# Presentation: 170393

## Online Representations and Certifications

## ORCA is a web-based system that centralizes the collection and distribution of vendor representations and certifications of business information required for contract award.

**Description**

## ORCA is part of the Integrated Acquisition Environment (IAE)
eGovernment Act of 2002 signed by President Bush
FAR Case 2002-024 Electronic Representations and Certification
Implementation date of January 1, 2005
FAR 52.204-8
The Mandate
Offerors will be required to:
Provide reps and certs electronically via http://orca.bpn.gov in conjunction with required registration in CCR
Update reps and certs as necessary, but at least annually
Provide contract specific reps and cert and updates
Contracting Officials will be required to:
Replace most of the current solicitation provisions with a single clause that directs vendors to complete ORCA
Provide provisions, not covered in ORCA, in Section K of the solicitation
ORCA is the authoritative source for most FAR level representations and certifications

**eGovernment Act of 2002 signed by President Bush**
**FAR Case 2002-024 Electronic Representations and Certification**
**Implementation date of January 1, 2005**
**FAR 52.204-8**
**The Mandate**
**Offerors will be required to****:**
**Provide reps and certs electronically via http://orca.bpn.gov in conjunction with required registration in CCR**
**Update reps and certs as necessary, but at least annually**
**Provide contract specific reps and cert and updates**
**Contracting Officials will be required to****:**
**Replace most of the current solicitation provisions with a single clause that directs vendors to complete ORCA**
**Provide provisions, not covered in ORCA, in Section K of the solicitation**
**ORCA is the authoritative source for most FAR level representations**** ****and certifications**

**ORCA Policy**

## Vendor Input

** ****Available from https://orca.bpn.gov**
** ****Must be active in CCR prior to registering in ORCA**
** ****DUNS number used as the unique identifier**

**Vendor Input**

**Government Retrieval**

**Enter**
**DUNS &MPIN**

**Complete**
**Questionnaire**

**Review & Submit**

**Download PDF**

**Current or Archived**
**Records**

**Enter DUNS**

**Review Read-Only**
** ****Copy Online**

**Download PDF**

***Provides MPIN and company data daily to ORCA via FTP***

## ORCA Home Page

## Search Pages

**Current Search**

**Archived**** ****Search**

**Notes:**
There are two types of searches that can be performed in ORCA, a current search and an archived search.

A vendor can only have one current record at a time. So in order to do a current search all that is needed is the vendor’s DUNS number.

If a change is made to the current record, that one becomes archived.  A search of archived records can be done by entering the vendors DUNS number and a time frame.  All records within that time will be displayed.

ORCA is a public site, therefore, it can be searched by anyone as long as they have the vendors DUNS number.

## Archive Search

## Archive Search Results

## Recent Changes	

**ORCA Web Services went live on June 16, 2006.**
**ORCA XML Outbound is a Web Services Interface that allows authorized users to obtain ORCA data via XML.**
**Access to ORCAXML will be limited to qualified Government sponsored systems.**
**Users can access the ORCAXML registration forms by going to the ORCA Help section and clicking the ORCAXML tab.**
**For further information regarding ORCAXML, please refer to the ORCAXML User guide, also located within the ORCA Help section, ORCAXML tab.**
**DFARS clauses/provisions will be implemented in ORCA by December 2006.**

## Help Menu

## Points of Contact

**ORCA Homepage – https://orca.bpn.gov**
**FAQ **
**Handbook**
**Quick Reference Guide**
**ORCA Helpdesk**
**Can be reached via email**
**https://orca.bpn.gov/feedback.aspx**

**Thuy Lindsey, ORCA Program Manager**
**Thuy.Lindsey@bta.mil**

## 

BACKUP-SLIDES

**BACKUP-SLIDES**

## ORCA Home Page

## CCR Information Page

**Notes:**
- This is CCR information that will be used in ORCA.  The vendor needs to review this to make sure their information is accurate before going forward because it will be used to answer provisions in ORCA.  If any changes need to be made, the vendor needs to go back to CCR to make the corrections, changes cannot be done in ORCA.

## Point of Contact Page

## Questionnaire 

**Notes:**
There are 24 questions in ORCA.  

They are either ‘yes’ or ‘no’ or fill in the blank.

Definitions, when available, are listed as a link in the question (underlined and red).  

## Questionnaire

## Questionnaire

## Questionnaire

## Questionnaire

## Questionnaire

## Questionnaire

## Questionnaire

## Questionnaire

## Questionnaire

## Questionnaire

## Provisions Page

**Notes:**
The vendors answers, from the questionnaire and their CCR information, is now populated directly into the actual provision.  The vendor must review each provision to ensure their answers are accurate.  

They can go back to the questionnaire at any time to change their answers.  

This page shows hotlinks to all the provisions, or they can just scroll down the page to review.

## Provisions Page Continued

**Notes:**
The reason I show this is because our number one question to the helpdesk is “why is the “is” / “is not” a small business box not checked on this provision.  The answer is because each NAICS code, provided by the vendor in CCR, is listed in the grid above.  The vendor is then identified as a small business for each NAICS codes.  Since a vendor has the potential to be both a small and other than small business, depending on their NAICS code, the box is not checked.

The contracting officer will determine size standard by looking at the applicable NAICS code.

## Provisions Page Continued

**Notes:**
The same grid is used to determine if a vendor is an emerging small business.

## Provisions Page Continued

**Notes:**
There are three read-only clauses that the vendor must check off as well as the very last statement listed here in order for them to complete their ORCA registration.

Last step is to hit “Submit Registration”.

## Successful Submission

**Notes:**
Once they submit, the vendors record is immediately active.  There is no waiting period.  At this time, if the vendor chooses, they can down load or print a copy of their registration.  This is not required as they can go online and search at any time to see their full record.  All records are time and date stamped.

## Review Pages

**Notes:**
The search will bring up a record that looks exactly like what the vendor saw.  All the provisions will be listed and they can be viewed by either using the hotlinks or scrolling through the pages.

The search brings back a read-only copy, so no changes can be made, the answers can only be viewed.

Contracting officers also have the ability to print or download a copy of the registration for their records, but again, this is not required as no record is deleted from ORCA and archived search can be done at a later date in need be.

## FAQ