# Presentation: 495948

## NIH Electronic Council BookCouncil Administration Module(CAM Version 3.0)

## What is theCouncil Administration Module?

-    “*The Council Administration Module (CAM) is a web-based extension to the NIH Electronic Council Book system that allows IC’s to interactively create assignment, discussion and conflict of interest data in preparation for advisory council meetings.”*

## NIH Staff

- <date/time>

- IMPAC II
- IRDB
- (ECB Tables)

**ECB**
- Staff Version

**ECB**
- Council Version

**ECB** Administrator Module (CAM)

- Council Members

- AXD Data

- AXD Data

- Grant Info

- Council AXD Data

- Grant Info

**Relationship of NIH ECB, ECB CAM and IRDB**

- ECB Web Servers

- Data in (write)

- Data out (read only)

## Council Administration ModuleDesign Philosophy:Maximum Flexibility - Minimal Restrictions

- The CAM has been designed to accommodate a wide range of IC business practices in connection with Advisory Councils.
- The CAM software interface can be adapted to suit numerous workflow scenarios.
- Internal business rules alert you to potential problems and conflicts, while allowing exceptions based on _*your*_ judgment.

## Overview of CAM Features

- Create and Edit council member/application assignment data interactively.
- Newly created AXD data is stored as a “work in progress”.
- AXD data does not become visible in Council ECB until approved by designated IC official.
- Flag grant applications as Council discussion items.
- Generate council reports and monitor workload.
- Identify council member/application conflicts of interest:
- Create and manage council member - institutional affiliation data.
- Automatically identify conflicts of interest based on council member - institution - affiliations.
- Manually identify conflicts using various search methods.

## Create Assignment - Discussion Items Individually or in Groups

*For example, create Assignments in batches based on:*
- Activity codes
- Program Class Codes
- RFA, PA numbers
- Special considerations (minorities, foreign grants..)
- IRG or SEP

## IC Requirements to Use the CAM  

- Create standard IMPAC II accounts for relevant staff and council members.
- Delegate CAM business roles to appropriate IC staff.
- Have access to a computer with Netscape or other JAVA capable browser.
- Go to the CAM URL and setup as follows:
- Create council member user accounts (see *Setup Utilities*)
- Setup council member/institution affiliations (see *Conflicts*)
- Begin entering assignment/discussion/conflict data.

## Database Roles Allow IC’s to Delegate Council Business Functions to Appropriate Staff

*The Council Administration Module Uses Four Security Roles:*
- IC_Master_Role
- Extramural directors, deputies and their designates
- Access to **all** CAM Functions, especially APPROVAL
- HSA_Assignment_Role
- Program Administrators and their designates
- Ability to create Assignment/Discussion data as “works in progress”
- IC_Exclusion_Role
- GTA’s, Program Analysts, Computer Specialists, or any assigned as responsible for conflict/exclusion data.
- Ability to use all functions in Conflict Module ONLY(generate, delete, edit, manual add)
- Council_Member_Role *[done automatically by system when accounts created]*
- Granted to council members ONLY for access to Council ECB on the web.
- Limits data access by IC and current council period.
- Populates pull-down lists of council members for each IC in the CAM system.

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## CAM Planned Enhancements

- Early Concurrence Module - *in development now!*
- Ability to work with multiple council rounds.
- An *Assignment Rules Manager* that could be customized by IC’s to:
- Automate batch assignment of grants.
- Limit Program Staff assignments to grants in their program area.
- Automatically exclude certain applications from the council list based on activity type or score.
- Link ECB staff and council member data to the IMPAC II *Persons* data.