Manager: Group Administration  Administrator, Assistant Stores Controller Maintains, monitors, checks and ensures availability of correct material for all operations. Maintains optimum stock and produce stock management reports 1. Ensures effective and efficient cataloguing of inventory and supplies;
2. Ensures all inventory and stock management systems are maintained accurately, within the agreed parameters and in a timely manner;
3. Produces reports as and when required;
4. Manages inventory with the aim of controlling costs within budgetary limits, generating savings, rationalising inventory and maximizing available working capital
5. Manages and maintains the company�s material and stocked product inventory including stock profiles and stock locations
6. Manages and controls the continual process of stock counting/ accuracy checks
7. Minimises overstocks and removal of obsolete/ redundant materials to maximize availability of working capital
8. Ensures that the sections that receive and issue stock are well organised and controlled to sufficiently support production and the goals of the business
9. Ensures incoming goods and materials are captured and managed appropriately according to company procedure
10. Ensures that materials are ready and available as and when required
11. Ensure that any materials that are late or holding up production for whatever reason are chased and followed up until received
12. Manages the performance of subordinates
13. Performs any other duties as may be assigned by the supervisor.
 Weekly report
Requisitions and replenishment requisitions
Stock take reports
Monthly reconciliations
 Correct orders dispatched to branches/SBUs 
Handling queries by branches/SBUs 
Meetings 
Checking orders not dispatched within stipulated time 
Performance review 
  Prepares consumption schedule for Procurement Committee meetings 
 Submits weekly ageing analysis report
 Submits invoices to Finance & Accounting Department for payment daily
 Submits daily report on orders not dispatched within stipulated time
 Submits monthly report on branches/SBUs ordering more than twice per month 
   Minimum B.Com Accounting, Purchasing and Supply, Procurement or B.Soc.Sc Economic Degree OR
 Diploma in Inventory and Stores Management, or Purchasing and Supply with more years of experience
  Institute of Purchasing and Supply Diploma 2 years  Candidates must have experience in Inventory Management/ Stock Control;
 Must have knowledge of procurement policies and procedures;
 Must have an understanding of tendering and contracting processes.
 Must have good negotiation and conflict management skills;
 Must have excellent communication skills, both oral and written;
 Must be a highly self-driven and able to work with minimal supervision;
 Computer literacy, proficient in Microsoft Word, Excel, Publisher amongst others
  Decides when to phone or write to branches/SBUs and enquire on their stationery usage/stock on hand 
 Decides re-order stock levels and raised requisitions
 Decides on correct quantity to be dispatched to branches/SBUs depending on its size and basing on stock level information to minimize costs
 Decides when to inform branches/SBUs about pending monthly stock take
  Managing branches /SBUs ordering stationery more than twice per month and ensuring that they comply with company policies and procedures

Job evaluation subgrade: C