# Presentation: 701032

## CTSU CCOP Advisory Panel

- CCOP Principal Investigator and Administrators Meeting
- Sept 17-18, 2007

## Agenda

- Overview of CCOP Participation in the CTSU
- Overview of the CCOP Advisory Panel
- Site Advisory Panel Implementation

## CCOP Participation

- Active Sites – 279
- 27% of CTSU institutions
- Active Investigators – 1600
- 24% of active CTSU investigators
- Active Associates – 1444
- 15% of active CTSU associates
- Enrollments – 7,295
- 30% of CTSU enrollments

## History of the CCOP Panel

- Request from the Division of Cancer Prevention (DCP) to develop a format for CCOP representatives to discuss participation on CTSU protocols.  DCP requested the development of the panel after receiving feedback from the CCOP Administrators and Investigators on barriers to protocol participation.

## History cont.

- First Meeting was held May 6, 2004
- Attended by CTEP, DCP, CCOP, CTSU and CIRB representatives
- No deaths were reported
- Development of Action Plan
- Presented at face to face CCOP Advisory Panel Meeting in June 2004
- Ongoing Panel Meetings
- Held every 3 months
- Conference Call or Web Cast
- Last meeting held May 2007

## Activities Highlights

- Procedural Changes
- Cell phone and call logs for the CTSU registrars
- Updates to the CTSU IRB Certification Form including an addendum form
- Changes to site contacts for CTSU
- Web Site and RSS Updates
- RSS page displaying site registration and person information
- Link of “preferred” person to multiple sites and linking CCOP components to the CCOP on the CTSU roster

## Activities (cont.)

- Reviews
- RSS page
- Data Safety Notification Page
- Quality Assurance Reports
- Forms Tracking Transition
- RDC Participation (N0147)
- CTSU Newsletter

## Panel CCOP Representatives

| Ann Forsman | Duluth CCOP |
| --- | --- |
| Audrey Haas  | Metro MN CCOP |
| Patrick Flynn | Metro MN CCOP |
| Belinda Slate | SECCC CCOP |
| Colleen Sweeney (Mary Ann Hatch) | Hem/Onc. Central New York |
| Joan Carolyn Pearson | Howard University Hospital |
| Marge Good | Wichita CCOP |
| Mary Brunetti | Columbia River Oncology Program |
| Pam Williams | Upstate Carolina CCOP |
| Peggy Verrill | Central Illinois CCOP |
| James Wade | Central Illinois CCOP |
| Trista Koehler | Michigan Cancer Research Consortium CCOP |
| Patricia Graham (Francine Mineau, Janice Grimes) | Mt. Sinai Medical Center CCOP |
| Gershon Locker | Evanston Northwestern Healthcare |
| Howard Zaren | Cook County |
| Paul Schaefer | Toledo CCOP |

## Participant Experiences

## Site Advisory Panel

## Site Advisory Panel (SAP)

- Goal – In an effort to provide optimum service to the institutions, the CTSU will involve a cross-section of institutions in the planning of new initiatives, and receive their feedback on ongoing CTSU operations.

## Rationale for SAP

- No general forum for sites outside of the CCOP mechanism to discuss their participation in CTSU.
- Implementation of new CTSU contract in September 2006 with new objectives.
- Changes implemented from the CCOP Advisory Panel benefited all sites.
- Expand representation to persons outside of the administrative role.
- Current members had served 3 years.

## SAP Charter

- Outlines panel structure, terms of service, goals, and procedures
- Membership
- CTEP, DCP, and CTSU representatives
- 15 institutional members with diverse site responsibilities
- CCOP Representative - 6
- CICRS Representative – 1
- Group Representative - 7
- At-Large Representative – 1

## SAP Charter

- Leadership –
- Institutional Chair will be elected by participants
- Co-Chair position led by CTSU representative
- This is your panel!

## Current Status SAP 

- First meeting scheduled for October 12th
- Review of Charter
- Election of Chair
- Review terms of service
- Establish meeting logistics
- Discuss panel objectives

## Membership

| SITE | GROUP/CCOP | Panel Candidate | Position |
| --- | --- | --- | --- |
| Michigan Cancer Research Consortium CCOP | CCOP | Trista Koehler A | Regulatory Coord |
| Southeast Cancer Control Consortium, Inc. CCOP  | CCOP | Belinda Slate A | Protocol Specialist |
| Toledo Community Hospital Oncology Program | CCOP | Pam Shoup | IRB Coordinator |
| Nevada Cancer Research Foundation - CCOP | CCOP | Kathy VanWagenen | CCOP Administrator |
| Kalamazoo CCOP | CCOP | Joan Westendorp | CCOP Administrator |
| New Mexico MB-CCOP | CCOP | Claire Verschraegen | MBCCOP PI |
| Lynchburg Hematology-Oncology Clinic | CICRS | Sherry Swint, RN, MSN, OCN | Oncology Clinical Trials Coordinator |
| Summa Health System Trials | RTOG | Heather Tharpe | Clinical Research Nurse |
| University of Colorado Cancer Center | SWOG | Susan Majeski | CRA |
| Brigham and Women's Hospital | CALGB | Anne M. Burgess | Clinical Research Associate |
| GynOnc Research, Tufts-New England Medical Center | GOG | Susan E. Turner | Clinical Research Coordinator |
| NCIC Clinical Trials Group | NCIC | Belinda Vandersluis | Operations Manager |
| Medcenter One | NCCTG | Tammy Fischer | CRA |
| Western MetroHealth Medical Center | ECOG | Carole Velic | Senior Administrator, Data Management |
| Northwestern University | At Large | Renee Webb | Senior Administrator |

## Possible SAP Topics

- Review of Oncology Patient Enrollment Network (OPEN)
- CTSU Crediting Issues
- Protocol Education Offerings
- Roster Update Maintenance and Roster Update Form
- Comprehensive Service Protocol Offerings
- Site Performance Monitoring

## Questions