N.Y. ACA Law § 57.35 — New York Code / Act ACA / Title U / Article 57-A / Section 57.35
Grants for local government records management improvement
Status: in_force

§ 57.35. Grants for local government records management improvement.\n1.  The commissioner of education, upon consultation with the local\ngovernment records advisory council, is authorized to award grants for\nrecords management improvement as specified in sections 57.19, 57.25,\n57.29 and 57.31 of this article to individual local governments, groups\nof cooperating local governments and local governments that have custody\nof court records and for records management improvement for supreme\ncourt records in the custody of the counties of New York, Kings, Queens,\nRichmond, and Bronx and in accordance with subdivision two-a of this\nsection, records under the jurisdiction of the department of records and\ninformation services of the city of New York or its successor agency and\nthe city clerk of the city of New York, and to fire companies and\nvoluntary ambulance services as such terms are defined in section one\nhundred of the general municipal law.\n  2. The commissioner of education shall promulgate rules and\nregulations setting forth criteria and procedures necessary to award\ngrants for records management improvement from monies available for this\npurpose in the New York state local government records management\nimprovement fund, established pursuant to section ninety-seven-i of the\nstate finance law.\n  Such criteria shall include but not be limited to:\n  (a) the development by the applicant of a written plan for a records\nmanagement program;\n  (b) the condition of the records of the applicant;\n  (c) the geographic location of the applicant so as to provide, to the\nextent practicable, equitable geographic distribution of the grants;\n  (d) the particular design of the applicant's records management\nprogram; and\n  (e) the applicant's arrangements for cooperative activities among\nlocal governments for a records management program.\n  2-a (a) Notwithstanding the provision of paragraph (c) of subdivision\ntwo of this section, the commissioner of education may award grants\ntotaling in the aggregate no more than one million dollars annually for\nrecords management improvement to the department of records and\ninformation services of the city of New York or its successor agency and\nthe city clerk of the city of New York in accordance with the provisions\nof this subdivision.\n  (b) The department of records and information services or its\nsuccessor agency and the city clerk of the city of New York shall submit\napplications to the commissioner of education at the same time as\napplications pursuant to subdivision two of this section are required to\nbe submitted. The applications shall set forth the records management\nimprovement projects proposed by the department of records and\ninformation services or its successor agency and the city clerk of the\ncity of New York is priority order and the amount requested for each\nproject. Priority assignment of each project shall be a factor taken\ninto consideration in addition to those outlined in subdivision two of\nthis section when making grant awards.\n  (c) Upon receipt of grant monies, the commissioner of the department\nof records and information services or its successor agency and the city\nclerk of the city of New York shall direct the disbursement of grant\nmonies to each project for which a grant has been approved.\n  (d) The commissioner of the department of records and information\nservices or its successor agency and the city clerk of the city of New\nYork shall, in addition to monitoring the progress of and providing\ntechnical assistance to projects receiving awards pursuant to this\nsubdivision, prepare and submit progress reports on such projects. Such\nreports shall be at the level of detail and frequency comparable to\nreports required of other local governments receiving awards pursuant to\nthis section.\n  3. All monies received by the commissioner of education under the\nprovisions of the third undesignated paragraph of subdivision (a) of\nsection eight thousand eighteen, subparagraph b of paragraph four of\nsubdivision (a) of section eight thousand twenty-one and subparagraph b\nof paragraph eleven of subdivision (b) of section eight thousand\ntwenty-one of the civil practice law and rules, and subdivision a of\nsection 7-604 of the administrative code of the city of New York, shall\nbe deposited by the commissioner of education to the credit of the New\nYork state local government records management improvement fund\nestablished pursuant to section ninety-seven-i of the state finance law\nby the tenth day of the month following receipt of such monies.\n  4. Each year the New York state local government records advisory\ncouncil shall review and make recommendations on a proposed operational\nand expenditure plan for the New York state local government records\nmanagement improvement fund prior to its adoption by the commissioner of\neducation. The annual expenditure plan shall be subject to the approval\nof the director of the division of the budget.\n