National Coordinator Finance and Administration Assistant, Accounts Clerk, Driver, Receptionist  To ensure development of sound financial management systems as well as to ensure a smooth day to day running of the organisation�s Finance and Administration function 1. FINANCIAL MANAGEMENT
 Maintains an up to date set of books of accounts
 Checks receipts for banking
 Ensures preparation of bank reconciliations
 Prepares the organisation�s trial balance 
 Prepares quarterly financial statements for management
 Prepares financial statements for external audits
 Checks documents and ensures compliance before authorizing payments
 Oversees and manages organisation�s cashflow 
 Prepares financial reports for submission to funding partners
 Submits returns required by law
 Prepares the organisation�s and donor budgets-fundraising
 Authorizes petty cash requests
 Conducts banking duties on behalf of the organisation
 Monitors compliance of the organisation with the international accounting standards and written down policies and procedures of the organisation.
 Updates the financial and administration and human resources policies and recommends to the Board for approval.
 Develops relevant policies to ensure the smooth running and control of organisational resources i.e. anti-corruption policy
 Prepares finance and human resources Board reports

2. FINANCIAL ADVISORY
 Analyses financial statements (organisation, Management and Donor)
 Discusses departmental statements and donor finance reports with departments and ensure donor finance related requirements are complied with
 Provides finance information guidance to departments whenever necessary

3. DEPARTMENTAL MANAGEMENT
 Plans for and manages the Finance and Administration Department
 Prepares and coordinates departmental budget  
 Develops appropriate accounting and control systems for the department
 Develops and recommends finance and administration department policies

4. ASSET MANAGEMENT 
 Institutes and maintains a Fixed Asset Register
 Carries out periodic checks of fixed assets
 Conducts internal asset valuation
 Facilitates in the repairs and maintenance of fixed assets on a regular basis
 Recommends to board on assets to write off
 Updates and maintains  the asset register after asset  verification

5. HUMAN RESOURCES
 Administers contracts for staff
 Administers the Performance Management process for staff on a bi-annual basis
 Processes payroll for staff on a monthly basis
 Facilitates for the recruitment and selection process for junior staff

6. SUPERVISION OF STAFF
 Allocates duties and supervises subordinates
 Conducts Performance Appraisals for subordinates
 Drafts performance reports for staff
 Ensures compliance of conditions of service and code of conduct
 Manages Staff grievance
     3 A- Levels  Degree in Finance or related field / Professional Qualification,Masters in Finance or related an added advantage
 5 years Must have experience working with Donors and must understand donor requirements;
Must have excellent process evaluation and analysis skills and understands the various finance and management related legislations;
Must be able to develop, evaluate and interpret financial statements;
Must have proven accountancy, budget formulation and budget control skills over multiple budgets;
Must be an innovative and business oriented person with a thorough grounding in business management and dynamics;
Must have good communication and negotiation skills;
Must be proficient in spoken and written English;
Must have proven team leadership and administration skills;
Must have advanced knowledge of the Microsoft Office Suite of Packages;
Must have experience with using Advanced Pastel;
Must exhibit a high level of professionalism and must be prepared to work long hours.
Must have experience in human resource management in an international or local Non-Governmental Organization.
Must be able to effectively manage the wage bill and staffing of the organization. Demonstrated experience in this area is  a must;
Must be Member of a recognized accounting professional organization/ association
 Decides on budget apportionment for project and departmental activities
Decides on the process of coming up with books of accounts and financial statements
Decides on the prioritization of cash outflows
Decides on the departmental work plan
 

Job evaluation subgrade: D