# Presentation: 679566

## 2002-2003 Direct Loan Technical Spec Update 

- David Jenks
- Debbie Miller
- Robert Berry

## Agenda

- Origination Processing
- Promissory Note
- Disbursement
- Reports
- Software Provider Interface
- Data Recovery
- Entrance/Exit Counseling
- In Progress

## 2002-2003 Direct Loan Technical Reference

- Custom Systems
- Section 1,2, and 3
- Section 4 - Implementation Guide
- Combination Systems
- Section 5, 6, and 7
- Section 4 - Implementation Guide
- Appendices will be available in the Final version in the Fall

## Full Loan Origination Record

- Replace Fields on Full Loan Origination Record Layout with Filler
- #134 - Loan Amount Requested
- #139 - Permanent Address Change Date
- #140 - Local Address Change Date
- #141 - Borrower’s SSN Change Date
- #142 - Borrower’s DOB Change Date
- #144-163 - 1st through 20th Disbursement Anticipated Percentages

## Full Loan Origination Record (continued)

- Applies to 2002-2003 and forward
- Record length remains the same
- Reduces the amount of data that schools must transmit

## Full Loan Origination Record (continued)

- Corresponding Change Field Transmit Numbers continue to be valid for Change Process:
- S104 - Permanent Address Change Date
- S105 - Local Address Change Date
- S106 - Borrower’s SSN Change Date
- S107 - Borrower’s DOB Change Date

## New Annual Loan Limit Calculations at LO

- Annual Loan Limit edits performed by Loan Origination using
- Student Grade Level
- the Additional Unsubsidized Loan for Health Profession Programs flag
- same academic year or academic year completely within another academic year

## New Annual Loan Limit Calculations at LO

- No longer using dependency status
- No longer using overlapping academic years

## EDExpress Annual Loan Limits

- Current annual loan limits being continued to assist school in the process of preventing overawards
- Using dependency, grade level, academic year and both additional unsubsidized loan flags

## New Local Address Process

- LOC no longer rejects Loan Origination records and Change records based on Local Address edits
- Removed:
- Loan Origination Reject Codes 61-65
- Loan Origination Change Reject Codes 61-65

## New Local Address Process (continued)

- LOC database is only populated when fields pass edits
- If blank, the Local Address fields are NOT populated on the LOC database with the Permanent Address

## Full Loan Origination Acknowledgement

- Added Field #7 - Electronic Master Promissory Note Indicator
- 1 byte field
- Valid field content:
- “E” - Electronic MPN or
- Blank - Paper MPN
- Removed Field #9 - Loan Amount Requested

**Notes:**
The eMPN Indicator is in position 65 on the LOR Acknowledgement for 2001-2002 and 2002-2003.

## Multi-Year Functionality for All Schools

- All Direct Loan schools can process using the multi-year functionality of the MPN
- A school can elect to process using single-year functionality

## PLUS Promissory Note

- PLUS Promissory Note is expiring
- New specifications are forthcoming

## MPN/PLUS Promissory Note Acknowledgement

- Removed Field #27 - Loan Amount Requested
- Added Field #27 - Electronic MPN Indicator
- One byte field
- Valid field content:
-   “E” - Electronic MPN or
-   Blank - Paper MPN
- New Field #28 is filler

**Notes:**
The eMPN Indicator is in position 185 on the Promissory Note Acknowledgement  for 2002-2003. 

## Future Dated Disbursements 

- Schools can transmit disbursement transactions to Loan Origination with a disbursement activity date up to seven calendar days in the future.
- Current ADL, ADR, and drawdown process continues

**Notes:**
Future dated disbursements received at the LOC will not be booked until the disbursement activity date and the current date are the same date.   

## Future Dated Disbursements (continued)

- Updated
- Disb Reject Code S - Disbursement date cannot be more than seven calendar days after the current date
- Eliminated
- Disb Reject Code R - Disbursement date cannot be after the current date
- Disb Reject Code 20 - Disbursement date cannot be after the current date

##  EDExpress Future Dated Disbursements 

- Allows disbursements dated 7 calendar days in the future

## Disbursement Adjustments 

- Schools can process disbursement adjusted amounts and adjusted dates on the LO On-Line Application
- School must supply the correct disbursement sequence number
- School has the option to receive Disbursement Acknowledgement
- Batch Type is WG

## EDExpress Importing Disb Acknowledgements 

- Importing a Disbursement Acknowledgement, Batch Type WG into EDExpress:
- Updates the status of the adjustment record if already present in the EDExpress database OR
- Creates the disbursement adjustment record if not present in the EDExpress database

## Disbursement Sequence Numbers 

- Schools generate disbursement sequence numbers 01-65
- LO assigns a disbursement sequence number 66-90 for LO Manual Disbursement Adjustments
- No acknowledgement is sent to school

## Servicer Refund Records

- Added Disbursement Sequence Number to the Servicer Refund Record (Batch Type SP) sent to a schools
- Disbursement Sequence Number is assigned using the range 91-99

## Reduced Number of Booking Notifications 

- Booking Notifications sent at the loan level using Disbursement Type “L - Booking Disbursement”
- Booking notifications (DIOD, #B) sent only for the first actual disbursement
- Subsequent disbursement activity is acknowledged with a DIOD (#H), but no booking notification (#B) is sent

## Disbursement Record/  Acknowledgement

- Eliminated the following fields and replaced with filler :
- #14 - School Status Code
- #15 - Loan Identifier Status
- #16 - Disbursement Number Status
- #18 - Transaction Date Status
- #19 - Sequence Number Status

**Notes:**
Reason fields were eliminated:
These fields are currently reporting error codes that are also being included in field 17 (Disbursement Activity Taken Status (Multiple Reject Codes)

## School Account Statement - Direct Loan 

- Merged the Direct Loan School Account Statement (DLSAS) and the 732 Reports into a single School Account Statement - Direct Loan (SAS-DL)
- New Record layout
- New Message Class

## Software Provider Interface

- Added the capability to track the software provider’s name and the software version number used by a school to
- Enhance customer service
-  Assist in trouble-shooting
- Assist in identifying software interface issues

## Header Record

- Added Field #10 - Software Provider to the Header Record
- 9 characters
- alphanumeric, left justified
- first three characters indicate the name of the Software Provider
- final six characters indicate the software version number

## Data Recovery File Update

- Populates Loan Amount Requested with blanks for 0203 PLUS loans
- Field # 135, Position 850-854
- Eliminated Anticipated Disbursement Percentages for all program years
- Field # 141-160, Position 918-958

## Data Recovery File Update(continued)

- Created an eMPN Indicator for all program years
- Field # 141, Position 918
- Added filler
- Field #142, Position 919-958

## Entrance/Exit Counseling 

- Borrowers’ Entrance Counseling results from the LO On-Line Application available in an electronic file or can be downloaded
- Borrowers’ Exit Counseling results from Servicing Web Site available in an electronic field or can be downloaded

## Entrance/Exit Counseling

- School options for file format
- ASCII-delimited,
- Fixed length with Header and Trailer or
- Preformatted report
-  Record layouts and message classes forthcoming

## In Progress

- Discharged Loans and Loans Pending Bankruptcy may affect:
- Loan Limits
- Promissory Note processing
- Disbursement processing

## Where to Get Help for Custom Systems

- Draft 2002-2003 Direct Loan Technical Reference is available at:
- www.sfadownload.ed.gov
- LOC Assistance for Custom Systems
- FAX 800-557-7396
- E-mail loan_origination@mail.eds.com using “Technical Question” in the subject line

## Questions?

## Updates for Combination Systems

- Combination Systems use EDExpress in conjunction with external systems (mainframes) or other software to process Direct Loans
- You may choose to use all or a portion of the functionality provided by EDExpress

## Agenda

- External Import Add File Updates
- External Import Change Transmit Numbers
- External Export Updates
- Combination Edit Updates
- Additional Modifications to EDExpress

## External Import Add File

- DIEA (Batch Type #O)
- Increased length to 614 bytes
- Replaced Entrance Interview Flag with Entrance Interview Date
- Captured and stored on Demo
- Also displayed on Disbursement tab
- Removed Loan Amount Requested

**Notes:**
Promissory Note Received Date - Date on which the signed MPN or PLUS note was received from the borrower and verified by the school

## External Import Add File                                                  (continued)

- New options for generating disb profiles using an External Import Add file:
- Import Loan Period Code
**AND/OR**
- Loan Period Start Date
- Loan Period End Date
- Academic Year Start Date
- Academic Year End Date
- Disbursement Anticipated Date (1-20)

## External Import Add File                                                  (continued)

- MPN Status added new statuses:
- S = MPN is signed
- P = MPN is printed
- Promissory Note Received Date

## External Import Change Transmit Numbers

- Updated:
- S109 - Entrance Interview Date
- S117 - MPN/Promissory Note Status add status of P - printed
- Deleted:
- S028 - Loan Amount Requested

## External Import Change Transmit Numbers (continued)

- Deleted:
- S104 - Permanent Address Change Date
- S105 - Student’s Local Address Change Date
- S106 - Borrower’s SSN Change Date
- S107 - Borrower’s Date of Birth Change Date

## External Export (DEER)

- Updated “Entrance Loan Interview Completed” to “Entrance Interview Date” (8 bytes - CCYYMMDD)
- Updated  booking status and date from disbursement to loan level:
- “Actual Disbursement Booked Date” to “Loan Booked Date”
- “Actual Disbursement Booked Status” to “Loan Booked Status”
- Deleted “Actual Disbursement Type” of M = Booked Adjusted Disb

## Deleted from External Export

- Loan Amount Requested
- Date of Birth Change Date
- Local Address Change Date
- Permanent Address Change Date
- SSN Change Date
- Parent Borrower’s Address Change Date
- Parent Borrower’s SSN Change Date

## Combination Edits

- Removed edit 1060 - Loan Amount Approved is greater than Loan Amount Requested
- Remove Entrance Interview edit for PLUS Loans

## Additional Modifications to EDExpress

- Added ability to import prior year data from all DL setups
- No longer display and print DL Record Layouts within EDExpress with exception of User Defined External Export
- Added option to print Parent Borrower address labels from EDExpress
- Added predefined query for Change Batch

## Additional Modifications to EDExpress   (continued)

- Updated Direct Loan School Code in EDExpress to display only
- Added functionality in EDExpress to track when an update to a field has been accepted
- Updated ISIR import into DL module to include the updating of the Default/Overpayment field on Loan Record

## Where to Get Help for Combination Systems

- Draft 2002-2003 Direct Loan Technical Reference is available at:
- www.sfadownload.ed.gov
- CPS Customer Service assistance for Combination Systems:
- 800/330-5947
- Email CPS@NCS.COM

## Questions?