Regulation of the Court of Québec — 37
37 Minutes of hearing. The clerk draws up the minutes of the hearing using the form prescribed for that purpose, on which the clerk enters: (1) in all matters, (a) the record number; (b) the names of the parties; (c) the presence or absence of any party; (d) the names of the lawyers or notaries, their permanent court number in the case of lawyers, and the party they are representing or, if applicable, the fact that a party has declined to be represented; (e) the name of the judge presiding over the hearing; (f) the names of the clerk and stenographer, if any; (g) the courtroom number, the date and time of the beginning and end of the hearing and the tape position numbers; (h) the names of the interpreters; (i) the names and addresses of the witnesses, and the name of the party calling them to testify; (j) the code and description of all the exhibits produced; (k) any admissions; (l) objections to evidence; (m) the grounds for any decision made on an application for postponement; (n) the conclusions of any judgment, decision or measures rendered at the hearing by the judge; (o) the different stages of the proceedings with the time and, if applicable, the tape position numbers; (2) in the Civil Division, the minutes must also indicate the nature of the case and the amount of the claim, if any; (3) in the Criminal and Penal Division, the following information must also be entered: (a) in addition to the conclusions of any decision or order rendered at the hearing by the judge, the sentence imposed by the judge; (b) any waiver of language rights and the notice concerning language rights; (4) in the Youth Division, the minutes of a protection case must also indicate: (a) the child’s date of birth; (b) a reference to the section of the Youth Protection Act (chapter P-34.1) on which the case is based, and the nature of the case; (5) in the Youth Division, the minutes of a youth criminal justice case must also indicate: (a) the young person’s date of birth; (b) a reference to the statute containing the offence the young person is alleged to have committed; (c) a decision by the young person not to be represented, or the counsel appointed for a young person and the filing of a document of appointment; (d) the fact that the information or indictment was read or, where applicable, the fact that the represented young person waived the right to a reading; (e) the explanations prescribed by law concerning the possibility that the young person will be sentenced to an adult sentence or, where applicable, a statement by the young person’s lawyer that the explanation has been provided; (f) the reading of the text prescribed by law concerning the mode of trial, when the option is offered; (g) the young person’s election concerning the mode of trial; (h) the fact that the prosecutor or young person has requested the holding of a preliminary inquiry; (i) a statement as to whether or not an application for an adult sentence has been received; (j) a statement as to whether or not the prosecutor has waived the option of applying for an adult sentence; (k) the name and quality of a person who consults and, if applicable, the exhibits and pleadings of which the person receives a copy; on request, the clerk issues a certified copy; (l) a waiver of language rights and the notice on language rights.