# Presentation: 846088

## Corporate Infra – JAD 1

- Mapping Requirements to Implementation Design
- User Groups
- Priorities
- Sample Screens & Outputs
- Baseline for Managing Change

## Many Actors – Many Processes

- Inspect Property

- Manage Leases

- Manage Rental
- Occupancy Agreements

- Run Depreciation

- Update Occupancy
- & Space Use Types

- Record
- Disposal Transactions

- Facility Master
-     Planning

**Real Property**
**  ****Manager**

**Accountant**

**Engineer**

**Space Utilization**
**     ****Manager**

**Many Actors – Many Processes**

## Infra – An Integrated Solution

- Property

- Accounting

- Management
-     Reports

-    Leases
-         &
- Agreements

**Infra – An Integrated Solution**

## How it all Begins

- Request for
-     Space

- Finding: **New Space **
**Is Needed...**

**Owned Property**

**Leased Property**

- Review Inventory
- & Facility Master
- Plan & Budget

**Customer**

**Real Property**
**   ****Manager**

**How it all Begins**

**GSA Assigned **
**   ****Property**

**Shared or Free **
**       ****Space**

## 4 Ways to Acquire New Property:

- Design & Construct – Owned Property
- Leased Property
- GSA Assigned Property – Rental Occupancy Agreements
- Shared & Free Space

**Real Property**
**  ****Manager**

## Design & Construct – Owned Property

| Actor | Process | System |
| --- | --- | --- |
| Accountant | Create WIP Accounting | FFIS |
| Engineer | Manage Project | MS Project |
| RP Mgr | Specify GSA Site | Infra |
| RP Mgr | Record Property | Infra |
|  |  |  |

**Real Property**
**  ****Manager**

**Accountant**

**Engineer**

**Space Utilization**
**     ****Manager**

## Slide 7

## Slide 8

## Slide 9

## Slide 10

## Leased Property

| Actor | Process | System |
| --- | --- | --- |
| RP Mgr | Review Market |  |
| RP Mgr | Accept Lease T&Cs | Infra |
| Accountant | Set up lease payments | FFIS |
| RP Mgr | Specify GSA Site | Infra |
| RP Mgr | Record Property | Infra |
| RP Mgr | Review 1166 Report | Infra |

**Real Property**
**  ****Manager**

**Accountant**

## Slide 12

## Slide 13

## Slide 14

## Slide 15

## Slide 16

## 1166 form

## Slide 18

## GSA Assigned Property – Rental Occupancy Agreements

| Actor | Process | System |
| --- | --- | --- |
| RP Mgr | Review Market |  |
| RP Mgr | Accept Lease T&Cs | Infra |
| Accountant | Set up GSA payments | FFIS |
| RP Mgr | Record rent charges | Infra |
| RP Mgr | Record Property | Infra |
| RP Mgr | Rent Comparisons | STARS
Infra |

**Real Property**
**  ****Manager**

**Accountant**

## Slide 20

## Slide 21

## Shared & Free Space

| Actor | Process | System |
| --- | --- | --- |
| RP Mgr | Negotiate Interagency or
Cooperative agreement |  |
| Agreement
Administrator | Record agreement T&Cs | Infra |
| Accountant | Set up transfer payments 
if needed | FFIS |
|  |  |  |

**Real Property**
**  ****Manager**

**Accountant**

**Space Utilization**
**     ****Manager**

**  ****Agreement **
**Administrator**

## Slide 23

## Property Management

- Keeping track of property condition and attributes:
- Accessibility status
- Hazardous waste
- Amenities
- Maintenance tasks
- Occupancy
- Space planning
- Disposals, ...

**Engineer**

## Building Management

| Actor | Process | System |
| --- | --- | --- |
| Engineer | Inspections & Condition Surveys | Infra |
| Accountant | Maintenance expenses | FFIS |
| RP Mgr | Facility Master Plan | Infra |
| Space Mgr | Occupancy & Useage | Infra |
|  |  |  |

**Real Property**
**  ****Manager**

**Accountant**

**Engineer**

**Space Utilization**
**     ****Manager**

## Slide 26

## Slide 27

## Slide 28

## Slide 29

## Slide 30

## Slide 31

## Slide 32

## Slide 33

## Condition Surveys

- Deferred maintenance
- Capital improvements
- Annual Maintenance
- Operating costs

**Engineer**

## Slide 35

## Slide 36

## Permits – for vendors

- Potential income source
- Reduces usable space

**  ****Agreement **
**Administrator**

## Slide 38

## Facility Master Plans

- Statistical analysis
- Cash flow
- Recommendations
- Accounting for any disposals

**Engineer**

**Space Utilization**
**     ****Manager**

**Real Property**
**  ****Manager**

**Accountant**

## Slide 40

## Condition Ratings:

- CRV = 1) GSF * Average Cost/SqFT
- 	2) GSF * Means Cost Factor
- 	3)  Original Capitalized Value * Cost Index Factor
- Facility Rating = 	Good   if FCI is      .05 or less
- 			Fair     if FCI is   > .05 and < .10
- 			Poor    if FCI is   > .10

**Condition Ratings:**

## Cash Flow History & Projections

## Slide 43

## Budget Tracking at the Program Level:

## Managing Disposal Projects

**Real Property**
**  ****Manager**

**Accountant**

**Engineer**

## Slide 46

## Real Property Accounting

- FFIS Interface
- Subledgers
- Value Streams
- Depreciation
- Disposals

**Accountant**

## Slide 48

## Infra - Real Property Accounting

**Individual**
**Pooled**

## Infra - Real Property Accounting 

- Organization
- Project Group
- Capital Project No.
- Accounting Period
- Amount
- General Ledger
- Treasury Symbol

- Payroll
- Purchasing

- From FFIS

## Infra - Real Property Accounting 

- Organization
- Project Group
- Capital Project No.
- Accounting Period
- Amount
- General Ledger
- Treasury Symbol

- Payroll
- Purchasing
- Infra

- From FFIS

## FFIS to Infra 

## Infra to FFIS  

## Value Stream Management  

_**Value Stream Management**_

## Depreciation Logic  

**Value Stream**
_**Amount**_**   **_**Life**_**   **_**Start Date**_**   **_**In Service Date**_
- $25,000       30    06/30/1986    05/01/1986

**Start date is always June 30.**
**Monthly****	**
**	****No. of Months * Amount/(12*Life)**
**Life for Improvement on Individual Asset **
**	****= GREATER(Remaining Life, 50% of Default Life)**

## Work In Progress

_**Work In Progress**_

**All Data Collected**

**G.L.**
**1720**

**WIP**
**Adjustment**

**FFIS**
**WIP Transactions**

**Value Stream**
**	****WIP**

## WIP Management

_**WIP Management**_

## Put Into Service

_**Put Into Service**_

## Work In Progress

_**Work In Progress**_

**G.L.**
**1740**

**FFIS**
**WIP Transactions**
**e.g. 1740**

**Value Stream**
**	****WIP – Close**
**	****1740 – Open for Depreciation**

## Rejects

**FFIS**

## FFIS to Infra Rejects  

_**FFIS to Infra Rejects**_

## Reports

## Slide 63

## Slide 64

## JAD 2			May 5, 2003

- More on Reporting
- 	Canned Reports
- 	Ad hoc Query Tools
- 	Spatial queries
- Implementation Plans
- 	Training
- 	HelpDesk
- 	Documentation
- 	Change management