Report on the Landfill Allowances Scheme (LAS) Wales 2014/15

Final results

October 2015 Executive Summary

This report covers the tenth full year, 1st April 2014 to 31st March 2015, of the Landfill Allowances Scheme (LAS) in Wales. The results presented in this report are final. The purpose of the scheme is to ensure diversion of biodegradable municipal waste (BMW) from landfill. Welsh Government sets limits on the amount of BMW waste that local authorities in Wales can landfill.

Compliance headlines

Welsh local authorities sent 256,162 tonnes of BMW to landfill in 2014/15 compared to an overall Wales allowance of 430,000 tonnes. This was forty percent less (173,838 tonnes) than the allowance. All twenty-two local authorities achieved their individual allocated allowance.

Wales has reduced the amount of BMW sent to landfill by seventy per cent (595,327 tonnes) since the first full year of the scheme in 2005/06. Reducing the amount of BMW waste going to landfill helps to cut greenhouse gas emissions, preventing the production and release of methane into the air from landfill sites. This is important, as methane is twenty five times more powerful than carbon dioxide as a greenhouse gas.

Looking at individual local authority performance for 2014/15, Blaenau Gwent, Bridgend, Carmarthenshire, Ceredigion, Denbighshire, Monmouthshire, Neath Port Talbot, Pembrokeshire and Torfaen used less than forty per cent of their allowances, while Flintshire, Gwynedd and Wrexham used over ninety per cent of their allowance.

As a whole, local authorities have continued to make good progress in diverting BMW from landfill. However, meeting the future targets up to 2020 will be particularly challenging for those local authorities that were close to exceeding their 2014/15 individual allowances.

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1 The Landfill Allowance Scheme refers only to local authority collected municipal waste

2 Out of a total of 1,543,357 tonnes of municipal solid waste arising by Welsh local authorities

3 851,489 tonnes of BMW was sent to landfill in 2005/06 Contents

1 Background 4 2 Validation - Monitoring Authority 5 3 Local authority Compliance 6 Annex 1 - Reporting of local authorities 9 Annex 2 - Local authority Compliance Summary Map 12 Key Quality Information 13 Glossary 14

Figures and Tables

Figure 1. Amount of BMW landfilled compared to allowance for local authorities in Wales 2014/15 8 Figure 2. Proportion of local authorities reporting promptly in 2014/15 compared to 2013/14 10

Table 1. Comparison of WDF and landfill site returns data showing amount of municipal waste sent to landfill in Wales in 2014/15 and discrepancies between the two data sets before and after validation 6 Table 2. LAS Performance for 2014/15 7 Table 3. Statutory LAS reporting deadlines 9 Table 4. Compliance with WDF data reporting deadlines by local authorities 11 1 Background

The Landfill Allowances Scheme (LAS) Wales was established through the Landfill Allowances Scheme (Wales) Regulations 2004. The purpose of the scheme is to ensure diversion of biodegradable municipal waste (BMW) from landfill. Reducing the amount of BMW waste going to landfill helps to cut greenhouse gas emissions, preventing the production and release of methane into the air from landfill sites. Methane is twenty five times more powerful than carbon dioxide as a greenhouse gas.

Welsh Government sets limits on the amount of BMW waste that local authorities in Wales can landfill. Natural Resources Wales is the Monitoring Authority for the scheme and has the duty to report performance against individual local authorities’ annual allowance allocations and the collective total for Wales. Natural Resources Wales is responsible for reconciling the allowances available to each local authority with the amount of BMW that they have sent to landfill. Natural Resources Wales calculate the amount of BMW sent to landfill using a mass balance approach.

The LAS Regulations also state that the amount of biodegradable waste local authorities collect should be sixty one per cent of the total collected municipal waste. The Welsh Government has since reviewed the biodegradability of municipal waste and concluded that this figure is still appropriate.

Within five months of the end of the scheme year, Natural Resources Wales must determine the amount of BMW sent to landfill by each local authority. Natural Resources Wales provides the Welsh Government with the annual reconciled data on 1st September each year. The Welsh Local Government Association (WLGA) and local authorities are consulted on the data and the final report is published on the Natural Resources Wales website, which acts as the Landfill Allowances register.

Any local authority that exceeds its allowance allocation is reported to the Welsh Government and is liable to financial penalties. The Welsh Government must establish and maintain a penalties register containing details of any such liabilities.

More information relating to the allocation of allowances can be found in the Welsh Government document entitled ‘The Landfill Allowance Scheme: Allocation of Allowances 2009-2020’.

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4 The Landfill Allowances Scheme refers only to local authority collected municipal waste

5 The glossary has a brief description of the mass balance approach

6 [http://gov.wales/topics/environmentcountryside/epg/waste_recycling/disposal/landfill/allowances/?lang=en](http://gov.wales/topics/environmentcountryside/epg/waste_recycling/disposal/landfill/allowances/?lang=en) 2 Validation – Monitoring Authority

The LAS scheme year runs from April 1st to March 31st. Natural Resources Wales use a two stage quarterly process to audit the data after submission into WasteDataFlow(^7) (WDF). Stage one is a desktop audit of all the data submitted by local authorities. Stage two is a validation of WDF using landfill site returns. In 2012 Natural Resources Wales also began quarterly validation of end destination data for the statutory local authority recovery targets. This consists of a desktop audit based on the quantity of material reported as recovered each scheme year.

2.1 Comparison of WDF and Landfill Site Returns

Table 1 shows the figures for the amount of landfilled municipal waste validated by Natural Resources Wales in 2014/15. The results show the original and final discrepancy percentages between the two datasets before and after the validation. In 2014/15 there was a 0.9 per cent (or 1,960 tonnes) discrepancy between the figures after validation. This is slightly less than the discrepancy of 1.1 per cent in 2013/14. The overall final discrepancy is well within the ten per cent discrepancy target set by the Welsh Government. This is also a big improvement compared to the original discrepancies in each quarter of the year before validation.

Of the 453,221 tonnes validated by Natural Resources Wales, 431,197 tonnes were sent to landfills in Wales and 19,893 tonnes were sent to landfills in England. The remainder has been landfilled after energy from waste treatment outside of the UK. This waste has zero per cent biodegradability.

After undertaking 88 checks for the local authorities throughout the scheme year, there are none that remain over a ten per cent discrepancy. The causes of discrepancies between the two datasets include:

- landfills report site returns using The List of Waste (or European Waste Catalogues), whilst local authorities report by material type in WDF. These different reporting systems cause issues when comparing and also when distinguishing municipal waste as defined under the LAS Regulations;
- private contractors may take non-local authority collected municipal waste and non-municipal waste to landfill in the same vehicles they use to collect local authority collected municipal waste. It is therefore difficult to accurately calculate the amount of local authority collected municipal waste received at the landfill site; or
- issues with stockpiling and/or apportioning municipal waste from a landfill site that is used by several local authorities.

(^7) Data entry and submission is reported via an online reporting tool (WasteDataFlow) and is split into a series of levels, from 0 (data entry) to 40 (Welsh Government). A local authority submits data to Natural Resources Wales for validation at Level 30. Table 1. Comparison of WDF and landfill site returns data showing amount of municipal waste sent to landfill in Wales in 2014/15 and discrepancies between the two data sets before and after validation

| Quarter | 2014-15 Site Returns - MSW sent to landfill (tonnes) | 2014-15 WDF - MSW sent to landfill (tonnes)\* | 2014-15 % Discrepancy between the two data sets | |---------|-----------------------------------------------------|---------------------------------------------|-----------------------------------------------| | | Original | Final | Original | Final | Original | Final | Original | Final | | 1 | 143,201 | 142,519 | 138,836 | 140,803 | 3.1% | 1.2% | | 2 | 138,431 | 127,735 | 127,781 | 126,444 | 8.3% | 1.0% | | 3 | 120,577 | 101,809 | 101,062 | 102,743 | 19.3% | 0.9% | | 4 | 80,026 | 83,118 | 83,275 | 83,231 | 3.9% | 0.1% | | Total | 482,234 | 455,180 | 450,954 | 453,221 | 8.4% | 0.9% |

- This is the total amount of Municipal Solid Waste (MSW) reported in WDF as sent to landfill that is checked against site returns. This figure will be slightly less than the total landfill figure, as some landfill waste is not validated due to apportioned rejects and rejects after several treatment processes where landfills cannot be identified or local authority portions are not clear.

3 Local Authority Compliance

The overall results from the 2014/15 monitoring year are shown in Table 2 and Figure 1 on the following pages.

The annual results show that all local authorities achieved their LAS allowance obligations during 2014/15. A total of 256,162 tonnes of BMW from Wales was sent to landfill compared to the total Wales allowance of 430,000 tonnes. This means that local authorities in Wales collectively landfilled forty per cent (173,838 tonnes) less BMW than the 2014/15 allowance.

The results show that fifteen local authorities have considerable headroom to meet their future obligations as they used no more than seventy per cent of their allocated allowances. Blaenau Gwent and Torfaen used less than 20 per cent of their allocated allowance. Bridgend, Carmarthenshire, Ceredigion, Denbighshire, Monmouthshire, Neath Port Talbot, Pembrokeshire and Vale of Glamorgan used less than 50 per cent of their allocated allowance. Caerphilly, Cardiff, Conwy, Merthyr Tydfil and Powys used less than 70 per cent of their allocated allowance.

Three authorities used over 90 per cent of their allocated allowance and have the least headroom to meet future obligations. These are Flintshire, Gwynedd and Wrexham.

Annex 2 shows a geographical representation of LAS performance for Wales. Reasons for changes in the utilisation of allowances vary between years and by local authorities. Generally, changes can be attributed to: • changes in waste collection service provision; • changes in waste management practices and new/alternative technologies; • public participation levels in recycling schemes; • unforeseen circumstances (e.g. extreme weather).

Table 2. LAS Performance for 2014/15

| Authority | LAS Allowance (tonnes) 2014/15 | BMW landfilled (tonnes) | % of LAS 2014/15 allowance used | |----------------------|---------------------------------|-------------------------|---------------------------------| | Blaenau Gwent | 9,726 | 1,464 | 15.1% | | Bridgend | 20,976 | 5,880 | 28.0% | | Caerphilly | 25,491 | 14,952 | 58.7% | | Cardiff | 43,729 | 29,328 | 67.1% | | Carmarthenshire | 23,151 | 7,175 | 31.0% | | Ceredigion | 10,645 | 2,919 | 27.4% | | Conwy | 19,309 | 12,952 | 67.1% | | Denbighshire | 12,232 | 2,925 | 23.9% | | Flintshire | 22,736 | 21,604 | 95.0% | | Gwynedd | 19,731 | 19,101 | 96.8% | | Isle of Anglesey | 10,879 | 8,540 | 78.5% | | Merthyr Tydfil | 8,402 | 5,870 | 69.9% | | Monmouthshire | 12,545 | 3,393 | 27.0% | | Neath Port Talbot | 20,849 | 4,646 | 22.3% | | Newport | 17,558 | 14,397 | 82.0% | | Pembrokeshire | 17,837 | 6,873 | 38.5% | | Powys | 21,260 | 13,646 | 64.2% | | Rhondda Cynon Taf | 29,847 | 25,675 | 86.0% | | Swansea | 33,507 | 25,442 | 75.9% | | Torfaen | 12,855 | 2,073 | 16.1% | | Vale of Glamorgan | 16,075 | 7,985 | 49.7% | | Wrexham | 20,660 | 19,322 | 93.5% | | **Wales** | **430,000** | **256,162** | **59.6%** |

Natural Resources Wales maintain a register of LAS performance for local authorities since inception of the scheme in 2004. This register can be found at [https://naturalresources.wales/waste/landfill-allowance-scheme/?lang=en](https://naturalresources.wales/waste/landfill-allowance-scheme/?lang=en) Figure 1. Amount of BMW landfilled compared to allowance for local authorities in Wales 2014/15 Annex 1 – Reporting of Local Authorities

Reporting deadlines for local authorities and landfill operators (see Table 3) are set out in the LAS Regulations. Both local authorities and landfill operators have to submit municipal waste returns to Natural Resources Wales(^8) within one month of the end of that period.

### Table 3. Statutory LAS reporting deadlines

| Quarter | Period | Reporting deadlines | |---------|---------------------------------|---------------------| | 1 | Data from 1 April - 30 June | 31 July | | 2 | Data from 1 July - 30 September | 31 October | | 3 | Data from 1 October - 31 December | 31 January | | 4 | Data from 1 January - 31 March | 30 April |

In 2008/09, Natural Resources Wales produced the ‘LAS Guidance on reporting and notices’ which sets out the more detailed timetable for local authorities and landfill operators to meet their obligation to provide timely and accurate data under the LAS Regulations.

### Local Authorities

The LAS regulations require local authorities to submit their municipal waste data to Natural Resources Wales for validation within one month of the quarter end. Figure 2 shows the level of compliant data reporting by local authorities in Wales during 2014/15.

The level of prompt reporting in Wales in 2014/15 is slightly worse than in the previous year. Fourteen local authorities consistently reported on time throughout the year (a slight decrease by one from 2013/14).

The main reasons for local authorities reporting after the deadline included:

- technical issues;
- staffing and resource issues at local authorities;
- delay in local authorities receiving data from contractors; or
- extra time taken sourcing data for other reporting requirements.

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(^8) Under the LAS Regulation, the ‘Environment Agency’ is listed as the Monitoring Authority, however, in Wales it was administered by Environment Agency Wales. The Natural Resources Body for Wales (Functions) Order 2013 transferred the Welsh devolved functions of the Environment Agency to the Natural Resources Body for Wales. NRW reports local authority compliance with the reporting deadlines to the Welsh Government. Table 4 on the following page provides more information on local authority reporting in 2014/15.

**Landfill Operators**

Landfill operators are required to report the amount of municipal waste received by their sites within one month of the quarter end. Following reporting in WDF, 56 landfill sites in England and Wales were identified as receiving local authority municipal waste originating in Wales in 2014/15 - 14 in Wales and 42 in England. Waste landfilled abroad after incineration was also reported in WDF. The total number of reported landfills has increased from 45 to 56 in England and Wales. Table 4. Compliance with WDF data reporting deadlines by local authorities

| Local Authority | Apr-Jun 2014 | Jul-Sep 2014 | Oct-Dec 2014 | Jan-Mar 2015 | |-----------------------|--------------|--------------|--------------|--------------| | Blaenau Gwent | On time | On time | On time | On time | | Bridgend | On time | On time | On time | On time | | Caerphilly | On time | On time | On time | On time | | Cardiff | On time | On time | On time | Within 7 days| | Carmarthenshire | Within 7 days| On time | On time | On time | | Ceredigion | Within 7 days| On time | On time | Within 7 days| | Conwy | On time | On time | On time | On time | | Denbighshire | On time | On time | Over 7 days | Over 7 days | | Flintshire | Within 7 days| On time | On time | Over 7 days | | Gwynedd | On time | On time | On time | On time | | Isle of Anglesey | On time | On time | On time | On time | | Merthyr Tydfil | On time | On time | On time | On time | | Monmouthshire | On time | On time | On time | On time | | Neath Port Talbot | On time | On time | On time | On time | | Newport | On time | On time | On time | On time | | Pembrokeshire | On time | On time | On time | On time | | Powys | On time | On time | On time | Within 7 days| | Rhonda Cynon Taf | On time | On time | On time | On time | | Swansea | On time | Within 7 days| On time | Within 7 days| | Torfaen | On time | On time | On time | On time | | Vale of Glamorgan | On time | Within 7 days| On time | Within 7 days| | Wrexham | On time | On time | On time | On time |

N.B. Deadlines may be extended due to weekends/bank holidays, technical issues or if agreed with an authority for extenuating circumstances.

Key

- on time
- within 7 days
- over 7 days Annex 2 – Local Authority Compliance Summary Map

% of Allowance 2014-15

- Green: 10% - 60%
- Orange: 90% - 100%
- Light Green: 60% - 75%
- Red: Over 100%
- Yellow: 75% - 90% Key Quality Information

1. Natural Resources Wales has six weeks to validate the data. Validation involves a procedure of checking that all relevant WasteDataFlow questions have been completed by the local authorities and any discrepancies in calculations between entered inputs and outputs are identified. Any anomalies are then communicated to the individual local authorities and remedial action is taken to resolve them. Post validation, Natural Resources Wales also request local authorities to provide evidence in relation to their waste data, which is an ongoing process throughout the scheme year.

2. There may be some inconsistencies in the measurement of total waste since the waste is weighed when collected and again when it is sent for treatment. In addition, there may also be loss in weight through various treatment processes. Natural Resources Wales validate all local authority returns and require that the difference between the amount collected and the amount sent for treatment must not differ by more than 10 per cent in any quarter, unless a valid explanation can be given. Natural Resources Wales has also placed more emphasis on authorities providing more evidence in relation to their waste statistics since 2012-13.

3. WasteDataFlow is subject to continual improvement and development that can impact on the way that data is entered and introduce new data reports based on new data requirements. Some changes can be complex in nature producing impacts in reporting that may not be fully realised initially. All changes to the system are carefully monitored for any discrepancies between data entry and reporting. In the event that discrepancies arise, the WasteDataFlow system is adjusted and any previously published data is revised or caveated accordingly.

4. The accuracy of the data reported to WasteDataFlow is entirely dependant on the measurement, data management and reporting by local authorities and waste operators. While Natural Resources Wales carry out validation in accordance with the Regulations, the validation of WasteDataFlow and the cross checks with other available waste data is limited to the accuracy of those reporting. Glossary

Biodegradable Capable of being degraded by plants and animals.

Biodegradable Municipal Waste (BMW) The component of Municipal Solid Waste capable of being degraded by plants and animals. Biodegradable Municipal Waste includes paper and card, food and garden waste, and a proportion of other wastes, such as textiles.

Diversion (from landfill) A term referring to avoiding sending waste to landfill where it can be sent to an alternative waste management option that is better for the environment. The waste hierarchy is set out at Article 4 of the revised Waste Framework (Directive 2008/98/EC). This gives top priority to preventing waste in the first place. When waste is created, it gives priority to preparing it for re-use, then recycling, then recovery, and last of all disposal (e.g. landfill).

Green house Gas A term given to those gas compounds in the atmosphere that reflect heat back toward earth rather than letting it escape freely into space. Several gases are involved, including carbon dioxide (CO2), methane (CH4), nitrous oxide (N2O), ozone, water vapour and some of the chlorofluorocarbons.

Incineration The controlled thermal treatment of waste by burning, either to reduce its volume or toxicity. Energy recovery from incineration can be made by utilising the calorific value of the waste to produce heat and/or power.

Landfill Allowances Scheme (LAS) The purpose of the Landfill Allowances Scheme is to ensure diversion of biodegradable municipal waste (BMW) from landfill. Welsh Government allocate statutory limits on the amount of BMW waste that local authorities in Wales can landfill. Welsh Government can apply financial penalties to Welsh local authorities for exceeding allowances and failure to comply with reporting requirements.

As monitoring authority for the scheme, Natural Resources Wales validates waste returns submitted from Welsh local authorities and determines the amount of BMW sent to landfill by each local authority.

Landfill sites Any areas of land in which waste is deposited. Landfill sites are often located in disused mines or quarries. In areas where they are limited or no ready-made voids exist, the practice of landraising is sometimes carried out, where waste is deposited above ground and the landscape is contoured.

**List of Waste (European Waste Catalogues)** Serves as a common encoding of waste characteristics in a broad variety of purposes like classification of hazardous wastes. Assignment of waste codes has a major impact on the transport of waste, installation permits (which are usually granted for the processing of specific waste codes), decisions about recyclability of the waste or as a basis for waste statistics.

**Local authority municipal waste** Includes household and non-household waste that is collected and disposed of by local authorities. It includes regular household collections, specific recycling collections, special collections of bulky items, waste received at civic amenity sites and waste collected from non-household sources.

**Local authority recovery targets (LART)** The Local Authority Recovery Targets were set under the Waste (Wales) Measure 2010 by Welsh Government and are intended to promote higher levels of recycling and to realise associated wider sustainability benefits.

**Mass Balance Approach** The mass balance formula is applied quarterly to calculate the biodegradable content of landfilled local authority municipal waste for each local authority. Welsh Government have deemed Welsh local authority municipal waste to be 61% biodegradable. The formula uses the data reported to WasteDataFlow to adjust this percentage based on the biodegradability of waste diverted for recycling, reuse and composting. This adjusted percentage is used to calculate the biodegradable content of landfilled waste.

**WasteDataFlow (WDF)** Since 2004-05, waste returns for the amount and type of local authority waste collected and how it is disposed of are collected through an online reporting system called WasteDataFlow (www.wastedataflow.org). In Wales this is managed by Natural Resources Wales.