## Metadata For Data Fields This Worksheet Lists The Fields Of The "Quarterly Data Summary" Sheet And Provides Explanation Of The Metrics (Metadata). Organisations In-Scope

| DEFRA                                                     |
|-----------------------------------------------------------|
| Actual Department metadata - where differs from requested |
TECHNICAL DEFINITION (ACTUAL)
PERIOD FOR DATA IN JULY QDS (REQUESTED)
GROUP
SUB-GROUP
FIELD NAME
TECHNICAL DEFINITION (REQUESTED)
PERIOD OF DATA REPORTED IN QDS (REQUESTED)
DEPARTMENTAL COVERAGE OF DATA (REQUESTED)
DATA SOURCE COLLECTION FREQUENCY
TYPE OF DATA (e.g. MI, Official Stats or National Stats)
Spending
Budget
Total Departmental Expenditure Limit (DEL)
(Resource DEL excluding depreciation) + (Capital DEL)
Full year outturn
2010/11
Full
Monthly
Management information
of which Resource DEL (excl. Depreciation)
(Resource DEL excluding depreciation) 
Full year outturn
2010/11
Full
Monthly
Management information
Top 5 contributory elements
5 largest areas of spending, as defined by the department, to cover a substantial proportion of DEL.
Full year outturn
2010/11
Determined by top 5 programmes chosen
Monthly
Management information
Purchase of goods & services within Resource DEL
Full year outturn
2010/11
Full
Monthly
Management information
RDEL, Purchase of Goods and services. Procurement spending should be recorded as a gross rather than net expenditure. This should be current procurement which falls within resource DEL, therefore excluding all Capital procurement.  Should include entries against NAC Codes: "B3501" + "E20"; Expenditure should be recorded in £m.  
Full year outturn
2010/11
Full
Monthly
Management information
Payroll within Resource DEL
Pay includes salaries, employers" National Insurance Contributions, and accruing pension costs in RDEL. NAC Codes - all codes under "A15". Expenditure should be recorded in 
£million and in real terms, with no normalisation applied.  
Full year outturn
2010/11
Full
Monthly
Management information
Grants within Resource DEL
Grant payments or subsidies to individuals or bodies inside or outside the public sector within Resource DEL. The figure should not include any "capital" grants or subsidies. The NAC Code definition is complex but covers:
- Current grants to local government spending NAC= "M10", "M15", "M20", "M30", "M40"
- Current grants to persons and not for profit bodies NAC= "D10" - Current grants abroad NAC= "D20" - Subsidies to private sector companies NAC= "C10, C50" - Subsidies to public corporations NAC="C20, C35"
of which Capital DEL
(Capital DEL), taken from COINS.
Full year outturn
2010/11
Full
Monthly
Management information
Top 5 contributory elements
5 largest areas of spending, as defined by the department, to cover a substantial proportion of Capital DEL.
Full year outturn
2010/11
Determined by top 5 programmes chosen
Monthly
Management information
Total Annually Managed Expenditure (AME)
(Resource AME excluding depreciation) + (Capital AME), taken from COINS
Full year outturn
2010/11
Full
Monthly
Management information
Top 5 contributory elements
5 largest areas of spending, as defined by the department, to cover a substantial proportion of Total AME.
Full year outturn
2010/11
Determined by top 5 programmes chosen
Monthly
Management information
Quarter
Q4 2010/11
Full
Annual
Management information
Common Areas of Spend
Office Estate Area
The sum of Building Net Internal Area (NIA) for the buildings occupied by the organisation. NIA is the part of the net internal area in a building currently physically occupied by the 
organisation. This equates with an estate agent"s floor area available for letting.  It is 
calculated by subtracting the vertical ducts, structural columns, plant areas, toilets, lifts, staircases and lift lobbies from the gross internal area.  NIA is measured in sq metres.  NIA 
should only cover those buildings used as office space and for buildings over 500m2. 
Annual
Management information
Quarter
Q4 2010/11
Office Accommodation over 500m2 for entire family
Office Estate Costs
This is the sum of the following items: Service charges, Internal repair and maintenance costs, Security costs, Cleaning costs, Water and sewerage costs, Total energy costs, Net rent, Rates, Unitary Charges / Facilities Price.  As defined by e-PIMS. This should be 
provided as £m and cover the cost for the NIA reported, for office buildings over 500m2. 
Annual
Management information
Cost of the Office Estate per M2
Derived from the cost and total m2.
Quarter
Q4 2010/11
Office Accommodation over 500m2 for entire family
Cost of the Office Estate per full-time equivalent (FTE)
Annual
Management information
Quarter
Q4 2010/11
Office Accommodation over 500m2 for entire family
Derived from cost of the estate and FTEs (sourced above).    Office based staff (FTE), Permanent and temporary employees who are based in office accommodation with all the facilities they need to undertake their job. This should include the time home workers spend in the office. This figure should exclude contractors, outsourced staff (who may not be listed on the pay-roll but seen as a "contract" costs and not "staff salary" cost) and home workers time spent working from home.
Quarter
Q4 2010/11
Full
Monthly
Management information
Procurement spend
The total value of payments made to third party suppliers, excluding VAT.  This excludes payroll, non-cash expenditure (e.g. depreciation), grants and benefit payments, but should include capital, resource and programme spend on goods and services.
Price of standard commodity items
Price of a box of standard A4 white copier plain paper (typically 80 gsm) in £ units per 2,500 sheets of paper.
Quarter
Q4 2010/11
Full
Quarterly
Management information
Average price paid per KWH of energy in £ units.
Total 3rd party ICT cost
The total value of payments made to third party ICT suppliers, excluding VAT.
Quarter
Q4 2010/11
Full
Monthly
Management information

Definition is based on the well-established PSPES (Public Services Expenditure data), excluding VAT. 

Defra, Animal Health, Veterinary Laboratory Agency, Veterinary Medicines Directorate, CEFAS, Environment Agency, FERA (Excludes Q4 data), Gangmasters Licensing Agency, Marine Management Organisation, Natural England, Rural Payments Agency, Sustainable Development Commission

| Quarter                                                                                                                                                                          | Q4 2010/11                                                                                    | Full   | Quarterly   | Management    |
|----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|-----------------------------------------------------------------------------------------------|--------|-------------|---------------|
| information                                                                                                                                                                      |                                                                                               |        |             |               |
| Desktop Cost per full-time equivalent                                                                                                                                            | Future work on ICT desktop will be based around IT assets definitions. Please provide data    |        |             |               |
| against the contemporary definitions used within your department, specifying the standard                                                                                        |                                                                                               |        |             |               |
| within the caveats section (column Q).                                                                                                                                           |                                                                                               |        |             |               |
| These are the items that are delivered as a minimum to the end user to allow them to access their standard IT services.                                                          |                                                                                               |        |             |               |
| The annual cost assumes one device per FTE and includes the hardware (the laptop or desktop), standard software, the various basic services needed to support the normal         |                                                                                               |        |             |               |
| operation (i.e. workstation break-fix support; network connection and remote access per device).                                                                                 |                                                                                               |        |             |               |
| The figure excludes: helpdesk calls; blackberry purchase and service costs; network costs (e.g. LANs / WANs); email storage on servers (it is difficult to estimate a charge per |                                                                                               |        |             |               |
| user given some infrastructure storage will not be used by some users); desktop server management; printer costs (e.g. cartridges, tone, support service, hardware rental);      |                                                                                               |        |             |               |
| additional non-standard software (e.g. Microsoft Project).                                                                                                                       |                                                                                               |        |             |               |
| Either use: (a) OEP definitions or (b) department own definitions. Please specify definitions                                                                                    |                                                                                               |        |             |               |
| within caveats section (column Q).                                                                                                                                               |                                                                                               |        |             |               |
| Quarter                                                                                                                                                                          | Q4 2010/11                                                                                    | Full   | Quarterly   | Management    |
| information                                                                                                                                                                      |                                                                                               |        |             |               |
| The data collected and available from the Department's management information. Includes staff costs, consultancy and agency staff,  office services, transaction costs           |                                                                                               |        |             |               |
| provided by shared services. It does not include an allocation of staff costs for those staff who have a partial finance function and whose costs are not charged within the     |                                                                                               |        |             |               |
| corporate services boundary.                                                                                                                                                     |                                                                                               |        |             |               |
| Corporate Service cost, broken out by                                                                                                                                            |                                                                                               |        |             |               |
| functional area into HR, Finance,                                                                                                                                                |                                                                                               |        |             |               |
| Procurement, Legal and                                                                                                                                                           |                                                                                               |        |             |               |
| Communications                                                                                                                                                                   |                                                                                               |        |             |               |
| Fraud, Error, Debt                                                                                                                                                               | Either use: (a) NFA definitions or (b) department own definitions. Please specify definitions |        |             |               |
| within caveats section (column Q).                                                                                                                                               |                                                                                               |        |             |               |
| Quarter                                                                                                                                                                          | Q4 2010/11                                                                                    | Full   | Quarterly   | Management    |
| information                                                                                                                                                                      |                                                                                               |        |             |               |
| Total Identified Fraud (£million)                                                                                                                                                |                                                                                               |        |             |               |
| Debt and debtor days should be those arising from Fraud and Error                                                                                                                |                                                                                               |        |             |               |
| Total Known Errors (£million)                                                                                                                                                    |                                                                                               |        |             |               |
| Total Debt (£million)                                                                                                                                                            |                                                                                               |        |             |               |
| Total Debtor Days                                                                                                                                                                |                                                                                               |        |             |               |
| Quarter                                                                                                                                                                          | Q4 2010/11                                                                                    | Full   | Monthly     | Management    |
| information                                                                                                                                                                      |                                                                                               |        |             |               |
| For SMEs - Core Defra only, other areas of the department cannot yet provide this information other than manually.                                                               |                                                                                               |        |             |               |
| For VCS, see notes                                                                                                                                                               |                                                                                               |        |             |               |

Figures are for the Defra family property centres for offices over 500sqm, in accordance with the Benchmarking Service Mandate. 

The latest data reported refers to 2009/10 (benchmarking exercise as at 31/03/2010) and not  2010/11 as requested. This is because benchmarking is conducted annually in arrears and we are currently at the data gathering stages for the 10/11 financial year. The 10/11 data will not be available from Cabinet Office until mid to end of July, and quite often their contractor, IPD, does not get final performance figures until August or September. The figures are in arrears for the year (they are collected on an annual basis), not for each quarter. 

VMD - Note FERA excludes Q4 data.  Also see notes on validation.

All data for all organisations included is still subject to further validation and qualification, based on G&S (PSPES) classifications.  This will be finalised in July as Resource Accounts work concludes and may result in revised figures in the next QDS report.

For A4 paper: Core Defra, Animal Health, MMO, Natural England.

For A4 paper: Box = 5 reams = 2500 sheets Double Sided Copying, Colour Inkjet, Colour Laser Printing. PaperCo Buying Solutions Contract rate (price per thousand) £4.35
For energy: Core Defra and executive agencies.

For energy: Average price paid per KWH of energy in £ units.  Data from  the  Resource Accounts - covers all fuel types.  Relates to sites included within SOGE reporting. Data is collected on an annual basis, unable to report quarterly data. Data is only collected once a year and therefore there is no Q4 data.

Organisations included within this cost figure are: Core Defra, Natural England, Animal Health, Veterinary Laboratories Agency, Food & Environment Research Agency , Commission for Rural Communities,  Gangmasters Licensing Authority, Sustainable Development Commission, Marine Management Organisation, Royal Commission on Environmental Pollution. Data is only collected once a year and therefore there is no Q4 Data is for the core department only. Processes are being put in place to collect the cross network data for future returns.
The baseline figure in the business plan was for the whole network based on the OEP exercise. The OEP exercise was a one off labour intensive exercise. The department does not have the resources to carry out this exercise quarterly. There was a lack of clarity round definitions from HMT and CO and this return shows data for the core department only. Data shown is actual outturn figures for January, February and March 2011. The previous data is the full financial year 2010/11. 
Data shown is actual outturn figures for January, February and March 2011. The previous data is the full financial year 2010/11.

The department will collect data from ALBs for future returns this will be from readily available MI and not follow the OEP definitions.

Fraud measure covers all Defra family including agencies and NDPBs. 
The data for fraud is collected annually and not available on a quarterly basis. The department does not currently collect data relating to errors this would be an onerous manual exercise to complete. Core previous figure is £1.3m for 09/10.  The department does not currently collate data relating to errors this would be an onerous manual exercise to complete. Also the debt relating to Fraud is not readily available. Processes are being set up to collate this data in the future. 
Core Defra only VCS see notes in next column
For SMEs - Core Defra only, other areas of the department cannot yet provide this information other than manually.

1. Data is provided for core Defra only and just for SMEs and requires further validation.  See points above on Procurement Spend. 2. The classification of 'Third Sector' was Charities, Mutuals, Social Enterprises, Cooperatives and Voluntary Organisations. VCS definition now appears to be just Charities if based on the guidance at the Charity Commission website.  The classification of Defra's records is not fully validated, so providing data at the moment may present an inaccurate picture. 3. Common categorisation of SMEs and VCS is being sought to accurately update Defra's records as well as those of all its ALBs to ensure all areas of the department family use the same and can be reported consistently. 4. Actions have been agreed to increase the focus on possible use of SMEs. 5. Discussions on the ability of VCS organisations to provide goods and services continue and they are being given every opportunity to respond.

| DEFRA                                                                                                                                                                           | Organisations out-of-scope                                                                    |
|---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|-----------------------------------------------------------------------------------------------|
| Actual Department metadata - where differs from requested                                                                                                                       |                                                                                               |
| TECHNICAL DEFINITION (ACTUAL)                                                                                                                                                   | DEPARTMENTAL COVERAGE OF DATA ACTUAL)                                                         |
| JULY QDS (REQUESTED)                                                                                                                                                            |                                                                                               |
| GROUP                                                                                                                                                                           | SUB-GROUP                                                                                     |
| REPORTED IN QDS                                                                                                                                                                 |                                                                                               |
| (REQUESTED)                                                                                                                                                                     |                                                                                               |
| DEPARTMENTAL                                                                                                                                                                    |                                                                                               |
| COVERAGE OF DATA                                                                                                                                                                |                                                                                               |
| (REQUESTED)                                                                                                                                                                     |                                                                                               |
| DATA SOURCE                                                                                                                                                                     |                                                                                               |
| COLLECTION                                                                                                                                                                      |                                                                                               |
| FREQUENCY                                                                                                                                                                       |                                                                                               |
| TYPE OF DATA                                                                                                                                                                    |                                                                                               |
| (e.g. MI, Official                                                                                                                                                              |                                                                                               |
| Stats or                                                                                                                                                                        |                                                                                               |
| National Stats)                                                                                                                                                                 |                                                                                               |
| Quarter                                                                                                                                                                         | Q4 2010/11                                                                                    |
| information                                                                                                                                                                     |                                                                                               |
| Financial                                                                                                                                                                       |                                                                                               |
| Indicators                                                                                                                                                                      |                                                                                               |
| Accuracy of Cash Forecasting                                                                                                                                                    | Cashflow Management Scheme: Departments with a gross cashflow of over £3bn p.a.               |
| provide daily and monthly forecasts of their gross cash payments and receipts up to six                                                                                         |                                                                                               |
| weeks ahead. The scheme monitors the difference between the forecast and outturn and                                                                                            |                                                                                               |
| expresses the difference as a percentage variance on forecast.. Target is for the outturn to                                                                                    |                                                                                               |
| be within 5% of the forecast.                                                                                                                                                   |                                                                                               |
| The percentage variance of forecast to actual working capital.                                                                                                                  | Working Capital Forecast                                                                      |
| [% variance of Actual v Forecast]                                                                                                                                               |                                                                                               |
| Management                                                                                                                                                                      |                                                                                               |
| information                                                                                                                                                                     |                                                                                               |
| Working capital is calculated as : Total current assets less total current liabilities                                                                                          |                                                                                               |
| Annual - 2010/11                                                                                                                                                                | 2010/11                                                                                       |
| intention to move to                                                                                                                                                            |                                                                                               |
| quarterly collection                                                                                                                                                            |                                                                                               |
| As per requested definition                                                                                                                                                     | whole net work as per consolidated accounts                                                   |
| the payments were outstanding at the year end whereas this year in line with managing cash all CFER transfers were completed before                                             |                                                                                               |
| year end. Added to this, there were changes in the accounting treatment of  SPS income and expenditure.                                                                         |                                                                                               |
| o Current Assets                                                                                                                                                                |                                                                                               |
| - Inventories                                                                                                                                                                   |                                                                                               |
| - Current trade and other receivables                                                                                                                                           |                                                                                               |
| - Cash and cash equivalents                                                                                                                                                     |                                                                                               |
| - Other current financial assets                                                                                                                                                |                                                                                               |
| - Assets classified as held for sale                                                                                                                                            |                                                                                               |
| o Current Liabilities                                                                                                                                                           |                                                                                               |
| - Current trade and other payables                                                                                                                                              |                                                                                               |
| - Gilt edged stock                                                                                                                                                              |                                                                                               |
| - Other current liabilities                                                                                                                                                     |                                                                                               |
| The percentage variance of forecast to actual Net Book Value(NBV) of Fixed Assets.                                                                                              | Net Book Value (%) [% variance of                                                             |
| Actual v Forecast]                                                                                                                                                              |                                                                                               |
| Management                                                                                                                                                                      |                                                                                               |
| information                                                                                                                                                                     |                                                                                               |
| Annual - 2010/11                                                                                                                                                                | 2010/11                                                                                       |
| intention to move to                                                                                                                                                            |                                                                                               |
| quarterly collection                                                                                                                                                            | NBV of fixed assets is calculated  as the historic cost or valuation (of the assets included) |
| less accumulated depreciation (i.e. depreciation to date) of the assets.                                                                                                        |                                                                                               |
| Note that in WGA, Fixed Assets are referred to as "Non-current assets" and include the                                                                                          |                                                                                               |
| following:                                                                                                                                                                      |                                                                                               |
| - property, plant and equipment                                                                                                                                                 |                                                                                               |
| - investment property                                                                                                                                                           |                                                                                               |
| - intangible assets                                                                                                                                                             |                                                                                               |
| - non-current trade and other receivables                                                                                                                                       |                                                                                               |
| - Other non-current financial assets                                                                                                                                            |                                                                                               |
| Whole life department cost as defined in the Major Projects Authority (MPA) guidelines.                                                                                         | Full life                                                                                     |
| project                                                                                                                                                                         |                                                                                               |
| Monthly                                                                                                                                                                         | Management                                                                                    |
| information                                                                                                                                                                     |                                                                                               |
| Major Projects                                                                                                                                                                  |                                                                                               |
| (Top 5)                                                                                                                                                                         |                                                                                               |
| The Thames Estuary 2100 (TE2100) Plan provides a strategy for protecting London and the Thames Estuary from tidal flooding to the year 2100 and beyond, taking account          |                                                                                               |
| of climate change, varying socio-ecominic pressures and the need to maintain and improve the existing system of flood defences which include the Thames Barrier and             |                                                                                               |
| associate gates. The cost of maintaining and improving these defences is justified by the high value of assets protected with over 1.25million people living and working in the |                                                                                               |
| tidal flood plain and £200bn of property at risk. The area at risk of tidal flooding includes four World Heritage sites, the centre of national government and the London       |                                                                                               |
| Underground as well as other key sites of national and international importance.                                                                                                |                                                                                               |
| The TE2100 Plan sets out our short-, medium- and long-term programme of investments and other recommended actions to manage tidal flood risk from now through to the            |                                                                                               |
| end of this century and into the 22nd century.  Development of the TE2100 Plan and its future maintenance is based on a managed adaptive approach to ensure that the right      |                                                                                               |
| investments are made at the right time.  Our Strategic Outline Programme (SOP) document describes the delivery of the programme through a number of sub elements as             |                                                                                               |
| follows, the first of which will be a 10-year asset programme of estimated value £425m.                                                                                         |                                                                                               |

For the first 25  years of the TE2100 Plan to 2034, we recommend that the existing flood defence system is maintained and improved as required to maintain current defence standards at an estimated cost (2009 prices) of £1.5bn.  From 2035 to 2050, there will be a £1.8bn programme of renewal and improvement which brings with it opportunities to reshape and renew the riverside, working in partnership with local communities and developers. Around 2050, the decision must be made on the "end of century" option, to be in place by the year 2070.  Current indications are that this will be a new Thames Barrier in Long Reach, six miles downstream of the current site, but the final decision will be made in the 2050s.  Beyond 2070, the defences will be maintained, improved and raised to accommodate climate change and other requirements. The cost of this third phase is estimated as £6bn to £7bn - depending on the "end of century" option adopted. A major new structure such as a barrier will have a design life of 100 years, and our Plan will therefore shape the management of tidal defences for London and the Thames estuary up until the year 2170. In parallel with the investment programme, the TE2100 Plan recommends multi-partner actions to improve the management of flood risk in the defended floodplain, and to improve the environment - reflecting our "Create A Better Place" corporate strategy.  These actions are designed to be delivered through collaborative working at local level, with multiple funding partners. Flood & Coastal Resilience partnerships will be established for marginal areas where full exchequer funding cannot be justified, and major beneficiaries will also contribute appropriately - including in those areas which do attract exchequer funding. In addition, through the Metropolitan Flood Acts (1879-1962), it is anticipated that significant 3rd party funding will be secured through application of our contributions policy which enforces riparian owner responsibilities for their defences within the London Excluded Area. The long-term strategic nature of TE2100 Action Plan, underpinned as it is by a firm evidence base, provides confidence for dialogue with existing and potential future partners to seek synergies between our programmes. 

Project B RPA IT Outsourcing / Business Process Outsourcing project RPA ITO/BPO is at scoping stage, looking at various options.  There are no funds currently allocated to this activity, as the scoping work is being carried out using existing Defra resources from other activities.  
Project C New Waterways Charity project Currently, the Secretary of State for Environment, Food and Rural Affairs is responsible for over 4,000 km of the inland waterway network of England and Wales. The two largest navigation authorities managing this network on behalf of the Secretary of State are:
- British Waterways, a public corporation, which cares for 2,500 km of canals, 500 km of river navigations, 15 km of docks and many thousands of associated locks, bridges, embankments and aqueducts; and
- The Environment Agency, a non-departmental public body, primarily concerned with flooding, pollution and rivers, which cares for 1,000 km of mainly river navigation.

Government plans for the transition of British Waterways into civil society. This will give waterways users, and their local communities, a greater involvement in how the waterways are managed. The proposal will also help the waterways to be more financially sustainable, as the new charity will have access to new sources of commercial and private income, and fundraising, including legacies and donations. It will create the opportunity to grow a strong base of volunteers who can help maintain a range of waterways assets, through their knowledge, expertise, passion and commitment. The grant projections to British Waterways are: £41.5m for 2011/12 and £39m for the following 3 years of this SR period.  Admin costs are £997k for 2011/12.  Total £42.50m for 2011/12.

Project D Covent Garden Market Authority Redevelopment project New Covent Garden Market is the UK's largest fresh produce wholesale market. Produce sold is, primarily, fresh fruit and vegetables and flowers.   It is located on a 57 acre site at Nine Elms in Wandsworth and run by the Covent Garden Market Authority (CGMA), a Defra owned business (a statutory, or public, corporation). CGMA is fully selffunding. 

With the agreement of Defra and HMT, CGMA is currently undertaking a multi-million pound redevelopment project of the Nine Elms site and the market"s accommodation. The redevelopment which is in essence a land swap deal will produce modern market facilities at no direct cost to the taxpayer.  
whole net work as per consolidated accounts Data is only collected once a year and therefore there is no Q4 data.

| DEFRA                                                                          | Organisations out-of-scope                                                     |
|--------------------------------------------------------------------------------|--------------------------------------------------------------------------------|
| Actual Department metadata - where differs from requested                      |                                                                                |
| TECHNICAL DEFINITION (ACTUAL)                                                  | DEPARTMENTAL COVERAGE OF DATA ACTUAL)                                          |
| JULY QDS (REQUESTED)                                                           |                                                                                |
| GROUP                                                                          | SUB-GROUP                                                                      |
| REPORTED IN QDS                                                                |                                                                                |
| (REQUESTED)                                                                    |                                                                                |
| DEPARTMENTAL                                                                   |                                                                                |
| COVERAGE OF DATA                                                               |                                                                                |
| (REQUESTED)                                                                    |                                                                                |
| DATA SOURCE                                                                    |                                                                                |
| COLLECTION                                                                     |                                                                                |
| FREQUENCY                                                                      |                                                                                |
| TYPE OF DATA                                                                   |                                                                                |
| (e.g. MI, Official                                                             |                                                                                |
| Stats or                                                                       |                                                                                |
| National Stats)                                                                |                                                                                |
| Results                                                                        | Input Indicators                                                               |
| As per Business Plan and Business Plan Measurement Annex                       | As per Business Plan and Business Plan Measurement Annex, click on link below: |
| (SPS) claim                                                                    |                                                                                |
| http://www.defra.gov.uk/corporate/about/what/business-planning/                |                                                                                |
| As per Business Plan and Business Plan Measurement Annex, click on link below: | 2 Unit cost of delivery of Higher Level                                        |
| Stewardship (HLS) schemes                                                      |                                                                                |
| http://www.defra.gov.uk/corporate/about/what/business-planning/                |                                                                                |
| As per Business Plan and Business Plan Measurement Annex, click on link below: |                                                                                |
| http://www.defra.gov.uk/corporate/about/what/business-planning/                |                                                                                |
As per Business Plan and Business Plan Measurement Annex, click on link below: http://www.defra.gov.uk/corporate/about/what/business-planning/

As per Business Plan and Business Plan Measurement Annex, click on link below:

http://www.defra.gov.uk/corporate/about/what/business-planning/

As per Business Plan and Business Plan Measurement Annex, click on link below: http://www.defra.gov.uk/corporate/about/what/business-planning/

Impact Indicators
As per Business Plan and Business Plan Measurement Annex
1 Farmland birds index
As per Business Plan and Business Plan Measurement Annex, click on link below: http://www.defra.gov.uk/corporate/about/what/business-planning/ As per Business Plan and Business Plan Measurement Annex, click on link below:

http://www.defra.gov.uk/corporate/about/what/business-planning/ As per Business Plan and Business Plan Measurement Annex, click on link below: http://www.defra.gov.uk/corporate/about/what/business-planning/ As per Business Plan and Business Plan Measurement Annex, click on link below:
http://www.defra.gov.uk/corporate/about/what/business-planning/ As per Business Plan and Business Plan Measurement Annex, click on link below: http://www.defra.gov.uk/corporate/about/what/business-planning/ As per Business Plan and Business Plan Measurement Annex, click on link below: http://www.defra.gov.uk/corporate/about/what/business-planning/ As per Business Plan and Business Plan Measurement Annex, click on link below: http://www.defra.gov.uk/corporate/about/what/business-planning/ As per Business Plan and Business Plan Measurement Annex, click on link below: http://www.defra.gov.uk/corporate/about/what/business-planning/

Current data is preliminary and refers to FY 10/11. Annual accounts are currently under due diligence, we should be able to provide the final actual figure at the end of July 2011. Current data refers to FY 10/11. Previous data N/A - new methodology in place so previous data points not available. 

Current data is preliminary and refers to the budget for FY 11/12. Provisional data will be available within two weeks of year ends. Validated data will be ready within about four weeks as part of Environment Agency year end financial procedures. Previous data N/A - new methodology in place so previous data points not available. Previous data refers to 2008/09 FY.  Current data refers to 2009/10 FY. Data will be available within approx. 8 months of year ends. The current 2011/12 data is provisional. It may  be revised at the end of the FY with actuals. Previous data N/A - new methodology in place so previous data points not available. Previous data refers to 2009/10 FY.  Current data refers to 2010/11 FY.  Annual figures on capital spend by Environment Agency should be available shortly after the end of the relevant financial year. Finalised outturns from local authority spend on the RFCC levy usually available by December following the end of the relevant financial year. Previous data refers to 2003. Current data refers to 2008. Due to year-on-year variability in bird populations, it is not valid to make comparisons across a one year period.  A comparison across a five year period is the shortest statistically valid comparison.  The index is published approximately a year following the reference year.  Data is available for 2009 but it is not used in this indicator yet due to the unreliability of the end point in the smoothed series. The farmland birds index is based on population trends for 19 farmland bird species.  Short-term change may be only assessed reliably over five year period. Previous data refers to 2008. Current data refers to 2009. The index is published a year following the reference year. Data is published by July of the year following the reference year. Previous data refers to 2005. Current data refers to 2010. Due to year-on-year variability, it is not valid to make comparisons across a one year period hence why we are using 2005 as the baseline. Published four months after the year to which the latest data relate. Previous data refers to 2009/10. Current data refers to Q4 10/11. Data for Q1 11/12 will be available sometime in July. 

The indicator represents the cumulative %. Current data refers to 2009/10. Results are available in the Autumn of each year - about 9 months after the most recent set of samples are taken to allow for analysis and assessment of the data. Previous data N/A - new methodology in place so previous data points not available. Previous data refers to Q2 09/10. Current data refers to Q2 10/11. Due to the strong seasonality of this indicator, it is much more meaningful to compare equivalent quarters. Data becomes available approximately 6-7 months after the period it refers to. There is a clear seasonal effect with this indicator, mostly due to increased recycling of green waste in the spring and summer. Quarter on quarter comparisons can therefore be misleading. However, there is a clear trend of increased recycling rates over time. Latest modelling suggests that this metric is on course to meet the 2020 target. Previous data refers to 2009. Current data refers to 2010. Data is produced 3 months in arrears. Previous data refers to Q3 2010/11. Current data refers to Q4 2010/11. Data becomes available approximately two months after the end of each quarter. 

| DEFRA                                                                                                                 | Organisations out-of-scope            |
|-----------------------------------------------------------------------------------------------------------------------|---------------------------------------|
| Actual Department metadata - where differs from requested                                                             |                                       |
| TECHNICAL DEFINITION (ACTUAL)                                                                                         | DEPARTMENTAL COVERAGE OF DATA ACTUAL) |
| JULY QDS (REQUESTED)                                                                                                  |                                       |
| GROUP                                                                                                                 | SUB-GROUP                             |
| REPORTED IN QDS                                                                                                       |                                       |
| (REQUESTED)                                                                                                           |                                       |
| DEPARTMENTAL                                                                                                          |                                       |
| COVERAGE OF DATA                                                                                                      |                                       |
| (REQUESTED)                                                                                                           |                                       |
| DATA SOURCE                                                                                                           |                                       |
| COLLECTION                                                                                                            |                                       |
| FREQUENCY                                                                                                             |                                       |
| TYPE OF DATA                                                                                                          |                                       |
| (e.g. MI, Official                                                                                                    |                                       |
| Stats or                                                                                                              |                                       |
| National Stats)                                                                                                       |                                       |
| Other data sets                                                                                                       |                                       |
| Departments to carry out further work to identify which to include in the QDS, in line with guidance from the centre. | 1 TBC - see notes for more            |
| information                                                                                                           |                                       |
information information information information
Structural Reform Plan Actions
Total number of actions completed since April 2011
Quarter
Q1 2011/12
Full
Monthly
Management information
The number of actions completed between April-June 2011 as agreed alongside the Number 10 Business Plan monitoring process. Data for the 'Previous' cell is not applicable, due to actions being introduced for 2011/12.
Quarter
Q1 2011/12
Full
Monthly
Management information
Total number of actions overdue
The number of actions overdue over the period as agreed alongside the Number 10 Business Plan monitoring process. Data for the 'Previous' cell is not applicable, due to actions being introduced for 2011/12.
Number of overdue actions that are attributable to external factors
Quarter
Q1 2011/12
Full
Monthly
Management information
The number of actions overdue over the period as agreed alongside the Number 10 Business Plan monitoring process that are due to external factors. Data for the 'Previous' cell is not applicable, due to actions being introduced for 2011/12.
Quarter
Q1 2011/12
Full
Monthly
Management information
Total number of actions ongoing
The number of actions ongoing over the period as agreed alongside the Number 10 Business Plan monitoring process.
Data for the 'Previous' cell is not applicable, due to actions being introduced for 2011/12.
Total number of actions in the business plan that have yet to start
Quarter
Q1 2011/12
Full
Monthly
Management information
The number of actions yet to start over the period as agreed alongside the Number 10 Business Plan monitoring process. Data for the 'Previous' cell is not applicable, due to actions being introduced for 2011/12.
Currently doing further work to identify which exact other data sets to include. Additional information on Defra"s indicators (including the 
measurement annex explaining the rationale for choosing the indicator as well as the methodology) can be found in http://www.defra.gov.uk/corporate/about/what/business-planning/. There is also a wealth of public information to complement the Impact indicators (the Input indicators are drawn from internal administrative data); below we provide some relevant links:

Agriculture: - Agriculture in the UK (National Statistics, a good starting point for Higher Level Stewardship, Single Payment Scheme, Productivity etc.): http://www.defra.gov.uk/statistics/foodfarm/cross-cutting/auk/ - Single Payment Scheme: Background: http://www.defra.gov.uk/food-farm/farm-manage/single-pay/ - 2009 CAP payments made to UK beneficiaries: http://data.gov.uk/dataset/cap-uk-payments-2009 Water Quality: - Defra statistics site has lots of information but National Statistics are prepared on a different basis to the QDS indicator and will not match: http://www.defra.gov.uk/statistics/environment/inland-water/ Waste and Recycling: - Waste Data Overview is a good place to start: http://www.defra.gov.uk/statistics/files/20110617-waste-data-overview.pdf - Q2 2010/11 Recycling Rates (National Statistics): http://www.defra.gov.uk/statistics/files/mwb201011Q2_statsrelease.pdf - Q2 2010/11 Recycling Rates (data tables): http://www.defra.gov.uk/statistics/files/2010-11-Quarter-2-publication.xls Bovine TB: - Introduction on the Defra website: http://www.defra.gov.uk/food-farm/animals/diseases/tb/
- National Statistics - provisional incidence statistics to end March 2011(will be updated 20th July): 
http://www.defra.gov.uk/statistics/files/defra-stats-foodfarm-landuselivestock-tb-statsnotice-110615.pdf Flooding: - Defra flooding home: http://www.defra.gov.uk/environment/flooding/
- Number of properties at risk of flooding (June 2010 - due to be updated October 2011):  
http://www.defra.gov.uk/statistics/environment/inland-water/iwfg16-flood/ Farmland Birds:
- National Statistic - Wild bird populations in England (2009): http://www.defra.gov.uk/statistics/files/110120-stats-wild-bird-pop-eng.pdf
Soil nitrogen balance
- Soil nutrient balances - 2010 update: http://www.defra.gov.uk/statistics/files/defra-stats-foodfarm-environ-obs-researchsoilnutrientbalance-1108-update.pdf Agricultural productivity: - Total income from UK farming: http://www.defra.gov.uk/statistics/foodfarm/farmmanage/agriaccount/
Previous data N/A - Business Plan was refreshed in April and number of actions and deadlines changed. 

Previous data N/A - Business Plan was refreshed in April and number of actions and deadlines changed. Previous data N/A - Business Plan was refreshed in April and number of actions and deadlines changed. Previous data N/A - Business Plan was refreshed in April and number of actions and deadlines changed. 
Previous data N/A - Business Plan was refreshed in April and number of actions and deadlines changed. 
| DEFRA                                                                                        | Organisations out-of-scope                                                                    |
|----------------------------------------------------------------------------------------------|-----------------------------------------------------------------------------------------------|
| Actual Department metadata - where differs from requested                                    |                                                                                               |
| TECHNICAL DEFINITION (ACTUAL)                                                                | DEPARTMENTAL COVERAGE OF DATA ACTUAL)                                                         |
| JULY QDS (REQUESTED)                                                                         |                                                                                               |
| GROUP                                                                                        | SUB-GROUP                                                                                     |
| REPORTED IN QDS                                                                              |                                                                                               |
| (REQUESTED)                                                                                  |                                                                                               |
| DEPARTMENTAL                                                                                 |                                                                                               |
| COVERAGE OF DATA                                                                             |                                                                                               |
| (REQUESTED)                                                                                  |                                                                                               |
| DATA SOURCE                                                                                  |                                                                                               |
| COLLECTION                                                                                   |                                                                                               |
| FREQUENCY                                                                                    |                                                                                               |
| TYPE OF DATA                                                                                 |                                                                                               |
| (e.g. MI, Official                                                                           |                                                                                               |
| Stats or                                                                                     |                                                                                               |
| National Stats)                                                                              |                                                                                               |
| Payroll Staff                                                                                | The number of FTE staff working in the department, ALBs and NDPBs as at the reference         |
| date. Methodology as per ONS QPSES.                                                          |                                                                                               |
| Quarter                                                                                      | Position as at March 31st                                                                     |
| 2011                                                                                         |                                                                                               |
| Full                                                                                         | Monthly                                                                                       |
| information                                                                                  |                                                                                               |
| Department and Agencies                                                                      |                                                                                               |
| People                                                                                       | Whole                                                                                         |
| Department                                                                                   |                                                                                               |
| Family;                                                                                      |                                                                                               |
| Workforce Size                                                                               |                                                                                               |
| Non-departmental public bodies                                                               |                                                                                               |
| Department Family (Total)                                                                    |                                                                                               |
| Average Staff Cost                                                                           |                                                                                               |
| Please supply paybill per head - as defined in HMT"s Civil Service Pay Guidance. This is the |                                                                                               |
| total paybill cost divided by staff in post (FTE).                                           |                                                                                               |
| Quarter                                                                                      | Q4 2010/11                                                                                    |
| information                                                                                  |                                                                                               |
| The paybill costs should include:                                                            |                                                                                               |
| o Staff salaries;                                                                            |                                                                                               |
| o Allowances;                                                                                |                                                                                               |
| o Overtime payments;                                                                         |                                                                                               |
| o Non-consolidated pot;                                                                      |                                                                                               |
| o ERNIC;                                                                                     |                                                                                               |
| o Employers" pensions contributions.                                                         |                                                                                               |
| Contingent Labour                                                                            | Quarter                                                                                       |
| 2011                                                                                         |                                                                                               |
| Full                                                                                         | Monthly                                                                                       |
| information                                                                                  |                                                                                               |
| Definition: Include the number of agency staff, specialist contractors, interim managers or  |                                                                                               |
| consultants engaged - these non-payroll staff being commonly referred to as "contingent      |                                                                                               |
| labour". For full definitions see annex.                                                     |                                                                                               |
| Department and Agencies                                                                      |                                                                                               |
| Non-departmental public bodies                                                               | Reference date for baseline value: 31 March 2010                                              |
| Source: HR Systems (previously supplied to Cabinet Office in the June 2010 exercise)         |                                                                                               |
| Department Family                                                                            |                                                                                               |
| Workforce Shape                                                                              | The number of FTE staff working in the department disaggregated by the standard Civil         |
| Service responsibility levels.                                                               |                                                                                               |
| Quarter                                                                                      | Position as at March 31st                                                                     |
| 2011                                                                                         |                                                                                               |
| Full                                                                                         | Monthly                                                                                       |
| information                                                                                  |                                                                                               |
| Department &                                                                                 |                                                                                               |
| Agencies only;                                                                               |                                                                                               |
| Headcount/part-time staff: technical definition as per QPSES                                 |                                                                                               |
| Grade/responsibility level: technical definition as per ACSES                                |                                                                                               |
| - Administrative Assistants and                                                              |                                                                                               |
| - Executive Officers                                                                         |                                                                                               |
| - Higher and Senior Executive Officers                                                       |                                                                                               |
| - Grade 7/6                                                                                  |                                                                                               |
| - Senior Civil Servants                                                                      |                                                                                               |
| Part Time                                                                                    | Number of part time Employees (headcount) / Total number of employees (full-time and part-    |
| time: headcount)                                                                             |                                                                                               |
| Quarter                                                                                      | Position as at March 31st                                                                     |
| 2011                                                                                         |                                                                                               |
| Full                                                                                         | Quarterly                                                                                     |
| information                                                                                  |                                                                                               |
| Workforce Dynamics                                                                           | The (cumulative) number of approved exceptions to the freeze on external recruitment to the   |
| Civil Service.                                                                               |                                                                                               |
| Quarter                                                                                      | 31/03/2011                                                                                    |
| information                                                                                  |                                                                                               |
| Recruitment Exceptions                                                                       |                                                                                               |
| Definition and potential source: Cabinet Office Quarterly recruitment exceptions collection  |                                                                                               |
| NB: The collection by the Cabinet Office is for the cumulative position over the year, to be |                                                                                               |
| provided each quarter. However, departments may have available the individual quarter's      |                                                                                               |
| position and could choose to publish this figure alongside a cumulative position.            |                                                                                               |
| Quarter                                                                                      | Q4 2010/11                                                                                    |
| information                                                                                  |                                                                                               |
| Turnover Rate                                                                                | Annual turnover rate: The number of staff leaving the organisation during the year ending the |
| reference period divided by the average staff in post over the year ending the reference     |                                                                                               |
| period (where the average staff in post is calculated as the number of staff in post at the  |                                                                                               |
| start and end of the relevant period divided by 2, and leavers are ALL leavers exiting the   |                                                                                               |
| organisation during the period).                                                             |                                                                                               |
| In essence, each quarter"s information will show an annual turnover rate for the year ending |                                                                                               |
| that quarter.                                                                                |                                                                                               |
| Workforce Diversity [Total]                                                                  | Definition: ACSES                                                                             |
| 2011                                                                                         |                                                                                               |
| Full                                                                                         | Quarterly                                                                                     |
| information                                                                                  |                                                                                               |
| BME                                                                                          |                                                                                               |
| Number of staff recorded as BME/ Total number of staff (headcount basis)                     |                                                                                               |
| Women                                                                                        | Definition: QPSES                                                                             |
| Number of female staff / Total number of staff (headcount basis)                             |                                                                                               |
| Quarter                                                                                      | Position as at March 31st                                                                     |
| 2011                                                                                         |                                                                                               |
| Full                                                                                         | Quarterly                                                                                     |
| information                                                                                  |                                                                                               |
| Disabled                                                                                     |                                                                                               |
| Definition: ACSES                                                                            |                                                                                               |
| Number of staff recorded as disabled / Total number of staff (headcount basis)               |                                                                                               |
| Quarter                                                                                      | Position as at March 31st                                                                     |
| 2011                                                                                         |                                                                                               |
| Full                                                                                         | Quarterly                                                                                     |
| information                                                                                  |                                                                                               |
| Definition and  source: SCS Database (CO)                                                    | Workforce Diversity                                                                           |
| [Senior Civil Servants only]                                                                 |                                                                                               |
| Biannually                                                                                   | Management                                                                                    |
| information                                                                                  |                                                                                               |
| Biannual                                                                                     | 30/09/2010                                                                                    |
| organisations are                                                                            |                                                                                               |
| captured                                                                                     |                                                                                               |
| BME                                                                                          |                                                                                               |
| Number of SCS staff recorded as BME  / Total number of SCS staff (headcount basis)           |                                                                                               |
| Biannually                                                                                   | Management                                                                                    |
| information                                                                                  |                                                                                               |
| Women                                                                                        | Number of female SCS staff / Total number of SCS staff (headcount basis)                      |
| organisations are                                                                            |                                                                                               |
| captured                                                                                     |                                                                                               |
| Women in Top Management Posts"                                                               |                                                                                               |
| Number of female SCS staff in the Top Management Posts Group (SCS2, SCS3, PS) / Total        |                                                                                               |
| number of SCS staff in Top Management Posts" (SCS2, SCS3, PS)                                |                                                                                               |
| Biannually                                                                                   | Management                                                                                    |
| information                                                                                  |                                                                                               |
| Biannual                                                                                     | 30/09/2010                                                                                    |
| organisations are                                                                            |                                                                                               |
| captured                                                                                     |                                                                                               |
| Disabled                                                                                     |                                                                                               |
| Biannually                                                                                   | Management                                                                                    |
| information                                                                                  |                                                                                               |
| Number of SCS staff recorded as disabled / Total number of SCS staff (headcount basis)       | Biannual                                                                                      |
| organisations are                                                                            |                                                                                               |
| captured                                                                                     |                                                                                               |
| Attendance                                                                                   | Definition and potential source: Cabinet Office Sickness Absence quarterly reports. See       |
| attached guidance.                                                                           |                                                                                               |
| Management                                                                                   |                                                                                               |
| information                                                                                  |                                                                                               |
| Quarter (data provide a                                                                      |                                                                                               |
| rolling annual position each                                                                 |                                                                                               |
| quarter)                                                                                     |                                                                                               |
| 31/12/2010                                                                                   | All Civil Service                                                                             |
| organisations are                                                                            |                                                                                               |
| captured                                                                                     | Average Working Days Lost (AWDL)                                                              |
| Actual                                                                                       |                                                                                               |
| Quarterly                                                                                    |                                                                                               |
| (data provide a                                                                              |                                                                                               |
| rolling annual                                                                               |                                                                                               |
| position that is                                                                             |                                                                                               |
| available each                                                                               |                                                                                               |
| quarter)                                                                                     |                                                                                               |
| Management                                                                                   |                                                                                               |
| information                                                                                  | Average Working Days Lost (AWDL)                                                              |
| Standardised                                                                                 |                                                                                               |
| Definition and potential source: Cabinet Office Sickness Absence quarterly reports.          |                                                                                               |
| NB: A standardised figure is only available centrally from Cabinet Office - departments      |                                                                                               |
| cannot calculate this themselves.                                                            |                                                                                               |
| Quarter (data provide a                                                                      |                                                                                               |
| rolling annual position each                                                                 |                                                                                               |
| quarter)                                                                                     |                                                                                               |
| 31/12/2011                                                                                   | All Civil Service                                                                             |
| organisations are                                                                            |                                                                                               |
| captured                                                                                     |                                                                                               |
| Quarterly                                                                                    |                                                                                               |
| (data provide a                                                                              |                                                                                               |
| rolling annual                                                                               |                                                                                               |
| position that is                                                                             |                                                                                               |
| available each                                                                               |                                                                                               |
| quarter)                                                                                     |                                                                                               |
| Annual                                                                                       | Census survey                                                                                 |
| Survey                                                                                       |                                                                                               |
| Department &                                                                                 |                                                                                               |
| Agencies only;                                                                               |                                                                                               |
| People Survey                                                                                |                                                                                               |
| Metrics                                                                                      |                                                                                               |
| Annual                                                                                       | 01/12/2010                                                                                    |
| Government                                                                                   |                                                                                               |
| Departments, Executive                                                                       |                                                                                               |
| Agencies & Crown                                                                             |                                                                                               |
| NDPBs                                                                                        |                                                                                               |
| Theme Scores                                                                                 | Annual                                                                                        |
| most recent annual Civil Service People Survey.Figure as published in survey reports.        |                                                                                               |
| Leadership & Managing Change                                                                 |                                                                                               |
| Annual                                                                                       | 01/12/2010                                                                                    |
| Government                                                                                   |                                                                                               |
| Departments, Executive                                                                       |                                                                                               |
| Agencies & Crown                                                                             |                                                                                               |
| NDPBs                                                                                        |                                                                                               |
| Annual                                                                                       | Census survey                                                                                 |
| Service People Survey                                                                        |                                                                                               |
| Annual                                                                                       | 01/12/2010                                                                                    |
| Government                                                                                   |                                                                                               |
| Departments, Executive                                                                       |                                                                                               |
| Agencies & Crown                                                                             |                                                                                               |
| NDPBs                                                                                        |                                                                                               |
| Annual                                                                                       | Census survey                                                                                 |
| Civil Service People Survey                                                                  |                                                                                               |
| Annual                                                                                       | 01/12/2010                                                                                    |
| Government                                                                                   |                                                                                               |
| Departments, Executive                                                                       |                                                                                               |
| Agencies & Crown                                                                             |                                                                                               |
| NDPBs                                                                                        |                                                                                               |
| Annual                                                                                       | Census survey                                                                                 |
| the most recent annual Civil Service People Survey                                           |                                                                                               |
| Annual                                                                                       | 01/12/2010                                                                                    |
| Government                                                                                   |                                                                                               |
| Departments, Executive                                                                       |                                                                                               |
| Agencies & Crown                                                                             |                                                                                               |
| NDPBs                                                                                        |                                                                                               |
| Data in July QDS refers current = 31 Mar 11, previous = 31 Dec 10 where available.           |                                                                                               |
| Data in July QDS refers current = 2010/11 salary costs / average 2010/11 staff in post.      |                                                                                               |
| Covers Defra and Agencies only as historical staff in post data is not                       |                                                                                               |
| centrally available for NDPBs.  Average staff costs will be available                        |                                                                                               |
| for Agencies and NDPBs for the 31 March 2012 QDS.                                            |                                                                                               |
| Data in July QDS refers current = 31 Mar 11.                                                 |                                                                                               |

Data in July QDS refers to current = 30/09/2010, previous = 30/04/2010) Data has been commissioned from the network alongside the additional monthly workforce management information MWMI. We expect to receive the information next week so we should be able to report the figures before the final version is sent at the end of the month. Data in July QDS refers to current = 31/12/2010