# Presentation: 504651

## 
Integrated Safety Management
Overview

Richard C. Crowe
Special Assistant to the Deputy Secretary
and
Director, Department of Energy
 Safety Management Implementation Team

DOE Occurrence Reporting Workshop
Oak Ridge, Tennessee
May 17, 1999

***Integrated Safety Management***
***Overview***
***Richard C. Crowe***
*Special Assistant to the Deputy Secretary*
*and*
*Director, Department of Energy*
* **Safety Management Implementation Team*
*DOE Occurrence Reporting Workshop*
*Oak Ridge, Tennessee*
*May 17, 1999*

## Discussion Points

- Safety Management Implementation Team
- ISM Background
- ISM Expectations for .....Contractors
- 				    .....Operations/Field Offices
- 				    .....Program Offices
- ISM Status at Selected Facilities/Sites
- Questions & Answer Session

## Safety Management Implementation Team (SMIT)

- IP of Recommendation  95-2 issued April 1996
- SMIT established & formally chartered in April 1996
- P450.4, ISM Policy, expanded initiative complex-wide
- SMIT Director reports to Deputy Secretary
- SMIT members -- representatives from each Operations, Field & Program Office

## Safety Management Implementation Team(continued)

_*Communications*_
- Weekly calls with members
- ISM Web Page (relevant document library)
- 		**http://tis.eh.doe.gov/ism**
- ISM Lessons Learned Workshops
- Focused Workshops
_*Responsibilities*_
- Track ISM Implementation
- Review ISM Deliverables
- Push ISM across complex
- Share Lessons Learned

## ISM Background

*Original focus on ten priority facilities expanded by Secretary O’Leary to all complex facilities*
- _Key Products Developed_
- ISM Guide
- ISM Course
- DEAR Clauses (ES&H and Laws)
- Team Leader’s Handbook (Verification Guide)
- FRAMs (Corporate & Organizational)

## ISM Background(continued)

*Strategic Plan (September 9, 1997) Goal for ISM Implementation at Priority Facilities: *
*	**	**	**	**	**	**      **September 1999*
*Secretary Richardson’s Goal for ISM Implementation Complex-wide:  *
*	**	**	**	**	**	**      **September 2000*

## Expectations for Contractors

- Add DEAR Clauses to Contracts
- ES&H Clause -- ISM Descriptions
- Laws Clause -- Develop and append standards to contract
- Develop ISM Description Document
- Consider ISM Guide
- Use Lessons Learned from ongoing complex implementation
- Complete Phase I Review (and correct noted findings)
- Complete ISM Implementation (and DOE Phase II Verifications)

## Expectations for Contractors

- _Key Elements of Program_
- Authorization Agreements for Cat. I/II (license/permit)
- Lessons Learned Programs
- Line ES&H Oversight (Self-Assessments)
- “Near Miss” Reporting (R.Hopf Memo of February 19,1999)

## Expectations for Ops/Field Offices

- Revise contract to add DEAR clauses
- Review and approve standards (Directives, SRIDs, WSS)
- Technical Competence of Staff (ISM Course)
- Issue guidance on developing ISM Document
- Conduct Phase I (Review of ISM Document)
- Select Team Leader
- Develop plan & associated CRADs
- Develop report
- Identify opportunities for improvement

## Ops/Field Office ISM Expectations(continued)

- Conduct Phase II (Verification of ISM Implementation)
- Approve Authorization Agreements
- Develop Performance Measures
- Monitor ISM Implementation:
- Implement P450.5 -- Line Oversight
- Track/Review Performance Measures (annual requirement)
- Determine award fee
- Share Lessons Learned in the complex

## Expectations for Program Offices

- Develop Program Office FRAM (should mesh with Corporate & Field FRAMs)
- Support ISM Implementation:
- P450.5 Requirements (monitor & assess performance)
- Technical Competence of  Staff
- Participate on Reviews and Verifications
- Review Field Responses for accuracy
- Actively participate on SMIT in development of guidance documents
- Share Lessons Learned among sites
- Support Quarterly Status Calls and Board Presentations

## The ORPS Connection

_***Feedback***_*:  one of the 5 ISM Functions in**	**	**	**	**	**	*_**Doing Work--Safely**_
*Lessons Learned sharing -- critical to improved safety performance*
*DOE’s Lessons Learned processes -- slow, cumbersome and inefficient in communicating important safety messages across the complex*
*SMIT / DSC / SELLS effort underway since 6/98* *to improve the Lessons Learned* *processes*
*ORPS -- relied on to alert DOE management to significant safety issues*
_***The Challenge***_*:  Communicating ORPS data to those performing the work*