Chief Executive Officer  Accountant  The incumbent manages the company�s financial resources and activities in a manner that ensures profitability, solvency, going concern and growth. The Finance and Administration Manager, together with the Finance and Audit Committee, is authorized to implement all necessary actions to ensure achievement of the objectives of effective accounting principles 1. Manages all aspects of the Finance function including general ledger, fixed assets, accounts
payable, accounts receivable, petty cash, bank reconciliations etc.;
2. Prepares monthly financial statements, management accounts and cash flows;
3. Prepares annual budgets and quarterly forecasts providing an interpretation of financial information;
4. Formulates strategies to be used in the long-term financial plans for the business entity;
5. Researches on the different factors that influence business performance;
6. Reviews and tracks performance by monitoring variance from plan, highlighting potential issues;
7. Prepares quarterly Tax returns; 
8. Prepares year end statutory accounts;
9. Maintains appropriate controls to ensure costs are within budgeted levels;
10. Implements internal controls to protect and safeguard company�s assets;
11. Liaises with external auditors, tax agents, bankers, insurers and statutory bodies. 

AUDIT AND AUDIT PREPARATION
1. Liaises with internal and external auditors in completing audits;
2. Prepares draft financial statements in preparation for the financial audit;
3. Clears queries and facilitates the audit process.

HUMAN RESOURCES
1. Supervises staff in the Finance and Administration department and ensures staff discipline;
2. Manages staff performance,  determines and recommends training needs and interventions;
Ensures the department is adequately staffed with people and skills at the right level.
     ADMINISTRATION 

1. Oversees the general day-to-day office administration;
2. Ensures efficient provision of office services, upkeep of office and equipment and supply of office supplies; 
3. Oversees the purchasing of all office supplies, computers, equipment and any other office requirements.
    COMPANY SECRETARIAL DUTIES
 Maintains the company�s statutory registers or books. These should include:
o A register of present and past directors and Secretaries;
o A register of all shareholders, past and present and their shareholdings;
o A register of any charges on the company�s assets;
o Minutes of general meetings and board meetings;
 Files annual returns and other documents which must be filed including the directors� report, auditors� report and financial statements, including details of the company�s assets and liabilities;
 Arranges meetings of the directors and the shareholders. This responsibility will involve the issue of proper notices of meetings, preparation of agenda, circulation of relevant papers and taking and producing minutes to record the business transacted at the meetings and the decisions taken;
 Informs registrar of companies of any significant changes in the company�s structure or management, for example the appointment or resignation of directors;
 Establishes and maintains the company�s registered office as the address for any formal communications;
 Ensures that all the company�s business stationery carries its name, registered number, country of registration and registered address; 
 Ensures the security of the company�s legal documents
 Meetings (Weekly)
Reports ( Weekly/ Monthly/Yearly)
Board reports  (Quarterly)
Performance Reviews ( Quarterly)
Feedback Meetings (Ad hoc)
 Daily Updates 
Reports (Weekly)
Meetings (Weekly)
Performance Reviews ( Quarterly)
  Scheduling of work to meet predetermined deadlines;
 Cash-flow management;
 Financial planning for projects;
 Budgeting � operations;
 Report preparation and submission;
 Audits (internal and external);
 Manpower planning in department
   Minimum B.Com Accounting, Business Studies or B.Soc.Sc Economic Degree or equivalent;
 A holder of a post graduate degree such as MBA, M.Sc. Economics or equivalent will have an added advantage;
  Professional qualification such as full CIS, CA, ACCA or CIMA is an added advantage 5 years  Must possess experience in implementing financial strategies, company secretarial, tax planning, preparation and reviewing of financial statements and cost management;
 Must have experience liaising with regulatory bodies, government agencies and other compliance-oriented entities;
 Must have experience in creating and defining new operational models and procedures, and explaining complex problems or situations;
 Should have experience in leading and managing groups of self-directed professionals;
 Must have good human resources management skills;
 Must have excellent process evaluation and analysis skills;
 Must have an understanding of  the various finance and management related legislations (IFRS, IAS);
 Must be able to develop, evaluate and interpret financial statements;
 Must have proven experience in carrying out negotiations at high business levels, facilitating such meetings and preparing concise reports;
 Must have a thorough understanding of market trends and related dynamics and be able to advises management accordingly;
 Must have working knowledge of best practice in auditing, internally and externally; 
 Must have knowledge of tender evaluation and analysis and have basic understanding of the Procurement Act and related legislations;
 Must have proven accountancy, budget formulation and budget control skills;
 Must have excellent tax planning skills;
 Must be an innovative and business oriented person with a thorough grounding in business management and dynamics;
 Must have proven team leadership skills;
 Advanced knowledge of the Microsoft Office suite of packages
  Presentation and treatment of financials (in compliance with accounting standards);
 Application of financial approval framework;
 Allocation of financial resources and manages cash-flow management;
 Treatment and resolution of all finance issues and queries;
 Schedules report generation and ensures deadlines are observed;
 Manages staff in department.
 Selects key investment opportunities;
 Negotiates for strategic financing;
 Ensures the organisation is tax compliant;
 Prioritizes and processes all payments;
 Responsible for the budget formulation and performance
  The demands on the job are very dynamic. This may require someone who is more spontaneous than rigid � this is, who is able to effectively deal with random changes whilst maintaining the overall programme plan;
 Compliance with stipulated tax requirements and dealing with regulatory authorities;
 Coordinating people that may not understand the purpose of particular activities;
 This job coordinates data supply from other departments/ functions. This often results in a delay of supply of information that is critical for meeting the KPI�s of this job;
 Cash-flow management;
 Cost control and achieving performance targets � profitability.
 Allocation of scarce resources;
 Securing loan facilities;
 Coordinating board meetings for busy board members;
 Meeting deadlines for reports and board meetings.


Job evaluation subgrade: E