# Presentation: 900138

## Treasury Check Information System (TCIS)

- Kansas City Financial Center
- Customer Advisory Board Meeting
- June 7-8, 2006

- Presented by: Dawn Young Johns
-                         Financial Operations

## Background

- TCIS replaces the Check Payment & Reconciliation System (CP&R)
- Performs aftermath activities for all U.S. Treasury checks
- Generates issue and payment adjustments
- Reconciles check issues and payments
- Processes claims for lost or stolen checks
- Manages payment data representing over 2 billion check payments and 3 million claims over a 7 year period

## Secure Access to TCIS

- FMS requires secure access methods to TCIS due to the sensitivity of the data contained in the TCIS system
- 2 ways to access TCIS
- Via the ‘_extranet_’ using User ID and Password
- Capitalizing on an existing trusted network to network connection between the Agency and FMS’ Hyattsville Regional Operations Center (HROC)
- Sample agencies with this type of access:  RRB, VA, IRS, Secret Service and US Postal Inspectors
- Via the ‘_internet_’ using Public Key Infrastructure (PKI) credentials

## PKI System Requirements

- Operating System
- Windows 2000 Service Pack 2 or XP is preferred because both support a USB port
- Windows 98SE and NT will not be supported
- Internet connectivity
- Internet Explorer 5.5 or higher
- Although IE 5.5 will work, FMS recommends using IE 6.0.
- Java Plug – Sun JRE 1.3.1_08 to 1.5.0_06
- One free USB port (for fob to be provided)

## Agency Access to TCIS

- Agency access to TCIS is through the Integrated View (IV)
- IV provides a single access point for all check, check claim and ACH statuses
- Front-end to TCIS, CP&R, and _PA_yments _C_laims and _E_nhanced _R_econciliation (PACER) ACH payment databases
- Eliminates the need for a user to sign-on and query various systems separately
- IV provides the capability to:
- Request and view check images
- Initiate a claim

## Transmittal Control and Disbursing Office Maintenance Subsystem

- Non-Treasury Disbursing Offices (NTDOs) and FMS’ Regional Financial Centers (RFCs) are the primary users of TCDOMS
- Tracks the status of Agency transmittal file processing and is accessed through the IV
- Provides the capability to view status of file submissions and detail exception reports

## Implementation Status

- Integrated View
- FMS users – Implemented May 1, 2006
- Agency users – Scheduled for implementation June 1, 2006
- Full TCIS
- Scheduled for implementation June 1, 2006
- Includes additional reconciliation and claims functionality for FMS users
- TCDOMS functionality implemented

## Roll-Out Schedule

- Existing CP&R users will be first to use TCIS
- April 2006 – Enrollment forms were distributed to existing CP&R users in April 2006
- Most existing CP&R users have already submitted their TCIS enrollment forms
- June 1, 2006 – TCIS IV will be available for existing CP&R users
- 30 days after an individual receives a TCIS user ID, FMS will revoke their access to CP&R
- Existing PACER users will be enrolled after June 2006
- New users (not currently a CP&R or PACER user) will be enrolled after June 2006

## Enrollment Process

- In April 2006, existing CP&R users were contacted directly by the TCIS Enrollment Team
- Individuals are required to complete a TCIS Enrollment Form and sign the Rules of Behavior
- Users need to indicate whether they will require PKI credentials or not
- If you need help determining if your Agency has a dedicated line to FMS for extranet access, please contact Virginia Johnson at (202) 874-1802
- Completed forms are faxed to FMS for processing
- Receive credentials
- Extranet users receive via email
- PKI users receive fob via FedEx

## User Roles

- When completing the TCIS enrollment form, determine the level of access you will need by selecting the appropriate TCIS role.
- View only access
- Create a claim
- Access to TCDOMS
- Accessible by NTDOs and FMS’ RFCs
- Available June 1, 2006 with implementation of Full TCIS

## Operating Hours

- TCIS will be split into 2 processing windows
- On-Line:  6 AM to Midnight, Monday – Friday
- Agencies are able to access Integrated View and TCDOMS
- Incoming Issue, Paid, ACC/UCC files received and pre-processed
- Batch:  6 PM to 6 AM
- TCIS back-end processing occurs overnight

## Agency Training

- Integrated View and TCDOMS are intuitive and do not require training in a classroom setting
- Training will be provided in the form of a Computer Based Training (CBT) CD-Rom
- CBTs will be sent to each end user once their TCIS Enrollment Form is processed

## For More Information

- Web site: _[www.fms.treas.gov/tcis](http://www.fms.treas.gov/tcis)_
- Sign up for our email notice to subscribers for up to date TCIS information
- Email your questions or comments to the TCIS team at TCISInfo@fms.treas.gov

## Questions?