# Presentation: 711470

## Introduction  to  

**Southern  District**

***Introduction  to  ***

**of  West  Virginia**

***CM *****/***** ECF  for  Attorneys***

## What  are

**Southern  District**

**of  West  Virginia**

**What  are**

**Documents  stored  in  fixed  electronic  format  instead  of  on  paper**

**Electronic  Case  Files ?**

## What  does CM / ECF Offer ?

**Southern  District**

**of  West  Virginia**

**What  does CM / ECF Offer ?**

**CM / ECF will allow attorneys to file and view documents from their office, home or anywhere they have access to the Internet, 24 hours a day.  Documents are automatically docketed as part of the filing process and are immediately available electronically.  **

## Benefits of CM / ECF 

**Southern  District**

**of  West  Virginia**

**Benefits of CM / ECF**** **

**  ****24-hour :**
**  ****filing over the Internet**
**  ****access to filed documents over the Internet**

## Benefits of CM / ECF 

**Southern  District**

**of  West  Virginia**

**Benefits of CM / ECF**** **

**  ****24-hour :**
**  ****filing over the Internet**
**  ****access to filed documents over the Internet**
**  ****Automatic e-mail notice of case activity**

## Benefits of CM / ECF 

**Southern  District**

**of  West  Virginia**

**Benefits of CM / ECF**** **

**  ****24-hour :**
**  ****filing over the Internet**
**  ****access to filed documents over the Internet**
**  ****Automatic e-mail notice of case activity**
**  ****The ability to download and print documents**
**           ****directly from the court system**

## Benefits of CM / ECF 

**Southern  District**

**of  West  Virginia**

**Benefits of CM / ECF**** **

**  ****24-hour :**
**  ****filing over the Internet**
**  ****access to filed documents over the Internet**
**  ****Automatic e-mail notice of case activity**
**  ****The ability to download and print documents**
**           ****directly from the court system**
**  ****Concurrent access to case files by multiple parties**

## Benefits of CM / ECF 

**Southern  District**

**of  West  Virginia**

**Benefits of CM / ECF**** **

**  ****24-hour :**
**  ****filing over the Internet**
**  ****access to filed documents over the Internet**
**  ****Automatic e-mail notice of case activity**
**  ****The ability to download and print documents**
**           ****directly from the court system**
**  ****Concurrent access to case files by multiple parties**
**  ****Secure storage of documents (so files are not**
**           ****misplaced)**

## Benefits of CM / ECF 

**Southern  District**

**of  West  Virginia**

**Benefits of CM / ECF**** **

**  ****24-hour :**
**  ****filing over the Internet**
**  ****access to filed documents over the Internet**
**  ****Automatic e-mail notice of case activity**
**  ****The ability to download and print documents**
**           ****directly from the court system**
**  ****Concurrent access to case files by multiple parties**
**  ****Secure storage of documents (so files are not**
**           ****misplaced)**
**  ****Reduction in mail, courier and copying fees**

## Benefits of CM / ECF 

**Southern  District**

**of  West  Virginia**

**Benefits of CM / ECF**** **

**  ****24-hour :**
**  ****filing over the Internet**
**  ****access to filed documents over the Internet**
**  ****Automatic e-mail notice of case activity**
**  ****The ability to download and print documents**
**           ****directly from the court system**
**  ****Concurrent access to case files by multiple parties**
**  ****Secure storage of documents (so files are not**
**           ****misplaced)**
**  ****Reduction in mail, courier and copying fees**
**  ****Easy to learn**

## What do I need to

**Southern  District**

**of  West  Virginia**

**What do I need to**

-   **A personal computer running a standard **
**           ****platform such as Windows or Macintosh**

**access  CM / ECF ?**

## What do I need to

**Southern  District**

**of  West  Virginia**

**What do I need to**

-   **A personal computer running a standard **
**           ****platform such as Windows or Macintosh**
**  ****Word processing software**

**access  CM / ECF ?**

## What do I need to

**Southern  District**

**of  West  Virginia**

**What do I need to**

-   **A personal computer running a standard **
**           ****platform such as Windows or Macintosh**
**  ****Word processing software**
**  ****Internet access and a browser - The system has               **
**           ****been certified with Netscape and Internet   **
**           ****Explorer**

**access  CM / ECF ?**

## What do I need to

**Southern  District**

**of  West  Virginia**

**What do I need to**

-   **A personal computer running a standard **
**           ****platform such as Windows or Macintosh**
**  ****Word processing software**
**  ****Internet access and a browser - The system has               **
**           ****been certified with Netscape and Internet   **
**           ****Explorer**
**  ****Software to convert files to PDF such as Adobe **
**            ****Acrobat PDF Writer**

**access  CM / ECF ?**

## What do I need to

**Southern  District**

**of  West  Virginia**

**What do I need to**

-   **A personal computer running a standard **
**           ****platform such as Windows or Macintosh**
**  ****Word processing software**
**  ****Internet access and a browser - The system has               **
**           ****been certified with Netscape and Internet   **
**           ****Explorer**
**  ****Software to convert files to PDF such as Adobe **
**            ****Acrobat PDF Writer**
-   **Login and password**

**access  CM / ECF ?**

## What do I need to

**Southern  District**

**of  West  Virginia**

**What do I need to**

-   **A personal computer running a standard **
**           ****platform such as Windows or Macintosh**
**  ****Word processing software**
**  ****Internet access and a browser - The system has               **
**           ****been certified with Netscape and Internet   **
**           ****Explorer**
**  ****Software to convert files to PDF such as Adobe **
**            ****Acrobat PDF Writer**
-   **Login and password**
**  ****Scanning equipment may be needed for **
**            ****documents not already in electronic format**

**access  CM / ECF ?**

## How Does It Work ?

**Southern  District**

**of  West  Virginia**

**How Does It Work ?**

**The electronic case files system accepts document in a portable document format (PDF).  PDF retains the way a document looks, so the pages, fonts and other formatting are preserved.  Filing a document with the court’s CM / ECF system is quite easy.**

## 7  Simple  Steps  to  Filing

**Southern  District**

**of  West  Virginia**

**Step  1.****   Create the document using word processing **
**                ****software**

**7  Simple  Steps  to  Filing**

## 7  Simple  Steps  to  Filing

**Southern  District**

**of  West  Virginia**

**Step  1.****   Create the document using word processing **
**                ****software**
**Step  2.****   Save the document in PDF format**

**7  Simple  Steps  to  Filing**

## 7  Simple  Steps  to  Filing

**Southern  District**

**of  West  Virginia**

**Step  1.****   Create the document using word processing **
**                ****software**
**Step  2.****   Save the document in PDF format**
**Step  3.****   Log onto the court’s CM / ECF system, using  **
**                ****a court-issued login and password**

**7  Simple  Steps  to  Filing**

## Southern  District

**Southern  District**

**of  West  Virginia**

## 7  Simple  Steps to Filing

**Southern  District**

**of  West  Virginia**

**Step  4.****     Select  the  type  of  document**
**                  ****to  be  filed  and  action  requested**

**7  Simple  Steps to Filing**

*(continued)*

## Bankruptcy  Screen  Shot

**Southern  District**

**of  West  Virginia**

***Bankruptcy  Screen  Shot***

***District  Screen  Shot***

## Bankruptcy  Screen  Shot

**Southern  District**

**of  West  Virginia**

***Bankruptcy  Screen  Shot***

***District  Screen  Shot***

## 7  Simple  Steps to Filing

**Southern  District**

**of  West  Virginia**

**Step 5.****     Follow the set of simple prompts to  **
**                 ****provide information about the case, **
**                 ****party and document to be filed**

**7  Simple  Steps to Filing**

*(continued)*

## Southern  District

**Southern  District**

**of  West  Virginia**

## Southern  District

**Southern  District**

**of  West  Virginia**

## 7  Simple  Steps to Filing

**Southern  District**

**of  West  Virginia**

**Step  6.****   Attach the PDF document and     **
**                ****submit it to the court for filing (by **
**                ****pressing a submit button)**

**7  Simple  Steps to Filing**

*(continued)*

## Southern  District

**Southern  District**

**of  West  Virginia**

## Southern  District

**Southern  District**

**of  West  Virginia**

## 7  Simple  Steps to Filing

**Southern  District**

**of  West  Virginia**

**7  Simple  Steps to Filing**

**Step  7.****     Save or print the CM / ECF  **
**                  ****electronic receipt e-mailed from the **
**                  ****court confirming that the document **
**                  ****was filed**

*(continued)*

## Southern  District

**Southern  District**

**of  West  Virginia**

## 7  Simple  Steps to Filing

**Southern  District**

**of  West  Virginia**

**1.**  **Create the document using word processing software**
**2.****  Save the document in PDF format**
**3.****  Log onto the court’s CM / ECF system, using a court-  **
**     ****issued login and password**
**4.****  Select  the  type  of  document to  be  filed  and  action    **
**      ****requested**
**5.****   Follow the set of simple prompts to provide information  **
**      ****about the case, party and document to be filed**
**6.****   Attach the PDF document and submit it to the court for  **
**      ****filing (by pressing a submit button)**
**7.****   Save or print the CM / ECF electronic receipt from  **
**      ****the court confirming that the document was filed**

**7  Simple  Steps to Filing**

## What  are the fees ?

**Southern  District**

**of  West  Virginia**

**What  are the fees ?**

**  ****No additional fees for filing electronically   **
**            ****- existing case filing fees still apply**

## What  are the fees ?

**Southern  District**

**of  West  Virginia**

**What  are the fees ?**

**  ****No additional fees for filing electronically   **
**           ****-  existing case filing fees still apply**
**  ****One-time free access to view new **
**             ****documents filed in your case**

## What  are the fees ?

**Southern  District**

**of  West  Virginia**

**What  are the fees ?**

**  ****No additional fees for filing electronically   **
**            ****- existing case filing fees still apply**
**  ****One-time free access to view new **
**             ****documents filed in your case**
**   ****7 cents per page for each page viewed **
**             ****thereafter (maximum $2.10 total)**

## What  are the fees ?

**Southern  District**

**of  West  Virginia**

**What  are the fees ?**

**  ****No additional fees for filing electronically   **
**            ****- existing case filing fees still apply**
**  ****One-time free access to view new **
**             ****documents filed in your case**
**   ****7 cents per page for each page viewed **
**             ****thereafter (maximum $2.10 total)**
**  ****Fees assist with development and support          **
**             ****of electronic public access program**

## Security and Signature Issues

**Southern  District**

**of  West  Virginia**

**Security and Signature Issues**

-    **Deemed secure by the National Security Agency**

## Security and Signature Issues

**Southern  District**

**of  West  Virginia**

**Security and Signature Issues**

-    **Deemed secure by the National Security Agency**
**  ****Documents are assigned unique electronic **
**             ****identification**

## Southern  District

**Southern  District**

**of  West  Virginia**

## Security and Signature Issues

**Southern  District**

**of  West  Virginia**

**Security and Signature Issues**

-    **Deemed secure by the National Security Agency**
**  ****Documents are assigned unique electronic **
**             ****identification**
**  ****Uses a login and password to authorize users**

## Security and Signature Issues

**Southern  District**

**of  West  Virginia**

**Security and Signature Issues**

-    **Deemed secure by the National Security Agency**
**  ****Documents are assigned unique electronic **
**             ****identification**
**  ****Uses a login and password to authorize users**
**  ****Attorneys must register to use the system**

## When is CM / ECF

**Southern  District**

**of  West  Virginia**

**When is CM / ECF**

**coming to this Court ?**

_**Bankruptcy**_** **
** ****CM:  April 14,  2003**
**          ****(live date)**

_**District**_** **
**CM:  April  26,  2004**
**           ****(live  date)**

## When is CM / ECF

**Southern  District**

**of  West  Virginia**

**When is CM / ECF**

**coming to this Court ?**

_**Bankruptcy**_** **
** ****CM:  April 14,  2003**
**          ****(live date)**
**ECF:  December  1, 2003**
**        ****(live  date)**

_**District**_** **
**CM:  April  26,  2004**
**         ****(live  date)**
**ECF:   January,  2005**
**            ****(proposed  date)**

## What kind of Training

**Southern  District**

**of  West  Virginia**

**What kind of Training**

**will be provided ?**

-    **An on-line tutorial**
**  ****An on-line training database where law firm **
**             ****staff can practice filing and retrieving **
**             ****documents**
**  ****Demonstrations and hands-on training **
**             ****provided by the Clerk’s Office **
**  ****CLE Credits to be obtained from State Bar**

## Individual

**Southern  District**

**of  West  Virginia**

**Individual**

**Law  Firms**

**Considerations**

## How  do  I  name  my  PDF  files

**Southern  District**

**of  West  Virginia**

**How  do  I  name  my  PDF  files**

**and  keep  them  organized?**

-    **PDF  file  names  appear  on  the  electronic  **
**	****receipt**
**  ****Suggested  to  keep  them  in  a  folder  named **
**	****with  the  case  number  and  the  document  ****	****name  containing  some  type  of  ****	****identification  about  the  content  of  the  ****	****document**
**   ****Example   c:\203cv00324\motiontodismiss.pdf**

## Rewording

**Southern  District**

**of  West  Virginia**

**Rewording**

**Certificates  of  Service ?**

-    **Must  include  wording  for  who  was  noticed  ****	****electronically  and  who  was  mailed  ****	****copy**

## How  do  I  set-up

**Southern  District**

**of  West  Virginia**

**How  do  I  set-up**

**E-Mail  accounts ?**

-    **Decide  who  will  be  noticed**
**	****(individual  attorney ; group  mailbox)**
**   ****Decide  type  of  noticing                             ****	****(summary  or  individual  notification)**
**    ****Size  of  mailboxes**

## What  happens  if  there

**Southern  District**

**of  West  Virginia**

**What  happens  if  there**

**are  technical  difficulties ?**

-    **Model  Rules  address  the  subject.  Local **
**           ****Rules will be drafted.**
**  ****Designate  individual  in  the  firm  who  will be  ****	****responsible  for  notifying  the  Court**

## What  are  some

**Southern  District**

**of  West  Virginia**

**What  are  some**

**cost  considerations ?**

-    **Couriers**
**   ****Postage**
**   ****Equipment  Needs  (printers  versus  copiers)**
**   ****Scanners  and  associated  equipment**

## Contacts

**Southern  District**

**of  West  Virginia**

**Contacts**

***Website:*****    **_**http://www.wvsd.uscourts.gov**_

_**Bankruptcy**_
**Gloria  Bailey  (304) 347-3051**
**Jo Proops  (304) 347-3011**
**Technical  Support:**
**Rudy  O’Dell  (304) 347-3054**

_**District**_
**Terry  Deppner  (304) 347-3055**
**Rowena  Stiltner (304) 347-3047**
**Technical  Support:**
**Mike Kinder (304) 347-3023**