KRS § 42.425 — KY Code / Title VI / Chapter 42 / Section 42.425
42.425 Department for Facilities and Support Services -- Organization -- Duties
Status: in_force

42.425 Department for Facilities and Support Services -- Organization -- Duties.

(1) (a) The Department for Facilities and Support Services established in the Finance

and Administration Cabinet by KRS 42.014 shall be generally responsible for

performance of the cabinet's functions and duties as outlined in KRS Chapters

45, 45A, and 56 with relation to the management and administration of the

State Capital Construction Program, including without limitation to the

generality thereof the procurement of necessary consulting services related to

capital construction and building renovation projects, construction services,

and supervision of building construction projects, and for the maintenance and

operation of the state government's real property management functions and

physical plant management functions.

(b) The department shall be headed by a commissioner appointed by the secretary

of the Finance and Administration Cabinet.

(c) The department shall have the primary responsibility for developing and

implementing policies applicable to all state agencies to ensure effective

planning for and efficient operation of state office buildings, and shall provide

appropriate assistance regarding the planning and efficient operation of all

state facilities.

(d) The department shall be divided for administrative and operational purposes

into:

1. The Office of Facility Development and Efficiency, headed by an

executive director appointed by the secretary in accordance with KRS

12.050. The office shall analyze and monitor guaranteed energy savings

performance contracts for state agencies. The office shall include:

a. The Division of Engineering and Contract Administration; and

b. The Division of Facility Efficiency;

2. The Office of Building and Mechanical Services, headed by an

executive director appointed by the secretary in accordance with KRS

12.050. The office shall provide building and grounds maintenance,

mechanical maintenance, and electronic security services to state-owned

facilities across the Commonwealth and shall consist of the Division of

Building Services and the Division of Mechanical Services;

3. The Division of Real Properties;

4. The Division of Historic Properties; and

5. The Division of Surplus Properties.

(e) Each division shall be headed by a division director appointed by the

secretary, subject to the approval of the Governor, and responsible to the

commissioner of the Department for Facilities and Support Services. The

commissioner shall provide for the distribution of the department's work

among the divisions within the department.

(f) The Division of Surplus Properties shall be responsible for the disposition of

all personal property of the state declared surplus. The division shall be the

single state agency of the Commonwealth of Kentucky that may receive,

warehouse, and distribute surplus property under the Federal Property and

Administrative Services Act of 1949, as amended, and any other federal law

relating to the disposal of surplus federal property to the states and political

subdivisions within the states. The division shall comply with federal laws

and regulations in the administration of surplus property received through

federal agencies. The division director may promulgate administrative

regulations in accordance with KRS Chapter 13A as necessary to comply with

minimum standards established by federal laws and regulations governing

disposal of surplus federal property and to implement the fee or service charge

provisions contained in this paragraph. The division director may establish,

charge, and collect from donees of federal surplus property a fair and

reasonable fee or service charge to defray the cost of operating the surplus

property disposal program. The fees shall be deposited in a trust and agency

account in the State Treasury to the credit of the Division of Surplus

Properties.

(2) In conjunction with the responsibilities listed in subsection (1) of this section, the

Department for Facilities and Support Services shall have the following duties:

(a) Establish policies to ensure efficient utilization of state property by:

1. Requiring the development of guidelines which set forth space standards

and criteria for determining the space needs of state agencies, and

maintaining an inventory which tracks the agencies' compliance with

those standards and criteria; and

2. Requiring certification of compliance, or justification for exceptions, as

a criterion for approval of additional space;

(b) Establish policies to ensure effective planning for state facilities by:

1. Developing a long-range plan for the Frankfort area, with priority on

reducing dependency on leased space and encouraging the consolidation

of agencies' central offices into single locations, and shared offices for

agencies with similar functions; and

2. Developing long-range plans for housing state agencies in metropolitan

areas, with priority on centralization of services and coordination of

service delivery systems; and

3. Encouraging executive branch agencies to expand long-range planning

efforts, consistent with the policies of the Capital Planning Advisory

Board; and

4. Supporting long-range planning for a statewide information technology

infrastructure to more efficiently deliver state government services;

(c) Establish priorities to allow least-cost financing of state facilities by:

1. Initiating policies which authorize the state to use innovative methods to

lease, purchase, or construct necessary facilities; and

2. Requiring cost analysis to determine the most effective method of

meeting space needs, with consideration for ongoing operations and

initial acquisition; and

(d) Implement and maintain a comprehensive real property and facilities

management database to include all state facilities and land owned or leased

by the executive branch agencies, including any postsecondary institution. All

state agencies and postsecondary institutions shall work cooperatively with the

Department for Facilities and Support Services to implement and maintain the

database.

(3) The Department for Facilities and Support Services shall develop plans for the

placement of computing and communications equipment in all facilities owned or

leased by state government. As part of this planning process, the department shall:

(a) Provide adequate site preparation in all state-owned facilities and require the

same of those from whom the state leases space as part of the lease agreement;

(b) Fund a minimum level of site preparation for computing and communications

in each new state-owned facility; and

(c) As new office sites are developed, or existing ones undergo renovation,

consider the placement of shareable high-cost, high-value facilities at strategic

locations throughout the state. These facilities may include video

teleconference centers, optical scanning and storage services, and gateways to

high-speed communication networks.