# Presentation: 220764

## CRISIS

**Safe Schools Unit**
**(858) 292-3569**
**wsakamot@sdcoe.net**

- RESPONSE

- Preparedness

**San Diego County Office of Education**

## Objective - Preparedness

** ****Participants Will Gain an Understanding of the Key Elements In Preparing for a Crisis.**

## Preparedness

- Preparedness Defined
- Steps or actions taken to appropriately and quickly respond to a crisis or emergency
- School Emergency Plan is up to date
- Ongoing collaborative planning is happening
- Parents are aware of response school response capabilities and methods
- Families of school personnel and students are prepared at home

## Preparedness:  Eight Key Steps

**Conduct Hazard/Risk Assessment**
**Develop a School Crisis Response Box **
**Develop School Crisis Response Task Force/Team**
**Develop School Crisis Response Plans**
**ICS Flow Chart Three Deep**
**Develop Procedures Related to School Crisis Response **
**Lock down**
**Evacuation Protocols**
**Containment Protocols**
**Long-term Shelter in Place**

## Preparedness:  Eight Key Steps (continued)

**Ensure That Adequate Supplies are Stored**
**Special Considerations**
** ****Teach Students to Listen to Adults**
** ****Plan to Inform Students/Parents**
**Assembly**
**Classroom Presentations/Discussions**
**Letter to Parents**
**Special Events**
**Practice, Practice, Practice**
**Putting the Pieces Together**

## 1.  Hazard/Risk Assessment

**Natural Disasters**
**Fire**
**Flood**
**Earthquake**
**Snow/Blizzard/Avalanche**
**Tornado/Huricane**
**Killer Bees**
**Contagions**

## 1. Hazard/Risk Assessment

**Man-made**
**Potential areas of concern**
**Gas Stations/Storage Tanks**
**Railroad**
**Transportation Corridors**
**Nuclear Power Plants**
**Airports**
**Factories**
**Terrorism**
**School Shooters**

## 2. Components of Crisis Box

**2. Components of Crisis Box**

**Aerial Photos of Campus**
**Map**
**Campus Layout**
**Blueprint of School Buildings**
**Staff Roster**
**Master Keys**
**Turn-off Instructions and Locations**
**Fire Alarm**
**Sprinkler System**
**Utility**
**Gas Line**
**Television**

- CRISIS
- RESPONSE
- BOX

## 2. Components of Crisis Box (Continued)

** ****Student/Staff Photos**
** ****Incident Command System Key Responders Numbers**
** ****Designated Command Post and Staging Areas**
**Staging Area for Law Enforcement and Emergency Personnel**
**Media Staging Area Away from the School**
**Parent-student Reunification Area**
** ****Emergency Resource List**
** ****Evacuation Sites**

## 2. Components of Crisis Box (Continued)

** ****Student Disposition forms and Emergency Data Cards**
** ****Student Attendance Roster**
** ****Inventory of Staff Resources**
** ****List of Students With Special Needs**
** ****First Aid Supplies Location**
** ****Emergency First Aid Supplies**
**http://www.cde.ca.gov/ls/ss/cp/crisisresp.asp**

## 3. Crisis Response Task Force/Team

**Task Force:**
**Multi-agency**
**Conducts Assessments**
**Risks**
**Capacity**
**Supplies**
**Develops Plans and Protocols**
**Tests Plans and Protocols**

## 3. Crisis Response Task Force/Team

**Team:**
**District/Central Office**
**Supports School Site**
**Coordination Role**
**Fills Gaps**
**Incident Command(?)**
**School Site**
**Initial Response**
**ICS Positions based upon skills and training**
**Implements the Plans/Protocols**
**Identifies Command Post and other Staging Areas**
**Adjusts Plans/Protocols as needed**

## 4. Develop a CrisisResponse Plan

**Incident Command System**
**District Level Support**
**School Site Level**
**Expandable as Needed**
**Establish Protocols for:**
**Lockdown**
**Evacuation**
**Containment**
**Shelter in Place**
**Comprehensive Plan**
**Prevention/Mitigation**
**Preparedness**
**Response**
**Recovery**

## School Incident Command Structure - Basic

**School Incident Command Structure - Basic**

## Incident Commander

**Leadership**
**Take Action to Stabilize the Crisis**
**Identify Location for Command Post and Staging Areas**
**Activate All Appropriate ICS Positions**
**Coordinate ICS Objectives**
**Will Relinquish Control to Proper Agency**

## Safety Officer

**Assess Potential Danger**
**Assess Potential Unsafe Conditions**
**Stop or Prevent Unsafe Acts**
**Monitor Safety of All Staff**
**Be Aware of Stress on Staff**
**Ensure For Staff Emotional, Psychological, and Physical Safety**

## Liaison Officer

**Point of Contact For Mutual Aid Agencies**
**Communication Between Agencies**
**Provide Information to Other Agencies**
**Awareness of Agency Protocol and Operations**

## Operations

**Search and Secure**
**First Aid**
**Accountability**
**Student Release/Parent Unification**
**Grounds and Maintenance**
**Food, Water and Supplies**
**Traffic Safety**
**Bilingual Translator**
**Recovery**

## Logistics

**Find Resources**
**Provide Additional or Replacement Staff**
**Identify Staging Areas**
**Provide Security to Staging Areas**
**Provide Materials**
**Provide Shelter**
**Provide Food and Water**
**Provide Shelter**
**Other as Needed and Requested**
**Document All Activities**

## Planning and Intelligence

**Gather and Assess Information**
**Maintain Intelligence File on Potential Hazards**
**Gather All Intelligence**
**Photos**
**Audio**
**Video**
**Monitor Mass Media Broadcasts**
**Prepare Estimates For Incident Escalation or De-escalation**
**Identify High Risk Areas**

## Administration/finance

**Cost Analysis**
**Assist Logistics In Obtaining Equipment, Supplies, Food, Water, Shelter, and Other Resources**
**Maintain Records**
**Costs of Obtaining Needed Resources**
**Staff Time**
**Legal Issues**
**Prepare Cost Report**

## Protocols

**Communication of event**
**Lockdown**
**Evacuation**
**On Campus**
**Off Campus**
**Containment**
**Shelter in Place**
**All Clear Communication**
**Communication with classrooms**
**Accountability**
**Parent-Student Unification**
- Recovery

## Evacuation Planning Considerations

**School Site Evacuation Point**
**Heat or Cold**
**Shelter**
**Restroom Breaks**
**Water**
**Nutrition**
**Accountability**
**Unification**
**Off Site Evacuation Point**
**Multiple Locations**
**MOU's**
**Transportation and Corridors**
**Accountability Issues**
**Unification**

**CHECK LIST**

**READY!**
**READY!**
**READY!**

## Working With the Media

**Establish a Separate Media Staging Area**
**Law Enforcement Can Request Air Space Be Confined**
**Provide Accurate Updates**
**Coordinate With Law Enforcement, Fire and Other Agencies**
**Public Information Officer Should Handle Press**
**Superintendent or Designee is Spokesperson**
**Provide Updates to Staff and Students to Prevent Rumors**
**Develop a List of Programs and Prevention Efforts**
**Media Can Assist by Getting Pertinent Information to Parents**
**Unification area**
**School Closures**
**School Open**
**Community Meetings**

## 5. Adequate Supplies

**School-wide:**
**Three days/72 hours**
**Conduct Capacity Assessment**
**Does our cafeteria store food and water?**
**Do we have a storage facilities on campus with resources?**
**Will we be able to transport adequate food, water, clothing, shelter, etc.?**
**Do we have nearby resources?**
**Stores/Warehouses/Restaurants**

## 5. Adequate Supplies Continued

**Classroom:**
**Hours**
**Conduct Capacity Assessment**
**Colored Placards**
**Injured Student**
**Missing Student**
**No Injuries All Accounted For**
**Basic First Aid Supplies**
**Teacher/Staff Identification**
**Trash Bags**
**Toilet Paper**
**Air Freshener**
**Partition**
**Activities Book**
**Markers/Crayons**
**Toys**
**Snacks and Water**

## 6. Special Considerations

**Teach/Train Students to Listen to Adults**
**Quick and Safe Response**
**Defiance of Staff**
**Board Policy Causing and Unsafe Condition**
**Interfering With an Officer in the Line of Duty**
**How Will You Inform Students and Parents of Plans and Protocols?**
**Include Special Events in Your Planning**
**Extracurricular Activities**
**On Campus Events**

## 7. Practice, Practice, Practice

**Why Practice?**
**Drills**
**Tabletops**
**Exercises**
**Multiagency Exercises**
**Debrief!!!**

## 8.  Putting the Pieces Together

- Comprehensive Plan Components
- Task Force Information
- Assessment Sheets
- Risks
- Capacity
- Prevention/Mitigation Steps
- Preparedness Steps
- Staff Development Plan
- Crisis Response Toolbox
- Incident Command System
- Map of School Staging Areas
- Supplies Checklist
- Drills and Exercises
- Response Protocols
- Recovery Protocols

## Activity

- Work in Small Groups
- Assign a Recorder
- Assign a Reporter
- Be Prepared to Report Out
- How would you prepare for...