U.S. DEPARTMENT OF HOMELAND SECURITY 
FISCAL YEAR 2009 

HOMELAND SECURITY GRANT PROGRAM 

INVESTMENT JUSTIFICATION REFERENCE GUIDE 

NOVEMBER 2008 


U.S.DEPARTMENT OFHOMELANDSECURITY 


CONTENTS 


Contents........................................................................................................................ 1 
Part I. OVERVIEW..........................................................................................................2 


A. Investment Justification in FY 2009 ....................................................... 2 
Part II. ENHANCEMENTS FROM FY 2008 TO FY 2009................................................ 3 


A. Feedback from Preparedness Stakeholders and Partners .................. 3 


B. Updates Made to the FY 2009 Investment Justification ....................... 3 
Part III. INVESTMENT JUSTIFICATION QUESTIONS .................................................. 4 


A. Overall Investment Justification Section............................................... 5 


B. Baseline .................................................................................................... 7 


C. Strategy .................................................................................................... 8 


D. Implementation ...................................................................................... 10 


E. Impact ..................................................................................................... 13 
Part IV. SCORING ........................................................................................................ 14 
Part V. MULTI-APPLICANT SUBMISSIONS ............................................................... 16 
Part VI. GRT IJ SUBMISSION MODULE ..................................................................... 22 
APPENDIX A. DEFINITIONS AND ACRONYMS ......................................................... 23 
APPENDIX B. INVESTMENT PLANNING WORKSHEET ........................................... 25 
APPENDIX C. MULTI-APPLICANT INVESTMENT PLANNING WORKSHEET..........40 


1 



PART I. 

OVERVIEW 


This Homeland Security Grant Program (HSGP) Investment Justification Reference 
Guide will provide an overview of changes incorporated into the FY 2009 Investment 
Justification based on feedback received from stakeholders and partners, provide 
clarification for all Investment Justification questions, and provide an overview of the 
scoring criteria against which the Investment Justification questions will be evaluated. 
The FY 2009 HSGP Investment Justification Reference Guide complements the FY 
2009 HSGP Guidance and Application Kit, developed by the Department of Homeland 
Security (DHS). 

A. Investment Justification in FY 2009 
States, territories, and Urban Areas requesting FY 2009 HSGP funding are required to 
use the web-based IJ submission module provided by DHS in the Grants Reporting 
Tool (GRT). The Investment Justification may include up to 15 Investments and must 
account for all HSGP funds requested by the applicant. State and territory applications 
should only include State Homeland Security Program (SHSP), Metropolitan Medical 
Response System (MMRS), and Citizen Corps Program (CCP) funds. MMRS Steering 
Committees and Citizen Corps Councils should be involved in the development of 
MMRS and CCP Investments. Urban Area applications must account only for Urban 
Areas Security Initiative (UASI) funding. Similar to last year, States, territories, and 
Urban Areas may submit Multi-Applicant Investments, which represent a shared interest 
between two or more States and territories, or a shared interest between two or more 
Urban Areas. 

Per the requirements in the FY 2009 HSGP Guidance and Application Kit, at least 25 
percent of FY 2009 HSGP funding (SHSP, UASI, MMRS, and CCP) must be collectively 
allocated to the Strengthening Preparedness Planning Priority through planning, training 
and exercise activities. 

In FY 2009, DHS is providing all States and Urban Areas with targeted allocations 
based on the Departments relative risk assessment in advance of the Investment 
Justifications for SHSP and UASI funding. The purpose of this information is to 
increase grantee program management effectiveness by identifying funding availability 
in the initial stages of the grant process as well as to increase grantee accountability. 
States and Urban Areas should focus their Investments based on the targeted allocation 
and submit applications for up to 110 percent (110%) of the targeted allocation. 
Subsequently, when determining the final allocation, DHS may increase or decrease the 
targeted SHSP and UASI allocations by up to 10 percent based on the results of the 
effectiveness analysis (see Part II of the FY 2009 HSGP Guidance and Application Kit 
for additional information). For FY 2009 HSGP, there is an optional cost sharing 
opportunity that will provide a bonus in the effectiveness analysis. Applicants that 
identify optional cash and /or in-kind cost sharing funds may receive up to a 5 point 
bonus to their effectiveness score. 

2 



PART II. 

ENHANCEMENTS FROM 
FY 2008 TO FY 2009 


A. Feedback from Preparedness Stakeholders and Partners 
Throughout the course of the FY 2008 HSGP review and scoring process, DHS 
collected and compiled recommendations from a variety of stakeholder and partner 
sources, including peer reviewer surveys following the peer review conference, 
participant surveys from the After Action Conference, as well as formal and informal 
stakeholder and partner discussions conducted throughout the year. The DHS-
sponsored After Action Conference held in San Francisco, California on August 20, 
2008 involved approximately 150 State, territory, Tribal, and local representatives from 
40 States and territories and 5 Tribes. 

The feedback and recommendations provided by the stakeholder and partner 
community were instrumental in refining the FY 2009 HSGP Investment Justification 
and peer review process. 

B. Updates Made to the FY 2009 Investment Justification 
In updating the FY 2009 Investment Justification, DHS placed significant emphasis on 
the feedback and recommendations from stakeholders and partners. Several of the 
stakeholder and partner recommendations and actions implemented by DHS include: 

9 
Enhanced Milestones, Investment Challenges and Outputs/Outcomes. 

Milestones, Investment Challenges, and outputs/outcomes have been consolidated 
into the new Accomplishments question. This question will allow applicants to more 
easily identify the major accomplishments they hope to achieve during the HSGP 
period of performance, the milestones that will mark their progress towards these 
accomplishments, and the challenges that may impede successful implementation of 
the Investment. 

9 
Expand Funding Plan Character Limit. The character limit for each response area 
of the Funding Plan has been increased so that applicants may provide additional 
details about the planned expenditure of their allocated FY 2009 HSGP funds. 

9 
Project Management. The Project Management question has been moved to the 
Overall section to allow applicants to outline the management team that will be used 
across all Investments within an Investment Justification rather than at the individual 
Investment level. 

3 



PART III. 


INVESTMENT JUSTIFICATION QUESTIONS 


Each Investment Justification will be evaluated by a panel of peer reviewers to 
determine the anticipated effectiveness of an applicants plan to address national and 
local priorities (including the National Preparedness Guidelines and applicant-specific 
priorities), with the overall goal of managing risk and building preparedness capabilities. 

DHS has defined anticipated effectiveness as: 

 
The extent to which the Investment supports the vision of the State, territory, 
Tribe, or Urban Area Homeland Security Strategy and program planning activities 
 
The ability to successfully execute and implement the Investment to achieve the 
planned Investment outputs and outcomes 
The HSGP Investment Justification consists of an Overall Investment Justification 
section and up to 15 Investments. Each of the 15 individual Investments contains four 
individual Investment categories: Baseline, Strategy, Implementation, and Impact. 
Within these four categories there are a total of 12 individual Investment questions. 

This section will provide additional details regarding each question in the Overall 
Investment Justification section and each of the four individual Investment categories, 
including helpful hints for responding to those questions. Additionally, in response to 
stakeholder and partner feedback, examples have been provided for those questions for 
which stakeholders and partners have requested additional information. These 
examples are for illustrative purposes only and do not reflect actual or recommended 
Investments for the enhancement of preparedness capabilities. They are intended to 
demonstrate the type and level of detail of information necessary to respond to the FY 
2009 HSGP Investment Justification questions. 

4 



A. Overall Investment Justification Section 
Question Scoring Criteria Helpful Hints and Tips 
Overall Investment Justification Section 
Overall Investment Justification 
Question: Describe your understanding of 
the spectrum of terrorism and natural 
hazard risks your State/territory/Urban 
Area faces. Explain how this understanding 
influenced development of this Investment 
Justification. 
States applying for HSGP funding must 
also include a description of how they plan 
to allocate grant funds to local units of 
government within 45 days of award. 
(4,000 char. max) 
 The information 
provided is not scored 
as an individual 
section; however, it is 
considered in the 
Portfolio Score, and 
should demonstrate 
the relationship 
between the individual 
Investments and the 
applicants 
understanding of risk 
 
Describe the risks to your State/territory/Urban Area; remember to 
include: 
o Terrorism risks 
o Natural hazard risks; and 
o Risk information from your own planning processes 
 
Potential sources of information to assist with this response include: 
o State/territory/Urban Area risk assessments and analyses 
Management & Administrative Costs 
Question: States, territories and Urban 
Areas must provide a brief overall 
summary of planned management and 
administrative (M&A) expenditures that 
support the implementation of the 
Investments proposed in this Investment 
Justification. (2,500 char. max) 
 The information 
provided is not scored 
as an individual 
section; however, it is 
considered in the 
Portfolio Score 
 
Describe all M&A costs required to implement the Investments 
proposed in this Investment Justification 
 
Potential sources of information to assist with this response include: 
o Part VI. B of the FY 2009 HSGP Guidance and Application Kit 

5 



Question Scoring Criteria Helpful Hints and Tips 
Overall Investment Justification Section 
Project Management Question: Describe 
the management teams roles and 
responsibilities, governance structures, and 
subject matter expertise specifically required 
for all of the Investments included in this 
Investment Justification. (2,500 char. max) 
 The information 
provided is not scored 
as an individual 
section; however, it is 
considered in the 
Portfolio Score and 
should demonstrate 
the teams ability to 
manage the 
Investments listed in 
the application 
 
Identify the roles, responsibilities, and qualifications of the project 
manager responsible for implementing the Investments proposed in 
the Investment Justification 
 
Identify other operational roles and subject matter expertise necessary 
for managing the proposed Investments in the Investment 
Justification, including the responsibilities associated with each role 
 
Describe operational roles and responsibilities specific to the 
successful implementation of the Investments proposed in the 
Investment Justification 
 
Describe how the subject matter expertise will be used in the 
implementation of the Investment 
 
Subject matter expertise may include: 
o Homeland security related subject matters (e.g., biohazard, 
search and rescue, specialized training) 
o Administrative functions necessary for implementing the 
Investment Justification (e.g., accounting, procurement) 
 
The response should serve as supporting material for question III.C. of 
the Investment and should not be a description of the organizational 
structure of the homeland security agency 
 
If the management team differs for each Investment, the differences 
(e.g., roles, responsibilities, governance structure, subject matter 
expertise, etc.) should be outlined in question III.C. of the Investment 

Individual Investment Questions 

Individual Investment questions provide information regarding each Investment. There are 12 individual Investment questions, in 
addition to the Investment Heading. In order for an Investment to be considered complete, all questions, including the Investment 
Heading, must be addressed. For details on Multi-Applicant Investments, see Part V of this reference guide. 

6 



B. Baseline 
Helpful

Question Scoring Criteria 
Baseline 
I.A. Baseline  Previous HSGP 
Request Name and Funding: If the 
Investment was included in a previous 
HSGP request, please provide the name 
of the Investment and the total amount of 
HSGP funding that was dedicated to this 
Investment, if any. 
 
The information provided is not 
scored as an individual section; 
however, it is considered in the 
Comprehensive Investment Score 
and should establish the 
Investments background and 
progress made to date 
I.B. Baseline  Purpose Statement: 
Describe, at a high-level, what activities 
will be implemented and what will be 
accomplished by this Investment. (1,000 
char. max) 
I.C. Baseline  Description: Provide a 
description of the current state of this 
Investment, its objectives, and any 
accomplishments that will be completed 
prior to the application of FY 2009 HSGP 
funds. Include in this description whether 
this is a new or ongoing Investment. 
Describe the capability gap(s) that this 
Investment is intended to address. 
(1,500 char. max) 


 
If this Investment was included in a previous 
HSGP Investment Justification submission, 
provide the Investment name and the total 
amount of HSGP funding used (not 
requested) 
intsH 
Identify the goals of the Investment 
 
Identify, at a high-level, the key activities 
required to successfully implement the 
Investment 
 
Identify why the project is a necessary 
Investment for your State/territory/Urban Area 
All Investment Types (new and ongoing): 
 
Describe the current state (baseline or starting 
point) of the Investment at the beginning of the 
FY 2009 HSGP period of performance 
 
Discuss Investment objectives expected to be 
accomplished over the FY 2009 HSGP period 
of performance 
 
Identify the capability gap(s) that this 
Investment is intended to address 
Ongoing Investment: Include accomplishments 
to date, such as: 
 
Major milestones, purchases, training 
activities, or other implementation steps that 
have been or will be started and/or completed 
before the application of FY 2009 HSGP funds 
New Investment: If the proposed Investment is 
new, please indicate that there are no 
accomplishments to date 

7 



C. Strategy 
Question Scoring Criteria 
Strategy 
II.A. Strategy  State Preparedness 
 
Response provides linkage between 
Report: Explain how this Investment the Investment and Initiatives from 
supports Initiatives in the State the State Preparedness Report 
Preparedness Report. Please reference 
 
Response demonstrates how the 
relevant page numbers in the State Investment will contribute to reaching 
Preparedness Report. (Part of overall State Preparedness Report targets 
Investment 15,000 char. max) 
II.B. Strategy  Homeland Security 
 
Response provides linkage between 
Strategy goals and objectives: Explain the Investment and Homeland 
how this Investment supports the Security Strategy goals and 
State/territory/Urban Area Homeland objectives 
Security Strategy goals and objectives. 
 
Response demonstrates how the 
Please reference relevant goal and Investment will support the 
objective numbers in the Homeland Security Strategy goals 
State/territory/Urban Area Homeland and objectives 
Security Strategy. (Part of overall 
Investment 15,000 char. max) 

Reference relevant Initiatives in the State 
Preparedness Report (SPR) 
Identify specific, related page numbers from 
the SPR 
Describe how the Investment contributes to 
achieving identified targets 
Directly link the Investment and SPR targets 
discussed 
Urban Area Investments should relate to 
targets in the States SPR 
NOTE: The SPR will only be used to provide 
context for the Investment and will not be 
scored 
Helpful 
Hints 
Identify relevant State/territory/Urban Area 
Homeland Security Strategy goals and 
objectives 
Describe how the Investment directly supports 
the State/territory/Urban Area Homeland 
Security Strategy goals and objectives 
discussed 
NOTE: The FY 2009 HSGP peer review 
process will use the most recent Homeland 
Security Strategy document that has been 
submitted through the Grants Reporting Tool 
(GRT) as March 20, 2009 
8 



Question Scoring Criteria 
Strategy 
II.C. Strategy  Target Capabilities: 
From the drop-down boxes, select one 
primary and up to four secondary Target 
Capabilities that this Investment 
supports. For the primary Target 
Capability selected, provide an 
explanation of how it is supported by this 
Investment. (500 char. max) 
 
Response provides linkage between 
the Investment and the selected 
primary Target Capability 
 
Response demonstrates how the 
Investment will support the selected 
primary Target Capability 
II.D. Strategy  National Priorities: 
From the drop-down boxes, select the 
National Priority(ies) that this Investment 
supports; up to four may be selected.  
The information provided is not 
scored as an individual section; 
however, it is considered in the 
Comprehensive Investment Score 


The primary Target Capability should be the 
Target Capability that is most significantly and 
directly supported by the Investment 
Secondary Target Capabilities should include 
Target Capabilities that are directly supported 
by the Investment, but to a lesser extent than 
the primary Target Capability 
Target Capabilities selected should be 
relevant to the capability gap(s) described in 
Question I.C 
o The score for this question is not 
dependent upon the number of Target 
Capabilities identified, although responses 
should be comprehensive for the 
Investment 
The Investment should directly support the 
National Priorities selected from the drop-
down list 
For a list of the current Target Capabilities and 
National Priorities, refer to 
http://www.fema.gov/pdf/government/training/t 
cl.pdf 
Helpful 
Hints 

D. Implementation 
Helpful 
Hints 
 
Provide the total estimated cost for the 
Investment 
 
Personnel costs should be included as a part 
of the estimated cost for a particular solution 
area 
 
Describe the planned expenditures, including 
products, services, and activities 
 
Planned expenditures should be appropriate 
for the solution area and grant program in 
which they are described; however, the list of 
planned expenditures does not need to be 
exhaustive 
 
In the solution area summaries describe how 
the estimated funding will be used 
 
NOTE: The total estimated funding amounts 
across all Investments submitted in the FY 
2009 HSGP Investment Justification should 
not exceed 110% of your funding amount as 
published in the FY 2009 Guidance and 
Application Kit 
 
NOTE: Character limits have been increased 
for FY 2009; consequently, applicants should 
Question Scoring Criteria 
Implementation 
III.A. Funding Plan: Provide the total 
 
Response references the appropriate 
estimated cost to implement this activities, services, or products for the 
Investment during the three year, FY solution area 
2009 HSGP period of performance by 
 
Response describes how the estimated 
completing the following table: HSGP costs will be used specifically 
 
For each solution area that has an towards this Investment 
associated FY 2009 HSGP cost, 
 
The optional cash and in-kind cost 
provide a brief summary of the sharing funds identified are considered 
planned expenditures (including in the effectiveness analysis 
personnel) 
 
If this Investment includes optional 
cost sharing funds, provide the cash 
or in-kind funding amounts in the 
appropriate section of the funding 
table and describe how those funds 
will be applied 
 
Other sources of funding should be 
identified and described 
appropriately 
(1,500 char. max per solution area) 


Example 
Building a House 
EQUIPMENT 
Total Estimated Equipment Cost: $150,000 from X funding source 
For the purpose of this Investment, our planned expenditures will include the purchase 
of lumber, insulation, construction tools, roofing and plumbing materials, concrete, and 
windows. Personnel expenses for procuring the equipment have been included in the 
estimated equipment cost as well. Purchasing this equipment will be critical to 
achieving the primary objective of building the house. Full funding for the equipment is 
expected to come entirely from X funding, as no other funding sources are available. 

provide more details around POETE funds 

 
NOTE: At least 25 percent of FY 2009 HSGP 
funding (SHSP, UASI, MMRS, and CCP) 
across all Investments must be collectively 
allocated to the Strengthening Preparedness 
Planning Priority through planning, training 
and exercise activities 
10 



Question Scoring Criteria 
Implementation 
III.B. Accomplishments: Identify up to 
 
Each response provides a clear 
five accomplishments that will be description of the Investments 
achieved within the three year, FY 2009 accomplishments 
HSGP period of performance. For each 
 
Milestones collectively present a clear 
accomplishment: sequence of events that will lead to the 
 
Identify the planned end date for associated accomplishment 
when the accomplishment will occur 
 
Challenges should describe potential 
 
Identify at least one milestone that barriers to both the successful 
will indicate the Investment is implementation of the proposed 
progressing towards the Investment and the completion of the 
accomplishment associated accomplishments within the 
 
Identify at least one challenge that FY 2009 HSGP period of performance 
may impede the achievement of the 
accomplishment within the period of 
performance 
(1,000 char. max solution area) 

Helpful 
Hints 
Example 
Building a House 

Accomplishment 1: 

 
The foundation of the house will be laid by 4/15/09 
Milestones for Accomplishment 1: 

 
Develop project management plan (3/01/09  3/08/09) 
 
Obtain permits and necessary inspections for each task area (3/01/09  3/08/09) 
 
Hire contractors/labor for each major task area (3/01/09  3/15/09) 
 
Buy materials for each specific task area (3/15/09  3/30/09) 
 
Perform work based on schedule developed in the project management plan 
(3/30/09  7/1/09) 
Challenges for Accomplishment 1: 

 
Permits and necessary inspections may take longer to acquire 
 
Inclement weather could delay laying foundation 
 
Inclement weather in other parts of the country could affect the ability to acquire 
lumber or other supplies, delaying completion dates 
 
Planned accomplishments should show 
progress toward the overall objective of the 
Investment 
 
Milestones should illustrate a sequence of 
events that incrementally build up to the 
identified accomplishments 
 
Identify the planned end date for when each 
accomplishment will occur 
 
Identify at least two accomplishments should 
be identified 
 
Identify at least one milestone and at least one 
challenge should be identified for each 
accomplishment 
 
NOTE: The score for this question is not 
dependent upon the number of 
accomplishments, milestones, and challenges 
listed; however, responses must provide clear 
descriptions and sufficient detail 
 
NOTE: All accomplishments, milestones, and 
challenges should be specific to this 
Investment, and should be relevant within the 
FY 2009 HSGP period of performance 
11 



Question Scoring Criteria 
Implementation 
III.C. Challenge Mitigation: Explain how 
the management team described in the 
Overall section will mitigate challenges 
and ensure that the expected 
accomplishments and milestones for this 
Investment will be achieved within the 
three year, FY 2009 HSGP period of 
performance. (Part of overall Investment 
15,000 char. max) 
 
Response describes how the 
management team will mitigate 
challenges to meet milestones in order 
to achieve the accomplishments for the 
proposed Investment 


Helpful 
Hints 
 
Identify a mitigation strategy for each 
challenge listed, describing how challenges 
will be addressed and overcome 
 
If the management team differs from that 
identified in the Overall Investment 
Example 
Building a House 
Our management team includes a procurement expert with extensive experience in 
overseeing construction quality and managing any delays in the delivery of materials 
and equipment. The project manager has overseen 40 housing construction projects 
over the past two years. For this reason, the project manager is qualified to lead the 
development of detailed project plans that account for inclement weather or 
acquisition delays, and to ensure completion of the project on time and within budget. 
The site manager and his team will meet with city officials and inspectors on a weekly 
basis to ensure that applications for permits and inspection schedules do not delay 
implementation. 

Justification section, outline the differences in 
this response 

12 



E. Impact 
Question Scoring Criteria 
Impact 
IV.A. Impact on Identified Risk: 
Describe how achieving this Investments 
accomplishments will reduce your 
identified risk as described in the Overall 
Investment Justification question. (Part of 
overall Investment 15,000 char. max) 
 
Response describes how the 
accomplishments will reduce risks 
outlined in the Overall Investment 
Justification question 
IV.B. Sustainability: Describe the long-
term approach to sustaining the 
capabilities created or enhanced by this 
Investment, or explain why this 
Investment will not be sustained. (Part of 
overall Investment 15,000 char. max) 
 
Response describes how the 
capabilities developed by this 
Investment will be 
maintained/sustained beyond the three 
year FY 2009 HSGP period of 
performance, 
or 
 
Response describes why the 
Investment will not be 
maintained/sustained long-term 

Response should reference accomplishments 
provided in Question III.B 
Describe the linkage between the risks 
identified in the Overall Investment 
Justification question and the 
accomplishments identified in this Investment 
Helpful 
Hints 
Describe plans for maintaining the capabilities 
developed by the Investment, including: 
o Any additional sources of funding to be 
used, if necessary 
o Future plans for sustaining the Investment, 
if any 
Describe how the implementation of the 
Investment will continue to fill capability gaps 
beyond the FY 2009 HSGP period of 
performance 
For sustainment Investments, describe how 
successful maintenance of the capabilities has 
been achieved to date and provide plans 
indicating how capabilities will be sustained in 
the long-term 
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PART IV. 

SCORING 


For FY 2009, the method for calculating an Investment Justifications anticipated 
effectiveness score will generally remain the same as the method used in FY 2008. An 
illustration of how the FY 2009 anticipated effectiveness score is calculated has been 
provided below. Please note that the weights have been adjusted to reinforce new 
priority areas. 

FY 2009 Anticipated Effectiveness Calculation 

Effectiveness Score 
(100 Points) 
Portfolio 
Score 
(20 Points) 
Overall Investment 
Score 
(80 Points) 
+ 
Impact 
(35%) 
Comprehensive 
Investment Score 
(20 Points) 
Strategy 
(15%) 
Funding Plan 
(15%) 
Accomplishments, 
Challenge Mitigation 
(35%) 
Investment 
Categories Score 
(80 Points) 
Individual 
Investment Score 
Multi-Applicant 
Investment and Cost 
Sharing Bonuses 
(where applicable) 
The Investment Categories Score and its individual components are represented by 
the blue boxes. The weightings applied to the questions were determined by DHS. 

The Comprehensive Investment Score, represented by the yellow box, assesses how 
well the individual responses collectively demonstrate the applicants vision (addressed 
by the Baseline and Strategy sections, and the Impact question) and the applicants 

14 



ability to execute the proposed Investment (addressed by the Implementation section 
and the Sustainability question). 

The combination of the Investment Categories and Comprehensive Investment scores 
comprise the Individual Investment Score, represented by the light green box. All 
Individual Investment Scores are used to produce one Overall Investment Score. 

Finally, a Portfolio Score, represented by the orange box, will be given to the 
Investment Justification submission as a whole. This score assesses how well the 
applicants Investments collectively support homeland security plans, avoid duplication 
of efforts, and work towards reducing the applicants risk as outlined in the Overall 
Investment Justification question. 

The sum of the Overall Investment Score and Portfolio Management Score make up the 
Anticipated Effectiveness Score, represented by the dark green box. Additionally, all 
applicants that submit a Multi-Applicant Investment are eligible for up to a 5 point bonus 
to their anticipated effectiveness score for submitting one Multi-Applicant Investment 
and up to an 8 point bonus for submitting multiple Multi-Applicant Investments. 
Applicants that identify optional cash and /or in-kind cost sharing funds may receive up 
to a 5 point bonus to their anticipated effectiveness score as well. 

15 



PART V. 

MULTI-APPLICANT SUBMISSIONS 


For the FY 2009 HSGP submission process, States, territories, and Urban Areas may 
choose to submit Multi-Applicant Investments as part of their application. States and 
territories may only submit Multi-Applicant Investments with other States or territories, 
while Urban Areas may only submit Multi-Applicant Investments with other Urban Areas 
(either with an Urban Area in the same State or with an Urban Area in another State). 
For the purposes of this application, Urban Areas cannot submit a Multi-Applicant 
Investment in partnership with the State in which they are located. Working together 
with other eligible FY 2009 HSGP applicants, States, territories, and Urban Areas will be 
able to develop or enhance a capability by sharing the costs among a group of partners, 
strengthening and building partnerships within their region, benefiting from the 
experience of their peers, and increasing their regions overall preparedness. 

All Multi-Applicant Investments will be reviewed by separate Multi-Applicant peer review 
panels. These review panels will use scoring criteria similar to those provided for other 
Investments. The review panel will also consider the degree to which the Multi-
Applicant Investments demonstrate collaboration among partners and the overall merit 
of the Multi-Applicant Investments as a collective project that could not be accomplished 
by a single State, territory or Urban Area. Based on these criteria the Multi-Applicant 
review panels may provide a bonus to each partners overall effectiveness score. 
Applicants that submit one Multi-Applicant Investment may receive up to a 5 point 
bonus to their effectiveness score. Applicants that submit more than one Multi-
Applicant Investment may receive up to an 8 point bonus to their effectiveness score. 
Please note that partners may receive different bonus scores based on their individual 
contributions to the Multi-Applicant Investment. 

The FY 2009 HSGP Multi-Applicant submission process will be similar to the FY 2008 
process. Multi-Applicant partners will identify a submitting partner who will include 
responses to certain questions on behalf of all co-partners. These questions were 
chosen because they best reflect and require group effort, and the responses to them 
should be drafted by all participating co-partners and should not be the work of only one 
partner. Please note that the submitting partner will not receive any additional bonus, 
nor incur any additional responsibilities, by submitting the partnerships responses as a 
part of their Multi-Applicant Investment. A Multi-Applicant process flow has been 
provided below for reference. 

16 



Must be completed as soon as GRT is available 

All partners 
work together 
to answer 
collaborative 
Multi questions 
Create a new 
Investment and 
select Multi-
Applicant 
Investment 
Are you the 
Submitting 
Partner? 
Enter Multi-
Applicant 
Partners, POCs, 
and Investment 
Name 
Submit IJ to 
grants.gov 
Yes 
No Complete all 
individual 
questions in the 
Multi-Applicant 
Investment 
Complete all 
remaining 
Investments in 
the Investment 
Justification 
Complete all 
collaborative and 
individual 
questions in the 
Multi-Applicant 
Investment 
Complete all 
remaining 
Investments in 
the Investment 
Justification 
Submit IJ to 
grants.gov 
Login to the GRT 
and access IJ 
Submission 
Module 
All co-partners 
are granted 
access to their 
parts of the Multi-
Applicant 
Investment 
Figure 1. Multi-Applicant Process Flow 
The Multi-Applicant Investment Outline below provides further information regarding the 
FY 2009 Multi-Applicant submission process, including Multi-Applicant Investment 
questions, scoring criteria, and details regarding specific partner roles and 
responsibilities when submitting Multi-Applicant Investments. 

Please note that the roles and responsibilities of the submitting partner and each copartner 
have changed from FY 2008. These changes have been reflected in the table 
below. 

17 



Multi-Applicant Investment Outline 

Completed By: 
Submitting Each 
Question Scoring Criteria partner on cobehalf 
of all partner 
partners 
MULTI-APPLICANT INVESTMENT HEADING 
Investment Heading: 
 
Multi-Applicant Investment Name 
 
Total FY 2009 HSGP estimated 
funding 
 
Investment Phase  Ongoing or New 
 
Submitting partner  the State, 
territory, or Urban Area submitting the 
responses to certain questions on 
behalf of all co-partners 
 Partners: 
o Listing of all co-partners 
participating in the Multi-
Applicant submission, including a 
point of contact 
 
This information will not be 
scored 9 
BASELINE 
I.A. Baseline  Previous HSGP 
Request Name and Funding: If the 
Multi-Applicant Investment was included 
in a previous HSGP request, please 
provide the name of the Multi-Applicant 
Investment and the total amount of 
HSGP funding that was dedicated to this 
Investment, if any. 
 
The information provided is 
not scored as an individual 
section; however, it is 
considered in the 
Comprehensive Investment 
Score and should establish 
the Multi-Applicant 
Investments background 
and progress made to date 
..* 9 
I.B. Baseline  Purpose Statement: 
Describe, at a high-level, what activities 
will be implemented and what will be 
accomplished by this Multi-Applicant 
Investment. Explain how this Multi-
Applicant Investment will benefit the 
region as a whole. 
9 
I.C. Baseline  Description: With 
respect to your State, territory, or Urban 
Area only, provide a description of the 
current state of this Multi-Applicant 
Investment, its objectives, and any 
accomplishments that will be completed 
prior to the application of FY 2009 HSGP 
funds. Describe the capability gap(s) that 
this Multi-Applicant Investment is 
intended to address within your State, 
territory, or Urban Area and why a 
collaborative effort will effectively 
address the capability gap(s) identified. 
..* 9 


18 



Completed By: 
Submitting Each 
Question Scoring Criteria partner on cobehalf 
of all partner 
partners 
STRATEGY (15%) 
II.A. Strategy  State Preparedness 
Report: Explain how this Multi-Applicant 
Investment supports Initiatives in the 
State Preparedness Report. Please 
reference relevant page numbers in the 
State Preparedness Report. 
 
Response provides linkage 
between the Multi-Applicant 
Investment and Initiatives 
from the State Preparedness 
Report 
 
Response demonstrates how 
the Multi-Applicant 
Investment will contribute to 
reaching State Preparedness 
Report targets 
..* 9 
II.B. Strategy  Homeland Security 
Strategy goals and objectives: Explain 
how this Multi-Applicant Investment 
supports the State/territory/Urban Area 
Homeland Security Strategy goals and 
objectives. Please reference relevant 
goal and objective numbers in the 
State/territory/Urban Area Homeland 
Security Strategy. 
 
Response provides linkage 
between the Multi-Applicant 
Investment and Homeland 
Security Strategy goals and 
objectives 
 
Response demonstrates how 
the Multi-Applicant 
Investment will support the 
Homeland Security Strategy 
goals and objectives 
..* 9 
II.C. Strategy  Target Capabilities: 
From the drop-down boxes, select one 
primary and up to four secondary Target 
Capabilities that this Multi-Applicant 
Investment supports. For the primary 
Target Capability selected, provide an 
explanation of how it is supported by this 
Investment. 
 
Response provides linkage 
between the Multi-Applicant 
Investment and the selected 
primary Target Capability 
 
Response demonstrates how 
the Multi-Applicant 
Investment will support the 
selected primary Target 
Capability 
9 
II.D. Strategy  National Priorities:  
The information provided is 
From the drop-down boxes, select the not scored as an individual 
National Priority(ies) that this Multi-
Applicant Investment supports; up to 
section; however, it is 
considered in the 9 
four may be selected. Comprehensive Investment 
Score 

19 



Completed By: 
Submitting Each 
Question Scoring Criteria partner on cobehalf 
of all partner 
partners 
FUNDING PLAN (15%) 
III.A. Funding Plan: Provide the total 
estimated cost to implement the Multi-
Applicant Investment for your State, 
territory, or Urban Area during the three 
year, FY 2009 HSGP period of 
performance by completing the following 
table: 
 
For each solution area that has an 
associated FY 2009 HSGP cost, 
provide a brief summary of the 
planned expenditures (including 
personnel) 
 
If this Multi-Applicant Investment 
includes optional cost sharing funds, 
provide the cash or in-kind funding 
amounts in the appropriate section of 
the funding table and describe how 
those funds will be applied 
 
The amount of funds 
requested by each State, 
territory, or Urban Area is 
consistent with the overall 
vision of the Multi-Applicant 
submission 
 
Response references the 
appropriate activities, 
services, or products for the 
solution area 
 
Response describes how the 
estimated HSGP costs will 
be used specifically towards 
this Multi-Applicant 
Investment 
..* 9 
 
Other sources of funding should be 
identified and described appropriately 
ACCOMPLISHMENTS, CHALLENGE MITIGATION (35%) 
III.B. Accomplishments: Identify up to 
five accomplishments that will be 
achieved within the three year, FY 2009 
HSGP period of performance. For each 
accomplishment: 
 
Identify the planned end date for 
when the accomplishment will occur 
 
Identify at least one milestone that will 
indicate the Multi-Applicant 
Investment is progressing towards the 
accomplishment 
 
Identify at least one challenge that 
may impede the achievement of the 
accomplishment within the period of 
performance 
 
Each response provides a 
clear description of the Multi-
Applicant Investments 
accomplishments 
 Milestones collectively 
present a clear sequence of 
events that will lead to the 
associated accomplishment 
 
Challenges should describe 
potential barriers to both the 
successful implementation of 
the proposed Multi-Applicant 
Investment and the 
completion of the associated 
accomplishments within the 
FY 2009 HSGP period of 
performance 
 Response includes 
milestones and associated 
activities that are conducted 
across States, territories, or 
Urban Areas 
..* 9 


20 



Question Scoring Criteria 
Completed By: 
Submitting 
partner on 
behalf of all 
partners 
Each 
copartner 
III.C. Challenge Mitigation: Describe 
the collaborative management teams 
roles and responsibilities, governance 
structure, and subject matter expertise 
required to implement this Multi-
Applicant Investment. 
Explain how the management team will 
mitigate challenges and ensure that the 
expected accomplishments and 
milestones for this Multi-Applicant 
Investment will be achieved within the 
three year, FY 2009 HSGP period of 
performance. 
 
Response describes how the 
management team will 
mitigate challenges across 
partners to meet milestones 
in order to achieve the 
proposed accomplishments 
in the Multi-Applicant 
Investment 
9 
IMPACT (35%) 
IV.A. Impact on Identified Risk: 
Describe how achieving this Multi-
Applicant Investments accomplishments 
will reduce overall regional risk and how 
the collaborative effort will make this 
possible. 
 
Response describes how the 
accomplishments will reduce 
overall regional risks 
 
Response explains how the 
collaborative effort will have 
a greater impact than non-
collaboration 
9 
IV.B. Sustainability: Describe the long-
term approach to sustaining the 
capabilities created or enhanced by this 
Multi-Applicant Investment, or explain 
why this Multi-Applicant Investment will 
not be sustained. 
 
Response includes a 
strategy for continuing Multi-
Applicant collaboration, or 
 
Response describes why the 
Multi-Applicant collaboration 
will not be maintained/ 
sustained long-term 
9 


* Denotes individual contribution by the submitting partner 
21 



PART VI. 

GRT IJ SUBMISSION MODULE 


The FY 2009 Homeland Security Grant Program (HSGP) Investment Justification will be 
compiled via the IJ submission module in the Grants Reporting Tool, available January 
1, 2009. An overview of the steps for submitting your Investment Justification through 
the GRT can be found in Part IV Section F of the FY 2009 HSGP Guidance and 
Application Kit. Additionally, a GRT IJ Submission technical users guide will be 
provided to applicable users by January 1, 2009. 

Although the IJ Submission module will not be available until January 1, 2009, 
applicants may use the Investment Justification and Multi-Applicant planning 
worksheets to begin the compilation process. Please note that for Multi-Applicant 
Investments, the identified submitting partner is strongly encouraged to create the 
Multi-Applicant Investment shortly after the GRT IJ Submission module is available to 
ensure all partners will have as much time as possible to complete their individual 
sections. 

An Investment Justification submission process flow has been included below. 

Login 
to the 
GRT 
Start FY 2009 
HSGP 
Investment 
Justification* 
Granted 
access to IJ 
Submission 
Module? 
Request access to IJ 
Submission Module 
from your SAA 
Submit IJ to 
grants.gov 
No 
Yes 
Create and 
complete 
Investment 
Justification 
Download the 
final 
Investment 
Justification 
* If you are a submitting partner for a Multi-Applicant Investment, refer to 
Part V. of this reference guide 

Figure 2. General GRT IJ Submission Module Process Flow 

Please note that the State Administrative Agency (SAA) must submit all State, territory, 
and applicable Urban Area Investment Justification report files to http://www.grants.gov 
no later than 11:59 p.m. Eastern Daylight Time, March 20, 2009. Urban Areas should 
work in accordance with their respective States timelines and processes identified by 
the SAA to ensure the Urban Area Investment Justification is submitted by the SAA to 
Grants.gov in compliance with the application deadline. 

22 



APPENDIX A. 

DEFINITIONS AND ACRONYMS 


Definitions 
Term Definition 
Accomplishment The end product or result of using Investment resources 
Challenge An uncertain event or condition that, if it occurs, will have 
a potentially negative impact on the ability of an 
Investment to achieve its planned accomplishments 
FY 2009 HSGP Period 
of Performance 
The three-year (36-month) period of grant 
implementation, beginning at the time of the grant award 
Governance Structure The organizational configuration that will manage the 
Investments 
Impact The (positive) effect that an Investment has on the 
population and geographic area(s) 
Investment The targeted use of FY 2009 HSGP funding, at the 
operational level, towards the achievement of one or 
more Initiatives that supports the development of 
National Priorities and Target Capabilities 
Investment 
Justification 
The FY 2009 HSGP grant application used by States, 
territories, and Urban Areas to request HSGP funding. 
The Investment Justification is composed of up to 15 
Investments (including Multi-Applicant Investments). The 
collective Investments within an Investment Justification 
should demonstrate an applicants ability to meet 
strategic goals and objectives aligned to the National 
Priorities and Target Capabilities 
Milestone A significant point or event in the Investment that leads to 
achieving an accomplishment 
Multi-Applicant 
Investment 
A Multi-Applicant Investment represents a shared 
interest between two or more States or territories, or two 
or more Urban Areas. Urban Areas cannot submit a 
Multi-Applicant Investment in partnership with the State 
in which they are located 
Planned Expenditures The products, services, and/or activities on which funding 
will be spent 
Portfolio Management The centralized management of one or more 
Investments, which includes identifying, prioritizing, 
authorizing, managing, and controlling the Investments to 
achieve specific strategic homeland security objectives 
Role A defined function to be performed by a project team 
member, such as coordinator, manager, operator, or 
trainer 

23 



Acronyms 
Acronym Definition 
CCP Citizen Corps Program 
CSID Centralized Scheduling and Information Desk 
GPD Grant Programs Directorate 
GRT Grants Reporting Tool 
HSGP Homeland Security Grant Program 
IJ Investment Justification 
LETPP Law Enforcement Terrorism Prevention Program 
M&A Management and Administration 
MMRS Metropolitan Medical Response System 
POETE Planning, Organization, Equipment, Training, and 
Exercises 
SAA State Administrative Agency 
SHSP State Homeland Security Program 
TCL Target Capabilities List 
UASI Urban Areas Security Initiative 

24 



APPENDIX B. 

INVESTMENT PLANNING WORKSHEET 


This Investment planning worksheet has been provided to help applicants in drafting 
their Investments prior to the January 1, 2009, release of the IJ Submission module in 
the Grants Reporting Tool (GRT). This planning worksheet allows applicants to take 
advantage of spell check and character count functionalities. All responses completed 
in this Investment planning worksheet must be transferred into the applicants 
Investment Justification in the IJ submission module 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 

Helpful Tools 
Spell Check: 

1. Click on the [Tools] menu 
2. Select [Spelling] 
3. The Spelling box will appear, indicating misspelled words and suggested 
corrections 
Character Count: 

1. Highlight the response text that you would like to count; click on the [Tools] 
menu 
2. Select [Word Count] 
3. The Word Count box will appear; the Characters (with spaces) line indicates 
the number of characters for the highlighted response 
25 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


Investment Heading 

Investment #: 

 State/territory Name: 

FY 2009 Urban Area: 

FY 2009 HSGP Estimated Funding 

Investment Name: 

Investment Phase (New or Ongoing): 

I.A. Baseline  Previous HSGP Request Name and Funding 
If the Investment was included in a previous HSGP request, please provide the 
name of the Investment and the total amount of HSGP funding that was dedicated 
to this Investment, if any. (500 char. max per Investment name) 

FY 2006 Investment name: 

FY 2006 HSGP funding: 

FY 2007 Investment name: 

FY 2007 HSGP funding: 

FY 2008 Investment name: 

FY 2008 HSGP funding: 

26 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


I.B. Baseline  Purpose Statement 
Describe, at a high-level, what activities will be implemented and what will be 
accomplished by this Investment. (1,000 char. max) 

27 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


I.C Baseline  Description 
Provide a description of the current state of this Investment, its objectives, and 
any accomplishments that will be completed prior to the application of FY 2009 
HSGP funds. Include in this description whether this is a new or ongoing 
Investment. Describe the capability gap(s) that this Investment is intended to 
address. (2,500 char. max) 

28 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


II.A. Strategy  State Preparedness Report 
Explain how this Investment supports Initiatives in the State Preparedness 
Report. Please reference relevant page numbers in the State Preparedness 
Report. (Part of overall Investment 15,000 char. max) 

29 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


II.B. Strategy  Homeland Security Strategy goals and objectives: 
Explain how this Investment supports the State/territory/Urban Area Homeland 
Security Strategy goals and objectives. Please reference relevant goal and 
objective numbers in the State/territory/Urban Area Homeland Security Strategy. 

 (Part of overall Investment 15,000 char. max) 

30 


*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 



II.C. Strategy  Target Capabilities: 
From the drop-down boxes, select one primary and up to four secondary Target 
Capabilities that this Investment supports. For the primary Target Capability 
selected, provide an explanation of how it is supported by this Investment. 

(For a list of the current Target Capabilities, refer to 
http://www.fema.gov/pdf/government/training/tcl.pdf) 

Primary Target Capability 
Primary Target Capability Narrative (500 char. max) 
Secondary Target Capability (1) Secondary Target Capability (2) 
Secondary Target Capability (3) Secondary Target Capability (4) 

II.D. Strategy  National Priorities 
From the drop-down boxes, select the National Priority(ies) that this Investment 
supports; up to four may be selected. 

(For a list of the current National Priorities, refer to 
http://www.fema.gov/pdf/government/training/tcl.pdf) 

National Priority (1) National Priority (2) 
National Priority (3) National Priority (4) 

31 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


III.A. Funding Plan 
Provide the total estimated cost to implement this Investment during the three 
year, FY 2009 HSGP period of performance by completing the following table: 

 
For each solution area that has an associated FY 2009 HSGP cost, provide a 
brief summary of the planned expenditures (including personnel) 
 
If this Investment includes optional cost sharing funds, provide the cash or in-
kind funding amounts in the appropriate section of the funding table and 
describe how those funds will be applied 
 
Other sources of funding should be identified and described appropriately 
(1,500 char. max per solution area) 
FY 2009 Homeland Security Grant 
Program Estimated Costs 
Optional Cost 
Sharing 
Other 
Funding 
Source 
SHSP UASI MMRS CCP 
FY 2009 
HSGP 
Estimated 
Total 
Cash In-kind 
Grand Total 
Planning 
Organization 
Equipment 
Training 
Exercises 
Total 
Planning (1,500 char. max) 
Organization (1,500 char. max) 
Equipment (1,500 char. max) 
32 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


Training (1,500 char. max) 
Exercises (1,500 char. max) 
Optional Cost Sharing [Cash] (1,500 char. max) 
Optional Cost Sharing [In-kind] (1,500 char. max) 
Other Funding Sources (1,500 char. max) 
33 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


III.B. Accomplishments: 
Identify up to five accomplishments that will be achieved within the three year, FY 
2009 HSGP period of performance. For each accomplishment: 

 
Identify the planned end date for when the accomplishment will occur 
 
Identify at least one milestone that will indicate the Investment is 
progressing towards the accomplishment 
 
Identify at least one challenge that may impede the achievement of the 
accomplishment within the period of performance 
(1,000 char. max per solution area) 

Accomplishment 1 
Accomplishment 
(1,000 char. 
max) 
Milestones 
(1,000 char. 
max) 
Challenges 
(1,000 char. 
max) 
34 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


Accomplishment 2 
Accomplishment 
(1,000 char. 
max) 
Milestones 
(1,000 char. 
max) 
Challenges 
(1,000 char. 
max) 
Accomplishment 3 

Accomplishment 
(1,000 char. 
max) 
Milestones 
(1,000 char. 
max) 
Challenges 
(1,000 char. 
max) 
35 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


Accomplishment 4 
Accomplishment 
(1,000 char. 
max) 
Accomplishment 
(1,000 char. 
max) 
Milestones 
(1,000 char. 
max) 
Challenges 
(1,000 char. 
max) 
Accomplishment 5 
Accomplishment 
(1,000 char. 
max) 
Milestones 
(1,000 char. 
max) 
Challenges 
(1,000 char. 
max) 

III.C. Challenge Mitigation 
Explain how the management team described in the Overall section will mitigate 
challenges and ensure that the expected accomplishments and milestones for 
this Investment will be achieved within the three year, FY 2009 HSGP period of 
performance. (Part of overall Investment 15,000 char. max) 

37 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


IV.A. Impact on Identified Risk 
Describe how achieving this Investments accomplishments will reduce your 
identified risk as described in the Overall Investment Justification question. (Part 
of overall Investment 15,000 char. max) 

38 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


IV.B. Sustainability 
Describe the long-term approach to sustaining the capabilities created or 
enhanced by this Investment, or explain why this Investment will not be 
sustained. (Part of overall Investment 15,000 char. max) 

39 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


APPENDIX C. 


MULTI-APPLICANT INVESTMENT PLANNING 


WORKSHEET 


This Multi-Applicant Investment planning worksheet has been provided to help 
applicants in drafting their Multi-Applicant Investments prior to the January 1, 2009, 
release of the IJ Submission module in the Grants Reporting Tool (GRT). This planning 
worksheet allows applicants to take advantage of spell check and character count 
functionalities, as well as coordinate the overall efforts for their Multi-Applicant 
Investments. Several questions within the Multi-Applicant Investment will require that all 
partners work together to draft answers collaboratively; these questions have been 
colored red in this planning worksheet. Answers for all other questions should be 
drafted independently by each co-partner. 

All responses captured in this Multi-Applicant Investment planning worksheet must be 
transferred into the applicants Investment Justification in the IJ Submission module 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. For additional 
submission details, refer to Part V. Multi-Applicant Submissions. 

Helpful Tools 
Spell Check: 

4. Click on the [Tools] menu 
5. Select [Spelling] 
6. The Spelling box will appear, indicating misspelled words and suggested 
corrections 
Character Count: 

4. Highlight the response text that you would like to count; click on the [Tools] 
menu 
5. Select [Word Count] 
6. The Word Count box will appear; the Characters (with spaces) line indicates the 
number of characters for the highlighted response 
40 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


Investment Heading 

CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION 

Investment #: 

 State/territory Name: 

FY 2009 Urban Area: 

FY 2009 HSGP Funding Request: 

Investment Name: 

Investment Phase (New or Ongoing): 
Is this a Multi-Applicant Investment? (Yes/No) 
If yes, who is the submitting partner? 
Partners: 

CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION 

Partner Point of Contact: Name Point of Contact: Phone 

41 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


I.A. Baseline  Previous HSGP Request Name and Funding 
CONTENT PROVIDED SEPARATELY BY INDIVIDUAL CO-PARTNERS 

If the Multi-Applicant Investment was included in a previous HSGP request, 
please provide the name of the Multi-Applicant Investment and the total amount 
of HSGP funding that was dedicated to this Multi-Applicant Investment, if any. 
(500 char. max per Investment name) 

FY 2006 Investment name: 

FY 2006 HSGP funding: 

FY 2007 Investment name: 

FY 2007 HSGP funding: 

FY 2008 Investment name: 

FY 2008 HSGP funding: 

42 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


I.B. Baseline  Purpose Statement 
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION 

Describe, at a high-level, what activities will be implemented and what will be 
accomplished by this Multi-Applicant Investment. Explain how this Multi-
Applicant Investment will benefit the region as a whole. (1,000 char. max) 

43 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


I.C Baseline  Description 
CONTENT PROVIDED SEPARATELY BY INDIVIDUAL CO-PARTNERS 

With respect to your State, territory, or Urban Area only, provide a description of 
the current state of this Multi-Applicant Investment, its objectives, and any 
accomplishments that will be completed prior to the application of FY 2009 HSGP 
funds. Describe the capability gap(s) that this Multi-Applicant Investment is 
intended to address within your State, territory, or Urban Area and why a 
collaborative effort will effectively address the capability gap(s) identified. 
(2,500 char. max) 

44 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


II.A. Strategy  State Preparedness Report 
CONTENT PROVIDED SEPARATELY BY INDIVIDUAL CO-PARTNERS 

Explain how this Multi-Applicant Investment supports Initiatives in the State 
Preparedness Report. Please reference relevant page numbers in the State 
Preparedness Report. (Part of overall Investment 15,000 char. max) 

45 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


II.B. Strategy  Homeland Security Strategy goals and objectives: 
CONTENT PROVIDED SEPARATELY BY INDIVIDUAL CO-PARTNERS 

Explain how this Multi-Applicant Investment supports the State/territory/Urban 
Area Homeland Security Strategy goals and objectives. Please reference relevant 
goal and objective numbers in the State/territory/Urban Area Homeland Security 
Strategy. 
(Part of overall Investment 15,000 char. max) 

46 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


II.C. Strategy  Target Capabilities: 
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION 

From the drop-down boxes, select one primary and up to four secondary Target 
Capabilities that this Multi-Applicant Investment supports. For the primary Target 
Capability selected, provide an explanation of how it is supported by this Multi-
Applicant Investment. 

(For a list of the current Target Capabilities, refer to 
http://www.fema.gov/pdf/government/training/tcl.pdf) 

Primary Target Capability 
Primary Target Capability Narrative (500 char. max) 
Secondary Target Capability (1) Secondary Target Capability (2) 
Secondary Target Capability (3) Secondary Target Capability (4) 

II.D. Strategy  National Priorities 
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION 

From the drop-down boxes, select the National Priority(ies) that this Multi-
Applicant Investment supports; up to four may be selected. 

(For a list of the current National Priorities, refer to 
http://www.fema.gov/pdf/government/training/tcl.pdf) 

National Priority (1) National Priority (2) 
National Priority (3) National Priority (4) 

47 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


III.A. Funding Plan 
CONTENT PROVIDED SEPARATELY BY INDIVIDUAL CO-PARTNERS 

Provide the total estimated cost to implement this Investment during the three 
year, FY 2009 HSGP period of performance by completing the following table: 

 
For each solution area that has an associated FY 2009 HSGP cost, provide a 
brief summary of the planned expenditures (including personnel) 
 
If this Multi-Applicant Investment includes optional cost sharing funds, provide 
the cash or in-kind funding amounts in the appropriate section of the funding 
table and describe how those funds will be applied 
 
Other sources of funding should be identified and described appropriately 
(1,500 char. max per solution area) 
FY 2009 Homeland Security Grant 
Program Estimated Costs 
Optional Cost 
Sharing 
Other 
Funding 
Source 
SHSP UASI MMRS CCP 
FY 2009 
HSGP 
Estimated 
Total 
Cash In-kind 
Grand Total 
Planning 
Organization 
Equipment 
Training 
Exercises 
Total 
Planning (1,500 char. max) 
Organization (1,500 char. max) 
Equipment (1,500 char. max) 
48 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


Training (1,500 char. max) 
Exercises (1,500 char. max) 
Optional Cost Sharing [Cash] (1,500 char. max) 
Optional Cost Sharing [In-kind] (1,500 char. max) 
Other Funding Sources (1,500 char. max) 
49 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


III.B. Accomplishments: 
CONTENT PROVIDED SEPARATELY BY INDIVIDUAL CO-PARTNERS 

Identify up to five accomplishments that will be achieved within the three year, FY 
2009 HSGP period of performance. For each accomplishment: 

 
Identify the planned end date for when the accomplishment will occur 
 
Identify at least one milestone that will indicate the Multi-Applicant 
Investment is progressing towards the accomplishment 
 
Identify at least one challenge that may impede achievement of the 
accomplishment within the period of performance. 
(1,000 char. max per solution area) 

Accomplishment 1 
Accomplishment 
(1,000 char. 
max) 
Milestones 
(1,000 char. 
max) 
Challenges 
(1,000 char. 
max) 
50 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


Accomplishment 2 
Accomplishment 
(1,000 char. 
max) 
Accomplishment 
(1,000 char. 
max) 
Milestones 
(1,000 char. 
max) 
Challenges 
(1,000 char. 
max) 
Accomplishment 3 
Accomplishment 
(1,000 char. 
max) 
Milestones 
(1,000 char. 
max) 
Challenges 
(1,000 char. 
max) 

Accomplishment 4 
Accomplishment 
(1,000 char. 
max) 
Milestones 
(1,000 char. 
max) 
Challenges 
(1,000 char. 
max) 
Accomplishment 5 

Accomplishment 
(1,000 char. 
max) 
Milestones 
(1,000 char. 
max) 
Challenges 
(1,000 char. 
max) 
52 


*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 



III.C. Challenge Mitigation 
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION 

 
Describe the collaborative management teams roles and responsibilities, 
governance structure, and subject matter expertise required to implement this 
Multi-Applicant Investment. 
 
Explain how the management team will mitigate challenges and ensure that 
the expected accomplishments and milestones for this Multi-Applicant 
Investment will be achieved within the three year, FY 2009 HSGP period of 
performance. (Part of overall Investment 15,000 char. max) 
53 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


IV.A. Impact on Identified Risk 
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION 

Describe how achieving this Multi-Applicant Investments accomplishments will 
reduce overall regional risk and how the collaborative effort will make this 
possible. (Part of overall Investment 15,000 char. max) 

54 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009. 


IV.B. Sustainability 
CONTENT DRAFTED BY ALL PARTNERS IN COLLABORATION 

Describe the long-term approach to sustaining the capabilities created or 
enhanced by this Multi-Applicant Investment, or explain why this Multi-Applicant 
Investment will not be sustained. (Part of overall Investment 15,000 char. max) 

55 

*THIS WORKSHEET IS NOT SUBMITTABLE TO GRANTS.GOV* 
Please transfer all responses into the IJ Submission module in the Grants Reporting Tool 
(https://www.reporting.odp.dhs.gov/), available January 1, 2009.