## Premises Licence Application Alcohol And Gambling Licensing Sub-Committee Remote Hearing 10.00.Am Tuesday 15Th September 2020 1.0 Purpose Of Report

1.1
To consider an application for a new premises licence submitted by Showtime Events Group Ltd for Party in the Park on Abington Park, Northampton.

## 2.0 Summary

2.1
An application was submitted on behalf of the proposed licence holder by its Director Mr David Bailey.  The application was received by Northampton 
Borough Council on 31st May 2020.  Following  police representation, a 
remote hearing took place before an Alcohol and Gambling licensing subcommittee on 14th July 2020, when it was decided to adjourn the matter until today to allow the police and the applicant more time to discuss and agree upon a set of proposed conditions and for the applicant to submit further details on any of the conditions upon which agreement could not be reached.  
2.2
Northamptonshire Police have now submitted a final list of conditions which they would wish to see imposed on this premises licence, which you can see full detail of at **Appendix E.**  It has not been possible at this time for complete agreement by the applicant to be reached on all 35 proposed conditions, with regards to which he will make representations to the sub-committee. 

## 3.0 Application Details

3.1
The application was submitted for the purposes of holding weekend music and entertainment events for up to 4,999 people on Abington Park and permission for the following activities was requested:

## A) Sale Of Alcohol For Consumption On & Off The Premises

          Friday - Saturday  12.00 - 22.30
Sunday                  12.00 - 21.30

## B) Live Music

 Friday - Saturday 12.00.- 22.30 Sunday                 12.00 - 21.30

## C) Recorded Music

Friday - Saturday  12.00.- 22.30 Sunday                  12.00 - 21.30

## D) Performance Of Dance

Friday - Saturday 12.00.- 22.30 Sunday                12.00 - 21.30

## E) Provision Of Anything Of A Similar Description To Live Music, Recorded Music Or Performances Of Dance

Friday - Saturday 12.00.- 22.30 Sunday                12.00 - 21.30

## F) Opening Hours

Friday - Saturday 12.00 - 23.00 Sunday                 12.00 - 22.00 The proposed Designated Premises Supervisor is Mr David Bailey, the holder of a personal licence issued by Northampton Borough Council.

## 4.0 Consultations/Representations

4.1
When a request for a new premises licence or club premises certificate is received, the applicant must display a notice at or near the premises and serve a copy of the application upon the responsible authorities.  For electronic applications, it is a requirement of the local authority to serve a copy of the application upon the other responsible authorities.
4.2
This gives responsible authorities and interested parties the opportunity to make representations in relation to the application for a period of 28 calendar 
days.  The last date for making representations was 28th June 2020.
4.3
The obligatory notice was displayed on the premises as verified by licensing officers and notice was also published in the Northampton Chronicle and Echo as required. 
4.4   Northamptonshire Police considered the application and PC Sandy Tracey, 
Licensing Officer with the Police, made a representation on the grounds of the licensing objectives of preventing crime and disorder and preventing public nuisance. There were no other representations from any responsible authority  
or any member of the public.

## 5.0 Attendance

5.1
The local authority is required to send a notice of hearing to all interested parties and request confirmation of attendance.  A notice of hearing was sent 
to the following persons on 30th June 2020:
Applicant - **Mr David Bailey** - Showtime Events Group Ltd  
                               Mr Roger Buckley - Event Safety Officer 

## 6.0 Plan Of Premises Layout & Location

           Please see premises Plan and Location map attached.  

## 7.0 Options

7.1
If representations are received, then at the end of the consultation period the licensing authority must hold a hearing to consider them. It must take such steps as it considers appropriate for the promotion of the licensing objectives, which are: 
o
the prevention of crime and disorder; 
o
public safety;
o
the prevention of public nuisance; and, 
o
the protection of children from harm. 
The steps the Sub-Committee can take once it has considered representations and any evidence submitted by the applicant and the responsible authority are to:

a) grant the licence subject to –
i)
the conditions mentioned in subsection (2)(a) of the Act modified to such extent as the authority considers appropriate for the promotion of the licensing objectives, and
ii)
any condition which must under section 19, 20 or 21 be included in the licence;
b) grant the license but exclude from its scope any licensable activity to 
which the application relates;
c) grant the license but refuse to specify a particular person in the licence as 
the designated premises supervisor or
d) reject the licence application.

## 8.0 Policy Considerations

8.1
Any decision made must have taken into account the Council's Statement of Licensing Policy and the statutory guidance issued under section 182 of the Licensing Act 2003.

## 9.0 Legal Guidance For Determination Of The Application

9.1
Each application must be considered on its own merits and any conditions attached to licences and certificates must be tailored to the individual style and characteristics of the premises and events concerned. This is essential to 
avoid the imposition of disproportionate and overly burdensome conditions on premises where there is no need for such conditions. Standardised conditions should be avoided and indeed, may be unlawful where they cannot be shown to be necessary for the promotion of the licensing objectives in any individual case.

9.2
Any party at the hearing aggrieved by the decision of the sub-committee may appeal to the Magistrates' Court within 21 days of the date of the decision being supplied to them in writing.

| Appendix No                          | Title                                                       |
|--------------------------------------|-------------------------------------------------------------|
| A.                                   | Application for new premises licence - Pages 5 to 17        |
| B.                                   | Plan and location - Page 18                                 |
| C.                                   | Blue Notice - Page 19                                       |
| D.                                   | Police Representation Email - Page 20                       |
| E.                                   | Proposed police conditions - Final Version - Pages 21 to 25 |
| Martin O'Connell                     | Report                                                      |
| Author                               |                                                             |
| Senior Licensing Enforcement Officer |                                                             |

## Appendix A - Application Section 10 Of 19 Provision Of Live Music

| Standard    | Days    | And    | Timings    |
|-------------|---------|--------|------------|
| vemamaneid  |         |        |            |
| Give        |         |        |            |
| timings     |         |        |            |
| in          |         |        |            |
| 24          |         |        |            |
| hour        |         |        |            |
| clock.      |         |        |            |
| Start       |         |        |            |
| [           |         |        |            |
| End         |         |        |            |
| {e.g.,      |         |        |            |
| 16:00)      |         |        |            |
| and         |         |        |            |
| only        |         |        |            |
| give        |         |        |            |
| details     |         |        |            |
| for         |         |        |            |
| the         |         |        |            |
| days        |         |        |            |
| of          | the     | week   | when       |
| Start       |         |        |            |
| [           |         |        |            |
| End         |         |        |            |
| [           |         |        |            |
| to          |         |        |            |
| be          |         |        |            |
| used        |         |        |            |
| for         |         |        |            |
| the         |         |        |            |
| activity.   |         |        |            |

© Queen's Printer and Controtler of HMSO 2009 
[Live bands and singers with amplified music NB: Applicant made an error in the form as timings for live music should read as 12.00 - 22.30hrs, not 20.30hrs as reads above. NB: Applicant made an error in the form as timings for live music should read as 12.00 - 22.30hrs, not 20.30hrs as reads above.

## Appendix B - Plan Of Licenced Area Layout Appendix D - Police Representation Email

Dear Sir or Madam, I act on behalf of the Chief Officer of Police, Mr Adderley, he has delegated responsibility and has authorised me to act on his behalf with regard to representations made by Northamptonshire Police to Licensing Authorities across the county of Northamptonshire. I am placing a holding objection to the above application due to there being insufficient detail in the application to fully support the Licensing Objectives; This application gives us concern regarding the Reduction of Crime & Disorder and Public Nuisance objectives.  
I will be in touch with the applicant to work out a potential way forward with this application. Kind regards, Sandy TRACEY
Police Constable 0010 Sandy TRACEY Northamptonshire Police Alcohol Licensing Constable Wellingborough Police Station Midland Road,Wellingborough. NN8 1HF. Telephone   101 Ext. 346307

## Appendix E - Proposed Police Conditions - Final Version

1. A fully working and maintained Body Worn Video system capable of recording 
and storing images must be installed on the premises. The system must record at all times whilst the premises are open to the public and images must be stored for a minimum of 28 days with date & time stamping. As a minimum this must cover all entry and exit points, both sides of all areas where the sale/supply of alcohol takes place. 2. There will be a minimum of 20 Body Worn Video sets in use at this event 
each day. 
Rationale - This will be an event that will attract up to 5000 people. We have made enquiries with companies that hire Body worn video kits out for events. The approximate cost of hiring a kit with the required attachments is approximately £25- £30 per week. Therefore if you were to hire 20 kits this would be at a cost of approximately £550-£600. The reason we wish you to use 20 kits is because this would be a ratio of 1 kit per 250 guests. It is our job to ensure the Prevention of Crime and Disorder, to keep the public safe and to prevent harm to children during an event such as this. We feel the use of 20 kits per 250 attendees is a fair and proportionate request. I have the details of 2 local security companies who are willing to hire kits out for your event. They have both priced hire of each kit and all the required attachments as between £25-£30 for 4 weeks hire. If you want their details please let me know.

3. A person conversant with the retrieval and down loading the Body Worn 
Video footage must be present on the premises at all times whilst they are open. This staff member will be available to assist officers to view incidents as soon as practicable after they occur in order to conduct an initial investigation and in line with current Data Protection Legislation.                              
4. Each concession/marquee selling alcohol at this event shall have a 
personal licence holder on the premises whilst the event is open to the public.
Rationale - This event will attract a number of people of all ages. A person who holds a Personal Licence has undertaken training specific to the **responsible** sale of alcohol. As I have said, it is our job to ensure the safety of adults and children attending this event. To request that each stand that sells alcohol has a Personal Licence holder present at each outlet is fair and proportionate in relation to an event type such as this.        

5.  When alcohol is sold at the event the following conditions shall apply to all 
bars, both for the public and in hospitality areas: 
a) Bars will be closed at least 30 minutes before the event finish time. b) Bars will not be permitted to run price promotions, happy hours or other promotions designed to encourage excessive drinking. 
5. Northamptonshire Police will be given a minimum of 3 months' notice prior to 
any event. 
6. Drinks shall not be sold or served in glass vessels or containers or served in 
any measure greater than a pint. 
7. Substantial food and non-intoxicating beverages, including free drinking 
water, shall be available throughout the permitted hours in all parts of the premises where alcohol is sold or supplied for consumption on the premises. 
8. A Challenge 21 proof of age scheme shall be operated at the premises. 9. All training records shall be made available to Police, officers of the licensing 
authority and Trading Standards upon request. 

## 10.Ticket Holders Attending This Event Shall Not Bring Any Alcohol In Or Out Of The Licensable Area.

Note for clarity -  - Stall holders or anyone involved in the organisation of an event are not defined as members of the public for this condition. I have re-worded for clarity.

11.The number of locations where alcohol is sold at the event shall not exceed 
those indicated on the event plan 
12.At all locations where alcohol is sold, the name and contact telephone number 
of the Designated Premises Supervisor shall be displayed in a prominent position on the premises, so that is it clearly visible. The named Personal Licence Holder for that location will also be displayed with their contact telephone number. 
13.An advertised 'hotline' telephone number to the Licensee shall be available to 
local residents. 
14.All staff engaged outside the entrance to the premises, or supervising or 
controlling queues, shall wear high visibility jackets or vests 
Explanation note - I have removed the word yellow as requested.

15. The licence holder shall ensure that any queue to enter the premises which 
forms outside the premises is orderly and supervised by door staff so as to ensure that there is no public nuisance or obstruction to the public highway and that the queue area is covered by the venue's BWV system 
16.Patrons shall be encouraged not to congregate outside the premises after the 
event has finished. 
17.Promotional literature and tickets will contain information regarding public 
transport options and public conveniences and shall request persons to leave the area quietly. 18.The premises will have a documented searching policy.  This document 
will be retained upon the premises and made available to an officer from a responsible authority for inspection upon reasonable request. Searches will be carried out where deemed appropriate by SIA licenced door staff. All searches will be monitored by the venue's CCTV system. 
19.The premises will have a documented drugs policy. This document will be 
retained upon the premises and made available to an officer from a responsible authority for inspection upon reasonable request 
20.An incident log shall be kept at the premises and made available on request 
to an authorised officer of the Council or the Police. It must be completed within 24 hours of the incident and will record the following: 
(a) All crimes reported to the venue (b) All ejections of patrons (c) Any complaints received concerning crime and disorder (d) Any incidents of disorder (e) all seizures of drugs or offensive weapons (f) any faults in the CCTV system, searching equipment or scanning equipment (g) Any refusal of the sale of alcohol (h) Any visit by a relevant authority or emergency service 
21. In the event that a serious and/or sexual assault is committed on the premises (or appears to have been committed) the management will immediately ensure that: (a) The police (and, where appropriate, the East Midlands Ambulance Service) are called without delay; (b) All measures that are reasonably practicable are taken to apprehend any suspects pending the arrival of the police; (c) The crime scene is preserved so as to enable a full forensic investigation to be carried out by the police; and (d) Such other measures are taken (as appropriate) to fully protect the safety of all persons present on the premises. 

22.Northamptonshire Police Control Room must be provided with the 
particulars of the nominated safety co-ordinator and the Licensee. 
23. Unless otherwise agreed, no later than 28 days prior to the event an Event Management Plan must be presented to a member of Northamptonshire Police Licensing Team for their comment and advice. The Event Management Plan shall include, as a minimum: 

a) Emergency and Evacuation procedures; b) Crowd management and stewarding arrangements; c) A detailed plan showing site layout and emergency egress points; d) A detailed plan of parking arrangements for each event.
24.The premises will have a recordable means of monitoring and controlling its 
capacity 
25.There shall be adequate means of control to ensure that only permitted 
numbers of persons gain access to the event site. 
26.There shall be a minimum of 50 stewards (1:100) and 25 (1:200) Security 
Industry Authority licenced Staff employed each day both within and outside the licensed area at all times during the event. In addition, there shall be 6 x Pit team and 4 x Chapter 8, 1 x Security Manager. 2 x level 3 event mangers 1 x level 4 safety officer with CP badge Rationale - Northamptonshire please have a responsibility to uphold the Licensing Objectives, we have a duty of care to Northamptonshire residents in keeping them safe. We feel that having a ratio as requested of stewards and Security Industry Authority licenced staff is proportionate and reasonable. As an example we ask for a minimum of 1:100 SIA for a nightclub, most nightclubs employ far more. As this event is a music event that runs to within the hours of darkness we have estimated that 1:200 SIA is a fair and proportionate request and we respectfully request that the Licensing Committee would support this.
27.A communication system must be provided to ensure the effective operation 
of the site under both normal and emergency evacuation conditions. The 
Licensee must provide an adequate incident control centre and a rendezvous 
point for the Police and other emergency services. 
28.Adequate rigid barriers or fences designed to adequately resist right-angle 
and parallel loads commensurate with probable crowd pressure must be provided around any stage and other location where it is necessary to limit crowd pressure in the interests of safety. 
29.In case of evacuation, details of all marquees, tented structures and 
temporary structures should be provided including emergency exits and signage. 
30.Emergency exits and entrances to the event area must be kept clear at all 
times and must be provided with clearly visible signage. 
31.Adequate drinking water points in suitable locations must be provided and 
maintained. 
32.Adequate parking shall be provided within the confines of Abington Park for 
persons attending events. 
Rationale - We will be happy to remove this condition once we have been made aware of an adequate parking plan. In our opinion to state that the town centre car parks can be used would cause public nuisance to residents living around the event site. If this were the case we would expect significant congestion, unlawful and disrespectful parking and a strain on police resources as a result. We understand that consent to park within the confines of the park had been authorised by NBC but have since been withdrawn. Please can you provide us with the new arrangements?

33. There shall be a welfare point (or equivalent area) for the reporting and 
management of lost children. The welfare point will be staffed by trained (and appropriately certified by the Disclosure and Barring Service) members of staff who will be in radio contact with the safety co-ordinator. 
35. Sufficient numbers of stewards/marshals shall be employed as required by the size of the event to ensure that patrons leave the premises safely.