# Presentation: 293535

## MTE Forecasting and TrackingWorkgroup #108

***Goal:  To have enough of the right type of MTE equipment in the right place at the right time to meet every customers need every time.***

## Examination of Root Causes

**Challenges**
**Lack of knowledge of customers future needs – near and long term (rely on history).**
**Lack of knowledge regarding inventory in customers plants/facilities as well as USPS’.**
**Lack of understanding/lack of standardization regarding forecasting needs and inventory management.**
**Misuse of Equipment**
**Theft of Equipment**

## Corrective Actions

**Forecasting Pilot Subgroup **
**Expanding program nationally**
**Equipment calculator tool**
**Case Study for improvement (replicate)**
**Inventory Reporting**
**Equipment Inventory Reporting System Internal Audit/Review completed**
**Currently being added to the on-line Daily Mail Condition Report (weekly)**
**Exploring External reporting options**

## Corrective Actions

**Inventory Tracking using Technology**
**Exploring how MTE information captured at Business Mail Entry Units can be used to validate customer useage (equipment ordered vs. equipment used)**
**Exploring the use of RFID’s or Intelligent Barcode on pallets (inventory counts/tracking) – 2009**
**Intelligent Barcode (Seamless Acceptance) can aggregate information on equipment entered by customer/origin site/overall.**

## Corrective Action

**Best Practices Subgroup**
**Recent Survey conducted by PostCom and Mailing & Fulfillment Services Association revealed no consistencies in forecasting, ordering or tracking inventory and few best practices.**
**Researching content for Best Practices Guideline to be published by mid-summer.**

## Standardization Subgroup
Gathering information from mail preparers on inventory management methodologies.

Recent Survey of USPS MTE coordinators reflects lack of standardization in ordering and fulfillment of MTE (outside of MTESC Center Operations)

Research information to create standardization in all processes.

**Gathering information from mail preparers on inventory management methodologies.**
**Recent Survey of USPS MTE coordinators reflects lack of standardization in ordering and fulfillment of MTE (outside of MTESC Center Operations)**
**Research information to create standardization in all processes.**

**Corrective Actions**

## Contingency Subgroup
Have developed an approved list of equipment alternatives when it has been determined there is an MTE shortage.

Have developed a Contingency Process which includes local approval.

All will be published in the Postal Bulletin

**Have developed an approved list of equipment alternatives when it has been determined there is an MTE shortage****.**
**Have developed a Contingency Process which includes local approval.**
**All will be published in the Postal Bulletin**

**Corrective Actions**

## Communications Subgroup
Public Awareness (Misuse/Theft) “It’s a Crime” campaign
Partnering with Inspection Service
PCC Article Published
E-mail created - hqmte@usps.gov
 1 800 ASK USPS (not yet published)
Create Internal/External Campaign (Kits)
Posters
Letter addresses to Mailers
Service Talks
Articles for Internal/External Publications
USPS.com

**Public Awareness (Misuse/Theft) “It’s a Crime” campaign**
**Partnering with Inspection Service**
**PCC Article Published**
**E-mail created - **_[hqmte@usps.gov](mailto:hqmte@usps.gov)_
** ****1 800 ASK USPS (not yet published)**
**Create Internal/External Campaign (Kits)**
**Posters**
**Letter addresses to Mailers**
**Service Talks**
**Articles for Internal/External Publications**
**USPS.com**

**Corrective Actions**

## “Canned” MTE Presentation
MTESC’s
Ordering Cycle
Workingroup 108
What “You” Can Do
Updated with completed tasks
To be used at Association meetings, PCC’s, Focus Groups, etc. 
Communication Plan for completed tasks.

**MTESC’s**
**Ordering Cycle**
**Workingroup 108**
**What “You” Can Do**
**Updated with completed tasks**
**To be used at Association meetings, PCC’s, Focus Groups, etc. **
**Communication Plan for completed tasks**.

**Corrective Actions**

## Rate Case/Automation Impacts
Subgroup currently being formed
Industry representatives familiar with rate impacts in mailer behavior
Industry representatives familiar with campaign trends
USPS mailing standards representative
USPS rate case specialist
USPS Operations requirements representative
Manager, MTE

Subgroup will evolve into a committee that meets 2 – 3 times a year.

**Subgroup currently being formed**
**Industry representatives familiar with rate impacts in mailer behavior**
**Industry representatives familiar with campaign trends**
**USPS mailing standards representative**
**USPS rate case specialist**
**USPS Operations requirements representative**
**Manager, MTE**
**Subgroup will evolve into a committee that meets 2 – 3 times a year.**

**Corrective Actions**

## 
MTE Website (MTESC and local ordering)
Ordering Forms
Inventory Reporting
Inventory Management (tools)
2-Way Communication
Newsletter
Best Practices
It’s A Crime Public Awareness Literature
USPS contacts

**MTE Website (MTESC and local ordering****)**
**Ordering Forms**
**Inventory Reporting**
**Inventory Management (tools)**
**2-Way Communication**
**Newsletter**
**Best Practices**
**It’s A Crime Public Awareness Literature**
**USPS contacts**

**Bringing It All Together**