prop · H00367 · 2013-02-12 00:00:00 — 3.The Director of the Secretariat and other Staff Members shall be appointed on the basis of merits in a which takes account of geographical balance, gender and of the principle of rotation. 4.Detailed Staff Rules, and Regulations are to be set out in a Personnel Handbook of the Secretariat, to be developed by the Director of the Secretariat and approved by the Parties. Article 8 Financial Contributions 1.The financial year of the Secretariat is the calendar year. 2.The Director of the Secretariat shall every budget year prepare a financial report and a draft budget to be approved by the Parties. 3.The Secretariat shall be audited by an independent Auditor appointed by the CSR. 4.Detailed regulations on the financial matters shall be set out in the Financial Rules of the Secretariat, to be developed by the Director of the Secretariat and approved by the Parties. 5.The Parties shall provide annual financial contributions required for the Secretariat according to the following payment formula: a larger contribution shall be 2.6 times a smaller contribution. Larger contributors are: , , , , ; and smaller contributors are: Estonia, , and . Before approving a new Party to the Agreement, the existing Parties shall agree with that Party on the contribution level. Article 9 Settlement of Disputes dispute regarding the interpretation or application of this Agreement shall be resolved by consultations between the Parties. 1.This Agreement may be amended by the Parties. A proposal to amend the Agreement shall be done in writing and communicated to the Depositary. The proposed amendment shall be communicated to all the Parties by the Depositary. 2.The amendment shall be adopted by consent by the Parties and shall enter into force on the sixtieth day after the notification of all Parties to the Depositary of the completion of national legal procedures necessary for the amendment to enter into force. of the NDPHS may at any time, after the entry into force of this Agreement, make a request to the Depositary to accede to this Agreement. The Depositary shall inform all Parties of such a request. If the request is approved by the Parties, the Agreement shall enter into force for the Partner in accordance with the procedure laid down in Article 12.1. Article 12 Entry into Force 1.The Parties shall notify in writing the Depositary of the completion of national legal procedures necessary for this Agreement to enter into force. The Agreement shall enter into force on the sixtieth day following the date of the receipt by the Depositary of the sixth such notification. For each Party expressing its consent to be bound by the Agreement after the date of receipt of the sixth such notification by the Depositary, the Agreement shall enter into force on the sixtieth day after the deposit by such Party of its notification of the completion of national legal procedures. 2.The Depositary shall inform the Parties of the date of entry into force of the Agreement. 1.Any Party may withdraw from this Agreement by a written notice submitted to the Depositary. A withdrawal from the NDPHS shall consequently result in a withdrawal from the Agreement. The withdrawal shall take effect at the end of the financial year following the year in which the Depositary received the notice. 2.The remaining Parties shall consult on the future existence and structure of the Secretariat. shall be the Depositary of this Agreement. In witness whereof the undersigned, being duly authorised by their respective Governments, have signed this Agreement. Done at on 25th of in one original copy in English to be kept by the Depositary. The Depositary shall issue authenticated copies to all the Parties. 2012/13:67 For the Government of the Republic of Estonia, Bilaga 1 For the Government of the Republic of , For the Government of the Federal Republic of , For the Government of the Republic of , For the Government of the Republic of , For the Government of the Republic of , For the Government of the Kingdom of , For the Government of the Republic of , For the Government of , For the Government of the Kingdom of REPUBLIKEN REGERING, REPUBLIKEN REGERING, FÖRBUNDSPUBLIKEN REGERING, REPUBLIKEN REGERING, REPUBLIKENS REGERING, REPUBLIKEN REGERING, REGERING, REPUBLIKEN REGERING, OM INRÄTTANDE AV ETT SEKRETARIAT FÖR NORDLIGA DIMENSIONENS PARTNERSKAP FÖR HÄLSA OCH SOCIALT VÄLBEFINNANDE, NDPHS Republiken , Republiken , Förbunds- republiken , , Republiken , Republiken , , Republiken , och , nedan kallade parterna, som beaktar att NDPHS, enligt definitionen i deklarationen om inrättande av Nordliga dimensionens partnerskap för hälsa och socialt välbefinnande (Oslodeklarationen) som antogs vid ministermötet i , har administrerats av Östersjöstaternas råds mycket uppskattade sekretariat, som beaktar Oslodeklarationen och samförståndsavtalet om inrättande av ett sekretariat för Nordliga dimensionens partnerskap för hälsa och socialt välbefinnande som undertecknades på ministernivå vid den årliga partnerskapskonferensen i , vari medlemmarna i båda fallen uttryckte sin avsikt och sitt intresse för att inrätta ett permanent sekretariat, som bekräftar att alla hänvisningar till partnerskapets strukturer och förfaranden ska tolkas i enlighet med Oslodeklarationen och, särskilt, att med medlem avses de berättigade medlemmar som anges i artikel 2 i Oslodeklarationen och med CSR avses ämbetsmannakommittén (), som svarar för samordningen av verksamheten och som består av representanter utsedda av varje medlem, har kommit överens om följande. Parterna inrättar härmed sekretariatet för Nordliga dimensionens partner- skap för hälsa och socialt välbefinnande (nedan kallat sekretariatet) som ett internationellt rättssubjekt. Artikel 2 Juridisk person Sekretariatet ska ha status som juridisk person i värdlandet och ha de befogenheter som är nödvändiga för att kunna utöva verksamheten och uppfylla sina mål, bland annat befogenheten att ingå avtal, förvärva och avyttra fast och lös egendom och inleda och delta i rättsliga förfaranden. Alla beslut ska fattas med konsensus, om inte annat anges i detta avtal. Sekretariatet ska ha sitt säte i . Ett separat avtal ska ingås mellan sekretariatet och värdlandet (nedan kallat värdlandsavtalet). I värdlandsavtalet ska sekretariatets immunitet och privilegier fastställas i enlighet med vad som bedöms vara nödvändigt för att sekretariatet ska kunna utöva sin verksamhet. Artikel 6 Sekretariatets syfte och funktioner Sekretariatets huvuduppgift är att bistå med administrativt, analytiskt och annat stöd till () och att säkra kontinuiteten för och samordningen av arbetet i Nordliga dimensionens partnerskap för hälsa och socialt välbefinnande. Parterna får även ge sekretariatet andra uppgifter som anses vara lämpliga. Detaljerad information om sekretariatets syfte och funktioner anges i direktiven. Sekretariatet ska bestå av en direktör och, utifrån tillgängliga ekonomiska resurser, det antal övriga medarbetare som krävs för att det framgångsrikt ska kunna utföra sina uppgifter. Parterna ska utse sekretariatets direktör. Ordföranden för CSR har behörighet att för parternas räkning underteckna anställningsavtalet med sekretariatets direktör. Sekretariatets övriga medarbetare ska utses av sekretariatets direktör efter parternas godkännande. Sekretariatets direktör och övriga medarbetare ska utses på grundval av sina meriter varvid geografisk jämvikt, en jämn könsfördelning och rotationsprincipen ska beaktas. Detaljerade bestämmelser för personalen, en administrativ handbok och föreskrifter ska ingå i sekretariatets personalhandbok, som ska utarbetas av sekretariatets direktör och godkännas av parterna. Artikel 8 Ekonomiska bidrag 1.Sekretariatets räkenskapsår är kalenderåret. 2.Sekretariatets direktör ska för varje budgetår utarbeta en ekonomisk rapport och ett budgetförslag som ska godkännas av parterna. 3.Sekretariatet ska granskas av en oberoende revisor som utses av CSR. 4.Detaljerade bestämmelser om de ekonomiska frågorna ska anges i sekretariatets finansreglemente, som ska utarbetas av sekretariatets direktör och godkännas av parterna. 5.Parterna ska bidra ekonomiskt till sekretariatet enligt följande betalningsformel: ett större bidrag ska vara 2,6 gånger större än ett mindre bidrag. De större bidragsgivarna är: , , , , och och de mindre bidragsgivarna är: , , och . Innan en ny part kan godkännas för anslutning till avtalet ska befintliga parter komma överens med den nya parten om bidragsnivån. Tvister om tolkningen eller tillämpningen av detta avtal ska avgöras genom förhandling mellan parterna. 1.Parterna får ändra detta avtal. Ett förslag om att ändra avtalet ska göras skriftligen och lämnas in till depositarien. Depositarien ska lämna in den föreslagna ändringen till alla parter. 2.Ändringen ska antas efter medgivande av parterna och träder i kraft efter att alla parter har underrättat depositarien om att de nödvändiga nationella rättsliga förfarandena för att ändringen ska träda i kraft är avslutade. Varje medlem av NDPHS får, när detta avtal har trätt i kraft, när som helst lämna in en begäran till depositarien om anslutning till detta avtal. Depositarien ska informera alla parter om en sådan begäran. godkänns av parterna träder avtalet i kraft för medlemmen i enlighet med det förfarande som anges i artikel 12.1. Parterna ska skriftligen underrätta depositarien om att nödvändiga nationella rättsliga förfaranden för att detta avtal ska träda i kraft är Avtalet träder i kraft efter den dag då depositarien tog emot den sjätte underrättelsen. För varje part som uttrycker sitt samtycke till att vara bunden av avtalet efter dagen då den sjätte underrättelsen togs emot av depositarien träder avtalet i kraft efter att parten har deponerat sin underrättelse om att de nationella rättsliga förfarandena är avslutade. Depositarien ska informera parterna om vilken dag avtalet träder i Varje part får frånträda avtalet genom en skriftlig underrättelse till Ett frånträde av NDPHS innebär även att avtalet frånträds. Frånträdet träder i kraft i slutet av det räkenskapsår som följer på det år då depositarien tog emot underrättelsen. Återstående parter ska samråda om sekretariats framtida funktion och ska vara depositarie för detta avtal. Till bekräftelse härav har undertecknade, därtill vederbörligen befullmäktigade av sina respektive regeringar, undertecknat detta avtal. Upprättat i i ett original på engelska som ska förvaras hos depositarien. bestyrkta kopior till alla parter. Agreement between the Government of and the Secretariat of the Northern Dimension Partnership in Public Health and Social Well- being (NDPHS) concerning the immunity and privileges of the Secretariat and its staff The Secretariat of the Northern Dimension Partnership in Public Health and Social Well-being and RECALLING that the Northern Dimension Partnership in Public Health and Social Well-being (NDPHS) was established on 27 October 2003 in accordance with the Declaration concerning the of a NDPHS NOTING the of NDPHS Partner Countries to establish the Secretariat as an international legal entity in as proclaimed in the Agreement on the of the Secretariat of the Northern Dimension Partnership in Public Health and Social Well-being concluded on HAVING REGARD to the Terms of Reference for the NDPHS Secretariat adopted on 27 October 2011, have agreed as follows: Whenever used in this Agreement, the following words and expressions shall have the meaning assigned to them hereunder: a)Government means the Government of ; b)Organisation Northern Dimension Partnership in Public Health and Social Well-being (NDPHS); c)CSR means ; d)Secretariat means the Secretariat of the NDPHS; e)Parties means the Government of and the Secretariat of the NDPHS f)Director means the Director of the Secretariat and any other official specifically designated to act on his or her behalf; g)Officials means persons employed or contracted by the Secretariat for its regular tasks; h) Emoluments means all sums in respect of employment by the Secretariat, paid to, vested in or accruing to an official in any form i)Taxes being charges for public services means such taxes which are paid in connection with the provision by a state or municipal authority of a particular service in direct relation to providing such a service; j)Family members means: i)the spouse of the person concerned; ii)the partner of the same sex, if the two persons have officially registered their iii)a person comparable to a spouse, i.e. a person who continuously shares a household and cohabits in a relationship resembling marriage with the person concerned; the sex of the cohabitant is of no relevance; iv)children of the person in question and of his/her spouse or a person defined in point ii and iii, who are under the age of 18 years or dependant on his/her care. The Secretariat shall possess full legal capacity pursuant to Article 1 of the Agreement on the of the Secretariat of the Northern Dimension Partnership in Public Health and Social Well-being, signed at the ministerial-level in on . In particular it shall possess such capacity as is necessary for the exercise of its functions and possess capacity to contract, acquire and dispose of movable and immovable property, and to institute and participate in legal proceedings Property, funds and assets 1.The Secretariat, its property and assets shall enjoy immunity from any form of legal proceedings. The property and assets held by the Secretariat in order to fulfill its objectives shall be exempt from requisition, confiscation, expropriation, and any other form of interference by an executive, administrative or judicial authority. The Director has the right to waive this immunity in any particular case. 2.The Secretariat, its property and assets, income and revenue shall be exempt from: a) all direct taxes; the Secretariat shall not, however, demand exemption from taxes being charges for public services; b) indirect taxes on goods purchased or services performed for the benefits of the activities of the Secretariat, in accordance with the rules regarding tax privileges for international organisations stipulated in the Swedish legislation concerning indirect taxation; c) payroll taxes, social security contributions and wage taxes for officials of the Secretariat; d) customs and import charges. The Secretariat may possess funds and currencies of all kinds and may have accounts in any currency whatsoever. The Secretariat shall not be subject to any legal provisions concerning import and export restrictions with regard to goods imported or exported by the Secretariat for official use. Goods brought into may not be sold in except on conditions approved by the Government. The Government undertakes to assist the Organisation in obtaining suitable premises for its office and reimburse the Secretariat the costs for Modalities of reimbursement will be periodically agreed upon by the Parties. The premises of the Secretariat and the living quarters of the Director shall be inviolable and shall be exempt from house search. authorities may not gain access to the same without consent of the Such consent may, however, be deemed to have been given in the event of an outbreak of fire or some other severe accident necessitating immediate measures. The Swedish authorities concerned shall take appropriate measures for the safety and protection of the premises and the personnel of the The archives of the Secretariat, in common with all other documents, manuscripts, information for computer storage and retrieval, recordings, photographs and films belonging to or held by the Secretariat, shall be The Swedish authorities concerned shall take appropriate measures to ensure that the Secretariat obtains access to necessary public services and that these services are provided on reasonable terms. telephone, radio/telegraph, telefax and postal services the Secretariat shall enjoy the same privileges as are usually accorded to diplomatic Visa formalities and border control The Government undertakes to issue visa to without visa charges, in accordance with the Regulation (EC) No 810/2009 of the European Parliament and of 2009 establishing a Community Code on Visas (Visa Code), to the following persons for as long as they have business at the Organisation: a)The Chairperson of ; b)Members of the , other committee established by the Organisation; c)Persons appointed by Partner States and to represent them on official business at the Secretariat; d)Officials of the Secretariat and members of their families, if included in their respective households; e)Experts on assignment at the Secretariat; and f)Persons invited to the Secretariat by the Director. 2.The provisions of paragraph 1 shall apply regardless of the relations between the government of the persons concerned and the Government of . They shall not preclude the stipulation of reasonable proof that persons claiming the above mentioned rights belong to the categories indicated, nor the reasonable implementation of international rules of quarantine of public health regulations. 3.The Director shall as far as possible before their arrival in , notify the Government of the names of persons in the categories mentioned in paragraph 1 of this Article, to facilitate implementation by the Government of the provisions of this Agreement. 4.Regulation (EC) No 562/2006 of Parliament and of 2006 establishing a Community Code on the rules governing the movement of persons across borders (Schengen Borders Code) is applicable regarding the crossing of the external borders and conditions for entry. The Director and other officials of the Secretariat The Director and other officials of the Secretariat who are not Swedish citizens or residents of immediately prior to the employment by the Secretariat shall enjoy: a) Immunity from legal action of any kind in relation to verbal or written statements which they have made in their official capacity and measures which they have taken in that capacity. This immunity shall continue to apply when the persons concerned have left the service of the Secretariat; b) Inviolability in respect of all papers, documents, manuscripts, information for computer storage and retrieval, recordings, photographs and films relating to the activities of the Secretariat; c) Exemption from tax and general social security contributions on emoluments and indemnities paid by the Secretariat; d) Personal exemptions for themselves and members of their families included in their households from immigration restrictions and provisions concerning the registration of aliens; e) Exemption from national service obligations; f) The same currency exchange privileges as are accorded to officials holding corresponding positions with diplomatic missions. officials of the Secretariat shall be entitled, on terminating their employment in , legally and without hindrance, to transfer money from in the same currency and up to the same amount as they brought into , together with other money which they can show themselves to be in lawful possession of; g) The same protection and opportunities of repatriation for themselves personally and for members of their families included in their households as during international crises are accorded to officials holding corresponding positions with diplomatic missions; h) The right, when taking up their appointment, and without liability for customs and other import dues, to import furniture and other personal belongings, including one vehicle per official and spouse/partner; importation can be effected in one or more shipments. The Director and other officials of the Secretariat who are Swedish citizens or residents of immediately prior to the employment by the Secretariat shall enjoy the privileges and immunities indicated in section 1 a), b), d) and e) of this Article. Furthermore, they shall enjoy exemption from paying general social security contributions. In addition to the immunities and privileges indicated in paragraph 1 of this Article, the Director of the Secretariat together with members of his or her family included in his or her household, insofar as he or she is not a Swedish citizen or a resident of when appointed, shall enjoy the privileges and immunities usually accorded to diplomatic envoys of corresponding status by the Convention on diplomatic There shall, however, be no immunity in respect of a civil action by a third party for damage arising from an accident caused by a motor vehicle or other means of transport belonging to or driven by them, or in respect of a traffic offence involving such a vehicle and caused by them. 4.The Government undertakes that it will make a financial contribution to the Secretariat additional to and separate from its other contributions, equaling the amount of income tax on emoluments and indemnities from the Secretariat payable by officials who are not exempt from tax under this Article, which is deducted and remitted to the Swedish tax authorities by the Secretariat. 5.For the purposes of this Article, a person shall not be considered as resident of if he or she has immediately prior to the employment by the Secretariat been in the employment of another international organisation. 6.On applying paragraph 1c) of this Article on exemption from tax and general social security contributions on emoluments and indemnities paid by the Secretariat, the concept resident of imply resident of for tax purposes in accordance with Swedish national legislation. Purpose of immunities and privileges Privileges and immunities under this Agreement are granted solely in order for the objectives and purposes of the Secretariat to be achieved efficiently. The Director of the Secretariat may waive the immunity of an official if, in his or her opinion, the immunity would impede the course of and can be suspended without detriment to the interests of the Secretariat. may waive the immunity of the Director in corresponding circumstances. All persons enjoying immunity and privileges are obliged to respect Swedish law if this does not impinge on the immunities and privileges granted under this Agreement. 1.The Secretariat shall provide its officials and members of their families forming part of their respective households with appropriate social security protection. 2.However, members of a family of an official shall be entitled to Swedish social security benefits, if such family members were residents in immediately prior to the employment of the official by the Secretariat. 2012/13:67 3. The provisions of this Article shall not apply to social security benefits Bilaga 3 related to income from gainful occupation in outside the Officials of the Secretariat and members of their families forming part of their respective households and who are registered in the population registry as residents have access to health care on the same terms as other Swedish residents. Other officials of the Secretariat and members of their families forming part of their respective households shall be covered by appropriate arrangements made by the Secretariat. Access to municipal preschool activities and childcare organised by municipalities The children of an official of the Secretariat, who is registered in the population registry as a resident of , have access to preschool activities and school-age childcare organised by Swedish municipalities on the same terms as other children in their home municipality. Access to the Swedish compulsory education and upper secondary education The family members of an official of the Secretariat, who is registered in the population registry as a resident of , have access to compulsory education and to upper secondary education in accordance with Swedish legislation. 1.The official correspondence of the Secretariat shall be inviolable.