# Microsoft Powerpoint 2010 - Level 1 4 - Slide Layouts

## Slide Layouts

 
PowerPoint includes a range of *slide layouts*, complete with placeholders that allow you to quickly and easily insert text, headings and pictures and the like, onto a slide. Each slide layout is predesigned, and the gallery of available layouts should satisfy your slide design needs. But, if not, you can modify an existing layout or insert a blank slide and work from scratch.  
 

 

## In This Booklet We Will Show You How To:

 

 gain an overview of slide layouts  insert a *Title* slide  insert a title and content slide 

 

 insert a section header slide  insert a table  insert a *Picture* with *Caption* slide  insert a chart  apply a different layout to a slide. 

## Understanding Slide Layouts

 
In PowerPoint, a slide *layout* is like a slide template, and contains formatting (such as applied *themes*) and placeholders. A placeholder is a container that holds text and graphics, such as 

 \ 

## The Layouts Gallery

The following predesigned slide layouts are available in the *Layouts* gallery. 

 

| The                              |
|----------------------------------|
| default layout when you open a   |
| blank presentation in            |
| PowerPoint. It comprises two     |
| text placeholders: the first for |
| the presentation title and the   |
| second for a subtitle.           |

 

| The                          | Title and Content        |
|------------------------------|--------------------------|
| the most commonly-used       |                          |
| layout. It comprises a title |                          |
| placeholder and a content    |                          |
| placeholder. Click on        | Click to                 |
| add text                     | to type a bulleted list. |
|                              |                          |

 

| The                               | Section Header   |  layout is    |
|-----------------------------------|------------------|---------------|
| ideal for slides that introduce   |                  |               |
| new sections within the           |                  |               |
| presentation. It includes two     |                  |               |
| placeholders: a title placeholder |                  |               |
| and a text placeholder.           |                  |               |
|                                   |                  |               |
| The                               | Two Content      | layout has a  |
| title placeholder and two content |                  |               |
| placeholders that appear side-    |                  |               |
| by-side.                          |                  |               |

 

| The                          |
|------------------------------|
| title placeholder, two text  |
| placeholders and two content |
| placeholders.                |

pictures, clip art, tables, charts and more. Each placeholder is positioned in certain areas of the slide, such as a text placeholder for the heading. 

| The                     | Title Only     |
|-------------------------|----------------|
| the same as a           | Title          |
| Slide                   | except that it |
| doesn't have a subtitle |                |
| placeholder.            |                |
| The                       | Blank        |
|---------------------------|--------------|
| that - blank.             |              |
| The                       | Content with |
| Caption                   | layout has a |
| title and caption         |              |
| placeholder on the left   |              |
| and a content             |              |
| placeholder on the right. |              |
|                           |              |
| The                       | Picture with |
| Caption                   | layout has a |
| title placeholder, a      |              |
| caption placeholder and   |              |
| a placeholder for         |              |
| images.                   |              |

## Inserting A Title Slide

 
Microsoft assumes that the first slide in your presentation will be for the title, so when you create a new presentation, a Title slide will be inserted by default. A title slide contains two *text* placeholders. 

Before starting this exercise you MUST open the file P805 Slide In the *Slides* pane, click 
on slide 4 titled *Freight* 
Click on the *Home* tab, then click on the bottom half of *New Slide* 
 in 
the *Slides* group to display the *Layout* gallery Click on *Title Slide* to insert a new title slide at the end of the presentation Click in the *title* placeholder in the *Slide* window and type Transport Click in the *subtitle* placeholder and type A New Direction, then click outside the placeholder to see the result 

| To                                        | insert                        |  a           | Title    | slide:    |
|-------------------------------------------|-------------------------------|--------------|----------|-----------|
| 1. Select the slide that will precede the |                               |              |          |           |
| Title                                     | slide that you want to insert |              |          |           |
| 2. Click on the bottom half of            | New Slide                     |              |          |           |
| in the                                    | Slides                        | group on the | Home     |           |
| tab                                       |                               |              |          |           |
| 3. Click on                               | Title Slide                   |              |          |           |

The upper placeholder is formatted with a large font to display the title of your presentation. The lower placeholder is formatted with a smaller font to add a subtitle, for example. 

 As shown in this exercise, *Title* slides can 
be inserted at the end of the presentation with closing text, for example, 'The End', to indicate that the presentation is finished. 
 If a slide already has the layout that you 
need, right-click on the slide and select Duplicate Slide to copy the slide. 
 

## Inserting A Title And Content Slide

 
The *Title and Content* slide layout is the most commonly-used layout, and as such can be put to all sorts of good use. Using this layout you can simply add a title and then type some text in a bulleted list, as 


Continue using the previous file with this exercise, or open the 
file P805 Slide Layouts_2.pptx... 
1 
In the *Slides* pane, click on slide 1 titled *Transport* 
2 
Click on the bottom half of New 
Slide 
 in the *Slides* group 
to display the *Layout* gallery 
3 
Click on *Title and Content* to insert a new slide with two placeholders 
4 
Type **New Directions** in the title placeholder 
5 
Click on *Click to add text* and type **Current Solutions** 
6 
Press 
, then click on the 
Home tab and click on Increase List Level 
 in the 
Paragraph group or press 
 
 
to create a second-level bulleted list 
7 
Type the text as shown, and press Decrease List Level 
 
to in the *Paragraph* group or press 
 + 
 to create the 
second first-level bullet As you type the last bulleted list entry, you may notice that the space between each line is reduced to enable the text to fit the placeholder 
 

| To                                          | insert            |  a           | Title and Content   |  slide:    |
|---------------------------------------------|-------------------|--------------|---------------------|------------|
| 1. Click on the slide that will precede the |                   |              |                     |            |
| Title and Content                           | slide             |              |                     |            |
| 2. Click on the bottom half of              | New Slide         |              |                     |            |
| in the                                      | Slides            | group on the | Home                |            |
| tab                                         |                   |              |                     |            |
| 3. Click on                                 | Title and Content |              |                     |            |

we will do in this exercise. You can also insert *objects* into the content placeholder, such as pictures, tables, charts, clip art and other media. 

 Instead of using Increase List Level 
 and Decrease List Level 
 to 
change bulleted list levels, you can press 
 to indent a bulleted list entry 
and 
 + 
 to outdent a bulleted list 
entry. 

## Inserting A Section Header Slide

 
A *Section Header* slide is similar to a Title slide, except that it is usually used to separate the major topics in your presentation into *sections*. For example, if you create a presentation for a one-day 

 
 
File 
Same 
Continue using the previous file with this exercise, or open the file P805 
Slide Layouts_3.pptx... 
 
 
1 
In the *Slides* pane, click on slide 2 titled *New Directions* 
2 
Click on the bottom half of New 
Slide 
 in the *Slides* group to 
display the *Layout* gallery 
3 
Click on *Section Header* to insert a new slide with two placeholders 
4 
Type **Current Solutions** in the *title* placeholder 
We don't need the text placeholder... 
5 
Hover over the border of the *text* placeholder until the pointer changes to a four-headed arrow, then click to select the placeholder 
6 
Press 
 to delete the placeholder 
7 
Repeat the above steps to insert another *Section Header* slide after slide 6 (*Freight*) titled Renewable Solutions We'll force the title onto one line… 
8 
Click in the title, then move the pointer to the middle handle on the left border of the placeholder, and when the pointer changes to a double-headed arrow, click and drag to the left until the title is on one line, release the mouse button 
 

To insert a *Section Header* slide: 

1. Click on the slide that will precede the 
Section Header slide 
2. On the *Home* tab, click on the bottom 
half of *New Slide* 
 in the *Slides* 
group  
3. Click on *Section Header* 
training course, you might use section header slides to indicate scheduled breaks such as morning tea, lunchtime and afternoon tea. 

 *Section header* slides can give a 
logical break in the information you are presenting.  They help to inform the audience that they have finished one section or phase and are about to start another. They can also help to give the presenter a logical place for a break or pause. 
 

## Inserting A Table

 
Tables are a great way to present rows and columns of otherwise boring data. Tables add a graphical element to your slides, and can be formatted using the many tools on the contextual *Table:* 

Continue using the previous file with this exercise, or open the 
file P805 Slide Layouts_4.pptx... 
1 
In the *Slides* pane, click on slide 6 titled *Freight* 
2 
Click on the bottom half of New Slide 
 in the *Slides* group, 
| then select           | Title and Content   |        |
|-----------------------|---------------------|--------|
| to insert a new slide |                     |        |
| 3                     |                     |        |
| Type                  | Current Usage       | in the |
| Title                 | placeholder         |        |
4 
Click on *Insert Table* 
 in the 
content placeholder to open the Insert Table dialog box 
5 
Type 2 in *Number of columns*, press 
 and type 4 in Number 
| of rows                          | , then click on    |
|----------------------------------|--------------------|
| insert the table                 |                    |
| Notice that the table is         |                    |
| formatted using the applied      |                    |
| theme colours...                 |                    |
| 6                                |                    |
| Type the following data into the |                    |
| table, pressing                  | after each         |
entry to move to the next cell: Category 
Percentage 
Personal 
25 
Public 
 
40 
Freight 
 
35 
7 
Click outside the table to deselect the placeholder 
 

| To                      | insert            |  a    | table   |
|-------------------------|-------------------|-------|---------|
| 1. Click on             | Insert Table      |       | in the  |
| content placeholder     |                   |       |         |
| 2. Type the             | Number of columns | and   |         |
| Number of rows          | , then click on   | [OK]  |         |
| 3. Enter the table data |                   |       |         |

Design tab. You can insert a table into any of the content placeholders of the various slide layouts. Alternatively, you can create a new table from scratch and insert it anywhere you like. 

 Once you've created a table, you can easily 
move it by dragging the table border to the new location. You can also use the borders to resize the table. 
 Use the *Table Tools: Design* and *Layout* 
tabs to add extra rows and columns or to format the table. 

## Inserting A Picture With Caption Slide

 
Pictures, such as photos and images, can add life and interest to otherwise dull textbased slides. There are several ways to insert pictures onto your slides. You can insert a picture anywhere on a slide using 
 
slide 8 titled Renewable 
title placeholder 
 to open the 
then navigate to the course files folder 
To insert a *Picture with Caption* slide: 
1. Click on the slide that will precede the 
Picture with Caption slide 
2. Click on the bottom half of *New Slide* 
 in the *Slides* group on the *Home* tab 
3. Click on *Picture with Caption* 

## Insert Picture From File On The Insert

tab. Or, you can insert a picture into a content placeholder by clicking on Insert Picture from File in the content placeholder. 

 As the picture and caption are held in separate 
placeholders they will move independently. However, you can *group* them to keep them together and treat them as a single object. To do this, use 
 and click to select the 
placeholders to group, then click on *Group* on the *Format* tab.  

## Inserting A Chart

 
Charts allow you to represent statistical data and the like graphically, and as such can enhance the look of a slide as well as providing information. Once you insert a chart, you then enter the data and the 


## For Your Reference… To Insert A *Chart*:

1. Insert a new slide with a content placeholder 2. Click on *Insert Chart* 
 
3. Select the required graph type 4. Enter the required data 5. Close *Excel* 
chart will update as the data is entered. You can use *Insert Chart* 
 on the *Insert* tab to insert a chart, or you can click on Insert Chart in any of the content placeholders. 

 To change the chart data, click on the 
chart, click on the *Design* tab, then click on *Edit Data* 
 in the *Data* 
group to re-open *Excel*. Replace or add data as required then close Excel. 

## Applying A Different Layout To A Slide

 
All slide layouts (except for the *Blank* 
layout) contain *placeholders* to help control the position of objects on a slide. Placeholders can hold clip art, pictures, charts, text and more. Slide *layouts* 

 
 
File 
Same 
Continue using the previous file with this exercise, or open the 
file P805 Slide Layouts_7.pptx... 
 
1 
In the *Slides* pane, click on slide 9 titled Future Trends 
Currently this slide has the 
Picture with Caption layout applied... 
2 
Click on *Layout* 
 in the 
Slides group to display the Layout gallery 
3 
Click on *Two Content* to apply this layout to the slide The content is rearranged in line with the positions of the placeholders in this layout. We'll tidy up the layout a little… 
4 
Click on any of the text (bulleted list entries) to display the placeholder border, then move the pointer to the border, and when it changes to a fourheaded arrow, click on the border to select the placeholder 
5 
Press 
 several times to move 
the placeholder down until the first bullet point lines up with the top of the image, as shown 
6 
Save and then close the presentation 

To apply a different slide *layout*: 

1. Display the slide 2. Click on the *Home* tab, then click on 
Layout 
 in the *Slides* group 
3. Select the layout 4. Reposition the placeholders as required 
 
provide a range of placeholder combinations to suit most situations. But once a layout has been applied to a slide, it is not fixed. You can easily apply a different slide layout. 

 Placeholders are positioned to create 
balance and *contrast* between each object on the slide. When moving placeholders, remember to keep related objects close together, as well as to create white space around those objects that you want the audience to be drawn to in particular.  

 

## Concluding Remarks Congratulations!

 
You have now completed the **Slide layouts** booklet.  This booklet was designed to get you to the point where you can competently perform a variety of operations as outlined in the task list on page 2. We have tried to build up your skills and knowledge by having you work through specific tasks. The step by step approach will serve as a reference for you when you need to repeat a task. 

## Where To From Here…

The following is a little advice about what to do next: 

 Spend some time playing with what you have learnt. You should reinforce the skills 
that you have acquired and use some of the application's commands. This will test just how much of the concepts and features have stuck! Don't try a big task just yet if you can avoid it - small is a good way to start. 
 Some aspects of the course may now be a little vague. Go over some of the points 
that you may be unclear about. Use the examples and exercises in these notes and have another go - these step-by-step notes were designed to help you in the classroom and in the work place! 
Here are a few techniques and strategies that we've found handy for learning more about technology: 

 
visit CLD's e-learning zone on the Intranet  
 
read computer magazines - there are often useful articles about specific techniques 
 
if you have the skills and facilities, browse the Internet, specifically the technical pages of the application that you have just learnt 
 
take an interest in what your work colleagues have done and how they did it - we don't suggest that you plagiarise but you can certainly learn from the techniques of others 
 
if your software came with a manual (which is rare nowadays) spend a bit of time each day reading a few pages. Then try the techniques out straight away - over a period of time you'll learn a lot this way 
 
and of course, there are also more courses and booklets for you to work through 
 
finally, don't forget to contact CLD's IT Training Helpdesk on **01243-752100**