Appendices to the Religious Archives Survey 2010

Appendix I: List of respondents 2 Appendix II: Organisations not included in the survey 8 Appendix III: Tables of results 9 Appendix IV: Religious Archives Survey questionnaire 24 Appendix V: Religious Archives Survey covering letter 32 Appendix VI: Survey of personal papers: survey letter and form 34 Appendix I: List of respondents

Note: This list of respondents to the Religious Archives Survey includes organisations submitting negative returns as they did not hold, or had not deposited, any archives. Another eight organisations indicated that they did not wish for any publicity and 13 sent in late returns. Information from the latter could not be included in the published results but, where permission has been given, details of their historical records will be added to the National Register of Archives.

Buddhist

Atisha Kadampa Buddhist Centre, Darlington Birmingham Buddhist Vihara Bodhisattva Buddhist Centre Buddhapadipa Temple Buddhist Publishing Group Cambridge Buddhist Centre, Cambridge Clear Vision Trust Croydon Buddhist Centre Dharmachakra Archives, Cambridge Edinburgh Theravada Buddhist Group Friends of the Western Buddhist Order, Norwich Glasgow Theravada Buddhist Group London Buddhist Centre Maitrikara Centre, Brighton Marpa House, Ashdon

Christian: Anglican

All Saints Educational Trust Belfast Cathedral Birmingham Cathedral Bristol Cathedral Bradford Cathedral Broken Rites Canterbury Cathedral Carlisle Cathedral Cathedral Church of St John the Divine (Oban) Cathedrals Plus Chelmsford Cathedral Chester Cathedral Library Chetham’s Library Children’s Society Christ Church Oxford Church Housing Trust Church of England Evangelical Council Church Society Church Times Church Union College of Readers Community of All Hallows Community of St Denys Community of St Francis Community of St Peter, Horbury Community of the Holy Name Community of the Sacred Passion Community of the Servants of the Will of God Confraternity of the Blessed Sacrament Crosslinks Derby Cathedral Dromore Cathedral Elland Society English Clergy Association Evangelical Alliance Exeter Cathedral Archives Forward in Faith Gloucester Cathedral Guildford Cathedral Keswick Convention Trust Keychange Charity Liverpool Cathedral Manchester Cathedral Marshall’s Charity Mothers’ Union Newcastle Cathedral Newton Trust Nikaean Club Parish Clerks, Worshipful Company of Pilsdon Community Portsmouth Cathedral Pusey House Reform Revd Dr George Richards Charity Ridley Hall Rochester Cathedral Royal Martyr Church Union Rural Theology Association Sheffield Cathedral Shrine of Our Lady of Walsingham Simeon’s Trustees Sisters of Bethany, Southsea Society of Faith Society of St Francis Society of St. Francis, Third Order Society of the Precious Blood Society of the Sacred Mission Society for Promoting Christian Knowledge (SPCK) St Columb’s Cathedral, Londonderry St George’s Chapel Archive, Windsor St John’s College, Nottingham St John’s Guild St John The Divine Cathedral, Oban St Margaret’s Convent, Uckfield St Mary’s Abbey, West Malling St Michael’s Convent, Richmond St. Paul’s Cathedral St Peter’s Home Sisterhood St Peter’s Saltley Trust Wakefield Cathedral Wells Cathedral Westminster Abbey Worcester Cathedral

Dr John Ward Trust Ealing Trinity Church Methodist Circuit Eastbourne College Edgehill College Epworth Old Rectory Evangelical Presbyterian Church in England and Wales Evangelical Lutheran Church of England/ Westfield House of Theological Studies Evangelical Fellowship of Congregational Churches Fellowship of Independent Evangelical Churches Ltd Fernley Hartley Trust General Conference of the New Church Grace Baptist Mission Harris Manchester College Henry Martyn Centre for Mission Studies Huguenot Library Independent Methodist Archives Resource Centre John Rylands University Library Kendal and Sedbergh area meeting Leighton Park School Lutheran Church in Great Britain Mainstream Methodist Chapel Aid Ltd Methodist Youth Activities Ltd Moravian Church Archive and Library National Church Association Nazarene Theological College Norwegian Church and Seamen’s Mission The Park School Particular Baptist Fund Pennar Community Church (formerly Bethany Baptist) Pilots (United Reformed Church Youth Organisation) Plymouth Methodist Central Hall Oxford Brookes University Reformed Presbyterian Church of Scotland Quaker Homeless Action Quakers and Business Group Salt and Light Ministries Salvation Army International Heritage Centre Scottish Baptist College Scottish Baptist History Archive Scottish Church History Society

Christian: Nonconformist

Ashwell United Reformed Church Association of Teetotallers in Methodism Baptist Missionary Society (BMS) World Mission Bookham Baptist Church Bootham School Centre for the Study of World Christianity, University of Edinburgh Christadelphian Magazine and Publishing Association Ltd Church of England (Continuing) Donald Gee Centre for Pentecostal and Charismatic Renewal Sidcot School Society of Friends of St Andrews Jerusalem Spectrum Engage Stansted Hall: Arthur Findlay College Strict Baptist Historical Society Union of Welsh Independent Churches United Reformed Church Caravan Fellowship United Reformed Church History Society Wesley College, Bristol Wesley House, Cambridge Wesley Historical Society in Ireland Westminster and Cheshunt College Library World Methodist Historical Society (British Section) Wycliffe Centre

Christian: Roman Catholic

Adorers of the Sacred Heart of Jesus of Montmartre, Order of St Benedict Aid to the Church in Need, Scotland Aid to the Church in Need, UK Archdiocese of Glasgow Archdiocese of Liverpool, Liverpool Metropolitan Cathedral Archives of the British Province of the Society of Jesus, London Arundel Cathedral Church of Our Lady and St Philip Howard Assumption Convent, London Augustinian Recollects Bar Convent, York Belmont Abbey, Hereford Benedictine Abbey, Curzon Park South, Chester Benedictine Monastery, Largs Birmingham Archdiocesan Archives Brentwood Diocesan Archives Brentwood Ursulines Campion Hall, Oxford Canonesses of Saint Augustine, Congregation of Our Lady Canonesses of the Holy Sepulchre, Colchester Cardinal Tomas O’Fiaich Memorial Library Carmelite Friars, East Finchley, London Carmelite Monastery, Dolgellau Carmelite Monastery, London Carmelite Monastery, Ware Park Carmelite Third Order Catholic Association Catholic Association of Performing Arts (formerly Catholic Stage Guild) Catholic Bishops’ Conference of England and Wales Catholic Medical Association (formerly Guild of Catholic Doctors) Catholic Missionary Society Congregation of Our Lady of the Missions, UK Province Convent of Notre Dame (Company of Mary, Our Lady), Cobham Convent of Our Lady of Providence, Alton Convent of the Holy Child Jesus, Oxford Daughters of Charity of St Vincent de Paul, Provincial House Daughters of Jesus, Rickmansworth Daughters of Mary and Joseph Daughters of the Heart of Mary, London Daughters of Wisdom Great Britain and Ireland Provincial Archives De La Salle Brothers, Oxford Diocesan Archives, Norwich Diocese of Arundel and Brighton Archives Diocese of Clifton Diocese of Hexham and Newcastle Diocese of Middlesbrough Diocese of Shrewsbury Curial Offices Diocese of Wrexham Dominican Missionary Sisters of the Sacred Heart of Jesus, Crawley Douai Abbey Faithful Companions of Jesus, Pro vincialate, Salford Faithful Companions of Jesus, Generalate, Broadstairs Franciscan Missionaries of the Divine Motherhood, Ladywell Convent, Godalming Franciscan Sisters of St Mary of the Angels Grail Society HCPT – The Pilgrimage Trust Holy Ghost Fathers, Bromley Institute of the Blessed Virgin Mary, Loreto Convent, Llandudno Institute of Our Lady of Mercy Archive, London Josephites, St George’s College, Addlestone Knights of St. Columba Little Company of Mary, Ealing, London Little Company of Mary Generalate, Tooting Bec Medical Mission Sisters, London Medical Missionaries of Mary, Ealing, London Missionaries of the Poor Supporters Association Missionary Sisters of the Sacred Heart, Honor Oak Oakford Dominican Sisters Pastoral Research Centre, Taunton Pluscarden Abbey, Elgin Pontifical Institute of the Religious Teachers, Convent of St Lucy, Alton Poor Servants of the Mother of God, Central Archive Prison Advice and Care Trust Roman Catholic Bishopric of the Forces Sacred Heart Convent, Reasby Sacred Heart Fathers and Brothers of Betharram Sacred Heart of Mary Convent, Upminster Salesian Provincial Office, Bolton Salesian Sisters, London Salford Diocesan Archives Salvatorian Sisters, Divine Saviour Convent, Bristol Scalabrini Fathers, Henley Scottish Catholic Archives Servite Sisters (Servants of Mary), St. Joseph’s Priory, Dorking Salvatorian Sisters, Divine Saviour Convent, Bristol Servite Friars, Province of the Isles, Tyrone Servite Secular Institute Sisters of Charity of Our Lady of Evron, Stockport Sisters of Charity and Mary, Plympton Sisters of Christian Retreat, East Molesey Society of Jesus, British Province Sisters of Jesus and Mary, Felixstowe Sisters of Nazareth General Archive, London Sisters of Providence of Ruille-sur-Loire Sisters of Saviour and Blessed Virgin, Villeneuve d’Ascq, France Sisters of the Poor Child Jesus, Southam

Sisters of the Sacred Hearts of Jesus and Mary (SSHJM) Society of Catholic Artists Society of the Sacred Heart, London Special Projects In Christian Missionary Areas (SPICMA) St Augustine’s Abbey, Ramsgate St Clare’s Convent, Liverpool St Cuthbert’s College, Ushaw St Dominic’s Convent, Stone (English Dominican Congregation of St Catherine of Siena) St Edmund’s College, Cambridge St George’s Cathedral, Southwark St Joseph’s Hospice Association St Margaret’s Children and Family Care Society, Glasgow St Marie’s Cathedral, Sheffield St Mary’s Cathedral, Wrexham St Mary of the Angels Franciscan Friary, Franciscan International Study Centre, Canterbury St Mary’s Abbey, Colwich St Mary’s Convent, Birmingham St Mary’s Metropolitan Cathedral, Edinburgh St Mirin’s Cathedral, Paisley Stonyhurst College, Clitheroe Union of Catholic Mothers Union of Irish Ursulines, Brecon Union of Sisters of Mary, Birmingham Westminster Diocesan Archives Worth Abbey, Crawley Xaverian Brothers, Twickenham Young Christian Workers

Other Christian churches and denominations, interdenominational and ecumenical organisations

Action of Churches Together in Scotland Biblelands British Orthodox Church within The Coptic Orthodox Patriarchate of Alexandria British Transport Christian Fellowship Christian Aid Christian Endeavour Union of Great Britain and Ireland Inc Christian Medical Fellowship Church and Community Work Trust: Avec Resources Churches Together in Britain and Ireland Churches Together in England Creation Science Movement Crosslinks (formerly Bible Churchman’s Missionary Society) Ecclesiological Society (formerly St Paul’s Ecclesiological Society) Ecumenical Patriarchate, Archdiocese of Parishes of Russian Tradition in Western Europe, Deanery of GB and Ireland Eritrean Orthodox Church European Christian Mission Evangelical Protestant Society Faith Mission and the Faith Mission Bible College Greater World Christian Spiritualist Association International Christian College International Miners’ Association Interserve Scotland Interserve England Iona Community Lawyers Christian Fellowship Lay Witness Movement Leprosy Mission International Medical Service Ministries Memo (Message on the Move) National Council of YMCAs Open Air Mission Post Office and Telecommunications Christian Association Trust Ltd Railway Mission Russian Orthodox Church outside Russia Scripture Union England and Wales Soldiers’ and Airmen’s Scripture Readers Association St Michael’s College, Llandaff St Seraphim of Sarov Podvorie and Parish Swedenborg Society The Evangelisation Society (TES) Victoria Institute

World Outreach YMCA Scotland Zambesi Mission

Hindu

Gurjar Hindu Union (GHU) Ltd, Crawley Krishna Yoga Mandir, Enfield Oxford Centre for Hindu Studies Shree Gujarati Hindu Centre

Jewish

South London Liberal Synagogue Anglo Jewish Association Archives of Spanish and Portuguese Jews Congregation London Beis Nadvorne Synagogue Belsize Square Synagogue Beth Shalom Reform Synagogue Birmingham Progressive Synagogue Blackpool Reform Jewish Congregation Board of Deputies of British Jews Bristol Hebrew Congregation Bushey and District Synagogue Czech Memorial Scrolls Trust Ealing Liberal Jewish Congregation Ealing Synagogue Eastbourne Hebrew Congregation Elstree Liberal Jewish Synagogue Exeter Hebrew Congregation Federation of Jewish Services Harrogate Hebrew Congregation Hartley Library, University of Southampton Hull Jewish Archive Jewish Care Scotland Jewish Education Bureau Jewish Memorial Council Jewish Military Museum Jewish Representative Council of Greater Manchester Jewish Vegetarian Society Kahal Chasidim Synagogue, Salford Leicester Hebrew Congregation Liverpool Old Hebrew Congregation Luton Hebrew Congregation Manchester Beth Din Manchester Reform Synagogue Merseyside Jewish Representative Council Montagu Centre, Liberal Judaism Movement for Reform Judaism Newcastle Reform Synagogue North Salford Synagogue Office of the Chief Rabbi Plymouth Hebrew Congregation Romford District Affiliated Synagogue Scottish Jewish Archives Centre Sinai Synagogue, Leeds Society for Jewish Study South London Liberal Synagogue South Tottenham Synagogue Southgate Progressive Synagogue Southport Jewish Representative Council St Albans Masorti Synagogue St John’s Wood Liberal Jewish Synagogue Sumei Hapass, Leeds United Synagogue, Glasgow Welwyn Garden City Synagogue Woodford Liberal Synagogue

Sikh

Medway Towns Gurdwara Sabha Ltd Nanak Sar Sikh Welfare Trust

Other faiths

Baha’i Council for Scotland Council of British Druid Orders Museum of Witchcraft Rastafari Heritage Young Indian Vegetarians (Jains)

Interfaith

Alister Hardy Trust and Religious Experience Research Centre BBC Written Archives Centre Inform – Information Network Focus On Religious Movements International Association for Religious Freedom L’Arche University of Aberdeen Special Libraries and Archives, Library and Historic Collections

Muslim

Association of Muslim Researchers Bilal Mosque, Huddersfield East London Mosque Hastings Mosque Jamia Islamia Mosque and Community Centre, Glasgow Kingston Mosque/Muslim Association Madni Mosque, Blackburn Madrasa Taleem Ul Islam, Glasgow Muslim Community Centre, Woking Wycombe Islamic Mission and Mosque Trust Ltd

Secularist

British Humanist Association, c/o Bishopsgate Institute Center for Inquiry, New York Humanist Reference Library, South Place Ethical Society Rationalist Association, c/o Bishopsgate Institute Appendix II: Organisations not included in the survey

Organisations not normally included in the scope of the Religious Archives Survey

1. Religious bodies whose archives are controlled by ecclesiastical or state legislation and whose place of deposit is therefore known or predictable, or whose archives have already been surveyed including: a) central, diocesan and parish records of the Church of England b) central, diocesan and parish records of the Church in Wales c) central, diocesan and parish records of the Church of Ireland for Northern Ireland d) central, diocesan and parish records of the Episcopal Church in Scotland e) central, presbytery and kirk session records of the Church of Scotland f) central records of the Roman Catholic bishops’ conferences of England, Wales, Scotland and Ireland (for Northern Ireland) and parish records of the Roman Catholic Church.

2. Nonconformist religious bodies whose records above local level are held or deposited in accordance with centralised guidance or arrangements:

   Central records of the Methodist, United Reformed Church, Congregational, Unitarian and Baptist churches and of the Society of Friends and Salvation Army; also the central records of the United Reformed Church, Congregational, Calvinistic Methodist (Presbyterian), Baptist and Wesleyan Methodist bodies in Wales and of the Methodist Church in Ireland; the Free Church of Scotland and United Free Church of Scotland.

   Methodist circuit records.

3. Records of individual Nonconformist chapels, churches and meetings of the Methodist, United Reformed Church, Unitarian and Baptist churches and the Society of Friends (including individual places of worship of predecessor bodies) which are very numerous and where such material is already well represented in the National Register of Archives.

4. Local records of other major churches with significant structures at regional and national level which have generated records of greater significance at these higher levels.

5. Student religious organisations at individual higher educational establishments as these are unlikely to have long traditions of record-keeping.

6. Records of new religious movements which have no significant administrative centres in the United Kingdom. Appendix III: Tables of results

Response by religion

| Religion | Percentage | |---------------------------|------------| | Buddhist | 4% | | Christian – Anglican | 20% | | Christian – Catholic | 30% | | Christian – Nonconformist | 15% | | Christian – Other | 11% | | Hindu | 1% | | Jewish | 13% | | Muslim | 2% | | Sikh | 0.5% | | Other religion | 1% | | Interfaith | 2% | | Secularist | 1% | Organisations holding archives

| Organisation | Yes | No | |-------------------------------|-----|-----| | Buddhist | 19% | 81% | | Christian – Anglican | 79% | 21% | | Christian – Catholic | 90% | 10% | | Christian – Nonconformist | 76% | 24% | | Christian – Other | 70% | 30% | | Jewish | 62% | 38% | | Muslim | 22% | 78% | | Other religion | 55% | 45% | | Interfaith | 71% | 29% | | Secularist | 100%| 0% | | **Total** | 74% | 26% | Archives which are accruing

| Archives which are accruing | Yes | No | |-----------------------------|------|-----| | Buddhist | 75% | 25% | | Christian – Anglican | 97% | 3% | | Christian – Catholic | 98% | 2% | | Christian – Nonconformist | 93% | 7% | | Christian – Other | 100% | 0% | | Jewish | 91% | 9% | | Muslim | 100% | 0% | | Other religion | 86% | 14% | | Interfaith | 100% | 0% | | Secularist | 100% | 0% | | Total | 96% | 4% | Access in person to the public

| Access in person to the public | Yes | No | |-------------------------------|-----|----| | Buddhist | 75% | 25%| | Christian – Anglican | 56% | 44%| | Christian – Catholic | 47% | 53%| | Christian – Nonconformist | 77% | 23%| | Christian – Other | 48% | 52%| | Jewish | 34% | 66%| | Muslim | 50% | 50%| | Other religion | 29% | 71%| | Interfaith | 20% | 80%| | Secularist | 100%| 0% | | Total | 52% | 48%| Material included in languages other than English

| Material included in languages other than English | Yes | No | |--------------------------------------------------|-----|----| | Buddhist | 50% | 50%| | Christian – Anglican | 37% | 63%| | Christian – Catholic | 82% | 18%| | Christian – Nonconformist | 23% | 77%| | Christian – Other | 32% | 68%| | Jewish | 47% | 53%| | Muslim | 50% | 50%| | Other religion | 86% | 14%| | Interfaith | 60% | 40%| | Secularist | 25% | 75%| | Total | 53% | 47%|

### Administration of the archives

| | Volunteers | Paid administrative staff of your organisation | Professional archivists, librarians or other information managers (paid or unpaid) | |--------------------------|------------|-------------------------------------------------|---------------------------------------------------------------------------------| | Buddhist | 0% | 100% | 0% | | Christian – Anglican | 39% | 31% | 30% | | Christian – Catholic | 42% | 19% | 39% | | Christian – Nonconformist| 46% | 33% | 21% | | Christian – Other | 31% | 54% | 15% | | Jewish | 49% | 41% | 10% | | Muslim | 100% | 0% | 0% | | Other religion | 87.5% | 12.5% | 0% | | Interfaith | 0% | 50% | 50% | | Secularist | 20% | 0% | 80% | | Total | 41% | 31% | 28% | Provision of storage accommodation

| Provision of storage accommodation | Yes | No | |-----------------------------------|------|-----| | Buddhist | 75% | 25% | | Christian – Anglican | 90% | 10% | | Christian – Catholic | 97% | 3% | | Christian – Nonconformist | 89% | 11% | | Christian – Other | 93% | 7% | | Jewish | 81% | 19% | | Muslim | 100% | 0% | | Other religion | 71% | 29% | | Interfaith | 100% | 0% | | Secularist | 100% | 0% | | Total | 91% | 9% | Provision of separate room for consultation of archives

| Provision of separate room for consultation of archives | Yes | No | |--------------------------------------------------------|-----|----| | Buddhist | 33% | 67%| | Christian – Anglican | 46% | 54%| | Christian – Catholic | 58% | 42%| | Christian – Nonconformist | 68% | 32%| | Christian – Other | 24% | 76%| | Jewish | 42% | 58%| | Muslim | 50% | 50%| | Other religion | 43% | 57%| | Interfaith | 80% | 20%| | Secularist | 100%| 0% | | Total | 52% | 48%| Protection of archives against fire, flood and theft

| Protection of archives against fire, flood and theft | All rooms are protected | Most rooms are protected | Some rooms are protected | None of the rooms are protected | |-----------------------------------------------------|-------------------------|--------------------------|--------------------------|--------------------------------| | Buddhist | 75% | 25% | 0% | 0% | | Christian – Anglican | 44% | 10% | 5% | 41% | | Christian – Catholic | 44% | 10% | 8% | 38% | | Christian – Nonconformist | 49% | 11% | 5% | 35% | | Christian – Other | 38% | 10% | 7% | 45% | | Jewish | 45% | 10% | 6% | 39% | | Muslim | 0% | 0% | 0% | 100% | | Other religion | 14% | 0% | 43% | 43% | | Interfaith | 40% | 20% | 20% | 20% | | Secularist | 75% | 0% | 0% | 25% | | Total | 44% | 10% | 7% | 39% | Temperature and humidity levels monitored in storage area

| Religion | Yes | No | |---------------------------|-----|-----| | Buddhist | 50% | 50% | | Christian – Anglican | 22% | 78% | | Christian – Catholic | 31% | 69% | | Christian – Nonconformist | 33% | 67% | | Christian – Other | 19% | 81% | | Jewish | 16% | 84% | | Muslim | 0% | 100%| | Other religion | 14% | 86% | | Interfaith | 60% | 40% | | Secularist | 75% | 25% | | Total | 27% | 73% | Temperature and humidity levels controlled in storage area

| Religion | Yes | No | |---------------------------|-----|-----| | Buddhist | 25% | 75% | | Christian – Anglican | 22% | 78% | | Christian – Catholic | 36% | 64% | | Christian – Nonconformist | 40% | 60% | | Christian – Other | 39% | 61% | | Jewish | 10% | 90% | | Muslim | 0% | 100%| | Other religion | 14% | 86% | | Interfaith | 60% | 40% | | Secularist | 75% | 25% | | Total | 31% | 69% | Archives affected by mould or damp in the last five years

| Religious Group | Yes | No | |--------------------------|-----|-----| | Buddhist | 0% | 100%| | Christian – Anglican | 10% | 90% | | Christian – Catholic | 11% | 89% | | Christian – Nonconformist| 5% | 95% | | Christian – Other | 4% | 96% | | Jewish | 13% | 87% | | Muslim | 0% | 100%| | Other religion | 0% | 100%| | Interfaith | 40% | 60% | | Secularist | 25% | 75% | | Total | 9% | 91% | Expansion space available for archives

| Expansion space for archives | Yes | No | |------------------------------|------|-----| | Buddhist | 25% | 75% | | Christian – Anglican | 69% | 31% | | Christian – Catholic | 62% | 38% | | Christian – Nonconformist | 58% | 42% | | Christian – Other | 57% | 43% | | Jewish | 61% | 39% | | Muslim | 50% | 50% | | Other religion | 29% | 71% | | Interfaith | 60% | 40% | | Secularist | 100% | 0% | | Total | 62% | 38% |

### Cataloguing of archives

| Religion | Wholly uncatalogued? | Partly catalogued? | Fully catalogued? | |-------------------|----------------------|--------------------|-------------------| | Buddhist | 25% | 75% | 0% | | Christian – Anglican | 22.5% | 59.5% | 18% | | Christian – Catholic | 18% | 64% | 18% | | Christian – Nonconformist | 26% | 65% | 9% | | Christian – Other | 31% | 45% | 24% | | Jewish | 45% | 32% | 23% | | Muslim | 100% | 0% | 0% | | Other religion | 29% | 57% | 14% | | Interfaith | 0% | 100% | 0% | | Secularist | 25% | 75% | 0% | | Total | 25% | 58% | 17% |

### Published descriptions of archives

| Published descriptions of archives | Yes | No | |-----------------------------------|------|-----| | Buddhist | 50% | 50% | | Christian – Anglican | 19% | 81% | | Christian – Catholic | 18% | 82% | | Christian – Nonconformist | 25% | 75% | | Christian – Other | 7% | 93% | | Jewish | 21% | 79% | | Muslim | 0% | 100%| | Other religion | 14% | 86% | | Interfaith | 60% | 40% | | Secularist | 0% | 100%| | Total | 19% | 81% | Appendix IV: Religious Archives Survey questionnaire

Religious Archives Survey 2010

The Religious Archives Group and Society of Archivists in association with The National Archives

The purpose of this survey is to identify significant archives, whether institutional records or papers of individuals and families, held by religious organisations (including charities and educational foundations which are inspired by specific faiths) in order to promote future preservation. The survey covers material generated by religions currently practised within the United Kingdom. The project is being carried out with the assistance of a generous grant from the Pilgrim Trust.

Please note: access to your archives will remain entirely a matter for your own discretion and answering this questionnaire will not in any way affect your ownership or control over the archives in your custody.

If you have any queries, or need help in answering the questions, please contact the project’s Resource Discovery Officer:

Claire Muller Resource Discovery Officer Archives Sector Development The National Archives Kew TW9 4DU 02083925330 ext. 2603 ras@nationalarchives.gsi.gov.uk

Please ask whoever you consider the most appropriate person to fill in the form or to provide you with the necessary information.

In answering this questionnaire, your institution will fall into at least one of three categories:

- No archives have survived. Please respond to Q. 1 only by answering ‘NO’.
- The archives which have survived have been deposited elsewhere with another institution. Please answer Q. 1-2.
- Your institution has retained its archives and historical records. Please answer all questions apart from Q. 2.

If some archives have been deposited and some retained, please answer all questions.

If you find insufficient space in the comment box when answering a question, please continue on a separate piece of paper and attach this when returning the survey.

Your details:

Name and position

Name and address of institution:

Email:

Telephone:

Governing body:

1. Does your institution or organisation hold archives itself (these will usually be over 20 years old as opposed to modern records in current use)?

Please mark ‘x’ in one box

Yes [ ] No [ ]

Note: archives can include any quantity of material relating to all aspects of an organisation, family or individual’s activities including worship, membership, property and financial affairs, as well as governance and legal matters. They can be written on paper, parchment or other materials or exist in the form of photographs, computer discs and films, videos, tape recordings, CDs or in other audio-visual or electronic form.

Please do not include printed book collections or printed periodicals/magazines. While historical records will usually be at least 20 years old, some relating to an anniversary, visits from dignitaries or a special event, may be more recent.

2. If you have deposited such archives with another institution, please give its name and address and, if possible, the nature and covering dates of the archives.

E.g. Berkshire Record Office/ Library of the School of Oriental and African Studies 3. If you have retained archives, please indicate their nature, covering dates, format (paper, digital or other materials) and approximate quantity (linear metres or, for smaller archives, boxes, bundles, files, volumes and other storage units). Please specify in your answer any papers of any prominent individuals, families or organisations which you also hold among your archives.

*e.g.*\
Wessex Mosque financial records, deeds and photographs mid 19th-20th century (100 banker’s boxes)\
Poplar Jewish Relief Committee minutes c. 1910-80 (4 files, 3 volumes)\
Personal papers of Dr Anthony Proudie (1810-1890), Bishop of Barchester

If you have any further information about the papers of prominent individuals or families which remain in private hands, please tick the box below and our Resource Discovery Officer will contact you to discuss whether we can follow this up with the owner or custodian.

Please give details of any important series of statistical data that are among your archives: 4. Do you allow the general public to consult your archives in person?

*Please mark ‘x’ in one box*

| Yes | No | |-----|----|

5. Are these archives continuing to be added to as material passes out of current use?

*Please mark ‘x’ in one box*

| Yes | No | |-----|----|

6. Do your archives include material written in languages other than English?

*Please mark ‘x’ in one box*

| Yes | No | |-----|----|

If yes, please specify below.

*e.g. Latin, French, Welsh, Gaelic, Pali, Arabic, Farsi*

7. Are your archives administered on your premises by:

*Please mark ‘x’ in all boxes that apply*

| Volunteers? | Paid administrative staff of your organisation? | Professional archivists, librarians or other information managers (paid or unpaid)? | |-------------|-----------------------------------------------|-----------------------------------------------| | | | | 8. Is accommodation provided for the archives in terms of:

| Please mark ‘x’ in two boxes | |-----------------------------| | Storage? | | A separate room where they can be consulted? |

Please qualify as necessary:

*e.g. There is a strong room in which the archives are held but they need to be consulted in the archivist’s office/ in the library/ at a desk in the administration manager’s office.*

9. Are all the rooms in which the archives are kept protected against flooding, fire and theft?

| Please mark ‘x’ in one box | |---------------------------| | All rooms are protected | | Most rooms are protected | | Only some rooms are protected | | None of the rooms are protected |

If only some areas are protected, please estimate the proportion of your archives kept in storage areas protected against risk.

*e.g. 50% of areas are protected against such risks but the rest of the archives are kept in unsuitable lock-up garages used as outstores.*

10. Are temperature and relative humidity levels:

| Please mark ‘x’ in all boxes that apply | |----------------------------------------| | Monitored in the storage areas? | | Controlled in the storage areas (e.g. by radiators with thermostats or air conditioning)? | 11. Have your archives been affected by mould or damp in the last five years?

*Please mark ‘x’ in one box*

| Yes | No | |-----|----|

12. Do you have expansion space to house additions to your archives for the foreseeable future?

*Please mark ‘x’ in one box*

| Yes | No | |-----|----|

*Please give details:*

*e.g. Our space for archive storage will run out in 1/3/5 or more years’ time.*

13. Are your archives:

*Please mark ‘x’ in one box*

| Wholly un-catalogued? | Partly catalogued? | Fully catalogued? | |----------------------|--------------------|-------------------|

*If your archives are catalogued in some way, please specify the format:*

*e.g. card indexes, word processed or other typed lists, electronic catalogues.*

Please tick the box if you would be prepared to send lists or inventories of your archives to the National Register of Archives at the National Archives in London, or, for material relating to Scotland, the National Register of Archives for Scotland at a later date. *Ticking ‘yes’ will indicate that The National Archives can contact you to arrange the sending of lists.*

| Yes: am happy to be contacted | No: I do not wish to be contacted | |------------------------------|---------------------------------| 14. Are there published descriptions of your archives?

*Please mark ‘x’ in one box*

| Yes | No | |-----|----|

If there is a published guide please give details below.

If not, we would be grateful if you would send us any short article, leaflet or other description which gives details of your archives (see address at end).

15. Please provide any other comments about current major achievements, challenges or development needs for the preservation or accessibility of your archives in the future.

*E.g. ‘We organised a major centenary exhibition last year based on material drawn from our archives’ or ‘we need someone to sort and catalogue the archives’, ‘some of our material has been damaged by damp and needs to be treated’, ‘our buildings are unsuitable for the long-term storage of archives’.* Thank you for answering this questionnaire. Your response is greatly appreciated.

The data will be held by The National Archives on behalf of the project partners including the Society of Archivists and the Religious Archives Group. Unless you cross the box below, summary information supplied in answer to questions 2 and 3 or complete lists supplied in answer to question 13, will be added to the National Register of Archives which researchers may consult. As a public body, The National Archives may have to consider disclosing other information in the responses if a request is received under the Freedom of Information Act but it will only do so after consulting you.

Access to your archives will remain entirely a matter for your own discretion and answering this questionnaire will not in any way affect your ownership or control over the archives in your custody.

I do not want this information added to the National Register of Archives.

If you do cross the box, please indicate if any of the information can be made available:

e.g. Contact details may be made available but not lists of the archives provided in Q.13

Please return to:

Claire Muller Resource Discovery Officer Archives Sector Development The National Archives Kew TW9 4DU Appendix V: Religious Archives Survey covering letter

21 July 2010

Dear Colleague

Religious Archives Survey 2009-10

We are writing to invite your participation in the first comprehensive survey of religious archives ever to be conducted in the United Kingdom. Our constituent countries have a rich and diverse religious history, but the written records tracing its development are at present only partially known. The survey will cover the historical records, in all formats, of all faith communities and of organisations which have their roots in religion. It does not extend to records in current use but covers those which are likely to be of continuing long-term importance.

The survey is a joint initiative of the Religious Archives Group (a voluntary association of individuals responsible for, or users of, religious archives), the Society of Archivists and The National Archives (which maintains the National Register of Archives). It is being substantially funded by the Pilgrim Trust, a national charity.

The survey has been entirely conceived for the 'common good'. It is totally unconnected with any particular political, religious or other viewpoint. The survey is being overseen by an independent project board with an appropriate combination of faith, archival and academic expertise. Its members are listed below.

The survey aims to improve the coverage of religious archives in the National Register of Archives, with a view to promoting the long-term preservation of the records of faith-based communities and organisations. These continue to shape our national heritage and society. The Register already includes several thousand lists of historical records created by religious organisations, but its coverage in this area is uneven and far from complete.

A better knowledge of which religious archives have survived, and where they are located, will benefit the creators and owners of such archives, as well as the wider archival and user communities. In particular, such knowledge should assist the creators and owners to realise the full potential of their archives in advancing the objectives of their own organisations and faith communities. It will also help them to identify opportunities, including collaborative ones, for the improved maintenance of such historical records.

Accordingly, we would be very grateful if you could find time to complete the enclosed questionnaire about those archives you may be responsible for. Any information which you can supply will assist us greatly in mapping out the existence and future needs of such material. Your reply will not affect your ownership or control over your archives in any way.

A stamped addressed envelope is enclosed for returns on paper but there is also an electronic form on the Religious Archives Group’s website for those who would prefer to use it at http://rylibweb.man.ac.uk/rag2/activities/RAGQuestionnaire.html.

If you could return the completed questionnaire within a month of despatch it would be appreciated.

Please contact our Resource Discovery Officer (details below) by email, telephone or post if you need further help in filling out the questionnaire.

Yours sincerely,

Dr Clive Field OBE Chair of the Religious Archives Survey Steering Committee (University of Birmingham)

Committee members: Professor Humayun Ansari OBE (Royal Holloway, University of London) Dr Rachel Cosgrave (Lambeth Palace Library) Dr Norman James (The National Archives) Jenny Moran (Society of Archivists) Andrew Nicoll (Scottish Catholic Archives) Dr Michael Pearson (The National Library of Wales) Karen Robson (Hartley Library, University of Southampton) Rosemary Seton (Religious Archives Group)

Claire Muller (Resource Discovery Officer) Archives Sector Development The National Archives Ruskin Avenue Kew, Richmond TW9 4DU

Email: ras@nationalarchives.gsi.gov.uk Telephone: 020 8392 5330 x2603.

Unfortunately, we are currently unable to provide the questionnaire in languages other than English. Please notify us if you cannot complete this questionnaire in English. Appendix VI: Survey of personal papers: survey letter and form

29 May 2010

Dear

The Religious Archives Group, in association with the Society of Archivists, and The National Archives, is currently carrying out a comprehensive survey of religious archives in the United Kingdom with funding from the Pilgrim Trust, a national charity. A description of the project is attached. However, we are conscious that much of the record of religious life in this country is captured not in the official archives of faith organisations, but in the personal papers of religious leaders and other prominent members of faiths practised in the different parts of the UK.

We are therefore writing to ask if you have considered the issue of the future disposition of any personal papers which you have retained. These may be letters written to you, personal diaries, unpublished writings or papers accumulated in the course of your own activities, together with photographs, recordings and other working papers remaining in your possession and ownership (rather than official papers relating to work on behalf of religious bodies or organisations and retained by them as part of their current records or archives). It would also be beneficial if you would tell us whether you would find it helpful if more general guidance was provided about the significance and preservation of religious figures’ papers and the options for their future care. This could be provided under the auspices of the Religious Archives Group or your own religious tradition.

We have no wish to interfere in any way with your personal property, affairs or the disposition of papers which you may currently retain. Nor are we acting as collecting agents for individual record offices and other institutions which can provide permanent homes for such papers. However, we do wish to encourage and promote the safe preservation of such material which is likely to form an important body of sources for studying the religious history of the United Kingdom in the future. It is also quite understood that such papers will normally be closed to research while they remain in your custody, or if retained by your family or executors in the future, and that only when deposited with a record office, specialist library or other institution and specifically opened for research are they likely to become more widely available for study.

If you would be kind enough to spare a few minutes to fill in the boxes on the enclosed form, this would greatly assist us in shaping our future guidance and advice in this area. The information will be held at The National Archives in accordance with the principles of the Data Protection Act 1998, which will safeguard your confidentiality. The information will be held for the purposes of assessing and promoting the preservation of the UK’s heritage in the field of religious archives and will not be divulged to third parties beyond the Religious Archives Group, its survey steering committee and The National Archives without first consulting you.

Yours sincerely

Dr Clive Field OBE, Chair of the Religious Archives Group Steering Committee (University of Birmingham)

Committee members: Professor Humayun Ansari OBE (Royal Holloway, University of London) Dr Rachel Cosgrave (Lambeth Palace Library) Dr Norman James (The National Archives) Jenny Moran (Society of Archivists) Andrew Nicoll (Scottish Catholic Archives) Dr Michael Pearson (The National Library of Wales) Karen Robson (Hartley Library, University of Southampton) Rosemary Seton (Religious Archives Group) RELIGIOUS ARCHIVES SURVEY 2010: PERSONAL PAPERS

Please tick the following boxes where applicable and return to the following in the pre-paid envelope provided:

Philip Gale Religious Archives Survey Project Private Archives Team c/o Archives Sector Development The National Archives Kew Richmond TW9 4DU

Your name (block capitals please):

I have already made, or intend to make [delete as appropriate], arrangements for the preservation of my personal papers.

☐

I would welcome further general advice from the Religious Archives Group on its website about the preservation and care of personal papers.

☐

I would welcome general advice from an appropriate official body within my own religious community instead of/ in addition to [delete as appropriate] guidance in published form from the Religious Archives Group about the preservation and care of personal papers.

☐

I would not welcome any further initiatives in respect of personal papers.

☐ Any additional comments or information? Please add below.

Signature:

Thank you very much for your assistance. A reply-paid envelope is enclosed for your convenience.