# Presentation: 694258

## CONTRACT PROPERTY TEAM  

- Industrial
- Property
- Management
- Specialist

**Add ****Corporate****Logo****Here**

## CONTRACT  PROPERTY	

**GSFC**
**April 27, 2005**
**DAVID L. GRUNTMAN**
**CODE 235**
**301-286-3385**
**David.L.Gruntman@nasa.gov**

## PROPERTY

## PROPERTY

- DEFINITIONS
**PROPERTY** MEANS ALL PROPERTY, BOTH REAL AND PERSONAL.  IT INCLUDES FACILITIES, MATERIAL, SPECIAL TOOLING, SPECIAL TEST EQUIPMENT, AND AGENCY- PECULIAR.
**GOVERNMENT PROPERTY **MEANS ALL PROPERTY OWNED BY OR LEASED TO THE GOVERNMENT OR ACQUIRED BY THE GOVERNMENT UNDER THE TERMS OF THE CONTACT. IT INCLUDES BOTH GOVERNMENT FURNISHED AND CONTRACTOR-ACQUIRED PROPERTY AS DEFINED IN FAR PART 45.

## PROPERTY

- DEFINITIONS (CON’T)
**CONTRACTOR-ACQUIRED **MEANS PROPERTY ACQUIRED OR OTHEREWISE PROVIDED BY THE CONTRACTOR FOR PERFORMING A CONTRACT AND TO WHICH GOVERNMENT HAS TITLE.
**GOVERNMENT-FURNISHED **MEANS PROPERTY IN THE POSSESSION OF, OR DIRECTLY ACQUIRED BY THE GOVERNMENT AND SUBSEQUENTLY MADE AVAILABLE TO THE CONTRACTOR.

## PROPERTY KNOWLEDGE

## PROPERTY KNOWLEDGE

- EACH IPMS MUST HAVE A THOROUGH KNOWLEDGE OF THE FEDERAL ACQUISITION REGULATIONS (FAR), NASA FAR SUPPLEMENT (NFARSUP), NASA EQUIPMENT MANUAL, AND THE CONTRACT PROPERTY TEAM PROCEDURES.

## SEMO REVIEW

- THE CONTRACTING OFFICER (C0) IS REQUIRED TO SUBMIT FOR REVIEW PRIOR TO ISSURANCE OF CONTRACTS GREATER THAN $1 MILLION OR ACQUISITION OF $50,000 WHEN WORK IS TO PERFORMED AT GSFC,  FOR SEMO REVIEW.  THE CONTRACT PROPERTY TEAM HAS BEEN DELEGATED THIS  TASK BY THE SEM0.

## SEMO REVIEW

- THE IPMS FORWARDS THE SEMO PACKAGE TO THE OTHER LOGISTICS MANAGEMENT DIVISION TEAMS FOR THEIR REVIEWS.
- EQUIPMENT MANAGEMENT
- SUPPLY
- TRANSPORTATION
- THE IPMS REVIEWS THE SEMO PACKAGE FOR THE PROPER INCLUSION OF PROPERTY CLAUSES AND DETERMINATION IF PROPERTY IS TO BE FURNISHED. (GARY MORRIS)

## CONTRACT/GRANT REVIEW

- UPON RECEIPT OF AN AWARDED CONTRACT, THE INDUSTRIAL PROPERTY MANAGEMENT SPECIALIST REVIEWS THE CONTRACT  TO DETERMINE IF PROPER  CLAUSES ARE INCORPORATED INTO THE CONTRACT/GRANT.

## DELEGATIONS OF PROPERTY ADMINISTRATION

- NASA GSFC DOES NOT PERFORM SYSTEM ANALYSIS ON CONTRACTORS EXCEPT FOR THOSE THAT HAVE ON-SITE ACCOUNTABILITY.
- NSROC
- MOMS
- NENS

## DELEGATIONS OF PROPERTY

- THE IPMS IS RESPONSIBLE TO ENSURE THAT THE DELEGATIONS OFFICE HAS DELEGATED THE PROPERTY ADMINISTRATION RESPONSIBLITIES TO EITHER THE DEFENSE CONTRACT MANAGEMETN COMMAND (DCMC) OR THE OFFICE NAVAL RESEARCH (ONR).

## NIMPIS NESS

## NIPMIS/NESS

- THE GSFC CONTRACT PROPERTY TEAM HAS BEEN GIVEN THE TASK OF “SYSTEM ADMINISTRATOR’ (DENISE) FOR THE NASA INDUSTRIAL PROPERTY MANAGEMENT INFORMATION SYSTEM (NIPMIS) AND THE NF1018 EQUIPMENT SUBMISSION SYSTEMS.(NESS).   THE IPMS IS RESPONSIBLE TO  MAINTAIN THE NIPMIS.  THIS IS A COMPUTER PROGRAM WHICH PROVIDES VISIBILITY AND TIMELY INFORMATION OF CONTRACTORS AND CONTRACTS STATUS..

## NIPMIS/NESS

- THIS DATABASE ALSO FEEDS INTO THE NESS.
- THE NESS SYSTEM IS A WEBBASE SYSTEM  THAT THE CONTRACTORS CAN USE TO ENTER THE VALUES OF PROPERTY THAT IS IN THEIR POSSESSION DURING THE LIFE OF THE CONTRACT.  THIS REPORT IS DUE ON AN ANNUAL BASIS UNTIL THE CONTRACT IS FINALIZED.

## NIPMIS/NESS

- A MANUAL NF1018 OR AN INVENTORY REPORT FOR GRANTEES ARE ENTERED INTO THE NESS BY THE IPMS.
- UPON COMPLETION OF A CONTRACT A “FINAL” NF1018 REPORT IS REQUIRED BEFORE CLOSE-OUT OF THE CONTRACT CAN BE ACCOMPLISHED.

## INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY

- WHEN THE CONTRACT REQUIRES ON SITE CONTRACTORS TO BY-PASS THE RECEIVING DOCK, THERE ARE SPECIFIC CLAUSES THAT REQUIRE THE CONTRACTOR TO DO QUARTERLY REPORTING OF PROPERTY THAT HAS BEEN ACQUIRED ON BEHALF OF THE GOVERNMENT.

## INSTALLATION-ACCOUNTABLE GOVERNMENT PROEPRTY

- THE IPMS IS TO IDENTIFY THOSE CONTRACTS AND SO INDICATE IN NIPMIS.  THEY SHALL MONITOR THE SUBMISSION OF QUARTERLY REPORTS. UPON RECEIPT OF A GSFC 20-4, SHIPPING DOCUMENT, THE IPMS THEN FORWARDS THE GSFC20-4 VIA THE NEMS COORDINATOR TO THE LOGISTICS CONTRACTOR FOR NEMS BAR CODE TAGGING.

## INSTALLATION-ACCOUNTABLE GOVERNMENT PROPERTY

- THERE ARE A FEW CONTRACTS WHERE THE CONTRACTOR HAS ACCOUNTABILITY FOR GOVERNMENT PROPERTY PROVIDED ON-SITE.  THE IPMS IS REQUIRED TO PERFORM A FULL SYSTEM ANALYSIS.  THIS SYSTEM ANALYSIS CONSIST OF A REVIEW OF THE CONTRACTORS PROPERTY CONTROL SYSTEM.

## GRANTS/COOPERATIVE AGREEMENTS

- THE IPMS IS ALSO RESPONSIBLE FOR THE PROPERTY ADMINISTRATION OF GRANTS (COOPERATIVE AGREEMENTS).  THE IPMS ONLY ADMINISTERS THOSE WHERE PROPERTY HAS BEEN FURNISHED UNDER A GRANT OR IF THE GOVERNMENT ELECTS TO TAKE TITLE OF GRANTEE ACQUIRED PROPERTY.

## INVOICE/SHIPPING DOCUMENTATION

- GSFC RECOGNIZES THE GSFC20-4 AS THE OFFICIAL SHIPPING AND ACCOUNTING DOCUMENT FOR REMOVING EQUIPMENT FROM THE INSTALLATION.
- ALL SHIPPERS WHERE PROPERTY IS GOING OFF CENTER, ARE TO REVIEWED BY THE INDUSTRIAL PROPERTY OFFICER (DAVID).

## INVOICE/SHIPPING DOCUMENTATION

- IPMS RESEARCHS CONTRACT TO ENSURE THAT GFP IS COVERED IN THE CONTRACT.
- THE IPMS WILL ENSURE THAT THE CONTRACT AS IDENTIFIED ON THE SHIPPER CORRESPONDS TO THE CONTRACT AS IDENTIFIED IN THE CURRENT “ACTIVE CONTRACTS” LISTING.
- ENSURE THAT THE CONTRACTING OFFICER HAS SIGNED THE SHIPPER.

## INVOICE/SHIPPING

- IF THE PROPERTY IS GOING OUT TO A CONTRACT, THE IPMS MUST ANNOTATE A TRANSACTION “67”.
- IF THE PROPERTY IS BEING RETURNED BY THE CONTRACTOR, THE IPMS MUST ANNOTATE A TRANSACTION “06”.
- COPIES OF SHIPPERS ARE MAINTAINED IN THE CONTRACT PROPERTY FILE.

## SCREENING OF EXISTING GOVERNMENT PROPERTY

- THE NASA FARSUP. REQUIRES THAT A CONTRACTOR SUBMIT A DD FORM 1419 “DOD INDUSTRIAL PLANT EQUIPMENT REQUISITION” FOR ANY GOVERNMENT EQUIPMENT TO BE ACQUIRED UNDER A CONTRACT.

## SCREENING OF EXISTING GOVERNMENT PROPERTY

- THE LOGISTICS CONTRACTOR HAS BEEN GIVEN THE TASK OF PERFORMING THIS TASK.  ONCE THE SCREENING IS COMPLETE, THE SCREENING COORDINATOR FORWARDS THE DOCUMENT TO THE IPMS FOR INCLUSION IN THE CONTRACT PROPERTY FILE.

## SCREENING OF EXISTING GOVERNMENT PROPERTY

- IF THE SCREENING COORDINATOR FINDS THAT PROPERTY IS AVAILABILE WITHIN NASA, THEN THEY WILL COORDINATE WITH THE CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COTR), THE CONTRACTING OFFICER (CO),  THE IPMS IS TO NOTIFY THE CONTRACTOR  IF EQUIPMENT IS AVAILABLE, THE COTR WILL ARRANGE TO HAVE THE ITEM SHIPPED TO THE CONTRACTOR.

## EXCHANGE OR SALE OF PERSONAL PROPERTY

- NASA’S POLICY IS THAT WE ALLOW CONTRACTORS TO TRADE IN GOVERNMENT EQUIPMENT FOR THE PURPOSE OF INCREASING TECHNICAL CAPABILITIES.
- THE IPMS IS TO VERIFY THAT THE PROPERTY BEING PROPOSED FOR EXCHANGE/SALE IS ACCOUNTABLE TO THE CONTRACT.

## DISPOSITION OF GOVERNMENT PROPERTY

- ALL CONTRACTORS WITH PERFORMANCE OFF SITE ARE REQUIRED TO FOLOW THE FAR REGULATIONS PART 45.6.  THIS REQUIRES THE CONTRACTOR TO SUBMIT INVENTORY SCHEDULES TO THE DELEGATED TO DCMC OR ONR PLANT CLEARANCE OFFICER’S (PLCO).

## DISPOSTION OF GOVERNMENT PROPERTY

- THE PLCO ENSURE THAT THE CONTRACTORS UTILIZE THE “PLANT CLEARANCE REUTILIZATION SUBMISSION SYSTEM” (PCARSS).  THE PLCO FORWARDS VIA THE PCARSS THE LISTING OF EXCESS ITEMS IN ORDER THAT THEY ARE SCREENED BY THE OWNING ACTIVITY FOR POSSIBLE USAGE.

## DISPOSITION OF GOVERNMENT PROPERTY

- THE IPMS SHALL ACKNOWLEDGE THE RECEIPT OF THE INVENTORY SCHEDULES.
- THE IPMS SHALL FORWARD THE LISTING OF THE PROPERTY TO THE COGNIZANT COTR.
- IF THE COTR WANTS THE PROPERTY, THE IPMS WILL IMMEDIATE CONTACT THE PLCO TO PUT A FREEZE ON THE ITEM(S).

## DISPOSTION OF GOVERNMENT PROPERTY

- THE REQUESTER WILL FORWARD TO THE IPMS A COMPLETED SHIPPING DOCUMENT FOR APPROVAL AND NECESSARY ACTION.  THE IPMS WILL REVIEW THE SHIPPER FOR COMPLETENESS AND ACCURACY.  THEN THE IPMS WILL FORWARD THE SHIPPER TO THE PLCO.

## DISPOSITION OF PROPERTY FOR ON-SITE ACCOUNTABLE CONTRACTORS.

- ON SITE CONTRACTORS ARE GRANTED BY THE SEMO THAT THEY MAY EXCESS THE PROPERTY THROUGH THE PROPERTY DISPOSAL OFFICER (PDO), UNLESS OTHERWISE SPECIFIED IN THE CONTRACT.
- ALL DISPOSITION OF GOVERNMENT PROEPRTY REQUIRES THE PRE-APPROVAL OF THE COTR AND CO.

## CONTRACT CLOSE OUT

- THE IPMS IS RESPONSIBLE FOR VERIFYING THAT ALL REQUIRED PROPERTY ACTIONS HAVE BEEN COMPLETED PRIOR TO FORWARDING THE PROPERTY FILE TO THE PROCUREMENT BRANCH FOR CLOSE OUT.

## CONTRACT CLOSE OUT

- ACTIONS REQUIRED FOR COMPLETION ARE:
- “FINAL NF1018” IS RECEIVED (EITHER THROUGH NESS OR MANUALLY).
- THAT NESS REFLECTS THAT THE FINAL NF1018 HAS BEEN VALIDATED BY THE DCFO AND GOVERNMENT PROPERTY ADMINISTRATOR.  THE IPMS SHALL ALSO VALIDATE THE NF1018 IN NESS.

## CONTRACT CLOSE OUT

- UPON RECEIPT OF DOD DOCUMENTATION THAT ALL PROPERTY ACTIONS ARE COMPLETE, AND NESS HAS PLACED THE NF1018 IS FINAL CODE STATUS, THE IPMS SHALL PREPARE CLOSE OUT DOCUMENTATION AND FORWARD THE CONTRACT FILE TO PROCUREMENT

## CONTRACT PROPERTY TEAM

- DISCUSSION
- QUESTIONS
- COMMENTS