# Presentation: 604643

## Engineering Steps to a Successful AIP Project

- Speakers:
- Marc Miller
- Project Engineer
- FAA, Denver Airports District Office
- Roman Piñon
- Lead Engineer/State of Utah
- FAA, Denver Airports District Office

## Objective

*To provide an overview of the procedures used in managing the AIP grant program*

## Scoping Meeting(Key points)

- Meeting held in 1st Quarter of current FY
- Attendees include Sponsor, Consultant, State and FAA
- Topics discussed
- Development of Scope Of Work (SOW)
- Available funding for current project
- Consultant selection complete as per AC150/5100-14C
- Goals/Results from meeting
- Initial outline of SOW
- Initial project schedule development
- Engineering contracts
- Identify environmental actions (i.e. checklist, EIS)

## Consultant Follow-up

- Items submitted for review
- Preliminary project schedule
- Detailed SOW
- Engineering fees
- Independent fee review if necessary
- FAA ADO issues concurrence letters

## Design Meeting

- Required documents at time of meeting
- Approved project schedule (signed by Sponsor, Consultant, FAA)
- Address all project related issues
- Potential closure areas
- Geometrics
- Lighting, NAVAIDS (i.e. modifications, shutdown)
- Any necessary coordination w/ other entities

## Initial Grant Process

- Sponsor & Consultant submit environmental documentation for review and approval
- Sponsor submits two Federal Grant Applications
- Application includes
- Standard form 424
- Project narrative
- Sketch of Project Area
- Preliminary cost estimate
- Sponsor certifications
- Federal Grant Assurances
- Current Exhibit ‘A’

## Formulation of Project Design

- Sponsor & Consultant submittals
- Request for any project modifications
- Form 7460/80-1, FAA then coordinates airspace
- Form 5100-1, Pavement design
- DBE (plan and goal for current or multi FY)
- Plans/Specifications (P/S) and design report for review
- FAA provides review comments
- FAA writes letters of approval to Sponsor & Consultant

## Advertising and Bidding

- Advertising can begin once P/S have been approved
- Sponsor & Consultant conduct pre-bid meeting
- Bid opening
- Examination of bids by engineer
- Recommendation of award by Sponsor
- Concurrence of Award & Authority to Issue Notice to Proceed by FAA

## Grant Offer Process

- FAA prepares Grant Offer
- Grant is sent to Sponsor for acceptance
- Approx. 30 days to sign and return to ADO
- Sponsor _must_ sign before attorney
- Sponsor returns 3 executed copies to FAA

## Preconstruction Meeting

- Consultant discusses project work area, haul roads, weekly meetings, etc...
- Discuss safety during construction and review Construction Operations Plan (COP)
- Project construction schedule is established
- Consultant prepares meeting minutes and sends them to Sponsor, FAA and State

## Construction Management Plan(CMP)

- Sponsor, Consultant, Contractor submit CMP
- FAA reviews document and provides written comments to Consultant, Sponsor and cc’s the State
- Consultant addresses comments received from FAA
- FAA issues a letter approving CMP

## Project Field Inspection

- Consultant provides weekly project inspection reports to FAA
- Change Orders/Supplemental Agreements prepared by Consultant (if applicable)
- Must obtain FAA approval prior to beginning change order work

## Final Inspection

- Test Results
- Prepared and submitted prior to final inspection
- FAA review prior to final inspection
- Identify punch list items
- Corrective action and dates for punch list items
- Final Report
- Submitted to FAA within 45 days after final inspection

## Project Closeout (FAA)

- Submit final Request for Reimbursement
- ADO prepares and distributes final project closeout letters to Sponsor, Consultant, and State

***Congratulations on a successful project, let’s gear up for next year...***