# Presentation: 923381

## PERSONAL PROPERTY

- Status Meeting
- January 4, 2007

## AGENDA

- Audit Calendar
- Unresolved Audit Issues
- Anticipated Projects by Line/Staff Office
- Matrix of Missing Documentation

- Unreconciled Payments Report (UPR)
- Annual Inventory – FY 2007
- Training
- Reports

## AUDIT CALENDARhttp://www.pps.noaa.gov/audit_calendar.html

| Date | Task | Whom
Responsible | To 
Whom |
| --- | --- | --- | --- |
| Jan. 8 | Documentation due to the Property Office for any adds, deletes or changes  | Line/Staff Property Managers | Personal Property |
| Jan. 15 | Run depreciation reports for October | Personal Property | n/a |
| Jan. 22 | Financial reports due | Personal Property | Finance |

## DOCUMENTATION

- Timely submission of documentation to the Property Office is _critical_

## UNRESOLVEDAUDIT ISSUESPlease verify the following projects’ projected date of acceptance (PDA) 

- NESDIS
- NSOF (NOAA Satellite Operations Facility) Antenna Systems
- Project Manager:  Warren Dorsey
- PDA: December 2006
- Est. Cost:  $3.5 million

## UNRESOLVEDAUDIT ISSUES (CONT)Please verify the following projects’ projected date of acceptance (PDA) 

- NESDIS (cont.)
- NSOF Network Core (PBX)
- Project Manager: Paul Pegnato
- PDA: December 2006
- Est. Cost:  $1 million
- LRIT (Low Rate Information Transmission)
- Project Manager: Angelo Wade
- PDA: December 2006
- Est. Cost: $3.3 million

## UNRESOLVEDAUDIT ISSUES (CONT)Please verify the following projects’ projected date of acceptance (PDA) 

- NMAO
- Sonar for Long Range Fishery Vessel
- Project Manager: Michael Webb
- PDA: In litigation
- Est. Cost:  $5.6 million

## UNRESOLVEDAUDIT ISSUES (cont) Please verify the following projects’ projected date of acceptance (PDA)

- NOS
- Dell Enterprise IT Storage Software
- Meeting scheduled to discuss which pieces to capitalize
- Property Custodian – Cmdr Brian Taggart

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA) 

- NWS
- IBM Computer Lease: Fairmont?
- Project Manager: Unknown
- PDA: September 2006
- Est. Cost: Unknown
- Uninterruptible Power Supply (UPS) for NWS Telecommunication Gateway (NWSTG)
- Project Manager: William Johnson
- PDA: November 2006
- Est. Cost: Unknown

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA) 

- NWS and OAR
- Raytheon Computer Leases and Purchases
- Awaiting barcode information

## NESDIS PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

- Critical Points of Failure
- Project Manager: Angelo Wade
- PDA: February 2007
- Est. Cost: $6.6 million
- LUT (Local User Terminal)
- Project Manager: Tom Button
- PDA: February 2007
- Est. Cost: Unknown

## NESDIS PROJECTS (Cont.)Please verify the following projects’ projected date of acceptance (PDA)

- 13M Drive System Upgrade
- Project Manager: Bob Clark
- PDA: March 2007
- Est. Cost: $468K (both 13M and 14.2M)
- 14.2M Antenna Control System
- Project Manager: Bob Clark
- PDA: March 2007
- Est. Cost: $468K (both 13M and 14.2M)

## NESDIS PROJECTS (Cont.)Please verify the following projects’ projected date of acceptance (PDA)

- GOES N (Geostationary Operational Environmental Satellite)
- Project Manager: Steve Kirkner
- PDA: February 2007 (currently being tested)
- Est. Cost: Unknown
- GOES N Series SSG Modifications for Operations – Ground Systems (N/O/P/Q)
- Project Manager: Charlie Bryant
- PDA: March 2007 (upon acceptance of GOES N)
- Est. Cost: Unknown

## NESDIS PROJECTS (Cont.)Please verify the following projects’ projected date of acceptance (PDA)

- EMWIN (Emergency Managers Weather Information Network)
- Project Manager: Angelo Wade
- PDA: 2nd Quarter 2007
- Est. Cost: $1 million
**Is there anything else?**

## NMAO PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

- New Twin Otter
- Project Manager: Michelle Finn
- PDA: March 2007
- Est. Cost: $2.5 million
- Henry Bigelow
- Project Manager: Joseph Bohr
- PDA: Completed; commissioned in 3rd Quarter 2007
- Est. Cost: $55 million
**	****Is there anything else?**

## NMFS PROJECTSPlease verify the following projects’ projected date of acceptance (PDA)

- NE Fisheries Information Management System
- Project Manager: Martin Colby
- PDA: February 2007
- Est. Cost: $945K
**	****Is there anything else?**

## NWS PROJECTSPlease verify the following projects’ projected date of acceptance (PDA)

- Air Handling Replacement NWSTG
- Project Manager: William Johnson
- PDA: April 2007
- Est. Cost: Unknown
**	****Is there anything else?**

## PROJECTSPlease verify the following projects’ projected date of acceptance (PDA)

- AGO
- CAO
- CFO
- CIO
- GC

- NOS
- OAR
- USAO
- WFM

**Is there anything else?**

## MATRIX OF MISSING DOCUMENTATION

- NWS
- CD0001461661 – 6.1 Meter L-Band Motorized Antenna System: Missing invoices
*  **(6 months old)*
- CD0001041943 – VM/ESA Software*: *Missing Receiving Report/Acceptance *(3 months old)*

## UPR TRENDS

|  | FY 2006 |  | FY 2007 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- |
|  | Dec 1 | Dec 29 | Dec 1 | Dec 29 | Dec 1 | Dec 29 |
| TOTAL | 4,159 | 3,434 | 6,298 | 6,864 | 10,457 | 10,298 |
| AGO | 0 | 0 | 8 | 208 | 8 | 208 |
| CAO | 292 | 289 | 301 | 380 | 593 | 669 |
| CFO | 20 | 1 | 2 | 11 | 22 | 12 |
| CIO | 132 | 132 | 229 | 255 | 361 | 387 |
| GC | 70 | 7 | 0 | 0 | 70 | 7 |
| NESDIS | 33 | 25 | 277 | 267 | 310 | 292 |

- In thousands (000s)

## UPR TRENDS (cont.) 

|  | FY 2006 |  | FY 2007 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- |
|  | Dec 1 | Dec 29 | Dec 1 | Dec 29 | Dec 1 | Dec 29 |
| NMAO | 1,170 | 1,170 | 813 | 608 | 1,983 | 1,778 |
| NMFS | 461 | 337 | 839 | 964 | 1,300 | 1,301 |
| NOS | 738 | 497 | 925 | 829 | 1,663 | 1,326 |
| NWS | 448 | 359 | 2,410 | 2,718 | 2,858 | 3,077 |
| OAR | 772 | 614 | 471 | 605 | 1,243 | 1,219 |
| USAO | 21 | 3 | 23 | 19 | 44 | 22 |
| WFM | 2 | 0 | 0 | 0 | 2 | 0 |

- In thousands (000s)

## AGED UPR(90 DAYS & OLDER)

|  | FY 2006 | FY 2007 | Total 90 Days & Older UPR |
| --- | --- | --- | --- |
| TOTAL | 3,434 | 0 | 3,434 |
| AGO | 0 | 0 | 0 |
| CAO | 289 | 0 | 289 |
| CFO | 1 | 0 | 1 |
| CIO | 132 | 0 | 132 |
| GC | 7 | 0 | 7 |
| NESDIS | 25 | 0 | 25 |

- In thousands (000s)

## AGED UPR (cont.)(90 DAYS & OLDER)

|  | FY 2006 | FY 2007 | Total 90 Days & Older UPR |
| --- | --- | --- | --- |
| NMAO | 1,170 | 0 | 1,170 |
| NMFS | 337 | 0 | 337 |
| NOS | 497 | 0 | 497 |
| NWS | 359 | 0 | 359 |
| OAR | 614 | 0 | 614 |
| USAO | 3 | 0 | 3 |
| WFM | 0 | 0 | 0 |

- In thousands (000s)

## FY 2007 INVENTORYSCHEDULE

- Annual Physical Inventory

| Quarter | Norfolk | Kansas City | Boulder | Seattle | Natl. Capital Region |
| --- | --- | --- | --- | --- | --- |
| First | AGO     NMFS  OCAO  OCFO OCIO    WFMO | AGO       NLSC NMFS     OAR OCAO    OCFO  OCIO      WFMO | AGO    OCAO  OCFO  OCIO
OIG       WFMO

 | AGO     OAR
OCAO   OCFO
OCIO     OIG
NMFS    WFMO  | AGO    OAR OCAO OCFO
OCIO  WFMO
 |
| Second | NESDIS
NOS | NESDIS
NOS | NESDIS
OAR | NESDIS
NOS | NESDIS
NOS |
| Third | NWS  NMAO OAR  OGC | NMAO  NRC(NWS)
NWS      OGC | NWS | OGC    NWS
NMAO
 | OGC    PPI NMAO NMFS
NWS    USEC |
| Fourth |  |  |  |  |  |

## FY 2007 INVENTORY

***Reminder:***  Physical inventories are due June 30, 2007

## PROPERTY MANAGERS

- The following people have been identified:
- Carol Christian, AGO
- Judy Mickens, CAO
- Randy Hill, CIO
- Barbara Beasley, CFO
- Regina Jackson, GC
- Bernadette Foreman, NESDIS

- Jeanette McDonald, NMAO
- Robert Ziobro, NMFS
- Sloane Strother, NOS
- Jan Evans, NWS
- Mary Manoogian, OAR
- Jonathan Bailey,                          USAO
- Linda Adkins, WFM

## PROPERTY MANAGERS (cont.)

**ALTERNATES**
- Denise Tyler-Littleford, AGO
- Cynthia Burley, CAO
- Gail Perry, CFO
- Kathy Stowe, CIO
- Thornette Johnson, GC
- John Phillips, NESDIS

- John Fallin, NMAO
- Rhonda Perry, NMFS
- VACANT, NOS
- VACANT, OAR
- Danyale Little, USAO
- Michelle Masias, WFM
- Sheila Foster, NWS

## PROPERTY CUSTODIAN (PC) TRAINING

- e-Learning:
- Sunflower Training Course –
- link has been established and is available on the e-Learning Website
- _http://e-learning.doc.gov/noaa/index.cfm_
- Access through e-Learning
- Personal Property website course is for reference purposes – Access test through the e-learning website

## PAO/PC ETHICS TRAINING

- e-Learning:
- Government Ethics
- link is available on the e-Learning Website
- _http://e-learning.doc.gov/noaa/index.cfm_
- Copies of the Certificates of Completion should be sent to Tom Deckard at the Headquarters Personal Property Branch

## PAO/PC ETHICS TRAINING (cont.)

- PAO/PC Training must be completed by February 28, 2007
- Updated version of spreadsheet & revised DoC Handbook sent on January 4, 2007
- Please review and provide updates to Tom Deckard

## Slide 31

## DECEMBER REPORTS

- Financial Reports – both monthly & quarterly
- Submitted: December 15th
- Line Office Reports

## What are your questions or comments?

## What are your agenda items for our next meeting?

Date, time and location for next meeting
February 1, 2007 @ 11:00 a.m.
	  SSMC4 - Rm 8150

- Date, time and location for next meeting
- February 1, 2007 @ 11:00 a.m.
- 	  SSMC4 - Rm 8150

## HEADQUARTERS CONTACTS

- NOAA Research (OAR)
- Ryland Pine
- NESDIS
- Holly E. Turri
- NOAA Weather & Climate (NWS)
- Doreen Kaduri-Porter
- NOAA Fisheries (NMFS)
- Dominic Blakey
- NOAA Ocean Service (NOS)
- Melissa Nelson
- PPI
- Dominic Blakey

- NOAA Marine & Aviation Operations (NMAO)
- Ryland Pine
- NOAA Staff Offices (CIO)
- Melissa Nelson
- NOAA Staff Offices (AGO, CAO,CFO,WFM)
- Ryland Pine
- NOAA Staff Offices (USAO,OGC)
- Anne Marquez

## HEADQUARTERS CONTACTS (cont.)

- Branch Chief
- Jon Pinner
- Audit Leads
- Brian Mason
- Tom Deckard
- Support
- Paul Myers
- Ann Marquez
- Heritage Assets
- Lynette Joynes
- Inventory
- Larry Oates
- Ryland Pine

- Norfolk
- Brian Mason
- Robin MacMillan (RPAM)
- Boulder
- Rudy Nunez (RPM)
- Sheila Hensley (RPAM)
- Kansas City
- Brian Mason
- Holly Turri
- Sheila Hensley
- Seattle
- David Petre, Branch Chief
- Kim Hutchinson (RPAM)

## PENDING PROJECTS

- Pending CWIP projects and C* Tracking can be found as follows:
**CWIP Projects:** https://inside.noaa.gov/noaa/Budget_Planning/cwip
**C* Tracking:**  http://www.ago.noaa.gov/ad/doc/reports/all-actions.shtml

## PENDING PROJECTS (cont)

- CWIP Process
-    - Ensure that items that are considered CWIP are accounted properly
- 	- Keep track of CWIP to ensure that it is appropriately capitalized