# Presentation: 463193

## BNL Environmental Management System Project 

- S. L. K. Briggs
**Presentation to management reps on EMS, 7/12/01**

## Meeting Agenda

**Purpose: Exchange information on BNL EMS Implementation process**
- Registration Audit
- Findings
- Followup
- SBMS Updates
- Title V Draft
- Other Issues & Announcements
- Q&A
- Next Meetings

## Site-wide ISO 14001 Registration Audit:Summary

_**Registration Audit Completed 6/18 – 6/22/01**_
- Conducted in three phases for a total of 26 audit-days
- Encompassed {*a sampling of *} all operations, facilities, and experiments managed by BSA at BNL
- Smooth process, thanks to planning & cooperation of staff
- Findings:
- 9 minor nonconformances
- 7 observations/opportunities for improvement
- 14 noteworthy practices
- 23 previous nonconformances verified & closed
- NSF Audit Team has “recommended BNL for ISO 14001 registration”
- Awaiting final approval by NSF management for registration determination

***Confident that BNL will achieve its goal to obtain ISO Registration before 9/30/01 and achieve“Outstanding” rating on contract performance measure***

## Site-wide ISO 14001 Registration Audit:Findings

- Procedure for Mgmt System Assessments did not include requirements for reporting results
- Records showed that a full EMS audit was not completed
- Preventive maintenance orders had not been closed out and records could not be located
- Completed work orders reflected inaccurate system components/configuration
- Tier 1 inspection report could not be readily retrieved
- Staff using draft/unapproved procedure
- No revision date/number on SAA sign (operational aid)
- Staff using old procedure (superceded by new version)
- HW Generator training requirements not satisfied
- EMS Audit not included in Self Assessment Plan

## Site-wide ISO 14001 Registration Audit:Observations/Opportunity for Improvement

- Monitoring reports on waste generation/reduction showed inconsistent information
- Environmental Review section of a Work Permit was not completed
- Op/Maint manual not controlled in conformance with Dept/Div document control system
- Div Action Tracking Management Program could be improved by defining when preventive action will be taken
- Records were not coded in accordance with internal procedure
- Division EMS Manual describes two methods of controlling contractors, however does not describe when each is applicable

## Site-wide ISO 14001 Registration Audit:Findings

***Relatively few findings for a facility of BNL’s size & complexity***
*Focus needed on controlling web-based document systems*
***EMS Program maturity evidenced by decreasing number of findings***

## Site-wide ISO 14001 Registration Audit:Follow-up on Findings

- Questions on appropriate/adequate Corrective/preventive Action Plans?
- Correction of immediate problem
- Efforts to determine if it exists elsewhere in system
- Preventive action (to prevent recurrence)
- Entry of Corrective/preventive Action Plans in ATS
- Due tomorrow!
- All conditions have been recorded under assessment # 549 (#637 is no longer valid)
- I will submit to NSF for approval

## Site-wide ISO 14001 Registration Audit:Noteworthy Practices

**14 “Positive Practices” identified**
- Use of computer technology- SBMS email notification system, ATS, BTMS, ***CCTS***
***Communications & Trust Advisory Panel***
- NSLS EMS Records matrix linked to Site-specific Records Retention Schedule
- NSLS “EMS, FUA, SAD/ASE Checklist for NSLS Project Reviews”
- ESHQ: QA Analysis of Analytical Techniques; Environmental Protection Priorities
- CAD EMS Assessment Checklist
- PE method of identifying & tracking of objectives/targets/performance measures
**NSF Audit Team ***“Firsts”:*
***Largest Audit Team, Longest Audit Schedule, Biggest Audit Reports***
***Most documented**** ****EMS***
***Highest Attendance at Meetings***
***Most noticeable Cultural Change***
***People asked to be included in audit schedule***
***Deliberated more than anyone else***
***Most thoroughly and systematically implemented EMS***

**BNL**
**EMS**

## Site-wide ISO 14001 Registration Audit:Next Steps

- Upon approval of CAP by NSF, expect official receipt of ISO 14001 certificate in 8/01
- Celebrate and recognize efforts of EMS Teams
- Tentatively week of 9/10/01
- Combine with presentation of P2 Awards
*Continue efforts to maintain, streamline, reap benefits, and continually improve the BNL EMS Program*

## EMS Subject Area Revisions

- Environmental Assessments revision issued
- Minor revisions issued:
- _Drinking Water_ – clarification on systems that require annual testing
- _Integrated Assessment_ – reporting requirements for Mgmt System Self Assessments
- HAZ-MAT Transportation System
- 4 new subject areas: Transfer of [Haz, Rad] materials [On, Off] site
- New Program description and Management System
- ES&H 1.3.5, Planning and Control of Experiments
- address improvement areas identified in BNL self-assessments on Integrated Safety Management,
- address quality program issues/updates,
- provide links to new subject areas relevant to the 1.3.5 review process, and
- add requirements to address issues on recombinant DNA and biological agents.
- Price-Anderson Amendments Act Compliance Validation and Noncompliance Reporting Program
- Add protocol for time-critical reportability determination
- Clarified reporting timeframes
- Add requirement to brief Deputy Director of Operations when actions are complete

## Other Issues & Announcements

- Title V Permit
- Draft Permit received
- Official 2 week review/comment period
- Effected Depts/Div need to complete review/comment by noon 7/16
- See attached email for more information.
- ESD Moving to Bldg 120
- Expected to be complete by 1st week of August

## Next Meetings

- Next EMS Meeting  9/13/01
- Time: 1:30 pm - 3:00 pm
- Location - 535 Conference Room
*NOTE: EMS Project Team Meetings held on 2nd Thursday of *_*EVERY OTHER*_* month*
*CHANGED to bi-monthly meetings*