Francesco/who-killed-jfk huggingface dataset:
[104-10213-10352.pdf — page 1]
# SECRETDO/ISS 78-09828 February 1978MEMORANDUM FOR: O/SA/DO/OAttention: Mr. ShepanekFROM: William F. DonnellyChief, Information Services StaffSUBJECT: House Select Committee on Assassinations Request for Information on 201 Criteria (S)REFERENCE: OLC 78-0070/19, 23 February 19781. (S) With reference to the conversation of 27 February between Mr. Shepanek and Mr. Cleffi of ISS, attached are copies of DOHB 70-1-1, 15 November 1974, and an earlier version, CSHB 43-1-1 dated 15 February 1960. A close study of the list of questions submitted by the HSCA Staff has led us to conclude that the most complete and effective way to respond would be by inviting the Staff to review our regulation governing the criteria for opening, maintaining, controlling and closing 201 files by the Operations Directorate. A careful reading of the regulation provides an answer to every question posed by the Staff.2. (S) The earlier version of the regulation is included to reflect the situation as it existed in the period of their primary concern (1958-1964). The later version provides an expansion, clarification and refinement of the earlier versions.Williain F. RamallWilliam F. DonnellySECRET
[104-10213-10352.pdf — page 2]
SECRETDOHB 70-1-1CHAPTER III15 November 1974ANNEX BTHE 201 SYSTEMRescission: Annex B of Chapter III, CSHB 70-1-1, 27 October 19661. INTRODUCTIONThe 201 system provides a method for identifying a person of specific interest to the Operations Directorate and for controlling and filing all pertinent information about that person. The system also provides a means for identifying subjects of 201 files from various categories of information about them and for producing lisits of 201 personalities according to those categories. Only a relatively small number of personalities indexed are of sufficient interest to justify opening a 201 dossier. These are normally subjects of extensive reporting and CI investigation, prospective agents and sources, members of groups and organizations of continuing target interest, or subjects on whom a volume of correspondence has accumulated.2. THE 201 SYSTEMThe principal features of the 201 system are:a. *The 201 Number*: a unique number, i.e., 201-1234567, assigned to each individual in the system to serve as identifying file number for reporting on that individualb. *The 201 Dossier*: the official file containing the 201 opening form (Form 831) and all biographic reporting on and references to the individual, i.e., personal history, current status, and prospects.c. *The Master 201 Record*: a machine record generated by the opening of a 201 file. This record produces the master 201 reference for the Main Index and stores the pertinent information which may later be retrieved for special listings.d. *Main Index Master 201 Reference*: this reference, printed in reply to an Index Search Request, is printed as illustrated below. When data are absent within the record, succeeding data items or lines will be moved up and the reference consolidated.23SECRET
[104-10213-10352.pdf — page 3]
# SECRETDOHB 70-1-1CHAPTER III, ANNEX B15 November 19740002 CROIX, WILLIAN PENDLETON1 SEX M DOB 12 APR 26CIT GERMREF AACD-12345, 20 JUN 53POB GERM, BERLINOCC PHARMACISTOCC CODE CHEMSUBJECT RECENTLY ATTENDED THE SEVENTEENTH ANNUALCONFERENCE OF THE INTERNATIONAL ASSOCIATION OF CHEMISTSAND PHARMACISTS HELD IN MUNICH, GERMANY FROM 22 THROUGH29 OCTOBER.201-0032671TYPE NAME T-OI CODES AA XX-RCD DATE 5330 NOV 7000833555Information About Subject1. Sequence Number and Name2. Sex and Date of Birth3. Citizenship4. Place of Birth5. Occupation6. Occupation Code7. TextDocument Reference Data Group8. 201 Number9. Name Type Indicator10. OI Codes11. Record Date (year only)12. ReferenceISG Control Information13. Date of latest update of the record14. STAR Index Record Number24SECRET
[104-10213-10352.pdf — page 4]
# SECRETDOHB 70-1-1CHAPTER III, ANNEX B15 November 1974e. *OI Code:* a two letter symbol used in conjunction with the 201 per- sonality records in the 201 system to record the association of an individual with organizations or activities of operational interest. Of codes cover intelligence and security service affiliation, whether staff or agent, er known or suspect, as well as activities of DDO interest. There are two categories of OI codes for use by components:(1) general Ol codes (Attachment 4)(2) OI codes assigned to a specific component for intelligence services or other specific organizations.A component may request an Ol code be established by submitting a memorandum to the DDO/RMO through the component Records Management Officer.A 201 personality may be assigned two Ol codes. An Ol code may be assigned when the 201 Personality File Action Request (Form 831) is initiated (see paragraph 3b below) by filling in Box 13 or a code may be assigned or added at a later date by a Form 831 amendment.The 201 system has the capability of producing machine listings of 201 personalities by Ol codes. For example, if an Ol code has been opened for the security service of a certain country a listing may be compiled of all members of that service.f. *201 Machine Lists:* produced from the mechanized 201 Index, based on names or other identifying information of personalities on whom 201 dossiers exist.3. OPENING A 201 DOSSIERa. GeneralThe opening of a 201 dossier is the prerogative of an operational component, in coordination with the Information Services Group. An opening creates a master 201 record. Changes to the master record and the occasional closing of a 201 dossier are controlled jointly by the desks and ISG. 201 dossiers may be opened on persons who meet the carding criteria described in Chapter II of this handbook, when there is a reasonable expectation that additional information will be acquired and filed in such a dossier. Generally dossiers are opened on persons about whom counterintelligence information is being reported, and persons of operational interest to the Operations Directorate, specifically those persons for whom provisional operational approvals and operational approvals are requested (see exception below). 201 files are not to be opened on staff - employees, staff agents and most categories of contract employees. Files on25SECRET
[104-10213-10352.pdf — page 5]
SECRETDOHB 70-1-1CHAPTER III, ANNEX B15 November 1974persons who are only of local interest to a field station or Headquarters desk |and on whom no DDO records correspondence exists are not a part of the DDOrecords system and are to be maintained by that unit. Some desks levy require-ments on ISG for automatic 201 openings on certain categories of persons whosenames appear in incoming dispatches. These are listed in Attachment 2. 201dossiers should be opened in the following categories:(1) Subjects of provisional operational approval and operational ap-proval requests. However, a file need not be opened when a POA is requestedfor persons being trained for a foreign liaison service and who are of opera-tional interest for training purposes only.(2) Persons for whom the field requests a 201 opening.(3) MHFIXTURE personalities: bonafide diplomats of other thandenied area countries, in close association with staff personnel.(4) Subjects of a Personal Record Questionnaire Part I.(5) Persons on whom a Main Index search reveals information in fiveor more documents (see DOI 70-20).(6) Subjects of Interagency Source Register memoranda from LSN/ISR (opened only by IP/RMS).b. Requesting a 201 File OpeningHeadquarters desks may open a 201 file by filling out and submittinga 201 Personality File Action Request (Form 831) to the Records Main-tenance Section (IP/RMS). Form 831 is also used to create or amend themaster 201 record and 201 machine listings and to register the assign-ment of a cryptonym to a 201 personality. Attachment 3 consists of sample201 Personality File Action Requests for opening and amending 201's. A fieldstation may request the opening of a 201 file by writing 201- in the Head-quarters file or cross-reference box on the dispatch form and/or after thesubject's name in the body of the dispatch. A telepouch request for a 201 openingis made by indicating 201- in the file number line. A cable request is made byplacing 201- after the term "File" on the last line of the transmission. IP/ANwill open 201 files as requested by dispatch or telepouch but it is the responsi-bility of the desk to respond to cable requests. Field stations are notified of201 openings through receipt of the field master 201 record.26SECRET
[104-10213-10352.pdf — page 6]
SECRETDOHB 70-1-1CHAPTER III, ANNEX B15 November 19744. CONTENTS OF THE DOSSIERInformation about a 201 personality should be filed or cross-referenced into his dossier. When additional information is discovered on a 201 subject through a name trace or other process, i.e., review of predecessor documents, it must be consolidated into his personality dossier. See DOI 70-20 for consolidation procedures.Material which is filed in the dossier includes but is not limited to:a. 201 Personality File Action Request (Form 831).b. Biographic information including photographs, fingerprints, and handwriting samples.c. Personal Record Questionnaire Parts I and II.d. Operational and other security approvals.e. Name check replies, requests, clearances, and approvals.f. Acknowledgement of pseudonym.g. 201 personality assessments and evaluations.h. Copy of contract and termination papers.i. Secrecy agreement.j. Agent Duty Status Report.k. Training and evaluation.l. SGSWIRL report.m. Newspaper clippings.n. Any information which helps provide a better understanding of the subject and our interest in him; this may include operational reporting.5. MAINTENANCE OF 201 DOSSIERSThe 201 personality dossier contains, in document date order, papers which have been made a part of the Central Records System as well as those which have not. Record documents may range from newspaper or magazine articles on the subject to finance and other administrative papers.26.1SECRET
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SECRETDOHB 70-1-1CHAPTER III, ANNEX B15 November 1974a. PurgingPurging a 201 dossier is the responsibility of the desk officer. It requires discrimination in recognizing operationally useful material, rather than the simple distinction between official and unofficial papers; it will therefore take place under the supervision of a Records Officer. Purging should be done periodically. A 201 dossier being forwarded to Central Files for retention should be purged. A 201 dossier should be purged of the following:(1) Duplicate material, i.e., exact copy(s) of a document.(2) Name trace form (Form 362) unless it has been the basis for the opening.(3) All abstract slips.(4) All document restriction notices (Form 1884).(5) The disseminated version of positive intelligence information if a copy of the raw report is contained in the 201 file; the dissemination number then must be transferred to the first page of the raw report.(6) Routing slips, routing and record sheets (Form 610) and dispatch cover sheets unless there are remarks such as coordinations or comments.(7) Record copy documents which only repeat substantive information contained in other documents in the file; authorization for destruction is by the Records Officer.(8) Top Secret documents are not to be retained in a 201 dossier forwarded to Central Files; the document must be downgraded for retention in the 201 dossier. To downgrade a Top Secret document, an authorized officer in the originating office or the Records Officer having jurisdiction over the contents of the material must possess Top Secret classification authority. If the document cannot be downgraded the file should be retained at the desk or the copy of the TS document should be removed, retained in a desk TS file or forwarded to the Top Secret Control Officer, and a cross-reference sheet (Form 867) placed in the 201 file giving the location of the TS document.(9) Deferred documents (see 5b(2)).b. Maintenance Procedures(1) All material in a 201 dossier will be filed in document date order. In the case of document attachments which have been classified into a 20126.2SECRET
[104-10213-10352.pdf — page 8]
SECRETDOHB 70-1-1CHAPTER III, ANNEX B15 November 1974dossier and separated from the basic document by the assignment of a slash number, the attachment will be filed by the date of the basic document.(2) Deferred documents wiil not be filed in a 201 dossier. If they are to be retained in the dossier they should be sent to IP/RMS for classification into that 201.(3) Field index cards (held by some desks) and area desk cards may be retained in the 201 as part of a consolidation procedure. These cards should be mounted on a full-size sheet of paper for filing in the 201.(4) A 201 dossier previously opened on a person who becomes a staff einployee and which contains Record Copy documents will be restricted to the ISC/DIP unless the desk retains the restriction. The dossier should be closed if there are no Record Copy documents in it.(5) A 201 opened in pseudonym should be consolidated into the true name 201 if one exists or converted to the true name.(6) Field and duplicate (shadow) 201 files no longer of active interest should be incorporated into the official 201 after the duplicate material has been purged by the desk officer and the remaining information classified to that 201 by the Analysis Section (IP/AN).(7) Any document with a predecessor organization cover sheet or an OPC (Office of Policy Coordination) cover sheet from the Archives and Disposition Section (IP/ARD) must be returned to IP/ARD for processing to the 201.(8) Desk memoranda (with or without a document source number) containing substantive or derogatory information on the subject of the 201 should be sent to IP/AN to be classified officially into the 201 file.(9) An attachment which should be separated from its basic docuinent for inclusion in a 201 personality dossier will be forwarded with the basic document to IP/AN for processing into the 201.(10) To retain the P&L, RYBAT, or KAPOK sensitivity of a document remaining in a 201 dossier being retired to Central Files, place that document in an envelope sealed with black tape (see DOI 70-17). Any RYBAT, P&L, or KAPOK document sent to Central Files not in a black-taped envelope will automatically be handled as desensitized. A black-taped envelope may con- tain only one document and must be filed in chronological order within the file. If there are numerous documents of this type the desk officer may black- tape the entire dossier rather than individual documents (see DOI 70-10).28.3SECRET
[104-10213-10352.pdf — page 9]
# SECRETDOHB 70-1-1CHAPTER III, ANNEX B15 November 1974Black-taped dossiers or dossiers with black-taped documents will be handled as restricted dossiers.(11) An inactive 201 dossier or an inactive volume of a large 201 dossier on permanent charge should be returned to Central Files under a Routing and Record Sheet with the notation shown below.![routing and record sheet form](transmittal)26.4SECRET
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SECRETDOHB 70-1-1CHAPTER III, ANNEX B15 November 19746. 201 DOSSIER CHARGESA 201 dossier may be kept on permanent charge at the desk during any period of active interest. If the dossier is transferred to another desk, the desk officer who is transferring the dossier must notify Central Files of the transfer. Central Files will then send the Notice of Transfer of Document or File Accountability (Form 2977) to the new action desk officer.![notice of transfer of document or file accountability form]The new action desk officer must then fill out a 201 Personality File Action Request (Form 813) to change the action desk designation to insure that the 201 personality will be included in the Headquarters and field machine listings for his component.7. RESTRICTED DOSSIERSa. Access to a sensitive 201 dossier may be restricted by holding the file at the desk or placing it on restriction in Central Files.(1) The dossier may be restricted by checking Box 2 on the 201 Personality File Action Request (Form 831) when the file is opened.26.5SECRET
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SECRETDOHB 70-1-1CHAPTER III, ANNEX B15 November 1974(2) The dossier may be restricted by holding it on permanent charge from Central Files. (Note: To maintain the restriction of a dossier being returned to Central Files for retention, a File Restriction Notice (Form 2021) must accompany the dossier.)(3) The dossier may be restricted and held in Central Files by submitting a File Restriction Notice (Form 2021).CONFIDENTIAL(When Filled in)FILE RESTRICTION NOTICEP/PIOC-52 TUBE DT-6IP/DCUACTION DESK:1.  To restrict a file, complete Section A (signature of R.O. not necessary).2.  To remove a restriction, complete Section B (R.O. signature necessary).SECTION ARESTRICT TO: (Use country or non-country code number. See CSI 73-28)RESTRICTED BY:COMPONENT:Date:SECTION BREMOVE RESTRICTION (AUTHORIZED BY)COMPONENT:Date:R.O. No.8-73 2021CONFIDENTIALb. Access to a restricted dossier located in Central Files is limited to the personnel of the restricting desk or persons authorized by that desk. Any request for the charge of a restricted dossier or any document within a restricted dossier held in Central Files will be forwarded with the entire dossier and a multiple-routed cover sheet to the restricting desk. This desk may then forward the file to the requester or deny the request and return the dossier to Central Files. The desk will notify the requester of a denial.c. Anyone requesting a restricted dossier, or a document within a restricted dossier, permanently or temporarily charged to a desk, will be referred to that desk by Central Files.26.6SECRET
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SECRETDOHB 70-1-1CHAPTER III, ANNEX B15 November 19748. REQUESTS FOR INFORMATION ON 201 PERSONALITIESThe Automated Index Section (IP/AIS) will provide the identity of the subject of a 201 number unless the 201 file is restricted, in which case the requester will be referred to the restricting desk.IP/AIS will also provide the 201 number assigned to a name, unless the 201 file is restricted, or state that there is no 201 number assigned. Requesters should supply identifying information whenever available for each name submitted.Requests pertaining to five or fewer names or numbers may be made by telephone by calling the IP/AIS red line extension; IP/AIS will provide the information by return call to the requester's extension as listed in the Badge Table. Requests for more than five names or numbers must be listed and sent by tube or courier to IP/AIS; IP/AIS will reply by return mail.9. 201 DOSSIER CANCELLATIONA 201 file may be authorized for cancellation by a Records Officer, after appropriate coordination. The file should be forwarded to IP/RMS which will destroy the folder and the cards leading to it and will remove the name and number from machine lists. Any Record Copy document contained in the folder will be reclassified to another appropriate file or sent to the Destruction Unit (IP/DU) as directed by the desk Records Officer.10. 201 MACHINE LISTINGSMachine listings provide field stations and Headquarters desks with names and 201 numbers in the requester's particular geographic or functional area of interest. If a component wishes to exclude a sensitive 201 personality from its alphabetic, numeric, and cryptonym listings, this may be done when opening the 301 or later by a 201 amendment. On the 201 Personality File Action Request (Form 831) leave the country of location (Box 15) and interest desk (Box 16) blank, use the non-country code 900 in the action box (Box 14), and indicate permanent charge to the responsible desk. The only listing which will include the 201 number is the IP/201 record for the Vital Records program. 201 listings are categorized as standard or nonstandard and as scheduled or special.a. *Standard Listings*Issued semi-annually to Headquarters and the field; based on a component's interest as indicated in the "Action Desk," "Country of Location," and "Interest26.7SECRET
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# SECRETDOHB 70-1-1CHAPTER III, ANNEX B15 November 1974All standard listings are cumulative; previous editions must be destroyed upon receipt of current editions. These listings are by their very nature extremely sensitive compilations of information and must be given every possible safeguard.b. *Non-Standard Listings*Based on one or more of the following selection criteria:(1) Country of location(2) OI codes (organization and/or intelligence affiliation)(3) Citizenship(4) Year of birth (plus or minus a given number of years)(5) Occupation.These selection criteria may be used singly or in combinations. For example, a user could obtain a list of all 201 personalities who have been assigned the Ol code of XX or codes of XX, XY, or XZ. A 201 personality list could also be produced of all persons who were born in Germany between the years 1915 and 1920, with the occupation computer specialist, who are now citizens of the United States, located in Mexico, and who had been assigned the Ol code AA. Note however that the listing would contain only those personalities with an Ol code AA. Those personalities with an Of code other than AA and those with no Ol code would be excluded. The requester could however ask that persons who have not been assigned an Ol code also be included. Note also that when retrieving lists based on occupation, the listing will be only as specific as the occupation code (Attachment 1). The occupation code for a courier covers only a documented courier. Some occupation codes cover more than one occupation. For example, the occupation code CRAF covers those who practice some trade or manual occupation, ie., carpenters, bricklayers, painters, mechanics and electricians. If a list is requested for electricians, all others in this category will be included in the printout. These non-standard listings may be sorted (arranged) according to any, but not more than three, of the following keywords:(a) Surname(b) Given name(c) Date of birth(d) Country of birth(e) Citizenship(f) OI code(g) Location26.9SECRET
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SECRETDOHB 70-1-1CHAPTER III, ANNEX B15 November 1974Sorts can be made within sorts. For example, 201 personalities may be sorted alphabetically by surname within Ol codes for given countries of location. Because two Ol codes may be listed for each personality, those names with two Ol codes would be listed twice.c. Scheduled ListingsStandard and non-standard listings printed semiannually.d. Special ListingsUnscheduled, usually non-standard, listings produced on a one time basis in response to special operational requirements.e. Request for ListingsAll requests for standard or non-standard alphabetical and numerical 201 listings for Headquarters and the field, for changes in periodic listings, and for information on the 201 machine list system should be made to the component Records Management Officer.26.10SECRET
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SECRETDOIIB 70-1-1CHAPTER III, ANNEX BAttachment 215 November 1974AUTOMATIC 201 DOSSIER OPENINGSNote: 201 files will be opened automatically by IP/AN on the following cate-gories of people.1. Arab Republic of Egypt (ARE)a. Diplomats with rank of third secretary or above.b. Military attaches and assistant military attaches.c. Intelligence officers of the General Intelligence Department (GID).(Prior to opening of an ARE 201 file, check with NE/E for correct spelling of name and additional biographic data.)2. British Commonwealtha. All positively identified members of MI-5 and MI-6, the British Intelligence Services.b. All positively identified members of the Irish Military Intelligence Service (IMIS).c. Canadian Communist Party officials on national or provincial levels and oticials of the Canadian Communist Party front organizations. Do not open unless there is at least a date of birth given.d. All members of the Security Service of the Royal Canadian Mounted Police (RCMP-SS).3. CubaIntelligence service employees (DSE, DGI).4. Israela. All Israeli diplomats. C/NE/ISR should be indicated as the originating office with CI/SP always indicated as the secondary office of interest.b. Military attaches.c. Assistant military attaches.d. Identified intelligence officers.26,15SECRET