N.Y. CNT Law § 208 — New York Code / Act CNT / Article 5 / Section 208
Books and records
Status: in_force

§ 208. Books and records. 1. Whenever any public record, book, map or\npaper has become obliterated or unfit for further public inspection and\nuse, the board of supervisors, upon a certificate of the county judge or\na supreme court justice of the judicial district to the effect that\ntranscripts or copies should be made and certified for future public\ninspection and use, shall direct and provide for such transcripts or\ncopies to be made by the officer having custody thereof. Upon\ncertification by such county judge or supreme court justice that the\nsame have been examined, and the manner, contents and form thereof are\napproved, such certified transcripts or copies shall be deemed to take\nthe place of the originals for all purposes of public inspection, use\nand evidence.\n  2. Except as otherwise provided by law and subject to reasonable rules\nand regulations of the officer having custody thereof, all records,\nbooks, maps or other papers recorded or filed in any county office,\nshall be open to public inspection, and upon request, copies shall be\nprepared and certified; and, except where another fee is prescribed by\nlaw, such officer upon the payment of a fee of twenty cents for each\nfolio, shall furnish such certified copy. Upon request and after\ndiligent search, if no record be found, such officer shall be entitled\nto receive a fee of one dollar for certification thereof.\n  3. In addition to the provisions of the real property law, each board\nof supervisors, by resolution, may authorize the purchase and\ninstallation of equipment to photograph or microphotograph, or otherwise\nreproduce upon film such records, maps or other papers as may be deemed\nadvisable; and may provide for the purchase of supplies and necessary\nfiles for the preservation of the same. When duly certified, such\nreproduction shall be deemed an original record for all purposes of\npublic inspection, use and evidence; and a transcript, exemplified or\ncertified copy shall for all purposes be deemed such a transcript,\nexemplified or certified copy of the original. When inconsistent with\nthe use of entry in record books, such record books may be dispensed\nwith. The fee shall be twenty cents for each folio, together with the\nfee for certification or exemplification thereof.\n  4. Each officer, so far as practicable, shall complete all incomplete\nbooks and records of which he shall have custody and control by signing\nand certifying such completion in his own name and giving the date\nthereof. The county clerk shall complete only such records and minutes\nin actions or proceedings as are ordered completed by the respective\ncounty or supreme court having jurisdiction over such action or\nproceeding.\n  5. Each officer shall execute and deliver all necessary deeds,\nreleases, discharges, ratifications or other documents and papers to\nfulfill any duty imposed by law upon his predecessor in office. Any\nliability of a sheriff resulting from the execution and delivery of a\ndocument required by law on behalf of a predecessor in office shall be\ndetermined to be the liability of the sheriff during whose term of\noffice the error, mistake or cause of damage arose.\n