# Presentation: 854785

##   Grant Streamlining Efforts 

**Business and Operations Advisory Committee Meeting**
**November 17 – 18, 2005**

**	****	**

## Grant Streamlining Vision

**Pre-Award****	****	****Award****	****	****  Post-Award/Closeout**

**Grants policy**
**streamlining**

**Back-office**

**Front-office**

**PL 106-107 Workgroups**

**GM LoB**

**Grants.gov**

## Grants Policy Committee

- Chief Financial Officers Council
- Executive Sponsor
- Office of Federal Financial Management, OMB
- Linda Combs, Controller
- Oversight of the PL 106-107 activities
- Coordination with other ongoing federal grants streamlining efforts

## GPC Vision:  November 2007 – The P.L. 106-107 Vision 

- One place for all grants administration policies
- Title 2 Code of Federal Regulations
- One Catalog with all assistance programs listed
- CFDA registration required
- One announcement format of assistance opportunities
- Standard Formant, irrespective of where posted
- Announcement synopses available electronically

## GPC Vision:  November 2007 – The P.L. 106-107 Vision (continued)

- One electronic portal for grantees:
- To register (CCR; profiles; certifications and assurances)
- To search (FIND; links to full announcements; links to CFDA)
- To apply (APPLY; using government-wide standard data sets)
- Research
- Arts and humanities
- Education/training
- Transportation infrastructure
- Health and social services
- Disaster assistance
- Mandatory grants to States

## GPC Vision:  November 2007 – The P.L. 106-107 Vision (continued)

- To receive (electronic award with government-wide standard terms/conditions)
- To find government-wide award data with easy query tool
- To access payment systems (single gateway to all payment systems)
- To submit electronic reports (standard financial; standard performance: unique project reporting)
- To submit audits/access Federal Clearinghouse (?)

## Vision Components Completed

- One place for policies:
- Title 2 Code of Federal Regulations established
- 4 OMB Circulars re-located
- Cost consistency complete across 3 Circulars
- Suspension/debarment guidance published
- One Catalog:
- CFDA available on the web
- One Announcement format
- Policy issued effective Oct 2003

## Vision Components Completed (continued)	

- One electronic portal
- Grants.gov operational
- DUNS policy issued and effective Oct 2003
- FIND standard data elements done/policy issued and effective Oct 2003
- Core SF-424 application in use with APPLY as of Nov 2003
- Research & Related 424 in use with APPLY as of Jan 2005
- Other SF-424s available in APPLY (EZ, individual, mandatory)

## Vision Components Underway

- CCR registration policy just starting
- Standard award terms and conditions to be proposed in 2006
- Standard award notice to be proposed in 2006
- Proposal for handling certifications and assurances in 2006
- Standard financial reporting -FFR being tested Oct 05 – Mar 06
- Standard performance reporting – PPR draft ready for public comment
- Summary invention reporting – new policy for GPC review Nov 06
- Grantee real and tangible personal property reporting – underway
- Standards for Grant Specialist/Grants Management Officer training and certification underway
- Agency relocations of Suspension/debarment regulations 2 CFR – underway and to be complete by end of 2006

## Vision Actions to Be Done (Future or Holes)

- Examples:
- A-89 needs revision to strengthen CFDA requirement
- APPLY application data sets need greater standardization
- APPLY policy to be developed
- Electronic AWARD to be started
- Electronic REPORT to be started
- Consolidating payment systems to be revived/single gateway
- And others...............

## Grants Policy Committee - Structure

- Co-Chairs: Tom Cooley, CFO, NSF
- Susan Grant, CFO, DoE
- Members:
- Grants Policy Officers from Federal grants agencies
- Liaisons to the Grants Executive Board

## Grants Policy Committee - Structure

- Three Working Groups:
- Pre-Award
- Chair:  Mark Herbst, DOD
- Post-Award
- Chair:  Mike Nelson, DOC
- Audit and Oversight
- Chair:  Nancy McGinness, HHS

## Current Pre-Award Work Group Issues

- Grants.gov FIND
- Announcement Format
- Certifications and Assurances
- Suspensions and Debarments
- National Policy Requirements
- Administrative Requirements
- Clean-Up Work
-        A-89, pre-award policies

## Current Post-Award Work Group Issues

- FFR pilot with PMS
- Performance Progress Report (PPR)
- Real Property/Personal Property Reports
- Inventions Report

## Current Audit Work Group Issues

- Compliance Supplement
- Audit Policy Issues
- Improper Payments
- Internal Controls
- Federal Audit Clearinghouse
- RBM – Sub recipient Monitoring

## Involving Stakeholders	

- Dialogues opened with
- FDP
- NGP
- Stakeholder meetings proposed for Spring 2006
- Uses RBM model to implement
- Three (at least) – East Coast, West Coast, Mid-America
- Possibly one wrap-up in D.C.
- Host locales to be solicited
- More this late Fall and Winter as it evolves
- Purpose:  Feds “listen” to your concerns and recommendations and then prioritize and get on with it

## Grants Policy Committee and Grants Management Line of Business

- President’s Management Agenda
- E-gov initiatives
- PL 106-107
- GAO Report on PL 106-107
- All share common themes and vision
- Consolidation
- Coordination
- Communication
- Customer Service