[104-10224-10002.pdf — page 192]
# STATUS AND EFFICIENCY REPORT COVERING EACH CIVILIAN EMPLOYEE ON THE STAFF,THE EFFICIENCY RATING AND TOWARD:THE REPORTING OFFICER IS DEFINED AS THE EMPLOYEE'S IMMEDIATE SUPERVISOR, IN OTHER WORDS THE PERSON WHO ISPRIMARILY BEST ACQUAINTED WITH THE EMPLOYEE'S WORKING EFFICIENCY, HOWEVER, DEPENDING UPON CIRCUMSTANCES, THE CHIEF OF STATION MAY NOT WISH TO INTRUST THE IMMEDIATE SUPERVISOR WITH THIS RESPONSIBILITY IN ANY CASE. THE CHIEF OF STATION WILL CHANGE OR MODIFY THE RATING OF THE REPORTING OFFICER WHENSUCH CHANGES UR MODIFICATIONS ARE CALLED FOR. THE CHIEF OF STATION IS ULTIMATELY RESPONSIBLE FOR THEACCURACY OF FACTS AND STATEMENTS WHICH APPEAR ON THE STATUS AND EFFICIENCY REPORT. IN MANY CASES, ESPECIALLY IN A SMALL UNIT, THE CHIEF OF STATION MAY WISH TO FILL OUT ALL THE REPORTS HIMSELF.IN ADDITION TO THE ANNUAL REPORT, THE FOLLOWING SPECIAL REPORTS, UTILIZING THE SAME FORM, WILL DE RENDER1. A. UPON COMPLETION OF FIRST NINETY (90) DAYS OF SERVICE AT A STATION.B. UPON RELIEF OR REASSIGNMENT OF REPORTING SENIOR.C. UPON DETERMINATION OR RECOMMENDATION THAT AN EMPLOYEE IN A FIELD STATION SHOULD BE REASSIGNED TO ANOTHER STATION OR RETURNES TO U.S. FOR REASSIGNMENT, OR OTHER DISPOSITION. SUCH REPORT WILL BE FORWARDEDSO AS TO REACH THE WASHINGTON HEADQUARTERS AT THE EARLIEST POSSIBLE DATE AFTER SUCH REASSIGNMENT DETERMINATION IS MADE. IF POSSIBLE, THE REPORT SHOULD BE SENT IN AT LEAST, THREE MONTHS PRIOR TO PROPOSED REASSIGNMENT IN ORDER THAT ALL TIME POSSIBLE MAY BE DEVOTED TO APPRAISAL AND EVALUATION. IF CONSIDERATIONOF REASSIGNMENT IS BEING GIVEN WITHOUT EMPLOYEE'S KNOWLEDGE, ITEMS 1 TO 8 WILL BE FILLED IN AS FAR ASPOSSIBLE BY THE RATING OFFICER WITHOUT DEFERRAL TO EMPLOYEE.2. IN FAIRNESS TO THE INDIVIDUAL BEING RATED AND IN THE INTEREST OF THE GOVERNMENT, THE IMPORTANCE OF CAREFUL   LY PREPARED AND ACCURATE EFFICIENCY REPORTS CANNOT BE OVERSTRESSED. THE FOLLOWING BASIC PRINCIPLES OF RATING SHOULD   ALWAYS BE KEPT IN MIND:A. ALWAYS BASE YOUR JUDGMENT ON:(1) WHAT YOU HAVE OBSERVED THE INDIVIDUAL DO OR FAIL TO DO.(2) TYPICAL PERFORMANCE. NOT ON AN ISOLATED STRIKING INCIDENT.(3) EXAMPLES RELEVANT TO THE CHARACTERISTIC UNDER CONSIDERATION.(A) THE EFFICIENCY REPORT IS TO BE USED TO RATE ALL CIVILIAN EMPLOYEES. BUT REPORTING OFFICERSSHOULD BEAR IN MIND THAT DIFFERENT STANDARDS PREVAIL 19 DIFFERENT ASSIGNMENTS WHEREAS IT ISNECESSARY, FOR EXAMPLE. THAT AN INTELLIGENCE OFFICER POSSESS INITIATIVE. THIS SAME TRAIT ISNOT ALWAYS DESIRABLE. EXCEPT IN A MINOR WAY, FOR A TYPIST. THE RATINGS AND EVALUATIONSSHOULD BE IN REFERENCE TO THE JOB THE ACTUAL WORK ASSIGNMENT FOR WHICH THE PARTICULAR EMPLOYEE IS BEING PAID. EVERY EFFORT SHOULD BE MADE TO ARRIVE AT A JUST ESTIMATE OF THE QUALITIES OF THE PERSON REPORTED ON FOR THE PERIOD COVERED BY THE REPORT. AVOID EXAGGERATIONSAND SUPERLATIVES, THEY DETRACT FROM THE VALUE OF A REPORT AND ARE UNFAIR TO OTHERSB. BIASED OPINIONS BASED OR PERSONAL LIKES AND DISLIKES MUST BE SCRUPULOUSLY AVOIDED. ITSHOULD BE BORNE IN MIND THAT THE PREPARATION OF EFFICIENCY REPORTS IS AN IMPORTANT FUNCTION OF ALL SUPERVISORS OF EMPLOYEES, AND THE ACCURATE AND TRUE EVALUATIONS EXPRESSEDTHEREIN ARE A DIRECT REFLECTION UPON HIS OWN ABILITY AND QUALIFICATION FOR THE POSITIONHE HOLDS.C. NO REPORTS WILL BE RENDERED COVERING PERIODS OF LESS THAN 46 DAYS OBSERVED SERVICE.4. REPORTS WILL NORMALLY BF CLASSIFIED CONFIDENTIAL; HOWEVER, THE CLASSIFICATION MAY BE RAISED IF DEEMED AD   VISABLE BY RATING OFFICER.5. REPORTS WILL NEVER BE SHOWE TO THE EMPLOYEE REPORTED ON.DISPOSITION OF REPORTS1. REPORTS WILL BE FORWARDED TO THE APPROPRIATE BRANCH CHIEF IN WASHINGTON HEADQUARTERS WITHIN TEN (10)   DAYS AFTER THE CLOSE OF THE REPORTING PERIOD.2. IF THE REPORTING OFFICER IS THE CHIEF OF STATION, REPORTS WILL BE FORWARDED BY HIM TO THE APPROPRIATE   BRANCH CHIEF IN WASHINGTON HEADQUARTERS.3. IF THE REPORTING OFFICER IS NOT THE CHIEF OF STATION, THE REPORT WILL BE REFERRED TO THE NEXT IN COM   MAND FOR REVIEW AND FINALLY TO THE CHIEF OF STATION FOR FORWARDING TO WASHINGTON HEADQUARTERS.4. UPON RECEIPT OF REPORT IN WASHINGTON HEADQUARTERS, THEY WILL BE REVIEWED BY THE BRANCH CHIEFS PROMPT   LY AND THEN REFERRED TO THE ASSISTANT EXECUTIVE FOR PERSONNEL FOR RETENSION IN THE PERSONNEL FILE OF THE EMPLOY   EE.A. IF A CHANGE OF PERSONAL STATUS IS REPORTED UNDER SECTION 8. ONE COPY OF SUCH REPORT WILL BE DETACHED AND SENT TO THE SECURITY OFFICEANY DESIRED REMARKS OF REVIEWING OFFICER AND/OR CHIEF OF STATION![signature]Kark Subject .cpar10. there chile, be evaluated:A-excellentF-excellent..I -culatanlingJ - oxtellentK - outstanding![signature]