Executive Director Assistant Finance Officer, Receptionist, Driver, Security Officer,Finance & Administation Clerk Reporting to the Director, the Finance and Adiministration Officer is responsible for the overall financial, human resource and administrative management of the organisation.  Oversees the financial operations of the organisation and ensures timely and accurate financial reports and practices including cash management, payroll, financial disbursements etc;
 Manages financial control systems, prepares and analyses budgets, develops financial reports for internal and external use and makes recommendations to the organisation on budget expenditures;
 Monitors the expenditures to ensure that program funds are utilized appropriately by the close of the fiscal year;
 Ensures accountability of the organisation�s finances and that expenditure is in line with the policies of the organisation and the requirements of the donors;
 Ensures timely audit preparedness and implements audit recommendations. The incumbent shall ensure compliance with the same and shall periodically develop and review financial control systems;
 Manages staff welfare and remuneration;
 Manages the organisation�s payroll and as well as income tax payments;
 Approves and oversees the procurement and use of organisational assets;
 Manages the transport of the organisation
 Provides financial advice to the Executive Director and the Board. 
 Ensures the implementation of organisation�s financial, human resources and administrative policies and procedures;
 Ensures the availability and adequacy of office space, fixtures and fittings and other ancillary services;
 Establishes the internal control systems of the organisation; sets policies and procedures and ensures enforcement of these;
 Supervises staff in the department while reporting to the Director;
 Conducts financial and senior administrative functions ancillary or incidental to any of the above duties that may, from time to time, be allocated by the Director;
  Reports (Weekly/Quarterly/Annual)
Performance Reviews (Annually)
Committee and Board Meetings (Quarterly)
   Reports (Weekly)
Performance Appraisals (Annually)
Spot checks (Ad-hoc)
Meetings (Weekly)
   Annual budgets;
 Reporting requirements for projects (meeting deadlines);
 Prepares requisite reports and ensures compliance with submission deadlines;
 Auditing;
 Leave scheduling for staff;
 Payment processing cycle;
 Transport allocation planning
   b. Minimum B.Com Accounting /Finance Degree or equivalent   c. Must have also completed either CIS, IPMZ, Diploma in Business Administration or equivalent   5 years   Must have excellent process evaluation and analysis skills and understands the various finance and management related legislations;
 Must be able to develop, evaluate and interpret financial statements;
 Must have proven accountancy, budget formulation and budget control skills over multiple budgets;
 Must be an innovative and business oriented person with a thorough grounding in business management and dynamics;
 Must have good communication and negotiation skills;
 Must be proficient in spoken and written English;
 Must have proven team leadership and administration skills;
 Must have advanced knowledge of the Microsoft Office Suite of Packages;
 Must have experience with using Advanced Pastel;
 Must exhibit a high level of professionalism and must be prepared to work long hours.
 Must have experience in human resource management in an international or local Non Governmental Organisation.
 Must be able to effectively manage the wage bill and staffing of the organisation. Demonstrated experience in this area is  a must;
 Must be Member of a recognised accounting professional organisation/association
  Decides on purchases within predefined limits;
 Decides on allocation of vehicles to programs;
 Approves leave for immediate staff;
 Authorises and approves reports
  Compliance with multiple regulatory requirements;
 Unscheduled payments and requests;
 Inadequate resources � budget monitoring;
 Clash of vehicle requests


Job evaluation subgrade: D