KRS § 214.645 — KY Code / Title XVIII / Chapter 214 / Section 214.645
214.645 Reporting system of HIV-positive persons -- Confidentiality and reporting requirements -- Reporting system surveillance, assessment, and restrictions
Status: in_force

214.645 Reporting system of HIV-positive persons -- Confidentiality and reporting

requirements -- Reporting system surveillance, assessment, and restrictions.

(1) The Cabinet for Health and Family Services shall establish a system for reporting,

by the use of the person's name, of all persons who test positive for the human

immunodeficiency virus (HIV) infection. The reporting shall include the data

including, but not limited to, CD4 count and viral load, and other information that

are necessary to comply with the confidentiality and reporting requirements of the

most recent edition of the Centers for Disease Control and Prevention's (CDC)

Guidelines for National Human Immunodeficiency Virus Case Surveillance.

Anonymous testing shall remain as an alternative. If less restrictive data identifying

requirements are identified by the CDC, the cabinet shall evaluate the new

requirements for implementation.

(2) The reporting system established under subsection (1) of this section shall:

(a) Use the same confidential name-based approach for HIV surveillance that is

used for AIDS surveillance by the cabinet;

(b) Attempt to identify all modes of HIV transmission, unusual clinical or

virologic manifestations, and other cases of public health importance;

(c) Require collection of the names and data from all private and public sources

of HIV-related testing and care services; and

(d) Use reporting methods that match the CDC's standards for completeness,

timeliness, and accuracy, and follow up, as necessary, with the health care

provider or the provider's designee making the report to verify completeness,

timeliness, and accuracy.

(3) Authorized surveillance staff designated by the cabinet shall:

(a) Match the information from the reporting system to other public health

databases, wherever possible, to limit duplication and to better quantify the

extent of HIV infection in the Commonwealth;

(b) Conduct a biennial assessment of the HIV and AIDS reporting systems,

ensure that the assessment is available for review by the public and any state

or federal agency, and forward a copy of the assessment to the Legislative

Research Commission and the Interim Joint Committee on Health Services;

(c) Document the security policies and procedures and ensure their availability

for review by the public or any state or federal agency;

(d) Minimize storage and retention of unnecessary paper or electronic reports and

ensure that related policies are consistent with CDC technical guidelines;

(e) Ensure that electronic transfer of data is protected by encryption during

transfer;

(f) Provide that records be stored in a physically secluded area and protected by

coded passwords and computer encryption;

(g) Restrict access to data a minimum number of authorized surveillance staff

who are designated by a responsible authorizing official, who have been

trained in confidentiality procedures, and who are aware of penalties for

unauthorized disclosure of surveillance information;

(h) Require that any other public health program that receives data has

appropriate security and confidentiality protections and penalties;

(i) Restrict use of data, from which identifying information has been removed, to

cabinet-approved research, and require all persons with this use to sign

confidentiality statements;

(j) Prohibit release of any names or any other identifying information that may

have been received in a report to any person or organization, whether public

or private, except in compliance with federal law or consultations with other

state surveillance programs and reporting sources. Under no circumstances

shall a name or any identifying information be reported to the CDC; and

(k) Immediately investigate any report of breach of reporting, surveillance, or

confidentiality policy, report the breach to the CDC, develop

recommendations for improvements in security measure, and take appropriate

disciplinary action for any documented breach.

(4) The cabinet shall require any physician, advanced practice registered nurse,

designee, or medical laboratory that receives a report of a positive test for the

human immunodeficiency virus to report that information by reference to the name

in accordance with the procedure for establishing name reporting required by the

cabinet in an administrative regulation.