# Presentation: 005481

## Welcome to the

**Johnson Space Center**
** ****Pre-Proposal Conference**
** ****for the Center Institutional Safety Services (CISS) Contract**
**RFP No. NNJ08239192R **

## Restrooms are directly behind you and outside directly across the hallway from this room
Fire exits are located in the front of the room and side exit door.  In the event of a fire, you must exit the building and move at least 150 ft. away from the building

- Fire exits are located in the front of the room and side exit door.  In the event of a fire, you must exit the building and move at least 150 ft. away from the building

**Safety and Administrative Information**

**Fire Exits**

**Fire Exit**

**Restrooms**

## 08:30 	Registration	L. Carr	SEB Administrative Support
09:00 	Welcome Remarks	V. Jankowski	Contracting Officer
09:10	Opening Remarks 	D. Johnson	JSC Procurement Director	
09:15 	S&MA Remarks	D. Loyd	JSC Safety and Test Operations Chief
09:30 	RFP Overview                 V. Jankowski 	Contracting Officer
10:00 	SOW Overview 	D. Clem 	SEB Lead for Safety and Test 				Operations
11:00	Proposal Instructions    A. Huynh 	SEB Chairperson      Overview	
11:20	Pricing Overview	H. Rocha	JSC Procurement Pricing
11:35	Proposal Evaluation	A. Huynh	SEB Chairperson
		Overview
11:45	Site Tour Overview	J. Taylor	Safety and Test Operations
12:00 	Lunch (on your own)
12:50 	Bus Loading for Tour 	K. Chevalier	SEB Lead for Center Operations
01:00	Bus Departing SCH
04:00	Bus Returning to SCH	

**09:00 ****	****Welcome Remarks****	****V. Jankowski****	****Contracting Officer**
**09:10****	****Opening Remarks ****	****D. Johnson****	****JSC Procurement Director****	**
**09:15 ****	****S&MA Remarks****	****D. Loyd****	****JSC Safety and Test Operations Chief**
**09:30 ****	****RFP Overview                 V. Jankowski ****	****Contracting Officer**
**10:00 ****	****SOW Overview ****	****D. Clem ****	****SEB Lead for Safety and Test ****	****	****	****	****Operations**
**11:00****	****Proposal Instructions    A. Huynh ****	****SEB Chairperson ****     Overview****	**
**11:20****	****Pricing Overview****	****H. Rocha****	****JSC Procurement Pricing**
**11:35****	****Proposal Evaluation****	****A. Huynh****	****SEB Chairperson**
**	****	****Overview**
**11:45****	****Site Tour Overview****	****J. Taylor****	****Safety and Test Operations**
**12:00 ****	****Lunch (on your own)**
**12:50 ****	****Bus Loading for Tour ****	****K. Chevalier****	****SEB Lead for Center Operations**
**01:00****	****Bus Departing SCH**
**04:00****	****Bus Returning to SCH****	**

**Agenda**

## Welcome Remarks

**Venessa L. Jankowski**
**Contracting Officer**

## Welcome Remarks

- These slides are not to be interpreted as a comprehensive description of all requirements of the solicitation
- To the extent there are any inconsistencies between this briefing and the solicitation, the solicitation governs

## Welcome Remarks (cont’d)

- Today’s presentation will follow a written script in order to avoid preferential treatment toward those attending
- Attendees may submit  any questions in writing on forms provided at the registration desk
- Official responses to questions will be posted on both the NAIS (EPS) CISS and JSC CISS procurement webpages
- _[http://prod.nais.nasa.gov/cgi-in/eps/bizops.cgi?gr=D&pin=73](http://prod.nais.nasa.gov/cgi-in/eps/bizops.cgi?gr=D&pin=73)_
- _[http://procurement.jsc.nasa.gov/ciss/default.asp](http://procurement.jsc.nasa.gov/ciss/default.asp)__ _

## Opening Remarks

**Procurement at JSC**
**Debra L. Johnson**
**JSC Procurement Director**

## Contract Relationships:  
A Working Guide

Civil Servants and Contractor Employees

- Contract Relationships:
- A Working Guide
- Civil Servants and Contractor Employees

## S&MA Remarks

**David T. Loyd**
**JSC Safety and Test Operations Chief**

## Safety & Mission Assurance Office

## Safety & Test Operations Division

**NS/Safety & Test Operations **
**Division**
- Chief – David T. Loyd
- Deputy Chief – Stacey A. Menard
- Division Secretary –
- Gwendolyn Urps

**NS3/Safety & Mission **
**Assurance Office – WSTF**
- Chief – Diane McLaughlin
- Office Secretary –
- Juliana Barajas/RCJV

**NS23/Analysis &**
**Investigation Team**
- Team Lead –
- Michael Hulet

**NS22/Systems **
**Safety Team**
- Team Lead –
- Wayne Gremillion

**NS21/Program **
**Assessment Team**
- Team Lead –
- Elmer Johnson

**Occ & System Safety **
**Quality Engineering**
**Emergency Services**
**Management Systems**
**Audit & Corrective Action**

**Procedure & Policy **
**Occupational Safety**
**Voluntary Protection Program (VPP) Coordination**
**Training & Awareness**

**Test Safety**
**Pressure Systems **
**Fire Protection**
**Construction Safety**
**Facility Risk Management**** **

**Mishap/Close Call Investigation**
**Hazard Abatement Planning**
**Information Systems**
**NASA Safety Reporting System **
**Procurement**

## Future Vision of Institutional Safety

**Future Vision of Institutional Safety**

- 	The CISS Contract is a principle partner in meeting our Strategic Goal for the future of JSC Institutional Safety:
*	**“**Ensure a safe work environment for JSC’s people and property”*
- Improve safety behavior through increased awareness of safety requirements and improved accountability measures
- Improve the timeliness and quality of mishap investigations
- Integrate risk-based analysis into facility management decision-making to optimize risk trades based on available funding

## Challenging Work Environment  

**Challenging Work Environment  **

- The JSC work environment is multifaceted, involving diverse hazards from the office, to industrial work areas, to the most advanced laboratories and test systems
- The demands of the NASA mission provides unique opportunities in new and emerging technology (e.g., nanotechnology, gamma irradiation, etc.)
- With an aging infrastructure, many of its facilities have presented unique challenges to maintaining a safe workplace

## Management Challenges  

**Management Challenges  **

- 	The JSC work environment demands CISS contract leadership agility to identify and manage the risk in a creative, proactive, and cost effective manner by:
- Establishing relationships that encourage a safe work environment with personnel at the Center
- Performing data analysis that quickly recognizes trends in safety performance
- Recommending better performance indicators of changes in risk at the center
- Understanding the latest tools and techniques available to improve safe work conditions and behaviors
- Assisting NASA to prioritize resources in a manner most effective at reducing the Center’s mishap risk

## Skills Necessary for Institutional Safety  

**Skills Necessary for Institutional Safety  **

- 	With these challenges in mind, JSC must have institutional safety resources which can assist NASA management in:
- Assessing adherence to regulatory requirements and JSC policy, and communicating options for compliance
- Reviewing complex systems and operations for potential hazards and providing effective options for hazard elimination or control
- Providing timely and relevant promotion of safety awareness
- Developing and implementing thoughtful strategies on safety and fire system investments
- Suggest Center safety performance measurements
- Responding to mishaps, monitoring associated corrective actions, and targeting lessons to those most affected

## RFP Overview

**Venessa L. Jankowski**
**Contracting Officer**

## Points of Contact:
Contracting Officer: 
Venessa L. Jankowski
venessa.jankowski-1@nasa.gov, 
281-483-1415
Center Institutional Safety Services web address:  
http://procurement.jsc.nasa.gov/ciss/default.asp
Click on the “Anonymous Questions to Contracting Officer” link to submit a question

- Contracting Officer:
- Venessa L. Jankowski
- _[venessa.jankowski-1@nasa.gov](mailto:venessa.jankowski-1@nasa.gov)__, _
- 281-483-1415
- Center Institutional Safety Services web address:
- _[http://procurement.jsc.nasa.gov/ciss/default.asp](http://procurement.jsc.nasa.gov/ciss/default.asp)_
- Click on the “Anonymous Questions to Contracting Officer” link to submit a question

**Request for Proposal (RFP) Overview**

## Ombudsman (NFS 1852.215-84):  “...before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution ... If resolution cannot be made by the contracting officer, interested parties may contact the installation ombudsman ...” 
Installation Ombudsman:  Lucy Kranz, Associate Director (Management), Building 1, Room 957B, telephone 281-483-0490

- Installation Ombudsman:  Lucy Kranz, Associate Director (Management), Building 1, Room 957B, telephone 281-483-0490

**Request for Proposal (RFP) Overview**

## Procurement Schedule (subject to change)
 3/12/08	Industry Day
 5/14/08	Release Draft RFP
 5/21/08 Pre-proposal Conference 
 5/23/08 Questions/Comments from DRFP Due
 7/03/08 Release Final RFP
 7/14/08 Last Date Questions will be Accepted
 7/31/08 Past Performance Volume II Due
 8/07/08 Proposals (Volumes I, III, IV) Due
 2/13/09 Contract Award 
 4/01/09 Contract Start

**Procurement Schedule (subject to change)**
** ****3/12/08****	****Industry Day**
** ****5/14/08****	****Release Draft RFP**
-  5/21/08 Pre-proposal Conference
-  5/23/08** **Questions/Comments from DRFP Due
-  7/03/08 Release Final RFP
-  7/14/08 Last Date Questions will be Accepted
-  7/31/08 Past Performance Volume II Due
-  8/07/08 Proposals (Volumes I, III, IV) Due
-  2/13/09 Contract Award
-  4/01/09 Contract Start

## RFP Overview (cont’d) 

- Official RFP and subsequent amendments take precedence over this conference
- Anticipated release date:  7/03/08
- Procuring: Center Institutional Safety Services
- Competition:  8(a) set-aside
- Period of Performance:
- Estimated Phase-In Period:  2/15/09 to 3/31/09
- Basic Contract:  4/1/09 to 3/31/12
- Single two-year option:  4/1/12 to 3/31/14

## RFP Overview (cont’d)

- Type of Contract:  Time and Materials Contract 			   with Award Fee Feature
- A time-and-materials contract provides for acquiring supplies or services on the basis of— (1) Direct labor hours at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit; and (2) Actual cost for materials
- Award Fee Feature
- Award Fee based on Government-provided fixed rate multiplied by labor hours authorized per Task Orders

## When reading the RFP, note that:
Important information is contained in SF33 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document
Clauses incorporated by reference have the same force and effect as if they were included in their full text
Section J includes important documents, exhibits, and other attachments 
Award Fee Plan, Wage Determination Data, Property Lists, Government Furnished Information, and Data Requirements

- When reading the RFP, note that:
- Important information is contained in SF33 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document
- Clauses incorporated by reference have the same force and effect as if they were included in their full text
- Section J includes important documents, exhibits, and other attachments
- Award Fee Plan, Wage Determination Data, Property Lists, Government Furnished Information, and Data Requirements

## RFP Highlights (cont’d)

- Central Contractor Registration
- Offeror responsible for updating and/or completing company information **prior to proposal submission**
- Processing time, which normally takes 48 hours, should be taken into consideration when registering. **Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation**
- Contractor is responsible for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data

## RFP Highlights (cont’d)

- Associate Contractor Agreements
- Interface arrangement to establish and maintain effective working relationships with the other JSC Contractors
- Facilities Operations Support Services Contract
- Facility Project Management & Engineering Services Contract
- Protective Services Contract
- Environmental Support Services Contract
- Occupational Medicine Occupational Health Contract
- Others as required
- Establish the means for coordination and exchange of information with associate Contractors
- Engage in cooperative relationships that facilitate effective management of overall center operations
- Establish formal guidelines to address coordination, cooperation, and communication

## Government Furnished Equipment/Facilities/Services
Bench Stock—Listed in Section J, Contractor will replace
Installation Accountable Government Property – Listed in Section J, Government will provide
Critical Spares—Listed in Section J,  Government will restock
Work Space—Bldg 226, Bldg 226N, and Bldg 25
IT Support— workstations and telephones for personnel including technical support
Miscellaneous Services—on-site services (print shop, cafeteria, recreation center, etc.)
Contractor shall furnish EVERYTHING ELSE required to do the job

- Government Furnished Equipment/Facilities/Services
- Bench Stock—Listed in Section J, Contractor will replace
- Installation Accountable Government Property – Listed in Section J, Government will provide
- Critical Spares—Listed in Section J,  Government will restock
- Work Space—Bldg 226, Bldg 226N, and Bldg 25
- IT Support— workstations and telephones for personnel including technical support
- Miscellaneous Services—on-site services (print shop, cafeteria, recreation center, etc.)
- Contractor shall furnish EVERYTHING ELSE required to do the job

## RFP Highlights (cont’d)

**Wage Determination Information**
- Service Contract Act (FAR 52.222-41):
- Requires a Department of Labor Wage Determination for nonexempt employees performing services (FAR 22.1001)
- Establishes the minimum Wages & Fringe Benefits
- Solicitation contains Wage Determination (WD):
- WD 2005-2516 Rev 5 – Harris County, TX
- Nonunion nonexempt service employees
- A new Wage Determination will be incorporated annually per DRD on the anniversary date of the contract
- Wage & Fringe Benefit information submitted in the proposal for nonexempt employees must include a direct match to the appropriate wage determination

## RFP Highlights (cont’d)

- It is the intent of the Government to award without discussions
- Offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint
- The Government reserves the right to conduct discussions
- If discussions are to be held, those offerors who have made it to competitive range will:
- Enter Discussions and have opportunity to correct weaknesses
- Be requested to resubmit the SF33 with Final Proposal Revisions (FPR) which will include clearly marked changes

## Proposal Overview

- Proposal Structure
- Acknowledgment of receipt of all amendments
- Volume I –Mission Suitability
- This volume will include technical and management approach, solutions to scenarios, as well as:
- Management Plan—including Section L, Att. L-2, _Key__** **__Personnel_
- Safety & Health Plan
- Phase-In Plan
- Quality Plan
- Total Compensation Plan
- Conflict of Interest Plan
- Plans are excluded from page count

## Proposal Overview (cont’d)

- Volume II—Past Performance
- In addition to self assessment narrative, include:
- RFP  Attachment L-1 : Past Performance References
- Volume III—Cost
- Other than Certified Cost and Pricing Data
- Templates for submitting cost data provided in Sec. L
- Volume IV— Model Contract
- SF33
- Contract Clauses (Sections A - K)

## Proposal Overview (cont’d)

- Proposal Delivery Procedures:
- Volume II - Past Performance and Reference Information
- Past performance references (Sec L, Attachment L-1) _**are due**_ at JSC by 1:30 p.m. July 31, 2008
- Volume II_** MUST**_ be received at JSC by 1:30 p.m. July 31, 2008
- Volume I - Mission Suitability, Volume III - Cost/Price, Volume IV - Model Contract and acknowledgement that all amendments have been received
_**MUST**_** **be received at JSC by 1:30 p.m. August 7, 2008

## Proposal Overview (cont’d)

- Proposal Delivery Procedures:
- Mail or commercial carrier.  Must reach JSC, Bldg 421-Central Receiving by 1:30 p.m.
- For hand deliveries:
- Deliveries should be coordinated with Venessa Jankowski beforehand
-  Deliveries shall be** **made_** ONLY **_** **through Gate 4  to Post 12
- Company Rep is encouraged to verify with the Contacting Officer that an authorized civil service point of contact has been requested to accompany the Rep for the remainder of the delivery process
- Proposals **MUST **be delivered to JSC, Bldg 421-Central Receiving no later than 1:30 p.m.

## Have a question on Draft or Official RFP? 
Offerors may submit written questions to the Contracting Officer, Venessa Jankowski, or Anonymous Q link via the JSC CISS website
Responses to written questions will be posted on the NAIS (EPS) CISS and JSC CISS webpages
Offerors are solely responsible for ensuring the Contracting Officer acknowledges receipt of all written questions (e.g., reply via e-mail)
No verbal questions will receive an official response from the Government

- Offerors may submit written questions to the Contracting Officer, Venessa Jankowski, or Anonymous Q link via the JSC CISS website
- Responses to written questions will be posted on the NAIS (EPS) CISS and JSC CISS webpages
- Offerors are solely responsible for ensuring the Contracting Officer acknowledges receipt of all written questions (e.g., reply via e-mail)
- No verbal questions will receive an official response from the Government

**Communications**

## SOW Overview

**Dan L. Clem**
**SEB Lead for Safety and Test Operations**

## Statement of Work, 12 Sections 

**Mission of Safety & Test Operations Division**
- 	Help line management and employees in reducing and preventing injuries and damage to NASA equipment
- CISS contractor supports Safety and Test Operations Division in accomplishing its mission:
- Provide reviews, audits, inspections, and consultation
- Assure NASA, Local, State, and Federal safety requirements are met
- Provide training & manage safety data
- Maintain fire protection systems

## Statement of Work, 12 Sections

- The CISS Contract will differ from the existing Safety and Fire Services (SFS) Contract.  Significant changes include, but are not limited to, the following:
- The SFS Contract provides emergency response by Fire Protection Specialists.  This service will move to another contract and will not be included in the CISS Contract
- The SFS Contract includes the operation of the JSC Safety Learning Center (SLC).  While the CISS Contract will continue to teach safety courses in the SLC, JSC Human Resources will administer the SLC rather than the CISS Contract
- The SFS Contract has six government vehicles provided for the contractor use.  The CISS Contract will provide no government vehicles or fuel for contract use
- On the SFS Contract, the Government furnishes man-lift support.  In the CISS Contract the Contractor will be required to provide all needed man-lift support
- The SFS Contract includes extra preventive maintenance for important or critical buildings.  The CISS contractor will perform maintenance according to code only

## Statement of Work, 12 Sections 

- JSC is an OSHA VPP “Star” Site
- VPP (Voluntary Protection Program) is an OSHA program designed to be partners with management and labor for a safer, healthier work environment
- Promotes effective safety and health programs comprised of 4 major elements
- Results in injury or illness rates lower than industry average
- Demonstrates a commitment of management and employees
- Currently has over 1500 sites approved by OSHA in United States

## For More information on VPP see:
Department of Labor-OSHA  (www.osha.gov/oshprogs/vpp/)
VPP Participants Association (www.vpppa.org/)

- Department of Labor-OSHA  (_[www.osha.gov/oshprogs/vpp/](http://www.osha.gov/oshprogs/vpp/)__)_
- VPP Participants Association (_[www.vpppa.org/](http://www.vpppa.org/)__)_

**Statement of Work, 12 Sections **

## SOW Section 1: Management  

- Manage the effort to efficiently accomplish the work and achieve the required level of performance
- Establish an ISO-compliant Quality Management System for the contract
- Establish a training and certification program for your employees
- Have at least one each on your staff:
- Registered as Professional Engineer in the state of Texas
- Registered as a Professional Engineer, specialty in Fire Protection Engineering in the state of Texas
- Registered as Certified Safety Professional

## SOW Section 1: Management (Cont’d)  

- Have company certified by the Texas Commission on Fire Protection for fire protection system maintenance – **by Contract Start Date**
- Ensure the protection of the environment
- Ensure the safety and health of your employees
- Establishing an exemplary “Star” quality safety and health program
- Develop and follow your Safety and Health Plan
- Follow NASA safety and health policies and requirements, including JPR 1700.1 JSC Safety and Health Handbook

## SOW Section 1: Management (Cont’d)

- Safety and Health (Cont’d)
- Follow and monitor compliance to all Federal, State, and local regulations and other applicable consensus standards for safety and health
- Contract Phase-In:
- You must implement your approved Safety and Health Plan from contract start date
- Stop Work Orders:
- If any work is done unsafely or unsafe conditions are discovered and not corrected; the “Stop-Work Order” (FAR 52.242-15) is invoked

## SOW Section 2: Engineering Analysis and Support

- Review design documents (new and modified facilities & equipment) to ensure safety and fire protection issues are addressed
- Ensure all safety and fire protection requirements are met
- Participate in design and readiness review teams
- Coordinate with Occupational Health as necessary
- Assess construction safety

## SOW Section 2: Engineering Analysis and Support (Cont’d)

- Ensure cranes and lifting operations meet unique NASA requirements
- Ensure fire protection equipment meets established codes and unique NASA requirements
- Conduct annual safety and fire protection surveys and studies and prepare the S&MA Project Submittal Request Report
- Ensure explosives and pyrotechnics meet unique NASA requirements
- Provide Safety Consultation
- Teach JSC-Specific Safety Classes

## SOW Section 3: Verification Audits and Inspections 

- Audit JSC line organizations and contractors annually to assess compliance with JSC’s Safety & Health Program
- Inspect all JSC facilities annually
- Stagger schedule so the buildings are inspected in a different season each year to find seasonal hazards
- Provide inspection and audit reports, which factor into JSC’s annual VPP Self Evaluation
- Audit Facility Baseline Documentation
- Track findings to closure

## SOW Section 4: Mishap Investigation 

- NASA uses the term “mishap” rather than “accident.”  JSC includes property damage as well
- Ensure that mishap scene and evidence are preserved for the investigation
- Facilitate and support investigations
- Operate an area for mishap investigation boards
- Provide guidance on mishap and close call investigations and ensure investigations meet NASA requirements
- Track mishap reports to closure

## SOW Section 4: Mishap Investigation (Cont’d)

- Investigate Safety Action Hotline reports
- JSC maintains a hotline for employees to report hazards in a confidential manner
- Replenish NASA Safety Reporting System (NSRS) and Close Call forms
- NSRS is an agency-wide anonymous hazard reporting system
- Close Call System is a JSC system for reporting near-misses or hazards in a confidential manner

## SOW Section 5: Safety Awareness & Motivation

- Provide safety awareness products, such as newsletters, posters, give-aways, etc.
- Develop, coordinate, and implement safety awareness activities and campaigns aimed at motivating employees to be safe on the job and at home
- Maintain existing safety library with current educational materials

## SOW Section 6: Fire Protection Systems Maintenance Services

- The contractor is responsible for maintenance and incidental repair of fire detection and suppression systems at JSC, SCTF, and Ellington Field
- Maintain Fire Detection and Suppression Systems
- Inspect, test, and maintain all fire detection and suppression systems as described in the appropriate NFPA code and any other applicable standard

## SOW Section  6: Fire Protection Systems Maintenance Services

- Maintain engineering drawings and records of fire detection and suppression systems
- Oversee acceptance testing and connection of new or modified fire detection and suppression systems
- Provide necessary bench stock, vehicles, and equipment
- Provide necessary lift support

## SOW Section  7: Safety Information Management

- Collect, maintain, and analyze JSC safety data and records of CISS contract activity – electronic and paper
- Follow the Privacy Act of 1974 and NPR 1441.1, *NASA Records Retention Schedule*
- Maintain data security
- Provide reports
- Maintain safety web-page

## SOW Section  7: Safety Information Management (Cont’d)

- Maintain databases
- Enter initial reports and investigation results
- Ensure data quality
- Follow up on inadequate or delinquent reports
- Provide status reports and meet performance standards
- NASA Incident Reporting & Information System (IRIS):
- Agency-wide tracking system, off-the-shelf system by Ex3 Inc., customized to NASA requirements
- JSC data systems augment IRIS
- For more information, see _[http://www.ex3.com](http://www.ex3.com/)_
- Local JSC databases:
- Mishap
- Close Call
- Hazard Abatement Tracking System
- Projected consolidated database

## SOW Section  7: Safety Information Management (Cont’d)

- CISS action tracking
- Safety Action Hotline records
- Building files:
- Official records of all scheduled work that has been done by the CISS contractor for the facility as described in the SOW. For example, surveys, audit reports, design review results, and operational procedures reviewed
- Includes information developed by other JSC organizations that will have a bearing on safety of those facilities
- Fire protection system maintenance and repair records

## SOW Section  8: NASA Safety Training Center (NSTC)

- Provide safety training to all NASA Centers to support both institutional and space flight program objectives
- Operate the NSTC
- Interface with NASA Safety Center and other Centers.  Keep the COTR apprised of these discussions
- Develop, Present, and Maintain safety training courses
- Provide instructors for all classes by securing access to qualified adjunct instructors, or from qualified engineers assigned to contract
- New course development requires approval by NASA Safety Center, during budget process

## NASA Centers

## SOW Section  8: NASA Safety Training Center (NSTC) (cont’d)

- Conduct an Annual Training Needs Survey
- Develop proposed training schedule based on the survey
- Maintain training records in NASA’s training system, currently SATERN (System for Administration, Training, and Educational Resources for NASA)
- Note:  Budget for the NSTC is from NASA Safety Center and out of JSC’s direct control

## SOW Section  9: Safety Program Development and Evaluation

- Encouraged to recommend improvements to JSC's Safety Program
- Implement program improvements as directed
- Recommend changes to JPR 1700.1 to keep current with higher level requirements and good safety practice

## Review Agency-level safety requirements and standards
Review proposed Federal Register safety-related changes to assess impact on JSC
Analyze data and measure the performance of JSC's Safety and Health Program

- Review proposed Federal Register safety-related changes to assess impact on JSC
- Analyze data and measure the performance of JSC's Safety and Health Program

**SOW Section  9: ****Safety Program Development and Evaluation ****(Cont’d)**

## SOW Section 10: Test Safety

- Includes hazardous hardware tests and tests involving human subjects
- Review test documents such as plans, procedures, and hazard analyses
- Participate in test readiness reviews for test approval
- Monitor human tests and selected hardware tests
- Support the JSC Committee for the Protection of Human Subjects
- Ensure JSC and NASA requirements are met
- May require international travel

## SOW Section 11: Administer Lockout/Tagout Equipment 

- JSC has standardized lockout/tagout program, which includes centralized issuing of locks and other lockout/tagout devices
- Maintain and account for an inventory of lockout and tagout devices that meet JSC and OSHA requirements
- Issue lockout and tagout devices to organizational and contractor representatives
- Representatives are responsible for issuing devices to users
- NOT required to keep track of where and how the locks are used

## SOW Section 12: Special Projects 

- No Section 12 work is authorized without approval from CO
- Routine, unexpected repairs and modifications exceeding $5K
- Year end upgrades to modernize JSC’s fire protection systems
- Other Special Projects (authorized by separate task order).  Examples include:
- New Safety Databases
- Safety surveys or tools
- Special safety studies
- Other safety-related initiatives

## Proposal Instructions Overview

**Anh H. Huynh**
**SEB Chairperson**

## Section L - Proposal Instructions

- Section L provides essential information about what to include in your proposal and how to organize the information
- Proposals should demonstrate overall understanding of requirements & convey your companies capabilities
- Do not simply repeat our statement of work
- Proposals should include 4 volumes
**Volume I – Mission Suitability**
- Restricted to 100 pages
- Management Plan, Total Compensation Plan, Quality Plan, Phase-in Plan, Conflict of Interest Plan, and Safety and Health Plan will be attachments to this volume, but are not included in page count
**Volume II – Past Performance**  (No page restriction)
**Volume III – Cost**   (No page restriction)
**Volume IV – Model Contract **(No page restriction)

## Volume I – Mission Suitability
Technical Approach
Detailed approach to accomplishing each SOW item
Innovation, when substantiated, is good
Include skill mix and staffing.  Substantiate any differences with Government estimate
Proposed solutions to two hypothetical safety scenarios 
Overall Management Approach
Approach to establishing Associate Contractor Agreements
Key Personnel Resumes, Sec L, Attachment L-2
Attachments:
Management Plan
Total Compensation Plan
Quality Plan
Phase-In Plan
Conflict Of Interest Plan

- Technical Approach
- Detailed approach to accomplishing each SOW item
- Innovation, when substantiated, is good
- Include skill mix and staffing.  Substantiate any differences with Government estimate
- Proposed solutions to two hypothetical safety scenarios
- Overall Management Approach
- Approach to establishing Associate Contractor Agreements
- Key Personnel Resumes, Sec L, Attachment L-2
- Attachments:
- Management Plan
- Total Compensation Plan
- Quality Plan
- Phase-In Plan
- Conflict Of Interest Plan

**Section L - Proposal Instructions (cont’d)**

## Volume I – Mission Suitability (Cont’d)
Safety and Health
Safety and Health Plan
Statement of past safety performance for similar contracts
OSHA citations during past 5 years and corrective actions taken
Records of recordable injuries and illnesses
If you propose a joint venture, provide the same information for each subcontractor company
Statement of past environmental performance
Environmental citations during the past 5 years and corrective actions taken
If you propose a joint venture, provide the same information for each subcontractor company
List of safety and health insurance carriers during past 5 years
Point of contact information for carriers (please notify carriers that NASA will be contacting them, to prevent delay of data release)
Certification Letter from Workers Compensation Insurance Carrier

- Safety and Health
- Safety and Health Plan
- Statement of past safety performance for similar contracts
- OSHA citations during past 5 years and corrective actions taken
- Records of recordable injuries and illnesses
- If you propose a joint venture, provide the same information for each subcontractor company
- Statement of past environmental performance
- Environmental citations during the past 5 years and corrective actions taken
- If you propose a joint venture, provide the same information for each subcontractor company
- List of safety and health insurance carriers during past 5 years
- Point of contact information for carriers (please notify carriers that NASA will be contacting them, to prevent delay of data release)
- Certification Letter from Workers Compensation Insurance Carrier

**Section L - Proposal Instructions (cont’d)**

## Volume II – Past Performance
Send Reference forms (Sec L, Attachment L-1) to three recent and relevant references
Government contracts are preferred but not mandatory
Your references must complete the forms and send them to NASA directly by the cutoff date (this is your responsibility)
If you propose a joint venture, provide the same information for each team member or subcontractor company
Provide on the first page of Sec L, Attachment L-1:
Company names, addresses, and point of contact information for the three references mentioned above
Company names, addresses, and point of contact information for two additional references
Reference forms not required

- Send Reference forms (Sec L, Attachment L-1) to three recent and relevant references
- Government contracts are preferred but not mandatory
- Your references must complete the forms and send them to NASA directly by the cutoff date (this is your responsibility)
- If you propose a joint venture, provide the same information for each team member or subcontractor company
- Provide on the first page of Sec L, Attachment L-1:
- Company names, addresses, and point of contact information for the three references mentioned above
- Company names, addresses, and point of contact information for two additional references
- Reference forms not required

**Section L - Proposal Instructions (cont’d)**

## Volume III – Cost
Carefully follow all cost/pricing instructions included in Section L
Use Excel spreadsheets provided for reporting of cost data
See Government Standard Labor Categories and map your labor categories to this list
Government estimate of the skill mix is provided as a reference
Volume IV – Model Contract
Three (3) original signed Standard Form 33’s
Sections A-J, with all fill-ins completed 
Section K, Representations and Certifications with all fill-ins completed

- Carefully follow all cost/pricing instructions included in Section L
- Use Excel spreadsheets provided for reporting of cost data
- See Government Standard Labor Categories and map your labor categories to this list
- Government estimate of the skill mix is provided as a reference
- Volume IV – Model Contract
- Three (3) original signed Standard Form 33’s
- Sections A-J, with all fill-ins completed
- Section K, Representations and Certifications with all fill-ins completed

**Section L - Proposal Instructions (cont’d)**

## Pricing Overview

**Herbert Rocha**
**JSC Procurement Pricing**

## Pricing Overview

## Pricing Overview (cont’d)

**Pricing Overview (cont’d)**

## Pricing Overview (cont’d)

**Pricing Overview (cont’d)**

## Pricing Overview (cont’d)

**Pricing Overview (cont’d)**

## Pricing Overview (cont’d)

**Pricing Overview (cont’d)**

## Pricing Overview (cont’d)

**Pricing Overview (cont’d)**

## Pricing Overview (cont’d)

**Pricing Overview (cont’d)**

## Pricing Overview (cont’d)

**Pricing Overview (cont’d)**

## Pricing Overview (cont’d)

**Pricing Overview (cont’d)**

## Proposal Evaluation Overview

**Anh H. Huynh**
**SEB Chairperson**

## Evaluation Factors for Award
Mission Suitability Factor
Technical Approach				500 Points 
Management Organization and Approach	400 Points
Safety and Health 				100 Points
Past Performance Factor
Cost Factor

“Mission suitability and past performance when combined are significantly more important than cost.  Mission Suitability and Past Performance are approximately equal in importance.”

- Evaluation Factors for Award
- Mission Suitability Factor
- Technical Approach				500 Points
- Management Organization and Approach	400 Points
- Safety and Health 				100 Points
- Past Performance Factor
- Cost Factor
- “Mission suitability and past performance when combined are significantly more important than cost.  Mission Suitability and Past Performance are approximately equal in importance.”

## Technical Approach 
Proposed approach for accomplishing the SOW
Achieving the goal and objectives as stated in the JSC safety vision
Integrating critical elements in a logical and systematic manner
Including sufficient details to verify that the SOW items are understood
Substantiating steps to implement in the JSC environment
Taking into account relevant policies, procedures, staffing and skill mix
Innovative solutions need to be substantiated
Solutions proposed for the two hypothetical safety scenarios
Scenario solutions should be a good indicator that you understand the fundamental requirements of the SOW
Solutions must be relevant to the unique environment at JSC

- Proposed approach for accomplishing the SOW
- Achieving the goal and objectives as stated in the JSC safety vision
- Integrating critical elements in a logical and systematic manner
- Including sufficient details to verify that the SOW items are understood
- Substantiating steps to implement in the JSC environment
- Taking into account relevant policies, procedures, staffing and skill mix
- Innovative solutions need to be substantiated
- Solutions proposed for the two hypothetical safety scenarios
- Scenario solutions should be a good indicator that you understand the fundamental requirements of the SOW
- Solutions must be relevant to the unique environment at JSC

**Section M - Evaluation Factors (cont’d)**

## Management Organization and Approach 
Overall management approach and organization
Approach for the Total Compensation Plan
Approach to establishing the ACA’s
Qualifications of Key Personnel to manage their areas of responsibility
Approach for the Management Plan, Quality Plan,  Phase-In Plan, and Conflict Of Interest Plan
Proof that your company will be certified by Texas Commission of Fire Protection by the contract start date  

- Overall management approach and organization
- Approach for the Total Compensation Plan
- Approach to establishing the ACA’s
- Qualifications of Key Personnel to manage their areas of responsibility
- Approach for the Management Plan, Quality Plan,  Phase-In Plan, and Conflict Of Interest Plan
- Proof that your company will be certified by Texas Commission of Fire Protection by the contract start date

**Section M - Evaluation Factors (cont’d)**

## Safety and Health 
Addressing applicable areas specified in the Safety and Health Plan
Demonstrating policies, procedures, and techniques used to ensure the safety and health of your employees and any sub-contractor employees
Discussing Safety and health data:
OSHA Citations and Corrective Actions Taken 
OSHA recordable injuries and illnesses
Environmental Citations and Corrective Actions Taken 
Insurance carrier certification letters 
Experience Modifier Ratio
Correlating with JSC’s Safety and Health Program

- Addressing applicable areas specified in the Safety and Health Plan
- Demonstrating policies, procedures, and techniques used to ensure the safety and health of your employees and any sub-contractor employees
- Discussing Safety and health data:
- OSHA Citations and Corrective Actions Taken
- OSHA recordable injuries and illnesses
- Environmental Citations and Corrective Actions Taken
- Insurance carrier certification letters
- Experience Modifier Ratio
- Correlating with JSC’s Safety and Health Program

**Section M - Evaluation Factors (cont’d)**

## Past Performance Factor will be evaluated based on the following:
Offeror’s personal assessment
Reference information submitted to NASA on Sec L, in Attachment L-1
References contacted directly by NASA
Other information NASA obtains, such as information from the Government-wide past performance database

Adjective score will be assigned to Past Performance

- Offeror’s personal assessment
- Reference information submitted to NASA on Sec L, in Attachment L-1
- References contacted directly by NASA
- Other information NASA obtains, such as information from the Government-wide past performance database
- Adjective score will be assigned to Past Performance

**Section M - Evaluation Factors (cont’d)**

## Cost Factor will be evaluated based on the following:
DCAA will review your company’s rates and business methods to verify they are adequate for performing the contract
Labor cost will be calculated based on proposed fully-loaded rates and Government-estimated hours

- DCAA will review your company’s rates and business methods to verify they are adequate for performing the contract
- Labor cost will be calculated based on proposed fully-loaded rates and Government-estimated hours

**Section M - Evaluation Factors (cont’d)**

## Site Tour

**James D. Taylor**
**Safety and Test Operations Division**

## Site Tour			

-   Please be at the front of Space Center Houston at 12:50 p.m.
-   Site Tour leaves promptly at 1:00 p.m.
-   Approximate time for the tour is 3 hours.
-   Badge required for site tour.
-   Maximum of three representatives (U. S. citizens) from each company.

## Site Tour (cont’d) 	

**  ****ELLINGTON FIELD - NASA  AIRCRAFT SUPPORT – Pump House and ****    Hanger  990 **
**  ****SCTF- NEUTRAL BUOYANCY LABORATORY – TSO Offices and general  **
**    ****overview **
**  ****Post 12 & Building 421 (Drive by only)**
**  ****B-420 – LOGISTICAL SERVICES OFFICE – Critical Spares**
**  “****300  Area” – MAINTENANCE SHOPS (Drive by only)**
**  ****B-350 – ENERGY SYSTEMS TEST AREA (Drive by only)**
**  ****B-24 – CENTRAL HEATING AND COOLING PLANT (Drive by only)**
**  ****B-25 – FIRE OPERATION FACILITY (25 minutes)**
**  ****B-20 – CONSTRUCTION SITE (Drive by only)**
**  ****B-30 – MISSION CONTROL – HOUSTON (Drive by only)**
**  ****B-45 – PROJECT ENGINEERING OFFICES / NASA SAFETY DIVISION (Drive **
**    ****by only)**
**  ****B-32 – SPACE ENVIRONMENT SIMULATION LABORATORY (Drive by only)**

## Site Tour (cont’d)			

**  ****B-33 –  SPACE ENVIRONMENT EFFECTS LABORATORY (Drive by only)**
**  ****B-9 – SPACE VEHICLE MOCKUP FACILITY (Drive by only)**
**  ****B-10 – TECHNICAL SERVICES SHOP (Drive by only)**
**  ****B-226 & 226N – ADMINISTRATION SUPPORT FACILITY**
**  ****B-8 – PHOTOGRAPHIC TECHNOLOGY LABORATORY / NASA CLINIC (Drive **
**    ****by only)**
**  ****B-7 – CREW SYSTEMS LABORATORY**
**  ****B-35 – MISSION SIMULATION DEVELOPMENT FACILITY (Drive by only)**
**  ****B-5 – JAKE GARN SIMULATOR AND TRAINING FACILITY (Drive by only)**
**  ****B-4 – Mechanical Room  - OFFICE BUILDING – Fire protection systems**
**  ****B-1 – PROJECT MANAGEMENT (Drive by only)**
**  ****B-110 – SECURITY CENTER / BADGE OFFICE (Drive by only)**

## Thank you for attending the 

**Johnson Space Center**
** ****Pre-Proposal Conference**
** ****for the Center Institutional Safety Services Contract**