Finance Officer  The incumbent is responsible for all aspects of general office management, administrative human resource operations that the applicable policies are consistently and accurately applied to the daily operations;Liaise with all staff, but especially the Finance Officer and the Programme Coordinator, to prepare administrative budgets and to ensure compliance with internal and financial policies and client requirements;Collaborate closely with the Communications and Advocacy Officer and Research Officers to manage and arrange all aspects of logistical and administrative support for public outreach and C&A events ,Serve as the manager and repository for official files, except for those relating to programme activities or financial matters,Strategic Vision � embraces and advances the organizational mission and values, Assesses internal needs, seeking to identify and implement organisational improvements that are consistent with the goals; Supports the C&A Officer in planning outreach and other public events such as workshops, seminars or press conferences by organizing and coordinating all the logistical requirements; and Effectively communicates internally about organisational deadlines and administrative requirements, including timesheets, monthly reports and performance evaluations for employee. Managing for Results (MFR) � is accountable for ensuring that organisational assets, etc. are properly maintained and secure.Maintains continuity among organisational units, work teams and staff by coordinating work flow, documenting and communicating actions, irregularities and needs;Plans, manages, and is accountable for resources allocated for the administrative expenses, serving as principle liaison between the Director and Finance OfficerDirects and organizes the procurement, subject to the Finance Officer certification of funds availability;Ensures accountability for use of assigned resources including day-to-day management of the organisational budget with tasks that are likely to include obtaining bids, sourcing quotations for services and ensures value for money for all organisational activities;Manages and maintain records of expendable supplies and non-expendable property and periodically inventories assets, petty cash, or other real and expendable property;Ensures that equipment, etc . is signed for and returned;Ensures administrative record keeping for the entire organisation, including proposals, policies, personnel files, the electronic filing and correspondence systems making sure that all documents and correspondence are retrievable by designated staff (and serves as Systems Administrator); Ensures smooth operation of the website; including uploading, webstats and Google analytics. This includes working closely with the Communications and Advocacy officer in consultation with the web developer; Prepares and maintains all personnel matters including recruitment, resignation and discipline of staff; contracts, staff leave;Maintains a calendar of organisation-wide events, deadlines, and other significant events.
Representation & Building Coalitions:  Forges multiple productive business relationships with external parties to ensure the organisation operates efficiently and without interruption: Represents the organization with vendors, service providers, tax, labour and other local authorities; Ensures routine payment of bills for taxes, rates, utilities, fuel and communications, resolving any problems that arise; and Represent the organisation in arranging external meetings or events;Teamwork � Conducts self, according to the highest ethical standards and recognizes organisational values, including: open communication:supports diversity of staff backgrounds, expression of a range of views and removes barriers to staff participation;Appropriately recognizes contributions of others;Ensures workplace is free from harassment and discrimination; and Identifies performance problems or when team members fail to contribute their assigned share of responsibilities by discussing with supervisor
     A certificate, diploma or other profession recognized secretarial or administrative accreditation is required; however candidates with a degree in Public Administration ore related field would be given preferential consideration;   5 years  Fluency in English is required; additional language proficiency in Sindebele or Shona is highly desirable and candidates meeting all other requirements will be given preference; andable to plan and conduct daily work, seeking guidance as needed from supervisor, but with a minimum of oversight once assignment of work is made; able to use highly-developed interpersonal skills to foster teamwork and collaboration within the organisation and able to exercise a high degree of tact, diplomacy and discretion in assisting the Director and Programme Coordinator;must have demonstrated creative problem solving in previous and/or current position(s)recognized as trustworthy and credible; and is self-aware and known to acquire new learning. 
able to develop, plan, organise and effectively align all available resources (including financial, human and material assets) and efficiently accomplish assigned work; shown to take personal accountability for effective and transparent use of resources;admits mistakes, learns from failure, volunteers to help others; and Communicates effectively internally and with external contacts, demonstrating active listening skills.possesses keyboarding skills and able to produce accurate and quick products; and possesses proficient computer skills in use of internet, the full Microsoft Windows, but especially Word, Excel, PowerPoint and Outlook; and writes and speaks clearly.able to participate as a member of a high-performing team that encourages opposing views and weigh alternative approaches; possesses exemplary interpersonal skills as demonstrated by the ability to work harmoniously with others, empathise and promote respect for diverse groups and views; Exhibits a history of exemplary personal integrity
  

Job evaluation subgrade: C