Legal Aid Statistics quarterly, England and Wales, July to September 2017

Main points

| Crime lower workload down 4% compared to the same quarter last year | This continues the gradual downward trend of recent years. Expenditure on completed work was also down by 4%. | | Crown Court completed workload down 6% compared to the same quarter last year | Expenditure on completed work fell by 2% over this period, and new orders for legal representation in the Crown Court continued to decline. | | 4% fewer legal help new matter starts than in the same period of 2016 | The volume of completed claims also decreased, by 10%, and expenditure fell by 6%. | | Family mediation starts were 14% lower than in the same quarter of 2016 | Mediation Information and Assessment Meetings (MIAMS) and mediation outcomes also fell over this period. | | 17% more certificates completed for public family law than in the same quarter last year | Expenditure on completed work in this category, which already accounts for more than half the total cost of civil legal aid, rose by 11% (£12m). | | 638 applications for Exceptional Case Funding received in the last quarter | This is the highest number of applications received in one quarter since the scheme began in April 2013 and a 33% increase from the same quarter last year. |

This edition comprises the first release of official statistics for the three-month period from July to September 2017 and the latest statement of all figures for previous periods. For more detailed commentary, and statistics on providers of legal aid, Central Funds, appealing legal aid decisions and legal aid in the higher courts, please refer to the annual publication.

For technical detail, please refer to the User guide to legal aid statistics.

We have changed how our quarterly bulletins look, and would welcome any feedback using this quick survey.

For other feedback related to the content of this publication, please let us know at statistics@legalaid.gsi.gov.uk Things you need to know

These symbols are used throughout this release to navigate to other documents of interest:

- **Data visualisation:** Click for tool allowing user-defined charts and tables.
- **User Guide:** Click for document giving definitions and explanations.
- **Tables:** Click for access to tables of figures.

To understand trends in legal aid as a whole, it is best to begin by looking at annual expenditure figures and then look at trends in both workload and expenditure for each category of legal aid. Summarising activity across the legal aid system meaningfully within a single number is difficult because of the diversity of services included, from quicker, lower-cost provision like pre-charge advice to representation in a complex, high-cost court case.

Expenditure on legal aid is measured differently for different purposes. A measure that is best for analysing the costs of different services, for example, may not be practical for managing budgets or payments. The three most often-used measures, shown in Fig. 1, are:

- **Closed-case** expenditure is the measure used for expenditure figures throughout these legal aid statistics. It represents the total value of payments made to legal aid providers in relation to pieces of work that are completed in the period. This basis is comparable to volumes of completed work to which it relates, and to the same fine level of detail. This does not include income received or expenditure in relation to debt write-offs.

- The government **budgeting** measure known as RDEL (Resource Departmental Expenditure Limits) is the main measure used by government to control current spending, both to set budgets for future years and report on how much has been spent. It represents the value of work carried out in the period better than the closed-case measure but cannot be broken down to such a fine level of detail. This measure does incorporate income and expenditure in relation to debt.

- Figure 1 shows this budgeting measure both in **nominal** and **real terms**. ‘Nominal terms’ means not adjusted for inflation; ‘real terms’ means adjusted for inflation to make the value of spending in previous years directly comparable with the specified year.

These measures show a large reduction in legal aid expenditure from around 2010-11, which are mostly due to changes to the scope of civil legal aid introduced by the Legal Aid, Sentencing and Punishment of Offenders (LASPO) Act from 2013-14, reductions in criminal legal aid workloads and reductions in fees payable to legal aid providers.

**Figure 1:** Overall annual legal aid expenditure, by closed-case and RDEL (nominal and real-terms) measures (£m), 2005-06 to 2016-17

1. Criminal legal aid

Main point Workload and expenditure fell in most areas of criminal legal aid between July and September 2017 and the same period of the previous year.

Criminal legal aid can be categorised into Crime Lower and Crime Higher. Crime Lower includes police station advice, magistrates’ court and prison law. Crime Higher covers work in the Crown and Higher Courts.

Figure 2: Crime overview, closed case volumes and expenditure for Jul-Sep 2017, and comparison with Jul-Sep 2016

| Claim category | Workload (% change compared to the same quarter last year) | Expenditure (% change compared to the previous quarter last year) | |---------------------------------------|-----------------------------------------------------------|------------------------------------------------------------------| | Police station advice | 158,000 (1%↓) | £32m (0%↔) | | Magistrates’ courts\* | 76,000 (10%↓) | £31m (9%↓) | | Advice & assistance on appeals | 352 (4%↑) | £0.4m (2%↑) | | Prison Law | 5,000 (13%↑) | £4m (19%↑) | | Civil work associated with crime | 56 (40%↑) | £0.02m (50%↑) | | Solicitor fee scheme | 24,000 (7%↓) | £84m (2%↑) | | Advocate fee scheme | 25,000 (5%↓) | £54m (4%↓) | | High Cost crime cases | 2 (0%↔) | £6m (26%↓) |

\*includes court duty solicitor sessions and virtual courts

Figure 3: Workload and expenditure in criminal legal aid, Jul-Sep 14 to Jul-Sep 17

Note: Advice and assistance on appeals and civil work associated with crime are excluded from these figures.

Although Crown Court work comprises a relatively small portion of criminal legal aid in terms of volume, it consistently accounts for around two-thirds of all criminal legal aid expenditure. Conversely, advice relating to the police station makes up the largest portion of workload but a much smaller proportion of expenditure. Police station advice

This category made up two thirds of the Crime Lower workload between July and September 2017 but less than half of the expenditure. The workload in this period remained relatively unchanged compared to the previous year, down by just 1%. This reflects a recent slowing to the general downward trend seen over the last three years, although this trend was never as steep as the decline for Crime Lower as a whole, or overall figures from the Crime Survey for England and Wales.

The majority of the police station advice workload (86% in July to September 2017) consists of suspects receiving legal help with a solicitor in attendance at the police station, with the remainder mainly consisting of legal advice over the telephone.

Applications and grants for representation in the criminal courts

While figures should be interpreted with caution as they may be revised in subsequent quarters as cases move into the Crown court, the number of orders granted for legally-aided representation in the magistrates’ court fell by 6% in this quarter when compared to the same quarter of the previous year. This continues the downward trend of the last 3 years, which has been largely driven by Summary Only cases. The overall number of receipts in the magistrates’ court (including those not involving legal aid) was 3% down over the same period. The proportion of these applications that are granted remains stable at around 95%.

Orders granted for legally-aided representation in the Crown Court were also down, and to a greater degree: 8% this quarter compared to last year. Within this, orders relating to Either Way offences fell by 14%, while those relating to Indictable offences increased by 3%. The proportion of Crown Court applications granted remains at almost 100%.

Magistrates’ court completed work

Legally-aided representation in the magistrates’ court comprised around one-third of the workload and just under half of expenditure in Crime Lower between July and September 2017. The volume of completed work in the magistrates’ court fell 10% this quarter when compared to the same period of the previous year. Expenditure fell by 9% (£3m).

Crown Court completed work

Volumes of cases completed in the Crown Court have declined over recent years but more gradually than new orders, due to longer-running cases still awaiting trial.

Completed work volumes within the solicitor fee scheme were 7% lower in July to September 2017 than in the same period of the previous year, driven mainly by a 13% fall in cases in which the defendant pleads guilty at their earliest opportunity in the Crown Court. This may be due to procedural reforms in the court system, with more defendants pleading earlier at the magistrates’ court. In the advocate fee scheme there was a 5% fall compared to the same period last year; again, the largest fall was in the guilty plea category.

The value of payments for completed claims in the solicitor fee scheme was 2% higher in July to September 2017 than in the same period of the previous year. In the advocate fee scheme, the value of payments was 4% lower than in the same period of the previous year.

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1 www.ons.gov.uk/peoplepopulationandcommunity/crimeandjustice/bulletins/crimeinenglandandwales/yearendingmar2017 2 www.gov.uk/government/collections/criminal-court-statistics Since September 2014, solicitor firms have been able to apply for an **interim payment** on a claim in some circumstances. The left-hand side of Figure 4 shows the overall final expenditure on claims in which an interim payment was made at an earlier stage, and those in which no interim payment was made.

In most instances, the provider later submits a final bill claiming further payment for work done up until the case finished, and these claims have been included in the statistics since 2016. In a minority of instances, the provider submits a final bill claiming no further payment, or submits no further bill at all; these claims are now also included in the statistics for all periods from September 2014 but were not included in previous editions.

The right-hand side of Figure 4 shows the overall final expenditure on claims in which an interim payment was made, split into the 2 categories described. The inclusion of the latter category has added 262 claims, amounting to £9.9m, spread across a 3-year period (shown by the dashed line in Figure 4). This increases the volume of completed claims in the solicitor fee scheme by less than 0.1% and the overall expenditure by 1%, over this period. For more detail on this change see the User Guide.

**Figure 4: Value of completed work in solicitor fee scheme, Jul-Sep 14 to Jul-Sep 17**

![Graph showing value of completed work in solicitor fee scheme](image)

**Very High Cost Cases in the Crown Court (VHCCs)**

**VHCCs** are those Crown Court cases in which, if the case were to proceed to trial, it would be likely to last more than 60 days. These cases can span many years and, while they may involve relatively small numbers of cases or defendants, the number of related contracts with providers and the amount spent are high in comparison.

Expenditure on VHCCs has reduced by two-thirds over the last decade due to changes in rates paid and a reduction in the proportion of cases classified as a VHCC due to the threshold being increased to 60 days. The total of £6.0 million for the latest quarter ending September 2017 was 26% lower than same period the previous year. VHCCs currently represent around 4% of the overall cost of legal aid in the Crown Court.

From the next edition we intend to change how we present statistics on VHCCs so that they are more directly comparable with the statistics for other legal aid work in the Crown Court and elsewhere. For details of these changes see the User guide.

If you have views on this proposal please contact us at statistics@legalaid.gsi.gov.uk. Prison law

Within criminal legal aid overall, prison law comprised 2% of the volume and 2% of expenditure in July to September 2017. Workload this quarter increased by 13% compared with the same period in the previous year, driven by an increase in advocacy at prison disciplinary hearings (up 36%). This category currently makes up just over one-third of prison law workload, but a much smaller proportion of costs (12%). Expenditure on prison law rose by 19% over the same period, with increases in each of the sub-categories.

Tables 2.1 and 2.2 2. Civil legal aid

Main point

There were 638 applications for ECF received between July to September 2017. This is the highest number of applications received in one quarter since the scheme began in April 2013 and a 33% increase from the same quarter last year.

Figure 5: Civil overview, closed case volumes and expenditure for Jul-Sep 2017, and comparison with Jul-Sep 2016

| Civil Workload | Workload (% change compared to the same quarter last year) | Expenditure (% change compared to the same quarter last year) | |----------------|----------------------------------------------------------|----------------------------------------------------------| | Family | 31,000 (4%↑) | £140m (6%↑) | | Non-Family | 33,000 (6%↓) | £63m (7%↓) | | Family Public | 22,000 (11%↑) | £118m (11%↑) | | Family Private | 9,000 (8%↓) | £22m (13%↓) | | Mediation and MIAMS\* | 4,000 (8%↓) | £1m (10%↓) | | Immigration | 10,000 (9%↓) | £11m (4%↓) | | Mental Health | 9,000 (1%↓) | £11m (10%↑) | | Housing | 11,000 (9%↓) | £9m (7%↓) | | Other Non-Family | 3,000 (3%↓) | £32m (13%↓) |

- Not included in family total

Legal help and controlled legal representation

In the last quarter, there were 4% fewer legal help new matter starts than in the same period of 2016. The volume of completed claims decreased by 10% and expenditure by 6% in July to September 2017 compared to the same period in 2016 (figure 5). The implementation of the LASPO Act in April 2013 resulted in large reductions in legal help workload, with the overall trend falling to less than one-third of pre-LASPO levels.

Figure 6: Completed workload and expenditure in legal help, Jul-Sep 2014 to Jul-Sep 2017 Family legal help

In July to September 2017 family legal help starts decreased by 12% compared to the same quarter last year. There were also decreases in completed claims (16%) and expenditure (13%). There was a steep decline immediately following the implementation of LASPO Act in April 2013, with a more gradual decline over the last 2 to 3 years.

In family mediation, Mediation Information and Assessment Meetings (MIAMs) were down by 5% in the last quarter compared to the previous year and currently stand at just over a third of pre-LASPO levels. Starts were down by 14% and outcomes by 11%, and are now running at around half of pre-LASPO levels.

Non-family legal help and controlled legal representation

Legal help and controlled legal representation makes up over 95% of both immigration and mental health cases. Controlled legal representation relates to representation at tribunal and is often longer and more costly than legal help but, as with legal help, the decision on whether to grant legal aid is delegated to providers.

The LASPO Act made changes to the scope of legal aid for immigration law, but some areas remained in scope. Workload that remains in the immigration category consists largely of asylum-related work. Having fallen by 40% over the 5 years to 2013-14, new matter starts in immigration stood 3% lower in the July to September 2017 quarter than in the same quarter of the previous year. Completed claims in immigration were down by 9% in the last quarter compared to the previous year and expenditure was down by 4%.

Within mental health most funding is spent on providing assistance to sectioned clients appealing the terms of their detention before a mental health tribunal. Mental health new matter starts fell 4% when comparing the latest quarter to the previous year. Completed claims fell by 3% and expenditure fell by 4% over the same period.

Over 80% of housing work volume is made up of legal help. The volume of legally-aided housing work halved between July to September 2012 and July to September 2013. The trend then fluctuated for around 18 months but since 2014 it has been falling. In July to September 2017 there was a 2% increase in housing work starts compared to the same quarter the previous year. However, there were decreases in completed claims (11%) and expenditure (16%).

Civil representation

The number of civil representation certificates granted in the last quarter was down 2% compared to the same period of the previous year. The number of certificates completed increased by 12%, and the associated expenditure increased by 3% in the same period. The drop in civil representation workloads following the implementation of the LASPO Act in April 2013 was by a smaller proportion than for legal help. Family civil representation

Certificates granted for family work decreased by 3% in July to September 2017 compared to the previous year. There was an increase in certificates completed (13%) compared to the same quarter the previous year, however there has been a small fall compared to April to June 2017. The associated expenditure follows a similar pattern (6% increase compared to the same quarter the previous year and a 4% decrease compared to the previous quarter). This increase was largely due to public family law, which makes up around three quarters of family workload and over 80% of family expenditure. Certificates completed in public family law have fallen slightly after the peak last quarter.

In July to September 2017, applications for civil representation in private family law supported by evidence of domestic abuse increased by 3% compared to the same period of the previous year. The number granted was down 3% compared to the same period of 2016. The proportion of applications granted remained steady at around 70% from the inception of this type of application until the end of 2015, before increasing to around 80%. In the latest quarter it was 78%.

Non-family civil representation

Non-family certificates completed make up about 15% of the total civil representation workload and about a quarter of the expenditure. There are only a small number of immigration and mental health cases in civil representation as most work in these areas consists of controlled legal representation. The majority of the certificates completed in this category are for housing work. There has been a gradual decline in housing certificates completed and in expenditure on this category since 2014, but in the latest period there were 2% more than in the same period of the previous year.

Judicial reviews

Of all civil representation applications granted, around 3,000 a year relate to judicial review. The number granted in July to September 2017 was 8% higher than in the same quarter in 2016. A third of judicial reviews were for immigration cases and another third were for public law. Exceptional Case Funding (ECF)

There were 638 applications for ECF received from July to September 2017. This is the highest number of applications received in a single quarter since the scheme began in April 2013 and a 33% increase from the same quarter last year. 570 (89%) of these were new applications.

Of the 638 ECF applications received between July and September 2017, 95% (603) had been determined by the LAA as of 20 November 2017. 54% (325) of these were granted, 24% (146) were refused and 19% (113) rejected (see figure 8).

Among the ECF applications received between July and September 2017, immigration (57%), inquest (18%), and family (13%) remained the most requested categories of law (figure 8).

Figure 8: Volume of ECF applications received and ECF determinations by outcome, Jul-Sep 2014 to Jul-Sep 2017. 3. Further information

This publication presents quarterly data trends. For figures published annually, including those on providers of legal aid, appealing legal aid decisions, Central Funds, butterfly charts and legal aid in the higher courts, please refer to our annual publication.

Accompanying files

As well as this bulletin, the following products are published as part of this release:

- **Tables**: A set of tables, which give further detail and full time series for each area.
- **More detailed data**: A detailed file to allow detailed analysis provided in both .csv (comma separated values) and .ods (OpenDocument Spreadsheet) formats.
- **Data visualisation tool**: A web-based tool allowing the user to view and customize charts and tables based on the published statistics.
- **Index of data in Legal aid statistics**: An index to the more detailed data published in the .csv and .ods files, lists of available data from Legal Aid systems and guidance on how to work with the more detailed data using pivot tables.
- **User Guide to legal aid statistics**: This provides comprehensive information about data sources and quality as well as key legislative changes.

National Statistics status

National Statistics status means that official statistics meet the highest standards of trustworthiness, quality and public value.

All official statistics should comply with all aspects of the Code of Practice for Official Statistics. They are awarded National Statistics status following an assessment by the Authority’s regulatory arm. The Authority considers whether the statistics meet the highest standards of Code compliance, including the value they add to public decisions and debate.

It is the Ministry of Justice’s responsibility to maintain compliance with the standards expected for National Statistics. If we become concerned about whether these statistics are still meeting the appropriate standards, we will discuss any concerns with the Authority promptly. National Statistics status can be removed at any point when the highest standards are not maintained, and reinstated when standards are restored.

Contact

Press enquiries should be directed to the Ministry of Justice press office:

Tel: 020 3334 3536 Email: newsdesk@justice.gsi.gov.uk

Other enquiries about these statistics should be directed to the Justice Statistics Analytical Services division of the Ministry of Justice:

Richard Field, Head of legal aid statistics Ministry of Justice, 7th Floor, 102 Petty France, London, SW1H 9AJ Email: statistics@legalaid.gsi.gov.uk Tel: 07469 579 287

Next update: 29 March 2018

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