# Presentation: 685647

## Slide 1

## Homeless Veterans’ Reintegration Program (HVRP)and Veterans’ Workforce Investment Program (VWIP)Grant Provisions

**WHAT’S NEW?**

## I.	SCOPE

**VWIP & HVRP**
**B.**_** Program Requirements**_
- The grantee will provide services in accordance with the performance goals as described in their proposal and incorporated into the attached grantee Planned Common Measures Quarterly Technical Performance Goals form.  At a minimum, grantees will perform and report on the actual performance for the following goals:

## I. SCOPE

**VWIP**
**Number of participants placed in transitional or permanent housing**
**Number of participants who now receive “fixed financial benefits” as a result of grantee Case Management and referral process (for example: Department of Veterans Affairs (DVA) pension benefits, DVA disability benefits, DVA retirement benefits, Social Security, Social Security Disability Insurance, etc.)**

**HVRP**
**Number of participants who now receive “fixed financial benefits” as a result of grantee Case Management and referral process (for example: Department of Veterans Affairs (DVA) pension benefits, DVA disability benefits, DVA retirement benefits, Social Security, Social Security Disability Insurance, etc.)**

## I. SCOPE

**VWIP & HVRP**
**Number of participants retaining employment for 90 days ****after their exit quarter.**
** **
**Number of participants retaining employment for 180 days ****after their exit quarter.**
**Average hourly wages ****and number of hours worked per week**** for all participants placed in employment.**

## I. SCOPE

**VWIP & HVRP**
**Actual quarterly expenditures ****(including unliquidated obligations)**** for participant services expenditures, administrative costs, and Stand Down activity expenditures (if applicable).**

## I. SCOPE

**HVRP**
**C.****	**_**Special Program Requirements**_
**1. The term “homeless or homeless **_**individual**_**” includes persons who lack a fixed, regular, and adequate nighttime residence.  It also includes persons whose primary nighttime residence is a supervised public or privately operated shelter designed to provide temporary living accommodations; an institution that provides a temporary residence for individuals intended to be institutionalized; or a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings. [42 U.S.C. 11302 (a)].  Inadequate nighttime residence examples include: sleeping in the streets, in the woods, in public parks, in cars, on outside benches, under bridges, in tents, in caves, under a lean-to, etc.   Inadequate nighttime residence does **_**not**_** include living with relatives or friends.**

## I. SCOPE

**VWIP**
**C.****	**_**Special Program Requirements**_
**2.****	****The grantee, or sub-awardee, will provide appropriate orientation and training to outreach staff and other staff to enable them to assist veterans in obtaining employment ****and training opportunities.**

**HVRP**
**C.****	**_**Special Program Requirements**_
**4.****	****The grantee, or sub-awardee, will provide appropriate orientation and training to outreach staff and other staff to enable them to assist veterans in obtaining employment ****and training opportunities.**

## I. SCOPE

**VWIP**
**3.****	**_**Participant records **__**(and quarterly VOPAR reporting)**__** will include**_** the number of veterans enrolled and the number of veterans placed who fall into the following subgroups:**
_**Gender**_**: ****Male and**** female ****(that adds-up to total participants);**

**HVRP**
**5.****	**_**Participant records **__**(and quarterly VOPAR reporting)**__** will include**_** the number of veterans enrolled and the number of veterans placed who fall into the following subgroups:**
_**Gender**_**: ****Male and**** female ****(that adds-up to total participants);**

## I. SCOPE

**VWIP**
_**Ethnic Background**_**: ****Caucasian****, African-American, Hispanic, Native American, other minority ****(that adds up to total participants);**
_**Age groups of participants: **_**18-19 years old; 20-24; 25-29; 30-34, 35-44, 45-54, 55-64, 65 years and over) (that adds up to total participants);**

**HVRP**
_**Ethnic Background**_**: ****Caucasian****, African-American, Hispanic, Native American, other minority ****(that adds up to total participants);**
_**Age groups of participants: **_**18-19 years old; 20-24; 25-29; 30-34, 35-44, 45-54, 55-64, 65 years and over) (that adds up to total participants);**

## I. SCOPE

**VWIP**
- _Special Groups (that may not add up to total participants)_:  special disabled, disabled, newly separated veteran (within 36 months of discharge from the military), Campaign Badge Recipients, Operation Iraqi Freedom and/or Operation Enduring Freedom, welfare and/or other public assistance recipients, chronically homeless, and Stand Down participants; and

**HVRP**
- _Special Groups (that may not add up to total participants)_:  special disabled, disabled, newly separated veteran (within 36 months of discharge from the military), Campaign Badge Recipients, Operation Iraqi Freedom and/or Operation Enduring Freedom, welfare and/or other public assistance recipients, chronically homeless, and Stand Down participants; and

## I. SCOPE

**VWIP**
_**When did the participant perform their last military service?**_**  0 – 3 years ago; 4 – 7 years ago; 8 – 11 years ago; 12 – 15 years ago; 16 – 19 years ago; 20 or more years ago (that adds up to total participants).**

**HVRP**
_**When did the participant perform their last military service?**_**  0 – 3 years ago; 4 – 7 years ago; 8 – 11 years ago; 12 – 15 years ago; 16 – 19 years ago; 20 or more years ago (that adds up to total participants). **

## I. SCOPE

**VWIP & HVRP**
-   _**Staff will document in each participant record:**_
_**Education, employment history, **__**and marketable skills, licenses, credentials.**_
_**Average hourly wages **__**and number of hours worked per week**__** of all participants placed into employment at ninety days **__**after exit quarter**__** and at 180 days **__**after exit quarter.**_

## I. SCOPE

**VWIP & HVRP**
**Grantees must verify employment retention at 90 and at 180 days ****after exit quarter**** through the employer or participant and provide documentation of this verification in the participant file.**

## I. SCOPE

**VWIP**
**4.****	****Upon request, the grantee will cooperate with the Department of Labor Interagency Council on Homelessness and the Department of Veterans Affairs, ****and the National HVRP Technical Assistance Center**** concerning requests for grantee information on performance activities, monitoring activities, and requests for specific data as approved by the Department of Labor, Veterans’ Employment and Training Service.**

**HVRP**
**6.****	****Upon request, the grantee will cooperate with the Department of Labor Interagency Council on Homelessness and the Department of Veterans Affairs, ****and the National HVRP Technical Assistance Center**** concerning requests for grantee information on performance activities, monitoring activities, and requests for specific data as approved by the Department of Labor, Veterans’ Employment and Training Service.**

## I. SCOPE

**VWIP**
**14.  The grantee will be responsible for providing the Department of Labor with information pertinent to a longitudinal survey for all enrolled participants at 90 and 180 days after the ****exit quarter**** see section IV.- Reporting Requirements).**

**HVRP**
**16.  The grantee will be responsible for providing the Department of Labor with information pertinent to a longitudinal survey for all enrolled participants at 90 and 180 days after the ****exit quarter**** see section IV.- Reporting Requirements).**

## II.	PAYMENTS UNDER THE GRANT

**VWIP & HVRP**
-    **Advances/reimbursements will be drawn down by the grantee through the U.S. Department of Health and Human Services Payment Management System (HHS PMS) via personal computer with SMARTLINK capability.  ****If the grantee has an issue or problem or needs to redeposit funds into their HHS/PMS account, please contact Nicole Dunning at (301) 443-0395.**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
_**Financial Reporting Requirements**_
**1.****	****The grantee must ****data enter into VOPAR/E-grants (when available)**** a Standard Form (SF) 269A, Financial Status Report, to report outlays, program income, ****unliquidated obligations,**** and other financial information.**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**2. **_**As part of the quarterly reporting requirements,**__** the grantee must **__**electronically**__** submit a SF 269A and all HHS/PMS 272s in lieu of Standard Form 272, Federal Cash Transaction Report no later than 30 calendar days after the ending date of each Federal fiscal year quarter during the **__**active  performance period:**_

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**1st Qtr by no later than October 30th;**
**2nd Qtr by no later than January 30th;**
**3rd Qtr by no later than April 30th;**
**4th Qtr by no later than July 30th; **
**	**_**as well as for the follow-up performance period:**_
**5th Qtr by no later than October 30th;**
**6th Qtr by no later than January 30th;**
_**Final**_** Qtr by no later than April 30th;**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
- 3.	_**All direct cost category revision requests (budget line item deviations) must be requested and approved in writing **__**and include:**__** **_
**Grantee cover letter with justification(s) for the deviation(s);**
**A side-by-side comparison of SF 424A budget line items approved and requested with deviation(s) calculated (see below example);**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**An original signed SF 424;**
**SF 424A;**
**Revised budget narrative;**
**Revised Direct Cost Description of Applicants and Sub-Applicants;**
**DVET/GOTR recommendation memorandum; and**
**RAVET recommendation memorandum, if necessary**

## IV.	REPORTING REQUIREMENTS

_**For example: **_
**	**
**	**_**SF 424A**_**	****	**_**Approved**_**   **_**Requested**_** ****	**_**Deviation**_
**	****Personnel****	****	****$200,000     $190,000 ****	**** -$10,000**
**	****Fringe Benefits****	****$ 50,000      $55,000****	**** +$5,000**
**	****Supplies****	****	****$ 15,000      $10,000****	**** -$5,000**
**	****Travel****	****	****$  5,000       $10,000****	****+$5,000**
**	****Other****	****	****$ -0-****	****       $ 5,000****	****	**** **_**+$5,000**_
**	****Total Deviation:****	****	****	****	****	**** $15,000**
**	****Total Grant Award:$270,000     $270,000****	****     -0-****	**
**	****	****	****	****	****	**
**	**_**Total Deviation:  $15,000 or 5%; which can be approved at the DVET level**_

## IV.	REPORTING REQUIREMENTS

- 	**We are requesting a budget line item deviation to decrease personnel by $10,000 as it took several weeks to fill the case manager position left vacant on August 1st; increase fringe benefits by $5,000 to accommodate a 2.7% cost of living allowance increase; a $5,000 decrease in supplies; and a $5,000 increase in travel as we forgot to include travel expenses for the annual National Post-Award/Technical Assistance/Training Session to be held in Denver, CO; and $5,000 increase in Other for gas vouchers for participants who provide 90 and 180 day employment retention information.**

## IV.	REPORTING REQUIREMENTS

- 	**DVETs/GOTRs will forward copies of the **_**less than 5%/10%**_** grant modification request package and the DVET approval letters to their**** respective Regional Administrators, who in turn will forward it to the National Office attn: Competitive Grants Lead.  ****The Competitive Grants Lead will review and ensure copies are forwarded to the Grant Officer for the official grant file. **
**	****DVETs/GOTRs will forward the original **_**more than 5%/10% **_**grant modification request package and the DVET recommendation for approval/disapproval memos to their respective Regional Administrators, who in turn will forward It along with their recommendation for approval/disapproval to the National Office attn:  Competitive Grants Lead.  Competitive Grants Lead will make their recommendation for approval/disapproval and forward to the Grant Officer for final approval and processing.**** **

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
- 4. A grant close out package will be sent to the grantee by the Grant Officer (or E-grants when available) following the expiration of the period of performance.  This package will be completed and submitted by the grantee within 30 days of receipt and will include any repayment of unexpended grant funds.

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**5. **_**All**__** pages of the **__**financial reports will cite **_**the assigned grant number and be submitted as follows:**
**	****See Section VI B. and C. below for the address and frequency of submitting quarterly financial reports (same address and frequency as quarterly technical performance reports).**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
_**Reporting of Program Performance**_
**	****1. In addition, the grantee must report in VOPAR the number of veterans enrolled and the number of veterans placed who fall into the following subgroups:**
_**Gender**_**: Male and**** female ****(that adds-up to total participants);**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
_**Ethnic Background**_**: ****Caucasian****, African-American, Hispanic, Native American, other minority ****(that adds up to total participants);**
_**Age groups of participants: **_**18-19 years old; 20-24; 25-29; 30-34, 35-44, 45-54, 55-64, 65 years and over) (that adds up to total participants);**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
_**Special Groups (that may not add up to total participants)**_**:  special disabled, disabled, newly separated veteran (within 36 months of discharge from the military), Campaign Badge Recipients, ****Operation Iraqi Freedom and/or Operation Enduring Freedom,**** welfare and/or other public assistance recipients, ****chronically homeless, and Stand Down participants; and**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
_**When did the participant perform their last military service?**_**  0 – 3 years ago; 4 – 7 years ago; 8 – 11 years ago; 12 – 15 years ago; 16 – 19 years ago; 20 or more years ago.**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**3.  **_**Electronic Reporting**_
**	**_**Please ensure **__**all pages of the reporting**__** documents have the appropriate grant number and an electronic signature, where appropriate**_**.**
**	**_**However, hard copy quarterly reports are still required to be mailed to**_**:**
**	****Department of Labor Procurement Services Center**
**	****200 Constitution Avenue NW, Room ****S-4307**
**	****Washington, DC  20210**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**5. **_**90-Day Follow-Up Report**_**:**
**	****No later than 120 days after the ****active grant**** ****performance period (October 30)**** the grantee must submit a follow-up report showing results and performance as of the 90th day after the grant ****active performance period**** (September 30) and containing the following:**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**(****2) Technical Performance Report as described in Section IV.B.1. above, including updated 90 and 180 day ****after the exit quarter**** retention in employment data for all participants that entered into employment during ****active**** grant ****performance**** period.**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
- 6. _**180-Day Follow-Up Report**_:
- 	**No later than 210 days after the ****active**** grant ****performance**** period**** ****(January 31), the grantee must submit a follow-up report showing results and performance as of the 180th day ****after the**** ****active performance period**** (December 31), and containing the following:**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**6. (2) **_**Technical Performance Report**_** as described in Section IV.B.1. above, including updated 90 and 180 day ****after exit quarter**** retention in employment data for all participants that entered into employment during the ****active**** grant ****performance**** period.**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**7.**** **_**270-Day “Final” Report**_**:**
**	****No later than 300 days after the active grant performance period or April 30th the grantee must submit a “final” follow-up/longitudinal report showing results and performance as of the 270th day after the active performance period or March 31st, and containing the following:**
**	****(1) **_**“Final” Financial Status Report SF-269A**_**; and**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**7.(2)** _**Technical Performance Report**_** as described in Section IV.B.1. above, including updated 90 and 180 day after the exit quarter retention in employment data for all participants that entered into employment during the active grant performance period and containing the following:**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**7. b. The number of veterans still employed after the 180 day ****after exit quarter**** follow-up period; **
**	****e. Average hourly wage at placement ****and number of hours worked per week**** during the follow-up period;**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**7. f.** **An explanation regarding why those veterans placed in employment during the grant period, but not employed at the end of the 180 day ****after the exit quarter**** follow-up period, are not so employed; and**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**8.****	**_**Corrective Action(s):**_** **
**	****All +/-15% deviations from the planned goals, that have a negative impact on the grantee’s ability to accomplish planned goals, must be fully explained in the grantee's quarterly technical report and a CAP is to be initiated, developed, and submitted by the grantee to the DVET/GOTR for approval.  ****Please note that the CAP approval process is being programmed into the VOPAR system and is expected to be functioning shortly.**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**A. **_**Every page of all**__** reports must cite the assigned grant number.  All hard copy reports **__**for the official grant file**__** are to be submitted as follows:**_

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**8.1. The **_**original**_** Financial Status Report, SF 269A  (short form) ****for each reporting quarter**** and ****each**** Quarterly Technical Performance Report ****(a print-out of the VOPAR overview report will suffice)**** to:**
**	**
**	****U.S. Department of Labor**
**	****Procurement Services Center**
**	****Room ****S-4307**
**	****200 Constitution Avenue, N.W.**
**	****Washington, D.C. 20210**

## IV.	REPORTING REQUIREMENTS

**VWIP & HVRP**
**8. 2.  ****Electronically attach in VOPAR all signed and dated**** Financial Status Reports, SF 269A (short form), Quarterly Technical Performance Reports including a Corrective Action Plan when necessary, and a copy of the HHS-PMS 272 draw down information to:**

## V. GRANT ADMINISTRATION

**VWIP & HVRP**
**A. **_**The Director for Veterans’ Employment and Training **_**(DVET) (**_[U.S. Department of Labor --Veterans' Employment and Training Service (VETS) -- Staff Directory](http://www.dol.gov/vets/aboutvets/contacts/main.htm)__) will serve as the Grant Officer's Technical Representative (GOTR) and will monitor performance by the grantee. _

## VI. TRAVEL

**VWIP & HVRP**
**B. The grantee will be reimbursed for the cost of travel performed by its personnel in their privately owned automobiles, at the rate of ****48.5 ****cents per mile or the current federal rate, not to exceed the cost by the most direct economy air route between the points so traveled.**

## VII. PRINTING AND DUPLICATING

**VWIP & HVRP**
**C. **_**Printed Materials**_**:  In all circumstances, the following must be displayed on printed materials prepared by the grantee while in receipt of DOL grant funding: **
**“****Preparation of this item was funded by the United States Department of Labor under Grant No. [insert the appropriate grant number].”**

## VII. PRINTING AND DUPLICATING

**VWIP & HVRP**
**All printed materials must also include the following notice: “This document does not necessarily reflect the views or policies of the U.S. Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement by the U.S. Government.”**

## VII. PRINTING AND DUPLICATING

**D. **_**Public references to grant**_**:  When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with Federal money, all grantees receiving Federal funds must clearly state:**
**The percentage of the total costs of the program or project, which will be financed with Federal money;**

## VII. PRINTING AND DUPLICATING

**VWIP & HVRP**
**The dollar amount of Federal financial assistance for the project or program; and **
**The percentage and dollar amount of the total costs of the project or program that will be financed by non-governmental sources.**

## VII. PRINTING AND DUPLICATING

**VWIP & HVRP**
- _Use of USDOL Logo_:
- 	Prior to the use of the USDOL Logo, the Grant Officer or Grant Officer Technical Representative must approve such use. In addition, once approval is given the following guidance is provided:

## VII. PRINTING AND DUPLICATING

**VWIP & HVRP**
**The USDOL logo may be applied to USDOL-funded material prepared for distribution, including posters, videos, pamphlets, research documents, national survey results, impact evaluations, best practice reports, and other publications of global interest.  The grantee(s) must consult with USDOL on whether the logo may be used on any such items prior to final draft or final preparation for distribution.  **

## VII. PRINTING AND DUPLICATING

**VWIP & HVRP**
-    In no event will the USDOL logo be placed on any item until USDOL has given the Grantee permission to use the logo on the item.
- All documents must include the following notice: “This documentation does not necessarily reflect the views or policies of the U.S. Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement by the U.S. Government.”

## Thank You!

- Any Questions?