Proceeds of Crime (Money Laundering) and Terrorist Financing Regulations — 36
36 A money services business shall keep the following records in connection with a service referred to in any of subparagraphs 5(h)(i) to (v) of the Act that they provide, and a foreign money services business shall keep the following records in connection with a service referred to in any of subparagraphs 5(h.1)(i) to (v) of the Act that they provide to persons or entities in Canada: (a) every internal memorandum that they create or receive that concerns the service; (b) if they receive an amount of $3,000 or more from a person or entity — other than a financial entity or a person who is acting on behalf of a client that is a financial entity — as consideration for the issuance of traveller’s cheques, money orders or similar negotiable instruments, a record (i) of the date of the receipt, (ii) of the person’s or entity’s name and address, the nature of their principal business or their occupation and, in the case of a person, their date of birth, (iii) of the amount received, (iv) indicating whether the amount received is in funds or virtual currency and the type and amount of each type of funds and each of the virtual currencies involved, (v) of the number of every account that is affected by the transaction, the type of account and the name of each account holder, (vi) of every reference number that is connected to the transaction and has a function equivalent to that of an account number, and (vii) if the amount received is in virtual currency, of every transaction identifier, including the sending and receiving addresses; (b.1) if they cash one or more cheques that total $3,000 or more at the request of a person or entity, a record of (i) the date when each cheque is cashed, (ii) the person’s or entity’s name and address, the nature of their principal business or their occupation and, in the case of a person, their date of birth, (iii) the total amount of the cheque or cheques, (iv) the name of the issuer of each cheque, (v) the number of every account that is affected by the cashing of the cheque or cheques, the type of account and the name of each account holder, (vi) every reference number that is connected to the cashing of the cheque or cheques and that has a function equivalent to that of an account number, and (vii) if the cashing of the cheque or cheques involves virtual currency, every transaction identifier, including the sending and receiving addresses; (c) if they redeem one or more money orders that total $3,000 or more at the request of a person or entity, a record of (i) the date of the redemption, (ii) the person’s or entity’s name and address, the nature of their principal business or their occupation and, in the case of a person, their date of birth, (iii) the total amount of the money order or orders, (iv) the name of the issuer of each money order, (v) the number of every account that is affected by the redemption, the type of account and the name of each account holder, (vi) every reference number that is connected to the redemption and has a function equivalent to that of an account number, and (vii) if the redemption involves virtual currency, every transaction identifier, including the sending and receiving addresses; (c.1) if they transmit an amount of $1,000 or more in funds at the request of a person or entity, other than in the case of an electronic funds transfer, a record of (i) the date of the transmission, (ii) the type and amount of each type of funds that is involved in the transmission, (iii) the person’s or entity’s name, address and telephone number, the nature of their principal business or their occupation and, in the case of a person, their date of birth, (iv) the exchange rates used and their source, (v) the name and address of each beneficiary, (vi) the number of every account that is affected by the transaction, and (vii) every reference number that is connected to the transaction and has a function equivalent to that of an account number; (c.2) if they remit an amount of $1,000