## Accessions To Repositories Introduction The Accessions To Repositories Survey Provides A Unique Insight Into Archival Collecting Across The Uk And Elsewhere.

In the latest survey, we received reports from a variety of archival institutions who responded with details of thousands of new collections acquired and accessioned in 2018. We estimate that UK repositories took in over 300,000 files and boxes. This represents millions of personal papers, letters, diaries, and even 13th-century manuscripts. The survey also includes digital deposits such as business records, photographs and oral history projects. By combining all of this data, we can analyse variations in accessions by region and type of repository, as well as estimate the scope of digital preservation across the sector. The Accessions to Repositories Survey also provides an overview of emerging and enduring themes in new or accruing collections, from war and conflict to scientific discovery. A variety of famous authors feature in the 2018 survey, such as Lee Child, Samuel Beckett, Sir Arthur Conan Doyle and Daphne du Maurier. Other well-known figures include poet Moniza Alvi, the rock band Super Furry Animals, and the transgender activist Alice Purnell. There are records reflecting contemporary society and attitudes towards slavery, mental health and immigrant experiences. 

The details of the survey published on Discovery help researchers locate new material and, while accessions are not always immediately available for viewing, making descriptive information available can stimulate research interest and allow archives to gauge the demand for new or uncatalogued collections. Highlights from the survey, showcased on Twitter with #NewInArchives and featured on this report's poster, celebrate archives and the work they do and underline the way collections reflect and enrich society.

## Scale Of Collecting

We received reports from 256 archives, who described details of 15,156 new collections accessioned in 2018. 35 archive services purchased a total of 83 collections that were up for sale and 75 repositories accessioned more than 300 collections of Public Records. While the institutions participating in the survey correspond to only about 10% of repositories with entries in the ARCHON directory, it is a representative sample of institutions actively collecting new material. 

2225
South West
1975
South East
1348
East
1303
London
1219
West Midlands
1190
North West
1157
Wales
1084
Yorkshire
1079
Scotland
986
East Midlands
777
North East
96
Ireland

## Digital Accessions

In 2018, archives were able to provide information on 539 digital collections, constituting 6.3 terabytes in total. This represented 3.6% of all reported accessions. In comparison, the volume of this data in 2017 was 5.8 terabytes from 281 collections, which made up 1.8% of the total reported. Many digital collections remain hybrids, with a digital element listed alongside a set of physical records, but the volume accessioned has varied significantly by region and by repository type. For national and university collections in 2018, roughly 8.2% of accessioned collections were digital. For specialist repositories this was 15%, and for local archives it was 1.6%.

Although local archives took in 179 of the 539, or just over 30% of all digital collections, this is relatively small compared to the total volume of their collecting. Overall, the number of digital accessions continues to be rather low considering the growing amount of digital material being created. The largest single digital accession was a mixed collection of tapes, cine films and unedited footage including 1534GB of digital material, collected by the Public Record Office of Northern Ireland. The next largest was Hull University Archives' accession of 1220GB of images and video files documenting events and activities from the 2017 Hull City of Culture.

## Keywords

National and university accessions continue to focus on political and military records, but  
the analysis also highlights the cultural content of their collections. Overall collecting, however, is dominated by local record offices' focus on council, church and school records. 

| Type       | 2018 Keywords   |   Count | 2017 Keywords    | Count   |
|------------|-----------------|---------|------------------|---------|
| Special    | nursing         |     109 | watermills       | 21      |
|            | hospital        |     107 | windmills        | 19      |
|            | digital         |      76 | medicine         | 13      |
|            | canal           |      63 | childbirth       | 11      |
|            | royal           |      60 | midwifery        | 11      |
|            | college         |      54 | LGBT             | 11      |
| University | university      |     180 | theatre          | 110     |
|            | history         |     108 | higher education | 72      |
|            | oral            |      73 | music            | 37      |
|            | Oman            |      69 | university       | 37      |
|            | interview       |      65 | education        | 36      |
|            | renaissance     |      63 | literature       | 35      |
| National   | war             |     100 | British Army     | 90      |
|            | royal           |      79 | House of Commons | 45      |
|            | British         |      77 | procedure        | 40      |
|            | army service    |      73 | family history   | 30      |
|            | history         |      68 | House of Lords   | 28      |
|            | family          |      66 | Royal Navy       | 23      |
| Local      | church          |    1257 | religion         | 276     |
|            | school          |     935 | education        | 256     |
|            | parish          |     835 | local government | 221     |
|            | council         |     734 | parish           | 180     |
|            | st (saint)      |     709 | parish records   | 180     |
|            | accounts        |     693 | business         | 180     |
| All        | church          |    1312 |                  |         |
|            | school          |    1013 |                  |         |
|            | parish          |     845 |                  |         |
| st (saint) | 804             |         |                  |         |
| council    | 774             |         |                  |         |

## 21St Century

Records created this century constitute a range of material, including both born-digital and more traditional archival material. They range from records relating to LGBTQ organisations to material created by community and heritage projects. 

Twentieth-century records cover diverse themes and are the largest group of 2018 accessions. They shed light on lifestyles and mental health, scientific advancements, social and political movements, as well as major events that defined the century.

## 19Th Century Highlights

Records of the nineteenth century collected in 2018 are an eclectic mix, with themes ranging from health and social issues to religion and science. They also touch on more political themes including records related to colonial rule and maritime and naval endeavours.

Many of the eighteenth-century documents accessioned in 2018 relate to family and estate papers, manorial documents and maps and plans. But there are also records relating to war, maritime expansion, farming and predicting the harvest.

Few records accessioned in 2018 relate to the seventeenthcentury, but several interesting examples are featured on the inside poster.

Sixteenth-century records primarily include collections of deeds, but there are also those that speak to aspects of local life and political statements.

## Medieval

Medieval texts collected in 2018 represent an interesting mix of the devotional and the secular. 

## New In Archives Journal Of Alick Smith, Patient At Brookwood Asylum Surrey History Centre

Themes in this little volume, handwritten and illustrated between 1912 and 1922, range from the impact of the First World War, to the hospital cats and fortunes of the cricket team. Over the course of his stay, Alick's feelings about the institution changed from considering it 'a little corner of Hell' to one of tolerance and even appreciation.

## Drawings Of Parts For Oberon Class Submarines Cumbria Archive And Local Studies Centre, Barrow

These intricate drawings were deposited with the archive service when plans to build a Submarine Heritage Centre in Barrow-in-Furness fell through. The heritage centre would have celebrated the town's illustrious submarine-building history  
but these records still remain to remember that heritage. 

## Glass Negatives Of Prisoners From Hm Prison Lewes East Sussex Record Office

These negatives, dating 1898-1916, were used for education within the prison. Some images show prisoners dressed in the typical uniform decorated with broad arrows to hinder escape and act as a badge of shame. Other images depict those who have just been arrested, still dressed in their own clothes and some looking highly respectable.

More examples of accessions from 2018 can been seen on the poster...

## About The Survey The Accessions To Repositories Survey Is Conducted Annually To Find Out What Archive Services Have Added To Their Collections In The Previous Year.

Information from the participating archives is gathered in spreadsheets. This format provides a crucial structure that allows us to pull all the data together and to analyse the information as a whole. The analysis in this publication takes into account the full set of data that archive services return for the survey. Discovery users can view summaries of these new collections and other record creator based descriptions alongside full catalogues. This gives users an unrivalled overview of collections primarily relating to British history, but with some material of a global scope. We publish highlights on our website at: nationalarchives.gov.uk/accessions with selections searchable via the Discovery service: nationalarchives.gov.uk/ discovery If you are interested in contributing to the next Accessions to Repositories survey, please visit our website: nationalarchives.gov.uk/archives-sector/ projects-and-programmes/accessions Thank you to all of the archives that contributed to the 2018 Accessions to Repositories Survey, including those who kindly provided images for use in this report.

## © Crown Copyright 2019

This publication is licenced under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence Where we have identified any third-party copyright information, you will need to obtain permission  
from the copyright holders concerned. Any enquiries regarding this publication should be sent to asd@nationalarchives.gov.uk