Procurement Manager   Recommends and secures quality products and services at competitive rates in the most effective way to meet the group�s operational objectives 1. Analyses purchase requisitions to ensure clarity and completeness in description of materials and equipment, quantity and quality requirement and other requirements;
2. Analyses bids/quotations for responsiveness to (RFQ), evaluating factors such as commercial terms and conditions, price, delivery, quality control and other requisite factors;
3. Negotiates or assists in negotiation of best price, delivery, terms of payment and purchase conditions, price escalation, and other factors impacting costs;
4. Places orders and contracts with selected suppliers for both local and foreign goods and/or services;
5. Expedites all outstanding orders and contracts to meet delivery dates and satisfy business unit requirements;
6. Conducts market intelligence on competitive buying;
7. Analyses usage patterns in line with cost of purchase;
8. Checks invoices for correctness of quantity, price and allocates correct cost centres before submitting for payment;
9. Prepares weekly and monthly reports on furniture and equipment capital expenditure;
10. Prepares half yearly reports on supplier evaluation and compiles supplier performance report;
11. Ensures the provision of an efficient telephone service to the Group;
12. Assists in relocating office furniture and staff members;
13. Performs any other duties assigned by superiors.
 Purchase orders review
Reports review
 None  Vetting of new suppliers, submit report and forward recommendations to the Procurement Manager
 Prepare tender documents, ensure that invited suppliers meet requirements and submit recommendations to the Procurement Manager
 Purchase all office equipment, fuel, clinical drugs, stationery, computer consumables, identifies suitable suppliers and place orders
 Hotel and Flight bookings, ensure bookings are made on time and invoices paid when services are rendered
 Following up on outstanding orders, telephone requirements and relocating office furniture and staff members
 Prepare weekly report on all expenditure
 Ensure an efficient telephone services is provided to the Group and telephone faults are promptly attended to
 Complete and submit applications for new and additional telephone lines
   Advanced Level Certificate
 Degree in Purchasing & Supply
  3 years  Must have excellent tender evaluation and analysis skills;
 Must have a thorough understanding of market trends and related dynamics and be able to advice management accordingly;
 Proven experience in International Purchasing will be an added advantage;
 Must have good planning, negotiation and problem solving skills;
 Must pay excellent attention to detail;
 Good communication skills both oral and written;
 Must have excellent report writing and presentations skills;
 Must be highly self-driven and able to work with minimal supervision;
 Computer literacy, proficient in Microsoft Word, Excel, Publisher amongst others
  Decides on alternative substitutes for goods and services
 Decides on when to pay a supplier
 Decides on tender closing dates
 Decides on whether a supplier should be listed on the suppliers database 
  Ensure compliance to company policies and procedures when vetting new supplier
 Ensure compliance to company policies and procedures when procuring goods and services?
 Timely procurement of goods and services
 Dealing with a difficult supplier


Job evaluation subgrade: C