Evaluator Information | Research & Creative Works Conference | BYU-Idaho

# R&CW Evaluator Information

At the beginning of the semester, a predicted number of faculty are requested based on previous semester statistics. This request is sent to the associate deans and then further delegated to department chairs. Following the close of the registration period (see conference dates here), the actual number of needed faculty are sent to each department chair. From there, the department chairs contact their fellow faculty members to gather faculty. Those names are then sent to the conference staff and feedback materials are prepared for them.

We invite you to participate in this process every semester as time permits. If you have any questions, please contact us.

## Rubrics

We are asking departments to create better and more specific rubrics for their students. Currently, we have multiple rubrics, which can be reviewed beforehand if desired.

Occasionally, despite our best efforts, a rubric may not be specific enough in the area you are critiquing. If you have recommendations for another rubric or changes to current rubrics, please email us before the day of the conference. We also encourage our faculty to speak with their department chairs regarding rubric changes. This will further assist us in our effort to provide better rubrics for future conferences.

Before the day of the conference, faculty from the various departments will receive emails containing hyperlinks to access Qualtrics surveys. These surveys serve as the rubrics for evaluating and submitting your *feedback to the students.

## Conference Day

Check-In

Please visit the Information table at the conference and pick up your faculty badge. This allows us to know that all the faculty have arrived. All evaluating is done electronically; please bring a device such as a laptop, phone, or tablet. Faculty should start arriving by 4:15 pm on the day of the conference.

Location

If you are evaluating for poster presentations, report to the Information table outside the MC Ballroom. The projects and presentations are located inside the MC Ballroom. The space assignments for the participants will be emailed to you along with other presentation information.

Project Types

****Poster Session:**** You will work together with your other faculty to critique a set of related poster presentations. After reviewing the posters, completing the rubric, and recording feedback, you and your partner will decide a ranking for each project. 
 
****Performing Arts Session:**** Performing Arts sections typically consists of music, dance, and theatrical performances. This portion of the conference is held in Hart 208 A&B. For each set of performances, a panel of judges from faculty and senior students score the participants.

## Faculty Schedule (Subject to Change)

Poster Session

****4:00-4:30 pm:**** Arrive at the conference and check-in. Please do not begin evaluation until 4:30 pm, as some of the students may still be setting up. This is the time for you to ask any questions you may have regarding the conference and to review your given abstracts. 
****4:30-6:00 pm:**** This is your allotted evaluation time. Plan your schedule accordingly to allow time to visit each of the projects in your session so you can give them fair evaluation. 
****6:00-6:15 pm:**** Meet with your evaluation partner and make final decisions for the Best in Session (if necessary). Once finalized, return the feedback to the faculty Table by 6:15pm. 
****6:15-6:30 pm:**** Students take down their projects at 6:30 pm. Feel free to take this time to visit other student projects at the conference.

Live Performance

****6:00-8:00 pm:****This is the duration of the live performances. This time could vary depending on the number of submissions. Time is allotted between each performance for writing questions and comments. 
****8:00-9:00 pm:****This time is designated for Q&A with the performers.