***SAMPLE LETTER TO FTA REGIONAL ADMINSTRATORS***

February 11, 2005

Mr. Leslie Rogers, Regional Administrator

Federal Transit Administration

Region IX

201 Mission Street, Suite 2210

San Francisco, California 94105-1831

Dear Mr. Rogers:

In an effort to enhance the efficiency and effectiveness in the
Department of Labor's administration of the Section 5333(b) transit
employee protection program, the Division of Statutory Programs (DSP)
will be implementing a new system for the electronic transmission of
referrals and certifications. This effort is consistent with the
Government Paperwork Elimination Act (GPEA), which requires federal
agencies "to provide for the option of electronic maintenance,
submission or disclosures of information, when practicable, as a
substitute for paper;" and "for the use and acceptance of electronic
signatures, when practicable." 44 U.S.C. 3504. GPEA further declares
that "electronic signatures . . . shall not be denied legal effect,
validity or enforceability because such records are in electronic form."
[Id]{.underline}. Therefore, an electronic version of a Department
referral or certification will have the same legal effect as the paper
version.

The Regional Offices of the Federal Transit Administration (FTA) will be
critically important to the success of this effort. For this reason, I
would like to outline our new procedures for you, and identify the
important role FTA will play in it. As you may be aware, we have
consulted extensively with the FTA National Office on these changes and
the agency has endorsed our proposed procedures.

Currently, the grant applications are forwarded to DSP from your office
as an email attachment. When they are received by DSP, a referral
memorandum is prepared in a paper copy and sent to the unions, along
with a copy of the application. The referral application is also sent to
the applicant and any subrecipients. The referrals are generally sent to
the parties by fax or occasionally by Federal Express. Subsequently,
when the final certification is issued, an electronic copy is inserted
in TEAM, and paper copies are sent to the FTA Regional Offices, the
applicant, subrecipients, and the union(s).

When the new system is in place, DSP will continue to receive the
application from FTA as an email attachment; however, the DSP referral
memorandum, which includes the application, will be transmitted to the
parties electronically via their email addresses. Similarly, the
certification itself will be provided electronically to all parties. The
referrals and certifications will be transmitted with security
procedures designed to safeguard the integrity of the documents. To
accomplish this, we will use Adobe 6.0 to convert the Microsoft Word
documents into secure PDF files with official electronic signatures on
them. We will continue to insert a copy of the certification into TEAM,
and a notice will go to the FTA Regional Mail Box to alert you that a
final certification has been issued. Please note that we will no longer
provide the FTA Regional Offices or other affected parties with paper
copies of the certifications. Parties needing a paper copy of the
documents will be able to download and print the PDF file.

For any party that cannot receive DOL's electronic transmittals or in
the event that the electronic transmission is not successful, the
documents will be sent by facsimile, unless special arrangements have
been made with this office. As in the past, the parties will be able to
submit objections by email, by fax, or by regular mail as indicated in
the referrals, provided that delivery is timely as specified in the
referral.

The DSP will obtain email addresses and fax numbers from the major
unions identified in the attached Union List. Email addresses and fax
numbers must be provided by FTA for small unions not affiliated with an
international and/or not included on this list, and for applicants and
subrecipients. The information should be inserted in the DOL comments
section of the grant application and verified for accuracy each time a
new grant application is submitted.

Clearly, the initial upload of the required email addresses and fax
numbers will be time consuming for both agencies, but I believe the long
term benefits of this joint effort will be substantial. Our target date
to implement the new system is April 22, 2005.

If you have issues and/or concerns now, or as this program gets underway
in the next few months, please do not hesitate to contact me. I can be
reached at [Andrews.Kelley@dol.gov]{.underline} or by phone at
202-693-1182. We very much appreciate the positive working relationships
that we have developed over the years with you and your staff. Thank you
for your assistance and support in this important project.

Sincerely,

Kelley Andrews, Director

Division of Statutory Programs

Enclosures: DOL List of Unions, Sample Copy of letter to Unions

cc: Donald Durkee/FTA

MaryMartha Churchman/FTA***SAMPLE LETTER TO THE UNIONS***

February 11, 2005

Mr. Gerald McEntee, President

Attn: Kerri Korpi

American Federation of State, County & Municipal Employees

1625 L. Street, NW

Washington, DC 20036-5687

Dear Mr. McEntee:

In an effort to enhance efficiency and effectiveness in the Department
of Labor's administration of the Section 5333(b) transit employee
protection program, the Division of Statutory Programs (DSP) will be
implementing a new system for the electronic transmission of referrals
and certifications. This effort is consistent with the Government
Paperwork Elimination Act (GPEA), which requires federal agencies "to
provide for the option of electronic maintenance, submission or
disclosure of information, when practicable, as a substitute for paper;"
and "for the use and acceptance of electronic signatures, when
practicable." 44 U.S.C. 3504. GPEA further declares that "electronic
records. . . shall not be denied legal effect, validity or
enforceability because such records are in electronic form." Id.
Therefore, an electronic version of a Department referral or
certification will have the same legal effect as the paper version.

Currently, Federal Transit Administration (FTA) transit grant
applications are forwarded to DSP from the FTA Regional Offices as an
email attachment. When they are received by DSP, a referral memorandum
containing the proposed terms of the certification is prepared in paper
copy and sent to the unions, along with a copy of the grant application.
The referral and the application are also sent to the applicant and any
appropriate subrecipients. The referrals are generally sent to the
parties by fax or Federal Express. When the final certification is
issued, a copy is inserted in FTA's Transportation Electronic Award
Management (TEAM) system, and paper copies are sent to the FTA Regional
Offices, the applicant, appropriate subrecipients, and the union(s).

When the new system is in place, DSP will continue to receive the
application from FTA as an email attachment; however, the DSP referral
memorandum, which includes the application, will be transmitted to the
parties electronically via their email addresses. Similarly, the
certification itself will be provided electronically to all parties. The
referrals and certifications will be transmitted with security
procedures designed to

safeguard the integrity of the documents. To accomplish this, we will
use Adobe 6.0 to convert the Microsoft Word documents into secure PDF
files with official electronic

signatures on them. We will continue to insert a copy of the
certification into TEAM, although we will no longer provide the FTA
Regional Offices or other affected parties with paper copies of the
certifications. Parties needing a paper copy of the documents will be
able to download and print the PDF file.

For any party that cannot receive DOL's electronic transmittals; or, in
the event that the electronic transmission is not successful, the
documents will be sent by facsimile, unless special arrangements have
been made with this office. As in the past, the parties will be able to
submit objections by email, by fax, or by regular mail to the addresses
indicated in the referrals, provided that delivery is timely as
specified in the referral.

The target date for implementing the new system is April 22, 2005. You
will be notified in advance of the start date. Although these changes do
not require formal notice through a Federal Register action, the
Department is nevertheless interested in hearing your views on the
proposed change.

If you have comments or suggestions on the electronic transmission of
these documents please contact me at
[Andrews.Kelley@dol.gov]{.underline} or by mail at Division of Statutory
Programs, Room N5603, U.S. Department of Labor, 200 Constitution Ave.,
NW, Washington, DC 20210, or feel free to call and discuss this matter.
My telephone number is (202) 693-1182. Any comments or questions should
be submitted by February 25, 2005.

To assure that this office has the correct information for your
organization, please refer to the enclosed form displaying relevant
information for your union. Make any necessary corrections on the form,
and indicate the email address you have selected to which referrals and
certifications should be sent, along with a fax number for back up in
case the email transmission is not successful. (Note that the contact
person is the individual who will be reviewing the Department's referral
memorandum and

proposed terms for certification. His/her email address may not be the
same as the email address to which the DOL referrals and certifications
should be sent.) When you have completed the necessary information, the
form can be faxed to 202 693-1342.

Thank you for your consideration.

Sincerely,

Kelley Andrews, Director

Division of Statutory Programs

Enclosures: Union Information Request Form

cc: Donald Durkee/FTA

MaryMartha Churchman/FTA

AFSCME

Gerald McEntee, President

c/o Kerri Korpi

American Federation of State, County & Municipal Employees

1625 L. Street, NW

Washington, DC 20036-5687

Fax: (202) 429-1293

Phone: (202) 429-1000

**E-mail address: [kkorpi@afscme.org]{.underline}**

**E-mail address for organization: [webmaster@afscme.org]{.underline}**

**ATDA **

F. Leo McCann, President

American Train Dispatches Association/BLE

1370 Ontario Street, Suite 1040

Standard Building

Cleveland, Ohio 44113

Fax: (216) 241-6286

Phone: (216) 241-2770

**E-mail address: [atddflm@aol.com]{.underline}**

**Web site for organization: [www.atdd.org]{.underline}**

**ATU**

Leo E. Wetzel, Associate Counsel

Legal Department

Amalgamated Transit Union

5025 Wisconsin Avenue, NW

Washington, DC 20016-4139

Fax: (202) 244-7824

Phone: (202) 537-1645

**E-mail address: [lw@atu.org]{.underline}**

**BLE**

D.M. Hahs, International President

Brotherhood of Locomotive Engineers

1370 Ontario Street, Standard Building

Cleveland, Ohio 44113-1702

Fax: (216) 241-6516

Phone: (216) 241-2630

**E-mail address: [hahs@ble.org]{.underline}**

**E-mail address for organization: [webmaster@ble.org]{.underline}**

**Web site address for organization: [www.ble.org]{.underline}**

2

**BMWE**

Freddie N. Simpson, President

Brotherhood of Maintenance Way Employees

26555 Evergreen Road, Suite 200

Southfield, Michigan 48076-4225

Fax: (248) 948-7150

Phone: (248) 948-1010

**E-mail address**: **[fns@bmwe.org]{.underline}**

**Web site address for organization: [www.bmwe.org]{.underline}**

**BRC**

Richard A. Johnson, President

Brotherhood Railway Carmen (BRC)

3 Research Place

Rockville, MD 20850

Fax:: (301) 948-1369

Phone: (301) 948-4910

**E-mail address**: **[johnr@tcunion.org]{.underline}**

**BRS**

W.D. Pickett, President

Brotherhood of Railroad Signalmen

601 W. Golf Road

Mount Prospect, Illinois 60056-4276

Fax: (847) 439-3743

Phone: (847) 439-3732

**E-mail address: [signalman@brs.org]{.underline}**

**Web site address for organization: [www.brs.org]{.underline}**

**HERE**

Mr. Isaac Monroe

Admin. Asst. to Gen. President

Hotel Employees and Restaurant Employees

1130 S. Wabash Avenue, Suite 201

Chicago, Illinois 60605

**BY MAIL**

Fax: (312) 427-2108

Phone: (312) 427-4373

**E-mail Address:**

**Web site address for organization: [www.hereunion.org]{.underline}**

3

**BSORIW**

Joseph Hunt, President

International Assn. of Bridges, Structural,

Ornamental and Reinforcing Iron Workers

United Union Building, Suite 400

1750 New York Avenue, NW

Washington, DC 20006

Fax: (202) 638-4856

Phone: (202) 383-4800

**E-mail Address:**

**IAM**

R. Thomas Buffenbarger, President **(bus)**

**c/o Mary McHugh**

International Association of Machinists

and Aerospace Workers

9000 Machinists Place

Upper Marlboro, Maryland 20772-2687

Fax: (301) 967-4588

Phone: (301) 967-4500

**E-mail Address: websteward@goiam.org**

**Web site for organization: [www.iamaw.org]{.underline}**

Robert Roach, Jr., Vice President **(rail)**

**c/o Mary McHugh**

International Association of Machinists

and Aerospace Workers

9000 Machinists Place

Upper Marlboro, Maryland 20772

Fax: (301) 967-4591

Phone: (301) 967-4500

**E-mail Address:**

**Web site for organization: [www.iamaw.org]{.underline}**

**IBB**

Newton B. Jones, President

International Brotherhood of Boilermakers,

Iron Ship Builders, Blacksmiths, Forgers, and Helpers

753 State Avenue , Suite 570

Kansas City, Kansas 66101

Fax: (913) 281-8101

Phone: (913) 371-2640

**E-mail Address:**

**Web site for organization: [www.boilermakers.org]{.underline}**

4

**IBEW**

Edwin D. Hill, President (**bus)**

International Brotherhood of Electrical Workers

1125 15^th^ Street, NW

Washington, DC 20005

**BY MAIL**

Fax: (202) 467-6316

Phone: (202) 833-7000

**E-mail Address:**

**Web site for organization: [www.ibew.org]{.underline}**

Ray Cobb, Vice President **(rail)**

International Brotherhood of Electrical Workers

1125 Fifteenth Street, NW

Washington , DC 20005

**BY MAIL**

Fax: (202) 467-6316

Phone: (202) 833-7000

**E-mail Address:**

**Web site for organization: [www.ibew.org]{.underline}**

**IBFO**

George Francisco, President

International Brotherhood of Firemen & Oilers

1023 15th Street, N.W., 10th Floor

Washington, DC 20005

Fax: (202) 872-1222

Phone: (202) 962-0981

**E-mail Address:**

**IBT**

James P. Hoffa, President

c/o Eileen Smith

International Brotherhood of Teamsters

25 Louisiana Avenue, NW

Washington, DC 20001

Fax: (202) 624-6918

Phone: (202) 624-6800

**E-mail Address: [feedback@teamsters.org]{.underline}**

**Web site for organization: [www.teamster.org]{.underline}**

5

**IBU**

Dave Freiboth, President

Inlandboatmen's Union of the Pacific

National Office

1711 Nickerson, Suite D

Seattle, Washington 98119

Fax: (206) 284-5043

Phone: (206) 284-6001

**E-mail Address: **[david.ibu@mindspring.com]{.underline}

**Web site for organization:** [www.ibu.org]{.underline}

**IFPTE**

Gregory J. Junemann, President

International Federation of Professional

and Technical Engineers

8630 Fenton Street, Suite 400

Silver Spring, Maryland 20910

Fax: (301) 565-0018

Phone: (301) 565-9016

**E-mail Address:** [gjunemann@ifpte.org]{.underline}

**Web site for organization: [www.ifpte.org]{.underline}**

**IOMMP**

Captain Timothy Brown, President

International Organization of Masters, Mates,

And Pilots

700 Maritime Boulevard

Linthicum Heights, Maryland 21090-1941

Phone: (410-850-8700

Fax: (410) 850-0973

**E-mail Address:**

**Web site for organization: **[www.bridgedeck.org]{.underline}

**IRSA**

Ralph Domenici, General Chairman

Independent Railway Supervisors Association

10 Layman Avenue

Patchogue, New York 11772

**BY MAIL**

\(631\) 758-3889 (phone and fax same)

**E-mail Address: **[Ralph@irsalodge1.com]{.underline}

**Web site for organization: **[www.irsalodge1.com]{.underline}

6

**IUE (merged with CWA in October 2000)**

Michael Bindas, Vice President

International Union of Electronic, Salaried,

Machine & Furniture Workers

Industrial Division

501 3^rd^ Street NW

Washington, DC 20001-2797

Fax: (202) 434-1279

Phone: (202) 434-1100

**E-Mail Address: [mbindas@cwa-union.org]{.underline} **

**IUOE**

Frank Hanley, President

International Union of Operating Engineers

1125 17^th^ Street, NW

Washington, DC 20036

Fax: (202) 778-2616

Phone: (202) 429-9100

**E-mail Address: [iuoe@access.digex.net]{.underline}**

**Web site for organization: [www.iuoe.org]{.underline}**

**LIUNA**

Terence M. O'Sullivan, General President

Laborer's International Union of North America

905 16^th^ Street, NW

Washington, DC 20006

Fax: (202) 737-2754

Phone: (202) 737-8320

**E-mail Address:**

**Web site for organization: [www.liuna.org]{.underline}**

**MEBA**

Ron Davis, President

Marine Engineers\' Beneficial Association

444 North Capitol Street, NW, Suite 800

Washington, DC 20001

Fax: (202) 638-5369

Phone: (202) 638-5355

**E-Mail Address: [mebahq@d1meba.org]{.underline} **

**Web site for organization: [www.dlmeba.org]{.underline}**

7

OPEIU

Michael Goodwin, President

Office & Professional Employees' International Union

265 W. 14th Street, 6th Floor

New York, New York 10011

**BY MAIL**

Fax: (212) 727-3466

Phone: (212) 675-3210

**E-mail Address: [opeiu@opeiu.org]{.underline}**

**Web site for organization: [www.opeiu.org]{.underline}**

**PSWU**

Ms. Roxie Herbekian

Parking & Service Workers Union, Local 21

1220 13^th^ Street, NW, 2^nd^ Floor

Washington, DC 20005

**BY MAIL**

Fax: (202) 393-7940

Phone: (202) 393-7939

**E-mail Address:**

**REA**

Irby Foster

Rail Employees Association

2331 Gus Thomasson Road, Suite 118

Dallas, Texas 75228

Fax: (214) 660-9559

Phone: (214) 660-9595

**email: PresidentREA@aol.com \-\-- DART Mailcode: 7276**

**SEIU**

Andrew Stern, President

Service Employee's International Union

1313 L Street, NW

Washington, DC 20005-4101

Fax: (202) 898-3491

Phone: (202) 898-3200

**E-mail Address: [info@seiu.org]{.underline}**

**Web site for organization: [www.seiu.org]{.underline}**

8

**SMW**

Michael J. Sullivan, Director

Sheet Metal Workers International Association

1750 New York Avenue, NW

Washington, DC 20006

Fax: (202) 662-0894

Phone: (202) 783-5880

**E-mail Address: [info@smwia.org]{.underline}**

**Web site for organization: [www.smwia.org]{.underline}**

**TCU **

Robert Scardelletti, President

Transportation-Communication International Union

3 Research Place

Rockville, Maryland 20850

Phone: (301) 948-4910

FAX: (301) 948-1872

**Carmen Parcelli, Esq.**

**Guerrieri, Edmond & Clayman**

** Representing: Transportation-Communications**

** International Union**

**1625 Massachusetts Avenue, NW**

**Suite 700**

**Washington, DC 20036**

**(202) 624-7420 (fax)**

**E-mail Address:**

**Web site for organization: [www.tcunion.org]{.underline}**

**TWU **

Michael O'Brien, Vice President

Transport Workers Union

1700 Broadway, 2^nd^ Floor

New York, New York 10019-5905

**BY MAIL**

Fax: (212) 265-4537

Phone: (212) 259-4900 ext. 4933

**E-mail Address: [mailbox@twu.org]{.underline}**

**Web site for organization: [www.twu.org]{.underline}**

9

**UAW**

Nate Gooden, Vice President

United Automobile, Aerospace and Agricultural

Implement Workers of America

8000 East Jefferson Avenue

Detroit, Michigan 48214

Fax: (313) 823-6016

Phone: (313) 926-5000

**E-mail Address:**

**Web site for organization: [www.uaw.org]{.underline}**

**UFCW**

John Hansen, President

United Food and Commercial Workers International Union

1775 K Street, NW

Washington, DC 20006

Fax: (202) 466-1562

Phone: (202) 223-3111

**E-mail address:**

**Web Site for Organization: [www.ufcw.org]{.underline} **

**USWA**

Leo W. Gerard, President

United Steelworkers of America

Five Gateway Center

Pittsburgh, Pennyslvania 15222

Fax: (412) 562-2484

Phone: (412) 562-2400

**E-mail address: [intpresident@uswa.org]{.underline}**

**E-mail address for organization: [webmaster@uswa.org]{.underline}**

**Web Site for Organization: [www.uswa.org]{.underline} **

**UTU**

Roy G. Arnold, Vice President

United Transportation Union/Bus Department

14600 Detroit Avenue

Cleveland, Ohio 44107-4250

Fax: (216) 228-5755

Phone: (216) 228-9400

**E-mail address: [bus@utu.org]{.underline}**

**E-mail address for organization: [utunews@utu.org]{.underline}**

**Web site for organization: [www.utu.org]{.underline}**

10

cc: Robert Clayman, Esq.

c/o Carmen Parcelli, Esq.

Guerrieri, Edmond & Clayman

1625 Massachusetts Avenue, NW, Suite 700

Washington, DC 20036-2243

Fax: (202) 624-7420

Phone: (202) 624-7400

**E-Mail Address: [cparcelli@geclaw.com]{.underline}**

Mr. Richard Edelman

O'Donnell, Schwartz & Anderson, P.C.

Counselor at Law

1900 L. Street, NW, Suite 800

Washington, DC 20036

Fax: (202) 429-8928

Phone: (202) 898-1824

**E-mail address: [redelman@odsalaw.com]{.underline}**

**Web site for organization: **

Representing:

American Train Dispatchers Department/BLE

Brotherhood of Maintenance of Way Employees

Brotherhood of Railway Signalmen

International Brotherhood of Boilermakers and Blacksmiths

National Conference of Firemen and Oilers/SEIU

Sheet Metal Workers International Association

Transport Workers Union of America (rail division only)

Hotel and Restaurant Employees

Jane Sutter Starke

Thompson Coburn, LLP

1909 K St. N.W., Suite 600

Washington D.C. 20006

Fax: (202) 585-6969

Phone: (202) 585-6924

**E-mail: [jstarke@thompsoncoburn.com]{.underline}**

Web site for organization: [www.thompsoncoburn.com]{.underline}

11

G. Kent Woodman, Esq.

Thompson Coburn, LLP

1909 K St. N.W., Suite 600

Washington D.C. 20006

Fax: (202) 585-6969

Phone: (202) 585-6925

**Email: [kwoodman@thompsoncoburn.com]{.underline}**

Web site for organization: [www.thompsoncoburn.com]{.underline}

Anthony Anderson, Esq.

Thompson Coburn, LLP

1909 K St. N.W., Suite 600

Washington D.C. 20006

Fax: (202) 585-6969

Phone: (202) 585-6928

**E-Mail: [aanderson@thompsoncoburn.com]{.underline}**

Web site for organization: [www.thompsoncoburn.com]{.underline}