## Eventapp V4 Upgrade Items Covered

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Reasons for the upgrade
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How to use the new the new system
- Registration
- Creating an application
- Your home page - Using applications as templates

## Reasons For The Upgrade

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EventApp has to change to be compliant with the law - from 25 May 2018 version 3 will not be compliant.
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The General Data Protection Regulations (GDPR) will replace the 
current Data Protection Directive from 25 May 2018. 
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GDPR is designed to make data protection laws across Europe 
consistent and protect and empower EU citizens. 
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Changes include citizens have the 'right to be forgotten'.  Consent 
needs to be agreed to use specific information.  
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Organisation who do not comply with the new regulations will be fined.

## Reasons For The Upgrade

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The changes to the system was an opportunity to improve the site for users.
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The application process is similar to how it was in version 3.  (Most 
changes have been made to the administrators side rather than the 
users side.)
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Like with most systems EventApp will constantly be developed and improved over time.  Whilst there may be shortcomings or things we don't like - it will improve!

## Registration

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Version 4 has been built from scratch and is on a different website entirely so old applications and information cannot be transferred across. This means you will have open a new account:  https://app.apply4.com/

## Registration Registration

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Complete the fields and agree to Apply4's terms and conditions.  (To 
view the T&Cs click onto the link.)
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An activation email will be sent to the email address registered. 
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The application process is similar to how it was in version 3.
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Your applications can be used as a templates for future ones.  
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Complete your first application in as much detail as possible and 
upload all of your supporting documents onto it.
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The next time you submit an application you can base it on your initial one and just amend your event details.
Log on:  https://app.apply4.com/eventapp/uk/islington .  This link takes you straight to Islington's Eventapp webpage.

## New Applications Log In. New Applications

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Complete the application - your details.
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Complete the application - your details. 
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Complete the application - insurance. 
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Complete the application - invoice.
# - Complete The Application - Event

## New Applications - Complete The Application - Event / Locations New Applications - Complete The Application - Event / Schedule Information New Applications

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You can drag and drop documents (or use the browser to upload) 
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Once your form is complete submit your application.  
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You need to agree to Islington's terms and conditions and Apply 4's (To view the T&Cs click onto the link.)
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.
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You will receive an automated 'confirmation of submission' email to 
the registered email address. 
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This will contain event details and will be a record of your application 
for your files. 
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This email is not consent to hold your event in the park.
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To see drafts, submitted and approved applications log on and go to 
My Applications.
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You will be able to see your drafts, submitted and approved 
applications.
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Draft applications can be completed in My Application / select your 
application.  Then continue your application.
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Remember to 
'Submit' your application when complete!  (See slide 19.)

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If an application is 'current' you will not be able to open it and amend the 
applications (as with v3) but you can add new documents by clicking on the document icon in the strip view. 
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To view documents click on the below strip.

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If you realise you need to make a change to your application, as with 
v3, you need to make a request to the Event Team via the system.
# - You Can Also View Your Current Agreement Document.

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This document outlines the 
council's general Terms and 
Conditions for events but will also describe any specific conditions added by other 
teams such as Environmental 
Health or the Noise Team. 
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Please ensure you check this document before we issue 
your final agreement as these 
will be the terms of our consent for your event.
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If you want to remove any applications that are no longer wanted you 
can archive them by clicking on the folder icon on the right hand side of the application.
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Archived applications can be viewed by clicking onto 'Archive' at the 
top of the screen.
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Items can be moved back into 'My Applications'.
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Draft applications cannot be archived but they can be deleted.

## Successive Applications

•Start subsequent applications as you initially did: https://app.apply4.com/eventapp/uk/islington

## Successive Applications Log In. Successive Applications

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Select the below option to use a previous application.

## Successive Applications

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Select the previous application which you wish to use.

## Successive Applications

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You'll be promoted to 
confirm you want information to be autofilled- click on 'OK'
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You will need to complete the Event section again as that is specific to each event
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Some documents may be out of date so you will need to update them

## Additional Information

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On this presentation additional notes can be found by clicking on view / notes page.

## Contact Details

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Park.Events@Islington.gov.uk
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Contact.Islington@Islington.gov.uk