[104-10331-10370.pdf — page 18]
# 13-00000| OLD SCHEDULE AND ITEM NO(S). | NEW ITEM NO. | FILES IDENTIFICATION                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 | CLASSIFICATION | VOLUME | DISPOSITION INSTRUCTIONS                                                                                                                                                                                                           || ---------------------------- | ------------ | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | -------------- | ------ | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- || 8                            | 7            | ADMINISTRATIVE HOUSEKEEPING FILES                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    | SECRET         |        |                                                                                                                                                                                                                                    ||                              | a.           | Duplicates and non-record copies of forms, correspondence and memoranda reflecting administrative support functions within the Office of the IG. File used for administrative purposes and internal housekeeping functions. The Admin Office of the DCI is primarily responsible for administrative support to the IG Office. Filed by Subject. (Non-Record)                                                                                                                                                                                                                                                                                                         |                |        | a. Temporary. Review file at end of each year and destroy material having no current value.                                                                                                                                        ||                              | b.           | Personnel soft files. Duplicate copies of records held by the Admin Office of the DCI and the Official File in OP. Used for internal administrative personnel management of staff members. (This soft file will be screened and incorporated, as appropriate, into the OP Official file or the DCI/Admin Office soft personnel file, either upon reassignment of the individual subject of the file or separation from the Agency. Disposition of each of those files shall be in accordance with the approved Records Control Schedule of those offices.) (DCI/Admin Office is responsible for DCI area personnel soft files as published in the Federal Register.) |                |        | b. Temporary. Destroy records that are duplicated in both the OP Official file and the DCI/Admin Office soft file. Transfer immediately pertinent information to the OP file and remaining information to the DCI/Admin soft file. || 10                           | 8            | IG CORRESPONDENCE FILE                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               |                |        |                                                                                                                                                                                                                                    ||                              |              | Record copies of outgoing correspondence prepared by the IG covering decisions and matters that are not completely duplicated in the permanent Subject Files.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        |                |        | Permanent. Transfer to the Agency Records Center at the end of the current IG's tour of duty.                                                                                                                                      |RECORDS CONTROL SCHEDULESECRET