Vessel Pollution and Dangerous Chemicals Regulations — 40
Oil Record Books — Part I 40 (1) Every oil tanker of 150 gross tonnage or more, and every other vessel of 400 gross tonnage or more that carries oil as cargo or as fuel, must keep on board an Oil Record Book, Part I (Machinery Space Operations) in the form set out in appendix III to Annex I to MARPOL. Oil Record Books — Part II (2) Every oil tanker of 150 gross tonnage or more must keep on board an Oil Record Book, Part II (Cargo/Ballast Operations) in the form set out in appendix III to Annex I to MARPOL. Entries — Part I — officer in charge (3) The officer in charge of a machinery space operation set out in regulation 17.2 of Annex I to MARPOL that takes place on a vessel referred to in subsection (1) must (a) ensure that the operation is recorded without delay in the Oil Record Book, Part I (Machinery Space Operations); and (b) sign the recorded entry. Entries — Part I — master (4) The master of a vessel referred to in subsection (1) must (a) ensure that (i) the circumstances of and reasons for any discharge referred to in paragraph 5(a) or (b), or any other accidental or exceptional discharge to which paragraph 5(c) does not apply, of oil or an oily mixture are recorded without delay in the Oil Record Book, Part I (Machinery Space Operations), and (ii) any failure of the oil filtering equipment is recorded without delay in the Oil Record Book, Part I (Machinery Space Operations); (b) ensure that each entry recorded in the Oil Record Book, Part I (Machinery Space Operations) is signed by the officer in charge of the operation; and (c) sign each page of the Oil Record Book, Part I (Machinery Space Operations) after the page is completed. Language — Part I (5) An entry in the Oil Record Book, Part I must be written (a) in English or French, in the case of a Canadian vessel or a Canadian pleasure craft; and (b) in English, French or Spanish, in the case of a foreign vessel or a foreign pleasure craft. Entries — Part II — officer in charge (6) The officer in charge of a cargo/ballast operation set out in regulation 36.2 of Annex I to MARPOL that takes place on a vessel referred to in subsection (2) must (a) ensure that the operation is recorded without delay in the Oil Record Book, Part II (Cargo/Ballast Operations); and (b) sign the recorded entry. Entries — Part II — master (7) The master of a vessel referred to in subsection (2) must (a) ensure that (i) the circumstances of and reasons for any discharge referred to in paragraph 5(a) or (b), or any other accidental or exceptional discharge, of oil or an oily mixture are recorded without delay in the Oil Record Book, Part II (Cargo/Ballast Operations), and (ii) any failure of the oil discharge monitoring and control system is recorded without delay in the Oil Record Book, Part II (Cargo/Ballast Operations); (b) ensure that each entry recorded in the Oil Record Book, Part II (Cargo/Ballast Operations) is signed by the officer in charge of the operation; and (c) sign each page of the Oil Record Book, Part II (Cargo/Ballast Operations) after the page is completed. Language — Part II (8) An entry in the Oil Record Book, Part II must be written (a) in English or French, in the case of a Canadian vessel; and (b) in English, French or Spanish, in the case of a foreign vessel. Three years (9) A vessel referred to in subsection (1) or (2) must keep the Oil Record Book, Part I and, if applicable, the Oil Record Book, Part II on board for three years after the day on which the last entry was made. Official log book (10) The Oil Record Book, Part I and, if applicable, the Oil Record Book, Part II may be part of the vessel’s official log book.