Fla. Stat. § 39.00146 — Florida Code / Title V / Chapter 39 / Part I / Section 39.00146
39.00146 Case record face sheet.
Status: in_force

(1) As used in this section, the term: (a) “Multidisciplinary team” has the same meaning as provided in s. 39.4022(2). (b) “Placement change” has the same meaning as provided in s. 39.4023(2). (c) “School” has the same meaning as in s. 39.4023(2). (d) “Sibling” has the same meaning as in s. 39.4024(2).

(2) The case record of every child under the supervision or in the custody of the department or the department’s authorized agents, including community-based care lead agencies and their subcontracted providers, must include a face sheet containing relevant information about the child and his or her case, including at least all of the following: (a) General case information, including, but not limited to, all of the following: 1. The child’s name and date of birth. 2. The current county of residence and the county of residence at the time of the referral. 3. The reason for the referral and any family safety concerns. 4. The personal identifying information of the parents or legal custodians who had custody of the child at the time of the referral, including name, date of birth, and county of residence. 5. The date of removal from the home. 6. The name and contact information of the attorney or attorneys assigned to the case in all capacities, including the attorney or attorneys that represent the department and the parents, and the guardian ad litem. (b) The name and contact information for any employees of the department, the department’s authorized agents, or providers contracting with the department, including community-based care lead agencies and their subcontracted service providers, who have worked with the child, including the child’s current and previous case managers, and the supervisor information for such employees. (c) The personal information of relevant family members and other fictive kin, including, but not limited to, the name and contact information of: 1. The child’s parents; 2. The child’s siblings, including the location of their current out-of-home placement, if applicable; 3. The child’s current caregivers and any previous out-of-home placements; 4. Any other caretaking adults; and 5. All children in the out-of-home placement, if applicable. (d) A description of any threats of danger placing the child at imminent risk of removal. (e) A description of individual parent or caregiver concerns for the child. (f) Any concerns that exist regarding the parent or the current caregiver’s ability to: 1. Maintain a safe home; 2. Engage or bond with the child if the child is an infant; 3. Structure daily activities that stimulate the child; 4. Manage the child’s behavior; or 5. Make good health decisions for the child. (g) Any transitions in placement the child has experienced since the child’s initial placement and a description of how such transitions were accomplished in accordance with s. 39.4023. (h) If the child has any siblings and they are not placed in the same out-of-home placement, the reasons the children are not in joint placement and the reasonable efforts that the department or appropriate lead agency will make to provide frequent visitation or other ongoing interaction between the siblings, unless the court determines that the interaction would be contrary to a sibling’s safety or well-being in accordance with s. 39.4024. (i) Information pertaining to recent and upcoming court hearings, including, but not limited to, the date, subject matter, and county of court jurisdiction of the most recent and next scheduled court hearing. (j) Any other information the department, the department’s authorized agents, or providers contracting with the department, including community-based care lead agencies, deem relevant.

(3) The department, the department’s authorized agents, or providers contracting with the department, including community-based care lead agencies, must ensure that the face sheet for each case is updated at least once per month. This requirement includes ensuring that the department, its authorized agents, or providers contracting with the department gather any relevant information from any subcontracted providers who provide services for the case record information required to be included under this section.

(4) The case record face sheet must be in a uniform and standardized format for use statewide and must be developed, either by the department or a third party, using real-time data from the state child welfare information system. The department may develop a specific case record face sheet or may contract with a third party to use existing software that, at a minimum, meets the requirements of subsection (2). The case record face sheet developed or contracted for use under this section must be electronic and have the capability to be printed. The community-based care lead agencies shall use this uniform and standardized case record face sheet to comply with this section.

(5) The department shall adopt rules to implement this section.

History: s. 1, ch. 2021-169; s. 2, ch. 2022-4; s. 3, ch. 2024-70.