Finance And Administration Manager  To oversee and co-ordinate the organisations day-to-day administrative procedures and operations 1. Work Objective: Office administration and management
 Performs secretarial work including, typing and mailing documents
 Ensures the office is always clean and in a presentable state 
 Ensures ERC visitors are well received in a welcoming environment
 Keeps ERC offices secure by ensuring that they are locked and the alarm system is armed everyday

2. Work Objective: Responsible for the coordination and documentation of all ERC meetings and workshops
 Records the minutes for all staff meetings and ensures they are signed off and filed
 Maintains a filing system for all documents;
 Prepares for and coordinates Board, committee  and staff meetings
 Ensures proper booking of venues for ERC activities

3. Work Objective: ERC Vehicle Fleet Management
 Ensures that vehicle licenses are renewed and up-to-date
 Allocates vehicles for field travel and ensures vehicle checks are conducted at handovers
 Tracks vehicle office fuel consumption through log sheets review and filing
 Ensures all vehicles are kept clean through supervision of the ERC Driver
 Maintains custody of ERC office vehicle keys and spare keys

4. Work Objective: Support procurement processes and responsible for petty cash management
 Seeks quotations for procurement as according to policies including preparing the purchase orders
 Controls inventory of office supplies and stationery
 Handles routine transactions such as allotments and disbursements of fuel and airtime;
 Administers petty cash;
 Performs receiving and dispatch functions for the organisation;


5. Work Objective: Human resources management support
 Ensures consistent tracking of leave days and develops leave plans for the organisation
 Ensures proper filling of payroll reports, staff and Board members files
 Provides invoices monthly to Finance for processing staff funeral and medical bills and ensure these accounts are paid up on time always
 Perform any other duty as may be assigned by management
      Diploma in Office Administration or equivalent.
 A Degree will be an added advantage
  2 years  Computer literate-Microsoft office package
 Well organised and able to work under pressure
 Able to meet set deadlines
 Familiar with office procedures and basic accounting principles
 Attention to detail and ability to multi-task
 Leadership skills- ability to lead and co-ordinate other administrative staff


Personal Attributes
 Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organisation
 Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organisation.
 Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
 Creativity/Innovation: Develop new and unique ways to improve operations of the organisation and to create new opportunities.

  

Job evaluation subgrade: C