GenAI Products | BYU-Idaho

# GenAI Products

For user help with any of the tools below, please contact the ****Faculty Technology Center at extension #7230.**** For questions about purchasing a specific GenAI service, please reference the BYU-Idaho AI Procurement Guidelines. If you have already purchased and are using one of these GenAI services, please contact the University AI Office at genai@byui.edU. If a GenAI service is approved, still adhere to BYU-Idaho's Data Use, Privacy, and Security Policy.

| | AI Product | Provider | Status | Type |
| --- | --- | --- | --- | --- |
| | ChatGPT | OpenAI | Conditionally Approved | Generative (Text and Images) |
| | Copilot | Microsoft | Conditionally Approved | Generative (Text and Images) |
| | Gemini | Google | Conditionally Approved | Generative (Text and Images) |
| | NotebookLM | Google | Conditionally Approved | Retrieval Augmented Generation (RAG) |
| | AI Companion | Zoom | Conditionally Approved | Generative (Text) |
| | Collaborative AI | Lucid (Lucidcharts) | Conditionally Approved | Generative |
| | Firefly | Adobe | Conditionally Approved | Generative (Images) |
| | Ace | TopHat | Conditionally Approved | Generative (Text) |
| | Apple Intelligence **(for staff/faculty with compatible macs)** | Apple | Under Evaluation | Generative |
| | Grammarly Go | Grammarly | Under Evaluation | Generative (Text) |

## Connectors and Extensions

Connectors (or extensions) are tools that let GenAI platforms (like ChatGPT) securely link to 3rd party cloud services, such as email, cloud storage, or calendars. They boost productivity by letting AI work with your existing apps and data. However, they also come with privacy considerations you should understand before turning them on. Read more about AI and connectors to better understand how to securely link to your external services.

## BYU-I GenAI Product Adoption and Implementation Statement

GenAI tools are becoming readily available and accessible to virtually everyone. We are actively exploring possible options for the safe use and integration of these services on campus. Many employees and students may already be engaging with various GenAI tools and services in their personal and work activities. The evaluation of these tools is considered in light of the kinds of data security and privacy they provide for the University community as well as the cost of the resource to the University either at an enterprise level or in the aggregated cost of individual subscriptions or licenses.

## Data Security

Please be aware that you may not enter internal, sensitive, or restricted data into any generative AI tool or service, unless approved to do so by the AI Governance Committee. Only publicly available information (data that has no legal or other requirement for confidentiality, integrity, or availability under the Freedom of Information Act) may be used in generative AI tools and services (See Data Governance Policy).

## BYU-Idaho GenAI Use and Procurement Guidelines

- ****Approved or Conditionally Approved Services:**** These are services and resources where the University has active agreements or contracts with providers and may be actively used for work-related activities consistent with the conditions of our license for the product and in compliance with approved data use. Even approved or conditionally approved products may not provide the kinds of data protections necessary for some uses.

- ****Under Evaluation or To Be Evaluated Services:**** This category of services do not operate under a university license. Employees or students may use free versions of these tools, or choose to purchase their personal subscriptions to the premium versions. Employees may seek permission to have subscriptions to these services covered by department budgets. University leaders should be careful in both approving individual subscriptions as it may establish an incorrect precedent that the University will pay for individual licenses or subscriptions. Approvals for paid or premium subscriptions should consider if the need and alignment of the proposed use of the premium service is necessary for employee role. All GenAI products and services that are still under evaluation may only be used in accordance with the data restrictions described above unless otherwise approved by the AI Governance Committee.

If you would like to use a tool that is not listed on this page or wish to use a tool not currently approved with any non-public data (see our Privacy page for details), please submit an official request using the Product Request Form.