# Presentation: 703539

## National Nuclear Security Administration 
Office of Field Financial Management
Financial Services Department

A-76 Site Tour Briefing

- Office of Field Financial Management
- Financial Services Department
- A-76 Site Tour Briefing

**August 11, 2003**

## DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

- Welcome and Introductions
- Logistics
- Security Reminder
- Briefing
- Tour of Financial Services Work Areas
- Questions
- In Writing
- Either Answered Today or Via Web
- Posting of Site Tour Attendees on The Web

##          NATIONAL NUCLEAR SECURITY ADMINISTRATION 

**OFFICE OF THE DIRECTOR**
- James S. Hirahara, Director
- 510-637-1800
- Kenneth W.  Powers, Deputy Director
- 702-295-3211
- Susan P. Johnson, Executive Officer 702-295-0212

**         ****NATIONAL NUCLEAR SECURITY ADMINISTRATION **
**SERVICE CENTER**

-  Approved  with Attachment 1 by:
- _Original Signed by:  James S. Hirahara_
- _May 22, 2003                              _
- Date

**OFFICE OF BUSINESS SERVICES**
- Frank A. Baca, Associate Director
- 505-845-6050
- Deborah C. Miller, Deputy Associate Director
- 505-845-4903

**OFFICE OF FIELD FINANCIAL MGMT.**
- David L. Marks Jr., Director
- 702-295-3126
- Leland G. Elster, Deputy Director
- 510-637-1555

## Office of Field Financial Management

**Financial Services**
** ****Department**
- Andrew J. Zawadzki, Manager
- 505-845-6238

**Budget & Resources**
**Management Department**
- Gerald G. Hammond, Manager
- 505-845-4199

**Albuquerque Financial Services**
** ****Division**
- Luis C. Martinez, Acting Manager
- 505-845-4119

**Financial Reporting &**
**Liaison Department**
- Richard L. Busboom, Manager
- 702-295-0729
- Deborah G. Jones, Acting Deputy Manager
- 505-845-5934

**Services Branch**
- Luella S. Aragon, Branch Chief
- 505-845-5855

**Operations Branch**
- Donna M. Sosa, Branch Chief
- 505-845-4391

_**Office of Field Financial Management**_
- David L. Marks, Jr., Director (702-295-3126)
- Leland G. Elster, Deputy Director (510-637-1555)

**Systems Branch**
- Edwin L. Maestas, Branch Chief
- 505-845-4123

**Nevada/Oakland Financial **
**Services Division**
- Maria J. Tice, Acting Manager
- 510-637-1534

**Albuquerque Division**
- Lyle D. Russell, Acting Manager
- 505-845-5260

**Programs & Support Branch**
- James F. Nicholas, Acting Branch Chief
- 505-845-4579

**Budget Analysis.& Operations Branch**
- Jodi Lardner, Acting Branch Chief
- 505-845-4945

**Oakland Division**
- Sharon E. House, Acting Manager
- 510-637-1567

**Nevada Division**
- Judy M. Soesbe, Acting Manager
- 702-295-0969

**Financial Review & Performance**
**Assessment Department**
- Eileen Rountree-McLennan, Manager
- 510-637-1515
- Chad W. Glines, Acting Deputy Manager
- 702-295-1781

## NNSA Site Offices 
(Los Alamos, Livermore, Sandia, Nevada, Kansas City, Pantex) 
NNSA Service Center (Albuquerque, Nevada, Oakland Sites)
Idaho Operations Office
Golden Field Office
Office of Repository Development (Yucca Mountain Project)
Carlsbad Field Office (through FY 2003)
Regional Offices of the Energy Efficiency / Renewable Energy Program
Atlanta, Boston, Chicago, Denver, Philadelphia, Seattle
Berkeley and Stanford Site Offices

- (Los Alamos, Livermore, Sandia, Nevada, Kansas City, Pantex)
- NNSA Service Center (Albuquerque, Nevada, Oakland Sites)
- Idaho Operations Office
- Golden Field Office
- Office of Repository Development (Yucca Mountain Project)
- Carlsbad Field Office (through FY 2003)
- Regional Offices of the Energy Efficiency / Renewable Energy Program
- Atlanta, Boston, Chicago, Denver, Philadelphia, Seattle
- Berkeley and Stanford Site Offices

**DOE/NNSA Offices Serviced by the OFFM Financial Services Department**:

## Twelve Integrated Contractors in the DOE/NNSA/OFFM Cluster:

- Home Office / Branch Office Relationship
- Majority of DOE/NNSA Cost Reported by Integrated Contractors
- Report Through Field and Operations Offices

## Current Workforce

- DOE/NNSA/OFFM Financial Service work is accomplished today with a workforce comprised mostly of Federal personnel
- Support Service Contractors represent 10% of work force

## DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

- General Accounting
- Obligations
- Automated and Manual Cost Accruals
- Issuing, Receiving, Recording Cost Transfers
- Nuclear Material (Performed in FRLD)
- Property, Plant, and Equipment
- Payroll
- Balancing and Editing for Monthly Field Office Close
- Deobligation Reviews
- Contract Closeout

## DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

- Payment Services
- Vendor Profiles
- Invoice Processing
- Reject/Return Improper Invoices
- Central Point for Processing Cluster IPACs
- Perform ASAP Payment Processing
- Prepare 1099 file for HQ

## DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

- Travel Services
- Manage Travel Manager Application
- Separate Travel Manager Databases for Albuquerque, Idaho, Nevada, and Oakland Offices in the DOE/NNSA/OFFM Cluster.
- All Other Sites Serviced From One of These Servers.
- Execute Travel Manager Interface
- Travel Manager Automated Interface With Accounting System.
- Conduct Stat Sampling
- Use Statistical Sampling in Travel Voucher Audits
- Administer Travel Card Program

## DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

- Billings and Collections
- Receivables Due From Public and Other Federal Agencies
- Collections of Receivables and Miscellaneous Receipts
- Processing of Delinquent Accounts Receivable
- Payroll Support Activities
- DOE in Process of Transitioning to Defense Finance Accounting Service
- Refer to HQ CAC Briefing

## DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

- Financial Systems Support
- User Permissions
- Training
- Software Modification Requests
- User Testing
- Report Design
- Development
- Data Validation Routines
- Travel Manager and Other Applications

## DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

- Financial Systems Support
- Month-end and Year-end Closings
- Closing Accelerated From Fifth Workday to Third Workday
- Coordinate Closure of All Offices in Cluster
- Editing of Contractor and Field Office Data
- Distribution of Reports to DOE/NNSA/OFFM Internal Users and Contractors

## DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

- Financial Reports
- NNSA/OFFM/FSD Prepares SF-224 for Two Agency Location Codes
- Idaho, Nevada, and Oakland Each Prepare an SF-224 For Their Integrated Contractor Activity
- Receive Reports From Integrated Contractors, Consolidate with DOE/NNSA/OFFM Operations Data, and Forward to DOE/HQ for Final Consolidation
- Provide Extensive Support For Audited Financial Statements.

## DOE/NNSA/OFFM Financial ServicesSite Tour Briefing

- Questions