[Paper ]{#DDE_LINK1}Format Requirements for IRIA 2003

I. B. Author; My Private Company; Anytown, Virginia, U.S.A.

Keywords: paper format, editing

[Abstract]{.underline}

[This is an example paper prepared according to the IRIA 2003
instructions, which are derived from the International System Safety
Conference instructions. Please follow this example, and the
instructions below to complete your paper. If you do not, we may choose
to not include your paper in the IRIA 2003 proceedings.]{.underline}

[Introduction]{.underline}

[These guidelines have been developed to ensure a uniform appearance for
the papers within the proceedings. We suggest that you print and retain
this document for reference as you prepare your final paper. You can
also use a copy of this electronic version as a template for your paper
by substituting your text for these contents, taking care not to change
any of the formatting.]{.underline}

[Submission Deadlines and Procedures]{.underline}

[The final version of your paper must be received by ]{.underline}**[14
July]{.underline}[ 2003]{.underline}**[. Well, that's not quite true.
The true hard deadline is 8 a.m. Eastern Daylight Time, 15 July 2003. If
your paper has not been deposited on the web site by that time, your
paper ]{.underline}*[will not]{.underline}*[ appear in the printed IRIA
2003 proceedings. ]{.underline}

[Papers should be submitted electronically via the form on the IRIA 2003
web site at . Specific instructions for using this form will be sent to
you by e-mail.]{.underline}

[We request that you submit two copies of your paper, one in
]{.underline}**[PDF format]{.underline}**[, and one in the original
format in which you wrote the paper. For any of you who do not have a
PDF creation program, Adobe has an online service where you can upload
your file to their website and they will convert it to PDF and send it
back to you (this service is currently free for the first five files you
submit). This service is available at You can also convert the file to
PDF on a rental computer at any Kinko's Copy Center, or you can have
store personnel convert it for you. ]{.underline}

[Any questions about the submission process should be sent by electronic
mail to the IRIA 2003 Chairman at
]{.underline}**[\<c.m.holloway@]{.underline}[nasa.gov\>]{.underline}**[.
If you are unable to submit your paper using the web form, you may send
a properly formatted CD containing your paper to]{.underline}

[ IRIA 2003 c/o C. Michael Holloway]{.underline}

[ NASA Langley Research Center]{.underline}

[ MS 130 / 100 NASA Road]{.underline}

[ Hampton VA 23681-2199 USA]{.underline}

[Paper Format]{.underline}

[Please restrict your paper to no more than
]{.underline}**[t]{.underline}[welve]{.underline}**[ pages, unless you
have been granted a waiver by the workshop chairman.]{.underline}

[Your paper must be written in English. If translation is necessary, we
suggest you use a professional translation service. Authors are
responsible for proper translation, and improperly translated papers
will be not be included in the proceedings or on the web
site.]{.underline}

[Text, except for the title, author(s), and keywords is to be justified
and single spaced without hyphenation. Double line space before and
after all headings and between paragraphs.]{.underline}

[Margins: Set the top and bottom margins to 1", and the left and right
margins to 1.25". Set margins for the header and footer to
0.5".]{.underline}

[Paper Size: Set the paper size to ]{.underline}**[8
1/2]{.underline}["]{.underline}[ x 11]{.underline}["]{.underline}**[ in
portrait orientation. ]{.underline}

[Columns: Use single column format, with both right and left margins
justified (that is, straight right and left margins).]{.underline}

[Font: Use Times New Roman, 11 point, normal style, or its equivalent.
If you prepare your paper using TeX or LaTeX, the default font style is
acceptable, so long as the point size is 11.]{.underline}

[Organization]{.underline}

[Title: Center the title and capitalize the first letter of each major
word with lower case for the remaining words. You may use more than one
line for the title, with single line space. Double line space after the
title.]{.underline}

[Authors: Center the author information. Begin with the author's name,
including any abbreviation for titles or degrees in the usual fashion of
the author's country. Follow the name with a semi-colon (";"), and the
name of the company or institution for which the author works. Follow
this with a semi-colon, and the city, state/province, and country. Use
double line space between multiple authors.]{.underline}

[Keywords: You may include up to six keywords, which may consist of
single words or phrases, separated by commas. Double line space after
the keywords.]{.underline}

[Abstract: You must include an abstract, of at least 10, and no more
than 200 words. In the abstract, summarize the main points and
conclusions of the paper.]{.underline}

[Introduction: Use the introduction to provide background information or
describe the method and approach of the paper. Do not repeat the
contents of the abstract in the introduction.]{.underline}

[Main Body: The main body of the paper follows the introduction, and may
have as many sections as you think appropriate. Illustrations are
allowed as described below.]{.underline}

[References: References are listed in numerical order at the end of the
paper, after any Appendices, but before the Biographies.]{.underline}

[In the text, denote references by a number. The numbers are sequential
starting with one and appear in the text as "\[1\]", or as "\[3-9, 11,
14-16\]." ]{.underline}

[In the list of references, each reference starts with a number with a
period and two spaces followed by the author, title, publication
information, and page number(s). For details for appropriate formats for
reference text, see ]{.underline}*[The Chicago Manual of
Style]{.underline}*[ \[1\].]{.underline}

[Biography: Type the author's name and business address in the
appropriate format for addressing international mail. Include telephone
number, fax number, and e-mail address to facilitate readers contacting
authors. Separate these entries with semi-colons. After a double line
space include a brief biography. Repeat this procedure for each
additional author.]{.underline}

[Headings]{.underline}

[Major headings use the same rules as the title, but also are
underlined. Double line space before and after each major heading. Do
not number sections or paragraphs.]{.underline}

[Subheadings: Subheadings are flush with the left margin, underlined,
and followed by a colon (":"), two spaces, and the first sentence of the
subheading.]{.underline}

[Sub-subheadings: Sub-subheadings are flush with the left margin,
]{.underline}*[not]{.underline}*[ underlined, and followed by a colon,
two spaces, and the first sentence of the sub-subheading.]{.underline}

[Illustrations]{.underline}

[Illustrations include figures, equations, and tables. All illustrations
should be easy to read. Include only as much detail as necessary.
Consider using a professional illustrator. Note that if illustrations
are not easy to read, your paper may be rejected for publication.
]{.underline}*[It is the author]{.underline}[']{.underline}[s
responsibility to provide legible material.]{.underline}*

[Illustrations must be no wider or taller than the page margins
described above. All illustrations must be part of the file containing
the rest of the paper. That is, you must import graphics into the paper
file, rather than using links.]{.underline}

[The use of photographs is discouraged, as they may not reproduce well
in the proceedings. If photographs are essential, then they must be
screened and be part of the file containing the rest of the
paper.]{.underline}

[Equations: Number equations consecutively. Begin the equation six
spaces from the left margin, and place the equation number flush with
the right margin, that is,]{.underline}

[ X=sin(7+3x)-exp(y-2a)+gf(2bz/2) (1)]{.underline}

[Double line space before and after equations. Always refer to equations
by number sequentially starting with one, not as "above" or "below." The
example is referred to as "(eq. 1)" in text. If the reference to the
equation is part of the sentence, then spell out the word "equation" and
do not enclose it with parentheses.]{.underline}

[Figures and Tables: Figures and tables should follow the text in which
the figure or table is first referenced. Figures and tables are numbered
separately. The numbers are sequential starting at one and appear in the
text as "(figure 2)" or "(table 3)." If the reference to the figure or
table is part of the sentence, then do not enclose it with
parentheses.]{.underline}

[For figures, put the label below and centered on the figure. For
tables, put the label above and centered on the table. Capitalize the
first letter of Figure and Table and the major words in the captions.
Use lower case for the remainder. Use a dash ("-") between the Figure or
Table number and its caption. All figures and tables should be numbered
in the order mentioned in the text. Double line space before and after
figures and tables. Examples of table and figure captions
are:]{.underline}

[Table 3 -- Automobile Accidents by Location]{.underline}

[Figure 2 -- Incident Reporting Process]{.underline}

[Page Numbers]{.underline}

**[Do not include page numbers]{.underline}**[, as the proceedings
editor will assign page numbers.]{.underline}

[Packaging and Mailing]{.underline}

[If mailing a CD copy, please use an appropriate mailer for mailing the
disk. Label the disk with the author name(s), a shortened title
consisting of the first four to six words of the full title, and the
name of the file.]{.underline}

[Copyrights]{.underline}

[The proceedings will be published as a NASA Conference Publication, and
on the IRIA 2003 web site. Both the printed proceedings and the web site
will include the following statement:]{.underline}

[Permission to reprint or copy: The copyright of all materials published
in these Proceedings remains with the authors. So long as full credit is
given to the author(s) and the source of publication, reprinting or
copying papers from these proceedings for academic or educational use is
encouraged and no fees are required.]{.underline}

[Authors are free to copyright their individual papers, so long as all
authors agree to the above statement. Submitting your paper for
publication in the proceedings will constitute agreement.]{.underline}

[Exceptions to These Rules]{.underline}

[Requests for exceptions to any of the above rules should be sent to Mr.
Holloway well in advance of the deadline. ]{.underline}

[References]{.underline}

[1. Editorial Staff of the University of Chicago Press.
]{.underline}*[The Chicago Manual of Style]{.underline}*[. 14th ed.
Chicago: University of Chicago Press, 1992.]{.underline}

[Biography]{.underline}

[I. B. Author, My Private Company; Anytown, Virginia, U.S.A.;
telephone - +1.757.555.1212; fax -- +1.757.555.1212; e-mail -
ibauthor@mailserver.com.]{.underline}

[Mr. Author is a senior research scientist at My Private Company. His
primary interests include transportation accident analysis, conference
paper formatting, and volleyball. ]{.underline}