Head Corporate Services  Factory Supervisor (Printing); Store Controller; Fleet Administrator; Lease Admin Officer; Archivist; Clerks � Assets To profitably supply and manage all support services including but not limited to transport, printing of stationery, provision of office accommodation at best value to ensure business units conduct their business in a conducive environment 1. Develops and implements standard operational standards to maintain vehicles by advocating best practices in industry.
2. Facilitates and implements corrective actions and capacity building to manage entire fleet to achieve company objectives.
3. Schedules repairs and preventive vehicle maintenance ensuring the necessary numbers are available at all times by scheduling, forecasting and surveying current user trends.
4. Plans production schedules, production activities, machine maintenance plans to  maintain product quality in conformity with quality standards and as per budget.
5. Carries out checks to ensure that the product effectively satisfies the quality level required by the client.
6. Establishes security procedures and protocols for receiving and dispatching goods and stocked items to minimise losses and provide accountability.
7. Develops programs and systems to ensure that stocked items are procured timely and at least cost.
8. Reviews and evaluates suppliers performance to ensure provision of quality products and services to the Group.
9. Ensures optimal level of occupancy in all group premises and retains good and reputable tenants to realise value from properties.
10. Prepares reports by collecting, analyzing and summarizing data and trends to enable executive manangers to make informed decisions.
11. Creates and monitors a system of controls, procedures, and forms for recording of assets.
12. Administers the disposal process of assets in accordance with policy to realise maximum benefit.
13. Negotiates insurance cover for Group at most competitive rates.
14. Establishes and administers policy guidelines concerning access to archived records, including organise archival records and develops classification systems to facilitate access to records.
15. Acts as the custodian of group assets and maintenance of comprehensive asset register.
16. Recruits, selects and supervises administrative staff.
17. Performs any other duties as be delegated by the Head Group Corporate Services.
 Report Review
Performance Reports
 One-on-one meetings
Report Review
Departmental meetings
Performance review
  Submit monthly reconciliations for fuel, stationery items and spares parts 
 Coordinate all systems to do with re-ordering of stocked items 
 Carry out periodic visits to check on state of physical assets 
 Undertake planned maintenance schedules for all vehicles and printing machines 
 Provide input into group budgets by collecting, analysing relevant data
   Degree in Business Administration or Economics  Transport Logistics 
 Inventory Control or Stores Management
 7 years  Must exemplify an understanding of the legal and policy requirements of company asset acquisition and management (vehicles, buildings, amongst others) have and added advantage; 
 Must have proven experience in carrying out negotiations at high business levels, facilitating such meetings and preparing concise reports;
 Must have proven financial analysis, budget formulation and budget control skills;
 Must be an innovative and business oriented person with a thorough grounding in business management and dynamics;
 Must have proven team leadership skills;
 Must be highly organised and able to lead different work team simultaneously;
 Must be able to coach and mentor employees;
 Experience in business improvement or process implementation is required;
 Knowledge of HR and employee relations is a must;
 Conflict handling and negotiation skills are a must;
 Must have demonstrated performance management/ monitoring and coaching skills;
Computer literacy, proficient in Microsoft Word, Excel, Publisher amongst others
  Decides what quantity of stationery to print and at what intervals
 Decides what sort of vehicles the Group should buy as its fleet 
 Decides when to retire or dispose off assets including vehicles 
 Decides what printed works are outsourced or printed in-house
 Decides on what sort of rates to charge to all tenants
 Decides which tenants to retain, evict or sue
 Decides on when to order replenishment stationery orders
 Decides on who services Group fleet
  Allocating limited vehicles and other assets to unlimited demands
 Dealing with difficult tenants in group properties
 Ensuring adherence to group polcy and procedures in respect of vehicle usage
 Handling queries regarding assets, adequacy, availability
 Dealing with branches which order stationery randomly
 Dealing with shortage of stocked items and limited assets in the group


Job evaluation subgrade: D