# Presentation: 528102

## 
Clean Cities Coalition Programmatic Support 
Contract Requirements

Mike Scarpino, NETL
September 27, 2007
Mammoth Caves National Park, KY

**Clean Cities Coalition Programmatic Support **
**Contract Requirements**
**Mike Scarpino, NETL**
**September 27, 2007**
**Mammoth Caves National Park, KY**

**Clean Cities 1****st**** Annual Leadership Retreat**

**Clean Cities PMC Assignments**

**5**

- Hawaii
- Guam
- American Samoa
- Northern Mariana
-   Islands

- Puerto Rico

## Background

**Funding provided via NETL subcontractor RDS, eliminating need for establishing 90+ separate grants.**
**Establish contracts with 85 coalitions for $10,000 each**
- Objective of this effort is to help fund activities related to validating, collecting, and reporting critical data and performance metrics that are needed to gauge consumer acceptance and track the growth/adoption of petroleum reduction technologies and practices in the marketplace
- The funding will support local Clean Cities efforts that help the coalitions measure and assess local market conditions and evaluate the potential for petroleum reduction in their community
**Also fund activities such as Regional meetings, Fall Leadership Retreat, & other support activities**
**Period of Performance is 3/30/07 to 10/31/07**

## Reporting Requirements

**Use Progress Report form provided**
**Submit twice during POP – July and November (or you can invoice once for the whole period)**
**Include attachments as appropriate**
**Attach this information to invoice**
**Send original hard copies to RDS Accounts Payable Office in Morgantown, WV**
**Send electronic copies to Joan Barbish**

## Reporting Requirements (cont.)

**Complete 2006 Annual Survey**
**Respond to periodic data requests from DOE for regional market assessment information (alt fuel use & pricing, local consumer trends, etc..) **
**Confirm existence and operation of AFV refueling sites as shown on AFDC station locator **
**Provide agenda and/or meeting summaries from stakeholder meetings and special outreach/training events **
**Submit information related to success stories, fleet profiles, special recognition awards, and community efforts to DOE PMC or NREL that highlight Clean Cities progress in the coalition area. **

## Reporting Requirements (cont.)

**In Compliance with Annual and/or 5 yr Re-designation process **
**Identify technical assistance or specialized training needs associated with infrastructure development and/or technology deployment (vehicles, idle reduction, etc..) **
**Attend DOE regional peer exchange, Program Merit Review or National Leadership Peer Exchange. **
**Keep regional Coordinator Council members & DOE PMC apprised of issues, developments, success stories, etc. **

## Slide 7

## Slide 8

## Invoices

**Fixed price contracts ($10,000), therefore no receipts required – except for travel to this meeting**
**Must have original signature, no faxes or electronic submissions**
**Submit two invoices:**
- March 31 through July 13
- July 14 through October 31
**Send hard copy to RDS Accounts Payable in Morgantown, WV**
**Attach Progress Report**

## Invoice Requirements

**Current Date (important !)**
**Invoice Number**
**RDS Job Number**
**RDS P.O. Number - 41817Mxxxx**
**Period of Performance - ****3/23/07 – 10/31/07**
**Period Covered by this Invoice - ****3/23/07 – 7/13/07**
**Brief Description of Charges**
**Invoice Amount**
**Checks will be sent to name/address on  Vendor Business Form/PO**

## 51 Invoices Paid To Date !! (as of 9/21/07)

**Central AK**
**Tucson**
**Central Coast CA**
**Silicon Valley**
**SCAG**
**San Diego**
**East Bay**
**Denver**
**Capitol CC of CT**
**New Haven**
**Norwich**
**Space Coast**
**Iowa**
**NW Riverside**
**San Joaquin Valley**
**Gold Coast**
**Chicago**

**Treasure Valley ID**
**Central Indiana**
**South Shore**
**KCFC**
**Maine**
**Ann Arbor**
**Detroit**
**Lansing**
**St. Louis**
**Centralina**
**Land of Enchantment**
**Las Vegas**
**Truckee Meadows**
**Capital District**
**Central NY**
**Genesee Region**
**Long Island**

**Clean Fuels Ohio**
**Central Oklahoma**
**Columbia Willamette**
**Philadelphia**
**Pittsburgh**
**Ocean State**
**Palmetto State**
**East TN**
**East Texas**
**Alamo Area**
**Dallas/Fort Worth**
**Houston**
**South East TX**
**Puget Sound**
**Wisconsin SE**
**West Virginia**
**Kansas City**

## Results to Date & Looking Ahead...

**Of 85 Designated Coalitions, 79 have established contracts, 3 have declined, 3 did not complete the annual survey and are not eligible.**
**Of the 79 established contracts, 51 invoices have been paid ($255,000 total)**
**Contracts also established for Pittsburgh Regional mtg & Leadership Retreat**
**82 annual survey’s completed versus 66 for 2005 (resulting in 50% increase in 2006 fuel displaced !).  Also significant increase for Qtrly Fuel Price Rpt**
**Paperwork has been submitted to extend contracts to 10/31/08**
**Current FY08 planning budget is for $12,500 per coalition**

## Travel Reimbursement for Retreat

**Use invoice form provided**
**Reimbursement for actual travel costs up to $250**
**Receipts must be submitted**
**Original signature is required (i.e. no electronic signatures)**
**Submit this invoice to Melissa Howell**

## Slide 14

## Important Contact Information

**RDS Program Manager:**
- Joan Barbish, 412-386-4933, Joan.Barbish@sa.netl.doe.gov
**RDS Contracts:**
- Kimberly Nix, 304-225-5102, knix@egginc.com
**PMC RDS Contract Project Manager:**
- Mike Scarpino, 412-386-4726, michael.scarpino@netl.doe.gov
- Or any of the other PMC contacts should be able to help you..