EdinburghNLP/nunavut-hansard-plusplus huggingface dataset:
To get a little more specific for a second, Mr. Chairman, as we do have it here, they’re going to look for whether they’re following the proper procedures with respect to casual hiring, term or indeterminate hiring, relocation, if the signing authorities are correct, personnel and competition file management, generally to ensure that they’re doing what we would expect of any proper staffing division.
I’ll remind you that we are on page C-5.
Are there any further questions on this stage?
We are on page C-5.
Total Operations and Maintenance, to be Voted. $7,783,000.
I have a question on this and I cannot ask questions from here, so Mr. Ningeongan will be the Chair while I go to my seat to ask questions.
I recognize Mr. Enook wants to ask a question on C-6.
I don’t have the Inuktitut copy, so I’ll just use my own words.
My question is in regard to internal audit services.
Mr. Chairman, my first question is: can the minister indicate to me how many audits Internal Audit Services completed within a year?
I hope this is up to date. From April 1, 2012 to January 15, 2013, Internal Audit Services completed 16 assurance engagements, which included 6 compliance audits, 5 operational audits, 2 operational reviews, 1 investigative audit, and 2 financial reviews.
Can the minister indicate what process the Internal Audit Services Branch uses to determine what areas to audit?
Hon. Keith Peterson: Thank you, Mr. Chairman. I thank Mr. Enook for the question. Mr. Chairman, Internal Audit Services uses a risk-based approach to determine what to audit.
They develop a work plan that sets out the work for the coming year. It incorporates information from different departments. Some departments request the audits.
Sometimes there are just areas where the internal audit wants to look at within departments. There is only so much that they can do, but it is based on a work plan. It takes time to complete these audits.
We have to be careful about how much work we undertake in that whole area. I assure you that we do take the audit services very seriously. Thank you, Mr. Chairman.
Can the minister or his officials indicate whether any internal audits have been or are planned to be conducted?
What is our policy? What can we say to our constituents?
Is there a policy regarding department compliance provisions of the GN’s financial administration?
I’m not sure if we’re getting the correct interpretation. If Mr. Enook can clarify, I would appreciate it.
There are financial administration rules within the government.
If any person suspects that the rules are not being followed properly or a government employee feels that these rules are not being followed, what can we do? Who can we go to?
Is there any policy to follow to proceed with the complaint?
I thank Mr. Enook for clarifying that. Mr. Chairman, I believe that would be considered an investigative audit. If somebody suspects some wrongdoing, they can contact Deputy Minister D’Arcy, and then we will take a look.
Can the minister indicate whether they have conducted an internal audit to see whether the money is being spent properly for the people who are duty travel? Has there been any investigation on duty travel?
Mr. Chairman, when we do hear concerns, unless we have specific details, it’s very difficult for us to investigate.
Managers, directors, and deputies of all departments are held accountable for financial administrative directives and it is their responsibility to ensure that travel directives are adhered to.
If my next question is not on the page, let me know.
Can the minister or his officials indicate approximately how much the government spends per year on such duty travel, including costs such as meals and per diems? Are they clearly identified?
It is in there, so I will let it proceed. Minister Peterson.
We don’t have specific information here to answer that question, but I believe it would be in the public accounts by department. That information will be there, but we can certainly get that information for the standing committee.
Can the minister or his officials indicate whether the government’s Financial Administration Manual addresses the issue of employees whose positions are located in communities outside Iqaluit who spend extended periods of time working in Iqaluit?
Are such employees considered to be on duty travel?
Mr. Chairman, there is a FAM directive that covers that area. With your permission, I would like to have Deputy Minister D’Arcy speak to that.
The duty travel directive is in the Financial Administration Manual, which I believe everybody is aware is available on the Department of Finance website. It is FAM 820-1.
With the recent change and recent agreement with the Nunavut Employees Union, the amount of time that a traveller can spend on duty travel with full per diems and full accommodation costs at the lowest normal hotel cost, let’s say, is now 25 days, up from 18 prior to the NEU agreement. For anything after 25 days, the per diem allowance for meals drops to $20 a day from approximately $130 or $137 in Nunavut for a traveller.
The traveller and presumably their department are responsible to find the lowest possible method of accommodation for extended stay, perhaps an apartment lease or some other type of accommodation.
For the member’s question, any extended travel that is going to be for several months in another community would fall underneath the 25-day rule, and those per diems and accommodation charges would drop dramatically accordingly.
Chairman (interpretation): Thank you, Mr. D’Arcy. Mr. Enook.
Perhaps you went beyond the question that I had asked, but since you answered the question, I will ask in another way.
Firstly, the Minister of Finance continually maintains that we have to watch the public purse strings since the public funds are for the operations of this government. All of us here believe that and if we note any discrepancies, we won’t just accept that change to keep it to ourselves.
This issue continues to surface as a noticeable factor, which I am trying to question.
The decentralized communities where our civil service is allocated to usually have lots of vacancies, but situations continue to occur where there is a position located in that decentralized community, but where is the employee?
They tend to be in Iqaluit for various duties.
Just to cite the capital as an example, sometimes the employee ends up in Iqaluit for several months. Does the employee still get paid for their unit in that community? His position is seemingly vacant as the employee is away and now you have a situation where the employee also has to have his accommodations.
Let’s continue to use the example of Iqaluit. His per diems for duty travel have to be paid.
Isn’t there a limit to duty travel and its associated costs based on the number of days they have been absent or can this continually be extended further with all the costs associated with duty travel and allowances?
Mr. Chairman, again the only response I have is there is the FAM directive.
All the deputies of all the departments, all the officials who supervise employees and employees themselves should be familiar with the FAM directive and adhere to that directive in the performance of their duties.
The FAM directive is 25 days, as Mr. D’Arcy said, and then the lower per diems or meal per diems start to kick in and they should be looking to find cheaper accommodation.
Mr. Enook (interpretation): Thank you very much for the proper response, Mr. Chairman.
In order to get further gratification, I would like my next question to also be responded to.
I guess that means it can continue endlessly.
The Department of Finance can only ensure that people adhere to the FAM directives.
That’s why we have the FAM directives to govern the daily and annual operations of our government. As I have said before, it’s incumbent upon the deputies and officials in all departments to operate according to the FAM directives.
Perhaps if I asked in this particular manner, it may become clarified with my questioning.
Is Minister Peterson conveying the message to me that in order to get answers to that question, I have to ask each and every one of the departments about this particular matter? They all operate their departments individually.
Is that correct in terms of my understanding of that response?
What I’m trying to make clear, and I don’t know if there are officials listening in out there on their television sets or radios, FAM directives would govern the daily operations of this government and it very clearly sets out in the FAM directives how, in a particular situation, it governs duty travel.
Twenty-five days is the maximum for duty travel and then the lower per diems kick in.
So if there’s a longer term travel, then it’s a requirement of the departments to arrange for inexpensive travel or inexpensive accommodation and the lower per diems.
I’m not exactly sure how I’m going to be able to ask this question because I figured that it was clear enough.
Let’s say that I know someone who is in that situation and he left his position to go to another community or Iqaluit, they are paying for his place in another community while they go to Iqaluit on duty travel.
I just wondered how many of them do that. Is that responsible spending of government funds?
My question is: is there a limit to how long an individual can be on duty travel?
That amount of money keeps on getting spent.
Maybe lastly I will ask the minister: if I know of one individual, are you concerned about how many Government of Nunavut employees are abusing this?
Mr. Enook asked some interesting questions. How many are abusing it? I hope no one is abusing it.
Again, FAM directives are out there posted on our website. Corporate services in every department are very familiar with the FAM directives. If an employee is travelling longer than 25 days, then the lower rates kick in.
They will likely be paying their own rent and there will be lower per diems.
If there is an employee in that situation, the deputy minister would be knowledgeable of it and it would be up to them to control the travel and duties of that particular person.
I thank Minister Peterson.
What I’m trying to say is I’m not really sure what Minister Peterson is talking about. He said all the departments have to follow the Financial Administration Manual.
I just wondered whether the different departments are using different manuals.
Maybe it would be best if I ask all the departments about their manual in regard to duty travel and I can do that because there is a lot of money that is being spent or being abused.
The minister stated that after 25 days, the per diem goes lower, but it just seems like the individual can be on duty travel for a long time.
I would like the money that the government has spent properly.
I just want to assure Mr. Enook that there is only one Financial Administration Manual.
All the directives are posted on the Finance website. All departments are expected adhere to the Financial Administration Manual and the directives.
If anyone is unsure on what the directives are to cover their specific situation, we have officials in the Department of Finance in headquarters here and we have officials in the head offices in Igloolik, Rankin Inlet, and Cambridge Bay who can very clearly explain what the directives mean.
I also want to clarify that we can’t overlook the fact that there certain government employees who simply must travel. I can think of one of my constituents, an electrical inspector in Cambridge Bay, who travels considerably around Nunavut. He has to inspect buildings under construction.
He is the type of individual who would very likely travel quite a bit. There are boiler inspectors and other inspectors.
Go to page C-6. (interpretation ends) Finance. Branch Summary.
Total Operations and Maintenance. $1,622,000. (interpretation) Do you agree?
Chairman (interpretation): Thank you. (interpretation ends) Branch Summary. Finance.
Comptrollership. (interpretation ends) On page C-7. (interpretation ends) Total Operations and Maintenance. (interpretation) Mr. Enook, if you can take the chair as I have some questions.
Chairman (Mr. Enook)(interpretation): We are on page C-7. Mr. Ningeongan.
My question is under page C-7. During our standing committee meeting someone said that students that have summer jobs, I just wanted to get some clarification, and I’d like to get a response.
Will the minister see whether the hamlets can get some assistance from the Department of Finance so the summer students can work during the summer? There are not very many government departments in the smaller communities.
Can this be considered for this coming summer for the students to have summer jobs in the communities?
Hon. Keith Peterson: Thank you, Mr. Chairman. I thank Mr. Ningeongan for the question about summer student employment.
Currently, Mr. Chairman, the funding is earmarked for the Government of Nunavut departments. We do not have any plans to fund summer student employment through hamlets.
The reason why I’m asking this question is because in the smaller communities there are not very many government departments.
Due to the smaller communities not having many government departments, they don’t have any jobs to go to like any other students that get summer jobs in the larger communities. That is what I wanted the minister to consider.
We understand Mr. Ningeongan’s concern. This past year we were able to fund summer student employment in 17 of the communities. Again, at this time, we are not planning to fund the summer student employment in through hamlets.
We are a part of Nunavut communities, but we seem to be left out, and this is not good for our students because they do not have a summer job. It seems like that, not just for the adults, but for the students, they are left behind in the smaller communities. They are just in vein of larger communities that get student summer jobs.
Even if you do not go the hamlet or get the hamlets funding for student summer jobs, can you go through other departments to make sure the summer students can get summer employment in smaller communities?
I realized, Mr. Chairman, that there were 17 communities that have jobs for summer students, and there are 25 communities in Nunavut. We should make it equal for each community when it comes to summer student employment.
I did not see a question, just a comment.
Ms. Ugyuk (interpretation): Thank you, Mr. Chairman. (interpretation ends) Your department’s draft 2013-16 business plan indicates that one of its priorities for 2013-14 is to finalize changes to the staff housing policy.
Has responsibility for the Government of Nunavut staff housing policy been transferred from the Nunavut Housing Corporation, and if so, why?
I thank Ms. Ugyuk.
At this time, the responsibility has not been transferred from the Nunavut Housing Corporation.
Ms. Ugyuk (interpretation): Thank you, Mr. Chairman. (interpretation ends) What specific changes to staff housing policy have been considered?
Can I ask you to ask Ms. Ugyuk to repeat her question?
Ms. Ugyuk, if you could clarify your question.
We are on page 28, (interpretation ends) 2013-14, Finalized Changes to the Staff Housing Policy. What specific changes to the Staff Housing Policy have been considered?
Chairman (interpretation): Thank you for clarifying, Ms. Ugyuk.
Minister Peterson, can you answer?
The Department of Finance has not seen a report yet. Again, this is a priority for 2013-14, and when we have an opportunity to see the report, we will know what is being considered.
Total Operations and Maintenance, to be Voted. $25,166,000.
Chairman (interpretation): Going on to page C-8.
Total Operations and Maintenance, to be Voted. $45,632,000.
Going back to page C-3.
Department Summary. Department of Finance.
Detail of Expenditures. Total Operations and Maintenance, to be Voted. $82,770,000.
Chairman (interpretation): Do we agree that the Department of Finance is completed?
Minister Peterson, if you have any closing remarks, I will give you the opportunity.
I thank yourself and the committee for your excellent questions this afternoon.
I really express my appreciation to the officials in my Department of Finance and the officials when April 1 comes around, people in the Human Resource Department. They have done an excellent job of working together since last year to pull this all together, and employees in both departments are looking forward to going forward on April 1 and improving the Human Resource functions, and also the Finance functions, they are to be combined departments.
We are very excited, and I thank the standing committee for your support for the last two years to get to this point.
We will just continue with another department.
Sergeant-at-Arms, if you can assist the minister and his officials.
At this time, if we can continue the Department of Economic Development and Transportation.
I would like to ask Minister Taptuna to go to the witness table to do his opening remarks. Minister Taptuna. Minister Taptuna, if you are ready, please go ahead.
Bill 49 – Appropriation (Operations & Maintenance) Act, 2013-2014 – Economic Development and Transportation – Consideration in Committee
It is my pleasure to appear once again before the Committee of the Whole to present the Department of Economic Development and Transportation’s budget for the 2013-14 fiscal year.
As the members of the committee are aware, this will be the last budget presented in the Third Legislative Assembly of Nunavut. I am pleased that we will be fulfilling important priorities, including from the Tamapta Action Plan, and continuing to build Nunavut’s economy and transportation system.
To help answer the committee’s detailed questions on program and financial matters, I’ll introduce my staff once they are at the witness table.
The budget we are reviewing today is for grants and contributions, compensation and benefits, and other expenses.
The total budget I am proposing for the 2013-14 fiscal year is $61,077,000, which represents an increase of $2,360,000 over the budget for 2012-13.
Specifically, I am proposing increases in the following five areas:
The first area is environmental assessment and sustainable development, and we propose additional funding of $298,000 for this purpose.
As my colleagues will appreciate, currently there are a number of proposed mining projects in different stages of regulatory review and the Government of Nunavut provides input in this process.
It is important that the economic development perspective also be represented throughout this process;
We have also allocated $350,000 for increases in the operations and maintenance budget for Nunavut’s airports.
This includes both the Nunavut Airports Division, which operates airports in 24 Nunavut communities, as well as the Iqaluit International Airport Division.
This increase is part of our commitment to ensuring adequate funding to support the safe and efficient operation of this critical component of our transportation system;
Next, we have budgeted an additional $888,000 for the Country Food Distribution Program. The uptake on this program has increased in the current fiscal year.
We have received project proposals from 19 Nunavut communities and to date, we have funded projects in 12 communities.
These projects range from buying country food for free distribution in the community to the purchase or repair of cut and wrap equipment and community freezers.
Our regional offices continue to work with community organizations to explain this program and to develop project proposals;
We also propose an additional $170,000 for the Nunavut Development Corporation to increase staff salaries and benefits, which had been stable for several years; and
Finally, $654,000 for departmental salaries as a result of the new collective agreement with the Nunavut Employees Union.
Our business plan for 2013-14 continues to focus on priority areas from the Government of Nunavut’s Tamapta Action Plan.
This includes the continued implementation of the Government of Nunavut’s mining and mineral exploration strategy, our transportation strategy, and our strategy for the development of the arts and crafts sector.
In addition, there are some additional priorities which should be mentioned:
As I have told my colleagues in my Minister’s Statement last week, work on a renewed Nunavut Economic Development Strategy has begun in partnership with Nunavut Tunngavik Incorporated and the Canadian Northern Economic Development Agency through the Nunavut Economic Forum.
Nunavut’s Tourism Strategy is nearing completion and I look forward to tabling the strategy in the Legislative Assembly.
The strategy has been developed collaboratively with Nunavut Tourism and other stakeholder organizations, and we look forward to beginning implementation of the strategy in 2013-14.
The Comprehensive Review of the NNI Policy will be completed and tabled in the Legislative Assembly in 2013-14.
Nunavut Tunngavik Incorporated has been a full partner in this review and will be closely involved in the development of an amended policy based on the review.
Mr. Chairman, the department’s proposed main estimates and business plan for the 2013-14 fiscal year reflect our ongoing mandate to develop Nunavut’s economy and maintain and improve Nunavut’s transportation system.
Mr. Chairman, I would now be happy to respond to your questions on the Department of Economic Development and Transportation’s main estimates and business plan for 2013-14.
For the record, Minister Taptuna, please introduce your witnesses.
To my right is Deputy Minister Bob Long and my left, Director of Finance Tanya Winmill.
I am pleased to provide opening comments on behalf of the Standing Committee on Community and Economic Development on its review of the proposed 2013-14 main estimates and 2013-16 business plan of the Department of Economic Development and Transportation.
The standing committee notes that the department’s proposed 2013-14 operations and maintenance budget of $61,077,000 has increased by approximately 4.0 percent since the introduction of the department’s 2012-13 main estimates. The number of positions in the department is 142.
This is a slight increase from the number of positions funded in the department’s 2012-13 main estimates.
Mr. Chairman, the Department of Economic Development and Transportation’s main estimates and business plan reflect the restructuring of government functions that was originally announced on July 11, 2012.
The government’s Energy Secretariat has been transferred from the Department of Executive and Intergovernmental Affairs to the Department of Economic Development and Transportation.
The Anti-Poverty Secretariat has been transferred from the Department of Economic Development and Transportation to the new Department of Family Services.
The standing committee notes that the department’s proposed 2013-16 business plan identifies a lack of capacity within the Energy Secretariat as being the reason for why the government has not yet developed and released an “Alternative and Renewable Energy Strategy.”
Mr. Chairman, the Department of Economic Development and Transportation provides approximately $3.9 million in annual direct funding to the Nunavut Business Credit Corporation and the Nunavut Development Corporation.
The 2011-12 Annual Report of the Nunavut Business Credit Corporation was tabled in the Legislative Assembly on October 23 of 2012.
The 2011-12 Annual Report of the Nunavut Development Corporation was tabled in the Legislative Assembly on November 2 of 2012.
The standing committee encourages the minister to table these annual reports in a timely manner, and to ensure that information concerning the procurement, contracting and leasing activities of both Crown corporations is also tabled in the Legislative Assembly on an annual basis.
Ministerial letters of expectation to the government’s five largest Crown corporations and agencies for the 2012-13 fiscal year were tabled in the Legislative Assembly on June 6 of 2012.
Responses to the letters of expectation were tabled in the Legislative Assembly on November 5 of 2012.
Mr. Chairman, the department’s proposed 2013-16 business plan indicates that one of its priorities is to develop an updated Nunavut Economic Development Strategy.
The target date for the release of the strategy is the spring of 2014.