BenjaminSombi/jobevaluation huggingface dataset:
Memberships Officer Chapter Coordinators To assist the Membership Officer in the recruitment and servicing of membership for the organisation 1. RECRUITMENT OF MEMBERSHIP
 Assists in receiving and consolidating applications
 Assists in writing letters of approval of membership to successful members
 Updates the membership status upon payments with the use of the database
 Assists in checking the clusters membership sign � offs
 
2. SERVICING OF  EXISTING MEMBERS
 Assists in the preparation of reference letters for members
 Offers information needed by members
 Consolidates chapter and clusters reports
 Refers issues promptly to ensure proper assistance of members
 Coordinates communication and engagement with and between membership groups
 Assists in ensuring that clusters, chapters and members meetings are held either  monthly or quarterly and consolidates reports from these meetings
 Assists in communicating with chapter chairpersons on development within the chapter
 Carries out support visits for members

3. DATABASE MANAGEMENT

 Maintains quality and integrity of WCoZ membership records
 Assists in the keeping WCoZ member CVs for future reference
 Ensures that the members email list is up to date 

4. RETENTION OF MEMBERSHIP
 Ensures that membership is up to date through sending of reminders
 Assists in ensuring that members receive adequate services from the secretariat

5. FUNDRAISING AND RESOURCE MOBILIZATION

 Participates in the writing of proposals for the organisation
 Organizes, participates and ensures participation of members in donor round tables 
6. ORGANISATIONAL SUPPORT
 Assists in the implementation of organisational projects 
 Follows up on reports from implementing partners
 Participates in management meetings
 Attends and participates in project meetings and trainings
 Mobilises for the AGMs
 Carries out any other duties assigned by superiors or management
     3 Alevels,Degree in Social Development A qualification in Public Relations and Communications or related an added advantage 1 year Must have excellent communication and interpersonal skills and must be proficient in both oral and written English and a vernacular language.
Must be proficient in the use of the MS Office suit of packages. 
Must have demonstrated knowledge and practice of advocacy and project management techniques and strategies.
Must be able to manage a heavy workload, frequent travel, and irregular work hours.
Must be able to network and relate effectively with people of all levels.
Ability to read, analyze and interpret legal and policy documentation an added advantage
 Decides on how to prioritize tasks assigned 

Job evaluation subgrade: C
Information Assistant  To assist the Information Officer in the publicity and awareness raising of the WCoZ brand 1. INFORMATION MANAGEMENT

 Assists in the maintenance of the organisation�s information platforms
 Assists in the dissemination of WCoZ information to relevant stakeholders
 Conducts media engagements for publications and coverage
 Assists in the writing of reports for the communications and information management department
 Attends approved meetings, workshops and trainings on behalf of the department
 Assists in the creation  and manning of  the organisation�s information centre
 Assists in the maintenance a library of photo�s, videos and all forms of media for the organisations

2. ORGANISATIONAL AWARENESS
 Assists in the Marketing of the organisation
 Assists with WCoZ events and campaigns coverage
 Publicizes the organisation�s work at Exhibitions
 Assists in researches and gathers information for dissemination to WCoZ and its stakeholders
 Sources for literature in other development organisations

3. PUBLICATIONS
 Assists in the development of publications  i.e. newsletters, annual reports, bulletins, brochures and other publication materials
 Participates in the crafting of annual reports
 Assists in the creation of organisational info graphics

 
4. ORGANISATIONAL SUPPORT
 Carries out any other duties assigned by superiors and management
     3 A- Levels,Degree in Communications or related field  1 year Must have good interpersonal skills;
Must have effective computer presentation and communication skills;
Must be fluent in spoken and written English.
Knowledge of at least one other vernacular language is desirable;
Must have proven experience in organising press conferences;
A flair for unique approaches to public relation/ marketing is desirable;
Must be creative and able to develop effective public campaign concepts and tools;
Should possess good organisational and planning skills;
Must be able to work under pressure;
Must be able to work with minimal supervision and still be able to meet deadlines and established timelines and commitments;
Must be proficient in the use of MS Office Suite of Packages and any graphic designing software: Corel Draw or Adobe Photoshop, Publisher.
 Decides on how  to prioritize allocated tasks 

Job evaluation subgrade: C
Operations Coordinator  Imports Clerk, Operator, Data Capture Clerk Facilitates the processing of documentation & communication to ensure efficient & effective service delivery to the customer 1. Checks bill of entry correctness before registration.
2. Tracks and pushes for bills of entry assessment.
3. Prepares quotations and checks for compliance issues before sending the quotations to clients.
4. Distributes files for registration.
5. Monitors Asycuda System performance.
6. Supervises subordinates and assesses inadequacies of subordinates and development needs. 
7. Monitors clearances done in our ZIMRA prepayment account and the account status.
8. Monitors compliance to company policies and procedures. 
9. Monitors compliance to local authorities and international regulatory bodies� requirements.
10. Analyses data and prepares monthly reports.
11. Resolves current and post clearance queries.
12. Receives pre-alerts and opens files.
13. Issues loading authorities.
14. Registers bills of entry.
15. Adheres to disbursement policy.
 Reports Review
Work in progress
P/E Register
Performance Management System
Meetings 
Error reports
 Off target reports
P/E register inspection
Meetings
Report Review
Turnaround Time
Work in progress
Performance Management System
Error reports
  Prepare worksheets for entry processing.
 Undertake document vetting.
 Submit duty authorisation requests.
 Prepare daily off target report.
 Submit weekly and monthly reports.
 Submit weekly & monthly reports

   2 A Levels
 Diploma in Customs Legislations/Transport and Logistics or equivalent
 c. Degree in Logistic/Supply Chain or equivalent
d. Degree/Diploma in Business Management or equivalent
 3 years  Interpersonal skills 
 Communication skills
 Time management skills 
 Analytical skills 
 Computer skills
 Excellent conflict resolution skills 
 Knowledge of ZIMRA Asycuda System as well as various air, road and ocean transport logistics processes.
 Ability to work with minimal supervision
  Decides on prioritisation of bill of entry processing.
 Decides when sending quotations to client.
 Decides on who should conduct inspections at Container Depot.
 Decides when to liaise with ZIMRA.
 Decides to distribute entries to operators to frame and submit into ZIMRA.
 Decides when to make follow ups with ZIMRA on outstanding bills of entry.
 Decides when to open files.
 Decides when to check bill of entry.
 Decides when to conduct compliance checks.
 Decides when to authorise loading.
 Decides when to follow up on duty authorizations.
 Decides when to send off target reports.
 Decides when to authorise bills of entry registration
  Resolving interested parties� queries and complaints.
 Monitors compliance to Speedlink Disbursement policy.
 Managing ZIMRA queries (both current & post clearance).
 Manages turnaround time


Job evaluation subgrade: C
Marketing Officer  Manages the switchboard, reception and stationery. Handles office correspondence. Assists in implementing the company customer relationship management processes  Receives calls and transfers them to relevant person
 Receives, issues and orders stationery as well as observing reordering levels
 Receives visitors and directs them to relevant departments
 Handles office correspondence i.e. incoming and outgoing mail
 Undertakes customer satisfaction surveys
 Prepares the board room for meetings
 Compiles Tenders and Supplier registration documents
 Takes minutes in various meetings e.g. Sales Briefing meetings
 Makes calls for internal staff
 Participates in industry activities and functions
 Monitors the client interface platform
 Coordinates and channels the customer feedback to the appropriate recipients Performance management system
Sales briefing
Follow-ups
Error reports
  Managing irate external customers
 Managing internal customers  Completion of the complaints and compliments register
 Customer care calls schedule for each month
 Tenders and Supplier Registration Schedule
 Boardroom schedule
   Ordinary Level Education
 Diploma in Secretarial Studies / Diploma in Office Administration
  Diploma in Sales and Marketing 2 years  Interpersonal skills
 Good communication skills
 Dependability
 Confidentiality
 Adaptability
 Flexibility
 Time management 
 Team player  Decides who to transfer the call to
 Decides how to handle visitors
 Decides on where to direct mail based on the urgency of the mail
 Decides who uses the boardroom depending on nature of meeting
 

Job evaluation subgrade: C
Director Caretaker/Gardener Follows-up on outstanding debts and payments and ensures collection.   Invoices tenants in country and out of the country makes sure all reconciliations are done on time.
 Prepares payments for levies and other administrative request  
 Liaises with the bank for payments and acquittals
 Prepares cost analysis and invoices for requested quotes
 Follows-up on shipments and updating clients
 Procures items for teas, stationery, office improvements and building renovations
 Organises office functions
 Creates purchase orders and emails statements to the clients
 Attends to phone calls
 Follow up on tenancy rentals and buying services outstanding invoices
 Maintaining and Filing of purchase requisitions for the Directors Office as per Audit Requirements
 Timeous invoicing of buying services jobs in the Navision Jobs Module
 Debtors Reconciliations of all tenants and buying services accounts 
 Tracking of buying services invoicing 
 Cost analysis review
Verbal follow ups on consignment updates and TT acquittals
Verbal follow ups on administrative issues
Meeting 
Projects meeting
Performance Management System
Error Reports
 Meetings
Reports
Performance Management System
Error Reports
  Submitting weekly consignment report to client 
 Raising monthly rental invoices
 Daily follow up with supplier
 Sourcing quotations daily for various requested items  2 A Levels
 Degree in Accounting /Business Administration 
  Diploma in Real Estate Management
 Diploma or Degree in Purchasing/ Business Administration and Management
 ACCA
 3 years  Must have IT skills
 Must be well organised
 Must be able to prioritise tasks
 Must be able to manage time effectively
  Decides on when to make follow ups on shipments
 Decides on the products and service quality
 Decides on the dates of delivery
 Decides price negotiation
 Decides on which supplier to use
 Decides on the agreement specifications
 Decides where to get quotes from
  Balancing timeous submission of invoices to client and administrative work.
 Prioritising
 Personal management
 Inspect of premises on hygiene and cleanliness
 Analysis of requisitions before order processing
 Source quotations and best procurement practices
 Visit suppliers to see products and agree on KPI�s
 Follow up on purchases and quotes 
 Project management on running projects to ensure progress and quality is met


Job evaluation subgrade: C
Centre Team Leader   Receive and welcome all visitors to the centre with courtesy, speaking politely and professionally.Effective coordination of centre activities.Reduction in centre operational costs particularly overheads.Satisfied clients who feel warmly received and managed.Effective management of petty cash, invoices and orders. A supported centre coordinator, who is able to delegate administrative duties.All enquiries / inquiries are promptly dealt with to a conclusive end. Keeping reception area tidy and organized at all times. Assist the centre team leader / provider by registering the clients and collection of fees. Participate in the daily routines, working with team members to ensure the smooth running of the centre.Collate the daily client / service data and record on register appropriately. Data capturing Ensure that all income collected is stored in a safe place.Manage the petty cash according to organization procedures.Ensure that all received bills are presented to head office promptly for payments.Maintain an inventory of organizational assets, reporting any discrepancies and taking corrective action, in consultation with the centre team leader.In conjunction with the centre team leader, work towards an effective cost reduction programme,driving for sustainability. Where appropriate undertake clerical duties such as typing, filing, faxing and photocopying.Provide �vocal local� during procedures     5 �O� levels, including English Language and Maths or Accounts,Advanced level is an added advantage.
 Secretarial Diploma 2-3 years Ability to prioritise.
Ability to work as part of a team,Sensitivity to clients and high regard for confidentiality,Positive attitude towards personal choice and non judgemental  

Job evaluation subgrade: C
Monitoring & Evaluation Manager   Capturing on a weekly basis manual timesheets into an electronic format and uploading all captured timesheets onto the Control of Money website.Data entry of all dailies and monthlies from centres and outreach;Capturing all Geographical Information System (GIS) and Geographical Programming System(GPS) related information;Insert measure here,Assist in capturing data analysis reports;Capturing all logbooks and fuel usage analyses Supporting Monitoring and Evaluation, Procurement and Logistics with clerical duties, Ensure all teams are adequately supplied with data tools, Facilitating a follow up on the submission of dailies and monthlies by teams,Drafting of routine correspondences, presentations, memoranda and reports as required by
relevant departments.Maintenance of files: hardcopy and electronic filing of all supporting program and other official
documents.Faxing, photocopying, Act as resource person for managing and facilitating the proper running of the GIS and GPS
system at the Support Office,Participate in the daily routines, working with team members to ensure the smooth running of the centre,As required, act as a resource person in workshops and other activities of the program,Typing of reports, minutes of meetings, and other correspondences,Organising of meetings and Support office team briefings     ,2 Advanced Level passes, Mathematics and English at Ordinary Level Secretarial Diploma 2-3 years Excellent interpersonal and communication skills � written and verbal,Mature and well groomed,Ability to work as a member of the team and operate flexibly,Keyboard and computer literacy essentialCommunication � Internal and External,Self Confidence,Organisational Awareness,Business Understanding, Information Seeking,Technical Expertise,Directiveness, Supportive of PSZ�s mission and goal  

Job evaluation subgrade: C
Procurement & Logistics Officer  Responsible for organizing adequate, efficient and safe transport for all PSZ personnel and goods Provides logistics guidance and support to country offices under the guidance of the
Procurement & Logistics Officer.
 Supervises all medical logistics and transportation.Ensures maximum utility function of all PSZ properties.
2. Fleet management
 Ensure drivers and vehicles are ready to fulfill the day�s movement requests.
 Prepares a monthly report of fuel consumption per vehicle, including outreach
vehicles (vehicle follow up sheet) and submit to Administration Coordinator with
analyses.
 Ensure that any problem, apparent discrepancy, damage, or accident is
immediately recorded in the vehicle logbook and reported to the Procurement &
Logistics Officer
 Inspect and check the vehicle inventory, documentation, together with the
responsible driver, on a monthly basis.
 Ensure that services A,B, and C are done in time.
 Ensure all information about service and repairs is clearly and fully recorded in the
vehicle logbook.
 Ensure sufficient availability of fuel for the vehicles at all times in liaison with the
Procurement & Logistics Officer.
 Ensure vehicles and vehicle documents are registered and follows up on any
outstanding issues like insurance, licences, radio licences with supervisor.
 Any other duties delegated by the supervisor, in line with PSZ objectives
3. Other responsibilities
The Fleet
 Advises field teams on logistic procedures to ensure compliance with
 To accurately maintain the logistic filing systems ensuring rigorous adherence to
logistic process.
 Manages and accounts for all PSZ properties
 Supervises the construction and/or refurbishment of all properties, Will act as the assistant to the Procurement & Logistics Officer
 Will provide all the support needed in procurement, logistics and fleet management     Diploma in fleet management Good communication and supervisory skills.
 Ability to organize and prioritise workload independently, using initiative when
appropriate.
 Effective team player.
 Good interpersonal relations
 Positive, flexible and responsible attitude
 Mechanical, engineering, car maintenance/service experience.
 Defensive Driving certificate. 5 years Results oriented approach
 Ability to organize and prioritise workload independently, using initiative when
appropriateResponsible
 Cheerful
 Reliable
 Understanding
 Self confident
 Flexible and cooperative at all times
 Calm under pressure
 Good communicator
 Enthusiastic
 Task-oriented
 Very comfortable with team work
 Ability to work as part of a team
 Attention to accuracy and detail  

Job evaluation subgrade: C
Initiative
 Persistence
 Energy  ,Develop and control a central store of stock items,Monthly reports to Finance, Administration, Clinics on time.
 Store room in order all the time.
 All records up to date and accurate at any given time.
 No records of expired drugs
 Follow up on goods dispatched/received
 Grocery returns submitted to Finance by the 29th of every month.
 All essential office supplies (stationery, forms and groceries) always in
stock.
 Stock safe guarded from unnecessary risk
 Liaise with other departments/centres to inform them of inventory and to
release stock in line with the agreed control process
 Maintain stock rotation plan to ensure stock movement is on a first-in firstout
basis and establish minimum stocking levels
 Ensure that the store is kept neat and tidy at all times
 Ensure that proper stores protocols are being followed as per relevant
authority requirements.
 Receive all incoming stocks i.e. drugs, stationery and equipment.
 Dispatch as and when necessary goods in stores to support office, clinics
and outreach teams.
 Maintain proper records of Goods received and Dispatch notes.
 Ensure that stock cards are always up to date.
 To safeguard stock from unnecessary risk.
 Ensure that finance department receives the monthly stock movement
report by the 4th of each month.
 Ensure that all clinics and outreach teams have done their grocery returns
and have sent the relevant documents to support office by the 27th of each
month.
 Ensure that required stock items are sent to centres and outreach teams
and verify that everything sent is received.
 To assist with maintenance of adequate supplies of stationery, forms,
supplies and refreshments that enables staff to carry out their duties
effectively.
 Capture statistics and produce reports for the project teams as specified.
 Completion of ad-hoc reports as specified by the Senior Management
Team
 Undertake any other reasonable duties as maybe requested
 Enthusiasm
 Drive
 Results approach
 Integrity     Diploma in Business Studies, Administration, Stores Management,Purchasing and Supply, or any related qualification  3 years Demonstrate strong organization skills
 Excellent communication skills  ,Good IT skills, including Advanced Word, Outlook, Excel, PowerPoint.
 Excellent organisation skills
 Good English, written and spoken
 Good financial skills
 Customer focused, confident and innovative
APTITUDE
 Ability to manage a heavy and fluctuated workload.
 Ability to manage conflicting demands of a large team.
 Ability to organise own workload.
 Results oriented.
 Ability to handle a steep learning curve.
PERSONALITY
 Enthusiastic, positive, determined.
 Able to work on one�s initiative.
 Calm under pressure.
 Flexible
 Assertive and diplomatic
 Sound judgement.
 Proactive
SOCIAL SKILLS
 Able to work as part of a team
 Highly developed communication skills
 Able to work in a culturally diverse environment.
 Able to work under pressure  

Job evaluation subgrade: C
Stores Controller Storeman Supervises and allocates the day to day Stores duties  Supervise store men;
 Manage inventory of all stores materials and non-stock;
 Stock  takes, receipts and issues analysis reports;
 Maintain Supply Catalogue and Inventory general housekeeping
 Reports (Daily Reports (Daily)
Maintenance of files i.e. record keeping (Daily)
Equipment Check (Daily)
  As and when to stock take;
 Allocation of fuel dippings to storeman;
 Inventory counts at satellite stores
   5 O� Levels including Mathematics and English  Certificate/Diploma in Stores Management 4 years  Candidates must have product knowledge;
 Computer literacy is essential;
 Must have fork lift certification
   Unavailability of the system;
 Manpower inadequacy;
 Inadequate storage places


Job evaluation subgrade: C
Lab Superintendent  Lab Assistants Manages and audits the sampling of samples from processing plant  Ensure implementation of quality control systems as per company standards and policy;
 Prepares and validates sampling equipment;
 Validates sampling preparation equipment and glassware;
 Audits sampling procedures;
 Analyses and validates final product;
 Allocates test work and reports on the same;
 Monitors precious metal stock levels in matte;
 Enforces SHEQ procedures in work activities;
 First line maintenance of ICP�s;
 Performs any other housekeeping duties
 Reports (As Submitted)
Planned Job Observation
Meeting (Routine and Ad hoc)
Audits (Daily)
Performance Review (Bi-Annually)
Plant Equipment Inspection (Daily)
 Physical inspection (Daily)
Log book inspection (Daily)
Over inspection of calculations (Daily)
Product output (Daily)
  Daily work schedule and production targets;
 Equipment use;
 Employee training;
 Succession planning;
 Report preparation (weekly, monthly).
   5 Ordinary Levels including Math, Science Subject, English.
 Diploma in Metallurgical Assaying
  2-3 years  Must have prior exposure to laboratory machine such as AAS, XRF, ICP, Sampling preparation equipment;
 Must have knowledge and experience in fire assaying;
 Must be physically fit, able to lift heavy loads, able to be on your feet for long hours;
 Must be able to demonstrate knowledge of, and commitment to, general safe work practices and procedures;
 Must have good planning and problem solving skills;
 Must pay excellent attention to detail;
 Must have good interpersonal skills;
 Good communication skills both oral and written;
 Must have excellent report writing and presentations skills;
 Must be highly self-driven and able to work with minimal supervision;
 Computer literacy, proficient in Microsoft Word, Excel, Publisher amongst others
   Planning related challenges: the incumbent may find it difficult to plan his/her work as well as adhering to the set plan given the nature of job.
 This job requires input of information from departments/ functions that do report to this position. This often results in a delay of supply of information that is critical for meeting the KPI�s of this job.
 The job is also computerized which brings with it system reliability and software change related challenges particularly when LIMS is down.


Job evaluation subgrade: C