# Presentation: 326908

## SeaPort

- Kathleen M. Monahan
- 26 September 2001

## Before you Begin

- Clear Understanding of the Problem
- Navsea was faced with a $250M wedge reduction from FY01-FY05
- Make process Cheaper/Faster/Better
- Policy/Environment Issues
- OSD mandated 50% of professional support services be performance based by 2005
- GAO audit of Multiple Award Contracts
- Don’t compete with GSA

## Look for Opportunities

- Do market review of what is possible
- “Amazon.com-like” environment
- “Turbo-tax-like” form fill
- Create automatic mechanism to make them happen
- Automatic conversion to Performance Based
- Guaranteed savings  and other provisions
- Award term provisions/Issue Resolution Desk

## Mold your Strategy

- Market to your customers and LISTEN TO THEM
- Market to your suppliers and LISTEN TO THEM
- SeaPort used a three pronged approach
- Multiple Award Contracts
- Portal for ordering services (eMarketplace)
- www.SeaPort.navy.mil

## Change Culture

-                      Dec 5      Dec 12      Dec 18-19         Dec 22           Dec 29         Jan 03                                                    Apr 01

- Meet with Industry on
- Requirements

- Past
- Performance
- Assessment

- Select
- Commercial
- Application

- Oral
- Presentation

- Acquire
- Funding

- Award
- Commercial
- Solution
- for eProcurement

- Release RFP

- Develop NAVSEA Web Site

-   Nov 20

- Jan 26

- Apr 01

- Proposal Receipt

- Deploy
- Operational
- Capability
- for eProcurement

- Automate Links
- Required Training &
- Beta Testing
- (Feb-Mar)

- Portal Development
- (Jan-Mar)

- Award

- Educated PM on Performance Based Contracting

- Proposal Evaluation

- Industry
- Brief

-    Nov13

- MACs

- eBUISNESS

## Field

**“****e Procurement Flow”**
**5 Electronic Steps in 3 to 5 days**

- Program Office

** ****1**

- Engineer

- BFM

- _MAC and Web Sites_
-  Past Performance
-  Team Partner
-  Experience
-  Expertise
- _BULLETIN BOARD_

- SEA - 01
- Comptroller

- _SEA - 02_
-   SSAPO

**2**

- CONTRACT
- AWARD

- Requirement
-         Initiation

- _Contract  Admin_
- NAFI  (DCMA,
-            DCAA)

- _PAYMENT_
-  DD250
-  DFAS

- DD
- 350

**5**

**CONTRACTOR(S)**

- Evaluate
- _Proposals_
-  Reverse
-   Auction
-  Bids

**4**

**3**

- Update Catalogs &
- Submit Proposals

- Certify $
- Avail

- CPARS

- GSA

## Execute Quickly

- MACs awarded within four months of RFP release
- Portal awarded within 5 weeks
- Portal operational within 9 weeks
- Website - fully operational within two weeks, refined within one month - it is the front door for ordering services

## Deliver On-Time Results

- Awarded MACs to 21 high performance teams including 7 to small business
- Reduced cycle time from 270 to 30 days
- eMarketplace portal activity
-  8 tasks awarded - $11.1M
- 48 tasks in pipeline - $221.3M
- 56 tasks in development - $356M
- Magnifying Corporate Knowledge

## Awards/Recognition 

- SECNAV Small/Disadvantaged Business Utilization Office
- “Trailblazer”  E-Government 2001 Pioneer Award
- JECPO Best Electronic Commerce - Large Business 1st runner up
- DON E-Government Award, Innovative E-Business Strategy

## Keys to Success

- Clearly understand your objectives
- Use e-Business to achieve results (not bolt on)
- Facilitate the cultural transformation
- Results must equal or exceed expectations