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Emergency Response Evaluation | Risk Management | BYU-Idaho

# Emergency Response Evaluation

An evaluation form to ensure that your department and area is in accordance with OSHA action plans and fire prevention requirements.

Emergency Response Evaluation PDF

Printable Version

Instructions:

In accordance with OSHA mandated emergency action plan and fire prevention training requirements, please print and complete the following Emergency Response Evaluation form. Indicate the appropriate answers to the following questions, sign, fold and return the form to the BYU-Idaho Safety Office, 363 Rigby -TFO (Zip 4: 4530). Please use an ink pen as the form will constitute part of a permanent training record.

****1. What is the emergency phone number for summoning police, fire or ambulance services?****

_______________________________________________________________

****2. Where is the closest fire extinguisher to your classroom or work area?****

_______________________________________________________________

****3. Where is the closest fire alarm pull station to your classroom or work area?****

_______________________________________________________________

****4. What are the four basic steps of fire extinguisher operation?****

A. _______________________________________________________________

B. _______________________________________________________________

C. _______________________________________________________________

D. _______________________________________________________________

****5. Where is the college Intranet site which lists emergency procedures?****

_______________________________________________________________

****6. List the title of any of the safety procedure sections listed on this Intranet site?****

_______________________________________________________________

****7. Who is the emergency building coordinator for your work area?****

_______________________________________________________________

****8. Where is your evacuation meeting location?****

_______________________________________________________________

****9. Where is the closest external wall-mounted emergency telephone to your work area? See Inside back cover page of BYU-Idaho Telephone Directory****

_______________________________________________________________

****10. List the three steps for operating an external wall-mounted emergency telephone?****

_______________________________________________________________

****11. To what college entity do you report potential fire or safety hazards? How?****

_______________________________________________________________ 
****12. To what college entity should you report work-related injuries or illnesses? How?****

_______________________________________________________________

****13. To what college entity should you report work campus incidents/accidents (non-work-related)? How?****

_______________________________________________________________

****14. To what college radio station should you tune for major emergency or disaster information?****

_______________________________________________________________
Mitigation | University Operations Safety Office | BYU-Idaho

# Mitigation

BYU-Idaho invests in life-saving improvement and renovation projects to keep all students and employees safe.

****1. Capital Improvement Program**** 
Life safety improvement projects are identified during audits, surveys, inspections, and incident responses conducted, primarily by the Safety Office, Physical Plant, the University Safety Committee, President's Council, and individual departments.

Requests for funding of these projects are submitted annually to President's Council in conjunction with departmental requests to fund new construction and remodeling for classrooms and office space. All submitted requests for funding of projects are reviewed for duplicate entries and merit, including compatibility with the mission and objectives of the university, and (to some degree) a cost-benefit analysis is conducted. An itemized list of projects is forwarded to senior administration for prioritizing.

****2. Opportunities to Improve Occupant Safety**** 
New construction and large renovation projects provide opportunities to design for improved safety throughout. The most current building and safety codes are used in the design and construction phases of new construction and large renovation projects.

Remodeling and facility improvement projects are less comprehensive, but still provide opportunities to realize incremental improvements. Most current building and safety codes are referenced when planning for existing facility remodeling projects so that, step by step, project by project, occupant safety in each facility is improving.

Simply reporting maintenance problems to Physical Plant (2431) can correct hazards and greatly improve occupant safety.
Preparing for a Pandemic | University Operations Safety Office | BYU-Idaho

# Preparing for a Pandemic

Learn how you can keep yourself healthy and safe when a pandemic occurs.

## Preparing for a Day of Pandemic

Many people are concerned about what they can and should do to prepare for the most recent potential medical emergency threatening the world today. Though the timeline of this threat to our safety is not known we can and should prepare for it. These preparations consist of being informed of what it is and what you need to do. There are several sites that can be accessed to help you to know what is happening. The main CDC web site is: CDC Flu****.****

## Preparations at BYU-Idaho

BYU-Idaho is prepared by stockpiling a few materials that we normally did not consider for other emergency situations, i.e. N95 masks. We encourage all students, faculty, staff, and visitors to this site, to prepare by putting together a 72 or 96 hour kit that can be accessed in the event of any emergency. A student kit need only be the bare essentials and can cost less than $20.

## Communicable Disease Policy

Many people are concerned about what they can and should do to prepare for the most recent potential medical emergency threatening the world today. Though the timeline of this threat to our safety is not known we can and should prepare for it. These preparations consist of being informed of what it is and what you need to do. There are several sites that can be accessed to help you to know what is happening. The main website is Flu-Pandemic.

Communicable diseases may be a potential health problem for the university community. As with any community, students studying and functioning in close proximity to one another are susceptible to communicable diseases. This policy is implemented for communicable diseases commonly found in the college population and which can be transmitted by air, object, or through casual contact.

## OSHA: Health Care Workers

OHSA provides guidance for employers and healthcare workers in the event that a pandemic occurs.

## Pandemic Documents

Dr. Dane Dickson, MD, put together a packet of materials to aid in our understanding and preparation. It is titled "Preparing for an Influenza Pandemic".

District Seven Health Department in Idaho Falls, Idaho, has put together an informative pamphlet on the subject.

## Environmental Controls

The CDC has information on controlling the flu virus and stopping the spread of germs at home and in public places.

## Pandemic History

****The Pandemic of 1918****

The Department of Health and Human Services has put together a web page on the Pandemic of 1918. It contains the facts on the pandemic; the lifestyle of the day; how the states were affected; along with records provided by those who were there. It is very interesting as well as educational. Discover more about the Pandemic of 1918.

****COVID-19 Pandemic****

The COVID-19 pandemic changed the way people interacted with each other and resulted in creating new hybrid work environments. Learn more about the history of COVID-19 at the CDC Museum.
Fire Extinguisher Operation | University Safety Office | BYU-Idaho

# Fire Extinguisher Operation

Basic step-by-step instructions for operating a fire extinguisher.

## How to Operate a Fire Extinguisher

Follow these three basic steps to operate a fire extinguisher. Use caution when using an extinguisher based on the type of fire and the extinguisher on hand. For example, use a dry-based extinguisher for oil fires. Water-based extinguishers will spread oil fires.

## 1. Pull the Pin

(Metal Ring at Top of Fire Extinguisher)

## 2. Aim at the base of the Fire

(Stand 8-10 feet from fire)

## 3. Squeeze Handle and Sweep Back and Forth
Fire Prevention Plan | University Operations Safety Office | BYU-Idaho

# Fire Prevention Plan

The Fire Prevention Plan promotes the reduction of fires and fire safety.

## BYU-Idaho's Fire Prevention Plan

OSHA's Fire Prevention Plan regulation, found at 29 CFR 1910.38, 29 CFR 1926.24, and Subpart F requires a written plan that contains specific program elements. This plan addresses fire emergencies that could possibly occur on the campus of BYU-Idaho.

This Fire Prevention Plan is intended to provide pertinent information to students and employees of the university to promote the reduction of the possibility of fires and to specify the type of equipment to use in case of fire. This plan addresses the following issues:

- Major university fire hazards and proper handling and storage procedures.
- Potential ignition sources for fires and their control procedures.
- The type of fire protection equipment or systems which can control a fire involving them.
- Personnel responsible for maintenance of equipment and systems installed to prevent or control ignition of fires and for control of fuel source hazards.

Under this plan, students and employees will be informed of the plan's purpose, preferred means of reporting fires and other emergencies, types of evacuations to be used in various emergency situations, and the alarm system. The plan is closely tied to our emergency action plan where procedures are described for emergency escape route assignments, accounting for all employees after emergency evacuation has been completed, and rescue and medical duties for those employees who perform them. Please visit the Emergency Action Plan for this information.

The university safety office has overall responsibility for the plan. The written Fire Prevention program is posted on the safety office web page and can be accessed from the main university website. View Fire Prevention program.

The FPP communicates to employees, policies, and procedures to follow when fires erupt. This written plan and other related links are available for you to review. View Fire Safety plan

If after reading this program, you find that improvements can be made, please contact the Safety Office at Gilbertb@byui.edu or hartjas@byui.edu. All suggestions are encouraged because the university is committed to the success of the emergency action plan.

Clear understanding, safe behavior, and involvement in the program from every level of the university is the objective of the Safety Office.

**Updated: 8/6/2014**
Fire Safety Training | University Operations Safety Office | BYU-Idaho

# Fire Safety Training

Fire safety training for BYU-Idaho students and employees.

## Fire Prevention Plan

At the time of a fire, employees should know what type of evacuation is necessary and what their role is in carrying out the plan. In cases where the fire is large, total and immediate evacuation of all employees is necessary. In smaller fires, a partial evacuation of nonessential employees with a delayed evacuation of others may be necessary for continued plant operation. Employees are expected to take the personal initiative to learn what is expected of them during a fire to assure their safety. The safety office web page is a valuable resource for information concerning fire protection and emergency evacuation. Safety office personnel may be contacted at 208-496-3002 to provide individualized training, to answer questions, and to otherwise assist students and employees with learning fire safety procedures. The safety office also conducts periodic fire safety training available to all university personnel. The schedule is disseminated via the institutional e-mail system and the faculty and staff bulletin.

## Fire Safety Training Details

Fire safety training includes:

- What to do if an employee discovers a fire
- Demonstration of alarm, if more than one type exists
- How to recognize fire exits
- Evacuation routes
- Assisting employees with disabilities
- Measures to contain fire (e.g. closing office doors, windows, etc. in immediate vicinity)
- Headcount procedures (see EAP for details)
- Return to the building after the "all-clear" signal

Any students or employees who do not understand the available training information are encouraged to contact the safety office for additional instruction. Because failure to comply with university policy concerning fire prevention can result in OSHA citations and fines as well as employee injury, an employee who does not comply with this program may be subject to disciplinary action through established procedures.

## Fire Prevention Equipment

- Types of fires
- Types of fire prevention equipment
- Location of fire prevention equipment
- How to use fire prevention equipment
- Limitations of fire prevention equipment
- Proper care and maintenance of assigned fire prevention equipment and
- Risk minimization techniques

Employees must demonstrate an understanding of the training and the ability to use the equipment properly before they are allowed to use the equipment. If a previously trained employee does not have the understanding or skill required to utilize fire protection equipment, the employee must be retrained.

All persons who receive fire protection training shall be tested for verification of attendance at a training session and shall sign a training record as documentation of the receipt of such training.
Kitchen/Oil Fires | University Operations Safety Office | BYU-Idaho

# Kitchen/Oil Fires

Short videos about how to stop kitchen and oil fires.

## Oil Fire Videos

These are dramatic videos about how to deal with a common kitchen fire--oil in a frying pan. At the Fire Fighting Training School, they demonstrate kitchen oil fires with a deep fat fryer set on a fire field. An instructor dons a fire suit and uses an 8 oz cup at the end of a 10-foot pole to toss water onto the grease fire. The results got the attention of the students. The water, being heavier than the oil, sinks to the bottom where it instantly becomes superheated. The explosive force of the steam blows the burning oil up and out. On the open field, it became a thirty-foot high fireball that resembled a nuclear blast. Inside the confines of a kitchen, the fireball hits the ceiling and fills the entire room. Also, do not throw sugar or flour on a grease fire. One cup of flour or sugar creates the explosive force of two sticks of dynamite.

## Short Video

Kitchen Oil Fire

## Long video (much more info)

Kitchen Fire 411
Potential Ignition Sources | University Operations Safety | BYU-Idaho

# Potential Ignition Sources

Examples of common combustible materials suspectable to an external ignition source.

Flammable or combustible materials will generally not ignite without an external source of ignition. The following procedures shall be used to control known ignition sources at this university:

1. All cutting torch operations should be supervised and conducted in accordance with university hot work policies, procedures and/or permit requirements.
2. Cooking appliances shall be periodically inspected and maintained in proper working condition.
3. Lighted candles are not permitted in university buildings.
4. The university fire protection officer shall be contacted for approval of any anticipated use of open flames for performances and such activities shall be conducted under his/her direction and in compliance with governing fire code regulations.
5. Electrical outlets shall not be overloaded. Electrical appliances and cords shall be monitored by responsible employees and shall be maintained in good working condition at all times. Defective equipment or cords shall promptly be taken out of service until adequate repairs can be made.
6. Smoking is not permitted in university facilities.
7. Small internal combustion engines shall be routinely maintained and kept in proper working condition. Equipment with hot manifolds shall not be utilized or placed in close proximity to flammable or combustible materials.
Field Trip Insurance Summary | Risk Management

# Field Trip Insurance Summary

General Information

Field trip insurance can be purchased by a department to provide additional insurance for students and volunteers participating in University-sponsored, scheduled, and supervised activities. The cost of the insurance can be paid by the department or be built into any class or program fees. 
 
Field trip insurance is secondary insurance, meaning all participants are still required to have their own primary insurance. Not all injuries will be covered. Never tell a student that the field trip insurance or the University will pay for their injury. Have them contact Financial Services at 208-496-1901 in addition to submitting the claim to their personal insurance provider. If the claim is approved by the University's insurance company, the field trip insurance will provide coverage only after the student's personal insurance. 
 
Policy Summary 
$0 deductible 
$2,500 Accidental Medical Expense Benefit 
Premium 

Field Trip Insurance Sign-up Sheet

## Class Activity Type

| | Activity Type | Rate |
| --- | --- | --- |
| I | Standard activities, moderate walking activities e.g. walking tours, trips to state parks, museums, city centers, etc. | $0.20 |
| II | Riflery | $0.25 |
| III | Scuba diving | $2.75 |
| IV | River rafting, kayaking, swimming | $1.70 |
| V | Planned activities, e.g. hiking, ropes courses, mountain biking, X-country skiing, leadership training, overnight survival, etc. | $1.25 |
| VI | Downhill skiing, cave crawling, rock climbing, rappelling | $1.70 |
| VII | Academic field research, traffic studies, soil research, low impact environmental studies, construction design projects, etc. | $1.05 |
| VIII | All active mascots and backup dance participants attending television show auditions and performances. | $1.70 |
| IX | All active ATV participants. | $4.75 |

For further information

August 12, 2022 02:59 PM

See our Insurance FAQ page

Insurance FAQs
GeoBlue International Medical Insurance | Risk Management | BYU-Idaho

# GeoBlue International Medical Insurance

## Policy Summary

GeoBlue Insurance will help cover medical expenses for students and faculty while they are traveling abroad participating in University-sponsored activities. It also includes coverage for political, security, and natural disaster evacuation if the arrangements are made by GeoBlue. 
 
This insurance is mandatory for all international travel. To secure coverage, the trip itinerary and the insurance roster needs to be completed and submitted to Travel Administration a minimum of 15 days before departure. 
 
Coverage is currently at these rates:

## Policy Summary

GeoBlue Insurance will help cover medical expenses for students and faculty while they are traveling abroad participating in University-sponsored activities. It also includes coverage for political, security, and natural disaster evacuation if the arrangements are made by GeoBlue. 
 
This insurance is mandatory for all international travel. To secure coverage, the trip itinerary and the insurance roster needs to be completed and submitted to Travel Administration a minimum of 15 days before departure. 
 
Coverage is currently at these rates:

Weekly Rates

Participant ............................ $11.20

Spouse ................................... $31.35

Child ........................................ $16.25

Family ..................................... $32.50

Please be aware that coverage must be purchased in whole weeks. Coverage must be procured for the duration of the entire trip abroad. Please direct any questions to Leesa Allen at (208) 496-1974 or Tyler Andreasen at (208)496-1972

Insurance Roster Instructions

March 31, 2022 04:15 PM

Learn More

Insurance Roster (Blank Copy)

February 01, 2023 10:32 AM

Download

Insurance Policy Summaries

February 01, 2023 10:31 AM

Download

GeoBlue Website

Visit Site
Insurance Roster Instruction Sheet | Risk Management | BYU-Idaho

# Insurance Roster Instruction Sheet

Insurance Roster

February 01, 2023 10:05 AM

Please complete the Insurance Roster and email it to traveladmin@byui.edu. 

In the email, also include the account number you want the insurance premium charged to and a copy of the trip itinerary.

Download Insurance Roster

## Instructions

1. All orange-highlighted columns are required fields.
2. Visa Type is required if a Visa is required to enter the foreign country.
3. Coverage From is the date the participant leaves the US. If part of the trip is inside the US, list the date the participant actually leaves the US for the Host Country.
4. Coverage To is the date the participant returns to the US from the Host Country.
5. Educational Qualification (drop-down menu) is required if the participant is anyone other than a student.
6. Home Country is the participant's country of citizenship. If the participant is a citizen of the Host Country, coverage WILL NOT be available for that participant, and they should not be included on the roster unless the group is traveling to other countries where that participant is not a citizen.
7. Host Country if traveling to more than one country, it is the country in which the majority of the time will be spent. The participant will have coverage in all foreign countries visited while on the tour, not just the host country.
8. Insured Status (drop-down menu) designates if the coverage is just for the participant or if there will be a spouse and/or dependents. If the spouse or dependents will be acting as chaperons, assisting on the tour in any way, or are students of BYU-Idaho, list them separately and mark as PO (Participant Only). If the spouse or dependent is not assisting on the tour or is not a student, mark as PS (Participant and Spouse), PF (Participant and Family), or PC (Participant and Children).

For questions regarding the INSURANCE ROSTER, please contact Leesa Allen at extension 1974.