# Presentation: 816516

## “An Electronic Revolution in Federal HR Recordkeeping and Reporting”

## TOPICS

- STEWARDSHIP
- VISION
- CONCEPT OF OPERATIONS
- PROGRAM ACTIVITIES
- CURRENT EVENTS

## STEWARDSHIP

- Human Resources Technology Council
- Chartered by the Office of Personnel Management in 1997
- The guiding body for government wide HR information technology initiatives
- Comprised of senior HR, CIO and CFO officials from OPM and Federal Agencies

## STEWARDSHIP (Cont.)

- Administrative Support and Organizational Alignment with the OPM Office Merit Systems Oversight and Effectiveness (OMSOE)
- Financial Management support provided by OPM’s Offices of Chief Information Officer and the Chief Financial Office

## PROGRAM VISION

- Enable the use of human resources data by a variety of stakeholders
- Eliminate the need for a paper *employee record*
- Enable the electronic transfer of HR data
- Streamline and improve Government-wide reporting
- Complement and incorporates agency Human Resource Information System (HRIS) capabilities

## PROGRAM VISION (Cont.)

- Reduce the cost to perform activities that require use of the OPF
- Increase the percent of time available for value-added HR Services
- Reduce the amount of time to needed to collect and compile OPM workforce reports
- Provide critical functionality and data to enable the Federal Retirement Systems Modernization (RSM)

## CONCEPT OF OPERATIONS

- The Federal HR Data Network will
- Enable employee information to be captured and maintained throughout his/her career
- Minimize redundant data entry
- Support a variety of input sources and methods
- Enable authorized users access to information regardless of their physical location

## REENGINEERING ACTIVITIES

- Established roles and responsibilities:
- Led by the HR-DN Program Office
- In partnership with American Management Systems (AMS)
- Augmented by interagency work groups and OPM
- Guidance and oversight provided by the HRTC Planning Committee
- Includes ten distinct, yet interwoven activities

## REENGINEERING ACTIVITIES

- Work Group and Contractor Activities include:
- Benchmarking public & private-sector models
- Defining OPM's data requirements
- Determining the official employee record data
- Defining necessary regulatory changes
- Determining HR-DN security standards
- Determining whose data is included in the HRDN

## REENGINEERING ACTIVITIES

- Work Groups and Contractor Activities also include:
- Determining methods for conversion of paper records
- Identifying required changes to agency HR process and HRIS environments
- Identifying alternatives for the HR-DN information technology architecture

## BENCHMARKING APPROACH

- Identified relevant public and private sector models:
- _Cross-Organizational Data Exchange_ – AXA Financial Services
- _Data Warehouse_ – New Jersey Department of Environmental Protection
- _Paper to Paperless Migration_ – USAF Personnel Automated Records Information System, DODEA Electronic Official Personnel File System

## OFFICIAL EMPLOYEE RECORD (OER) DATA REQUIREMENTS

- Define employee data for the electronic Official Employee Record (OER) to replace the paper Official Personnel File (OPF)
- Ensure that the electronic OER maintains purpose of the OPF
- To document an employee’s federal career
- To protect the employee’s rights and benefits

## OFFICIAL EMPLOYEE RECORD (OER) DATA REQUIREMENTS

- Streamline the amount of information being collected
- Determine what, if any, Government-wide statutes, regulation, and policy changes are required

## OFFICIAL EMPLOYEE RECORD (OER) DATA REQUIREMENTS

- Workgroup comprised of agency representatives began meeting in November 2000
- Using Digital OPF Dictionary as baseline
- Identification of processes, related issues and data elements identification is underway
- Completed in June 2001

## OPM DATA REQUIREMENTS

- Determined what data OPM requires
- Baseline catalog
- Reengineered for the HR-DN
- Determined business improvement opportunities for OPM
- Is part of the HR-DN Data Dictionary and Data Model

## PERSONNEL/PAYROLL SYSTEMS ASSESSMENTS

- Department of Agriculture (National Finance Center)
- Department of Defense
- United States Postal Service
- Department of the Interior
- General Services Administration
- Department of Veterans’ Affairs

## HR-DN PROGRAM SUMMARY

- 2 - 4 years in development
- Will reduce or eliminate labor-intensive records maintenance and data gathering workloads
- Will radically improve Federal HR record keeping
- Government-wide stakeholders will benefit

## OPEN FORUM

**One Lafayette Centre - North**
**1120 20th St N.W. Suite 300**
**Washington, DC 20036**
**www.opm.gov/hrdn**