**CLDP TRAVEL VOUCHER WORKSHEET INSTRUCTIONS**

**last revised February 4, 2004**

Government regulations require that travelers complete the CD-370
(travel voucher) form for all expenses incurred during official travel
promptly upon their return. The completion of the CD-370 is an
obligation of the traveler. However, as the CD-370 form is rather
complicated and because CLDP needs to keep accurate records of its
expenditures, CLDP will prepare the form for your signature, if you
provide us with sufficient information to do so.

The attached worksheets must be completed by you and submitted to our
office **within five days** of your return to the United States in order
for us to do your travel voucher. We will ask you to review the voucher
before it is submitted to the Department's Financial Services Division.
If you are a Federal Employee, your travel advance may be withheld from
your paycheck if you do not account for the advance in a timely manner.

+----------------------------------------------------------------------+
| **RETURN THE COMPLETED FORMS, WITH YOUR [ORIGINAL]{.underline}       |
| RECEIPTS TO YOUR CLDP PROGRAM MANAGER WITHIN [FIVE]{.underline} DAYS |
| OF YOUR RETURN. **                                                   |
|                                                                      |
| **[FIVE DAYS.]{.underline} [NO EXCEPTIONS.]{.underline}**            |
|                                                                      |
| **FEDERAL REGULATIONS REQUIRE THAT TRAVEL VOUCHERS BE FILED PROMPTLY |
| UPON A TRAVELER\'S RETURN, WITHOUT REGARD TO WHETHER THE TRAVELER    |
| THEN TAKES A VACATION OR COMMENCES ANOTHER TRIP.**                   |
|                                                                      |
| **CLDP\'S ABILITY TO FUND THE TRAVEL OF OTHER ADVISORS IS DEPENDENT  |
| UPON CLEARING OUTSTANDING ACCOUNTS IMMEDIATELY UPON THE RETURN OF    |
| EACH TRAVELER.** **IT MAKES NO DIFFERENCE WHETHER YOU OWE THE U.S.   |
| GOVERNMENT A REFUND OF PART OF YOUR TRAVEL ADVANCE OR WHETHER YOU    |
| ARE OWED MONEY. THE ACCOUNT MUST BE CLEARED PROMPTLY.**              |
+----------------------------------------------------------------------+
|                                                                      |
+----------------------------------------------------------------------+

Only list expenses that are CLDP-business related. Do not include any
personal travel expenses or those that are reimbursable by other
sources.

For receipts in foreign currency and language, please write the type of
expense (e.g., taxi, airport tax, etc.) and US dollar equivalent in
English.

  ----------------------------------------------------- -------------------- -------------------- --------------------
  NAME OF TRAVELER:                                                                               
                                                                                                  
  HOME ADDRESS:                                                                                   
  TRIP TO:                                                                                        
                                                                                                  
  DATE TRIP BEGAN:                                      DATE TRIP ENDED:                          
                                                                                                  
  HOME CITY:                                            FIRST DESTINATION:   SECOND DESTINATION   THIRD DESTINATION:
                                                                                                  
                                                                                                  
                                                                                                  
  **FIRST DESTINATION**                                 **DATE**             **TIME**             
                                                                                                  
  You left home or office to go to home airport:                                                  
  You arrived at home airport:                                                                    
  Plane lifted off from home airport:                                                             
                                                                                                  
  Plane landed in first destination airport:                                                      
                                                                                                  
  **DEPARTURE TO SECOND DESTINATION (if applicable)**   **DATE**             **TIME**             
                                                                                                  
  Plane/Car/Train left first destination:                                                         
                                                                                                  
  Plane/Car/Train arrived at second destination:                                                  
                                                                                                  
  ----------------------------------------------------- -------------------- -------------------- --------------------

  ---------------------------------------------------- ---------- ----------
  **DEPARTURE TO THIRD DESTINATION (if applicable)**   **DATE**   **TIME**
                                                                  
  Plane/Car/Train left second destination:                        
                                                                  
  Plane/Car/Train arrived at third destination:                   
                                                                  
  **TRIP BACK TO HOME**                                **DATE**   **TIME**
                                                                  
  Plane lifted off from final destination:                        
  Plane arrived at home airport:                                  
  You left home airport:                                          
                                                                  
  You arrived at home or office:                                  
                                                                  
  ---------------------------------------------------- ---------- ----------

**EXCHANGE RATE**

If the bill for any expense listed in this worksheet (hotel bill,
conference expenses, taxi fares, etc.) is in local currency, you must
provide us with the proper exchange rate for that expense.

  ---- ----------- --------- ------------------ -------- ------------------ -------- --
  In               US \$1=                      or one                      = US\$   
                                                                                     
       (country)             (local currency)            (local currency)            
                                                                                     
  In               US \$1=                      or one                      = US\$   
                                                                                     
       (country)             (local currency)            (local currency)            
                                                                                     
  In               US \$1=                      or one                      = US\$   
                                                                                     
       (country)             (local currency)            (local currency)            
                                                                                     
  ---- ----------- --------- ------------------ -------- ------------------ -------- --

**Include [Original]{.underline} Exchange Receipt Showing Noted
Rate(s)**

Not all travelers have local currency expenses other than meals and
incidentals, which are not separately reimbursable. If you had no
itemizable local currency expenses, you do not need to provide us with
an exchange receipt. If you paid for your hotel or had other itemizable
expenses for which you paid local currency, however, it is important
that you provide us with the exchange receipt for your purchase of that
local currency.

If you used a credit card, please include your statement as proof of
exchange rate (this may be downloaded from your card company's web site
or by requesting a copy via phone).

Local currency expenses will be converted into dollars at the rate shown
on receipts provided to us. The rate you receive at exchange offices
generally will be different than the rate specified on your hotel bill,
so it is important to provide us with the exchange office receipt if you
had any significant local currency expenses. (Otherwise, you may
shortchange yourself.)

**Meals and Incidental Expenses (M & IE) Not Itemized**

Some expenses you incurred (meals, tips, laundry, etc.) are covered by a
fixed daily allowance set by the U.S. Government and are not separately
reimbursable.

We will calculate the M&IE allowance for you in accordance with DOC
travel regulations. Travelers receive 3/4 M&IE on their first and last
travel days. The applicable rate is determined by the place you are
traveling to (while flying), where you spent the night (during trip) or
where you are coming from (day of return).

**AIRLINE, TRAIN, AND OTHER TICKETS PROVIDED BY CLDP**

**Please include the following:**

1\. The original passenger ticket receipt(s) provided to you by CLDP (in
right bottom corner marked "not valid for travel")

2\. Any remaining airline, train or other transportation ticket, and

3\. The SATO printout showing your itinerary. ** **

**Did you [not]{.underline} use any tickets provided to you? **\_\_\_\_
YES \_\_\_\_ NO

+-------------+-------------+-------------+-------------+-------------+
| **UNUSED    |             |             |             |             |
| TICKETS**   |             |             |             |             |
+-------------+-------------+-------------+-------------+-------------+
|             |             |             |             |             |
+-------------+-------------+-------------+-------------+-------------+
| Date of     | Car         | City of     | City of     | Reason      |
| Ticketed    | rier/Flight | Origin      | Destination | Tickets     |
| Travel      |             |             |             |             |
|             |             |             |             | Not Used    |
+-------------+-------------+-------------+-------------+-------------+
|             |             |             |             |             |
+-------------+-------------+-------------+-------------+-------------+
|             |             |             |             |             |
+-------------+-------------+-------------+-------------+-------------+
|             |             |             |             |             |
+-------------+-------------+-------------+-------------+-------------+
|             |             |             |             |             |
+-------------+-------------+-------------+-------------+-------------+
|             |             |             |             |             |
+-------------+-------------+-------------+-------------+-------------+

**Have you included all unused tickets to this worksheet?**

  -- ----- -- ---------- -- -------------------
     Yes      No**\***      No Unused Tickets
                            
  -- ----- -- ---------- -- -------------------

\*If not, please explain why not.

  ------------------------------------------------------ --
  For CLDP staff: to what account was airfare charged?   
                                                         
  ------------------------------------------------------ --

**HOTEL ROOM CHARGES**

Room Charges and Associated Tax Only

(Telephone, fax and other charges are listed elsewhere. Room service,
movie, laundry and other charges are covered by M&IE allowance and are
not separately reimbursable.)

  ---------------------------- ------------------ ---------------------------------------------- --------------------------------------- ---------------------------- ----------------------------
  **Date (mo/day)**            **\# of nights**   **Name of Each Hotel and the City It Is In**   **Daily Room Rate in Local Currency**   **Daily Room Rate in USD**   **Total Room Cost in USD**
                                                                                                                                                                      
                                                                                                                                         \$                           \$
                                                                                                                                         \$                           \$
                                                                                                                                         \$                           \$
                                                                                                                                         \$                           \$
                                                                                                                                         \$                           \$
                                                                                                                                                                      
  **TOTAL HOTEL ROOM COSTS**   **\$**                                                                                                                                 
                                                                                                                                                                      
  ---------------------------- ------------------ ---------------------------------------------- --------------------------------------- ---------------------------- ----------------------------

**Please attach original hotel receipts.**

**REIMBURSABLE COMMUNICATIONS CHARGES**

(Telephone Calls, Faxes, and E-mails)

  ----------------------------------- ----------------------------------------- ---------------------------- ----------------- --------------
  **Date**                            **Purpose (CLDP Business or Personal)**   **Cost in Local Currency**   **Cost in USD**   **Receipt?**
                                                                                                                               
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  **TOTAL COMMUNICATIONS CHARGES:**   **\$**                                                                                   
                                                                                                                               
  ----------------------------------- ----------------------------------------- ---------------------------- ----------------- --------------

**Please attach original receipts.**

**TRANSPORTATION CHARGES**

(List any taxi, airline, train, mileage expenses\*, or other
transportation charges you paid for using cash or credit card for which
you are seeking reimbursement.)

  ----------------------------------- ------------- --------------------- ----------------- ------------------------- ---------------------------- ----------------- --------------
  **Date**                            **Carrier**   **Point of Origin**   **Destination**   **Reason for Purchase**   **Cost in Local Currency**   **Cost in USD**   **Receipt?**
                                                                                                                                                                     
                                                                                                                                                   \$                
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  **TOTAL TRANSPORTATION CHARGES:**   **\$**                                                                                                                         
                                                                                                                                                                     
  ----------------------------------- ------------- --------------------- ----------------- ------------------------- ---------------------------- ----------------- --------------

**Please attach original receipts.**

\*(If you used your personal vehicle, the mileage rate for travel as of
January 2004, is \$0.375 per mile.)

**CONFERENCE and OTHER MISCELLANEOUS EXPENSES**

(Translation and Interpreter fees, Currency Exchange Fees, USG Credit
Card Advance Fees\*, Excess Baggage Charges\*\*, Porter Costs\*\*\*, and
Other Expenses.)

  ---------------------------------- ------------- ---------------------------- ----------------- --------------
  **Date**                           **Expense**   **Cost in Local Currency**   **Cost in USD**   **Receipt?**
                                                                                                  
                                                                                \$                
                                                                                \$                
                                                                                \$                
                                                                                \$                
                                                                                \$                
                                                                                \$                
                                                                                \$                
                                                                                \$                
                                                                                \$                
                                                                                \$                
                                                                                \$                
                                                                                \$                
                                                                                                  
  **TOTAL MISCELLANEOUS CHARGES:**   **\$**                                                       
                                                                                                  
  ---------------------------------- ------------- ---------------------------- ----------------- --------------

**Please attach original receipts.**

\* DOC VISA card holders who took a cash advance on their government
card, rather than receiving a Treasury check, will be charged (and may
be reimbursed for) a cash advance fee equal to1.25% of the cash received
(\$6.25 for a \$500 advance, \$12.50 for \$1,000, \$18.75 for \$1,500,
\$25 for \$2,000, \$31.25 for \$2,500, \$37.50 for \$3,000, \$43.75 for
\$3,500, \$50 for \$4,000, etc.).

\*\* Excess baggage fees are reimbursable only to the extent they are
incurred as a result of the traveler transporting CLDP training
materials or materials being sent to CLDP by our foreign colleagues.
Excess baggage fees resulting from heavy packing or heavy shopping are
not reimbursable.

\*\*\* Porter costs are reimbursable only for travelers with Travel
Orders authorizing excess baggage and only to the extent they were
incurred for carrying CLDP training materials or materials being sent to
CLDP by our foreign colleagues. Porter costs for personal items are
covered by the M & IE allowance.

**M & IE **(CLDP Staff Will Calculate)

  ------------------- -------------------- -------------------- -------------------- ----
                      FIRST DESTINATION:   SECOND DESTINATION   THIRD DESTINATION:   
                                                                                     
  NAME OF CITY:                                                                      
                                                                                     
  M & IE RATE:                                                                       
                                                                                     
  .75                 Days at              \$                   per day =            \$
                                                                                     
                      Days at              \$                   per day =            \$
                      Days at              \$                   per day =            \$
                      Days at              \$                   per day =            \$
  .75                 Days at              \$                   per day =            \$
                                                                                     
  **TOTAL M & IE:**   **\$**                                                         
                                                                                     
  ------------------- -------------------- -------------------- -------------------- ----

**SUMMARY**

  ------------------------------------------------------------------------------------------------------ --------
  **SEPARATELY REIMBURSABLE EXPENSES**                                                                   
                                                                                                         
  HOTEL ROOM EXPENSES                                                                                    \$
  COMMUNICATIONS EXPENSES                                                                                \$
  TRANSPORTATION EXPENSES                                                                                \$
  CONFERENCE AND MISCELLANEOUS EXPENSES                                                                  \$
                                                                                                         
  **TOTAL SEPARATELY REIMBURSABLE EXPENSES:**                                                            **\$**
                                                                                                         
  **M & IE**                                                                                             **\$**
  **TOTAL CLAIM**                                                                                        **\$**
  Less Cash Advance Provided by the Dept. of Commerce (NOT Cash Advances Obtained via USG travel card)   \$
  **NET DUE TO THE TRAVELER:**                                                                           **\$**
                                                                                                         
  ------------------------------------------------------------------------------------------------------ --------