## Checklist For Public Sector Bodies: Get Ready For Re-Use Of Public Sector Information Compliance With The Re-Use Of Public Sector Information Regulations 2015 Will Be Mandatory But Also Beneficial To Public Sector Bodies - It Will Enhance Their Transparency And Accountability, While Re-Use Will Continue To Enable Economic And Social Benefits.

| DEFINE            |                   | CREATE          |     | MAKE         |
|-------------------|-------------------|-----------------|-----|--------------|
|                   | Information asset |                 |     |              |
| register          |                   |                 |     |              |
|                   | With the 2015     |                 |     |              |
| Regulations       |                   |                 |     |              |
| Benefits of re-   |                   |                 |     |              |
| use and           |                   |                 |     |              |
| transparency      |                   |                 |     |              |
|                   | Data accessible   |                 |     |              |
| and re-usable,    |                   |                 |     |              |
| open and          |                   |                 |     |              |
| machine-          |                   |                 |     |              |
| readable when     |                   |                 |     |              |
| possible          |                   |                 |     |              |
| Public task       |                   | Cross-body team |     |              |
| with a Re-use     |                   |                 |     |              |
| Champion to lead  |                   |                 |     |              |
|                   | Licences as       |                 |     |              |
| open and non-     |                   |                 |     |              |
| restrictive as    |                   |                 |     |              |
| possible          |                   |                 |     |              |
|                   | With other        |                 |     |              |
| applicable        |                   |                 |     |              |
| legislation such  |                   |                 |     |              |
| as access to      |                   |                 |     |              |
| information       |                   |                 |     |              |
| legislation       |                   |                 |     |              |
|                   | Clear and fair    |                 |     |              |
| charging          |                   |                 |     |              |
| information       |                   |                 |     |              |
|                   | With any          |                 |     |              |
| applicable local  |                   |                 |     |              |
| government        |                   |                 |     |              |
| requirements      |                   |                 |     |              |
| Scope of public   |                   |                 |     |              |
| sector            |                   |                 |     |              |
| information       |                   |                 |     |              |
| available for re- |                   |                 |     |              |
| use               |                   |                 |     |              |
|                   | Information       |                 |     |              |
| available at      |                   |                 |     |              |
| marginal cost*,   |                   |                 |     |              |
| which will be nil |                   |                 |     |              |
| for most online   |                   |                 |     |              |
| and digital data  |                   |                 |     |              |
|                   |                   |                 |     | How you will |
| demonstrate       |                   |                 |     |              |
| compliance        |                   |                 |     |              |
|                   | Clear and fair    |                 |     |              |
| internal          |                   |                 |     |              |
| complaints        |                   |                 |     |              |
| process           |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |
|                   |                   |                 |     |              |

 Define the benefits of public sector information access and re-use (and open data and 
open licensing wherever possible) for your public sector body. Think about benefits to legal, political, social, economic, organisational and technical aspects of your public task.  
 Define and publicise your public task, whether it is statutory or by common 
administrative practice 
 
 Create and publish a statement of re-use (see an example). A statement will help reusers know up front what material you offer for re-use and any conditions 
 Capitalise on your publication scheme to develop an asset list register so you know 
details of what information you have, and which information to make re-usable under 
the 2015 Regulations - this is aligned to your public task 
 Create or update your third-party intellectual property rights register and include 
contact details of third-party rights holders where known (while still complying with the Data Protection Act) 
 Consider how you can make your information and metadata open and machinereadable whenever possible (preferably not aggregated) - you could make an open data/digitisation plan if your body does not already have one 
 Offer open licences whenever possible, or at least non-restrictive as possible - the 
Open Government Licence (OGL) is preferred. If you are a Crown body or want to licence Crown copyright information, you must seek permission from the Keeper of Public Records at The National Archives before you may do so.  
 Offer information at marginal cost, which will usually be nil for online or digital 
information. If you are permitted to charge for re-use, develop a clear and equitable pricing structure and publish details up front (e.g. in your re-use statement) 
 Create or update your internal complaints process to manage any issues with requests 
for re-use. Requests may be escalated to a binding decision-making body, so ensure you have a robust internal process in place 
 Create a re-use team so all aspects of access and re-use can be managed effectively. 
Include people who manage copyright and licensing, data and IT, access to information, information/records managers, communications and press, and finance/commercial development staff as appropriate 
 Nominate a re-use champion (for example, the person who is listed as your 
nominated contact with the Information Commissioner) to lead the re-use team and manage compliance 
 Ensure you comply with the Local Government Transparency Code (if applicable) and 
the Data Protection Act, and any other applicable legislation 
 Determine how you will demonstrate your public sector body's compliance with the 
2015 Regulations  
 
More information: The National Archives' website has many resources on public sector information and re-use, including guidance and additional resources for the 2015 Regulations.