# Presentation: 487159

## Personnel Security Investigations

- _[ ](http://www.ds-osac.org/)_
**Namibia Country Council Program**

- Bryan Eiseb, U.S. Embassy Windhoek
*May 2006*

## Employee Malfeasance

**Every year, millions of N$ stolen from within companies and organizations**
**Endangers life safety of personnel**
**Damages morale and interferes with core mission**
**Dismissal after-the-fact can be legally complicated and costly**

**Notes:**
Introduce the PROBLEM

## Purpose of Personnel Investigations

**Reduce the risk problem employees *****before *****hiring.**
**Periodically enquire on the suitability for continued employment.**

## When To Investigate

**Pre-Employment**
**Periodic Updates**

## Time Scope of Investigation

**Normally 10 years preceding the date of application or since age 18.**
**Can require longer scope for managers and shorter scope for less sensitive positions as desired**

## What to Investigate

**Personal Interview**
**Criminal Record**
**Education**
**Credit**
**References**

## Background Questionnaire

**Provides an outline for the Personal Interview**
**Secures buy-in from applicant**
**Establishes baseline answers for later comparison**
**Alerts you to areas requiring follow-up**

## Personal Interview

**Review purpose of investigation **
**Emphasize voluntary nature of interview**
**Confidentiality**
**Importance of Candor**

## Personal Interview

**Review application forms**
**Verify Identification Documents**

## Personal Interview

**Focus on areas requiring clarification**
**Look for non-verbal indicators**
**Let your instincts be your best guide **
***Open-Ended and***** *****Non-Judgmental***

## Personal Interview

**Criminal Record & Encounters with the Police**
**Alcohol and Substance Abuse**
**Financial Issues – Indebtedness**
**Outside Business Activities**
**“****Is there anyone who might say....”**

## Criminal Record Check

**Police conduct certificate.**
**Fingerprints.**
**N$30.00**
**POC: ****(Insp. Shikongo 0812723784)**
**Third-country applicants**

## Criminal Record Check

**Criminal, not civil**
**Convictions, not arrests**
**Traffic offenses not covered**

**Notes:**
LIMITATIONS OF POLICE CHECK

## Educational Qualifications

**Verify applicant’s academic qualifications**
**Verify the *****bona fides *****of the school**
**Other issues: campus security, school fees **

**Notes:**
POC’s for UNAM and Polytech, and RSA institutions Diploma Mill website

## Educational Qualifications

**UNAM (Ms. I Esterhuizen 206-3786) **
**Polytech (Student records 2072008/2118) **
**Disadvantages of HIGSE**
- _[www.degreeinfo.com](http://www.degreeinfo.com/)_
- www.ussembassy.state.gov/pretoria

## Credit Checks

**Credit Bureau**
**Trans Union Africa (ITC):**
**Marcha Erni:**
**081-128-0336**
**Get / not get**

**Notes:**
Include web address – explain danger signs

## References

**Previous employers**
**Acquaintances**
**Neighborhoods**
**Landlords**
**Developed sources**

## Report of Investigation

**Comprehensive**
**Copy to Security File**
**Confidentiality**

## Adjudication

**Recommendation from investigator**
**Person vested with power to make decision on security suitability of applicant.**