# Presentation: 860252

## Pay and Leave

***WebTA****** ******Overview***

## Who We Are

**TED NYKIEL****	****          ****PAY & LEAVE PROGRAM MANAGER**
**	****	****	****          ****TEL: 301-504-4426         ****Email:**** **_[ted.nykiel@ars.usda.gov](mailto:ted.nykiel@ars.usda.gov)_**	**
**TERRI PONTE****	****          ****HR SPECIALIST, COMPENSATION**
**	****	****	****          ****TEL:  301-504-1474        ****Email:**** **_[terri.ponte@ars.usda.gov](mailto:terri.ponte@ars.usda.gov)_
**MICHELYN BOYD       HR SPECIALIST, COMPENSATION**
**                                          ****TEL:  301-504-1466****        Email: **_[michelyn.boyd@ars.usda.gov](mailto:michelyn.boyd@ars.usda.gov)_** ****	**
**MONETTA HARVEY****    ****HR ASSISTANT, LTP COORDINATOR**
**	****	****	****           ****TEL:  301-504-1457****      Email: **_[monetta.harvey@ars.usda.gov](mailto:monetta.harvey@ars.usda.gov)_** **
**LAURA O’HARE****	****           ****HR ASSISTANT, LTP COORDINATOR**
**	****	****	****           ****TEL:  301-504-1468****      Email: **_[laura.ohare@ars.usda.gov](mailto:laura.ohare@ars.usda.gov)_

## 
Training

http://www.da.usda.gov/webTA/

Link to Training Tutorials, Guides and the “webTASandbox”

- Training
- http://www.da.usda.gov/webTA/
- Link to Training Tutorials, Guides and the “webTASandbox”

## WebTA FAQ’s

- What is webTA?
- Web-based, paperless, employee entry, e-leave slips and premium pay requests, project cost accounting
- How will we access webTA?
- E-Authentication. Passwords reset by...
- User timed out after 10 minutes
- Will submission timeline for T&A’s remain the same?
- Yes.
- How does webTA work?
- Role based, Timekeeper, Supervisor, Master Timekeeper, Master Supervisor, HR Administrator

## WebTA FAQ’s

- What is the workflow?
- Employee → Timekeeper → Supervisor → NFC
- Validate    → Validate       → (De)Certify → Built
- What is the supervisor’s role?
- Certify all T&A’s, approve or deny premium pay and leave requests through webTA.
- What reports/summaries are available in webTA for supervisors?
- Leave audits, default schedules, certified T&A’s, leave and premium pay requests.

## WebTA FAQ’s

- Can a supervisor create or edit an employee’s T&A?
- No. Supervisors requesting changes will need to direct employee or timekeeper to make required changes.
- Can a record be changed after it is certified?
- If theT&A record has not been sent to NFC supervisor can Decertify for timekeeper/employee to make changes.   (Or corrected T&A can be done---subsequent T&A’s updated)
- Can past certified T&A’s be viewed and printed?
- Employee, Timekeeper, Supervisor can print _individual_ T&A’s.  Right click or Ctrl P to print.** **
**   **

## WebTA FAQ’s

- Can a T&A record be deleted?
- No, a regular T&A cannot be deleted.  Edits can be made to current record *prior* to the Certified record being (Built) sent to NFC.  Supervisor can Decertify. Uncertified corrected T&A’s can be deleted.
- How will we know a T&A has been received by NFC?
- View summary of certified T&A’s.  System indicates a record has been “Built” with a time and date stamp.

## WebTA FAQ’s

- What if my timekeeper or supervisor is out of the office when T&A’s are due? Will I still be paid?
- Every timekeeper and supervisor should have at least one delegate at all times.
- No limit.
- Master Timekeepers and Master Supervisors can delegate.
- Timekeepers cannot be delegates for supervisors---cannot certify T&A’s.
- All delegates will receive all system-generated emails (to e-auth email).

## WebTA FAQ’s

- How does webTA know how many hours of annual leave to accrue each pay period?
- SCD is placed in T&A profile screen or timekeeper can override leave category.
- Who will do the initial input of accounting codes?
- NFC, based on what’s currently in the database.
- Will it be possible to link employees to specific accounting codes?
- Timekeepers will access the webTA “Account Table” to enter accounting codes available to their employees.  Local, manual, stored accounting.

## WebTA FAQ’s

- What are the salary cap fields in the employee profile?
- Those fields will not be used in webTA. There are rare exceptions.  HR will notify.   i.e. employee stationed overseas receiving danger pay.
- What is the “on hold” field used for in the employee’s T&A Profile?
- Employees on extended LWOP.
- Where is an employee’s T&A marked final?
- In the T&A Profile. See Status Change & Misc.

## WebTA FAQ’s

- Will there still be a master schedule and T&A file for employees?
- Yes. File should be used for master schedules, doctors notes, jury duty notices, etc.
- Can employees have a default schedule in webTA?
- Yes.  Employee’s T&A Profile must have “retained data” field completed in addition to default schedule. Enter time: 15, 30, 45.
- Will REE use Positive Entry or Exception based entry in webTA?
- Exception based entry is recommended

## WebTA FAQ’s

- What is the Task List?
- System generated and user request messages. i.e. leave requests, delegation changes.
- How would a reassignment be handled in webTA?
- The receiving timekeeper will do a “Take Over” of the T&A. (Individual or Group)
- Timekeepers should do a Search before adding a new employee.

## WebTA FAQ’s

- Will leave slips be required for ALL leave used, regardless of amount?
- No, webTA will generate “warning” message.
- Are leave donations automated?
- Yes.  Go to “Leave/Premium Requests”
-  Does webTA generate leave audits?
- Yes. Employee, timekeeper, Supervisor.