eunbil · GT0N1242 · 2006-05-12 00:00:00 — Number of support measures funded Proportion of total programme budget used to support citizens projects and support measures Level of use of information portal Proportion of total programme budget used to support this operational objective (indicative target ). civil society in Europe: - Structural support of European public policy research organisations - Structural support to organisations of civil society at European level - Support to projects initiated by civil society organisations Number of actions involving policy research organisations Number of supported public policy research organisations Proportion of total programme budget used to support policy research organisations Number of European organisations in the field of civil society supported Proportion of total programme budget used to support such organisations Number of projects supported Level of use of information portal Proportion of total programme budget used to support this operational objective (indicative target ). Together for Europe Number of events supported Number of conferences supported Level of use of information portal Number of funded studies and research projects Proportion of total programme budget used to support this operational objective (indicative target ). The percentages mentioned under each action are indicative. The total does not cover the totality of the programmes budget, in order to preserve some flexibility and to take into account administrative expenditures. Method of Implementation (indicative) Show below the method(s) chosen for the implementation of the action. X Directly by the Commission X Indirectly by delegation to: ٱ bodies set up by the Communities as referred to in art. 185 of the Financial Regulation X National public-sector bodies/bodies with public-service mission ٱ Shared or decentralised management ٱ With Member states ٱ With Third countries ٱ Joint management with international organisations (please specify) Most of the actions will be implemented through centralised management as follows: The Commission will manage directly strategic activities, in particular those involving the development of partnerships or the organisation of major events: structural support to think tanks and to civil society networks, town-twinning support measures, citizens initiatives, studies and polls, and most of the special events and dissemination of information. will manage by delegation smaller-scale projects : town-twinning projects (citizens meetings, conferences and seminars) and civil society projects. In specific circumstances, and in specific countries, the Commission could decide to entrust national public-sector bodies/bodies with public service mission with the management of the programme. The specific objectives of the programme and the actions will be subject to monitoring. Data will be collected as follows: All participants to the programme will fill in a survey before and after the action takes place, in order to measure the changes in behaviour, perceptions and attitude; this survey will also enquire on whether projects, would or not have been undertaken, had they not been funded by the programme. All relevant quantitative data will be collected by the managing institution/body. Information providing a measure of the performance, results and impact of the programme will be also taken from audit reports on a sample of programme beneficiaries (30 per year). The information portal will include a counter. The ex-ante evaluation was carried out by the Commission (2004-February 2005), with the support of an external consultant. As part of this exercise, an extensive consultation has been carried out of the problems and issues to be addressed, the target users, key objectives and potential options for implementation, in three steps: a) Public on-line consultation (15 December 2004- 15 February 2005) The online consultation was done with the IPM tool and resulted in more than thousand responses, including around 700 from organisations and around 300 from individuals. Almost all respondents agreed with the need for a new programme. This highlights that there is overwhelming support for a new programme. The overall approach proposed, of involving both citizens directly and civil society organisations, was massively supported. The success of the current activities, such as town twinning and operating costs of organisations, was evidenced by the strong support for pursuing them. The main innovations sought are multi-annual projects, pooling of experience between local projects of different Member States, development of innovative partnerships/cooperation with new partners and major events mobilizing citizens at EU level, notably in the context of intercultural dialogue. The ideas of exchanging good practices in the voluntary sector and the networking of think tanks were also welcomed. Simplification of procedures is requested by a large number of respondents. Full results will soon be available on DG EAC website as well as on the "YourVoice in Europe" page. b) Bilateral meetings with key stakeholders (January-February 2005) These bilateral contacts provide the opportunity to have an in-depth discussion with a limited number of key interlocutors representing a variety of "profiles" Meeting reports are available (EAC.D.4). c) (3-4 February 2005) Approximately 350 participants took part in the consultative forum, covering the full range of stakeholders including NGOs, think tanks, regional and municipal representatives, European networks, advocacy groups, trade unions and European associations. The transnational dimension was considered essential. The intercultural dimension was underlined, as well as the need to pay particular attention to between the citizens of "new", "old" and future Member States. There was a demand for a better recognition of the aspect of volunteering which is intrinsic to this field. There was also a view that the programme should benefit both individual citizens and Europe as a whole. Another conclusion was that the action of bringing the various stakeholders together should be built upon in future. It was suggested that there should be more scope for events with a certain visibility and to celebrate together certain achievements and key moments of our history. Continuity came out as a recurrent theme, without it being contradictory to the introduction of innovation. There was strong support for a continuation of the town-twinning activities. The situation was the same as regards support for operating costs of NGOs and other civil society organisations, reflecting their need for sufficient public sources of funding in order to preserve their independence. Already well established organisations like trade unions may use their networks for contributing and debating on European issues. European think tanks activities have to be supported, strengthened and structured. Many of the issues raised at the forum related to implementation and the need for simplification of the procedures. The notion of multi-annual funding was seen as an opportunity to actively assist in capacity and enhanced stability in all activities although scope for short-term actions should be maintained, be it for innovative actions or for small entities (particularly in the town-twinning area). Cross-fertilisation between the various activities carried out under the programme was recommended, for example between town-twinning and NGOs. Networking was also considered as important. This networking should not only be between the same types of stakeholders but between them - for example, linking think tanks (ideas) and civil society organisations (action). It was also asked that between this programme and other Commission programmes be ensured (in the fields of Youth, Education, , Social Affairs. Full transcription of the debates as well as the parallel sessions reports will be incorporated into a CDRom, that will be sent to all participants, and also be available on DG EAC website (by the end of ). These findings were incorporated in the ex-ante evaluation analysis and taken into account in the programme proposal. They underline the necessity to respond to the needs of the citizens and of civil society organisations for a support scheme to transnational activities in the field of citizenship. They stress the complementarity with other programmes and activities of Union, especially those implemented by the Directorate General for Press and Communication, the Directorate Genreral for Research and the Directorate General for , Freedom and Security. Measures taken following an intermediate/ex-post evaluation (lessons learned from similar experiences in the past) At the time of this proposal, the current programme has been implemented for one year only. An ex-post evaluation of the current programme (2004-2006) is due by ; a draft report is anticipated in the beginning of 2006. Terms and frequency of future evaluation The first report will be drawn up three years after the start of the programme (at the latest). The object of this report is to provide an initial assessment of the results obtained at the halfway stage so that any changes or adjustments that are deemed necessary may be made for the second half of the programme (at the latest). The ex-post report on the impact of the action in question will be drawn up at the end of the seven-year programme (at the latest). The object of this report is to assess the comparative results of support systems in the light of the programme objectives. As with the mid-term report, the Commission will call on outside consultants for assistance. For projects selected in accordance with the procedure described in Article 13(1) of this Decision, a sampling audit system will be established. The beneficiary of a grant shall make available to the Commission all supporting documents relating to expenditure for a period of five years reckoned from the date of the final payment. The beneficiary of a grant shall ensure that, where applicable, supporting documents in the possession of partners or members are made available to the Commission. The Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other qualified outside body of its choice. Such audits may be carried out throughout the lifetime of the contract and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. Commission staff and outside personnel authorised by the Commission shall have appropriate access to the offices of the beneficiary and to all the information, including information in electronic format, needed in order to conduct such audits. The Court of Auditors and Anti-Fraud Office () shall enjoy the same rights, especially of access, as the Commission. In order to protect Communities" financial interests against fraud and other irregularities, the Commission may carry out on-the-spot checks and inspections under this programme in accordance with Council Regulation (Euratom, EC) No 2185/96. Where necessary, investigations shall be conducted by Anti-Fraud Office () and these shall be governed by Regulation (EC) No 1073/1999 of Parliament and of the Council. Objectives of the proposal in terms of their financial cost Commitment appropriations in EUR million (to 3 decimal places) Type of output Av. cost 2007 2008 2009 2010 2011 2012 2013 TOTAL No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost OPERATIONAL ACTION No.1: CITIZENS FOR EUROPE Measure 1: TOWN TWINNING - Citizens meetings Project 0,008 875 7,000 1.088 8,700 1.125 9,000 1.300 10,400 1.425 11,400 1.513 12,100 1.613 12,900 8.939 71,500 - 0,025 52 1,300 60 1,500 60 1,500 72 1,800 80 2,000 80 2,000 84 2,100 488 12,200 - Multi-annual TWINNING projects Project 0,200 4 0,700 5 1,000 7 1,300 9 1,800 12 2,400 13 2,600 17 3,400 67 13,200 - Support of CEMR Operating 0,250 1 0,250 1 0,250 1 0,250 1 0,280 1 0,280 1 0,280 1 0,300 7 1,890 Type of output Av. cost 2007 2008 2009 2010 2011 2012 2013 TOTAL No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost Measure 2 CITIZENS PROJECTS AND SUPPORT MEASURES - Citizens projects (Panels.) Project 0,020 6 0,125 12 0,225 15 0,310 18 0,360 18 0,360 25 0,500 94 1,880 - Support measures (Training.) Project /Market 0,020 7 0,125 11 0,225 16 0,310 18 0,360 18 0,360 25 0,500 95 1,880 Sub-total Action N° 1 932 9,250 1.167 11,700 1.216 12,500 1.413 14,900 1.554 16,800 1.643 17,700 1.765 19,700 9.690 102,550 OPERATIONAL ACTION No.2: CIVIL SOCIETY IN EUROPE Measure 1: STRUCTURAL SUPPORT TO "THINK TANKS" - Think tanks Operat.ing 0,160 6 1,000 8 1,300 9 1,400 11 1,800 14 2,200 15 2,400 16 2,500 79 12,600 - Networks Operat.ing 0,100 3 0,300 3 0,300 4 0,400 5 0,500 6 0,600 7 0,700 28 2,800 - "Our Europe" Association Operat.ing 0,650 1 0,630 1 0,630 1 0,630 1 0,660 1 0,660 1 0,660 1 0,680 7 4,550 Type of output Av. cost 2007 2008 2009 2010 2011 2012 2013 TOTAL No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost Measure 2: STRUCTURAL SUPPORT TO CIVIL SOCIETY ORGANISATIONS - Networks Operat.ing 0,160 11 1,700 13 2,000 14 2,200 16 2,600 18 2,800 19 3,000 20 3,200 111 17,500 - Social Platform Operat.ing 0,640 1 0,620 1 0,620 1 0,620 1 0,650 1 0,650 1 0,650 1 0,670 7 4,480 - European Movement Operating 0,490 1 0,360 1 0,380 1 0,400 1 0,430 1 0,450 1 0,480 1 0,500 7 3,000 Measure 3: CIVIL SOCIETY PROJECTS - Support to projects Project 0,080 50 3,000 78 4,700 83 5,000 90 5,400 95 5,700 100 6,000 100 6,000 596 35,800 Sub-total Action N° 2 70 7,310 105 9,930 112 10,550 124 11,940 135 12,960 143 13,790 146 14,250 835 80,730 OPERATIONAL ACTION No.3: TOGETHER FOR EUROPE Measure 1: HIGH VISIBILITY EVENTS - Events / Market 0,750 1 1,000 3 2,000 3 2,200 4 3,000 4 3,000 4 3,000 4 3,300 23 17,500 Type of output Av. cost 2007 2008 2009 2010 2011 2012 2013 TOTAL No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost No. outputs Total cost Measure 2: STUDIES - Studies, surveys, opinion polls / Market 0,200 1 0,200 1 0,200 2 0,300 2 0,300 2 0,330 2 0,400 10 1,730 Measure 3: DISSEMINATION / INFORMATION - Portal / Market 0,100 2 0,200 2 0,200 2 0,200 3 0,250 3 0,330 4 0,350 4 0,400 20 1,930 - Maisons JM & RS Operating 0,200 2 0,400 2 0,400 2 0,400 2 0,440 2 0,450 2 0,460 2 0,480 14 3,030 Sub-total Action N° 3 5 1,600 8 2,800 8 3,000 11 3,990 11 4,080 12 4,140 12 4,580 67 24,190 TOTAL COST 1.007 18,160 1.280 24,430 1.336 26,050 1.548 30,830 1.700 33,840 1.798 35,630 1.923 38,530 10.522 207,470 8.2. Number and type of human resources Types of post Staff to be assigned to management of the action using existing and/or additional resources (number of posts/FTEs) 2007 2008 2009 2010 2011 2012 2013 Officials or temporary staff (15 01 01) A*/AD 3 3 3 3 4 4 4 B*, C*/AST 7 7 7 7 8 8 8 Staff financed by art. 15 01 02 4 4 4 4 4 4 4 Other staff financed by art. 15 01 04/05 22 27 27 29 29 30 30 TOTAL 36 41 41 43 45 46 46 8.2.2. Description of tasks deriving from the action Sources of human resources (statutory) (When more than one source is stated, please indicate the number of posts originating from each of the sources) ( Posts currently allocated to the management of the programme to be replaced or extended ( Posts pre-allocated within the APS/PDB exercise for year n ( Posts to be requested in the next APS/PDB procedure ( Posts to be redeployed using existing resources within the managing service (internal redeployment) ( Posts required for year n although not foreseen in the APS/PDB exercise of the year in question Other Administrative expenditure included in reference amount (15 01 04. - Expenditure on administrative management) EUR million (to 3 decimal places) (15.0104.) 2007 2008 2009 2010 2011 2012 2013 TOTAL 1 Technical and administrative assistance (including related staff costs) Executive agencies 2,551 3,173 3,238 3,540 3,609 3,806 3,883 23,800 Other technical and administrative assistance - intra muros 0,062 0,064 0,065 0,066 0,068 0,069 0,070 0,464 - extra muros 0,029 0,030 0,030 0,031 0,031 0,032 0,032 0,215 Supporting expenditure 0,398 0,403 0,417 0,433 0,452 0,463 0,485 3,051 Total Technical and administrative assistance 3,040 3,670 3,750 4,070 4,160 4,370 4,470 27,530 8.2.5. Financial cost of human resources and associated costs not included in the reference amount EUR million (to 3 decimal places) Type of human resources 2007 2008 2009 2010 2011 2012 2013 Officials and temporary staff (15 01 01) 1,127 1,150 1,173 1,197 1,463 1,493 1,523 Staff financed by art 15 01 02 (auxiliary, END, contract staff, etc.) 0,232 0,236 0,241 0,245 0,251 0,256 0,261 Total cost of and associated costs (NOT in reference amount) 1,359 1,386 1,414 1,442 1,714 1,749 1,784 Calculation- Officials and Temporary agents (2005): 108.000 Indexation: 1,040 (2007), 1,061 (2008), 1,082 (2009), 1,104 (2010), 1,126 (2011), 1,149 (2012), 1,172 (2013) 10 (12) FTE: 3(4) A 1(2) B 6 C Calculation Staff financed under art. 15 01 02 Contract staff: (1) A: 87.014 - (1) B: 51.140 - (1) C: 40.037 - (1) END: 44.316 Indexation: 1,040 (2007), 1,061 (2008), 1,082 (2009), 1,104 (2010), 1,126 (2011), 1,149 (2012), 1,172 (2013) 3 FTE: 1A 1B 1C & 1 FTE: (END) The costs for staff under point 8.2.5 are an estimate for the period 2007-2013. Taking into account the increase of operational credits year after year, these human resources would pass from 14 men/years in 2007 to 16 men/years in 2013. No additional human resources are needed in 2007 compared with the situation in 2006. 8.2.6 Other administrative expenditure not included in reference amount EUR million (to 3 decimal places) 2007 2008 2009 2010 2011 2012 2013 TOTAL 15 01 02 11 01 - Missions 0,042 0,042 0,043 0,044 0,045 0,046 0,047 0,309 15 01 02 11 02 - Meetings & Conferences 0,328 0,336 0,342 0,349 0,356 0,363 0,370 2,444 15 01 02 11 03 - Committees 0,068 0,069 0,071 0,072 0,073 0,075 0,076 0,504 15 01 02 11 04 - Studies & consultations 15 01 02 11 05 - Information systems Expenditure (15 01 02 11) 0,438 0,447 0,456 0,465 0,474 0,484 0,493 3,257 3 Other expenditure of an administrative nature (specify including reference to budget line) Total Administrative expenditure, other than human resources and associated costs (NOT included in reference amount) 0,438 0,447 0,456 0,465 0,474 0,484 0,493 3,257 Calculation - Other administrative expenditure not included in reference amount Missions: 5persons * 10missions * 825 (average) Meetings: 2meetings * 50persons * (860 + (2*150 )) Meetings: 3meetings * 25persons * 860 (management Committee) Conference: Annual conference - (approx. The needs for human and administrative resources shall be covered within the allocation granted to the managing DG in the framework of the annual allocation procedure. EGT L 30, , s. 6. KOM(2004) 101, 10.2.2004. EUT C, s. . EUT C, s. . EUT C, s. . EUT C, s. . EGT C 122, , s. 38. Slutsatserna från Europeiska rådets möten , (och bifogade Laeken-förklaring), 4-5 november 2004 och . EUT L 30, 04.02.2004, s. 6. EGT L 248, , s. 1. EGT L 357, 31.12.2002, s. 1. EGT L 184, , s. 23. Expenditure that does not fall under Chapter xx 01 of the Title xx concerned. Expenditure within article xx 01 04 of Title xx. Expenditure within chapter xx 01 other than articles xx 01 04 or xx 01 05. See points 19 and 24 of the Interinstitutional agreement. If more than one method is indicated please provide additional details in the "Relevant comments" section of this point European Trade Union Confederation (ETUC), Platform of European Social NGOs, Solidar, Euro citoyen action et service (ECAS), Fondation pour les générations futures, COMECE (Confédération des Episcopats de la CE), (), AVSO () and SCI (), Association « Notre Europe »,Twinning Committees (during the Forum). OJ L 292, 15.11.1996, p. OJ L 136, 31.05.1999, p. As described under Section 5.3 Cost of which is NOT covered by the reference amount Cost of which is NOT covered by the reference amount Cost of which is included within the reference amount Reference should be made to the specific legislative financial statement for the (ies) concerned. 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