Chief Executive Officer Administration Officer, Driver/Messenger/Cleaner, Receptionist To ensure that the financial strategy of ZADT is executed through prudent management and investment of its funds, protecting its assets and managing its administrative function BUDGET DEVELOPMENT AND CONTROL
1. Manages the business planning and financial forecasting cycles for the Trust;
2. Develops section budgets and overall Trust budgets and submits the same to the CEO and Board for further approval;
3. Monitors budgets performance and variance and initiates corrective action;
4. Develops, implements and maintains organisation-wide cost management systems that will help the Trust keep operating costs within approved budgets;
5. Ensures accurate financial forecasting and valuations of programme initiatives with the view to ascertaining accurate funding requirements;
FINANCIAL MANAGEMENT
1. Reviews the financial performance of the loans under the ZADT Fund in liaison with the Marketing and Business Development Manager;
2. Develops and maintains adequate and effective financial and cost controls for the Trust;
3. Manages the debt collection process of the Trust and ensures effective and efficient recovery;
4. Ensures the Trust has accurate and complete books of accounts and properly accounts for all income, and expenses, assets and liabilities;
5. Reviews and authorizes payments for processing;
6. Ensures the timely production of accurate and complete set of financial reports;
7. Designs, implements and maintains internal financial control systems;
MANAGEMENT ACCOUNTING
1. Develops and maintains a reliable management and cost reporting system for the Trust to ensure accurate and on time reporting;
2. Ensures cost allocation codes are properly maintained;
3. Develops, implements and maintains adequate internal controls that will ensure correct asset valuations and reporting of inventories and stocks;
STATUTORY PAYMENTS
1. Ensures that tax computations and returns for the Trust are timeously produced and honoured;
2. Ensures that all statutory returns are submitted within stipulated time;
3. Ensures at returns to IPEC are done, reviewed and submitted on time;
AUDIT AND AUDIT PREPARATION
1. Liaises with external auditors in completing audits;
2. Prepares and submits draft financial statements in preparation for the financial audit;
3. Clears queries and facilitates the audit process;
ADMINISTRATION
1. Oversees the development and implementation of all personnel policies and procedures for an effective and efficient human resource management. This includes but shall not be limited to:
i. Oversees the staff performance appraisals and management systems;
ii. Ensures presence of adequate programme and administrative staff. The incumbent is therefore in charge of the organisation�s recruitment process;
iii. Manages the organisation�s payroll and as well as income tax payments;
iv. Oversees the staff learning and development activities and budget;
v. Develops and updates all Human Resource Management policies;
2. Approves and oversees the procurement of fixed assets and consumables;
3. Ensures the availability and adequacy of office space, fixtures and fittings and other ancillary services;
BUSINESS PROCESSES
1. Develops, evaluates and approves new business processes for the Trust�s financial and administrative operations.
2. Ensures compliance to business processes, policies and procedures as outlined in the Trust�s quality management systems.
 Report review 
Meeting 
Performance appraisal 
 Report review 
Performance appraisal
Meeting 
  Budgeting;
 Cashflow management;
 Submission of monthly, quarterly and annual reports;
 Succession planning;
 Internal control system
   A degree in Accounting or Finance  A professional qualification such as CIS/CIMA/ACCA 5 years  Must have excellent process evaluation and analysis skills and understands the various finance and management related legislations;
 Must have excellent technical and practical skills in investments and financial management;
 Must be able to develop, evaluate and interpret financial statements;
 Must have good communication and negotiation skills;
 Must have a thorough understanding of market trends and related dynamics and be able to advice management accordingly;
 Must be able to formulate and implement effective and efficient cost management strategies;
 Must have proven accountancy, budget formulation and budget control skills;
 Must be an innovative and business oriented person with a thorough grounding in business management and dynamics;
 Must have proven team leadership skills;
 Advanced knowledge of the Microsoft Office suit of package;
 Must have knowledge of relevant accounting packages
  Decides on the cash management process of the Trust (revenue collection and expenditure payments)
 Decides on the applicability of regulations and operating standards to the Trust.
 Decides on the applicability of accounting standards to the Trust.
 Decides on the development and implementation of policies, procedures, standards and systems for the operational areas and monitoring performance to ensure effectiveness and efficiency of the Trust.
 Decides on the financial planning process (Budgetary management).
 Decides on the timing and processes of examination by external authorities (Auditors, ZIMRA) within the Trust.
 Decides on the preparation and submission of statutory returns (scheduling payments).
 Decides on human resources processes and standards.
 Decides on general office administration.
 Decides on procurement
  Cash flow management.
 Expenditure management.
 Maintaining relationships with both internal and external clients.
 Meeting deadlines for management (internal) and clients (external) reports.
 Taxation management.
 Human resources management


Job evaluation subgrade: E