www.hudclips.org 


U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINGTON, D. C. 20410-8000

July 27, 1990
OFFICE OF THE ASSISTANT SECRETARY FOR
HOUSING-FEDERAL HOUSING COMMISSION
Mortgagee Letter 90-27
       TO:  ALL APPROVED MORTGAGEES
       SUBJECT: Single Family Default Monitoring System (SFDMS)
 
            The Single Family Default Monitoring Systems (SFDMS) tracks
       data on delinquent mortgages until a delinquency is cured or a
       claim is submitted.  It provides the Department the first
       indication of serious trouble and is used to monitor lenders,
       field offices and to track trends.  The SFDMS data is also
       reported to the Credit Alert Interactive Voice Response System
       (CAIVRS) to assist in detecting potential borrower risk at the
       mortgage credit review.  It is also used as one of the tools to
       assess the adequacy of the FHA fund reserves.  As such, the
       completeness and accuracy of the data in SFDMS is of prime
       interest to the Department.
 
            Many lenders servicing large portfolios of FHA-insured
       mortgages continue to submit hard copies of the delinquency
       report, Form HUD-92068A or computer generated facsimiles each
       month, many of which are illegible and carelessly or improperly
       prepared.  For those lenders who submit computer generated
       copies, it would appear that they could just as easily submit the
       data to HUD on magnetic tape or cartridge.  Therefore, the
       Department is requesting that all lenders reporting 50 loans or
       more per month begin submitting future reports on magnetic tape
       or cartridge, as soon as possible but no later than the report
       for December er 31, 1990.
 
            Since some servicers may have difficulty meeting this
       deadline, we do not wish to mandate the change yet.  However, if
       our records show that this requested change is not occurring the
       Department will undertake rule making to support mandatory
       reporting requirements.  Therefore, lenders must review their
       reporting methods, quality control and automation procedures to
       be sure that they are reporting properly, and if they are not,
       they should make whatever changes and improvements that are
       necessary to do so.
 
            Attached is a copy of the magnetic tape or cartridge
       specifications.
 
            Your test tapes or cartridges should be clearly marked as a
       92068-A test, and include the name and telephone number of a
       contact person.  The test data will be checked by the ADP staff
       and you will be notified if the tape or cartridge can be read and
       is acceptable.  Test tapes and cartridges should be sent to the
       attention of:
 
_____________________________________________________________________
 
    2.
 
                   Noah Galloway
                   Computer Management Division
                   Room 4240
                   451 7th Street, S.W.
                   Washington, D.C.  20410
                   Telephone 202-708-1099
 
         Thereafter, production tapes or cartridges identified as
    92068-A with a return address should be sent monthly to:
 
                   Computer Management Division
                   Room 4238
                   451 7th Street SW
                   Washington, DC 20410
 
         We also call your attention to two errors that have created
    serious problems in recent submissions of tapes.
 
         1.   Dashes must not be shown in the FHA case
              number field and if the case number has only
              8 or 9 digits (no check digit), the data
              should be left justified, leaving the last
              column(s) blank.  Leading zeros must be
              shown.  For example, a California case should
              be 041003217, not 41003217.
 
         2.   The zip code field is followed by a blank
              space.  Therefore, left justify all entries
              in that field.
 
         Analysis of data received has shown that many lenders are
    submitting duplicate reports, that is, more than one report per
    reporting period.  In some instances, we are receiving a tape and
    a hard copy of the same data for the same reporting period.  In
    other cases, two hard copy reports are submitted for the same
    monthly reporting cycle.  It appears that some of these duplicate
    reports may represent corrections or late updates of data.
 
         It also appears through telephone conversations and
    mortgagee reviews that for some institutions there may be a lack
    of communication between their servicing and ADP departments
    which is causing some of the reporting problems, especially when
    a tape and a hard copy are submitted with the same information.
 
_____________________________________________________________________
 
    3.
 
          If there are any questions regarding this letter please
    call:
                    Dr. William F. Shaw, Director
                    Information Systems Division
                    U.S. Department of Housing and Urban Development
                    Washington, DC 20410
                    202-708-2190
 
                                   __________________________________
                                   C. Austin Fitts
                                   Assistant Secretary for Housing
                                   Federal Housing Commissioner
 
_____________________________________________________________________
                                                         ATTACHMENT 1
 
                        INSTRUCTIONS FOR SUBMISSION OF
                       SINGLE FAMILY DEFAULT MONITORING
                         SYSTEM DATA ON MAGNETIC TAPE
 
       The complete description for each field of the data records is
included on the back of the attached form HUD-92068-A.  The specifications
for the tape are as follows:
 
       o      9 track EBCDIC, unlabeled, 128 bytes per record, blocked
              from 1 to 228 records per block.
       o      Each data record is 128 bytes long, positions 1-125 contain
              data, positions 126-128 are spaces.
       o      Record layout:
 
              Data Field                                            Length
 
              01- 10 Digit Mortgagee Number                            10
              02- Mortgage Loan Number                                 12
              03- FHA Case Number                                      10
              04- Section of the Act (ADP Code)*                       03
              05- Mortgagor Last Name                                  13
              06- Mortgagor First Initial                              01
              07- Mortgagor Middle Initial                             01
              08- Mortgagor Social Security Number                     09
              09- Co-Mortgagor Social Security Number                  09
              10- Property Street Number                               05
              11- Property Street Name                                 15
              12- Property City Name                                   14
              13- Property State Name                                  02
              14- Property Zip Code                                    05
              15- Blank                                                01
              16- Due Date of First Payment (MMYY)                     04
              17- Oldest Unpaid Installation Date    (MMYY)            04
              18- Status of Mortgage                                   05
              19- Occupancy Status                                     01
              20- Case in Bankruptcy Indicator                         01
              21- Blank                                                03
 
       NOTE:   Do not include header nor trailer records, the tape is to
               contain text only.  The tape should begin with the 10 Digit
               Mortgagee Number and end with the last data item entered in
               column #125 of the last record, followed by the 3 blank
               spaces of the last record.
 
               To receive your tape back, you are requested to affix a
               sticker with your return address to the tape.
 
       *   Last 3 digits of 12 and 13 digit FHA Case Numbers denote the
           Section of the Act.