Finance & Administration Manager  Provided financial management support to the Finance & Administration Manager 1. Work Objective: Financial Reporting
 Prepares periodical donor financial reports i.e. monthly, quarterly and project closeout reports.
 Supports and oversee the Centre�s payment process and ensure it is conducted according to policy.
 Prepares weekly grant trackers, matrices, pipeline analysis for use by management in decision making.
 Conducts expenditure trend analysis, past, current and future to advise management effective cost management principles.
 Opens new bank accounts and managing active and dormant bank accounts, acts as the bank liaison person for the Organisation.
 Ensures all issues raised from internal compliance reviews are addressed and ERC vouchers are compliant monthly.
 Prepares monthly cash flow statements and narrative reports on the organisation�s financial position.
 Processes VAT claims and checks vendor VAT compliance.

2. Work Objective: Accounting, Financial Recording and Record Keeping
 Records all income and expenditure transactions in the accounting system.
 Prepares monthly bank reconciliations and ensures they are filed separately ready for any reviews
 Maintains and updates journal entries into the operation accounting system
 Verifies quotations for procurement and provision of services
 Manages staff debtors accounts and ensures that there are no take on balances monthly

3. Work Objective: Forecasting, planning, budgeting and budgetary control
 Prepares activity, project and annual budgets and operational plans for the organisation
 Ensures projects are expended in accordance with approved budgets, purchasing policies, and applicable laws and accounting standards
 Serves as the resource person on issues relating to the financial audit, compliance visits, and prepares responses to inquiries
 Forecasts the financial needs of the organisation in consultation with the technical leads

4. Work Objective: Asset Management
 Maintains ERC asset register updated in the operating accounting system
 Ensures all offices have asset inventory lists that a reviewed periodically and displayed in the respective offices
 Ensures proper identification of assets by clearly tagging all assets with ERC asset numbers.
 Implements a bi-annual asset audit and advise the administration unit of zero net book balance assets ready for disposal
 Any other duties as assigned by management
     Minimum B.Com Accounting degree or equivalent  4 years  Must have excellent process evaluation and analysis skills and understands the various finance and tax related legislations;
 Must have excellent technical and practical skills in financial management;
 Must be able to develop IFRS compliant reports that meet the expectations of donors and stakeholders;
 Must have proven accountancy, budget formulation and budget control skills;
 Must be an innovative and business oriented person with a thorough grounding in business management and dynamics;
 Advanced knowledge of the Microsoft Office suit of package;
 Must have knowledge of relevant accounting packages.

Personal Attributes
 Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organisation
 Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organisation.
 Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
 Creativity/Innovation: Develop new and unique ways to improve operations of the organisation and to create new opportunities.

  

Job evaluation subgrade: D