Finance and Administration Manager  Enhance communication and interpersonal skills through interacting with various stakeholders, such as financial institutions, value chain players and smallholder farmers; gain experience in coordination of organisational activities calendar, management of stocks, mail and banking; impart skills on data capturing and processing of payments; assist in planning, organising and coordinating of day to day activities; create confidence and aptitude in interpersonal communication skills; impart knowledge and skills of documents handling, filing and retrieval 1. Communicates with all stakeholders and solves problems
 Mans the switchboard;
 Receives and attends to all visitors.
2. Assesses stakeholder needs requirements and problems in order to provide relevant and effective solutions through:
 Attends to customers queries;
 Participates in negotiations and problem-solving activities.
3. Manages mail:
 Delivers mail and makes sure it reaches its intended recipients;
 Ensures that the mail recipients have acknowledged receipt of mails by signing in the mail delivery register;
 Records all incoming mail and stamps it �received� with the official company stamp;
 Distributes mail to internal recipients;
4. Manages the ZADT calendar:
 Plans and prepares for all events;
 Books events in advance;
 Manages the calendar events of the CEO and Senior Management.
5. Manages stock:
 Receives stock request vouchers from user departments;
 Issues out stocks;
 Updates the stocks registers;
 Establishes stocks reorder levels.
6. Assists in capturing data/information:
 Collates data for processing;
 Initiates the payment process by raising purchase requisitions and purchase orders.
7. Prepares own work plans.
8. Participates in preparing and organising stakeholder workshops and meetings� activities:
 Manages the CEO�s Diary;
 Prepares materials for workshops and meetings;
 Registers workshop participants;
 Distributes promotional materials.
9. Participates in knowledge sharing meetings:
 Attends internal and external meetings and workshops;
 Takes minutes;
 Prepares and circulates minutes.
10. Ensures office cleanliness and oversees day to day office activities.
 Ensures offices are clean at all times;
 Prepares teas for meetings.
11. Assists in facilitation of presentation meetings and workshops:
 Prepares presentations;
 Participates in exhibitions;
 Coordinates workshop programme agenda & time.
12. Assists in maintaining regular contact with stakeholders and delivers effective and relevant service:
 Maintains stakeholder database;
 Maintains clear business communication channels with stakeholders such as letters, emails, telephones etc.
13. Creates and maintains information electronically (soft copies) and as hard copies:
 Maintains a filing system that includes index filing and file retrieval system for ZADT documents;
 Maintains backup of all documents and information.
14. Performs any other duties assigned by superiors. 
 Finance and Administration Manager
Finance and Administration Manager
Finance and Administration Manager
   Develops and implements individual work plan
 Filing documents
 Managing Senior Management�s diaries
 Planning and coordinating events
   Five 'O'  Level passes including English  Secretarial Diploma   Must be computer literate, have high typing speeds and work excellently with all the Microsoft Office suit of packages;
 Must be observant and pay excellent attention to detail;
 Must have excellent communication skills, both oral and verbal;
 Must have good interpersonal skills;
 Must have good planning skills;
 Must be well groomed and presented;
 Must be able to operate the switch board. Applicants with basic knowledge on how to trouble-shoot problems at the switch board have a greater advantage.
 Must be flexible, have good time management skills and must be able to multi-task
  Develops and implements individual work plan
 How best to execute tasks that are assigned e.g. assisting in the facilitation of workshops
 Decides which issues are to be escalated to supervisor
 Decides how best to route calls
  Referring clients to the relevant departments or individuals
 Maintaining stock of consumables and ensuring efficient use (e.g. office stationery


Job evaluation subgrade: C