WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov]
RAILROAD RETIREMENT BOARD
RRB-36
System name: Complaint, Grievance, Disciplinary and Adverse
      Action Files--RRB.
     System location:
         U.S. Railroad Retirement Board
         844 Rush Street
         Chicago, Illinois 60611
     Categories of individuals covered by the system: Railroad
   Retirement Board employees who are the subjects of disciplinary or
   adverse actions or who have filed a complaint or grievance.
     Categories of records in the system: Information relating to
   proposals and decisions in cases of discipline and adverse actions;
   including supporting documents; information relating to grievances
   filed under the agency and negotiated grievance procedures, including
   the grievance, final decision and any evidence submitted by the
   employee and/or the agency in support of or contesting the grievance.
     Authority for maintenance of the system: Title 5 USC sections
   7503(c), 7513(e), 7543(e).
   Purpose(s):
       The purpose of this system of records is to maintain information
   related to grievances, disciplinary actions, and adverse actions in
   order to furnish information to arbitrators, EEO investigators, the
   Merit Systems protection Board, the Federal Labor Relations
   Authority, and the Courts, as necessary. The information is also used
   for statistical purposes, as needed.
     Routine uses of records maintained in the system, including
   categories of users and the purposes of such uses:
       a. Disclosure may be made to a congressional office from the
   record of an individual in response to an inquiry from the
   congressional office made at the request of that individual.
       b. Information in this system of records may be released to the
   attorney representing such individual, upon receipt of a written
   letter or declaration stating the fact of representation, subject to
   the same procedures and regulatory prohibitions as the subject
   individual.
       c. Records may be disclosed to the Merit Systems Protection Board
   or an arbitrator to adjudicate an appeal, complaint, or grievance.
       d. Relevant information may be furnished to the Office of the
   President for responding to an individual pursuant to an inquiry from
   that individual or a third party in his/her behalf.
     Policies and practices for storing, retrieving, accessing,
   retaining, and disposing of records in the system:
     Storage:  Paper.
     Retrievability: Name of employee.
     Safeguards: Maintained in locked file cabinets in an area not
   accessible to the public.
     Retention and disposal: Maintained for four years, then destroyed
   by shredding.
     System manager(s) and address:
         Director of Personnel
         U.S. Railroad Retirement Board
         844 Rush Street
         Chicago, Illinois 60611
     Notification procedure: Requests for information regarding an
   individual's record should be addressed to the System Manager
   identified above and should include the name and social security
   number of the individual involved. Before information about any
   record will be released, the System Manager may require the
   individual to provide proof of identity or require the requester to
   furnish an authorization from the individual to permit release of
   information.
     Record access procedures: See Notification section above.
     Contesting record procedures: See Notification section above.
     Record source categories: The Railroad Retirement Board employee,
   the employee's supervisor, bureau or regional director, the executive
   director, or the employee's representative.