# Presentation: 916336

## IT  &  RELATED  ACQUISITIONS (May 2008)

**CLASSIFIED AS  3  TYPES: **
**TYPE  1**  -   IT  APPROVES &  PURCHASES
**TYPE  2**  -   IT  RECOMMENDS / CONCURS  &  NRCS  FUNDS &  PROCURES
**TYPE  3**   -  DOES NOT REQUIRE IT APPROVAL OR  ACQUISITION
- ALL THREE TYPES  REQUIRE IT ACQUISITION STAMP AND NRCS  “INVESTMENT ACCOUNTABILITY”  (IA) NUMBER  FROM FT. COLLINS,  BUT ONLY  TYPES 1 AND 2  REQUIRE  OCIO-ITS  SIGNOFF.
- TYPE 1 ITEMS AND TYPE 2 BPA ITEMS WILL BE DELIVERED TO THE OCIO-ITS STAFF AS DESIGNATED BY THE GROUP MANAGER.

## TYPE 1  -   IT ACQUISITION  PROCEDURES  (May 2008)

- AD-700 to
- Zona Beaty
- for authorization

- OCIO-ITS
- Signs AD-700
- and forwards to
- FNM

- FNM
- certifies funds &
- returns to requestor

- Requestor faxes 700
- to Steve Weber for
- IA  number
- Fax 970-295-5414

- Steve Weber
- assigns IA # and
- returns AD-700 to
-  requestor

- * OCIO-ITS
-    purchases, receives,
- installs and completes
- EATS

- Requestor prepares
- Type 1 AD-700 with detailed
- specifications, delivery
- Information, POC, BOC,
- etc. and obtains
- supervisor signature

_**EXAMPLES  OF  TYPE 1  IT ACQUISITIONS**_
- Copier- Networked & to be purchased                                    Hardware Maintenance Renewals on Type 1
-                                                                                                      (Purchased Networked Copiers)
- Hardware Maintenance Renewals on Type 1                         Personal Data Assistants (PDA)
-      (Non BPA Items)                                                               RAM Upgrades not available from BPA
- Non BPA Printers – All                                                           Repairs on Non BPA items such as Printers,                  Scanners – All                                                                              Scanners & other devices not under warranty
-                                                                                                All new  software, including Engineering/GIS
- Renew  subscription on software                                                 Remote Sensing
- Telecommunications – No cost,                                             Telecommunications – Systems & Components
-       No NRCS IA required                                                         Office phone systems; blackberries;  cell phones
- Voicemail Systems                                                                   satellite/bag phones; broadband/wireless cards

**TYPE 1  -   IT ACQUISITION  PROCEDURES  ****(May 2008)**
**(TO BE PURCHASED BY ITS)**

## TYPE  2  -   IT  ACQUISITION  PROCEDURES   (May 2008)

- AD-700 to
- Zona Beaty
- for authorization

- OCIO-ITS
- Signs AD-700 and
- designates delivery
- address, POC &
- phone number

- FNM
- certifies funds &
- returns to requestor

- Requestor faxes 700
- to Steve Weber at
- 970-295-5414 for
- IA  number

- Steve Weber assigns
-  IA # and returns 700
- to requestor

- Forward AD-700  to
- Contracting (Cortez)
-  for  purchase

- Requestor prepares Type 2
- AD-700 with detailed
- item  specifications,
-  delivery  information,
- POC, BOC and  obtains
- Supervisor’s  signature

_**EXAMPLES  OF  TYPE 2  IT ACQUISITIONS**_
- Copier- Networked & to be leased                                Digital Cameras & Accessories, Digital Projectors
- GPS Units – Handheld                                                  Hardware Maintenance Renewals on Type 2 Leased Copiers
- _ALL  ITS BPA Catalog Items_:                                        Replacing Blackberry Accessories (Cases, Chargers)
-    -computers- desktop, geospatial, tablets,                   Replacing Cell Phone Accessories
-      laptops, printers, plotters, faxes, RAM,                     USB DVD/CD External Read/Writers
-     misc. items (part of a system not a                            USB External Hard Drives/Storage Devices (Flash,
-          standalone EATS entry)                                                Micro/Mini Drive)
- VHF – Handheld Radios

**TYPE  2  -   IT  ACQUISITION  PROCEDURES   ****(May 2008)**
**(TO  BE  PURCHASED  BY  CONTRACTING)**

- See Part  7 of  IT
- Acquisition Procedures -
-  Buying from USDA BPAs,
- to complete purchase

- Type 2 orders from BPA
- deliver to OCIO-ITS or
- as designated by ITS

- Receiver forwards
- signed and dated
- Receipt for Supplies
- to Contracting within
- 5 work days to pay vendor

## TYPE 3  -  IT ACQUISITION  PROCEDURES  (May 2008)

- AD-700 to
- Zona Beaty
- for purchase
-  approval
- (**stamp not required**)

- FNM
- certifies funds &
- returns to requestor

- Requestor faxes 700
- to Steve Weber at
- 970-295-5414 for
- IA number

- Steve Weber assigns
-  IA # and returns 700
- to requestor

- Forward approved
- AD-700  to
- Contracting (Cortez)
-  for  purchase

- Requestor prepares Type 3
- AD-700 with detailed
- item  specifications, cost
-  delivery  information,
- POC, BOC, etc. &  obtains
- Supervisor’s  signature

_**EXAMPLES  OF  TYPE 3  IT ACQUISITIONS**_
_**(**_**NOT supported by OCIO-ITS**_**)**_
- Copier- Non Networked-either purchased or  leased      Engineering Robotics Surveying
- Engineering Total Stations (Survey Grade)                    Hardware Maintenance Renewals on Type 3 Copiers
- Sensors, remote data collection devices
-      measuring devices

**TYPE 3  -  IT ACQUISITION  PROCEDURES  ****(May 2008)**
**(TO  BE  PURCHASED  BY  CONTRACTING)**

- See Part  7 of  IT
- Acquisition Procedures -
-  Buying from USDA BPAs,
- or use open market  as
- appropriate

- Receiver forwards
- signed and dated
- Receipt for Supplies
- to Contracting within
- 5 work days to pay vendor

##      IT ACQUISITION  PROCEDURES:    

- Toner & Ink Supplies
- (_remfg_)  MUST BE
- purchased from
- ABM Federal Sales
- BPA   (see Part 7
- attached)

- FNM
- certifies funds &
- returns to requestor
- if  under $2, 500 or
- forward to contracting
- if  over $2,500

- If under $2,500,
- call  866-860-4288
- and order using
- purchase card. You
- will need the part  # or
- Printer model #

- Requestor prepares
- AD-700 with detailed
- item  specifications, cost
-  delivery  information,
- POC, BOC, etc. &  obtains
- supervisor’s  signature

**CONSUMABLES  &  SUPPLIES  -  ACCOUNTABILITY  REPORT  FORMAT  2008**
*DATE ORDERED    SOURCE      DESCRIPTION       COST EACH    QUANTITY   TOTAL COST     DATE DELIVERED   ORDERED BY      For  Field Office*
*____________________________________________________________________________________________________________                                                                                                                     *
*1/31/08                ABM         HP 4200 Toner       $119              3            $357                2/15/08              L. McGraw      Columbiana*
*Additional ordering information follows (Part 7 – Buying from USDA BPA) *

**     ****IT ACQUISITION  PROCEDURES:    **
**           ****ORDERING  CONSUMABLES  &  SUPPLIES  ****(May 2008)**

- Each Team must develop
- and maintain a record of
- supplies & consumables,
- reportable annually. Use
- the excel format below.

- OR   Order online at
- _[http://usda.abmfederal.com](http://usda.abmfederal.com/)_
- after setting up an
- account

- If over $2,500,
- contracting will
- purchase off  the
- ABM BPA

- EXAMPLES  OF CONSUMABLES
- Printer toners/ cartridges/
- print heads
- maintenance parts/
-  fuser kits