First Nations Elections Regulations — 5
Notice of nomination meeting 5 (1) At least 25 days before the day on which a nomination meeting is to be held, the electoral officer must (a) post a notice of the nomination meeting and a list of the names of electors in one conspicuous place on the reserve; and (b) send by mail and email a notice of the nomination meeting, a voter declaration form and a form on which the elector may request a mail-in ballot to the addresses provided under subsection 4(1). Content of notice (2) A notice of a nomination meeting must contain the following information: (a) the date, time, duration and location of the nomination meeting; (b) the number of positions to be filled; (c) a description of the manner in which an elector can nominate a candidate or second the nomination of a candidate; (d) a statement that an elector must not nominate more than one candidate for each position to be filled in accordance with subsection 9(4) of the Act; (e) the date on which the election is to be held and the location and hours of operation of each polling station; (f) the date on which any advance poll will be held and the location and hours of operation of each advance polling station; (g) the electoral officer’s name, phone number, fax number, postal address and email address; (h) a statement that the elector may permit the electoral officer to release their address to the candidates; (i) a statement that, if the elector wants to receive a mail-in ballot, they must make a written request to the electoral officer; (j) if the council of the First Nation has, by resolution, imposed a candidacy fee under section 8, a statement that sets out the fee to be paid by each candidate; and (k) a statement that a nominee who wishes to become a candidate must remit to the electoral officer or deputy electoral officer, by 6 p.m. on the third day following the day on which the nomination meeting closes, (i) a signed declaration accepting the nomination and attesting to their eligibility to be a candidate under the Act, and (ii) any applicable candidacy fee, in the form of cash, certified cheque, money order or electronic transfer payable to the electoral officer. Record of names (3) The electoral officer must record the names of electors to whom a notice of the nomination meeting was sent or delivered, the postal address and email address of those electors and the date on which the notice was sent or delivered. Voter declaration form (4) A voter declaration form must be signed by the elector and attest to the following information: (a) the elector’s name; (b) the name of the elector’s band and the elector’s Register or band membership number; and (c) the elector’s date of birth. Witness (5) A voter declaration form must contain the name, address, telephone number and signature of a witness who is at least 18 years of age and who attests to the fact that the person completing and signing the voter declaration form is the person whose name is set out in the form. Witness (6) The voter declaration form of the elector who enlisted the assistance of another person under subsection 17(2) must be signed by a witness that attests to the fact that the elector is the person whose name is set out in the form and that the ballot was marked in the manner directed by the elector.