# Presentation: 248502

## Housing Opportunities for Persons with AIDS (HOPWA)Measuring Performance Outcomes 

**Presented by **
**David Vos, Director**
**Office of HIV/AIDS Housing **
**February 15, 2006**

## HOPWA Team Approaches

State/Local Governments, Nonprofits, HUD  Offices, HOPWA TA Providers, and Clients

Dialogue 
Clarity on proposed program reporting tools 
Results matter--Client outcomes 		

**HOPWA Team Approaches**
**State/Local Governments, Nonprofits, HUD  Offices, HOPWA TA Providers, and Clients**
**Dialogue**
**Clarity on proposed program reporting tools**
**Results matter--Client outcomes**

## Program Focus

**Previous Focus: **
**	*****Flexibility, Targeted Housing Resources, Transparent, Accountable***
**2006 Emphasis adds:**
**	*****Transformative in evaluation of long-term client results***

## Program Focus on Client Outcomes

**National HOPWA Performance Goal on client outcomes**
**Housing stability (80% by 2008)**
**Reduced risks of homelessness **
**Improved access to care**
***2003 Grantee Meeting & PART review ***

## Program Focus on Results

**GPRA & PART Assessment for all federal efforts **
**Clear purpose & operates without flaws **
**Strategic Planning toward long-term outcomes with commitment to achieve goals, linkages in budgets & addresses deficiencies **
**Program management with accountability, transparency, efficiencies, criteria for competitive processes, oversight**** **

## Program Focus on Results

**Results (50% of score) shown in achieving annual goals within long-term objectives, cost effective approaches and independent evaluations **
**Two recommendations on HOPWA (FY05)**
**Formula is out-dated and should be replaced with more current estimate of needs, PLWAs and Housing Costs **
**Need to establish Long-term Client outcomes**

## Program Focus on Housing

**Housing as a base from which to receive care, *****National Commission on AIDS*****, 1992**
**Assistance based on on-going assessments of housing needs (1990 statute & 1992 regulations at 24 CFR 574.500)**
**Annual reporting forms in 1994, IDIS in 1995, CAPER in 2000, Logic Model in 2002**

## A better housing situation, more appropriate to the person’s needs, in housing that is safe, decent and affordable  
Related health outcomes for persons with HIV, a direct connection of housing to life improvements from engaging in care.  
Reductions in disparities in access to care. 

**A better housing situation, more appropriate to the person’s needs, in housing that is safe, decent and affordable  **
**Related health outcomes for persons with HIV, a direct connection of housing to life improvements from engaging in care.  **
**Reductions in disparities in access to care. **

## Updated HUD Reporting Tools

**Consolidated Plan Management Process tool (2004) **
**HMIS for homeless client support**** (2004)**
**E-grant systems (2005)**
**CPD Performance Outcomes Notice (2005) & related IDIS enhancements (2006) **
**Community-based performance indicators & benchmarks (to be drafted in 2006)**

## HOPWA 2006 Reporting Tools

**HOPWA Annual Progress Reports for competitive grants **
- 	Form HUD 40110-C, revised January 2006
**Competitive Project Logic Models**
- 	Form HUD-96010 (updated 2006 with return on investments)
**IDIS enhancements for formula programs/CAPER reports**
- 	Form HUD 40110-D, revised January 2006

## FY2006 HOPWA Appropriations
$286.1 million (with prior outlays $280 million)

3 Types of Projects
Formula Allocations (122)	$256.2 million 
Competitive Awards (28 est.)	  $28.5 million 
Technical Assistance	 	    $1.5 million   

**FY2006 HOPWA Appropriations**
**$286.1 million (with prior outlays $280 million)**
**3 Types of Projects**
**Formula Allocations (122)****	****$256.2 million **
**Competitive Awards (28 est.)****	****  $28.5 million **
**Technical Assistance****	**** ****	****    $1.5 million   **

**Criteria for selecting competitive projects****	**
** ****innovations**
**outreach to special populations**
**projects in all non-formula areas**
**evaluation of models **
**plans with stable housing goals**

## Create balance within Homeless and HIV housing continuums
		-- Help towards client self-sufficiency 
		-- On-going support and care, as needed
Priority for permanent housing 
Connection of short-term help by outplacement to more permanent arrangements 

**Create balance within Homeless and HIV housing continuums**
**	****	****-- Help towards client self-sufficiency **
**	****	****-- On-going support and care, as needed**
**Priority for permanent housing **
**C****onnection of short-term help by outplacement to more permanent arrangements **

## CPD Monitoring Handbook (2005) -- includes review of the most common project challenges

Documentation of eligible households
Correct rent determinations
Documentation of eligible activities
Timely expenditures (2 year obligations & use in 3 years) in accountable financial systems
Confidentiality of client records

**CPD Monitoring Handbook (2005) -- includes review of the most common project challenges**
**Documentation of eligible households**
**Correct rent determinations**
**Documentation of eligible activities**
**Timely expenditures (2 year obligations & use in 3 years) in accountable financial systems**
**Confidentiality of client records**

## $24.9 million expended (2003-2004)

85 Competitive projects -- costs by type

	 50%  Housing subsidies & operating costs
  6%  Housing Info and Permanent Placement
36%  Supportive Services/Case management
  8%  Administrative costs

**$24.9 million expended (2003-2004)**
**85 Competitive projects -- costs by type**
**	**** ****50%  Housing subsidies & operating costs**
**  ****6%  Housing Info and Permanent Placement**
**36%  Supportive Services/Case management**
**  ****8%  Administrative costs**

## Comp. Grants currently assist 4,600+ households

	2,357  w. Rental Assistance 
				for 53% of costs

	1,714  w. Short-term payments 
				for 11% of costs

	   558  in Housing facilities 
				for 36% of costs

**Comp. Grants currently assist 4,600+ households**
**	****2,357  w. Rental Assistance **
**	****	****	****	****for 53% of costs**
**	****1,714  w. Short-term payments **
**	****	****	****	****for 11% of costs**
**	****   ****558  in Housing facilities **
**	****	****	****	****for 36% of costs**

##  Annual per household/unit costs in Comp. Grants

	$2,800    Rental Assistance

	   $778    Short-term payments

	$8,212    Housing Facilities

	Leverage $1.36 for each HOPWA dollar (Development projects leverage $4.01)

** ****Annual per household/unit costs in Comp. Grants**
**	****$2,800    Rental Assistance**
**	****   ****$778    Short-term payments**
**	****$8,212    Housing Facilities**
**	****Leverage $1.36 for each HOPWA dollar (Development projects leverage $4.01)**

## Annual assessment tracks client situation 

Determine a reasonable expectation that households maintain these arrangements

Rental assistance is an affordable housing subsidy--expectation that TBRA is on-going 

**Annual assessment tracks client situation **
**Determine a reasonable expectation that households maintain these arrangements**
**Rental assistance is an affordable housing subsidy--expectation that TBRA is on-going**** **

## Housing provided in Community Residence, along with other support--expectation that individuals in housing facilities continue 

Other stable arrangements -- entry into another housing program, reliance on private resources, relocation to appropriate level of care

KEY:  assessment on housing status 

**Housing provided in Community Residence, along with other support--expectation that individuals in housing facilities continue**
**Other stable arrangements -- entry into another housing program, reliance on private resources, relocation to appropriate level of care**
**KEY:  **_**assessment**_** on housing status **

## Short-term housing support, transitional facilities, short-term leased units, or term-limited STRMU payments (21 weeks)

KEY: reasonable expectations that stable arrangements will continue with private resources    

OR that arrangements are temporary & other efforts will be needed

**Short-term housing support, transitional facilities, short-term leased units, or term-limited STRMU payments (21 weeks)**
**KEY: **_**reasonable expectations**_** that stable arrangements will continue with private resources    **
**OR that arrangements are temporary & other efforts will be needed**

## Other unstable situations in clients disconnecting from programs 

Status of households is unknown or assessments are not updated

Other outcomes -- developed a housing plan 

**Other unstable situations in clients disconnecting from programs **
**Status of households is unknown or assessments are not updated**
**Other outcomes -- developed a housing plan **

## Outcomes in improved access to care

	Contact with a case manager established 

	Contact with primary health care provider  

	Obtained a job due to training & change in incomes

**Outcomes in improved access to care**
**	****Contact with a case manager established **
**	****Contact with primary health care provider  **
**	****Obtained a job due to training & change in incomes**

## New Reporting Elements

**Provide results on other accomplishments**
**Better oversight on expenditures **
**Ensure consistency in program-wide data **
**Provide information on area sponsors**
**Qualitative evaluation of assistance**

## New Reporting Timelines

**Required for projects beginning a new operating year on or after April 1, 2006**
**Test the new forms--identify elements now covered and those to be added**
**Report to HUD on new forms in 2006**
**	****	****MOST elements are the same **
**	****	****Review new data & sources**
**	****	****Comment on implementation  **

## New Reporting Support

**HELP is available **
**HUD State and Area Offices & website**
**HOPWA technical assistance teams**
**Questions to HOPWA@HUD.GOV**

## Presented by
The QED Group LLC
February 15th, 2006

**Presented by**
**The QED Group LLC**
**February 15****th****, 2006**

**Notes:**
Provide a detail walk-thru of the new reporting form

## The new form: 
	- Adopts key client outcome measures that will help grantees demonstrate the impact of their programs

	- Updates and consolidates existing reporting requirements

**The new form: **
**	****- **_**Adopts key client outcome measures that will help grantees demonstrate the impact of their programs**_
**	****- **_**Updates and consolidates existing reporting requirements**_

**Notes:**
Note in rest of presentation, new elements are underlined

## Grant Information Cover (page 5)
Provide general information on organization (grantee), and grant: 
HUD grant number; operating year;
grantee name; 
type of grant; service area; 
authorized official; and contact information; 
organization’s website; 
whether faith-based and/or grassroots; 
evaluations conducted.

**Grant Information Cover (page 5)**
**Provide general information on organization (grantee), and grant: **
**HUD grant number; **_**operating year**_**;**
**grantee name; **
**type of grant; service area; **
**authorized official; and contact information; **
_**organization’s website**_**; **
_**whether faith-based and/or grassroots**_**; **
_**evaluations conducted**_**.**

**Notes:**
Changed sentence structure and indented bullets

## Part 1: Grantee Narrative and Performance Assessment

Part 2: Overview of Grant Activities 

Part 3: Project Sponsor Information

Part 4: Optional Information, background on HOPWA Outcomes, grantee’s goals, unique benchmarks and connections with HMIS

**Part 1: Grantee Narrative and Performance Assessment**
**Part 2: Overview of Grant Activities **
**Part 3: Project Sponsor Information**
**Part 4: Optional Information, background on HOPWA Outcomes, grantee’s goals, unique benchmarks and connections with HMIS**

## Part 1: Grantee Narrative and Performance Assessment

**Part 1: Grantee Narrative and Performance Assessment**

## 	Your overview of accomplishments (page 6): 
	a. Outputs reported
	b. Outcomes assessed
	c. Barriers and Recommendations
	d. Technical Assistance
	e. Logic Model.

- 	**Your overview of accomplishments (page 6): **
**	****a. Outputs reported**
**	****b. **_**Outcomes assessed**_
**	****c. Barriers and Recommendations**
**	****d. Technical Assistance**
**	****e. **_**Logic Model**_.

**Notes:**
Refer to page 6...overall snapshot of the entire program year of the entire of the report.
reference updated Logic Model, - information in the goals should not be changed, outputs and outcomes should be reported --- follow-up with David, possibility of duplication

Add comment on completeness of data collections

## Part 2: Overview of Grant Activities – Summary of All Projects

**Part 2: Overview of Grant Activities – Summary of All Projects**

## Report aggregate annual information for all grant activities conducted during the reporting year:

A. Information on Individuals, Beneficiaries and Households receiving HOPWA Housing Assistance (pages 7-8)
B. Budget & Grant Sources (page 9)
C. Performance and Expenditure Information (pages 10-11)
D. HOPWA Performance Outcomes (pages 12-14)

**Report aggregate annual information for all grant activities conducted during the reporting year:**
**A. Information on Individuals, Beneficiaries and Households receiving HOPWA Housing Assistance (pages 7-8)**
**B. Budget & **_**Grant Sources**_** (page 9)**
**C. Performance and Expenditure Information (pages 10-11)**
**D. **_**HOPWA Performance Outcomes**_** (pages 12-14)**

## 	1. Individuals (a-c)
		- PLWA/Special Needs/Prior living

	2. Beneficiaries (a-c)
		- Demographic information (multi-racial)

	3. Households (i-iv)
		- Income (% of median income)

- 	**1. Individuals (a-c)**
**	****	****- PLWA/**_**Special Needs**_**/Prior living**
**	****2. Beneficiaries (a-c)**
**	****	****- Demographic information (multi-racial)**
**	****3. Households (i-iv)**
**	****	****- **_**Income**_** (% of median income)**

**Notes:**
In the Total HOPWA eligible individuals report an unduplicated number of eligible individuals who are low-income and living with HIV/AIDS, who rec’d HOPWA housing assistance
b. Special Needs – of the total number of eligible individuals receiving HOPWA housing assistance report, report the number who were either veterans, chronically homeless, and/or domestic violence survivors. Note participants may count in more than one of the special needs categories; or the numbers may not total the number individuals served with HOPWA housing assistance.
c. Prior living situation 

## 
For example, if during the last operating year Hope Housing, a grantee provided housing assistance to 100 clients; 60 were White and 40 were African-American. Of those that reported they were African-American 10 were Latino, and of those that reported they were White 20 were Latino. 
(See chart on next slide for reporting information)

**For example, if during the last operating year Hope Housing, a grantee provided housing assistance to 100 clients; 60 were White and 40 were African-American. Of those that reported they were African-American 10 were Latino, and of those that reported they were White 20 were Latino. **
***(******See chart on next slide for reporting information******)***

**Notes:**
Slide not part of presentation

## Slide 36

|   | Racial Categories | Total Beneficiaries Served with Housing Assistance | Total Beneficiaries who are also Hispanic or Latino |   | Racial Categories | Total Beneficiaries Served with Housing Assistance | Total Beneficiaries who are also Hispanic or Latino |
| --- | --- | --- | --- | --- | --- | --- | --- |
| i | American Indian/
Alaskan Native |   |   | vi | American Indian/
Alaskan Native & White |   |   |
| ii | Asian |   |   | vii | Asian & White |   |   |
| iii | Black/
African American |  40 | 10  | viii | Black/
African American and White |   |   |
| iv | Native Hawaiian/
Other Pacific Islander |   |   | ix. | American Indian/
Alaskan Native & Black/
African American |   |   |
| v | White |  60 |  20 | x. | Other Multi-Racial |   |   |

**Notes:**
Race and Ethnicity HUD Form consistent with HUD Form 27061.  
We filled out the form as a demonstration.  For example if you served 100 clients; 40 black, and 60 white. Of the 40 black 10 where also hispanic or latino – you enter 40 in the total beneficiaries served with Housing Assistance and the 10 under total beneficiaries 

## 

-	Available Sources HOPWA Funding

-  Source for Project Leveraging

- -	**Available Sources HOPWA Funding**
- -  _**Source for Project Leveraging**_

**Notes:**
Intro- quickly transition to chart

## B. Budget and Grant Sources for Project Leveraging (page 9)

| Available HOPWA Funding | i) HOPWA 3-year grant award |
| --- | --- |
|  | ii) Prior year(s) Expenditures (for this grant only) |
|  | iii) Current year Expenditure |
|  | iv)  Current HOPWA balance: (equals i -[ii+iii])  |

**Notes:**
Two charts on page 9, the first; grantees report Available HOPWA Funding which is Total Amount of the 3-year grant, minus both any prior year expenditures, minus current year expenditures  

## Leveraging -- figure

| Sources of Leveraging (cash resources) |  | Total Amount of Leveraged Dollars (for this operating year) |
| --- | --- | --- |
|   | HOPWA (other formula/competitive grants). Information for collection purposes only, not considered leveraging. | $ |
|   |   |   |
| 1 | Federal government (please specify): | $      |
| 2 | State government (please specify) | $      |
| 3 | Local government (please specify) | $      |
| 4 | Foundations and other private cash resources (please specify) | $     |
| 5 | Resident rent payments in facilities | $      |
| 6 | Grantee/project sponsor (Agency) cash | $      |
| 7 | TOTAL (Sum of 1-6; same as Part 2C item 21) | $      |

**Notes:**
Leveraging is key component of your grant program ---- PAY ATTENTION TO DAVID discussion about it.
Of the three components of leveraging mentioned: commitment-what grantees committed to in there applications; sources – where grantees get the money; uses – how grantees use leveraged resources to augment their programs.

## Housing Subsidy Assistance 

Housing Development

Supportive Services

Housing Placement Assistance Activities

Administration and Management Services

**Housing Subsidy Assistance**
**Housing Development**
**Supportive Services**
_**Housing Placement Assistance Activities**_
**Administration and Management Services**

**Notes:**
- Summarizes performance and expenditure data for all HOPWA supported and Leveraged housing assistance, supportive service activities and administration at the grantee level. Here grantees report totals for activities conducted directly or by project sponsors 

- Chart is divided by sections, and each section has a corresponding total, Housing subsidy assistance, housing development, supportive services, housing placement assistance, and administration and management

## Reporting Housing Assistance and Support
Example: A grantee has a permanent housing program and serves 20 chronically homeless clients. All twenty clients were housed in a facility. After 2 months, 15 clients transitioned to independent living arrangements with tenant-based housing assistance costing $35,000, while 5 clients remained housed in the facility at a total cost of $15,000. All 20 clients received case management assistance costing a total of $39,000  and 15 of them received permanent housing placement assistance costing $7,500 – in the form of security deposits.

(See charts on slides 42, 45, 46, 49, 52 & 56 for reporting information) 

_**Reporting Housing Assistance and Support**_
**Example: A grantee has a permanent housing program and serves 20 chronically homeless clients. All twenty clients were housed in a facility. After 2 months, 15 clients transitioned to independent living arrangements with tenant-based housing assistance costing $35,000, while 5 clients remained housed in the facility at a total cost of $15,000. All 20 clients received case management assistance costing a total of $39,000  and 15 of them received permanent housing placement assistance costing $7,500 – in the form of security deposits.**
***(See charts on slides 42, 45, 46, 49, 52 & 56 for reporting information)***

**Notes:**
Note slide not part of presentation show

## Slide 42

| Housing Subsidy Assistance | Number of Households Receiving HOPWA Assistance | Amount of HOPWA Funds Expended | Number of Households Receiving Related Support with Non-HOPWA Sources | Amount of Leveraged Funds Expended |
| --- | --- | --- | --- | --- |
| Tenant-based Rental Assistance | 15 |  $35,000 |       |   |
| Facility-based units that receive operating subsidy: Number of households supported | 20 |  $15,000 |       |   |
| Facility-based units developed with capital funds and placed in service during the operating year: Number of households supported |       |   |       |   |
| Short-term Rent Mortgage Utility Assistance |       |   |       |   |
| Adjustment to eliminate duplication (subtract) | ( 15 ) | (     ) | (     ) | (     ) |
| Total Housing Assistance (unduplicated) |      20      | $50,000  |       |   |

**Notes:**

Note: Report Number of Households served in this section

## Reporting Housing Development
Example, a grantee spent $66,000 in HOPWA funds constructing a new 8-unit facility; and leveraged $263,000 from other sources.

(See chart on slide number 44 for reporting information)

_**Reporting Housing Development**_
**Example, a grantee spent $66,000 in HOPWA funds constructing a new 8-unit facility; and leveraged $263,000 from other sources.**
***(See chart on slide number 44 for reporting information)***

**Notes:**
Note chart not part of presentation

## Slide 44

|   | Housing Development (Construction and Stewardship of facility-based housing | Number of Units Receiving HOPWA Assistance | Amount of HOPWA Funds Expended | Number of Units Receiving Related Support with Non-HOPWA Sources | Amount of Leveraged Funds Expended |
| --- | --- | --- | --- | --- | --- |
| 6 | Facility-based units being developed with capital funding but not yet opened (show units of housing planned) |  8     | $66,000 |   |  $263,000 |
| 7 | Stewardship units subject to 3- or 10- year use periods  |       |   |       |       |
| 8 | Total Housing Development |   8    | $66,000 |       | $263,000 |

**Notes:**
Report number of units developed in this section

## Slide 45

|   | Supportive Services (excluding Housing Placement Activities | Number of Households Receiving HOPWA Assistance | Amount of HOPWA Funds Expended | Number of Households Receiving Related Support with Non-HOPWA Sources | Amount of Leveraged funds from Other Sources |
| --- | --- | --- | --- | --- | --- |
| 9a | Supportive Services in conjunction with HOPWA housing activities (for total households assisted item 5) | 20 |  $39,000  |   |   |
| 9b | Supportive Services NOT in conjunction with housing activities (HOPWA funded Supportive Services Only)  |       |       |       |       |
| 10 | Adjustment to eliminate duplication (subtract) | (     ) | (     ) | (     ) | (     ) |
| 11 | Total Supportive Services |   20  |  $39,000  |       |       |

**Notes:**
9a. Includes all supportive services provided to clients in conjunction with HOPWA housing activities. Clear definitions for both.
Report the number of households served in this section

## Slide 46

| Housing Placement Assistance Activities |  | Number of Households Receiving HOPWA Assistance | Amount of HOPWA Funds Expended | Number of Households Receiving Related Support with Non-HOPWA Sources | Amount of Leveraged funds from Other Sources |
| --- | --- | --- | --- | --- | --- |
| 12 | Housing Information |       |       |       |       |
| 13 | Permanent Housing Placement Services | 15      |   $7,500    |       |       |
| 14 | Total Housing Placement Assistance | 15      | $7,500      |       |       |

**Notes:**
Report number of Households served in this section

| Administration and Management |  | Number of Households Receiving HOPWA Assistance | Amount of HOPWA Funds Expended | Number of Households Receiving Related Support with Non-HOPWA Sources | Amount of Leveraged funds from Other Sources |
| --- | --- | --- | --- | --- | --- |
| 15 | Resource Identification to establish, coordinate and develop housing assistance resources (includes Technical Assistance in Community Residence) |   |       |   |       |
| 16 | Project Outcomes/Program Evaluation (if approved) |   |       |   |       |
| 17 | Grantee Administration                  (maximum 3% of total of HOPWA grant) |   |       |   |       |
| 18 | Project Sponsor Administration          (maximum 7% of total of HOPWA grant) |   |       |   |       |
| 19 | Other Activity (if approved in grant agreement) Specify:       |       |       |       |       |
| 20 | Total Administration & Management |       |       |       |       |
| Total Expended |  |  |  |  |  |
| 21 | Total Expenditures (sum of lines 5, 8, 11, 14 & 20) |   |       |   |       |

**Notes:**
Note: Total expenditures on page 11 should equal iii) Current year Expenditure in Available HOPWA funding table on page 9, Part 2 B. Budget and Grant Sources for Project Leveraging

## Section 1. Housing Stability: assesses the long term success of all HOPWA housing assistance 
    - Tenant-based Rental Assistance
	- Facility-based Housing Assistance
	- Short-Term Rent Mortgage Utility Assistance

Section 2. Access to Care Support: assesses clients’ access to care and support services that help maintain their housing situations

_**Section 1. Housing Stability**_**: assesses the long term success of all HOPWA housing assistance **
**    ****- Tenant-based Rental Assistance**
**	****- Facility-based Housing Assistance**
**	****- Short-Term Rent Mortgage Utility Assistance**
_**Section 2. Access to Care Support**_**: assesses clients’ access to care and support services that help maintain their housing situations**

**Notes:**
TBRA/Facility-based Housing Assistance is permanent Housing Support

## Slide 49

| Type of Housing Assistance | [1] | [2] | [3] |
| --- | --- | --- | --- |
|  | Total Number of Households Receiving HOPWA Assistance  | Number of Households Continuing  | Number of Exited Households Component and Destination |
| Facility-based Housing Assistance | 20 | 5 | 1 (Emergency Shelter) |
|  |  |  | 2 (Temporary Housing) |
|  |  |  | 3 (Private Housing)      |
|  |  |  | 4 (Other HOPWA)  =  15 |
|  |  |  | 5 (Other Subsidy)       |
|  |  |  | 6 (Institution)   |
|  |  |  | 7 (Jail/Prison)     |
|  |  |  | 8 (Disconnected) |
|  |  |  | 9 (Death)     |

**Notes:**
If they continue in a HOPWA supported facility.
Report all Households served with HOPWA Assistance; report households continuing.  
How housing stability is calculated – the power point posted on the web has two supplemental slides

## Short-Term Rent Mortgage and Utility Assistance (STRMU) 	

	In column 2, report the total number of assisted households who received STRMU assistance in prior operating year; and the number of these households who received assistance in both of the two (2) prior operating years.

	(Column 2 requires additional reporting requirements)

**Short-Term Rent Mortgage and Utility Assistance (STRMU)**
- 	**In column 2, report the total number of assisted households **_**who received STRMU assistance in prior operating year**_**; and the number of these households **_**who received assistance in both of the two (2) prior operating years**_**.**
- 	**(*****Column 2 requires additional reporting requirements*****)**

**Notes:**
Columns 1 and 3 are the same as TBRA and Facility-based Housing Assistance, but column 2
Refer to appendix example posted on the web.

## Report the category of care and support clients that best reflects the desired outcome, and the impact on income.
a) Supportive Services in-conjunction with Housing Assistance
b) Income
c) Supportive Service not in-conjunction with Housing Assistance
Note: Applies if clients receive case management, employment training, permanent housing placement, and housing information

**Report the category of care and support clients that best reflects the desired outcome, and the impact on income.**
**a) Supportive Services in-conjunction with Housing Assistance**
**b) Income**
**c) Supportive Service not in-conjunction with Housing Assistance**
***Note: Applies if clients receive case management, employment training, permanent housing placement, and housing information***

**Notes:**
For Case Management, Employment Training, Permanent Housing Placement, and Housing Information

## Slide 52

| Category of Services Accessed | Number of Households receiving HOPWA Housing Assistance |  | Number of jobs that included health benefits |
| --- | --- | --- | --- |
|  | At Entry or Continuing | At Exit or Continuing |  |
| i. Has a housing plan for maintaining or establishing stable on-going residency |  0 |  15 |   |
| ii. Had contact with a case manager/benefit counselor at least once in the last three months (or consistent with the schedule specified in their individualized service plan) |     0 |    20 |   |
| iii. Had contact with a primary health care provider at least once in the last three months (or consistent with the schedule specified in their individualized service plan) |    5 |  20 |   |
| iv. Had medical insurance coverage or medical assistance |           |           |   |
| v. Obtained an income-producing job created by this project sponsor during the year |   |           |           |
| vi. Obtained an income-producing job outside this agency during the year |   |           |           |

**Notes:**
Return to our example, of our 20 chronically homeless clients, 5 of them came into the program with a housing plan, while by the end of the program year 15 of clients had a housing plan. In this example we know those 15 clients were placed in independent living arrangements.
Six outcomes, required for Access to care and support for outcomes

## Part 3: Project Sponsor Information

**Part 3: Project Sponsor Information**

## General Project Information (page 15)
Summary of all Services, Placement and Admin w/Housing (page 16)
Non Facility-based Housing, TBRA and STRMU (page 17)

Facility-based Housing (page 18-20)

Stewardship Cert. (page 21)

Supportive Services Only Projects (page 22)

**General Project Information (page 15)**
**Summary of all Services, Placement and Admin w/Housing (page 16)**
**Non Facility-based Housing, TBRA and STRMU (page 17)**
**Facility-based Housing (page 18-20)**
**Stewardship Cert. (page 21)**
**Supportive Services Only Projects (page 22)**

**Notes:**
All Project sponsor activities have been consolidated into the project sponsor section. Non-facility-based Housing Assistance is TBRA and STRMU formerly referred to as Scattered Site Housing Assistance – to better distinguish this type of assistance from other types of facility-based/project-based assistance

## 1. General Project Information to be filled out by each project sponsor (page 15)
- Attach the information listed in the text box on the bottom of the page  

2. Summary of all Supportive Services, Housing Placement Assistance, and Administration and Management (page 16)

**1. General Project Information to be filled out by each project sponsor (page 15)**
**- Attach the information listed in the text box on the bottom of the page**
**2. Summary of all Supportive Services, Housing Placement Assistance, and Administration and Management (page 16)**

**Notes:**
All Project sponsor activities have been consolidated into the project sponsor section. Report general project information, and all corresponding information for each activity conducted by the grantee or project sponsor.
The new form distinguishes between Supportive services funded in conjunction with HOPWA hsg assistance and SS only assistance. And should be the reported separately.

Note: HOPWA Housing Project Certification of Continued Usage for Facility-based Stewardship Units Only

## Slide 56

| Supportive Services |  | Number of Households Receiving HOPWA Assistance from this project sponsor | Amount of HOPWA Funds Expended by this project sponsor |
| --- | --- | --- | --- |
| a | Total Supportive Services Provided by this project sponsor in conjunction with HOPWA-funded Housing Assistance (unduplicated)* | 20      | $39,000      |
| Break-out of Supportive Services provided by this Project Sponsor Agency (total may exceed above because the same households may be served in more than one category) |  |  |  |
| b | Adult day care and personal assistance |       |       |
| c | Alcohol and drug abuse services |       |       |
| d | Case management/client advocacy/ access to benefits & services | 20 |      $39,000 |
| e | Child care and other child services |       |       |
| f | Education |       |       |
| g | Employment assistance and training |       |       |
| h | Health/medical/intensive care services, if approved Note: Client records must conform with 24 CFR §574.310 |       |       |
| i | Legal services |       |       |
| j | Life skills management (outside of case management) |       |       |
| k | Meals/nutritional services |       |       |
| l | Mental health services |       |       |
| m | Outreach |       |       |
| n | Transportation |       |       |
| o | Other  (only if HUD-approved): |       |       |

**Notes:**
Report SS expenditures and, number of households assisted for all clients that received HOPWA funded supportive services in conjunction with HOPWA housing assistance.
That means where TBRA, STRMU or Facility-based Assistance
Supportive services chart on page 16, has a similar listing as Exhibit H in the previous form.
As noted previously, permanent hsg placement now included in housing placement activities, its own section in Part 2C, and no longer included in SS; 

Housing Placement Assistance; Administration and Management same as Part 2 C

## 	
	1. Tenant-based Rental Assistance

	2. Short-term Rent Mortgage Utility Assistance (STRMU)

Note: These types of housing assistance is not attached to a specific unit or facility.

- 	**1. Tenant-based Rental Assistance**
**	****2. Short-term Rent Mortgage Utility Assistance (STRMU)**
***Note: These types of housing assistance is not attached to a specific unit or facility.***

**Notes:**
Non-facility-based Hsg Assistance, TBRA & STRMU, previously called scattered site in the previous form.
Consolidates reporting on TBRA and STRMU into one section. Report number of households served and total expenditures for both types of housing assistance. 
All project sponsors TBRA and STRMU assistance activities are aggregated to the TBRA and STRMU section on page 10, Part 2 C

| Housing Assistance Categories |  | Number of Households Receiving HOPWA Assistance from this project sponsor | Total HOPWA Funds Expended during Operating Year by this project sponsor |
| --- | --- | --- | --- |
| a | Tenant-based rental assistance (TBRA)  |     15 |      $35,000 |
| b | Rental Assistance (RA) program using a reduced subsidy (shallow rent or partial rent), as approved in grant agreement |       |       |
| c | Total RA Housing Assistance (total a + b) |       |       |
| Supportive Services Provided by This Project Sponsor Agency to Households Receiving Tenant-based Rental Assistance |  |  |  |
| d | Total TBRA Supportive Services (unduplicated) provided by this project sponsor | 15 |      $35,000 |

**Notes:**
b. Reduced subsidy rental assistance or shallow rent must be approved in grant agreement

| Housing Assistance Categories |  | Number of Households Receiving HOPWA Assistance from this project sponsor | Total HOPWA Funds Expended during Operating Year by this project sponsor |
| --- | --- | --- | --- |
| a | Total for Short-term mortgage, rent and/or utility assistance |       |       |
| b | Of the above households assisted (line b), please provide the number of mortgage payments |       |       |
| Supportive Services Provided by This Project Sponsor Agency to Households Receiving STRMU |  |  |  |
| c | Total STRMU Supportive Services (unduplicated) provided by this project sponsor |       |       |

**Notes:**
New element number of households who rec’d short-term assistance to pay mortgages.

## Report on Facility-based Development Activities and Operations
	Facility-based Development
	1a. Capital Development Projects
	1b. Capital Development Projects
	2. Units in Housing Facility (in operation)
	3. Facility-Based Housing Expenditures (in operation) 

**Report on Facility-based Development Activities and Operations**
**	****Facility-based Development**
**	****1a. Capital Development Projects**
**	****1b. Capital Development Projects**
**	****2. Units in Housing Facility (in operation)**
**	****3. Facility-Based Housing Expenditures (in operation)**

**Notes:**
Units and expenditures associated with facility-based development and operations are now separate. Grantees should collect a Part 3 B for every Facility operated or developed.

## 1 a) Capital Development Projects
	Report the following information for each facility operated by project sponsor or grantee.
- Type of Development: New Construction/Rehab/Acquisition
- HOPWA/Non-HOPWA Funds Expended for development
- Type of Facility: Permanent Housing/Short-term Shelter or Transitional Housing/Supportive Services Only facility 	 

**1 a) Capital Development Projects**
**	****Report the following information for each facility operated by project sponsor or grantee.**
**- ****Type of Development: New Construction/Rehab/Acquisition**
**- HOPWA/Non-HOPWA Funds Expended for development**
**- Type of Facility: Permanent Housing/Short-term Shelter or Transitional Housing/Supportive Services Only facility**

**Notes:**
Page 18 in the revised form is required for all facilities under development.

## 1a) Capital Development (cont’d)
    a. Date of Purchase/lease of property
    b. Rehabilitation/Construction Dates
    c. Operation dates
    d. Date supportive services began
    e. Number of units in the facility (HOPWA funded & Total)
    f.  Is a waiting list maintained for the facility?
    g. What is the address of the facility (if different from business address)?
    h. Is the address of the project site confidential?

**1a) Capital Development (cont’d)**
**    ****a. Date of Purchase/lease of property**
**    ****b. Rehabilitation/Construction Dates**
**    ****c. Operation dates**
**    ****d. Date supportive services began**
**    ****e. Number of units in the facility (HOPWA funded & Total)**
**    ****f.  Is a waiting list maintained for the facility?**
**    ****g. What is the address of the facility (if different from business address)?**
**    ****h. Is the address of the project site confidential?**

## 1 b) Capital Development (cont’d, page 18)
Report the number: Rental (constructed/rehabbed/ acquired) or homeownership units that meet the following criteria: 
- Designated for chronically homeless; 
- Designated for homeless; 
- International building code complaint; 
- Energy-Star Compliant; 
- 504 Accessible; 
- Years of affordability.

**1 b) Capital Development (cont’d, page 18)**
**Report the number: Rental (constructed/rehabbed/ acquired) or homeownership units that meet the following criteria: **
**- Designated for chronically homeless; **
**- Designated for homeless; **
**- International building code complaint; **
**- Energy-Star Compliant; **
**- 504 Accessible; **
**- Years of affordability.**

## 2. Units assisted in types of housing facility for each housing facility
	Report the total number of the bedroom units by facility

Note: Units leased by project sponsor/Project-based rental assistance units

**2. Units assisted in types of housing facility for each housing facility**
**	****Report the total number of the bedroom units by facility**
***Note: Units leased by project sponsor/Project-based rental assistance units***

**Notes:**
Page 19 in the revised form; is basically the same chart from the page 8, exhibit F #1 in the previous APR – with 1 addition.
Units leased by a project sponsor and project-based rental units.
Note: This may not equal the total number of households served

## 3. Facility-based Housing Expenditures (page 20)

Note: Report total number of HOPWA-assisted households in all operating facilities 

**3. Facility-based Housing Expenditures (page 20)**
***Note: Report total number of HOPWA-assisted households in all operating facilities***

## Slide 66

| Housing Assistance Categories |  |  | Number of Households Receiving HOPWA Assistance from this project sponsor | Total HOPWA Funds Expended during Operating Year by this project sponsor |  |
| --- | --- | --- | --- | --- | --- |
|  | Leasing costs  |  |       |       |  |
|  | Operating Costs  |  |       |       |  |
|  | PBRA or Rental subsidy for a unit owned (or leased) by another agency  |  |       |       |  |
|  | Other, if approved (Specify): |  |       |       |  |
|  | Adjustment to eliminate duplication (subtract) |  | (   ) | (     ) |  |
|  | Total Facility-Based Housing Assistance |  |       |       |  |
| Supportive Services Provided by This Project Sponsor Agency to Households Receiving Facility-based Rental Assistance |  |  |  |  |  |
| g |  | Total Facility-Based Supportive Services (unduplicated) provided by this project sponsor |       |  |       |

**Notes:**
New reference --- old reference 
Additional note – aggregate to 2a Part C: Performance and Expenditure Information

## Report all units under stewardship in each facility, using this form.

Note: Stewardship begins once the facility is in operation. The certification form is required if no additional HOPWA funds were expended but HOPWA funds were expended during development of those units

**Report all units under stewardship in each facility, using this form.**
***Note: Stewardship begins once the facility is in operation. The certification form is required if no additional HOPWA funds were expended but HOPWA funds were expended during development of those units***

## 

Note: Individual Supportive Service activities may result in duplication of household figures. 

***Note: Individual Supportive Service activities may result in duplication of household figures.***

**Notes:**
Same as page 16
- Report the total unduplicated number of client households served with Supportive Services
- Report the number households who received the respective type of services

## Part 4: Appendix-Worksheet on Determining  HOPWA Outcomes

**Part 4: Appendix-****Worksheet on Determining  HOPWA Outcomes**

**Notes:**
This slide is redundant and does not provide new information.  Rather, it only states the title of the section.  I called all Chapter Headings “A Closer Look” in order to convey that each section would be delved into.

## Optional
Grantees’ program goals, unique benchmarks, evaluation tools, special service delivery models and grantee reports that can be posted in the web.
Optional Information on Determining HOPWA Outcomes
Information on Connections with HMIS

Note: Grantees may already collect a number of the data elements as part of an HMIS system. 

**Optional**
**Grantees’ program goals, unique benchmarks, evaluation tools, special service delivery models and grantee reports that can be posted in the web.**
**Optional Information on Determining HOPWA Outcomes**
**Information on Connections with HMIS**
***Note: Grantees may already collect a number of the data elements as part of an HMIS system. ***

## 
March 15th, 2006: Webcast for Formula Grantees on the Revised Consolidated Annual Performance Evaluation Report for Formula Grantees

IDIS edits coming in April 
	- Housing Stability
	- Additional Activity codes 

**March 15****th,**** 2006: Webcast for Formula Grantees on the Revised Consolidated Annual Performance Evaluation Report for Formula Grantees**
**IDIS edits coming in April **
**	****- Housing Stability**
**	****- Additional Activity codes**

## HUD Office of HIV/AIDS Housing
	HOPWA@HUD.GOV 

HOPWA Website www.hud.gov/offices/cpd/aidshousing 

**HUD Office of HIV/AIDS Housing**
- 	_[HOPWA@HUD.GOV](mailto:HOPWA@HUD.GOV)_
**HOPWA Website **_[www.hud.gov/offices/cpd/aidshousing](http://www.hud.gov/offices/cpd/aidshousing)_

## Appendix

**Notes:**
Appendix is not part of presentation

## Reporting Access to Care and Support

| Category of Services Accessed | Applicable Services |
| --- | --- |
| i. Has a housing plan for maintaining or establishing stable on-going residency | Housing Placement Assistance Activities: Housing Information, Permanent Housing Placement Assistance |
| ii. Had contact with a case manager/benefit counselor at least once in the last three months (or consistent with the schedule specified in their individualized service plan) | Case Management |
| iii. Had contact with a primary health care provider at least once in the last three months (or consistent with the schedule specified in their individualized service plan) | Case Management |
| iv. Had medical insurance coverage or medical assistance | Case Management |
| v. Obtained an income-producing job created by this project sponsor during the year | Job Training Assistance |
| vi. Obtained an income-producing job outside this agency during the year | Job Training Assistance |

**Reporting Access to Care and Support**

## Explanation of Housing Stability

| [2] | [3] |
| --- | --- |
| Number of Households Continuing  | Number of Exited Households Component and Destination |
| STABLE 
(for TBRA and Facility-based Housing Assistance)      | 1 (Emergency Shelter)  =     UNSTABLE  |
|  | 2 (Temporary Housing) =    UNSTABLE  |
|  | 3 (Private Housing)  =         STABLE |
|  | 4 (Other HOPWA)  =          STABLE |
|  | 5 (Other Subsidy)  =            STABLE |
|  | 6 (Institution) =                   STABLE |
|  | 7 (Jail/Prison)  =                  UNSTABLE |
|  | 8 (Disconnected) =              UNSTABLE |
|  | 9 (Death)  =                         LIFE EVENT – not included in calculation |

**Notes:**
Explain calculating Housing Stability

## Reporting Short-term Housing Stability
Example: Ten clients (heads of households) accessed short-term assistance. Of those, 5 of clients received short-term assistance in the prior operating year; of those, 3 clients received assistance last year and the year before. 
(example continues on next slide)

_**Reporting Short-term Housing Stability**_
**Example: Ten clients (heads of households) accessed short-term assistance. Of those, 5 of clients received short-term assistance in the prior operating year; of those, 3 clients received assistance last year and the year before. **
*(example continues on next slide)*

## Reporting Short-term Housing Stability
Example (cont’d): The 10 clients (heads of households) had the following housing results:
	Three clients remained in current housing but there is reasonable expectation they will require additional support
	Four clients remained in current housing and there is reasonable expectation they will not require additional support
	One client was moved to a facility with HOPWA assistance
	Three clients were not heard from again considered disconnected
(See chart on slide number 78 for reporting information)

_**Reporting Short-term Housing Stability**_
**Example (cont’d): The 10 clients (heads of households) had the following housing results:**
**	****Three clients remained in current housing but there is reasonable expectation they will require additional support**
**	****Four clients remained in current housing and there is reasonable expectation they will not require additional support**
**	****One client was moved to a facility with HOPWA assistance**
**	****Three clients were not heard from again considered disconnected**
*(See chart on slide number 78 for reporting information)*

## Slide 78

| Short-term Housing Assistance | [1] | [2] | [3] |
| --- | --- | --- | --- |
|  | Total Number of Households Receiving HOPWA Assistance  | Of the Total number Households Receiving STRMU Assistance this operating year | Number of Exited Households Component and Destination |
| Short-term Rent, Mortgage, and Utility Assistance | 10 | What number of those households received STRMU Assistance in the prior operating year
5

What number of those households received STRMU Assistance in the two (2) prior operating years ago
3 | 1 (Emergency Shelter) |
|  |  |  | 2 (Temporary Housing) = 3 |
|  |  |  | 3 (Private Housing) = 4 |
|  |  |  | 4 (Other HOPWA) = 1 |
|  |  |  | 5 (Other Subsidy)       |
|  |  |  | 6 (Institution)   |
|  |  |  | 7 (Jail/Prison)     |
|  |  |  | 8 (Disconnected) = 2 |
|  |  |  | 9 (Death)     |

**Notes:**
If they continue in a HOPWA supported facility.
Report all Households served with HOPWA Assistance; report households continuing.  
How housing stability is calculated – the power point posted on the web has two supplemental slides

## CLICK icon to download Revised Annual Progress Report