# Presentation: 170508

## Materials Sciences Division

**Materials Sciences Division**
**Safety Committee Meeting**

- The Chemla Room (67-3111)
- The Molecular Foundry
- Lawrence Berkeley National Laboratory
- August 30, 2006

- 5/10/06

## Opening Remarks

- Mark Alper, Deputy Division Director, Materials Sciences Division

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## Agenda

- MSD Safety Committee
- Membership
- Introduction of new personnel
- Review of research group membership
- Pending staff changes
- Discussion: Function of the MSD Safety Committee
- Roles
- Policies
- Review of recent  editions of *Materials Safety*
- Retrospective Review
- Review of accidents, injuries, illnesses
- Waste issues
- Lab safety coordinators

- Looking Forward
- MSD Assessments
- Self Assessment
- Recommended schedule for recurring EH&S activities
- Integrated Functional Appraisal
- MESH
- External ISM review
- Review of ISM
- Discussion, comment

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## Administrative IssuesMSD Safety Committee

- Membership
- Roles

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## MSD Safety CommitteeMembership and Liaisons

- Chair and Deputy Chair:  Rick Kelly, Joel Ager
- Building Managers: Gilbert Torres (62, 66, 67), Doug Owen (72), TBD (2)
- MSD EHS Administrative Support: Tennessee Gock
- Electrical Safety Expert:
- 	Jim Severns (MSD)
- MSD EH&S Technician:
- 	Paul Johnson
_**Liaisons:**_
- EH&S Liaison to MSD: John Seabury (EHS)
- Waste Generator Assistant Liaison:
- 	Howard Hansen (EHS)

- _Representative__	__Group_
- Ilan Gur                      	Alivisatos
- Edith Bourret-Courchesne	Bourret-Courchesne
- Ingrid Cotoros           	Chemla
- Ron Tackaberry         	CXRO
- Marca Doeff               	DeJonghe/Visco
- Oscar Dubon	Dubon
- Norman Mannella         	Fadley
- Jeff Beeman                  	Haller/EMAT
- Peggy Hou            	Hou
- Daniel Garcia              	Lanzara
- Z. Liliental-Weber       	Liliental-Weber
- Bruce Cohen      	Molecular Foundry/Bertozzi
- Elena Shevchenko        	Molecular Foundry/Alivisatos
- Bruce Harteneck	Molecular Foundry/Bokor
- Yi Liu	Molecular Foundry/Fretchet/Svec
- Jeff Neaton	Molecular Foundry/Louie
- James Bustillo	Molecular Foundry
- Doreen Ah Tye            	NCEM
- Matthew Langner     	Orenstein
- Rong Yuan                   	Ritchie
- Virginia Altoe                	Salmeron/Molecular Foundry
- Robert Schoenlein       	Shank
- Roger York                   	Somorjai
- Edurado Saiz                	Tomsia
- Andrei Istratov               	Weber

- Each LBNL-based research group in MSD, including each program in the Molecular Foundry, will designate a primary and backup representative to serve on the Safety Committee

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## Functions and Key Activities of the MSD Safety Committee

- Functions of safety committee and representatives
- Represent all research groups within MSD
- Stimulate leadership and staff participation in safety program
- Advise Division management and EH&S on safety and health matters
- Perform essential monitoring, educational, investigative and evaluative tasks
- Serve as contact point for EH&S matters in each research group
- Serve as conduit for bringing EH&S information back to research groups
- Key Activities
- Recommend changes to existing safety rules or the development of new rules
- Recommend improvements in hazard identification and control measures
- Report and discuss unsafe conditions
- Review accidents, incidents and close calls in MSD and generate “Lessons Learned” for use in the Division
- Disseminate EH&S information at group or lab meetings
- Document inspections, investigations, meetings and other EH&S actions at the group level

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## A Retrospective Look at EH&S Issues in MSD Over the Prior Three Months

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## Materials Safety and LBNL Lessons Learned

*Materials Safety*
- Management of Safety in Shared Laboratories (August)
- Safe Handling of Sharps Waste (June)

**Communicate the policy for shared labs and **
**disposal of sharps to all people in your group**

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## Injuries and Incidents

- Chemical Splash (Not reportable)
- Student spilled solvent / nanoparticles on lab coat, with some skin contact
- No injury

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## Injuries and Incidents Lab-Wide

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## Waste Identification Deficiencies

- Waste exception reports: 0
- Notices of violation for waste: 0
- Good job on identifying your chemicals waste materials!

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## SAA Inspections & Management 

- In the May OCA inspection, many SAAs were not following required practices, resulting in a failing grade for the Division in the Self Assessment:
- 2-236 (Dubon): Labeling errors
- 2-434 (CXRO): Waste can not properly labeled
- 62-101 (Shop): Waste no properly labeled
- 62-142 (Wu/Hou): Waste bottle not labeled
- 62-338 (Tomsia): No SAA sign
- 66-225 (Somorjai): Waste not labeled
- 66-301 (Bertozzi): Unlabeled waste
- 66-310 (Alivisatos): Unlabeled waste
- 66-331 (Meagley): Unlabeled waste
- 66-426 (Somorjai): Unlabeled waste
- 66-430 (Somorjai): Unlabeled waste

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## SAA Inspections & Management 

- The Division office will consider levying fines against research groups that do not maintain their SAAs as required by LBNL policy.
- Requirements for running an SAA:
- Label each container
- Completely fill out each label
- Date each label
- Place and update the SAA sign as needed
- Store only waste in the SAA
- Use secondary containment
- Dispose of containers that have been in use for 6 months or more
- Segregate solvents, halogenated solvents, acids, bases and other incompatible materials
- Assign an SAA manager and backup manager
- Replace departed SAA managers

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## Lab Safety Coordinators 

- Each PI was asked if they felt it was necessary to assign safety responsibilities to students and staff in their labs
**“****Yes”**
- Ager
- Anderson
- Attwood
- Bokor
- Dahmen
- Dejonghe
- Fadley
- Meagley
- Orenstein
- Somorjai
- Svec
- Tomsia
**“****No”**
- Bourret-Courchesne
- Cohen
- Fischer
- Goldberg
- Gullikson
- Kaindl
- Lilienthal-Weber
- Schoenlein
- Zuckerman

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## Looking Forward at the EH&S Program in MSD

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## The 2006 MSD EH&S AssessmentsSelf Assessment – CompleteLaser Review and Reauthorization –In processIntegrated Functional Appraisal – In processManagement ES&H  Review – Sept 5-8External ISM Review Consultant – Sept. 15-26 

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## LBNL Self Assessment Summary

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## Recommended Schedule for Recurring EH&S Activities

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## Laser Review and Reauthorization

- Review of each laser operation by LSO and Rick Kelly
- Meets commitment EH&S made to DOE to inspect each laser
- This element is largely complete
- Review by Rick Kelly prior to approving on-line AHD
- Still in progress, must be complete by October 31, 2006

** ****Ensure your on-line laser AHD is complete and accurate**
**Ensure that you have fully implemented the AHD**

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## Some Issues from the Laser Review

- Student operating 3b laser without protective eyewear
- Use of laser curtain that can be burned by laser
- Not all students had baseline laser eye medical review
- Incomplete training
- Regulated lasers not in laser inventory

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## Integrated Functional Appraisal (IFA)

- The 2006 IFA is under way to assess AHD compliance
- Each operation is reviewed by EH&S and Rick Kelly
- Rick recommends scheduling a preliminary “unofficial” review
- Each lab with a *non-laser* formal authorization will be reviewed
- AHD–8
- RWA–2
- XA–3
- SSA–1
- LAS–2
- Human Subjects review–2
- Biological use authorizations–0

**Review your authorization and fully implement the safety requirements.**

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## Some Issues Detected in Preliminary Screening

- Ventilation interlock had been disconnected on H2 system
- Storage of much more alkali metal than permitted in AHD
- AHD included work procedures that had been eliminated several years before
- Use of reactive gas that was not authorized in AHD
- Electrical safety interlocks not being tested as per AHD

**Some of these can be corrected prior to the “official” IFA review**

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## MESH Review

- MESH = Management of Environment, Safety and Health
- Conducted by SRC, OCA and EH&S–Paul Blodgett is lead
- Kicks off September 5–meeting with Paul Alivisatos, Mark Alper and Rick Kelly
- Reviewers will visit labs to talk to PIs, staff and students
- May set up appointments or may just show up in the lab
- Emphasis areas
- Understanding of the ISM process

**Ensure that everyone in the lab can explain the basic tenants of ISM**

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## External ISM Review

- September 15-26 external review
- Conducted by consultant McCallum-Turner under contract with LBNL
- Goal is to emulate a DOE review by the “Office of Independent Oversight and Performance Assurance”
- Stated Goal: Determine overall effectiveness of ISMS
- Interview PIs, students and staff; inspect labs; review training

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## External ISM Review

- Main questions they will pursue:
- Is safety adequately considered during the planning for new work
- Is it clear how new work is authorized and by whom
- Are researchers aware of the thresholds for formal authorization
- Are controls in work authorization documents fully implemented
- Does everyone understand their roles and responsibilities pertaining to EH&S
- Is formal EH&S Training  complete; is OJT complete and documented
**Presentation by John Seabury**

- 5/10/06

## 	“The PI is the best person to inculcate a safety mindset...
	They mentor, coach guide, teach check and audit laboratory conditions and practices and even discipline those who disregard safety rules and put themselves and  their colleagues at risk.”

                                                    Dr. Peck Thian Guan
                                                		Director ES&H
                                                                	Singapore National University

*	**They mentor, coach guide, teach check and audit laboratory conditions and practices and even discipline those who disregard safety rules and put themselves and  their colleagues at risk.”*
*                                                    **Dr. Peck Thian Guan*
*                                                **	**	**Director ES&H*
*                                                                **	**Singapore National University*

**Safety Accountability--The PI is Key**

- Teacher

- Guide

- Auditor

- Mentor

- Coach

- Disciplinarian

- PI/
- Supervisor

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## Integrated Safety Management (ISM)

_**ISM Process**_

_**Goal of The ISM Program**_
- Safety is fully integrated with other research activities and is considered at each step in planning and execution of work

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## Guiding Principles of ISM

**Line management is responsible for ES&H**
**Clear roles and responsibilities**
**Training consistent with responsibilities**
**Balanced priorities: safety and research**
**Identification of ES&H standards**
**Establishment of hazard controls**
**Appropriate authorization of work**

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## Toward Safety Excellence

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## Discussion

- Areas of concern
- Feedback
- Training issues
- Questions
- Next meeting: TBD

- 5/10/06