# Presentation: 911627

## NOAA’s Vision and Future

- Scott Rayder
- NOAA Chief of Staff
- Grants Management Division Workshop Fiscal Year 2006
- February 14, 2006

## Topics

- NOAA’s Past & Present
- Integrated NOAA
- NOAA’s Missions & Goals
- Strategic Plan
- Corporate NOAA
- Decision Makers
- NOAA Budget
- Historical Trend
- Current Environment
- New Congress & Reorganization
- US  Ocean Action Plan

- One-NOAA
- Transformation
- Keys to Creating
- Successes
- Challenges / Opportunities
- Communication
- Organizational Assessment
- Organizational Excellence
- Take Away

- NOAA's Vision and Future

**Notes:**
Menu Slide

This is the context we are working in, and some opportunities and challenges that we face.
The 2004 election has brought the need to create new relationships on the Hill.

## NOAA’s Past & Present Integrated NOAA

- We can not survive without working together.

- NOAA’s Past & Present Integrated NOAA

- NOAA's Vision and Future

**Notes:**
This is another perspective of why we need to become One NOAA.

## NOAA’s Past & Present NOAA’s Mission & Goals

- To understand and predict changes in the Earth’s environment and manage coastal and marine resources to meet the Nation’s economic, social and environmental needs
- Mission Goals:
- Ecosystem approach to management
- Climate variability and change
- Weather and water
- Commerce and transportation
- Critical support for NOAA’s mission

- NOAA's Vision and Future

**Notes:**

 In our effort to fully integrate everything we do into a cohesive “One NOAA” we created these four mission goals to help guide us.  In our proposed Strategic Plan, we have added one additional goal to highlight organizational excellence and mission support.

## NOAA’s Past & PresentUpdate to NOAA’s Strategic Plan

- NOAA’s Vision: An informed society that uses a comprehensive understanding of the role of the oceans, coasts and atmosphere in the global ecosystem to make the best social and economic decisions

- NOAA’s 5-Year Strategic Plan	NOAA’s 5-Year Research Plan
- NOAA’s 20-Year Research Vision

- NOAA's Vision and Future

## Corporate NOAAThe Executive Decision Process

- NOAA's Vision and Future

**Notes:**
No “hub” and spoke

A proposal systematically works through levels of executive oversight until the NEC recommends the Under Secretary approve it.
A proposal can start anywhere in the organization at any level.
All proposals must receive approval from all relevant Councils before presenting to the NEP.
The NEP may (1) recommend the proposal proceed to the NEC for presentation, (2) recommend presentation to the NEC after suggested revisions, or (3) require extensive revisions and another presentation to the NEP.
Proposals presented to the NEC may be (1) recommended for approval by the US, (2) recommended for approval with suggested revisions, or (3) required to make extensive revisions and present to the NEC again at a later date.

Examples of topics that have made it to the NEC are the following:

Policy on Transition of Research to Applications
The Role of NOAA & Private Partnerships
NOAA Aviation Safety Policy
Cooperative Institute Policy
Budget Guidance

## NOAA Funding Trends(Constant Dollars in Billions)

- Data Source:  DOC Summary of enacted BA

*Base Year 2000*

- NOAA's Vision and Future

**Notes:**
The base year for this graph is FY 2000. 
The budget request for FY 2007 is listed but since it is not final, ORF, PAC, and other have not been broken out. 

## Current EnvironmentNew Congress

- Committee highlights:
- Retired: Ernest Hollings
- Term Limited: Ted Stevens as Senate Appropriations Chair (still a member)
- New: Thad Cochran—Senate Appropriations Chair
- New: Richard Shelby (R) & Barbara Mikulski (D)—Appropriations Subcommittee Leaders
- New: Jerry Lewis—House Appropriations Chair
- New: Ted Stevens—Commerce Chair
- New: Inouye—Commerce (co-chair) and Appropriations
- Committee change:
- NASA/NSF now part of Senate Commerce, Justice and Science Appropriations Subcommittee

- NOAA's Vision and Future

## Current EnvironmentAppropriations Reorganization a Surprise

- NOAA is now considered by both the Senate and House subcommittees with:
- 	=$16.8 B FY ‘07 budget request
- 		=$6.02B FY ’07 budget request
- 			=$3.7B FY ’07 budget request

- NOAA's Vision and Future

**Notes:**
We are now competing directly with two other science agencies, NASA and the National Science Foundation.  

## Current EnvironmentU.S. Ocean Action Plan

- Highlights
- Establish Committee
- Develop Priorities and Implementation Strategy
- Ocean Observing System
- State-of-the-Art Research Vessels
- Market-Based Management of Fisheries
- UN Convention on the Law of the Sea

- NOAA's Vision and Future

**Notes:**
On December 17, 2004, President Bush submitted the “U.S. Ocean Action Plan” to Congress in response to the U.S. Commission on Ocean Policy recommendations.  The U.S. Ocean Action Plan outlines the near-term and longer-term actions that protect our ocean and marine resources.   The U.S. Ocean Action Plan 1) summarizes the Administration’s ongoing actions to advance ocean policy as the Commission deliberated;2) identifies additional near-term actions that provide direction for ocean policy; 3) outlines comprehensive, long-term actions for the future; and 4) improves governance between Federal, state, local and tribal authorities
Highlights of the Administration’s Response
Improve Federal Coordination.  President Bush established, by Executive Order, a Cabinet-level Committee on Ocean Policy to advise the President on the establishment or implementation of policies concerning ocean-related matters.  The Committee would also facilitate, among other things, (1) development and implementation of common principles and goals for governmental activities on ocean-related matters, (2) use of science in the establishment of policy on ocean-related matters, and (3) collection, development, dissemination, and exchange of information on ocean-related matters.  Federal agencies will work closely with states, tribal and local governments, and others to ensure that they are conducting effective and coordinated ocean and coastal programs.
Develop an Ocean Research Priorities Plan and Implementation Strategy.  The President’s National Science and Technology Council’s Joint Subcommittee on Oceans (JSO) will develop a Framework for an Ocean Research Priorities Plan and Implementation Strategy by March 31, 2005, followed by a detailed plan and strategy by December 31, 2006.  The Implementation Strategy will identify how the various ocean science sectors (government, academic, industry and non-government) can and should be engaged, individually or through partnerships.
Build an Ocean Observing System as Part of the Global Earth Observation Systems.  The United States is leading the effort to bring the international community together to develop an integrated, comprehensive, and sustained global earth observing system, which includes a substantial ocean component, known as the Global Ocean Observing System.
Develop and Deploy New State-of-the-Art Research Vessels. The National Science Foundation, with the Woods Hole Oceanographic Institute, is funding the construction of a deep-sea manned submersible.  When completed in 2008, it will be the most capable deep-sea research vehicle in the world.  The Navy also recently transferred the USNS Capable to the National Oceanic and Atmospheric Administration (NOAA), the first vessel solely dedicated to NOAA’s ocean exploration program.
Market-based Management of Fisheries.  The Administration will also continue to support market-based fisheries management tools, such as individual fishing quotas (IFQs) for improving fisheries management reducing cumbersome regulation, and enhancing safety at sea.  IFQs provide individual fishermen more certainty with an exclusive, market-based share of the annual harvest quota.
Support Accession to the UN Convention on the Law of the Sea (LOS).  As a matter of national security, economic self-interest, and international leadership, the Bush Administration supports U.S. accession to the LOS Convention.   The Administration is continuing to pursue discussions with Congress on ratification.

BACKGROUND -- At the President’s direction, the Administration is working with every level of government and the private sector to advance the next generation of ocean policy.  We encourage more effective management and conservation of our ocean and coastal resources.  To accomplish that, the Bush Administration has launched and supported numerous innovative science, management, and policy initiatives.  
 	To encourage greater Federal coordination and integration, the President signed an Executive Order establishing a Cabinet-level “Committee on Ocean Policy.”  This Committee will advise the President on domestic policies concerning ocean-related matters and facilitate (1) the development and implementation of common principles and goals for governmental activities on ocean-related matters, (2) use of science in the establishment of policy on ocean-related matters, and (3) collection, development, dissemination, and exchange of information on ocean-related matters.
	The President also directed Executive branch agencies to work with States, tribal and local governments, communities and interested individuals to advance mutual objectives and ensure that programs are conducting effective and coordinated ocean and coastal activities.

## “One NOAA” Transformation

- Subjective Decisions

- Ad Hoc

- Holding Company

- “One NOAA” Transformation

- Corporation
- Process
- Fact-based Decisions
- Execution

- NOAA's Vision and Future

## Keys to Creating “One NOAA” 

- Remove the Stovepipe Culture
- Improve  understanding  of  how  Line/Staff  Offices impact / benefit each other

- NMAO

- NWS

- OAR

- NOS

- NMFS

- NESDIS

- X

- NOAA's Vision and Future

**Notes:**
(The X will animate upon second mouse click)

## “One NOAA” Hurricane Forecast Success

- NOAA's Vision and Future

**Notes:**
This shows the hurricane success stories of all our partners both internal and external coming together for a common goal – to better predict the hurricanes to save lives and property.

## Challenges / Opportunities

- Presenting One NOAA
- Web / Public Affairs / Legislative Affairs, etc.
- Organizational Assessment
- Program Assessment Rating Tool (PART)
- Organizational Excellence
- Grants Workload
- Grants Online
- Business Process Reengineering (BPR)

- NOAA's Vision and Future

**Notes:**
This is a small selection of the challenges and opportunities facing NOAA.

With our public affairs work, for example, we aim to demonstrate that NOAA is an agency where science gains value. 
Stating this consistently, and being clear about how, is key. We need to do this in lay language, making points that will hit home and be understood by readers of USA Today and viewers of CNN – and that means getting the main message across in about 15 seconds!

You can all be reporters. When you hear about something important and new, please bring it to the attention of your line office public affairs’ folks.

When it comes to communicating on Capitol Hill, and with many others, the message also need to be expressed in lay terms, in ways that keep your listeners’ interests upfront, not only NOAA’s interests.      

## Organizational Assessment

| Program | Year | Score | Rating |
| --- | --- | --- | --- |
| Ecosystem Research | 2005 | 67 | Adequate |
| Weather & related services | 2005 | 76 | Moderately Effective |
| NOAA Protected Areas | 2004 | 68 | Adequate |
| Climate Research | 2004 | 78 | Moderately Effective |
| Coastal Zone Management Act | 2003 | 46  | Results Not Demonstrated |
| Navigation Service | 2003 | 83 | Moderately Effective |
| Small Business Innovative Research (NOAA/NIST) | 2003 | 27 | Results Not Demonstrated |
| National Weather Service | 2002 | 89 | Effective |
| Pacific Coastal Salmon Recovery Fund | 2002 | 45 | Results Not Demonstrated |
| National Marine Fisheries Service | 2002 | 55  | Adequate |

- Performance Measures

- PART Summary

- NOAA's Vision and Future

## FY2005 Grants Workload

- 1907 Awards$956M

- Grants Represent  25% of the NOAA Budget for FY 2005

- NOAA's Vision and Future

**Notes:**
FY05  Workload – reflects a significant increase during the later part of the fiscal year, typically when Line Offices look to AGO to obligate their remaining funds.

FY05 - 2606 applications received.  Via Grants.gov (1413) and hard copy (1193), resulting in NOAA issuing 1907 awards for $956M.

Grants represented approximately 25% of the budget in FY 2005

Future Grants System Capabilities/Functionality:  I.E. PLANNING workloads!

Future of Grants Online:  Continuous adjustments, improved internal process/workflow, bringing recipients online in FY06 to utilize system for administrative no-cost actions and financial/progress reporting. 

## NOAA & Our Grants CommunityWorking together in a more efficient manner

- NOAA Grants Processing

- Grants.gov
- “Find and Apply”

- NOAA & Our Grants CommunityWorking together in a more efficient manner

- Applicants

- Will use Grants Online to:
-   View current awards and submit post award actions
-   Compliance with monitoring

- http://www.ofa.noaa.gov/~grantsonline

- NOAA's Vision and Future

**Notes:**
Recently the White House inquired about the status of an earmark award.  Our Program Coordination Office was able to access the award directly from Grants Online and provide an immediate response back to the White House.

Currently, 97 percent of NOAAA’s applicants use the grants.gov system to submit their applications.  This is helping us to improve grant processing.  I encourage those of you who are not submitting grant applications electronically to begin doing so.

Additionally, our Project Management Office is working throughout FY06 to integrate all of our grantees to our Grants Online system to serve your needs better.  Currently, about 30% of grant recipients have the capability to:

Submit No-cost extensions, rebudgeting, scope of work changes, etc.
Submit timely Progress and Financial reports
Accelerate award close out process

When this becomes available for you, which it should to all grantees by the end of FY 2006, we encourage you to participate!  

## NOAA & Our Grants CommunityWorking together in a more efficient manner

**Airlines**

**NOAA**

**ATMs**

**Ticket  Kiosks**

**Grants Online**

** ****Banks**

- NOAA's Vision and Future

**Notes:**
By a show of hands, who here would like to receive their money more quickly? 

The grants online process will expedite the transmission and receipt of funds.  Grants online eliminates the “lines” that hold up the processing of grants and allows for more efficient management of applications.  Imagine not having to wait for paperwork to be sent through the mail, especially in DC where randomized mail is sometimes held and scanned for possible terrorist activity. 

Additionally, all grants and award actions must be processed through Grants online and so, if a paper application or other action is received, time must be spent by those individuals processing the awards to transfer the information into Grants online.  The process will continue to move more efficiently, as program officers have more time to process actions instead of load them  

## Vision for Strengthening Financial and Administrative Services

- Vision:
- Policies and Procedures
- Workforce Management
- Value-added Business Processes
- Performance Metrics
- Process alignment with NOAA Goals
- Organizational Capabilities and Improved performance

- “[W]e are working to improve the management and delivery of financial and administrative services.  Numerous studies... documented opportunities for improvements in financial and administrative service areas and recommended changes to both our organizational structure and business processes.”
- —Memorandum from Conrad C. Lautenbacher, Jr., Vice Admiral, U.S. Navy (Ret.)September 9, 2004

- NOAA's Vision and Future

## What You Should Take Away

- NOAA’s Future is Challenging!
- NOAA is:
- Working hard to improve a successful Scientific Organization
- Retooling critical infrastructure elements
- Engaging our partners to help meet our mission requirements
- NOAA Is All Of Us Working Together With A Unified Vision & Consistent Message
- Helping us work together to deliver efficient grants management

- NOAA's Vision and Future

**Notes:**
NOAA as an organization can make the largest strides in improvement by integration, innovation, and retooling of our administrative services.