Group Finance Director  Buyer Manages the group procurement function by ensuring the availability of goods and services through cost effective sourcing and timeous delivery  1. Sources goods and services in line with the strategic goals and objectives of the group from reputable registered  suppliers 
2. Develops and reviews purchasing policies and procedures in line with prevailing environment 
3. Establishes appropriate standards to ensure effective provision of best quality goods and services 
4. Negotiates business terms with suppliers/contractors 
5. Adjudicates tenders and prepares Procurement Committee meetings 
6. Gathers information on current marketing trends on  international standards in the procurement process and recommend set applicable and achievable standards for efficient procurement processes
7. Provides technical and commercial advice to the Group
8. Communicates effectively with stakeholders on outcomes of tenders and other requests
9. Reviews and evaluates suppliers performance to ensure quality and service derived to the Group is of value 
10.  Approves purchase orders in Smart stream and invoices for payment 
11. Prepares Group budget  for office furniture  and equipment and monitors compliance to agreed and approved budget limit monthly, quarterly and yearly 
12. Identifies and facilitates staff  training needs 
13. Conducts staff performance appraisals and manage the department leave program
 Reports review 
Meetings 
 Purchase orders processed 
To do list  
Reports 
Number of requisitions processed
Review open purchase order report 
  Plan purchasing required in line with approved budgets and the timing 
 Plan on implementing and monitoring agreed plans on a weekly, monthly quarterly and annually.
 Plan submission of daily, weekly, monthly, quarterly and annually reports
 Plan Capital budget for the Group for vehicles, furniture and office equipment
 Plan on staffing levels ,staff training needs and facilitate training 
 Plan on managing relationship with strategic vendors 
 Plan on controls to achieve effective cost control through zero-based implementation of the budget 
  MBA  Diploma in Purchasing and Supply Management  3 years  Must have the ability to leverage interpersonal skills to establish rapport and develop relationships with all key stakeholders: suppliers, customers & colleagues.
 Negotiation skills: Must have the ability to persuade, influence and explore positions and alternatives to reach outcomes that will gain acceptance of all parties and will also meet your organisation�s strategic procurement objectives.
 Financial acumen: Must have the ability to apply a broad understanding of financial management principals and other quantitative information to ensure decisions are fiscally responsible and based on your procurement budget.
 Analytical skills: Must have the ability to visualise, articulate and solve both complex and uncomplicated problems and concepts and make decisions that make sense based on all available information. 
 Aptitude for technology: Must have the ability to apply and improve extensive or in-depth specialised knowledge, skills, and judgment by assessing and translating information technology into responsive and effective procurement solutions.
 Results focused: Must have the ability and drive for achieving and surpassing targets against an internal or external standards of excellence
 Must have the ability to think carefully about the likely effects on others of your words, actions, appearance, and mode of behavior
  Decides on  when to procure, how to procure and who to approach
 Decides on when to process purchase orders and when to  approve purchase orders 
 Decides on  when to invite and close tenders
 Decides when to pay suppliers  
 Decides on when to invite quotations 
 Decide on when  adjudication  meetings should be held 
 Decides on total cost of ownership and acquisition
 Decides when to review supplier performance to enhance value for the organization 
 Decides on how to achieve value for money procurement 
 Decides to disqualify supplier for failing to perform as per specification or per contract 
  Payment related disputes with service providers/contractors
 Contract violations by service providers 
 Ensuring compliance to procurement policies and procedures
 Staff performance related disputes 
 Budget or timeline exceeded  
 Supplier performance rating 
 Supplier poor performance 
 Cancellation of contract 


Job evaluation subgrade: D