PERIOD FOR DATA IN April QDS (REQUESTED)
GROUP
SUB-GROUP
FIELD NAME
TECHNICAL DEFINITION (REQUESTED)
PERIOD OF DATA REPORTED IN QDS (REQUESTED)
DEPARTMENTAL COVERAGE OF DATA (REQUESTED)
Official Stats or National Stats)
Full
COINS
Management information As defined by Cabinet Office: 
Spending
Budget
(Resource DEL excluding depreciation) + (Capital DEL)
Quarterly COINS data
Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec) 
Total Departmental Expenditure Limit (DEL)
Full
COINS
Management information As defined by Cabinet Office: 
(Resource DEL excluding depreciation) 
Quarterly COINS data
Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec)
of which Resource DEL (excl. Depreciation)
Management information
Quarterly COINS data
COINS
Top 5 contributory elements
5 largest areas of spending, as defined by the department, to cover a substantial proportion of DEL.
Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec)
Determined by top 5 programmes chosen
Full
COINS
Management information As defined by Cabinet Office: 
Quarterly COINS data
Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec)
Purchase of goods & services within Resource DEL
RDEL, Purchase of Goods and services. Procurement spending should be recorded as a gross rather than net expenditure. This should be current procurement which falls within resource DEL, therefore excluding all Capital procurement.  Should include entries against NAC Codes: "B3501" + "E20"; Expenditure should be recorded in £m.  
Full
COINS
Management information As defined by Cabinet Office: 
Payroll within Resource DEL
Quarterly COINS data
Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec)
Pay includes salaries, employers" National Insurance Contributions, and accruing pension costs in RDEL. NAC Codes - all codes under "A15". Expenditure should be recorded in 
£million and in real terms, with no normalisation applied.  
Full
COINS
Management information As defined by Cabinet Office: 
Grants within Resource DEL
Quarterly COINS data
Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec)
Grant payments or subsidies to individuals or bodies inside or outside the public sector within Resource DEL. The figure should not include any "capital" grants or subsidies. The NAC Code definition is:
- Current grants to local government spending NAC= "M10", "M15", "M20", "M30", "M40"
- Current grants to persons and not for profit bodies NAC= "D10"
- Current grants abroad NAC= "D20" - Subsidies to private sector companies NAC= "C10, C50" - Subsidies to public corporations NAC="C20, C35"
Full
COINS
Management information
of which Capital DEL
(Capital DEL), taken from COINS.
Quarterly COINS data
Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec)
COINS
Management information
Top 5 contributory elements
5 largest areas of spending, as defined by the department, to cover a substantial proportion of Capital DEL.
Quarterly COINS data
Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec)
Determined by top 5 programmes chosen Full
COINS
Management information
All network
(Resource AME excluding depreciation) + (Capital AME), taken from COINS
Quarterly COINS data
Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Jul-Sep)
Total Annually Managed Expenditure (AME)
Quarterly COINS data
Management information
COINS
Top 5 contributory elements
5 largest areas of spending, as defined by the department, to cover a substantial proportion of Total AME.
Current = Q3 2011-12 (Oct-Dec) Previous = Q3 2010-11 (Oct-Dec)
Determined by top 5 programmes chosen Full
ePIMS
Management information As defined by Cabinet Office: 
Quarter
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept)
Common Areas of Spend
Office Estate Area
The sum of Building Net Internal Area (NIA) for the buildings occupied by departments. NIA 
should only cover those buildings used as office space and for buildings over 500m2. As 
defined in the Common Areas of Spend Estates Standards: www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions
ePIMS
Management information As defined by Cabinet Office: 
Quarter
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept)
Office Estate Costs
This should cover the cost for the NIA reported, for office buildings over 500m2.  As defined in the Common Areas of Spend Estates Standards: www.cabinetoffice.gov.uk/resourcelibrary/common-areas-spend-data-definitions.
Office Accomodation over 500m2 for entire family
ePIMS
Management information As defined by Cabinet Office: 
As defined in the Common Areas of Spend Estates Standards: www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions
Quarter
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept)
Cost of the Office 
Estate per M2
Office Accomodation over 500m2 for entire family
All network
http://tinyurl.com/86xoa7t
All network
http://tinyurl.com/86xoa7t As defined by Cabinet Office: 
http://tinyurl.com/86xoa7t
All network
The Top 5 contributory elements are different to the previous return. This is 
due to the restructure of the Defra the financial year. 
The Top5 DEL and AME elements are different to the previous return.  This is 
due to the restructure of the Defra Estimate which took place in September. The categories shown on this return will be used for the remainder of this financial year.
All network
http://tinyurl.com/86xoa7t
All network
http://tinyurl.com/86xoa7t
All network
http://tinyurl.com/86xoa7t
As defined by Cabinet Office: http://tinyurl.com/86xoa7t
All network
The Top 5 contributory elements are different to the previous return. This is due to the restructure of the Defra Estimate which took place in September. The categories shown on the January return will be used for the remainder of the financial year. 
The Top5 DEL and AME elements are different to the previous return.  This is due to the restructure of the Defra Estimate which took place in September. The categories shown on this return will be used for the remainder of this financial year.
All network
The Top 5 contributory elements are different to the previous return. This is due to the restructure of the Defra Estimate which took place in September. The categories shown on the January return will be used for the remainder of the financial year. 
The Top5 DEL and AME elements are different to the previous return.  This is due to the restructure of the Defra Estimate which took place in September. The categories shown on this return will be used for the remainder of this financial year.
http://tinyurl.com/86xoa7t
Core Department, Agencies and NDPBs as included in the estates benchmark report.
Data provided is annual and in line with the estates benchmarking exercise.  The figures quoted are the same as published in the annual State of the Estate Report.  Defra includes as many as possible sub-mandate (<500sqm) offices in the annual benchmarking exercise in addition to complying with the CO mandate.  The main exclusions are buildings acquired or disposed of within the financial year, vacant space and nonoffices space (including mixed use labs). Latest annual figures are: 2009-10: 272,775sqm 2010-11: 255,959sqm
http://tinyurl.com/86xoa7t
Core Department, Agencies and NDPBs as included in the estates benchmark report.
2009-10: £78.5m 2010-11: £76.2m
http://tinyurl.com/86xoa7t
Core Department, Agencies and NDPBs as included in the estates benchmark report.

the financial year, vacant space and nonoffices space (including mixed use labs). Latest annual figures are: 2009-10: £288 2010-11: £298

(REQUESTED)
| GROUP            |
|------------------|
| REPORTED IN QDS  |
| (REQUESTED)      |
| DEPARTMENTAL     |
| COVERAGE OF DATA |
| (REQUESTED)      |
As defined in the Common Areas of Spend Estates Standards: www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions
Quarter
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept)
Spending
Budget
Cost of the Office Estate per full-time equivalent (FTE)
Office Accomodation over 500m2 for entire family
Quarter
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept)
Full
Commercial Function
Management information Data provided is inclusive of VAT. 
Core Defra and following ALBs: AHVLA, MMO, JNCC, RBGK, NFC, GLA, VMD, VLA, RPA, CEFAS, CCW, FERA, EA and NE. 
Procurement spend
The total value of payments made to third party suppliers, excluding VAT.  This excludes payroll, non-cash expenditure (e.g. depreciation), grants and benefit payments, but should include capital, resource and programme spend on goods and services. For further guidance see the Common Areas of Spend Procurement Standards - www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions
Price of standard commodity items
Price of a box of standard A4 white copier plain paper (typically 80 gsm) in £ units per 2,500 sheets of paper.
Quarter
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept)
Full
Commercial Function
Average price paid per KWH of energy in £ units.
Management information
The Qtr2 figure for the price of paper has been restated from the figure given in the Jan 2012 QDS.  We had adopted the Government Framework Contract and have therefore now used GFC prices for 
Qtr 2. The price used in the Jan 2012 QDS was £10.87/2,500 sheets.
Total 3rd party ICT cost As defined in the Common Areas of Spend ICT Standards - 
www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions
Quarter
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept)
Full
Commercial Function
Management information Data provided is inclusive of VAT.
Core Defra and following ALBs: AHVLA, MMO, JNCC, RBGK, NFC, GLA, VMD, VLA, RPA, CEFAS, CCW, FERA, EA and NE. 
Management information The cost includes Hardware and Hardware 
time equivalent
As defined in the Common Areas of Spend ICT Standards - www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions
Quarter
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept)
Full
Commercial Function
Full
Finance Function Management information As defined by Cabinet Office: 
As defined in the Common Areas of Spend Corporate Service Standards - www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions
Quarter
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept)
Corporate Service cost, broken out by functional area into HR, Finance, Procurement, Legal and Communications Fraud, Error, Debt
Quarter
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sept)
Full
Finance Function Management information
Full Defra network
Annual fraud figure for 2010-11 is £0.46m. Figures obtained from the Annual Fraud Return. 
Total Identified Fraud (£million) Total Known Errors (£million)
As defined in the Common Areas of Spend Fraud, Error and Debt Standards - www.cabinetoffice.gov.uk/resource-library/common-areas-spend-data-definitions. Fraud and Error should be calculated for all areas defined in the Standards - Procurement, Payroll, Grants, Tax and Other Debt and debtor days should be those arising from Fraud and Error, but cover all areas of debt - Debt Type, Tax, Benefits, Fines and penalties, Loans, Sales of goods and services, 
http://tinyurl.com/86xoa7t
Qtr 2 data has been revised from the amount reported in the Jan 2012 QDS (£273.40 million) to include data from 
Qtr 2 data has been revised from the amount reported in the Jan 2012 QDS (£57.70 million) to include data from 
data  extracted for Core Defra and all of the ALB's is inclusive of VAT. To implement changes to the reporting tools used across the network for this data extraction will be major change requirement. We will initialise this requirement but expect changes not to take effect until new financial year.
Support Cost.  An estimate for Virus Software/Infrastructure Software based and apportionment for Remote & Local Services costs based on the average costs of desktops & laptops.
based and apportionment for Remote & Local Services costs based on the average costs of desktops & laptops.
includes all of the organisations which 
fall within the scope of Defra"s contract 
with IBM (namely core-Defra, Natural England, Animal Health and Veterinary Laboratories Agency, Rural Payments Agency, Food & Environment Rural Communities, Gangmasters Licensing Authority, Sustainable Development Commission, Marine Management Organisation, and the Royal Commission on Environmental 
Pollution). The main "absentee" from 
this list is the Environment Agency, whose IT contract is with CAP Gemini.
http://tinyurl.com/86xoa7t
Core department only.  Data for the whole network will be commissioned for the 12/13 FY
Legal costs for Qtr 2 2011-12 have been restated from the figure given in the Jan 2012 QDS (£1.80m). This is due to a reprofiling of the payments from Defra to Treasury Solicitors (government central provider for legal services).
further improve our performance in this area. However, we currently lack rigorous accurate SME and VCS procurement spend 

PERIOD FOR DATA IN April QDS (REQUESTED)
GROUP
SUB-GROUP
FIELD NAME
TECHNICAL DEFINITION (REQUESTED)
PERIOD OF DATA REPORTED IN QDS (REQUESTED)
DEPARTMENTAL COVERAGE OF DATA (REQUESTED)
Official Stats or National Stats)
Management information
Spending
Budget
Accuracy of Cash Forecasting
Quarter
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sep)
Financial Indicators
All departments
Departmental Cashflow Management outturns
Cashflow Management Scheme: Departments with a gross cashflow of over £3bn p.a. provide daily and monthly forecasts of their gross cash payments and receipts up to six weeks ahead. Smaller departments provide monthly forecasts only.The scheme monitors the difference between the forecast and outturn and expresses the difference as a percentage variance on 
forecast.  Target is for the outturn to be within 5% of the forecast."
The percentage variance of forecast to actual working capital. 
Management information
Quarterly
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sep)
Working capital is calculated as : Total current assets less total current liabilities
Full
Management Information and Annual Accounts 
Working Capital Forecast [% variance of Actual v 
Forecast]
* where possible
o Current Assets - Inventories - Current trade and other receivables - Cash and cash equivalents - Other current financial assets - Assets classified as held for sale o Current Liabilities - Current trade and other payables - Gilt edged stock - Other current liabilities The percentage variance of forecast to actual Net Book Value(NBV) of Fixed Assets. 
Management information N/A
Quarterly
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 (Jul-Sep)
Net Book Value (%) [% variance of Actual v Forecast]
Full
Management Information and Annual Accounts 
NBV of fixed assets is calculated  as the historic cost or valuation (of the assets included) less accumulated depreciation (i.e. depreciation to date) of the assets. 
* where possible
Note that in WGA, Fixed Assets are referred to as "Non-current assets" and include the following: - property, plant and equipment - investment property - intangible assets - non-current trade and other receivables - Other non-current financial assets Whole life department cost as defined in the Major Projects Authority (MPA) guidelines.
Major Projects (Top 5)
Project A: Environment 
Agency's Thames Estuary 2100 project
Full
Most recent forecast
Full life
Management information
Departmental 
internal reporting systems
Project B: RPA Future Options programme Project C: New Waterways Charity project Project D: Covent Garden Market Authority Redevelopment project
As per Business Plan and Business Plan Measurement Annex, click on link below:
(SPS) claim
http://www.defra.gov.uk/corporate/about/what/business-planning/
MI.  Allocations are conditional and subject to the outcome of the due diligence process.
As per definition requested
The Environment Agency"s Thames 
Estuary 2100 (TE2100) Plan provides a strategy for protecting London and the Thames Estuary from tidal flooding to the year 2100 and beyond taking account of climate change, socioeconomic pressures and the need to maintain and improve the existing system of flood defences which include the Thames Barrier and associated gates. The whole life cost excludes non- Government spend
As per definition requested
The Rural Payment Agency Future Options programme whole life cost represents the procurement phase only. Total cost of the programme will depend on the option selected and could range from £50 to £100 million.
As per definition requested
The whole life cost includes also the Grant in Aid of British Waterways for 2010/11 and 2011/12 and excludes non- Government spend.
As per definition requested
New Covent Garden Market is the UK's largest fresh produce wholesale market. Produce sold is, primarily, fresh fruit and vegetables and flowers. It is located on a 57 acre site at Nine Elms in Wandsworth and run by the Covent Garden Market Authority (CGMA), a Defra owned business (a statutory, or public, corporation). CGMA is fully self-funding. With the agreement of Defra and HMT, CGMA is currently undertaking a multimillion pound redevelopment project of 
the Nine Elms site and the market"s 
accommodation. The redevelopment which is in essence a land swap deal will produce modern market facilities at no direct cost to the taxpayer. Current data refers to FY 2011/12 projections. RPA have changed the methodology which they used to record costs before 
2011/12, so the current data point is not comparable with previous data points. The previous model was created by PriceWaterhouseCoopers, as part of an independent review of the Rural Payments Agency. The new model has been internally generated by RPA and Defra in partnership. Therefore, 2011/12 and subsequent data will not be prepared on the same basis as the 2010/11 data and comparisons cannot be made between 2010/11 and subsequent years. 2010/11 data has not been backcalculated to match the new methodology. Current data refers to FY 10/11. Previous data N/A - new methodology in place so previous data points not available. Current data is preliminary and refers to the budget for FY 11/12. Previous data N/A - new methodology in place so previous data points not available. 

Funding supports: * monitoring and analysis; * regulatory activity; * advice, education and publicity to influence behaviour; * Some funding for direct improvement activity. The indicator does not include the funding for direct improvement activity, which can fluctuate from year to year. It does include funding for advice, education and monitoring for the catchment sensitive farming initiative.  

| GROUP           |
|-----------------|
| REPORTED IN QDS |
| (REQUESTED)     |
As per Business Plan and Business Plan Measurement Annex, click on link below: http://www.defra.gov.uk/corporate/about/what/business-planning/
Spending
Budget
4: Cost of local authority waste management per household
As per Business Plan and Business Plan Measurement Annex, click on link below: http://www.defra.gov.uk/corporate/about/what/business-planning/
5: Total cost to government of bovine TB control in animals in England
http://www.defra.gov.uk/corporate/about/what/business-planning/
Impact Indicators
As per Business Plan and Business Plan Measurement Annex, click on link below:
1: Farmland birds index
http://www.defra.gov.uk/corporate/about/what/business-planning/ As per Business Plan and Business Plan Measurement Annex, click on link below: http://www.defra.gov.uk/corporate/about/what/business-planning/ As per Business Plan and Business Plan Measurement Annex, click on link below:
3: Productivity of the UK agricultural industry
http://www.defra.gov.uk/corporate/about/what/business-planning/
As per Business Plan and Business Plan Measurement Annex, click on link below:
4 Uptake of Higher Level Stewardship (HLS) schemes
http://www.defra.gov.uk/corporate/about/what/business-planning/ As per Business Plan and Business Plan Measurement Annex, click on link below:
5 Net improvement in surface water bodies in England
http://www.defra.gov.uk/corporate/about/what/business-planning/
A reduction in the surplus of nitrogen per hectare can be interpreted as a reduced environmental risk. Previous data refers to 2005. Current data refers to 2010. Due to year-on-year variability, it is not valid to make comparisons across a one year period hence why we are using 2005 as the baseline. New data is published four months after 
the year to which the latest data relate. This indicator, as well as more information on UK Agriculture, can be found in the National Statistics release "Agriculture in the United Kingdom": http://www.defra.gov.uk/statistics/foodfar m/cross-cutting/auk/ Current data relates to Q3 2011/12. Previous data relates to Q2 2011/12. The indicator represents the cumulative %. Current data refers to 2010. Previous data refers to 2009. Three years' monitoring data is used in compiling each year's figures in order to reduce the uncertainty inherent in environmental monitoring. The 2009 baseline (by which improvement or decline is judged) is an exception, covering data from 2004 - 2008 to ensure sufficient coverage of Quality Elements. Therefore, 2010 (current) results cover 
data collected from 2007 - 2009.

Defra's funding (as identified in the 'input' section) is not spent on direct improvement of water bodies, rather supporting monitoring and analysis; regulatory activity; and advice, education and publicity to influence behaviour. Results are available in the Autumn of each year - about 9 months after the most recent set of samples are taken to allow for analysis and assessment of the data.

| GROUP                                                                          | SUB-GROUP                |
|--------------------------------------------------------------------------------|--------------------------|
| REPORTED IN QDS                                                                |                          |
| (REQUESTED)                                                                    |                          |
| DEPARTMENTAL                                                                   |                          |
| COVERAGE OF DATA                                                               |                          |
| (REQUESTED)                                                                    |                          |
| Official Stats or                                                              |                          |
| National Stats)                                                                |                          |
| As per Business Plan and Business Plan Measurement Annex, click on link below: |                          |
| Spending                                                                       | Budget                   |
| 6: Household recycling                                                         |                          |
| rates                                                                          |                          |
| http://www.defra.gov.uk/corporate/about/what/business-planning/                |                          |
| As per Business Plan and Business Plan Measurement Annex, click on link below: | 7: Cattle herds that are |
| officially TB free (OTF)                                                       |                          |
| http://www.defra.gov.uk/corporate/about/what/business-planning/                |                          |
| As per Business Plan and Business Plan Measurement Annex, click on link below: |                          |
| http://www.defra.gov.uk/corporate/about/what/business-planning/                |                          |
Plan Actions
Total number of actions completed since April 2011
Full
Departmental internal reporting systems
Management information
Total number of actions overdue
The number of actions overdue over the period as agreed alongside the Number 10 Business Plan monitoring process.
Quarter
Current = Q4 2011-12 (Jan-Mar) Previous = Q3 2011-12 (Oct-Dec)
Full
Departmental internal reporting systems
Management information
The number of actions overdue over the period as agreed alongside the Number 10 Business Plan monitoring process that are due to external factors.
Quarter
Current = Q4 2011-12 (Jan-Mar) Previous = Q3 2011-12 (Oct-Dec)
Full
Departmental internal reporting systems
Number of overdue actions that are attributable to external factors
Management information
Total number of actions ongoing
The number of actions ongoing over the period as agreed alongside the Number 10 Business Plan monitoring process.
Quarter
Current = Q4 2011-12 (Jan-Mar) Previous = Q3 2011-12 (Oct-Dec)
Full
Departmental internal reporting systems
Management information
The number of actions yet to start over the period as agreed alongside the Number 10 Business Plan monitoring process.
Quarter
Current = Q4 2011-12 (Jan-Mar) Previous = Q3 2011-12 (Oct-Dec)
Full
Departmental internal reporting systems
Total number of actions in the business plan that have yet to start
equivalent quarters. Data becomes available approximately 6-7 months after 
indicator, mostly due to increased recycling of green waste in the spring and summer. Quarter on quarter comparisons can therefore be misleading. However, there is a clear trend of increased recycling rates over time. Latest modelling suggests that this metric is on course to meet the 2020 data refers to 2010. Data is produced 3 months in arrears. 

PERIOD FOR DATA IN April QDS (REQUESTED)
GROUP
SUB-GROUP
FIELD NAME
TECHNICAL DEFINITION (REQUESTED)
PERIOD OF DATA REPORTED IN QDS (REQUESTED)
DEPARTMENTAL COVERAGE OF DATA (REQUESTED)
Official Stats or National Stats)
Spending
Budget
Payroll Staff
People
All departmental Civil Service organisations
Department and Agencies
Whole Department Family; Workforce Size
The number of payroll FTE staff in post in the organisations in scope as at the specified reference date. Methodology as per ONS QPSES/CO monthly MI collection. The figures reported should align with those that organisations have reported to ONS QPSES and CO monthly workforce MI collection as appropriate. Any differences should be noted. Civil Service organisations includes the three crown NDPBs: HSE, ACAS and CMEC where appropriate.
Quarter
Organisations HR Systems
Management information
Current =  position as at 31st December 2011 Previous = position as at 30th September 2011
Non-departmental public bodies
The number of payroll FTE staff in post in the organisations in scope as at the specified reference date. 
All department's Executive NDPBs as reported for CO monthly workforce MI collection.
Methodology as per ONS QPSES/CO monthly MI collection.
NB: where there are additions or ommisions in the organisations included in the figure for FTE employment, then this should be mentioned in the final column.
To ensure consistency with the future planned publication of CO monthly workforce MI returns, 
and ACAS. In effect all the department's Civil Service organisations
The number of agency staff, specialist contractors, interim managers or consultants engaged - these non-payroll staff being commonly referred to as "contingent labour".
Quarter
Management information
Current =  year ending 31st December 2011 Previous = year ending 30th September 2011
Organisations should ensure consistency with the information supplied for the Cabinet Office monthly workforce MI collection.
Non-departmental public bodies
Executive NDPBs as reported for CO monthly workforce MI collection
Department Family
All organisations within ministerial responsibility
Workforce Shape
Management information As CO definition
Organisations 
The proportion of staff mapped across to the standard Civil Service grades. SCS staff should be those at SCS level.
Department & Agencies only; 
HR Systems
- Administrative Assistants and
Quarter
Current =  position as at 31st December 2011 Previous = position as at 30th September 2011 
All Civil Service organisations should be able to map to the standard Civil Service grades - this is the same as the process that occur each year as part of the annual civil service employmnent survey. Where organisations do not operate the standard Civil Service grades, they should supply their best estimate, mapping across to the broad responsibility levels as appropriate. Unknown grades should be apportioned across the grades as necessary so that underlying numbers align with the number of FTE payroll staff supplied above. Where underlying numbers are not consistent, departments should provide an explanatory note in their meta-data sheet. Departments have now been asked to supply proportions in each grade rather than raw numbers. This is because this is easier to interpret and is consistent with the measures for diversity. Organisations should ensure consistency with the information supplied for the Cabinet Office monthly workforce MI collection. Underlying numbers used to calculate proportions should align with the number of FTE staff papyroll staff supplied above. At the appropriate reference point i.e. end of March, figures should align with the ONS Annual Civil Service Employment Survey (ACSES), where approporiate. Any discrepancies should be noted as necessary in the final column.

expressed as a percentage). Organisations should ensure that figures align with those supplied to ONS for their quarterly public sector employment statistics (QPSES)

| As CO definition                     |
|--------------------------------------|
| These bodies will be included in the |
| next QDS.                            |
| As CO definition                     |

PERIOD FOR DATA IN April QDS (REQUESTED)
GROUP
SUB-GROUP
FIELD NAME
TECHNICAL DEFINITION (REQUESTED)
PERIOD OF DATA REPORTED IN QDS (REQUESTED)
DEPARTMENTAL COVERAGE OF DATA (REQUESTED)
Official Stats or National Stats)
Spending
Budget
Workforce Dynamics
The number of recruitment exceptions that have been approved during the quarter.
Management information As CO definition
Quarter
Current = Q3 2011-12 (Oct-Dec) Previous = Q2 2011-12 Jul-Sep)
Organisations internal monitoring
Recruitment Exceptions
Where appropriate, organisations should ensure that figures align with those supplied to Cabinet Office for their quarterly exceptions reporting collection in 2010/11. For 2011/12, organisations need only report their exceptions on their QDS - at this stage they do not need to also report separately each quarter to the Cabinet Office. Organisations should report the number of exceptions for each discrete quarter rather than a 
cumulative annual position.
Management information As CO definition
Quarter
Current =  year ending 31st December 2011 Previous = year ending 30th September 2011
Annual Turnover Rate
Annual turnover rate (Headcount basis): The number of staff exiting the organisation during the year ending the reference period, divided by the average staff in post over the year ending the reference period (where the average staff in post is calculated as the number of staff in post at the start and end of the relevant period divided by 2, and leavers are ALL leavers exiting the 
organisation during the period). Each quarter"s figure will show an annual turnover rate for the 
year ending that quarter.

The definition used here is one of many interpretations of 'turnover'. Whilst we appreciate that organisations may use different measures for their own internal monitoring, we have opted for the described measure to ensure consistency across departments. Where organisations wish to make other measures available, they are free to do so in accompanying commentary or their meta-data sheet as appropriate. Figures used in the calculation of the denominator should be consistent with those used elsewhere.

Main department and its agencies, and where applicable, crown NDPBs i.e. CMEC, HSE and ACAS. In effect all the department's Civil Service organisations Organisations HR Systems

| DATA SOURCE TYPE OF DATA (eg MI,                                                                 | PERIOD FOR DATA IN April QDS                                                                |
|--------------------------------------------------------------------------------------------------|---------------------------------------------------------------------------------------------|
| (REQUESTED)                                                                                      |                                                                                             |
| GROUP                                                                                            | SUB-GROUP                                                                                   |
| REPORTED IN QDS                                                                                  |                                                                                             |
| (REQUESTED)                                                                                      |                                                                                             |
| DEPARTMENTAL                                                                                     |                                                                                             |
| COVERAGE OF DATA                                                                                 |                                                                                             |
| (REQUESTED)                                                                                      |                                                                                             |
| Official Stats or                                                                                |                                                                                             |
| National Stats)                                                                                  |                                                                                             |
| Quarter                                                                                          | Management information As CO definition                                                     |
| Spending                                                                                         | Budget                                                                                      |
| Workforce Diversity                                                                              |                                                                                             |
| [Total]                                                                                          |                                                                                             |
| Number of staff recorded as BME/ Total number of staff with a recorded ethnicity (headcount      |                                                                                             |
| basis - expressed as a percentage).                                                              |                                                                                             |
| NB: Unknown and undeclared ethnicity status staff should be excluded from the denominator.       |                                                                                             |
| BME                                                                                              |                                                                                             |
| At the appropriate reference date (end of March) figures should align with those supplied for    |                                                                                             |
| ONS ACSES.                                                                                       |                                                                                             |
| Women                                                                                            | Number of female/ Total number of staff (headcount basis - expressed as a percentage).      |
| Each quarter figures should align with those supplied for ONS QPSES and for ACSES (as at         |                                                                                             |
| end of March).                                                                                   |                                                                                             |
| Disabled                                                                                         |                                                                                             |
| Quarter                                                                                          | Management information As CO definition                                                     |
| available)                                                                                       |                                                                                             |
| Number of disabled people/ Total number of staff with a recorded disabled status (headcount      |                                                                                             |
| basis - expressed as a percentage)                                                               |                                                                                             |
| NB: Unknown and undeclared disabled status staff should be excluded from the denominator.        |                                                                                             |
| At the appropriate reference date (end of March) figures should align with those supplied for    |                                                                                             |
| ONS ACSES.                                                                                       |                                                                                             |
| as BME staff above but for SCS level staff only.                                                 | Biannual                                                                                    |
| [Senior Civil Servants                                                                           |                                                                                             |
| only]                                                                                            |                                                                                             |
| BME                                                                                              |                                                                                             |
| There was an error in the detailed definition supplied for the first QDS - the denominator was   |                                                                                             |
| incorrectly described as all SCS staff.                                                          |                                                                                             |
| The denominator definition has now been amended.                                                 |                                                                                             |
| Main department and its                                                                          |                                                                                             |
| agencies, and where                                                                              |                                                                                             |
| applicable, crown                                                                                |                                                                                             |
| NDPBs i.e. CMEC, HSE                                                                             |                                                                                             |
| and ACAS.                                                                                        |                                                                                             |
| In effect all the                                                                                |                                                                                             |
| department's Civil                                                                               |                                                                                             |
| Service organisations                                                                            |                                                                                             |
| Organisations were previously (for QDS1) requested to report figures in line with that supplied  |                                                                                             |
| for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more      |                                                                                             |
| timely access to the most recent available data, organisations should in future supply SCS       |                                                                                             |
| diversity figures as at the specified reference date as appropriate, sourcing these from their   |                                                                                             |
| internal HR systems. This will mean that figures are in line with diversity figures supplied for |                                                                                             |
| delegated grades.                                                                                |                                                                                             |
| Where appropriate, organisations may still wish to satisfy themselves that numbers supplied      |                                                                                             |
| for the CO SCS database (as at 31 March and 30 September each year) are consistent with          |                                                                                             |
| those supplied for their QDS for the relevant reference periods. NB: Numbers may not always      |                                                                                             |
| align since the SCS database collects information on core SCS staff and therefore excludes       |                                                                                             |
| some senior staff who may be working at an equivalent level to SCS staff but who are not         |                                                                                             |
| considered part of the SCS proper.                                                               |                                                                                             |
| Women                                                                                            | as Female staff above but for SCS level staff only.                                         |
| Organisations                                                                                    |                                                                                             |
| HR Systems                                                                                       |                                                                                             |
| There was an error in the detailed definition supplied for the first QDS - the denominator was   |                                                                                             |
| incorrectly described as all SCS staff.                                                          |                                                                                             |
| The denominator definition has now been amended.                                                 |                                                                                             |
| Current =  position as at 31st                                                                   |                                                                                             |
| December 2011                                                                                    |                                                                                             |
| Previous = position as at 30th                                                                   |                                                                                             |
| September 2011                                                                                   |                                                                                             |
| Organisations were previously (for QDS1) requested to report figures in line with that supplied  |                                                                                             |
| for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more      |                                                                                             |
| timely access to the most recent available data, organisations should in future supply SCS       |                                                                                             |
| diversity figures as at the specified reference date as appropriate, sourcing these from their   |                                                                                             |
| internal HR systems. This will mean that figures are in line with diversity figures supplied for |                                                                                             |
| delegated grades.                                                                                |                                                                                             |
| Where appropriate, organisations may still wish to satisfy themselves that numbers supplied      |                                                                                             |
| for the CO SCS database (as at 31 March and 30 September each year) are consistent with          |                                                                                             |
| those supplied for their QDS for the relevant reference periods. NB: Numbers may not always      |                                                                                             |
| align since the SCS database collects information on core SCS staff and therefore excludes       |                                                                                             |
| some senior staff who may be working at an equivalent level to SCS staff but who are not         |                                                                                             |
| considered part of the SCS proper.                                                               |                                                                                             |
| Biannual                                                                                         | Management information As CO definition                                                     |
| Management Posts"                                                                                |                                                                                             |
| Number of female SCS level staff at payband 2 (Director) or above/ Total number of SCS level     |                                                                                             |
| staff at Director level or above (headcount basis - expressed as a percentage).                  |                                                                                             |
| There was an error in the detailed definition supplied for the first QDS - the denominator was   |                                                                                             |
| incorrectly described as all SCS staff.                                                          |                                                                                             |
| The denominator definition has now been amended.                                                 |                                                                                             |
| Organisations were previously (for QDS1) requested to report figures in line with that supplied  |                                                                                             |
| for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more      |                                                                                             |
| timely access to the most recent available data, organisations should in future supply SCS       |                                                                                             |
| diversity figures as at the specified reference date as appropriate, sourcing these from their   |                                                                                             |
| internal HR systems. This will mean that figures are in line with diversity figures supplied for |                                                                                             |
| delegated grades.                                                                                |                                                                                             |
| Where appropriate, organisations may still wish to satisfy themselves that numbers supplied      |                                                                                             |
| for the CO SCS database (as at 31 March and 30 September each year) are consistent with          |                                                                                             |
| those supplied for their QDS for the relevant reference periods. NB: Numbers may not always      |                                                                                             |
| align since the SCS database collects information on core SCS staff and therefore excludes       |                                                                                             |
| some senior staff who may be working at an equivalent level to SCS staff but who are not         |                                                                                             |
| considered part of the SCS proper.                                                               |                                                                                             |
| as disabled people above but for SCS level staff only.                                           | Biannual                                                                                    |
| Disabled                                                                                         |                                                                                             |
| There was an error in the detailed definition supplied for the first QDS - the denominator was   |                                                                                             |
| incorrectly described as all SCS staff.                                                          |                                                                                             |
| The denominator definition has now been amended.                                                 |                                                                                             |
| Organisations were previously (for QDS1) requested to report figures in line with that supplied  |                                                                                             |
| for the Cabinet Office bi-annual SCS database collection. Given that we wish to ensure more      |                                                                                             |
| timely access to the most recent available data, organisations should in future supply SCS       |                                                                                             |
| diversity figures as at the specified reference date as appropriate, sourcing these from their   |                                                                                             |
| internal HR systems. This will mean that figures are in line with diversity figures supplied for |                                                                                             |
| delegated grades.                                                                                |                                                                                             |
| Where appropriate, organisations may still wish to satisfy themselves that numbers supplied      |                                                                                             |
| for the CO SCS database (as at 31 March and 30 September each year) are consistent with          |                                                                                             |
| those supplied for their QDS for the relevant reference periods. NB: Numbers may not always      |                                                                                             |
| align since the SCS database collects information on core SCS staff and therefore excludes       |                                                                                             |
| some senior staff who may be working at an equivalent level to SCS staff but who are not         |                                                                                             |
| considered part of the SCS proper.                                                               |                                                                                             |
| Attendance                                                                                       | Management information As CO definition                                                     |
| attached guidance.                                                                               |                                                                                             |
| Quarter (data provide a                                                                          |                                                                                             |
| rolling annual position each                                                                     |                                                                                             |
| quarter)                                                                                         | Average Working                                                                             |
| Days Lost (AWDL)                                                                                 |                                                                                             |
| Actual                                                                                           |                                                                                             |
| Information should align with that supplied for the Cabinet Office quarterly sickness absence    |                                                                                             |
| reporting.                                                                                       |                                                                                             |
| Definition and potential source: Cabinet Office Sickness Absence quarterly reports.              | Management information As CO definition                                                     |
| Current =  position as at 31st                                                                   |                                                                                             |
| December 2011                                                                                    |                                                                                             |
| Previous = position as at 30th                                                                   |                                                                                             |
| September 2011                                                                                   |                                                                                             |
| Quarter (data provide a                                                                          |                                                                                             |
| rolling annual position each                                                                     |                                                                                             |
| quarter)                                                                                         |                                                                                             |
| Average Working                                                                                  |                                                                                             |
| Days Lost (AWDL)                                                                                 |                                                                                             |
| Standardised                                                                                     |                                                                                             |
| Cabinet Office                                                                                   |                                                                                             |
| Sickness                                                                                         |                                                                                             |
| Absence                                                                                          |                                                                                             |
| quarterly reports                                                                                |                                                                                             |
| The AWDL standardised figure is only available from Cabinet Office. Cabinet Office/HMT           |                                                                                             |
| officials will arrange for departments to be sent the standardised AWDL figure in plenty of time |                                                                                             |
| for inclusion in the relevant quarter's QDS                                                      |                                                                                             |
| Engagement Index                                                                                 | The organisation's engagement index from the most recent annual Civil Service People Survey |
| Theme Scores                                                                                     |                                                                                             |
| Department &                                                                                     |                                                                                             |
| Agencies only;                                                                                   |                                                                                             |
| People Survey                                                                                    |                                                                                             |
| Metrics                                                                                          |                                                                                             |
| The organisation's theme score for the leadership and manging change" theme from the most        |                                                                                             |
| recent annual Civil Service People Survey .                                                      |                                                                                             |
| Figure as published in survey reports                                                            | Leadership &                                                                                |
| Managing Change                                                                                  |                                                                                             |
| My Work                                                                                          | The organisation's theme score for the "my work" theme from the most recent annual Civil    |
| Service People Survey                                                                            |                                                                                             |
| Census survey                                                                                    | Annual                                                                                      |
| Current =  2011 survey                                                                           |                                                                                             |
| Previous = 2010 survey                                                                           |                                                                                             |
| Scope limited to main                                                                            |                                                                                             |
| department only                                                                                  |                                                                                             |
| Civil Service                                                                                    |                                                                                             |
| People Survey                                                                                    |                                                                                             |
| My Line Manager                                                                                  | The organisation's theme score for the "my line manager" theme from the most recent annual  |
| Civil Service People Survey                                                                      |                                                                                             |
| Organisational                                                                                   |                                                                                             |
| Objectives & Purpose                                                                             |                                                                                             |
| The organisation's theme score for the "organisational objectives and purpose" theme from the    |                                                                                             |
| most recent annual Civil Service People Survey                                                   |                                                                                             |
DATA (ACTUAL)
LIMITATIONS