# Presentation: 247964

## PERSONAL PROPERTY

- Status Meeting
- December 7, 2006

## AGENDA

- Audit Calendar
- Unresolved Audit Issues
- Anticipated Projects by Line/Staff Office
- Matrix of Missing Documentation
- Unreconciled Payments Report (UPR)
- Annual Inventory - FY07

- Training
- Reports
- General Information
- Hand Receipts – NOAA Form 37-40
- Critical Elements
- Object Class Codes
- NOAA Form CD 126
- New Property Custodians
- NFR

## AUDIT CALENDARhttp://www.pps.noaa.gov/audit_calendar.html

| Date | Task | Whom Responsible | To 
Whom |
| --- | --- | --- | --- |
| Dec 5 | Documentation due to the Property Office for any adds, deletes or changes  | Line/Staff Property Managers | Personal Property |
| Dec 12 | Run depreciation reports for October | Personal Property | n/a |
| Dec 18 | Financial reports due | Personal Property | Finance |

## DOCUMENTATION

- Timely submission of documentation to the Property Office is _critical_

## UNRESOLVEDAUDIT ISSUES Please verify the following projects’ projected date of acceptance (PDA) 

- NMAO
- Sonar for Long Range Fishery Vessel
- Project Manager: Michael Webb
- PDA: Dispute with Vendor, may default
- Est. Cost:  $5.6 million

## UNRESOLVEDAUDIT ISSUES (cont)

- NOS
- Dell Enterprise IT Storage Software
- Correct value of property accepted
- Property Custodian – Cmdr Brian Taggart

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA) 

- NWS
- NWS Radio Transmitters – Donated
- Barcode # mix up on one
- Project Manager: Mark Paese
- PDA: March 31, 2006
- Est. Cost:

- Resolved Issue - Thank You

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA) 

- NWS
- Uninterruptible Power Supply (UPS) for NWS Telecommunication Gateway (NWSTG)
- Project Manager: William Johnson
- PDA: November 2006
- Est. Cost:
- Air Handling Replacement NWSTG
- Project Manager: William Johnson
- PDA: November 2006
- Est. Cost

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA) 

- NWS
- IBM Computer Lease
- Project Manager:
- PDA: September 2006
- Est. Cost:

## UNRESOLVEDAUDIT ISSUES (cont.)Please verify the following projects’ projected date of acceptance (PDA)

- OAR
- Components of eJet  (Boulder)
- Project Manager: Bobby Kelly
- PDA: February 2005
- Decision to record the asset in Sunflower even though documentation to support the value has not been adequate

## NESDIS PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

- LRIT (Low Rate Information Transmission)
- Project Manager: Angela Wade
- PDA: December 2006
- Est. Cost:
- GOES Ground Projects
- Project Manager:  Vanessa Griffin
- PDA: December 2006
- Est. Cost: $8 million

## NESDIS PROJECTS(Cont)Please verify the following projects’ projected date of acceptance (PDA)

- NSOF (NOAA Satellite Operations Facility) Antenna Systems
- Project Manager:  Warren Dorsey
- PDA: December 2006
- Est. Cost:  $8 million
- NSOF Network Core
- Project Manager: Paul Pegnato
- PDA: December 2006
- Est. Cost:  $1 million

## NESDIS PROJECTS(Cont)Please verify the following projects’ projected date of acceptance (PDA)

- Svalbard System (Antenna System)
- Project Manager:  Dan Stockton
- PDA: December 2006
- Est. Cost:  $10.6 million
**Is there anything else?**

## NMAO PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

**Is there anything?**

## NOS PROJECTSPlease verify the following projects’ projected date of acceptance (PDA)

**Is there anything?**

## NWS PROJECTS (CONT)Please verify the following projects’ projected date of acceptance (PDA)

**Is there anything ?**

## PENDING PROJECTS

- Pending CWIP projects and C* Tracking can be found as follows:
**CWIP Projects:** https://inside.noaa.gov/noaa/Budget_Planning/cwip
**C* Tracking:**  http://www.ago.noaa.gov/ad/doc/reports/all-actions.shtml

## PENDING PROJECTS (cont)

- CWIP Process
-    - Ensure that items that are considered CWIP are accounted properly
- 	- Keep track of CWIP to ensure that it is appropriately capitalized

## MATRIX OF MISSING DOCUMENTATION

- NWS
- CD0001461661 – 6.1 Meter L-Band Motorized Antenna System: Missing invoices
*  **(6 months old)*
- CD0001041943 – VM/ESA Software*: *Missing Receiving Report/Acceptance *(3 months old)*

## UPR TRENDS

|  | FY 2006 |  | FY 2007 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- |
|  | Oct  27
 | Dec 1
 | Oct 27 | Dec 1
 | Oct 27 | Dec 1 |
| TOTAL | 7,762 | 4,159 | 2,088 | 6,298 | 9,850 | 10,457 |
| AGO | 4 | 0 | 4 | 8 | 8 | 8 |
| CAO | 407 | 292 | 185 | 301 | 592 | 593 |
| CFO | 75 | 20 | 0 | 2 | 75 | 22 |
| CIO | 240 | 132 | 68 | 229 | 308 | 361 |
| GC | 14 | 70 | 0 | 0 | 14 | 70 |
| NESDIS | 300 | 33 | 101 | 277 | 401 | 310 |

- In thousands (000s)

## UPR TRENDS (cont.) 

|  | FY 2006 |  | FY 2007 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- |
|  | Oct 27
 | Dec 1 | Oct 27
 | Dec 1
 | Oct 27 | Dec 1 |
| NMAO | 1,323 | 1,170 | 149 | 813 | 1,472 | 1,983 |
| NMFS | 1,097 | 461 | 398 | 839 | 1,495 | 1,300 |
| NOS | 1,598 | 738 | 460 | 925 | 2,058 | 1,663 |
| NWS | 1,366 | 448 | 646 | 2,410 | 2,012 | 2,858 |
| OAR | 1,307 | 772 | 76 | 471 | 1,383 | 1,243 |
| USAO | 29 | 21 | 0 | 23 | 29 | 44 |
| WFM | 1
 | 2 | 1 | 0 | 2
 | 2 |

- In thousands (000s)

## AGED UPR(90 DAYS & OLDER)

|  | FY 2006 | FY 2007 | Total 90 Days & Older UPR |
| --- | --- | --- | --- |
| TOTAL | 466 | 0 | 466 |
| AGO | 0 | 0 | 0 |
| CAO | 264 | 0 | 264
(Public Branch  Exchange) |
| CFO | 0 | 0 | 0 |
| CIO | 0 | 0 | 0 |
| GC | 4 | 0 | 4 |
| NESDIS | 0 | 0 | 0 |

- In thousands (000s)

## AGED UPR (cont.)(90 DAYS & OLDER)

|  | FY 2006 | FY 2007 | Total 90 Days & Older UPR |
| --- | --- | --- | --- |
| NMAO | 6 | 0 | 6 |
| NMFS | 31 | 0 | 31 |
| NOS | 19 | 0 | 19 |
| NWS | 14 | 0 | 14 |
| OAR | 127 | 0 | 127 |
| USAO | 0 | 0 | 0 |
| WFM | 1 | 0 | 1 |

- In thousands (000s)

## FY 2007 INVENTORYSCHEDULE

- Annual Physical Inventory

| Quarter | Norfolk | Kansas City | Boulder | Seattle | Natl. Capital Region |
| --- | --- | --- | --- | --- | --- |
| First | AGO     NMFS  OCAO  OCFO OCIO    WFMO | AGO       NLSC NMFS     OAR OCAO    OCFO  OCIO      WFMO | AGO    OCAO  OCFO  OCIO
OIG       WFMO

 | AGO     OAR
OCAO   OCFO
OCIO     OIG
NMFS    WFMO  | AGO    OAR OCAO OCFO
OCIO  WFMO
 |
| Second | NESDIS
NOS | NESDIS
NOS | NESDIS
OAR | NESDIS
NOS | NESDIS
NOS |
| Third | NWS  NMAO OAR  OGC | NMAO  NRC(NWS)
NWS      OGC | NWS | OGC    NWS
NMAO
 | OGC    PPI NMAO NMFS
NWS    USEC |
| Fourth |  |  |  |  |  |

## FY 2007 INVENTORY OVERDUE

- NONE

## PROPERTY CUSTODIAN (PC) TRAINING

- e-Learning:
- Sunflower Training Course –
- link has been established and is available on the e-Learning Website
- _http://e-learning.doc.gov/noaa/index.cfm_
- Access through e-Learning
- Personal Property website course is for reference purposes – Access test through the e-learning website
- Emails sent to the PC’s and PMs on 09/29/06

## PAO/PC ETHICS TRAINING

- e-Learning:
- Government Ethics
- link is available on the e-Learning Website
- _http://e-learning.doc.gov/noaa/index.cfm_
- Copies of the Certificates of Completion should be sent to Tom Deckard at the Hqtrs Personal Property Branch
- Emails w/spreadsheet sent to the PMs 11/06/06
- Emails sent to PCs as reminder on 11/28/06

## NOVEMBER REPORTS

- Financial Reports
- Submitted: November 17th

## General Information

- Hand Receipts – NOAA Form 37-40
- Critical Elements for PCs and PAOs
- Object Class Codes
- NOAA Form CD 126
- New Property Custodians
- Training Requirements
- Ethics
- PC/PAO Online

##  General Information (cont.)

- NFR
-  - 1 item with a value of $553,527 should have been recorded in CWIP
- 1 item with a value of $1,191,000 was capitalized however the asset had not yet been received or accepted
- 2 items that should have been capitalized in 2002 & 2005 were capitalized in 2006

## What are your questions or comments?

## What are your agenda items for our next meeting?

Date, time and location for next meeting
January 4, 2006 @ 11:00 a.m.
	  SSMC4 - Rm 8150

- Date, time and location for next meeting
- January 4, 2006 @ 11:00 a.m.
- 	  SSMC4 - Rm 8150

## HEADQUARTERS CONTACTS

- NOAA Research (OAR)
- Ryland Pine
- NESDIS
- Holly E. Turri
- NOAA Weather & Climate (NWS)
- Doreen Kaduri-Porter
- NOAA Fisheries (NMFS)
- Dominic Blakey
- NOAA Ocean Service (NOS)
- Melissa Nelson
- PPI
- Dominic Blakey

- NOAA Marine & Aviation Operations (NMAO)
- Ryland Pine
- NOAA Staff Offices (CIO)
- Melissa Nelson
- NOAA Staff Offices (AGO, CAO,CFO,WFM)
- Ryland Pine
- NOAA Staff Offices (USAO,OGC)
- Anne Marquez

## HEADQUARTERS CONTACTS (cont.)

- Branch Chief
- Jon Pinner
- Audit Leads
- Brian Mason
- Tom Deckard
- Support
- Paul Myers
- Ann Marquez
- Heritage Assets
- Lynette Joynes
- Inventory
- Larry Oates
- Ryland Pine

- Norfolk
- Brian Mason
- Robin MacMillan (RPAM)
- Boulder
- Rudy Nunez (RPM)
- Sheila Hensley (RPAM)
- Kansas City
- Brian Mason
- Holly Turri
- Sheila Hensley
- Seattle
- David Petre, Branch Chief
- Elizabeth Valenzona (RPM)
- Kim Hutchinson (RPAM)

## PROPERTY MANAGERS

- The following people have been identified:
- Carol Christian, AGO
- Judy Mickens, CAO
- Randy Hill, CIO
- Barbara Beasley, CFO
- Regina Jackson, GC
- Bernadette Foreman, NESDIS

- Jeanette McDonald, NMAO
- Robert Ziobro, NMFS
- Sloane Strother, NOS
- Jan Evans, NWS
- Deborah Martin, OAR
- Jonathan Bailey,                          USAO
- Linda Adkins, WFM

## PROPERTY MANAGERS (cont.)

**ALTERNATES**
- Denise Tyler-Littleford, AGO
- Cynthia Burley, CAO
- Gail Perry, CFO
- Kathy Stowe, CIO
- Thornette Johnson, GC
- John Phillips, NESDIS
- Sheila Foster, NWS

- John Fallin, NMAO
- Rhonda Perry, NMFS
-                              NOS
- Mary Manoogian, OAR
- Danyale Little, USAO
- Michelle Masias, WFM