# Presentation: 060150

## Training Presentation for the Comp Coordinators ModuleApril 2004

***Safety Management Information System***

***SMIS***

## Purpose of this Presentation

- This presentation explains how to use the Comp Coordinator module within SMIS’s Accident Reporting

## What is SMIS?

- Safety Management Information System = SMIS

- Tools within SMIS allow you to:

- Report injuries and illnesses

- File worker’s compensation claims

- Provide safety and health statistics and performance measures

- Distribute occupational safety and health information

## SMIS Features

**Accident Reporting** – Tool used to electronically report accidents and file worker’s compensation claims (CA-1s and CA-2s)

**DOI SafetyNet** – Comprehensive safety information source for the Safety and Health Community

**Safety Smart! - On Line** – Collection of hundreds of safety talks, posters, management articles, case studies

**Reference Library** – Collection of DOI safety reference materials

**DOI Safety Statistics** – Historical safety and health statistics and performance measures

**DOI Home Page** – Link to DOI’s web site

## Accessing SMIS

- First, we’ll fire-up a browser and start SMIS:

## Accessing Accident Reporting

**Accessing Accident Reporting**

- Next, we’ll start Accident Reporting

## Starting Comp Coordinators

**Starting Comp Coordinators**

- From the Accident Reporting screen, we can use the Comp Coordinators module

## Things You Can Do

**Review and Process Claims –** Allows you to process claims to electronically receive an “OWCP claim number”

**Comp Coordinator** – Allows you to add and set up compensation coordinators so they can use the Comp Coordinators module

**Claimant Profile** – Allows you to add persons who are not in the SMIS DOI personnel database so that an accident report can be created

**Proxy Access** – Allows you to add persons who can file a claim on behalf of an individual who is unable to file a claim for his or her self

## Things You Can Do

**Claim ID Tools** – Allows you to:
- Generate a claim ID for a new claim
- Look up claim IDs for a claimant

**Agency Alpha Codes** – Allows you to add or modify bureau organization locator codes

**Compensation Reports** – Two reports _**will be**_ available: View Report Status and Claims Last 30 Days

**Return to Login Page** – Returns you to the Login screen

**Exit** – Returns you to the SMIS home page

## Before You Can Do Anything...

**Before You Can Do Anything...**

- You must first log in

## Logging In

**UserID**

**Logging In**

## Logging In

**Logging In**

## Failed Log In

**Failed Log In**

## Pending Claims

**Pending Claims**

## Pending Claims

**Pending Claims**

## Pending Claims

**Pending Claims**

## Reviewing & Processing Claims

**Reviewing & Processing Claims**

## Reviewing & Processing Claims

## Reviewing & Processing Claims

**Reviewing & Processing Claims**

## Reviewing & Processing Claims

## Activity Menu Options

**Activity Menu Options**

## Comp Coordinator Option

- Allows you to:

- You must have the appropriate rights assigned to you to use this activity menu option

- Add and set up compensation coordinators so they can use the Comp Coordinators module

- Remove compensation coordinators so that they can no longer use the module
- Edit the claims that a compensation coordinator sees and whether emails are received when claims are submitted

## Adding Comp Coordinators Users

- Three steps to add compensation coordinators so they can use the Comp Coordinators module:

- Step 1 – Add basic user information and assign bureau-level access

- Step 2 – Assign sub-bureau level access

- Step 3 – Assign organization-level access

## Entering Basic Information – Step 1

**Entering Basic Information – Step 1**

## Entering Basic Information – Step 1

## Entering Basic Information – Step 1

## Entering Basic Information – Step 1

## Entering Basic Information – Step 1

## Understanding Access Levels

- You can restrict the claims that comp coordinators see and/or process by assigning them access to a specific organization, a sub-bureau, or bureau

- You limit access the most by assigning a comp coordinator access to a specific organization

- The “higher up” your access rights are, the more claims you will see and be able to process

- Access levels also determine the amount of emails you receive when people within a bureau, sub-bureau, or organization file claims

## Understanding Access Levels

**Understanding Access Levels**

## Assigning Bureau-level Access – Step 1

## Assigning Sub-bureau-level Access – Step 2

**Assigning Sub-bureau-level Access – Step 2**

## Assigning Organization-level Access – Step 3

**Assigning Organization-level Access – Step 3**

## Claimant Profile Option

- Allows you to add “records” for people (claimants) that need to file a claim but are not in the SMIS DOI personnel database

- Claimants may be regular (permanent or temporary) employees of DOI or non-DOI employees (such as volunteers or contractors)

- You cannot edit or delete information about persons once they file a claim for compensation

## Adding a Claimant Profile

**Adding a Claimant Profile**

## Allows you to set up persons who can file a claim on behalf of someone who is unable to file a claim for his or her self 

**Proxy Access Option**

- Assign the proxy to a single claimant

- Issue the person with proxy access a user ID and password

## Granting Proxy Access

**Granting Proxy Access**

## Claim ID Tools Option

- Allows you to do two things:
- Generate a new a claim ID
- Look up all the claims that someone has filed

- Create a claim ID if the person filing a claim
- Does not have access to email or the Internet
- Is not physically able to file his or her own claim

- Look up claim IDs if a claimant
- Forgot his or her claim ID
- Never received the e-mail revealing the claim ID

## Generating New Claim ID

**Generating New Claim ID**

## Looking Up Claim IDs

**Looking Up Claim IDs**

## Agency Alpha Codes Option

- Agency alpha locator codes are:
- Alphanumeric characters that represent an agency
- Assigned by individual bureaus to aid in routing OWCP-processed claims
- Appended to OWCP Major Agency Codes to identify origin of a claim

- You assign a code to a claim when reviewing and processing a claim

- You cannot delete or change an agency’s code
- Prevent further use of a code by marking it inactive

## Editing Agency Alpha Codes

## Editing Agency Alpha Codes

**Editing Agency Alpha Codes**

## For more information...

- Refer to *SMIS User Guide for the Comp Coordinators Module*
- Call Support at 303-236-7158