[104-10222-10042.pdf — page 111]
# SECRET(when Filled In)RATINGS IN PERFORMANCE OF SPECIFIC DUTIESDIRECTIONSa. State in the spaces below up to six of the more important SPECIFIC duties contributing this rating period. Place the most important first. Do not include minor or unimportant duties.b. Rate performance on each specific duty considering ONLY effectiveness in performance of this specific duty.c. For supervisors, ability to supervise will always be rated as a specific duty (do not rate as supervisors those who supervise a secretary only).d. Compare in your mind, when possible, the individual being rated with others performing the same duty at a similar level of responsibility:e. Two individuals with the same job title may be performing different duties. If so, rate them on different duties.f. Be specific. Examples of the kind of duties that might be rated are:ORAL BRIEFINGHAS AND USES AREA KNOWLEDGEMAIL CONDUCTS INTERROGATIONSGIVING LECTURESDEVELOPS NEW PROGRAMSPREPARES SUMMARIESCONDUCTING SEMINARSANALYZES INDUSTRIAL REPORTSTRANSLATES GERMANWRITING TECHNICAL REPORTSMANAGES FILESDERRIEFING SOURCESCONDUCTING EXTERNAL LIAISONOPERATES RADIOKEEPS BOOKSTYPINGCOORDINATES WITH OTHER OFFICESDRIVES TRUCKTAKING DICTATIONWRITES REGULATIONSMAINTAINS AIR CONDITIONINGSUPERVISINGPREPARES CORRESPONDENCEEVALUATES SIGNIFICANCE OF DATAg. For some jobs, duties may be broken down even further if supervisor considers it advisable, e.g., combined key and phone operation, in the case of, a radio operator.1. INCOMPETENT IN THE PERFORMANCE OF THIS DUTY2. BARELY ADEQUATE IN THE PERFORMANCE OF THIS DUTY6. PERFORMS THIS DUTY IN AN OUTSTANDING MANNER FOUND IN VERY FEW INDIVIDUALS HOLDING SIMILAR JOBSDESCRIPTIVE3. PERFORMS THIS DUTY ACCEPTABLY4. PERFORMS THIS DUTY IN A COMPETENT MANNER5. PERFORMS THIS DUTY IN SUCH A FINE MANNER THAT IT IS A DISTINCT ASSET ON HIS JOB7. EXCELS ANYONE I KNOW IN THE PERFORMANCE OF THIS DUTYRATINGNUMBERSPECIFIC DUTY NO. 1Supervises maintenance of desk records and project files.RATINGNUMBER7SPECIFIC DUTY NO. 4Extracts pertinent information from reports and statistics for the preparation of studies.RATINGNUMBER6SPECIFIC DUTY NO. 2Reviews and coordinates memorandaRATINGNUMBER6SPECIFIC DUTY NO. 5Prepares cables and dispatches for the fieldRATINGNUMBER6SPECIFIC DUTY NO. 3Processes for dissemination reports from field stationsRATINGNUMBER5SPECIFIC DUTY NO. 6Supervises maintenance of country desk filesRATINGNUMBER6NARRATIVE OF DESCRIPTION OF MANNER OF JOB PERFORMANCEState strength and weaknesses, particularly those which affect development on present job.This employee is a highly efficient worker who in accomplishing her job assignments has performed in a very outstanding manner. She has the ability to think clearly and logically and at all times exercises extreme good judgment. Her knowledge of the field procedures constitutes a great asset and she has the facility for picking up loose ends and keeping an office smoothly running. She is willing to undertake any assignment that facilitates getting the job done and is entirely capable of seeing that the job is properly done. Her contribution to the job reflects conscientiousness, loyalty and devotion to duty far above the average.SECTION D.SUITABILITY FOR CURRENT JOB IN ORGANIZATIONDIRECTIONSTake into account here everything you know about the individual...productivity, conduct in the job, pertinent personal characteristics or habits, special defects or talents...and how he fits in with your team. Compare him with others doing similar work of about the same level.1. DEFINITELY UNSUITABLE...SHOULD BE SEPARATED2. OF DOUBTFUL SUITABILITY...SHOULD NOT HAVE ACCEPTED HIM IF I HAD KNOWN WHAT I KNOW NOW63. A BARELY ACCEPTABLE EMPLOYEE...BELOW AVERAGE BUT WITH NO WEAKNESSES SUFFICIENTLY OUTSTANDING TO WARRANT HIS SEPARATIONRATINGNUMBER4. OF THE SAME SUITABILITY AS MOST PEOPLE I KNOW IN THE ORGANIZATION5. A FINE EMPLOYEE...HAS SOME OUTSTANDING STRENGTHS6. AN UNUSUALLY STRONG PERSON IN TERMS OF THE REQUIREMENTS OF THE ORGANIZATION7. EXCELLED BY ONLY A FEW IN SUITABILITY FOR WORK IN THE ORGANIZATIONIS THIS INDIVIDUAL BETTER SUITED FOR WORK IN SOME OTHER POSITION IN THE ORGANIZATION?EXPLAIN FULLYSECRET