# Presentation: 565796

## Integrated Time and Attendance System (ITAS)

**Timekeeper Web**
**Updated: 01/29/2009**

## Log on to Time and Attendance

- Using Internet Explorer browser type in
- URL: http://www.psc.gov/itas/index.html
- _Click on the appropriate link for your_
- _OPDIV’s Employee/AO/Timekeeper.._
**NOTE**:  Only use the navigation buttons in ITAS.  Do not use the **browser** buttons (such as the back arrow button) to navigate in ITAS.  The only browser button compliable with ITAS is the “Printer” button.

## ITAS Logon Screen

- As a new user Logon using your ITAS
- LAN ID and you generic password set by
- your  ITAS Coordinator.
- Your ITAS LAD ID is the first letter of
- your first name, the first and second
-  letter of your last name and last 5
- digits of your social security number.
- i.e. John Doe, SSN:000-07-8999 = jdo78999
- Once you are logon the system will
- prompt you to enter a new password
- (eight to ten characters in length).
- Current users Logon with you ITAS LAND
- ID and password

**Notes:**
Logon on Screen

## Change Password

- The system will automatically prompt you to enter a new password (eight to ten characters in length).
**Password Rules**:
- Password must be at least eight characters,but no more than 10 in length and MUSTcontain **three** of the following four requiredelements:
- 	 a capital letter,
-      	 a lower case letter,	 a number **and**
- 	 at least one Special character.
- Use this option to change your password.  Simply follow the prompts.

## ITAS MAIN MENU

## MAIN Menu

- ITAS Messages Appear Here
- Under Change Roles - Click on
- Timekeeper

## Timekeeper Menu

- Act as Alternate
- Dashboard
- Dashboard is where you will conduct your timekeeper responsibilities.
- Reports

## DASHBOARD	

- Dashboard will list all of your employees.
- You will need to use the scroll bars at the bottom of screen and to the right side of screen.
- Clicking on the Tab Heading along top will only change the order of employees name from descending to  ascending order.

## DASHBORD Continue

- Using the scroll bar at bottom
- scroll look at all the different
- headings. Scroll back to access an
-  employee record.
- Click on one of your employee’s
- name will take you to that
- employee Profile Information.

## ITAS Profile

- Profile information categories are
- Personal, Payroll, Tour of Duty, Options and
-  Leave Request.
- This is the PERSONAL TAB which
- contain each employee standard
- information.
- Boxes with * beside them indicates
- that this is mandatory information.
- ITAS will not let you leave the profile
- until all mandatory information is
- completed. Even though the “Email
- Address” is not mandatory it should be
- completed in order for employee to received
- emails concerning leave request.
- This also where you will reset password when
- requested by employee.

## Profile - Payroll 

- PAYROLL TAB
- This information is required to assure
- employee will be paid correctly.
- Boxes with * are mandatory.
- Although the Service Computation
- Date box is not mandatory ITAS
- cannot determine when an employees’
- leave category should change if it is
- left blank.

## Profile - Tour

- TOUR OF DUTY TAB
- Information used to create timecard.
- Boxes with * are mandatory.
- To change tour type click on down arrow and
- choose type.  Then click on “GO” button.
- Effective Pay Period – click on down arrow and
- choose pay period in which effective.
- Check Distribution of Biweekly Basic Work
- Requirements to assure that employees’ tour is
- correct.  This is what is used to populate the
- employee timecard.

## Profile - Options

- OPTIONS TAB
- Sets access level for employees.
- Only complete if employee is an
- Approving Official, Timekeeper or
- ITAS Coordinator (Administrative
- Officer).
- Set access as a timekeeper you must
- also enter a 5 digit timekeeper
-  number.

## TIMECARD

- TIMECARD TAB
- Tour hours and Regular
- hours should match. ITAS will
- automatically post holidays.
- Click “+ Other” - to see more
- chooses.
- Clicking “OK” at bottom only
- updates information.
- Exit  without changes – click on
-  “Dashboard”

## Posting Extra Hours to Timecard

- Posting of hours worked in excess of 8 hours a day as overtime, credit hours or comp time.
- Click on **“+” Other** for more types
- Select day and type of hours worked
- Enter number of hours
- Click OK

**Posting Extra Hours to Timecard**

## Posting Extra Hours Continue

**Posting of Overtime, Comp Time, Credit Hours, etc Continue**

- Type in individual start and end times to change.  Use military or AM / PM times.
-  If needed, click the “More” button for extra start / stop lines.
- Errors are indicated at the column headings.
- Click “OK”.
- You will see a confirmation screen.

**Posting Extra Hours Continue**

## Confirmation Screen

- Screen appears after every change made to employee profile or timecard.
- You have the option to turn off the confirmation screen by checking the box.

## Supplements

- Select Pay Period
- Click on “GO”
- Select Employee
- Click on Timecard
- Make adjustment and/or correction to timecard.
- Supplement data appears at bottom of current timecard.

## Supplements continue

- Blue * appears beside date
- Supplement data appears at bottom of timecard.
- Return to current pay period
- At top of timecard screen change pay period dates to current pay period.
- Click on “Go”

## Supplement continueSupplement Data

- Supplement data appears at bottom of current timecard.
- Click on “Dashboard” to return to your list of employees

## Leave Request

- Sometimes employee may
- be unable to enter their own
- leave request and you may
- be requested to enter an
- employee leave for them.
- Leave request works the
- same as if you where
- requesting you own leave.

## LTP-Donations

- Leave Transfer Program – use for **donations** of leave or to setup an employee under a voluntary leave transfer program.
- ITAS indicates number of hours available for donation and hours already donated.
- Go to section “Donations” – click on down arrow and select employee/reason for whom you wish to donate leave.
- Tab to Hours Type – click on down arrow and select type of hours.
- Tab to hours – enter number of hours.
- Date should default to day of request.
- Click ‘OK’

## LTP-New Account

- Leave Transfer Program – use for donations of leave and to **setup **an employee under a voluntary leave transfer program.
- Go to section “Accounts” – click on down arrow and select reason.
- Tab to Emergency Type – click on down arrow and select type of emergency.
- Tab to Begin Date – enter date of emergency.
- End Date – this should not be completed until the employee has return to duty full time.
- Click ‘OK’

## LTP-New Account Added

- New Account has been established for employee.
- You will see reason, emergency type and begin date.  Also see column for end date, Received, Used and Available leave and close box.
- Click on □ next to close will automatically update the end field.
- If you close the account by accident it can be reopen by clicking on □ next to reopen field.

## Act as Alternate Timekeeper

- Click on drop down arrow
- Select timekeeper name
- Click OK

## Reports

- Click on drop down arrow
- Select Report

## Reports continue

- Set up Parameters
- Select Date Range
- Select Relationships
- Select Employee
- Select Pay Period
- Click OK

## HELP

- Contact your ITAS Coordinator.