# Presentation: 904246

## Session 6: Working with Copy:What to Edit?

-   Which edits are critical?
-   Which edits are needed for access?
-   Which edits are needed for serials control?
-   How do I edit a pre-AACR2 record?
-   How do I edit an AACR2 record?
-   What doesn’t need to be changed?

**Notes:**
References
CONSER Cataloging Manual, Modules 4-14, 17
CONSER Editing Guide, Section E
CONSER Standard Record, Appendix A

Questions for the Session
The objectives of this session are to help the participants determine just how much editing of serial copy is useful, develop criteria for such editing, and identify those parts of a serial record most often in need of editing. To that end the material in the session is focused on answering these questions [see list in slide].

## Criteria for Editing Copy

- Local decision
- Report the desired change to your utility?
- Added value for end users and processing staff
- Other fields may need editing:
- Input standards for local system and utility
- Deriving reports from your system

- Session 6

**Notes:**
Criteria for Editing Serial Copy
-The extent to which the copy you have selected should be edited is a local decision.
- However, major changes that affect the record’s accuracy (title changes, cessations, incorrectly closed records, etc.) can be reported to your utility to help improve the records available for other institutions.
- In addition, editing may be important since serials change over time as well as cataloging practices (e.g., the use of subfield v for form divisions such as Congresses, Directories, and Periodicals); and the CONSER standard record guidelines. 
- The suggestions outlined below are based on a single consideration; namely, identifying those corrections and/or additions to existing copy that add value to the final record for end users and processing staff while meeting basic standards.
- Such streamlining focuses copy cataloging work on the truly critical elements most valued by all users.
- Other fields may need to be edited as well depending on:
	1. The input standards of your utility, local systems, etc.
	2. And, also depending on the types of reports you expect to pull from your automated system (e.g., locally defined fields, other data elements in the fixed fields, etc.).

## Keep in Mind ...

- Do not edit records to conform to new standard
- Do not delete data unless incorrect
- Maintain changes that affect access to the record
- Records may contain a mix of old and new practices (as always)
- Watch out for consolidation of CONSER records

- Session 6

**Notes:**
Existing records created before implementation of the CONSER standard record do not need to be edited just to conform to the new standard. Catalogers are urged not to remove any fields from existing records unless the data in those fields is determined to be incorrect or is already outdated and would not be maintained because the information is no longer required under the new guidelines.

As a general guideline, consider any change that affects access to the record or the performance of other serials functions (such as receiving, claiming, or binding) as a candidate for maintenance.

If new information needs to be supplied, supply it according to CSR guidelines.

If in a particular situation it is more difficult to supply information according to CSR guidelines and the cataloger can easily supply the information according to AACR2 style, it is fine to do so.

CONSER catalogers have been collapsing some records for title changes that have been considered to be minor as a result of the changes to AACR2. Catalogers who use a utility such as OCLC will find references to the removed records in the 019 field. In some cases, these consolidations may require re-evaluation of records in local catalogs.

[Helpful hint for Instructor: In anticipation of any questions re: editing pre-AACR2 records, see CCM Modules 21 and 22 and CEG Section B, Policies for guidance in editing pre-AACR2 records. For example, from CEG B.4.2.4: “With the exception of updating headings to currently valid forms, changes to pre-AACR2 records should be made only in the context of the cataloging code under which the record was created.”]

## Categories of Maintenance

- ISSN
- Cessations
- Access points:
- Variant titles
- Issuing bodies
- Series
- Place of publication/publisher
- Numbering
- Frequency
- Other versions available
- Pre-AACR2 maintenance

- Session 6

**Notes:**
Here are eight types of serial record maintenance that will be covered in this session.

Trainers notes: You may wish to add an empty slide before this and ask participants for the types of change they’ve encountered when working with serials

## ISSN (022 Field)

- 022 0- $a 0363-0277 $y 0000-0027
-           $y 0363-00277 $2 1
- 	$a = valid ISSN
- 	$y = incorrect ISSN
- 	$z = canceled ISSN
- 	$2 = ISSN Center

- Session 6

**Notes:**
ISSN (022 field): International Standard Serial Number
The ISSN can be  especially helpful for serial orders and check-in staff if the 022 field is indexed in your system and is used by Acquisitions Staff for order maintenance and check-in activity. The ISSN is also used by many publishers to construct a link to online versions. 
- Add the ISSN appearing on a piece in hand to the record if it is not already there. 
- Enter a valid ISSN in the 022 field, subfield $a. Assume that an ISSN is valid unless you have evidence that it is invalid or inappropriate for the publication in hand. 
- Note that the ISSN is sometimes printed incorrectly on pieces and it is worthwhile to verify it by searching in a utility such as OCLC. In many cases, an ISSN may refer to a portion of a serial that appeared under an earlier title. If the publisher or printer has printed an incorrect ISSN on the serial, enter it in subfield y.
- [Participants who are NOT OCLC subscribers may be interested to know that the ISSN can be searched through OCLC WorldCat free of charge. To find ISSN records, enter the ISSN in the Advanced search. Some sifting may be needed to find the correct ISSN/title match. Another limitation is that the full record does not display in this service.]
- If you are working in a system that does validation such as OCLC, a structurally incorrect ISSN will be automatically recoded to subfield $y. ($z, not shown here, represents a canceled ISSN. $2 shows the code for the ISSN Center
The title represented here is: Library Journal

## Cessations: Last Issue in Hand (CSR)

-   Type   a    ELvl      Srce   d    GPub     Ctrl       Lang  eng
-   BLvl    s    Form     Conf  ■     Freq ■   MRec   Ctry   nyu
-   S/L     0    Orig       EntW        Regl  ■   Alph
-   Desc  a    SrTp p   Cont         DtSt  c    Dates 1988,9999
-   245  00  $a ...
-   260  --   $a Minneapolis, MN : $b FairVote Minnesota
-   362 1-   $a Began with v. 1, no. 1 (Apr. 1988).
-   500 --    $a Description based on: Vol. 1, no. 1 (Apr. 1988);               title from caption.
-   500 --    $a Latest issue consulted: Vol. 1, no. 1 (Apr. 1988).

- Final issue: Vol. 14, no. 2 fall 2002

- Session 6

**Notes:**
Session 5 presented the term “successive entry”-- the practice of responding to major changes by closing the current record and creating a new record. Session 7 will discuss the situations requiring cessation; here we will introduce the mechanics of change.

Three factors that will affect cataloging are: (1) The publishing situation (whether the serial is dead or changed); (2) Which issues the cataloger has in hand or knows about; and (3) The cataloging copy available (pre-AACR2, AACR2, or CSR).

The first situation we’ll look at is when the title is dead and the cataloger has the last issue--volume 14, no. 2 (fall 2002). The copy that you find is a CONSER standard record. [In looking at this record, why would you identify it as following the CONSER standard record guidelines? –e.g., fill characters; Description based on: Vol. 1, no. 1 (Apr. 1988); title from caption.]

## Cessations: Last Issue in Hand (CSR)

- Type  a     ELvl       Srce  d   GPub        Ctrl       Lang  eng
- BLvl   s      Form     Conf  ■  Freq  ■    MRec    Ctry  nyu
- S/L    0      Orig       EntW      Regl  ■    Alph
- Desc  a     SrTp  p  Cont       DtSt   **d**     Dates 1988,**2002**
- 245  00 $a ...
- 260   --  $a Minneapolis, MN : $b FairVote Minnesota
- 362 1-  $a Began with v. 1, no. 1 (Apr. 1988); **ceased with**
**                 ****v. 14, no. 2 (fall 2002).**
- 500  -- $a Description based on: Vol. 1, no. 1 (Apr. 1988);              title from caption.
**500  -- $a Latest issue consulted: Vol. 14, no. 2 (fall 2002).**

- Session 6

**Notes:**
When ceasing the record for a serial cataloged according to the CONSER standard record guidelines, 
-- Change the Fixed Field: Date Status=“d”; Date #2=date of coverage
-- Add to the extent note, e.g., “ceased with...”
-- Cite the latest issue consulted using designation.

## Cessations: Last Issue in Hand (AACR2)

- Type  a     ELvl         Srce  d     GPub       Ctrl       Lang  eng
- BLvl   s     Form        Conf  0     Freq  b    MRec    Ctry  nyu
- S/L     0     Orig         EntW        Regl  r     Alph  a
- Desc  a     SrTp  p    Cont         DtSt  c     Dates 1988,9999
- 245  00  $a ...
- 260   --  $a New York, N.Y. : $b Family Media, Inc., $c 1988-
- 300   --  $a v. : $b ill. ; $c 19 cm.
- 310   --  $a Bimonthly
-  362  0-   $a Vol. 1, no. 1 (Apr. 1988)-

- Final issue: Volume 3, no. 2 April-May 1990

- Session 6

**Notes:**
The second situation we’ll look at is when the title is dead, the cataloger has the last issue, but the copy that you find is pre-CONSER standard record (AACR2)

[How do you know that this is not following the CONSER standard record guidelines? Mark some clues—I’ll give you 5 seconds. Some clues: FF coding for Conf, Freq, Regl; Date in 260 field; appearance of 300 field; use of formatted 362 note with first indicator “0”]
The CSR guidelines, Appendix A, provide two options for closing out the record for a ceased serial. In both cases, the Date Status (DtSt) will change to “d” and the second Dates code will match the end date. Then, the cataloger may follow AACR2 and add the final date of publication to the 260 field (in brackets if only the date of coverage is available), add to the formatted 362 field, and count the number of bibliographic volumes for the 300 field.
What would this look like?  

## Cessations: Option 1

- Type  a    ELvl        Srce  d     GPub       Ctrl       Lang  eng
- BLvl   s    Form       Conf  0     Freq  b    MRec    Ctry  nyu
- S/L    0    Orig         EntW        Regl  r     Alph  a
- Desc a    SrTp  p    Cont**         ****DtSt  d     Dates 1988,1990 **
** **
- 245  00  $a ...
- 260  --   $a New York, N.Y. : $b Family Media, Inc.,              $c 1988-**[1990]  **
- 300  --   $a 3 v. : $b ill. ; $c 19 cm.
- 310  --   $a Bimonthly
-  362 0-   $a Vol. 1, no. 1 (Apr. 1988)-**v. 3, no. 2 (Apr./May 1990).**

- Session 6

**Notes:**
Option 1: AACR2
If the cataloger follows AACR2 practice, then (in addition to the fixed field), the cataloger would: (1) give the end date in the 260 field. In this particular situation, we have the coverage date and are inferring the date of publication, so brackets are used; (2) count the number of bibliographical volumes; and (3) complete the numbering area (362 field) following the standard AACR2 abbreviations

## Cessations: Option 2

- Type   a    ELvl          Srce   d     GPub        Ctrl       Lang   eng
- BLvl   s     Form        Conf   0     Freq   b    MRec    Ctry   nyu
- S/L    0      Orig          EntW         Regl   r     Alph   a
- Desc   a    SrTp   p    Cont          **DtSt   d**    Dates  1988,**1990**
- 245  00 $a ...
- 260  --   $a New York, N.Y. : $b Family Media, Inc., $c 1988-
- 300  --   $a  v. : $b ill. ; $c 19 cm.
-  362 0-   $a Vol. 1, no. 1 (Apr. 1988)-
-  **362 1-   $a Ceased with v. 3, no. 2 (Apr./May 1990). **** 500  --   $a Latest issue consulted: Vol. 3, no. 2 (Apr./May ****	****	****1990). **

- Session 6

**Notes:**
For the second option, the cataloger would enter an unformatted 362 field and a note about the issue consulted. Note that the date in the 260 field is not modified; and the 300 field is optional 

## Cessations: Related Records

- Linking entries:
- _Record for later title found in OCLC_:
- 110  2-  $a ABC (Firm)
- 245  10  $a Biennial report of finances.
- 362  0-   $a 1986-1996.
- 780  00  $a ABC (Firm). $t **Annual report of finances**
- _Record for earlier title in your local system_:
- 110  2-  $a ABC (Firm)
- 245  10  $a **Report of finances**.
- 362  0-  $a -1985.

- Session 6

**Notes:**
Regardless of which option is followed, beware that some modification of related records may need to be considered. This could occur if CONSER records have been consolidated since the serial was first cataloged. It could also occur for local reasons. 
- Depending on your local  policies, you may need to adjust linking entries to match the cataloging records found in your system rather than accepting the entries as formulated in the copy you are using.  Alternatively, you can re-catalog the record in your database to match the more current record.
- In this example, the record in the local system (for the earlier title) was cataloged under earlier rules (1949 rules) and the frequency was dropped from the title. Thus, the word “annual” does not appear in the title of the local record. 

## Cessations: Related Records

- 1. Edit the incoming record to fit:
- 110  2-  $a ABC (Firm)
- 245  10  $a Biennial report of finances.
- 362  0-  $a 1986-1996.
- 780  00  $a ABC (Firm).
-  $t **Report of finances**

- 2. Recatalog the title
- already in OPAC:
- 110  2-  $a ABC (Firm)
- 245  10  $a **Annual report of finances.**
- 362  0-  $a -1985.
- 785  00  $a ABC (Firm). $t Biennial report of finances

- Choices:

- Session 6

**Notes:**
You have the choice of modifying the record in the local catalog:  
1. Editing the incoming record (the one being added to the local catalog) to match the entry that is in your catalog. In this case, editing the 780 field to remove the word “annual.” 
2. Or, recataloging the record for the earlier title locally to fit with the OCLC record being added to the local catalog.  In this case, changing the title of the earlier serial to include the word “annual.” 

Session 7 discusses relationships in greater depth. For now, let’s look at the second category of changes, additional access points. 

## Variant Titles

- Variant titles
- 245  10  $a Annual report
- 246  13  $a **NAVISTAR annual report $f 1990-**
- “Minor” variations in title proper
- 245  00  $a Openhouse
- 246  1-   $i **Issues for 2006- have title: $a Open house**

- Session 6

**Notes:**
So far, we have covered two modifications to records: enhancing a record by adding an ISSN; and ceasing a record when the last issue is received or when the title changes. Now, let’s look at modifications involving access points. The first 
	- Variant Titles (246 field) (AACR2 12.7B4):
		- If new forms of the title appear that are not found on the chief source or its substitute and access is considered important since they are prominent (e.g., a cover title differs from the title proper on the title page), add a 246 title added entry.  In the first example, “NAVISTAR annual report” began appearing (though not on the chief source) on issues from 1990 on.
		- If the title proper of later issues appears on the chief source with minor title variations, make a 246 added entry for them.  In the second example on this slide, the chief source of issues for 2006 on showed the title as a two-word phrase: Open house.

Note: Session 7 will cover changes in titles of serials more fully.

## Variant Titles

- Parallel titles (CSR):
- 245 00  $a Groundwater series
- 246 11  $a Grondwaterreeks
- 500  --  $a Order of titles varies with language of text.
- 245 00  $a Electric power in Canada.
- 246 1-   $i Issues for 1969- have also French title:
-             $a Energie électrique au Canada

- Session 6

**Notes:**
If the order of parallel titles changes but the title proper still appears on the piece, this is not a major title change (see LCRIs 12.7B5 and 21.2C).  You may, however, want to make a 246 title added entry for parallel titles not already accounted for or for any new ones that appear.  

- The first example on this slide shows fields from a CONSER standard record where the title has always appeared both in English and Dutch. The language of the text alternates between English for one issue, Dutch for the next; and the order of titles switches accordingly.

- In the second example, the chief source of the serial showed the title in English: Electric power in Canada. Then, beginning in 1969, the chief source included the title in both English and French.

## Variant Titles

- Fluctuating titles:
- 245 00  $a Knitting times.
- 246 1-  $i Some vols., 1980- have title:          $a Knitting times newsweekly
- 246 1-  $i One issue each month, Mar. 24, 1980-          has title: $a Apparel world
- 245 10  $a TIMS/ORSA bulletin.
- 246 1-  $i Alternating issues called: $a ORSA/TIMS
-                  bulletin

- Session 6

**Notes:**
Fluctuating titles are a special type of title variation. Such titles are commonly encountered with newspapers, which tend to use special terms for weekend issues, e.g., “The Sunday Times”

- These are not major title changes, but you will want to account for the variations by making a 246 title added entry (see LCRI 21.2C). Such added titles help processing staff and patrons find and identify publications.

- Note that it is often difficult to recognize a fluctuating title as opposed to a major title change unless you have evidence from more than a single piece in hand or the publisher explicitly states that, for example, alternating numbers will have different titles.

## Issuing Bodies

- Change: In volumes issued from Mar. 1994 on, the issuing body appears in this publication as: European Commission.
- Checking the authority file, the cataloger finds the authority record with the heading: _European Commission_.

- 245 04 $a The week in Europe.
- 260 --   $a New York, NY : $b Commission of the              European Communities
- 362 1-  $a Began in 1986?
- 710 2-  $a Commission of the European Communities.

- Record before change:

- Session 6

**Notes:**
Issuing Bodies (550 and 710 fields):
--- The corporate bodies (noncommercial) responsible for issuing publications may change names or such responsibility may shift to another corporate body altogether.
-- In such cases editing or adding a 550 note and making the appropriate added entry (7XX) keeps access current. 
-- Generally only give such notes for corporate bodies not already found in the body of the entry.
Based on this information, and the change found in the publication, what would you recommend to edit this record? 

Trainers note:
Over time, new organizations may become associated with a serial; or, the name of existing corporate bodies may change. In Module 3-4, the participants learned that authority records are required for all headings on CONSER standard records, in order to take full advantage of the Metadata Application Profile options. During initial creation of a record, if a heading is backed by an authority record, the cataloger may omit transcription in the 245 $b or $c; and may omit any 500 or 550 notes. 

For the time being, changes in issuing bodies will still require a note (to capture the dates associated with the heading) whenever a new access point is needed. A CONSER Task Group will be experimenting with the use of $3 (dates that an organization is associated with the serial) and $e (role) with the goal of developing a MARBI proposal. If approved, catalogers will be able to further streamline maintenance by entering data in subfields of the 710 field and omitting the note. 

## Issuing Bodies

- 245 04 $a The week in Europe.
- 260  --  $a New York, NY : $b Commission of the         European Communities
- 362 1-  $a Began in 1986?
-  --  $a Vols. for Mar. 1994- issued by the
-                 European Commission.
- 710  2-  $a Commission of the European
-               Communities.
- 710  2-  $a European Commission.

- Session 6

**Notes:**
The CONSER standard record guidelines, Appendix A, instruct the cataloger to add a 550 field for changes to issuing bodies, whenever an additional access point is needed. 

Trainers note: Stay tuned for news related to the use of 710. During 2008/2009, a CONSER working group will be experimenting with elimination of the 550 note in favor of 710 plus subfield $3 for coverage and subfield $e for relationship.

## Series

- 245  00  $a Cool stars, stellar systems and the sun.
- 260  --   $a [Cambridge, Mass.] : $b Smithsonian Astrophysical          Observatory
- 310  --   $a Biennial
- 362  1-  $a Began with Jan. 31, 1980.
- 490  1-  $a 1980-1981: SAO special report
- 490  1-  $a 1983-1987: Lecture notes in physics
- 490  1-  $a 1989- : Astronomical Society of the Pacific         conference series
- 830  -0 $a SAO special report.
- 830  -0 $a Lecture notes in physics.
- 830  -0 $a Astronomical Society of the Pacific conference         series.

- Session 6

**Notes:**
Similarly, changes to series should include information about the dates that each series appeared on the publication.
- If a serial is issued in a series and ceases to be issued in that series, note this in a 490 field. Giving series access points [i.e., added entries] or not is a local policy decision.
- If the serial appears in a succession of series, note this in multiple 490 fields along with the inclusive dates.

Trainers note: At ALA Annual June 2008, Les Hawkins submitted two MARBI proposals related to series; both would result in further simplifications to the CSR guidelines. The first proposal was to add subfield $3 to 8XX fields to indicate volume coverage (the equivalent to “490 1- $a 1980-1981:” in the slide above. The second proposal would make the 440 field obsolete.

## Place/Publisher

- Country of publication: _mdu_
- 245 00 $a Camera obscura.260 --   $a Berkeley, Calif. : $b Camera Obscura                 Collective
- 362 1-  $a Began in 1976.
- 500 --   $a Published: Baltimore, MD : Johns Hopkins              University Press, <May 1990->

- The last issue of Camera obscura published in MD was: Sept. 1991.
- Beginning Jan. 1992, it was published in Bloomington, IN by Indiana University Press.

- Session 6

**Notes:**
Edits Important for Serials Control
- Country of Publication Code (fixed field)
-- If the piece in hand contains a later place of publication on it than appears in the cataloging copy, do not change the 260 subfield “a” place of publication. Instead add a 500 note indicating the variation if it is considered important.
-- Additionally, change the country of publication code in the fixed field to correspond to the current country of publication even though that means that it does not match the 260 subfield “a” information.  
-- In the example, the place of publication changed to Bloomington, Indiana in 1992. This change is noted in a 500 note and the Country of Publication fixed field is updated. The original 260 remains unchanged.

How would you change the record for Camera obscura based on this information?

## Place/Publisher

- Country of publication: _inu_
- 245  00 $a Camera obscura.
- 260   --  $a Berkeley, Calif. : $b Camera Obscura Collective
- 362 1-   $a Began in 1976.
- 500  --   $a Published: Baltimore, MD : Johns Hopkins             University Press, <May 1990>-Sept. 1991;             Bloomington, IN : Indiana University Press,              Jan. 1992-

- Session 6

**Notes:**
In this case, a note is added to the 500 field recording the change in place and publisher. Note that the publisher information is important to record in a note so long as it appears to be important to identification of the publication. If the place/publisher change very frequently, the cataloger may decide that this data is less likely to be useful in identification. In that case, a note may be used: Imprint varies. 
However, the fixed field should still be coded for the most current place of publication.

Trainer’s note: In May 2008, CONSER agreed to move forward with implementation of repeatable 260 fields. Watch for news about this.

## Numbering (362 field)

| 362 0- | (If issue in hand) Add to existing formatted note; OR |
| --- | --- |
| 515 -- | Create a numbering peculiarities note |

- CONSER STANDARD RECORD

- AACR2 (Non-CSR) RECORD

| 362 1- | Add/Convert to an unformatted note; OR |
| --- | --- |
| 362 0- | (If issue in hand) Add to existing formatted note; AND/OR |
| 515 -- | Create a numbering peculiarities note |

- Session 6

**Notes:**
Catalogers following CSR guidelines will modify an existing record based on what fields are in the record and what is known:
--If the record has no numbering note (362), add an unformatted note (362 1-); or, for complex numbering changes, add a 515 note.
--If the record has an unformatted note (362 1-), add to it; or, for complex changes, use a 515 note.
--If the record has a formatted note (362 0-), then the cataloger may convert to an unformatted note (362 1-); or, for complex changes, add a 515 note.
--Optionally, if the issues pinpointing the change are in hand AND if the existing note is formatted (362 0-), then the cataloger may add to the existing field.
--In all cases, cite the latest issue consulted in a 500 “latest issue consulted” note. (Look also for an obsolete 936 note and delete it.)

Following AACR2 (non-CSR), the catalogers will modify an existing record based on whether the issues pinpointing the change are in hand.
--If the issues are in hand, add to a formatted note (362 0-); or, if none exists, create one.
--Otherwise, use a 515 numbering peculiarities note.
--In all cases, cite the latest issue consulted in a 500 “latest issue consulted” note. (Look also for an obsolete 936 note and delete it.)

How might these guidelines be applied to a record? Let’s take a look...

## Numbering (362 field): CSR

- 362 1- $a Began with Volume 1. Original numbering ceased
-             with v. 110. Issues for 1997- not numbered.
- 
- 362 1- $a Began with v. 1 (1920); original numbering
- 	  ceased with v. 25 (1945); numbering started over
- 	  with new series, v. 1 (1946).
- 
- 362 1- $a Began with 1985; original numbering ceased with
- 	 1995. Numbering started over with v. 1 (1996).
- 515 -- $a Issues for May 1998- called issue no. 3-

- Session 6

**Notes:**
For records created according to CONSER standard record guidelines, catalogers add natural language statements to the numbering note (362 field) or numbering peculiarities note (515). This same technique can be used in traditional AACR2 records for catalogers who chose to convert the formatted 362 field (362 0-) to an unformatted note (362 1-)

 - Numbering schemes for serials also often change; e.g., volume numbering is dropped and replaced with whole numbering; volume numbering begins over from one and a new series designation appears; enumeration disappears altogether and is replaced with chronological designation only.  

- Noting these changes in the 362 field can be helpful for binding, check-in and orders staff as well as for patrons, however the information is only given for successive numbering schemes that begin again with no. 1 or change from date to numbering or vice versa.  If the numbering continues, but the caption is somewhat different, explain in a 515 note. Catalogers may also use a 515 note for clarity (using catalogers judgment).

## Numbering (362 field)

- 362  0-  $a Vol. 1-v.110 ; 1997-
- 362  0-  $a Vol. 1 (1920)-v. 25 (1945) ; new ser., v. 1 (1946)-362  0-  $a 1985-1995 ; v. 1 (1996)-
- 515  --  $a Issues for May 1998- called issue no. 3-

- Session 6

**Notes:**
Traditionally-cataloged AACR2 records may also be edited following Chapter 12/ISBD conventions. These examples illustrate the use of traditional AACR2 abbreviations and ISBD punctuation. Note the use of space--semi-colon—space separating completed ranges. This is used when numbering begins over with “1,” or when numbering style changes (e.g., coverage date to volume numbering, whole numbering to volume/issue).

Trainer’s note: Compare the appearance of the three examples on this slide with the examples on the previous slide.

## Frequency

| 310 -- $a Weekly, $b Mar. 2007-
321 -- $a Biweekly, $b 1989-Feb. 2007 |
| --- |

-    Retag existing frequency note from 310 to 321
-   Move re-tagged note to position as last 321 note
-  -- Enter current frequency in 310 field, with $b to show dates
-  -- Add subfield $b to both 310 & 321 to show dates.

- Session 6

**Notes:**
Frequency field:
--Serials often change publishing frequency. When maintaining a record, the cataloger should move the out-of-date frequency from the 310 field to the last 321 field and add “..., $b [date range for frequency]”. Then code the new frequency in the 310 field. Note that there is no limit to the number of 321 fields allowed. (Before July 2007, cataloging practice limited the number of 321 fields in a bib record. The CSR guidelines removed the limit.) [per Appendix A of the CSR guidelines]

--Fixed field: If the fixed field elements Frequency and Regularity are fill characters, the cataloger may leave them. Otherwise (i.e., if the elements were coded according to past practice), either maintain the fixed field characters according to the code for the current frequency (310) or change them to fill characters during record maintenance. Do NOT leave obsolete coding in these fixed field elements. [The next shows these two options]

[Trainer’s note: In contrast with record maintenance, when creating a record, the cataloger has TWO options. First, the cataloger may record the history of frequencies. Second, the cataloger may choose to record only the latest frequency. If following the second option, prefer to record the date range (310 $b) when the 310 frequency does not represent the whole range of issues. (Note: This is a change from pre-2007 practice and has not yet been included in CONSER documentation as of 1/7/2008.) E.g.: 310 --  $a Weekly, $b Mar. 2007-   ]

## Frequency (continued)

-             Fixed field: 		Freq w   OR	  Freq ■				Regl  r             Regl ■
-     		                310 -- $a Weekly, $b Mar. 2007-           321 -- $a Biweekly, $b 1989-Feb. 2007

- Session 6

**Notes:**
This slide displays the fixed field options, for a record that originally had Fixed Field elements Frequency and Regularity coded.

How does this work in practice? Let’s see...

Trainer’s note: For nsdp-authenticated CONSER records, CONSER participants will maintain Fixed Field elements Frequency and Regularity. The Fixed Field codes affect record movement from OCLC to the ISSN database.

## Frequency: What Are the Options?

- Fixed field Frequency: ■
- Fixed field Regularity:  ■
-  --  $a Semiannual
- 362 1- $a Began in 1990.

- Bibliographic record has:

*Publication history:*
*Semiannual through Dec. 1996. **Quarterly, Jan. 1997 to Dec. 1999. **Monthly, Jan. 2000 to June 2001. **Bimonthly, July/Aug. 2001 to Nov./Dec. 2002.**Issued annually since 2003.*

- Session 6

**Notes:**
Is this an AACR2 record or a CONSER standard record? 
What are your options in completing maintenance for this record?

## Frequency: CSR

- Fixed field Frequency: ■
- Fixed field Regularity:  ■
- 310 -- $a Annual, $b 2003-
- 321 -- $a Semiannual, $b 1990-1996
- 321 -- $a Quarterly, $b1997-1999
- 321 -- $a Monthly, $b 2000-June 2001
- 321 -- $a Bimonthly, $b July/Aug. 2001 Nov./Dec. 2002

- Session 6

**Notes:**
Catalogers following the CONSER standard record guidelines should record all frequencies. 
Reminder 1: Catalogers no longer need to delete frequency history and use “321 Imprint varies” when recording more than three frequency notes.
Reminder 2: Since the original record had Frequency & Regularity coded as fill characters, there is no need to edit these elements.

## Other Version Available

*Prefer*:
- 776 08 $i Issued also on CD-ROM: $t APIS
-             $w (DLC)   00235631 $w (OCoLC)45040072
*Use as appropriate*:
- 530 -- $a Issued also on CD-ROM.

- Session 6

**Notes:**
When enhancing an AACR2 record or a CONSER standard record to show other formats (e.g., CD-ROM), prefer to include the note in the 7XX linking field. If no 7XX linking field is possible, the cataloger may use a 530 note. In some cases, the cataloger may know that an alternate format exists, but may not know the title. (Do not assume that the title will be the same in all formats. In the case of the CD-ROM serial APIS, the print version has the title: Annual poverty indicators survey.)

## Editing Pre-AACR2 Records

- Type  a     ELvl      Srce  d     GPub  i    Ctrl       Lang  eng
- BLvl   s     Form     Conf  0     Freq  f      MRec   Ctry  et
- S/L    0     Orig       EntW        Regl  r     Alph
**Desc**        SrTp      Cont         DtSt  d     Dates 1961,**1976**
- 245  00  $a Economic bulletin for Africa.
- 260   --  $a [Addis Ababa, etc.] $b United Nations.
- 300   --  $a **12** v. $b ill. $c 28 cm.
- 362  0-  $a v. 1-**12, no. 1**; Jan. 1961-**1976.**
**785 00  $t African economic and social review **
**             ****$w (DLC)   97982101 $w (OCoLC)38051678**

- Session 6

**Notes:**
Editing Pre-AACR2 Records 
Close a title that has ceased using the style of the pre-AACR2 record in the 362 field. In the example above, the format of the 362 field is not changed to close the record. The pre-AACR2 style is continued. (For more information, see CONSER Cataloging Manual, Module 22)

When editing pre-AACR2 records, be careful when modifying a record for publisher changes. The 260 field for AACR1 records shows the current publisher. If the place or publisher changes, then these data are replaced and the abbreviation “etc.” could be used to indicate the change. Or, rather than “etc.” the former imprint could be copied to an “Imprint varies:” note. 

The next slide shows an example of the “imprint varies.”

## Editing Pre-AACR2 Records

- Type  a   ELvl     Srce   d    GPub      Ctrl       Lang  eng
- BLvl  s    Form    Conf   0    Freq  m   MRec   Ctry  dcu
- S/L    0   Orig      EntW        Regl  r     Alph
- Desc      SrTp     Cont         DtSt   d     Dates 1916,1974
- 245 00  $a Journal of experimental psychology.
**260  --  $a Washington, $b American Psychological **
**             ****Association.**
- 300  --  $a 103 v. $b ill. $c 28 cm.
- 362 0-  $a v. 1-103, no. 6; Feb. 1916-Dec. 1974.
**500 --   $a Imprint varies: Princeton, N.J., Psychological **
**             ****Review Co., 1916-1926.**

- Session 6

## Do Not Edit:

-   ”Minor” changes in place of publication that do
-  not affect the 008 fixed field coding for Country
-  of Publication; e.g., changes in city, but not state
-  or country of publication
-   Numerous numbering peculiarities (515 fields)
-   Variations in subtitle or other title information

- Session 6

**Notes:**
So far, in this session, we have focused on categories of changes that warrant revising records. But there are many changes in serials that may not require such change:
	- “Minor” changes in place of publication that do not affect the 008 fixed field coding for Country of Publication; e.g., changes in city, but not state or country of publication.
	- Numerous numbering peculiarities (515 fields).
	- Variations in subtitle or other title information 

## Summary

- Compare the issues in hand with copy selected to determine whether changes have occurred
- Limit editing to:
**Critical edits (major changes, etc.)**
**Fields that affect access**
**Fields that affect serials control**** **
- When possible, edit pre-AACR2 records in the style of the record

- Session 6

## Session 6: Exercises

- Session 6

**Notes:**
Instructions for Exercises:
Part A: Compare the bibliographic information to data on the issues received. Modify copy following the CONSER standard record guidelines.

Part B: Compare the bibliographic information about the issue in hand given in the following pages with the copy provided and indicate any editing necessary.  The copy may not include all MARC tags. 
Trainers please note that editing of the copy is indicated in bold face. Examples 1-3 are relatively easy. Numbers 4-8 are more complicated.

Part C: Edit the copy provided to indicate cessations based on the information provided.

## Answers for Set A (no. 1)

- 1. Answer: This is a cessation
- FF:	Freq ■
- 	Regl ■  DtSt **d**	Dates 1970, **2003**
- 362 1- $a Began with Aug./Sept. 1970;
-             **ceased with Mar. 2003.**
- 500 --  $a Description based on: Aug./Sept. 1970;             title from t.p.
**500 --  $a Latest issue consulted: Mar. 2003.**

- Session 6

## Answers for Set A (no. 2)

- 2. Answer: This is a numbering change
- FF:	Freq ■
- 	Regl ■  	DtSt c		Dates 1995, 9999
- 362 1- $a Began with Volume 1, Number 1            (January 1995); original numbering ceased            with v. 11, no. 12 (Dec. 2006). Issues for            Jan. 2007- not numbered.
- 500 --  $a Description based on: Volume 1, Number 1            (January 1995); title from title page.
- 500 --  $a Latest issue consulted: March 2007.

- Session 6

**Notes:**
Note: Catalogers will find various ways to express this situation, e.g.: “Issues for Jan. 2007- lack volume numbering”  
Reminder: Notes are not prescriptive. So long as the message is clear, don’t worry about wording differences.
[Note to trainer: Other answers are possible, e.g.:
362 1- Began with Volume 1, Number 1 (January 1995).
515 -- $a Volume numbering ended with Volume 11, Number 12 (December 2006). Issues for January 2007- not numbered. ]

## Answers for Set A (no. 3)

- 3a. Answer: This is a frequency change
- FF:	Freq ■
- 	Regl ■  	DtSt c   Dates 1998, 9999
- 310 -- $a Monthly**, $b Jan. 2000-**
**321 -- $a Bimonthly, $b May/June 1998-Nov./Dec. **
-           **1999**
- 362 1- $a Began with May/June 1998.
- 500 -- $a Description based on: May/June 1998; title 		from cover.
**500 -- $a Latest issue consulted: August 2006.**

- Session 6

## Answers for Set A (no. 4)

- 4a. Answer: This is a numbering change.
- FF:	Freq ■
- 	Regl ■  	DtSt c	Dates 1943, 9999
**362 1 $a Began in 1943. Numbering started over with ****	****	****no. 1 (July 1953). **
**500 -- $a Description based on: Vol. 2, No. 1 ****               (July 1944). **
**500 -- $a Latest issue consulted: No. 108 (Mar. 2008).**

- Session 6

## Answers for Set A (no. 5)

- 4a. Answer: This is a numbering change.
- FF:	Freq ■
- 	Regl ■  	DtSt d	Dates 1999, 2007
**362 1- $a Began with no. 38 (winter 1999); ****                ceased in 2007. **
**500 -- $a Description based on: No. 40 (summer****                1999); title from cover. **
**500 -- $a Latest issue consulted: No. 70 (winter****               2007).**

- Session 6

## Answers for Set B: Example 1

- Type   a     ELvl         Srce   d     GPub         Ctrl         Lang   eng
- BLvl   s     Form        Conf   0     Freq   q      MRec       Ctry   ncu
- S/L     0     Orig          EntW         Regl   x      Alph   a
- Desc   a    SrTp   p    Cont          DtSt   c      Dates  1977,9999
- 010  --  $a 97645992 $z sn86014420
- 040  --  $a NSD $c NSD $d NST $d IXA $d DLC
- 012  --   $i 9710 $l 1 $z d
- 022  0-  $a 0888-6121 $2 1
- 042  --   $a nsdp $a lc
- 043  --   $a n-us-nc
- 050  00  $a GR110.N8 $b N49 $u <AFC>
- 082  1-  $a 390 $2 11
- 210  0-  $a Newsl. N.C. Folk. Soc.
- 222  -0  $a Newsletter of the North Carolina Folklore Society
- 245  00  $a Newsletter of the North Carolina Folklore Society.

- Session 6

**Notes:**
Points to mention:

1. Even though the city of publication has changed, the state has not; so this would not be noted nor would the fixed field Country of Publication code change.
2. The cataloger familiar with the CONSER standard record guidelines will notice some stylistic differences: (a) Coding for the Fixed Field (Conf, Freq, Regl); (b) 260 $c; (c) presence of 300 field; (d) formatted 362 field. However, unless the information is out of date, no modification is required. (Appendix A, General Guidelines)

## Set B: Example 1 (continued)

- 260  --  $a Boone, NC : $b North Carolina Folklore Society, $c 1977-
- 300  --  $a v. ; $c 28 cm.
- 310  --  $a 3 or 4 no. a year, $b 1986-
- 321  --  $a Irregular, $b 1977-1985
- 362 0-  $a Vol. 1, no. 1 (5 Feb. 1977)-
- 500  --  $a Title from caption.
- 500  --  $a Latest issue consulted: Vol. 30, no. 3 (Sept. 2008).
- 515  --  $a Some issues do not have a numeric designation.
- 650  -0 $a Folklore $z North Carolina $v Periodicals.
- 610 20 $a North Carolina Folklore Society $v Periodicals.
- 651 -0  $a North Carolina $x Social life and customs $v Periodicals.
- 710 2-  $a North Carolina Folklore Society.
- 850  --  $a DLC $a DeU $a MiDW $a TxU $a UU $a ViBlbV

- Session 6

## Answers for Set B: Example 2

- Type   a     ELvl   I      Srce   d    GPub         Ctrl         Lang   eng
- BLvl   s     Form **        Conf  ****■   ** **Freq   ****■**    MRec     Ctry   ilu
- S/L     0      Orig   ■     EntW **      ****Regl   ****■** **   **Alph **  **
- Desc   a     SrTp   p    Cont          DtSt   c     **Dates  1988,9999**
- 245 00  $a Conscious choice.
- 260  --  $a Chicago, IL : $b Conscious Choice
- 300  --  $a v. : $b ill. ; $c 35 cm.**  **
**310  --  $a Monthly, $b <Feb. 2007->**
**321  --  $a Bimonthly, $b 1988-  **
**1-   $a Began in 1988.**** **
**500  --  $a "Resources for responsible decision making." **
- 500  --  $a Description based on: Vol. 5, no. 6 (Nov./Dec. 1992);      title from cover.** **
**500  --  $a Latest issue consulted:  Vol. 20, No. 2 (February 2007).**

- Session 6

**Notes:**
 Points to mention:

1. The fixed field dates can be edited to reflect that the publisher states the beginning date in the sidebar on page six.
2. The Frequency note (310 field) should be updated to reflect the current frequency, with a $b to show the period related to that frequency (i.e., that the serial was monthly only from some date after 1988).
3. The cataloger should preserve the previous frequency in a 321 note (as shown). 
4. An unformatted  362 field can be added to reflect the beginning date.
5. The word in the 500 quoted note no longer appears on the piece but could be left in the record.
6. A Latest Issue Consulted (LIC) note indicates the issue used for cataloging.

## Set B: Example 2 (continued)

- 650  -0  $a Holistic medicine $v Periodicals.
- 650  -0  $a Alternative medicine $v Periodicals.
- 650  -0  $a Health $v Periodicals.
- 650  -0  $a Social ecology $v Periodicals.

- Session 6

## Answers for Set B: Example 3

- Type   a     ELvl         Srce   d     GPub         Ctrl         Lang   eng
- BLvl   s      Form       Conf   0     Freq   m     MRec      Ctry   ilu
- S/L     0      Orig         EntW         Regl   r       Alph   a
- Desc          SrTp   p   Cont          DtSt   c      Dates  1945,9999
- 010  --   $a 52042074
- 022  0-  $a 0012-9011 $2 1
- 040  --  $a MnMULS $c MnMULS $d CtY $d NSDP $d DLC $d NSDP
-  $d DLC $d OcoLC $d NST $d AIP $d NSDP $d AIP $d NST $d NSDP
-  $d NST $d NSDP $d OcoLC $d OCU-M
- 042  --   $a nsdp $a lc
- 043  --   $a n-us---
- 050  00  $a AP2 $b .E165
- 210  0-  $a Ebony
- 222  -0  $a Ebony
- 245  00  $a Ebony.

- Session 6

**Notes:**
Points to mention:

1. There is new information about a title that has been absorbed: Black World Magazine.  A linking entry could be made to reflect this new data.
2. Note the confusing  placement of the ISSN after the related title and not with the title to which it belongs.
3. Note also that this is an AACR1 record (Desc  blank)

## Set B: Example 3 (continued)

- 260  --   $a [Chicago, $b Johnson Pub. Co., etc.]
- 265  --   $a 820 South Michigan Ave., 60605
- 300  --   $b ill., ports. $c 35 cm.
- 350  --   $a $10.00 (U.S.) $a $11.00 (foreign)
- 362  0-  $a v. 1- Nov. 1945-
- 515  --   $a Some irregularities in numbering; some numbers in              vol. 29 incorrectly numbered vol. 30.
- 650  -0  $a African Americans $v Periodicals.
**780  05  $t Black world magazine**

- Session 6

## Answers for Set B: Example 4

- Type   a     ELvl         Srce   d     GPub        Ctrl            Lang   eng
- BLvl   s     Form        Conf   0     Freq   q     MRec         Ctry   ce
- S/L     0     Orig          EntW         Regl   r      Alph
- Desc         SrTp   p    Cont          DtSt   c     Dates  1952,9999
- 010  --  $a sn86012860
- 022  --  $a 0009-0875 $2 z
- 040  --  $a MnMULS $c MnMULS $d CU-UC $d RCS $d AIP $d NST
- 042  --  $a nsdp
- 210  0-  $a Ceylon med. j.
- 222  -0  $a Ceylon medical journal
- 245  00 $a Ceylon medical journal.

- Session 6

**Notes:**
[see next slide for notes]

## Set B: Example 4 (continued)

- 260  --  $a Colombo, $b **Sri Lanka Medical Association.**
- 362  0-  $a new series, v. 1- May 1952-
**550 --   $a Published 1952- by: Ceylon Medical Association.**
- 650  -0  $a Medicine $v Periodicals.
- 710  2-  $a Ceylon Medical Association.
**710  2-  $a Sri Lanka Medical Association.**
- 780  02  $a British Medical Association. Ceylon Branch. $t Journal

- Session 6

**Notes:**
Points to mention:
The piece in hand has a later form of the corporate body's name. This is an AACR1 record and description is based on the latest issue. Thus the publisher is changed and the earlier publisher is given in a 550 note. An added entry is added for the new publisher.

## Answers for Set B: Example 5

- Type   a     ELvl         Srce   d      GPub         Ctrl             Lang   eng
- BLvl   s      Form       Conf   0      Freq   m     MRec         Ctry   nyu
- S/L     0      Orig         EntW          Regl   r      Alph   a
- Desc   a     SrTp   p   Cont           DtSt   c      Dates  1950,9999
- 010  --   $a 81640658 $z sc78000900 $z sn78004685
- 022  0-  $a 0161-7370 $2 1
- 042  --  $a lc $a nsdp
- 050 00  $a AP2 $b .P8
- 082  --   $a 505
- 130  0-  $a Popular science (New York, N.Y.)
- 210  0-  $a Pop. sci. $b (N.Y. N.Y.)
- 222  -0  $a Popular science $b (New York, N.Y.)
- 245  00  $a Popular science.
- 246  13 $a Popular science monthly

- Session 6

**Notes:**
Points to mention:

In this case there is no editing that would be necessary.

## Set B: Example 5 (continued)

- 260  --  $a [New York, N.Y. : $b Popular Science Pub. Co., $c 1950-
- 265  --  $a Popular Science, Box 2871, Boulder, CO 80322
- 300  --  $a v. : $b ill. ; $c 24-29 cm.
- 310  --  $a Monthly
- 362  0- $a [Vol. 157, no. 1] (July 1950)-
- 500  --  $a Title from cover.
- 500  --  $a Publisher varies: Times Mirror Magazines, <Mar. 1986->
- 530  --  $a Available also in microform.
- 650  -0 $a Science $v Periodicals.
- 650  -0  $a Technology $v Periodicals.
- 650    2  $a Science $v periodicals.
- 650    2  $a Technology $v periodicals.
- 780  00  $t Popular science monthly (New York, N.Y. : 1900)
-               $w (DLC)01008317 $w (OCoLC)4179801
- 936 -- $a Vol. 228, no. 3 (Mar. 1986) LIC

- Session 6

## Answers for Set B: Example 6

- Type   a     ELvl          Srce   d     GPub         Ctrl             Lang   eng
- BLvl   s      Form        Conf   0     Freq   b     MRec          Ctry   inu
- S/L     0      Orig          EntW         Regl   r      Alph   a
- Desc   a     SrTp   p    Cont          DtSt   c     Dates  1839,9999
- 010  --   $a 55019956//r84
- 022  0-  $a 0048-9239 $2 1
- 042  --   $a lc $a nsdp
- 050  00 $a AP2 $b .S2
- 082  0-  $a 051 $2 19
- 130  0-  $a Saturday evening post (Philadelphia, Pa. : 1839)
- 210  0-  $a Saturday evening post $b (1839)
- 222  -4  $a The Saturday evening post $b (1839)
- 245  14 $a The Saturday evening post.

- Session 6

**Notes:**
Points to mention:

[See slide after next for comments]

## Set B: Example 6 (continued)

- 246  10  $a United States Saturday post
- 260  --   $a Philadelphia : $b G. Graham, $c 1839-
- 265  --   $a Benjamin Franklin Literary & Medical Society,
-               1100 Waterway Blvd., P.O. Box 567, Indianapolis, IN 46202
- 300  --   $a v. : $b ill. ; $c 27-79 cm.
- 310  --   $a Bimonthly, $b <Nov./Dec. 1991->
- 321  --   $a Frequency varies, $b 1839-<July/Aug. 1980->
- 362  0-  $a Vol. 18, no. 954 (Nov. 9, 1839)-

- Session 6

## Set B: Example 6 (continued)

- 500  --  $a **Published: Curtis Pub. Co., <1899->; Indianapolis, Ind. :****            Saturday Evening Post Society, 1971- ; Benjamin Franklin Literary ****             & Medical Society, <2003-> **
- 500  --  $a Some numbers around 1842-1843 have title: United              States Saturday post.
-   --  $a Title from caption.
- 500  --  $a **Latest issue consulted: Vol. 271, no. 2 (Mar./Apr. 2003).**
- 515  --  $a Vol. numbering omitted Nov. 3, 1855-<July 7, 1877>.
- 515  --  $a Vol. numbering changed from v. 77 to v. 170, no. 31             with Jan. 29, 1898 issue.
- 515  --  $a Suspended publication Feb. 9, 1969-spring 1971.
- 515  --  $a Issues for summer and autumn 1971 unnumbered              but constitute v. 243, no. 1-2.

- Session 6

**Notes:**
Points to mention:

1. Add the current publisher to the 500 note.
2. If desired, add a 710 for the publisher (since it is a non-commercial publisher).
3.Remove 936; add 500 Latest Issue Consulted (LIC) note

## Set B: Example 6 (continued)

- 651  -0 $a Philadelphia (Pa.) $v Newspapers.
- 752  --  $a United States $b Pennsylvania $c Philadelphia
-             $d Philadelphia.
- 780  00 $t Atkinson's evening post and Philadelphia Saturday
-              news $w (OCoLC)10312674 $w (DLC)sn 84026167
- 780  05 $t Country gentleman $x 0147-4928 $w (DLC)   77649610
-             $w (OCoLC)3175159**  **

- Session 6

## Answers for Set B: Example 7

- Type   a    ELvl **   **     Srce   d      GPub         Ctrl            Lang   eng
- BLvl   s     Form        Conf   0      Freq   a      MRec         Ctry   ilu
- S/L     0     Orig         EntW          Regl   r      Alph   a
- Desc   a    SrTp   p   Cont           DtSt   c      Dates  1996,9999
- 010  --   $a sn98002137
- 040  --   $a NSD $c NSD
- 022  0-  $a 1099-2413 $2 1
- 037  --   $b David and Alfred Smart Museum of Art, Univ. of Chicago,              5550 S. Greenwood Ave., Chicago, IL 60637
- 042  --   $a nsdp $a lcd
- 082  10 $a 708 $2 12
- 210  0-  $a Smart Museum Art bull.
- 222  -4  $a The Smart Museum of Art bulletin
- 245  04 $a The Smart Museum of Art bulletin.

- Session 6

**Notes:**
Points to mention:
The encoding level can be changed to blank (if CONSER) from “7” (Minimal level)

[Comments continued on next screen]

## Set B: Example 7 (continued)

- 260  --  $a Chicago, Ill. : $b The Museum, University of Chicago,
-             $c c1997-
- 300  --  $a v. : $b ill. ; $c 28 cm.
- 310  --  $a Annual
- 362  0-  $a Vol. 7 (1995-1996)-  **500  --  $a Latest issue consulted: Vol. 18 (2006/2007).**
**650  -0  $a Museums $z Illinois $z Chicago $v Periodicals.**
**610  20 $a David and Alfred Smart Museum of Art $v Periodicals.**
- 710  2-  $a David and Alfred Smart Museum of Art.
**780  00  $t Bulletin (David and Alfred Smart Museum of Art) **
**              ****$x 1067-8808 $w (DLC)   93644233**
- 936  --  $a vol. 8 (1996-1997) LIC

- Session 6

**Notes:**
Points to mention:
2. Note that that publishing statement has the abbreviated Form  The Museum which is now not used. This does not need to be changed, unless you wish to do so to provide better access through the 260 field.
3.The physical description could be completed, although this is not critical. (The 300 field is not needed for CONSER standard record maintenance anyway.)
4. Subject headings should be added to the record.
5. The earlier title link should be checked against your catalog to see if you hold the title and, if so, whether the form of the linking entry matches.

## Answers for Set C: Example 1

- Type   a     ELvl   I      Srce   d      GPub         Ctrl           Lang   eng
- BLvl   s     Form         Conf   0      Freq   f       MRec       Ctry   ie
- S/L     0     Orig           EntW          Regl   r      Alph
- Desc   a     SrTp   p     Cont          **DtSt   d**      Dates  1969,**1986 **
- 040  --  $a YUS $c YUS $d NYG $d HUL
- 022  --  $a 0047-1437
- 043  --  $a e-ie---
- 090  --  $a CS2410 $b .I73
- 092  --  $a 929.109415 $b I68
- 245 04 $a The Irish ancestor.
- 260  --  $a [Dublin : $b s.n., $c 1969-
- 300  --  $a v. : $b ill. ; $c 24 cm.

- Session 6

**Notes:**
Part C
Edit the copy provided to indicate cessations.

Example 1: 
It is known from an external source (vendor, publisher, etc.) that the title ceased publication in 1986.  Volume and issue numbering are not known and the last issue in hand was published in 1985.

 Points to mention:
The Dates and Date Status fixed fields are updated.
[More comments on next slide]

## Set C: Example 1 (continued)

- 310  --   $a Semiannual
- 362  0-  $a Vol. 1, no. 1 (1969)-
**362  1-  $a Ceased in 1986.****500****  --   $a Latest issue consulted: 1985.**
- 500  --   $a Title from cover.
- 525  --   $a Some numbers accompanied by supplements.
- 651  -0  $a Ireland $x Genealogy $v Periodicals.**  **

- Session 6

**Notes:**
 Points to mention:

1. An unformatted 362 field is added to close the record 
2. A Latest Issue Consulted note should be added to show the last issue that the cataloger actually had.

## Answers for Set C: Example 2

- Type   a     ELvl         Srce   d     GPub        Ctrl           Lang   eng
- BLvl   s     Form        Conf   0     Freq   a     MRec         Ctry   xxu
- S/L     0     Orig          EntW        Regl   r      Alph   a
- Desc         SrTp         Cont         DtSt   d      **Dates  1977,1986**
- 010  --   $a sc80001467
- 040  --   $a COO $c COO $d HUL $d DLC $d NSD $d OCL $d NST
- $d HUL $d NST
- 022  0-  $a 0278-3614 $2 1
- 041  0-  $a eng $a fre
- 042  --   $a lc $a nsdp
- 043  --   $a e-fr---
- 090  --   $a JV1801 $b .F87
- 210  0-  $a Fr. colon. stud.
- 222  -0  $a French colonial studies
- 245 00  $a French colonial studies.

- Session 6

**Notes:**
Example 2:
You have issue number 3 published in 1986 in hand and the publisher has informed you that this is the last issue.

Points to mention:
1. This is a pre-AACR2 record, so cataloger would not apply CONSER standard record guidelines.
2. The Date Status and second Dates fixed field elements are updated.

## Set C: Example 2 (continued)

- 246 11  $a Etudes coloniales françaises $f spring 1977
- 260  --   $a [s.l.] $b French Colonial Historical Society,
-              $c 1977**-****86.**
- 300  --   $a **3** no. $c 22 cm.
- 310  --   $a Annual
- 362  0-  $a no. 1-**3****.**
- --   $a Spring 1977 issue has title also in French:
-             Etudes coloniales françaises.
- 546  --   $a English or French.
- 710  2-  $a French Colonial Historical Society.**  **

- Session 6

**Notes:**
Points to mention:

3. Depending on local policy, could upgrade 041 coding
4. The 260 subfield c publication date is closed.
5. The number of issues is completed in the 300 subfield a, physical description field.
6. The designation is closed in the 362 field.
7. 936 deleted since record has been ceased with final issue.