# Presentation: 727425

## The FY03 Budget Process and Prospects for FY04

- John Cooper
- Particle Physics Division
- CDF Finance Board Meeting                   April 4, 2003

## Here’s how our budget cycle worked this year

- August 2002 – Guidance from Directorate
- Expected less than the President’s budget which had been our working model since February
- New number implied cuts in Materials and Services (M&S) and 		about 100 less staff (about 5%)
- Voluntary Early Retirement offered to 750 (of 2100)
- The specific guidance for PPD was
- Reduce staff by about 10%
- M&S budget reduced by 7% relative to FY02
- Lost 12 FTEs to early retirement (2.2%), but have to pay buyout costs
- Started transferring people to other divisions
- 13 so far, more to come
- Clearly slanted to push people to the Beams Division to work on Run II

## PPD internal allocation

- _Late August / September_
- asked all groups for their FY03 M&S request
- Requests totaled **14,455** K$ -- These are NOT frivolous
- I examined all requests and challenged / cut many items
- My allocation was **9,754** K$ **(typically 67% )**
- Continuing Resolutions limited our budgets until this week
- _For CDF this meant_
- 1908 K$ request for experimental operations
- (common / US sub-detectors + host lab functions)
- I cut “requests” to 1886 K$ = **99% of request**
- Then the PPD allocation is 1536 K$ = 81% of request
- reflecting guidance from spokespersons that PPD could expect 350 K$ of non-US contributions
- This PPD allocation includes a modest contingency – this was returned (plus some, total of 200 K$) to allow ONE term to permanent in Online Group
**That is, CDF is being treated **_**VERY WELL**_** **

## PPD FY03 Salary Allocations

- We _fully staffed_ the CDF support groups
- The Online group (but took M&S back to do this), the Electrical Support Group, and the Mechanical Support Group.
- All these people are paid about 4% more than in FY02
- Overtime tech shift support was cut
- Request was  156 K$
- This was cut to 20K$ and the shift structure was changed
- It’s proposed to change again to no overnight coverage
- The CDF Guest Budget request has been reduced
- by about a third from the peak at construction for Run IIa.
- We plan to cut this further to about half the construction peak 		(but = FY97 level) in the future

## FY03 Summary for CDF

- Got 99% of M&S operations request
- 81% plus 18% expected contributions
- Got 100% of the requested support group staff
- But had to slash overtime to 13% of FY02
_**CDF treated VERY WELL**_
- My deliberate choice for a _priority running_ experiment
- DZero got equal treatment
- The rest of my division got 59% of their requests

## Prospects for the Future

- We expect M&S costs to decline as they did in Run I
- Dropped to 80% level in 2nd year

**Run I**

## Prospects for FY04 (next year)

- We already know the President’s budget
- It is tight for the whole laboratory
- It won’t get any better through congressional actions
- PPD Guidance is a FLAT-FLAT budget = Same $
- But pay people more, so must continue to lose people
_**PPD view of FY04 for CDF **_
**FY03 1886 K$ M&S declines to 1600 K$**
- Roughly consistent with Run I experience,** **
- BUT we have to count on it and it will not be easy** **
- e.g L3 items delayed from this year to next 			(can we delay next year’s to the year after that?)
**Try to keep full staff at CDF**** ****– **will also be difficult
**No Overtime**** ****-- **required