[104-10195-10003.pdf — page 46]
# RATINGS ON PERFORMANCE OF SPECIFIC DUTIES**DIRECTIONS:**a. State in the spaces below up to six of the more important SPECIFIC duties performed during this rating periodPlace the most important first. Do not include minor or unimportant duties.b. Rate performance on each specific duty considering *ONLY* effectiveness in performance of this specific duty.c. For supervisors, ability to supervise will always be rated as a specific duty (do not rate as supervisors those who supervise a secretary only).d. Compare in your mind, when possible, the individual being rated with others performing the same duty at a similar level of responsibility.e. Two individuals with the same job title may be performing different duties. If so, rate them on different duties.f. Be specific. Examples of the kind of duties that might be rated are:ORAL BRIEFINGMAILGIVING LECTURESCONDUCTS INTERROGATIONSCONDUCTING SEMINARSPREPARES SUMMARIESWRITING TECHNICAL REPORTSTRANSLATES GERMANCONDUCTING EXTERNAL LIAISONDEBRIEFING SOURCESTYPINGKEEPS BOOKSTAKING DICTATIONDRIVES TRUCKSUPERVISINGMAINTAINS AIR CONDITIONINGHAS AND USES AREA KNOWLEDGEDEVELOPS NEW PROGRAMSANALYZES INDUSTRIAL REPORTSMANAGES FILESOPERATES RADIOCOORDINATES WITH OTHER OFFICESWRITES-REGULATIONSPREPARES CORRESPONDENCEEVALUATES SIGNIFICANCE OF DATAg. For some jobs, duties may be broken down even further if supervisor considers it advisable. e.g., combined key and phone operation, in the case of a radio operator.---1 - INCOMPETENT IN THE PERFORMANCE OF THIS DUTY2 - BARELY ADEQUATE IN THE PERFORMANCE OF THIS DUTYDESCRIPTIVE3 - PERFORMS THIS DUTY ACCEPTABLYRATING4 - PERFORMS THIS DUTY IN A COMPETENT MANNERNUMBER5 - PERFORMS THIS DUTY IN SUCH A FINE MANNER6 - PERFORMS THIS DUTY IN AN OUTSTANDING MANNERFOUND IN VERY FEW INDIVIDUALS HOLDING SIMILAR JOBS7 - EXCELS ANYONE I KNOW IN THE PERFORMANCE OF THIS DUTYTHAT-HE IS A DISTINCT ASSET ON HIS JOB---SPECIFIC DUTY NO. 1. Records obligating instruments, supplements and adjustments relating to allotment accounting.RATINGNUMBER4SPECIFIC DUTY NO. 4. Assists in the closing and reopening of the allotment ledger accounts at close of each fiscal year.RATINGNUMBER4SPECIFIC DUTY NO. 2. Prepares current analysis of allotment ledger accounts of unliquidated obligations.RATINGNUMBER4SPECIFIC DUTY NO. 5. Records liquidation cancellations of obligations to individual allotment accounts.RATINGNUMBER4SPECIFIC DUTY NO. 3. Checks and reconciles DATING runs of expenditures with those in the NUMBER allotment ledger accounting records.SPECIFIC DUTY NO. 6. Prepares summaries required for reconciliations and duplicates allotment records (copies) for commitment to the various allotees.RATINGNUMBER4---3. NARRATIVE DESCRIPTION OF MANNER OF JOB PERFORMANCEDIRECTIONS: Stress strengths and weaknesses, particularly those which affect development on present job.Mr. Wilcott is very serious to prove his capabilities. Accordingly, he frequently assumes additional duties other than those assigned to him. He is very attentive to his work, is diligent in applying himself to the job, he is very quiet by nature and it is only on rare occasions that he indulges in conversation unrelated to his duties. He is attempting to become better acquainted with government accounting as has been evidenced by his enrollment in an accounting course with the Department of Agriculture School. He has made great progress in his assigned position in the Accounting Branch.---SECTION D. SUITABILITY FOR CURRENT JOB IN ORGANIZATIONDIRECTIONS: Take into account here everything you know about the individual....productivity, conduct in the job, pertinent personal characteristics or habits, special defects or talents....and how he fits in with your team. Compare him with others doing similar work of about the same level.1 - DEFINITELY UNSUITABLE - HE SHOULD BE SEPARATED2 - OF DOUBTFUL SUITABILITY...WOULD NOT HAVE ACCEPTED HIM IF I HAD KNOWN WHAT I KNOW NOW3 - A BARELY ACCEPTABLE EMPLOYEE...BELOW AVERAGE BUT WITH NO WEAKNESSES SUFFICIENTLY OUTSTANDING TO WARRANT HIS SEPARATION4 - OF THE SAME SUITABILITY AS MOST PEOPLE I KNOW IN THE ORGANIZATION5 - A FINE EMPLOYEE HAS SOME OUTSTANDING STRENGTHSRATING6 - AN UNUSUALLY STRONG PERSON IN TERMS OF REQUIREMENTS OF THE ORGANIZATIONNUMBER7 - EXCELLED BY ONLY A FEW IN SUITABILITY FOR WORK IN THE ORGANIZATION4IS THIS INDIVIDUAL BETTER SUITED FOR WORK IN SOME OTHER POSITION IN THE ORGANIZATION? YES NO IF YES, EXPLAIN FULLY... He is well suited for his present position, but has expressed a desire for an opportunity to serve in an overseas cubitter in seeking employment with the Agency. It is believed that no doubt he could adapt himself to other duties in the F.M. Accounting.