# Presentation: 496841

## Fiscal Year 2009 Trucking Security Grant Program WorkshopNovember 12, 2008

## Trucking Security Program

_**Agenda**_
- 10:00 – 10:15  Welcome and Introductions
- 10:15 – 10:30  Background
-  10:30 – 10:35  Available Funding
- 10:35 – 11:00  FY 2009 Funding Priorities
- 11:00 -11:15  Eligibility and other Requirements
- 11:15 – 11:30  Key Dates and Timelines
- 11:30 – 11:45  Application Procedures and Processes
- 11:45 – noon  Outreach and Communications Activities
- Noon – 12:30  Q&A/Wrap Up

## Trucking Security Program

- _Background_
- Mandated by Congress in FY 2004 to train the Nation’s surface
- 	transportation community to:
**Detect / Report security threats on highways**
**Avoid becoming a target of terrorist activity**
- Awarded competitively for the first time in FY 2008 pursuant to
- 	Congressional direction
- Will be awarded competitively in FY 2009 pursuant to Congressional
- 	direction
- _FY 2009 Strategic Approach_
- FY 2009 TSP focus is to support and encourage the highway community to
- 	 adopt / implement “The Transportation Security Administration (TSA)
- 	Voluntary Program of _*Recommended Security Action Items*_ to Enhance the
- 	 Shipment of Highway Security-Sensitive Materials (HSSM) (Part VIII).”

**Notes:**
The TSP is one of six grant programs that constitute the Department of Homeland Security Fiscal Year 2009 focus on transportation infrastructure security activities. The TSP is one tool among a comprehensive set of measures authorized by Congress and implemented by the Administration to help strengthen the nation’s critical infrastructure against risks associated with potential terrorist attacks. The Trucking Security Program implements objectives addressed in a series of post-9/11 laws, strategy documents, plans, Executive Orders, and Homeland Security Presidential Directives, including the National Preparedness Guidelines.  The National Preparedness Guidelines are an all-hazards vision regarding the Nation’s four core preparedness objectives: prevent, protect against, respond to, and recover from terrorist attacks and catastrophic natural disasters. Arising out of the National Preparedness Guidelines, the Voluntary Program of Recommended Security Actions to Enhance the Shipment of Highway Security-Sensitive Materials (HSSM) was announced by TSA on June 26, 2008, and was the result of collaboration between TSA’s Highway and Motor Carrier Division, representatives of the chemical manufacturing industry, chemical carriers, the transportation industry and other Federal agencies.  

##  Trucking Security Program

- _Development of Security Action Items for Highway Security Sensitive Materials_
**HMC conducted Corporate Security Reviews of motor carriers transporting DOT- regulated hazardous materials **
**HMC examined industry security practices in use in highway transportation of hazardous materials**
**HMC drafted initial SAIs and coordinated with stakeholders through Sector Coordinating Committee and Government Coordinating Committee**
**Policy guidance developed to implement voluntary SAI program following  OMB policy guidance**
**June 26, 2008 - TSA issues policy guidance on voluntary implementation of SAIs**
***See ***_[http://www.tsa.gov/highway](http://www.tsa.gov/highway)_*** for complete description of SAI program***

## Trucking Security Program

**Voluntary Security Action Items : **_[http://www.tsa/gov/highway](http://www.tsa/gov/highway)_
- Security Assessment / Security Plan
- Awareness of Industry Security Practices
- Inventory Control Process
- Business and Security Critical Information
- Possession of Valid CDL With Hazmat Endorsement
- Background Checks for Employees Other Than Drivers With Valid CDL / Hazmat Endorsement
- Security Awareness Training for Employees
- Access Control System for Drivers
- Access Control System for Facilities Incidental to Transport
- Establish Communications Plan
- Establish Appropriate Vehicle Security Program
- Establish Appropriate Cargo Security Program to Prevent Theft / Sabotage of Cargo Containers
- Implement a Seal / Lock Control Program to Prevent Theft or Sabotage of Cargo
- High Alert Level Protocols
- Establish Security Inspection Policy and Procedures
- Establish Reporting Policy and Procedures
- Shipment Pre-Planning, Advance Notice of Arrival and Receipt Confirmation Procedures With Receiving
-      Facility
- Preplanning Routes
- Security for Trips Exceeding Driving Time Under the Hours of Service of Drivers Regulations
- Dedicated Truck
- Tractor Activation Capability
- Panic Button Capability
- Tractor and Trailer Tracking Systems

**Notes:**
Again, the comprehensive list of SAI items, descriptions, and related information can be found at tsa.gov/highway. Note that TSA will consider revisions to the SAIs based on experience in the implementation of the SAIs and the suggestions of stakeholders and Federal agencies.

## Trucking Security Program

- _Funding_
- _$7,000,000_ for tractor and trailer tracking systems,  panic button capability,  tractor activation capability,   and communications Plans
- _$772,000_ for development of plans to improve the effectiveness of transportation and distribution of supplies and commodities during catastrophic disasters; and development of monitoring and analysis systems

**Notes:**
Congress appropriated funds for the FY 09 TSP program on September 30, 2008. 

## Trucking Security Program

- _FY 2009 Priority Initiatives_
**SAI Applicants Will be Placed in One of Two Tiers:**
-  	  1)  Tier I applicants will have 11 or more tractors
-    	  2)  Tier II applicants will have 10 or less tractors
**Security Action Items**
- Tractor and Trailer Tracking Systems
- Panic Button Capability
- Tractor Activation Capability
- Communication Plans
**Monitoring and Analysis**
- Development of a system for DHS to monitor, collect, and analyze
- tractor and trailer tracking information
**Planning**
- Development of plans to improve the effectiveness of transportation and
- distribution of supplies and commodities during catastrophic disasters

**Notes:**
The FY ’09 Priority Initiatives represent the four most significant elements within the list of 23 security action items. While the FY ’09 TSP is intended to encourage adoption and implementation of these four items, all 23 security action items should be considered important in the improvement of a Tier I transporter’s security. 

##  Trucking Security Program

- _Eligibility_
- Applicants meeting the following criteria will be _*eligible to apply for Security Action Item (SAI) funding:*_
**Have a current security plan subject to Title 49 CFR 172.800**
**Transport Tier I Commodities as defined by TSA through the issuance of HSSM Security Action Items (list of materials accessible at **_[www.tsa.gov/assets](http://www.tsa.gov/assets)_**)**
**Demonstrate an acceptable safety record as determined by the Federal Motor Carrier Safety Administration (FMCSA) and / or have a Hazardous Materials Out-of-Service (HMOOS) rating above the designated Hazardous Materials Safety Permit (HMSP) threshold**
**Agree to allow DHS to perform a Corporate Security Review (CSR) upon request**
_*No restrictions on applicants wishing to apply for funding under the Planning and the Monitoring  and Analysis priorities.*_ However, to be considered as a potential grantee, applicants must demonstrate that they have the financial and resource capabilities to successfully address these priorities.

**Notes:**
By accepting a FY 09 TSP award, the grantee must allow DHS to perform a Corporate Security Review (CSR) upon request. Grantees will be required to provide basic information concerning critical assets, threat assessments, vulnerability assessments, management and oversight of the security plan, personnel security, training, secure areas, exercises, cyber security, and physical security countermeasures; also, grantees must work with DHS and their representatives to ensure tracking information can be accessed remotely by DHS.

## Trucking Security Program

- -**Tier I Applicants **(11 or more tractors)
- Maximum Federal share of any project supported through the TSP is  50%. Therefore, grantees are required to provide non-Federal   funding of at least  50%. Example: if the total project cost is $100,000, the maximum DHS grant award would be $50,000 with the grantee required to provide the remaining 50% or $50,000. The non- federal cost share may consist of either a cash or in-kind match.
**-Tier II Applicants** (10 tractors or less)
- Maximum Federal share of any project supported through the TSP is 75%. Therefore, grantees are required to provide non-Federal   funding of at least 25%. Example: if the total project cost is $100,000,  the maximum DHS grant award would be $75,000 with the grantee required to provide the remaining 25%, or $25,000. The non-federal cost share may consist of either cash or in-kind match.
** **

**Notes:**
Cost Share is only required for the SAI Implementation Initiative. Cost share is not a requirement of the Monitoring and Analysis and Planning Initiatives (as defined on page 7 of the Guidance). 

## Trucking Security Program

**Key Dates and Timelines**
**10/01/08:** FY 2009 DHS Appropriations Bill signed into law
**11/05/08**: DHS releases grant guidance
**11/12/08**: TSA holds TSP workshop in D.C. Metro Area
**11/18/08**: TSP conference call with TSA (1:00 p.m. – 2:00 p.m. EST)
**11/25/08**: TSP conference call
**12/02/08**:            “
**12/09/08**:            “
**12/16/08**:            “
**12/23/08**:            “
**12/30/08**:            “
**01/06/09**:            “
**01/13/09**: Last date to submit grant application
**04/10/09**: DHS announces grant awards

**Notes:**
The TSP conference call number and pass code will be shown on Slide 12.

## Trucking Security Program 

- _Application Procedures and Processes_
- Involves a number of steps
-       Can take several weeks to complete
-             Can be fairly time-consuming
-                     Begin as soon as possible!

## Trucking Security Program

**     **
**Application Processes / Procedures Continued...**

| Action | Portal | Timeframe |
| --- | --- | --- |
| 1. Begin registration on grants.gov.   | http://www.grants.gov  Click on “Register your Organization” or “Complete Registration Process” | Varies |
| 2. Obtain/Verify DUNS Number at no cost. | (866)-705-5711 | 1-2 days |
| 3. Register with the Central Contractor Registry.  | http://www.ccr.gov
CCR Assistance Center (888) 227-2423 | 10-14 days |
| 4. Authorize your Organization Representative | http://www.grants.gov  You will need your DUNS and CCR numbers | After above steps have been completed |
| 5. Register with the Credential Provider | http://www.grants.gov  You will need your DUNS number.  Credential Provider customer service number: (800) 386-6820 | 1-2 days |
| 6. Receive approval to submit on behalf of your organization | A notice is automatically sent to your organization’s e-Business POC.  You can search for your e-Businsess POC at http://www.ccr.gov |  |

## Trucking Security Program

**     **
**Application Processes / Procedures:  Investment Justification and Budget**

- All applicants must complete an Investment Justification (IJ), which consists of six questions, for each project they are requesting funding for:
- Background Information
- Strategic and Program Priorities
- Impact – decrease/mitigate risk
- Summary Budget
- Sustainability
- Timelines/Milestone Table
- The IJ Template begins on page 14 of the grant guidance.  A fillable Word Document version is available on www.tsa.gov/grants
- Applicants must also complete a detailed budget worksheet.  This worksheet can be found beginning on page 18 of the grant guidance; a fillable Word Document version is available on www.tsa.gov/grants

## Trucking Security Program

**Outreach and  Communication**
**TSP Conference Calls**: Conference calls will be held every week on Tuesdays at 1:00 p.m. EST starting November 18, 2008 through January 13, 2009. Please join us at 1-877-988-9660 (Participant Code 6827433)
**TSA Grants Website**: www.tsa.gov/grants
**HMC Website:  **www.tsa.gov/highway
**TSA Grants Blog**: www.tsa.gov/grants. Click the “Engage” link. (Security Partners wishing to view or contribute to the blog must first register with TSA’s Grants Programs Division).
**Federal Government Grants Website**: www.grants.gov
**DHS Centralized Scheduling and Information Desk** (CSID): Call 1-800-368-6498 or e-mail AskCSID@dhs.gov

## TSA / FEMA Grants Staff

| TSA Grants Division | TSA Highway and Motor Carrier Division | FEMA |
| --- | --- | --- |
| Ginny (Virginia) Wise, Director, Grants Programs, TSNM / TSNI | Bill Arrington, General Manager, Highway and Motor Carrier Division, TSNM | C. Gary Rogers, Director, Grant Development and Administration |
| Jenn Gustetic, Transportation Security Specialist, TSNM / TSNI | Ray Cotton, Deputy General Manager, Highway and Motor Carrier Division, TSNM | Sandy Thurston, Acting Highway Security Section Chief  |
| Geri Johnson, Transportation Security Specialist, TSNM / TSNI | Steve Sprague, Chief of HMC Licensing, Infrastructure, and Passenger Carrier Branch, TSNM  |  |