Notarized/Apostilled Documents | Transcripts | BYU-Idaho

# Notarized/Apostilled Documents

Find answers to common questions about apostilles, shipping, fees, and more.

Notary and Apostille Request Tool

If you need diplomas, transcripts or other documents notarized or apostilled, please click the button below.

Notary/Apostille Requests

## General Questions

An apostille is a legal certification that makes a document from one country valid in another. Employers or educational institutions outside the United States sometimes require BYU Idaho students or alumni to have transcripts, diplomas, or other documents apostilled to be considered valid.

The Secretary of State WILL NOT mail your documents to you outside of the US through the U.S. postal service. If you are not currently living in the US, your apostilled documents can be mailed to a friend or family member who resides in the US. Alternatively, you can also use a prepaid FedEx airbill to mail the documents directly to you in your country. More information about FedEx airbills can be found in the "FedEx Airbill Questions" section of the webpage.

BYU Idaho does not charge to print and notarize your documents. Students who need diplomas and certificates apostilled do not need to order or pay for a duplicate copy of their diploma or certificate. To avoid charges, please send your request directly to BYU Idaho using our Notarized/Apostilled Documents link.

The Secretary of State charges $10 per document. To avoid unnecessary expenses, please verify that an apostille is required for your intended purpose.

Once the Secretary of State receives notarized copies of your documents from BYU Idaho, they will contact you for payment using the email or phone number that you provide on the Apostille Request Form. You must pay for the apostilled documents before they ship them to you.

If you are unable to access the apostille request link, please email transcripts@byui.edu and we can assist you.

## Apostille Request Form Questions

List the country that requires you to have your documents apostilled. For example, if you need the apostille for employment, then it will be the country where you will work. If you need the apostille for further education, then it will be the country where you will be attending school.

Your transcript is considered a single document regardless of how many pages it is. Each diploma or certificate is a separate document. For example, if you need an official transcript, your bachelor's degree, and 3 certificates apostilled, then you are requesting 5 documents to be apostilled.

You are the "requestor," and this should be your name, address, and phone number.

This is the address you want the Secretary of State to use to mail your documents back to you. It does not have to be your own address. Since the Secretary of State will not mail documents outside the United States, you may want to have your documents sent to a friend or family member who lives in the United States and have that person forward the documents to you.

****You must select the Credit Card option.**** Do not select the "Check" option because we do not have a way to include a personal check from you to the Secretary of State. Once the Secretary of State receives your application and documents from BYU Idaho, they will email you a bill and you will pay by credit card. Please add your phone number in case the Secretary of State needs to reach you regarding your application for an apostille.

Do not select "Pick up in person" unless you live in or near Boise, Idaho, and intend to go to the Secretary of State's office to pick up the apostille. The USPS First Class Mail option is sufficient for most requests. Only select the overnight/express service delivery option if you have prepaid for shipping using FedEx or another provider. You will need to upload a PDF of your shipping label so that we can print it and send it to the Secretary of State with your Apostille Request Form. See "FedEx Airbill Questions" for more details about prepaid shipping through FedEx.

Only overnight/express delivery comes with a tracking number. If you paid FedEx for overnight delivery and received a tracking number from them, then you can enter that number here. Otherwise, leave it blank. USPS First Class Mail does not have tracking available. Please do not add any other type of order number.

## Fed Ex Airbill Questions

The airbill is used to prepay the cost of shipping from the Secretary of State to your desired destination. After purchasing the airbill from FedEx, you will upload a pdf of the prepaid shipping label when you submit your request to us. We print it and send it with your Apostille Request Form and documents to the Secretary of State. They will attach the shipping label to the envelope used to ship your documents to your desired destination.

Use the Secretary of State address and phone number listed on the Apostille Request Form. 
 
Secretary of State 
Notary and Apostille Division 
450 N 4th Street 
PO Box 83720 
Boise ID 83720-0080

The address will be where you want the Secretary of State to send your documents. Provide a phone number where you can be reached if necessary.

You can choose either the FedEx One Rate or the FedEx Standard Rates shipping option. 

- If you choose the FedEx One Rate option, you will select the FedEx Envelope as the package type.
- If you choose the FedEx Standard Rates, you will use .5 pounds as the shipping weight and FedEx Envelope as the package type.

Choose the farthest delivery date available. The Secretary of State cannot send you the apostilled documents until they have received the documents from us and payment from you.