# Presentation: 475112

## Partnership and Collaboration:

**Records Officer, Office of Information Technology**
**Energy Information Administration**

**ASA Committee on Energy Statistics**
**April 9, 2008**

***Partnership and Collaboration:***
***The Beginnings of 30 Years of Energy Advice***

**Notes:**
Good Morning!

My name is John Paul Deley, I am EIA’s Records Officer.

I am also chair of the agency’s History Committee and Vice Chair of ASA’s Committee on Archives and Historical Materials.

Partnership in civil law is defined as  a contract between individuals or groups of individuals who, in a spirit of cooperation, agree to carry on an enterprise // contribute to it by combining property, knowledge or activities // and share its profit. 

Today we gather to celebrate the collegial profitability of the 30 year productive partnership between the American Statistical Association and the Energy Information Administration.  Edmund Burke, the English statesman and political philosopher stated that “... partnerships ...  cannot be obtained in a single generation, but becomes a partnership between those who are living, those who are gone, and those who are yet to be born.”  As we reflect on the accomplishments of those who have preceded us and the challenges that lie ahead for those who follow it is crucial that we consider our legacy together.

## Session Objectives:

- To provide an overview of the inception of the ASA Committee on Energy Statistics
- To highlight a sampling of the rich documentary legacy of this committee
- and to introduce Dr. Calvin Kent

**Notes:**
My goals this morning include – but are not limited to:

providing an overview of the inception of the ASA Committee on Energy Statistics
highlighting a sampling of the rich documentary legacy of the ASA Committee on Energy Statistics
and introducing Dr. Calvin Kent

## ASA Founders

**Notes:**
	When ASA was founded in Boston in 1839, it recognized a need for an interdisciplinary approach to the questions of medicine, law, economics, demographics, weather, the environment, politics and commerce.  Here are some of the founders - William Cogswell, Richard Fletcher, John Dix Fisher, Oliver Peabody, Edward Jarvis and Lemuel Shattuck. 
Almost from its’ inception, these scholars had an interest in matters concerning energy...	

## Sample Article:

**Notes:**
	Here is the title page of the first article printed in the first issue of the first ASA publication – a paper read before an ASA meeting in January 1887 – 
	 (provided to us this morning by Dr. Carol Joyce Blumberg)

	The article is titled - STATISTICS OF WATER POWER EMPLOYED IN MANUFACTURING IN THE UNITED STATES. - and it is by Professor George F. Swain.

	Of interest to students of renewable energy history today / the article notes that in 1880 there were 55, 404 water wheels in the US representing 35.93 % of the power used by the country.

	ASA’s arrchival materials – stored at Iowa State University contain a myriad of publications reflecting an interest with how the newly industrialized nation fed it’s factories, propelled it’s trains, warmed its homes and cooked its food.

## ASA Board of Directors Minutes

- Motion made to cooperate with EIA request at meeting on August 13, 1978 in San Diego, CA.
- Minutes reflect that this was an “unusual” request
- Motion carried in anticipation of action by OMB

**Notes:**
But the beginning of the story we celebrate today took place at the meeting of the ASA Board of Directors on August 13, 1978 where a motion was made that read 

“The American Statistical Association should cooperate on a request from the Administrator of the Energy Information Administration (Lincoln Moses) to establish an advisory committee to the Administration when final approval is granted by the Office of Management and Budget.”

The minutes go on to say that – “This is a rather unusual request, but since the term of Lincoln Moses will officially conclude at the end of 1979, it was felt that ASA should be prepared to initiate this committee as early as possible.  Hence the Committee on Committee’s recommends that such approval be granted in anticipation of the action by the Office of Management and Budget.”

## EIA’s Statistical Records Integrity

- First Administrator of Energy Information Administration 1978-1980
- Fellow of the American Statistical Association
- Reference to Stat Sci., Volume 14, Number 3
- http://projecteuclid.org/DPubS?service=UI&version=1.0&verb=Display&handle=euclid.ss/1009212412

**Notes:**
Dr. Lincoln Moses who was crucial to the founding of this committee was EIA’s first Administrator and was a distinguished Fellow of the American Statistical Association.  

He died in December of 2006.

The Journal of Statistical Science, Volume 14, Number 3, Page 348 published “A Conversation with Lincoln Moses” – an oral history with a printed transcript - he is quoted by Byron William Brown and Miles Hollander as saying, 
“The technical Advisory Committee, which with great difficulty I managed to establish, was enormously valuable to me as administrator and to subsequent administrators.”

## ASA Board of Directors Minutes

- Ad Hoc Committee on Energy Statistics established at February 9, 1979 meeting in Washington, DC by ASA President Hartley
- Minutes reflect that ASA “should take a larger role on major issues involving world and national problems”
- Ad Hoc Committee constituted through December 1982

**Notes:**
At the next meeting of the ASA Board of Directors on February 9th

the minutes (page 13) states that
 “President Hartley established the Ad Hoc Committee on Energy Statistics.  In discussing this item in the Executive Committee it was felt that ASA should take a larger role on many of the major issues involving world and national problems.  The Ad Hoc committee was constituted through December 1982 at which time a recommendation would come to the Board for a decision on continuance of the ad hoc status or establishment of a continuing committee.”

## First Members of the Ad Hoc Committee on Energy Statistics:

- William H. Shaw, chair
- Jack Alterman
- Takeshi Amemiya
- Morris Hamburg
- John A. Hartigan
- Clifford Hildreth (absent)
- Susan D. Horn
- F. Thomas Juster

- C. Michael Lanphier
- Donald S. Leckie (absent)
- Mark Nerlove
- Irving Roshwals
- Joan R. Rosenblatt
- Richard Ruggles (absent)
- Arthur J. Wilburn
- William H. Williams

**Notes:**
Here are the members of the first Ad Hoc Committee.  Thirteen of the sixteen individuals attended the first meeting which was chaired by Dr. William H. Shaw who was memorialized in the May 1989 issue of the American Statistician.

In his opening remarks that day, Dr. Moses thanked Bruce Dwyer and Kathy Repass for providing cakes.  Dr. Moses commented that he was particularly concerned about receiving the committee’s recommendations for cost effectively managing an organization that then had a budget of $65 million and a staff of 750 which he notes had come primarily from three organizations – the Bureau of Mines, The Federal Power Commission and the Federal Energy Administration.  He expressed that EIA staff was uncomfortable with the “rubbery quality” of the numbers – or lack of numbers altogether.

Stan Freedman, who is in attendance this morning, has shared with me that he was tasked with providing assistance in obtaining sandwiches for lunch at that meeting.

## April 12, 1979 Federal Register Notice 

**April 12, 1979 Federal Register Notice **
**Announcing first meeting of the ASA **
**Committee on Energy Statistics**

**Notes:**
The committee was formed and managed under the rules Federal Advisory Committee Act, Title 5 of the United States Code and administered by the General Services Administration.

Here is an image of the first ASA Committee on Energy Statistics Federal Register Notice from April 12, 1979.

## First Meeting:

- First Meeting was held in Washington, DC on May 4, 1979 in the Post Office Building, 12th and Pennsylvania Ave.

**Notes:**
This committee’s first meeting with EIA was held in Washington, DC on May 4, 1979 in the Post Office Building, 12th and Pennsylvania Ave.
Topics discussed included, but were not limited to:

## First Meeting Agenda

- Topics discussed included, but were not limited to:
- Standards development
- Energy Emergency Management Information System
- Oil and Gas Information System
- National Energy Information System
- Energy Indexing System

**Notes:**
1. Discussion of an energy accounting framework in consonance with the.National Income and Product Accounts and with international statistics...
2. The development of standards for successive revisions to ongoing energy data series and the development of  seasonal adjustment capability.
3. Review of major information systems, including the Energy Emergency Management Information System, and the Oil and Gas Information System
4. Review of energy applied analysis models and forecasting tools and procedures to measure the degree of uncertainty inherent in EIA forecasts and analyses
5.  Discussion of an indexing System to convey the overall energy situation similar to the Consumer Price Index or the Unemployment Index.

## Records Preservation Requirements:

- Charters and organizational materials
- Official membership lists
- Copies of Federal Register Meeting Notices
- Departmental Reports on Advisory Committees
- Correspondence relating to activities of advisory committees
- Certified transcripts or minutes of meetings
- Annual Reports and/or reports consistent with OMB and DOE Directives

**Notes:**
Here’s a list of the materials we are required to retain and make available for public inspection:

Charters and organizational materials
Official membership lists
Copies of Federal Register Meeting Notices
Departmental Reports on Advisory Committees
Correspondence relating to activities of advisory committees
Certified transcripts or minutes of meetings
Annual Reports and/or reports consistent with OMB and DOE Directives

As Records Officer of EIA I manage a program of storage and access for these along with the rest of the records of the agency.

## Energy related papers given to-date:

- 1979-1981		  24
- 1982-1992		  84
- 1993-2001		  86
- 2001-2007		149
- TOTAL		approx. 343

**Notes:**
To-date – approx. 343 papers have been given at meetings of the ASA Committee on Energy Statistics and these papers serve as a portal into better understanding the complexities involved with managing EIA’s dynamic datasets over a thirty year timeframe.  The integrity of these records depends on the maintenance of consistent and reliable protocols for access and the creation of an on-line database of titles and topics to insure relevance and timely access.

## Records of the ASA Committee on Energy Statistics:

- Approximately 12 cubic feet stored at Paxton, Inc. in Springfield, VA.
- Minutes, transcripts and papers for meetings 1979 through 1982 have been digitized in two formats pdf and Word
- Minutes, transcripts and papers for meetings Spring 1995 through Fall 2007 are available at http://www.eia.doe.gov/calendar/asa_overview.htm

## Slide 15

**Notes:**
Dr. Kent serves as EIA’s Administrator from August 6, 1990 - January 1993 He was born _____________ and received his B.A. at 1963 Baylor University, his M.A. 1965 Ph.D. 1967 University of Missouri-Columbia Post doctorate work at Virginia, Cicago, Rice, and Wichita State Universities
PRIOR TO Coming to EIA :   Dr. Kent held the Herman Lay Chair in Private Enterprise at Baylor University in Waco, Texas, where he founded and directed the Center for Private Enterprise and the National Center for Entrepreneurship Education, and was an adjunct professor at Baylor's School of Law. He has been recognized by 20 outstanding teaching awards, he was named one of the ten outstanding college teachers in Texas in 1988. The only individual twice elected President of the National Association of Economic Educators, he also holds Freedom Foundation's highest honor, the Leavey Award for Excellence in Private Enterprise Education and the John Schramm Distinguished Service Award from the National Council on Economic Education. Before his work at Baylor, he was Chief Economist to the South Dakota Legislative Research Council and Professor of Economics at the University of South Dakota. He has been Mayor of Woodway, Texas, President of the Vermillion, South Dakota City Council. He is a former chair of the Huntington, West Virginia City Council, 
AFTER Leaving EIA:    Dr. Kent served as Vice President of Business and Economic Research, Center for Business and Economic Research, Marshall University.  Before assuming his current position, Cal Kent was Vice President for Technology Commercialization and began the Institute for Entrepreneurial Advances (IDEA) that began the commercialization of science and technology at Marshall University. He also served as Dean and Distinguished Professor at the Lewis College of Business for ten years.     Please join me in welcoming – Doctor Calvin Kent.