# Presentation: 423816

## Environmentally Preferable Purchasing at the U.S. Department of Energy Office of Environmental Policy and Assistance (HS-22) 

**EMS and LBNL Purchasing Challenges**

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## Overview

- Drivers and cost benefits
- Overview of LBNL mission
- Integrating EPP in LBNL’s EMS
- LBNL Challenges

**Overview**

***DOE Policy***
***Purchase designated products containing environmentally preferable attributes to the maximum extent practicable when available, affordable and effective***

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## Drivers Directing LBNL to Purchase Green Products

**Drivers Directing LBNL to Purchase Green Products**

- Legislation:
- Resource Conservation & Recovery Act (RCRA)
- Clean Air Act Title VI (CAA)
- Farm Security and Rural Investment Act (FSRIA)
- Energy Acts of 1992, 2005, 2007
- Impact of Executive Orders: 13221, 13423
- Replace EO13101, 13123, 13134, 13148, 13149
- Specify environmental preferability in environmental management systems
- Add Electronic Stewardship and Sustainable Design
- Include standby power devices
**DOE contract**

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## Drivers Directing LBNL toPurchase Green Products

**Drivers Directing LBNL to****Purchase Green Products**

- Memoranda of Understanding:** **
- 	- Federal Electronics Challenge
- 	- High Performance and Sustainable Buildings
- Federal Acquisition Regulation (FAR)
- DOE Acquisition Regulation (DEAR)
- DOE Orders 450.1A and 430.2B and 413.3A
- DOE Acquisition Guide (Chapter 23)
- See _http://www.hss.doe.gov/pp/epp/drivers_and_guidelines.html_ for information on regulations affecting Green Purchasing

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## Examples of Potential Cost Savings

- Paint (latex)					          $16.00/gal *Recycled paint (meets commercial paint specs)          $8.25*Potential Savings for LBNL (50% of $24,890)		$12,000/yr
- Toner cartridge (Canon Machines) 		$67.74
- 	*Remanufactured toner cartridge**	**	**	**$30.67*
- Potential Savings for LBNL (50% of $261,934)	$130,000/yr
- Paper/ream (truck-load)				$3.13
- 	*Recycled paper**	**	**	**	**	**$2.55*Potential Savings for LBNL (20% of $120,000?)	$24,000/yr
- Binders (3” White slant “D” /w clear covers)		$11.59
- 	*Recycled binders**	**	**	**	**	**$6.28*
- Potential Savings for LBNL (50% of $8000)		$4000/yr

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## Overview of LBNL Mission

- LBNL staff description

**Overview of LBNL Mission**

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## Integrating EPP inLBNL’s EMS

-  Integrate EPP in the Environmental Management System
- EPA’s *Integrating Green Purchasing into Your Environmental Management System* (http://www.epa.gov/epp/pubs/ems.htm)
- EPA’s *Integrating Environmentally Beneficial Landscaping into Your Environmental Management System* (http://www.epa.gov/epaoswer/non-hw/green/pubs/green-ems.pdf)
- DOE Guide 450.1-5, *Implementation Guide for Integrating Pollution Prevention into Environmental Management Systems*
- (http://www.directives.doe.gov/pdfs/doe/doetext/neword/450/g4501-5.pdf)** **
-  Integrate EPP in all purchasing systems

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## Steps Toward Integrating EPP in LBNL’s EMS

- Set a goal to include the purchase of environmentally preferable products in your site's Environmental Management System and transition to at least one such product a year
- Survey your organization's purchasing and resulting waste
- Recognize that products purchased today often become tomorrow's environmental management problems
- Identify mechanisms for buying environmental productso Credit card purchases - Statements of worko Service contracts - Requests for proposalo Electronic catalogs
- Conduct pilot projects
- Evaluate progress and renew efforts according to results
- Communicate benefits

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## LBNL EMS

- Site Situation?
- Challenges?
- Plans?

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## LBNL Challenges

- Getting the word out (web site, news)
- High-priority categories
- DOE EPP Reporting
- DOE EMS Scorecard for Contracts

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## Promotion:  Getting the Word Out

- Establish e-mail list of key purchasers for quick updates
- Establish website with easily accessible purchasing information if not purchasing of preferred products directly
- Publish in internal electronic newsletters
- Offer hotline technical assistance/problem solving
- Test products with staff
- What works for LBNL?

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## Identifying High Priority Categories

- Of the designated recycled data captured:
- Construction materials:	$666.252
- Roofing materials:  	$478,115
- Non-office paper:		$514,016
- Toner cartridges:		$261,934
- Office furniture:		$214,219
- Paper products:		$197,387
- Uncoated printing paper	$143,071
- Biobased?
- Electronics?

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## EPP Reporting

- EPP/P2 Data Website (required by HSS)
- 	**http://www.hss.doe.gov/pp/dataentry.html**
- Energy Website (required by EE)**http://www1.eere.energy.gov/femp/about/reporting_guidance.html**
- Federal Automotive Statistical Tool (FAST) (required by EE)**https://fastweb.inel.gov**
- Environmental Management System Implementation**https****://www.epa.gov/ems/**
- Federal Buildings Database (required by EE)
- 	**www.eere.energy.gov/femp/highperformance/index.cfm**

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## OMB Scorecard Reports 

- Environmental Scorecard – Green Purchasing (HSS Coordinating)
- Energy and Water Scorecard – Energy Efficiency Purchases (EE Coordinating)
- Transportation Scorecard – Fleet Efficiency Purchases (EE Coordinating)

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## FY2007 Data Capturing Examples

| Reporting Results | Lawrence Berkeley National Lab (3800 Emplys) | Brookhaven National Lab (3000 Emplys) | Fluor Hanford        (3600 Emplys) | Pacific Northwest National Lab (3000 Emplys) |
| --- | --- | --- | --- | --- |
| Recycled Totals | $397,417  | $1,071,186  | $1,795,543  | $369,549  |
| Construction  | $148,007  | $103,850  | $0  | $0  |
| Landscaping | $59  | $0  | $0 | $0  |
| Non-Paper Office | $157,482  | $564,583  | $273,924 | $208,140  |
| Paper | $91,869  | $319,817  | $628,505  | $160,855  |
| Park & Recreation | $0  | $31,000  | $0  | $0  |
| Transportation | $0  | $0  | $0  | $64  |
| Vehicular | $0  | $18,616  | $107,488  | $0  |
| Miscellaneous | $0  | $33,320  | $785,626  | $490  |

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## Systems to Gather Statistics

- Build capability into purchasing software/system
- Build requirement into service and supplier contracts

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## Build Capability into Purchasing Software/System

- Supplies quantity and dollar volume of designated products
-  Supplies reasons for not purchasing:  cost, availability, performance
- Identifies purchasing problems
- Does NOT verify validity of input – garbage in/garbage out principle

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## Build Requirement into Service and Supplier Contracts/Purchasing Agreements

- Supplies valid statistics
- Does NOT supply statistics for all purchases—those without contracts or purchasing agreements
- Does NOT always identify purchasing problems

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## How Do We Capture Data at LBNL? 

-  Purchase card?
-  Purchasing request?
-  Statements of work and requests for proposal?
-  Contracts and preferred customer agreements?
- Template language for a wide variety of products available at:
- _http://yosemite.epa.gov/oppt/eppstand2.nsf/Pages/Search.html?Open_

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## DEAR Flow Down Clause for Sub-Contracts

**970.5223-2 Affirmative procurement program.**
**	****As prescribed in 48 CFR (DEAR) 970.2304-2, insert the following clause in contracts for the management and operation of DOE facilities, including national laboratories. **
**AFFIRMATIVE PROCUREMENT PROGRAM (MAR 2003)**
** ****	****(a)  In the performance of this contract, the ****Contractor shall comply with the requirements of Executive Order 13423**** and the U.S. Department of Energy (DOE) Affirmative Procurement Program Guidance.  This guidance includes requirements concerning environmentally preferable products and services, recycled content products and biobased products.  This guidance is available on the Internet.**
**	****(c)  The ****Contractor shall prepare and submit reports****, at the end of the Federal fiscal year, on matters related to the acquisition of items designated in EPA's Comprehensive Procurement Guidelines that Federal agencies and their Contractors are to procure with recovered/recycled content. **
**	****(d) ****If the Contractor subcontracts**** a significant portion of the operation of the Government facility which includes the acquisition of items designated in EPA's Comprehensive Procurement Guidelines, ****the subcontract shall contain a clause substantially the same as this clause. ...Examples of such a subcontract would be operation of the facility supply function, construction or remodeling at the facility, or maintenance of the facility motor vehicle fleet****.**

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## Where Do We Have EPP Built into Contracts?

- Which service contracts?
- Which construction contracts?
- Which other contracts?

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## Resources for Green Product Information

- DOE Environmentally Preferable Purchasing                           http://www.hss.doe.gov/pp/epp/
- Alternative Fuels/Vehicles http://www1.eere.energy.gov/vehiclesandfuels/epact/federal/
- Biobased Products http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx
- Electronic Equipment  _[http://www.epeat.net/ ](http://www.w/)_
- Energy/Water Efficient Product http://www1.eere.energy.gov/femp/procurement/ http://www1.eere.energy.gov/femp/water/index.html** **
- Non-Ozone Depleting Substances http://www.epa.gov/docs/ozone/snap/
- Recycled Products http://www.epa.gov/epaoswer/non-hw/procure/products.htm
- Sustainable Buildings http://www.wbdg.org/

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## Resources for Green Product Information (continued)

- DOE Quarterly EPP Teleconferences            4th Thursdays: Jan, Apr, Jul, Oct:  http://www.hss.doe.gov/pp/epp/teleconferences_tools.html
- Fed Center                                                                                               _[http:/](http://www1.eere.energy.gov/vehiclesandfuels/epact/federal/index.html)__[/www.fedcenter.gov/programs/buygreen/](http://www/)__ _
- Office of the Federal Environmental Executive            _[http:/](http://www1.eere.energy.gov/vehiclesandfuels/epact/federal/index.html)__[/www.ofee.gov](http://www/)_
- EPA EPP Database _[http://yosemite.epa.gov/oppt/eppstand2.nsf/Pages/Search.html?Open](http://yosemite.epa.gov/oppt/eppstand2.nsf/Pages/Search.html?Open)_
- DOE-HQ Blanket Ordering Agreements http://www.management.energy.gov/1364.htm
- DOE-HQ Bulk Purchasing Tool for ENERGY STAR Equipment http://www.quantityquotes.net/default.aspx

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## Contacts for EPP Information

**Procurement -**  Richard Langston / Michael Raizen, MA-61,** **202-287-1339 / 202-287-1512
**Environmentally Preferable Purchasing, Biobased and Recycled Products - **Don Lentzen HS-22**,** 202-586-7428
**Construction Materials and Equipment -** Anne Crawley, FEMP, 202-586-1505
**Electronic Stewardship - **Jeff Eagan, HS-22,** **202-586-4598
**Energy/Water Efficient Products - **Cyrus Nasseri, EE-2L, 202-586-9138
**Non-Ozone Depleting Substances - **Emile Boulos, HS-22,** **202-586-1306
**Vehicle Efficient/Alternative Fuels -** Brad Gustafson, FEMP, 202-586-5865
**Hotline Technical Support – **Sandra Cannon, 509-529-1535, cannon@ecopurchasing
- 		  			  **	****	**

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