U.S. Department of Justice
Office on Violence Against Women
OVW
Safe Havens:
Supervised
Visitation and
Safe Exchange
Grant Program
Fiscal Year 2004
Solicitation
GMS REGISTRATION DEADLINE:
February 19, 2004
APPLICATION DEADLINE:
March 4, 2004
U.S. Department of Justice
Office on Violence Against Women
810 7th Street, NW
Washington, DC 20531
John Ashcroft
Attorney General
U.S. Department of Justice
Diane Stuart
Director
Office on Violence Against Women
Department of Justice Response Center
1-800-421-6770
TTY
202-307-2277
Office on Violence Against Women
World Wide Web Homepage:
www.ojp.usdoj.gov/vawo
Safe Havens: Supervised Visitation and
Safe Exchange Grant Program
World Wide Web Homepage
www.ojp.usdoj.gov/fundopps.htm
About the Office on Violence
Against Women
The Office on Violence Against Women
(OVW), is a component of the U.S.
Department of Justice.  Created in
1995, OVW implements the Violence
Against Women Act (VAWA) and
subsequent legislation and provides
national leadership against domestic
violence, sexual assault, and stalking.
Since its inception, the OVW has
launched a multifaceted approach to
responding to these crimes.  By forging
state, local and tribal partnerships
among police, prosecutors, the judiciary,
victim advocates, health care providers,
faith leaders, and others, OVW grants
help provide victims with the protection
and services they need to pursue safe
and healthy lives and enable
communities to hold offenders
accountable.
Addressing Supervised
Visitation and Safe Exchange
The Safe Havens: Supervised Visitation
and Safe Exchange Grant Program
(Supervised Visitation Program)
provides an opportunity for communities
to support the supervised visitation and
safe exchange of children, by and
between parents, in situations involving
domestic violence, child abuse, sexual
assault, or stalking. Studies have shown
that the risk of violence is often greater
for victims of domestic violence and
their children after separation from an
abusive situation.   Even after
separation, batterers often use visitation
and exchange of children as an
opportunity to inflict additional
emotional, physical, and/or
psychological abuse on victims and their
children.  Visitation and exchange
services provided through the
Supervised Visitation Program should
reflect a clear understanding of the
dynamics of domestic violence, sexual
assault, stalking, the impact of domestic
violence on children, and the
importance of holding offenders
accountable for their actions.
Availability of Funds
Funding to support the Supervised
Visitation Program in Fiscal Year
2004 is contingent upon
Congressional appropriation of
funds.  Therefore, awards under this
program are subject to
Congressional  appropriation.
Award Period
The award period for these grants will
be 24 months.  Budgets must reflect 24
months of project activity.
Award Amounts
Applicants should carefully consider the
resources needed to successfully
implement the project proposed and
present a realistic budget that
accurately reflects project costs.
Applicants for the Supervised Visitation
Program may apply for up to $350,000
for local projects, and up to $750,000
for multi-jurisdictional state projects.
Grants may be made for greater or
lesser amounts than requested.  In
addition, OVW may negotiate the scope
of work with applicants prior to granting
an award.  Current grantees should note
that continuation or supplemental
funding is not guaranteed.  All
applications will be subject to peer
review and internal review by OVW staff
and will be scored according to the
criteria set forth in this solicitation.
Applications with the highest scores will
be eligible to receive funds available for
this grant program.
Application Due Date
Please note that final applications are
due by 5:30 pm (EST) March 4, 2004,
and will be accepted only through the
U.S. Department of Justices Office of
Justice Programs online Grant
Management System (GMS).  In
addition, applicants should register
online with GMS by February 19, 2004.
It may take up to one week for you to
receive confirmation that you are eligible
to apply.
Please refer to the How to Apply
section on page 16 of this solicitation for
further instructions.
Program Eligibility
By statute, grants under the Supervised
Visitation Program may be awarded to
states,  Indian tribal governments,
and units of local government that
propose to enter into or expand the
scope of existing contracts and
cooperative agreements with public or
private nonprofit entities to provide
supervised visitation and safe visitation
exchange of children by and between
parents in situations involving domestic
violence, child abuse, sexual assault, or
stalking.  All applicants are required to
enter into a collaborative working
relationship with state or local courts
and a nonprofit, nongovernmental
domestic violence or sexual assault
victim organization, including faith-
based or community organizations that
represent the views and concerns of
domestic violence and sexual assault
victims.
Units of Local Government
For the purposes of this Program, a unit
of local government is any city, county,
township, town, borough, parish, village,
or other general-purpose political
subdivision of a state; an Indian tribe
that performs law enforcement functions
as determined by the Secretary of the
Interior; or, for the purpose of
assistance eligibility, any agency of the
District of Columbia government or the
United States Government performing
law enforcement functions in and for the
District of Columbia or any Trust
Territory of the United States.  Local
courts, police departments, pre-trial
service agencies, district or city
attorneys offices, sheriffs departments,
probation and parole departments,
shelters, nonprofit, nongovernmental
victim services agencies, and
universities are not considered units of
local government for the purposes of
this grant program.  These agencies or
organizations may administer grant
funds and assume responsibility for the
development and implementation of the
project, but they may not apply directly
to the OVW for funding support.
Indian Tribes
For the purposes of this Program,
Indian tribe is defined as any tribe,
band, nation, or other organized
community, including an Alaska Native
village or regional or village corporation
(as defined in or established under the
Alaska Native Claims Settlement Act, 43
U.S.C. 1601 et seq.), which is
recognized as eligible for the special
programs and services provided by the
United States to Indians because of
their status as Indians (25 U.S.C.
450b(e)). Any applicant representing a
consortium of tribal governments and/or
organizations must submit a resolution
from the constituent tribal governments
and/or organizations supporting the
application.
Eligible Applicants
In FY 2004, OVW will only accept
applications for funding from
grantees that received a Supervised
Visitation grant award in FY 2002.
FY 2002 grantees may apply for
continuation or supplemental funding to
assist with the initial implementation of a
supervised visitation center or to
enhance and improve the services of an
existing center. States are eligible to
apply for multi-jurisdictional funding.
However, multi-jurisdictional state
initiatives must meet statutory and
program requirements for each
jurisdiction involved in the project.
Program Scope
The scope of the Supervised Visitation
Program is defined by the following
statutory considerations and minimum
requirements. Applicants must address
these considerations and requirements
in the Program Narrative section of the
application.
During the OVW internal review,
applications that are partially out of
scope will receive up to a 25 point
deduction.  Applications that propose
projects that are completely outside the
scope of the Supervised Visitation
Program statutory considerations will be
disqualified from funding consideration.
Statutory Considerations
The following statutory considerations
will be taken into account when
awarding grants:
? The number of families to be served
by the proposed visitation programs
and services;
? The extent to which the proposed
supervised visitation programs and
services serve underserved
populations;
? The extent to which the applicant
demonstrates cooperation and
collaboration with non-profit,
nongovernmental entities in the local
community served; and
? The extent to which the applicant
demonstrates coordination and
collaboration with state and local
court systems, including
mechanisms for communication and
referral.
By statute, all applicants for the
Supervised Visitation Program must:
? Demonstrate expertise in the area of
family violence, including the areas
of domestic violence or sexual
abuse, as appropriate;
? Ensure that any fees charged to
individuals for use of programs and
services are based on the income of
those individuals, unless otherwise
provided by court order;
? Demonstrate that adequate security
measures, including adequate
facilities, procedures, and personnel
capable of preventing violence, are
in place for the operation of
supervised visitation programs and
services or safe visitation exchange;
and
? Prescribe standards by which
supervised visitation or safe
visitation exchange will occur.
Grant funds may be used for, but are
not limited to, the following activities:
? Establishing supervised visitation
and safe exchange services to meet
a demonstrated need;
? Strengthening and enhancing
existing program operations;
? Expanding center services;
? Funding innovative pilot programs;
? Establishing statewide training and
technical assistance projects;
? Increasing center staff;
? Enhancing security; and
? Developing training for staff and
volunteers.
By statute, grant funds may only be
used to support project activities which
increase options for supervised
visitation and safe exchange by and
between parents. Therefore, grant funds
may not be used to support supervised
visitation and monitored exchanges of
children in foster care, kinship
care, or protective supervision.
Activities that May Compromise
Victim Safety
Ensuring victim safety is the guiding
principle underlying this Program.
Experience has shown that certain
practices compromise victim safety
rather than enhance it.  In addition,
some responses by the justice system
may minimize or trivialize the offenders
criminal behavior.  Accordingly,
consistent with the goals of ensuring
victim safety and holding perpetrators
accountable for their criminal conduct,
applicants are discouraged from
proposing projects that include any of
the activities listed below:
? Mediation, alternative dispute
resolution, or family counseling as a
response to domestic violence,
sexual assault, or stalking;
? Offering perpetrators the option of
entering pre-trial diversion programs;
? Batterer intervention programs that
do not use the coercive power of the
criminal justice system to hold
batterers accountable for their
behaviors; and
? Provision of services on the
condition that victims seek protection
orders, counseling, or some other
course of action with which they
disagree.
Review Process
All applications will be subject to peer
review and internal review by OVW staff
and will be scored according to the
criteria set forth in this solicitation.  The
Office will establish panels of experts
and practitioners to review applications.
Tribal applications will be reviewed by a
panel of Native American experts on
supervised visitation, domestic violence,
child abuse, sexual assault, and
stalking. Each panel will review the
information provided in the application
against the selection criteria for the
program.  Internal review will consider
the geographic distribution of the
applications for a national and statewide
perspective, the ratio of population to
services, the existence of under-served
communities, and the type of projects
already funded within an applicants
state or community. The total points for
an application are 100. The status of
current grant-funded activities and
geographic distribution will be taken into
consideration as part of the review
process. Applications with the highest
composite scores will be eligible to
receive funds available for this grant
program.
Application Content
Applicants must complete each of the
following sections as part of their
proposals. For each section listed
below, please note the corresponding
maximum point value that may be
assigned during the review process.
All applications must be double-spaced,
typed on 8  x 11-inch paper.  Margins
must not be less than one inch, and
type no smaller than 12 point and 12
character per inch must be used.
New Requirement
Beginning October 1, 2003, a Dun and
Bradstreet (D&B) Data Universal
Numbering System (DUNS) number
must be included in every application for
a new award or renewal of an award.
The DUNS number will be entered
into GMS by the applicant. The DUNS
number will be required whether an
applicant is submitting an application on
paper, through OJPs Grants
Management System, or using the
government-wide electronic portal
(Grants.gov).  An application will not
be considered complete until a valid
DUNS number is provided by the
applicant.  Individuals who would
personally receive a grant or
cooperative agreement from the Federal
government are exempt from this
requirement.
Applicants can receive a DUNS number
at no cost by calling the dedicated
toll-free DUNS Number request line at
1-800-333-0505.  If you have any
questions, please contact the Office of
the Comptroller's Customer Service
Center at 1-800-458-0786.
Application for Federal Assistance
(SF-424):  0 points
The SF-424 will be filled out online
through  GMS.  The Catalog of Federal
Domestic Assistance number for this
program is 16.527 (block 10).  The
Federal cognizant audit agency and
fiscal year of the applicant organization
should be listed in block 11 of the form.
Applicants must ensure that the
information for the authorizing official
and alternate contact are filled out
correctly.  The authorizing official is the
individual authorized to accept grant
funds on behalf of the jurisdiction or
nongovernmental private entity applying.
 If the individual applying online is not
the authorizing official, that individual
must list the authorizing
officials name and contact information
where appropriate.
Summary Data Sheet (not to exceed
one page):  3 points
The summary data sheet should include
the following information:
? Legal Name of the applicant;
? Contact information, including an
email address for the project director
or primary person to be contacted on
matters involving the application; and
? Name, address, phone number, and
fax number for the visitation
center(s) involved in the project.
Abstract (not to exceed one page): 5
points
A project abstract when read separately
from the rest of the application, is meant
to serve as a succinct and accurate
description of the proposed project and
should concisely describe the project
goals and objectives.  Abstracts will be
reviewed by the peer review panels
according to the following criteria:
? Concise description of the project
? Accuracy in summarizing the Project
Narrative
Status of the Current Project (not to
exceed 5 pages): 15 points
State what has been accomplished by
the current project, including 1) a
description of the goals and objectives
from the prior grant period and the
status of the existing project; 2) the
status of any project products; and
3) any unanticipated obstacles to project
implementation.  This section should be
as clear and succinct as possible.
Current projects will be rated by OVW
using the following criteria:
? Whether progress reports submitted
by the applicant, in conjunction with
monitoring conducted by OVW,
demonstrate the effectiveness of the
current project, indicating progress
toward meeting project goals and
objectives, and demonstrate that the
current project has progressed in a
timely manner as outlined in the
original proposal;
? Whether the grantee has
demonstrated that past activities
supported with Supervised Visitation
funds have been limited to program
Purpose Areas;
? Whether the grantee has complied
with all special conditions of their
existing grant award from the
Department of Justice;
? Whether the grantee has adhered to
programmatic and financial reporting
requirements;
? Whether the grantee has completed
the project goals, objectives, and
products according to the approved
time line;
? Whether the grantee has
demonstrated a commitment to
sustaining the project after federal
funds are no longer available;
? Whether the grantee appropriately
utilized and actively participated in
OVW sponsored workshops and
other technical assistance events
required as a Special Condition of
the current award;
? Whether the grantee has received
financial clearances on all current
grants from OVW; and
? Whether the grantee has complied
with the OMB audit requirement.
Applicants who have failed to comply
with any or all of the aforementioned
criteria could have as many as 25 points
deducted from their application score.
In addition, OVW reserves the right to
disqualify an application from
consideration, if an applicant is found to
be substantially out of compliance with
this criteria.
Need for the Project (not to exceed 4
pages): 7 points
This section should describe the
problem to be addressed and how
funding would alleviate it; identify the
target population and state how the
target population would benefit from the
proposed project (please use current
and detailed information when
describing the population to be served);
and describe the communities in which
the project would be implemented,
including location, population, and
demographic information.
What Will be Done (not to exceed 5
pages): 10 points
Applicants should provide detailed
information on the project goals and
objectives, mechanisms for referral, the
specific tasks and activities of each
collaborative partner, and include a time
line that identifies when the project
activities will be accomplished.
Applicants must also include a
description of services currently offered
by the existing program(s) and how
these services will be enhanced by the
supplemental funding.
In addition to the above criteria, this
section will also be rated on the
following:
? The extent to which the application
clearly demonstrates continued
development and/or implementation
of a program to increase supervised
visitation and exchange options for
families with a history of domestic
violence, child abuse, sexual assault,
or stalking;
? The extent to which the application
addresses the minimum
requirements of the Supervised
Visitation Program;
? The extent to which the application
clearly describes the community to
be served, including the  diverse,
traditionally underserved populations
of victims of domestic violence, child
abuse, sexual assault, and stalking;
? The extent to which the proposed
project activities reflect sound
development and thoughtful
innovation; and
? The planning, development and
implementation strategy,
organization, and staff capability,
project components, and general
time line are clearly described.
Program Specifications (not to
exceed 5 pages): 15 points:
Applicants should submit a detailed
description of the proposed visitation
and exchange center.  This description
should include information on the
following program specifications:
? The purpose of the visitation center
and how it reflects an understanding
of the impact of domestic violence,
child abuse, sexual assault and
stalking on families;
? Scope of proposed visitation and
exchange services;
? Types of families to be served by the
project;
? Hours of operation;
? Program Security;
? Record keeping and confidentiality;
? Referral process;
? Intake procedures;
? Fee protocols;
? Proposed level of staffing;
? Job descriptions and resumes for
key staff (this information should be
appended to the application);
? Training requirements for staff and
volunteers; and
? Composition and role of existing or
proposed advisory committee.
Who Will Implement the Project (not
to exceed two pages): 5 points
VAWA 2000 requires applicants to
coordinate with state or local courts and
nonprofit, nongovernmental domestic
violence and/or sexual assault victim
service programs.  Applicants must
identify the local court and victim
services program(s) partnering on the
proposed project and all other project
partners, and specify their respective
roles and responsibilities.
Sustainability Plan: 10 points
Because this is a competitive,
discretionary program, there is no
guarantee of continued funding.
Applicants are required to include a plan
describing their commitment and
capacity to continue the project if
Federal funding through the Supervised
Visitation Program is no longer
available.
The plan will be evaluated on whether it
proposes feasible strategies to preserve
project activities long-term.  Continued
or supplemental funding is not
guaranteed and applicants are
encouraged to seek additional means of
support to sustain their current projects.
Budget Detail : 15 points
Each application must include a detailed
budget and budget narrative for the
project.  The budget must be complete,
reasonable, and cost-effective in
relation to the proposed project.  The
budget should provide the basis for the
computation of all project-related costs.
 It should cover the cost of all
components of the project and clearly
identify costs attributable to the project
evaluation.  There must be a clear link
between the proposed activities and the
proposed budget items.  The budget
should include only activities, products,
and resources necessary for project
implementation and discussed in the
project narrative.
In developing the budget, applicants
should fairly compensate all project
partners for their participation in any
project-related activities, including but
not limited to compensation for time and
travel expenses to attend or provide
project development, training, and
implementation.
Match is not required for this grant
program, but applicants are encouraged
to maximize the impact of Federal grant
dollars by contributing to the costs of
their projects.
Supplemental contributions may be
cash, in-kind services, or a combination
of both.  Any supplemental match
contributions can be discussed in the
project narrative, however, these match
contributions should not be included in
the budget or budget narrative.
Consultant rates in excess of $450 per
day require prior approval from the
Director of the Office on Violence
Against Women.  All applicants are
required to allocate funds ($20,000 for
local and tribal projects, and $30,000 for
statewide projects) to support travel
costs associated with technical
assistance and capacity-building
activities (e.g., training institutes, site
consultations, audio- and video-
conferences) sponsored by OJP-
designated technical assistance
providers.  These funds are to be used
only for OJP-designated technical
assistance unless otherwise approved
by the OVW.
This required amount of $20,000 or
$30,000 should be included in the
travel category.  Please provide an
estimated breakdown for this amount
(include the number of trips, number of
travelers, airfare or mileage, lodging, per
diem, etc.).
Applicants are also encouraged to
include funds in their budgets to attend
Financial Management Training
Seminars sponsored by the OJPs
Office of the Comptroller.  These
seminars instruct participants in the
financial administration of OJP formula
and discretionary grant programs. A
schedule listing the financial training
seminars is available at
www.ojp.usdoj.gov/oc/fmts.htm.
A Sample Budget Detail Worksheet is
included in this solicitation.  The budget,
budget summary, and budget narrative
should be submitted online as one
attachment under Budget Narrative.
When preparing these items, please
use the Budget Detail Worksheet as a
guide and be sure to include all the
necessary budget categories. The
budget should clearly describe the
proposed amount and uses of grant
funds for the duration of the grant period
and how the amounts of the specific
budget items were determined.
Memorandum of Understanding
(MOU): 15 points
Each application must include, as an
attachment, a current (i.e., signed and
dated during the development of the
proposal) MOU created and signed by
the chief executive officer(s) and/or
director(s) of: relevant criminal justice
agencies participating in project
development or implementation, (e.g.,
law enforcement, prosecutors, the
courts, and probation); nonprofit,
nongovernmental domestic violence
victim organizations, including faith-
based or community organizations that
represent the views and concerns of
domestic violence victims; and other
community agencies or organizations
that will collaborate to implement the
proposed project.
The MOU must do the following:
? Identify the partners and provide a
brief history of the collaborative
relationship among those partners,
including when and under what
circumstances the relationship
began and when each partner
entered into the relationship;
? Identify the representatives of the
planning and development team who
will be responsible for developing
and implementing project activities
and describe how they will work
together and with project staff;
? Demonstrate a commitment on the
part of all project partners to work
together to achieve stated project
goals;
? Indicate approval of the proposed
project budget by all signing parties;
and
? Describe the resources each partner
would contribute to the project, either
through time, in-kind contributions,
or grant funds (e.g., office space,
project staff, training).
Letters of support may not be submitted
in lieu of the MOU.
All applicants are required to enter into
formal collaborations with state or local
courts and a nonprofit,
nongovernmental organization serving
victims of domestic violence and/or
sexual assault. Community-based
domestic violence victims and/or
advocates must be involved in the
development and implementation of the
proposed project. Applicants must
demonstrate that they have consulted
and coordinated in a meaningful way
with nonprofit, nongovernmental
domestic violence, and/or sexual
assault victim services programs.
Victim advocacy organizations should
meet all of the following criteria:
? Provide services to victims of
domestic violence, sexual assault,
dating violence, or stalking as one of
their primary purposes;
? Reflect an understanding that the
violence perpetrated against victims
is grounded in an abuse of power by
offenders, reinforced through
intimidation and coercion;
? Address a demonstrated need in
their communities by providing
services that promote the integrity
and self sufficiency of victims,
improve their access to resources,
and create options for victims
seeking safety from perpetrator
violence; and
? Do not engage in activities that
compromise victim safety.
Planning grantees seeking initial
implementation funding are encouraged
to partner with qualified faith-based
agencies to implement the proposed
project.
Assurances (Form 4000/3) and
Certifications Regarding Lobbying;
Debarment, Suspension, and Other
Responsibility Matters; and Drug-
Free Workplace Requirements (Form
4061/6)
Review the assurances and certification
forms.  You will be agreeing to these
assurances and certifications when you
submit your application online through
GMS.
NOTE:  If the authorizing official is not
the individual submitting the application
via  GMS, be sure the correct
authorizing official information has been
entered.
Anti-Lobbying Act
The Anti-Lobbying Act, 18 U.S.C. 
1913, recently was amended to expand
significantly the restriction on use of
appropriated funding for lobbying.   This
expansion also makes the anti-lobbying
restrictions enforceable via large civil
penalties, with civil fines between
$10,000 and $100,000 per each
individual occurrence of lobbying
activity. These restrictions are in
addition to the anti-lobbying and
lobbying disclosure restrictions
imposed by 31 U.S.C.  modifications.
The Office of Management and Budget
(OMB) is currently in the process of
amending the OMB cost circulars and
the common rule (codified at 28 C.F.R.
part 69 for DOJ grantees) to reflect
these modifications.  However, in the
interest of full disclosure, all applicants
must understand that no federally
appropriated funding made available
under this grant program may be used,
either directly or indirectly, to support
the enactment, repeal, modification or
adoption of any law, regulation, or
policy, at any level of government,
without the express approval by OVW.
Any violation of this prohibition is
subject to a minimum $10,000 fine for
each occurrence.  This prohibition
applies to all activity, even if currently
allowed within the parameters of the
existing OMB circulars.
Certification of Nonsupplanting
A letter to OVWs Director, Diane M.
Stuart, certifying that supplanting of
non-Federal funds will not take place
should a grant award be made, must be
faxed to (202) 254-4147 or electronically
scanned and submitted as an
attachment via GMS.  Please refer to
Appendix E for a sample letter.
Indirect Cost Rate Agreement
If your organization is requesting indirect
costs for this project, please include a
copy of your current, signed indirect cost
rate agreement.
Additional Program
Requirements
Technical Assistance
Grant recipients are required to work
collaboratively with staff from OVW, the
primary Supervised Visitation Program
technical assistance provider, and other
OVW designated technical assistance
contractors.  Grant recipients will be
asked to identify advocates from local
domestic violence victim service
programs, law enforcement officers,
prosecutors, judges, and other
representatives from the criminal justice
system and the community to participate
in technical assistance events.
Participation in technical assistance
events will often involve out-of-state
travel, therefore applicants are required
to include funds in the project budget to
support travel costs associated with
these activities.
Advisory Committee
Visitation programs that serve families
with a history of domestic violence, child
abuse, sexual assault, and stalking
should develop formal affiliations with
organizations that will be available to
provide services and consultation to the
programs in their work with children and
parents.  Applicants must establish an
advisory board, which includes
experts in the following fields: child
abuse and neglect, mental health,
substance abuse, counseling, batterers
intervention, law enforcement, child
protection services, and advocacy for
victims of domestic violence and sexual
assault.
Performance Measures and
Evaluation
There are two statutory requirements
that require VAWA grantees to collect
and maintain data that measures the
effectiveness of the funded projects.
First, the Government Performance
and Results Act of 1993 (GPRA) was
enacted to increase Congressional and
Administrative focus on the results from
government programs and activities.  At
its simplest, GPRA asks "What are we
getting for the money that we are
spending?  To make GPRA more
directly relevant for federal officials who
manage grant programs, GPRA
expands this question into
threequestions: What is your program
trying to achieve?  How will its
effectiveness be determined? How is it
actually doing?
Second, OVW grant recipients are
required to report on the effectiveness
of their programs.  VAWA 2000 requires
the Attorney General to report annually
to Congress on services funded by this
program and other related matters.
Specifically, OVW is seeking information
that will illustrate the effectiveness of
grant supported activities, including
baseline information and post-project
information that can demonstrate the
success of the grantees efforts to
increase options for supervised
visitation and safe exchanges for victims
of domestic violence, child abuse,
sexual assault, and stalking. This
information will be incorporated into the
semi-annual progress reports described
below.
Supervised Visitation grantees must
report the following data:
? The number of supervised visits
between parents and their children;
? The number of individuals served by
visitation and exchange programs;
? The number of supervised
exchanges  between parents and
their children;
? The number of individuals denied
services by visitation and exchange
programs;
? The number of underserved
individuals served by visitation and
exchange programs;
? The number of underserved
individuals denied services by
visitation and exchange programs;
? The number of parental abduction
cases in a judicial district served
visitation and exchange programs;
? The number of security problems
that occur during supervised
visitations;
? The number of visitation and
exchanges ordered by juvenile, civil,
criminal, or family courts; and
? The process by which children or
abused partners are protected
during visitations and exchanges.
Reporting Requirements
Grantees will be required to submit
quarterly Financial Status Reports and
semi-annual Progress Reports.  In
addition, grant recipients who expend
$300,000 or more in federal funds
during their fiscal year are required to
submit a single organization-wide audit.
Additional information on these
reporting requirements will be provided
to successful applicants in the award
package.
OJP Financial Guide
All grantees are required to comply with
the regulations and requirements
outlined in the OJP Financial Guide.
The Financial Guide includes
information on allowable costs, methods
of payment, audit requirements,
accounting systems, and financial
records.  Copies are available from the
Department of Justice Response Center
(1-800-421-6770) and also through the
OJP web page:  http:/www.ojp.usdoj.
gov/FinGuide.
Suspension or Termination of
Funding
OVW may suspend funding in whole or
in part, terminate funding, or impose
another sanction on a recipient who has
failed to comply substantially with the
following:
? The requirements of VAWA and
statutory objectives of the
Supervised Visitation Program;
? Timely submission of quarterly
Financial Status Reports;
? Timely submission of semi-annual
Progress Reports;
? The regulations and/or guidelines
issued for the Supervised Visitation
Program; or
? The application was submitted in
accordance with the provisions of
VAWA and any other applicable
federal Act.
OVW will provide reasonable notice of
its intent to impose sanctions and will
attempt to informally resolve the
program.  Hearing and appeal
procedures will follow those in the
Department of Justice regulations in 28
CFR Part 18.
Single Point of Contact Review
Executive Order 12372 requires
applicants from State and local units of
government or other organizations
providing services within a State to
submit a copy of the application to the
State Single Point of Contact (SPOC), if
one exists, and if this program has been
selected for review by the State.
Applicants must contact the State
SPOC to determine if the program has
been selected for State review.  The
date that the application was sent to the
SPOC or the reason such submission is
not required should be indicated on the
Form SF-424.  The list of SPOCs can
be found at: http://www.whitehouse.
gov/omb/grants/spoc.html.
Faith-Based Organizations
Consistent with President Bushs
Executive Order 13279, December 12,
2002, it is OVW policy that faith-based
and community organizations, that
statutorily qualify as eligible applicants
under OVW programs, are invited and
encouraged to apply for assistance
awards.  Faith-based and community
organizations will be considered for
awards on the same basis as other
eligible applicants and, if they receive
assistance awards, will be treated on an
equal basis with non faith-based and
community organization grantees in the
administration of such awards.  No
eligible applicant or grantee will be
discriminated against on the basis of its
religious character or affiliation, religious
name, or the religious composition of its
board of directors or persons working in
the organization.
Civil Rights Compliance
All recipients of Federal grant funds are
required to comply with
nondiscrimination requirements
contained in various Federal laws,
including Title VI of the Civil Rights Act
of 1964 (Title VI) and section 809 of
the Omnibus Crime Control and Safe
Streets Act of 1968 (Safe Streets Act),
as amended.  In the event that a court
or administrative agency makes a
finding of discrimination on grounds of
race, color, religion, national origin,
gender, disability, or age against a
recipient of funds after a due process
hearing, the recipient must agree to
forward a copy of the finding to the
Office for Civil Rights of the Office of
Justice Programs.  All applicants should
consult the Assurances required with
the application funds to understand the
applicable legal and administrative
requirements.
Services to Limited-English-
Proficient (LEP) Persons:
National origin discrimination includes
discrimination on the basis of limited
English proficiency (LEP).  To ensure
compliance with Title VI and the Safe
Streets Act, recipients are required to
take reasonable steps to ensure that
LEP persons have meaningful access to
their programs.  Meaningful access may
entail providing language assistance
services, including oral and written
translation, where necessary.  The U.S.
Department of Justice has issued
guidance for grantees to assist them in
complying with Title VI requirements.
The guidance document can be
accessed on the Internet at
www.lep.gov or by contacting the
Office of Justice Programs Office for
Civil Rights at (202) 307-0690, or by
writing to the following address:
Office for Civil Rights
Office of Justice Programs
810 7th Street, N.W., 8th Floor
U.S. Department of Justice
Washington, DC 20531
How To Apply
Applicants must submit a fully executed
application to OVW through the Grants
Management System (GMS), including
all required supporting documentation.
Applications submitted via GMS must
be in the following word processing
formats:  Microsoft Word (*.doc*), PDF
files, (*.pdf*), or Text Documents (*.txt*).
(Please refer to Appendix A, the GMS
Quick Start Guide.)
The following documents must be
submitted via GMS:
? the SF-424;
? Certifications and Assurances;
? the project abstract and project
narrative; and
? the budget, budget summary and
budget narrative.
Supporting documentation can be
submitted either via fax to (202) 354-
4147, or electronically through GMS,
and can include:
? Certification of nonsupplanting
? An MOU
? A Current Indirect Cost rate
Agreement (if applicable)
Note: The Catalog of Federal
Domestic Assistance number for the
Supervised Visitation Program is
16.537.
The application number must be
included on the cover page of all faxes.
Detailed instructions on how to use the
GMS system to submit your application
online are available at OVWs web
page, www.ojp.usdoj.gov/vawo.  Also, a
toll-free telephone number has been
established for you to receive technical
assistance as you work through the
online application process, 1-888-549-
9901.
Application Due Date
Applications must be electronically
received by the close of business (5:30
p.m. EST) on March 4, 2004. The
application attachments (e.g., MOU,
Letter of Non-Supplanting, etc.) which
may be faxed to (202) 354-4147 or
submitted through GMS as attachments,
must also be received by 5:30 p.m. EST
on March 4, 2004.
We recommend that you register
through GMS at least two weeks before
the application due date, or no later than
February 19, 2004.  All applicants must
receive confirmation of  eligbility you are
eligible to submit an application through
GMS prior to completing the application
submission process.
For additional information, please
contact the Office on Violence
Against Women at (202) 307-6026.
APPENDIX A
Quick Start Guide
Quick-Start Guide to Using the Office of Justice Programs
Online Grants Management System
? Step 1.	Using your established Internet account,* go to
www.ojp.usdoj.gov/fundopps.htm.  An online GMS Application
Procedures Handbook is available on this page, and you may
link directly to OJP=s Grants Management System (GMS),
which will provide online "help" screens.
? Step 2.	Select "Logon to the Grants Management System
(GMS)" to apply for OJP grant funding.
? Step 3.	If you have never used GMS, click on "New User?
Register Here" and follow the on-screen instructions to
register with GMS.  After you register, you must pick the FY
2004 Safe Havens: Supervised Visitation and Safe Exchange
Grant Program solicitation and begin working on it so that
your registration will be sent to the Office on Violence Against
Women.  After registration, you will receive confirmation
through email that you are eligible to submit an application.
Confirmation may take up to one week.
If you are not a new user and have a GMS password, click on
ALogin.@  If your password has expired, you will receive an
AAuthentication Error@ or AUnauthorized User@ message.  In
this case, click on AHaving Login Problems?@ for assistance in
updating your password.
Please Note: Applicants must ensure that the information for
the authorizing official and alternate contact is entered
correctly.  The authorizing official is the individual authorized
to accept grant funds in your organization (e.g., executive
director, attorney general, governor).  If the individual applying
online is not the signing authority, that individual must list the
authorizing official=s name and contact information where
appropriate.
? Step 4.	To submit your application online, complete the
on-screen 424/Application for Federal Assistance and attach
and upload your budget detail and budget narrative, program
narrative, and other program attachments in either word
processing or spreadsheet files.  After submission, you will
receive confirmation through email that OVW has received
your application and you will be given an application number
for future reference.  Documents that cannot be submitted
electronically through GMS (e.g. MOU, nonsupplantation
certification) must be faxed to (202) 354-4147.  You must
include your GMS application number and the Program title,
Safe Havens: Supervices Visitation and Safe Exchange Grant
Program, on all materials submitted by fax.
If you have any questions about GMS or need technical assistance with applying
online, contact the GMS Hotline at 1-888-549-9901.
*If you do not have an Internet account, call the GMS Hotline at 1-888-549-9901 for
assistance.
Please note that final applications are due March 4, 2004, and will be
accepted through the Office of Justice Program=s online Grants Management
System (GMS). In addition, applicants should register online at least two weeks
prior to the application deadline.  It may take up to one week for you to receive
confirmation that you are eligible to apply.  Applications sent by fax will not be
accepted.
APPENDIX B
    Sample Memorandum of Understanding
SAMPLE  MEMORANDUM OF UNDERSTANDING
The County of ____________ is the lead Safe Havens: Supervised Visitation and
Safe Exchange Grant Program applicant, and supports the Local Supervised
Visitation Center (LSVC).  The County of __________ enters into a Memorandum
of Understanding (MOU) with the Community Domestic Violence Agency (CDVA),
LSVC and the local court system.
I. History of Relationship
The Local Supervised Visitation Center began collaborating with the Community
Domestic Violence Agency in 1999.  The LSVC and CDVA Directors met regularly
to discuss the provision of visitation services to victims of domestic violence.
Throughout this relationship, CDVA provided training for LSVC staff and
volunteers in the following areas: recognizing signs of domestic violence;
methods and strategies for working with victims of domestic violence; and,
domestic violence=s potential impacts on children and the battered person.  LSVC
accepts referrals from CDVA and the local court system for women in need of
supervised visitation services.  Additionally, the LSVC and CDVA Directors
continue to meet on a monthly basis to develop a comprehensive plan for
building a larger collaboration focused on supporting domestic violence
response and supervised visitation.
The partnering organizations= ultimate goal is the protection of domestic
violence victims and their children in all settings.  As a result, LSVC and CDVA
are striving to develop an expanded collaboration including child abuse and
neglect organizations, law enforcement, courts, hospitals, legal advocates,
families, and community groups.  The LSVC and CDVA Directors have identified
the local court system as a partner, and a court representative has begun
attending their monthly planning meetings.  The group=s immediate goal is to
develop an awareness and understanding among the potential collaborators of
the unique circumstances surrounding supervised visitation in cases of domestic
violence.
II.  Development of Application
Discussions regarding the collaborative effort that is proposed in the application
and detailed in this Memorandum began in earnest in June, 2000.  During their
regular monthly meetings, the agency directors and court representative
discussed the elements of the application and the appropriate roles for each
partner.  The LSVC Director met with center staff to develop a grant application
response.  This draft was supplemented with key judicial and CDVA staff
recommendations.  The LSVC Director also conducted an independent study of
similar supervised visitation programs in other jurisdictions.  This information
enhanced the quality of proposed programmatic elements. Additionally, the
Directors discussed the application process and expectations with the potential
members of the evolving collaboration.  These representatives provided input in
the initial development phase and feedback throughout the process.  Recent
meetings among the Executive Directors, County representatives and local court
representatives have led to the agreement reflected in this Memorandum and the
submission of the grant application.
III.  Roles and Responsibilities
Community Domestic Violence Agency
The CDVA Executive Director will provide co-leadership with the Director of the
LSVC for all non-administrative duties related to developing a cross-agency
collaboration among the child abuse and neglect organizations, law enforcement,
courts, hospitals, legal advocates and community groups.
The CDVA training staff will provide up to three domestic violence awareness
training sessions per year to the LSVC.  Additional collaboration members will be
invited to participate in these sessions.
Refer all domestic violence victims with children in need of supervised visitation
or exchange services to LSVC and follow-up on the outcome of the referrals.
Promote training/education of local law enforcement agencies and court
representatives regarding domestic violence issues and supervised visitation.
The CDVA may enter into agreements with these agencies as to the number of
training sessions to be provided.
Supervised Visitation Center
Dedicate X number of staff and volunteers to providing supervised visitation
services to families impacted by domestic violence, child abuse, sexual assault
and stalking.
Provide facilities (e.g. rooms, enclosed playground, etc.) for the program service
objectives.
The Director will support the growth of the collaborative effort, and supervise all
LSVC activities.  Additionally, the Director will submit program evaluation
information to local and national evaluators as required by the grantor.
Submit financial documentation for accounting as needed.
Maintain the confidentiality of individuals and families using the LSVC=s services.
Local Court System
Submit referrals and relevant case information to LSVC, and follow-up on the
outcome of the referrals.
Provide training for collaboration partners on the legal system and its role in
working with  victims of domestic violence, child abuse, sexual assault and
stalking.
Continue to designate a representative and alternate representative to participate
in the collaboration meetings.
County of ______________
The County will act as the fiscal agent for the grant project and ensure
compliance with the reporting requirements of the Office on Violence Against
Women. Additionally, the County will support the collaboration efforts of the
project by providing a conference room for monthly partner meetings.
IV. Time Line
The roles and responsibilities described above are contingent on the LSVC
receiving the funds requested for this project in the OVW grant application.  The
beginning and end dates of this collaborative effort would coincide with the grant
period, anticipated to be MM/DD/YY through MM/DD/YY.
Approval
We, the undersigned have read and agree with this MOU.  Further, we have
reviewed the portion of the proposed project budget pertaining to the
collaborative effort described here, and approve it.
By ____________________                             	By________________________
Director, Supervised Visitation Center          Director, Community Domestic
Violence Agency
Date __________________                              Date _______________________
By ____________________		 	By _________________________
County Official				   	Local Court Representative
Date __________________                              Date _______________________
Appendix C
   Sample Budget
OMB Approval No. 1121-0188
Expires 5-98
(Rev. 12/97)
Budget Detail Worksheet
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in
the preparation of the budget and budget narrative. You may submit the budget
and budget narrative using this form or in the format of your choice (plain sheets,
your own form, or a variation of this form). However, all required information
(including the budget narrative) must be provided. Any category of expense not
applicable to your budget may be deleted.
A. Personnel - List each position by title and name of employee, if available. Show the
annual salary rate and the percentage of time to be devoted to the project. Compensation
paid for employees engaged in grant activities must be consistent with that paid for similar
work within the applicant organization.
Name/Position 			Computation 				Cost
TOTAL ____________
B. Fringe Benefits - Fringe benefits should be based on actual known costs or an
established formula. Fringe benefits are for the personnel listed in budget category (A) and
only for the percentage of time devoted to the project. Fringe benefits on overtime hours
are limited to FICA, Workman=s Compensation, and Unemployment Compensation.
Name/Position 			Computation 				Cost
TOTAL ___________
C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training,
to field interviews, to advisory group meeting). Show the basis of computation (e.g., six
people to 3- day training at $X airfare, $X lodging, $X subsistence). In training projects,
travel and meals for trainees should be listed separately. Show the number of trainees and
unit costs involved. Identify the location of travel, if known. Indicate source of travel
policies applied: applicant's or federal travel regulations.
Purpose of Travel 	Location 	Item 		Computation 			Cost
TOTAL __________
D. Equipment - List nonexpendable items that are to be purchased (Note: Organization=s
own capitalization policy for classification of equipment should be used). Expendable items
should be included in the "Supplies" category. Applicants should analyze the cost benefits
of purchasing versus leasing equipment, especially high cost items and those subject to
rapid technical advances. Rented or leased equipment costs should be listed in the
"Contractual" category. Explain how the equipment is necessary for the success of the
project. Attach a narrative describing the procurement method to be used.
Item 					Computation 					Cost
TOTAL __________
E. Supplies - List items by type (e.g., office supplies, postage, training materials, copying
paper, and other expendable items, such as books and hand held tape recorders) and show
the basis for computation.  Generally, supplies include any materials that are expendable
or consumed during the course of the project.
Supply Items					 Computation 				Cost
TOTAL __________
F. Construction - As a rule, construction costs are not allowable. In some cases, minor
repairs or renovations may be allowable. Consult with the program office before budgeting
funds in this category.
Purpose 			Description of Work 				Cost
TOTAL __________
G. Consultants/Contractors - Indicate whether applicant=s formal, written procurement
policy or the Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be provided,
hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in
excess of $450 per day require additional justification and prior approval from OJP.
Name of Consultant		Service Provided	Computation				Cost
Subtotal _________
Consultant Expenses: List all expenses to be paid from the grant to the individual
consultant in addition to his or her fees (i.e., travel, meals, lodging)
Item 			Location 		Computation 				Cost
Subtotal _________
Contracts: Provide a description of the product or services to be procured by contract and
an estimate of the cost. Applicants are encouraged to promote free and open competition in
awarding contracts. A separate justification must be provided for sole source contracts in
excess of $100,000.
Item										Cost
Subtotal __________
TOTAL __________
H. Other Costs - List items (e.g., rent, document reproduction, telephone, janitorial or
security services, and investigative or confidential funds) by major type and the basis of the
computation. For example, provide the square footage and the cost per square foot for rent,
and provide a monthly rental cost and how many months to rent.
Description 				Computation 			Cost
							TOTAL _________
I. Indirect Costs - Indirect costs are allowed only if the applicant has a federally approved
indirect cost rate. A copy of the rate approval ( a fully executed, negotiated agreement)
must be attached. If the applicant does not have an approved rate, one can be requested by
contacting the applicant=s cognizant federal agency, which will review all documentation
and approve a rate for the applicant organization, or if the applicant=s accounting system
permits, costs may be allocated in the direct costs categories.
Description 				Computation 			Cost
TOTAL __________
Budget Summary - When you have completed the budget worksheet, transfer the totals for
each category to the spaces below. Compute the total direct costs and the total project costs.
Indicate the amount of federal funds requested and the amount of nonfederal funds that
will support the project.
Budget Category 						Amount
A. 	Personnel 						__________
B. 	Fringe Benefits						__________
C. 	Travel							__________
D. 	Equipment						__________
E. 	Supplies							__________
F. 	Construction						__________
G. 	Consultants/Contracts					__________
H. 	Other							__________
Total Direct Costs					__________
I. 	Indirect Costs						__________
TOTAL PROJECT COSTS 				__________
Federal Request	__________
Nonfederal Amount 	__________
SAMPLE   REVISED   12/18/2004
Budget Detail Worksheet: Local or Tribal Implementation Grant
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in
the preparation of the budget and budget narrative. You may submit the budget
and budget narrative using this form or in the format of your choice (plain sheets,
your own form, or a variation of this form). However, all required information
(including the budget narrative) must be provided. Any category of expense not
applicable to your budget may be deleted.
(Example assumes a 24 month budget period)
A. Personnel - List each position by title and name of employee, if available. Show
the annual salary rate and the percentage of time to be devoted to the project.
Compensation paid for employees engaged in grant activities must be consistent
with that paid for similar work within the applicant organization.
Name/Position	Computation                              Cost
Project Director	($60,000 x 100% x 2)	$120,000
3 Visitation Monitors	($25,000 x 50% x 2 x 3)             $  75,000
	TOTAL	$195,000
The Project Director will oversee all supervised visitation center(s) activity,
provide supervision to the visitation monitors, and conduct case reviews on a
monthly basis with project staff.  The Project Director is also responsible for
developing funding for the center.  This individual will write monthly case reports
and updates to be sent to judicial oversight committees. Visitation monitors will
be present during child exchanges and visits between non-custodial parents and
children.  They will record details of the interactions between visiting family
members, and submit that information to the Project Director.
B. Fringe Benefits - Fringe benefits should be based on actual known costs or an
established formula. Fringe benefits are for the personnel listed in budget
category (A) and only for the percentage of time devoted to the project. Fringe
benefits on overtime hours are limited to FICA, Workman=s Compensation, and
Unemployment Compensation.
Name/Position			Computation			Cost
Employer=s FICA 			$195,000 x   7.65% 		$14,918
Retirement 				$195,000 x   6% 			$11,700
Health Insurance 			$195,000 x 12%			$23,400
Workman=s Compensation 	$195,000 x   1% 			$  1,950
Unemployment Compensation 	$195,000 x   1%			$  1,950
TOTAL 	$53,918
C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to
training, field interviews, advisory group meeting, etc.). Show the basis of
computation (e.g., four people to 3- day training at $X airfare, $X lodging, $X
subsistence). In training projects, travel and meals for trainees should be listed
separately. Show the number of trainees and unit costs involved, Identify the
location of travel, if known. Indicate source of Travel Policies applied, Applicant
or Federal Travel Regulations.
Purpose of Travel	Location	Item		Computation		      Cost
OJP-TA		Unknown	Airfare 	($560 x 4 people x 6 trips)
     $13,440
Hotel		($100/night x 3 nights x
		 4 people x 6 trips)	  	     $ 7,200
Meals 	($50/day x 3 days x
		4 people x 6 trips) 		     $ 3,600
Ground Transportation
($50/trip x 4 people
 x 6 trips)                    	     $ 1,200
   TOTAL                      $25,440
D. Equipment -List non-expendable items that are to be purchased (Note:
Organization=s own capitalization policy for classification of equipment should be
used). Expendable items should be included in the @Supplies@ category.
Applicants should analyze the cost benefits of purchasing versus leasing
equipment, especially high cost items and those subject to rapid technical
advances. Rented or leased equipment costs should be listed in the @Contractual@
category. Explain how the equipment is necessary for the success of the project.
Attach a narrative describing the procurement method to be used.
Item					Computation 			Cost
2 - Pentium III Processor 	($2,500 x 2)	 			$5,000
1 - Building Security System	($6,960 x 1)				$6,960
3 - Metal Detector Wands		($250 x 3)				$   750
The computers will be used by the Project Director and Site Supervisor to record
participant information, compose case notes and reports, and manage
information on supervised visitation and safe exchange services.  The building
security system will be installed at the project site to ensure participant and staff
safety.  The metal detector wands will be used by the security staff and the site
supervisor to inspect participants for weapons before they visit with or drop off
children.
        TOTAL         $12,710
E. Supplies - List items by type (office supplies, postage, training materials,
copying paper, and expendable items such as books, hand held tape recorders)
and show the basis for computation.  Generally, supplies include any materials
that are expendable or consumed during the course of the project.
Supply Items			Computation		Cost
Office Supplies 			($55/mo x 24 mo)		$1,320
Postage 				($25/mo x 24 mo) 		$   600
Training Materials
   - Parenting Class 		($4/set x 100 sets) 	   	$   400
Children=s Books			($5 x 80 books)		$   400
Parenting Books			($20 x 15 books)		$   300
Snacks 				($400/yr x 2 years)		$   800
Games, stuff animals, art supplies	Best Estimate	$   461
toys, and activities
									TOTAL $4,281
Office supplies and postage are needed for general operation of the program.
Training materials will be developed and used by the Site Supervisor and Project
Director to conduct parenting classes for individuals who voluntarily participate
in the program.  The children=s books will be available to family members for use
during visits.  The parenting books will be available to parents while they are at
the center.  Snacks will be made available to children who are visiting for more
than one hour. One time purchase of games, toys, art supplies to be used by
children that are waiting for parents.
F. Construction - As a rule, construction costs are not allowable. In some cases,
minor repairs or renovations may be allowable, consult with the program office
before budgeting funds in this category.
Purpose 			Description of Work 		     Cost
TOTAL     $0
G. Consultants/Contracts - Indicate whether applicant=s formal, written
Procurement Policy or the Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be
provided, hourly or daily fee (8-hour day), and estimated time on the project.
Consultant fees in excess of $450 per day require additional justification and
prior approval from OVW.
Name of Consultant	Service Provided		Computation	Cost
Jane Doe 			Domestic Violence
Trainer			($250/day x 6 days)    $  1,500
John Doe 			Personal Safety
Trainer			($250/day x 6 days)    $  1,500
Security Guards             	(2 guards @ $13.00 per hour x	                          $24,960
                                                   40 hrs per month x 24 months)
Licensed psychologist, specializing in domestic violence and child abuse cases,
will supervise Atherapeutic visits@, as needed. In addition, the psychologist will
provide case consultation to center staff on a bi-weekly basis.
$50 per hour x 3hrs per week x 104 weeks					     $15,600
$50 per hour x 2hrs per biweekly x 52 weeks 				     $  5,200
    									     Subtotal       $48,760
Jane Doe, Domestic Violence Trainer, will be hired to assist with the education of
new center staff, volunteers, local domestic violence advocates, court
representatives, and law enforcement officers collaborating with the center. The
training sessions will be held three times per year.  John Doe, Personal Safety
Trainer, will be hired to teach center staff and volunteers techniques for
protecting themselves against physical assault and general safety tips.  These
training sessions will also be held three times per year.  Independent security
guards will be hired to support the center staff during visitation hours only.
Consultant Expenses: List all expenses to be paid from the grant to the individual
consultant in addition to their fees (i.e., travel, meals, lodging etc.)
Item 			Location 		Computation 		Cost
Airfare 		San Diego		$500 x 6 trips 	           $3,000
Hotel and Meals 				($100/day x 12 days) 	$1,200
Mileage					($.34/mile x 25 miles x 6)	$     51
								Subtotal       $4,251
Jane Doe is expected to make up to six trips to provide training and technical
assistance to the project.  She will have an additional day included for travel
purposes.  John Doe is a local trainer, and will travel to and from the center using
his own vehicle.  He is expected to make six trips to the center or designated
training site.
Contracts: Provide a description of the product or services to be procured by contract
and an estimate of the cost, Applicants are encouraged to promote free and open
competition in awarding contracts. A separate justification must be provided for sole
source contracts in excess of $100,000.
Item							Computation	   Cost
24hour security monitoring with 		($60 x 24)		   $1,440
fire/police/panic alarm system
 									Subtotal   $1,440
               TOTAL $54,451
H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or
security services, and investigative or confidential funds) by major type and the
basis of the computation. For example, provide the square footage and the cost
per square foot for rent, and provide a monthly rental cost and how many months
to rent.
Description 				Computation 			           Cost
Telephone 				($100/mo. x 24) 		                      $  2,400
Printing/Reproduction 		($75/mo. x 24) 		                      $  1,800
                             TOTAL   $  4,200
I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally
approved indirect cost rate. A copy of the rate approval, ( a fully executed,
negotiated agreement), must be attached. If the applicant does not have an
approved rate, one can be requested by contacting the applicant=s cognizant
Federal agency, which will review all documentation and approve a rate for the
applicant organization, or if the applicant=s accounting system permits, costs may
be allocated in the direct costs categories.
Description 				Computation 		Cost
No indirect cost is requested.
     TOTAL    $0
Budget Summary - When you have completed the budget worksheet, transfer the
totals for each category to the spaces below. Compute the total direct costs and
the total project costs. Indicate the amount of Federal requested and the amount
of non-Federal funds that will support the project.
Budget Category 	Amount
A. 	Personnel	$195,000
B. 	Fringe Benefits	$ 53,918
C. 	Travel	$ 25,440
D. 	Equipment	$ 12,710
E. 	Supplies	$   4,281
F. 	Construction	$          0
G. 	Consultants/Contracts	$ 54,451
H. 	Other	$   4,200
Total Direct Costs	$350,000
I. 	Indirect Costs	$          0
TOTAL PROJECT COSTS 	$350,000
Federal Request	$350,000
Non-Federal Amount 	$       NA
Appendix D
Sample Non-Supplanting Letter
SAMPLE
[Applicant Letterhead]
[date]
Diane M. Stuart
Director
Office on Violence Against Women
810 7th Street, NW
Washington, DC  20531
Dear Ms. Stuart:
[Applicant] certifies that any funds awarded through the Safe Havens: Supervised
Visitation and Safe Exchange Grant Program will be used to supplement existing
funds for program activities and will not replace (supplant) nonfederal funds that
have been appropriated to support supervised visitation and safe exchange of
children, by and between parents, in situations involving domestic violence, child abuse,
sexual assault, or stalking. The [name of applicant] understands that supplanting
violations can result in a range of penalties, including suspension of future funds
under this program, suspension or debarment from federal grants, recoupment of
monies provided under this grant, and civil and/or criminal penalties.
	Sincerely,
	[Applicant's Authorizing Official]
  Jaffe, P.G., Children of Domestic Violence:
Special Challenges in Custody and Visitation
Dispute Resolution. In J. Carter, C. Heisler, &
M. Runner (Eds.), Domestic Violence and
Children: Resolving Custody and Visitation
Disputes, A National Judicial Curriculum, (San
Francisco: Family Violence Prevention Fund),
pp.22-30.
  For the purposes of this grant program, a state
is defined to include all states, the District of
Columbia, the Commonwealth of Puerto Rico,
and the Virgin Islands, American Samoa, Guam
and the Northern Mariana Islands.
  The term underserved populations, as
defined in section 2008 of Title I of the
Omnibus Crime Control and Safe Street Act
of 1968 (42 U.S.C. 3796gg-2), includes
populations underserved because of
geographic location (such as rural
isolation), underserved racial and ethnic
populations, populations underserved
because of special needs (such as
language barriers, disabilities, alienage
status, or age), and any other population
determined to be underserved by the state
planning process in consultation with the
Attorney General.