Attachment I
                                                   April 28, 1995

STATEMENT OF WORK - Shelving of the General, Reference and HMD Collections 


A.   Background Information

The mission of the National Library of Medicine (NLM) is to collect, preserve and disseminate
biomedical information.  In support of this mission the Library has assembled one of the largest
collections of biomedical literature in the world and continues to collect in some forty biomedical
areas and to a lesser degree in related areas.

The History of Medicine Division (HMD) holds all material printed before 1914, including
monographs, journals, journal article reprints, pamphlets, dissertations and audiovisuals. 

The Library's General and Reference collections are composed of materials published from
1914 to the present, numbers an estimated 5,000,000 bound volumes, plus thousands of unbound
items, mostly individual serial pieces.  For the most part, this collection is housed in closed
stack areas on the B-1, B-2 and B-3 levels.  The B-1 and B-3 levels are reserved for core
biomedical serials, classed as "W1" in the NLM classification scheme.  The B-2 level contains
a variety of bibliographic materials including monographs, congresses, audiovisuals
(videocassettes, slide/tapes, 16 mm films, audiocassettes, etc.), microforms, in process serials 
and government document serials.  The first floor contains the Main Reading Room and a
Learning Resource Center (LRC) which are open to the public.  The Main Reading Room
contains frequently requested bound and unbound serials, monographs and other reference
materials including microfiche and 16 mm microfilm cassettes.  The LRC contains audiovisual
material produced within the last three years.


B.   Objectives

The purpose of this contract is to perform the following for the General and Reference
Collections:  shelve library materials pulled from the various collections, to shelve all newly
acquired material, and to shelve all newly bound journals; to consistently and routinely shelfread
all of the collections, and to shift material as necessary, but not more than ten (10) shelves in
either direction unless special instructions are given by the NLM Project Officer.  This includes
shelving and shelfreading in the Main Reading Room's collection, including all titles received
in loose-leaf format; shelving, shelfreading and shifting in the LRC; shelving, shelfreading and
shifting in the serials collection located on the B-1 level (bound and unbound serials published
from 1985 to the present); shelving, shelfreading and shifting in all collections on the B-2 level,
including all titles received in loose-leaf format; and shelving, shelfreading and shifting in the
serials collection located on the B-3 level (serials published from 1871 through 1984.  The
serials published from 1871 through 1913 which belong to the History of Medicine Division
are shelved in with the General Collection serials) which are mostly bound journals.  The
contractor shall also shelve all journals and monographs, including oversized monographs,
on the B-3 level of the History of Medicine Division.  
     

I.   Services to be Performed

A.   General Requirements

     1.   Independently, and not as an agent of the Government, the Contractor shall
     furnish services, qualified personnel, material and facilities, not otherwise provided by
     the government under the terms of the contract, as needed to perform the work set forth
     below.

     2.   All work under this contract shall be monitored by the NLM Project Officer,
     whose position is defined elsewhere in this contract.

B.   Specific Requirements

The National Library of Medicine's collection is a valuable resource for the nation; therefore,
great care must be taken in handling library materials.  Specific instructions on special handling
are found on page 15, Section E.

     1.   Shelving and Reshelving the General and Reference Collections from Book
          Trucks    

     NLM Project Officer will designate pick-up points to the Contract Project Supervisor
     where contractor staff will find book trucks of materials ready to be shelved.  Once
     designated, these pick-up points will remain constant unless a new point is agreed upon
     by both the NLM Project Officer and the Contract Project Supervisor.
     
     Material on the book trucks will be sorted only to the extent that each will contain 
     material for only one collection location, (i.e. Main Reading Room, LRC, B-1 Stacks,
     B-2 Stacks, or B-3 Stacks).  The Contractor shall sort each book truck into shelflist
     order, call number order, or other appropriate order, such as accession number order. 
     Shelflisting instructions are provided below.

     NOTE: Special Processing for monograph collection.

     Beginning in the Spring of 1994, NLM will implement an automated circulation system
     which will require that monographs charged to the Main Reading Room, Interlibrary loan
     patrons, or NLM staff and departments, must be checked out of the collection by means
     of an automated record in the online circulation system.  Using a barcode wand, it shall
     be the responsibility of the Contractor to wand this material back into the collection
     before the materials are reshelved. 

     When in place, the Circulation System will have a menu option for return of materials
     to the collection. Items to be "wanded" will be limited to those materials currently
     shelved on the B-2 level only, or those materials  with monograph call numbers. 
     Reading Room materials do not require online check-in. Contractor staff will be provided
     access to a personal computer which supports the automated circulation system and
     contractor staff shall access the system, wand the material in and verify that the wanded
     piece matches the bibliographic record that displays on the computer screen.  NLM
     anticipates that 8.5% of the collection items or approximately 55,250 pieces shall be
     wanded back into the collection each year by the Contractor.

     It is recommended that the online check-in take place after the books are sorted, and just
     prior to taking the trucks to the shelves.

     The Contractor shall shelve all materials on all book trucks in shelflist order and in
     correct collection locations, remove any shelf charges (gussets) for the material being
     shelved, and deliver the gussets back to the NLM Project Officer.  Shelf charges are
     forms used to denote that an item has been removed from the shelf.  They may be
     Reader Request forms, Interlibrary Loan Request forms, or other forms used by NLM's
     Cataloging Section, to indicate that a volume is in use.  The forms are placed inside a
     plastic sleeve called a gusset, and left on the shelf in place of the item that has been
     pulled for use somewhere else or by someone else.     

     All shelving from book trucks must be completed within eight (8) work hours of delivery
     to the Contract Supervisor.  A control slip (see Attachment A) containing:
          .  Date items were counted and delivered by NLM Project Officer
          .  Number of items on the book truck
          .  Initials of NLM Project Officer (or designee)
          .  Newly bound items 
     will be placed on each book truck upon delivery to the Contractor.  Each day all control
     slips shall be returned to the NLM Project Officer after the items have been shelved.  


     2.   Shelving and Reshelving From Range-Ends--B-1 Level Only

     On the B-1 Level, the Contractor shall shelve in shelflist order, all material on each
     designated range-end, i.e. those that are on the lower color coded shelves, at least once
     each work day.  Material located on the range-ends will not have shelf charges. 

     On the B-1 stack level, material pulled from the shelves for interlibrary loan fulfillment
     is placed on color coded shelves (usually green) at the ends of specified ranges of
     shelving located along the main aisles.  Prior to photocopying of requested articles for
     interlibrary loan, the material is placed on the higher of two color coded shelves. This
     designates that the material has not yet been photocopied. After photocopying, the
     material is placed on the lower of the two colored coded shelves.  This designates that
     the material is ready to be shelved.  Ranges 412 through 422 do not have green colored
     shelving, but the material shall be placed on the same area of these ranges.


     NOTE:  In addition to materials located on range ends, there are other materials on book
     trucks to be shelved on the B-1 Level.


     3.   Shelving and Reshelving From Book Trucks Containing Newly Bound Items

     The Contractor shall follow the same instructions as previously stated in "1. From Book
     Trucks."  The only special instruction which the Contract shall follow is that for every
     newly bound title to be shelved, there will be a green gusset on the shelf where the item
     is to be placed by the Contractor.  The green gusset contains a binding pull card listing
     the title, call number, volume, issue and year of the item which has been recently bound. 
     The Contractor shall remove a green gusset for every newly bound title, and return all
     green gussets to the NLM Project Officer the same day they are shelved by the
     Contractor.  Whenever newly bound items are delivered to the Contractor by the NLM
     Project Officer, the accompanying Control Slip will indicate that the items are newly
     bound.
     
     4.   Shelving Materials on the B-3 Level, HMD

     The Contractor shall shelve all journals and monographs, including oversized
     monographs, on the B-3 level of the History of Medicine Division (HMD) each
     working day.  Materials will be delivered to the Contractor on a booktruck each
     working day on the B-3 level of HMD.  The Contractor shall sort the materials in
     call number order prior to being shelved.  All items to be shelved, except for HMD's
     newly received acquisitions, will have an interlibrary loan request slip or an HMD
     Reading Room patron request slip on the shelf where the item is to be shelved.  The
     contractor shall pull the slip at the time the item is shelved and return the slips to
     the NLM Project Officer.  Whenever a slip cannot be found at the shelving location
     thought to be correct, the Contractor shall double check the nearby shelves for the
     correct shelving location and/or return the item to the NLM Project Officer for
     further instructions.  

     Occasionally a new acquisition will have a narrow "pink" slip of paper protruding
     from the top of the volume to be shelved.  The Contractor shall place the "pink" slip
     of paper on the shelf in front of the item to be shelved with two (2) to three (3)
     inches of the slip protruding out from the shelf.  The Contractor shall shelve the
     following items:
     
          a)   Monographs
               All monographs have a General Classification Call Number and are
               shelved accordingly.  Not all monographs are bound.  Some
               monographs are unbound, and some are stored in envelopes, but all
               have a call number.
                    Examples:  BF H334       WM 393    
          
          b)   Oversized Monographs
               Oversized monographs have a General Classification Call number and
               are shelved in a special area at the end of the monograph and journal
               collection designated for larger materials.  All oversized monographs
               are to be placed horizontally on the shelf with the spines facing
               outward and in descending shelf list order.       

          c)   Journals (published prior to 1870)
               All journals have a General Classification call number beginning with
               "W1", "W2" or "W3" and are shelved with the monograph collection,
               following the General Classification call number scheme.  
                    Examples: W1 B35         W2 H44         W3 M62

  
     5.   Shelfreading of the General and Reference Collections
 
     The Contractor shall routinely shelfread the general and reference collections on a daily
     basis to ensure that both the general and reference collections are in perfect shelflist
     order.  In general, the Contractor shall be responsible for ensuring that all items in the
     general collection (approximately 5,000,000) are shelved in correct shelflist order at all
     times.   Specifically, the Contractor shall shelfread the Main Reading Room, the
     Learning Resource Center (LRC), the B-1 level, the B-2 level, including the Microfilm
     Service Copy Collection, and the B-3 level as follows:

          a.   The Main Reading Room and the Learning Resource Center (LRC)

          The Index Tables located in the Main Reading Room shall be shelfread daily,
          preferably by 8:30 a.m. each morning, before the NLM Main Reading Room
          opens to the public.  All items shelved in the Main Reading Room and the LRC
          shall be completely shelfread every week by the Contractor. 

          b.   The B-1 Level  
               
          Each week of the contract, the Contractor shall completely shelfread all journal
          titles shelved on the B-1 level.  Because of the very high use of journal titles
          shelved on this level, it is extremely important that the Contractor maintain all
          items in perfect shelflist order.

          c.   The B-2 Level

          The Contractor shall spend several hours each week shelfreading the various
          collections located on the B-2 level, ensuring that all collections are completely
          shelfread once every four (4) months.  

          d.   The B-3 Level

          The Contractor shall spend several hours each week shelfreading the journal
          volumes located on the B-3 level, ensuring that all items have been completely
          shelfread once every four (4) months after the shift of journals published from
          1980 through 1984 from the B-1 level to the B-3 level.  During the Base Year of
          the contract, while the Contractor is performing the shift of NLM's journal
          collection, the Contractor shall shelfread all volumes that are being moved from
          the B-1 level as they are being reshelved into the journal collection stored on the
          B-3 level.

          e.   Microfilm Service Copy Collection, B-2 Level
               
          The Contractor shall completely shelfread the entire microfilm service copy
          collection two (2) times each year.

     Any items found to be out of shelflist order, because they were misshelved by the
     Contractor, shall be reshelved by the Contractor at no extra cost to the government.  All
     shelfreading problems, which the Contractor can identify as being unrelated to the terms
     of the contract, shall immediately be reported to the NLM Project Officer.
   

     5.   General Shifting of Small Areas of the General and Reference Collections

     Occasionally, small areas in the general and reference collections will become very full
     because they are constantly being added to by shelving newly received materials, and it
     will be necessary for the Contractor to shift volumes around to make room for new items
     which are constantly being added to the collections.  The Contractor shall shift up to ten
     (10) shelves of material in either direction of new material being shelved whenever
     necessary.  However, if an area becomes so filled as to require moving more than ten
     (10) shelves of volumes, the Contractor Supervisor shall immediately inform the NLM
     Project Officer in order to receive specific instructions regarding the shift.  

  
     6.   The Contractor shall perform the following tasks during the basic term (June 1,
          1994 through May 31, 1995) only, and will be reimbursed at the unit prices set
          forth in Article B.2.

          a.   Task One: Measurement of Space Occupied by Serials Published Between
               1980 and 1984

          In anticipation of shifting from the B-1 level to the B-3 level five years of serials
          published during the years 1980 through 1984, the Contractor shall accurately
          measure the required amount of space that each title actually occupies for that
          period of time (1980 through 1984), and accurately record the measurement
          information on a card supplied by the NLM Project Officer.  The following
          information will be printed on each card:  title, call number, publisher, first issue
          and last issue information, and frequency.  This information will be printed cards
          measuring approximately 5" x 8", and three different colors will be used.   

          The bibliographic information for serials with a beginning publishing date of 1980
          through 1984 will be printed on pink cards.  For serials which began publication
          during 1980 through 1984, but which also ceased during that same period, the
          bibliographic information will be printed on yellow cards.  The serial titles which
          have publication dates prior to 1980, and which are still being published, will
          have the bibliographic information printed on white cards.  The bibliographic
          cards will be delivered to the Contractor by the NLM Project Officer.  The
          Contractor will record the required amount of space of each title on the
          bibliographic card and return all bibliographic cards to the NLM Project Officer
          upon completion.

          b.   Task Two: Placement of the Bibliographic Cards in with the Serials
               Shelved on the B-3 Level

          The NLM Project Officer will deliver the bibliographic cards, containing the
          measurement information recorded earlier by the Contractor, to the Contract
          Supervisor.  The Contractor shall correctly place the cards in with the serial titles
          shelved on the B-3 level.  The pink cards correspond to serial titles which began
          publication between the years 1980 and 1984, and therefore these titles are not
          currently shelved on the B-3 level.  The pink cards shall be placed on the shelf
          in correct shelflist order by the Contractor.  The pink bibliographic card will
          show the place where the serials are to be shifted, and also the measurement
          information.  The yellow bibliographic cards correspond to those titles which are
          also new to the B-3 level, but which ceased being published between the years
          1980 and 1984, and they shall be placed on the shelf in correct shelflist order by
          the Contractor.  The white bibliographic cards correspond to those titles which
          began publication prior to 1980 and which have continued being published after
          1984, and they shall be placed on the shelf in correct shelflist order by the
          Contractor.  The bibliographic cards shall be placed next to the last volume of the
          corresponding title, and placed in such a way that they are clearly visible and
          supported by a bookend.  After all the cards have been correctly placed on the
          B-3 level shelves, the Contractor shall notify the NLM Project Officer.

          c.   Task Three:  Spreading of the Oversized Collection Located Along the
               East Wall of the B-3 Level

          The Contractor shall spread and shift the oversized collection located along the
          east wall of the B-3 level to accommodate other oversized volumes which are
          currently shelved in with the serials on that same level.  The oversized volumes
          shall be spread into two adjacent areas that will be identified by the NLM Project
          Officer.  The Contractor shall correctly shelve each oversized item, according to
          shelflist order, and place them one on top of the other.  The oversized items are
          not shelved in an upright position.  Stacks of oversized items shall not exceed
          one-half the height of the shelf.   

          d.   Task Four:  Identification and Shifting of Oversized Serials Currently
               Located in with the Serial Collection on the B-3 Level into the Oversized
               Collection

          The Contractor shall proceed through the B-3 serial collection, beginning with the
          W1 A's through the W1 Z's, and pull out the oversized volumes.  Oversized
          volumes are those items which exceed of height of 13" or 14" and a width of 14"
          or 15", and which cannot adequately be placed in an upright position on the shelf. 
          The Contractor shall place the oversized volumes on a book truck and move them
          to the oversized collection along the east wall of the B-3 level where they shall
          be interfiled according to shelflist number.  

          The Contractor shall provide the NLM Project Officer with a complete listing of
          all titles, call numbers, volumes and years, for all items shelved in the Oversized
          Collection, upon completion of the shift.

          e.   Task Five:  Shift and Spread of the B-3 Serials Collection

          The Contractor shall spread the serials collection stored on the B-3 level into the
          unoccupied compact shelving also located on the B-3 level.  The Contractor shall
          begin with shifting the W1 Z's, and working in reverse order, proceed shifting
          material up through approximately W1 RE.  Approximately 104,256 volumes
          shall be spread in to the unoccupied compact shelving.  The colored bibliographic
          cards must be carefully shifted with the materials, and the Contractor must be
          careful not to lose them or misplace them  during the shift.  All volumes and
          bibliographic cards (pink, yellow and white), red gussets, green gussets, yellow
          gussets and white gussets, shall be moved into the new compact shelving and
          carefully placed on the shelves in shelflist order.  

          The Contractor shall leave the required amount of space for those titles which
          have bibliographic cards indicating the amount of space necessary for that title. 
          

          The Contractor shall read all gussets (green, yellow and white) and leave the
          required space that each gusset stipulates.  For example, items that are pulled out
          of the collection to be microfilmed, will have a gusset left on the shelf stating
          which volumes and years are being filmed.  The Contractor shall leave the
          appropriate amount of space for these items so that when they are returned to the
          shelves there is sufficient space for them.

          After the B-3 serials collection have been spread into the previously unoccupied
          compact shelving, the Contractor shall continue to spread open the remaining
          portion of the B-3 serials collection, working in reverse order back through to the
          W1 A's.  The Contractor shall also continue to follow the measurement
          instructions for those titles which have bibliographic cards, to ensure that
          sufficient room is made for five additional years.

          The Contractor shall carefully shelfread all titles and volumes during the entire
          spreading and shifting process, and correct any misshelving, at no additional cost
          to the government, as they proceed.  All shifting and spreading must be error
          free.  The Contractor Supervisor shall be in daily contact with the NLM Project
          Officer to discuss any problems or situations which need to be resolved.  The
          NLM Project Officer will same completed work daily.  Errors found by the
          Project Officer will be reported to the Contract Manager and must be corrected
          within eight (8) work hours, in additional to the normal shelving workload, at no
          additional cost to the government.  The Contractor is expected to meet these
          quality standards for all items moved.

          Whenever the Contractor finds microfilm boxes on the B-3 level shelves, they
          shall be delivered to the NLM Project Officer.

          f.   Task Six:  Shift Five Years (1980 through 1984) of Serials from the B-1
               Level to the B-3 Level

          The Contractor shall remove all titles and volumes of serials shelved on the B-1
          level with publication dates of 1980 through and including 1984.  These volumes
          shall be placed on book trucks and taken to the B-3 level where the Contractor
          shall interfile them, according to shelflist number, in with the B-3 serials
          collection which has already been spread and shifted by the Contractor to
          accommodate the additional volumes.  The Contractor shall begin with the W1
          Z's and proceed in reverse order back through to the W1 A's until all volumes
          published in the years 1980 through 1984 have been placed on the B-3 level
          shelves.

          On each shelf of the B-1 level, where space is left over because material has been
          removed, the Contractor shall place a book end supporting the items remaining
          on the shelf.  All volumes must be left standing in an upright position on the shelf
          with the spines flush with the front edge of the shelf.  The Contractor shall ensure
          that all volumes remaining on the shelves of the B-1 level are in correct shelflist
          order, and also in volume and year order.  

          The Contractor shall replace each range guide on the B-3 level with new range
          guides which list the correct beginning and ending call number for each range,
          upon completion of the shift.

     7.   Intermittent Shelving Support Requirements

          The Contractor shall provide up to one hundred fifty (150) hours of shelving
          support comprised of the Project Manager, Lead Shelver and Shelver as specified
          in the contract under Article B.2. in support of Intermittent Shelving
          Requirements as tasked by the NLM Project Officer.  Examples of the shelving
          support tasks to be performed shall include:  1) removing journal volumes from
          the Main Reading Room; 2) removing audiovisual titles from the Learning
          Resource Center; 3) filing titles received by NLM in loose-leaf format; and 4)
          filing titles received by NLM in microfiche format.
     

C.   Shelflisting Instructions, General Collection

     1.   The NLM Classification  (Background)

     The National Library of Medicine Classification scheme is the primary classification
     mode for items in pre-clinical and clinical medicine.  This is augmented as required by
     the Library of Congress Classification scheme which covers all other subject areas.  The
     NLM Classification covers the field of medicine and related sciences, utilizing schedules
     permanently excluded from the LC Classification: QS-QZ and W.  The various schedules
     of the LC classification supplement are for subjects bordering on medicine for general
     reference material.  The Library only applies subject classification to items treated as
     monographs.  Serial publications are separated by form and are assigned call numbers
     within several broad categories.

     2.   Parts of the Call Number

     Recognizing the components of the call number is essential to determining the correct
     shelving sequence.  A call number is composed of the following basic components:

          a.   Classification Number
     
          The classification number is composed of letters and digits.  The letters stand for
          broad subject areas (See NLM Classification).  The digits further break down the
          subject area.  The first two lines of the call number usually make up the
          classification number - the subject area covered by the book.  (Only one line is
          used if a single letter and a single digit make up the call number.)

          b.  Table G
     
          Table G is a table of geographic locations which is referred to only certain class
          numbers.  Use of Table G is found in the arrangement of serial publications of
          government documents which take the classification, W2; and hospital
          publications which take the classification, WX 2.  Use of Table G permits a
          shelving order which is controlled both geographically and alphabetically.  Table
          G is also used, on a somewhat restricted basis for geographical grouping of
          monographs.
     
          c.   Author or Title Cutter
          
          The Cutter table is a list of character strings representing partial or full words
          followed by digits which are treated as decimals.  For example:
                         Bly  661
                         Bo   662
                         Bob  663
                         Boc  664
                         Bock 665

          The following examples indicate how four books, on the same subject by four
          different authors (Arnold, Kimball, Lewis, and Stoddard) should be marked when
          WM 340 is the classification number; and A757, K49, L676, and S869 are the
          respective Cutter numbers:

               (Arnold)       (Kimball)      (Lewis)   (Stoddard)
               WM             WM             WM        WM
               340            340            340       340
               A757           K49            L676      S869

          If a Cutter number has already been used, the decimals are expanded by using the
          number above the most appropriate number in the Cutter Table or adding a digit
          at the end of the appropriate number (e.g. Kimball: WM 340 K493).

          d.   The Work Mark
          
          A work mark is a letter or letters representing the first letter of the first filing
          word in a title which has a name main entry.  The work mark may follow the
          Cutter number or the date in the call number.

          e.   Volume, Issue or Congress Number
          
          A work that appears in multiple volumes is  categorized as a book-in-parts or a
          serial.  The volume, issue, or part numbers are included in the call number to
          sequence the set on the shelf in the order that the publisher intended.  A     
          book-in-parts has the volume or issue number following the year of publication. 
          A serial has the volume following the Cutter number before the year of
          publication.  Congresses include meetings that are held periodically and numbered
          in sequence as well as onetime events.

          f.   Date

          Generally, the year in the call number is taken from the imprint.  The date a
          congress was held rather than the publication date issued in the call number.


     3.   Arranging Material by Call Number

          a.   Location of Call Number
          
          The call number is either on a label or printed directly on the spine of a book. 
          If the spine of the book is too narrow for the call number label to fit, the call
          number will be found on the front of the book or serial.  Each title has its own
          unique call number.  No other title has that exact call number.  Serials and 
          books-in-parts have call numbers that differ only by volume or part number. 
          Added copies of a title use the same call number.

          b.   Alphabetizing Call Numbers
          
               (1). Classification Number

               Classification numbers throughout the library are arranged in alphabetical
               order.  Reading the call numbers from left to right, a single letter is filed
               before a double letter combination.  For example, H would come before
               HA and W before WZ.  The numbers in the classification area are
               arranged in numerical order as whole numbers.  Some classification
               numbers have a decimal in the number, and this follows the regular
               number.  For example:

                         W1   W2   W3   W    W
                                        19   19.5

                         Q    QW   QW   QW   QW
                         80   1    13   52   64

               (2).  Table G
     
               Table G is arranged by letters then by numbers.  A single letter and
               number(s) comes before double letter combinations beginning with the
               same letter.  All the letter-number combinations that begin with a
               particular letter come before the next letter in alphabetic sequence. For
               example:

                    W2   W2   W2   W2   W2   W2   W2   W2
                    A3   AC8  AK3  AK4  AK4  DA5  DA7  FA1
                    U58n C7a  D8e  K6u  L6t  H8k  L4e  N6s

               (3).  Cutter Number
          
               The Cutter number is arranged as a decimal not as a whole number. For
               example:

                    WM        WM        WM        WM
                    340       340       340       340
                    C685      C6855     C686      C6862

               (4).  Work Mark
     
               The work mark following the Cutter number distinguishes different titles
               by the same author.  If the titles begin with the same letters, two letters
               may be used to distinguish different titles.  Work marks are filed
               alphabetically.

               (5).  Volumes

               Volumes and parts are shelved in numeric sequence.  If a volume is
               subdivided into several parts, all the parts of the volume come before all
               other volumes of the set.

               (6).  Date

               Editions of works may have call numbers that are similar except for the
               date.  Earlier dates are shelved before later dates.


               (7).  "f" and "q"

               There are two letters that appear in the call number area which are no
               longer of significance to the shelving of books but are often confusing. 
               The small "f" and "q" that appear before the Cutter number indicate the
               size of the item and at one time were used to designate a special shelving
               location.  Both of these letters should be ignored in the arrangement of
               books on the shelves.

               (8).  Audiovisuals

               Audiovisuals are classed in the NLM Classification scheme just like print
               materials.  The only difference is the inclusion of a medium designator
               (VC for videocassette, MP for motion picture, etc.) after the class number
               and before the Cutter number and date.  Audiovisuals with the same class
               number are then arranged by the medium designator, and then by the
               Cutter and date.

          
          Special Audiovisual (AV) Instructions:

          --Motion Pictures (located on the B-2 Level) are shelved in a specified area in the
          stacks near the Audiovisual Collection.  The NLM Project Officer will provide
          specific information about their location.

          --Audiovisuals classed as W1 serials are located at the beginning of the AV
          collection on B-2.

          --All Audiovisuals dated (in the call number) 1991 to present are currently
          shelved in the LRC.  Each year one year is moved from the LRC to the AV
          stacks on the B-2 level.  


     4.   Limited Cataloging Collection

     A separate collection of monographs that has received "limited cataloging" is on the B-2
     Level.  The pieces in this collection have not been classified according to the NLM
     Classification Scheme.  Instead, they have been labeled with a simple alpha/numeric
     accession number.  The first part of the accession number has one or two letters, and is
     followed by a  number of from one to four digits.

     The shelf order for this collection is determined first alphabetically by the first letter or
     letters.  Pieces with the same letter(s) are then sorted by straight numerical order. 
     IMPORTANT NOTE: All pieces with single letters are shelved before all pieces with
     double letters.  For example the following column of limited cataloging call numbers
     are sorted in proper shelflist order:
                    A19
                    A230
                    J8
                    Q1369
                    Z987
                    CC9899
                    DD2



     5.   Accession Number Collection

     The NLM has recently established a separate collection of monographs that has not been
     classified according to the NLM Classification Scheme known as the Accession Number
     Collection.  The items to be shelved into this collection have received a shelflist scheme
     which includes a year identifier with an alphabetic sequence and a three-digit number"
     (e.g., 1993 A-001 through 1993 Z-999).  These items have been labeled with a simple
     alpha/numeric accession number.  The first part of the accession number has the year
     identifier and is followed by an alphabetic sequence and three-digit number.  

     The shelf order for this collection is determined first by year, then alpha-numeric
     scheme.  Pieces with the same letter are then sorted by straight numerical order. 

               1993      1993      1993      1994      1994
               A-001          S-245          T-012          D-822          N-910          
      
          
     6.   Reading Room Microforms

     Microforms housed in the Main Reading Room are all shelved in special microform
     cabinets.  The following titles are on 16 mm microfilm cartridges:  Biological Abstracts,
     Chemical Abstracts.  Dissertation Abstracts,  and Index Medicus.  These titles should be
     reshelved by title in volume/date order.  There are also several collections on microfiche
     including telephone directories, medical school catalogs, and the Library of Congress,
     National Union Catalog.  These are arranged either alphabetically or numerically.  Any
     question or problem in reshelving any microforms should be referred to the Project
     Officer.


     7.   Service Copy Microfilm Collection

     A separate collection of service copy microfilm is located in microfilm cabinets on the
     B-2 Level.  This collection contains both monographs and serials which have been
     microfilmed.  The pieces in this collection have not been classified according to the NLM
     Classification Scheme.  Monograph service copy microfilm is given a four digit number
     which sometimes preceded by the word "Film".

          48-1 48-19      86-31    Film  272   Film     1008     Film
                          52         140               1056      

     Serial service copy microfilm are in cabinets following the monograph film and are given
     four digit numbers that begin with the letter "S".

          S1   S0004     S5    S0021  S23      S96          S0103     S0109

     It is important to note that within the service copy microfilm collection there is a special
     collection entitled the American Medical Periodicals 1797-1900.  These are stored in
     cabinets following the service copy film and are given unit numbers.

          Unit 1    Unit 2    Unit 3    Unit 4    Unit 5
          reel 1         reel 2         reel 3         reel 4         reel 5

     The shelflist order for this collection is determined by the alpha-numeric scheme. 
     Monographs are filed in straight numerical order.  Serial service copies are arranged by
     the alpha-numeric scheme, then placed in their correct position by following the
     bibliographic information found in the drawers.        American Medical Periodicals
     1797-1900  are arranged by unit number.



D.   Shelflisting Instructions, B-2 Serials In-Process Collection

          See attachment B


E.   Special Instructions for Handling Library Materials in the General and Reference
     Collections 

     1.   Volumes shall be loaded on book trucks in an upright position, spines facing out. 
     When partially loaded book trucks are moved, bookends shall be used to keep volumes
     from leaning over or sliding off the truck.  Weight should be distributed evenly to
     prevent trucks from tipping over.  Oversize volumes should be loaded flat on the book
     truck while being transported.

     2.   Volumes shall be placed on shelves in an upright position, spines facing out.  No
     volume shall be shelved on its fore-edge.  After materials have been shelved, bookends
     shall be adjusted so that the volumes are properly supported and will not lean.  Volumes
     shall not be shelved so tightly that damage to the spine results when they are retrieved
     from the shelf.  Where sufficient space exists within five shelves in either direction of
     a shelf that is too full, the Contractor will shift the collection as needed to provide a
     more even distribution of space.

     3.   Certain volumes are too large to be shelved in the normal bookcase shelving
     located throughout the General Collection, and must be shelved in a separate area
     designated for oversized volumes.  Oversized monographs and serials, except for
     oversized serials on the B-1 level, will have a colored tape either on the spine or on the
     front cover which reads "OVRS."  These items, except for oversized serials on the B-1
     level, shall be shelved in the special areas for oversized volumes.  The NLM Project
     Officer will show the Contractor the shelving area for oversized monographs on the B-2
     level, and the shelving area for oversized serials on the B-3 level.

          Oversized volumes to be shelved on the B-2 and B-3 levels shall be shelved by
     laying the volume flat on the shelf in the areas designated for oversized volumes.  If a
     volume is too large to be shelved upright in with the general collection, and does not
     have a tape reading "OVRS" on the spine or front cover, the Contractor shall return the
     oversized volume to the NLM Project Officer.  The NLM Project Officer will determine
     the correct shelving location for the volume and, if necessary, place the colored tape
     which reads "OVRS" on the spine of the volume.  The NLM Project Officer will return
     the volume to the Contractor for shelving.  On the B-1 level, oversized volumes shall be
     shelved either spine-down or flat on the next shelf.  The number of volumes shelved flat
     on top of each other in the designated shelving areas for oversized volumes, or on the
     regular shelves, shall not exceed one-half the height of the shelf.
     
     4.   When volumes are removed from book trucks for shelving or shifted to other
     shelves, they shall be grasped by the middle of the spine, not pulled by the headcap (the
     top of the spine) where they are most susceptible to damage.

     5.   Any items which the Contractor handles or sees which appear to have very brittle
     paper, loose pages, broken bindings, mildew or other obvious problems shall be
     delivered to the NLM Project Officer who will forward them to the Preservation and
     Collection Management Section for review and repair.

     6.   Unbound serial issues shall be shelved in correct shelflist order, according to call
     number, year of publication, volume, and issue.  The Contractor must take great care in
     placing thin unbound issues in the open-back files provided by the government to ensure
     that they are given proper support.  Some unbound serial volumes and/or issues are
     heavy and thick enough to be supported by bookends, and for these volumes and/or
     issues the Contractor shall always place a bookend to the right of these volumes to ensure
     proper support.  The Contractor shall inform the NLM Project Officer whenever
     unbound serial issues are not receiving proper support from either the open-back files or
     the bookends, so that further damage does not occur.    

F.   Special Instructions for Handling History of Medicine Library Materials
     1.   Volumes shall be loaded on book trucks in an upright position, spines facing
     out.  When partially loaded book trucks are moved, bookends shall be used to keep
     volumes from leaning over or sliding off the truck.  Weight should be distributed
     evenly to prevent trucks from tipping over.  Oversize volumes should be loaded flat
     on the book truck while being transported.
          
     2.   Volumes shall be placed on shelves in an upright position, spines facing out. 
     No volume shall be shelved on its fore-edge.  After materials have been shelved,
     bookends shall be adjusted so that the volumes are properly supported and will not
     lean.  Volumes shall not be shelved so tightly that damage to the spine results when
     they are retrieved from the shelf.  Where sufficient space exists within five shelves
     in either direction of a shelf that is too full, the Contractor will shift the collection
     as needed to provide a more even distribution of space.

     3.   Oversized monographs on the B-3 level of HMD are to be shelved by laying
     the volume flat on the shelf in the area designated for oversized monographs.  The
     volumes must be placed carefully one on top of the other in such a way that the
     resulting stack is stable but shall not exceed a height of approximately four (4) to
     five (5) inches.  The correct shelf list arrangement for the oversized volumes is in
     descending order, so that volumes placed on the top precede the volumes placed on
     the bottom.  However, if the resulting stack is unstable, it is to be arranged in such
     a way as to increase its stability, for instance, by placing the largest volume on the
     bottom.  

     4.   When volumes are removed from book trucks for shelving or shifted to other
     shelves, they shall be grasped by the middle of the spine, not pulled by the headcap
     (the top of the spine) where they are most susceptible to damage.

G.   Quality Control

All shelving must have no more than 2 errors per 100 pieces shelved.  The Project Officer will
sample completed shelving daily.  Errors found by the NLM Project Officer will be reported to
the Contract Project Manager and must be reshelved within 8 work hours, in addition to the
regular work load, at no additional cost to the government.  The Contractor is expected to meet
these quality standards for all pieces to be shelved and reshelved.  


H.   Work Schedule

Contractor staff is expected to begin shelving at 7:30 a.m. Monday through Friday, except on
federal holidays.  This is to ensure that as many pieces as possible that have been pulled from
the collection the previous day are reshelved as early in the next day as possible.


I.   Deliverables

     Beginning on the day of award of contract, June 1, 1994, and ending 365 calendar days
later, the contractor shall deliver the following items:
                                   MIN     MAX
     Shelved Collection Materials       500,000 - 740,000/year
     Control Slips                        6,000 - 10,000/year

     Beginning on June 1, 1995, the First Option Year of the contract, and ending 365
calendar days later, the contractor shall deliver the following items:
                                   MIN      MAX
     Shelved Collection Materials       500,000 - 772,500/year
     Control Slips                        6,000 - 12,000/year

     Beginning on June 1, 1996, the Second Option Year of the contract, and ending 365
calendar days later, the contractor shall deliver the following items:
                                   MIN      MAX
     Shelved Collection Materials       500,000 - 806,625/year
     Control Slips                         6,000 - 14,500/year


                        Delivery Schedule


     ITEM                QUANTITY            DELIVERY SCHEDULE

Year 1                   Approximately
Shelving Collection                Min.     Max.
Materials               1,500     5,000/day       Per day, beginning the
                                                  effective date of the Contract,
                                                  the Contractor shall complete
                                                  the shelving of each daily
                                                  batch of material within eight
                                                  (8) working hours of
                                                  delivery.


Task I                   Min. Max.           Before the end of the
Measurement of space for      678   12,500             Base Year of Contract serial titles
published                               May 31, 1995 
1980 through 1984                                           


Task II 
(Description)            Min. Max.           Before the end of the 
Placement of biblio-          7,500  13,700            Base Year of Contract
graphic cards in with                             May 31, 1995
the serials shelved on B-3 level


Task III
(Description)            Min. Max.           Before the end of the  
Spread oversized volumes      883  2,250               Base Year of Contract
along East Wall, B-3                              May 31, 1995
level


Task IV   
(Description)            Min.      Max.           Before the end of the
Identify, Shift and interfile      1,600  2,750             Base Year of Contract
volumes of oversized material                          May 31, 1995
in the B-3 serials collection


Task V    
(Description)            Min.  Max.               Before the end of the 
Shift and Spread B-3          12,500  24,000      Base Year of Contract
shelves of serials                                May 31, 1995


Task VI   
(Description)            Min.  Max.               Before the end of the    
Shift of serial titles             7,500  12,500            Base Year of the
Contract
published from 1980 through                       May 31, 1995
1984


Control Slips                 Approximately
                         22 - 71/Day         Per day, beginning the effective date
                                             of the Contract, the Contractor shall
                                             return Officer in daily batches,
                                             reflecting the work that was
                                             completed the previous work day.


Year 2
     ITEM                QUANTITY            DELIVERY SCHEDULE

Shelved Collection            Approximately
Materials                1,500 - 5,000/Day   Per day, the Contractor shall
                                             complete the reshelving of each daily
                                             batch of material within eight (8)
                                             working hours of delivery.


Control Slips                 Approximately
                         22 - 71/Day         Per day, the Contractor shall return
                                             control slips to the Project Officer in
                                             daily batches.  Each batch reflecting
                                             the work that was completed the
                                             previous work day.

Year 3
     ITEM                QUANTITY            DELIVERY SCHEDULE

Shelved Collection            Approximately
Materials                1,500 - 5,000/Day   Per day, the Contractor shall
                                             complete the reshelving of each daily
                                             batch of material within eight (8)
                                             working hours of delivery.

Control Slips                 Approximately
                         22 - 71/Day         Per day, the Contractor shall return
                                             control slips to the Project Officer in
                                             daily batches.  Each batch reflecting
                                             the work that was completed the
                                             previous work day.


I. Reporting Requirements

     1.   Monthly Report:

          Within three (3) working days after the end of each month, the Contractor shall
          prepare and submit a written report including the following:

          a)   The number of items shelved in each of the major collections (i.e.
               Reading Room, LRC, B-1 Stack level, B-2 Stack level, B-2 Stack level
               Serials in process collection, Service copy microfilm collection, and B-3
               Stack level) and a total of all items shelved during the reporting period
               and cumulative totals year to date.

          b)   The number of items (volumes, titles, or shelves) shelved and/or shifted
               by the Contractor in performance of Tasks I through VI.

          c)   The number of hours spent in performance of Intermittent Shelving
               Support Requirements, and the number of volumes and\or titles shifted or
               shelved for each requirement.
     
          d)   The monthly report shall be delivered to the NLM Project Officer, in
               three copies on or before the 3rd working day after the end of the month.


     2.   Annual report:

          Within five (5) working days after completion of each 12-month contract period,
          the Contractor shall prepare and submit an annual report including, but not
          limited to (1) cumulative totals for items reflected in the monthly reports, and (2)
          any recommendations concerning methods to improve the Contract tasks (e.g.
          improvements in methods of data collection or reporting procedures, etc.)

          The requirements of these reports may change as management finds a need for
          different or additional information.


     3.   Final Report

          On or before the last day of completion of the contract, May 31, 1997, the
          Contractor shall prepare and submit a final report including, but not limited to (1)
          cumulative totals for items reflected each contract year, and (2) cumulative cost
          of each contract year, and (3) any recommendations concerning methods to
          improve the contract tasks (e.g. improvements in methods of data collection or
          reporting procedures, etc.)

          The above reports shall be submitted as follows:
     
          Deliverable         Copies    Due Date

          1. Monthly Report   3         No later than three (3) working days after
                                        the end of each month.

          2. Annual Report    3         No later than five (5) working days after the
                                        end of the contract year.

          3. Final Report     3         On or before the last day of completion of
                                        the contract, May 31, 1997.
                                             Attachment  A
                       KEVRIC COMPANY, INC.
      Shelving of the General and Reference Collections/NLM

Date:_________                Type of Material:
                                   Newly Bound Items_____
                                   Microfilm_____

Floor: (Please circle)
     Main Reading Room
     LRC
     B-1 Level
     B-2 Level

Sorted by (NLM Project Officer, or designee):______________

Time Delivered:______________

Count:_______________
     B-3 Level
                    
          
                                   Attachment B

PROCEDURES FOR SHELVING IN-PROCESS SERIAL ISSUES

1.   Read the LABELS

     Serial checkin labels for uncatalogued serial titles (IN PROCESS) carry the following
     information (see Attached photocopy):

     IN PROCESS     (Call number value)

     TISORT         (Alphanumeric sort)

     SEQ            (MSS sequence number/SERLINE UI)

     Issue Information:  vol., no., and year

     TI             (title)

     Uncatalogued serial issues are shelved by TISORT in the serials backlog area on B-2,
     against the west wall.


2.   Locate the TISORT (Title Sort) Numbers

     TISORTS have 10 characters.
          The first character = x.

          The second character is the letter of the alphabet which corresponds to the first
          letter of the first significant word in the title (A-Z).

          The remaining 8 characters are numbers used to file titles in number order within
          each letter.

          TISORTs run from    XA00000000 - XA99999999
                         XB00000000 - XB99999999
                         XC00000000 - XC99999999 etc.

3.   Shelve the Issues

     Issues are shelved by letter of the alphabet, and then by number within each letter of
     the alphabet.

     For example, see the attached.

          CRS Review
          TISORT = XC42117200

     Look at the last 8 numbers of the tisort, file in numerical order.

     Find the "XC" tisorts whose numbers fall on either side of 42117200.

     Filing Examples:

     TITLE                         TISORT

     CRS                           XC42117000
     
     CRS Review                         XC42117200
     
     CRSA Revue                         XC42125000

     Foot                          XF07885000

     Foot and Ankle                XF07890000

     Foot and Mouth Disease             
     Quarterly Bulletin                 XF07900000

     Sante Mentale                 XS03090000

     Sante Mentale Infantile            XS03100000

     Sante Mentale au Quebec            XS03103000

     Sante au Nouveau Brunswick         XS03105000

     Sante Publique                XS03110000



4.   Shelving

     Take care to read and distinguish between TISORTS; titles should be used as an informal
     check for correct filing order.

     Look carefully at zeroes at the beginnings and ends of TISORTS.  Most misfiling occur
     when zeros are misread.

     For example, XC04117000 files before (at a significant distance from) XC41170000.


5.   Schedule

     IN PROCESS serial issues shall be shelved weekly.  Shelving shall be completed by
     close of business Friday.  This ensures that all issues are shelved when the Serial
     Records Staff pulls issues for serial titles which have been released to CATLINE that
     week. 


6.   Problems

     If the contractor cannot shelve the IN PROCESS issues for any reason (shifting needed,
     question about the title/issues, etc.), issues should be returned to the NLM Project
     Officer with a note explaining the problem.