Tenn. Code Ann. § 10-7-104 — TN Code / Title 10 / Chapter 7 / Section 10-7-104
Mutilated records to be transcribed - Incomplete copies
Status: in_force

When any record book or books of the register's office of any county have been damaged or mutilated by fire or otherwise, so that any part of the record in any book is destroyed, or mutilated, or is likely to become destroyed, or mutilated by continual use, the county legislative body of such county shall cause the same to be transcribed by the register, in a fair and legible hand, into a well-bound book or books, to be procured by the county legislative body, all such record books in the order of the dates of the original registration, marking at the top of each copy the original book and page or pages from which the transcript is made, so that no variation may appear between the pages of the transcript and those that were noted in the certificates on the original instruments; and, in all cases where the record of any word, part of word, sentence, part of sentence, or part of instrument, is destroyed, all that remains shall be copied, and the destroyed part indicated with asterisks. Acts 1877, ch. 83, § 1; Shan., § 3787; Code 1932, § 7683; impl. am. Acts 1978, ch. 934, §§ 7, 36; T.C.A. (orig. ed.), § 15-104.
When any record book or books of the register's office of any county have been damaged or mutilated by fire or otherwise, so that any part of the record in any book is destroyed, or mutilated, or is likely to become destroyed, or mutilated by continual use, the county legislative body of such county shall cause the same to be transcribed by the register, in a fair and legible hand, into a well-bound book or books, to be procured by the county legislative body, all such record books in the order of the dates of the original registration, marking at the top of each copy the original book and page or pages from which the transcript is made, so that no variation may appear between the pages of the transcript and those that were noted in the certificates on the original instruments; and, in all cases where the record of any word, part of word, sentence, part of sentence, or part of instrument, is destroyed, all that remains shall be copied, and the destroyed part indicated with asterisks.
Acts 1877, ch. 83, § 1; Shan., § 3787; Code 1932, § 7683; impl. am. Acts 1978, ch. 934, §§ 7, 36; T.C.A. (orig. ed.), § 15-104.
Tenn. Code Ann. § 10-5-203 — TN Code / Title 10 / Chapter 5 / Section 10-5-203
Existing leave balances, longevity and retirement credit - Certification
Status: in_force

(a) Upon joining as an employee of the state of Tennessee, pursuant to this part, regional library employees shall immediately be credited with their existing leave balances, longevity and retirement credit based on their accumulated years of service as regional library employees. (b) The personnel officer or appointing authority of the employee of the regional library is responsible for certifying the accumulated balances of sick leave, annual leave, and longevity credit to the department of state. Acts 1999, ch. 205, § 9.
(a) Upon joining as an employee of the state of Tennessee, pursuant to this part, regional library employees shall immediately be credited with their existing leave balances, longevity and retirement credit based on their accumulated years of service as regional library employees.
(b) The personnel officer or appointing authority of the employee of the regional library is responsible for certifying the accumulated balances of sick leave, annual leave, and longevity credit to the department of state.
Acts 1999, ch. 205, § 9.
Tenn. Code Ann. § 10-7-413 — TN Code / Title 10 / Chapter 7 / Section 10-7-413
Preservation of records of permanent value
Status: in_force

(a) Before any records other than "temporary records" and/or "working papers" as defined in § 10-7-301 are destroyed, after being so authorized by the county public records commission, ninety (90) days' notice shall be given to the state librarian and archivist, whereupon the state archivist or the archivist's representative shall examine the records approved for disposal and shall take into the archivist's possession, for preservation in the state library and archives, any records the archivist believes to be of value for permanent preservation. If a county public records commission does not receive a response from the state library and archives within nine (9) months of submitting the notice required under this subsection (a), the county public records commission may proceed with the destruction of the records which were the subject of the notice. (b) The county public records commission has the right to authorize the lamination of certain original records such as wills, will books, deeds, deed books, marriage licenses, marriage bonds, marriage registers, and other records which are to be permanently preserved. Acts 1971, ch. 242, § 1; 1977, ch. 486, § 2; T.C.A., § 15-513; Acts 1991, ch. 369, § 5; 1994, ch. 884, § 8; 1998, ch. 793, § 2; 1999, ch. 167, §§ 5, 6.
(a) Before any records other than "temporary records" and/or "working papers" as defined in § 10-7-301 are destroyed, after being so authorized by the county public records commission, ninety (90) days' notice shall be given to the state librarian and archivist, whereupon the state archivist or the archivist's representative shall examine the records approved for disposal and shall take into the archivist's possession, for preservation in the state library and archives, any records the archivist believes to be of value for permanent preservation. If a county public records commission does not receive a response from the state library and archives within nine (9) months of submitting the notice required under this subsection (a), the county public records commission may proceed with the destruction of the records which were the subject of the notice.
(b) The county public records commission has the right to authorize the lamination of certain original records such as wills, will books, deeds, deed books, marriage licenses, marriage bonds, marriage registers, and other records which are to be permanently preserved.
Acts 1971, ch. 242, § 1; 1977, ch. 486, § 2; T.C.A., § 15-513; Acts 1991, ch. 369, § 5; 1994, ch. 884, § 8; 1998, ch. 793, § 2; 1999, ch. 167, §§ 5, 6.
Tenn. Code Ann. § 10-7-503 — TN Code / Title 10 / Chapter 7 / Section 10-7-503
Records open to public inspection - Establishment of written public records policy by county and municipal governmental entities - Injunction in cases of disruptive requests - Promulgation of rules regarding public records by state governmental entities - Destruction of public records
Status: in_force

(a) (1) As used in this part and title 8, chapter 4, part 6: (A) "Public record or records" or "state record or records": (i) Means all documents, papers, letters, maps, books, photographs, microfilms, electronic data processing files and output, films, sound recordings, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official business by any governmental entity; and (ii) Does not include the device or equipment, including, but not limited to, a cell phone, computer, or other electronic or mechanical device or equipment, that may have been used to create or store a public record or state record; (B) "Public records request coordinator" means any individual within a governmental entity whose role it is to ensure that public records requests are routed to the appropriate records custodian and that requests are fulfilled in accordance with § 10-7-503(a)(2)(B) ; and (C) "Records custodian" means any office, official, or employee of any governmental entity lawfully responsible for the direct custody and care of a public record. (2) (A) All state, county and municipal records shall, at all times during business hours, which for public hospitals shall be during the business hours of their administrative offices, be open for personal inspection by any citizen of this state, and those in charge of the records shall not refuse such right of inspection to any citizen, unless otherwise provided by state law. (B) The custodian of a public record or the custodian's designee shall promptly make available for inspection any public record not specifically exempt from disclosure. In the event it is not practicable for the record to be promptly available for inspection, the custodian shall, within seven (7) business days: (i) Make the public record requested available to the requestor; (ii) Deny the request in writing or by completing a records request response form developed by the office of open records counsel. The response shall include the basis for the denial; or (iii) Furnish the requester in writing, or by completing a records request response form developed by the office of open records counsel, the time reasonably necessary to produce the record or information. (3) Failure to respond to the request as described in subdivision (a)(2) shall constitute a denial and the person making the request shall have the right to bring an action as provided in § 10-7-505 . (4) This section does not require a governmental entity to sort through files to compile information into a new record or to create or recreate a record that does not exist. A request for inspection or copying of a public record must be sufficiently detailed to enable the governmental entity to identify responsive records for inspection and copying. (5) Information made confidential by state law shall be redacted whenever possible, and the redacted record shall be made available for inspection and copying. The redaction of confidential information shall not constitute the creation of a new record. Costs associated with redacting records, including the cost of copies and staff time to provide redacted copies, shall be borne as provided by law. (6) A governmental entity is prohibited from avoiding its disclosure obligations by contractually delegating its responsibility to a private entity. (7) (A) (i) A governmental entity shall not require a written request or assess a charge to view a public record unless otherwise required by law. Requests to view public records may be submitted in person or by telephone, fax, mail, or email if the governmental entity uses such means of communication to transact official business, or via internet portal if the governmental entity maintains an internet portal that is used for accepting public records requests. (ii) A governmental entity may require a request for copies of public records to be: (a) In writing; (b) On a form that complies with subsection (c); or (c) On a form developed by the office of open records counsel. (iii) If a governmental entity does not require a request for copies to be in writing or on a form in accordance with subdivision (a)(7)(A)(ii), then a request for copies of public records may be submitted as provided in subdivision (a)(7)(A)(i). (iv) If a governmental entity requires a request to be in writing under subdivision (a)(7)(A)(ii)( a ), the records custodian of the governmental entity shall accept any of the following: (a) A request submitted in person or by mail; (b) An email request if the governmental entity uses email to transact official business; and (c) A request submitted on an electronic form via internet portal if the governmental entity maintains an internet portal that is used for accepting public records requests. (v) If a governmental entity requires that a request for copies of public records be made on a form as provided in subdivision (a)(7)(A)(ii), then the governmental entity shall provide such form in the most expeditious means possible when the form is requested. (vi) A governmental entity may require a person making a request to view or make a copy of a public record to present a government-issued photo identification, if the person possesses photo identification, that includes the person's address. If a person does not possess photo identification, then the governmental entity may require other forms of identification evidencing the person's residency in this state. (vii) Notwithstanding any other law to the contrary: (a) If a person makes two (2) or more requests to view a public record within a six-month period and, for each request, the person fails to view the public record within fifteen (15) business days of receiving notification that the record is available to view, the governmental entity is not required to comply with any public records request from the person for a period of six (6) months from the date of the second request to view the public record unless the governmental entity determines failure to view the public record was for good cause; and (b) If a person makes a request for copies of a public record and, after copies have been produced, the person fails to pay to the governmental entity the cost for producing such copies, the governmental entity is not required to comply with any public records request from the person until the person pays for such copies; provided, that the person was provided with an estimated cost for producing the copies in accordance with subdivision (a)(7)(B)(ii) prior to producing the copies and the person agreed to pay the estimated cost for such copies. (viii) A requestor is not entitled to special or more expeditious access to records under this part due to the requestor's occupation or association with a specific profession. (B) (i) A records custodian may require a requestor to pay the custodian's reasonable costs incurred in producing the requested material and to assess the reasonable costs in the manner established by the office of open records counsel pursuant to § 8-4-604 . (ii) The records custodian shall provide a requestor an estimate of the reasonable costs to provide copies of the requested material. (C) [Repealed effective July 1, 2025.] (i) If a person makes a request to view or copy a public record with the intent to disrupt government operations, the records custodian charged with fulfilling the request may petition a court of record of competent jurisdiction for an order to enjoin the person from making records requests. (ii) A records custodian shall not petition a court for injunctive relief unless the records custodian has notified the person making the requests in writing stating the specific conduct that may constitute intent to disrupt government operations in violation of this subdivision (a)(7)(C) and the person has continued to engage in such conduct after the notification. The records custodian shall provide such notification after the fifth request by the person made with intent to disrupt government operations. (iii) After a petition is filed and while the case is pending, the records custodian shall continue to comply with this part, but if the records custodian prevails, the person making the requests shall reimburse the records custodian for the labor costs incurred by the records custodian in producing the records during the pendency of the case. (iv) A court may, upon finding by clear and convincing evidence that a records request was made with intent to disrupt government operations, enjoin the person who made the request from making a public records request for a period of up to one (1) year; provided, that the person, while subject to the injunction, may petition the same court for permission to make a public records request and the court may approve the petition if the petitioner shows that the public records request is not made with intent to disrupt government operations. (v) A records custodian who petitions a court for an injunction pursuant to this subdivision (a)(7)(C) shall provide a written report to the office of open records counsel that includes a copy of the petition and any injunction or orders issued by the court. The report must be filed no later than three (3) months after the petition is filed. If a final order has not been issued within three (3) months of the petition's filing, the records custodian shall provide the final order to the office of open records counsel as soon as reasonably possible after the final order is issued. The office of open records counsel shall include a summary of the reports received as part of the office's annual report required by § 8-4-603(b) and provide the summary to the advisory committee on open government. (vi) This subdivision (a)(7)(C) is repealed July 1, 2025. (b) [Deleted by 2020 amendment.] (c) (1) Except as provided in § 10-7-504(g) , all law enforcement personnel records shall be open for inspection as provided in subsection (a); however, whenever the personnel records of a law enforcement officer are inspected as provided in subsection (a), the custodian shall make a record of such inspection and provide notice, within three (3) days from the date of the inspection, to the officer whose personnel records have been inspected: (A) That such inspection has taken place; (B) The name, address and telephone number of the person making such inspection; (C) For whom the inspection was made; and (D) The date of such inspection. (2) Any person making an inspection of such records shall provide such person's name, address, business telephone number, home telephone number, driver license number or other appropriate identification prior to inspecting such records. (d) (1) As used in this subsection (d), "organization" means an association or nonprofit corporation authorized by the laws of this state that: (A) Was established for the benefit of local government officials or counties, cities, towns, or other local governments or as a municipal bond financing pool; (B) Receives dues, service fees, or any other income from local government officials or local governments that constitute at least thirty percent (30%) of its total annual income; and (C) Is authorized under state law to obtain coverage for its employees in the Tennessee consolidated retirement systems. (2) The records of an organization are confidential and are not open for inspection under subsection (a) if the organization complies with the following requirements: (A) The comptroller of the treasury or the comptroller's designee audits the organization annually; (B) The cost of the audit is paid by the organization; (C) Each audit is completed as soon as practicable after the end of the fiscal year of the organization; and (D) In addition to other information required by the comptroller of the treasury, each audit contains: (i) A listing, by name of the recipient, of all compensation, fees, or other remuneration paid by the organization, or any other organization during the audit year to, or accrued on behalf of, the organization's directors and officers; (ii) A listing, by name of recipient, of all compensation and any other remuneration paid by the organization during the audit year to, or accrued on behalf of, an employee of the organization who receives more than twenty-five thousand dollars ($25,000) in remuneration for such year; (iii) A listing, by name of beneficiary, of deferred compensation, salary continuation, retirement, or other fringe benefit plan or program (excluding qualified health and life insurance plans available to all employees of the organization on a nondiscriminatory basis) established or maintained by the organization for the benefit of any of the organization's directors, officers, or employees, and the amount of any funds paid or accrued to such plan or program during the audit year; and (iv) A listing, by name of recipient, of all fees paid by the organization during the audit year to a contractor, professional advisor, or other personal services provider, which exceed two thousand five hundred dollars ($2,500) for such year. Such listing must also include a statement as to the general effect of each contract and must include each specific amount paid or payable thereunder. (3) An audit conducted under subdivision (d)(2) must be made available for public inspection and copies of such audit must be made available to the press. (4) The records of the following organizations are confidential and not subject to this subsection (d): (A) An organization that employs less than three (3) full-time staff members; and (B) An organization that was exempt from federal income taxation under § 501(c)(3) of the Internal Revenue Code, codified in 26 U.S.C. § 501(c)(3) , as of January 1, 1998, and which makes available to the public its federal return of organization exempt from income tax (Form 990) in accordance with the Internal Revenue Code and related regulations. (5) Subdivisions (d)(2)(D)(i)-(iv) do not require the disclosure of compensation or remuneration paid to a lobbyist registered with the Tennessee ethics commission who is registered to lobby for other employers in addition to being registered to lobby for the organization. (6) Subdivisions (d)(2)(D)(i)-(iv) do not require the disclosure of compensation or remuneration paid to an attorney who is employed by a law firm and performs legal work for other employers in addition to performing legal work for the organization. This subdivision (d)(6) does not prohibit a requestor from obtaining the amounts of compensation or remuneration paid to an attorney on behalf of a political subdivision if the requestor requests the information directly from the political subdivision. (e) [Deleted by 2020 amendment.] (f) All records, employment applications, credentials and similar documents obtained by any person in conjunction with an employment search for a director of schools or any chief public administrative officer shall at all times, during business hours, be open for personal inspection by any citizen of Tennessee, and those in charge of such records shall not refuse such right of inspection to any citizen, unless otherwise provided by state law. For the purposes of this subsection (f), the term "person" includes a natural person, corporation, firm, company, association or any other business entity. (g) (1) No later than July 1, 2018, every county and municipal governmental entity subject to this section shall establish a written public records policy properly adopted by the appropriate governing authority. The public records policy shall not impose requirements on those requesting records that are more burdensome than state law and shall include: (A) The process for making requests to inspect public records or receive copies of public records and a copy of any required request form; (B) The process for responding to requests, including redaction practices; (C) A statement of any fees charged for copies of public records and the procedures for billing and payment; and (D) The name or title and the contact information of the individual or individuals within such governmental entity designated as the public records request coordinator. (2) No later than January 1, 2019, state governmental entities shall promulgate rules regarding public records, which must meet the requirements under subdivisions (g)(1)(A)-(D). Such rules shall be promulgated in accordance with the Uniform Administrative Procedures Act. Any written public records policy of a state governmental entity adopted prior to April 12, 2018, if any, remains in full force and effect until the state governmental entity adopts rules in accordance with this subdivision (g)(2). (h) (1) Notwithstanding any law to the contrary, a governmental entity shall not authorize the destruction of public records subject to disclosure under this part if the governmental entity knows the records are subject to a pending public record request submitted to the governmental entity. (2) Prior to authorizing the destruction of public records, a governmental entity shall contact the public record request coordinator to ensure the records subject to destruction are not subject to any pending public record requests submitted to the governmental entity. (3) A governmental entity that authorizes the destruction of public records in violation of this part may be fined up to five hundred dollars ($500) by a court of competent jurisdiction. (4) A governmental entity is not liable under this subsection (h) for authorizing the destruction of public records if the governmental entity contacted the respective records custodian in accordance with subdivision (h)(2) and received notice from the records custodian that the records were not subject to a pending public record request. (5) This subsection (h) does not absolve a public official from criminal liability for intentionally or knowingly altering or destroying a public record in violation of § 39-16-504 . (6) This subsection (h) does not prohibit a records custodian from disposing of public records in accordance with an established records retention schedule or records retention policy as part of the ordinary course of business when the records custodian is without knowledge that the records are subject to a pending public record request. (7) Written or electronic correspondence regarding a public record request, including, without limitation, forms, emails, letters, facsimiles, and other attachments must be retained by the respective records custodian for not less than twelve (12) months. This subdivision (h)(7) does not apply to the public records subject to the request. Amended by 2023 Tenn. Acts, ch. 157, s 1, eff. 4/17/2023. Amended by 2022 Tenn. Acts, ch. 721, Secs.s 2, s 3 eff. 7/1/2022. Amended by 2022 Tenn. Acts, ch. 721, s 1, eff. 7/1/2022. Amended by 2021 Tenn. Acts, ch. 337, s 1, eff. 5/4/2021. Amended by 2021 Tenn. Acts, ch. 242, s 1, eff. 4/28/2021. Amended by 2020 Tenn. Acts, ch. 738, s 1, eff. 6/22/2020. Amended by 2020 Tenn. Acts, ch. 676, Secs.s 1, s 2, s 3 eff. 6/15/2020. Amended by 2018 Tenn. Acts, ch. 712, s 1, eff. 4/12/2018. Amended by 2017 Tenn. Acts, ch. 233, s 1, eff. 7/1/2017. Amended by 2016 Tenn. Acts, ch. 722, Secs.s 2, s 3, s 4 eff. 7/1/2016. Amended by 2016 Tenn. Acts, ch. 722, s 1, eff. 7/1/2016. Acts 1957, ch. 285, § 1; T.C.A., § 15-304; Acts 1981, ch. 376, § 1; 1984, ch. 929, §§ 1, 3; 1991, ch. 369, § 7; 1993, ch. 475, § 1; 1998, ch. 1102, §§ 2, 4; 1999, ch. 514, § 1; 2000, ch. 714, § 1; 2005, ch. 263, § 1; 2007 , ch. 425, § 1; 2008 , ch. 1179, § 1; 2011 , ch. 353, § 1.
(a) (1) As used in this part and title 8, chapter 4, part 6: (A) "Public record or records" or "state record or records": (i) Means all documents, papers, letters, maps, books, photographs, microfilms, electronic data processing files and output, films, sound recordings, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official business by any governmental entity; and (ii) Does not include the device or equipment, including, but not limited to, a cell phone, computer, or other electronic or mechanical device or equipment, that may have been used to create or store a public record or state record; (B) "Public records request coordinator" means any individual within a governmental entity whose role it is to ensure that public records requests are routed to the appropriate records custodian and that requests are fulfilled in accordance with § 10-7-503(a)(2)(B) ; and (C) "Records custodian" means any office, official, or employee of any governmental entity lawfully responsible for the direct custody and care of a public record. (2) (A) All state, county and municipal records shall, at all times during business hours, which for public hospitals shall be during the business hours of their administrative offices, be open for personal inspection by any citizen of this state, and those in charge of the records shall not refuse such right of inspection to any citizen, unless otherwise provided by state law. (B) The custodian of a public record or the custodian's designee shall promptly make available for inspection any public record not specifically exempt from disclosure. In the event it is not practicable for the record to be promptly available for inspection, the custodian shall, within seven (7) business days: (i) Make the public record requested available to the requestor; (ii) Deny the request in writing or by completing a records request response form developed by the office of open records counsel. The response shall include the basis for the denial; or (iii) Furnish the requester in writing, or by completing a records request response form developed by the office of open records counsel, the time reasonably necessary to produce the record or information. (3) Failure to respond to the request as described in subdivision (a)(2) shall constitute a denial and the person making the request shall have the right to bring an action as provided in § 10-7-505 . (4) This section does not require a governmental entity to sort through files to compile information into a new record or to create or recreate a record that does not exist. A request for inspection or copying of a public record must be sufficiently detailed to enable the governmental entity to identify responsive records for inspection and copying. (5) Information made confidential by state law shall be redacted whenever possible, and the redacted record shall be made available for inspection and copying. The redaction of confidential information shall not constitute the creation of a new record. Costs associated with redacting records, including the cost of copies and staff time to provide redacted copies, shall be borne as provided by law. (6) A governmental entity is prohibited from avoiding its disclosure obligations by contractually delegating its responsibility to a private entity. (7) (A) (i) A governmental entity shall not require a written request or assess a charge to view a public record unless otherwise required by law. Requests to view public records may be submitted in person or by telephone, fax, mail, or email if the governmental entity uses such means of communication to transact official business, or via internet portal if the governmental entity maintains an internet portal that is used for accepting public records requests. (ii) A governmental entity may require a request for copies of public records to be: (a) In writing; (b) On a form that complies with subsection (c); or (c) On a form developed by the office of open records counsel. (iii) If a governmental entity does not require a request for copies to be in writing or on a form in accordance with subdivision (a)(7)(A)(ii), then a request for copies of public records may be submitted as provided in subdivision (a)(7)(A)(i). (iv) If a governmental entity requires a request to be in writing under subdivision (a)(7)(A)(ii)( a ), the records custodian of the governmental entity shall accept any of the following: (a) A request submitted in person or by mail; (b) An email request if the governmental entity uses email to transact official business; and (c) A request submitted on an electronic form via internet portal if the governmental entity maintains an internet portal that is used for accepting public records requests. (v) If a governmental entity requires that a request for copies of public records be made on a form as provided in subdivision (a)(7)(A)(ii), then the governmental entity shall provide such form in the most expeditious means possible when the form is requested. (vi) A governmental entity may require a person making a request to view or make a copy of a public record to present a government-issued photo identification, if the person possesses photo identification, that includes the person's address. If a person does not possess photo identification, then the governmental entity may require other forms of identification evidencing the person's residency in this state. (vii) Notwithstanding any other law to the contrary: (a) If a person makes two (2) or more requests to view a public record within a six-month period and, for each request, the person fails to view the public record within fifteen (15) business days of receiving notification that the record is available to view, the governmental entity is not required to comply with any public records request from the person for a period of six (6) months from the date of the second request to view the public record unless the governmental entity determines failure to view the public record was for good cause; and (b) If a person makes a request for copies of a public record and, after copies have been produced, the person fails to pay to the governmental entity the cost for producing such copies, the governmental entity is not required to comply with any public records request from the person until the person pays for such copies; provided, that the person was provided with an estimated cost for producing the copies in accordance with subdivision (a)(7)(B)(ii) prior to producing the copies and the person agreed to pay the estimated cost for such copies. (viii) A requestor is not entitled to special or more expeditious access to records under this part due to the requestor's occupation or association with a specific profession. (B) (i) A records custodian may require a requestor to pay the custodian's reasonable costs incurred in producing the requested material and to assess the reasonable costs in the manner established by the office of open records counsel pursuant to § 8-4-604 . (ii) The records custodian shall provide a requestor an estimate of the reasonable costs to provide copies of the requested material. (C) [Repealed effective July 1, 2025.] (i) If a person makes a request to view or copy a public record with the intent to disrupt government operations, the records custodian charged with fulfilling the request may petition a court of record of competent jurisdiction for an order to enjoin the person from making records requests. (ii) A records custodian shall not petition a court for injunctive relief unless the records custodian has notified the person making the requests in writing stating the specific conduct that may constitute intent to disrupt government operations in violation of this subdivision (a)(7)(C) and the person has continued to engage in such conduct after the notification. The records custodian shall provide such notification after the fifth request by the person made with intent to disrupt government operations. (iii) After a petition is filed and while the case is pending, the records custodian shall continue to comply with this part, but if the records custodian prevails, the person making the requests shall reimburse the records custodian for the labor costs incurred by the records custodian in producing the records during the pendency of the case. (iv) A court may, upon finding by clear and convincing evidence that a records request was made with intent to disrupt government operations, enjoin the person who made the request from making a public records request for a period of up to one (1) year; provided, that the person, while subject to the injunction, may petition the same court for permission to make a public records request and the court may approve the petition if the petitioner shows that the public records request is not made with intent to disrupt government operations. (v) A records custodian who petitions a court for an injunction pursuant to this subdivision (a)(7)(C) shall provide a written report to the office of open records counsel that includes a copy of the petition and any injunction or orders issued by the court. The report must be filed no later than three (3) months after the petition is filed. If a final order has not been issued within three (3) months of the petition's filing, the records custodian shall provide the final order to the office of open records counsel as soon as reasonably possible after the final order is issued. The office of open records counsel shall include a summary of the reports received as part of the office's annual report required by § 8-4-603(b) and provide the summary to the advisory committee on open government. (vi) This subdivision (a)(7)(C) is repealed July 1, 2025.
(1) As used in this part and title 8, chapter 4, part 6: (A) "Public record or records" or "state record or records": (i) Means all documents, papers, letters, maps, books, photographs, microfilms, electronic data processing files and output, films, sound recordings, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official business by any governmental entity; and (ii) Does not include the device or equipment, including, but not limited to, a cell phone, computer, or other electronic or mechanical device or equipment, that may have been used to create or store a public record or state record; (B) "Public records request coordinator" means any individual within a governmental entity whose role it is to ensure that public records requests are routed to the appropriate records custodian and that requests are fulfilled in accordance with § 10-7-503(a)(2)(B) ; and (C) "Records custodian" means any office, official, or employee of any governmental entity lawfully responsible for the direct custody and care of a public record.
(A) "Public record or records" or "state record or records": (i) Means all documents, papers, letters, maps, books, photographs, microfilms, electronic data processing files and output, films, sound recordings, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official business by any governmental entity; and (ii) Does not include the device or equipment, including, but not limited to, a cell phone, computer, or other electronic or mechanical device or equipment, that may have been used to create or store a public record or state record;
(i) Means all documents, papers, letters, maps, books, photographs, microfilms, electronic data processing files and output, films, sound recordings, or other material, regardless of physical form or characteristics, made or received pursuant to law or ordinance or in connection with the transaction of official business by any governmental entity; and
(ii) Does not include the device or equipment, including, but not limited to, a cell phone, computer, or other electronic or mechanical device or equipment, that may have been used to create or store a public record or state record;
(B) "Public records request coordinator" means any individual within a governmental entity whose role it is to ensure that public records requests are routed to the appropriate records custodian and that requests are fulfilled in accordance with § 10-7-503(a)(2)(B) ; and
(C) "Records custodian" means any office, official, or employee of any governmental entity lawfully responsible for the direct custody and care of a public record.
(2) (A) All state, county and municipal records shall, at all times during business hours, which for public hospitals shall be during the business hours of their administrative offices, be open for personal inspection by any citizen of this state, and those in charge of the records shall not refuse such right of inspection to any citizen, unless otherwise provided by state law. (B) The custodian of a public record or the custodian's designee shall promptly make available for inspection any public record not specifically exempt from disclosure. In the event it is not practicable for the record to be promptly available for inspection, the custodian shall, within seven (7) business days: (i) Make the public record requested available to the requestor; (ii) Deny the request in writing or by completing a records request response form developed by the office of open records counsel. The response shall include the basis for the denial; or (iii) Furnish the requester in writing, or by completing a records request response form developed by the office of open records counsel, the time reasonably necessary to produce the record or information.
(A) All state, county and municipal records shall, at all times during business hours, which for public hospitals shall be during the business hours of their administrative offices, be open for personal inspection by any citizen of this state, and those in charge of the records shall not refuse such right of inspection to any citizen, unless otherwise provided by state law.
(B) The custodian of a public record or the custodian's designee shall promptly make available for inspection any public record not specifically exempt from disclosure. In the event it is not practicable for the record to be promptly available for inspection, the custodian shall, within seven (7) business days: (i) Make the public record requested available to the requestor; (ii) Deny the request in writing or by completing a records request response form developed by the office of open records counsel. The response shall include the basis for the denial; or (iii) Furnish the requester in writing, or by completing a records request response form developed by the office of open records counsel, the time reasonably necessary to produce the record or information.
(i) Make the public record requested available to the requestor;
(ii) Deny the request in writing or by completing a records request response form developed by the office of open records counsel. The response shall include the basis for the denial; or
(iii) Furnish the requester in writing, or by completing a records request response form developed by the office of open records counsel, the time reasonably necessary to produce the record or information.
(3) Failure to respond to the request as described in subdivision (a)(2) shall constitute a denial and the person making the request shall have the right to bring an action as provided in § 10-7-505 .
(4) This section does not require a governmental entity to sort through files to compile information into a new record or to create or recreate a record that does not exist. A request for inspection or copying of a public record must be sufficiently detailed to enable the governmental entity to identify responsive records for inspection and copying.
(5) Information made confidential by state law shall be redacted whenever possible, and the redacted record shall be made available for inspection and copying. The redaction of confidential information shall not constitute the creation of a new record. Costs associated with redacting records, including the cost of copies and staff time to provide redacted copies, shall be borne as provided by law.
(6) A governmental entity is prohibited from avoiding its disclosure obligations by contractually delegating its responsibility to a private entity.
(7) (A) (i) A governmental entity shall not require a written request or assess a charge to view a public record unless otherwise required by law. Requests to view public records may be submitted in person or by telephone, fax, mail, or email if the governmental entity uses such means of communication to transact official business, or via internet portal if the governmental entity maintains an internet portal that is used for accepting public records requests. (ii) A governmental entity may require a request for copies of public records to be: (a) In writing; (b) On a form that complies with subsection (c); or (c) On a form developed by the office of open records counsel. (iii) If a governmental entity does not require a request for copies to be in writing or on a form in accordance with subdivision (a)(7)(A)(ii), then a request for copies of public records may be submitted as provided in subdivision (a)(7)(A)(i). (iv) If a governmental entity requires a request to be in writing under subdivision (a)(7)(A)(ii)( a ), the records custodian of the governmental entity shall accept any of the following: (a) A request submitted in person or by mail; (b) An email request if the governmental entity uses email to transact official business; and (c) A request submitted on an electronic form via internet portal if the governmental entity maintains an internet portal that is used for accepting public records requests. (v) If a governmental entity requires that a request for copies of public records be made on a form as provided in subdivision (a)(7)(A)(ii), then the governmental entity shall provide such form in the most expeditious means possible when the form is requested. (vi) A governmental entity may require a person making a request to view or make a copy of a public record to present a government-issued photo identification, if the person possesses photo identification, that includes the person's address. If a person does not possess photo identification, then the governmental entity may require other forms of identification evidencing the person's residency in this state. (vii) Notwithstanding any other law to the contrary: (a) If a person makes two (2) or more requests to view a public record within a six-month period and, for each request, the person fails to view the public record within fifteen (15) business days of receiving notification that the record is available to view, the governmental entity is not required to comply with any public records request from the person for a period of six (6) months from the date of the second request to view the public record unless the governmental entity determines failure to view the public record was for good cause; and (b) If a person makes a request for copies of a public record and, after copies have been produced, the person fails to pay to the governmental entity the cost for producing such copies, the governmental entity is not required to comply with any public records request from the person until the person pays for such copies; provided, that the person was provided with an estimated cost for producing the copies in accordance with subdivision (a)(7)(B)(ii) prior to producing the copies and the person agreed to pay the estimated cost for such copies. (viii) A requestor is not entitled to special or more expeditious access to records under this part due to the requestor's occupation or association with a specific profession. (B) (i) A records custodian may require a requestor to pay the custodian's reasonable costs incurred in producing the requested material and to assess the reasonable costs in the manner established by the office of open records counsel pursuant to § 8-4-604 . (ii) The records custodian shall provide a requestor an estimate of the reasonable costs to provide copies of the requested material. (C) [Repealed effective July 1, 2025.] (i) If a person makes a request to view or copy a public record with the intent to disrupt government operations, the records custodian charged with fulfilling the request may petition a court of record of competent jurisdiction for an order to enjoin the person from making records requests. (ii) A records custodian shall not petition a court for injunctive relief unless the records custodian has notified the person making the requests in writing stating the specific conduct that may constitute intent to disrupt government operations in violation of this subdivision (a)(7)(C) and the person has continued to engage in such conduct after the notification. The records custodian shall provide such notification after the fifth request by the person made with intent to disrupt government operations. (iii) After a petition is filed and while the case is pending, the records custodian shall continue to comply with this part, but if the records custodian prevails, the person making the requests shall reimburse the records custodian for the labor costs incurred by the records custodian in producing the records during the pendency of the case. (iv) A court may, upon finding by clear and convincing evidence that a records request was made with intent to disrupt government operations, enjoin the person who made the request from making a public records request for a period of up to one (1) year; provided, that the person, while subject to the injunction, may petition the same court for permission to make a public records request and the court may approve the petition if the petitioner shows that the public records request is not made with intent to disrupt government operations. (v) A records custodian who petitions a court for an injunction pursuant to this subdivision (a)(7)(C) shall provide a written report to the office of open records counsel that includes a copy of the petition and any injunction or orders issued by the court. The report must be filed no later than three (3) months after the petition is filed. If a final order has not been issued within three (3) months of the petition's filing, the records custodian shall provide the final order to the office of open records counsel as soon as reasonably possible after the final order is issued. The office of open records counsel shall include a summary of the reports received as part of the office's annual report required by § 8-4-603(b) and provide the summary to the advisory committee on open government. (vi) This subdivision (a)(7)(C) is repealed July 1, 2025.
(A) (i) A governmental entity shall not require a written request or assess a charge to view a public record unless otherwise required by law. Requests to view public records may be submitted in person or by telephone, fax, mail, or email if the governmental entity uses such means of communication to transact official business, or via internet portal if the governmental entity maintains an internet portal that is used for accepting public records requests. (ii) A governmental entity may require a request for copies of public records to be: (a) In writing; (b) On a form that complies with subsection (c); or (c) On a form developed by the office of open records counsel. (iii) If a governmental entity does not require a request for copies to be in writing or on a form in accordance with subdivision (a)(7)(A)(ii), then a request for copies of public records may be submitted as provided in subdivision (a)(7)(A)(i). (iv) If a governmental entity requires a request to be in writing under subdivision (a)(7)(A)(ii)( a ), the records custodian of the governmental entity shall accept any of the following: (a) A request submitted in person or by mail; (b) An email request if the governmental entity uses email to transact official business; and (c) A request submitted on an electronic form via internet portal if the governmental entity maintains an internet portal that is used for accepting public records requests. (v) If a governmental entity requires that a request for copies of public records be made on a form as provided in subdivision (a)(7)(A)(ii), then the governmental entity shall provide such form in the most expeditious means possible when the form is requested. (vi) A governmental entity may require a person making a request to view or make a copy of a public record to present a government-issued photo identification, if the person possesses photo identification, that includes the person's address. If a person does not possess photo identification, then the governmental entity may require other forms of identification evidencing the person's residency in this state. (vii) Notwithstanding any other law to the contrary: (a) If a person makes two (2) or more requests to view a public record within a six-month period and, for each request, the person fails to view the public record within fifteen (15) business days of receiving notification that the record is available to view, the governmental entity is not required to comply with any public records request from the person for a period of six (6) months from the date of the second request to view the public record unless the governmental entity determines failure to view the public record was for good cause; and (b) If a person makes a request for copies of a public record and, after copies have been produced, the person fails to pay to the governmental entity the cost for producing such copies, the governmental entity is not required to comply with any public records request from the person until the person pays for such copies; provided, that the person was provided with an estimated cost for producing the copies in accordance with subdivision (a)(7)(B)(ii) prior to producing the copies and the person agreed to pay the estimated cost for such copies. (viii) A requestor is not entitled to special or more expeditious access to records under this part due to the requestor's occupation or association with a specific profession.
(i) A governmental entity shall not require a written request or assess a charge to view a public record unless otherwise required by law. Requests to view public records may be submitted in person or by telephone, fax, mail, or email if the governmental entity uses such means of communication to transact official business, or via internet portal if the governmental entity maintains an internet portal that is used for accepting public records requests.
(ii) A governmental entity may require a request for copies of public records to be: (a) In writing; (b) On a form that complies with subsection (c); or (c) On a form developed by the office of open records counsel.
(a) In writing;
(b) On a form that complies with subsection (c); or
(c) On a form developed by the office of open records counsel.
(iii) If a governmental entity does not require a request for copies to be in writing or on a form in accordance with subdivision (a)(7)(A)(ii), then a request for copies of public records may be submitted as provided in subdivision (a)(7)(A)(i).
(iv) If a governmental entity requires a request to be in writing under subdivision (a)(7)(A)(ii)( a ), the records custodian of the governmental entity shall accept any of the following: (a) A request submitted in person or by mail; (b) An email request if the governmental entity uses email to transact official business; and (c) A request submitted on an electronic form via internet portal if the governmental entity maintains an internet portal that is used for accepting public records requests.
(a) A request submitted in person or by mail;
(b) An email request if the governmental entity uses email to transact official business; and
(c) A request submitted on an electronic form via internet portal if the governmental entity maintains an internet portal that is used for accepting public records requests.
(v) If a governmental entity requires that a request for copies of public records be made on a form as provided in subdivision (a)(7)(A)(ii), then the governmental entity shall provide such form in the most expeditious means possible when the form is requested.
(vi) A governmental entity may require a person making a request to view or make a copy of a public record to present a government-issued photo identification, if the person possesses photo identification, that includes the person's address. If a person does not possess photo identification, then the governmental entity may require other forms of identification evidencing the person's residency in this state.
(vii) Notwithstanding any other law to the contrary: (a) If a person makes two (2) or more requests to view a public record within a six-month period and, for each request, the person fails to view the public record within fifteen (15) business days of receiving notification that the record is available to view, the governmental entity is not required to comply with any public records request from the person for a period of six (6) months from the date of the second request to view the public record unless the governmental entity determines failure to view the public record was for good cause; and (b) If a person makes a request for copies of a public record and, after copies have been produced, the person fails to pay to the governmental entity the cost for producing such copies, the governmental entity is not required to comply with any public records request from the person until the person pays for such copies; provided, that the person was provided with an estimated cost for producing the copies in accordance with subdivision (a)(7)(B)(ii) prior to producing the copies and the person agreed to pay the estimated cost for such copies.
(a) If a person makes two (2) or more requests to view a public record within a six-month period and, for each request, the person fails to view the public record within fifteen (15) business days of receiving notification that the record is available to view, the governmental entity is not required to comply with any public records request from the person for a period of six (6) months from the date of the second request to view the public record unless the governmental entity determines failure to view the public record was for good cause; and
(b) If a person makes a request for copies of a public record and, after copies have been produced, the person fails to pay to the governmental entity the cost for producing such copies, the governmental entity is not required to comply with any public records request from the person until the person pays for such copies; provided, that the person was provided with an estimated cost for producing the copies in accordance with subdivision (a)(7)(B)(ii) prior to producing the copies and the person agreed to pay the estimated cost for such copies.
(viii) A requestor is not entitled to special or more expeditious access to records under this part due to the requestor's occupation or association with a specific profession.
(B) (i) A records custodian may require a requestor to pay the custodian's reasonable costs incurred in producing the requested material and to assess the reasonable costs in the manner established by the office of open records counsel pursuant to § 8-4-604 . (ii) The records custodian shall provide a requestor an estimate of the reasonable costs to provide copies of the requested material.
(i) A records custodian may require a requestor to pay the custodian's reasonable costs incurred in producing the requested material and to assess the reasonable costs in the manner established by the office of open records counsel pursuant to § 8-4-604 .
(ii) The records custodian shall provide a requestor an estimate of the reasonable costs to provide copies of the requested material.
(C) [Repealed effective July 1, 2025.] (i) If a person makes a request to view or copy a public record with the intent to disrupt government operations, the records custodian charged with fulfilling the request may petition a court of record of competent jurisdiction for an order to enjoin the person from making records requests. (ii) A records custodian shall not petition a court for injunctive relief unless the records custodian has notified the person making the requests in writing stating the specific conduct that may constitute intent to disrupt government operations in violation of this subdivision (a)(7)(C) and the person has continued to engage in such conduct after the notification. The records custodian shall provide such notification after the fifth request by the person made with intent to disrupt government operations. (iii) After a petition is filed and while the case is pending, the records custodian shall continue to comply with this part, but if the records custodian prevails, the person making the requests shall reimburse the records custodian for the labor costs incurred by the records custodian in producing the records during the pendency of the case. (iv) A court may, upon finding by clear and convincing evidence that a records request was made with intent to disrupt government operations, enjoin the person who made the request from making a public records request for a period of up to one (1) year; provided, that the person, while subject to the injunction, may petition the same court for permission to make a public records request and the court may approve the petition if the petitioner shows that the public records request is not made with intent to disrupt government operations. (v) A records custodian who petitions a court for an injunction pursuant to this subdivision (a)(7)(C) shall provide a written report to the office of open records counsel that includes a copy of the petition and any injunction or orders issued by the court. The report must be filed no later than three (3) months after the petition is filed. If a final order has not been issued within three (3) months of the petition's filing, the records custodian shall provide the final order to the office of open records counsel as soon as reasonably possible after the final order is issued. The office of open records counsel shall include a summary of the reports received as part of the office's annual report required by § 8-4-603(b) and provide the summary to the advisory committee on open government. (vi) This subdivision (a)(7)(C) is repealed July 1, 2025.
(i) If a person makes a request to view or copy a public record with the intent to disrupt government operations, the records custodian charged with fulfilling the request may petition a court of record of competent jurisdiction for an order to enjoin the person from making records requests.
(ii) A records custodian shall not petition a court for injunctive relief unless the records custodian has notified the person making the requests in writing stating the specific conduct that may constitute intent to disrupt government operations in violation of this subdivision (a)(7)(C) and the person has continued to engage in such conduct after the notification. The records custodian shall provide such notification after the fifth request by the person made with intent to disrupt government operations.
(iii) After a petition is filed and while the case is pending, the records custodian shall continue to comply with this part, but if the records custodian prevails, the person making the requests shall reimburse the records custodian for the labor costs incurred by the records custodian in producing the records during the pendency of the case.
(iv) A court may, upon finding by clear and convincing evidence that a records request was made with intent to disrupt government operations, enjoin the person who made the request from making a public records request for a period of up to one (1) year; provided, that the person, while subject to the injunction, may petition the same court for permission to make a public records request and the court may approve the petition if the petitioner shows that the public records request is not made with intent to disrupt government operations.
(v) A records custodian who petitions a court for an injunction pursuant to this subdivision (a)(7)(C) shall provide a written report to the office of open records counsel that includes a copy of the petition and any injunction or orders issued by the court. The report must be filed no later than three (3) months after the petition is filed. If a final order has not been issued within three (3) months of the petition's filing, the records custodian shall provide the final order to the office of open records counsel as soon as reasonably possible after the final order is issued. The office of open records counsel shall include a summary of the reports received as part of the office's annual report required by § 8-4-603(b) and provide the summary to the advisory committee on open government.
(vi) This subdivision (a)(7)(C) is repealed July 1, 2025.
(b) [Deleted by 2020 amendment.]
(c) (1) Except as provided in § 10-7-504(g) , all law enforcement personnel records shall be open for inspection as provided in subsection (a); however, whenever the personnel records of a law enforcement officer are inspected as provided in subsection (a), the custodian shall make a record of such inspection and provide notice, within three (3) days from the date of the inspection, to the officer whose personnel records have been inspected: (A) That such inspection has taken place; (B) The name, address and telephone number of the person making such inspection; (C) For whom the inspection was made; and (D) The date of such inspection. (2) Any person making an inspection of such records shall provide such person's name, address, business telephone number, home telephone number, driver license number or other appropriate identification prior to inspecting such records.
(1) Except as provided in § 10-7-504(g) , all law enforcement personnel records shall be open for inspection as provided in subsection (a); however, whenever the personnel records of a law enforcement officer are inspected as provided in subsection (a), the custodian shall make a record of such inspection and provide notice, within three (3) days from the date of the inspection, to the officer whose personnel records have been inspected: (A) That such inspection has taken place; (B) The name, address and telephone number of the person making such inspection; (C) For whom the inspection was made; and (D) The date of such inspection.
(A) That such inspection has taken place;
(B) The name, address and telephone number of the person making such inspection;
(C) For whom the inspection was made; and
(D) The date of such inspection.
(2) Any person making an inspection of such records shall provide such person's name, address, business telephone number, home telephone number, driver license number or other appropriate identification prior to inspecting such records.
(d) (1) As used in this subsection (d), "organization" means an association or nonprofit corporation authorized by the laws of this state that: (A) Was established for the benefit of local government officials or counties, cities, towns, or other local governments or as a municipal bond financing pool; (B) Receives dues, service fees, or any other income from local government officials or local governments that constitute at least thirty percent (30%) of its total annual income; and (C) Is authorized under state law to obtain coverage for its employees in the Tennessee consolidated retirement systems. (2) The records of an organization are confidential and are not open for inspection under subsection (a) if the organization complies with the following requirements: (A) The comptroller of the treasury or the comptroller's designee audits the organization annually; (B) The cost of the audit is paid by the organization; (C) Each audit is completed as soon as practicable after the end of the fiscal year of the organization; and (D) In addition to other information required by the comptroller of the treasury, each audit contains: (i) A listing, by name of the recipient, of all compensation, fees, or other remuneration paid by the organization, or any other organization during the audit year to, or accrued on behalf of, the organization's directors and officers; (ii) A listing, by name of recipient, of all compensation and any other remuneration paid by the organization during the audit year to, or accrued on behalf of, an employee of the organization who receives more than twenty-five thousand dollars ($25,000) in remuneration for such year; (iii) A listing, by name of beneficiary, of deferred compensation, salary continuation, retirement, or other fringe benefit plan or program (excluding qualified health and life insurance plans available to all employees of the organization on a nondiscriminatory basis) established or maintained by the organization for the benefit of any of the organization's directors, officers, or employees, and the amount of any funds paid or accrued to such plan or program during the audit year; and (iv) A listing, by name of recipient, of all fees paid by the organization during the audit year to a contractor, professional advisor, or other personal services provider, which exceed two thousand five hundred dollars ($2,500) for such year. Such listing must also include a statement as to the general effect of each contract and must include each specific amount paid or payable thereunder. (3) An audit conducted under subdivision (d)(2) must be made available for public inspection and copies of such audit must be made available to the press. (4) The records of the following organizations are confidential and not subject to this subsection (d): (A) An organization that employs less than three (3) full-time staff members; and (B) An organization that was exempt from federal income taxation under § 501(c)(3) of the Internal Revenue Code, codified in 26 U.S.C. § 501(c)(3) , as of January 1, 1998, and which makes available to the public its federal return of organization exempt from income tax (Form 990) in accordance with the Internal Revenue Code and related regulations. (5) Subdivisions (d)(2)(D)(i)-(iv) do not require the disclosure of compensation or remuneration paid to a lobbyist registered with the Tennessee ethics commission who is registered to lobby for other employers in addition to being registered to lobby for the organization. (6) Subdivisions (d)(2)(D)(i)-(iv) do not require the disclosure of compensation or remuneration paid to an attorney who is employed by a law firm and performs legal work for other employers in addition to performing legal work for the organization. This subdivision (d)(6) does not prohibit a requestor from obtaining the amounts of compensation or remuneration paid to an attorney on behalf of a political subdivision if the requestor requests the information directly from the political subdivision.
(1) As used in this subsection (d), "organization" means an association or nonprofit corporation authorized by the laws of this state that: (A) Was established for the benefit of local government officials or counties, cities, towns, or other local governments or as a municipal bond financing pool; (B) Receives dues, service fees, or any other income from local government officials or local governments that constitute at least thirty percent (30%) of its total annual income; and (C) Is authorized under state law to obtain coverage for its employees in the Tennessee consolidated retirement systems.
(A) Was established for the benefit of local government officials or counties, cities, towns, or other local governments or as a municipal bond financing pool;
(B) Receives dues, service fees, or any other income from local government officials or local governments that constitute at least thirty percent (30%) of its total annual income; and
(C) Is authorized under state law to obtain coverage for its employees in the Tennessee consolidated retirement systems.
(2) The records of an organization are confidential and are not open for inspection under subsection (a) if the organization complies with the following requirements: (A) The comptroller of the treasury or the comptroller's designee audits the organization annually; (B) The cost of the audit is paid by the organization; (C) Each audit is completed as soon as practicable after the end of the fiscal year of the organization; and (D) In addition to other information required by the comptroller of the treasury, each audit contains: (i) A listing, by name of the recipient, of all compensation, fees, or other remuneration paid by the organization, or any other organization during the audit year to, or accrued on behalf of, the organization's directors and officers; (ii) A listing, by name of recipient, of all compensation and any other remuneration paid by the organization during the audit year to, or accrued on behalf of, an employee of the organization who receives more than twenty-five thousand dollars ($25,000) in remuneration for such year; (iii) A listing, by name of beneficiary, of deferred compensation, salary continuation, retirement, or other fringe benefit plan or program (excluding qualified health and life insurance plans available to all employees of the organization on a nondiscriminatory basis) established or maintained by the organization for the benefit of any of the organization's directors, officers, or employees, and the amount of any funds paid or accrued to such plan or program during the audit year; and (iv) A listing, by name of recipient, of all fees paid by the organization during the audit year to a contractor, professional advisor, or other personal services provider, which exceed two thousand five hundred dollars ($2,500) for such year. Such listing must also include a statement as to the general effect of each contract and must include each specific amount paid or payable thereunder.
(A) The comptroller of the treasury or the comptroller's designee audits the organization annually;
(B) The cost of the audit is paid by the organization;
(C) Each audit is completed as soon as practicable after the end of the fiscal year of the organization; and
(D) In addition to other information required by the comptroller of the treasury, each audit contains: (i) A listing, by name of the recipient, of all compensation, fees, or other remuneration paid by the organization, or any other organization during the audit year to, or accrued on behalf of, the organization's directors and officers; (ii) A listing, by name of recipient, of all compensation and any other remuneration paid by the organization during the audit year to, or accrued on behalf of, an employee of the organization who receives more than twenty-five thousand dollars ($25,000) in remuneration for such year; (iii) A listing, by name of beneficiary, of deferred compensation, salary continuation, retirement, or other fringe benefit plan or program (excluding qualified health and life insurance plans available to all employees of the organization on a nondiscriminatory basis) established or maintained by the organization for the benefit of any of the organization's directors, officers, or employees, and the amount of any funds paid or accrued to such plan or program during the audit year; and (iv) A listing, by name of recipient, of all fees paid by the organization during the audit year to a contractor, professional advisor, or other personal services provider, which exceed two thousand five hundred dollars ($2,500) for such year. Such listing must also include a statement as to the general effect of each contract and must include each specific amount paid or payable thereunder.
(i) A listing, by name of the recipient, of all compensation, fees, or other remuneration paid by the organization, or any other organization during the audit year to, or accrued on behalf of, the organization's directors and officers;
(ii) A listing, by name of recipient, of all compensation and any other remuneration paid by the organization during the audit year to, or accrued on behalf of, an employee of the organization who receives more than twenty-five thousand dollars ($25,000) in remuneration for such year;
(iii) A listing, by name of beneficiary, of deferred compensation, salary continuation, retirement, or other fringe benefit plan or program (excluding qualified health and life insurance plans available to all employees of the organization on a nondiscriminatory basis) established or maintained by the organization for the benefit of any of the organization's directors, officers, or employees, and the amount of any funds paid or accrued to such plan or program during the audit year; and
(iv) A listing, by name of recipient, of all fees paid by the organization during the audit year to a contractor, professional advisor, or other personal services provider, which exceed two thousand five hundred dollars ($2,500) for such year. Such listing must also include a statement as to the general effect of each contract and must include each specific amount paid or payable thereunder.
(3) An audit conducted under subdivision (d)(2) must be made available for public inspection and copies of such audit must be made available to the press.
(4) The records of the following organizations are confidential and not subject to this subsection (d): (A) An organization that employs less than three (3) full-time staff members; and (B) An organization that was exempt from federal income taxation under § 501(c)(3) of the Internal Revenue Code, codified in 26 U.S.C. § 501(c)(3) , as of January 1, 1998, and which makes available to the public its federal return of organization exempt from income tax (Form 990) in accordance with the Internal Revenue Code and related regulations.
(A) An organization that employs less than three (3) full-time staff members; and
(B) An organization that was exempt from federal income taxation under § 501(c)(3) of the Internal Revenue Code, codified in 26 U.S.C. § 501(c)(3) , as of January 1, 1998, and which makes available to the public its federal return of organization exempt from income tax (Form 990) in accordance with the Internal Revenue Code and related regulations.
(5) Subdivisions (d)(2)(D)(i)-(iv) do not require the disclosure of compensation or remuneration paid to a lobbyist registered with the Tennessee ethics commission who is registered to lobby for other employers in addition to being registered to lobby for the organization.
(6) Subdivisions (d)(2)(D)(i)-(iv) do not require the disclosure of compensation or remuneration paid to an attorney who is employed by a law firm and performs legal work for other employers in addition to performing legal work for the organization. This subdivision (d)(6) does not prohibit a requestor from obtaining the amounts of compensation or remuneration paid to an attorney on behalf of a political subdivision if the requestor requests the information directly from the political subdivision.
(e) [Deleted by 2020 amendment.]
(f) All records, employment applications, credentials and similar documents obtained by any person in conjunction with an employment search for a director of schools or any chief public administrative officer shall at all times, during business hours, be open for personal inspection by any citizen of Tennessee, and those in charge of such records shall not refuse such right of inspection to any citizen, unless otherwise provided by state law. For the purposes of this subsection (f), the term "person" includes a natural person, corporation, firm, company, association or any other business entity.
(g) (1) No later than July 1, 2018, every county and municipal governmental entity subject to this section shall establish a written public records policy properly adopted by the appropriate governing authority. The public records policy shall not impose requirements on those requesting records that are more burdensome than state law and shall include: (A) The process for making requests to inspect public records or receive copies of public records and a copy of any required request form; (B) The process for responding to requests, including redaction practices; (C) A statement of any fees charged for copies of public records and the procedures for billing and payment; and (D) The name or title and the contact information of the individual or individuals within such governmental entity designated as the public records request coordinator. (2) No later than January 1, 2019, state governmental entities shall promulgate rules regarding public records, which must meet the requirements under subdivisions (g)(1)(A)-(D). Such rules shall be promulgated in accordance with the Uniform Administrative Procedures Act. Any written public records policy of a state governmental entity adopted prior to April 12, 2018, if any, remains in full force and effect until the state governmental entity adopts rules in accordance with this subdivision (g)(2).
(1) No later than July 1, 2018, every county and municipal governmental entity subject to this section shall establish a written public records policy properly adopted by the appropriate governing authority. The public records policy shall not impose requirements on those requesting records that are more burdensome than state law and shall include: (A) The process for making requests to inspect public records or receive copies of public records and a copy of any required request form; (B) The process for responding to requests, including redaction practices; (C) A statement of any fees charged for copies of public records and the procedures for billing and payment; and (D) The name or title and the contact information of the individual or individuals within such governmental entity designated as the public records request coordinator.
(A) The process for making requests to inspect public records or receive copies of public records and a copy of any required request form;
(B) The process for responding to requests, including redaction practices;
(C) A statement of any fees charged for copies of public records and the procedures for billing and payment; and
(D) The name or title and the contact information of the individual or individuals within such governmental entity designated as the public records request coordinator.
(2) No later than January 1, 2019, state governmental entities shall promulgate rules regarding public records, which must meet the requirements under subdivisions (g)(1)(A)-(D). Such rules shall be promulgated in accordance with the Uniform Administrative Procedures Act. Any written public records policy of a state governmental entity adopted prior to April 12, 2018, if any, remains in full force and effect until the state governmental entity adopts rules in accordance with this subdivision (g)(2).
(h) (1) Notwithstanding any law to the contrary, a governmental entity shall not authorize the destruction of public records subject to disclosure under this part if the governmental entity knows the records are subject to a pending public record request submitted to the governmental entity. (2) Prior to authorizing the destruction of public records, a governmental entity shall contact the public record request coordinator to ensure the records subject to destruction are not subject to any pending public record requests submitted to the governmental entity. (3) A governmental entity that authorizes the destruction of public records in violation of this part may be fined up to five hundred dollars ($500) by a court of competent jurisdiction. (4) A governmental entity is not liable under this subsection (h) for authorizing the destruction of public records if the governmental entity contacted the respective records custodian in accordance with subdivision (h)(2) and received notice from the records custodian that the records were not subject to a pending public record request. (5) This subsection (h) does not absolve a public official from criminal liability for intentionally or knowingly altering or destroying a public record in violation of § 39-16-504 . (6) This subsection (h) does not prohibit a records custodian from disposing of public records in accordance with an established records retention schedule or records retention policy as part of the ordinary course of business when the records custodian is without knowledge that the records are subject to a pending public record request. (7) Written or electronic correspondence regarding a public record request, including, without limitation, forms, emails, letters, facsimiles, and other attachments must be retained by the respective records custodian for not less than twelve (12) months. This subdivision (h)(7) does not apply to the public records subject to the request.
(1) Notwithstanding any law to the contrary, a governmental entity shall not authorize the destruction of public records subject to disclosure under this part if the governmental entity knows the records are subject to a pending public record request submitted to the governmental entity.
(2) Prior to authorizing the destruction of public records, a governmental entity shall contact the public record request coordinator to ensure the records subject to destruction are not subject to any pending public record requests submitted to the governmental entity.
(3) A governmental entity that authorizes the destruction of public records in violation of this part may be fined up to five hundred dollars ($500) by a court of competent jurisdiction.
(4) A governmental entity is not liable under this subsection (h) for authorizing the destruction of public records if the governmental entity contacted the respective records custodian in accordance with subdivision (h)(2) and received notice from the records custodian that the records were not subject to a pending public record request.
(5) This subsection (h) does not absolve a public official from criminal liability for intentionally or knowingly altering or destroying a public record in violation of § 39-16-504 .
(6) This subsection (h) does not prohibit a records custodian from disposing of public records in accordance with an established records retention schedule or records retention policy as part of the ordinary course of business when the records custodian is without knowledge that the records are subject to a pending public record request.
(7) Written or electronic correspondence regarding a public record request, including, without limitation, forms, emails, letters, facsimiles, and other attachments must be retained by the respective records custodian for not less than twelve (12) months. This subdivision (h)(7) does not apply to the public records subject to the request.
Amended by 2023 Tenn. Acts, ch. 157, s 1, eff. 4/17/2023.
Amended by 2022 Tenn. Acts, ch. 721, Secs.s 2, s 3 eff. 7/1/2022.
Amended by 2022 Tenn. Acts, ch. 721, s 1, eff. 7/1/2022.
Amended by 2021 Tenn. Acts, ch. 337, s 1, eff. 5/4/2021.
Amended by 2021 Tenn. Acts, ch. 242, s 1, eff. 4/28/2021.
Amended by 2020 Tenn. Acts, ch. 738, s 1, eff. 6/22/2020.
Amended by 2020 Tenn. Acts, ch. 676, Secs.s 1, s 2, s 3 eff. 6/15/2020.
Amended by 2018 Tenn. Acts, ch. 712, s 1, eff. 4/12/2018.
Amended by 2017 Tenn. Acts, ch. 233, s 1, eff. 7/1/2017.
Amended by 2016 Tenn. Acts, ch. 722, Secs.s 2, s 3, s 4 eff. 7/1/2016.
Amended by 2016 Tenn. Acts, ch. 722, s 1, eff. 7/1/2016.
Acts 1957, ch. 285, § 1; T.C.A., § 15-304; Acts 1981, ch. 376, § 1; 1984, ch. 929, §§ 1, 3; 1991, ch. 369, § 7; 1993, ch. 475, § 1; 1998, ch. 1102, §§ 2, 4; 1999, ch. 514, § 1; 2000, ch. 714, § 1; 2005, ch. 263, § 1; 2007 , ch. 425, § 1; 2008 , ch. 1179, § 1; 2011 , ch. 353, § 1.
Tenn. Code Ann. § 10-7-513 — TN Code / Title 10 / Chapter 7 / Section 10-7-513
Request for removal of military discharge or redaction of social security number from military discharge
Status: in_force

(a) This section applies to a military veteran's department of defense form DD-214 or other military discharge record that is recorded with or that otherwise comes into the possession of a governmental body. (b) The record is confidential for the seventy-five (75) years following the date it is recorded with or otherwise first comes into the possession of a governmental body. During such period, the governmental body may permit inspection or copying of the record or disclose information contained in the record only in accordance with this section or in accordance with a court order. (c) On request and presentation of proper identification, the following persons may inspect the military discharge record or obtain from the governmental body a copy or certified copy of such record: (1) The veteran who is the subject of the record; (2) The legal guardian of the veteran; (3) The spouse or a child or parent of the veteran or, if there is no living spouse, child, or parent, the nearest living relative of the veteran; (4) The personal representative of the estate of the veteran; (5) The person named by the veteran, or by a person described by subdivision (c)(2), (c)(3), or (c)(4), in an appropriate power of attorney; (6) Another governmental body; or (7) An authorized representative of the funeral home that assists with the burial of the veteran. (d) A court that orders the release of information under this section shall limit the further disclosure of the information and the purposes for which the information may be used. (e) A governmental body that obtains information from the record shall limit the governmental body's use and disclosure of the information to the purpose for which the information was obtained. (f) (1) Any person described in subdivisions (c)(1)-(5) may request that a county register of deeds remove from the official records held in such register's office, excepting records preserved on microfilm, any of the following record forms: DD-214, DD-215, WD AGO 55, WD AGO 53-55, NAVMC 78-PD, NAVPERS 553, or any other military discharge, or alternatively may request that the veteran's social security identification number be redacted from any such military discharge record if such records are stored in a manner that permits redaction. (2) The request for removal of a military discharge record or redaction of a social security number from a military discharge record in the office of the county register of deeds pursuant to subdivision (f)(1) shall be made on a paper writing in a form substantially as follows: REQUEST FOR REMOVAL OF MILITARY DISCHARGE OR REDACTION OF SOCIAL SECURITY NUMBER FROM A MILITARY DISCHARGE 1. Full Name of Veteran: ____________________ 2. Name of Person Making Request: ____________________ 3. If not the Veteran making the request, identify the legal relationship that entitles the Person Making Request to make the request: (check one) (a) Spouse, child, or parent (or nearest living relative if there is no living spouse, child, or parent) of the veteran ____________________ (b) Attorney-in-fact ____________________ (c) Personal Representative of Veteran's Estate ____________________ (d) Legal Guardian ____________________ 4. Check (a) or (b): (a) Request removal of military discharge record ____________________ (b) Request redaction of social security number on military discharge record (if practicable) ____________________ 5. Type of Military Discharge Record: ____________________ 6. Book and Page Number or other reference identifying where the military discharge record is recorded in the ____________________ County Register's office: Book No. ______________ Page No. ______________; or ______________ No. ______________ 7. Signature of Person Making Request: ____________________ State of Tennessee County of ____________________ Personally appeared before me __________, (person duly authorized to take acknowledgments in county), the within named ______________, with whom I am personally acquainted (or proven to me on the basis of satisfactory evidence) and who acknowledges that such person executed the within instrument for the purpose of making a request of the Register of Deeds of ______________ County, Tennessee, to remove a military discharge record or redact a social security identification number from a military discharge record, excepting microfilm records. Witness my hand this ____________________ day of ____________________, 20 ____________________. (signature of person taking acknowledgement) [Space for Seal of Office] (3) The completed request form as provided in subdivision (f)(2) is eligible for recording in the office of the county register of deeds where submitted. The register has no duty to inquire beyond the acknowledged request to verify the identity or authority of the person requesting the removal. Upon recording the written request, the county register shall act in accordance with the request to either remove the military discharge record identified in the request from the records of the office, except microfilm records, or redact the social security identification number from a military discharge record recorded in the office of the county register if practicable. If redaction is requested and is not practicable, the county register shall not record the request and shall, verbally or by writing, explain to the person making the request why redaction is not practicable and state that the person may instead request the removal of the military discharge record from the records of the county register. Amended by 2016 Tenn. Acts, ch. 694, s 1, eff. 3/24/2016. Acts 2003 , ch. 292, § 1; 2010 , ch. 797, § 1.
(a) This section applies to a military veteran's department of defense form DD-214 or other military discharge record that is recorded with or that otherwise comes into the possession of a governmental body.
(b) The record is confidential for the seventy-five (75) years following the date it is recorded with or otherwise first comes into the possession of a governmental body. During such period, the governmental body may permit inspection or copying of the record or disclose information contained in the record only in accordance with this section or in accordance with a court order.
(c) On request and presentation of proper identification, the following persons may inspect the military discharge record or obtain from the governmental body a copy or certified copy of such record: (1) The veteran who is the subject of the record; (2) The legal guardian of the veteran; (3) The spouse or a child or parent of the veteran or, if there is no living spouse, child, or parent, the nearest living relative of the veteran; (4) The personal representative of the estate of the veteran; (5) The person named by the veteran, or by a person described by subdivision (c)(2), (c)(3), or (c)(4), in an appropriate power of attorney; (6) Another governmental body; or (7) An authorized representative of the funeral home that assists with the burial of the veteran.
(1) The veteran who is the subject of the record;
(2) The legal guardian of the veteran;
(3) The spouse or a child or parent of the veteran or, if there is no living spouse, child, or parent, the nearest living relative of the veteran;
(4) The personal representative of the estate of the veteran;
(5) The person named by the veteran, or by a person described by subdivision (c)(2), (c)(3), or (c)(4), in an appropriate power of attorney;
(6) Another governmental body; or
(7) An authorized representative of the funeral home that assists with the burial of the veteran.
(d) A court that orders the release of information under this section shall limit the further disclosure of the information and the purposes for which the information may be used.
(e) A governmental body that obtains information from the record shall limit the governmental body's use and disclosure of the information to the purpose for which the information was obtained.
(f) (1) Any person described in subdivisions (c)(1)-(5) may request that a county register of deeds remove from the official records held in such register's office, excepting records preserved on microfilm, any of the following record forms: DD-214, DD-215, WD AGO 55, WD AGO 53-55, NAVMC 78-PD, NAVPERS 553, or any other military discharge, or alternatively may request that the veteran's social security identification number be redacted from any such military discharge record if such records are stored in a manner that permits redaction. (2) The request for removal of a military discharge record or redaction of a social security number from a military discharge record in the office of the county register of deeds pursuant to subdivision (f)(1) shall be made on a paper writing in a form substantially as follows: REQUEST FOR REMOVAL OF MILITARY DISCHARGE OR REDACTION OF SOCIAL SECURITY NUMBER FROM A MILITARY DISCHARGE 1. Full Name of Veteran: ____________________ 2. Name of Person Making Request: ____________________ 3. If not the Veteran making the request, identify the legal relationship that entitles the Person Making Request to make the request: (check one) (a) Spouse, child, or parent (or nearest living relative if there is no living spouse, child, or parent) of the veteran ____________________ (b) Attorney-in-fact ____________________ (c) Personal Representative of Veteran's Estate ____________________ (d) Legal Guardian ____________________ 4. Check (a) or (b): (a) Request removal of military discharge record ____________________ (b) Request redaction of social security number on military discharge record (if practicable) ____________________ 5. Type of Military Discharge Record: ____________________ 6. Book and Page Number or other reference identifying where the military discharge record is recorded in the ____________________ County Register's office: Book No. ______________ Page No. ______________; or ______________ No. ______________ 7. Signature of Person Making Request: ____________________ State of Tennessee County of ____________________ Personally appeared before me __________, (person duly authorized to take acknowledgments in county), the within named ______________, with whom I am personally acquainted (or proven to me on the basis of satisfactory evidence) and who acknowledges that such person executed the within instrument for the purpose of making a request of the Register of Deeds of ______________ County, Tennessee, to remove a military discharge record or redact a social security identification number from a military discharge record, excepting microfilm records. Witness my hand this ____________________ day of ____________________, 20 ____________________. (signature of person taking acknowledgement) [Space for Seal of Office] (3) The completed request form as provided in subdivision (f)(2) is eligible for recording in the office of the county register of deeds where submitted. The register has no duty to inquire beyond the acknowledged request to verify the identity or authority of the person requesting the removal. Upon recording the written request, the county register shall act in accordance with the request to either remove the military discharge record identified in the request from the records of the office, except microfilm records, or redact the social security identification number from a military discharge record recorded in the office of the county register if practicable. If redaction is requested and is not practicable, the county register shall not record the request and shall, verbally or by writing, explain to the person making the request why redaction is not practicable and state that the person may instead request the removal of the military discharge record from the records of the county register.
(1) Any person described in subdivisions (c)(1)-(5) may request that a county register of deeds remove from the official records held in such register's office, excepting records preserved on microfilm, any of the following record forms: DD-214, DD-215, WD AGO 55, WD AGO 53-55, NAVMC 78-PD, NAVPERS 553, or any other military discharge, or alternatively may request that the veteran's social security identification number be redacted from any such military discharge record if such records are stored in a manner that permits redaction.
(2) The request for removal of a military discharge record or redaction of a social security number from a military discharge record in the office of the county register of deeds pursuant to subdivision (f)(1) shall be made on a paper writing in a form substantially as follows: REQUEST FOR REMOVAL OF MILITARY DISCHARGE OR REDACTION OF SOCIAL SECURITY NUMBER FROM A MILITARY DISCHARGE 1. Full Name of Veteran: ____________________ 2. Name of Person Making Request: ____________________ 3. If not the Veteran making the request, identify the legal relationship that entitles the Person Making Request to make the request: (check one) (a) Spouse, child, or parent (or nearest living relative if there is no living spouse, child, or parent) of the veteran ____________________ (b) Attorney-in-fact ____________________ (c) Personal Representative of Veteran's Estate ____________________ (d) Legal Guardian ____________________ 4. Check (a) or (b): (a) Request removal of military discharge record ____________________ (b) Request redaction of social security number on military discharge record (if practicable) ____________________ 5. Type of Military Discharge Record: ____________________ 6. Book and Page Number or other reference identifying where the military discharge record is recorded in the ____________________ County Register's office: Book No. ______________ Page No. ______________; or ______________ No. ______________ 7. Signature of Person Making Request: ____________________ State of Tennessee County of ____________________ Personally appeared before me __________, (person duly authorized to take acknowledgments in county), the within named ______________, with whom I am personally acquainted (or proven to me on the basis of satisfactory evidence) and who acknowledges that such person executed the within instrument for the purpose of making a request of the Register of Deeds of ______________ County, Tennessee, to remove a military discharge record or redact a social security identification number from a military discharge record, excepting microfilm records. Witness my hand this ____________________ day of ____________________, 20 ____________________. (signature of person taking acknowledgement) [Space for Seal of Office]
REQUEST FOR REMOVAL OF MILITARY DISCHARGE OR REDACTION OF SOCIAL SECURITY NUMBER FROM A MILITARY DISCHARGE
1. Full Name of Veteran: ____________________
____________________
2. Name of Person Making Request: ____________________
____________________
3. If not the Veteran making the request, identify the legal relationship that entitles the Person Making Request to make the request: (check one) (a) Spouse, child, or parent (or nearest living relative if there is no living spouse, child, or parent) of the veteran ____________________ (b) Attorney-in-fact ____________________ (c) Personal Representative of Veteran's Estate ____________________ (d) Legal Guardian ____________________
(a) Spouse, child, or parent (or nearest living relative if there is no living spouse, child, or parent) of the veteran ____________________
(b) Attorney-in-fact ____________________
(c) Personal Representative of Veteran's Estate ____________________
(d) Legal Guardian ____________________
4. Check (a) or (b): (a) Request removal of military discharge record ____________________ (b) Request redaction of social security number on military discharge record (if practicable) ____________________
(a) Request removal of military discharge record ____________________
(b) Request redaction of social security number on military discharge record (if practicable) ____________________
5. Type of Military Discharge Record: ____________________
____________________
6. Book and Page Number or other reference identifying where the military discharge record is recorded in the ____________________ County Register's office: Book No. ______________ Page No. ______________; or ______________ No. ______________
Book No. ______________ Page No. ______________; or
______________ No. ______________
7. Signature of Person Making Request: ____________________ State of Tennessee County of ____________________ Personally appeared before me __________, (person duly authorized to take acknowledgments in county), the within named ______________, with whom I am personally acquainted (or proven to me on the basis of satisfactory evidence) and who acknowledges that such person executed the within instrument for the purpose of making a request of the Register of Deeds of ______________ County, Tennessee, to remove a military discharge record or redact a social security identification number from a military discharge record, excepting microfilm records. Witness my hand this ____________________ day of ____________________, 20 ____________________. (signature of person taking acknowledgement) [Space for Seal of Office]
____________________
State of Tennessee
County of ____________________
Personally appeared before me __________, (person duly authorized to take acknowledgments in county), the within named ______________, with whom I am personally acquainted (or proven to me on the basis of satisfactory evidence) and who acknowledges that such person executed the within instrument for the purpose of making a request of the Register of Deeds of ______________ County, Tennessee, to remove a military discharge record or redact a social security identification number from a military discharge record, excepting microfilm records.
Witness my hand this ____________________ day of ____________________, 20 ____________________.
(signature of person taking acknowledgement)
[Space for Seal of Office]
(3) The completed request form as provided in subdivision (f)(2) is eligible for recording in the office of the county register of deeds where submitted. The register has no duty to inquire beyond the acknowledged request to verify the identity or authority of the person requesting the removal. Upon recording the written request, the county register shall act in accordance with the request to either remove the military discharge record identified in the request from the records of the office, except microfilm records, or redact the social security identification number from a military discharge record recorded in the office of the county register if practicable. If redaction is requested and is not practicable, the county register shall not record the request and shall, verbally or by writing, explain to the person making the request why redaction is not practicable and state that the person may instead request the removal of the military discharge record from the records of the county register.
Amended by 2016 Tenn. Acts, ch. 694, s 1, eff. 3/24/2016.
Acts 2003 , ch. 292, § 1; 2010 , ch. 797, § 1.
Tenn. Code Ann. § 10-7-501 — TN Code / Title 10 / Chapter 7 / Section 10-7-501
Reproduction of state records on film
Status: in_force

The head of any department, commission, board, or agency of the state government may cause any or all records kept by such head or it to be photographed, microphotographed or reproduced on film; provided, that the microfilm project has been evaluated and approved by the division of records management of the department of state. Such photographic film shall comply with the minimum standards of quality approved for permanent photographic records by the national bureau of standards, and the device used to reproduce such records on film shall be one which accurately reproduces the original thereof in all details. Amended by 2013 Tenn. Acts, ch. 207,s 7, eff. 4/23/2013. Acts 1947, ch. 26, § 1; C. Supp. 1950, § 255.93 (Williams, § 1034.80); Acts 1977, ch. 38, § 1; T.C.A. (orig. ed.), § 15-301; Acts 1981, ch. 364, § 3.
The head of any department, commission, board, or agency of the state government may cause any or all records kept by such head or it to be photographed, microphotographed or reproduced on film; provided, that the microfilm project has been evaluated and approved by the division of records management of the department of state. Such photographic film shall comply with the minimum standards of quality approved for permanent photographic records by the national bureau of standards, and the device used to reproduce such records on film shall be one which accurately reproduces the original thereof in all details.
Amended by 2013 Tenn. Acts, ch. 207,s 7, eff. 4/23/2013.
Acts 1947, ch. 26, § 1; C. Supp. 1950, § 255.93 (Williams, § 1034.80); Acts 1977, ch. 38, § 1; T.C.A. (orig. ed.), § 15-301; Acts 1981, ch. 364, § 3.
Tenn. Code Ann. § 10-7-505 — TN Code / Title 10 / Chapter 7 / Section 10-7-505
Denial of access - Procedures for obtaining access - Court orders - Injunctions - Appeals - Liability for nondisclosure
Status: in_force

(a) Any citizen of Tennessee who shall request the right of personal inspection of any state, county or municipal record as provided in § 10-7-503 , and whose request has been in whole or in part denied by the official and/or designee of the official or through any act or regulation of any official or designee of any official, shall be entitled to petition for access to any such record and to obtain judicial review of the actions taken to deny the access. (b) Such petition shall be filed in the chancery court or circuit court for the county in which the county or municipal records sought are situated, or in any other court of that county having equity jurisdiction. In the case of records in the custody and control of any state department, agency or instrumentality, such petition shall be filed in the chancery court or circuit court of Davidson County; or in the chancery court or circuit court for the county in which the state records are situated if different from Davidson County, or in any other court of that county having equity jurisdiction; or in the chancery court or circuit court in the county of the petitioner's residence, or in any other court of that county having equity jurisdiction. Upon filing of the petition, the court shall, upon request of the petitioning party, issue an order requiring the defendant or respondent party or parties to immediately appear and show cause, if they have any, why the petition should not be granted. A formal written response to the petition shall not be required, and the generally applicable periods of filing such response shall not apply in the interest of expeditious hearings. The court may direct that the records being sought be submitted under seal for review by the court and no other party. The decision of the court on the petition shall constitute a final judgment on the merits. (c) The burden of proof for justification of nondisclosure of records sought shall be upon the official and/or designee of the official of those records and the justification for the nondisclosure must be shown by a preponderance of the evidence. (d) The court, in ruling upon the petition of any party proceeding hereunder, shall render written findings of fact and conclusions of law and shall be empowered to exercise full injunctive remedies and relief to secure the purposes and intentions of this section, and this section shall be broadly construed so as to give the fullest possible public access to public records. (e) Upon a judgment in favor of the petitioner, the court shall order that the records be made available to the petitioner unless: (1) There is a timely filing of a notice of appeal; and (2) The court certifies that there exists a substantial legal issue with respect to the disclosure of the documents which ought to be resolved by the appellate courts. (f) Any public official required to produce records pursuant to this part shall not be found criminally or civilly liable for the release of such records, nor shall a public official required to release records in such public official's custody or under such public official's control be found responsible for any damages caused, directly or indirectly, by the release of such information. (g) If the court finds that the governmental entity, or agent thereof, refusing to disclose a record, knew that such record was public and willfully refused to disclose it, such court may, in its discretion, assess all reasonable costs involved in obtaining the record, including reasonable attorneys' fees, against the nondisclosing governmental entity. In determining whether the action was willful, the court may consider any guidance provided to the records custodian by the office of open records counsel as created in title 8, chapter 4. Acts 1957, ch. 285, § 3; 1975, ch. 127, § 2; 1977, ch. 152, § 4; T.C.A., § 15-306; Acts 1984, ch. 929, §§ 2, 4; 1985, ch. 342, § 1; 1988, ch. 888, § 1; 2008, ch. 1179, §§ 2-4.
(a) Any citizen of Tennessee who shall request the right of personal inspection of any state, county or municipal record as provided in § 10-7-503 , and whose request has been in whole or in part denied by the official and/or designee of the official or through any act or regulation of any official or designee of any official, shall be entitled to petition for access to any such record and to obtain judicial review of the actions taken to deny the access.
(b) Such petition shall be filed in the chancery court or circuit court for the county in which the county or municipal records sought are situated, or in any other court of that county having equity jurisdiction. In the case of records in the custody and control of any state department, agency or instrumentality, such petition shall be filed in the chancery court or circuit court of Davidson County; or in the chancery court or circuit court for the county in which the state records are situated if different from Davidson County, or in any other court of that county having equity jurisdiction; or in the chancery court or circuit court in the county of the petitioner's residence, or in any other court of that county having equity jurisdiction. Upon filing of the petition, the court shall, upon request of the petitioning party, issue an order requiring the defendant or respondent party or parties to immediately appear and show cause, if they have any, why the petition should not be granted. A formal written response to the petition shall not be required, and the generally applicable periods of filing such response shall not apply in the interest of expeditious hearings. The court may direct that the records being sought be submitted under seal for review by the court and no other party. The decision of the court on the petition shall constitute a final judgment on the merits.
(c) The burden of proof for justification of nondisclosure of records sought shall be upon the official and/or designee of the official of those records and the justification for the nondisclosure must be shown by a preponderance of the evidence.
(d) The court, in ruling upon the petition of any party proceeding hereunder, shall render written findings of fact and conclusions of law and shall be empowered to exercise full injunctive remedies and relief to secure the purposes and intentions of this section, and this section shall be broadly construed so as to give the fullest possible public access to public records.
(e) Upon a judgment in favor of the petitioner, the court shall order that the records be made available to the petitioner unless: (1) There is a timely filing of a notice of appeal; and (2) The court certifies that there exists a substantial legal issue with respect to the disclosure of the documents which ought to be resolved by the appellate courts.
(1) There is a timely filing of a notice of appeal; and
(2) The court certifies that there exists a substantial legal issue with respect to the disclosure of the documents which ought to be resolved by the appellate courts.
(f) Any public official required to produce records pursuant to this part shall not be found criminally or civilly liable for the release of such records, nor shall a public official required to release records in such public official's custody or under such public official's control be found responsible for any damages caused, directly or indirectly, by the release of such information.
(g) If the court finds that the governmental entity, or agent thereof, refusing to disclose a record, knew that such record was public and willfully refused to disclose it, such court may, in its discretion, assess all reasonable costs involved in obtaining the record, including reasonable attorneys' fees, against the nondisclosing governmental entity. In determining whether the action was willful, the court may consider any guidance provided to the records custodian by the office of open records counsel as created in title 8, chapter 4.
Acts 1957, ch. 285, § 3; 1975, ch. 127, § 2; 1977, ch. 152, § 4; T.C.A., § 15-306; Acts 1984, ch. 929, §§ 2, 4; 1985, ch. 342, § 1; 1988, ch. 888, § 1; 2008, ch. 1179, §§ 2-4.
Tenn. Code Ann. § 10-7-602 — TN Code / Title 10 / Chapter 7 / Section 10-7-602
Definitions
Status: in_force

As used in §§ 10-7-601 - 10-7-606, unless the context otherwise requires: (1) (A) "Agency" means a state board, commission, council, committee, authority, task force, or other similar multi-member agency created by statute, having state-wide jurisdiction; (B) "Agency" does not include any such entity composed entirely of ex officio members or popularly elected members, except where such agency includes one (1) or more members of the general assembly. "Agency" also does not include any interstate compact; (2) "Secretary" means the secretary of state; and (3) (A) "Vacancy" or "vacant agency position" means: (i) A vacancy in an existing agency; or (ii) A new, unfilled agency position; (B) "Vacancy" does not mean: (i) A vacant position on an agency composed exclusively of persons employed by a political subdivision or another agency; or (ii) A vacancy to be filled by a person required to have a specific title or position. Acts 1992, ch. 766, § 3; 1993, ch. 162, § 1.
As used in §§ 10-7-601 - 10-7-606, unless the context otherwise requires:
(1) (A) "Agency" means a state board, commission, council, committee, authority, task force, or other similar multi-member agency created by statute, having state-wide jurisdiction; (B) "Agency" does not include any such entity composed entirely of ex officio members or popularly elected members, except where such agency includes one (1) or more members of the general assembly. "Agency" also does not include any interstate compact;
(A) "Agency" means a state board, commission, council, committee, authority, task force, or other similar multi-member agency created by statute, having state-wide jurisdiction;
(B) "Agency" does not include any such entity composed entirely of ex officio members or popularly elected members, except where such agency includes one (1) or more members of the general assembly. "Agency" also does not include any interstate compact;
(2) "Secretary" means the secretary of state; and
(3) (A) "Vacancy" or "vacant agency position" means: (i) A vacancy in an existing agency; or (ii) A new, unfilled agency position; (B) "Vacancy" does not mean: (i) A vacant position on an agency composed exclusively of persons employed by a political subdivision or another agency; or (ii) A vacancy to be filled by a person required to have a specific title or position.
(A) "Vacancy" or "vacant agency position" means: (i) A vacancy in an existing agency; or (ii) A new, unfilled agency position;
(i) A vacancy in an existing agency; or
(ii) A new, unfilled agency position;
(B) "Vacancy" does not mean: (i) A vacant position on an agency composed exclusively of persons employed by a political subdivision or another agency; or (ii) A vacancy to be filled by a person required to have a specific title or position.
(i) A vacant position on an agency composed exclusively of persons employed by a political subdivision or another agency; or
(ii) A vacancy to be filled by a person required to have a specific title or position.
Acts 1992, ch. 766, § 3; 1993, ch. 162, § 1.
Tenn. Code Ann. § 10-1-103 — TN Code / Title 10 / Chapter 1 / Section 10-1-103
Components of state library system
Status: in_force

The state library system consists of the existing state library, archives, the regional library system, the regional library for accessible books and media, library extension properties and services, and such other properties and services as may from time to time be assigned to the division of public libraries and archives, excluding the law library of this state, which functions under the direction of the supreme court. Amended by 2021 Tenn. Acts, ch. 249, s 1, eff. 7/1/2022. Amended by 2018 Tenn. Acts, ch. 543, s 1, eff. 3/9/2018. Acts 1951, ch. 197, § 2 (Williams, § 2278.3); impl. am. Acts 1959, ch. 9, § 12; Acts 1976, ch. 458, § 1; T.C.A. (orig. ed.), § 10-103.
The state library system consists of the existing state library, archives, the regional library system, the regional library for accessible books and media, library extension properties and services, and such other properties and services as may from time to time be assigned to the division of public libraries and archives, excluding the law library of this state, which functions under the direction of the supreme court.
Amended by 2021 Tenn. Acts, ch. 249, s 1, eff. 7/1/2022.
Amended by 2018 Tenn. Acts, ch. 543, s 1, eff. 3/9/2018.
Acts 1951, ch. 197, § 2 (Williams, § 2278.3); impl. am. Acts 1959, ch. 9, § 12; Acts 1976, ch. 458, § 1; T.C.A. (orig. ed.), § 10-103.
Tenn. Code Ann. § 10-7-404 — TN Code / Title 10 / Chapter 7 / Section 10-7-404
Destruction of public records authorized - Conditions prerequisite to destruction - Records manual
Status: in_force

(a) The county public records commission has the right to authorize the destruction of any and all public records as defined in § 10-7-403 , which are required by law to be retained, when such records have been photocopied, photostated, filmed, microfilmed, or preserved by microphotographic process, as hereinafter provided; provided, that no record required by law to be permanently retained shall be destroyed without a majority vote of the commission. A county officer or judge of a court of record shall be entitled to prevent the destruction of documents, minutes, or records in the office or court, as appropriate. The requirement to photocopy, photostat, film, microfilm, or preserve by microphotographic process prior to destruction in accordance with this section shall not be required of "temporary records" and/or "working papers" as defined in § 10-7-301 . The commission does not have the authority to authorize the destruction of any financial or other record which is determined by the comptroller of the treasury to be required for audit purposes until the pertinent audit has been completed. After the audit, disposition will be determined pursuant to procedures developed by the comptroller of the treasury; provided, that the commission shall not have the authority to authorize the destruction of any other record which is otherwise required by law to be retained. (b) The county technical assistance service, a unit of the Institute for Public Service of the University of Tennessee, is authorized to compile and print manuals, in cooperation with the state library and archives, and the division of records management of the department of state, which shall be used as guides by all county public records commissions, county offices, and judges of courts of record, setting out which records shall or may be destroyed, and those which should not be destroyed, after photographing, photostating, filming, microfilming, or other microphotographic process. Until these manuals are available, the Tennessee county records manual compiled by the Tennessee state library and archives shall be used. (c) (1) In addition to the process in § 10-7-406 and notwithstanding subsection (a) or any other law to the contrary, the county public records commission may authorize the destruction or transfer of the original paper version of permanent records solely in accordance with subsection (d). (2) If the county public records commission authorizes the destruction of the original paper version of permanent records solely in accordance with subsection (d), the original records must not be destroyed: (A) For one (1) year, if the record is created after May 13, 2021, and before July 1, 2022; and (B) For six (6) months, if the record is created on or after July 1, 2022, and before July 1, 2023. (d) (1) In addition to the foregoing procedure for the destruction of original public records, the county public records commission may, upon the request of any office or department head of county government having custody of public records, including court records, authorize the destruction or transfer of original public records which have been reproduced onto computer or removable computer storage media, in any appropriate electronic medium, in accordance with § 10-7-121 and this subsection (d). Notwithstanding subdivision (d)(2), an original paper version of a record required by law to be permanently retained must not be destroyed once reproduced in accordance with this subsection (d) without a majority vote of the county public records commission. Additionally, the county public records commission shall not order the destruction of such original public records which have been reproduced pursuant to this subsection (d) unless the county public records commission has complied with §§ 10-7-413 and 10-7-414 . Prior to any order of destruction or transfer of any original public records pursuant to this subsection (d), the officer or department head having custody of such records shall advertise in a newspaper of general circulation in the county, and in counties having a population in excess of two hundred thousand (200,000), according to the 1990 federal census or any subsequent federal census, also in a weekly newspaper, that certain records of the office or department, to be described in the advertisement by title and year, have been electronically stored, reproduced and protected and that the office or department has applied for permission to no longer retain such originals. The authority to destroy original public records granted by this subsection (d) is not exclusive and shall not prevent the destruction of original public records where otherwise authorized. (2) If the county public records commission fails to act upon a request of a county officer or department head having custody of public records to order the destruction or transfer of original public records after the same have been reproduced in accordance with this subsection (d) within six (6) months of receiving such a request in writing, then the county officer or department head may forward the request to the state library and archives, whereupon the state librarian and archivist, or designated representative, shall have authority to authorize the destruction or transfer of the public records instead of the county public records commission. Failure of the state library and archives to respond to the records disposal request of the county officer or department head within nine (9) months of receiving such a request shall authorize the county officer or department head to destroy the original public records which have been reproduced in accordance with any regulations on this subject promulgated by the secretary of state. Amended by 2021 Tenn. Acts, ch. 447, Secs.s1, s2 eff. 5/13/2021. Amended by 2014 Tenn. Acts, ch. 648, s 2, eff. 7/1/2014. Amended by 2013 Tenn. Acts, ch. 207, s 6, eff. 4/23/2013. Acts 1959, ch. 253, § 3; 1963, ch. 301, §§ 1, 2; 1965, ch. 316, § 2; 1967, ch. 104, § 1; 1977, ch. 486, § 2; T.C.A., § 15-504; Acts 1991, ch. 369, § 2; 1994, ch. 884, §§ 3, 10; 1998, ch. 793, § 1; 1999, ch. 167, § 3.
(a) The county public records commission has the right to authorize the destruction of any and all public records as defined in § 10-7-403 , which are required by law to be retained, when such records have been photocopied, photostated, filmed, microfilmed, or preserved by microphotographic process, as hereinafter provided; provided, that no record required by law to be permanently retained shall be destroyed without a majority vote of the commission. A county officer or judge of a court of record shall be entitled to prevent the destruction of documents, minutes, or records in the office or court, as appropriate. The requirement to photocopy, photostat, film, microfilm, or preserve by microphotographic process prior to destruction in accordance with this section shall not be required of "temporary records" and/or "working papers" as defined in § 10-7-301 . The commission does not have the authority to authorize the destruction of any financial or other record which is determined by the comptroller of the treasury to be required for audit purposes until the pertinent audit has been completed. After the audit, disposition will be determined pursuant to procedures developed by the comptroller of the treasury; provided, that the commission shall not have the authority to authorize the destruction of any other record which is otherwise required by law to be retained.
(b) The county technical assistance service, a unit of the Institute for Public Service of the University of Tennessee, is authorized to compile and print manuals, in cooperation with the state library and archives, and the division of records management of the department of state, which shall be used as guides by all county public records commissions, county offices, and judges of courts of record, setting out which records shall or may be destroyed, and those which should not be destroyed, after photographing, photostating, filming, microfilming, or other microphotographic process. Until these manuals are available, the Tennessee county records manual compiled by the Tennessee state library and archives shall be used.
(c) (1) In addition to the process in § 10-7-406 and notwithstanding subsection (a) or any other law to the contrary, the county public records commission may authorize the destruction or transfer of the original paper version of permanent records solely in accordance with subsection (d). (2) If the county public records commission authorizes the destruction of the original paper version of permanent records solely in accordance with subsection (d), the original records must not be destroyed: (A) For one (1) year, if the record is created after May 13, 2021, and before July 1, 2022; and (B) For six (6) months, if the record is created on or after July 1, 2022, and before July 1, 2023.
(1) In addition to the process in § 10-7-406 and notwithstanding subsection (a) or any other law to the contrary, the county public records commission may authorize the destruction or transfer of the original paper version of permanent records solely in accordance with subsection (d).
(2) If the county public records commission authorizes the destruction of the original paper version of permanent records solely in accordance with subsection (d), the original records must not be destroyed: (A) For one (1) year, if the record is created after May 13, 2021, and before July 1, 2022; and (B) For six (6) months, if the record is created on or after July 1, 2022, and before July 1, 2023.
(A) For one (1) year, if the record is created after May 13, 2021, and before July 1, 2022; and
(B) For six (6) months, if the record is created on or after July 1, 2022, and before July 1, 2023.
(d) (1) In addition to the foregoing procedure for the destruction of original public records, the county public records commission may, upon the request of any office or department head of county government having custody of public records, including court records, authorize the destruction or transfer of original public records which have been reproduced onto computer or removable computer storage media, in any appropriate electronic medium, in accordance with § 10-7-121 and this subsection (d). Notwithstanding subdivision (d)(2), an original paper version of a record required by law to be permanently retained must not be destroyed once reproduced in accordance with this subsection (d) without a majority vote of the county public records commission. Additionally, the county public records commission shall not order the destruction of such original public records which have been reproduced pursuant to this subsection (d) unless the county public records commission has complied with §§ 10-7-413 and 10-7-414 . Prior to any order of destruction or transfer of any original public records pursuant to this subsection (d), the officer or department head having custody of such records shall advertise in a newspaper of general circulation in the county, and in counties having a population in excess of two hundred thousand (200,000), according to the 1990 federal census or any subsequent federal census, also in a weekly newspaper, that certain records of the office or department, to be described in the advertisement by title and year, have been electronically stored, reproduced and protected and that the office or department has applied for permission to no longer retain such originals. The authority to destroy original public records granted by this subsection (d) is not exclusive and shall not prevent the destruction of original public records where otherwise authorized. (2) If the county public records commission fails to act upon a request of a county officer or department head having custody of public records to order the destruction or transfer of original public records after the same have been reproduced in accordance with this subsection (d) within six (6) months of receiving such a request in writing, then the county officer or department head may forward the request to the state library and archives, whereupon the state librarian and archivist, or designated representative, shall have authority to authorize the destruction or transfer of the public records instead of the county public records commission. Failure of the state library and archives to respond to the records disposal request of the county officer or department head within nine (9) months of receiving such a request shall authorize the county officer or department head to destroy the original public records which have been reproduced in accordance with any regulations on this subject promulgated by the secretary of state.
(1) In addition to the foregoing procedure for the destruction of original public records, the county public records commission may, upon the request of any office or department head of county government having custody of public records, including court records, authorize the destruction or transfer of original public records which have been reproduced onto computer or removable computer storage media, in any appropriate electronic medium, in accordance with § 10-7-121 and this subsection (d). Notwithstanding subdivision (d)(2), an original paper version of a record required by law to be permanently retained must not be destroyed once reproduced in accordance with this subsection (d) without a majority vote of the county public records commission. Additionally, the county public records commission shall not order the destruction of such original public records which have been reproduced pursuant to this subsection (d) unless the county public records commission has complied with §§ 10-7-413 and 10-7-414 . Prior to any order of destruction or transfer of any original public records pursuant to this subsection (d), the officer or department head having custody of such records shall advertise in a newspaper of general circulation in the county, and in counties having a population in excess of two hundred thousand (200,000), according to the 1990 federal census or any subsequent federal census, also in a weekly newspaper, that certain records of the office or department, to be described in the advertisement by title and year, have been electronically stored, reproduced and protected and that the office or department has applied for permission to no longer retain such originals. The authority to destroy original public records granted by this subsection (d) is not exclusive and shall not prevent the destruction of original public records where otherwise authorized.
(2) If the county public records commission fails to act upon a request of a county officer or department head having custody of public records to order the destruction or transfer of original public records after the same have been reproduced in accordance with this subsection (d) within six (6) months of receiving such a request in writing, then the county officer or department head may forward the request to the state library and archives, whereupon the state librarian and archivist, or designated representative, shall have authority to authorize the destruction or transfer of the public records instead of the county public records commission. Failure of the state library and archives to respond to the records disposal request of the county officer or department head within nine (9) months of receiving such a request shall authorize the county officer or department head to destroy the original public records which have been reproduced in accordance with any regulations on this subject promulgated by the secretary of state.
Amended by 2021 Tenn. Acts, ch. 447, Secs.s1, s2 eff. 5/13/2021.
Amended by 2014 Tenn. Acts, ch. 648, s 2, eff. 7/1/2014.
Amended by 2013 Tenn. Acts, ch. 207, s 6, eff. 4/23/2013.
Acts 1959, ch. 253, § 3; 1963, ch. 301, §§ 1, 2; 1965, ch. 316, § 2; 1967, ch. 104, § 1; 1977, ch. 486, § 2; T.C.A., § 15-504; Acts 1991, ch. 369, § 2; 1994, ch. 884, §§ 3, 10; 1998, ch. 793, § 1; 1999, ch. 167, § 3.
Tenn. Code Ann. § 10-7-205 — TN Code / Title 10 / Chapter 7 / Section 10-7-205
Time of making indices - One or more indices - Mortgages and deeds of trust
Status: in_force

It is the duty of the register to make the entries required in §§ 10-7-202 - 10-7-204 for all instruments immediately upon their being recorded; provided, that at the discretion of the register, the register may: (1) Index all instruments purporting to convey titles to land in one (1) or more indices, indexing them direct and reverse as provided for in §§ 10-7-201 - 10-7-206; (2) Keep all deeds of trust or land mortgages in one (1) or more indices, indexing them direct and reverse as required by §§ 10-7-201 - 10-7-206; (3) Keep all trust deeds or land mortgages and chattel mortgages and other instruments relating to personalty in one (1) or more indices, indexing them direct and reverse as required in §§ 10-7-201 - 10-7-206; (4) Keep chattel mortgages, in an index, indexing them direct and reverse as required in §§ 10-7-201 - 10-7-206; or (5) Keep a direct index of chattel mortgages in the same book or volume in which the chattel mortgages are registered or recorded. Acts 1925, ch. 89, § 1; Shan. Supp., § 567a4; Code 1932, § 820; T.C.A. (orig. ed.), § 15-205.
It is the duty of the register to make the entries required in §§ 10-7-202 - 10-7-204 for all instruments immediately upon their being recorded; provided, that at the discretion of the register, the register may:
(1) Index all instruments purporting to convey titles to land in one (1) or more indices, indexing them direct and reverse as provided for in §§ 10-7-201 - 10-7-206;
(2) Keep all deeds of trust or land mortgages in one (1) or more indices, indexing them direct and reverse as required by §§ 10-7-201 - 10-7-206;
(3) Keep all trust deeds or land mortgages and chattel mortgages and other instruments relating to personalty in one (1) or more indices, indexing them direct and reverse as required in §§ 10-7-201 - 10-7-206;
(4) Keep chattel mortgages, in an index, indexing them direct and reverse as required in §§ 10-7-201 - 10-7-206; or
(5) Keep a direct index of chattel mortgages in the same book or volume in which the chattel mortgages are registered or recorded.
Acts 1925, ch. 89, § 1; Shan. Supp., § 567a4; Code 1932, § 820; T.C.A. (orig. ed.), § 15-205.
Tenn. Code Ann. § 10-7-506 — TN Code / Title 10 / Chapter 7 / Section 10-7-506
Right to inspect public records - Public records having commercial value
Status: in_force

(a) In all cases where any person has the right to inspect any such public records, such person shall have the right to take extracts or make copies thereof, and to make photographs or photostats of the same while such records are in the possession, custody and control of the lawful custodian thereof or such custodian's authorized deputy; provided, that the lawful custodian of such records shall have the right to adopt and enforce reasonable rules governing the making of such extracts, copies, photographs or photostats. (b) Within ten (10) days of the release of public records originating in the office of the county assessor of property, the state agency releasing such records shall notify, in writing, the assessor of property of the county in which such records originated of the records released and the name and address of the person or firm receiving the records. The reporting requirements of this subsection (b) shall not apply when county or city summary assessment information is released. (c) (1) If a request is made for a copy of a public record that has commercial value, and such request requires the reproduction of all or a portion of a computer generated map or other similar geographic data that was developed with public funds, a state department or agency or a political subdivision of the state having primary responsibility for the data or system may establish and impose reasonable fees for the reproduction of such record, in addition to any fees or charges that may lawfully be imposed pursuant to this section. The additional fees authorized by this subsection (c) may not be assessed against individuals who request copies of records for themselves or when the record requested does not have commercial value. State departments and agencies and political subdivisions of the state may charge a reasonable fee (cost of reproduction only) for information requested by the news media for news gathering purposes (broadcast or publication). (2) The additional fees authorized by this subsection (c) shall relate to the actual development costs of such maps or geographic data and may include: (A) Labor costs; (B) Costs incurred in design, development, testing, implementation and training; and (C) Costs necessary to ensure that the map or data is accurate, complete and current, including the cost of adding to, updating, modifying and deleting information. (3) The development cost recovery set forth above shall be limited to not more than ten percent (10%) of the total development costs unless additional development cost recovery between ten percent (10%) and twenty percent (20%) is approved by the following procedures: For state departments and agencies, the information systems council (ISC) shall review a proposed business plan explaining the need for the additional development cost recovery. If the ISC approves additional development cost recovery, such recovery shall be submitted to the general assembly for approval. For political subdivisions of the state, approval for additional development cost recovery as contained in a proposed business plan must be obtained from the governing legislative body. If the governing legislative body approves additional development cost recovery, such recovery shall be submitted to the ISC for approval. The development costs of any system being recovered with fees authorized by this section shall be subject to audit by the comptroller of the treasury, it being the legislative intent that once such additional fees have paid the portion of the development costs authorized above, such fees shall be adjusted to generate only the amount necessary to maintain the data and ensure that it is accurate, complete and current for the life of the particular system. Notwithstanding the limitations above, the recovery of maintenance costs shall not be subject to the limitations and procedures provided above for the recovery of development costs. (4) As used in this subsection (c), "record that has commercial value" means a record requested for any purpose other than: (A) A non-business use by an individual; and (B) A news gathering use by the news media. Acts 1957, ch. 285, § 4; T.C.A., § 15-307; Acts 1986, ch. 546, § 1; 1991, ch. 433, § 1; 1992, ch. 682, § 1; 1997, ch. 97, § 1; 2000, ch. 868, §§ 1 - 5.
(a) In all cases where any person has the right to inspect any such public records, such person shall have the right to take extracts or make copies thereof, and to make photographs or photostats of the same while such records are in the possession, custody and control of the lawful custodian thereof or such custodian's authorized deputy; provided, that the lawful custodian of such records shall have the right to adopt and enforce reasonable rules governing the making of such extracts, copies, photographs or photostats.
(b) Within ten (10) days of the release of public records originating in the office of the county assessor of property, the state agency releasing such records shall notify, in writing, the assessor of property of the county in which such records originated of the records released and the name and address of the person or firm receiving the records. The reporting requirements of this subsection (b) shall not apply when county or city summary assessment information is released.
(c) (1) If a request is made for a copy of a public record that has commercial value, and such request requires the reproduction of all or a portion of a computer generated map or other similar geographic data that was developed with public funds, a state department or agency or a political subdivision of the state having primary responsibility for the data or system may establish and impose reasonable fees for the reproduction of such record, in addition to any fees or charges that may lawfully be imposed pursuant to this section. The additional fees authorized by this subsection (c) may not be assessed against individuals who request copies of records for themselves or when the record requested does not have commercial value. State departments and agencies and political subdivisions of the state may charge a reasonable fee (cost of reproduction only) for information requested by the news media for news gathering purposes (broadcast or publication). (2) The additional fees authorized by this subsection (c) shall relate to the actual development costs of such maps or geographic data and may include: (A) Labor costs; (B) Costs incurred in design, development, testing, implementation and training; and (C) Costs necessary to ensure that the map or data is accurate, complete and current, including the cost of adding to, updating, modifying and deleting information. (3) The development cost recovery set forth above shall be limited to not more than ten percent (10%) of the total development costs unless additional development cost recovery between ten percent (10%) and twenty percent (20%) is approved by the following procedures: For state departments and agencies, the information systems council (ISC) shall review a proposed business plan explaining the need for the additional development cost recovery. If the ISC approves additional development cost recovery, such recovery shall be submitted to the general assembly for approval. For political subdivisions of the state, approval for additional development cost recovery as contained in a proposed business plan must be obtained from the governing legislative body. If the governing legislative body approves additional development cost recovery, such recovery shall be submitted to the ISC for approval. The development costs of any system being recovered with fees authorized by this section shall be subject to audit by the comptroller of the treasury, it being the legislative intent that once such additional fees have paid the portion of the development costs authorized above, such fees shall be adjusted to generate only the amount necessary to maintain the data and ensure that it is accurate, complete and current for the life of the particular system. Notwithstanding the limitations above, the recovery of maintenance costs shall not be subject to the limitations and procedures provided above for the recovery of development costs. (4) As used in this subsection (c), "record that has commercial value" means a record requested for any purpose other than: (A) A non-business use by an individual; and (B) A news gathering use by the news media.
(1) If a request is made for a copy of a public record that has commercial value, and such request requires the reproduction of all or a portion of a computer generated map or other similar geographic data that was developed with public funds, a state department or agency or a political subdivision of the state having primary responsibility for the data or system may establish and impose reasonable fees for the reproduction of such record, in addition to any fees or charges that may lawfully be imposed pursuant to this section. The additional fees authorized by this subsection (c) may not be assessed against individuals who request copies of records for themselves or when the record requested does not have commercial value. State departments and agencies and political subdivisions of the state may charge a reasonable fee (cost of reproduction only) for information requested by the news media for news gathering purposes (broadcast or publication).
(2) The additional fees authorized by this subsection (c) shall relate to the actual development costs of such maps or geographic data and may include: (A) Labor costs; (B) Costs incurred in design, development, testing, implementation and training; and (C) Costs necessary to ensure that the map or data is accurate, complete and current, including the cost of adding to, updating, modifying and deleting information.
(A) Labor costs;
(B) Costs incurred in design, development, testing, implementation and training; and
(C) Costs necessary to ensure that the map or data is accurate, complete and current, including the cost of adding to, updating, modifying and deleting information.
(3) The development cost recovery set forth above shall be limited to not more than ten percent (10%) of the total development costs unless additional development cost recovery between ten percent (10%) and twenty percent (20%) is approved by the following procedures: For state departments and agencies, the information systems council (ISC) shall review a proposed business plan explaining the need for the additional development cost recovery. If the ISC approves additional development cost recovery, such recovery shall be submitted to the general assembly for approval. For political subdivisions of the state, approval for additional development cost recovery as contained in a proposed business plan must be obtained from the governing legislative body. If the governing legislative body approves additional development cost recovery, such recovery shall be submitted to the ISC for approval. The development costs of any system being recovered with fees authorized by this section shall be subject to audit by the comptroller of the treasury, it being the legislative intent that once such additional fees have paid the portion of the development costs authorized above, such fees shall be adjusted to generate only the amount necessary to maintain the data and ensure that it is accurate, complete and current for the life of the particular system. Notwithstanding the limitations above, the recovery of maintenance costs shall not be subject to the limitations and procedures provided above for the recovery of development costs.
(4) As used in this subsection (c), "record that has commercial value" means a record requested for any purpose other than: (A) A non-business use by an individual; and (B) A news gathering use by the news media.
(A) A non-business use by an individual; and
(B) A news gathering use by the news media.
Acts 1957, ch. 285, § 4; T.C.A., § 15-307; Acts 1986, ch. 546, § 1; 1991, ch. 433, § 1; 1992, ch. 682, § 1; 1997, ch. 97, § 1; 2000, ch. 868, §§ 1 - 5.
Tenn. Code Ann. § 10-7-308 — TN Code / Title 10 / Chapter 7 / Section 10-7-308
Title to records transferred to division
Status: repealed

Title to any record transferred to the division (records center) shall remain in the agency transferring such records to a state records center. Acts 1978, ch. 544, § 4; T.C.A., § 15-408.
Title to any record transferred to the division (records center) shall remain in the agency transferring such records to a state records center.
Acts 1978, ch. 544, § 4; T.C.A., § 15-408.
Tenn. Code Ann. § 10-3-110 — TN Code / Title 10 / Chapter 3 / Section 10-3-110
Title to property acquired - Use of proceeds from activities
Status: in_force

The title to all property acquired by a library board operating under this chapter shall be taken in the name of the county or city for the use and benefit of the public library, and the proceeds from all activities conducted by the library board or from any disposition of its assets shall be taken in the name of the county or city for the use and benefit of the public library. Amended by 2017 Tenn. Acts, ch. 126,s 8, eff. 7/1/2017. Acts 1961, ch. 222, § 2; T.C.A., § 10-310.
The title to all property acquired by a library board operating under this chapter shall be taken in the name of the county or city for the use and benefit of the public library, and the proceeds from all activities conducted by the library board or from any disposition of its assets shall be taken in the name of the county or city for the use and benefit of the public library.
Amended by 2017 Tenn. Acts, ch. 126,s 8, eff. 7/1/2017.
Acts 1961, ch. 222, § 2; T.C.A., § 10-310.
Tenn. Code Ann. § 10-7-101 — TN Code / Title 10 / Chapter 7 / Section 10-7-101
"Records" construed
Status: in_force

"Records," as used in this part, shall be construed to mean any records of the county legislative body and common law, circuit, criminal, or chancery court, the register's books, the surveyor's and entry taker's book, and all other public records, required by law to be kept in the several courts of this state. Acts 1879, ch. 115, § 2; Shan., § 3793; Code 1932, § 7698; impl. am. Acts 1978, ch. 934, §§ 7, 36; T.C.A. (orig. ed.), § 15-101.
"Records," as used in this part, shall be construed to mean any records of the county legislative body and common law, circuit, criminal, or chancery court, the register's books, the surveyor's and entry taker's book, and all other public records, required by law to be kept in the several courts of this state.
Acts 1879, ch. 115, § 2; Shan., § 3793; Code 1932, § 7698; impl. am. Acts 1978, ch. 934, §§ 7, 36; T.C.A. (orig. ed.), § 15-101.
Tenn. Code Ann. § 10-1-203 — TN Code / Title 10 / Chapter 1 / Section 10-1-203
Preservation of records of soldiers and sailors serving in World War I
Status: in_force

The compilation of the records of the soldiers and sailors who served in World War I by enlistment from the state of Tennessee, compiled by Mrs. Rutledge Smith of Nashville, and a committee working under Mrs. Smith's supervision, consisting of separate volumes for each county, are declared to be public records of the state, and shall be carefully preserved by the state librarian and archivist as a part of the official records of this state, and copies thereof, duly certified by the state librarian and archivist, shall be receivable in evidence in all courts of competent jurisdiction in this state as to the truth of the facts therein recited. Acts 1937, ch. 301, §§ 1, 3; mod. C. Supp. 1950, § 2287.1 (Williams, §§ 2287.1, 2287.3); impl. am. Acts 1951, ch. 197, § 2; T.C.A. (orig. ed.), § 10-112.
The compilation of the records of the soldiers and sailors who served in World War I by enlistment from the state of Tennessee, compiled by Mrs. Rutledge Smith of Nashville, and a committee working under Mrs. Smith's supervision, consisting of separate volumes for each county, are declared to be public records of the state, and shall be carefully preserved by the state librarian and archivist as a part of the official records of this state, and copies thereof, duly certified by the state librarian and archivist, shall be receivable in evidence in all courts of competent jurisdiction in this state as to the truth of the facts therein recited.
Acts 1937, ch. 301, §§ 1, 3; mod. C. Supp. 1950, § 2287.1 (Williams, §§ 2287.1, 2287.3); impl. am. Acts 1951, ch. 197, § 2; T.C.A. (orig. ed.), § 10-112.
Tenn. Code Ann. § 10-7-409 — TN Code / Title 10 / Chapter 7 / Section 10-7-409
Charges for copies of records authorized
Status: in_force

The county records commission has the power to establish charges for and to collect such charges for making and furnishing or enlarging copies of records. Acts 1959, ch. 253, § 8; T.C.A., § 15-509.
The county records commission has the power to establish charges for and to collect such charges for making and furnishing or enlarging copies of records.
Acts 1959, ch. 253, § 8; T.C.A., § 15-509.
Tenn. Code Ann. § 10-5-106 — TN Code / Title 10 / Chapter 5 / Section 10-5-106
[Repealed]
Status: repealed

Repealed by 2021 Tenn. Acts, ch. 249, s 5, eff. 7/1/2022. Amended by 2017 Tenn. Acts, ch. 126, s 13, eff. 7/1/2017. Acts 1955, ch. 88, § 6; impl. am. Acts 1959, ch. 9, § 12; T.C.A., § 10-606; Acts 1982, ch. 689, § 18; 1999, ch. 205, § 5; 2008 , ch. 631, § 18.
Repealed by 2021 Tenn. Acts, ch. 249, s 5, eff. 7/1/2022.
Amended by 2017 Tenn. Acts, ch. 126, s 13, eff. 7/1/2017.
Acts 1955, ch. 88, § 6; impl. am. Acts 1959, ch. 9, § 12; T.C.A., § 10-606; Acts 1982, ch. 689, § 18; 1999, ch. 205, § 5; 2008 , ch. 631, § 18.
Tenn. Code Ann. § 10-1-106 — TN Code / Title 10 / Chapter 1 / Section 10-1-106
Development of program - Budget
Status: in_force

The secretary of state shall develop a state library program calculated to meet the needs of the state and the requirements of its citizens for such services. The secretary of state shall annually prepare and submit to the governor and to the general assembly a budget consistent with such program and shall operate the state library system within the financial resources available. The secretary of state shall take appropriate action each year to encourage adoption of the budget proposal. Acts 1951, ch. 197, § 2 (Williams, § 2278.5); impl. am. Acts 1959, ch. 9, § 12; T.C.A. (orig. ed.), § 10-106; Acts 1982, ch. 689, § 6; 2008, ch. 631, § 6.
The secretary of state shall develop a state library program calculated to meet the needs of the state and the requirements of its citizens for such services. The secretary of state shall annually prepare and submit to the governor and to the general assembly a budget consistent with such program and shall operate the state library system within the financial resources available. The secretary of state shall take appropriate action each year to encourage adoption of the budget proposal.
Acts 1951, ch. 197, § 2 (Williams, § 2278.5); impl. am. Acts 1959, ch. 9, § 12; T.C.A. (orig. ed.), § 10-106; Acts 1982, ch. 689, § 6; 2008, ch. 631, § 6.
Tenn. Code Ann. § 10-7-702 — TN Code / Title 10 / Chapter 7 / Section 10-7-702
Retention schedules
Status: in_force

(a) The municipal technical advisory service, a unit of the Institute for Public Service of the University of Tennessee, is authorized to compile and print, in cooperation with the state library and archives, records retention manuals which shall be used as guides by municipal officials in establishing retention schedules for all records created by municipal governments in the state. (b) Notwithstanding any law to the contrary, the governing body of any municipality may by resolution authorize the disposal of any permanent paper record of the municipality when the record has been photocopied, photostated, filmed, microfilmed, preserved by microphotographic process, or reproduced onto computer or removable computer media, or any appropriate electronic medium, in accordance with § 10-7-121 . Other records of the municipality may be disposed of when the retention period that is prescribed in the retention schedule used by the municipality has expired. For purposes of this subsection (b), disposal includes destruction of the record. A municipality may adopt reasonable rules and policies relative to the making, filing, storing, exhibiting, copying and disposal of municipal records. Amended by 2014 Tenn. Acts, ch. 648,s 3, eff. 7/1/2014. Acts 1999, ch. 167, § 1; 2003, ch. 55, § 1.
(a) The municipal technical advisory service, a unit of the Institute for Public Service of the University of Tennessee, is authorized to compile and print, in cooperation with the state library and archives, records retention manuals which shall be used as guides by municipal officials in establishing retention schedules for all records created by municipal governments in the state.
(b) Notwithstanding any law to the contrary, the governing body of any municipality may by resolution authorize the disposal of any permanent paper record of the municipality when the record has been photocopied, photostated, filmed, microfilmed, preserved by microphotographic process, or reproduced onto computer or removable computer media, or any appropriate electronic medium, in accordance with § 10-7-121 . Other records of the municipality may be disposed of when the retention period that is prescribed in the retention schedule used by the municipality has expired. For purposes of this subsection (b), disposal includes destruction of the record. A municipality may adopt reasonable rules and policies relative to the making, filing, storing, exhibiting, copying and disposal of municipal records.
Amended by 2014 Tenn. Acts, ch. 648,s 3, eff. 7/1/2014.
Acts 1999, ch. 167, § 1; 2003, ch. 55, § 1.
Tenn. Code Ann. § 10-7-507 — TN Code / Title 10 / Chapter 7 / Section 10-7-507
Records of convictions of traffic and other violations - Availability
Status: in_force

Any public official having charge or custody of or control over any public records of convictions of traffic violations or any other state, county or municipal public offenses shall make available to any citizen, upon request, during regular office hours, a copy or copies of any such record requested by such citizen, upon the payment of a reasonable charge or fee therefor. Such official is authorized to fix a charge or fee per copy that would reasonably defray the cost of producing and delivering such copy or copies. Acts 1974, ch. 581, § 1; T.C.A., § 15-308.
Any public official having charge or custody of or control over any public records of convictions of traffic violations or any other state, county or municipal public offenses shall make available to any citizen, upon request, during regular office hours, a copy or copies of any such record requested by such citizen, upon the payment of a reasonable charge or fee therefor. Such official is authorized to fix a charge or fee per copy that would reasonably defray the cost of producing and delivering such copy or copies.
Acts 1974, ch. 581, § 1; T.C.A., § 15-308.
Tenn. Code Ann. § 10-5-205 — TN Code / Title 10 / Chapter 5 / Section 10-5-205
Admittance to state group insurance program
Status: in_force

Full-time regional library employees shall be admitted to the state group insurance program without proof of insurability. Acts 1999, ch. 205, § 11.
Full-time regional library employees shall be admitted to the state group insurance program without proof of insurability.
Acts 1999, ch. 205, § 11.
Tenn. Code Ann. § 10-7-202 — TN Code / Title 10 / Chapter 7 / Section 10-7-202
Register's book to be indexed, direct and reverse - Maintenance of indices by electronic means
Status: in_force

(a) (1) Notwithstanding any other law to the contrary, each register not maintaining all indices required by law on a medium to be read and used by means of a computer or a word processor shall procure as provided by § 10-7-102 or other general law, two (2) or more well-bound books of suitable size, volume and grade of paper, in which the register shall make, enter, and keep a general direct and general reverse index of each and every instrument filed for record or recorded in the office of register, except that notices of completion of improvements to real estate and such other instruments that are not susceptible to direct and reverse indexation may be indexed separately using only a direct index and not entered in a reverse index. (2) Notwithstanding any other law to the contrary, each register shall have discretion regarding whether to maintain separate indices for distinct books, files, or groups or combinations of records, or whether to combine all indices in a master direct and reverse index for all records maintained in the office of the county register. (b) Notwithstanding any other law to the contrary, registers may maintain all indices required of the office by electronic means in compliance with the requirements found in § 10-7-121 . Amended by 2020 Tenn. Acts, ch. 798, s 1, eff. 7/15/2020. Acts 1925, ch. 89, § 1; Shan. Supp., § 567a1; Code 1932, § 817; T.C.A. (orig. ed.), § 15-202; Acts 1985, ch. 212, § 1; 1988, ch. 636, § 6.
(a) (1) Notwithstanding any other law to the contrary, each register not maintaining all indices required by law on a medium to be read and used by means of a computer or a word processor shall procure as provided by § 10-7-102 or other general law, two (2) or more well-bound books of suitable size, volume and grade of paper, in which the register shall make, enter, and keep a general direct and general reverse index of each and every instrument filed for record or recorded in the office of register, except that notices of completion of improvements to real estate and such other instruments that are not susceptible to direct and reverse indexation may be indexed separately using only a direct index and not entered in a reverse index. (2) Notwithstanding any other law to the contrary, each register shall have discretion regarding whether to maintain separate indices for distinct books, files, or groups or combinations of records, or whether to combine all indices in a master direct and reverse index for all records maintained in the office of the county register.
(1) Notwithstanding any other law to the contrary, each register not maintaining all indices required by law on a medium to be read and used by means of a computer or a word processor shall procure as provided by § 10-7-102 or other general law, two (2) or more well-bound books of suitable size, volume and grade of paper, in which the register shall make, enter, and keep a general direct and general reverse index of each and every instrument filed for record or recorded in the office of register, except that notices of completion of improvements to real estate and such other instruments that are not susceptible to direct and reverse indexation may be indexed separately using only a direct index and not entered in a reverse index.
(2) Notwithstanding any other law to the contrary, each register shall have discretion regarding whether to maintain separate indices for distinct books, files, or groups or combinations of records, or whether to combine all indices in a master direct and reverse index for all records maintained in the office of the county register.
(b) Notwithstanding any other law to the contrary, registers may maintain all indices required of the office by electronic means in compliance with the requirements found in § 10-7-121 .
Amended by 2020 Tenn. Acts, ch. 798, s 1, eff. 7/15/2020.
Acts 1925, ch. 89, § 1; Shan. Supp., § 567a1; Code 1932, § 817; T.C.A. (orig. ed.), § 15-202; Acts 1985, ch. 212, § 1; 1988, ch. 636, § 6.
Tenn. Code Ann. § 10-8-103 — TN Code / Title 10 / Chapter 8 / Section 10-8-103
Applicability
Status: in_force

This chapter shall apply to libraries included within chapters 1 and 3-5 of this title. Acts 1988, ch. 889, § 1.
This chapter shall apply to libraries included within chapters 1 and 3-5 of this title.
Acts 1988, ch. 889, § 1.
Tenn. Code Ann. § 10-3-106 — TN Code / Title 10 / Chapter 3 / Section 10-3-106
Tax funds held by county or city treasurer - Audit of accounts
Status: in_force

(a) All county or city tax funds for library purposes, raised by bonds or taxation, shall be held by the county or city treasurer separate from other funds. (b) All library accounts of every character shall be audited annually by or under the county legislative body or city governing body. Amended by 2017 Tenn. Acts, ch. 126,s 6, eff. 7/1/2017. Acts 1963, ch. 370, § 6; impl. am. Acts 1978, ch. 934, §§ 7, 36; T.C.A., § 10-306.
(a) All county or city tax funds for library purposes, raised by bonds or taxation, shall be held by the county or city treasurer separate from other funds.
(b) All library accounts of every character shall be audited annually by or under the county legislative body or city governing body.
Amended by 2017 Tenn. Acts, ch. 126,s 6, eff. 7/1/2017.
Acts 1963, ch. 370, § 6; impl. am. Acts 1978, ch. 934, §§ 7, 36; T.C.A., § 10-306.
Tenn. Code Ann. § 10-7-102 — TN Code / Title 10 / Chapter 7 / Section 10-7-102
Books for register's office to be furnished by county
Status: in_force

The county legislative body, on demand of the register, shall procure for the register's office well-bound books for the purpose of registering therein such instruments of writing as are required by law to be registered, the cost of which shall be paid by the trustee of the county, on the warrant of the county mayor, which shall be issued on the register producing before the county mayor the receipt of the person from whom the books were purchased, and making affidavit that the register has paid, or is bound to pay, the sum specified in the receipt. Code 1858, § 2090 (deriv. Acts 1805, ch. 62, § 7); Shan., § 3770; Code 1932, § 7681; impl. am. Acts 1978, ch. 934, §§ 7, 16, 36; T.C.A. (orig. ed.), § 15-102; Acts 2003, ch. 90, § 2.
The county legislative body, on demand of the register, shall procure for the register's office well-bound books for the purpose of registering therein such instruments of writing as are required by law to be registered, the cost of which shall be paid by the trustee of the county, on the warrant of the county mayor, which shall be issued on the register producing before the county mayor the receipt of the person from whom the books were purchased, and making affidavit that the register has paid, or is bound to pay, the sum specified in the receipt.
Code 1858, § 2090 (deriv. Acts 1805, ch. 62, § 7); Shan., § 3770; Code 1932, § 7681; impl. am. Acts 1978, ch. 934, §§ 7, 16, 36; T.C.A. (orig. ed.), § 15-102; Acts 2003, ch. 90, § 2.
Tenn. Code Ann. § 10-7-410 — TN Code / Title 10 / Chapter 7 / Section 10-7-410
Reproductions admissible as evidence
Status: in_force

Any reproduction of any record herein authorized to be made shall be deemed to be the original of the record so reproduced for all purposes, and any facsimile of such record duly certified to be such by the officer or clerk charged by law with the custody thereof shall be admissible as evidence in any court or proceeding in this state, and shall have the same force and effect as would the original of the document or a certified copy thereof if made from the original record, document or paper. Acts 1959, ch. 253, § 10; T.C.A., § 15-510.
Any reproduction of any record herein authorized to be made shall be deemed to be the original of the record so reproduced for all purposes, and any facsimile of such record duly certified to be such by the officer or clerk charged by law with the custody thereof shall be admissible as evidence in any court or proceeding in this state, and shall have the same force and effect as would the original of the document or a certified copy thereof if made from the original record, document or paper.
Acts 1959, ch. 253, § 10; T.C.A., § 15-510.
Tenn. Code Ann. § 10-1-108 — TN Code / Title 10 / Chapter 1 / Section 10-1-108
Cooperation with other agencies - Legislative intent - Construction
Status: in_force

The secretary of state has the authority to call upon other state agencies for information, publications and related material needed to discharge the secretary's duties, and may confer and cooperate with other agencies, whether federal, state or local, in order to more effectively carry out the program. It is the legislative intent that this chapter shall be broadly construed and applied in the interest of making the state library function to the best advantage of the citizenship of the state. Acts 1951, ch. 197, § 3 (Williams, § 2278.7); impl. am. Acts 1959, ch. 9, § 12; T.C.A. (orig. ed.), § 10-110; Acts 1982, ch. 689, § 8; 2008, ch. 631, § 8.
The secretary of state has the authority to call upon other state agencies for information, publications and related material needed to discharge the secretary's duties, and may confer and cooperate with other agencies, whether federal, state or local, in order to more effectively carry out the program. It is the legislative intent that this chapter shall be broadly construed and applied in the interest of making the state library function to the best advantage of the citizenship of the state.
Acts 1951, ch. 197, § 3 (Williams, § 2278.7); impl. am. Acts 1959, ch. 9, § 12; T.C.A. (orig. ed.), § 10-110; Acts 1982, ch. 689, § 8; 2008, ch. 631, § 8.
Tenn. Code Ann. § 10-7-103 — TN Code / Title 10 / Chapter 7 / Section 10-7-103
[Repealed]
Status: repealed

Repealed by 2018 Tenn. Acts, ch. 525, s 1, eff. 3/7/2018. Code 1858, § 2091 (deriv. Acts 1805, ch. 62, § 1); Shan., § 3771; Code 1932, § 7682; impl. am. Acts 1978, ch. 934, §§ 7, 36; T.C.A. (orig. ed.), § 15-103.
Repealed by 2018 Tenn. Acts, ch. 525, s 1, eff. 3/7/2018.
Code 1858, § 2091 (deriv. Acts 1805, ch. 62, § 1); Shan., § 3771; Code 1932, § 7682; impl. am. Acts 1978, ch. 934, §§ 7, 36; T.C.A. (orig. ed.), § 15-103.
Tenn. Code Ann. § 10-7-208 — TN Code / Title 10 / Chapter 7 / Section 10-7-208
Penalty for failure to index records
Status: in_force

Any clerk, register, or other public officer required by law to keep any record book who willfully violates §§ 10-7-201 - 10-7-207 commits a Class C misdemeanor, and, moreover, such person and such person's official sureties are liable to the injured party for all damage sustained by the injured party, in consequence of such failure, to be recovered before any court of competent jurisdiction. Acts 1871, ch. 85, § 2; Shan., § 5854; Code 1932, § 10056; modified; T.C.A. (orig. ed.), § 15-208; Acts 1989, ch. 591, § 113.
Any clerk, register, or other public officer required by law to keep any record book who willfully violates §§ 10-7-201 - 10-7-207 commits a Class C misdemeanor, and, moreover, such person and such person's official sureties are liable to the injured party for all damage sustained by the injured party, in consequence of such failure, to be recovered before any court of competent jurisdiction.
Acts 1871, ch. 85, § 2; Shan., § 5854; Code 1932, § 10056; modified; T.C.A. (orig. ed.), § 15-208; Acts 1989, ch. 591, § 113.
Tenn. Code Ann. § 10-7-120 — TN Code / Title 10 / Chapter 7 / Section 10-7-120
Liability of register and clerks suspended during rebinding
Status: in_force

During the time the record book or books are kept out of the office and custody of the county clerk, clerk and master, circuit court clerk, or register, for the purpose stated in § 10-7-119 , such person shall be released and held harmless and free from all liability on such person's official bond or otherwise for the proper and safekeeping of such books in such person's office. Acts 1897, ch. 73, § 2; Shan., § 3793a2; Code 1932, § 7700; impl. am. Acts 1978, ch. 934, §§ 22, 36; T.C.A. (orig. ed.), § 15-120.
During the time the record book or books are kept out of the office and custody of the county clerk, clerk and master, circuit court clerk, or register, for the purpose stated in § 10-7-119 , such person shall be released and held harmless and free from all liability on such person's official bond or otherwise for the proper and safekeeping of such books in such person's office.
Acts 1897, ch. 73, § 2; Shan., § 3793a2; Code 1932, § 7700; impl. am. Acts 1978, ch. 934, §§ 22, 36; T.C.A. (orig. ed.), § 15-120.
Tenn. Code Ann. § 10-5-103 — TN Code / Title 10 / Chapter 5 / Section 10-5-103
[Repealed]
Status: repealed

Repealed by 2021 Tenn. Acts, ch. 249, s 5, eff. 7/1/2022. Amended by 2017 Tenn. Acts, ch. 126, s 11, eff. 7/1/2017. Acts 1955, ch. 88, § 3; impl. am. Acts 1959, ch. 9, § 12; T.C.A., § 10-603; Acts 1982, ch. 689, § 15; 1999, ch. 205, § 2.
Repealed by 2021 Tenn. Acts, ch. 249, s 5, eff. 7/1/2022.
Amended by 2017 Tenn. Acts, ch. 126, s 11, eff. 7/1/2017.
Acts 1955, ch. 88, § 3; impl. am. Acts 1959, ch. 9, § 12; T.C.A., § 10-603; Acts 1982, ch. 689, § 15; 1999, ch. 205, § 2.
Tenn. Code Ann. § 10-7-123 — TN Code / Title 10 / Chapter 7 / Section 10-7-123
Electronic access to county government information - Fees - Equal accessibility
Status: in_force

(a) (1) Each county official may provide computer access and remote electronic access for inquiry only to information contained in the records of that office which are maintained on computer storage media in that office, during and after regular business hours. Such official may charge users of information provided through remote electronic access a reasonable amount sufficient to recover the costs of providing such services and for no other access services. Any such fee shall be uniformly applied. Any official providing remote electronic access to the records of that office shall implement procedures and utilize a system (equipment and software) that does not allow records of that office which may be viewed through remote electronic means to be altered, deleted or impaired in any manner. Any official providing such remote electronic access to any of the records of that office shall file a statement with the comptroller of the treasury at least thirty (30) days prior to offering such service, or if service is being offered, as of June 28, 1997, except those who have previously implemented such a system shall not be subject to these provisions. The statement shall describe the computer equipment, software and procedures used to provide remote electronic access and to ensure that this access will not allow a user to alter, delete or impair any record of the office. The cost of providing computer access or remote electronic access to local records shall not be borne by the state of Tennessee. (2) For the purposes of this section, a reasonable fee for providing access to the remote electronic access information system shall be an amount sufficient to recover the cost of actually providing such services and no more. When determining a reasonable fee for online access to review records, such fee and consideration shall not include the cost of storage and maintenance of the records, or the cost of the electronic record storage system. (3) Nothing in this section shall permit a fee to be charged for records that are viewed, electronic or otherwise, at the locations where they are maintained and stored. (4) Once a remote electronic access information system is in place, access must be given to all members of the public who desire access to such records, and pay applicable reasonable fees as defined in this section, including those who may use such information for proprietary purposes. (b) Nothing herein shall permit remote electronic access to records statutorily defined as confidential records. (c) This section shall supersede and replace any private acts which conflict with it. Acts 1997, ch. 304, §§ 1-3.
(a) (1) Each county official may provide computer access and remote electronic access for inquiry only to information contained in the records of that office which are maintained on computer storage media in that office, during and after regular business hours. Such official may charge users of information provided through remote electronic access a reasonable amount sufficient to recover the costs of providing such services and for no other access services. Any such fee shall be uniformly applied. Any official providing remote electronic access to the records of that office shall implement procedures and utilize a system (equipment and software) that does not allow records of that office which may be viewed through remote electronic means to be altered, deleted or impaired in any manner. Any official providing such remote electronic access to any of the records of that office shall file a statement with the comptroller of the treasury at least thirty (30) days prior to offering such service, or if service is being offered, as of June 28, 1997, except those who have previously implemented such a system shall not be subject to these provisions. The statement shall describe the computer equipment, software and procedures used to provide remote electronic access and to ensure that this access will not allow a user to alter, delete or impair any record of the office. The cost of providing computer access or remote electronic access to local records shall not be borne by the state of Tennessee. (2) For the purposes of this section, a reasonable fee for providing access to the remote electronic access information system shall be an amount sufficient to recover the cost of actually providing such services and no more. When determining a reasonable fee for online access to review records, such fee and consideration shall not include the cost of storage and maintenance of the records, or the cost of the electronic record storage system. (3) Nothing in this section shall permit a fee to be charged for records that are viewed, electronic or otherwise, at the locations where they are maintained and stored. (4) Once a remote electronic access information system is in place, access must be given to all members of the public who desire access to such records, and pay applicable reasonable fees as defined in this section, including those who may use such information for proprietary purposes.
(1) Each county official may provide computer access and remote electronic access for inquiry only to information contained in the records of that office which are maintained on computer storage media in that office, during and after regular business hours. Such official may charge users of information provided through remote electronic access a reasonable amount sufficient to recover the costs of providing such services and for no other access services. Any such fee shall be uniformly applied. Any official providing remote electronic access to the records of that office shall implement procedures and utilize a system (equipment and software) that does not allow records of that office which may be viewed through remote electronic means to be altered, deleted or impaired in any manner. Any official providing such remote electronic access to any of the records of that office shall file a statement with the comptroller of the treasury at least thirty (30) days prior to offering such service, or if service is being offered, as of June 28, 1997, except those who have previously implemented such a system shall not be subject to these provisions. The statement shall describe the computer equipment, software and procedures used to provide remote electronic access and to ensure that this access will not allow a user to alter, delete or impair any record of the office. The cost of providing computer access or remote electronic access to local records shall not be borne by the state of Tennessee.
(2) For the purposes of this section, a reasonable fee for providing access to the remote electronic access information system shall be an amount sufficient to recover the cost of actually providing such services and no more. When determining a reasonable fee for online access to review records, such fee and consideration shall not include the cost of storage and maintenance of the records, or the cost of the electronic record storage system.
(3) Nothing in this section shall permit a fee to be charged for records that are viewed, electronic or otherwise, at the locations where they are maintained and stored.
(4) Once a remote electronic access information system is in place, access must be given to all members of the public who desire access to such records, and pay applicable reasonable fees as defined in this section, including those who may use such information for proprietary purposes.
(b) Nothing herein shall permit remote electronic access to records statutorily defined as confidential records.
(c) This section shall supersede and replace any private acts which conflict with it.
Acts 1997, ch. 304, §§ 1-3.
Tenn. Code Ann. § 10-2-106 — TN Code / Title 10 / Chapter 2 / Section 10-2-106
Certificates from other states - Treatment
Status: in_force

The state board of education may evaluate certificates issued by the proper authorities of other states requiring the certification of librarians and may accept such certificates in lieu of corresponding certificates in this state, or may issue or cause to be issued certificates in this state, to such persons holding such certificates from other states. Acts 1937, ch. 239, § 7; C. Supp. 1950, § 2305.7; T.C.A. (orig. ed.), § 10-207.
The state board of education may evaluate certificates issued by the proper authorities of other states requiring the certification of librarians and may accept such certificates in lieu of corresponding certificates in this state, or may issue or cause to be issued certificates in this state, to such persons holding such certificates from other states.
Acts 1937, ch. 239, § 7; C. Supp. 1950, § 2305.7; T.C.A. (orig. ed.), § 10-207.
Tenn. Code Ann. § 10-3-103 — TN Code / Title 10 / Chapter 3 / Section 10-3-103
Library board - Appointment - Terms
Status: in_force

(a) (1) Except as provided in subdivision (a)(2), where a county legislative body or the governing body of a city or town, in lieu of giving support to a free public library already established, or of contracting with another library for library service, or of contracting with other counties or cities for the joint operation of a free public library, establishes an independent free library of its own, it shall appoint a board of seven (7), nine (9), or eleven (11) members. Not more than one (1) official each of the county and of the city governing bodies may serve on the board. The members shall serve without salary, at least three (3) for one (1) year, two (2) for two (2) years, and two (2) for three (3) years. If the board expands to more than seven (7) members as provided in this subdivision (a)(1), the additional members are appointed by the county and city legislative bodies to terms of one (1), two (2), or three (3) years. All successors shall serve for terms of three (3) years. Board members may serve two (2) consecutive terms and may be reappointed after a minimum three-year break in service. (2) In counties or cities having a population of more than four hundred thousand (400,000), according to the 2010 or any subsequent federal census, in which the mayor has assumed the powers of the library board as provided in subsection (c), the terms of advisory board members must be established as provided in subdivision (a)(1) with the exception that board members may serve as many consecutive terms as stated in their bylaws. (b) If a county legislative body, city governing body, or a county having a charter form of government elects to participate in the joint operation of a public library maintained by the county and one (1) or more cities within the county, the library board responsible for administering the library must be appointed by one (1) of the following methods: (1) Except as provided in subdivisions (b)(2) and (3), a library board of seven (7), nine (9), or eleven (11) members may be appointed by the county legislative body and city governing bodies that are parties to the agreement, the number appointed by each to be determined according to the ratio of population in each participating city and in those areas of the county that lie outside the cities, based on the most recent federal census; provided, that each governmental body shall appoint at least one (1) member. Terms of office, qualifications of members, and powers and duties of the board must comply with §§ 10-3-101 - 10-3-108. Board members may serve two (2) consecutive terms and may be reappointed after a minimum three-year break in service; (2) In accordance with a contract as provided in § 5-1-113 , in which case board members may serve two (2) consecutive terms and may be reappointed after a minimum three-year break in service; or (3) In accordance with a private act, in which case board members may serve two (2) consecutive terms and may be reappointed after a minimum three-year break in service. (c) A county or city having a population of more than four hundred thousand (400,000), according to the 2010 or any subsequent federal census, may by a two-thirds (2/3) majority vote of its legislative body vest supervisory authority over the public library system with the mayor. The mayor in the county or city shall exercise all powers which would otherwise be exercised by the library board pursuant to § 10-3-104 . A library board must be retained in the county or city in accordance with this section but shall serve in an advisory capacity to the county or city mayor, as applicable. Amended by 2021 Tenn. Acts, ch. 249, s 3, eff. 7/1/2022. Amended by 2017 Tenn. Acts, ch. 126, s 4, eff. 7/1/2017. Acts 1963, ch. 370, § 3; 1974, ch. 700, § 1; impl. am. Acts 1978, ch. 934, §§ 7, 36; T.C.A., § 10-303; Acts 1990, ch. 972, §§1-5; 1998, ch. 711, §1; 2003 , ch. 90, §2; 2003 , ch. 99, §1; 2012 , ch. 610, § 1.
(a) (1) Except as provided in subdivision (a)(2), where a county legislative body or the governing body of a city or town, in lieu of giving support to a free public library already established, or of contracting with another library for library service, or of contracting with other counties or cities for the joint operation of a free public library, establishes an independent free library of its own, it shall appoint a board of seven (7), nine (9), or eleven (11) members. Not more than one (1) official each of the county and of the city governing bodies may serve on the board. The members shall serve without salary, at least three (3) for one (1) year, two (2) for two (2) years, and two (2) for three (3) years. If the board expands to more than seven (7) members as provided in this subdivision (a)(1), the additional members are appointed by the county and city legislative bodies to terms of one (1), two (2), or three (3) years. All successors shall serve for terms of three (3) years. Board members may serve two (2) consecutive terms and may be reappointed after a minimum three-year break in service. (2) In counties or cities having a population of more than four hundred thousand (400,000), according to the 2010 or any subsequent federal census, in which the mayor has assumed the powers of the library board as provided in subsection (c), the terms of advisory board members must be established as provided in subdivision (a)(1) with the exception that board members may serve as many consecutive terms as stated in their bylaws.
(1) Except as provided in subdivision (a)(2), where a county legislative body or the governing body of a city or town, in lieu of giving support to a free public library already established, or of contracting with another library for library service, or of contracting with other counties or cities for the joint operation of a free public library, establishes an independent free library of its own, it shall appoint a board of seven (7), nine (9), or eleven (11) members. Not more than one (1) official each of the county and of the city governing bodies may serve on the board. The members shall serve without salary, at least three (3) for one (1) year, two (2) for two (2) years, and two (2) for three (3) years. If the board expands to more than seven (7) members as provided in this subdivision (a)(1), the additional members are appointed by the county and city legislative bodies to terms of one (1), two (2), or three (3) years. All successors shall serve for terms of three (3) years. Board members may serve two (2) consecutive terms and may be reappointed after a minimum three-year break in service.
(2) In counties or cities having a population of more than four hundred thousand (400,000), according to the 2010 or any subsequent federal census, in which the mayor has assumed the powers of the library board as provided in subsection (c), the terms of advisory board members must be established as provided in subdivision (a)(1) with the exception that board members may serve as many consecutive terms as stated in their bylaws.
(b) If a county legislative body, city governing body, or a county having a charter form of government elects to participate in the joint operation of a public library maintained by the county and one (1) or more cities within the county, the library board responsible for administering the library must be appointed by one (1) of the following methods: (1) Except as provided in subdivisions (b)(2) and (3), a library board of seven (7), nine (9), or eleven (11) members may be appointed by the county legislative body and city governing bodies that are parties to the agreement, the number appointed by each to be determined according to the ratio of population in each participating city and in those areas of the county that lie outside the cities, based on the most recent federal census; provided, that each governmental body shall appoint at least one (1) member. Terms of office, qualifications of members, and powers and duties of the board must comply with §§ 10-3-101 - 10-3-108. Board members may serve two (2) consecutive terms and may be reappointed after a minimum three-year break in service; (2) In accordance with a contract as provided in § 5-1-113 , in which case board members may serve two (2) consecutive terms and may be reappointed after a minimum three-year break in service; or (3) In accordance with a private act, in which case board members may serve two (2) consecutive terms and may be reappointed after a minimum three-year break in service.
(1) Except as provided in subdivisions (b)(2) and (3), a library board of seven (7), nine (9), or eleven (11) members may be appointed by the county legislative body and city governing bodies that are parties to the agreement, the number appointed by each to be determined according to the ratio of population in each participating city and in those areas of the county that lie outside the cities, based on the most recent federal census; provided, that each governmental body shall appoint at least one (1) member. Terms of office, qualifications of members, and powers and duties of the board must comply with §§ 10-3-101 - 10-3-108. Board members may serve two (2) consecutive terms and may be reappointed after a minimum three-year break in service;
(2) In accordance with a contract as provided in § 5-1-113 , in which case board members may serve two (2) consecutive terms and may be reappointed after a minimum three-year break in service; or
(3) In accordance with a private act, in which case board members may serve two (2) consecutive terms and may be reappointed after a minimum three-year break in service.
(c) A county or city having a population of more than four hundred thousand (400,000), according to the 2010 or any subsequent federal census, may by a two-thirds (2/3) majority vote of its legislative body vest supervisory authority over the public library system with the mayor. The mayor in the county or city shall exercise all powers which would otherwise be exercised by the library board pursuant to § 10-3-104 . A library board must be retained in the county or city in accordance with this section but shall serve in an advisory capacity to the county or city mayor, as applicable.
Amended by 2021 Tenn. Acts, ch. 249, s 3, eff. 7/1/2022.
Amended by 2017 Tenn. Acts, ch. 126, s 4, eff. 7/1/2017.
Acts 1963, ch. 370, § 3; 1974, ch. 700, § 1; impl. am. Acts 1978, ch. 934, §§ 7, 36; T.C.A., § 10-303; Acts 1990, ch. 972, §§1-5; 1998, ch. 711, §1; 2003 , ch. 90, §2; 2003 , ch. 99, §1; 2012 , ch. 610, § 1.
Tenn. Code Ann. § 10-5-101 — TN Code / Title 10 / Chapter 5 / Section 10-5-101
Composition of regional library system - Criteria for joinder and participation - Joinder as related to state purchasing contracts
Status: in_force

(a) The regional library system is composed of such regional offices as the secretary of state may establish, each office providing support and assistance to the public libraries in the counties assigned to it under the direction of the state librarian and archivist. The secretary of state may establish criteria for joining and for continuing participation in the regional library system. Local public libraries meeting such criteria may join or leave the regional library system by vote of the county commission or city governing body. (b) A city in a county not participating in a region may, with approval by the secretary of state, join the state regional library system as related to state purchasing contracts. The secretary of state shall assess fees against participating cities for any additional cost of services under the state contracts. Counties and municipalities may appropriate funds for this purpose. Amended by 2021 Tenn. Acts, ch. 249, s 4, eff. 7/1/2022. Acts 1955, ch. 88, § 1; 1961, ch. 73, § 1; impl. am. Acts 1978, ch. 934, §§ 7, 16, 22, 36; T.C.A., § 10-601; Acts 1982, ch. 689, § 14; 1999, ch. 205, § 1; 2003 , ch. 90, § 2; 2008 , ch. 631, § 17; 2012 , ch. 1001, § 1.
(a) The regional library system is composed of such regional offices as the secretary of state may establish, each office providing support and assistance to the public libraries in the counties assigned to it under the direction of the state librarian and archivist. The secretary of state may establish criteria for joining and for continuing participation in the regional library system. Local public libraries meeting such criteria may join or leave the regional library system by vote of the county commission or city governing body.
(b) A city in a county not participating in a region may, with approval by the secretary of state, join the state regional library system as related to state purchasing contracts. The secretary of state shall assess fees against participating cities for any additional cost of services under the state contracts. Counties and municipalities may appropriate funds for this purpose.
Amended by 2021 Tenn. Acts, ch. 249, s 4, eff. 7/1/2022.
Acts 1955, ch. 88, § 1; 1961, ch. 73, § 1; impl. am. Acts 1978, ch. 934, §§ 7, 16, 22, 36; T.C.A., § 10-601; Acts 1982, ch. 689, § 14; 1999, ch. 205, § 1; 2003 , ch. 90, § 2; 2008 , ch. 631, § 17; 2012 , ch. 1001, § 1.
Tenn. Code Ann. § 10-5-105 — TN Code / Title 10 / Chapter 5 / Section 10-5-105
[Repealed]
Status: repealed

Repealed by 2021 Tenn. Acts, ch. 249, s 5, eff. 7/1/2022. Acts 1955, ch. 88, § 5; impl. am. Acts 1959, ch. 9, § 12; impl. am. Acts 1978, ch. 934, §§ 7, 36; T.C.A., § 10-605; Acts 1982, ch. 689, § 17; 1999, ch. 205, § 4.
Repealed by 2021 Tenn. Acts, ch. 249, s 5, eff. 7/1/2022.
Acts 1955, ch. 88, § 5; impl. am. Acts 1959, ch. 9, § 12; impl. am. Acts 1978, ch. 934, §§ 7, 36; T.C.A., § 10-605; Acts 1982, ch. 689, § 17; 1999, ch. 205, § 4.