Instruction manual, part 4: CLASSIFICATION AND CODING INSTRUCTIONS FOR
DEATH RECORDS, 1999-2001

______________________________________________________________________

This instruction manual was prepared by the Division of Vital Statistics. Questions
regarding this manual and other related Vital Statistics Cooperative Program activities should
be directed to the Data Acquisition and Evaluation Branch, Division of Vital Statistics,
National Center for Health Statistics, P.O. Box 12214, Research Triangle Park, North
Carolina 27709. Questions concerning analysis of mortality data should be referred to the
Mortality Statistics Branch, Division of Vital Statistics, National Center for Health Statistics,
6525 Belcrest Road, Presidential Building, Room 820, Hyattsville, Maryland 20782.

 CONTENTS

 Page
Section I - Introduction . . . . . . . . . . . . . . . . . . . . . . . . . .1

Section II - General Procedures for Electronic Files . . . . . . . . . . . 1
 Receipts . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
 Processing. . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Section III - File Layout and Coding Instructions. . . . . . . . . . . . . 2
 1999-2001 Mortality-Demographic File Layout . . . . . . . . . . .3
 Receipt Date . . . . . . . . . . . . . . . . . . . . . . . . . 4
 State File Number . . . . . . . . . . . . . . . . . . . . . . . .4
 Name of Decedent . . . . . . . . . . . . . . . . . . . . . . . .4
 Alias or Cross Reference Indicator. . . . . . . . . . . . . . . .7
 Sex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
 Date of Death . . . . . . . . . . . . . . . . . . . . . . . . . 8
 Social Security Number . . . . . . . . . . . . . . . . . . . . 9
 Age . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
 Date of Birth . . . . . . . . . . . . . . . . . . . . . . . . . 12
 Decedent's Birthplace . . . . . . . . . . . . . . . . . . . . . 12
 Type of Place of Death . . . . . . . . . . . . . . . . . . . . 13
 Geographic Place of Death . . . . . . . . . . . . . . . . . . . 15
 Marital Status . . . . . . . . . . . . . . . . . . . . . . . . 15
 Occupation of Decedent . . . . . . . . . . . . . . . . . . . . 16
 Type of Industry. . . . . . . . . . . . . . . . . . . . . . . . 16
 Residence of Decedent . . . . . . . . . . . . . . . . . . . . . 17
 Hispanic Origin of Decedent . . . . . . . . . . . . . . . . . . 24
 Race . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
 Education of Decedent . . . . . . . . . . . . . . . . . . . . . 30
 Father's Surname . . . . . . . . . . . . . . . . . . . . . . . 32
 Injury at Work. . . . . . . . . . . . . . . . . . . . . . . . . 32
 Underlying Cause. . . . . . . . . . . . . . . . . . . . . . . . 32
 Autopsy . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
 Birth Certificate Number. . . . . . . . . . . . . . . . . . . . 32
 Year of Birth . . . . . . . . . . . . . . . . . . . . . . . . . 33
 State of Birth. . . . . . . . . . . . . . . . . . . . . . . . . 33

 Table of Contents - Continued

 Page

Appendix A - Geographic Codes for State of Death, Residence and Birthplace . . . . . 34
Appendix B - Other Entries Reported on Records and Code for Race . . . . . 36
Appendix C - Indian Tribes in the United States, Canada, and Mexico. . . . 41
Appendix D - List of Major Cities in the United States and the States
 in Which They Are Located. . . . . . . . . . . . . 45
Appendix E - Interpretations of Atlas Notations . . . . . . . . . . . . . 46
Appendix F - Largest City and Code By State of Residence . . . . . . . . . 47
Appendix G - Other Entries Reported on Records and Code for Hispanic Origin. . . . . 49
Appendix H - Other Entries Reported on Records and Code for Education. . . . . . . . 50
Appendix I - Sampling Rate . . . . . . . . . . . . . . . . . . . . . . . 51

Illustration 1 - Certificate of Death. . . . . . . . . . . . . . . . . . . 52
Vital Statistics Instruction Manuals . . . . . . . . . . . . . . . . . . . 54


 CLASSIFICATION AND CODING INSTRUCTIONS
 FOR DEATH RECORDS, 1999-2001

Section I - Introduction

 This manual documents specifications for coding and key entry of statistical items that will
be tabulated from the death certificate by the National Center for Health Statistics (NCHS).
Primarily, these specifications are used by 54 registration areas of the United States (50 states, District of Columbia, New York City, Puerto Rico and The Virgin Islands) that submit
data to NCHS in electronic form through the Vital Statistics Cooperative Program (VSCP). Under
the terms of the VSCP contracts with NCHS, the registration area must incorporate NCHS
specifications into their own procedures so that the resultant data files meet the needs of both
NCHS and the registration area. Changes effective with 1999 are in bold print.

Section II - General Procedures for Electronic Files

 A. Receipts

 All registration areas provide coded data to NCHS in electronic form (tapes,
 diskettes and PC to PC). These files include all of the deaths registered within their
 jurisdiction for each calendar year. In general, data are transmitted on a monthly
 basis (but twice monthly is preferred). Transmittals take place at regular intervals
 and contain any and all records received and initially processed in the state office
 since the last transmittal to NCHS regardless of the month of the occurrence of the
 event. A record need not be "perfect" to qualify for transmittal. Each regular data
 transmittal shall contain all replacement records processed to date incorporating
 updated information from any source. For purposes of full utilization and release
 of the data, states are expected to transmit the majority of records within six months
 of occurrence and a complete and final version of all records by July 31.



 B. Processing

 As the files are received at NCHS-RTP, they are automatically checked for
 completeness, individual item code validity, and unacceptable inconsistencies
 between data items. The registration area is notified of any problems. In addition,
 NCHS staff review the files on an ongoing basis to detect problems in overall
 quality such as inadequate reporting for certain items, failure to follow NCHS
 coding rules, and systems and software errors. Traditionally, quality assurance
 procedures have been limited to review and analysis of differences between the
 NCHS and registration area code assignments for a small sample of records. In
 recent years, this procedure has been augmented by analyses of year to year and
 area to area variations in the data. These analyses are based on preliminary
 tabulations of the data that are cumulated on a year to date basis each month. All
 differences that are judged to have consequences for quality and completeness are
 investigated by NCHS. In the review process, statistical tests are used to call initial
 attention to differences for possible follow-up. As necessary, registration areas are
 informed of differences encountered in the tables and asked to verify the counts or
 to determine the nature of the differences. Missing records (except those
 permanently voided) and other problems detected by NCHS should be resolved and
 corrections transmitted to NCHS in the same manner as for those corrections
 identified by the registration area.

Section III -File Layout and Coding Instructions

 This section provides the code structure, coding instructions, and output file locations for each
 item in the national data set.

 Changes were made to the items Date of Death (Year) and Date of Birth (Year) effective in 1999
 to expand the fields to four digits. The old locations for the years have been converted to
 "Filler" and should be blank.

 Changes were also made to the items Linked File Year of Birth and Linked File State of Birth
 effective in 1999. The Linked File Year of Birth was expanded to four digits, causing the
 locations for Linked File State of Birth to change.


Items File Items File
 Location Location

Receipt Date (NCHS Use Only) 1 - 4 Education 96 - 97
Certificate Number 5 - 10 Father's Surname 98 - 116
Name of Decedent Injury at Work 117
 Last 11 - 30 Underlying Cause (Deleted 118 -121
 First 31 - 45 effective 1994)
 Middle Initial 46 Autopsy (Deleted Effective 1995) 122
Alias 47 Linked File: Birth Certificate 123-128
Sex 48 Number
Date of Death Linked File: Year of Birth 129-132
 Month 49 - 50 Linked File: State of Birth 133-134
 Day 51 - 52 Date of Death Year 135-138
Filler 53 - 54 Date of Birth Year 139-142
Social Security No. 55 - 63
Age
 Units 64
 Number Units 65 - 66
Date of Birth
 Month 67 - 68
 Day 69 - 70
Filler 71 - 73
State of Birth 74 - 75
Type of Place of Death 76
Place of Death
 State 77 - 78
 County 79 - 81
Marital Status 82
Occupation of Decedent 83 - 85
Type of Industry 86 - 88
Place of Residence
 State 89 - 90
 County/city 91 - 93
Hispanic Origin 94
Race 95

Item Output Code Structure Coding Instructions
 Position(s)

RECEIPT DATE 1 January . . . . . . . . . .1 Computer generated. For NCHS
 February. . . . . . . . . .2 use only.
 Month March . . . . . . . . . . .3
 April . . . . . . . . . . .4 States submitting data in the NCHS
 May . . . . . . . . . . . .5 format should blank NCHS positions
 June. . . . . . . . . . . .6 1-4.
 July. . . . . . . . . . . .7
 August. . . . . . . . . . .8
 September . . . . . . . . .9
 October . . . . . . . . . .0
 November. . . . . . . . . .-
 December. . . . . . . . . .&

 Day 2-3 01-31

 Year 4 Last digit

STATE FILE 5-10 Left zero fill
NUMBER

NAME OF
DECEDENT
(Applicable to
NDI only)

Last Name 11-30 Alpha, left justified State record length may vary for
 name. If separate fields are not
First 31-45 Alpha, left justified provided for components of name,
 this is acceptable so long as there is
Middle 46 Alpha or blank a defined designation between each
 component.

 Surnames

 1. If entire surname will not fit in
 the field, truncate it.

Item Output Code Structure Coding Instructions
 Position(s)

NAME OF 2. If the surname has space or
DECEDENT - apostrophes following prefixes, such
Continued as Mac Pherson, O'Tolle, O'Mally,
 McDougal, remove the apostrophes
 and do not space between the prefix
 and the name.

 3. If more than one surname
 given, separated by a space or
 hyphen, key each name in the
 surname field, separated by space.
 Key a separate cross reference
 record for each name after the first.

 4. If there appears to be more than
 one possible spelling of a surname,
 key the most likely version in the
 record.

 5. If the maiden name is given in
 addition to the married surname
 (Mary Jane Smith - nee Jones), drop
 the maiden name (Jones).

 6. Suffixes or generation identifiers
 are to be ignored, e.g., Jr., Sr.,
 3rd., II.

 7. Religious names, e.g.,
 Sister Mary Lawrence, should be
 keyed as follows:
 Last Name: Lawrence
 First Name: Sister Mary
 Middle Initial: Blank

 First Name and Middle Initial

 1. If the entire first name will not fit
 in the field, truncate it.

Item Output Code Structure Coding Instructions
 Position(s)

NAME OF 2. If two first names and a
DECEDENT - middle name are given, key both
Continued first given names (with a space
 between each name) in the first
 name field and key the middle initial
 in the middle initial field.

 Ex.: Mary Ann Louise Jones
 Key: Last Name: Jones
 First Name: Mary Ann
 Middle Initial: L

 Ex.: Mary Ann Jones
 Key: Last Name: Jones
 First Name: Mary
 Middle Initial: A

 3. If two middle initials are given,
 key first middle initial and ignore the
 second initial, e.g., Charles M. L.
 King; key Charles M King.

 4. Entries of "Baby Girl" or "Baby
 Boy" are to be keyed in the first
 name field.

 5. Entries with first initial and
 middle name, e.g., E. Charles Jones,
 should be keyed as initial for first
 name and initial for middle name.

Item Output Code Structure Coding Instructions
 Position(s)

ALIAS OR 47 1 or blank This data element will be
CROSS used in the NDI if the State
REFERENCE currently has a procedure.
INDICATOR However, if the State does not
 provide for an alias or cross
(Applicable to reference in its procedures, this item
NDI only) is not required. When this item is
 used:

 1. If more than one surname is
 given, separated by a space or a
 hyphen, key each name in the
 surname field separated by a space.
 Key a separate record for each name
 and enter the alias indicator in all
 records after the first.

 2. If the surname includes an "Also
 known as...", key a separate cross
 reference record for each "Also
 known as" name and enter the alias
 indicator in each record after the
 first.

 First Name and Middle Initial

 If the first name includes an "Also
 known as...", key a separate cross
 reference record for each "Also
 known as" name and enter the alias
 indicator in each record after the
 first.

Item Output Code Structure Coding Instructions
 Position(s)

SEX 48 Male. . . . . . . . . . . .1 If sex is not clearly identified, code
 Female. . . . . . . . . . .2 from name. If name does not
 Not classifiable. . . . . .9 establish sex clearly, code "9."

DATE OF DEATH
 MONTH 49-50 January . . . . . . . . . 01 If estimated date of death and date
 February. . . . . . . . . 02 found are given, both occurring in
 March . . . . . . . . . . 03 the same data year, enter estimated
 April . . . . . . . . . . 04 date of death.
 May . . . . . . . . . . . 05
 June. . . . . . . . . . . 06 If data year is different from
 July. . . . . . . . . . . 07 estimated date of death and date
 August. . . . . . . . . . 08 found, enter the date within the data
 September . . . . . . . . 09 year being processed.
 October . . . . . . . . . 10
 November. . . . . . . . . 11 If "date the person was last seen"
 December. . . . . . . . . 12 and the "date found" are given, both
 Not Classifiable. . . . . 99 occurring in the same data year,
 enter the "date the person was last
 DAYS 1-52 01-31 seen."
 Not Classifiable. . . . . 99
 If data year is different for the "date
 the person was last seen" and the
 "date found," enter the date within
 the data year being processed.

 YEAR 135-138 Enter four digit year. Year of death must be reported.

Filler 53-54 Blank

Item Output Code Structure Coding Instructions
 Position(s)

SOCIAL 55-63 Numeric or blank. 1. Must have nine digits.
SECURITY
NUMBER 2. If less than nine or partial number,
 skip the field.
(Applicable to
NDI only) 3. If more than nine digits enter the
 first nine digits.

 4. If more than one Social Security
 number is reported, enter the first
 number in the original record. Key a
 separate record for each additional
 SSN and enter the alias indicator in
 each record after the first.

 5. If blank, skip.

Item Output Code Structure Coding Instructions
 Position(s)

AGE

 Unit 64 Years - less Enter highest order of age units.
 than 100. . . . . . . . . 0
 Years - 100 or
 more. . . . . . . . . . . 1
 Months. . . . . . . . . . 2
 Weeks . . . . . . . . . . 3
 Days. . . . . . . . . . . 4
 Hours . . . . . . . . . . 5
 Minutes . . . . . . . . . 6
 Not Classifiable. . . . . 9

Number Of Units 65-66 Enter as stated
 Not Classifiable. . . . .99 1. When age is stated as 100 years
 or more, unit code 1 represents the
 first digit of the number of units.

 Example: Age 105 - code 1 for unit
 and 05 for number of units.

 2. When age is stated as 12 years or
 less, compare date of birth and date
 of death to insure assignment of the
 correct unit code since months are
 sometimes erroneously reported as
 years.

 3. If entries of "few minutes" or
 "few hours" are given, code to
 appropriate unit and enter 99 for
 number of units.

 4. If age is not stated, derive the
 age by reference to date of birth and
 date of death. If date of birth is not
 given but unit is indicated as other
 than years, code the appropriate unit
 and enter 99 for number of units. If
 unit is indicated as years, code unit 9
 and number of units 99.

Item Output Code Structure Coding Instructions
 Position(s)
AGE - Cont.

 5. If age cannot be determined but
 entries of "newborn," "infant," etc.,
 appear on the certificate indicating
 the decedent was under 1 year old,
 code unit 5 and number of units 99.

 6. If age is not stated and date of
 birth and date of death are same,
 consider decedent under 1 year old
 and code unit 5 and number of
 units 99.

 7. Fractions given in number of
 units should be ignored.

 8. If number of units are given with
 approximately, about, etc., enter as
 stated.

 9. If the number of units is given as
 a range, code the minimum of the
 range.

 Example: Age 1-2 hours - code the
 number of units as 01.

Item Output Code Structure Coding Instructions
 Position(s)

DATE OF
BIRTH

 Month 67-68 January . . . . . . . . . 01 Code as reported.
 February. . . . . . . . . 02
 March . . . . . . . . . . 03
 April . . . . . . . . . . 04
 May . . . . . . . . . . . 05
 June. . . . . . . . . . . 06
 July. . . . . . . . . . . 07
 August. . . . . . . . . . 08
 September . . . . . . . . 09
 October . . . . . . . . . 10
 November. . . . . . . . . 11
 December. . . . . . . . . 12
 Not Classifiable. . . . . 99

 Day 69-70 01-31
 Not Classifiable . . . . .99

 Year 139-142 Enter four digit year.
 Not Classifiable . . . .9999

Filler 71-73 Blank

DECEDENT'S 74-75 State. . . . . . . . . 01-51 Refer to Appendix A for state codes.
BIRTHPLACE Puerto Rico. . . . . . . .52
(State) Virgin Islands . . . . . .53 When a county or city entry is
 Guam.. . . . . . . . . . .54 reported and State of Birth is not
 Canada . . . . . . . . . .55 specified, refer to the State of
 Cuba . . . . . . . . . . .56 occurrence, Part 8 Instruction
 Mexico . . . . . . . . . .57 Manual, Vital Records Geographic
 Remainder of Classification, 1995, and code to
 World. . . . . . . . . . .59 State of occurrence if the county or
 Not classifiable . . . . .99 city is listed in that State. If the
 named city is not listed as an
 incorporated city for State of
 Occurrence, refer to the List of
 Major Cities, Appendix D, and code
 the State indicated for that city. If
 not in List of Major Cities, code the
 State when the given city makes the
 State obvious (e.g., Richmond -
 code Virginia.)

Item Output Code Structure Coding Instructions
 Position(s)

TYPE OF 76 Hospital 1. If the checkbox identity for place
PLACE OF Inpatient. . . . . . . . . 1 of death is not on the certificate,
DEATH Outpatient/ER. . . . . . . 2 determine the type of place of death
 DOA. . . . . . . . . . . . 3 using the facility name and patient
 Status unknown . . . . . . 4 status information. Apply the same
 rules as if the checkbox detail was
 Other available.
 Nursing home . . . . . . . 5
 Residence of 2. If place of death is blank, refer to
 Decedent . . . . . . . . . 6 the facility name and code 4 unless
 Other. . . . . . . . . . . 7 the facility name identifies the
 Not Classifiable . . . . . 9 facility as other than hospital.

 3. Code 5 if place of death is blank
 or reported as "other" and the
 named facility is a long-term care
 facility that provides patient care
 such as retirement center, manor,
 old age home, rest home, restoration
 center, convalescent home, etc.

 4. Code 7 for entries such as
 doctor's office, orphanage, prison
 wards, public building, etc.

 5. Prison hospitals are to be
 coded "1."

 6. Code 1 if patient status is
 reported as "in hospital," "IN." "IH."
 "nursery," "ICU," "surgery," or
 "operating room."

Item Output Code Structure Coding Instructions
 Position(s)

TYPE OF 7. Street addresses are to
PLACE OF be coded as follows:
DEATH - Cont.
 Code 6 if place of death
 street address and
 residence street address
 is same.

 Code 7 if place of death
 street address and
 residence street address
 is different.

 8. If "hospice" is specified as
 "other," refer to facility name. If
 facility name identifies hospital,
 code 1; nursing home or other long
 term care facility, code 5;
 otherwise, code 7.

Item Output Code Structure Coding Instructions
 Position(s)

GEOGRAPHIC
PLACE OF
DEATH

 State 77-78 Refer to Appendix A. Enter appropriate code.

 County 79-81 Refer to Part 8 Instruction
 Manual, Vital Records
 Geographic Classifi-
 cation, 1995. Use
 code designated for
 "Balance of County" or
 "Entire County." Code
 given for co-extensive or
 independent cities is to be
 used as county code.

MARITAL 82 Married . . . . . . . . . .1 Other Entries
STATUS Never married, Annulled. . . . . . . . . . . . .2
 Single. . . . . . . . . . .2 Separated . . . . . . . . . . . .1
 Widowed . . . . . . . . . .3 Common law marriage . . . . . . .1
 Divorced. . . . . . . . . .4 Indian marriage . . . . . . . . .1
 Not Classifiable. . . . . .9 Never . . . . . . . . . . . . . .2
 NM. . . . . . . . . . . . . . . .2
 No. . . . . . . . . . . . . . . .9
 None. . . . . . . . . . . . . . .2
 Not married . . . . . . . . . . .9
 Unmarried . . . . . . . . . . . .9
 Yes . . . . . . . . . . . . . . .1

 If marital status is blank and age of
 decedent is less than 12 years,
 code "2."

Item Output Code Structure Coding Instructions
 Position(s)

OCCUPATION 83-85 See Industry and
OF DECEDENT Occupation Coding for
 Death Certificates, Part 19
 (1998) and Alphabetical
 Index of Industries and
 Occupations, Part 19B
 (1998)

 Not Classifiable . . . .999

TYPE OF 86-88 Not Classifiable . . . .990
INDUSTRY

Item Output Code Structure Coding Instructions
 Position(s)

RESIDENCE OF
DECEDENT

 State 89-90 Refer to Appendix A. Enter appropriate code.

 County/City 91-93 Refer to Part 8 Instruction Rules for use of coding table (pages
 Manual, Vital Records 20-23) for Place of Residence of
 Geographic Classification, Decedent.
 1995. (Use Section II only
 when certificates contain Apply rules in sequential order.
 no county entry.)
 of table and stop. If "rural" is entered, code by line 2

 If "rural" is not entered, find line
 item that fits reporting on certificate
 and heading that describes reporting
 in "City Limits Item." Code
 according to instructions given when
 horizontal line and vertical column
 intersect.

 Example

 City but no county entry and outside
 of city limits.

 Select line 6A and column(b).
 Instruction where these intersect is
 to code "Balance of County 1/."

 Additional instructions:

 Disregard the name of a state,
 country, or city entered on the
 address line when an entry is
 reported in the space provided for
 these items.

Item Output Code Structure Coding Instructions
 Position(s)

RESIDENCE OF When the state, county, or city entry
DECEDENT - has obviously been typed on the
Cont. incorrect line, consider the entry
 when classifying residence.

 If a city entry is reported with
 North, East, South, or West, check
 the atlas to determine if it is a
 separate geographic place or an
 inclusion of the named city. If the
 named place is not listed in the atlas,
 consider the entry to be an inclusion
 of the city named (e.g., East Durham
 is not listed in the atlas, and,
 therefore, is considered to be an
 inclusion of the city of Durham).

 If county is reported and two cities
 are reported on the city line, check
 atlas to determine if one is an
 inclusion. If not, code to city with
 the larger population.

 If no county entry is reported and
 the city is not listed in the Part 8
 Instruction Manual, Vital Records
 Geographic Classification, 1995,
 Section II, refer to the atlas to
 determine county. If atlas indicates
 city is listed in two counties, refer to
 the U.S. Census Population 1990,
 "Number of Inhabitants" and code to
 the county containing the largest
 part of the city's population.

 If New York City is reported as
 place of residence and no borough is
 reported, code to Manhattan
 Borough.


CODING RULES TABLE FOR PLACE OF RESIDENCE OF DECEDENT
_______________________________________________________________________________________
 (a) (b)
 Inside City Limits Inside City Limits
 Yes No

________________________________________________________________________________________
1. Blank County/City of death 2/ County/City of death 2/
________________________________________________________________________________________
2. "Rural" entry Balance of County Balance of County
________________________________________________________________________________________
3. City listed in Geographic City Balance of County
 Code Manual (includes
 independent and coextensive
 cities.)
________________________________________________________________________________________
4. City not listed in Balance of County Balance of County
 Geographic Code Manual
________________________________________________________________________________________
5. County, but no city entry Balance of County Balance of County
________________________________________________________________________________________
6. State and city but no county
 entry and State is same as
 State of Occurrence.
 A. City listed in Geographic City Balance of County 1/
 Code Manual
________________________________________________________________________________________
 B. City not listed in Balance of County 1/ Balance of County 1/
 Geographic Code Manual.
________________________________________________________________________________________
 C. Atlas gives 2 or more County of death County of death
 cities by same name in
 different counties
________________________________________________________________________________________
 D. City not in atlas County/City of death 2/ County/City of death 2/
________________________________________________________________________________________
7. State and city, but no county
 entry and State is different
 from State of Occurrence
 A. City listed in City Balance of County 1/
 Geographic Code Manual
__________________________________________________________________________________________

 1/ Use atlas and other reference aids to establish county and/or population. See Appendix E for rules on
 interpreting atlas notations.

 If independent city or coextensive, use Section II, Part 8 Instruction Manual, Vital
 Records Geographic Classification, 1995.

CODING RULES TABLE FOR PLACE OF RESIDENCE OF DECEDENT - continued
_________________________________________________________________________________________
 (c) (d)
 Inside City Limits Item Inside City Limits Item
 Not reported or item not on certificate Not reported or item not on certificate
 certificate but street address reported and no street address reported

 County/City of death 2/ County/City of death 2/

 Balance of County Balance of County
_________________________________________________________________________________________
 Balance of County if indicated as "rural," City
 "RFD," "star route," "rural delivery."
 All others, code to City.
_________________________________________________________________________________________
 Balance of County Balance of County

_________________________________________________________________________________________
 Balance of County Balance of County
_________________________________________________________________________________________
 Balance of County 1/ if indicated as "rural," City
 "RFD," "star route," "rural delivery."
 All others, code to City.

_________________________________________________________________________________________
 Balance of County 1/ Balance of County 1/

_________________________________________________________________________________________

 County of death County of death

_________________________________________________________________________________________
 County/City of death 2/ County/City of death 2/
_________________________________________________________________________________________

 Balance of County 1/ if indicated as City
 "rural," "RFD," "star route," "rural
 delivery." All others, code to City.

_________________________________________________________________________________________

2/ Use same rules as coding city and county of residence.


CODING RULES TABLE FOR PLACE OF RESIDENCE OF DECEDENT - continued
____________________________________________________________________________________________
 (a) (b)
 Inside City Limits Inside City Limits
 Yes No

____________________________________________________________________________________________
7. (Continued)

 B. City not listed in Balance of County 1/ Balance of County 1/
 Geographic Code Manual
____________________________________________________________________________________________
 C. Atlas gives 2 or more City with largest City with largest
 cities by same name in population population
 different counties
____________________________________________________________________________________________
 D. City not in atlas Largest City of State Largest City of State
 of Residence 3/ of Residence 3/
____________________________________________________________________________________________
8. State only specified with County/City of death 2/ County/City of death 2/
 no city or county entry and
 State is same as State
 of Occurrence
____________________________________________________________________________________________
9. State only specified with no Largest City of State Largest City of State
 city or county entry and of Residence 3/ of Residence 3/
 State is different from
 State of Occurrence
____________________________________________________________________________________________
10. A. Foreign Country - Code in data positions 89-90. Leave data positions
 91-93 blank.
 55 Canada
 56 Cuba
 57 Mexico
 59 Remainder of World

 B. U.S. Possessions - Code in data positions 89-90. Leave data positions
 91-93 blank.
 52 Puerto Rico
 53 Virgin Islands
 54 Guam
____________________________________________________________________________________________
11. Two State entries County/City of death 2/ County/City of death 2/
____________________________________________________________________________________________
12. City and County entry but no County/City of death 2/ County/City of death 2/
 State entry
____________________________________________________________________________________________
 1/ Use atlas and other reference aids to establish county and/or population. See Appendix E for rules on
 interpreting atlas notations.

 If independent city or coextensive, use Section II, Part 8 Instruction Manual, Vital Records Geographic
 Classification, 1995.


CODING RULES TABLE FOR PLACE OF RESIDENCE OF DECEDENT - continued
_________________________________________________________________________________________
 (c) (d)
 Inside City Limits Item Inside City Limits Item
 Not reported or item not on certificate Not reported or item not on certificate
 but street address reported and no street address reported
_________________________________________________________________________________________
 Balance of County 1/ Balance of County 1/

_________________________________________________________________________________________
 City with largest population City with largest population

_________________________________________________________________________________________
 Largest City of State of Largest City of State of
 Residence 3/ Residence 3/
_________________________________________________________________________________________
 County/City of death 2/ County/City of death 2/

_________________________________________________________________________________________
 Largest City of State Residence 3/ Largest City of State of Residence 3/

_________________________________________________________________________________________

_________________________________________________________________________________________
 County/City of death 2/ County/City of death 2/
_________________________________________________________________________________________
 County/City of death 2/ County/City of death 2/

_________________________________________________________________________________________
2/ Use same rules as coding city and county of residence.

3/ See Appendix F for city.

Item Output Code Structure Coding Instructions
 Position(s)
HISPANIC 94 Non-Hispanic. . . . . . . .0 When there is neither a "Hispanic
ORIGIN OF Mexican . . . . . . . . . .1 Item" nor an "Ancestry Item" on
DECEDENT Puerto Rican. . . . . . . .2 the certificate then code 9.
 Cuban . . . . . . . . . . .3
 Central or South Refer to Appendix G for additional
 American (Spanish speaking Hispanic entries and codes as well
 countries only) . . . . . .4 as specific entries for categories 4
 Other and unknown and 5.
 Hispanic. . . . . . . . . .5
 Not Classifiable. . . . . .9 For registration areas having the
 "Hispanic" item, follow
 instructions 1-8:

 1. If "No" is reported with a
 specified Hispanic entry in
 Appendix G, code the entry.

 2. If "No" is reported with no
 specified Hispanic entry in
 Appendix G, code 0.

 3. If "Yes" is reported with a
 specified Hispanic entry, assign the
 appropriate code of 1-5.

 4. If "Yes" is reported with no
 specified Hispanic entry in
 Appendix G, and entries for race
 item are reported as Mexican,
 Cuban, or Puerto Rican or any
 other Hispanic entry in
 Appendix G. assign the appropriate
 code of 1-5.

Item Output Code Structure Coding Instructions
 Position(s)

HISPANIC 5. If "Yes" is reported with no
ORIGIN OF specified Hispanic entry in
DECEDENT - Appendix G and there are no
Cont. Hispanic entries in race item, as
 identified in 4 above, refer to
 birthplace. If the birthplace is
 listed in Appendix G then assign
 the appropriate code of 1-5. If
 birthplace is not listed in
 Appendix G, code 5.

 6. If more than one entry is
 reported code first-listed Hispanic
 entry, e.g., for Mexican-Puerto
 Rican, code 1.

 7. If blank and entries for
 race item are reported as
 Mexican, Cuban, or Puerto
 Rican or any Hispanic entries in
 Appendix G, assign the appropriate
 code of 1-5.

 8. If blank and there are no
 Hispanic entries in race item, as
 identified in 7 above, refer to
 birthplace. If the birthplace is
 listed in Appendix G, then assign
 the appropriate code of 1-5.
 Otherwise, code 9.

 For registration areas having an
 "ancestry" item, follow instructions
 9-12:

 9. For all entries shown in
 Appendix G, assign the appropriate
 code of 1-5. For all other entries
 (including American), assign the
 code to 0.

Item Output Code Structure Coding Instructions
 Position(s)
HISPANIC 10. If more than one entry is
ORIGIN OF reported, code first listed Hispanic
DECEDENT - entry, e.g., for Mexican-Puerto
Cont. Rican, code 1; for Irish-Cuban,
 code 3.

 11. If blank and entries for the
 race item are reported as Mexican,
 Cuban, or Puerto Rican or any
 Hispanic entry in Appendix G,
 assign the appropriate code of 1-5.

 12. If blank and there are no
 Hispanic entries in the race item, as
 identified in 11 above, refer to
 birthplace. If the birthplace is
 listed in Appendix G, assign the
 appropriate code of 1-5.
 Otherwise, code 9.

Item Output Code Structure Coding Instructions
 Position(s)

RACE 95 White The expanded Asian and Pacific
 includes Mexican, Islander categories of A, B, C, D,
 Puerto Rican, and and E are required only for the
 other Caucasian. . . . . 1 following funded registration areas:
 California, Hawaii, Illinois, New
 Black. . . . . . . . . . . 2 Jersey, New York State,
 New York City, Texas and
 Indian Washington. The remaining
 North American registration areas may choose to
 Central American use the expanded categories or
 South American continue coding Asian Indian,
 Eskimo Korean, Samoan, Vietnamese and
 Aleut. . . . . . . . . . 3 Guamian to 8.

 Asian or Pacific Islander Refer to Appendix B for other
 Chinese. . . . . . . . . 4 reported race entries.
 Japanese . . . . . . . . 5
 Hawaiian (includes Refer to Appendix C for names of
 part-Hawaiian) . . . . 6 Indian tribes in the U.S., Canada,
 Filipino . . . . . . . . 7 and Mexico.
 Other. . . . . . . . . . 8
 Asian Indian . . . . . . A 1. If Hawaiian is reported with any
 Korean . . . . . . . . . B other race, code Hawaiian.
 Samoan . . . . . . . . . C
 Vietnamese . . . . . . . D 2. If more than one race is reported
 Guamian. . . . . . . . . E (except Hawaiian), code the first
 race listed.
 Multi-racial . . . . . . . F
 3. If more than one race is reported
 Other Entries. . . . . . . 0 with percentages or fractions given

 Not Reported . . . . . . . 9 (except Hawaiian), code the race
 having the higher percentage or
 fraction. If the percentages or
 fractions are equal, code the first
 race listed.

 4. If more than one race is reported
 with a hyphen but without
 percentages (except Hawaiian),
 code the first race listed.

Item Output Code Structure Coding Instructions
 Position(s)

RACE - Cont. 5. If entry is "Col.,"
 "N," "Negro," "Color(ed),"
 "B," "Brown," "A.A."
 "Afro-American," or "African
 American," code 2 (Black).

 6. If the racial entry is
 "Asian," "Yellow," "Oriental," or
 "Mongolian," and birthplace is
 given as China, Japan, the
 Philippines, Hawaii, India,
 Korea, Vietnam, Samoa, or
 Guam, code to the appropriate
 group (code 4-7 or A-E if using the
 expanded code structure or code
 4-8 if not using the expanded code
 structure). If birthplace is not one
 of these places, code 8 (other
 Asian or Pacific Islander).

 7. If the racial entry is "Indian,"
 and birthplace is not in North,
 Central, or South America
 (including Caribbean Islands), code
 A (Asian Indian) if using the
 expanded code structure or code 8
 (other Asian or Pacific Islander) if
 not using the expanded code
 structure.

 8. If "part___," or "1/4, 1/2,
 3/4____" is given as a single race
 entry, disregard the prefix and code
 race as reported.

 9. If a racial entry is reported that
 cannot be coded 1-8 or A - E,
 code 0 (Other Entries).

Item Output Code Structure Coding Instructions
 Position(s)
RACE - Cont. 10. If the item contains an entry of
 "?", "-", "Unknown" or is left
 blank, code 9 (Not Reported).

 11. Use code F for entries of
 "multi-racial," "biracial," "mixed,"
 and other synonymous terms. Do
 not use code F when multiple races
 are reported. In such cases, apply
 rules 2 through 4 above as
 applicable.

 Note: States not mandated by law
 to code multi-racial as a separate
 category may continue to code
 these entries as '0'.

Item Output Code Structure Coding Instructions
 Position(s)

EDUCATION 96-97 Elementary Or Refer to Appendix H for other
OF DECEDENT Secondary entries on records.

 00-12 1. If education is blank, refer to
 age. If decedent is less than 4
 College
 years of age, code education "00"
 1 year . . . . . . . . . .13 (no education). If age is 4 years or
 2 years. . . . . . . . . .14 more, code education "99" (not
 3 years. . . . . . . . . .15 classifiable).
 4 years. . . . . . . . . .16
 5+ years . . . . . . . . .17 2. Code the highest grade
 Not Classifiable . . . . .99 completed.

 3. If two or more levels of
 education are reported for the
 decedent, code the highest level
 classifiable to codes other than 99.

 Example:

 Elementary
 Or
 Secondary College Code

 12 2 yrs. Tech 12
 Blank 2 yrs. Tech 99
 12 2 yrs. 14

 4. If the entry for college is
 reported as a partial year or
 indication that a full year has not
 been completed and no other entry
 is reported (e.g., one semester, one
 quarter, two quarters, etc.),
 code 12.

 5. If year is reported with a
 fraction or symbol such as +, -, ?,
 etc., ignore fraction or other
 symbol and code year as stated.

Item Output Code Structure Coding Instructions
 Position(s)
EDUCATION 6. If two or three semesters, three
OF DECEDENT or four quarters, or two or three
- Cont. trimesters is the only entry
 reported in the college block,
 code 13.

 7. If entry is reported as "ALL" in
 elementary/secondary block, code
 12. If entry is reported as "ALL"
 in college block, code 16.

 8. If entry in college block is
 "A.A." or "A.S.," code 14.

 9. If entry in college block is
 "B.B.A.," "B.A.," "A.B.," or
 "B.S.," code 16.

 10. If entry in college block is
 "A.M.," "M.A.," "M.Sc.," "M.D.,"
 "D.V.M.," "D.D.S.," D.D.M.,"
 "D.O.," L.L.B.," "Ph.D.," or other
 advanced degree, code 17.

 11. When symbols such as "+,"
 "-," " ?," "/," etc., are reported in
 either block and no other entry is
 reported, code 99. If an entry is
 reported in either block with a
 symbol reported in the other block,
 disregard symbol and code entry as
 stated.

 12. If entry is R.N. or B.S. in
 Nursing, code as follows:

 R.N . . . . . . . . . . . . . . . .14
 2 R.N. . . . . . . . . . . . . . . .14
 3 R.N. . . . . . . . . . . . . . . .15
 4 R.N. . . . . . . . . . . . . . . .16
 B.S. in Nursing. . . . . . . . . . .16

Item Output Code Structure Coding Instructions
 Position(s)

FATHER'S 98-116 Alpha, left justified or blank. Follow rules for decedent's
SURNAME surname. This item is required for
(Applicable to females only but is acceptable for
NDI only) all decedents.

INJURY AT
WORK 117 Yes. . . . . . . . . . . . .1 Code as reported without reference
 No . . . . . . . . . . . . .2 to other items or information on
 Not classifiable . . . . . .9 the certificate.

UNDERLYING 118-121 Item deleted effective 1994 Locations 118-121 should be
CAUSE blank.

AUTOPSY 122 Item deleted effective 1995

 9 Code 9 for this item.

BIRTH
CERTIFICATE 123-128 Blank if not infant death. Left zero fill.
NUMBER

 Applicable to infant deaths (less
 than 1 year of age) to produce
 linked file only. Use the original
 certificate number assigned to the
 matching birth certificate by the
 State in which the birth occurred.

Item Output Code Structure Coding Instructions
 Position(s)

YEAR OF 129-132 Enter four digit year.
BIRTH
 Blank if not infant death. Applicable to infant deaths (less
 than 1 year of age) to produce
 linked file only. Enter four digit
 year of birth from matching birth
 certificate.

STATE OF 133-134 States and
BIRTH Possessions. . . . . 01-54

 Canada . . . . . . . . .55

 Cuba . . . . . . . . . .56

 Mexico . . . . . . . . .57

 Remainder of the
 World. . . . . . . . . .59

 New York City
 (Bronx, Brooklyn,
 Manhattan, Queens, Staten
 Island). . . . . . . . .60

 Blank if not infant death. Applicable to infant deaths (less
 than 1 year of age) to produce
 linked file only. Enter state of birth
 from matching birth certificate. If
 birth occurred in New York City
 (Bronx, Brooklyn, Manhattan,
 Queens, Staten Island) then code
 '60'. If the state of birth is
 unknown, code '99'. Otherwise
 refer to Appendix A.

Appendix A
Geographic Codes for State of Death, Residence, and Birthplace

Code State Abbrev. Code State Abbrev.
 01 Alabama AL 28 Nebraska NE
 02 Alaska AK 29 Nevada NV
 03 Arizona AZ 30 New Hampshire NH
 04 Arkansas AR 31 New Jersey NJ
 05 California CA 32 New Mexico NM
 06 Colorado CO 33 New York NY
 07 Connecticut CT 34 North Carolina NC
 08 Delaware DE 35 North Dakota ND
 09 District of Columbia DC 36 Ohio OH
 10 Florida FL 37 Oklahoma OK
 11 Georgia GA 38 Oregon OR
 12 Hawaii HI 39 Pennsylvania PA
 13 Idaho ID 40 Rhode Island RI
 14 Illinois IL 41 South Carolina SC
 15 Indiana IN 42 South Dakota SD
 16 Iowa IA 43 Tennessee TN
 17 Kansas KS 44 Texas TX
 18 Kentucky KY 45 Utah UT
 19 Louisiana LA 46 Vermont VT
 20 Maine ME 47 Virginia VA
 21 Maryland MD 48 Washington WA
 22 Massachusetts MA 49 West Virginia WV
 23 Michigan MI 50 Wisconsin WI
 24 Minnesota MN 51 Wyoming WY
 25 Mississippi MS 52 Puerto Rico PR
 26 Missouri MO 53 Virgin Islands VI
 27 Montana MT 54 Guam GU


Geographic Codes for State of Death, Residence, and Birthplace- Continued

 55 Canada
 55 Canadian Provinces
 Alberta (Alta.)
 British Columbia (B.C.)
 Great Northwest Territories (GNWT or NWT)
 Manitoba (Man.)
 New Brunswick (N.B.)
 Newfoundland (Nfld.)
 Nova Scotia (N.S.)
 Ontario (Ont.)
 Prince Edward Island (PEI)
 Quebec, Province of Quebec (Que. or P.Q.)
 Saskatchewan (Sask.)
 Yukon Territory (Y.T.)
 56 Cuba
 57 Mexico
 59 Remainder of World

 Note: Remember to distinguish between the Country of Georgia (in former Soviet Union)
 which is coded to Remainder of World (59) and the State of Georgia which is coded to 11.

 
Appendix B

Other Entries Reported on Records and Code for Race

The expanded Asian and Pacific Islander categories of A, B, C, D, and E are required only for the
following funded registration areas: California, Hawaii, Illinois, New Jersey, New York State, New York
City, Texas and Washington. The remaining registration areas may choose to use the expanded categories
or continue coding Asian Indian, Korean, Samoan, Vietnamese and Guamian to 8.

ENTRY CODE
Afghanistan . . 1
African . . 2
Aleut . . 3
Algerian. . .1
Alocona . . 0
Ameriasian. . .8
American. . .1
Amish . . .1
Anglo-Saxon . . 1
Arabian . . 1
Argentinian . . 1
Armenian. . .1
Aryan . . 1
Asian Indian. . .8 or A
Asiatic . . 8
Assyrian. . .1
Athapaskan . . 3
Australian. . .1
Austrian. . .1
Azores. . .1

Bahamian. . .0
Bangladeshi . . 8
Basque . . 1
Bavarian 1
Begri . . 0
Belizian. . .0
Bilalian. . .2
Biracial. . .0 or F
Blanc . . 1
Bohemian. . .0
Bolivian. . .1
Brava (Bravo) . . 1
Brazilian . . 1
British Honduran. . .0
Burmese . . 8

C . . 0
Cajun . . .1
Cambodian . . 8
Canadian. . .1
Cape Verde. . .2
Carib . . 0
Caucasian . . 1
Ceylonese . . 8
Chamorro. . .8 or E
Chamosso. . .0
Chicano . . 1

ENTRY CODE
Chinese . . 4
Chuukese. . .8
Colestran . . 0
Colombian . . 1
Cosmopolitan. . .0
Costa Rican . . 1
Creole. . .1
Crucian . . 1
Cuban . . 1
Czechoslovakian . . 1

Dominican . . .2
Dutch East Indian . . 8

East Indian . . 8 or A
East Indies . . .8
Ebian . . 1
Ecuadorian. . .1
Egyptian. . .1
English . . .1
English-French. . .1
English-Irish . . 1
Eritrean. . .2
Eskimoan. . .3
Ethiopia(n) . . .2
Eurasian. . .8
European. . .1

Fijian. . .8
Filipino. . .7
Finnish . . 1
French. . .1
French Canadian . . 1
French Indian . . .3

Georgian. . .1
German. . .1
Ghanaian. . .2
Gilbertese. . .8
Greek . . 1
Guam(ian)(ese) . . 8 or E
Guatemalan. . .0
Guyanese. . .0
Gypsy . . 1

Haitian . . 2
Hamitic . . 2
Hawaiian. . .6
Hebrew. . .1
Hindu . . 8 or A
Hispanic. . .1
Honduran. . .0
Hungarian . . 1


ENTRY CODE
Icelandic . . 1
India . . .8 or A
Indian (North, Central and South
 American). . .3
Indo-Aryan . . 8 or A
Indonesian. . .8
Iran(ian) . . 1
Iraqi . . 1
Irish . . 1
Islamic . . 1
Israelite . . 1
Italian . . 1

Jackson (Jack) White. . .0
Jamaican. . .2
Japanese. . .5
Java. . .8
Jew . . 1
Jordanian . . 1

Kenyan. . .2
Korean. . .8 or B
Kuwaitian . . 1

Ladina (Ladino) . . 1
Laotian (Asian) . . .8
Latin American. . .1

Latvian . . 1
Lebanese. . .1
Liberian. . .2
Libyan. . .1
Lithuanian. . .1

Mal. . . 0
Malada. . .0
Malawian. . .2
Malayan . . 8
Maltese . . 1
Maori . . 8
Marshallese . . 8
Marshenese. . .1
Mauritian . . 1
Mediterranean . . 1
Melanesian. . .8
Mestizo . . 0
Mestizo-Inca. . .0
Mexican . . 1
Mexican Indian. . .3
Micronesian . . 8
Mixed . . 0 or F
Mohammedan (Moslem) . . 1
Moor. . .0
Moroccan. . .1
Mosotho . . .0
Mugandan. . .2
Mulatto . . 2
ENTRY CODE
Multi-racial. . .0 or F
Muslim. . .1

N/W . . 0
Nassau . . 2
Native American . . 3
Nepalese. . .8
Nicaraguan. . .0
Nigerian. . .2
Nipponese (Nipon) . . 5
Nordic. . .1
Norwegian . . 1
Nubian. . .2

Occidental. . .1
Octaroon. . .2
Okinawan. . .5

Pakistani . . 8
Palauan . . .8
Panamanian. . .0
Parsi . . 1
Persian . . 1
Peruvian. . .1
Phoenician. . .0
Polish. . .1
Polynesian . . 8
Ponapean. . .8
Portuguese. . .1
Puerto Rican. . .1
Punjabi . . 8 or A

Quadroon. . .2

Red . . 3
Romanian. . .1
Rotanese. . .8
Russian . . 1
Ryukyan . . 5

Saipanese . . 8
Salvadorian . . 0
Samoa(n) . . 8 or C
Santo-Domingo . . .2
Saudi Arabia(n) . . 1
Saxon(y). . .1
Scandinavian . . 1
Scotch. . .1
Selawik . . 3
Semitic . . 1
Serbian . . 1
Servian . . 1
Seychelloise . . 2
ENTRY CODE
Siamese . . 8
Siamsh Am . . 0
Sicilian. . .1
Sikh. . .8 or A
Singhalese. . .8
Sino Burman . . 4
Slovakian . . 1
Soanish . . 0
South American. . .1
Spanish . . 1
Sudanese. . .2
Sunni . . 1
Swedish . . 1
Syrian. . .1

Tahitian. . .8
Taimskin. . .3
Taiwanese . . 4
Tamil-Ceylonese . . 8
Tamil-Malayan . . 8
Tanzanian . . 2
Teutonic. . .1
Thai. . .8
Tibetan . . 8
Tongan. . .8
Trigueno. . .0
Trinidadian . . 2
Trukese . . 8
Tunisian. . .1
Turk. . .1

Ubontilian. . .8
Ugandan . . 2
Ukranian. . .1
Ulithian. . .0
Ute . . 3

Venezuela(n). . .1
Vietnam(ese). . .8 or D

W . . 1
Welsh . . 1
West Indies (Indian) . . 2
Wiam (White American) . . 1

Yapanes . . 8
Yemenite. . .1
Yugoslavian . . 1

Zoroastrian . . .1



Appendix C

Indian Tribes in the United States, Canada, and Mexico

Abnaki
Absentee-Shawnee
Acoma
Ak Chin
Alabama-Coushatt
 Tribes of Texa
Alsea
Apache
Arapaho
Arikara
Assiniboin
Atacapa
Athapaskan
Atsina
Aztec
Bear River
Beaver
Bella Coola
Beothuk
Blackfoot
Boold Piegan
Blue Lake
Brotherton
Caddo
Cakchiquel-lenca
Calapooya
Carrier
Catawba
Cattaraugus
Cayuga
Cayuse
Chasta Costa
Chehalis
Chemehuevi
Cherokee
Chetco
Cheyenne
Cheyenne River Sioux
Chickahominy
Chickasaw
Chinook
Chipewyan
Chippewa
Chippewa-Ojibwa
Chiricahua Apache
Chitimacha Choctaw
Chol
 Chontal
Chorti
Chuckchansi
Chumash
Clallam
 Clatsop
Clackamus
Clear Lake
Coast Salish
Cochimi
Cochiti
Cocopa
 Coeur D'Alene Tribe
 of Idaho
Cocopah
 Columbia
Colville
Comox
Comanche
Concow
Conquille
Coushatta
Covelo
Cow Creek
Cowichan
Cowlitz
Coyotero Apache
Cree
Creek
Crow
Crow Creek Sioux
Dakota
Delaware
Diegueno
Digger
Dog Rib
Duckwater
Euchi
Eyak
Flathead
Fort Hall Res. Tribe
 of Idaho
French Indian
Gabrieleno
Galice Creek
Gay Head
Gosiute
Gros Ventre
Haida
Han
Hare
Hat Creek
Hawasupai
Hidatsa
Hoh
Hoopa
Hopi
Houma
Hualapai
Huastec
Humboldt Bay
Hupa
Huron
Illinois
Ingalik
Iowa
Iroquois
Isleta
Jemez
Joshua
Juaneno
Jicarilla Apache
Kaibah
Kalispel
Kanosh Band of Paiutes
Kansa
Karankawa
Karok
Kaska
Kaw
Kawai
Keresan Pueblos
Kern River
Kichai
Kickapoo
Kiowa
Kiowa Apache
Kitamat
Klamath
Klikitat
Koasati
Kootenai Tribe of Idaho
Kusa
Kutchin
Kutenai
Kwakiutl
Lac Courte Dreille
Laguna
Lakmuit
Lipan Apache
Lower Brule Sioux
Luiseno
Lummi
Maidu
Makah
Malecite
Mandan
Maricopa
Mary's River
Mashpee
Mattaponi
Maya
Mayo
Mdewakanton Sioux
Menominee
Menomini
Mequendodon
Mescalero Apache
Miami
Micmac
Mission Indians
Missouri
Miwok
Mixe
Mixtec
Modoc
Mohave
Mohawk
Mohegan
Molala
Monachi
Mono
Montagnais
Montauk
Muckleshoot
Munsee
Nambe
Namsemond
Nanticoke
Narragansett
Naskapi
Natchez
Navaho
Navajo
Nez Perce
Niantic
Nipmuck
Nisenan-Patwin
Nisqually
Nomelaki
Nooksak
Nootka
Northern Paiute
Oglala Sioux
Okanogan
Omaha
Oneida
Onondaga
Opata
Opato
Osage
Oto
Otoe
Otomi
Ottawa
Ozette
Paiute
Pamunkey
Panamint
Papago
Passamaquoddy
Patwin
Pawnee
Pen d'Oreille
Penobscot
Peoria
Pequot
Picuris
Pima
Pit River
Pojoaque
Pomo
Ponca
Poosepatuck
Potawatomi
Potomac
Powhatan
Pueblos
Puyallup
Quapaw
Quechan
Quileute
Quinaielt
Quinault
Rappahannock
Rogue River
Rosebud Sioux
Sac and Fox
Saginaw
Salish
Sandia
San Felipe
San Ildefonso
San Juan
San Lorenzo
San Luis Obispo
San Luiseno
Sanpoil
Sanpoil Nespelem
Sant'ana
Santa Barbara
Santa Clara
Santa Ynez
Santee
Santee Sioux
Santiam
Sauk and Fox
Scaticook
Sekane
Seminole
Seneca
Seri
Shasta
Shawnee
Shinnecock
Shivwits Band of
Paiutes
Shoshone
Shoshone-Bannock
Shuswap
Siouans
Sioux
Sisseton
Sisseton-Wahpeton Sioux
Siuslaw
Skagit Suiattle
Skokomish
Slave
Smith River
Snake
Snohomish
Snoqualmi
Songish Southern Paiute
Squaxin
Stockbridge
Sumo-Mosquito
Suquamish
Swinomish
Taimskin
Tanana
Tanoan Pueblos
Taos
Tarahumare
Tarascan
Tawakoni
Tejon
Tenino or Warm Springs
Tesuque
Teton
Teton Sioux
Tillamook
Timucua
Thlinget
Tolowa
Tonawanda
Tonkawa
Tonto Apache
Topinish
Totonac
Tsimshian
Tulalip
Tule River Indians
Tunica
Tuscarora
Tututni
Umatilla
Umpqua
Upper Chinook
Ute
Waca
Waicuri-Pericue
Wailaki
Walapai
Walla Walla
Wampanoag
Wapato
Warm Springs
Wasco
Washo
Washoe
Western Apache
Western Shoshone
Whilkut
Wichita
Wikchamni
Wind River Shoshone
Winnebago
Wintu
Wintun
Wishram
Wyandotte
Xicaque
Yahooskin
Yakima
Yamel
Yana
Yankton
Yanktonnais Sioux
Yaqui
Yaquina
Yavapai
Yawilmani
Yellow Knife
Yerington Paiute
Yokuts
Yokuts-Mono
Yomba Shoshone
Yuchi
Yuki
Yuma
Yurok
Zacatec
Zapotec
Zia
Zoque
Zuni

Appendix D

List of Major Cities in the United States and the States in Which They are Locate

 Atlanta, Georgia
 Baltimore, Maryland
 Boston, Massachusetts
 Buffalo, New York
 Chicago, Illinois
 Cincinnati, Ohio
 Cleveland, Ohio
 Dallas, Texas
 Denver, Colorado
 Detroit, Michigan
 Houston, Texas
 Indianapolis, Indiana
 Los Angeles, California
 Memphis, Tennessee
 Milwaukee, Wisconsin
 Minneapolis, Minnesota
 New Orleans, Louisiana
 New York, New York
 Philadelphia, Pennsylvania
 Pittsburgh, Pennsylvania
 San Antonio, Texas
 San Diego, California
 San Francisco, California
 Seattle, Washington
 St. Louis, Missouri
 Washington, District of Columbia

 

Appendix E

Interpretations of Atlas Notations

 1. If the notation "part of _____" or "population included in _____" appears, consider
 the entry to be an inclusion of the city named and code accordingly.

 2. If the notation "rural" and "mail to _____" or "no pop." appears, code to the balance
 of the county.

 3. If only the notation "mail to _____" or "population included with _____" appears,
 code to the balance of the named county. ("Population included with" refers to an
 unincorporated place.)

 4. If the notation "Station," "Branch of _____" or "Rural Station" appears, code to the
 balance of county.

 5. If the notation "Station of _____ P. O." appears, consider the entry to be an
 inclusion of the city named and code accordingly.


Appendix F
Largest City and Code by State of Residence

State of Residence NCHS Code Largest City
01 Alabama 008 Birmingham
02 Alaska 001 Anchorage
03 Arizona 017 Phoenix
04 Arkansas 014 Little Rock
05 California 143 Los Angeles
06 Colorado 009 Denver
07 Connecticut 004 Bridgeport
08 Delaware 003 Wilmington
09 District of Columbia 001 Washington
10 Florida 041 Jacksonville
11 Georgia 005 Atlanta
12 Hawaii 003 Honolulu
13 Idaho 001 Boise City
14 Illinois 034 Chicago
15 Indiana 027 Indianapolis
16 Iowa 012 Des Moines
17 Kansas 033 Wichita
18 Kentucky 017 Louisville
19 Louisiana 022 New Orleans
20 Maine 006 Portland
21 Maryland 003 Baltimore
22 Massachusetts 012 Boston
23 Michigan 025 Detroit
24 Minnesota 041 Minneapolis
25 Mississippi 017 Jackson
26 Missouri 028 Kansas City
27 Montana 002 Billings

State of Residence NCHS Code Largest City
28 Nebraska 011 Omaha
29 Nevada 005 Las Vegas
30 New Hampshire 008 Manchester
31 New Jersey 104 Newark
32 New Mexico 002 Albuquerque
33 New York 053 New York
34 North Carolina 009 Charlotte
35 North Dakota 003 Fargo
36 Ohio 034 Columbus
37 Oklahoma 025 Oklahoma City
38 Oregon 027 Portland
39 Pennsylvania 092 Philadelphia
40 Rhode Island 014 Providence
41 South Carolina 007 Columbia
42 South Dakota 007 Sioux Falls
43 Tennessee 030 Memphis
44 Texas 075 Houston
45 Utah 020 Salt Lake City
46 Vermont 001 Burlington
47 Virginia 022 Norfolk
48 Washington 034 Seattle
49 West Virginia 003 Charleston
50 Wisconsin 035 Milwaukee
51 Wyoming 002 Cheyenne
52 Puerto Rico 765 San Juan
53 Virgin Islands 001 Charlotte Amalie

Appendix G
Other Entries Reported on Records and Code for Hispanic Origin

ENTRY CODE

Argentina (Argentino). . . . . . . .4

Balearic Islands . . . . . . . . . .5
Basque . . . . . . . . . . . . . . .5
Belizian . . . . . . . . . . . . . .4
Bolivian (Boliviano) . . . . . . . .4
Boricua (Borinqueno) . . . . . . . .2
Brazilian. . . . . . . . . . . . . .0

Californio . . . . . . . . . . . . .5
Canary Islands . . . . . . . . . . .5
Castilian. . . . . . . . . . . . . .5
Catalonia. . . . . . . . . . . . . .5
Centroamericano. . . . . . . . . . .4
Chicano. . . . . . . . . . . . . . .1
Chile (Chileno). . . . . . . . . . .4
Colombia (Colombiano). . . . . . . .4
Costa Rica (Costarricense) . . . . .4
Cuban (Cubano) . . . . . . . . . . .3

Dominican Republic (Dominicano). . . . . . .4

Ecuador (Ecuatoriano). . . . . . . .4
El Salvador. . . . . . . . . . . . .4
Espana . . . . . . . . . . . . . . .5
Espanol. . . . . . . . . . . . . . .5

Falkland Island. . . . . . . . . . .4
Fernando Po. . . . . . . . . . . . .5

Galapagos Islands. . . . . . . . . .4
Guatemala (Guatemalteco) . . . . . .4

Hispano . . 5
Honduras (Hondureno). . .4

Iberia (Ibero). . .5

La Raza . . 4
Latin American. . .5
Latino. . .5

Majorca . . 5
Mallorca (Mallorquin) . . 5
Mexican (Mexicano). . .1
Mexican American. . .1

Nicaragua (Nicaraguense). . .4

Panama (Panameno) . . 4
Paraguay (Paraguayo). . .4
Peru (Peruano). . .4
Puerto Rican (Puertorriqueno) . . 2

Salvadoreno . . 4
Spain . . 5
Spaniard. . .5

Uruguay (Uruguayo). . .4

Valencian . . 5
Venezuela (Venezolano). . .4


Appendix H
Other Entries Reported on Records and Codes for Education

College Entries Code

4 + 2 . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Post graduate . . . . . . . . . . . . . . . . . . . . . . 17
16 mos. . . . . . . . . . . . . . . . . . . . . . . . . . 13
 (convert months by dividing by 9) (1 yr. 7 mos.)
3/4 . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
2.5 . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
1+1 N.T.. . . . . . . . . . . . . . . . . . . . . . . . . 13
1500 hrs. . . . . . . . . . . . . . . . . . . . . . . . . 99
10. . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
P. G. - 4 . . . . . . . . . . . . . . . . . . . . . . . . 99
In 2nd year . . . . . . . . . . . . . . . . . . . . . . . 13
B . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
BA with 1 yr. law . . . . . . . . . . . . . . . . . . . . 17
Senior. . . . . . . . . . . . . . . . . . . . . . . . . . 15
Soph. . . . . . . . . . . . . . . . . . . . . . . . . . . 13
College . . . . . . . . . . . . . . . . . . . . . . . . . 16
University. . . . . . . . . . . . . . . . . . . . . . . . 16
1 year Prep. . . . . . . . . . . . . . . . . . . . . . . 99
Yes . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
4 semesters . . . . . . . . . . . . . . . . . . . . . . . 14
Assoc. degree . . . . . . . . . . . . . . . . . . . . . . 14
Graduate. . . . . . . . . . . . . . . . . . . . . . . . . 16
6 months. . . . . . . . . . . . . . . . . . . . . . . . . 12
2/3 . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Less than 3/4 or less than 9 mos. . . . . . . . . . . . . 12
Technical or Trade School . . . . . . . . . . . . . . . . 99
Junior College. . . . . . . . . . . . . . . . . . . . . . 14
Juris Doctor. . . . . . . . . . . . . . . . . . . . . . . 17
Masters . . . . . . . . . . . . . . . . . . . . . . . . . 17

Elementary or Secondary Entries Code

Kindergarten. . . . . . . . . . . . . . . . . . . . . . . 00
Finished in service . . . . . . . . . . . . . . . . . . . 12
G.E.D - Army. . . . . . . . . . . . . . . . . . . . . . . 12
3 - graduate. . . . . . . . . . . . . . . . . . . . . . . 11
Senior. . . . . . . . . . . . . . . . . . . . . . . . . . 11
Soph. . . . . . . . . . . . . . . . . . . . . . . . . . . 09
High School . . . . . . . . . . . . . . . . . . . . . . . 12
Yes . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
GED . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Graduate. . . . . . . . . . . . . . . . . . . . . . . . . 12
Elementary. . . . . . . . . . . . . . . . . . . . . . . . 06
Secondary . . . . . . . . . . . . . . . . . . . . . . . . 12

Appendix I
Sampling Rate
 Number of
 Expected Sampling Percent Sample Records
 Volume of Records Rate Sample Minimum Maximum

 Less than 1,200 1 in 1 100.00 - 1,199
 1,200- 2,999 1 in 2 50.00 600 1,500
 3,000- 5,999 1 in 5 20.00 600 1,200
 6,000- 11,999 1 in 10 10.00 600 1,200
 12,000- 14,999 1 in 20 5.00 600 750
 15,000- 29,999 1 in 25 4.00 600 1,200
 30,000- 59,999 1 in 50 2.00 600 1,200
 60,000- 74,999 1 in 100 1.00 600 750
 75,000-119,999 1 in 125 0.80 600 960
 120,000-149,999 1 in 200 0.50 600 750
 150,000-299,999 1 in 250 0.40 600 1,200
 300,000 + 1 in 500 0.20 600 -
   
http://www.cdc.gov/nchs/data/std-dcrt.pdf

Vital Statistics Instruction Manuals

Part 1 Source Records and Control Specifications (1995)
Part 2a Instructions for Classifying the Underlying Cause of Death (1999)
Part 2b Instructions for Classifying Multiple Causes of Death (1999)
Part 2c ICD-10 ACME Decision Tables for Classifying Underlying Causes of Death (1999)
Part 2d NCHS Procedures for Mortality Medical Data System File Preparation and Maintenance
 (1999)
Part 2e Non-Indexed Terms, Standard Abbreviations, and State Geographic Codes Used in Mortality
 Data Classification (1995)
Part 2f ICD-10 TRANSAX Disease Reference Tables for Classifying Multiple Causes-of-Death
 (1999)
Part 2g Data Entry Instructions for the Mortality Medical Indexing, Classification, and Retrieval
 System (MICAR) (1999)
Part 2h Dictionary of Valid Terms for the Mortality Medical Indexing, Classification, and Retrieval
 System (MICAR) (1992)
Part 2i MICAR Quick Reference Guide (1999)
Part 3a Classification and Coding Instructions for Live Birth Records (1999)
Part 3b Classification and Coding Instructions for Fetal Death Records (1999)
Part 4 Demographic Classification and Coding Instructions for Death Records (1999)
Part 5 Data Preparation of the Current Mortality Sample (1995)
Part 6 Classification and Coding Instructions for Marriage Records (1995)
Part 7 Classification and Coding Instructions for Divorce Records (1995)
Part 8 Vital Records Geographic Classification (1995)
Part 9 ICD-10 Underlying Cause of Death Lists for Tabulating Mortality Statistics (1999)
Part 10 Classification and Coding Instructions for Induced Termination of Pregnancy Records (1993)
Part 11 Computer Edits for Mortality Data (1999)
Part 12 Computer Edits for Natality Data (1993)
Part 18 Guidelines for Implementing Field and Query Programs for Registration of Births and Deaths
 (1993)
Part 19 Industry and Occupation Coding for Death Certificates (1998)
Part 19B Alphabetical Index of Industries and Occupations (1998)
Part 20 Cause-of-Death Query Manual (1985)