Director of Operations  The Procurement and Logistics officer is responsible for the procurement and logistics
routine operations, ensuring delivery of efficient and effective support to the country
programmes. This includes supply chain management and the monitoring/follow-up of
field logistics systems to ensure that PSZ�s standard practices are adhered to and donor
compliance maintained. The Procurement and Logistics Officer links with the field for all
procurement and logistical communications and decisions, and will provide Supply Chain
Management, technical support in all procurement and logistics disciplines (including
Fleet Management, Procurement, Medical Logistics, Property, Construction, Supplier
Management). Develops fleet administration standards and vehicle operating policies.
 Manages all PSZ fleet, including field and support office fleet.
 Prepares periodic reports on operating costs.
 Purchases vehicles, when the need arises.
 Controls maintenance, repair, replacement and disposal of vehicles.
 Directs fleet-related risk management training, such as safety and accident
prevention programs.
 Negotiates vehicle insurance matters.
2. Procurement
 Plans, directs and manages the procurement activities of PSZ.
 Co-ordinates the supply of goods and logistics support for programmes, including
requisitioning, receiving, issuing and processing payment for goods in
accordance with PSZ�s policies and guidelines.
 Accurately maintain the supplier database.
 Develops, reviews and approves new and improved administrative, purchasing
and clerical procedures to maintain economy and efficient of operation.
 Maintains liaison with purchasing representatives of other MSI partners in order
to get assistance in buying when this will result in savings.
 Supervises and participates in the preparation of written financial and
administrative reports.
 Interprets contract and lease agreement provisions and reviews them for
accuracy and changes them prior to signing and/or renewal.
 Demonstrates continuous effort to improve operations, decrease turnaround
times, streamline work processes and work cooperatively and jointly to provide
quality service.
3. Logistics and Properties
 Provides logistics guidance and support to country offices as necessary or as
requested.
 Supervises all medical logistics and transportation.
 Advises field teams on logistic procedures to ensure compliance with
 To accurately maintain the logistic filing systems ensuring rigorous adherence to
logistic process.
 Manages and accounts for all PSZ properties
 Supervises the construction and/or refurbishment of all properties.
 Ensures maximum utility function of all PSZ properties.
4. Procurement Committee
 Convenes and sits as a permanent member of the Internal Procurement
Committee (IPC)
 Prepares the agenda and takes a secretariat role of the IPC
 Ensures compliance with the IPC�s Terms of Reference, Departmental Toolkits
and Procurement Manual.
Other
 Any other duties that contribute to PSZ achieving it's organisational goals.
 Any other duties reasonably requested by the Director of Operations.     Degree or HND in Purchasing and Supply Advanced Diploma in Stores Management or Inventory Control 3- 5 Years Technical Expertise
 Business Understanding
 Planning and organizing skills
 Communication � Internal and External
 Initiative and Problem Solving
 Interpersonal Skills
 Directiveness
 Results Focus
 Information Seeking
 Organisational Awareness
 High level of professional ethics.
 Computer skills; word, excel and power point  

Job evaluation subgrade: C