Freedom of Information Act 2000 Request

Information regarding CPS IT

Request and response

1. **What was the total budget for IT spend for 2019?**

   The Crown Prosecution Service (CPS) budgets are allocated by financial year and cannot be apportioned by calendar year.

   For the years covering 2019 the IT budgets were:

   - IT budget for 2018/19: £46.32m
   - IT budget for 2019/20: £48.50m

2. **What proportion of the IT spend for 2019 was for software/digital projects?**

   IT spend for 2018/19 on software/digital projects is estimated at 38%. IT spend for 2019/20 on software/digital projects is estimated at 33%.

3. **How many software/digital projects were started in 2019?**

   123 projects were started in 2019.

4. **How many of the software/digital projects started in 2019 were due to be put into live running (i.e. complete) in 2019? Where projects had multiple phases, I’m only interested in those phases that were due in 2019.**

   80 projects were completed in 2019.

5. **If any of the projects in question 4 ran over budget, by how much did they run over?**

   The (CPS) does not hold any centrally collated data with regards to this question. In order for the CPS to attempt to provide answers to your question, a manual review of each project would be required. This would mean each project manager reviewing their individual projects and supporting... material/documentation regarding said project. It is estimated that it would take one day per project to collate this information.

Section 12(1) of the FOI Act means public authorities are not obliged to comply with a request for information if it estimates the cost of complying would exceed the appropriate limit. The appropriate limit for central government is set at £600. This represents the estimated cost of one person spending 3.5 working days determining whether the department holds the information, and locating, retrieving and extracting the information.

We believe that the cost of manually reviewing the 80 projects highlighted in answer to question 4 would exceed the appropriate limit. Consequently, we are not obliged to comply with your request.

6. **If any of the projects in question 4 were not delivered on the date originally planned, by how much did they run over? By originally planned, I mean the due date when the project was launched; if a project was rescoped and the due date changed, treat the project as running over from the original date.**

Please refer to the response provided in question five.

7. **If any of the projects in question 4 were cancelled, how many was that and what was the budget for those projects in total?**

There were no projects cancelled.

8. **What proportion of your software/digital project teams track defects found? (It is enough to give an approximation, e.g. more than 80%)**

Please refer to the response provided in question five.

9. **For the projects that track defects:**

   a. **How many defects were found?** b. **How many of these were during design/development?** c. **How many of these were found after development (i.e. after the project went live)?** d. **Is there a correlation between the original project budget, due date, defects found in development, defects in live, project type (internal, public-facing) and budget or time overruns? (It is okay to send me just the raw data - project, budget, due date, defects, overruns and I will do the analysis)**

Please refer to the response provided in question five.

Information Management Unit 020 3357 0788 IMU@cps.gov.uk