Programmes Coordinator Memberships Assistant,Chapter Coordinators
 To recruit, service and retain membership for the organisation.  1. RECRUITMENT OF MEMBERSHIP
 Prepares call for membership
 Shares the Call membership via different platforms ie social media, kubatana,  weekly newsletter and via other networks like NANGO
 Receives and consolidates applications
 Submits applications to the National Coordinator for onward submission the Membership Committee
 Participates in the recruiting process with the Committee
 Writes letters of Approval of membership to successful members
 Update the membership upon payments with the use of the  database
 Checks the clusters membership sign � off
 Sells the organisation to attract members 

2. SERVICING OF  EXISTING MEMBERS
 Attends to membership needs and queries on a regular basis
 Offers technical supports to members
 Facilitates in the issuing of key documents needed by members eg reference letters
 Offers information needed by members
 Consolidates chapter and clusters reports
 Prepares reports on membership for the national Coordinator and Membership Committee
 Liases with the functional heads and Administration Assistant in relation to member service assistance and communication
 Updates members on current key information with regards to the organisation�s development
 Facilitate for referral issues to ensure proper assistance of members
 Facilitate for referral issues to ensure donor assistance for donors 
 Coordinate communication and engagement with and between membership groups
 Ensures that clusters, chapters and members meetings are held either monthly or quarterly and consolidates reports from these meetings
 Communicates with chapter chairpersons on development within the chapter
 Facilitates for capacity assessment of members
 Conducts support visits for members

3. DATABASE MANAGEMENT

 Keeps and maintains quality and integrity of WCoZ membership records
 Keeps WCoZ member CVs for future reference
 Ensures that the members email list is up to date

4. RETENTION OF MEMBERSHIP
 Ensures that membership is up to date through sending of reminders
 Ensures that members receive adequate services from the secretariat

5. FUNDRAISING AND RESOURCE MOBILIZATION

 Participates in the writing of proposals for the organisation
 Organises, participates and ensures participation of members in donor round tables
 Sells the organisation to attract members 
6. MEMBERSHIP GOVERNANCE
 Facilitates for the creation of Terms of Reference for members, chapters and clusters, young women�s forum, directors forum
 Participates in the creation of Code of conduct of members
 Reviews the membership strategy
7. PROJECT MANAGEMENT
 Assists in the implementation of organisational projects 
 Attends and participates in project meetings and trainings
 Writes quarterly and final management reports
 Consolidates activity reports from partners
 Ensures that the activities are carried by implementation partners
 Offers technical support to implementation partners
 Develops project reporting templates
 Follows up on project reports
 Ensures that WCoZ projects are implemented
 Ensure reporting WCoZ activities
 Ensures that funds are disbursed to partners and payments are made to service providers
8. ORGANISATIONAL SUPPORT
 Consolidate reports from implementing partners
 Drafting of quarterly and final reports
 Participates in management reports
 Facilitates of the AGMs
 Supervises intern
 Carries out any other duties assigned by superiors or management
     3 A - Levels,? Degree in Social Development A qualification in Public Relations and Communications or related an added advantage 3 years Must have excellent communication and interpersonal skills and must be proficient in both oral and written English and a vernacular language.
Must be proficient in the use of the MS Office suit of packages. 
Must have demonstrated knowledge and practice of advocacy and project management techniques and strategies.
 Must be able to manage a heavy workload, frequent travel, and irregular work hours.
 Must have demonstrable negotiation skills and ability to network the organisation to various civil society partners, community leaders and political leaders.
Must be able to network and relate effectively with people of all levels.
Ability to read, analyze and interpret legal and policy documentation an added advantage.

 Decides on members to recruit before the committee sits
Decides on  when to submit of database upgrades recommendations 
Decides on member meetings to attend or which member to attend in the absence of a National Coordinator
Decides on when to send reminders to members depending their response and communication methods to be used when engaging members
Decides on the selection of members to work with on proposal writing depending on the proposal

 

Job evaluation subgrade: C