# Presentation: 572952

## Got Full Cost?

## Definition of Full Cost (1)

- At NASA, full cost is a way of recognizing all direct and indirect costs in the work that we do
- The major cost categories are:
- Procurements
- Civil Servants
- Travel
- Center Service Pools
- Center G&A
- Corporate G&A
- _https://fullcost.hq.nasa.gov/_

## Definition of Full Cost (2)

- There are three components to full cost:
***Budgeting:*** We have already recast our FY03 budget and formulated our FY04 and FY05 budgets under full cost
***Accounting:*** We need to be ready to execute our FY04 theme-based budget under full cost by 1 October this year. We are currently reconfiguring our IFM Core Financial Module to reflect these changes
***Management:*** We already use full cost as a tool to help us make major decisions in the Agency, though currently this is limited to the budget formulation process. Though the full cost of our activities is an important factor in the decisions we make, it is not the only one
- _https://fullcost.hq.nasa.gov/_

## Full Cost Initiative Milestone Plan

***Recommendations  for CF configuration***

***FC Committee completes issues resolution process***

- Regression test

***FC Teams report out***

- Formulate options

- FC Team work

- Work issues

- Publish NPD / NPG “Yellow Book”

- Manage under FC (ongoing)

***Early draft***

- 5th

- 31st

- 4th

- Define scope, design, and configure system

- 6th

- 31st

***CF / BF configured***

- 26th

***Testing completed***

- 1st

***CF GO LIVE***

- Formulate plans

- 16th

***Stakeholder analysis and communications plan completed***

- Communicate and raise awareness of Full Cost

- 23rd

***Launch web site***

- 16th

***Initial campaign completed***

- Develop basic training tool

- 25th

***Web based “Full Cost 101” curriculum and tool***

- Develop professional development curriculum

- 31st

***FC training integrated in professional and development  training programs***

***NPG “Yellow Book” final***

- 7th

***Manage under FC***

- 1st

**Legend: ****	****Unconfirmed ****	****           Confirmed            Completed****	****Overdue****	****	****Significant ****	****	****	****	****	****	****	****	****	****interdependency**

- Define FC reports

***FC Management reports available in IFM***

- 13th

- Develop and execute Yellow Book training

- 22nd

***Start Yellow Book training***

- 9th

***Center visits completed***

***As at:***

- 7/30

## Full Cost Initiative Teams

***Dan Tenney***

***IFM Systems***
***Configuration***

***Comm’s***
***And Change***
***Management***

***Pam Cucarola /  Julie Baker ***
- Preparing CF and BF systems to operate under FC

***Training and Education***

***Marie Muscella /  Miri Sher***
-  Web site design and deployment
- Comms and CM Support

***Tim Owen / Nancy Letsinger***
- FC training

***Project***
***Support***

***Full Cost Policy and Operations***

***Shelley Meredith***
- Transition from FC Teams
- Yellow book

***Full Cost Network***
***Experts / Communications / Training***

## Full Cost Initiative Milestone Plan

***FC Committee completes issues resolution process***

***FC Teams report out***

- FC Team work

- Work issues

- Publish NPD / NPG “Yellow Book”

- Manage under FC (ongoing)

***Early draft***

- 5th

- 31st

- 4th

***NPG “Yellow Book” final***

- 7th

***Manage under FC***

- 1st

- Define FC reports

***FC Management reports available in IFM***

- 13th

***As at:***

- 7/30

***Accomplishments***
- Worked through FC issues in May
- Shelley Meredith leading Yellow Book / NPG
- On schedule for publication of working draft

***Still to get done***
- Detailed processes
- Work w/Dave Bates on reporting requirements
- Publish final versions of the Yellow Book
- Negotiate w/OMB on evaluation criteria
- Navigate the NPD / NPG process

## Full Cost Initiative Milestone Plan

***As at:***

- 7/30

***Accomplishments***
- Scope defined
- Assessment completed

***Still to get done***
- Detailed processes
- Configuration
- Testing
- Training
- Go live
- Post go live

## Full Cost Initiative Milestone Plan

***As at:***

- 7/30

***Accomplishments***
- Web site up and running, nearly 30,000 hits to date
- Presented to wide variety of stakeholder groups
- Seven of ten Centers (inc HQ) briefed by 7/25
- Spotlight interviews started
- “Got Full Cost” started

***Still to get done***
- Complete Center visits
- Integrate w/CF and BF
- Strategy for ongoing activities post go live

## Full Cost Initiative Milestone Plan

**Providing**
**training**
**and education**

- Develop basic training tool

- 25th

***Web based “Full Cost 101” curriculum and tool***

- Develop professional development curriculum

- 31st

***FC training integrated in professional and development  training programs***

- Develop and execute Yellow Book training

- 22nd

***Start Yellow Book training***

***As at:***

- 7/30

***Accomplishments***
- Web-based FC 101 launch 7/24
- Nancy Letsinger (IBM) brought to strengthen Yellow Book training

***Still to get done***
- Evolution of web-based training
- Complete Yellow Book training
- Integration of FC w/institutional training curriculum