# Presentation: 756670

## eAuthentication Employee Rollout
CIO Meeting #1

**CIO Meeting #1**

**U.S. Department of Agriculture**
**eGovernment Program**

**\**

## eAuthentication Service Employee Credentialing Overview 

**The remaining USDA employees will use a self-service registration process to create USDA eAuthentication service credentials (userIDs and passwords.)**
**The employee credentialing process will be implemented and available for use by June 30, and all current employees should have credentials by October.**
**After all employees are registered, all agencies, including the Service Center Agencies supported by ICAMS, will use this new employee credentialing process for new employees.**
**If you are a service center agency employee and you have a USDA eAuthentication service credential, you should continue to use it. **

***The USDA eAuthentication service is expanding its capabilities to include all USDA employees:***

**eAuthentication Service Employee Credentialing Overview **

## eAuthentication Service Employee Credentialing Overview 

**Agency Heads with support from their CIOs and EGWG team members are requested to: **
**Determine rollout time line**
**Coordinate registration in their Agency**
**The USDA eAuthentication service employee credentialing process will be implemented and available for use by June 30, and should be completed by October.**

**eAuthentication Service Employee Credentialing Overview **

## eAuthentication Service Employee Credentialing Plan

***The USDA eAuthentication service employee credentialing process will be completed along the following schedule: ***

***Comments? Please address them to ***_***[ounangst@itc.nrcs.usda.gov](mailto:ounangst@itc.nrcs.usda.gov)***__*** with ‘Employee Registration’ in the subject line.***_

**Post June 30**

**30**

**-**

**Jun**

**25**

**-**

**Jun**

**18**

**-**

**Jun**

**11**

**-**

**Jun**

**4**

**-**

**Jun**

**28**

**-**

**May**

**21**

**-**

**May**

**Post June 30**

**30**

**-**

**Jun**

**25**

**-**

**Jun**

**18**

**-**

**Jun**

**11**

**-**

**Jun**

**4**

**-**

**Jun**

**28**

**-**

**May**

**21**

**-**

**May**

- Intro:

- to CIO’s

- Agency (x)

- Credentials

- Employees

- System

- Goes

- Live

- Train

- eAuthentication

- Guidance:

- To HR Officers

- Agency

- Implementation

- Plans

- Agency Heads
- Select Leads

- Agency (x)

- Credentials

- Employees

- Agency (x)

- Credentials

- Employees

- Agency (x)

- Credentials

- Employees

- Agency (x)

- Credentials

- Employees

- Agency (x)

- Credentials

- Employees

- Agency Leads Prepare for Rollout

- Drafts &

- Templates to

- Agency Leads

- Help Desk

- Status Meeting
- For CIOs

- Status Meetings
- For
- Agency Leads

- Status Meeting
- For CIOs

- Status Meetings
- For
- Agency Leads

- Status Meeting
- For CIOs

- Status Meetings
- For
- Agency Leads

## eAuthentication Service Employee Credentialing Concepts

**The Agency Leads will ****complete an Employee Registration Rollout Plan.**
**Each Agency Lead will coordinate registration details****for all agency employees.**
**The USDA eAuthentication service employee self-registration Web-site will be used to compare self-entered employee information against NFC and ICAMS information.**
**If the information entered by the employee does not match the NFC data, the information will be sent to the USDA eAuthentication help desk team who will****contact the employee and assist with an alternative registration process.**
**Employees being registered will require little training****other than a job aid (template being delivered to agencies.)**

_***Registration Rollout Plan***_
***Agency Name:***
***Agency Lead Person:******Number of Agency Employees:***
***    ******Approx. Number of Locations or Offices******Proposed Rollout Date(s):******(show estimated start and completion dates)******Web Based Applications Expected to be Used By Agency Employees:******(ID employee-facing web applications expected by the end of FY05)******Additional Comments/Concepts:***

**eAuthentication Service Employee Credentialing Concepts**

## Agency Leads – Roles and Responsibilities

**Send name to Owen Unangst via email at **_[ounangst@itc.nrcs.usda.gov](mailto:ounangst@itc.nrcs.usda.gov)_**. **
**This person should be familiar with Agency culture, communications, management protocols and responsibilities in their agency.**
**This person will complete an Employee Registration Rollout Plan by June 18th.**
**This person will be responsible for tailoring the draft templates received from the eAuthentication team.**
**This person is requested to join eAuthentication preparatory teleconferences.**
**Reporting will be created to ensure Agency Leads know the status of the agency employee credentialing process. **

***Have you selected your Agency Employee Registration Lead Yet?***

**Agency Leads – Roles and Responsibilities**

## Employees – Roles and Responsibilities 

**Each agency will send instructions to their employees according to the Agency Rollout plan and based on the eAuthentication templates.  **
**Each employee will collect personally identifiable information from the Earnings and Leave Statement and Personnel Action Form **
**Each employee will visit the USDA eAuthentication service employee credentialing Web-site to self-register for a  USDA eAuthentication service Level 2 credential (userID and password).  **
**If the online registration fails, the employee will be contacted by the USDA eAuthentication service Help Desk team for assistance with registration.**
**Each employee is responsible for keeping their HR data up to date through normal channels.**

## HR – Roles and Responsibilities 

**HR personnel are responsible for keeping personnel data up to date through normal channels.  This includes employee information as well as any changes to employee status (such as “On Leave” or “Terminated.”)**
**Employee status changes (retirements, firings, etc) will be processed from the NFC payroll information into the USDA eAuthentication service.   Actions will be processed each night, but there may be delays of processing due to information not being entered into NFC.  **
**If immediate action is needed on an employee, the request can be sent to the USDA eAuthentication help desk for processing.  **
**No additional training is required.**

## USDA eAuthentication Service Employee Credentialing Web-Site

**The USDA eAuthentication service employee self-registration pages were designed to follow the USDA Style Guide as well as Section 508 Compliance.**
**The employee credentialing process is approved by NIST and GSA as compliant with Government-wide data security standards.**

***To view the demo screens, go to ***_[http://www.dev.emp.sc.egov.usda.gov/](http://www.dev.emp.sc.egov.usda.gov/)_

## Next Steps

| June 16 | 2:00 PM ETRm S-107 | 1-877-664-9764   269723# |
| --- | --- | --- |
| July 7 | 2:00 PM ETRm S-107 | 1-877-664-9764   269723# |

**Identity your Agency Employee Registration Leads by June 4.**
**Agency Employee Registration Leads Meetings June 9, 23 & July 14.***	*

**     ****Next Agency CIO Meetings June 16 and July 7.**

| June 9 | 2:00 PM ETRm S-107 | 1-877-664-9764   269723# |
| --- | --- | --- |
| June 23 | 2:00 PM ETRm S-107 | 1-877-664-9764   269723# |
| July 14 | 2:00 PM ETRm S-107 | 1-877-664-9764   269723# |