# Presentation: 839016

## Digital Document Access

**United States Department of Energy**
**Office of Scientific and Technical Information**

**Patty Simmons**

## Vision

**DIGITAL DOCUMENT**** ****ACCESS**

***Provide ACCESS TO ELECTRONIC FULL TEXT***

- Sources:	Labs
- 		OSTI
- 		INIS and Others

**United States Department of Energy**
**Office of Scientific and Technical Information**

## Benefits

**United States Department of Energy**
**Office of Scientific and Technical Information**

- Digital Document Access provides:
- Quick, easy access to electronic full text
- Full text indexing
- Access regardless of the search engine used
- Google, GPO, OSTI databases
- Back-up copy
- Copy of electronic full text cached at OSTI – both new and updated

## What is next?

**United States Department of Energy**
**Office of Scientific and Technical Information**

- OSTI will work with the labs to provide
- access to their electronic full-text
- documents.
**SURVEY**

## How do we proceed?

**United States Department of Energy**
**Office of Scientific and Technical Information**

- OSTI can provide labs a listing of bibliographic records that do not currently have access to electronic full text
- Fields provided could include:
- OSTI ID
- Report Number
- Title
- Author
- Publication Date

## Announcing the electronic full text to OSTI

**United States Department of Energy**
**Office of Scientific and Technical Information**

- 1.  XML Batch
-     DTD will be provided
- 2.  Site-specific FTP area
- 	Can be used if not posting full text at site
- 3.  Upload electronic full text via E-Link 241.1

## Remember!

**United States Department of Energy**
**Office of Scientific and Technical Information**

- Digital Document Access for records already submitted to OSTI is not provided through Harvesting!

## Updating the 241.1

**United States Department of Energy**
**Office of Scientific and Technical Information**

- Historic Business Rules apply to any record with a System Entry Date prior to 09/05/2005
- Data modification not required to adhere to current 241.1 rules

## Historic Business Rules

**United States Department of Energy**
**Office of Scientific and Technical Information**

- Accept data as it appears (or not) in:
- 	Access Limitation
- 	Contact Data Fields
- 	DOE Contract Number
- 	Input Code
- 	Medium Code
- 	Publication Date
- 	Releasing Official Data Fields
- 	Site Code

## Identification of Site Records

**United States Department of Energy**
**Office of Scientific and Technical Information**

-   Cleanup still ongoing
-   Data Migration to E-Link
-  Site Code identified using:
- 	*RN prefix*
*	**Contract number*
-  OSTI, TIC, HEDB, etc. still on a significant 	number of records

-   Sites can provide additional:
-  RN Prefixes
-  Contract Numbers

## OSTI Digitization of Documents

**United States Department of Energy**
**Office of Scientific and Technical Information**

- SRC Requests
- Special Projects
- 	OSTI Microfiche Digitization Project
- -FY 2004, 15,530 PDF files covering 1994
- -FY 2005, 38,000 PDF files covering 1991-1993
- -Project will continue based on available time and available funds
- -OSTI can provide OSTI IDs by Site Code if you wish to download the electronic FT

## OSTI Digitization of Documents

**United States Department of Energy**
**Office of Scientific and Technical Information**

- Special Projects....continued
-   Geothermal Legacy Project
- -Documents identified by DOE HQ including those in the OSTI unclassified vault
- -Keyword “Geothermal Legacy”
-   And then there are others...
- -Naval Reactor documents
- -Special areas of interest requests
- -Cost recovery for immediate action

## News Alert

**United States Department of Energy**
**Office of Scientific and Technical Information**

- The Site full text is always considered
- the **‘record copy.’**
- If electronic full text for a document
- scanned at OSTI is submitted by a Site,
- the Site full text will replace the OSTI full
- text.

## And now...

**United States Department of Energy**
**Office of Scientific and Technical Information**

- Please complete the Survey.
- OSTI will contact you to start customizing your options.
- OSTI Contact:
- 			Patty Simmons
- 			_[simmonsp@osti.gov](mailto:simmonsp@osti.gov)_
- 			865-576-1290