NATIONAL FLOOD INSURANCE PROGRAM


TRANSACTION RECORD REPORTING AND PROCESSING (TRRP) PLAN
for the
WRITE YOUR OWN (WYO) PROGRAM


Revision 1.......................January 1, 1992 
Revision 2.........................March 1, 1995 
Revision 3.......................October 1, 1997 
Revision 4.......................October 1, 2001 
Changes 1 & 2......................May 1, 2002 
Change 3......................October 1, 2002 
Change 4..........................May 1, 2003 
Change 5......................October 1, 2003 
Change 6..........................May 1, 2004 
Change 6.1...................February 1, 2005 
Change 7..........................May 1, 2005 
Change 7 (Revised)................May 1, 2005 
Change 8......................October 1, 2005 
Change 8.1....................October 1, 2005 
Change 9..........................May 1, 2006 
Change 10.........................May 1, 2008 



3. Identification of PolicyholderThis Plan requires, for each policy, the submissionof the insured's name on policies effective on orafter April 30, 1996. The submission of theinsureds social security number will no longer berequired on policies. The identification of thepolicyholder prevents duplication of benefitsbetween the NFIP and other Federal programs andsatisfies other Federal legal requirements. Shouldthe insured receive disaster assistance in the 
event of a declared disaster, the insureds
assigned case file number will also be used asidentification of the policyholder.

4. Special Loss InformationIn addition to loss payment data, the submission ofinformation concerning amounts of damage (asopposed to payment), property value, and depths ofwater experienced in the building during the lossare required. This information is pertinent to theNFIP's models used to compute insurance rates. It 
also contributes to the important floodplain
management research efforts and in assessing lossreduction and prevention alternatives.

F. Reporting TransactionsThe transactions available in this Plan for reportingby WYO companies have been developed to accommodate theprocessing and detailed editing needs of the NFIP inusing the information for financial and program controlpurposes and to accommodate, as well, processingconsiderations of the various systems used by companiesto record and report the data. Companies will findthat there are certain flexibilities in how the 
transactions can be used and that a company may notneed to employ all the available transaction types.
Information about the use of the reporting transactionsis contained in Appendix A.

G. Data Quality and Financial ReconciliationPart 2 of the WYO Financial Control Plan Requirementsand Procedures contains critical information about the 
reconciliation of policy and claim data submitted underthis Plan with the monthly financial reports and abouthow this Plan's data will be edited. The WYO Edit 
Specifications document is also necessary in order tohave a complete understanding of reporting requirements.

Because of the need for timely financial reconciliation,
transactions submitted under this Plan are rejected from theNFIP/WYO System only when money fields cannot be read or when 
it is unclear how the System can process the transaction. 
Otherwise, the information is posted to the data base and 
erred data elements are flagged for later correction. 

Part 1 1-3 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



II. GENERAL INFORMATION 
The following information indicates how data will berecorded and treated in the NFIP/WYO System. 

A. Coverages 
The experience is recorded on the basis of: 

1. Building Coverage 
2. Contents Coverage 
3. Increased Cost of Compliance (ICC) Coverage 
ICC coverage is afforded under the Standard FloodInsurance Policy for the increased cost to rebuild,
or otherwise alter, a flood-damaged structure tobring it into conformance with State or localfloodplain management ordinances or laws. 

B. Premiums 
Premium writings will be recorded in the NFIP/WYOSystem in complete policy detail. Therefore, aseparate premium entry will be calculated by theNFIP/WYO System for basic limits and additional limits 
for each coverage. 

Total Calculated Premium (or Total Prepaid Premium)
will include the Increased Cost of Compliance (ICC)
premium. The ICC premium is not subject to deductiblefactors, but the CRS discount will apply. ICC coverageis not available, and therefore not charged, on thefollowing four categories of business: 

- Policies in Emergency Program communities 
- Individual condominium unit owner coverage writtenunder the Dwelling Form 
- Contents-only policies 
- Group Flood Insurance policies 
Only the total written premium including ExpenseConstant, ICC premium, and, if appropriate, communityprobation surcharge must be reported by the WYOcompany. 

C. Minimum Premium 
When a minimum premium is charged, only the totalwritten premium indicated under (B) above must beentered into the policy record reported by the WYOcompany. 

Part 1 1-4 Revision 4 (10/1/01) 
Change 7 Effective 5/1/05 



PART 3 - REPORTING REQUIREMENTS 

INTRODUCTION 

This section lists the data elements to be recorded and 
reported by WYO insurers. The list identifies the data 
element and the primary source and indicates whether thereporting is required (Y) or optional (N). 

Additionally, samples of the following NFIP application and claimforms are included to show the sources of the data elements: 

 Flood Insurance Application
 Flood Insurance Preferred Risk Policy Application
 Preliminary Report
 Final Report
 Cause of Loss and Subrogation Report
 Narrative Report 
WYO Companies are authorized to develop their own application andclaim forms as long as the required data elements are reported. 

Part 3 3-1 Revision 4 (10/1/01) 
Effective 10/1/03 



I. DATA ELEMENT REQUIREMENTS FOR WRITE YOUR OWN
DATA 

DICTIONARY 
DATA ELEMENT REQ. PAGE SOURCE 

POLICY TRANSACTIONS 
Additional Building RateWYO 
Y 4-4 
Additional Contents Rate Y 4-5 
WYO 
Base Flood Elevation Y 4-7 
Basement/Enclosure TypeBasic Building Rate WYOBasic Contents Rate WYO 
Y 
Y 
Y 
4-8 
4-9 
4-10 
Building in Course ofConstruction Indicator 
Y 4-14 
Cancellation/VoidanceReason 
Y 4-15 
Case File Number for Y 4-44A 
Disaster Assistance 
Community IdentificationNumber 
Y 4-55 
Condominium Indicator Y 4-56 
Condominium Master Y 4-60 
Policy Units 
Coverage Required forDisaster Assistance 
Y 4-64 
CRS Classification Y 4-65 
Credit Percentage 
Deductible-Building Y 4-76 
Deductible-Contents Y 4-78 
Deductible PercentageWYO 
Y 4-80 
*Diagram Number N 4-81 
Elevated BuildingIndicator 
Y 4-84 
Elevation Certificate Y 4-85 
Indicator 
*Elevation Certification Y 4-87 
Date 

Application, 4L 

Application, 4N 

Application, 3G 
Application, 2G 
Application, 4K 
Application, 4M 
Application, 2N 

Application, 1J 
Application, 2A 
Application, 2J, 2K 
Application, 2E 
Application, 1J 
Application, 4H 
Application, 2P 
Application, 2Q 
Application 
Application, 3D; 
Elevation CertificateApplication, 2R 

Application;
Elevation Certificate 

*Refer to Part 3  Reporting Requirements, III. Reporting Requirementsfor New/Rollover Indicator, to determine if the Diagram Number and/orthe Elevation Certification Date are required based on reportedNew/Rollover Indicator. 

Part 3 3-2 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



I. DATA ELEMENT REQUIREMENTS FOR WRITE YOUR OWN (Cont'd.) 

DATA 
DICTIONARY 
DATA ELEMENT REQ. PAGE SOURCE 

POLICY TRANSACTIONS (Contd.)

Property Beginning Y 4-162 Application, 1G, 1FStreet Number 

Property City Y 4-163 Application, 1G, 1FProperty State Y 4-164 Application, 1G, 1FProperty Street Address Y 4-165 Application, 1G, 1FProperty ZIP Code Y 4-168 Application, 1G, 1FRegular/Emergency Y 4-169 Application, 2D; 
Program Indicator Community Master

File 

Reinstatement Federal Y 4-170 
Policy Fee 
Reinstatement Premium Y 4-171 
Rejected Transaction Y 4-172 
Control Number 
****Repetitive Loss ID Y 4-173 
Number 
****Repetitive Loss Target Y 4-174 
Group Indicator 
**Replacement Cost Y 4-175 Application, 2L 
Risk Rating Method Y 4-180 Application, 4F 
*Second Lender City N 4-184 Application, 1L 
*Second Lender Loan N 4-185 Application, 1L 
Number 
*Second Lender Name N 4-186 Application, 1L 
*Second Lender State N 4-187 Application, 1L 
*Second Lender Street N 4-188 Application, 1L 
Address 
*Second Lender ZIP Code N 4-189 Application, 1L 
Sort Sequence Key Y 4-190 
State-Owned Property Y 4-194 Application, 2O 
*These data elements are required for policies expired more than120 days.
****This data is required only as of May 1, 2000, and only from the NFIPServicing Agent. 
**Refer to Part 3  Reporting Requirements, III. Reporting Requirements 
for New/Rollover Indicator, to determine if the Replacement Cost isrequired based on reported New/Rollover Indicator. 


Part 3 3-5 Revision 4 (10/1/01) 
Change 7 Effective 5/1/05 



I. DATA ELEMENT REQUIREMENTS FOR WRITE YOUR OWN (Cont'd.) 
DATA 
DICTIONARY 
DATA ELEMENT REQ. PAGE SOURCE 

POLICY TRANSACTIONS (Contd.) 

*** Taxpayer Identification 
Number 
N 4-198 Application, 1G, 
1F, 1J 
Total Amount of 
Insurance  Building 
Y 4-199 Application, 4A 
Total Amount of 
Insurance  Contents 
Y 4-201 Application, 4B 
Total Calculated 
Premium (excludesExpense Constant) 
Y 4-204 Application, 4E 
Total Premium Refund Y 4-208 
WYO Prefix Code Y 4-216 
WYO Transaction Code Y 4-217 
WYO Transaction Date Y 4-219 
1981 Post-FIRM V Zone Y 4-220 
Certification Indicator 

*** Effective May 1, 2008, the social security number for the insured 
will no longer be required. 

Part 3 3-6 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



PART 4 - DATA DICTIONARY 

TABLE OF CONTENTS 

Page 

INTRODUCTION................................................4-1 


Actual Salvage Recovery.....................................4-2
Actual Salvage Recovery Date................................4-3
Additional Building Rate WYO................................4-4
Additional Contents Rate WYO................................4-5 
Alteration Date.............................................4-6 
Base Flood Elevation........................................4-7 
Basement/Enclosure Type.....................................4-8
Basic Building Rate WYO.....................................4-9
Basic Contents Rate WYO.....................................4-10 
Building Claim Payment (ACV or RCV as applicable)...........4-11
Building Claim Payment Recovery.............................4-12
Building Damage Subject to Policy Exclusions (ACV)..........4-13
Building in Course of Construction Indicator................4-14
Cancellation/Voidance Reason................................4-15
Case File Number for Disaster Assistance....................4-44A 
Catastrophe Number..........................................4-45
Cause of Loss...............................................4-46 
Claim/Loss Closed Date......................................4-49
Claim/Loss Reopen Date......................................4-50
Claim Closed Without Payment Reason - Building..............4-51
Claim Closed Without Payment Reason - Contents..............4-52
Claim Closed Without Payment Reason - ICC...................4-53
Coinsurance Claim Settlement Indicator......................4-54 
Community Identification Number.............................4-55
Condominium Indicator.......................................4-56 
Condominium Master Policy Units.............................4-60
Contents Claim Payment (ACV)................................4-61
Contents Claim Payment Recovery.............................4-62
Contents Damage Subject to Policy Exclusions (ACV)..........4-63
Coverage Required for Disaster Assistance...................4-64
CRS Classification Credit Percentage........................4-65
Damage - Appurtenant (ACV)..................................4-67
Damage - Main (ACV).........................................4-68
Damage to Contents - Appurtenant (ACV)......................4-69
Damage to Contents - Main (ACV).............................4-70
Date of Loss................................................4-71 
Deductible - Applicable to Building Claim Payment...........4-72
Deductible - Applicable to Contents Claim Payment...........4-74
Deductible - Building.......................................4-76
Deductible - Contents.......................................4-78 
Deductible Percentage WYO...................................4-80
Diagram Number..............................................4-81
Duration Building Will Not Be Habitable.....................4-82
Duration of Flood Waters in the Building....................4-83
Elevated Building Indicator.................................4-84
Elevation Certificate Indicator.............................4-85 
Elevation Certification Date................................4-87


Part 4 4-i Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



PART 4  DATA DICTIONARY 
Table of Contents (Contd.) 

Page 

Elevation Difference........................................4-88 
Endorsement Effective Date..................................4-89 
Endorsement Premium Amount..................................4-90 
Expense Constant............................................4-91
Expense of Contents Removal.................................4-92
Expense of Manufactured (Mobile) Home Removal...............4-93
Exterior Wall Structure Type................................4-94
Exterior Wall Surface Treatment.............................4-95 
Factors Related to Cause of Loss............................4-96 
Federal Policy Fee..........................................4-97
Federal Policy Fee - Refunded...............................4-98
Final Payment Indicator - Building..........................4-99
Final Payment Indicator - Contents..........................4-100
Final Payment Indicator - ICC...............................4-101
First Lender City...........................................4-102
First Lender Loan Number....................................4-103 
First Lender Name...........................................4-104 
First Lender State..........................................4-105 
First Lender Street Address.................................4-106 
First Lender ZIP Code.......................................4-107 
Flood Characteristics.......................................4-108 
Flood Risk Zone.............................................4-110 
Floodproofed Indicator......................................4-112
Foundation Type.............................................4-113
ICC Actual Expense..........................................4-116
ICC Claim Indicator.........................................4-117 
ICC Claim Payment...........................................4-118
ICC Claim Payment Recovery..................................4-119
ICC Flood Damage Amount - Prior.............................4-120
ICC Mitigation Indicator....................................4-121
ICC Premium WYO.............................................4-122 
ICC Prior Date of Loss......................................4-123 
ICC Property Value - Current................................4-124
ICC Property Value - Prior..................................4-125
Insurance to Value Ratio Indicator..........................4-126 
Insured First Name..........................................4-127 
Insured Last Name...........................................4-128 
Location of Contents Indicator..............................4-129 
Lowest Adjacent Grade.......................................4-130
Lowest Floor Elevation......................................4-131 
Mailing City................................................4-131A
Mailing State...............................................4-131B
Mailing Street Address......................................4-131C
Mailing ZIP Code............................................4-131D
Map Panel Number............................................4-132
Map Panel Suffix............................................4-133
Name Format Indicator.......................................4-134 
Name or Descriptive Information Indicator...................4-135
New Date of Loss............................................4-136 


Part 4 4-ii Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



DATA ELEMENT: Base Flood Elevation 

ALIAS: BFE, 100 Year Flood Elevation, 1% Chance of Flooding 

ACRONYM: Direct (CMF) Base-Fld-Elev-FtDirect (PMF) Base-Flood-Elevation (PMF)
WYO (PMF) BASE-FLOOD 

FILE: Policy Master (PMF)
Claims Master (CMF)
Elevation Certificate Master (ECMF) 
Actuarial (APOL) 

DESCRIPTION: 

Base Flood Elevation (BFE) is the elevation (or depth in zone AO)
at which there is a 1% chance per year of flooding as shown oneffective FIRM in tenths of feet. Value of 9999.0 indicates the 
field is not reported and/or used for this policy. 

Floodproofed Policies: 

For floodproofed policies effective on or after May 1, 2005, theactual value for the LFE, BFE, and elevation difference should bereported. 

EDIT CRITERIA: Numeric - may be positive or negative 

LENGTH: 6 with an implied decimal of one position 

DEPENDENCIES: Information is obtained from the Flood Insurance 
application and the Elevation Certificate. 

SYSTEM FUNCTION: Used in computing the elevation differencebetween lowest floor and BFE. 

REPORTING REQUIREMENT: Required on policies with an originalnew business date on or after October 1,1997, and the policy effective date onor after May 1, 2006. Unnumbered A 
Zone policies, Group Flood policies,
provisionally rated policies, andtentatively rated policies are excludedfrom reporting the BFE. 

NOTE: For policies effective prior to May 1, 2006, it is stilladvisable to continue reporting the BFE and LFE (other than9999.0), if available, in order to calculate the correctelevation difference. 

Part 4 4-7 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



DATA ELEMENT: Basement/Enclosure Type 

ALIAS: None 

ACRONYM: WYO (PMF) BASEMENT 

FILE: Policy Master (PMF)

Claims Master (CMF)

Recertification Master (RCMF)

 Actuarial (APOL) 

DESCRIPTION: 

Code indicating the type of basement or enclosure in the insuredbuilding. Basement is defined for purposes of the NFIP as anylevel or story which has its floor subgrade on all sides. An 
enclosure is that portion of an elevated building below thelowest elevated floor that is either partially or fully shut inby rigid walls. 

Finished (Habitable) Area: A finished area is a basement or 
other enclosed area having more than 20 linear feet of finishedwalls (paneling, etc.) or equipped for use as kitchen, diningroom, living room, family or recreational room, bedroom, office,
professional or private school, studio occupancies, workshop, orother such uses. Coverage restrictions may apply. 

Unfinished Area: An unfinished area is a basement or other 
enclosed area used for parking vehicles and/or storage purposesonly and does not meet the definition of a finished area. Drywallused for fire protection is permitted. 

Enclosure: To define an enclosure, the following data elementsmust be present: 

-Basement/Enclosure Type is 1 or 2 

-Elevated Building Indicator is Y 

-Obstruction Type is 20, 24, 30, 34, 50, 54, or

60 

EDIT CRITERIA: Number, Alphanumeric, Acceptable Values: 

0 - None 
1 - Finished 
2 - Unfinished 


LENGTH: 1 

DEPENDENCIES: Basement-Type in Policy Master and Claims Master

should be the same. Information is obtained from 

the Flood Insurance Application. 

SYSTEM FUNCTION: Rating Element 

REPORTING REQUIREMENT: Required 

Part 4 4-8 Revision 4 (10/1/01) 
Effective 10/1/03 



DATA ELEMENT: Case File Number for Disaster Assistance 

ALIAS: FEMA Registration Number, Disaster Assistance Number,
Personal Access Account Number 

ACRONYM: WYO (PMF) DIS-ASST-CASE-NUM 

FILE: Policy Master (PMF) 

DESCRIPTION: 

The case file number assigned to a disaster aid recipient. 

EDIT CRITERIA: Alphanumeric 

LENGTH: 9 

DEPENDENCIES: Information is obtained from the Flood Insurance 
Application. 

SYSTEM FUNCTION: Prevention of duplication of benefits duringfederally declared disasters and prevention ofduplicate flood insurance policies and claimspayments. 

REPORTING REQUIREMENT:

This data element is required for policies effective on or afterMay 1, 2008, and designated as receiving disaster assistance(Data Element Coverage Required for Disaster Assistance
reported with value 1, 2, 3, 4, or 5). 

Part 4 4-44A Revision 4 (10/1/01)
Change 10 Effective 5/1/08 



(This page intentionally left blank) 

Part 4 4-44B Revision 4 (10/1/01)
Change 10 Effective 5/1/08 



DATA ELEMENT: Community Identification Number 

ALIAS: Community ID Number, Community Number 

ACRONYM: CID 
ID Number 
Direct (PMF) State-ID and Community-IDDirect (CMF) State-ID Code and Community-IDDirect (COMF) CM-State-ID and CM-Community-IDWYO (PMF) A-Community Community 

FILE: Policy Master (PMF)
Claims Master (CMF)
Community Master (COMF) 
Actuarial (APOL) 

DESCRIPTION: 

The Community ID Number is a 6-digit number that uniquelyidentifies each community participating or potentiallyparticipating in the NFIP. The first two digits of the ID Numberare the standard state numeric identifier. The four digitsmaking up the remainder of the ID number are randomly assigned.
The ID number is maintained in NFIP files, but the state numericidentifier is a separate data element from the rest of the IDnumber. 

EDIT CRITERIA: Numeric, must be 6 digits 

LENGTH: 6 

DEPENDENCIES: Information is obtained from the Flood Insurance 
Application. 

SYSTEM FUNCTION: Key to risk zone data used to rate policies 

REPORTING REQUIREMENT: Required 

Part 4 4-55 Revision 4 (10/1/01) 
Effective 1/17/84 



DATA ELEMENT: Condominium Indicator 

ALIAS: None 

ACRONYM: WYO (PMF) CONDO 

FILE: Policy Master (PMF)
Recertification Master (RCMF) 
Actuarial (APOL) 

DESCRIPTION: 

This is an indicator of what property is being insured. 

The property may be: 

1. Not a condominium (N). 
2. An individual condominium unit owned by a unit owner, orby a condominium association (U). 
3. The entire condominium building owned by the associationinsuring building common elements as well as buildingelements (additions and alterations) within all units inthe building, not eligible under Condominium MasterPolicy (A). 
4. The entire residential condominium building owned by theassociation eligible under Condominium Master Policy,
insuring the entire condominium building common elementsas well as building elements (additions and alterations)
within all units in the building, (H) for High-Rise or
(L) for Low-Rise. 
Note: Effective May 1, 2008, condominium indicator T
(Townhouse/Rowhouse condominium unit) will not be used forPreferred Risk Policies (PRPs). PRPs will be reported withany of the valid condominium indicator values (N, U, A, H, L). 

Residential Condominiums 

Residential condominiums are basically four types: 

1. A single-family detached building - The condominiumassociation may insure the building under CondominiumMaster Policy using the low-rise limits of coverage andrates. The Residential Condominium Building AssociationPolicy (RCBAP) is used. 
2. Townhouse/Rowhouse type with a separate entrance foreach unit - The individual unit and its contents may beseparately insured under the Dwelling Form. These are 
designated as single-family occupancy, single-unitdwellings, and are rated as single-family based on thelowest floor elevation of the unit. 
Part 4 4-56 Revision 4 (10/1/01)
Change 10 Effective 5/1/08 



DATA ELEMENT: Condominium Indicator (Cont'd.) 

DESCRIPTION: (Cont'd.) 

A nonresidential condominium association may insure a commonlyowned commercial building with nonresidential limits of coverageand rates. Insured commonly owned contents are given theappropriate contents indicator. The policy issued for either orboth coverages is the General Property Form. 

EDIT CRITERIA: Alpha, Acceptable Values: 

N - Not a Condominium 

U - Individual Condominium Unit insured by a unit 

owner or by an association

A - Condominium Association 

H - Condominium Master Policy (RCBAP) High-Rise 

L - Condominium Master Policy (RCBAP) Low-Rise 

LENGTH: 1 

DEPENDENCIES: Information is obtained from the Flood Insurance 
Application. 

SYSTEM FUNCTION: Determination of coverage available 

REPORTING REQUIREMENT: Required 

Part 4 4-59 Revision 4 (10/1/01)
Change 10 Effective 5/1/08 



DATA ELEMENT: Condominium Master Policy Units 
ALIAS: None 
ACRONYM: WYO (PMF) NUM-OF-UNITS

 Direct (PMF) 
FILE: Policy Master File (PMF) 
Actuarial (APOL) 

DESCRIPTION: 

The number of residential and nonresidential units covered by theCondominium Master Policy. 
EDIT CRITERIA: Numeric 
LENGTH: 3 
DEPENDENCIES: Information is obtained from the Flood Insurance 
Application. 
SYSTEM FUNCTION: Premium computation 
Policy in force computation 
REPORTING REQUIREMENT: Required 

Part 4 4-60 Revision 4 (10/1/01) 
Effective 10/1/94 



DATA ELEMENT: Contents Damage Subject to Policy Exclusions (ACV)
ALIAS: None 
ACRONYM: WYO (CMF) DMG-EXC-CONT 
FILE: Claims Master (CMF)


 Actuarial (APOL) 

DESCRIPTION: 

Actual cash value of the damage to contents that are excludedfrom coverage under the NFIP Standard Flood Insurance Policy.
Refer to the NFIP Standard Flood Insurance Policy for thebuilding items that are excluded. 

EDIT CRITERIA: Number, Alphanumeric, Acceptable Values: 

1 - Less than $ 1,000 
2 -$ 1,000 - $ 2,000 
3 -$ 2,001 - $ 5,000 
4 - $ 5,001 - $10,000 
5 -$10,001 - $20,000 
6 - More than $20,000 

LENGTH: 1 

DEPENDENCIES: Information is to be obtained from the adjuster'sreport. 

SYSTEM FUNCTION: Analysis of Savings Due to Coverage Changes 

REPORTING REQUIREMENT: Optional 

Part 4 4-63 Revision 4 (10/1/01) 
Effective 12/31/00 



DATA ELEMENT: Coverage Required for Disaster Assistance 

ALIAS: Federally required purchase, Agency Requiring DisasterAssistance, Disaster Assistance Agency ID 

ACRONYM: Direct PMF Disaster-Asst-Indicator 
WYO (PMF) DIS-ASST 

FILE: Policy Master (PMF)

Claims Master (CMF)

 Actuarial (APOL) 

DESCRIPTION: 

Indicates which federal agency has required the purchase of floodinsurance as a requirement for disaster assistance. Federal 
regulations state that in order to receive federal disasterassistance in a flood-related disaster, a disaster aid recipientmust purchase a flood insurance policy if the damaged property islocated in the Special Flood Hazard Area. If coverage is requiredfor Disaster Assistance, Data Element Case File Number forDisaster Assistance must be reported also. 

EDIT CRITERIA: Number, Alphanumeric, Acceptable Value: 

0 - Not Required
1 - SBA 
2 - FEMA 
3 - FHA 
4 - HHS 
5 - Other Agency 


LENGTH: 1 

DEPENDENCIES: Information is obtained from the Flood Insurance 
Application. 

SYSTEM FUNCTION: Tracking mandatory insurance purchaserequirement. 

REPORTING REQUIREMENT: Required with the exception of MPPPPolicies and Group Flood Insurance Policies. Please refer to 
Appendix A, Section 27  Mortgage Portfolio Protection Program(MPPP) and Section 29  Group Flood Insurance Policy (GFIP). 

Part 4 4-64 Revision 4 (10/1/01)
Change 10 Effective 5/1/08 



DATA ELEMENT: CRS Classification Credit Percentage 

ALIAS: CRS Credit 

ACRONYM: Direct (PMF) CRS-DISCOUNT-PCTWYO (PMF) CRS_CLASS 

FILE: Community Master File (COMF)

Policy Master File (PMF)

Community Rating System Table (COMR) 

DESCRIPTION: 

The Community Rating System (CRS) Classification CreditPercentage that is used to rate the policy. 

The insurance premium credit is based on whether a property is inor out of the Special Flood Hazard Area (SFHA), i.e., the A and Vzones as shown on the community's Flood Insurance Rate Map. The 
premium credit for properties in the SFHA increases according toa community's CRS class. The credit for properties outside ofthe SFHA is 10 percent for Class 1-6 communities and 5 percentfor Class 7-9 communities because premiums in these areas arealready relatively low and can be lowered further through thePreferred Risk Policy. Also, most of the activities undertakento qualify for those classes are implemented only in thefloodplain. 

The CRS classifications and flood insurance premium credits areshown below: 

SFHA Non-SFHA 
Classes Credit* Credit 
1 45% ** 10% ** 
2 40% ** 10% ** 
3 35% ** 10% ** 
4 30% ** 10% ** 
5 25% ** 10% ** 
6 20% ** 10% ** 
7 15% ** 5% ** 
8 10% ** 5% ** 
9 5% 5% 
10 0% 0% 

*For the purpose of determining CRS Premium Discounts, all AR andA99 zones are treated as non-SFHAs. 

**These percentages are subject to change. Always refer to theFlood Insurance Manual for the latest information. 

Part 4 4-65 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



DATA ELEMENT: CRS Classification Credit Percentage (Cont'd.) 

DESCRIPTION: (Contd.) 

NOTE: 

The CRS credits will not apply to the following categories andthe CRS Classification Credit Percentage should be reported aszero. 

 Preferred Risk Policies 
 Mortgage Portfolio Protection Program (MPPP) Policies 
 Group Flood Policies 
 Policies effective on or after May 1, 2008, where the LFE(lowest floor elevation) used for rating is 1 foot or morebelow the BFE (base flood elevation), with the exception ofPost-FIRM V-Zone buildings with unfinished enclosures of 300square feet or more that have breakaway walls. 
EDIT CRITERIA: Numeric, see preceding table of credits foracceptable values. 

LENGTH: 2 

DEPENDENCIES: Information is obtained from the Flood Insurance 
Application and the NFIP Flood Insurance Manual. 

SYSTEM FUNCTION: Premium Computation 

REPORTING REQUIREMENT: Required 

Part 4 4-66 Revision 4 (10/1/01)
Change 10 Effective 5/1/08 



DATA ELEMENT: Elevation Certification Date 
ALIAS: None 
ACRONYM: (PMF) ELEV-CERT-DT 
FILE: Policy Master (PMF) 
DESCRIPTION: 

The date that the Elevation Certificate data was certified by the

surveyor, engineer, or architect. 

EDIT CRITERIA: Numeric, Date Format: YYYYMMDD 

LENGTH: 8 

DEPENDENCIES: Information is obtained from the application andthe Elevation Certificate. 

SYSTEM FUNCTION: Used to verify the reporting of LowestAdjacent Grade and Diagram Number, and toanalyze age of certification. 

REPORTING REQUIREMENT: Refer to Part 3  Reporting Requirements,

III. Reporting Requirements forNew/Rollover Indicator, to determine ifthe elevation certification date is 
required based on reported New/RolloverIndicator. 
Part 4 4-87 Revision 4 (10/1/01)
Change 7 Effective 5/1/05 



DATA ELEMENT: Elevation Difference 

ALIAS: Elevation 

ACRONYM: Direct (PMF) Elev-DifferenceWYO (PMF) ELEV-DIFF 

FILE: Policy Master (PMF)

Claim Master (CMF)

 Actuarial (APOL) 

DESCRIPTION: 

Difference between the elevation of the lowest floor used for 
rating or the floodproofed elevation and the base flood elevation(BFE), or base flood depth, as appropriate. Round to nearest 
higher elevation difference in whole feet using .5 as themidpoint. 

This data is reported only if the policy is elevation rated. 

Entry of +999 indicates the field is not reported and/or used forthis policy. 

EDIT CRITERIA: Numeric, may be positive or negative 

LENGTH: 4 

DEPENDENCIES: Information is obtained from the Flood Insurance 
Application. 

SYSTEM FUNCTION: Rating Element 

REPORTING REQUIREMENT: Required 

NOTE: 

If the elevation difference is reported with a value of +999, theBFE and the Lowest Floor Elevation (LFE) must be reported with avalue of 9999.0. 

If the elevation difference is reported with a value other than+999, the BFE and the LFE should not be reported with 9999.0.
(Unnumbered A Zone policies, Group Flood policies,
provisionally rated policies, and tentatively rated policies areexcluded from reporting the BFE and LFE.) 

Floodproofed Policies: 

For floodproofed polices effective on or after May 1, 2005, theactual values for the LFE, BFE, and elevation difference shouldbe reported. The NFIP will subtract one foot from the reportedelevation difference and use the new difference to determine the 
rates and compute the premium. 

Part 4 4-88 Revision 4 (10/1/01)
Change 10 Effective 5/1/08 



DATA ELEMENT: Insured First Name 
ALIAS: First Name, Policyholder Name 
ACRONYM: (PMF) FIRST-NAME 
FILE: Policy Master (PMF)

Claims Master (CMF) 

DESCRIPTION: 

First name of the individual insuring the property or contents. 
EDIT CRITERIA: Alpha 
LENGTH: 25 
DEPENDENCIES: Information is obtained from the Flood Insurance 

Application. 
SYSTEM FUNCTION: Alpha Index Key 
REPORTING REQUIREMENT: This data element is required for

policies with a policy effective date onor after April 30, 1996. 

Part 4 4-127 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



DATA ELEMENT: Insured Last Name 
ALIAS: Insured Name, Last Name, Policyholder Name 
ACRONYM: (PMF) LAST-NAME 
FILE: Policy Master (PMF)

Claims Master (CMF) 

DESCRIPTION: 

Last name of the individual insuring the property or contents. 
EDIT CRITERIA: Alpha 
LENGTH: 25 
DEPENDENCIES: Information is obtained from the Flood Insurance 

Application. 
SYSTEM FUNCTION: Alpha Index Key 
REPORTING REQUIREMENT: This data element is required for

policies with a policy effective date onor after April 30, 1996. 

Part 4 4-128 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



DATA ELEMENT: Lowest Floor Elevation 

ALIAS: First Floor Elevation, Lowest Floor Including Basement 

ACRONYM: WYO (PMF) LOW-FLOOR 

FILE: Policy Master (PMF)
Elevation Certificate Master (ECMF)
Claims Master (CMF) 
Actuarial (APOL) 

DESCRIPTION: 

A building's lowest floor is the floor or level (includingbasement/enclosure/crawl space) that is used as the point ofreference when rating a building. This includes the level to 
which a building is floodproofed*. For more definitive 
information, refer to the NFIP Flood Insurance Manual. The 
lowest floor elevation of the insured structure in tenths of feet 
is supported by an elevation survey of the property. Value 
9999.0 indicates the field is not reported and/or used for thispolicy. 

Note: In the Claims Master File (CMF), whole feet are used. 

Floodproofed Policies: 

For floodproofed policies effective on or after May 1, 2005, theactual values for the LFE, BFE, and elevation difference shouldbe reported. 

EDIT CRITERIA: Numeric, may be positive or negative 

LENGTH: 6 with an implied decimal of one position 

DEPENDENCIES: Information is obtained from the Flood Insurance 
Application and the Elevation Certificate. 

SYSTEM FUNCTION: Used in computing elevation difference betweenlowest floor and base flood elevation (BFE) 

REPORTING REQUIREMENT: Required on policies with an originalnew business date on or after October 1,1997, and the policy effective date onor after May 1, 2006. Unnumbered A 
Zone policies, Group Flood policies,
provisionally rated policies, andtentatively rated policies are excludedfrom reporting the LFE. 

NOTE: For policies effective prior to May 1, 2006, it is stilladvisable to continue reporting the BFE and LFE (other than9999.0), if available, in order to calculate the correctelevation difference. 

Part 4 4-131 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



DATA ELEMENT: Mailing City 
ALIAS: City 
ACRONYM: (MAMF) CITY 
FILE: Mailing Address Master (MAMF) 
DESCRIPTION: 

The name of the city in which the mailing address is located. 
EDIT CRITERIA: Alpha 
LENGTH: 30 
DEPENDENCIES: Information is obtained from the Flood Insurance 

Application. 
SYSTEM FUNCTION: Primary Key 
REPORTING REQUIREMENT: Required 

Part 4 4-131A Revision 4 (10/1/01) 
Change 8 Effective 10/1/05 



DATA ELEMENT: Risk Rating Method (Cont'd.)

DESCRIPTION: (Cont'd.) 

Provisional Rating: Provisional rating is available to enable theplacement of coverage prior to receipt of the Elevation Certificate.
An Elevation Certificate and conversion to standard rating is stillrequired. Provisionally rated policies cannot be renewed or rewrittenwith provisional rates. Provisionally rated policies cannot beendorsed to increase coverage limits until the required elevationinformation is received. Failure to obtain the Elevation Certificate 
could result in reduced coverage limits at the time of a loss. 

Provisional rates may be used in writing new business whether ornot the 30 day waiting period is applicable. The policy term is 1year. 

Policies rated using provisional rates are subject to CRSdiscounts, probation surcharges, and optional deductiblerelativities, as applicable. The Expense Constant and FederalPolicy Fee also apply to policies rated using provisional rates. 

Preferred Risk Policy (PRP): Prior to May 1, 2004, this policy wasavailable for one- to four-family residential buildings only andsolely in B, C, and X zones. Effective May 1, 2004, this policywill also be available for other residential and non-residential 
buildings solely in B, C and X zones. 

There are various levels of coverage that may be chosen. The 
amounts for each option are fixed and cannot vary and include bothbuilding and contents coverage. Effective May 1, 2004, contents-
only coverage will be available for PRP policies. 

Premiums, likewise, are flat and fixed, with no rates, and varyonly for basement and no-basement structures. Effective May 1,2004, premiums for contents-only PRP policies will vary dependingupon the specific location of contents reported, regardless of thebasement/enclosure type. The only deductible available is thestandard $500.00. 

Tentative Rate: Tentative rates, which are generally higher thanthe normal manual rates, are used to issue policies when producersfail to provide the required actuarial rating information such as avalid Elevation Certificate. By applying tentative rates, theagent can generate a policy with coverage limits based on theactual premium received. Tentatively rated policies cannot beendorsed to increase coverage limits, or renewed for another policyterm, until the required actuarial rating information and fullpremium payment are received.

Note: Effective May 1, 2004, tentative rates can be used only onceon new business or renewal transactions. Any subsequent renewalsusing tentative rates will be in error.

Mortgage Portfolio Protection Program (MPPP) Policies: MPPP 
policies are allowed only in conjunction with mortgage portfolioreviews and the servicing of those portfolios by lenders andmortgage servicing companies. Policies are written because the 
mortgagor did not respond to previous notices to purchase coverageand show evidence of such. Policies under the MPPP will be for one 
term only and can be renewed but not automatically. 

Part 4 4-181 Revision 4 (10/1/01) 
Change 7 Effective 5/1/05 



DATA ELEMENT: Risk Rating Method (Cont'd.) 

DESCRIPTION: (Cont'd.) 

The following data elements are required to be reported for MPPPpolicies: 

1. WYO Transaction Code 
2. WYO Transaction Date 
3. WYO Prefix Code 
4. Policy Number 
5. Policy Effective Date
6. Policy Expiration Date
7. Name or Descriptive Information Indicator
8. Property Street Address
9. Property City 
10. Property State 
11. Property ZIP Code
12. Community Identification Number
13. Map Panel Number
14. Map Panel Suffix
15. Flood Risk Zone 
16. Occupancy Type 
17. Total Amount of Insurance - Building
18. Total Amount of Insurance - Contents 
19. Total Calculated Premium 
20. Risk Rating Method
21. Insured Last Name 
22. Condominium Indicator 
23. Regular/Emergency Program Indicator
24. Insured First Name 
25. Name Format Indicator 
26. Mailing City 
27. Mailing State 
28. Mailing Street Address
29. Mailing ZIP Code 
Optional Post-1981 V Zone Rate: Pre-FIRM and Post-FIRM 1975-1981 
buildings in Zones VE and V01-V30 are allowed to use Post-1981V Zone rates if the rates are more favorable to the insured. In 
order to qualify, the following criteria must be met: 

 The policy must be rated using the BFE printed on the FIRMthat includes wave height. 
 The building rates are determined based on the ratio of theestimated building replacement cost and amount of insurancepurchased. 
 The effective date of the FIRM or the reported map panel dateis on or after October 1, 1981. 
 The building must be either elevated free of obstruction orwith breakaway wall obstruction less than 300 square feet.
All machinery and equipment below the BFE are consideredobstructions. 
Group Flood Insurance Policy (GFIP): This policy provides atemporary mechanism for the recipients of IFG (Individual andFamily Grant) and IHP (Individual and Households Grant Program)
disaster assistance  generally low-income persons  to haveflood insurance coverage for a period of three years following 

Part 4 4-182 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



DATA ELEMENT: Risk Rating Method (Cont'd.) 

DESCRIPTION: (Cont'd.) 

a flood loss (as a result of a major disaster declaration by thePresident) so that they will have time to recover from thedisaster and be in a better position to buy flood insurance forthemselves after the expiration of their three-year policy term.
The premium for the GFIP will be a flat fee and may be adjustedat any time to reflect NFIP loss experience and adjustment ofbenefits under the stated grant programs. The amount of coverageis equivalent to the maximum grant amount established and thethree-year policy term begins 60 days after the date of thedisaster declaration. 

FEMA Special Rates: Effective May 1, 2008, WYO companies thatuse special rates provided by FEMA must report these policiesindicating risk rating method S. FEMA Special Rates are to beused on new business and renewal transactions. These rates are 
assigned and approved by FEMA and not included in the SpecificRating Guidelines. 

Severe Repetitive Loss Properties: Policies renewed or issued on 
or after January 1, 2007, that meet the criteria for severerepetitive loss (SRL) are transferred to the Special DirectFacility for policy issuance. Mitigation offers made to SRLproperty owners under the SRL program will result in increasedinsurance premiums for the SRL property owners who refuse toaccept the mitigation offer. 

EDIT CRITERIA: Number, Alphanumeric, Acceptable Values: 

1 - Manual 

2 - Specific

3 - Alternative 

4 - V-Zone Risk Factor Rating Form

5 - Underinsured Condominium Master Policy

6 - Provisional 

7 - Preferred Risk Policy

8 - Tentative 

9 - MPPP Policy

A - Optional Post-1981 V Zone

G  Group Flood Insurance Policy (GFIP)

S  FEMA Special Rates

T  Severe Repetitive Loss Properties (formerly

Target Group Full Risk) 

LENGTH: 1 

DEPENDENCIES: Information is to be obtained from the Flood 

Insurance Application and the Elevation

Certificate. 

SYSTEM FUNCTION: Premium Calculation 

REPORTING REQUIREMENT: Required 


Part 4 4-183 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



DATA ELEMENT: Second Lender City 
ALIAS: None 
ACRONYM: (PMF) SECLNDR_CITY 
FILE: Policy Master File (PMF)

Lender Master File (LMF) 

DESCRIPTION: 

The name of the city in which the second mortgagee mailingaddress is located. 
EDIT CRITERIA: Alpha 
LENGTH: 30 
DEPENDENCIES: Information is obtained from the Flood Insurance 
Application. 
SYSTEM FUNCTION: Lender compliance per the NFIP Reform Act of1994 
REPORTING REQUIREMENT: Required for policies expired more than120 days. 

Part 4 4-184 Revision 4 (10/1/01) 
Effective 5/1/97 



DATA ELEMENT: Substantial Improvement Indicator 

ALIAS: None 

ACRONYM: WYO (CMF) IMPROVE-IND 

FILE: Claims Master (CMF) 
Actuarial (APOL) 

DESCRIPTION: 

"Substantial improvement" means any reconstruction,
rehabilitation, addition, or other improvement of a structure,
the cost of which equals or exceeds 50 percent of the marketvalue of the structure before the "start of construction" of the 
improvement. This term includes structures that have incurred 
"substantial damage," regardless of the actual repair workperformed. The term does not, however, include either: 

1. Any project for improvement of a structure to correctexisting violations of state or local health, sanitary, orsafety code specifications that have been identified bythe local code enforcement official and that are the 
minimum necessary to ensure safe living conditions; or 
2. Any alteration of a "historic structure," provided thatthe alteration will not preclude the structure's continueddesignation as a "historic structure." 
EDIT CRITERIA: Alpha, Acceptable Values: 

Y - Repair, reconstruction, or improvement 

costs equaled or exceeded 50 percent of the

market value of the building before it was

damaged or improved. 

N - No alterations meeting criterion above. 

LENGTH: 1 

DEPENDENCIES: Information is obtained from the adjuster'sreport. 

SYSTEM FUNCTION: Determination of Program Compliance 

REPORTING REQUIREMENT: Optional 

Part 4 4-197 Revision 4 (10/1/01) 
Effective 1/17/84 



DATA ELEMENT: Taxpayer Identification Number 

ALIAS: SSN 

ACRONYM: WYO (PMF) TAX-IDENT 

FILE: Policy Master (PMF) 

DESCRIPTION: 

The taxpayer identification number of the individual or companyinsuring the property. In the case of an individual, this isusually the same as the social security number. 

EDIT CRITERIA: Alphanumeric 

LENGTH: 9 

DEPENDENCIES: Information is obtained from the Flood Insurance 
Application. 

SYSTEM FUNCTION: Prevention of duplication of benefits duringFederally declared disasters and prevention ofduplicate flood insurance policies and claimspayments. 

REPORTING REQUIREMENT: This data element will no longer berequired on the TRRP transactioneffective May 1, 2008. Prior to May 1,2008, the taxpayer identification numbershould be reported with zeros or spaces.
No errors will be generated should thetaxpayer identification number have beenreported with a value other than zeros orspaces. 

Part 4 4-198 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



DATA ELEMENT: Total Amount of Insurance - BuildingALIAS: Building Coverage 
ACRONYM: (PMF) T-COV-BLD 
FILE: Policy Master (PMF)

 Actuarial (APOL) 

DESCRIPTION: 

Amount in hundreds of dollars of building coverage purchased for theproperty. It is the sum of basic limits coverage purchased andadditional limits coverage, if purchased. Additional limits are 
available only if the community in which the property is located is inthe Regular Program. Maximum total amounts of coverage for policiesother than Residential Condominium Building Association Policy,
Preferred Risk Policy, and Group Flood Insurance Policy are: 

 Emergency Program: 

Single-Family Dwelling $ 35,000
Two- to Four-Family Dwelling $ 35,000 
Other Residential $100,000
Nonresidential $100,000 


 Regular Program: 

Single-Family Dwelling $250,000
Two- to Four-Family Dwelling $250,000 
Other Residential $250,000
Nonresidential $500,000 


The Residential Condominium Building Association Policy hascoverage available not to exceed the single-family limit amounttimes the total number of residential units. 

Preferred Risk Policy (PRP) 

There are various levels of coverage that may be chosen for aPreferred Risk Policy. The coverage amounts for each option arefixed and cannot vary (with the exception of Other Residentialand Non-residential building/contents coverage combinations) andinclude both building and contents coverage combinations andcontents-only coverage. 

PRP Residential building coverage amounts: 

Single Family, 2-4 Family, Other Residential: 

$20,000 $ 75,000 $150,000
$30,000 $100,000 $200,000
$50,000 $125,000 $250,000 


Other Residential building coverage will be allowed for policieseffective on or after May 1, 2008. 

Part 4 4-199 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



DATA ELEMENT: Total Amount of Insurance  Building (Contd) 

DESCRIPTION: (Contd.) 

PRP Non-residential building coverage amounts:

Effective on or after May 1, 2004, and prior to May 1, 2008:

$ 50,000 $200,000 $350,000

$100,000 $250,000 $400,000

$150,000 $300,000 $500,000 

Effective on or after May 1, 2008:

$ 50,000 $200,000 $350,000 $500,000

$100,000 $250,000 $400,000

$150,000 $300,000 $450,000 

Group Flood Insurance Policy (GFIP)

Effective October 1, 2007, the limit of coverage for Group FloodInsurance Policy (GFIP) existing and new policies issued underthe Individual and Households Program (IHP) is $28,800. TheIFGprogram ended October 14, 2002. 

The limit for the IHP GFIP is $28,800 and applicable to disastersdeclared on or after October 1, 2007. 

The limit for the IHP GFIP is $28,200 and applicable to disastersdeclared on or after October 1, 2006. 

The limit for the IHP GFIP is $27,200 and applicable to disastersdeclared on or after October 1, 2005. 

For disasters declared on or after October 1, 2004, throughSeptember 30, 2005, the IHP GFIP limit is $26,200. 

For disasters declared on or after October 1, 2003, throughSeptember 30, 2004, the IHP GFIP limit is $25,600. 

For disasters declared on or after October 15, 2002, throughSeptember 30, 2003, the IHP GFIP limit is $25,000. 

Under the Individual and Family Grant (IFG) program, which endedOctober 14, 2002, the limit is $15,800 and applicable todisasters declared on or after October 1, 2004, through September30, 2005. 

For disasters declared on or after October 1, 2003, throughSeptember 30, 2004, the IFG GFIP limit is $15,300. 

For disasters declared on or after October 1, 2002, throughSeptember 30, 2003, the IFG GFIP limit is $15,000.

EDIT CRITERIA: Positive numeric in hundreds of dollars; cannotexceed program limits.

LENGTH: 8 

DEPENDENCIES: Information is obtained from the Flood Insurance 

Application or sum of basic and additional

coverages.

SYSTEM FUNCTION: Premium Computation 
Insurance to Value Analysis

REPORTING REQUIREMENT: Required 

Part 4 4-200 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



DATA ELEMENT: Total Amount of Insurance - Contents 

ALIAS: Contents Coverage 

ACRONYM: (PMF) T-COV-CONT 

FILE: Policy Master (PMF) 
Actuarial (APOL) 

DESCRIPTION: 

Amount of coverage in hundreds of dollars purchased for thecontents. It is the sum of basic limits coverage purchased andadditional limits coverage, if purchased. Additional limits are 
available only if the community in which the property is locatedis in the Regular Program. 

Maximum total amounts of coverage for policies other than thePreferred Risk Policy and Group Flood Insurance Policy are: 

Emergency Program: 

Residential $ 10,000 
Nonresidential $100,000 


Regular Program: 

Residential $100,000
Nonresidential $500,000 


Preferred Risk Policy (PRP) 

There are various levels of coverage that may be chosen for aPreferred Risk Policy (PRP). The coverage amounts for eachoption are fixed and cannot vary (with the exception of OtherResidential and Non-residential building/contents coveragecombinations) and include both building and contents coveragecombinations and contents-only coverage. Effective May 1, 2004,
contents-only coverage will be available for PRP policies.
Contents coverage is not available for condominium units (excepttownhouse/rowhouse or single family dwellings) or for contentslocated entirely in basements. 

PRP Residential contents coverage amounts: 

Effective prior to May 1, 2004 (Single Family, 2-4 Family): 

$ 5,000 $18,000 $38,000
$ 8,000 $25,000 $50,000
$12,000 $30,000 $60,000 


Effective on or after May 1, 2004 (Single Family, 2-4 Family,
Other Residential): 

$ 8,000 $30,000 $ 60,000
$12,000 $40,000 $ 80,000 
$20,000 $50,000 $100,000 


Part 4 4-201 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



DATA ELEMENT: Total Amount of Insurance  Contents (Contd)
DESCRIPTION: (Contd) 
PRP Non-residential contents coverage amounts: 


Effective on or after May 1, 2004, and prior to May 1, 2008: 

$ 50,000 $200,000 $350,000
$100,000 $250,000 $400,000
$150,000 $300,000 $500,000 


Effective on or after May 1, 2008: 

$ 50,000 $200,000 $350,000 $500,000$100,000 $250,000 $400,000$150,000 $300,000 $450,000 

Group Flood Insurance Policy (GFIP) 

Effective October 1, 2007, the limit of coverage for Group FloodInsurance Policy (GFIP) existing and new policies issued underthe Individual and Households Program (IHP) is $28,800. 

Building and contents coverage is available for building ownersand contents-only coverage is available for renters. 

EDIT CRITERIA: Positive numeric in hundreds of dollars; cannotexceed program limits. 

LENGTH: 5 

DEPENDENCIES: Information is obtained from the Flood Insurance 
Application or sum of basic and additionalcoverages. 

SYSTEM FUNCTION: Premium ComputationInsurance to Value Analysis 

REPORTING REQUIREMENT: Required 

Part 4 4-201A Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



CLAIM CLOSED WITHOUT PAYMENT REASON - BUILDING
CLAIM CLOSED WITHOUT PAYMENT REASON  CONTENTS (Contd.) 


Fence damage 11 
Hydrostatic pressure 12 
Drainage clogged 13 
Boat piers 14 
Not insured, damage before inception of policy 15 
Not insured, wind damage 16 
Type of erosion not included in definition of flood

or flooding 17 
Landslide 18 
Type of mudflow not included in definition of flood

or flooding 19 
No demonstrable damage 20 
Other 97 
Error-delete claim (no assignment) 98 
Erroneous assignment 99 

CLAIM CLOSED WITHOUT PAYMENT REASON - ICC 

DESCRIPTION CODE 

Flood-related portion of damage less than 50%

of property value 01 
No record of previous loss payment for a

repetitive loss ICC claim 02 
Other 97 
Error-delete claim (no assignment) 98 
Erroneous assignment 99 

CLAIM STATUS INDICATOR 

DESCRIPTION CODE 

Open A 
Closed With Payment C 
Closed Without Payment X 

COINSURANCE CLAIM SETTLEMENT INDICATOR 

DESCRIPTION CODE 

RCBAP coinsurance penalty applied Y 
No RCBAP coinsurance penalty N or Blank 

COMMUNITY IDENTIFICATION NUMBER 

See Community Status Book or Community Master File.

CONDOMINIUM INDICATOR 

DESCRIPTION CODE 

Not a Condominium N 
Individual Condominium Unit insured by a unit owner or

by an association U 
Condominium Association A 
Condominium Master Policy (RCBAP)  High-Rise H 
Condominium Master Policy (RCBAP)  Low-Rise L 

Part 5 5-3 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



CONTENTS DAMAGE SUBJECT TO POLICY EXCLUSIONS (ACV) 

DESCRIPTION CODE 

Less than $1,000 1 
$1,000 - $2,000 2 
$2,001 - $5,000 3 
$5,001 - $10,000 4 
$10,001 - $20,000 5 
More than $20,000 6 

COVERAGE REQUIRED FOR DISASTER ASSISTANCE 

DESCRIPTION CODE 

Not Required 0 
SBA 1 
FEMA 2 
FHA 3 
HHS 4 
Other Agency 5 

DEDUCTIBLE - APPLICABLE TO BUILDING CLAIM PAYMENT 

DESCRIPTION CODE 

$ 500 0 
$ 1,000 1 
$ 2,000 2 
$ 3,000 3 
$ 4,000 4 
$ 5,000 5 
$ 6,000 6 
$ 8,000 7 
$10,000 8 
$ 750 9 
$ 1,500 A 
$ 1,250 B 
$ 1,750 C 
$ 2,250 D 
$ 3,250 E 
$ 4,250 F 
$ 5,250 G 
$ 6,250 H 
$ 8,250 I 
$10,250 J 
$10,000 K 
$15,000 L 
$20,000 M 
$25,000 N 
$50,000 P 
$30,000 Q$40,000 R 
$100,000 S 

Part 5 5-4 Revision 4 (10/1/01) 
Change 7 Effective 5/1/05 



POLICY STATUS INDICATOR 
DESCRIPTION CODE 
In force as of the reporting month A 
Future effective as of the reporting month B 
Cancelled before the reporting month C 
Cancelled during or after the reporting month D 
Expired more than 120 days before the reporting month E 
Expired before the reporting month less than 29 days F 
Expired before the reporting month more than 29 days 
but less than 120 days G 
Reinstated within the latest term month R 
POLICY TERM INDICATOR 
DESCRIPTION CODE 
1 Year 1 
3 Years (only for policies effective priorto May 1, 1999)
Other (between 1 and 3 years) 
3 
9 
POST-FIRM CONSTRUCTION INDICATOR 
DESCRIPTION CODE 
Post-FIRM Construction Y 
Pre-FIRM Construction N 
PREMIUM PAYMENT INDICATOR 
DESCRIPTION CODE 
Credit Card C 
Cash/Check Blank 
PRINCIPAL RESIDENCE INDICATOR 
DESCRIPTION CODE 
Principal Residence of InsuredNot Principal Residence 
Y 
N 
REGULAR/EMERGENCY PROGRAM INDICATOR 
DESCRIPTION CODE 
Emergency ProgramRegular Program 
E 
R 
REPETITIVE LOSS TARGET GROUP INDICATOR 
DESCRIPTION CODE 

Repetitive Loss Target Group Policy Y 
Not a Repetitive Loss Target Group Policy N or Blank 


Part 5 5-11 Revision 4 (10/1/01) 
Change 6 Effective 5/1/04 



REPLACEMENT COST INDICATOR 

DESCRIPTION CODE 

Replacement Cost Basis R 
Actual Cash Value Basis A 


RISK RATING METHOD 

DESCRIPTION CODE 

Manual 1 
Specific 2 
Alternative 3 
V-Zone Risk Factor Rating Form 4 
Underinsured Condominium Master Policy 5 
Provisional 6 
Preferred Risk Policy 7 
Tentative 8 
MPPP Policy 9 
Optional Post-1981 V Zone A 
FEMA Special Rates S 
Severe Repetitive Loss Properties T 

SPECIAL EXPENSE TYPE 

DESCRIPTION CODE 

Engineering expense 1 
Cost to establish coverage or property value 2 
Legal expense 3 
Cost of appraisal 4 

STATE-OWNED PROPERTY 

DESCRIPTION CODE 

State-Owned Y 
Not State-Owned N 


SUBSTANTIAL IMPROVEMENT INDICATOR 

DESCRIPTION CODE 

Repair, reconstruction, or improvement costs equaled

or exceeded 50 percent of market value of building

before it was damaged or improved Y 
No alterations meeting criterion above N 

VALUE OF BUILDING ITEMS SUBJECTTO POLICY EXCLUSIONS (ACV) 

DESCRIPTION CODE 

Less than $1,000 1 
$1,000 - $2,000 2 
$2,001 - $5,000 3 
$5,001 - $10,000 4 
$10,001 - $20,000 5 
More than $20,000 6 

Part 5 5-12 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



PART 6 - RECORD LAYOUTS 

INTRODUCTION 

This section provides a description of the record layout for eachsystem transaction. The description includes the field lengthand record position. Each transaction has the possibility of a"Record A" and a "Record B." The "Record A" designates thosedata elements that are required and the "Record B" the optionaldata elements for the transaction. Each transaction is presentedin a narrative form. 

Part 6 6-1 Revision 4 (10/1/01) 
Effective 10/1/89 



11 New Business

 Field Record 

Record A Length Position 

Transaction Code (11A) 3 1-3 
Transaction Date 8 4-11 
WYO Prefix Code 5 12-16 
Policy Number 10 17-26 
Policy Effective Date 8 27-34 
Policy Expiration Date 8 35-42 
Name or Descriptive Information Indicator 1 43 
Property Beginning Street Number 10 44-53 
Property Address 1 50 54-103 
Property Address 2 50 104-153 
Property City 30 154-183 
Property State 2 184-185 
Property ZIP Code 9 186-194 
Case File Number for Disaster Assistance 9 195-203 
Coverage Required for Disaster Assistance 1 204 
Community Identification Number 6 205-210 
Map Panel Number 4 211-214 
Map Panel Suffix 1 215 
Regular/Emergency Program Indicator 1 216 
Flood Risk Zone 3 217-219 
Occupancy Type 1 220 
Number of Floors (Including Basement)/

Building Type 1 221 
Basement/Enclosure Type 1 222 
Condominium Indicator 1 223 
State-Owned Property 1 224 
Building in Course of Construction Indicator 1 225 
Deductible - Building 1 226 
Deductible - Contents 1 227 
Elevated Building Indicator 1 228 
Obstruction Type 2 229-230 
Location of Contents Indicator 1 231 
Original Construction Date/Substantial

Improvement Date 8 232-239 
Post-FIRM Construction Indicator 1 240 
Elevation Difference 4 241-244 
Floodproofed Indicator 1 245 
Total Amount of Insurance - Building 8 246-253 
Total Amount of Insurance - Contents 5 254-258 
Total Calculated Premium 7 259-265 
Risk Rating Method 1 266 
Policy Term Indicator 1 267 
Premium Payment Indicator 1 268 
New/Rollover Indicator 1 269 
Filler 8 270-277 
Insurance to Value Ratio Indicator 1 278 
Elevation Certificate Indicator 1 279 
1981 Post-FIRM V Zone Certification Ind. 1 280 
Condominium Master Policy Units 3 281-283 
Insured Last Name 25 284-308 
Insured First Name 25 309-333 

The Taxpayer Identification Number has been removed from the TRRPtransaction, effective May 1, 2008. 

Part 6 6-2 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



15 Policy Reinstatement With Policy Changes 

Field Record 
Record A Length Position 

Transaction Code (15A) 3 1-3 
Transaction Date 8 4-11 
WYO Prefix Code 5 12-16 
Policy Number 10 17-26 
Policy Effective Date 8 27-34 
Policy Expiration Date 8 35-42 
Name or Descriptive Information Indicator 1 43 
Property Beginning Street Number 10 44-53 
Property Address 1 50 54-103 
Property Address 2 50 104-153 
Property City 30 154-183 
Property State 2 184-185 
Property ZIP Code 9 186-194 
Case File Number for Disaster Assistance 9 195-203 
Coverage Required for Disaster Assistance 1 204 
Community Identification Number 6 205-210 
Map Panel Number 4 211-214 
Map Panel Suffix 1 215 
Regular/Emergency Program Indicator 1 216 
Flood Risk Zone 3 217-219 
Occupancy Type 1 220 
Number of Floors (Including Basement)/

Building Type 1 221 
Basement/Enclosure Type 1 222 
Condominium Indicator 1 223 
State-Owned Property 1 224 
Building in Course of Construction Indicator 1 225 
Deductible - Building 1 226 
Deductible - Contents 1 227 
Elevated Building Indicator 1 228 
Obstruction Type 2 229-230 
Location of Contents Indicator 1 231 
Original Construction Date/Substantial

Improvement Date 8 232-239 
Post-FIRM Construction Indicator 1 240 
Elevation Difference 4 241-244 
Floodproofed Indicator 1 245 
Total Amount of Insurance - Building 8 246-253 
Total Amount of Insurance - Contents 5 254-258 
Reinstatement Premium 9 259-267 
Risk Rating Method 1 268 
Policy Term Indicator 1 269 
Premium Payment Indicator 1 270 
New/Rollover Indicator 1 271 
Endorsement Effective Date 8 272-279 
Insurance to Value Ratio Indicator 1 280 
Elevation Certificate Indicator 1 281 
1981 Post-FIRM V Zone Certification Ind. 1 282 
Condominium Master Policy Units 3 283-285 
Insured Last Name 25 286-310 
Insured First Name 25 311-335 

The Taxpayer Identification Number has been removed from the TRRPtransaction, effective May 1, 2008. 

Part 6 6-5 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



Policy Reinstatement With Policy Changes (Contd.) 

Field Record 
Record A (Contd) Length Position

 Name Format Indicator 1 336 
CRS Classification Credit Percentage 2 337-338 
Reinstatement Federal Policy Fee 5 339-343 
Expense Constant 3 344-346 
Principal Residence Indicator 1 347 
Replacement Cost 10 348-357 
Lowest Floor Elevation (LFE) 6 358-363 
Base Flood Elevation (BFE) 6 364-369 
Repetitive Loss Target Group Indicator 1 370 
Lowest Adjacent Grade 6 371-376 
Diagram Number 1 377 
Elevation Certification Date 8 378-385 
Basic Building Rate WYO 5 386-390 
Additional Building Rate WYO 5 391-395 
Basic Contents Rate WYO 5 396-400 
Additional Contents Rate WYO 5 401-405 
ICC Premium WYO 3 406-408 
Probation Surcharge Amount WYO 3 409-411 
Deductible Percentage WYO 4 412-415 
Repetitive Loss ID Number 7 416-422 
Reserved for NFIP Use 35 423-457 
Original Submission Month 6 458-463 
Rejected Transaction Control Number 6 464-469 
Sort Sequence Key 1 470 
Reserved for WYO Company Use 30 471-500 

Part 6 6-6 Revision 4 (10/1/01) 
Change 6 Effective 5/1/04 



17 Renewals

 Field Record 

Record A Length Position 

Transaction Code (17A) 3 1-3 
Transaction Date 8 4-11 
WYO Prefix Code 5 12-16 
Policy Number 10 17-26 
Policy Effective Date 8 27-34 
Policy Expiration Date 8 35-42 
Name or Descriptive Information Indicator 1 43 
Property Beginning Street Number 10 44-53 
Property Address 1 50 54-103 
Property Address 2 50 104-153 
Property City 30 154-183 
Property State 2 184-185 
Property ZIP Code 9 186-194 
Case File Number for Disaster Assistance 9 195-203 
Coverage Required for Disaster Assistance 1 204 
Community Identification Number 6 205-210 
Map Panel Number 4 211-214 
Map Panel Suffix 1 215 
Regular/Emergency Program Indicator 1 216 
Flood Risk Zone 3 217-219 
Occupancy Type 1 220 
Number of Floors (Including Basement)/

Building Type 1 221 
Basement/Enclosure Type 1 222 
Condominium Indicator 1 223 
State-Owned Property 1 224 
Building in Course of Construction Indicator 1 225 
Deductible - Building 1 226 
Deductible - Contents 1 227 
Elevated Building Indicator 1 228 
Obstruction Type 2 229-230 
Location of Contents Indicator 1 231 
Original Construction Date/Substantial

Improvement Date 8 232-239 
Post-FIRM Construction Indicator 1 240 
Elevation Difference 4 241-244 
Floodproofed Indicator 1 245 
Total Amount of Insurance - Building 8 246-253 
Total Amount of Insurance - Contents 5 254-258 
Total Calculated Premium 7 259-265 
Risk Rating Method 1 266 
Policy Term Indicator 1 267 
Premium Payment Indicator 1 268 
Filler 9 269-277 
Insurance to Value Ratio Indicator 1 278 
Elevation Certificate Indicator 1 279 
1981 Post-FIRM V Zone Certification Ind. 1 280 
Condominium Master Policy Units 3 281-283 
Insured Last Name 25 284-308 
Insured First Name 25 309-333 

The Taxpayer Identification Number has been removed from the TRRPtransaction, effective May 1, 2008. 

Part 6 6-7 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



Renewals (Contd.)

 Field Record 
Record A (Contd.) Length Position

 Name Format Indicator 1 334 
CRS Classification Credit Percentage 2 335-336 
Federal Policy Fee 3 337-339 
Expense Constant 3 340-342 
Principal Residence Indicator 1 343 
Replacement Cost 10 344-353 
Lowest Floor Elevation (LFE) 6 354-359 
Base Flood Elevation (BFE) 6 360-365 
Repetitive Loss Target Group Indicator 1 366 
Lowest Adjacent Grade 6 367-372 
Diagram Number 1 373 
Elevation Certification Date 8 374-381 
Basic Building Rate WYO 5 382-386 
Additional Building Rate WYO 5 387-391 
Basic Contents Rate WYO 5 392-396 
Additional Contents Rate WYO 5 397-401 
ICC Premium WYO 3 402-404 
Probation Surcharge Amount WYO 3 405-407 
Deductible Percentage WYO 4 408-411 
Repetitive Loss ID Number 7 412-418 
Reserved for NFIP Use 39 419-457 
Original Submission Month 6 458-463 
Rejected Transaction Control Number 6 464-469 
Sort Sequence Key 1 470 
Reserved for WYO Company Use 30 471-500 

Part 6 6-8 Revision 4 (10/1/01) 
Change 6 Effective 5/1/04 



20 Endorsements

 Field Record 

Record A Length Position 

Transaction Code (20A) 3 1-3 
Transaction Date 8 4-11 
WYO Prefix Code 5 12-16 
Policy Number 10 17-26 
Policy Effective Date 8 27-34 
Policy Expiration Date 8 35-42 
Name or Descriptive Information Indicator 1 43 
Property Beginning Street Number 10 44-53 
Property Address 1 50 54-103 
Property Address 2 50 104-153 
Property City 30 154-183 
Property State 2 184-185 
Property ZIP Code 9 186-194 
Case File Number for Disaster Assistance 9 195-203 
Coverage Required for Disaster Assistance 1 204 
Community Identification Number 6 205-210 
Map Panel Number 4 211-214 
Map Panel Suffix 1 215 
Regular/Emergency Program Indicator 1 216 
Flood Risk Zone 3 217-219 
Occupancy Type 1 220 
Number of Floors (Including Basement)/

Building Type 1 221 
Basement/Enclosure Type 1 222 
Condominium Indicator 1 223 
State-Owned Property 1 224 
Building in Course of Construction Indicator 1 225 
Deductible - Building 1 226 
Deductible - Contents 1 227 
Elevated Building Indicator 1 228 
Obstruction Type 2 229-230 
Location of Contents Indicator 1 231 
Original Construction Date/Substantial

Improvement Date 8 232-239 
Post-FIRM Construction Indicator 1 240 
Elevation Difference 4 241-244 
Floodproofed Indicator 1 245 
Total Amount of Insurance - Building 8 246-253 
Total Amount of Insurance  Contents 5 254-258 
Endorsement Premium Amount 7 259-265 
Risk Rating Method 1 266 
Policy Term Indicator 1 267 
Premium Payment Indicator 1 268 
New/Rollover Indicator 1 269 
Endorsement Effective Date 8 270-277 
Insurance to Value Ratio Indicator 1 278 
Elevation Certificate Indicator 1 279 
1981 Post-FIRM V Zone Certification Ind. 1 280 
Condominium Master Policy Units 3 281-283 
Insured Last Name 25 284-308 
Insured First Name 25 309-333 
The Taxpayer Identification Number has been removed from the TRRPtransaction, effective May 1, 2008. 

Part 6 6-9 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



Endorsements (Contd.)

 Field Record 

Record A (Contd) Length Position

 Name Format Indicator 1 334 
CRS Classification Credit Percentage 2 335-336 
Federal Policy Fee 3 337-339 
Expense Constant 3 340-342 
Principal Residence Indicator 1 343 
Replacement Cost 10 344-353 
Lowest Floor Elevation (LFE) 6 354-359 
Base Flood Elevation (BFE) 6 360-365 
Repetitive Loss Target Group Indicator 1 366 
Lowest Adjacent Grade 6 367-372 
Diagram Number 1 373 
Elevation Certification Date 8 374-381 
Basic Building Rate WYO 5 382-386 
Additional Building Rate WYO 5 387-391 
Basic Contents Rate WYO 5 392-396 
Additional Contents Rate WYO 5 397-401 
ICC Premium WYO 3 402-404 
Probation Surcharge Amount WYO 3 405-407 
Deductible Percentage WYO 4 408-411 
Repetitive Loss ID Number 7 412-418 
Reserved for NFIP Use 39 419-457 
Original Submission Month 6 458-463 
Rejected Transaction Control Number 6 464-469 
Sort Sequence Key 1 470 
Reserved for WYO Company Use 30 471-500 

Part 6 6-10 Revision 4 (10/1/01) 
Change 6 Effective 5/1/04 



23 Policy Correction

 Field Record 
Record A Length Position 
Transaction Code (23A) 3 1-3 
Transaction Date 8 4-11 
WYO Prefix Code 5 12-16 
Policy Number 10 17-26 
Policy Effective Date 8 27-34 
Policy Expiration Date 8 35-42 
Name or Descriptive Information Indicator 1 43 
Property Beginning Street Number 10 44-53 
Property Address 1 50 54-103 
Property Address 2 50 104-153 
Property City 30 154-183 
Property State 2 184-185 
Property ZIP Code 9 186-194 
Case File Number for Disaster Assistance 9 195-203 
Coverage Required for Disaster Assistance 1 204 
Community Identification Number 6 205-210 
Map Panel Number 4 211-214 
Map Panel Suffix 1 215 
Regular/Emergency Program Indicator 1 216 
Flood Risk Zone 3 217-219 
Occupancy Type 1 220 
Number of Floors (Including Basement)/
Building Type 1 221 
Basement/Enclosure Type 1 222 
Condominium Indicator 1 223 
State-Owned Property 1 224 
Building in Course of Construction Indicator 1 225 
Deductible - Building 1 226 
Deductible - Contents 1 227 
Elevated Building Indicator 1 228 
Obstruction Type 2 229-230 
Location of Contents Indicator 1 231 
Original Construction Date/SubstantialImprovement Date 8 232-239 
Post-FIRM Construction Indicator 1 240 
Elevation Difference 4 241-244 
Floodproofed Indicator 1 245 
Total Amount of Insurance - Building 8 246-253 
Total Amount of Insurance - Contents 5 254-258 
Premium (incremental adjustment to TotalCalculated Premium or Endorsement Premium) 7 259-265 
Risk Rating Method 1 266 
Policy Term Indicator 1 267 
Premium Payment Indicator 1 268 
New/Rollover Indicator 1 269 
Endorsement Effective Date 8 270-277 
Insurance to Value Ratio Indicator 1 278 
Elevation Certificate Indicator 1 279 
1981 Post-FIRM V Zone Certification Ind. 1 280 
Condominium Master Policy Units 3 281-283 
Insured Last Name 25 284-308 
Insured First Name 25 309-333 
The Taxpayer Identification Number has been removed from the TRRPtransaction, effective May 1, 2008 

Part 6 6-11 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



Policy Correction (Contd.) 

Field Record 

Record A (Contd.) Length Position

 Name Format Indicator 1 334 
CRS Classification Credit Percentage 2 335-336 
Federal Policy Fee 3 337-339 
Expense Constant 3 340-342 
Principal Residence Indicator 1 343 
Replacement Cost 10 344-353 
Lowest Floor Elevation (LFE) 6 354-359 
Base Flood Elevation (BFE) 6 360-365 
Repetitive Loss Target Group Indicator 1 366 
Lowest Adjacent Grade 6 367-372 
Diagram Number 1 373 
Elevation Certification Date 8 374-381 
Basic Building Rate WYO 5 382-386 
Additional Building Rate WYO 5 387-391 
Basic Contents Rate WYO 5 392-396 
Additional Contents Rate WYO 5 397-401 
ICC Premium WYO 3 402-404 
Probation Surcharge Amount WYO 3 405-407 
Deductible Percentage WYO 4 408-411 
Repetitive Loss ID Number 7 412-418 
Reserved for NFIP Use 39 419-457 
Original Submission Month 6 458-463 
Rejected Transaction Control Number 6 464-469 
Sort Sequence Key 1 470 
Reserved for WYO Company Use 30 471-500 

Part 6 6-12 Revision 4 (10/1/01) 
Change 6 Effective 5/1/04 



PART 7 - INSTRUCTIONS FOR FORMATTING DATA ELEMENTS AND
REVISING DATA ELEMENT VALUES


INTRODUCTION 

This section lists each data element and provides specifications forits reporting format. 

I. FORMATTING DATA ELEMENTS 
This reporting format includes whether the element is areplacement or incremental value and whether it is a signedfield allowing for a negative number. The third column 
indicates whether dollars and cents, whole dollars, or hundredsof dollars are applicable formats for the money fields. The 
last column presents the picture expected for each element. 

In the picture column, numeric fields, indicated by a 9 or 9's,
are right-justified and zero-filled. The number within the 
parentheses is the length of the field preceding the decimalposition. The V9 or V99 indicates an implied decimal position.
For example, 123.45 with a picture of 9(7)V99 would berepresented as 000012345. Note that the field is zero-filled 
with four zeros because the numeric value is not large enoughto use up all of the required length. 

Alpha and alphanumeric fields, indicated by an X in the picturecolumn, are left-justified with trailing spaces. 

Zero, reported in numeric data elements, and blanks, reportedin alpha and alphanumeric data, indicate not reporting or notapplicable. The only exceptions to this rule are on a NewBusiness (11) transaction for the following data elements: 

 Elevation Difference: +999 
 Lowest Floor Elevation: 9999.0 
 Base Flood Elevation: 9999.0 
 Lowest Adjacent Grade: 9999.0 
On a New Business (11) transaction, zero indicates an actual

elevation. 

II. REVISING DATA ELEMENT VALUES 
To change data element values already in the NFIP/WYO System toblank or zero, asterisk fill the appropriate field on thetransaction being submitted. "Asterisk fill" means that if a 
data element has a length of 'n,' then 'n' asterisks are to beplaced in the field. For example, if the data elementCommunity Identification Number: X(6) = 012345 is changed toblank or zero, the picture would be represented as ******.
This feature is not allowed on New Business (11) and OpenClaim/Loss-Reserve (31) transactions. 

Part 7 7-1 Revision 4 (10/1/01) 
Change 9 Effective 5/1/06 



III. LISTING OF DATA ELEMENTS WITH REPORTING SPECIFICATIONS 
$4

 R1 $5

 Data Element I2 S3 $/1006 Picture 

Actual Salvage RecoveryActual Salvage Recovery DateAdditional Building Rate WYOAdditional Contents Rate WYO Alteration Date Base Flood Elevation (BFE)Basement/Enclosure TypeBasic Building Rate WYOBasic Contents Rate WYO Bldg. Claim Payment (ACV or RCV)Bldg. Claim Payment RecoveryBldg. Damage Subject to PolicyExclusions (ACV)
Bldg. in Course of ConstructionIndicator Cancellation/Voidance ReasonCase File Num. for Disaster Assistance Catastrophe NumberCause of Loss Claim/Loss Closed DateClaim/Loss Reopen DateClaim Closed w/o Pymt. Reason - Bldg.Claim Closed w/o Pymt. Reason - Cont.Claim Closed w/o Pymt. Reason  ICCCoinsurance Claim Settlement Indicator Community Identification NumberCondominium Indicator Condominium Master Policy UnitsContents Claim Payment (ACV)Contents Claim Payment RecoveryContents Damage Subj. to PolicyExclusions (ACV)Coverage Req. for Disaster AssistanceCRS Classification Credit PercentageDamage - Appurtenant (ACV)Damage - Main (ACV)Damage to Contents - Appurtenant (ACV)Damage to Contents - Main (ACV)Date of Loss Deductible - App. to Bldg. Claim Pymt.Deductible - App. to Cont. Claim Pymt.Deductible  BuildingDeductible  Contents Deductible Percentage WYODiagram NumberDuration Bldg. Will Not Be HabitableDuration of Flood Waters in Bldg.Elevated Bldg. IndicatorElevation Certificate Indicator Elevation Certification Date Elevation Difference Endorsement Effective Date Endorsement Premium Amount 
I S R -R -R -R -R S R -R -R -I S I S 
R -
R -R -R -R -R -R -R -R -R -R -R -R -R -R -I S I S 
R -R -R -R -R -R -R -Key -R -R -R -R -R -R -R -R -R -R -R -R S R -I S 
$ ---
-----
$ $ 
-
-------
--
-----$ $ 
---$ $ $ $ ---
--
---------$ 
9(10)V999(8)YYYYMMDD9(2)V9999(2)V9999(8)YYYYMMDDS9(5)V9X 9(2)V9999(2)V999S9(10)V99S9(10)V99 
X 
X XX X(9)9(3)X 9(8)YYYYMMDD9(8)YYYYMMDDXX XX XX X X(6)X 9(3)S9(7)V99S9(7)V99 
X X 9(2)9(7)9(10)9(7)9(7)9(8)YYYYMMDDX X X X 9V999 X X 9(3) HoursX X 9(8)YYYYMMDDS9(4)9(8)YYYYMMDDS9(7) 
1R2I3S4$5$6$/100 
-Replacement Value -Incremental Value -Signed Data Element-Dollars and Cents -Whole Dollars -Hundreds of Dollars 

Part 7 7-2 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



III. LISTING OF DATA ELEMENTS WITH REPORTING SPECIFICATIONS (Contd.)
$4 

R1 $5 
Data Element I2 S3 $/1006 Picture 
Second Lender Loan Number R --X(15)
Second Lender Name R --X(30)
Second Lender State R --X(2)
Second Lender Street Address R --X(50)
Second Lender ZIP Code R --9(9)
Sort Sequence Key Key --X 
Special Expense Amount I S $ S9(7)V99Special Expense Date R --9(8)YYYYMMDDSpecial Expense Type R --X 
State-Owned Property R --X 
Subrogation I S $ S9(10)V99Subrogation Recovery Date R --9(8)YYYYMMDDSubstantial Improvement Indicator R --X 
**Taxpayer Identification Number R --X(9)
Total Amt. of Insurance  Building R -$/100 9(8)
Total Amt. of Insurance  Contents R -$/100 9(5)
Total Bldg. Damages - Main andAppurtenant (ACV) R -$ 9(10)
Total Bldg. Damages - Main andAppurtenant (RCV) R -$ 9(10)
Total Calculated Premium R S $ S9(7)
Total Damage to Contents - Main andAppurtenant (ACV) R -$ 9(7)
Total Damage to Contents - Main andAppurtenant (RCV) R -$ 9(7)
Total Expense of Temp. Flood Protection R -$ 9(4)
Total Premium Refund I S $ S9(7)V99Total Property Value - Main andAppurtenant (ACV) R -$ 9(10)
Total Property Value - Main andAppurtenant (RCV) R -$ 9(10)
Value of Bldg. Items Subj. to Pol.
Exclusions (ACV) R --X 
Value of Contents (ACV) R -$ 9(7)
Value of Contents Subj. to Pol.
Exclusions (ACV) R --X 
Water Depth - Relative to Main Bldg. R S -S9(3)
WYO Prefix Code Key --9(5)
WYO Transaction Code Key --X(3)
WYO Transaction Date R --9(8)YYYYMMDD1981 Post-FIRM V Zone Certification 
Indicator R --X 

1R -Replacement Value 2I -Incremental Value 3S -Signed Data Element4$ -Dollars and Cents 5$ -Whole Dollars 6$/100 -Hundreds of Dollars 

**The Taxpayer Identification Number has been removed from the TRRPtransaction, effective May 1, 2008. 

Part 7 7-5 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 



APPENDIX A  TRANSACTION PROCESSING DICTIONARY 

TABLE OF CONTENTS 

Page 
INTRODUCTION................................................A-1 
Section 1 -New Business Transaction......................A-2 

Section 2 -Mailing Address Data Transaction..............A-2A 
Section 3 -Policy Reinstatement Without Policy Changes

Transaction...................................A-3 
Section 4 -Policy Reinstatement With Policy Changes

Transaction...................................A-4 
Section 5 -Renewal Transaction...........................A-6 
Section 6 -Endorsement Transaction.......................A-7 
Section 7 -Policy Correction Transaction.................A-9 
Section 8 -Cancellation Transaction......................A-11 
Section 9 -Cancellation Correction Transaction...........A-12 
Section 10 -Open Claim/Loss-Reserve Transaction...........A-13 
Section 11 -Reopen-A-Claim/Loss Transaction...............A-15 
Section 12 -Change Reserve Transaction....................A-16 
Section 13 -Partial Payment Transaction...................A-17 
Section 14 -Close Claim/Loss Transaction..................A-18 
Section 15 -Close Claim/Loss Without Payment Transaction..A-20 
Section 16 -Addition to Final Payment Transaction.........A-21 
Section 17 -Recovery Transaction..........................A-22 
Section 18 -General Claim/Loss Correction Transaction.....A-23 
Section 19 -Claim Payment Correction Transaction..........A-24 
Section 20 -Recovery Correction Transaction...............A-25 
Section 21 -Special Allocated Loss Adjustment Expense


Transaction...................................A-26 



Appendix A A-i Revision 4 (10/1/01)
Change 8 Effective 10/1/05 


APPENDIX A  TRANSACTION PROCESSING DICTIONARY 
Table of Contents (Contd.) 


Page 
Section 22 -Special Allocated Loss Adjustment Expense

Correction Transaction........................A-27 
Section 23 -Change Policy Number Key Transaction..........A-28 
Section 24 -Change Date of Loss Key Transaction...........A-29 
Section 25 -Change Claims Payment Date Key Transaction....A-30 
Section 26 -Control and Resubmission of Rejection

Transaction...................................A-31 
Section 27 -Mortgage Portfolio Protection Program (MPPP)....A-33 
Section 28 -Lender Data Transaction.......................A-35 
Section 29 -Group Flood Insurance Policy (GFIP)...........A-36 

Appendix A A-ii Revision 4 (10/1/01)
Change 10 Effective 5/1/08 


APPENDIX A - TRANSACTION PROCESSING DICTIONARY 

INTRODUCTION 

The Transaction Processing Dictionary gives a brief narrative foreach transaction. The narrative includes the transaction code/
format and describes the purpose, special circumstances, andbasic processing of each transaction for the NFIP/WYO TRRP Planreporting. A general description of edits performed on NFIP/WYOSystem record keys is provided in this appendix. 

The user should refer to Part 6 in the TRRP Plan for each 
transaction's record layout. Additionally, a complete anddetailed description of all edits performed by the NFIP/WYOSystem can be found in the Edit Specifications document. 

Appendix A A-1 Revision 4 (10/1/01)
Effective 10/1/89 


SECTION 1 - NEW BUSINESS TRANSACTION


The transaction code for the required format of the New Businesstransaction is 11A. This transaction contains New Policyinformation sent to the NFIP Bureau and Statistical Agent by theWYO companies. FEMA has determined that these data are necessaryto support underwriting and financial reconciliation, to provideactuarial information, and to provide statistics on a WYOcompany's insurance processing practices. All the fields on this 
transaction are required fields. The key data consist oftransaction code, transaction date, WYO prefix code, policynumber, policy effective date, and policy expiration date. The 
WYO prefix code is a 5-digit numeric code, which comes from theNational Association of Insurance Commissioners' (NAIC) listingof companies. The first time that a policy record is submittedby a WYO Company to the NFIP Bureau and Statistical Agent thistransaction must be used. 

In addition to carrying three classes of data, this transactioncontains two special fields--one reserved for NFIP use and onereserved for WYO company use. 

The first and last name of the insured must be reported. If the 
insured is a group or company, the full 30 characters may be usedfor the name. 

MAJOR PROCESSING ACTIVITIES 

The New Business transaction will have the following key dataedits: 

 Verify that the transaction code is "llA." 
 Verify that the Policy Number is not currently in the
system.
Verify that the WYO Prefix Code belongs to a WYO company. 

 Verify that the transaction date is less than or equal tothe current date. 
 Verify that the Policy Effective Date is a valid date. 
 Verify that the premium reported is numeric. 
This transaction will be processed by the edit module, update theappropriate master files, and be added to the History Audit File. 

Appendix A A-2 Revision 4 (10/1/01)
Change 10 Effective 5/1/08 


SECTION 27 - MORTGAGE PORTFOLIO PROTECTION PROGRAM (MPPP) 

The following data elements are not required to be reported whensubmitting data for an MPPP policy. The NFIP/WYO system willautomatically set these data elements to the following defaultvalues. This will be done regardless of what the WYO companyplaces in these data elements. 

Base Flood Elevation +9999 
Basement/Enclosure Type 0 
Coverage Required for Disaster Assistance 0 
Deductible - Building 0 
Deductible - Contents 0 
Elevated Building Indicator N 
Elevation Certificate Indicator 2 
Elevation Difference +999 
Floodproofed Indicator N 
Insurance-to-Value Ratio Indicator Blank 
Location of Contents Indicator Blank 
Lowest Floor Elevation +9999 
New or Rollover Indicator N 
Number of Floors (Including Basement)/Building

Type 1 

Original Construction Date/SubstantialImprovement Date 00000000 
Policy Term Indicator 1 
Post-FIRM Construction Indicator Blank 
State-Owned Property N 

Appendix A A-33 Revision 4 (10/1/01)
Change 10 Effective 5/1/08 


The following data elements need to be reported only to justifyinsurance limits. If these data elements are not reported(blanks), then the following default values will be assigned bythe NFIP/WYO system: 

Condominium Indicator N 

Occupancy Type 

1 

For the NFIP/WYO system to accomplish the above, the data element

Risk Rating Method must be reported for an MPPP policy on everyNew Business (11A), Renewal (17A), Endorsement (20A), PolicyReinstatement with Policy Changes (15A), and Policy Correction(23A) transaction submitted. 

Appendix A A-34 Revision 4 (10/1/01)
Effective 10/1/96 


SECTION 28 - LENDER DATA TRANSACTION


The transaction code for the required format of the Lender Datais 99A. This transaction provides first and second mortgageeinformation on policies that have expired more than 120 days. 

While the 99A transaction resembles the standard TRRP transaction 
format and is to be included in the monthly TRRP data, itsprocessing will be different. The Program does not intend to getinvolved in error processing on expired policies and no errorcodes will be generated on 99A transactions. However, someminimal error checking (such as the existence of the policynumber and that it is expired) must be done if the data are to beused. We will also be running internal reports to verify that99A transactions are being received for all pertinent expiredpolicies. 

MAJOR PROCESSING ACTIVITIES 

The Lender Data transactions are processed after all othertransactions. This transaction will have the following key dataedits: 

 Verify that the transaction code is "99A." 
 Verify that the transaction date is less than or equal totoday's date. 
 Verify that the WYO Prefix Code belongs to a WYO company. 
 Verify that the Policy Number is currently in the system. 
 Verify that the policy is expired more than 120 days. 
This transaction will be processed by the edit module, willupdate the Lender Master File, and will create a History Audittransaction. 

Appendix A A-35 Revision 4 (10/1/01)
Change 8 Effective 10/1/05 


SECTION 29  GROUP FLOOD INSURANCE POLICY (GFIP)


The following data elements are not required to be reported whensubmitting data for a Group Flood Insurance policy. The NFIP/WYOsystem will automatically set these data elements to thefollowing default values. This will be done regardless of whatthe WYO company places in these data elements. 

Basement/Enclosure Type 0 
Building in Course of Construction Indicator N 
Condominium Indicator N 
Condominium Master Policy Units 1 
Coverage Required for Disaster Assistance 5 
CRS Classification Credit Percentage 0 
Deductible  Building X 
Deductible  Contents X 
Elevated Building Indicator N 
Elevation Certificate Indicator Blank 
Elevation Difference +999 
Federal Policy Fee 0 
Flood Risk Zone Blank 
Floodproofed Indicator Blank 
Insurance-to-Value Ratio Indicator Blank 
Location of Contents Indicator Blank 
Map Panel Number Blank 
Map Panel Suffix Blank 
New or Rollover Indicator N 
Number of Floors (Including Basement)/Building

Type Blank 
Obstruction Type 10 
Occupancy Type 1 

Appendix A A-36 Revision 4 (10/1/01)
Change 10 Effective 5/1/08 


SECTION 29  GROUP FLOOD INSURANCE POLICY (GFIP) (contd) 

Original Construction Date/SubstantialImprovement Date 00000000 
Post-FIRM Construction Indicator Blank 
State-Owned Property N 
1981 Post-FIRM V Zone Certification Indicator Blank 

Appendix A A-37 Revision 4 (10/1/01)
Change 10 Effective 5/1/08 


REPORT W2RPRPOL FEDERAL EMERGENCY MANAGEMENT AGENCY PAGE 1 
RUN DATE JAN 15, 1998 NATIONAL FLOOD INSURANCE PROGRAM 
RUN TIME 15:34:05 

POLICY DETAIL ERROR REPORT AS OF 10/11/1997 

WYO PREFIX CODE: 99999  ABC INSURANCE CO. END EFF DATE: 06/02/1991POL NUM: 1909700256 POL EXP DATE: 06/02/1992POL EFF DATE: 06/02/1991 POL STATUS: A 

** CANCELLATION INFORMATION ** 

REINSTATEMENT DATE: 
CANCELLATION DATE: CANCEL/VOID REASON: 
TOTAL REFUND .00 NFIP TOTAL REFUND: .00 
REFUNDED FPF: .00 NFIP REFUNDED FPF: .00 


** ENDORSEMENT INFORMATION ** 

WYO TRANS DATE: 1991/06/02 WYO TRAN CODE: 11 
POST FIRM IND: N FLOOD RISK ZONE: A12 
COMM NO: 065034XXXXX FLOOD PROOFED IND: N 
REG/EMER IND: R NUM OF FLOORS: 1 
OCCUPANCY TYPE: 2 SMALL BUSINESS IND: N 
BASE/ENCLOSE TYPE: 0 STATE OWNED IND: N 
CONDO IND: N ELEV BLDG IND: N 
BLDG COURSE CONST: N LOC OF CONTS: 3 
OBSTR TYPE: 10 DED BLDG: 1 
POL TERM IND: 1 DED CONT: 
ORIG CONSTR DATE: 1974/07/01 ELEV DIFF: 999 
TOT AMT INS BLDG: 770 TOT AMT INS CONT: 0 
RISK RATING METHOD: 1 POST 81 V ZONE: 
INSUR TO VALUE IND: CONDO UNITS: 1 
COV REQ DIST ASST: 0 ELEV CERTIFICATE: N 
BFE: 9999.0 LFE: 9999.0 
LOWEST ADJ GRADE: 9999.0 DIAGRAM NO: 
ELEV CERT. DATE: ROLLOVER: N 
DESCR INFO IND: N CASE FILE NUMBER DIST ASST: 
NAME: JANE DOE NAME FORMAT: P 
ADDRESS 1: 
ADDRESS 2: 
CITY STATE ZIP: HUNTINGTON BCH, CA 92646 0000 
NFIP CALC ZIP 92646-2045 PRINCIPAL RESIDENCE IND: Y 

** WYO COMPANY CALCULATED INFORMATION ** 

PREM PAY IND: C 
TOT PREM: 203 END PREMIUM: 251 
EXP CONST: 0 FPF: 25 

ICC PREMIUM: 275 PROB SRCH: 0 
DED DISCOUNT %: .000 CRS CLASS %: 0 

BASIC BLDG RATE: .45 BASIC CONT RATE: .55 
ADD BLDG RATE: .17 ADD CONT RATE: .25 

** NFIP CALCULATED INFORMATION ** 

FPF: 25 PROB SRCH: 0 
EXP CONST: 45 CRS CLASS % 0 
RATE KEY: DED DISCOUNT %: .000 
ICC PREMIUM: 275 DED DISCOUNT AMT: 0 

 ** BLDG (NFIP CALC) CONT (NFIP CALC) ** 

ICC COVERAGE 150 

BASIC COV: 450 BASIC COV: 0 
ADD COV: 320 ADD COV: 0 
BASIC PREM: 142 BASIC PREM: 0 
ADD PREM: 64 ADD PREM: 0 

BASIC RATE: .45 BASIC RATE: .55 
ADD RATE: .17 ADD RATE: .25 

*** OPTIONAL INFORMATION *** 

 REPL COST: 266000 

*** ERROR INFORMATION *** 

ERROR PL040040 ERROR DATE 1997/05/31 TYPE ERROR: CRITICAL 
TOTAL CALCULATED PREMIUM IS LESS THAN WYO SYSTEM CALCULATED PREMIUM. SUBSEQUENT 
ENDORSEMENTS ARE NOT RATED BY THE WYO SYSTEM. 

EXHIBIT C-1. W2RPRPOL, Policy Detail Error Report 
Appendix C C-5 Revision 4 (10/1/01)
Change 10 Effective 5/1/08 


W2RHPSUM 
Policy Error Summary Report 


Description: This report is produced each month after theprocessing of the WYO company TRRP submission. It 
summarizes, by company and error codes, the numberof policy records in the NFIP/WYO System containingthe particular errors. 

The heading, Policies on File, contains the totalnumber of the WYO Companys records in the NFIP/WYOSystem. Policies with Activity contains thetotal number of records in the NFIP/WYO System towhich transactions were applied in the processingof the current TRRP submission. By error code, thereport provides a brief error message, thecritical/non-critical status of the error and thetotal number of policy records that contain theerror. Cleared Error Count contains the number 
of records for which the particular error wascorrected. Current Error Count are those errors 
generated only in the current reporting month.
Database Error Count contains the total number of 
errors in the NFIP/WYO database. A policy recordcontaining the same error associated with more thanone effective date is counted only once in thaterror category for the purposes of this report. 

Cleared Error Count: A count of the number of 
errors of a certain type that were resolved in thecurrent reporting month. If an error occurs 
multiple times on a policy, then that error iscounted only once. If a policy has multiple errorcodes that are different, then all of the errorcodes are counted for a policy. 

Current Error Count: A count of the number of 
errors of a certain type that were generated in thecurrent reporting month. If an error occurs 
multiple times on a policy, then that error iscounted only once. If a policy has multiple errorcodes that are different, then all of the errorcodes are counted for a policy. 

Appendix C C-6 Revision 4 (10/1/01) 
Effective 12/31/00 


This page is intentionally left blank. 

Appendix C C-13 Revision 4 (10/1/01)
Change 7 Effective 5/1/05 


RECORD LAYOUT 

WYO Prefix Code* 

 Policy Number* 

Policy Effective Date

Policy Expiration Date

Endorsement Effective Date 

 Transaction Code 

 Transaction Date 

Name or Descriptive Information Indicator*

Property Beginning Street Number*

Property Address 1*

Property Address 2*

 Property City* 

 Property State* 

Property ZIP Code*

Case File Number for Disaster Assistance 

Coverage Required for Disaster Assistance

Community Identification Number

Map Panel Number

Map Panel Suffix

Regular/Emergency Program Indicator

Flood Risk Zone 

 Occupancy Type 

Number of Floors (Including Basement)/
Building Type

 Basement/Enclosure Type 

 Condominium Indicator 

 State-Owned Property 

Record 
Length Position 
5 1-5 
10 6-15 
8 16-23 
8 24-31 
8 32-39 
2 40-41 
8 42-49 
1 50 
10 51-60 
50 61-110 
50 111-160 
30 161-190 
2 191-192 
9 193-201 
9 202-210 
1 211 
6 212-217 
4 218-221 
1 222 
1 223 
3 224-226 
1 227 

1 228 
1 229 
1 230 
1 231 

Building in Course of Construction Indicator 1 232 

Deductible  BuildingDeductible  Contents 
Elevated Building Indicator 
Obstruction Type 
Location of Contents Indicator 
Original Construction Date/SubstantialImprovement DatePost-FIRM Construction Indicator 
Elevation Difference 
Floodproofed Indicator 
Total Amount of Insurance  BuildingTotal Amount of Insurance  Contents 
Total Calculated Premium 
Endorsement Premium Amount 
Risk Rating MethodPolicy Term Indicator 
New/Rollover Indicator 
Insurance to Value Ratio Indicator 
Premium Payment Indicator 

1 233 
1 234 
1 235 
2 236-237 
1 238 

8 239-246 
1 247 
4 248-251 
1 252 
8 253-260 
8 261-268 
7 269-275 
7 276-282 
1 283 
1 284 
1 285 
1 286 
1 287 

* Data Elements that are stored only once per policy record and not 
by policy term. The Taxpayer Identification Number has been
removed from the TRRP transaction, effective May 1, 2008. 


Appendix C C-14 Revision 4 (10/1/01)
Change 10 Effective 5/1/08 


Record Layout (contd.) 

Record 
Length Position

 Error Code 22 8 986-993 
Error Code Date 22 8 994-1001 
Error Code 23 8 1002-1009 
Error Code Date 23 8 1010-1017 
Error Code 24 8 1018-1025 
Error Code Date 24 8 1026-1033 
Error Code 25 8 1034-1041 
Error Code Date 25 8 1042-1049 

Appendix C C-17 Revision 4 (10/1/01) 
Effective 5/1/97 


RECORD LAYOUT - COBOL 

Output  Policy Information and Error Extract 

FD Output  FileLabel Records are Standard 
Block Contains 32 Records 
Recording Mode is FData Record is OutputRecord 

01 Output - Record05 OP-WYO-Prefix-Code PIC X(5). 
05 OP-Policy-No* PIC X(10). 
05 OP-Pol-Effective-Date PIC 9(8). 
05 OP-Pol-Expiration-Date PIC 9(8). 
05 OP-End-Effective-Date PIC 9(8). 
05 OP-Transaction-Code PIC X(2). 
05 OP-Transaction-Date PIC 9(8). 
05 OP-Name-Desc-Info* PIC X(1). 
05 OP-Begin-Street-Number* PIC X(10). 
05 OP-Address1* PIC X(50). 
05 OP-Address2* PIC X(50). 
05 OP-City* PIC X(30). 
05 OP-State* PIC X(2). 
05 OP-ZIP* PIC X(9). 
05 OP-Case-File-Number-DA PIC X(9). 
05 OP-Disaster-Assist PIC X(1). 
05 OP-Community-Number PIC 9(6). 
05 OP-Map-Panel-Number PIC X(4). 
05 OP-Map-Panel-Suffix PIC X(1). 
05 OP-Regular-Emergency PIC X(1). 
05 OP-Flood-Risk-Zone PIC X(3). 
05 OP-Occupancy PIC X(1). 
05 OP-Building-Type PIC X(1). 
05 OP-Basement PIC X(1). 
05 OP-Condominium PIC X(1). 
05 OP-State-Own PIC X(1). 
05 OP-Course-Construction PIC X(1). 
05 OP-Deductible-Building PIC X(1). 
05 OP-Deductible-Contents PIC X(1). 
05 OP-Elevated-Building PIC X(1). 
05 OP-Obstruction PIC X(2). 
05 OP-Location-of-Contents PIC X(1). 
05 OP-Original-Construction PIC 9(8). 
05 OP-Post-Firm PIC X(1). 
05 OP-Elevation-Difference PIC S9(4). 
05 OP-Flood-Proof PIC X(1). 
05 OP-Total-Coverage-Building PIC 9(8). 
05 OP-Total-Coverage-Contents PIC 9(8). 
05 OP-Total-Calc-Premium PIC S9(7). 
05 OP-Endorsement-Premium PIC S9(7). 
05 OP-Risk-Rating-Method PIC X(1). 

*Data Elements that are stored only once per policy recordand not by policy term. The Taxpayer Identification Numberwill not be reported, effective May 1, 2008. 

Appendix C C-18 Revision 4 (10/1/01)
Change 10 Effective 5/1/08 


W2RADREJ 
Target Group Additional Data Reject Report 


Description: This report is generated monthly for TargetGroup additional data records that are notusable. The Company Code and Policy Numberare matched to the Target Group Directoryand, if no match is found, then thesubmitted policy number will be displayed onthe report. If the Company Code and PolicyNumber match the Directory but the mailingaddress or agent information is incomplete,
then the record will receive a TRRP error 
and appear on the report. 

If a record appears on this report, then theadditional data record will not be forwarded 
to the Special Direct Facility and thecorresponding Target Group record will bemarked as Additional Data Record Not 
Received. 

Report Keys: W2RADREJ is keyed by Company Code and PolicyNumber. 

Company Code: This is the highest key andindicates to which Write Your Own companythe report applies. 

Policy Number: This is the policy that hasthe above-mentioned error that is to be 
included in this report. 

Appendix C C-85 Revision 4 (10/1/01) 
Effective 12/31/00 


 EXHIBIT C-21. W2RADREJ, Target Group AdditionalData Reject Report

Appendix C C-86 
Revision 4 (10/1/01) 
Change 10 Effective 5/1/08 

REPORT: W2RADREJ FEDERAL EMERGENCY MANAGEMENT AGENCY PAGE 1 
RUNDATE: SEP 05 2000 NATIONAL FLOOD INSURANCE PROGRAM 
RUNTIME: 16:18:55 

TARGET GROUP ADDITONAL DATA REJECT REPORT 

AS OF 07/31/2000 

VENDOR CODE/NAME: N/A  NON-VENDOR COMPANY 

COMPANY NUMBER/NAME: 99999  ABC INSURANCE COMPANY 
POLICY NUMBER: 0010183507 
REPLACEMENT COST: 0000120000 
COMMUNITY PROBATION AMT: 000 
RENEWAL BILLING INSTR: 1 

MAILING ADDRESS: PO BOX 12345 
NEW CITY MD 20101 
PHONE: 

1ST LENDER INFORMATION: CITICORP MORTGAGE INC 
PO BOX 81300 
CHAMBLEE 
GA 30366 

PHONE: 0000000000 
FAX: 
000000000 
LOAN: 123456789 

2ND LENDER INFORMATION: 
PHONE: 

FAX: 
LOAN: 

AGENT INFORMATION: APEX ASSOC. 
3815 CLASSEN BLVD. 
NEW CITY MD 20101 

NUMBER: 0007535658 
IRS NUMBER: 
*** 
TAX TYPE: 
T 
PHONE: 8005551212 
FAX: 


REJECT: PR004088 ERROR DATE: 07/31/2000 
MESSAGE: TARGET GROUP ADDITIONAL DATA RECORD IS INCOMPLETE. 



F. REMOVAL FROM TARGET GROUP
If the property is certified by FEMA with respect to anymitigation or insurance effort (other than buyout or demolition)
including elevation, relocation, or other approved mitigationefforts, the property will be removed from the Repetitive LossTarget Group. Once the SDF receives written notice of FEMA's 
official approval of the mitigation effort to the insuredproperty, a notice will be sent to the policyholder and the agentof record. 

The notice will inform the policyholder that, upon the nextrenewal, the policy will no longer be eligible to be written bythe SDF. The policyholder will be notified that an NFIP Directrenewal offer will be sent to make sure the policyholder has theopportunity to maintain continuous coverage and that the policymay be written by a WYO company at the next renewal, but notbefore. 

Appendix F F-5 Revision 4 (10/1/01) 
Effective 5/1/00



SECTION 2  REPETITIVE LOSS TARGET GROUP
ADDITIONAL DATA RECORD


A. RECORD LAYOUT 

The following is the layout the WYO companies use to submit theiradditional data records for the Repetitive Loss Target Grouppolicies. 

Field Record 
Element Name Length Position 

WYO Prefix Code 5 1-5 
Policy Number 10 6-15 
Mailing Address 1 50 16-65 
Mailing Address 2 50 66-115 
Mailing City 30 116-145 
Mailing State 2 146-147 
Mailing Zip 9 148-156 
Insured Telephone Number 10 157-166 
Replacement Cost 10 167-176 
Community Probation Surcharge 3 177-179 
Renewal Billing Instructions 1 180 
First Lender Name 30 181-210 
First Lender Street Address 50 211-260 
First Lender City 30 261-290 
First Lender State 2 291-292 
First Lender Zip Code 9 293-301 
First Lender Telephone Number 10 302-311 
First Lender Fax Number 10 312-321 
First Lender Loan Number 15 322-336 
Second Lender Name 30 337-366 
Second Lender Street Address 50 367-416 
Second Lender City 30 417-446 
Second Lender State 2 447-448 
Second Lender Zip Code 9 449-457 
Second Lender Telephone Number 10 458-467 
Second Lender Fax Number 10 468-477 
Second Lender Loan Number 15 478-492 
Agency Number 10 493-502 
Agent IRS Number 9 503-511 
Agent Tax Type 1 512 
Agent Name 30 513-542 
Agent Street Address 50 543-592 
Agent City 30 593-622 
Agent State 2 623-624 
Agent Zip Code 9 625-633 
Agent Telephone Number 10 634-643 
Agent Fax Number 10 644-653 
Filler 51 654-704 

Appendix F F-6 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08



B. RENEWAL BILLING INSTRUCTIONS 
The following codes should be used. 

1 = Insured 
2 = First Lender 
3 = Second Lender 
4 = Loss Payee5 = Other 
6 = Agent 

The "Loss Payee" or "Other" applies to the contents of the"Second Lender" data elements. 

C. AGENT INFORMATION 
The following codes should be used to define the Agent IRS Number. 

T = Tax ID Number 

The requirements for the Additional Data Record provide for thereporting of data on one agency: its name, address, phone and faxnumbers, and tax ID. Capturing data for one agency on a policysatisfies most conditions, as the agent servicing the floodpolicy is also the recipient of the commission. 

There are situations, usually relating to commissions, thatrequire data to be captured for the name, address, and/or tax IDof a second agent. 

The Special Direct Facility (SDF) can accommodate theseconditions, but the following procedures must be followed toensure that the agency data is accurately captured: 

1. All agent data submitted on the Additional Data Record  name,
address, phone number(s), and tax ID  should be for the agentand office that service the account. It will be to that 
location that the SDF will forward all correspondence. 
2. When the Additional Data Record is generated, the WYO companyor NFIP Servicing Agent would submit a request to the SDF toadd the additional agency data. At a minimum, the requestmust provide: 
WYO Company Number

WYO Carrier Name, Address, And Phone Number

Policy Number and Policy Expiration Date (MM/DD/YYYY)

Insured Name (Last, First, M.I.)

Property Address 

Appendix F F-7 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08



Additional Agency Data for Commissions (Complete only
applicable fields): 


Agency Number
Agent IRS Number
Agent Tax Type
Agent Name
Agent Street Address
Agent City
Agent State
Agent Zip Code
Agent Telephone Number
Agent Fax Number 


3. Send these requests to: 
NFIP Special Direct Facility

P.O. Box 29524 
Shawnee Mission, KS 66201-5524 
D. CHANGES TO DATA ON THE ADDITIONAL DATA RECORD AND CHANGES TO 
POLICY DATA 

When changes occur to the data reported on either the AdditionalData Record or TRRP Policy Record, another Additional Data Recordor TRRP Policy Record must be created and submitted provided thatthe policy is at least 150 days from expiration. If the policyis within 150 days from expiration, then the WYO company willneed to submit a Change Request form to the SDF, at the addressshown above, that provides the following information: 

WYO Company NumberWYO Carrier Name, Address, and Phone NumberPolicy NumberInsured Name (Last, First, M.I.)
Property AddressPolicy Expiration Date (MM/DD/YYYY)
Narrative description of what is being changed on the policy and

when the change(s) took effect. 

This will allow the SDF to keep information on each RepetitiveLoss Target Group policy updated as they move into their RenewalBilling period. The WYO company may submit the change on eitheran NFIP General Change Endorsement Form or on the forms on thefollowing pages. If using the NFIP General Change EndorsementForm, it is imperative that the data shown above be included sothat the SDF can match it to the correct policy. 

Appendix F F-8 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08



E. SDF CHANGE REQUEST FORMS 
All submissions to the SDF of these requests must have a coverletter attached to them dated and signed by the WYO PrincipalCoordinator of the company. 

1. Sample Change Request Form: Adding Data for Second Agent 
REPETITIVE LOSS PROPERTY AGENCY DATA FORM 
WYO COMPANY NUMBER 
WYO COMPANY NAME 
ADDRESS 
PHONE 


POLICY NUMBER: ########## POLICY EXPIRATION DATE: MM/DD/YYYY 
INSURED NAME: LAST, FIRST, MI 
INSURED PROPERTY ADDRESS: 


123 MAIN ST 
CITY, ST ZIP 


ADDITIONAL AGENCY DATA: (COMPLETE ONLY APPLICABLE FIELDS)


AGENCY NUMBER: ______________________________ 
AGENT IRS NUMBER: ______________________________ 
AGENT TAX TYPE: ___ 
AGENT NAME: __________________________________________ 
AGENT STREET ADDRESS: __________________________________________ 


__________________________________________ 
AGENT CITY: ________________________________ 
AGENT STATE: _________ 
AGENT ZIP: ____________________ 
AGENT PHONE: ____________________ 
AGENT FAX: ____________________


Appendix F F-9 Revision 4 (10/1/01) 
Change 10 Effective 5/1/08



2. Sample Change Request Form: Reporting Changes Made within 150Days from Expiration 
REPETITIVE LOSS PROPERTY CHANGE POLICY DATA FORM 
WYO COMPANY NUMBER 
WYO COMPANY NAME 
ADDRESS 
PHONE 


POLICY NUMBER: ########## POLICY EXPIRATION DATE: MM/DD/YYYY 
INSURED NAME: LAST, FIRST, MI 
INSURED PROPERTY ADDRESS: 


123 MAIN ST 
CITY, ST ZIP


THE FOLLOWING CHANGE(S) TOOK EFFECT ON: MM/DD/YYYY 


NARRATIVE DESCRIPTION OF CHANGE(S):


Building Coverage increased from 100,000 to 115,000 


Change of Mortgagee from USA Bank to: 
Home Mortgage Lenders 
Loan 34589 
123 Main Street 
Anywhere, MD 00000 


Appendix F F-10 Revision 4 (10/1/01) 
Effective 5/1/00