# Presentation: 223693

## U.S. Department of the Interior

- Budget, Cost and Performance Integration Initiative
- January 25, 2006

## Agenda

- Project Goals
- Deliverables
- Project Approach
- Timeline
- Grant Thornton Project Team

## Project goals

- Alignment:  Assess current Bureau alignment to DOI strategic plan end outcomes, measures and cost.
- Integration: Develop methodology to integrate ABC and performance measurement and identify gaps/overlaps and/or dependencies
- Verification:  Assess Bureau data validation and verification processes

**Overall Vision:**  Link budget, cost and performance information that enables DOI and its Bureaus to practice ***sound program management***

**Short-Term Project Goals**

## Project deliverables

| Deliverable | Due Date |
| --- | --- |
| DOI Performance Management Hierarchy | Draft: February 24, 2006
Final: March 6, 2006 |
| Performance, Cost and Budget Integration Methodology | Draft: March 24, 2006
Final: March 31, 2006 |
| Bureaus Verification Assessment | Draft: March 24, 2006
Final: March 31, 2006 |
| Final Implementation Strategy | Draft: April 12, 2006
Final: April 28, 2006 |

**Phase 1:  Assess Bureau**
**Performance Alignment  **

**Phase 2:  Develop Integration**
**Methodology **

**Phase 3:  Assess Data Validation**
**and Verification Processes**

**Phase 4:  Formulate Overall**
**Implementation Strategy**

## Project approachPhase 1:  Alignment

*Three-Step Process *

**Step 1:**
**Gather**
**Background**
**Materials**

**Step 2:**
**Conduct Analysis**

**Step 3:**
**Synthesize**
**Results**

**Gather pertinent documents that describe current performance mgt structure**
-  Strategic planning documents
-  Budget justification tables
-  Other documents (e.g.. PAR, Strategic or Operating Plans)

**Analyze the methodology, form and extent of alignment **
-  Review Bureau documentation
-  Identify linkages to current DOI strategic plan outcomes, measures
-  Conduct Bureau workshops and/or meetings for validation
-  Document results

**Synthesize Bureau-level results and recommend action **
-  Target any patterns, outstanding issues and/or anomalies
-  Identify effective structures, and/or changes to existing plan(s)
-  Report results

## Project approachPhase 2:  Integration

* **Three-Step Process *

**Step 1:**
**Gather**
**Background**
**Materials**

**Step 2:**
**Conduct Analysis**

**Step 3:**
**Synthesize**
**Results**

**Gather pertinent documents & data to support Budget and Performance Integration**
-  Bureaus performance budget justification table(s)
-  ABC outputs and strategic Measures
-  Other Bureau budget data, e.g., current appropriations and fund types

**Analyze the data, cost and bureau funds**
-  Analyze relationship of ABC to strategic measures and outputs
-  Identify sample cost and funding streams in use
-  Review existing integration methodologies
-  Document results

**Synthesize results and develop integration methodology**
-  Identify mechanism and process to link ABC unit costing
-  Formulate overall integration methodology

## Project approachPhase 3:  Verification and Validation 

*Three-Step Process *

**Step 1:**
**Gather**
**Background**
**Materials**

**Step 2:**
**Conduct Analysis**

**Step 3:**
**Synthesize**
**Results**

**Gather pertinent document to support Performance Data **
**Verification and Validation**
-  DOI data verification and validation policy/standards
-  Bureau data verification and validation documentation

**Analyze Data Verification and Validation Process**
-  Analyze bureau verification and validation process against standards
-  Conduct workshops/meetings to validate and/or discuss findings
-  Document results

**Synthesize Results and Recommend Process Improvement**
-  Highlight areas for improvement in bureau processes
-  Develop action plan for remediation and next steps

## Project approachPhase 4:  Final Implementation Strategy

**Budget, Cost and Performance Integration Assessment**

**Implementation Strategy**

-  Strategic alignment approach
-  ABC integration approach
-  V&V remediation approach
-  Key steps and action plan
-  Timeline
-  Critical success factors

**Validation/**
**Verification**
**Findings**

**ABC and**
**Performance**
**Integration **
**Methodology**

**Strategic **
**Alignment **
**Findings**

## What you can expect

- Request for information
- Bureau Strategic/Operational Plans, Performance Data, FY07 Budget Justification, other Performance Management data/methodology documents
- Some meetings and/or workshops
- Tools and templates for your completion
- A dedicated Grant Thornton team member for your bureau through out the project
- Draft work products for review
- A little discovery along the way!

## Timeline (high-level dates)

**DOI Strategic Alignment**
- Analysis of Bureau Alignment
- Bureau Workshop/Meeting
- Bureau Finding Compiled
**DOI and Bureau ABC & Performance Integration Assessment**
- Analysis of Outputs Data and List of DOI Products and Services
- Development of DOI BOI Methodology with Unit Costing
- Bureau Workshops/Meetings
**Bureau Data Assessment**
- Analysis of DOI and Bureau Policy and Documentation
- Bureau Workshop/meeting
- Bureau Finding Compiled

**Project Dates**
**Jan. 3, to Feb.16**
**Jan. 30 to Feb. 24**
**Jan. 24**
**Feb. 20 to March 3**
**March 13 – March 24**
**Feb. 20 – March 24**
**March 8 to March 24**
**March 8 to March 24**
**March 24**

## Grant Thornton project team

**Srikant Sastry**
- Partner

**Kathryn **
**East–Fausnaugh**
- Engagement Director

**Jessica Rancourt**
- Analysis

**Ramsay Tanham**
- Engagement Manager

**Fernando Ayala**
- Analysis

- Dedicated Project Team

**Bob Misch**
- Technical Advisor

## Grant Thornton project team contact information 

| Name | Position | Telephone | Fax # | E-mail |
| --- | --- | --- | --- | --- |
| Srikant Sastry | Partner | 703 637-2866 | 703 837-4436 | Srikant.Sastry@gt.com |
| Kathryn East–Fausnaugh | Engagement Director | 703 837-4406
(C) 703 346-4648 | 703 837-4436 | Kathryn.East@gt.com |
| Bob Misch | Technical Advisor | 703 637-3042
(C) 703 927-7395 | 703 837-4436 | Bob.Misch@gt.com
 |
| Ramsay Tanham | Engagement Manager | 703 637-2722
(C) 703 201-6837 | 703 837-4436 | Ramsay.tanham@gt.com |
| Jess Rancourt | Analyst | 703 637-2922
(C) 202 714-1476 | 703 837-4436 | Jessica.Rancourt@gt.com |
| Fernando Ayala | Analyst | 703 837-4449
(C) 571 236-9328 | 703 837-4436 | Fernando.Ayala@gt.com |

## Grant Thornton Bureau Leads

| Bureau | Grant Thornton Lead |
| --- | --- |
| Office of Surface Mining | Jessica Rancourt |
| Fish and Wildlife Service | Jessica Rancourt |
| United States Geological Society | Jessica Rancourt |
| Bureau of Indian Affairs | Fernando Ayala |
| Bureau of Reclamation | Fernando Ayala |
| Office of Special Trust | Fernando Ayala |
| Bureau of Land Management | Ramsay Tanham |
| National Park Service | Ramsay Tanham |
| National Business Center | Ramsay Tanham |
| Mineral Management Service | Ramsay Tanham |
| Office of Hearing and Appeals | Ramsay Tanham |

## Questions?

- Thank you!