## Public Sector E-Invoicing Cutting Costs & Improving Service Simple Business Case For E-Invoicing

Public Sector bodies must be able to accept e-Invoices from Suppliers

## E-Invoicing Enables E-Procurement Lowering The Cost Of Invoice Processing Paper Process* Full-Time Equivalent (Fte) Efficiency Impact Invoice Process Timeline ³

| Performance Processing Metrics ²               | Best-in-Class AP   | All Others   |
|------------------------------------------------|--------------------|--------------|
| Number of Invoices processed per FTE per month | 3,559              | 1,335        |
| Percent of Invoices processed straight-through | 44.2%              | 18.4%        |
| Percent of Suppliers that submit e-Invoices    | 41.8%              | 14.5%        |
| Invoice exception rate                         | 7.7%               | 16.1%        |

## E-Invoicing Key Measurements

Paper 
Process ²
Total Process Cost
£13.98*
Week 1
Week 2
Week 3
Week 4
Week 5
Best in Class e-Invoicing ²
Total Process Cost
£4.77*
New opportunity to **release working capital** or capture early settlement 
discounts from suppliers and control **prompt payment** targets
Invoice Date
Due Date

## E-Invoicing Benefits Your Suppliers

| 1. Prompt Payment         | 2. Strong Relationship   |
|---------------------------|--------------------------|
| -                         |                          |
| Visibility of Invoice     |                          |
| delivery †                |                          |
| -                         |                          |
| Part of your supply chain |                          |
| -                         |                          |
| You want to buy from      |                          |
| -                         |                          |
| Collaboration over        | them                     |
| invoices †                |                          |
| -                         |                          |
| Integrated into your      |                          |
| process                   |                          |
| -                         |                          |
| Ease of doing business    |                          |
| -                         |                          |
| Quicker Invoice Approval  |                          |
| -                         |                          |
| Faster Access to Cash †   |                          |
| -                         |                          |
| Access to Invoice         | with you                 |
| Financing †               |                          |
| -                         |                          |
| Increase sales            |                          |
| opportunity               |                          |
3. Cost of Billing
Paper 
e-Invoice
Delivery
*
£3.10 
£0.00 
Credit Control
£3.98 
£2.70 
£1.74 
£0.63
Archiving
£8.82
£3.33 

## E-Invoicing Check-List Core Benefits Of E-Invoicing Foundations For A Strong E-Invoicing Strategy Your Next Steps Towards E-Invoicing

1. Develop an internal business case for adoption
2. Plan your transition from paper to electronic invoicing
3. Pilot solution with target group of friendly suppliers 4. Set realistic adoption timeline using a phased approach 5. Roll out e-invoicing across your suppliers in phases
6. Build into your terms & conditions of business 

## Find Useful Resources Uk National E-Invoicing Forum (Uknef) References