# Presentation: 251762

## NSTD Orientationfor Educational Participants

**Summer 2008**

**Notes:**
Introduce self –
Welcome, and help you jumpstart your summer learning experience at ORNL

## Getting Started:What you need to know

**Scientific & professional integrity**
**Rules, procedures, work control, and safety information you need to know**
**Fun things we have planned for you**
**Resources available to you**

**Notes:**
We want you to understand the expectations that ORNL has for all of us,
what it takes to succeed..
...and “how to stay out of trouble”

2 weeks from now, we don’t want you saying “I wish someone had told me that”
So we’ll throw a lot at you today to raise your awareness; if you need more information talk to your mentor

## Scientific & Professional Integrity

**ORNL’s reputation depends on the highest intellectual and ethical standards**
**Although you are not employees of ORNL, you are working in an especially close relationship**
**On our premises & under our supervision**
**Subject to our policies & rules**
**We expect you to conduct yourselves as ORNL staff – you are representing ORNL**

**Notes:**
We will direct you to several websites designed for employees
Even though you are not actually employees of ORAU or ORNL, 
we have a special relationship and you will be treated in many ways like employees.
If the need arises, your mentor will raise personnel-oriented issues with ORAU staff who will follow-up. 

## Rules & Procedures

**Government property**
**Highly regulated environment**
**Protection of information**
**Employee Handbook: **_[http://sources/Directorate/Employee_Handbook.pdf](http://sources/Directorate/Employee_Handbook.pdf)_
**Standards Based Management System** http://sbms.ornl.gov/sbms/

**Notes:**
We work in a very highly regulated environment – very different than school or university, and different from home.  
If this is your first time here, expect culture shock.  
Things you’d never think twice about somewhere else become a big deal here.  
Most everything here is paid with US government funds (your taxes, or your parent’s) 
therefore, we are answerable to the public at large and to many rules & regulations that don’t apply to other employers
... lots of “watch dogs” looking over our shoulders... concerns about waste, fraud & abuse ... 
Pay attention to rules & requirements and don’t get into problematic situation.

## Work Schedules

**See your mentor to set your work schedule**
**“****Standard” schedule:**
**8-hr workday plus 1⁄2 hour unpaid lunch**
**5 days/week, Monday – Friday**
**Alternate schedules or time off may be arranged with your mentor & group leader**
**Work the agreed upon schedule**
**Notify supervisor in advance of absence**
**Advance permission required to work outside normal schedule**
**Notify Lab Shift Supervisor at 574-6606**
**No after-hours/weekend work in labs without supervision**

**Notes:**
Consult with supervisor before planned absence, or working nights/weekends

Supervision required for students working in labs off hours
This is both a safety and security issue

Formal process for non-citizens to be granted off-hours access to facilities through PAS, which requires division director approval
	need a reason, and must plan in advance of need

## Traffic Rules

**Observe and adhere to speed limits and traffic signs**
**Do not exceed the 25 m.p.h. limit on campus, or while driving through the guard gates**
**If you speed, you receive a speeding violation**
**Multiple violations will lead to termination**
**Observe parking signs & markings**
**Do not park in spaces designated for visitors, disabilities, car-pool, or government vehicles**
**Do not “create” a space along curbs or in grass**
**Violators may be towed and fined**
**Park personal vehicles in areas designated for students**** (see map at ****http://home.ornl.gov/general/parking/Images/parking_3-28-06.pdf****)**

**Notes:**
Speed limit in most areas on campus is 25 mph
SLOW down going thru guard portals; speed is monitored and reported through management; this is a safety issue!
Always yield to pedestrians
Park personal cars only in student parking – NOT government, handicapped, permitted areas.  
When driving govt cars, still need to follow signs and park in “legal” spaces.
V-badge parking is for Vice Presidents, not visitors.
Park in marked spaces, not along curbs, in grass or gravel.

## Slide 7

**Notes:**
Use remote sections of either HILLSIDE or CONFERENCE CENTER lots

## Use of Government Resources

**Government property includes telephones, fax machines, copiers, computers, vehicles, pens, paper, etc.**
**Government property is to be used for government/business purposes**
**NO**** ****personal use of government vehicles allowed**
**LIMITED personal use of computers allowed if**
**No interference with ORNL operations**
**No conflict with ORNL policies**
**No additional cost to ORNL**
**Internet usage is monitored for abuse, which could lead to discipline or termination**
**E-mails and all computer files may be monitored**
**Protect computers and information from cyber security vulnerabilities**

**Notes:**
OK to call home if it is a local call,
Or occasionally check personal e-mail from work,
 but not to keep an IM conversation running
Do not allow personal activities to infringe in work time; same with internet access. 
NO sexually explicit or gambling sites!!!
Do not expect privacy of any information on government computers;
E-mail traffic may be monitored also
Keep virus protection up to date; do not download or import files from questionable sources
Correct identified cyber vulnerabilities promptly

Personal Use Computer systems at ORNL are for ORNL business use only. Limited personal use is allowed on ORNL computing systems so long as the use does not adversely affect the performance of your duties as an employee, it is of reasonable duration and, is made during your personal time (lunch, or non-duty hours). Installation of software for personal use on ORNL computers is not allowed. 
Incidents of abuse are handled on a case-by-case basis, but could result in disciplinary action up to and including termination of employment in cases of gross misconduct. Inappropriate uses include, but are not limited to: 
Sexually-oriented information   
Gambling 
Chain letters 
Non-business chat 
Downloading, copying, or distributing copyrighted materials without prior permission from the owner 
Downloading large files or utilizing streaming media for personal use (e.g., music files, graphic files, Internet radio, video streams, etc.) 
Advertising, soliciting, or selling 
Conducting non-ORNL business on ORNL equipment 
Improperly handling business sensitive information or introducing classified information onto the unclassified network 

## Update Your Info in WHOS

**From ORNL home page, click on SAP (under Systems) or go to ****http://home.ornl.gov/general/sap/**
**Look for ****My Info**
**Add/update emergency contact info**
**Update work info:**
**Click checkbox to make your picture available**
**Add your office room number, phone, etc.**

**Notes:**
Just in case something happens to you, who should we call to inform of medical problem?
How do we find you if you don’t show up for work?

## Research Notebooks

**Used to record all original descriptions of ideas and conceptions, data, calculations, notes, and sketches **
**Must be registered in the official Research Notebook Database by Dianne Griffith, NSTD Records Manager**
**Non-employees register notebooks jointly with their sponsors**
**Contact Dianne Griffith to request a hardcopy notebook (241-2974 or (**_**[griffithmd@ornl.gov](mailto:griffithmd@ornl.gov)**_**) or use an electronic notebook**
**Notebooks are ORNL property; upon termination, reassign to mentor or turn in to Dianne Griffith**

**Notes:**
May also be called R&D Notebook, Technical Notebook, Lab Notebook
Hardcopy notebooks available through Dianne
Electronic option also available – discuss with Dianne
After registration, Dianne will provide a label and the document REQUIREMENTS AND INSTRUCTIONS, both to be affixed (gummed labels) in the hard copy research notebook
Notebooks stay at ORNL
Active project -> reassign to mentor
Inactive project -> turn in to Dianne

Also, Dianne is available to assist in other areas, such as learning how to maneuver through the ORNL “Information Highway:” ORNL Central Research Library and the Library’s on-line catalog and other databases. 

## Working Safely

**Integrated Safety Management (ISM)**
**Participate in planning work**
**Identify potential hazards**
**Control hazards**
**Perform work within boundaries**
**Look for possible improvements**
**ORNL Site Access Training**
**Additional training depending on assignment**

**Notes:**
temporary residents of the Lab are thrust into an unfamiliar environment and may not have the experience or understanding to identify potential safety hazards in their work areas. There have been many instances at other Science labs where students have been injured after being left alone without proper supervision. It is important you understand our work control process and receive the same safety training and information that is required of our regular staff. 

INTRODUCE DAVID DRAKE 

We have a program in place called INTEGRATED SAFETY MANAGEMENT
It helps to keep us all safe
Some people work with very dangerous materials, chemicals or equipment, but even office workers need to be aware of potential dangers in the workplace
Your active involvement in understanding the work, the hazards, the controls & boundaries will keep you and others safe

Safety training begins with Site Access Training – more may be required depending on what you will be doing; your mentor will determine what & how much is required

## General Safety Guidelines

**Complete required training **_**before**_** you begin work**
**Maintain a clean, uncluttered work space**
**Use the right tool for the job **
**Know hazards associated with materials and equipment before using them**
**Know where safety equipment is and how to operate it**
**Comply with all posted directions; read signs and obey them**

**Notes:**
Your mentor and group leader will determine what training you need

Don’t stand on office chair to reach something high – use proper step stool
Don’t use scissors to remove staples – use staple puller

Find fire extinguishers or fire call box

Students may have older hand-me-down computers – still need to make sure they are set up correctly to avoid ergonomic problems

## Lab Safety

**All experimental work must be conducted under the provisions of a Research Safety Summary (RSS) **
**Do not begin until you have read it and understand it**
**Do not conduct any activities outside those defined in the RSS and **_**assigned to you**_** by your supervisor**
**No eating or drinking in labs; no food utensils or containers; don’t apply make-up**
**Dress requirements: closed-toe shoes, long pants, lab coats when handling chemicals, appropriate gloves**
**Eye protection: safety glasses with side shields required at all times; goggles or goggles under face shield when working with liquids**
**Wash hands after working with chemicals & after leaving lab**
**See Safety handout for more detailed information.**

**Notes:**
A Research Safety Summary (RSS) is the document that defines the work you are approved to do.  This is also called your "safety envelope."  Each time you begin a new activity, introduce a new hazard, or scale up your existing activity, you have to ask yourself, "Am I still inside the boundaries of my RSS?"

The RSS lists the requirements and controls for doing the work

If you have not completed the training required by the RSS, do NOT begin work in the lab – you are not qualified 

Students performing hands on work in our labs will follow the description of work defined in the NSTD Work Plan for Students approved by your mentor and the Lab Space Manager.  This work plan communicates to you and the Lab Space Manager the scope of your work within the lab.  

## Protecting Our Environment

**It is UT-Battelle's policy that environmental management (EM) is integrated into all facets of ORNL's missions**
***Everyone at ORNL, whether employee, contractor, visitor, or guest, has EM responsibilities***
**By complying with the SBMS subject area procedures, you help us avoid negative impact to our environment, violation of laws and regulations and regulatory fines and penalties**

**Notes:**
Things to consider here that you may not consider at home:
Any leaks from your car that could enter a storm drain and effect plants, fish, and animals.
Some waste that you might put in the garbage at home (e.g., batteries, fluorescent light bulbs, aerosol cans) are treated differently at ORNL.  Very specific waste handling and disposal rules apply to industrial research facilities.  Ask your mentor or Lab Space Manager.
In labs there are limits for what can a poured down a drain or vented through a hood ventilation system. Ask your mentor or Lab Space Manager.
UT-Battelle’s Environmental Policy Statements and what you need to know are provided on the green cards for your badge holder.  You may be asked by auditors this summer if you know the environmental policy here at ORNL.  Feel free to refer to this badge if need.
By protecting our environment we are protecting each other and future generations.

## If you’re not sure...

**ASK QUESTIONS**
**Ask your mentor**
**Ask your group leader **
**Ask your Lab Space Manager (LSM)**
**Ask a subject matter expert (ESH protection team)**
**Don’t do anything you are unsure about**
**You ****are responsible for your own safety and that of your co-workers**
**If the unexpected happens, pause, think, check, ask **
**STOP WORK**** if you consider anything unsafe**

**Notes:**
Don’t assume you can do what you did at the university, or for another employer, or what another student thinks!

## Emergency Preparedness 

**During an emergency or drill, follow instructions from the PA system, or Local Emergency Squad member**
**Know your emergency evacuation route and the location of:**
**Assembly Point**
**Fire alarm pull-boxes**
**Fire extinguishers**

**Notes:**
Mentors need to make sure guests have been shown evacuation routes, assembly point

## In Case of Emergency

**Report **_**all**_** injuries to your supervisor and Medical immediately**
**Report all accidents, unusual incidents or near misses to your supervisor immediately**
**If an emergency occurs, your first step is to promptly report the emergency to the Laboratory Shift Superintendent (LSS) 574-6606**

**Notes:**
Report all on-the-job injuries
ORNL Medical Department will treat you in an emergency,
Otherwise seek assistance from ORISE

## How to summon help

**Dial 911 from an **_**on-site**_** telephone**** **
**Do NOT use a cellular phone **
**You will be connected to ORNL Operator, monitored by Medical, Lab Shift Supervisor, & ORNL Fire & Emergency Centers**
**Call the Lab Shift Supervisor Office: 574-6606**
**Pull a fire alarm pull-box then go to nearest building entrance to meet emergency personnel**
**Send a messenger to Lab Shift Supervisor or Local Emergency Squad member**

## What to Report During an Emergency

**Nature of the emergency ****(fire, spill, illness)**
**Where the emergency is ****(be specific)**
**What or who is needed, if known ****(spill response, EMT, etc)**
**Provide your name and phone number**
**Stay on the phone until released**
**Ensure someone will meet responders**

## Nuclear Science and Technology Interaction Program (NSTIP)

- 	ORNL will ensure that its nuclear science & technology capability will remain world class by recruiting and retaining diversity in its intellectual ideas and talent through its **Nuclear Science & Technology Interaction Program**.

**Notes:**
There are a lot of people and some special interest group who really care about you and your experience at ORNL

## NSTIP Roles & Responsibilities

**Guest Appointment Authorizations****	**
**	****Nancy Hatmaker**
**	****Anne Holder****	****	****	****	**
**Student Tours****	**
**	****Julie Ezold**
**	****Peggy Emmett**
**Conferences**
**	****Nancy Hatmaker**
**	****Barbara Snow**

**Seminars**
**Dawn Eipeldauer**
**Kevin Clarno**
**Web**
**	****Janice Arwood**
**Others**
**	****Ana Raffo-Caiado**
**	****Bernie Kirk**
**	****Lara Huggins (Human Resources)**
**	****Costas Tsouris**

## NSTD Summer Seminar Series

| Tautges NSTD summer seminar |  | Wed 5/14/2008 9:30 AM |
| --- | --- | --- |
| S. Nintcheu Fata summer seminar | RES: CR 5700 RM D307 | Thu 5/29/2008 10:00 AM |
| Elisabeth Walker NSTD summer seminar | 5700 RM D307 | Thu 6/5/2008 10:00 AM |
| Eipeldauer NSTD summer seminar | 5700 RM D307 | Thu 6/12/2008 10:00 AM |
| Brynn Voy NSTD summer seminar |  5700 RM D307 | Thu 6/19/2008 10:00 AM |
| Williamson NSTD summer seminar | 5700 RM D307 | Thu 6/26/2008 10:00 AM |
| Sanders NSTD summer seminar | RES: CR 5700 RM D307 | Thu 7/10/2008 10:00 AM |
| Ziock NSTD summer seminar | 5700 RM D307 | Thu 7/17/2008 10:00 AM |
| Mike Dunn  NSTD summer seminar | 5700 RM D307 | Thu 7/24/2008 10:00 AM |
| Ivan Maldonado NSTD summer seminar |  5700 RM D307 | Thu 7/31/2008 10:00 AM |
| Dongarra NSTD summer seminar | 5700 RM D307 | Thu 8/7/2008 10:00 AM |

## Nondestructive Assay (NDA) Workshop

**June 23-25, 2008**
**Building 5700 Safeguards Laboratory**

## NSTD Nonproliferation Summer Seminar Series

- Nuclear Fuel Cycle – Mike Ehinger
- Enrichment – Michael Whitaker
- Fuel Assembly – Mike Ehinger
- Global Nuclear Energy Partnership – Jeff Binder, Angie Thornton, Alex Solodov,
- Steve Saavedra
- MCA – Bill Hopwood
- Physical Inventory Taking – Jim Radle
- DA – John Begovich
- NDA Fundamentals – Alex Solodov
- Automatic Identification – Brad Weil
- Physical Protection – David Lambert
- Vulnerability Assessments – Sharon Wagner
- Radiation Sealed Sources – Ian Gross
- Global Threat Reduction Initiative – Cameron Coates
- Second Line of Defense – Michelle Buchannan
- Export Control – Len Phillips
- The Last Best Chance - Video
- IAEA Safeguards – Mike Uzzle
- Environmental Sampling – Doyle Hembree
- Indicator Commodities – Dave Schneider
- International Co-operation – A. Raffo-Caido
- Sustainability – Bill Toth
- Iran and Nonproliferation – A. Raffo-Caido
- A.Q. Khan – Janie McCowan
- Carnegie International Film – Video
- Iraq Case Study – Ana

## Weekly NSTD tours: Tuesday afternoons

| Date | Departure
time | Departs from | Destination | Tour time | NSTD Escort | Facility Host/Escort |
| --- | --- | --- | --- | --- | --- | --- |
| June 17, 2008 | 1:00 p.m. | 5700, west side door (bus) | Safeguards Lab | 1:15-2:30 p.m. |  | Burt Rollen |
| June 24, 2008 | 1:00 p.m. | 5700, west side door (bus) | Graphite Reactor, 3001 | 1:15-2:30 p.m. |  | Fred Strohl |
| July 8, 2008* | 12:45 p.m. | Main Street (walk to 6000) | Holifield/ORELA
6000/6010 | 1:00-2:00 p.m. |  | Sandra Kennedy |
| July 15, 2008 | 12:15 p.m. | Main Street, (walk to 5600) | 5600: Supercomputing Facility and EVERST | 12:30-1:30 p.m. |  | Sherry Hemfpling |
| July 22, 2008 | 1:00 p.m. | 5700, west side door (bus) | SNS, 8600 | 1:30-2:30 p.m. |  | Annetta Hendricks |
| July 29, 2008 | 12:30 p.m. | 5700, west side door (bus) | Remote Systems, 7601 | 1:00-2:00 p.m. |  | Tom Burgess/Craig Bradley |
| August 5, 2008 | 1:00 | 5700, west side door (bus) | HFIR/REDC, 7900 | 1:30-3:30 p.m. |  | Trent Primm/Julie Ezold |
| August 12, 2008 | 1:00 p.m. | 5700, west side door (bus) | Graphite Reactor, 3001 | 1:15-2:30 p.m. |  | Fred Strohl |

**Notes:**
All times are PM

Sign up for the tours you wish to attend. Because of anticipated interest, there are two tours set up for the following research facilities: 
	High Flux Isotope Reactor (HFIR)/REDC and 
	Graphite Reactor. 
Sign up for only one tour to each of these facilities. 

The Remote Systems and 2nd Graphite Reactor tours are scheduled in parallel on August 7th.  

Dress comfortably for the tours; the weather will likely be hot and humid. Wear comfortable, closed-toe shoes. 

* ORELA requires visitors to be at least 18 years old and wearing long pants.

## Supercomputing Crash Course June 16, 2008

## Other Events

**Oak Ridge/Knoxville ANS Picnic for Students**
**Friday, July 11, 2008 4-9PM at Concord Park**
**Recognition Ceremony **
**Tuesday, August 5, 1:30-4 pm**
**Wigner Auditorium**
**For all NSTD educational participants, their mentors & group leaders**
**Poster Session**
**	****August  **

**Notes:**
Lunch catered by Chik-fil-a

Poster session: REQUIRED for all NESLS students 
	Other program participants are welcome.

All posters to be on standard board that will be provided later.

## Club ORNL

_**Purpose**_
**Encourage Esprit de Corps**
**Offer informal organized events**
**Use as Employee benefit **
**Showcase new venues**
_**Membership**_
**All UT-Battelle employees**
**Summer Students and Retirees welcome**
**Post docs and visitors eligible to attend**
**Family members included for some events**

## Resources

**Your MENTOR**
**Your Group Leader**
**Your Group Secretary**
**Your Lab Space Manager**
**ESH Protection team:**
**Mark Baldwin – 576-5556 (DSO, RCO)****	**
**David Drake – (NRS Group Leader) 241-3694**
**Mary Dunsmore - 576-6805 (EPO)**
**Bruce Owen – 574-6883 **
**Ken Plummer – (team leader) 574-7129**
**Division Office (5700, Room N107)**

**Notes:**
ESH protection team – all located in 4500N; there to help YOU

Mark – DSO – help with any safety issue
David – ESH team lead
Mary – EPO - Available to assist with identifying potential environmental and/or waste management issues and proper controls
Bruce – industrial hygiene; call if you smell something, or have ergonomic issues

## What if things don’t go so well?

**Inform ORISE of issues/problems**
**Contact Anne Holder with any problems regarding your mentor or assignment**
**Let us know ASAP if things aren’t working so we can help to make changes**

## Termination Check-out Procedure

**About a week before your termination date, initiate the NSTD Termination checklist: **_**[http://home.ornl.gov/divisions/nuclear_science_technology/hr/NSTD_Termination_Checklist_nonemployee.pdf](http://home.ornl.gov/divisions/nuclear_science_technology/hr/NSTD_Termination_Checklist_nonemployee.pdf)**_** **
- 	(computers, lab notebooks, keys, library books)
**Return to Anne Holder, 5700, Room I102B**
**	****	****badge**
**	****	****termination checklist**
**	****	****prox card**
**	****	****dosimeter (if you have one)**
**	****	****Evaluation Form**

## On-line References

**ORNL’s internal home page: ****http://home.ornl.gov**
**NSTD’s internal home page: ****http://home.ornl.gov/divisions/nuclear_science_technology/**** **
**NSTD’s student page: ****http://www.ornl.gov/sci/nuclear_science_technology/nstip/index.html**

**Notes:**
Connections to web pages with additional resources and links to required training

## Terms & Acromyms

**DSO – Division Safety Officer**
**EPO – Environmental Protection Officer**
**ES&H – Environment, Safety & Health **
**FUA – Facility Use Agreement **
**GET – General Employee Training**
**ISM – Integrated Safety Management **
**LSM – Laboratory Space Manager**
**LSS – Laboratory Shift Superintendent**
**NSTD – Nuclear Science and Technology Division**
**NSTIP – Nuclear Science & Technology Interaction Program**
**PPE – Personal Protective Equipment **
**R2A2s – Roles, Responsibilities, Accountabilities & Authorities**
**RSS – Research Safety Summary**
**SBMS – Standards Based Management System**
**SME – Subject Matter Expert**

**Be sure to sign the attendance sheet.**
**Have fun.**

**Notes:**
Remind people to pick up handouts as they leave.  
(Have handouts OUTSIDE the room to minimize bottleneck)