# Presentation: 223696

## Operations and Services Improvement Process (OSIP)

**101**

**6/2/05**

## What is OSIP?

**OSIP is the NWS requirements-based management process (RMP) approved by the Corporate Board in June ’05. **
**OSIP is a standard, systematic, and disciplined process for evaluating needs/opportunities... **
- captures requirements
- develops solutions
- prioritizes resources
**OSIP is managed by a working group comprised of OST, OCWWS,**
**	****OHD, OOS, CIO, CFO, Regions, and NCEP.**
**OSIP is structured so that needs throughout the NWS can be **
**	****identified and solutions to those needs can be found based on **
**	****requirements; ensuring that solutions meet these requirements.**

## OSIP Five Stage Process 

**OSIP**** *****Five Stage Process***** **

## OSIP Documentation 

**Applied**
**Research**
**&**
**Analysis**

**Concept **
**Exploration**
**&**
**Definition**

**Operational **
**Development**

**Deploy,**
** ****Maintain, & **
**Assess**

- Stage 2

- Stage 3

- Stage 4

- Stage 5

**Need/Opportunity**
**Collection **
**&**
**Validation**_[ ](slide15.xml)_

- Stage 1

-  Key Information is captured in a “maturing” project document

**G1**

**G2**

**G3**

**G4**

** ****Statement of Need **
**or Opportunity **
** ****Plan for Stage 2**
**& beyond**
**  **

** ****Exploratory **
**Research **
**Evaluation**
** ****Concept of **
**Operations **
**and Operational **
**Requirements**
** ****Update Plan**
**for Stage 3 &**
**beyond**

** ****Applied **
**Research **
**Evaluation**
** ****Technical **
**Requirements  **
** ****Business Case**
-   **Update Plan**
** ****for Stage 3 &**
** ****beyond**

** ****Operational **
**Testing**
**Results**
-   **Update Plan**
** ****for Stage 4**
** ****(Integrated**
**  ****Logistics Plan)**

** ****Assessments**
**  **

## OSIP Oversight 

**Gate Keepers:  Cross-functional Decision makers who:**
*Assess results** and **commit resources** for follow-on work*
*Enforce standards, but allow **flexibility** in execution*
*Elevate decisions as appropriate; fast track as needed*
** ****Cross-functional IWTs execute process activities:**
* **Perform activities within each stage*
* **Capture information for decision-making and downstream activities*
* **Develop plans and resource requirements for subsequent stages*

## What is an IWT?

- An Integrated Work Team (IWT) is an NWS matrix team responsible for carrying out each stage of the Operations and Services Improvement Process (OSIP) for a project.
- The IWT is identified and chartered by the OSIP Gate Members and will be notified of assignment by their supervisor.
- The OSIP Gate Members also identify the IWT Lead.
- IWT Members should represent their respective office and specific interests.
- Membership of the IWT may change from stage to stage, depending on expertise required.

## What Is The Role of the IWT Lead? 

- Lead the IWT to achieve project goals.
- Ensure OSIP stage deliverables are developed
- Ensure the PACE requirements management tool is available to project team members.
- Brief the OSIP Gate members at key decision points.
- Keeps the IWT members informed about gate disposition and decision points.
- Perform routine project planning and status reporting.
- Coordinates with OSIP Analysts on status of deadlines and resolving any issues

## 1

**1**

**2**

**3**

**4**

**5**

**6**

**7**

**8**

**9**

**10**

**11**

**12**

**13**

**14**

**SUN**

**MON**

**TU**

**WED**

**TH**

**FRI**

**SAT**

**Gate**

**15**

**16**

**17**

**18**

**19**

**20**

**21**

**Review**
**Team**

**Stage Documents Due**

**Documents are due **_**two**_** weeks **_**before**_** scheduled gate meeting.  Review Team will provide valuable feedback.  IWT has 3 days to make revisions and submit final drafts. **

**IWT Lead sends documents to son@noaa.gov**

**IWT Lead attends RT meeting**

**Final drafts due**

**IWT Lead attends Gate meeting**

**Caution!! This is just an example.  These are not actual dates. **

## OSIP Statement of Need Template

**1.1.1 Title:**
**1.1.2 Contact:** [Provide contact name, Office, phone number and email address]
**1.1.3 Description:  **[Provide a description of the mission need.  This could be a deficiency or potential efficiency gain.]
**1.1.4 Justification: **
**	****1.1.4.1 Origination, Documentation, and Drivers**:  [Identify the origin of this need, citing appropriate documentation and other drivers]
**	****1.1.4.2 Linkages**: [Identify how this need links to the NOAA/NWS strategic plans, PPBES, other validated requirements, etc.  Make appropriate document citations.]
**1.1.5 Existing capabilities/capacities and limitations related to the need:  **[Identify what existing capabilities/capacities NOAA/NWS has related to the need.  Describe the limitations of these capabilities/capacities or what new ones are needed]
**1.1.6 Benefits and Performance Impact**:
- 	**1.1.6.1 Performance Measure Impacts**: [Identify relevant Government Performance Requirements Act (GPRA) Goals and other performance measure impacts.  Describe how meeting this need would improve these measures]
**	****1.1.6.2  Socio-economic Impacts**: [Citing appropriate documentation, quantify any socio-economic benefits that would occur if this need were met.]
**1.1.7 Key Customers and Stakeholders:  **
- 	**1.1.7.1 Customers**:  [Identify who will benefit from meeting this need.]
- 	**1.1.7.2 Stakeholders**:  [Identify organizations that should be involved in meeting this need.]
**	****	**
**1.1.8  Supporting Information:  **[List any additional supporting information available, i.e. testimonials, potential alternatives/resource needs, work already done, analysis...etc. Note: This section is for information only. Approval of the Statement of Need does not imply approval of any potential alternatives or resources described herein.]

## 1.1.1 Title:  Evolution of AWIPS

**1.1.2 Contact**:  Jason Tuell, 301.713.1809x112
**1.1.3 Description:  **The Advanced Weather Interactive Processing System (AWIPS) computer performance, capacity, and communications capabilities cannot effectively accommodate demands for new science because the concept of operations and significant parts of the infrastructure were based on 1990s technology.  The current system architecture (hardware and software) can no longer integrate requirements for data and science enhancements within 18 months.  Anticipated growth in satellite and Numerical Weather Prediction (NWP) data volumes, and requirements for IFPS and digital services will exacerbate AWIPS capacity gaps.  NWS must take proactive measures to evolve the AWIPS hardware, software, and telecommunications architecture and system capabilities to sustain critical warning and forecast operations and meet strategic goals.
- End state vision is a modern, responsive, flexible, extensible, powerful, secure and cost effective IT system necessary for NOAA and NWS to perform their mission and meet strategic goals.

**Description of gap**

**Current capability deficiency**

**Statement of what needs to be done**

## OSIP Process Corporate Oversight

**G2**

**G3**

**G4**

**S&T/Ops Committee Oversight**
**R&D/CONOPS Approval **
**& Stage 3 Resourcing**

**FIRC **
**Oversight**
**Solution Selection**
**& Stage 4 Resourcing **

**Ops Committee**
**Oversight**
**Deployment Decision**
** ****& Stage 5 Resourcing**

**Ops/S&T Committee **
**Oversight**
**Validation **
**& Stage 2 Resourcing**

**DAA**

**OSIP Process**** *****Corporate Oversight***

## OSIP Mission Priority Flow Chart

- Fulfills Mandate?

- Very High

- Executive/Legislative

- No

- High

- How much corporate impact?

- Vital

- Very High

- Links to Strategic Plan?

- No

- Moderate

- Sustains Operations?

- Direct

- NOAA/NWS

- No

- Low

- High

- A

- B

- C

- D

- Not Vital

- High

- Promotes Efficiency or
- Cost Savings?

- Yes

- No

- E

- National

- Rgn/Local

- In-Direct

- No
- Mission
- Priority

## OSIP relationship with other processes

**PPBES**

**Applied**
**Research &**
**Analysis**

**Concept**
**Exploration**
**& Definition**

**Operational **
**Development**

**Deploy,**
** ****Maintain, & **
**Assess**

**G1**

**G2**

**G3**

**G4**

**OSIP relationship with other processes**

**Collection & **
**Validation **

- Change Management
- (**CCB**)

**SREC**

**Request**
**for Change **

- “Major Projects” are elevated to NOAA RMP at appropriate Key decision points

- SON@noaa.gov

- nwsrc@noaa.gov

## https://osip.weather.gov/

**Where do I go to access OSIP over the Internet?**

**You can access the website by using your NOAA email username and password.**
**On the OSIP website, you can access document templates, previously posted documents from other projects (to use as examples), and project deadlines and gate meetings (via the summary report).**

## Who can help me if I have further questions about OSIP or regarding required documents and deadlines?

- OSIP contacts available for support include:
-  Carlos Diaz (OCWWS)
-  John Parein (OCWWS)
-  Suzanne Lenihan (OST)
-  Douglas Hilderbrand (OST)
-  Cindy Woods (OST)
-  Dwayne Johnson (OST)