# Presentation: 170491

## MSD Safety Committee Meeting

**MSD Safety Committee Meeting**

- Lawrence Berkeley National Laboratory
- November 7, 2005

## Agenda

- MSD Safety Committee
- Membership
- Introduction of new personnel
- Review of research group membership
- Discussion: Function of the MSD Safety Committee
- Roles
- Policies
- Review of accidents, injuries and near misses, MSD, LBNL and DOE
- Latimer Hall fire
- Oil Spill
- HF cylinder explosion
- Deficiencies, citations, adverse findings
- Waste QA Exception Reports (3)

- Areas of emphasis
- Electrical Safety
- Briefing: Tom Caronna
- Chemical Management System
- SAA management
- Laser Database
- Peroxidizable chemicals
- Fume hood maintenance
- New training for scientific supervisors and mentors
- Foundry Transition to operations
- Discussion, comment
- Observations
- Support needs
- Training issues
- etc

## MSD Safety Committee

- Membership
- Roles
- Functions

## MSD Safety CommitteeMembership

- Chair and Deputy Chair:  R. Kelly, J. Ager
- Building Managers: P. Ruegg (62/66), D. Owen (72), S. Irick (2)
- MSD EHS Administrator: Carmen Bates Ross
- EHS Liaison to MSD: J. Seabury (EHS)
- Waste Generator Assistant:
- 	H. Hansen (EHS)
- Electrical Safety Expert:
- 	Jim Severns (MSD)
- MSD EH&S Technician:
- 	Paul Johnson

- _Representative__*__	__Group_
- Ilan Gur                      	Alivisatos
- Jytte Rasmussen      	Bertozzi (tempory)
- Ingrid Cotoros           	Chemla
- Ron Tackaberry         	CXRO (tentative)
- Marca Doeff               	DeJonghe/Visco
- Norman Manella         	Fadley
- J. Beeman                  	Haller/EMAT
- Adriana Rocha            	Hou
- Chris Jozwiak              	Lanzara
- Z. Liliental-Weber       	Liliental-Weber
- Shaul Aloni                  	Molecular Foundry
- Jie Song	Molecular Foundry
- Alex Liddle   	Molecular Foundry
- Frank Ogletree              	Molecular Foundry
- Doreen Ah Tye            	NCEM
- Christopher Weber     	Orenstein
- Rong Yuan                   	Ritchie
- Barry Blizanac              	Ross
- Yabing Qi                     	Salmeron
- Robert Schoenlein       	Shank
- Roger York                   	Somorjai
- Timothy Stachowiak     	Svec/Frechet
- E. Saiz                           	Tomsia
- A. Istratov                      	Weber

- * Each research group in MSD, including each program in the Molecular Foundry, will designate a primary and backup representative to serve on the Safety Committee

## New Members

- Introduction of Rick Kelly, MSD/Molecular Foundry Facility and EH&S Manager (66-203, x4088, RJKelly@lbl.gov)
- Rick’s role vs. John Seabury, Howard Hanson, Joel Ager, Peter Ruegg and others
- Introduction of Paul Johnson as part-time EH&S Technician (66-250E, x5810)
- Paul’s activities and responsibilities to date and future
- CMS, peroxidizable chemicals, SAA inspection and management
- Fume hood assessment, ergonomics, etc.
- Other new members?

## Functions and Key Activities of the MSD Safety Committee

- Functions of safety committee and representatives
- Represent all research groups within MSD
- Stimulate leadership and staff participation in safety program
- Advise Division management and EH&S on safety and health matters
- Perform essential monitoring, educational, investigative and evaluative tasks
- Serve as contact point for EH&S matters in each research group
- Serve as conduit for bringing EH&S information back to research groups
- Key Activities
- Recommend changes to existing safety rules or the development of new rules
- Recommend improvements in hazard identification and control measures
- Report and discuss unsafe conditions
- Review accidents, incidents and close calls in MSD and generate “Lessons Learned” for use in the Division
- Disseminate EH&S information at group or lab meetings
- Document inspections, investigations, meetings and other EH&S actions at the group level

## MSD Safety Committee: Meetings

- Proposed Meeting Parameters
- Meet every two months (for now, probably drop back to quarterly meetings in the future)
- First Tuesday of every other month, 9:00 am in B62 or B66
- Attendance is required by either primary or secondary rep
- Rick will arrange one brief (<15 minute) awareness training session for each meeting on topics of current interest to MSD or LBNL
- Written minutes will be distributed electronically for review

## Review of Accidents, Incidents and Near Misses

## Injuries and Incidents: Lab Fire

- 6/29/05-Latimer Hall Fire
- Hotplate did not “turn off” resulting in fire
- Apparently a defective hotplate, not clear if it is a design defect in the model or if it had been abused
- Very similar incidents at LLNL, PNNL in 2003-there is something systematically wrong!
_**Action**_: Periodically test hot plates to ascertain that they actually de-energise when turned off
- See hand out: lessons learned
- Proposed: Put blue dot label on tested hot plates

## Injuries and Incidents: Oil Spill

- 8/12/05 Oil spill from diffusion type vacuum pump in B 62 parking lot
- Equipment was being loaded for transport to salvage
- Old diffusion pump partly full of oil spilled
- Old diffusion pump oil can contain PCBs
- Area was roped off, sample of oil sent to lab, no PCBs detected
- Also, potential PCB containing capacitors were in equipment being loaded for salvage
_**Action**_: Do not send salvage any equipment with oil, including large oil filled capacitors (>100 cubic inches)
- Discuss salvage restrictions with groups

## Injuries and Incidents: HF Cylinder Explosion at UCSB

- Old lecture bottle of anhydrous HF (liquefied gas) exploded at UCSB
- Build up of pressure due to reaction with steel
- HF + Fe -- H2 + FeF2
- Storage limit on HF cylinders– 24 months
- Date when received
- No one in MSD is currently using anhydrous HF
_**Action**_: Mention at group meeting

## Deficiencies, Citations, Adverse Findings

## Noncompliance Notices: Hazardous Waste Characterization Errors

- Three errors in waste characterization (QA exceptions)
- 7/22/05: pH listed as 13, actually 3.5-8.1
- Sodium hydroxide had been neutralized
- 6/3/05: Unreported chromium in waste
- Possibly from contamination from stainless steel processing equipment
- 10/19/05: Legacy material, label said potassium dichromate, really NOCHROMIX in sulfuric acid
_**Action**_:
- Ask all waste generators to think carefully about the characteristics of the waste _as packaged_ in the SAA
- OK to “over report” likely components, e.g., chromium that might have leached out of stainless steel process vessel
- Prevent legacy materials!

## Areas of Emphasis

## Emphasis Area: Electrical Safety

- Walkthroughs with Jim Severns and EH&S consultant identified common electrical safety errors in MSD labs. *Briefing by Tom Caronna, handout*.
- Daisy chaining of power cords
- Hanging other lines (e.g, gas, data) off of flexible power cords or conduit
- Blocking of access to power panels
- Inappropriate plugs on heating tape, other small equipment
- Unprotected electrical power within 36” of emergency shower
- Action:
- Inspect your labs for these common problems. Ask for help if needed. Best resource is Jim Severns. Document findings in an e-mail to Carmen, who will enter deficiencies into LCATS for tracking.

## Emphasis Area: CMS Use

- Chemical Inventory
- Paul Johnson conducted a review of MSD facilities that showed variable but often low completion of labeling/inventory- *See handout*
- 66: Labeled  60%   Inventoried  75%  Net inventory  45%
- 62: Labeling 75%   Inventoried  77%  Net inventory  58%
- 72: Labeling 100% Inventoried 82%   Net inventory  82%
- 2:   Labeling 77%   Inventoried  56%  Net inventory   43%
- Virtually no inventorying of gas cylinders (not included in numbers above)
- Inventory range in labs: 0-100%
_**Action**_:
- Work with group to update chemical container labeling and tracking
- Target is a 90% complete inventory
- Paul will be working with groups to facilitate CMS use
- Establish a system within your group to assure that this is kept up
- Training is available: EHS 346-Attend class or review presentation and handout

## Emphasis Area: SAA Management

- Fines were proposed for deficiencies noted during June inspections
- Suspended at Ricks’ request
- Subsequent inspection by Rick revealed a moderate level of problems
- Most significant: Failure to appoint a replacement for a departing SAA manager
- More recent inspections by Paul Johnson and Howard Hanson have found pretty good compliance-thanks!
- Three waste QA exception reports!
_**Action**_:
- Verify names of SAA managers for each lab (see handout)
- Put in place a system to ***GUARANTEE*** (100%) that:
- Waste is disposed prior to 9 month time limit
- Each lab has a primary and a backup SAA Manager
- Send name changes/additions to Rick Kelly and Howard Hanson
- A replacement SAA manager is appointed prior to departures, vacations, other absences-E-mail name of replacement to Rick Kelly and Howard Hanson

## Emphasis Area: Laser Database

- Inventory of all LBNL 3b and 4 laser systems, including those not in use: *See handout*
- _[https://ahdlaser.lbl.gov/index.jsp](https://ahdlaser.lbl.gov/index.jsp)_
_**Action**_: Verify that the inventory is complete for all lasers, including lasers in storage
- Does your lab have 3b or 4 lasers that are not in the database?
- Notify Rick/Carmen of any discrepancies.

## Emphasis Area: Peroxidizable Chemicals

- Survey indicates that most of program have not been implemented
- Routine testing
- Labeling
- Dating upon receipt
- Recordkeeping of testing results
- Paul Johnson will be working with groups to implement the peroxidizable chemical control program
- Providing test strips, labels
- Training owners how to identify, test and label peroxidizable chemicals
- Note: Paul does not do the testing, he helps your group do the testing
_**Action**_:
- Identify and label all peroxidizable chemicals. Test those where there is no written record of testing within last 12 months

## Emphasis Area: Fume Hoods

- Several malfunctioning fume hoods have been noted
- Damaged sash supports
- Malfunctioning dampers
- Silenced face velocity monitors
- Excessive flow
- Paul will be doing quarterly “mini” inspections of all fume hoods
_**Action**_:
- Ask all users to report all malfunctions, including alarms, to Rick Kelly and John Seabury for assessment or repair

## Emphasis Area: New EH&S Training for Scientific Supervisors

- EHS 026: EH&S for Scientific Managers and Supervisors
- EHS 024: EH&S for Mentors
- A MSD version of these classes will be developed
- Both classes will be rolled into one class
- Presented several times in December and January in bldgs 62-203
- Dec 7: 1-3 pm
- Dec 13: 9-11 am
- January 24 9-11 am
- All MSD scientific managers and mentors must attend one of these sessions or attend both classes during routine offerings
- It will be much more efficient to attend one of the MSD classes

## Foundry Transition to Operations

- Construction: nearing completion
- Planning for equipment installation
- Programmatic equipment (NMR, MOCVDs etc)
- Safety related equipment: Hydrogen generator, alarm systems, acid/base waste neutralization, WAA building
- System for review of proposed work by visitors

## Discussion

- Areas of concern
- Feedback
- Training issues
- Questions
- Next meeting: January 10, 9:00 am