# Presentation: 281701

## Intergovernmental        Personnel Act (IPA)

-           **Prepared by:   **
**                            ****Wanda R. Darwin**
**                                         ****HR Bethesda Center, SPB**
**                        ****June 27, 2007**

## Intergovernmental Personnel Act (IPA) Title 5, USC 3371-33765 CFR 334

- The temporary assignment (up to 4-years with at least a 1-year break in IPA) of an employee between the NIH and other governmental or non-governmental  organizations.
- 	-To assist in the transfer and use of new
-            technologies and
- 	-To provide program and developmental
-           experience that will enhance the
-           performance of the IPA assignee in his or
-           her regular job.

## IPA EligibilityDetailed (Non-FTE) and/or Appointed (FTE)

***Federal Employees*****:**
- Career or career-conditional appointments
- Career appointees in the Senior Executive Service
- Appointments of equivalent tenure in excepted service positions, and
- Presidential Management Interns.

***Non-Federal:***
- Individuals employed for at least 90 days in a career position with
- State, local, and/or Indian tribal government,
- U.S. institution of higher education or
- other eligible organization.

## IPAs  Non-Profit Organizationshttp://hr.od.nih.gov/employment/IPA/ipa-orgs.htm

**Certified Non-profit**
***Articles of Incorporation, ***
***Bylaws, and ***
***Internal Revenue Service nonprofit statement ***
***Certification by another***
***   ******Federal agency***

## IPARoles and Responsibilities

## IPAs

**CSD Branch**
- Receives Negotiated IPA
- Collects documentation
-  Assesses validity
- Identifies other “like” situations
- Recommends decision
- Submits IPA (including background documentation), and recommendation to SPB
- Distributes correspondence to IPA, CSD, and recommending official

**SPB**
- Issues NIH Policy, Procedures, and Instructions
- Reviews incoming recommendations
- Conducts additional fact-finding where necessary
- Assesses validity of case(s) and recommendation(s)
- Writes decisions and related correspondence
- Submits to Director, OHR for clearance to DDM
- Distributes correspondence to IPA, CSD, and recommending official
- Evaluates systemic issues/concerns
- Serves as staff liaison to USOPM, OS, OGC, DPSPA, and OHR/Divisions

## IPAs Office of Financial Management (OFM)

- Government Accounting
- Receives Negotiated IPA
- Obligates funds
- Assigns “YI” to IPA Reimbursable Agreement
- Division of Policy
- Reviews Travel and Transportation costs
- Accounts Payable
- Receives invoices
- Schedules payments
- Travel Audit Office
- Administers transportation/travel payments made directly to assignee via a Travel Authorization

## IPAs - What Is Needed From You

- **Post-audit Copy of all IPAs**** **
- ◊To SPB within five days
- Of approval
- Effective date
- **Lead time** (New IPA – 4 months;
-                          Extensions/renewals – 2 months)
- Must be approved in advance of the effective date
- Facsimile copies may be followed by originals

## IPAs - What Is Needed From You

- Requesting Memorandum *(original, plus 2 copies)*
- IC Director – signed and dated
-  IPA Agreement (HHS OF-69) *(original, plus 2 copies)*
- IC Director – signed and dated
- Outside Organization – signed and dated
-  Non-profit Certification *(original, plus 2 copies)*
- Prior to effective date
- Submit prior to or concurrent with IPA request
-  Transportation/Travel Cost Comparison Worksheet *(original, plus 2 copies)*
- Submit prior to or concurrent with IPA request

## Title V IPAs Requiring Bldg. 1 Approval

- Scientific
_**Occupational families**_**  -  100, 400, 600, 700,    800, 1300, 1500 and 1725 series****	**
**	**
_**Actions**_** - Initial appointments; promotions conversions; and any discretionary pay increases where total compensation is >GS-15/10**
_**Cumulative Discretionary Pay**_**  -  Greater than $30,000 within the preceding 52 weeks**
_**Outside NIH**_

## Title V IPAs Not Requiring Bldg. 1 Approval

- Scientific
- _Occupational families_  -  100, 400, 600, 700, 800, 1300, 1500 and 1725 series
- _Actions_ - Initial appointments; promotions conversions; and any discretionary pay increases where total compensation does not exceed GS-15/10
- _Cumulative Discretionary Pay_  -  Equal or less than $30,000 within the preceding 52 weeks

## Title V IPAs Requiring Bldg. 1 Approval

- Non-Scientific
- _Actions_:  Initial appointments, conversions, promotions and any discretionary pay increases (except for cash awards and QSIs within IC delegated authority) for GS-14 and above
- _Cumulative Discretionary Pay_  -  Greater than $30,000 within the preceding 52 weeks
- _Outside NIH_

## Title V IPAs Not Requiring Bldg. 1 Approval

- Non-Scientific
- _Actions_:  Initial appointments, conversions, promotions and any discretionary pay increases (except for cash awards and QSIs within IC delegated authority) for less than GS-14
- _Cumulative Discretionary Pay_  -  Equal or less than $30,000 within the preceding 52 weeks

## Title V IPAs Requiring Bldg. 1 Approval

- Helpful Hints
- What type of IPA do you have?  (Scientific/Non-Scientific)
- Is Bldg 1 approval required? (Delegations requirements)

## Title V CasesREQUIRING BUILDING 1 APPROVAL

- 	The requesting memorandum...*(signed by*
*	** **IC management official)**                                                                 *
- 			<***Action Requested**** *
- 			<***The Position**** *
- 			<*** ******The Candidate***
- 			<***Pay Analysis***
- 			<***Other Significant Pertinent Details***

## Title V CasesREQUIRING BUILDING 1 APPROVAL

- < **ATTACHMENTS**
- PD for current and proposed position with evaluation statements (where applicable)
- Signed OF-8 (where applicable)
- Resumes of selectee
- Vacancy Announcement, DEU and MP Certs
- Authorizing Forms (HHS OF-69, 1-Page Ext., etc.)
- Outside employment letters – Intent to negotiate
- Non-profit certification
- Transportation/Travel Cost Comparison Worksheet

## IPAs Not REQUIRING BUILDING 1 APPROVAL

- < **ATTACHMENTS**
- PDs for current and proposed position with
-        evaluation statements (where applicable)
- Signed OF-8 (where applicable)
- Resume of selectee
- Vacancy Announcement, DEU and MP Certs
- Authorizing Forms (HHS OF-69, !-Page Ext., etc.)
- Outside employment letters – Intent to negotiate
- Non-profit certification
- Transportation/Travel Cost Comparison Worksheet

## Title V CasesREQUIRING BUILDING 1 APPROVAL

- < **FORMAT**
- Original + 2 copies of memo
- 3 sets of all attachments
- IPA signed by IC management official and submitted through CSD

## IPAs Not REQUIRING BUILDING 1 APPROVAL

- < **FORMAT**
- Original + 2 copies of memo
- 3 sets of all attachments
- IPA signed by IC management official and submitted through CSD

## IPA Authority

- 	To approve IPA agreements
-     **Who has it?**
- 		Director, NIH
- 	   	Deputy Director OIR
-       	Deputy Director OER
- 	   	Deputy Director of Management
- 	  	IC Directors  (Within delegated 	threshold)

## IPABuilding 1 Decision Track

-            IC Program Division

-       EO & Administrative Staff

- OHR Client Services Division
- Servicing Branch Chiefs

-   Outside
- Organization

- -Negotiates IPA,  approves
-                    and/or                         -recommends approval

**IC Director**

- Yes

- SPB

- Director, OHR

**OFM**
- Obligating Funds
- Accounts Payable
- Travel

## IPARequiring Building 1 Decision

- OHR/SPB  1/29/05

- SPB

**OFM**
- Obligating Funds
- Accounts Payable
- Travel

**OHR Client Services Division**
- Servicing Branch Chiefs

-   **Outside **
**Organization**

- -Negotiates IPA,  approves    and/or                         -recommends                           approval

**IC Director**

- Yes

**IC **
**EO/ Administrative**
** ****Staff**

- OHR
- Director

- Yes

**DDM**
**NIH**

**Director**
**  ****NIH**

## IPANot Requiring Building 1 Decision

- Yes

- SPB

**OFM**
- Obligating Funds
- Accounts Payable
- Travel

**OHR Client Services Division**
- Servicing Branch Chiefs

-   **Outside **
**Organization**

- -Negotiates IPA,  approves    and/or                         -recommends                           approval

**IC Director**

-                EO and Administrative            Staff

-            **IC Program Division**

- Yes

**IC **
**EO/ Administrative**
** ****Staff**