sou · H3B333 · 2015-03-30 00:00:00 — Information om uppgiftskraven hämtas i stället av från Uppgiftskravstjänsten och sammanställs med information från befintlig databas för Hitta tillstånd. Ansvariga myndigheter för kommer även att bidra med redaktionella texter. Företagen får också på en presentation av dess grundläggande uppgifter som hämtats från olika myndigheter samt information om hur uppgifter kan ändras. Vi ser inte något behov av någon särskild sekretessreglering för de grundläggande uppgifterna när de visas för företagaren på verk- . Utredningen föreslog i tidigare betänkande (SOU 2013:80) att Upp- giftslämnarservice ska innehålla ”Att göra”-listor, som visar vilka myndighetsinitierade uppgiftsinlämningar som varje företag var ålagt. Innehållet i dessa listor ska styras av myndigheterna genom att dessa skickade elektroniska aviseringar när de kunde initiera uppgifts- lämningsprocesser, exempelvis inför ett visst datum. Aviseringen hamnade då som en ny rad i företagets ”Att göra”-lista. Utöver aviseringar om att en uppgiftsinlämning ska inledas ska myndig- heterna även kunna skicka en avisering om att en uppgiftsinlämning var avslutad. Sammantaget ska översikten förenkla företagens uppgiftslämnande. Under genomförandet har den operativa styrgruppen kommit fram till att aviseringsfunktionen inte ska utvecklas som en självständig tjänst så som utredningen först föreslog. Aviseringsfunktionen ska i stället förverkligas som en funktion i Mina meddelanden. har inlett utvecklingsarbete i projektet ”Ärende- översikt och aviseringsstöd”. Utredningen har deltagit i projektets referensgrupp och har följt utvecklingen i projektet med avseende på den funktion som krävs för utredningens förslag. Den aviseringsfunktion som utredningen föreslog i betänkandet SOU 2013:80 gav upphov till ett antal rättsliga överväganden. Dessa kommer fortsatt att vara aktuella i aviseringsfunktionen kopplad till Uppgiftslämnarservice, men får beaktas och bedömas inom ramen för projekt för Mina meddelanden. Anslutning till systemet för företagens uppgiftslämnande Utredningen lämnade ett förslag på tidsplan och frekvens för anslutning av myndigheter till Uppgiftslämnarservice för företag (dnr 2014/26). Uppgiftslämnarservice är beroende av att flera myndigheter ansluter sig till systemet, gör de inte det blir nyttan med systemet liten eller uteblir helt. Arbete med anslutningsfrågor har i första hand omfattat 13 kartläggande myndigheter. Avsikten är att övriga statliga myn- digheter ska ansluta till systemet. Till den första leveransen ska och ansluta till Sammansatta bastjänsten och leverera ett urval av grundläggande uppgifter om företag. ska även ansluta. kommer resterande av de 13 kartläggande myndig- heterna att ansluta som dataproducenter i Uppgiftskravstjänsten. Nästa steg omfattar utökad leverans av grundläggande uppgifter från dessa myndigheter samt ett arbete med att identifiera even- tuellt ytterligare anslutande myndigheter som dataproducenter för att utöka mängden uppgifter i tjänsten. Av de 13 myndigheter som arbetar med att kartlägga uppgifts- krav, är det få som uttrycker att de kommer att ansluta sina e- tjänster frivilligt till Sammansatta bastjänsten. Genom den före- slagna företagsdataförordningen får regeringen en möjlighet att ålägga myndigheterna att ansluta till delar av systemet. Den framtida organisationen för Uppgiftslämnarservice Utredningen har etablerat en samverkanspunkt och denna var i första hand avsedd för de myndigheter som arbetade med kartlägg- ningen. Syftet med Samverkanspunkten var att bidra till ett gemen- samt synsätt på företagens uppgiftslämnande så att detta minskar genom att myndigheterna bland annat ökar sin samverkan. Arbetet syftade också till att skapa förutsättningar för myndigheternas an- slutning till Uppgiftslämnarservice. Utredningen har bildat ett företagsdataforum med företagare och representanter för näringslivsorganisationer. Forumets syfte var att säkerställa användarvänlighet, inhämta synpunkter och stödja introduktionen av systemet gentemot myndigheter och företag. De organisationer som erbjudits en plats i forumet är dels de som var omnämnda i utredningens direktiv, dels de som visat intresse genom att i form av remissvar ha lämnat synpunkter på utredningens tidigare betänkande. De enskilda företagarna repre- senterar olika kategorier av näringsidkare med särskild kompetens och betydelse för företagens uppgiftslämnande. Såvitt vi har uppfattat är det inte regeringens avsikt att utred- ningens koordinerande och samordnande roll i den fortsatta förvaltningen med omedelbar verkan ska tas över av någon annan myndighet. , och är inställda på fortsatt samarbete för att Uppgiftslämnarservice ska fungera som tänkt. Utredningen föreslår att en bestämmelse tas in i förslaget till företagsdataförordning med innebörden att Bolags- verket, och ska samarbeta för att möjliggöra en väl fungerande Uppgiftslämnarservice för företagen. Myndigheterna har ett lika stort ansvar och lika stor del i att hitta gemensamma former för att skapa ett fungerande samarbete. För att säkra kontinuiteten av arbetet med ett minskat och förenklat uppgiftslämnande för företagen finns ett behov av att fortsätta att utveckla Samverkanspunkten och Företagsdataforum samt tillskapa en fast förvaltningsorganisation. Den organisation som använts för genomförandearbetet kan tjäna som förlaga för hur , och väljer att organi- sera förvaltningen och den framtida utvecklingen av Uppgifts- lämnarservice. som är en stor dataprodu- cent bör på ett tydligt och aktivt sätt involveras i förvaltnings- organisationen. ska enligt vårt förslag ha ansvar för att organisera Samverkanspunkten. Forumets uppgifter är att bedriva ett aktivt arbete med att stödja introduktionen av systemet gentemot företag och övriga intressenter. Forumet bör med regelbundna intervall – exempelvis en gång – lämna en rapport till regeringen. I rapporten ska forumet utvärdera hur väl Uppgiftslämnarservice för företagen har fungerat. Forumet ska placeras som ett särskilt oberoende beslutsorgan inom . Ordförande och övriga medlemmar ska utses av regeringen. För att Företagsdataforum ska ges möjlighet att ut- värdera hur väl Uppgiftslämnarservice har minskat och förenklat företagens uppgiftslämnande ska forumet ges möjlighet att i ett tidigt skede påverka genomförandemyndigheterna. , och ska därför åläggas att samråda med Företagsdataforum innan förändringar görs i Uppgiftslämnar- service. Det är förknippat med betydande osäkerhetsfaktorer att beräkna nyttan med våra förslag för både myndigheter och företag. gjorda samhällsekonomiska bedömningar (se utredningens betän- kande SOU 2013:80) talar för att inrättandet av ett uppgiftskravs- register och ett aktivt arbete med att samordna uppgiftskraven som ett led i att minska och förenkla företagens uppgiftslämnande är samhällsekonomiskt lönsamt. Utfallet i kostnads- och nyttoanalysen kring myndigheternas egen bedömning av upplevda nyttor visar att sådana främst består i administrationsvinster såsom reducerat antal samtal till kundcentra, minskat pappersutskick, färre fel och snabbare handläggning samt tidsbesparingar genom reducerad inhämtning av uppgifter, ökad återanvändning och minskad onödig efterfrågan av uppgifter från företagen. Myndigheterna kommer att dra fördel av arbetet genom att företagens behov av service minskar och resurser därmed fri- görs. Vi kan konstatera att nyttan för myndigheterna bland annat består i en reducerad inhämtning av information direkt från före- tagen eftersom vårt förslag innebär att vissa uppgifter kan sam- ordnas och återanvändas av flera myndigheter. Företagens nyttor består i tidsvinster och reducering av admi- nistrativa kostnader. Det ska vara enkelt att driva företag och för det krävs enkla, ändamålsenliga och lättförståeliga regler som även minskar risken att göra fel. The Inquiry was initially asked to present proposals under which information reported by businesses to government authorities would, as a rule, only need to be submitted once, to one place. The task included, inter alia, to report on the legal and technical conditions for creating a system that would allow for such information to be used by multiple agencies and thus, result in an exchange of information between the authorities. The proposals were to pay particular attention to the coordination and regular maintenance of the reporting requirements in a Reporting Requirement Register (Directive 2012:35). In 2013, the Inquiry submitted an initial interim proposal (ref. No. 2013/4) for companies not having to provide government authorities with information more than once and on one occasion only. In an additional directive (Directive 2013:51), the Inquiry was asked to develop a prototype of the proposed system. On , the Inquiry submitted its report on the tasks described above (SOU 2013:80). A further directive, dated (Directive 2013:111), asked the Inquiry to prepare and implement the measures necessary for businesses not having to provide government authorities with information more than once and on one occasion only, the objective of which was to have an information submission system in place by the first half of 2015. Based on the interim proposal, the directive also asked the Inquiry to further develop the prototype system before this was taken into use. The measures implemented by the Inquiry resulted in a Reporting Submission Service including the following: Businesses are given an overview of the reporting requirements that relate to their own operations via the e-services of (a service on ) Businesses are given details of the basic information that is required by the various government authorities and how this information can be modified (a service on ) Businesses are notified by the authorities via ‘My messages’ (Mina meddelanden) when they are required to provide certain information (Notification service under ’My messages’) Government authorities coordinate the information received about businesses in conjunction with the information collection () Government authorities survey what information is required in the Reporting Requirement Register () Government authorities are obliged to actively strive to reduce and simplify the information submission requirements applicable to businesses (Task simplification). on in the implementation of the additional directives, the Inquiry identified a number of critical success factors. In an interim report to the dated 30 January 2014, the Inquiry drew attention to the importance of the Principal providing support in order for the work to be completed within the set timeframe. The support was primarily aimed at participating government authorities allocating the resources necessary for their own operations but also, for the work to be prioritised at a management and operational level within the authorities. In an attempt to, among other things, bring about real synergy between the Inquiry and the authorities concerned, a round-table meeting was held at the in . Attending the round-table meeting were representatives from the Inquiry and the government authorities including Principal Investigator and Directors General , Registration Office and , as well as , for Economic and Regional Growth and , Administrative Director of the eGovernment Delegation. Based on a progress report jointly drawn up by the Inquiry and the authorities, the meeting was able to reach consensus on a common direction for the future. In 2014, the Registration Office, , for Economic and Regional Growth and the Inquiry were commissioned by the Government to further develop and adapt the proposal put forward by and the Inquiry whereby companies would only have to submit information once and on one occasion. According to a government decision, the work was to result in the functions and functionality proposed by the Inquiry being coordinated with . In a separate decision, the Companies Registration Office was commissioned to procure a technical solution for companies submitting information to and the (Sammansatta bastjänsten). This would involve the proposals of the Inquiry being implemented within the framework of . So as to effectively coordinate the implementation of the proposals, the Inquiry and the authorities created a mutual project. The work was coordinated by the Principal Investigator, partly through the operational steering group consisting of representatives of the Registration Office, , for Economic and Regional Growth and the eGovernment Delegation. A representative of Statistics subsequently joined the group. (Sammansatta bastjänsten) The purpose of the is to coordinate basic information about companies in connection with companies submitting information. initially downloads information from the Companies Registration Office and Statistics . The information is then compiled and transferred to the authority, the e-service of which initiated the download in the first place. is procured by the Registration Office, where, in line with current framing, the central organisation and administration of the service is based. only deals with information that is conveyed and forms part of the technical processing of third parties. Compilations created within the framework of the are not, in the opinion of the Inquiry, public records. The intention of the information producers (i.e. the authorities) is to receive information via the and in media formats that are suitable for automated information processing when direct access is not permitted. processes personal data. In order to elucidate the responsibility of processing personal data via the , it is the opinion of the Inquiry that such responsibility should be regulated and controlled separately. The person receiving personal data through the shall also be responsible for the processing of such personal data. The responsibility of the Companies Registration Office shall include the handling of personal data in terms of the data submission and operations of the but shall exclude the processing of basic data transmitted via the Service. The Inquiry has assessed that the responsibility of the authority providing corporate data (the data producer) should extend up to the point where such data reaches the . does not necessitate any privacy controls. The Reporting Requirement Register contains information about specific reporting requirements. The register includes certain predetermined information about all reporting requirements. The register or database is linked to technical interfaces for reading and writing data, which together constitute a basic service for the submission of data (). Registration Office procures the but in with current framing, the organisation and administration of the service is based at the for Economic and Regional Growth. At present, the Reporting Requirement Register includes data requirements as prescribed by the law, regulations and government provisions. The data included and registered in the Reporting Requirement Register has two main purposes. Firstly, to help companies identify the data submission requirements that apply to their specific operations and secondly, to monitor the obligation to submit data. A key function of the is the option to identify the data submission requirements that apply to a certain company. This is primarily achieved using basic data about the company in question together with filtering attributes in the form of metadata submission requirements. The Inquiry has continued working on quality and the further development of data requirements. Moreover, the Inquiry has focused on the quality of the Reporting Requirement Register with the intention of forming the basis for the services launched on 30 2015 and particularly, the redeveloped version of the current service offered by called permits. The functionality previously proposed by the Inquiry (“Servicetjänsten”) will be implemented either in the form of new or enhanced functions at . The current service permits will be enhanced to provide companies with an overview of the reporting requirements that apply to their specific operations. The enhanced functionality will not be directly linked to the . will instead, on a daily basis, download information about the latest data requirements from the and compile this with information from the existing database of the permits service. The authorities responsible for will also contribute with editorial texts. In addition, gives a presentation of what basic data is collected from other authorities and how such data can be modified and amended. It is the opinion of the Inquiry that no privacy controls are necessary in connection with the disclosure of basic data to companies at . The Inquiry has in a previous report (SOU 2013:80) proposed that the should include ‘To do’-lists showing the data submission imposed on all companies and by which authority. The contents of such ‘To do’-lists are controlled by the authorities, which will send out electronic notifications of, for example, the date when the submission process is to be initiated. The notification is then prioritised and placed at the top of the ‘To do’-list. In addition to the notification of the information submission process, the authorities will also be able to notify companies of the completion of an information submission process. The purpose of the notification function is to simplify the information submission process for companies in general. During the implementation of the notification function, however, the operational steering group has come to the conclusion that it should not to be developed as an independent service as initially proposed by the Inquiry but shall form part of ‘My messages’. has initiated the development of a project titled ‘Overview and notification support’. The Inquiry has partaken in the work of the project reference group and followed the development of the project – especially the function needed for its own proposals. The notifications function as proposed by the Inquiry in its report SOU 2013:80 has given rise to a number of legal considerations that will continue to apply to the notification function of the Reporting submission service. However, it must be considered and assessed within the framework of the Swedish Tax Agency’s project ’My messages’. Connection to the for companies On 30 2014 (ref. No. 2014/16), the Inquiry put forward a proposal for the timing and frequency of the connection of authorities to the Reporting submission service. The existence of the Reporting submission service is dependent on several authorities connecting to the system, which, if they do not, will minimize or abolish the benefits of the system altogether. Thirteen government authorities have so far been connected to the system but other government authorities are also expected to connect. In 2015, the Companies Registration Office and Statistics will be connected to the for the first submission of basic company-related information. By mid 2015, the will also be connected while the remaining 13 authorities will connect to the Reporting submission service in their capacity as data producers during the first half of 2015. The next phase covers the submission of basic information from relevant authorities as well as the identification of other authorities that may connect to the system as data producers for the submission of information and consequently, the expansion of the Reporting submission service. Out of the 13 authorities working with identifying information requirements, few are willing to freely connect their e-services to the . However, the proposed company information regulations will enable the Government to oblige these authorities to connect to parts of the system. Future organisation of the Reporting submission service The Inquiry has established a user interface, primarily aimed at the authorities involved in the identification process. The purpose of the user interface is to help find a common approach as regards the submission of information so that this decreases while interactions between the authorities increases. Another objective is to create an incentive for authorities to connect to the Reporting submission service. The Inquiry has also, in cooperation with corporate operators and representatives of business associations, created a forum for businesses, the purpose of which is to ensure ease of use, solicit the opinion of others and support the introduction of the Reporting submission service to authorities and businesses. The organisations that are given access to the forum are those listed in the Inquiry directive and those having shown an interest by providing appropriate feedback on the Inquiry’s previous report in the form of a statement of opinion. The individual corporate operators make up various categories of companies, the competencies of which are of specific importance for information submitting businesses. As far as we know, it is not the Government’s intention to transfer the coordinating role of the Inquiry in the continued management of the Reporting submission service to another authority in the immediate future. Registration Office, the and the for Economic and Regional Growth understand the need for cooperation if the Reporting submission service is to function as intended. The Inquiry therefore recommends that a provision is included in the proposed Company Information Regulations to the effect that the Registration Office, the and the for Economic and Regional Growth shall cooperate in order to enable and facilitate the smooth functioning of the Reporting submission service. The authorities share the responsibility of finding common forms of effective cooperation. So as to ensure continuity in the work on reducing and simplifying the information submission process for businesses, a continued development of the user interface and forum for businesses is needed in addition to the of a solid service management organisation. The organisation used for the implementation of the service may serve as an example of the way in which the Registration Office, the and the for Economic and Regional Growth choose to organise the management and future development of the Reporting submission service. Statistics , a major data producer, should also be clearly and proactively involved in the management organisation. for Economic and Regional Growth will, as proposed by the Inquiry, be responsible for creating and monitoring the user interface. The forum shall proactively support the introduction of the Reporting submission service to businesses and other stakeholders. The forum shall also, at a regular interval of for example once a year, provide the Government with a report on its activities. The report shall also include an evaluation of the performance of the Reporting submission service for businesses. The forum shall be based as a separate independent decision- making body within the for Economic and Regional Growth whereupon the Government shall appoint the Chairman and other members. To facilitate for the forum to fully evaluate the extent to which the Reporting submission service is decreasing and simplifying the submission of data from businesses, it must be given the opportunity to influence the authorities at an early stage. , the Registration Office, the and the for Economic and Regional Growth should be required to consult with the prior to making any changes to the Reporting submission service. Impact assessment of proposals To assess the benefits that our proposals will bring to the government authorities and businesses involves taking major uncertainties into consideration. Previous socio-economic assessments (see Inquiry Report SOU 2013:80) suggests that it is socio-economically viable to establish a Reporting Requirement Register and actively endeavour to coordinate data requirements in order to reduce and simplify the submission of data for businesses.