# Presentation: 733491

## FAMILY PLANNING FOR EMERGENCY SITUATIONS

**Mary Ann Bell**
**Emergency Management Specialist**
**Division of Emergency Preparedness and Coordination**
**301-496-1985**

- April 5, 2006

## OVERVIEW

**What is an Emergency Family Plan **
**Planning and Training**
**Family Disaster Supply Kit**
**Sheltering-In-Place: what does it mean and what to do**
**Natural Disasters**
**Before**
**During**
**After**
**Pet Care**
**Emergency Notification System**
**Websites**

## What is an Emergency Family Plan

- A plan to help you and your loved ones prepare before
- a disaster strikes.  This plan should be discussed and
- practiced by everyone in the family.  There are _Six_
- _Steps_ involved in planning:
- Write a family disaster plan
- Write and draw an evacuation plan
- Learn safety plans at your work as well as the school
- Prepare for fires
- Assemble a disaster supply kit
- Learn lifesaving skills

## If you already have a floor plan of 

- If you already have a floor plan of
- your home, draw the escape routes
- using a red marker, or you can draw
- your home on graph paper as shown
- by this NFPA planning guide.
- Ensure that you show the outside
- relocation area as well.

## Planning and Training

- As a parent and family member one of the jobs you do best is _provide a healthy, _
- _safe and secure world for your family_.  But if you are like many other parents some
- issues feel overwhelming and you would rather not worry about them.  The
- prospect of a disaster is one of those issues.  All of us can prepare.  A few simple
- steps will help us to protect our families, assure that our children feel safe, and
- make it easier to recover if and when we have to go through a disaster.
- Pre-disaster planning and emergency readiness is a complex issue.  Different types
- of disasters may require different knowledge and skills as discussed previously.
- Although each family needs to prepare in its own way, it is important that all
- members, parents, and children, are provided with information that will help them
- handle a disaster.  It is also important to find out how your schools or daycare
- providers handle these same emergencies.
**Preparing for a disaster is something you can do, and everyone in the family has a role **
**in preparing – even the children.**

## Family Disaster Supply Kit

- Water – at least 1 gallon daily per person for 3-7 days
- Food – at least enough for 3-7 days (ready-to-eat canned or packaged)
- Manual can opener
- Paper cups, plates and plastic utensils
- Credit card and cash
- Personal ID
- Blankets, pillows, sleeping bags
- Change of clothing, rain gear, and sturdy shoes for each family member
- First Aid Kit/Medicines
- Matches in a waterproof container
- Special Items – for babies and the elderly
- Toiletries
- Flashlight with extra batteries
- Radio – Battery operated and NOAA weather radio
- Extra set of keys
- Toys, Books and Games
- Extra pair of glasses/contacts
- Tools
- Vehicle fuel tanks filled
- Pet care items
- Signal flare/glow sticks
- Map of the area and important phone numbers
- Important documents - Make two copies and keep the originals of the following in a safe
-                                  deposit box or waterproof container:
- Wills, insurance policies, contracts, deeds, investments
- Passports, social security cards, immunization records.
- Bank account numbers/credit card account numbers
- Inventory of valuable household goods
- Family records (birth, marriage certificates)

## Sheltering-In-Place:  what does it mean

- “Shelter-In-Place” (SIP) means to take immediate shelter where you are – at home, work,
- school or in between – usually for just a few hours at the most.  Local authorities may
- instruct you to shelter-in-place if chemical or radiological contaminants are released into
-  the environment.
**Home**
- Choose a room in advance for your shelter.  The best is one with no windows and has a door.
- Contact your workplaces, your children’s school, nursing home or adult daycare center where you may have family and your local town or city officials to find out what their plans are for SIP.
- Find out when warning systems, if any , will be tested.  When tested in your area, determine whether you can hear or see sirens and/or warning lights from your home.
- Develop your own family emergency plan so that every family member knows what to do.  Practice it regularly.
**Work**
- Help ensure that the emergency plan and checklist involves all employees.  Primary and alternate team members should be assigned duties within this plan.  The shelter kit should be checked on a regular basis.
- Learn CPR, first aid and the use of the automated external defibrillator (AED) system.

## Sheltering-In-Place:  what to do

- The appropriate steps depend on the emergency situation.  If you hear a warning signal,
- listen to local radio or television stations for further information.
**Home **
- Bring children and pets indoors immediately.  If your children are at school, do not try to bring them home unless told to .  The school will shelter them  (check with your school or daycare to find out more on their procedures).
- Close and lock all outside doors and windows.  Locking may provide a tighter seal.
- If you are told there is danger of explosion, close the window shades, blinds or curtains.
- Turn off the HVAC system(s)  to your home.  Turn off all fans, including bathroom fans operated by the light switch.
- Close the fireplace damper.
- Get you disaster kit available and turn on your radio.
- Take everyone to your pre-designated area.  Prepare a place for the pet to relieve themselves where you are taking shelter.  Do not allow your pets outside during this time.
- Call your emergency contact and keep the phone handy incase you need to report a life-threatening condition, otherwise stay off the phone and keep the lines open.
- Keep listening to the radio or TV and do not evacuate unless instructed to do so.
- When the emergency is over, open windows and doors, turn on ventilation systems and go outside until the building air has been exchanged with the now clean outdoor air.

## Sheltering-In-Place:  what to do

**Work** – although your workplace should have SIP plans, they should include the
- following:
- Your facility entrances/exits should be closed
- A knowledgeable person should turn off all HVAC systems.
- If possible, employees should call their emergency contact and let them know where they are and that they are safe.
- If time permits, a message should be left on an answering machine to indicate that the business is closed and staff and visitors are remaining in the building until authorities advise it is safe to leave.
- All employees to  gather in their designated SIP areas.
- Monitor the radio or TV for updated information or told all is safe and given the “all clear”.
- A sign-in sheet should be made available in each SIP room.  Visitors should be on a separate sheet from employees assigned to that building.
- When the “all clear” is given, open windows and doors, turn on HVAC systems and go outside until the building’s air has been exchanged with the now-clean outdoor air.
**School -** If you have a child who attends school, it is important for you to contact your school
- system administrators to understand what plans are in place to protect your child in the
- event of an emergency. Be sure to keep the contact information for your child up to date.

## Natural Disasters

**Floods**** **are the most common and widespread natural disaster in the United States.  Overflowing rivers from heavy rains, hurricanes pushing sea waters inland or heavy runoff from spring melts in the mountains all cause floods and threaten families and property.
**Before:  **
- Find out if you are in a flood zone
- If you are prone to flooding in your area, have properly filled sandbags ready to stop rising water.
**During**:
- Be ready to evacuate immediately.  Floodwaters can rise quickly.
- Stay away from flooded areas, even if the water seems to be receding
- Do not walk, swim or drive through moving water
- Watch for snakes in flooded areas
**After**:
- Keep an eye on children and make sure they don’t play around high water, storm drains, ravines or culverts.
- Throw away food exposed to floodwater.
- Use water from safe sources.
- Use caution before re-entering a home that has been flooded.

## Natural Disasters

**Tornadoes**  - Advance planning and quick response are the keys to surviving a tornado.
**Before**:
- Know the safe places at home, work, and school.  Locate local shelters.
- Practice drills at home and school
- Have a plan for how family members will contact one another during an emergency.  Establish an out-of-area contact who can coordinate family members’ locations and information should you become separated. Ensure that your children know this information.
- Prepare a family disaster kit.
**During**:
**Tornado **_**Watch**_ means to be alert and watch for the signs.  Remain inside, away from windows and doors.  Listen to the radio or TV.  Keep a battery-operated radio or NOAA Weather Radio.  Be alert during a thunderstorm watch – they can produce tornadoes.
**Tornado **_**Warning**_ indicates that a tornado has been sighted.  Listen to the radio or TV for weather updates and instructions. Stay away from windows, doors and outside walls.  Be aware of flying debris.
- If you are in a house or small building:  move to the basement level or lower-level interior room such as a closet, bathroom, or interior hallway.
- If you are in a mobile home/trailer:  if time allows, move to a shelter or other building with a strong foundation.
- In a vehicle:  get out of the vehicle and go to a shelter or safe building.  If none is available, lie flat in a ditch or another low-lying area.
- At school:  children should follow their teachers’ direction and the school’s tornado emergency plan.
**After**:
- Continue to listen to the news and weather updates.
- Stay away from the power lines and broken glass.
- Be aware of the possibility of broken glass, broken gas lines or downed power lines.

## Natural Disasters

**Hurricanes** are huge tropical storms. The center of the storm is called an eye.  It’s important to know what to do...
**Before**:
- Have a disaster plan.  Locate local shelters and map the route, this will cut down on the travel time.
- Fill Automobile with gas.
- If you are not ordered to evacuate, find shelter in your home.  The safest place is an interior room without windows.
**During**:  If a hurricane _watch_ has been issued for your area, conditions are favorable for and could produce a hurricane.  Listen to weather updates and make sure you leave if an evacuation is ordered.  If a hurricane _warning_ has been issued, a violent storm, possibly a hurricane, is expected within 24 hours.
- Remain inside, away from windows and doors.
- During power outages use flashlights.
- Do not be fooled by the calm when the eye of the storm is above your area; the worst of the storm is probably yet to come.
- If you are evacuated, take your disaster supply kit and leave immediately to a nearby shelter.
**After:**
- Continue to listen to weather updates.
- When the storm is over, damage can still exists from floods or downed power lines.
- Obey detour and warning signs when driving.  Never enter a flooded or barricaded roadway (even with a large vehicle).

## Natural Disasters

**Severe Winter Storms** – Blinding wind-driven snow, extreme cold, icy roads, avalanches and downed trees and power lines can all accompany winter storms.  Communication lines can be cut off, and access to emergency and medical services may be severely limited once extreme weather has hit a region.
**Before:**
- Have your car winterized.
- Prepare disaster supply kit.
- Establish an out-of-area contact.
- Prepare your home for the winter months.
**During**: A winter storm watch means conditions are right for a severe storm to develop within 36-48 hours.  Avoid going outside or traveling.
- Listen to the radio or TV for the latest weather information
- Review you family’s disaster plan.
- Watch for changing weather conditions.
- Move any pets or other animals to a sheltered area (make sure they have water)
- A winter storm warning  means a life-threatening severe winter storm has begun or will begin within 24 hours.
- Listen for news and weather updates.
- Dress in layers.
- Implement your disaster plan regarding food, water and supplies if you are unable to go out for a prolonged period.
- To conserve fuel, lower the thermostat to 65° F during the day and 55° F at night.
- If the power goes out, you may be forced to find other means of keeping warm during the storm.  Use only safe emergency heat sources.
**After:**  Use common sense before going outside after a storm.  Dress warmly in layers, and always wear a hat.  Protect your lungs by covering your mouth.  Continue to listen to the news and weather updates.

## Pet Care

- If you evacuate, avoid leaving family pet behind.  Keep in mind that with the
- exception of service animals, pets are generally not permitted in emergency
- shelter for health reasons. For this reason, find out before a disaster occurs
- what hotels allow pets.  Determine where pet boarding facilities are located.
- Create an emergency kit for your pet.  This should include:
- Identification tag and rabies tags should be worn on a collar at all times.
- Carrier or cage.
- Leash each pet during evacuation, if not contained in a carrier.
- Any medications.
- Newspapers and plastic bags for handling waste.
- A supply of food, bottled water, and food bowls.
- Veterinary records (for proof of vaccinations).

## Emergency Notification System (ENS)

- The Division of Emergency Preparedness and Coordination (DEPC), currently is
- testing and evaluating our new ENS service.  We hope to offer each of the NIH
- Child Care Centers enough slots that all parents could be notified with important
- information in regards to each individual center, whether it be in regards to a
- relocation of the children due to an emergency, or letting parents know that the children are
- Sheltering-In-Place due to a local situation.
- If you have an emergency situation, notifications can be sent by way of a Web
- site, your wireless device, or by a call into the 24/7 call center. The message is
- delivered instantaneously. Scenarios can be prepared in advance – who gets your
- message, how and when.
- With cascading calling, Send Word Now dials only one of the contact’s multiple
- phone numbers at a time. If no one answers the phone (voice-mail pick-ups are
- ignored), then Send Word Now dials the next number.  And so on, until all the
- phones have been tried or the recipient actually answers and listens to the
- message. .

## Review

- Remember, prepare before a disaster strikes.  Your plan
- should be discussed and practiced by everyone in the family.
- The _Six_ _Steps_ are:
- Write a family disaster plan
- Write and draw an evacuation plan
- Learn safety plans at your work as well as the school
- Prepare for fires
- Assemble a disaster supply kit
- Learn lifesaving skills

## Websites:  

**Division of Emergency Preparedness and Coordination (DEPC) –**
- _[http://ser.ors.od.nih.gov/emergency_prep.htm](http://ser.ors.od.nih.gov/emergency_prep.htm)_
**NFPA (National Fire Protection Association) – Public Education**
- _[http://www.nfpa.org/categoryList.asp?categoryID=196&URL=Learning/Public%20Education](http://www.nfpa.org/categoryList.asp?categoryID=196&URL=Learning/Public%20Education)_
**American Red Cross -**** **_[http://www.redcross.org/services/disaster/0,1082,0_503_,00.html](http://www.redcross.org/services/disaster/0,1082,0_503_,00.html)_
**Safety.Com**** ****-**** **_[http://](http://www.safety.com/checklists/family_safety_blueprint.html)__[www.safety.com/checklists/family_safety_blueprint.html](http://www.safety.com/checklists/family_safety_blueprint.html)_
**U.S. Department of Homeland Security - **_[http://www.ready.gov/kids/index.html](http://www.ready.gov/kids/index.html)_