# Presentation: 685967

##  Employee Demonstration

** ****Employee Demonstration**

## Demonstration - Employee

**Review Employee Personal Page**
**Take Internal Training Courses**
**Review Learning History**
**Browse the Course Catalog**
**Request External Training (SF-182 -  formerly DL-101)**
**Review Employee Reports**

**Notes:**
We are going to show you what you will see in LearningLink as an employee.  As a reminder, system configuration is still occurring so there maybe some changes from what we show you today compared to when we implement but the system fundamentals will remain the same.  (e.g. The system branding is not complete yet.)

The five processes we are going to review:
Employee personal page
Taking internal training course
Browsing the course catalog
Requesting External Training (SF-182 process previously known as DL-101)
Reviewing employee report capabilities

## LearningLink - Log On

**LearningLink - Log On**

**User Id and Password – Same as eOPF**

**Notes:**
We are going to log onto LearningLink.  LearningLink is going to follow the same userid and password requirements as e-OPF.  The userid will be lastname.firstname all lower case.  For our purposes, we have created a test account Dakota Knight for the demonstration.  Once Dakota enters his userid and password, he clicks Login.

## Review Employee Personal Page

**Review Employee Personal Page**

**Notes:**
At the top of the page there are 5 tabs an employee can access:  Personal, Learning, Career, Catalog and Reports.  
The first page Dakota will see is his personal page.  Note the Personal tab is highlighted along with Home under the tab identifying where he is within LearningLink.  This page provides a dashboard of alerts an employee has received, courses on his learning plan and curriculums that have been assigned to Dakota.  
Lets, briefly review this page.
Alerts – Dakota did not take a course within the specified timeframe.  So an alert displays on the dashboard.  “You have  overdue learning.”  On the Learning plan we can see, Dakota has not taken his Computer Security Awareness Training course.
Catalog – An employee can browse the course catalog.  Dakota  can identify how he wants to view the catalog: by instructor-led courses, online courses, or the whole catalog.
Learning Plan – All courses assigned to Dakota either by his manager, the system administrator, or himself  displays under Learning Plan header.
Curriculum Status- Identifies the curriculum that has been assigned to Dakota.  A curriculum is a grouping of loosely related items put together to ease the burden of assigning a large number of courses to multiple users. 
Let’s review the Learning Plan, click on Go to Learning Plan.

## Internal Training Course

**Internal Training Course**

- - Instructor Lead

- - Online

**Notes:**
Dakota has been taken to the Learning tab.  The Learning Plan page contains the course title, type of training, the date the training must be taken by, the status of the course and course action available to Dakota (take the course or request schedule).  Under the type column, there are two icon displaying.  The icon that looks like a person identifies an instructor led class.  The mouse icon identifies the course as an online course.  In this example, the No Fear Act Training can be taken either online or by with an instructor to satisfy the course requirements.  Note: The required by date for the Computer Security Awareness Training course is the same date as displayed on the Personal page.  Dakota is going to take the DOL Safety and Health Program Overview course.  Click on the Go to Content button.  Click on the course name under Content Structure.  The course will begin.  After the course has completed, Dakota will close the window.  Click on Return to Online Content Structure.  The Online Content Structure page shows Dakota completed the course.

## Internal Training Course - Course Status and Certificate

**Internal Training Course - Course Status and Certificate**

**Notes:**
Dakota’s going to click on Learning History under the Learning tab.  The Learning History page shows a summary of courses Dakota has completed and the dates they were completed.  If Dakota wants to review the course summary, he would click on the course title.  If he wants to take the course again, he would click review content.  Dakota wants to print the certificate for completing the course, so he is going to click Print Completion Certificate.  The certificate displays.  
Note:  Not all courses have to have a certificate.  Also, certificates can be branded for the agency.  We will be working with each agency during the configuration and implementation phases. 
Let’s close the certificate.

## Employee Personal Page

**Employee Personal Page**

**Notes:**
Let’s go back to Dakota’s personal page.  Dakota wants to review his progress through his assigned curriculum DOL New Hire Training.  Let’s click on the curriculum status button.

## Internal Training Course - Curriculum Continued

**Notes:**
Click on the curriculum title DOL New Hire Training and Dakota is taken to his curriculum detail page.  Here we find all the courses associated with the DOL New Employee Curriculum.  Since Dakota just completed the DOL Safety and Health Program Overview course, the completion date displays along with a green star.  So Dakota has three more courses to take to complete the curriculum.  If Dakota wanted to take another course such as  Employee Relations, he would click on Go to Content just as we did earlier. 
Let’s go back to the Personal Page, click the Personal tab.

## My Personal Page – Browse the Catalog

**My Personal Page – Browse the Catalog**

**Notes:**
Browse the Catalog - All DOL employees will have access to the Common Needs portion of the catalog (e.g. SkillSoft and Learn To courses).  Agency specific courses will be handled based upon guidance from the agencies.  Therefore, some agency courses will only be available to agency employees.  The ability to view and take agency courses will be defined during the agency configuration sessions.

Now, lets browse the catalog.  Click on Browse Catalog.

## Internal Training Course – Browse the Catalog

**Internal Training Course – Browse the Catalog**

**Notes:**
Notice we are now in the Catalog tab.  Dakota wants to take an Interpersonal Awareness Course.  Click Interpersonal Awareness.  Only one course displays Preventing Sexual Harassment.  Dakota can either take the course by clicking Go to Content as he did previously or he can assign it to his learning plan.

Lets say Dakota wants to take an external training class.  Dakota can submit a request to his manager through LearningLink.

## Request External Training & Pending Approvals

**Request External Training & Pending Approvals**

**Notes:**
Click on the Learning tab and SF-182 Requests.  The SF-182 request is replacing the DL-101 process.  As you can see, Dakota has already submitted a request.  The request was submitted to the first step in the approval process.  We will be working with each agency in defining their approval process during their system configuration session.  
On this screen, you can check the status of your previous training requests, copy a training request, withdraw a prior training request, and make a new training request.  Dakota wants to submit another training request.  He’s going to click the new request button.

## Request External Training - Complete SF-182 Form

**Request External Training - Complete SF-182 Form**

**Notes:**
Here we have the SF-182 electronic form.  Once Dakota has completed the form he will click the Submit button to go to the next step in the process.  Currently only a few fields are required.  However, we will be discussing the required fields during the configuration session.  Let’s click submit.

## Request External Training – Forward to Supervisor for Approval

**Request External Training – Forward to Supervisor for Approval**

**Notes:**
Dakota is taken to the Approval Submission page.
In our test case, Lauren displays as the first step in the approval process.  However upon implementation, employees will be able to select their supervisor for approval.  In addition, employees will have to agree to the acknowledgement statement by checking “I Agree” before hitting the submit button.

After hitting the submit button, Dakota will received an confirmation that his request was successfully sent.

## Employee Reports

**Employee Reports**

**Notes:**
Finally, lets take a look at Reports.  Dakota is going to click on the reports tab.  This page shows all reports available to Dakota to run and view.  Not all users have access to all reports.  Employees can only run reports on themselves.   Supervisors can run reports on their subordinates.  Therefore, Dakota’s supervisor can run a report on him.  
To run a report, Dakota must click on the report name.  Dakota wants to look at his Learning History.  Click on Learning History.  The User Learning History Report displays.

## Any Questions – Contact Your Training Officer

**Notes:**
During this demonstration, we have reviewed the employee’s personal page, taken an internal training course, reviewed the employee’s learning history, browsed the course catalog, requested external training using the SF-182 process and reviewed employee reporting capabilities.

Any Questions?