Workday Divestiture Blackout Dates | Human Resources | BYU-Idaho

# Workday Divestiture Blackout Dates

As part of the Workday system transition, certain transactions will be paused during scheduled "blackout" periods.

Please review the dates below to see which deadlines apply to you. Transactions must be completed before the listed blackout dates, or they will need to wait until January 2026.

## Final Deadlines Before the Blackout

The table below shows the last day specific Workday transactions will be available. Please review the transactions that apply to you and plan accordingly.

| Last Day | Workday Transactions |
| --- | --- |
| Sunday, October 5, 2025 | HR Blackout Begins. Please see FAQ for details |
| Friday, October 31, 2025 | Submit requisitions to Purchasing department |
| Monday, December 1, 2025 | Hire employees Use your purchasing card Send wire transfers Submit spend authorizations Connect to supplier website (punch-out) |
| Wednesday, December 3, 2025 | Create supplier requests |
| Friday, December 5, 2025 | Create supplier invoice requests Reimburse a student for expenses (funds request) |
| Tuesday, December 9, 2025 | Submit expense reports Order from campus warehouse store |
| Friday, December 12, 2025 | Enter time and time off Approve time and time off Approve expense reports Approve supplier invoices |
| Saturday, December 13, 2025 | Login to "Old" Workday! |

## First Day for Workday Access in New System

The table below shows the first day specific Workday transactions will be available in the new system.

| First Day | Workday Transactions |
| --- | --- |
| Sunday, December 14, 2025 | Login to "New" Workday! Hire employees Enter time and time off |
| Friday, January 2, 2026 | Use your purchasing card Resume all normal Workday activities |
| Monday, January 19, 2026 | Funds Request |

## Blackout Date FAQs

Please email workday@byui.edu should you have any additional questions we can help answer.

Yes. All employees will be affected to some degree by the blackout. Please review the Workday transactions listed in the charts above to understand which functions will be unavailable. 
 
Additionally, all employees will need to confirm their personal information in the new Workday once it goes live. Instructions for completing this process will be provided in December.

Once the blackout begins, certain actions will be unavailable until the new Workday system launches on December 14. If you do not complete required actions before their blackout date, those actions will be paused until after December 14.

Yes. University purchasing cards will be turned off after December 1. Please plan ahead for department holiday parties and year-end purchases. 
 
**Note: With Thanksgiving break falling just before December 1, we strongly encourage you to prepare and complete any needed purchases in advance.**

No. Purchases cannot be made after December 1. Invoices (such as vendor contracts) can be submitted through December 5. All purchasing activities will resume in January 2026. 
 
Please note that you may create a supplier invoice request in Workday (submit an invoice for payment in Workday) and that this can be submitted through December 5. All purchasing activities will resume in January 2026.

Do not submit spend authorizations for 2026 travel unless it is absolutely necessary to secure reservations before January 1. Any authorizations for 2026 travel submitted before January 1 will need to be re-entered in the new Workday system. 
 
As a reminder, spend authorizations must be fully approved before any expenses are incurred for University travel.

All student hiring must be completed before December 1. Beginning December 1, the student job board will no longer connect to Workday. You may still post positions and review candidates, but you will not be able to finalize hires until after December 14. 
 
Please plan Winter 2026 hiring accordingly. We recommend completing all required paperwork before Thanksgiving break. 
 
**Note: Hiring is a regulated process. Starting an employee during the blackout without proper documentation is a violation of law and institutional policy and may result in disciplinary action.**

Yes. You may continue to request time off using Absence Management tasks. 

- If the requested time falls****within the blackout period (October 6-December 13)****, no re-entry will be required.
- If the requested time falls****after December 14****but is submitted during the blackout, you will need to re-enter your request once the new system is live. Additional guidance will be provided in December.

Yes. Hourly employees may continue clocking time in the current Workday system until ****Saturday, December 13. All time must be submitted by this date.**** 
 
Beginning Sunday, December 14, hourly employees will clock time in the new Workday system.

Yes, but if you make changes after October 6, you will need to re-enter the same updates in the new Workday after December 14. 
 
This applies to changes such as: 

- Legal and Preferred Names
- Home or Work Address
- Email or Phone Number
- Tax Withholding Information
- Bank Account Information
- Marital Status
- Dependents (for I-Number access)
- Emergency Contacts

Starting October 6, employees will not be able to make certain changes in Workday until the new system is live. Below is a summary of actions that will remain available and those that will be unavailable during the blackout. 
 
****Permitted Actions**** 

- Changes to personal information (address, email, phone, etc.)
- Changes to tax elections
- Changes to bank account information
- Adding dependents in Workday
- Time off and leave of absence requests
- Clocking time
- Terminations of jobs

****Disabled Actions**** 

- Organizational changes (moving workers or managers)
- Compensation change requests
- Business and job title changes
- Cost center changes
- Creation of new student job requisitions
- Worker location changes
- Cell phone allowance requests