Ordering Clothing with the U.S. Geological Survey Visual Identifier

To: "DC - All District Chiefs"<distribution>,
        "B  - Branch Chiefs and Offices"<distribution>
From: "Catherine L Hill, ACH/Operations, Reston, VA "<clhill>
Cc: "A  - Division Chief and Staff"<distribution>,
        "Catherine L Hill, ACH/Operations, Reston, VA "<clhill>,
        "Stephen F Blanchard, Deputy ACHO, Reston, VA "<sfblanch>,
        "William G Shope Jr., Chief, Br. of Oper. Support, Reston, VA "<wgshope>,
        "Alice C Dilandro, Secretary (S), Reston, VA "<dilandro>
Subject: Ordering Clothing with the U.S. Geological Survey Visual
         Identifier
Date: Tue, 12 May 1998 10:01:58 -0400
Sender: "Alice C Dilandro, Secretary (S), Reston, VA "<dilandro>

In Reply Refer To:
Mail Stop 405

                       MEMORANDUM

					         May 12, 1998  

To:	  District Chiefs
	  Branch and Office Chiefs

From:     Catherine L. Hill /signed/
          Assistant Chief Hydrologist for Operations

Subject:  Ordering Clothing with the U.S. Geological Survey Visual
          Identifier

This memorandum announces the availability and presents instructions for 
Water Resources Division (WRD) Offices to order officially authorized 
clothing with the new U.S. Geological Survey (USGS) Visual Identifier 
(VI).  WRD encourages the purchase and wearing of this VI apparel for all
employees that have contact with or can be seen by the public to increase
visibility and identification of the USGS.  The costs of this clothing 
may be charged directly to projects for all purposes or indirectly via 
the overhead accounts when purchased specifically for outreach purposes.  
No additional appropriations have been made available for clothing.

The USGS Manual Chapter (408.3) addressing the VI clothing policy can be 
found at the following URL address:
 
	    http://www.usgs.gov:8888/usgs-manual/400/408-3.html

The bureau policy addresses responsibilities, procedures, and clothing 
specifications.  Official identification clothing may be issued to USGS
employees for wearing while in an official duty status in specified 
instances, including field work, disaster sites, outreach activities, 
media interviews and events, and other instances where public interaction 
occurs on a regular basis.  The bureau policy requires the wearing of VI 
clothing at disaster locations; all other use is optional.  The bureau 
policy does not apply to clothing that is purchased for non-monetary 
awards or clothing that is purchased with personal funds.  Decisions 
regarding the purchase and wearing of VI clothing are left to local 
management, but these decisions must be documented in writing in a 
memorandum to all employees.  These decisions must be consistent with the 
USGS policy.  

Clothing purchases may not exceed $400 per person per year.  To ensure 
that this statutory limit is not exceeded, offices must maintain records 
that support and track these expenditures.  The attachment contains the 
ordering and authorization forms with the price list.  An authorization 
form must be prepared for each employee's VI clothing requirements.  The 
requirements from all approved authorization forms are to be consolidated 
on one ordering form.  The authorization form must be reviewed and signed 
by the employee, supervisor, and administrative officer and retained by 
the local office in its official accounting records for 6 years.

All orders will be filled through the the Reston Service and Supply 
Center (RSSC).  Orders may be placed directly with the RSSC by fax
(703-648-7226) or email (userid rssc).  National Center offices may 
present a hard copy of the order form to the RSSC during any visit.  
Orders can also be placed through WRD's new one-stop-shopping (One-Stop) 
system developed by the Hydrologic Instrumentation Facility.  There will 
be no need for One-Stop users to complete the attached order form.  Use 
of the authorization form is required no matter how the order is placed.

Information on accessing the One-Stop was distributed in a memorandum 
from the Assistant Chief Hydrologist for Operations on April 3, 1998.  
The One-Stop provides access to five sources of equipment and supplies 
including the RSSC.  Orders placed through the One-Stop using the 
Netscape, Internet Explorer, or any other HTML 3.0 compatible browser 
will be forwarded to the RSSC for processing.  Use of Mosaic is not 
supported for One-Stop.  Confirmation of VI clothing orders through 
One-Stop will be sent to the cost center administrative officer.  

The web site address foe One-Stop is:   http://1stop.usgs.gov

Orders may be placed with the RSSC directly or through the One-Stop 
effective immediately.  The delivery time is anticipated to be about 30 
days.  If you have any questions regarding the operation of the 
RSSC, please contact Francisco Lourido, phone: (703) 648-7276 or send 
email to flourido.  Questions regarding One-Stop should be sent to Cheryl 
Nelson, phone (601) 688-1550 or send electronic mail to cpnelson.  If you 
have questions regarding WRD's implementation of the VI policy, please 
contact William Shope, phone (703) 648-5364.

Attachments

Copy to:  WRD Senior Staff


Attachment 

                                
     OFFICIAL VISUAL IDENTIFICATION CLOTHING AUTHORIZATION
                                
                                
Employee Name:                                      Date:
                                
Office/Division:
                                
Address:
                                
City, State, Zip:                                
Telephone:
                                

Description
Stock Number  Size    Unit Price        Quantity       Total

Cap, Green, White USGS VI

  841500LP13000  Low Crown   Each  7.98  Quantity       Total

  841500LP13001  High Crown  Each  7.98  Quantity       Total

Jacket, Green, White USGS VI

  841500LP13002  S    Each  47.06  Quantity             Total

  841500LP13003  M    Each 47.06   Quantity             Total    

  841500LP13004  L    Each 47.06   Quantity             Total
 
  841500LP13005  XL   Each 47.06   Quantity             Total

  841500LP13006  XXL  Each 51.00   Quantity             Total

  841500LP13012  XXXL Each 55.02   Quantity             Total

Polo Shirt, Green, White USGS VI

  841500LP13007  S   Each 19.43   Quantity              Total

  841500LP13008  M   Each 19.43   Quantity              Total

  841500LP13009  L   Each 19.43   Quantity              Total 

  841500LP13010  XL  Each 19.43   Quantity              Total

  841500LP13011  XXL Each 20.74   Quantity              Total

Sweatshirt, Green, White USGS VI

  841500LP13013  M   Each 35.28   Quantity              Total

  841500LP13014  L   Each 35.28   Quantity              Total

  841500LP13015  XL  Each 35.28   Quantity              Total

  841500LP13016  XXL Each 36.82   Quantity              Total

T-Shirt, Gray, Green USGS VI

  841500LP13017  S   Each 7.04    Quantity              Total

  841500LP13018  M   Each 7.04    Quantity              Total

  841500LP13019  L   Each 7.04    Quantity              Total

  841500LP13020  XL  Each 7.04    Quantity              Total

  841500LP13021  XXL Each 8.03    Quantity              Total

T-Shirt, Orange, White USGS VI

  841500LP13022  S   Each 6.82    Quantity               Total

  841500LP13023  M   Each 6.82    Quantity               Total

  841500LP13024  L   Each 6.82    Quantity               Total

  841500LP13025  XL  Each 6.82    Quantity               Total

  841500LP13026  XXL Each 8.03    Quantity               Total

Vest Field, Orange, Black USGS VI

  834000LP10301 Sz 40-42, M  Each 55.00    Quantity       Total

  834000LP10303 Sz 44-46, L  Each 55.00    Quantity       Total

  834000LP10305 Sz 48-50, XL Each 55.00    Quantity       Total
               

Vest Field, Tan, White USGS VI

  834000LP12001 Sz 40-42, M  Each 55.00    Quantity        Total

  834000LP12003 Sz 44-46, L  Each 55.00    Quantity        Total

  834000LP12005 Sz 48-50, XL Each 55.00    Quantity        Total

                                                                          
                                     Order  Total:                        
                                 Previous Balance:
                            New Fiscal Year Total:
                                Maximum Allowable: $400.00
                                Available Balance:                        
          
                                                                
_____________________________    _______________________________________ 
   Employee's Signature              Supervisor's Name and Signature 
    
            
_____________________________     ________________________________     
   Administrative Officer            Date   (AO signs and files) 
    


________________________________________________________________________

             VISUAL IDENTIFICATION CLOTHING ORDER FORM

Date:                     Billing Account Nr.:          
Office/Division:          Point of Contact:>
Address:

City, State, Zip:

Telephone: 

Description
Stock Number  Size    Unit Price        Quantity          Total

Cap, Green, White USGS VI

  841500LP13000  Low Crown   Each  7.98  Quantity     Total

  841500LP13001  High Crown  Each  7.98  Quantity     Total

Jacket, Green, White USGS VI

  841500LP13002  S    Each  47.06  Quantity           Total

  841500LP13003  M    Each 47.06   Quantity           Total    

  841500LP13004  L    Each 47.06   Quantity           Total 

  841500LP13005  XL   Each 47.06   Quantity           Total

  841500LP13006  XXL  Each 51.00   Quantity           Total

  841500LP13012  XXXL Each 55.02   Quantity           Total

Polo Shirt, Green, White USGS VI

  841500LP13007  S   Each 19.43   Quantity             Total

  841500LP13008  M   Each 19.43   Quantity             Total

  841500LP13009  L   Each 19.43   Quantity             Total 

  841500LP13010  XL  Each 19.43   Quantity             Total

  841500LP13011  XXL Each 20.74   Quantity             Total

Sweatshirt, Green, White USGS VI

  841500LP13013  M   Each 35.28   Quantity              Total

  841500LP13014  L   Each 35.28   Quantity              Total

  841500LP13015  XL  Each 35.28   Quantity              Total

  841500LP13016  XXL Each 36.82   Quantity              Total

T-Shirt, Gray, Green USGS VI

  841500LP13017  S   Each 7.04    Quantity              Total

  841500LP13018  M   Each 7.04    Quantity              Total

  841500LP13019  L   Each 7.04    Quantity              Total

  841500LP13020  XL  Each 7.04    Quantity              Total

  841500LP13021  XXL Each 8.03    Quantity              Total

T-Shirt, Orange, White USGS VI

  841500LP13022  S   Each 6.82    Quantity               Total

  841500LP13023  M   Each 6.82    Quantity               Total

  841500LP13024  L   Each 6.82    Quantity               Total

  841500LP13025  XL  Each 6.82    Quantity               Total

  841500LP13026  XXL Each 8.03    Quantity               Total

Vest Field, Orange, Black USGS VI

  834000LP10301 Sz 40-42, M  Each 55.00    Quantity       Total

  834000LP10303 Sz 44-46, L  Each 55.00    Quantity       Total

  834000LP10305 Sz 48-50, XL Each 55.00    Quantity       Total
               

Vest Field, Tan, White USGS VI

  834000LP12001 Sz 40-42, M  Each 55.00    Quantity        Total

  834000LP12003 Sz 44-46, L  Each 55.00    Quantity        Total

  834000LP12005 Sz 48-50, XL Each 55.00    Quantity        Total

                                 Grand Total:
                                                                          

IN ACCORDANCE WITH U.S. GEOLOGICAL SURVEY POLICY, AN AUTHORIZATION FORM 
MUST BE COMPLETED, SIGNED, AND RETAINED FOR EVERY EMPLOYEE THAT IS 
REPRESENTED IN THE ORDERS FOR VISUAL IDENTIFICATION CLOTHING.