BenjaminSombi/jobevaluation huggingface dataset:
Administration Officer   Facilitates group motor vehicle licensing, insurance issues and property lease administration for the group and its tenants 1. Facilitates all group vehicles insurance and licensing.
2. Processes all insurance claims.
3. Administers fuel for the group vehicles.
4. Prepares monthly vehicle returns for the group vehicles.
5. Reviews generator and vehicle returns from all Group Branches.
6. Handles Group Administration Petty Cash and Petty Cash returns.
7. Compiles monthly fuel consumption returns for group vehicles.
8. Captures fuel data onto the system and does reconciliations.
9. Supervises liquid fuel depot issues.
10. Handles general Group Administration issues pertaining to staff such as property, telephone and electrical repairs.
11. Analyses financial information and performs due diligence for prospective tenants.
12. Performs any other duties assigned by superiors.
 Fuel report
Insurance running schedule
Tenants schedule
   Prepare monthly fuel report
 Prepare Insurance running schedule
 Prepare comprehensive Group motor vehicle fleet schedule
 Prepare an updated tenants list schedule
   Advanced Level Certificate
 Diploma in Transport and Logistics/ Accounting
  Insurance Diploma 1 year  Must have good planning and problem solving skills;
 Must have basic understanding of accounting principles and reporting;
 Must pay excellent attention to detail;
 Must have good interpersonal skills;
 Good communication skills both oral and written.
 Must have excellent report writing and presentations skills;
 Must be highly self-driven and able to work with minimal supervision;
 Computer literacy, proficient in Microsoft Word, Excel, Publisher amongst others
  Decides on when to engage ZINARA and company insurers for licensing issues (timing)
 Decides on suitability of tenants to occupy our premises
 Decides on when to start making arrangements for payments
  Variances of liquid fuel at fuel depot
 Handling troublesome tenants
 Handling of unlicensed motor vehicles or those with lost license discs


Job evaluation subgrade: B
Transactions Controller   Assists customers in the banking halls and ensures the ambience standards of the halls are maintain as per company policy at all times 1. Markets existing and new products to clients in the banking hall.
2. Explains to customers how they may access banking products and services.
3. Directs clients to the correct office for assistance.
4. Manages the queues in the banking hall.
5. Monitors banking hall ambience and ensures corrective.
6. Attending to client queries and ensures they are solved on a effective and efficient manner.
7. Performs any other duties as may be assigned by the supervisor.
 Planned Job Observation
Physical Observation
Meeting 
Performance review
   Tracking availability of handout promotional materials   5 Ordinary Levels including Maths and English
 2 Advanced Levels passes.
 IOBZ Diploma
  Marketing Diploma 7 years  Must have strong numerical ability;
 Must have good planning and problem solving skills;
 Must pay excellent attention to detail;
 Must have good interpersonal skills;
 Good communication skills both oral and written.
 Must have excellent report writing and presentations skills;
 Must be highly self-driven and able to work with minimal supervision;
 Computer literacy, proficient in Microsoft Word, Excel, Publisher amongst others
  Decides how best to organise queues and what assistance to offer clients, even if not requested.  Attending to client queries

Job evaluation subgrade: B
Group Chief Executive Officer  None Offers Chauffeur (Driver) duties to the Group Chief Executive Officer of the organization and performs office and home errands for the Group Chief Executive 1. Carries out day to day errands for the Group Chief Executive Officer and his office.
2. Facilitates fueling, servicing and repairs of his vehicles.
3. Drives the Group Chief Executive and V.I.P clients to various business places.
4. Assists with school run in the afternoon.
5. Conducts any other duties as and when required
 Feedback and Updates   none   5 'O' Levels including English 
 Clean class 4 drivers license   
  Defensive driving licence
 General Motor mechanics 
 English Communication Skills
 2 years  Must be able to work with minimal supervision.
 Must be time conscious and efficient 
 Must be flexible 

  Decides on type of vehicle to use based on the nature of the road.
 Decides when to fuel the vehicles.
 Decides when to send vehicles for service or repair.
 Decides when to make deliveries
 

Job evaluation subgrade: B
MD�s secretary, Administration Manager, Head of Department  Drives staff to business meetings and ensures all mail and documents are delivered timeously to their destination 1. Facilitates the delivery and pick up of mail for departments
2. Drives officers and appointed staff to business meetings, and functions during the working day and after hours as necessary. 
3. Facilitates the picking of fuel coupons for managers and distribution.
4. Prepares and sets up boardroom for Management and Committee Meetings
5. Maintains a record of daily visits both in the mail registry book and in the vehicle log books 
6. Carries out weekly vehicle checks  and arranges for service of cars
7. Organises picking of pool vehicles at VSD for Management and Officers
8. Organises filling up of cars with fuel
9. Facilitates the clearing of tea trays for management each morning and filling up water
10. Organises buying of refreshments for department and distributes to staff.
 Log book
Signature book for deliveries
 None  Plans internal errands like setting up tea trays and sets up boardroom for scheduled internal meetings 
 Plans delivery payments that go through RTGS for units within the required time as there is a cutoff time 
 Plans and coordinates the delivery of mail and ferrying officers to business meetings in an effective manner. e.g the officer may be going to the same area where mail is being delivered.
 Plans and arranges to come to work very early as 7am in order to manage duties 
   5 �O� Levels
 Clean Class 4 drivers License
  Defensive Drivers License  2 years  Must have ability to perform a variety of standard tasks related to front desk service, telephone communications service and administration.
 Must consistently approach work with energy and a positive, constructive attitude.
 Must have the ability to work well under stress and pressure
 Must have good time management skills.
 Must be smart and presentable at all times
  Decides on which unit to attend to first in terms of mail delivery since there are many
 Decides on which assignment to attend to first depending on urgency 
 Decides on when to fill motor vehicles with fuel
 Decides when a motor vehicle is due for service
  Deals with managers and staff who will have not received expected mail delivery
 Deals with documents that may get lost or  misplaced
 Deals with accidents on the road during errands


Job evaluation subgrade: B
Local Supervisor, Branch Supervisor, Back Office Supervisor, TC, PB In charge  Delivers a fast, caring, sensitive and effective public enquiry service to all ZB clients, as their first point of contact within the Bank 1. Responds effectively to clients and gives quality service to uphold the Bank image
2. Channels queries to the correct person if it cannot be resolved at Enquiry counter
3. Balances enquiries at counter
4. Helps illiterate and older clients complete slips
5. Orders new cheque books when authorized
6. Receives Mail at Enquiry Counter
7. Administers tasks as given by superiors
8. Ensures sufficient stationery in banking hall
9. Ensures that there are promotion displays within banking hall
10. Issues out  Bank statements, ATM cards, bank balances and cheque books
11. Administers files and registers
12. Compiles month-end returns for ATMs
 Register
Signature book 
Files and registers
 None  Plans when to order more stationary for the banking hall
 Plans compilation of reports at the end of the month
 Plans to submit daily cash reconciliations
   2 A levels
 IOBZ
  Customer Care 
 High computer literacy
   Must have ability to work under pressure
 Must be very smart and presentable
 Must be able to work within a team based unit. 
 Must be able to maintain a knowledge of regulations & practices
 Must have clear and concise verbal and written communication skills 
 Must be able to obtain and record information accurately 
 Must be able to deal with customers in a pleasant, caring & sympathetic way 
 Must be able to maintain confidentiality 
 Must be able to manage time effectively 
 Must have working knowledge of word processing and computer e-mail functions 
  Decides when to compile month-end returns
 Decides when to order new cheque books
 Decides when to add more stationary in the banking halls
 Decides on the appropriate assistance needed by a client
 Decides when and how to escalate a query or issue to supervisor
  Dealing with difficult clients or clients with insufficient details
 Dealing with documents that may get lost or  misplaced


Job evaluation subgrade: B
Branch Supervisor None Receives customers who have enquires and assists them in an effective and efficient way. Performs back office clerical duties for the Branch 1. Channels queries to the correct person if it cannot be resolved at the enquiries counter.
2. Handles balance enquiries at the counter.
3. Assists illiterate and older clients to complete slips.
4. Orders new cheque books when authorized to do so.
5. Receiving Mail at Enquiry Counter and ensures the mail is delivered to the appropraite receipents.
6. Performs administration tasks as assigned by the supervisor.
7. Manages  stationery and promotional displays in the banking hall.
8. Processes RTGS, internal transfers and all back office entries.
9. Issues Bank statements on encashment of cheque and cash deposits.
10. Administers files and registers/ receives cash and cheque deposits from customers.
11. Markets bank products and services.
12. Processes transactions as per client�s instruction e.g. RTGS, Internal Transfers, Telegraphic Transfers. 
13. Issues new cards to custormers.
14. Processes Ecocash, Telecash and other ewallet transactions.
15. Performs any other duties assigned by superiors.
 Files and Registers
Journal Ticking Journal Ticking
Cash Checks
   Order sufficient cash for the day (quantity).
 To order cash early morning such that the incumbent will be ready to serve customers when the Bank opens (timing).
 Order sufficient float for Ecocash, Telecash and other ewallet transactions.
 To meet the RTGS deadline when processing the same
   Must have at least 5 Ordinary Levels passes with English and Maths
 Must have at least 2 Advanced Level passes
  IOBZ Diploma   Must have strong numerical ability;
 Must have good planning and problem solving skills;
 Must pay excellent attention to detail;
 Must have good interpersonal skills;
 Good communication skills both oral and written.
 Must have excellent report writing and presentations skills;
 Must be highly self-driven and able to work with minimal supervision;
 Computer literacy, proficient in Microsoft Word, Excel, Publisher amongst others
  Decides on the correct advice to give to clients.
 Decides how to schedule work to ensure deadlines are met.
 Decides how much cash float to order for Ecocash, Telecash and other ewallet transactions
  Managing difficult customers

Job evaluation subgrade: B
Manager Salaries and Employee Benefits   Maintains records for the Group in a systematic, orderly and easy to retrieve way and ensures that the right information is accessed by the right person at the right time timeously 1. Sorts and files correspondences and files.
2. Avails filed information on request to the right person at the right time.
3. Opens new files, closes bulky files and opens new volumes.
4. Repairs and labels files.
5. Archives non-current records and facilitates transfer to Central Archives.
6. Requests for non-current records from Central Archives on need basis.
7. Binds Pay Slips and Pay Roll Registers.
8. Orders stationary, completes and maintains stationery register.
9. Buys groceries/refreshments for the department and compiles and maintains groceries register. 
10. Facilitates Records Management training in-house.
11. Performs any other duties that may be assigned by the supervisor.
 Report review
Spot check work in progress
Stock checking - stationery and groceries.
   Prepares bulk stationery list for approval quarterly
 Compiles groceries list for approval monthly
 Updates Training module for Records Management quarterly
   Records Management Diploma or  Degree in Records Management  Higher National Diploma in Records Management   Be able to identify suitable filing systems for the organisation;
 Must know what equipment to use;
 Be able to classify documents in order to open proper files;
 Must be able to do proper disposition of records;
 Must have good planning and problem solving skills;
 Must pay excellent attention to detail;
 Must have good interpersonal skills;
 Good communication skills both oral and written;
 Must have excellent report writing and presentations skills;
 Must be highly self-driven and able to work with minimal supervision;
 Computer literacy, proficient in Microsoft Word, Excel, Publisher amongst others
  Decides on cut off dates for file closure
 Decides when to order stationery looking at stock levels.
 Decides when to do archiving
  Following up on files booked out which should be brought back to Registry on the same day, according to the office procedure.
 Maintaining stock and issuing stationery


Job evaluation subgrade: B
Supervisor Foreign   Files all treasury operations documents and archiving them. Provides refreshments to back and front office staff and delivering letters to clients or counterparties 1. Prepares refreshments for back and front office staff
2. Sorts letters and deal notes according to geological location
3. Delivers �local� deal notes and letters on foot
4. Delivers out of town deal notes and letters by car
5. Receives documents from Bills, RTGS and foreign section for filing
6. Archives documents from Bills, RTGS and foreign section.
7. Places stationery orders for the department
8. Distributes stationery as per request from users.
9. Maintains the asset register
 Stationery register review
Vehicle Log book review
Asset register
   Plans to prepare refreshments for back and front office staff 
 Plans to sort letters and deal notes according to geological location
 Plans to deliver �local� deal notes and letters on foot
 Plans to deliver out of town deal notes and letters by car
 Plans when to order stationery
 Plans when to reconcile assets against the stationery register.
 Plans when to send Treasury documents to Central archives
   5 �O� Levels  IOBZ   Must pay attention to detail  
 Must be task oriented  
 Must have strong team skills 
  Decides when to prepare staff refreshments.
 Decides which letters or deal notes to distribute on foot or car.
 Decides which letters or deal notes to distribute first according to sensitivity of client or urgency of matter.
 Decides when to replenish stationery and what stationery level to maintain.
 Decides when to send documents to Central Archives
 

Job evaluation subgrade: B
Head � Finance and Administration None Mans the reception area and receives and directs visitors and phone calls 1. Receives and directs calls to their respective departments or individuals.
2. Makes calls on behalf of staff as directed.
3. Takes and relays messages for unavailable staff.
4. Receives visitors and directs them to the appropriate departments or offices.
5. Accepts/ receives hand-delivered mail and ensures it is delivered to the appropriate office/ person.
6. Updates the internal telephone directory.
7. Reports faulty handsets and lines making sure that they are repaired.
8. Compiles monthly telephone charges for all personal calls made by staff members 
9. Performs any other duties as assigned by superiors.
 Monthly Telephone Charges Report None  Prepare monthly telephone charges
 Prepare internal telephone directory   Five 'O'  Level passes including English
 Receptionist Course  Secretarial Diploma 2 years  Must be computer literate, have high typing speeds and work excellently with all the Microsoft Office suit of packages;
 Must be observant and pay excellent attention to detail;
 Must have excellent communication skills, both oral and verbal;
 Must have good interpersonal skills;
 Must have good planning skills;
 Must be well groomed and presented;
 Must be able to operate the switch board. Applicants with basic knowledge on how to trouble-shoot problems at the switch board have a greater advantage.
 Must be flexible, have good time management skills and must be able to multi-task
  Decides when to report faulty lines.
 Decides when to update the internal telephone directory.
 Decides and vets visitors on who to let in the executive offices or not  Referring clients to the relevant departments or individuals

Job evaluation subgrade: B
Administration Officer � Sundry Services  Collect and deliver waste / mail to and from internal business units, branches and other Banks 1. Delivers and collects WASTE and mail from branches and other organisations.
2. Sorts incoming mail in recipient order.
3. Ensures proper maintenance of motor bike. 
4. Prepares consignment notes for branches mail, ATM cards and cheque books for delivery
5. Prepares overnight mails bags for dispatch.
6. Serves refreshments to Management 
7. Cleans refreshment utensils.
8. Performs any other duties as may be assigned from time to time.
 Log Book
Mail Delivery books 
Physical check
   Prepare when to collect and deliver mail to its designated destination.
 Organize incoming mail bags opening and sorting time.
 Ensure overnight bags are handed over to CIT by end of day.
 Ensure motor bikes are cleaned regularly
 Refreshment should be served when required.
 Ensure kitchen is always kept smart.
   5 Ordinary Level
 Clean Class 3 & Class 4 Drivers Licence
 Defence driving course 3 years   Decides how to sort incoming mail
 Decides which delivery travel routes to use 
 Decides when to provide refreshments to Management
  Break down of motor bike motor

Job evaluation subgrade: B
Manager: Exchange Control & International Banking   Provides secretarial services, transmits incoming and outgoing SWIFT payments and reports cross border payments on RBZ CEBAS platform. 1. Processes Incoming and Outgoing SWIFT messages.
2. Manages foreign correspondents relationship.
3. Updates Standard Settlement Instructions with Bankers Almanac.
4. Orders stationery for all departments under Corporate Bank.
5. Downloading NOSTRO account statements for reconciliations. 
6. Arranges meetings, travel and accommodation bookings for management.
7. Manages petty cash.
8. Types letters, Circulars, Memos, Minutes and RBZ applications. 
9. Maintains files.
10. Reports red flagged clients of cross border payments on RBZ CEBAS platform.
    Submit foreign incoming payments to the manager
 Submit NOSTRO statements to reconciliation department
 Submit Petty cash and DHL reconciliations
 Submit departmental meeting minutes

   Ordinary Level  Secretarial Studies 3-4 years  Must be computer literate, have high typing speeds and work excellently with all the Microsoft Office suit of packages;
 Must be observant and pay excellent attention to detail;
 Must have excellent communication skills, both oral and verbal;
 Must have good interpersonal skills;
 Must have good planning skills;
 Must be well groomed and presented;
 Must have excellent filling skills;
 Must be flexible, have good time management skills and must be able to multi-task
  Decides where to refer client queries
 Decides when to diarise appointments 
 Decides on work prioritization
 Decides on the filing system
  Ensures Bank NOSTRO signatories comply with correspondence banks KYC
 Ensures petty cash utilization by month-end 
 Ensures compliance by branches on SWIFT messages
 Ensures branches adhere to RBZ directives / polices on foreign payments


Job evaluation subgrade: B
Manager: Exchange Control & International Banking  None Assists clients in preparing transaction documentation 1. Ensures clients' accounts are debited and entries passed.
2. Verifies client�s signatures before passing entries.
3. Collects relevant commission due to the bank.
4. Ensures clients are not red flagged by the RBZ.
5. Liaises with branches for CD1 forms.
6. Ensures documents are filed at the end of the journal checking.
7. Retrieves any information needed at any time.
8. Ensures the electronic register is filled in before passing entries.
9. Carries out statistical report on number of entries done monthly.
10. Ensures updates are done to the supervisor.
11. Credits incoming payments for clients correctly.
12. Ensures letters are done and signed by the manager on time.
13. Ensures correspondent to other banks is sent on time.
14. Assists supervisor with any duties.
15. Prints information for clients sent to other banks and file, label filing boxes correctly.
 Checking letters 
Passing entries
Compliance to policies and procedures
 None  Submit monthly statistics   Ordinary Level IOBZ 2 years  Must have basic IT Skills
 Must have basic understanding of accounting knowledge
 Must have good analytical skills
 Must have speed and accuracy in order to meet deadlines
 Must have good time management 
 Must be able to work under minimum supervision 
 Must be a team player
 Must have good communication skills 
  Decides where to refer client queries
 Decides on work prioritization
 Decides on the filing system
  Ensures Bank NOSTRO signatories comply with correspondence banks KYC
 Ensures compliance by branches on SWIFT messages
 Ensures branches adhere to RBZ directives / polices on foreign payments


Job evaluation subgrade: B
Storekeeper  Bins, receives and issues stock 
Counts stock and reconciles;
Receives and checks quality of goods entering and leaving the warehouse;
Bins stocks and issues stocks;
Reports stock outs;
Dips fuel and updates Micro alert;
Operates forklift and high stakers; 
Files and keeps records;
Processes scrap tender and weighbridge tickets;
Compiles supplier invoices for payment
 Reports (Daily)
Maintenance of files i.e. record keeping (Daily)
Equipment Check (Daily)
   Daily routine work;
 Daily reports on what was received, returned
   5 O� Levels including Mathematics and English  Certificate/Diploma in Purchasing and Supply OR Stores Management 1 year  Candidates must have knowledge of stores management;
 Must have good technical skills;
 Must have good communication skills
   Unavailability of computer system;
 Defective/ Inadequate/ Obsolete machinery i.e. fork lift, high stackers, weighbridge


Job evaluation subgrade: B