KRS § 160.1598 — KY Code / Title XIII / Chapter 160 / Section 160.1598
160.1598 Renewal or nonrenewal of charter contract -- School performance report -- Reasons for nonrenewal or revocation -- Administrative regulations -- Report of action taken and reason for decision -- School closure protocol
Status: in_force

160.1598 Renewal or nonrenewal of charter contract -- School performance report

-- Reasons for nonrenewal or revocation -- Administrative regulations --

Report of action taken and reason for decision -- School closure protocol.

(1) A charter contract may be renewed by the authorizer for a term of duration of five

(5) years, although the authorizer may vary the term to as few as three (3) years.

Any variation in the public charter school's term must be solely based on the

performance, demonstrated capacities, and particular circumstances of a public

charter school. Authorizers may grant renewal with specific conditions for

necessary improvements to a public charter school, but may not impose conditions

inconsistent with KRS 160.1590 to 160.1599.

(2) (a) No later than one (1) calendar year prior to the expiration date of a charter

contract, an authorizer shall issue a public charter school performance report

and charter renewal application guidance to the public charter school it

authorized. The performance report shall summarize the school's performance

record to date, based on the performance framework required under KRS

160.1596 and the charter contract, and shall provide notice of any weaknesses

or concerns related to the school that may jeopardize its position in seeking

renewal if not timely rectified and of any strengths or achievements that

support its position in seeking renewal.

(b) The school shall have twenty (20) days to respond to the performance report

and submit any corrections or clarification for the report to the authorizer.

(c) Within ten (10) days of receiving a school's response, the authorizer shall

review the response and issue a final performance report to the school.

(3) (a) The renewal application guidance shall, at a minimum, provide an opportunity

for the public charter school to:

1. Present additional evidence beyond the data contained in the

performance report supporting its case for charter renewal;

2. Describe improvements undertaken or planned for the school; and

3. Detail the school's plan for the next charter term.

(b) The renewal application guidance shall include or refer explicitly to the

criteria that will guide the authorizer's renewal decisions, which shall be based

on the performance framework as identified in the charter contract.

(4) (a) No later than six (6) months prior to the expiration date of a charter contract,

the board of directors of a public charter school seeking charter contract

renewal shall submit a renewal application to the authorizer pursuant to the

renewal application guidance issued by the authorizer.

(b) The authorizer shall rule by resolution on the renewal application no later than

thirty (30) days after receipt of the application.

(5) In making charter application, renewal, or other appealable decisions, an authorizer

shall:

(a) Make its decision within established timeframes. Any failure of the authorizer

to act on a charter application, renewal, or other appealable decision shall be

deemed an approval of the requested action;

(b) Base its decision on evidence of the public charter school's performance over

the term of the charter contract in accordance with the performance

framework required in the charter contract;

(c) Ensure that data used in making renewal decisions is available to the public

charter school and the public; and

(d) Provide a public report summarizing the evidence basis for each decision.

(6) A charter contract may not be renewed if the authorizer determines that the public

charter school has:

(a) Committed a material violation of any of the terms, conditions, standards, or

procedures required under KRS 160.1590 to 160.1599 and 161.141 or the

charter contract, and has persistently failed to correct the violation after fair

and specific notice from the authorizer;

(b) Failed to meet or make significant progress toward the performance

expectations identified in the charter contract;

(c) Failed to meet generally accepted standards of fiscal management, and has

failed to correct the violation after fair and specific notice from the authorizer;

or

(d) Substantially violated any material provision of law from which the public

charter school was not exempted and has failed to correct the violation after

fair and specific notice from the authorizer.

(7) An authorizer may take immediate action to revoke a charter contract if a violation

threatens the health and safety of the students of the public charter school.

(8) The State Board of Education shall promulgate administrative regulations

establishing a revocation and nonrenewal process for charter authorizers that:

(a) Provides the charter holder with a timely notification of the prospect of

revocation or nonrenewal and of the reasons for such possible closure;

(b) Allows a charter holder a reasonable time in which to prepare a response;

(c) Provides the charter holder with an opportunity to submit documentation and

provide testimony challenging the rationale behind the closure and in support

of the continuation of the school at a public meeting held for that purpose;

(d) Allows the charter holder the right to representation by counsel and to call

witnesses on behalf of the charter holder;

(e) Permits the recording of such proceedings; and

(f) After a reasonable period of deliberation, requires a final determination be

made and conveyed in writing to the charter holder.

(9) If an authorizer revokes or does not renew a contract, the authorizer shall clearly

state, in a resolution of its governing board the reason for the revocation or

nonrenewal.

(10) Within ten (10) days of taking action to renew, not renew, or revoke a charter, the

authorizer shall report to the state board the action taken, and shall provide a report

to the public charter school at the same time the report is issued to the state board.

The report shall include a copy of the resolution adopted by the authorizer's

governing board describing the action taken and reasons for the decision and

assurance as to compliance with all of the procedural requirements and application

elements found in KRS 160.1593.

(11) An authorizer shall develop a public charter school closure protocol to ensure

timely notification to parents, orderly transition of students and student records to

new schools, and proper disposition of school funds, property, and assets. The

protocol shall specify tasks, timelines, and responsible parties, including delineating

the respective duties of the school and the authorizer. If a public charter school

closes for any reason, the authorizer shall oversee and work with the closing school

to ensure a smooth and orderly closure and transition for students and parents, as

guided by the closure protocol. If a public charter school is subject to closure,

following exhaustion of any appeal allowed under KRS 160.1595, an authorizer

may remove at will at any time any or all of the members of the board of directors

of the public charter school in connection with ensuring a smooth and orderly

closure. If the authorizer removes members of the board of directors such that the

board of directors can no longer function, the authorizer shall be empowered to take

any further necessary and proper acts connected with closure of the public charter

school in the name and interest of the public charter school.