of the inspection was less than three drops per minute, and (v) if the inspection was carried out on a light-liquid pump, an indication of whether a leak was detected; (e) in respect of each pump that is exempt from inspection under paragraph 6 (3)(a), (i) the identification number of the pump, (ii) an indication that the pump’s dual mechanical seal system meets the requirements set out in in clause 6 (3)(a)(i)(A), (B) or (C), as applicable, (iii) an indication that the barrier fluid referred to in subparagraph 6 (3)(a)(ii) contains less than 10% VOCs by weight, (iv) an indication that the pump is equipped with the sensor referred to in subparagraph 6 (3)(a)(iii), and (v) an indication of whether or not the sensor is equipped with an audible alarm for the purpose of indicating a failure of the barrier fluid system or a mechanism that shuts down the pump in the event of such a failure; (f) in respect of each daily sensor check carried out under subsection 6 (4), (i) the identification number of the pump that is equipped with the sensor that was checked, (ii) the day on which the sensor check was carried out, and (iii) the results of the sensor check; (g) in respect of each heavy-liquid equipment component that had a leak that was detected by a means other than a visual inspection, (i) the identificatio