# Presentation: 531205

## Creating Presentations with PowerPoint 2003 for the PCHands-On Exercises

## Create a New Presentation

- Go to the Start menu  All Programs  Microsoft Office  Microsoft PowerPoint 2003
- In the “Getting Started” Task Pane on the right, choose “Create a new presentation”
- In the “New Presentation” Task Pane, choose “Blank presentation”

## Add Text to Your Title Slide

- Your first slide comes up by default in the “Title Slide” format
- To add a title to your slide
- Click in the ‘Click to add title’ box
- Type ‘My First Presentation’
- To add a subtitle to your slide
- Click in the ‘Click to add subtitle’ box
- Type ‘By: Your Name’
- Hit Enter and add a second line with your partner’s name if you would like

## Insert a New Slide

- Go to Insert  New Slide
- By default the layout of the new slide will be ‘Bulleted List’

## Bulleted List Slide

- Click on the title box and type in ‘Elements’
- Enter information into the Bulleted List
- Click inside the bulleted list box
- Type ‘Transition Metals,’ Press the ‘Enter’ key
- Press the ‘Tab’ key
- Type in ‘Titanium,’ Press ‘Enter’
- Press the ‘Tab’ key
- Type in ‘Symbol: Ti,’ Press ‘Enter’
- While holding down the ‘Shift’ key, press ‘Tab’
- Type in ‘Gold,’ Press ‘Enter’
- While holding down the ‘Shift’ key, press ‘Tab’
- Type ‘Noble Gases,’ Press ‘Enter’
- Continue the same way as with the transition metals, but add in the information shown

- Transition Metals
- Titanium
- Symbol: Ti
- Gold
- Noble Gases
- Helium
- Neon

## Insert a New Slide & Change Layout

- _Insert a New Slide & Change Layout_

- Go to Insert  New Slide
- Notice that the layout again defaults to “Bulleted List” and the “Slide Layout” Task Pane shows up on the right
- Click on the “Title Only” layout
- Note that when you hover over the layouts, you can see their names

- “Title Only” Layout

## Adding Clip Art to a Slide

- Click on the title area and type ‘This Slide Contains Clip Art’
- To switch to the “Clip Art” Task Pane...
- Click on the triangle to the right of the words “Slide Layout”
- Select “Insert Clip Art” from the drop down list
- Under “Search for” type in an item to search for
- Under “Search In” make sure that “Everywhere” is selected
- Under “Results should be” choose “All media types”
- Click the “Search” button
- Click on the item that you want to insert
- If time permits, try searching again with different parameters

- Click
- Here

## Using the Slide Master: Title Font

- Note: The Slide Master changes the appearance of all of your
- slides at once
- Go to View  Master  Slide Master
- To change the title font of all your slides
- Click on the ‘Click to edit Master title style’ box
- Go to Format  Font
- Change the font to be ‘Arial,’ size 40
- Make the font color blue
- Go back to View  Normal
- Notice that the title fonts of all your slides have changed

## Using the Slide Master: Bullets

- Go to View  Master  Slide Master
- To change the format of the bullets
- Click anywhere on the first level of the bulleted list
- Go to Format  Bullets and Numbering
- Select a bullet style
- Edit the rest of the levels in the same way. Try several numbering and bullet styles
- Go back to View  Normal
- Notice that all bulleted lists have the new bullet styles

## Viewing Your Presentation

- Save your Presentation! You are going to use this presentation for the second exercise
- You now have three slides in your presentation
- Use the different options in the view menu to view your presentation
- Go to View  Normal
- The main editing view
- Shows an outline of your presentation on the left and one slide on the right
- Click on the slides in the Outline or Slides list to view and edit other slides in the presentation
- Go to View  Slide Sorter
- Lets you see your full presentation
- Click and drag your slides to a different order
- Go to View  Slide Show
- Presents your slides
- Click the mouse or press the right arrow to advance to the next
- Press Esc to quit
- Look at the similar options using the small menu on the bottom left

## Background Colors and Textures

- Go to Format  Background
- Click on the empty Select box and choose ‘Fill Effects’
- Click on the ‘Gradient’ tab
- Make a two color gradient
- You can also make the background a Texture, Pattern, or Picture
- Click "OK"
- Choose ‘Apply to All’
- All of your slides will now have this new background

- Select Box

## Design Templates

- You may have noticed that when you made the colored background, you couldn’t see the text in your slide. Design Templates are predefined formats for your text and background.
- Go to the Task Pane, “Slide Design”
- Choose one that you like and click on it
- Notice that it takes over all the slides in the presentation
- Hit Ctrl-Z to undo
- Now, right-click on the design template that you like and choose “Apply to selected slides”
- Notice that it only affects the current slide
- Go to View  Master  Slide Master
- Notice that there are now multiple masters, one for the template and one with your other design changes
- Go to View  Normal to get out of the slide master

## Graphics: WordArt

- Go to the first slide in your presentation
- Click on the box that has your title ‘My First Presentation’
- Delete the existing title
- Click on the border of the title box so that it becomes more solid
- Press the ‘Delete’ key to remove the box
- Go to Insert  Picture  WordArt
- Choose the format of the WordArt
- Type in the text
- You can move around and resize your WordArt
- Notice that the title can no longer be viewed in the outline on the left.  This is normal for anything that you insert beyond the standard templates.

## Graphics: Importing Graphics from the Web

- Save your presentation
- Minimize PowerPoint
- Start up Netscape Navigator or Internet Explorer
- Go to http://www.nih.gov
- Right-click on the NIH logo in the upper left corner
- Choose ‘Save Image As’ or ‘Save Picture As’
- Save the image on the desktop
- Maximize PowerPoint
- Go to Insert  Picture  From File
- Navigate to the image that you saved on the desktop
- You can move, resize, and rotate this image

## Graphics: Screen Shots

- _Graphics: Screen Shots_

- To insert a Screen Shot of ‘My Computer’ into your presentation...
- Minimize PowerPoint
- Double click on ‘My Computer’
- Press Alt + Print Screen (This saves the screen shot into the clipboard)
- Go back into PowerPoint and insert a new slide at the end of your presentation, the format should be ‘Title Only’
- Go to Edit  Paste
- Optional second exercise (You can come back to this one)
- Go to http://www.washingtonpost.com and take a screen shot of a page with a picture
- Paste the page into another new slide
- Click on the image
- Use the crop tool to cut away all but the picture you want
- ‘Crop’ is located on the picture toolbar, which should appear when the screen shot is selected. If it does not, go to View  Toolbars  Picture

- Crop

## Multimedia: Slide Transitions

- Note: Slide transitions are animations
- between slides that appear in the slide
- show
- Go to the “Slide Transition” Task Pane
- Under “Apply to selected slides” choose a transition
- The current slide will give a preview of what the transition looks like
- If you’d like to see it again, press “Play” at the bottom of the Task Pane
- Click on “Apply to All Slides” at the bottom of the Task Pane
- Go to View  Slide Show to see what it will look like

- Remember to use the Esc key
- to exit the slide show

## Multimedia: Animation Schemes

- Note: Animations animate objects within your slide during a slide
- show
- Navigate to the slide with the bulleted list
- Go to the “Slide Design – Animation Schemes” Task Pane
- Select an animation scheme and see what it looks like
- If it does not preview, make sure the “AutoPreview” box is selected at the bottom of the Task Pane
- If you want to see it again, press “Play” at the bottom of the Task Pane
- Look at a few different schemes, and choose one that you like
- Click on “Slide Show” to see in context

## Drawing Tools

- This is a brief introduction to one of the drawing tools covered in
- the "PowerPoint Topics" course
- Click on the arrow tool at the bottom
- On your slide, click where you want the arrow to begin and, holding down the mouse button, drag to where you want it to end
- You can move, resize, delete, undo, and change the color
- For a full set of options, use the drawing toolbar at the bottom or go to Format  AutoShape

- Arrow

- Width

- Line Color