# Presentation: 532899

## HCV FSS Program Coordinator NOFA

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**          ****For Fiscal Year 2008**
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## Eligible Applicants:

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**          ****Only public housing agencies (PHAs) may apply.**
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## Purpose of the HCV/FSS Program

**Promote local strategies to coordinate rental subsidy, training and services to enable participants to obtain employment that leads to economic independence.**
**Eliminate the need for cash welfare assistance.**
**Build family assets through the FSS escrow account.****          **
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## Purpose of the HCV FSS NOFA

**	****PROVIDE FUNDS TO PAY FOR:**
**RENEWAL APPLICANTS: Salaries of ongoing HCV FSS program coordinator and FSS homeownership coordinator positions. **
**NEW APPLICANTS: The salary of one HCV/FSS program coordinator per application.**
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## Role of the HCV/FSS Program Coordinator   

**	****Assure that HCV FSS program participants are linked to training and services needed to achieve economic self-sufficiency       **
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## Role of the HCV/FSS Homeownership Coordinator

**  ****Support homeownership     activities of families in the HCV FSS program.       **
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## Funding for FY’08

**Total available: up to $49 million**
**Maximum salary: $66,000 per full-time coordinator position**
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## Ineligible Uses of Funds:

**Funding cannot be used for training and/or services for families.**
**Cannot be used to pay the salary of an FSS coordinator for a public housing FSS program.**
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## Ineligible Uses of Funds:

**Cannot be used for non FSS HCV families.**
**Not to be used for routine HCV functions that are reimbursed through HCV administrative fees.**
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## Application Deadline Date:

**Electronic application must be received and validated by Grants.gov by 11:59:59 pm on June 12, 2008. **
**Must apply electronically through Grants.gov or obtain waiver prior to due date.**
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## Electronic Application Waiver:

**Directions for requesting a waiver are in the program NOFA.**
**HOWEVER, IT IS HIGHLY UNLIKELY THAT ANY WAIVERS WILL BE GRANTED AUTHORIZING SUBMISSION OF A PAPER APPLICATION.**
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## Application Deadline Date:

**If a waiver is obtained: **
**The application must reach HUD by the deadline date.**
**There will be no 15-day grace period.**
**See the General Section of the SuperNOFA.**
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## Electronic Registration andApplication

**For information on registration and application processes see:**
**3/10/08 Federal Register Notice on early registration**
**3/19/08 Federal Register SuperNOFA General Section**
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## Electronic Registration andApplication

**Additional information sources:**
**Registration checklist and other information through www.hud.gov**
**View webcasts on electronic registration and application submission on the HUD website.**
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## Electronic Registration andApplication

**All PHAs should sign up for the Grants.gov notification service.  **
**	****	****	****This is important!**
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##  Registration Process

**Registration and submission are separate processes.**
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##  Registration Process

**Five step registration process for first time registration takes approximately 10 days.**
**Update/renewal required for applicants that successfully registered last year.**
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## Registration Update

**Applicants that successfully registered last year are required to update/renew their registration this year.**
**This is an annual requirement.**
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## First Time Registration Process

**Obtain Data Universal Number System (DUNS) Number.  **
**	****Name and address information is validated by Dun & Bradstreet (D&B).  See 3/10/08 FR Early Registration Notice and 3/19/08 General Section for detailed information. **
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## First Time Registration Process

**    ****Carefully review your applicant information for accuracy when registering for DUNS # because it will be used in later stages of the registration process.   **
**	****Wait 24 – 48 hours after receiving DUNS # before going to next step so the number has time to be activated.**
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## First Time Registration Process

**2. Register with the Central Contractor Registration (CCR)**
**3. Register with the Credential Provider**
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## First Time Central Contract Registration Process

**Authorized Organization Representative (AOR) must register with Grants.gov**
**E-Business Point of Contact authorizes the AOR to submit grant application.**
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##  Registration Process

**If you aren’t already registered or have not renewed your registration, BEGIN THE PROCESS IMMEDIATELY!**
**Incomplete registration was the most common error under previous  HCV/FSS NOFAs and resulted in applicants not receiving funding.**
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## Application Completion and Submission

**Instructions on how to download and submit an electronic application are on the HUD web site and in the 3/19/08 General Section.**
**A full set of instructions on how to complete an application is at: **
- _[www.grants.gov/](http://www.grants.gov/)__ _
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## Electronic Application Package

**In FY 2008, HUD is using Adobe forms in the application packages.  Applicants must download the free Adobe Reader 8.1.2 or the latest Adobe Reader version available from Grants.gov.  (See 3/10/08 early registration notice and 3/19/08 General Section.)**
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## Electronic Application Package

**If you are using an incompatible version of Adobe Reader, you may receive a validation error.**
**Also, if more than one person is working on the application package, all must be using the same software version.**
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## Electronic Application Package

**Once the Adobe Reader is installed, you can download the application package and instructions.**
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## Electronic Application Package

**To download the application and instructions, enter the CFDA Number, the Funding Opportunity Number OR the Funding Competition ID.  DO NOT enter more than one of these numbers or you will get a message saying that the “opportunity” cannot be found.**
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## Electronic Application Package

**Do not download or attempt to upload the application using a USB flash drive (also called a “key” ”thumb” or “jump drive”.)  **
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## Electronic Application Instructions

**Download the application instructions .  They include both the General and Program sections of the SuperNOFA plus forms that are not part of the application download but are included as elements of a complete application package.  **
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## Electronic Application Package

**Forms contained in the Instructions download are available in Microsoft Office Word 2003 (.doc) Microsoft Office Excel 2003 (.xls) or Adobe (.pdf) formats.  **
**Note: The pdf files are ONLY fillable forms and cannot be saved locally, unless you have Adobe Professional software version 6.0 or higher.**
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## Electronic Application Package

**To complete a form from either the “Mandatory Documents” or “Optional Documents” section of the Grant Application Package, you will have to first highlight and move the form over to the “Submission” box and then open the form.  (This is a change from previous years.)    **
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## Electronic Application Submission

**Use the form HUD-96011 if you have to fax a document. **
**There are new fax numbers in FY 2008.**
**Those numbers are:  (800) 894-4047 and (215) 825-8796**
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## Electronic Application Submission

**Upon successful submission, applicants will receive an e-mail notification confirming receipt and indicating that the application is being validated.  **
**The validation process will be completed in approximately 24 to 48 hours.**
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## Electronic Application Submission

**If the application does not pass the validation check, it will be rejected and the applicant notified of the reason for the rejected application.**
**DO NOT ASSUME that the  application has been successfully submitted until you receive the validation notice.**
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## Electronic Application Submission

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**	****If a rejection notice is received, you must correct the error and resubmit.**
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## Changes in FY’08 HCV/FSS NOFA

**There are few changes in FY’08.**
**In FY 2008, renewal application category has been expanded to  include applicants last funded in FY’05, FY’06 or FY’07.**

## Changes, continued

**Prior to the application due date, applicants must submit an addendum to the agency’s  HCV program administrative plan that outlines reasonable steps the applicant will take to affirmatively further fair housing in the HCV/FSS program.  (See III.C.3.g. of the program NOFA.)**
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## Changes, continued

**This year, applicants must submit EITHER a form HUD-2991, Certification of Consistency with the Consolidated Plan, OR a copy of the signed PHA Certification of Compliance for their current Annual PHA Plan.**
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## All PHA applicants must:

**Administer their HCV FSS program in accordance with HUD regulations and requirements in 24 CFR part 984 and comply with existing HCV program requirements, notices and guidebooks.**
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## Eligible Applicants - RENEWAL PHAs

**Limited to applicants  funded under the FY’05, FY ’06 or FY’07 HCV FSS NOFAs.**

## Eligible Applicants - RENEWAL PHAs

**All renewal PHAs must have:**
**Hired a coordinator for the position to be renewed.**
**Executed FSS contracts with families.**
**Submitted FSS reports by completing section 17 of the HUD-50058 and transmitting to HUD.****  **

##  RENEWAL Joint Applicant PHAs

**Renewal PHAs originally funded as joint applicants may apply separately or with different PHAs and retain their renewal applicant status.**
**However, they must meet the 25 HUD-approved FSS HCV FSS slot requirement. (FSS Action Plan.)**** **

## Eligible Applicants - NEW

**PHAs not qualifying as renewal PHA applicants under this NOFA.**
**Must have HUD approval to administer a HCV FSS program of at least 25 slots. (FSS Action Plan.)**
**Can apply jointly to meet the 25 slot minimum.****       **
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## Eligible Applicants – MTW Demo Sites with FSS Programs

**PHA must administer an FSS program.**
**PHA may request use of FSS slots reflected in the PHA’s MTW Agreement instead of the number in the PHA’s FSS Action Plan.**
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## Troubled PHA Applicants:

**	****A PHA that is SEMAP troubled or has serious program management review, IG or IPA audit findings for its HCV or Mod Rehab program.**

## Troubled PHA Applicants, continued:

**	****If still troubled at the application due date, can apply only if the PHA submits an application that designates another organization or entity acceptable to HUD to administer the FSS program.**** **

## Troubled PHA Applicants, continued:

**	****If an applicant that is required to have such an agreement fails to submit the agreement with the application package, it will be treated as a technical deficiency that can be corrected.**** **

## Maximum Positions – RENEWAL PHAs

**The number of FSS program coordinator and FSS homeownership coordinator positions funded in the applicant’s most recent award from FY’05, FY’06 or FY’07, that have been filled.**
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## Maximum Positions – NEW PHAs

**Up to one full time position.**
**For joint applicants, up to one position per application, NOT one position for each PHA.**
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## Limitation on Renewal Award $ Increases

**Renewals limited to 1% increase over most recent award for the position unless a request for a higher increase is submitted to and approved by the applicant’s field office.****                **
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## Limitation on Renewal Funding Increases

**Applicant’s request for increase above 1% must be submitted to field office prior to application due date.**
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## Limitation on Renewal Funding Increases

**Request must include:.**
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**	****Written justification plus at least 3 comparables.**
**	****Examples of acceptable reasons:**
**	****Need higher skill level or increase in hours from P/T to F/T.**
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## Code of Conduct

**Code of Conduct should be in your HCV Administrative Plan. **
**Check the Hud Website at **_[http://www.hud.gov/offices/adm/grants/codeofconduct/cconduct.cfm](http://www.hud.gov/offices/adm/grants/codeofconduct/cconduct.cfm)_**.**
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## Code of Conduct

**If your PHA is not listed, attach a copy of your Code of Conduct to your application or fax a copy using the fax cover sheet from your application package.  Be sure to use the new fax #.**
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## Selection of Applications for Funding

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**If HUD receives applications for funding greater than the amount made available under the FY’08 HCV/FSS NOFA, HUD will divide eligible applications into priority categories as follows:**
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## Funding Priority  Category 1

**   ****Eligible renewal PHAs with qualifying FSS homeownership programs with 1) a minimum of 20 HCV FSS participants or graduates that purchased homes between October 1, 2000 and the NOFA publication date, AND, 2) an increase of at least ten (10) percent in the number of HCV FSS program participants between calendar years 2006 and 2007.  **
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## Funding Priority  Category 1

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**	****Data Source:  PIC/HUD-50058 or MTW report.**
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## Funding Priority Category 2

**Eligible renewal PHA applicants with qualifying homeownership programs and an increase in the number of HCV FSS program participants of at least ten (10) percent from calendar year 2006 to calendar year 2007.**
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## Funding Priority Category 2, continued

**(Data source:  HUD-50058 or MTW report)**
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## Funding Priority Category 3

**Renewal PHA applicants with programs that have families with positive escrow balances and/or**
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## Funding Priority Category 3

**Families that completed the HCV FSS contracts between December 31, 2006 and December 31, 2007.**
**(Source: HUD 50058 or MTW Report)  **
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## Funding Priority Category 4

**New PHA applicants with HUD approval to implement an FSS program of at least 25 slots.**
**Preference to Colonias PHAs.**
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## Funding Priority Category 4, Continued

**Colonias preference applies to:**
**PHAs in Texas, New Mexico, Arizona and California that outreach to Colonia communities in their jurisdiction.**
**PHAs on Attachment A listing of program NOFA or subject to HUD determination.**
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## Funding Priority Category 4, Continued

**Any PHA not listed in Attachment A of the NOFA that believes it qualifies for the Colonias preference must submit a written request for a determination of eligibility to HUD prior to the application deadline date.   **
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## Order of Funding

**Funding Category 1:**
**Preference to qualifying PHAs with highest program percentage increase.**
**HCV program size used as tie breaker – smallest HCV programs first.**
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## Order of Funding

**	****FUNDING CATEGORY 2: **
**First fund qualifying applicants with the highest HCV/FSS participant percentage increase. **
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**HCV program size will be tie breaker.  Smallest HCV programs first.    **
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## Order of Funding

**	****FUNDING CATEGORY 3: **
**First fund qualifying applicants with the highest positive escrow percentage.**
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**HCV program size will be tie breaker.  Smallest HCV programs first.    **
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## Order of Funding

**	****FUNDING CATEGORY 4:   **
**Eligible new applicant Colonia PHAs first.**
**Then HCV program size, starting with the smallest HCV programs first.**
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## Definitions that HUD will use in ranking applications

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## Qualifying FSS Homeownership Program

**	****Qualifying homeownership programs include the HCV program homeownership option as well as any other programs that prepare HCV FSS program participants for making the transition from renting to homeownership. **
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## Number of HCV FSS Program Participants:

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**The total of the PHA’s HCV FSS program participants enrolled in FSS as of December 31, 2007, plus the number of families that completed their FSS contracts between January 1, 2007 and December 31, 2007. (Data source: PIC or applicable MTW report.)**
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## HCV Program Size

**The number of HCVs in a PHA’s program as determined by HUD using Voucher Management System (VMS) data.****	**
**Number used as tie breaker in funding applications**
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## HCV Program Size Increase Percentage

**A percentage calculated for renewal PHA applicants that have a higher number of HCV FSS participants in calendar year 2007 than in calendar year 2006.  **
**Used as ranking preference for priority 1 and 2 applicants.**
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## Percentage of Families with Positive Escrow Balances:

**	****Number of HCV FSS families with positive escrow balances plus FSS program graduates as a percentage of HCV FSS families with FSS progress reports in PIC (Based on PIC data effective from 12/31/06 through 12/31/07.) Used to rank  Priority 3 applicants.**

## Content of Application:

**SF-424**
**Facsimile Transmittal (HUD-96011)**
**Lobbying Disclosure, SF-LLL (if appropriate)**
**HUD-52651 (HCV FSS application) **
**HUD-96010 Logic Model HCV/FSS**

## Content of Application, Continued:

**HUD-2880, Applicant/Recipient Disclosure Report**
**HUD-2994-A, You are our Client Grant Applicant Survey**

## Content of Application, Continued:

**HUD-2991 – Certification of Consistency with the Consolidated Plan OR a copy of the signed PHA Certification of Compliance for their current Annual PHA Plan. **

## Content of Application, Continued:

**Code of Conduct if applicant PHA not listed on HUD website as discussed earlier. **

## Completing the Application Package:

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**      ****Complete the SF-424 first.  **

## Completing the SF-424:

**Federal Identifier, 5a. Use the PHA number of each applicant PHA (e.g., MD035 or AK002.**
**Federal Award Identifier is the PHA number including the increment number for the last award (e.g., MD035V012 or AK002V005**

## Completing the SF-424:

**Renewal PHAs: Select “continuation” for #2, type of application.**
**New & Renewal PHAs:  **
**Enter proposed ACC effective and ending dates in #17.**
**#18, Estimated Funding –Enter the amount requested in the FY’08 FSS application in 18.a. and 18.g.**

## Submitting the HUD-52651:

**Correct version is dated 10/2006.**
**See SuperNOFA General Section.**
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## Completing the HUD-52651:

**Renewal PHAs: Complete Parts I through IV.**
**New Applicant PHAs:  Complete Parts I, II and V.**

## Completing the HUD-52651:

**Homeownership information reported in Part II, is just for HCV FSS family.**
**A qualifying homeownership program may be one administered by your own PHA.**
**It does not have to be Voucher Homeownership program option.**

## Completing the HUD-2880, Applicant/Recipient Disclosure:

**Part I, Question 2.  The $200,000 threshold applies to funding requested under this HCV/FSS NOFA.  If the amount requested is  less than $200,000, don’t complete the remainder of the form.  A signature is needed at the bottom of the form.**

## Completing the HUD-2991, Certification of Consistency

**Jurisdiction:  If in doubt, check with Community Planning and Development Program staff in your local HUD field office. **

## Logic Model

**	****A logic model must be completed and submitted by all applicants.**
**See archived Logic Model training webcast on HUD’s website.**

## Logic Model

**The FY 2008 HCV/FSS Logic Model is in the Instructions  Download of the HCV/FSS NOFA on Grants.gov.**
**Print and read instructions thoroughly before completing the Logic Model.**

## Logic Model

**When you download and open the eLogic Model, click on “enable” Macros.**

## Logic Model

**Security: read the instructions.  You may have to adjust security settings.**
**Click on tools, macro, security.  (Need to use medium or low.)**

## Logic Model

**DO NOT modify or change the Logic Model Excel file by adding additional tabs or worksheets.**
**Save the Logic Model in the Excel format.  DO NOT convert it to PDF.**

## Logic Model

**Choices are presented under two broad categories 1) Activities and Outputs and 2) Outcomes and Indicators.**
**In each category, all choices are listed alphabetically.**

## Logic Model

**Select the items from the drop down lists that reflect the activities and outcomes you plan to undertake and achieve in the 1-year reporting period of the funding you are requesting under this NOFA.**

## Logic Model

**	****If you are asking for renewal of funding for a HCV/FSS Homeownership coordinator position that was awarded under a previous NOFA be sure that the goals and objectives in your Logic Model reflect homeownership activities with HCV/FSS families.**

## Logic Model

**	****Submit the entire Logic Model form with your application.  Although you will be completing only the Year 1 information, do not delete any unused portions of the form. **

## Logic Model

**	****Attach the completed file to  your electronic application package.**

## Reporting – Logic Model

**	****An annual Performance Report consisting of the updated Logic Model and answers to the Program Management and Evaluation Questions will be submitted electronically to the Public Housing Director in your local HUD field office no later than 30 days after the ending date of the one-year funding increment awarded under this NOFA.**
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## Reporting – Logic Model

**	****For FY’08 Logic Models, you will answer the management questions and explain any unmet goals on the form itself, at the Logic Model reporting tab. ****	**

## Reporting – Logic Model

**The Logic Models of applicants funded under the FY’08 HCV/FSS NOFA will be “unlocked” so they can be used for reporting purposes.  These “unlocked” Logic Models will be returned to funded applicants prior to the date that reports are due.**
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## Reporting – HUD-50058

**	****Applicants need to make sure that relevant FSS and homeownership activities have been entered in HUD’s PIC data system.**
**FSS activities are reported in section 17 of the HUD-50058**
**Voucher Homeownership activities are reported in section 15 of the HUD-50058**
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## Reporting – HUD-50058

**Accurate reporting of FSS data in HUD’s PIC data system is essential for this application.**
**This data will also be used for HUD and Congressional evaluations of the FSS program’s effectiveness.**
**PIC data effectiveness measures will be used to determine future funding levels for the FSS program.****	**
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## Reporting – HUD-50058

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**Contact the PIC coach in your HUD field office if you need help with HUD-50058 FSS reporting, or contact me and I will forward information to the appropriate staff.**
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## Reporting – Racial and Ethnic Data

**For the HCV/FSS NOFA, the racial and ethnic data required to meet OMB requirements is obtained from the forms HUD-50058 that are submitted to HUD’s PIC data system.  **
**The HUD-50058 has been determined to be comparable to the form HUD-27061, Racial and Ethnic Data Reporting Form.**

## REMEMBER!

**Read the FY’08 NOFA carefully.**
**Base application on the current NOFA requirements and forms, not on a previous application in your files.  **
**Follow SuperNOFA instructions for registration and electronic submission of application.**

## Contact Information:

**Public and Indian Housing Information and Resource Center at 1-800-955-2232**
**Kathryn Greenspan, Program Office – (202) 402-4055 **
**Pamela Allen, GMC – (202) 358-0312, X7650**