# Presentation: 048356

## Office of Acquisition and Property Management

- Proposed Changes  toAttachment GFY 2011 – FY 2015Five Year Plan

## Objective of Revision

- Focus requirements on data elements that add value to the oversight of project planning, control, and execution
- Revise the project ranking formula to include Asset Priority Index (API) and Facility Condition Index (FCI)
- 	- Revision integrates asset management planning and the five year planning process

**Department of the Interior**
- December 2007

## Objective of Revision

- Limit the administrative workload associated with maintenance of the five-year plan
- Provide more clear, more easily understood instruction for completing the project data sheet (PDS) and other exhibits
- Perform a general update of the document to reflect programmatic changes that have occurred over the last several years

**Department of the Interior**
- December 2007

## Revision Process

- Solicit feedback/input through this forum and through the Asset Management Partnership (AMP)
- Have draft of the revised Attachment G prepared by March 1, 2008

**Department of the Interior**
- December 2007

## Revision Process

- Review Process: DOI, OMB, Congress
- Objective is to issue final document no later than September 30, 2008

**Department of the Interior**
- December 2007

## Potential Revisions

- Document only the first two years of the five year plan with PDS
- Last three years would be submitted in summary form only (Exhibit 4)
- Currently, all five years are documented in PDS

**Department of the Interior**
- December 2007

## Potential Revisions

- 2) Revise the project scoring system to include API
- Current scoring system is does not recognize development of the DOI asset management program
- API and FCI are key, first tier metrics for prioritizing project work

**Department of the Interior**
- December 2007

## API/FCI Analysis Chart

**Department of the Interior**
- December 2007

## Potential Revisions

- API and FCI are used to assess condition  of buildings and structures in the DOI strategic plan under “Management Excellence”
- Project scoring system needs to be modified to incorporate API
- Ideas are welcome
- Need to maintain focus on critical health and safety and critical asset component systems

**Department of the Interior**
- December 2007

## Potential Revisions

- 3) Set a minimum threshold for submittal of deferred maintenance PDS
- Currently, no threshold exists
- The threshold will eliminate many small dollar amount, low risk projects from review process

**Department of the Interior**
- December 2007

## Potential Revisions

- 4) Specify Minimum Estimate Class
- Require specific estimate class be obtained prior to requesting funds
- Currently, no minimum estimate class is required across the Department
- Poorly defined estimates contribute to cost and schedule variance and scope changes

**Department of the Interior**
- December 2007

## Potential Revisions

- 4) Minimum class of estimate
- _Estimate Schedule_
- Class B - $10 million or greater
- Class C - $500,000 - $10 million
- Class D – Below $500,000
- Some bureaus may need to start allocating funds specifically to design work

**Department of the Interior**
- December 2007

## Potential Revisions

- 5) Include a data field for VE on PDS
- 6) Raise the point allocation for Code Compliance Capital Improvement to enhance priority of accessibility compliance work
- 7) Require “Recreation Fee” programs be integrated into the five-year plan, in a manner compliant with Attachment G

**Department of the Interior**
- December 2007

## Potential Revisions

- 8) Miscellaneous
- Improve general clarity of the Attachment
- Modify PDS format so it is easier to use
- Provide more specific, easier to understand direction for completing exhibits
- Etc.

**Department of the Interior**
- December 2007

## Comment

- Provide direct feedback via email no later than February 15, 2008
- william_hamele@ios.doi.gov
- Provide input to your Asset Management Partnership representative

**Department of the Interior**
- December 2007