# Presentation: 548542

## Financial Management Modernization Initiative (FMMI) Overview

- Presented by**Tonya Allen-Shaw and Jon Sandy**
**June 10, 2008**

## Agenda

- FMMI Overview
- FMMI Organization
- FMMI Scope
- FMMI Roadmap
- USDA Commitments & Expectations
- Next Steps
- Questions / Answers

**Agenda**

- Office of the Chief Financial Officer

## Introductions

**Jon Sandy**
**FMMI Project Lead**
**(Technical)**
- Associate Chief Financial Officer, Financial Systems

**Tonya Allen-Shaw**
**FMMI Project Lead**
**(Functional)**
- Associate Chief Financial Officer, Financial Systems

**Transforming Financials at the People’s Department**

- Office of the Chief Financial Officer

**Notes:**
Overall program vision, importance, and current state considering CR

In today’s increasingly complex financial environment, financial professionals must manage a much wider range of business processes and information.

## FMMI Overview

- Goals
- Enterprise Solution
- Software Solution – SAP
- Enterprise Capabilities
- Benefits

**FMMI Overview**

- Office of the Chief Financial Officer

## Financial Management Modernization Initiative (FMMI)

***Objective***

***Project***

- Improve financial management performance by efficiently providing USDA with a modern, core financial management system that provides maximum support to the mission

- The FMMI project is currently being supported by the Office of the Chief Financial Officer (OCFO) to modernize the aging departmental and agency financial and administrative payment and program general ledger systems

***FMMI demonstrates how “Financial Management is on the ***
***Move to Improve” at USDA***

- Office of the Chief Financial Officer

**Notes:**
FMMI targets the replacement of FFIS (Foundation Financial Information System) and the replacement of the legacy financial and agency program ledgers
FFIS is based on outdated mainframe technology and is no longer supported by the vendor for ongoing compliance with federal financial management requirements 
Replacing FFIS, the core financial management system and program ledgers, with a modern, Web-based core financial management system is expected to eliminate the need to operate and maintain many of the legacy feeder systems and the financial statements data warehouse which is currently needed to produce external financial statements such as consolidated financial statements
USDA Vision:
Comply with President’s Management Agenda (PMA)
Support Department’s Strategic Plan and Administration mandates
Achieve an unqualified audit opinion
Strategic use of human capital 
Enterprise-wide solution
Scalable information technology
Accurate, timely data

## FMMI Goals

- Support USDA Mission
- Address Legacy System Support and Material Weaknesses
- Meet Legislative and Management Mandates
- Integrate with Existing and Emerging E-Government Initiatives
- Provide USDA financial compliance and a backbone for future Department wide capabilities
- Provide data integrity, reliability, consistency, and sharing across multiple organizations
- Deliver a fully integrated and real-time financial management system with on-demand querying capabilities

- Office of the Chief Financial Officer

**Notes:**
Support USDA Mission: USDA officials require high-quality financial and performance information to make and implement effective policy, management, stewardship, and program decisions. The implementation, operations and maintenance of certified, technologically advanced, and reliable financial systems will contribute to USDA’s mission, strategic goals, and objectives.

Address Legacy System Support and Material Weaknesses: USDA legacy accounting system for administrative funds is no longer supported by the vendor, and USDA must address material weaknesses in agency-specific program fund general ledger systems.

Meet Legislative and Management Mandates: FMMI will enable USDA to meet its fiduciary responsibilities, including accountability for U.S. tax dollars, and to comply with several legislative and regulatory mandates.
Provide Core Financials for all USDA Agencies/Offices
Fulfills mandates of Financial Management Line of Business (FMLoB)
Compliant with FSIO (formerly JFMIP)

Integrate with Existing and Emerging E-Government Initiatives: FMMI will enable USDA to integrate with E-Government initiatives (e.g., eGovernment Travel, E-Payroll, Grants.gov, & E-Loans).

## FMMI Enterprise Solution

- Replaces the legacy mainframe systems with an advanced, commerical-off-the-shelf (COTS) software
- Provides a single, operational web-based system for all USDA Agencies and Departmental Offices
- Complies with Federal accounting and system standards
- Re-engineers business processes
- Provides general accounting, funds management, and financial reports
- Delivers reliable, relevant and timely data
- Replaces numerous systems

- Office of the Chief Financial Officer

**Notes:**
According to GAO, Technology is one of the seven key success factors instrumental in achieving a world-class finance organization.

FMMI 
Replaces the legacy mainframe systems with an advanced,  commerical-off-the-shelf (COTS) – SAP ERP 2005 for USDA’s new core financial system

Provide a single, operational web-based system for all USDA Agencies and Departmental Offices:
Entering financial transactions
Integrating financial data from multiple sources
Conducting funds and cost management activities 
Generating real-time and multi-year analytical data 

Complies with Federal accounting and system standards

Vendor Supported

Re-engineers business processes and builds new standard USDA-wide processes

Provides general accounting, funds management, and financial reports; provides you with the ability to produce an accurate set of balanced books and financial reports by any dimension.

Delivers reliable, relevant and timely data for decision-making by leaders and managers across USDA 
Replaces numerous systems for finance and accounting

## FMMI Software Solution - SAP

***Federal ******Government Organizations***

- SAP (_Systems_, _Applications_, and _Products_ in Data Processing) is an integrated business software package
- ERP (Enterprise Resource Planning) software product that integrates an organization’s data and processes into a single unified system
- COTS (Commercial off-the-Shelf) software product
- FMMI’s software solution is SAP ERP 2005
- Numerous public sector (e.g., federal, state, and local) customers

- Office of the Chief Financial Officer

## FMMI Enterprise Capabilities

- Funds control and accountability
- Cost management activities
- Standard transactional input into single web-based system
- Planning, programming, budgeting and execution
- Cost analysis activities
- Fulfillment of Financial Management Line of Business (FMLoB) and other key Federally mandated initiatives
- Compliance with OMB Circulars A-123 and A-130 and USDA cyber security policies
- Adherence with the President’s Management Agenda (PMA) goals
- Robust document and reporting capabilities

- Office of the Chief Financial Officer

**Notes:**
Funds control and accountability that provides commitments, obligations, expenses, and disbursements from a single system in real-time
Cost management activities in real-time that integrate financial and related functional, non-financial data for analyses and “leading practices”
Standard transactional input into single web-based system that reduces re-keying, re-working, and reconciliation of data
Planning, programming, budgeting and execution through the use of integrated financial and non-financial experience data 
Cost analysis activities that provide, across USDA and calendar/fiscal years, cost & functional performance data by project, organization, etc. 
Fulfillment of Financial Management Line of Business (FMLoB) and other key Federally mandated initiatives
Compliance with OMB Circulars A-123 and A-130 and USDA cyber security policies
Adherence with the President’s Management Agenda (PMA) goals for improved financial performance, expanded electronic government, and                 budget/performance integration 
Robust document and reporting capabilities

## FMMI Benefits

**Provides access to leading business practices** by using a commercial off-the-shelf (COTS), web-based Enterprise Resource Planning (ERP) system
**Saves time** across USDA by eliminating redundant data entry, re-working same data among multiple systems, and then reconciling data differences
**Saves dollars** by eliminating many legacy systems
**Improves ****financial performance and management reporting** to help with decision-making
**Complies with Federal system standards**
**Streamlines financial-business processes**
- Improves **functional integration, accountability, internal controls, and the ability to audit transactions**

- Office of the Chief Financial Officer

**Notes:**
Improve financial performance to serve citizens, business partners, and employees more efficiently and effectively
Improve management reporting to help with decision-making at the Department, Agency/Office, and Program levels
Compliant and vendor-supported software provides leading practices and offers enterprise-wide solutions to provide the foundation for future USDA requirements 
Comply with federal system standards 
Streamline financial-business processes for greater efficiency and effectiveness across the Department 
Improve functional integration which will require fewer feeder systems
Improve accountability, ability to audit transactions, internal controls and error messaging for issue resolution

## FMMI Organization 

- USDA FMMI Team
- Organization Structure
- Governance Structure

**FMMI Organization **

- Office of the Chief Financial Officer

## USDA FMMI Team

| Executive Sponsor | Jon Holladay (Deputy CFO) |
| --- | --- |
| Program Managers | Mike Clanton and Kay Levy |
| Project Leaders | Tonya Allen-Shaw (Functional)
Jon Sandy (Technical) |
| Functional Team | Lucy Luo, Jeni Halpern,
Ann Adam, Amy Curtis,
Darrell Kennedy |
| Technical Team | Steven Eagle
Karol Sanders |
| USDA Agencies / Offices | TBD Subject Matter Experts (SMEs) |

- Office of the Chief Financial Officer

**Notes:**
The project team is being led by OCFO and includes representation from the USDA Agencies/Offices who will bring knowledge and skills related to business processes, people, technical and IT areas

## FMMI Organization and Governance Structure

**Functional**

**Technical**

**Implementation**

**Change Management**

- Help Desk
- Deployment Team #1
- Deployment Team #2
- Deployment Team #3

- Communication & Sponsorship
- Training & Performance Support

- Database Administrator
- Security
- Portal
- Reports, Interfaces, Conversions, Extensions, Forms, Workflow (RICEFW)

- Finance
- Cost Management
- Funds Management
- Budget Execution
- Payment/Receivable Mgmt
- Testing

**Program Management**
**Project Leaders**

**Compliance**

**System Architect**

**Program Change**
** ****Control Board (PCCB)**

**Agency/Staff Office Subject Matter Experts (SMEs) & Deployment Team**

**Senior Management **
**Oversight **
**Committee (SMOC)**

**FMMI Organization and Governance Structure**

**Executive Program **
**Sponsor**

- Office of the Chief Financial Officer

## FMMI Scope 

- SAP Public Sector Solution Map for ERP 2005 Functional Architecture
- FMMI Core Financials in SAP
- Functional Architecture
- Technical Architecture
- FMMI Features and User Experience
- Change Management - Minimizing Impact to USDA
- Training and Performance Support

**FMMI Scope **

- Office of the Chief Financial Officer

## SAP Public Sector Solution Map for ERP 2005

**Citizen & Business Service Delivery**

**e-Government Portals**

**Constituent Relationship Management**

**e-Democracy**

**Security & Authentication**

**Organization Management**

**Strategic & Capital Planning**

**Decision Support & Data Warehousing**

**Program Formulation & Financing**

**Budget Formulation**

**Program Evaluation & Analysis**

**Performance Results Measurement**

**Internal Operations Support**

**Budget Execution**

**Program/Project Management**

**Financial Accounting**

**Managerial Accounting**

**Grants Management**

**Cash Management & Treasury**

**Case & Records Management**

**Human Resource Management**

**Organization & Position Management**

**Recruitment**

**Personnel Administration**

**Time Management**

**Compensation & Benefits Administration**

**Payroll Accounting**

**Workforce Development**

**Knowledge Development & Training**

**Skills Development**

**e-Learning**

**Knowledge Library**

**Knowledge Assessment**

**Procurement & Supplier Relationship Management**

**Procurement Process Management**

**e-Procurement & Marketplaces**

**Tender Management**

**Contract Management**

**Inventory Management**

**Distribution**

**Resource Management**

**Facility & Equipment Management**

**Fleet Management**

**Reimbursable Services**

**Property & Asset Management**

**Real Estate Management**

**Travel Management**

**Capture Accounting**

**Full Functionality**

**SAP Public Sector Solution Map for ERP 2005**

- Office of the Chief Financial Officer

## FMMI Core Financials in SAP 

- Office of the Chief Financial Officer

**Notes:**
The FMMI solution is a modular based solution that is fully integrated 
The modular approach allows for configuration flexibility to meet USDA corporate requirements
The complexity of the integration points across the modules will be fully explored during the Design Phase

Core financials include:
FSIO
Integrate G/L
Manage:
Funds
Payments
Receivables
Costs
On-Demand Reports
Auditable

Financials (FI)
Facilitates management and external reporting of legally required financial information and documents
Immediately after data is entered, the system displays information on updated accounts, account totals, and balances. It also has the capability to display information regarding the balance sheet and Profit and Loss analysis.  
Key FI transactions include: General Ledger, Accounts Payable, Accounts Receivable, Assets Accounting, Treasury, Accounting Information System

Controlling (CO)
Allows an organization to measure its flow of costs and revenue and is used for internal management controls of costs
Allows recording of information and is structured in a way that suits an organization's own management and reporting purposes. 
Key CO transactions include:  Cost Center Accounting, Internal Order, Accounting, Product Costing Analysis, Profit Center Accounting, Profitability Analysis

Sales & Distribution (SD)
Helps to record customer sales and to ship products to the customer. This process is sometimes referred to as order fulfillment. 
Helps to optimize all the tasks and activities carried out in sales, delivery, and billing. Pricing, ship-to addresses, sold-to addresses, packaging requirements, and other customer information are found within SD transactions.
Key SD transactions include:  Inquiry Processing, Quotation Processing, Sales Order Processing (Reimbursable Orders), Delivery Processing, Billing, Sales Information System

Material Management (MM)
Supports the procurement and inventory functions of day-to-day business operations such as purchasing, inventory management, and re-order point processing. The MM module is also where material master data is maintained.  
Key MM transactions include:  Purchasing, Inventory Management, Invoice Verification, Material Valuation, Vendor Evaluation, Purchasing Information System, and External Services Management

Funds Management (FM)
Budget, monitor, and control Commitment, Obligations, and Expenditures
Reduce available budget as Purchase Requisitions and/or Purchase Orders are created
Prevent budget overruns by causing hard stop when funds are depleted
Can be used for Appropriations or Working Capital (revenue generating) Funds

Business Intelligence Warehouse (BI)
A robust reporting tool used to fulfill the reporting needs of both SAP modules and external data sources. BW extracts data from multiple sources and allows users to analyze selected data using queries. BW is a read-only system, which protects source data from being inadvertently overwritten. 
Report on large amounts of current and historical data from various sources. 
Perform multi-dimensional analyses according to various business perspectives. 
View and organize information using an intuitive and user-friendly web interface or by using Microsoft® Excel. 
Evaluate data in varying degrees of detail 
Access and modify reports locally without affecting any SAP data.
Financial Statements and Treasury Reporting

## Functional Architecture

**Data Integrity and Controls**

**SAP****Process **
**Integration****(PI)**
**XML**
**Flat File Upload**
**Scheduled Batch Transactions**

**SAP Portal**

**SAP ERP 2005 Functional Integration Modules**

**Security Controls**

**Workflow/Business Rules**

**Data Management Tools**

**Compliance Controls**

**ACRWS**

**Candidate Systems**

**PayrolI**

**FDW**

**CPAIS **

**IAS**

**TRVL**

**GovTrip**

**General Ledger Management**

**Funds Management**

**Fund Balance with Treasury**

**Payment Management**

**Receivable Management**

**Cost Management**

**Reporting**

**System Management**

- Office of the Chief Financial Officer

**Notes:**
General Ledger Management
GL Account Definition
GL Transaction Definition
GL Update & Editing
GL Upward/Downward Spending Adjustments
GL Analysis and Reconciliation
GL Accounting Period Maintenance & Closing
Funds Management
Budget Planning
Budget Preparation
Budget Authority
Funds Distribution
Funds Control
Funds Status
Fund Balance w/Treasury Mgmt.
Treasury Information Maintenance
Payment Confirmation Process
Reconciliation & Reporting
Payment Management
Payee Information Maintenance
Accounts Payable
Invoicing
Disbursing
Payment Follow-up
Receivable Management
Customer Information Maintenance
Receivable Establishment
Debt Management
Collection and Offsets
Cost Management
Cost Set-up & Accumulation
Cost Distribution
Cost Reporting
Reporting 
Enterprise-wide Reporting
Agency-specific Reporting
External Reporting
Metric Tracking System Reporting
System Management
Accounting Classification Management
Document & Transaction Controls
Document Referencing and Modification
System Generated Transactions
Audit Trails

Candidate systems are systems that require additional analysis if they will be integrated or subsumed.  Examples include: 
Statistical Usage Billing Information System (SUBI) -DASO 
Accounting Reporting System (ARS) 
Dedicated Loan Origination System (DLOS)

USDA legacy systems and/or ledgers that are targeted to be replaced by FMMI include:
Foundation Financial Information System (FFIS)
Financial Statement Data Warehouse Data (FSDW)
Core Accounting System (CORE)
Program Funds Control System (PFCS)
International Funds Control Reporting System (IFCRS)
Integrated Program Accounting System (IPAS)
RMA-01 - Financial Management Systems
Program Loan Accounting System (PLAS)/Guarantee Loan System (GLS)

USDA corporate systems that are targeted to interface with FMMI include:
Automated Cash Reconciliation Worksheet (ACRWS)  
Corporate Property Automated Information System (CPAIS)
Payroll
Financial Data Warehouse (FDW)
Integrated Acquisition System (IAS)
GovTrip / TRVL

## Technical Architecture

**Operations Architecture**

**Application Architecture**

**Security Architecture**

**Integration Architecture**

**IAS**

- SAP Process Integration (PI)

- SAP Enterprise Portal

- E-Authentication
- (HSPD-12)

- Security
- Administration

- Application
- Security

- Disaster Recovery

- Systems Management

- Backup/Restore

**FMMI Users**

- Adobe Forms

- Help Desk

- Job Scheduling

- Financials

- Controlling

- Sales and Distribution

- Funds Management

- Materials Management

- SAP Business
- Intelligence (BI)

**Development Architecture**

- Configuration Management

- EVM

- Training (SAP
- Productivity Pak)

- Requirements Management

- Defect  Management

- Test Case
- Management

- Performance Test

- Network
- Security

**CPAIS**

**TRVL**

**GovTrip**

**ACRWS**

**Payroll**

**FDW**

- Relational
- Database

- SAP Compliance
- Calibrator

- SAP ERP

**Technical Architecture**

**Candidate**
**Systems**

- Office of the Chief Financial Officer

## FMMI Features and User Experience

**Corporate Systems **
**(e.g., ACRWS, CPAIS, Payroll, FDW, IAS, PCMS, eTravel)**

**SAP Enterprise Portal**

**SAP PI**

**SAP ERP 2005**

**E-Authentication**

_**FMMI Portal**_
- Single Sign-on
- Role-based Access Control
- Single Integrated Work Environment
- Context-sensitive Help

**Adobe Interactive  Forms**

_**SAP ERP 2005**_
- Web-based
- Single Sign-on (Integrate with eAuth.)
- Role-based Access Control
- Single Integrated Application
- Online Help
- Workflow
- Real Time Business Transactions

_**Adobe Interactive Forms**_
- Leverage Existing Forms
- Form-based Processes
- Integrated Solution
- Decreased Learning Curve

**SAP ERP 2005**

**FMMI Features and User Experience**

- Office of the Chief Financial Officer

**Notes:**
Real time systems operations. Up to date information used to control events.
One information system. All applications access common data. Real events in the business initiate transactions.
Supports business process reengineering to meet SAP Best Practices – preconfigured SAP solutions. SAP provides full business & technical documentation & reusable prototypes.
Highly configurable to meet specific business needs without making customized source code changes.
SAP deliveries ready to use business content (e.g., sales document creation, good movement, reports) with the applications. Through the system configuration processes, such as the organization structure, transaction document number schema and master data import, the system can be up and running.
Database and application models already defined. Database tables and structures are delivered pre-defined.

SAP Features include:
Real-time business transactions
Single transactional database
Data sharing across all functional areas
Fully integrated functionality
Open, service-orientated architecture
Scalable
Robust reporting
FSIO compliant
Configure to business needs
Ready to use business content
Single point of access via a web-based Portal
Role-based access and security
Intuitive Windows environment
Workflow automates routing and approvals
Adobe Forms transmits real-time, secure data from Adobe forms to SAP

## Change Management – Minimizing USDA Impact

***Change Commitment Curve***

**Time**

- Go-Live

- +1 - 3 months

- +3-6 months

- “Valley of
- Despair”

- Old
- Performance
- Level

**Performance**

**Communications**
- Agency / Office Workshops
- Change Discussions
**Role Alignment**
- Clear role definitions
- Role alignment prior to cutover
**Training**
- Role-based training
- Hands-On Instructor Led Classroom, Train-the-trainer, AgLearn
- Online help, simulations, work instructions
- Post-cutover support
**Change Acceptance and Readiness Assessments**
- Awareness, Understanding, Buy-In
- Site/organization readiness

- Methods to minimize depth and duration of the performance downturn:

- Copyright  © 2008 Accenture, All Rights Reserved

- Performance Improvement

- Stabilize & Support

**“****Benefits  Realization”**

- Implement &
- Deliver

**Change Management – Minimizing USDA Impact**

- Office of the Chief Financial Officer

**Notes:**
Any significant change requires time for users to absorb.  During this time, business performance initially declines.  While the performance dip may not be avoided, effective Change Management can reduce both the depth and the duration of the drop-off.  The challenge is to minimize the duration and severity of the ‘despair’ and to maximize the improved ‘steady state’ performance.

## Training and Performance Support

**Time**

**Understand**

**Buy-In**

**Commit**

**Before Transition**
- Define roles for USDA FMMI users based on BPR
- Work with Agencies/Staff Offices to map FMMI users to roles based on BPR
- Develop instructor-led and web-based training

**During Transition**
- Develop FMMI training schedule with FMMI Agencies and Staff Offices
- Deliver on-site classroom training at USDA locations
- Deliver web-based training through AgLearn

**After Transition**
- Provide online help and job aids   for all users (e.g., Power, Limited, System Admin.)
- Provide coaching from Trainers
- Provide onsite support (Help Desk)

**Instructor-led **
**Training**

**Web-based **
**Training**

**Online Help**

**Help Desk**

**Power Users & Instructors**

**Job Aids, **
**Quick Reference**
** ****& Training**

**Train-the-Trainer**

**Training and Performance Support**

**Supervisor and **
**Role Mapping Workshops**

**Change **
**Discussions**

- Office of the Chief Financial Officer

## FMMI Roadmap

- FMMI Phases
- Accomplishments to Date
- Software Solution – SAP
- Draft Implementation Approach

**FMMI Roadmap**

- Office of the Chief Financial Officer

## FMMI Phases

**Change Management**

**Technical**

**Functional**

**Implementation**

- Deployment Strategy

- Deployment Plan

- Business Impact Report
- Test Closure Memo

- Compliance Control Matrix
- Client Readiness Sign-Off
- Go-Live Memo
- Deployment Authorization

- Deployment Plan Updated
- Help Desk Plan

**Project **
**Management**
**Office**

- RICEFW Inventory
- Conversion Strategy
- Tech Arch Specifications
- Define Technology Capacity Plan

- Tech Arch Design
- C&A System Description
- Dev Environment

- Mock Conversions
- Product Test
- UAT
- Performance Test
- ST&E and COOP Test

- Operational Readiness Test
- Cutover

- Technical Design
- RICEFW Build
- Tech Arch Build
- Test/Training Env Builds
- Unit and Assembly Test
- Transition to Hosting Provider

- Project Mobilization
- Program Mgmt Plans
- Project Plan
- Baseline Reqs

- Monitor and Control Project

- Monitor and Control Project

- Monitor and Control Project

- Monitor and Control Project

- Requirements Traceability Matrix
- Plan Conference Room Pilot

- To-Be Process Design
- Conference Room Pilot
- Functional Designs

- Mock Conversions
- Product Test
- UAT

- Operational Readiness Test
- Cutover

- Business Processes Configuration
- Test Plan

- Communication Strategy
- Training and Perform. Support Strategy

- Communication Plan
- Role Matrix
- Role Descriptions
- Training & Performance Support Plan

- Communication pre and post go-live events
- Communication Evaluation
- End User Training
- Training & Perform. Support Evaluation

- Communication Materials
- Organization Transition Materials
- Training and Perform. Support Materials

- Communications Materials
- Train-the-Trainer
- Training and Perform. Support Materials

**PDR**

**CDR**

**TRR**

**ORR**

**SRR**

**Reviews**

- System
- Requirements

- Preliminary
- Design

- Critical
- Design

- Testing
- Readiness

- Operational
- Readiness

- Office of the Chief Financial Officer

**Notes:**
Plan and Analyze: Participate in requirement definition and documentation, help develop the common business processes to support FMMI, make requirement decisions, and resolve requirement uniquenesses

Design: Participate in functional designs, data mapping, scenario, script, and role/job design, configuration rationales, data cleansing and validation rules, technical architecture design, communication and training design, and design review and approval

Build: Participate in technical designs, RICEFW code and test, peer review, test planning, product testing, user acceptance testing, technical architecture component build activities, security requirement activities, develop training, organization alignment and communication materials, and approval and sign-off

Test: Participate in building test cases, conditions, and data; execution and documenting results; develop training, organization alignment and communication materials

Deploy: Participate in executing site communications, leading and executing transition to new organizational design, managing, monitoring, and reporting on data cleanup activities, and coordinating additional support during training and deployment

Operations and Maintenance:  USDA will engage in O&M knowledge transfer and training activities to ensure a smooth transition of USDA team members to the FMMI O&M team

## Accomplishments to Date

- Conducted workshop sessions with the agencies to gather USDA specific requirements
- Conducted additional sessions with the agencies to walkthrough the FSIO Requirements to determine whether the requirement was Mandatory or Value Added
- Awarded phase one FMMI contract to Accenture – September 2007
- Started the Plan & Analyze Phase (April – June 2008)
- Completed Common Understanding and Confirmation of FMMI Requirements (e.g., FSIO, USDA-specific, Corporate System Interfaces) via Workshops
- Conducted High-Level Analysis of USDA As-Is Financial Processes for Corporate System Interfaces
- Reviewed the data elements and initial mapping from FFIS to SAP
- Procured SAP Software
- Establishing interim FMMI development environments (development, test, training)

- Office of the Chief Financial Officer

## FMMI Implementation Approach

| FY08 | FY09 | FY10 | FY11 | FY12 |
| --- | --- | --- | --- | --- |
|  |  |  |  |  |

***Deploy 1 ***
***Go-Live (Oct 2009)***

**Staff Offices***** ***
-   DA
-   NAD
-   OBPA
-   OC
-   OSEC
-   ASCR
-   OCE
-   OCFO
-   OCIO
-  OES
-  OGC
-  HL
- OIG

**REE Agencies**
-   ARS
-   CSREES
-   NASS
-   ERS

**Marketing & Regulatory Programs**
-   AMS
-   APHIS
- 3.  GIPSA

**Food Safety**
-  FSIS

**Farm/Foreign Ag**
-  FAS

**Program (Program Acctg) **
-  FSA/CCC
-  FNS
-  RD

***Deploy 2***
***Go-Live (Oct 2010)***

***Global Design***
***(Plan & Analyze and Global Design)***

***   ******Deploy 1***
***(Design, Build, Test)***

***   ******Deploy 2***
***(Design, Build, Test)***

***BI***
***Go-Live (Jan 2010)***

***Deploy 3***
***(Test)***

**Natural Resources & Environment **
-  FS
-  NRCS

***   ******Agency Specific******(Design, Build)***

***Deploy 3***
***Go-Live (TBD)***

**Deploy 3**

**Deploy 2**

**Deploy 1**

***Subsume***
***FSDW***

**Option Year 1**

**Option Year 2**

**Option Year 3**

**Option Year 4**

**Program (Admin Acctg)**
-  FSA
-  FNS
-  RD

**Farm/Foreign Ag**
-  RMA* *

**FMMI Implementation Approach**

- Office of the Chief Financial Officer

**Notes:**
The FMMI team started the Plan & Analyze phase in April 2008
After Plan & Analyze phase, the team will move into Design, Build, Test, and Deployment of FMMI to USDA agencies and staff offices
The implementation will be deployed in a phased approach and agencies will be added incrementally over time
The first deployment is expected to be in October 2009

## USDA Commitment and Expectations

- USDA Commitment
- FMMI Expectations

**USDA Commitment and Expectations**

- Office of the Chief Financial Officer

## USDA Commitment

** **
**The project team is being led by OCFO**
**The project team will be responsible for the overall process design and implementation of the FMMI solution**

**USDA Commitment**

- Office of the Chief Financial Officer

**Notes:**
USDA supports the goals of FMMI and is working closely with both Inter-Departmental groups and Intra-USDA groups to create a successful implementation

The project team is being led by OCFO, and will also include representation from the agencies/staff offices who will bring knowledge and skills related to business processes, people, technical and IT areas

The project team will be responsible for the overall process design and implementation of the FMMI solution
FMMI...
requires participation and support from across USDA to establish the standardized business rules needed to properly configure the ERP system 
requires participation from functional organizations to define and develop interfaces for accessing functional, non-financial data
requires significant and extensive training to inform users on the new business practices and the use of the system including data entry, review, research and analytic functionality 

## FMMI Expectations

- Participating in project phases to develop an enterprise financial solution
**Plan & Analyze**: Participate in requirement definition and documentation, help develop the common business processes to support FMMI, and make requirement decisions
**Design**: Participate in functional designs, data mapping, test scenarios, script development, role/job design, configuration rationales, data cleansing and validation rules, technical architecture design, communication and training design, and design review/approval
**Build**: Participate in technical designs, RICEFW code and test, peer reviews, test planning, product testing, technical architecture component build activities, security requirement activities, develop training, organization alignment and communication materials, and approval and sign-off
**Test**: Participate in building test cases, conditions, and data; execute and document results; develop training, role, and communication materials; participate in system integration and user acceptance testing
**Deploy**: Participate in executing site communications**;** lead and execute transition to new organizational design; manage, monitor, and report on data cleanup activities**;** and coordinate additional support during training and deployment
**Operations and Maintenance**:  Engage in O&M knowledge transfer and training activities to ensure a smooth transition of USDA team members to the FMMI O&M team

**FMMI Expectations**

- Office of the Chief Financial Officer

**Notes:**
Describe how Office of the CIO (and Russ’s office???) stands ready to facilitate resolution of program issues related to time, resources, information and compliance.

## FMMI Expectations (Cont’d)

- USDA Agency/Staff Office teams will be:
- Making key decisions, driving change, and providing subject matter expertise
- Communicating with audiences within your Agency/Staff Office to share new information and program goals
- Assisting USDA in identifying and communicating with the Agency/Staff Office personnel necessary to implement this very important initiative
- Communicating with the FMMI team with the status of your Agency/Staff Office’s implementation and any issues you are experiencing
- Providing input to functional, technical, training, communication, transition, and implementation plans
- Talking to your colleagues about the changes to get their feedback
- Bringing all your ideas and concerns to the meetings
- Working toward the best solution for USDA

- Office of the Chief Financial Officer

**Notes:**
Describe how Office of the CIO (and Russ’s office???) stands ready to facilitate resolution of program issues related to time, resources, information and compliance.

## Next Steps

- Complete the Plan & Analyze Phase in June 2008
- Continue with the Deployment 1 Project Phases
- Design 		(July 2008 – January 2009)
- Build 		(February 2009 – May 2009)
- Test 		(June – September 2009)
- Deployment 1 	(October 2009)

- Office of the Chief Financial Officer

## Question and Answer (Q&A)

- If you have further questions about the FMMI project, please contact:

**Question and Answer (Q&A)**

**Tonya Allen-Shaw**
- FMMI Project Lead (Functional)
- tonya.allen-shaw@usda.gov
- 202-720-5026

**Jon Sandy**
- FMMI Project Lead (Technical)
- jon.sandy@usda.gov
- 202-619-7637

- Office of the Chief Financial Officer