Google NotebookLM | GenAI | BYU-Idaho

# Google NotebookLM

****< GenAI Products Table****

NotebookLM

Google 
Generative (Text) 
 
NotebookLM, an AI-powered tool by Google built on Gemini models, serves as a research and writing assistant. It helps users understand complex documents by summarizing, extracting insights, and generating content from uploaded PDFs, Google Docs, and web articles. This tool streamlines research, note-taking, and content creation by synthesizing information, generating summaries and outlines, and creating study aids. It also enhances understanding through question-answering with source-grounded citations. NotebookLM is generally available. 
 
Academic Integrity 
 
Go to NotebookLM

Conditionally Approved

This service is conditionally approved for BYU-Idaho use within BYU-Idaho's Google Workspace for Education environment. Personal accounts outside of the BYU-Idaho login are permitted only with public data, but are not recommended for school use. 
 
****Permitted Data Types:**** 
Public Data 
Internal Data without Personally Identifiable Information(PII) 
 
****Prohibited Data Types:**** 
Internal Data with PII 
Restricted Data

| | NotebookLM (Free with Personal Google Account) | NotebookLM Pro (with Google One AI Premium) | NotebookLM (with Google Workspace for Education - Basic/Free) |
| --- | --- | --- | --- |
| Who Should Use This | Do NOT use this version with any Nonpublic Institutional Data. | Do NOT use this version with any Nonpublic Institutional Data. | BYU-Idaho users can use this service with certain BYUI data because there is an enterprise agreement in place. |
| Intended Use | AI generation for personal use. | AI generation for personal use. | Research, study, AI generation for private, BYU-Idaho related use. |
| Availability | Free with Google account. | Paid individually. | Included as a Core Service in all Google Workspace for Education editions. |
| Mobile App | | | |
| Data Policy/Privacy | Your data is NOT used to train AI models. No privacy assurances exist. Use at your own risk. | Your data is NOT used to train AI models. No privacy assurances exist. Use at your own risk. | Enterprise-grade data protection: Your data isn't used for AI training, and human review of conversations is prohibited, governed by your organization's Workspace for Education agreement. |
| Permitted Data Use | Public Data | Public Data | Public Data Internal Data without Personally Identifiable Information (PII) |
| AI Model | Google Gemini Retrieval Augmented Gereration (RAG AI). | Google Gemini Retrieval Augmented Generation (RAG AI). | Google Gemini Retrieval Augmented Generation (RAG AI). |
| Integrations | Google Search, Google Drive | Google Search, Google Drive | Google Search, Google Drive |
| File Input Types | Google Drive, PDF, Website (URL), .mp3, YouTube | Google Drive, PDF, Website (URL), .mp3, YouTube | Google Drive, PDF, Website (URL), .mp3, YouTube |
| Works with Microsoft 365 / Salesforce / Dynamics 365 | No | No | No |
| Sharing Capabilities | Can share with specific users, groups, or publicly. | Can share with specific users, groups, or publicly. | Can share with specific users, groups, or publicly. |
| Max Notebooks per User | 100 | 200 | 100 |
| Max Sources per Notebook | 50 | 100 | 50 |
| Max Words/Size per Source | 500,000 words per source. | 500,000 words per source. | 500,000 words per source. |
| Daily Chat Queries | 50 | 100 | Unlimited |
| Daily Audio Generations | 3 | 10 | Unlimited |
| Enterprise-grade Features | No | No | Yes (Implied by robust data protection, "Core Service" status, and compliance with FERPA/GDPR; includes features like data residency and enhanced IAM for administrators) |

| NotebookLM (Free with Personal Google Account) | |
| --- | --- |
| Who Should Use This | Do NOT use this version with any Nonpublic Institutional Data. |
| Intended Use | AI generation for personal use. |
| Availability | Free with Google account. |
| Mobile App | |
| Data Policy/Privacy | Your data is NOT used to train AI models. No privacy assurances exist. Use at your own risk. |
| Permitted Data Use | Public Data |
| AI Model | Google Gemini Retrieval Augmented Generation (RAG AI). |
| Integrations | Google Search, Google Drive |
| File Input Types | Google Drive, PDF, Website (URL), .mp3, YouTube |
| Works with Microsoft 365 / Salesforce / Dynamics 365 | No |
| Sharing Capabilities | Can share with specific users, groups, or publicly. |
| Max Notebooks per User | 100 |
| Max Sources per Notebook | 50 |
| Max Words/Size per Source | 500,000 words per source. |
| Daily Chat Queries | 50 |
| Daily Audio Generations | 3 |
| Enterprise-grade Features | No |

| NotebookLM Pro (with Google One AI Premium) | |
| --- | --- |
| Who Should Use This | Do NOT use this version with any Nonpublic Institutional Data. |
| Intended Use | AI generation for personal use. |
| Availability | Paid individually. |
| Mobile App | |
| Data Policy/Privacy | Your data is NOT used to train AI models. No privacy assurances exist. Use at your own risk. |
| Permitted Data Use | Public Data |
| AI Model | Google Gemini Retrieval Augmented Generation (RAG AI). |
| Integrations | Google Search, Google Drive |
| File Input Types | Google Drive, PDF, Website (URL), .mp3, YouTube |
| Works with Microsoft 365 / Salesforce / Dynamics 365 | No |
| Sharing Capabilities | Can share with specific users, groups, or publicly. |
| Max Notebooks per User | 200 |
| Max Sources per Notebook | 100 |
| Max Words/Size per Source | 500,000 words per source. |
| Daily Chat Queries | 100 |
| Daily Audio Generations | 10 |
| Enterprise-grade Features | No |

| NotebookLM (with Google Workspace for Education - Basic/Free) | |
| --- | --- |
| Who Should Use This | BYU-Idaho users can use this service with certain BYUI data because there is an enterprise agreement in place. |
| Intended Use | Research, study, AI generation for private, BYU-Idaho related use. |
| Availability | Included as a Core Service in all Google Workspace for Education editions. |
| Mobile App | |
| Data Policy/Privacy | Enterprise-grade data protection: Your data isn't used for AI training, and human review of conversations is prohibited, governed by your organization's Workspace for Education agreement. |
| Permitted Data Use | Public Data Internal Data without Personally Identifiable Information (PII) |
| AI Model | Google Gemini Retrieval Augmented Generation (RAG AI). |
| Integrations | Google Search, Google Drive |
| File Input Types | Google Drive, PDF, Website (URL), .mp3, YouTube |
| Works with Microsoft 365 / Salesforce / Dynamics 365 | No |
| Sharing Capabilities | Can share with specific users, groups, or publicly. |
| Max Notebooks per User | 100 |
| Max Sources per Notebook | 50 |
| Max Words/Size per Source | 500,000 words per source. |
| Daily Chat Queries | Unlimited |
| Daily Audio Generations | Unlimited |
| Enterprise-grade Features | Yes (Implied by robust data protection, "Core Service" status, and compliance with FERPA/GDPR; includes features like data residency and enhanced IAM for administrators) |