BYU-Idaho/Web-Content huggingface dataset:
Emergency Response and Evacuation Procedures | Security | BYU-Idaho

# Emergency Response and Evacuation Procedures

Evacuation procedures and emergency response on the BYU-Idaho campus.

## Evacuation Procedures

Procedures for an evacuation will be coordinated by the UEC and are as follows:

1. Ensure that emergency response services and the Security and Safety Office are notified for all building emergency evacuations as appropriate.

2. Direct Security and Safety officer(s) to report to the evacuation assembly point and act as a liaison with responding emergency response services.

3. Receive status reports from area Building Coordinators.

4. Provide information about the building layout, systems, processes, and special hazards to emergency response personnel.

5. Coordinate with key building administrators on building occupation and operation issues.

6. Assign Building Coordinators or other assigned personnel, as needed, to be stationed by all building entrances to prevent unsuspecting personnel from reentering the building.

7. Issue an all-clear order stating that the general public may reenter the building.

## About BYU-Idaho Emergency Response

In an emergency situation, the response at BYU-Idaho will be guided by the policies laid out in the BYU-Idaho Emergency Operations Plan (EOP). According to the EOP, the campus has organized a functioning University Emergency Committee (UEC) that meets regularly to train and prepare for any emergency that may occur on campus. The UEC is directed by a University Response Coordinator (UERC) who is ultimately responsible for the preparation, response, and recovery to any emergency situation on campus.

BYU-Idaho will also work very closely with Madison County Emergency Management in coordinating a response that will best serve the needs of campus and Madison County. A liaison officer has been assigned from the BYU-Idaho UEC to coordinate all mutual aid agreements with the county emergency response units. The BYU-Idaho Security & Safety Office responds to all emergencies on campus and will work directly with, and assist when necessary, county and state emergency response units.
Mass Notification Procedures | Security | BYU-Idaho

# Mass Notification Procedures

Information about BYU-Idaho's mass notification systems and procedures to send emergency notifications to students and employees.

## Notification Systems

The university has three separate emergency notification systems to alert the campus community.

1. The Everbridge mass notification system contacts students and employees through email, texting, myBYUI portal notifications, and banners on byui.edu. 
2. Emergency messages can also be sent to the digital signage network TVscampus-wide or in specific buildings. 
3. Emergencymessages are also posted to a dashboard found at emergency.byui.edu.

These systems are being networked so that the same message can be broadcast simultaneously on all four systems. Emergency notification procedures will be tested on an annual basis and the results documented including date, time, evaluation of the process, and whether it was announced or unannounced.

## Notification Procedures

The following procedures are taken to notify the campus community of emergencies that may impact the campus community or place students, employees, or visitors in imminent danger.

Determining Threat Level

The Emergency Notification Committee reviews reports of violent crime or natural disasters received from Security & Safety, local police, or government officials. The committee meets to determine the threat level and then selects a prepared statement or prepares a specific statement to use in unique circumstances in order to disseminate an appropriate emergency notification to the campus community. The threat level determines which of two types of notifications will be used to alert the community.

Possible Safety Impact On Campus

If the committee finds reason to believe that an incident may impact safety on campus, a "Timely Notice" will be disseminated to the community within 24 hours, unless issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency. The notice will include suggestions on how to avoid harm or protect against the described threat or danger.

Imminent Danger In Campus Community

If the Emergency Notification Committee finds reason to believe that the campus community is in imminent danger, a "Mass Notification" will be disseminated by Security & Safety using the campus emergency notification system. The message will consist of instructions to evacuate, shelter in place, lock-down or take other actions specific to the emergency.

Emergency On Campus

In the event of an emergency on campus, the community at large will be notified by University Communications who will contact local media outlets, University-owned radio KBYR 91.5 FM, and post current warnings or updates on the campus website.

## Emergency Notification Commitee

The University maintains an Emergency Notification Committee with members consisting of the University President, University Resources Vice President, Advancement Vice President, and the Director of Security & Safety or an appropriate replacement in their absence.
Missing Student Notification Policy | Security | BYU-Idaho

# Missing Student Notification Policy

If a student goes missing, BYU-Idaho takes it seriously. Contact University Security if a student is missing.

## Title: Missing Student Notification Policy (4-11)

Approval Date: January 5, 2009 
Approved by: President's Council

### I. Policy

This policy, with its accompanying procedures, establishes a framework for cooperation among members of the university community aimed at locating and assisting students who are reported missing. A student shall be deemed missing when he or she is absent from the university for more than 24 hours without any known reason. All reports of missing students shall be directed to University Security which shall investigate each report and make a determination whether the student is missing in accordance with this policy. All students shall have the opportunity to identify an individual to be contacted by the university in case a student is determined to be missing. If a missing student is under 18 years of age, University Security is required to notify the parent or guardian of the missing student no later than 24 hours after the determination by University Security that the student is missing. University Security will also notify the Rexburg City Police not later than 24 hours after it determines that the student is missing. The Dean of Students shall have the responsibility to make the provisions of this policy and the procedures set forth below available to students.

### II. Procedure

#### A. Notification

1. Any report of a missing student, from whatever source, should immediately be directed to University Security.
2. When a student is reported missing University Security shall:

 - Initiate an investigation to determine the validity of the missing person report. 
 - Contact the Dean of Students. 
 - Make a determination as to the status of the missing student. 
 - Notify the individual identified by the missing student as the emergency contact within 24 hours of making the determination that the student is missing. 
 - If the missing student is under the age of 18, notify the student's custodial parent or guardian as contained in the records of the university within 24 hours of the determination that the student is missing. 
 - Notify Rexburg City Police within 24 hours after determining that the student is missing.
3. The Dean of Students notifies the director of Student Housing and the vice president of Student Services & Activities or the President's Council Duty Officer.
4. The Dean of Students shall initiate whatever action he or she deems appropriate under the circumstances in the best interest of the missing student.

#### B. Student Contact Information

Students shall be given the opportunity to designate emergency contact information on the university website.

#### C. Student notification of this policy

1. Included on the BYU-Idaho Housing website.
2. Discussed during beginning semesters/block mandatory Housing meetings.
3. Included in the annual Campus Security Report.
4. Sent to students by university e-mail.
Safety Resource Guide | Security | BYU-Idaho

# Student & Employee Safety Resource Guide

The Safety Resource Guide helps students and employees recognize signs of when people need help and how to assist them.

## Help One Another

"By this shall men know that ye are my disciples, if ye have love one to another."

## Help Those Around You

Distressed

If this person shows symptoms of 
-Sadness 
-Confusion 
-Stress 
-Irritability 
-Lacking motivation 
-Sleeping problems 
-Poor concentration 
 
Then the best option for them is to voluntarily seek help through the Counseling Center, their Bishop, the Health Center, or Student Living.

Troubled

If this person shows symptoms of 
-Prolonged sadness 
-Suicidal thoughts 
-Disorientation 
-Severe anxiety 
-Changes in behavior (academic performance, personal care, social behavior, etc.) 
 
Then they should be referred to the Counseling Center (call ) (208) 496-9370 or (208) 496-HELP after hours).

Disruptive

If this person shows behavior such as 
-Verbal or physical threats 
-Bizarre behavior 
-Intimidation 
-Harassment 
 
Then they need Intervention through the Student Honor Office (call (208) 496-9300) and/or University Security (call (208) 496-3000).

Dangerous

If someone is in a situation with 
-Imminent danger 
-Violent behavior 
-Active threats (weapon) 
-Stalking 
-Hostages 
 
Then 911 should be called immediately.

Each student and employee is accountable to love and care for one another. We can only act within our capacity and reach out for assistance when required.

## Contact Information

| | |
| --- | --- |
| Emergency | 911 |
| Public Safety | (208) 496 3000 |
| Dean of Students | (208) 496 3240 |
| Counseling Center | (208) 496 1100 |
| Counseling Center After Hours | (208) 496 HELP |
| Health Center | (208) 496 1113 |
| Housing Center | (208) 496 1045 |
| Student Honor Office | (208) 496 1120 |
| Student Living Office | (208) 496 1986 |
| Bishop Directory | Visit Directory |
R.A.D. Systems Self of Defense | Security | BYU-Idaho

# R.A.D. Systems of Self-Defense

R.A.D. (Rape Aggression Defense) Systems is a defense system designed for women.

## About R.A.D.

R.A.D. Systems advocates realistic, employable tactics and techniques to teach women defensive concepts against various types of assault. It is a comprehensive course that focuses on awareness, prevention, risk reduction, and avoidance strategies, along with carefully selected defensive training and tactics.

R.A.D. Systems is dedicated to enabling women against assault with easy, effective, and proven self-defense tactics. The knowledge gained from this class provides women powerful tools to make educated decisions about resistance.

## R.A.D. Classes

The R.A.D. Basic Physical Defense class educates and trains women on how to physically defend themselves from sexual assault. The classes are for women only and are taught by University Public Safety officers and staff, who are trained and certified to teach the R.A.D. Systems program.

The R.A.D. Self Defense Course runs every ****Wednesday**** for six weeks for a total of 12 hours of R.A.D. self-defense training. Registration will take place at the first class of each session. Questions? Use the contact info below.

Women's Self-Defense

****Winter 2026**** 
January 28-March 11 
6:00-8:00 PM 
Hart 210 (Auxiliary Gym)
Department of Purchasing | BYU-Idaho

# Purchasing

Purchasing policies and procedures for departments, including who to contact, training, and supply guides.

PTD Mission & Values

Department Policies

Procedures for Campus Employees

Supplier's Guide

Information, Policies, and Procedures for Suppliers

Sales Tax Exemption

View general guidelines for making tax-exempt purchases and find instructions for obtaining tax exemptions at specific local businesses.

Employee Discount Purchase Program

Contracted pricing offered to administration, faculty, and staff for personal purchases (for personal use only).

Who to Call

For general assistance, call 208-496-2312 or email purchase@byui.edu. 
 
Agent Assignments
Code of Ethics | Purchasing | BYU-Idaho

# Code of Ethics

1. Give first consideration to the objectives and policies of my institution.
2. Strive to obtain the maximum value for each dollar of expenditure.
3. Decline personal gifts or gratuities.
4. Grant all competitive suppliers equal consideration insofar as institutional policy permits.
5. Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation.
6. Demand honesty in sales representation whether offered through the medium of a verbal or written statement, an advertisement, or a sample of the product.
7. Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes.
8. Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier.
9. Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.
10. Cooperate with trade, industrial and professional associations, and with governmental and private agencies for the purposes of promoting and developing sound business methods.
11. Foster fair, ethical and legal trade practices.
IT Commercial Software Request Instructions | Purchasing | BYU-Idaho

# IT Commercial Software Request Instructions

### Follow the Instructions Below to Complete a Commercial Software Request

Please complete a **Commercial Software Request** form by logging into Workday and searching for "Create Request" then, click on "Create Request" and select "Commercial Software Request" from the Request Type options.

Complete all the required fields on the form and click "Submit." Once submitted, both the Purchasing and IT Department will be notified of your request and will begin assisting you.

Login to Workday by clicking the link below.

Login to Workday
Procurement Training | Purchasing | BYU-Idaho

# Procurement Training

The Workday Financial Management system assists employees with the procurement of goods and services as well as the payment of suppliers and vendors.

## Requisitions

****Requisitions****allow you to purchase goods and services without using a University bank card. You can create, view, and edit three types of Requisitions in Workday: ****Search Catalog****, ****Request Non-Catalog Items****, and ****Connect to Supplier Website****.

- ****Search Catalog****allows you to purchase at-cost items from the BYU-Idaho Stores and Receiving Catalog.
- ****Request Non-Catalog Items****allows you to make larger or more expensive purchases that might require assistance from the Purchasing department. All requisitions over $3,500, capital equipment, software, or larger volume items ****must****be purchased using the Request Non-Catalog Items process.
- ****Connect to Supplier Website****, or****punchouts****, allow you to connect to a contracted supplier's website (like Amazon and Staples) in order to purchase items at contracted rates without using a University bank card.

Go to Workday Learning for training on Requisitions

****Course Title:**** ****Procurement of Goods and Services - Requisitions**** 
1. Submit a Requisition- Search Catalog 
2. Submit a Requisition- Request Non-Catalog Item 
3. Submit a Requisition- Connect to Supplier Website (Punchout) 
4. Submit a Requisition- Add from Templates/Requisitions 
5. Submit a Requisition- Select from My Procurement Favorites 
6. Check the Progress of and Edit a Requisition 
7. Approve, Send Back, or Deny Requisition

## Suppliers

****Supplier Requests****allow you to request a supplier to be added to Workday if the supplier is not already listed in the system. The Purchasing department evaluates each requested supplier before approval.

****Supplier Invoice Requests**** allow you to submit a payment request to an established off-campus supplier.

Go to Workday Learning for training on Suppliers

****Course Title:**** ****Procurement of Goods and Services - Suppliers**** 
1. Submit a Supplier Request 
2. Check the Progress of a Supplier Request 
3. Submit a Supplier Invoice Request

IT Commercial Software Request

To purchase new software and start the IT approval process, 
follow the instructions provided here.

Facilities Requests

Submit a Facilities Project Request or a Facilities Service Request.
Mission & Values | Department of Purchasing | BYU-Idaho

# Purchasing & Travel Mission and Values

## PTD Mission Statement

Purchasing & Travel manages the supply chain of products and services for a diverse group of customers. This is accomplished in the following three ways:

- Maintaining and promoting ****trusted**** business professionals who apply proven business skills and practices
- Creating strategic ****relationships**** with customers and suppliers that bring the greatest benefit to the University and Church
- Leveraging ****technologies and business practices**** that enable efficient procurement processes

By fulfilling our Mission, we:

- Determine best value in securing products and services
- Meet University needs through timely purchases
- Implement planning and controls to protect sacred funds

## Purchasing Values

### BYU-Idaho Imperatives

- We must raise substantially the quality of every aspect of the experience our students have.
- We must make a BYU-Idaho education available to more of the young people of the Church.
- We must lower the relative cost of education.

### Code of Ethics

We subscribe to the following National Association of Educational Buyers Code of Ethics:

1. Give first consideration to the objectives and policies of my institution
2. Strive to obtain the maximum value for each dollar of expenditure
3. Decline personal gifts or gratuities
4. Grant all competitive suppliers equal consideration insofar as state or federal statute and institutional policy permit
5. Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation
6. Demand honesty in sales representation whether offered through the medium of a verbal or written statement, and advertisement, or a sample of the product.
7. Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes.
8. Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier; and/or be willing to submit any major controversies to arbitration or other third party review, insofar as the established polices of my institution permit.
9. Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.
10. Cooperate with trade, industrial and professional associations, and with governmental and private agencies for the purposes of promoting and developing sound business methods.
11. Foster fair, ethical and legal trade practices.
12. Counsel and cooperate with NAEP members and promote a spirit of unity and a keen interest in professional growth among them.

### Innovation

We are constantly looking for ways to improve our procedures and methods. We also appreciate suggestions made by suppliers which lead to more efficient purchasing decisions. The value of significant effort expended by a sales representative in our behalf is always carefully considered when decisions to purchase materials and services are made.
Supplier's Guide | Department of Purchasing | BYU-Idaho

# Supplier's Guide

Thank you for your interest in doing business with BYU-Idaho!

BYU-Idaho individuals and departments may contact suppliers to determine specifications and are authorized to commit funds up to $3,500. However, no commitments are to be made by department personnel beyond that amount. University policy stipulates that unauthorized purchase commitments are the responsibility of the individual making the purchase and not the responsibility of BYU-Idaho. Therefore, we urge you not to act on any request in excess of $3,500 without a valid purchase order number issued by the Purchasing Department.

## Competition Required

Generally, orders require competition or justification for lack thereof. All purchases require the establishment of fair and reasonable pricing. Final discretionary authority rests with the Purchasing Department on what level of competition is required.

## Five Important Considerations

When considering a new supplier, BYU-Idaho considers five topics to be important. Your attention to them will help establish a meaningful relationship with us:

- Price
- Quality
- Service
- Performance
- Value

Purchase Order Terms and Conditions

## Hours and Addresses

Shipping

****Delivery Hours**** 
Monday through Friday: 8:00 am - 5:00 pm 
(excluding Holidays) 
 
****Receiving Address**** 
BYU-Idaho 
Stores and Receiving 
Attn: P.O. #R-_______ 
210 W 4th S 
Rexburg, ID 83460

Vendor Visits

****Business Hours**** 
Monday through Friday: 8:00 am - 5:00 pm 
(excluding Holidays) 
 
**Appointments are encouraged. Temporary parking passes are available in the Purchasing Office.** 
 
****Purchasing Office Address**** 
BYU-Idaho 
Purchasing & Travel Department 
ETC 103 
525 S. Center Street Stop 8010 
Rexburg, ID 83460

Invoicing

Invoices should be sent directly to Accounts Payable, referencing the appropriate Purchase order number. 
 
****Invoicing Address**** 
BYU-Idaho 
Accounts Payable 
130 KIM 
525 S. Center Street Stop 1620 
Rexburg, ID 83460