# Presentation: 549629

## Status Report on Release 3:                                                Periodic Payment and Account Management Functionality

- Presenters:
- Bob Hamilton, CBP
- Dale Wilson, CBP
- Jim Byram, eCP
- Cheryl Marin, eCP
- Paul Nugent, eCP
- Jim Phillips, General Motors Corp.
- Chip Bown, FedEx Trade Networks

- January 28, 2004

## Agenda

- Introduction – Cheryl Marin
- Overview of new account management functionality in Release 3 – Dale Wilson
- Periodic payment status update – Bob Hamilton
- Periodic Monthly Statement process – Chip Bown, Bob Hamilton, Paul Nugent, and Jim Phillips

## Status Report on Release 3:                                                Periodic Payment and Account Management Functionality

## Introduction

- Release 3 account management and account revenue functionality will be addressed in 3 sessions:
- “Status Report on Release 3: Periodic Payment and Enhanced Account Management Functionality”
- Summarizes ACE Release 3 periodic statements/payments and account management functionality
- Provides an overview of new account management functionality in ACE Release 3
- Describes and illustrates an ACE Release 3 periodic statement/payment process flow

**Notes:**
Statements and Reporting Presented in the “Release 3 User Interface Presentation” Importer and Brokers Sessions
Periodic Payment Scenario and Q&A in “R3 Informational Session with TSN Accounts and TSN Revenue Committees”

## Introduction (continued)

- “Release 3 User Interface Presentation” Sector Breakout Sessions”
- Follows summary presentation with walk through of screens
- Demonstrates ACE Release 3 account management, account revenue, and reporting graphical user interface views
- Describes a transition for functionality established in ACE Release 2 and functionality added in ACE Release 3.
- Presented in three sessions:
- Importer, exporter, and surety
- Broker and vendor
- Carrier

**Notes:**
Statements and Reporting Presented in the “Release 3 User Interface Presentation” Importer and Brokers Sessions
Periodic Payment Scenario and Q&A in “R3 Informational Session with TSN Accounts and TSN Revenue Committees”

## Introduction (continued)

- “R3 Informational Session with TSN Accounts and TSN Revenue Committee”
- Provides more detail on ACE Release 3
- Discusses specific efforts underway with both Committees
- Q&A session

**Notes:**
Statements and Reporting Presented in the “Release 3 User Interface Presentation” Importer and Brokers Sessions
Periodic Payment Scenario and Q&A in “R3 Informational Session with TSN Accounts and TSN Revenue Committees”

## Introduction (continued)

- Periodic Monthly Statement process begins in ACE Release 3
- Release 3 expands account management to include brokers filing on behalf of ACE importers for Periodic Monthly Statements
- Brokers (filers) will view/receive entry information that they designate for periodic statement filed for an ACE importer
- ACE Release 3 offers the following Periodic Monthly Statements:
- Broker (Filer) Periodic Monthly Statements (Pay Basis Indicator 6)
- Port
- National
- Importer Port Periodic Monthly Statements (Pay Basis Indicator 7)
- Importer Combined Port Periodic Monthly Statements (Pay Basis Indicator 8)

**Notes:**
Statements and Reporting Presented in the “Release 3 User Interface Presentation” Importer and Brokers Sessions
Periodic Payment Scenario and Q&A in “R3 Informational Session with TSN Accounts and TSN Revenue Committees”

## Introduction (continued)

- The ACE Periodic Monthly Statement process initiates account-based subsidiary ledger capability for CBP
- Accounts receivable subsidiary ledger
- Enables CBP to track open items by trade accounts (Importer of Record, filers)
- Initial integration of ACE subsidiary ledger and CBP general ledger

## Introduction (continued)

- As ACE accounts, importers and brokers and their designated users will benefit from access to the following information:
- Account profile information
- Significant Activity Log (SAL)
- Periodic Monthly Statement data
- Reports and reference data
- As ACE accounts, carriers will benefit from access to the following information:
- Account profile information
- Significant Activity Log (SAL)
- Reports and reference data

## Introduction (continued)

- ACE Release 3 training will be provided for trade community and CBP
- Trade course includes
- Account revenue
- Account management
- CBP
- Account revenue
- Account management
- Train the Trainer
- These courses are offered in two formats:
- Instructor-led (initial accounts)
- Computer-based

## Status Report on Release 3:                                                Periodic Payment and Account Management Functionality

- Dale Wilson, CBP

## Changes from Release 2

- Release 3 adds new features for ACE Secure Data Portal users:
- Advanced “Search” functionality for the SAL
- Two new business categories
- Carrier (SCACs)
- Broker (Filer codes and Port codes)
- Enhanced reporting features and functionality
- Tab-level user access controls

## Tab-Level Access Control

- New security implementation allows the trade community to set flexible tab-level access control
- When creating/maintaining a trade user, the trade account owner and/or the proxy trade account owner can:
- Limit visibility to a portal tab on a business category basis
- Limit read/write access to a portal tab on a business category basis
- User interface discussed in “Release 3 User Interface Presentation” sector breakout sessions
- Importer, exporter, and surety
- Broker, vendor
- Carrier

## Tab-Level Access Control: Example

- In Release 3, a trade community portal user can be created with the following permissions:
- No access to a tab
- Read-only access to a tab
- Full access (read/write) to a tab

## Status Report on Release 3:                                                Periodic Payment and Account Management Functionality

- Bob Hamilton, CBP

## Periodic Payment Status Update

- CBP analyzing bond rider for Periodic Monthly Statements
- Release 3 functionality complies with CBP policy and Federal Register Notice (FRN) guidance
- Importer national Periodic Monthly Statements will not be available based on CBP policy
- Refer to “Account Management, Account Expansion, and Upcoming Federal Register Notices”
- Refer to CBP White Paper on ACE Periodic Monthly Statement and payment process

## Periodic Payment Status Update (continued)

- Trade Secrets Act
- Broker accounts will not have access to entry information on a Periodic Monthly Statement for entries filed by another broker
- ACE will not generate a Periodic Monthly Statement that lists entry information for more than one filer code
- Payments for multiple filer codes cannot be paid on one national statement
- Monthly payments are required “...no later than the 15th calendar day of the month following the month in which the goods are entered or released, whichever comes first...” [19 USC 1505(a)]

## Status Report on Release 3:                                                Periodic Payment and Account Management Functionality

- PERIODIC MONTHLY STATEMENT PROCESS
- Bob Hamilton, CBP
- Paul Nugent, eCP
- Jim Phillips, GM
- Chip Bown, FedEx Trade Networks

## Periodic Monthly Statement Process

- The Periodic Monthly Statement process consists of the
-       following steps:
- Process entry summaries for Periodic Daily Statement
- Produce preliminary Periodic Daily Statement
- Remove entries before final Periodic Daily Statement
- Process Periodic Daily Statement
- Produce final Periodic Daily Statement
- Remove entries before preliminary Periodic Monthly Statement
- Produce preliminary Periodic Monthly Statement
- Remove entries before final Periodic Monthly Statement
- Process payment (ACH Credit / ACH Debit)
- Produce final Periodic Monthly Statement

## Periodic Monthly Statement ProcessStep 1 – Process Entry Summaries for Periodic Daily Statement

- This process may be thought of as the existing daily statement process with no payment due until the 15th calendar day of the month following release.
- Filer transmits entry summary data and schedules it for a Periodic Daily Statement using existing EI application identifier.
- The payment type indicator value (record identifier 30) indicates the statement type:
- 	6 – Broker/Filer Periodic Daily Statement or
- 	7 - Importer Periodic Daily Statement or
- 	8 - Combined Importer Periodic Daily Statement
- The periodic statement month (new field on record identifier 30) indicates the month for payment.  This controls the Periodic Monthly Statement on which the entry summary will be included.

## Periodic Monthly Statement ProcessStep 1 – Process Entry Summaries for Periodic Daily Statement(Continued)

-  Entries excluded from the Periodic Monthly Statement process
- Reconciliation (Type 09)
- NAFTA Duty Deferral (Type 08)
- Entries with tax class codes
- Entries with Census errors
-  ABI release and entry messages same as existing daily statement.
- This creates/updates a receivable in the subsidiary ledger for the entry summary.
- Entry summary receivable can be viewed on the sub-ledger report through the reports tab of the ACE Secure Data Portal.

## Periodic Monthly Statement ProcessStep 2 – Produce Preliminary Periodic Daily Statement

- On the preliminary statement print date indicated on the EI transmission CBP will route the preliminary Periodic Daily Statement (application identifier QR) to the filer.
- No difference in record layouts for a regular daily statement and a Periodic Daily Statement.
- The payment type indicator value (record identifier B of the QR application identifier) indicates the statement type:
- 	2 - Broker/Filer daily statement or
- 	3 - Importer daily statement or
- 	5 - Combined importer daily statement or
- 	6 - Broker/Filer Periodic Daily Statement or
- 	7 - Importer Periodic Daily Statement or
- 	8 - Importer Combined Periodic Daily Statement
- This adds the Periodic Daily Statement number to the entry summary receivables in the subsidiary ledger.

## Periodic Monthly Statement ProcessStep 3 – Remove Entries Before Final Periodic Daily Statement

- The entry summary payment type indicator can be updated using the HP application identifier.  This allows for:
- Changing method of payment from a single payment to a statement payment (daily statement or Periodic Daily Statement)
- Deleting an entry from an unpaid preliminary statement (daily statement or Periodic Daily Statement)
- Changing the payment type indicator and preliminary statement print date (record identifier H) after the preliminary statement is issued
- If changing the entry summary to appear on a Periodic Daily  Statement, the periodic statement month (new field on record identifier H) indicates the month for payment.  This controls the Periodic Monthly Statement on which the entry summary will be included.

## Periodic Monthly Statement ProcessStep 3 – Remove Entries Before Final Periodic Daily Statement(Continued)

- If an entry summary is deleted from a preliminary statement (daily statement or Periodic Daily Statement) it will be included with record identifier Q7 as part of the final daily statement transmission.
- This reverses/updates a receivable in the subsidiary ledger for the entry summary.

## Periodic Monthly Statement ProcessStep 4 – Process Periodic Daily Statement (PN)

- New application identifier (PN) will be used for Periodic Daily Statement ACH Debit authorization and/or entry summary presentation.
- For ACH Debit participants this is similar to the existing ACH Debit authorization (application identifier QN) for daily statements.
- For ACH Credit participants this is new.  They will not use the payer unit number field of this transaction.
- One PN transaction will be used for each Periodic Daily Statement.

## Periodic Monthly Statement ProcessStep 4 – Process Periodic Daily Statement (PN) (Continued)

- When the PN transaction is processed the Periodic Monthly Statement number is added to the entry summary receivables in the subsidiary ledger.
- At this time the Periodic Monthly Statement (that this Periodic Daily Statement belongs to) can be viewed through the statements tab of the ACE Secure Data Portal.

## Periodic Monthly Statement ProcessStep 5 – Produce Final Periodic Daily Statement

- During the ACS end-of-day cycle, on the night the PN transaction is processed CBP will route the final Periodic Daily Statement (application identifier QR) to the filer.
- No difference in record layouts for a regular daily statement and a Periodic Daily Statement.
- The payment type indicator value (record identifier B of the QR application identifier) indicates the statement type:
- 	2 - Broker/Filer daily statement or
- 	3 - Importer daily statement or
- 	5 - Combined importer daily statement or
- 	6 - Broker/Filer Periodic Daily Statement or
- 	7 - Importer Periodic Daily Statement or
- 	8 - Importer Combined Periodic Daily Statement

## Periodic Monthly Statement ProcessStep 6 – Remove Entries Before Preliminary Periodic Monthly Statement

- An entry summary can be removed from a Periodic Daily Statement after the final Periodic Daily Statement has been generated but prior to payment of the Periodic Monthly Statement.
- The entry summary is removed using the existing HP application identifier.
- When the entry summary is removed after the final Periodic Daily Statement has been generated, the entry becomes a ‘single pay’.
- This reverses a receivable in the subsidiary ledger for the entry summary.
- If an entry summary is removed after the final Periodic Daily Statement has been generated, it will be included with record identifier Q7 as part of the of the preliminary and final Periodic Monthly Statement  transmission (application identifier MS).

## Periodic Monthly Statement ProcessStep 7 – Produce Preliminary Periodic Monthly Statement

- CBP will route the preliminary Periodic Monthly Statement (new application identifier MS) to the filer on the date selected.
- The default date will be the 11th of the month.
-  A date from the 1st through the 11th of the month may be selected by:
-  The importer for importer and importer combined statements
-  The broker/filer for broker/filer statements
-  The payment type indicator value (record identifier B of the MS application identifier) indicates the statement type:
- 	6 – Broker/filer Periodic Monthly Statement or
- 	7 - Importer Periodic Monthly Statement or
- 	8 - Importer Combined Periodic Monthly Statement

## Periodic Monthly Statement ProcessStep 8 – Remove Entries Before Final Periodic Monthly Statement

- An entry summary can be removed from a Periodic Daily Statement after the final Periodic Daily Statement has been generated but prior to payment of the Periodic Monthly Statement.
- The entry summary is removed using the existing HP application identifier.
- When the entry summary is removed after the final Periodic Daily Statement has been generated, the entry becomes a  ‘single pay’.  If paid after the 10th day, the entry becomes a late pay.

## Periodic Monthly Statement ProcessStep 8 – Remove Entries Before Final Periodic Monthly Statement(Continued)

- This reverses a receivable in the subsidiary ledger for the entry summary.
- If an entry summary is removed after the final Periodic Daily Statement has been generated, it will be included with record identifier Q7 as part of the of the preliminary and final Periodic Monthly Statement  transmission (application identifier MS).

## Periodic Monthly Statement ProcessStep 9a – Process Payment (ACH Credit)

- For ACH Credit participants, the Periodic Monthly Statement payment is initiated by the participants with their bank.
- When the payment is received and processed during the ACS end-of-day cycle, the final Periodic Monthly Statement  (new application identifier MS) is routed to the filer.
- The receivables created for the entry summaries are marked paid in the subsidiary ledger.
- The Periodic Monthly Statement is marked paid and can be viewed through the statements tab of the ACE Secure Data Portal.

## Periodic Monthly Statement ProcessStep 9b – Process Payment (ACH Debit)

- For ACH Debit participants, the Periodic Monthly Statement payment is initiated by CBP on the 15th of the month.  The debit authorizations processed during the month will be sent to the bank for processing.
- No action is required by the ACH Debit participant.
- The receivables created for the entry summaries are marked paid in the subsidiary ledger.
- The Periodic Monthly Statement is marked paid and can be viewed through the statements tab of the ACE Secure Data Portal.

## Periodic Monthly Statement ProcessStep 10 – Produce Final Periodic Monthly Statement

- After the payment is processed during the ACS end-of-day cycle, the final Periodic Monthly Statement (new application identifier MS) will be routed to the filer.
- The payment type indicator value (record identifier B of the MS application identifier) indicates the statement type:
- 	6 – Broker/Filer Periodic Monthly Statement or
- 	7 - Importer Periodic Monthly Statement or
- 	8 - Importer Combined Periodic Monthly Statement

## Periodic Monthly Statement Process

## Periodic Monthly Statement Process(Continued)

## Slide 37