**Federal**

**Travel**

**Regulation**

**FOREWORD**

This looseleaf edition of the Federal Travel Regulation (FTR) is
intended to be the "working copy" of the official 41 CFR chapters
300-304 promulgation of the primary regulation for use by Federal
agencies.

The FTR is issued by the Administrator of General Services under the
applicable authorities reflected at the beginning of each part of the
regulation. The FTR governs travel and transportation allowances for
Federal civilian employees (chapter 301); relocation allowances for
Federal civilian employees and certain new appointees (chapter 302);
payment of expenses connected with the death of Government civilians
under certain circumstances (chapter 303); and payment from a
non-Federal source for travel expenses (chapter 304). Chapter 300
includes a general introduction to the FTR and agency reporting
requirements.

The FTR is published in the Federal Register and in a bound volume of
the Code of Federal Regulations (CFR). Future amendments to the FTR will
be published in the Federal Register upon issuance and followed by page
changes to the looseleaf edition. A detailed guide to using the FTR is
incorporated in this looseleaf edition.

Federal agencies may purchase copies of the looseleaf edition of the FTR
(basic edition and changes as issued) by submitting a Printing and
Binding Requisition (Standard Form 1), referencing the General Services
Administration's FTR requisition, through their publications liaison
official to the Government Printing Office (GPO). The public may
purchase the basic looseleaf edition and changes by direct subscription
from the Superintendent of Documents, GPO, Washington, DC 20402. The
stock number should be included in all orders. Additionally, the FTR is
available on the Internet at www.policyworks.gov/ftr.

**GUIDE TO USING THE LOOSELEAF EDITION**

**Numbering Format**

The Federal Travel Regulation (FTR) is divided into chapters, parts,
sections, and paragraphs. The numbers 300, 301, 302, 303, or 304 connote
specific chapters of title 41 of the Code of Federal Regulations (CFR).
The number before the decimal point indicates the part within each
chapter; the number after the decimal point indicates the section.

  ------------- ---------- -------------
  **Chapter**   **Part**   **Section**
                           
  300-          1\.        1
                           
  ------------- ---------- -------------

Subdivisions below the section level identify individual paragraphs.
These subdivisions consist of parenthetical alpha-numerics reading from
highest to lowest indentures as follows: lower case alphabet, Arabic
numbers, lower case Roman numerals, upper case alphabet, italicized
Arabic numbers, and italicized lower case Roman numerals. The following
example is illustrative: (a)(1)(i)(A)(1)(i). Pages within each part are
consecutively numbered beginning with Arabic number 1. Each page number
is preceded by the part number; e.g., the third page of part 301-2 is
numbered 2-3. Individual pages are chapter identified in the running
header.

**1998 Plain Language Edition**

This edition is written in the plain language style of regulation
writing as a continuation of the General Services Administration's
(GSA's) effort to make the FTR easier to understand and to use. The
plain language style of regulation writing is a new, simpler to read and
understand, question and answer regulatory format. Questions are in the
first person, and answers are in the second person. GSA uses a "we"
question when referring to an agency, and an "I" question when referring
to the employee. The 1998 edition currently consists of chapters 300 and
301. Chapters 302, 303, and 304 will be added upon completion in the
plain language format.

**FTR Amendments**

The FTR currently consists of chapters 300 and 301 of the 1998 edition,
effective July 1, 1998, and chapters 302, 303, and 304 of the 1989
edition, effective May 10, 1989, as amended. As revisions are made, FTR
amendments will be transmitted as changed pages to be inserted in the
looseleaf edition of the FTR. Removed or rescinded pages should be
retained to determine rates, allowances, and entitlements in effect at a
particular time. Lines printed in the margin of a looseleaf page
indicate material changed, deleted, or added by the FTR amendment cited
at the bottom of that page. When the insertion of new material shifts
unchanged material on succeeding pages, no lines will appear on such
pages, but the FTR amendment transmitting these pages will be cited at
the bottom of each page. A line opposite a blank space indicates
deletion of a section or paragraph. The page checksheet, a list of pages
currently in effect in the FTR after the changes transmitted by the FTR
amendment have been inserted, is to be used to verify the accuracy of
the FTR.

**FTR Bulletins**

FTR bulletins are issued for informational purposes on an as-needed
basis. A bulletin may clarify a particular FTR issue or provide
additional information, and may remain in effect until canceled,
superseded, or as determined by specific time frame.

**FTR Questions**

The Interagency Travel Management Committee (ITMC) provides a forum
through which Federal agencies can exchange information and ideas for
resolving common problems relating to the effective utilization of the
FTR. Federal agencies have established an ITMC or travel policy
coordinator to assist their employees with internal agency travel policy
and/or Governmentwide travel policy. Additional travel-related
information may be obtained from GSA's travel and transportation
Internet homepage at travel.

**References and Citations**

This regulation may be referred to as the Federal Travel Regulation or
the FTR. The FTR is subtitle F\--Federal Travel Regulation System of
title 41 of the CFR. It should be cited as "41 CFR" followed by the
appropriate chapter, part, section, and subdivision numbers; e.g.; 41
CFR chapter 300, 41 CFR part 300-1, 41 CFR 300-1.1(a). The 1989 edition
of the FTR supersedes the Federal Travel Regulations (FTR), FPMR 101-7,
transmitted by GSA Bulletin FPMR A-40, Supplements 1 through 30. The
1998 edition FTR chapter 300 is added, and chapter 301 supersedes the
1989 edition of the FTR chapter 301. The 1989 FTR chapters 302, 303, and
304 remain in effect until superseded by the 1998 edition FTR chapters
302, 303, and 304.

**TABLE OF CONTENTS **

**CHAPTER 300** - GENERAL

**CHAPTER 301** - TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES

**CHAPTER 302** - RELOCATION ALLOWANCES

**CHAPTER 303** - PAYMENT OF EXPENSES CONNECTED WITH THE DEATH OF
CERTAIN EMPLOYEES

**CHAPTER 304** - PAYMENT FROM A NON-FEDERAL SOURCE FOR TRAVEL EXPENSES

**CHAPTER 300 - GENERAL**

**Subchapter A - Introduction**

Part.

  ------- -------------------------------------
  300-1   The Federal Travel Regulation (FTR)
          
  300-2   How to use the FTR
          
  300-3   Glossary Of Terms
          
  ------- -------------------------------------

**Subchapter B - Agency Requirements**

Part.

  -------- ----------------------------------------------
  300-70   Agency Reporting Requirements
           
  300-80   Travel and Relocation Expenses Test Programs
           
  -------- ----------------------------------------------

**Subchapter A - Introduction**

**PART 300-1 - The Federal Travel Regulation (FTR)**

Sec.

  --------- ---------------------------------
  300-1.1   What is the FTR?
            
  300-1.2   What is the purpose of the FTR?
            
  --------- ---------------------------------

**Authority:**5 U.S.C. 5707; 5 U.S.C. 5738; 5 U.S.C. 5741-5742; 20
U.S.C. 905(a); 31 U.S.C. 1353; 40 U.S.C. 486(c); 49 U.S.C. 40118; E.O.
11609, 3 CFR, 1971-1975 Comp., p. 586.

+---------------+-------------------------+-------------------------+
| **§ 300-1.1** | **What is the FTR?**    | The FTR is the          |
|               |                         | regulation contained in |
|               |                         | 41 Code of Federal      |
|               |                         | Regulations (CFR),      |
|               |                         | Chapters 300 through    |
|               |                         | 304, which implements   |
|               |                         | statutory requirements  |
|               |                         | and Executive branch    |
|               |                         | policies for travel by  |
|               |                         | Federal civilian        |
|               |                         | employees and others    |
|               |                         | authorized to travel at |
|               |                         | Government expense.     |
+---------------+-------------------------+-------------------------+
| **§ 300-1.2** | **What is the purpose   | There are two principal |
|               | of the FTR?**           | purposes:               |
|               |                         |                         |
|               |                         | \(a\) To interpret      |
|               |                         | statutory and other     |
|               |                         | policy requirements in  |
|               |                         | a manner that balances  |
|               |                         | the need to assure that |
|               |                         | official travel is      |
|               |                         | conducted in a          |
|               |                         | responsible manner with |
|               |                         | the need to minimize    |
|               |                         | administrative costs    |
|               |                         |                         |
|               |                         | \(b\) To communicate    |
|               |                         | the resulting policies  |
|               |                         | in a clear manner to    |
|               |                         | Federal agencies and    |
|               |                         | employees.              |
+---------------+-------------------------+-------------------------+
|               |                         |                         |
+---------------+-------------------------+-------------------------+

**PART 300-2 - How to use the FTR**

**Subpart A - General**

Sec.

  --------- --------------------------------
  300-2.1   What formats exist in the FTR?
            
  --------- --------------------------------

**Subpart B - Question and Answer Format**

Sec.

  ---------- ------------------------------------------------------------
  300-2.20   What is the purpose of the question & answer format?
             
  300-2.21   How is the rule expressed in the question & answer format?
  300-2.22   Who is subject to the FTR?
             
  300-2.23   How is the user addressed in the FTR?
             
  ---------- ------------------------------------------------------------

**Subpart C - Title and Narrative Format**

Sec.

  ---------- --------------------------------------------------------------
  300-2.70   How is the rule expressed in the title and narrative format?
             
  ---------- --------------------------------------------------------------

**Authority:**5 U.S.C. 5707; 5 U.S.C. 5738; 5 U.S.C. 5741-5742; 20
U.S.C. 905(a); 31 U.S.C. 1353; 40 U.S.C. 486(c); 49 U.S.C. 40118; E.O.
11609, 3 CFR, 1971-1975 Comp., p. 586.

**Subpart A - General**

  --------------- ------------------------------------ ------------------------------------------------------------------------------------------------------
  **§ 300-2.1**   **What formats exist in the FTR?**   The FTR is written in two formats\--the question & answer format and the title and narrative format.
                                                       
  --------------- ------------------------------------ ------------------------------------------------------------------------------------------------------

**Subpart B - Question and Answer Format**

  ------------------------- ---------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- -----------------------------------------
  **§ 300-2.20**            **What is the purpose of the question & answer format?**         The Q&A format is an effective way to engage the reader and to break the information into manageable pieces.                                                                                                                                                                                                                                                              
  **§ 300-2.21**            **How is the rule expressed in the question & answer format?**   The rule is expressed in both the question and answer.                                                                                                                                                                                                                                                                                                                    
  **§ 300-2.22**            **Who is subject to the FTR?**                                   Employees and agencies. Since the user may be an employee or an agency, portions of the FTR have been separated into employee and agency sections. However, while the employee provisions are addressed to the employee, the rules expressed in those provisions apply to the agency as well. The following lists the relevant employee and agency sections of the FTR:   
                                                                                                                                                                                                                                                                                                                                                                                                                                                                       
  **For**                   **The employee provisions are contained in**                     **And the agency provisions are contained in**                                                                                                                                                                                                                                                                                                                            
                                                                                                                                                                                                                                                                                                                                                                                                                                                                       
  Chapter 301, \...\....    Subchapters A, B, and C \...\...\...\...\...\....                Subchapter D.                                                                                                                                                                                                                                                                                                                                                             
  Chapter 302, \...\....    Subparts A, B, C, D, E, F, and G                                 Subparts A, B, C, D, E, F, and G                                                                                                                                                                                                                                                                                                                                          
                                                                                                                                                                                                                                                                                                                                                                                                                                                                       
  Chapter 303, \...\....    N/A \...\...\...\...\...\...\...\...\...\...\....                Subparts A, B, C, D, E, and F.                                                                                                                                                                                                                                                                                                                                            
                                                                                                                                                                                                                                                                                                                                                                                                                                                                       
  **§ 300-2.23**            **How is the user addressed in the FTR?**                        The FTR asks questions in the first person, as the user would. It then answers the questions in the second and third person. In the employee sections, the employee is addressed in the singular, and in the agency sections, the agency is addressed in the plural. The following describes how employee and agency are addressed in both sections:                      
                                                                                                                                                                                                                                                                                                                                                                                                                                                                       
  **When you are in the**   **And you are looking at a**                                     **The employee is referred to using**                                                                                                                                                                                                                                                                                                                                     **And the agency is referred to using**
                                                                                                                                                                                                                                                                                                                                                                                                                                                                       
  Employee section,         Question,                                                        I, me or my,                                                                                                                                                                                                                                                                                                                                                              Agency.
  Employee section,         Answer,                                                          You or your,                                                                                                                                                                                                                                                                                                                                                              Agency.
  Agency section,           Question,                                                        Employee,                                                                                                                                                                                                                                                                                                                                                                 We, us, or our.
                                                                                                                                                                                                                                                                                                                                                                                                                                                                       
  Agency section,           Answer,                                                          Employee,                                                                                                                                                                                                                                                                                                                                                                 You or your.
                                                                                                                                                                                                                                                                                                                                                                                                                                                                       
  ------------------------- ---------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- -----------------------------------------

**Subpart C - Title and Narrative Format**

  ---------------- ------------------------------------------------------------------ -----------------------------------------------------------------------------------------------------
  **§ 300-2.70**   **How is the rule expressed in the title and narrative format?**   The rule is in the narrative. The title serves only as a tool to determine the subject of the rule.
                                                                                      
  ---------------- ------------------------------------------------------------------ -----------------------------------------------------------------------------------------------------

**PART 300-3 - Glossary Of Terms**

Sec.

  --------- -----------------------------------
  300-3.1   What do the following terms mean?
            
  --------- -----------------------------------

**Authority:**5 U.S.C. 5707; 5 U.S.C. 5738; 5 U.S.C. 5741-5742; 20
U.S.C. 905(a); 31 U.S.C.1353; 40 U.S.C. 486(c); 49 U.S.C. 40118; E.O.
11609, 3 CFR, 1971-1975 Comp., p. 586.

+---------------+-------------------------+-------------------------+
| **§ 300-3.1** | **What do the following | **Actual expense\--**   |
|               | terms mean?**           | Payment of authorized   |
|               |                         | actual expenses         |
|               |                         | incurred, up to the     |
|               |                         | limit prescribed by the |
|               |                         | Administrator of GSA or |
|               |                         | agency, as appropriate. |
|               |                         | Entitlement to          |
|               |                         | reimbursement is        |
|               |                         | contingent upon         |
|               |                         | entitlement to per      |
|               |                         | diem, and is subject to |
|               |                         | the same definitions    |
|               |                         | and rules governing per |
|               |                         | diem.                   |
|               |                         |                         |
|               |                         | \--For purposes of      |
|               |                         | chapter 302 agency      |
|               |                         | means:                  |
|               |                         |                         |
|               |                         | \(1\) An executive      |
|               |                         | agency as defined in    |
|               |                         | Title 5 U.S.C. 105 (an  |
|               |                         | executive department an |
|               |                         | independent,            |
|               |                         | establishment, the      |
|               |                         | General Accounting      |
|               |                         | Office, or a wholly     |
|               |                         | owned Government        |
|               |                         | corporation as defined  |
|               |                         | in section 101 of the   |
|               |                         | Government Corporation  |
|               |                         | Control Act, as amended |
|               |                         | (31 U.S.C. 9101), but   |
|               |                         | excluding a Government  |
|               |                         | controlled              |
|               |                         | corporation);           |
|               |                         |                         |
|               |                         | \(2\) A military        |
|               |                         | department;             |
|               |                         |                         |
|               |                         | \(3\) A court of the    |
|               |                         | United States;          |
|               |                         |                         |
|               |                         | \(4\) The               |
|               |                         | Administrative Office   |
|               |                         | of the United States    |
|               |                         | Courts;                 |
|               |                         |                         |
|               |                         | \(5\) The Federal       |
|               |                         | Judicial Center;        |
|               |                         |                         |
|               |                         | \(6\) The Library of    |
|               |                         | Congress;               |
|               |                         |                         |
|               |                         | \(7\) The United States |
|               |                         | Botanic Garden;         |
|               |                         |                         |
|               |                         | \(8\) The Government    |
|               |                         | Printing Office; and    |
|               |                         |                         |
|               |                         | \(9\) The District of   |
|               |                         | Columbia.               |
|               |                         |                         |
|               |                         | Approved                |
|               |                         | accommodation\-- Any    |
|               |                         | place of public lodging |
|               |                         | that is listed on the   |
|               |                         | national master list of |
|               |                         | approved                |
|               |                         | accommodations. The     |
|               |                         | national master list of |
|               |                         | all approved            |
|               |                         | accommodations is       |
|               |                         | compiled, periodically  |
|               |                         | updated, and published  |
|               |                         | in the Federal Register |
|               |                         | by FEMA. Additionally,  |
|               |                         | the approved            |
|               |                         | accommodation list is   |
|               |                         | available on the U.S.   |
|               |                         | Fire Administration's   |
|               |                         | Internet site at        |
|               |                         | http://www.usfa.fe      |
|               |                         | ma.gov/hotel/index.htm. |
|               |                         |                         |
|               |                         | A                       |
|               |                         | utomated-Teller-Machine |
|               |                         | (ATM) services\--       |
|               |                         | Government              |
|               |                         | contractor-provided ATM |
|               |                         | services that allow     |
|               |                         | cash withdrawals from   |
|               |                         | participating ATMs to   |
|               |                         | be charged to a         |
|               |                         | Government              |
|               |                         | contractor-issued       |
|               |                         | charge card.            |
|               |                         |                         |
|               |                         | Common carrier\--       |
|               |                         | Private-sector supplier |
|               |                         | of air, rail or bus     |
|               |                         | transportation.         |
|               |                         |                         |
|               |                         | Commuted Rate\--A price |
|               |                         | rate used to calculate  |
|               |                         | a set amount to be paid |
|               |                         | to an employee for the  |
|               |                         | transportation and      |
|               |                         | temporary storage of    |
|               |                         | his/her household       |
|               |                         | goods. It includes cost |
|               |                         | of line-haul            |
|               |                         | transportation,         |
|               |                         | packing/unpacking,      |
|               |                         | crating/uncrating,      |
|               |                         | drayage incident to     |
|               |                         | transportation and      |
|               |                         | other accessorial       |
|               |                         | charges and costs of    |
|               |                         | temporary storage       |
|               |                         | within applicable       |
|               |                         | weight limit for        |
|               |                         | storage including       |
|               |                         | handling in/out charges |
|               |                         | and necessary drayage.  |
|               |                         |                         |
|               |                         | Conference\-- A         |
|               |                         | meeting, retreat,       |
|               |                         | seminar, symposium or   |
|               |                         | event that involves     |
|               |                         | attendee travel. The    |
|               |                         | term "conference" also  |
|               |                         | applies to training     |
|               |                         | activities that are     |
|               |                         | considered to be        |
|               |                         | conferences under 5 CFR |
|               |                         | 410.404.                |
|               |                         |                         |
|               |                         | Continental United      |
|               |                         | States (CONUS)\-- The   |
|               |                         | 48 contiguous States    |
|               |                         | and the District of     |
|               |                         | Columbia.               |
|               |                         |                         |
|               |                         | Contract carriers\--    |
|               |                         | U.S. certificated air   |
|               |                         | carriers which are      |
|               |                         | under contract with the |
|               |                         | Government to furnish   |
|               |                         | Federal employees and   |
|               |                         | other persons           |
|               |                         | authorized to travel at |
|               |                         | Government expense with |
|               |                         | passenger               |
|               |                         | transportation service. |
|               |                         | This also includes      |
|               |                         | GSA's scheduled airline |
|               |                         | passenger service       |
|               |                         | between selected U.S.   |
|               |                         | cities/airports and     |
|               |                         | between selected U.S.   |
|               |                         | and international       |
|               |                         | cities/airports at      |
|               |                         | reduced fares.          |
|               |                         |                         |
|               |                         | Employee with a         |
|               |                         | disability (also see    |
|               |                         | Special needs)\--       |
|               |                         |                         |
|               |                         | \(a\) An employee who   |
|               |                         | has a disability as     |
|               |                         | defined in paragraph    |
|               |                         | (b) of this definition  |
|               |                         | and is otherwise        |
|               |                         | generally covered under |
|               |                         | the Rehabilitation Act  |
|               |                         | of 1973, as amended (29 |
|               |                         | U.S.C. 701-797b).       |
|               |                         |                         |
|               |                         | \(b\) "Disability,"     |
|               |                         | with respect to an      |
|               |                         | employee, means:        |
|               |                         |                         |
|               |                         | \(1\) Having a physical |
|               |                         | or mental impairment    |
|               |                         | that substantially      |
|               |                         | limits one or more      |
|               |                         | major life activities;  |
|               |                         |                         |
|               |                         | \(2\) Having a record   |
|               |                         | of such an impairment;  |
|               |                         |                         |
|               |                         | \(3\) Being regarded as |
|               |                         | having such an          |
|               |                         | impairment; but         |
|               |                         |                         |
|               |                         | \(4\) Does not include  |
|               |                         | an individual who is    |
|               |                         | currently engaging in   |
|               |                         | the illegal use of      |
|               |                         | drugs, when the covered |
|               |                         | entity acts on the      |
|               |                         | basis of such use.      |
|               |                         |                         |
|               |                         | \(c\) "Physical or      |
|               |                         | mental impairment"      |
|               |                         | means:                  |
|               |                         |                         |
|               |                         | \(1\) Any physiological |
|               |                         | disorder or condition,  |
|               |                         | cosmetic disfigurement, |
|               |                         | or anatomical loss      |
|               |                         | affecting one or more   |
|               |                         | of the following body   |
|               |                         | systems: neurological,  |
|               |                         | musculoskeletal,        |
|               |                         | special sense organ,    |
|               |                         | respiratory (including  |
|               |                         | speech organs),         |
|               |                         | cardiovascular,         |
|               |                         | reproductive,           |
|               |                         | digestive,              |
|               |                         | genitourinary, hemic    |
|               |                         | and lymphatic, skin,    |
|               |                         | and endocrine; or       |
|               |                         |                         |
|               |                         | \(2\) Any mental or     |
|               |                         | psychological disorder  |
|               |                         | (e.g., mental           |
|               |                         | retardation, organic    |
|               |                         | brain syndrome,         |
|               |                         | emotional or mental     |
|               |                         | illness and specific    |
|               |                         | learning disabilities). |
|               |                         |                         |
|               |                         | \(3\) The term          |
|               |                         | "physical or mental     |
|               |                         | impairment" includes,   |
|               |                         | but is not limited to,  |
|               |                         | such diseases and       |
|               |                         | conditions as cerebral  |
|               |                         | palsy, epilepsy,        |
|               |                         | muscular dystrophy,     |
|               |                         | multiple sclerosis,     |
|               |                         | cancer, heart disease,  |
|               |                         | diabetes, mental        |
|               |                         | retardation, emotional  |
|               |                         | illness, and            |
|               |                         | orthopedic, visual,     |
|               |                         | speech and hearing      |
|               |                         | impairments.            |
|               |                         |                         |
|               |                         | \(d\) "Major life       |
|               |                         | activities" means       |
|               |                         | functions such as       |
|               |                         | caring for oneself,     |
|               |                         | performing manual       |
|               |                         | tasks, walking, seeing, |
|               |                         | hearing, speaking,      |
|               |                         | breathing, learning and |
|               |                         | working.                |
|               |                         |                         |
|               |                         | \(e\) "Has a record of  |
|               |                         | such an impairment"     |
|               |                         | means the employee has  |
|               |                         | a history of, or has    |
|               |                         | been classified as      |
|               |                         | having, a mental or     |
|               |                         | physical impairment     |
|               |                         | that substantially      |
|               |                         | limits one or more      |
|               |                         | major life activities.  |
|               |                         |                         |
|               |                         | \(f\) "Is regarded as   |
|               |                         | having such an          |
|               |                         | impairment" means the   |
|               |                         | employee has:           |
|               |                         |                         |
|               |                         | \(1\) A physical or     |
|               |                         | mental impairment that  |
|               |                         | does not substantially  |
|               |                         | limit major life        |
|               |                         | activities but the      |
|               |                         | impairment is treated   |
|               |                         | by the agency as        |
|               |                         | constituting such a     |
|               |                         | limitation;             |
|               |                         |                         |
|               |                         | \(2\) A physical or     |
|               |                         | mental impairment that  |
|               |                         | substantially limits    |
|               |                         | major life activities   |
|               |                         | as a result of the      |
|               |                         | attitudes of others     |
|               |                         | toward such an          |
|               |                         | impairment; or          |
|               |                         |                         |
|               |                         | \(3\) None of the       |
|               |                         | impairments defined     |
|               |                         | under "physical or      |
|               |                         | mental impairment", but |
|               |                         | is treated by the       |
|               |                         | employing agency as     |
|               |                         | having a substantially  |
|               |                         | limiting impairment.    |
|               |                         |                         |
|               |                         | Extended                |
|               |                         | Storage\--Storage of    |
|               |                         | household goods while   |
|               |                         | an employee is assigned |
|               |                         | to an official station  |
|               |                         | or post of duty to      |
|               |                         | which he/she is not     |
|               |                         | authorized to take or   |
|               |                         | unable to use the       |
|               |                         | household goods or is   |
|               |                         | authorized in the       |
|               |                         | public interest. Also   |
|               |                         | referred to as          |
|               |                         | nontemporary storage.   |
|               |                         |                         |
|               |                         | Family (see Immediate   |
|               |                         | family)                 |
|               |                         |                         |
|               |                         | Foreign air carrier\--  |
|               |                         | An air carrier who is   |
|               |                         | not holding a           |
|               |                         | certificate issued by   |
|               |                         | the United States under |
|               |                         | 49 U.S.C. 41102.        |
|               |                         |                         |
|               |                         | Foreign area (see also  |
|               |                         | Non-foreign area)\--    |
|               |                         | Any area, including the |
|               |                         | Trust Territories of    |
|               |                         | the Pacific Islands,    |
|               |                         | situated both outside   |
|               |                         | CONUS and the           |
|               |                         | non-foreign areas.      |
|               |                         |                         |
|               |                         | Government aircraft\--  |
|               |                         | Any aircraft owned,     |
|               |                         | leased, chartered or    |
|               |                         | rented and operated by  |
|               |                         | an executive agency.    |
|               |                         |                         |
|               |                         | Government              |
|               |                         | contractor-issued       |
|               |                         | individually billed     |
|               |                         | charge card\-- A        |
|               |                         | Government              |
|               |                         | contractor-issued       |
|               |                         | charge card used by     |
|               |                         | authorized individuals  |
|               |                         | to pay for official     |
|               |                         | travel and              |
|               |                         | transportation related  |
|               |                         | expenses for which the  |
|               |                         | contractor bills the    |
|               |                         | employee.               |
|               |                         |                         |
|               |                         | Government-furnished    |
|               |                         | automobile\-- An        |
|               |                         | automobile (or "light   |
|               |                         | truck," as defined in   |
|               |                         | 41 CFR 101-38 including |
|               |                         | vans and pickup trucks) |
|               |                         | that is:                |
|               |                         |                         |
|               |                         | \(a\) Owned by an       |
|               |                         | agency,                 |
|               |                         |                         |
|               |                         | \(b\) Assigned or       |
|               |                         | dispatched to an agency |
|               |                         | from the GSA            |
|               |                         | Interagency Fleet       |
|               |                         | Management System, or   |
|               |                         |                         |
|               |                         | \(c\) Leased by the     |
|               |                         | Government for a period |
|               |                         | of 60 days or longer    |
|               |                         | from a commercial       |
|               |                         | source.                 |
|               |                         |                         |
|               |                         | Government-furnished    |
|               |                         | vehicle\-- A            |
|               |                         | Government-furnished    |
|               |                         | automobile or a         |
|               |                         | Government aircraft.    |
|               |                         |                         |
|               |                         | Government              |
|               |                         | Transportation Request  |
|               |                         | (GTR) (Standard Form    |
|               |                         | 1169)\-- A Government   |
|               |                         | document used to        |
|               |                         | procure common carrier  |
|               |                         | transportation          |
|               |                         | services. The document  |
|               |                         | obligates the           |
|               |                         | Government to pay for   |
|               |                         | transportation services |
|               |                         | provided.               |
|               |                         |                         |
|               |                         | Household Goods         |
|               |                         | (HHG)\--Property,       |
|               |                         | unless specifically     |
|               |                         | excluded, associated    |
|               |                         | with the home and all   |
|               |                         | personal effects        |
|               |                         | belonging to an         |
|               |                         | employee and immediate  |
|               |                         | family members on the   |
|               |                         | effective date of the   |
|               |                         | employee's change of    |
|               |                         | official station orders |
|               |                         | (the day the employee   |
|               |                         | reports for duty at the |
|               |                         | new official station)   |
|               |                         | that legally may be     |
|               |                         | accepted and            |
|               |                         | transported by a        |
|               |                         | commercial HHG carrier. |
|               |                         |                         |
|               |                         | \(1\) HHG also          |
|               |                         | includes: (i)           |
|               |                         | Professional Books,     |
|               |                         | papers and equipment    |
|               |                         | (PBP&E); (ii) Spare     |
|               |                         | parts of a POV (see     |
|               |                         | definition of POV) and  |
|               |                         | a pickup truck tailgate |
|               |                         | when removed); (iii)    |
|               |                         | Integral or attached    |
|               |                         | vehicle parts that must |
|               |                         | be removed due to high  |
|               |                         | vulnerability to        |
|               |                         | pilferage or damage,    |
|               |                         | (e.g., seats, tops,     |
|               |                         | wench, spare tire,      |
|               |                         | portable auxiliary      |
|               |                         | gasoline can(s) and     |
|               |                         | miscellaneous           |
|               |                         | associated hardware);   |
|               |                         | (iv) Consumable goods   |
|               |                         | for employees assigned  |
|               |                         | to locations where the  |
|               |                         | Department of State has |
|               |                         | determined that such    |
|               |                         | goods are necessary;    |
|               |                         | (v) Vehicles other than |
|               |                         | POVs (such as           |
|               |                         | motorcycles, mopeds,    |
|               |                         | jet skies, snowmobiles, |
|               |                         | golf carts, boats       |
|               |                         | (e.g., boat, sailboat,  |
|               |                         | canoe, skiff, rowboat,  |
|               |                         | dinghies, sculls and    |
|               |                         | kayak, mounted or       |
|               |                         | unmounted on trailers)  |
|               |                         | of reasonable size that |
|               |                         | can fit into a moving   |
|               |                         | van. (vi) Ultralight    |
|               |                         | Vehicles (defined in 14 |
|               |                         | CFR part 103 as being   |
|               |                         | single occupant, for    |
|               |                         | recreation or sport     |
|               |                         | purposes, weighing less |
|               |                         | than 155 pounds if      |
|               |                         | unpowered or less than  |
|               |                         | 254 pounds if powered,  |
|               |                         | having a fuel capacity  |
|               |                         | NTE 5 gallons, airspeed |
|               |                         | NTE 55 knots, and       |
|               |                         | power-off stall speed   |
|               |                         | NTE 24 knots. (2) HHG   |
|               |                         | does not include: (i)   |
|               |                         | Personal baggage when   |
|               |                         | carried free on         |
|               |                         | tickets; (ii)           |
|               |                         | Automobiles, trucks,    |
|               |                         | vans and similar motor  |
|               |                         | vehicles, mobile homes, |
|               |                         | camper trailers, and    |
|               |                         | farming vehicles; (iii) |
|               |                         | Live animals including  |
|               |                         | birds, fish, reptiles;  |
|               |                         | (iv) Cordwood and       |
|               |                         | building materials; (v) |
|               |                         | HHG for resale,         |
|               |                         | disposal or commercial  |
|               |                         | use rather than for use |
|               |                         | by employee and         |
|               |                         | immediate family        |
|               |                         | members; (vi) Privately |
|               |                         | owned live ammunition;  |
|               |                         | and (vii) Propane gas   |
|               |                         | tanks. (3) Federal,     |
|               |                         | State and local laws or |
|               |                         | carrier regulations may |
|               |                         | prohibit commercial     |
|               |                         | shipment of certain     |
|               |                         | articles not included   |
|               |                         | in paragraph (2) of     |
|               |                         | this definition. These  |
|               |                         | articles frequently     |
|               |                         | include: (i) Property   |
|               |                         | liable to impregnate or |
|               |                         | otherwise damage        |
|               |                         | equipment or other      |
|               |                         | property (e.g.,         |
|               |                         | hazardous articles      |
|               |                         | including explosives,   |
|               |                         | flammable and corrosive |
|               |                         | material, poisons);     |
|               |                         | (ii) Articles that      |
|               |                         | cannot be taken from    |
|               |                         | the premises without    |
|               |                         | damage to the article   |
|               |                         | or premises; (iii)      |
|               |                         | Perishable articles     |
|               |                         | (including frozen       |
|               |                         | foods) articles         |
|               |                         | requiring               |
|               |                         | refrigeration, or       |
|               |                         | perishable plants       |
|               |                         | unless; (a) Shipment is |
|               |                         | to be transported not   |
|               |                         | more than 150 miles     |
|               |                         | and/or delivery         |
|               |                         | accomplished within 24  |
|               |                         | hours from the time of  |
|               |                         | loading, (b) No storage |
|               |                         | is required, and (c) No |
|               |                         | preliminary or en route |
|               |                         | services (e.g.,         |
|               |                         | watering or other       |
|               |                         | preservative method) is |
|               |                         | required of the         |
|               |                         | carrier.                |
|               |                         |                         |
|               |                         | **Household             |
|               |                         | Goods-Weight            |
|               |                         | Additive\--**A weight,  |
|               |                         | per linear foot of a    |
|               |                         | specific item, added to |
|               |                         | the net weight of the   |
|               |                         | household goods         |
|               |                         | shipment to compensate  |
|               |                         | for the excessive van   |
|               |                         | space used by the item. |
|               |                         | The item must be stated |
|               |                         | in the Household Goods  |
|               |                         | tariff as qualifying    |
|               |                         | for a weight additive   |
|               |                         | before a charge can be  |
|               |                         | assessed. Weight        |
|               |                         | additives do not apply  |
|               |                         | if an article is        |
|               |                         | capable of being        |
|               |                         | conveniently            |
|               |                         | hand-carried by one     |
|               |                         | person and/or           |
|               |                         | transported in a        |
|               |                         | standard moving carton. |
|               |                         |                         |
|               |                         | **Immediate family\--** |
|               |                         | Any of the following    |
|               |                         | named members of the    |
|               |                         | employee's household at |
|               |                         | the time he/she reports |
|               |                         | for duty at the new     |
|               |                         | permanent duty station  |
|               |                         | or performs other       |
|               |                         | authorized travel       |
|               |                         | involving family        |
|               |                         | members:                |
|               |                         |                         |
|               |                         | \(a\) Spouse;           |
|               |                         |                         |
|               |                         | \(b\) Children of the   |
|               |                         | employee or employee's  |
|               |                         | spouse who are          |
|               |                         | unmarried and under 21  |
|               |                         | years of age or who,    |
|               |                         | regardless of age, are  |
|               |                         | physically or mentally  |
|               |                         | incapable of            |
|               |                         | self-support. (The term |
|               |                         | "children" shall        |
|               |                         | include natural         |
|               |                         | offspring;              |
|               |                         | stepchildren; adopted   |
|               |                         | children;               |
|               |                         | grandchildren, legal    |
|               |                         | minor wards or other    |
|               |                         | dependent children who  |
|               |                         | are under legal         |
|               |                         | guardianship of the     |
|               |                         | employee or employee's  |
|               |                         | spouse; and an unborn   |
|               |                         | child(ren) born and     |
|               |                         | moved after the         |
|               |                         | employee's effective    |
|               |                         | date of transfer.);     |
|               |                         |                         |
|               |                         | \(c\) Dependent parents |
|               |                         | (including step and     |
|               |                         | legally adoptive        |
|               |                         | parents) of the         |
|               |                         | employee or employee's  |
|               |                         | spouse; and             |
|               |                         |                         |
|               |                         | \(d\) Dependent         |
|               |                         | brothers and sisters    |
|               |                         | (including step and     |
|               |                         | legally adoptive        |
|               |                         | brothers and sisters)   |
|               |                         | of the employee or      |
|               |                         | employee's spouse who   |
|               |                         | are unmarried and under |
|               |                         | 21 years of age or who, |
|               |                         | regardless of age, are  |
|               |                         | physically or mentally  |
|               |                         | incapable of            |
|               |                         | self-support.           |
|               |                         |                         |
|               |                         | **Interviewee\--** An   |
|               |                         | individual who is being |
|               |                         | considered for          |
|               |                         | employment by an        |
|               |                         | agency. The individual  |
|               |                         | may currently be a      |
|               |                         | Government employee.    |
|               |                         |                         |
|               |                         | **Invitational          |
|               |                         | travel\--** Authorized  |
|               |                         | travel of individuals   |
|               |                         | either not employed or  |
|               |                         | employed (under 5       |
|               |                         | U.S.C. 5703)            |
|               |                         | intermittently in the   |
|               |                         | Government service as   |
|               |                         | consultants or experts  |
|               |                         | and paid on a daily     |
|               |                         | when-actually-employed  |
|               |                         | basis and for           |
|               |                         | individuals serving     |
|               |                         | without pay or at \$1 a |
|               |                         | year when they are      |
|               |                         | acting in a capacity    |
|               |                         | that is directly        |
|               |                         | related to, or in       |
|               |                         | connection with,        |
|               |                         | official activities of  |
|               |                         | the Government. Travel  |
|               |                         | allowances authorized   |
|               |                         | for such persons are    |
|               |                         | the same as those       |
|               |                         | normally authorized for |
|               |                         | employees in connection |
|               |                         | with TDY.               |
|               |                         |                         |
|               |                         | **Lodgings-plus per     |
|               |                         | diem system\--** The    |
|               |                         | method of computing per |
|               |                         | diem allowances for     |
|               |                         | official travel in      |
|               |                         | which the per diem      |
|               |                         | allowance for each      |
|               |                         | travel day is           |
|               |                         | established on the      |
|               |                         | basis of the actual     |
|               |                         | amount the traveler     |
|               |                         | pays for lodging, plus  |
|               |                         | an allowance for meals  |
|               |                         | and incidental expenses |
|               |                         | (M&IE), the total of    |
|               |                         | which does not exceed   |
|               |                         | the applicable maximum  |
|               |                         | per diem rate for the   |
|               |                         | location concerned.     |
|               |                         |                         |
|               |                         | **Mandatory mobility    |
|               |                         | agreement\--**          |
|               |                         | Agreement requiring     |
|               |                         | employee relocation to  |
|               |                         | enhance career          |
|               |                         | development and         |
|               |                         | progression and/or      |
|               |                         | achieve mission         |
|               |                         | effectiveness.          |
|               |                         |                         |
|               |                         | **Non-foreign area\--** |
|               |                         | The States of Alaska    |
|               |                         | and Hawaii, the         |
|               |                         | Commonwealths of Puerto |
|               |                         | Rico, Guam and the      |
|               |                         | Northern Mariana        |
|               |                         | Islands and the         |
|               |                         | territories and         |
|               |                         | possessions of the      |
|               |                         | United States (excludes |
|               |                         | the Trust Territories   |
|               |                         | of the Pacific          |
|               |                         | Islands).               |
|               |                         |                         |
|               |                         | **Official station\--** |
|               |                         | The official station of |
|               |                         | an employee or          |
|               |                         | invitational traveler   |
|               |                         | (see § 301-1.2) is the  |
|               |                         | location of the         |
|               |                         | employee's or           |
|               |                         | invitational traveler's |
|               |                         | permanent work          |
|               |                         | assignment.             |
|               |                         |                         |
|               |                         | The geographic limits   |
|               |                         | of the official station |
|               |                         | are:                    |
|               |                         |                         |
|               |                         | \(a\) For an employee:  |
|               |                         |                         |
|               |                         | \(1\) The corporate     |
|               |                         | limits of the city or   |
|               |                         | town where stationed or |
|               |                         | if not in an            |
|               |                         | incorporated city or    |
|               |                         | town;                   |
|               |                         |                         |
|               |                         | \(2\) The reservation,  |
|               |                         | station, or other       |
|               |                         | established area        |
|               |                         | (including established  |
|               |                         | subdivisions of large   |
|               |                         | reservations) having    |
|               |                         | definite boundaries     |
|               |                         | where the employee is   |
|               |                         | stationed.              |
|               |                         |                         |
|               |                         | \(b\) For an            |
|               |                         | invitational traveler:  |
|               |                         |                         |
|               |                         | \(1\) The corporate     |
|               |                         | limits of the city or   |
|               |                         | town where the home or  |
|               |                         | principal place of      |
|               |                         | business exists or if   |
|               |                         | not in an incorporated  |
|               |                         | city or town;           |
|               |                         |                         |
|               |                         | \(2\) The reservation,  |
|               |                         | station, or other       |
|               |                         | established area        |
|               |                         | (including established  |
|               |                         | subdivisions of large   |
|               |                         | reservations) having    |
|               |                         | definite boundaries     |
|               |                         | where the home or       |
|               |                         | principal place of      |
|               |                         | business is located.    |
|               |                         |                         |
|               |                         | **Per diem              |
|               |                         | allowance\--** The per  |
|               |                         | diem allowance (also    |
|               |                         | referred to as          |
|               |                         | subsistence allowance)  |
|               |                         | is a daily payment      |
|               |                         | instead of              |
|               |                         | reimbursement for       |
|               |                         | actual expenses for     |
|               |                         | lodging(excluding       |
|               |                         | taxes), meals, and      |
|               |                         | related incidental      |
|               |                         | expenses. The per diem  |
|               |                         | allowance is separate   |
|               |                         | from transportation     |
|               |                         | expenses and other      |
|               |                         | miscellaneous expenses. |
|               |                         | The per diem allowance  |
|               |                         | covers all charges,     |
|               |                         | including any service   |
|               |                         | charges where           |
|               |                         | applicable for:         |
|               |                         |                         |
|               |                         | \(a\) Lodging. Includes |
|               |                         | expenses, except        |
|               |                         | lodging taxes, for      |
|               |                         | overnight sleeping      |
|               |                         | facilities, baths,      |
|               |                         | personal use of the     |
|               |                         | room during daytime,    |
|               |                         | telephone access fee,   |
|               |                         | and service charges for |
|               |                         | fans, air conditioners, |
|               |                         | heaters and fires       |
|               |                         | furnished in the room   |
|               |                         | when such charges are   |
|               |                         | not included in the     |
|               |                         | room rate. Lodging does |
|               |                         | not include             |
|               |                         | accommodations on       |
|               |                         | airplanes, trains,      |
|               |                         | buses, or ships. Such   |
|               |                         | cost is included in the |
|               |                         | transportation cost and |
|               |                         | is not considered a     |
|               |                         | lodging expense.        |
|               |                         |                         |
|               |                         | \(b\) Meals. Expenses   |
|               |                         | for breakfast, lunch,   |
|               |                         | dinner and related tips |
|               |                         | and taxes (specifically |
|               |                         | excluded are alcoholic  |
|               |                         | beverage and            |
|               |                         | entertainment expenses, |
|               |                         | and any expenses        |
|               |                         | incurred for other      |
|               |                         | persons).               |
|               |                         |                         |
|               |                         | \(c\) Incidental        |
|               |                         | expenses.               |
|               |                         |                         |
|               |                         | \(1\) Fees and tips     |
|               |                         | given to porters,       |
|               |                         | baggage carriers,       |
|               |                         | bellhops, hotel maids,  |
|               |                         | stewards or             |
|               |                         | stewardesses and others |
|               |                         | on ships, and hotel     |
|               |                         | servants in foreign     |
|               |                         | countries;              |
|               |                         |                         |
|               |                         | \(2\) Transportation    |
|               |                         | between places of       |
|               |                         | lodging or business and |
|               |                         | places where meals are  |
|               |                         | taken, if suitable      |
|               |                         | meals cannot be         |
|               |                         | obtained at the TDY     |
|               |                         | site; and               |
|               |                         |                         |
|               |                         | \(3\) Mailing cost      |
|               |                         | associated with filing  |
|               |                         | travel vouchers and     |
|               |                         | payment of Government   |
|               |                         | sponsored charge card   |
|               |                         | billings.               |
|               |                         |                         |
|               |                         | **Place of public       |
|               |                         | accommodation\--** Any  |
|               |                         | inn, hotel, or other    |
|               |                         | establishment within a  |
|               |                         | State that provides     |
|               |                         | lodging to transient    |
|               |                         | guests, excluding:      |
|               |                         |                         |
|               |                         | \(a\) An establishment  |
|               |                         | owned by the Federal    |
|               |                         | Government;             |
|               |                         |                         |
|               |                         | \(b\) An establishment  |
|               |                         | treated as an apartment |
|               |                         | building by State or    |
|               |                         | local law or            |
|               |                         | regulation; or          |
|               |                         |                         |
|               |                         | \(c\) An establishment  |
|               |                         | containing not more     |
|               |                         | than 5 rooms for rent   |
|               |                         | or hire that is also    |
|               |                         | occupied as a residence |
|               |                         | by the proprietor of    |
|               |                         | that establishment.     |
|               |                         |                         |
|               |                         | **Post of duty\--** An  |
|               |                         | official station        |
|               |                         | outside CONUS.          |
|               |                         |                         |
|               |                         | **Privately owned       |
|               |                         | aircraft\--** An        |
|               |                         | aircraft that is owned  |
|               |                         | or leased by an         |
|               |                         | employee for personal   |
|               |                         | use. It is not owned,   |
|               |                         | leased, chartered, or   |
|               |                         | rented by a Government  |
|               |                         | agency, nor is it       |
|               |                         | rented or leased by an  |
|               |                         | employee for use in     |
|               |                         | carrying out official   |
|               |                         | Government business.    |
|               |                         |                         |
|               |                         | **Privately owned       |
|               |                         | automobile\--** A car   |
|               |                         | or light truck          |
|               |                         | (including vans and     |
|               |                         | pickup trucks) that is  |
|               |                         | owned or leased for     |
|               |                         | personal use by an      |
|               |                         | individual.             |
|               |                         |                         |
|               |                         | **Privately Owned       |
|               |                         | Vehicle (POV)-** -Any   |
|               |                         | vehicle such as an      |
|               |                         | automobile, motorcycle, |
|               |                         | aircraft, or boat       |
|               |                         | operated by an          |
|               |                         | individual that is not  |
|               |                         | owned or leased by a    |
|               |                         | Government agency, and  |
|               |                         | is not commercially     |
|               |                         | leased or rented by an  |
|               |                         | employee under a        |
|               |                         | Government rental       |
|               |                         | agreement for use in    |
|               |                         | connection with         |
|               |                         | official Government     |
|               |                         | business.               |
|               |                         |                         |
|               |                         | **Reduced per diem\--** |
|               |                         | Your agency may         |
|               |                         | authorize a reduced per |
|               |                         | diem rate when there    |
|               |                         | are known reductions in |
|               |                         | lodging and meal costs  |
|               |                         | or when your            |
|               |                         | subsistence costs can   |
|               |                         | be determined in        |
|               |                         | advance and are lower   |
|               |                         | than the prescribed per |
|               |                         | diem rate.              |
|               |                         |                         |
|               |                         | **Special               |
|               |                         | conveyance\--**         |
|               |                         | Commercially rented or  |
|               |                         | hired vehicles other    |
|               |                         | than a privately owned  |
|               |                         | vehicle and other than  |
|               |                         | those owned or under    |
|               |                         | contract to an agency.  |
|               |                         |                         |
|               |                         | **Special needs (also   |
|               |                         | see Employee with a     |
|               |                         | disability)\--**        |
|               |                         | Physical                |
|               |                         | characteristics of a    |
|               |                         | traveler not            |
|               |                         | necessarily defined     |
|               |                         | under disability. Such  |
|               |                         | physical                |
|               |                         | characteristics could   |
|               |                         | include, but are not    |
|               |                         | limited to, the weight  |
|               |                         | or height of the        |
|               |                         | traveler.               |
|               |                         |                         |
|               |                         | **Temporary duty (TDY)  |
|               |                         | location\--** A place,  |
|               |                         | away from an employee's |
|               |                         | official station, where |
|               |                         | the employee is         |
|               |                         | authorized to travel.   |
|               |                         |                         |
|               |                         | **Travel advance\--**   |
|               |                         | Prepayment of estimated |
|               |                         | travel expenses paid to |
|               |                         | an employee.            |
|               |                         |                         |
|               |                         | **Travel authorization  |
|               |                         | (Orders)\--** Written   |
|               |                         | permission to travel on |
|               |                         | official business.      |
|               |                         | There are three basic   |
|               |                         | types of travel         |
|               |                         | authorizations          |
|               |                         | (orders):               |
|               |                         |                         |
|               |                         | \(a\) Unlimited open.   |
|               |                         | An authorization        |
|               |                         | allowing an employee to |
|               |                         | travel for any official |
|               |                         | purpose without further |
|               |                         | authorization.          |
|               |                         |                         |
|               |                         | \(b\) Limited open. An  |
|               |                         | authorization allowing  |
|               |                         | an employee to travel   |
|               |                         | on official business    |
|               |                         | without further         |
|               |                         | authorization under     |
|               |                         | certain specific        |
|               |                         | conditions, i.e.,       |
|               |                         | travel to specific      |
|               |                         | geographic area(s) for  |
|               |                         | specific purpose(s),    |
|               |                         | subject to trip cost    |
|               |                         | ceilings, or for        |
|               |                         | specific periods of     |
|               |                         | time.                   |
|               |                         |                         |
|               |                         | \(c\) Trip-by-trip. An  |
|               |                         | authorization allowing  |
|               |                         | an individual or group  |
|               |                         | of individuals to take  |
|               |                         | one or more specific    |
|               |                         | official business       |
|               |                         | trips, which must       |
|               |                         | include specific        |
|               |                         | purpose, itinerary, and |
|               |                         | estimated costs.        |
|               |                         |                         |
|               |                         | **Travel claim          |
|               |                         | (Voucher)\--** A        |
|               |                         | written request,        |
|               |                         | supported by            |
|               |                         | documentation and       |
|               |                         | receipts where          |
|               |                         | applicable, for         |
|               |                         | reimbursement of        |
|               |                         | expenses incurred in    |
|               |                         | the performance of      |
|               |                         | official travel,        |
|               |                         | including permanent     |
|               |                         | change of station (PCS) |
|               |                         | travel.                 |
|               |                         |                         |
|               |                         | **Travel Management     |
|               |                         | System (TMS)\--**A      |
|               |                         | system to arrange       |
|               |                         | travel services for     |
|               |                         | Federal employees on    |
|               |                         | official travel,        |
|               |                         | including reservation   |
|               |                         | of accommodations and   |
|               |                         | ticketing. A TMS may be |
|               |                         | an in-house system, a   |
|               |                         | commercially available  |
|               |                         | system (e.g., contract  |
|               |                         | travel agency), or an   |
|               |                         | electronically          |
|               |                         | available system that   |
|               |                         | provides such services  |
|               |                         | as booking common       |
|               |                         | carrier, lodging, and   |
|               |                         | car rental reservations |
|               |                         | and ticketing as        |
|               |                         | specified in 301-73.101 |
|               |                         | of this subtitle.       |
|               |                         |                         |
|               |                         | **United States\--**The |
|               |                         | 48 contiguous States,   |
|               |                         | the District of         |
|               |                         | Columbia and the States |
|               |                         | and areas defined under |
|               |                         | the term "Non-Foreign   |
|               |                         | Area."                  |
+---------------+-------------------------+-------------------------+
|               |                         |                         |
+---------------+-------------------------+-------------------------+

**Subchapter B - Agency Requirements**

**PART 300-70 - Agency Reporting Requirements**

**Subpart A - Requirements to Report Agency Payments for Employee Travel
and Relocation**

Sec.

  ---------- --------------------------------------------------------------------------------------
  300-70.1   What are the requirements for reporting payments for employee travel and relocation?
             
  300-70.2   What information must we report?
  300-70.3   How long will we have to respond to the travel survey?
             
  300-70.4   How do we respond to the travel survey if we have major suborganizations?
             
  ---------- --------------------------------------------------------------------------------------

**Subpart B - Requirement to Report Use of First-Class Transportation
Accommodations**

Sec.

  ------------ -------------------------------------------------------------------
  300-70.100   Who must report use of first-class transportation accommodations?
               
  300-70.101   What information must be report?
  300-70.102   How often must be report the required information?
  300-70.103   When will GSA request this information?
               
  300-70.104   Are there any exceptions to the reporting requirement?
               
  ------------ -------------------------------------------------------------------

**Subpart C - \[Reserved\]**

**Note: Use of the pronouns "we", "you", and their variants throughout
this part refers to the agency.**

**Authority:**5 U.S.C. 5707; 5 U.S.C. 5738; 5 U.S.C. 5741-5742; 20
U.S.C. 905(a); 31 U.S.C. 1353; 40 U.S.C. 486(c); 49 U.S.C. 40118; E.O.
11609, 3 CFR, 1971-1975 Comp., p. 586.

**Subpart A - Requirements to Report Agency Payments for Employee Travel
and Relocation**

+----------------+-------------------------+-------------------------+
| **§ 300-70.1** | **What are the          | Agencies (as defined in |
|                | requirements for        | §301-1.1) that spent    |
|                | reporting payments for  | more than \$5 million   |
|                | employee travel and     | on travel and           |
|                | relocation?**           | transportation          |
|                |                         | payments, including     |
|                |                         | relocation, during the  |
|                |                         | fiscal year immediately |
|                |                         | preceding the survey    |
|                |                         | year must report this   |
|                |                         | information. Every two  |
|                |                         | years GSA will          |
|                |                         | distribute the Federal  |
|                |                         | Agencies Travel Survey  |
|                |                         | which is assigned       |
|                |                         | Interagency Control No. |
|                |                         | 0362-GSA-AN. Copies of  |
|                |                         | the survey may be       |
|                |                         | obtained from the       |
|                |                         | Director, Travel and    |
|                |                         | Transportation          |
|                |                         | Management Policy       |
|                |                         | Division (MTT), Office  |
|                |                         | of Governmentwide       |
|                |                         | Policy, General         |
|                |                         | Services                |
|                |                         | Administration,         |
|                |                         | Washington, DC 20405.   |
+----------------+-------------------------+-------------------------+
| **§ 300-70.2** | **What information must | For the fiscal year     |
|                | we report?**            | reporting period you    |
|                |                         | must report the         |
|                |                         | following information:  |
|                |                         |                         |
|                |                         | \(a\) Estimated total   |
|                |                         | agency payments for     |
|                |                         | travel and              |
|                |                         | transportation of       |
|                |                         | people;                 |
|                |                         |                         |
|                |                         | \(b\) Average costs and |
|                |                         | duration of trips;      |
|                |                         |                         |
|                |                         | \(c\) Amount of         |
|                |                         | official travel by      |
|                |                         | purpose(s);             |
|                |                         |                         |
|                |                         | \(d\) Estimated total   |
|                |                         | agency payments for     |
|                |                         | employee relocation;    |
|                |                         | and                     |
|                |                         |                         |
|                |                         | \(e\) Any other         |
|                |                         | specific information    |
|                |                         | GSA may require for the |
|                |                         | reporting period.       |
+----------------+-------------------------+-------------------------+
| **§ 300-70.3** | **How long will we have | The survey will specify |
|                | to respond to the       | the due date. The head  |
|                | travel survey?**        | of your agency must     |
|                |                         | appoint a designee at   |
|                |                         | the headquarters level  |
|                |                         | responsible for         |
|                |                         | ensuring that the       |
|                |                         | survey is completed and |
|                |                         | returned to GSA by the  |
|                |                         | due date. Upon          |
|                |                         | receiving a survey, you |
|                |                         | must submit the         |
|                |                         | designee's name,        |
|                |                         | address, and telephone  |
|                |                         | number to the Director, |
|                |                         | Travel and              |
|                |                         | Transportation          |
|                |                         | Management Policy       |
|                |                         | Division (MTT), Office  |
|                |                         | of Governmentwide       |
|                |                         | Policy, General         |
|                |                         | Services                |
|                |                         | Administration,         |
|                |                         | Washington, DC 20405.   |
+----------------+-------------------------+-------------------------+
| **§ 300-70.4** | **How do we respond to  | If you have major       |
|                | the travel survey if we | suborganizations, you   |
|                | have major              | must submit responses   |
|                | suborganizations?**     | as follows:             |
|                |                         |                         |
|                |                         | \(a\) A separate        |
|                |                         | response from each      |
|                |                         | suborganization which   |
|                |                         | spent more than \$5     |
|                |                         | million for travel and  |
|                |                         | relocation during the   |
|                |                         | fiscal year immediately |
|                |                         | preceding the survey    |
|                |                         | year;                   |
|                |                         |                         |
|                |                         | \(b\) A consolidated    |
|                |                         | response covering all   |
|                |                         | your suborganizations   |
|                |                         | which did not spend     |
|                |                         | more than \$5 million   |
|                |                         | for travel and          |
|                |                         | relocation during the   |
|                |                         | fiscal year immediately |
|                |                         | preceding the survey    |
|                |                         | year; and               |
|                |                         |                         |
|                |                         | \(c\) A consolidated    |
|                |                         | response which covers   |
|                |                         | all components of your  |
|                |                         | agency.                 |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Subpart B - Requirement to Report Use of First-Class Transportation
Accommodations**

+------------------+------------------------+------------------------+
| **§ 300-70.100** | **Who must report use  | An agency as defined   |
|                  | of first-class         | in §301-1.1 of this    |
|                  | transportation         | subtitle.              |
|                  | accommodations?**      |                        |
+------------------+------------------------+------------------------+
| **§ 300-70.101** | **What information     | All instances in which |
|                  | must be report?**      | you                    |
|                  |                        | authorized/approved    |
|                  |                        | the use of first-class |
|                  |                        | transportation         |
|                  |                        | accommodations. This   |
|                  |                        | report has been        |
|                  |                        | assigned Interagency   |
|                  |                        | Report Control No.     |
|                  |                        | 0411-GSA-AN.           |
+------------------+------------------------+------------------------+
| **§ 300-70.102** | **How often must be    | Once every year.       |
|                  | report the required    |                        |
|                  | information?**         |                        |
+------------------+------------------------+------------------------+
| **§ 300-70.103** | **When will GSA        | Generally, GSA will    |
|                  | request this           | notify agencies during |
|                  | information?**         | the summer months that |
|                  |                        | this information is    |
|                  |                        | required and will      |
|                  |                        | indicate the date      |
|                  |                        | reports are due.       |
+------------------+------------------------+------------------------+
| **§ 300-70.104** | **Are there any        | Yes. You are not       |
|                  | exceptions to the      | required to report     |
|                  | reporting              | data that is protected |
|                  | requirement?**         | from public disclosure |
|                  |                        | by statute or          |
|                  |                        | Executive Order.       |
|                  |                        | However, you are       |
|                  |                        | required to submit, in |
|                  |                        | your cover letter to   |
|                  |                        | GSA, the following     |
|                  |                        | aggregate information  |
|                  |                        | unless that            |
|                  |                        | information is also    |
|                  |                        | protected from public  |
|                  |                        | disclosure:            |
|                  |                        |                        |
|                  |                        | \(a\) Aggregate number |
|                  |                        | of authorized          |
|                  |                        | first-class trips that |
|                  |                        | are protected from     |
|                  |                        | disclosure;            |
|                  |                        |                        |
|                  |                        | \(b\) Total of actual  |
|                  |                        | first-class fares      |
|                  |                        | paid; and              |
|                  |                        |                        |
|                  |                        | \(c\) Total of         |
|                  |                        | coach-class fares that |
|                  |                        | would have been paid   |
|                  |                        | for the same travel.   |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart C - \[Reserved\]**

**Note: Use of the pronouns "we", "you", and their variants throughout
this part refers to the agency.**

**PART 300-80 - Travel and Relocation Expenses Test Programs**

Sec.

  ----------- ---------------------------------------------------------------------------------------------------------
  300-80.1    What is a travel and relocation expenses test program?
              
  300-80.2    Who may authorize such test programs?
  300-80.3    What must be done to apply for test program authority?
  300-80.4    How many test programs may be authorized by GSA throughout the Government?
  300-80.5    What factors will GSA consider in approving a request for a travel or relocation expenses test program?
  300-80.6    May the same agency be authorized to test travel and relocation expenses programs at the same time?
  300-80.7    What limits are there to test programs?
  300-80.8    What is the maximum duration of test programs?
  300-80.9    What reports are required for a test program?
              
  300-80.10   When does the authority of GSA to authorize test programs expire?
              
  ----------- ---------------------------------------------------------------------------------------------------------

**Authority:**5 U.S.C. 5707, 5710, 5738, and 5739

+-----------------+------------------------+------------------------+
| **§ 300-80.1**  | **What is a travel and | It is a program to     |
|                 | relocation expenses    | permit agencies to     |
|                 | test program?**        | test new and           |
|                 |                        | innovative methods of  |
|                 |                        | reimbursing travel and |
|                 |                        | relocation expenses    |
|                 |                        | without seeking a      |
|                 |                        | waiver of current      |
|                 |                        | rules or authorizing   |
|                 |                        | legislation.           |
+-----------------+------------------------+------------------------+
| **§ 300-80.2**  | **Who may authorize    | The Administrator of   |
|                 | such test programs?**  | General Services may   |
|                 |                        | authorize an agency to |
|                 |                        | conduct such tests     |
|                 |                        | when the Administrator |
|                 |                        | determines such tests  |
|                 |                        | to be in the interest  |
|                 |                        | of the Government.     |
+-----------------+------------------------+------------------------+
| **§ 300-80.3**  | **What must be done to | The head of the agency |
|                 | apply for test program | or designee must       |
|                 | authority?**           | design the test        |
|                 |                        | program to enhance     |
|                 |                        | cost savings or other  |
|                 |                        | efficiencies to the    |
|                 |                        | Government and submit  |
|                 |                        | in writing to the      |
|                 |                        | Administrator of       |
|                 |                        | General Services       |
|                 |                        | (Attention: MTT) 1800  |
|                 |                        | F Street, NW,          |
|                 |                        | Washington, DC 20405:  |
|                 |                        |                        |
|                 |                        | (a)An explanation of   |
|                 |                        | the test program;      |
|                 |                        |                        |
|                 |                        | (b)If applicable, the  |
|                 |                        | specific provisions of |
|                 |                        | the FTR from which the |
|                 |                        | agency is deviating    |
|                 |                        | (travel and/or         |
|                 |                        | relocation);           |
|                 |                        |                        |
|                 |                        | (c)An analysis of the  |
|                 |                        | expected costs and     |
|                 |                        | benefits; and          |
|                 |                        |                        |
|                 |                        | (d)A set of criteria   |
|                 |                        | for evaluating the     |
|                 |                        | effectiveness of the   |
|                 |                        | program.               |
+-----------------+------------------------+------------------------+
| **§ 300-80.4**  | **How many test        | No more than 10 travel |
|                 | programs may be        | expense test programs  |
|                 | authorized by GSA      | and 10 relocation      |
|                 | throughout the         | expense test programs  |
|                 | Government?**          | may be conducted at    |
|                 |                        | the same time.         |
+-----------------+------------------------+------------------------+
| **§ 300-80.5**  | **What factors will    | The following factors  |
|                 | GSA consider in        | will be considered:    |
|                 | approving a request    |                        |
|                 | for a travel or        | (a)Potential savings   |
|                 | relocation expenses    | to the Government.     |
|                 | test program?**        |                        |
|                 |                        | (b)Application of      |
|                 |                        | results to other       |
|                 |                        | agencies.              |
|                 |                        |                        |
|                 |                        | (c)Feasibility of      |
|                 |                        | successful             |
|                 |                        | implementation.        |
|                 |                        |                        |
|                 |                        | (d)Number of tests, if |
|                 |                        | any, already           |
|                 |                        | authorized to the same |
|                 |                        | activity.              |
|                 |                        |                        |
|                 |                        | (e)Whether the request |
|                 |                        | meets the requirements |
|                 |                        | of 300-80.3            |
|                 |                        |                        |
|                 |                        | (f)Other agency        |
|                 |                        | requests under         |
|                 |                        | consideration at the   |
|                 |                        | time of submission.    |
|                 |                        |                        |
|                 |                        | (g)Uniqueness of       |
|                 |                        | proposed test.         |
+-----------------+------------------------+------------------------+
| **§ 300-80.6**  | **May the same agency  | Yes, if authorized,    |
|                 | be authorized to test  | both test programs may |
|                 | travel and relocation  | be conducted by the    |
|                 | expenses programs at   | same agency at the     |
|                 | the same time?**       | same time.             |
+-----------------+------------------------+------------------------+
| **§ 300-80.7**  | **What limits are      | None. When authorized  |
|                 | there to test          | by the Administrator   |
|                 | programs?**            | of General Services,   |
|                 |                        | the agency may pay any |
|                 |                        | necessary travel or    |
|                 |                        | relocation expenses in |
|                 |                        | lieu of payments       |
|                 |                        | authorized or required |
|                 |                        | under chaptes 301 and  |
|                 |                        | 302 of this title.     |
+-----------------+------------------------+------------------------+
| **§ 300-80.8**  | **What is the maximum  | The test program may   |
|                 | duration of test       | not exceed 24 months   |
|                 | programs?**            | from the date the test |
|                 |                        | is authorized to       |
|                 |                        | begin.                 |
+-----------------+------------------------+------------------------+
| **§ 300-80.9**  | **What reports are     | Two reports are        |
|                 | required for a test    | required:              |
|                 | program?**             |                        |
|                 |                        | \(a\) The              |
|                 |                        | Administrator of       |
|                 |                        | General Services must  |
|                 |                        | submit a copy of an    |
|                 |                        | approved test program  |
|                 |                        | to Congress at least   |
|                 |                        | 30 days before the     |
|                 |                        | effective date of the  |
|                 |                        | authorized test        |
|                 |                        | program.               |
|                 |                        |                        |
|                 |                        | \(b\) The agency       |
|                 |                        | authorized to conduct  |
|                 |                        | the test program must  |
|                 |                        | submit a report on the |
|                 |                        | results of the test    |
|                 |                        | program to the         |
|                 |                        | Administrator of       |
|                 |                        | General Services       |
|                 |                        | (Attention: MTT) 1800  |
|                 |                        | F Street, NW,          |
|                 |                        | Washington, DC 20405,  |
|                 |                        | and to Congress within |
|                 |                        | 3 months after         |
|                 |                        | completion of the      |
|                 |                        | program.               |
+-----------------+------------------------+------------------------+
| **§ 300-80.10** | **When does the        | The authority to       |
|                 | authority of GSA to    | conduct test programs  |
|                 | authorize test         | expires on October 20, |
|                 | programs expire?**     | 2005.                  |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**CHAPTER 301 - TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES**

**Subchapter A - Introduction**

Part.

  ------- ---------------
  301-1   Applicability
          
  301-2   General rules
          
  ------- ---------------

**Subchapter B - Allowable Travel Expenses**

Part.

  -------- ----------------------------------------------------
  301-10   Transportation Expenses
           
  301-11   Per Diem Expenses
  301-12   Miscellaneous Expenses
  301-13   Travel of an Employee with special needs
  301-30   Emergency Travel
           
  301-31   Threatened Law Enforcement/investigative employees
           
  -------- ----------------------------------------------------

**Subchapter C - Arranging for Travel Services, Paying Travel Expenses,
and Claiming Reimbursement**

Part.

  -------- ------------------------------------------------------------------------------------------------
  301-50   Arranging for Travel Services
           
  301-51   Paying Travel Expenses
  301-52   Claiming Reimbursement
  301-53   Using Promotional Materials And Frequent Traveler Programs
           
  301-54   Collection of Undisputed Delinquent Amounts Owed To The Individually Billed Travel Charge Card
           
  -------- ------------------------------------------------------------------------------------------------

**Subchapter D - Agency Responsibilities**

Part.

  ----------------------------- ----------------------------------------------------------------------------------
  301-70                        Internal Policy and Procedure Requirements
                                
  301-71                        Agency Travel Accounting Requirements
  301-72                        Agency Responsibilities Related to Common Carrier Transportation
  301-73                        Travel Programs
  301-74                        Conference Planning
                                
  301-75                        Pre-employment Interview Travel
                                
  Appendix A to chapter 301 -   Prescribed Maximum Per Diem Rates for CONUS
                                
  Appendix B to chapter 301 -   Allocation of M&IE Rates to be Used in Making Deductions from the M&IE Allowance
  Appendix C to chapter 301 -   Standard Data Elements for Federal Travel
  Appendix D to chapter 301 -   Glossary of Acronyms
                                
  Appendix E to chapter 301 -   Suggested Guidance For Conference Planning
                                
  ----------------------------- ----------------------------------------------------------------------------------

**Subchapter A - Introduction**

**PART 301-1 - Applicability**

Sec.

  --------- -------------------------------------------------------
  301-1.1   What is an "agency" for purposes of TDY allowances?
            
  301-1.2   What is an "employee" for purposes of TDY allowances?
            
  301-1.3   Who is eligible for TDY allowances?
            
  --------- -------------------------------------------------------

**Authority:**5 U.S.C. 5707.

+----------------------+----------------------+----------------------+
| **§ 301-1.1**        | **What is an         |                      |
|                      | "agency" for         |                      |
|                      | purposes of TDY      |                      |
|                      | allowances?**        |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **An agency          | **But does not       |                      |
| includes**           | include**            |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| An Executive agency, | A                    |                      |
| as defined in 5      | G                    |                      |
| U.S.C. 105 (except   | overnment-controlled |                      |
| for                  | corporation;         |                      |
| G                    |                      |                      |
| overnment-Controlled |                      |                      |
| Corporations, i.e.   |                      |                      |
| mixed ownership      |                      |                      |
| Government           |                      |                      |
| Corporation as       |                      |                      |
| defined in 31 U.S.C. |                      |                      |
| 9101);               |                      |                      |
+----------------------+----------------------+----------------------+
| A military           | A Member of          |                      |
| department;          | Congress;            |                      |
+----------------------+----------------------+----------------------+
| An office, agency or | An office or         |                      |
| other establishment  | committee of either  |                      |
| in the legislative   | House of Congress or |                      |
| branch;              | of the two Houses;   |                      |
|                      | or                   |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| The Government of    | An office, agency or |                      |
| the District of      | other establishment  |                      |
| Columbia;            | in the judicial      |                      |
|                      | branch.              |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 301-1.2**        | **What is an         | An "employee" is:    |
|                      | "employee" for       |                      |
|                      | purposes of TDY      | \(a\) An individual  |
|                      | allowances?**        | employed by an       |
|                      |                      | agency, regardless   |
|                      |                      | of status or rank;   |
|                      |                      | or:                  |
|                      |                      |                      |
|                      |                      | \(b\) An individual  |
|                      |                      | employed             |
|                      |                      | intermittently in    |
|                      |                      | Government service   |
|                      |                      | as an expert or      |
|                      |                      | consultant and paid  |
|                      |                      | on a daily           |
|                      |                      | wh                   |
|                      |                      | en-actually-employed |
|                      |                      | (WAE) basis; or :    |
|                      |                      |                      |
|                      |                      | \(c\) An individual  |
|                      |                      | serving without pay  |
|                      |                      | or at \$1 a year     |
|                      |                      | (also referred to as |
|                      |                      | "invitational        |
|                      |                      | traveler").          |
+----------------------+----------------------+----------------------+
| **§ 301-1.3**        | **Who is eligible    | This chapter covers  |
|                      | for TDY              | the following        |
|                      | allowances?**        | individuals:         |
|                      |                      |                      |
|                      |                      | \(a\) Employees      |
|                      |                      | traveling on         |
|                      |                      | official business;   |
|                      |                      |                      |
|                      |                      | \(b\) Interviewees   |
|                      |                      | performing           |
|                      |                      | pre-employment       |
|                      |                      | interview travel;    |
|                      |                      |                      |
|                      |                      | \(c\) Employees who  |
|                      |                      | must interrupt       |
|                      |                      | official business    |
|                      |                      | travel to perform    |
|                      |                      | emergency travel as  |
|                      |                      | a result of an       |
|                      |                      | incapacitating       |
|                      |                      | illness or injury or |
|                      |                      | a personal emergency |
|                      |                      | situation; and       |
|                      |                      |                      |
|                      |                      | \(d\) Threatened law |
|                      |                      | enfor                |
|                      |                      | cement/investigative |
|                      |                      | employees and        |
|                      |                      | members of their     |
|                      |                      | family temporarily   |
|                      |                      | relocated to         |
|                      |                      | safeguard their      |
|                      |                      | lives because of a   |
|                      |                      | threat resulting     |
|                      |                      | from the employee's  |
|                      |                      | assigned duties.     |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**PART 301-2 - General rules**

Sec.

  --------- ----------------------------------------------------------------------------
  301-2.1   Must I have authorization to travel?
            
  301-2.2   What travel expenses may my agency pay?
  301-2.3   What standard of care must I use in incurring travel expenses?
  301-2.4   For what travel expenses am I responsible?
            
  301-2.5   What travel arrangements require specific authorization or prior approval?
            
  --------- ----------------------------------------------------------------------------

**Authority:**5 U.S.C. 5707; 31 U.S.C. 1353; 49 U.S.C. 40118.

+---------------+-------------------------+-------------------------+
| **§ 301-2.1** | **Must I have           | Yes, generally you must |
|               | authorization to        | have written or         |
|               | travel?**               | electronic              |
|               |                         | authorization prior to  |
|               |                         | incurring any travel    |
|               |                         | expense. If it is not   |
|               |                         | practicable or possible |
|               |                         | to obtain such          |
|               |                         | authorization prior to  |
|               |                         | travel, your agency may |
|               |                         | approve a specific      |
|               |                         | authorization for       |
|               |                         | reimbursement of travel |
|               |                         | expenses after travel   |
|               |                         | is completed. However,  |
|               |                         | written or electronic   |
|               |                         | advance authorization   |
|               |                         | is required for items   |
|               |                         | in § 301-2.5 (c), (i),  |
|               |                         | (n), and (o) of this    |
|               |                         | part.                   |
+---------------+-------------------------+-------------------------+
| **§ 301-2.2** | **What travel expenses  | Your agency may pay     |
|               | may my agency pay?**    | only those expenses     |
|               |                         | essential to the        |
|               |                         | transaction of official |
|               |                         | business, which         |
|               |                         | include:                |
|               |                         |                         |
|               |                         | \(a\) Transportation    |
|               |                         | expenses as provided in |
|               |                         | part 301-10 of this     |
|               |                         | chapter;                |
|               |                         |                         |
|               |                         | \(b\) Per diem expenses |
|               |                         | as provided in part     |
|               |                         | 301-11 of this chapter; |
|               |                         |                         |
|               |                         | \(c\) Miscellaneous     |
|               |                         | expenses as provided in |
|               |                         | part 301-12 of this     |
|               |                         | chapter; and            |
|               |                         |                         |
|               |                         | \(d\) Travel expenses   |
|               |                         | of an employee with     |
|               |                         | special needs as        |
|               |                         | provided in part 301-13 |
|               |                         | of this chapter.        |
+---------------+-------------------------+-------------------------+
| **§ 301-2.3** | **What standard of care | You must exercise the   |
|               | must I use in incurring | same care in incurring  |
|               | travel expenses?**      | expenses that a prudent |
|               |                         | person would exercise   |
|               |                         | if traveling on         |
|               |                         | personal business.      |
+---------------+-------------------------+-------------------------+
| **§ 301-2.4** | **For what travel       | You are responsible for |
|               | expenses am I           | expenses over the       |
|               | responsible?**          | reimbursement limits    |
|               |                         | established in this     |
|               |                         | chapter. Your agency    |
|               |                         | will not pay for excess |
|               |                         | costs resulting from    |
|               |                         | circuitous routes,      |
|               |                         | delays, or luxury       |
|               |                         | accommodations or       |
|               |                         | services unnecessary or |
|               |                         | unjustified in the      |
|               |                         | performance of official |
|               |                         | business.               |
+---------------+-------------------------+-------------------------+
| **§ 301-2.5** | **What travel           | You must have a         |
|               | arrangements require    | specific authorization  |
|               | specific authorization  | or prior approval for:  |
|               | or prior approval?**    |                         |
|               |                         | \(a\) Use of            |
|               |                         | premium-class service   |
|               |                         | on common carrier       |
|               |                         | transportation;         |
|               |                         |                         |
|               |                         | \(b\) Use of a foreign  |
|               |                         | air carrier;            |
|               |                         |                         |
|               |                         | \(c\) Use of reduced    |
|               |                         | fares for group or      |
|               |                         | charter arrangements;   |
|               |                         |                         |
|               |                         | \(d\) Use of cash to    |
|               |                         | pay for common carrier  |
|               |                         | transportation;         |
|               |                         |                         |
|               |                         | \(e\) Use of extra-fare |
|               |                         | train service;          |
|               |                         |                         |
|               |                         | \(f\) Travel by ship;   |
|               |                         |                         |
|               |                         | \(g\) Use of a rental   |
|               |                         | car;                    |
|               |                         |                         |
|               |                         | \(h\) Use of a          |
|               |                         | Government aircraft;    |
|               |                         |                         |
|               |                         | \(i\) Payment of a      |
|               |                         | reduced per diem rate;  |
|               |                         |                         |
|               |                         | \(j\) Payment of actual |
|               |                         | expense;                |
|               |                         |                         |
|               |                         | \(k\) Travel expenses   |
|               |                         | related to emergency    |
|               |                         | travel;                 |
|               |                         |                         |
|               |                         | \(l\) Transportation    |
|               |                         | expenses related to     |
|               |                         | threatened law          |
|               |                         | en                      |
|               |                         | forcement/investigative |
|               |                         | employees and members   |
|               |                         | of their families;      |
|               |                         |                         |
|               |                         | \(m\) Travel expenses   |
|               |                         | related to travel to a  |
|               |                         | foreign area;           |
|               |                         |                         |
|               |                         | \(n\) Acceptance of     |
|               |                         | payment from a          |
|               |                         | non-Federal source for  |
|               |                         | travel expenses, see    |
|               |                         | chapter 304 of this     |
|               |                         | subtitle; and           |
|               |                         |                         |
|               |                         | \(o\) Travel expenses   |
|               |                         | related to attendance   |
|               |                         | at a conference.        |
+---------------+-------------------------+-------------------------+
|               |                         |                         |
+---------------+-------------------------+-------------------------+

**Note to §301-2.5: Paragraphs (c), (i), (n), and (o) of this section
require a written or electronic advance authorization.**

**Subchapter B - Allowable Travel Expenses**

**PART 301-10 - Transportation Expenses**

**Subpart A - General**

Sec.

  ---------- -------------------------------------------------------------------------------------------------------------------------
  301-10.1   Am I eligible for payment of transportation expenses?
             
  301-10.2   What expenses are payable as transportation?
  301-10.3   What methods of transportation may my agency authorize me to use?
  301-10.4   How does my agency select the method of transportation to be used?
  301-10.5   What are the presumptions as to the most advantageous method of transportation?
  301-10.6   What is my liability if I do not travel by the selected method of transportation?
  301-10.7   How should I route my travel?
             
  301-10.8   What is my liability if, for personal convenience, I travel by an indirect route or interrupt travel by a direct route?
             
  ---------- -------------------------------------------------------------------------------------------------------------------------

**Subpart B - Common Carrier Transportation**

Sec.

  ------------ -------------------------------------------------------------------------
  301-10.100   What types of common carrier transportation may I be authorized to use?
               
  ------------ -------------------------------------------------------------------------

**Airline**

Sec.

  ------------ -----------------------------------------------------
  301-10.106   What are the basic requirements for using airlines?
               
  ------------ -----------------------------------------------------

**Use of Contract City-Pair Fares**

Sec.

  ------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------
  301-10.107   When must I use a contract city-pair fare?
               
  301-10.108   What requirements must be met to use a non-contract fare?
  301-10.109   What is my liability for unauthorized use of a non-contract carrier when contract service is available and I do not meet one of the exceptions for required use?
  301-10.110   May I use contract passenger transportation service for personal travel?
  301-10.111   When may I use a reduced group or charter fare?
  301-10.112   What must I do when different airlines furnish the same service at different fares?
  301-10.113   What must I do if I change or do not use a common carrier reservation?
  301-10.114   What must I do with unused Government Transportation Request(s) (GTR(s)), ticket(s), or refund application(s)?
  301-10.115   Am I authorized to receive a refund or credit for unused transportation?
  301-10.116   What must I do with compensation an airline gives me if it denies me a seat on a plane?
               
  301-10.117   May I keep compensation an airline gives me for voluntarily vacating my seat on my scheduled airline flight when the airline asks for volunteers?
               
  ------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Airline Accommodations**

Sec.

  ------------ -----------------------------------------------------------------------------
  301-10.121   What classes of airline accommodations are available?
               
  301-10.122   What class of airline accommodations must I use?
  301-10.123   When may I use first-class airline accommodations?
               
  301-10.124   When may I use premium-class other than first-class airline accommodations?
               
  ------------ -----------------------------------------------------------------------------

**Use of United States Flag Air Carriers**

Sec.

  ------------ -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  301-10.131   What does United States mean?
               
  301-10.132   Who is required to use a U.S. flag air carrier?
  301-10.133   What is a U.S. flag air carrier?
  301-10.134   What is U.S. flag air carrier service?
  301-10.135   When must I travel using U.S. flag air carrier service?
  301-10.136   What exceptions to the Fly America Act requirements apply when I travel between the United States and another country?
  301-10.137   What exceptions to the Fly America Act requirements apply when I travel solely outside the United States, and a U.S. flag air carrier provides service between my origin and destination?
  301-10.138   In what circumstances is foreign air carrier service deemed a matter of necessity?
  301-10.139   May I travel by a foreign air carrier if the cost of my ticket is less than traveling by a U.S. flag air carrier?
  301-10.140   May I use a foreign air carrier if the service is preferred by or more convenient for my agency or me?
  301-10.141   Must I provide any special certification or documents if I use a foreign air carrier?
  301-10.142   What must the certification include?
               
  301-10.143   What is my liability if I improperly use a foreign air carrier?
               
  ------------ -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Train**

Sec.

  ------------ -----------------------------------------------------
  301-10.160   What classes of train accommodations are available?
               
  301-10.161   What class of train accommodations must I use?
  301-10.162   When may I use first-class train accommodations?
  301-10.163   What is an extra-fare train?
               
  301-10.164   When may I use extra-fare train service?
               
  ------------ -----------------------------------------------------

**Ship**

Sec.

  ------------ ----------------------------------------------------------
  301-10.180   Must I travel by a U.S. flag ship?
               
  301-10.181   What is my liability if I improperly use a foreign ship?
  301-10.182   What classes of ship accommodations are available?
               
  301-10.183   What classes of ship accommodations must I use?
               
  ------------ ----------------------------------------------------------

**Local Transit System**

Sec.

  ------------ --------------------------------------------------------------------
  301-10.190   When may I use a local transit system (bus, subway, or streetcar)?
               
  ------------ --------------------------------------------------------------------

**Subpart C - Government Vehicle**

Sec.

  ------------ ------------------------------------------------------------------------------------
  301-10.200   What types of Government vehicles may my agency authorize me to use?
               
  301-10.201   For what purposes may I use a Government vehicle other than a Government aircraft?
               
  301-10.202   What is my liability for unauthorized use of a Government vehicle?
               
  ------------ ------------------------------------------------------------------------------------

**Government Automobiles**

Sec.

  ------------ ---------------------------------------------------------------------------------------
  301-10.220   What requirements must I meet to operate a Government automobile for official travel?
               
  ------------ ---------------------------------------------------------------------------------------

**Government Aircraft**

Sec.

  ------------ ---------------------------------------------------------------------
  301-10.260   When may I use a Government aircraft for travel?
               
  301-10.261   What requirements must I meet to operate a Government aircraft?
               
  301-10.262   What is my liability for unauthorized use of a Government aircraft?
               
  ------------ ---------------------------------------------------------------------

**Subpart D - Privately Owned Vehicle (POV)**

Sec.

  ------------ ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  301-10.300   When may I use a POV for official travel?
               
  301-10.301   How do I compute my mileage reimbursement?
  301-10.302   How do I determine distance measurements for my travel?
  301-10.303   What am I reimbursed when use of a POV is determined by my agency to be advantageous to the Government?
  301-10.304   What expenses are allowable in addition to the allowances prescribed in § 301-10.303?
  301-10.305   How is reimbursement handled if another person(s) travels in a POV with me?
  301-10.306   What will be reimbursed if I am authorized to use a POV instead of a taxi for round-trip travel between my residence and office on a day of travel requiring an overnight stay?
  301-10.307   What will I be reimbursed if I use a POV to transport other employees?
  301-10.308   What will I be reimbursed if I park my POV at a common carrier terminal while I am away from my official station?
  301-10.309   What will I be reimbursed if I am authorized to use common carrier transportation and I use a POV instead?
               
  301-10.310   What will I be reimbursed if I am authorized to use a Government automibile and I use a privately owned automobile instead?
               
  ------------ ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart E - Special Conveyances**

Sec.

  ------------ -----------------------------------------------------------------------------------------------------
  301-10.400   What types of special conveyances may my agency authorize me to use?
               
  301-10.401   What types of charges are reimbursable for use of a special conveyance?
  301-10.402   What will I be reimbursed if I am authorized to use a special conveyance and I use a POV instead?
               
  301-10.403   What is the difference between a Government aircraft and an aircraft hired as a special conveyance?
               
  ------------ -----------------------------------------------------------------------------------------------------

**Taxicabs, Shuttle Services, or Other Courtesy Transportation**

Sec.

  ------------ ----------------------------------------------------------------------------------------------------------------
  301-10.420   When may I use a taxi or shuttle service?
               
  301-10.421   How much will my agency reimburse me for a tip to a taxi, shuttle, service, or courtesy transportation driver?
               
  ------------ ----------------------------------------------------------------------------------------------------------------

**Rental Automobiles**

Sec.

  ------------ -------------------------------------------------------------------------------------------------
  301-10.450   When can I use a rental vehicle?
               
  301-10.451   May I be reimbursed for the cost of collision damage waiver (CDW) or theft insurance?
  301-10.452   May I be reimbursed for personal accident insurance?
               
  301-10.453   What is my liability for unauthrized use of a rental automobile obtained with Government funds?
               
  ------------ -------------------------------------------------------------------------------------------------

**Note: Use of the pronouns "I", "you", and their variants throughout
this part refers to the employee.**

**Authority:** 5 U.S.C. 5707; 40 U.S.C. 121(c); 49 U.S.C. 40118.

**Subpart A - General**

+----------------+-------------------------+-------------------------+
| **§ 301-10.1** | **Am I eligible for     | Yes, when performing    |
|                | payment of              | official travel,        |
|                | transportation          | including local travel. |
|                | expenses?**             |                         |
+----------------+-------------------------+-------------------------+
| **§ 301-10.2** | **What expenses are     | Fares, rental fees,     |
|                | payable as              | mileage payments, and   |
|                | transportation?**       | other expenses related  |
|                |                         | to transportation.      |
+----------------+-------------------------+-------------------------+
| **§ 301-10.3** | **What methods of       | Your agency may         |
|                | transportation may my   | authorize:              |
|                | agency authorize me to  |                         |
|                | use?**                  | \(a\) Common carrier    |
|                |                         | transportation (e.g.,   |
|                |                         | aircraft, train, bus,   |
|                |                         | ship, or local transit  |
|                |                         | system) under Subpart   |
|                |                         | B;                      |
|                |                         |                         |
|                |                         | \(b\) Government        |
|                |                         | vehicle under Subpart   |
|                |                         | C;                      |
|                |                         |                         |
|                |                         | \(c\) POV under Subpart |
|                |                         | D; or                   |
|                |                         |                         |
|                |                         | \(d\) Special           |
|                |                         | conveyance (e.g., taxi  |
|                |                         | or commercial           |
|                |                         | automobile) under       |
|                |                         | Subpart E.              |
+----------------+-------------------------+-------------------------+
| **§ 301-10.4** | **How does my agency    | Your agency must select |
|                | select the method of    | the method most         |
|                | transportation to be    | advantageous to the     |
|                | used?**                 | Government, when cost   |
|                |                         | and other factors are   |
|                |                         | considered. Under 5     |
|                |                         | U.S.C. 5733, travel     |
|                |                         | must be by the most     |
|                |                         | expeditious means of    |
|                |                         | transportation          |
|                |                         | practicable and         |
|                |                         | commensurate with the   |
|                |                         | nature and purpose of   |
|                |                         | your duties. In         |
|                |                         | addition, your agency   |
|                |                         | must consider energy    |
|                |                         | conservation, total     |
|                |                         | cost to the Government  |
|                |                         | (including costs of per |
|                |                         | diem, overtime, lost    |
|                |                         | worktime, and actual    |
|                |                         | transportation costs),  |
|                |                         | total distance          |
|                |                         | traveled, number of     |
|                |                         | points visited, and     |
|                |                         | number of travelers.    |
+----------------+-------------------------+-------------------------+
| **§ 301-10.5** | **What are the          | \(a\) **Common          |
|                | presumptions as to the  | carrier**. Travel by    |
|                | most advantageous       | common carrier is       |
|                | method of               | presumed to be the most |
|                | transportation?**       | advantageous method of  |
|                |                         | transportation and must |
|                |                         | be used when reasonably |
|                |                         | available.              |
|                |                         |                         |
|                |                         | \(b\) **Government      |
|                |                         | automobile**. When your |
|                |                         | agency determines that  |
|                |                         | your travel must be     |
|                |                         | performed by            |
|                |                         | automobile, a           |
|                |                         | Government automobile   |
|                |                         | is presumed to be the   |
|                |                         | most advantageous       |
|                |                         | method of               |
|                |                         | transportation.         |
+----------------+-------------------------+-------------------------+
| **§ 301-10.6** | **What is my liability  | If you do not travel by |
|                | if I do not travel by   | the method of           |
|                | the selected method of  | transportation required |
|                | transportation?**       | by regulation or        |
|                |                         | selected by your        |
|                |                         | agency, any additional  |
|                |                         | expenses you incur will |
|                |                         | be borne by you.        |
+----------------+-------------------------+-------------------------+
| **§ 301-10.7** | **How should I route my | You must travel to your |
|                | travel?**               | destination by the      |
|                |                         | usually traveled route  |
|                |                         | unless your agency      |
|                |                         | authorizes or approves  |
|                |                         | a different route as    |
|                |                         | officially necessary.   |
+----------------+-------------------------+-------------------------+
| **§ 301-10.8** | **What is my liability  | Your reimbursement will |
|                | if, for personal        | be limited to the cost  |
|                | convenience, I travel   | of travel by a direct   |
|                | by an indirect route or | route or on an          |
|                | interrupt travel by a   | uninterrupted basis.    |
|                | direct route?**         | You will be responsible |
|                |                         | for any additional      |
|                |                         | costs.                  |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Subpart B - Common Carrier Transportation**

  ------------------ ----------------------------------------------------------------------------- ----------------------------------------------------------------------------------
  **§ 301-10.100**   **What types of common carrier transportation may I be authorized to use?**   You may be authorized to use airline, train, ship, bus, or local transit system.
                                                                                                   
  ------------------ ----------------------------------------------------------------------------- ----------------------------------------------------------------------------------

**Airline**

+------------------+------------------------+------------------------+
| **§ 301-10.106** | **What are the basic   | The requirements for   |
|                  | requirements for using | using airlines fall    |
|                  | airlines?**            | into three categories: |
|                  |                        |                        |
|                  |                        | \(a\) Using contract   |
|                  |                        | carriers, when         |
|                  |                        | available;             |
|                  |                        |                        |
|                  |                        | \(b\) Using coach      |
|                  |                        | class service, unless  |
|                  |                        | premium class or first |
|                  |                        | class service is       |
|                  |                        | authorized;            |
|                  |                        |                        |
|                  |                        | \(c\) Using U.S. flag  |
|                  |                        | air carrier or (ship)  |
|                  |                        | service, unless use of |
|                  |                        | foreign air carrier or |
|                  |                        | (ship) is authorized.  |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Use of Contract City-Pair Fares**

+------------------+------------------------+------------------------+
| **§ 301-10.107** | **When must I use a    | You must always use a  |
|                  | contract city-pair     | contract city-pair     |
|                  | fare?**                | fare for scheduled air |
|                  |                        | passenger              |
|                  |                        | transportation         |
|                  |                        | service, (an Internet  |
|                  |                        | list of city-pairs is  |
|                  |                        | available at           |
|                  |                        | http://pub.fss.gsa.go  |
|                  |                        | v/services/citypairs), |
|                  |                        | if you are a civilian  |
|                  |                        | employee of an agency  |
|                  |                        | (see § 301-1.1 of this |
|                  |                        | chapter), unless one   |
|                  |                        | or more of the         |
|                  |                        | following conditions   |
|                  |                        | exist(s):              |
|                  |                        |                        |
|                  |                        | \(a\) Space or a       |
|                  |                        | scheduled contract     |
|                  |                        | flight is not          |
|                  |                        | available in time to   |
|                  |                        | accomplish the purpose |
|                  |                        | of your travel, or use |
|                  |                        | of contract service    |
|                  |                        | would require you to   |
|                  |                        | incur unnecessary      |
|                  |                        | overnight lodging      |
|                  |                        | costs which would      |
|                  |                        | increase the total     |
|                  |                        | cost of the trip; or   |
|                  |                        |                        |
|                  |                        | \(b\) The contractor's |
|                  |                        | flight schedule is     |
|                  |                        | inconsistent with      |
|                  |                        | explicit policies of   |
|                  |                        | your Federal           |
|                  |                        | department or agency   |
|                  |                        | with regard to         |
|                  |                        | scheduling travel      |
|                  |                        | during normal working  |
|                  |                        | hours; or              |
|                  |                        |                        |
|                  |                        | \(c\) A non-contract   |
|                  |                        | carrier offers a lower |
|                  |                        | fare available to the  |
|                  |                        | general public, the    |
|                  |                        | use of which will      |
|                  |                        | result in a lower      |
|                  |                        | total trip cost to the |
|                  |                        | Government, to include |
|                  |                        | the combined costs of  |
|                  |                        | transportation,        |
|                  |                        | lodging, meals, and    |
|                  |                        | related expenses.      |
|                  |                        |                        |
|                  |                        | **Note to paragraph    |
|                  |                        | (c):** This exception  |
|                  |                        | does not apply if a    |
|                  |                        | contract carrier       |
|                  |                        | offers a comparable    |
|                  |                        | fare and has seats     |
|                  |                        | available at that      |
|                  |                        | fare, or if the lower  |
|                  |                        | fare offered by a      |
|                  |                        | non-contract carrier   |
|                  |                        | is restricted to       |
|                  |                        | Government and         |
|                  |                        | military travelers on  |
|                  |                        | official business and  |
|                  |                        | may only be purchased  |
|                  |                        | with a GTR,            |
|                  |                        | contractor-issued      |
|                  |                        | charge card or         |
|                  |                        | centrally billed       |
|                  |                        | account (e.g., YDG,    |
|                  |                        | MDG, ODG, VDG, and     |
|                  |                        | similar fares); or     |
|                  |                        |                        |
|                  |                        | \(d\) Rail service is  |
|                  |                        | available, and such    |
|                  |                        | service is cost        |
|                  |                        | effective and is       |
|                  |                        | consistent with        |
|                  |                        | mission requirements;  |
|                  |                        | or                     |
|                  |                        |                        |
|                  |                        | (e)Smoking is          |
|                  |                        | permitted on the       |
|                  |                        | contract flight and    |
|                  |                        | the nonsmoking section |
|                  |                        | of the aircraft for    |
|                  |                        | the contract flight is |
|                  |                        | not acceptable to you. |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note to §301-10.107: Note 1: Employees of the Government of the
District of Columbia are not eligible to use the contract city-pair
fares, even though they may otherwise be covered by the Federal Travel
Regulation. Note 2: Department of Defense (DoD) groups of 21 or more
passengers may request contract service on an optional basis. Contract
carriers may, but are not required, to furnish service to such groups.**

+------------------+------------------------+------------------------+
| **§ 301-10.108** | **What requirements    | Before purchasing a    |
|                  | must be met to use a   | non-contract fare\--   |
|                  | non-contract fare?**   |                        |
|                  |                        | \(a\) You must\--      |
|                  |                        |                        |
|                  |                        | \(1\) Meet one of the  |
|                  |                        | requirements for       |
|                  |                        | exceptions listed in   |
|                  |                        | §301-10.107; and       |
|                  |                        |                        |
|                  |                        | \(2\) If the           |
|                  |                        | non-contract fare is   |
|                  |                        | non-refundable,        |
|                  |                        | restricted or has      |
|                  |                        | specific eligibility   |
|                  |                        | requirements, you must |
|                  |                        | know or reasonably     |
|                  |                        | anticipate, based on   |
|                  |                        | your planned trip,     |
|                  |                        | that you will use the  |
|                  |                        | ticket.                |
|                  |                        |                        |
|                  |                        | \(b\) Your agency must |
|                  |                        | determine that the     |
|                  |                        | proposed non-contract  |
|                  |                        | transportation is      |
|                  |                        | practical and cost     |
|                  |                        | effective for the      |
|                  |                        | Government.            |
+------------------+------------------------+------------------------+
| **§ 301-10.109** | **What is my liability | Any additional costs   |
|                  | for unauthorized use   | or penalties incurred  |
|                  | of a non-contract      | by you resulting from  |
|                  | carrier when contract  | unauthorized use of    |
|                  | service is available   | non-contract service   |
|                  | and I do not meet one  | are borne by you.      |
|                  | of the exceptions for  |                        |
|                  | required use?**        |                        |
+------------------+------------------------+------------------------+
| **§ 301-10.110** | **May I use contract   | No.                    |
|                  | passenger              |                        |
|                  | transportation service |                        |
|                  | for personal travel?** |                        |
+------------------+------------------------+------------------------+
| **§ 301-10.111** | **When may I use a     | You may use a reduced  |
|                  | reduced group or       | group or charter fare  |
|                  | charter fare?**        | when your agency has   |
|                  |                        | determined, on an      |
|                  |                        | individual case basis  |
|                  |                        | prior to your travel,  |
|                  |                        | that use of such a     |
|                  |                        | fare is cost           |
|                  |                        | effective. Chartered   |
|                  |                        | aircraft are subject   |
|                  |                        | to the same rules as   |
|                  |                        | Government aircraft,   |
|                  |                        | and agencies in the    |
|                  |                        | executive branch of    |
|                  |                        | the Federal Government |
|                  |                        | are subject to the     |
|                  |                        | requirements of Office |
|                  |                        | of Management and      |
|                  |                        | Budget (OMB) Circular  |
|                  |                        | A-126 and 41 CFR part  |
|                  |                        | 101-37 in making such  |
|                  |                        | cost effectiveness     |
|                  |                        | determinations.        |
+------------------+------------------------+------------------------+
| **§ 301-10.112** | **What must I do when  | When there is no       |
|                  | different airlines     | contract fare, and     |
|                  | furnish the same       | common carriers        |
|                  | service at different   | furnish the same       |
|                  | fares?**               | service at different   |
|                  |                        | fares between the same |
|                  |                        | points for the same    |
|                  |                        | type of                |
|                  |                        | accommodations, you    |
|                  |                        | must use the lowest    |
|                  |                        | cost service unless    |
|                  |                        | your agency determines |
|                  |                        | that the use of higher |
|                  |                        | cost service is more   |
|                  |                        | advantageous to the    |
|                  |                        | Government.            |
+------------------+------------------------+------------------------+
| **§ 301-10.113** | **What must I do if I  | If you know you will   |
|                  | change or do not use a | change or not use your |
|                  | common carrier         | reservation, you must  |
|                  | reservation?**         | take action to change  |
|                  |                        | or cancel it as        |
|                  |                        | prescribed by your     |
|                  |                        | agency. Also, you must |
|                  |                        | report all changes of  |
|                  |                        | your reservation       |
|                  |                        | according to your      |
|                  |                        | agency's procedures in |
|                  |                        | an effort to prevent   |
|                  |                        | losses to the          |
|                  |                        | Government. Failure to |
|                  |                        | do so may subject you  |
|                  |                        | to liability for any   |
|                  |                        | resulting losses.      |
+------------------+------------------------+------------------------+
| **§ 301-10.114** | **What must I do with  | You must submit any    |
|                  | unused Government      | unused GTR(s), unused  |
|                  | Transportation         | ticket coupons, unused |
|                  | Request(s) (GTR(s)),   | e- tickets, or refund  |
|                  | ticket(s), or refund   | applications to your   |
|                  | application(s)?**      | agency in accordance   |
|                  |                        | with your agency's     |
|                  |                        | procedures.            |
+------------------+------------------------+------------------------+
| **§ 301-10.115** | **Am I authorized to   | No. You are not        |
|                  | receive a refund or    | authorized to receive  |
|                  | credit for unused      | a refund, credit, or   |
|                  | transportation?**      | any other negotiable   |
|                  |                        | document from a        |
|                  |                        | carrier for            |
|                  |                        | unfurnished services   |
|                  |                        | (except as provided in |
|                  |                        | § 301-10.117 ) or any  |
|                  |                        | portion of an unused   |
|                  |                        | ticket issued          |
|                  |                        | inexchange for a GTR   |
|                  |                        | or billed to an        |
|                  |                        | agency's centrally     |
|                  |                        | billed account.        |
|                  |                        | However, any charges   |
|                  |                        | billed directly to     |
|                  |                        | your individually      |
|                  |                        | billed Government      |
|                  |                        | charge card should be  |
|                  |                        | credited to your       |
|                  |                        | account.               |
+------------------+------------------------+------------------------+
| **§ 301-10.116** | **What must I do with  | If you are performing  |
|                  | compensation an        | official travel and a  |
|                  | airline gives me if it | carrier denies you a   |
|                  | denies me a seat on a  | confirmed reserved     |
|                  | plane?**               | seat on a plane, you   |
|                  |                        | must give your agency  |
|                  |                        | any payment you        |
|                  |                        | receive for liquidated |
|                  |                        | damages. You must      |
|                  |                        | ensure the carrier     |
|                  |                        | shows the "Treasurer   |
|                  |                        | of the United States"  |
|                  |                        | as payee on the        |
|                  |                        | compensation check and |
|                  |                        | then forward the       |
|                  |                        | payment to the         |
|                  |                        | appropriate agency     |
|                  |                        | official.              |
+------------------+------------------------+------------------------+
| **§ 301-10.117** | **May I keep           | Yes:                   |
|                  | compensation an        |                        |
|                  | airline gives me for   | \(a\) If voluntarily   |
|                  | voluntarily vacating   | vacating your seat     |
|                  | my seat on my          | will not interfere     |
|                  | scheduled airline      | with performing your   |
|                  | flight when the        | official duties; and   |
|                  | airline asks for       |                        |
|                  | volunteers?**          | \(b\) If additional    |
|                  |                        | travel expenses,       |
|                  |                        | incurred as a result   |
|                  |                        | of vacating your seat, |
|                  |                        | are borne by you and   |
|                  |                        | are not reimbursed;    |
|                  |                        | but                    |
|                  |                        |                        |
|                  |                        | \(c\) If volunteering  |
|                  |                        | delays your travel     |
|                  |                        | during duty hours,     |
|                  |                        | your agency will       |
|                  |                        | charge you with annual |
|                  |                        | leave for the          |
|                  |                        | additional hours.      |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Airline Accommodations**

+------------------+------------------------+------------------------+
| **§ 301-10.121** | **What classes of      | \(a\)                  |
|                  | airline accommodations | **Coach-class\--** The |
|                  | are available?**       | basic class of         |
|                  |                        | accommodations offered |
|                  |                        | to travelers that is   |
|                  |                        | available to all       |
|                  |                        | passengers regardless  |
|                  |                        | of fare paid. This     |
|                  |                        | term applies when an   |
|                  |                        | airline offers two or  |
|                  |                        | more classes of        |
|                  |                        | accommodations, which  |
|                  |                        | includes tourist or    |
|                  |                        | economy. :             |
|                  |                        |                        |
|                  |                        | \(b\)                  |
|                  |                        | **Premium-class\--**   |
|                  |                        | Any class of           |
|                  |                        | accommodations above   |
|                  |                        | coach, e.g., first or  |
|                  |                        | business. :            |
|                  |                        |                        |
|                  |                        | \(c\)                  |
|                  |                        | **First-class\--** The |
|                  |                        | highest class of       |
|                  |                        | accommodations on a    |
|                  |                        | multiple-class airline |
|                  |                        | flight. When an        |
|                  |                        | airline flight only    |
|                  |                        | has two classes of     |
|                  |                        | accommodations, the    |
|                  |                        | higher-class,          |
|                  |                        | regardless of the term |
|                  |                        | used for that class,   |
|                  |                        | is considered to be    |
|                  |                        | first class. :         |
|                  |                        |                        |
|                  |                        | \(d\) **Premium-class  |
|                  |                        | other than             |
|                  |                        | first-class\--** Any   |
|                  |                        | class of               |
|                  |                        | accommodations between |
|                  |                        | coach-class and        |
|                  |                        | first-class, e.g.,     |
|                  |                        | business-class. :      |
|                  |                        |                        |
|                  |                        | \(e\)                  |
|                  |                        | **Single-class\--**    |
|                  |                        | This term applies when |
|                  |                        | an airline offers only |
|                  |                        | one class of           |
|                  |                        | accommodation to all   |
|                  |                        | travelers. :           |
|                  |                        |                        |
|                  |                        | .                      |
+------------------+------------------------+------------------------+
| **§ 301-10.122** | **What class of        | For official business  |
|                  | airline accommodations | travel, both domestic  |
|                  | must I use?**          | and international, you |
|                  |                        | must use coach-class   |
|                  |                        | accommodations, except |
|                  |                        | as provided under §    |
|                  |                        | 301-10.123 and §       |
|                  |                        | 301-10.124             |
+------------------+------------------------+------------------------+
| **§ 301-10.123** | **When may I use       | Only when your agency  |
|                  | first-class airline    | specifically           |
|                  | accommodations?**      | authorizes/approves    |
|                  |                        | your use of            |
|                  |                        | first-class            |
|                  |                        | accommodations under   |
|                  |                        | paragraph (a) through  |
|                  |                        | (d) of this section.   |
|                  |                        |                        |
|                  |                        | \(a\) No other         |
|                  |                        | coach-class or         |
|                  |                        | premium-class other    |
|                  |                        | than first-class       |
|                  |                        | accommodation is       |
|                  |                        | reasonably available.  |
|                  |                        | "Reasonably available" |
|                  |                        | means available on an  |
|                  |                        | airline that is        |
|                  |                        | scheduled to leave     |
|                  |                        | within 24 hours of     |
|                  |                        | your proposed          |
|                  |                        | departure time, or     |
|                  |                        | scheduled to arrive    |
|                  |                        | within 24 hours of     |
|                  |                        | your proposed arrival  |
|                  |                        | time.                  |
|                  |                        |                        |
|                  |                        | \(b\) When use of      |
|                  |                        | first-class is         |
|                  |                        | necessary to           |
|                  |                        | accommodate a          |
|                  |                        | disability or other    |
|                  |                        | special need. A        |
|                  |                        | disability must be     |
|                  |                        | substantiated in       |
|                  |                        | writing by a competent |
|                  |                        | medical authority. A   |
|                  |                        | special need must be   |
|                  |                        | substantiated in       |
|                  |                        | writing according to   |
|                  |                        | your agency's          |
|                  |                        | procedures. If you are |
|                  |                        | authorized under §     |
|                  |                        | 301-13.3(a) of this    |
|                  |                        | chapter to have an     |
|                  |                        | attendant accompany    |
|                  |                        | you, your agency also  |
|                  |                        | may authorize the      |
|                  |                        | attendant to use       |
|                  |                        | first-class            |
|                  |                        | accommodations if you  |
|                  |                        | require the            |
|                  |                        | attendant's services   |
|                  |                        | en route.              |
|                  |                        |                        |
|                  |                        | \(c\) When exceptional |
|                  |                        | security circumstances |
|                  |                        | require first-class    |
|                  |                        | travel. Exceptional    |
|                  |                        | security circumstances |
|                  |                        | are determined by your |
|                  |                        | agency and include,    |
|                  |                        | but are not limited    |
|                  |                        | to:                    |
|                  |                        |                        |
|                  |                        | \(1\) Use of other     |
|                  |                        | than first-class       |
|                  |                        | accommodations would   |
|                  |                        | endanger your life or  |
|                  |                        | Government property;   |
|                  |                        |                        |
|                  |                        | \(2\) You are an agent |
|                  |                        | on protective detail   |
|                  |                        | and you are            |
|                  |                        | accompanying an        |
|                  |                        | individual authorized  |
|                  |                        | to use first-class     |
|                  |                        | accommodations; or     |
|                  |                        |                        |
|                  |                        | \(3\) You are a        |
|                  |                        | courier or control     |
|                  |                        | officer accompanying   |
|                  |                        | controlled pouches or  |
|                  |                        | packages.              |
|                  |                        |                        |
|                  |                        | \(d\) When required    |
|                  |                        | because of agency      |
|                  |                        | mission.               |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note to §301-10.123: You may upgrade to first-class at your personal
expense, including through redemption of frequent flyer benefits.**

+------------------+------------------------+------------------------+
| **§ 301-10.124** | **When may I use       | Only when your agency  |
|                  | premium-class other    | specifically           |
|                  | than first-class       | authorizes/approves    |
|                  | airline                | your use of such       |
|                  | accommodations?**      | accommodations under   |
|                  |                        | paragraphs (a) through |
|                  |                        | (i) of this section.   |
|                  |                        |                        |
|                  |                        | \(a\) Regularly        |
|                  |                        | scheduled flights      |
|                  |                        | between                |
|                  |                        | origin/destination     |
|                  |                        | points (including      |
|                  |                        | connecting points)     |
|                  |                        | provide only           |
|                  |                        | premium-class          |
|                  |                        | accommodations and you |
|                  |                        | certify such on your   |
|                  |                        | voucher; or            |
|                  |                        |                        |
|                  |                        | \(b\) No space is      |
|                  |                        | available in           |
|                  |                        | coach-class            |
|                  |                        | accommodations in time |
|                  |                        | to accomplish the      |
|                  |                        | mission, which is      |
|                  |                        | urgent and cannot be   |
|                  |                        | postponed; or          |
|                  |                        |                        |
|                  |                        | \(c\) When use of      |
|                  |                        | premium-class other    |
|                  |                        | than first-class       |
|                  |                        | accommodations is      |
|                  |                        | necessary to           |
|                  |                        | accommodate your       |
|                  |                        | disability or other    |
|                  |                        | special need.          |
|                  |                        | Disability must be     |
|                  |                        | substantiated in       |
|                  |                        | writing by a competent |
|                  |                        | medical authority.     |
|                  |                        | Special need must be   |
|                  |                        | substantiated in       |
|                  |                        | writing according to   |
|                  |                        | your agency's          |
|                  |                        | procedures. If you are |
|                  |                        | authorized under §     |
|                  |                        | 301-13.3(a) of this    |
|                  |                        | chapter to have an     |
|                  |                        | attendant accompany    |
|                  |                        | you, your agency also  |
|                  |                        | may authorize the      |
|                  |                        | attendant to use       |
|                  |                        | premium-class other    |
|                  |                        | than first-class       |
|                  |                        | accommodations if you  |
|                  |                        | require the            |
|                  |                        | attendant's services   |
|                  |                        | en route; or           |
|                  |                        |                        |
|                  |                        | \(d\) Security         |
|                  |                        | purposes or            |
|                  |                        | exceptional            |
|                  |                        | circumstances as       |
|                  |                        | determined by your     |
|                  |                        | agency make the use of |
|                  |                        | premium-class other    |
|                  |                        | than first-class       |
|                  |                        | accommodations         |
|                  |                        | essential to the       |
|                  |                        | successful performance |
|                  |                        | of the agency's        |
|                  |                        | mission; or            |
|                  |                        |                        |
|                  |                        | \(e\) Coach-class      |
|                  |                        | accommodations on an   |
|                  |                        | authorized/approved    |
|                  |                        | foreign air carrier do |
|                  |                        | not provide adequate   |
|                  |                        | sanitation or health   |
|                  |                        | standards; or          |
|                  |                        |                        |
|                  |                        | \(f\) The use results  |
|                  |                        | in an overall cost     |
|                  |                        | savings to the         |
|                  |                        | Government by avoiding |
|                  |                        | additional subsistence |
|                  |                        | costs, overtime, or    |
|                  |                        | lost productive time   |
|                  |                        | while awaiting         |
|                  |                        | coach-class            |
|                  |                        | accommodations; or     |
|                  |                        |                        |
|                  |                        | \(g\) Your             |
|                  |                        | transportation costs   |
|                  |                        | are paid in full       |
|                  |                        | through agency         |
|                  |                        | acceptance of payment  |
|                  |                        | from a non-federal     |
|                  |                        | source in accordance   |
|                  |                        | with chapter 304 of    |
|                  |                        | this title; or         |
|                  |                        |                        |
|                  |                        | \(h\) Where the origin |
|                  |                        | and/or destination are |
|                  |                        | OCONUS, and the        |
|                  |                        | scheduled flight time, |
|                  |                        | including stopovers    |
|                  |                        | and change of planes,  |
|                  |                        | is in excess of 14     |
|                  |                        | hours. (In this        |
|                  |                        | instance you will not  |
|                  |                        | be eligible for a rest |
|                  |                        | stop en route or a     |
|                  |                        | rest period upon       |
|                  |                        | arrival at your duty   |
|                  |                        | site.); or             |
|                  |                        |                        |
|                  |                        | \(i\) When required    |
|                  |                        | because of agency      |
|                  |                        | mission.               |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note to §301-10.124: You may upgrade to premium-class other than
first-class at your personal expense, including through redemption of
frequent flyer benefits.**

**Use of United States Flag Air Carriers**

+------------------+------------------------+------------------------+
| **§ 301-10.131** | **What does United     | For purposes of the    |
|                  | States mean?**         | use of United States   |
|                  |                        | flag air carriers,     |
|                  |                        | United States means    |
|                  |                        | the 50 states, the     |
|                  |                        | District of Columbia,  |
|                  |                        | and the territories    |
|                  |                        | and possessions of the |
|                  |                        | United States (49      |
|                  |                        | U.S.C. 40102).         |
+------------------+------------------------+------------------------+
| **§ 301-10.132** | **Who is required to   | Anyone whose air       |
|                  | use a U.S. flag air    | travel is financed by  |
|                  | carrier?**             | U.S. Government funds, |
|                  |                        | except as provided in  |
|                  |                        | § 301-10.135, §        |
|                  |                        | 301-10.136, and §      |
|                  |                        | 301-10.137.            |
+------------------+------------------------+------------------------+
| **§ 301-10.133** | **What is a U.S. flag  | An air carrier which   |
|                  | air carrier?**         | holds a certificate    |
|                  |                        | under 49 U.S.C. 41102  |
|                  |                        | but does not include a |
|                  |                        | foreign air carrier    |
|                  |                        | operating under a      |
|                  |                        | permit.                |
+------------------+------------------------+------------------------+
| **§ 301-10.134** | **What is U.S. flag    | U.S. flag air carrier  |
|                  | air carrier service?** | service is service     |
|                  |                        | provided on an air     |
|                  |                        | carrier which holds a  |
|                  |                        | certificate under 49   |
|                  |                        | U.S.C. 41102 and which |
|                  |                        | service is authorized  |
|                  |                        | either by the          |
|                  |                        | carrier's certificate  |
|                  |                        | or by exemption or     |
|                  |                        | regulation. U.S. flag  |
|                  |                        | air carrier service    |
|                  |                        | also includes service  |
|                  |                        | provided under a code  |
|                  |                        | share agreement with a |
|                  |                        | foreign air carrier in |
|                  |                        | accordance with Title  |
|                  |                        | 14, Code of Federal    |
|                  |                        | Regulations when the   |
|                  |                        | ticket, or             |
|                  |                        | documentation for an   |
|                  |                        | electronic ticket,     |
|                  |                        | identifies the U.S.    |
|                  |                        | flag air carrier's     |
|                  |                        | designator code and    |
|                  |                        | flight number.         |
+------------------+------------------------+------------------------+
| **§ 301-10.135** | **When must I travel   | You are required by 49 |
|                  | using U.S. flag air    | U.S.C. 40118, commonly |
|                  | carrier service?**     | referred to as the     |
|                  |                        | "Fly America Act," to  |
|                  |                        | use U.S. flag air      |
|                  |                        | carrier service for    |
|                  |                        | all air travel funded  |
|                  |                        | by the U.S.            |
|                  |                        | Government, except as  |
|                  |                        | provided in §          |
|                  |                        | 301-10.136 and §       |
|                  |                        | 301-10.137 or when one |
|                  |                        | of the following       |
|                  |                        | exceptions applies:    |
|                  |                        | (a) Use of a foreign   |
|                  |                        | air carrier is         |
|                  |                        | determined to be a     |
|                  |                        | matter of necessity in |
|                  |                        | accordance with §      |
|                  |                        | 301-10.138 ; or        |
|                  |                        |                        |
|                  |                        | \(b\) The              |
|                  |                        | transportation is      |
|                  |                        | provided under a       |
|                  |                        | bilateral or           |
|                  |                        | multilateral air       |
|                  |                        | transportation         |
|                  |                        | agreement to which the |
|                  |                        | United States          |
|                  |                        | Government and the     |
|                  |                        | government of a        |
|                  |                        | foreign country are    |
|                  |                        | parties, and which the |
|                  |                        | Department of          |
|                  |                        | Transportation has     |
|                  |                        | determined meets the   |
|                  |                        | requirements of the    |
|                  |                        | Fly America Act; or    |
|                  |                        |                        |
|                  |                        | \(c\) You are an       |
|                  |                        | officer or employee of |
|                  |                        | the Department of      |
|                  |                        | State, United States   |
|                  |                        | Information Agency,    |
|                  |                        | United States          |
|                  |                        | International          |
|                  |                        | Development            |
|                  |                        | Cooperation Agency, or |
|                  |                        | the Arms Control       |
|                  |                        | Disarmament Agency,    |
|                  |                        | and your travel is     |
|                  |                        | paid with funds        |
|                  |                        | appropriated to one of |
|                  |                        | these agencies, and    |
|                  |                        | your travel is between |
|                  |                        | two places outside the |
|                  |                        | United States; or      |
|                  |                        |                        |
|                  |                        | \(d\) No U.S. flag air |
|                  |                        | carrier provides       |
|                  |                        | service on a           |
|                  |                        | particular leg of the  |
|                  |                        | route, in which case   |
|                  |                        | foreign air carrier    |
|                  |                        | service may be used,   |
|                  |                        | but only to or from    |
|                  |                        | the nearest            |
|                  |                        | interchange point on a |
|                  |                        | usually traveled route |
|                  |                        | to connect with U.S.   |
|                  |                        | flag air carrier       |
|                  |                        | service; or            |
|                  |                        |                        |
|                  |                        | \(e\) A U.S. flag air  |
|                  |                        | carrier involuntarily  |
|                  |                        | reroutes your travel   |
|                  |                        | on a foreign air       |
|                  |                        | carrier; or            |
|                  |                        |                        |
|                  |                        | \(f\) Service on a     |
|                  |                        | foreign air carrier    |
|                  |                        | would be three hours   |
|                  |                        | or less, and use of    |
|                  |                        | the U.S. flag air      |
|                  |                        | carrier would at least |
|                  |                        | double your en route   |
|                  |                        | travel time; or        |
|                  |                        |                        |
|                  |                        | \(g\) When the costs   |
|                  |                        | of transportation are  |
|                  |                        | reimbursed in full by  |
|                  |                        | a third party, such as |
|                  |                        | a foreign government,  |
|                  |                        | international agency,  |
|                  |                        | or other organization. |
+------------------+------------------------+------------------------+
| **§ 301-10.136** | **What exceptions to   | The exceptions are:    |
|                  | the Fly America Act    |                        |
|                  | requirements apply     | \(a\) If a U.S. flag   |
|                  | when I travel between  | air carrier offers     |
|                  | the United States and  | nonstop or direct      |
|                  | another country?**     | service (no aircraft   |
|                  |                        | change) from your      |
|                  |                        | origin to your         |
|                  |                        | destination, you must  |
|                  |                        | use the U.S. flag air  |
|                  |                        | carrier service unless |
|                  |                        | such use would extend  |
|                  |                        | your travel time,      |
|                  |                        | including delay at     |
|                  |                        | origin, by 24 hours or |
|                  |                        | more. :                |
|                  |                        |                        |
|                  |                        | \(b\) If a U.S. flag   |
|                  |                        | air carrier does not   |
|                  |                        | offer nonstop or       |
|                  |                        | direct service (no     |
|                  |                        | aircraft change)       |
|                  |                        | between your origin    |
|                  |                        | and your destination,  |
|                  |                        | you must use a U.S.    |
|                  |                        | flag air carrier on    |
|                  |                        | every portion of the   |
|                  |                        | route where it         |
|                  |                        | provides service       |
|                  |                        | unless, when compared  |
|                  |                        | to using a foreign air |
|                  |                        | carrier, such use      |
|                  |                        | would:                 |
|                  |                        |                        |
|                  |                        | \(1\) Increase the     |
|                  |                        | number of aircraft     |
|                  |                        | changes you must make  |
|                  |                        | outside of the U.S. by |
|                  |                        | 2 or more; or:         |
|                  |                        |                        |
|                  |                        | \(2\) Extend your      |
|                  |                        | travel time by at      |
|                  |                        | least 6 hours or more; |
|                  |                        | or:                    |
|                  |                        |                        |
|                  |                        | \(3\) Require a        |
|                  |                        | connecting time of 4   |
|                  |                        | hours or more at an    |
|                  |                        | overseas interchange   |
|                  |                        | point.                 |
+------------------+------------------------+------------------------+
| **§ 301-10.137** | **What exceptions to   | You must always use a  |
|                  | the Fly America Act    | U.S. flag carrier for  |
|                  | requirements apply     | such travel, unless,   |
|                  | when I travel solely   | when compared to using |
|                  | outside the United     | a foreign air carrier, |
|                  | States, and a U.S.     | such use would:        |
|                  | flag air carrier       |                        |
|                  | provides service       | \(a\) Increase the     |
|                  | between my origin and  | number of aircraft     |
|                  | destination?**         | changes you must make  |
|                  |                        | en route by 2 or more; |
|                  |                        | or                     |
|                  |                        |                        |
|                  |                        | \(b\) Extend your      |
|                  |                        | travel time by 6 hours |
|                  |                        | or more; or            |
|                  |                        |                        |
|                  |                        | \(c\) Require a        |
|                  |                        | connecting time of 4   |
|                  |                        | hours or more at an    |
|                  |                        | overseas interchange   |
|                  |                        | point.                 |
+------------------+------------------------+------------------------+
| **§ 301-10.138** | **In what              | \(a\) Foreign air      |
|                  | circumstances is       | carrier service is     |
|                  | foreign air carrier    | deemed a necessity     |
|                  | service deemed a       | when service by a U.S. |
|                  | matter of necessity?** | flag air carrier is    |
|                  |                        | available, but         |
|                  |                        |                        |
|                  |                        | \(1\) Cannot provide   |
|                  |                        | the air transportation |
|                  |                        | needed; or             |
|                  |                        |                        |
|                  |                        | \(2\) Will not         |
|                  |                        | accomplish the         |
|                  |                        | agency's mission.      |
|                  |                        |                        |
|                  |                        | \(b\) Necessity        |
|                  |                        | includes, but is not   |
|                  |                        | limited to, the        |
|                  |                        | following              |
|                  |                        | circumstances:         |
|                  |                        |                        |
|                  |                        | \(1\) When the agency  |
|                  |                        | determines that use of |
|                  |                        | a foreign air carrier  |
|                  |                        | is necessary for       |
|                  |                        | medical reasons,       |
|                  |                        | including use of       |
|                  |                        | foreign air carrier    |
|                  |                        | service to reduce the  |
|                  |                        | number of connections  |
|                  |                        | and possible delays in |
|                  |                        | the transportation of  |
|                  |                        | persons in need of     |
|                  |                        | medical treatment; or  |
|                  |                        |                        |
|                  |                        | \(2\) When use of a    |
|                  |                        | foreign air carrier is |
|                  |                        | required to avoid an   |
|                  |                        | unreasonable risk to   |
|                  |                        | your safety and is     |
|                  |                        | approved by your       |
|                  |                        | agency (e.g.,          |
|                  |                        | terrorist threats).    |
|                  |                        | Written approval of    |
|                  |                        | the use of foreign air |
|                  |                        | carrier service based  |
|                  |                        | on an unreasonable     |
|                  |                        | risk to your safety    |
|                  |                        | must be approved by    |
|                  |                        | your agency on a case  |
|                  |                        | by case basis. An      |
|                  |                        | agency determination   |
|                  |                        | and approval of use of |
|                  |                        | a foreign air carrier  |
|                  |                        | based on a threat      |
|                  |                        | against a U.S. flag    |
|                  |                        | air carrier must be    |
|                  |                        | supported by a travel  |
|                  |                        | advisory notice issued |
|                  |                        | by the Federal         |
|                  |                        | Aviation               |
|                  |                        | Administration and the |
|                  |                        | Department of State.   |
|                  |                        | An agency              |
|                  |                        | determination and      |
|                  |                        | approval of use of a   |
|                  |                        | foreign air carrier    |
|                  |                        | based on a threat      |
|                  |                        | against Government     |
|                  |                        | employees or other     |
|                  |                        | travelers must be      |
|                  |                        | supported by evidence  |
|                  |                        | of the threat(s) that  |
|                  |                        | form the basis of the  |
|                  |                        | determination and      |
|                  |                        | approval; or           |
|                  |                        |                        |
|                  |                        | \(3\) When you can not |
|                  |                        | purchase a ticket in   |
|                  |                        | your authorized class  |
|                  |                        | of service on a U.S.   |
|                  |                        | flag air carrier, and  |
|                  |                        | a seat is available in |
|                  |                        | your authorized class  |
|                  |                        | of service on a        |
|                  |                        | foreign air carrier.   |
+------------------+------------------------+------------------------+
| **§ 301-10.139** | **May I travel by a    | No. Foreign air        |
|                  | foreign air carrier if | carrier service may    |
|                  | the cost of my ticket  | not be used solely     |
|                  | is less than traveling | based on the cost of   |
|                  | by a U.S. flag air     | your ticket.           |
|                  | carrier?**             |                        |
+------------------+------------------------+------------------------+
| **§ 301-10.140** | **May I use a foreign  | No. You must use U.S.  |
|                  | air carrier if the     | flag air carrier       |
|                  | service is preferred   | service, unless you    |
|                  | by or more convenient  | meet one of the        |
|                  | for my agency or me?** | exceptions in §        |
|                  |                        | 301-10.135 , §         |
|                  |                        | 301-10.136 , or § 301- |
|                  |                        | 10.137 or unless       |
|                  |                        | foreign air carrier    |
|                  |                        | service is deemed a    |
|                  |                        | matter of necessity    |
|                  |                        | under § 301-10.138 .   |
+------------------+------------------------+------------------------+
| **§ 301-10.141** | **Must I provide any   | Yes, you must provide  |
|                  | special certification  | a certification, as    |
|                  | or documents if I use  | required in section §  |
|                  | a foreign air          | 301-10.142and any      |
|                  | carrier?**             | other documents        |
|                  |                        | required by your       |
|                  |                        | agency. Your agency    |
|                  |                        | cannot pay your        |
|                  |                        | foreign air carrier if |
|                  |                        | you do not provide the |
|                  |                        | required               |
|                  |                        | certification.         |
+------------------+------------------------+------------------------+
| **§ 301-10.142** | **What must the        | The certification must |
|                  | certification          | include:               |
|                  | include?**             |                        |
|                  |                        | \(a\) Your name;       |
|                  |                        |                        |
|                  |                        | \(b\) The dates that   |
|                  |                        | you traveled;          |
|                  |                        |                        |
|                  |                        | \(c\) The origin and   |
|                  |                        | the destination of     |
|                  |                        | your travel;           |
|                  |                        |                        |
|                  |                        | \(d\) A detailed       |
|                  |                        | itinerary of your      |
|                  |                        | travel, name of the    |
|                  |                        | air carrier and flight |
|                  |                        | number for each leg of |
|                  |                        | the trip; and,         |
|                  |                        |                        |
|                  |                        | \(e\) A statement      |
|                  |                        | explaining why you met |
|                  |                        | one of the exceptions  |
|                  |                        | in § 301-10.135 ,§     |
|                  |                        | 301-10.136 , or §      |
|                  |                        | 301-10.137 or a copy   |
|                  |                        | of your agency's       |
|                  |                        | written approval that  |
|                  |                        | foreign air carrier    |
|                  |                        | service was deemed a   |
|                  |                        | matter of necessity in |
|                  |                        | accordance with §      |
|                  |                        | 301-10.138 .           |
+------------------+------------------------+------------------------+
| **§ 301-10.143** | **What is my liability | You will not be        |
|                  | if I improperly use a  | reimbursed for any     |
|                  | foreign air carrier?** | transportation cost    |
|                  |                        | for which you          |
|                  |                        | improperly use foreign |
|                  |                        | air carrier service.   |
|                  |                        | If you are authorized  |
|                  |                        | by your agency to use  |
|                  |                        | U.S. flag air carrier  |
|                  |                        | service for your       |
|                  |                        | entire trip, and you   |
|                  |                        | improperly use a       |
|                  |                        | foreign air carrier    |
|                  |                        | for any part of or the |
|                  |                        | entire trip (i.e.,     |
|                  |                        | when not permitted     |
|                  |                        | under this             |
|                  |                        | regulation), your      |
|                  |                        | transportation cost on |
|                  |                        | the foreign air        |
|                  |                        | carrier will not be    |
|                  |                        | payable by your        |
|                  |                        | agency. If your agency |
|                  |                        | authorizes you to use  |
|                  |                        | U.S. flag air carrier  |
|                  |                        | service for part of    |
|                  |                        | your trip and foreign  |
|                  |                        | air carrier service    |
|                  |                        | for another part of    |
|                  |                        | your trip, and you     |
|                  |                        | improperly use a       |
|                  |                        | foreign air carrier    |
|                  |                        | (i.e., when neither    |
|                  |                        | authorized to do so    |
|                  |                        | nor otherwise          |
|                  |                        | permitted under this   |
|                  |                        | regulation), your      |
|                  |                        | agency will pay the    |
|                  |                        | transportation cost on |
|                  |                        | the foreign air        |
|                  |                        | carrier for only the   |
|                  |                        | portion(s) of the trip |
|                  |                        | for which you were     |
|                  |                        | authorized to use      |
|                  |                        | foreign air carrier    |
|                  |                        | service. The agency    |
|                  |                        | must establish         |
|                  |                        | internal procedures    |
|                  |                        | for denying            |
|                  |                        | reimbursement to       |
|                  |                        | travelers when use of  |
|                  |                        | a foreign air carrier  |
|                  |                        | was neither authorized |
|                  |                        | nor otherwise          |
|                  |                        | permitted under this   |
|                  |                        | regulation.            |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Train**

+------------------+------------------------+------------------------+
| **§ 301-10.160** | **What classes of      | \(a\)                  |
|                  | train accommodations   | **Coach-class\--** The |
|                  | are available?**       | basic class of         |
|                  |                        | accommodations offered |
|                  |                        | by a rail carrier to   |
|                  |                        | passengers that        |
|                  |                        | includes a level of    |
|                  |                        | service available to   |
|                  |                        | all passengers         |
|                  |                        | regardless of the fare |
|                  |                        | paid. Coach-class      |
|                  |                        | includes reserved      |
|                  |                        | coach accommodations   |
|                  |                        | as well as slumber     |
|                  |                        | coach accommodations   |
|                  |                        | when overnight train   |
|                  |                        | travel is involved.    |
|                  |                        |                        |
|                  |                        | \(b\) **Slumber        |
|                  |                        | coach\--** Includes    |
|                  |                        | slumber coach          |
|                  |                        | accommodations on      |
|                  |                        | trains offering such   |
|                  |                        | accommodations, or the |
|                  |                        | lowest level of        |
|                  |                        | sleeping               |
|                  |                        | accommodations         |
|                  |                        | available on a train   |
|                  |                        | that does not offer    |
|                  |                        | slumber coach          |
|                  |                        | accommodations.        |
|                  |                        |                        |
|                  |                        | \(c\)                  |
|                  |                        | **First-class\--**     |
|                  |                        | Includes bedrooms,     |
|                  |                        | roomettes, club        |
|                  |                        | service, parlor car    |
|                  |                        | accommodations, or     |
|                  |                        | other premium          |
|                  |                        | accommodations.        |
|                  |                        |                        |
|                  |                        | \(d\)                  |
|                  |                        | **Business-class\--**A |
|                  |                        | class of service       |
|                  |                        | offered on Amtrak      |
|                  |                        | Acela or Metroliner    |
|                  |                        | extra fare train       |
|                  |                        | service.               |
+------------------+------------------------+------------------------+
| **§ 301-10.161** | **What class of train  | You must use           |
|                  | accommodations must I  | coach-class            |
|                  | use?**                 | accommodations for all |
|                  |                        | train travel, except   |
|                  |                        | when your agency       |
|                  |                        | authorizes first-class |
|                  |                        | service.               |
+------------------+------------------------+------------------------+
| **§ 301-10.162** | **When may I use       | Only when your agency  |
|                  | first-class train      | specifically           |
|                  | accommodations?**      | authorizes/approves    |
|                  |                        | your use of            |
|                  |                        | first-class train      |
|                  |                        | accommodations under   |
|                  |                        | paragraphs (a) through |
|                  |                        | (d) of this section.   |
|                  |                        |                        |
|                  |                        | \(a\) **No coach-class |
|                  |                        | accommodations are     |
|                  |                        | reasonably             |
|                  |                        | available**.           |
|                  |                        | "Reasonably available" |
|                  |                        | means available and    |
|                  |                        | scheduled to leave     |
|                  |                        | within 24 hours of the |
|                  |                        | employee's proposed    |
|                  |                        | departure time, or     |
|                  |                        | scheduled to arrive    |
|                  |                        | within 24 hours of the |
|                  |                        | employee's proposed    |
|                  |                        | arrival time.          |
|                  |                        |                        |
|                  |                        | \(b\) **When use of    |
|                  |                        | first-class is         |
|                  |                        | necessary to           |
|                  |                        | accommodate a          |
|                  |                        | disability or other    |
|                  |                        | special need**. A      |
|                  |                        | disability must be     |
|                  |                        | substantiated in       |
|                  |                        | writing by competent   |
|                  |                        | medical authority. A   |
|                  |                        | special need must be   |
|                  |                        | substantiated in       |
|                  |                        | writing according to   |
|                  |                        | your agency's          |
|                  |                        | procedures. If you are |
|                  |                        | authorized under §     |
|                  |                        | 301-13.3(a) of this    |
|                  |                        | chapter to have an     |
|                  |                        | attendant accompany    |
|                  |                        | you, your agency also  |
|                  |                        | may authorize the      |
|                  |                        | attendant to use       |
|                  |                        | first-class            |
|                  |                        | accommodations if you  |
|                  |                        | require the            |
|                  |                        | attendant's services   |
|                  |                        | en route.              |
|                  |                        |                        |
|                  |                        | \(c\) **When           |
|                  |                        | exceptional security   |
|                  |                        | circumstances require  |
|                  |                        | first-class travel**.  |
|                  |                        | Exceptional security   |
|                  |                        | circumstances include, |
|                  |                        | but are not limited    |
|                  |                        | to:                    |
|                  |                        |                        |
|                  |                        | \(1\) Use of other     |
|                  |                        | than first-class       |
|                  |                        | accommodations would   |
|                  |                        | endanger your life or  |
|                  |                        | Government property;   |
|                  |                        |                        |
|                  |                        | \(2\) You are an agent |
|                  |                        | on protective detail   |
|                  |                        | and you are            |
|                  |                        | accompanying an        |
|                  |                        | individual authorized  |
|                  |                        | to use first-class     |
|                  |                        | accommodations; or     |
|                  |                        |                        |
|                  |                        | \(3\) You are a        |
|                  |                        | courier or control     |
|                  |                        | officer accompanying   |
|                  |                        | controlled pouches or  |
|                  |                        | packages.              |
|                  |                        |                        |
|                  |                        | \(d\) **Inadequate     |
|                  |                        | foreign coach-class    |
|                  |                        | train                  |
|                  |                        | accommodations**. When |
|                  |                        | coach-class train      |
|                  |                        | accommodations on a    |
|                  |                        | foreign rail carrier   |
|                  |                        | do not provide         |
|                  |                        | adequate sanitation or |
|                  |                        | health standards.      |
+------------------+------------------------+------------------------+
| **§ 301-10.163** | **What is an           | A train that operates  |
|                  | extra-fare train?**    | at an increased fare   |
|                  |                        | due to the extra       |
|                  |                        | performance of the     |
|                  |                        | train (i.e., faster    |
|                  |                        | speed or fewer stops). |
+------------------+------------------------+------------------------+
| **§ 301-10.164** | **When may I use       | You may use extra fare |
|                  | extra-fare train       | train service whenever |
|                  | service?**             | your agency determines |
|                  |                        | it is more             |
|                  |                        | advantageous to the    |
|                  |                        | Government or is       |
|                  |                        | required for security  |
|                  |                        | reasons. The use of    |
|                  |                        | the lowest class of    |
|                  |                        | service available on   |
|                  |                        | any AMTRAK Acela or    |
|                  |                        | Metroliner train       |
|                  |                        | service (including     |
|                  |                        | Acela Express) is      |
|                  |                        | deemed advantageous to |
|                  |                        | the Government and no  |
|                  |                        | further agency         |
|                  |                        | approval is needed. On |
|                  |                        | the Amtrak Acela       |
|                  |                        | Express or Metroliner  |
|                  |                        | train service, the     |
|                  |                        | lowest available class |
|                  |                        | is business and on the |
|                  |                        | Amtrak Regional train  |
|                  |                        | service the lowest     |
|                  |                        | available class of     |
|                  |                        | service is coach.      |
|                  |                        | AMTRAK Acela and       |
|                  |                        | Metroliner first-class |
|                  |                        | accommodations may be  |
|                  |                        | authorized/approved    |
|                  |                        | only as provided in §  |
|                  |                        | 301-10.162             |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Ship**

+------------------+------------------------+------------------------+
| **§ 301-10.180** | **Must I travel by a   | Yes, when a U.S. flag  |
|                  | U.S. flag ship?**      | ship is available      |
|                  |                        | unless the necessity   |
|                  |                        | of the mission         |
|                  |                        | requires the use of a  |
|                  |                        | foreign ship. (See 46  |
|                  |                        | U.S.C. App. § 1241.)   |
+------------------+------------------------+------------------------+
| **§ 301-10.181** | **What is my liability | You are required to    |
|                  | if I improperly use a  | travel by U.S. flag    |
|                  | foreign ship?**        | ship for the entire    |
|                  |                        | trip, unless use of a  |
|                  |                        | foreign ship has been  |
|                  |                        | authorized by your     |
|                  |                        | agency. Any cost that  |
|                  |                        | is attributed to       |
|                  |                        | improper or            |
|                  |                        | unauthorized use of a  |
|                  |                        | foreign ship is your   |
|                  |                        | responsibility.        |
+------------------+------------------------+------------------------+
| **§ 301-10.182** | **What classes of ship | Accommodations on      |
|                  | accommodations are     | ships vary according   |
|                  | available?**           | to deck levels.        |
|                  |                        |                        |
|                  |                        | \(a\)                  |
|                  |                        | **First-class\--** All |
|                  |                        | classes above the      |
|                  |                        | lowest first class,    |
|                  |                        | includes but is not    |
|                  |                        | limited to a suite.    |
|                  |                        |                        |
|                  |                        | \(b\) **Lowest first   |
|                  |                        | class\--** The least   |
|                  |                        | expensive first class  |
|                  |                        | of reserved            |
|                  |                        | accommodations         |
|                  |                        | available on a ship.   |
+------------------+------------------------+------------------------+
| **§ 301-10.183** | **What classes of ship | You must use the       |
|                  | accommodations must I  | lowest first class     |
|                  | use?**                 | accommodations when    |
|                  |                        | traveling by ship,     |
|                  |                        | except when your       |
|                  |                        | agency specifically    |
|                  |                        | authorizes/approves    |
|                  |                        | your use of            |
|                  |                        | first-class ship       |
|                  |                        | accommodations under   |
|                  |                        | paragraphs (a) through |
|                  |                        | (c) of this section.   |
|                  |                        |                        |
|                  |                        | \(a\) Lowest           |
|                  |                        | first-class            |
|                  |                        | accommodations are not |
|                  |                        | available on the ship. |
|                  |                        |                        |
|                  |                        | \(b\) When use of      |
|                  |                        | first-class is         |
|                  |                        | necessary to           |
|                  |                        | accommodate a          |
|                  |                        | disability or other    |
|                  |                        | special need.          |
|                  |                        | Disability must be     |
|                  |                        | substantiated in       |
|                  |                        | writing by competent   |
|                  |                        | medical authority.     |
|                  |                        | Special need must be   |
|                  |                        | substantiated in       |
|                  |                        | writing according to   |
|                  |                        | your agency's          |
|                  |                        | procedures. If you are |
|                  |                        | authorized under §     |
|                  |                        | 301-13.3(a) of this    |
|                  |                        | chapter to have an     |
|                  |                        | attendant accompany    |
|                  |                        | you, your agency also  |
|                  |                        | may authorize the      |
|                  |                        | attendant to use       |
|                  |                        | first-class            |
|                  |                        | accommodations if you  |
|                  |                        | require the            |
|                  |                        | attendant's services   |
|                  |                        | en route.              |
|                  |                        |                        |
|                  |                        | \(c\) When exceptional |
|                  |                        | security circumstances |
|                  |                        | require first-class    |
|                  |                        | travel. Exceptional    |
|                  |                        | security circumstances |
|                  |                        | include, but are not   |
|                  |                        | limited to:            |
|                  |                        |                        |
|                  |                        | \(1\) The use of       |
|                  |                        | lowest first-class     |
|                  |                        | accommodations would   |
|                  |                        | endanger your life or  |
|                  |                        | Government property;   |
|                  |                        | or                     |
|                  |                        |                        |
|                  |                        | \(2\) You are an agent |
|                  |                        | on protective detail   |
|                  |                        | and you are            |
|                  |                        | accompanying an        |
|                  |                        | individual authorized  |
|                  |                        | to use first-class     |
|                  |                        | accommodations; or     |
|                  |                        |                        |
|                  |                        | \(3\) You are a        |
|                  |                        | courier or control     |
|                  |                        | officer accompanying   |
|                  |                        | controlled pouches or  |
|                  |                        | packages.              |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Local Transit System**

+------------------+------------------------+------------------------+
| **§ 301-10.190** | **When may I use a     | \(a\) To, from, and    |
|                  | local transit system   | between places of      |
|                  | (bus, subway, or       | work. The use of bus,  |
|                  | streetcar)?**          | subway, or streetcar   |
|                  |                        | is an allowable        |
|                  |                        | expense for local      |
|                  |                        | travel between places  |
|                  |                        | of business at your    |
|                  |                        | official station or a  |
|                  |                        | TDY station, and       |
|                  |                        | between places of      |
|                  |                        | lodging and place of   |
|                  |                        | business at a TDY      |
|                  |                        | station.               |
|                  |                        |                        |
|                  |                        | \(b\) To places where  |
|                  |                        | meals can be obtained. |
|                  |                        | Where the nature and   |
|                  |                        | location of the work   |
|                  |                        | at your TDY station    |
|                  |                        | are such that meals    |
|                  |                        | cannot be obtained     |
|                  |                        | there, travel to       |
|                  |                        | obtain meals at the    |
|                  |                        | nearest available      |
|                  |                        | place is an allowable  |
|                  |                        | expense. You must,     |
|                  |                        | however, attach a      |
|                  |                        | statement to your      |
|                  |                        | travel voucher         |
|                  |                        | explaining why such    |
|                  |                        | travel was necessary.  |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart C - Government Vehicle**

+------------------+------------------------+------------------------+
| **§ 301-10.200** | **What types of        | You may be authorized  |
|                  | Government vehicles    | to use:                |
|                  | may my agency          |                        |
|                  | authorize me to use?** | \(a\) A Government     |
|                  |                        | automobile in          |
|                  |                        | accordance with §      |
|                  |                        | 301-10.220 of this     |
|                  |                        | part;                  |
|                  |                        |                        |
|                  |                        | \(b\) A Government     |
|                  |                        | aircraft in accordance |
|                  |                        | with § 301-10.260      |
|                  |                        | through § 301-10.262   |
|                  |                        | of this part; and      |
|                  |                        |                        |
|                  |                        | \(c\) Other type of    |
|                  |                        | Government vehicle in  |
|                  |                        | accordance with any    |
|                  |                        | Government-issued      |
|                  |                        | rules governing its    |
|                  |                        | use.                   |
+------------------+------------------------+------------------------+
| **§ 301-10.201** | **For what purposes    | Only for official      |
|                  | may I use a Government | purposes which include |
|                  | vehicle other than a   | transportation:        |
|                  | Government aircraft?** |                        |
|                  |                        | \(a\) Between places   |
|                  |                        | of official business;  |
|                  |                        |                        |
|                  |                        | \(b\) Between such     |
|                  |                        | places and places of   |
|                  |                        | temporary lodging when |
|                  |                        | public transportation  |
|                  |                        | is unavailable or its  |
|                  |                        | use is impractical;    |
|                  |                        |                        |
|                  |                        | \(c\) Between either   |
|                  |                        | paragraphs (a) or (b)  |
|                  |                        | of this section and    |
|                  |                        | restaurants, drug      |
|                  |                        | stores, barber shops,  |
|                  |                        | places of worship,     |
|                  |                        | cleaning               |
|                  |                        | establishments, and    |
|                  |                        | similar places         |
|                  |                        | necessary for the      |
|                  |                        | sustenance, comfort,   |
|                  |                        | or health of the       |
|                  |                        | employee to foster the |
|                  |                        | continued efficient    |
|                  |                        | performance of         |
|                  |                        | Government business;   |
|                  |                        | or                     |
|                  |                        |                        |
|                  |                        | \(d\) As otherwise     |
|                  |                        | authorized by your     |
|                  |                        | agency under 31 U.S.C. |
|                  |                        | 1344.                  |
+------------------+------------------------+------------------------+
| **§ 301-10.202** | **What is my liability | You are responsible    |
|                  | for unauthorized use   | for any additional     |
|                  | of a Government        | cost resulting from    |
|                  | vehicle?**             | unauthorized use of a  |
|                  |                        | Government vehicle and |
|                  |                        | you may be subject to  |
|                  |                        | administrative and/or  |
|                  |                        | criminal liability for |
|                  |                        | misuse of Government   |
|                  |                        | property.              |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Government Automobiles**

  ------------------ ------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 301-10.220**   **What requirements must I meet to operate a Government automobile for official travel?**   You must possess a valid State, District of Columbia, or territorial motor vehicle operator's license and have a travel authorization specifically authorizing the use of a Government-furnished automobile.
                                                                                                                 
  ------------------ ------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Government Aircraft**

  ------------------ ------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 301-10.260**   **When may I use a Government aircraft for travel?**                      Only for official purposes in accordance with 41 CFR 101-37.402.
  **§ 301-10.261**   **What requirements must I meet to operate a Government aircraft?**       You must meet the aircrew qualification and certification requirements contained in 41 CFR 101-37.1212.
  **§ 301-10.262**   **What is my liability for unauthorized use of a Government aircraft?**   You will be personally responsible for any additional cost resulting from unauthorized use of the aircraft as provided in 41 CFR 101-37.402 and 101-37.403, and you may be subject to administrative and/or criminal liability for misuse of Government property.
                                                                                               
  ------------------ ------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Privately Owned Vehicle (POV)**

+----------------------+----------------------+----------------------+
| **§ 301-10.300**     | **When may I use a   | When authorized by   |
|                      | POV for official     | your agency.         |
|                      | travel?**            |                      |
+----------------------+----------------------+----------------------+
| **§ 301-10.301**     | **How do I compute   | You compute mileage  |
|                      | my mileage           | reimbursement by     |
|                      | reimbursement?**     | multiplying the      |
|                      |                      | distance traveled,   |
|                      |                      | determined under §   |
|                      |                      | 301-10.302 of this   |
|                      |                      | subpart by the       |
|                      |                      | applicable mileage   |
|                      |                      | rate prescribed in § |
|                      |                      | 301-10.303 of this   |
|                      |                      | subpart.             |
+----------------------+----------------------+----------------------+
| **§ 301-10.302**     | **How do I determine |                      |
|                      | distance             |                      |
|                      | measurements for my  |                      |
|                      | travel?**            |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **If you travel by** | **The distance       |                      |
|                      | between your origin  |                      |
|                      | and destination is** |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Privately owned      | As determined from   |                      |
| automobile or        | aeronautical charts  |                      |
| privately owned      | issued by the        |                      |
| motorcycle           | Federal Aviation     |                      |
|                      | Administration       |                      |
|                      | (FAA).               |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Privately owned      | As determined from   |                      |
| aircraft             | airway charts issued |                      |
|                      | by the National      |                      |
|                      | Oceanic and          |                      |
|                      | Atmospheric          |                      |
|                      | Administration,      |                      |
|                      | Department of        |                      |
|                      | Commerce. You may    |                      |
|                      | include in your      |                      |
|                      | travel claim with an |                      |
|                      | explanation any      |                      |
|                      | additional air       |                      |
|                      | mileage resulting    |                      |
|                      | from a detour        |                      |
|                      | necessary due to     |                      |
|                      | adverse weather,     |                      |
|                      | mechanical           |                      |
|                      | difficulty, or other |                      |
|                      | unusual conditions.  |                      |
|                      | If a required        |                      |
|                      | deviation is such    |                      |
|                      | that airway mileage  |                      |
|                      | charts are not       |                      |
|                      | adequate to          |                      |
|                      | determine distance,  |                      |
|                      | you may use the      |                      |
|                      | formula of flight    |                      |
|                      | time multiplied by   |                      |
|                      | cruising speed of    |                      |
|                      | the aircraft to      |                      |
|                      | determine distance.  |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 301-10.303**     | **What am I          |                      |
|                      | reimbursed when use  |                      |
|                      | of a POV is          |                      |
|                      | determined by my     |                      |
|                      | agency to be         |                      |
|                      | advantageous to the  |                      |
|                      | Government?**        |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **For use of a**     | **Your reimbursement |                      |
|                      | is**                 |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Privately owned      | Actual cost of       |                      |
| aircraft (e.g.,      | operation (i.e.,     |                      |
| helicopter, except   | fuel, oil, plus the  |                      |
| an airplane)         | additional expenses  |                      |
|                      | listed in §          |                      |
|                      | 301-10.304).         |                      |
+----------------------+----------------------+----------------------+
| Privately owned      | 95.5 cents per mile  |                      |
| airplane             |                      |                      |
+----------------------+----------------------+----------------------+
| Privately owned      | 36.0 cents per mile  |                      |
| automobile           |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Privately owned      | 27.5 cents per mile  |                      |
| motorcycle           |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 301-10.304**     | **What expenses are  | Following is a chart |
|                      | allowable in         | listing the          |
|                      | addition to the      | reimbursable and     |
|                      | allowances           | non-reimbursable     |
|                      | prescribed in §      | expenses:            |
|                      | 301-10.303?**        |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **Reimbursable       | **Non-reimbursable   |                      |
| expenses in addition | expenses included in |                      |
| to mileage           | the mileage          |                      |
| allowance**          | allowance**          |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Parking fees; ferry  | Charges for repairs, |                      |
| fees; bridge, road,  | depreciation,        |                      |
| and tunnel fees; and | replacements,        |                      |
| aircraft or airplane | grease, oil,         |                      |
| parking, landing,    | antifreeze, towage   |                      |
| and tie-down fees.   | and similar          |                      |
|                      | speculative          |                      |
|                      | expenses, gasoline,  |                      |
|                      | insurance, state and |                      |
|                      | Federal taxes.       |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 301-10.305**     | **How is             | If another           |
|                      | reimbursement        | employee(s) travels  |
|                      | handled if another   | with you on the same |
|                      | person(s) travels in | trip in the same     |
|                      | a POV with me?**     | POV, mileage is      |
|                      |                      | payable to only one  |
|                      |                      | of you. No deduction |
|                      |                      | will be made from    |
|                      |                      | your mileage         |
|                      |                      | allowance if other   |
|                      |                      | passengers           |
|                      |                      | contribute to        |
|                      |                      | defraying your       |
|                      |                      | expenses.            |
+----------------------+----------------------+----------------------+
| **§ 301-10.306**     | **What will be       | If determined        |
|                      | reimbursed if I am   | advantageous to the  |
|                      | authorized to use a  | Government, you will |
|                      | POV instead of a     | be reimbursed on a   |
|                      | taxi for round-trip  | mileage basis plus   |
|                      | travel between my    | other allowable      |
|                      | residence and office | costs for round-trip |
|                      | on a day of travel   | travel on the        |
|                      | requiring an         | beginning and/or     |
|                      | overnight stay?**    | ending of travel     |
|                      |                      | between the points   |
|                      |                      | involved.            |
+----------------------+----------------------+----------------------+
| **§ 301-10.307**     | **What will I be     | Using a POV to       |
|                      | reimbursed if I use  | transport other      |
|                      | a POV to transport   | employees is         |
|                      | other employees?**   | strictly voluntary   |
|                      |                      | and you may be       |
|                      |                      | reimbursed in        |
|                      |                      | accordance with §    |
|                      |                      | 301-10.305           |
+----------------------+----------------------+----------------------+
| **§ 301-10.308**     | **What will I be     | Your agency may      |
|                      | reimbursed if I park | reimburse your       |
|                      | my POV at a common   | parking fee as an    |
|                      | carrier terminal     | allowable            |
|                      | while I am away from | transportation       |
|                      | my official          | expense not to       |
|                      | station?**           | exceed the cost of   |
|                      |                      | taxi fare to/from    |
|                      |                      | the terminal.        |
+----------------------+----------------------+----------------------+
| **§ 301-10.309**     | **What will I be     | You will be          |
|                      | reimbursed if I am   | reimbursed on a      |
|                      | authorized to use    | mileage basis (see § |
|                      | common carrier       | 301-10.303 , plus    |
|                      | transportation and I | per diem,not to      |
|                      | use a POV instead?** | exceed the total     |
|                      |                      | constructive cost of |
|                      |                      | the authorized       |
|                      |                      | method of common     |
|                      |                      | carrier              |
|                      |                      | transportation plus  |
|                      |                      | per diem. Your       |
|                      |                      | agency must          |
|                      |                      | determine the        |
|                      |                      | constructive cost of |
|                      |                      | transportation and   |
|                      |                      | per diem by common   |
|                      |                      | carrier under the    |
|                      |                      | rules in §           |
|                      |                      | 301-10.310           |
+----------------------+----------------------+----------------------+
| **§ 301-10.310**     | **What will I be     | \(a\)                |
|                      | reimbursed if I am   | **Reimbursement      |
|                      | authorized to use a  | based on Government  |
|                      | Government           | costs\--** Unless    |
|                      | automibile and I use | you are committed to |
|                      | a privately owned    | using a Government   |
|                      | automobile           | vehicle as provided  |
|                      | instead?**           | in paragraph (b) of  |
|                      |                      | this section, your   |
|                      |                      | reimbursement will   |
|                      |                      | be limited to the    |
|                      |                      | cost that would be   |
|                      |                      | incurred for use of  |
|                      |                      | a Government         |
|                      |                      | automobile, which in |
|                      |                      | CONUS is 28.5 cents  |
|                      |                      | per mile. If your    |
|                      |                      | agencydetermines the |
|                      |                      | cost of providing a  |
|                      |                      | Government           |
|                      |                      | automobile would be  |
|                      |                      | higher because of    |
|                      |                      | unusual              |
|                      |                      | circumstances, it    |
|                      |                      | may allow            |
|                      |                      | reimbursement not to |
|                      |                      | exceed the mileage   |
|                      |                      | rate provided in §   |
|                      |                      | 301-10.303 for a     |
|                      |                      | privately owned      |
|                      |                      | automobile.          |
|                      |                      |                      |
|                      |                      | In addition, you may |
|                      |                      | be reimbursed other  |
|                      |                      | allowable expenses   |
|                      |                      | as provided in §     |
|                      |                      | 301-10.304 .         |
|                      |                      |                      |
|                      |                      | \(b\) **Partial      |
|                      |                      | reimbursement when   |
|                      |                      | you are committed to |
|                      |                      | use a Government     |
|                      |                      | owned                |
|                      |                      | automobile\--** When |
|                      |                      | you are committed to |
|                      |                      | use a Government     |
|                      |                      | automobile or would  |
|                      |                      | not ordinarily be    |
|                      |                      | authorized to use a  |
|                      |                      | privately owned      |
|                      |                      | automobile due to    |
|                      |                      | the availableity of  |
|                      |                      | a Government         |
|                      |                      | automobile, but      |
|                      |                      | nevertheless request |
|                      |                      | to use a privately   |
|                      |                      | owned automobile,    |
|                      |                      | you will be          |
|                      |                      | reimbursed 10.5      |
|                      |                      | cents per mile. This |
|                      |                      | is the approximate   |
|                      |                      | cost of operating a  |
|                      |                      | Government           |
|                      |                      | automobile, fixed    |
|                      |                      | costs excluded. In   |
|                      |                      | addition, parking    |
|                      |                      | fees, bridge, road   |
|                      |                      | and tunnel fees are  |
|                      |                      | reimbursable.        |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Subpart E - Special Conveyances**

+------------------+------------------------+------------------------+
| **§ 301-10.400** | **What types of        | Your agency may        |
|                  | special conveyances    | authorize/approve use  |
|                  | may my agency          | of:                    |
|                  | authorize me to use?** |                        |
|                  |                        | \(a\) Taxicabs as      |
|                  |                        | specified in §         |
|                  |                        | 301-10.420 through §   |
|                  |                        | 301-10.421 of this     |
|                  |                        | chapter;               |
|                  |                        |                        |
|                  |                        | \(b\) Commercial       |
|                  |                        | rental automobiles as  |
|                  |                        | specified in §         |
|                  |                        | 301-10.450 through §   |
|                  |                        | 301-10.453 of this     |
|                  |                        | chapter; or            |
|                  |                        |                        |
|                  |                        | \(c\) Any other        |
|                  |                        | special conveyance     |
|                  |                        | when determined to be  |
|                  |                        | advantageous to the    |
|                  |                        | Government.            |
+------------------+------------------------+------------------------+
| **§ 301-10.401** | **What types of        | Actual expenses that   |
|                  | charges are            | your agency determines |
|                  | reimbursable for use   | are necessary,         |
|                  | of a special           | including, but not     |
|                  | conveyance?**          | limited to:            |
|                  |                        |                        |
|                  |                        | \(a\) Gasoline and     |
|                  |                        | oil;                   |
|                  |                        |                        |
|                  |                        | \(b\) Rental of a      |
|                  |                        | garage, hangar, or     |
|                  |                        | boathouse;             |
|                  |                        |                        |
|                  |                        | \(c\) Feeding and      |
|                  |                        | stabling of horses;    |
|                  |                        |                        |
|                  |                        | \(d\) Per diem of      |
|                  |                        | operator; and          |
|                  |                        |                        |
|                  |                        | \(e\) Ferriage, tolls, |
|                  |                        | etc.                   |
+------------------+------------------------+------------------------+
| **§ 301-10.402** | **What will I be       | You will be reimbursed |
|                  | reimbursed if I am     | the mileage cost for   |
|                  | authorized to use a    | the use of your POV,   |
|                  | special conveyance and | and additional         |
|                  | I use a POV instead?** | expenses such as       |
|                  |                        | parking fees, bridge,  |
|                  |                        | road and tunnel fees,  |
|                  |                        | not to exceed the      |
|                  |                        | constructive cost of   |
|                  |                        | the special            |
|                  |                        | conveyance.            |
+------------------+------------------------+------------------------+
| **§ 301-10.403** | **What is the          | A Government aircraft  |
|                  | difference between a   | is any aircraft owned, |
|                  | Government aircraft    | leased, chartered, or  |
|                  | and an aircraft hired  | rented and operated by |
|                  | as a special           | the Government. An     |
|                  | conveyance?**          | aircraft hired as a    |
|                  |                        | special conveyance is  |
|                  |                        | an aircraft that you,  |
|                  |                        | in your private        |
|                  |                        | capacity, rent, lease, |
|                  |                        | or charter and         |
|                  |                        | operate.               |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Taxicabs, Shuttle Services, or Other Courtesy Transportation**

+------------------+------------------------+------------------------+
| **§ 301-10.420** | **When may I use a     | \(a\) **For local      |
|                  | taxi or shuttle        | travel.** When your    |
|                  | service?**             | agency                 |
|                  |                        | authorizes/approves    |
|                  |                        | the use of a taxi for  |
|                  |                        | the following, local   |
|                  |                        | travel is              |
|                  |                        | reimbursable:          |
|                  |                        |                        |
|                  |                        | \(1\) Between places   |
|                  |                        | of business at an      |
|                  |                        | official or TDY        |
|                  |                        | station;               |
|                  |                        |                        |
|                  |                        | \(2\) Between a place  |
|                  |                        | of lodging and a place |
|                  |                        | of business at a       |
|                  |                        | temporary duty         |
|                  |                        | station; and           |
|                  |                        |                        |
|                  |                        | \(3\) To obtain meals  |
|                  |                        | at the nearest         |
|                  |                        | available place where  |
|                  |                        | the nature and         |
|                  |                        | location of the work   |
|                  |                        | at a TDY station are   |
|                  |                        | such that meals cannot |
|                  |                        | be obtained there.     |
|                  |                        |                        |
|                  |                        | \(b\) **To and from a  |
|                  |                        | carrier terminal.**    |
|                  |                        |                        |
|                  |                        | \(1\) *General         |
|                  |                        | authorization*. Except |
|                  |                        | as provided in         |
|                  |                        | paragraph (b)(2) of    |
|                  |                        | this section, you will |
|                  |                        | be reimbursed the      |
|                  |                        | usual fare plus tip    |
|                  |                        | for use of a taxicab   |
|                  |                        | or shuttle services in |
|                  |                        | the following          |
|                  |                        | situations:            |
|                  |                        |                        |
|                  |                        | \(i\) Between a common |
|                  |                        | carrier or other       |
|                  |                        | terminal and either    |
|                  |                        | your home or place of  |
|                  |                        | business at your       |
|                  |                        | official station, or   |
|                  |                        | your place of business |
|                  |                        | or lodging at a TDY    |
|                  |                        | station; or            |
|                  |                        |                        |
|                  |                        | \(ii\) Between the     |
|                  |                        | carrier terminal and   |
|                  |                        | shuttle terminal.      |
|                  |                        |                        |
|                  |                        | \(2\) *Courtesy        |
|                  |                        | transportation*. You   |
|                  |                        | should use courtesy    |
|                  |                        | transportation service |
|                  |                        | furnished by           |
|                  |                        | hotels/motels to the   |
|                  |                        | maximum extent         |
|                  |                        | possible as a first    |
|                  |                        | source of              |
|                  |                        | transportation between |
|                  |                        | a place of lodging at  |
|                  |                        | the TDY station and a  |
|                  |                        | common carrier         |
|                  |                        | terminal. You will be  |
|                  |                        | reimbursed for tips    |
|                  |                        | when you use courtesy  |
|                  |                        | transportation         |
|                  |                        | service.               |
|                  |                        |                        |
|                  |                        | \(3\) *Restrictions*.  |
|                  |                        | When appropriate, your |
|                  |                        | agency will restrict   |
|                  |                        | or place a monetary    |
|                  |                        | limit on the amount of |
|                  |                        | reimbursement for the  |
|                  |                        | use of taxicabs under  |
|                  |                        | this paragraph when:   |
|                  |                        |                        |
|                  |                        | \(i\) Suitable         |
|                  |                        | Government or common   |
|                  |                        | carrier transportation |
|                  |                        | service, including     |
|                  |                        | shuttle service, is    |
|                  |                        | available for all or   |
|                  |                        | part of the distance   |
|                  |                        | involved; or           |
|                  |                        |                        |
|                  |                        | \(ii\) Courtesy        |
|                  |                        | transportation service |
|                  |                        | is provided by         |
|                  |                        | hotels/motels between  |
|                  |                        | the place of lodging   |
|                  |                        | at the TDY station and |
|                  |                        | the common carrier     |
|                  |                        | terminal.              |
|                  |                        |                        |
|                  |                        | \(c\) **Between        |
|                  |                        | residence and office   |
|                  |                        | on day you perform     |
|                  |                        | official travel.** In  |
|                  |                        | addition to use of a   |
|                  |                        | taxi under paragraph   |
|                  |                        | (b) of this section,   |
|                  |                        | your agency may        |
|                  |                        | authorize/approve      |
|                  |                        | reimbursement of the   |
|                  |                        | usual taxicab fare     |
|                  |                        | plus tip in the        |
|                  |                        | following situations:  |
|                  |                        |                        |
|                  |                        | \(1\) From your home   |
|                  |                        | to your office on the  |
|                  |                        | day you depart the     |
|                  |                        | office on an official  |
|                  |                        | trip requiring at      |
|                  |                        | least one night's      |
|                  |                        | lodging; and           |
|                  |                        |                        |
|                  |                        | \(2\) From your office |
|                  |                        | to your home on the    |
|                  |                        | day you return to the  |
|                  |                        | office from your trip. |
|                  |                        |                        |
|                  |                        | \(d\) **Between        |
|                  |                        | residence and office   |
|                  |                        | in cases of            |
|                  |                        | necessity.** Your      |
|                  |                        | agency may             |
|                  |                        | authorize/approve the  |
|                  |                        | usual taxicab fare     |
|                  |                        | plus tip for travel    |
|                  |                        | between your office    |
|                  |                        | and home when you      |
|                  |                        | perform official       |
|                  |                        | business at your       |
|                  |                        | official station and:  |
|                  |                        |                        |
|                  |                        | \(1\) You are          |
|                  |                        | dependent on public    |
|                  |                        | transportation for     |
|                  |                        | officially ordered     |
|                  |                        | work outside regular   |
|                  |                        | working hours; and     |
|                  |                        |                        |
|                  |                        | \(2\) The travel       |
|                  |                        | between your office    |
|                  |                        | and home is during     |
|                  |                        | hours of infrequently  |
|                  |                        | scheduled public       |
|                  |                        | transportation or      |
|                  |                        | darkness.              |
+------------------+------------------------+------------------------+
| **§ 301-10.421** | **How much will my     | An amount which your   |
|                  | agency reimburse me    | agency determines to   |
|                  | for a tip to a taxi,   | be reasonable.         |
|                  | shuttle, service, or   |                        |
|                  | courtesy               |                        |
|                  | transportation         |                        |
|                  | driver?**              |                        |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Rental Automobiles**

+------------------+------------------------+------------------------+
| **§ 301-10.450** | **When can I use a     | Your agency must       |
|                  | rental vehicle?**      | determine that use of  |
|                  |                        | a rental vehicle is    |
|                  |                        | advantageous to the    |
|                  |                        | Government and must    |
|                  |                        | specifically authorize |
|                  |                        | such use.              |
+------------------+------------------------+------------------------+
| **§ 301-10.451** | **May I be reimbursed  | \(a\) **General        |
|                  | for the cost of        | rule\--no.** You will  |
|                  | collision damage       | not be reimbursed for  |
|                  | waiver (CDW) or theft  | CDW or theft insurance |
|                  | insurance?**           | for travel within      |
|                  |                        | CONUS for the          |
|                  |                        | following reasons:     |
|                  |                        |                        |
|                  |                        | \(1\) The Government   |
|                  |                        | is a self-insurer.     |
|                  |                        |                        |
|                  |                        | \(2\) Rental vehicles  |
|                  |                        | available under        |
|                  |                        | agreement(s) with the  |
|                  |                        | Government includes    |
|                  |                        | full coverage          |
|                  |                        | insurance for damages  |
|                  |                        | resulting from an      |
|                  |                        | accident while         |
|                  |                        | performing official    |
|                  |                        | travel.                |
|                  |                        |                        |
|                  |                        | \(3\) Any deductible   |
|                  |                        | amount paid by you may |
|                  |                        | be reimbursed directly |
|                  |                        | to you or directly to  |
|                  |                        | the rental agency if   |
|                  |                        | the damage occurred    |
|                  |                        | while you were         |
|                  |                        | performing official    |
|                  |                        | business.              |
|                  |                        |                        |
|                  |                        | \(b\) **Exception.**   |
|                  |                        | You will be reimbursed |
|                  |                        | for collision damage   |
|                  |                        | waiver or theft        |
|                  |                        | insurance when you     |
|                  |                        | travel outside CONUS   |
|                  |                        | and such insurance is  |
|                  |                        | necessary because the  |
|                  |                        | rental or leasing      |
|                  |                        | agency requirements,   |
|                  |                        | foreign statute, or    |
|                  |                        | legal procedures could |
|                  |                        | cause extreme          |
|                  |                        | difficulty for an      |
|                  |                        | employee involved in   |
|                  |                        | an accident.           |
+------------------+------------------------+------------------------+
| **§ 301-10.452** | **May I be reimbursed  | No. That is a personal |
|                  | for personal accident  | expense and is not     |
|                  | insurance?**           | reimbursable.          |
+------------------+------------------------+------------------------+
| **§ 301-10.453** | **What is my liability | You are responsible    |
|                  | for unauthrized use of | for any additional     |
|                  | a rental automobile    | cost resulting from    |
|                  | obtained with          | the unauthorized use   |
|                  | Government funds?**    | of a commercial rental |
|                  |                        | automobile for other   |
|                  |                        | than official          |
|                  |                        | travel-related         |
|                  |                        | purposes.              |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note: Use of the pronouns "I", "you", and their variants throughout
this part refers to the employee.**

**PART 301-11 - Per Diem Expenses**

**Subpart A - General Rules**

Sec.

  ----------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  301-11.1    When am I eligible for an allowance (per diem or actual expenses)?
              
  301-11.2    Will I be reimbursed for per diem expenses if my official travel is 12 hours or less?
  301-11.3    Must my agency pay an allowance (either a per diem allowance or actual expenses)?
  301-11.4    May I be reimbursed actual expenses and per diem on the same trip?
  301-11.5    How will my per diem expenses be reimbursed?
  301-11.6    Where do I find maximum per diem and actual expense rates?
  301-11.7    What determines my maximum per diem reimbursement rate?
  301-11.8    What is the maximum per diem rate I will receive if lodging is not available at my TDY location?
  301-11.9    When does per diem or actual expense entitlement start/stop?
  301-11.10   Am I required to record departure/arrival dates and times on my travel claim?
  301-11.11   How do I make my lodging reservation?
  301-11.12   How does the type of lodging I select affect my reimbursement?
  301-11.13   How does sharing a room with another person affect my per diem reimbursement?
  301-11.14   How is my daily lodging rate computed when I rent lodging on a long-term basis?
  301-11.15   What expenses may be considered part of the daily lodging cost when I rent on a long-term basis?
  301-11.16   What reimbursement will I receive if I prepay my lodging expenses and my TDY is curtailed, canceled, or interrupted for official purposes or for other reasons beyond my control that are acceptable to my agency?
  301-11.17   If my agency authorizes per diem reimbursement, will it reduce my M&IE allowance for a meal(s) provided by a common carrier or for a complimentary mean(s) provided by a hotel/motel?
  301-11.18   What M&IE rate will I receive if a meal(s) is furnished at nominal or no cost by the Government or is included in the registration fee?
  301-11.19   How is my per diem calculated when I travel across the international dateline (IDL)?
  301-11.20   May my agency authorize a rest period for me while I am traveling?
  301-11.21   Will I be reimbursed for per diem or actual expenses on leave or non-workdays (weekend, legal Federal Government holiday, or other scheduled non-workdays) while I am on official travel?
  301-11.22   Am I entitled to per diem or actual expense reimbursement if I am required to return to my official station on a non-workday?
  301-11.23   Are there any other circumstances when my agency may reimburse me to return home or to my official station for non-workdays during a TDY assignment?
  301-11.24   Are there any other circumstances when my agency may reimburse me to return home or to my official station for non-workdays during a TDY assignment?
  301-11.25   Must I provide receipts to substantiate my claimed travel expenses?
  301-11.26   How do I get a per diem rate increased?
  301-11.27   Are taxes included in the lodging portion of the Government per diem rate?
  301-11.28   As a traveler on official business, am I required to pay applicable lodging taxes?
  301-11.29   Are lodging facilities required to accept a generic federal, state or local tax exempt certificate?
  301-11.30   What is my option if the Government lodging rate plus applicable taxes exceeds my lodging reimbursement?
  301-11.31   Are laundry, cleaning and pressing of clothing expenses reimbursable?
              
  301-11.32   May I be reimbursed for an advance room deposit in situations where a lodging facility requires the payment of a deposit, prior to the beginning of my scheduled official travel?
              
  ----------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart B - Lodgings-Plus Per Diem**

Sec.

  ------------ ---------------------------------------------------------------
  301-11.100   What will I be paid for lodging under Lodgings-plus per diem?
               
  301-11.101   What allowance will I be paid for M&IE?
               
  301-11.102   What is the applicable M&IE maximum?
               
  ------------ ---------------------------------------------------------------

**Subpart C - Reduced Per Diem**

Sec.

  ------------ -------------------------------------------------------------------------------------------------------------
  301-11.200   Under what circumstances may my agency prescribe a reduced per diem rate lower than the prescribed maximum?
               
  ------------ -------------------------------------------------------------------------------------------------------------

**Subpart D - Actual Expenses**

Sec.

  ------------ -----------------------------------------------------------------------------
  301-11.300   When is actual expense reimbursement warranted?
               
  301-11.301   Who in my agency can authorize/approve my request for actual expense?
  301-11.302   When should I request authorization for reimbursement under actual expense?
  301-11.303   What is the maximum amount that I may be reimbursed under actual expense?
  301-11.304   What if my expenses are less than the authorized amount?
  301-11.305   What if my actual expenses exceed the 300 percent ceiling?
               
  301-11.306   What expenses am I required to itemize under actual expense?
               
  ------------ -----------------------------------------------------------------------------

**Note: Use of the pronouns "I", "you", and their variants throughout
this part refers to the employee.**

**Authority:**5 U.S.C. 5707.

**Subpart A - General Rules**

+---------+---------+---------+---------+---------+---------+---------+
| **§     | **When  | When:   |         |         |         |         |
| 301     | am I    |         |         |         |         |         |
| -11.1** | e       | \(a\)   |         |         |         |         |
|         | ligible | You     |         |         |         |         |
|         | for an  | perform |         |         |         |         |
|         | al      | o       |         |         |         |         |
|         | lowance | fficial |         |         |         |         |
|         | (per    | travel  |         |         |         |         |
|         | diem or | away    |         |         |         |         |
|         | actual  | from    |         |         |         |         |
|         | expen   | your    |         |         |         |         |
|         | ses)?** | o       |         |         |         |         |
|         |         | fficial |         |         |         |         |
|         |         | s       |         |         |         |         |
|         |         | tation, |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | other   |         |         |         |         |
|         |         | areas   |         |         |         |         |
|         |         | defined |         |         |         |         |
|         |         | by your |         |         |         |         |
|         |         | agency; |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(b\)   |         |         |         |         |
|         |         | You     |         |         |         |         |
|         |         | incur   |         |         |         |         |
|         |         | per     |         |         |         |         |
|         |         | diem    |         |         |         |         |
|         |         | e       |         |         |         |         |
|         |         | xpenses |         |         |         |         |
|         |         | while   |         |         |         |         |
|         |         | per     |         |         |         |         |
|         |         | forming |         |         |         |         |
|         |         | o       |         |         |         |         |
|         |         | fficial |         |         |         |         |
|         |         | travel; |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(c\)   |         |         |         |         |
|         |         | You are |         |         |         |         |
|         |         | in a    |         |         |         |         |
|         |         | travel  |         |         |         |         |
|         |         | status  |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | more    |         |         |         |         |
|         |         | than 12 |         |         |         |         |
|         |         | hours.  |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **Will  | No.     |         |         |         |         |
| 301     | I be    |         |         |         |         |         |
| -11.2** | rei     |         |         |         |         |         |
|         | mbursed |         |         |         |         |         |
|         | for per |         |         |         |         |         |
|         | diem    |         |         |         |         |         |
|         | e       |         |         |         |         |         |
|         | xpenses |         |         |         |         |         |
|         | if my   |         |         |         |         |         |
|         | o       |         |         |         |         |         |
|         | fficial |         |         |         |         |         |
|         | travel  |         |         |         |         |         |
|         | is 12   |         |         |         |         |         |
|         | hours   |         |         |         |         |         |
|         | or      |         |         |         |         |         |
|         | less?** |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **Must  | Yes,    |         |         |         |         |
| 301     | my      | unless: |         |         |         |         |
| -11.3** | agency  |         |         |         |         |         |
|         | pay an  | \(a\)   |         |         |         |         |
|         | al      | You     |         |         |         |         |
|         | lowance | perform |         |         |         |         |
|         | (either | travel  |         |         |         |         |
|         | a per   | to a    |         |         |         |         |
|         | diem    | t       |         |         |         |         |
|         | al      | raining |         |         |         |         |
|         | lowance | event   |         |         |         |         |
|         | or      | under   |         |         |         |         |
|         | actual  | the     |         |         |         |         |
|         | expen   | Gov     |         |         |         |         |
|         | ses)?** | ernment |         |         |         |         |
|         |         | Em      |         |         |         |         |
|         |         | ployees |         |         |         |         |
|         |         | T       |         |         |         |         |
|         |         | raining |         |         |         |         |
|         |         | Act (5  |         |         |         |         |
|         |         | U.S.C.  |         |         |         |         |
|         |         | 4101    |         |         |         |         |
|         |         | -4118), |         |         |         |         |
|         |         | and you |         |         |         |         |
|         |         | agree   |         |         |         |         |
|         |         | not to  |         |         |         |         |
|         |         | be paid |         |         |         |         |
|         |         | per     |         |         |         |         |
|         |         | diem    |         |         |         |         |
|         |         | ex      |         |         |         |         |
|         |         | penses; |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(b\)   |         |         |         |         |
|         |         | You     |         |         |         |         |
|         |         | perform |         |         |         |         |
|         |         | pre-emp |         |         |         |         |
|         |         | loyment |         |         |         |         |
|         |         | in      |         |         |         |         |
|         |         | terview |         |         |         |         |
|         |         | travel, |         |         |         |         |
|         |         | and the |         |         |         |         |
|         |         | inter   |         |         |         |         |
|         |         | viewing |         |         |         |         |
|         |         | agency  |         |         |         |         |
|         |         | does    |         |         |         |         |
|         |         | not     |         |         |         |         |
|         |         | au      |         |         |         |         |
|         |         | thorize |         |         |         |         |
|         |         | payment |         |         |         |         |
|         |         | of per  |         |         |         |         |
|         |         | diem    |         |         |         |         |
|         |         | ex      |         |         |         |         |
|         |         | penses. |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **May I | Yes,    |         |         |         |         |
| 301     | be      | you may |         |         |         |         |
| -11.4** | rei     | be      |         |         |         |         |
|         | mbursed | rei     |         |         |         |         |
|         | actual  | mbursed |         |         |         |         |
|         | e       | both    |         |         |         |         |
|         | xpenses | actual  |         |         |         |         |
|         | and per | expense |         |         |         |         |
|         | diem on | and per |         |         |         |         |
|         | the     | diem    |         |         |         |         |
|         | same    | during  |         |         |         |         |
|         | trip?** | a       |         |         |         |         |
|         |         | single  |         |         |         |         |
|         |         | trip,   |         |         |         |         |
|         |         | but     |         |         |         |         |
|         |         | only    |         |         |         |         |
|         |         | one     |         |         |         |         |
|         |         | method  |         |         |         |         |
|         |         | of      |         |         |         |         |
|         |         | reimbu  |         |         |         |         |
|         |         | rsement |         |         |         |         |
|         |         | may be  |         |         |         |         |
|         |         | aut     |         |         |         |         |
|         |         | horized |         |         |         |         |
|         |         | for any |         |         |         |         |
|         |         | given   |         |         |         |         |
|         |         | c       |         |         |         |         |
|         |         | alendar |         |         |         |         |
|         |         | day     |         |         |         |         |
|         |         | except  |         |         |         |         |
|         |         | as      |         |         |         |         |
|         |         | p       |         |         |         |         |
|         |         | rovided |         |         |         |         |
|         |         | in §    |         |         |         |         |
|         |         | 301     |         |         |         |         |
|         |         | -11.305 |         |         |         |         |
|         |         | or §    |         |         |         |         |
|         |         | 301     |         |         |         |         |
|         |         | -11.306 |         |         |         |         |
|         |         | . Your  |         |         |         |         |
|         |         | agency  |         |         |         |         |
|         |         | must    |         |         |         |         |
|         |         | de      |         |         |         |         |
|         |         | termine |         |         |         |         |
|         |         | when    |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | tra     |         |         |         |         |
|         |         | nsition |         |         |         |         |
|         |         | between |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | reimbu  |         |         |         |         |
|         |         | rsement |         |         |         |         |
|         |         | methods |         |         |         |         |
|         |         | occurs. |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **How   | Per     |         |         |         |         |
| 301     | will my | diem    |         |         |         |         |
| -11.5** | per     | e       |         |         |         |         |
|         | diem    | xpenses |         |         |         |         |
|         | e       | will be |         |         |         |         |
|         | xpenses | rei     |         |         |         |         |
|         | be      | mbursed |         |         |         |         |
|         | reimbu  | by the: |         |         |         |         |
|         | rsed?** |         |         |         |         |         |
|         |         | \(a\)   |         |         |         |         |
|         |         | Lodgin  |         |         |         |         |
|         |         | gs-plus |         |         |         |         |
|         |         | per     |         |         |         |         |
|         |         | diem    |         |         |         |         |
|         |         | method; |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(b\)   |         |         |         |         |
|         |         | Reduced |         |         |         |         |
|         |         | per     |         |         |         |         |
|         |         | diem    |         |         |         |         |
|         |         | method; |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(c\)   |         |         |         |         |
|         |         | Con     |         |         |         |         |
|         |         | ference |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | al      |         |         |         |         |
|         |         | lowance |         |         |         |         |
|         |         | method  |         |         |         |         |
|         |         | (see §  |         |         |         |         |
|         |         | 3       |         |         |         |         |
|         |         | 01-74.7 |         |         |         |         |
|         |         | and §   |         |         |         |         |
|         |         | 30      |         |         |         |         |
|         |         | 1-74.22 |         |         |         |         |
|         |         | of this |         |         |         |         |
|         |         | ch      |         |         |         |         |
|         |         | apter); |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(d\)   |         |         |         |         |
|         |         | Actual  |         |         |         |         |
|         |         | expense |         |         |         |         |
|         |         | method. |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **Where |         |         |         |         |         |
| 301     | do I    |         |         |         |         |         |
| -11.6** | find    |         |         |         |         |         |
|         | maximum |         |         |         |         |         |
|         | per     |         |         |         |         |         |
|         | diem    |         |         |         |         |         |
|         | and     |         |         |         |         |         |
|         | actual  |         |         |         |         |         |
|         | expense |         |         |         |         |         |
|         | r       |         |         |         |         |         |
|         | ates?** |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
|         |         |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **For   | **Rates | **For   |         |         |         |         |
| travel  | set     | per     |         |         |         |         |
| in**    | by**    | diem    |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | actual  |         |         |         |         |
|         |         | expense |         |         |         |         |
|         |         | see**   |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
|         |         |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| Cont    | General | For Per |         |         |         |         |
| inental | S       | Diem    |         |         |         |         |
| United  | ervices | see     |         |         |         |         |
| States  | A       | Federal |         |         |         |         |
| (       | dminist | Travel  |         |         |         |         |
| CONUS). | ration. | Reg     |         |         |         |         |
|         |         | ulation |         |         |         |         |
|         |         | 41 CFR  |         |         |         |         |
|         |         | chapter |         |         |         |         |
|         |         | 301,    |         |         |         |         |
|         |         | A       |         |         |         |         |
|         |         | ppendix |         |         |         |         |
|         |         | A, or   |         |         |         |         |
|         |         | I       |         |         |         |         |
|         |         | nternet |         |         |         |         |
|         |         | at      |         |         |         |         |
|         |         | //p     |         |         |         |         |
|         |         | erdiem; |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | actual  |         |         |         |         |
|         |         | expense |         |         |         |         |
|         |         | see 41  |         |         |         |         |
|         |         | CFR     |         |         |         |         |
|         |         | 301     |         |         |         |         |
|         |         | -11.303 |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | 301-    |         |         |         |         |
|         |         | 11.305. |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| Non-    | Dep     | Per     |         |         |         |         |
| foreign | artment | Diem    |         |         |         |         |
| areas.  | of      | Bu      |         |         |         |         |
|         | Defense | lletins |         |         |         |         |
|         | (Per    | issued  |         |         |         |         |
|         | Diem,   | by      |         |         |         |         |
|         | Travel  | PDTATAC |         |         |         |         |
|         | and     | and     |         |         |         |         |
|         | Transpo | pu      |         |         |         |         |
|         | rtation | blished |         |         |         |         |
|         | Al      | perio   |         |         |         |         |
|         | lowance | dically |         |         |         |         |
|         | Co      | in the  |         |         |         |         |
|         | mmittee | Federal |         |         |         |         |
|         | (PDT    | R       |         |         |         |         |
|         | ATAC)). | egister |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | I       |         |         |         |         |
|         |         | nternet |         |         |         |         |
|         |         | at      |         |         |         |         |
|         |         | http:/  |         |         |         |         |
|         |         | /www.dt |         |         |         |         |
|         |         | ic.mil/ |         |         |         |         |
|         |         | perdiem |         |         |         |         |
|         |         | (Rates  |         |         |         |         |
|         |         | also    |         |         |         |         |
|         |         | appear  |         |         |         |         |
|         |         | in      |         |         |         |         |
|         |         | section |         |         |         |         |
|         |         | 925 a   |         |         |         |         |
|         |         | per     |         |         |         |         |
|         |         | diem    |         |         |         |         |
|         |         | sup     |         |         |         |         |
|         |         | plement |         |         |         |         |
|         |         | to the  |         |         |         |         |
|         |         | Dep     |         |         |         |         |
|         |         | artment |         |         |         |         |
|         |         | of      |         |         |         |         |
|         |         | State   |         |         |         |         |
|         |         | Stand   |         |         |         |         |
|         |         | ardized |         |         |         |         |
|         |         | Regu    |         |         |         |         |
|         |         | lations |         |         |         |         |
|         |         | (Gov    |         |         |         |         |
|         |         | ernment |         |         |         |         |
|         |         | Civ     |         |         |         |         |
|         |         | ilians- |         |         |         |         |
|         |         | Foreign |         |         |         |         |
|         |         | A       |         |         |         |         |
|         |         | reas)). |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
|         |         |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| Foreign | Dep     | A per   |         |         |         |         |
| areas.  | artment | diem    |         |         |         |         |
|         | of      | sup     |         |         |         |         |
|         | State.  | plement |         |         |         |         |
|         |         | to      |         |         |         |         |
|         |         | section |         |         |         |         |
|         |         | 925,    |         |         |         |         |
|         |         | Dep     |         |         |         |         |
|         |         | artment |         |         |         |         |
|         |         | of      |         |         |         |         |
|         |         | State   |         |         |         |         |
|         |         | Stand   |         |         |         |         |
|         |         | ardized |         |         |         |         |
|         |         | Regu    |         |         |         |         |
|         |         | lations |         |         |         |         |
|         |         | (Gov    |         |         |         |         |
|         |         | ernment |         |         |         |         |
|         |         | Civ     |         |         |         |         |
|         |         | ilians- |         |         |         |         |
|         |         | Foreign |         |         |         |         |
|         |         | Areas). |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
|         |         |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **What  | Your    |         |         |         |         |
| 301     | det     | TDY     |         |         |         |         |
| -11.7** | ermines | l       |         |         |         |         |
|         | my      | ocation |         |         |         |         |
|         | maximum | det     |         |         |         |         |
|         | per     | ermines |         |         |         |         |
|         | diem    | your    |         |         |         |         |
|         | reimbu  | maximum |         |         |         |         |
|         | rsement | per     |         |         |         |         |
|         | rate?** | diem    |         |         |         |         |
|         |         | reimbu  |         |         |         |         |
|         |         | rsement |         |         |         |         |
|         |         | rate.   |         |         |         |         |
|         |         | If you  |         |         |         |         |
|         |         | arrive  |         |         |         |         |
|         |         | at your |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | l       |         |         |         |         |
|         |         | ocation |         |         |         |         |
|         |         | after   |         |         |         |         |
|         |         | 12      |         |         |         |         |
|         |         | mi      |         |         |         |         |
|         |         | dnight, |         |         |         |         |
|         |         | you     |         |         |         |         |
|         |         | claim   |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | cost    |         |         |         |         |
|         |         | for the |         |         |         |         |
|         |         | pr      |         |         |         |         |
|         |         | eceding |         |         |         |         |
|         |         | c       |         |         |         |         |
|         |         | alendar |         |         |         |         |
|         |         | day. If |         |         |         |         |
|         |         | no      |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | is      |         |         |         |         |
|         |         | re      |         |         |         |         |
|         |         | quired, |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | app     |         |         |         |         |
|         |         | licable |         |         |         |         |
|         |         | M&IE    |         |         |         |         |
|         |         | reimbu  |         |         |         |         |
|         |         | rsement |         |         |         |         |
|         |         | rate is |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | rate    |         |         |         |         |
|         |         | for the |         |         |         |         |
|         |         | TDY     |         |         |         |         |
|         |         | lo      |         |         |         |         |
|         |         | cation. |         |         |         |         |
|         |         | (See §  |         |         |         |         |
|         |         | 301     |         |         |         |         |
|         |         | -11.102 |         |         |         |         |
|         |         | )       |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **What  | If      |         |         |         |         |
| 301     | is the  | lodging |         |         |         |         |
| -11.8** | maximum | is not  |         |         |         |         |
|         | per     | av      |         |         |         |         |
|         | diem    | ailable |         |         |         |         |
|         | rate I  | at your |         |         |         |         |
|         | will    | TDY     |         |         |         |         |
|         | receive | lo      |         |         |         |         |
|         | if      | cation, |         |         |         |         |
|         | lodging | your    |         |         |         |         |
|         | is not  | agency  |         |         |         |         |
|         | av      | may     |         |         |         |         |
|         | ailable | au      |         |         |         |         |
|         | at my   | thorize |         |         |         |         |
|         | TDY     | or      |         |         |         |         |
|         | loca    | approve |         |         |         |         |
|         | tion?** | the     |         |         |         |         |
|         |         | maximum |         |         |         |         |
|         |         | per     |         |         |         |         |
|         |         | diem    |         |         |         |         |
|         |         | rate    |         |         |         |         |
|         |         | for the |         |         |         |         |
|         |         | l       |         |         |         |         |
|         |         | ocation |         |         |         |         |
|         |         | where   |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | is      |         |         |         |         |
|         |         | ob      |         |         |         |         |
|         |         | tained. |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **When  | Your    |         |         |         |         |
| 301     | does    | per     |         |         |         |         |
| -11.9** | per     | diem or |         |         |         |         |
|         | diem or | actual  |         |         |         |         |
|         | actual  | expense |         |         |         |         |
|         | expense | enti    |         |         |         |         |
|         | enti    | tlement |         |         |         |         |
|         | tlement | starts  |         |         |         |         |
|         | start/  | on the  |         |         |         |         |
|         | stop?** | day you |         |         |         |         |
|         |         | depart  |         |         |         |         |
|         |         | your    |         |         |         |         |
|         |         | home,   |         |         |         |         |
|         |         | office, |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | other   |         |         |         |         |
|         |         | aut     |         |         |         |         |
|         |         | horized |         |         |         |         |
|         |         | point   |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | ends on |         |         |         |         |
|         |         | the day |         |         |         |         |
|         |         | you     |         |         |         |         |
|         |         | return  |         |         |         |         |
|         |         | to your |         |         |         |         |
|         |         | home,   |         |         |         |         |
|         |         | office  |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | other   |         |         |         |         |
|         |         | aut     |         |         |         |         |
|         |         | horized |         |         |         |         |
|         |         | point.  |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **Am I  | You     |         |         |         |         |
| 301-    | r       | must    |         |         |         |         |
| 11.10** | equired | record  |         |         |         |         |
|         | to      | the     |         |         |         |         |
|         | record  | date of |         |         |         |         |
|         | dep     | de      |         |         |         |         |
|         | arture/ | parture |         |         |         |         |
|         | arrival | from,   |         |         |         |         |
|         | dates   | and     |         |         |         |         |
|         | and     | arrival |         |         |         |         |
|         | times   | at, the |         |         |         |         |
|         | on my   | o       |         |         |         |         |
|         | travel  | fficial |         |         |         |         |
|         | c       | station |         |         |         |         |
|         | laim?** | or any  |         |         |         |         |
|         |         | other   |         |         |         |         |
|         |         | place   |         |         |         |         |
|         |         | travel  |         |         |         |         |
|         |         | begins  |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | ends.   |         |         |         |         |
|         |         | You     |         |         |         |         |
|         |         | must    |         |         |         |         |
|         |         | show    |         |         |         |         |
|         |         | this    |         |         |         |         |
|         |         | same    |         |         |         |         |
|         |         | info    |         |         |         |         |
|         |         | rmation |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | points  |         |         |         |         |
|         |         | where   |         |         |         |         |
|         |         | you     |         |         |         |         |
|         |         | perform |         |         |         |         |
|         |         | TDY or  |         |         |         |         |
|         |         | for a   |         |         |         |         |
|         |         | s       |         |         |         |         |
|         |         | topover |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | o       |         |         |         |         |
|         |         | fficial |         |         |         |         |
|         |         | rest    |         |         |         |         |
|         |         | stop    |         |         |         |         |
|         |         | l       |         |         |         |         |
|         |         | ocation |         |         |         |         |
|         |         | when    |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | arrival |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | de      |         |         |         |         |
|         |         | parture |         |         |         |         |
|         |         | affects |         |         |         |         |
|         |         | your    |         |         |         |         |
|         |         | per     |         |         |         |         |
|         |         | diem    |         |         |         |         |
|         |         | al      |         |         |         |         |
|         |         | lowance |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | other   |         |         |         |         |
|         |         | travel  |         |         |         |         |
|         |         | ex      |         |         |         |         |
|         |         | penses. |         |         |         |         |
|         |         | You     |         |         |         |         |
|         |         | also    |         |         |         |         |
|         |         | should  |         |         |         |         |
|         |         | show    |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | dates   |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | other   |         |         |         |         |
|         |         | points  |         |         |         |         |
|         |         | v       |         |         |         |         |
|         |         | isited. |         |         |         |         |
|         |         | You do  |         |         |         |         |
|         |         | not     |         |         |         |         |
|         |         | have to |         |         |         |         |
|         |         | record  |         |         |         |         |
|         |         | dep     |         |         |         |         |
|         |         | arture/ |         |         |         |         |
|         |         | arrival |         |         |         |         |
|         |         | times,  |         |         |         |         |
|         |         | but you |         |         |         |         |
|         |         | must    |         |         |         |         |
|         |         | a       |         |         |         |         |
|         |         | nnotate |         |         |         |         |
|         |         | your    |         |         |         |         |
|         |         | travel  |         |         |         |         |
|         |         | claim   |         |         |         |         |
|         |         | when    |         |         |         |         |
|         |         | your    |         |         |         |         |
|         |         | travel  |         |         |         |         |
|         |         | is more |         |         |         |         |
|         |         | than 12 |         |         |         |         |
|         |         | hours   |         |         |         |         |
|         |         | but not |         |         |         |         |
|         |         | ex      |         |         |         |         |
|         |         | ceeding |         |         |         |         |
|         |         | 24      |         |         |         |         |
|         |         | hours   |         |         |         |         |
|         |         | to      |         |         |         |         |
|         |         | reflect |         |         |         |         |
|         |         | that    |         |         |         |         |
|         |         | fact.   |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **How   | You     |         |         |         |         |
| 301-    | do I    | must    |         |         |         |         |
| 11.11** | make my | make    |         |         |         |         |
|         | lodging | your    |         |         |         |         |
|         | reserva | lodging |         |         |         |         |
|         | tion?** | reser   |         |         |         |         |
|         |         | vations |         |         |         |         |
|         |         | through |         |         |         |         |
|         |         | your    |         |         |         |         |
|         |         | agency  |         |         |         |         |
|         |         | travel  |         |         |         |         |
|         |         | man     |         |         |         |         |
|         |         | agement |         |         |         |         |
|         |         | system  |         |         |         |         |
|         |         | as      |         |         |         |         |
|         |         | r       |         |         |         |         |
|         |         | equired |         |         |         |         |
|         |         | by part |         |         |         |         |
|         |         | 301-50  |         |         |         |         |
|         |         | of this |         |         |         |         |
|         |         | c       |         |         |         |         |
|         |         | hapter. |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **How   | Your    |         |         |         |         |
| 301-    | does    | agency  |         |         |         |         |
| 11.12** | the     | will    |         |         |         |         |
|         | type of | re      |         |         |         |         |
|         | lodging | imburse |         |         |         |         |
|         | I       | you for |         |         |         |         |
|         | select  | di      |         |         |         |         |
|         | affect  | fferent |         |         |         |         |
|         | my      | types   |         |         |         |         |
|         | re      | of      |         |         |         |         |
|         | imburse | lodging |         |         |         |         |
|         | ment?** | as      |         |         |         |         |
|         |         | f       |         |         |         |         |
|         |         | ollows: |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(a\)   |         |         |         |         |
|         |         | **Conve |         |         |         |         |
|         |         | ntional |         |         |         |         |
|         |         | lodg    |         |         |         |         |
|         |         | ings.** |         |         |         |         |
|         |         | (Hotel  |         |         |         |         |
|         |         | /motel, |         |         |         |         |
|         |         | b       |         |         |         |         |
|         |         | oarding |         |         |         |         |
|         |         | house,  |         |         |         |         |
|         |         | etc.)   |         |         |         |         |
|         |         | You     |         |         |         |         |
|         |         | will be |         |         |         |         |
|         |         | rei     |         |         |         |         |
|         |         | mbursed |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | single  |         |         |         |         |
|         |         | oc      |         |         |         |         |
|         |         | cupancy |         |         |         |         |
|         |         | rate.   |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(b\)   |         |         |         |         |
|         |         | **Gov   |         |         |         |         |
|         |         | ernment |         |         |         |         |
|         |         | quar    |         |         |         |         |
|         |         | ters.** |         |         |         |         |
|         |         | You     |         |         |         |         |
|         |         | will be |         |         |         |         |
|         |         | reim    |         |         |         |         |
|         |         | bursed, |         |         |         |         |
|         |         | as a    |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | e       |         |         |         |         |
|         |         | xpense, |         |         |         |         |
|         |         | the fee |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | service |         |         |         |         |
|         |         | charge  |         |         |         |         |
|         |         | you pay |         |         |         |         |
|         |         | for use |         |         |         |         |
|         |         | of the  |         |         |         |         |
|         |         | qu      |         |         |         |         |
|         |         | arters. |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(c\)   |         |         |         |         |
|         |         | **      |         |         |         |         |
|         |         | Lodging |         |         |         |         |
|         |         | with    |         |         |         |         |
|         |         | fr      |         |         |         |         |
|         |         | iend(s) |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | rela    |         |         |         |         |
|         |         | tive(s) |         |         |         |         |
|         |         | (with   |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | without |         |         |         |         |
|         |         | cha     |         |         |         |         |
|         |         | rge).** |         |         |         |         |
|         |         | You may |         |         |         |         |
|         |         | be      |         |         |         |         |
|         |         | rei     |         |         |         |         |
|         |         | mbursed |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | add     |         |         |         |         |
|         |         | itional |         |         |         |         |
|         |         | costs   |         |         |         |         |
|         |         | your    |         |         |         |         |
|         |         | host    |         |         |         |         |
|         |         | incurs  |         |         |         |         |
|         |         | in      |         |         |         |         |
|         |         | accomm  |         |         |         |         |
|         |         | odating |         |         |         |         |
|         |         | you     |         |         |         |         |
|         |         | only if |         |         |         |         |
|         |         | you are |         |         |         |         |
|         |         | able to |         |         |         |         |
|         |         | subst   |         |         |         |         |
|         |         | antiate |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | costs   |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | your    |         |         |         |         |
|         |         | agency  |         |         |         |         |
|         |         | det     |         |         |         |         |
|         |         | ermines |         |         |         |         |
|         |         | them to |         |         |         |         |
|         |         | be      |         |         |         |         |
|         |         | reas    |         |         |         |         |
|         |         | onable. |         |         |         |         |
|         |         | You     |         |         |         |         |
|         |         | will    |         |         |         |         |
|         |         | not be  |         |         |         |         |
|         |         | rei     |         |         |         |         |
|         |         | mbursed |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | cost of |         |         |         |         |
|         |         | com     |         |         |         |         |
|         |         | parable |         |         |         |         |
|         |         | conve   |         |         |         |         |
|         |         | ntional |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | in the  |         |         |         |         |
|         |         | area or |         |         |         |         |
|         |         | a flat  |         |         |         |         |
|         |         | "token" |         |         |         |         |
|         |         | amount. |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(d\)   |         |         |         |         |
|         |         | **N     |         |         |         |         |
|         |         | onconve |         |         |         |         |
|         |         | ntional |         |         |         |         |
|         |         | lod     |         |         |         |         |
|         |         | ging.** |         |         |         |         |
|         |         | You may |         |         |         |         |
|         |         | be      |         |         |         |         |
|         |         | rei     |         |         |         |         |
|         |         | mbursed |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | cost of |         |         |         |         |
|         |         | other   |         |         |         |         |
|         |         | types   |         |         |         |         |
|         |         | of      |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | when    |         |         |         |         |
|         |         | there   |         |         |         |         |
|         |         | are no  |         |         |         |         |
|         |         | conve   |         |         |         |         |
|         |         | ntional |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | fac     |         |         |         |         |
|         |         | ilities |         |         |         |         |
|         |         | in the  |         |         |         |         |
|         |         | area    |         |         |         |         |
|         |         | (e.g.,  |         |         |         |         |
|         |         | in      |         |         |         |         |
|         |         | remote  |         |         |         |         |
|         |         | areas)  |         |         |         |         |
|         |         | or when |         |         |         |         |
|         |         | conve   |         |         |         |         |
|         |         | ntional |         |         |         |         |
|         |         | fac     |         |         |         |         |
|         |         | ilities |         |         |         |         |
|         |         | are in  |         |         |         |         |
|         |         | short   |         |         |         |         |
|         |         | supply  |         |         |         |         |
|         |         | because |         |         |         |         |
|         |         | of an   |         |         |         |         |
|         |         | influx  |         |         |         |         |
|         |         | of      |         |         |         |         |
|         |         | at      |         |         |         |         |
|         |         | tendees |         |         |         |         |
|         |         | at a    |         |         |         |         |
|         |         | special |         |         |         |         |
|         |         | event   |         |         |         |         |
|         |         | (e.g.,  |         |         |         |         |
|         |         | World's |         |         |         |         |
|         |         | Fair or |         |         |         |         |
|         |         | intern  |         |         |         |         |
|         |         | ational |         |         |         |         |
|         |         | s       |         |         |         |         |
|         |         | porting |         |         |         |         |
|         |         | event). |         |         |         |         |
|         |         | Such    |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | i       |         |         |         |         |
|         |         | ncludes |         |         |         |         |
|         |         | college |         |         |         |         |
|         |         | dorm    |         |         |         |         |
|         |         | itories |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | similar |         |         |         |         |
|         |         | fac     |         |         |         |         |
|         |         | ilities |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | rooms   |         |         |         |         |
|         |         | not     |         |         |         |         |
|         |         | offered |         |         |         |         |
|         |         | comme   |         |         |         |         |
|         |         | rcially |         |         |         |         |
|         |         | but     |         |         |         |         |
|         |         | made    |         |         |         |         |
|         |         | av      |         |         |         |         |
|         |         | ailable |         |         |         |         |
|         |         | to the  |         |         |         |         |
|         |         | public  |         |         |         |         |
|         |         | by area |         |         |         |         |
|         |         | re      |         |         |         |         |
|         |         | sidents |         |         |         |         |
|         |         | in      |         |         |         |         |
|         |         | their   |         |         |         |         |
|         |         | homes.  |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(e\)   |         |         |         |         |
|         |         | **Recre |         |         |         |         |
|         |         | ational |         |         |         |         |
|         |         | vehicle |         |         |         |         |
|         |         | (trai   |         |         |         |         |
|         |         | ler/cam |         |         |         |         |
|         |         | per).** |         |         |         |         |
|         |         | You may |         |         |         |         |
|         |         | be      |         |         |         |         |
|         |         | rei     |         |         |         |         |
|         |         | mbursed |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | e       |         |         |         |         |
|         |         | xpenses |         |         |         |         |
|         |         | (       |         |         |         |         |
|         |         | parking |         |         |         |         |
|         |         | fees,   |         |         |         |         |
|         |         | fees    |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | conn    |         |         |         |         |
|         |         | ection, |         |         |         |         |
|         |         | use,    |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | discon  |         |         |         |         |
|         |         | nection |         |         |         |         |
|         |         | of      |         |         |         |         |
|         |         | uti     |         |         |         |         |
|         |         | lities, |         |         |         |         |
|         |         | elect   |         |         |         |         |
|         |         | ricity, |         |         |         |         |
|         |         | gas,    |         |         |         |         |
|         |         | water   |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | sewage, |         |         |         |         |
|         |         | bath or |         |         |         |         |
|         |         | shower  |         |         |         |         |
|         |         | fees,   |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | dumping |         |         |         |         |
|         |         | fees)   |         |         |         |         |
|         |         | which   |         |         |         |         |
|         |         | may be  |         |         |         |         |
|         |         | con     |         |         |         |         |
|         |         | sidered |         |         |         |         |
|         |         | as a    |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | cost.   |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **How   | Your    |         |         |         |         |
| 301-    | does    | reimbu  |         |         |         |         |
| 11.13** | sharing | rsement |         |         |         |         |
|         | a room  | is      |         |         |         |         |
|         | with    | limited |         |         |         |         |
|         | another | to      |         |         |         |         |
|         | person  | o       |         |         |         |         |
|         | affect  | ne-half |         |         |         |         |
|         | my per  | of the  |         |         |         |         |
|         | diem    | double  |         |         |         |         |
|         | re      | oc      |         |         |         |         |
|         | imburse | cupancy |         |         |         |         |
|         | ment?** | rate if |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | person  |         |         |         |         |
|         |         | sharing |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | room is |         |         |         |         |
|         |         | another |         |         |         |         |
|         |         | Gov     |         |         |         |         |
|         |         | ernment |         |         |         |         |
|         |         | e       |         |         |         |         |
|         |         | mployee |         |         |         |         |
|         |         | on      |         |         |         |         |
|         |         | o       |         |         |         |         |
|         |         | fficial |         |         |         |         |
|         |         | travel. |         |         |         |         |
|         |         | If the  |         |         |         |         |
|         |         | person  |         |         |         |         |
|         |         | sharing |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | room is |         |         |         |         |
|         |         | not a   |         |         |         |         |
|         |         | Gov     |         |         |         |         |
|         |         | ernment |         |         |         |         |
|         |         | e       |         |         |         |         |
|         |         | mployee |         |         |         |         |
|         |         | on      |         |         |         |         |
|         |         | o       |         |         |         |         |
|         |         | fficial |         |         |         |         |
|         |         | travel, |         |         |         |         |
|         |         | your    |         |         |         |         |
|         |         | reimbu  |         |         |         |         |
|         |         | rsement |         |         |         |         |
|         |         | is      |         |         |         |         |
|         |         | limited |         |         |         |         |
|         |         | to the  |         |         |         |         |
|         |         | single  |         |         |         |         |
|         |         | oc      |         |         |         |         |
|         |         | cupancy |         |         |         |         |
|         |         | rate.   |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **How   | When    |         |         |         |         |
| 301-    | is my   | you     |         |         |         |         |
| 11.14** | daily   | obtain  |         |         |         |         |
|         | lodging | lodging |         |         |         |         |
|         | rate    | on a    |         |         |         |         |
|         | c       | lo      |         |         |         |         |
|         | omputed | ng-term |         |         |         |         |
|         | when I  | basis   |         |         |         |         |
|         | rent    | (e.g.,  |         |         |         |         |
|         | lodging | weekly  |         |         |         |         |
|         | on a    | or      |         |         |         |         |
|         | lo      | m       |         |         |         |         |
|         | ng-term | onthly) |         |         |         |         |
|         | b       | your    |         |         |         |         |
|         | asis?** | daily   |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | rate is |         |         |         |         |
|         |         | c       |         |         |         |         |
|         |         | omputed |         |         |         |         |
|         |         | by      |         |         |         |         |
|         |         | d       |         |         |         |         |
|         |         | ividing |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | total   |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | cost by |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | number  |         |         |         |         |
|         |         | of days |         |         |         |         |
|         |         | of      |         |         |         |         |
|         |         | oc      |         |         |         |         |
|         |         | cupancy |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | which   |         |         |         |         |
|         |         | you are |         |         |         |         |
|         |         | e       |         |         |         |         |
|         |         | ntitled |         |         |         |         |
|         |         | to per  |         |         |         |         |
|         |         | diem,   |         |         |         |         |
|         |         | p       |         |         |         |         |
|         |         | rovided |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | cost    |         |         |         |         |
|         |         | does    |         |         |         |         |
|         |         | not     |         |         |         |         |
|         |         | exceed  |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | daily   |         |         |         |         |
|         |         | rate of |         |         |         |         |
|         |         | conve   |         |         |         |         |
|         |         | ntional |         |         |         |         |
|         |         | l       |         |         |         |         |
|         |         | odging. |         |         |         |         |
|         |         | Ot      |         |         |         |         |
|         |         | herwise |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | daily   |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | cost is |         |         |         |         |
|         |         | c       |         |         |         |         |
|         |         | omputed |         |         |         |         |
|         |         | by      |         |         |         |         |
|         |         | d       |         |         |         |         |
|         |         | ividing |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | total   |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | cost by |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | number  |         |         |         |         |
|         |         | of days |         |         |         |         |
|         |         | in the  |         |         |         |         |
|         |         | rental  |         |         |         |         |
|         |         | period. |         |         |         |         |
|         |         | Reimbur |         |         |         |         |
|         |         | sement, |         |         |         |         |
|         |         | in      |         |         |         |         |
|         |         | cluding |         |         |         |         |
|         |         | an      |         |         |         |         |
|         |         | appr    |         |         |         |         |
|         |         | opriate |         |         |         |         |
|         |         | amount  |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | M&IE,   |         |         |         |         |
|         |         | may not |         |         |         |         |
|         |         | exceed  |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | maximum |         |         |         |         |
|         |         | daily   |         |         |         |         |
|         |         | per     |         |         |         |         |
|         |         | diem    |         |         |         |         |
|         |         | rate    |         |         |         |         |
|         |         | for the |         |         |         |         |
|         |         | TDY     |         |         |         |         |
|         |         | lo      |         |         |         |         |
|         |         | cation. |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **What  | When    |         |         |         |         |
| 301-    | e       | you     |         |         |         |         |
| 11.15** | xpenses | rent a  |         |         |         |         |
|         | may be  | room,   |         |         |         |         |
|         | con     | apa     |         |         |         |         |
|         | sidered | rtment, |         |         |         |         |
|         | part of | house,  |         |         |         |         |
|         | the     | or      |         |         |         |         |
|         | daily   | other   |         |         |         |         |
|         | lodging | lodging |         |         |         |         |
|         | cost    | on a    |         |         |         |         |
|         | when I  | lo      |         |         |         |         |
|         | rent on | ng-term |         |         |         |         |
|         | a       | basis   |         |         |         |         |
|         | lo      | (e.g.,  |         |         |         |         |
|         | ng-term | weekly, |         |         |         |         |
|         | b       | mo      |         |         |         |         |
|         | asis?** | nthly), |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | fo      |         |         |         |         |
|         |         | llowing |         |         |         |         |
|         |         | e       |         |         |         |         |
|         |         | xpenses |         |         |         |         |
|         |         | may be  |         |         |         |         |
|         |         | con     |         |         |         |         |
|         |         | sidered |         |         |         |         |
|         |         | part of |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | lodging |         |         |         |         |
|         |         | cost:   |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(a\)   |         |         |         |         |
|         |         | The     |         |         |         |         |
|         |         | rental  |         |         |         |         |
|         |         | cost    |         |         |         |         |
|         |         | for a   |         |         |         |         |
|         |         | fu      |         |         |         |         |
|         |         | rnished |         |         |         |         |
|         |         | dw      |         |         |         |         |
|         |         | elling; |         |         |         |         |
|         |         | if      |         |         |         |         |
|         |         | unfur   |         |         |         |         |
|         |         | nished, |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | rental  |         |         |         |         |
|         |         | cost of |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | d       |         |         |         |         |
|         |         | welling |         |         |         |         |
|         |         | and the |         |         |         |         |
|         |         | cost of |         |         |         |         |
|         |         | appr    |         |         |         |         |
|         |         | opriate |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | ne      |         |         |         |         |
|         |         | cessary |         |         |         |         |
|         |         | fu      |         |         |         |         |
|         |         | rniture |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | app     |         |         |         |         |
|         |         | liances |         |         |         |         |
|         |         | (e.g.,  |         |         |         |         |
|         |         | stove,  |         |         |         |         |
|         |         | refrig  |         |         |         |         |
|         |         | erator, |         |         |         |         |
|         |         | chairs, |         |         |         |         |
|         |         | tables, |         |         |         |         |
|         |         | bed,    |         |         |         |         |
|         |         | sofa,   |         |         |         |         |
|         |         | tele    |         |         |         |         |
|         |         | vision, |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | vacuum  |         |         |         |         |
|         |         | cl      |         |         |         |         |
|         |         | eaner); |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(b\)   |         |         |         |         |
|         |         | Cost of |         |         |         |         |
|         |         | con     |         |         |         |         |
|         |         | necting |         |         |         |         |
|         |         | /discon |         |         |         |         |
|         |         | necting |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | using   |         |         |         |         |
|         |         | uti     |         |         |         |         |
|         |         | lities; |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(c\)   |         |         |         |         |
|         |         | Cost of |         |         |         |         |
|         |         | rea     |         |         |         |         |
|         |         | sonable |         |         |         |         |
|         |         | maid    |         |         |         |         |
|         |         | fees    |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | c       |         |         |         |         |
|         |         | leaning |         |         |         |         |
|         |         | c       |         |         |         |         |
|         |         | harges; |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(d\)   |         |         |         |         |
|         |         | Monthly |         |         |         |         |
|         |         | te      |         |         |         |         |
|         |         | lephone |         |         |         |         |
|         |         | use fee |         |         |         |         |
|         |         | (does   |         |         |         |         |
|         |         | not     |         |         |         |         |
|         |         | include |         |         |         |         |
|         |         | insta   |         |         |         |         |
|         |         | llation |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | long-d  |         |         |         |         |
|         |         | istance |         |         |         |         |
|         |         | calls); |         |         |         |         |
|         |         | and,    |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(e\)   |         |         |         |         |
|         |         | If      |         |         |         |         |
|         |         | ord     |         |         |         |         |
|         |         | inarily |         |         |         |         |
|         |         | i       |         |         |         |         |
|         |         | ncluded |         |         |         |         |
|         |         | in the  |         |         |         |         |
|         |         | price   |         |         |         |         |
|         |         | of a    |         |         |         |         |
|         |         | hote    |         |         |         |         |
|         |         | l/motel |         |         |         |         |
|         |         | room in |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | area    |         |         |         |         |
|         |         | con     |         |         |         |         |
|         |         | cerned, |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | cost of |         |         |         |         |
|         |         | special |         |         |         |         |
|         |         | user    |         |         |         |         |
|         |         | fees    |         |         |         |         |
|         |         | (e.g.,  |         |         |         |         |
|         |         | cable   |         |         |         |         |
|         |         | TV      |         |         |         |         |
|         |         | charges |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | plug-in |         |         |         |         |
|         |         | charges |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | aut     |         |         |         |         |
|         |         | omobile |         |         |         |         |
|         |         | head    |         |         |         |         |
|         |         | bolt    |         |         |         |         |
|         |         | he      |         |         |         |         |
|         |         | aters). |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **What  | If you  |         |         |         |         |
| 301-    | reimbu  | sought  |         |         |         |         |
| 11.16** | rsement | to      |         |         |         |         |
|         | will I  | obtain  |         |         |         |         |
|         | receive | a       |         |         |         |         |
|         | if I    | refund  |         |         |         |         |
|         | prepay  | or      |         |         |         |         |
|         | my      | ot      |         |         |         |         |
|         | lodging | herwise |         |         |         |         |
|         | e       | took    |         |         |         |         |
|         | xpenses | steps   |         |         |         |         |
|         | and my  | to      |         |         |         |         |
|         | TDY is  | m       |         |         |         |         |
|         | cur     | inimize |         |         |         |         |
|         | tailed, | the     |         |         |         |         |
|         | ca      | cost,   |         |         |         |         |
|         | nceled, | your    |         |         |         |         |
|         | or      | agency  |         |         |         |         |
|         | inte    | may     |         |         |         |         |
|         | rrupted | re      |         |         |         |         |
|         | for     | imburse |         |         |         |         |
|         | o       | e       |         |         |         |         |
|         | fficial | xpenses |         |         |         |         |
|         | p       | that    |         |         |         |         |
|         | urposes | are not |         |         |         |         |
|         | or for  | refu    |         |         |         |         |
|         | other   | ndable, |         |         |         |         |
|         | reasons | in      |         |         |         |         |
|         | beyond  | cluding |         |         |         |         |
|         | my      | a       |         |         |         |         |
|         | control | fo      |         |         |         |         |
|         | that    | rfeited |         |         |         |         |
|         | are     | rental  |         |         |         |         |
|         | acc     | d       |         |         |         |         |
|         | eptable | eposit. |         |         |         |         |
|         | to my   |         |         |         |         |         |
|         | ag      |         |         |         |         |         |
|         | ency?** |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **If my | No. A   |         |         |         |         |
| 301-    | agency  | meal    |         |         |         |         |
| 11.17** | aut     | p       |         |         |         |         |
|         | horizes | rovided |         |         |         |         |
|         | per     | by a    |         |         |         |         |
|         | diem    | common  |         |         |         |         |
|         | reimbur | carrier |         |         |         |         |
|         | sement, | or a    |         |         |         |         |
|         | will it | compli  |         |         |         |         |
|         | reduce  | mentary |         |         |         |         |
|         | my M&IE | meal    |         |         |         |         |
|         | al      | p       |         |         |         |         |
|         | lowance | rovided |         |         |         |         |
|         | for a   | by a    |         |         |         |         |
|         | meal(s) | hote    |         |         |         |         |
|         | p       | l/motel |         |         |         |         |
|         | rovided | does    |         |         |         |         |
|         | by a    | not     |         |         |         |         |
|         | common  | affect  |         |         |         |         |
|         | carrier | your    |         |         |         |         |
|         | or for  | per     |         |         |         |         |
|         | a       | diem.   |         |         |         |         |
|         | compli  |         |         |         |         |         |
|         | mentary |         |         |         |         |         |
|         | mean(s) |         |         |         |         |         |
|         | p       |         |         |         |         |         |
|         | rovided |         |         |         |         |         |
|         | by a    |         |         |         |         |         |
|         | hotel/m |         |         |         |         |         |
|         | otel?** |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **What  | Your    |         |         |         |         |
| 301-    | M&IE    | M&IE    |         |         |         |         |
| 11.18** | rate    | rate    |         |         |         |         |
|         | will I  | must be |         |         |         |         |
|         | receive | a       |         |         |         |         |
|         | if a    | djusted |         |         |         |         |
|         | meal(s) | for a   |         |         |         |         |
|         | is      | meal(s) |         |         |         |         |
|         | fu      | fu      |         |         |         |         |
|         | rnished | rnished |         |         |         |         |
|         | at      | to you  |         |         |         |         |
|         | nominal | (except |         |         |         |         |
|         | or no   | as      |         |         |         |         |
|         | cost by | p       |         |         |         |         |
|         | the     | rovided |         |         |         |         |
|         | Gov     | in §    |         |         |         |         |
|         | ernment | 30      |         |         |         |         |
|         | or is   | 1-11.17 |         |         |         |         |
|         | i       | ), with |         |         |         |         |
|         | ncluded | or      |         |         |         |         |
|         | in the  | without |         |         |         |         |
|         | regis   | cost,   |         |         |         |         |
|         | tration | by      |         |         |         |         |
|         | fee?**  | de      |         |         |         |         |
|         |         | ducting |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | appr    |         |         |         |         |
|         |         | opriate |         |         |         |         |
|         |         | amount  |         |         |         |         |
|         |         | shown   |         |         |         |         |
|         |         | in the  |         |         |         |         |
|         |         | chart   |         |         |         |         |
|         |         | in this |         |         |         |         |
|         |         | section |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | CONUS   |         |         |         |         |
|         |         | travel, |         |         |         |         |
|         |         | re      |         |         |         |         |
|         |         | ference |         |         |         |         |
|         |         | A       |         |         |         |         |
|         |         | ppendix |         |         |         |         |
|         |         | B of    |         |         |         |         |
|         |         | this    |         |         |         |         |
|         |         | chapter |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | OCONUS  |         |         |         |         |
|         |         | travel, |         |         |         |         |
|         |         | or any  |         |         |         |         |
|         |         | method  |         |         |         |         |
|         |         | det     |         |         |         |         |
|         |         | ermined |         |         |         |         |
|         |         | by your |         |         |         |         |
|         |         | agency. |         |         |         |         |
|         |         | If you  |         |         |         |         |
|         |         | pay for |         |         |         |         |
|         |         | a meal  |         |         |         |         |
|         |         | that    |         |         |         |         |
|         |         | has     |         |         |         |         |
|         |         | been    |         |         |         |         |
|         |         | pre     |         |         |         |         |
|         |         | viously |         |         |         |         |
|         |         | de      |         |         |         |         |
|         |         | ducted, |         |         |         |         |
|         |         | your    |         |         |         |         |
|         |         | agency  |         |         |         |         |
|         |         | will    |         |         |         |         |
|         |         | re      |         |         |         |         |
|         |         | imburse |         |         |         |         |
|         |         | you up  |         |         |         |         |
|         |         | to the  |         |         |         |         |
|         |         | de      |         |         |         |         |
|         |         | duction |         |         |         |         |
|         |         | amount. |         |         |         |         |
|         |         | The     |         |         |         |         |
|         |         | total   |         |         |         |         |
|         |         | amount  |         |         |         |         |
|         |         | of      |         |         |         |         |
|         |         | ded     |         |         |         |         |
|         |         | uctions |         |         |         |         |
|         |         | made    |         |         |         |         |
|         |         | will    |         |         |         |         |
|         |         | not     |         |         |         |         |
|         |         | cause   |         |         |         |         |
|         |         | you to  |         |         |         |         |
|         |         | receive |         |         |         |         |
|         |         | less    |         |         |         |         |
|         |         | than    |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | amount  |         |         |         |         |
|         |         | allowed |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | inc     |         |         |         |         |
|         |         | idental |         |         |         |         |
|         |         | ex      |         |         |         |         |
|         |         | penses. |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
|         |         |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| *       | *       | *       | *       | *       | *       | *       |
| *M&IE** | *\$30** | *\$34** | *\$38** | *\$42** | *\$46** | *\$50** |
+---------+---------+---------+---------+---------+---------+---------+
|         |         |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| Br      | 6       | 7       | 8       | 9       | 9       | 10      |
| eakfast |         |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| Lunch   | 6       | 7       | 8       | 9       | 11      | 12      |
+---------+---------+---------+---------+---------+---------+---------+
| Dinner  | 16      | 18      | 20      | 22      | 24      | 26      |
+---------+---------+---------+---------+---------+---------+---------+
|         |         |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| Inci    | 2       | 2       | 2       | 2       | 2       | 2       |
| dentals |         |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
|         |         |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **How   | When    |         |         |         |         |
| 301-    | is my   | you     |         |         |         |         |
| 11.19** | per     | cross   |         |         |         |         |
|         | diem    | the IDL |         |         |         |         |
|         | cal     | your    |         |         |         |         |
|         | culated | actual  |         |         |         |         |
|         | when I  | elapsed |         |         |         |         |
|         | travel  | travel  |         |         |         |         |
|         | across  | time    |         |         |         |         |
|         | the     | will be |         |         |         |         |
|         | intern  | used to |         |         |         |         |
|         | ational | compute |         |         |         |         |
|         | d       | your    |         |         |         |         |
|         | ateline | per     |         |         |         |         |
|         | (       | diem    |         |         |         |         |
|         | IDL)?** | enti    |         |         |         |         |
|         |         | tlement |         |         |         |         |
|         |         | rather  |         |         |         |         |
|         |         | than    |         |         |         |         |
|         |         | c       |         |         |         |         |
|         |         | alendar |         |         |         |         |
|         |         | days.   |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **May   | \(a\)   |         |         |         |         |
| 301-    | my      | Your    |         |         |         |         |
| 11.20** | agency  | agency  |         |         |         |         |
|         | au      | may     |         |         |         |         |
|         | thorize | au      |         |         |         |         |
|         | a rest  | thorize |         |         |         |         |
|         | period  | a rest  |         |         |         |         |
|         | for me  | period  |         |         |         |         |
|         | while I | not in  |         |         |         |         |
|         | am      | excess  |         |         |         |         |
|         | trave   | of 24   |         |         |         |         |
|         | ling?** | hours   |         |         |         |         |
|         |         | at      |         |         |         |         |
|         |         | either  |         |         |         |         |
|         |         | an      |         |         |         |         |
|         |         | inter   |         |         |         |         |
|         |         | mediate |         |         |         |         |
|         |         | point   |         |         |         |         |
|         |         | or at   |         |         |         |         |
|         |         | your    |         |         |         |         |
|         |         | dest    |         |         |         |         |
|         |         | ination |         |         |         |         |
|         |         | if:     |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(1\)   |         |         |         |         |
|         |         | Either  |         |         |         |         |
|         |         | your    |         |         |         |         |
|         |         | origin  |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | dest    |         |         |         |         |
|         |         | ination |         |         |         |         |
|         |         | point   |         |         |         |         |
|         |         | is      |         |         |         |         |
|         |         | OCONUS; |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(2\)   |         |         |         |         |
|         |         | Your    |         |         |         |         |
|         |         | sc      |         |         |         |         |
|         |         | heduled |         |         |         |         |
|         |         | flight  |         |         |         |         |
|         |         | time,   |         |         |         |         |
|         |         | in      |         |         |         |         |
|         |         | cluding |         |         |         |         |
|         |         | sto     |         |         |         |         |
|         |         | povers, |         |         |         |         |
|         |         | exceeds |         |         |         |         |
|         |         | 14      |         |         |         |         |
|         |         | hours;  |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(3\)   |         |         |         |         |
|         |         | Travel  |         |         |         |         |
|         |         | is by a |         |         |         |         |
|         |         | direct  |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | usually |         |         |         |         |
|         |         | t       |         |         |         |         |
|         |         | raveled |         |         |         |         |
|         |         | route;  |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(4\)   |         |         |         |         |
|         |         | Travel  |         |         |         |         |
|         |         | is by   |         |         |         |         |
|         |         | less    |         |         |         |         |
|         |         | than    |         |         |         |         |
|         |         | premiu  |         |         |         |         |
|         |         | m-class |         |         |         |         |
|         |         | s       |         |         |         |         |
|         |         | ervice. |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(b\)   |         |         |         |         |
|         |         | When a  |         |         |         |         |
|         |         | rest    |         |         |         |         |
|         |         | stop is |         |         |         |         |
|         |         | aut     |         |         |         |         |
|         |         | horized |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | app     |         |         |         |         |
|         |         | licable |         |         |         |         |
|         |         | per     |         |         |         |         |
|         |         | diem    |         |         |         |         |
|         |         | rate is |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | rate    |         |         |         |         |
|         |         | for the |         |         |         |         |
|         |         | rest    |         |         |         |         |
|         |         | stop    |         |         |         |         |
|         |         | lo      |         |         |         |         |
|         |         | cation. |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
| **§     | **Will  | \(a\)   |         |         |         |         |
| 301-    | I be    | In      |         |         |         |         |
| 11.21** | rei     | g       |         |         |         |         |
|         | mbursed | eneral, |         |         |         |         |
|         | for per | you     |         |         |         |         |
|         | diem or | will be |         |         |         |         |
|         | actual  | rei     |         |         |         |         |
|         | e       | mbursed |         |         |         |         |
|         | xpenses | as long |         |         |         |         |
|         | on      | as your |         |         |         |         |
|         | leave   | travel  |         |         |         |         |
|         | or      | status  |         |         |         |         |
|         | non-w   | r       |         |         |         |         |
|         | orkdays | equires |         |         |         |         |
|         | (w      | your    |         |         |         |         |
|         | eekend, | stay to |         |         |         |         |
|         | legal   | include |         |         |         |         |
|         | Federal | a       |         |         |         |         |
|         | Gov     | non-w   |         |         |         |         |
|         | ernment | orkday, |         |         |         |         |
|         | h       | (e.g.,  |         |         |         |         |
|         | oliday, | if you  |         |         |         |         |
|         | or      | are on  |         |         |         |         |
|         | other   | travel  |         |         |         |         |
|         | sc      | through |         |         |         |         |
|         | heduled | Friday  |         |         |         |         |
|         | non-wo  | and     |         |         |         |         |
|         | rkdays) | again   |         |         |         |         |
|         | while I | s       |         |         |         |         |
|         | am on   | tarting |         |         |         |         |
|         | o       | Monday  |         |         |         |         |
|         | fficial | you     |         |         |         |         |
|         | tr      | will be |         |         |         |         |
|         | avel?** | rei     |         |         |         |         |
|         |         | mbursed |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | S       |         |         |         |         |
|         |         | aturday |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | S       |         |         |         |         |
|         |         | unday), |         |         |         |         |
|         |         | h       |         |         |         |         |
|         |         | owever, |         |         |         |         |
|         |         | your    |         |         |         |         |
|         |         | agency  |         |         |         |         |
|         |         | should  |         |         |         |         |
|         |         | de      |         |         |         |         |
|         |         | termine |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | most    |         |         |         |         |
|         |         | cost    |         |         |         |         |
|         |         | ef      |         |         |         |         |
|         |         | fective |         |         |         |         |
|         |         | si      |         |         |         |         |
|         |         | tuation |         |         |         |         |
|         |         | (i.e.,  |         |         |         |         |
|         |         | re      |         |         |         |         |
|         |         | maining |         |         |         |         |
|         |         | in a    |         |         |         |         |
|         |         | travel  |         |         |         |         |
|         |         | status  |         |         |         |         |
|         |         | and     |         |         |         |         |
|         |         | paying  |         |         |         |         |
|         |         | per     |         |         |         |         |
|         |         | diem or |         |         |         |         |
|         |         | actual  |         |         |         |         |
|         |         | e       |         |         |         |         |
|         |         | xpenses |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | per     |         |         |         |         |
|         |         | mitting |         |         |         |         |
|         |         | your    |         |         |         |         |
|         |         | return  |         |         |         |         |
|         |         | to your |         |         |         |         |
|         |         | o       |         |         |         |         |
|         |         | fficial |         |         |         |         |
|         |         | st      |         |         |         |         |
|         |         | ation). |         |         |         |         |
|         |         |         |         |         |         |         |
|         |         | \(b\)   |         |         |         |         |
|         |         | Your    |         |         |         |         |
|         |         | agency  |         |         |         |         |
|         |         | will    |         |         |         |         |
|         |         | de      |         |         |         |         |
|         |         | termine |         |         |         |         |
|         |         | whether |         |         |         |         |
|         |         | you     |         |         |         |         |
|         |         | will be |         |         |         |         |
|         |         | rei     |         |         |         |         |
|         |         | mbursed |         |         |         |         |
|         |         | for     |         |         |         |         |
|         |         | non-w   |         |         |         |         |
|         |         | orkdays |         |         |         |         |
|         |         | when    |         |         |         |         |
|         |         | you     |         |         |         |         |
|         |         | take    |         |         |         |         |
|         |         | leave   |         |         |         |         |
|         |         | imme    |         |         |         |         |
|         |         | diately |         |         |         |         |
|         |         | (e.g.,  |         |         |         |         |
|         |         | Friday  |         |         |         |         |
|         |         | or      |         |         |         |         |
|         |         | Monday) |         |         |         |         |
|         |         | before  |         |         |         |         |
|         |         | of      |         |         |         |         |
|         |         | after   |         |         |         |         |
|         |         | the     |         |         |         |         |
|         |         | n       |         |         |         |         |
|         |         | on-work |         |         |         |         |
|         |         | day(s). |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+
|         |         |         |         |         |         |         |
+---------+---------+---------+---------+---------+---------+---------+

**Note to §301-11.21: If emergency travel is involved due to an
incapacitating illness or injury, the rules in part 301-30 of this
chapter govern.**

+----------------------+----------------------+----------------------+
| **§ 301-11.22**      | **Am I entitled to   | If required by your  |
|                      | per diem or actual   | agency to return to  |
|                      | expense              | your official        |
|                      | reimbursement if I   | station on a         |
|                      | am required to       | non-workday, you     |
|                      | return to my         | will be reimbursed   |
|                      | official station on  | the amount allowable |
|                      | a non-workday?**     | for return travel.   |
+----------------------+----------------------+----------------------+
| **§ 301-11.23**      | **Are there any      | Your agency may      |
|                      | other circumstances  | authorize per diem   |
|                      | when my agency may   | or actual expense    |
|                      | reimburse me to      | and round-trip       |
|                      | return home or to my | transportation       |
|                      | official station for | expenses for         |
|                      | non-workdays during  | periodic return      |
|                      | a TDY assignment?**  | travel on            |
|                      |                      | non-workdays to your |
|                      |                      | home or official     |
|                      |                      | station under the    |
|                      |                      | following            |
|                      |                      | circumstances:       |
|                      |                      |                      |
|                      |                      | \(a\) The agency     |
|                      |                      | requires you to      |
|                      |                      | return to your       |
|                      |                      | official station to  |
|                      |                      | perform official     |
|                      |                      | business; or         |
|                      |                      |                      |
|                      |                      | \(b\) The agency     |
|                      |                      | will realize a       |
|                      |                      | substantial cost     |
|                      |                      | savings by returning |
|                      |                      | you home; or         |
|                      |                      |                      |
|                      |                      | \(c\) Periodic       |
|                      |                      | return travel home   |
|                      |                      | is justified         |
|                      |                      | incident to an       |
|                      |                      | extended TDY         |
|                      |                      | assignment.          |
+----------------------+----------------------+----------------------+
| **§ 301-11.24**      | **Are there any      | If you voluntarily   |
|                      | other circumstances  | return home or to    |
|                      | when my agency may   | your official        |
|                      | reimburse me to      | station on           |
|                      | return home or to my | non-workdays during  |
|                      | official station for | a TDY assignment,    |
|                      | non-workdays during  | the maximum          |
|                      | a TDY assignment?**  | reimbursement for    |
|                      |                      | round trip           |
|                      |                      | transportation and   |
|                      |                      | per diem or actual   |
|                      |                      | expense is limited   |
|                      |                      | to what would have   |
|                      |                      | been allowed had you |
|                      |                      | remained at the TDY  |
|                      |                      | location.            |
+----------------------+----------------------+----------------------+
| **§ 301-11.25**      | **Must I provide     | Yes, you must        |
|                      | receipts to          | provide a lodging    |
|                      | substantiate my      | receipt and either a |
|                      | claimed travel       | receipt for any      |
|                      | expenses?**          | authorized expenses  |
|                      |                      | incurred costing     |
|                      |                      | over \$75, or a      |
|                      |                      | reason acceptable to |
|                      |                      | your agency          |
|                      |                      | explaining why you   |
|                      |                      | are unable to        |
|                      |                      | provide the          |
|                      |                      | necessary receipt.   |
+----------------------+----------------------+----------------------+
| **§ 301-11.26**      | **How do I get a per | If you travel to a   |
|                      | diem rate            | location where the   |
|                      | increased?**         | per diem rate is     |
|                      |                      | insufficient to meet |
|                      |                      | necessary expenses,  |
|                      |                      | you may submit a     |
|                      |                      | request, containing  |
|                      |                      | pertinent lodging &  |
|                      |                      | meal cost data,      |
|                      |                      | through your agency  |
|                      |                      | asking that the      |
|                      |                      | location be          |
|                      |                      | surveyed. Depending  |
|                      |                      | on the location in   |
|                      |                      | question your agency |
|                      |                      | may submit the       |
|                      |                      | survey request to:   |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **For CONUS          | **For non-foreign    | **For foreign area   |
| locations**          | area locations**     | locations**          |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| General Services     | Department of        | Department of State, |
| Administration,      | Defense, Per Diem,   | Director of          |
| Office of            | Travel and           | Allowances, State    |
| Governmentwide       | Transportation,      | Annex 29, Room 262,  |
| Policy, Attn: Travel | Allowance Committee  | Washington, DC       |
| Management Policy    | (PDTATAC), Hoffman   | 20522-2902.          |
| Division (MTT),      | Building #1, Room    |                      |
| Washington, DC 20405 | 836, 2461 Eisenhower |                      |
|                      | Ave., Alexandria, VA |                      |
|                      | 22331-1300           |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 301-11.27**      | **Are taxes included | No. Lodging taxes    |
|                      | in the lodging       | paid by you are      |
|                      | portion of the       | reimbursable as a    |
|                      | Government per diem  | miscellaneous travel |
|                      | rate?**              | expense limited to   |
|                      |                      | the taxes on         |
|                      |                      | reimbursable lodging |
|                      |                      | costs. For example,  |
|                      |                      | if your agency       |
|                      |                      | authorizes you a     |
|                      |                      | maximum lodging rate |
|                      |                      | of \$50 per night,   |
|                      |                      | and you elect to     |
|                      |                      | stay at a hotel that |
|                      |                      | costs \$100 per      |
|                      |                      | night, you can only  |
|                      |                      | claim the amount of  |
|                      |                      | taxes on \$50, which |
|                      |                      | is the maximum       |
|                      |                      | authorized lodging   |
|                      |                      | amount.This section  |
|                      |                      | is effective January |
|                      |                      | 1, 1999, for CONUS   |
|                      |                      | locations and        |
|                      |                      | effective January 1, |
|                      |                      | 2000, for            |
|                      |                      | non-foreign areas.   |
|                      |                      | For foreign areas,   |
|                      |                      | lodging taxes have   |
|                      |                      | not been removed     |
|                      |                      | from foreign per     |
|                      |                      | diem rates           |
|                      |                      | established by the   |
|                      |                      | Department of State. |
|                      |                      | Separate claims for  |
|                      |                      | lodging taxes        |
|                      |                      | incurred in foreign  |
|                      |                      | areas are not        |
|                      |                      | allowed              |
+----------------------+----------------------+----------------------+
| **§ 301-11.28**      | **As a traveler on   | Yes, unless exempted |
|                      | official business,   | by the State or      |
|                      | am I required to pay | local jurisdiction.  |
|                      | applicable lodging   |                      |
|                      | taxes?**             |                      |
+----------------------+----------------------+----------------------+
| **§ 301-11.29**      | **Are lodging        | Exemptions from      |
|                      | facilities required  | taxes for Federal    |
|                      | to accept a generic  | travelers, and the   |
|                      | federal, state or    | forms required to    |
|                      | local tax exempt     | claim them, vary     |
|                      | certificate?**       | from location to     |
|                      |                      | location. The GSA    |
|                      |                      | Travel Homepage      |
|                      |                      | (//travel) lists     |
|                      |                      | jurisdictions where  |
|                      |                      | tax exempt           |
|                      |                      | certificates should  |
|                      |                      | be honored.          |
+----------------------+----------------------+----------------------+
| **§ 301-11.30**      | **What is my option  | You may request      |
|                      | if the Government    | reimbursement on an  |
|                      | lodging rate plus    | actual expense       |
|                      | applicable taxes     | basis, not to exceed |
|                      | exceeds my lodging   | 300 percent of the   |
|                      | reimbursement?**     | maximum per diem     |
|                      |                      | allowance. Approval  |
|                      |                      | of actual expenses   |
|                      |                      | is usually in        |
|                      |                      | advance of travel    |
|                      |                      | and at the           |
|                      |                      | discretion of your   |
|                      |                      | agency.(See          |
|                      |                      | 301-11-302.)         |
+----------------------+----------------------+----------------------+
| **§ 301-11.31**      | **Are laundry,       | Yes. The expenses    |
|                      | cleaning and         | incurred for         |
|                      | pressing of clothing | laundry,cleaning and |
|                      | expenses             | pressing of clothing |
|                      | reimbursable?**      | at a TDY location    |
|                      |                      | are reimbursable as  |
|                      |                      | a miscellaneous      |
|                      |                      | travel expense.      |
|                      |                      | However, you must    |
|                      |                      | incur a minimum of 4 |
|                      |                      | consecutive nights   |
|                      |                      | lodging on official  |
|                      |                      | travel to qualify    |
|                      |                      | for this             |
|                      |                      | r                    |
|                      |                      | eimbursement.Laundry |
|                      |                      | and dry cleaning     |
|                      |                      | expenses have not    |
|                      |                      | been removed from    |
|                      |                      | foreign per diem     |
|                      |                      | rates established by |
|                      |                      | the Department of    |
|                      |                      | State, or from       |
|                      |                      | non-foreign area per |
|                      |                      | diem rates           |
|                      |                      | established by the   |
|                      |                      | Department of        |
|                      |                      | Defense. Separate    |
|                      |                      | claims for laundry   |
|                      |                      | and dry cleaning     |
|                      |                      | expenses incurred in |
|                      |                      | foreign areas and    |
|                      |                      | non-foreign areas    |
|                      |                      | are not allowed.     |
+----------------------+----------------------+----------------------+
| **§ 301-11.32**      | **May I be           | Yes, your agency may |
|                      | reimbursed for an    | reimburse you for an |
|                      | advance room deposit | advance room         |
|                      | in situations where  | deposit, when such a |
|                      | a lodging facility   | deposit is required  |
|                      | requires the payment | by the lodging       |
|                      | of a deposit, prior  | facility to secure a |
|                      | to the beginning of  | room reservation,    |
|                      | my scheduled         | prior to the         |
|                      | official travel?**   | beginning of your    |
|                      |                      | scheduled official   |
|                      |                      | travel. However, if  |
|                      |                      | you are reimbursed   |
|                      |                      | the advance room     |
|                      |                      | deposit, but fail to |
|                      |                      | perform the          |
|                      |                      | scheduled official   |
|                      |                      | travel for reasons   |
|                      |                      | not acceptable to    |
|                      |                      | your agency,         |
|                      |                      | resulting in forfeit |
|                      |                      | of the deposit, you  |
|                      |                      | are indebted to the  |
|                      |                      | Government for that  |
|                      |                      | amount and must      |
|                      |                      | repay it in a manner |
|                      |                      | prescribed by your   |
|                      |                      | agency.              |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Subpart B - Lodgings-Plus Per Diem**

  -------------------------------------- ---------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 301-11.100**                       **What will I be paid for lodging under Lodgings-plus per diem?**                                    When travel is more than 12 hours and overnight lodging is required you are reimbursed your actual lodging cost not to exceed the maximum lodging rate for the TDY location or stopover point.
  **§ 301-11.101**                       **What allowance will I be paid for M&IE?**                                                          \(a\) Except as provided in paragraph (b) of this section, your allowance is as shown in the following table:
                                                                                                                                              
  **When travel is**                                                                                                                          **Your allowance is**
                                                                                                                                              
  More than 12 but less than 24 hours.                                                                                                        75 percent of the applicable M&IE rate.
  24 hours or more, on:                  The day of departure                                                                                 75 percent of the applicable M&IE rate.
  24 hours or more, on:                  Full days of travel                                                                                  100 percent of the applicable M&IE rate.
                                                                                                                                              
  24 hours or more, on:                  The last day of travel                                                                               75 percent of the applicable M&IE rate.
                                                                                                                                              
                                                                                                                                              \(b\) If you travel by ship, either commercial or Government, your agency will determine an appropriate M&IE rate within the applicable maximum rate allowable.
  **§ 301-11.102**                       **What is the applicable M&IE maximum?**                                                             
                                                                                                                                              
  **For days of travel which**                                                                                                                **Your applicable M&IE rate is**
                                                                                                                                              
  Require lodging                                                                                                                             The M&IE rate applicable for the TDY location.
  Do not require lodging, and            Travel is more than 12 hours but less than 24 hours.                                                 The M&IE rate applicable to the TDY site (or the highest M&IE rate applicable when multiple locations are involved).
  Do not require lodging, and            Travel is 24 hours or more, and you are traveling to a new TDY site or stopover point at midnight.   The M&IE rate applicable to the new TDY site or stopover point.
                                                                                                                                              
  Do not require lodging, and            Travel is 24 hours or more, and you are returning to your official station.                          The M&IE rate applicable to the previous day of travel.
                                                                                                                                              
  -------------------------------------- ---------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart C - Reduced Per Diem**

+------------------+------------------------+------------------------+
| **§ 301-11.200** | **Under what           | Under the following    |
|                  | circumstances may my   | circumstances:         |
|                  | agency prescribe a     |                        |
|                  | reduced per diem rate  | \(a\) When your agency |
|                  | lower than the         | can determine in       |
|                  | prescribed maximum?**  | advance that lodging   |
|                  |                        | and/or meal costs will |
|                  |                        | be lower than the per  |
|                  |                        | diem rate; and         |
|                  |                        |                        |
|                  |                        | \(b\) The lowest       |
|                  |                        | authorized per diem    |
|                  |                        | rate must be stated in |
|                  |                        | your travel            |
|                  |                        | authorization in       |
|                  |                        | advance of your        |
|                  |                        | travel.                |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart D - Actual Expenses**

+------------------+------------------------+------------------------+
| **§ 301-11.300** | **When is actual       | When:                  |
|                  | expense reimbursement  |                        |
|                  | warranted?**           | \(a\) Lodging and/or   |
|                  |                        | meals are procured at  |
|                  |                        | a prearranged place    |
|                  |                        | such as a hotel where  |
|                  |                        | a meeting, conference  |
|                  |                        | or training session is |
|                  |                        | held;                  |
|                  |                        |                        |
|                  |                        | \(b\) Costs have       |
|                  |                        | escalated because of   |
|                  |                        | special events (e.g.,  |
|                  |                        | missile launching      |
|                  |                        | periods, sporting      |
|                  |                        | events, World's Fair,  |
|                  |                        | conventions, natural   |
|                  |                        | disasters); lodging    |
|                  |                        | and meal expenses      |
|                  |                        | within prescribed      |
|                  |                        | allowances cannot be   |
|                  |                        | obtained nearby; and   |
|                  |                        | costs to commute       |
|                  |                        | to/from the nearby     |
|                  |                        | location consume most  |
|                  |                        | or all of the savings  |
|                  |                        | achieved from          |
|                  |                        | occupying less         |
|                  |                        | expensive lodging;     |
|                  |                        |                        |
|                  |                        | \(c\) Because of       |
|                  |                        | mission requirements;  |
|                  |                        | or                     |
|                  |                        |                        |
|                  |                        | \(d\) Any other reason |
|                  |                        | approved within your   |
|                  |                        | agency                 |
+------------------+------------------------+------------------------+
| **§ 301-11.301** | **Who in my agency can | Any official           |
|                  | authorize/approve my   | designated by the head |
|                  | request for actual     | of your agency.        |
|                  | expense?**             |                        |
+------------------+------------------------+------------------------+
| **§ 301-11.302** | **When should I        | Request for            |
|                  | request authorization  | authorization for      |
|                  | for reimbursement      | reimbursement under    |
|                  | under actual           | actual expense should  |
|                  | expense?**             | be made in advance of  |
|                  |                        | travel. However,       |
|                  |                        | subject to your        |
|                  |                        | agency's policy, after |
|                  |                        | the fact approvals may |
|                  |                        | be granted when        |
|                  |                        | supported by an        |
|                  |                        | explanation acceptable |
|                  |                        | to your agency.        |
+------------------+------------------------+------------------------+
| **§ 301-11.303** | **What is the maximum  | The maximum amount     |
|                  | amount that I may be   | that you may be        |
|                  | reimbursed under       | reimbursed under       |
|                  | actual expense?**      | actual expense is      |
|                  |                        | limited to 300 percent |
|                  |                        | (rounded to the next   |
|                  |                        | higher dollar) of the  |
|                  |                        | applicable maximum per |
|                  |                        | diem rate. However,    |
|                  |                        | subject to your        |
|                  |                        | agency's policy, a     |
|                  |                        | lesser amount may be   |
|                  |                        | authorized.            |
+------------------+------------------------+------------------------+
| **§ 301-11.304** | **What if my expenses  | When authorized actual |
|                  | are less than the      | expense and your       |
|                  | authorized amount?**   | expenses are less than |
|                  |                        | the locality per diem  |
|                  |                        | rate or the authorized |
|                  |                        | amount, reimbursement  |
|                  |                        | is limited to the      |
|                  |                        | expenses incurred.     |
+------------------+------------------------+------------------------+
| **§ 301-11.305** | **What if my actual    | Your reimbursement is  |
|                  | expenses exceed the    | limited to the 300     |
|                  | 300 percent ceiling?** | percent ceiling. There |
|                  |                        | is no authority to     |
|                  |                        | exceed this ceiling.   |
+------------------+------------------------+------------------------+
| **§ 301-11.306** | **What expenses am I   | You must itemize all   |
|                  | required to itemize    | expenses, including    |
|                  | under actual           | meals, (each meal must |
|                  | expense?**             | be itemized            |
|                  |                        | separately) for which  |
|                  |                        | you will be reimbursed |
|                  |                        | under actual expense.  |
|                  |                        | However, expenses that |
|                  |                        | do not accrue daily    |
|                  |                        | (e.g., laundry, dry    |
|                  |                        | cleaning, etc.) may be |
|                  |                        | averaged over the      |
|                  |                        | number of days your    |
|                  |                        | agency                 |
|                  |                        | authorizes/approves    |
|                  |                        | actual expenses.       |
|                  |                        | Receipts are required  |
|                  |                        | for lodging,           |
|                  |                        | regardless of amount   |
|                  |                        | and any individual     |
|                  |                        | meal when the cost     |
|                  |                        | exceeds \$75. Your     |
|                  |                        | agency may require     |
|                  |                        | receipts for other     |
|                  |                        | allowable per diem     |
|                  |                        | expenses, but it must  |
|                  |                        | inform you of this     |
|                  |                        | requirement in advance |
|                  |                        | of travel. When your   |
|                  |                        | agency limits M&IE     |
|                  |                        | reimbursement to       |
|                  |                        | either the prescribed  |
|                  |                        | maximum M&IE rate for  |
|                  |                        | the locality concerned |
|                  |                        | or a reduced M&IE      |
|                  |                        | rate, it may or may    |
|                  |                        | not require M&IE       |
|                  |                        | itemization at its     |
|                  |                        | discretion.            |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note: Use of the pronouns "I", "you", and their variants throughout
this part refers to the employee.**

**PART 301-12 - Miscellaneous Expenses**

Sec.

  ---------- -----------------------------------------------
  301-12.1   What miscellaneous expenses are reimbursable?
             
  301-12.2   What baggage expenses may my agency pay?
             
  ---------- -----------------------------------------------

**Authority:**5 U.S.C. 5707.

+----------------------+----------------------+----------------------+
| **§ 301-12.1**       | **What miscellaneous | When the following   |
|                      | expenses are         | items have been      |
|                      | reimbursable?**      | authorized or        |
|                      |                      | approved by your     |
|                      |                      | agency, they will be |
|                      |                      | reimbursed as a      |
|                      |                      | miscellaneous        |
|                      |                      | expense. Taxes for   |
|                      |                      | reimbursable lodging |
|                      |                      | are deemed approved  |
|                      |                      | when lodging is      |
|                      |                      | authorized. Example  |
|                      |                      | of such expenses     |
|                      |                      | include, but are not |
|                      |                      | limited to the       |
|                      |                      | following:           |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **General expenses** | **Fees to obtain     | **Special expenses   |
|                      | money**              | of foreign travel**  |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Baggage expenses as  | Fees for travelers   | Commissions on       |
| described in §       | checks               | conversion of        |
| 301-12.2.            |                      | foreign currency.    |
+----------------------+----------------------+----------------------+
| Services of guides,  | Fees for money       | Passport and/or visa |
| interpreters,        | orders               | fees.                |
| drivers.             |                      |                      |
+----------------------+----------------------+----------------------+
| Use of computers,    | Fees for certified   | Costs of photographs |
| printers, faxing     | checks               | for passports and    |
| machines, and        |                      | visas.               |
| scanners.            |                      |                      |
+----------------------+----------------------+----------------------+
| Services of typists, | Transaction fees for | Foreign country exit |
| data processors, or  | use of automated     | fees.                |
| stenographers.       | teller machines      |                      |
|                      | (ATMs)\--Government  |                      |
|                      | contractor-issued    |                      |
|                      | charge card          |                      |
+----------------------+----------------------+----------------------+
| Storage of property  |                      | Costs of birth,      |
| used on official     |                      | health, and identity |
| business.            |                      | certificates.        |
+----------------------+----------------------+----------------------+
| Hire of conference   |                      | Charges for          |
| center room or hotel |                      | inoculations that    |
| room for official    |                      | cannot be obtained   |
| business.            |                      | through a Federal    |
|                      |                      | dispensary.          |
+----------------------+----------------------+----------------------+
| Official telephone   |                      |                      |
| calls/service (see   |                      |                      |
| note).               |                      |                      |
+----------------------+----------------------+----------------------+
| Faxes, telegrams,    |                      |                      |
| cablegrams, or       |                      |                      |
| radiograms.          |                      |                      |
+----------------------+----------------------+----------------------+
| Lodging taxes as     |                      |                      |
| prescribed in §      |                      |                      |
| 301-11.27 .          |                      |                      |
+----------------------+----------------------+----------------------+
| Laundry, cleaning    |                      |                      |
| and pressing of      |                      |                      |
| clothing expenses as |                      |                      |
| prescribed in §      |                      |                      |
| 301-11.31 .          |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Energy surcharge and |                      |                      |
| lodging resort       |                      |                      |
| fee(s) (when such    |                      |                      |
| fee(s) is/are not    |                      |                      |
| optional)            |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 301-12.2**       | **What baggage       | Your agency may      |
|                      | expenses may my      | reimburse expenses   |
|                      | agency pay?**        | related to baggage   |
|                      |                      | as follows:          |
|                      |                      |                      |
|                      |                      | \(a\) Transportation |
|                      |                      | charges for          |
|                      |                      | authorized excess;   |
|                      |                      |                      |
|                      |                      | \(b\) Necessary      |
|                      |                      | charges for          |
|                      |                      | transferring         |
|                      |                      | baggage;             |
|                      |                      |                      |
|                      |                      | \(c\) Necessary      |
|                      |                      | charges for storage  |
|                      |                      | of baggage when such |
|                      |                      | charges are the      |
|                      |                      | result of official   |
|                      |                      | business;            |
|                      |                      |                      |
|                      |                      | \(d\) Charges for    |
|                      |                      | checking baggage;    |
|                      |                      | and                  |
|                      |                      |                      |
|                      |                      | \(e\) Charges or     |
|                      |                      | tips at              |
|                      |                      | transportation       |
|                      |                      | terminals for        |
|                      |                      | handling Government  |
|                      |                      | property carried by  |
|                      |                      | the traveler.        |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**PART 301-13 - Travel of an Employee with special needs**

Sec.

  ---------- -------------------------------------------------------------------------------------------------------
  301-13.1   What is the policy for paying additional travel expenses incurred by an employee with a special need?
             
  301-13.2   Under what conditions will my agency pay for my additional travel expenses under this part?
             
  301-13.3   What additional travel expenses may my agency pay under this part?
             
  ---------- -------------------------------------------------------------------------------------------------------

**Authority:**5 U.S.C. 5707.

+----------------+-------------------------+-------------------------+
| **§ 301-13.1** | **What is the policy    | To provide reasonable   |
|                | for paying additional   | accommodations to an    |
|                | travel expenses         | employee with a special |
|                | incurred by an employee | need by paying for      |
|                | with a special need?**  | additional travel       |
|                |                         | expenses incurred.      |
+----------------+-------------------------+-------------------------+
| **§ 301-13.2** | **Under what conditions | When an additional      |
|                | will my agency pay for  | travel expense is       |
|                | my additional travel    | necessary to            |
|                | expenses under this     | accommodate a special   |
|                | part?**                 | physical need which is  |
|                |                         | either:                 |
|                |                         |                         |
|                |                         | \(a\) Clearly visible   |
|                |                         | and discernible; or     |
|                |                         |                         |
|                |                         | \(b\) Substantiated in  |
|                |                         | writing by a competent  |
|                |                         | medical authority.      |
+----------------+-------------------------+-------------------------+
| **§ 301-13.3** | **What additional       | The following expenses: |
|                | travel expenses may my  |                         |
|                | agency pay under this   | \(a\) Transportation    |
|                | part?**                 | and per diem expenses   |
|                |                         | incurred by a family    |
|                |                         | member or other         |
|                |                         | attendant who must      |
|                |                         | travel with you to make |
|                |                         | the trip possible;      |
|                |                         |                         |
|                |                         | \(b\) Specialized       |
|                |                         | transportation to,      |
|                |                         | from, and/or at the TDY |
|                |                         | duty location;          |
|                |                         |                         |
|                |                         | \(c\) Specialized       |
|                |                         | services provided by a  |
|                |                         | common carrier to       |
|                |                         | accommodate your        |
|                |                         | special need;           |
|                |                         |                         |
|                |                         | \(d\) Costs for         |
|                |                         | handling your baggage   |
|                |                         | that are a direct       |
|                |                         | result of your special  |
|                |                         | need;                   |
|                |                         |                         |
|                |                         | \(e\) Renting and/or    |
|                |                         | transporting a          |
|                |                         | wheelchair; and         |
|                |                         |                         |
|                |                         | \(f\) Premium-class     |
|                |                         | accommodations when     |
|                |                         | necessary to            |
|                |                         | accommodate your        |
|                |                         | special need, under     |
|                |                         | Subpart B of Part       |
|                |                         | 301-10 of this chapter. |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**PART 301-30 - Emergency Travel**

Sec.

  ---------- ------------------------------------------------------------------------
  301-30.1   What is emergency travel?
             
  301-30.2   What is considered to be "family" with respect to emergency travel?
  301-30.3   What should I do if I have to interrupt or discontinue my TDY travel?
  301-30.4   When an illness or injury occurs on TDY, what expenses may be allowed?
             
  301-30.5   Are there any limitations to the payment of these expenses?
             
  ---------- ------------------------------------------------------------------------

**Authority:**5 U.S.C. 5707.

+----------------+-------------------------+-------------------------+
| **§ 301-30.1** | **What is emergency     | Travel which results    |
|                | travel?**               | from:                   |
|                |                         |                         |
|                |                         | \(a\) Your becoming     |
|                |                         | incapacitated by        |
|                |                         | illness or injury not   |
|                |                         | due to your own         |
|                |                         | misconduct; or          |
|                |                         |                         |
|                |                         | \(b\) The death or      |
|                |                         | serious illness of a    |
|                |                         | member of your family;  |
|                |                         | or                      |
|                |                         |                         |
|                |                         | \(c\) A catastrophic    |
|                |                         | occurrence or impending |
|                |                         | disaster, such as fire, |
|                |                         | flood, or act of God,   |
|                |                         | which directly affects  |
|                |                         | your home.              |
+----------------+-------------------------+-------------------------+
| **§ 301-30.2** | **What is considered to | "Family" includes any   |
|                | be "family" with        | member of your          |
|                | respect to emergency    | immediate family, as    |
|                | travel?**               | defined in 300-3.1      |
|                |                         | However, your agency    |
|                |                         | may, on a case-by-case  |
|                |                         | basis, expand this      |
|                |                         | definition to include   |
|                |                         | other members of your   |
|                |                         | and/or your spouse's    |
|                |                         | extended family.        |
+----------------+-------------------------+-------------------------+
| **§ 301-30.3** | **What should I do if I | Contact your travel     |
|                | have to interrupt or    | authorizing/approving   |
|                | discontinue my TDY      | official for            |
|                | travel?**               | instructions as soon as |
|                |                         | possible.               |
+----------------+-------------------------+-------------------------+
| **§ 301-30.4** | **When an illness or    | Your agency may pay:    |
|                | injury occurs on TDY,   |                         |
|                | what expenses may be    | \(a\) Per diem at the   |
|                | allowed?**              | location where you      |
|                |                         | incurred or were        |
|                |                         | treated for             |
|                |                         | incapacitating illness  |
|                |                         | or injury for a         |
|                |                         | reasonable period of    |
|                |                         | time (generally 14      |
|                |                         | calendar days).         |
|                |                         | However, your agency    |
|                |                         | may pay for a longer    |
|                |                         | period.                 |
|                |                         |                         |
|                |                         | \(b\) Transportation    |
|                |                         | and per diem expense    |
|                |                         | for travel to an        |
|                |                         | alternate location to   |
|                |                         | receive medical         |
|                |                         | treatment.              |
|                |                         |                         |
|                |                         | \(c\) Transportation    |
|                |                         | and per diem expense to |
|                |                         | return to your official |
|                |                         | station.                |
|                |                         |                         |
|                |                         | \(d\) Transportation    |
|                |                         | costs of a medically    |
|                |                         | necessary attendant.    |
+----------------+-------------------------+-------------------------+
| **§ 301-30.5** | **Are there any         | Expenses are not        |
|                | limitations to the      | payable when: :         |
|                | payment of these        |                         |
|                | expenses?**             | \(a\) Confined to: :    |
|                |                         |                         |
|                |                         | \(1\) A medical         |
|                |                         | facility within the     |
|                |                         | proximity of your       |
|                |                         | official duty station.  |
|                |                         |                         |
|                |                         | \(2\) The same medical  |
|                |                         | facility you would have |
|                |                         | been admitted to if     |
|                |                         | your incapacitating     |
|                |                         | illness or injury       |
|                |                         | occurred at your        |
|                |                         | official station.       |
|                |                         |                         |
|                |                         | \(b\) The Government    |
|                |                         | provides or reimburses  |
|                |                         | you for hospitalization |
|                |                         | under any Federal       |
|                |                         | statute (including      |
|                |                         | hospitalization in a    |
|                |                         | Department of Veterans  |
|                |                         | Affairs (VA) medical    |
|                |                         | center or military      |
|                |                         | hospital). However, per |
|                |                         | diem expenses are       |
|                |                         | payable if your         |
|                |                         | hospitalization is paid |
|                |                         | under the Federal       |
|                |                         | Employees Health        |
|                |                         | Benefits Program (5     |
|                |                         | U.S.C. 8901-8913).      |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**PART 301-31 - Threatened Law Enforcement/investigative employees**

Sec.

  ----------- ---------------------------------------------------------------------------------------------------------
  301-31.1    Why pay subsistence and transportation expenses for threatened law enforcement/investigative employees?
              
  301-31.2    What is "family" with respect to threatened law enforcement/investigative employees?
  301-31.3    Are members of my family and I eligible for payment of subsistence and transportation expense?
  301-31.4    Must my agency pay transportation and subsistence expenses?
  301-31.5    Under what conditions may my agency pay for transportation and subsistence expenses?
  301-31.6    Where must I and/or my family obtain lodging?
  301-31.7    May my family and I occupy lodging at different locations?
  301-31.8    What transportation expenses may my agency pay?
  301-31.9    What subsistence expenses may my agency pay?
  301-31.10   How will my agency pay my subsistence expenses?
  301-31.11   May my agency pay me a per diem allowance instead of actual expenses?
  301-31.12   Must I keep track of my expenses?
  301-31.13   How long may my agency pay for subsistence expenses under this part?
  301-31.14   May I receive a travel advance for transportation and/or subsistence expenses?
              
  301-31.15   What documentation must I provide for reimbursement?
              
  ----------- ---------------------------------------------------------------------------------------------------------

**Authority:**5 U.S.C. 5707

+-----------------+------------------------+------------------------+
| **§ 301-31.1**  | **Why pay subsistence  | To protect a law       |
|                 | and transportation     | enf                    |
|                 | expenses for           | orcement/investigative |
|                 | threatened law         | employee and his/her   |
|                 | enf                    | immediate family when  |
|                 | orcement/investigative | their lives are placed |
|                 | employees?**           | in jeopardy as a       |
|                 |                        | result of the          |
|                 |                        | employee's assigned    |
|                 |                        | duties.                |
+-----------------+------------------------+------------------------+
| **§ 301-31.2**  | **What is "family"     | Generally, "family"    |
|                 | with respect to        | includes any member of |
|                 | threatened law         | your immediate family, |
|                 | enf                    | as defined in 300-3.1  |
|                 | orcement/investigative | of this title.         |
|                 | employees?**           | However, your agency   |
|                 |                        | may, on a case-by-case |
|                 |                        | basis, expand this     |
|                 |                        | definition to include  |
|                 |                        | other members of you   |
|                 |                        | and/or your spouse's   |
|                 |                        | extended family.       |
+-----------------+------------------------+------------------------+
| **§ 301-31.3**  | **Are members of my    | Yes, if you serve in a |
|                 | family and I eligible  | law enforcement,       |
|                 | for payment of         | investigative, or      |
|                 | subsistence and        | similar capacity for   |
|                 | transportation         | special law            |
|                 | expense?**             | enf                    |
|                 |                        | orcement/investigative |
|                 |                        | purposes and your      |
|                 |                        | agency authorizes such |
|                 |                        | expenses.              |
+-----------------+------------------------+------------------------+
| **§ 301-31.4**  | **Must my agency pay   | No. Your agency        |
|                 | transportation and     | decides when it is     |
|                 | subsistence            | appropriate to pay     |
|                 | expenses?**            | these expenses based   |
|                 |                        | on the nature of the   |
|                 |                        | threat against your    |
|                 |                        | life and/or the life   |
|                 |                        | of a member(s) of your |
|                 |                        | immediate family.      |
+-----------------+------------------------+------------------------+
| **§ 301-31.5**  | **Under what           | When your agency       |
|                 | conditions may my      | determines that a      |
|                 | agency pay for         | threat against you or  |
|                 | transportation and     | a member(s) of your    |
|                 | subsistence            | immediate family       |
|                 | expenses?**            | justifies moving you   |
|                 |                        | and/or your family to  |
|                 |                        | temporary living       |
|                 |                        | accommodations at or   |
|                 |                        | away from your         |
|                 |                        | official station.      |
+-----------------+------------------------+------------------------+
| **§ 301-31.6**  | **Where must I and/or  | Your agency designates |
|                 | my family obtain       | the area where you     |
|                 | lodging?**             | and/or your family     |
|                 |                        | should obtain lodging. |
|                 |                        | It may be within your  |
|                 |                        | official station or at |
|                 |                        | an alternate location. |
+-----------------+------------------------+------------------------+
| **§ 301-31.7**  | **May my family and I  | Yes, if authorized by  |
|                 | occupy lodging at      | your agency.           |
|                 | different locations?** |                        |
+-----------------+------------------------+------------------------+
| **§ 301-31.8**  | **What transportation  | Your agency may pay    |
|                 | expenses may my agency | transportation         |
|                 | pay?**                 | expenses authorized by |
|                 |                        | part 301-10 of this    |
|                 |                        | chapter to transport   |
|                 |                        | you and/or your family |
|                 |                        | to/from a temporary    |
|                 |                        | location.              |
+-----------------+------------------------+------------------------+
| **§ 301-31.9**  | **What subsistence     | Only your lodging cost |
|                 | expenses may my agency | may be paid. However,  |
|                 | pay?**                 | your agency may pay    |
|                 |                        | for meals and          |
|                 |                        | laundry/cleaning       |
|                 |                        | expenses if:           |
|                 |                        |                        |
|                 |                        | \(a\) Your temporary   |
|                 |                        | living accommodations  |
|                 |                        | do not have kitchen or |
|                 |                        | laundry facilities; or |
|                 |                        |                        |
|                 |                        | \(b\) Your agency      |
|                 |                        | determines that other  |
|                 |                        | extenuating            |
|                 |                        | circumstances exist    |
|                 |                        | which necessitate      |
|                 |                        | payment of these       |
|                 |                        | expenses.              |
+-----------------+------------------------+------------------------+
| **§ 301-31.10** | **How will my agency   | Your agency will pay   |
|                 | pay my subsistence     | your actual            |
|                 | expenses?**            | subsistence expenses   |
|                 |                        | not to exceed the      |
|                 |                        | "maximum allowable     |
|                 |                        | amount" for the period |
|                 |                        | you or your family     |
|                 |                        | occupy temporary       |
|                 |                        | living accommodations. |
|                 |                        | The "maximum allowable |
|                 |                        | amount" is the         |
|                 |                        | "maximum daily amount" |
|                 |                        | multiplied by the      |
|                 |                        | number of days you or  |
|                 |                        | your family occupy     |
|                 |                        | temporary living       |
|                 |                        | accommodations not to  |
|                 |                        | exceed the number of   |
|                 |                        | days authorized. The   |
|                 |                        | "maximum daily amount" |
|                 |                        | is determined by       |
|                 |                        | adding the rates in    |
|                 |                        | the following table    |
|                 |                        | for you and each       |
|                 |                        | member of your family  |
|                 |                        | authorized to occupy   |
|                 |                        | temporary living       |
|                 |                        | accommodations:        |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**The "maximum daily amount" of per diem expenses that**

  --------------------------------------------------------- ------------------------------------------------------------------------------------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- -----------------------------------------------------------------
  **If your agency authorizes**                             **You or your unaccompanied spouse or other unaccompanied family member may receive is**   **Your accompanied spouse or a member of your family who is age 12 or older may receive is**                                                                                                                                                                                                                                                        **A member of your family who is under age 12 may receive is**
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           
  Payment of only lodging expenses                          The maximum lodging amount applicable to the locality                                      .75 times the maximum lodging amount applicable to the locality                                                                                                                                                                                                                                                                                     .5 times the maximum lodging amount applicable to the locality.
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           
  Payment for lodging, meals, and other per diem expenses   The maximum per diem rate applicable to the locality                                       .75 times the maximum per diem rate applicable to the locality.                                                                                                                                                                                                                                                                                     .5 times the maximum per diem rate applicable to the locality.
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           
  **§ 301-31.11**                                           **May my agency pay me a per diem allowance instead of actual expenses?**                  No.                                                                                                                                                                                                                                                                                                                                                 
  **§ 301-31.12**                                           **Must I keep track of my expenses?**                                                      Yes. You must keep track of your actual expenses as described in Part 301-11 of this chapter.                                                                                                                                                                                                                                                       
  **§ 301-31.13**                                           **How long may my agency pay for subsistence expenses under this part?**                   Your agency may pay for subsistence expenses up to 60 days. However, your agency may pay for additional periods if it determines, that an extension is justified.                                                                                                                                                                                   
  **§ 301-31.14**                                           **May I receive a travel advance for transportation and/or subsistence expenses?**         Yes, you may receive a travel advance under § 301-51.200 of this chapter forup to a 30-day period at a time to cover expenses allowable. Your travel advance may not exceed the maximum allowable amount authorized under § 301-31.10 , and you will be required to reimburse your agency for any portion of the advance disallowed or not spent.   
  **§ 301-31.15**                                           **What documentation must I provide for reimbursement?**                                   You must provide receipts or any other documentation required by your agency. However, in instances when documentation might compromise the security of the individuals involved, the head of the agency may waive these requirements.                                                                                                              
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           
  --------------------------------------------------------- ------------------------------------------------------------------------------------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- -----------------------------------------------------------------

**Subchapter C - Arranging for Travel Services, Paying Travel Expenses,
and Claiming Reimbursement**

**PART 301-50 - Arranging for Travel Services**

Sec.

  ---------- ------------------------------------------------------------------------------------------------------
  301-50.1   How should I arrange my travel?
             
  301-50.2   What is my liability if I use an unauthorized travel agent or unauthorized travel management system?
             
  301-50.3   Are there any limits on the travel arrangements I may make?
             
  ---------- ------------------------------------------------------------------------------------------------------

**Note: Use of the pronouns "I", "you", and their variants throughout
this part refers to the employee.**

**Authority:**5 U.S.C. 5707; 40 U.S.C. 486(c).

+----------------+-------------------------+-------------------------+
| **§ 301-50.1** | **How should I arrange  | If your agency provides |
|                | my travel?**            | travel management       |
|                |                         | services under a        |
|                |                         | Government contract,    |
|                |                         | you must use those      |
|                |                         | services, to arrange    |
|                |                         | for common carrier      |
|                |                         | transportation,         |
|                |                         | lodging, and rental     |
|                |                         | car(s). If your agency  |
|                |                         | does not provide travel |
|                |                         | management services     |
|                |                         | under a Government      |
|                |                         | contract, you must      |
|                |                         | arrange your travel     |
|                |                         | according to your       |
|                |                         | agency's policy.        |
|                |                         | Services under a        |
|                |                         | Government contract may |
|                |                         | be furnished by a       |
|                |                         | commercial travel       |
|                |                         | agent, electronic       |
|                |                         | travel services system, |
|                |                         | or other travel         |
|                |                         | management services     |
|                |                         | provider.               |
+----------------+-------------------------+-------------------------+
| **§ 301-50.2** | **What is my liability  | You are responsible for |
|                | if I use an             | any additional costs    |
|                | unauthorized travel     | that result from the    |
|                | agent or unauthorized   | unauthorized use, and   |
|                | travel management       | you are subject to any  |
|                | system?**               | penalties your agency   |
|                |                         | may impose.             |
+----------------+-------------------------+-------------------------+
| **§ 301-50.3** | **Are there any limits  | Yes, there are limits   |
|                | on the travel           | on the travel           |
|                | arrangements I may      | arrangements you may    |
|                | make?**                 | make for common         |
|                |                         | carrier, commercial     |
|                |                         | lodging, and car rental |
|                |                         | accommodations.         |
|                |                         |                         |
|                |                         | \(a\) *Common carrier   |
|                |                         | accommodations.* If     |
|                |                         | your agency is a        |
|                |                         | mandatory user of the   |
|                |                         | GSA city-pair fare      |
|                |                         | contract for air        |
|                |                         | passenger               |
|                |                         | transportation, you     |
|                |                         | must use the contract   |
|                |                         | carrier, unless you     |
|                |                         | have an approved        |
|                |                         | exemption as cited in   |
|                |                         | §§ 301-10.107 and       |
|                |                         | 301-10.108 of this      |
|                |                         | chapter.                |
|                |                         |                         |
|                |                         | \(b\) *Lodging          |
|                |                         | accommodations.* You    |
|                |                         | should always stay in a |
|                |                         | "fire safe" facility.   |
|                |                         | This is a facility that |
|                |                         | meets the fire safety   |
|                |                         | requirements of the     |
|                |                         | Hotel and Motel Fire    |
|                |                         | Safety Act of 1990, as  |
|                |                         | amended (see 5 U.S.C.   |
|                |                         | 5707a). When selecting  |
|                |                         | a commercial lodging    |
|                |                         | facility, first         |
|                |                         | consideration must be   |
|                |                         | given to the commercial |
|                |                         | lodging facilities      |
|                |                         | contracted by GSA under |
|                |                         | the Federal Premier     |
|                |                         | Lodging Program (FPLP)  |
|                |                         | that meet the fire      |
|                |                         | safety requirements,    |
|                |                         | where available, unless |
|                |                         | one or more of the      |
|                |                         | following conditions    |
|                |                         | exist. (A list of FPLP  |
|                |                         | facilities may be found |
|                |                         | at                      |
|                |                         | http://po               |
|                |                         | licyworks.gov/perdiem). |
|                |                         | If a FPLP facility is   |
|                |                         | not available in the    |
|                |                         | location you need, your |
|                |                         | agency's designated TMS |
|                |                         | must provide you with a |
|                |                         | list of alternative     |
|                |                         | facilities that meet    |
|                |                         | the fire safe           |
|                |                         | requirements of the     |
|                |                         | Act.                    |
|                |                         |                         |
|                |                         | \(1\) There are no FPLP |
|                |                         | facilities under        |
|                |                         | contract within a       |
|                |                         | reasonable proximity of |
|                |                         | your temporary duty     |
|                |                         | location;               |
|                |                         |                         |
|                |                         | \(2\) There are no      |
|                |                         | vacancies at the        |
|                |                         | available FPLP          |
|                |                         | facilities;             |
|                |                         |                         |
|                |                         | \(3\) Your agency has   |
|                |                         | other contractual       |
|                |                         | arrangements with       |
|                |                         | commercial lodging      |
|                |                         | facilities that meet    |
|                |                         | the FEMA fire safe      |
|                |                         | requirements;           |
|                |                         |                         |
|                |                         | \(4\) Your agency       |
|                |                         | determines on a         |
|                |                         | case-by-case basis that |
|                |                         | it is not practical to  |
|                |                         | use FPLP facilities to  |
|                |                         | meet mission            |
|                |                         | requirements;           |
|                |                         |                         |
|                |                         | \(5\) You are attending |
|                |                         | a conference with       |
|                |                         | prearranged lodging     |
|                |                         | accommodations and to   |
|                |                         | ensure that the set     |
|                |                         | aside rooms are used    |
|                |                         | attendees are required  |
|                |                         | to book lodging         |
|                |                         | directly with the       |
|                |                         | lodging facility; or    |
|                |                         |                         |
|                |                         | \(6\) Your travel is    |
|                |                         | OCONUS.                 |
|                |                         |                         |
|                |                         | \(c\) *Rental           |
|                |                         | vehicles.* When         |
|                |                         | authorized to use a     |
|                |                         | rental vehicle under §  |
|                |                         | 301-10.450 of this      |
|                |                         | chapter, you must rent  |
|                |                         | a vehicle from a vendor |
|                |                         | that participates in    |
|                |                         | the Military Traffic    |
|                |                         | Management Command      |
|                |                         | (MTMC) Government Car   |
|                |                         | Rental Agreement,       |
|                |                         | unless you are OCONUS,  |
|                |                         | and no agreement is in  |
|                |                         | place for your TDY      |
|                |                         | location. MTMC has      |
|                |                         | negotiated rental car   |
|                |                         | agreements that include |
|                |                         | automatic unlimited     |
|                |                         | mileage, collision      |
|                |                         | damage insurance and    |
|                |                         | fixed rates.            |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Note: Use of the pronouns "I", "you", and their variants throughout
this part refers to the employee.**

**PART 301-51 - Paying Travel Expenses**

**Subpart A - General**

Sec.

  ---------- ----------------------------------------------------------------------------------------------------------------------------------------------
  301-51.1   What is the required method of payment for official travel expenses?
             
  301-51.2   What official travel expenses and/or classes of employees are exempt from the mandatory use of the Government contractor-issued charge card?
  301-51.3   Who in my agency has the authority to grant exemptions from the mandatory use of the Government contractor-issued travel charge card?
  301-51.4   If my agency grants an exemption, does that prevent me from using the card on a voluntary basis?
  301-51.5   How may I pay for official travel expenses if I receive an exemption from use of the Government contractor-issued travel charge card?
  301-51.6   May I use the Government contractor-issued travel charge card for purposes other than those associated with official travel ?
             
  301-51.7   What are the consequences of using the Government contractor-issued travel charge card for non-official travel purposes?
             
  ---------- ----------------------------------------------------------------------------------------------------------------------------------------------

**Subpart B - Paying for Common Carrier Transportation**

Sec.

  ------------ ---------------------------------------------------------------------------------------------------------------------------
  301-51.100   What method of payment must I use to procure common carrier transportation?
               
  301-51.101   Which payment methods are considered the equivalent of cash?
  301-51.102   How is my transportation reimbursement affected if I make an unauthorized cash purchase of common carrier transportation?
               
  301-51.103   What is my liability if I lose a GTR?
               
  ------------ ---------------------------------------------------------------------------------------------------------------------------

**Subpart C - Receiving Travel Advances**

Sec.

  ------------ -----------------------------------------------------------------------------------
  301-51.200   For what expenses may I receive a travel advance?
               
  301-51.201   What is the maximum amount that my agency may advance?
  301-51.202   When must I account for my advance?
               
  301-51.203   What must I do about my advance if my trip is canceled or postponed indefinitely?
               
  ------------ -----------------------------------------------------------------------------------

**Note: Use of the pronouns "I", "you", and their variants throughout
this part refers to the employee.**

**Authority:**5 U.S.C. 5707. Subpart A is issued under the authority of
§ 2. Pub. L. 105-264, 112 Stat. 2350 (5 U.S.C. 5701 note); 40 U.S.C.
486(c)

**Subpart A - General**

+----------------+-------------------------+-------------------------+
| **§ 301-51.1** | **What is the required  | You are required to use |
|                | method of payment for   | the Government          |
|                | official travel         | contractor-issued       |
|                | expenses? **            | travel charge card for  |
|                |                         | all official travel     |
|                |                         | expenses unless you     |
|                |                         | have an exemption.      |
+----------------+-------------------------+-------------------------+
| **§ 301-51.2** | **What official travel  | The Administrator of    |
|                | expenses and/or classes | General Services        |
|                | of employees are exempt | exempts the following   |
|                | from the mandatory use  | from the mandatory use  |
|                | of the Government       | of the Government       |
|                | contractor-issued       | contractor-issued       |
|                | charge card? **         | travel charge card:     |
|                |                         |                         |
|                |                         | \(a\) Expenses incurred |
|                |                         | at a vendor that does   |
|                |                         | not accept the          |
|                |                         | Government              |
|                |                         | contractor-issued       |
|                |                         | travel charge card;     |
|                |                         |                         |
|                |                         | \(b\) Laundry/dry       |
|                |                         | cleaning;               |
|                |                         |                         |
|                |                         | \(c\) Parking;          |
|                |                         |                         |
|                |                         | \(d\) Local             |
|                |                         | transportation system;  |
|                |                         |                         |
|                |                         | \(e\) Taxi;             |
|                |                         |                         |
|                |                         | \(f\) Tips;             |
|                |                         |                         |
|                |                         | \(g\) Meals (when use   |
|                |                         | of the card is          |
|                |                         | impractical, e.g. group |
|                |                         | meals or the Government |
|                |                         | contractor-issued       |
|                |                         | travel charge card is   |
|                |                         | not accepted);          |
|                |                         |                         |
|                |                         | \(h\) Phone calls (when |
|                |                         | a Government calling    |
|                |                         | card is available for   |
|                |                         | use in accordance with  |
|                |                         | agency policy);         |
|                |                         |                         |
|                |                         | \(i\) An emploee who    |
|                |                         | has an application      |
|                |                         | pending for the travel  |
|                |                         | charge card;            |
|                |                         |                         |
|                |                         | \(j\) Individuals       |
|                |                         | traveling on            |
|                |                         | invitational travel;    |
|                |                         |                         |
|                |                         | \(k\) New appointees;   |
|                |                         |                         |
|                |                         | \(l\) Relocation        |
|                |                         | allowances prescribed   |
|                |                         | in chapter 302 of this  |
|                |                         | title, except en-route  |
|                |                         | travel and househunting |
|                |                         | trip expenses; and      |
|                |                         |                         |
|                |                         | \(m\) Employees who     |
|                |                         | travel 5 times or less  |
|                |                         | a year. Even though     |
|                |                         | exempt, agencies have   |
|                |                         | the discretion to issue |
|                |                         | a travel charge card to |
|                |                         | such an employee.       |
+----------------+-------------------------+-------------------------+
| **§ 301-51.3** | **Who in my agency has  | The head of your agency |
|                | the authority to grant  | or his/her designee(s)  |
|                | exemptions from the     | has (have) the          |
|                | mandatory use of the    | authority to grant      |
|                | Government              | exemptions from the     |
|                | contractor-issued       | mandatory use of the    |
|                | travel charge card?**   | Government              |
|                |                         | contractor-issued       |
|                |                         | travel card.            |
+----------------+-------------------------+-------------------------+
| **§ 301-51.4** | **If my agency grants   | No, an exemption from   |
|                | an exemption, does that | use would not prevent   |
|                | prevent me from using   | you from using the      |
|                | the card on a voluntary | Government              |
|                | basis?**                | contractor-issued       |
|                |                         | travel charge card on a |
|                |                         | voluntary basis in      |
|                |                         | accordance with your    |
|                |                         | agency's policy.        |
+----------------+-------------------------+-------------------------+
| **§ 301-51.5** | **How may I pay for     | If you receive an       |
|                | official travel         | exemption from use of   |
|                | expenses if I receive   | the Government          |
|                | an exemption from use   | contractor-issued       |
|                | of the Government       | travel charge card,     |
|                | contractor-issued       | your agency may         |
|                | travel charge card? **  | authorize one or a      |
|                |                         | combination of the      |
|                |                         | following methods of    |
|                |                         | payment:                |
|                |                         |                         |
|                |                         | \(a\) Personal funds,   |
|                |                         | including cash or       |
|                |                         | personal charge card;   |
|                |                         |                         |
|                |                         | \(b\) Travel advances;  |
|                |                         | or                      |
|                |                         |                         |
|                |                         | \(c\) Government        |
|                |                         | Transportation Request  |
|                |                         | (GTR).                  |
+----------------+-------------------------+-------------------------+
| **§ 301-51.6** | **May I use the         | No, the Government      |
|                | Government              | contractor-issued       |
|                | contractor-issued       | travel charge card may  |
|                | travel charge card for  | be used only for        |
|                | purposes other than     | official travel related |
|                | those associated with   | expenses.               |
|                | official travel ? **    |                         |
+----------------+-------------------------+-------------------------+
| **§ 301-51.7** | **What are the          | If you use the          |
|                | consequences of using   | Government              |
|                | the Government          | contractor-issued       |
|                | contractor-issued       | travel charge card for  |
|                | travel charge card for  | purposes other than     |
|                | non-official travel     | official travel, your   |
|                | purposes? **            | agency may take         |
|                |                         | appropriate             |
|                |                         | disciplinary action.    |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Subpart B - Paying for Common Carrier Transportation**

+----------------------+----------------------+----------------------+
| **§ 301-51.100**     | **What method of     | You must use a       |
|                      | payment must I use   | Government           |
|                      | to procure common    | contractor-issued    |
|                      | carrier              | individually billed  |
|                      | transportation?**    | travel card,         |
|                      |                      | centrally billed     |
|                      |                      | account, or GTR to   |
|                      |                      | procure contract     |
|                      |                      | passenger            |
|                      |                      | transportation       |
|                      |                      | services. For all    |
|                      |                      | other common carrier |
|                      |                      | transportation, you  |
|                      |                      | must use one of the  |
|                      |                      | methods specified in |
|                      |                      | the following table: |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **For passenger      | **You must use**     | **Unless**           |
| transportation       |                      |                      |
| services costing**   |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(a\) \$10 or less,  | A Government         | Use of the           |
| and air excess       | contractor-issued    | Government           |
| baggage charges of   | individually billed  | contractor-issued    |
| \$15 or less for     | travel card,         | individually billed  |
| each leg of a trip   | centrally billed     | travel card is not   |
|                      | account, or          | accepted or its use  |
|                      |                      | is impracticable,    |
|                      |                      | special              |
|                      |                      | circumstances        |
|                      |                      | justify the use of a |
|                      |                      | GTR or Government    |
|                      |                      | excess baggage       |
|                      |                      | authorization ticket |
|                      |                      | (GEBAT).             |
+----------------------+----------------------+----------------------+
| \(b\) More than      | A Government         | None of the other    |
| \$10, but not more   | contractor-issued    | methods are          |
| than \$100.          | individually billed  | practicable, you may |
|                      | travel card,         | use cash.            |
|                      | centrally billed     |                      |
|                      | account, or GTR      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(c\) More than      | Only a Government    | Your agency          |
| \$100                | contractor-issued    | authorizes you to    |
|                      | individually billed  | use a reduced fare   |
|                      | travel card,         | for group, charter,  |
|                      | centrally billed     | or excursion         |
|                      | account, or GTR      | arrangements or      |
|                      |                      | under emergency      |
|                      |                      | circumstances where  |
|                      |                      | the use of other     |
|                      |                      | methods is not       |
|                      |                      | possible.            |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 301-51.101**     | **Which payment      | Use of one of the    |
|                      | methods are          | following payment    |
|                      | considered the       | methods of this      |
|                      | equivalent of        | section to procure   |
|                      | cash?**              | common carrier       |
|                      |                      | transportation is    |
|                      |                      | considered the       |
|                      |                      | equivalent of cash   |
|                      |                      | and you must comply  |
|                      |                      | with the rules in 41 |
|                      |                      | CFR 102-118.50 that  |
|                      |                      | limit the use of     |
|                      |                      | cash for such        |
|                      |                      | purposes.            |
|                      |                      |                      |
|                      |                      | \(a\) Personal       |
|                      |                      | credit cards;        |
|                      |                      |                      |
|                      |                      | \(b\) Cash           |
|                      |                      | withdrawals obtained |
|                      |                      | from an ATM using a  |
|                      |                      | Government           |
|                      |                      | contractor-issued    |
|                      |                      | individually billed  |
|                      |                      | travel card; and     |
|                      |                      |                      |
|                      |                      | \(c\) Checks, both   |
|                      |                      | personal and         |
|                      |                      | travelers (including |
|                      |                      | those obtained       |
|                      |                      | through a travel     |
|                      |                      | payment system       |
|                      |                      | services program).   |
+----------------------+----------------------+----------------------+
| **§ 301-51.102**     | **How is my          | If you are a new     |
|                      | transportation       | employee or an       |
|                      | reimbursement        | invitational or      |
|                      | affected if I make   | infrequent traveler  |
|                      | an unauthorized cash | who is unaware of    |
|                      | purchase of common   | proper procedures    |
|                      | carrier              | for purchasing       |
|                      | transportation?**    | common carrier       |
|                      |                      | transportation, your |
|                      |                      | agency may allow     |
|                      |                      | reimbursement for    |
|                      |                      | the full cost of the |
|                      |                      | transportation. In   |
|                      |                      | all other instances, |
|                      |                      | your reimbursement   |
|                      |                      | will be limited to   |
|                      |                      | the cost of such     |
|                      |                      | transportation using |
|                      |                      | the authorized       |
|                      |                      | method of payment.   |
+----------------------+----------------------+----------------------+
| **§ 301-51.103**     | **What is my         | You are liable for   |
|                      | liability if I lose  | any Government       |
|                      | a GTR?**             | expenditure that is  |
|                      |                      | caused by your       |
|                      |                      | negligence in        |
|                      |                      | safeguarding the GTR |
|                      |                      | or tickets received  |
|                      |                      | in exchange for the  |
|                      |                      | GTR. To avoid        |
|                      |                      | liability,           |
|                      |                      | immediately report a |
|                      |                      | lost or stolen GTR   |
|                      |                      | to your              |
|                      |                      | administrative       |
|                      |                      | office. If the lost  |
|                      |                      | or stolen GTR shows  |
|                      |                      | the carrier service  |
|                      |                      | desired, and point   |
|                      |                      | of origin, promptly  |
|                      |                      | notify in writing    |
|                      |                      | the named carrier    |
|                      |                      | and other local      |
|                      |                      | initial carriers. Do |
|                      |                      | not use a GTR that   |
|                      |                      | is recovered after   |
|                      |                      | having been reported |
|                      |                      | as lost or stolen.   |
|                      |                      | Instead, report the  |
|                      |                      | recovered GTR to     |
|                      |                      | your administrative  |
|                      |                      | office.              |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Subpart C - Receiving Travel Advances**

+----------------------+----------------------+----------------------+
| **§ 301-51.200**     | **For what expenses  |                      |
|                      | may I receive a      |                      |
|                      | travel advance?**    |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **For**              | **You may receive an |                      |
|                      | advance**            |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(a\) Cash           | Any time you travel. |                      |
| transaction expenses |                      |                      |
| (i.e., expenses that |                      |                      |
| as a general rule    |                      |                      |
| cannot be charged    |                      |                      |
| and must be paid     |                      |                      |
| using cash, a        |                      |                      |
| personal check, or   |                      |                      |
| travelers check)     |                      |                      |
|                      |                      |                      |
| \(1\) M&IE covered   |                      |                      |
| by the per diem      |                      |                      |
| allowance or actual  |                      |                      |
| expenses allowance;  |                      |                      |
|                      |                      |                      |
| \(2\) Miscellaneous  |                      |                      |
| transportation       |                      |                      |
| expenses such as     |                      |                      |
| local transportation |                      |                      |
| system and taxi      |                      |                      |
| fares; parking fees; |                      |                      |
| ferry fees; bridge,  |                      |                      |
| road, and tunnel     |                      |                      |
| fees; and aircraft   |                      |                      |
| parking, landing,    |                      |                      |
| and tie-down fees;   |                      |                      |
|                      |                      |                      |
| \(3\) Gasoline and   |                      |                      |
| other variable       |                      |                      |
| expenses covered by  |                      |                      |
| the mileage          |                      |                      |
| allowance for        |                      |                      |
| advantageous use of  |                      |                      |
| a privately owned    |                      |                      |
| automobile for       |                      |                      |
| official business;   |                      |                      |
| and                  |                      |                      |
|                      |                      |                      |
| \(4\) Other          |                      |                      |
| authorized           |                      |                      |
| miscellaneous        |                      |                      |
| expenses that cannot |                      |                      |
| be charged using a   |                      |                      |
| Government           |                      |                      |
| contractor-issued    |                      |                      |
| charge card and for  |                      |                      |
| which a cost can be  |                      |                      |
| estimated.           |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(b\) Non-cash       | Only in the          |                      |
| transaction expenses | following            |                      |
| (e.g., lodging,      | situations:          |                      |
| common carrier)      |                      |                      |
|                      | \(1\) Government     |                      |
|                      | contractor-issued    |                      |
|                      | charge card not      |                      |
|                      | expected to be       |                      |
|                      | accepted.            |                      |
|                      |                      |                      |
|                      | \(2\) Government     |                      |
|                      | contractor-issued    |                      |
|                      | charge card issuance |                      |
|                      | denied. Your agency  |                      |
|                      | has decided not to   |                      |
|                      | provide you a        |                      |
|                      | Government           |                      |
|                      | contractor-issued    |                      |
|                      | individually billed  |                      |
|                      | travel card.         |                      |
|                      |                      |                      |
|                      | \(3\) Official       |                      |
|                      | change of station.   |                      |
|                      | Your agency          |                      |
|                      | determines that use  |                      |
|                      | of a Government      |                      |
|                      | contractor-issued    |                      |
|                      | individually billed  |                      |
|                      | travel card would    |                      |
|                      | not be feasible      |                      |
|                      | incident to a        |                      |
|                      | transfer,            |                      |
|                      | particularly a       |                      |
|                      | transfer to another  |                      |
|                      | agency.              |                      |
|                      |                      |                      |
|                      | \(4\) Financial      |                      |
|                      | hardship would be    |                      |
|                      | incurred.            |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 301-51.201**     | **What is the        | The amount your      |
|                      | maximum amount that  | agency advances you  |
|                      | my agency may        | may not exceed the   |
|                      | advance?**           | following amounts:   |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **For**              | **The maximum amount |                      |
|                      | your agency may      |                      |
|                      | advance is**         |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Cash transaction     | The estimated amount |                      |
| expenses             | of your cash         |                      |
|                      | transaction          |                      |
|                      | expenses. (For M&IE, |                      |
|                      | your advance is      |                      |
|                      | limited to the M&IE  |                      |
|                      | rate under the       |                      |
|                      | lodgings-plus per    |                      |
|                      | diem method.)        |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Non-cash transaction | Generally zero.      |                      |
| expenses (See §      | However, your agency |                      |
| 301-51.200(b) )      | may advance up to    |                      |
|                      | the full amount of   |                      |
|                      | your expected        |                      |
|                      | non-cash transaction |                      |
|                      | expenses for an      |                      |
|                      | individual trip (or  |                      |
|                      | not to exceed a      |                      |
|                      | 45-day period for an |                      |
|                      | open authorization)  |                      |
|                      | in accordance with § |                      |
|                      | 301-51.200(b) .      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 301-51.202**     | **When must I        | You must file a      |
|                      | account for my       | travel claim which   |
|                      | advance?**           | accounts for your    |
|                      |                      | advance after        |
|                      |                      | completion of your   |
|                      |                      | assignment, in       |
|                      |                      | accordance with your |
|                      |                      | agency's policy. If  |
|                      |                      | you are in a         |
|                      |                      | continuous travel    |
|                      |                      | status (e.g., an     |
|                      |                      | auditor or           |
|                      |                      | inspector) or if you |
|                      |                      | submit periodic      |
|                      |                      | reimbursement        |
|                      |                      | vouchers on an       |
|                      |                      | individual trip      |
|                      |                      | authorization, your  |
|                      |                      | agency may reimburse |
|                      |                      | you the full amount  |
|                      |                      | of your travel       |
|                      |                      | expenses without any |
|                      |                      | deduction of your    |
|                      |                      | advance until such   |
|                      |                      | time as you file a   |
|                      |                      | final voucher. If    |
|                      |                      | the amount advanced  |
|                      |                      | is less than the     |
|                      |                      | amount of the        |
|                      |                      | voucher on which it  |
|                      |                      | is deducted, you     |
|                      |                      | will be reimbursed   |
|                      |                      | the net amount. If   |
|                      |                      | the advance exceeds  |
|                      |                      | the reimbursable     |
|                      |                      | amount, you must     |
|                      |                      | immediately refund   |
|                      |                      | the excess.          |
+----------------------+----------------------+----------------------+
| **§ 301-51.203**     | **What must I do     | Promptly notify the  |
|                      | about my advance if  | appropriate agency   |
|                      | my trip is canceled  | officials and refund |
|                      | or postponed         | any monies advanced  |
|                      | indefinitely?**      | in connection with   |
|                      |                      | the authorized       |
|                      |                      | travel.              |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Note: Use of the pronouns "I", "you", and their variants throughout
this part refers to the employee.**

**PART 301-52 - Claiming Reimbursement**

Sec.

  ----------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  301-52.1    Must I file a travel claim?
              
  301-52.2    What information must I provide in my travel claim?
  301-52.3    Am I required to file a travel claim in a specific format and must the claim be signed?
  301-52.4    What must I provide with my travel claim?
  301-52.5    Is there any instance where I am exempt from the receipt requirements in § 301-52.4 ?
  301-52.6    How do I submit a travel claim?
  301-52.7    When must I submit my travel claim?
  301-52.8    May my agency disallow payment of a claimed item?
  301-52.9    What will my agency do when it disallows an expense?
  301-52.10   May I challenge my agency's disallowance of my claim?
  301-52.11   What must I do to challenge a disallowed claim?
  301-52.12   What happens if I attempt to defraud the Government?
  301-52.13   Should I keep itemized records of my expenses while on travel?
  301-52.14   What must I do with any travel advance outstanding at the time I submit my travel claim?
  301-52.15   What must I do with any passenger coupon for transportation costing over \$75, purchased with cash?
  301-52.16   What must I do with any unused tickets, coupons, or other evidence of refund?
  301-52.17   Within how many calendar days after I submit a proper travel claim must my agency reimburse my allowable expenses?
  301-52.18   Within how many calendar days after I submit a travel claim must my agency notify me of any error that would prevent payment within 30 calendar days after submission?
  301-52.19   Will I receive a late payment fee if my agency fails to reimburse me within 30 calendar days after I submit a proper travel claim?
  301-52.20   How are late payment fees calculated?
  301-52.21   Is there a minimum amount the late payment fee must exceed before my agency will pay it to me?
  301-52.22   Will any late payment fees I receive be reported as wages on a Form W-2?
  301-52.23   Is the additional fee, which is equal to any late payment charge that the card contractor would have been able to charge had I not paid the bill, considered income?
              
  301-52.24   Does mandatory use of the Government contractor-issued travel charge card change my obligation to pay my travel card bill by the due date?
              
  ----------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Authority:**5 U.S.C. 5707: 40 U.S.C. 486(c); § 2., Pub. L. 105-264,
112 Stat. 2350 (5 U.S.C. 5701 note).

+-----------------+------------------------+------------------------+
| **§ 301-52.1**  | **Must I file a travel | Yes.                   |
|                 | claim?**               |                        |
+-----------------+------------------------+------------------------+
| **§ 301-52.2**  | **What information     | You must provide the   |
|                 | must I provide in my   | following:             |
|                 | travel claim?**        |                        |
|                 |                        | \(a\) An itemized list |
|                 |                        | of expenses and other  |
|                 |                        | information (specified |
|                 |                        | in the listing of      |
|                 |                        | required standard data |
|                 |                        | elements contained in  |
|                 |                        | Appendix C of this     |
|                 |                        | chapter, and any       |
|                 |                        | additional information |
|                 |                        | your agency may        |
|                 |                        | specifically require), |
|                 |                        | except:                |
|                 |                        |                        |
|                 |                        | \(1\) You may          |
|                 |                        | aggregate expenses for |
|                 |                        | local telephone calls, |
|                 |                        | local metropolitan     |
|                 |                        | transportation fares,  |
|                 |                        | and parking meter      |
|                 |                        | fees, except any       |
|                 |                        | individual expenses    |
|                 |                        | costing over \$75 must |
|                 |                        | be listed separately;  |
|                 |                        |                        |
|                 |                        | \(2\) When you are     |
|                 |                        | authorized             |
|                 |                        | lodgings-plus per      |
|                 |                        | diem, you must state   |
|                 |                        | the M&IE allowance on  |
|                 |                        | a daily basis;         |
|                 |                        |                        |
|                 |                        | \(3\) When you are     |
|                 |                        | authorized a reduced   |
|                 |                        | per diem, you must     |
|                 |                        | state the reduced rate |
|                 |                        | your agency authorizes |
|                 |                        | on a daily basis; and  |
|                 |                        |                        |
|                 |                        | \(4\) When your agency |
|                 |                        | limits M&IE            |
|                 |                        | reimbursement to the   |
|                 |                        | prescribed maximum     |
|                 |                        | M&IE for the locality  |
|                 |                        | concerned, you must    |
|                 |                        | state the reduced rate |
|                 |                        | on a daily basis.      |
|                 |                        |                        |
|                 |                        | \(5\) Your agency may  |
|                 |                        | or may not require     |
|                 |                        | itemization of M&IE    |
|                 |                        | when reimbursement is  |
|                 |                        | limited to either the  |
|                 |                        | maximum M&IE locality  |
|                 |                        | rate or a reduced M&IE |
|                 |                        | rate is authorized.    |
|                 |                        |                        |
|                 |                        | \(b\) The type of      |
|                 |                        | leave and the number   |
|                 |                        | of hours of leave for  |
|                 |                        | each day;              |
|                 |                        |                        |
|                 |                        | \(c\) The date of      |
|                 |                        | arrival and departure  |
|                 |                        | from the TDY station   |
|                 |                        | and any non-duty       |
|                 |                        | points visited when    |
|                 |                        | you travel by an       |
|                 |                        | indirect route other   |
|                 |                        | than a stopover to     |
|                 |                        | change planes or       |
|                 |                        | embark/disembark       |
|                 |                        | passengers;            |
|                 |                        |                        |
|                 |                        | \(d\) A signed         |
|                 |                        | statement, "I hereby   |
|                 |                        | assign to the United   |
|                 |                        | States any rights I    |
|                 |                        | may have against other |
|                 |                        | parties in connection  |
|                 |                        | with any reimbursable  |
|                 |                        | carrier transportation |
|                 |                        | charges described      |
|                 |                        | herein," when you use  |
|                 |                        | cash to pay for common |
|                 |                        | carrier                |
|                 |                        | transportation.        |
+-----------------+------------------------+------------------------+
| **§ 301-52.3**  | **Am I required to     | Yes, in a format       |
|                 | file a travel claim in | prescribed by your     |
|                 | a specific format and  | agency. If the         |
|                 | must the claim be      | prescribed travel      |
|                 | signed?**              | claim is hard copy,    |
|                 |                        | the claim must be      |
|                 |                        | signed in ink; if your |
|                 |                        | agency has electronic  |
|                 |                        | processing, use your   |
|                 |                        | electronic signature.  |
|                 |                        | Any alterations or     |
|                 |                        | erasures to your       |
|                 |                        | travel claim must be   |
|                 |                        | initialed.             |
+-----------------+------------------------+------------------------+
| **§ 301-52.4**  | **What must I provide  | You must provide:      |
|                 | with my travel         |                        |
|                 | claim?**               | \(a\) Evidence of your |
|                 |                        | necessary travel       |
|                 |                        | authorizations         |
|                 |                        | including any          |
|                 |                        | necessary special      |
|                 |                        | authorizations;        |
|                 |                        |                        |
|                 |                        | \(b\) Receipts for:    |
|                 |                        |                        |
|                 |                        | \(1\) Any lodging      |
|                 |                        | expense, except when   |
|                 |                        | you are authorized a   |
|                 |                        | fixed reduced per diem |
|                 |                        | allowance;             |
|                 |                        |                        |
|                 |                        | \(2\) Any other        |
|                 |                        | expense costing over   |
|                 |                        | \$75. If it is         |
|                 |                        | impracticable to       |
|                 |                        | furnish receipts in    |
|                 |                        | any instance as        |
|                 |                        | required by this       |
|                 |                        | subtitle, the failure  |
|                 |                        | to do so must be fully |
|                 |                        | explained on the       |
|                 |                        | travel voucher. Mere   |
|                 |                        | inconvenience in the   |
|                 |                        | matter of taking       |
|                 |                        | receipts will not be   |
|                 |                        | considered; and        |
|                 |                        |                        |
|                 |                        | \(3\) Receipts must be |
|                 |                        | retained for 6 years   |
|                 |                        | and 3 months as        |
|                 |                        | prescribed by the      |
|                 |                        | National Archives and  |
|                 |                        | Records Administration |
|                 |                        | (NARA) under General   |
|                 |                        | Records Schedule 6,    |
|                 |                        | paragraph 1            |
|                 |                        | (                      |
|                 |                        | http://ardor.nara.gov/ |
|                 |                        | grs/grs06.html).       |
+-----------------+------------------------+------------------------+
| **§ 301-52.5**  | **Is there any         | Yes, your agency may   |
|                 | instance where I am    | exempt an expenditure  |
|                 | exempt from the        | from the receipt       |
|                 | receipt requirements   | requirement because    |
|                 | in § 301-52.4 ? **     | the expenditure is     |
|                 |                        | confidential           |
+-----------------+------------------------+------------------------+
| **§ 301-52.6**  | **How do I submit a    | You must submit your   |
|                 | travel claim?**        | travel claim in        |
|                 |                        | accordance with        |
|                 |                        | administrative         |
|                 |                        | procedures prescribed  |
|                 |                        | by your agency.        |
+-----------------+------------------------+------------------------+
| **§ 301-52.7**  | **When must I submit   | Unless your agency     |
|                 | my travel claim?**     | administratively       |
|                 |                        | requires you to submit |
|                 |                        | your travel claim      |
|                 |                        | within a shorter       |
|                 |                        | timeframe, you must    |
|                 |                        | submit your travel     |
|                 |                        | claim as follows:      |
|                 |                        |                        |
|                 |                        | \(a\) Within 5 working |
|                 |                        | days after you         |
|                 |                        | complete your trip or  |
|                 |                        | period of travel; or   |
|                 |                        |                        |
|                 |                        | \(b\) Every 30 days if |
|                 |                        | you are on continuous  |
|                 |                        | travel status.         |
+-----------------+------------------------+------------------------+
| **§ 301-52.8**  | **May my agency        | Yes, if you do not:    |
|                 | disallow payment of a  |                        |
|                 | claimed item?**        | \(a\) Provide proper   |
|                 |                        | itemization of an      |
|                 |                        | expense;               |
|                 |                        |                        |
|                 |                        | \(b\) Provide receipt  |
|                 |                        | or other documentation |
|                 |                        | required to support    |
|                 |                        | your claim; and        |
|                 |                        |                        |
|                 |                        | \(c\) Claim an expense |
|                 |                        | which is not           |
|                 |                        | authorized.            |
+-----------------+------------------------+------------------------+
| **§ 301-52.9**  | **What will my agency  | Your agency will       |
|                 | do when it disallows   | disallow your claim    |
|                 | an expense?**          | for that expense,      |
|                 |                        | issue you a notice of  |
|                 |                        | disallowance, and pay  |
|                 |                        | your claim for those   |
|                 |                        | items which are not    |
|                 |                        | disallowed.            |
+-----------------+------------------------+------------------------+
| **§ 301-52.10** | **May I challenge my   | Yes, you may request   |
|                 | agency's disallowance  | reconsideration of     |
|                 | of my claim?**         | your claim if you have |
|                 |                        | additional facts or    |
|                 |                        | documentation to       |
|                 |                        | support your request   |
|                 |                        | for reconsideration.   |
+-----------------+------------------------+------------------------+
| **§ 301-52.11** | **What must I do to    | You must:              |
|                 | challenge a disallowed |                        |
|                 | claim?**               | \(a\) File a new       |
|                 |                        | claim.                 |
|                 |                        |                        |
|                 |                        | \(b\) Provide full     |
|                 |                        | itemization for all    |
|                 |                        | disallowed items       |
|                 |                        | reclaimed.             |
|                 |                        |                        |
|                 |                        | \(c\) Provide receipts |
|                 |                        | for all disallowed     |
|                 |                        | items reclaimed that   |
|                 |                        | require receipts,      |
|                 |                        | except that you do not |
|                 |                        | have to provide a      |
|                 |                        | receipt if your agency |
|                 |                        | already has the        |
|                 |                        | receipt.               |
|                 |                        |                        |
|                 |                        | \(d\) Provide a copy   |
|                 |                        | of the notice of       |
|                 |                        | disallowance.          |
|                 |                        |                        |
|                 |                        | \(e\) State the proper |
|                 |                        | authority for your     |
|                 |                        | claim if you are       |
|                 |                        | challenging your       |
|                 |                        | agency's application   |
|                 |                        | of the law or statute. |
|                 |                        |                        |
|                 |                        | \(f\) Follow your      |
|                 |                        | agency's procedures    |
|                 |                        | for challenging        |
|                 |                        | disallowed claims.     |
|                 |                        |                        |
|                 |                        | \(g\) If after         |
|                 |                        | reconsideration by     |
|                 |                        | your agency your claim |
|                 |                        | is still denied, you   |
|                 |                        | may submit your claim  |
|                 |                        | for adjudication to    |
|                 |                        | the GSA Board of       |
|                 |                        | Contract Appeals in    |
|                 |                        | accordance with 48 CFR |
|                 |                        | part 6104.             |
+-----------------+------------------------+------------------------+
| **§ 301-52.12** | **What happens if I    | \(a\) You forfeit      |
|                 | attempt to defraud the | reimbursement pursuant |
|                 | Government?**          | to 28 U.S.C. 2514; and |
|                 |                        |                        |
|                 |                        | \(b\) You may be       |
|                 |                        | subject under 18       |
|                 |                        | U.S.C. 287 and 1001 to |
|                 |                        | one, or both, of the   |
|                 |                        | following:             |
|                 |                        |                        |
|                 |                        | \(1\) A fine of not    |
|                 |                        | more than \$10,000, or |
|                 |                        |                        |
|                 |                        | \(2\) Imprisonment for |
|                 |                        | not more than 5 years. |
+-----------------+------------------------+------------------------+
| **§ 301-52.13** | **Should I keep        | Yes. You will find it  |
|                 | itemized records of my | helpful to keep a      |
|                 | expenses while on      | record of your         |
|                 | travel?**              | expenses by date of    |
|                 |                        | the expense to aid you |
|                 |                        | in preparing your      |
|                 |                        | travel claim or for    |
|                 |                        | tax purposes.          |
+-----------------+------------------------+------------------------+
| **§ 301-52.14** | **What must I do with  | You must account for   |
|                 | any travel advance     | the travel advance in  |
|                 | outstanding at the     | accordance with your   |
|                 | time I submit my       | agency's procedures.   |
|                 | travel claim?**        |                        |
+-----------------+------------------------+------------------------+
| **§ 301-52.15** | **What must I do with  | You must submit the    |
|                 | any passenger coupon   | passenger coupons to   |
|                 | for transportation     | your agency in         |
|                 | costing over \$75,     | accordance with your   |
|                 | purchased with cash?** | agency's procedures.   |
+-----------------+------------------------+------------------------+
| **§ 301-52.16** | **What must I do with  | You must submit any    |
|                 | any unused tickets,    | unused tickets,        |
|                 | coupons, or other      | coupons, or other      |
|                 | evidence of refund?**  | evidence of refund to  |
|                 |                        | your agency in         |
|                 |                        | accordance with your   |
|                 |                        | agency's procedures    |
+-----------------+------------------------+------------------------+
| **§ 301-52.17** | **Within how many      | Your agency must       |
|                 | calendar days after I  | reimburse you within   |
|                 | submit a proper travel | 30 calendar days after |
|                 | claim must my agency   | you submit a proper    |
|                 | reimburse my allowable | travel claim to your   |
|                 | expenses?**            | agency's designated    |
|                 |                        | approving office. Your |
|                 |                        | agency must ensure     |
|                 |                        | that it uses a         |
|                 |                        | satisfactory           |
|                 |                        | recordkeeping system   |
|                 |                        | to track submission of |
|                 |                        | travel claims. For     |
|                 |                        | example, travel claims |
|                 |                        | submitted by mail, in  |
|                 |                        | accordance with your   |
|                 |                        | agency's policy, could |
|                 |                        | be annotated with the  |
|                 |                        | time and date of       |
|                 |                        | receipt by your        |
|                 |                        | agency. Your agency    |
|                 |                        | could consider travel  |
|                 |                        | claims electronically  |
|                 |                        | submitted to the       |
|                 |                        | designated approving   |
|                 |                        | office as submitted on |
|                 |                        | the date indicated on  |
|                 |                        | an e-mail log, or on   |
|                 |                        | the next business day  |
|                 |                        | if submitted after     |
|                 |                        | normal working hours.  |
|                 |                        | However, claims for    |
|                 |                        | the following          |
|                 |                        | relocation allowances  |
|                 |                        | are exempt from this   |
|                 |                        | provision:             |
|                 |                        |                        |
|                 |                        | \(a\) Transportation   |
|                 |                        | and storage of         |
|                 |                        | household goods and    |
|                 |                        | professional books,    |
|                 |                        | papers and equipment;  |
|                 |                        |                        |
|                 |                        | \(b\) Transportation   |
|                 |                        | of mobile home;        |
|                 |                        |                        |
|                 |                        | \(c\) Transportation   |
|                 |                        | of a privately owned   |
|                 |                        | vehicle;               |
|                 |                        |                        |
|                 |                        | \(d\) Temporary        |
|                 |                        | quarters subsistence   |
|                 |                        | expense, when not paid |
|                 |                        | as lump sum;           |
|                 |                        |                        |
|                 |                        | \(e\) Residence        |
|                 |                        | transaction expenses;  |
|                 |                        |                        |
|                 |                        | \(f\) Relocation       |
|                 |                        | income tax allowance;  |
|                 |                        |                        |
|                 |                        | \(g\) Use of a         |
|                 |                        | relocation services    |
|                 |                        | company; (h) Home      |
|                 |                        | marketing incentive    |
|                 |                        | payments; and          |
|                 |                        |                        |
|                 |                        | \(i\) Allowance for    |
|                 |                        | property management    |
|                 |                        | services.              |
+-----------------+------------------------+------------------------+
| **§ 301-52.18** | **Within how many      | Your agency must       |
|                 | calendar days after I  | notify you as soon as  |
|                 | submit a travel claim  | practicable after you  |
|                 | must my agency notify  | submit your travel     |
|                 | me of any error that   | claim of any error     |
|                 | would prevent payment  | that would prevent     |
|                 | within 30 calendar     | payment within 30      |
|                 | days after             | calendar days after    |
|                 | submission?**          | submission and must    |
|                 |                        | provide the reason(s)  |
|                 |                        | why your travel claim  |
|                 |                        | is not proper.         |
|                 |                        | However, not later     |
|                 |                        | than May 1, 2002,      |
|                 |                        | agencies must achieve  |
|                 |                        | a maximum time period  |
|                 |                        | of seven working days  |
|                 |                        | for notifying you that |
|                 |                        | your travel claim is   |
|                 |                        | not proper.            |
+-----------------+------------------------+------------------------+
| **§ 301-52.19** | **Will I receive a     | Yes, your agency must  |
|                 | late payment fee if my | pay you a late payment |
|                 | agency fails to        | fee, in addition to    |
|                 | reimburse me within 30 | the amount due you,    |
|                 | calendar days after I  | for any proper         |
|                 | submit a proper travel | **travel** claim not   |
|                 | claim?**               | reimbursed within 30   |
|                 |                        | calendar days of your  |
|                 |                        | submission of it to    |
|                 |                        | the approving          |
|                 |                        | official.              |
+-----------------+------------------------+------------------------+
| **§ 301-52.20** | **How are late payment | Your agency must       |
|                 | fees calculated?**     | either:                |
|                 |                        |                        |
|                 |                        | \(a\) Calculate late   |
|                 |                        | payment fees using the |
|                 |                        | prevailing Prompt      |
|                 |                        | Payment Act Interest   |
|                 |                        | Rate beginning on the  |
|                 |                        | 31st day after         |
|                 |                        | submission of a proper |
|                 |                        | travel claim and       |
|                 |                        | ending on the date on  |
|                 |                        | which payment is made; |
|                 |                        | or                     |
|                 |                        |                        |
|                 |                        | \(b\) Reimburse you a  |
|                 |                        | flat fee of not less   |
|                 |                        | than the prompt        |
|                 |                        | payment amount, based  |
|                 |                        | on an agencywide       |
|                 |                        | average of travel      |
|                 |                        | claim payments; and    |
|                 |                        |                        |
|                 |                        | \(c\) In addition to   |
|                 |                        | the fee required by    |
|                 |                        | paragraphs (a) and (b) |
|                 |                        | of this section, your  |
|                 |                        | agency must also pay   |
|                 |                        | you an amount          |
|                 |                        | equivalent to any late |
|                 |                        | payment charge that    |
|                 |                        | the card contractor    |
|                 |                        | would have been able   |
|                 |                        | to charge you had you  |
|                 |                        | not paid the bill.     |
+-----------------+------------------------+------------------------+
| **§ 301-52.21** | **Is there a minimum   | Yes, a late payment    |
|                 | amount the late        | fee will only be paid  |
|                 | payment fee must       | when the computed late |
|                 | exceed before my       | payment fee is \$1.00  |
|                 | agency will pay it to  | or greater.            |
|                 | me?**                  |                        |
+-----------------+------------------------+------------------------+
| **§ 301-52.22** | **Will any late        | No, the Internal       |
|                 | payment fees I receive | Revenue Service (IRS)  |
|                 | be reported as wages   | has determined that    |
|                 | on a Form W-2?**       | the late payment fee   |
|                 |                        | is in the nature of    |
|                 |                        | interest (compensation |
|                 |                        | for the use of money). |
|                 |                        | Your agency will       |
|                 |                        | report payments in     |
|                 |                        | accordance with IRS    |
|                 |                        | guidelines.            |
+-----------------+------------------------+------------------------+
| **§ 301-52.23** | **Is the additional    | Yes, your agency will  |
|                 | fee, which is equal to | report this payment as |
|                 | any late payment       | additional wages on    |
|                 | charge that the card   | Form W-2.              |
|                 | contractor would have  |                        |
|                 | been able to charge    |                        |
|                 | had I not paid the     |                        |
|                 | bill, considered       |                        |
|                 | income?**              |                        |
+-----------------+------------------------+------------------------+
| **§ 301-52.24** | **Does mandatory use   | No, mandatory use of   |
|                 | of the Government      | the Government         |
|                 | contractor-issued      | contractor-issued      |
|                 | travel charge card     | travel charge card     |
|                 | change my obligation   | does not relieve you   |
|                 | to pay my travel card  | of your obligation to  |
|                 | bill by the due        | pay your bill in       |
|                 | date?**                | accordance with your   |
|                 |                        | cardholder agreement.  |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**PART 301-53 - Using Promotional Materials And Frequent Traveler
Programs**

Sec.

  ---------- -----------------------------------------------------------------------------------------------------------------------------------------------------------
  301-53.1   To whom do the pronouns "I", "you", and their variants refer throughout this part?
             
  301-53.2   What may I do with promotional benefits or materials I receive from a travel service provider?
  301-53.3   How may I use frequent traveler benefits?
  301-53.4   May I select travel service providers for which my agency is not a mandatory user in order to maximize my frequent traveler benefits?
  301-53.5   Are there exceptions to the mandatory use of contract city-pair fares and an agency's travel management system?
             
  301-53.6   Is a denied boarding benefit considered a promotional item for which I may retain compensation received from an airline whether voluntary or involuntary?
             
  ---------- -----------------------------------------------------------------------------------------------------------------------------------------------------------

**Authority:**5 U.S.C. 5707; 31 U.S.C. 1353.

  ---------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 301-53.1**   **To whom do the pronouns "I", "you", and their variants refer throughout this part?**                                                                          The pronouns "I", "you", and their variants throughout this part refer to the employee.
  **§ 301-53.2**   **What may I do with promotional benefits or materials I receive from a travel service provider?**                                                              Any promotional benefits or materials received from a travel service provider in connection with official travel may be retained for personal use, if such items are obtained under the same conditions as those offered to the general public and at no additional cost to the Government.
  **§ 301-53.3**   **How may I use frequent traveler benefits?**                                                                                                                   You may use frequent traveler benefits earned on official travel to obtain travel services for a subsequent official travel assignment(s); however, you may also retain such benefits for your personal use, including upgrading to a higher class of service.
  **§ 301-53.4**   **May I select travel service providers for which my agency is not a mandatory user in order to maximize my frequent traveler benefits?**                       No, you may not select a traveler service provider based on whether it provides frequent traveler benefits. You must use the travel service provider for which your agency is a mandatory user. This includes contract passenger transportation services and travel management systems. You may not choose a travel service provider to gain frequent traveler benefits for personal use. (Also see §§ 301-10.109 and 301-10.110 of this chapter.)
  **§ 301-53.5**   **Are there exceptions to the mandatory use of contract city-pair fares and an agency's travel management system?**                                             Yes, the exceptions are in accordance with §§ 301-10.107 and 301-10.108 of this chapter for the mandatory use of a contract city-pair fare, and § 301-73.103 of this chapter for the mandatory use of a travel management system.
  **§ 301-53.6**   **Is a denied boarding benefit considered a promotional item for which I may retain compensation received from an airline whether voluntary or involuntary?**   A denied boarding benefit (e.g., cash, free ticket coupon) is not a promotional item given by an airline. See the provisions of § 301-10.116 of this chapter when an airline denies you a seat (involuntary) and § 301-10.117 of this chapter when you vacate your seat (voluntary).
                                                                                                                                                                                   
  ---------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**PART 301-54 - Collection of Undisputed Delinquent Amounts Owed To The
Individually Billed Travel Charge Card**

**Subpart A - General Rules**

Sec.

  ---------- -------------------------------------------------------------------------------------------------------------------------
  301-54.1   Is my agency allowed to collect undisputed delinquent amounts that I owe to a Government travel charge card contractor?
             
  301-54.2   What is disposable pay?
             
  ---------- -------------------------------------------------------------------------------------------------------------------------

**Note to subpart A: Use of the pronouns "I", "you", and their variants
throughout this subpart refers to the employee.**

**Subpart B - Policies and Procedures**

Sec.

  ------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------
  301-54.100   Are there any due process requirements with which my agency must comply before collecting undisputed delinquent amounts on behalf of the charge card contractor?
               
  301-54.101   Can my agency initiate collection of undisputed delinquent amounts if it has not reimbursed me for amounts reimbursable under the applicable travel regulations?
               
  301-54.102   What is the maximum amount my agency may deduct from my disposable pay?
               
  ------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart B: Use of the pronouns "I", "you", and their variants
throughout this subpart refers to the employee.**

**Authority:**5 U.S.C. 5707; 40 U.S.C. 486(c); § 2. Pub. L. 105-264, 112
Stat. 2350 (5 U.S.C. 5701 note).

**Subpart A - General Rules**

  ---------------- ------------------------------------------------------------------------------------------------------------------------------ ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 301-54.1**   **Is my agency allowed to collect undisputed delinquent amounts that I owe to a Government travel charge card contractor? **   Yes, upon written request from the contractor, your agency may collect, from your disposable pay, any undisputed delinquent amounts that you owe to a Government travel charge card contractor.
  **§ 301-54.2**   **What is disposable pay?**                                                                                                    Disposable pay is your compensation remaining after the deduction from your earnings of any amounts required by law to be withheld. These deductions do not include discretionary deductions such as savings bonds, charitable contributions, etc. Deductions may be made from any type of pay you receive from your agency, e.g., basic pay, special pay, retirement pay, or incentive pay.
                                                                                                                                                  
  ---------------- ------------------------------------------------------------------------------------------------------------------------------ ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart B - Policies and Procedures**

+------------------+------------------------+------------------------+
| **§ 301-54.100** | **Are there any due    | Yes, your agency must: |
|                  | process requirements   |                        |
|                  | with which my agency   | \(a\) Provide you with |
|                  | must comply before     | written notice of the  |
|                  | collecting undisputed  | type and amount of the |
|                  | delinquent amounts on  | claim, the intention   |
|                  | behalf of the charge   | to collect the claim   |
|                  | card contractor?**     | by deduction from your |
|                  |                        | disposable pay, and an |
|                  |                        | explanation of your    |
|                  |                        | rights as a debtor;    |
|                  |                        |                        |
|                  |                        | \(b\) Give you the     |
|                  |                        | opportunity to inspect |
|                  |                        | and copy their records |
|                  |                        | related to the claim;  |
|                  |                        |                        |
|                  |                        | \(c\) Allow an         |
|                  |                        | opportunity for a      |
|                  |                        | review within the      |
|                  |                        | agency of its decision |
|                  |                        | to collect the amount; |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(d\) Provide you with |
|                  |                        | an opportunity to make |
|                  |                        | a written agreement    |
|                  |                        | with the contractor to |
|                  |                        | repay the delinquent   |
|                  |                        | amount of the claim.   |
+------------------+------------------------+------------------------+
| **§ 301-54.101** | **Can my agency        | No, your agency may    |
|                  | initiate collection of | only collect           |
|                  | undisputed delinquent  | undisputed delinquent  |
|                  | amounts if it has not  | amounts for which you  |
|                  | reimbursed me for      | have been reimbursed   |
|                  | amounts reimbursable   | under the applicable   |
|                  | under the applicable   | travel regulations .   |
|                  | travel regulations? ** | However, if you have   |
|                  |                        | not submitted a proper |
|                  |                        | travel claim within    |
|                  |                        | the timeframe          |
|                  |                        | requirements of § §    |
|                  |                        | 301-52.7 of this       |
|                  |                        | chapter, and there are |
|                  |                        | no extenuating         |
|                  |                        | circumstances, your    |
|                  |                        | agency may collect the |
|                  |                        | undisputed delinquent  |
|                  |                        | amounts based on the   |
|                  |                        | amounts charged on the |
|                  |                        | travel charge card.    |
+------------------+------------------------+------------------------+
| **§ 301-54.102** | **What is the maximum  | As set forth in Public |
|                  | amount my agency may   | Law 105-264, 112 Stat. |
|                  | deduct from my         | 2350, October 19,      |
|                  | disposable pay?**      | 1998, the maximum      |
|                  |                        | amount your agency may |
|                  |                        | deduct from your       |
|                  |                        | disposable pay is 15   |
|                  |                        | percent a pay period,  |
|                  |                        | unless you agree in    |
|                  |                        | writing to a larger    |
|                  |                        | percentage.            |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subchapter D - Agency Responsibilities**

**PART 301-70 - Internal Policy and Procedure Requirements**

**Subpart A - General Policies and Procedures**

Sec.

  ---------- --------------------------------------------------------------------------
  301-70.1   How must we administer the authorization and payment of travel expenses?
             
  ---------- --------------------------------------------------------------------------

**Subpart B - Policies and Procedures Relating to Transportation**

Sec.

  ------------ ----------------------------------------------------------------------------------------------------------------------------------
  301-70.100   How must we administer the authorization and payment of travel expenses?
               
  301-70.101   What factors must we consider in determining which method of transportation results in the greatest advantage to the Government?
  301-70.102   What governing policies must we establish for authorization andpayment of transportation expenses?
  301-70.103   In what circumstance may we authorize use of ship service?
  301-70.104   What factors should we consider in determining whether to requirean employee to commit to the use of a Government automobile?
               
  301-70.105   May we prohibit an employee from using a POV on official travel?
               
  ------------ ----------------------------------------------------------------------------------------------------------------------------------

**Subpart C - Policies and Procedures Relating to Per Diem Expenses**

Sec.

  ------------ ----------------------------------------------------------------------------------------------
  301-70.200   What governing policies must we establish for authorization andpayment of per diem expenses?
               
  ------------ ----------------------------------------------------------------------------------------------

**Subpart D - Policies and Procedures Relating to Miscellaneous
Expenses**

Sec.

  ------------ -----------------------------------------------------------------------------------
  301-70.300   How should we administer the authorization and payment of miscellaneous expenses?
               
  301-70.301   What governing policies must we establish for payment of miscellaneous expenses?
               
  ------------ -----------------------------------------------------------------------------------

**Subpart E - Policies and Procedures Relating to Travel of an Employee
with a Disability or Special Need**

Sec.

  ------------ -------------------------------------------------------------------------------------------------------------------------------------
  301-70.400   How should we authorize and administer the payment of additional travel expenses for an employee with a disability or special need?
               
  301-70.401   What governing policies and procedures must we establish regarding travel of an employee with a disability or special need?
               
  ------------ -------------------------------------------------------------------------------------------------------------------------------------

**Subpart F - Policies and Procedures for Emergency Travel of Employee
Due to Illness or Injury**

Sec.

  ------------ -----------------------------------------------------------------------------------------------------------------------------------------------------------
  301-70.500   What governing policies and procedures should we establish relating to emergency travel?
               
  301-70.501   Does per diem continue when an employee interrupts a travel assignment because of an incapacitating illness or injury?
  301-70.502   Are there any limitations to the payment of these expenses?
  301-70.503   What additional emergency expenses should we allow for?
  301-70.504   When the employee is able to travel, should we continue the use of the existing travel authorization?
  301-70.505   May any travel costs be reimbursed if the employee travels to an alternate location for medical treatment?
  301-70.506   How do we define actual cost and constructive cost when an employee interrupts a travel assignment because of an incapacitating illness or injury?
  301-70.507   May we authorize per diem if an employee discontinues a TDY assignment because of a personal emergency situation?
  301-70.508   How do we handle reimbursement if the employee travels to an alternate location and returns to the TDY location because of a peronal emergency situation?
               
  301-70.509   What factors must we consider in expanding the definition of family for emergency travel purposes?
               
  ------------ -----------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart G - Policies and Procedures Relating to Threatened Law
Enforcement/Investigative Employees**

Sec.

  ------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  301-70.600   What governing policies and procedures must we establish related to threatened law enforcement/investigative employees?
               
  301-70.601   What factors should we consider in determining whether to authorize payment of transportation and subsistence expenses for threatened law enforcement/investigative employees?
               
  301-70.602   How often must we reevaluate the payment of transportation and subsistence expenses to a threatened law enforcement/investigative employee?
               
  ------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart H - Policies and Procedures Relating to Mandatory Use of the
Government Contractor-Issued travel Charge Card for Official Travel**

Sec.

  ------------ ---------------------------------------------------------------------------------------------------------------------------------------------------------------------
  301-70.700   Must our employees use a Government contractor-issued travel charge card for official travel expenses?
               
  301-70.701   Who has the authority to grant exemptions to mandatory use of Government contractor-issued travel charge card for official travel?
  301-70.702   Must we notify the Administrator of General Services when we grant an exemption?
  301-70.703   If we grant an exemption, does that prevent the employee from using the card on a voluntary basis?
  301-70.704   What expenses and/or classes of employees are exempt from the mandatory use of the Government contractor-issued travel charge card?
  301-70.705   What methods of payment for official travel expenses may we authorize when an exemption from use of the Government contractor-issued travel charge card is granted?
  301-70.706   May an employee use the Government contractor-issued travel charge card for purposes other than those associated with official travel ?
  301-70.707   What are the consequences of using the Government contractor-issued travel charge card for non-official travel purposes?
               
  301-70.708   What can we do to reduce travel charge card delinquencies?
               
  ------------ ---------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Note: Use of the pronouns "we", "you", and their variants throughout
this part refers to the agency.**

**Authority:**5 U.S.C. 5707; 40 U.S.C. 486(c); § 2, Pub. L. 105-264, 112
Stat. 2350 (5 U.S.C. 5701 note).

**Subpart A - General Policies and Procedures**

  ---------------- ------------------------------------------------------------------------------ -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 301-70.1**   **How must we administer the authorization and payment of travel expenses?**   You must limit the authorization and payment of travel expenses to travel that is necessary to accomplish your mission in the most economical and effective manner, in accordance with the rules stated throughout this chapter. Consideration should be given, but not limited, to budget constraints, adherence to travel policies, and reasonableness of expenses. You should always consider alternatives, including teleconferencing, prior to authorizing travel.
                                                                                                  
  ---------------- ------------------------------------------------------------------------------ -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart B - Policies and Procedures Relating to Transportation**

+------------------+------------------------+------------------------+
| **§ 301-70.100** | **How must we          | You must:              |
|                  | administer the         |                        |
|                  | authorization and      | \(a\) Limit            |
|                  | payment of travel      | authorization and      |
|                  | expenses?**            | payment of             |
|                  |                        | transportation         |
|                  |                        | expenses to those      |
|                  |                        | expenses that result   |
|                  |                        | in the greatest        |
|                  |                        | advantage to the       |
|                  |                        | Government;            |
|                  |                        |                        |
|                  |                        | \(b\) Ensure that      |
|                  |                        | travel is by the most  |
|                  |                        | expeditious means      |
|                  |                        | practicable.           |
+------------------+------------------------+------------------------+
| **§ 301-70.101** | **What factors must we | In selecting a         |
|                  | consider in            | particular method of   |
|                  | determining which      | transportation you     |
|                  | method of              | must consider:         |
|                  | transportation results |                        |
|                  | in the greatest        | \(a\) The total cost   |
|                  | advantage to the       | to the Government,     |
|                  | Government?**          | including per diem,    |
|                  |                        | overtime, lost         |
|                  |                        | worktime, actual       |
|                  |                        | transportation cost,   |
|                  |                        | total distance of      |
|                  |                        | travel, number of      |
|                  |                        | points visited, the    |
|                  |                        | number of travelers    |
|                  |                        | and energy             |
|                  |                        | conservation. As       |
|                  |                        | stated in 5 U.S.C.     |
|                  |                        | 5733, "travel of an    |
|                  |                        | employee shall be by   |
|                  |                        | the most expeditious   |
|                  |                        | means of               |
|                  |                        | transportation         |
|                  |                        | practicable and shall  |
|                  |                        | be commensurate with   |
|                  |                        | the nature and purpose |
|                  |                        | of the duties of the   |
|                  |                        | employee requiring     |
|                  |                        | such travel."          |
|                  |                        |                        |
|                  |                        | \(b\) Travel by common |
|                  |                        | carrier (air, rail,    |
|                  |                        | bus) is considered the |
|                  |                        | most advantageous      |
|                  |                        | method to perform      |
|                  |                        | official travel. Other |
|                  |                        | methods of             |
|                  |                        | transportation may be  |
|                  |                        | authorized as          |
|                  |                        | advantageous only when |
|                  |                        | the use of common      |
|                  |                        | carrier transportation |
|                  |                        | would interfere with   |
|                  |                        | the performance of     |
|                  |                        | official business or   |
|                  |                        | impose an undue        |
|                  |                        | hardship upon the      |
|                  |                        | traveler, or when the  |
|                  |                        | total cost by common   |
|                  |                        | carrier exceeds the    |
|                  |                        | cost by another method |
|                  |                        | of transportation. A   |
|                  |                        | determination that     |
|                  |                        | another method of      |
|                  |                        | transportation is more |
|                  |                        | advantageous to the    |
|                  |                        | Government than common |
|                  |                        | carrier will not be    |
|                  |                        | made on the basis of   |
|                  |                        | personal preference or |
|                  |                        | inconvenience to the   |
|                  |                        | traveler.              |
+------------------+------------------------+------------------------+
| **§ 301-70.102** | **What governing       | You must establish     |
|                  | policies must we       | policies and           |
|                  | establish for          | procedures governing:  |
|                  | authorization          |                        |
|                  | andpayment of          | \(a\) Who will         |
|                  | transportation         | determine what method  |
|                  | expenses?**            | of transportation is   |
|                  |                        | more advantageous to   |
|                  |                        | the Government;        |
|                  |                        |                        |
|                  |                        | \(b\) Who will approve |
|                  |                        | any of the following:  |
|                  |                        |                        |
|                  |                        | \(1\) Use of premium   |
|                  |                        | class service under §  |
|                  |                        | 301-10.123 , §         |
|                  |                        | 301-10.124 , §         |
|                  |                        | 301-10.162 and §       |
|                  |                        | 301-10.183 of this     |
|                  |                        | chapter;               |
|                  |                        |                        |
|                  |                        | \(2\) Use of a         |
|                  |                        | special-reduced fare   |
|                  |                        | or reduced group or    |
|                  |                        | charter fare;          |
|                  |                        |                        |
|                  |                        | \(3\) Use of an        |
|                  |                        | extra-fare train       |
|                  |                        | service under §        |
|                  |                        | 301-10.124 ;           |
|                  |                        |                        |
|                  |                        | \(4\) Use of ship      |
|                  |                        | service;               |
|                  |                        |                        |
|                  |                        | \(5\) Use of a foreign |
|                  |                        | ship;                  |
|                  |                        |                        |
|                  |                        | \(6\) Use of a foreign |
|                  |                        | air carrier;           |
|                  |                        |                        |
|                  |                        | \(c\) When you will:   |
|                  |                        |                        |
|                  |                        | \(1\) Require the use  |
|                  |                        | of a Government        |
|                  |                        | vehicle;               |
|                  |                        |                        |
|                  |                        | \(2\) Allow the use of |
|                  |                        | a Government vehicle;  |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(3\) Prohibit the use |
|                  |                        | of a Government        |
|                  |                        | vehicle;               |
|                  |                        |                        |
|                  |                        | \(d\) When you will    |
|                  |                        | consider use of a POV  |
|                  |                        | advantageous to the    |
|                  |                        | Government, such as    |
|                  |                        | travel to/from common  |
|                  |                        | carrier terminals, or  |
|                  |                        | transportation to a    |
|                  |                        | TDY location;          |
|                  |                        |                        |
|                  |                        | \(e\) Procedures for   |
|                  |                        | claiming POV           |
|                  |                        | reimbursement;         |
|                  |                        |                        |
|                  |                        | \(f\) When you will    |
|                  |                        | allow use of a special |
|                  |                        | conveyance (e.g.       |
|                  |                        | commercially rented    |
|                  |                        | vehicles);             |
|                  |                        |                        |
|                  |                        | \(g\) What procedures  |
|                  |                        | an employee must       |
|                  |                        | follow when he/she     |
|                  |                        | travels by an indirect |
|                  |                        | route or interrupts    |
|                  |                        | travel by a direct     |
|                  |                        | route; and             |
|                  |                        |                        |
|                  |                        | \(h\) For local        |
|                  |                        | transportation whether |
|                  |                        | to reimburse the full  |
|                  |                        | amount of              |
|                  |                        | transportation costs   |
|                  |                        | or only the amount by  |
|                  |                        | which transportation   |
|                  |                        | costs exceed the       |
|                  |                        | employee's normal      |
|                  |                        | costs for              |
|                  |                        | transportation         |
|                  |                        | between:               |
|                  |                        |                        |
|                  |                        | \(1\) Office or duty   |
|                  |                        | point and another      |
|                  |                        | place of business;     |
|                  |                        |                        |
|                  |                        | \(2\) Places of        |
|                  |                        | business; or           |
|                  |                        |                        |
|                  |                        | \(3\) Residence and    |
|                  |                        | place of business      |
|                  |                        | other than office or   |
|                  |                        | duty point.            |
|                  |                        |                        |
|                  |                        | .                      |
+------------------+------------------------+------------------------+
| **§ 301-70.103** | **In what circumstance | Travel by ship is not  |
|                  | may we authorize use   | generally regarded as  |
|                  | of ship service?**     | advantageous. You must |
|                  |                        | determine that the     |
|                  |                        | advantages accruing    |
|                  |                        | from the use of ocean  |
|                  |                        | transportation offset  |
|                  |                        | the higher costs       |
|                  |                        | associated with ship   |
|                  |                        | travel, i.e., per      |
|                  |                        | diem, transportation,  |
|                  |                        | and lost worktime.     |
+------------------+------------------------+------------------------+
| **§ 301-70.104** | **What factors should  | You should consider:   |
|                  | we consider in         |                        |
|                  | determining whether to | \(a\) The advantages   |
|                  | requirean employee to  | of using a Government  |
|                  | commit to the use of a | automobile. Such       |
|                  | Government             | advantages may         |
|                  | automobile?**          | include, but are not   |
|                  |                        | limited to:            |
|                  |                        |                        |
|                  |                        | \(1\) Full utilization |
|                  |                        | or availability of     |
|                  |                        | fleet vehicles;        |
|                  |                        |                        |
|                  |                        | \(2\) Lower cost;      |
|                  |                        |                        |
|                  |                        | \(3\) Official         |
|                  |                        | presence.              |
|                  |                        |                        |
|                  |                        | \(b\) The type of      |
|                  |                        | travel the employee    |
|                  |                        | performs. You should   |
|                  |                        | require such a         |
|                  |                        | commitment when an     |
|                  |                        | employee or group of   |
|                  |                        | employees requires the |
|                  |                        | use of an automobile   |
|                  |                        | for official travel on |
|                  |                        | a frequent or          |
|                  |                        | repetitive basis.      |
+------------------+------------------------+------------------------+
| **§ 301-70.105** | **May we prohibit an   | No, but if the         |
|                  | employee from using a  | employee elects to use |
|                  | POV on official        | a POV instead of an    |
|                  | travel?**              | alternative form of    |
|                  |                        | transportation you     |
|                  |                        | authorize, you must:   |
|                  |                        |                        |
|                  |                        | \(a\) Limit            |
|                  |                        | reimbursement to the   |
|                  |                        | constructive cost of   |
|                  |                        | the authorized method  |
|                  |                        | of transportation,     |
|                  |                        | which is the sum of    |
|                  |                        | per diem and           |
|                  |                        | transportation         |
|                  |                        | expenses the employee  |
|                  |                        | would reasonably have  |
|                  |                        | incurred when          |
|                  |                        | traveling by the       |
|                  |                        | authorized method of   |
|                  |                        | transportation; and    |
|                  |                        |                        |
|                  |                        | \(b\) Charge leave for |
|                  |                        | any duty hours that    |
|                  |                        | are missed as a result |
|                  |                        | of travel by POV.      |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart C - Policies and Procedures Relating to Per Diem Expenses**

+------------------+------------------------+------------------------+
| **§ 301-70.200** | **What governing       | You must establish     |
|                  | policies must we       | policies and           |
|                  | establish for          | procedures governing:  |
|                  | authorization          |                        |
|                  | andpayment of per diem | \(a\) Who will         |
|                  | expenses?**            | authorize a rest       |
|                  |                        | period;                |
|                  |                        |                        |
|                  |                        | \(b\) Circumstances    |
|                  |                        | allowing a rest period |
|                  |                        | during prolonged       |
|                  |                        | travel (see §          |
|                  |                        | 301-11.20 for minimum  |
|                  |                        | standards);            |
|                  |                        |                        |
|                  |                        | \(c\) If, and in what  |
|                  |                        | instances, you will    |
|                  |                        | allow an employee to   |
|                  |                        | return to his/her      |
|                  |                        | official station on    |
|                  |                        | non-workdays;          |
|                  |                        |                        |
|                  |                        | \(d\) Who will         |
|                  |                        | determine if an        |
|                  |                        | employee will be       |
|                  |                        | allowed to return to   |
|                  |                        | his/her official       |
|                  |                        | station on a case by   |
|                  |                        | case basis.            |
|                  |                        |                        |
|                  |                        | \(e\) Who will         |
|                  |                        | determine in what      |
|                  |                        | instances you will pay |
|                  |                        | a reduced per diem     |
|                  |                        | rate;                  |
|                  |                        |                        |
|                  |                        | \(f\) Who will         |
|                  |                        | determine, and in what |
|                  |                        | instances, actual      |
|                  |                        | expenses are           |
|                  |                        | appropriate in each    |
|                  |                        | individual case; and   |
|                  |                        |                        |
|                  |                        | \(g\) If you will      |
|                  |                        | define a radius        |
|                  |                        | broader than the       |
|                  |                        | official station in    |
|                  |                        | which per diem or      |
|                  |                        | actual expense will    |
|                  |                        | not be authorized.     |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart D - Policies and Procedures Relating to Miscellaneous
Expenses**

+------------------+------------------------+------------------------+
| **§ 301-70.300** | **How should we        | You should limit       |
|                  | administer the         | payment of             |
|                  | authorization and      | miscellaneous expenses |
|                  | payment of             | to only those expenses |
|                  | miscellaneous          | that are necessary and |
|                  | expenses?**            | in the interest of the |
|                  |                        | Government.            |
+------------------+------------------------+------------------------+
| **§ 301-70.301** | **What governing       | You must establish     |
|                  | policies must we       | policies and           |
|                  | establish for payment  | procedures governing:  |
|                  | of miscellaneous       |                        |
|                  | expenses?**            | \(a\) Who will         |
|                  |                        | determine when excess  |
|                  |                        | baggage is necessary   |
|                  |                        | for official travel;   |
|                  |                        |                        |
|                  |                        | \(b\) When you will    |
|                  |                        | pay for communications |
|                  |                        | services, including    |
|                  |                        | whether you will pay   |
|                  |                        | for a telephone call   |
|                  |                        | to the employee's home |
|                  |                        | or place where the     |
|                  |                        | employee's dependent   |
|                  |                        | children are;          |
|                  |                        |                        |
|                  |                        | \(c\) Who will         |
|                  |                        | determine if other     |
|                  |                        | miscellaneous expenses |
|                  |                        | are appropriate for    |
|                  |                        | reimbursement in       |
|                  |                        | connection with        |
|                  |                        | official travel.       |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart E - Policies and Procedures Relating to Travel of an Employee
with a Disability or Special Need**

+------------------+------------------------+------------------------+
| **§ 301-70.400** | **How should we        | You should authorize   |
|                  | authorize and          | and administer the     |
|                  | administer the payment | payment to reasonably  |
|                  | of additional travel   | accommodate            |
|                  | expenses for an        | employee(s) with       |
|                  | employee with a        | disabilities in        |
|                  | disability or special  | accordance with the    |
|                  | need?**                | Rehabilitation Act of  |
|                  |                        | 1973, as amended, 29   |
|                  |                        | U.S.C. 701-797(b) and  |
|                  |                        | 5 U.S.C. 3102 and Part |
|                  |                        | 301-13 of this         |
|                  |                        | chapter. An employee   |
|                  |                        | with a special need    |
|                  |                        | should be treated the  |
|                  |                        | same as an employee    |
|                  |                        | with a disability. The |
|                  |                        | additional travel      |
|                  |                        | expenses must be       |
|                  |                        | necessary to           |
|                  |                        | accommodate the        |
|                  |                        | employee's needs.      |
+------------------+------------------------+------------------------+
| **§ 301-70.401** | **What governing       | You must establish the |
|                  | policies and           | policies and           |
|                  | procedures must we     | procedures governing:  |
|                  | establish regarding    |                        |
|                  | travel of an employee  | \(a\) Who will         |
|                  | with a disability or   | determine if an        |
|                  | special need?**        | employee has a         |
|                  |                        | disability or special  |
|                  |                        | need which requires    |
|                  |                        | accommodation,         |
|                  |                        | including when         |
|                  |                        | documentation is       |
|                  |                        | necessary under §      |
|                  |                        | 301-10.123 , §         |
|                  |                        | 301-10.124 , §         |
|                  |                        | 301-10.162 , and §     |
|                  |                        | 301-10.183 , and when  |
|                  |                        | a determination may be |
|                  |                        | based on a clearly     |
|                  |                        | visible physical       |
|                  |                        | condition; and         |
|                  |                        |                        |
|                  |                        | \(b\) Who will         |
|                  |                        | determine how to       |
|                  |                        | reasonably accommodate |
|                  |                        | the employee and what  |
|                  |                        | expenses you will pay. |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart F - Policies and Procedures for Emergency Travel of Employee
Due to Illness or Injury**

+------------------+------------------------+------------------------+
| **§ 301-70.500** | **What governing       | Each agency must       |
|                  | policies and           | determine:             |
|                  | procedures should we   |                        |
|                  | establish relating to  | \(a\) When you will    |
|                  | emergency travel?**    | authorize emergency    |
|                  |                        | travel under part      |
|                  |                        | 301-30;                |
|                  |                        |                        |
|                  |                        | \(b\) Who will         |
|                  |                        | determine if the       |
|                  |                        | employee's situation   |
|                  |                        | warrants payment for   |
|                  |                        | emergency travel       |
|                  |                        | expenses;              |
|                  |                        |                        |
|                  |                        | \(c\) When and by whom |
|                  |                        | travel to an alternate |
|                  |                        | location other than    |
|                  |                        | official station or    |
|                  |                        | point of interruption  |
|                  |                        | will be authorized;    |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(d\) Who will         |
|                  |                        | determine when and if  |
|                  |                        | the definition of      |
|                  |                        | family may be extended |
|                  |                        | and to whom.           |
+------------------+------------------------+------------------------+
| **§ 301-70.501** | **Does per diem        | Yes, when an employee  |
|                  | continue when an       | interrupts a travel    |
|                  | employee interrupts a  | assignment because of  |
|                  | travel assignment      | an incapacitating      |
|                  | because of an          | illness or injury and  |
|                  | incapacitating illness | takes leave (annual or |
|                  | or injury?**           | sick), per diem will   |
|                  |                        | be allowed, not to     |
|                  |                        | exceed the maximum     |
|                  |                        | rate for the location  |
|                  |                        | where the interruption |
|                  |                        | occurs, for a          |
|                  |                        | reasonable period,     |
|                  |                        | normally not to exceed |
|                  |                        | 14 calendar days       |
|                  |                        | (including fractional  |
|                  |                        | days) for any one      |
|                  |                        | period of absence. You |
|                  |                        | may approve a longer   |
|                  |                        | period if justified.   |
+------------------+------------------------+------------------------+
| **§ 301-70.502** | **Are there any        | Yes, there are         |
|                  | limitations to the     | limitations to the     |
|                  | payment of these       | payment of these       |
|                  | expenses?**            | expenses. Per diem is  |
|                  |                        | not payable, or if     |
|                  |                        | paid, must be          |
|                  |                        | collected from the     |
|                  |                        | employee when\--       |
|                  |                        |                        |
|                  |                        | \(a\) The employee is  |
|                  |                        | confined to a hospital |
|                  |                        | or medical facility    |
|                  |                        | that is within the     |
|                  |                        | proximity of the       |
|                  |                        | official duty station  |
|                  |                        | or that is the same    |
|                  |                        | one the employee would |
|                  |                        | have been admitted to  |
|                  |                        | if the illness or      |
|                  |                        | injury had occurred    |
|                  |                        | while at the official  |
|                  |                        | duty station; and/or   |
|                  |                        |                        |
|                  |                        | \(b\) The Government   |
|                  |                        | provides or reimburses |
|                  |                        | the employee for       |
|                  |                        | hospitalization under  |
|                  |                        | any Federal statute    |
|                  |                        | (including             |
|                  |                        | hospitalization in a   |
|                  |                        | Department of Veterans |
|                  |                        | Affairs (VA) medical   |
|                  |                        | center or military     |
|                  |                        | hospital) other than 5 |
|                  |                        | U.S.C. 8901-8913       |
|                  |                        | (Federal Employees     |
|                  |                        | Health Benefits        |
|                  |                        | program).              |
+------------------+------------------------+------------------------+
| **§ 301-70.503** | **What additional      | When an employee       |
|                  | emergency expenses     | discontinues a TDY     |
|                  | should we allow for?** | assignment before its  |
|                  |                        | completion due to an   |
|                  |                        | incapacitating illness |
|                  |                        | or injury, you may     |
|                  |                        | pay\--                 |
|                  |                        |                        |
|                  |                        | \(a\) Transportation   |
|                  |                        | and per diem expenses  |
|                  |                        | for travel to an       |
|                  |                        | alternate location to  |
|                  |                        | receive medical        |
|                  |                        | treatment;             |
|                  |                        |                        |
|                  |                        | \(b\) Transportation   |
|                  |                        | and per diem expenses  |
|                  |                        | to return to the       |
|                  |                        | official station; and  |
|                  |                        |                        |
|                  |                        | \(c\) Transportation   |
|                  |                        | costs of a medically   |
|                  |                        | necessary attendant.   |
+------------------+------------------------+------------------------+
| **§ 301-70.504** | **When the employee is | Not if the interrupted |
|                  | able to travel, should | trip was authorized    |
|                  | we continue the use of | under a trip by trip   |
|                  | the existing travel    | authorization. If,     |
|                  | authorization?**       | when the employee's    |
|                  |                        | health has been        |
|                  |                        | restored, the agency   |
|                  |                        | decides that it is in  |
|                  |                        | the Government's       |
|                  |                        | interest to return the |
|                  |                        | employee to the TDY    |
|                  |                        | location, such return  |
|                  |                        | is considered to be a  |
|                  |                        | new travel assignment  |
|                  |                        | at Government expense. |
|                  |                        | An interrupted trip    |
|                  |                        | authorized under an    |
|                  |                        | open or limited open   |
|                  |                        | authorization may be   |
|                  |                        | continued without      |
|                  |                        | further authorization. |
+------------------+------------------------+------------------------+
| **§ 301-70.505** | **May any travel costs | Yes. When an employee, |
|                  | be reimbursed if the   | interrupts a TDY       |
|                  | employee travels to an | assignment because of  |
|                  | alternate location for | an incapacitating      |
|                  | medical treatment?**   | illness or injury and  |
|                  |                        | takes leave of absence |
|                  |                        | for travel to an       |
|                  |                        | alternate location to  |
|                  |                        | obtain medical         |
|                  |                        | services and returns   |
|                  |                        | to the TDY assignment, |
|                  |                        | you may reimburse      |
|                  |                        | certain excess travel  |
|                  |                        | costs provided in this |
|                  |                        | section. Specifically, |
|                  |                        | you may reimburse the  |
|                  |                        | excess (if any) of     |
|                  |                        | actual costs of travel |
|                  |                        | from the point of      |
|                  |                        | interruption to the    |
|                  |                        | alternate location and |
|                  |                        | return to the TDY      |
|                  |                        | assignment, over the   |
|                  |                        | constructive costs of  |
|                  |                        | round-trip travel      |
|                  |                        | between the official   |
|                  |                        | station and the        |
|                  |                        | alternate location.    |
|                  |                        | The nearest hospital   |
|                  |                        | or medical facility    |
|                  |                        | capable of treating    |
|                  |                        | the employee's illness |
|                  |                        | or injury will not,    |
|                  |                        | however, be considered |
|                  |                        | an alternate location. |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note to §301-70.505: An alternate location is a destination other than
the employee's official station or the point of interruption.**

+------------------+------------------------+------------------------+
| **§ 301-70.506** | **How do we define     | \(a\) Actual cost of   |
|                  | actual cost and        | travel will be the     |
|                  | constructive cost when | transportation         |
|                  | an employee interrupts | expenses incurred and  |
|                  | a travel assignment    | en route per diem for  |
|                  | because of an          | the travel as actually |
|                  | incapacitating illness | performed from the     |
|                  | or injury?**           | point of interruption  |
|                  |                        | to the alternate       |
|                  |                        | location and from the  |
|                  |                        | alternate location to  |
|                  |                        | the TDY assignment. No |
|                  |                        | per diem is allowed    |
|                  |                        | for time spent at the  |
|                  |                        | alternate location if  |
|                  |                        | confined to a medical  |
|                  |                        | facility.              |
|                  |                        |                        |
|                  |                        | \(b\) Constructive     |
|                  |                        | cost is the sum of     |
|                  |                        | transportation         |
|                  |                        | expenses the employee  |
|                  |                        | would reasonably have  |
|                  |                        | incurred for           |
|                  |                        | round-trip travel      |
|                  |                        | between the official   |
|                  |                        | station and the        |
|                  |                        | alternate location     |
|                  |                        | plus per diem          |
|                  |                        | calculated for the     |
|                  |                        | appropriate en route   |
|                  |                        | travel time.           |
+------------------+------------------------+------------------------+
| **§ 301-70.507** | **May we authorize per | Yes. Expenses of       |
|                  | diem if an employee    | appropriate            |
|                  | discontinues a TDY     | transportation and per |
|                  | assignment because of  | diem while en route    |
|                  | a personal emergency   | may be allowed, with   |
|                  | situation?**           | the approval of an     |
|                  |                        | appropriate agency     |
|                  |                        | official, for return   |
|                  |                        | travel from the point  |
|                  |                        | of interruption to the |
|                  |                        | official station.      |
+------------------+------------------------+------------------------+
| **§ 301-70.508** | **How do we handle     | You may reimburse      |
|                  | reimbursement if the   | certain excess travel  |
|                  | employee travels to an | costs (transportation  |
|                  | alternate location and | and en route per diem) |
|                  | returns to the TDY     | to the same extent as  |
|                  | location because of a  | provided in §          |
|                  | peronal emergency      | 301-70.501 for         |
|                  | situation?**           | incapacitating illness |
|                  |                        | or injury to the       |
|                  |                        | employee.              |
+------------------+------------------------+------------------------+
| **§ 301-70.509** | **What factors must we | Agencies must consider |
|                  | consider in expanding  | on a case by case      |
|                  | the definition of      | basis:                 |
|                  | family for emergency   |                        |
|                  | travel purposes?**     | \(a\) The extent of    |
|                  |                        | the emergency;         |
|                  |                        |                        |
|                  |                        | \(b\) The employee's   |
|                  |                        | relationship to the    |
|                  |                        | individual involved in |
|                  |                        | the emergency; and     |
|                  |                        |                        |
|                  |                        | \(c\) The degree of    |
|                  |                        | the employee's         |
|                  |                        | responsibility for the |
|                  |                        | individual involved in |
|                  |                        | the emergency.         |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart G - Policies and Procedures Relating to Threatened Law
Enforcement/Investigative Employees**

+------------------+------------------------+------------------------+
| **§ 301-70.600** | **What governing       | You must establish     |
|                  | policies and           | policies and           |
|                  | procedures must we     | procedures governing:  |
|                  | establish related to   |                        |
|                  | threatened law         | \(a\) When you will    |
|                  | enf                    | pay transportation and |
|                  | orcement/investigative | subsistence expenses   |
|                  | employees?**           | of threatened law      |
|                  |                        | enf                    |
|                  |                        | orcement/investigative |
|                  |                        | employees, under part  |
|                  |                        | 301-31 of this         |
|                  |                        | chapter;               |
|                  |                        |                        |
|                  |                        | \(b\) Who will         |
|                  |                        | determine the degree   |
|                  |                        | and seriousness of     |
|                  |                        | threat in each         |
|                  |                        | individual case;       |
|                  |                        |                        |
|                  |                        | \(c\) Who will         |
|                  |                        | determine what         |
|                  |                        | protective action      |
|                  |                        | should be taken,       |
|                  |                        | including the location |
|                  |                        | and duration of        |
|                  |                        | temporary lodging;     |
|                  |                        |                        |
|                  |                        | \(d\) Who will         |
|                  |                        | reevaluate the         |
|                  |                        | situation to determine |
|                  |                        | whether protective     |
|                  |                        | action should be       |
|                  |                        | continued or           |
|                  |                        | discontinued and how   |
|                  |                        | often;                 |
|                  |                        |                        |
|                  |                        | \(e\) What procedures  |
|                  |                        | must be followed to    |
|                  |                        | obtain authorization   |
|                  |                        | of transportation and  |
|                  |                        | subsistence expenses   |
|                  |                        | for threatened law     |
|                  |                        | enf                    |
|                  |                        | orcement/investigative |
|                  |                        | employees; and         |
|                  |                        |                        |
|                  |                        | \(f\) What special     |
|                  |                        | procedures must an     |
|                  |                        | employee follow to     |
|                  |                        | claim expenses.        |
+------------------+------------------------+------------------------+
| **§ 301-70.601** | **What factors should  | You should consider:   |
|                  | we consider in         |                        |
|                  | determining whether to | \(a\) The degree and   |
|                  | authorize payment of   | seriousness of the     |
|                  | transportation and     | threat. You should pay |
|                  | subsistence expenses   | transportation and     |
|                  | for threatened law     | subsistence expenses   |
|                  | enf                    | only if a situation    |
|                  | orcement/investigative | poses a legitimate     |
|                  | employees?**           | serious threat to      |
|                  |                        | life.                  |
|                  |                        |                        |
|                  |                        | \(b\) The option of    |
|                  |                        | relocating the         |
|                  |                        | employee. You should   |
|                  |                        | consider whether       |
|                  |                        | relocating the         |
|                  |                        | employee permanently   |
|                  |                        | would be advantageous  |
|                  |                        | given the specific     |
|                  |                        | nature of the threat,  |
|                  |                        | the continued          |
|                  |                        | disruption of the      |
|                  |                        | family, and the        |
|                  |                        | alternative costs of a |
|                  |                        | change of official     |
|                  |                        | station.               |
+------------------+------------------------+------------------------+
| **§ 301-70.602** | **How often must we    | You must reevaluate    |
|                  | reevaluate the payment | the situation every 30 |
|                  | of transportation and  | days based on the same |
|                  | subsistence expenses   | factors you considered |
|                  | to a threatened law    | when you first         |
|                  | enf                    | authorized the payment |
|                  | orcement/investigative | of the expenses.       |
|                  | employee?**            |                        |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart H - Policies and Procedures Relating to Mandatory Use of the
Government Contractor-Issued travel Charge Card for Official Travel**

+------------------+------------------------+------------------------+
| **§ 301-70.700** | **Must our employees   | Yes, your employees    |
|                  | use a Government       | must use a Government  |
|                  | contractor-issued      | contractor-issued      |
|                  | travel charge card for | travel charge card for |
|                  | official travel        | official travel        |
|                  | expenses? **           | expenses unless:       |
|                  |                        |                        |
|                  |                        | \(a\) A vendor does    |
|                  |                        | not accept the travel  |
|                  |                        | charge card;           |
|                  |                        |                        |
|                  |                        | \(b\) The              |
|                  |                        | Administrator of       |
|                  |                        | General Services has   |
|                  |                        | granted an             |
|                  |                        | exemption.(See § §     |
|                  |                        | 301-70.704 ); or       |
|                  |                        |                        |
|                  |                        | \(c\) Your agency head |
|                  |                        | or his/her designee    |
|                  |                        | has granted an         |
|                  |                        | exemption.             |
+------------------+------------------------+------------------------+
| **§ 301-70.701** | **Who has the          | \(a\) The              |
|                  | authority to grant     | Administrator of       |
|                  | exemptions to          | General Services will  |
|                  | mandatory use of       | exempt any payment,    |
|                  | Government             | person, type or class  |
|                  | contractor-issued      | of payments, or type   |
|                  | travel charge card for | or class of personnel  |
|                  | official travel? **    | in any case in         |
|                  |                        | which\--               |
|                  |                        |                        |
|                  |                        | \(1\) It is in the     |
|                  |                        | best interest of the   |
|                  |                        | United States to do    |
|                  |                        | so;                    |
|                  |                        |                        |
|                  |                        | \(2\) Payment through  |
|                  |                        | a travel charge card   |
|                  |                        | is impractical or      |
|                  |                        | imposes unreasonable   |
|                  |                        | burdens or costs on    |
|                  |                        | Federal employees or   |
|                  |                        | Federal agencies; or   |
|                  |                        |                        |
|                  |                        | \(3\) The Secretary of |
|                  |                        | Defense or the         |
|                  |                        | Secretary of           |
|                  |                        | Transportatation (for  |
|                  |                        | the Coast Guard)       |
|                  |                        | requests an exemption  |
|                  |                        | for the members of     |
|                  |                        | their uniformed        |
|                  |                        | services.              |
|                  |                        |                        |
|                  |                        | \(b\) The head of a    |
|                  |                        | Federal agency or      |
|                  |                        | his/her designee(s)    |
|                  |                        | may exempt any         |
|                  |                        | payment, person, type  |
|                  |                        | or class of payments,  |
|                  |                        | or type or class of    |
|                  |                        | agency personnel if    |
|                  |                        | the exemption is       |
|                  |                        | determined to be       |
|                  |                        | necessary in the       |
|                  |                        | interest of the        |
|                  |                        | agency.                |
+------------------+------------------------+------------------------+
| **§ 301-70.702** | **Must we notify the   | Yes, you must notify   |
|                  | Administrator of       | the Administrator of   |
|                  | General Services when  | General Services       |
|                  | we grant an            | (Attention: MTT), 1800 |
|                  | exemption?**           | F Street, NW,          |
|                  |                        | Washington, DC 20405,  |
|                  |                        | in writing within 30   |
|                  |                        | days after granting    |
|                  |                        | the exemption, stating |
|                  |                        | the reasons for the    |
|                  |                        | exemption.             |
+------------------+------------------------+------------------------+
| **§ 301-70.703** | **If we grant an       | No, an exemption from  |
|                  | exemption, does that   | use would not prevent  |
|                  | prevent the employee   | the employee from      |
|                  | from using the card on | using the Government   |
|                  | a voluntary basis?**   | contractor-issued      |
|                  |                        | travel charge card for |
|                  |                        | official travel        |
|                  |                        | expenses on a          |
|                  |                        | voluntary basis in     |
|                  |                        | accordance with your   |
|                  |                        | policies.              |
+------------------+------------------------+------------------------+
| **§ 301-70.704** | **What expenses and/or | The Administrator of   |
|                  | classes of employees   | General Services       |
|                  | are exempt from the    | exempts the following  |
|                  | mandatory use of the   | from the mandatory use |
|                  | Government             | of the Government      |
|                  | contractor-issued      | contractor-issued      |
|                  | travel charge card? ** | travel charge card:    |
|                  |                        |                        |
|                  |                        | \(a\) Expenses         |
|                  |                        | incurred at a vendor   |
|                  |                        | that does not accept   |
|                  |                        | the Government         |
|                  |                        | contractor-issued      |
|                  |                        | travel charge card;    |
|                  |                        |                        |
|                  |                        | \(b\) Laundry/dry      |
|                  |                        | cleaning;              |
|                  |                        |                        |
|                  |                        | \(c\) Parking;         |
|                  |                        |                        |
|                  |                        | \(d\) Local            |
|                  |                        | transportation system; |
|                  |                        |                        |
|                  |                        | \(e\) Taxi;            |
|                  |                        |                        |
|                  |                        | \(f\) Tips;            |
|                  |                        |                        |
|                  |                        | \(g\) Meals (only when |
|                  |                        | use of the card is     |
|                  |                        | impractical, i.e.,     |
|                  |                        | group meals or the     |
|                  |                        | Government             |
|                  |                        | contractor-issued      |
|                  |                        | travel charge card is  |
|                  |                        | not accepted);         |
|                  |                        |                        |
|                  |                        | \(h\) Phone calls      |
|                  |                        | (when a Government     |
|                  |                        | calling card is        |
|                  |                        | available for use in   |
|                  |                        | accordance with agency |
|                  |                        | policy);               |
|                  |                        |                        |
|                  |                        | \(i\) An employee who  |
|                  |                        | has an application     |
|                  |                        | pending for the travel |
|                  |                        | charge card;           |
|                  |                        |                        |
|                  |                        | \(j\) Individuals      |
|                  |                        | traveling on           |
|                  |                        | invitational travel;   |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(k\) New appointees.  |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note to §301-70.704: Relocation allowances prescribed in chapter 302
of this title, except en-route travel and househunting trip expenses are
not covered by this requirement.**

+------------------+------------------------+------------------------+
| **§ 301-70.705** | **What methods of      | When you grant an      |
|                  | payment for official   | exemption from use of  |
|                  | travel expenses may we | the Government         |
|                  | authorize when an      | contractor-issued      |
|                  | exemption from use of  | travel charge card,    |
|                  | the Government         | you may authorize one  |
|                  | contractor-issued      | or a combination of    |
|                  | travel charge card is  | the following methods  |
|                  | granted? **            | of payment:            |
|                  |                        |                        |
|                  |                        | \(a\) Personal funds,  |
|                  |                        | including cash or      |
|                  |                        | personal charge card;  |
|                  |                        |                        |
|                  |                        | \(b\) Travel advances; |
|                  |                        | or                     |
|                  |                        |                        |
|                  |                        | \(c\) Government       |
|                  |                        | Transportation Request |
|                  |                        | (GTR).                 |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note to §301-70.705: City pair contractors are not required to accept
payment by the methods in paragraph (a) or (b) of this section.**

+------------------+------------------------+------------------------+
| **§ 301-70.706** | **May an employee use  | No, the Government     |
|                  | the Government         | contractor-issued      |
|                  | contractor-issued      | travel charge card may |
|                  | travel charge card for | be used only for       |
|                  | purposes other than    | official travel        |
|                  | those associated with  | related expenses.      |
|                  | official travel ? **   |                        |
+------------------+------------------------+------------------------+
| **§ 301-70.707** | **What are the         | If one of your         |
|                  | consequences of using  | employees uses the     |
|                  | the Government         | Government             |
|                  | contractor-issued      | contractor-issued      |
|                  | travel charge card for | travel charge card for |
|                  | non-official travel    | purposes other than    |
|                  | purposes? **           | official travel, you   |
|                  |                        | may take appropriate   |
|                  |                        | disciplinary action.   |
+------------------+------------------------+------------------------+
| **§ 301-70.708** | **What can we do to    | To reduce travel       |
|                  | reduce travel charge   | charge card            |
|                  | card delinquencies?**  | delinquencies by your  |
|                  |                        | employees, you should  |
|                  |                        | consider implementing  |
|                  |                        | one or more of the     |
|                  |                        | following suggestions  |
|                  |                        | (this list is not      |
|                  |                        | comprehensive; you may |
|                  |                        | adopt other            |
|                  |                        | appropriate            |
|                  |                        | procedures):           |
|                  |                        |                        |
|                  |                        | \(a\) Agency travel    |
|                  |                        | program coordinators   |
|                  |                        | must be trained and    |
|                  |                        | aware of their         |
|                  |                        | responsibilities and   |
|                  |                        | the delinquency        |
|                  |                        | management tools       |
|                  |                        | available under your   |
|                  |                        | agreement with the     |
|                  |                        | travel charge card     |
|                  |                        | contractor (internet   |
|                  |                        | training is available  |
|                  |                        | for the GSA            |
|                  |                        | SmartPay(TM) Travel    |
|                  |                        | Charge Card at:        |
|                  |                        | http://fss.gsa.g       |
|                  |                        | ov/training/transtrav. |
|                  |                        |                        |
|                  |                        | \(b\) Ensure that      |
|                  |                        | managers and           |
|                  |                        | supervisors are        |
|                  |                        | provided monthly       |
|                  |                        | delinquency and        |
|                  |                        | questionable charges   |
|                  |                        | report.                |
|                  |                        |                        |
|                  |                        | \(c\) Periodically,    |
|                  |                        | but at least once a    |
|                  |                        | year, verify that      |
|                  |                        | cardholders are still  |
|                  |                        | current employees.     |
|                  |                        |                        |
|                  |                        | \(d\) For inactive     |
|                  |                        | accounts (cards not    |
|                  |                        | used within 6 months,  |
|                  |                        | one year, etc., reduce |
|                  |                        | card limit to \$1,     |
|                  |                        | increase dollar limit  |
|                  |                        | when necessary.        |
|                  |                        |                        |
|                  |                        | \(e\) Work with the    |
|                  |                        | charge card contractor |
|                  |                        | to block certain       |
|                  |                        | high-risk category     |
|                  |                        | codes (e.g. department |
|                  |                        | stores, automobile     |
|                  |                        | dealerships, specialty |
|                  |                        | stores), etc.          |
|                  |                        |                        |
|                  |                        | \(f\) Review ATM cash  |
|                  |                        | withdrawals for        |
|                  |                        | reasonableness and     |
|                  |                        | association with       |
|                  |                        | official travel.       |
|                  |                        |                        |
|                  |                        | \(g\) Implement a      |
|                  |                        | salary offset program. |
|                  |                        | (See part 301-76 of    |
|                  |                        | this chapter).         |
|                  |                        |                        |
|                  |                        | \(h\) Implement split  |
|                  |                        | disbursement in your   |
|                  |                        | travel vouchering      |
|                  |                        | system, so that an     |
|                  |                        | employee may authorize |
|                  |                        | you to make certain    |
|                  |                        | payments directly to   |
|                  |                        | the charge card        |
|                  |                        | contractor on the      |
|                  |                        | employee's behalf.     |
|                  |                        |                        |
|                  |                        | \(i\) Refer potential  |
|                  |                        | fraud cases to your    |
|                  |                        | agency IG for          |
|                  |                        | investigation.         |
|                  |                        |                        |
|                  |                        | \(j\) For some helpful |
|                  |                        | do's and don'ts for    |
|                  |                        | travel cardholders see |
|                  |                        | GSA publication        |
|                  |                        | (Card-F001) entitled   |
|                  |                        | "But I didn't know \*  |
|                  |                        | \* \* \--Helpful Hints |
|                  |                        | for Travel             |
|                  |                        | Cardholders". This     |
|                  |                        | publication is         |
|                  |                        | available on the       |
|                  |                        | internet at            |
|                  |                        | http://fss.gsa.gov/    |
|                  |                        | services/gsa-smartpay, |
|                  |                        | click on GSA SmartPay  |
|                  |                        | Agency Information,    |
|                  |                        | click on "But I didn't |
|                  |                        | know \* \* \* \--      |
|                  |                        | Helpful Hints for      |
|                  |                        | Travel Cardholders".   |
|                  |                        | You may print or call  |
|                  |                        | for telephone numbers  |
|                  |                        | listed for copies.     |
|                  |                        |                        |
|                  |                        | \(k\) Ensure that      |
|                  |                        | employees turn in      |
|                  |                        | their travel charge    |
|                  |                        | card when they retire  |
|                  |                        | or leave the agency.   |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note: Use of the pronouns "we", "you", and their variants throughout
this part refers to the agency.**

**PART 301-71 - Agency Travel Accounting Requirements**

**Subpart A - General**

Sec.

  ---------- ---------------------------------------------------------------------------------------------------
  301-71.1   What is the purpose of an agency travel accounting system?
             
  301-71.2   What are the standard data elements and when must they be captured on a travel accounting system?
             
  301-71.3   May we use electronic signatures on travel documents?
             
  ---------- ---------------------------------------------------------------------------------------------------

**Subpart B - Travel Authorization**

Sec.

  ------------ -----------------------------------------------------------------------------------
  301-71.100   What is the purpose of the travel authorization process?
               
  301-71.101   What travel may we authorize?
  301-71.102   May we issue a single authorization for a group of employees?
  301-71.103   What information must be included on all travel authorizations?
  301-71.104   Who must sign a travel authorization?
  301-71.105   Must we issue a written or electronic travel authorization in advance of travel?
  301-71.106   Who must sign a trip-by-trip authorization?
  301-71.107   Who must sign a trip-by-trip authorization?
               
  301-71.108   What internal policies and procedures must we establish for travel authorization?
               
  ------------ -----------------------------------------------------------------------------------

**Subpart C - Travel Claims for Reimbursement**

Sec.

  ------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  301-71.200   Who must review and sign travel claims?
               
  301-71.201   What are the reviewing official's responsibilities?
  301-71.202   May we pay a claim when an employee does not include a copy of the corresponding authorization?
  301-71.203   Who is responsible for the validity of the travel claim?
  301-71.204   Within how many calendar days after the submission of a proper travel claim must we reimburse the employee's allowable expenses?
  301-71.205   Under what circumstances may we disallow a claim for an expense?
  301-71.206   What must we do if we disallow a travel claim?
  301-71.207   What internal policies and procedures must we establish for travel reimbursement?
  301-71.208   Within how many calendar days after submission of the travel claim must we notify the employee of any errors in the claim?
  301-71.209   Must we pay a late payment fee if we fail to reimburse the employee within 30 calendar days after receipt of a proper travel claim?
  301-71.210   How do we calculate late payment fees?
  301-71.211   Is there a minimum amount the late payment fee must exceed before we will pay it?
  301-71.212   Should we report late payment fees as wages on a Form W-2?
  301-71.213   Is the additional fee, which is the equivalent to any late payment charge that the card contractor would have been able to charge had the employee not paid the bill, considered income?
               
  301-71.214   Does mandatory use of the Government contractor-issued travel charge card change the employee's obligation to pay his/her travel card bill by the due date?
               
  ------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Accounting for Travel Advances**

Sec.

  ------------ -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  301-71.300   What is the policy governing the use of travel advances?
               
  301-71.301   In situations where a lodging facility requires the payment of a deposit, may we reimburse an employee for an advance room deposit prior to the beginning of scheduled official travel?
  301-71.302   For how long may we issue a travel advance?
  301-71.303   What data must we capture in our travel advance accounting system?
  301-71.304   Are we responsible for ensuring the collection of outstanding travel advances?
  301-71.305   When must we employee account for a travel advance?
  301-71.306   Are there exceptions for collecting an advance at the time the employee files a travel claim?
  301-71.307   How do we collect the amount of a travel advance in excess of the amount of travel expenses substantiated by the employee?
  301-71.308   What should we do if the employee does not pay back a travel advance when the travel claim is filed?
               
  301-71.309   What internal policies and procedures must we establish governing travel advances?
               
  ------------ -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Authority:**5 U.S.C. 5707; 40 U.S.C. 486(c); § 2, Pub. L. 105-264, 112
Stat. 2350 (5 U.S.C. 5701 note).

**Subpart A - General**

+----------------+-------------------------+-------------------------+
| **§ 301-71.1** | **What is the purpose   | To:                     |
|                | of an agency travel     |                         |
|                | accounting system?**    | \(a\) Pay authorized    |
|                |                         | and allowable travel    |
|                |                         | expenses of employees;  |
|                |                         |                         |
|                |                         | \(b\) Provide standard  |
|                |                         | data necessary for the  |
|                |                         | management of official  |
|                |                         | travel; and             |
|                |                         |                         |
|                |                         | \(c\) Ensure adequate   |
|                |                         | accounting for all      |
|                |                         | travel and              |
|                |                         | transportation expenses |
|                |                         | for official travel.    |
+----------------+-------------------------+-------------------------+
| **§ 301-71.2** | **What are the standard | The data elements are   |
|                | data elements and when  | listed in appendix C of |
|                | must they be captured   | this chapter and must   |
|                | on a travel accounting  | be on any travel claim  |
|                | system?**               | form authorized for use |
|                |                         | by your employees.      |
+----------------+-------------------------+-------------------------+
| **§ 301-71.3** | **May we use electronic | Yes, if you meet the    |
|                | signatures on travel    | security and privacy    |
|                | documents?**            | requirements            |
|                |                         | established by the      |
|                |                         | National Institute of   |
|                |                         | Standards and           |
|                |                         | Technology (NIST) for   |
|                |                         | electronic data         |
|                |                         | interchange.            |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Subpart B - Travel Authorization**

+------------------+------------------------+------------------------+
| **§ 301-71.100** | **What is the purpose  | The purpose is to:     |
|                  | of the travel          |                        |
|                  | authorization          | \(a\) Provide the      |
|                  | process?**             | employee information   |
|                  |                        | regarding what         |
|                  |                        | expenses you will pay; |
|                  |                        |                        |
|                  |                        | \(b\) Provide travel   |
|                  |                        | service vendors with   |
|                  |                        | necessary              |
|                  |                        | documentation for the  |
|                  |                        | use of travel          |
|                  |                        | programs;              |
|                  |                        |                        |
|                  |                        | \(c\) Provide          |
|                  |                        | financial information  |
|                  |                        | necessary for          |
|                  |                        | budgetary planning;    |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(d\) Identify purpose |
|                  |                        | of travel.             |
+------------------+------------------------+------------------------+
| **§ 301-71.101** | **What travel may we   | You may authorize only |
|                  | authorize?**           | travel which is        |
|                  |                        | necessary to           |
|                  |                        | accomplish the         |
|                  |                        | purposes of the        |
|                  |                        | Government effectively |
|                  |                        | and economically. This |
|                  |                        | must be communicated   |
|                  |                        | to any official who    |
|                  |                        | has the authority to   |
|                  |                        | authorize travel.      |
+------------------+------------------------+------------------------+
| **§ 301-71.102** | **May we issue a       | Yes. You may issue a   |
|                  | single authorization   | single authorization   |
|                  | for a group of         | for a group of         |
|                  | employees?**           | employees when they    |
|                  |                        | are traveling together |
|                  |                        | on a single trip.      |
|                  |                        | However, you must      |
|                  |                        | attach a list of all   |
|                  |                        | travelers to the       |
|                  |                        | authorization.         |
+------------------+------------------------+------------------------+
| **§ 301-71.103** | **What information     | You must include:      |
|                  | must be included on    |                        |
|                  | all travel             | \(a\) The name of the  |
|                  | authorizations?**      | employee(s);           |
|                  |                        |                        |
|                  |                        | \(b\) The signature of |
|                  |                        | the proper authorizing |
|                  |                        | official;              |
|                  |                        |                        |
|                  |                        | \(c\) Purpose of       |
|                  |                        | travel;                |
|                  |                        |                        |
|                  |                        | \(d\) Any conditions   |
|                  |                        | of or limitations on   |
|                  |                        | that authorization;    |
|                  |                        |                        |
|                  |                        | \(e\) An estimate of   |
|                  |                        | the travel costs (for  |
|                  |                        | open authorizations it |
|                  |                        | should include an      |
|                  |                        | estimate of the travel |
|                  |                        | costs over the period  |
|                  |                        | covered); and          |
|                  |                        |                        |
|                  |                        | \(f\) A statement that |
|                  |                        | the employee(s) is     |
|                  |                        | (are) authorized to    |
|                  |                        | travel.                |
+------------------+------------------------+------------------------+
| **§ 301-71.104** | **Who must sign a      | Your agency head or an |
|                  | travel                 | official to whom such  |
|                  | authorization?**       | authority has been     |
|                  |                        | delegated. This        |
|                  |                        | authority may be       |
|                  |                        | delegated to any       |
|                  |                        | person(s) who is aware |
|                  |                        | of how the authorized  |
|                  |                        | travel will support    |
|                  |                        | the agency's mission,  |
|                  |                        | who is knowledgeable   |
|                  |                        | of the employee's      |
|                  |                        | travel plans and/or    |
|                  |                        | responsible for the    |
|                  |                        | travel funds paying    |
|                  |                        | for the travel         |
|                  |                        | involved.              |
+------------------+------------------------+------------------------+
| **§ 301-71.105** | **Must we issue a      | Yes, except when       |
|                  | written or electronic  | advance written or     |
|                  | travel authorization   | electronic             |
|                  | in advance of          | authorization is not   |
|                  | travel?**              | possible or practical  |
|                  |                        | and approval is in     |
|                  |                        | accordance with §      |
|                  |                        | 301-2.1 and § 301-2.5  |
|                  |                        | for:                   |
|                  |                        |                        |
|                  |                        | \(a\) Use of           |
|                  |                        | premium-class service  |
|                  |                        | on common carrier      |
|                  |                        | transportation;        |
|                  |                        |                        |
|                  |                        | \(b\) Use of a foreign |
|                  |                        | air carrier;           |
|                  |                        |                        |
|                  |                        | \(c\) Use of reduced   |
|                  |                        | fares for group or     |
|                  |                        | charter arrangements;  |
|                  |                        |                        |
|                  |                        | \(d\) Use of cash to   |
|                  |                        | pay for common carrier |
|                  |                        | transportation;        |
|                  |                        |                        |
|                  |                        | \(e\) Use of           |
|                  |                        | extra-fare train       |
|                  |                        | service;               |
|                  |                        |                        |
|                  |                        | \(f\) Travel by ship;  |
|                  |                        |                        |
|                  |                        | \(g\) Use of a rental  |
|                  |                        | car;                   |
|                  |                        |                        |
|                  |                        | \(h\) Use of a         |
|                  |                        | Government aircraft;   |
|                  |                        |                        |
|                  |                        | \(i\) Payment of       |
|                  |                        | reduced rate per diem; |
|                  |                        |                        |
|                  |                        | \(j\) Payment of       |
|                  |                        | actual expenses;       |
|                  |                        |                        |
|                  |                        | \(k\) Travel expenses  |
|                  |                        | related to emergency   |
|                  |                        | travel;                |
|                  |                        |                        |
|                  |                        | \(l\) Transportation   |
|                  |                        | expenses related to    |
|                  |                        | threatened law         |
|                  |                        | enf                    |
|                  |                        | orcement/investigative |
|                  |                        | employees and members  |
|                  |                        | of their immediate     |
|                  |                        | families;              |
|                  |                        |                        |
|                  |                        | \(m\) Travel expenses  |
|                  |                        | related to travel to a |
|                  |                        | foreign area, except   |
|                  |                        | as provided by agency  |
|                  |                        | mission;               |
|                  |                        |                        |
|                  |                        | \(n\) Acceptance of    |
|                  |                        | payment from a         |
|                  |                        | non-Federal source for |
|                  |                        | travel expenses (see   |
|                  |                        | chapter 304 of this    |
|                  |                        | title); and            |
|                  |                        |                        |
|                  |                        | \(o\) Travel expenses  |
|                  |                        | related to attendance  |
|                  |                        | at a conference.       |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note to §301-71.105: You should establish procedures for travel
situations where it is not practical or possible to issue a written
authorization in advance, except for paragraphs (c), (i), (n), and (o),
which always require written or electronic advance authorization.**

+----------------------+----------------------+----------------------+
| **§ 301-71.106**     | **Who must sign a    | The appropriate      |
|                      | trip-by-trip         | official is          |
|                      | authorization?**     | determined as        |
|                      |                      | follows:             |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **For**              | **The appropriate    |                      |
|                      | official to sign a   |                      |
|                      | trip-by-trip         |                      |
|                      | authorization is**   |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Use of cash to       | An official at as    |                      |
| procure common       | low an               |                      |
| carrier              | administrative level |                      |
| transportation.      | as permitted by 41   |                      |
|                      | CFR 101-203.2 to     |                      |
|                      | ensure adequate      |                      |
|                      | consideration and    |                      |
|                      | review of the        |                      |
|                      | circumstances.       |                      |
+----------------------+----------------------+----------------------+
| Travel on a          | Determined under 41  |                      |
| Government aircraft. | CFR 101-37.405.      |                      |
+----------------------+----------------------+----------------------+
| Acceptance of        | An official at as    |                      |
| payment from a       | low an               |                      |
| non-Federal source   | administrative level |                      |
| for travel expenses. | as permitted by 41   |                      |
|                      | CFR part 304 to      |                      |
|                      | ensure adequate      |                      |
|                      | consideration and    |                      |
|                      | review of the        |                      |
|                      | circumstances        |                      |
|                      | surrounding the      |                      |
|                      | offer and acceptance |                      |
|                      | of the payment.      |                      |
+----------------------+----------------------+----------------------+
| Travel expenses      | A senior agency      |                      |
| related to           | official.            |                      |
| attendance at a      |                      |                      |
| conference.          |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| All other specific   | An official who may  |                      |
| authorizations.      | issue the employee a |                      |
|                      | general              |                      |
|                      | authorization.       |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 301-71.107**     | **Who must sign a    | The following        |
|                      | trip-by-trip         | factors must be      |
|                      | authorization?**     | considered:          |
|                      |                      |                      |
|                      |                      | \(a\) The need for   |
|                      |                      | the travel;          |
|                      |                      |                      |
|                      |                      | \(b\) The use of     |
|                      |                      | travel substitutes   |
|                      |                      | (e.g., mail,         |
|                      |                      | teleconferencing,    |
|                      |                      | etc.);               |
|                      |                      |                      |
|                      |                      | \(c\) The most cost  |
|                      |                      | effective routing    |
|                      |                      | and means of         |
|                      |                      | accomplishing        |
|                      |                      | travel; and          |
|                      |                      |                      |
|                      |                      | \(d\) The employee's |
|                      |                      | travel plans,        |
|                      |                      | including plans to   |
|                      |                      | take leave in        |
|                      |                      | conjunction with     |
|                      |                      | travel.              |
+----------------------+----------------------+----------------------+
| **§ 301-71.108**     | **What internal      | You must establish   |
|                      | policies and         | the following:       |
|                      | procedures must we   |                      |
|                      | establish for travel | \(a\) The            |
|                      | authorization?**     | circumstances under  |
|                      |                      | which different      |
|                      |                      | types of travel      |
|                      |                      | authorizations will  |
|                      |                      | be used, consistent  |
|                      |                      | with the guidelines  |
|                      |                      | in this subpart;     |
|                      |                      |                      |
|                      |                      | \(b\) Who will be    |
|                      |                      | authorized to sign   |
|                      |                      | travel               |
|                      |                      | authorizations; and  |
|                      |                      |                      |
|                      |                      | \(c\) What format    |
|                      |                      | you will use for     |
|                      |                      | travel               |
|                      |                      | authorizations.      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Subpart C - Travel Claims for Reimbursement**

+------------------+------------------------+------------------------+
| **§ 301-71.200** | **Who must review and  | The travel             |
|                  | sign travel claims?**  | authorizing/approving  |
|                  |                        | official or his/her    |
|                  |                        | designee (e.g.,        |
|                  |                        | supervisor of the      |
|                  |                        | traveler), must review |
|                  |                        | and sign travel claims |
|                  |                        | to confirm the         |
|                  |                        | authorized travel.     |
+------------------+------------------------+------------------------+
| **§ 301-71.201** | **What are the         | The reviewing official |
|                  | reviewing official's   | must have full         |
|                  | responsibilities?**    | knowledge of the       |
|                  |                        | employee's activities. |
|                  |                        | He/she must ensure:    |
|                  |                        |                        |
|                  |                        | \(a\) The claim is     |
|                  |                        | properly prepared in   |
|                  |                        | accordance with the    |
|                  |                        | pertinent regulations  |
|                  |                        | and agency procedures; |
|                  |                        |                        |
|                  |                        | \(b\) A copy of        |
|                  |                        | authorization for      |
|                  |                        | travel is provided;    |
|                  |                        |                        |
|                  |                        | \(c\) The types of     |
|                  |                        | expenses claimed are   |
|                  |                        | authorized and         |
|                  |                        | allowable expenses;    |
|                  |                        |                        |
|                  |                        | \(d\) The amounts      |
|                  |                        | claimed are accurate;  |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(e\) The required     |
|                  |                        | receipts, statements,  |
|                  |                        | justifications, etc.   |
|                  |                        | are attached to the    |
|                  |                        | travel claim.          |
+------------------+------------------------+------------------------+
| **§ 301-71.202** | **May we pay a claim   | Yes, as long as the    |
|                  | when an employee does  | travel claim was       |
|                  | not include a copy of  | signed by the          |
|                  | the corresponding      | approving/authorizing  |
|                  | authorization?**       | official, except for   |
|                  |                        | the following, which   |
|                  |                        | require advance        |
|                  |                        | authorization:         |
|                  |                        |                        |
|                  |                        | \(a\) Use of reduced   |
|                  |                        | fares for group or     |
|                  |                        | charter arrangements;  |
|                  |                        |                        |
|                  |                        | \(b\) Payment of a     |
|                  |                        | reduced rate of per    |
|                  |                        | diem for subsistence   |
|                  |                        | expenses;              |
|                  |                        |                        |
|                  |                        | \(c\) Acceptance of    |
|                  |                        | payment from a         |
|                  |                        | non-Federal source for |
|                  |                        | travel expenses; and   |
|                  |                        |                        |
|                  |                        | \(d\) Travel expenses  |
|                  |                        | related to attendance  |
|                  |                        | at a conference.       |
+------------------+------------------------+------------------------+
| **§ 301-71.203** | **Who is responsible   | The certifying officer |
|                  | for the validity of    | assumes ultimate       |
|                  | the travel claim?**    | responsibility under   |
|                  |                        | 31 U.S.C. 3528 for the |
|                  |                        | validity of the claim; |
|                  |                        | however:               |
|                  |                        |                        |
|                  |                        | \(a\) The traveler     |
|                  |                        | must ensure all travel |
|                  |                        | expenses are prudent   |
|                  |                        | and necessary and      |
|                  |                        | submit the expenses in |
|                  |                        | the form of a proper   |
|                  |                        | claim;                 |
|                  |                        |                        |
|                  |                        | \(b\) The              |
|                  |                        | authorizing/approving  |
|                  |                        | official shall review  |
|                  |                        | the completed claim to |
|                  |                        | ensure that the claim  |
|                  |                        | is properly prepared   |
|                  |                        | in accordance with     |
|                  |                        | regulations and agency |
|                  |                        | procedures prior to    |
|                  |                        | authorizing it for     |
|                  |                        | payment.               |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note to §301-71.203: You should consider limiting the levels of
approval to the lowest level of management.**

+------------------+------------------------+------------------------+
| **§ 301-71.204** | **Within how many      | You must reimburse the |
|                  | calendar days after    | employee within 30     |
|                  | the submission of a    | calendar days after    |
|                  | proper travel claim    | the employee submits a |
|                  | must we reimburse the  | proper travel claim to |
|                  | employee's allowable   | the agency's           |
|                  | expenses?**            | designated approving   |
|                  |                        | office. You must use a |
|                  |                        | satisfactory           |
|                  |                        | recordkeeping system   |
|                  |                        | to track submission of |
|                  |                        | travel claims. For     |
|                  |                        | example, travel claims |
|                  |                        | submitted by mail, in  |
|                  |                        | accordance with agency |
|                  |                        | policy, could be       |
|                  |                        | annotated with the     |
|                  |                        | time and date of       |
|                  |                        | receipt by the agency. |
|                  |                        | You could consider     |
|                  |                        | travel claims          |
|                  |                        | electronically         |
|                  |                        | submitted to the       |
|                  |                        | designated approving   |
|                  |                        | office as submitted on |
|                  |                        | the date indicated on  |
|                  |                        | an email log, or on    |
|                  |                        | the next business day  |
|                  |                        | if submitted after     |
|                  |                        | normal working hours.  |
|                  |                        | However, claims for    |
|                  |                        | the following          |
|                  |                        | relocation allowances  |
|                  |                        | are exempt from this   |
|                  |                        | provision:             |
|                  |                        |                        |
|                  |                        | \(a\) Transportation   |
|                  |                        | and storage of         |
|                  |                        | household goods and    |
|                  |                        | professional books,    |
|                  |                        | papers, and equipment; |
|                  |                        |                        |
|                  |                        | \(b\) Transportation   |
|                  |                        | of mobile home;        |
|                  |                        |                        |
|                  |                        | \(c\) Transportation   |
|                  |                        | of a privately owned   |
|                  |                        | vehicle;               |
|                  |                        |                        |
|                  |                        | \(d\) Temporary        |
|                  |                        | quarters subsistence   |
|                  |                        | expense, when not paid |
|                  |                        | as lump sum;           |
|                  |                        |                        |
|                  |                        | \(e\) Residence        |
|                  |                        | transaction expenses;  |
|                  |                        |                        |
|                  |                        | \(f\) Relocation       |
|                  |                        | income tax allowance;  |
|                  |                        |                        |
|                  |                        | \(g\) Use of a         |
|                  |                        | relocation services    |
|                  |                        | company;               |
|                  |                        |                        |
|                  |                        | \(h\) Home marketing   |
|                  |                        | incentive payments;    |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(i\) Allowance for    |
|                  |                        | property management    |
|                  |                        | services.              |
+------------------+------------------------+------------------------+
| **§ 301-71.205** | **Under what           | If the employee:       |
|                  | circumstances may we   |                        |
|                  | disallow a claim for   | \(a\) Does not         |
|                  | an expense?**          | properly itemize       |
|                  |                        | his/her expenses;      |
|                  |                        |                        |
|                  |                        | \(b\) Does not provide |
|                  |                        | required receipts or   |
|                  |                        | other documentation to |
|                  |                        | support the claim; or  |
|                  |                        |                        |
|                  |                        | \(c\) Claims an        |
|                  |                        | expense which is not   |
|                  |                        | authorized.            |
+------------------+------------------------+------------------------+
| **§ 301-71.206** | **What must we do if   | You must:              |
|                  | we disallow a travel   |                        |
|                  | claim?**               | \(a\) Pay the employee |
|                  |                        | the amount of the      |
|                  |                        | travel claim which is  |
|                  |                        | not in dispute;        |
|                  |                        |                        |
|                  |                        | \(b\) Notify the       |
|                  |                        | employee that the      |
|                  |                        | claim was disallowed   |
|                  |                        | with a detailed        |
|                  |                        | explanation of why;    |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(c\) Tell the         |
|                  |                        | employee how to appeal |
|                  |                        | the disallowance if    |
|                  |                        | he/she desires an      |
|                  |                        | appeal, and your       |
|                  |                        | process and schedule   |
|                  |                        | for deciding the       |
|                  |                        | appeal.                |
+------------------+------------------------+------------------------+
| **§ 301-71.207** | **What internal        | You must establish     |
|                  | policies and           | policies and           |
|                  | procedures must we     | procedures governing:  |
|                  | establish for travel   |                        |
|                  | reimbursement?**       | \(a\) Who are the      |
|                  |                        | proper officials to    |
|                  |                        | review, approve, and   |
|                  |                        | certify travel claims  |
|                  |                        | (including travel      |
|                  |                        | claims requiring       |
|                  |                        | special                |
|                  |                        | authorization);        |
|                  |                        |                        |
|                  |                        | \(b\) How an employee  |
|                  |                        | should submit a travel |
|                  |                        | claim (including       |
|                  |                        | whether to use a       |
|                  |                        | standard form or an    |
|                  |                        | agency form and        |
|                  |                        | whether the form       |
|                  |                        | should be written or   |
|                  |                        | electronic);           |
|                  |                        |                        |
|                  |                        | \(c\) When you will    |
|                  |                        | exempt employees from  |
|                  |                        | the requirement for a  |
|                  |                        | receipt;               |
|                  |                        |                        |
|                  |                        | \(d\) Timeframes for   |
|                  |                        | employee to submit a   |
|                  |                        | claim (see § 301-52.7  |
|                  |                        | );                     |
|                  |                        |                        |
|                  |                        | \(e\) Timeframe for    |
|                  |                        | agency to pay a claim  |
|                  |                        | (see § 301-71.204 );   |
|                  |                        |                        |
|                  |                        | \(f\) Process for      |
|                  |                        | disallowing a claim;   |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(g\) Process for      |
|                  |                        | resolving a disallowed |
|                  |                        | claim.                 |
+------------------+------------------------+------------------------+
| **§ 301-71.208** | **Within how many      | You must notify the    |
|                  | calendar days after    | employee as soon as    |
|                  | submission of the      | practicable after the  |
|                  | travel claim must we   | employee's submission  |
|                  | notify the employee of | of the travel claim of |
|                  | any errors in the      | any error that would   |
|                  | claim?**               | prevent payment within |
|                  |                        | 30 calendar days after |
|                  |                        | submission and provide |
|                  |                        | the reason(s) why the  |
|                  |                        | claim is not proper.   |
|                  |                        | However, not later     |
|                  |                        | than May 1, 2002, you  |
|                  |                        | must achieve a maximum |
|                  |                        | time period of seven   |
|                  |                        | working days for       |
|                  |                        | notifying an employee  |
|                  |                        | that his/her travel    |
|                  |                        | claim is not proper.   |
+------------------+------------------------+------------------------+
| **§ 301-71.209** | **Must we pay a late   | Yes, a late payment    |
|                  | payment fee if we fail | fee, in addition to    |
|                  | to reimburse the       | the amount due the     |
|                  | employee within 30     | employee, must be paid |
|                  | calendar days after    | for any proper travel  |
|                  | receipt of a proper    | claim not reimbursed   |
|                  | travel claim?**        | within 30 calendar     |
|                  |                        | days of submission to  |
|                  |                        | the approving          |
|                  |                        | official.              |
+------------------+------------------------+------------------------+
| **§ 301-71.210** | **How do we calculate  | Late payment fees are  |
|                  | late payment fees?**   | calculated either by:  |
|                  |                        |                        |
|                  |                        | \(a\) Using the        |
|                  |                        | prevailing Prompt      |
|                  |                        | Payment Act Interest   |
|                  |                        | Rate beginning on the  |
|                  |                        | 31st day after         |
|                  |                        | submission of a proper |
|                  |                        | travel claim and       |
|                  |                        | ending on the date on  |
|                  |                        | which payment is made, |
|                  |                        | or                     |
|                  |                        |                        |
|                  |                        | \(b\) A flat fee, of   |
|                  |                        | not less than the      |
|                  |                        | prompt payment amount, |
|                  |                        | based on an agencywide |
|                  |                        | average of travel      |
|                  |                        | claim payments; and    |
|                  |                        |                        |
|                  |                        | \(c\) In addition to   |
|                  |                        | the fee required by    |
|                  |                        | paragraphs (a) and (b) |
|                  |                        | of this section, you   |
|                  |                        | must also pay an       |
|                  |                        | amount equivalent to   |
|                  |                        | any late payment       |
|                  |                        | charge that the card   |
|                  |                        | contractor would have  |
|                  |                        | been able to charge    |
|                  |                        | had the employee not   |
|                  |                        | paid the bill. Payment |
|                  |                        | of this additional fee |
|                  |                        | will be based upon the |
|                  |                        | effective date that a  |
|                  |                        | late payment charge    |
|                  |                        | would be allowed under |
|                  |                        | the agreement between  |
|                  |                        | the employee and the   |
|                  |                        | card contractor.       |
+------------------+------------------------+------------------------+
| **§ 301-71.211** | **Is there a minimum   | Yes, a late payment    |
|                  | amount the late        | fee will only be paid  |
|                  | payment fee must       | when the computed late |
|                  | exceed before we will  | payment fee is \$1.00  |
|                  | pay it?**              | or greater.            |
+------------------+------------------------+------------------------+
| **§ 301-71.212** | **Should we report     | No, the Internal       |
|                  | late payment fees as   | Revenue Service (IRS)  |
|                  | wages on a Form W-2?** | has determined that    |
|                  |                        | the late payment fee   |
|                  |                        | is in the nature of    |
|                  |                        | interest (compensation |
|                  |                        | for the use of money). |
+------------------+------------------------+------------------------+
| **§ 301-71.213** | **Is the additional    | Yes, you must report   |
|                  | fee, which is the      | this late payment fee  |
|                  | equivalent to any late | as additional wages on |
|                  | payment charge that    | Form W-2.              |
|                  | the card contractor    |                        |
|                  | would have been able   |                        |
|                  | to charge had the      |                        |
|                  | employee not paid the  |                        |
|                  | bill, considered       |                        |
|                  | income?**              |                        |
+------------------+------------------------+------------------------+
| **§ 301-71.214** | **Does mandatory use   | No, mandatory use of   |
|                  | of the Government      | the Government         |
|                  | contractor-issued      | contractor-issued      |
|                  | travel charge card     | travel charge card     |
|                  | change the employee's  | does not relieve the   |
|                  | obligation to pay      | employee of his/her    |
|                  | his/her travel card    | obligation to honor    |
|                  | bill by the due        | his/her cardholder     |
|                  | date?**                | payment agreement.     |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart D - Accounting for Travel Advances**

+------------------+------------------------+------------------------+
| **§ 301-71.300** | **What is the policy   | You should minimize    |
|                  | governing the use of   | the use of cash travel |
|                  | travel advances?**     | advances. However, you |
|                  |                        | should not require an  |
|                  |                        | employee to pay travel |
|                  |                        | expenses using         |
|                  |                        | personal funds unless  |
|                  |                        | the employee has       |
|                  |                        | elected not to use     |
|                  |                        | alternative resources  |
|                  |                        | provided by the        |
|                  |                        | Government, such as a  |
|                  |                        | Government             |
|                  |                        | contractor-issued      |
|                  |                        | charge card.           |
+------------------+------------------------+------------------------+
| **§ 301-71.301** | **In situations where  | Yes, you may reimburse |
|                  | a lodging facility     | an employee an advance |
|                  | requires the payment   | room deposit, when     |
|                  | of a deposit, may we   | such a deposit is      |
|                  | reimburse an employee  | required by the        |
|                  | for an advance room    | lodging facility to    |
|                  | deposit prior to the   | secure a room          |
|                  | beginning of scheduled | reservation, prior to  |
|                  | official travel?**     | the beginning of an    |
|                  |                        | employee's scheduled   |
|                  |                        | official travel.       |
|                  |                        | However, if the        |
|                  |                        | employee is reimbursed |
|                  |                        | the advance room       |
|                  |                        | deposit, but fails to  |
|                  |                        | perform the scheduled  |
|                  |                        | official travel for    |
|                  |                        | reasons not acceptable |
|                  |                        | to the agency,         |
|                  |                        | resulting in the       |
|                  |                        | forfeit of the         |
|                  |                        | deposit, the employee  |
|                  |                        | is indebted to the     |
|                  |                        | Government and must    |
|                  |                        | repay that amount in a |
|                  |                        | timely manner as       |
|                  |                        | prescribed by you.     |
+------------------+------------------------+------------------------+
| **§ 301-71.302** | **For how long may we  | You may issue a travel |
|                  | issue a travel         | advance for a          |
|                  | advance?**             | reasonable period not  |
|                  |                        | to exceed 45 days.     |
+------------------+------------------------+------------------------+
| **§ 301-71.303** | **What data must we    | You must capture the   |
|                  | capture in our travel  | following data:        |
|                  | advance accounting     |                        |
|                  | system?**              | \(a\) The name and     |
|                  |                        | social security number |
|                  |                        | of each employee who   |
|                  |                        | has an advance;        |
|                  |                        |                        |
|                  |                        | \(b\) The amount of    |
|                  |                        | the advance;           |
|                  |                        |                        |
|                  |                        | \(c\) The date of      |
|                  |                        | issuance; and          |
|                  |                        |                        |
|                  |                        | \(d\) The date of      |
|                  |                        | reconciliation for     |
|                  |                        | unused portions of     |
|                  |                        | travel advances.       |
+------------------+------------------------+------------------------+
| **§ 301-71.304** | **Are we responsible   | Yes.                   |
|                  | for ensuring the       |                        |
|                  | collection of          |                        |
|                  | outstanding travel     |                        |
|                  | advances?**            |                        |
+------------------+------------------------+------------------------+
| **§ 301-71.305** | **When must we         | An employee must       |
|                  | employee account for a | account for an         |
|                  | travel advance?**      | outstanding travel     |
|                  |                        | advance each time a    |
|                  |                        | travel claim is filed. |
|                  |                        | If the employee        |
|                  |                        | receives a travel      |
|                  |                        | advance but determines |
|                  |                        | that the related       |
|                  |                        | travel will not be     |
|                  |                        | performed, then the    |
|                  |                        | employee must inform   |
|                  |                        | you that the travel    |
|                  |                        | will not be performed  |
|                  |                        | and repay the advance  |
|                  |                        | at that time.          |
+------------------+------------------------+------------------------+
| **§ 301-71.306** | **Are there exceptions | Yes, when the employee |
|                  | for collecting an      | is in a continuous     |
|                  | advance at the time    | travel status and      |
|                  | the employee files a   |                        |
|                  | travel claim?**        | \(a\) You review each  |
|                  |                        | outstanding travel     |
|                  |                        | advance on a periodic  |
|                  |                        | basis (the period will |
|                  |                        | be for a reasonable    |
|                  |                        | time of 45 days or     |
|                  |                        | less); and             |
|                  |                        |                        |
|                  |                        | \(b\) You determine    |
|                  |                        | the amount, if any, of |
|                  |                        | the outstanding        |
|                  |                        | balance exceeds the    |
|                  |                        | amount of estimated    |
|                  |                        | travel expenses for    |
|                  |                        | the authorized period  |
|                  |                        | and collect the excess |
|                  |                        | amount from the        |
|                  |                        | employee.              |
+------------------+------------------------+------------------------+
| **§ 301-71.307** | **How do we collect    | When the outstanding   |
|                  | the amount of a travel | advance exceeds what   |
|                  | advance in excess of   | you owe the employee,  |
|                  | the amount of travel   | then the employee must |
|                  | expenses substantiated | submit cash or a check |
|                  | by the employee?**     | for the difference in  |
|                  |                        | accordance with your   |
|                  |                        | policy. Your failure   |
|                  |                        | to collect the amount  |
|                  |                        | in excess of           |
|                  |                        | substantiated expenses |
|                  |                        | will cause a violation |
|                  |                        | of the accountable     |
|                  |                        | plan rules contained   |
|                  |                        | in the Internal        |
|                  |                        | Revenue Code (title 26 |
|                  |                        | of the United States   |
|                  |                        | Code).                 |
+------------------+------------------------+------------------------+
| **§ 301-71.308** | **What should we do if | You should take        |
|                  | the employee does not  | alternative steps to   |
|                  | pay back a travel      | collect the debt       |
|                  | advance when the       | including:             |
|                  | travel claim is        |                        |
|                  | filed?**               | \(a\) Offset against   |
|                  |                        | the employee's salary, |
|                  |                        | a retirement credit,   |
|                  |                        | or other amount owed   |
|                  |                        | the employee;          |
|                  |                        |                        |
|                  |                        | \(b\) Deduction from   |
|                  |                        | an amount the          |
|                  |                        | Government owes the    |
|                  |                        | employee; or           |
|                  |                        |                        |
|                  |                        | \(c\) Any other legal  |
|                  |                        | method of recovery.    |
+------------------+------------------------+------------------------+
| **§ 301-71.309** | **What internal        | Accounting for cash    |
|                  | policies and           | advances for travel,   |
|                  | procedures must we     | recovery, and          |
|                  | establish governing    | reimbursement shall be |
|                  | travel advances?**     | in accordance with     |
|                  |                        | procedures prescribed  |
|                  |                        | by the General         |
|                  |                        | Accounting Office (see |
|                  |                        | General Accounting     |
|                  |                        | Office Policy and      |
|                  |                        | Procedures Manual for  |
|                  |                        | Guidance of Federal    |
|                  |                        | Agencies, Title 7,     |
|                  |                        | Fiscal Procedures).    |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**PART 301-72 - Agency Responsibilities Related to Common Carrier
Transportation**

**Subpart A - Procurement of Common Carrier Transportation**

Sec.

  ---------- -----------------------------------------------------------------------------------------------------------
  301-72.1   Why is common carrier presumed to be the most advantageous method of transportation?
             
  301-72.2   May we utilize methods of transportation other than common carrier (e.g. POVs, chartered vehicles, etc.)?
             
  301-72.3   What method of payment must we authorize for common carrier transportation?
             
  ---------- -----------------------------------------------------------------------------------------------------------

**Subpart B - Accounting for Common Carrier Transportation**

Sec.

  ------------ -------------------------------------------------------------------------------------------------------------
  301-72.100   What must my travel accounting system do in relation to common carrier transportation?
               
  301-72.101   What information should we provide an employee before authorizing the use of common carrier transportation?
               
  ------------ -------------------------------------------------------------------------------------------------------------

**Subpart C - Cash Payments for Procuring Common Carrier Transportation
Services**

Sec.

  ------------ --------------------------------------------------------------------------------------------------------------------
  301-72.200   Under what conditions may we authorize cash payments for procuring common carrier transportation services?
               
  301-72.201   What must we do if an employee uses cash in excess of the \$100 limit to purchase common carrier transportation?
  301-72.202   Who may approve cash payments in excess of the \$100 limit?
  301-72.203   Who may approve cash payments in excess of the \$100 limit?
               
  301-72.204   What must we do to minimize the need for a traveler to use cash to procure common carrier transportation services?
               
  ------------ --------------------------------------------------------------------------------------------------------------------

**Subpart D - Unused, Partially-Used, Exchanged, Canceled, or Oversold
Common Carrier Transportation Services**

Sec.

  ------------ ---------------------------------------------------------------------------------------------
  301-72.300   What procedures must we establish to collect unused, partially used, and exchanged tickets?
               
  301-72.301   How do we process unused, partially used, and exchanged tickets?
               
  ------------ ---------------------------------------------------------------------------------------------

**Authority:**5 U.S.C. 5707; 31 U.S.C. 3726; 40 U.S.C. 486.

**Subpart A - Procurement of Common Carrier Transportation**

+----------------+-------------------------+-------------------------+
| **§ 301-72.1** | **Why is common carrier | Travel by common        |
|                | presumed to be the most | carrier is presumed to  |
|                | advantageous method of  | be the most             |
|                | transportation?**       | advantageous method of  |
|                |                         | transportation because  |
|                |                         | it generally results in |
|                |                         | the most efficient,     |
|                |                         | least costly, most      |
|                |                         | expeditious means of    |
|                |                         | transportation and the  |
|                |                         | most efficient use of   |
|                |                         | energy resources.       |
+----------------+-------------------------+-------------------------+
| **§ 301-72.2** | **May we utilize        | Yes, but only when use  |
|                | methods of              | of common carrier       |
|                | transportation other    | transportation:         |
|                | than common carrier     |                         |
|                | (e.g. POVs, chartered   | \(a\) Would interfere   |
|                | vehicles, etc.)?**      | with the performance of |
|                |                         | official business;      |
|                |                         |                         |
|                |                         | \(b\) Would impose an   |
|                |                         | undue hardship upon the |
|                |                         | traveler; or            |
|                |                         |                         |
|                |                         | \(c\) When the total    |
|                |                         | cost by common carrier  |
|                |                         | would exceed the cost   |
|                |                         | of the other method of  |
|                |                         | transportation.         |
+----------------+-------------------------+-------------------------+
| **§ 301-72.3** | **What method of        | You must authorize one  |
|                | payment must we         | or more of the          |
|                | authorize for common    | following as            |
|                | carrier                 | appropriate:            |
|                | transportation?**       |                         |
|                |                         | \(a\) GSA's Government  |
|                |                         | contractor-issued       |
|                |                         | individually billed     |
|                |                         | charge card(s);         |
|                |                         |                         |
|                |                         | \(b\) Agency centrally  |
|                |                         | billed or other         |
|                |                         | established accounts;   |
|                |                         |                         |
|                |                         | \(c\) Cash payments     |
|                |                         | (personal funds or      |
|                |                         | travel advances in the  |
|                |                         | form of travelers       |
|                |                         | checks or authorized    |
|                |                         | ATM cash withdrawals)   |
|                |                         | when the cost of        |
|                |                         | transportation is less  |
|                |                         | than \$100, under §     |
|                |                         | 301-51.100 of this      |
|                |                         | chapter (cash may or    |
|                |                         | may not beaccepted by   |
|                |                         | the carrier for the     |
|                |                         | purchase of city-pair   |
|                |                         | fares); or              |
|                |                         |                         |
|                |                         | \(d\) GTR(s) when no    |
|                |                         | other option is         |
|                |                         | available or feasible.  |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Subpart B - Accounting for Common Carrier Transportation**

+------------------+------------------------+------------------------+
| **§ 301-72.100** | **What must my travel  | Your system must:      |
|                  | accounting system do   |                        |
|                  | in relation to common  | \(a\) Authorize the    |
|                  | carrier                | use of cash in         |
|                  | transportation?**      | accordance with §      |
|                  |                        | 301-51.100 or          |
|                  |                        | asotherwise required;  |
|                  |                        |                        |
|                  |                        | \(b\) Correlate travel |
|                  |                        | data accumulated by    |
|                  |                        | your authorization and |
|                  |                        | claims accounting      |
|                  |                        | systems with common    |
|                  |                        | carrier transportation |
|                  |                        | documents and data for |
|                  |                        | audit purposes;        |
|                  |                        |                        |
|                  |                        | \(c\) Identify unused  |
|                  |                        | tickets for refund;    |
|                  |                        |                        |
|                  |                        | \(d\) Collect unused,  |
|                  |                        | partially used, or     |
|                  |                        | downgraded/exchanged   |
|                  |                        | tickets, from          |
|                  |                        | travelers upon         |
|                  |                        | completion of travel;  |
|                  |                        |                        |
|                  |                        | \(e\) Track denied     |
|                  |                        | boarding compensation  |
|                  |                        | from employees;        |
|                  |                        |                        |
|                  |                        | \(f\) Identify and     |
|                  |                        | collect refunds due    |
|                  |                        | from carriers for      |
|                  |                        | overpayments, or       |
|                  |                        | unused, partially      |
|                  |                        | used, or               |
|                  |                        | downgraded/exchanged   |
|                  |                        | tickets; and           |
|                  |                        |                        |
|                  |                        | \(g\) Reconcile all    |
|                  |                        | centrally billed       |
|                  |                        | travel expenses (e.g.  |
|                  |                        | airline, lodging, car  |
|                  |                        | rentals, etc.) with    |
|                  |                        | travel authorizations  |
|                  |                        | and claims to assure   |
|                  |                        | that only authorized   |
|                  |                        | charges are paid.      |
+------------------+------------------------+------------------------+
| **§ 301-72.101** | **What information     | You should provide the |
|                  | should we provide an   | employee:              |
|                  | employee before        |                        |
|                  | authorizing the use of | \(a\) Notice that      |
|                  | common carrier         | he/she is accountable  |
|                  | transportation?**      | for all tickets, GTRs  |
|                  |                        | and other              |
|                  |                        | transportation         |
|                  |                        | documents;             |
|                  |                        |                        |
|                  |                        | \(b\) Your procedures  |
|                  |                        | for the control and    |
|                  |                        | accounting of common   |
|                  |                        | carrier transportation |
|                  |                        | documents, including   |
|                  |                        | the procedures for     |
|                  |                        | submitting unused,     |
|                  |                        | partially used,        |
|                  |                        | downgraded/exchanged   |
|                  |                        | tickets, refund        |
|                  |                        | receipts or ticket     |
|                  |                        | refund applications,   |
|                  |                        | and denied boarding    |
|                  |                        | compensation; and      |
|                  |                        |                        |
|                  |                        | \(c\) A credit/refund  |
|                  |                        | address so the carrier |
|                  |                        | can credit/refund the  |
|                  |                        | agency for unused      |
|                  |                        | tickets (when the      |
|                  |                        | tickets have been      |
|                  |                        | issued using an agency |
|                  |                        | centrally billed       |
|                  |                        | account or by GTR).    |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart C - Cash Payments for Procuring Common Carrier Transportation
Services**

  ------------------ ------------------------------------------------------------------------------------------------------------------------ -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 301-72.200**   **Under what conditions may we authorize cash payments for procuring common carrier transportation services?**           In accordance with § 301-51.100
  **§ 301-72.201**   **What must we do if an employee uses cash in excess of the \$100 limit to purchase common carrier transportation?**     To justify the use of cash in excess of \$100, both the agency and traveler must certify on the travel claim the necessity for such use. See 41 CFR 101-41.203-2.
  **§ 301-72.202**   **Who may approve cash payments in excess of the \$100 limit?**                                                          You must ensure the delegation of authority for the authorization or approval of cash payments over the \$100 limit is in accordance with 41 CFR 101-41.203-2.
  **§ 301-72.203**   **Who may approve cash payments in excess of the \$100 limit?**                                                          If you determine that the cash payment was made under a non-emergency circumstance, reimbursement to the traveler must not exceed the cost which would have been properly chargeable to the Government had the traveler used a government provided payment resource, (e.g. individual Government contractor-issued travel charge card, centrally billed account, or GTR). However, an agency can determine to make full payment when circumstances warrant (e.g. invitational travel, infrequent travelers and interviewees).
  **§ 301-72.204**   **What must we do to minimize the need for a traveler to use cash to procure common carrier transportation services?**   You must establish procedures to encourage travelers to use the GSA individual Government contractor-issued travel charge card(s), or your agency's centrally billed or other established account, or a GTR (when no other option is available or feasible).
                                                                                                                                              
  ------------------ ------------------------------------------------------------------------------------------------------------------------ -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Unused, Partially-Used, Exchanged, Canceled, or Oversold
Common Carrier Transportation Services**

+------------------+------------------------+------------------------+
| **§ 301-72.300** | **What procedures must | You must establish     |
|                  | we establish to        | administrative         |
|                  | collect unused,        | procedures providing:  |
|                  | partially used, and    |                        |
|                  | exchanged tickets?**   | \(a\) Written          |
|                  |                        | instructions           |
|                  |                        | explaining traveler    |
|                  |                        | liability for the      |
|                  |                        | value of tickets       |
|                  |                        | issued until all       |
|                  |                        | ticket coupons are     |
|                  |                        | used or properly       |
|                  |                        | accounted for on the   |
|                  |                        | travel voucher;        |
|                  |                        |                        |
|                  |                        | \(b\) Instructions for |
|                  |                        | submitting payments    |
|                  |                        | received from carriers |
|                  |                        | for failure to provide |
|                  |                        | confirmed reserved     |
|                  |                        | space;                 |
|                  |                        |                        |
|                  |                        | \(c\) The traveler     |
|                  |                        | with a "bill charges   |
|                  |                        | to" address, so that   |
|                  |                        | the traveler can       |
|                  |                        | provide this           |
|                  |                        | information to the     |
|                  |                        | carrier for returned   |
|                  |                        | or exchanged tickets.  |
|                  |                        |                        |
|                  |                        | \(d\) Procedures for   |
|                  |                        | promptly identifying   |
|                  |                        | any unused tickets,    |
|                  |                        | coupons, or other      |
|                  |                        | evidence of refund due |
|                  |                        | the Government.        |
+------------------+------------------------+------------------------+
| **§ 301-72.301** | **How do we process    | \(a\) *For unused or   |
|                  | unused, partially      | partially used tickets |
|                  | used, and exchanged    | purchased with GTRs:*  |
|                  | tickets?**             | You must obtain the    |
|                  |                        | unused or partially    |
|                  |                        | used ticket from the   |
|                  |                        | traveler, issue        |
|                  |                        | Standard Form 1170 (SF |
|                  |                        | 1170) "Redemption of   |
|                  |                        | Unused Ticket" to the  |
|                  |                        | airline and or travel  |
|                  |                        | agency that issued the |
|                  |                        | ticket, maintain a     |
|                  |                        | suspense file to       |
|                  |                        | monitor the            |
|                  |                        | airline/travel agency  |
|                  |                        | refund, and record and |
|                  |                        | deposit the            |
|                  |                        | airline/travel agency  |
|                  |                        | refund upon receipt.   |
|                  |                        | See 41 CFR 102-118.145 |
|                  |                        | and the U.S.           |
|                  |                        | Government Passenger   |
|                  |                        | Transportation         |
|                  |                        | Handbook               |
|                  |                        | (http://fss.gsa.gov    |
|                  |                        | /transtrav/usgpth.pdf) |
|                  |                        | for policies and       |
|                  |                        | procedures regarding   |
|                  |                        | the use of SF 1170.    |
|                  |                        |                        |
|                  |                        | \(b\) *For unused or   |
|                  |                        | partially used tickets |
|                  |                        | purchased under        |
|                  |                        | centrally billed       |
|                  |                        | accounts:* You must    |
|                  |                        | obtain the unused      |
|                  |                        | ticket from the        |
|                  |                        | traveler, return it to |
|                  |                        | the issuing office     |
|                  |                        | that furnished the     |
|                  |                        | airline ticket, obtain |
|                  |                        | a receipt indicating a |
|                  |                        | credit is due, and     |
|                  |                        | confirm that the value |
|                  |                        | of the unused ticket   |
|                  |                        | has been credited to   |
|                  |                        | the centrally billed   |
|                  |                        | account.               |
|                  |                        |                        |
|                  |                        | \(c\) *For exchanged   |
|                  |                        | tickets purchased with |
|                  |                        | GTRs:* You must obtain |
|                  |                        | the airline/travel     |
|                  |                        | agency refund          |
|                  |                        | application or receipt |
|                  |                        | from the traveler, and |
|                  |                        | maintain a suspense    |
|                  |                        | file to monitor the    |
|                  |                        | airline/travel agency  |
|                  |                        | refund. For additional |
|                  |                        | guidance see 41 CFR    |
|                  |                        | 102-118.145 and the    |
|                  |                        | U.S. Government        |
|                  |                        | Passenger              |
|                  |                        | Transportation         |
|                  |                        | Handbook               |
|                  |                        | (http://fss.gsa.gov/   |
|                  |                        | transtrav/usgpth.pdf). |
|                  |                        |                        |
|                  |                        | (d)*For exchanged      |
|                  |                        | tickets purchased      |
|                  |                        | under centrally billed |
|                  |                        | accounts:* You must    |
|                  |                        | obtain the airline     |
|                  |                        | receipt from the       |
|                  |                        | traveler showing a     |
|                  |                        | credit is due the      |
|                  |                        | agency, and ensure     |
|                  |                        | that the unused        |
|                  |                        | portion of the         |
|                  |                        | exchanged ticket       |
|                  |                        | coupon is credited to  |
|                  |                        | the centrally billed   |
|                  |                        | account.               |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**PART 301-73 - Travel Programs**

**Subpart A - General Rules**

Sec.

  ---------- -------------------------------------------------------------------------------------------
  301-73.1   What are the elements of the Federal travel management program?
             
  301-73.2   What are our responsibilities when we participate in a Federal travel management program?
             
  ---------- -------------------------------------------------------------------------------------------

**Subpart B - Travel Management Services**

Sec.

  ------------ ------------------------------------------------------------------------------------
  301-73.100   Should we use a travel management service?
               
  301-73.101   What are the basic services that should be covered by a travel arrangement system?
  301-73.102   Must we require travelers to use a travel management system?
               
  301-73.103   Are there any exceptions to this requirement?
               
  ------------ ------------------------------------------------------------------------------------

**Subpart C - Contract Passenger Transportation Services**

Sec.

  ------------ ------------------------------------------------------------------------------------------------
  301-73.200   Must we require our employees to use GSA's contract passenger transportation services program?
               
  301-73.201   What method of payment may be used for contract passenger transportation service?
               
  301-73.202   Can contract fares be used for personal travel?
               
  ------------ ------------------------------------------------------------------------------------------------

**Subpart D - Travel Payment System**

Sec.

  ------------ ----------------------------------
  301-73.300   What is a travel payment system?
               
  301-73.301   What is a travel payment system?
               
  ------------ ----------------------------------

**Authority:**5 U.S.C. 5707; 40 U.S.C. 486.

**Subpart A - General Rules**

+----------------+-------------------------+-------------------------+
| **§ 301-73.1** | **What are the elements | They are:               |
|                | of the Federal travel   |                         |
|                | management program?**   | \(a\) Travel management |
|                |                         | services, including     |
|                |                         | electronic travel       |
|                |                         | management services and |
|                |                         | commercial travel       |
|                |                         | agents under contract   |
|                |                         | to GSA or another       |
|                |                         | Federal agency;         |
|                |                         |                         |
|                |                         | \(b\) Commercial        |
|                |                         | passenger               |
|                |                         | transportation services |
|                |                         | (e.g., airlines, rental |
|                |                         | cars, trains, etc.);    |
|                |                         |                         |
|                |                         | \(c\) Travel payment    |
|                |                         | system services such as |
|                |                         | Government              |
|                |                         | contractor-issued       |
|                |                         | individually billed     |
|                |                         | cards, centrally billed |
|                |                         | accounts, travelers     |
|                |                         | checks, and             |
|                |                         | a                       |
|                |                         | utomated-teller-machine |
|                |                         | (ATM) services.         |
+----------------+-------------------------+-------------------------+
| **§ 301-73.2** | **What are our          | You must:               |
|                | responsibilities when   |                         |
|                | we participate in a     | \(a\) Ensure that you   |
|                | Federal travel          | have internal policies  |
|                | management program?**   | and procedures in place |
|                |                         | to govern use of the    |
|                |                         | program; and            |
|                |                         |                         |
|                |                         | \(b\) Designate an      |
|                |                         | authorized              |
|                |                         | representative to       |
|                |                         | administer the program. |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Subpart B - Travel Management Services**

+------------------+------------------------+------------------------+
| **§ 301-73.100** | **Should we use a      | Yes.                   |
|                  | travel management      |                        |
|                  | service?**             |                        |
+------------------+------------------------+------------------------+
| **§ 301-73.101** | **What are the basic   | The travel management  |
|                  | services that should   | system selected        |
|                  | be covered by a travel | should, as a minimum   |
|                  | arrangement system?**  | include:               |
|                  |                        |                        |
|                  |                        | \(a\) The ability to   |
|                  |                        | provide the following  |
|                  |                        | as appropriate to the  |
|                  |                        | agency's travel needs: |
|                  |                        |                        |
|                  |                        | \(1\) Common carrier   |
|                  |                        | information (e.g.,     |
|                  |                        | flight confirmation    |
|                  |                        | and seat assignment;   |
|                  |                        | compliance with the    |
|                  |                        | Fly America Act,       |
|                  |                        | governmentwide travel  |
|                  |                        | policies, and contract |
|                  |                        | city-pair fares,       |
|                  |                        | electronic ticketing   |
|                  |                        | and ticket delivery);  |
|                  |                        |                        |
|                  |                        | \(2\) Lodging          |
|                  |                        | information (e.g.,     |
|                  |                        | room availability and  |
|                  |                        | confirmation,          |
|                  |                        | compliance with        |
|                  |                        | Hotel/Motel Fire       |
|                  |                        | Safety Act, per diem   |
|                  |                        | rate acceptability);   |
|                  |                        |                        |
|                  |                        | \(3\) Car rental       |
|                  |                        | information (e.g.      |
|                  |                        | availability of        |
|                  |                        | Government rate and    |
|                  |                        | confirmation of        |
|                  |                        | reservations).         |
|                  |                        |                        |
|                  |                        | \(b\) Provide basic    |
|                  |                        | management             |
|                  |                        | information, such as:  |
|                  |                        |                        |
|                  |                        | \(1\) Number of        |
|                  |                        | reservations by type   |
|                  |                        | of service (common     |
|                  |                        | carrier, lodging, and  |
|                  |                        | car rental);           |
|                  |                        |                        |
|                  |                        | \(2\) Policy           |
|                  |                        | compliance and reasons |
|                  |                        | for exceptions;        |
|                  |                        |                        |
|                  |                        | \(3\) Origin and       |
|                  |                        | destination points of  |
|                  |                        | common carrier use;    |
|                  |                        |                        |
|                  |                        | \(4\) Destination      |
|                  |                        | points for lodging     |
|                  |                        | accommodations;        |
|                  |                        |                        |
|                  |                        | \(5\) Number of        |
|                  |                        | lodging nights in      |
|                  |                        | approved               |
|                  |                        | accommodations;        |
|                  |                        |                        |
|                  |                        | \(6\) City or location |
|                  |                        | where car rentals are  |
|                  |                        | obtained;              |
|                  |                        |                        |
|                  |                        | \(7\) Other tasks,     |
|                  |                        | e.g., reconciliation   |
|                  |                        | of charges on          |
|                  |                        | centrally billed       |
|                  |                        | accounts, processing   |
|                  |                        | ticket refunds.        |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note to §301-73.101: The government of the District of Columbia is
excluded from collecting the data required by the Hotel/Motel Fire
Safety Act, as amended.**

+------------------+------------------------+------------------------+
| **§ 301-73.102** | **Must we require      | Yes, you must use a    |
|                  | travelers to use a     | TMS selected by you    |
|                  | travel management      | for all common         |
|                  | system?**              | carrier, lodging, and  |
|                  |                        | car rental             |
|                  |                        | accommodations to      |
|                  |                        | ensure compliance with |
|                  |                        | the Hotel and Motel    |
|                  |                        | Fire Safety Act of     |
|                  |                        | 1990, as amended (see  |
|                  |                        | 5 U.S.C. 5707a). A     |
|                  |                        | TMS, as defined in §   |
|                  |                        | 300-3.1 of this        |
|                  |                        | chapter, provides the  |
|                  |                        | services required by § |
|                  |                        | 301-73.101 of this     |
|                  |                        | part. You must require |
|                  |                        | that travelers use the |
|                  |                        | TMS selected by you to |
|                  |                        | make common carrier,   |
|                  |                        | lodging, and car       |
|                  |                        | rental reservations,   |
|                  |                        | unless an exemption is |
|                  |                        | granted under §        |
|                  |                        | 301-73.103 of this     |
|                  |                        | part.                  |
+------------------+------------------------+------------------------+
| **§ 301-73.103** | **Are there any        | Yes, exceptions to     |
|                  | exceptions to this     | this requirement may   |
|                  | requirement?**         | be made as follows:    |
|                  |                        |                        |
|                  |                        | \(a\) An agency head,  |
|                  |                        | or his/her designee,   |
|                  |                        | may exempt certain     |
|                  |                        | types of travel        |
|                  |                        | arrangements from the  |
|                  |                        | mandatory use of the   |
|                  |                        | TMS. In certain        |
|                  |                        | situations, it may be  |
|                  |                        | impractical to make    |
|                  |                        | advance reservations,  |
|                  |                        | and therefore no       |
|                  |                        | reason exists to use a |
|                  |                        | TMS.                   |
|                  |                        |                        |
|                  |                        | \(b\) Attending a      |
|                  |                        | conference where the   |
|                  |                        | conference sponsor has |
|                  |                        | negotiated with one or |
|                  |                        | more lodging           |
|                  |                        | facilities to set      |
|                  |                        | aside a specific       |
|                  |                        | number of rooms for    |
|                  |                        | conference attendees.  |
|                  |                        | To ensure that the set |
|                  |                        | aside rooms are used   |
|                  |                        | attendees are required |
|                  |                        | to book lodging        |
|                  |                        | directly with the      |
|                  |                        | lodging facility.      |
|                  |                        |                        |
|                  |                        | \(c\) When lodging     |
|                  |                        | accommodations are     |
|                  |                        | required for travel    |
|                  |                        | OCONUS.                |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note to §301-73.103: Agencies may have preexisting contractual
arrangements with a TMS, which require use of a TMS even though the FTR
does not. Agencies must alert their employees to any such
requirements.**

**Subpart C - Contract Passenger Transportation Services**

  ------------------ ---------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 301-73.200**   **Must we require our employees to use GSA's contract passenger transportation services program?**   Yes, if such services are available to your agency.
  **§ 301-73.201**   **What method of payment may be used for contract passenger transportation service?**                GSA individual Government contractor-issued travel charge card(s), or your agency centrally billed or other established account, or a GTR (when no other option is available or feasible).
  **§ 301-73.202**   **Can contract fares be used for personal travel?**                                                  No.
                                                                                                                          
  ------------------ ---------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Travel Payment System**

+------------------+------------------------+------------------------+
| **§ 301-73.300** | **What is a travel     | A system to facilitate |
|                  | payment system?**      | the payment of         |
|                  |                        | official travel and    |
|                  |                        | transportation         |
|                  |                        | expenses which         |
|                  |                        | includes, but is not   |
|                  |                        | limited to:            |
|                  |                        |                        |
|                  |                        | \(a\) Issuance and     |
|                  |                        | maintenance of         |
|                  |                        | Government             |
|                  |                        | contractor-issued      |
|                  |                        | individually billed    |
|                  |                        | charge cards;          |
|                  |                        |                        |
|                  |                        | \(b\) Establishment of |
|                  |                        | centrally billed       |
|                  |                        | accounts for the       |
|                  |                        | purchase of travel and |
|                  |                        | transportation         |
|                  |                        | services;              |
|                  |                        |                        |
|                  |                        | \(c\) Issuance of      |
|                  |                        | travelers checks; and  |
|                  |                        |                        |
|                  |                        | \(d\) Provision of     |
|                  |                        | au                     |
|                  |                        | tomated-teller-machine |
|                  |                        | (ATM) services         |
|                  |                        | worldwide.             |
+------------------+------------------------+------------------------+
| **§ 301-73.301** | **What is a travel     | You may participate in |
|                  | payment system?**      | GSA's or another       |
|                  |                        | Federal agency's       |
|                  |                        | travel payment system  |
|                  |                        | services program or    |
|                  |                        | you may contract       |
|                  |                        | directly with a travel |
|                  |                        | payment system service |
|                  |                        | if your agency has     |
|                  |                        | contracting authority  |
|                  |                        | and you are not a      |
|                  |                        | mandatory user of      |
|                  |                        | GSA's charge card      |
|                  |                        | program.               |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note to §301-73.301: Under the new GSA charge card program
effectiveNovember 30, 1998, it will be your responsibility to select the
vendor that will be most beneficial to your agency's travel and
transportation needs.**

**PART 301-74 - Conference Planning**

**Subpart A - Agency Responsibilities**

Sec.

  ----------- -------------------------------------------------------------------------------------------------------------------------------------
  301-74.1    What policies must we follow in planning a conference?
              
  301-74.2    What costs should be considered when planning a conference?
  301-74.3    What must we do to determine which conference expenditures result in the greatest advantage to the Government?
  301-74.4    What should cost comparisons include?
  301-74.5    How should we select a location and a facility?
  301-74.6    What can we do if we cannot find an appropriate conference facility at the chosen locality per diem rate?
  301-74.7    What is the conference lodging allowance?
  301-74.8    Who may authorize reimbursement of the conference lodging allowance for a Government sponsored conference?
  301-74.9    Who may authorize reimbursement of the conference lodging allowance for a non-Government sponsored conference?
  301-74.10   May the conference lodging allowance ever exceed 25 percent above the lodging the lodging per diem rate?
  301-74.11   May we provide light refreshments at an official conference?
  301-74.12   May we use both the conference lodging allowance and the actual expense method of reimbursement concurrently?
  301-74.13   May we include conference administrative costs in an employee's per diem allowance payment for attendance at a conference?
  301-74.14   Are there any special requirements for sponsoring or funding a conference at a hotel, motel or other place of public accommodation?
  301-74.15   May we waive the requirement in § 301-74.14 ?
  301-74.16   What must be included in any advertisement or application form relating to conference attendance?
  301-74.17   What special rules apply when a conference is held in the District of Columbia?
  301-74.18   What policies and procedures must we establish to govern the selection of conference attendees?
              
  301-74.19   What records must we maintain to document the selection of a conference site?
              
  ----------- -------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "we", "you", and their variants
throughout this part refers to the agency.**

**Subpart B - Conference Attendees**

Sec.

  ----------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------
  301-74.21   What is the applicable M&IE rate when meals or light refreshments are furnished at nominal or no cost by the Government or are included in the registration fee?
              
  301-74.22   When may an employee, attending a conference, be authorized the conference lodging allowance?
  301-74.23   Is the conference lodging allowance an actual expense reimbursement?
              
  301-74.24   When should actual expense reimbursement be authorized for conference attendees?
              
  ----------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart B: Use of pronouns "we", "you", and their variants
throughout this part refers to the agency.**

**Authority:**5 U.S.C. 5707.

**Subpart A - Agency Responsibilities**

+-----------------+------------------------+------------------------+
| **§ 301-74.1**  | **What policies must   | When planning a        |
|                 | we follow in planning  | conference, you must:  |
|                 | a conference?**        |                        |
|                 |                        | \(a\) Minimize all     |
|                 |                        | conference costs,      |
|                 |                        | including              |
|                 |                        | administrative costs,  |
|                 |                        | conference attendees'  |
|                 |                        | travel costs, and      |
|                 |                        | conference attendees'  |
|                 |                        | time costs;            |
|                 |                        |                        |
|                 |                        | \(b\) Maximize the use |
|                 |                        | of Government-owned or |
|                 |                        | Government provided    |
|                 |                        | conference facilities  |
|                 |                        | as much as possible;   |
|                 |                        |                        |
|                 |                        | \(c\) Identify         |
|                 |                        | opportunities to       |
|                 |                        | reduce costs in        |
|                 |                        | selecting a particular |
|                 |                        | conference location    |
|                 |                        | and facility (e.g.,    |
|                 |                        | through the            |
|                 |                        | availability of lower  |
|                 |                        | rates during the       |
|                 |                        | off-season at a site   |
|                 |                        | with seasonal rates);  |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(d\) Develop and      |
|                 |                        | establish internal     |
|                 |                        | policies to ensure     |
|                 |                        | these standards are    |
|                 |                        | met.                   |
+-----------------+------------------------+------------------------+
| **§ 301-74.2**  | **What costs should be | When planning a        |
|                 | considered when        | conference, you should |
|                 | planning a             | consider all direct    |
|                 | conference?**          | and indirect           |
|                 |                        | conference costs paid  |
|                 |                        | by the Government,     |
|                 |                        | whether paid directly  |
|                 |                        | by agencies or         |
|                 |                        | reimbursed by agencies |
|                 |                        | to travelers or others |
|                 |                        | associated with the    |
|                 |                        | conference. Some       |
|                 |                        | examples of such costs |
|                 |                        | are:                   |
|                 |                        |                        |
|                 |                        | \(a\) Authorized       |
|                 |                        | travel and per diem    |
|                 |                        | expenses;              |
|                 |                        |                        |
|                 |                        | \(b\) Hire of rooms    |
|                 |                        | for official business; |
|                 |                        |                        |
|                 |                        | \(c\) Audiovisual and  |
|                 |                        | other equipment usage; |
|                 |                        |                        |
|                 |                        | \(d\) Computer and     |
|                 |                        | telephone access fees; |
|                 |                        |                        |
|                 |                        | \(e\) Light            |
|                 |                        | refreshments;          |
|                 |                        |                        |
|                 |                        | \(f\) Printing;        |
|                 |                        |                        |
|                 |                        | \(g\) Registration     |
|                 |                        | fees;                  |
|                 |                        |                        |
|                 |                        | \(h\) Ground           |
|                 |                        | transportation; and    |
|                 |                        |                        |
|                 |                        | \(i\) Employees' time  |
|                 |                        | at the conference and  |
|                 |                        | on en route travel.    |
+-----------------+------------------------+------------------------+
| **§ 301-74.3**  | **What must we do to   | To determine           |
|                 | determine which        | conference             |
|                 | conference             | expenditures, you      |
|                 | expenditures result in | must:                  |
|                 | the greatest advantage |                        |
|                 | to the Government?**   | \(a\) Assure there is  |
|                 |                        | appropriate management |
|                 |                        | oversight of the       |
|                 |                        | conference planning    |
|                 |                        | process;               |
|                 |                        |                        |
|                 |                        | \(b\) Always do cost   |
|                 |                        | comparisons of the     |
|                 |                        | size, scope, and       |
|                 |                        | location of the        |
|                 |                        | proposed conference;   |
|                 |                        |                        |
|                 |                        | \(c\) Determine if a   |
|                 |                        | Government facility is |
|                 |                        | available at a cheaper |
|                 |                        | rate than a commercial |
|                 |                        | facility;              |
|                 |                        |                        |
|                 |                        | \(d\) Consider         |
|                 |                        | alternatives to a      |
|                 |                        | conference, e.g.       |
|                 |                        | teleconferencing; and  |
|                 |                        |                        |
|                 |                        | \(e\) Maintain written |
|                 |                        | documentation of the   |
|                 |                        | alternatives           |
|                 |                        | considered and the     |
|                 |                        | selection rationale    |
|                 |                        | used.                  |
+-----------------+------------------------+------------------------+
| **§ 301-74.4**  | **What should cost     | Cost comparisons       |
|                 | comparisons include?** | should include, but    |
|                 |                        | not be limited to, a   |
|                 |                        | determination of       |
|                 |                        | adequacy of lodging    |
|                 |                        | rooms at the           |
|                 |                        | established per diem   |
|                 |                        | rates, overall         |
|                 |                        | convenience of the     |
|                 |                        | conference location,   |
|                 |                        | fees, availability of  |
|                 |                        | meeting space,         |
|                 |                        | equipment, and         |
|                 |                        | supplies, and          |
|                 |                        | commuting or travel    |
|                 |                        | distance of attendees. |
|                 |                        | (See Appendix E to     |
|                 |                        | Chapter 301, Guidance  |
|                 |                        | for Conference         |
|                 |                        | Planning.)             |
+-----------------+------------------------+------------------------+
| **§ 301-74.5**  | **How should we select | Site selection is a    |
|                 | a location and a       | final decision as to   |
|                 | facility?**            | where to hold your     |
|                 |                        | conference. The term   |
|                 |                        | "site" refers to both  |
|                 |                        | the geographical       |
|                 |                        | location and the       |
|                 |                        | specific facility(ies) |
|                 |                        | selected. In           |
|                 |                        | determining the best   |
|                 |                        | site in the interest   |
|                 |                        | of the Government, you |
|                 |                        | should exercise strict |
|                 |                        | fiscal responsibility  |
|                 |                        | to minimize costs. The |
|                 |                        | actions in § 301-74.3  |
|                 |                        | must be followed. Cost |
|                 |                        | comparisons must cover |
|                 |                        | factors such as those  |
|                 |                        | listed in § 301-74.4 . |
|                 |                        | As part of the cost    |
|                 |                        | comparison, you must   |
|                 |                        | use the established    |
|                 |                        | per diem rate for the  |
|                 |                        | locations for which    |
|                 |                        | you are comparing      |
|                 |                        | costs.                 |
+-----------------+------------------------+------------------------+
| **§ 301-74.6**  | **What can we do if we | While it is always     |
|                 | cannot find an         | desirable to obtain    |
|                 | appropriate conference | lodging facilities     |
|                 | facility at the chosen | within the established |
|                 | locality per diem      | lodging portion of the |
|                 | rate?**                | per diem rate for the  |
|                 |                        | chosen locality, it    |
|                 |                        | may not always be      |
|                 |                        | possible. In           |
|                 |                        | negotiating lodging    |
|                 |                        | rates with the         |
|                 |                        | properties in the      |
|                 |                        | chosen location, you   |
|                 |                        | may exceed the         |
|                 |                        | established lodging    |
|                 |                        | portion of the per     |
|                 |                        | diem rate by up to 25  |
|                 |                        | percent under §        |
|                 |                        | 301-74.8 and §         |
|                 |                        | 301-74.9 , if          |
|                 |                        | necessary. This will   |
|                 |                        | provide flexibility in |
|                 |                        | selecting an           |
|                 |                        | appropriate property   |
|                 |                        | at the most            |
|                 |                        | advantageous location. |
|                 |                        | It will also permit    |
|                 |                        | agencies to reimburse  |
|                 |                        | their employees'       |
|                 |                        | subsistence expenses   |
|                 |                        | by using the           |
|                 |                        | conference lodging     |
|                 |                        | allowance method as    |
|                 |                        | prescribed in §        |
|                 |                        | 301-74.8 for a         |
|                 |                        | Government sponsored   |
|                 |                        | conference and in §    |
|                 |                        | 301-74.9 for           |
|                 |                        | non-Government         |
|                 |                        | sponsored conferences, |
|                 |                        | rather than the actual |
|                 |                        | expense method         |
|                 |                        | prescribed in Subpart  |
|                 |                        | D of part 301-11 of    |
|                 |                        | this chapter.          |
+-----------------+------------------------+------------------------+
| **§ 301-74.7**  | **What is the          | The conference lodging |
|                 | conference lodging     | allowance is a         |
|                 | allowance?**           | pre-determined maximum |
|                 |                        | allowance of up to 25  |
|                 |                        | percent greater than   |
|                 |                        | the applicable         |
|                 |                        | locality lodging       |
|                 |                        | portion of the per     |
|                 |                        | diem rate. Under this  |
|                 |                        | reimbursement method,  |
|                 |                        | employees will be      |
|                 |                        | reimbursed the actual  |
|                 |                        | amount incurred for    |
|                 |                        | lodging up to the      |
|                 |                        | conference lodging     |
|                 |                        | allowance.             |
+-----------------+------------------------+------------------------+
| **§ 301-74.8**  | **Who may authorize    | The approval authority |
|                 | reimbursement of the   | for the conference     |
|                 | conference lodging     | lodging allowance is   |
|                 | allowance for a        | the Government agency  |
|                 | Government sponsored   | sponsoring the         |
|                 | conference?**          | conference. The        |
|                 |                        | sponsoring agency will |
|                 |                        | determine the          |
|                 |                        | appropriate conference |
|                 |                        | lodging allowance, up  |
|                 |                        | to 25 percent above    |
|                 |                        | the established        |
|                 |                        | lodging allowance for  |
|                 |                        | the chosen location,   |
|                 |                        | and that rate shall be |
|                 |                        | allowable for all      |
|                 |                        | employees of any       |
|                 |                        | agency authorized to   |
|                 |                        | attend the conference. |
|                 |                        | The determination must |
|                 |                        | be made by a senior    |
|                 |                        | agency official at the |
|                 |                        | sponsoring agency.     |
+-----------------+------------------------+------------------------+
| **§ 301-74.9**  | **Who may authorize    | The travel approving   |
|                 | reimbursement of the   | official of a          |
|                 | conference lodging     | Government employee    |
|                 | allowance for a        | authorized to attend a |
|                 | non-Government         | non-Government         |
|                 | sponsored              | sponsored conference   |
|                 | conference?**          | may authorize the      |
|                 |                        | employee to be         |
|                 |                        | reimbursed for lodging |
|                 |                        | expenses incurred up   |
|                 |                        | to the conference      |
|                 |                        | lodging allowance      |
|                 |                        | rate.                  |
+-----------------+------------------------+------------------------+
| **§ 301-74.10** | **May the conference   | No, the conference     |
|                 | lodging allowance ever | lodging allowance may  |
|                 | exceed 25 percent      | not exceed 25 percent  |
|                 | above the lodging the  | above the applicable   |
|                 | lodging per diem       | locality lodging per   |
|                 | rate?**                | diem rate.             |
+-----------------+------------------------+------------------------+
| **§ 301-74.11** | **May we provide light | Yes. Agencies          |
|                 | refreshments at an     | sponsoring a           |
|                 | official conference?** | conference may provide |
|                 |                        | light refreshments to  |
|                 |                        | agency employees       |
|                 |                        | attending an official  |
|                 |                        | conference. Light      |
|                 |                        | refreshments for       |
|                 |                        | morning, afternoon or  |
|                 |                        | evening breaks are     |
|                 |                        | defined to include,    |
|                 |                        | but not be limited to, |
|                 |                        | coffee, tea, milk,     |
|                 |                        | juice, soft drinks,    |
|                 |                        | donuts, bagels, fruit, |
|                 |                        | pretzels, cookies,     |
|                 |                        | chips, or muffins.     |
+-----------------+------------------------+------------------------+
| **§ 301-74.12** | **May we use both the  | No. You must only use  |
|                 | conference lodging     | one reimbursement      |
|                 | allowance and the      | method per day in      |
|                 | actual expense method  | accordance with §      |
|                 | of reimbursement       | 301-11.4 of this       |
|                 | concurrently?**        | chapter.               |
+-----------------+------------------------+------------------------+
| **§ 301-74.13** | **May we include       | No. Per diem is        |
|                 | conference             | intended only to       |
|                 | administrative costs   | reimburse the          |
|                 | in an employee's per   | attendee's subsistence |
|                 | diem allowance payment | expenses. You must pay |
|                 | for attendance at a    | conference             |
|                 | conference?**          | registration fees      |
|                 |                        | separately, either     |
|                 |                        | directly or by         |
|                 |                        | reimbursing employees  |
|                 |                        | who pay such expenses  |
|                 |                        | and submit travel      |
|                 |                        | claims.                |
+-----------------+------------------------+------------------------+
| **§ 301-74.14** | **Are there any        | Yes. When you sponsor  |
|                 | special requirements   | or fund (see 15 U.S.C. |
|                 | for sponsoring or      | 2225a), in whole or in |
|                 | funding a conference   | part, a conference at  |
|                 | at a hotel, motel or   | a place of public      |
|                 | other place of public  | accommodation in the   |
|                 | accommodation?**       | United States, you     |
|                 |                        | must use an approved   |
|                 |                        | accommodation (see     |
|                 |                        | 300-3.1 of this        |
|                 |                        | title), except as      |
|                 |                        | provided in §          |
|                 |                        | 301-74.15 . This       |
|                 |                        | provision also applies |
|                 |                        | to the government of   |
|                 |                        | the District of        |
|                 |                        | Columbia when it       |
|                 |                        | expends Federal funds  |
|                 |                        | for a conference and   |
|                 |                        | any non-Federal entity |
|                 |                        | which uses Government  |
|                 |                        | funds to sponsor or    |
|                 |                        | fund a conference.     |
+-----------------+------------------------+------------------------+
| **§ 301-74.15** | **May we waive the     | Yes, if the head of    |
|                 | requirement in §       | your agency makes a    |
|                 | 301-74.14 ? **         | written determination  |
|                 |                        | on an individual case  |
|                 |                        | basis that waiver of   |
|                 |                        | the requirement to use |
|                 |                        | approved               |
|                 |                        | accommodations is      |
|                 |                        | necessary in the       |
|                 |                        | public interest for a  |
|                 |                        | particular event. Your |
|                 |                        | agency head may        |
|                 |                        | delegate this waiver   |
|                 |                        | authority to a senior  |
|                 |                        | agency official or     |
|                 |                        | employee who is given  |
|                 |                        | waiver authority with  |
|                 |                        | respect to all         |
|                 |                        | conferences sponsored  |
|                 |                        | or funded, in whole or |
|                 |                        | in part, by your       |
|                 |                        | agency.                |
+-----------------+------------------------+------------------------+
| **§ 301-74.16** | **What must be         | \(a\) Any              |
|                 | included in any        | advertisement or       |
|                 | advertisement or       | application for        |
|                 | application form       | attendance at a        |
|                 | relating to conference | conference described   |
|                 | attendance?**          | in § 301-74.14 must    |
|                 |                        | include:               |
|                 |                        |                        |
|                 |                        | \(1\) Notice of the    |
|                 |                        | prohibition against    |
|                 |                        | using a non-FEMA       |
|                 |                        | approved place of      |
|                 |                        | public accommodation   |
|                 |                        | for conferences; and   |
|                 |                        |                        |
|                 |                        | \(2\) Notice that the  |
|                 |                        | conference lodging     |
|                 |                        | allowance applies to   |
|                 |                        | Federal attendees, if  |
|                 |                        | applicable.            |
|                 |                        |                        |
|                 |                        | \(b\) In addition, any |
|                 |                        | executive agency, as   |
|                 |                        | defined in 5 U.S.C.    |
|                 |                        | 105, shall notify all  |
|                 |                        | non-Federal entities   |
|                 |                        | to which it provides   |
|                 |                        | Federal funds of this  |
|                 |                        | prohibition.           |
+-----------------+------------------------+------------------------+
| **§ 301-74.17** | **What special rules   | In addition to the     |
|                 | apply when a           | general rules provided |
|                 | conference is held in  | in this part, the      |
|                 | the District of        | following special      |
|                 | Columbia?**            | rules apply:           |
|                 |                        |                        |
|                 |                        | \(a\) You may not      |
|                 |                        | directly procure       |
|                 |                        | lodging facilities in  |
|                 |                        | the District of        |
|                 |                        | Columbia without       |
|                 |                        | specific authorization |
|                 |                        | and appropriation from |
|                 |                        | Congress (see 40       |
|                 |                        | U.S.C. 34); and        |
|                 |                        |                        |
|                 |                        | \(b\) It is no longer  |
|                 |                        | mandatory that you     |
|                 |                        | contact GSA for        |
|                 |                        | meeting or conference  |
|                 |                        | facilities in the      |
|                 |                        | District of Columbia.  |
|                 |                        | However, you are       |
|                 |                        | encouraged to contact  |
|                 |                        | the GSA Public         |
|                 |                        | Buildings Service      |
|                 |                        | (PBS) of the National  |
|                 |                        | Capital Region to      |
|                 |                        | inquire about the      |
|                 |                        | availability of        |
|                 |                        | short-term conference  |
|                 |                        | and meeting facilities |
|                 |                        | in the District of     |
|                 |                        | Columbia. For          |
|                 |                        | additional information |
|                 |                        | see the Customer Desk  |
|                 |                        | Guide for Real         |
|                 |                        | Property Management,   |
|                 |                        | Chapter 1. The         |
|                 |                        | Customer Desk Guide    |
|                 |                        | can be found on the    |
|                 |                        | worldwide web at       |
|                 |                        | http://www.gsa.gov/    |
|                 |                        | attachments/           |
|                 |                        | GSA_PUBLICATIONS/ pub/ |
|                 |                        | CustomerGuide          |
|                 |                        | bookmarkedversion.pdf. |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Note to §301-74.17: This provision does not prohibit payment of per
diem to an employee authorized to obtain lodging in the District of
Columbia while performing official business travel.**

+-----------------+------------------------+------------------------+
| **§ 301-74.18** | **What policies and    | You must establish     |
|                 | procedures must we     | policies that reduce   |
|                 | establish to govern    | the overall cost of    |
|                 | the selection of       | conference attendance. |
|                 | conference             | The policies and       |
|                 | attendees?**           | procedures must:       |
|                 |                        |                        |
|                 |                        | \(a\) Limit your       |
|                 |                        | agency's               |
|                 |                        | representation to the  |
|                 |                        | minimum number of      |
|                 |                        | attendees determined   |
|                 |                        | by a senior official   |
|                 |                        | necessary to           |
|                 |                        | accomplish your        |
|                 |                        | agency's mission; and  |
|                 |                        |                        |
|                 |                        | \(b\) Provide for the  |
|                 |                        | consideration of       |
|                 |                        | travel expenses when   |
|                 |                        | selecting attendees.   |
+-----------------+------------------------+------------------------+
| **§ 301-74.19** | **What records must we | For each conference    |
|                 | maintain to document   | you sponsor or fund,   |
|                 | the selection of a     | in whole or in part    |
|                 | conference site?**     | for 30 or more         |
|                 |                        | attendees, you must    |
|                 |                        | maintain a record of   |
|                 |                        | the cost of each       |
|                 |                        | alternative conference |
|                 |                        | site considered. You   |
|                 |                        | must consider at least |
|                 |                        | three sites. You must  |
|                 |                        | make these records     |
|                 |                        | available for          |
|                 |                        | inspection by your     |
|                 |                        | Office of the          |
|                 |                        | Inspector General or   |
|                 |                        | other interested       |
|                 |                        | parties.               |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Subpart B - Conference Attendees**

+-----------------+------------------------+------------------------+
| **§ 301-74.21** | **What is the          | When meals or light    |
|                 | applicable M&IE rate   | refreshments are       |
|                 | when meals or light    | furnished at nominal   |
|                 | refreshments are       | or no cost by the      |
|                 | furnished at nominal   | Government or are      |
|                 | or no cost by the      | included in the        |
|                 | Government or are      | registration fee the   |
|                 | included in the        | applicable M&IE will   |
|                 | registration fee?**    | be calculated as       |
|                 |                        | follows:               |
|                 |                        |                        |
|                 |                        | \(a\) If meals are     |
|                 |                        | furnished the          |
|                 |                        | appropriate deduction  |
|                 |                        | from the M&IE rate     |
|                 |                        | must be made (see §    |
|                 |                        | 301-11.18 of this      |
|                 |                        | chapter).              |
|                 |                        |                        |
|                 |                        | \(b\) If light         |
|                 |                        | refreshments are       |
|                 |                        | furnished, no          |
|                 |                        | deduction of the M&IE  |
|                 |                        | allowance is required. |
+-----------------+------------------------+------------------------+
| **§ 301-74.22** | **When may an          | An employee,           |
|                 | employee, attending a  | authorized to attend a |
|                 | conference, be         | conference, may be     |
|                 | authorized the         | authorized the         |
|                 | conference lodging     | conference lodging     |
|                 | allowance?**           | allowance as           |
|                 |                        | prescribed in §        |
|                 |                        | 301-74.8 and §         |
|                 |                        | 301-74.9 .             |
+-----------------+------------------------+------------------------+
| **§ 301-74.23** | **Is the conference    | No. The conference     |
|                 | lodging allowance an   | lodging allowance is a |
|                 | actual expense         | separate method of     |
|                 | reimbursement?**       | reimbursement for      |
|                 |                        | lodgings expenses.     |
+-----------------+------------------------+------------------------+
| **§ 301-74.24** | **When should actual   | If the conference      |
|                 | expense reimbursement  | lodging allowance      |
|                 | be authorized for      | still is inadequate,   |
|                 | conference             | you may authorize      |
|                 | attendees?**           | actual expense         |
|                 |                        | reimbursement under §  |
|                 |                        | 301-11.300 of this     |
|                 |                        | chapter in lieu of the |
|                 |                        | conference lodging     |
|                 |                        | allowance method.      |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**PART 301-75 - Pre-employment Interview Travel**

**Subpart A - General Rules**

Sec.

  ---------- ------------------------------------------------------------------------------------------------------
  301-75.1   What is the purpose of the allowance for pre-employment interview travel expenses?
             
  301-75.2   May we pay pre-employment interview travel expenses?
  301-75.3   What governing policies and procedures must we establish related to pre-employment interview travel?
             
  301-75.4   What other responsibilities do we have for pre-employment interview travel?
             
  ---------- ------------------------------------------------------------------------------------------------------

**Subpart B - Travel Expenses**

Sec.

  ------------ -------------------------------------------------------------------------------------------------------------------------------------------------
  301-75.100   Must we pay all of the interviewee's pre-employment interview travel expenses?
               
  301-75.101   What pre-employment interview travel expenses may we pay?
  301-75.102   What pre-employment interview travel expenses are not payable?
               
  301-75.103   What are our responsibilities when we authorize an interviewee to use common carrier transportation to perform pre-employment interview travel?
               
  ------------ -------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart C - Obtaining Travel Services and Claiming Reimbursement**

Sec.

  ------------ -------------------------------------------------------------------------------------------------------------------------------
  301-75.200   How will we pay for pre-employment interviewee travel expenses?
               
  301-75.201   May we allow the interviewee to use individual Government contractor-issued charge cards for pre-employment interview travel?
  301-75.202   What must we do if the interviewee exchanges the ticket he or she has been issued?
  301-75.203   May we provide the interviewee with a travel advance?
  301-75.204   May we use Government contract-issued travelers checks to pay for the interviewee's travel expenses?
               
  301-75.205   Is the interviewee required to submit a travel claim to us?
               
  ------------ -------------------------------------------------------------------------------------------------------------------------------

**Authority:**5 U.S.C. 5707.

**Subpart A - General Rules**

+----------------+-------------------------+-------------------------+
| **§ 301-75.1** | **What is the purpose   | To help you recruit     |
|                | of the allowance for    | highly qualified        |
|                | pre-employment          | individuals.            |
|                | interview travel        |                         |
|                | expenses?**             |                         |
+----------------+-------------------------+-------------------------+
| **§ 301-75.2** | **May we pay            | Yes, if you determine   |
|                | pre-employment          | it is in the best       |
|                | interview travel        | interest of the         |
|                | expenses?**             | Government to do so.    |
|                |                         | However, pre-employment |
|                |                         | travel expenses may not |
|                |                         | be authorized to offset |
|                |                         | or defray other         |
|                |                         | expenses not allowable  |
|                |                         | under this subpart.     |
+----------------+-------------------------+-------------------------+
| **§ 301-75.3** | **What governing        | You must establish      |
|                | policies and procedures | policies and procedures |
|                | must we establish       | governing:              |
|                | related to              |                         |
|                | pre-employment          | \(a\) When you will pay |
|                | interview travel?**     | pre-employment          |
|                |                         | interview travel        |
|                |                         | expenses, including the |
|                |                         | criteria for            |
|                |                         | determining which       |
|                |                         | individuals or          |
|                |                         | positions qualify for   |
|                |                         | payment of such         |
|                |                         | expenses;               |
|                |                         |                         |
|                |                         | \(b\) Who will          |
|                |                         | determine, in each      |
|                |                         | individual case, that a |
|                |                         | person qualifies for    |
|                |                         | pre-employment          |
|                |                         | interview travel        |
|                |                         | expenses; and           |
|                |                         |                         |
|                |                         | \(c\) Who will          |
|                |                         | determine what expenses |
|                |                         | you will pay for each   |
|                |                         | individual interviewee. |
+----------------+-------------------------+-------------------------+
| **§ 301-75.4** | **What other            | You must:               |
|                | responsibilities do we  |                         |
|                | have for pre-employment | \(a\) Provide your      |
|                | interview travel?**     | interviewees with a     |
|                |                         | list of FEMA approved   |
|                |                         | accommodations in the   |
|                |                         | vicinity of the         |
|                |                         | interview, and          |
|                |                         | encourage them to stay  |
|                |                         | in an approved          |
|                |                         | accommodation;          |
|                |                         |                         |
|                |                         | \(b\) Inform the        |
|                |                         | interviewee that he/she |
|                |                         | is responsible for      |
|                |                         | excess cost and any     |
|                |                         | additional expenses     |
|                |                         | that he/she incurs for  |
|                |                         | personal preference or  |
|                |                         | convenience;            |
|                |                         |                         |
|                |                         | \(c\) Inform the        |
|                |                         | interviewee that the    |
|                |                         | Government will not pay |
|                |                         | for excess costs        |
|                |                         | resulting from          |
|                |                         | circuitous routes,      |
|                |                         | delays, or luxury       |
|                |                         | accommodations or       |
|                |                         | services unnecessary or |
|                |                         | unjustified in the      |
|                |                         | performance of official |
|                |                         | business;               |
|                |                         |                         |
|                |                         | \(d\) Assist the        |
|                |                         | interviewee in          |
|                |                         | preparing the travel    |
|                |                         | claim;                  |
|                |                         |                         |
|                |                         | \(e\) Provide the       |
|                |                         | interviewee with        |
|                |                         | instructions on how to  |
|                |                         | submit the claim; and   |
|                |                         |                         |
|                |                         | \(f\) Inform the        |
|                |                         | interviewee that he or  |
|                |                         | she may subject         |
|                |                         | himself/herself to      |
|                |                         | criminal penalties if   |
|                |                         | he/she knowingly        |
|                |                         | presents a false,       |
|                |                         | fictitious, or          |
|                |                         | fraudulent travel claim |
|                |                         | 18 U.S.C. 287 and 1001. |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Subpart B - Travel Expenses**

+------------------+------------------------+------------------------+
| **§ 301-75.100** | **Must we pay all of   | If you decide to pay   |
|                  | the interviewee's      | the interviewee per    |
|                  | pre-employment         | diem or common carrier |
|                  | interview travel       | transportation costs,  |
|                  | expenses?**            | you must pay the full  |
|                  |                        | amount of such cost to |
|                  |                        | which the interviewee  |
|                  |                        | would be entitled if   |
|                  |                        | the interviewee were a |
|                  |                        | Government employee    |
|                  |                        | traveling on official  |
|                  |                        | business.              |
+------------------+------------------------+------------------------+
| **§ 301-75.101** | **What pre-employment  | You may pay the        |
|                  | interview travel       | following expenses:    |
|                  | expenses may we pay?** |                        |
|                  |                        | \(a\) Transportation   |
|                  |                        | expenses as provided   |
|                  |                        | in part 301-10 of this |
|                  |                        | chapter;               |
|                  |                        |                        |
|                  |                        | \(b\) Per diem         |
|                  |                        | expenses as provided   |
|                  |                        | in part 301-11 of this |
|                  |                        | chapter;               |
|                  |                        |                        |
|                  |                        | \(c\) Miscellaneous    |
|                  |                        | expenses as provided   |
|                  |                        | in part 301-12 of this |
|                  |                        | chapter; and           |
|                  |                        |                        |
|                  |                        | \(d\) Travel expenses  |
|                  |                        | of an individual with  |
|                  |                        | a disability or        |
|                  |                        | special need as        |
|                  |                        | provided in part       |
|                  |                        | 301-13 of this         |
|                  |                        | chapter.               |
+------------------+------------------------+------------------------+
| **§ 301-75.102** | **What pre-employment  | You may not pay        |
|                  | interview travel       | expenses for:          |
|                  | expenses are not       |                        |
|                  | payable?**             | \(a\) Use of           |
|                  |                        | communication services |
|                  |                        | for purposes other     |
|                  |                        | than communication     |
|                  |                        | directly related to    |
|                  |                        | travel arrangement for |
|                  |                        | the Government         |
|                  |                        | interview.             |
|                  |                        |                        |
|                  |                        | \(b\) Hire of a room   |
|                  |                        | at a hotel or other    |
|                  |                        | place to transact      |
|                  |                        | official business.     |
+------------------+------------------------+------------------------+
| **§ 301-75.103** | **What are our         | You must provide the   |
|                  | responsibilities when  | interviewee with one   |
|                  | we authorize an        | of the following:      |
|                  | interviewee to use     |                        |
|                  | common carrier         | \(a\) A common carrier |
|                  | transportation to      | ticket;                |
|                  | perform pre-employment |                        |
|                  | interview travel?**    | \(b\) A GTR; or        |
|                  |                        |                        |
|                  |                        | \(c\) A point of       |
|                  |                        | contact with your      |
|                  |                        | travel management      |
|                  |                        | center to arrange the  |
|                  |                        | common carrier         |
|                  |                        | transportation. In     |
|                  |                        | this instance, you     |
|                  |                        | must notify the travel |
|                  |                        | management center that |
|                  |                        | the interviewee is     |
|                  |                        | authorized to receive  |
|                  |                        | a ticket for the trip; |
|                  |                        |                        |
|                  |                        | \(d\) Written          |
|                  |                        | instructions           |
|                  |                        | explaining your        |
|                  |                        | procedures and the     |
|                  |                        | liability of the       |
|                  |                        | interviewee for        |
|                  |                        | controlling and        |
|                  |                        | accounting for         |
|                  |                        | passenger              |
|                  |                        | transportation         |
|                  |                        | documents, if common   |
|                  |                        | carrier transportation |
|                  |                        | is required;           |
|                  |                        |                        |
|                  |                        | \(e\) A credit/refund  |
|                  |                        | address for any common |
|                  |                        | carrier transportation |
|                  |                        | provided for unused    |
|                  |                        | Government furnished   |
|                  |                        | tickets.               |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart C - Obtaining Travel Services and Claiming Reimbursement**

  ------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 301-75.200**                                                          **How will we pay for pre-employment interviewee travel expenses?**                                                                                                                                                                                                                                      
                                                                                                                                                                                                                                                                                                                                                                                     
  **For**                                                                   **You will**                                                                                                                                                                                                                                                                                             
                                                                                                                                                                                                                                                                                                                                                                                     
  Common carrier transportation expenses other than local transportation.   Bill the expenses to a centrally billed or other agency established account or provide the traveler with a GTR when no other option is available or feasible.                                                                                                                                            
                                                                                                                                                                                                                                                                                                                                                                                     
  Other expenses                                                            Require payment by the interviewee and reimburse the interviewee for allowable travel expenses upon submission and approval of his/her travel claim.                                                                                                                                                     
                                                                                                                                                                                                                                                                                                                                                                                     
  **§ 301-75.201**                                                          **May we allow the interviewee to use individual Government contractor-issued charge cards for pre-employment interview travel?**                                                                                                                                                                        No.
  **§ 301-75.202**                                                          **What must we do if the interviewee exchanges the ticket he or she has been issued?**                                                                                                                                                                                                                   
                                                                                                                                                                                                                                                                                                                                                                                     
  **If**                                                                    **You will inform the traveler**                                                                                                                                                                                                                                                                         
                                                                                                                                                                                                                                                                                                                                                                                     
  The new ticket is more expensive than the ticket you provided             That he/she must pay the difference using personal funds and he/she will not receive reimbursement for the extra amount.                                                                                                                                                                                 
                                                                                                                                                                                                                                                                                                                                                                                     
  The new ticket is less expensive than the ticket you provided             Provide the interviewee with a credit/refund address by attaching a copy of the GTR, or some other document containing this information, to either the ticket or the travel authorization as provided in U.S. Government Passenger Transportation Handbook (http://fss.gsa.gov/transtrav/ usgpth.pdf).   
                                                                                                                                                                                                                                                                                                                                                                                     
  **§ 301-75.203**                                                          **May we provide the interviewee with a travel advance?**                                                                                                                                                                                                                                                No.
  **§ 301-75.204**                                                          **May we use Government contract-issued travelers checks to pay for the interviewee's travel expenses?**                                                                                                                                                                                                 No.
  **§ 301-75.205**                                                          **Is the interviewee required to submit a travel claim to us?**                                                                                                                                                                                                                                          No. Only if the interviewee wants to be reimbursed, then he/she must submit a travel claim in accordance with your agency procedures in order to receive reimbursement for pre-employment interview travel expense.
                                                                                                                                                                                                                                                                                                                                                                                     
  ------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**CHAPTER 302 - RELOCATION ALLOWANCES**

**Subchapter A - Introduction**

Part.

  ------- -----------------------------------
  302-1   GENERAL RULES
          
  302-2   EMPLOYEE ELIGIBILITY REQUIREMENTS
          
  ------- -----------------------------------

**Subchapter B - Relocation Allowances**

Part.

  ------- ---------------------------------------
  302-3   RELOCATION ALLOWANCE BY SPECIFIC TYPE
          
  ------- ---------------------------------------

**Subchapter C - PERMANENT CHANGE OF STATION (PCS) ALLOWANCES FOR
SUBSISTENCE AND TRANSPORTATION EXPENSES**

Part.

  ------- -------------------------------------------------------
  302-4   ALLOWANCES FOR SUBSISTENCE AND TRANSPORTATION
          
  302-5   ALLOWANCE FOR HOUSEHUNTING TRIP EXPENSES
          
  302-6   ALLOWANCE FOR TEMPORARY QUARTERS SUBSISTENCE EXPENSES
          
  ------- -------------------------------------------------------

**Subchapter D - TRANSPORTATION AND STORAGE OF PROPERTY**

Part.

  -------- ---------------------------------------------------------------------------------------------------------------
  302-7    TRANSPORTATION AND TEMPORARY STORAGE OF HOUSEHOLD GOODS AND PROFESSIONAL BOOKS, PAPERS, AND EQUIPMENT (PBP&E)
           
  302-8    ALLOWANCES FOR EXTENDED STORAGE OF HOUSEHOLD GOODS (HHG)
  302-9    ALLOWANCES FOR TRANSPORTATION AND EMERGENCY STORAGE OF A PRIVATELY OWNED VEHICLE
           
  302-10   ALLOWANCES TRANSPORTATION OF MOBILE HOMES AND BOATS USED AS A PRIMARY RESIDENCE
           
  -------- ---------------------------------------------------------------------------------------------------------------

**Subchapter E - RESIDENCE TRANSACTION ALLOWANCES**

Part.

  -------- ----------------------------------------------------------------------------
  302-11   ALLOWANCES FOR EXPENSES INCURRED IN CONNECTION WITH RESIDENCE TRANSACTIONS
           
  302-12   USE OF A RELOCATION SERVICES COMPANY
  302-14   HOME MARKETING INCENTIVE PAYMENTS
           
  302-15   ALLOWANCE FOR PROPERTY MANAGEMENT SERVICES
           
  -------- ----------------------------------------------------------------------------

**Subchapter F - MISCELLANEOUS ALLOWANCES**

Part.

  -------- ---------------------------------------
  302-16   ALLOWANCE FOR MISCELLANEOUS EXPENSES
           
  302-17   RELOCATION INCOME TAX (RIT) ALLOWANCE
           
  -------- ---------------------------------------

**Subchapter A - Introduction**

**PART 302-1 - GENERAL RULES**

**Subpart A - Applicability**

Sec.

  --------- ---------------------------------------------------------------------------
  302-1.1   Who is eligible for relocation expense allowances under this chapter?
            
  302-1.2   Who is not eligible for relocation expense allowances under this chapter?
            
  --------- ---------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee.**

**Subpart B - \[Reserved\]**

**Authority:**5 U.S.C. 5738; 20 U.S.C. 905(a).

**Subpart A - Applicability**

+---------------+-------------------------+-------------------------+
| **§ 302-1.1** | **Who is eligible for   | You are generally       |
|               | relocation expense      | eligible for relocation |
|               | allowances under this   | expense allowances      |
|               | chapter?**              | under this chapter if   |
|               |                         | you are:                |
|               |                         |                         |
|               |                         | \(a\) A new appointee   |
|               |                         | appointed to your first |
|               |                         | official duty station   |
|               |                         | (as discussed in this   |
|               |                         | chapter);               |
|               |                         |                         |
|               |                         | \(b\) An employee       |
|               |                         | transferring in the     |
|               |                         | interest of the         |
|               |                         | Government from one     |
|               |                         | agency or duty station  |
|               |                         | to another for          |
|               |                         | permanent duty, and     |
|               |                         | your new duty station   |
|               |                         | is at least 50 miles    |
|               |                         | distant from your old   |
|               |                         | duty station (see §     |
|               |                         | 302-2.6 of this         |
|               |                         | chapter);               |
|               |                         |                         |
|               |                         | \(c\) An employee of    |
|               |                         | the United States       |
|               |                         | Postal Service          |
|               |                         | transferred for         |
|               |                         | permanent duty, under   |
|               |                         | 39 U.S.C. 1006, from    |
|               |                         | the Postal Service to   |
|               |                         | an agency as defined in |
|               |                         | 5 U.S.C. 5721;          |
|               |                         |                         |
|               |                         | \(d\) An employee       |
|               |                         | performing travel in    |
|               |                         | accordance with your    |
|               |                         | overseas tour renewal   |
|               |                         | agreement (see §§       |
|               |                         | 302-3.209 through       |
|               |                         | 302-3.224 of this       |
|               |                         | Chapter);               |
|               |                         |                         |
|               |                         | \(e\) An employee       |
|               |                         | returning to his/her    |
|               |                         | place of residence      |
|               |                         | after completion of a   |
|               |                         | prescribed tour of duty |
|               |                         | for the purposes of     |
|               |                         | separation from         |
|               |                         | Government service or   |
|               |                         | separation from the     |
|               |                         | overseas assignment for |
|               |                         | reassignment to the     |
|               |                         | same or different       |
|               |                         | Government agency;      |
|               |                         |                         |
|               |                         | \(f\) A student trainee |
|               |                         | assigned to any         |
|               |                         | position upon           |
|               |                         | completion of college   |
|               |                         | work;                   |
|               |                         |                         |
|               |                         | \(g\) An employee       |
|               |                         | eligible for a "last    |
|               |                         | move home" benefit upon |
|               |                         | separation from the     |
|               |                         | Government (and your    |
|               |                         | immediate family in the |
|               |                         | event of your death     |
|               |                         | prior to separation or  |
|               |                         | after separation but    |
|               |                         | prior to relocating);   |
|               |                         |                         |
|               |                         | \(h\) A Department of   |
|               |                         | Defense overseas        |
|               |                         | dependents school       |
|               |                         | system teacher;         |
|               |                         |                         |
|               |                         | \(i\) A career          |
|               |                         | appointee to the Senior |
|               |                         | Executive Service (SES) |
|               |                         | as defined in 5 U.S.C.  |
|               |                         | 3132(a)(4), and a prior |
|               |                         | SES appointee who is    |
|               |                         | returning to your       |
|               |                         | official residence for  |
|               |                         | separation and who will |
|               |                         | be retaining SES        |
|               |                         | retirement benefits; or |
|               |                         |                         |
|               |                         | \(j\) An employee that  |
|               |                         | is being assigned to a  |
|               |                         | temporary duty station  |
|               |                         | in connection with      |
|               |                         | long-term assignment.   |
+---------------+-------------------------+-------------------------+
| **§ 302-1.2** | **Who is not eligible   | You are not eligible to |
|               | for relocation expense  | receive relocation      |
|               | allowances under this   | expense allowances      |
|               | chapter?**              | under this chapter if   |
|               |                         | you are:                |
|               |                         |                         |
|               |                         | \(a\) A Foreign Service |
|               |                         | Officer or a Federal    |
|               |                         | employee transferred    |
|               |                         | under the rules of the  |
|               |                         | Foreign Service Act of  |
|               |                         | 1980, as amended;       |
|               |                         |                         |
|               |                         | \(b\) An officer or an  |
|               |                         | employee transferred    |
|               |                         | under the Central       |
|               |                         | Intelligence Act of     |
|               |                         | 1949, as amended;       |
|               |                         |                         |
|               |                         | \(c\) A person whose    |
|               |                         | pay and allowances are  |
|               |                         | prescribed under title  |
|               |                         | 37 U.S.C., "Pay and     |
|               |                         | Allowances of the       |
|               |                         | Uniformed Services"     |
|               |                         |                         |
|               |                         | \(d\) An employee of    |
|               |                         | the Department of       |
|               |                         | Veterans Affairs (VA)   |
|               |                         | to whom 38 U.S.C. 235   |
|               |                         | applies; or             |
|               |                         |                         |
|               |                         | \(e\) A person not      |
|               |                         | covered in § 302-1.1.   |
+---------------+-------------------------+-------------------------+
|               |                         |                         |
+---------------+-------------------------+-------------------------+

**Subpart B - \[Reserved\]**

**PART 302-2 - EMPLOYEE ELIGIBILITY REQUIREMENTS**

**Subpart A - General Rules**

Sec.

  --------- ---------------------------------------------------------------------------------------------------------------------------------------------------
  302-2.1   When may I begin my transfer or reassignment?
            
  302-2.2   May I relocate to my new official duty station before I receive a written travel authorization (TA)?
  302-2.3   What determines my entitlements and allowances for relocation?
  302-2.4   What is my effective transfer or appointment date?
  302-2.5   May I relocate from a location other than the location specified in my relocation travel authorization?
            
  302-2.6   May I be reimbursed for relocation expenses if I relocate to a new official station that is less than 50 miles from my old official duty station?
            
  --------- ---------------------------------------------------------------------------------------------------------------------------------------------------

**Time Limits**

Sec.

  ---------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-2.7    When may I begin my travel and transportation after receiving authorization to do so?
             
  302-2.8    When must I complete all aspects my relocation?
  302-2.9    If I am furloughed to perform active military duty, will I have to complete all aspects of the relocation within the time limitation?
  302-2.10   Does the 2-year time period in § 302-2.8 include time that I cannot travel and/or transport my household effects due to shipping restrictions to or from my post of duty OCONUS?
             
  302-2.11   May the 2-year time limitation for completing all aspects of a relocation be extended?
             
  ---------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Service Agreements**

Sec.

  ---------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-2.12   What is a service agreement?
             
  302-2.13   Am I required to sign a service agreement when transferring within or outside the continental United States or performing renewal agreement travel and what is the minimum period of service?
  302-2.14   Will I be penalized for violation of my service agreement?
  302-2.15   Must I provide my agency with my actual place of residence as soon as I accept a transfer/appointment OCONUS?
  302-2.16   Must I sign a service agreement for a "last move home" relocation?
  302-2.17   What happens if I fail to sign a service agreement?
  302-2.18   Can my service agreement be voided by a subsequent service agreement?
             
  302-2.19   If I have more than one service agreement, must I adhere to each agreement separately?
             
  ---------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Advancement of Funds**

Sec.

  ---------- ------------------------------------------------------------------------------
  302-2.20   May I receive an advance of funds for my travel and transportation expenses?
             
  302-2.21   What requirements must I meet to receive a travel advance?
             
  302-2.22   May I receive a travel advance for separation relocation?
             
  ---------- ------------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee.**

**Subpart B - Agency Responsibilities**

Sec.

  ----------- ---------------------------------------------------------------------------------------------------------------------------------------------------
  302-2.100   What internal policies must we establish before authorizing a relocation allowance?
              
  302-2.101   When may we authorize reimbursement for relocation expenses?
  302-2.102   Who must authorize and approve relocation expenses?
  302-2.103   How must we administer the authorization for relocation of an employee?
  302-2.104   What information must we provide on the TA?
  302-2.105   When an employee transfers between Federal agencies, who is responsible for paying the employee's relocation expenses?
              
  302-2.106   May we waive statutory or regulatory limitations relating to relocation allowances for employees relocating to/from remote or isolated locations?
              
  ----------- ---------------------------------------------------------------------------------------------------------------------------------------------------

**Time Limits**

Sec.

  ----------- --------------------------------------------------------------------------------------------------------------
  302-2.110   Are there time factors that we must consider for allowing an employee to complete all aspects of relocation?
              
  ----------- --------------------------------------------------------------------------------------------------------------

**Note to subpart B: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency.**

**Authority:**5 U.S.C. 5738; 20 U.S.C. 905(a).

**Subpart A - General Rules**

+---------------+-------------------------+-------------------------+
| **§ 302-2.1** | **When may I begin my   | You may begin your      |
|               | transfer or             | transfer or             |
|               | reassignment?**         | reassignment only after |
|               |                         | your agency has         |
|               |                         | approved your travel    |
|               |                         | authorization (TA) in   |
|               |                         | writing (paper or       |
|               |                         | electronic).            |
+---------------+-------------------------+-------------------------+
| **§ 302-2.2** | **May I relocate to my  | No, you must have the   |
|               | new official duty       | written TA (paper or    |
|               | station before I        | electronic) before you  |
|               | receive a written       | relocate to your new    |
|               | travel authorization    | official duty station.  |
|               | (TA)?**                 |                         |
+---------------+-------------------------+-------------------------+
| **§ 302-2.3** | **What determines my    | Your entitlements and   |
|               | entitlements and        | allowances for          |
|               | allowances for          | relocation are          |
|               | relocation?**           | determined by the       |
|               |                         | regulatory provisions   |
|               |                         | that are in effect at   |
|               |                         | the time you report for |
|               |                         | duty at your new        |
|               |                         | official station.       |
|               |                         | However, this does not  |
|               |                         | change the equirement   |
|               |                         | that all aspects of a   |
|               |                         | relocation must be      |
|               |                         | completed by the time   |
|               |                         | specified in §§ 302-2.7 |
|               |                         | through 30-2.11.        |
+---------------+-------------------------+-------------------------+
| **§ 302-2.4** | **What is my effective  | Your effective transfer |
|               | transfer or appointment | or appointment date is  |
|               | date?**                 | the date on which you   |
|               |                         | report for duty at your |
|               |                         | new or first official   |
|               |                         | station, respectively.  |
+---------------+-------------------------+-------------------------+
| **§ 302-2.5** | **May I relocate from a | Yes, you may relocate   |
|               | location other than the | from a place other than |
|               | location specified in   | from where you are      |
|               | my relocation travel    | authorized. However,    |
|               | authorization?**        | you will be required to |
|               |                         | pay all additional      |
|               |                         | costs incurred for      |
|               |                         | expenses above your     |
|               |                         | authorized travel and   |
|               |                         | transportation cost.    |
+---------------+-------------------------+-------------------------+
| **§ 302-2.6** | **May I be reimbursed   | Generally no; you may   |
|               | for relocation expenses | not be reimbursed for   |
|               | if I relocate to a new  | relocation expenses if  |
|               | official station that   | you relocate to a new   |
|               | is less than 50 miles   | official station that   |
|               | from my old official    | is less than 50 miles   |
|               | duty station?**         | from your old official  |
|               |                         | station, unless the     |
|               |                         | head of the agency or   |
|               |                         | designee authorizes an  |
|               |                         | exception. On a         |
|               |                         | case-by-case basis and  |
|               |                         | having considered the   |
|               |                         | following criteria, the |
|               |                         | head of your agency or  |
|               |                         | designee may authorize  |
|               |                         | the reimbursement of    |
|               |                         | relocation expenses of  |
|               |                         | less than 50 miles when |
|               |                         | he/she determines that  |
|               |                         | it is in the interest   |
|               |                         | of the Government: and  |
|               |                         |                         |
|               |                         | \(a\) The one way       |
|               |                         | commuting pattern       |
|               |                         | between the old and new |
|               |                         | official station        |
|               |                         | increases by at least   |
|               |                         | 10 miles but no more    |
|               |                         | than 50 miles; or       |
|               |                         |                         |
|               |                         | \(b\) There is an       |
|               |                         | increase in the         |
|               |                         | commuting time to the   |
|               |                         | new official station;   |
|               |                         | or                      |
|               |                         |                         |
|               |                         | \(c\) A financial       |
|               |                         | hardship is imposed due |
|               |                         | to increased commuting  |
|               |                         | costs.                  |
+---------------+-------------------------+-------------------------+
|               |                         |                         |
+---------------+-------------------------+-------------------------+

**Time Limits**

  ---------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-2.7**    **When may I begin my travel and transportation after receiving authorization to do so?**                                                                                              You and your immediate family member(s) may begin travel immediately upon receipt of your authorized TA.
  **§ 302-2.8**    **When must I complete all aspects my relocation?**                                                                                                                                    You and your immediate family member(s) must complete all aspects of your relocation within two years from the effective date of your transfer or appointment, except as provided in § 302-2.9 or § 302-2.10.
  **§ 302-2.9**    **If I am furloughed to perform active military duty, will I have to complete all aspects of the relocation within the time limitation?**                                              No, if you are furloughed to perform active military duty, the 2-year period to complete all aspects of relocation is exclusive of time spent on furlough for active military service.
  **§ 302-2.10**   **Does the 2-year time period in § 302-2.8 include time that I cannot travel and/or transport my household effects due to shipping restrictions to or from my post of duty OCONUS?**   No, the 2-year time period § 302-2.8 does not include time that you cannot travel and/or transport your household effects due to shipping restriction to or from your post of duty OCONUS.
  **§ 302-2.11**   **May the 2-year time limitation for completing all aspects of a relocation be extended?**                                                                                             Yes, the 2-year time limitation for completing all aspects of a relocation may be extended by your Agency for up to 2 additional years, but only if you have received an extension under § 302-11.22.
                                                                                                                                                                                                          
  ---------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Service Agreements**

+----------------+-------------------------+-------------------------+
| **§ 302-2.12** | **What is a service     | A service agreement is  |
|                | agreement?**            | a written agreement     |
|                |                         | between you and your    |
|                |                         | agency, signed by you   |
|                |                         | and an agency           |
|                |                         | representative, stating |
|                |                         | that you will remain in |
|                |                         | the service of the      |
|                |                         | Government for a period |
|                |                         | of time as specified in |
|                |                         | § 302-2.13, after you   |
|                |                         | have relocated.         |
+----------------+-------------------------+-------------------------+
| **§ 302-2.13** | **Am I required to sign | Yes, you are required   |
|                | a service agreement     | to sign a service       |
|                | when transferring       | agreement when          |
|                | within or outside the   | transferring within or  |
|                | continental United      | outside the continental |
|                | States or performing    | United States or        |
|                | renewal agreement       | performing renewal      |
|                | travel and what is the  | agreement travel. The   |
|                | minimum period of       | minimum periods of      |
|                | service?**              | service are:            |
|                |                         |                         |
|                |                         | \(a\) Within the        |
|                |                         | continental United      |
|                |                         | States for a period of  |
|                |                         | service of not less     |
|                |                         | than 12 months          |
|                |                         | following the effective |
|                |                         | date of your transfer;  |
|                |                         |                         |
|                |                         | \(b\) Outside the       |
|                |                         | continental United      |
|                |                         | States for an agreed    |
|                |                         | upon period of service  |
|                |                         | of not more than 36     |
|                |                         | months or less than 12  |
|                |                         | months following the    |
|                |                         | effective date of       |
|                |                         | transfer;               |
|                |                         |                         |
|                |                         | \(c\) Department of     |
|                |                         | Defense Overseas        |
|                |                         | Dependent School System |
|                |                         | teachers for a period   |
|                |                         | of not less than one    |
|                |                         | school year as          |
|                |                         | determined under        |
|                |                         | chapter 25 of title 20, |
|                |                         | United States Code; and |
|                |                         |                         |
|                |                         | \(d\) For renewal       |
|                |                         | agreement travel a      |
|                |                         | period of not less than |
|                |                         | 12 months from the date |
|                |                         | of return to the same   |
|                |                         | or different overseas   |
|                |                         | official station.       |
+----------------+-------------------------+-------------------------+
| **§ 302-2.14** | **Will I be penalized   | Yes, if you violate a   |
|                | for violation of my     | service agreement       |
|                | service agreement?**    | (other than for reasons |
|                |                         | beyond your control and |
|                |                         | which must be accepted  |
|                |                         | by your agency), you    |
|                |                         | will have incurred a    |
|                |                         | debt due to the         |
|                |                         | Government and you must |
|                |                         | reimburse all costs     |
|                |                         | that your agency has    |
|                |                         | paid towards your       |
|                |                         | relocation expenses     |
|                |                         | including withholding   |
|                |                         | tax allowance (WTA) and |
|                |                         | relocation income tax   |
|                |                         | (RIT) allowance.        |
+----------------+-------------------------+-------------------------+
| **§ 302-2.15** | **Must I provide my     | Yes, if you accept a    |
|                | agency with my actual   | transfer/appointment to |
|                | place of residence as   | an OCONUS location, you |
|                | soon as I accept a      | must immediately        |
|                | transfer/appointment    | provide your agency     |
|                | OCONUS?**               | with the information    |
|                |                         | needed to determine     |
|                |                         | your actual place of    |
|                |                         | residence and to        |
|                |                         | document it into your   |
|                |                         | service agreement.      |
+----------------+-------------------------+-------------------------+
| **§ 302-2.16** | **Must I sign a service | No, you do not need to  |
|                | agreement for a "last   | sign a service          |
|                | move home"              | agreement for a "last   |
|                | relocation?**           | move home" relocation.  |
+----------------+-------------------------+-------------------------+
| **§ 302-2.17** | **What happens if I     | If you fail to sign a   |
|                | fail to sign a service  | service agreement, your |
|                | agreement?**            | agency will not pay for |
|                |                         | your relocation         |
|                |                         | expenses.               |
+----------------+-------------------------+-------------------------+
| **§ 302-2.18** | **Can my service        | No, service agreements  |
|                | agreement be voided by  | which are already in    |
|                | a subsequent service    | effect cannot be voided |
|                | agreement?**            | by subsequent service   |
|                |                         | agreements.             |
+----------------+-------------------------+-------------------------+
| **§ 302-2.19** | **If I have more than   | Yes, service agreements |
|                | one service agreement,  | can not be grouped      |
|                | must I adhere to each   | together and must be    |
|                | agreement separately?** | adhered to separately.  |
|                |                         | Each agreement is in    |
|                |                         | effect for the period   |
|                |                         | specified in the        |
|                |                         | agreement.              |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Advancement of Funds**

  ---------------- ---------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-2.20**   **May I receive an advance of funds for my travel and transportation expenses?**   Yes, you may receive an advance of funds for your travel and transportation expenses, as prescribed by your agency, except for overseas tour renewal agreement travel.
  **§ 302-2.21**   **What requirements must I meet to receive a travel advance?**                     Your relocation travel authorization must authorize you to receive a travel advance.
  **§ 302-2.22**   **May I receive a travel advance for separation relocation?**                      Yes, you may receive a travel advance if approved by your agency.
                                                                                                      
  ---------------- ---------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart B - Agency Responsibilities**

+-----------------+------------------------+------------------------+
| **§ 302-2.100** | **What internal        | Before authorizing a   |
|                 | policies must we       | relocation allowance,  |
|                 | establish before       | you must set internal  |
|                 | authorizing a          | policies that          |
|                 | relocation             | determine:             |
|                 | allowance?**           |                        |
|                 |                        | \(a\) How you will     |
|                 |                        | implement the          |
|                 |                        | governing policies     |
|                 |                        | throughout this part;  |
|                 |                        |                        |
|                 |                        | \(b\) How you will     |
|                 |                        | determine when a       |
|                 |                        | relocation is in the   |
|                 |                        | best interest of the   |
|                 |                        | Government;            |
|                 |                        |                        |
|                 |                        | \(c\) When you will    |
|                 |                        | allow a travel advance |
|                 |                        | for relocation         |
|                 |                        | expenses;              |
|                 |                        |                        |
|                 |                        | \(d\) Who will         |
|                 |                        | authorize and approve  |
|                 |                        | relocation travel;     |
|                 |                        |                        |
|                 |                        | \(e\) Under what       |
|                 |                        | additional             |
|                 |                        | circumstances will you |
|                 |                        | require an employee to |
|                 |                        | sign a service         |
|                 |                        | agreement; and         |
|                 |                        |                        |
|                 |                        | \(f\) Who is required  |
|                 |                        | to sign a service      |
|                 |                        | agreement.             |
+-----------------+------------------------+------------------------+
| **§ 302-2.101** | **When may we          | You may authorize      |
|                 | authorize              | reimbursement for      |
|                 | reimbursement for      | relocation expenses:   |
|                 | relocation expenses?** |                        |
|                 |                        | \(a\) When you have    |
|                 |                        | determined that an     |
|                 |                        | employee's permanent   |
|                 |                        | change of station is   |
|                 |                        | in the best interest   |
|                 |                        | of the Government;     |
|                 |                        |                        |
|                 |                        | \(b\) Only after an    |
|                 |                        | employee has signed a  |
|                 |                        | service agreement to   |
|                 |                        | remain in service for  |
|                 |                        | the period specified   |
|                 |                        | in § 302-2.13; and     |
|                 |                        |                        |
|                 |                        | \(c\) When you have    |
|                 |                        | determined that the    |
|                 |                        | employee's relocation  |
|                 |                        | is incident to his/her |
|                 |                        | change of official     |
|                 |                        | station.               |
+-----------------+------------------------+------------------------+
| **§ 302-2.102** | **Who must authorize   | The agency head or     |
|                 | and approve relocation | his/her designee must  |
|                 | expenses?**            | authorize and approve  |
|                 |                        | relocation expenses.   |
+-----------------+------------------------+------------------------+
| **§ 302-2.103** | **How must we          | To administer the      |
|                 | administer the         | authorization for      |
|                 | authorization for      | relocation of an       |
|                 | relocation of an       | employee, you must:    |
|                 | employee?**            |                        |
|                 |                        | \(a\) Issue an         |
|                 |                        | employee a TA for      |
|                 |                        | relocation before      |
|                 |                        | he/she transfers to    |
|                 |                        | his/her new official   |
|                 |                        | station;               |
|                 |                        |                        |
|                 |                        | \(b\) Inform the       |
|                 |                        | employee of his/her    |
|                 |                        | transfer within a      |
|                 |                        | timeframe that will    |
|                 |                        | provide him/her        |
|                 |                        | sufficient time for    |
|                 |                        | preparation;           |
|                 |                        |                        |
|                 |                        | \(c\) Establish        |
|                 |                        | timeframes on when     |
|                 |                        | employees must submit  |
|                 |                        | a TA request; and      |
|                 |                        |                        |
|                 |                        | \(d\) Provide new      |
|                 |                        | employees with the     |
|                 |                        | applicable limitations |
|                 |                        | of their travel        |
|                 |                        | benefits.              |
+-----------------+------------------------+------------------------+
| **§ 302-2.104** | **What information     | On the TA, you must    |
|                 | must we provide on the | state the:             |
|                 | TA?**                  |                        |
|                 |                        | \(a\) Specific         |
|                 |                        | allowances that the    |
|                 |                        | employee is            |
|                 |                        | authorized; and        |
|                 |                        |                        |
|                 |                        | \(b\) Procedures that  |
|                 |                        | the employee is        |
|                 |                        | authorized to follow.  |
+-----------------+------------------------+------------------------+
| **§ 302-2.105** | **When an employee     | When an employee       |
|                 | transfers between      | transfers between      |
|                 | Federal agencies, who  | Federal agencies, all  |
|                 | is responsible for     | allowable expenses     |
|                 | paying the employee's  | must be paid from the  |
|                 | relocation expenses?** | funds of the agency    |
|                 |                        | that the employee is   |
|                 |                        | transferring to.       |
|                 |                        | However, in the case   |
|                 |                        | of a reduction in      |
|                 |                        | force or transfer of   |
|                 |                        | function, an agreement |
|                 |                        | may be made between    |
|                 |                        | the agencies concerned |
|                 |                        | as to what relocation  |
|                 |                        | allowances will be     |
|                 |                        | paid by either agency  |
|                 |                        | or split between them. |
|                 |                        | This should include    |
|                 |                        | the payment of         |
|                 |                        | expenses for the       |
|                 |                        | extended storage of    |
|                 |                        | the employee's         |
|                 |                        | household goods when   |
|                 |                        | assigned to an         |
|                 |                        | isolated permanent     |
|                 |                        | duty station within    |
|                 |                        | CONUS or a transfer    |
|                 |                        | to, from, or between   |
|                 |                        | foreign countries.     |
+-----------------+------------------------+------------------------+
| **§ 302-2.106** | **May we waive         | Yes, the agency head   |
|                 | statutory or           | or his/her designee    |
|                 | regulatory limitations | may waive any          |
|                 | relating to relocation | statutory or           |
|                 | allowances for         | regulatory limitations |
|                 | employees relocating   | for employees          |
|                 | to/from remote or      | relocating (to/from a  |
|                 | isolated locations?**  | remote or isolated     |
|                 |                        | location) when         |
|                 |                        | determining that       |
|                 |                        | failure to waive the   |
|                 |                        | limitation would cause |
|                 |                        | an undue hardship on   |
|                 |                        | the employee.          |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Time Limits**

+-----------------+------------------------+------------------------+
| **§ 302-2.110** | **Are there time       | Yes, you should        |
|                 | factors that we must   | encourage employees to |
|                 | consider for allowing  | begin travel as soon   |
|                 | an employee to         | as possible after      |
|                 | complete all aspects   | authorization of       |
|                 | of relocation?**       | travel is approved and |
|                 |                        | inform employees that  |
|                 |                        | they must complete all |
|                 |                        | aspects of relocation  |
|                 |                        | within a 2-year period |
|                 |                        | from his/her effective |
|                 |                        | date of transfer or    |
|                 |                        | appointment, unless    |
|                 |                        | the employee's 2-year  |
|                 |                        | period is extended to  |
|                 |                        | include:               |
|                 |                        |                        |
|                 |                        | \(a\) Time spent on    |
|                 |                        | military furlough;     |
|                 |                        |                        |
|                 |                        | \(b\) Delays caused by |
|                 |                        | overseas shipping or   |
|                 |                        | other restrictions; or |
|                 |                        |                        |
|                 |                        | \(c\) An extension for |
|                 |                        | completion of          |
|                 |                        | residence transaction  |
|                 |                        | (see § 302-11.22 of    |
|                 |                        | this chapter).         |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Subchapter B - Relocation Allowances**

**PART 302-3 - RELOCATION ALLOWANCE BY SPECIFIC TYPE**

**Subpart A - New Appointee**

Sec.

  --------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-3.1   Who is a new appointee?
            
  302-3.2   As a new appointee or student trainee what relocation expenses may my agency pay or reimburse me for incident to a permanent change of station to my first official station?
  302-3.3   As a new appointee, are there any expenses that my agency will not pay?
  302-3.4   If my agency authorizes me allowances for relocation, must it pay all of the expenses listed in § 302-3.2?
            
  302-3.5   If I travel to my first official station before I have been appointed, will I be reimbursed for my relocation expenses?
            
  --------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee, unless otherwise
noted.**

**Subpart B - Transferred Employees**

Sec.

  ----------- ----------------------------------------------------------------------------------------------------------------------------------------
  302-3.100   What is a transferred employee?
              
  302-3.101   As a transferred employee what relocation allowances must my agency pay or reimburse me for incident to a permanent change of station?
              
  ----------- ----------------------------------------------------------------------------------------------------------------------------------------

**Subpart C - Types of Transfers**

**Relocation of Two or More Employed Immediate Family Members**

Sec.

  ----------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-3.200   When a member of my immediate family who is also an employee and I are transferring to the same official station, may we both receive allowances for relocation?
              
  302-3.201   If my immediate family member and I both transfer to the same official station in the interest of the Government, may we both claim the same relocation expenses?
  302-3.202   If my immediate family member and I both transfer to the same official station, may we both claim the same relocation allowances for the same non-employee family member?
  302-3.203   If I am transferring in the interest of the Government and my employed immediate family member(s) transfer is not in the interest of the Government, will he/she receive relocation allowances?
              
  302-3.204   When an employed immediate family member and I are transferring in the interest of the Government, what information must we submit to our agency?
              
  ----------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Reduction in Force Relocation**

Sec.

  ----------- ------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-3.205   If my transfer is involuntary (due to i.e., reduction in force, cessation, or transfer of work), is it considered to be in the interest of the Government?
              
  302-3.206   If I am re-employed after a separation by reduction in force or transfer of functions, may my agency pay me a relocation allowance?
              
  ----------- ------------------------------------------------------------------------------------------------------------------------------------------------------------

**Overseas Assignment and Return**

Sec.

  ----------- -------------------------------------------------------------------------------------------
  302-3.207   Am I eligible to receive relocation allowances for overseas assignment and return travel?
              
  302-3.208   What relocation expenses will my agency pay for my overseas assignment and return?
              
  ----------- -------------------------------------------------------------------------------------------

**Overseas Tour Renewal Agreement**

Sec.

  ----------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-3.209   What is overseas tour renewal travel?
              
  302-3.210   What is an overseas tour of duty?
  302-3.211   What is an allowance for overseas tour renewal travel?
  302-3.212   How do I know if I am eligible to receive an allowance for overseas tour renewal travel?
  302-3.213   What allowances will I receive for tour renewal travel?
  302-3.214   May I receive reimbursement for tour renewal travel when my travel is between two places within the United States?
  302-3.215   Will I be reimbursed for tour renewal travel from a post of duty in Hawaii and return to a post of duty in Alaska or for such travel from a post of duty in Alaska and return to a post of duty in Hawaii?
  302-3.216   When must I begin my first tour renewal travel from Alaska or Hawaii?
  302-3.217   Will my family or I receive per diem for en route travel from my post of duty to my actual place of residence in the U.S.?
  302-3.218   Are there any special circumstances when my agency may authorize me travel and transportation expenses for my tour renewal travel in Alaska or Hawaii?
  302-3.219   Is there a limit on how many times I may receive reimbursement for tour renewal travel?
  302-3.220   May my family and I travel to another U.S. location (other than from my actual place of residence) under my tour renewal agreement?
  302-3.221   If I travel to another place in the U.S. (other than my actual place of residence) am I required to spend time at my actual place of residence to receive reimbursement?
  302-3.222   Will I be reimbursed if I travel to another overseas location (instead of the U.S.)?
  302-3.223   What happens if I violate my new service agreement under a tour renewal assignment?
              
  302-3.224   If I violate my new service agreement, will the Government reimburse me for return travel and transportation to my actual place of residence?
              
  ----------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Prior Return of Immediate Family Members**

Sec.

  ----------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-3.225   If my immediate family member(s) return to the U.S. before me, will I be reimbursed for transporting part of my household goods with my family and the rest of my household goods when I return?
              
  302-3.226   Will the Government reimburse me if I am not eligible to return with my immediate family member(s) to the U.S. and choose to send them at my own expense?
  302-3.227   If I become divorced from my spouse while OCONUS will I receive reimbursement to return my former spouse and dependents to the U.S.?
              
  302-3.228   Is my dependent who turned 21 while overseas entitled to return travel to my place of actual residence at the expense of the Government?
              
  ----------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Relocation Separation**

**Overseas to U.S. Return for Separation**

Sec.

  ----------- -----------------------------------------------------------------------------------------------------------------------------------------------
  302-3.300   Must my agency pay for return relocation expenses for my immediate family and me once I have completed my duty OCONUS?
              
  302-3.301   May I transport my household goods to a location other than my actual place of residence when I separate from the Government?
  302-3.302   May my agency pay for my immediate family member(s) and my household goods to be returned to the U.S. before I complete my service agreement?
              
  302-3.303   May I claim reimbursement for the return of my immediate family member(s) or household goods more than once under one service agreement?
              
  ----------- -----------------------------------------------------------------------------------------------------------------------------------------------

**SES Separation for Retirement**

Sec.

  ----------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-3.304   Who is entitled to SES separation relocation allowances?
              
  302-3.305   Who is not eligible for SES separation relocation expense allowances?
  302-3.306   If I meet the conditions in § 302-3.307, what expenses am I allowed under separation for retirement travel?
  302-3.307   Under what conditions may I receive separation relocation travel for my family and me?
  302-3.308   Do I have to provide my agency with any special documents before receiving reimbursement for moving expenses?
  302-3.309   Where should my travel and transportation begin?
  302-3.310   Where will I be authorized to separate?
  302-3.311   May I receive reimbursement for travel and transportation from an alternate location other than the duty station?
  302-3.312   Upon separation, if I elect to reside in a different geographical area which is less than 50 miles from my official duty station, will I receive reimbursement?
  302-3.313   May I have my household goods transported from more than one location?
  302-3.314   Is there a time limit when I must begin my travel and transportation upon separation?
              
  302-3.315   May I be granted an extension on beginning my separation travel?
              
  ----------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart E - Employee's Temporary Change Of Station**

Sec.

  ----------- -------------------------------------------------------------------------------------------------------------------------------------
  302-3.400   What is a "temporary change of station (TCS)"?
              
  302-3.401   What is the purpose of a TCS?
  302-3.402   When am I eligible for a TCS?
  302-3.403   Who is not eligible for a TCS?
  302-3.404   Under what circumstances will my agency authorize a TCS?
  302-3.405   If my agency authorizes a TCS, do I have the option of electing payment of per diem expenses under part 301-11 of this title?
  302-3.406   How long must my assignment be for me to qualify for a TCS?
  302-3.407   What is the effect on my TCS reimbursement if my assignment lasts less than 6 months?
  302-3.408   What is the effect on my TCS reimbursement if my assignment lasts more than 30 months?
  302-3.409   Is there any required minimum distance between an official station and a TCS location that must be met for me to qualify for a TCS?
  302-3.410   Must I sign a service agreement to qualify for a TCS?
              
  302-3.411   What is my official station during my TCS?
              
  ----------- -------------------------------------------------------------------------------------------------------------------------------------

**Expenses Paid Upon Assignment**

Sec.

  ----------- --------------------------------------------------
  302-3.412   What expenses must my agency pay?
              
  302-3.413   Are there other expenses that my agency may pay?
              
  ----------- --------------------------------------------------

**Expenses Paid During Assignment**

Sec.

  ----------- --------------------------------------------------------------------------------------------------------------------
  302-3.414   If my agency authorizes a TCS, will it pay for extended storage of my household goods?
              
  302-3.415   How long may my agency pay for extended storage of household goods?
  302-3.416   Is there any limitation on the combined weight of household goods I may transport and store at Government expense?
  302-3.417   Will I have to pay any income tax if my agency pays for extended storage of my household goods?
  302-3.418   Will my agency pay for property management services when I am authorized a TCS?
  302-3.419   For what property will my agency pay property management services?
  302-3.420   How long will my agency pay for property management services?
              
  302-3.421   What are the income tax consequences when my agency pays for property management services?
              
  ----------- --------------------------------------------------------------------------------------------------------------------

**Expenses Paid Upon Completion of Assignment or Upon Separation From
Government Service**

Sec.

  ----------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-3.422   What expenses will my agency pay when I complete my TCS?
              
  302-3.423   If I separate from Government service upon completion of my TCS, what relocation expenses will my agency pay upon my separation?
  302-3.424   If I separate from Government service prior to completion of my TCS, what relocation expenses will my agency pay upon my separation?
              
  302-3.425   If I have been authorized successive temporary changes of station and reassigned from one temporary official station to another, what expenses will my agency pay upon completion of my last assignment or my separation from Government service?
              
  ----------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Permanent Assignment to Temporary Official Station**

Sec.

  ----------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-3.426   How is payment of my TCS expenses affected if I am permanently assigned to my temporary official station?
              
  302-3.427   What relocation allowances may my agency pay when I am permanently assigned to my temporary official station?
  302-3.428   If I am permanently assigned to my temporary official station, is there any limitation on the weight of household goods I may transport at Government expense to my official station?
              
  302-3.429   Are there any relocation allowances my agency may not pay if I am permanently assigned to my temporary official station?
              
  ----------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart F - Agency Responsibilities**

Sec.

  ----------- -------------------------------------------------------------------------------------------------------------------
  302-3.500   What governing policies and procedures must we establish for paying a relocation allowance under this part 302-3?
              
  302-3.501   Must we establish any specific procedures for paying a relocation allowance to new appointees?
              
  302-3.502   What factors should we consider in determining whether to authorize a TCS for a long-term assignment?
              
  ----------- -------------------------------------------------------------------------------------------------------------------

**Service Agreements**

Sec.

  ----------- ------------------------------------------------------------------------------------
  302-3.503   Must we require employees to sign a service agreement?
              
  302-3.504   What information should we include in a service agreement?
  302-3.505   How long must we require an employee to agree to the terms of a service agreement?
              
  302-3.506   May we pay relocation expenses if the employee violates his/her service agreement?
              
  ----------- ------------------------------------------------------------------------------------

**New Appointees**

Sec.

  ----------- ---------------------------------------------------------------------------------------------------------
  302-3.507   Once we authorize relocation expenses for new appointees or student trainees what expenses must we pay?
              
  302-3.508   What relocation expenses are not authorized for new appointees or student trainees?
              
  ----------- ---------------------------------------------------------------------------------------------------------

**Overseas Assignment and Return**

Sec.

  ----------- -------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-3.509   What policies must we follow when appointing an employee to an overseas assignment?
              
  302-3.510   When must we pay return travel for immediate family members?
  302-3.511   What must we consider when determining return travel for immediate family member(s) for compassionate reasons prior to completion of the service agreement?
              
  302-3.512   How many times are we required to pay for an employee's return travel?
              
  ----------- -------------------------------------------------------------------------------------------------------------------------------------------------------------

**Overseas Tour Renewal Travel**

Sec.

  ----------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-3.513   May we allow a travel advance for tour renewal agreement travel?
              
  302-3.514   Under what conditions must we pay for tour renewal agreement travel?
              
  302-3.515   What special rules must we apply for reimbursement of tour renewal travel for employees stationed, assigned, appointed or transferred to/from Alaska or Hawaii?
              
  ----------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------

**SES Separation for Retirement**

Sec.

  ----------- ------------------------------------------------------------------------------
  302-3.516   What must we do before issuing payment for SES separation-relocation travel?
              
  302-3.517   May we issue travel advances for separation relocation?
              
  ----------- ------------------------------------------------------------------------------

**Note to subpart F: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency.**

**Authority:**5 U.S.C. 5721-5734; 20 U.S.C. 905(a).

**Subpart A - New Appointee**

+---------------+-------------------------+-------------------------+
| **§ 302-3.1** | **Who is a new          | A new appointee is:     |
|               | appointee?**            |                         |
|               |                         | \(a\) An individual who |
|               |                         | is employed with the    |
|               |                         | Federal Government for  |
|               |                         | the very first time     |
|               |                         | (including an           |
|               |                         | individual who has      |
|               |                         | performed transition    |
|               |                         | activities under        |
|               |                         | section 3 of the        |
|               |                         | Presidential Transition |
|               |                         | Act of 1963 (3 U.S.C.   |
|               |                         | 102 note), and is       |
|               |                         | appointed in the same   |
|               |                         | fiscal year as the      |
|               |                         | Presidential            |
|               |                         | inauguration);          |
|               |                         |                         |
|               |                         | \(b\) An employee who   |
|               |                         | is returning to the     |
|               |                         | Government after a      |
|               |                         | break in service        |
|               |                         | (except an employee     |
|               |                         | separated as a result   |
|               |                         | of reduction in force   |
|               |                         | or transfer of          |
|               |                         | functions and is        |
|               |                         | re-employed within one  |
|               |                         | year after such         |
|               |                         | action); or             |
|               |                         |                         |
|               |                         | \(c\) A student trainee |
|               |                         | assigned to the         |
|               |                         | Government upon         |
|               |                         | completion of his/her   |
|               |                         | college work.           |
+---------------+-------------------------+-------------------------+
| **§ 302-3.2** | **As a new appointee or | As a new appointee or   |
|               | student trainee what    | student trainee being   |
|               | relocation expenses may | assigned to a first     |
|               | my agency pay or        | official station your   |
|               | reimburse me for        | agency may or may not   |
|               | incident to a permanent | pay or reimburse you    |
|               | change of station to my | the relocation expenses |
|               | first official          | indicated for the type  |
|               | station?**              | of transfer in Tables A |
|               |                         | and B of this section.  |
|               |                         | However, once the       |
|               |                         | decision is made to pay |
|               |                         | or reimburse your       |
|               |                         | relocation expenses,    |
|               |                         | all mandatory           |
|               |                         | relocation allowances   |
|               |                         | are reimbursed, unless  |
|               |                         | otherwise stated in the |
|               |                         | applicable parts of     |
|               |                         | this chapter.           |
+---------------+-------------------------+-------------------------+
|               |                         |                         |
+---------------+-------------------------+-------------------------+

**Table A.\--Assigned to First Official Station in the Continental
United States (CONUS)**

  --------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------
  **Column 1 \-- Relocation allowances that agency must pay or reimburse**                                                                                  **Column 2 \-- Relocation allowances that agency has discretionary authority to pay or reimburse**
                                                                                                                                                            
  1\. Transportation of employee & immediate family member(s) (part 302-4 of this chapter).                                                                 1\. Shipment of privately owned vehicle (POV) (part 302-9, subpart B of this chapter).
  2\. Per diem for employee only (part 302-4 of this chapter).                                                                                              
  3\. Transportation & temporary storage of household goods (part 302-7 of this chapter).                                                                   
  4\. Extended storage of household goods (part 302-8 of this chapter)\\ 1\\ .                                                                              
                                                                                                                                                            
  5\. Transportation of a mobile home or boat used as a primary residence in lieu of the transportation of household goods (part 302-10 of this chapter).   
                                                                                                                                                            
  --------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------

**\\ 1\\ Note to Column 1, Item 4: Only when assigned to a designated
isolated official station in CONUS.**

**Table B.\--Assigned to First Official Station Outside the Continental
United States (OCONUS) **

+----------------------+----------------------+----------------------+
| **Column 1 \--       | **Column 2\--        |                      |
| Relocation           | Relocation           |                      |
| allowances that      | allowances that      |                      |
| agency must pay or   | agency has           |                      |
| reimburse**          | discretionary        |                      |
|                      | authority to pay or  |                      |
|                      | reimburse**          |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| 1\. Transportation   | 1\. Shipment of      |                      |
| of employee &        | privately owned      |                      |
| immediate family     | vehicle (POV) (part  |                      |
| member(s) (part      | 302-9 of this        |                      |
| 302-4 of this        | chapter).            |                      |
| chapter).            |                      |                      |
+----------------------+----------------------+----------------------+
| 2\. Per diem         | 2\. Temporary        |                      |
| employee only (part  | quarters subsistence |                      |
| 302-4).              | expense (TQSE) is    |                      |
|                      | not authorized in a  |                      |
|                      | foreign area;        |                      |
|                      | however, you may be  |                      |
|                      | entitled to the      |                      |
|                      | following under the  |                      |
|                      | Department of State  |                      |
|                      | Standardized         |                      |
|                      | Regulations          |                      |
|                      | (Government          |                      |
|                      | Civilians- Foreign   |                      |
|                      | Areas) which is      |                      |
|                      | available from the   |                      |
|                      | Superintendent of    |                      |
|                      | Documents,           |                      |
|                      | Washington, DC       |                      |
|                      | 20402.               |                      |
|                      |                      |                      |
|                      | \(a\) Foreign        |                      |
|                      | Transfer Allowance   |                      |
|                      | (FTA) (Subsistence   |                      |
|                      | Expense) for         |                      |
|                      | quarters occupied    |                      |
|                      | temporarily before   |                      |
|                      | departure from the   |                      |
|                      | 50 states or the     |                      |
|                      | District of Columbia |                      |
|                      | for a official       |                      |
|                      | station in a foreign |                      |
|                      | area incident to a   |                      |
|                      | permanent change of  |                      |
|                      | station and travel   |                      |
|                      | to first official    |                      |
|                      | station overseas.    |                      |
|                      |                      |                      |
|                      | \(b\) Temporary      |                      |
|                      | quarters subsistence |                      |
|                      | expenses (TQSE) when |                      |
|                      | a transfer is        |                      |
|                      | authorized to a      |                      |
|                      | foreign area.        |                      |
|                      |                      |                      |
|                      | \(c\) The            |                      |
|                      | miscellaneous        |                      |
|                      | expense portion of   |                      |
|                      | the FTA is           |                      |
|                      | authorized incident  |                      |
|                      | to first official    |                      |
|                      | station travel to a  |                      |
|                      | foreign area.        |                      |
+----------------------+----------------------+----------------------+
| 3\. Transportation   | 3\. Use of           |                      |
| and temporary        | relocation service   |                      |
| storage of household | companies only when  |                      |
| goods (part 302-7 of | transfer is to       |                      |
| this chapter).       | Alaska or Hawaii     |                      |
|                      | (part 302-12 of this |                      |
|                      | chapter).            |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| 4\. Extended storage | 4\. Home marketing   |                      |
| of household goods   | incentives only when |                      |
| (part 302-8 of this  | transfer is to a     |                      |
| chapter).            | non-foreign OCONUS   |                      |
|                      | area (part 302-15 of |                      |
|                      | this chapter).       |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 302-3.3**        | **As a new           | Yes, as a new        |
|                      | appointee, are there | employee, your       |
|                      | any expenses that my | agency will not pay  |
|                      | agency will not      | for expenses that    |
|                      | pay?**               | are not listed in §  |
|                      |                      | 302-3.2 (e.g., per   |
|                      |                      | diem for family,     |
|                      |                      | cost of househunting |
|                      |                      | trip, miscellaneous  |
|                      |                      | expense allowance,   |
|                      |                      | etc.).               |
+----------------------+----------------------+----------------------+
| **§ 302-3.4**        | **If my agency       | Yes, if your agency  |
|                      | authorizes me        | authorizes you       |
|                      | allowances for       | allowances for       |
|                      | relocation, must it  | relocation, it must  |
|                      | pay all of the       | pay all of the       |
|                      | expenses listed in § | expenses listed in § |
|                      | 302-3.2?**           | 302-3.2.             |
+----------------------+----------------------+----------------------+
| **§ 302-3.5**        | **If I travel to my  | Generally, you may   |
|                      | first official       | not be reimbursed    |
|                      | station before I     | for relocation       |
|                      | have been appointed, | expenses incurred    |
|                      | will I be reimbursed | before you have been |
|                      | for my relocation    | appointed to a       |
|                      | expenses?**          | Federal position and |
|                      |                      | signed an agreement  |
|                      |                      | to remain in         |
|                      |                      | Government service   |
|                      |                      | for 12 months after  |
|                      |                      | appointment. However |
|                      |                      | there is an          |
|                      |                      | exception for        |
|                      |                      | appointees who have  |
|                      |                      | performed            |
|                      |                      | Presidential         |
|                      |                      | transition           |
|                      |                      | activities. Such     |
|                      |                      | appointees may be    |
|                      |                      | reimbursed allowable |
|                      |                      | travel and           |
|                      |                      | transportation       |
|                      |                      | expenses incurred at |
|                      |                      | any time following   |
|                      |                      | the most recent      |
|                      |                      | Presidential         |
|                      |                      | election once they   |
|                      |                      | have signed a        |
|                      |                      | service agreement.   |
|                      |                      | However, appointment |
|                      |                      | must occur in the    |
|                      |                      | same fiscal year as  |
|                      |                      | the Presidential     |
|                      |                      | transition           |
|                      |                      | activities.          |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Subpart B - Transferred Employees**

  ----------------- -------------------------------------------------------------------------------------------------------------------------------------------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-3.100**   **What is a transferred employee?**                                                                                                          A transferred employee is an employee who transfers from one official station to another. This may also include employees separated as a result of reduction in force or transfer of functions who are re-employed within one year after such separation.
  **§ 302-3.101**   **As a transferred employee what relocation allowances must my agency pay or reimburse me for incident to a permanent change of station?**   
                                                                                                                                                                 
  ----------------- -------------------------------------------------------------------------------------------------------------------------------------------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Table A.\--Transfer Between Official Stations in the Continental
United States (CONUS)**

  --------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------
  **Relocation allowances that agency must pay or reimburse**                                                                                               **Relocation allowances that agency has discretionary authority to pay or reimburse**
                                                                                                                                                            
  1\. Transportation & per diem for employee & immediate family member(s)(part 302-4 of this chapter).                                                      1\. Househunting per diem & transportation, employee and spouse only (part 302-5 of this chapter).
  2\. Miscellaneous moving expense (part 302-16 of this chapter).                                                                                           2\. Temporary quarters subsistence expense (TQSE) (part 302-6 of this chapter).
  3\. Sell or buy residence transactions or lease termination expenses (part 302-11 of this chapter).                                                       3\. Shipment of privately owned vehicle (POV) (part 302-9, subpart B of this chapter).
  4\. Transportation & temporary storage of household goods (part 302-7 of this chapter).                                                                   4\. Use of a relocation services company (part 302-12 of this chapter).
  5\. Extended storage of household goods (part 302-8 of this chapter) \\ 1\\ .                                                                             5\. Property management services (part 302-15 of this chapter).
  6\. Transportation of a mobile home or boat used as a primary residence in lieu of the transportation of household goods (part 302-10 of this chapter).   6\. Home marketing incentives (part 302-14 of this chapter).
                                                                                                                                                            
  7\. Relocation income tax allowance (RITA) (part 302-17 of this chapter).                                                                                 
                                                                                                                                                            
  --------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------

**\\ 1\\ Note to Column 1, Item 5: Only when assigned to a designated
isolated official station in CONUS.**

**Table B.\--Transfer From CONUS to an Official Station Outside the
Continental United States (OCONUS)**

+----------------------------------+----------------------------------+
| **Relocation allowances that     | **Relocation allowances that     |
| agency must pay or reimburse**   | agency has discretionary         |
|                                  | authority to pay or reimburse**  |
+----------------------------------+----------------------------------+
|                                  |                                  |
+----------------------------------+----------------------------------+
| 1\. Transportation & per diem    | 1\. Temporary quarters           |
| for employee & immediate family  | subsistence expense (TQSE) is    |
| member(s) (part 302-4 of this    | not authorized in a foreign      |
| chapter).                        | area, however, you may be        |
|                                  | entitled to the following under  |
|                                  | the Department of State          |
|                                  | Standardized Regulations (DSSR)  |
|                                  | (Government Civilians- Foreign   |
|                                  | Areas):                          |
|                                  |                                  |
|                                  | \(a\) A Foreign Transfer         |
|                                  | Allowance (FTA) for quarters     |
|                                  | occupied temporarily before      |
|                                  | departure from the 50 states or  |
|                                  | the District of Columbia for a   |
|                                  | official station in a foreign    |
|                                  | area incident to a permanent     |
|                                  | change of station and travel to  |
|                                  | first official station overseas. |
|                                  |                                  |
|                                  | \(b\) Temporary quarters         |
|                                  | subsistence allowance (TQSA).    |
+----------------------------------+----------------------------------+
| 2\. Miscellaneous expense        | 2\. Property management services |
| allowance (part 302-16 of this   | (part 302-15 of this chapter).   |
| chapter).                        |                                  |
+----------------------------------+----------------------------------+
| 3\. Transportation & temporary   | 3\. Shipment of a privately      |
| storage of household goods (part | owned vehicle (part 302-9 of     |
| 302-7 this chapter).             | this chapter).                   |
+----------------------------------+----------------------------------+
| 4\. Extended storage of          | 4\. Use of relocation service    |
| household goods (part 302-8 of   | companies when transfer is to    |
| this chapter).                   | Alaska or Hawaii (part 302-12 of |
|                                  | this chapter).                   |
+----------------------------------+----------------------------------+
|                                  |                                  |
+----------------------------------+----------------------------------+
| 5\. Relocation income tax        | 5\. Home marketing incentives    |
| allowance (RITA) (part 302-17 of | when transfer is to Alaska or    |
| this chapter) \\ 1\\ .           | Hawaii (part 301-15).            |
+----------------------------------+----------------------------------+
|                                  |                                  |
+----------------------------------+----------------------------------+

**\\ 1\\ Note to Column 1, item 5. Allowed when old and new official
stations are located in the United States. Also allowed when instead of
being returned to the former non-foreign area official station, an
employee is transferred in the interest of the Government to a different
non- foreign area official station than from the official station from
which transferred when assigned to the foreign official station.**

**Table C.\--Transfer From OCONUS Official Station to an Official
Station in CONUS**

  --------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------
  **Relocation allowances that agency must pay or reimburse**                                                                                   **Relocation allowances that agency has discretionary authority to pay or reimburse**
                                                                                                                                                
  1\. Transportation & per diem for employee & immediate family member(s) (part 302-4 of this chapter).                                         1\. Shipment of a privately owned vehicle (part 302-9 of this chapter).
  2\. Temporary quarters subsistence expense (TQSE) (part 302-6 of this chapter) \\ 1\\ .                                                       
  3\. Miscellaneous expense allowance (part 302-16 of this chapter).                                                                            
  4\. Sell and buy residence transaction expenses or lease termination expenses (part 302-11 of this chapter) \\ 2\\ .                          
  5\. Transportation & temporary storage of household goods (part 302-7 of this chapter).                                                       
  6\. Extended storage of household goods only when assigned to a designated isolated official station in CONUS (part 302-8 of this chapter).   
                                                                                                                                                
  7\. Relocation income tax allowance (RITA) (part 302-17 of this chapter) .                                                                    
                                                                                                                                                
  --------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------

**\\ 1\\ Note to Column 1, item 2: A TQSA under the DSSR may be
authorized preceding final departure subsequent to the necessary
vacating of residence quarters.**

**\\ 2\\ Note to Column 1, item 4: Allowed when old and new official
stations are located in the United States. Also allowed when instead of
being returned to the former non-foreign area official station, an
employee is transferred in the interest of the Government to a different
non- foreign area official station than from the official station from
which transferred when assigned to the foreign official station.**

**Table D.\--Transfer Between OCONUS Official Stations**

  ------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------
  **Relocation allowances that agency must pay or reimburse**                                             **Relocation allowances that agency has discretionary authority to pay or reimburse**
                                                                                                          
  1\. Transportation & per diem for employee & immediate family member(s) (part 302-4 of this chapter).   1\. Shipment of a privately owned vehicle (POV) (part 302-9 of this chapter).
  2\. Temporary quarters subsistence expense (TQSE) (part 302-6 of this chapter)\\ 1\\ .                  2\. Property management services (part 302-15 of this chapter).
  3\. Transportation & temporary storage of household goods (part 302-7 of this chapter).                 
  4\. Miscellaneous expense allowance (part 302-16 of this chapter).                                      
  5\. Extended storage of household goods (part 302-8 of this chapter).                                   
                                                                                                          
  6\. Relocation income tax allowance (RITA) (part 302-17 of this chapter) .                              
                                                                                                          
  ------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------

**\\ 1\\ Note to Column 1, item 2: TQSA may be authorized under the
DSSR.**

**Table E.\--Tour Renewal Agreement Travel**

  -------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------
  **Relocation allowances that agency must pay or reimburse**                                  **Relocation allowances that agency has discretionary authority to pay or reimburse**
                                                                                               
  1\. Transportation for employee & immediate family member(s) (part 302-4 of this chapter).   
                                                                                               
  2\. Per diem for employee only (part 302-4 of this chapter).                                 
                                                                                               
  -------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------

**Table F.\--Return From OCONUS Official Station to Place of Actual
Residence for Separation**

  -------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------
  **Relocation allowances that agency must pay or reimburse**                                  **Relocation allowances that agency has discretionary authority to pay or reimburse**
                                                                                               
  1\. Transportation for employee & immediate family member(s) (part 302-4 of this chapter).   1\. Shipment of a privately owned vehicle (POV) (part 302-9 of this chapter).
  2\. Per diem for employee only (part 302-4 of this chapter).                                 
                                                                                               
  3\. Transportation & temporary storage of household goods (part 302-7 of this chapter).      
                                                                                               
  -------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------

**Table G.\-- Last Move Home for SES Career Appointees Upon Separation**

  --------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------
  **Relocation allowances that agency must pay or reimburse**                                                                                               **Relocation allowances that agency has discretionary authority to pay or reimburse**
                                                                                                                                                            
  1\. Transportation for employee & immediate family member(s) part 302-4 of this chapter).                                                                 1\. Shipment of privately owned vehicle (POV) (part 302-9, subpart B of this chapter).
  2\. Per diem for employee only (part 302-4 of this chapter).                                                                                              
  3\. Transportation & temporary storage of household goods (part 302-7 of this chapter).                                                                   
                                                                                                                                                            
  4\. Transportation of a mobile home or boat used as a primary residence in lieu of the transportation of household goods (part 302-10 of this chapter).   
                                                                                                                                                            
  --------------------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------

**Table H.\--Temporary Change of Station (TCS)**

  --------------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------
  **Relocation allowances that agency must pay or reimburse**                                                                                               **Relocation allowances that agency has discretionary authority to pay or reimburse**
                                                                                                                                                            
  1\. Transportation & per diem for employee & immediate family member(s) (part 302-4 of this chapter).                                                     1\. Househunting trip expenses (part 302-5 of this chapter).
  2\. Miscellaneous expense allowance (part 302-16 of this chapter).                                                                                        2\. Temporary quarters subsistence expense (TQSE) (part 302-6 of this chapter).
  3\. Transportation & temporary storage of household goods (part 302-7 of this chapter).                                                                   
  4\. Transportation of a mobile home or boat used as a primary residence in lieu of the transportation of household goods (part 302-10 of this chapter).   
  5\. Transportation of a privately owned vehicle (POV)(part 302-9, subpart B of this chapter).                                                             
  6\. Relocation income tax allowance (RITA) (part 302-17 of this chapter).                                                                                 
                                                                                                                                                            
  7\. Property management services (part 302-15 of this chapter).                                                                                           
                                                                                                                                                            
  --------------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------

**Table I.\--Assignment Under the Government Employees Training Act (5
U.S.C. 4109) \\ 1\\ **

  -------------------------------------------------------------------------------------------
  1\. Transportation of employee & immediate family member(s) (part 302-4 of this chapter).
  2\. Per Diem for employee (part 302-4 of this chapter).
  3\. Movement of household goods & temporary storage (part 302-7 of this chapter).
  -------------------------------------------------------------------------------------------

**\\ 1\\ Note to Table I: The allowances listed in Table I may be
authorized in lieu of per diem or actual expense allowances. This is not
considered a permanent change of station.**

**Subpart C - Types of Transfers**

**Relocation of Two or More Employed Immediate Family Members**

+-----------------+------------------------+------------------------+
| **§ 302-3.200** | **When a member of my  | Yes, if you and an     |
|                 | immediate family who   | immediate family       |
|                 | is also an employee    | member(s) are both     |
|                 | and I are transferring | employees and are      |
|                 | to the same official   | transferring to the    |
|                 | station, may we both   | same official station  |
|                 | receive allowances for | in the interest of the |
|                 | relocation?**          | Government, the        |
|                 |                        | allowances under this  |
|                 |                        | chapter apply either   |
|                 |                        | to;                    |
|                 |                        |                        |
|                 |                        | \(a\) Each employee    |
|                 |                        | separately and the     |
|                 |                        | other is not eligible  |
|                 |                        | as an immediate family |
|                 |                        | member(s); or          |
|                 |                        |                        |
|                 |                        | \(b\) Only one of the  |
|                 |                        | employees considered   |
|                 |                        | as head of the         |
|                 |                        | household and the      |
|                 |                        | other is eligible as   |
|                 |                        | an immediate family    |
|                 |                        | member(s) on the first |
|                 |                        | employee's TA.         |
+-----------------+------------------------+------------------------+
| **§ 302-3.201** | **If my immediate      | No, when separate      |
|                 | family member and I    | allowances are         |
|                 | both transfer to the   | authorized under this  |
|                 | same official station  | § 302-3.201, the       |
|                 | in the interest of the | employing agency or    |
|                 | Government, may we     | agencies shall not     |
|                 | both claim the same    | make duplicate         |
|                 | relocation expenses?** | reimbursement for the  |
|                 |                        | same claimed expenses. |
+-----------------+------------------------+------------------------+
| **§ 302-3.202** | **If my immediate      | No, when both you and  |
|                 | family member and I    | your immediate family  |
|                 | both transfer to the   | member transfer in the |
|                 | same official station, | interest of the        |
|                 | may we both claim the  | Government, you must   |
|                 | same relocation        | provide your agency    |
|                 | allowances for the     | with the name(s) of    |
|                 | same non-employee      | non-employee family    |
|                 | family member?**       | member(s) who will     |
|                 |                        | receive allowances     |
|                 |                        | under each of your TA. |
|                 |                        | Only one of you may    |
|                 |                        | claim allowances for a |
|                 |                        | non- employee          |
|                 |                        | member(s) of your      |
|                 |                        | immediate family       |
|                 |                        | (non-employee members  |
|                 |                        | may only be on one     |
|                 |                        | TA).                   |
+-----------------+------------------------+------------------------+
| **§ 302-3.203** | **If I am transferring | Yes, your employed     |
|                 | in the interest of the | immediate family       |
|                 | Government and my      | member(s) whose        |
|                 | employed immediate     | transfer is not in the |
|                 | family member(s)       | interest of the        |
|                 | transfer is not in the | Government will        |
|                 | interest of the        | receive relocation     |
|                 | Government, will       | allowances, but solely |
|                 | he/she receive         | as a member of your    |
|                 | relocation             | immediate family.      |
|                 | allowances?**          |                        |
+-----------------+------------------------+------------------------+
| **§ 302-3.204** | **When an employed     | When you and an        |
|                 | immediate family       | employed immediate     |
|                 | member and I are       | family member are      |
|                 | transferring in the    | transferring in the    |
|                 | interest of the        | interest of the        |
|                 | Government, what       | Government, you both   |
|                 | information must we    | must provide:          |
|                 | submit to our          |                        |
|                 | agency?**              | \(a\) A signed         |
|                 |                        | document stating which |
|                 |                        | method of              |
|                 |                        | authorization you      |
|                 |                        | select (separate or    |
|                 |                        | one single             |
|                 |                        | authorization); and    |
|                 |                        |                        |
|                 |                        | \(b\) Your agency with |
|                 |                        | a written and signed   |
|                 |                        | copy of the names of   |
|                 |                        | which non-employee     |
|                 |                        | member(s) will receive |
|                 |                        | allowances under your  |
|                 |                        | TA; if you select to   |
|                 |                        | receive separate TAs.  |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Reduction in Force Relocation**

+-----------------+------------------------+------------------------+
| **§ 302-3.205** | **If my transfer is    | Yes, an involuntary    |
|                 | involuntary (due to    | transfer (i.e., due to |
|                 | i.e., reduction in     | reduction in force,    |
|                 | force, cessation, or   | cessation, or transfer |
|                 | transfer of work), is  | of work) is considered |
|                 | it considered to be in | to be in the interest  |
|                 | the interest of the    | of the Government.     |
|                 | Government?**          |                        |
+-----------------+------------------------+------------------------+
| **§ 302-3.206** | **If I am re-employed  | Yes, if you are        |
|                 | after a separation by  | re-employed after a    |
|                 | reduction in force or  | separation by          |
|                 | transfer of functions, | reduction in force or  |
|                 | may my agency pay me a | transfer of function,  |
|                 | relocation             | your agency may pay    |
|                 | allowance?**           | you a relocation       |
|                 |                        | allowance under the    |
|                 |                        | conditions of this     |
|                 |                        | chapter if:            |
|                 |                        |                        |
|                 |                        | \(a\) You are employed |
|                 |                        | within one year of     |
|                 |                        | your involuntary       |
|                 |                        | separation date;       |
|                 |                        |                        |
|                 |                        | \(b\) Your new         |
|                 |                        | appointment is not     |
|                 |                        | temporary; and         |
|                 |                        |                        |
|                 |                        | \(c\) Your new         |
|                 |                        | appointment is at a    |
|                 |                        | different duty station |
|                 |                        | from where your        |
|                 |                        | separation occurred    |
|                 |                        | and meets the mileage  |
|                 |                        | criteria in § 302-2.6  |
|                 |                        | of this chapter for    |
|                 |                        | short distance         |
|                 |                        | relocation.            |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Overseas Assignment and Return**

+-----------------+------------------------+------------------------+
| **§ 302-3.207** | **Am I eligible to     | You may be eligible to |
|                 | receive relocation     | receive relocation     |
|                 | allowances for         | allowances for         |
|                 | overseas assignment    | overseas assignment    |
|                 | and return travel?**   | and return travel if   |
|                 |                        | you are:               |
|                 |                        |                        |
|                 |                        | \(a\) An employee      |
|                 |                        | transferring to, from, |
|                 |                        | or between official    |
|                 |                        | stations OCONUS; or    |
|                 |                        |                        |
|                 |                        | \(b\) A new appointee  |
|                 |                        | to a position OCONUS   |
|                 |                        | and at the time of     |
|                 |                        | your appointment your  |
|                 |                        | residence is in an     |
|                 |                        | area other than your   |
|                 |                        | post of duty.          |
+-----------------+------------------------+------------------------+
| **§ 302-3.208** | **What relocation      | To determine what      |
|                 | expenses will my       | relocation expenses    |
|                 | agency pay for my      | your agency will pay   |
|                 | overseas assignment    | for your overseas      |
|                 | and return?**          | assignment and return, |
|                 |                        | see:                   |
|                 |                        |                        |
|                 |                        | \(a\) § 302-3.2 if you |
|                 |                        | are a new appointee;   |
|                 |                        | or                     |
|                 |                        |                        |
|                 |                        | \(b\) § 302-3.101 if   |
|                 |                        | you are a transferred  |
|                 |                        | employee.              |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Overseas Tour Renewal Agreement**

+-----------------+------------------------+------------------------+
| **§ 302-3.209** | **What is overseas     | Overseas tour renewal  |
|                 | tour renewal travel?** | travel refers to       |
|                 |                        | travel of you and your |
|                 |                        | immediate family       |
|                 |                        | returning to your home |
|                 |                        | in the continental     |
|                 |                        | U.S., Alaska, or       |
|                 |                        | Hawaii between         |
|                 |                        | overseas tours of      |
|                 |                        | duty. See § 302-2.222  |
|                 |                        | for travel to an       |
|                 |                        | actual place of        |
|                 |                        | residence in other     |
|                 |                        | than the United        |
|                 |                        | States.                |
+-----------------+------------------------+------------------------+
| **§ 302-3.210** | **What is an overseas  | An overseas tour of    |
|                 | tour of duty?**        | duty is an assignment  |
|                 |                        | to a post of duty      |
|                 |                        | outside the            |
|                 |                        | continental United     |
|                 |                        | States, Alaska or      |
|                 |                        | Hawaii.                |
+-----------------+------------------------+------------------------+
| **§ 302-3.211** | **What is an allowance | An allowance for       |
|                 | for overseas tour      | overseas tour renewal  |
|                 | renewal travel?**      | travel is a            |
|                 |                        | reimbursement for you  |
|                 |                        | and your immediate     |
|                 |                        | family of roundtrip    |
|                 |                        | travel and             |
|                 |                        | transportation         |
|                 |                        | expenses between your  |
|                 |                        | overseas post of duty  |
|                 |                        | and your actual place  |
|                 |                        | of residence in the    |
|                 |                        | U.S.                   |
+-----------------+------------------------+------------------------+
| **§ 302-3.212** | **How do I know if I   | You are eligible to    |
|                 | am eligible to receive | receive an allowance   |
|                 | an allowance for       | for overseas tour      |
|                 | overseas tour renewal  | renewal travel if:     |
|                 | travel?**              |                        |
|                 |                        | \(a\) You are on an    |
|                 |                        | overseas assignment,   |
|                 |                        | and you have completed |
|                 |                        | your tour of duty and  |
|                 |                        | satisfactorily         |
|                 |                        | completed your service |
|                 |                        | agreement time period; |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(b\) You are on an    |
|                 |                        | overseas assignment    |
|                 |                        | and you have signed a  |
|                 |                        | new service agreement  |
|                 |                        | to remain at your      |
|                 |                        | overseas post or to    |
|                 |                        | transfer to another    |
|                 |                        | overseas post of duty; |
|                 |                        | or                     |
|                 |                        |                        |
|                 |                        | \(c\) You meet the     |
|                 |                        | requirements and are   |
|                 |                        | eligible for tour      |
|                 |                        | renewal travel from    |
|                 |                        | Alaska or Hawaii under |
|                 |                        | § 302-3.214.           |
+-----------------+------------------------+------------------------+
| **§ 302-3.213** | **What allowances will | For tour renewal       |
|                 | I receive for tour     | travel, you will       |
|                 | renewal travel?**      | receive payment for    |
|                 |                        | those authorized       |
|                 |                        | expenses as stated in  |
|                 |                        | item five of Tables A  |
|                 |                        | and B of § 302-3.101.  |
+-----------------+------------------------+------------------------+
| **§ 302-3.214** | **May I receive        | You may only receive   |
|                 | reimbursement for tour | reimbursement for tour |
|                 | renewal travel when my | renewal travel when    |
|                 | travel is between two  | your tours are between |
|                 | places within the      | two places within the  |
|                 | United States?**       | U.S. if you are an     |
|                 |                        | employee who is        |
|                 |                        | traveling from Alaska  |
|                 |                        | or Hawaii, and:        |
|                 |                        |                        |
|                 |                        | \(a\) You will         |
|                 |                        | continue to serve      |
|                 |                        | consecutive tours of   |
|                 |                        | duty within the same   |
|                 |                        | state from which       |
|                 |                        | you're traveling, and  |
|                 |                        | on September 8, 1982   |
|                 |                        | you were:              |
|                 |                        |                        |
|                 |                        | \(1\) Serving your     |
|                 |                        | tour in one of these   |
|                 |                        | areas and have         |
|                 |                        | continued to do so; or |
|                 |                        |                        |
|                 |                        | \(2\) En route to a    |
|                 |                        | post of duty in Alaska |
|                 |                        | or Hawaii under a      |
|                 |                        | written service        |
|                 |                        | agreement to serve a   |
|                 |                        | tour of duty; or       |
|                 |                        |                        |
|                 |                        | \(3\) In the process   |
|                 |                        | of performing a tour   |
|                 |                        | renewal travel and has |
|                 |                        | since then entered     |
|                 |                        | into another tour of   |
|                 |                        | duty in Alaska or      |
|                 |                        | Hawaii;                |
|                 |                        |                        |
|                 |                        | \(b\) Tour renewal     |
|                 |                        | agreement travel for   |
|                 |                        | recruiting or          |
|                 |                        | retention purposes is  |
|                 |                        | limited to two round   |
|                 |                        | trips beginning within |
|                 |                        | 5 years after the date |
|                 |                        | the employee first     |
|                 |                        | begins any period of   |
|                 |                        | consecutive tours of   |
|                 |                        | duty in Alaska or      |
|                 |                        | Hawaii. Employees      |
|                 |                        | shall be advised in    |
|                 |                        | writing of this        |
|                 |                        | limitation; or         |
|                 |                        |                        |
|                 |                        | \(c\) You are          |
|                 |                        | traveling due to your  |
|                 |                        | agency's mission to    |
|                 |                        | recruit or retain you  |
|                 |                        | as an employee to      |
|                 |                        | fulfill a position     |
|                 |                        | that requires a        |
|                 |                        | special skilled        |
|                 |                        | employee or to fill a  |
|                 |                        | position in a remote   |
|                 |                        | area.                  |
+-----------------+------------------------+------------------------+
| **§ 302-3.215** | **Will I be reimbursed | No, you will not be    |
|                 | for tour renewal       | reimbursed for tour    |
|                 | travel from a post of  | renewal travel unless  |
|                 | duty in Hawaii and     | your return travel is  |
|                 | return to a post of    | to a post of duty in   |
|                 | duty in Alaska or for  | the same State that    |
|                 | such travel from a     | you traveled from.     |
|                 | post of duty in Alaska |                        |
|                 | and return to a post   |                        |
|                 | of duty in Hawaii?**   |                        |
+-----------------+------------------------+------------------------+
| **§ 302-3.216** | **When must I begin my | You must begin your    |
|                 | first tour renewal     | first tour renewal     |
|                 | travel from Alaska or  | travel within 5 years  |
|                 | Hawaii?**              | of your first          |
|                 |                        | consecutive tours in   |
|                 |                        | either Alaska or       |
|                 |                        | Hawaii.                |
+-----------------+------------------------+------------------------+
| **§ 302-3.217** | **Will my family or I  | No, your family will   |
|                 | receive per diem for   | not receive per diem   |
|                 | en route travel from   | for en route travel    |
|                 | my post of duty to my  | from your post of duty |
|                 | actual place of        | to your actual place   |
|                 | residence in the       | of residence in the    |
|                 | U.S.?**                | U.S. and return to the |
|                 |                        | same or a different    |
|                 |                        | post of duty.          |
+-----------------+------------------------+------------------------+
| **§ 302-3.218** | **Are there any        | Other than as          |
|                 | special circumstances  | specified in §         |
|                 | when my agency may     | 302-3.209 through      |
|                 | authorize me travel    | 302-3.226, your agency |
|                 | and transportation     | head will only         |
|                 | expenses for my tour   | authorize travel and   |
|                 | renewal travel in      | transportation         |
|                 | Alaska or Hawaii?**    | expenses for your tour |
|                 |                        | renewal travel in      |
|                 |                        | Alaska or Hawaii if it |
|                 |                        | determines that:       |
|                 |                        |                        |
|                 |                        | \(a\) Agency staffing  |
|                 |                        | needs are required to  |
|                 |                        | recruit or retain      |
|                 |                        | employees at a post of |
|                 |                        | duty in Alaska or      |
|                 |                        | Hawaii; or             |
|                 |                        |                        |
|                 |                        | \(b\) Your agency is   |
|                 |                        | in need to recruit     |
|                 |                        | employees with special |
|                 |                        | skills and knowledge   |
|                 |                        | and/or to fill         |
|                 |                        | positions in remote    |
|                 |                        | areas.                 |
+-----------------+------------------------+------------------------+
| **§ 302-3.219** | **Is there a limit on  | \(a\) If you are       |
|                 | how many times I may   | stationed in a foreign |
|                 | receive reimbursement  | area or in an area     |
|                 | for tour renewal       | other than Alaska or   |
|                 | travel?**              | Hawaii, your agency    |
|                 |                        | may reimburse you for  |
|                 |                        | one overseas tour      |
|                 |                        | renewal trip for each  |
|                 |                        | time you complete your |
|                 |                        | service agreement,     |
|                 |                        | which is related to    |
|                 |                        | your post of duty.     |
|                 |                        |                        |
|                 |                        | \(b\) For recruiting   |
|                 |                        | and retention purposes |
|                 |                        | of consecutive tours   |
|                 |                        | served within Alaska   |
|                 |                        | and Hawaii, your       |
|                 |                        | agency may reimburse   |
|                 |                        | you a maximum of two   |
|                 |                        | round trips which must |
|                 |                        | begin within 5 years   |
|                 |                        | after the date of your |
|                 |                        | first tour.            |
+-----------------+------------------------+------------------------+
| **§ 302-3.220** | **May my family and I  | Yes, you and your      |
|                 | travel to another U.S. | family may travel to   |
|                 | location (other than   | another U.S. location  |
|                 | from my actual place   | (other than from your  |
|                 | of residence) under my | actual place of        |
|                 | tour renewal           | residence) under your  |
|                 | agreement?**           | tour renewal           |
|                 |                        | agreement. However,    |
|                 |                        | your agency will only  |
|                 |                        | reimburse you for the  |
|                 |                        | amount of authorized   |
|                 |                        | expenses from your     |
|                 |                        | post of duty to your   |
|                 |                        | actual place of        |
|                 |                        | residence and return   |
|                 |                        | (as appropriate) on a  |
|                 |                        | usually traveled       |
|                 |                        | route.                 |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Note to §302-3.220: If your actual place of residence is located in
the U.S., you and your family must spend a substantial amount of time in
the U.S. in order to receive reimbursement.**

+-----------------+------------------------+------------------------+
| **§ 302-3.221** | **If I travel to       | No, you are not        |
|                 | another place in the   | required to spend time |
|                 | U.S. (other than my    | at your actual place   |
|                 | actual place of        | of residence to        |
|                 | residence) am I        | receive reimbursement  |
|                 | required to spend time | if you travel to       |
|                 | at my actual place of  | another place in the   |
|                 | residence to receive   | U.S. (other than your  |
|                 | reimbursement?**       | actual place of        |
|                 |                        | residence).            |
+-----------------+------------------------+------------------------+
| **§ 302-3.222** | **Will I be reimbursed | If you travel to       |
|                 | if I travel to another | another overseas       |
|                 | overseas location      | location (instead of   |
|                 | (instead of the        | the U.S.), you will be |
|                 | U.S.)?**               | reimbursed only if     |
|                 |                        | your actual residence  |
|                 |                        | is within that country |
|                 |                        | in which you are       |
|                 |                        | taking your leave, and |
|                 |                        | then you will only be  |
|                 |                        | reimbursed your        |
|                 |                        | authorized travel and  |
|                 |                        | transportation         |
|                 |                        | expenses. You will     |
|                 |                        | have to pay any        |
|                 |                        | expense(s) above your  |
|                 |                        | authorized amount.     |
+-----------------+------------------------+------------------------+
| **§ 302-3.223** | **What happens if I    | If you fail to         |
|                 | violate my new service | complete your period   |
|                 | agreement under a tour | of service under your  |
|                 | renewal assignment?**  | new service agreement  |
|                 |                        | for reasons that are   |
|                 |                        | not acceptable to your |
|                 |                        | agency, you must pay   |
|                 |                        | the Government:        |
|                 |                        |                        |
|                 |                        | \(a\) All              |
|                 |                        | transportation and per |
|                 |                        | diem expenses that you |
|                 |                        | received during your   |
|                 |                        | service agreement      |
|                 |                        | period for tour        |
|                 |                        | renewal travel of you  |
|                 |                        | and your immediate     |
|                 |                        | family;                |
|                 |                        |                        |
|                 |                        | \(b\) Transportation   |
|                 |                        | expenses for family    |
|                 |                        | members who traveled   |
|                 |                        | directly from your     |
|                 |                        | former post of duty to |
|                 |                        | your current post of   |
|                 |                        | duty; and              |
|                 |                        |                        |
|                 |                        | \(c\) All              |
|                 |                        | transportation         |
|                 |                        | expenses for shipment  |
|                 |                        | of household goods     |
|                 |                        | from your former post  |
|                 |                        | to your current post   |
|                 |                        | of duty.               |
+-----------------+------------------------+------------------------+
| **§ 302-3.224** | **If I violate my new  | If you violate your    |
|                 | service agreement,     | new service agreement, |
|                 | will the Government    | the Government will    |
|                 | reimburse me for       | reimburse you for      |
|                 | return travel and      | return travel and      |
|                 | transportation to my   | transportation to your |
|                 | actual place of        | actual place of        |
|                 | residence?**           | residence only if you  |
|                 |                        | did not receive all of |
|                 |                        | your allowances under  |
|                 |                        | a previous service     |
|                 |                        | agreement in which you |
|                 |                        | successfully completed |
|                 |                        | your required period   |
|                 |                        | of service. The        |
|                 |                        | Government will then   |
|                 |                        | authorize you          |
|                 |                        | reimbursement cost for |
|                 |                        | return travel and      |
|                 |                        | transportation         |
|                 |                        | expenses from your     |
|                 |                        | former post of duty to |
|                 |                        | your actual place of   |
|                 |                        | residence. If there is |
|                 |                        | any additional cost    |
|                 |                        | you must pay the       |
|                 |                        | difference.            |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Prior Return of Immediate Family Members**

  ----------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-3.225**   **If my immediate family member(s) return to the U.S. before me, will I be reimbursed for transporting part of my household goods with my family and the rest of my household goods when I return?**   Yes, if your family member(s) return to the U.S. before you, you will be reimbursed for transporting part of your household goods with your family and the rest of the household goods when you return as long as the combined weight of the two shipments does not exceed your total authorized weight limit.
  **§ 302-3.226**   **Will the Government reimburse me if I am not eligible to return with my immediate family member(s) to the U.S. and choose to send them at my own expense?**                                          Yes, if you pay for the prior return of your eligible immediate family member(s), you will be reimbursed when you become eligible for return travel and transportation, you must provide your agency with all receipts and documentation to support your cost. Your agency will then reimburse your expenses, not to exceed your authorized allowance.
  **§ 302-3.227**   **If I become divorced from my spouse while OCONUS will I receive reimbursement to return my former spouse and dependents to the U.S.?**                                                               Yes, if you become divorced from your spouse while OCONUS, you will receive reimbursement to return your former spouse and dependents to their place of actual residence within or outside CONUS.
  **§ 302-3.228**   **Is my dependent who turned 21 while overseas entitled to return travel to my place of actual residence at the expense of the Government?**                                                           Your dependent who turned 21 while overseas is entitled to return travel to your place of actual residence at the expense of the Government only if your dependent traveled overseas as your dependent under your TA, but not beyond the end of your current agreed tour of duty.
                                                                                                                                                                                                                           
  ----------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Relocation Separation**

**Overseas to U.S. Return for Separation**

  ----------------- --------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-3.300**   **Must my agency pay for return relocation expenses for my immediate family and me once I have completed my duty OCONUS?**                          Yes, once you have completed your duty OCONUS as specified in your service agreement, your agency must pay one-way transportation expenses for you, for your family member(s), and for your household goods.
  **§ 302-3.301**   **May I transport my household goods to a location other than my actual place of residence when I separate from the Government?**                   Yes, if you have successfully completed your service agreement, you may transport your household goods to a location other than your actual place of residence when you separate from the Government. However, the cost cannot exceed what it would cost to your actual place of residence. Any additional cost will be borne by you.
  **§ 302-3.302**   **May my agency pay for my immediate family member(s) and my household goods to be returned to the U.S. before I complete my service agreement?**   Yes, your agency may pay for your immediate family member(s) and your household goods to be returned to the U.S. before you complete your service agreement. However, your reason for not completing your service agreement must be determined by your agency as compassionate in nature or for circumstances beyond your control.
  **§ 302-3.303**   **May I claim reimbursement for the return of my immediate family member(s) or household goods more than once under one service agreement?**        No, you cannot claim reimbursement for the return of your immediate family member(s) or household goods more than once under one service agreement.
                                                                                                                                                                        
  ----------------- --------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**SES Separation for Retirement**

+-----------------+------------------------+------------------------+
| **§ 302-3.304** | **Who is entitled to   | You are entitled to    |
|                 | SES separation         | SES separation         |
|                 | relocation             | relocation allowances  |
|                 | allowances?**          | if you meet the        |
|                 |                        | conditions in §        |
|                 |                        | 302-3.307 and you are: |
|                 |                        |                        |
|                 |                        | \(a\) A career         |
|                 |                        | appointee to the SES   |
|                 |                        | as defined in 5 U.S.C. |
|                 |                        | 3132(a)(4); or         |
|                 |                        |                        |
|                 |                        | \(b\) A non-SES        |
|                 |                        | appointee who elects   |
|                 |                        | to retain SES          |
|                 |                        | retirement benefits    |
|                 |                        | and:                   |
|                 |                        |                        |
|                 |                        | \(1\) Has a basic rate |
|                 |                        | of pay at Level V of   |
|                 |                        | the Executive Schedule |
|                 |                        | or higher; or          |
|                 |                        |                        |
|                 |                        | \(2\) Was previously a |
|                 |                        | career appointee in    |
|                 |                        | the SES; or            |
|                 |                        |                        |
|                 |                        | \(3\) Elected under 5  |
|                 |                        | U.S.C. 3392(c) to      |
|                 |                        | retain SES retirement  |
|                 |                        | benefits; or           |
|                 |                        |                        |
|                 |                        | \(c\) A Medical Center |
|                 |                        | Director who:          |
|                 |                        |                        |
|                 |                        | \(1\) Served as a      |
|                 |                        | director of a          |
|                 |                        | Department of Veterans |
|                 |                        | Affairs medical center |
|                 |                        | under 38 U.S.C.        |
|                 |                        | 4103(a)(8) as in       |
|                 |                        | effect on November 17, |
|                 |                        | 1988; or               |
|                 |                        |                        |
|                 |                        | \(2\) Separated from   |
|                 |                        | Government service on  |
|                 |                        | or after October 2,    |
|                 |                        | 1992; or               |
|                 |                        |                        |
|                 |                        | \(3\) Is not covered   |
|                 |                        | in paragraphs (a) or   |
|                 |                        | (b) of this section;   |
|                 |                        | or                     |
|                 |                        |                        |
|                 |                        | \(d\) An immediate     |
|                 |                        | family member of an    |
|                 |                        | SES employee who died: |
|                 |                        |                        |
|                 |                        | \(1\) In Government    |
|                 |                        | service on or after    |
|                 |                        | January 1, 1994; or    |
|                 |                        |                        |
|                 |                        | \(2\) After separating |
|                 |                        | from Government        |
|                 |                        | service but before     |
|                 |                        | travel and/or          |
|                 |                        | transportation         |
|                 |                        | authorized under this  |
|                 |                        | subpart were           |
|                 |                        | completed.             |
+-----------------+------------------------+------------------------+
| **§ 302-3.305** | **Who is not eligible  | You are not eligible   |
|                 | for SES separation     | for SES separation     |
|                 | relocation expense     | relocation expense     |
|                 | allowances?**          | allowances if:         |
|                 |                        |                        |
|                 |                        | \(a\) You are a career |
|                 |                        | appointee to an SES    |
|                 |                        | position, and your     |
|                 |                        | appointment is a       |
|                 |                        | limited term, limited  |
|                 |                        | emergency, or a        |
|                 |                        | noncareer appointment. |
|                 |                        | (See 5 U.S.C.          |
|                 |                        | 3132(a)(5) through     |
|                 |                        | (7)); or               |
|                 |                        |                        |
|                 |                        | \(b\) You are an       |
|                 |                        | appointee to the       |
|                 |                        | Government but do not  |
|                 |                        | meet the criteria      |
|                 |                        | status within §        |
|                 |                        | 302-3.304.             |
+-----------------+------------------------+------------------------+
| **§ 302-3.306** | **If I meet the        | If you meet the        |
|                 | conditions in §        | conditions in §        |
|                 | 302-3.307, what        | 302-3.307, see item 7  |
|                 | expenses am I allowed  | of Tables A and C in § |
|                 | under separation for   | 302.3.101.             |
|                 | retirement travel?**   |                        |
+-----------------+------------------------+------------------------+
| **§ 302-3.307** | **Under what           | You may receive        |
|                 | conditions may I       | separation relocation  |
|                 | receive separation     | travel for you and     |
|                 | relocation travel for  | your family if:        |
|                 | my family and me?**    |                        |
|                 |                        | \(a\) You are a career |
|                 |                        | appointee as defined   |
|                 |                        | in 5 U.S.C.            |
|                 |                        | 3132(a)(4), and you    |
|                 |                        | were transferred or    |
|                 |                        | reassigned             |
|                 |                        | geographically in the  |
|                 |                        | interest of and at the |
|                 |                        | expense of the         |
|                 |                        | Government from one    |
|                 |                        | official station to    |
|                 |                        | another for permanent  |
|                 |                        | duty from:             |
|                 |                        |                        |
|                 |                        | \(1\) An SES career    |
|                 |                        | appointment to another |
|                 |                        | SES career             |
|                 |                        | appointment; or        |
|                 |                        |                        |
|                 |                        | \(2\) An SES career    |
|                 |                        | appointment to an      |
|                 |                        | appointment outside    |
|                 |                        | the SES at a rate of   |
|                 |                        | pay equal to or higher |
|                 |                        | than Level V of the    |
|                 |                        | Executive Schedule,    |
|                 |                        | and the employee       |
|                 |                        | elects to retain SES   |
|                 |                        | retirement benefits    |
|                 |                        | under 5 U.S.C. 3392;   |
|                 |                        | or                     |
|                 |                        |                        |
|                 |                        | \(3\) A non-SES career |
|                 |                        | appointment at the     |
|                 |                        | time of your transfer  |
|                 |                        | or assignment, which   |
|                 |                        | includes an            |
|                 |                        | appointment in a civil |
|                 |                        | service position       |
|                 |                        | outside the SES, to an |
|                 |                        | SES career             |
|                 |                        | appointment;           |
|                 |                        |                        |
|                 |                        | \(b\) At the time of   |
|                 |                        | the transfer or        |
|                 |                        | reassignment:          |
|                 |                        |                        |
|                 |                        | \(1\) You were         |
|                 |                        | eligible to receive an |
|                 |                        | annuity for optional   |
|                 |                        | retirement under       |
|                 |                        | section 8336(a), (b),  |
|                 |                        | (c), (e), (f), or (j)  |
|                 |                        | or subchapter III of   |
|                 |                        | chapter 83 (Civil      |
|                 |                        | Service Retirement     |
|                 |                        | System (CSRS)) or      |
|                 |                        | under section 8412 of  |
|                 |                        | subchapter II of       |
|                 |                        | chapter 84 (Federal    |
|                 |                        | Employees Retirement   |
|                 |                        | System (FERS)) of      |
|                 |                        | title, 5 U.S.C.; or    |
|                 |                        |                        |
|                 |                        | \(2\) You were within  |
|                 |                        | 5 years of eligibility |
|                 |                        | to receive an annuity  |
|                 |                        | for optional           |
|                 |                        | retirement under one   |
|                 |                        | of the authorities in  |
|                 |                        | paragraph (b)(1) of    |
|                 |                        | this section; or       |
|                 |                        |                        |
|                 |                        | \(3\) You were         |
|                 |                        | eligible to receive an |
|                 |                        | annuity based on       |
|                 |                        | discontinued service   |
|                 |                        | retirement or early    |
|                 |                        | voluntary retirement   |
|                 |                        | under an OPM           |
|                 |                        | authorization, under   |
|                 |                        | section 8336(d) of     |
|                 |                        | subchapter III of      |
|                 |                        | chapter 83, or under   |
|                 |                        | 8414(b) of subchapter  |
|                 |                        | II of chapter 84 of    |
|                 |                        | title 5, U.S.C.;       |
|                 |                        |                        |
|                 |                        | \(c\) You separate     |
|                 |                        | from Federal service   |
|                 |                        | on or after September  |
|                 |                        | 22, 1988;              |
|                 |                        |                        |
|                 |                        | \(d\) You are eligible |
|                 |                        | to receive an annuity  |
|                 |                        | upon separation (or,   |
|                 |                        | in the case of death,  |
|                 |                        | you met the            |
|                 |                        | requirements for being |
|                 |                        | considered eligible to |
|                 |                        | receive an annuity, as |
|                 |                        | of the date of death)  |
|                 |                        | under the provisions   |
|                 |                        | of subchapter III of   |
|                 |                        | chapter 83 (CSRS) or   |
|                 |                        | chapter 84 (FERS) of   |
|                 |                        | title 5, U.S.C.,       |
|                 |                        | including an annuity   |
|                 |                        | based on optional      |
|                 |                        | retirement,            |
|                 |                        | discontinued service   |
|                 |                        | retirement, early      |
|                 |                        | voluntary retirement   |
|                 |                        | under an OPM           |
|                 |                        | authorization, or      |
|                 |                        | disability retirement; |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(e\) You have not     |
|                 |                        | previously received    |
|                 |                        | separation relocation  |
|                 |                        | benefits from the      |
|                 |                        | Government for         |
|                 |                        | retirement.            |
+-----------------+------------------------+------------------------+
| **§ 302-3.308** | **Do I have to provide | Yes, before receiving  |
|                 | my agency with any     | reimbursement for      |
|                 | special documents      | moving expenses, you   |
|                 | before receiving       | must submit a request  |
|                 | reimbursement for      | to your agency for     |
|                 | moving expenses?**     | authorization and      |
|                 |                        | approval of your       |
|                 |                        | moving expenses with   |
|                 |                        | your tentative moving  |
|                 |                        | dates and the origin   |
|                 |                        | and destination        |
|                 |                        | location of your       |
|                 |                        | planned move, within   |
|                 |                        | the timeframe and      |
|                 |                        | format specified by    |
|                 |                        | your agency.           |
+-----------------+------------------------+------------------------+
| **§ 302-3.309** | **Where should my      | Your travel and        |
|                 | travel and             | shipment of your HHG   |
|                 | transportation         | should begin from your |
|                 | begin?**               | last official station. |
+-----------------+------------------------+------------------------+
| **§ 302-3.310** | **Where will I be      | You will be authorized |
|                 | authorized to          | to separate at the     |
|                 | separate?**            | place where you have   |
|                 |                        | chosen to reside       |
|                 |                        | within the United      |
|                 |                        | States.                |
+-----------------+------------------------+------------------------+
| **§ 302-3.311** | **May I receive        | You will only be       |
|                 | reimbursement for      | reimbursed for         |
|                 | travel and             | expenses up to the     |
|                 | transportation from an | cost of travel and     |
|                 | alternate location     | transportation         |
|                 | other than the duty    | expenses from your     |
|                 | station?**             | authorized official    |
|                 |                        | station to the place   |
|                 |                        | in the U.S. you have   |
|                 |                        | elected to reside. Any |
|                 |                        | additional cost you    |
|                 |                        | will have to pay.      |
+-----------------+------------------------+------------------------+
| **§ 302-3.312** | **Upon separation, if  | No, if upon separation |
|                 | I elect to reside in a | you elect to reside in |
|                 | different geographical | a different            |
|                 | area which is less     | geographical area      |
|                 | than 50 miles from my  | which is less than 50  |
|                 | official duty station, | miles from your        |
|                 | will I receive         | official station, you  |
|                 | reimbursement?**       | will not receive       |
|                 |                        | reimbursement.         |
+-----------------+------------------------+------------------------+
| **§ 302-3.313** | **May I have my        | Yes, you may have your |
|                 | household goods        | household goods        |
|                 | transported from more  | transported from more  |
|                 | than one location?**   | than one location.     |
|                 |                        | However, you will only |
|                 |                        | receive reimbursement  |
|                 |                        | based on the cost of   |
|                 |                        | shipment from your     |
|                 |                        | official station, in   |
|                 |                        | one lot by the most    |
|                 |                        | economical route to    |
|                 |                        | the location where you |
|                 |                        | elect to return. You   |
|                 |                        | will have to pay for   |
|                 |                        | any cost above what is |
|                 |                        | authorized.            |
+-----------------+------------------------+------------------------+
| **§ 302-3.314** | **Is there a time      | Yes, all travel and    |
|                 | limit when I must      | transportation of      |
|                 | begin my travel and    | household goods must   |
|                 | transportation upon    | begin no later than    |
|                 | separation?**          | six months after:      |
|                 |                        |                        |
|                 |                        | \(a\) Your date of     |
|                 |                        | separation; or         |
|                 |                        |                        |
|                 |                        | \(b\) The date of      |
|                 |                        | death of the employee  |
|                 |                        | who died before        |
|                 |                        | separation.            |
+-----------------+------------------------+------------------------+
| **§ 302-3.315** | **May I be granted an  | Your agency may grant  |
|                 | extension on beginning | you or your family     |
|                 | my separation          | member (in case of     |
|                 | travel?**              | your death) an         |
|                 |                        | extension on beginning |
|                 |                        | your separation        |
|                 |                        | travel, not to exceed  |
|                 |                        | 2 years from your      |
|                 |                        | effective date of      |
|                 |                        | separation or death if |
|                 |                        | you died before        |
|                 |                        | separating.            |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Subpart E - Employee's Temporary Change Of Station**

+-----------------+------------------------+------------------------+
| **§ 302-3.400** | **What is a "temporary | A TCS means the        |
|                 | change of station      | relocation to a new    |
|                 | (TCS)"?**              | official station for a |
|                 |                        | temporary period while |
|                 |                        | performing a long-term |
|                 |                        | assignment, and        |
|                 |                        | subsequent return to   |
|                 |                        | the previous official  |
|                 |                        | station upon           |
|                 |                        | completion of that     |
|                 |                        | assignment.            |
+-----------------+------------------------+------------------------+
| **§ 302-3.401** | **What is the purpose  | A TCS provides         |
|                 | of a TCS?**            | agencies an            |
|                 |                        | alternative to a       |
|                 |                        | long-term temporary    |
|                 |                        | duty travel assignment |
|                 |                        | which will increase    |
|                 |                        | your satisfaction and  |
|                 |                        | enhance morale, reduce |
|                 |                        | your income tax        |
|                 |                        | liability, and save    |
|                 |                        | the Government money.  |
+-----------------+------------------------+------------------------+
| **§ 302-3.402** | **When am I eligible   | You are eligible for a |
|                 | for a TCS?**           | TCS when you are       |
|                 |                        | directed to perform a  |
|                 |                        | TCS at a long-term     |
|                 |                        | duty location, and you |
|                 |                        | otherwise would be     |
|                 |                        | eligible for payment   |
|                 |                        | of temporary duty      |
|                 |                        | travel allowances      |
|                 |                        | authorized under       |
|                 |                        | chapter 301 of this    |
|                 |                        | title. For exceptions, |
|                 |                        | see § 302-3.403.       |
+-----------------+------------------------+------------------------+
| **§ 302-3.403** | **Who is not eligible  | The following          |
|                 | for a TCS?**           | individuals are not    |
|                 |                        | eligible for a TCS:    |
|                 |                        |                        |
|                 |                        | \(a\) A new appointee; |
|                 |                        |                        |
|                 |                        | \(b\) An employee      |
|                 |                        | assigned to or from a  |
|                 |                        | State or local         |
|                 |                        | Government under the   |
|                 |                        | Intergovernmental      |
|                 |                        | Personnel Act (5       |
|                 |                        | U.S.C. 3372 et seq.);  |
|                 |                        |                        |
|                 |                        | \(c\) An individual    |
|                 |                        | employed               |
|                 |                        | intermittently in the  |
|                 |                        | Government service as  |
|                 |                        | a consultant or expert |
|                 |                        | and paid on a daily    |
|                 |                        | when-actually-employed |
|                 |                        | (WAE) basis;           |
|                 |                        |                        |
|                 |                        | \(d\) An individual    |
|                 |                        | serving without pay or |
|                 |                        | at \$1 a year; or      |
|                 |                        |                        |
|                 |                        | \(e\) An employee      |
|                 |                        | assigned under the     |
|                 |                        | Government Employees   |
|                 |                        | Training Act (5 U.S.C. |
|                 |                        | 4109).                 |
+-----------------+------------------------+------------------------+
| **§ 302-3.404** | **Under what           | Your agency will       |
|                 | circumstances will my  | authorize a TCS when:  |
|                 | agency authorize a     |                        |
|                 | TCS?**                 | \(a\) It is necessary  |
|                 |                        | to accomplish the      |
|                 |                        | mission of the agency  |
|                 |                        | effectively and        |
|                 |                        | economically, and      |
|                 |                        |                        |
|                 |                        | \(b\) You are directed |
|                 |                        | to perform a long-term |
|                 |                        | assignment at another  |
|                 |                        | official station; or   |
|                 |                        |                        |
|                 |                        | \(c\) Your agency      |
|                 |                        | otherwise could        |
|                 |                        | authorize temporary    |
|                 |                        | duty travel and pay    |
|                 |                        | travel allowances,     |
|                 |                        | including payment of   |
|                 |                        | subsistence expenses,  |
|                 |                        | under chapter 301 of   |
|                 |                        | this title for the     |
|                 |                        | long-term assignment;  |
|                 |                        | or                     |
|                 |                        |                        |
|                 |                        | \(d\) Your agency      |
|                 |                        | determines it would be |
|                 |                        | more advantageous,     |
|                 |                        | cost and other factors |
|                 |                        | considered, to         |
|                 |                        | authorize a long-term  |
|                 |                        | assignment; and        |
|                 |                        |                        |
|                 |                        | \(e\) You meet any     |
|                 |                        | additional conditions  |
|                 |                        | your agency has        |
|                 |                        | established.           |
+-----------------+------------------------+------------------------+
| **§ 302-3.405** | **If my agency         | No, you do not have    |
|                 | authorizes a TCS, do I | the option of electing |
|                 | have the option of     | payment of per diem    |
|                 | electing payment of    | expenses under part    |
|                 | per diem expenses      | 301-11 of this title   |
|                 | under part 301-11 of   | if your agency         |
|                 | this title?**          | authorized a TCS.      |
+-----------------+------------------------+------------------------+
| **§ 302-3.406** | **How long must my     | To qualify for a TCS,  |
|                 | assignment be for me   | your assignment must   |
|                 | to qualify for a       | be not less than 6     |
|                 | TCS?**                 | months, nor more than  |
|                 |                        | 30 months.             |
+-----------------+------------------------+------------------------+
| **§ 302-3.407** | **What is the effect   | Your agency may        |
|                 | on my TCS              | authorize a TCS only   |
|                 | reimbursement if my    | when a TCS is expected |
|                 | assignment lasts less  | to last 6 months or    |
|                 | than 6 months?**       | more. If your          |
|                 |                        | assignment is cut      |
|                 |                        | short for reasons      |
|                 |                        | other than separation  |
|                 |                        | from Government        |
|                 |                        | service, you will be   |
|                 |                        | paid TCS expenses.     |
+-----------------+------------------------+------------------------+
| **§ 302-3.408** | **What is the effect   | If your assignment     |
|                 | on my TCS              | exceeds 30 months,     |
|                 | reimbursement if my    | your agency:           |
|                 | assignment lasts more  |                        |
|                 | than 30 months?**      | \(a\) Must permanently |
|                 |                        | assign you to your     |
|                 |                        | temporary official     |
|                 |                        | station or return you  |
|                 |                        | to your previous       |
|                 |                        | official station;      |
|                 |                        |                        |
|                 |                        | \(b\) May not pay for  |
|                 |                        | extended storage or    |
|                 |                        | property management    |
|                 |                        | services incurred      |
|                 |                        | after the last day of  |
|                 |                        | the thirtieth month;   |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(c\) Must pay the     |
|                 |                        | expenses of returning  |
|                 |                        | you and your immediate |
|                 |                        | family and household   |
|                 |                        | goods to your previous |
|                 |                        | official station       |
|                 |                        | unless you are         |
|                 |                        | permanently assigned   |
|                 |                        | to your temporary      |
|                 |                        | official station.      |
+-----------------+------------------------+------------------------+
| **§ 302-3.409** | **Is there any         | No, there is no        |
|                 | required minimum       | required minimum       |
|                 | distance between an    | distance between an    |
|                 | official station and a | official station and a |
|                 | TCS location that must | TCS location that must |
|                 | be met for me to       | be met for you to      |
|                 | qualify for a TCS?**   | qualify for a TCS.     |
|                 |                        | However, your agency   |
|                 |                        | may establish the area |
|                 |                        | within which it will   |
|                 |                        | not authorize a TCS.   |
+-----------------+------------------------+------------------------+
| **§ 302-3.410** | **Must I sign a        | No, you do not need to |
|                 | service agreement to   | sign a service         |
|                 | qualify for a TCS?**   | agreement to qualify   |
|                 |                        | for a TCS.             |
+-----------------+------------------------+------------------------+
| **§ 302-3.411** | **What is my official  | Your official station  |
|                 | station during my      | during your TCS is the |
|                 | TCS?**                 | location of your TCS.  |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Expenses Paid Upon Assignment**

+-----------------+------------------------+------------------------+
| **§ 302-3.412** | **What expenses must   | Your agency must pay:  |
|                 | my agency pay?**       |                        |
|                 |                        | \(a\) Travel,          |
|                 |                        | including per diem,    |
|                 |                        | for you and your       |
|                 |                        | immediate family under |
|                 |                        | part 302-4 of this     |
|                 |                        | chapter;               |
|                 |                        |                        |
|                 |                        | \(b\) Transportation   |
|                 |                        | and temporary storage  |
|                 |                        | of your household      |
|                 |                        | goods under part 302-7 |
|                 |                        | of this chapter;       |
|                 |                        |                        |
|                 |                        | \(c\) Extended storage |
|                 |                        | when it is necessary   |
|                 |                        | as approved by your    |
|                 |                        | agency under part      |
|                 |                        | 302-8 of this chapter; |
|                 |                        |                        |
|                 |                        | \(d\) Transportation   |
|                 |                        | of a mobile home       |
|                 |                        | instead of             |
|                 |                        | transportation of      |
|                 |                        | household goods under  |
|                 |                        | part 302-10 of this    |
|                 |                        | chapter;               |
|                 |                        |                        |
|                 |                        | \(e\) A miscellaneous  |
|                 |                        | expenses allowance     |
|                 |                        | under part 302-16 of   |
|                 |                        | this chapter;          |
|                 |                        |                        |
|                 |                        | \(f\) Transportation   |
|                 |                        | of a privately owned   |
|                 |                        | vehicle(s) under part  |
|                 |                        | 302-9 of this chapter; |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(g\) A relocation     |
|                 |                        | income tax allowance   |
|                 |                        | under part 302-17 of   |
|                 |                        | this chapter for       |
|                 |                        | additional income      |
|                 |                        | taxes you incur on     |
|                 |                        | payments your agency   |
|                 |                        | makes under the        |
|                 |                        | authority of this      |
|                 |                        | section for your       |
|                 |                        | relocation expenses.   |
+-----------------+------------------------+------------------------+
| **§ 302-3.413** | **Are there other      | Yes, your agency may   |
|                 | expenses that my       | pay:                   |
|                 | agency may pay?**      |                        |
|                 |                        | \(a\) Househunting     |
|                 |                        | trip expenses under    |
|                 |                        | part 302-5 of this     |
|                 |                        | chapter;               |
|                 |                        |                        |
|                 |                        | \(b\) Temporary        |
|                 |                        | quarters subsistence   |
|                 |                        | expenses under part    |
|                 |                        | 302-6 of this chapter; |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(c\) Reimbursement    |
|                 |                        | for Property           |
|                 |                        | Management Services    |
|                 |                        | under part 302-15 of   |
|                 |                        | this chapter.          |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Expenses Paid During Assignment**

+-----------------+------------------------+------------------------+
| **§ 302-3.414** | **If my agency         | Yes, if your agency    |
|                 | authorizes a TCS, will | authorizes a TCS, it   |
|                 | it pay for extended    | will pay for extended  |
|                 | storage of my          | storage when it is     |
|                 | household goods?**     | necessary. Extended    |
|                 |                        | storage expenses       |
|                 |                        | include:               |
|                 |                        |                        |
|                 |                        | \(a\)                  |
|                 |                        | Packing/unpacking;     |
|                 |                        |                        |
|                 |                        | \(b\)                  |
|                 |                        | Crating/uncrating;     |
|                 |                        |                        |
|                 |                        | \(c\) Transporting to  |
|                 |                        | and from place of      |
|                 |                        | storage;               |
|                 |                        |                        |
|                 |                        | \(d\) Charges while in |
|                 |                        | storage; and           |
|                 |                        |                        |
|                 |                        | \(e\) Other necessary  |
|                 |                        | charges directly       |
|                 |                        | related to storage.    |
+-----------------+------------------------+------------------------+
| **§ 302-3.415** | **How long may my      | Your agency may pay    |
|                 | agency pay for         | for extended storage   |
|                 | extended storage of    | of household goods for |
|                 | household goods?**     | the duration of your   |
|                 |                        | TCS.                   |
+-----------------+------------------------+------------------------+
| **§ 302-3.416** | **Is there any         | Yes, the maximum       |
|                 | limitation on the      | combined weight is     |
|                 | combined weight of     | 18,000 pounds net      |
|                 | household goods I may  | weight. If you         |
|                 | transport and store at | transport and/or store |
|                 | Government expense?**  | household goods in     |
|                 |                        | excess of the maximum  |
|                 |                        | weight allowance, you  |
|                 |                        | will be responsible    |
|                 |                        | for any excess cost.   |
+-----------------+------------------------+------------------------+
| **§ 302-3.417** | **Will I have to pay   | You will be subject to |
|                 | any income tax if my   | income taxes on the    |
|                 | agency pays for        | amount of extended     |
|                 | extended storage of my | storage expenses your  |
|                 | household goods?**     | agency pays. However,  |
|                 |                        | your agency will pay   |
|                 |                        | you a relocation       |
|                 |                        | income tax allowance   |
|                 |                        | under part 302-17 of   |
|                 |                        | this chapter for       |
|                 |                        | substantially all of   |
|                 |                        | the additional         |
|                 |                        | Federal, State and     |
|                 |                        | local income taxes you |
|                 |                        | incur on the expenses  |
|                 |                        | your agency pays.      |
+-----------------+------------------------+------------------------+
| **§ 302-3.418** | **Will my agency pay   | Yes, your agency will  |
|                 | for property           | reimburse you directly |
|                 | management services    | for expenses you incur |
|                 | when I am authorized a | or make payments on    |
|                 | TCS?**                 | your behalf to a       |
|                 |                        | relocation services    |
|                 |                        | company, if you so     |
|                 |                        | choose. The term       |
|                 |                        | "property management   |
|                 |                        | services" refers to a  |
|                 |                        | program provided by a  |
|                 |                        | private company for a  |
|                 |                        | fee, which assists you |
|                 |                        | in managing your       |
|                 |                        | residence at your      |
|                 |                        | previous official      |
|                 |                        | station as a rental    |
|                 |                        | property. Services     |
|                 |                        | provided by the        |
|                 |                        | company may include,   |
|                 |                        | but are not limited    |
|                 |                        | to, obtaining a        |
|                 |                        | tenant, negotiating a  |
|                 |                        | lease, inspecting the  |
|                 |                        | property regularly,    |
|                 |                        | managing repairs and   |
|                 |                        | maintenance, enforcing |
|                 |                        | lease terms,           |
|                 |                        | collecting rent,       |
|                 |                        | paying the mortgage    |
|                 |                        | and other carrying     |
|                 |                        | expenses from rental   |
|                 |                        | proceeds and/or fund   |
|                 |                        | of the employee, and   |
|                 |                        | accounting for the     |
|                 |                        | transactions and       |
|                 |                        | providing periodic     |
|                 |                        | reports to the         |
|                 |                        | employee.              |
+-----------------+------------------------+------------------------+
| **§ 302-3.419** | **For what property    | Your agency will only  |
|                 | will my agency pay     | pay for the property   |
|                 | property management    | from which you         |
|                 | services?**            | commuted to/from work  |
|                 |                        | on a daily basis at    |
|                 |                        | your previous official |
|                 |                        | station.               |
+-----------------+------------------------+------------------------+
| **§ 302-3.420** | **How long will my     | Your agency will pay   |
|                 | agency pay for         | for property           |
|                 | property management    | management services    |
|                 | services?**            | for the duration of    |
|                 |                        | your TCS.              |
+-----------------+------------------------+------------------------+
| **§ 302-3.421** | **What are the income  | When your agency pays  |
|                 | tax consequences when  | for property           |
|                 | my agency pays for     | management services:   |
|                 | property management    |                        |
|                 | services?**            | \(a\) You will be      |
|                 |                        | taxed on the amount of |
|                 |                        | property management    |
|                 |                        | expenses your agency   |
|                 |                        | pays, whether it       |
|                 |                        | reimburses you         |
|                 |                        | directly for your      |
|                 |                        | expenses or pays a     |
|                 |                        | relocation services    |
|                 |                        | company to manage your |
|                 |                        | residence; and         |
|                 |                        |                        |
|                 |                        | \(b\) Your agency will |
|                 |                        | pay you a relocation   |
|                 |                        | income tax allowance   |
|                 |                        | under part 302-17 of   |
|                 |                        | this chapter for       |
|                 |                        | substantially all of   |
|                 |                        | the additional         |
|                 |                        | Federal, State and     |
|                 |                        | local income taxes you |
|                 |                        | incur on the expenses  |
|                 |                        | your agency pays.      |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Note to §302-3.421: You may wish to consult with a tax advisor to
determine whether you will incur any additional tax liability, unrelated
to your agency's payment of your property management expenses, as a
result of maintaining your residence as a rental property.**

**Expenses Paid Upon Completion of Assignment or Upon Separation From
Government Service**

+-----------------+------------------------+------------------------+
| **§ 302-3.422** | **What expenses will   | Your agency will pay   |
|                 | my agency pay when I   | for the following      |
|                 | complete my TCS?**     | expenses in connection |
|                 |                        | with your return to    |
|                 |                        | your previous official |
|                 |                        | station:               |
|                 |                        |                        |
|                 |                        | \(a\) Travel,          |
|                 |                        | including per diem,    |
|                 |                        | for you and your       |
|                 |                        | immediate family under |
|                 |                        | part 302-4 of this     |
|                 |                        | chapter;               |
|                 |                        |                        |
|                 |                        | \(b\) Transportation   |
|                 |                        | and temporary storage  |
|                 |                        | of your household good |
|                 |                        | under part 302-7 of    |
|                 |                        | this chapter;          |
|                 |                        |                        |
|                 |                        | \(c\) Transportation   |
|                 |                        | of a mobile home       |
|                 |                        | instead of             |
|                 |                        | transportation of our  |
|                 |                        | household goods under  |
|                 |                        | part 302-10 of this    |
|                 |                        | chapter;               |
|                 |                        |                        |
|                 |                        | \(d\) Temporary        |
|                 |                        | quarters subsistence   |
|                 |                        | expenses under part    |
|                 |                        | 302-6 of this chapter; |
|                 |                        |                        |
|                 |                        | \(e\) A miscellaneous  |
|                 |                        | expenses allowance     |
|                 |                        | under part 302-16 of   |
|                 |                        | this chapter;          |
|                 |                        |                        |
|                 |                        | \(f\) Transportation   |
|                 |                        | of a privately owned   |
|                 |                        | vehicle(s) under part  |
|                 |                        | of this chapter; and   |
|                 |                        |                        |
|                 |                        | \(g\) A relocation     |
|                 |                        | income tax allowance   |
|                 |                        | under part 302-17 of   |
|                 |                        | this chapter for       |
|                 |                        | additional income      |
|                 |                        | taxes you incur on     |
|                 |                        | payments your agency   |
|                 |                        | makes under the        |
|                 |                        | authority of this part |
|                 |                        | for your relocation    |
|                 |                        | expenses.              |
+-----------------+------------------------+------------------------+
| **§ 302-3.423** | **If I separate from   | If you separate from   |
|                 | Government service     | Government service     |
|                 | upon completion of my  | upon completion of     |
|                 | TCS, what relocation   | your TCS, your agency  |
|                 | expenses will my       | will upon your         |
|                 | agency pay upon my     | separation, pay the    |
|                 | separation?**          | same relocation        |
|                 |                        | expenses it would have |
|                 |                        | paid had you not       |
|                 |                        | separated from         |
|                 |                        | Government service     |
|                 |                        | upon completion of     |
|                 |                        | your TCS.              |
+-----------------+------------------------+------------------------+
| **§ 302-3.424** | **If I separate from   | If you separate from   |
|                 | Government service     | Government service     |
|                 | prior to completion of | prior to completion of |
|                 | my TCS, what           | your TCS for reasons   |
|                 | relocation expenses    | beyond your control    |
|                 | will my agency pay     | that are acceptable to |
|                 | upon my separation?**  | your agency, your      |
|                 |                        | agency will pay the    |
|                 |                        | same relocation        |
|                 |                        | expenses it would pay  |
|                 |                        | under § 302-3.423. If  |
|                 |                        | this is not the case,  |
|                 |                        | the expenses your      |
|                 |                        | agency pays may not    |
|                 |                        | exceed the             |
|                 |                        | reimbursement that you |
|                 |                        | would have received    |
|                 |                        | under this chapter or  |
|                 |                        | chapter 301 of this    |
|                 |                        | title whichever your   |
|                 |                        | agency determines to   |
|                 |                        | be in the best         |
|                 |                        | interest of the        |
|                 |                        | Government.            |
+-----------------+------------------------+------------------------+
| **§ 302-3.425** | **If I have been       | Your agency will pay   |
|                 | authorized successive  | the expenses           |
|                 | temporary changes of   | authorized in §        |
|                 | station and reassigned | 302-3.422 for your     |
|                 | from one temporary     | relocation from your   |
|                 | official station to    | current temporary      |
|                 | another, what expenses | official station to    |
|                 | will my agency pay     | your last permanent    |
|                 | upon completion of my  | official station.      |
|                 | last assignment or my  |                        |
|                 | separation from        |                        |
|                 | Government service?**  |                        |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Permanent Assignment to Temporary Official Station**

+-----------------+------------------------+------------------------+
| **§ 302-3.426** | **How is payment of my | Payment of TCS         |
|                 | TCS expenses affected  | expenses stops once    |
|                 | if I am permanently    | your temporary         |
|                 | assigned to my         | official station       |
|                 | temporary official     | becomes your permanent |
|                 | station?**             | official station. Your |
|                 |                        | agency may not pay any |
|                 |                        | TCS expenses incurred  |
|                 |                        | beginning the day your |
|                 |                        | temporary official     |
|                 |                        | station becomes your   |
|                 |                        | permanent official     |
|                 |                        | station.               |
+-----------------+------------------------+------------------------+
| **§ 302-3.427** | **What relocation      | When you are           |
|                 | allowances may my      | permanently assigned   |
|                 | agency pay when I am   | to your temporary      |
|                 | permanently assigned   | official station, your |
|                 | to my temporary        | agency may pay:        |
|                 | official station?**    |                        |
|                 |                        | \(a\) Travel,          |
|                 |                        | including per diem, in |
|                 |                        | accordance with part   |
|                 |                        | 302-4 of this chapter, |
|                 |                        | for one round trip     |
|                 |                        | between your temporary |
|                 |                        | official station and   |
|                 |                        | your previous official |
|                 |                        | station, for you and   |
|                 |                        | members of your        |
|                 |                        | immediate family who   |
|                 |                        | relocated to the       |
|                 |                        | temporary official     |
|                 |                        | station with you. Your |
|                 |                        | agency may also pay    |
|                 |                        | the same expenses for  |
|                 |                        | a one-way trip from    |
|                 |                        | the previous official  |
|                 |                        | station to the new     |
|                 |                        | permanent official     |
|                 |                        | station for any        |
|                 |                        | immediate family       |
|                 |                        | members who did not    |
|                 |                        | accompany you to the   |
|                 |                        | temporary official     |
|                 |                        | station;               |
|                 |                        |                        |
|                 |                        | \(b\) Residence        |
|                 |                        | transaction expenses   |
|                 |                        | under part 302-11 of   |
|                 |                        | this chapter;          |
|                 |                        |                        |
|                 |                        | \(c\) Property         |
|                 |                        | management expenses    |
|                 |                        | under part 302-15 of   |
|                 |                        | this chapter;          |
|                 |                        |                        |
|                 |                        | \(d\) Relocation       |
|                 |                        | services under part    |
|                 |                        | 302-12 of this         |
|                 |                        | chapter;               |
|                 |                        |                        |
|                 |                        | \(e\) Temporary        |
|                 |                        | quarters subsistence   |
|                 |                        | expenses in accordance |
|                 |                        | with part 302-6 of     |
|                 |                        | this chapter;          |
|                 |                        |                        |
|                 |                        | \(f\) Transportation   |
|                 |                        | of household goods not |
|                 |                        | previously transported |
|                 |                        | to the temporary       |
|                 |                        | official station under |
|                 |                        | part 302-7 of this     |
|                 |                        | chapter; and           |
|                 |                        |                        |
|                 |                        | \(g\) Transportation   |
|                 |                        | of a privately owned   |
|                 |                        | vehicle(s) not         |
|                 |                        | previously transported |
|                 |                        | to the temporary       |
|                 |                        | official station under |
|                 |                        | § 302-9.6 of this      |
|                 |                        | chapter.               |
+-----------------+------------------------+------------------------+
| **§ 302-3.428** | **If I am permanently  | Yes. If you are        |
|                 | assigned to my         | permanently assigned   |
|                 | temporary official     | to your temporary      |
|                 | station, is there any  | official station, you  |
|                 | limitation on the      | are limited to 18,000  |
|                 | weight of household    | pounds net weight for  |
|                 | goods I may transport  | household goods you    |
|                 | at Government expense  | may transport at       |
|                 | to my official         | Government expense to  |
|                 | station?**             | your official station. |
|                 |                        | This maximum weight    |
|                 |                        | will be reduced by the |
|                 |                        | weight of any          |
|                 |                        | household goods        |
|                 |                        | transported at         |
|                 |                        | Government expense to  |
|                 |                        | your temporary         |
|                 |                        | official station under |
|                 |                        | your TCS               |
|                 |                        | authorization. Subject |
|                 |                        | to the 18,000 pound    |
|                 |                        | limit, your agency     |
|                 |                        | will pay to transport  |
|                 |                        | any household goods in |
|                 |                        | extended storage to    |
|                 |                        | your official station. |
|                 |                        | Additionally, if you   |
|                 |                        | change your residence  |
|                 |                        | as a result of your    |
|                 |                        | permanent assignment   |
|                 |                        | to your temporary      |
|                 |                        | official station, your |
|                 |                        | agency may pay for     |
|                 |                        | transporting your      |
|                 |                        | household goods,       |
|                 |                        | subject to the         |
|                 |                        | 18,000-pound limit,    |
|                 |                        | between the residence  |
|                 |                        | you occupied during    |
|                 |                        | your temporary         |
|                 |                        | assignment and your    |
|                 |                        | new residence.         |
+-----------------+------------------------+------------------------+
| **§ 302-3.429** | **Are there any        | If you are permanently |
|                 | relocation allowances  | assigned to your       |
|                 | my agency may not pay  | temporary official     |
|                 | if I am permanently    | station, your agency   |
|                 | assigned to my         | may not pay:           |
|                 | temporary official     |                        |
|                 | station?**             | \(a\) Expenses of a    |
|                 |                        | househunting trip for  |
|                 |                        | you and your spouse to |
|                 |                        | your temporary         |
|                 |                        | official station under |
|                 |                        | part 302-5 of this     |
|                 |                        | chapter; or            |
|                 |                        |                        |
|                 |                        | \(b\) Residence        |
|                 |                        | transaction expenses   |
|                 |                        | for selling a          |
|                 |                        | residence or breaking  |
|                 |                        | a lease at the         |
|                 |                        | temporary official     |
|                 |                        | station under part     |
|                 |                        | 302-11 of this         |
|                 |                        | chapter.               |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Subpart F - Agency Responsibilities**

+-----------------+------------------------+------------------------+
| **§ 302-3.500** | **What governing       | You must establish how |
|                 | policies and           | you will implement     |
|                 | procedures must we     | policies that are      |
|                 | establish for paying a | required for this      |
|                 | relocation allowance   | part, which include;   |
|                 | under this part        |                        |
|                 | 302-3?**               | \(a\) When you will    |
|                 |                        | pay relocation         |
|                 |                        | expenses if an         |
|                 |                        | employee violates      |
|                 |                        | his/her service        |
|                 |                        | agreement;             |
|                 |                        |                        |
|                 |                        | \(b\) When you will    |
|                 |                        | authorize separate     |
|                 |                        | relocation allowances  |
|                 |                        | to an employee and an  |
|                 |                        | employee's immediate   |
|                 |                        | family member that are |
|                 |                        | both transferring to   |
|                 |                        | the same official      |
|                 |                        | station;               |
|                 |                        |                        |
|                 |                        | \(c\) When you will    |
|                 |                        | grant an employee      |
|                 |                        | and/or the employee's  |
|                 |                        | immediate family       |
|                 |                        | member(s) an extension |
|                 |                        | on beginning           |
|                 |                        | separation travel;     |
|                 |                        |                        |
|                 |                        | \(d\) When you will    |
|                 |                        | allow an employee to   |
|                 |                        | arrange his/her own    |
|                 |                        | relocation upon        |
|                 |                        | separation;            |
|                 |                        |                        |
|                 |                        | \(e\) When you will    |
|                 |                        | authorize a temporary  |
|                 |                        | change of station      |
|                 |                        | (TCS);                 |
|                 |                        |                        |
|                 |                        | \(f\) When you will    |
|                 |                        | define an area not to  |
|                 |                        | reimburse for a TCS;   |
|                 |                        |                        |
|                 |                        | \(g\) When you will    |
|                 |                        | pay extended storage   |
|                 |                        | of household goods for |
|                 |                        | TCS; and               |
|                 |                        |                        |
|                 |                        | \(h\) What relocation  |
|                 |                        | allowances you will    |
|                 |                        | and will not pay when  |
|                 |                        | an employee is         |
|                 |                        | permanently assigned   |
|                 |                        | to a temporary         |
|                 |                        | official station.      |
+-----------------+------------------------+------------------------+
| **§ 302-3.501** | **Must we establish    | Yes, you must          |
|                 | any specific           | establish specific     |
|                 | procedures for paying  | guidelines for paying  |
|                 | a relocation allowance | a relocation allowance |
|                 | to new appointees?**   | to new appointees.     |
|                 |                        | These guidelines must  |
|                 |                        | establish the:         |
|                 |                        |                        |
|                 |                        | \(a\) Criteria in      |
|                 |                        | accordance with 5 CFR  |
|                 |                        | part 572 on how you    |
|                 |                        | will determine if a    |
|                 |                        | new appointee is       |
|                 |                        | eligible for the       |
|                 |                        | relocation allowances  |
|                 |                        | authorized therein;    |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(b\) Procedures which |
|                 |                        | will provide new       |
|                 |                        | appointees with        |
|                 |                        | information            |
|                 |                        | surrounding his/her    |
|                 |                        | benefits.              |
+-----------------+------------------------+------------------------+
| **§ 302-3.502** | **What factors should  | You should consider    |
|                 | we consider in         | the following factors  |
|                 | determining whether to | in determining whether |
|                 | authorize a TCS for a  | to authorize a TCS:    |
|                 | long-term              |                        |
|                 | assignment?**          | \(a\) Cost             |
|                 |                        | considerations. You    |
|                 |                        | should consider the    |
|                 |                        | cost of each           |
|                 |                        | alternative. A         |
|                 |                        | long-term temporary    |
|                 |                        | duty travel assignment |
|                 |                        | requires the payment   |
|                 |                        | of either per diem or  |
|                 |                        | actual subsistence     |
|                 |                        | expenses for the       |
|                 |                        | entire period of the   |
|                 |                        | assignment. This could |
|                 |                        | be very costly to the  |
|                 |                        | agency over an         |
|                 |                        | extended period. A TCS |
|                 |                        | will require fairly    |
|                 |                        | substantial relocation |
|                 |                        | allowance payments at  |
|                 |                        | the beginning and end  |
|                 |                        | of the assignment, and |
|                 |                        | less substantial       |
|                 |                        | payments for extended  |
|                 |                        | storage and property   |
|                 |                        | management services,   |
|                 |                        | when authorized,       |
|                 |                        | during the period of   |
|                 |                        | the assignment.        |
|                 |                        | Agencies should        |
|                 |                        | estimate the total     |
|                 |                        | cost of each           |
|                 |                        | alternative and        |
|                 |                        | authorize the one that |
|                 |                        | is most advantageous   |
|                 |                        | for the agency, cost   |
|                 |                        | and other factors      |
|                 |                        | considered;            |
|                 |                        |                        |
|                 |                        | \(b\) Tax              |
|                 |                        | considerations. An     |
|                 |                        | employee who performs  |
|                 |                        | a temporary duty       |
|                 |                        | travel assignment      |
|                 |                        | exceeding one year at  |
|                 |                        | a single location is   |
|                 |                        | subject to income      |
|                 |                        | taxation of his/her    |
|                 |                        | travel expense         |
|                 |                        | reimbursements. The    |
|                 |                        | Income Tax             |
|                 |                        | Reimbursement          |
|                 |                        | Allowance (ITRA)       |
|                 |                        | allows for the         |
|                 |                        | reimbursement of       |
|                 |                        | Federal, State and     |
|                 |                        | local income taxes     |
|                 |                        | incurred as a result   |
|                 |                        | of an extended         |
|                 |                        | temporary duty         |
|                 |                        | assignment (see §      |
|                 |                        | 301-11.501 through     |
|                 |                        | 301-11.640 of this     |
|                 |                        | title). An employee    |
|                 |                        | who is authorized and  |
|                 |                        | performs a TCS also    |
|                 |                        | will be subject to     |
|                 |                        | income taxation of     |
|                 |                        | some, but not all, of  |
|                 |                        | his/ her TCS expenses. |
|                 |                        | You will pay an        |
|                 |                        | offsetting Relocation  |
|                 |                        | Income Tax (RIT)       |
|                 |                        | allowance on an        |
|                 |                        | employee's TCS expense |
|                 |                        | reimbursements; and    |
|                 |                        |                        |
|                 |                        | \(c\) Employee         |
|                 |                        | concerns. The          |
|                 |                        | long-term assignment   |
|                 |                        | of an employee away    |
|                 |                        | from his/her official  |
|                 |                        | station and immediate  |
|                 |                        | family may negatively  |
|                 |                        | affect the employee's  |
|                 |                        | morale and job         |
|                 |                        | performance. Such      |
|                 |                        | negative effects may   |
|                 |                        | be alleviated by       |
|                 |                        | authorizing a TCS so   |
|                 |                        | the employee can       |
|                 |                        | transport his/her      |
|                 |                        | immediate family       |
|                 |                        | and/or household goods |
|                 |                        | at Government expense  |
|                 |                        | to the location where  |
|                 |                        | he/she will perform    |
|                 |                        | the long-term          |
|                 |                        | assignment. You should |
|                 |                        | consider the effects   |
|                 |                        | of a long-term         |
|                 |                        | temporary duty travel  |
|                 |                        | assignment on an       |
|                 |                        | employee when deciding |
|                 |                        | whether to authorize a |
|                 |                        | TCS.                   |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Service Agreements**

+-----------------+------------------------+------------------------+
| **§ 302-3.503** | **Must we require      | Yes, you must require  |
|                 | employees to sign a    | employees to sign a    |
|                 | service agreement?**   | service agreement if   |
|                 |                        | the employee is        |
|                 |                        | receiving              |
|                 |                        | reimbursement for      |
|                 |                        | relocation travel      |
|                 |                        | expenses, except as    |
|                 |                        | provided in §          |
|                 |                        | 302-3.410 for a        |
|                 |                        | temporary change of    |
|                 |                        | station.               |
+-----------------+------------------------+------------------------+
| **§ 302-3.504** | **What information     | The service agreement  |
|                 | should we include in a | should include, but    |
|                 | service agreement?**   | not be limited to the  |
|                 |                        | following:             |
|                 |                        |                        |
|                 |                        | \(a\) The employee's   |
|                 |                        | name;                  |
|                 |                        |                        |
|                 |                        | \(b\) The employee's   |
|                 |                        | effective date of      |
|                 |                        | transfer or            |
|                 |                        | appointment;           |
|                 |                        |                        |
|                 |                        | \(c\) The employee's   |
|                 |                        | actual place of        |
|                 |                        | residence at the time  |
|                 |                        | of appointment;        |
|                 |                        |                        |
|                 |                        | \(d\) The name of all  |
|                 |                        | dependents that are    |
|                 |                        | authorized to travel   |
|                 |                        | under the TA;          |
|                 |                        |                        |
|                 |                        | \(e\) Detailed         |
|                 |                        | information regarding  |
|                 |                        | the employee's         |
|                 |                        | obligation to repay    |
|                 |                        | funds spent on his/her |
|                 |                        | relocation as a debt   |
|                 |                        | due the Government if  |
|                 |                        | the service agreement  |
|                 |                        | is violated;           |
|                 |                        |                        |
|                 |                        | \(f\) The employee's   |
|                 |                        | agreed period of time  |
|                 |                        | (see § 302-3.505) to   |
|                 |                        | remain in service; and |
|                 |                        |                        |
|                 |                        | \(g\) The employee's   |
|                 |                        | signature accepting    |
|                 |                        | the terms of the       |
|                 |                        | agreement.             |
+-----------------+------------------------+------------------------+
| **§ 302-3.505** | **How long must we     | You must require an    |
|                 | require an employee to | employee to agree to   |
|                 | agree to the terms of  | the terms of a service |
|                 | a service agreement?** | agreement:             |
|                 |                        |                        |
|                 |                        | \(a\) Within the       |
|                 |                        | continental United     |
|                 |                        | States for a period of |
|                 |                        | service of not less    |
|                 |                        | than 12 months         |
|                 |                        | following the          |
|                 |                        | effective date of your |
|                 |                        | transfer;              |
|                 |                        |                        |
|                 |                        | \(b\) Outside the      |
|                 |                        | continental United     |
|                 |                        | States for an agreed   |
|                 |                        | upon period of service |
|                 |                        | of not more than 36    |
|                 |                        | months or less than 12 |
|                 |                        | months following the   |
|                 |                        | effective date of      |
|                 |                        | transfer;              |
|                 |                        |                        |
|                 |                        | \(c\) Department of    |
|                 |                        | Defense Overseas       |
|                 |                        | Dependent School       |
|                 |                        | System teachers for a  |
|                 |                        | period of not less     |
|                 |                        | than one school year   |
|                 |                        | as determined under    |
|                 |                        | chapter 25 of Title    |
|                 |                        | 20, United States      |
|                 |                        | Code; and              |
|                 |                        |                        |
|                 |                        | \(d\) Renewal          |
|                 |                        | agreement travel for a |
|                 |                        | period of not less     |
|                 |                        | than 12 months from    |
|                 |                        | the date of return to  |
|                 |                        | the same or different  |
|                 |                        | overseas duty station. |
+-----------------+------------------------+------------------------+
| **§ 302-3.506** | **May we pay           | If an employee does    |
|                 | relocation expenses if | not fulfill the terms  |
|                 | the employee violates  | of the service         |
|                 | his/her service        | agreement, the         |
|                 | agreement?**           | employee is indebted   |
|                 |                        | to the Government for  |
|                 |                        | all relocation         |
|                 |                        | expenses that have     |
|                 |                        | been reimbursed to the |
|                 |                        | employee or that have  |
|                 |                        | been paid directly by  |
|                 |                        | the Government.        |
|                 |                        | However, if the        |
|                 |                        | reasons for not        |
|                 |                        | fulfilling the terms   |
|                 |                        | of the service         |
|                 |                        | agreement are beyond   |
|                 |                        | the employee's control |
|                 |                        | and acceptable to the  |
|                 |                        | agency, you may        |
|                 |                        | release the employee   |
|                 |                        | from the service       |
|                 |                        | agreement and waive    |
|                 |                        | any indebtedness.      |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**New Appointees**

  ----------------- ------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-3.507**   **Once we authorize relocation expenses for new appointees or student trainees what expenses must we pay?**   Once you authorize relocation expenses for new appointees or student trainees, you must pay expenses in accordance with § 302- 3.2.
  **§ 302-3.508**   **What relocation expenses are not authorized for new appointees or student trainees?**                       You must not pay any expenses to new appointees or student trainees for a relocation that are not listed under § 302-3.2.
                                                                                                                                  
  ----------------- ------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------

**Overseas Assignment and Return**

+-----------------+------------------------+------------------------+
| **§ 302-3.509** | **What policies must   | When appointing an     |
|                 | we follow when         | employee to an         |
|                 | appointing an employee | overseas assignment,   |
|                 | to an overseas         | you must:              |
|                 | assignment?**          |                        |
|                 |                        | \(a\) Establish the    |
|                 |                        | employee's actual      |
|                 |                        | place of residence at  |
|                 |                        | the time of            |
|                 |                        | appointment and state  |
|                 |                        | it in his/her service  |
|                 |                        | agreement;             |
|                 |                        |                        |
|                 |                        | \(b\) Use guidance in  |
|                 |                        | 8 U.S.C. 1101(33)      |
|                 |                        | which states that "The |
|                 |                        | term residence means   |
|                 |                        | the place of general   |
|                 |                        | abode; the place of    |
|                 |                        | general abode of a     |
|                 |                        | person means his       |
|                 |                        | principal, actual      |
|                 |                        | dwelling place in      |
|                 |                        | fact, without regard   |
|                 |                        | to intent", for        |
|                 |                        | establishing places of |
|                 |                        | residence; and         |
|                 |                        |                        |
|                 |                        | \(c\) Require the      |
|                 |                        | employee to sign the   |
|                 |                        | service agreement      |
|                 |                        | prior to his/her       |
|                 |                        | relocation.            |
+-----------------+------------------------+------------------------+
| **§ 302-3.510** | **When must we pay     | You must pay           |
|                 | return travel for      | transportation         |
|                 | immediate family       | expenses for one-way   |
|                 | members?**             | return travel of       |
|                 |                        | immediate family       |
|                 |                        | members when the       |
|                 |                        | employee has           |
|                 |                        | successfully completed |
|                 |                        | his/her service        |
|                 |                        | agreement period       |
|                 |                        | OCONUS.                |
+-----------------+------------------------+------------------------+
| **§ 302-3.511** | **What must we         | You must determine     |
|                 | consider when          | that the public        |
|                 | determining return     | interest requires the  |
|                 | travel for immediate   | return of the          |
|                 | family member(s) for   | immediate family for   |
|                 | compassionate reasons  | compelling personal    |
|                 | prior to completion of | reasons of a           |
|                 | the service            | humanitarian or        |
|                 | agreement?**           | compassionate nature,  |
|                 |                        | which may involve:     |
|                 |                        |                        |
|                 |                        | \(a\) His/her physical |
|                 |                        | or mental health;      |
|                 |                        |                        |
|                 |                        | \(b\) The death of a   |
|                 |                        | member of the          |
|                 |                        | immediate family;      |
|                 |                        |                        |
|                 |                        | \(c\) Obligations      |
|                 |                        | imposed by authority   |
|                 |                        | or circumstances over  |
|                 |                        | which the individual   |
|                 |                        | has no control;        |
|                 |                        |                        |
|                 |                        | \(d\) The divorce or   |
|                 |                        | annulment of the       |
|                 |                        | employee's marriage;   |
|                 |                        | or                     |
|                 |                        |                        |
|                 |                        | \(e\) A dependent that |
|                 |                        | traveled to post of    |
|                 |                        | duty on the employee's |
|                 |                        | authorized TA and has  |
|                 |                        | now reached his/her    |
|                 |                        | 21st birthdate.        |
+-----------------+------------------------+------------------------+
| **§ 302-3.512** | **How many times are   | You must pay for       |
|                 | we required to pay for | return travel and      |
|                 | an employee's return   | transportation of an   |
|                 | travel?**              | employee only once at  |
|                 |                        | the end of each agreed |
|                 |                        | period of service.     |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Overseas Tour Renewal Travel**

+-----------------+------------------------+------------------------+
| **§ 302-3.513** | **May we allow a       | No, you cannot allow a |
|                 | travel advance for     | travel advance for     |
|                 | tour renewal agreement | tour renewal agreement |
|                 | travel?**              | travel.                |
+-----------------+------------------------+------------------------+
| **§ 302-3.514** | **Under what           | You must pay tour      |
|                 | conditions must we pay | renewal agreement      |
|                 | for tour renewal       | travel when:           |
|                 | agreement travel?**    |                        |
|                 |                        | \(a\) The employee has |
|                 |                        | completed the agreed   |
|                 |                        | upon period of service |
|                 |                        | outside CONUS;         |
|                 |                        |                        |
|                 |                        | \(b\) The employee has |
|                 |                        | agreed to serve        |
|                 |                        | another OCONUS tour of |
|                 |                        | duty at the same or    |
|                 |                        | different duty         |
|                 |                        | station; and           |
|                 |                        |                        |
|                 |                        | \(c\) You have         |
|                 |                        | determined that the    |
|                 |                        | employee meets the     |
|                 |                        | special rules under §  |
|                 |                        | 302-3.515 for Alaska   |
|                 |                        | or Hawaii.             |
+-----------------+------------------------+------------------------+
| **§ 302-3.515** | **What special rules   | The following rules    |
|                 | must we apply for      | apply:                 |
|                 | reimbursement of tour  |                        |
|                 | renewal travel for     | \(a\) If on September  |
|                 | employees stationed,   | 8, 1982 the employee   |
|                 | assigned, appointed or | was serving or         |
|                 | transferred to/from    | committed to serve a   |
|                 | Alaska or Hawaii?**    | tour of duty in Alaska |
|                 |                        | or Hawaii then the     |
|                 |                        | employee shall         |
|                 |                        | continue to receive    |
|                 |                        | reimbursement for tour |
|                 |                        | renewal agreement      |
|                 |                        | travel;                |
|                 |                        |                        |
|                 |                        | \(b\) After September  |
|                 |                        | 8, 1982 you must       |
|                 |                        | determine that tour    |
|                 |                        | renewal agreement      |
|                 |                        | travel expenses are    |
|                 |                        | necessary for the      |
|                 |                        | purposes of recruiting |
|                 |                        | and retaining          |
|                 |                        | employees and you must |
|                 |                        | inform employees in    |
|                 |                        | writing that tour      |
|                 |                        | renewal agreement      |
|                 |                        | travel for the         |
|                 |                        | purposes of recruiting |
|                 |                        | and retention is       |
|                 |                        | limited to two round   |
|                 |                        | trips beginning within |
|                 |                        | 5 years after the date |
|                 |                        | the employee first     |
|                 |                        | begins any period of   |
|                 |                        | consecutive tours of   |
|                 |                        | duty.                  |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**SES Separation for Retirement**

  ----------------- ---------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-3.516**   **What must we do before issuing payment for SES separation-relocation travel?**   Before issuing payment for separation-relocation travel, you must establish timeframes for employees to submit request for authorization and approval of relocation expenses.
  **§ 302-3.517**   **May we issue travel advances for separation relocation?**                        No, travel advances for separation relocation may not be authorized.
                                                                                                       
  ----------------- ---------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subchapter C - PERMANENT CHANGE OF STATION (PCS) ALLOWANCES FOR
SUBSISTENCE AND TRANSPORTATION EXPENSES**

**PART 302-4 - ALLOWANCES FOR SUBSISTENCE AND TRANSPORTATION**

**Subpart A - Eligibility**

Sec.

  --------- ---------------------------------------------------------------------------------------------
  302-4.1   What is a permanent change of station (PCS)?
            
  302-4.2   Am I eligible for subsistence and transportation allowances for PCS travel under this part?
            
  --------- ---------------------------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee, unless otherwise
noted.**

**Subpart B - Travel Expenses**

Sec.

  ----------- ----------------------------------------------------------------------------------------------------------------------------
  302-4.100   What PCS travel expenses will my immediate family members receive?
              
  302-4.101   Must my immediate family member(s) and I begin PCS travel at the old official station and end at the new official station?
              
  ----------- ----------------------------------------------------------------------------------------------------------------------------

**Subpart C - Per Diem**

Sec.

  ----------- -----------------------------------------------------------------------------------------------------------
  302-4.200   What per diem rate will I receive for en route relocation travel within CONUS?
              
  302-4.201   How are my authorized en route travel days and per diem determined for relocation travel?
              
  302-4.202   Are there any circumstances in which a per diem allowance for my immediate family members is not allowed?
              
  ----------- -----------------------------------------------------------------------------------------------------------

**Transferred Employees Only**

Sec.

  ----------- --------------------------------------------------------------------------------------------------------------------------------------------
  302-4.203   How much per diem will my spouse receive if he/she accompanies me while I am performing PCS travel?
              
  302-4.204   If my spouse does not accompany me but travels unaccompanied at a different time, what per diem rate will he/she receive?
  302-4.205   If my spouse and I travel on the same days along the same general route by using more than one POV, is my spouse considered unaccompanied?
              
  302-4.206   How much per diem will my immediate family receive?
              
  ----------- --------------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Mileage Rates for Use of POV**

Sec.

  ----------- ----------------------------------------------------------------------------------------------
  302-4.300   What is the POV mileage rate for PCS travel?
              
  302-4.301   Do the rates in § 302-4.300 apply if I am performing overseas tour renewal agreement travel?
              
  302-4.302   Are there circumstances that would allow me to receive a higher mileage rate OCONUS?
              
  ----------- ----------------------------------------------------------------------------------------------

**Subpart E - Daily Driving Distance Requirements**

Sec.

  ----------- ---------------------------------------------------------------------
  302-4.400   Will I be required to drive a minimum distance per day?
              
  302-4.401   Are there exceptions to this daily minimum?
  302-4.402   Will I be required to document the circumstances causing the delay?
              
  302-4.403   Does this exception require authorization by my approving official?
              
  ----------- ---------------------------------------------------------------------

**Subpart F - Use of More Than One POV**

Sec.

  ----------- -----------------------------------------------------------------------------------------------------------------
  302-4.500   If I am authorized to use more than one POV, what are the allowances?
              
  302-4.501   If I use an additional POV that was not authorized for PCS travel, will I be reimbursed for the additional POV?
              
  ----------- -----------------------------------------------------------------------------------------------------------------

**Subpart G - Advance Of Funds**

Sec.

  ----------- ---------------------------------------------------------------------------------------
  302-4.600   May I request an advance of funds for per diem and mileage allowances for PCS travel?
              
  ----------- ---------------------------------------------------------------------------------------

**Subpart H - Agency Responsibilities**

Sec.

  ----------- ------------------------------------------------------------------------------------------------------------------
  302-4.700   What governing policies must we establish for payment of allowances for subsistence and transportation expenses?
              
  302-4.701   What PCS travel expenses must we pay?
  302-4.702   What PCS travel expenses must we pay for the employee's immediate family members?
  302-4.703   How do we compute the per diem for an established minimum driving distance per day?
  302-4.704   Must we require a minimum driving distance per day?
              
  302-4.705   What are the allowances if the employee uses more POVs than authorized?
              
  ----------- ------------------------------------------------------------------------------------------------------------------

**Note to subpart H: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency, unless otherwise noted.**

**Authority:**5 U.S.C. 5738; 20 U.S.C. 905 (a); E.O. 11609, 36 FR 13747,
3 CFR, 1971-1973 Comp., p. 586.

**Subpart A - Eligibility**

+---------------+-------------------------+-------------------------+
| **§ 302-4.1** | **What is a permanent   | A permanent change of   |
|               | change of station       | station (PCS) is an     |
|               | (PCS)?**                | assignment of a new     |
|               |                         | appointee to an         |
|               |                         | official station or the |
|               |                         | transfer of an employee |
|               |                         | from one official       |
|               |                         | station to another on a |
|               |                         | permanent basis.        |
+---------------+-------------------------+-------------------------+
| **§ 302-4.2** | **Am I eligible for     | Yes, you are eligible   |
|               | subsistence and         | for subsistence and     |
|               | transportation          | transportation          |
|               | allowances for PCS      | allowances for PCS      |
|               | travel under this       | travel if your agency   |
|               | part?**                 | specifically authorizes |
|               |                         | relocation expenses     |
|               |                         | under this part and     |
|               |                         | are:                    |
|               |                         |                         |
|               |                         | \(a\) Transferred       |
|               |                         | employees (within or    |
|               |                         | outside CONUS);         |
|               |                         |                         |
|               |                         | \(b\) New appointees    |
|               |                         | (within or outside      |
|               |                         | CONUS); and             |
|               |                         |                         |
|               |                         | \(c\) An employees      |
|               |                         | assigned to posts of    |
|               |                         | duty outside CONUS in   |
|               |                         | connection with either  |
|               |                         | overseas tour renewal   |
|               |                         | agreement travel or     |
|               |                         | return travel to places |
|               |                         | of residence for        |
|               |                         | separation.             |
+---------------+-------------------------+-------------------------+
|               |                         |                         |
+---------------+-------------------------+-------------------------+

**Note to §302-4.2: Also see table at §§ 302-3.2 and 302-3.101.**

**Subpart B - Travel Expenses**

  ----------------- -------------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-4.100**   **What PCS travel expenses will my immediate family members receive?**                                                           Except as specifically provided in § 302-4.202, the rules (for TDY travel) in chapter 301 of this title will be used for payment of the travel expenses of your immediate family members.
  **§ 302-4.101**   **Must my immediate family member(s) and I begin PCS travel at the old official station and end at the new official station?**   No, if an alternate location is used, reimbursement is limited to the allowable cost by the usually traveled route between your old and new official stations.
                                                                                                                                                     
  ----------------- -------------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart C - Per Diem**

+-----------------+------------------------+------------------------+
| **§ 302-4.200** | **What per diem rate   | Your per diem for en   |
|                 | will I receive for en  | route relocation       |
|                 | route relocation       | travel between your    |
|                 | travel within CONUS?** | old and new official   |
|                 |                        | stations will be at    |
|                 |                        | the standard CONUS     |
|                 |                        | rate (see Appendix A   |
|                 |                        | of chapter 301). You   |
|                 |                        | will be reimbursed in  |
|                 |                        | accordance with §§     |
|                 |                        | 301-11.100 and         |
|                 |                        | 301-11.102 of this     |
|                 |                        | title.                 |
+-----------------+------------------------+------------------------+
| **§ 302-4.201** | **How are my           | Your authorized en     |
|                 | authorized en route    | route travel days and  |
|                 | travel days and per    | per diem are           |
|                 | diem determined for    | determined as follows: |
|                 | relocation travel?**   | The number of          |
|                 |                        | authorized travel days |
|                 |                        | is the actual number   |
|                 |                        | of days used to        |
|                 |                        | complete the trip, but |
|                 |                        | not to exceed an       |
|                 |                        | amount based on a      |
|                 |                        | minimum driving        |
|                 |                        | distance per day       |
|                 |                        | determined to be       |
|                 |                        | reasonable by your     |
|                 |                        | agency. The minimum    |
|                 |                        | driving distance shall |
|                 |                        | be not less than an    |
|                 |                        | average of 300 miles   |
|                 |                        | per calendar day. An   |
|                 |                        | exception to the daily |
|                 |                        | minimum driving        |
|                 |                        | distance may be made   |
|                 |                        | when delay is beyond   |
|                 |                        | control of the         |
|                 |                        | employee, such as when |
|                 |                        | it results from acts   |
|                 |                        | of God or restrictions |
|                 |                        | by Government          |
|                 |                        | officials; when the    |
|                 |                        | employee is physically |
|                 |                        | handicapped; or for    |
|                 |                        | other reasons          |
|                 |                        | acceptable to the      |
|                 |                        | agency.                |
+-----------------+------------------------+------------------------+
| **§ 302-4.202** | **Are there any        | Yes, per diem for your |
|                 | circumstances in which | immediate family       |
|                 | a per diem allowance   | members cannot be      |
|                 | for my immediate       | authorized if you are: |
|                 | family members is not  |                        |
|                 | allowed?**             | \(a\) A new appointee; |
|                 |                        |                        |
|                 |                        | \(b\) Assigned to      |
|                 |                        | posts of duty outside  |
|                 |                        | CONUS returning to     |
|                 |                        | place of actual        |
|                 |                        | residence for          |
|                 |                        | separation; or         |
|                 |                        |                        |
|                 |                        | \(c\) Being relocated  |
|                 |                        | under the Government   |
|                 |                        | Employees Training Act |
|                 |                        | (5 U.S.C. 4109).       |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Transferred Employees Only**

  ----------------- ------------------------------------------------------------------------------------------------------------------------------------------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-4.203**   **How much per diem will my spouse receive if he/she accompanies me while I am performing PCS travel?**                                          The maximum amount your spouse may receive if he/she accompanies you while you are performing PCS travel is three-fourths of your daily per diem rate.
  **§ 302-4.204**   **If my spouse does not accompany me but travels unaccompanied at a different time, what per diem rate will he/she receive?**                    If your spouse does not accompany you but travels unaccompanied at a different time, he/she will receive the same per diem rate to which you are entitled.
  **§ 302-4.205**   **If my spouse and I travel on the same days along the same general route by using more than one POV, is my spouse considered unaccompanied?**   No; for per diem purposes, you and your spouse are considered to be traveling together if you travel on the same days along the same general route by using more than one POV.
  **§ 302-4.206**   **How much per diem will my immediate family receive?**                                                                                          Immediate family members age 12 or older receive three-fourths of your per diem rate, and children under 12 receive one-half of your per diem rate.
                                                                                                                                                                     
  ----------------- ------------------------------------------------------------------------------------------------------------------------------------------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Mileage Rates for Use of POV**

+----------------------+----------------------+----------------------+
| **§ 302-4.300**      | **What is the POV    | When PCS travel by   |
|                      | mileage rate for PCS | POV is approved,     |
|                      | travel?**            | rates for payment of |
|                      |                      | mileage allowances   |
|                      |                      | are taken from the   |
|                      |                      | following table:     |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **Occupants of POV** | **Mileage rate       |                      |
|                      | (cents)**            |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Employee only; or    | \$0.15               |                      |
| one member of        |                      |                      |
| immediate family     |                      |                      |
+----------------------+----------------------+----------------------+
| Employee and one     | \$0.17               |                      |
| member; or two       |                      |                      |
| members of immediate |                      |                      |
| family               |                      |                      |
+----------------------+----------------------+----------------------+
| Employee and two     | \$0.19               |                      |
| members; or three    |                      |                      |
| members of immediate |                      |                      |
| family               |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Employee and three   | \$0.20               |                      |
| or more members; or  |                      |                      |
| four or more members |                      |                      |
| of immediate family  |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 302-4.301**      | **Do the rates in §  | No, POV mileage must |
|                      | 302-4.300 apply if I | not be authorized    |
|                      | am performing        | for overseas tour    |
|                      | overseas tour        | renewal agreement    |
|                      | renewal agreement    | travel.              |
|                      | travel?**            |                      |
+----------------------+----------------------+----------------------+
| **§ 302-4.302**      | **Are there          | Yes, your agency may |
|                      | circumstances that   | authorize a higher   |
|                      | would allow me to    | mileage rate at a    |
|                      | receive a higher     | rate not to exceed   |
|                      | mileage rate         | the maximum rate     |
|                      | OCONUS?**            | prescribed in §      |
|                      |                      | 301-10.303 of this   |
|                      |                      | title when:          |
|                      |                      |                      |
|                      |                      | \(a\) You are        |
|                      |                      | expected to use the  |
|                      |                      | POV on official      |
|                      |                      | business at the new  |
|                      |                      | official station;    |
|                      |                      |                      |
|                      |                      | \(b\) The common     |
|                      |                      | carrier rates for    |
|                      |                      | the facilities       |
|                      |                      | provided between the |
|                      |                      | old and new official |
|                      |                      | stations, the        |
|                      |                      | related constructive |
|                      |                      | taxicab fares to and |
|                      |                      | from terminals, and  |
|                      |                      | the per diem         |
|                      |                      | allowances           |
|                      |                      | prescribed under     |
|                      |                      | this part justify a  |
|                      |                      | higher mileage rate  |
|                      |                      | as advantageous to   |
|                      |                      | the Government as    |
|                      |                      | determined by your   |
|                      |                      | agency; or           |
|                      |                      |                      |
|                      |                      | \(c\) The costs of   |
|                      |                      | driving the POV to,  |
|                      |                      | from, or between     |
|                      |                      | official stations    |
|                      |                      | located outside      |
|                      |                      | CONUS justify a      |
|                      |                      | higher mileage rate  |
|                      |                      | as advantageous to   |
|                      |                      | the Government.      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Subpart E - Daily Driving Distance Requirements**

  ----------------- ------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-4.400**   **Will I be required to drive a minimum distance per day?**               Yes, your agency may establish a reasonable minimum driving distance that may be more than, but not less than an average of 300 miles per calendar day.
  **§ 302-4.401**   **Are there exceptions to this daily minimum?**                           Yes, your agency may authorize exceptions to the daily minimum driving distance when there is a delay beyond your control such as acts of God, restrictions by Governmental authorities, or other acceptable reasons; e.g., a physical handicap or special needs. Your agency must have a designated approving official authorize the exception.
  **§ 302-4.402**   **Will I be required to document the circumstances causing the delay?**   Yes, you must provide a statement on your travel claim explaining the circumstances that caused the delay.
  **§ 302-4.403**   **Does this exception require authorization by my approving official?**   Yes, authorization by your approving official is required for any exception to the daily minimum driving distance.
                                                                                              
  ----------------- ------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart F - Use of More Than One POV**

  ----------------- --------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------
  **§ 302-4.500**   **If I am authorized to use more than one POV, what are the allowances?**                                             When you are authorized to use more than one POV, the allowances under § 302-4.300 and 302-4.302 apply for each POV.
  **§ 302-4.501**   **If I use an additional POV that was not authorized for PCS travel, will I be reimbursed for the additional POV?**   No, your agency must authorize you reimbursement of the use of more than one POV before you are entitled to reimbursement.
                                                                                                                                          
  ----------------- --------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------

**Subpart G - Advance Of Funds**

  ----------------- ------------------------------------------------------------------------------------------- -----------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-4.600**   **May I request an advance of funds for per diem and mileage allowances for PCS travel?**   You may request advance of funds for per diem and mileage allowances for PCS travel, except for overseas tour renewal agreement travel.
                                                                                                                
  ----------------- ------------------------------------------------------------------------------------------- -----------------------------------------------------------------------------------------------------------------------------------------

**Subpart H - Agency Responsibilities**

+-----------------+------------------------+------------------------+
| **§ 302-4.700** | **What governing       | For payment of         |
|                 | policies must we       | allowances for         |
|                 | establish for payment  | subsistence and        |
|                 | of allowances for      | transportation         |
|                 | subsistence and        | expenses, you must     |
|                 | transportation         | establish policy and   |
|                 | expenses?**            | procedures governing:  |
|                 |                        |                        |
|                 |                        | \(a\) How you will     |
|                 |                        | implement the          |
|                 |                        | regulations throughout |
|                 |                        | this part;             |
|                 |                        |                        |
|                 |                        | \(b\) A reasonable     |
|                 |                        | minimum driving        |
|                 |                        | distance per day that  |
|                 |                        | may be more than, but  |
|                 |                        | not less than an       |
|                 |                        | average of 300 miles   |
|                 |                        | per calendar day when  |
|                 |                        | use of a POV is used   |
|                 |                        | for PCS travel and     |
|                 |                        | when you will          |
|                 |                        | authorize an           |
|                 |                        | exception;             |
|                 |                        |                        |
|                 |                        | \(c\) Designation of   |
|                 |                        | an agency approving    |
|                 |                        | official who will      |
|                 |                        | authorize an exception |
|                 |                        | to the daily minimum   |
|                 |                        | driving distance; and  |
|                 |                        |                        |
|                 |                        | \(d\) When you will    |
|                 |                        | authorize the use of   |
|                 |                        | more than one POV for  |
|                 |                        | PCS travel.            |
+-----------------+------------------------+------------------------+
| **§ 302-4.701** | **What PCS travel      | Except as specifically |
|                 | expenses must we       | provided in this       |
|                 | pay?**                 | chapter, PCS travel    |
|                 |                        | expenses you must pay  |
|                 |                        | are:                   |
|                 |                        |                        |
|                 |                        | \(a\) Per diem;        |
|                 |                        |                        |
|                 |                        | \(b\) Transportation   |
|                 |                        | costs; and             |
|                 |                        |                        |
|                 |                        | \(c\) Other travel     |
|                 |                        | expenses in accordance |
|                 |                        | with 5 U.S.C.          |
|                 |                        | 5701-5709 and chapter  |
|                 |                        | 301 of this title.     |
+-----------------+------------------------+------------------------+
| **§ 302-4.702** | **What PCS travel      | Except as specifically |
|                 | expenses must we pay   | provided in this       |
|                 | for the employee's     | chapter, the           |
|                 | immediate family       | reimbursement limits   |
|                 | members?**             | in chapter 301 of this |
|                 |                        | title govern payment   |
|                 |                        | of travel expenses you |
|                 |                        | must pay for the       |
|                 |                        | employee's immediate   |
|                 |                        | family members.        |
+-----------------+------------------------+------------------------+
| **§ 302-4.703** | **How do we compute    | Per diem for an        |
|                 | the per diem for an    | established minimum    |
|                 | established minimum    | driving distance per   |
|                 | driving distance per   | day is computed based  |
|                 | day?**                 | on the lodgings-plus   |
|                 |                        | per diem system as     |
|                 |                        | described in §         |
|                 |                        | 301-11.100 through     |
|                 |                        | 301-11.103 of this     |
|                 |                        | title.                 |
+-----------------+------------------------+------------------------+
| **§ 302-4.704** | **Must we require a    | Yes, you must          |
|                 | minimum driving        | establish a minimum    |
|                 | distance per day?**    | driving distance not   |
|                 |                        | less than an average   |
|                 |                        | of 300 miles per day.  |
|                 |                        | However, an exception  |
|                 |                        | to the daily minimum   |
|                 |                        | driving distance may   |
|                 |                        | be made when the delay |
|                 |                        | is:                    |
|                 |                        |                        |
|                 |                        | \(a\) Beyond control   |
|                 |                        | of the employee, e.g., |
|                 |                        | results from acts of   |
|                 |                        | God or restrictions by |
|                 |                        | Government officials;  |
|                 |                        |                        |
|                 |                        | \(b\) Due to a         |
|                 |                        | physical handicap; or  |
|                 |                        |                        |
|                 |                        | \(c\) For other        |
|                 |                        | reasons acceptable to  |
|                 |                        | you.                   |
+-----------------+------------------------+------------------------+
| **§ 302-4.705** | **What are the         | If the employee uses   |
|                 | allowances if the      | more POVs than         |
|                 | employee uses more     | authorized,            |
|                 | POVs than              | reimbursement will be  |
|                 | authorized?**          | made as if all persons |
|                 |                        | traveled in the number |
|                 |                        | of POVs that you       |
|                 |                        | authorized.            |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**PART 302-5 - ALLOWANCE FOR HOUSEHUNTING TRIP EXPENSES**

**Subpart A - Employee's Allowance for Househunting Trip Expenses**

Sec.

  ---------- -----------------------------------------------------------------------------------------------------------------------------------------------
  302-5.1    What is a "househunting trip"?
             
  302-5.2    What is the purpose of the househunting trip expenses allowance?
  302-5.3    Am I eligible for a househunting trip expenses allowance?
  302-5.4    Who is not eligible for a househunting trip expenses allowance?
  302-5.5    Must my agency authorize payment of a househunting trip expenses allowance?
  302-5.6    Under what circumstances will I receive a househunting trip expenses allowance?
  302-5.7    Who may travel on a househunting trip at Government expense?
  302-5.8    How many househunting trips may my agency authorize in connection with a particular transfer?
  302-5.9    May my spouse and I perform separate househunting trips at Government expense?
  302-5.10   How soon may I and/or my spouse begin a househunting trip?
  302-5.11   Is there a time limit on the duration of a househunting trip?
  302-5.12   When must my househunting trip be completed?
  302-5.13   What methods may my agency use to reimburse me for househunting trip expenses?
  302-5.14   What transportation expenses will my agency pay?
  302-5.15   Must I document my househunting trip expenses to receive reimbursement?
  302-5.16   May I receive an advance of funds for househunting trip expenses?
  302-5.17   Am I in a duty status when I perform a househunting trip?
             
  302-5.18   May I retain any balance left over from my househunting reimbursement if my fixed amount is more than adequate to cover my househunting trip?
             
  ---------- -----------------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart A: Use of the pronouns "I" and "you" throughout this
subpart refers to the employee.**

**Subpart B - Agency Responsibilities**

Sec.

  ----------- --------------------------------------------------------------------------------------------------------------------------------------------------------
  302-5.100   How should we administer the househunting trip expenses allowance?
              
  302-5.101   What governing policies must we establish for the househunting trip expenses allowance?
  302-5.102   Under what circumstances may we authorize a househunting trip?
              
  302-5.103   What factors must we consider in determining whether to offer an employee the fixed amount househunting trip subsistence expense reimbursement option?
              
  ----------- --------------------------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart B: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency.**

**Authority:**5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, 36 FR 13474,
3 CFR, 1971-1973 Comp., p. 586.

**Subpart A - Employee's Allowance for Househunting Trip Expenses**

+----------------------+----------------------+----------------------+
| **§ 302-5.1**        | **What is a          | The term             |
|                      | "househunting        | "househunting trip"  |
|                      | trip"?**             | refers to a trip     |
|                      |                      | made by the employee |
|                      |                      | and/or spouse to     |
|                      |                      | your new official    |
|                      |                      | station locality to  |
|                      |                      | find permanent       |
|                      |                      | living quarters to   |
|                      |                      | rent or purchase.    |
|                      |                      | The term "living     |
|                      |                      | quarters" in this    |
|                      |                      | part includes        |
|                      |                      | apartments,          |
|                      |                      | condominiums, and    |
|                      |                      | cooperatives in      |
|                      |                      | addition to          |
|                      |                      | townhouses and       |
|                      |                      | single family homes. |
+----------------------+----------------------+----------------------+
| **§ 302-5.2**        | **What is the        | The allowance for    |
|                      | purpose of the       | househunting trip    |
|                      | househunting trip    | expenses is intended |
|                      | expenses             | to facilitate and    |
|                      | allowance?**         | expedite the         |
|                      |                      | employee's move from |
|                      |                      | your old official    |
|                      |                      | station to your new  |
|                      |                      | official station and |
|                      |                      | to lower the         |
|                      |                      | Government's overall |
|                      |                      | cost for the         |
|                      |                      | employee's           |
|                      |                      | relocation by        |
|                      |                      | reducing the amount  |
|                      |                      | of time an employee  |
|                      |                      | must occupy          |
|                      |                      | temporary quarters.  |
|                      |                      | The allowance for    |
|                      |                      | househunting trip    |
|                      |                      | expenses provides    |
|                      |                      | the employee and/or  |
|                      |                      | spouse a period of   |
|                      |                      | time to concentrate  |
|                      |                      | on finding a         |
|                      |                      | suitable permanent   |
|                      |                      | residence at the new |
|                      |                      | official station and |
|                      |                      | thereby expedites    |
|                      |                      | the employee's       |
|                      |                      | relocation.          |
+----------------------+----------------------+----------------------+
| **§ 302-5.3**        | **Am I eligible for  | You are eligible for |
|                      | a househunting trip  | a househunting trip  |
|                      | expenses             | expenses allowance   |
|                      | allowance?**         | if you are an        |
|                      |                      | employee who is      |
|                      |                      | authorized to        |
|                      |                      | transfer, and in     |
|                      |                      | addition:            |
|                      |                      |                      |
|                      |                      | \(a\) Both your old  |
|                      |                      | and new official     |
|                      |                      | stations are located |
|                      |                      | within the United    |
|                      |                      | States;              |
|                      |                      |                      |
|                      |                      | \(b\) You are not    |
|                      |                      | assigned to          |
|                      |                      | Government or other  |
|                      |                      | prearranged housing  |
|                      |                      | at your new official |
|                      |                      | station; and         |
|                      |                      |                      |
|                      |                      | \(c\) Your old and   |
|                      |                      | new official         |
|                      |                      | stations are 75 or   |
|                      |                      | more miles apart (as |
|                      |                      | measured by map      |
|                      |                      | distance) via a      |
|                      |                      | usually traveled     |
|                      |                      | surface route.       |
+----------------------+----------------------+----------------------+
| **§ 302-5.4**        | **Who is not         | New appointees and   |
|                      | eligible for a       | employees assigned   |
|                      | househunting trip    | under the Government |
|                      | expenses             | Employees Training   |
|                      | allowance?**         | Act (5 U.S.C. 4109)  |
|                      |                      | are not eligible for |
|                      |                      | a househunting trip  |
|                      |                      | expenses allowance.  |
+----------------------+----------------------+----------------------+
| **§ 302-5.5**        | **Must my agency     | No, your agency      |
|                      | authorize payment of | determines when it   |
|                      | a househunting trip  | is in the            |
|                      | expenses             | Government's         |
|                      | allowance?**         | interest to          |
|                      |                      | authorize you a      |
|                      |                      | househunting trip    |
|                      |                      | and the procedures   |
|                      |                      | you must follow if   |
|                      |                      | it is authorized.    |
+----------------------+----------------------+----------------------+
| **§ 302-5.6**        | **Under what         | You will receive a   |
|                      | circumstances will I | househunting trip    |
|                      | receive a            | expenses allowance   |
|                      | househunting trip    | if:                  |
|                      | expenses             |                      |
|                      | allowance?**         | \(a\) Your agency    |
|                      |                      | authorized you to    |
|                      |                      | perform a            |
|                      |                      | househunting trip in |
|                      |                      | advance of the       |
|                      |                      | travel (the agency   |
|                      |                      | authorization must   |
|                      |                      | specify the mode of  |
|                      |                      | transportation and   |
|                      |                      | the period of time   |
|                      |                      | allowed for the      |
|                      |                      | trip);               |
|                      |                      |                      |
|                      |                      | \(b\) You have       |
|                      |                      | signed a service     |
|                      |                      | agreement;           |
|                      |                      |                      |
|                      |                      | \(c\) Your agency    |
|                      |                      | has established, and |
|                      |                      | informed you of, the |
|                      |                      | date you are to      |
|                      |                      | report to your new   |
|                      |                      | official station;    |
|                      |                      | and                  |
|                      |                      |                      |
|                      |                      | \(d\) You meet any   |
|                      |                      | additional           |
|                      |                      | conditions your      |
|                      |                      | agency has           |
|                      |                      | established.         |
+----------------------+----------------------+----------------------+
| **§ 302-5.7**        | **Who may travel on  | Only you and/or your |
|                      | a househunting trip  | spouse may travel on |
|                      | at Government        | a househunting trip  |
|                      | expense?**           | at Government        |
|                      |                      | expense.             |
+----------------------+----------------------+----------------------+
| **§ 302-5.8**        | **How many           | Your agency may      |
|                      | househunting trips   | authorize only one   |
|                      | may my agency        | round trip for you   |
|                      | authorize in         | and/or your spouse   |
|                      | connection with a    | in connection with a |
|                      | particular           | particular transfer. |
|                      | transfer?**          |                      |
+----------------------+----------------------+----------------------+
| **§ 302-5.9**        | **May my spouse and  | Yes, however, your   |
|                      | I perform separate   | reimbursement will   |
|                      | househunting trips   | be limited to the    |
|                      | at Government        | cost that would have |
|                      | expense?**           | been incurred if you |
|                      |                      | and your spouse had  |
|                      |                      | traveled together on |
|                      |                      | one round trip.      |
+----------------------+----------------------+----------------------+
| **§ 302-5.10**       | **How soon may I     | You may begin your   |
|                      | and/or my spouse     | househunting trip as |
|                      | begin a househunting | soon as your agency  |
|                      | trip?**              | has notified you of  |
|                      |                      | your transfer and    |
|                      |                      | issued a travel      |
|                      |                      | authorization for a  |
|                      |                      | househunting trip.   |
|                      |                      | To take maximum      |
|                      |                      | advantage of your    |
|                      |                      | trip, however, it is |
|                      |                      | very important that  |
|                      |                      | you become familiar  |
|                      |                      | as quickly as you    |
|                      |                      | can with your new    |
|                      |                      | official station     |
|                      |                      | area (e.g., housing  |
|                      |                      | market conditions,   |
|                      |                      | school locations,    |
|                      |                      | etc.). If you are    |
|                      |                      | selling your         |
|                      |                      | residence at your    |
|                      |                      | old official         |
|                      |                      | station, you should  |
|                      |                      | not begin your       |
|                      |                      | househunting trip    |
|                      |                      | until you have a     |
|                      |                      | current appraisal of |
|                      |                      | the value of the     |
|                      |                      | residence so that    |
|                      |                      | you can more         |
|                      |                      | accurately determine |
|                      |                      | the appropriate      |
|                      |                      | price range of       |
|                      |                      | residences to        |
|                      |                      | consider during your |
|                      |                      | househunting trip.   |
+----------------------+----------------------+----------------------+
| **§ 302-5.11**       | **Is there a time    | A househunting trip  |
|                      | limit on the         | should be for a      |
|                      | duration of a        | reasonable period,   |
|                      | househunting trip?** | not to exceed 10     |
|                      |                      | calendar days, as    |
|                      |                      | authorized by your   |
|                      |                      | agency under §       |
|                      |                      | 302-5.101(d).        |
+----------------------+----------------------+----------------------+
| **§ 302-5.12**       | **When must my       | You and/or your      |
|                      | househunting trip be | spouse must complete |
|                      | completed?**         | your househunting    |
|                      |                      | trip as indicated in |
|                      |                      | the following table: |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **For**              | **Your househunting  |                      |
|                      | trip must be         |                      |
|                      | completed by**       |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| You                  | The day before you   |                      |
|                      | report to your new   |                      |
|                      | Official station.    |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Your spouse          | The earlier of:      |                      |
|                      |                      |                      |
|                      | \(a\) The day before |                      |
|                      | your family          |                      |
|                      | relocates to your    |                      |
|                      | new official         |                      |
|                      | station; or          |                      |
|                      |                      |                      |
|                      | \(b\) The day before |                      |
|                      | the maximum time for |                      |
|                      | beginning allowable  |                      |
|                      | travel expires (see  |                      |
|                      | § 302-2.100 of this  |                      |
|                      | chapter).            |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 302-5.13**       | **What methods may   | Your agency will     |
|                      | my agency use to     | reimburse your       |
|                      | reimburse me for     | househunting trip    |
|                      | househunting trip    | expenses as          |
|                      | expenses?**          | indicated in the     |
|                      |                      | following table:     |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **For**              | **You are            |                      |
|                      | reimbursed**         |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| You and/or your      | Your actual          |                      |
| spouse's             | transportation       |                      |
| transportation       | costs.               |                      |
| expenses.            |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| You and/or your      | One of the           |                      |
| spouse's subsistence | following:           |                      |
| expenses.            |                      |                      |
|                      | \(a\) A per diem     |                      |
|                      | allowance foryou     |                      |
|                      | and/or your spouse   |                      |
|                      | as prescribed §§     |                      |
|                      | 301-11.100 through   |                      |
|                      | 301-11.102 of this   |                      |
|                      | chapter 301; or      |                      |
|                      |                      |                      |
|                      | \(b\) If you accept  |                      |
|                      | your agency's offer  |                      |
|                      | of the fixed amount  |                      |
|                      | option, and:         |                      |
|                      |                      |                      |
|                      | \(1\) Both you and   |                      |
|                      | your spouse perform  |                      |
|                      | a househunting trip  |                      |
|                      | either together or   |                      |
|                      | separately, a single |                      |
|                      | amount determined by |                      |
|                      | multiplying the      |                      |
|                      | applicable locality  |                      |
|                      | rate (listed in      |                      |
|                      | appendix A to        |                      |
|                      | chapter 301 of this  |                      |
|                      | subtitle) by 6.25 or |                      |
|                      |                      |                      |
|                      | \(2\) Only one of    |                      |
|                      | you performs a       |                      |
|                      | househunting trip,   |                      |
|                      | an amount determined |                      |
|                      | by multiplying the   |                      |
|                      | applicable locality  |                      |
|                      | rate (listed in      |                      |
|                      | appendix A to        |                      |
|                      | chapter 301 of this  |                      |
|                      | subtitle) by 5.      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 302-5.14**       | **What               | Your agency will     |
|                      | transportation       | authorize you to     |
|                      | expenses will my     | travel by the        |
|                      | agency pay?**        | transportation       |
|                      |                      | mode(s) (e.g.,       |
|                      |                      | airline, train, or   |
|                      |                      | privately owned      |
|                      |                      | automobile) it       |
|                      |                      | determines to be     |
|                      |                      | advantageous to the  |
|                      |                      | Government. Your     |
|                      |                      | agency will pay for  |
|                      |                      | your transportation  |
|                      |                      | expenses by the      |
|                      |                      | authorized mode(s).  |
|                      |                      | If you travel by any |
|                      |                      | other mode(s), your  |
|                      |                      | agency will pay your |
|                      |                      | transportation       |
|                      |                      | expenses not to      |
|                      |                      | exceed the cost of   |
|                      |                      | transportation by    |
|                      |                      | the authorized       |
|                      |                      | mode(s).             |
+----------------------+----------------------+----------------------+
| **§ 302-5.15**       | **Must I document my | To receive           |
|                      | househunting trip    | reimbursement for    |
|                      | expenses to receive  | househunting trip    |
|                      | reimbursement?**     | transportation       |
|                      |                      | expenses you must    |
|                      |                      | itemize your         |
|                      |                      | transportation       |
|                      |                      | expenses and provide |
|                      |                      | receipts as required |
|                      |                      | by §§ 301-11.25,     |
|                      |                      | 301-11.306 and       |
|                      |                      | 301-52.4(b) of       |
|                      |                      | chapter 301. For     |
|                      |                      | fixed amount         |
|                      |                      | househunting trip    |
|                      |                      | subsistence          |
|                      |                      | reimbursement, you   |
|                      |                      | do not need to       |
|                      |                      | document your        |
|                      |                      | subsistence          |
|                      |                      | expenses. For per    |
|                      |                      | diem househunting    |
|                      |                      | trip subsistence     |
|                      |                      | expense              |
|                      |                      | reimbursement, you   |
|                      |                      | must itemize your    |
|                      |                      | lodging expenses and |
|                      |                      | you must provide     |
|                      |                      | receipts as required |
|                      |                      | by §§ 301-7.9(b) and |
|                      |                      | 301-11.25,           |
|                      |                      | 301-11.306 and       |
|                      |                      | 301-52.4(b) of       |
|                      |                      | chapter 301.         |
+----------------------+----------------------+----------------------+
| **§ 302-5.16**       | **May I receive an   | Your agency may      |
|                      | advance of funds for | authorize an advance |
|                      | househunting trip    | of funds, in         |
|                      | expenses?**          | accordance with §    |
|                      |                      | 302-2.20 of this     |
|                      |                      | chapter, for your    |
|                      |                      | househunting trip    |
|                      |                      | expenses. Your       |
|                      |                      | agency may not       |
|                      |                      | advance you funds in |
|                      |                      | excess of the sum of |
|                      |                      | your anticipated     |
|                      |                      | transportation costs |
|                      |                      | and either the       |
|                      |                      | maximum per diem     |
|                      |                      | allowable under part |
|                      |                      | 302-4 of this        |
|                      |                      | chapter for the      |
|                      |                      | location and         |
|                      |                      | duration of your     |
|                      |                      | househunting trip or |
|                      |                      | your fixed amount    |
|                      |                      | househunting trip    |
|                      |                      | subsistence expenses |
|                      |                      | payment, whichever   |
|                      |                      | applies.             |
+----------------------+----------------------+----------------------+
| **§ 302-5.17**       | **Am I in a duty     | Yes, you are in a    |
|                      | status when I        | duty status when you |
|                      | perform a            | perform a            |
|                      | househunting trip?** | househunting trip.   |
+----------------------+----------------------+----------------------+
| **§ 302-5.18**       | **May I retain any   | Yes, if your fixed   |
|                      | balance left over    | househunting amount  |
|                      | from my househunting | is more than         |
|                      | reimbursement if my  | adequate to cover    |
|                      | fixed amount is more | your househunting    |
|                      | than adequate to     | expenses any balance |
|                      | cover my             | belongs to you.      |
|                      | househunting trip?** |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Subpart B - Agency Responsibilities**

+-----------------+------------------------+------------------------+
| **§ 302-5.100** | **How should we        | You should administer  |
|                 | administer the         | the househunting trip  |
|                 | househunting trip      | expenses allowance to  |
|                 | expenses allowance?**  | minimize or avoid its  |
|                 |                        | use when other         |
|                 |                        | satisfactory and more  |
|                 |                        | economical arrangement |
|                 |                        | are available.         |
+-----------------+------------------------+------------------------+
| **§ 302-5.101** | **What governing       | You must establish     |
|                 | policies must we       | policies and           |
|                 | establish for the      | procedures governing:  |
|                 | househunting trip      |                        |
|                 | expenses allowance?**  | \(a\) When you will    |
|                 |                        | authorize a            |
|                 |                        | househunting trip for  |
|                 |                        | an employee;           |
|                 |                        |                        |
|                 |                        | \(b\) Who will         |
|                 |                        | determine if a         |
|                 |                        | househunting trip is   |
|                 |                        | appropriate in each    |
|                 |                        | situation;             |
|                 |                        |                        |
|                 |                        | \(c\) If and when you  |
|                 |                        | will authorize the     |
|                 |                        | fixed amount option    |
|                 |                        | for househunting trip  |
|                 |                        | subsistence expenses   |
|                 |                        | reimbursement;         |
|                 |                        |                        |
|                 |                        | \(d\) Who will         |
|                 |                        | determine the          |
|                 |                        | appropriate duration   |
|                 |                        | of a househunting trip |
|                 |                        | for an employee who    |
|                 |                        | selects a per diem     |
|                 |                        | allowance under part   |
|                 |                        | 302-4 of this chapter  |
|                 |                        | to reimburse           |
|                 |                        | househunting trip      |
|                 |                        | subsistence expenses;  |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(e\) Who will         |
|                 |                        | determine the mode(s)  |
|                 |                        | of transportation to   |
|                 |                        | be used.               |
+-----------------+------------------------+------------------------+
| **§ 302-5.102** | **Under what           | You may authorize a    |
|                 | circumstances may we   | househunting trip on   |
|                 | authorize a            | an individual-case     |
|                 | househunting trip?**   | basis when the         |
|                 |                        | employee has accepted  |
|                 |                        | the transfer and       |
|                 |                        | his/her circumstances  |
|                 |                        | indicate that a        |
|                 |                        | househunting trip      |
|                 |                        | actually is needed.    |
|                 |                        | You may not authorize  |
|                 |                        | a househunting trip    |
|                 |                        | when the purpose of    |
|                 |                        | the trip is to assist  |
|                 |                        | the employee in        |
|                 |                        | deciding whether he or |
|                 |                        | she will accept the    |
|                 |                        | transfer.              |
+-----------------+------------------------+------------------------+
| **§ 302-5.103** | **What factors must we | You must consider the  |
|                 | consider in            | following factors:     |
|                 | determining whether to |                        |
|                 | offer an employee the  | \(a\) Ease of          |
|                 | fixed amount           | administration.        |
|                 | househunting trip      | Payment of a per diem  |
|                 | subsistence expense    | allowance under part   |
|                 | reimbursement          | 302-4 of this chapter  |
|                 | option?**              | requires you to review |
|                 |                        | claims for the         |
|                 |                        | validity, accuracy,    |
|                 |                        | and reasonableness of  |
|                 |                        | each expense amount,   |
|                 |                        | except for meals and   |
|                 |                        | incidental expenses.   |
|                 |                        | Fixed amount           |
|                 |                        | househunting trip      |
|                 |                        | subsistence expenses   |
|                 |                        | reimbursement is       |
|                 |                        | easier to administer   |
|                 |                        | because you do not     |
|                 |                        | have to review expense |
|                 |                        | amounts.               |
|                 |                        |                        |
|                 |                        | \(b\) Cost             |
|                 |                        | considerations. You    |
|                 |                        | must weigh the cost of |
|                 |                        | each reimbursement     |
|                 |                        | option on a            |
|                 |                        | case-by-case basis.    |
|                 |                        |                        |
|                 |                        | \(c\) Treatment of     |
|                 |                        | employees. The         |
|                 |                        | employee is allowed to |
|                 |                        | choose between a per   |
|                 |                        | diem allowance under   |
|                 |                        | part 302-4 of this     |
|                 |                        | chapter and fixed      |
|                 |                        | amount househunting    |
|                 |                        | trip subsistence       |
|                 |                        | expenses reimbursement |
|                 |                        | when you offer the     |
|                 |                        | fixed amount           |
|                 |                        | reimbursement method.  |
|                 |                        | You therefore should   |
|                 |                        | weigh employee morale  |
|                 |                        | and productivity       |
|                 |                        | considerations against |
|                 |                        | actual cost            |
|                 |                        | considerations in      |
|                 |                        | determining which      |
|                 |                        | method to offer.       |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**PART 302-6 - ALLOWANCE FOR TEMPORARY QUARTERS SUBSISTENCE EXPENSES**

**Subpart A - General Rules**

Sec.

  ---------- ---------------------------------------------------------------------------------------------------------
  302-6.1    What are "temporary quarters?'
             
  302-6.2    What are "temporary quarters subsistence expenses (TQSE)"?
  302-6.3    What is the purpose of the TQSE allowance?
  302-6.4    Am I eligible for a TQSE allowance?
  302-6.5    Who is not eligible for a TQSE allowance?
  302-6.6    Must my agency authorize payment of a TQSE allowance?
  302-6.7    Under what circumstances will I receive a TQSE allowance?
  302-6.8    Who may occupy temporary quarters at Government expense?
  302-6.9    Where may I/we occupy temporary quarters at Government expense?
  302-6.10   May my immediate family and I occupy temporary quarters at different locations?
  302-6.11   What methods may my agency use to reimburse me for TQSE?
  302-6.12   Must I document my TQSE to receive reimbursement?
  302-6.13   How soon may I/we begin occupying temporary quarters at Government expense?
  302-6.14   How is my TQSE allowance affected if my temporary quarters become my permanent residence quarters?
  302-6.15   May I receive an advance of funds for TQSE?
  302-6.16   May I receive a TQSE allowance if I am receiving another subsistence expenses allowance?
  302-6.17   Am I eligible for a TQSE allowance if I transfer to a foreign area?
             
  302-6.18   May I be reimbursed for local transportation expenses incurred while I am occupying temporary quarters?
             
  ---------- ---------------------------------------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee, unless otherwise
noted.**

**Subpart B - Actual TQSE Method of Reimbursement**

Sec.

  ----------- -------------------------------------------------------------------------------------------------------------------------------------------------
  302-6.100   What am I paid under the actual TQSE reimbursement method?
              
  302-6.101   May my agency reduce my TQSE allowance below the "maximum allowable amount"?
  302-6.102   What is the "applicable per diem rate" under the actual TQSE reimbursement method?
  302-6.103   What is the latest period for which actual TQSE reimbursement may begin?
  302-6.104   How long may I be authorized to claim actual TQSE reimbursement?
  302-6.105   What is a "compelling reason" warranting extension of my authorized period for claiming an actual TQSE reimbursement?
  302-6.106   May I interrupt occupancy of temporary quarters?
  302-6.107   What effect do partial days of temporary quarters occupancy have on my authorized period for claiming actual TQSE reimbursement?
  302-6.108   When does my authorized period for claiming actual TQSE reimbursement end?
  302-6.109   May the period for which I am authorized to claim actual TQSE reimbursement for myself be different from that of my immediate family?
  302-6.110   What effect do partial days have on my actual TQSE reimbursement?
              
  302-6.111   May I and/or my immediate family occupy temporary quarters longer than the period for which I am authorized to claim actual TQSE reimbursement?
              
  ----------- -------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart C - Fixed Amount Reimbursement**

Sec.

  ----------- ---------------------------------------------------------------------------------------------------------
  302-6.200   What am I paid under the fixed amount reimbursement method?
              
  302-6.201   How do I determine the amount of my payment under the fixed amount reimbursement method?
  302-6.202   Will I receive additional TQSE reimbursement if my fixed amount is not adequate to cover my TQSE?
              
  302-6.203   May I retain any balance left over from my TQSE reimbursement if my fixed amount is more than adequate?
              
  ----------- ---------------------------------------------------------------------------------------------------------

**Subpart D - Agency Responsibilities**

Sec.

  ----------- -------------------------------------------------------------------------------------------------------------------------
  302-6.300   How should we administer the TQSE allowance?
              
  302-6.301   What governing policies must we establish for the TQSE allowance?
  302-6.302   Under what circumstances may we authorize the TQSE allowance?
  302-6.303   What factors should we consider in determining whether the TQSE allowance is actually necessary?
  302-6.304   What factors should we consider in determining whether to offer an employee the fixed amount TQSE reimbursement option?
              
  302-6.305   What factors should we consider in determining whether quarters are temporary?
              
  ----------- -------------------------------------------------------------------------------------------------------------------------

**Note to subpart D: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency.**

**Authority:**5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, 36 FR 13474,
3 CFR, 1971-1973 Comp., p. 586.

**Subpart A - General Rules**

+----------------+-------------------------+-------------------------+
| **§ 302-6.1**  | **What are "temporary   | The term "temporary     |
|                | quarters?'**            | quarters" refers to     |
|                |                         | lodging obtained for    |
|                |                         | the purpose of          |
|                |                         | temporary occupancy     |
|                |                         | from a private or       |
|                |                         | commercial source.      |
+----------------+-------------------------+-------------------------+
| **§ 302-6.2**  | **What are "temporary   | "Temporary quarters     |
|                | quarters subsistence    | subsistence expenses"   |
|                | expenses (TQSE)"?**     | or "TQSE" are           |
|                |                         | subsistence expenses    |
|                |                         | incurred by an employee |
|                |                         | and/or his/her          |
|                |                         | immediate family while  |
|                |                         | occupying temporary     |
|                |                         | quarters. TQSE does not |
|                |                         | include local           |
|                |                         | transportation expenses |
|                |                         | incurred during         |
|                |                         | occupancy of temporary  |
|                |                         | quarters (see §         |
|                |                         | 302-6.18 for details).  |
+----------------+-------------------------+-------------------------+
| **§ 302-6.3**  | **What is the purpose   | The TQSE allowance is   |
|                | of the TQSE             | intended to reimburse   |
|                | allowance?**            | an employee reasonably  |
|                |                         | and equitably for       |
|                |                         | subsistence expenses    |
|                |                         | incurred when it is     |
|                |                         | necessary to occupy     |
|                |                         | temporary quarters.     |
+----------------+-------------------------+-------------------------+
| **§ 302-6.4**  | **Am I eligible for a   | You are eligible for a  |
|                | TQSE allowance?**       | TQSE allowance if you   |
|                |                         | are an employee who is  |
|                |                         | authorized to transfer; |
|                |                         | and                     |
|                |                         |                         |
|                |                         | \(a\) Your new official |
|                |                         | station is located      |
|                |                         | within the United       |
|                |                         | States; and             |
|                |                         |                         |
|                |                         | \(b\) Your old and new  |
|                |                         | official stations are   |
|                |                         | 50 miles or more apart  |
|                |                         | (as measured by map     |
|                |                         | distance) via a usually |
|                |                         | traveled surface route. |
+----------------+-------------------------+-------------------------+
| **§ 302-6.5**  | **Who is not eligible   | New appointees,         |
|                | for a TQSE allowance?** | employees assigned      |
|                |                         | under the Government    |
|                |                         | Employees Training Act  |
|                |                         | (5 U.S.C. 4109), and    |
|                |                         | employees returning     |
|                |                         | from an overseas        |
|                |                         | assignment for the      |
|                |                         | purpose of separation   |
|                |                         | are not eligible for a  |
|                |                         | TQSE allowance.         |
+----------------+-------------------------+-------------------------+
| **§ 302-6.6**  | **Must my agency        | No, your agency         |
|                | authorize payment of a  | determines whether it   |
|                | TQSE allowance?**       | is in the Government's  |
|                |                         | interest to pay TQSE.   |
+----------------+-------------------------+-------------------------+
| **§ 302-6.7**  | **Under what            | You will receive a TQSE |
|                | circumstances will I    | allowance if:           |
|                | receive a TQSE          |                         |
|                | allowance?**            | \(a\) Your agency       |
|                |                         | authorizes it before    |
|                |                         | you occupy the          |
|                |                         | temporary quarters (the |
|                |                         | agency authorization    |
|                |                         | must specify the period |
|                |                         | of time allowed for you |
|                |                         | to occupy temporary     |
|                |                         | quarters);              |
|                |                         |                         |
|                |                         | \(b\) You have signed a |
|                |                         | service agreement; and  |
|                |                         |                         |
|                |                         | \(c\) You meet any      |
|                |                         | additional conditions   |
|                |                         | your agency has         |
|                |                         | established.            |
+----------------+-------------------------+-------------------------+
| **§ 302-6.8**  | **Who may occupy        | Only you and/or your    |
|                | temporary quarters at   | immediate family may    |
|                | Government expense?**   | occupy temporary        |
|                |                         | quarters at Government  |
|                |                         | expense.                |
+----------------+-------------------------+-------------------------+
| **§ 302-6.9**  | **Where may I/we occupy | You and/or your         |
|                | temporary quarters at   | immediate family may    |
|                | Government expense?**   | occupy temporary        |
|                |                         | quarters at Government  |
|                |                         | expense within          |
|                |                         | reasonable proximity of |
|                |                         | your old and/or new     |
|                |                         | official stations.      |
|                |                         | Neither you nor your    |
|                |                         | immediate family may be |
|                |                         | reimbursed for          |
|                |                         | occupying temporary     |
|                |                         | quarters at any other   |
|                |                         | location, unless        |
|                |                         | justified by special    |
|                |                         | circumstances that are  |
|                |                         | reasonably related to   |
|                |                         | your transfer.          |
+----------------+-------------------------+-------------------------+
| **§ 302-6.10** | **May my immediate      | Yes. For example, if    |
|                | family and I occupy     | you must vacate your    |
|                | temporary quarters at   | home at the old         |
|                | different locations?**  | official station and    |
|                |                         | report to the new       |
|                |                         | official station and    |
|                |                         | your family remains     |
|                |                         | behind until the end of |
|                |                         | the school year, you    |
|                |                         | may need to occupy      |
|                |                         | temporary quarters at   |
|                |                         | the new official        |
|                |                         | station while your      |
|                |                         | family occupies         |
|                |                         | temporary quarters at   |
|                |                         | the old official        |
|                |                         | station.                |
+----------------+-------------------------+-------------------------+
| **§ 302-6.11** | **What methods may my   | Your agency will        |
|                | agency use to reimburse | reimburse you for TQSE  |
|                | me for TQSE?**          | under the actual        |
|                |                         | expense method unless   |
|                |                         | it permits the "fixed   |
|                |                         | amount" reimbursement   |
|                |                         | method as an            |
|                |                         | alternative. If your    |
|                |                         | agency makes both       |
|                |                         | methods available to    |
|                |                         | you, you may select the |
|                |                         | one you prefer.         |
+----------------+-------------------------+-------------------------+
| **§ 302-6.12** | **Must I document my    | For fixed amount TQSE   |
|                | TQSE to receive         | reimbursement, you do   |
|                | reimbursement?**        | not document your TQSE. |
|                |                         | For actual TQSE         |
|                |                         | reimbursement, you must |
|                |                         | document your TQSE by   |
|                |                         | itemizing each expense  |
|                |                         | and providing receipts  |
|                |                         | as required by § §      |
|                |                         | 301-11.25, 301-11.306   |
|                |                         | and 301-52.4(b) of this |
|                |                         | title.                  |
+----------------+-------------------------+-------------------------+
| **§ 302-6.13** | **How soon may I/we     | As soon as your agency  |
|                | begin occupying         | has authorized you to   |
|                | temporary quarters at   | receive a TQSE          |
|                | Government expense?**   | allowance and you have  |
|                |                         | signed a service        |
|                |                         | agreement.              |
+----------------+-------------------------+-------------------------+
| **§ 302-6.14** | **How is my TQSE        | If your temporary       |
|                | allowance affected if   | quarters become your    |
|                | my temporary quarters   | permanent residence     |
|                | become my permanent     | quarters, you may       |
|                | residence quarters?**   | receive a TQSE          |
|                |                         | allowance only if you   |
|                |                         | show in a manner        |
|                |                         | satisfactory to your    |
|                |                         | agency that you         |
|                |                         | initially intended to   |
|                |                         | occupy the quarters     |
|                |                         | temporarily.            |
+----------------+-------------------------+-------------------------+
| **§ 302-6.15** | **May I receive an      | Yes, if authorized in   |
|                | advance of funds for    | accordance with §       |
|                | TQSE?**                 | 302-2.20 of this        |
|                |                         | chapter, your agency    |
|                |                         | may advance the amount  |
|                |                         | of funds necessary to   |
|                |                         | cover your estimated    |
|                |                         | TQSE expenses for up to |
|                |                         | 30 days. Your agency    |
|                |                         | subsequently may        |
|                |                         | advance additional      |
|                |                         | funds for periods up to |
|                |                         | 30 days.                |
+----------------+-------------------------+-------------------------+
| **§ 302-6.16** | **May I receive a TQSE  | No, with one exception. |
|                | allowance if I am       | You may receive a       |
|                | receiving another       | cost-of-living          |
|                | subsistence expenses    | allowance payable under |
|                | allowance?**            | 5 U.S.C. 5941 in        |
|                |                         | addition to a TQSE      |
|                |                         | allowance.              |
+----------------+-------------------------+-------------------------+
| **§ 302-6.17** | **Am I eligible for a   | No, you may not receive |
|                | TQSE allowance if I     | a TQSE allowance under  |
|                | transfer to a foreign   | this part when you      |
|                | area?**                 | transfer to an area     |
|                |                         | outside the United      |
|                |                         | States. However, you    |
|                |                         | may qualify for a       |
|                |                         | comparable allowance    |
|                |                         | under the Standardized  |
|                |                         | Regulations (Government |
|                |                         | Civilians, Foreign      |
|                |                         | Areas) prescribed by    |
|                |                         | the Department of       |
|                |                         | State.                  |
+----------------+-------------------------+-------------------------+
| **§ 302-6.18** | **May I be reimbursed   | Generally no; local     |
|                | for local               | transportation expenses |
|                | transportation expenses | are not TQSE, and there |
|                | incurred while I am     | is no authority to pay  |
|                | occupying temporary     | such expenses under     |
|                | quarters?**             | TQSE. You may, however, |
|                |                         | be reimbursed under     |
|                |                         | part 301-10 of this     |
|                |                         | subtitle for necessary  |
|                |                         | transportation expenses |
|                |                         | if you perform local    |
|                |                         | official business       |
|                |                         | travel while you are    |
|                |                         | occupying temporary     |
|                |                         | quarters.               |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Subpart B - Actual TQSE Method of Reimbursement**

  -------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-6.100**                              **What am I paid under the actual TQSE reimbursement method?**                                                                           Your agency will pay your actual TQSE incurred, provided the expenses are reasonable and do not exceed the maximum allowable amount. The "maximum allowable amount" is the "maximum daily amount" multiplied by the number of days you actually incur TQSE not to exceed the number of days authorized, taking into account that the rates change after 30 days in temporary quarters. The "maximum daily amount" is determined by adding the rates in the following table for you and each member of your immediate family authorized to occupy temporary quarters:   
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               
  **For:**                                     **The "maximum daily amount" of TQSE under the actual expense method that You and/or your unaccompanied spouse \\ 1\\ may receive is**   **The "maximum daily amount" of TQSE under the actual expense method that Your accompanied spouse or a member of your immediate family who is age 12 or older may receive is**                                                                                                                                                                                                                                                                                                                                                                                         **The "maximum daily amount" of TQSE under the actual expense method that A member of your immediate family who is under age 12 may receive is**
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               
  The first 30 days of temporary quarters.     The applicable per diem rate.                                                                                                            .75 times the applicable per diem rate.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                .5 times the applicable per diem rate.
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               
  Any additional days of temporary quarters.   .75 times the applicable per diem rate.                                                                                                  .5 times the applicable per diem rate.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 .4 times the applicable per diem rate.
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               
  -------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------

**\\ 1\\ (That is, when the spouse necessarily occupies temporary
quarters in lieu of the employee or in a location separate from the
employee.)**

+----------------------+----------------------+----------------------+
| **§ 302-6.101**      | **May my agency      | Yes, if the          |
|                      | reduce my TQSE       | estimated daily      |
|                      | allowance below the  | amount of your TQSE  |
|                      | "maximum allowable   | is determined in     |
|                      | amount"?**           | advance to be lower  |
|                      |                      | than the maximum     |
|                      |                      | daily amount, your   |
|                      |                      | agency may reduce    |
|                      |                      | the maximum          |
|                      |                      | allowable amount to  |
|                      |                      | your expected        |
|                      |                      | expenses.            |
+----------------------+----------------------+----------------------+
| **§ 302-6.102**      | **What is the        | The "applicable per  |
|                      | "applicable per diem | diem rate" under the |
|                      | rate" under the      | actual TQSE          |
|                      | actual TQSE          | reimbursement method |
|                      | reimbursement        | is as follows:       |
|                      | method?**            |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **For temporary      | **The applicable per |                      |
| quarters located     | diem rate is**       |                      |
| in**                 |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| The continental      | The standard CONUS   |                      |
| United States        | rate.                |                      |
| (CONUS)              |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Outside the          | The locality rate    |                      |
| Continental United   | established by the   |                      |
| States (OCONUS).     | Secretary of Defense |                      |
|                      | or the Secretary of  |                      |
|                      | State under §        |                      |
|                      | 301-11.6 of this     |                      |
|                      | title.               |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 302-6.103**      | **What is the latest | The period must      |
|                      | period for which     | begin before the     |
|                      | actual TQSE          | maximum time for     |
|                      | reimbursement may    | beginning allowable  |
|                      | begin?**             | travel and           |
|                      |                      | transportation under |
|                      |                      | § 302-2.8.           |
+----------------------+----------------------+----------------------+
| **§ 302-6.104**      | **How long may I be  | Your agency may      |
|                      | authorized to claim  | authorize you to     |
|                      | actual TQSE          | claim actual TQSE in |
|                      | reimbursement?**     | increments of        |
|                      |                      | 30-days or less, not |
|                      |                      | to exceed 60         |
|                      |                      | consecutive days.    |
|                      |                      | However, if your     |
|                      |                      | agency determines    |
|                      |                      | that there is a      |
|                      |                      | compelling reason    |
|                      |                      | for you to continue  |
|                      |                      | occupying temporary  |
|                      |                      | quarters after 60    |
|                      |                      | consecutive days, it |
|                      |                      | may authorize an     |
|                      |                      | extension of up to   |
|                      |                      | 60 additional        |
|                      |                      | consecutive days.    |
|                      |                      | Under no             |
|                      |                      | circumstances may    |
|                      |                      | you be authorized    |
|                      |                      | reimbursement for    |
|                      |                      | actual TQSE for more |
|                      |                      | than a total of 120  |
|                      |                      | consecutive days.    |
+----------------------+----------------------+----------------------+
| **§ 302-6.105**      | **What is a          | A "compelling        |
|                      | "compelling reason"  | reason" is an event  |
|                      | warranting extension | that is beyond your  |
|                      | of my authorized     | control and is       |
|                      | period for claiming  | acceptable to your   |
|                      | an actual TQSE       | agency. Examples     |
|                      | reimbursement?**     | include, but are not |
|                      |                      | limited to when:     |
|                      |                      |                      |
|                      |                      | \(a\) Delivery of    |
|                      |                      | your household goods |
|                      |                      | to your new          |
|                      |                      | residence is delayed |
|                      |                      | due to strikes,      |
|                      |                      | customs clearance,   |
|                      |                      | hazardous weather,   |
|                      |                      | fires, floods or     |
|                      |                      | other acts of God,   |
|                      |                      | or similar events.   |
|                      |                      |                      |
|                      |                      | \(b\) You cannot     |
|                      |                      | occupy your new      |
|                      |                      | permanent residence  |
|                      |                      | because of           |
|                      |                      | unanticipated        |
|                      |                      | problems (e.g.,      |
|                      |                      | delay in settlement  |
|                      |                      | on the new           |
|                      |                      | residence, or        |
|                      |                      | short-term delay in  |
|                      |                      | construction of the  |
|                      |                      | residence).          |
|                      |                      |                      |
|                      |                      | \(c\) You are unable |
|                      |                      | to locate a          |
|                      |                      | permanent residence  |
|                      |                      | which is adequate    |
|                      |                      | for your family's    |
|                      |                      | needs because of     |
|                      |                      | housing conditions   |
|                      |                      | at your new official |
|                      |                      | station.             |
|                      |                      |                      |
|                      |                      | \(d\) Sudden         |
|                      |                      | illness, injury,     |
|                      |                      | your death or the    |
|                      |                      | death of your        |
|                      |                      | immediate family     |
|                      |                      | member; or           |
|                      |                      |                      |
|                      |                      | \(e\) Similar        |
|                      |                      | reasons.             |
+----------------------+----------------------+----------------------+
| **§ 302-6.106**      | **May I interrupt    | Yes, your authorized |
|                      | occupancy of         | period for claiming  |
|                      | temporary            | actual TQSE          |
|                      | quarters?**          | reimbursement is     |
|                      |                      | measured on          |
|                      |                      | consecutive days,    |
|                      |                      | and once begun,      |
|                      |                      | normally continues   |
|                      |                      | to run whether or    |
|                      |                      | not you occupy       |
|                      |                      | temporary quarters.  |
|                      |                      | You may, however,    |
|                      |                      | interrupt your       |
|                      |                      | authorized period    |
|                      |                      | for claiming actual  |
|                      |                      | TQSE reimbursement   |
|                      |                      | in the following     |
|                      |                      | instances:           |
|                      |                      |                      |
|                      |                      | \(a\) For the time   |
|                      |                      | allowed for en route |
|                      |                      | travel between the   |
|                      |                      | old and new official |
|                      |                      | stations;            |
|                      |                      |                      |
|                      |                      | \(b\) For            |
|                      |                      | circumstances        |
|                      |                      | attributable to      |
|                      |                      | official necessity   |
|                      |                      | such as an           |
|                      |                      | intervening          |
|                      |                      | temporary duty       |
|                      |                      | assignment or        |
|                      |                      | military duty; or    |
|                      |                      |                      |
|                      |                      | \(c\) For a          |
|                      |                      | non-official         |
|                      |                      | necessary            |
|                      |                      | interruption such as |
|                      |                      | hospitalization,     |
|                      |                      | approved sick leave, |
|                      |                      | or other reason      |
|                      |                      | beyond your control  |
|                      |                      | and acceptable to    |
|                      |                      | your agency.         |
+----------------------+----------------------+----------------------+
| **§ 302-6.107**      | **What effect do     | Occupancy of         |
|                      | partial days of      | temporary quarters   |
|                      | temporary quarters   | for less than a      |
|                      | occupancy have on my | whole day            |
|                      | authorized period    | constitutes one full |
|                      | for claiming actual  | day of your          |
|                      | TQSE                 | authorized period.   |
|                      | reimbursement?**     | (However, see §      |
|                      |                      | 302-6.110 regarding  |
|                      |                      | en route travel.)    |
+----------------------+----------------------+----------------------+
| **§ 302-6.108**      | **When does my       | The period ends at   |
|                      | authorized period    | midnight on the      |
|                      | for claiming actual  | earlier of:          |
|                      | TQSE reimbursement   |                      |
|                      | end?**               | \(a\) The day        |
|                      |                      | preceding the day    |
|                      |                      | you and/or any       |
|                      |                      | member of your       |
|                      |                      | immediate family     |
|                      |                      | occupies permanent   |
|                      |                      | residence quarters.  |
|                      |                      |                      |
|                      |                      | \(b\) The day your   |
|                      |                      | authorized period    |
|                      |                      | for claiming actual  |
|                      |                      | TQSE reimbursement   |
|                      |                      | expires.             |
+----------------------+----------------------+----------------------+
| **§ 302-6.109**      | **May the period for | No, the eligibility  |
|                      | which I am           | period for which you |
|                      | authorized to claim  | are authorized to    |
|                      | actual TQSE          | claim actual TQSE    |
|                      | reimbursement for    | reimbursement for    |
|                      | myself be different  | yourself and for     |
|                      | from that of my      | each member of your  |
|                      | immediate family?**  | immediate family     |
|                      |                      | must run             |
|                      |                      | concurrently.        |
+----------------------+----------------------+----------------------+
| **§ 302-6.110**      | **What effect do     | You may not receive  |
|                      | partial days have on | reimbursement under  |
|                      | my actual TQSE       | both the actual TQSE |
|                      | reimbursement?**     | allowance and        |
|                      |                      | another subsistence  |
|                      |                      | expenses allowance   |
|                      |                      | within the same day, |
|                      |                      | with one exception.  |
|                      |                      | If you claim TQSE    |
|                      |                      | reimbursement on the |
|                      |                      | same day that en     |
|                      |                      | route travel per     |
|                      |                      | diem ends, your en   |
|                      |                      | route travel per     |
|                      |                      | diem will be         |
|                      |                      | computed under       |
|                      |                      | applicable partial   |
|                      |                      | day rules and you    |
|                      |                      | also may be          |
|                      |                      | reimbursed for       |
|                      |                      | actual TQSE you      |
|                      |                      | incur after 6 p.m.   |
|                      |                      | of that day.         |
+----------------------+----------------------+----------------------+
| **§ 302-6.111**      | **May I and/or my    | Yes, but you will    |
|                      | immediate family     | not be reimbursed    |
|                      | occupy temporary     | for any of the       |
|                      | quarters longer than | expenses you incur   |
|                      | the period for which | during the           |
|                      | I am authorized to   | unauthorized period. |
|                      | claim actual TQSE    |                      |
|                      | reimbursement?**     |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Subpart C - Fixed Amount Reimbursement**

  ----------------- ------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-6.200**   **What am I paid under the fixed amount reimbursement method?**                                               If your agency offers and you select the fixed amount TQSE reimbursement method, you are paid a fixed amount for up to 30 days. No extensions are allowed under the fixed amount method.
  **§ 302-6.201**   **How do I determine the amount of my payment under the fixed amount reimbursement method?**                  Multiply the number of days your agency authorizes TQSE by .75 times the maximum per diem rate (i.e., lodging plus meals and incidental expenses) prescribed in chapter 301 of this subtitle for the locality of the new official station. Then for each member of your immediate family, multiply the same number of days by .25 times the same per diem rate. Your payment will be the sum of this calculation.
  **§ 302-6.202**   **Will I receive additional TQSE reimbursement if my fixed amount is not adequate to cover my TQSE?**         No, you will not receive additional TQSE reimbursement if the fixed amount is not adequate to cover your TQSE.
  **§ 302-6.203**   **May I retain any balance left over from my TQSE reimbursement if my fixed amount is more than adequate?**   Yes, if your fixed TQSE amount is more than adequate to cover your TQSE expenses any balance belongs to you.
                                                                                                                                  
  ----------------- ------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Agency Responsibilities**

+-----------------+------------------------+------------------------+
| **§ 302-6.300** | **How should we        | Temporary quarters     |
|                 | administer the TQSE    | should be used only    |
|                 | allowance?**           | if, and only for as    |
|                 |                        | long as, necessary     |
|                 |                        | until the employee     |
|                 |                        | and/or his/her         |
|                 |                        | immediate family can   |
|                 |                        | move into permanent    |
|                 |                        | residence quarters.    |
|                 |                        | You must administer    |
|                 |                        | the TQSE allowance to  |
|                 |                        | minimize or avoid      |
|                 |                        | other relocation       |
|                 |                        | expenses.              |
+-----------------+------------------------+------------------------+
| **§ 302-6.301** | **What governing       | You must establish     |
|                 | policies must we       | policies and           |
|                 | establish for the TQSE | procedures governing:  |
|                 | allowance?**           |                        |
|                 |                        | \(a\) When you will    |
|                 |                        | authorize temporary    |
|                 |                        | quarters for           |
|                 |                        | employees;             |
|                 |                        |                        |
|                 |                        | \(b\) Who will         |
|                 |                        | determine if temporary |
|                 |                        | quarters is            |
|                 |                        | appropriate in each    |
|                 |                        | situation;             |
|                 |                        |                        |
|                 |                        | \(c\) If and when you  |
|                 |                        | will authorize the     |
|                 |                        | fixed amount option    |
|                 |                        | for TQSE               |
|                 |                        | reimbursement;         |
|                 |                        |                        |
|                 |                        | \(d\) Who will         |
|                 |                        | determine the          |
|                 |                        | appropriate period of  |
|                 |                        | time for which TQSE    |
|                 |                        | reimbursement will be  |
|                 |                        | authorized, including  |
|                 |                        | approval of extensions |
|                 |                        | and interruptions of   |
|                 |                        | temporary quarters     |
|                 |                        | occupancy; and         |
|                 |                        |                        |
|                 |                        | \(e\) Who will         |
|                 |                        | determine whether      |
|                 |                        | quarters were indeed   |
|                 |                        | temporary, if there is |
|                 |                        | any doubt.             |
+-----------------+------------------------+------------------------+
| **§ 302-6.302** | **Under what           | You may authorize a    |
|                 | circumstances may we   | TQSE allowance on an   |
|                 | authorize the TQSE     | individual-case basis  |
|                 | allowance?**           | when use of temporary  |
|                 |                        | quarters is justified  |
|                 |                        | in connection with an  |
|                 |                        | employee's transfer to |
|                 |                        | a new official         |
|                 |                        | station. You may not   |
|                 |                        | authorize a TQSE       |
|                 |                        | allowance for vacation |
|                 |                        | purposes or other      |
|                 |                        | reasons unrelated to   |
|                 |                        | the transfer.          |
+-----------------+------------------------+------------------------+
| **§ 302-6.303** | **What factors should  | The factors you should |
|                 | we consider in         | consider include:      |
|                 | determining whether    |                        |
|                 | the TQSE allowance is  | \(a\) The length of    |
|                 | actually necessary?**  | time the employee      |
|                 |                        | should reasonably be   |
|                 |                        | expected to occupy     |
|                 |                        | his/her residence at   |
|                 |                        | the old official       |
|                 |                        | station prior to       |
|                 |                        | reporting for duty at  |
|                 |                        | the new official       |
|                 |                        | station. An employee   |
|                 |                        | and his/her immediate  |
|                 |                        | family should continue |
|                 |                        | to occupy the          |
|                 |                        | residence at the old   |
|                 |                        | official station for   |
|                 |                        | as long as practicable |
|                 |                        | to avoid the necessity |
|                 |                        | for temporary          |
|                 |                        | quarters.              |
|                 |                        |                        |
|                 |                        | \(b\) The existence of |
|                 |                        | less expensive         |
|                 |                        | alternatives. If a     |
|                 |                        | less expensive         |
|                 |                        | alternative to the     |
|                 |                        | TQSE allowance exists  |
|                 |                        | that will enable the   |
|                 |                        | employee to find       |
|                 |                        | permanent quarters at  |
|                 |                        | the new official       |
|                 |                        | station, you should    |
|                 |                        | consider such an       |
|                 |                        | alternative. For       |
|                 |                        | example, authorize a   |
|                 |                        | househunting trip      |
|                 |                        | instead of temporary   |
|                 |                        | quarters if it would   |
|                 |                        | cost less overall.     |
|                 |                        |                        |
|                 |                        | \(c\) The existence of |
|                 |                        | other opportunities to |
|                 |                        | arrange for permanent  |
|                 |                        | quarters. Consider     |
|                 |                        | whether the employee   |
|                 |                        | had other adequate     |
|                 |                        | opportunity to arrange |
|                 |                        | for permanent          |
|                 |                        | quarters. For example, |
|                 |                        | you should not         |
|                 |                        | authorize temporary    |
|                 |                        | quarters if the        |
|                 |                        | employee had adequate  |
|                 |                        | opportunity during an  |
|                 |                        | extended temporary     |
|                 |                        | duty assignment to     |
|                 |                        | arrange for permanent  |
|                 |                        | quarters.              |
+-----------------+------------------------+------------------------+
| **§ 302-6.304** | **What factors should  | The factors you should |
|                 | we consider in         | consider include:      |
|                 | determining whether to |                        |
|                 | offer an employee the  | \(a\) Ease of          |
|                 | fixed amount TQSE      | administration. Actual |
|                 | reimbursement          | TQSE reimbursement     |
|                 | option?**              | requires an agency to  |
|                 |                        | review claims for the  |
|                 |                        | validity, accuracy,    |
|                 |                        | and reasonableness of  |
|                 |                        | each expense amount.   |
|                 |                        | Fixed amount TQSE      |
|                 |                        | reimbursement does not |
|                 |                        | require review of      |
|                 |                        | expense amounts and is |
|                 |                        | therefore easier to    |
|                 |                        | administer.            |
|                 |                        |                        |
|                 |                        | \(b\) Cost             |
|                 |                        | considerations. You    |
|                 |                        | must weigh the cost of |
|                 |                        | each alternative.      |
|                 |                        | Actual TQSE            |
|                 |                        | reimbursement may      |
|                 |                        | extend up to 120       |
|                 |                        | consecutive days,      |
|                 |                        | while fixed amount     |
|                 |                        | TQSE reimbursement is  |
|                 |                        | limited to 30 days.    |
|                 |                        | Actual TQSE            |
|                 |                        | reimbursement may be   |
|                 |                        | less expensive, since  |
|                 |                        | its ceiling is based   |
|                 |                        | on the standard CONUS  |
|                 |                        | rate, while fixed      |
|                 |                        | amount TQSE            |
|                 |                        | reimbursement is based |
|                 |                        | on the locality per    |
|                 |                        | diem rate. However,    |
|                 |                        | fixed amount TQSE      |
|                 |                        | reimbursement may be   |
|                 |                        | less expensive because |
|                 |                        | the maximum daily rate |
|                 |                        | under actual TQSE      |
|                 |                        | reimbursement is a     |
|                 |                        | higher percentage of   |
|                 |                        | the applicable per     |
|                 |                        | diem rate than fixed   |
|                 |                        | amount TQSE            |
|                 |                        | reimbursement.         |
|                 |                        |                        |
|                 |                        | \(c\) Treatment of     |
|                 |                        | employee. The employee |
|                 |                        | is allowed to choose   |
|                 |                        | between actual TQSE    |
|                 |                        | reimbursement and      |
|                 |                        | fixed amount TQSE      |
|                 |                        | reimbursement when you |
|                 |                        | offer the fixed amount |
|                 |                        | TQSE reimbursement     |
|                 |                        | method. You therefore  |
|                 |                        | should weigh employee  |
|                 |                        | morale and             |
|                 |                        | productivity           |
|                 |                        | considerations against |
|                 |                        | actual cost            |
|                 |                        | considerations in      |
|                 |                        | determining which      |
|                 |                        | method to offer.       |
+-----------------+------------------------+------------------------+
| **§ 302-6.305** | **What factors should  | In determining whether |
|                 | we consider in         | quarters are           |
|                 | determining whether    | "temporary", you       |
|                 | quarters are           | should consider        |
|                 | temporary?**           | factors such as the    |
|                 |                        | duration of the lease, |
|                 |                        | movement of household  |
|                 |                        | effects into the       |
|                 |                        | quarters, the type of  |
|                 |                        | quarters, the          |
|                 |                        | employee's expressions |
|                 |                        | of intent, attempts to |
|                 |                        | secure a permanent     |
|                 |                        | dwelling, and the      |
|                 |                        | length of time the     |
|                 |                        | employee occupies the  |
|                 |                        | quarters.              |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Subchapter D - TRANSPORTATION AND STORAGE OF PROPERTY**

**PART 302-7 - TRANSPORTATION AND TEMPORARY STORAGE OF HOUSEHOLD GOODS
AND PROFESSIONAL BOOKS, PAPERS, AND EQUIPMENT (PBP&E)**

**Subpart A - General Rules**

Sec.

  ---------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-7.1    Who is eligible for the transportation and temporary storage of household goods (HHG) at Government expense?
             
  302-7.2    What is the maximum weight of HHG that may be transported or stored at Government expense?
  302-7.3    May HHG be transported or stored in more than one lot?
  302-7.4    Does the weight of any professional books, papers and equipment (PBP&E) count against the 18,000 pound HHG weight limitation?
  302-7.5    May the 18,000 pound HHG weight limitation be increased if PBP&E are transported as an administrative expense to the agency?
  302-7.6    What are the authorized origin and destination points for the transportation of HHG and PBP&E.
  302-7.7    May the origin and destination points be other than that prescribed in § 302-7.6?
  302-7.8    Is there a time limit for the temporary storage of an authorized HHG shipment?
  302-7.9    What are some reasons that would justify the additional storage beyond the initial 90-day limit?
  302-7.10   Is property acquired en route eligible for transportation at Government expense?
  302-7.11   What is the Government's liability for loss or damage to HHG?
  302-7.12   What are the various methods of shipping HHG and how is the weight determined for each type of shipment?
  302-7.13   What methods of transporting and paying for the movement of HHG, PBP&E and temporary storage are authorized?
  302-7.14   Are there any disadvantages to using the commuted rate method for transporting HHG, PBP&E and temporary storage?
  302-7.15   Must I use the method selected by my agency for transporting my HHG, PBP&E and temporary storage?
  302-7.16   Is the maximum weight allowance for HHG and temporary storage limited when quarters are furnished or partly furnished by the Government OCONUS or upon return to CONUS?
  302-7.17   May PBP&E be transported at Government expense upon returning to CONUS for separation from Government service, after completion of an OCONUS assignment?
  302-7.18   Who is liable for any loss or damage to HHG incident to an authorized relocation?
  302-7.19   Should I include items that are irreplaceable or of extremely high monetary or sentimental value in my HHG shipment?
             
  302-7.20   If my HHG shipment includes an item (e.g. boat, trailer, ultralight vehicle) for which a weight additive is assessed by the HHG carrier, am I responsible for payment?
             
  ---------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee, unless otherwise
noted.**

**Subpart B - Commuted Rate**

Sec.

  ----------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-7.100   How are the charges of transporting HHG, and temporary storage calculated?
              
  302-7.101   Where can the commuted rate schedules for the transportation of HHG, and temporary storage be found?
  302-7.102   How is the mileage distance determined under the commuted rate method?
  302-7.103   How are the charges calculated when a carrier charges a minimum weight, but the actual weight of HHG, PBP&E and temporary ge is less than the minimum weight charged?
  302-7.104   What documentation must be provided for reimbursement?
  302-7.105   May an advance of funds be authorized for transporting HHG and temporary storage?
  302-7.106   What documentation is required to receive an advance under the commuted rate method?
  302-7.107   May my HHG be temporarily stored at Government expense?
  302-7.108   What temporary storage expenses will be reimbursed?
  302-7.109   Are receipts required?
              
  302-7.110   Is there a reimbursement limit?
              
  ----------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart C - Actual Expense Method**

Sec.

  ----------- ----------------------------------------------------------------------------------------------------------------------------------------
  302-7.200   How are charges paid and who makes the arrangements for transporting HHG, PBP&E and temporary storage under the actual expense method?
              
  302-7.201   Is temporary storage in excess of authorized limits and excess valuation of goods and services payable at Government expense?
              
  ----------- ----------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Agency Responsibilities**

Sec.

  ----------- -----------------------------------------------------------------------------------------------------------------------------------------------------------
  302-7.300   What policies and procedures must we establish for this part?
              
  302-7.301   What method of transporting HHG should we authorize?
  302-7.302   What method of transporting should we authorize for PBP&E?
  302-7.303   What guidelines must we follow when authorizing transportation of PBP&E as an administrative expense?
              
  302-7.304   When HHG are shipped under the actual expense method, and PBP&E as an administrative expense, in the same lot, are separate weight certificates required?
              
  ----------- -----------------------------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart D: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency.**

**Authority:**5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, 36 FR 13747,
3 CFR, 1971-1973 Comp., p. 586.

**Subpart A - General Rules**

+---------------+-------------------------+-------------------------+
| **§ 302-7.1** | **Who is eligible for   | The following are       |
|               | the transportation and  | eligible for the        |
|               | temporary storage of    | transportation and      |
|               | household goods (HHG)   | temporary storage of    |
|               | at Government           | household goods (HHG)   |
|               | expense?**              | at Government expense   |
|               |                         | when a relocation has   |
|               |                         | been determined to be   |
|               |                         | in the interest of the  |
|               |                         | Government:             |
|               |                         |                         |
|               |                         | \(a\) An employee       |
|               |                         | transferred between     |
|               |                         | official duty stations, |
|               |                         | within or outside the   |
|               |                         | continental United      |
|               |                         | States (CONUS);         |
|               |                         |                         |
|               |                         | \(b\) A new appointee   |
|               |                         | to his/her first        |
|               |                         | official duty station   |
|               |                         | within or outside the   |
|               |                         | CONUS;                  |
|               |                         |                         |
|               |                         | \(c\) An employee being |
|               |                         | returned to CONUS for   |
|               |                         | separation from an      |
|               |                         | outside CONUS           |
|               |                         | assignment, after       |
|               |                         | completion of an agreed |
|               |                         | upon period of          |
|               |                         | services;               |
|               |                         |                         |
|               |                         | \(d\) An SES employee   |
|               |                         | authorized last move    |
|               |                         | home benefits under §   |
|               |                         | 302-3.304 of this       |
|               |                         | chapter;                |
|               |                         |                         |
|               |                         | \(e\) An employee       |
|               |                         | authorized a temporary  |
|               |                         | change of station       |
|               |                         | (TCS).                  |
+---------------+-------------------------+-------------------------+
| **§ 302-7.2** | **What is the maximum   | The maximum weight      |
|               | weight of HHG that may  | allowance of HHG that   |
|               | be transported or       | may be shipped or       |
|               | stored at Government    | stored at Government    |
|               | expense?**              | expense is 18,000       |
|               |                         | pounds net weight.      |
+---------------+-------------------------+-------------------------+
| **§ 302-7.3** | **May HHG be            | Household goods may be  |
|               | transported or stored   | transported and stored  |
|               | in more than one lot?** | in multiple lots,       |
|               |                         | however, your maximum   |
|               |                         | HHG weight allowance is |
|               |                         | based upon shipping and |
|               |                         | storing all HHG as one  |
|               |                         | lot.                    |
+---------------+-------------------------+-------------------------+
| **§ 302-7.4** | **Does the weight of    | Yes, the weight on any  |
|               | any professional books, | PBP&E is generally part |
|               | papers and equipment    | of and not in addition  |
|               | (PBP&E) count against   | to the 18,000 pound HHG |
|               | the 18,000 pound HHG    | weight limitation.      |
|               | weight limitation?**    | However, if the weight  |
|               |                         | of any PBP&E causes the |
|               |                         | lot to exceed 18,000    |
|               |                         | pounds, the PBP&E may   |
|               |                         | be transported to the   |
|               |                         | new duty station as an  |
|               |                         | administrative expense  |
|               |                         | of the agency.          |
|               |                         | Authorization for such  |
|               |                         | shipment is granted     |
|               |                         | solely at the           |
|               |                         | discretion of the       |
|               |                         | agency and subject to   |
|               |                         | its policies governing  |
|               |                         | such shipment.          |
+---------------+-------------------------+-------------------------+
| **§ 302-7.5** | **May the 18,000 pound  | No, the 18,000 pound    |
|               | HHG weight limitation   | HHG weight limitation   |
|               | be increased if PBP&E   | is mandated by statute  |
|               | are transported as an   | and cannot be exceeded. |
|               | administrative expense  | Shipments of PBP&E as   |
|               | to the agency?**        | an administrative       |
|               |                         | expense to the agency   |
|               |                         | are not subject to the  |
|               |                         | HHG maximum weight      |
|               |                         | allowance.              |
+---------------+-------------------------+-------------------------+
| **§ 302-7.6** | **What are the          | The authorized origin   |
|               | authorized origin and   | and destination points  |
|               | destination points for  | for the transportation  |
|               | the transportation of   | of HHG and PBP&E varies |
|               | HHG and PBP&E.**        | by category of employee |
|               |                         | and are as follows:     |
+---------------+-------------------------+-------------------------+
|               |                         |                         |
+---------------+-------------------------+-------------------------+

**Transportation of HHG and PBP&E**

+----------------------+----------------------+----------------------+
| **Category of        | **Authorized         |                      |
| employee**           | origin/destination** |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(a\) Employee       | Between the old and  |                      |
| transferred between  | new official         |                      |
| official stations.   | station.             |                      |
+----------------------+----------------------+----------------------+
| \(b\) New appointee. | From place of actual |                      |
|                      | residence to New     |                      |
|                      | official station.    |                      |
+----------------------+----------------------+----------------------+
| \(c\) Employee       | Last official        |                      |
| returning from       | station to place of  |                      |
| outside CONUS        | actual residence.    |                      |
| assignment for       |                      |                      |
| separation from      |                      |                      |
| Government service.  |                      |                      |
+----------------------+----------------------+----------------------+
| \(d\) SES last move  | From last official   |                      |
| home benefits.       | station to place of  |                      |
|                      | Selection.           |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(e\) Temporary      | From current         |                      |
| change of official   | official station to  |                      |
| station (TCS)        | TCS location and     |                      |
|                      | return.              |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 302-7.7**        | **May the origin and | Yes, shipments may   |
|                      | destination points   | originate or         |
|                      | be other than that   | terminate at any     |
|                      | prescribed in §      | location; however,   |
|                      | 302-7.6?**           | your reimbursement   |
|                      |                      | is limited to the    |
|                      |                      | cost of transporting |
|                      |                      | the property in one  |
|                      |                      | lot from the         |
|                      |                      | authorized origin to |
|                      |                      | the authorized       |
|                      |                      | destination.         |
+----------------------+----------------------+----------------------+
| **§ 302-7.8**        | **Is there a time    | The initial period   |
|                      | limit for the        | of temporary storage |
|                      | temporary storage of | at Government        |
|                      | an authorized HHG    | expense shall not    |
|                      | shipment?**          | exceed 90 days in    |
|                      |                      | connection with any  |
|                      |                      | authorized HHG       |
|                      |                      | shipment. The HHG    |
|                      |                      | may be placed in     |
|                      |                      | temporary storage at |
|                      |                      | origin, in transit,  |
|                      |                      | at destination, or   |
|                      |                      | any combination      |
|                      |                      | thereof. However,    |
|                      |                      | upon your written    |
|                      |                      | request, an          |
|                      |                      | additional 90 days   |
|                      |                      | may be authorized by |
|                      |                      | the designated       |
|                      |                      | agency official. In  |
|                      |                      | no case may the      |
|                      |                      | maximum time limit   |
|                      |                      | for temporary        |
|                      |                      | storage exceed 180   |
|                      |                      | days.                |
+----------------------+----------------------+----------------------+
| **§ 302-7.9**        | **What are some      | Reasons for          |
|                      | reasons that would   | justifying temporary |
|                      | justify the          | storage beyond the   |
|                      | additional storage   | initial 90-day limit |
|                      | beyond the initial   | include, but are not |
|                      | 90-day limit?**      | limited to:          |
|                      |                      |                      |
|                      |                      | \(a\) An intervening |
|                      |                      | temporary duty or    |
|                      |                      | long-term training   |
|                      |                      | assignment;          |
|                      |                      |                      |
|                      |                      | \(b\)                |
|                      |                      | Non-availability of  |
|                      |                      | suitable housing;    |
|                      |                      |                      |
|                      |                      | \(c\) Completion of  |
|                      |                      | residence under      |
|                      |                      | construction;        |
|                      |                      |                      |
|                      |                      | \(d\) Serious        |
|                      |                      | illness of employee  |
|                      |                      | or illness or death  |
|                      |                      | of a dependent;      |
|                      |                      |                      |
|                      |                      | \(e\) Strikes, acts  |
|                      |                      | of God, or other     |
|                      |                      | circumstances beyond |
|                      |                      | the control of the   |
|                      |                      | employee; or         |
|                      |                      |                      |
|                      |                      | \(f\) Similar        |
|                      |                      | reasons.             |
+----------------------+----------------------+----------------------+
| **§ 302-7.10**       | **Is property        | No, property         |
|                      | acquired en route    | acquired en route    |
|                      | eligible for         | will not be eligible |
|                      | transportation at    | for transportation   |
|                      | Government           | at Government        |
|                      | expense?**           | expense.             |
+----------------------+----------------------+----------------------+
| **§ 302-7.11**       | **What is the        | The Government's     |
|                      | Government's         | liability for loss   |
|                      | liability for loss   | or damage to HHG is  |
|                      | or damage to HHG?**  | determined by your   |
|                      |                      | agency under title   |
|                      |                      | 31 U.S.C. 3721-3723  |
|                      |                      | and agency           |
|                      |                      | implementing rules   |
|                      |                      | and regulations      |
|                      |                      | issued pursuant to   |
|                      |                      | the law.             |
+----------------------+----------------------+----------------------+
| **§ 302-7.12**       | **What are the       | HHG should be        |
|                      | various methods of   | shipped by the most  |
|                      | shipping HHG and how | economical method    |
|                      | is the weight        | available. The       |
|                      | determined for each  | various methods of   |
|                      | type of shipment?**  | shipment and weight  |
|                      |                      | calculations include |
|                      |                      | the following:       |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **Method of          | **How weight of      |                      |
| shipment**           | shipment is          |                      |
|                      | determined**         |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(a\) Uncrated       | The net weight will  |                      |
| (shipped in HHG      | be shown on the bill |                      |
| movers van or        | of lading or weight  |                      |
| similar conveyance). | certificate attached |                      |
|                      | and includes the     |                      |
|                      | weight of barrels,   |                      |
|                      | boxes, cartons, and  |                      |
|                      | similar material     |                      |
|                      | used in packing, but |                      |
|                      | does not include     |                      |
|                      | pads, chains,        |                      |
|                      | dollies and other    |                      |
|                      | equipment to load    |                      |
|                      | and secure the       |                      |
|                      | shipment.            |                      |
+----------------------+----------------------+----------------------+
| \(b\) Crated         | When crated the net  |                      |
| shipments.           | weight will not      |                      |
|                      | include the weight   |                      |
|                      | of the crating       |                      |
|                      | material. The net    |                      |
|                      | weight will be       |                      |
|                      | computed as being 60 |                      |
|                      | percent of the gross |                      |
|                      | weight. However, if  |                      |
|                      | the net weight       |                      |
|                      | computed in this     |                      |
|                      | manner exceeds the   |                      |
|                      | applicable weight    |                      |
|                      | limitation and if it |                      |
|                      | is determined that,  |                      |
|                      | for reasons beyond   |                      |
|                      | the employee's       |                      |
|                      | control, unusually   |                      |
|                      | heavy crating and    |                      |
|                      | packing materials    |                      |
|                      | were necessarily     |                      |
|                      | used, the net weight |                      |
|                      | may be computed at   |                      |
|                      | less than 60 percent |                      |
|                      | of the gross weight. |                      |
+----------------------+----------------------+----------------------+
| \(c\) Containerized  | When the known tare  |                      |
| shipments (Special   | weight does not      |                      |
| containers designed, | include the weight   |                      |
| e.g., lift vans,     | of interior bracing  |                      |
| CONEX transporters,  | and padding          |                      |
| HHG shipping boxes,  | materials but only   |                      |
| for repeated use).   | the weight of the    |                      |
|                      | container, the net   |                      |
|                      | weight will be 85    |                      |
|                      | percent of the gross |                      |
|                      | weight less the      |                      |
|                      | weight of the        |                      |
|                      | container. If the    |                      |
|                      | known tare weight    |                      |
|                      | includes such        |                      |
|                      | material, so that    |                      |
|                      | the net weight is    |                      |
|                      | the same as it would |                      |
|                      | be for uncrated      |                      |
|                      | shipments in         |                      |
|                      | interstate commerce, |                      |
|                      | the net weight will  |                      |
|                      | not be subject to    |                      |
|                      | reduction.           |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(d\) Constructive   | If adequate scales   |                      |
| weight.              | are not available at |                      |
|                      | origin, en route or  |                      |
|                      | at destination, a    |                      |
|                      | constructive weight  |                      |
|                      | based on 7 pounds    |                      |
|                      | per cubic foot of    |                      |
|                      | properly loaded van  |                      |
|                      | space may be used.   |                      |
|                      | Such weight may be   |                      |
|                      | used for a part-load |                      |
|                      | when its weight      |                      |
|                      | could not be         |                      |
|                      | obtained, without    |                      |
|                      | first unloading it   |                      |
|                      | or other part-loads  |                      |
|                      | being carried in the |                      |
|                      | same vehicle or when |                      |
|                      | the HHG are not      |                      |
|                      | weighed because the  |                      |
|                      | carrier's charges    |                      |
|                      | for local or         |                      |
|                      | metropolitan area    |                      |
|                      | moves are properly   |                      |
|                      | computed on the      |                      |
|                      | basis other than     |                      |
|                      | weight or volume of  |                      |
|                      | the shipment (as     |                      |
|                      | when payment is      |                      |
|                      | based on an hourly   |                      |
|                      | rate and distance    |                      |
|                      | involved). In such   |                      |
|                      | instances a          |                      |
|                      | statement from the   |                      |
|                      | carrier showing the  |                      |
|                      | properly loaded van  |                      |
|                      | space required for   |                      |
|                      | the shipment should  |                      |
|                      | be obtained with     |                      |
|                      | respect to proof of  |                      |
|                      | entitlement to a     |                      |
|                      | commuted rate        |                      |
|                      | payment when net     |                      |
|                      | weight cannot be     |                      |
|                      | shown.               |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 302-7.13**       | **What methods of    | There are two        |
|                      | transporting and     | authorized methods   |
|                      | paying for the       | of transporting and  |
|                      | movement of HHG,     | paying for the       |
|                      | PBP&E and temporary  | movement of HHG,     |
|                      | storage are          | PBP&E and temporary  |
|                      | authorized?**        | storage. Your agency |
|                      |                      | will determine which |
|                      |                      | of the following     |
|                      |                      | methods will be      |
|                      |                      | authorized.          |
|                      |                      |                      |
|                      |                      | \(a\) Commuted Rate  |
|                      |                      | System. Under the    |
|                      |                      | commuted rate system |
|                      |                      | you assume total     |
|                      |                      | responsibility for   |
|                      |                      | arranging and paying |
|                      |                      | for, at least the    |
|                      |                      | following services:  |
|                      |                      | packing/unpacking,   |
|                      |                      | crating/uncrating,   |
|                      |                      | pickup/deliver,      |
|                      |                      | weighing, line-haul, |
|                      |                      | drayage, and         |
|                      |                      | temporary storage of |
|                      |                      | your HHG and PBP&E   |
|                      |                      | with a commercial    |
|                      |                      | HHG carrier or by    |
|                      |                      | renting self drive   |
|                      |                      | equipment for a      |
|                      |                      | do-it-yourself move. |
|                      |                      | When any PBP&E is    |
|                      |                      | transported as an    |
|                      |                      | administrative       |
|                      |                      | expense of your      |
|                      |                      | agency, all          |
|                      |                      | arrangements (e.g.,  |
|                      |                      | packing/unpacking,   |
|                      |                      | pickup/delivery,     |
|                      |                      | weighing, temporary  |
|                      |                      | storage, etc.) will  |
|                      |                      | be handled and paid  |
|                      |                      | for by your agency.  |
|                      |                      |                      |
|                      |                      | \(b\) Actual Expense |
|                      |                      | Method. Under the    |
|                      |                      | actual expense       |
|                      |                      | method, your agency  |
|                      |                      | assumes the          |
|                      |                      | responsibility for   |
|                      |                      | arranging and paying |
|                      |                      | for all aspects      |
|                      |                      | (e.g.,               |
|                      |                      | packing/unpacking,   |
|                      |                      | pickup/delivery,     |
|                      |                      | weighing, line-haul, |
|                      |                      | drayage, temporary   |
|                      |                      | storage, etc.), of   |
|                      |                      | transporting your    |
|                      |                      | HHG and PBP&E with a |
|                      |                      | commercial HHG       |
|                      |                      | carrier.             |
+----------------------+----------------------+----------------------+
| **§ 302-7.14**       | **Are there any      | Yes. The             |
|                      | disadvantages to     | disadvantages to     |
|                      | using the commuted   | using the commuted   |
|                      | rate method for      | rate method for      |
|                      | transporting HHG,    | transporting HHG,    |
|                      | PBP&E and temporary  | PBP&E and temporary  |
|                      | storage?**           | storage are that     |
|                      |                      | the:                 |
|                      |                      |                      |
|                      |                      | \(a\) Government     |
|                      |                      | cannot take          |
|                      |                      | advantage of any     |
|                      |                      | special rates that   |
|                      |                      | may be offered only  |
|                      |                      | to Government        |
|                      |                      | shipments;           |
|                      |                      |                      |
|                      |                      | \(b\) Commuted rate  |
|                      |                      | method does not      |
|                      |                      | apply to intrastate  |
|                      |                      | moves; and           |
|                      |                      |                      |
|                      |                      | \(c\) Commuted rate  |
|                      |                      | method may not fully |
|                      |                      | reimburse your       |
|                      |                      | out-of-pocket        |
|                      |                      | expenses.            |
+----------------------+----------------------+----------------------+
| **§ 302-7.15**       | **Must I use the     | No, you do not have  |
|                      | method selected by   | to use the method    |
|                      | my agency for        | selected (§          |
|                      | transporting my HHG, | 302-7.301) by your   |
|                      | PBP&E and temporary  | agency, and you may  |
|                      | storage?**           | pursue other         |
|                      |                      | methods, however,    |
|                      |                      | your reimbursement   |
|                      |                      | is limited to the    |
|                      |                      | actual cost          |
|                      |                      | incurred, not to     |
|                      |                      | exceed what the      |
|                      |                      | Government would     |
|                      |                      | have incurred under  |
|                      |                      | the commuted rate    |
|                      |                      | system within CONUS  |
|                      |                      | and the actual       |
|                      |                      | expense method       |
|                      |                      | OCONUS.              |
+----------------------+----------------------+----------------------+
| **§ 302-7.16**       | **Is the maximum     | When quarters are    |
|                      | weight allowance for | furnished or partly  |
|                      | HHG and temporary    | furnished by the     |
|                      | storage limited when | Government OCONUS,   |
|                      | quarters are         | your agency may      |
|                      | furnished or partly  | limit the weight of  |
|                      | furnished by the     | HHG and temporary    |
|                      | Government OCONUS or | storage that can be  |
|                      | upon return to       | transported to that  |
|                      | CONUS?**             | location. Only the   |
|                      |                      | authorized weight    |
|                      |                      | allowance that was   |
|                      |                      | shipped to the       |
|                      |                      | OCONUS location may  |
|                      |                      | be returned to CONUS |
|                      |                      | upon completion of   |
|                      |                      | the tour of duty,    |
|                      |                      | unless the agency    |
|                      |                      | makes an exception   |
|                      |                      | under conditions     |
|                      |                      | specified in agency  |
|                      |                      | internal             |
|                      |                      | regulations.         |
+----------------------+----------------------+----------------------+
| **§ 302-7.17**       | **May PBP&E be       | Any PBP&E that was   |
|                      | transported at       | transported as an    |
|                      | Government expense   | administrative       |
|                      | upon returning to    | expense of the       |
|                      | CONUS for separation | Government to the    |
|                      | from Government      | OCONUS assignment    |
|                      | service, after       | will be returned as  |
|                      | completion of an     | an administrative    |
|                      | OCONUS assignment?** | expense of the       |
|                      |                      | Government to the    |
|                      |                      | place of actual      |
|                      |                      | residence or any     |
|                      |                      | other location, not  |
|                      |                      | to exceed the cost   |
|                      |                      | to the authorized    |
|                      |                      | destination.         |
+----------------------+----------------------+----------------------+
| **§ 302-7.18**       | **Who is liable for  | When transporting    |
|                      | any loss or damage   | HHG under the        |
|                      | to HHG incident to   | commuted rate or     |
|                      | an authorized        | actual expense       |
|                      | relocation?**        | method and a         |
|                      |                      | commercial HHG       |
|                      |                      | carrier is used, the |
|                      |                      | carrier accepts      |
|                      |                      | limited liability    |
|                      |                      | for any loss or      |
|                      |                      | damage in accordance |
|                      |                      | with HHG carrier     |
|                      |                      | tariffs. For         |
|                      |                      | transporting HHG by  |
|                      |                      | self drive equipment |
|                      |                      | for a do-it-         |
|                      |                      | yourself-move and    |
|                      |                      | for any loss or      |
|                      |                      | damage not covered   |
|                      |                      | by the HHG carrier,  |
|                      |                      | see part 302-11 of   |
|                      |                      | this chapter.        |
+----------------------+----------------------+----------------------+
| **§ 302-7.19**       | **Should I include   | Generally no; items  |
|                      | items that are       | that are             |
|                      | irreplaceable or of  | irreplaceable or of  |
|                      | extremely high       | extremely high       |
|                      | monetary or          | monetary or          |
|                      | sentimental value in | sentimental value    |
|                      | my HHG shipment?**   | should not be        |
|                      |                      | included in your HHG |
|                      |                      | shipment. Additional |
|                      |                      | insurance may be     |
|                      |                      | purchased, at your   |
|                      |                      | expense, to cover    |
|                      |                      | any loss or damage,  |
|                      |                      | however, such items  |
|                      |                      | are not necessarily  |
|                      |                      | provided special     |
|                      |                      | security.            |
|                      |                      | Accordingly, it is   |
|                      |                      | advisable that you   |
|                      |                      | or an immediate      |
|                      |                      | family member(s)     |
|                      |                      | transport such items |
|                      |                      | personally.          |
+----------------------+----------------------+----------------------+
| **§ 302-7.20**       | **If my HHG shipment | If your HHG shipment |
|                      | includes an item     | includes an item     |
|                      | (e.g. boat, trailer, | (e.g. boat or        |
|                      | ultralight vehicle)  | trailer of           |
|                      | for which a weight   | reasonable size) for |
|                      | additive is assessed | which a weight       |
|                      | by the HHG carrier,  | additive is assessed |
|                      | am I responsible for | by the HHG carrier   |
|                      | payment?**           | (as prescribed in    |
|                      |                      | applicable tariffs), |
|                      |                      | and your shipment    |
|                      |                      | exceeds the maximum  |
|                      |                      | weight prescribed in |
|                      |                      | § 302-7.2, you are   |
|                      |                      | responsible for all  |
|                      |                      | excess charges and   |
|                      |                      | any special packing, |
|                      |                      | crating, and         |
|                      |                      | handling of the      |
|                      |                      | weight additive      |
|                      |                      | item. See §          |
|                      |                      | 302-7.200 on how     |
|                      |                      | charges are paid and |
|                      |                      | who makes the        |
|                      |                      | shipping             |
|                      |                      | arrangements.        |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Subpart B - Commuted Rate**

  ----------------- ---------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-7.100**   **How are the charges of transporting HHG, and temporary storage calculated?**                             The charges for transporting HHG, and temporary storage are computed by multiplying the number of pounds shipped divided by 100 (within the 18,000 maximum limitation) by the applicable rate per one-hundred pounds for the distance transported. This includes, but is not limited to packing/unpacking, crating/uncrating, drayage, weighing, pickup/delivery, line-haul, accessorial charges, and temporary storage charges, including but not limited to handling in/out, etc. However, your reimbursement may not fully cover your total out-of-pocket expenses. In determining the distance shipped you may use the Household Goods Carriers Mileage Guide (issued by the Household Goods Carriers' Bureau, 1611 Duke Street, Alexandria, VA 22314-3482), tariffs filed with GSA travel management centers, or any other mileage guide authorized by your agency. If the exact mileage is not shown, the next higher mileage distance applies. If there is a minimum weight charge above the actual weight under applicable tariffs, reimbursement will be based on the minimum weight charge instead of the actual weight.
  **§ 302-7.101**   **Where can the commuted rate schedules for the transportation of HHG, and temporary storage be found?**   The charges for the line-haul transportation, packing, crating, unpacking, drayage incident to transportation, and other accessorial charges for HHG, and temporary storage can be found in the Household Goods Carrier Bureau tariff (issued by the Household Goods Carriers' Bureau, 1611 Duke Street, Alexandria, VA 22314-3482) or by contacting the GSA travel management center or the appropriate office designated ur agency.
  **§ 302-7.102**   **How is the mileage distance determined under the commuted rate method?**                                 To determine the distance from the authorized origin to the authorized destination, the Household Goods Carriers Standard Mileage , or a standard road atlas issued by The Household Goods Carrier's Bureau, or any other mileage guide authorized by your agency.
                                                                                                                               
  ----------------- ---------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Note to §302-7.102: Any substantial deviation from the distances shown
in the authorized mileage guides must be explained on the travel
claim.**

+-----------------+------------------------+------------------------+
| **§ 302-7.103** | **How are the charges  | Charges for HHG, PBP&E |
|                 | calculated when a      | and temporary storage  |
|                 | carrier charges a      | are calculated based   |
|                 | minimum weight, but    | on the minimum weight  |
|                 | the actual weight of   | charged by the         |
|                 | HHG, PBP&E and         | carrier, but not to    |
|                 | temporary ge is less   | exceed 18,000 pounds.  |
|                 | than the minimum       |                        |
|                 | weight charged?**      |                        |
+-----------------+------------------------+------------------------+
| **§ 302-7.104** | **What documentation   | When claiming          |
|                 | must be provided for   | reimbursement under    |
|                 | reimbursement?**       | the commuted rate, you |
|                 |                        | must provide:          |
|                 |                        |                        |
|                 |                        | \(a\) A receipted copy |
|                 |                        | of the bill of lading  |
|                 |                        | (reproduced copies are |
|                 |                        | acceptable) including  |
|                 |                        | any attached weight    |
|                 |                        | certificate copies if  |
|                 |                        | issued; or             |
|                 |                        |                        |
|                 |                        | \(b\) Other evidence   |
|                 |                        | showing points of      |
|                 |                        | origin and destination |
|                 |                        | and the weight of your |
|                 |                        | HHG, if no bill of     |
|                 |                        | lading was issued, or  |
|                 |                        |                        |
|                 |                        | \(c\) If a commercial  |
|                 |                        | HHG carrier is not     |
|                 |                        | used, you are          |
|                 |                        | responsible for        |
|                 |                        | establishing the       |
|                 |                        | weight of the HHG, and |
|                 |                        | temporary storage by   |
|                 |                        | obtaining proper       |
|                 |                        | certified weight       |
|                 |                        | certificates.          |
|                 |                        | Certified weight       |
|                 |                        | certificates include   |
|                 |                        | the gross and tare     |
|                 |                        | weights. This is       |
|                 |                        | required because       |
|                 |                        | payment at commuted    |
|                 |                        | rates on the basis of  |
|                 |                        | constructive weight    |
|                 |                        | usually is not         |
|                 |                        | possible.              |
+-----------------+------------------------+------------------------+
| **§ 302-7.105** | **May an advance of    | An advance of funds    |
|                 | funds be authorized    | may be authorized when |
|                 | for transporting HHG   | the transportation of  |
|                 | and temporary          | HHG and temporary      |
|                 | storage?**             | storage is authorized  |
|                 |                        | under the commuted     |
|                 |                        | rate method.           |
+-----------------+------------------------+------------------------+
| **§ 302-7.106** | **What documentation   | To receive an advance  |
|                 | is required to receive | under the commuted     |
|                 | an advance under the   | rate method, you must  |
|                 | commuted rate          | provide a copy of an   |
|                 | method?**              | estimate of costs from |
|                 |                        | a commercial HHG       |
|                 |                        | carrier or a written   |
|                 |                        | statement that         |
|                 |                        | includes:              |
|                 |                        |                        |
|                 |                        | \(a\) Origin and       |
|                 |                        | destination;           |
|                 |                        |                        |
|                 |                        | \(b\) A signed copy of |
|                 |                        | a commercial bill of   |
|                 |                        | lading annotated with  |
|                 |                        | actual weight (or      |
|                 |                        | other evidence of      |
|                 |                        | actual weight) or a    |
|                 |                        | reasonable estimate    |
|                 |                        | acceptable to your     |
|                 |                        | agency; and            |
|                 |                        |                        |
|                 |                        | \(c\) Anticipated      |
|                 |                        | temporary storage      |
|                 |                        | period (not to exceed  |
|                 |                        | 90 days) at Government |
|                 |                        | expense.               |
+-----------------+------------------------+------------------------+
| **§ 302-7.107** | **May my HHG be        | Yes, HHG may be stored |
|                 | temporarily stored at  | at Government expense  |
|                 | Government expense?**  | incident to the        |
|                 |                        | transporting of such   |
|                 |                        | goods either at the    |
|                 |                        | HHG carrier storage    |
|                 |                        | facility or a self     |
|                 |                        | storage facility.      |
|                 |                        | Storage may be at any  |
|                 |                        | combination of origin, |
|                 |                        | en route locations or  |
|                 |                        | destination.           |
+-----------------+------------------------+------------------------+
| **§ 302-7.108** | **What temporary       | The following will be  |
|                 | storage expenses will  | reimbursed:            |
|                 | be reimbursed?**       |                        |
|                 |                        | \(a\) Reimbursable     |
|                 |                        | temporary storage cost |
|                 |                        | incident to storage at |
|                 |                        | the HHG carriers       |
|                 |                        | facility are:          |
|                 |                        |                        |
|                 |                        | \(1\) Handling in;     |
|                 |                        |                        |
|                 |                        | \(2\) Daily storage;   |
|                 |                        |                        |
|                 |                        | \(3\) Handling out;    |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(4\) Drayage to       |
|                 |                        | residence.             |
|                 |                        |                        |
|                 |                        | \(b\) Reimbursable     |
|                 |                        | cost of storage at a   |
|                 |                        | self storage facility. |
|                 |                        | This is the cost of    |
|                 |                        | the storage space that |
|                 |                        | will reasonably        |
|                 |                        | accommodate the HHG    |
|                 |                        | transported.           |
+-----------------+------------------------+------------------------+
| **§ 302-7.109** | **Are receipts         | Yes, under the         |
|                 | required?**            | commuted rate system,  |
|                 |                        | a receipted copy of    |
|                 |                        | the warehouse or other |
|                 |                        | bill for storage is    |
|                 |                        | required to support    |
|                 |                        | reimbursement.         |
+-----------------+------------------------+------------------------+
| **§ 302-7.110** | **Is there a           | Yes, reimbursement     |
|                 | reimbursement limit?** | must not exceed the    |
|                 |                        | rates published in the |
|                 |                        | Nationwide Household   |
|                 |                        | Goods Commercial       |
|                 |                        | Relocation Tariff      |
|                 |                        | (issued by the         |
|                 |                        | Household Goods        |
|                 |                        | Carriers' Bureau, 1611 |
|                 |                        | Duke Street,           |
|                 |                        | Alexandria, VA         |
|                 |                        | 22314-3482),           |
|                 |                        | supplements thereto    |
|                 |                        | and reissues thereof.  |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Subpart C - Actual Expense Method**

  ----------------- -------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-7.200**   **How are charges paid and who makes the arrangements for transporting HHG, PBP&E and temporary storage under the actual expense method?**   Your agency is responsible for making all the necessary arrangements for transporting HHG, PBP&E, and temporary storage, including but not limited to packing/unpacking, crating/uncrating, pickup/delivery, weighing, line-haul, etc., under the actual expense method. Your agency will issue a Bill of Lading or any other shipping document with all charges billed directly to the agency. Any cost or weight in excess of 18,000 pounds will be at your expense.If the shipment exceeds the maximum weight prescribed in § 302-7.2, the Government will pay the total charges and the employee will reimburse the Government for the cost of transportation and other charges applicable to the excess weight.
  **§ 302-7.201**   **Is temporary storage in excess of authorized limits and excess valuation of goods and services payable at Government expense?**            No, charges for excess weight, valuation above the minimum amount, and services obtained at higher costs must be borne by the employee in the same manner as he/she is responsible for excess transportation costs.
                                                                                                                                                                 
  ----------------- -------------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Agency Responsibilities**

+-----------------+------------------------+------------------------+
| **§ 302-7.300** | **What policies and    | You must establish     |
|                 | procedures must we     | policies and           |
|                 | establish for this     | procedures as required |
|                 | part?**                | for this part,         |
|                 |                        | including who will:    |
|                 |                        |                        |
|                 |                        | \(a\) Administer your  |
|                 |                        | household goods        |
|                 |                        | program;               |
|                 |                        |                        |
|                 |                        | \(b\) Authorize PBP&E  |
|                 |                        | to be transported as   |
|                 |                        | an agency              |
|                 |                        | administrative         |
|                 |                        | expense;               |
|                 |                        |                        |
|                 |                        | \(c\) Authorize        |
|                 |                        | temporary storage in   |
|                 |                        | excess of the initial  |
|                 |                        | 90-day limit;          |
|                 |                        |                        |
|                 |                        | \(d\) Collect any      |
|                 |                        | excess cost or         |
|                 |                        | charges;               |
|                 |                        |                        |
|                 |                        | \(e\) Advise the       |
|                 |                        | employee on the        |
|                 |                        | Governments liability  |
|                 |                        | for any loss and       |
|                 |                        | damage claims under 31 |
|                 |                        | U.S.C. 3721-3723; and  |
|                 |                        |                        |
|                 |                        | \(f\) Ensure that      |
|                 |                        | international HHG      |
|                 |                        | shipments by water are |
|                 |                        | made on ships          |
|                 |                        | registered under the   |
|                 |                        | laws of the United     |
|                 |                        | States whenever such   |
|                 |                        | ships are available.   |
+-----------------+------------------------+------------------------+
| **§ 302-7.301** | **What method of       | You should authorize   |
|                 | transporting HHG       | one of the following   |
|                 | should we authorize?** | methods, of            |
|                 |                        | transporting an        |
|                 |                        | employee's HHG, PBP&E  |
|                 |                        | and temporary storage. |
|                 |                        | The selected method    |
|                 |                        | should be stated on    |
|                 |                        | the relocation travel  |
|                 |                        | authorization.         |
|                 |                        |                        |
|                 |                        | \(a\) Commuted Rate    |
|                 |                        | System. For relocation |
|                 |                        | or first duty station  |
|                 |                        | assignment within      |
|                 |                        | CONUS. This method     |
|                 |                        | will be used without   |
|                 |                        | regard to the actual   |
|                 |                        | expense method, unless |
|                 |                        | that method is more    |
|                 |                        | economical to the      |
|                 |                        | Government and results |
|                 |                        | in a savings of \$100  |
|                 |                        | or more. Under this    |
|                 |                        | system the employee    |
|                 |                        | assumes total          |
|                 |                        | responsibility for     |
|                 |                        | arranging and paying   |
|                 |                        | for, at least the      |
|                 |                        | following services:    |
|                 |                        | Packing/unpacking,     |
|                 |                        | crating/uncrating,     |
|                 |                        | pickup/deliver,        |
|                 |                        | weighing, line-haul,   |
|                 |                        | drayage, and temporary |
|                 |                        | storage of your HHG    |
|                 |                        | and PBP&E with a       |
|                 |                        | commercial HHG carrier |
|                 |                        | or by renting self     |
|                 |                        | drive equipment for a  |
|                 |                        | do-it-yourself move.   |
|                 |                        | When any PBP&E is      |
|                 |                        | transported as an      |
|                 |                        | administrative expense |
|                 |                        | of the agency, all     |
|                 |                        | arrangements (e.g.,    |
|                 |                        | packing/unpacking,     |
|                 |                        | pickup/delivery,       |
|                 |                        | weighing, temporary    |
|                 |                        | storage, etc.) will be |
|                 |                        | handled and paid for   |
|                 |                        | by you the agency.     |
|                 |                        |                        |
|                 |                        | \(b\) Actual Expense   |
|                 |                        | Method. For all        |
|                 |                        | shipments OCONUS and   |
|                 |                        | where deemed           |
|                 |                        | economical to the      |
|                 |                        | Government within      |
|                 |                        | CONUS. Under the       |
|                 |                        | actual expense method, |
|                 |                        | the Government assumes |
|                 |                        | the responsibility for |
|                 |                        | arranging and paying   |
|                 |                        | for all aspects (e.g., |
|                 |                        | packing/unpacking,     |
|                 |                        | pickup/delivery,       |
|                 |                        | weighing, line-haul,   |
|                 |                        | drayage, temporary     |
|                 |                        | storage, etc.,) of     |
|                 |                        | transporting the       |
|                 |                        | employee's HHG, PBP&E. |
+-----------------+------------------------+------------------------+
| **§ 302-7.302** | **What method of       | You should authorize   |
|                 | transporting should we | the actual expense     |
|                 | authorize for PBP&E?** | method for             |
|                 |                        | transporting an        |
|                 |                        | employee's PBP&E only  |
|                 |                        | when the weight of the |
|                 |                        | PBP&E causes the       |
|                 |                        | employee's shipment to |
|                 |                        | exceed the maximum     |
|                 |                        | 18,000 pound HHG       |
|                 |                        | weight limitation.     |
|                 |                        | PBP&E should be        |
|                 |                        | weighed prior to       |
|                 |                        | shipment, if           |
|                 |                        | necessary, so the      |
|                 |                        | weight can easily be   |
|                 |                        | deducted from the      |
|                 |                        | 18,000 pound weight    |
|                 |                        | allowance. The PBP&E   |
|                 |                        | shipment should then   |
|                 |                        | be made separately     |
|                 |                        | from the HHG shipment  |
|                 |                        | and is an              |
|                 |                        | administrative expense |
|                 |                        | to your agency.        |
+-----------------+------------------------+------------------------+
| **§ 302-7.303** | **What guidelines must | You have the sole      |
|                 | we follow when         | discretion to          |
|                 | authorizing            | authorize              |
|                 | transportation of      | transportation of      |
|                 | PBP&E as an            | PBP&E provided that:   |
|                 | administrative         |                        |
|                 | expense?**             | \(a\) An itemized      |
|                 |                        | inventory of PBP&E is  |
|                 |                        | provided for review by |
|                 |                        | the authorizing        |
|                 |                        | official at the new    |
|                 |                        | official station;      |
|                 |                        |                        |
|                 |                        | \(b\) The authorizing  |
|                 |                        | official has certified |
|                 |                        | that the PBP&E are     |
|                 |                        | necessary for          |
|                 |                        | performance of the     |
|                 |                        | employee's duties at   |
|                 |                        | the new duty station,  |
|                 |                        | and if these items     |
|                 |                        | were not transported,  |
|                 |                        | the same or similar    |
|                 |                        | items would have to be |
|                 |                        | obtained at Government |
|                 |                        | expense for the        |
|                 |                        | employee's use at the  |
|                 |                        | new official station;  |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(c\) You have         |
|                 |                        | acquired evidence that |
|                 |                        | transporting the PBP&E |
|                 |                        | would cause the        |
|                 |                        | employee's HHG to      |
|                 |                        | exceed 18,000 pound    |
|                 |                        | maximum weight         |
|                 |                        | allowances.            |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Note to §302-7.303: PBP&E transported as an agency administrative
expense to an OCONUS location may be returned to CONUS as an agency
administrative expense for an employee separating from Government
service.**

  ----------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-7.304**   **When HHG are shipped under the actual expense method, and PBP&E as an administrative expense, in the same lot, are separate weight certificates required?**   Yes, the weight of the PBP&E and the administrative appropriation chargeable must be listed as separate items on the bill of lading or other shipping document.
                                                                                                                                                                                    
  ----------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------

**PART 302-8 - ALLOWANCES FOR EXTENDED STORAGE OF HOUSEHOLD GOODS
(HHG)**

**Subpart A - General**

Sec.

  --------- ---------------------------------------------------------------------------------------------
  302-8.1   When may extended storage of HHG be authorized?
            
  302-8.2   What is the purpose of extended storage?
  302-8.3   How will I know when my agency has made a decision to authorize extended storage of my HHG?
            
  302-8.4   May I receive an advance of funds for storage allowances covered by this part?
            
  --------- ---------------------------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee, unless otherwise
noted.**

**Subpart B - Extended Storage During Assignment to Isolated Locations
in the Continental United States (CONUS)**

Sec.

  ----------- ------------------------------------------------------------------------------------------------------------------------------
  302-8.100   What is the policy for extended storage of HHG during assignment to isolated locations in CONUS?
              
  302-8.101   What are the criteria for determining whether an official station is an isolated official station for purposes of this part?
  302-8.102   Am I eligible for extended storage of HHG and personal effects?
  302-8.103   Where may my HHG be stored?
  302-8.104   What are the allowable costs for storage?
  302-8.105   May I transport a portion of my HHG to the official station and store the remainder at Government expense?
  302-8.106   May I change from temporary to extended storage?
  302-8.107   May I change from storage at personal expense to extended storage at Government expense?
              
  302-8.108   What is the authorized time period for extended storage of my HHG?
              
  ----------- ------------------------------------------------------------------------------------------------------------------------------

**Subpart C - Extended Storage During Assignment Outside the Continental
United States (OCONUS)**

Sec.

  ----------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-8.200   Am I eligible for extended storage during assignment OCONUS?
              
  302-8.201   Am I entitled to reimbursement for extended storage of HHG?
  302-8.202   Do provisions for the place, choice, or type of storage, allowable costs, or partial storage during assignment OCONUS differ from those prescribed for storage during assignment to isolated locations in CONUS?
              
  302-8.203   What is the authorized time period for extended storage of my HHG?
              
  ----------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Storage During School Recess for Department of Defense
Overseas Dependents School (DoDDS) Teachers**

Sec.

  ----------- -----------------------------------------------------------------------------------------------------
  302-8.300   Under what authority am I provided storage during school recess?
              
  302-8.301   What obligations do I have if I do not report for service at the beginning of the next school year?
              
  ----------- -----------------------------------------------------------------------------------------------------

**Subpart E - Agency Responsibilities**

Sec.

  ----------- --------------------------------------------------------------------------------------
  302-8.400   What policies must we establish for the allowance for extended storage of HHG?
              
  302-8.401   How should we administer the authorization and payment of extended storage of HHG?
              
  302-8.402   May we allow the employee to determine options in the preference of his/her storage?
              
  ----------- --------------------------------------------------------------------------------------

**Note to subpart E: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency.**

**Authority:**5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, 36 FR 13747,
3 CFR, 1971-1975 Comp., p. 586.

**Subpart A - General**

+---------------+-------------------------+-------------------------+
| **§ 302-8.1** | **When may extended     | Your agency may         |
|               | storage of HHG be       | authorize extended      |
|               | authorized?**           | storage of HHG under    |
|               |                         | the following           |
|               |                         | circumstances:          |
|               |                         |                         |
|               |                         | \(a\) Extended storage  |
|               |                         | of HHG may be           |
|               |                         | authorized in lieu of   |
|               |                         | shipment when:          |
|               |                         |                         |
|               |                         | \(1\) You are assigned  |
|               |                         | to an isolated duty     |
|               |                         | station within CONUS    |
|               |                         | (see subpart B of this  |
|               |                         | part);                  |
|               |                         |                         |
|               |                         | \(2\) You are assigned  |
|               |                         | to an overseas official |
|               |                         | station where your      |
|               |                         | agency limits the       |
|               |                         | amount of HHG you may   |
|               |                         | transport to that       |
|               |                         | location;               |
|               |                         |                         |
|               |                         | \(3\) You are assigned  |
|               |                         | to an OCONUS official   |
|               |                         | station and your agency |
|               |                         | determines extended     |
|               |                         | storage is in the       |
|               |                         | public interest or cost |
|               |                         | effective to do so; or  |
|               |                         |                         |
|               |                         | \(4\) It is necessary   |
|               |                         | for a temporary change  |
|               |                         | of station (TCS).       |
|               |                         |                         |
|               |                         | \(b\) Extended storage  |
|               |                         | of HHG is not permitted |
|               |                         | for a career SES        |
|               |                         | employee eligible for   |
|               |                         | last move home          |
|               |                         | benefits.               |
+---------------+-------------------------+-------------------------+
| **§ 302-8.2** | **What is the purpose   | The purpose of extended |
|               | of extended storage?**  | storage is to assist in |
|               |                         | protecting personal     |
|               |                         | items when you are:     |
|               |                         |                         |
|               |                         | \(a\) Authorized a      |
|               |                         | temporary change of     |
|               |                         | station (TCS) under §   |
|               |                         | 302-3.400 of this       |
|               |                         | chapter;                |
|               |                         |                         |
|               |                         | \(b\) Assigned to       |
|               |                         | isolated locations in   |
|               |                         | CONUS to which the      |
|               |                         | employee cannot take or |
|               |                         | at which the employee   |
|               |                         | is unable to use        |
|               |                         | his/her HHG and         |
|               |                         | personal effects        |
|               |                         | because of the absence  |
|               |                         | of residence quarters   |
|               |                         | at that location,       |
|               |                         |                         |
|               |                         | \(c\) Assigned OCONUS   |
|               |                         | when:                   |
|               |                         |                         |
|               |                         | \(1\) The official      |
|               |                         | station is one to which |
|               |                         | you cannot take or at   |
|               |                         | which you are unable to |
|               |                         | use your HHG and your   |
|               |                         | personal effects; or    |
|               |                         |                         |
|               |                         | \(2\) The head of your  |
|               |                         | agency authorizes       |
|               |                         | storage of your HHG is  |
|               |                         | in the public interest  |
|               |                         | or is more economical   |
|               |                         | than transporting; or   |
|               |                         |                         |
|               |                         | \(d\) Storage is        |
|               |                         | necessary during school |
|               |                         | recess for DoDDS        |
|               |                         | teachers.               |
+---------------+-------------------------+-------------------------+
| **§ 302-8.3** | **How will I know when  | Your agency will        |
|               | my agency has made a    | indicate on your travel |
|               | decision to authorize   | authorization the       |
|               | extended storage of my  | specific allowances you |
|               | HHG?**                  | are authorized as       |
|               |                         | provided in this        |
|               |                         | chapter.                |
+---------------+-------------------------+-------------------------+
| **§ 302-8.4** | **May I receive an      | No, an advance of funds |
|               | advance of funds for    | is not allowed for      |
|               | storage allowances      | storage allowances of   |
|               | covered by this part?** | HHG.                    |
+---------------+-------------------------+-------------------------+
|               |                         |                         |
+---------------+-------------------------+-------------------------+

**Subpart B - Extended Storage During Assignment to Isolated Locations
in the Continental United States (CONUS)**

+-----------------+------------------------+------------------------+
| **§ 302-8.100** | **What is the policy   | Extended storage of    |
|                 | for extended storage   | HHG belonging to an    |
|                 | of HHG during          | employee transferred   |
|                 | assignment to isolated | or a new appointee     |
|                 | locations in CONUS?**  | assigned to an         |
|                 |                        | official station at an |
|                 |                        | isolated location in   |
|                 |                        | CONUS may be allowed   |
|                 |                        | only when it is        |
|                 |                        | clearly justified      |
|                 |                        | under the conditions   |
|                 |                        | in this part and is    |
|                 |                        | not primarily for the  |
|                 |                        | convenience, or at the |
|                 |                        | request of, the        |
|                 |                        | employee or the new    |
|                 |                        | appointee.             |
+-----------------+------------------------+------------------------+
| **§ 302-8.101** | **What are the         | \(a\) As determined by |
|                 | criteria for           | your agency, an        |
|                 | determining whether an | official station at an |
|                 | official station is an | isolated location is a |
|                 | isolated official      | place of permanent     |
|                 | station for purposes   | duty assignment in     |
|                 | of this part?**        | CONUS at which you     |
|                 |                        | have no alternative    |
|                 |                        | except to live where   |
|                 |                        | you are unable to use  |
|                 |                        | your HHG because:      |
|                 |                        |                        |
|                 |                        | \(1\) The type of      |
|                 |                        | quarters you are       |
|                 |                        | required to occupy at  |
|                 |                        | the isolated official  |
|                 |                        | station will not       |
|                 |                        | accommodate your HHG;  |
|                 |                        | or                     |
|                 |                        |                        |
|                 |                        | \(2\) Residence        |
|                 |                        | quarters which would   |
|                 |                        | accommodate your HHG   |
|                 |                        | are not available      |
|                 |                        | within reasonable      |
|                 |                        | daily commuting        |
|                 |                        | distance of the        |
|                 |                        | official station.      |
|                 |                        |                        |
|                 |                        | \(b\) The designation  |
|                 |                        | of an official station |
|                 |                        | as isolated in         |
|                 |                        | accordance with        |
|                 |                        | paragraph (a) of this  |
|                 |                        | section shall not      |
|                 |                        | preclude a             |
|                 |                        | determination in       |
|                 |                        | individual instances   |
|                 |                        | that adequate housing  |
|                 |                        | is available for some  |
|                 |                        | employees stationed    |
|                 |                        | there based on housing |
|                 |                        | which may be available |
|                 |                        | within daily commuting |
|                 |                        | distance and the size  |
|                 |                        | and other              |
|                 |                        | characteristics of     |
|                 |                        | each employee's        |
|                 |                        | immediate family. In   |
|                 |                        | such instances the     |
|                 |                        | station shall not be   |
|                 |                        | considered isolated    |
|                 |                        | with regard to you if  |
|                 |                        | your agency determines |
|                 |                        | adequate family        |
|                 |                        | housing is available   |
|                 |                        | for you.               |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Note to §302-8.101: Heads of agencies concerned are responsible for
designating the isolated official station at which conditions exist for
allowing extended storage of HHG at Government expense for some or all
employees.**

+-----------------+------------------------+------------------------+
| **§ 302-8.102** | **Am I eligible for    | Yes, you are eligible  |
|                 | extended storage of    | for extended storage   |
|                 | HHG and personal       | of HHG and personal    |
|                 | effects?**             | effects if:            |
|                 |                        |                        |
|                 |                        | \(a\) You are          |
|                 |                        | stationed at an        |
|                 |                        | isolated official      |
|                 |                        | station which your     |
|                 |                        | agency determines      |
|                 |                        | meets the criteria in  |
|                 |                        | § 302-8.101;           |
|                 |                        |                        |
|                 |                        | \(b\) You performed    |
|                 |                        | relocation travel or   |
|                 |                        | travel as a new        |
|                 |                        | appointee; and         |
|                 |                        |                        |
|                 |                        | \(c\) Your agency      |
|                 |                        | authorizes payment for |
|                 |                        | extended storage of    |
|                 |                        | your HHG.              |
+-----------------+------------------------+------------------------+
| **§ 302-8.103** | **Where may my HHG be  | Your HHG may be stored |
|                 | stored?**              | either in:             |
|                 |                        |                        |
|                 |                        | \(a\) Available        |
|                 |                        | Government-owned       |
|                 |                        | storage space; or      |
|                 |                        |                        |
|                 |                        | \(b\) Suitable         |
|                 |                        | commercial storage     |
|                 |                        | space obtained by the  |
|                 |                        | Government if:         |
|                 |                        |                        |
|                 |                        | \(1\) Government-owned |
|                 |                        | space is not           |
|                 |                        | available, or          |
|                 |                        |                        |
|                 |                        | \(2\) Commercial       |
|                 |                        | storage space is more  |
|                 |                        | economical or suitable |
|                 |                        | because of location,   |
|                 |                        | transportation costs,  |
|                 |                        | or for other reasons.  |
+-----------------+------------------------+------------------------+
| **§ 302-8.104** | **What are the         | Allowable costs for    |
|                 | allowable costs for    | storage include the    |
|                 | storage?**             | cost of:               |
|                 |                        |                        |
|                 |                        | \(a\) Necessary        |
|                 |                        | packing;               |
|                 |                        |                        |
|                 |                        | \(b\) Crating;         |
|                 |                        |                        |
|                 |                        | \(c\) Unpacking;       |
|                 |                        |                        |
|                 |                        | \(d\) Uncrating;       |
|                 |                        |                        |
|                 |                        | \(e\) Transportation   |
|                 |                        | to and from place of   |
|                 |                        | storage;               |
|                 |                        |                        |
|                 |                        | \(f\) Charges while in |
|                 |                        | storage; and           |
|                 |                        |                        |
|                 |                        | \(g\) Other necessary  |
|                 |                        | charges directly       |
|                 |                        | relating to the        |
|                 |                        | storage as approved by |
|                 |                        | your agency.           |
+-----------------+------------------------+------------------------+
| **§ 302-8.105** | **May I transport a    | Yes, you may transport |
|                 | portion of my HHG to   | a portion of your HHG  |
|                 | the official station   | to the official        |
|                 | and store the          | station and store the  |
|                 | remainder at           | remainder at           |
|                 | Government expense?**  | Government expense, if |
|                 |                        | authorized by your     |
|                 |                        | agency. The combined   |
|                 |                        | weight, however, of    |
|                 |                        | the HHG stored and     |
|                 |                        | transported must not   |
|                 |                        | exceed the maximum     |
|                 |                        | 18,000 pounds net      |
|                 |                        | weight.                |
+-----------------+------------------------+------------------------+
| **§ 302-8.106** | **May I change from    | Yes, you may change    |
|                 | temporary to extended  | from temporary to      |
|                 | storage?**             | extended storage, if   |
|                 |                        | authorized by your     |
|                 |                        | agency.                |
+-----------------+------------------------+------------------------+
| **§ 302-8.107** | **May I change from    | Yes, you may change    |
|                 | storage at personal    | from storage at        |
|                 | expense to extended    | personal expense to    |
|                 | storage at Government  | extended storage at    |
|                 | expense?**             | Government expense, if |
|                 |                        | authorized by your     |
|                 |                        | agency.                |
+-----------------+------------------------+------------------------+
| **§ 302-8.108** | **What is the          | The authorized time    |
|                 | authorized time period | period for extended    |
|                 | for extended storage   | storage of your HHG is |
|                 | of my HHG?**           | for the duration of    |
|                 |                        | the assignment not to  |
|                 |                        | exceed 3-years.        |
|                 |                        | However:               |
|                 |                        |                        |
|                 |                        | \(a\) Your agency will |
|                 |                        | conduct periodic       |
|                 |                        | reviews to determine   |
|                 |                        | whether current        |
|                 |                        | housing conditions at  |
|                 |                        | your isolated official |
|                 |                        | station warrant        |
|                 |                        | continuation of        |
|                 |                        | storage;               |
|                 |                        |                        |
|                 |                        | \(b\) Eligibility for  |
|                 |                        | extended storage at    |
|                 |                        | Government expense     |
|                 |                        | will terminate on your |
|                 |                        | last day of active     |
|                 |                        | duty at the isolated   |
|                 |                        | official station.      |
|                 |                        | However your HHG may   |
|                 |                        | remain in temporary    |
|                 |                        | storage for an         |
|                 |                        | additional period of   |
|                 |                        | time not to exceed 90  |
|                 |                        | days, if approved by   |
|                 |                        | your agency.           |
|                 |                        |                        |
|                 |                        | \(c\) When eligibility |
|                 |                        | ceases, storage at     |
|                 |                        | Government expense may |
|                 |                        | continue until the     |
|                 |                        | beginning of the       |
|                 |                        | second month after the |
|                 |                        | month in which your    |
|                 |                        | tour at the official   |
|                 |                        | station OCONUS         |
|                 |                        | terminates, unless to  |
|                 |                        | avoid inequity your    |
|                 |                        | agency extends the     |
|                 |                        | period.                |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Subpart C - Extended Storage During Assignment Outside the Continental
United States (OCONUS)**

+-----------------+------------------------+------------------------+
| **§ 302-8.200** | **Am I eligible for    | Yes, you are eligible  |
|                 | extended storage       | for extended storage   |
|                 | during assignment      | during assignment      |
|                 | OCONUS?**              | OCONUS if your agency  |
|                 |                        | authorizes it, and if: |
|                 |                        |                        |
|                 |                        | \(a\) The official     |
|                 |                        | station is one to      |
|                 |                        | which you are not      |
|                 |                        | authorized to take, or |
|                 |                        | at which you are       |
|                 |                        | unable to use, your    |
|                 |                        | HHG; or                |
|                 |                        |                        |
|                 |                        | \(b\) Your agency      |
|                 |                        | authorizes it as being |
|                 |                        | in the public          |
|                 |                        | interest; or           |
|                 |                        |                        |
|                 |                        | \(c\) Your agency      |
|                 |                        | determines the         |
|                 |                        | estimated cost of      |
|                 |                        | storage would be less  |
|                 |                        | than the cost of       |
|                 |                        | round-trip             |
|                 |                        | transportation         |
|                 |                        | (including temporary   |
|                 |                        | storage) of the HHG to |
|                 |                        | your new official      |
|                 |                        | station.               |
+-----------------+------------------------+------------------------+
| **§ 302-8.201** | **Am I entitled to     | No, your agency will   |
|                 | reimbursement for      | determine when it is   |
|                 | extended storage of    | in the Government's    |
|                 | HHG?**                 | interest to reimburse  |
|                 |                        | you for extended       |
|                 |                        | storage of HHG OCONUS. |
+-----------------+------------------------+------------------------+
| **§ 302-8.202** | **Do provisions for    | No; the same allowable |
|                 | the place, choice, or  | extended storage       |
|                 | type of storage,       | expenses provided in § |
|                 | allowable costs, or    | 302-8.103 through      |
|                 | partial storage during | 302-8.108 apply to     |
|                 | assignment OCONUS      | extended storage       |
|                 | differ from those      | OCONUS.                |
|                 | prescribed for storage |                        |
|                 | during assignment to   |                        |
|                 | isolated locations in  |                        |
|                 | CONUS?**               |                        |
+-----------------+------------------------+------------------------+
| **§ 302-8.203** | **What is the          | Time limitations for   |
|                 | authorized time period | extended storage of    |
|                 | for extended storage   | your HHG will be       |
|                 | of my HHG?**           | determined by your     |
|                 |                        | agency as follows:     |
|                 |                        |                        |
|                 |                        | \(a\) For the duration |
|                 |                        | of the OCONUS          |
|                 |                        | assignment plus 30     |
|                 |                        | days prior to the time |
|                 |                        | the tour begins and    |
|                 |                        | plus 60 days after the |
|                 |                        | tour is completed;     |
|                 |                        |                        |
|                 |                        | \(b\) Extensions may   |
|                 |                        | be allowed for         |
|                 |                        | subsequent service or  |
|                 |                        | tours of duty at the   |
|                 |                        | same or other overseas |
|                 |                        | stations if you        |
|                 |                        | continue to be         |
|                 |                        | eligible as set forth  |
|                 |                        | in § 302-8.200; and    |
|                 |                        |                        |
|                 |                        | \(c\) When eligibility |
|                 |                        | ceases, storage at     |
|                 |                        | Government expense may |
|                 |                        | continue until the     |
|                 |                        | beginning of the       |
|                 |                        | second month after the |
|                 |                        | month in which your    |
|                 |                        | tour at the official   |
|                 |                        | station OCONUS         |
|                 |                        | terminates, unless to  |
|                 |                        | avoid inequity your    |
|                 |                        | agency extends the     |
|                 |                        | period.                |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Subpart D - Storage During School Recess for Department of Defense
Overseas Dependents School (DoDDS) Teachers**

+-----------------+------------------------+------------------------+
| **§ 302-8.300** | **Under what authority | \(a\) Description. The |
|                 | am I provided storage  | Department of Defense  |
|                 | during school          | Overseas Teachers Pay  |
|                 | recess?**              | and Personnel          |
|                 |                        | Practices Act (20      |
|                 |                        | U.S.C. 905) provides   |
|                 |                        | authority for the      |
|                 |                        | storage of the HHG of  |
|                 |                        | DoDDS teachers during  |
|                 |                        | the recess period      |
|                 |                        | between 2 consecutive  |
|                 |                        | school years.          |
|                 |                        |                        |
|                 |                        | \(b\) Regulations. See |
|                 |                        | the DoD Joint Travel   |
|                 |                        | Regulations (JTR),     |
|                 |                        | Volume 2, published by |
|                 |                        | the Per Diem, Travel   |
|                 |                        | and Transportation     |
|                 |                        | Allowance Committee    |
|                 |                        | and available on the   |
|                 |                        | world wide web at      |
|                 |                        | http:/                 |
|                 |                        | /www.dtic.mil/perdiem. |
+-----------------+------------------------+------------------------+
| **§ 302-8.301** | **What obligations do  | If you do not report   |
|                 | I have if I do not     | for service at the     |
|                 | report for service at  | beginning of the next  |
|                 | the beginning of the   | school year, you must  |
|                 | next school year?**    | repay the Government   |
|                 |                        | for the cost of the    |
|                 |                        | extended storage of    |
|                 |                        | your HHG during the    |
|                 |                        | recess. Except for     |
|                 |                        | reasons beyond your    |
|                 |                        | control and acceptable |
|                 |                        | to DoD, you shall be   |
|                 |                        | obligated to reimburse |
|                 |                        | DoD the amount paid    |
|                 |                        | for the commercial     |
|                 |                        | storage, including     |
|                 |                        | related services. If,  |
|                 |                        | however, the property  |
|                 |                        | was stored in a        |
|                 |                        | Government facility,   |
|                 |                        | you shall pay DoD an   |
|                 |                        | amount equal to the    |
|                 |                        | reasonable value of    |
|                 |                        | the storage furnished, |
|                 |                        | including related      |
|                 |                        | services.              |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Subpart E - Agency Responsibilities**

+-----------------+------------------------+------------------------+
| **§ 302-8.400** | **What policies must   | You must establish     |
|                 | we establish for the   | policies and           |
|                 | allowance for extended | procedures governing   |
|                 | storage of HHG?**      | this part including:   |
|                 |                        |                        |
|                 |                        | \(a\) When you will    |
|                 |                        | authorize payment;     |
|                 |                        |                        |
|                 |                        | \(b\) Who will         |
|                 |                        | determine whether      |
|                 |                        | payment is             |
|                 |                        | appropriate;           |
|                 |                        |                        |
|                 |                        | \(c\) How and when     |
|                 |                        | reimbursements will be |
|                 |                        | paid;                  |
|                 |                        |                        |
|                 |                        | \(d\) Which locations  |
|                 |                        | meet the criteria of   |
|                 |                        | this part for isolated |
|                 |                        | official station at    |
|                 |                        | which conditions exist |
|                 |                        | for allowing extended  |
|                 |                        | storage at Government  |
|                 |                        | expense for some or    |
|                 |                        | all employees;         |
|                 |                        |                        |
|                 |                        | \(e\) Who will         |
|                 |                        | determine the duration |
|                 |                        | and place of extended  |
|                 |                        | storage.               |
+-----------------+------------------------+------------------------+
| **§ 302-8.401** | **How should we        | You should limit       |
|                 | administer the         | payment of extended    |
|                 | authorization and      | storage of HHG to only |
|                 | payment of extended    | those expenses that    |
|                 | storage of HHG?**      | are necessary and in   |
|                 |                        | the interest of the    |
|                 |                        | Government.            |
+-----------------+------------------------+------------------------+
| **§ 302-8.402** | **May we allow the     | Yes, the employee may  |
|                 | employee to determine  | determine options in   |
|                 | options in the         | the preference of      |
|                 | preference of his/her  | his/her storage. You   |
|                 | storage?**             | may authorize the      |
|                 |                        | employee to:           |
|                 |                        |                        |
|                 |                        | \(a\) Transport a      |
|                 |                        | portion of his/her HHG |
|                 |                        | to the official        |
|                 |                        | station and store the  |
|                 |                        | remainder at           |
|                 |                        | Government expense;    |
|                 |                        |                        |
|                 |                        | \(b\) Change from      |
|                 |                        | temporary to extended  |
|                 |                        | storage; and           |
|                 |                        |                        |
|                 |                        | \(c\) Change from      |
|                 |                        | storage at personal    |
|                 |                        | expense to extended    |
|                 |                        | storage at Government  |
|                 |                        | expense.               |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**PART 302-9 - ALLOWANCES FOR TRANSPORTATION AND EMERGENCY STORAGE OF A
PRIVATELY OWNED VEHICLE**

**Subpart A - General Rules**

Sec.

  ---------- ------------------------------------------------------------------------------------------------------------------------------------
  302-9.1    What is a "privately owned vehicle (POV)"?
             
  302-9.2    What is an "official station" for purposes of this part?
  302-9.3    What is a "post of duty" for purposes of this part?
  302-9.4    What are the purposes of the allowance for transportation of a POV?
  302-9.5    What is the purpose of the allowance for emergency storage of a POV?
  302-9.6    What POV transportation and emergency storage may my agency authorize at Government expense?
  302-9.7    Must my agency authorize transportation or emergency storage of my POV?
  302-9.8    What type of POV may I be authorized to transport, and if necessary, store under emergency circumstances?
  302-9.9    For what transportation expenses will my agency pay?
  302-9.10   For what POV emergency storage expenses will my agency pay?
  302-9.11   May I receive an advance of funds for transportation and emergency storage of my POV?
             
  302-9.12   May my agency determine that driving my POV is more advantageous and limit my reimbursement to what it would cost to drive my POV?
             
  ---------- ------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee, unless otherwise
noted.**

**Subpart B - Transportation**

**General**

Sec.

  ----------- ------------------------------------------------------------------------------------------
  302-9.100   Who is eligible for transportation of a POV to a post of duty?
              
  302-9.101   In what situations may my agency authorize transportation of a POV to my post of duty?
  302-9.102   How many POV's may I transport to a post of duty?
  302-9.103   Do I have to ship my POV to my actual post of duty?
              
  302-9.104   What may I do if there is no port or terminal at the point of origin and/or destination?
              
  ----------- ------------------------------------------------------------------------------------------

**POV Transportation at Time of Assignment**

Sec.

  ----------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-9.140   Under what specific conditions may my agency authorize transportation of a POV to my post of duty upon my assignment to that post of duty?
              
  302-9.141   What is the "authorized point of origin" when I transport a POV to my post of duty?
  302-9.142   What will I be reimbursed if I transport a POV from a point of origin that is different from the authorized point of origin?
              
  302-9.143   When I am authorized to transport a POV, may I have the manufacturer or the manufacturer's agent transport a new POV from the factory or other shipping point directly to my post of duty?
              
  ----------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**POV Transportation Subsequent to the Time of Assignment**

Sec.

  ----------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-9.170   Under what specific conditions may my agency authorize transportation of a POV to my post of duty subsequent to the time of my assignment to that post?
              
  302-9.171   If circumstances warrant an authorization to transport a POV to my post of duty after my assignment to the post of duty, must I sign a new service agreement?
  302-9.172   Under what conditions may my agency authorize transportation of a replacement POV to my post of duty?
  302-9.173   How many replacement POV's may my agency authorize me to transport to my post of duty at Government expense?
  302-9.174   What is the "authorized point of origin" when I transport a POV, including a replacement POV, to my post of duty subsequent to the time of my assignment to that post of duty?
              
  302-9.175   When I am authorized to transport a POV, including a replacement POV, to my post of duty subsequent to the time of my assignment to that post of duty, may I have the manufacturer or the manufacturer's agent transport a new POV from the factory or other shipping point directly to my post of duty?
              
  ----------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart C - Return Transportation of a POV From a Post of Duty**

Sec.

  ----------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-9.200   When am I eligible for return transportation of a POV from my post of duty?
              
  302-9.201   In what situations will my agency pay to transport a POV from my post of duty?
  302-9.202   When do I become entitled to return transportation of my POV from my post of duty to an authorized destination?
  302-9.203   Is there any circumstance under which I may be authorized to transport my POV from a post of duty before completing my service agreement?
  302-9.204   What is the "authorized point of origin" when I transport my POV from my post of duty?
  302-9.205   What is the "authorized destination" of a POV transported under this subpart?
  302-9.206   What should I do if there is no port or terminal at my authorized point of origin or authorized destination when I transport a POV from my post of duty?
  302-9.207   What will I be reimbursed if I transport my POV from a point of origin or to a destination that is different from my authorized origin or destination?
  302-9.208   If I retain my POV at my post of duty after conditions change to make use of the POV no longer in the best interest of the Government, may I transport it at Government expense from the post of duty at a later date?
              
  302-9.209   Under what conditions may my agency authorize me to transport from my post of duty a replacement POV purchased at that post of duty?
              
  ----------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Transportation of a POV Within the Continental United
States (CONUS)**

Sec.

  ----------- -----------------------------------------------------------------------------------------------
  302-9.300   When am I eligible for transportation of my POV within CONUS at Government expense?
              
  302-9.301   Under what conditions may my agency authorize transportation of my POV within CONUS?
  302-9.302   How many POV's may I transport within CONUS?
  302-9.303   If I am authorized to transport my POV within CONUS, where must the transportation originate?
              
  302-9.304   If I am authorized to transport my POV within CONUS, what must the destination be?
              
  ----------- -----------------------------------------------------------------------------------------------

**Subpart E - Emergency Storage of a POV**

Sec.

  ----------- ---------------------------------------------------------------------------------------------------------------------------
  302-9.400   When am I eligible for emergency storage of my POV?
              
  302-9.401   Where may I store my POV if I receive notice to evacuate my immediate family and/or household goods from my post of duty?
              
  ----------- ---------------------------------------------------------------------------------------------------------------------------

**Subpart F - Agency Responsibilities**

Sec.

  ----------- -----------------------------------------------------------------------------------------------------------------
  302-9.500   What means of transportation may we authorize for POV's?
              
  302-9.501   How should we administer the allowances for transportation and emergency storage of a POV?
  302-9.502   What governing policies must we establish for the allowances for transportation and emergency storage of a POV?
  302-9.503   Under what condition may we authorize transportation of a POV to a post of duty?
  302-9.504   What factors must we consider in deciding whether to authorize transportation of a POV to a post of duty?
              
  302-9.505   What must we consider in determining whether transportation of a POV within CONUS is cost effective?
              
  ----------- -----------------------------------------------------------------------------------------------------------------

**Note to subpart F: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency.**

**Authority:**5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, 36 FR 13747 3
CFR, 1971-1975 Comp., p. 586.

**Subpart A - General Rules**

+----------------+-------------------------+-------------------------+
| **§ 302-9.1**  | **What is a "privately  | A "privately owned      |
|                | owned vehicle (POV)"?** | vehicle (POV)" is a     |
|                |                         | motor vehicle not owned |
|                |                         | by the Government and   |
|                |                         | used by the employee or |
|                |                         | his/her immediate       |
|                |                         | family for the primary  |
|                |                         | purpose of providing    |
|                |                         | personal                |
|                |                         | transportation.         |
+----------------+-------------------------+-------------------------+
| **§ 302-9.2**  | **What is an "official  | An "official station"   |
|                | station" for purposes   | is defined in part      |
|                | of this part?**         | 300-3 of this title.    |
|                |                         | For purposes of this    |
|                |                         | part, an "official      |
|                |                         | station" may be within  |
|                |                         | or outside the          |
|                |                         | continental United      |
|                |                         | States (OCONUS).        |
+----------------+-------------------------+-------------------------+
| **§ 302-9.3**  | **What is a "post of    | For purposes of this    |
|                | duty" for purposes of   | part, a "post of duty"  |
|                | this part?**            | is an official station  |
|                |                         | outside CONUS.          |
+----------------+-------------------------+-------------------------+
| **§ 302-9.4**  | **What are the purposes | To reduce the           |
|                | of the allowance for    | Government's overall    |
|                | transportation of a     | relocation costs by     |
|                | POV?**                  | allowing transportation |
|                |                         | of a POV to your        |
|                |                         | official station within |
|                |                         | CONUS when it is        |
|                |                         | advantageous and cost   |
|                |                         | effective to the        |
|                |                         | Government, and to      |
|                |                         | improve our overall     |
|                |                         | effectiveness if you    |
|                |                         | are transferred or      |
|                |                         | otherwise reassigned to |
|                |                         | a post of duty at which |
|                |                         | it is in the interest   |
|                |                         | of the Government for   |
|                |                         | you to have use of a    |
|                |                         | POV for personal        |
|                |                         | transportation.         |
+----------------+-------------------------+-------------------------+
| **§ 302-9.5**  | **What is the purpose   | The purpose of the      |
|                | of the allowance for    | allowance for emergency |
|                | emergency storage of a  | storage of a POV is to  |
|                | POV?**                  | protect a POV           |
|                |                         | transported at          |
|                |                         | Government expense to   |
|                |                         | your post of duty when  |
|                |                         | the head of your agency |
|                |                         | determines that the     |
|                |                         | post of duty is within  |
|                |                         | a zone from which your  |
|                |                         | immediate family and/or |
|                |                         | household goods should  |
|                |                         | be evacuated.           |
+----------------+-------------------------+-------------------------+
| **§ 302-9.6**  | **What POV              | Your agency may         |
|                | transportation and      | authorize the following |
|                | emergency storage may   | POV transportation and  |
|                | my agency authorize at  | emergency storage at    |
|                | Government expense?**   | Government expense:     |
|                |                         |                         |
|                |                         | (a)Transportation of a  |
|                |                         | POV to a post of duty   |
|                |                         | as provided in subpart  |
|                |                         | B of this part.         |
|                |                         |                         |
|                |                         | \(b\) Transportation of |
|                |                         | a POV from a post of    |
|                |                         | duty as provided in     |
|                |                         | subpart C of this part. |
|                |                         |                         |
|                |                         | \(c\) Transportation of |
|                |                         | a POV within CONUS as   |
|                |                         | provided in subpart D   |
|                |                         | of this part.           |
|                |                         |                         |
|                |                         | \(d\) Emergency storage |
|                |                         | of a POV as provided in |
|                |                         | subpart E of this part. |
+----------------+-------------------------+-------------------------+
| **§ 302-9.7**  | **Must my agency        | No; however, if your    |
|                | authorize               | agency does authorize   |
|                | transportation or       | transportation of a POV |
|                | emergency storage of my | to your post of duty    |
|                | POV?**                  | and you complete your   |
|                |                         | service agreement, your |
|                |                         | agency must pay for the |
|                |                         | cost of returning the   |
|                |                         | POV. Your agency        |
|                |                         | determines the          |
|                |                         | conditions under which  |
|                |                         | it will pay for         |
|                |                         | transportation and      |
|                |                         | emergency storage and   |
|                |                         | the procedures a        |
|                |                         | transferred employee    |
|                |                         | must follow.            |
+----------------+-------------------------+-------------------------+
| **§ 302-9.8**  | **What type of POV may  | Only a passenger        |
|                | I be authorized to      | automobile, station     |
|                | transport, and if       | wagon, light truck, or  |
|                | necessary, store under  | other similar vehicle   |
|                | emergency               | that will be used       |
|                | circumstances?**        | primarily for personal  |
|                |                         | transportation may be   |
|                |                         | authorized to           |
|                |                         | transport, and if       |
|                |                         | necessary store under   |
|                |                         | emergency               |
|                |                         | circumstances. You may  |
|                |                         | not transport or store  |
|                |                         | a trailer, airplane, or |
|                |                         | any vehicle intended    |
|                |                         | for commercial use.     |
+----------------+-------------------------+-------------------------+
| **§ 302-9.9**  | **For what              | When your agency        |
|                | transportation expenses | authorizes              |
|                | will my agency pay?**   | transportation of your  |
|                |                         | POV, it will pay for    |
|                |                         | all necessary and       |
|                |                         | customary expenses      |
|                |                         | directly related to the |
|                |                         | transportation of the   |
|                |                         | POV, including crating  |
|                |                         | and packing expenses,   |
|                |                         | shipping charges, and   |
|                |                         | port charges for        |
|                |                         | readying the POV for    |
|                |                         | shipment at the port of |
|                |                         | embarkation, and for    |
|                |                         | use at the port of      |
|                |                         | debarkation.            |
+----------------+-------------------------+-------------------------+
| **§ 302-9.10** | **For what POV          | Your agency will pay    |
|                | emergency storage       | all necessary storage   |
|                | expenses will my agency | expenses, including but |
|                | pay?**                  | not limited to readying |
|                |                         | the POV for storage,    |
|                |                         | local transportation to |
|                |                         | point of storage,       |
|                |                         | storage, readying the   |
|                |                         | POV for use after       |
|                |                         | storage, and local      |
|                |                         | transportation from the |
|                |                         | point of storage.       |
|                |                         | Insurance on the POV is |
|                |                         | at your expense, unless |
|                |                         | it is included in the   |
|                |                         | expenses allowed by     |
|                |                         | this paragraph.         |
+----------------+-------------------------+-------------------------+
| **§ 302-9.11** | **May I receive an      | Yes, you may receive    |
|                | advance of funds for    | advance funds in        |
|                | transportation and      | accordance with §       |
|                | emergency storage of my | 302-2.20 of this        |
|                | POV?**                  | chapter and not to      |
|                |                         | exceed the estimated    |
|                |                         | amount of the expenses  |
|                |                         | authorized under this   |
|                |                         | part for transportation |
|                |                         | and emergency storage   |
|                |                         | of your POV.            |
+----------------+-------------------------+-------------------------+
| **§ 302-9.12** | **May my agency         | Yes, your agency        |
|                | determine that driving  | decides whether it is   |
|                | my POV is more          | more advantageous for   |
|                | advantageous and limit  | you and/or a member of  |
|                | my reimbursement to     | your immediate family   |
|                | what it would cost to   | to drive your POV for   |
|                | drive my POV?**         | all or part of the      |
|                |                         | distance or to have it  |
|                |                         | transported. If your    |
|                |                         | agency decides that     |
|                |                         | driving the POV is more |
|                |                         | advantageous, your      |
|                |                         | reimbursement will be   |
|                |                         | limited to the          |
|                |                         | allowances provided in  |
|                |                         | part 302-4 of this      |
|                |                         | chapter for the travel  |
|                |                         | and transportation      |
|                |                         | expenses you and/or     |
|                |                         | your immediate family   |
|                |                         | incur en route.         |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Subpart B - Transportation**

**General**

+-----------------+------------------------+------------------------+
| **§ 302-9.100** | **Who is eligible for  | An employee who is     |
|                 | transportation of a    | authorized to transfer |
|                 | POV to a post of       | to the post of duty,   |
|                 | duty?**                | or a new appointee or  |
|                 |                        | student trainee        |
|                 |                        | assigned to the post   |
|                 |                        | of duty.               |
+-----------------+------------------------+------------------------+
| **§ 302-9.101** | **In what situations   | Your agency may        |
|                 | may my agency          | authorize              |
|                 | authorize              | transportation when:   |
|                 | transportation of a    |                        |
|                 | POV to my post of      | \(a\) At the time of   |
|                 | duty?**                | your assignment,       |
|                 |                        | conditions warrant     |
|                 |                        | such authorization     |
|                 |                        | under § 302-9.140;     |
|                 |                        |                        |
|                 |                        | \(b\) Conditions that  |
|                 |                        | once precluded prior   |
|                 |                        | authorization have     |
|                 |                        | changed to warrant     |
|                 |                        | such authorization     |
|                 |                        | under § 302-9.170; or  |
|                 |                        |                        |
|                 |                        | \(c\) Subsequent to    |
|                 |                        | the time of your       |
|                 |                        | assignment, conditions |
|                 |                        | warrant authorization  |
|                 |                        | under § 302-9.172 of a |
|                 |                        | replacement POV.       |
+-----------------+------------------------+------------------------+
| **§ 302-9.102** | **How many POV's may I | You may transport one  |
|                 | transport to a post of | POV to a post of duty. |
|                 | duty?**                | However, this does not |
|                 |                        | limit the              |
|                 |                        | transportation of a    |
|                 |                        | replacement POV when   |
|                 |                        | authorized under §     |
|                 |                        | 302-9.172.             |
+-----------------+------------------------+------------------------+
| **§ 302-9.103** | **Do I have to ship my | Yes, you must ship     |
|                 | POV to my actual post  | your POV to your       |
|                 | of duty?**             | actual post of duty.   |
|                 |                        | You may not transport  |
|                 |                        | the POV to an          |
|                 |                        | alternate location.    |
+-----------------+------------------------+------------------------+
| **§ 302-9.104** | **What may I do if     | If there is no port or |
|                 | there is no port or    | terminal at the point  |
|                 | terminal at the point  | of origin and/or       |
|                 | of origin and/or       | destination, your      |
|                 | destination?**         | agency will pay the    |
|                 |                        | entire cost of         |
|                 |                        | transporting the POV   |
|                 |                        | from your point of     |
|                 |                        | origin to your         |
|                 |                        | destination. If you    |
|                 |                        | prefer, however, you   |
|                 |                        | may choose to drive    |
|                 |                        | your POV from your     |
|                 |                        | point of origin at     |
|                 |                        | time of assignment to  |
|                 |                        | the nearest            |
|                 |                        | embarkation port or    |
|                 |                        | terminal, and/or from  |
|                 |                        | the debarkation port   |
|                 |                        | or terminal nearest    |
|                 |                        | your destination to    |
|                 |                        | your post of duty at   |
|                 |                        | any time. If you       |
|                 |                        | choose to drive, you   |
|                 |                        | will be reimbursed     |
|                 |                        | your one-way mileage   |
|                 |                        | cost, at the rate      |
|                 |                        | specified in part      |
|                 |                        | 301-4 of this title,   |
|                 |                        | for driving the POV    |
|                 |                        | from your authorized   |
|                 |                        | origin to deliver it   |
|                 |                        | to the port of         |
|                 |                        | embarkation, or from   |
|                 |                        | the port of            |
|                 |                        | debarkation to the     |
|                 |                        | authorized             |
|                 |                        | destination. For the   |
|                 |                        | segment of travel from |
|                 |                        | the port of            |
|                 |                        | embarkation back to    |
|                 |                        | your authorized origin |
|                 |                        | after delivering the   |
|                 |                        | POV to the port or     |
|                 |                        | from your authorized   |
|                 |                        | destination to the     |
|                 |                        | port of debarkation to |
|                 |                        | pick up the POV, you   |
|                 |                        | will be reimbursed     |
|                 |                        | your one-way           |
|                 |                        | transportation cost.   |
|                 |                        | The total cost of      |
|                 |                        | round-trip travel, to  |
|                 |                        | deliver the POV to the |
|                 |                        | port at the origin or  |
|                 |                        | to pick up the POV at  |
|                 |                        | the port at your       |
|                 |                        | destination, may not   |
|                 |                        | exceed the cost of     |
|                 |                        | transporting the POV   |
|                 |                        | to or from the port    |
|                 |                        | involved. You may not  |
|                 |                        | be reimbursed a per    |
|                 |                        | diem allowance for     |
|                 |                        | round-trip travel to   |
|                 |                        | and from the port      |
|                 |                        | involved.              |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**POV Transportation at Time of Assignment**

+----------------------+----------------------+----------------------+
| **§ 302-9.140**      | **Under what         | Your agency may      |
|                      | specific conditions  | authorize            |
|                      | may my agency        | transportation of a  |
|                      | authorize            | POV to your post of  |
|                      | transportation of a  | duty when:           |
|                      | POV to my post of    |                      |
|                      | duty upon my         | \(a\) It has         |
|                      | assignment to that   | determined in        |
|                      | post of duty?**      | accordance with §    |
|                      |                      | 302-9.503 that it is |
|                      |                      | in the interest of   |
|                      |                      | the Government for   |
|                      |                      | you to have use of   |
|                      |                      | your POV at the post |
|                      |                      | of duty;             |
|                      |                      |                      |
|                      |                      | \(b\) You have       |
|                      |                      | signed a service     |
|                      |                      | agreement; and       |
|                      |                      |                      |
|                      |                      | \(c\) You meet any   |
|                      |                      | specific conditions  |
|                      |                      | your agency has      |
|                      |                      | established.         |
+----------------------+----------------------+----------------------+
| **§ 302-9.141**      | **What is the        | Your "authorized     |
|                      | "authorized point of | point of origin" is  |
|                      | origin" when I       | as follows:          |
|                      | transport a POV to   |                      |
|                      | my post of duty?**   |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **If you are a**     | **Your "authorized   |                      |
|                      | point of origin" is  |                      |
|                      | your**               |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(a\) Transferee.    | Old official         |                      |
|                      | station.             |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(b\) New appointee  | Place of actual      |                      |
| or student trainee.  | residence.           |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 302-9.142**      | **What will I be     | If you transport a   |
|                      | reimbursed if I      | POV from a point of  |
|                      | transport a POV from | origin that is       |
|                      | a point of origin    | different from the   |
|                      | that is different    | authorized point of  |
|                      | from the authorized  | origin, you will be  |
|                      | point of origin?**   | reimbursed the       |
|                      |                      | transportation costs |
|                      |                      | you incur, not to    |
|                      |                      | exceed the cost of   |
|                      |                      | transporting your    |
|                      |                      | POV from your        |
|                      |                      | authorized point of  |
|                      |                      | origin to your post  |
|                      |                      | of duty.             |
+----------------------+----------------------+----------------------+
| **§ 302-9.143**      | **When I am          | Yes, when you are    |
|                      | authorized to        | authorized to        |
|                      | transport a POV, may | transport a POV, you |
|                      | I have the           | may have the         |
|                      | manufacturer or the  | manufacture or the   |
|                      | manufacturer's agent | manufacturer's agent |
|                      | transport a new POV  | transport a new POV  |
|                      | from the factory or  | from the factory or  |
|                      | other shipping point | other shipping point |
|                      | directly to my post  | directly to your     |
|                      | of duty?**           | post of duty         |
|                      |                      | provided:            |
|                      |                      |                      |
|                      |                      | \(a\) You purchased  |
|                      |                      | the POV new from the |
|                      |                      | manufacturer or      |
|                      |                      | manufacturer's       |
|                      |                      | agent;               |
|                      |                      |                      |
|                      |                      | \(b\) The POV is     |
|                      |                      | transported          |
|                      |                      | FOB-shipping point,  |
|                      |                      | consigned to you     |
|                      |                      | and/or a member of   |
|                      |                      | your immediate       |
|                      |                      | family, or your      |
|                      |                      | agent; and           |
|                      |                      |                      |
|                      |                      | \(c\) Ownership of   |
|                      |                      | the POV is not       |
|                      |                      | vested in the        |
|                      |                      | manufacturer or the  |
|                      |                      | manufacturer's agent |
|                      |                      | during               |
|                      |                      | transportation. In   |
|                      |                      | this circumstance,   |
|                      |                      | you will be          |
|                      |                      | reimbursed for the   |
|                      |                      | POV transportation   |
|                      |                      | costs, not to exceed |
|                      |                      | the cost of          |
|                      |                      | transporting the POV |
|                      |                      | from your authorized |
|                      |                      | point of origin to   |
|                      |                      | your post of duty.   |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**POV Transportation Subsequent to the Time of Assignment**

+-----------------+------------------------+------------------------+
| **§ 302-9.170** | **Under what specific  | Your agency may        |
|                 | conditions may my      | authorize              |
|                 | agency authorize       | transportation of a    |
|                 | transportation of a    | POV to your post of    |
|                 | POV to my post of duty | duty subsequent to the |
|                 | subsequent to the time | time of your           |
|                 | of my assignment to    | assignment to that     |
|                 | that post?**           | post when:             |
|                 |                        |                        |
|                 |                        | \(a\) You do not have  |
|                 |                        | a POV at your post of  |
|                 |                        | duty;                  |
|                 |                        |                        |
|                 |                        | \(b\) You have not     |
|                 |                        | previously been        |
|                 |                        | authorized to          |
|                 |                        | transport a POV to     |
|                 |                        | that post of duty;     |
|                 |                        |                        |
|                 |                        | \(c\) You have not     |
|                 |                        | previously transported |
|                 |                        | a POV outside CONUS    |
|                 |                        | during your assignment |
|                 |                        | to that post of duty;  |
|                 |                        |                        |
|                 |                        | \(d\) Your agency has  |
|                 |                        | determined in          |
|                 |                        | accordance with §      |
|                 |                        | 302-9.503 that it is   |
|                 |                        | in the interest of the |
|                 |                        | Government for you to  |
|                 |                        | have use of your POV   |
|                 |                        | at the post of duty;   |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(e\) You signed a     |
|                 |                        | service agreement at   |
|                 |                        | the time you were      |
|                 |                        | transferred in the     |
|                 |                        | interest of the        |
|                 |                        | Government, or         |
|                 |                        | assigned if you were a |
|                 |                        | new appointee or       |
|                 |                        | student trainee, to    |
|                 |                        | your post of duty; and |
|                 |                        |                        |
|                 |                        | \(f\) You meet any     |
|                 |                        | specific conditions    |
|                 |                        | your agency has        |
|                 |                        | established.           |
+-----------------+------------------------+------------------------+
| **§ 302-9.171** | **If circumstances     | No, if circumstances   |
|                 | warrant an             | changed after arrival  |
|                 | authorization to       | at your new post of    |
|                 | transport a POV to my  | duty to warrant        |
|                 | post of duty after my  | authorization to       |
|                 | assignment to the post | transport a POV, you   |
|                 | of duty, must I sign a | are not required to    |
|                 | new service            | sign a new service     |
|                 | agreement?**           | agreement, provided a  |
|                 |                        | service agreement was  |
|                 |                        | signed at the time of  |
|                 |                        | your assignment to the |
|                 |                        | post of duty.          |
|                 |                        | Violation of that      |
|                 |                        | service agreement,     |
|                 |                        | however, will result   |
|                 |                        | in your personal       |
|                 |                        | liability for the cost |
|                 |                        | of transporting the    |
|                 |                        | POV.                   |
+-----------------+------------------------+------------------------+
| **§ 302-9.172** | **Under what           | Your agency may        |
|                 | conditions may my      | authorize              |
|                 | agency authorize       | transportation of a    |
|                 | transportation of a    | replacement POV to     |
|                 | replacement POV to my  | your post of duty      |
|                 | post of duty?**        | when:                  |
|                 |                        |                        |
|                 |                        | \(a\) You require an   |
|                 |                        | emergency replacement  |
|                 |                        | POV and you meet the   |
|                 |                        | following conditions:  |
|                 |                        |                        |
|                 |                        | \(1\) You had a POV    |
|                 |                        | which was transported  |
|                 |                        | to your post of duty   |
|                 |                        | at Government expense; |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(2\) You require a    |
|                 |                        | replacement POV for    |
|                 |                        | reasons beyond your    |
|                 |                        | control and acceptable |
|                 |                        | to your agency, such   |
|                 |                        | as the POV is stolen,  |
|                 |                        | or seriously damaged   |
|                 |                        | or destroyed, or has   |
|                 |                        | deteriorated due to    |
|                 |                        | conditions at the post |
|                 |                        | of duty; and           |
|                 |                        |                        |
|                 |                        | \(3\) Your agency      |
|                 |                        | determines in advance  |
|                 |                        | of authorization that  |
|                 |                        | a replacement POV is   |
|                 |                        | necessary and in the   |
|                 |                        | interest of the        |
|                 |                        | Government; or         |
|                 |                        |                        |
|                 |                        | \(b\) You require a    |
|                 |                        | non-emergency          |
|                 |                        | replacement POV and    |
|                 |                        | you meet the following |
|                 |                        | conditions:            |
|                 |                        |                        |
|                 |                        | \(1\) You have a POV   |
|                 |                        | which was transported  |
|                 |                        | to a post of duty at   |
|                 |                        | Government expense;    |
|                 |                        |                        |
|                 |                        | \(2\) You have been    |
|                 |                        | stationed continuously |
|                 |                        | during a 4-year period |
|                 |                        | at one or more posts   |
|                 |                        | of duty; and           |
|                 |                        |                        |
|                 |                        | \(3\) Your agency has  |
|                 |                        | determined that it is  |
|                 |                        | in the Government's    |
|                 |                        | interest for you to    |
|                 |                        | continue to have a POV |
|                 |                        | at your post of duty.  |
+-----------------+------------------------+------------------------+
| **§ 302-9.173** | **How many replacement | Your agency may        |
|                 | POV's may my agency    | authorize one          |
|                 | authorize me to        | emergency replacement  |
|                 | transport to my post   | POV within any 4-year  |
|                 | of duty at Government  | period of continuous   |
|                 | expense?**             | service. It may        |
|                 |                        | authorize one          |
|                 |                        | non-emergency          |
|                 |                        | replacement POV after  |
|                 |                        | every four years of    |
|                 |                        | continuous service     |
|                 |                        | beginning on the date  |
|                 |                        | you first have use of  |
|                 |                        | the POV being          |
|                 |                        | replaced.              |
+-----------------+------------------------+------------------------+
| **§ 302-9.174** | **What is the          | Your agency determines |
|                 | "authorized point of   | the authorized point   |
|                 | origin" when I         | of origin within the   |
|                 | transport a POV,       | United States when you |
|                 | including a            | transport a POV,       |
|                 | replacement POV, to my | including a            |
|                 | post of duty           | replacement POV, to    |
|                 | subsequent to the time | your post of duty      |
|                 | of my assignment to    | subsequent to the time |
|                 | that post of duty?**   | of your assignment to  |
|                 |                        | that post of duty.     |
+-----------------+------------------------+------------------------+
| **§ 302-9.175** | **When I am authorized | Yes, you may have the  |
|                 | to transport a POV,    | manufacture or         |
|                 | including a            | manufacture's agent    |
|                 | replacement POV, to my | transport a new POV    |
|                 | post of duty           | from the factory or    |
|                 | subsequent to the time | other shipping point   |
|                 | of my assignment to    | to your post of duty   |
|                 | that post of duty, may | under the same         |
|                 | I have the             | conditions specified   |
|                 | manufacturer or the    | in § 302-9.143.        |
|                 | manufacturer's agent   |                        |
|                 | transport a new POV    |                        |
|                 | from the factory or    |                        |
|                 | other shipping point   |                        |
|                 | directly to my post of |                        |
|                 | duty?**                |                        |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Subpart C - Return Transportation of a POV From a Post of Duty**

+----------------------+----------------------+----------------------+
| **§ 302-9.200**      | **When am I eligible | You are eligible for |
|                      | for return           | POV transportation   |
|                      | transportation of a  | from your post of    |
|                      | POV from my post of  | duty when:           |
|                      | duty?**              |                      |
|                      |                      | \(a\) You were       |
|                      |                      | transferred to a     |
|                      |                      | post of duty in the  |
|                      |                      | interest of the      |
|                      |                      | Government; and      |
|                      |                      |                      |
|                      |                      | \(b\) You have a POV |
|                      |                      | at the post of duty. |
+----------------------+----------------------+----------------------+
| **§ 302-9.201**      | **In what situations | Your agency will pay |
|                      | will my agency pay   | to transport a POV   |
|                      | to transport a POV   | from your post of    |
|                      | from my post of      | duty when:           |
|                      | duty?**              |                      |
|                      |                      | \(a\) You are        |
|                      |                      | transferred back to  |
|                      |                      | the official station |
|                      |                      | (including post of   |
|                      |                      | duty) from which you |
|                      |                      | transferred to your  |
|                      |                      | current post of      |
|                      |                      | duty;                |
|                      |                      |                      |
|                      |                      | \(b\) You are        |
|                      |                      | transferred to a new |
|                      |                      | official station     |
|                      |                      | within CONUS;        |
|                      |                      |                      |
|                      |                      | \(c\) You are        |
|                      |                      | transferred to a new |
|                      |                      | post of duty, where  |
|                      |                      | your agency          |
|                      |                      | determines that use  |
|                      |                      | of a POV at that     |
|                      |                      | location is not in   |
|                      |                      | the interest of the  |
|                      |                      | Government;          |
|                      |                      |                      |
|                      |                      | \(d\) You separate   |
|                      |                      | from Government      |
|                      |                      | service after        |
|                      |                      | completion of an     |
|                      |                      | agreed period of     |
|                      |                      | service at the post  |
|                      |                      | of duty where your   |
|                      |                      | agency determined    |
|                      |                      | the use of a POV to  |
|                      |                      | be in the interest   |
|                      |                      | of the Government;   |
|                      |                      |                      |
|                      |                      | \(e\) You separate   |
|                      |                      | from Government      |
|                      |                      | service prior to     |
|                      |                      | completion of an     |
|                      |                      | agreed period of     |
|                      |                      | service at the post  |
|                      |                      | of duty where your   |
|                      |                      | agency determined    |
|                      |                      | the use of a POV to  |
|                      |                      | be in the interest   |
|                      |                      | of the Government,   |
|                      |                      | and the separation   |
|                      |                      | is for reasons       |
|                      |                      | beyond your control  |
|                      |                      | and acceptable to    |
|                      |                      | your agency; or      |
|                      |                      |                      |
|                      |                      | \(f\) Conditions     |
|                      |                      | change at your post  |
|                      |                      | of duty such that    |
|                      |                      | use of the POV no    |
|                      |                      | longer is in the     |
|                      |                      | best interest of the |
|                      |                      | Government.          |
+----------------------+----------------------+----------------------+
| **§ 302-9.202**      | **When do I become   | You become entitled  |
|                      | entitled to return   | to return            |
|                      | transportation of my | transportation of    |
|                      | POV from my post of  | your POV from your   |
|                      | duty to an           | post of duty to an   |
|                      | authorized           | authorized           |
|                      | destination?**       | destination when:    |
|                      |                      |                      |
|                      |                      | \(a\) Your agency    |
|                      |                      | determined the use   |
|                      |                      | of a POV at your     |
|                      |                      | post of duty was in  |
|                      |                      | the interest of the  |
|                      |                      | Government;          |
|                      |                      |                      |
|                      |                      | \(b\) You have the   |
|                      |                      | POV at your post of  |
|                      |                      | duty; and            |
|                      |                      |                      |
|                      |                      | \(c\) You have       |
|                      |                      | completed your       |
|                      |                      | service agreement.   |
+----------------------+----------------------+----------------------+
| **§ 302-9.203**      | **Is there any       | Yes, if conditions   |
|                      | circumstance under   | change at your post  |
|                      | which I may be       | of duty such that    |
|                      | authorized to        | use of your POV no   |
|                      | transport my POV     | longer is in the     |
|                      | from a post of duty  | interest of the      |
|                      | before completing my | Government, or if    |
|                      | service agreement?** | you separate from    |
|                      |                      | Government service   |
|                      |                      | prior to completion  |
|                      |                      | of your service      |
|                      |                      | agreement for        |
|                      |                      | reasons beyond your  |
|                      |                      | control and          |
|                      |                      | acceptable to your   |
|                      |                      | agency, your agency  |
|                      |                      | may authorize return |
|                      |                      | transportation to    |
|                      |                      | your authorized      |
|                      |                      | destination. When    |
|                      |                      | the return           |
|                      |                      | transportation is    |
|                      |                      | based on changed     |
|                      |                      | conditions, you are  |
|                      |                      | still required to    |
|                      |                      | complete your        |
|                      |                      | service agreement.   |
|                      |                      | If you do not, you   |
|                      |                      | will be required to  |
|                      |                      | repay the            |
|                      |                      | transportation       |
|                      |                      | costs.               |
+----------------------+----------------------+----------------------+
| **§ 302-9.204**      | **What is the        | The "authorized      |
|                      | "authorized point of | point of origin"     |
|                      | origin" when I       | when you transport   |
|                      | transport my POV     | your POV from your   |
|                      | from my post of      | post of duty is the  |
|                      | duty?**              | last post of duty to |
|                      |                      | which you were       |
|                      |                      | authorized to        |
|                      |                      | transport your POV   |
|                      |                      | at Government        |
|                      |                      | expense.             |
+----------------------+----------------------+----------------------+
| **§ 302-9.205**      | **What is the        | The "authorized      |
|                      | "authorized          | destination" of a    |
|                      | destination" of a    | POV transported      |
|                      | POV transported      | under this subpart   |
|                      | under this           | is illustrated in    |
|                      | subpart?**           | the following table: |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **If**               | **The authorized     |                      |
|                      | destination of the   |                      |
|                      | POV you transport at |                      |
|                      | Government expense   |                      |
|                      | is**                 |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(a\) You are        | Your official        |                      |
| transferred to an    | station.             |                      |
| Official station     |                      |                      |
| within CONUS.        |                      |                      |
+----------------------+----------------------+----------------------+
| (b)(1) You are       | Your place of actual |                      |
| transferred to       | residence.           |                      |
| another post of duty |                      |                      |
| and use of a POV at  |                      |                      |
| the new post is not  |                      |                      |
| in the interest of   |                      |                      |
| the Government;.     |                      |                      |
+----------------------+----------------------+----------------------+
| \(2\) You separate   | Your place of actual |                      |
| from Government      | residence.           |                      |
| service and are      |                      |                      |
| eligible for         |                      |                      |
| transportation of    |                      |                      |
| your POV from your   |                      |                      |
| post of duty; or.    |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(3\) Conditions     | Your place of actual |                      |
| change at your post  | residence.           |                      |
| of duty such that    |                      |                      |
| use of your POV no   |                      |                      |
| longer is in the     |                      |                      |
| interest of the      |                      |                      |
| Government at that   |                      |                      |
| post of duty.        |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 302-9.206**      | **What should I do   | If there is no port  |
|                      | if there is no port  | or terminal at your  |
|                      | or terminal at my    | authorized point of  |
|                      | authorized point of  | origin or authorized |
|                      | origin or authorized | destination, your    |
|                      | destination when I   | agency will pay the  |
|                      | transport a POV from | entire cost of       |
|                      | my post of duty?**   | transporting the POV |
|                      |                      | from your authorized |
|                      |                      | origin to your       |
|                      |                      | authorized           |
|                      |                      | destination. If you  |
|                      |                      | prefer, however, you |
|                      |                      | may choose to drive  |
|                      |                      | your POV to the port |
|                      |                      | of embarkation       |
|                      |                      | and/or from the port |
|                      |                      | of debarkation. If   |
|                      |                      | you choose to drive, |
|                      |                      | you will be          |
|                      |                      | reimbursed in the    |
|                      |                      | same manner as an    |
|                      |                      | employee under §     |
|                      |                      | 302-9.104.           |
+----------------------+----------------------+----------------------+
| **§ 302-9.207**      | **What will I be     | You will be          |
|                      | reimbursed if I      | reimbursed the       |
|                      | transport my POV     | transportation costs |
|                      | from a point of      | you actually incur,  |
|                      | origin or to a       | not to exceed what   |
|                      | destination that is  | it would have cost   |
|                      | different from my    | to transport your    |
|                      | authorized origin or | POV from your        |
|                      | destination?**       | authorized origin to |
|                      |                      | the authorized       |
|                      |                      | destination.         |
+----------------------+----------------------+----------------------+
| **§ 302-9.208**      | **If I retain my POV | Yes, your agency     |
|                      | at my post of duty   | will pay the         |
|                      | after conditions     | transportation costs |
|                      | change to make use   | not to exceed the    |
|                      | of the POV no longer | cost of transporting |
|                      | in the best interest | it to the authorized |
|                      | of the Government,   | destination,         |
|                      | may I transport it   | provided you         |
|                      | at Government        | otherwise meet all   |
|                      | expense from the     | conditions for       |
|                      | post of duty at a    | transporting a POV.  |
|                      | later date?**        |                      |
+----------------------+----------------------+----------------------+
| **§ 302-9.209**      | **Under what         | Your agency may      |
|                      | conditions may my    | authorize            |
|                      | agency authorize me  | transportation of a  |
|                      | to transport from my | replacement POV      |
|                      | post of duty a       | purchased at a post  |
|                      | replacement POV      | of duty from the     |
|                      | purchased at that    | same post of duty    |
|                      | post of duty?**      | only if:             |
|                      |                      |                      |
|                      |                      | \(a\) At the time    |
|                      |                      | you purchased the    |
|                      |                      | replacement POV, you |
|                      |                      | met the conditions   |
|                      |                      | in § 302-9.172; and  |
|                      |                      |                      |
|                      |                      | \(b\) Prior to       |
|                      |                      | purchase of the      |
|                      |                      | replacement POV,     |
|                      |                      | your agency          |
|                      |                      | authorized you to    |
|                      |                      | purchase a           |
|                      |                      | replacement POV at   |
|                      |                      | the post of duty.    |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Subpart D - Transportation of a POV Within the Continental United
States (CONUS)**

+----------------------+----------------------+----------------------+
| **§ 302-9.300**      | **When am I eligible | You are eligible for |
|                      | for transportation   | transportation of    |
|                      | of my POV within     | your POV within      |
|                      | CONUS at Government  | CONUS at Government  |
|                      | expense?**           | expenses when:       |
|                      |                      |                      |
|                      |                      | \(a\) You are an     |
|                      |                      | employee who         |
|                      |                      | transfers within     |
|                      |                      | CONUS in the         |
|                      |                      | interest of the      |
|                      |                      | Government; or       |
|                      |                      |                      |
|                      |                      | \(b\) You are a new  |
|                      |                      | appointee or student |
|                      |                      | trainee relocating   |
|                      |                      | to your first        |
|                      |                      | official station     |
|                      |                      | within CONUS.        |
+----------------------+----------------------+----------------------+
| **§ 302-9.301**      | **Under what         | Your agency will     |
|                      | conditions may my    | authorize            |
|                      | agency authorize     | transportation of    |
|                      | transportation of my | your POV within      |
|                      | POV within CONUS?**  | CONUS only when:     |
|                      |                      |                      |
|                      |                      | \(a\) It has         |
|                      |                      | determined that use  |
|                      |                      | of your POV to       |
|                      |                      | transport you and/or |
|                      |                      | your immediate       |
|                      |                      | family from your old |
|                      |                      | official station (or |
|                      |                      | place of actual      |
|                      |                      | residence, if you    |
|                      |                      | are a new appointee  |
|                      |                      | or student trainee)  |
|                      |                      | to your new official |
|                      |                      | station would be     |
|                      |                      | advantageous to the  |
|                      |                      | Government;          |
|                      |                      |                      |
|                      |                      | \(b\) Both your old  |
|                      |                      | official station (or |
|                      |                      | place of actual      |
|                      |                      | residence, if you    |
|                      |                      | are a new appointee  |
|                      |                      | or student trainee)  |
|                      |                      | and your new         |
|                      |                      | official station are |
|                      |                      | located within       |
|                      |                      | CONUS; and           |
|                      |                      |                      |
|                      |                      | \(c\) Your agency    |
|                      |                      | further determines   |
|                      |                      | that it would be     |
|                      |                      | more advantageous    |
|                      |                      | and cost effective   |
|                      |                      | to the Government to |
|                      |                      | transport your POV   |
|                      |                      | to the new official  |
|                      |                      | station at           |
|                      |                      | Government expense   |
|                      |                      | and to pay for       |
|                      |                      | transportation of    |
|                      |                      | you and/or your      |
|                      |                      | immediate family by  |
|                      |                      | commercial means     |
|                      |                      | than to have you or  |
|                      |                      | an immediate family  |
|                      |                      | member drive the POV |
|                      |                      | to the new official  |
|                      |                      | station.             |
+----------------------+----------------------+----------------------+
| **§ 302-9.302**      | **How many POV's may | You may transport    |
|                      | I transport within   | any number of POV's  |
|                      | CONUS?**             | within CONUS under   |
|                      |                      | this subpart,        |
|                      |                      | provided your agency |
|                      |                      | determines such      |
|                      |                      | transportation is    |
|                      |                      | advantageous and     |
|                      |                      | cost effective to    |
|                      |                      | the Government.      |
+----------------------+----------------------+----------------------+
| **§ 302-9.303**      | **If I am authorized | If you are           |
|                      | to transport my POV  | authorized to        |
|                      | within CONUS, where  | transport your POV   |
|                      | must the             | within CONUS, the    |
|                      | transportation       | transportation must  |
|                      | originate?**         | originate as         |
|                      |                      | illustrated in the   |
|                      |                      | following table:     |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **If you are a**     | **Your               |                      |
|                      | transportation must  |                      |
|                      | originate at your**  |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(a\) Transferee.    | Old official         |                      |
|                      | station.             |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(a\) New appointee  | Place of actual      |                      |
| or Student trainee.  | residence.           |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 302-9.304**      | **If I am authorized | If you are           |
|                      | to transport my POV  | authorized to        |
|                      | within CONUS, what   | transport your POV   |
|                      | must the destination | within CONUS your    |
|                      | be?**                | destination must be  |
|                      |                      | your new official    |
|                      |                      | station.             |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Subpart E - Emergency Storage of a POV**

+-----------------+------------------------+------------------------+
| **§ 302-9.400** | **When am I eligible   | You are eligible for   |
|                 | for emergency storage  | emergency storage of   |
|                 | of my POV?**           | your POV when:         |
|                 |                        |                        |
|                 |                        | \(a\) Your POV was     |
|                 |                        | transported to your    |
|                 |                        | post of duty at        |
|                 |                        | Government expense;    |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(b\) The head of your |
|                 |                        | agency determines that |
|                 |                        | your post of duty is   |
|                 |                        | within a zone from     |
|                 |                        | which your immediate   |
|                 |                        | family and/or          |
|                 |                        | household goods should |
|                 |                        | be evacuated.          |
+-----------------+------------------------+------------------------+
| **§ 302-9.401** | **Where may I store my | If you receive notice  |
|                 | POV if I receive       | to evacuate your       |
|                 | notice to evacuate my  | immediate family       |
|                 | immediate family       | and/or HHG for your    |
|                 | and/or household goods | post of duty, you may  |
|                 | from my post of        | store your POV at a    |
|                 | duty?**                | place determined to be |
|                 |                        | reasonable by your     |
|                 |                        | agency whether the POV |
|                 |                        | is already located at, |
|                 |                        | or being transported   |
|                 |                        | to, your post of duty. |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Subpart F - Agency Responsibilities**

+-----------------+------------------------+------------------------+
| **§ 302-9.500** | **What means of        | You may authorize:     |
|                 | transportation may we  |                        |
|                 | authorize for POV's?** | \(a\) Commercial means |
|                 |                        | of transportation for  |
|                 |                        | POV's if available at  |
|                 |                        | reasonable rates and   |
|                 |                        | under reasonable       |
|                 |                        | conditions; or         |
|                 |                        |                        |
|                 |                        | \(b\) Government means |
|                 |                        | of transportation for  |
|                 |                        | POV's on a             |
|                 |                        | space-available basis. |
+-----------------+------------------------+------------------------+
| **§ 302-9.501** | **How should we        | To minimize costs and  |
|                 | administer the         | promote an efficient   |
|                 | allowances for         | workforce, you should  |
|                 | transportation and     | provide an employee    |
|                 | emergency storage of a | use of his/her POV     |
|                 | POV?**                 | when it mutually       |
|                 |                        | benefits the           |
|                 |                        | Government and the     |
|                 |                        | employee.              |
+-----------------+------------------------+------------------------+
| **§ 302-9.502** | **What governing       | You must establish     |
|                 | policies must we       | policies governing:    |
|                 | establish for the      |                        |
|                 | allowances for         | \(a\) When you will    |
|                 | transportation and     | authorize              |
|                 | emergency storage of a | transportation and     |
|                 | POV?**                 | emergency storage of a |
|                 |                        | POV;                   |
|                 |                        |                        |
|                 |                        | \(b\) When you will    |
|                 |                        | authorize              |
|                 |                        | transportation of a    |
|                 |                        | replacement POV;       |
|                 |                        |                        |
|                 |                        | \(c\) Who will         |
|                 |                        | determine if           |
|                 |                        | transportation of a    |
|                 |                        | POV to or from a post  |
|                 |                        | of duty is in the      |
|                 |                        | interest of the        |
|                 |                        | Government;            |
|                 |                        |                        |
|                 |                        | \(d\) Who will         |
|                 |                        | determine if           |
|                 |                        | conditions have        |
|                 |                        | changed at an          |
|                 |                        | employee's post of     |
|                 |                        | duty to warrant        |
|                 |                        | transportation of a    |
|                 |                        | POV in the interest of |
|                 |                        | the Government;        |
|                 |                        |                        |
|                 |                        | \(e\) Who will         |
|                 |                        | determine if           |
|                 |                        | transportation of a    |
|                 |                        | POV wholly within      |
|                 |                        | CONUS is more          |
|                 |                        | advantageous and cost  |
|                 |                        | effective than having  |
|                 |                        | the employee drive the |
|                 |                        | POV to the new         |
|                 |                        | official station; and  |
|                 |                        |                        |
|                 |                        | \(f\) Who will         |
|                 |                        | determine whether to   |
|                 |                        | allow emergency        |
|                 |                        | storage of an          |
|                 |                        | employee's POV,        |
|                 |                        | including where to     |
|                 |                        | store the POV.         |
+-----------------+------------------------+------------------------+
| **§ 302-9.503** | **Under what condition | You may authorize      |
|                 | may we authorize       | transportation of a    |
|                 | transportation of a    | POV to a post of duty  |
|                 | POV to a post of       | only when you          |
|                 | duty?**                | determine, after       |
|                 |                        | consideration of the   |
|                 |                        | factors in § 302-      |
|                 |                        | 9.504, that it is in   |
|                 |                        | the interest of the    |
|                 |                        | Government for the     |
|                 |                        | employee to have use   |
|                 |                        | of a POV at the post   |
|                 |                        | of duty.               |
+-----------------+------------------------+------------------------+
| **§ 302-9.504** | **What factors must we | When deciding whether  |
|                 | consider in deciding   | to authorize           |
|                 | whether to authorize   | transportation of a    |
|                 | transportation of a    | POV to a post of duty, |
|                 | POV to a post of       | you must consider if:  |
|                 | duty?**                |                        |
|                 |                        | \(a\) Local conditions |
|                 |                        | at the employee's post |
|                 |                        | of duty warrant use of |
|                 |                        | a POV;                 |
|                 |                        |                        |
|                 |                        | \(b\) Use of the POV   |
|                 |                        | will contribute to the |
|                 |                        | employee's             |
|                 |                        | effectiveness on the   |
|                 |                        | job;                   |
|                 |                        |                        |
|                 |                        | \(c\) Use of a POV of  |
|                 |                        | the type involved will |
|                 |                        | be suitable under      |
|                 |                        | local conditions at    |
|                 |                        | the post of duty; and  |
|                 |                        |                        |
|                 |                        | \(d\) The cost of      |
|                 |                        | transporting the POV   |
|                 |                        | to and from the post   |
|                 |                        | of duty will be        |
|                 |                        | excessive, considering |
|                 |                        | the time the employee  |
|                 |                        | has agreed to serve.   |
+-----------------+------------------------+------------------------+
| **§ 302-9.505** | **What must we         | When determining       |
|                 | consider in            | whether transportation |
|                 | determining whether    | of a POV within CONUS  |
|                 | transportation of a    | is cost effective, you |
|                 | POV within CONUS is    | must consider the:     |
|                 | cost effective?**      |                        |
|                 |                        | \(a\) Cost of          |
|                 |                        | traveling by POV;      |
|                 |                        |                        |
|                 |                        | \(b\) Cost of          |
|                 |                        | transporting the POV;  |
|                 |                        |                        |
|                 |                        | \(c\) Cost of travel   |
|                 |                        | if the POV is          |
|                 |                        | transported;           |
|                 |                        |                        |
|                 |                        | \(d\) Productivity     |
|                 |                        | benefit you derive     |
|                 |                        | from the employee's    |
|                 |                        | accelerated arrival at |
|                 |                        | the new official       |
|                 |                        | station.               |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**PART 302-10 - ALLOWANCES TRANSPORTATION OF MOBILE HOMES AND BOATS USED
AS A PRIMARY RESIDENCE**

**Subpart A - Eligibility and Limitations**

Sec.

  ---------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-10.1   May I be reimbursed for transporting my mobile home instead of an HHG shipment?
             
  302-10.2   Are there any eligibility requirements?
  302-10.3   What is the maximum amount my agency may authorize me to receive for transporting a mobile home?
  302-10.4   Are there any geographic limitations for transportation of a mobile home?
  302-10.5   May I transport a mobile home over water?
             
  302-10.6   Are the allowances for transporting a mobile home in addition to the allowances for per diem, mileage, and transportation expenses, for me and my immediate family member(s)?
             
  ---------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee.**

**Subpart B - Computation of Distance**

Sec.

  ------------ --------------------------------------------------------------------------------------------------
  302-10.100   What distance will my agency allow for points of origin and destination within CONUS and Alaska?
               
  302-10.101   Must I furnish actual odometer readings on the travel claim?
               
  ------------ --------------------------------------------------------------------------------------------------

**Subpart C - Computation of Allowances**

Sec.

  ------------ ----------------------------------------------------------------------------------------------------------
  302-10.200   What costs are allowable when a commercial carrier transports my mobile home overland or over water?
               
  302-10.201   What is the mileage allowance when you transport a mobile home overland by a POV?
  302-10.202   Am I entitled to any other allowances when I transport my mobile home by POV?
  302-10.203   What are my allowances when a mobile home is transported partly by commercial carrier and partly by POV?
  302-10.204   What costs are allowed for preparing a mobile home for shipment?
  302-10.205   Are there any costs for preparation that are not allowed?
  302-10.206   May my agency assume direct responsibility for the costs of preparing and transporting my mobile home?
               
  302-10.207   Am I responsible for excess or non-allowable charges?
               
  ------------ ----------------------------------------------------------------------------------------------------------

**Subpart D - Advance of Funds**

Sec.

  ------------ ----------------------------------------------------------------------------------------------
  302-10.300   May I receive an advance of funds when a commercial carrier transports the mobile home?
               
  302-10.301   May I receive an advance of funds when payment is made directly to the carrier by my agency?
               
  ------------ ----------------------------------------------------------------------------------------------

**Subpart E - Agency Responsibilities**

Sec.

  ------------ -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-10.400   What policies must we establish for authorizing transportation of a mobile home?
               
  302-10.401   Are the allowances for transporting a mobile home in addition to the allowances for per diem, mileage, and transportation expenses, for an employee and immediate family member(s)?
  302-10.402   What costs must we pay a commercial carrier for transporting a mobile home?
               
  302-10.403   What costs must we allow for preparing a mobile home for shipment?
               
  ------------ -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart E: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency.**

**Authority:**5 U.S.C. 5738; 20 U.S.C. 905 (a); E.O. 11609, 36 FR 13747,
3 CFR, 1971-1975 Comp., p. 586.

**Subpart A - Eligibility and Limitations**

  ---------------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-10.1**   **May I be reimbursed for transporting my mobile home instead of an HHG shipment?**                                                                                                 Yes, if you are eligible for the transportation of HHG, you will be reimbursed for transporting a mobile home instead of an HHG shipment, not to exceed what the Government would incur for the transportation of your HHG and 90-days temporary storage.
  **§ 302-10.2**   **Are there any eligibility requirements?**                                                                                                                                         Yes, to have a mobile home transported at Government expense, you must certify that the mobile home will be used at the new official station as your primary residence and/or the primary residence of your immediate family.
  **§ 302-10.3**   **What is the maximum amount my agency may authorize me to receive for transporting a mobile home?**                                                                                The maximum amount your agency may authorize you to receive for transporting a mobile home shall not exceed the cost of transporting 18,000 pounds of HHG and 90 days of temporary storage.
  **§ 302-10.4**   **Are there any geographic limitations for transportation of a mobile home?**                                                                                                       Yes, allowances for overland transportation of a mobile home may be made only for transportation within CONUS, within Alaska, and through Canada en route between Alaska and CONUS or through Canada between one CONUS point and another (e.g. between Buffalo, NY and Detroit, MI). Allowances for transportation within limits prescribed may be paid even though the transportation involved originates, terminates, or passes through locations not covered, provided the amount of the allowance shall be computed on the basis of that part of the transportation which is within CONUS, within Alaska, or through Canada en route between Alaska and CONUS or between one CONUS point and another. The cost to transport a mobile home may not exceed the cost of shipping 18,000 pounds of HHG and 90 days of temporary storage.
  **§ 302-10.5**   **May I transport a mobile home over water?**                                                                                                                                       Yes, you may transport a mobile home over water when both the points of origin and destination are within CONUS or Alaska.
  **§ 302-10.6**   **Are the allowances for transporting a mobile home in addition to the allowances for per diem, mileage, and transportation expenses, for me and my immediate family member(s)?**   Yes, allowances for transporting a mobile home (including mileage when towed by you) are in addition to the reimbursement of per diem, mileage, and transportation expenses for you and your immediate family member(s). However, you must consider the fact that the mobile home may be moved at Government expense only if it will be used as your residence at the new official station, and allowances under parts 302- 5, 302-6, and 302-11 of this chapter will be paid accordingly.
                                                                                                                                                                                                       
  ---------------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart B - Computation of Distance**

  ------------------ ------------------------------------------------------------------------------------------------------ -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-10.100**   **What distance will my agency allow for points of origin and destination within CONUS and Alaska?**   Your agency will allow for the distance shown in standard highway mileage guides or agency designated official table of distances or actual miles driven as determined from your odometer readings, between the authorized origin and destination.
  **§ 302-10.101**   **Must I furnish actual odometer readings on the travel claim?**                                       No, you do not need to furnish odometer readings on the travel claim but you must indicate the total miles traveled. Any deviation from the distances indicated in standard highway mileage guides or agency official table of distances must be fully explained and acceptable to your agency.
                                                                                                                            
  ------------------ ------------------------------------------------------------------------------------------------------ -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart C - Computation of Allowances**

+------------------+------------------------+------------------------+
| **§ 302-10.200** | **What costs are       | Your agency will allow |
|                  | allowable when a       | the following costs    |
|                  | commercial carrier     | for use of a           |
|                  | transports my mobile   | commercial carrier     |
|                  | home overland or over  | transporting your      |
|                  | water?**               | mobile home:           |
|                  |                        |                        |
|                  |                        | \(a\) When             |
|                  |                        | transporting overland; |
|                  |                        |                        |
|                  |                        | \(1\) The carrier's    |
|                  |                        | charge for actual      |
|                  |                        | transportation of the  |
|                  |                        | mobile home (not to    |
|                  |                        | exceed the applicable  |
|                  |                        | tariff for such        |
|                  |                        | movements approved by  |
|                  |                        | an appropriate         |
|                  |                        | regulatory body),      |
|                  |                        | provided any           |
|                  |                        | substantial deviation  |
|                  |                        | from standard highway  |
|                  |                        | mileage guides or      |
|                  |                        | agency official table  |
|                  |                        | of distances is        |
|                  |                        | explained;             |
|                  |                        |                        |
|                  |                        | \(2\) Ferry fares,     |
|                  |                        | bridge, road, and      |
|                  |                        | tunnel tolls;          |
|                  |                        |                        |
|                  |                        | \(3\) Taxes, charges   |
|                  |                        | or fees fixed by a     |
|                  |                        | State or other         |
|                  |                        | government authority   |
|                  |                        | for permits to         |
|                  |                        | transport mobile homes |
|                  |                        | in or through its      |
|                  |                        | jurisdiction;          |
|                  |                        |                        |
|                  |                        | \(4\) Carrier's        |
|                  |                        | service charges for    |
|                  |                        | obtaining necessary    |
|                  |                        | permits; and           |
|                  |                        |                        |
|                  |                        | \(5\) Charges for a    |
|                  |                        | pilot (flag) car or    |
|                  |                        | escort services, when  |
|                  |                        | required by State or   |
|                  |                        | local law.             |
|                  |                        |                        |
|                  |                        | \(b\) When             |
|                  |                        | transporting over      |
|                  |                        | water cost must        |
|                  |                        | include, but not       |
|                  |                        | limited to the cost    |
|                  |                        | of:                    |
|                  |                        |                        |
|                  |                        | \(1\) Fuel and oil     |
|                  |                        | used for propulsion of |
|                  |                        | the boat;              |
|                  |                        |                        |
|                  |                        | \(2\) Pilots or        |
|                  |                        | navigators in the open |
|                  |                        | water;                 |
|                  |                        |                        |
|                  |                        | \(3\) A crew;          |
|                  |                        |                        |
|                  |                        | \(4\) Charges for      |
|                  |                        | harbor pilots;         |
|                  |                        |                        |
|                  |                        | \(5\) Docking fees     |
|                  |                        | incurred in transit;   |
|                  |                        |                        |
|                  |                        | \(6\) Harbor or port   |
|                  |                        | fees and similar       |
|                  |                        | charges related to     |
|                  |                        | entry in and           |
|                  |                        | navigation through     |
|                  |                        | ports; and             |
|                  |                        |                        |
|                  |                        | \(7\) Towing, whether  |
|                  |                        | in tow or towing by    |
|                  |                        | pushing from behind.   |
+------------------+------------------------+------------------------+
| **§ 302-10.201** | **What is the mileage  | The mileage allowance  |
|                  | allowance when you     | when you transport a   |
|                  | transport a mobile     | mobile home overland   |
|                  | home overland by a     | by other than          |
|                  | POV?**                 | commercial means       |
|                  |                        | (e.g., towed by a POV) |
|                  |                        | is eleven cents per    |
|                  |                        | mile. This is in       |
|                  |                        | addition to the        |
|                  |                        | mileage allowance      |
|                  |                        | prescribed for driving |
|                  |                        | the POV under part     |
|                  |                        | 302-4 of this chapter. |
+------------------+------------------------+------------------------+
| **§ 302-10.202** | **Am I entitled to any | Yes, you are also      |
|                  | other allowances when  | entitled to the        |
|                  | I transport my mobile  | following allowances   |
|                  | home by POV?**         | when you transport     |
|                  |                        | your mobile home by    |
|                  |                        | POV:                   |
|                  |                        |                        |
|                  |                        | \(a\) Payment of       |
|                  |                        | mileage for use of a   |
|                  |                        | POV to transport       |
|                  |                        | yourself and/or        |
|                  |                        | immediate family       |
|                  |                        | member(s) as provided  |
|                  |                        | in § 302-4.30 of this  |
|                  |                        | chapter; and           |
|                  |                        |                        |
|                  |                        | \(b\) Preparation      |
|                  |                        | costs as provided in § |
|                  |                        | 302-10.205.            |
+------------------+------------------------+------------------------+
| **§ 302-10.203** | **What are my          | The allowances in §    |
|                  | allowances when a      | 302-10.200 through     |
|                  | mobile home is         | 302-10.202 apply to    |
|                  | transported partly by  | the respective         |
|                  | commercial carrier and | portions of            |
|                  | partly by POV?**       | transportation by      |
|                  |                        | commercial carrier and |
|                  |                        | POV when a mobile home |
|                  |                        | is transported by      |
|                  |                        | both.                  |
+------------------+------------------------+------------------------+
| **§ 302-10.204** | **What costs are       | Allowable costs for    |
|                  | allowed for preparing  | preparing a mobile     |
|                  | a mobile home for      | home for shipment      |
|                  | shipment?**            | include but are not    |
|                  |                        | limited to:            |
|                  |                        |                        |
|                  |                        | \(a\) Blocking and     |
|                  |                        | unblocking (including  |
|                  |                        | anchoring and          |
|                  |                        | unanchoring);          |
|                  |                        |                        |
|                  |                        | \(b\) Labor costs of   |
|                  |                        | removing and           |
|                  |                        | installing skirting;   |
|                  |                        |                        |
|                  |                        | \(c\) Separating,      |
|                  |                        | preparing, and sealing |
|                  |                        | each section for       |
|                  |                        | movement;              |
|                  |                        |                        |
|                  |                        | \(d\) Reassembling the |
|                  |                        | two halves of a        |
|                  |                        | double-wide mobile     |
|                  |                        | home;                  |
|                  |                        |                        |
|                  |                        | \(e\) Travel lift      |
|                  |                        | fees;                  |
|                  |                        |                        |
|                  |                        | \(f\) Rental,          |
|                  |                        | installation, removal  |
|                  |                        | and transportation of  |
|                  |                        | hitches and extra      |
|                  |                        | axles with wheels and  |
|                  |                        | tires;                 |
|                  |                        |                        |
|                  |                        | \(g\) Purchasing       |
|                  |                        | blocks in lieu of      |
|                  |                        | transporting blocks    |
|                  |                        | from old official      |
|                  |                        | station and cost of    |
|                  |                        | replacement blocks     |
|                  |                        | broken while mobile    |
|                  |                        | home was being         |
|                  |                        | transported;           |
|                  |                        |                        |
|                  |                        | \(h\) Packing and      |
|                  |                        | unpacking of HHG       |
|                  |                        | associated with the    |
|                  |                        | mobile home;           |
|                  |                        |                        |
|                  |                        | \(i\) Disconnecting    |
|                  |                        | and connecting         |
|                  |                        | utilities;             |
|                  |                        |                        |
|                  |                        | \(j\) Installation and |
|                  |                        | removal of towing      |
|                  |                        | lights on trailer;     |
|                  |                        |                        |
|                  |                        | \(k\) Charges for      |
|                  |                        | reasonable extension   |
|                  |                        | of existing water and  |
|                  |                        | sewer lines; and       |
|                  |                        |                        |
|                  |                        | \(l\) Dismantling and  |
|                  |                        | assembling a portable  |
|                  |                        | room appended to a     |
|                  |                        | mobile home.           |
+------------------+------------------------+------------------------+
| **§ 302-10.205** | **Are there any costs  | Yes, costs for         |
|                  | for preparation that   | preparing a mobile     |
|                  | are not allowed?**     | home located outside   |
|                  |                        | Alaska or CONUS for    |
|                  |                        | movement or the costs  |
|                  |                        | for resettling outside |
|                  |                        | Alaska or CONUS are    |
|                  |                        | not allowed.           |
+------------------+------------------------+------------------------+
| **§ 302-10.206** | **May my agency assume | Yes, your agency may   |
|                  | direct responsibility  | assume direct          |
|                  | for the costs of       | responsibility for the |
|                  | preparing and          | costs of preparing and |
|                  | transporting my mobile | transporting your      |
|                  | home?**                | mobile home if it is   |
|                  |                        | determined to be in    |
|                  |                        | the Government's       |
|                  |                        | interest.              |
+------------------+------------------------+------------------------+
| **§ 302-10.207** | **Am I responsible for | Yes, you are           |
|                  | excess or              | responsible for any    |
|                  | non-allowable          | excess preparation or  |
|                  | charges?**             | transportation or      |
|                  |                        | non-allowable charges, |
|                  |                        | such as:               |
|                  |                        |                        |
|                  |                        | \(a\) Costs for        |
|                  |                        | replacement parts,     |
|                  |                        | tires purchases,       |
|                  |                        | structural repairs,    |
|                  |                        | brake repairs or any   |
|                  |                        | other repairs or       |
|                  |                        | maintenance performed; |
|                  |                        |                        |
|                  |                        | \(b\) Costs of         |
|                  |                        | insurance for          |
|                  |                        | valuation of mobile    |
|                  |                        | homes above carriers'  |
|                  |                        | maximum liabilities,   |
|                  |                        | or charges designated  |
|                  |                        | in the tariffs as      |
|                  |                        | "Special Service;"     |
|                  |                        |                        |
|                  |                        | \(c\) Cost of storage; |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(d\) Costs of         |
|                  |                        | co                     |
|                  |                        | nnecting/disconnecting |
|                  |                        | appliances, equipment, |
|                  |                        | and utilities involved |
|                  |                        | in relocation and      |
|                  |                        | costs of converting    |
|                  |                        | appliances for         |
|                  |                        | operation on available |
|                  |                        | utilities.             |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart D - Advance of Funds**

  ------------------ -------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-10.300**   **May I receive an advance of funds when a commercial carrier transports the mobile home?**        Yes, you may receive an advance of funds when you are responsible for arranging and paying a commercial carrier to transport your mobile home. However, the advance may not exceed the estimated amount allowable.
  **§ 302-10.301**   **May I receive an advance of funds when payment is made directly to the carrier by my agency?**   No, your agency will not authorize you an advance of funds when it pays the carrier directly.
                                                                                                                        
  ------------------ -------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart E - Agency Responsibilities**

+------------------+------------------------+------------------------+
| **§ 302-10.400** | **What policies must   | You must establish     |
|                  | we establish for       | policies for           |
|                  | authorizing            | authorizing            |
|                  | transportation of a    | transportation of a    |
|                  | mobile home?**         | mobile home that       |
|                  |                        | implements this part   |
|                  |                        | including when:        |
|                  |                        |                        |
|                  |                        | \(a\) It is considered |
|                  |                        | in the best interest   |
|                  |                        | of the Government to   |
|                  |                        | assume direct          |
|                  |                        | responsibility for     |
|                  |                        | preparing and          |
|                  |                        | transporting an        |
|                  |                        | employee's mobile      |
|                  |                        | home;                  |
|                  |                        |                        |
|                  |                        | \(b\) To authorize an  |
|                  |                        | advance of funds for a |
|                  |                        | commercial carrier     |
|                  |                        | transporting an        |
|                  |                        | employee's mobile home |
|                  |                        | based on constructive  |
|                  |                        | or estimated cost when |
|                  |                        | the employee assumes   |
|                  |                        | direct responsibility  |
|                  |                        | for payment.           |
+------------------+------------------------+------------------------+
| **§ 302-10.401** | **Are the allowances   | Yes, allowances for    |
|                  | for transporting a     | transporting a mobile  |
|                  | mobile home in         | home (including        |
|                  | addition to the        | mileage when towed by  |
|                  | allowances for per     | the employee) are in   |
|                  | diem, mileage, and     | addition to the        |
|                  | transportation         | allowances for per     |
|                  | expenses, for an       | diem, mileage, and     |
|                  | employee and immediate | transportation         |
|                  | family member(s)?**    | expenses. However, you |
|                  |                        | must consider the fact |
|                  |                        | that the mobile home   |
|                  |                        | will be used as the    |
|                  |                        | employee's and/or      |
|                  |                        | immediate family       |
|                  |                        | member(s) primary      |
|                  |                        | residence at the new   |
|                  |                        | official station, and  |
|                  |                        | reduce the allowances  |
|                  |                        | under parts 302-5,     |
|                  |                        | 302-6, and 302-11 of   |
|                  |                        | this chapter.          |
+------------------+------------------------+------------------------+
| **§ 302-10.402** | **What costs must we   | The costs you must pay |
|                  | pay a commercial       | a commercial carrier   |
|                  | carrier for            | for transporting a     |
|                  | transporting a mobile  | mobile home are        |
|                  | home?**                | prescribed in §        |
|                  |                        | 302-10.200.            |
+------------------+------------------------+------------------------+
| **§ 302-10.403** | **What costs must we   | The costs you must     |
|                  | allow for preparing a  | allow for preparing a  |
|                  | mobile home for        | mobile home for        |
|                  | shipment?**            | shipment are           |
|                  |                        | prescribed in §        |
|                  |                        | 302-10.205.            |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subchapter E - RESIDENCE TRANSACTION ALLOWANCES**

**PART 302-11 - ALLOWANCES FOR EXPENSES INCURRED IN CONNECTION WITH
RESIDENCE TRANSACTIONS**

**Subpart A - General Rules**

Sec.

  ---------- --------------------------------------------------------------------------------------------------------------------------------------------
  302-11.1   What is the purpose of an allowance for expenses incurred in connection with residence transactions?
             
  302-11.2   Am I eligible to receive an allowance for expenses incurred in connection with my residence transactions?
  302-11.3   Must I sign a service agreement before receiving residence transaction allowances?
  302-11.4   Who is not eligible to receive an allowance for expenses incurred in connection with residence transactions?
  302-11.5   To be reimbursed for expenses incurred in my residence transactions, must I occupy the residence at the time I am notified of my transfer?
  302-11.6   For which expenses will I be reimbursed if I qualify for a residence transaction expense allowance?
  302-11.7   When are expenses for my settlement of an unexpired lease reimbursable?
             
  302-11.8   Must I sell a residence at the old official station to be eligible to purchase a residence at the new official station?
             
  ---------- --------------------------------------------------------------------------------------------------------------------------------------------

**Time Limitations**

Sec.

  ----------- ----------------------------------------------------------------------------------------------------------------------------
  302-11.21   How long do I have to submit my claim for reimbursement of expenses incurred in connection with my residence transactions?
              
  302-11.22   May the 2-year time limitation be extended by my agency?
              
  302-11.23   When must I request to have my initial time period extended?
              
  ----------- ----------------------------------------------------------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee, unless otherwise
noted.**

**Subpart B - Title Requirements**

Sec.

  ------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-11.100   For which residence may I receive reimbursement for under this subpart?
               
  302-11.101   Must the title to the property for which I am requesting an allowance for residence transactions be in my name?
  302-11.102   How will the Government determine who holds title to my property?
  302-11.103   How will I be reimbursed if I or a member of my immediate family do not hold full title to the property for which I am requesting reimbursement?
  302-11.104   When must I and/or a member(s) of my immediate family have acquired title interest in my residence to be eligible for the allowance for expenses incurred in connection with the sale of my residence?
  302-11.105   How is it determined if I hold "equitable title interest" in my residence?
               
  302-11.106   What is an accommodation party?
               
  ------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart C - Reimbursable Expenses**

Sec.

  ------------ ------------------------------------------------------------------------------------------------------------------------------------
  302-11.200   What residence transaction expenses will my agency pay?
               
  302-11.201   When may my reimbursement for loan assumption fees or other similar fees exceed the 1 percent as specified in § 302- 11.200(f)(2)?
               
  302-11.202   What residence transaction expenses will my agency not pay?
               
  ------------ ------------------------------------------------------------------------------------------------------------------------------------

**Subpart D - Request For Reimbursement**

Sec.

  ------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-11.300   Is there a limit on how much my agency will reimburse me for residence transactions?
               
  302-11.301   How must I request reimbursement for the expenses I incur for my residence transactions?
  302-11.302   What documentation must I submit to my agency to request reimbursement for the sale of a former residence or the purchase of a new one?
  302-11.303   Will the Government reimburse me for expenses incurred in connection with my residence transactions that are paid by someone other than me or a member of my immediate family?
  302-11.304   Will my agency reimburse me for losses due to market conditions or prices at the old and new official station?
  302-11.305   Will I receive reimbursement for any residence transaction expenses incurred prior to being officially notified of my transfer?
  302-11.306   How can I know if my expenses are reasonable and will be reimbursed by the Government?
  302-11.307   May I receive an advance of funds for my residence transaction expenses?
  302-11.308   How much will I receive for reimbursement when I purchase or sell land in excess of what reasonably relates to the residence site?
               
  302-11.309   What residence transaction expense are reimbursable if an employee violates the terms of his/her service agreement?
               
  ------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Settlement of Unexpired Lease**

Sec.

  ------------ ------------------------------------------------------------------------
  302-11.320   How must I request reimbursement for settlement of an unexpired lease?
               
  302-11.321   How will I be reimbursed when I share a lease with someone else?
               
  ------------ ------------------------------------------------------------------------

**Subpart E - Agency Responsibilities**

Sec.

  ------------ --------------------------------------------------------------------------------------------------------------------------------------
  302-11.400   What policies and procedures must we establish?
               
  302-11.401   Under what conditions may we authorize or approve a residence transaction expense allowance?
  302-11.402   Who is not eligible to receive residence transaction expense allowances?
  302-11.403   What policies must we establish before accepting documentation from an employee for reimbursement of residence transaction expenses?
  302-11.404   What controls must we establish for paying allowances for expenses incurred in connection with residence transactions?
  302-11.405   Which agency must review and approve the employee's application when the employee transfers between agencies?
  302-11.406   How must we administer an employee's claim?
               
  302-11.407   What documentation must we require the employee to submit before paying residence transaction expenses?
               
  ------------ --------------------------------------------------------------------------------------------------------------------------------------

**Time Limitations**

Sec.

  ------------ -------------------------------------------------------------------------------------------------------------------
  302-11.420   How long can we authorize an extension for completion of the sale and purchase or lease termination transactions?
               
  302-11.421   What must we consider when authorizing an extension of time limitation?
               
  ------------ -------------------------------------------------------------------------------------------------------------------

**Unexpired Lease**

Sec.

  ------------ ---------------------------------------------------------------------------------------------------------
  302-11.430   When must we reimburse an employee for expenses incurred due to settlement of an unexpired lease?
               
  302-11.431   How must we require an employee to request reimbursement for expenses of an unexpired lease settlement?
               
  ------------ ---------------------------------------------------------------------------------------------------------

**Title Requirements**

Sec.

  ------------ ------------------------------------------------------------------------------------------
  302-11.440   How must we determine who holds title to property for reimbursement purposes?
               
  302-11.441   How must we determine if an employee holds equitable title interest in his/her property?
               
  ------------ ------------------------------------------------------------------------------------------

**Request For Reimbursements**

Sec.

  ------------ -------------------------------------------------------------------------------------------------------
  302-11.450   May we advance an employee funds for expenses incurred in connection with residence transactions?
               
  302-11.451   What is the maximum amount that we may reimburse for the sale or purchase of an employee's residence?
               
  ------------ -------------------------------------------------------------------------------------------------------

**Note to subpart E: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency.**

  ------------------------- -----------------------------------------------
  Appendix A to chapter -   Federal Tax Tables for RIT Allowance
                            
  Appendix B to chapter -   State Tax Tables for RIT Allowance
                            
  Appendix C to chapter -   Federal Tax Tables for RIT Allowance - Year 2
                            
  ------------------------- -----------------------------------------------

**Authority:**5 U.S.C. 5738 and 20 U.S.C. 905(c).

**Subpart A - General Rules**

+----------------+-------------------------+-------------------------+
| **§ 302-11.1** | **What is the purpose   | The purpose of an       |
|                | of an allowance for     | allowance for expenses  |
|                | expenses incurred in    | incurred in connection  |
|                | connection with         | with residence          |
|                | residence               | transaction is to       |
|                | transactions?**         | reimburse you when you  |
|                |                         | transfer from an old    |
|                |                         | official station to a   |
|                |                         | new official station    |
|                |                         | for expenses that you   |
|                |                         | incur due to:           |
|                |                         |                         |
|                |                         | \(a\) The sale of one   |
|                |                         | residence at your old   |
|                |                         | official duty station,  |
|                |                         | and/or the purchase of  |
|                |                         | a residence at your new |
|                |                         | official duty station;  |
|                |                         | or                      |
|                |                         |                         |
|                |                         | \(b\) The settlement    |
|                |                         | expenses for a lease    |
|                |                         | which has not expired   |
|                |                         | on your residence or    |
|                |                         | mobile home lot which   |
|                |                         | is used as your         |
|                |                         | permanent residence at  |
|                |                         | your old official       |
|                |                         | station.                |
+----------------+-------------------------+-------------------------+
| **§ 302-11.2** | **Am I eligible to      | You are eligible to     |
|                | receive an allowance    | receive an allowance    |
|                | for expenses incurred   | for expenses incurred   |
|                | in connection with my   | in connection with your |
|                | residence               | residence transactions  |
|                | transactions?**         | under this subpart if   |
|                |                         | you have signed a       |
|                |                         | service agreement as    |
|                |                         | specified in § 302-3,   |
|                |                         | subpart D of this       |
|                |                         | chapter, and you are    |
|                |                         | performing a permanent  |
|                |                         | change of station       |
|                |                         | where:                  |
|                |                         |                         |
|                |                         | \(a\) Your old and new  |
|                |                         | official stations are   |
|                |                         | within the United       |
|                |                         | States; or              |
|                |                         |                         |
|                |                         | \(b\) You transferred   |
|                |                         | from an official        |
|                |                         | station in the United   |
|                |                         | States to a foreign     |
|                |                         | area, and you are now   |
|                |                         | transferring back to    |
|                |                         | the United States and;  |
|                |                         |                         |
|                |                         | \(1\) You have          |
|                |                         | completed your service  |
|                |                         | agreement time period   |
|                |                         | for your overseas tour  |
|                |                         | of duty; and            |
|                |                         |                         |
|                |                         | \(2\) You are assigned  |
|                |                         | to an official station  |
|                |                         | in the United States    |
|                |                         | that is more than 50    |
|                |                         | miles from your last    |
|                |                         | official station in the |
|                |                         | United States, unless   |
|                |                         | authorized otherwise in |
|                |                         | accordance with §       |
|                |                         | 302-2.6 of this         |
|                |                         | chapter.                |
+----------------+-------------------------+-------------------------+
| **§ 302-11.3** | **Must I sign a service | Yes, you must sign a    |
|                | agreement before        | service agreement       |
|                | receiving residence     | before receiving        |
|                | transaction             | residence transaction   |
|                | allowances?**           | allowances.             |
+----------------+-------------------------+-------------------------+
| **§ 302-11.4** | **Who is not eligible   | You are not eligible to |
|                | to receive an allowance | receive an allowance    |
|                | for expenses incurred   | for expenses incurred   |
|                | in connection with      | in connection with      |
|                | residence               | residence transactions  |
|                | transactions?**         | under this subpart if   |
|                |                         | you are:                |
|                |                         |                         |
|                |                         | \(a\) A new appointee;  |
|                |                         | or                      |
|                |                         |                         |
|                |                         | \(b\) An employee       |
|                |                         | assigned under the      |
|                |                         | Government Employees    |
|                |                         | Training Act (5 U.S.C.  |
|                |                         | 4109).                  |
+----------------+-------------------------+-------------------------+
| **§ 302-11.5** | **To be reimbursed for  | Yes, to be reimbursed   |
|                | expenses incurred in my | for expenses incurred   |
|                | residence transactions, | in your residence       |
|                | must I occupy the       | transactions, you must  |
|                | residence at the time I | occupy the residence at |
|                | am notified of my       | the time you are        |
|                | transfer?**             | notified of your        |
|                |                         | transfer, unless your   |
|                |                         | transfer is from a      |
|                |                         | foreign area to an      |
|                |                         | official station within |
|                |                         | the United States other |
|                |                         | than the one you left   |
|                |                         | when you transferred    |
|                |                         | out of the United       |
|                |                         | States, as specified in |
|                |                         | § 302-11.2(b).          |
+----------------+-------------------------+-------------------------+
| **§ 302-11.6** | **For which expenses    | If you qualify for a    |
|                | will I be reimbursed if | residence transaction   |
|                | I qualify for a         | expense allowance, you  |
|                | residence transaction   | may be reimbursed for   |
|                | expense allowance?**    | the:                    |
|                |                         |                         |
|                |                         | \(a\) Expenses of       |
|                |                         | selling your old        |
|                |                         | residence and           |
|                |                         | purchasing a new        |
|                |                         | residence in the United |
|                |                         | States; or              |
|                |                         |                         |
|                |                         | \(b\) Settlement of an  |
|                |                         | unexpired lease at your |
|                |                         | old official station in |
|                |                         | the United States from  |
|                |                         | which transferred to    |
|                |                         | another official        |
|                |                         | station in the United   |
|                |                         | States or when assigned |
|                |                         | to a foreign post of    |
|                |                         | duty; and               |
|                |                         |                         |
|                |                         | \(c\) Expenses of       |
|                |                         | purchasing a new        |
|                |                         | residence in the United |
|                |                         | States upon return to   |
|                |                         | the United States upon  |
|                |                         | completion of the       |
|                |                         | foreign tour of duty    |
|                |                         | and the return is to a  |
|                |                         | different official      |
|                |                         | station, and is 50      |
|                |                         | miles distance from the |
|                |                         | official station which  |
|                |                         | you transferred from.   |
+----------------+-------------------------+-------------------------+
| **§ 302-11.7** | **When are expenses for | When your unexpired     |
|                | my settlement of an     | lease (including month  |
|                | unexpired lease         | to month) is for        |
|                | reimbursable?**         | residence quarters at   |
|                |                         | your old official       |
|                |                         | station, you may be     |
|                |                         | reimbursed for          |
|                |                         | settlement expenses for |
|                |                         | an unexpired lease,     |
|                |                         | including but not       |
|                |                         | limited to broker's     |
|                |                         | fees for obtaining a    |
|                |                         | sublease or charges for |
|                |                         | advertising if:         |
|                |                         |                         |
|                |                         | \(a\) Applicable laws   |
|                |                         | or the terms of the     |
|                |                         | lease provide for       |
|                |                         | payment of settlement   |
|                |                         | expenses; or            |
|                |                         |                         |
|                |                         | \(b\) Such expenses     |
|                |                         | cannot be avoided by    |
|                |                         | sublease or other       |
|                |                         | arrangement; or         |
|                |                         |                         |
|                |                         | \(c\) You have not      |
|                |                         | contributed to the      |
|                |                         | expenses by failing to  |
|                |                         | give appropriate lease  |
|                |                         | termination notice      |
|                |                         | promptly after you have |
|                |                         | definite knowledge of   |
|                |                         | your transfer; or       |
|                |                         |                         |
|                |                         | \(d\) The broker's fees |
|                |                         | or advertising charges  |
|                |                         | are not in excess of    |
|                |                         | those customarily       |
|                |                         | charged for comparable  |
|                |                         | services in that        |
|                |                         | locality.               |
+----------------+-------------------------+-------------------------+
| **§ 302-11.8** | **Must I sell a         | No, you do not have to  |
|                | residence at the old    | sell the residence at   |
|                | official station to be  | your old official       |
|                | eligible to purchase a  | station to be eligible  |
|                | residence at the new    | for residence purchase  |
|                | official station?**     | transactions at your    |
|                |                         | new official station.   |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Time Limitations**

  ----------------- -------------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-11.21**   **How long do I have to submit my claim for reimbursement of expenses incurred in connection with my residence transactions?**   Your claim for reimbursement should be submitted to your agency as soon as possible after the transaction occurred. However, the settlement dates for the sale and purchase or lease termination transactions for which reimbursement is requested must occur not later than 2 years after the day you report for duty at your new official station. (See § 302-11.23.)
  **§ 302-11.22**   **May the 2-year time limitation be extended by my agency?**                                                                     Yes, your agency may extend the 2-year limitation for up to two additional years for reason beyond your control and acceptable to the agency.
  **§ 302-11.23**   **When must I request to have my initial time period extended?**                                                                 To have your initial time period extended, you must submit a request to your agency not later than 30 calendar days after the expiration date unless this 30-day period is specifically extended by your agency.
                                                                                                                                                     
  ----------------- -------------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart B - Title Requirements**

+----------------------+----------------------+----------------------+
| **§ 302-11.100**     | **For which          | You may receive      |
|                      | residence may I      | reimbursement for    |
|                      | receive              | the one residence    |
|                      | reimbursement for    | from which you       |
|                      | under this           | regularly commute to |
|                      | subpart?**           | and from work on a   |
|                      |                      | daily basis and      |
|                      |                      | which was your       |
|                      |                      | residence at the     |
|                      |                      | time you were        |
|                      |                      | officially notified  |
|                      |                      | by competent         |
|                      |                      | authority to         |
|                      |                      | transfer to a new    |
|                      |                      | official station.    |
+----------------------+----------------------+----------------------+
| **§ 302-11.101**     | **Must the title to  | The title to the     |
|                      | the property for     | property for which   |
|                      | which I am           | you are requesting   |
|                      | requesting an        | an allowance for     |
|                      | allowance for        | residence            |
|                      | residence            | transaction must be: |
|                      | transactions be in   |                      |
|                      | my name?**           | \(a\) Solely in your |
|                      |                      | name; or             |
|                      |                      |                      |
|                      |                      | \(b\) Solely in the  |
|                      |                      | name of one or more  |
|                      |                      | of your immediate    |
|                      |                      | family members; or   |
|                      |                      |                      |
|                      |                      | \(c\) Jointly in     |
|                      |                      | your name and in the |
|                      |                      | name of one or more  |
|                      |                      | of your immediate    |
|                      |                      | family members.      |
+----------------------+----------------------+----------------------+
| **§ 302-11.102**     | **How will the       | The Government will  |
|                      | Government determine | determine who holds  |
|                      | who holds title to   | title to your        |
|                      | my property?**       | property based on:   |
|                      |                      |                      |
|                      |                      | \(a\) Whose name(s)  |
|                      |                      | actually appears on  |
|                      |                      | your title document  |
|                      |                      | (e.g., the deed); or |
|                      |                      |                      |
|                      |                      | \(b\) Who holds      |
|                      |                      | equitable title      |
|                      |                      | interest in your     |
|                      |                      | property as          |
|                      |                      | specified in §       |
|                      |                      | 302-11.105.          |
+----------------------+----------------------+----------------------+
| **§ 302-11.103**     | **How will I be      | If you or a member   |
|                      | reimbursed if I or a | of your immediate    |
|                      | member of my         | family do not hold   |
|                      | immediate family do  | full title to the    |
|                      | not hold full title  | property for which   |
|                      | to the property for  | you are requesting   |
|                      | which I am           | reimbursement, you   |
|                      | requesting           | will be reimbursed   |
|                      | reimbursement?**     | on a pro rata basis  |
|                      |                      | to the extent of     |
|                      |                      | your actual title    |
|                      |                      | interest plus your   |
|                      |                      | equitable title      |
|                      |                      | interest in the      |
|                      |                      | residence.           |
+----------------------+----------------------+----------------------+
| **§ 302-11.104**     | **When must I and/or | To be eligible for   |
|                      | a member(s) of my    | the allowance for    |
|                      | immediate family     | expenses incurred in |
|                      | have acquired title  | connection with the  |
|                      | interest in my       | sale of your         |
|                      | residence to be      | residence, you       |
|                      | eligible for the     | and/or a member(s)   |
|                      | allowance for        | of your immediate    |
|                      | expenses incurred in | family must have     |
|                      | connection with the  | acquired title or    |
|                      | sale of my           | equitable title      |
|                      | residence?**         | interest in the      |
|                      |                      | residence as         |
|                      |                      | illustrated in the   |
|                      |                      | following table:     |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **Type of transfer** | **Date**             |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| 1\. Between official | 1\. Prior to the     |                      |
| stations in the      | date notified of the |                      |
| United States.       | transfer.            |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| 2\. Returning from   | 2\. Prior to the     |                      |
| completion of an     | date notified that   |                      |
| foreign tour of duty | you would be         |                      |
| to a different       | transferred to a     |                      |
| official station in  | different location   |                      |
| the United States,   | in the United        |                      |
| which is 50 miles    | States, which is 50  |                      |
| distance from the    | miles distance from  |                      |
| official station     | the official station |                      |
| from which           | you transferred from |                      |
| transferred to the   | the foreign area.    |                      |
| foreign official     |                      |                      |
| station.             |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 302-11.105**     | **How is it          | "Equitable title     |
|                      | determined if I hold | interest" in your    |
|                      | "equitable title     | residence is         |
|                      | interest" in my      | determined by your   |
|                      | residence?**         | agency if:           |
|                      |                      |                      |
|                      |                      | \(a\) The title is   |
|                      |                      | held in trust, and:  |
|                      |                      |                      |
|                      |                      | \(1\) The property   |
|                      |                      | is your residence;   |
|                      |                      |                      |
|                      |                      | \(2\) You and/or a   |
|                      |                      | member(s) of your    |
|                      |                      | immediate family are |
|                      |                      | the only             |
|                      |                      | beneficiary(ies) of  |
|                      |                      | the trust during     |
|                      |                      | either of your       |
|                      |                      | lifetimes;           |
|                      |                      |                      |
|                      |                      | \(3\) You and/or a   |
|                      |                      | member(s) of your    |
|                      |                      | immediate family     |
|                      |                      | retain the right to  |
|                      |                      | distribute the       |
|                      |                      | property during your |
|                      |                      | lifetimes;           |
|                      |                      |                      |
|                      |                      | \(4\) You and/or a   |
|                      |                      | member(s) of your    |
|                      |                      | immediate family     |
|                      |                      | retain the right to  |
|                      |                      | manage the property; |
|                      |                      |                      |
|                      |                      | \(5\) You and/or a   |
|                      |                      | member(s) of your    |
|                      |                      | immediate family are |
|                      |                      | the only             |
|                      |                      | grantor/settlor of   |
|                      |                      | the trust, or retain |
|                      |                      | the right to direct  |
|                      |                      | distribution of the  |
|                      |                      | property upon        |
|                      |                      | dissolution of the   |
|                      |                      | trust or death; and  |
|                      |                      |                      |
|                      |                      | \(6\) You provide    |
|                      |                      | your agency with a   |
|                      |                      | copy of the trust    |
|                      |                      | document; or         |
|                      |                      |                      |
|                      |                      | \(b\) The title is   |
|                      |                      | held in the name of  |
|                      |                      | a financial          |
|                      |                      | institution, and:    |
|                      |                      |                      |
|                      |                      | \(1\) The property   |
|                      |                      | is your residence;   |
|                      |                      |                      |
|                      |                      | \(2\) You and/or a   |
|                      |                      | member(s) of your    |
|                      |                      | immediate family     |
|                      |                      | executed a financing |
|                      |                      | agreement (e.g.,     |
|                      |                      | mortgage) with the   |
|                      |                      | financial            |
|                      |                      | institution;         |
|                      |                      |                      |
|                      |                      | \(3\) State or local |
|                      |                      | law requires that    |
|                      |                      | lending parties take |
|                      |                      | title to perfect     |
|                      |                      | (i.e., protect) a    |
|                      |                      | security interest in |
|                      |                      | the property, or the |
|                      |                      | financial            |
|                      |                      | institution requires |
|                      |                      | that it take         |
|                      |                      | possession of title  |
|                      |                      | as a condition of    |
|                      |                      | the financing        |
|                      |                      | agreement; and       |
|                      |                      |                      |
|                      |                      | (4)You provide your  |
|                      |                      | agency with a copy   |
|                      |                      | of the financing     |
|                      |                      | document; or         |
|                      |                      |                      |
|                      |                      | \(c\) The title is   |
|                      |                      | held both in the     |
|                      |                      | names of:            |
|                      |                      |                      |
|                      |                      | \(1\) You solely, or |
|                      |                      | jointly with one or  |
|                      |                      | more members of your |
|                      |                      | immediate family, or |
|                      |                      | one or more members  |
|                      |                      | of your immediate    |
|                      |                      | family;              |
|                      |                      |                      |
|                      |                      | \(2\) An individual  |
|                      |                      | accommodation party  |
|                      |                      | as defined in §      |
|                      |                      | 302-11.106 who is    |
|                      |                      | not a member of your |
|                      |                      | immediate family;    |
|                      |                      | and                  |
|                      |                      |                      |
|                      |                      | \(3\) The conditions |
|                      |                      | apply:               |
|                      |                      |                      |
|                      |                      | \(i\) The property   |
|                      |                      | is your residence.   |
|                      |                      |                      |
|                      |                      | \(ii\) You and/or a  |
|                      |                      | member(s) of your    |
|                      |                      | immediate family     |
|                      |                      | have the right to    |
|                      |                      | use the property and |
|                      |                      | to direct conveyance |
|                      |                      | of the property.     |
|                      |                      |                      |
|                      |                      | \(iii\) The lender   |
|                      |                      | requires signature   |
|                      |                      | of the accommodation |
|                      |                      | party on the         |
|                      |                      | financing document.  |
|                      |                      |                      |
|                      |                      | \(iv\) You and/or a  |
|                      |                      | member of your       |
|                      |                      | immediate family,    |
|                      |                      | are liable for       |
|                      |                      | payments under the   |
|                      |                      | financing            |
|                      |                      | arrangement (e.g.,   |
|                      |                      | mortgage).           |
|                      |                      |                      |
|                      |                      | \(v\) The            |
|                      |                      | accommodation        |
|                      |                      | party's name is on   |
|                      |                      | the title.           |
|                      |                      |                      |
|                      |                      | \(vi\) The           |
|                      |                      | accommodation party  |
|                      |                      | does not have a      |
|                      |                      | financial interest   |
|                      |                      | in the property      |
|                      |                      | unless the employee  |
|                      |                      | and/or a members(s)  |
|                      |                      | of the immediate     |
|                      |                      | family default on    |
|                      |                      | the financing        |
|                      |                      | arrangement.         |
|                      |                      |                      |
|                      |                      | \(vii\) You must     |
|                      |                      | provide              |
|                      |                      | documentation of the |
|                      |                      | accommodation that   |
|                      |                      | is acceptable by     |
|                      |                      | your agency; or      |
|                      |                      |                      |
|                      |                      | \(d\) The title is   |
|                      |                      | held by the seller   |
|                      |                      | of the property and  |
|                      |                      | the following        |
|                      |                      | conditions are met:  |
|                      |                      |                      |
|                      |                      | \(1\) The property   |
|                      |                      | is your residence;   |
|                      |                      |                      |
|                      |                      | \(2\) You and/or     |
|                      |                      | member(s) of your    |
|                      |                      | immediate family has |
|                      |                      | the right to use the |
|                      |                      | property and to      |
|                      |                      | direct conveyance of |
|                      |                      | the property;        |
|                      |                      |                      |
|                      |                      | \(3\) You and/or     |
|                      |                      | member(s) of your    |
|                      |                      | immediate family     |
|                      |                      | must have signed a   |
|                      |                      | financing agreement  |
|                      |                      | with the seller of   |
|                      |                      | the property (e.g.,  |
|                      |                      | a land contract)     |
|                      |                      | providing for fixed  |
|                      |                      | periodic payments    |
|                      |                      | and transfer of      |
|                      |                      | title to the         |
|                      |                      | employee and/or a    |
|                      |                      | member(s) of the     |
|                      |                      | immediate family     |
|                      |                      | upon completion of   |
|                      |                      | the payment          |
|                      |                      | schedule; and        |
|                      |                      |                      |
|                      |                      | \(4\) You provide    |
|                      |                      | your agency with a   |
|                      |                      | copy of the          |
|                      |                      | financing agreement; |
|                      |                      | or                   |
|                      |                      |                      |
|                      |                      | \(e\) Another        |
|                      |                      | equitable title      |
|                      |                      | situation exists     |
|                      |                      | where title is held  |
|                      |                      | in your name only or |
|                      |                      | jointly with you and |
|                      |                      | one or more members  |
|                      |                      | of your immediate    |
|                      |                      | family or with you   |
|                      |                      | and an individual    |
|                      |                      | who is not an        |
|                      |                      | immediate family     |
|                      |                      | member, and the      |
|                      |                      | following conditions |
|                      |                      | are met:             |
|                      |                      |                      |
|                      |                      | \(1\) The property   |
|                      |                      | is your residence.   |
|                      |                      |                      |
|                      |                      | \(2\) You and/or a   |
|                      |                      | member(s) of your    |
|                      |                      | immediate family has |
|                      |                      | the right to use the |
|                      |                      | property and to      |
|                      |                      | direct conveyance of |
|                      |                      | the property.        |
|                      |                      |                      |
|                      |                      | \(3\) Only you       |
|                      |                      | and/or a member(s)   |
|                      |                      | of your immediate    |
|                      |                      | family has made      |
|                      |                      | payments on the      |
|                      |                      | property.            |
|                      |                      |                      |
|                      |                      | \(4\) You and/or a   |
|                      |                      | member(s) of your    |
|                      |                      | immediate family     |
|                      |                      | received all         |
|                      |                      | proceeds from the    |
|                      |                      | sale of the          |
|                      |                      | property.            |
|                      |                      |                      |
|                      |                      | \(5\) You must       |
|                      |                      | provide suitable     |
|                      |                      | documentation to     |
|                      |                      | your agency that all |
|                      |                      | conditions in        |
|                      |                      | paragraphs (e)(1)    |
|                      |                      | through (e)(4) of    |
|                      |                      | this section are     |
|                      |                      | met.                 |
+----------------------+----------------------+----------------------+
| **§ 302-11.106**     | **What is an         | An accommodation     |
|                      | accommodation        | party is an          |
|                      | party?**             | individual who signs |
|                      |                      | an employee's        |
|                      |                      | financing agreement  |
|                      |                      | (e.g., a mortgage)   |
|                      |                      | to lend his/her name |
|                      |                      | (i.e., credit) to    |
|                      |                      | the arrangement.     |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Subpart C - Reimbursable Expenses**

+------------------+------------------------+------------------------+
| **§ 302-11.200** | **What residence       | Provided that they are |
|                  | transaction expenses   | customarily paid by    |
|                  | will my agency pay?**  | the seller of a        |
|                  |                        | residence at the old   |
|                  |                        | official station or by |
|                  |                        | the purchaser of a     |
|                  |                        | residence at the new   |
|                  |                        | official station, your |
|                  |                        | agency will pay the    |
|                  |                        | following expenses:    |
|                  |                        |                        |
|                  |                        | \(a\) Your broker's    |
|                  |                        | fee or real estate     |
|                  |                        | commission that you    |
|                  |                        | pay in the sale of     |
|                  |                        | your residence at the  |
|                  |                        | last official station, |
|                  |                        | not to exceed the      |
|                  |                        | rates that are         |
|                  |                        | generally charged in   |
|                  |                        | the locality of your   |
|                  |                        | old official station;  |
|                  |                        |                        |
|                  |                        | \(b\) The customary    |
|                  |                        | cost for an appraisal; |
|                  |                        |                        |
|                  |                        | \(c\) The costs of     |
|                  |                        | newspaper, bulletin    |
|                  |                        | board,                 |
|                  |                        | multiple-listing       |
|                  |                        | services, and other    |
|                  |                        | advertising for sale   |
|                  |                        | of the residence at    |
|                  |                        | your old official      |
|                  |                        | station that is not    |
|                  |                        | included in the        |
|                  |                        | broker's fee or the    |
|                  |                        | real estate agent's    |
|                  |                        | commission;            |
|                  |                        |                        |
|                  |                        | \(d\) The cost of a    |
|                  |                        | title insurance        |
|                  |                        | policy, costs of       |
|                  |                        | preparing conveyances, |
|                  |                        | other instruments, and |
|                  |                        | contracts and related  |
|                  |                        | notary fees and        |
|                  |                        | recording fees; cost   |
|                  |                        | of making surveys,     |
|                  |                        | preparing drawings or  |
|                  |                        | plats when required    |
|                  |                        | for legal or financing |
|                  |                        | purposes; and similar  |
|                  |                        | expenses incurred for  |
|                  |                        | selling your residence |
|                  |                        | to the extent such     |
|                  |                        | costs:                 |
|                  |                        |                        |
|                  |                        | \(1\) Have not been    |
|                  |                        | included in other      |
|                  |                        | residence transaction  |
|                  |                        | fees (i.e., brokers'   |
|                  |                        | fees or real estate    |
|                  |                        | agent fees);           |
|                  |                        |                        |
|                  |                        | \(2\) Do not exceed    |
|                  |                        | the charges, for such  |
|                  |                        | expenses, that are     |
|                  |                        | normally charged in    |
|                  |                        | the locality of your   |
|                  |                        | residence;             |
|                  |                        |                        |
|                  |                        | \(3\) Are usually      |
|                  |                        | furnished by the       |
|                  |                        | seller;                |
|                  |                        |                        |
|                  |                        | \(e\) The costs of     |
|                  |                        | searching title,       |
|                  |                        | preparing abstracts,   |
|                  |                        | and the legal fees for |
|                  |                        | a title opinion to the |
|                  |                        | extent such costs:     |
|                  |                        |                        |
|                  |                        | \(1\) Have not been    |
|                  |                        | included in other      |
|                  |                        | related transaction    |
|                  |                        | costs (i.e., broker's  |
|                  |                        | fees or real estate    |
|                  |                        | agency fees); and      |
|                  |                        |                        |
|                  |                        | \(2\) Do not exceed    |
|                  |                        | the charges, for such  |
|                  |                        | expenses, that are     |
|                  |                        | customarily charged in |
|                  |                        | the locality of your   |
|                  |                        | residence              |
|                  |                        |                        |
|                  |                        | \(f\) The following    |
|                  |                        | "other" miscellaneous  |
|                  |                        | expenses in connection |
|                  |                        | with the sale and/or   |
|                  |                        | purchase of your       |
|                  |                        | residence, provided    |
|                  |                        | they are normally paid |
|                  |                        | by the seller or the   |
|                  |                        | purchaser in the       |
|                  |                        | locality of the        |
|                  |                        | residence, to the      |
|                  |                        | extent that they do    |
|                  |                        | not exceed             |
|                  |                        | specifically stated    |
|                  |                        | limitations, or if not |
|                  |                        | specifically stated,   |
|                  |                        | the amounts            |
|                  |                        | customarily paid in    |
|                  |                        | the locality of the    |
|                  |                        | residence:             |
|                  |                        |                        |
|                  |                        | \(1\) FHA or VA fees   |
|                  |                        | for the loan           |
|                  |                        | application;           |
|                  |                        |                        |
|                  |                        | \(2\) Loan origination |
|                  |                        | fees and similar       |
|                  |                        | charges such as loan   |
|                  |                        | assumption fees, loan  |
|                  |                        | transfer fees or other |
|                  |                        | similar charges not to |
|                  |                        | exceed 1 percent of    |
|                  |                        | the loan amount        |
|                  |                        | without itemization of |
|                  |                        | the lender's           |
|                  |                        | administrative charges |
|                  |                        | (unless requirements   |
|                  |                        | in § 302-11.201 are    |
|                  |                        | met), if the charges   |
|                  |                        | are assessed in lieu   |
|                  |                        | of a loan origination  |
|                  |                        | fee and reflects       |
|                  |                        | charges for services   |
|                  |                        | similar to those       |
|                  |                        | covered by a loan      |
|                  |                        | origination fee;       |
|                  |                        |                        |
|                  |                        | \(3\) Cost of          |
|                  |                        | preparing credit       |
|                  |                        | reports;               |
|                  |                        |                        |
|                  |                        | \(4\) Mortgage and     |
|                  |                        | transfer taxes;        |
|                  |                        |                        |
|                  |                        | \(5\) State revenue    |
|                  |                        | stamps;                |
|                  |                        |                        |
|                  |                        | \(6\) Other fees and   |
|                  |                        | charges similar in     |
|                  |                        | nature to those listed |
|                  |                        | in paragraphs (f)(1)   |
|                  |                        | through (f)(5) of this |
|                  |                        | section, unless        |
|                  |                        | specifically           |
|                  |                        | prohibited in §        |
|                  |                        | 302-11.202;            |
|                  |                        |                        |
|                  |                        | \(7\) Charge for       |
|                  |                        | prepayment of a        |
|                  |                        | mortgage or other      |
|                  |                        | security instrument in |
|                  |                        | connection with the    |
|                  |                        | sale of the residence  |
|                  |                        | at the old official    |
|                  |                        | station to the extent  |
|                  |                        | the terms in the       |
|                  |                        | mortgage or other      |
|                  |                        | security instrument    |
|                  |                        | provide for this       |
|                  |                        | charge. This           |
|                  |                        | prepayment penalty is  |
|                  |                        | also reimbursable when |
|                  |                        | the mortgage or other  |
|                  |                        | security instrument    |
|                  |                        | does not specifically  |
|                  |                        | provide for            |
|                  |                        | prepayment, provided   |
|                  |                        | this penalty is        |
|                  |                        | customarily charged by |
|                  |                        | the lender, but in     |
|                  |                        | that case the          |
|                  |                        | reimbursement may not  |
|                  |                        | exceed 3 months'       |
|                  |                        | interest on the loan   |
|                  |                        | balance;               |
|                  |                        |                        |
|                  |                        | \(8\) Mortgage title   |
|                  |                        | insurance policy, paid |
|                  |                        | by you, on a residence |
|                  |                        | you purchased for the  |
|                  |                        | protection of, and     |
|                  |                        | required by, the       |
|                  |                        | lender;                |
|                  |                        |                        |
|                  |                        | \(9\) Owner's title    |
|                  |                        | insurance policy,      |
|                  |                        | provided it is a       |
|                  |                        | prerequisite to        |
|                  |                        | financing or the       |
|                  |                        | transfer of the        |
|                  |                        | property; or if the    |
|                  |                        | cost of the owner's    |
|                  |                        | title insurance policy |
|                  |                        | is inseparable from    |
|                  |                        | the cost of other      |
|                  |                        | insurance which is a   |
|                  |                        | prerequisite;          |
|                  |                        |                        |
|                  |                        | \(10\) Expenses in     |
|                  |                        | connection with        |
|                  |                        | construction of a      |
|                  |                        | residence, which are   |
|                  |                        | comparable to expenses |
|                  |                        | that are reimbursable  |
|                  |                        | in connection with the |
|                  |                        | purchase of an         |
|                  |                        | existing residence;    |
|                  |                        |                        |
|                  |                        | \(11\) Expenses in     |
|                  |                        | connection with        |
|                  |                        | environmental testing  |
|                  |                        | and property           |
|                  |                        | inspection fees when   |
|                  |                        | required by Federal,   |
|                  |                        | State, or local law;   |
|                  |                        | or by the lender as a  |
|                  |                        | precondition to sale   |
|                  |                        | or purchase; and       |
|                  |                        |                        |
|                  |                        | \(12\) Other expenses  |
|                  |                        | of sale and purchase   |
|                  |                        | made for required      |
|                  |                        | services that are      |
|                  |                        | customarily paid by    |
|                  |                        | the seller of a        |
|                  |                        | residence at the old   |
|                  |                        | official station or if |
|                  |                        | customarily paid by    |
|                  |                        | the purchaser of a     |
|                  |                        | residence at the new   |
|                  |                        | official station.      |
+------------------+------------------------+------------------------+
| **§ 302-11.201** | **When may my          | Reimbursement may      |
|                  | reimbursement for loan | exceed 1 percent (as   |
|                  | assumption fees or     | specified in §         |
|                  | other similar fees     | 302-11.200(f)(2) only  |
|                  | exceed the 1 percent   | when you provide       |
|                  | as specified in § 302- | evidence that the      |
|                  | 11.200(f)(2)?**        | higher rate:           |
|                  |                        |                        |
|                  |                        | \(a\) Does not include |
|                  |                        | prepaid interest,      |
|                  |                        | points, or a mortgage  |
|                  |                        | discount; and          |
|                  |                        |                        |
|                  |                        | \(b\) Is customarily   |
|                  |                        | charged in the         |
|                  |                        | locality where the     |
|                  |                        | residence is located.  |
+------------------+------------------------+------------------------+
| **§ 302-11.202** | **What residence       | Your agency will not   |
|                  | transaction expenses   | pay:                   |
|                  | will my agency not     |                        |
|                  | pay?**                 | \(a\) Any fees that    |
|                  |                        | have been inflated or  |
|                  |                        | are higher than        |
|                  |                        | normally imposed for   |
|                  |                        | similar services in    |
|                  |                        | the locality;          |
|                  |                        |                        |
|                  |                        | \(b\) Broker fees or   |
|                  |                        | commissions paid in    |
|                  |                        | connection with the    |
|                  |                        | purchase of a home at  |
|                  |                        | the new official       |
|                  |                        | station;               |
|                  |                        |                        |
|                  |                        | \(c\) Owner's title    |
|                  |                        | insurance policy,      |
|                  |                        | "record title"         |
|                  |                        | insurance policy,      |
|                  |                        | mortgage insurance or  |
|                  |                        | insurance against loss |
|                  |                        | or damage of property  |
|                  |                        | and optional insurance |
|                  |                        | paid for by you in     |
|                  |                        | connection with the    |
|                  |                        | purchase of a          |
|                  |                        | residence for your     |
|                  |                        | protection;            |
|                  |                        |                        |
|                  |                        | \(d\) Interest on      |
|                  |                        | loans, points, and     |
|                  |                        | mortgage discounts;    |
|                  |                        |                        |
|                  |                        | \(e\) Property taxes;  |
|                  |                        |                        |
|                  |                        | \(f\) Operating or     |
|                  |                        | maintenance costs;     |
|                  |                        |                        |
|                  |                        | \(g\) Any fee, cost,   |
|                  |                        | charge, or expense     |
|                  |                        | determined to be part  |
|                  |                        | of the finance charge  |
|                  |                        | under the Truth in     |
|                  |                        | Lending Act, Title I,  |
|                  |                        | Pub. L. 90-321, as     |
|                  |                        | amended, and           |
|                  |                        | Regulation Z issued by |
|                  |                        | the Board of Governors |
|                  |                        | of the Federal Reserve |
|                  |                        | System (12 CFR part    |
|                  |                        | 226), unless           |
|                  |                        | specifically           |
|                  |                        | authorized in §        |
|                  |                        | 302-11.200;            |
|                  |                        |                        |
|                  |                        | \(h\) Expenses that    |
|                  |                        | result from            |
|                  |                        | construction of a      |
|                  |                        | residence, except as   |
|                  |                        | provided in §          |
|                  |                        | 302-11.200(e)(10); and |
|                  |                        |                        |
|                  |                        | \(i\) Losses, see §    |
|                  |                        | 302-11.304.            |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart D - Request For Reimbursement**

+------------------+------------------------+------------------------+
| **§ 302-11.300** | **Is there a limit on  | Yes, your agency will  |
|                  | how much my agency     | reimburse you no more  |
|                  | will reimburse me for  | than:                  |
|                  | residence              |                        |
|                  | transactions?**        | \(a\) Ten percent of   |
|                  |                        | the actual sales price |
|                  |                        | for the sale of your   |
|                  |                        | residence at the old   |
|                  |                        | official station; and  |
|                  |                        |                        |
|                  |                        | \(b\) Five percent of  |
|                  |                        | the actual purchase    |
|                  |                        | price of the residence |
|                  |                        | for the purchase of a  |
|                  |                        | residence at the new   |
|                  |                        | official station.      |
+------------------+------------------------+------------------------+
| **§ 302-11.301** | **How must I request   | To request             |
|                  | reimbursement for the  | reimbursement for the  |
|                  | expenses I incur for   | expenses you incur for |
|                  | my residence           | your residence         |
|                  | transactions?**        | transaction, you must: |
|                  |                        |                        |
|                  |                        | \(a\) Send your claim  |
|                  |                        | for reimbursement and  |
|                  |                        | documentation of       |
|                  |                        | expenses to your old   |
|                  |                        | official station for   |
|                  |                        | review and approval    |
|                  |                        | unless otherwise       |
|                  |                        | specified by your      |
|                  |                        | agency, and            |
|                  |                        |                        |
|                  |                        | \(b\) Follow your      |
|                  |                        | agency's procedures    |
|                  |                        | and submit appropriate |
|                  |                        | voucher(s) along with  |
|                  |                        | any claim applications |
|                  |                        | that your agency may   |
|                  |                        | require with           |
|                  |                        | appropriate documents  |
|                  |                        | specified in §         |
|                  |                        | 302-11.302.            |
+------------------+------------------------+------------------------+
| **§ 302-11.302** | **What documentation   | To request             |
|                  | must I submit to my    | reimbursement for the  |
|                  | agency to request      | sale of a former       |
|                  | reimbursement for the  | residence or the       |
|                  | sale of a former       | purchase of a new one, |
|                  | residence or the       | you must submit to     |
|                  | purchase of a new      | your agency:           |
|                  | one?**                 |                        |
|                  |                        | \(a\) Copies of your   |
|                  |                        | sales agreement when   |
|                  |                        | selling a residence;   |
|                  |                        |                        |
|                  |                        | \(b\) Your purchase    |
|                  |                        | agreement when a       |
|                  |                        | purchasing a           |
|                  |                        | residence;             |
|                  |                        |                        |
|                  |                        | \(c\) Property         |
|                  |                        | settlement documents;  |
|                  |                        |                        |
|                  |                        | \(d\) Loan closing     |
|                  |                        | statements; and        |
|                  |                        |                        |
|                  |                        | \(e\) Invoices or      |
|                  |                        | receipts for other     |
|                  |                        | bills paid.            |
+------------------+------------------------+------------------------+
| **§ 302-11.303** | **Will the Government  | No, the Government     |
|                  | reimburse me for       | will not reimburse you |
|                  | expenses incurred in   | for expenses incurred  |
|                  | connection with my     | in connection with     |
|                  | residence transactions | your residence         |
|                  | that are paid by       | transactions if they   |
|                  | someone other than me  | are paid by someone    |
|                  | or a member of my      | other than you or a    |
|                  | immediate family?**    | member of your         |
|                  |                        | immediate family.      |
+------------------+------------------------+------------------------+
| **§ 302-11.304** | **Will my agency       | No, losses incurred    |
|                  | reimburse me for       | due to market          |
|                  | losses due to market   | conditions or prices   |
|                  | conditions or prices   | at your old and new    |
|                  | at the old and new     | duty station are not   |
|                  | official station?**    | reimbursable when      |
|                  |                        | incurred by you due    |
|                  |                        | to:                    |
|                  |                        |                        |
|                  |                        | \(a\) Failure to sell  |
|                  |                        | a residence at the old |
|                  |                        | official station at    |
|                  |                        | the price asked, or at |
|                  |                        | its current appraised  |
|                  |                        | value, or at its       |
|                  |                        | original cost; or      |
|                  |                        |                        |
|                  |                        | \(b\) Failure to buy a |
|                  |                        | dwelling at the new    |
|                  |                        | official station at a  |
|                  |                        | price comparable to    |
|                  |                        | the selling price of   |
|                  |                        | the residence at the   |
|                  |                        | old official station;  |
|                  |                        | or                     |
|                  |                        |                        |
|                  |                        | \(c\) Any losses that  |
|                  |                        | are similar in nature  |
|                  |                        | to (a) or (b).         |
+------------------+------------------------+------------------------+
| **§ 302-11.305** | **Will I receive       | No, reimbursement of   |
|                  | reimbursement for any  | any residence          |
|                  | residence transaction  | transaction expenses   |
|                  | expenses incurred      | (or settlement of an   |
|                  | prior to being         | unexpired lease) that  |
|                  | officially notified of | occurs prior to being  |
|                  | my transfer?**         | officially notified    |
|                  |                        | (generally in the form |
|                  |                        | a change of station    |
|                  |                        | travel authorization)  |
|                  |                        | is prohibited.         |
+------------------+------------------------+------------------------+
| **§ 302-11.306** | **How can I know if my | You are responsible    |
|                  | expenses are           | for the determination  |
|                  | reasonable and will be | of reasonableness for  |
|                  | reimbursed by the      | your claimed expenses. |
|                  | Government?**          | To determine if your   |
|                  |                        | expenses are           |
|                  |                        | reasonable, you        |
|                  |                        | should, in             |
|                  |                        | coordination with your |
|                  |                        | agency, contact the    |
|                  |                        | local real estate      |
|                  |                        | association, or, if    |
|                  |                        | not available, at      |
|                  |                        | least three different  |
|                  |                        | realtors in the        |
|                  |                        | locality in which your |
|                  |                        | expenses will be       |
|                  |                        | incurred and request:  |
|                  |                        |                        |
|                  |                        | \(a\) The current      |
|                  |                        | schedule of closing    |
|                  |                        | costs which applies to |
|                  |                        | the area in which you  |
|                  |                        | are buying or selling; |
|                  |                        |                        |
|                  |                        | \(b\) Information      |
|                  |                        | concerning local       |
|                  |                        | custom and practices   |
|                  |                        | with respect to        |
|                  |                        | charging of closing    |
|                  |                        | costs which relate to  |
|                  |                        | either your sale or    |
|                  |                        | purchase and whether   |
|                  |                        | such costs are         |
|                  |                        | customarily paid by    |
|                  |                        | the seller or          |
|                  |                        | purchaser; and         |
|                  |                        |                        |
|                  |                        | \(c\) Information on   |
|                  |                        | the local terminology  |
|                  |                        | used to describe the   |
|                  |                        | costs specified in     |
|                  |                        | paragraph (b) of this  |
|                  |                        | section.               |
+------------------+------------------------+------------------------+
| **§ 302-11.307** | **May I receive an     | No, you may not        |
|                  | advance of funds for   | receive an advance of  |
|                  | my residence           | funds for your         |
|                  | transaction            | residence transaction  |
|                  | expenses?**            | expenses.              |
+------------------+------------------------+------------------------+
| **§ 302-11.308** | **How much will I      | When you purchase or   |
|                  | receive for            | sell land in excess of |
|                  | reimbursement when I   | what reasonably        |
|                  | purchase or sell land  | relates to the         |
|                  | in excess of what      | residence site, your   |
|                  | reasonably relates to  | reimbursement will be  |
|                  | the residence site?**  | limited to a pro rata  |
|                  |                        | reimbursement of the   |
|                  |                        | land reasonably        |
|                  |                        | related to the         |
|                  |                        | residence site.        |
+------------------+------------------------+------------------------+
| **§ 302-11.309** | **What residence       | If the employee        |
|                  | transaction expense    | violates his/her       |
|                  | are reimbursable if an | service agreement, no  |
|                  | employee violates the  | residence transaction  |
|                  | terms of his/her       | expenses will be paid, |
|                  | service agreement?**   | and any amounts paid   |
|                  |                        | prior to such          |
|                  |                        | violation shall be a   |
|                  |                        | debt due the United    |
|                  |                        | States until they are  |
|                  |                        | paid by the employee.  |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Settlement of Unexpired Lease**

  ------------------ ---------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 302-11.320**   **How must I request reimbursement for settlement of an unexpired lease?**   To request reimbursement for settlement of an unexpired lease, you must itemize expenses (list all expenses separately) on a travel voucher and submit the voucher to your agency.
  **§ 302-11.321**   **How will I be reimbursed when I share a lease with someone else?**         When you share a lease with someone else you will be reimbursed on a pro rata basis for that portion of the lease that you are responsible for.
                                                                                                  
  ------------------ ---------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart E - Agency Responsibilities**

+------------------+------------------------+------------------------+
| **§ 302-11.400** | **What policies and    | You must establish     |
|                  | procedures must we     | internal policies and  |
|                  | establish?**           | procedures to          |
|                  |                        | implement this part.   |
+------------------+------------------------+------------------------+
| **§ 302-11.401** | **Under what           | You may authorize or   |
|                  | conditions may we      | approve a residence    |
|                  | authorize or approve a | transaction expense    |
|                  | residence transaction  | allowance when an      |
|                  | expense allowance?**   | employee is performing |
|                  |                        | a permanent change of  |
|                  |                        | station in the         |
|                  |                        | interest of the        |
|                  |                        | Government and has     |
|                  |                        | signed a service       |
|                  |                        | agreement (other than  |
|                  |                        | a new appointee or an  |
|                  |                        | employee assigned      |
|                  |                        | under the Government   |
|                  |                        | Employees Training Act |
|                  |                        | (5 U.S.C. 4109.); and  |
|                  |                        |                        |
|                  |                        | \(a\) The old and new  |
|                  |                        | official stations are  |
|                  |                        | located in the United  |
|                  |                        | States; or             |
|                  |                        |                        |
|                  |                        | \(b\) The employee has |
|                  |                        | completed an agreed    |
|                  |                        | upon tour of duty      |
|                  |                        | overseas and is        |
|                  |                        | returning to the       |
|                  |                        | United States to an    |
|                  |                        | official station that  |
|                  |                        | is at least 50 miles   |
|                  |                        | away from the          |
|                  |                        | employees last         |
|                  |                        | official station in    |
|                  |                        | the United States; or  |
|                  |                        |                        |
|                  |                        | \(c\) When the         |
|                  |                        | employee has been      |
|                  |                        | permanently assigned   |
|                  |                        | to a temporary         |
|                  |                        | official station.      |
+------------------+------------------------+------------------------+
| **§ 302-11.402** | **Who is not eligible  | The following are not  |
|                  | to receive residence   | eligible to receive    |
|                  | transaction expense    | residence transaction  |
|                  | allowances?**          | expense allowances:    |
|                  |                        |                        |
|                  |                        | \(a\) New appointees;  |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(b\) Employees        |
|                  |                        | assigned under the     |
|                  |                        | Government Employee's  |
|                  |                        | Training Act (5 U.S.C. |
|                  |                        | 4109).                 |
+------------------+------------------------+------------------------+
| **§ 302-11.403** | **What policies must   | You must establish     |
|                  | we establish before    | policies that will     |
|                  | accepting              | define what            |
|                  | documentation from an  | documentation is       |
|                  | employee for           | acceptable from an     |
|                  | reimbursement of       | employee when          |
|                  | residence transaction  | requesting             |
|                  | expenses?**            | reimbursement of       |
|                  |                        | residence transaction  |
|                  |                        | expenses.              |
+------------------+------------------------+------------------------+
| **§ 302-11.404** | **What controls must   | When paying allowances |
|                  | we establish for       | for expenses incurred  |
|                  | paying allowances for  | in connection with     |
|                  | expenses incurred in   | residence              |
|                  | connection with        | transactions, you      |
|                  | residence              | must:                  |
|                  | transactions?**        |                        |
|                  |                        | \(a\) Determine who    |
|                  |                        | will authorize and     |
|                  |                        | approve residence      |
|                  |                        | transactions expenses  |
|                  |                        | on the employee's      |
|                  |                        | travel authorization;  |
|                  |                        |                        |
|                  |                        | \(b\) Determine who    |
|                  |                        | will review            |
|                  |                        | applications for       |
|                  |                        | reimbursement of       |
|                  |                        | residence transaction  |
|                  |                        | expenses;              |
|                  |                        |                        |
|                  |                        | \(c\) Determine who    |
|                  |                        | will authorize         |
|                  |                        | extensions beyond the  |
|                  |                        | 2-year limitation for  |
|                  |                        | completing sales and   |
|                  |                        | purchase or lease      |
|                  |                        | termination            |
|                  |                        | transactions, under §  |
|                  |                        | 302-11-420 and         |
|                  |                        | 302-11.421;            |
|                  |                        |                        |
|                  |                        | \(d\) Prescribe a      |
|                  |                        | claim application form |
|                  |                        | which meets your       |
|                  |                        | internal               |
|                  |                        | administrative         |
|                  |                        | requirements;          |
|                  |                        |                        |
|                  |                        | \(e\) Require          |
|                  |                        | employees to submit a  |
|                  |                        | travel claim with      |
|                  |                        | appropriate            |
|                  |                        | documentation to       |
|                  |                        | support his/her        |
|                  |                        | payment of the         |
|                  |                        | expenses claimed,      |
|                  |                        | which must include as  |
|                  |                        | a minimum;             |
|                  |                        |                        |
|                  |                        | \(1\) The sales        |
|                  |                        | agreement,             |
|                  |                        |                        |
|                  |                        | \(2\) The purchase     |
|                  |                        | agreement,             |
|                  |                        |                        |
|                  |                        | \(3\) Property         |
|                  |                        | settlement documents,  |
|                  |                        |                        |
|                  |                        | \(4\) Loan closing     |
|                  |                        | statements, and        |
|                  |                        |                        |
|                  |                        | \(5\) Invoices or      |
|                  |                        | receipts for other     |
|                  |                        | bills paid; and        |
|                  |                        |                        |
|                  |                        | \(f\) Require          |
|                  |                        | employees to submit    |
|                  |                        | travel claims to       |
|                  |                        | his/her old official   |
|                  |                        | station for review and |
|                  |                        | approval of the claim  |
|                  |                        | unless agency review   |
|                  |                        | and approval functions |
|                  |                        | are performed          |
|                  |                        | elsewhere except as    |
|                  |                        | provided in §          |
|                  |                        | 302-11.405.            |
+------------------+------------------------+------------------------+
| **§ 302-11.405** | **Which agency must    | The hiring agency in   |
|                  | review and approve the | the locality of the    |
|                  | employee's application | employee's old         |
|                  | when the employee      | official station must  |
|                  | transfers between      | review and approve the |
|                  | agencies?**            | employee's application |
|                  |                        | when the employee      |
|                  |                        | transfers between      |
|                  |                        | agencies, unless the   |
|                  |                        | hiring agency does not |
|                  |                        | have an appropriate    |
|                  |                        | installation there. In |
|                  |                        | that case, the losing  |
|                  |                        | agency at the old      |
|                  |                        | official station must  |
|                  |                        | review and approve the |
|                  |                        | expenses.              |
+------------------+------------------------+------------------------+
| **§ 302-11.406** | **How must we          | To administer an       |
|                  | administer an          | employee's claim:      |
|                  | employee's claim?**    |                        |
|                  |                        | \(a\) You must:        |
|                  |                        |                        |
|                  |                        | \(1\) Review the       |
|                  |                        | employee's claim to    |
|                  |                        | determine whether the  |
|                  |                        | expenses claimed are   |
|                  |                        | reasonable in amount   |
|                  |                        | and customarily paid   |
|                  |                        | by the buyer/ seller   |
|                  |                        | in the locality where  |
|                  |                        | the property is        |
|                  |                        | located;               |
|                  |                        |                        |
|                  |                        | \(2\) Disallow any     |
|                  |                        | portion of the         |
|                  |                        | employee's claim that  |
|                  |                        | is inflated or are     |
|                  |                        | higher than normal for |
|                  |                        | similar services in    |
|                  |                        | the locality;          |
|                  |                        |                        |
|                  |                        | \(3\) Execute final    |
|                  |                        | administrative         |
|                  |                        | approval of payment of |
|                  |                        | a claim by an          |
|                  |                        | appropriate agency     |
|                  |                        | approving official;    |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(4\) Return           |
|                  |                        | disapproved            |
|                  |                        | applications to the    |
|                  |                        | employee with a        |
|                  |                        | memorandum of          |
|                  |                        | explanation.           |
|                  |                        |                        |
|                  |                        | \(b\) The approving    |
|                  |                        | official must          |
|                  |                        | determine if:          |
|                  |                        |                        |
|                  |                        | \(1\) The aggregate    |
|                  |                        | amount of expenses     |
|                  |                        | claimed in connection  |
|                  |                        | with a sale or         |
|                  |                        | purchase of a          |
|                  |                        | residence is within    |
|                  |                        | the prescribed         |
|                  |                        | limitation for either; |
|                  |                        |                        |
|                  |                        | \(2\) All conditions   |
|                  |                        | and requirements under |
|                  |                        | which allowances may   |
|                  |                        | be paid have been met; |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(3\) The expenses     |
|                  |                        | themselves are those   |
|                  |                        | which are              |
|                  |                        | reimbursable.          |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note to §302-11.406: You must not pay the expenses listed in §
302-11.202 or § 302-11.304.**

+------------------+------------------------+------------------------+
| **§ 302-11.407** | **What documentation   | Before paying          |
|                  | must we require the    | residence transaction  |
|                  | employee to submit     | expenses, you must     |
|                  | before paying          | require the employee   |
|                  | residence transaction  | to submit:             |
|                  | expenses?**            |                        |
|                  |                        | \(a\) A copy of        |
|                  |                        | his/her financial      |
|                  |                        | documents which prove  |
|                  |                        | that only the employee |
|                  |                        | and or a member(s) of  |
|                  |                        | the immediate family   |
|                  |                        | made payments on the   |
|                  |                        | property;              |
|                  |                        |                        |
|                  |                        | \(b\) A copy of        |
|                  |                        | his/her financial      |
|                  |                        | documents which prove  |
|                  |                        | that he/she and/or a   |
|                  |                        | member(s) of the       |
|                  |                        | immediate family       |
|                  |                        | received all proceeds  |
|                  |                        | from the sale of the   |
|                  |                        | property;              |
|                  |                        |                        |
|                  |                        | \(c\) Documentation    |
|                  |                        | that is acceptable by  |
|                  |                        | you in verifying any   |
|                  |                        | interest that the      |
|                  |                        | employee has in the    |
|                  |                        | property; and          |
|                  |                        |                        |
|                  |                        | \(d\) Any additional   |
|                  |                        | documents that you     |
|                  |                        | need to verify         |
|                  |                        | payments.              |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Time Limitations**

+------------------+------------------------+------------------------+
| **§ 302-11.420** | **How long can we      | You may authorize an   |
|                  | authorize an extension | additional period of   |
|                  | for completion of the  | time, not to exceed 2  |
|                  | sale and purchase or   | years, for completion  |
|                  | lease termination      | of the sale and        |
|                  | transactions?**        | purchase or lease      |
|                  |                        | termination            |
|                  |                        | transactions.          |
+------------------+------------------------+------------------------+
| **§ 302-11.421** | **What must we         | When authorizing an    |
|                  | consider when          | extension of time      |
|                  | authorizing an         | limitation, you must   |
|                  | extension of time      | determine that the:    |
|                  | limitation?**          |                        |
|                  |                        | \(a\) Employee has     |
|                  |                        | extenuating            |
|                  |                        | circumstances which    |
|                  |                        | have prevented him/her |
|                  |                        | from completing        |
|                  |                        | his/her sale and       |
|                  |                        | purchase or lease      |
|                  |                        | termination            |
|                  |                        | transactions in the    |
|                  |                        | initial authorized     |
|                  |                        | time frame of two      |
|                  |                        | years; and             |
|                  |                        |                        |
|                  |                        | \(b\) Employee's       |
|                  |                        | residence transactions |
|                  |                        | are reasonably related |
|                  |                        | to his/her transfer of |
|                  |                        | official station.      |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Unexpired Lease**

+------------------+------------------------+------------------------+
| **§ 302-11.430** | **When must we         | You must reimburse an  |
|                  | reimburse an employee  | employee in lieu of    |
|                  | for expenses incurred  | residence transaction  |
|                  | due to settlement of   | expenses when the      |
|                  | an unexpired lease?**  | employee meets the     |
|                  |                        | requirements of §      |
|                  |                        | 302-11.10 for expenses |
|                  |                        | incurred due to        |
|                  |                        | settlement of an       |
|                  |                        | unexpired lease.       |
+------------------+------------------------+------------------------+
| **§ 302-11.431** | **How must we require  | You must require that  |
|                  | an employee to request | the employee submit an |
|                  | reimbursement for      | appropriate travel     |
|                  | expenses of an         | claim requesting       |
|                  | unexpired lease        | reimbursement for      |
|                  | settlement?**          | expenses of an         |
|                  |                        | unexpired lease        |
|                  |                        | settlement with:       |
|                  |                        |                        |
|                  |                        | \(a\) An itemization   |
|                  |                        | of all expenses        |
|                  |                        | claimed supported by   |
|                  |                        | documentation showing  |
|                  |                        | that the employee      |
|                  |                        | indeed paid all lease  |
|                  |                        | settlement fees; and   |
|                  |                        |                        |
|                  |                        | \(b\) A total amount   |
|                  |                        | for all expenses       |
|                  |                        | claimed.               |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Title Requirements**

+------------------+------------------------+------------------------+
| **§ 302-11.440** | **How must we          | To determine who holds |
|                  | determine who holds    | title to property for  |
|                  | title to property for  | reimbursement          |
|                  | reimbursement          | purposes, you must     |
|                  | purposes?**            | verify:                |
|                  |                        |                        |
|                  |                        | \(a\) Whose name(s)    |
|                  |                        | actually appears on    |
|                  |                        | the title document     |
|                  |                        | (e.g., the deed); or   |
|                  |                        |                        |
|                  |                        | \(b\) Who holds        |
|                  |                        | equitable title        |
|                  |                        | interest in the        |
|                  |                        | property.              |
+------------------+------------------------+------------------------+
| **§ 302-11.441** | **How must we          | To determine if an     |
|                  | determine if an        | employee holds         |
|                  | employee holds         | equitable title        |
|                  | equitable title        | interest in his/her    |
|                  | interest in his/her    | property, you must     |
|                  | property?**            | follow the guidelines  |
|                  |                        | in § 302-11.405.       |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Request For Reimbursements**

+----------------------+----------------------+----------------------+
| **§ 302-11.450**     | **May we advance an  | No, you may not      |
|                      | employee funds for   | advance an employee  |
|                      | expenses incurred in | funds for expenses   |
|                      | connection with      | incurred in          |
|                      | residence            | connection with      |
|                      | transactions?**      | residence            |
|                      |                      | transactions.        |
+----------------------+----------------------+----------------------+
| **§ 302-11.451**     | **What is the        | The maximum amount   |
|                      | maximum amount that  | that you may         |
|                      | we may reimburse for | reimburse for the    |
|                      | the sale or purchase | sale or purchase of  |
|                      | of an employee's     | an employee's        |
|                      | residence?**         | residence is:        |
|                      |                      |                      |
|                      |                      | \(a\) Ten percent of |
|                      |                      | the actual sale      |
|                      |                      | price for the sale   |
|                      |                      | of the employee's    |
|                      |                      | residence at the old |
|                      |                      | official station;    |
|                      |                      | and                  |
|                      |                      |                      |
|                      |                      | \(b\) Five percent   |
|                      |                      | of the actual        |
|                      |                      | purchase price of    |
|                      |                      | the residence for    |
|                      |                      | the purchase of a    |
|                      |                      | residence at the new |
|                      |                      | official station.    |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Appendix A to        | Federal Tax Tables   |                      |
| chapter -            | for RIT Allowance    |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Appendix B to        | State Tax Tables for |                      |
| chapter -            | RIT Allowance        |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Appendix C to        | Federal Tax Tables   |                      |
| chapter -            | for RIT Allowance -  |                      |
|                      | Year 2               |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**PART 302-12 - USE OF A RELOCATION SERVICES COMPANY**

**Subpart A - Employee's Use of a Relocation Services Company**

Sec.

  ---------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-12.1   Am I eligible to use a relocation services company?
             
  302-12.2   Who determines if I may use a relocation services company?
  302-12.3   Under what conditions may I use a relocation services company?
  302-12.4   For what relocation services expenses will my agency pay?
  302-12.5   If I use a contracted-for relocation service that is a substitute for reimbursable relocation allowance, will I be reimbursed for the relocation allowance as well?
  302-12.6   What expenses will my agency pay if I use a relocation services company to ship household goods in excess of the maximum weight allowance?
  302-12.7   What expenses will my agency pay if I use a relocation services company to sell or purchase a residence for which I and/or a member(s) of my immediate family do not have full title?
  302-12.8   If my agency authorizes me to enter a homesale program, must I accept a buyout offer from the relocation services company?
             
  302-12.9   What are the income tax consequences if I use a relocation services company?
             
  ---------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee.**

**Subpart B - Agency's Use of a Relocation Services Company**

Sec.

  ------------ --------------------------------------------------------------------------------------------------------------------------------------------------
  302-12.100   What are "relocation services"?
               
  302-12.101   May we enter into a contract with a relocation services company for the company to provide relocation services?
  302-12.102   What contracted relocation services may we provide at Government expense?
  302-12.103   May we separately contract for each type of relocation service?
  302-12.104   What is the purpose of contracting for relocation services?
  302-12.105   How must we administer a relocation services contract?
  302-12.106   What policies must we establish when offering our employees the services of a relocation services company?
  302-12.107   What rules must we follow when contracting for relocation services?
  302-12.108   What are the income tax consequences that we must consider when offering relocation services?
  302-12.109   What must we consider in deciding whether to use the fixed-fee or cost-reimbursable contracting method?
  302-12.110   May we take title to an employee's residence?
  302-12.111   Under a homesale program, may we establish a maximum home value above which we will not pay for homesale services?
  302-12.112   Under a homesale program, may we pay an employee for losses he/she incurs on the sale of a residence?
  302-12.113   Under a homesale program, may we direct the relocation services company to pay an employee more than the fair market value of his/her residence?
               
  302-12.114   May we use a relocation services contract for services which we are contractually bound to obtain under another travel services contract?
               
  ------------ --------------------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart B: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency.**

**Authority:**5 U.S.C. 5738 and 20 U.S.C. 905(c).

**Subpart A - Employee's Use of a Relocation Services Company**

+----------------+-------------------------+-------------------------+
| **§ 302-12.1** | **Am I eligible to use  | Yes, if you are an      |
|                | a relocation services   | employee who is         |
|                | company?**              | authorized to transfer  |
|                |                         | and such transfer       |
|                |                         | includes residence      |
|                |                         | transaction.            |
+----------------+-------------------------+-------------------------+
| **§ 302-12.2** | **Who determines if I   | Your agency must        |
|                | may use a relocation    | determine if you may    |
|                | services company?**     | use a relocation        |
|                |                         | services company.       |
+----------------+-------------------------+-------------------------+
| **§ 302-12.3** | **Under what conditions | You may use a           |
|                | may I use a relocation  | relocation services     |
|                | services company?**     | company if you:         |
|                |                         |                         |
|                |                         | \(a\) Meet all          |
|                |                         | conditions required for |
|                |                         | you to be eligible for  |
|                |                         | an allowance contained  |
|                |                         | in this chapter for     |
|                |                         | which a service         |
|                |                         | provided by the         |
|                |                         | relocation services     |
|                |                         | company would serve as  |
|                |                         | a substitute, and you   |
|                |                         | are authorized to use a |
|                |                         | specific relocation     |
|                |                         | service provided by the |
|                |                         | company as a            |
|                |                         | substitute;             |
|                |                         |                         |
|                |                         | \(b\) Have signed a     |
|                |                         | service agreement; and  |
|                |                         |                         |
|                |                         | \(c\) Meet any specific |
|                |                         | conditions your agency  |
|                |                         | has established.        |
+----------------+-------------------------+-------------------------+
| **§ 302-12.4** | **For what relocation   | Your agency will pay    |
|                | services expenses will  | the relocation services |
|                | my agency pay?**        | company's fees/expenses |
|                |                         | for the services you    |
|                |                         | are authorized to use.  |
|                |                         | If your agency pays the |
|                |                         | relocation services     |
|                |                         | company for actual      |
|                |                         | expenses the company    |
|                |                         | incurs on your behalf,  |
|                |                         | payment to the company  |
|                |                         | is limited to what you  |
|                |                         | would have received     |
|                |                         | under the direct        |
|                |                         | reimbursement           |
|                |                         | provisions of this      |
|                |                         | chapter.                |
+----------------+-------------------------+-------------------------+
| **§ 302-12.5** | **If I use a            | No, if you use a        |
|                | contracted-for          | contracted-for          |
|                | relocation service that | relocation service that |
|                | is a substitute for     | is a substitute for     |
|                | reimbursable relocation | reimbursable relocation |
|                | allowance, will I be    | allowance, you will not |
|                | reimbursed for the      | be reimbursed for the   |
|                | relocation allowance as | relocation as well.     |
|                | well?**                 |                         |
+----------------+-------------------------+-------------------------+
| **§ 302-12.6** | **What expenses will my | If you use a relocation |
|                | agency pay if I use a   | services company to     |
|                | relocation services     | ship HHG in excess of   |
|                | company to ship         | the maximum weight      |
|                | household goods in      | allowance, your agency  |
|                | excess of the maximum   | will pay the portion of |
|                | weight allowance?**     | the fee attributable to |
|                |                         | 18,000 pounds net       |
|                |                         | weight. You must pay    |
|                |                         | the rest.               |
+----------------+-------------------------+-------------------------+
| **§ 302-12.7** | **What expenses will my | If you use a relocation |
|                | agency pay if I use a   | services company to     |
|                | relocation services     | sell or purchase a      |
|                | company to sell or      | residence for which you |
|                | purchase a residence    | and/or a member(s) of   |
|                | for which I and/or a    | your immediate family   |
|                | member(s) of my         | do not have full title, |
|                | immediate family do not | your agency will pay    |
|                | have full title?**      | the portion of the      |
|                |                         | relocation services     |
|                |                         | company's fee           |
|                |                         | attributable to your    |
|                |                         | pro rata share of the   |
|                |                         | residence, in           |
|                |                         | accordance with §       |
|                |                         | 302-11.103 of this      |
|                |                         | chapter. You must pay   |
|                |                         | any portion of the fee  |
|                |                         | attributable to other   |
|                |                         | than your pro rata      |
|                |                         | share of the residence. |
+----------------+-------------------------+-------------------------+
| **§ 302-12.8** | **If my agency          | No, if your agency      |
|                | authorizes me to enter  | authorizes you to enter |
|                | a homesale program,     | a homesale program,     |
|                | must I accept a buyout  | your agency must give   |
|                | offer from the          | you the option to       |
|                | relocation services     | accept or reject an     |
|                | company?**              | offer from the          |
|                |                         | relocation services     |
|                |                         | company.                |
+----------------+-------------------------+-------------------------+
| **§ 302-12.9** | **What are the income   | You may incur income    |
|                | tax consequences if I   | taxes on relocation     |
|                | use a relocation        | services provided by a  |
|                | services company?**     | relocation services     |
|                |                         | company and paid for by |
|                |                         | your agency. Section 82 |
|                |                         | of the Internal Revenue |
|                |                         | Code states there shall |
|                |                         | be included in gross    |
|                |                         | income (as compensation |
|                |                         | for services) any       |
|                |                         | amount received or      |
|                |                         | accrued, directly or    |
|                |                         | indirectly, by an       |
|                |                         | individual as a payment |
|                |                         | for or reimbursement of |
|                |                         | expenses of moving from |
|                |                         | one residence to        |
|                |                         | another residence which |
|                |                         | is attributable to      |
|                |                         | employment. You will    |
|                |                         | receive a relocation    |
|                |                         | income tax (RIT)        |
|                |                         | allowance if your       |
|                |                         | agency determines that  |
|                |                         | such expenses are       |
|                |                         | taxable. The Government |
|                |                         | does not assume         |
|                |                         | responsibility for      |
|                |                         | payment of your taxes,  |
|                |                         | however, and you may    |
|                |                         | wish to consult a tax   |
|                |                         | professional on income  |
|                |                         | tax reporting.          |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Subpart B - Agency's Use of a Relocation Services Company**

+------------------+------------------------+------------------------+
| **§ 302-12.100** | **What are "relocation | "Relocation services"  |
|                  | services"?**           | are services provided  |
|                  |                        | by a private company   |
|                  |                        | under a contract with  |
|                  |                        | an agency to assist a  |
|                  |                        | transferred employee   |
|                  |                        | in relocating to the   |
|                  |                        | new official station.  |
|                  |                        | Examples include       |
|                  |                        | homesale programs,     |
|                  |                        | home marketing         |
|                  |                        | assistance, home       |
|                  |                        | finding assistance,    |
|                  |                        | and property           |
|                  |                        | management services.   |
+------------------+------------------------+------------------------+
| **§ 302-12.101** | **May we enter into a  | Yes, you may enter     |
|                  | contract with a        | into a contract with a |
|                  | relocation services    | relocation services    |
|                  | company for the        | company for the        |
|                  | company to provide     | company to provide     |
|                  | relocation services?** | relocation services.   |
+------------------+------------------------+------------------------+
| **§ 302-12.102** | **What contracted      | You may pay for        |
|                  | relocation services    | contracted relocation  |
|                  | may we provide at      | services that are      |
|                  | Government expense?**  | substitutes for        |
|                  |                        | reimbursable           |
|                  |                        | relocation allowances  |
|                  |                        | authorized throughout  |
|                  |                        | this chapter. For      |
|                  |                        | example, you may pay   |
|                  |                        | for homesale services  |
|                  |                        | as a substitute for    |
|                  |                        | residence sale         |
|                  |                        | expenses, or household |
|                  |                        | goods management       |
|                  |                        | services as a          |
|                  |                        | substitute for         |
|                  |                        | transportation of      |
|                  |                        | household goods.       |
+------------------+------------------------+------------------------+
| **§ 302-12.103** | **May we separately    | Yes, you may           |
|                  | contract for each type | separately contract    |
|                  | of relocation          | for each type of       |
|                  | service?**             | relocation service or  |
|                  |                        | you may combine        |
|                  |                        | several types of       |
|                  |                        | relocation services in |
|                  |                        | a single contract.     |
+------------------+------------------------+------------------------+
| **§ 302-12.104** | **What is the purpose  | The purpose of         |
|                  | of contracting for     | contracting for        |
|                  | relocation services?** | relocation services is |
|                  |                        | to improve the         |
|                  |                        | treatment of employees |
|                  |                        | who are directed to    |
|                  |                        | relocate to facilitate |
|                  |                        | the retention of a     |
|                  |                        | well-qualified         |
|                  |                        | workforce.             |
+------------------+------------------------+------------------------+
| **§ 302-12.105** | **How must we          | You must balance the   |
|                  | administer a           | positive effects that  |
|                  | relocation services    | availability of        |
|                  | contract?**            | relocation services    |
|                  |                        | has on employee        |
|                  |                        | mobility and morale    |
|                  |                        | with any increased     |
|                  |                        | costs your agency may  |
|                  |                        | experience as a result |
|                  |                        | of providing           |
|                  |                        | relocation services.   |
+------------------+------------------------+------------------------+
| **§ 302-12.106** | **What policies must   | When offering your     |
|                  | we establish when      | employees the services |
|                  | offering our employees | of a relocation        |
|                  | the services of a      | services company, you  |
|                  | relocation services    | must establish         |
|                  | company?**             | policies governing:    |
|                  |                        |                        |
|                  |                        | \(a\) The conditions   |
|                  |                        | under which you will   |
|                  |                        | authorize an employee  |
|                  |                        | to use a relocation    |
|                  |                        | services company;      |
|                  |                        |                        |
|                  |                        | \(b\) Which employees  |
|                  |                        | you will allow to use  |
|                  |                        | a relocation services  |
|                  |                        | company;               |
|                  |                        |                        |
|                  |                        | \(c\) What relocation  |
|                  |                        | services you will      |
|                  |                        | offer an employee; and |
|                  |                        |                        |
|                  |                        | \(d\) Who will         |
|                  |                        | determine in each case |
|                  |                        | if an employee may use |
|                  |                        | a relocation services  |
|                  |                        | company and what       |
|                  |                        | services will be       |
|                  |                        | offered.               |
+------------------+------------------------+------------------------+
| **§ 302-12.107** | **What rules must we   | You must follow the    |
|                  | follow when            | rules contained in the |
|                  | contracting for        | Federal Acquisition    |
|                  | relocation services?** | Regulations (FAR) (48  |
|                  |                        | CFR) and/or other      |
|                  |                        | procurement            |
|                  |                        | regulations applicable |
|                  |                        | to your agency.        |
+------------------+------------------------+------------------------+
| **§ 302-12.108** | **What are the income  | Amounts you pay to a   |
|                  | tax consequences that  | relocation services    |
|                  | we must consider when  | company on behalf of   |
|                  | offering relocation    | an employee may be     |
|                  | services?**            | taxable to the         |
|                  |                        | employee. In some      |
|                  |                        | cases, such as certain |
|                  |                        | homesale programs, the |
|                  |                        | amounts may not be     |
|                  |                        | taxable. You must      |
|                  |                        | determine the          |
|                  |                        | taxability of such     |
|                  |                        | payments, and pay a    |
|                  |                        | relocation income tax  |
|                  |                        | (RIT) allowance in     |
|                  |                        | accordance with part   |
|                  |                        | 302-17 of this chapter |
|                  |                        | on payments you        |
|                  |                        | determine to be        |
|                  |                        | taxable to the         |
|                  |                        | employee. You may      |
|                  |                        | contact the:           |
|                  |                        |                        |
|                  |                        | Assistant Chief        |
|                  |                        | Counsel (Income Tax &  |
|                  |                        | Accounting),           |
|                  |                        |                        |
|                  |                        | Internal Revenue       |
|                  |                        | Service, 1111          |
|                  |                        | Constitution Avenue,   |
|                  |                        | NW.,Room 5501,         |
|                  |                        | Washington, DC 20224,  |
|                  |                        |                        |
|                  |                        | for information on the |
|                  |                        | income tax             |
|                  |                        | consequences of        |
|                  |                        | payments you make to a |
|                  |                        | relocation services    |
|                  |                        | company.               |
+------------------+------------------------+------------------------+
| **§ 302-12.109** | **What must we         | You must consider the  |
|                  | consider in deciding   | following factors in   |
|                  | whether to use the     | deciding whether to    |
|                  | fixed-fee or           | use the fixed-fee or   |
|                  | cost-reimbursable      | cost-reimbursable      |
|                  | contracting method?**  | contracting method:    |
|                  |                        |                        |
|                  |                        | \(a\) Risk of          |
|                  |                        | alternative methods.   |
|                  |                        | Under a fixed fee      |
|                  |                        | contract, the          |
|                  |                        | relocation services    |
|                  |                        | company bears all      |
|                  |                        | risks not expressly    |
|                  |                        | contained in the       |
|                  |                        | contract. Under a      |
|                  |                        | cost-reimbursable      |
|                  |                        | contract, you must     |
|                  |                        | assume some or all     |
|                  |                        | risks and, therefore,  |
|                  |                        | must assume some       |
|                  |                        | management             |
|                  |                        | responsibilities under |
|                  |                        | the contract as well.  |
|                  |                        | For example, under a   |
|                  |                        | fixed fee homesale     |
|                  |                        | program you are not    |
|                  |                        | directly liable for    |
|                  |                        | losses incurred if a   |
|                  |                        | residence does not     |
|                  |                        | sell immediately,      |
|                  |                        | while under a          |
|                  |                        | cost-reimbursable      |
|                  |                        | homesale program you   |
|                  |                        | assume some or all     |
|                  |                        | risks of selling the   |
|                  |                        | residence.             |
|                  |                        |                        |
|                  |                        | \(b\) Cost of          |
|                  |                        | alternative methods.   |
|                  |                        | Under the fixed fee    |
|                  |                        | method of contracting, |
|                  |                        | the fee includes a     |
|                  |                        | cost component for     |
|                  |                        | risks assumed by the   |
|                  |                        | relocation services    |
|                  |                        | company. Under the     |
|                  |                        | cost-reimbursable      |
|                  |                        | method of contracting, |
|                  |                        | you are directly       |
|                  |                        | responsible for some   |
|                  |                        | or all of the costs    |
|                  |                        | associated with        |
|                  |                        | management of the      |
|                  |                        | contract. In deciding  |
|                  |                        | whether to use         |
|                  |                        | cost-reimbursable      |
|                  |                        | contracting you,       |
|                  |                        | therefore, must        |
|                  |                        | consider the cost of   |
|                  |                        | resources you would    |
|                  |                        | require (including     |
|                  |                        | personnel costs) to    |
|                  |                        | manage a               |
|                  |                        | cost-reimbursable      |
|                  |                        | relocation services    |
|                  |                        | contract.              |
|                  |                        |                        |
|                  |                        | \(c\) Effect on the    |
|                  |                        | obligation of funds.   |
|                  |                        | You must obligate      |
|                  |                        | funds for a relocation |
|                  |                        | in the fiscal year in  |
|                  |                        | which the purchase     |
|                  |                        | order is awarded under |
|                  |                        | the contract. Under    |
|                  |                        | the fixed fee          |
|                  |                        | contracting method,    |
|                  |                        | the amount of the      |
|                  |                        | relocation services    |
|                  |                        | fee is fixed and you   |
|                  |                        | have a basis for       |
|                  |                        | determining the amount |
|                  |                        | of funds to obligate.  |
|                  |                        | Under the              |
|                  |                        | cost-reimbursable      |
|                  |                        | contracting method,    |
|                  |                        | you must obligate      |
|                  |                        | funds based on an      |
|                  |                        | estimate of the costs  |
|                  |                        | that will be incurred. |
|                  |                        | When opting for        |
|                  |                        | cost-reimbursable      |
|                  |                        | contracting you,       |
|                  |                        | therefore, should      |
|                  |                        | establish a reliable   |
|                  |                        | method of computing    |
|                  |                        | fund obligation        |
|                  |                        | estimates.             |
+------------------+------------------------+------------------------+
| **§ 302-12.110** | **May we take title to | No, you may not take   |
|                  | an employee's          | title to an employee's |
|                  | residence?**           | residence except as    |
|                  |                        | specifically provided  |
|                  |                        | by statute. The        |
|                  |                        | statutes which form    |
|                  |                        | the basis for the      |
|                  |                        | provisions of this     |
|                  |                        | part do not provide    |
|                  |                        | such authority.        |
+------------------+------------------------+------------------------+
| **§ 302-12.111** | **Under a homesale     | Yes, if a home         |
|                  | program, may we        | exceeding the maximum  |
|                  | establish a maximum    | value above which you  |
|                  | home value above which | will not pay is sold   |
|                  | we will not pay for    | under your homesale    |
|                  | homesale services?**   | program, the employee  |
|                  |                        | will be responsible    |
|                  |                        | for any additional     |
|                  |                        | costs. You must        |
|                  |                        | establish a maximum    |
|                  |                        | amount commensurate    |
|                  |                        | with your agency's     |
|                  |                        | experience. You may    |
|                  |                        | consider, among other  |
|                  |                        | factors, budgetary     |
|                  |                        | constraints, the value |
|                  |                        | range of homes in      |
|                  |                        | areas where you have   |
|                  |                        | offices, and the value |
|                  |                        | range of homes         |
|                  |                        | previously entered in  |
|                  |                        | your program.          |
+------------------+------------------------+------------------------+
| **§ 302-12.112** | **Under a homesale     | No, under a home sale  |
|                  | program, may we pay an | program, you may not   |
|                  | employee for losses    | pay an employee for    |
|                  | he/she incurs on the   | losses he/she incurs   |
|                  | sale of a residence?** | on the sale of a       |
|                  |                        | residence, but this    |
|                  |                        | does not preclude you  |
|                  |                        | reimbursing a          |
|                  |                        | relocation service's   |
|                  |                        | company for losses     |
|                  |                        | incurred while the     |
|                  |                        | contractor holds the   |
|                  |                        | property.              |
+------------------+------------------------+------------------------+
| **§ 302-12.113** | **Under a homesale     | No, under a homesale   |
|                  | program, may we direct | program, you may not   |
|                  | the relocation         | direct the relocation  |
|                  | services company to    | services company to    |
|                  | pay an employee more   | pay an employee more   |
|                  | than the fair market   | than the fair market   |
|                  | value of his/her       | value (as determined   |
|                  | residence?**           | by the residence       |
|                  |                        | appraisal process) of  |
|                  |                        | his/her home.          |
+------------------+------------------------+------------------------+
| **§ 302-12.114** | **May we use a         | No, you may not use a  |
|                  | relocation services    | relocation services    |
|                  | contract for services  | contract to which you  |
|                  | which we are           | are contractually      |
|                  | contractually bound to | bound to obtain the    |
|                  | obtain under another   | services of another    |
|                  | travel services        | relocation service     |
|                  | contract?**            | provider or to         |
|                  |                        | circumvent the travel  |
|                  |                        | and transportation     |
|                  |                        | expense payment system |
|                  |                        | contract if you are a  |
|                  |                        | user of that contract. |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**PART 302-14 - HOME MARKETING INCENTIVE PAYMENTS**

**Subpart A - Payment of Incentive to the Employee**

Sec.

  ---------- -------------------------------------------------------------------------------
  302-14.1   What is a "homesale program'?
             
  302-14.2   What is the purpose of a home marketing incentive payment?
  302-14.3   Am I eligible to receive a home marketing incentive payment?
  302-14.4   Must my agency pay me a home marketing incentive?
  302-14.5   Under what circumstances will I receive a home marketing incentive payment?
  302-14.6   How much may my agency pay me for a home marketing incentive?
             
  302-14.7   Are there tax consequences when I receive a home marketing incentive payment?
             
  ---------- -------------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee.**

**Subpart B - Agency Responsibilities**

Sec.

  ------------ -----------------------------------------------------------------------------------------------------------------
  302-14.100   How should we administer our home marketing incentive payment program?
               
  302-14.101   What policies must we establish to govern our home marketing incentive payment program?
  302-14.102   What factors should we consider in determining whether to establish a home marketing incentive payment program?
               
  302-14.103   What factors should we consider in determining the amount of a home marketing incentive payment?
               
  ------------ -----------------------------------------------------------------------------------------------------------------

**Note to subpart B: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency.**

**Authority:**5 U.S.C. 5756.

**Subpart A - Payment of Incentive to the Employee**

+----------------+-------------------------+-------------------------+
| **§ 302-14.1** | **What is a "homesale   | A "homesale program" is |
|                | program'?**             | a program offered by an |
|                |                         | agency through a        |
|                |                         | contractual arrangement |
|                |                         | with a relocation       |
|                |                         | services company. The   |
|                |                         | relocation services     |
|                |                         | company purchases a     |
|                |                         | transferred employee's  |
|                |                         | residence at fair       |
|                |                         | market (appraised)      |
|                |                         | value and then          |
|                |                         | independently markets   |
|                |                         | and sells the           |
|                |                         | residence.              |
+----------------+-------------------------+-------------------------+
| **§ 302-14.2** | **What is the purpose   | The purpose of a home   |
|                | of a home marketing     | marketing incentive     |
|                | incentive payment?**    | payment is to reduce    |
|                |                         | the Government's        |
|                |                         | relocation costs by     |
|                |                         | encouraging transferred |
|                |                         | employees to            |
|                |                         | participate in their    |
|                |                         | employing agency's      |
|                |                         | homesale program to     |
|                |                         | independently and       |
|                |                         | aggressively market,    |
|                |                         | and find a bona fide    |
|                |                         | buyer for their         |
|                |                         | residence. This         |
|                |                         | significantly reduces   |
|                |                         | the fees/expenses their |
|                |                         | agencies must pay to    |
|                |                         | relocation services     |
|                |                         | companies and           |
|                |                         | effectively lowers the  |
|                |                         | cost of such programs.  |
+----------------+-------------------------+-------------------------+
| **§ 302-14.3** | **Am I eligible to      | Yes, you are eligible   |
|                | receive a home          | to receive a home       |
|                | marketing incentive     | marketing incentive     |
|                | payment?**              | payment if you are an   |
|                |                         | employee who is         |
|                |                         | authorized to transfer  |
|                |                         | and you otherwise meet  |
|                |                         | requirements for sale   |
|                |                         | of your residence at    |
|                |                         | Government expense.     |
+----------------+-------------------------+-------------------------+
| **§ 302-14.4** | **Must my agency pay me | No, your agency         |
|                | a home marketing        | determines when it is   |
|                | incentive?**            | in the Government's     |
|                |                         | interest to offer you a |
|                |                         | home marketing          |
|                |                         | incentive.              |
+----------------+-------------------------+-------------------------+
| **§ 302-14.5** | **Under what            | You will receive a home |
|                | circumstances will I    | marketing incentive     |
|                | receive a home          | payment when:           |
|                | marketing incentive     |                         |
|                | payment?**              | \(a\) You enter your    |
|                |                         | residence in your       |
|                |                         | agency's homesale       |
|                |                         | program;                |
|                |                         |                         |
|                |                         | \(b\) You independently |
|                |                         | and aggressively market |
|                |                         | your residence;         |
|                |                         |                         |
|                |                         | \(c\) You find a bona   |
|                |                         | fide buyer for your     |
|                |                         | residence as a result   |
|                |                         | of your independent     |
|                |                         | marketing efforts;      |
|                |                         |                         |
|                |                         | \(d\) You transfer the  |
|                |                         | residence to the        |
|                |                         | relocation services     |
|                |                         | company;                |
|                |                         |                         |
|                |                         | \(e\) Your agency pays  |
|                |                         | a reduced fee/expenses  |
|                |                         | to the relocation       |
|                |                         | services company as a   |
|                |                         | result of your          |
|                |                         | independent marketing   |
|                |                         | efforts;                |
|                |                         |                         |
|                |                         | \(f\) You meet any      |
|                |                         | additional conditions   |
|                |                         | your agency has         |
|                |                         | established, including  |
|                |                         | but not limited to,     |
|                |                         | mandatory marketing     |
|                |                         | periods, list price     |
|                |                         | guidelines, closing     |
|                |                         | requirements, and       |
|                |                         | residence value caps;   |
|                |                         | and                     |
|                |                         |                         |
|                |                         | \(g\) Your agency has   |
|                |                         | established a home      |
|                |                         | marketing incentive     |
|                |                         | program.                |
+----------------+-------------------------+-------------------------+
| **§ 302-14.6** | **How much may my       | Your agency will        |
|                | agency pay me for a     | determine the amount of |
|                | home marketing          | your home marketing     |
|                | incentive?**            | incentive payment. The  |
|                |                         | incentive payment,      |
|                |                         | however, may not exceed |
|                |                         | the lesser of:          |
|                |                         |                         |
|                |                         | \(a\) Five percent of   |
|                |                         | the price the           |
|                |                         | relocation services     |
|                |                         | company paid when it    |
|                |                         | purchased the residence |
|                |                         | from you; or            |
|                |                         |                         |
|                |                         | \(b\) The savings your  |
|                |                         | agency realized from    |
|                |                         | the reduced             |
|                |                         | fee/expenses it paid as |
|                |                         | a result of you finding |
|                |                         | a bona fide buyer.      |
+----------------+-------------------------+-------------------------+
| **§ 302-14.7** | **Are there tax         | Yes, the home marketing |
|                | consequences when I     | incentive payment is    |
|                | receive a home          | considered income.      |
|                | marketing incentive     | Consequently, you will  |
|                | payment?**              | be taxed, and your      |
|                |                         | agency will withhold    |
|                |                         | income and employment   |
|                |                         | taxes, on the home      |
|                |                         | marketing incentive     |
|                |                         | payment. You will not,  |
|                |                         | however, receive a      |
|                |                         | withholding tax         |
|                |                         | allowance (WTA) to      |
|                |                         | offset the withholding  |
|                |                         | on your home marketing  |
|                |                         | incentive payment, nor  |
|                |                         | will you receive a      |
|                |                         | relocation income tax   |
|                |                         | (RIT) allowance payment |
|                |                         | for substantially all   |
|                |                         | of your Federal, state  |
|                |                         | and local income taxes  |
|                |                         | on the incentive        |
|                |                         | payment.                |
+----------------+-------------------------+-------------------------+
|                |                         |                         |
+----------------+-------------------------+-------------------------+

**Subpart B - Agency Responsibilities**

+------------------+------------------------+------------------------+
| **§ 302-14.100** | **How should we        | Your goal in using an  |
|                  | administer our home    | incentive payment      |
|                  | marketing incentive    | program is to reduce   |
|                  | payment program?**     | your overall           |
|                  |                        | relocation costs. You  |
|                  |                        | must not make a home   |
|                  |                        | marketing incentive    |
|                  |                        | payment that exceeds   |
|                  |                        | the savings you        |
|                  |                        | realize from the       |
|                  |                        | reduced fees/expenses  |
|                  |                        | you pay the relocation |
|                  |                        | services company.      |
+------------------+------------------------+------------------------+
| **§ 302-14.101** | **What policies must   | You must establish     |
|                  | we establish to govern | policies to govern:    |
|                  | our home marketing     |                        |
|                  | incentive payment      | \(a\) The conditions   |
|                  | program?**             | under which you will   |
|                  |                        | authorize a home       |
|                  |                        | marketing incentive    |
|                  |                        | payment for an         |
|                  |                        | employee;              |
|                  |                        |                        |
|                  |                        | \(b\) The amount of    |
|                  |                        | the home marketing     |
|                  |                        | incentive payment(s)   |
|                  |                        | you will offer (or)    |
|                  |                        | the method you will    |
|                  |                        | use to compute your    |
|                  |                        | home marketing         |
|                  |                        | incentive payments);   |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(c\) Who will         |
|                  |                        | determine in each case |
|                  |                        | whether a home         |
|                  |                        | marketing incentive    |
|                  |                        | payment is authorized. |
+------------------+------------------------+------------------------+
| **§ 302-14.102** | **What factors should  | In determining whether |
|                  | we consider in         | to establish a home    |
|                  | determining whether to | marketing incentive    |
|                  | establish a home       | payment program, you   |
|                  | marketing incentive    | should consider:       |
|                  | payment program?**     |                        |
|                  |                        | \(a\) Whether the      |
|                  |                        | program will increase  |
|                  |                        | the percentage of      |
|                  |                        | residences sold for    |
|                  |                        | which employees find a |
|                  |                        | bona fide buyer. You   |
|                  |                        | should establish a     |
|                  |                        | benchmark for the      |
|                  |                        | percentage of          |
|                  |                        | residences for which   |
|                  |                        | you expect employees   |
|                  |                        | to find a bona fide    |
|                  |                        | buyer resulting in     |
|                  |                        | lower homesale costs   |
|                  |                        | to you. If your        |
|                  |                        | historical percentage  |
|                  |                        | of employee-generated  |
|                  |                        | sales is below your    |
|                  |                        | benchmark, a home      |
|                  |                        | marketing incentive    |
|                  |                        | payment program may    |
|                  |                        | benefit you; and       |
|                  |                        |                        |
|                  |                        | \(b\) The expected net |
|                  |                        | savings from a home    |
|                  |                        | marketing incentive    |
|                  |                        | payment program.       |
+------------------+------------------------+------------------------+
| **§ 302-14.103** | **What factors should  | In determining the     |
|                  | we consider in         | amount of a home       |
|                  | determining the amount | marketing incentive    |
|                  | of a home marketing    | payment, you should    |
|                  | incentive payment?**   | consider the:          |
|                  |                        |                        |
|                  |                        | \(a\) Amount of        |
|                  |                        | savings from reduced   |
|                  |                        | fee/expenses paid to   |
|                  |                        | the relocation         |
|                  |                        | services company. The  |
|                  |                        | home marketing         |
|                  |                        | incentive payment      |
|                  |                        | program is intended to |
|                  |                        | reduce your relocation |
|                  |                        | costs. The amount of   |
|                  |                        | each home marketing    |
|                  |                        | incentive payment you  |
|                  |                        | make, therefore, must  |
|                  |                        | not exceed the savings |
|                  |                        | you realize from the   |
|                  |                        | reduced fee you pay to |
|                  |                        | the relocation         |
|                  |                        | services company; and  |
|                  |                        |                        |
|                  |                        | \(b\) Employee's       |
|                  |                        | efforts in marketing   |
|                  |                        | the residence. The     |
|                  |                        | purpose of a home      |
|                  |                        | marketing incentive    |
|                  |                        | payment program is to  |
|                  |                        | encourage a            |
|                  |                        | transferred employee   |
|                  |                        | who participates in a  |
|                  |                        | homesale program to    |
|                  |                        | independently and      |
|                  |                        | aggressively market    |
|                  |                        | his/her residence and  |
|                  |                        | find a bona fide       |
|                  |                        | buyer.                 |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**PART 302-15 - ALLOWANCE FOR PROPERTY MANAGEMENT SERVICES**

**Subpart A - General Rules for the Employee**

Sec.

  ----------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  302-15.1    What are property management services?
              
  302-15.2    What are the purposes of the allowance for property management services?
  302-15.3    Am I eligible for payment for property management services under this part?
  302-15.4    Who is not eligible for payment for property management services?
  302-15.5    Is my agency required to authorize payment for property management services?
  302-15.6    Under what circumstances may my agency authorize payment under this part?
  302-15.7    For what property may my agency authorize payment under this part?
  302-15.8    When my agency authorizes payment for me under this part, am I obligated to use such services, or may I elect instead to sell my residence at Government expense?
  302-15.9    Must I repay property management expenses my agency paid under this part if I elect to sell my former residence in the United States at Government expense when I am transferred from my current foreign post of duty to an official station in the United States other than the one I left?
  302-15.10   How long may my agency pay under this part?
  302-15.11   If my agency authorized, and I elected to receive, payment for property management expenses, may I later elect to sell my residence at Government expense?
  302-15.12   If my agency is paying for property management services under this part, and my service agreement expires, what must I do to ensure that payment for property management services continues?
              
  302-15.13   What are the income tax consequences when my agency pays for my property management services?
              
  ----------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee.**

**Subpart B - Agency Responsibilities**

Sec.

  ----------- -----------------------------------------------------------------------------------------------
  302-15.70   What governing policies must we establish for the allowance for property management services?
              
  ----------- -----------------------------------------------------------------------------------------------

**Note to subpart B: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency.**

**Authority:**5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, 36 FR 13747,
3 CFR, 1971-1975 Comp., p. 586.

**Subpart A - General Rules for the Employee**

+-----------------+------------------------+------------------------+
| **§ 302-15.1**  | **What are property    | "Property management   |
|                 | management services?** | services" are programs |
|                 |                        | provided by private    |
|                 |                        | companies for a fee,   |
|                 |                        | which help an employee |
|                 |                        | to manage his/her      |
|                 |                        | residence at the old   |
|                 |                        | official station as a  |
|                 |                        | rental property. These |
|                 |                        | services typically     |
|                 |                        | include, but are not   |
|                 |                        | limited to, obtaining  |
|                 |                        | a tenant, negotiating  |
|                 |                        | the lease, inspecting  |
|                 |                        | the property           |
|                 |                        | regularly, managing    |
|                 |                        | repairs and            |
|                 |                        | maintenance, enforcing |
|                 |                        | lease terms,           |
|                 |                        | collecting the rent,   |
|                 |                        | paying the mortgage    |
|                 |                        | and other carrying     |
|                 |                        | expenses from rental   |
|                 |                        | proceeds and/or funds  |
|                 |                        | of the employee, and   |
|                 |                        | accounting for the     |
|                 |                        | transactions and       |
|                 |                        | providing periodic     |
|                 |                        | reports to the         |
|                 |                        | employee.              |
+-----------------+------------------------+------------------------+
| **§ 302-15.2**  | **What are the         | The purpose of the     |
|                 | purposes of the        | allowance for property |
|                 | allowance for property | management services is |
|                 | management services?** | reduce overall         |
|                 |                        | Government relocation  |
|                 |                        | costs when used        |
|                 |                        | instead of sale of the |
|                 |                        | employee's residence   |
|                 |                        | at Government expense. |
|                 |                        | When authorized in     |
|                 |                        | connection with an     |
|                 |                        | employee's transfer to |
|                 |                        | a foreign area post of |
|                 |                        | duty, relieve the      |
|                 |                        | employee of the costs  |
|                 |                        | of maintaining a home  |
|                 |                        | in the United States   |
|                 |                        | while stationed at a   |
|                 |                        | foreign area post of   |
|                 |                        | duty.                  |
+-----------------+------------------------+------------------------+
| **§ 302-15.3**  | **Am I eligible for    | Yes, you are eligbile  |
|                 | payment for property   | for payment for        |
|                 | management services    | property management    |
|                 | under this part?**     | services when:         |
|                 |                        |                        |
|                 |                        | \(a\) You transfer in  |
|                 |                        | the interest of the    |
|                 |                        | Government; and        |
|                 |                        |                        |
|                 |                        | \(b\) You and/or a     |
|                 |                        | member(s) of your      |
|                 |                        | immediate family       |
|                 |                        | hold(s) title to a     |
|                 |                        | residence which you    |
|                 |                        | are eligible to sell   |
|                 |                        | at Government expense  |
|                 |                        | under part 302-11 or   |
|                 |                        | part 302-12 of this    |
|                 |                        | chapter.               |
+-----------------+------------------------+------------------------+
| **§ 302-15.4**  | **Who is not eligible  | New appointees,        |
|                 | for payment for        | employees assigned     |
|                 | property management    | under the Government   |
|                 | services?**            | Employees Training Act |
|                 |                        | (5 U.S.C. 4109), and   |
|                 |                        | employees transferring |
|                 |                        | wholly outside the     |
|                 |                        | United States are not  |
|                 |                        | eligible for payment   |
|                 |                        | for property           |
|                 |                        | management services.   |
|                 |                        | However, relocations   |
|                 |                        | wholly outside the     |
|                 |                        | United States do not   |
|                 |                        | affect previously      |
|                 |                        | authorized property    |
|                 |                        | management services as |
|                 |                        | long as the employee   |
|                 |                        | continues to meet the  |
|                 |                        | requirements of §      |
|                 |                        | 302-15.6 and any other |
|                 |                        | conditions established |
|                 |                        | by the agency.         |
+-----------------+------------------------+------------------------+
| **§ 302-15.5**  | **Is my agency         | No, your agency is not |
|                 | required to authorize  | required to authorize  |
|                 | payment for property   | payment for property   |
|                 | management services?** | management services.   |
|                 |                        | However, your agency   |
|                 |                        | determines:            |
|                 |                        |                        |
|                 |                        | \(a\) When you meet    |
|                 |                        | the conditions set     |
|                 |                        | forth in § 302-15.3;   |
|                 |                        |                        |
|                 |                        | \(b\) When to          |
|                 |                        | authorize payment for  |
|                 |                        | these services; and    |
|                 |                        |                        |
|                 |                        | \(c\) What procedures  |
|                 |                        | you must follow when   |
|                 |                        | it authorizes such     |
|                 |                        | payment.               |
+-----------------+------------------------+------------------------+
| **§ 302-15.6**  | **Under what           | \(a\) For a relocation |
|                 | circumstances may my   | to an official station |
|                 | agency authorize       | in the United States,  |
|                 | payment under this     | your agency may        |
|                 | part?**                | authorize payment      |
|                 |                        | under this part when:  |
|                 |                        |                        |
|                 |                        | \(1\) You are being    |
|                 |                        | returned from a        |
|                 |                        | foreign area post of   |
|                 |                        | duty to a different    |
|                 |                        | official station than  |
|                 |                        | the one from which you |
|                 |                        | were transferred for   |
|                 |                        | your foreign tour of   |
|                 |                        | duty;                  |
|                 |                        |                        |
|                 |                        | \(2\) Your agency has  |
|                 |                        | determined that        |
|                 |                        | property management    |
|                 |                        | services is more       |
|                 |                        | advantageous and cost  |
|                 |                        | effective for the      |
|                 |                        | Government than having |
|                 |                        | to sell your           |
|                 |                        | residence;             |
|                 |                        |                        |
|                 |                        | \(3\) You have signed  |
|                 |                        | a service agreements;  |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(4\) You meet any     |
|                 |                        | additional conditions  |
|                 |                        | that your agency has   |
|                 |                        | established.           |
|                 |                        |                        |
|                 |                        | \(b\) For relocations  |
|                 |                        | to official stations   |
|                 |                        | outside the United     |
|                 |                        | States, your agency    |
|                 |                        | will authorize payment |
|                 |                        | under this part when   |
|                 |                        | you meet conditions    |
|                 |                        | set forth in           |
|                 |                        | paragraphs (a)(3) and  |
|                 |                        | (4) of this section.   |
+-----------------+------------------------+------------------------+
| **§ 302-15.7**  | **For what property    | Under this part,       |
|                 | may my agency          | payment may be         |
|                 | authorize payment      | authorized only for    |
|                 | under this part?**     | your residence at the  |
|                 |                        | last official station  |
|                 |                        | in the United States   |
|                 |                        | from which you         |
|                 |                        | transferred.           |
+-----------------+------------------------+------------------------+
| **§ 302-15.8**  | **When my agency       | You are not obligated  |
|                 | authorizes payment for | to use your authorized |
|                 | me under this part, am | property management    |
|                 | I obligated to use     | services allowance.    |
|                 | such services, or may  | You have the option of |
|                 | I elect instead to     | choosing to sell your  |
|                 | sell my residence at   | residence at           |
|                 | Government expense?**  | Government expense or  |
|                 |                        | to use the property    |
|                 |                        | management services    |
|                 |                        | allowance.             |
+-----------------+------------------------+------------------------+
| **§ 302-15.9**  | **Must I repay         | No, you are not        |
|                 | property management    | required to repay any  |
|                 | expenses my agency     | property management    |
|                 | paid under this part   | expenses paid by your  |
|                 | if I elect to sell my  | agency if you elect to |
|                 | former residence in    | sell your former       |
|                 | the United States at   | residence in the       |
|                 | Government expense     | United States when     |
|                 | when I am transferred  | transferred from your  |
|                 | from my current        | post of duty to an     |
|                 | foreign post of duty   | official station in    |
|                 | to an official station | the United States. The |
|                 | in the United States   | authority for your     |
|                 | other than the one I   | agency to pay for      |
|                 | left?**                | property management    |
|                 |                        | services under this    |
|                 |                        | part when you are      |
|                 |                        | transferred to a       |
|                 |                        | foreign post of duty   |
|                 |                        | arises from your       |
|                 |                        | transfer to the        |
|                 |                        | foreign post of duty.  |
|                 |                        | It is separate from,   |
|                 |                        | and in addition to,    |
|                 |                        | the authority to sell  |
|                 |                        | your residence at      |
|                 |                        | Government expense     |
|                 |                        | when you are           |
|                 |                        | transferred to an      |
|                 |                        | official station in    |
|                 |                        | the United States      |
|                 |                        | other than the         |
|                 |                        | official station from  |
|                 |                        | which you were         |
|                 |                        | transferred to the     |
|                 |                        | foreign post of duty.  |
+-----------------+------------------------+------------------------+
| **§ 302-15.10** | **How long may my      | Your agency may pay:   |
|                 | agency pay under this  |                        |
|                 | part?**                | \(a\) For transfers    |
|                 |                        | within the United      |
|                 |                        | States for a period    |
|                 |                        | not to exceed 2 years  |
|                 |                        | from your effective    |
|                 |                        | date of transfer, with |
|                 |                        | up to a 2- year        |
|                 |                        | extension, under the   |
|                 |                        | same conditions        |
|                 |                        | required in §          |
|                 |                        | 302-11.21 of this      |
|                 |                        | chapter; or            |
|                 |                        |                        |
|                 |                        | \(b\) From the time    |
|                 |                        | you transfer to a      |
|                 |                        | foreign area post of   |
|                 |                        | duty until you:        |
|                 |                        |                        |
|                 |                        | \(1\) Transfer back to |
|                 |                        | an official station in |
|                 |                        | the United States; or  |
|                 |                        |                        |
|                 |                        | \(2\) Complete a       |
|                 |                        | service agreement at   |
|                 |                        | your post of duty and  |
|                 |                        | remain there, but do   |
|                 |                        | not sign a new service |
|                 |                        | agreement; or          |
|                 |                        |                        |
|                 |                        | \(3\) Separate from    |
|                 |                        | Government service.    |
+-----------------+------------------------+------------------------+
| **§ 302-15.11** | **If my agency         | Yes, you may change    |
|                 | authorized, and I      | your selection from    |
|                 | elected to receive,    | receiving property     |
|                 | payment for property   | management expenses to |
|                 | management expenses,   | selling your residence |
|                 | may I later elect to   | at Government expense  |
|                 | sell my residence at   | provided:              |
|                 | Government expense?**  |                        |
|                 |                        | \(a\) Your agency      |
|                 |                        | allows you to change   |
|                 |                        | your election of       |
|                 |                        | payment from property  |
|                 |                        | management expenses to |
|                 |                        | the sale of your       |
|                 |                        | residence at           |
|                 |                        | Government expense;    |
|                 |                        | and                    |
|                 |                        |                        |
|                 |                        | \(b\) Payment for sale |
|                 |                        | of your residence at   |
|                 |                        | Government expense is  |
|                 |                        | offset in accordance   |
|                 |                        | with your agency's     |
|                 |                        | policy established     |
|                 |                        | under § 302-15.70(d).  |
+-----------------+------------------------+------------------------+
| **§ 302-15.12** | **If my agency is      | You must sign a new    |
|                 | paying for property    | service agreement (see |
|                 | management services    | § 302-2.13 of this     |
|                 | under this part, and   | chapter) to continue   |
|                 | my service agreement   | to this benefit.       |
|                 | expires, what must I   |                        |
|                 | do to ensure that      |                        |
|                 | payment for property   |                        |
|                 | management services    |                        |
|                 | continues?**           |                        |
+-----------------+------------------------+------------------------+
| **§ 302-15.13** | **What are the income  | When your agency pays  |
|                 | tax consequences when  | for your property      |
|                 | my agency pays for my  | management services,   |
|                 | property management    | you will be taxed on   |
|                 | services?**            | the amount of expenses |
|                 |                        | your agency pays for   |
|                 |                        | property management    |
|                 |                        | services whether it    |
|                 |                        | reimburses you         |
|                 |                        | directly or whether it |
|                 |                        | pays a relocation      |
|                 |                        | service company to     |
|                 |                        | manage your residence. |
|                 |                        | Your agency must pay   |
|                 |                        | you a relocation       |
|                 |                        | income tax (RIT)       |
|                 |                        | allowance for the      |
|                 |                        | additional Federal,    |
|                 |                        | State and local income |
|                 |                        | taxes you incur on     |
|                 |                        | property management    |
|                 |                        | expenses it reimburses |
|                 |                        | you or pays on your    |
|                 |                        | behalf.                |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Note to §302-15.13: You may wish to consult with a tax advisor to
determine whether you will incur any additional tax liability, unrelated
to your agency's payment of your property management expenses, as a
result of maintaining your residence as a rental property.**

**Subpart B - Agency Responsibilities**

+-----------------+------------------------+------------------------+
| **§ 302-15.70** | **What governing       | You must establish     |
|                 | policies must we       | policies and           |
|                 | establish for the      | procedures governing:  |
|                 | allowance for property |                        |
|                 | management services?** | \(a\) When you will    |
|                 |                        | authorize payment for  |
|                 |                        | property management    |
|                 |                        | services for an        |
|                 |                        | employee who transfers |
|                 |                        | in the interest of the |
|                 |                        | Government;            |
|                 |                        |                        |
|                 |                        | \(b\) Who will         |
|                 |                        | determine, for         |
|                 |                        | relocations to         |
|                 |                        | official stations in   |
|                 |                        | the United States,     |
|                 |                        | whether payment for    |
|                 |                        | property management    |
|                 |                        | services is more       |
|                 |                        | advantageous and cost  |
|                 |                        | effective than sale of |
|                 |                        | an employee's          |
|                 |                        | residence at           |
|                 |                        | Government expense;    |
|                 |                        |                        |
|                 |                        | \(c\) If and when you  |
|                 |                        | will allow an employee |
|                 |                        | who was offered and    |
|                 |                        | accepted payment for   |
|                 |                        | property management    |
|                 |                        | services to change     |
|                 |                        | his/her mind and elect |
|                 |                        | instead to sell        |
|                 |                        | his/her residence at   |
|                 |                        | Government expense in  |
|                 |                        | accordance with        |
|                 |                        | paragraph (d) of this  |
|                 |                        | section; and           |
|                 |                        |                        |
|                 |                        | \(d\) How you will     |
|                 |                        | offset expenses you    |
|                 |                        | have paid for property |
|                 |                        | management services    |
|                 |                        | against payable        |
|                 |                        | expenses for sale of   |
|                 |                        | the employee's         |
|                 |                        | residence when an      |
|                 |                        | eligible employee who  |
|                 |                        | elected payment for    |
|                 |                        | property management    |
|                 |                        | services later changes |
|                 |                        | his/her mind and       |
|                 |                        | elects instead to sell |
|                 |                        | his/her residence at   |
|                 |                        | Government expense.    |
+-----------------+------------------------+------------------------+
|                 |                        |                        |
+-----------------+------------------------+------------------------+

**Subchapter F - MISCELLANEOUS ALLOWANCES**

**PART 302-16 - ALLOWANCE FOR MISCELLANEOUS EXPENSES**

**Subpart A - General**

Sec.

  ---------- --------------------------------------------------------------------
  302-16.1   What are miscellaneous expenses?
             
  302-16.2   What is the purpose of the miscellaneous expenses allowance (MEA)?
  302-16.3   Who is and is not eligible for a MEA?
             
  302-16.4   Must my agency authorize payment of a MEA?
             
  ---------- --------------------------------------------------------------------

**Note to subpart A: Use of pronouns "I", "you", and their variants
throughout this subpart refers to the employee, unless otherwise
noted.**

**Subpart B - Employee's Allowance for Miscellaneous Expenses**

Sec.

  ------------ -----------------------------------------------------------------------
  302-16.100   How will I receive the MEA?
               
  302-16.101   May I receive an advance of funds for MEA?
  302-16.102   What amount may my agency reimburse me for miscellaneous expenses?
  302-16.103   May I claim an amount in excess of that prescribed in § 302-16.102?
  302-16.104   Must I document my miscellaneous expenses to receive reimbursement?
               
  302-16.105   What standard of care must I use in incurring miscellaneous expenses?
               
  ------------ -----------------------------------------------------------------------

**Subpart C - Agency Responsibilities**

Sec.

  ------------ -----------------------------------------------------------------------------------
  302-16.200   What governing policies must we establish for MEA?
               
  302-16.201   How should we administer the authorization and payment of miscellaneous expenses?
  302-16.202   Are there any restrictions to the types of costs we may cover?
               
  302-16.203   What are examples of types of costs not covered by the MEA?
               
  ------------ -----------------------------------------------------------------------------------

**Note to subpart C: Use of pronouns "we", "you", and their variants
throughout this subpart refers to the agency.**

**Authority:**5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, 36 FR 13747,
3 CFR 1971-1973 Comp., p.586.

**Subpart A - General**

+----------------------+----------------------+----------------------+
| **§ 302-16.1**       | **What are           | \(a\) Miscellaneous  |
|                      | miscellaneous        | expenses are costs   |
|                      | expenses?**          | associated with:     |
|                      |                      |                      |
|                      |                      | \(1\) Discontinuing  |
|                      |                      | your residence at    |
|                      |                      | your old official    |
|                      |                      | station, and/or      |
|                      |                      |                      |
|                      |                      | \(2\) Establishing a |
|                      |                      | residence at your    |
|                      |                      | new official         |
|                      |                      | station.             |
|                      |                      |                      |
|                      |                      | \(b\) Expenses       |
|                      |                      | allowable under      |
|                      |                      | paragraphs(a)(1) or  |
|                      |                      | (a)(2) of this       |
|                      |                      | section include, but |
|                      |                      | are not limited to   |
|                      |                      | the following:       |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **General expenses** | **Fees/deposits**    | **Losses**           |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Appliances.          | For                  |                      |
|                      | disc                 |                      |
|                      | onnecting/connecting |                      |
|                      | appliances,          |                      |
|                      | equipment,           |                      |
|                      | utilities(except for |                      |
|                      | mobile homes see §   |                      |
|                      | 302-10.20),          |                      |
|                      | conversion of        |                      |
|                      | appliances for       |                      |
|                      | operation on         |                      |
|                      | available utilities. |                      |
+----------------------+----------------------+----------------------+
| Rugs, draperies, and | For cutting and      |                      |
| curtains.            | fitting such items,  |                      |
|                      | moved from one       |                      |
|                      | residence quarters   |                      |
|                      | to another.          |                      |
+----------------------+----------------------+----------------------+
| Utilities (See §     | Deposits or fees not |                      |
| 302-10.20 for mobile | offset by eventual   |                      |
| homes).              | refunds.             |                      |
+----------------------+----------------------+----------------------+
| Medical, dental, and |                      | Forfeiture losses    |
| food locker          |                      | not transferable or  |
| contracts.           |                      | refundable.          |
+----------------------+----------------------+----------------------+
| Private              |                      | Forfeiture losses    |
| Institutional care   |                      | not transferable or  |
| contracts (such as   |                      | refundable.          |
| that provided for    |                      |                      |
| handicapped or       |                      |                      |
| invalid dependents   |                      |                      |
| only).               |                      |                      |
+----------------------+----------------------+----------------------+
| Privately-owned      | Registration,        |                      |
| automobiles.         | Driver's license,    |                      |
|                      | and use taxes        |                      |
|                      | imposed when         |                      |
|                      | bringing into        |                      |
|                      | certain              |                      |
|                      | jurisdictions.       |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Transportations of   | Only costs           |                      |
| pets.                | associated with      |                      |
|                      | dogs, cats and other |                      |
|                      | house pets are       |                      |
|                      | included. Other      |                      |
|                      | animals (horses,     |                      |
|                      | fish, birds, various |                      |
|                      | rodents, etc.) are   |                      |
|                      | excluded because of  |                      |
|                      | their size, exotic   |                      |
|                      | nature, or           |                      |
|                      | restrictions on      |                      |
|                      | shipping, host       |                      |
|                      | country restrictions |                      |
|                      | and special handling |                      |
|                      | difficulties. Costs  |                      |
|                      | are limited to       |                      |
|                      | transportation and   |                      |
|                      | handling costs,      |                      |
|                      | required to meet the |                      |
|                      | more stringent rules |                      |
|                      | of air carriers, not |                      |
|                      | included are         |                      |
|                      | inoculations,        |                      |
|                      | examinations,        |                      |
|                      | boarding quarantine  |                      |
|                      | or other costs in    |                      |
|                      | the moving process.  |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 302-16.2**       | **What is the        | The miscellaneous    |
|                      | purpose of the       | expenses allowance   |
|                      | miscellaneous        | (MEA) is to help     |
|                      | expenses allowance   | defray some of the   |
|                      | (MEA)?**             | costs incurred due   |
|                      |                      | to relocating. The   |
|                      |                      | MEA is related to    |
|                      |                      | expenses that are    |
|                      |                      | common to living     |
|                      |                      | quarters,            |
|                      |                      | furnishings,         |
|                      |                      | household            |
|                      |                      | appliances, and to   |
|                      |                      | other general types  |
|                      |                      | of costs inherent in |
|                      |                      | relocation of a      |
|                      |                      | place of residence.  |
|                      |                      | (See part 302-10 of  |
|                      |                      | this chapter for     |
|                      |                      | specific costs       |
|                      |                      | normally associated  |
|                      |                      | with relocation of a |
|                      |                      | mobile home dwelling |
|                      |                      | that are covered     |
|                      |                      | under transportation |
|                      |                      | expenses.)           |
+----------------------+----------------------+----------------------+
| **§ 302-16.3**       | **Who is and is not  | See the following    |
|                      | eligible for a       | table for            |
|                      | MEA?**               | eligibility of MEA:  |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **Employees eligible | **Employees not      |                      |
| for MEA**            | eligible for MEA**   |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(a\) Your agency    | \(a\) A new          |                      |
| authorized/approved  | appointee.           |                      |
| a relocation or a    |                      |                      |
| TCS; and.            |                      |                      |
+----------------------+----------------------+----------------------+
| \(b\) You            | \(b\) Authorized SES |                      |
| discontinued and     | "last move home"     |                      |
| established a        | benefits,            |                      |
| residence in         |                      |                      |
| connection with your |                      |                      |
| relocation or TCS;   |                      |                      |
| and.                 |                      |                      |
+----------------------+----------------------+----------------------+
| \(c\) You meet the   | \(c\) Assigned under |                      |
| applicable           | the Government       |                      |
| eligibility          | Employees Training   |                      |
| conditions in part   | Act (5 U.S.C. 4109), |                      |
| 302-1 of this        | or                   |                      |
| chapter; and.        |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| \(d\) You signed the | \(d\) Returning from |                      |
| required service     | an overseas          |                      |
| agreement in part    | assignment for       |                      |
| 302-1 of this        | separation from      |                      |
| chapter.             | Government service.  |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| **§ 302-16.4**       | **Must my agency     | Yes, if you meet the |
|                      | authorize payment of | applicable           |
|                      | a MEA?**             | eligibility          |
|                      |                      | conditions in §      |
|                      |                      | 302-16.3, your       |
|                      |                      | agency must          |
|                      |                      | authorize payment of |
|                      |                      | a MEA.               |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**Subpart B - Employee's Allowance for Miscellaneous Expenses**

+------------------+------------------------+------------------------+
| **§ 302-16.100** | **How will I receive   | You will be reimbursed |
|                  | the MEA?**             | your MEA in accordance |
|                  |                        | with your agency's     |
|                  |                        | internal travel        |
|                  |                        | policy.                |
+------------------+------------------------+------------------------+
| **§ 302-16.101** | **May I receive an     | No, your agency must   |
|                  | advance of funds for   | not authorize an       |
|                  | MEA?**                 | advance of funds for   |
|                  |                        | MEA.                   |
+------------------+------------------------+------------------------+
| **§ 302-16.102** | **What amount may my   | The following amounts  |
|                  | agency reimburse me    | will be paid for       |
|                  | for miscellaneous      | miscellaneous expenses |
|                  | expenses?**            | without support or     |
|                  |                        | documentation of       |
|                  |                        | expenses:              |
|                  |                        |                        |
|                  |                        | \(a\) Either \$500 or  |
|                  |                        | the equivalent of one  |
|                  |                        | week's basic gross     |
|                  |                        | pay, whichever is the  |
|                  |                        | lesser amount, if you  |
|                  |                        | have no immediate      |
|                  |                        | family relocating with |
|                  |                        | you; or                |
|                  |                        |                        |
|                  |                        | \(b\) \$1,000 or the   |
|                  |                        | equivalent of two      |
|                  |                        | weeks' basic gross     |
|                  |                        | pay, whichever is the  |
|                  |                        | lesser amount, if you  |
|                  |                        | have immediate family  |
|                  |                        | members relocating     |
|                  |                        | with you.              |
+------------------+------------------------+------------------------+
| **§ 302-16.103** | **May I claim an       | Yes, you may claim an  |
|                  | amount in excess of    | amount in excess of    |
|                  | that prescribed in §   | that prescribed in §   |
|                  | 302-16.102?**          | 302-16.12 if           |
|                  |                        | authorized by your     |
|                  |                        | agency; and            |
|                  |                        |                        |
|                  |                        | \(a\) Supported by     |
|                  |                        | acceptable statements  |
|                  |                        | of fact, paid bills or |
|                  |                        | other acceptable       |
|                  |                        | evidence justifying    |
|                  |                        | the amounts claimed;   |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(b\) The aggregate    |
|                  |                        | amount does not exceed |
|                  |                        | your basic gross pay   |
|                  |                        | (at the time you       |
|                  |                        | reported for duty, at  |
|                  |                        | your new official      |
|                  |                        | station) for:          |
|                  |                        |                        |
|                  |                        | \(1\) One week if you  |
|                  |                        | are relocating without |
|                  |                        | an immediate family;   |
|                  |                        | or                     |
|                  |                        |                        |
|                  |                        | \(2\) Two weeks if you |
|                  |                        | are relocating with an |
|                  |                        | immediate family.      |
+------------------+------------------------+------------------------+
| **§ 302-16.104** | **Must I document my   | You must show          |
|                  | miscellaneous expenses | documentation of your  |
|                  | to receive             | miscellaneous expenses |
|                  | reimbursement?**       | only when an amount    |
|                  |                        | exceeds that           |
|                  |                        | prescribed in §        |
|                  |                        | 302-16.101.            |
+------------------+------------------------+------------------------+
| **§ 302-16.105** | **What standard of     | You must exercise the  |
|                  | care must I use in     | same care in incurring |
|                  | incurring              | expenses that a        |
|                  | miscellaneous          | prudent person would   |
|                  | expenses?**            | exercise if relocating |
|                  |                        | at personal expense.   |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart C - Agency Responsibilities**

+------------------+------------------------+------------------------+
| **§ 302-16.200** | **What governing       | For MEAs, you must     |
|                  | policies must we       | establish policies and |
|                  | establish for MEA?**   | procedures governing:  |
|                  |                        |                        |
|                  |                        | \(a\) Who will         |
|                  |                        | determine whether      |
|                  |                        | payment for an amount  |
|                  |                        | in excess of the flat  |
|                  |                        | MEA is appropriate;    |
|                  |                        | and                    |
|                  |                        |                        |
|                  |                        | \(b\) How you will pay |
|                  |                        | a MEA in accordance    |
|                  |                        | with § 302-16.3 and    |
|                  |                        | 302-16.4.              |
+------------------+------------------------+------------------------+
| **§ 302-16.201** | **How should we        | You should limit       |
|                  | administer the         | payment of             |
|                  | authorization and      | miscellaneous expenses |
|                  | payment of             | to only those expenses |
|                  | miscellaneous          | that are necessary.    |
|                  | expenses?**            |                        |
+------------------+------------------------+------------------------+
| **§ 302-16.202** | **Are there any        | Yes, a MEA cannot be   |
|                  | restrictions to the    | used to reimburse:     |
|                  | types of costs we may  |                        |
|                  | cover?**               | \(a\) Costs or         |
|                  |                        | expenses incurred      |
|                  |                        | which exceed maximums  |
|                  |                        | provided by statute or |
|                  |                        | in this subtitle;      |
|                  |                        |                        |
|                  |                        | \(b\) Costs or         |
|                  |                        | expenses incurred but  |
|                  |                        | which are disallowed   |
|                  |                        | elsewhere in this      |
|                  |                        | subtitle;              |
|                  |                        |                        |
|                  |                        | \(c\) Costs reimbursed |
|                  |                        | under other provisions |
|                  |                        | of law or regulations; |
|                  |                        |                        |
|                  |                        | \(d\) Costs or         |
|                  |                        | expenses incurred for  |
|                  |                        | reasons of personal    |
|                  |                        | taste or preference    |
|                  |                        | and not required       |
|                  |                        | because of the move;   |
|                  |                        |                        |
|                  |                        | \(e\) Losses covered   |
|                  |                        | by insurance;          |
|                  |                        |                        |
|                  |                        | \(f\) Fines or other   |
|                  |                        | penalties imposed upon |
|                  |                        | the employee or        |
|                  |                        | members of his/her     |
|                  |                        | immediate family;      |
|                  |                        |                        |
|                  |                        | \(g\) Judgements,      |
|                  |                        | court costs, and       |
|                  |                        | similar expenses       |
|                  |                        | growing out of civil   |
|                  |                        | actions; or            |
|                  |                        |                        |
|                  |                        | \(h\) Any other        |
|                  |                        | expenses brought about |
|                  |                        | by circumstances,      |
|                  |                        | factors, or actions in |
|                  |                        | which the move to a    |
|                  |                        | new duty station was   |
|                  |                        | not the proximate      |
|                  |                        | cause.                 |
+------------------+------------------------+------------------------+
| **§ 302-16.203** | **What are examples of | Examples of costs      |
|                  | types of costs not     | which are not          |
|                  | covered by the MEA?**  | reimbursable from this |
|                  |                        | allowance are:         |
|                  |                        |                        |
|                  |                        | \(a\) Losses in        |
|                  |                        | selling or buying real |
|                  |                        | and personal property  |
|                  |                        | and cost related to    |
|                  |                        | such transactions;     |
|                  |                        |                        |
|                  |                        | \(b\) Cost of          |
|                  |                        | additional insurance   |
|                  |                        | on household goods     |
|                  |                        | while in transit to    |
|                  |                        | the new official       |
|                  |                        | station or cost of     |
|                  |                        | loss or damage to such |
|                  |                        | property;              |
|                  |                        |                        |
|                  |                        | \(c\) Additional costs |
|                  |                        | of moving household    |
|                  |                        | goods caused by        |
|                  |                        | exceeding the maximum  |
|                  |                        | weight limitation;     |
|                  |                        |                        |
|                  |                        | \(d\) Costs of newly   |
|                  |                        | acquired items, such   |
|                  |                        | as the purchase or     |
|                  |                        | installation cost of   |
|                  |                        | new rugs or draperies; |
|                  |                        |                        |
|                  |                        | \(e\) Higher income,   |
|                  |                        | real estate, sales, or |
|                  |                        | other taxes as the     |
|                  |                        | result of establishing |
|                  |                        | residence in the new   |
|                  |                        | locality;              |
|                  |                        |                        |
|                  |                        | \(f\) Fines imposed    |
|                  |                        | for traffic            |
|                  |                        | infractions while en   |
|                  |                        | route to the new       |
|                  |                        | official station       |
|                  |                        | locality;              |
|                  |                        |                        |
|                  |                        | \(g\) Accident         |
|                  |                        | insurance premiums or  |
|                  |                        | liability costs        |
|                  |                        | incurred in connection |
|                  |                        | with travel to the new |
|                  |                        | official station       |
|                  |                        | locality, or any other |
|                  |                        | liability imposed upon |
|                  |                        | the employee for       |
|                  |                        | uninsured damages      |
|                  |                        | caused by accidents    |
|                  |                        | for which he/she or a  |
|                  |                        | member of his/her      |
|                  |                        | immediate family is    |
|                  |                        | held responsible;      |
|                  |                        |                        |
|                  |                        | \(h\) Losses as the    |
|                  |                        | result of sale or      |
|                  |                        | disposal of items of   |
|                  |                        | personal property not  |
|                  |                        | considered convenient  |
|                  |                        | or practicable to      |
|                  |                        | move;                  |
|                  |                        |                        |
|                  |                        | \(i\) Damage or loss   |
|                  |                        | of clothing, luggage,  |
|                  |                        | or other personal      |
|                  |                        | effects while          |
|                  |                        | traveling to the new   |
|                  |                        | official station       |
|                  |                        | locality;              |
|                  |                        |                        |
|                  |                        | \(j\) Subsistence,     |
|                  |                        | transportation, or     |
|                  |                        | mileage expenses in    |
|                  |                        | excess of the amounts  |
|                  |                        | reimbursed as per diem |
|                  |                        | or other allowances    |
|                  |                        | under this regulation; |
|                  |                        |                        |
|                  |                        | \(k\) Medical expenses |
|                  |                        | due to illness or      |
|                  |                        | injuries while en      |
|                  |                        | route to the new       |
|                  |                        | official station or    |
|                  |                        | while living in        |
|                  |                        | temporary quarters at  |
|                  |                        | Government expense     |
|                  |                        | under the provisions   |
|                  |                        | of this chapter; or    |
|                  |                        |                        |
|                  |                        | \(l\) Costs incurred   |
|                  |                        | in connections with    |
|                  |                        | structural alterations |
|                  |                        | (remodeling or         |
|                  |                        | modernizing of living  |
|                  |                        | quarters, garages or   |
|                  |                        | other buildings to     |
|                  |                        | accommodate            |
|                  |                        | privately-owned        |
|                  |                        | automobiles,           |
|                  |                        | appliances or          |
|                  |                        | equipment; or the cost |
|                  |                        | of replacing or        |
|                  |                        | repairing worn-out or  |
|                  |                        | defective appliances,  |
|                  |                        | or equipment shipped   |
|                  |                        | to the new location).  |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**PART 302-17 - RELOCATION INCOME TAX (RIT) ALLOWANCE**

Sec.

  ------------------------- -------------------------------------------------------------------------
  302-17.1                  Authority.
                            
  302-17.2                  Coverage.
  302-17.3                  Types of moving expenses or allowances covered and general limitations.
  302-17.4                  Exclusions from coverage.
  302-17.5                  Definitions and discussion of terms.
  302-17.6                  Procedures in general.
  302-17.7                  Procedures for determining the WTA in Year 1.
  302-17.8                  Rules and procedures for determining the RIT allowance in Year 2.
  302-17.9                  Responsibilities.
  302-17.10                 Claims for payment and supporting documentation and verification.
  302-17.11                 Violation of service agreement.
  302-17.12                 Advance of funds.
  302-17.13                 Source references.
                            
  Appendix A to chapter -   Federal Tax Tables for RIT Allowance
  Appendix B to chapter -   State Tax Tables for RIT Allowance
  Appendix C to chapter -   Federal Tax Tables for RIT Allowance\--Year 2
                            
  Appendix D to chapter -   Puerto Rico Tax Tables for RIT Allowance
                            
  ------------------------- -------------------------------------------------------------------------

**Authority:**5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, 36 FR 13747,
3 CFR, 1971-1975 Comp., p. 586.

+----------------------+----------------------+----------------------+
| **§ 302-17.1**       | **Authority.**       | Payment of a         |
|                      |                      | relocation income    |
|                      |                      | tax (RIT) allowance  |
|                      |                      | is authorized to     |
|                      |                      | reimburse eligible   |
|                      |                      | transferred          |
|                      |                      | employees for        |
|                      |                      | substantially all of |
|                      |                      | the additional       |
|                      |                      | Federal, State, and  |
|                      |                      | local income taxes   |
|                      |                      | incurred by the      |
|                      |                      | employee, or by the  |
|                      |                      | employee and spouse  |
|                      |                      | if a joint tax       |
|                      |                      | return is filed, as  |
|                      |                      | a result of certain  |
|                      |                      | travel and           |
|                      |                      | transportation       |
|                      |                      | expense and          |
|                      |                      | relocation           |
|                      |                      | allowances which are |
|                      |                      | furnished in kind,   |
|                      |                      | or for which         |
|                      |                      | reimbursement or an  |
|                      |                      | allowance is         |
|                      |                      | provided by the      |
|                      |                      | Government. Payment  |
|                      |                      | of the RIT allowance |
|                      |                      | also is authorized   |
|                      |                      | for income taxes     |
|                      |                      | paid to the          |
|                      |                      | Commonwealth of      |
|                      |                      | Puerto Rico, the     |
|                      |                      | Commonwealth of the  |
|                      |                      | Northern Mariana     |
|                      |                      | Islands, and the     |
|                      |                      | U.S. possessions in  |
|                      |                      | accordance with a    |
|                      |                      | decision of the      |
|                      |                      | Comptroller General  |
|                      |                      | of the United States |
|                      |                      | (67 Comp. Gen. 135   |
|                      |                      | (1987)). The RIT     |
|                      |                      | allowance shall be   |
|                      |                      | calculated and paid  |
|                      |                      | as provided in this  |
|                      |                      | part.                |
+----------------------+----------------------+----------------------+
| **§ 302-17.2**       | **Coverage.**        | \(a\) Eligible       |
|                      |                      | employees. Payment   |
|                      |                      | of a RIT allowance   |
|                      |                      | is authorized for    |
|                      |                      | employees            |
|                      |                      | transferred on or    |
|                      |                      | after November 14,   |
|                      |                      | 1983, in the         |
|                      |                      | interest of the      |
|                      |                      | Government from one  |
|                      |                      | official station to  |
|                      |                      | another for          |
|                      |                      | permanent duty. The  |
|                      |                      | effective date of an |
|                      |                      | employee's transfer  |
|                      |                      | is the date the      |
|                      |                      | employee reports for |
|                      |                      | duty at the new      |
|                      |                      | official station as  |
|                      |                      | provided in part     |
|                      |                      | 300.3 of this title. |
|                      |                      |                      |
|                      |                      | \(b\) Individuals    |
|                      |                      | not covered. The     |
|                      |                      | provisions of this   |
|                      |                      | part are not         |
|                      |                      | applicable to the    |
|                      |                      | following            |
|                      |                      | individuals or       |
|                      |                      | employees:           |
|                      |                      |                      |
|                      |                      | \(1\) New            |
|                      |                      | appointees;          |
|                      |                      |                      |
|                      |                      | \(2\) Employees      |
|                      |                      | assigned under the   |
|                      |                      | Government Employees |
|                      |                      | Training Act (see 5  |
|                      |                      | U.S.C. 4109); or     |
|                      |                      |                      |
|                      |                      | \(3\) Employees      |
|                      |                      | returning from       |
|                      |                      | overseas assignments |
|                      |                      | for the purpose of   |
|                      |                      | separation.          |
+----------------------+----------------------+----------------------+
| **§ 302-17.3**       | **Types of moving    | The RIT allowance is |
|                      | expenses or          | limited by law as to |
|                      | allowances covered   | the types of moving  |
|                      | and general          | expenses that can be |
|                      | limitations.**       | covered. The law     |
|                      |                      | authorizes           |
|                      |                      | reimbursement of     |
|                      |                      | additional income    |
|                      |                      | taxes resulting from |
|                      |                      | certain moving       |
|                      |                      | expenses furnished   |
|                      |                      | in kind or for which |
|                      |                      | reimbursement or an  |
|                      |                      | allowance is         |
|                      |                      | provided to the      |
|                      |                      | transferred employee |
|                      |                      | by the Government.   |
|                      |                      | However, such moving |
|                      |                      | expenses are covered |
|                      |                      | by the RIT allowance |
|                      |                      | only to the extent   |
|                      |                      | that they are        |
|                      |                      | actually paid or     |
|                      |                      | incurred, and are    |
|                      |                      | not allowable as a   |
|                      |                      | moving expense       |
|                      |                      | deduction for tax    |
|                      |                      | purposes. The types  |
|                      |                      | of expenses or       |
|                      |                      | allowances listed in |
|                      |                      | paragraphs (a)       |
|                      |                      | through (i) of this  |
|                      |                      | section, are covered |
|                      |                      | by the RIT allowance |
|                      |                      | within the           |
|                      |                      | limitations          |
|                      |                      | discussed.           |
|                      |                      |                      |
|                      |                      | \(a\) En route       |
|                      |                      | travel. Travel       |
|                      |                      | (including per diem) |
|                      |                      | and transportation   |
|                      |                      | expenses of the      |
|                      |                      | transferred employee |
|                      |                      | and immediate family |
|                      |                      | for en route travel  |
|                      |                      | from the old         |
|                      |                      | official station to  |
|                      |                      | the new official     |
|                      |                      | station. (See part   |
|                      |                      | 302-4 of this        |
|                      |                      | chapter.)            |
|                      |                      |                      |
|                      |                      | \(b\) Household      |
|                      |                      | goods shipment.      |
|                      |                      | Transportation       |
|                      |                      | (including temporary |
|                      |                      | storage) expenses    |
|                      |                      | for movement of      |
|                      |                      | household goods from |
|                      |                      | the old official     |
|                      |                      | station to the new   |
|                      |                      | official station.    |
|                      |                      | (See part 302-7 of   |
|                      |                      | this chapter.)       |
|                      |                      |                      |
|                      |                      | \(c\) Extended       |
|                      |                      | storage expenses.    |
|                      |                      | Allowable expenses   |
|                      |                      | for extended storage |
|                      |                      | of household goods   |
|                      |                      | belonging to an      |
|                      |                      | employee transferred |
|                      |                      | on or after November |
|                      |                      | 14, 1983, through    |
|                      |                      | October 11, 1984, to |
|                      |                      | an isolated location |
|                      |                      | in the continental   |
|                      |                      | United States. (See  |
|                      |                      | part 302-8, of this  |
|                      |                      | chapter extended     |
|                      |                      | storage expenses are |
|                      |                      | not covered by the   |
|                      |                      | RIT allowance for    |
|                      |                      | transfers on or      |
|                      |                      | after October 12,    |
|                      |                      | 1984.) (See §        |
|                      |                      | 302-17.4(c) of this  |
|                      |                      | chapter.)            |
|                      |                      |                      |
|                      |                      | \(d\) Mobile home    |
|                      |                      | movement. Expenses   |
|                      |                      | for the movement of  |
|                      |                      | a mobile home for    |
|                      |                      | use as a residence   |
|                      |                      | when movement is     |
|                      |                      | authorized instead   |
|                      |                      | of shipment and      |
|                      |                      | temporary storage of |
|                      |                      | household goods.     |
|                      |                      | (See part 302-10 of  |
|                      |                      | this chapter.)       |
|                      |                      |                      |
|                      |                      | \(e\) Househunting   |
|                      |                      | trip. Travel         |
|                      |                      | (including per diem) |
|                      |                      | and transportation   |
|                      |                      | expenses of the      |
|                      |                      | employee and spouse  |
|                      |                      | for one round trip   |
|                      |                      | to the new official  |
|                      |                      | station to seek      |
|                      |                      | permanent residence  |
|                      |                      | quarters. (See part  |
|                      |                      | 302-5 of this        |
|                      |                      | chapter.)            |
|                      |                      |                      |
|                      |                      | \(f\) Temporary      |
|                      |                      | quarters.            |
|                      |                      | Subsistence expenses |
|                      |                      | of the employee and  |
|                      |                      | immediate family     |
|                      |                      | during occupancy of  |
|                      |                      | temporary quarters.  |
|                      |                      | (See part 302- 6 of  |
|                      |                      | this chapter.)       |
|                      |                      |                      |
|                      |                      | \(g\) Real estate    |
|                      |                      | expenses. Allowable  |
|                      |                      | expenses for the     |
|                      |                      | sale of the          |
|                      |                      | residence (or        |
|                      |                      | expenses of          |
|                      |                      | settlement of an     |
|                      |                      | unexpired lease) at  |
|                      |                      | the old official     |
|                      |                      | station and for      |
|                      |                      | purchase of a home   |
|                      |                      | at the new official  |
|                      |                      | station for which    |
|                      |                      | reimbursement is     |
|                      |                      | received by the      |
|                      |                      | employee. (See part  |
|                      |                      | 302-11 of this       |
|                      |                      | chapter.)            |
|                      |                      |                      |
|                      |                      | \(h\) Miscellaneous  |
|                      |                      | expense allowance. A |
|                      |                      | miscellaneous        |
|                      |                      | expense allowance    |
|                      |                      | for the purpose of   |
|                      |                      | defraying certain    |
|                      |                      | expenses associated  |
|                      |                      | with discontinuing a |
|                      |                      | residence at one     |
|                      |                      | location and         |
|                      |                      | establishing a       |
|                      |                      | residence at the new |
|                      |                      | location in          |
|                      |                      | connection with an   |
|                      |                      | authorized or        |
|                      |                      | approved permanent   |
|                      |                      | change of station.   |
|                      |                      | (See part 302-16 of  |
|                      |                      | this chapter.)       |
|                      |                      |                      |
|                      |                      | \(i\) Relocation     |
|                      |                      | services. Payments,  |
|                      |                      | or portions thereof, |
|                      |                      | made to a relocation |
|                      |                      | service company for  |
|                      |                      | services provided to |
|                      |                      | a transferred        |
|                      |                      | employee (see part   |
|                      |                      | 302-12 of this       |
|                      |                      | chapter), subject to |
|                      |                      | the conditions       |
|                      |                      | stated in this       |
|                      |                      | paragraph and within |
|                      |                      | the general          |
|                      |                      | limitations of this  |
|                      |                      | section applicable   |
|                      |                      | to other covered     |
|                      |                      | expenses.            |
|                      |                      |                      |
|                      |                      | \(1\) For employees  |
|                      |                      | transferred on or    |
|                      |                      | after November 14,   |
|                      |                      | 1983, through        |
|                      |                      | October 11, 1984.    |
|                      |                      | The amount of a      |
|                      |                      | broker's fee or real |
|                      |                      | estate commission,   |
|                      |                      | or other real estate |
|                      |                      | sales transaction    |
|                      |                      | expenses which       |
|                      |                      | normally are         |
|                      |                      | reimbursable to the  |
|                      |                      | employee under §     |
|                      |                      | 302-11.200 of this   |
|                      |                      | chapter, but have    |
|                      |                      | been paid by a       |
|                      |                      | relocation service   |
|                      |                      | company incident to  |
|                      |                      | an assigned sale     |
|                      |                      | from the employee,   |
|                      |                      | provided that such   |
|                      |                      | payments constitute  |
|                      |                      | income to the        |
|                      |                      | employee. For the    |
|                      |                      | purposes of this     |
|                      |                      | regulation, an       |
|                      |                      | assigned sale occurs |
|                      |                      | when an employee     |
|                      |                      | obtains a binding    |
|                      |                      | agreement for the    |
|                      |                      | sale of his/her      |
|                      |                      | residence and        |
|                      |                      | assigns the inherent |
|                      |                      | rights and           |
|                      |                      | obligations of that  |
|                      |                      | agreement to a       |
|                      |                      | relocation company   |
|                      |                      | that is providing    |
|                      |                      | services under       |
|                      |                      | contract with the    |
|                      |                      | employing agency.    |
|                      |                      | For example, if the  |
|                      |                      | employee incurs an   |
|                      |                      | obligation to pay a  |
|                      |                      | specified broker's   |
|                      |                      | fee or real estate   |
|                      |                      | commission under the |
|                      |                      | terms of the sales   |
|                      |                      | agreement, this      |
|                      |                      | obligation along     |
|                      |                      | with the sales       |
|                      |                      | agreement is         |
|                      |                      | assigned to the      |
|                      |                      | relocation company   |
|                      |                      | and may, upon        |
|                      |                      | payment of the       |
|                      |                      | obligation by the    |
|                      |                      | relocation company,  |
|                      |                      | constitute income to |
|                      |                      | the employee. (See § |
|                      |                      | 302-12.7 of this     |
|                      |                      | chapter entitled     |
|                      |                      | "Income tax          |
|                      |                      | consequences of      |
|                      |                      | using relocation     |
|                      |                      | companies.")         |
|                      |                      |                      |
|                      |                      | \(2\) For employees  |
|                      |                      | transferred on or    |
|                      |                      | after October 12,    |
|                      |                      | 1984. Expenses paid  |
|                      |                      | by a relocation      |
|                      |                      | company providing    |
|                      |                      | relocation services  |
|                      |                      | to the transferred   |
|                      |                      | employee pursuant to |
|                      |                      | a contract with the  |
|                      |                      | employing agency to  |
|                      |                      | the extent such      |
|                      |                      | payments constitute  |
|                      |                      | income to the        |
|                      |                      | employee. (See §     |
|                      |                      | 302-12.7 of this     |
|                      |                      | chapter.)            |
+----------------------+----------------------+----------------------+
| **§ 302-17.4**       | **Exclusions from    | The provisions of    |
|                      | coverage.**          | this part are not    |
|                      |                      | applicable to the    |
|                      |                      | following:           |
|                      |                      |                      |
|                      |                      | \(a\) Any tax        |
|                      |                      | liability that may   |
|                      |                      | result from payments |
|                      |                      | by the Government to |
|                      |                      | relocation companies |
|                      |                      | on behalf of         |
|                      |                      | employees            |
|                      |                      | transferred on or    |
|                      |                      | after November 14,   |
|                      |                      | 1983, through        |
|                      |                      | October 11, 1984,    |
|                      |                      | other than the       |
|                      |                      | payments for those   |
|                      |                      | expenses specified   |
|                      |                      | in § 302-17.3(i)(1). |
|                      |                      |                      |
|                      |                      | \(b\) Any tax        |
|                      |                      | liability incurred   |
|                      |                      | for local income     |
|                      |                      | taxes other than     |
|                      |                      | city income tax as a |
|                      |                      | result of moving     |
|                      |                      | expense              |
|                      |                      | reimbursements for   |
|                      |                      | employees            |
|                      |                      | transferred on or    |
|                      |                      | after November 14,   |
|                      |                      | 1983, through        |
|                      |                      | October 11, 1984.    |
|                      |                      | (See definition in § |
|                      |                      | 302-17.5(b).)        |
|                      |                      |                      |
|                      |                      | \(c\) Any tax        |
|                      |                      | liability resulting  |
|                      |                      | from reimbursed      |
|                      |                      | expenses for any     |
|                      |                      | extended storage of  |
|                      |                      | household goods      |
|                      |                      | except as            |
|                      |                      | specifically         |
|                      |                      | provided for in §    |
|                      |                      | 302-17.3(c).         |
|                      |                      |                      |
|                      |                      | \(d\) Any tax        |
|                      |                      | liability resulting  |
|                      |                      | from paid or         |
|                      |                      | reimbursed expenses  |
|                      |                      | for shipment of a    |
|                      |                      | privately owned      |
|                      |                      | automobile.          |
|                      |                      |                      |
|                      |                      | \(e\) Any tax        |
|                      |                      | liability resulting  |
|                      |                      | from an excess of    |
|                      |                      | reimbursed amounts   |
|                      |                      | over the actual      |
|                      |                      | expense paid or      |
|                      |                      | incurred. For        |
|                      |                      | instance, if an      |
|                      |                      | employee's           |
|                      |                      | reimbursement for    |
|                      |                      | the movement of      |
|                      |                      | household goods is   |
|                      |                      | based on the         |
|                      |                      | commuted rate        |
|                      |                      | schedule and his/her |
|                      |                      | actual moving        |
|                      |                      | expenses are less    |
|                      |                      | than the             |
|                      |                      | reimbursement, the   |
|                      |                      | tax liability        |
|                      |                      | resulting from the   |
|                      |                      | difference is not    |
|                      |                      | covered by the RIT   |
|                      |                      | allowance. (See §    |
|                      |                      | 302-17.8(c)(2)(i).)  |
|                      |                      |                      |
|                      |                      | \(f\) Any tax        |
|                      |                      | liability resulting  |
|                      |                      | from an employee's   |
|                      |                      | decision not to      |
|                      |                      | deduct moving        |
|                      |                      | expenses for which a |
|                      |                      | tax deduction is     |
|                      |                      | allowable under the  |
|                      |                      | Internal Revenue     |
|                      |                      | Code or appropriate  |
|                      |                      | State and local tax  |
|                      |                      | codes. (See §        |
|                      |                      | 302-17.8(b)(1) and   |
|                      |                      | 302-17.8(c)(2).)     |
|                      |                      |                      |
|                      |                      | \(g\) Any tax        |
|                      |                      | liability resulting  |
|                      |                      | from the payment of  |
|                      |                      | recruitment,         |
|                      |                      | retention, or        |
|                      |                      | relocation bonuses   |
|                      |                      | authorized by the    |
|                      |                      | Office of Personnel  |
|                      |                      | Management pursuant  |
|                      |                      | to 5 U.S.C. 5753 and |
|                      |                      | 5754, or any other   |
|                      |                      | provisions which     |
|                      |                      | allow relocation     |
|                      |                      | payments that are    |
|                      |                      | not reimbursements   |
|                      |                      | for travel,          |
|                      |                      | transportation, and  |
|                      |                      | other expenses       |
|                      |                      | incurred in          |
|                      |                      | relocation.          |
+----------------------+----------------------+----------------------+
| **§ 302-17.5**       | **Definitions and    | For purposes of this |
|                      | discussion of        | part, the following  |
|                      | terms.**             | definitions will     |
|                      |                      | apply:               |
|                      |                      |                      |
|                      |                      | \(a\) State income   |
|                      |                      | tax. A tax, imposed  |
|                      |                      | by a State tax       |
|                      |                      | authority, that is   |
|                      |                      | deductible for       |
|                      |                      | Federal income tax   |
|                      |                      | purposes as a State  |
|                      |                      | income tax under     |
|                      |                      | section 164(a)(3) of |
|                      |                      | the IRC. "State"     |
|                      |                      | means any one of the |
|                      |                      | several States of    |
|                      |                      | the United States    |
|                      |                      | and the District of  |
|                      |                      | Columbia.            |
|                      |                      |                      |
|                      |                      | \(b\) Local income   |
|                      |                      | tax. A tax, imposed  |
|                      |                      | by a recognized city |
|                      |                      | or county tax        |
|                      |                      | authority, that is   |
|                      |                      | deductible for       |
|                      |                      | Federal income tax   |
|                      |                      | purposes as a local  |
|                      |                      | (city or county)     |
|                      |                      | income tax under     |
|                      |                      | section 164(a)(3) of |
|                      |                      | the IRC; except,     |
|                      |                      | that for employees   |
|                      |                      | transferred on or    |
|                      |                      | after November 14,   |
|                      |                      | 1983, through        |
|                      |                      | October 11, 1984,    |
|                      |                      | local income tax     |
|                      |                      | shall be construed   |
|                      |                      | to mean only city    |
|                      |                      | income tax. For      |
|                      |                      | purposes of this     |
|                      |                      | regulation:          |
|                      |                      |                      |
|                      |                      | \(1\) City means any |
|                      |                      | unit of general      |
|                      |                      | local government     |
|                      |                      | which is classified  |
|                      |                      | as a municipality by |
|                      |                      | the Bureau of the    |
|                      |                      | Census, or which is  |
|                      |                      | a town or township   |
|                      |                      | that in the          |
|                      |                      | determination of the |
|                      |                      | Secretary of the     |
|                      |                      | Treasury possesses   |
|                      |                      | powers and performs  |
|                      |                      | functions comparable |
|                      |                      | to those associated  |
|                      |                      | with municipalities, |
|                      |                      | is closely settled,  |
|                      |                      | and contains within  |
|                      |                      | its boundaries no    |
|                      |                      | incorporated places  |
|                      |                      | as defined by the    |
|                      |                      | Bureau of the Census |
|                      |                      | (31 CFR              |
|                      |                      | 215.2(b)(1)).        |
|                      |                      |                      |
|                      |                      | \(2\) County means   |
|                      |                      | any unit of local    |
|                      |                      | general government   |
|                      |                      | which is classified  |
|                      |                      | as a county by the   |
|                      |                      | Bureau of the Census |
|                      |                      | (31 CFR 215.2(e)).   |
|                      |                      |                      |
|                      |                      | \(c\) Covered moving |
|                      |                      | expense              |
|                      |                      | reimbursements or    |
|                      |                      | covered              |
|                      |                      | reimbursements. As   |
|                      |                      | used herein, these   |
|                      |                      | terms include those  |
|                      |                      | moving expenses      |
|                      |                      | listed in § 302-17.3 |
|                      |                      | as being covered by  |
|                      |                      | the RIT allowance    |
|                      |                      | and which may be     |
|                      |                      | furnished in kind,   |
|                      |                      | or for which         |
|                      |                      | reimbursement or an  |
|                      |                      | allowance is         |
|                      |                      | provided by the      |
|                      |                      | Government.          |
|                      |                      |                      |
|                      |                      | \(d\) Covered        |
|                      |                      | taxable              |
|                      |                      | reimbursements.      |
|                      |                      | Covered moving       |
|                      |                      | expense              |
|                      |                      | reimbursements minus |
|                      |                      | the tax deductions   |
|                      |                      | allowable under the  |
|                      |                      | IRC and IRS          |
|                      |                      | regulations for      |
|                      |                      | moving expenses.     |
|                      |                      | (See determination   |
|                      |                      | in § 302-17.8(c).)   |
|                      |                      |                      |
|                      |                      | \(e\) Year 1 or      |
|                      |                      | reimbursement year.  |
|                      |                      | The calendar year in |
|                      |                      | which reimbursement  |
|                      |                      | or payment for       |
|                      |                      | moving expenses is   |
|                      |                      | made to, or for, the |
|                      |                      | employee under the   |
|                      |                      | provisions of this   |
|                      |                      | part. All or part of |
|                      |                      | these reimbursements |
|                      |                      | (see § 302-17.6) are |
|                      |                      | reported to the IRS  |
|                      |                      | as income (wages,    |
|                      |                      | salary, or other     |
|                      |                      | compensation) to the |
|                      |                      | employee for that    |
|                      |                      | tax year under the   |
|                      |                      | provisions of the    |
|                      |                      | IRC and IRS          |
|                      |                      | regulations, and are |
|                      |                      | subject to Federal   |
|                      |                      | tax withholding. The |
|                      |                      | withholding tax      |
|                      |                      | allowance (WTA) (see |
|                      |                      | paragraph (f)(1) of  |
|                      |                      | this section) is     |
|                      |                      | calculated in Year   |
|                      |                      | 1, to cover the      |
|                      |                      | employee's Federal   |
|                      |                      | tax withholding      |
|                      |                      | obligations each     |
|                      |                      | time covered moving  |
|                      |                      | expense              |
|                      |                      | reimbursements are   |
|                      |                      | made that result in  |
|                      |                      | a Federal tax        |
|                      |                      | withholding          |
|                      |                      | obligation. For      |
|                      |                      | purposes of this     |
|                      |                      | part, an advance of  |
|                      |                      | funds for any of the |
|                      |                      | covered moving       |
|                      |                      | expenses is not      |
|                      |                      | considered to be a   |
|                      |                      | reimbursement or a   |
|                      |                      | payment until the    |
|                      |                      | travel voucher       |
|                      |                      | settlement for such  |
|                      |                      | expenses takes       |
|                      |                      | place. If an         |
|                      |                      | employee's           |
|                      |                      | reimbursement for    |
|                      |                      | moving expenses is   |
|                      |                      | spread over more     |
|                      |                      | than one year,       |
|                      |                      | he/she will have     |
|                      |                      | more than one Year   |
|                      |                      | 1.                   |
|                      |                      |                      |
|                      |                      | \(f\) Year 2. The    |
|                      |                      | calendar year in     |
|                      |                      | which a claim for    |
|                      |                      | the RIT allowance is |
|                      |                      | paid.                |
|                      |                      |                      |
|                      |                      | \(1\) Generally,     |
|                      |                      | Year 2 will be the   |
|                      |                      | calendar year        |
|                      |                      | immediately          |
|                      |                      | following Year 1 and |
|                      |                      | in which the         |
|                      |                      | employee files a tax |
|                      |                      | return reflecting    |
|                      |                      | his/her tax          |
|                      |                      | liability for income |
|                      |                      | received in Year 1.  |
|                      |                      | However, there may   |
|                      |                      | be instances where   |
|                      |                      | the employee's       |
|                      |                      | claims submission    |
|                      |                      | and/or payment of    |
|                      |                      | the RIT allowance is |
|                      |                      | delayed beyond the   |
|                      |                      | calendar year        |
|                      |                      | immediately          |
|                      |                      | following Year 1.    |
|                      |                      | (Year 1 will always  |
|                      |                      | be the calendar year |
|                      |                      | that reimbursements  |
|                      |                      | are received; see    |
|                      |                      | paragraph (e) of     |
|                      |                      | this section.) Year  |
|                      |                      | 2 will be the        |
|                      |                      | calendar year in     |
|                      |                      | which the RIT        |
|                      |                      | allowance is         |
|                      |                      | actually paid.       |
|                      |                      |                      |
|                      |                      | \(2\) The RIT        |
|                      |                      | allowance is         |
|                      |                      | calculated in Year 2 |
|                      |                      | and paid to cover    |
|                      |                      | the additional tax   |
|                      |                      | liability (resulting |
|                      |                      | from moving expense  |
|                      |                      | reimbursements       |
|                      |                      | received in Year 1)  |
|                      |                      | not covered by the   |
|                      |                      | WTA paid in Year 1.  |
|                      |                      | If an employee's     |
|                      |                      | covered taxable      |
|                      |                      | reimbursements are   |
|                      |                      | spread over more     |
|                      |                      | than one year,       |
|                      |                      | he/she will have     |
|                      |                      | more than one Year   |
|                      |                      | 2.                   |
|                      |                      |                      |
|                      |                      | \(g\) Federal        |
|                      |                      | withholding tax rate |
|                      |                      | (FWTR). The tax rate |
|                      |                      | applied to           |
|                      |                      | incremental income   |
|                      |                      | to determine the     |
|                      |                      | amount to be         |
|                      |                      | withheld for Federal |
|                      |                      | income tax from      |
|                      |                      | salary or other      |
|                      |                      | compensation such as |
|                      |                      | moving expense       |
|                      |                      | reimbursements.      |
|                      |                      | Because moving       |
|                      |                      | expense              |
|                      |                      | reimbursements       |
|                      |                      | constitute           |
|                      |                      | supplemental wages   |
|                      |                      | for Federal income   |
|                      |                      | tax purposes, the 20 |
|                      |                      | percent flat rate of |
|                      |                      | withholding is       |
|                      |                      | generally applicable |
|                      |                      | to such              |
|                      |                      | reimbursements. (See |
|                      |                      | § 302-17.7(c).)      |
|                      |                      | Agencies should      |
|                      |                      | refer to the         |
|                      |                      | Treasury Financial   |
|                      |                      | Manual, TFM 3-5000,  |
|                      |                      | and applicable IRS   |
|                      |                      | regulations for      |
|                      |                      | complete and up-     |
|                      |                      | to-date information  |
|                      |                      | on this subject.     |
|                      |                      |                      |
|                      |                      | \(h\) Earned income. |
|                      |                      | For purposes of the  |
|                      |                      | RIT allowance,       |
|                      |                      | "earned income"      |
|                      |                      | shall include only   |
|                      |                      | the gross            |
|                      |                      | compensation         |
|                      |                      | (salary, wages, or   |
|                      |                      | other compensation   |
|                      |                      | such as              |
|                      |                      | reimbursement for    |
|                      |                      | moving expenses and  |
|                      |                      | the related WTA (see |
|                      |                      | paragraph (n) of     |
|                      |                      | this section) and    |
|                      |                      | any RIT allowance    |
|                      |                      | (see paragraph (m)   |
|                      |                      | of this section)     |
|                      |                      | paid for moving      |
|                      |                      | expense              |
|                      |                      | reimbursement in a   |
|                      |                      | prior year) that is  |
|                      |                      | reported as income   |
|                      |                      | on IRS Form W-2 for  |
|                      |                      | the employee         |
|                      |                      | (employee and        |
|                      |                      | spouse, if filing    |
|                      |                      | jointly), and if     |
|                      |                      | applicable, the net  |
|                      |                      | earnings (or loss)   |
|                      |                      | for self-employment  |
|                      |                      | income shown on      |
|                      |                      | Schedule SE of the   |
|                      |                      | IRS Form 1040.       |
|                      |                      | Earned income may be |
|                      |                      | from more than one   |
|                      |                      | source. (See §       |
|                      |                      | 302-17.8(d).)        |
|                      |                      |                      |
|                      |                      | \(i\) Marginal tax   |
|                      |                      | rate (MTR). The tax  |
|                      |                      | rate (for example,   |
|                      |                      | 33 percent)          |
|                      |                      | applicable to a      |
|                      |                      | specific increment   |
|                      |                      | of income. The       |
|                      |                      | Federal, Puerto      |
|                      |                      | Rico, and State      |
|                      |                      | marginal tax rates   |
|                      |                      | to be used in        |
|                      |                      | calculating the RIT  |
|                      |                      | allowance are        |
|                      |                      | provided in          |
|                      |                      | appendix-list A      |
|                      |                      | through D of this    |
|                      |                      | part. (See §         |
|                      |                      | 302-17.8(e)(3) for   |
|                      |                      | instructions on      |
|                      |                      | local marginal tax   |
|                      |                      | rate                 |
|                      |                      | determinations.)     |
|                      |                      |                      |
|                      |                      | \(j\) Combined       |
|                      |                      | marginal tax rate    |
|                      |                      | (CMTR). A single     |
|                      |                      | rate determined by   |
|                      |                      | combining the        |
|                      |                      | applicable marginal  |
|                      |                      | tax rates for        |
|                      |                      | Federal (or Puerto   |
|                      |                      | Rico, when           |
|                      |                      | applicable), State,  |
|                      |                      | and local income     |
|                      |                      | taxes, using         |
|                      |                      | formulas provided in |
|                      |                      | § 302-17.8(e)(5).    |
|                      |                      |                      |
|                      |                      | \(k\) Gross-up.      |
|                      |                      | Payment for the      |
|                      |                      | estimated additional |
|                      |                      | income tax liability |
|                      |                      | incurred by an       |
|                      |                      | employee as a result |
|                      |                      | of reimbursements or |
|                      |                      | payments by the      |
|                      |                      | Government for the   |
|                      |                      | covered moving       |
|                      |                      | expenses listed in § |
|                      |                      | 302-17.3.            |
|                      |                      |                      |
|                      |                      | \(l\) Gross-up       |
|                      |                      | formulas. The        |
|                      |                      | formulas used to     |
|                      |                      | determine the amount |
|                      |                      | of the gross-up for  |
|                      |                      | the WTA and the RIT  |
|                      |                      | allowance. The       |
|                      |                      | gross-up formulas    |
|                      |                      | used herein          |
|                      |                      | compensate the       |
|                      |                      | employee for the     |
|                      |                      | initial tax, the tax |
|                      |                      | on tax, etc. Note    |
|                      |                      | that the WTA         |
|                      |                      | gross-up formula in  |
|                      |                      | § 302-17.7(d) is     |
|                      |                      | different than the   |
|                      |                      | RIT gross-up formula |
|                      |                      | prescribed in §      |
|                      |                      | 302-17.8(f).         |
|                      |                      |                      |
|                      |                      | \(m\) RIT allowance. |
|                      |                      | The amount of        |
|                      |                      | payment computed and |
|                      |                      | paid in Year 2 to    |
|                      |                      | cover substantially  |
|                      |                      | all of the estimated |
|                      |                      | additional tax       |
|                      |                      | liability incurred   |
|                      |                      | as a result of the   |
|                      |                      | covered moving       |
|                      |                      | expense              |
|                      |                      | reimbursements       |
|                      |                      | received in Year 1.  |
|                      |                      |                      |
|                      |                      | \(n\) Withholding    |
|                      |                      | tax allowance (WTA). |
|                      |                      | The withholding tax  |
|                      |                      | allowance (WTA),     |
|                      |                      | paid in Year 1,      |
|                      |                      | covers the           |
|                      |                      | employee's Federal   |
|                      |                      | income tax           |
|                      |                      | withholding          |
|                      |                      | liability on covered |
|                      |                      | taxable              |
|                      |                      | reimbursements       |
|                      |                      | received in Year 1.  |
|                      |                      | The amount is        |
|                      |                      | computed by applying |
|                      |                      | the withholding      |
|                      |                      | gross-up formula     |
|                      |                      | prescribed in §      |
|                      |                      | 302-17.7(d) (using   |
|                      |                      | the Federal          |
|                      |                      | withholding tax      |
|                      |                      | rate) each time that |
|                      |                      | a Federal            |
|                      |                      | withholding          |
|                      |                      | obligation is        |
|                      |                      | incurred on covered  |
|                      |                      | moving expense       |
|                      |                      | reimbursements       |
|                      |                      | received in Year 1.  |
|                      |                      | Grossing-up the      |
|                      |                      | Federal withholding  |
|                      |                      | amount protects the  |
|                      |                      | employee from using  |
|                      |                      | part of his/her      |
|                      |                      | moving expense       |
|                      |                      | reimbursement to pay |
|                      |                      | Federal withholding  |
|                      |                      | taxes. (See §        |
|                      |                      | 302-17.7.)           |
|                      |                      |                      |
|                      |                      | \(o\) State          |
|                      |                      | gross-up. Payment    |
|                      |                      | for the estimated    |
|                      |                      | additional State     |
|                      |                      | income tax liability |
|                      |                      | incurred by an       |
|                      |                      | employee as a result |
|                      |                      | of reimbursements or |
|                      |                      | payments by the      |
|                      |                      | Government for the   |
|                      |                      | covered moving       |
|                      |                      | expenses listed in § |
|                      |                      | 302-17.3 that are    |
|                      |                      | deductible for       |
|                      |                      | Federal income tax   |
|                      |                      | but not for State    |
|                      |                      | income tax purposes. |
|                      |                      |                      |
|                      |                      | \(p\) State gross-up |
|                      |                      | formula. The formula |
|                      |                      | prescribed in §      |
|                      |                      | 302-17.8(f)(3) to be |
|                      |                      | used in determining  |
|                      |                      | the amount to be     |
|                      |                      | included in the RIT  |
|                      |                      | allowance to         |
|                      |                      | compensate an        |
|                      |                      | employee for the     |
|                      |                      | additional State     |
|                      |                      | income tax incurred  |
|                      |                      | in States that do    |
|                      |                      | not allow the        |
|                      |                      | deduction of moving  |
|                      |                      | expenses.            |
+----------------------+----------------------+----------------------+
| **§ 302-17.6**       | **Procedures in      | \(a\) This           |
|                      | general.**           | regulation sets      |
|                      |                      | forth procedures for |
|                      |                      | the computation and  |
|                      |                      | payment of the RIT   |
|                      |                      | allowance and        |
|                      |                      | defines agency and   |
|                      |                      | employee             |
|                      |                      | responsibilities.    |
|                      |                      | This part does not   |
|                      |                      | require changes to   |
|                      |                      | those internal       |
|                      |                      | fiscal procedures    |
|                      |                      | established by the   |
|                      |                      | individual agencies  |
|                      |                      | pursuant to IRS      |
|                      |                      | regulations, or the  |
|                      |                      | Treasury Financial   |
|                      |                      | Manual, provided     |
|                      |                      | that the intent of   |
|                      |                      | the statute          |
|                      |                      | authorizing the RIT  |
|                      |                      | allowance and this   |
|                      |                      | part are not         |
|                      |                      | disturbed.           |
|                      |                      |                      |
|                      |                      | \(b\) The total      |
|                      |                      | amount reimbursed or |
|                      |                      | paid to the          |
|                      |                      | employee, or on      |
|                      |                      | his/her behalf, for  |
|                      |                      | travel,              |
|                      |                      | transportation, and  |
|                      |                      | other relocation     |
|                      |                      | expenses and         |
|                      |                      | allowances is        |
|                      |                      | includable in the    |
|                      |                      | employee's gross     |
|                      |                      | income pursuant to   |
|                      |                      | the IRC and certain  |
|                      |                      | State or local       |
|                      |                      | government tax       |
|                      |                      | codes. Some moving   |
|                      |                      | expenses for which   |
|                      |                      | reimbursements are   |
|                      |                      | received may be      |
|                      |                      | deducted from income |
|                      |                      | by the employee as   |
|                      |                      | moving expense       |
|                      |                      | deductions, subject  |
|                      |                      | to certain           |
|                      |                      | limitations          |
|                      |                      | prescribed by the    |
|                      |                      | IRS or pertinent     |
|                      |                      | State or local tax   |
|                      |                      | authorities.         |
|                      |                      | Reimbursements for   |
|                      |                      | nondeductible moving |
|                      |                      | expenses are subject |
|                      |                      | to income tax. (See  |
|                      |                      | IRS Publication 521  |
|                      |                      | entitled "Moving     |
|                      |                      | Expenses" and the    |
|                      |                      | appropriate State    |
|                      |                      | and local tax codes  |
|                      |                      | for detailed         |
|                      |                      | information.)        |
|                      |                      |                      |
|                      |                      | \(c\) Usually, if    |
|                      |                      | the employee is      |
|                      |                      | reimbursed for       |
|                      |                      | nondeductible moving |
|                      |                      | expenses, the amount |
|                      |                      | of these             |
|                      |                      | reimbursements is    |
|                      |                      | subject to           |
|                      |                      | withholding of       |
|                      |                      | Federal income tax   |
|                      |                      | in accordance with   |
|                      |                      | IRS regulations at   |
|                      |                      | the time of          |
|                      |                      | reimbursement. Under |
|                      |                      | existing fiscal      |
|                      |                      | procedures, the      |
|                      |                      | amount of the        |
|                      |                      | employee's           |
|                      |                      | withholding          |
|                      |                      | obligation is        |
|                      |                      | usually deducted     |
|                      |                      | either from          |
|                      |                      | reimbursements for   |
|                      |                      | the moving expenses  |
|                      |                      | at the time of       |
|                      |                      | reimbursement or     |
|                      |                      | from the employee's  |
|                      |                      | salary. (See         |
|                      |                      | Treasury Financial   |
|                      |                      | Manual.)             |
|                      |                      |                      |
|                      |                      | \(d\) Payment of a   |
|                      |                      | WTA established      |
|                      |                      | herein will offset   |
|                      |                      | deductions for the   |
|                      |                      | Federal income tax   |
|                      |                      | withholding on       |
|                      |                      | moving expense       |
|                      |                      | reimbursements, and  |
|                      |                      | on the WTA itself,   |
|                      |                      | from the employee's  |
|                      |                      | moving expense       |
|                      |                      | reimbursements or    |
|                      |                      | from salary.         |
|                      |                      |                      |
|                      |                      | \(e\) The total      |
|                      |                      | amount of the RIT    |
|                      |                      | allowance can be     |
|                      |                      | computed after the   |
|                      |                      | end of Year 1 as     |
|                      |                      | soon as the earned   |
|                      |                      | income level, income |
|                      |                      | tax filing status,   |
|                      |                      | total covered        |
|                      |                      | taxable              |
|                      |                      | reimbursements, and  |
|                      |                      | the applicable       |
|                      |                      | marginal tax rates   |
|                      |                      | can be determined.   |
|                      |                      | Employee claims for  |
|                      |                      | the RIT allowance    |
|                      |                      | should be submitted  |
|                      |                      | in accordance with   |
|                      |                      | this part and the    |
|                      |                      | employing agency's   |
|                      |                      | procedures.          |
|                      |                      |                      |
|                      |                      | \(f\) Procedures are |
|                      |                      | prescribed in §      |
|                      |                      | 302-17.7 and         |
|                      |                      | 302-17.8 for         |
|                      |                      | computation and      |
|                      |                      | payment of the WTA   |
|                      |                      | and the RIT          |
|                      |                      | allowance. These     |
|                      |                      | procedures are built |
|                      |                      | on existing fiscal   |
|                      |                      | procedures and IRS   |
|                      |                      | regulations          |
|                      |                      | regarding reporting  |
|                      |                      | of employee income   |
|                      |                      | from reimbursements  |
|                      |                      | and withholding of   |
|                      |                      | taxes on             |
|                      |                      | supplemental wages.  |
+----------------------+----------------------+----------------------+
| **§ 302-17.7**       | **Procedures for     | \(a\) General rules. |
|                      | determining the WTA  | The WTA is designed  |
|                      | in Year 1.**         | to cover only the    |
|                      |                      | employee's           |
|                      |                      | withholding tax      |
|                      |                      | obligation for       |
|                      |                      | Federal income taxes |
|                      |                      | on income resulting  |
|                      |                      | from covered moving  |
|                      |                      | expense              |
|                      |                      | reimbursements. (See |
|                      |                      | definition in §      |
|                      |                      | 302-17.5(c).) Other  |
|                      |                      | withholding tax      |
|                      |                      | obligations, if any, |
|                      |                      | such as for social   |
|                      |                      | security taxes or    |
|                      |                      | for State and/or     |
|                      |                      | local income taxes   |
|                      |                      | on income resulting  |
|                      |                      | from moving expense  |
|                      |                      | reimbursements shall |
|                      |                      | not be included in   |
|                      |                      | the calculation of   |
|                      |                      | the WTA payment. The |
|                      |                      | amount of the WTA is |
|                      |                      | equal to the Federal |
|                      |                      | income tax           |
|                      |                      | withholding          |
|                      |                      | obligation incurred  |
|                      |                      | by the employee on   |
|                      |                      | covered moving       |
|                      |                      | expense              |
|                      |                      | reimbursements       |
|                      |                      | (which are not       |
|                      |                      | offset by deductible |
|                      |                      | moving expenses) and |
|                      |                      | on the WTA itself.   |
|                      |                      | Each time covered    |
|                      |                      | moving expense       |
|                      |                      | reimbursements are   |
|                      |                      | paid to or on behalf |
|                      |                      | of the employee, the |
|                      |                      | WTA shall be         |
|                      |                      | calculated,          |
|                      |                      | accounted for, and   |
|                      |                      | reported as provided |
|                      |                      | in paragraphs (b)    |
|                      |                      | through (g) of this  |
|                      |                      | section.             |
|                      |                      |                      |
|                      |                      | \(b\) Determination  |
|                      |                      | of amount of         |
|                      |                      | reimbursement        |
|                      |                      | subject to           |
|                      |                      | withholding. Under   |
|                      |                      | IRS regulations,     |
|                      |                      | income resulting     |
|                      |                      | from reimbursements  |
|                      |                      | for nondeductible    |
|                      |                      | moving expenses is   |
|                      |                      | subject to           |
|                      |                      | withholding of       |
|                      |                      | Federal income       |
|                      |                      | taxes. (See IRS      |
|                      |                      | Publication 521,     |
|                      |                      | "Moving Expenses.")  |
|                      |                      | There are some       |
|                      |                      | moving expenses      |
|                      |                      | which may be         |
|                      |                      | reimbursed but are   |
|                      |                      | not covered taxable  |
|                      |                      | reimbursements (see  |
|                      |                      | definition in § 302- |
|                      |                      | 17.5(d)) for         |
|                      |                      | purposes of the WTA  |
|                      |                      | and RIT allowance    |
|                      |                      | calculations, such   |
|                      |                      | as extended storage  |
|                      |                      | of household goods.  |
|                      |                      | (See exclusions in § |
|                      |                      | 302- 17.4.)          |
|                      |                      | Therefore, the       |
|                      |                      | actual amount of the |
|                      |                      | covered taxable      |
|                      |                      | reimbursements may   |
|                      |                      | be different than    |
|                      |                      | the amount of        |
|                      |                      | nondeductible moving |
|                      |                      | expenses subject to  |
|                      |                      | Federal income tax   |
|                      |                      | withholding. The     |
|                      |                      | difference in these  |
|                      |                      | amounts should not   |
|                      |                      | be substantial;      |
|                      |                      | therefore, the       |
|                      |                      | amount of            |
|                      |                      | nondeductible moving |
|                      |                      | expenses subject to  |
|                      |                      | Federal income tax   |
|                      |                      | withholding, as      |
|                      |                      | determined by the    |
|                      |                      | agency pursuant to   |
|                      |                      | IRS regulations, may |
|                      |                      | be used in           |
|                      |                      | calculating the WTA. |
|                      |                      | (Note that the RIT   |
|                      |                      | calculation          |
|                      |                      | procedure in §       |
|                      |                      | 302-17.8 requires    |
|                      |                      | determination of     |
|                      |                      | covered taxable      |
|                      |                      | reimbursements.)     |
|                      |                      |                      |
|                      |                      | \(c\) Determination  |
|                      |                      | of Federal           |
|                      |                      | withholding tax rate |
|                      |                      | (FWTR). Moving       |
|                      |                      | expense              |
|                      |                      | reimbursements       |
|                      |                      | constitute           |
|                      |                      | supplemental wages   |
|                      |                      | for Federal income   |
|                      |                      | tax purposes.        |
|                      |                      | Therefore, an agency |
|                      |                      | must withhold at the |
|                      |                      | withholding rate     |
|                      |                      | applicable to        |
|                      |                      | supplemental wages.  |
|                      |                      | Currently, the       |
|                      |                      | supplemental wages   |
|                      |                      | withholding rate is  |
|                      |                      | 28 percent. The      |
|                      |                      | supplemental wages   |
|                      |                      | withholding rate     |
|                      |                      | should be used in    |
|                      |                      | calculating the WTA  |
|                      |                      | unless under an      |
|                      |                      | agency's withholding |
|                      |                      | procedures a         |
|                      |                      | different            |
|                      |                      | withholding rate is  |
|                      |                      | used pursuant to IRS |
|                      |                      | tax regulations. In  |
|                      |                      | such cases, the      |
|                      |                      | applicable           |
|                      |                      | withholding rate     |
|                      |                      | shall be substituted |
|                      |                      | for the supplemental |
|                      |                      | wages withholding    |
|                      |                      | rate in the          |
|                      |                      | calculation shown in |
|                      |                      | paragraph (d) of     |
|                      |                      | this section.        |
|                      |                      |                      |
|                      |                      | \(d\) Calculation of |
|                      |                      | the WTA. The WTA is  |
|                      |                      | calculated by        |
|                      |                      | substituting the     |
|                      |                      | amounts determined   |
|                      |                      | in paragraphs (b)    |
|                      |                      | and (c) of this      |
|                      |                      | section into the     |
|                      |                      | following WTA        |
|                      |                      | gross-up formula:    |
|                      |                      |                      |
|                      |                      | Formula:             |
|                      |                      |                      |
|                      |                      |            X         |
|                      |                      |                      |
|                      |                      | Y =                  |
|                      |                      | \-\-\-\-             |
|                      |                      | \-\-\-\-\-\-\-\--(N) |
|                      |                      |                      |
|                      |                      |            1-X       |
|                      |                      |                      |
|                      |                      | Where:               |
|                      |                      |                      |
|                      |                      | Y = WTA              |
|                      |                      |                      |
|                      |                      | X = FWTR (generally, |
|                      |                      | 28 percent)          |
|                      |                      |                      |
|                      |                      | N = nondeductible    |
|                      |                      | moving               |
|                      |                      | expenses/covered     |
|                      |                      | taxable              |
|                      |                      | reimbursements       |
|                      |                      |                      |
|                      |                      | Example:             |
|                      |                      |                      |
|                      |                      | If:                  |
|                      |                      |                      |
|                      |                      | X = 28 percent       |
|                      |                      |                      |
|                      |                      | N = \$20,000         |
|                      |                      |                      |
|                      |                      | Then:                |
|                      |                      |                      |
|                      |                      |            .28       |
|                      |                      |                      |
|                      |                      | Y =                  |
|                      |                      | \-\-\-\-\-\-\-\      |
|                      |                      | -\-\-\-\--(\$20,000) |
|                      |                      |                      |
|                      |                      |           1.00 - .28 |
|                      |                      |                      |
|                      |                      | Y = .3889 (\$20,000) |
|                      |                      |                      |
|                      |                      | Y = \$7778.00        |
|                      |                      |                      |
|                      |                      | \(e\) WTA payment    |
|                      |                      | and employee         |
|                      |                      | agreement for        |
|                      |                      | repayment.           |
|                      |                      |                      |
|                      |                      | \(1\) The WTA may be |
|                      |                      | calculated several   |
|                      |                      | times within Year 1  |
|                      |                      | if reimbursements    |
|                      |                      | for moving expenses  |
|                      |                      | are made on more     |
|                      |                      | than one travel      |
|                      |                      | voucher. Each time   |
|                      |                      | an employee is       |
|                      |                      | reimbursed for       |
|                      |                      | moving expenses      |
|                      |                      | which are subject to |
|                      |                      | Federal tax          |
|                      |                      | withholding in       |
|                      |                      | accordance with the  |
|                      |                      | IRS regulations, the |
|                      |                      | WTA will be          |
|                      |                      | calculated and paid  |
|                      |                      | unless the employee  |
|                      |                      | fails to comply with |
|                      |                      | the requirements in  |
|                      |                      | paragraph (e)(2) of  |
|                      |                      | this section.        |
|                      |                      |                      |
|                      |                      | \(2\) The employee   |
|                      |                      | shall be required to |
|                      |                      | agree in writing to  |
|                      |                      | repay any excess     |
|                      |                      | amount paid to       |
|                      |                      | him/her in Year 1    |
|                      |                      | (see §               |
|                      |                      | 302-17.8(f)(5) and   |
|                      |                      | 302-17.9(b)(3)), and |
|                      |                      | submit the required  |
|                      |                      | certified tax        |
|                      |                      | information and      |
|                      |                      | claim for his/her    |
|                      |                      | RIT allowance within |
|                      |                      | a reasonable length  |
|                      |                      | of time (as          |
|                      |                      | determined by the    |
|                      |                      | agency) after the    |
|                      |                      | close of Year 1.     |
|                      |                      | Failure of the       |
|                      |                      | employee to comply   |
|                      |                      | with this            |
|                      |                      | requirement will     |
|                      |                      | preclude the         |
|                      |                      | agency's payment of  |
|                      |                      | the WTA. The entire  |
|                      |                      | WTA will be          |
|                      |                      | considered an excess |
|                      |                      | payment if the RIT   |
|                      |                      | allowance claim is   |
|                      |                      | not submitted in a   |
|                      |                      | timely manner to     |
|                      |                      | settle the RIT       |
|                      |                      | allowance account.   |
|                      |                      |                      |
|                      |                      | \(f\) Determination  |
|                      |                      | of employee's        |
|                      |                      | withholding tax on   |
|                      |                      | WTA. Since the       |
|                      |                      | amount of the WTA is |
|                      |                      | considered income to |
|                      |                      | the employee, it is  |
|                      |                      | subject to the same  |
|                      |                      | tax withholding      |
|                      |                      | requirements as all  |
|                      |                      | other moving expense |
|                      |                      | reimbursements. (See |
|                      |                      | Treasury Financial   |
|                      |                      | Manual, Section      |
|                      |                      | 4080, Moving Expense |
|                      |                      | Reimbursements, for  |
|                      |                      | withholding          |
|                      |                      | requirements.)       |
|                      |                      |                      |
|                      |                      | \(g\) End of year    |
|                      |                      | reporting. At the    |
|                      |                      | end of the year,     |
|                      |                      | agencies generally   |
|                      |                      | are required to      |
|                      |                      | issue IRS Form(s)    |
|                      |                      | W-2 for each         |
|                      |                      | employee showing     |
|                      |                      | total gross          |
|                      |                      | compensation         |
|                      |                      | (including moving    |
|                      |                      | expense              |
|                      |                      | reimbursements) and  |
|                      |                      | the applicable       |
|                      |                      | amount of Federal    |
|                      |                      | taxes withheld. For  |
|                      |                      | tax reporting        |
|                      |                      | purposes, the WTA is |
|                      |                      | to be treated as a   |
|                      |                      | moving expense       |
|                      |                      | reimbursement. The   |
|                      |                      | total amount of the  |
|                      |                      | employee's WTA's     |
|                      |                      | paid during the year |
|                      |                      | as well as the       |
|                      |                      | amount of moving     |
|                      |                      | expense              |
|                      |                      | reimbursements       |
|                      |                      | should be included   |
|                      |                      | as income on the     |
|                      |                      | employee's Form W-2. |
|                      |                      | The Federal tax      |
|                      |                      | withholding amount   |
|                      |                      | applicable to the    |
|                      |                      | moving expense       |
|                      |                      | reimbursements and   |
|                      |                      | the WTA should also  |
|                      |                      | be included on the   |
|                      |                      | employee's Form W-2. |
|                      |                      | The amount of the    |
|                      |                      | WTA's also will be   |
|                      |                      | furnished to the     |
|                      |                      | employee along with  |
|                      |                      | the amount of moving |
|                      |                      | expense              |
|                      |                      | reimbursements on    |
|                      |                      | IRS Form 4782 or     |
|                      |                      | another itemized     |
|                      |                      | listing provided for |
|                      |                      | the employee's use   |
|                      |                      | in preparing his/her |
|                      |                      | tax return (see IRS  |
|                      |                      | regulations for      |
|                      |                      | further guidance)    |
|                      |                      | and in claiming the  |
|                      |                      | RIT allowance as     |
|                      |                      | provided in §        |
|                      |                      | 302-17.8.            |
+----------------------+----------------------+----------------------+
| **§ 302-17.8**       | **Rules and          | \(a\)                |
|                      | procedures for       | Summary/overview of  |
|                      | determining the RIT  | procedures. The RIT  |
|                      | allowance in Year    | allowance will be    |
|                      | 2.**                 | calculated and       |
|                      |                      | claimed in Year 2.   |
|                      |                      | This can be          |
|                      |                      | accomplished as soon |
|                      |                      | as the employee can  |
|                      |                      | determine earned     |
|                      |                      | income (as defined   |
|                      |                      | herein), income tax  |
|                      |                      | filing status,       |
|                      |                      | covered taxable      |
|                      |                      | reimbursements for   |
|                      |                      | Year 1, and the      |
|                      |                      | applicable marginal  |
|                      |                      | tax rates. The RIT   |
|                      |                      | allowance is then    |
|                      |                      | calculated using the |
|                      |                      | gross-up formula     |
|                      |                      | under procedures     |
|                      |                      | prescribed herein.   |
|                      |                      | Since the RIT        |
|                      |                      | allowance is         |
|                      |                      | considered income,   |
|                      |                      | appropriate          |
|                      |                      | withholding taxes on |
|                      |                      | the RIT allowance    |
|                      |                      | are deducted and the |
|                      |                      | balance constitutes  |
|                      |                      | the net payment to   |
|                      |                      | the employee. Rules, |
|                      |                      | procedures, and the  |
|                      |                      | prescribed tax       |
|                      |                      | tables for these     |
|                      |                      | calculations are     |
|                      |                      | provided in          |
|                      |                      | paragraphs (b)       |
|                      |                      | through (g) of this  |
|                      |                      | section, and in      |
|                      |                      | appendix-list A, B,  |
|                      |                      | and C of this part.  |
|                      |                      |                      |
|                      |                      | \(b\) General rules  |
|                      |                      | and assumptions.     |
|                      |                      |                      |
|                      |                      | \(1\) The procedures |
|                      |                      | prescribed herein    |
|                      |                      | for calculations and |
|                      |                      | payment of the RIT   |
|                      |                      | allowance are based  |
|                      |                      | on certain           |
|                      |                      | assumptions jointly  |
|                      |                      | developed by GSA and |
|                      |                      | IRS, and tax tables  |
|                      |                      | developed by IRS.    |
|                      |                      | This approach avoids |
|                      |                      | a potentially        |
|                      |                      | controversial and    |
|                      |                      | administratively     |
|                      |                      | burdensome procedure |
|                      |                      | requiring the        |
|                      |                      | employee to furnish  |
|                      |                      | extensive            |
|                      |                      | documentation, such  |
|                      |                      | as certified copies  |
|                      |                      | of actual tax        |
|                      |                      | returns and          |
|                      |                      | reconstructed        |
|                      |                      | returns, in support  |
|                      |                      | of a claim for a RIT |
|                      |                      | allowance payment.   |
|                      |                      | Specifically, the    |
|                      |                      | following            |
|                      |                      | assumptions have     |
|                      |                      | been made:           |
|                      |                      |                      |
|                      |                      | \(i\) The employee   |
|                      |                      | will claim allowable |
|                      |                      | moving expense       |
|                      |                      | deductions for the   |
|                      |                      | same tax year in     |
|                      |                      | which the            |
|                      |                      | corresponding moving |
|                      |                      | expense              |
|                      |                      | reimbursements are   |
|                      |                      | included in income;  |
|                      |                      |                      |
|                      |                      | \(ii\) Changes to    |
|                      |                      | the IRC, applicable  |
|                      |                      | to the 1987 and      |
|                      |                      | subsequent tax       |
|                      |                      | years, require that  |
|                      |                      | allowable moving     |
|                      |                      | expense deductions   |
|                      |                      | must be taken as an  |
|                      |                      | itemized deduction   |
|                      |                      | from gross income    |
|                      |                      | rather than as an    |
|                      |                      | adjustment to gross  |
|                      |                      | income as in         |
|                      |                      | previous tax years.  |
|                      |                      | It is assumed that   |
|                      |                      | employees will       |
|                      |                      | receive the benefit  |
|                      |                      | of allowable moving  |
|                      |                      | expense deductions   |
|                      |                      | to offset income     |
|                      |                      | either by itemizing  |
|                      |                      | their moving expense |
|                      |                      | deductions or        |
|                      |                      | through the          |
|                      |                      | increased standard   |
|                      |                      | deductions.          |
|                      |                      |                      |
|                      |                      | \(iii\) Prior to the |
|                      |                      | Tax Reform Act of    |
|                      |                      | 1986, it was assumed |
|                      |                      | that the employee's  |
|                      |                      | (and spouse's, if a  |
|                      |                      | joint return is      |
|                      |                      | filed) earned        |
|                      |                      | income, filing       |
|                      |                      | status, and CMTR     |
|                      |                      | determined for Year  |
|                      |                      | 1 (and used in       |
|                      |                      | determining the RIT  |
|                      |                      | allowance in Year 2) |
|                      |                      | would remain the     |
|                      |                      | same or would not be |
|                      |                      | substantially        |
|                      |                      | different in the     |
|                      |                      | second and           |
|                      |                      | subsequent tax       |
|                      |                      | years. However, the  |
|                      |                      | Tax Reform Act of    |
|                      |                      | 1986 substantially   |
|                      |                      | changed the Federal  |
|                      |                      | tax structure making |
|                      |                      | it necessary to      |
|                      |                      | compute a separate   |
|                      |                      | CMTR for Year 1 and  |
|                      |                      | for Year 2. (See     |
|                      |                      | paragraph (e) of     |
|                      |                      | this section.) The   |
|                      |                      | formula for          |
|                      |                      | calculating the RIT  |
|                      |                      | allowance to be paid |
|                      |                      | in 1988 and          |
|                      |                      | subsequent years is  |
|                      |                      | shown in paragraph   |
|                      |                      | (f) of this section. |
|                      |                      | It is assumed that   |
|                      |                      | within the accuracy  |
|                      |                      | of the calculation,  |
|                      |                      | the State and local  |
|                      |                      | tax rates for Year 1 |
|                      |                      | and Year 2 will      |
|                      |                      | remain the same or   |
|                      |                      | will not be          |
|                      |                      | substantially        |
|                      |                      | different.           |
|                      |                      | Therefore, the State |
|                      |                      | and local tax rates  |
|                      |                      | for Year 1 shall be  |
|                      |                      | used in calculating  |
|                      |                      | the CMTR for Year 2. |
|                      |                      |                      |
|                      |                      | \(2\) The prescribed |
|                      |                      | procedures, which    |
|                      |                      | yield an estimate of |
|                      |                      | an employee's        |
|                      |                      | additional tax       |
|                      |                      | liability due to     |
|                      |                      | moving expense       |
|                      |                      | reimbursements, are  |
|                      |                      | to be used           |
|                      |                      | uniformly. They are  |
|                      |                      | not to be adjusted   |
|                      |                      | to accommodate an    |
|                      |                      | employee's unique    |
|                      |                      | circumstance which   |
|                      |                      | may differ from the  |
|                      |                      | assumed              |
|                      |                      | circumstances stated |
|                      |                      | in paragraph (b)(1)  |
|                      |                      | of this section.     |
|                      |                      |                      |
|                      |                      | \(3\) An adjustment  |
|                      |                      | of the RIT allowance |
|                      |                      | paid in Year 2 for   |
|                      |                      | the covered taxable  |
|                      |                      | reimbursements       |
|                      |                      | received in Year 1   |
|                      |                      | is required if the   |
|                      |                      | tax information      |
|                      |                      | certified to on the  |
|                      |                      | RIT allowance claim  |
|                      |                      | is different than    |
|                      |                      | that shown on the    |
|                      |                      | actual Federal tax   |
|                      |                      | return filed with    |
|                      |                      | IRS for Year 1 or    |
|                      |                      | changed for any      |
|                      |                      | reason after filing  |
|                      |                      | of the tax return,   |
|                      |                      | so as to affect the  |
|                      |                      | CMTR's used in the   |
|                      |                      | RIT allowance        |
|                      |                      | calculation. (See §  |
|                      |                      | 302-17.10 for claims |
|                      |                      | procedures.)         |
|                      |                      |                      |
|                      |                      | \(c\) Determination  |
|                      |                      | of covered taxable   |
|                      |                      | reimbursements.      |
|                      |                      |                      |
|                      |                      | \(1\) Generally, the |
|                      |                      | amount of the        |
|                      |                      | covered taxable      |
|                      |                      | reimbursements is    |
|                      |                      | the difference       |
|                      |                      | between (i) the      |
|                      |                      | amount of covered    |
|                      |                      | moving expense       |
|                      |                      | reimbursements for   |
|                      |                      | the allowances       |
|                      |                      | listed in § 302-17.3 |
|                      |                      | that was included in |
|                      |                      | the employee's       |
|                      |                      | income in Year 1,    |
|                      |                      | and (ii) the maximum |
|                      |                      | amount of allowable  |
|                      |                      | moving expenses that |
|                      |                      | may be claimed as a  |
|                      |                      | moving expense       |
|                      |                      | deduction by the     |
|                      |                      | employee on his/her  |
|                      |                      | Federal tax return   |
|                      |                      | under IRS tax        |
|                      |                      | regulations to       |
|                      |                      | offset the income    |
|                      |                      | resulting from       |
|                      |                      | moving expense       |
|                      |                      | reimbursements for   |
|                      |                      | Year 1. The covered  |
|                      |                      | taxable              |
|                      |                      | reimbursements will  |
|                      |                      | be determined as if  |
|                      |                      | the employee had     |
|                      |                      | itemized and         |
|                      |                      | deducted all         |
|                      |                      | allowable moving     |
|                      |                      | expense deductions.  |
|                      |                      | (See assumption made |
|                      |                      | in paragraph         |
|                      |                      | (b)(1)(ii) of this   |
|                      |                      | section.) If the     |
|                      |                      | employee is          |
|                      |                      | precluded from       |
|                      |                      | claiming moving      |
|                      |                      | expense deductions   |
|                      |                      | because he/she does  |
|                      |                      | not meet IRS         |
|                      |                      | requirements for the |
|                      |                      | distance test, then  |
|                      |                      | the amount of        |
|                      |                      | covered taxable      |
|                      |                      | reimbursements is    |
|                      |                      | the same as the      |
|                      |                      | amount of covered    |
|                      |                      | moving expense       |
|                      |                      | reimbursements. (See |
|                      |                      | § 302-17.5(d).)      |
|                      |                      |                      |
|                      |                      | \(2\) For purposes   |
|                      |                      | of calculating the   |
|                      |                      | RIT allowance, the   |
|                      |                      | following special    |
|                      |                      | rules apply to the   |
|                      |                      | determination of     |
|                      |                      | moving expense       |
|                      |                      | deductions to offset |
|                      |                      | moving expense       |
|                      |                      | reimbursements       |
|                      |                      | reported as income:  |
|                      |                      |                      |
|                      |                      | \(i\) The total      |
|                      |                      | amount of            |
|                      |                      | reimbursement (which |
|                      |                      | was reported as      |
|                      |                      | income) for the      |
|                      |                      | expenses of en route |
|                      |                      | travel for the       |
|                      |                      | employee and family  |
|                      |                      | (see § 302-17.3(a))  |
|                      |                      | and transportation   |
|                      |                      | (including up to 30  |
|                      |                      | days temporary       |
|                      |                      | storage) of          |
|                      |                      | household goods (see |
|                      |                      | § 302-17.3(b)) to    |
|                      |                      | the new official     |
|                      |                      | station shall be     |
|                      |                      | used as a moving     |
|                      |                      | expense deduction.   |
|                      |                      | (See also §          |
|                      |                      | 302-17.4(e) and      |
|                      |                      | (f).)                |
|                      |                      |                      |
|                      |                      | \(ii\) The total     |
|                      |                      | amount of            |
|                      |                      | reimbursement for a  |
|                      |                      | househunting trip,   |
|                      |                      | temporary quarters   |
|                      |                      | (up to 30 days at    |
|                      |                      | new station) and     |
|                      |                      | real estate          |
|                      |                      | transaction expenses |
|                      |                      | (see § 302-17.3(e),  |
|                      |                      | (f), (g), and (i)),  |
|                      |                      | up to the maximum    |
|                      |                      | allowable deduction  |
|                      |                      | under IRS tax        |
|                      |                      | regulations, shall   |
|                      |                      | be used as a moving  |
|                      |                      | expense deduction.   |
|                      |                      | For example, an      |
|                      |                      | employee and spouse  |
|                      |                      | filing a joint       |
|                      |                      | return and residing  |
|                      |                      | in the same          |
|                      |                      | household at the end |
|                      |                      | of the tax year may  |
|                      |                      | deduct up to \$3,000 |
|                      |                      | for these expenses.  |
|                      |                      | (No more than        |
|                      |                      | \$1,500 of the       |
|                      |                      | \$3,000 may be       |
|                      |                      | claimed for a        |
|                      |                      | househunting trip    |
|                      |                      | and temporary        |
|                      |                      | quarters expenses    |
|                      |                      | combined.) If the    |
|                      |                      | employee was         |
|                      |                      | reimbursed \$1,350   |
|                      |                      | for a househunting   |
|                      |                      | trip and temporary   |
|                      |                      | quarters expenses    |
|                      |                      | and \$9,000 for real |
|                      |                      | estate expenses, the |
|                      |                      | moving expense       |
|                      |                      | deductions would be  |
|                      |                      | \$1,350 for the      |
|                      |                      | househunting trip    |
|                      |                      | and temporary        |
|                      |                      | quarters expenses    |
|                      |                      | and \$1,650 for real |
|                      |                      | estate expenses. If  |
|                      |                      | the employee's       |
|                      |                      | reimbursement was    |
|                      |                      | \$1,850 for the      |
|                      |                      | househunting trip    |
|                      |                      | and temporary        |
|                      |                      | quarters expenses    |
|                      |                      | and \$9,000 for real |
|                      |                      | estate expenses, the |
|                      |                      | moving expense       |
|                      |                      | deductions would be  |
|                      |                      | \$1,500 for the      |
|                      |                      | househunting trip    |
|                      |                      | and temporary        |
|                      |                      | quarters expenses    |
|                      |                      | and \$1,500 for real |
|                      |                      | estate expenses. If  |
|                      |                      | the employee had no  |
|                      |                      | reimbursement for a  |
|                      |                      | househunting trip    |
|                      |                      | and temporary        |
|                      |                      | quarters, the full   |
|                      |                      | \$3,000 would be     |
|                      |                      | applied to the       |
|                      |                      | \$9,000              |
|                      |                      | reimbursement for    |
|                      |                      | real estate          |
|                      |                      | expenses. (See IRS   |
|                      |                      | Publication 521,     |
|                      |                      | "Moving Expenses,"   |
|                      |                      | for these and other  |
|                      |                      | maximums which vary  |
|                      |                      | by situation and     |
|                      |                      | filing status.)      |
|                      |                      |                      |
|                      |                      | \(3\) Procedures and |
|                      |                      | examples are         |
|                      |                      | provided herein as   |
|                      |                      | if all moving        |
|                      |                      | expense              |
|                      |                      | reimbursements are   |
|                      |                      | received in one year |
|                      |                      | with all moving      |
|                      |                      | expense deductions   |
|                      |                      | applied in that same |
|                      |                      | year to arrive at    |
|                      |                      | the covered taxable  |
|                      |                      | reimbursements.      |
|                      |                      | However, when        |
|                      |                      | reimbursements span  |
|                      |                      | more than one year,  |
|                      |                      | the amount of        |
|                      |                      | covered taxable      |
|                      |                      | reimbursements must  |
|                      |                      | be determined        |
|                      |                      | separately for each  |
|                      |                      | reimbursement year   |
|                      |                      | (Year 1). The        |
|                      |                      | maximum moving       |
|                      |                      | expense deductions   |
|                      |                      | apply to the entire  |
|                      |                      | move. Under IRS tax  |
|                      |                      | regulations, the     |
|                      |                      | employee has some    |
|                      |                      | discretion as to     |
|                      |                      | when he/she claims   |
|                      |                      | these deductions     |
|                      |                      | (e.g., in the year   |
|                      |                      | of the move when the |
|                      |                      | expense was paid or  |
|                      |                      | in the year of       |
|                      |                      | reimbursement, if    |
|                      |                      | these actions do not |
|                      |                      | occur in the same    |
|                      |                      | year). However, for  |
|                      |                      | purposes of the RIT  |
|                      |                      | allowance            |
|                      |                      | procedures, the      |
|                      |                      | moving expense       |
|                      |                      | deductions will be   |
|                      |                      | applied in the year  |
|                      |                      | that the             |
|                      |                      | corresponding        |
|                      |                      | reimbursement is     |
|                      |                      | made. For example,   |
|                      |                      | if an employee       |
|                      |                      | incurred and was     |
|                      |                      | reimbursed \$1,000   |
|                      |                      | for a househunting   |
|                      |                      | trip and temporary   |
|                      |                      | quarters in 1989 and |
|                      |                      | an additional        |
|                      |                      | \$1,000 for          |
|                      |                      | temporary quarters   |
|                      |                      | in 1990, this        |
|                      |                      | employee, according  |
|                      |                      | to his/her           |
|                      |                      | particular situation |
|                      |                      | and tax filing       |
|                      |                      | status, may deduct   |
|                      |                      | \$1,500 of these     |
|                      |                      | expenses in moving   |
|                      |                      | expense deductions.  |
|                      |                      | In calculating the   |
|                      |                      | RIT allowance for    |
|                      |                      | 1989, \$1,000 of the |
|                      |                      | \$1,500 deduction is |
|                      |                      | used to offset the   |
|                      |                      | \$1,000              |
|                      |                      | reimbursement in     |
|                      |                      | 1989 resulting in    |
|                      |                      | zero covered taxable |
|                      |                      | reimbursements for   |
|                      |                      | the househunting     |
|                      |                      | trip and temporary   |
|                      |                      | quarters for 1989.   |
|                      |                      | The remaining \$500  |
|                      |                      | (balance of the      |
|                      |                      | \$1,500 not used in  |
|                      |                      | determining covered  |
|                      |                      | taxable              |
|                      |                      | reimbursements for   |
|                      |                      | 1989) will be used   |
|                      |                      | to offset the        |
|                      |                      | \$1,000 temporary    |
|                      |                      | quarters             |
|                      |                      | reimbursement in     |
|                      |                      | 1990 (second Year    |
|                      |                      | 1), leaving \$500 of |
|                      |                      | the temporary        |
|                      |                      | quarters             |
|                      |                      | reimbursement as a   |
|                      |                      | covered taxable      |
|                      |                      | reimbursement for    |
|                      |                      | 1990.                |
|                      |                      |                      |
|                      |                      | \(4\) Although the   |
|                      |                      | WTA amount is        |
|                      |                      | included in income   |
|                      |                      | (see § 302-17.7), it |
|                      |                      | shall not be         |
|                      |                      | included in the      |
|                      |                      | amount of covered    |
|                      |                      | taxable              |
|                      |                      | reimbursements.      |
|                      |                      | Under the procedures |
|                      |                      | and formulas         |
|                      |                      | established herein,  |
|                      |                      | the proper amount of |
|                      |                      | the RIT allowance is |
|                      |                      | calculated using the |
|                      |                      | RIT gross-up formula |
|                      |                      | with the WTA and any |
|                      |                      | prior RIT allowance  |
|                      |                      | payments excluded    |
|                      |                      | from covered taxable |
|                      |                      | reimbursements.      |
|                      |                      |                      |
|                      |                      | \(5\) Agencies are   |
|                      |                      | cautioned that there |
|                      |                      | may be moving        |
|                      |                      | expenses reimbursed  |
|                      |                      | to the employee that |
|                      |                      | are not covered by   |
|                      |                      | the RIT allowance.   |
|                      |                      | (See exclusions in § |
|                      |                      | 302-17.4; also see   |
|                      |                      | discussion in §      |
|                      |                      | 302-17.7 regarding   |
|                      |                      | covered taxable      |
|                      |                      | reimbursements       |
|                      |                      | versus nondeductible |
|                      |                      | expenses.)           |
|                      |                      |                      |
|                      |                      | \(d\) Determination  |
|                      |                      | of income level and  |
|                      |                      | filing status. In    |
|                      |                      | order to determine   |
|                      |                      | the CMTR's needed to |
|                      |                      | calculate the RIT    |
|                      |                      | allowance, the       |
|                      |                      | employee must        |
|                      |                      | determine the        |
|                      |                      | appropriate amount   |
|                      |                      | of earned income (as |
|                      |                      | prescribed herein)   |
|                      |                      | that was or will be  |
|                      |                      | reported on his/her  |
|                      |                      | Federal tax return   |
|                      |                      | for the tax year in  |
|                      |                      | which the covered    |
|                      |                      | taxable              |
|                      |                      | reimbursements were  |
|                      |                      | received (Year 1).   |
|                      |                      | Such amount will     |
|                      |                      | also include the     |
|                      |                      | spouse's earned      |
|                      |                      | income if a joint    |
|                      |                      | filing status is     |
|                      |                      | claimed. For         |
|                      |                      | purposes of this     |
|                      |                      | regulation,          |
|                      |                      | appropriate earned   |
|                      |                      | income shall include |
|                      |                      | only the amount of   |
|                      |                      | gross compensation   |
|                      |                      | reported on IRS      |
|                      |                      | Form(s) W-2, and, if |
|                      |                      | applicable, the net  |
|                      |                      | earnings (or loss)   |
|                      |                      | from self-employment |
|                      |                      | income as shown on   |
|                      |                      | Schedule SE of IRS   |
|                      |                      | Form 1040. (See §    |
|                      |                      | 302-17.5(h).) (Note  |
|                      |                      | that moving expense  |
|                      |                      | reimbursements       |
|                      |                      | including the WTA    |
|                      |                      | amounts and any RIT  |
|                      |                      | allowance paid for a |
|                      |                      | prior Year 1 are to  |
|                      |                      | be included in       |
|                      |                      | earned income and    |
|                      |                      | should be shown as   |
|                      |                      | income on the Form   |
|                      |                      | W-2; if they are     |
|                      |                      | not, other           |
|                      |                      | appropriate          |
|                      |                      | documentation shall  |
|                      |                      | be furnished by the  |
|                      |                      | agency.) (See §      |
|                      |                      | 302-17.7(g).) The    |
|                      |                      | amount of earned     |
|                      |                      | income as determined |
|                      |                      | under this paragraph |
|                      |                      | and the tax filing   |
|                      |                      | status (for example, |
|                      |                      | from lines 1 through |
|                      |                      | 5 on the 1987 IRS    |
|                      |                      | Form 1040) shall be  |
|                      |                      | contained in a       |
|                      |                      | certified statement  |
|                      |                      | on, or attached to,  |
|                      |                      | the voucher claiming |
|                      |                      | the RIT allowance.   |
|                      |                      | (See § 302-17.10.)   |
|                      |                      | If a joint filing    |
|                      |                      | status is claimed    |
|                      |                      | and the spouse's     |
|                      |                      | earned income is     |
|                      |                      | included, the spouse |
|                      |                      | must sign the        |
|                      |                      | certified statement. |
|                      |                      | If the spouse does   |
|                      |                      | not sign the         |
|                      |                      | statement, earned    |
|                      |                      | income will include  |
|                      |                      | only the employee's  |
|                      |                      | earned income and    |
|                      |                      | the RIT allowance    |
|                      |                      | will be calculated   |
|                      |                      | on that basis. This  |
|                      |                      | condition will not   |
|                      |                      | apply if an employee |
|                      |                      | is allowed, under    |
|                      |                      | IRS rules, to file a |
|                      |                      | joint return as a    |
|                      |                      | surviving spouse.    |
|                      |                      |                      |
|                      |                      | \(e\) Determination  |
|                      |                      | of the CMTR's. The   |
|                      |                      | gross-up formula     |
|                      |                      | used to calculate    |
|                      |                      | the RIT allowance in |
|                      |                      | paragraph (f) of     |
|                      |                      | this section,        |
|                      |                      | requires the use of  |
|                      |                      | two CMTR's\--one for |
|                      |                      | Year 1 in which      |
|                      |                      | reimbursements were  |
|                      |                      | received and the     |
|                      |                      | other for Year 2 in  |
|                      |                      | which the RIT        |
|                      |                      | allowance is paid.   |
|                      |                      | CMTR's are single    |
|                      |                      | tax rates calculated |
|                      |                      | to represent the     |
|                      |                      | Federal, State,      |
|                      |                      | and/or local income  |
|                      |                      | tax rates applicable |
|                      |                      | to the earned income |
|                      |                      | determined for       |
|                      |                      | Year 1. (See         |
|                      |                      | paragraph (d) of     |
|                      |                      | this section.) The   |
|                      |                      | CMTR's will be       |
|                      |                      | determined as        |
|                      |                      | follows:             |
|                      |                      |                      |
|                      |                      | \(1\) Federal        |
|                      |                      | marginal tax rates.  |
|                      |                      | The Federal marginal |
|                      |                      | tax rates for Year 1 |
|                      |                      | and Year 2 are       |
|                      |                      | determined by using  |
|                      |                      | the income level and |
|                      |                      | filing status        |
|                      |                      | determined under     |
|                      |                      | paragraph (d) of     |
|                      |                      | this section and     |
|                      |                      | contained in the     |
|                      |                      | certified statement  |
|                      |                      | by the employee (or  |
|                      |                      | employee and spouse) |
|                      |                      | on the RIT allowance |
|                      |                      | claim, and applying  |
|                      |                      | the prescribed       |
|                      |                      | Federal tax tables   |
|                      |                      | contained in         |
|                      |                      | appendix-list A and  |
|                      |                      | C of this part. For  |
|                      |                      | example, if the      |
|                      |                      | income level for the |
|                      |                      | 1989 tax year        |
|                      |                      | (Year 1) was         |
|                      |                      | \$84,100 for a       |
|                      |                      | married employee     |
|                      |                      | filing a Federal     |
|                      |                      | joint return, the    |
|                      |                      | Federal marginal tax |
|                      |                      | rate would be 33     |
|                      |                      | percent for Year 1   |
|                      |                      | (1989) (see appendix |
|                      |                      | A of this part) and  |
|                      |                      | 28 percent for Year  |
|                      |                      | 2 (1990) (see        |
|                      |                      | appendix C of this   |
|                      |                      | part). These rates   |
|                      |                      | would be used        |
|                      |                      | regardless of how    |
|                      |                      | much of the \$84,100 |
|                      |                      | was attributable to  |
|                      |                      | reimbursement for    |
|                      |                      | the employee's       |
|                      |                      | relocation expenses. |
|                      |                      | (Note that these     |
|                      |                      | marginal rates are   |
|                      |                      | different from the   |
|                      |                      | withholding tax rate |
|                      |                      | used for the WTA.)   |
|                      |                      | If the employee      |
|                      |                      | incurs only Federal  |
|                      |                      | income tax (i.e.,    |
|                      |                      | there are no State   |
|                      |                      | or local taxes), the |
|                      |                      | Federal marginal tax |
|                      |                      | rates determined     |
|                      |                      | from appendix-list A |
|                      |                      | and C of this part   |
|                      |                      | are the CMTR's to be |
|                      |                      | used in the RIT      |
|                      |                      | gross-up formula     |
|                      |                      | provided in §        |
|                      |                      | 302-17.8(f). In such |
|                      |                      | cases, the           |
|                      |                      | provisions of        |
|                      |                      | paragraphs (e)(2)    |
|                      |                      | and (3) of this      |
|                      |                      | section, do not      |
|                      |                      | apply.               |
|                      |                      |                      |
|                      |                      | \(2\) State marginal |
|                      |                      | tax rate.            |
|                      |                      |                      |
|                      |                      | \(i\) If the         |
|                      |                      | employee incurs an   |
|                      |                      | additional State     |
|                      |                      | income tax (see      |
|                      |                      | definition in §      |
|                      |                      | 302-17.5(a))         |
|                      |                      | liability as a       |
|                      |                      | result of moving     |
|                      |                      | expense              |
|                      |                      | reimbursements, the  |
|                      |                      | appropriate State    |
|                      |                      | tax table in         |
|                      |                      | appendix B of this   |
|                      |                      | part is to be used   |
|                      |                      | to determine the     |
|                      |                      | applicable State     |
|                      |                      | marginal tax rate    |
|                      |                      | that will be         |
|                      |                      | substituted into the |
|                      |                      | formula for          |
|                      |                      | determining the CMTR |
|                      |                      | for both Year 1 and  |
|                      |                      | Year 2. The          |
|                      |                      | appropriate State    |
|                      |                      | tax table will be    |
|                      |                      | the one that         |
|                      |                      | corresponds to the   |
|                      |                      | tax year in which    |
|                      |                      | the reimbursements   |
|                      |                      | are paid to the      |
|                      |                      | employee (Year 1).   |
|                      |                      | The income level     |
|                      |                      | determined in        |
|                      |                      | paragraph (d) of     |
|                      |                      | this section for     |
|                      |                      | Federal taxes shall  |
|                      |                      | be used to identify  |
|                      |                      | the appropriate      |
|                      |                      | income bracket in    |
|                      |                      | the State tax table. |
|                      |                      | The applicable State |
|                      |                      | marginal tax rate is |
|                      |                      | obtained from the    |
|                      |                      | selected income      |
|                      |                      | bracket column for   |
|                      |                      | the State where the  |
|                      |                      | employee is required |
|                      |                      | to pay State income  |
|                      |                      | tax on moving        |
|                      |                      | expense              |
|                      |                      | reimbursements. The  |
|                      |                      | tax rates shown in   |
|                      |                      | the table apply to   |
|                      |                      | all employees        |
|                      |                      | regardless of their  |
|                      |                      | filing status,       |
|                      |                      | except where a       |
|                      |                      | separate rate is     |
|                      |                      | shown for a single   |
|                      |                      | filing status.       |
|                      |                      |                      |
|                      |                      | \(ii\) The lowest    |
|                      |                      | income bracket shown |
|                      |                      | in the State tax     |
|                      |                      | tables in appendix B |
|                      |                      | of this part is      |
|                      |                      | \$20,000-\$24,999.   |
|                      |                      | In cases where the   |
|                      |                      | employee's           |
|                      |                      | (employee's and      |
|                      |                      | spouse's, if filing  |
|                      |                      | jointly) earned      |
|                      |                      | income as determined |
|                      |                      | under paragraph (d)  |
|                      |                      | of this section is   |
|                      |                      | less than this       |
|                      |                      | income bracket, an   |
|                      |                      | appropriate State    |
|                      |                      | marginal tax rate    |
|                      |                      | shall be established |
|                      |                      | by the employing     |
|                      |                      | agency from the      |
|                      |                      | applicable State tax |
|                      |                      | code or regulations  |
|                      |                      | issued pursuant      |
|                      |                      | thereto. Such State  |
|                      |                      | marginal tax rate    |
|                      |                      | shall be             |
|                      |                      | representative of    |
|                      |                      | the earned income    |
|                      |                      | level in question    |
|                      |                      | but in no case more  |
|                      |                      | than the marginal    |
|                      |                      | tax rate established |
|                      |                      | in appendix B of     |
|                      |                      | this part for the    |
|                      |                      | \$20,000-\$24,999    |
|                      |                      | income bracket for   |
|                      |                      | the particular State |
|                      |                      | in which an          |
|                      |                      | additional tax       |
|                      |                      | obligation has been  |
|                      |                      | incurred.            |
|                      |                      |                      |
|                      |                      | \(iii\) The          |
|                      |                      | prescribed State     |
|                      |                      | marginal tax rates   |
|                      |                      | generally are        |
|                      |                      | expressed as a       |
|                      |                      | percent of taxable   |
|                      |                      | income. However, if  |
|                      |                      | the applicable State |
|                      |                      | marginal tax rate is |
|                      |                      | stated as a          |
|                      |                      | percentage of the    |
|                      |                      | Federal income tax   |
|                      |                      | liability, the State |
|                      |                      | tax rate must be     |
|                      |                      | converted to a       |
|                      |                      | percent of taxable   |
|                      |                      | income to be used in |
|                      |                      | the CMTR formulas in |
|                      |                      | paragraph (e)(5) of  |
|                      |                      | this section. This   |
|                      |                      | is accomplished by   |
|                      |                      | multiplying the      |
|                      |                      | applicable Federal   |
|                      |                      | tax rate for Year 1  |
|                      |                      | by the applicable    |
|                      |                      | State tax rate. For  |
|                      |                      | example, if the      |
|                      |                      | Federal tax rate is  |
|                      |                      | 33 percent for Year  |
|                      |                      | 1 and the State tax  |
|                      |                      | rate is 25 percent   |
|                      |                      | of the Federal       |
|                      |                      | income tax           |
|                      |                      | liability, the State |
|                      |                      | tax rate stated as a |
|                      |                      | percent of taxable   |
|                      |                      | income would be 8.25 |
|                      |                      | percent. The State   |
|                      |                      | tax rate thus        |
|                      |                      | determined for Year  |
|                      |                      | 1 will be used in    |
|                      |                      | determining the CMTR |
|                      |                      | for both Year 1 and  |
|                      |                      | Year 2.              |
|                      |                      |                      |
|                      |                      | \(iv\) An employee   |
|                      |                      | may incur a State    |
|                      |                      | income tax liability |
|                      |                      | on moving expense    |
|                      |                      | reimbursements in    |
|                      |                      | more than one State  |
|                      |                      | at the same or       |
|                      |                      | different marginal   |
|                      |                      | tax rates (i.e.,     |
|                      |                      | double taxation).    |
|                      |                      | For example, an      |
|                      |                      | employee may incur   |
|                      |                      | taxes on moving      |
|                      |                      | expense              |
|                      |                      | reimbursements in    |
|                      |                      | one State because of |
|                      |                      | residency in that    |
|                      |                      | State, and in        |
|                      |                      | another State        |
|                      |                      | because that         |
|                      |                      | particular State     |
|                      |                      | taxes income earned  |
|                      |                      | within its           |
|                      |                      | jurisdiction         |
|                      |                      | irrespective of      |
|                      |                      | whether the employee |
|                      |                      | is a resident. In    |
|                      |                      | such cases, a single |
|                      |                      | State marginal tax   |
|                      |                      | rate must be         |
|                      |                      | determined for use   |
|                      |                      | in the CMTR formulas |
|                      |                      | in paragraph (e)(5)  |
|                      |                      | of this section. The |
|                      |                      | general rules in     |
|                      |                      | paragraph (e)(2)(iv) |
|                      |                      | (A) through (C) of   |
|                      |                      | this section apply   |
|                      |                      | in determining the   |
|                      |                      | applicable single    |
|                      |                      | State marginal tax   |
|                      |                      | rate in such cases.  |
|                      |                      |                      |
|                      |                      | \(A\) If two or more |
|                      |                      | States impose an     |
|                      |                      | income tax on an     |
|                      |                      | employee's moving    |
|                      |                      | expense              |
|                      |                      | reimbursement, but   |
|                      |                      | no two States tax    |
|                      |                      | the same portion of  |
|                      |                      | the reimbursement,   |
|                      |                      | then the             |
|                      |                      | reimbursement is not |
|                      |                      | subject to double    |
|                      |                      | taxation. In this    |
|                      |                      | situation, the       |
|                      |                      | average of the       |
|                      |                      | applicable State     |
|                      |                      | marginal tax rates,  |
|                      |                      | as determined under  |
|                      |                      | paragraphs (e)(2)    |
|                      |                      | (i) through (iii) of |
|                      |                      | this section, shall  |
|                      |                      | be treated as being  |
|                      |                      | imposed on the       |
|                      |                      | entire               |
|                      |                      | reimbursement, and   |
|                      |                      | shall be used in the |
|                      |                      | CMTR formula.        |
|                      |                      |                      |
|                      |                      | \(B\) If two or more |
|                      |                      | States impose an     |
|                      |                      | income tax on the    |
|                      |                      | moving expense       |
|                      |                      | reimbursement, and   |
|                      |                      | more than one State  |
|                      |                      | taxes the same       |
|                      |                      | portion of the       |
|                      |                      | reimbursement, but   |
|                      |                      | those States allow   |
|                      |                      | an adjustment or     |
|                      |                      | credit for income    |
|                      |                      | taxes paid to the    |
|                      |                      | other State(s), then |
|                      |                      | the reimbursement is |
|                      |                      | not subject to       |
|                      |                      | double taxation. In  |
|                      |                      | this situation, the  |
|                      |                      | highest of the       |
|                      |                      | applicable State     |
|                      |                      | marginal tax rates,  |
|                      |                      | as determined under  |
|                      |                      | paragraphs (e)(2)    |
|                      |                      | (i) through (iii) of |
|                      |                      | this section, shall  |
|                      |                      | be used in the CMTR  |
|                      |                      | formula.             |
|                      |                      |                      |
|                      |                      | \(C\) If two or more |
|                      |                      | States impose an     |
|                      |                      | income tax on the    |
|                      |                      | moving expense       |
|                      |                      | reimbursement, and   |
|                      |                      | more than one State  |
|                      |                      | taxes the same       |
|                      |                      | portion of the       |
|                      |                      | reimbursement        |
|                      |                      | without allowing an  |
|                      |                      | adjustment or credit |
|                      |                      | for income taxes     |
|                      |                      | paid to the other,   |
|                      |                      | then the             |
|                      |                      | reimbursement is     |
|                      |                      | subject to double    |
|                      |                      | taxation. In this    |
|                      |                      | situation, the sum   |
|                      |                      | of the applicable    |
|                      |                      | State marginal tax   |
|                      |                      | rates, as determined |
|                      |                      | under paragraphs     |
|                      |                      | (e)(2) (i) through   |
|                      |                      | (iii) of this        |
|                      |                      | section, shall be    |
|                      |                      | used in the CMTR     |
|                      |                      | formula.             |
|                      |                      |                      |
|                      |                      | \(3\) Local marginal |
|                      |                      | tax rate. Because of |
|                      |                      | the impracticality   |
|                      |                      | of establishing a    |
|                      |                      | single marginal tax  |
|                      |                      | rate table for local |
|                      |                      | income taxes that    |
|                      |                      | could be applied     |
|                      |                      | uniformly on a       |
|                      |                      | nationwide basis,    |
|                      |                      | appropriate local    |
|                      |                      | marginal tax rates   |
|                      |                      | shall be determined  |
|                      |                      | as provided in       |
|                      |                      | paragraphs (e)(3)(i) |
|                      |                      | through (iii) of     |
|                      |                      | this section.        |
|                      |                      |                      |
|                      |                      | \(i\) If the         |
|                      |                      | employee incurs an   |
|                      |                      | additional local     |
|                      |                      | income tax (see      |
|                      |                      | definition §         |
|                      |                      | 302-17.5(b))         |
|                      |                      | liability as a       |
|                      |                      | result of moving     |
|                      |                      | expense              |
|                      |                      | reimbursements,      |
|                      |                      | he/she shall certify |
|                      |                      | to such fact when    |
|                      |                      | claiming the RIT     |
|                      |                      | allowance (see       |
|                      |                      | certification        |
|                      |                      | statement in §       |
|                      |                      | 302-17.10) by        |
|                      |                      | specifying the name  |
|                      |                      | of the locality      |
|                      |                      | imposing the income  |
|                      |                      | tax and the          |
|                      |                      | applicable marginal  |
|                      |                      | tax rate determined  |
|                      |                      | from the actual      |
|                      |                      | marginal tax rate    |
|                      |                      | table or schedule    |
|                      |                      | prescribed by the    |
|                      |                      | taxing locality. The |
|                      |                      | marginal tax rate    |
|                      |                      | shall be the one     |
|                      |                      | applicable to the    |
|                      |                      | taxable income       |
|                      |                      | portion of the       |
|                      |                      | amount of earned     |
|                      |                      | income determined    |
|                      |                      | under paragraph (d)  |
|                      |                      | of this section for  |
|                      |                      | the employee (and    |
|                      |                      | spouse, if filing    |
|                      |                      | jointly). The same   |
|                      |                      | tax rate shall be    |
|                      |                      | used in calculating  |
|                      |                      | the CMTR for both    |
|                      |                      | Year 1 and Year 2.   |
|                      |                      | The employing agency |
|                      |                      | shall establish      |
|                      |                      | procedures to        |
|                      |                      | determine whether    |
|                      |                      | the employee-        |
|                      |                      | certified local      |
|                      |                      | marginal tax rate is |
|                      |                      | appropriate for the  |
|                      |                      | employee's income    |
|                      |                      | level and filing     |
|                      |                      | status and approve   |
|                      |                      | its use in the CMTR  |
|                      |                      | formulas. (See also  |
|                      |                      | § 302-17.10(b)(2).)  |
|                      |                      |                      |
|                      |                      | \(ii\) If the local  |
|                      |                      | marginal tax rate is |
|                      |                      | stated as a          |
|                      |                      | percentage of        |
|                      |                      | Federal or State     |
|                      |                      | income tax           |
|                      |                      | liability, such rate |
|                      |                      | must be converted to |
|                      |                      | a percent of taxable |
|                      |                      | income for use in    |
|                      |                      | the CMTR formulas.   |
|                      |                      | This is accomplished |
|                      |                      | by multiplying the   |
|                      |                      | applicable Federal   |
|                      |                      | or State tax rate    |
|                      |                      | for Year 1 as        |
|                      |                      | determined in        |
|                      |                      | paragraph (e) (1) or |
|                      |                      | (2) of this section  |
|                      |                      | by the applicable    |
|                      |                      | local tax rate. For  |
|                      |                      | example, if the      |
|                      |                      | State tax rate for   |
|                      |                      | Year 1 is 6 percent  |
|                      |                      | and the local tax    |
|                      |                      | rate is 50 percent   |
|                      |                      | of State income tax  |
|                      |                      | liability, the local |
|                      |                      | tax rate stated as a |
|                      |                      | percentage of        |
|                      |                      | taxable income would |
|                      |                      | be 3 percent. The    |
|                      |                      | local tax rate thus  |
|                      |                      | determined for Year  |
|                      |                      | 1 will be used in    |
|                      |                      | determining the CMTR |
|                      |                      | for both Year 1 and  |
|                      |                      | Year 2.              |
|                      |                      |                      |
|                      |                      | \(iii\) The          |
|                      |                      | situations described |
|                      |                      | in paragraph         |
|                      |                      | (e)(2)(iv) of this   |
|                      |                      | section with respect |
|                      |                      | to State income      |
|                      |                      | taxes may also be    |
|                      |                      | encountered with     |
|                      |                      | local income taxes.  |
|                      |                      | If such situations   |
|                      |                      | do occur, the rules  |
|                      |                      | prescribed for       |
|                      |                      | determining the      |
|                      |                      | single State         |
|                      |                      | marginal tax rate    |
|                      |                      | shall also be        |
|                      |                      | applied to determine |
|                      |                      | the single local     |
|                      |                      | marginal tax rate    |
|                      |                      | for use in the CMTR  |
|                      |                      | formulas.            |
|                      |                      |                      |
|                      |                      | \(4\) Marginal tax   |
|                      |                      | rates for the        |
|                      |                      | Commonwealth of      |
|                      |                      | Puerto Rico, the     |
|                      |                      | Commonwealth of the  |
|                      |                      | Northern Mariana     |
|                      |                      | Islands, and the     |
|                      |                      | U.S. possessions\--  |
|                      |                      |                      |
|                      |                      | \(i\) The            |
|                      |                      | Commonwealth of      |
|                      |                      | Puerto Rico. A       |
|                      |                      | Federal employee who |
|                      |                      | is relocated to or   |
|                      |                      | from a point, or     |
|                      |                      | between points, in   |
|                      |                      | the Commonwealth of  |
|                      |                      | Puerto Rico may be   |
|                      |                      | subject to income    |
|                      |                      | tax on the           |
|                      |                      | employee's salary    |
|                      |                      | (including moving    |
|                      |                      | expense              |
|                      |                      | reimbursements) by   |
|                      |                      | both the U.S.        |
|                      |                      | Government and the   |
|                      |                      | government of Puerto |
|                      |                      | Rico. However, under |
|                      |                      | the current law of   |
|                      |                      | Puerto Rico, such    |
|                      |                      | employee receives a  |
|                      |                      | credit on his/her    |
|                      |                      | Puerto Rico income   |
|                      |                      | tax for the amount   |
|                      |                      | of taxes paid to the |
|                      |                      | United States. The   |
|                      |                      | rules in paragraphs  |
|                      |                      | (e)(4)(i)(A) through |
|                      |                      | (C) apply in         |
|                      |                      | determining the      |
|                      |                      | marginal tax rate    |
|                      |                      | applicable for       |
|                      |                      | transfers to, from,  |
|                      |                      | or between points in |
|                      |                      | Puerto Rico.         |
|                      |                      |                      |
|                      |                      | \(A\) The applicable |
|                      |                      | Puerto Rico marginal |
|                      |                      | tax rate shall be    |
|                      |                      | determined by using  |
|                      |                      | the income level     |
|                      |                      | determined in        |
|                      |                      | paragraph (d) of     |
|                      |                      | this section for     |
|                      |                      | Federal taxes and    |
|                      |                      | the employee's       |
|                      |                      | filing status. The   |
|                      |                      | Puerto Rico marginal |
|                      |                      | tax rate for Year 1  |
|                      |                      | will be used in      |
|                      |                      | computing the CMTR   |
|                      |                      | for both Year 1 and  |
|                      |                      | Year 2. The Puerto   |
|                      |                      | Rico tax tables are  |
|                      |                      | contained in         |
|                      |                      | appendix D of this   |
|                      |                      | part.                |
|                      |                      |                      |
|                      |                      | \(B\) If the         |
|                      |                      | applicable Puerto    |
|                      |                      | Rico marginal tax    |
|                      |                      | rate is higher than  |
|                      |                      | the applicable       |
|                      |                      | Federal marginal tax |
|                      |                      | rate, then the total |
|                      |                      | amount of taxes paid |
|                      |                      | by the employee to   |
|                      |                      | both jurisdictions   |
|                      |                      | is equal to the      |
|                      |                      | employee's total     |
|                      |                      | income tax liability |
|                      |                      | to the Commonwealth  |
|                      |                      | of Puerto Rico       |
|                      |                      | before any credit is |
|                      |                      | given for taxes paid |
|                      |                      | to the United        |
|                      |                      | States. The Federal  |
|                      |                      | marginal tax rate,   |
|                      |                      | therefore, is of no  |
|                      |                      | consequence and will |
|                      |                      | be disregarded. In   |
|                      |                      | such cases, the      |
|                      |                      | formula in paragraph |
|                      |                      | (e)(5)(iii) of this  |
|                      |                      | section will be used |
|                      |                      | to compute the CMTR. |
|                      |                      | The CMTR formula     |
|                      |                      | shall include only   |
|                      |                      | the Puerto Rico      |
|                      |                      | marginal tax rate,   |
|                      |                      | the State marginal   |
|                      |                      | tax rate as          |
|                      |                      | determined under     |
|                      |                      | paragraph (e)(2) of  |
|                      |                      | this section (when   |
|                      |                      | applicable), and the |
|                      |                      | local marginal tax   |
|                      |                      | rate as determined   |
|                      |                      | under paragraph      |
|                      |                      | (e)(3) of this       |
|                      |                      | section. For         |
|                      |                      | purposes of applying |
|                      |                      | the Puerto Rico CMTR |
|                      |                      | formula in paragraph |
|                      |                      | (e)(5)(iii) of this  |
|                      |                      | section, the State   |
|                      |                      | marginal tax rate    |
|                      |                      | will be applicable   |
|                      |                      | if both Puerto Rico  |
|                      |                      | and one or more of   |
|                      |                      | the States impose an |
|                      |                      | income tax on the    |
|                      |                      | moving expense       |
|                      |                      | reimbursement, and   |
|                      |                      | more than one of     |
|                      |                      | these entities taxes |
|                      |                      | the same portion of  |
|                      |                      | the reimbursement    |
|                      |                      | without allowing an  |
|                      |                      | adjustment or credit |
|                      |                      | for income taxes     |
|                      |                      | paid to the other.   |
|                      |                      | In this situation,   |
|                      |                      | the S component of   |
|                      |                      | the CMTR formula     |
|                      |                      | will be the          |
|                      |                      | applicable State     |
|                      |                      | marginal tax rate as |
|                      |                      | determined under     |
|                      |                      | paragraph (e)(2) of  |
|                      |                      | this section.        |
|                      |                      |                      |
|                      |                      | \(C\) If the         |
|                      |                      | applicable Puerto    |
|                      |                      | Rico marginal tax    |
|                      |                      | rate is equal to or  |
|                      |                      | lower than the       |
|                      |                      | applicable Federal   |
|                      |                      | marginal tax rate,   |
|                      |                      | then the total       |
|                      |                      | amount of taxes paid |
|                      |                      | by the employee to   |
|                      |                      | both jurisdictions   |
|                      |                      | is equal to the      |
|                      |                      | employee's total     |
|                      |                      | Federal income tax   |
|                      |                      | liability. The       |
|                      |                      | Puerto Rico marginal |
|                      |                      | tax rate, therefore, |
|                      |                      | is of no consequence |
|                      |                      | in such cases and    |
|                      |                      | will be disregarded. |
|                      |                      | The CMTR will be     |
|                      |                      | computed using the   |
|                      |                      | formula in           |
|                      |                      | paragraphs (e)(5)    |
|                      |                      | (i) and (ii) of this |
|                      |                      | section. This        |
|                      |                      | formula will include |
|                      |                      | the Federal marginal |
|                      |                      | tax rate as          |
|                      |                      | determined under     |
|                      |                      | paragraph (e)(1) of  |
|                      |                      | this section, the    |
|                      |                      | State marginal tax   |
|                      |                      | rate as determined   |
|                      |                      | under paragraph      |
|                      |                      | (e)(2) of this       |
|                      |                      | section (when        |
|                      |                      | applicable), and the |
|                      |                      | local marginal tax   |
|                      |                      | rate as determined   |
|                      |                      | under paragraph      |
|                      |                      | (e)(3) of this       |
|                      |                      | section. The State   |
|                      |                      | marginal tax rate    |
|                      |                      | will be applicable   |
|                      |                      | if one or more       |
|                      |                      | States impose tax on |
|                      |                      | the moving expense   |
|                      |                      | reimbursement.       |
|                      |                      |                      |
|                      |                      | \(ii\) The           |
|                      |                      | Commonwealth of the  |
|                      |                      | Northern Mariana     |
|                      |                      | Islands and the U.S. |
|                      |                      | possessions. A       |
|                      |                      | Federal employee who |
|                      |                      | is relocated to or   |
|                      |                      | from a point, or     |
|                      |                      | between points, in   |
|                      |                      | the Commonwealth of  |
|                      |                      | the Northern Mariana |
|                      |                      | Islands or the U.S.  |
|                      |                      | possessions (Guam,   |
|                      |                      | American Samoa, and  |
|                      |                      | the U.S. Virgin      |
|                      |                      | Islands) is subject  |
|                      |                      | to both Federal      |
|                      |                      | income tax and       |
|                      |                      | income tax assessed  |
|                      |                      | by the Commonwealth  |
|                      |                      | of the Northern      |
|                      |                      | Mariana Islands or   |
|                      |                      | the U.S. possession, |
|                      |                      | as applicable.       |
|                      |                      | However, the income  |
|                      |                      | tax system and rates |
|                      |                      | for the Commonwealth |
|                      |                      | of the Northern      |
|                      |                      | Mariana Islands and  |
|                      |                      | for the U.S.         |
|                      |                      | possessions are      |
|                      |                      | identical to the     |
|                      |                      | U.S. Federal income  |
|                      |                      | tax system and       |
|                      |                      | rates. This          |
|                      |                      | constitutes a        |
|                      |                      | "mirror tax" system. |
|                      |                      | A tax credit or      |
|                      |                      | exclusion is         |
|                      |                      | provided by one of   |
|                      |                      | the taxing           |
|                      |                      | jurisdictions        |
|                      |                      | (either the U.S.,    |
|                      |                      | the Commonwealth of  |
|                      |                      | the Northern Mariana |
|                      |                      | Islands, or the U.S. |
|                      |                      | possession, as       |
|                      |                      | appropriate) to      |
|                      |                      | prevent double       |
|                      |                      | taxation. The        |
|                      |                      | marginal tax rate    |
|                      |                      | for the Commonwealth |
|                      |                      | of the Northern      |
|                      |                      | Mariana Islands or   |
|                      |                      | the U.S. possession, |
|                      |                      | therefore, is of no  |
|                      |                      | consequence since it |
|                      |                      | is identical to the  |
|                      |                      | Federal marginal     |
|                      |                      | income tax rate and  |
|                      |                      | is completely offset |
|                      |                      | by a corresponding   |
|                      |                      | credit or exclusion. |
|                      |                      | Thus, the            |
|                      |                      | Commonwealth's or    |
|                      |                      | the possession's tax |
|                      |                      | rate will not be     |
|                      |                      | factored into the    |
|                      |                      | CMTR formula. The    |
|                      |                      | CMTR will be         |
|                      |                      | computed as provided |
|                      |                      | in paragraphs (e)(5) |
|                      |                      | (i) and (ii) based   |
|                      |                      | solely on the        |
|                      |                      | Federal marginal tax |
|                      |                      | rate; when           |
|                      |                      | applicable, the      |
|                      |                      | State(s) marginal    |
|                      |                      | tax rate; and the    |
|                      |                      | local marginal tax   |
|                      |                      | rate.                |
|                      |                      |                      |
|                      |                      | \(5\) Calculation of |
|                      |                      | the CMTR's. As       |
|                      |                      | stated above, the    |
|                      |                      | gross-up formula for |
|                      |                      | calculating the RIT  |
|                      |                      | allowance requires   |
|                      |                      | the use of two       |
|                      |                      | CMTR's. However, the |
|                      |                      | required CMTR's      |
|                      |                      | cannot be calculated |
|                      |                      | by merely adding the |
|                      |                      | Federal, State, and  |
|                      |                      | local marginal tax   |
|                      |                      | rates together       |
|                      |                      | because of the       |
|                      |                      | deductibility of     |
|                      |                      | State and local      |
|                      |                      | income taxes from    |
|                      |                      | income for Federal   |
|                      |                      | income tax purposes. |
|                      |                      | The State tax tables |
|                      |                      | prescribed in        |
|                      |                      | appendix B of this   |
|                      |                      | part are designed to |
|                      |                      | use the same income  |
|                      |                      | amount as that       |
|                      |                      | determined for the   |
|                      |                      | Federal taxes, which |
|                      |                      | reflects, among      |
|                      |                      | other things, State  |
|                      |                      | and local tax        |
|                      |                      | deductions. The      |
|                      |                      | formulas prescribed  |
|                      |                      | below for            |
|                      |                      | calculating the      |
|                      |                      | CMTR's are designed  |
|                      |                      | to adjust the State  |
|                      |                      | and local tax rates  |
|                      |                      | to compensate for    |
|                      |                      | their deductibility  |
|                      |                      | from income for      |
|                      |                      | Federal tax          |
|                      |                      | purposes.            |
|                      |                      |                      |
|                      |                      | \(i\) Calculation of |
|                      |                      | the CMTR for Year 1. |
|                      |                      | The following        |
|                      |                      | formula shall be     |
|                      |                      | used to calculate    |
|                      |                      | the CMTR for Year 1. |
|                      |                      |                      |
|                      |                      | CMTR Formula: X =    |
|                      |                      | F + (1-F)S + (1-F)L  |
|                      |                      |                      |
|                      |                      | Where:               |
|                      |                      |                      |
|                      |                      | X = CMTR for Year 1  |
|                      |                      |                      |
|                      |                      | F = Federal tax rate |
|                      |                      | for Year 1           |
|                      |                      |                      |
|                      |                      | S = State tax rate   |
|                      |                      | for Year 1           |
|                      |                      |                      |
|                      |                      | L = local tax rate   |
|                      |                      | for Year 1           |
|                      |                      |                      |
|                      |                      | \(A\) Federal,       |
|                      |                      | State, and local     |
|                      |                      | taxes incurred. If   |
|                      |                      | the employee incurs  |
|                      |                      | Federal, State, and  |
|                      |                      | local income taxes   |
|                      |                      | on moving expense    |
|                      |                      | reimbursements, the  |
|                      |                      | CMTR formula may be  |
|                      |                      | solved as follows:   |
|                      |                      |                      |
|                      |                      | Example:             |
|                      |                      |                      |
|                      |                      | If:                  |
|                      |                      |                      |
|                      |                      | F = 33 percent of    |
|                      |                      | income               |
|                      |                      |                      |
|                      |                      | S = 6 percent of     |
|                      |                      | income               |
|                      |                      |                      |
|                      |                      | L = 3 percent of     |
|                      |                      | income               |
|                      |                      |                      |
|                      |                      | Then:                |
|                      |                      |                      |
|                      |                      | X = .33 +            |
|                      |                      | (1.00-.33).06 +      |
|                      |                      | (1.00-.33).03        |
|                      |                      |                      |
|                      |                      | X = .3903            |
|                      |                      |                      |
|                      |                      | \(B\) Federal and    |
|                      |                      | State income taxes   |
|                      |                      | only. If the         |
|                      |                      | employee incurs tax  |
|                      |                      | liability on moving  |
|                      |                      | expense              |
|                      |                      | reimbursements for   |
|                      |                      | Federal and State    |
|                      |                      | income taxes but     |
|                      |                      | none for local       |
|                      |                      | income tax, the      |
|                      |                      | value of "L" is zero |
|                      |                      | and the CMTR formula |
|                      |                      | may be solved as     |
|                      |                      | follows:             |
|                      |                      |                      |
|                      |                      | Example:             |
|                      |                      |                      |
|                      |                      | If:                  |
|                      |                      |                      |
|                      |                      | F = 33 percent of    |
|                      |                      | income               |
|                      |                      |                      |
|                      |                      | S = 6 percent of     |
|                      |                      | income               |
|                      |                      |                      |
|                      |                      | L = Zero             |
|                      |                      |                      |
|                      |                      | Then:                |
|                      |                      |                      |
|                      |                      | X = .33 +            |
|                      |                      | (1.00-.33).06        |
|                      |                      |                      |
|                      |                      | X = .3702            |
|                      |                      |                      |
|                      |                      | \(C\) Federal and    |
|                      |                      | local income taxes   |
|                      |                      | only. If the         |
|                      |                      | employee incurs a    |
|                      |                      | tax liability on     |
|                      |                      | moving expense       |
|                      |                      | reimbursements for   |
|                      |                      | Federal and local    |
|                      |                      | income taxes but     |
|                      |                      | none for State       |
|                      |                      | income tax, the      |
|                      |                      | value of "S" is zero |
|                      |                      | and the CMTR formula |
|                      |                      | may be solved as     |
|                      |                      | follows:             |
|                      |                      |                      |
|                      |                      | Example:             |
|                      |                      |                      |
|                      |                      | If:                  |
|                      |                      |                      |
|                      |                      | F = 33 percent of    |
|                      |                      | income               |
|                      |                      |                      |
|                      |                      | S = Zero             |
|                      |                      |                      |
|                      |                      | L = 3 percent of     |
|                      |                      | income               |
|                      |                      |                      |
|                      |                      | Then:                |
|                      |                      |                      |
|                      |                      | X = .33 +            |
|                      |                      | (1.00-.33).03        |
|                      |                      |                      |
|                      |                      | X = .3501            |
|                      |                      |                      |
|                      |                      | \(ii\) Calculation   |
|                      |                      | of the CMTR for Year |
|                      |                      | 2. The calculation   |
|                      |                      | of the CMTR for Year |
|                      |                      | 2 is the same as     |
|                      |                      | described for Year   |
|                      |                      | 1, except that the   |
|                      |                      | Federal tax rate for |
|                      |                      | Year 2 is used in    |
|                      |                      | place of the Federal |
|                      |                      | tax rate for Year 1. |
|                      |                      | State and local tax  |
|                      |                      | rates remain the     |
|                      |                      | same as for Year 1.  |
|                      |                      | The following        |
|                      |                      | formula shall be     |
|                      |                      | used to determine    |
|                      |                      | the CMTR for Year 2: |
|                      |                      |                      |
|                      |                      | CMTR Formula: W =    |
|                      |                      | F + (1-F)S + (1-F)L  |
|                      |                      |                      |
|                      |                      | Where:               |
|                      |                      |                      |
|                      |                      | W = CMTR for Year 2  |
|                      |                      | F                    |
|                      |                      |                      |
|                      |                      | F = Federal tax rate |
|                      |                      | for Year 2           |
|                      |                      |                      |
|                      |                      | S = State tax rate   |
|                      |                      | for Year 1           |
|                      |                      |                      |
|                      |                      | L = local tax rate   |
|                      |                      | for Year 1           |
|                      |                      |                      |
|                      |                      | \(iii\) Calculation  |
|                      |                      | of CMTR's for Puerto |
|                      |                      | Rico. The following  |
|                      |                      | formula shall be     |
|                      |                      | used to calculate    |
|                      |                      | the CMTR for         |
|                      |                      | transfers to, from,  |
|                      |                      | or between points in |
|                      |                      | Puerto Rico. (This   |
|                      |                      | formula is different |
|                      |                      | from the formulas    |
|                      |                      | provided in          |
|                      |                      | paragraphs (e)(5)    |
|                      |                      | (i) and (ii) of this |
|                      |                      | section since the    |
|                      |                      | Federal marginal tax |
|                      |                      | rate is              |
|                      |                      | disregarded.)        |
|                      |                      |                      |
|                      |                      | CMTR Formula: X =    |
|                      |                      | P + S + L            |
|                      |                      |                      |
|                      |                      | Where:               |
|                      |                      |                      |
|                      |                      | X = CMTR for Year 1  |
|                      |                      | and Year 2           |
|                      |                      |                      |
|                      |                      | P = Puerto Rico tax  |
|                      |                      | rate for Year 1      |
|                      |                      |                      |
|                      |                      | S = State tax rate   |
|                      |                      | for Year 1, when     |
|                      |                      | applicable (See §    |
|                      |                      | 30                   |
|                      |                      | 2-17.8(e)(4)(i)(B).) |
|                      |                      |                      |
|                      |                      | L = Local tax rate   |
|                      |                      | for Year 1           |
|                      |                      |                      |
|                      |                      | \(f\) Determination  |
|                      |                      | of the RIT           |
|                      |                      | allowance. The RIT   |
|                      |                      | allowance to cover   |
|                      |                      | the tax liability on |
|                      |                      | additional income    |
|                      |                      | resulting from the   |
|                      |                      | covered taxable      |
|                      |                      | reimbursements       |
|                      |                      | received in Year 1   |
|                      |                      | is calculated in     |
|                      |                      | Year 2 as provided   |
|                      |                      | below:               |
|                      |                      |                      |
|                      |                      | \(1\) The RIT        |
|                      |                      | allowance is         |
|                      |                      | calculated by        |
|                      |                      | substituting the     |
|                      |                      | amount of covered    |
|                      |                      | taxable              |
|                      |                      | reimbursements for   |
|                      |                      | Year 1, the CMTR's   |
|                      |                      | for Year 1 and Year  |
|                      |                      | 2, and the total     |
|                      |                      | amount of the WTA's  |
|                      |                      | paid in Year 1 into  |
|                      |                      | the gross-up formula |
|                      |                      | as follows:          |
|                      |                      |                      |
|                      |                      | Formula:             |
|                      |                      |                      |
|                      |                      |         X            |
|                      |                      |                  1 - |
|                      |                      | X                    |
|                      |                      |                      |
|                      |                      | Z =                  |
|                      |                      | \-\-\                |
|                      |                      | -\-\-\-\-\-\-\-\-\-- |
|                      |                      | (R) -                |
|                      |                      | \-\-\-\-             |
|                      |                      | \-\-\-\-\-\-\-\--(Y) |
|                      |                      |                      |
|                      |                      |        1 -           |
|                      |                      | W                    |
|                      |                      |                  1 - |
|                      |                      | W                    |
|                      |                      |                      |
|                      |                      | Where:               |
|                      |                      |                      |
|                      |                      | Z = RIT allowance    |
|                      |                      | payable in Year 2    |
|                      |                      |                      |
|                      |                      | X = CMTR for Year 1  |
|                      |                      |                      |
|                      |                      | W = CMTR for Year 2  |
|                      |                      |                      |
|                      |                      | R = covered taxable  |
|                      |                      | reimbursements       |
|                      |                      |                      |
|                      |                      | Y = total WTA's paid |
|                      |                      | in Year 1            |
|                      |                      |                      |
|                      |                      | Example:             |
|                      |                      |                      |
|                      |                      | If:                  |
|                      |                      |                      |
|                      |                      | X = .3903            |
|                      |                      |                      |
|                      |                      | W = .3448            |
|                      |                      |                      |
|                      |                      | R = \$21,800         |
|                      |                      |                      |
|                      |                      | Y = \$5,450          |
|                      |                      |                      |
|                      |                      | Then:                |
|                      |                      |                      |
|                      |                      |                      |
|                      |                      |        .3903         |
|                      |                      |               1.00 - |
|                      |                      | .3903                |
|                      |                      |                      |
|                      |                      | Z =                  |
|                      |                      | \-\-\                |
|                      |                      | -\-\-\-\-\-\-\-\-\-- |
|                      |                      | (\$21,800) -         |
|                      |                      | \-\-\                |
|                      |                      | -\-\-\-\-\-\-\-\-\-- |
|                      |                      | (\$5,450)            |
|                      |                      |                      |
|                      |                      |        1.00 -        |
|                      |                      | .3448                |
|                      |                      |               1.00 - |
|                      |                      | .3448                |
|                      |                      |                      |
|                      |                      | Z =                  |
|                      |                      | .5957(\$21,8         |
|                      |                      | 00)-09.9306(\$5,450) |
|                      |                      |                      |
|                      |                      | Z =                  |
|                      |                      | \$12                 |
|                      |                      | ,986.26-09\$5,071.77 |
|                      |                      |                      |
|                      |                      | Z = \$7,914.49       |
|                      |                      |                      |
|                      |                      | \(2\) There may be   |
|                      |                      | instances when a WTA |
|                      |                      | was not paid in Year |
|                      |                      | 1 at the time moving |
|                      |                      | expense              |
|                      |                      | reimbursements were  |
|                      |                      | made. In cases where |
|                      |                      | there is no WTA to   |
|                      |                      | be deducted, the     |
|                      |                      | value of "Y" is zero |
|                      |                      | and the formula      |
|                      |                      | stated in paragraph  |
|                      |                      | (f)(1) of this       |
|                      |                      | section, for         |
|                      |                      | calculating the      |
|                      |                      | amount of the RIT    |
|                      |                      | allowance (Z) due    |
|                      |                      | the employee in Year |
|                      |                      | 2 may be solved as   |
|                      |                      | shown in the         |
|                      |                      | following example:   |
|                      |                      |                      |
|                      |                      | Example:             |
|                      |                      |                      |
|                      |                      | If:                  |
|                      |                      |                      |
|                      |                      | X = .3903            |
|                      |                      |                      |
|                      |                      | W = .3448            |
|                      |                      |                      |
|                      |                      | R = \$21,800         |
|                      |                      |                      |
|                      |                      | Y = Zero             |
|                      |                      |                      |
|                      |                      | Then:                |
|                      |                      |                      |
|                      |                      |             .3903    |
|                      |                      |                      |
|                      |                      | Z =                  |
|                      |                      | \-\-\                |
|                      |                      | -\-\-\-\-\-\-\-\-\-- |
|                      |                      | (\$21,800)           |
|                      |                      |                      |
|                      |                      |        1.00 - .3448  |
|                      |                      |                      |
|                      |                      | Z = .5957 (\$21,800) |
|                      |                      |                      |
|                      |                      | Z = \$12,986.26      |
|                      |                      |                      |
|                      |                      | \(3\) Certain States |
|                      |                      | do not allow the     |
|                      |                      | deduction of all or  |
|                      |                      | part of the covered  |
|                      |                      | moving expenses that |
|                      |                      | are deductible for   |
|                      |                      | Federal income tax   |
|                      |                      | purposes. The State  |
|                      |                      | gross-up to cover    |
|                      |                      | the additional State |
|                      |                      | income tax liability |
|                      |                      | resulting from the   |
|                      |                      | covered moving       |
|                      |                      | expense              |
|                      |                      | reimbursements       |
|                      |                      | received in Year 1   |
|                      |                      | that are deductible  |
|                      |                      | for Federal income   |
|                      |                      | tax purposes but not |
|                      |                      | for State income tax |
|                      |                      | purposes is          |
|                      |                      | calculated in Year 2 |
|                      |                      | as follows:          |
|                      |                      |                      |
|                      |                      | \(i\) The State      |
|                      |                      | gross-up is          |
|                      |                      | calculated by        |
|                      |                      | substituting the     |
|                      |                      | amount of covered    |
|                      |                      | moving expense       |
|                      |                      | reimbursements that  |
|                      |                      | are deductible for   |
|                      |                      | Federal income tax   |
|                      |                      | purposes but not for |
|                      |                      | State income tax     |
|                      |                      | purposes, the        |
|                      |                      | Federal tax rate for |
|                      |                      | Year 1, the State    |
|                      |                      | tax rate for Year 1, |
|                      |                      | and the combined     |
|                      |                      | marginal tax rate    |
|                      |                      | for Year 2 into the  |
|                      |                      | State gross-up       |
|                      |                      | formula as follows:  |
|                      |                      |                      |
|                      |                      | Formula:             |
|                      |                      |                      |
|                      |                      |          S(1 - F)    |
|                      |                      |                      |
|                      |                      | Z =                  |
|                      |                      | \-\-\                |
|                      |                      | -\-\-\-\-\-\-\-\-\-- |
|                      |                      | (N)                  |
|                      |                      |                      |
|                      |                      |           1 - W      |
|                      |                      |                      |
|                      |                      | Where:               |
|                      |                      |                      |
|                      |                      | A = State gross-up   |
|                      |                      |                      |
|                      |                      | F = Federal tax rate |
|                      |                      | for Year 1           |
|                      |                      |                      |
|                      |                      | S = State tax rate   |
|                      |                      | for Year 1           |
|                      |                      |                      |
|                      |                      | W = CMTR for Year 2  |
|                      |                      |                      |
|                      |                      | N = covered moving   |
|                      |                      | expense              |
|                      |                      | reimbursements that  |
|                      |                      | are deductible for   |
|                      |                      | Federal income tax   |
|                      |                      | purposes but not for |
|                      |                      | State income tax     |
|                      |                      | purposes             |
|                      |                      |                      |
|                      |                      | Example:             |
|                      |                      |                      |
|                      |                      | If:                  |
|                      |                      |                      |
|                      |                      | F = .33              |
|                      |                      |                      |
|                      |                      | S = .06              |
|                      |                      |                      |
|                      |                      | W = .3448            |
|                      |                      |                      |
|                      |                      | N = \$9,250          |
|                      |                      |                      |
|                      |                      | Then:                |
|                      |                      |                      |
|                      |                      |       .06(1.00 -     |
|                      |                      | .33)                 |
|                      |                      |                      |
|                      |                      | Z =                  |
|                      |                      | \-\-\-\-\-\-\-\      |
|                      |                      | -\-\-\-\-\-\-\-\-\-- |
|                      |                      | (\$9,250)            |
|                      |                      |                      |
|                      |                      |        1.00 - .3448  |
|                      |                      |                      |
|                      |                      | A = .0614 (\$9,250)  |
|                      |                      |                      |
|                      |                      | A = \$567.95         |
|                      |                      |                      |
|                      |                      | \(ii\) Add the State |
|                      |                      | gross-up to the RIT  |
|                      |                      | allowance as         |
|                      |                      | calculated using the |
|                      |                      | formula in paragraph |
|                      |                      | (f)(1) of this       |
|                      |                      | section. The result  |
|                      |                      | is the RIT allowance |
|                      |                      | adjusted for those   |
|                      |                      | States that do not   |
|                      |                      | allow moving expense |
|                      |                      | deductions. Example: |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| RIT allowance        | \$7,914.49           |                      |
| payable in Year      |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Plus adjustment      | +567.95              |                      |
| factor               |                      |                      |
+----------------------+----------------------+----------------------+
|                      | \-\                  |                      |
|                      | -\-\-\-\-\-\-\-\-\-- |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Total                | \$8,482.44           |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      | \(4\) If the amount  |
|                      |                      | of the RIT allowance |
|                      |                      | is greater than      |
|                      |                      | zero, it is payable  |
|                      |                      | to the employee on   |
|                      |                      | the travel voucher   |
|                      |                      | as a relocation or   |
|                      |                      | moving expense       |
|                      |                      | allowance. The RIT   |
|                      |                      | allowance amount is  |
|                      |                      | included in the      |
|                      |                      | employee's gross     |
|                      |                      | income for Year 2    |
|                      |                      | and, therefore,      |
|                      |                      | subject to           |
|                      |                      | appropriate          |
|                      |                      | withholding taxes.   |
|                      |                      | (See net payment to  |
|                      |                      | employee in          |
|                      |                      | paragraph (g) of     |
|                      |                      | this section.) The   |
|                      |                      | RIT allowance amount |
|                      |                      | will be reported on  |
|                      |                      | IRS Form W-2 for     |
|                      |                      | Year 2 (including    |
|                      |                      | applicable income    |
|                      |                      | tax withholding      |
|                      |                      | amounts) and on IRS  |
|                      |                      | Form 4782 for the    |
|                      |                      | employee's           |
|                      |                      | information.         |
+----------------------+----------------------+----------------------+
|                      |                      | \(5\) If the         |
|                      |                      | calculation of the   |
|                      |                      | RIT allowance        |
|                      |                      | results in a         |
|                      |                      | negative amount, the |
|                      |                      | employee is          |
|                      |                      | obligated to repay   |
|                      |                      | this amount as a     |
|                      |                      | debt due the         |
|                      |                      | Government. (See §   |
|                      |                      | 302-17.7(e)(2) and   |
|                      |                      | 302-17.9(b).)        |
+----------------------+----------------------+----------------------+
|                      |                      | \(6\) Any changes to |
|                      |                      | the employee's       |
|                      |                      | income level or      |
|                      |                      | filing status for    |
|                      |                      | Year 1 that would    |
|                      |                      | affect the marginal  |
|                      |                      | tax rates (Federal,  |
|                      |                      | State, or local)     |
|                      |                      | used in calculating  |
|                      |                      | the RIT allowance    |
|                      |                      | must be reported to  |
|                      |                      | the agency by the    |
|                      |                      | employee as provided |
|                      |                      | in § 302-17.9(b)(2). |
|                      |                      | (See also §          |
|                      |                      | 302-17.10 for        |
|                      |                      | certified statement  |
|                      |                      | regarding these      |
|                      |                      | changes.)            |
+----------------------+----------------------+----------------------+
|                      |                      | \(g\) Determination  |
|                      |                      | of the net payment   |
|                      |                      | due employee in Year |
|                      |                      | 2. Since the amount  |
|                      |                      | of the RIT allowance |
|                      |                      | is income to the     |
|                      |                      | employee in Year 2,  |
|                      |                      | it is subject to the |
|                      |                      | same tax withholding |
|                      |                      | requirements as all  |
|                      |                      | other moving expense |
|                      |                      | reimbursements.      |
|                      |                      | Agencies should      |
|                      |                      | determine the        |
|                      |                      | appropriate amounts  |
|                      |                      | for withholding      |
|                      |                      | taxes under their    |
|                      |                      | internal tax         |
|                      |                      | withholding          |
|                      |                      | procedures. The      |
|                      |                      | amount of            |
|                      |                      | withholding taxes is |
|                      |                      | deducted from the    |
|                      |                      | RIT allowance to     |
|                      |                      | arrive at the net    |
|                      |                      | payment to the       |
|                      |                      | employee.            |
+----------------------+----------------------+----------------------+
| **§ 302-17.9**       | *                    | \(a\) Agency.        |
|                      | *Responsibilities.** | Finance offices will |
|                      |                      | calculate the amount |
|                      |                      | of the gross-up for  |
|                      |                      | the WTA in Year 1 in |
|                      |                      | accordance with      |
|                      |                      | procedures outlined  |
|                      |                      | herein and credit    |
|                      |                      | this amount to the   |
|                      |                      | employee at the time |
|                      |                      | of reimbursement as  |
|                      |                      | provided in §        |
|                      |                      | 302-17.7(e). The WTA |
|                      |                      | will be reflected on |
|                      |                      | the employee's Form  |
|                      |                      | W-2 for Year 1. The  |
|                      |                      | RIT allowance may be |
|                      |                      | calculated in Year 2 |
|                      |                      | either by the        |
|                      |                      | employee or by the   |
|                      |                      | agency finance       |
|                      |                      | office based on      |
|                      |                      | information provided |
|                      |                      | by the employee on   |
|                      |                      | the voucher, as      |
|                      |                      | directed by the      |
|                      |                      | agency's             |
|                      |                      | implementing         |
|                      |                      | policies and         |
|                      |                      | procedures. In       |
|                      |                      | addition, agencies   |
|                      |                      | shall prescribe      |
|                      |                      | appropriate and      |
|                      |                      | necessary            |
|                      |                      | implementing         |
|                      |                      | procedures as        |
|                      |                      | provided elsewhere   |
|                      |                      | in this part.        |
|                      |                      |                      |
|                      |                      | \(b\) Employee.      |
|                      |                      |                      |
|                      |                      | \(1\) The employee   |
|                      |                      | is required to       |
|                      |                      | submit a claim for   |
|                      |                      | the RIT allowance    |
|                      |                      | and to file the tax  |
|                      |                      | information for Year |
|                      |                      | 1 specified in §     |
|                      |                      | 302-17.10 with       |
|                      |                      | his/her agency in    |
|                      |                      | Year 2, regardless   |
|                      |                      | of whether any       |
|                      |                      | additional           |
|                      |                      | reimbursement for    |
|                      |                      | the RIT allowance is |
|                      |                      | owed the employee.   |
|                      |                      | (See § 302-17.7(e)   |
|                      |                      | for employee         |
|                      |                      | agreement.)          |
|                      |                      |                      |
|                      |                      | \(2\) If any action  |
|                      |                      | occurs (i.e.,        |
|                      |                      | amended tax return,  |
|                      |                      | tax audit, etc.)     |
|                      |                      | that would change    |
|                      |                      | the information      |
|                      |                      | provided in Year 2   |
|                      |                      | by the employee to   |
|                      |                      | his/her agency for   |
|                      |                      | use in calculating   |
|                      |                      | the RIT allowance    |
|                      |                      | due the employee for |
|                      |                      | Year 1 taxes, this   |
|                      |                      | information must be  |
|                      |                      | provided by the      |
|                      |                      | employee to his/her  |
|                      |                      | agency under         |
|                      |                      | procedures           |
|                      |                      | prescribed by the    |
|                      |                      | agency. (See §       |
|                      |                      | 302-17.10.)          |
|                      |                      |                      |
|                      |                      | \(3\) If the         |
|                      |                      | calculation of the   |
|                      |                      | RIT allowance        |
|                      |                      | results in a         |
|                      |                      | negative amount, the |
|                      |                      | employee is          |
|                      |                      | obligated to repay   |
|                      |                      | this amount as a     |
|                      |                      | debt due the         |
|                      |                      | Government. (See §   |
|                      |                      | 302-17.7(e)(2) and   |
|                      |                      | 302-17.8(f)(5).)     |
+----------------------+----------------------+----------------------+
| **§ 302-17.10**      | **Claims for payment | \(a\) Claims forms.  |
|                      | and supporting       | Claims for payment   |
|                      | documentation and    | of the RIT allowance |
|                      | verification.**      | shall be submitted   |
|                      |                      | by the employee in   |
|                      |                      | Year 2 on SF 1012    |
|                      |                      | (Travel Voucher) or  |
|                      |                      | other authorized     |
|                      |                      | travel voucher form. |
|                      |                      | When claiming        |
|                      |                      | payment for the RIT  |
|                      |                      | allowance, the       |
|                      |                      | employee shall       |
|                      |                      | furnish and certify  |
|                      |                      | to certain tax       |
|                      |                      | information that has |
|                      |                      | been or will be      |
|                      |                      | shown on his/her     |
|                      |                      | actually prepared    |
|                      |                      | tax returns. The     |
|                      |                      | spouse must also     |
|                      |                      | sign statement if    |
|                      |                      | joint filing status  |
|                      |                      | is claimed and       |
|                      |                      | spouse's income is   |
|                      |                      | included on          |
|                      |                      | statement. This      |
|                      |                      | information shall be |
|                      |                      | contained in a       |
|                      |                      | certified statement  |
|                      |                      | on, or attached to,  |
|                      |                      | the SF 1012 reading  |
|                      |                      | essentially as       |
|                      |                      | follows:             |
|                      |                      |                      |
|                      |                      | Certified Statement  |
|                      |                      |                      |
|                      |                      | I certify that the   |
|                      |                      | following            |
|                      |                      | information, which   |
|                      |                      | is to be used in     |
|                      |                      | calculating the RIT  |
|                      |                      | allowance to which I |
|                      |                      | am entitled, has     |
|                      |                      | been (or will be)    |
|                      |                      | shown on the income  |
|                      |                      | tax returns filed    |
|                      |                      | (or to be filed) by  |
|                      |                      | me (or by my spouse  |
|                      |                      | and me) with the     |
|                      |                      | applicable Federal,  |
|                      |                      | State, and local     |
|                      |                      | (specify which) tax  |
|                      |                      | authorities for the  |
|                      |                      | 19\_\_\_\_tax year.  |
|                      |                      |                      |
|                      |                      | \--Gross             |
|                      |                      | compensation as      |
|                      |                      | shown on attached    |
|                      |                      | IRS Form(s) W-2 and, |
|                      |                      | if applicable, net   |
|                      |                      | earnings (or loss)   |
|                      |                      | from self-employment |
|                      |                      | income shown on      |
|                      |                      | attached Schedule SE |
|                      |                      | (Form 1040):         |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
|                      | Form(s) W-2          | Schedule SE          |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Employee             | \$                   | \$                   |
+----------------------+----------------------+----------------------+
| Spouse (if filing    | \$                   | \$                   |
| jointly)             |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Total (Both columns) |                      | \$                   |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
|                      |                      | \--Filing status:    |
|                      |                      | \_\_                 |
|                      |                      | \_\_\_\_\_\_\_\_\_\_ |
|                      |                      | (Specify one of the  |
|                      |                      | filing status items  |
|                      |                      | that was (or will    |
|                      |                      | be) claimed on IRS   |
|                      |                      | Form 1040.)          |
+----------------------+----------------------+----------------------+
|                      |                      | \--Marginal tax      |
|                      |                      | rates from           |
|                      |                      | appendix-list A, B,  |
|                      |                      | and C of 41 CFR part |
|                      |                      | 302-17 and local tax |
|                      |                      | tables derived under |
|                      |                      | procedures           |
|                      |                      | prescribed in 41 CFR |
|                      |                      | part 302-17:         |
+----------------------+----------------------+----------------------+
|                      |                      | Federal for Year 1   |
+----------------------+----------------------+----------------------+
|                      |                      | Federal for Year 2   |
+----------------------+----------------------+----------------------+
|                      |                      | State (specify       |
|                      |                      | which):              |
+----------------------+----------------------+----------------------+
|                      |                      | Local (specify       |
|                      |                      | which):              |
+----------------------+----------------------+----------------------+
|                      |                      | The above            |
|                      |                      | information is true  |
|                      |                      | and accurate to the  |
|                      |                      | best of my           |
|                      |                      | knowledge. I (we)    |
|                      |                      | agree to notify the  |
|                      |                      | appropriate agency   |
|                      |                      | official of any      |
|                      |                      | changes to the above |
|                      |                      | (i.e., from amended  |
|                      |                      | tax returns, tax     |
|                      |                      | audit, etc.) so that |
|                      |                      | appropriate          |
|                      |                      | adjustments to the   |
|                      |                      | RIT allowance can be |
|                      |                      | made. The required   |
|                      |                      | supporting documents |
|                      |                      | are attached.        |
|                      |                      | Additional           |
|                      |                      | documentation will   |
|                      |                      | be furnished if      |
|                      |                      | requested.           |
+----------------------+----------------------+----------------------+
|                      |                      | I (we) further agree |
|                      |                      | that if the 12-month |
|                      |                      | service agreement    |
|                      |                      | required by 41 CFR   |
|                      |                      | 302-2.13 is          |
|                      |                      | violated, the total  |
|                      |                      | amount of the RIT    |
|                      |                      | allowance will       |
|                      |                      | become a debt due    |
|                      |                      | the United States    |
|                      |                      | Government and will  |
|                      |                      | be repaid according  |
|                      |                      | to agency            |
|                      |                      | procedures.          |
+----------------------+----------------------+----------------------+
|                      |                      | \-\-\-\-\-\-\-\-\-\  |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-- |
+----------------------+----------------------+----------------------+
|                      |                      | Employee's signature |
+----------------------+----------------------+----------------------+
|                      |                      | \-\-\-\-\-\-\-\-\-\  |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-- |
+----------------------+----------------------+----------------------+
|                      |                      | Date                 |
+----------------------+----------------------+----------------------+
|                      |                      | \-\-\-\-\-\-\-\-\-\  |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-- |
+----------------------+----------------------+----------------------+
|                      |                      | Spouse's signature   |
|                      |                      | (if filing           |
|                      |                      | jointly)\\ 1\\       |
+----------------------+----------------------+----------------------+
|                      |                      | \-\-\-\-\-\-\-\-\-\  |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-\ |
|                      |                      | -\-\-\-\-\-\-\-\-\-- |
+----------------------+----------------------+----------------------+
|                      |                      | Date                 |
+----------------------+----------------------+----------------------+
|                      |                      | \\ 1\\ If a joint    |
|                      |                      | filing status is     |
|                      |                      | claimed and spouse's |
|                      |                      | income is included,  |
|                      |                      | the spouse must sign |
|                      |                      | the statement. If    |
|                      |                      | the spouse does not  |
|                      |                      | sign the document,   |
|                      |                      | earned income will   |
|                      |                      | include only the     |
|                      |                      | employee's earned    |
|                      |                      | income as provided   |
|                      |                      | in 41 CFR            |
|                      |                      | 302-17.8(d). This    |
|                      |                      | condition will not   |
|                      |                      | apply if an employee |
|                      |                      | is allowed, under    |
|                      |                      | IRS rules, to file a |
|                      |                      | joint return as a    |
|                      |                      | surviving spouse.    |
+----------------------+----------------------+----------------------+
|                      |                      | \(b\) Supporting     |
|                      |                      | documen              |
|                      |                      | tation/verification. |
|                      |                      | The claim for the    |
|                      |                      | RIT allowance shall  |
|                      |                      | be supported by      |
|                      |                      | documentation        |
|                      |                      | attached to the      |
|                      |                      | voucher and by       |
|                      |                      | verification of      |
|                      |                      | State and local tax  |
|                      |                      | obligations as       |
|                      |                      | provided below:      |
+----------------------+----------------------+----------------------+
|                      |                      | \(1\) Copies of the  |
|                      |                      | appropriate IRS      |
|                      |                      | Forms W-2 and, if    |
|                      |                      | applicable, the      |
|                      |                      | completed IRS        |
|                      |                      | Schedule SE (Form    |
|                      |                      | 1040) shall be       |
|                      |                      | attached to the      |
|                      |                      | voucher to           |
|                      |                      | substantiate the     |
|                      |                      | income amounts shown |
|                      |                      | in the certified     |
|                      |                      | statement. Employee  |
|                      |                      | (and spouse, if      |
|                      |                      | filing jointly) must |
|                      |                      | agree to provide     |
|                      |                      | additional           |
|                      |                      | documentation to     |
|                      |                      | verify income        |
|                      |                      | amounts, filing      |
|                      |                      | status, and State    |
|                      |                      | and local income tax |
|                      |                      | obligations if       |
|                      |                      | requested by the     |
|                      |                      | agency.              |
+----------------------+----------------------+----------------------+
|                      |                      | \(2\) In order to    |
|                      |                      | determine or verify  |
|                      |                      | whether a particular |
|                      |                      | State or local tax   |
|                      |                      | authority imposes a  |
|                      |                      | tax on moving        |
|                      |                      | expense              |
|                      |                      | reimbursements, it   |
|                      |                      | is incumbent upon    |
|                      |                      | the appropriate      |
|                      |                      | agency officials to  |
|                      |                      | become familiar with |
|                      |                      | the State and local  |
|                      |                      | tax laws that affect |
|                      |                      | their transferring   |
|                      |                      | employees. In cases  |
|                      |                      | where the taxability |
|                      |                      | of moving expense    |
|                      |                      | reimbursements is    |
|                      |                      | not clear, an agency |
|                      |                      | may pay a RIT        |
|                      |                      | allowance which      |
|                      |                      | reflects only those  |
|                      |                      | State and local tax  |
|                      |                      | obligations that are |
|                      |                      | clearly imposed      |
|                      |                      | under State and      |
|                      |                      | local tax law. Once  |
|                      |                      | the questionable     |
|                      |                      | State or local tax   |
|                      |                      | obligations are      |
|                      |                      | resolved, agencies   |
|                      |                      | may recompute the    |
|                      |                      | RIT allowance and    |
|                      |                      | make appropriate     |
|                      |                      | payment adjustments. |
+----------------------+----------------------+----------------------+
|                      |                      | \(c\) Fraudulent     |
|                      |                      | claims. A claim      |
|                      |                      | against the United   |
|                      |                      | States is forfeited  |
|                      |                      | if the claimant      |
|                      |                      | defrauds or attempts |
|                      |                      | to defraud the       |
|                      |                      | Government in        |
|                      |                      | connection therewith |
|                      |                      | (28 U.S.C. 2514). In |
|                      |                      | addition, there are  |
|                      |                      | two criminal         |
|                      |                      | provisions under     |
|                      |                      | which severe         |
|                      |                      | penalties may be     |
|                      |                      | imposed on an        |
|                      |                      | employee who         |
|                      |                      | knowingly presents a |
|                      |                      | false, fictitious,   |
|                      |                      | or fraudulent claim  |
|                      |                      | against the United   |
|                      |                      | States (18 U.S.C.    |
|                      |                      | 287 and 1001). The   |
|                      |                      | employee's claim for |
|                      |                      | payment of the RIT   |
|                      |                      | allowance shall      |
|                      |                      | accurately reflect   |
|                      |                      | the facts involved   |
|                      |                      | in every instance so |
|                      |                      | that any violation   |
|                      |                      | of these provisions  |
|                      |                      | will be avoided.     |
+----------------------+----------------------+----------------------+
| **§ 302-17.11**      | **Violation of       | In the event the     |
|                      | service agreement.** | employee violates    |
|                      |                      | the terms of the     |
|                      |                      | service agreement    |
|                      |                      | required under §     |
|                      |                      | 302-2.13, no part of |
|                      |                      | the RIT allowance or |
|                      |                      | the WTA will be      |
|                      |                      | paid, and any        |
|                      |                      | amounts paid prior   |
|                      |                      | to such violation    |
|                      |                      | shall be a debt due  |
|                      |                      | the United States    |
|                      |                      | until they are       |
|                      |                      | repaid by the        |
|                      |                      | employee.            |
+----------------------+----------------------+----------------------+
| **§ 302-17.12**      | **Advance of         | No advance of funds  |
|                      | funds.**             | is authorized in     |
|                      |                      | connection with the  |
|                      |                      | allowance provided   |
|                      |                      | in this part.        |
+----------------------+----------------------+----------------------+
| **§ 302-17.13**      | **Source             | The following        |
|                      | references.**        | references or        |
|                      |                      | publications have    |
|                      |                      | been used as source  |
|                      |                      | material for this    |
|                      |                      | part.                |
|                      |                      |                      |
|                      |                      | \(a\) Internal       |
|                      |                      | Revenue Code (IRC),  |
|                      |                      | section 164(a)(3)    |
|                      |                      | (26 U.S.C.           |
|                      |                      | 164(a)(3))           |
|                      |                      | pertaining to the    |
|                      |                      | deductibility of     |
|                      |                      | State and local      |
|                      |                      | income taxes, and    |
|                      |                      | section 217 (26      |
|                      |                      | U.S.C. 217),         |
|                      |                      | pertaining to moving |
|                      |                      | expenses.            |
|                      |                      |                      |
|                      |                      | \(b\) Internal       |
|                      |                      | Revenue Service      |
|                      |                      | Publication 521,     |
|                      |                      | "Moving Expenses."   |
|                      |                      |                      |
|                      |                      | \(c\) Internal       |
|                      |                      | Revenue Service,     |
|                      |                      | Circular E,          |
|                      |                      | "Employer's Tax      |
|                      |                      | Guide."              |
|                      |                      |                      |
|                      |                      | \(d\) Department of  |
|                      |                      | the Treasury         |
|                      |                      | Financial Manual,    |
|                      |                      | TFM 3-5000.          |
|                      |                      |                      |
|                      |                      | \(e\) 31 CFR 215.2   |
|                      |                      | (5 U.S.C. 5516,      |
|                      |                      | 5517, and 5520).     |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Appendix A to        | Federal Tax Tables   |                      |
| chapter -            | for RIT Allowance    |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Appendix B to        | State Tax Tables for |                      |
| chapter -            | RIT Allowance        |                      |
+----------------------+----------------------+----------------------+
| Appendix C to        | Federal Tax Tables   |                      |
| chapter -            | for RIT              |                      |
|                      | Allowance\--Year 2   |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+
| Appendix D to        | Puerto Rico Tax      |                      |
| chapter -            | Tables for RIT       |                      |
|                      | Allowance            |                      |
+----------------------+----------------------+----------------------+
|                      |                      |                      |
+----------------------+----------------------+----------------------+

**CHAPTER 303 - PAYMENT OF EXPENSES CONNECTED WITH THE DEATH OF CERTAIN
EMPLOYEES**

Part.

  -------- -------------------------------------------------------------------
  303-70   Payment of Expenses Connected With the death of certain Employees
           
  -------- -------------------------------------------------------------------

**PART 303-70 - Payment of Expenses Connected With the death of certain
Employees**

**Subpart A - General Policies**

Sec.

  ---------- --------------------------------------------------------------------------------------------------------------------------------------------------
  303-70.1   When must we authorize payment of expenses related to an employee's death?
             
  303-70.2   Must we pay death-related expenses when the employee's death is not work-related?
  303-70.3   Must we pay death-related expenses for an employee who dies while on leave, or who dies on a nonworkday while on TDY or stationed outside CONUS?
             
  303-70.4   May we pay death-related expenses under this chapter if the same expenses are payable under other laws of the United States?
             
  ---------- --------------------------------------------------------------------------------------------------------------------------------------------------

**Note to subpart A: When an employee dies from injuries sustained while
performing official duty, death-related expenses are payable under the
Federal Employees' Compensation Act (FECA), 5 U.S.C. 8134. For further
information contact the Department of Labor, Federal Employees'
Compensation Division, 200 Constitution Avenue, NW, Washington, DC
20210.**

**Subpart B - General Procedures**

Sec.

  ------------ -------------------------------------------------------------------------------------------------
  303-70.100   May we pay the travel expenses for an escort for the remains of a deceased employee?
               
  303-70.101   Must we provide assistance in arranging for preparation and transportation of employee remains?
               
  ------------ -------------------------------------------------------------------------------------------------

**Subpart C - Allowances for Preparation and Transportation of Remains**

Sec.

  ------------ -----------------------------------------------------------------------
  303-70.200   What costs must we pay for preparation and transportation of remains?
               
  ------------ -----------------------------------------------------------------------

**Subpart D - Transportation of Immediate Family Members, Baggage, and
Household Goods**

Sec.

  ------------ -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  303-70.300   Must we pay transportation costs to return the deceased employee's baggage?
               
  303-70.301   Are there any limitations on the baggage we may transport?
  303-70.302   When the employee dies at or while in transit to or from his/her official station outside CONUS, must we return the employee's immediate family, baggage and household goods to the residence or alternate destination?
  303-70.303   Must we continue payment of relocation expenses for an employee's immediate family if the employee dies while in transit to his/her new duty station within CONUS?
  303-70.304   Must we continue payment of relocation expenses for an employee's immediate family if the employee dies after reporting to the new duty station within CONUS, but the family was in transit to the new duty station or had not begun its en route travel?
               
  303-70.305   What relocation expenses must we authorize for the immediate family under § 303-70.303 and 303-70.304?
               
  ------------ -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart E - Preparation and Transportation Expenses for Remains of
Immediate Family Member's**

Sec.

  ------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  303-70.400   When an immediate family member, residing with the employee, dies while the employee is stationed outside CONUS, must we furnish mortuary services?
               
  303-70.401   When an immediate family member, residing with the employee, dies while the employee is stationed outside CONUS, must we pay expenses to transport the remains?
  303-70.402   When an immediate family member, residing with the employee, dies while the employee is stationed outside CONUS, may we pay burial expenses?
               
  303-70.403   When a family member, residing with the employee, dies while in transit to or from the employee's duty station outside CONUS, must we furnish mortuary services, and/or transportation of the remains?
               
  ------------ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart F - Policies and Procedures for Payment of Expenses**

Sec.

  ------------ -----------------------------------------------------
  303-70.500   Are receipts required for claims for reimbursement?
               
  303-70.501   To whom should we make payment?
               
  ------------ -----------------------------------------------------

**Subpart G - Escort of Remains**

Sec.

  ------------ -----------------------------------------------------------------------------------------------------
  303-70.600   How many persons may we authorize travel expenses for to escort the remains of a deceased employee?
               
  303-70.601   Under what circumstances may we authorize the escort of remains?
               
  303-70.602   What travel expenses may we authorize for the escort of remains?
               
  ------------ -----------------------------------------------------------------------------------------------------

**Authority:**5 U.S.C. 5721-5738, 5741-5742; E.O. 11609, 3 CFR,
1971-1975 Comp., p. 586.

**Subpart A - General Policies**

  ---------------- ------------------------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 303-70.1**   **When must we authorize payment of expenses related to an employee's death?**                                                                         When, at the time of death, the employee was: (a) On official travl: or (b) Performing official duties outside CONUS;or (c) Absent from duty as provided in § 303-70.3; or (d) Reassigned away from his/her home of record under a mandatory mobility agreement.
  **§ 303-70.2**   **Must we pay death-related expenses when the employee's death is not work-related?**                                                                  Yes, provided the requirements in § 303-70.1 are met.
  **§ 303-70.3**   **Must we pay death-related expenses for an employee who dies while on leave, or who dies on a nonworkday while on TDY or stationed outside CONUS?**   Yes, However, payment cannot exceed the amount allowed if death had occurred at the temporary duty station or at the official station outside CONUS.
  **§ 303-70.4**   **May we pay death-related expenses under this chapter if the same expenses are payable under other laws of the United States?**                       No.
                                                                                                                                                                          
  ---------------- ------------------------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart B - General Procedures**

  ------------------ ----------------------------------------------------------------------------------------------------- ----------------------------------------------------------
  **§ 303-70.100**   **May we pay the travel expenses for an escort for the remains of a deceased employee?**              Yes, in accordance with § 303-70.600 through 303-70.602.
  **§ 303-70.101**   **Must we provide assistance in arranging for preparation and transportation of employee remains?**   Yes.
                                                                                                                           
  ------------------ ----------------------------------------------------------------------------------------------------- ----------------------------------------------------------

**Subpart C - Allowances for Preparation and Transportation of Remains**

+------------------+------------------------+------------------------+
| **§ 303-70.200** | **What costs must we   | All actual costs       |
|                  | pay for preparation    | including but not      |
|                  | and transportation of  | limited to             |
|                  | remains?**             |                        |
|                  |                        | \(a\) Preparation of   |
|                  |                        | remains:               |
|                  |                        |                        |
|                  |                        | \(1\) Embalming or     |
|                  |                        | cremation;             |
|                  |                        |                        |
|                  |                        | \(2\) Necessary        |
|                  |                        | clothing;              |
|                  |                        |                        |
|                  |                        | \(3\) A casket or      |
|                  |                        | container suitable for |
|                  |                        | shipment to place of   |
|                  |                        | burial;                |
|                  |                        |                        |
|                  |                        | \(4\) Expenses         |
|                  |                        | necessary to comply    |
|                  |                        | with local laws at the |
|                  |                        | port of entry in the   |
|                  |                        | United States; and     |
|                  |                        |                        |
|                  |                        | \(b\) Transportation   |
|                  |                        | of remains by common   |
|                  |                        | carrier(that is        |
|                  |                        | normally used for      |
|                  |                        | transportation of      |
|                  |                        | remains),hearse, other |
|                  |                        | means, or a            |
|                  |                        | combination            |
|                  |                        | thereof,from the       |
|                  |                        | temporary duty station |
|                  |                        | or officialstation     |
|                  |                        | outside CONUS to the   |
|                  |                        | employee's             |
|                  |                        | residence,official     |
|                  |                        | station, or place of   |
|                  |                        | burial, includingbut   |
|                  |                        | not limited to:        |
|                  |                        |                        |
|                  |                        | \(1\) Movement from    |
|                  |                        | place of death to a    |
|                  |                        | mortuary and/or        |
|                  |                        | cemetery;              |
|                  |                        |                        |
|                  |                        | \(2\) Shipping         |
|                  |                        | permits;               |
|                  |                        |                        |
|                  |                        | \(3\) Outside case for |
|                  |                        | shipment and sealing   |
|                  |                        | of the case if         |
|                  |                        | necessary;             |
|                  |                        |                        |
|                  |                        | \(4\) Removal to and   |
|                  |                        | from the common        |
|                  |                        | carrier; and           |
|                  |                        |                        |
|                  |                        | \(5\) Ferry fares,     |
|                  |                        | bridge tolls, and      |
|                  |                        | similar charges.       |
|                  |                        |                        |
|                  |                        | NOTE TO § 303-70.200:  |
|                  |                        | Costs for an outside   |
|                  |                        | case are not           |
|                  |                        | authorized for         |
|                  |                        | transportation by      |
|                  |                        | hearse. Costs for      |
|                  |                        | transportation by      |
|                  |                        | hearse or other means  |
|                  |                        | cannot exceed the cost |
|                  |                        | of common carrier      |
|                  |                        | (that is normally used |
|                  |                        | for transportation of  |
|                  |                        | remains).              |
|                  |                        | Transportation costs   |
|                  |                        | to the place of burial |
|                  |                        | cannot exceed the      |
|                  |                        | actual cost of         |
|                  |                        | transportation to the  |
|                  |                        | employee's residence.  |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart D - Transportation of Immediate Family Members, Baggage, and
Household Goods**

+------------------+------------------------+------------------------+
| **§ 303-70.300** | **Must we pay          | Yes, you must pay      |
|                  | transportation costs   | transportation costs   |
|                  | to return the deceased | to return the deceased |
|                  | employee's baggage?**  | employee's baggage to  |
|                  |                        | his/her official duty  |
|                  |                        | station or residence.  |
|                  |                        | However, you may not   |
|                  |                        | pay insurance of or    |
|                  |                        | reimbursement for loss |
|                  |                        | or damage to baggage.  |
+------------------+------------------------+------------------------+
| **§ 303-70.301** | **Are there any        | Yes. You may only      |
|                  | limitations on the     | transport government   |
|                  | baggage we may         | property and the       |
|                  | transport?**           | employee's personal    |
|                  |                        | property.              |
+------------------+------------------------+------------------------+
| **§ 303-70.302** | **When the employee    | Yes, However, your     |
|                  | dies at or while in    | aency head or his/her  |
|                  | transit to or from     | designated             |
|                  | his/her official       | representative must    |
|                  | station outside CONUS, | approve the family's   |
|                  | must we return the     | election to return to  |
|                  | employee's immediate   | an alternate           |
|                  | family, baggage and    | destination, and the   |
|                  | household goods to the | allowable expenses     |
|                  | residence or alternate | cannot exceed the cost |
|                  | destination?**         | of transportation to   |
|                  |                        | the decedent's         |
|                  |                        | residence. Travel and  |
|                  |                        | transportation must    |
|                  |                        | begin within one year  |
|                  |                        | from the date of the   |
|                  |                        | employee's death. A    |
|                  |                        | one-year extension may |
|                  |                        | be granted if          |
|                  |                        | requested by the       |
|                  |                        | family prior to the    |
|                  |                        | expiration of the      |
|                  |                        | one-year limit.        |
+------------------+------------------------+------------------------+
| **§ 303-70.303** | **Must we continue     | Yes, if the immediate  |
|                  | payment of relocation  | family chooses to      |
|                  | expenses for an        | continue the           |
|                  | employee's immediate   | relocation, you must   |
|                  | family if the employee | continue payment of    |
|                  | dies while in transit  | relocation expenses    |
|                  | to his/her new duty    | for the immediate      |
|                  | station within         | family if the          |
|                  | CONUS?**               | immediate family was   |
|                  |                        | included on the        |
|                  |                        | employee's relocation  |
|                  |                        | travel orders. (See §  |
|                  |                        | 303-70.305 )           |
+------------------+------------------------+------------------------+
| **§ 303-70.304** | **Must we continue     | Yes, if the immediate  |
|                  | payment of relocation  | family chooses to      |
|                  | expenses for an        | continue the           |
|                  | employee's immediate   | relocation, you must   |
|                  | family if the employee | continue payment of    |
|                  | dies after reporting   | relocation expenses    |
|                  | to the new duty        | for the immediate      |
|                  | station within CONUS,  | family if the          |
|                  | but the family was in  | immediate family was   |
|                  | transit to the new     | included on the        |
|                  | duty station or had    | employee's relocation  |
|                  | not begun its en route | travel orders. (See §  |
|                  | travel?**              | 303-70.305 )           |
+------------------+------------------------+------------------------+
| **§ 303-70.305** | **What relocation      | When the immediate     |
|                  | expenses must we       | family chooses to      |
|                  | authorize for the      | continue the           |
|                  | immediate family under | relocation, the        |
|                  | § 303-70.303 and       | following expenses     |
|                  | 303-70.304?**          | must be authorized:    |
|                  |                        |                        |
|                  |                        | \(a\) Travel to the    |
|                  |                        | new duty station; or   |
|                  |                        |                        |
|                  |                        | \(b\) Travel to an     |
|                  |                        | alternate destination, |
|                  |                        | selected by the        |
|                  |                        | immediate family, not  |
|                  |                        | to exceed the          |
|                  |                        | remaining constructive |
|                  |                        | cost of travel to the  |
|                  |                        | new duty station.      |
|                  |                        |                        |
|                  |                        | \(c\) Temporary        |
|                  |                        | quarters not to exceed |
|                  |                        | 60 days, to be paid at |
|                  |                        | the per diem rate for  |
|                  |                        | an unaccompanied       |
|                  |                        | spouse and immediate   |
|                  |                        | family.                |
|                  |                        |                        |
|                  |                        | \(d\) Shipment of      |
|                  |                        | household goods to the |
|                  |                        | new or old duty        |
|                  |                        | station, or to an      |
|                  |                        | alternate destination  |
|                  |                        | selected by the        |
|                  |                        | immediate family.      |
|                  |                        | However, the cost may  |
|                  |                        | not exceed the         |
|                  |                        | constructive cost of   |
|                  |                        | transportation between |
|                  |                        | the old and the new    |
|                  |                        | duty stations.         |
|                  |                        |                        |
|                  |                        | \(e\) Storage of       |
|                  |                        | household goods not to |
|                  |                        | exceed 90 days.        |
|                  |                        |                        |
|                  |                        | \(f\) Reimbursement of |
|                  |                        | real estate expenses   |
|                  |                        | incident to the        |
|                  |                        | relocation.            |
|                  |                        |                        |
|                  |                        | \(g\) Shipment of POV  |
|                  |                        | to the new or old duty |
|                  |                        | station, or to an      |
|                  |                        | alternate destination, |
|                  |                        | selected by the        |
|                  |                        | immediate family.      |
|                  |                        | However, the cost may  |
|                  |                        | not exceed the         |
|                  |                        | constructive cost of   |
|                  |                        | transportation between |
|                  |                        | the old and new duty   |
|                  |                        | stations.              |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart E - Preparation and Transportation Expenses for Remains of
Immediate Family Member's**

+------------------+------------------------+------------------------+
| **§ 303-70.400** | **When an immediate    | Yes, if requested by   |
|                  | family member,         | the employee and when: |
|                  | residing with the      |                        |
|                  | employee, dies while   | \(a\) Local commercial |
|                  | the employee is        | mortuary facilities or |
|                  | stationed outside      | supplies are not       |
|                  | CONUS, must we furnish | available; or          |
|                  | mortuary services?**   |                        |
|                  |                        | \(b\) The cost of      |
|                  |                        | available mortuary     |
|                  |                        | facilities or supplies |
|                  |                        | are prohibitive as     |
|                  |                        | determined by your     |
|                  |                        | agency head.           |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Note to §303-70.400: The employee must reimburse you for all furnished
mortuary facilities and supplies.**

  ------------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
  **§ 303-70.401**   **When an immediate family member, residing with the employee, dies while the employee is stationed outside CONUS, must we pay expenses to transport the remains?**                                          Yes, if requested by the employee, payment must be made to transport the remains to the residence of the immediate family member. The employe may elect an alternate destination, which must be approved by your agency head or his/her designated representative. In that case, the allowable expenses cannot exceed the cost of transportation to the decedent's residence.
  **§ 303-70.402**   **When an immediate family member, residing with the employee, dies while the employee is stationed outside CONUS, may we pay burial expenses?**                                                             No.
  **§ 303-70.403**   **When a family member, residing with the employee, dies while in transit to or from the employee's duty station outside CONUS, must we furnish mortuary services, and/or transportation of the remains?**   You must furnish transportation if requested by the employee. You must follow the guidelines in § 303-70.401 for transportation expenses. You must furnish mortuary services only if the conditions in § 303-70.400 are met.
                                                                                                                                                                                                                                  
  ------------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

**Subpart F - Policies and Procedures for Payment of Expenses**

+------------------+------------------------+------------------------+
| **§ 303-70.500** | **Are receipts         | Yes.                   |
|                  | required for claims    |                        |
|                  | for reimbursement?**   |                        |
+------------------+------------------------+------------------------+
| **§ 303-70.501** | **To whom should we    | You should pay:        |
|                  | make payment?**        |                        |
|                  |                        | \(a\) The person       |
|                  |                        | performing the         |
|                  |                        | service; or            |
|                  |                        |                        |
|                  |                        | \(b\) Reimburse the    |
|                  |                        | person who made the    |
|                  |                        | orginial payment       |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**Subpart G - Escort of Remains**

+------------------+------------------------+------------------------+
| **§ 303-70.600** | **How many persons may | Travel expenses may be |
|                  | we authorize travel    | authorized for no more |
|                  | expenses for to escort | than two persons.      |
|                  | the remains of a       |                        |
|                  | deceased employee?**   |                        |
+------------------+------------------------+------------------------+
| **§ 303-70.601** | **Under what           | Escort of remains may  |
|                  | circumstances may we   | be authorized when the |
|                  | authorize the escort   | employee's death       |
|                  | of remains?**          | occurs:                |
|                  |                        |                        |
|                  |                        | \(a\) While in a       |
|                  |                        | travel status away     |
|                  |                        | from his/her official  |
|                  |                        | station in the United  |
|                  |                        | States; or             |
|                  |                        |                        |
|                  |                        | \(b\) While performing |
|                  |                        | official duties        |
|                  |                        | outside the United     |
|                  |                        | States or in transit   |
|                  |                        | thereto or therefrom.  |
+------------------+------------------------+------------------------+
| **§ 303-70.602** | **What travel expenses | You may authorize any  |
|                  | may we authorize for   | travel expenses in     |
|                  | the escort of          | accordance with        |
|                  | remains?**             | chapter 301 of this    |
|                  |                        | title that are         |
|                  |                        | necessary for the      |
|                  |                        | escort of remains to:  |
|                  |                        |                        |
|                  |                        | (a)The home or         |
|                  |                        | official station of    |
|                  |                        | the deceased; or       |
|                  |                        |                        |
|                  |                        | \(b\) Any other place  |
|                  |                        | appropriate for        |
|                  |                        | interment as           |
|                  |                        | determined by the head |
|                  |                        | of your agency.        |
+------------------+------------------------+------------------------+
|                  |                        |                        |
+------------------+------------------------+------------------------+

**CHAPTER 304 - PAYMENT FROM A NON-FEDERAL SOURCE FOR TRAVEL EXPENSES**

Part.

  ------- ---------------------------------------------------------------------
  304-1   Acceptance of Payment from a Non-Federal Source for travel Expenses
          
  304-2   Reductions in meeting and training allowance payments
          
  ------- ---------------------------------------------------------------------

**PART 304-1 - Acceptance of Payment from a Non-Federal Source for
travel Expenses**

Sec.

  --------- ----------------------------------------------------
  304-1.1   Authority.
            
  304-1.2   General.
  304-1.3   Policy.
  304-1.4   Conditions for acceptance.\`
  304-1.5   Conflict-of-interest analysis.
  304-1.6   Payment guidelines.
  304-1.7   Reimbursement claims for official travel expenses.
  304-1.8   Limitations and penalties.
            
  304-1.9   Reports.
            
  --------- ----------------------------------------------------

**Authority:**5 U.S.C. 4111(b); E.O. 11609, 36 FR 13747, 3 CFR,
1971-1975 Comp., p. 586.

+---------------+-------------------------+-------------------------+
| **§ 304-1.1** | **Authority.**          | This part is issued     |
|               |                         | under the authority of  |
|               |                         | 31 U.S.C. 1353 and 5    |
|               |                         | U.S.C. 5701-5709.       |
+---------------+-------------------------+-------------------------+
| **§ 304-1.2** | **General.**            | a\) **Applicability.**  |
|               |                         | This part applies to    |
|               |                         | agency acceptance of    |
|               |                         | payment from a          |
|               |                         | non-Federal source for  |
|               |                         | travel, subsistence,    |
|               |                         | and related expenses    |
|               |                         | with respect to the     |
|               |                         | attendance of an        |
|               |                         | employee in a travel    |
|               |                         | status (and/or the      |
|               |                         | accompanying spouse of  |
|               |                         | such employee when      |
|               |                         | applicable) at any      |
|               |                         | meeting or similar      |
|               |                         | function relating to    |
|               |                         | the official duties of  |
|               |                         | the employee. This part |
|               |                         | does not authorize      |
|               |                         | acceptance of such      |
|               |                         | payments by an employee |
|               |                         | or the accompanying     |
|               |                         | spouse of an employee   |
|               |                         | in his/her personal     |
|               |                         | capacity (see, however, |
|               |                         | § 304-1.8(a) of this    |
|               |                         | part).                  |
|               |                         |                         |
|               |                         | \(b\) **Solicitation    |
|               |                         | prohibited.** An        |
|               |                         | employee shall not      |
|               |                         | solicit payment for     |
|               |                         | travel, subsistence,    |
|               |                         | and related expenses    |
|               |                         | from a non-Federal      |
|               |                         | source. However, after  |
|               |                         | receipt of an           |
|               |                         | invitation from a       |
|               |                         | non-Federal source to   |
|               |                         | attend a meeting or     |
|               |                         | similar function or in  |
|               |                         | the course of           |
|               |                         | discussions of an event |
|               |                         | to be sponsored jointly |
|               |                         | by the agency and the   |
|               |                         | non-Federal source, the |
|               |                         | agency or employee may  |
|               |                         | inform the non-Federal  |
|               |                         | source of this          |
|               |                         | authority.              |
|               |                         |                         |
|               |                         | \(c\) **Definitions.**  |
|               |                         | As used in this part,   |
|               |                         | the following           |
|               |                         | definitions apply:      |
|               |                         |                         |
|               |                         | \(1\) Agency. "Agency"  |
|               |                         | means an executive      |
|               |                         | agency as defined in 5  |
|               |                         | U.S.C. 105, and         |
|               |                         | includes an independent |
|               |                         | agency as well as an    |
|               |                         | agency within the       |
|               |                         | Executive Office of the |
|               |                         | President.              |
|               |                         |                         |
|               |                         | \(2\) Employee.         |
|               |                         | "Employee" means an     |
|               |                         | appointed officer or    |
|               |                         | employee of an agency,  |
|               |                         | including a special     |
|               |                         | Government employee as  |
|               |                         | defined in 18 U.S.C.    |
|               |                         | 202, or an expert or    |
|               |                         | consultant appointed    |
|               |                         | under the authority of  |
|               |                         | 5 U.S.C. 3109.          |
|               |                         |                         |
|               |                         | \(3\) Meeting or        |
|               |                         | similar function.       |
|               |                         | "Meeting or similar     |
|               |                         | function" means a       |
|               |                         | conference, seminar,    |
|               |                         | speaking engagement,    |
|               |                         | symposium, training     |
|               |                         | course, or similar      |
|               |                         | event that takes place  |
|               |                         | away from the           |
|               |                         | employee's official     |
|               |                         | station, and is         |
|               |                         | sponsored or            |
|               |                         | cosponsored by a        |
|               |                         | non-Federal source.     |
|               |                         | This term does not      |
|               |                         | include a meeting or    |
|               |                         | other event required to |
|               |                         | carry out an agency's   |
|               |                         | statutory or regulatory |
|               |                         | functions (i.e., a      |
|               |                         | function that is        |
|               |                         | essential to an         |
|               |                         | agency's mission), such |
|               |                         | as investigations,      |
|               |                         | inspections, audits,    |
|               |                         | site visits,            |
|               |                         | negotiations, or        |
|               |                         | litigation. The term    |
|               |                         | also does not include   |
|               |                         | promotional vendor      |
|               |                         | training or other       |
|               |                         | meetings held for the   |
|               |                         | primary purpose of      |
|               |                         | marketing the           |
|               |                         | non-Federal source's    |
|               |                         | products or services. A |
|               |                         | meeting or similar      |
|               |                         | function need not be    |
|               |                         | widely attended for     |
|               |                         | purposes of this        |
|               |                         | definition, and         |
|               |                         | includes but is not     |
|               |                         | limited to the          |
|               |                         | following:              |
|               |                         |                         |
|               |                         | \(i\) An event at which |
|               |                         | the employee will       |
|               |                         | participate as a        |
|               |                         | speaker or panel        |
|               |                         | participant, including  |
|               |                         | an event at which the   |
|               |                         | employee will give an   |
|               |                         | oral presentation       |
|               |                         | focusing on his/her     |
|               |                         | official duties or on   |
|               |                         | the policies, programs, |
|               |                         | or operations of the    |
|               |                         | agency;                 |
|               |                         |                         |
|               |                         | \(ii\) A conference,    |
|               |                         | convention, seminar,    |
|               |                         | symposium or similar    |
|               |                         | event the primary       |
|               |                         | purpose of which is to  |
|               |                         | receive training other  |
|               |                         | than promotional vendor |
|               |                         | training, or to present |
|               |                         | or exchange substantive |
|               |                         | information concerning  |
|               |                         | a subject of mutual     |
|               |                         | interest to a number of |
|               |                         | parties;                |
|               |                         |                         |
|               |                         | \(iii\) An event at     |
|               |                         | which the employee will |
|               |                         | receive an award or     |
|               |                         | honorary degree, which  |
|               |                         | is in recognition of    |
|               |                         | meritorious public      |
|               |                         | service that is related |
|               |                         | to the employee's       |
|               |                         | official duties, and    |
|               |                         | which may be accepted   |
|               |                         | by the employee         |
|               |                         | consistent with the     |
|               |                         | applicable standards of |
|               |                         | conduct regulation.     |
|               |                         |                         |
|               |                         | \(4\) Non-Federal       |
|               |                         | source. "Non-Federal    |
|               |                         | source" means any       |
|               |                         | person or entity other  |
|               |                         | than the Government of  |
|               |                         | the United States. The  |
|               |                         | term includes any       |
|               |                         | individual, private or  |
|               |                         | commercial entity,      |
|               |                         | nonprofit organization  |
|               |                         | or association or       |
|               |                         | international or        |
|               |                         | multinational           |
|               |                         | organization            |
|               |                         | (irrespective of        |
|               |                         | whether an agency holds |
|               |                         | membership in the       |
|               |                         | organization or         |
|               |                         | association), or        |
|               |                         | foreign, state, or      |
|               |                         | local government        |
|               |                         | (including the          |
|               |                         | government of the       |
|               |                         | District of Columbia).  |
|               |                         |                         |
|               |                         | \(5\) Payment.          |
|               |                         | "Payment" means funds   |
|               |                         | paid by a non-Federal   |
|               |                         | source for travel,      |
|               |                         | subsistence, and        |
|               |                         | related expenses by     |
|               |                         | check or similar        |
|               |                         | instrument to an        |
|               |                         | agency, or payment in   |
|               |                         | kind.                   |
|               |                         |                         |
|               |                         | \(6\) Payment in kind.  |
|               |                         | "Payment in kind" means |
|               |                         | goods, services, or     |
|               |                         | other benefits provided |
|               |                         | by a non-Federal source |
|               |                         | for travel,             |
|               |                         | subsistence, and        |
|               |                         | related expenses in     |
|               |                         | lieu of funds paid to   |
|               |                         | an agency by check or   |
|               |                         | similar instrument for  |
|               |                         | the same purpose.       |
|               |                         |                         |
|               |                         | \(7\) Travel,           |
|               |                         | subsistence, and        |
|               |                         | related expenses.       |
|               |                         | "Travel, subsistence    |
|               |                         | and related expenses"   |
|               |                         | means the same types of |
|               |                         | expenses payable under  |
|               |                         | chapter 301 of this     |
|               |                         | subtitle or analogous   |
|               |                         | provisions of chapter   |
|               |                         | 100 of Volume 6 of the  |
|               |                         | Foreign Affairs Manual  |
|               |                         | (6 FAM 100)1 or Volume  |
|               |                         | 1 of the Joint Federal  |
|               |                         | Travel Regulations      |
|               |                         | (JFTR).2 Also           |
|               |                         | encompassed in this     |
|               |                         | definition are such     |
|               |                         | expenses as conference  |
|               |                         | or training fees (in    |
|               |                         | whole or in part) as    |
|               |                         | well as benefits which  |
|               |                         | cannot be paid under    |
|               |                         | the applicable travel   |
|               |                         | regulation and which    |
|               |                         | are provided in kind    |
|               |                         | and made available by   |
|               |                         | the sponsor(s) to all   |
|               |                         | attendees incident to   |
|               |                         | and for use at the      |
|               |                         | meeting or similar      |
|               |                         | function.               |
|               |                         |                         |
|               |                         | 1 Chapter 100 of Volume |
|               |                         | 6 of the Foreign        |
|               |                         | Affairs Manual (6 FAM)  |
|               |                         | is available from the   |
|               |                         | Department of State,    |
|               |                         | Publishing Services,    |
|               |                         | Washington, DC          |
|               |                         | 20520-0854.             |
|               |                         |                         |
|               |                         | 2 Volume 1 of the Joint |
|               |                         | Federal Travel          |
|               |                         | Regulations (JFTR) is   |
|               |                         | available from the      |
|               |                         | Superintendent of       |
|               |                         | Documents, Government   |
|               |                         | Printing Office,        |
|               |                         | Washington, DC 20402.   |
+---------------+-------------------------+-------------------------+
| **§ 304-1.3** | **Policy.**             | \(a\) **Acceptance of   |
|               |                         | payment for employee.** |
|               |                         | As provided in this     |
|               |                         | part, an agency may     |
|               |                         | accept payment from a   |
|               |                         | non-Federal source (or  |
|               |                         | authorize an employee   |
|               |                         | to receive such payment |
|               |                         | on its behalf) with     |
|               |                         | respect to attendance   |
|               |                         | of the employee at a    |
|               |                         | meeting or similar      |
|               |                         | function which the      |
|               |                         | employee has been       |
|               |                         | authorized to attend in |
|               |                         | an official capacity on |
|               |                         | behalf of the employing |
|               |                         | agency.                 |
|               |                         |                         |
|               |                         | \(b\) **Acceptance of   |
|               |                         | payment for an          |
|               |                         | accompanying spouse.**  |
|               |                         | An agency may accept    |
|               |                         | payment under this part |
|               |                         | from a non-Federal      |
|               |                         | source for an           |
|               |                         | accompanying spouse     |
|               |                         | when the spouse's       |
|               |                         | presence at the meeting |
|               |                         | or similar function is  |
|               |                         | in the interest of the  |
|               |                         | agency. A spouse's      |
|               |                         | presence at an event    |
|               |                         | may be determined to be |
|               |                         | in the interest of the  |
|               |                         | agency if the spouse    |
|               |                         | will:                   |
|               |                         |                         |
|               |                         | \(1\) Support the       |
|               |                         | mission of the agency   |
|               |                         | or substantially assist |
|               |                         | the employee in         |
|               |                         | carrying out his/her    |
|               |                         | official duties;        |
|               |                         |                         |
|               |                         | \(2\) Attend a ceremony |
|               |                         | at which the employee   |
|               |                         | will receive an award   |
|               |                         | or honorary degree      |
|               |                         | described in §          |
|               |                         | 304-1.2(c)(3) or        |
|               |                         |                         |
|               |                         | \(3\) Participate in    |
|               |                         | substantive programs    |
|               |                         | related to the agency's |
|               |                         | programs or operations. |
|               |                         |                         |
|               |                         | \(c\) **Administration  |
|               |                         | and delegation of       |
|               |                         | authority.** Payment    |
|               |                         | acceptance must be in   |
|               |                         | accordance with         |
|               |                         | internal agency         |
|               |                         | procedures. Agencies    |
|               |                         | shall ensure that       |
|               |                         | officials delegated     |
|               |                         | authority to determine  |
|               |                         | the propriety of        |
|               |                         | accepting payments      |
|               |                         | under this part are at  |
|               |                         | as high an              |
|               |                         | administrative level as |
|               |                         | practical to ensure     |
|               |                         | adequate consideration  |
|               |                         | and review of the       |
|               |                         | circumstances           |
|               |                         | surrounding the offer   |
|               |                         | and acceptance of the   |
|               |                         | payment.                |
|               |                         |                         |
|               |                         | \(d\) **Payment in      |
|               |                         | excess of regulatory    |
|               |                         | limitations** (1)       |
|               |                         | Subsistence expenses.   |
|               |                         | When a non-Federal      |
|               |                         | source makes full       |
|               |                         | payment for subsistence |
|               |                         | expenses, acceptance of |
|               |                         | payment for, and when   |
|               |                         | applicable,             |
|               |                         | reimbursement by an     |
|               |                         | agency to, an employee  |
|               |                         | (and/or the             |
|               |                         | accompanying spouse of  |
|               |                         | such employee when      |
|               |                         | applicable) under this  |
|               |                         | part are not subject to |
|               |                         | the maximum per diem or |
|               |                         | actual subsistence      |
|               |                         | expense rates           |
|               |                         | prescribed in chapter   |
|               |                         | 301 of this subtitle or |
|               |                         | by the Secretary of     |
|               |                         | Defense in Civilian     |
|               |                         | Personnel Per Diem      |
|               |                         | Bulletins published     |
|               |                         | periodically in the     |
|               |                         | Federal Register.       |
|               |                         |                         |
|               |                         | \(2\) Transportation    |
|               |                         | expenses. When a        |
|               |                         | non-Federal source      |
|               |                         | makes full payment for  |
|               |                         | common carrier          |
|               |                         | transportation          |
|               |                         | expenses, acceptance of |
|               |                         | payment for, and when   |
|               |                         | applicable,             |
|               |                         | reimbursement by an     |
|               |                         | agency to, an employee  |
|               |                         | (and/or the             |
|               |                         | accompanying spouse of  |
|               |                         | such employee when      |
|               |                         | applicable) under this  |
|               |                         | part are not subject to |
|               |                         | the transportation      |
|               |                         | class of service        |
|               |                         | limitations applicable  |
|               |                         | to premium-class other  |
|               |                         | than first-class        |
|               |                         | accommodations, as      |
|               |                         | prescribed in chapter   |
|               |                         | 301 of this subtitle or |
|               |                         | the JFTR. Acceptance of |
|               |                         | payment for first-class |
|               |                         | transportation          |
|               |                         | accommodations is       |
|               |                         | allowed only when the   |
|               |                         | use of first-class      |
|               |                         | transportation          |
|               |                         | accommodations is       |
|               |                         | authorized in           |
|               |                         | accordance with §       |
|               |                         | 301-3.3 of this         |
|               |                         | subtitle.               |
|               |                         |                         |
|               |                         | \(e\) **Reduced per     |
|               |                         | diem rate in partial    |
|               |                         | payment situation.** If |
|               |                         | the designated agency   |
|               |                         | official determines in  |
|               |                         | advance of the travel   |
|               |                         | that a payment covers   |
|               |                         | some but not all of the |
|               |                         | per diem costs to be    |
|               |                         | incurred by the         |
|               |                         | employee (and/or the    |
|               |                         | accompanying spouse     |
|               |                         | when applicable), the   |
|               |                         | agency should authorize |
|               |                         | a reduced per diem      |
|               |                         | rate, in accordance     |
|               |                         | with § 301-7.12 of this |
|               |                         | subtitle or analogous   |
|               |                         | provisions of 6 FAM 100 |
|               |                         | or the JFTR, as         |
|               |                         | applicable, that is     |
|               |                         | commensurate with the   |
|               |                         | known subsistence       |
|               |                         | expense levels.         |
+---------------+-------------------------+-------------------------+
| **§ 304-1.4** | **Conditions for        | \(a\) An agency may     |
|               | acceptance.\`**         | accept payment for      |
|               |                         | employee and/or spousal |
|               |                         | travel from a           |
|               |                         | non-Federal source when |
|               |                         | a general authorization |
|               |                         | to accept payment       |
|               |                         | (rather than an         |
|               |                         | item-by-item            |
|               |                         | authorization) is       |
|               |                         | issued in advance of    |
|               |                         | the travel following a  |
|               |                         | determination by the    |
|               |                         | agency official         |
|               |                         | designated in           |
|               |                         | accordance with §       |
|               |                         | 304-1.3(c) of this part |
|               |                         | that the payment is:    |
|               |                         |                         |
|               |                         | \(1\) For travel        |
|               |                         | relating to an          |
|               |                         | employee's official     |
|               |                         | duties (including       |
|               |                         | attendance because the  |
|               |                         | employee's presence at  |
|               |                         | the meeting is          |
|               |                         | necessary to permit     |
|               |                         | participation in the    |
|               |                         | meeting by another      |
|               |                         | employee or because a   |
|               |                         | spouse's presence at    |
|               |                         | the meeting or similar  |
|               |                         | function is in the      |
|               |                         | interest of the agency) |
|               |                         | under an official       |
|               |                         | travel authorization    |
|               |                         | issued to the employee, |
|               |                         | and to an accompanying  |
|               |                         | spouse when applicable; |
|               |                         |                         |
|               |                         | \(2\) For attendance at |
|               |                         | a meeting or similar    |
|               |                         | function (as defined in |
|               |                         | § 304-1.3(c)(3) of this |
|               |                         | part) relating to the   |
|               |                         | official duties of the  |
|               |                         | employee; and           |
|               |                         |                         |
|               |                         | \(3\) From a            |
|               |                         | non-Federal source that |
|               |                         | is not disqualified     |
|               |                         | under § 304-1.5 of this |
|               |                         | part on                 |
|               |                         | conflict-of-interest    |
|               |                         | grounds.                |
|               |                         |                         |
|               |                         | \(b\) Payments may be   |
|               |                         | accepted from multiple  |
|               |                         | sources under paragraph |
|               |                         | (a) of this section.    |
|               |                         |                         |
|               |                         | \(c\) If a meeting or   |
|               |                         | similar function does   |
|               |                         | not concern a subject   |
|               |                         | of mutual interest to   |
|               |                         | the employee's agency   |
|               |                         | and the non-Federal     |
|               |                         | source, acceptance of   |
|               |                         | payment from the        |
|               |                         | non-Federal source      |
|               |                         | under paragraph (a) of  |
|               |                         | this section is limited |
|               |                         | to payment in kind and  |
|               |                         | to the types of         |
|               |                         | services the            |
|               |                         | non-Federal source      |
|               |                         | generally provides;     |
|               |                         | e.g., air passenger     |
|               |                         | transportation services |
|               |                         | provided by a           |
|               |                         | commercial airline.     |
+---------------+-------------------------+-------------------------+
| **§ 304-1.5** | **Conflict-of-interest  | \(a\) Payment from a    |
|               | analysis.**             | non-Federal source      |
|               |                         | shall not be accepted   |
|               |                         | if the authorized       |
|               |                         | agency official         |
|               |                         | determines that         |
|               |                         | acceptance under the    |
|               |                         | circumstances would     |
|               |                         | cause a reasonable      |
|               |                         | person with knowledge   |
|               |                         | of all the facts        |
|               |                         | relevant to a           |
|               |                         | particular case to      |
|               |                         | question the integrity  |
|               |                         | of agency programs or   |
|               |                         | operations. In making   |
|               |                         | this determination, an  |
|               |                         | authorized agency       |
|               |                         | official shall be       |
|               |                         | guided by all relevant  |
|               |                         | considerations,         |
|               |                         | including, but not      |
|               |                         | limited to:             |
|               |                         |                         |
|               |                         | \(1\) The identity of   |
|               |                         | the non-Federal source; |
|               |                         |                         |
|               |                         | \(2\) The purpose of    |
|               |                         | the meeting or similar  |
|               |                         | function;               |
|               |                         |                         |
|               |                         | \(3\) The identity of   |
|               |                         | other expected          |
|               |                         | participants;           |
|               |                         |                         |
|               |                         | \(4\) The nature and    |
|               |                         | sensitivity of any      |
|               |                         | matter pending at the   |
|               |                         | agency affecting the    |
|               |                         | interests of the        |
|               |                         | non-Federal source;     |
|               |                         |                         |
|               |                         | \(5\) The significance  |
|               |                         | of the employee's role  |
|               |                         | in any such matter; and |
|               |                         |                         |
|               |                         | \(6\) The monetary      |
|               |                         | value and character of  |
|               |                         | the travel benefits     |
|               |                         | offered by the          |
|               |                         | non-Federal source.     |
|               |                         |                         |
|               |                         | \(b\) The authorized    |
|               |                         | agency official may     |
|               |                         | find that, while        |
|               |                         | acceptance from the     |
|               |                         | non-Federal source is   |
|               |                         | permissible, it is in   |
|               |                         | the interest of the     |
|               |                         | agency to qualify       |
|               |                         | acceptance of the       |
|               |                         | offered payment by, for |
|               |                         | example, authorizing    |
|               |                         | attendance at only a    |
|               |                         | portion of the event or |
|               |                         | limiting the type or    |
|               |                         | character of benefits   |
|               |                         | that may be accepted.   |
+---------------+-------------------------+-------------------------+
| **§ 304-1.6** | **Payment guidelines.** | \(a\) **Payment other   |
|               |                         | than in kind.**         |
|               |                         | Payments from a         |
|               |                         | non-Federal source for  |
|               |                         | an employee and/or      |
|               |                         | accompanying spouse,    |
|               |                         | other than payments in  |
|               |                         | kind, shall be by check |
|               |                         | or similar instrument   |
|               |                         | made payable to the     |
|               |                         | agency. Any such        |
|               |                         | payment received by the |
|               |                         | employee on behalf of   |
|               |                         | the agency for his/her  |
|               |                         | travel and/or that of   |
|               |                         | the accompanying spouse |
|               |                         | is accepted on behalf   |
|               |                         | of the agency and is to |
|               |                         | be submitted as soon as |
|               |                         | practicable for credit  |
|               |                         | to the agency           |
|               |                         | appropriation           |
|               |                         | applicable to such      |
|               |                         | expenses. When the      |
|               |                         | acceptance of payment   |
|               |                         | has been approved in    |
|               |                         | advance by the          |
|               |                         | designated agency       |
|               |                         | official, the agency,   |
|               |                         | or employee on behalf   |
|               |                         | of the agency for       |
|               |                         | his/her travel (and/or  |
|               |                         | that of the             |
|               |                         | accompanying spouse,    |
|               |                         | when applicable), may,  |
|               |                         | in accordance with the  |
|               |                         | provisions of §         |
|               |                         | 304-1.3(d) of this      |
|               |                         | part, accept payment in |
|               |                         | excess of applicable    |
|               |                         | limitations, provided   |
|               |                         | that the accommodation  |
|               |                         | or other benefit        |
|               |                         | furnished is comparable |
|               |                         | in value to that        |
|               |                         | offered to, or          |
|               |                         | purchased by, other     |
|               |                         | similarly situated      |
|               |                         | individuals attending   |
|               |                         | the meeting or similar  |
|               |                         | function. When the      |
|               |                         | applicable limitation   |
|               |                         | will be exceeded,       |
|               |                         | payment should be       |
|               |                         | required in advance of  |
|               |                         | the travel.             |
|               |                         |                         |
|               |                         | \(b\) **Payment in      |
|               |                         | kind.** When the        |
|               |                         | acceptance of payment   |
|               |                         | has been approved in    |
|               |                         | advance by the          |
|               |                         | designated agency       |
|               |                         | official, the employee, |
|               |                         | for his/her travel      |
|               |                         | (and/or that of the     |
|               |                         | accompanying spouse,    |
|               |                         | when applicable), may,  |
|               |                         | in accordance with the  |
|               |                         | provisions of §         |
|               |                         | 304-1.3(d) of this      |
|               |                         | part, accept payment in |
|               |                         | kind in excess of       |
|               |                         | applicable limitations, |
|               |                         | provided that the       |
|               |                         | accommodation or other  |
|               |                         | benefit furnished is    |
|               |                         | comparable in value to  |
|               |                         | that offered to, or     |
|               |                         | purchased by, other     |
|               |                         | similarly situated      |
|               |                         | individuals attending   |
|               |                         | the meeting or similar  |
|               |                         | function.               |
+---------------+-------------------------+-------------------------+
| **§ 304-1.7** | **Reimbursement claims  | \(a\) The employee      |
|               | for official travel     | (and/or accompanying    |
|               | expenses.**             | spouse when applicable) |
|               |                         | shall submit to the     |
|               |                         | employing agency on     |
|               |                         | authorized              |
|               |                         | reimbursement forms all |
|               |                         | travel expense          |
|               |                         | reimbursement claims,   |
|               |                         | and shall itemize all   |
|               |                         | expenses incurred which |
|               |                         | exceed applicable       |
|               |                         | limitations (see §      |
|               |                         | 304-1.3(d) of this      |
|               |                         | part). Generally, the   |
|               |                         | employee, and/or        |
|               |                         | accompanying spouse     |
|               |                         | when applicable, shall  |
|               |                         | be reimbursed an amount |
|               |                         | not to exceed           |
|               |                         | applicable limitations. |
|               |                         | However, when the       |
|               |                         | non-Federal source, in  |
|               |                         | accordance with the     |
|               |                         | provisions of §         |
|               |                         | 304-1.3(d) of this      |
|               |                         | part, makes full        |
|               |                         | payment in excess of    |
|               |                         | applicable limitations  |
|               |                         | for reimbursable        |
|               |                         | subsistence expenses or |
|               |                         | common carrier          |
|               |                         | transportation expenses |
|               |                         | incurred, reimbursement |
|               |                         | shall be the amount of  |
|               |                         | the payment from the    |
|               |                         | non-Federal source.     |
|               |                         | Reimbursement for       |
|               |                         | expenses in excess of   |
|               |                         | regulatory limitations  |
|               |                         | shall not in any case   |
|               |                         | exceed the amount of    |
|               |                         | the expenses incurred.  |
|               |                         |                         |
|               |                         | \(b\) The agency may    |
|               |                         | reimburse the employee  |
|               |                         | (and/or accompanying    |
|               |                         | spouse of such employee |
|               |                         | when applicable) for    |
|               |                         | only the types of       |
|               |                         | expenses defined in §§  |
|               |                         | 301-7.1(b)(6) and (c)   |
|               |                         | of this subtitle or in  |
|               |                         | analogous provisions of |
|               |                         | 6 FAM 100 or the JFTR,  |
|               |                         | as applicable, for per  |
|               |                         | diem allowances,        |
|               |                         | transportation          |
|               |                         | expenses, or other      |
|               |                         | miscellaneous travel    |
|               |                         | expenses.               |
|               |                         |                         |
|               |                         | \(c\) If an accepted    |
|               |                         | payment covers only a   |
|               |                         | portion of one or more  |
|               |                         | types of the expenses   |
|               |                         | incurred (e.g., \$50.00 |
|               |                         | per night for lodging   |
|               |                         | in a locality with an   |
|               |                         | \$85.00 per night       |
|               |                         | maximum lodging         |
|               |                         | allowance), the agency  |
|               |                         | shall reimburse the     |
|               |                         | employee (and/or        |
|               |                         | accompanying spouse     |
|               |                         | when applicable) only   |
|               |                         | the amount to which     |
|               |                         | he/she otherwise would  |
|               |                         | be entitled under       |
|               |                         | applicable regulation   |
|               |                         | (chapter 301 of this    |
|               |                         | subtitle, 6 FAM 100, or |
|               |                         | the JFTR). (See §       |
|               |                         | 304-1.3(e) of this part |
|               |                         | regarding reduced per   |
|               |                         | diem rate situations.)  |
|               |                         |                         |
|               |                         | \(d\) If an accepted    |
|               |                         | payment covers in full  |
|               |                         | one or more types of    |
|               |                         | expenses described in   |
|               |                         | paragraph (b) of this   |
|               |                         | section (e.g., payment  |
|               |                         | for lodging             |
|               |                         | accommodations) but     |
|               |                         | does not cover all of   |
|               |                         | the travel expenses     |
|               |                         | incurred, the agency    |
|               |                         | shall reimburse the     |
|               |                         | employee (and/or        |
|               |                         | accompanying spouse of  |
|               |                         | such employee when      |
|               |                         | applicable) for those   |
|               |                         | expenses that are not   |
|               |                         | covered by the payment, |
|               |                         | not to exceed           |
|               |                         | applicable limitations  |
|               |                         | established in chapter  |
|               |                         | 301 of this subtitle or |
|               |                         | in analogous provisions |
|               |                         | of 6 FAM 100 or the     |
|               |                         | JFTR.                   |
+---------------+-------------------------+-------------------------+
| **§ 304-1.8** | **Limitations and       | \(a\) This part is the  |
|               | penalties.**            | only authority under    |
|               |                         | which an agency may     |
|               |                         | accept payment from a   |
|               |                         | non-Federal source, or  |
|               |                         | authorize an employee   |
|               |                         | to accept such payment  |
|               |                         | on behalf of the        |
|               |                         | agency, in connection   |
|               |                         | with the attendance of  |
|               |                         | its employee (and/or    |
|               |                         | the accompanying spouse |
|               |                         | of such employee when   |
|               |                         | applicable) at a        |
|               |                         | meeting or similar      |
|               |                         | function. An agency may |
|               |                         | not accept, under an    |
|               |                         | agency gift statute or  |
|               |                         | other similar           |
|               |                         | authority, payment for  |
|               |                         | travel, subsistence,    |
|               |                         | and related expenses    |
|               |                         | incurred by an employee |
|               |                         | and/or accompanying     |
|               |                         | spouse to attend a      |
|               |                         | meeting or similar      |
|               |                         | function. However,      |
|               |                         | nothing in this part    |
|               |                         | prohibits an agency or  |
|               |                         | employee from accepting |
|               |                         | payment as follows:     |
|               |                         |                         |
|               |                         | \(1\) When authorized   |
|               |                         | under 5 U.S.C. 4111 or  |
|               |                         | 5 U.S.C. 7342;          |
|               |                         |                         |
|               |                         | \(2\) When payment is   |
|               |                         | for travel to be        |
|               |                         | performed for a         |
|               |                         | partisan rather than an |
|               |                         | official purpose in the |
|               |                         | case of an employee who |
|               |                         | is exempt from the      |
|               |                         | Hatch Act under 5       |
|               |                         | U.S.C. 7324(d);         |
|               |                         |                         |
|               |                         | \(3\) When authorized   |
|               |                         | pursuant to an agency   |
|               |                         | gift statute or similar |
|               |                         | statutory authority and |
|               |                         | payment is for          |
|               |                         | attendance at or        |
|               |                         | participation in an     |
|               |                         | event (other than a     |
|               |                         | meeting or similar      |
|               |                         | function) relating to   |
|               |                         | the official duties of  |
|               |                         | the employee; or        |
|               |                         |                         |
|               |                         | \(4\) When consistent   |
|               |                         | with the applicable     |
|               |                         | standards of ethical    |
|               |                         | conduct regulation      |
|               |                         | concerning personal     |
|               |                         | acceptance of gifts.    |
|               |                         |                         |
|               |                         | \(b\) An employee who   |
|               |                         | accepts any payment in  |
|               |                         | violation of this part  |
|               |                         | is subject to the       |
|               |                         | following:              |
|               |                         |                         |
|               |                         | \(1\) The employee may  |
|               |                         | be required, in         |
|               |                         | addition to any penalty |
|               |                         | provided by law and     |
|               |                         | applicable regulations, |
|               |                         | to repay for deposit to |
|               |                         | the general fund of the |
|               |                         | Treasury, an amount     |
|               |                         | equal to the amount of  |
|               |                         | the payment so          |
|               |                         | accepted; and           |
|               |                         |                         |
|               |                         | \(2\) When repayment is |
|               |                         | required under          |
|               |                         | paragraph (b)(1) of     |
|               |                         | this section, the       |
|               |                         | employee shall not be   |
|               |                         | entitled to any         |
|               |                         | reimbursement from the  |
|               |                         | Government for such     |
|               |                         | expenses.               |
+---------------+-------------------------+-------------------------+
| **§ 304-1.9** | **Reports.**            | a\) **Agency reports.** |
|               |                         | Each agency shall       |
|               |                         | submit semiannual       |
|               |                         | reports of payments     |
|               |                         | (see definition of      |
|               |                         | payment in § 304-1.2(c) |
|               |                         | of this part) which     |
|               |                         | total more than \$250   |
|               |                         | per event, and which    |
|               |                         | have been accepted      |
|               |                         | under this part with    |
|               |                         | respect to the          |
|               |                         | attendance at, or       |
|               |                         | participation in, a     |
|               |                         | meeting or similar      |
|               |                         | function by an agency   |
|               |                         | employee, and/or        |
|               |                         | accompanying spouse of  |
|               |                         | such employee when      |
|               |                         | applicable. Negative    |
|               |                         | reports are required.   |
|               |                         |                         |
|               |                         | \(1\) Submission. The   |
|               |                         | head of each agency (or |
|               |                         | his/her designee) shall |
|               |                         | submit the semiannual   |
|               |                         | report to the Director  |
|               |                         | of the Office of        |
|               |                         | Government Ethics       |
|               |                         | (OGE), 1201 New York    |
|               |                         | Avenue, N.W., Suite     |
|               |                         | 500, Washington, DC     |
|               |                         | 20005-3917. The report  |
|               |                         | shall be based on when  |
|               |                         | payment is received     |
|               |                         | rather than when travel |
|               |                         | is performed, and shall |
|               |                         | be submitted as         |
|               |                         | follows:                |
|               |                         |                         |
|               |                         | \(i\) Not later than    |
|               |                         | May 31 of each year     |
|               |                         | with respect to         |
|               |                         | payments received in    |
|               |                         | the preceding period    |
|               |                         | beginning on October 1  |
|               |                         | and ending on March 31; |
|               |                         | and                     |
|               |                         |                         |
|               |                         | \(ii\) Not later than   |
|               |                         | November 30 of each     |
|               |                         | year with respect to    |
|               |                         | payments received in    |
|               |                         | the preceding period    |
|               |                         | beginning on April 1    |
|               |                         | and ending on September |
|               |                         | 30.                     |
|               |                         |                         |
|               |                         | \(2\) Information       |
|               |                         | required. Except as     |
|               |                         | provided in paragraph   |
|               |                         | (a)(6) of this section, |
|               |                         | the report shall        |
|               |                         | specify the following   |
|               |                         | information in the      |
|               |                         | order presented:        |
|               |                         |                         |
|               |                         | \(i\) The name of the   |
|               |                         | agency submitting the   |
|               |                         | report;                 |
|               |                         |                         |
|               |                         | \(ii\) Each event       |
|               |                         | (meeting or similar     |
|               |                         | function) for which an  |
|               |                         | agency accepts payment  |
|               |                         | under this part of more |
|               |                         | than \$250 for an       |
|               |                         | employee and spouse     |
|               |                         | together, or for either |
|               |                         | the employee or the     |
|               |                         | spouse separately,      |
|               |                         | including:              |
|               |                         |                         |
|               |                         | \(A\) The sponsor(s) of |
|               |                         | the event;              |
|               |                         |                         |
|               |                         | \(B\) The location of   |
|               |                         | the event;              |
|               |                         |                         |
|               |                         | \(C\) The date(s) of    |
|               |                         | the event; and          |
|               |                         |                         |
|               |                         | \(D\) The nature of the |
|               |                         | event;                  |
|               |                         |                         |
|               |                         | \(iii\) The name of     |
|               |                         | each employee for whom  |
|               |                         | such payment was        |
|               |                         | accepted in connection  |
|               |                         | with the event,         |
|               |                         | including:              |
|               |                         |                         |
|               |                         | \(A\) The employee's    |
|               |                         | Government position;    |
|               |                         | and                     |
|               |                         |                         |
|               |                         | \(B\) The employee's    |
|               |                         | travel date(s) in       |
|               |                         | connection with         |
|               |                         | attendance at the       |
|               |                         | event;                  |
|               |                         |                         |
|               |                         | \(iv\) The name of the  |
|               |                         | accompanying spouse, if |
|               |                         | applicable, for whom    |
|               |                         | payment was accepted in |
|               |                         | connection with the     |
|               |                         | event, including:       |
|               |                         |                         |
|               |                         | \(A\) The name of the   |
|               |                         | employee accompanied by |
|               |                         | the spouse;             |
|               |                         |                         |
|               |                         | \(B\) The employee's    |
|               |                         | Government position;    |
|               |                         | and                     |
|               |                         |                         |
|               |                         | \(C\) The spouse's      |
|               |                         | travel date(s) in       |
|               |                         | connection with         |
|               |                         | attendance at the       |
|               |                         | event;                  |
|               |                         |                         |
|               |                         | \(v\) The identity of   |
|               |                         | any non-Federal source  |
|               |                         | from which payment was  |
|               |                         | accepted in connection  |
|               |                         | with the event;         |
|               |                         |                         |
|               |                         | \(vi\) An itemization   |
|               |                         | of the benefits         |
|               |                         | accepted by the agency  |
|               |                         | in connection with      |
|               |                         | attendance at the       |
|               |                         | event, including for    |
|               |                         | each benefit:           |
|               |                         |                         |
|               |                         | \(A\) A description of  |
|               |                         | the benefit, provided   |
|               |                         | that benefits accepted  |
|               |                         | as a part of a          |
|               |                         | conference or training  |
|               |                         | fee need not be         |
|               |                         | reported separately;    |
|               |                         |                         |
|               |                         | \(B\) The method of     |
|               |                         | payment (payment in     |
|               |                         | kind or by check or     |
|               |                         | similar instrument);    |
|               |                         |                         |
|               |                         | \(C\) The individual    |
|               |                         | for whom payment was    |
|               |                         | accepted (employee or   |
|               |                         | spouse);                |
|               |                         |                         |
|               |                         | \(D\) The non-Federal   |
|               |                         | source that provided    |
|               |                         | the benefit; and        |
|               |                         |                         |
|               |                         | \(E\) The amount of the |
|               |                         | payment; and            |
|               |                         |                         |
|               |                         | \(vii\) The total value |
|               |                         | of the payments         |
|               |                         | accepted for the        |
|               |                         | employee and/or spouse  |
|               |                         | in connection with the  |
|               |                         | event identified as     |
|               |                         | follows:                |
|               |                         |                         |
|               |                         | \(A\) The total amount  |
|               |                         | of payments provided by |
|               |                         | check or similar        |
|               |                         | instrument; and         |
|               |                         |                         |
|               |                         | \(B\) The total value   |
|               |                         | of payments provided in |
|               |                         | kind.                   |
|               |                         |                         |
|               |                         | \(3\) Valuation of      |
|               |                         | payments in kind. In    |
|               |                         | the case of conference, |
|               |                         | training, or similar    |
|               |                         | fees waived or paid by  |
|               |                         | the non-Federal source, |
|               |                         | report the amount       |
|               |                         | charged other           |
|               |                         | participants. In the    |
|               |                         | case of transportation  |
|               |                         | or lodging, report the  |
|               |                         | cost to the non-Federal |
|               |                         | source, or indicate the |
|               |                         | rate that would have    |
|               |                         | been charged a similar  |
|               |                         | non-Federal source for  |
|               |                         | a similar benefit at    |
|               |                         | the time the benefit    |
|               |                         | was provided. In the    |
|               |                         | case of meals or other  |
|               |                         | benefits that are not   |
|               |                         | provided incident to    |
|               |                         | transportation,         |
|               |                         | lodging, or a           |
|               |                         | conference, training,   |
|               |                         | or similar fee, report  |
|               |                         | the cost to the         |
|               |                         | non-Federal source or   |
|               |                         | provide a reasonable    |
|               |                         | approximation of the    |
|               |                         | market value of the     |
|               |                         | benefit.                |
|               |                         |                         |
|               |                         | \(4\) Valuation of      |
|               |                         | noncommercial benefits  |
|               |                         | furnished by a          |
|               |                         | non-Federal source\--   |
|               |                         | (i) Transportation. In  |
|               |                         | the case of             |
|               |                         | transportation on a     |
|               |                         | chartered, corporate or |
|               |                         | other private aircraft, |
|               |                         | report the first-class  |
|               |                         | rate that would have    |
|               |                         | been charged by an air  |
|               |                         | common carrier at the   |
|               |                         | time the transportation |
|               |                         | was provided or, if     |
|               |                         | common carrier          |
|               |                         | transportation was      |
|               |                         | unavailable between the |
|               |                         | two locations, report   |
|               |                         | the cost of chartering  |
|               |                         | a similar aircraft      |
|               |                         | using a commercially    |
|               |                         | available service.      |
|               |                         |                         |
|               |                         | \(ii\) Lodging. In the  |
|               |                         | case of lodging for     |
|               |                         | which no commercial     |
|               |                         | rate is available,      |
|               |                         | report the maximum      |
|               |                         | lodging rate prescribed |
|               |                         | in chapter 301 of this  |
|               |                         | subtitle; section 925,  |
|               |                         | a per diem supplement   |
|               |                         | to the Standardized     |
|               |                         | Regulations (Government |
|               |                         | Civilians, Foreign      |
|               |                         | Areas); or Civilian     |
|               |                         | Personnel Per Diem      |
|               |                         | Bulletins issued by the |
|               |                         | Secretary of Defense,   |
|               |                         | as applicable.          |
|               |                         |                         |
|               |                         | \(5\) Public            |
|               |                         | availability of         |
|               |                         | reports. Except as      |
|               |                         | provided in paragraph   |
|               |                         | (a)(6) of this section, |
|               |                         | the Director of OGE     |
|               |                         | shall make any report   |
|               |                         | filed pursuant to this  |
|               |                         | section available for   |
|               |                         | public inspection and   |
|               |                         | copying within 30 days  |
|               |                         | after the applicable    |
|               |                         | due date or within 30   |
|               |                         | days after the date OGE |
|               |                         | actually receives the   |
|               |                         | report, whichever is    |
|               |                         | later.                  |
|               |                         |                         |
|               |                         | \(6\) Exemption. To the |
|               |                         | extent that information |
|               |                         | is protected from       |
|               |                         | disclosure by statute,  |
|               |                         | an agency is not        |
|               |                         | required to furnish     |
|               |                         | information otherwise   |
|               |                         | required to be          |
|               |                         | reported. Information   |
|               |                         | that may be disclosed   |
|               |                         | shall be submitted to   |
|               |                         | OGE and made available  |
|               |                         | to the public in        |
|               |                         | accordance with         |
|               |                         | paragraph (a)(5) of     |
|               |                         | this section.           |
|               |                         | Information that is not |
|               |                         | disclosed because it is |
|               |                         | protected from          |
|               |                         | disclosure by statute   |
|               |                         | shall be made available |
|               |                         | by the reporting agency |
|               |                         | for review by properly  |
|               |                         | cleared OGE personnel.  |
|               |                         |                         |
|               |                         | \(b\) **Employee        |
|               |                         | reports.** Payments     |
|               |                         | properly accepted under |
|               |                         | this part are accepted  |
|               |                         | by the agency. Receipt  |
|               |                         | of a benefit by an      |
|               |                         | employee and/or the     |
|               |                         | accompanying spouse,    |
|               |                         | when applicable, on     |
|               |                         | behalf of the agency    |
|               |                         | under the authority of  |
|               |                         | this part is not        |
|               |                         | required to be reported |
|               |                         | as a gift on any        |
|               |                         | confidential or public  |
|               |                         | financial disclosure    |
|               |                         | report that the         |
|               |                         | employee is required to |
|               |                         | file pursuant to law or |
|               |                         | OGE regulation.         |
|               |                         | Acceptance of payment   |
|               |                         | by an employee for      |
|               |                         | himself/herself and/or  |
|               |                         | the accompanying        |
|               |                         | spouse, when            |
|               |                         | applicable, under       |
|               |                         | authorities other than  |
|               |                         | this part may be        |
|               |                         | subject to other        |
|               |                         | reporting requirements  |
|               |                         | such as those required  |
|               |                         | by the Ethics in        |
|               |                         | Government Act of 1978, |
|               |                         | as amended, including   |
|               |                         | reporting the payment   |
|               |                         | on the employee's       |
|               |                         | financial disclosure    |
|               |                         | report.                 |
+---------------+-------------------------+-------------------------+
|               |                         |                         |
+---------------+-------------------------+-------------------------+

**PART 304-2 - Reductions in meeting and training allowance payments**

Sec.

  --------- -------------------------------------------------------
  304-2.1   Authority.
            
  304-2.2   Applicability.
  304-2.3   Conditions for approval of contributions or payments.
            
  304-2.4   Agency responsibilities.
            
  --------- -------------------------------------------------------

**Authority:**5 U.S.C. 4111(b); E.O. 11609, 36 FR 13747, 3 CFR,
1971-1975 Comp., p. 586.

+---------------+-------------------------+-------------------------+
| **§ 304-2.1** | **Authority.**          | This part is issued     |
|               |                         | under the authority of  |
|               |                         | 5 U.S.C. 4111(b).       |
+---------------+-------------------------+-------------------------+
| **§ 304-2.2** | **Applicability.**      | Subject to the          |
|               |                         | exceptions in 5 U.S.C.  |
|               |                         | 4102, this part applies |
|               |                         | to civilian officers    |
|               |                         | and employees of        |
|               |                         | executive agencies,     |
|               |                         | including the           |
|               |                         | Department of Defense;  |
|               |                         | independent             |
|               |                         | establishments, as      |
|               |                         | defined in 5 U.S.C.     |
|               |                         | 104; Government         |
|               |                         | corporations, subject   |
|               |                         | to 31 U.S.C. 9101 et    |
|               |                         | seq.; the Library of    |
|               |                         | Congress; the           |
|               |                         | Government Printing     |
|               |                         | Office; the Government  |
|               |                         | of the District of      |
|               |                         | Columbia; and           |
|               |                         | commissioned officers   |
|               |                         | of the National Oceanic |
|               |                         | and Atmospheric         |
|               |                         | Administration. All     |
|               |                         | such officers and       |
|               |                         | employees and all such  |
|               |                         | agencies, independent   |
|               |                         | establishments, and     |
|               |                         | departments are         |
|               |                         | referred to in this     |
|               |                         | part as "employees" or  |
|               |                         | "agencies," as          |
|               |                         | appropriate.            |
+---------------+-------------------------+-------------------------+
| **§ 304-2.3** | **Conditions for        | Section 303(j) of       |
|               | approval of             | Executive Order 11348   |
|               | contributions or        | of April 20, 1967, and  |
|               | payments.**             | the regulations issued  |
|               |                         | by the Office of        |
|               |                         | Personnel Management    |
|               |                         | under section 401(b) of |
|               |                         | that Order, prescribe   |
|               |                         | the conditions under    |
|               |                         | which agency heads may  |
|               |                         | approve the acceptance  |
|               |                         | by employees of         |
|               |                         | contributions and       |
|               |                         | awards incident to      |
|               |                         | training and payments   |
|               |                         | incident to attendance  |
|               |                         | at meetings, under 5    |
|               |                         | U.S.C. 4111(a), from    |
|               |                         | the organizations       |
|               |                         | described therein.      |
|               |                         | These organizations are |
|               |                         | referred to in this     |
|               |                         | part as "donors."       |
+---------------+-------------------------+-------------------------+
| **§ 304-2.4** | **Agency                | Agency heads shall      |
|               | responsibilities.**     | provide adequate        |
|               |                         | safeguards to ensure    |
|               |                         | that the following      |
|               |                         | provisions of this      |
|               |                         | section are carried     |
|               |                         | out:                    |
|               |                         |                         |
|               |                         | \(a\) Where an approved |
|               |                         | payment by a donor      |
|               |                         | fully covers expenses   |
|               |                         | incident to training in |
|               |                         | a non-Government        |
|               |                         | facility, or travel,    |
|               |                         | subsistence, or other   |
|               |                         | expenses incident to    |
|               |                         | attendance at a         |
|               |                         | meeting, the agency     |
|               |                         | shall not pay for such  |
|               |                         | expenses or shall       |
|               |                         | recover payments        |
|               |                         | previously made in the  |
|               |                         | manner described in     |
|               |                         | paragraph (c) of this   |
|               |                         | section.                |
|               |                         |                         |
|               |                         | \(b\) If an approved    |
|               |                         | payment by a donor does |
|               |                         | not fully cover         |
|               |                         | expenses described in   |
|               |                         | paragraph (a) of this   |
|               |                         | section, the agency may |
|               |                         | pay an amount           |
|               |                         | considered sufficient   |
|               |                         | to cover the balance of |
|               |                         | the expenses to the     |
|               |                         | extent authorized by    |
|               |                         | law and regulation,     |
|               |                         | including 5 U.S.C. 4109 |
|               |                         | and 4110. If an amount  |
|               |                         | in excess of such       |
|               |                         | balance has been        |
|               |                         | previously paid by the  |
|               |                         | agency, such amount     |
|               |                         | shall be recovered from |
|               |                         | the employee in the     |
|               |                         | manner described in     |
|               |                         | paragraph (c) of this   |
|               |                         | section.                |
|               |                         |                         |
|               |                         | \(c\) Recoveries of     |
|               |                         | payments, as provided   |
|               |                         | in paragraph (b) of     |
|               |                         | this section, shall be  |
|               |                         | made in the manner      |
|               |                         | prescribed by           |
|               |                         | regulations of the      |
|               |                         | agency concerned and    |
|               |                         | shall be issued         |
|               |                         | according to 5 U.S.C.   |
|               |                         | 5514.                   |
|               |                         |                         |
|               |                         | \(d\) No reduction in   |
|               |                         | payment by an agency is |
|               |                         | required where an       |
|               |                         | approved contribution   |
|               |                         | or award to an employee |
|               |                         | covers types of         |
|               |                         | expenses which the      |
|               |                         | agency is not           |
|               |                         | authorized to pay. For  |
|               |                         | example, where an       |
|               |                         | agency authorizes       |
|               |                         | travel expenses of an   |
|               |                         | employee, including per |
|               |                         | diem and transportation |
|               |                         | expenses of his/her     |
|               |                         | immediate family and    |
|               |                         | household goods and     |
|               |                         | personal effects to a   |
|               |                         | training location, no   |
|               |                         | reduction in payment by |
|               |                         | the agency is required  |
|               |                         | if an approved          |
|               |                         | contribution or award   |
|               |                         | covers subsistence      |
|               |                         | expenses of the family  |
|               |                         | en route and expenses   |
|               |                         | incurred by the         |
|               |                         | employee in             |
|               |                         | establishing            |
|               |                         | himself/herself and the |
|               |                         | family at the training  |
|               |                         | location.               |
|               |                         |                         |
|               |                         | \(e\) Expense data      |
|               |                         | shall be obtained from  |
|               |                         | employees or donors in  |
|               |                         | such detail as the      |
|               |                         | agency head deems       |
|               |                         | necessary to carry out  |
|               |                         | the provisions of this  |
|               |                         | part.                   |
+---------------+-------------------------+-------------------------+
|               |                         |                         |
+---------------+-------------------------+-------------------------+