Head Group HR & Training  Senior Officer-Salaries Supervisor/Admin Officer; Salaries officers x 2; Registry Clerk  Ensures the overall administration of the Salaries and Staff Benefits department for ZB Financial Holdings  1. Maintains the payroll information by designing systems, directing the collection, calculation and entering data
2. Updates payroll records by reviewing and approving changes in exceptions, allowances, deductions, job titles, promotions, demotions and transfers
3. Pays employees by directing, controlling through authorising payroll runs and electronic bank transfers
4. Prepares management reports by compiling summaries of earnings, statutory deductions, leave liability reports and general payroll deductions ensuring remittances to various institutions have been timeously done
5. Coordinates and checks the payroll reconciliations by designing reconciliation templates and ensuring that payroll expenses balances to the bank and the main accounting system of the Group( Smart Stream)
6. Provides payroll information by answering all payroll queries, requests and ad hoc extracts as requested by Senior Management, External Auditors, Zimra and any other authorised personnel as directed by the Head Group HR and Training
7. Maintains payroll and staff loans guidelines by writing and updating policies and procedures
8. Complies with Government Statutory requirements by studying existing and new legislation; enforcing adherence to requirements advising the Head Group HR and Training on needed actions.
9. Maintains employee confidence and protects payroll and staff loans operations by designing and implementing systems that kee such information confidential
10. Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing networks and participating in professional societies
11. Directs operational functions by scheduling and assigning employees and following up on task results
12. Maintains salaries and staff benefits staff by recruiting, selecting, orienting and training the employees
13. Administers, runs and maintains the Executive Staff Payroll
14. Administers, assesses and recommends the Executive Staff Loans and participates through the Head Group HR in the staff benefits structure updates for the Executives
15. Approves all staff loans up to the limit authorised by the Group Credit Committee
 Report Reviews
Statutory Compliance Review
Tax Calculations
Salaries Processes and Controls
 Payroll runs
Manual transactions processed
Staff loan assessments
P.A.Y.E remittances
Payroll reconciliations
Payroll deduction remittances
Statutory Returns for Compliance: ZIMRA, NEC, ZIMSTAST, NSSA
  Prepare payroll pay dates 
 Submit payroll deduction remittances
 Submit ZIMRA monthly PAYE returns
 Prepare and submit ZIMRA annual returns
 Prepare and submit staff loans monthly Return
 Prepare and submit payroll monthly leave liability report
 Prepare and submit payroll monthly variance report
 Review payroll monthly reconciliations
   Administration degree
 Accounting Diploma
 IPMZ Diploma
  Master�s in Business Administration
 Payroll management diploma
 Executive development Programme
 7 years  Decides on staff loans up to approved limit set by Group Credit Committee
 Decides on staff leave plans
 Decides on staff scheduling duties
 Decides on staff pay days for each year
 Decides on payroll parameter maintenance and scheduling
 Decides on input cut off dates
 Decides on staff loans for recommendation to the Head Group HR and Training
 Decides on staff loan operational procedures
 Decides on periodic payroll system back ups
 Decides on offsite back up testing procedures and times
 Decides on staff loan protection investments choices
  Decides on staff loans up to approved limit set by Group Credit Committee
 Decides on staff leave plans
 Decides on staff scheduling duties
 Decides on staff pay days for each year
 Decides on payroll parameter maintenance and scheduling
 Decides on input cut off dates
 Decides on staff loans for recommendation to the Head Group HR and Training
 Decides on staff loan operational procedures
 Decides on periodic payroll system back ups
 Decides on offsite back up testing procedures and times
 Decides on staff loan protection investments choices
  Ensuring compliance with statutory obligations 
 Ensuring compliance with company policies and procedures
 Managing difficult clients
 Dealing with Zimra,NSSA and External audits
 Being the link between ZIMRA and Staff Members in retrenchment issues 
 Managing the pressures of running 6 payroll with 3 different pay dates


Job evaluation subgrade: D