# Presentation: 096028

## AGS RSVP Weekly Meeting17 Mar 2005

_**Useful Links:**_
-   RSVP Project: _[http://rsvp.bnl.gov](http://rsvp.bnl.gov/)__ _
-   C-AD AGS Project: Office _[http://www.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htm](http://www.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htm)_

_**Agenda**_
- Project Office - Guidance etc.. (Pile)
- Master RLS discussion (Pendzick)
- Cost Book Status (should be complete!)
- ACCESS Data Base,WBS dictionary,Excel,etc status – (Sappo)
- Status Reports –  (Brown, Pendzick, Pearson, Phillips)
- Schedule and Cost _***(frozen 21 March!!)***_
- WBS Dictionary
- Cost Books
- TDR status (Makdisi, Brown, Lazarus, Meng, Williams)

## Preliminary Baseline Review6-8 April 2005Review Committee Members

- E. Temple, Chair, FNAL
- G. Bock, FNAL
- P. Brindza, JLAB
- G. Brooijmans, Columbia University
- T. Elioff, SLAC
- H.E. Fisk, FNAL
- W. Freeman, FNAL
- C. Gagliardi, Texas A&M University
- N. Hadley, University of Maryland
- D. Hoffer, FNAL
- J. Huston, Michigan State University
- I. Kourbanis, FNAL
- C. Prescott, SLAC
- M. Rijssenbeek, SUNY Stony Brook
- A. Skuja, University of Maryland
- R. York, Michigan State University

## Preliminary Baseline Review – Charge (1/3)

- The purpose of the Preliminary Baseline Review of the Rare Symmetry Violating Processes (RSVP) project is to evaluate the scientific goals, technical approaches, scope, cost, schedule, and management structure presented by the RSVP team.  The RSVP project plan will be presented in August 2005 to the National Science Board (NSB) for their consideration of a construction start for the RSVP MREFC project. In preparation for the presentation to the NSB, the National Science Foundation will conduct a comprehensive Baseline Review of the RSVP project on 20-22 April 2005.  The Preliminary Baseline Review, conducted by the RSVP Project Office, is being convened in order to identify weaknesses or inadequacies in the RSVP baselines in the hope that they may be corrected or otherwise addressed in time for the NSF review.
- RSVP is a technically aggressive program of experiments that will run using high-intensity beams from the Brookhaven National Laboratory AGS accelerator.  The AGS is used primarily as an injector for the RHIC heavy-ion collider, but it is needed for this purpose only several hours per day.  Much of its capacity is therefore in principle available for other experiments such as RSVP.
- RSVP consists of two experiments called KOPIO and MECO.  The WBS structure has been broken into five components: [1] The KOPIO detector, [2] The MECO detector, apart from the large superconducting magnets of MECO, [3] The MECO superconducting magnets, [4] The AGS Upgrades for RSVP, [5] The RSVP Project Office.  The separation of the MECO detector from the MECO superconducting magnets is mandated because these three large state-of-the-art magnets dwarf all other components of RSVP and are major critical path components, and so require special attention.  The AGS Upgrades for RSVP consist of items specifically designed for RSVP, such as the actual beam lines for the two detectors, plus AGS infrastructure items which are thought to be necessary to ensure a safe and reliable high-intensity AGS running environment for both RHIC injection and the RSVP experiments.

## Preliminary Baseline Review – Charge (2/3)

- Because of the short time between this review and the NSF Baseline Review, it is _unlikely that a written report will be required from this review_. The conclusions of the review are to be communicated to the RSVP Project Office and the experimenters in the closeout session on Friday, 8 April 2005.  Such conclusions may include analysis of the current status, recommendations of any kind to the presenters and/or the Project Office and, most importantly, action items that the committee believes should be immediately addressed in order to prepare for the NSF review.

## Preliminary Baseline Review – Charge (3/3)

- In assessing project readiness, the Committee should address the following specific items for each of the project elements:
**Technical/Scope:**  Does the proposed design and associated implementation approach satisfy the performance requirements?  Is the project scope appropriate in order to realize the scientific goals?
**Cost Estimates:**  Is the cost estimate consistent with the plan to deliver the technical scope with the stated performance?   _Is the contingency adequate for the risk?__ _
**Schedule:**  Is the proposed schedule reasonable and appropriate in view of the technical tasks and proposed funding profiles?  _Has the critical path been identified?_
**Resources:**  Is the proposed estimated resource allocation adequate to meet the goals of the project?  _Are the manpower needs well understood, and is the ramp up of these resources realistic?_   Is there an appropriate mix of expertise represented in the proposed manpower profiles?
**Operations:**  Is the plan for operating the experiments reasonable?  Are the costs well understood and characterized?
**Management:**  Is the proposed management structure and process adequate to deliver the proposed technical scope within specifications, budget, and schedule?  Are there sufficient resources allocated to management to allow it to function effectively?
**Risks and Mitigation Strategies:**  _Have the risks for the cost, schedule and scope been identified?_  Are there adequate mitigation strategies for these risks?

## Rare Symmetry Violating Processes 

**Rare Symmetry Violating Processes **
**Preliminary Baseline Review **
**Brookhaven National Laboratory**
**6-8 April**
**DRAFT AGENDA**
**Wednesday 6 April 2005**
- 08:30 – 09:30  Executive Session
- 09:30 – 15:15  Plenary Session – Overview Presentations* (see appended guidance)
- 09:30 – 09:45  Introduction (Willis)
- 09:45 – 10:30  Overview of RSVP Project (Kotcher)
- 10:30 – 10:45  Break
- 10:45 – 11:05  KOPIO Scientific Overview & Experimental Approach (TBD)
- 11:05 – 11:30  KOPIO Project (Marx)
- 11:30 – 11:50  MECO Scientific Overview & Experimental Approach (Molzon)
- 11:50 – 12:15  MECO Project (Hebert)
- 12:15 – 13:15 Lunch (Executive Session Working Lunch)

## Preliminary Baseline Review – Agenda (cont’) 

**Preliminary Baseline Review – Agenda (cont’) **
**Wednesday 6 April 2005**

- 13:15 – 14:30 MECO Magnet (Smith)
- 14:30 – 15:15 AGS (Pile)
- 15:15 – 15:30 BREAK
- 15:30 – 17:30 	Breakout Session A** (see appended guidance)
- KOPIO
- MECO Detectors
- MECO Magnet
- AGS – Construction & Operations
- Management
- 17:30 – 18:30 Executive Session
- 18:30 – Adjourn
- _18:35 – Drinks at Berkner Hall_
- 19:00 – Dinner at Berkner Hall

## Preliminary Baseline Review – Agenda (cont’) 

**Preliminary Baseline Review – Agenda (cont’) **
**Thursday, 7 April 2005**

- 08:30 – 09:00 Executive Session
- 09:00 – 12:00 	Breakout Sessions B** (see appended guidance)
- 		KOPIO
- 		MECO Detectors
- 		MECO Magnet
- 		AGS – Construction & Operations
- 		Management
- 12:00 – 13:00 Lunch (Executive Session Working Lunch)
- 13:00 – 16:00 	Breakout Sessions C** (see appended guidance)
- 		KOPIO
- 		MECO Detectors
- 		MECO Magnet
- 		AGS – Construction & Operations
- 		Management
-       		Projects provided with questions from Committee, if any
- 16:00 – 17:30	Executive Session

## Preliminary Baseline Review – Agenda (cont’) 

**Preliminary Baseline Review – Agenda (cont’) **
**Friday, 8 April 2005**

**Friday 8 April 2005**
- 08:30 – 09:30	Response from Projects to questions from Committee, if any
- 09:30 – 11:30 	Executive Session
- 11:30 – 12:30	Lunch (Executive Session Working Lunch)
- 12:30		Closeout
- 14:00 		Adjourn

## WBS 1.4 Cost-Cutting Exercise, as of 17 Mar 

## WBS 1.4 Cost, as of 10 Mar 

## WBS 1.4 Cost, as of 17 Mar (estimated cont and indirect) 

## WBS 1.4 Cost, as of 17 Mar (all from Project)

## 10 March 05

## 17 March 05

## 10 March 05

## 17 March 05

## 10 March 05

## 17 March 05

## 10 March 05

## 17 March 05

## 10 March 05

## 17 March 05

## 
9 March (Wed) ~1 week ago!

Cost Books assembled and ready for review
AGS/Booster (Brown)
Mechanical (Mahler) - Copied
Electrical (Lambiase) - Copied
MECO AGS Modifications (Brown)
K0PI0 AGS Modifications (Brown)
Switchyard (Pendzick) - Copied
K0PI0 (Pearson) - Copied
MECO (Phillips)
Common to all WBS elements
Controls (Barton) - Copied
Security (Williams)
Instrumentation (Gassner) - Copied
Get cost books to Pam for copying, all changes thereafter must also be included in Pam’s copy

_**9 March**_ (Wed) ~1 week ago!
- Cost Books assembled and ready for review
- AGS/Booster (Brown)
- Mechanical (Mahler) _***- Copied***_
- Electrical (Lambiase) _***- Copied***_
- MECO AGS Modifications (Brown)
- K0PI0 AGS Modifications (Brown)
- Switchyard (Pendzick) _***- Copied***_
- K0PI0 (Pearson) _***- Copied***_
- MECO (Phillips)
- Common to all WBS elements
- Controls (Barton) _***- Copied***_
- Security (Williams)
- Instrumentation (Gassner) _***- Copied***_
***Get cost books to Pam for copying, all changes thereafter must also be included in Pam’s copy***

- How we get to base line in April

## How we get to base line in April

_***Get your draft input to Yousef NOW***_
_**16 Mar**_** **(Wed) – _***YESTERDAY!***_
- Draft TDR subsystem input due (Makdisi, editor) - _***(Word or simple text)***_
- Introduction and AGS Project Office (Pile)
- AGS/Booster and Switchyard (Brown)
- K0PI0 (Lazarus)
- MECO (Brown – beam line/Meng all else)
- Security System – Williams
- Controls, generic specs – Barton _***(NEW REQUEST - Today!)***_
_**23 Mar**_ (Wed)
- Draft PMP – (Pile)

## How we get to base line in April

_***RSVP Project Office Guidelines***_
_**21-25 Mar**_
_***All Estimates Frozen***_*** ***(21 April)
_***ACCESS Data Base ready for use***_*** ***(**25** April – _*was 21 April*_)
_***Prepare material for the review***_
_**28-31 Mar**_ – Prepare talks/Practice talks for preparatory review
_**1 Apr**_ (Fri) – all talks posted to the Web
_**6-8 April**_ – Preparatory Review
_**20-22 April**_ – NSF Review

## Misc

- RSVP Project Office Account Number:
_*** ***__***until further notice use: Account ***__***#08144***_

## Supplemental/Archive

## Base Line Review Dates

_**Base Line Review Dates**_

_**20-22 Apr**_ (Wed-Fri) at BNL, _***NSF Baseline Review***_
- Organized by M. Turner,
- NSF Assistant Director for Mathematical and Physical Sciences
- Details to be determined

## Present NSF Guidance (from FY2006 Presidential Budget Request)

_**Present NSF Guidance **__**(from FY2006 Presidential Budget Request)**_

- construction

- preops/ops

## 
All projects have been asked to design to cost, according to the following guidelines (burdened FY05$):

KOPIO - 55M 
MECO magnet - 56M
MECO - 24M
AGS - 40M
Project Office - 20M

These numbers include contingency, which should be constructed according to the Lockheed guidelines as posted on the RSVP web site.  
The Project Office will make any needed adjustments in the overall contingency.  
The RSVP Project Office is assembling an April Baseline Review.  
The usual backup material - cost books, C/TDR's, etc. - will be needed to review.  
Project costs will have to be reported in escalated dollars

- All projects have been asked to design to cost, according to the following guidelines (burdened FY05$):
- KOPIO - 55M
- MECO magnet - 56M
- MECO - 24M
- AGS - 40M
- Project Office - 20M
- These numbers include contingency, which should be constructed according to the Lockheed guidelines as posted on the RSVP web site.
- The Project Office will make any needed adjustments in the overall contingency.
- The RSVP Project Office is assembling an April Baseline Review.
- The usual backup material - cost books, C/TDR's, etc. - will be needed to review.
- Project costs will have to be reported in escalated dollars

- _RSVP Project Office – Present Guidance __(no change from last week)_