Workplace Stress Survey

A managed solution

Customised workplace stress survey and stress risk assessment.

Overseeing the process from questionnaire design and collection of survey data, to analysis and presentation of your results.

Incorporating key health and wellbeing topics.

Cost effective and fully HSE compliant. Assessing workplace stress

The work carried out within many organisations can be challenging and the pressures encountered a source of workplace stress. To help you manage stress in the workplace and to comply with employment legislation(^1), it is important to understand and evaluate employees' perceptions of the pressures on them and address any issues that may arise.

Health-e-solutions(^\\text{TM}) are leading providers of employee stress survey tools with the market leading StressMeter(^\\text{TM}) system(^2). These tools are fully compliant with Health & Safety Executive guidelines(^3) and provide employers with a powerful management information and reporting system.

### Benefits of the Managed Solution

| HSE Compliant | Reports comply with published HSE Management Standards for stress risk assessments. | |---------------|----------------------------------------------------------------------------------| | Save time | The process typically takes just 4 weeks from agreeing survey content to the presentation of report. | | Benchmarking | Compare your results anonymously with our extensive database. | | Target risk hot-spots | Analysis will identify any potential problem areas and allow focused, cost effective follow up. | | Highlight best practice | High performing areas can be revealed and their experience transferred throughout the organisation. | | Cost effective | The process has a fixed cost making the on-line survey efficient, accurate and extremely cost effective. Paper questionnaires are available for staff that need them. |

### The Managed Solution

- We design an employee questionnaire that meets your specific needs.
- We survey your employees.
- Our experts analyse the data and present your results and HSE compliant reports.
- You have direct access to the StressMeter(^\\text{TM}) system(^2) to guide policy and target interventions.

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(^1) Health & Safety at Work Regulations 1999 and Health & Safety at Work etc Act 1974

(^2) Measuring Workplace Stress – A guide to your duties-HES 2006

(^3) HSE Guidelines (November 2004) The Managed Solution process

1. **CONSULT**

   - **Establish requirements** Our experts will work with you to understand your organisation, customise your survey and set dates for data collection and final report.

2. **SURVEY**

   - **Employee communication** We create a communication for employees introducing the survey and provide access codes to the on-line questionnaire.
   - **Collect survey data** Employees complete the survey. We monitor the response rates and identify where to target encouragement.

3. **ANALYSIS**

   - **Data analysis** We analyse your results and produce your HSE stress risk assessment and report.
   - **Hot-spots and best practice** We use matrix analysis to identify important factors, stress hot-spots and best practice.
   - **Benchmarking** Your results are benchmarked against our database and anonymously against other similar organisations on our system.

4. **REPORT**

   - **Report presentation** Our specialist presents your report and an opportunity to question, review, and interpret the findings prior to developing action plans.
   - **Management information** 12 months use of StressMeter™ to access management information and reporting tools. Maximise participation

Communicating with your staff We will generate an employee welcome communication explaining the goals of the process, instructions and access codes for completing the questionnaire.

We will use your preferred method to inform your employees. For example by e-mail, letter, notice board, newsletter and/or briefing. If required, we can communicate direct with your employees and administrate a Prize Draw to encourage participation.

Collect survey data We make the survey process efficient and straightforward. The survey is completed anonymously by your employees on-line and typically takes under 10 minutes.

Employees without internet access can use an optional paper questionnaire.

Monitoring the survey We provide advice to achieve maximum employee participation and regular status reports. Including the number and percentage completed by location, site, department and function.

Areas with low participation are identified allowing targeted encouragement. Results and reporting

Our experts will use the survey responses to create source data for analysis and reporting and then present your results and HSE compliant stress risk assessment.

- **HSE summary report** HSE compliant workplace stress risk assessment.

- **StressMeter™ assessment profile** A detailed profile of your employees participation in the survey.

- **Detailed report** A breakdown of the responses to each question to assist in the interpretation of results and identification of any stress hot-spots. Including analysis of your custom filter and body questions.

- **Matrix Analysis** Detailed comparison between groups including departments, locations and key factors like position, role etc.

- **Benchmarking** Your results will be compared against the latest HSE protocols, the health-e-solutions database, similar organisations and previous assessments.

- **Text responses** All text comments are read and analysed to identify common themes.

**After the survey**

We provide interpretation and recommendations to inform the formulation of action plans and interventions and assist with development and implementation of policy.

You will continue to enjoy the benefits of direct access to the StressMeter™ system for analysis and management reporting of your survey data and 12 months access is included within the Managed Solution. About Health-e-solutions

Health-e-solutions™ specialise in providing the key employee feedback required to achieve and maintain a healthy, effective and competitive workplace.

Making the web work for you

Our web enabled services allow employers to gather key feedback on-line from employees. Our goal is to save you time, reduce your costs and maximise the integrity and value of the data you collect.

Secure, confidential and reliable

All data is collected, stored and processed on our secure servers providing you with 24 hour on-line access. We ensure confidentiality and operate under the provisions of the Data Protection Act.

Designed for your needs

All our standard tools can be customised to meet your needs, including:

- Workplace stress risk assessment
- Employee health & wellbeing
- Employee engagement
- 360° competency tool for line managers
- Leavers feedback
- Employee opinion and satisfaction.

Free “on-site” expert consultations

We are always happy to share our experience. Please contact us to arrange a no obligation consultation with one of our specialists to discuss your requirements.

www.health-e-solutions.co.uk enquiries@health-e-solutions.co.uk

Health-e-solutions Ltd, Wessex House, Upper Market Street, Eastleigh, SO50 9FD Tel: 0870 766 9362 Fax: 0870 164 1077

health e solutions, health-e-solutions, StressMeter, Survey Master are trade marks. The contents of this document are supplied for general information only and are subject to change without notice.