KRS § 18A.030 — KY Code / Title III / Chapter 18A / Section 18A.030
18A.030 Duties of secretary
Status: in_force

18A.030 Duties of secretary.

(1) The secretary shall be the executive and administrative head of the cabinet and shall

supervise and control all examinations and work of the cabinet. He or she shall

advise the board on matters pertaining to the classified service of this state. Within

the limitations of the budget, the secretary shall appoint and supervise the staff

needed in the cabinet to carry out the purposes of KRS 18A.005 to 18A.200 except

employees of the board who shall be appointed as provided in KRS 18A.090.

(2) Subject to the provisions of this chapter and KRS Chapter 13A, the secretary shall,

with the aid of his or her staff:

(a) Attend all meetings of the board;

(b) As provided by this chapter, promulgate comprehensive administrative

regulations consistent with the provisions of KRS Chapters 13A and 18A, and

with federal standards for the administration of a personnel system in the

agencies of the state government receiving federal grants;

(c) Establish general procedures for personnel recruitment, for certification, and

for improving the efficiency of employed personnel;

(d) Appoint the examiners and technicians necessary for the conduct of the

personnel program, whether on a permanent or temporary basis;

(e) Prepare and maintain a record of all employees, showing for each employee

his or her name, address, title of position held, rate of compensation, changes

in status, compensation, or title, transfer, and to make the data and the class

specifications for all positions available to the press and public;

(f) Prepare, in accordance with the provisions of KRS 18A.005 to 18A.200 and

the administrative regulations adopted thereunder, examinations, eligible lists,

and ratings of candidates for appointment;

(g) Make certification for appointment or promotion within the classified service,

in accordance with the provisions of KRS 18A.005 to 18A.200;

(h) Make investigations concerning all matters touching the enforcement and

effect of the provisions of KRS 18A.005 to 18A.200 and administrative

regulations prescribed thereunder;

(i) Prepare, in cooperation with appointing authorities and others, programs for

employee training, safety, morale, work motivation, health, counseling, and

welfare, and exercise leadership in the development of effective personnel

administration within the several departments of the Commonwealth, and

make available the facilities of the department to this end;

(j) Provide personnel services to unclassified employees in agreement with the

agencies involved not otherwise provided for in KRS 18A.005 to 18A.200;

(k) Present, in accordance with the provisions of KRS Chapter 48, budget

requests for the support of the personnel system created by KRS 18A.005 to

18A.200, excluding the board, which shall present its own budget estimates;

(l) Make a report and submit the same to the board, the Legislative Research

Commission, and the Governor not later than October first of each year;

(m) Propose selection method changes for any classification to the Personnel

Board with documentation justifying the need for the selection method

change. The Personnel Board shall, at its next regularly scheduled monthly

meeting, review and comment on any proposed selection method change. A

classification shall not have its selection method changed without review and

comment by the Personnel Board;

(n) Perform a classification and compensation study at least once every five (5)

years; and

(o) Discharge the other duties imposed upon him or her by KRS 18A.005 to

18A.200.

(3) The secretary on behalf of the cabinet may join or subscribe to any association or

service having as its purpose the interchange of information relating to the

improvement of the public service and especially improvement of personnel

administration.

(4) The secretary shall keep records relative to employee turnover and report to the

board, the Governor, and the Legislative Research Commission quarterly. The

report shall reflect employee turnover rates by cabinet, department, bureau,

division, and section. If any cabinet, department, bureau, division, or section has a

turnover rate of fifteen percent (15%) or more in any twelve (12) month period, the

secretary shall conduct an investigation into the reasons for the turnover and report

the findings to the board, the Governor, and the Legislative Research Commission.

(5) The secretary shall provide to each new state employee and to each existing state

employee, classified or otherwise, on an annual basis an informational pamphlet

about human immunodeficiency virus infection and acquired immunodeficiency

syndrome. The pamphlet shall be approved by the Cabinet for Health and Family

Services and shall contain information about the nature and extent of these diseases,

methods of transmission, preventive measures, and referral services.

(6) The secretary shall establish and maintain a list of all filled positions exempted

from classified service under KRS 18A.115(1)(e), (g), (h), (i), (k), (t), (w), (aa), and

(ab). The list shall include the following information for each filled position:

(a) The name of the agency where the position is assigned;

(b) The statutory authority for the unclassified status of the position;

(c) The title of the position;

(d) The pay grade of the position;

(e) The annual salary of the employee in the position; and

(f) The work county of the employee in the position.

(7) Beginning September 1, 2010, and every six (6) months thereafter, the secretary

shall provide the Governor and the Legislative Research Commission with a copy

of the list described in subsection (6) of this section, and shall indicate on the list

any position that has been added to the list since the last submission.

(8) The secretary shall perform organizational analysis and review.