KRS § 45A.655 — KY Code / Title VI / Chapter 45A / Section 45A.655
45A.655 Imprest cash funds
Status: in_force

45A.655 Imprest cash funds.

(1) Subject to the provisions of this code, any budget unit may establish one (1) or more

imprest cash funds when provided for by appropriation or when authorized by the

Finance and Administration Cabinet for the purpose of making disbursements

requiring prompt cash outlay, and to carry out the provisions of this code. The State

Treasurer, upon warrants of the Finance and Administration Cabinet based upon a

requisition from the head of the budget unit, shall pay to the head of the budget unit

the amount necessary to establish a fund.

(2) A custodian shall be designated by the head of the budget unit and, after appropriate

instruction and testing, certified by the Finance and Administration Cabinet as

qualified to administer the fund. The custodian shall file with the Finance and

Administration Cabinet a schedule of the disbursements from the fund as often as

may be necessary to replenish the fund and at least once each month. The schedule

of disbursements shall be accompanied by appropriate vouchers and statements of

indebtedness therefor approved by the head of the budget unit, and by a certificate

as to the condition of the fund. The amount of the total of the approved voucher

shall be paid to the custodian of the fund on the warrant of the Finance and

Administration Cabinet, and the amount shall be devoted to reimbursement of the

fund. Any question relative to the amount to be allowed in any imprest cash fund,

the expenditure thereof, the accounting thereof, and the repayment thereof to the

State Treasurer, shall be determined by the Finance and Administration Cabinet.

(3) The agency head shall be responsible for expenditures authorized from the funds,

and the custodian shall be responsible for administration of the fund. Each agency

head and custodian shall be separately bonded in the amount by which the total

authorization for the fund exceeds the state blanket bond for such officials.

(4) A post audit of each imprest fund shall be conducted as required by KRS 43.050.

(5) Each imprest fund shall lapse with the appropriation on which it is based but may

be reestablished by appropriation for the next ensuing year or when authorized by

the Finance and Administration Cabinet.

(6) If work not subject to the provisions of the law for competitive bidding is done on

public projects by the state through the use of its own personnel or facilities in

whole or in part, the budget unit having the work performed may, when authorized

by the Finance and Administration Cabinet, establish an imprest cash fund for the

purpose of defraying the expenses of the proposed project. This fund shall not

exceed at any time an amount equal to twenty-five percent (25%) of the anticipated

total cost of the project.

(7) Imprest cash funds may be authorized by the Finance and Administration Cabinet to

operate within the unified and integrated system of accounts, as defined in KRS

45.305. These funds shall allow agencies to record expenses into the statewide

system and to write the check at the agency site. The reimbursement and

reconciliation processes shall be performed by the Treasurer.