Finance and Administration Manager Intern Receptionist, Gardner/Cleaner Provides administrative support for all ZADT�s operational activities. S/he designs and implements Administration Policies for the Trust 1. Procurement:
 Sources quotations for services and supplies required by the organization and procures the same after approval from the Finance and Administration Manager; 
 Ensures that all functions have adequate stationery.
2. Asset management:
 Ensures that office utilities, fixtures and fittings  are adequate and are properly functioning;
 Maintains the organisation�s asset register;
 Allocates office space and assets and is responsible for the asset release file;
 Manages the Trust�s property.
3. Transport and logistics:
 Manages the organisations� vehicles and ensures their general upkeep and adequacy;
 Coordinates all transport and logistics needs for the Trust. 
4. Assists in preparation and collection of data for such monthly, quarterly and annual reports as may be required from time to time;
5. Attends to customer queries, enquiries and complaints to ensure quality customer service is delivered to clients;
6. Manages the Trust�s filing system to ensure accurate maintenance of files in accordance with policy and compliance standards;
7. Human Resources administration:
 Assists in the preparation and maintenance of all HR records in line with statutory and operational requirements;
 Submits PAYE, NSSA and other returns;
 Assists in other human resources duties.
8. Makes all logistical arrangements for workshops, seminars and conferences amongst other events. Amongst other things, this shall include making the necessary transport and venue bookings, ensuring that refreshments, documents are provided and attends seminars and meetings as may be directed;
9. Assist in preparation of board packs ensuring that they are delivered in time;
10. Handles ZADT�s petty cash float and disburses funds for purchases within limit;
11. Performs any other duties assigned by superiors.
 Log books review 
Meeting 
Performance appraisal 
 Spot checks 
Performance appraisal
  Develops and implements individual work plan.
 Procurement plans/budgets. 
 Filing documents.
 Planning and coordinating events
   A University Degree in Administration or Business Studies Diploma with the Institute of People Management (IPMZ) Personnel Management 3 years  Must have human resources and administration experience.
 Must have good interpersonal skills;
 Must be computer literate and very proficient with the Microsoft Office Suite of Packages;
 Must have excellent numeric skills and pay high attention to detail;
 Must be very resourceful and quick to learn;
 Must be able to work under pressure and with minimal supervision;
 Must be a high energy individual who is well organized and must be able to manage time well;
 Must be prepared to work extended hours and overtime;
 Must have proven event management experience and skills;
 Must have a clean career record, be honest and a person of integrity
  Application of regulations and operating standards to the Trust.
 Implementation of policies, procedures, standards and systems for the operational areas.
 Decides on how best to implement human resources processes.
 Decided on how best to implement general office administration procedures.
 Decides on procurement issues (within approved limits and specifications). 
  Petty Cash expenditure management.
 Maintaining close relationships with both internal and external clients.
 Meeting deadlines for management (internal) and clients (external) reports.
 Human resources administration


Job evaluation subgrade: D