# Presentation: 123925

## Grant Writing Practicum for Emergency Services and Emergency Managers

**Craig Zachlod, Ed.D. **
**FEMA Higher Education Conference**
**June 8, 2006 - Emmitsburg, MD**
- Copyright 2004, All rights reserved

## Evaluation and Assessment Component of Your Grant

- Competition for funds is increasing
- Accountability and assurances
- Create a way to assess your goals
- Qualitative and quantitative measurements
- Make assessment a part of your ongoing inventory
- Want more money? Do a good job.

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## Ten Thoughts About Grants and Grant Writing

- Don’t be afraid–take on anything you know something about–Bbut care about what you take on.
- Build your case/based on our guidelines– why should we fund you? (KISS)
- Imagine it (your project) really happening and then write the story of how it happened as though you are a newspaper reporter; then change the tense. (Abstract)
- Look for grants that are appropriate to your project needs and guidelines that match.
- Use personal contacts and research to find and get grants.

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## Ten Thoughts (continued)

- Partner for success. Every grantor wants outcome effectiveness, leveraged money and sustainability.  Once awarded they do not want to take the money back.
- Show cost effectiveness and do a good job.
- Don’t be afraid of big numbers but know how to use the money effectively.
- Read the grant guidelines carefully and don’t put all your eggs in one basket–leave some wiggle room.
- Meet all deadlines including performance, evaluation and final reports.

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## Always Seek Matching Resources

- In-kind contributions–even if not required
- Limitations on matching funding-Know ?.
- Assess resource commitments from your organization and from strategic partners to leverage matching funds (rents, phones, free lunch, mileage, etc.)
- Remind agencies they need to do this anyway–sometimes required by law.

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## Promises, promises, promises

- Assurances
- You will do what you say you will do.
- The funds will be used appropriately.
- You will follow non-discrimination and drug-free workplace mandates.
- Financial Record Keeping
- Keep accurate financial records.
- Reports should match budget proposal.

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##  Impact and Social Effect

- How many people did you reach?
- What effect did the grant project have?
- Did you accomplish your stated goals?
- What worked and what did not work?
- How is the information or product being disseminated and with what effect?
- Structure your proposal to answer the above questions.

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## Goals

- Increase your ability to raise money through grant and proposal writing.
- Way of creating innovative and cutting- edge projects

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**Notes:**
INSTRUCTOR GUIDELINES

Explain how the goals will be achieved and the course approach

## Where do we find the money for our programs?

- What is Fundraising?
- What is a Grant?

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**Notes:**
INSTRUCTOR GUIDELINES:

Ask students to:

Break up in groups of two and take 15 minutes to come up with two examples for question #1 and a definition for question #2.

Fundraising: Direct Mail, Donations, Drawings, Contracts, Fees for Services, Interest on Investments, Planned Gifts,Product Sales, Solicitations, Special Events

Grant: An approved request for goods, services and or casn.

## Where do we find the money for our programs?

**Fundraising is “Friend-raising.”****	****	****	****	****	**** **
**Find prospects who care about your organization’s cause.****	****	****	****	****	****	****	****	****	**** **
**The real purpose of fundraising is developing RELATIONSHIPS.****	**
**People Give to People.****	****	****	****	****	****	**
**Successful fundraising can be summed up in just three words . . .**
**	****“****Relationships, Relationships, Relationships”**

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## Where do we find the money for our programs?

**WHY IS BUILDING STRATEGIC PARTNERSHIPS IMPORTANT? **
**Partnerships are important because they illustrate to funding organization that your organization can:****	****	****	****	**
**Build relationships **
**Garner more resources**
**Leverage grant dollars**

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**Notes:**
INSTRUCTOR GUIDELINES: Ask students to answer this question before you give the answers. Also ask if any students have examples of partnerships when applying for funding or grants. Were they successful in securing grants with a partnership?

## The Simple Secret of Fundraising

- “Successful fundraising is the right person
- asking the right prospect for the right amount
- of funding to help the right project at the
- right time in the right way.”
- Source:  FundClass Archive: *The Fundraiser’s Toolbox, Topic #23*.  Facilitated by Sondra Delaripa

**Notes:**
INSTRUCTOR GUIDELINES:

5 MINUTES BREAK--

RETURN FROM BREAK...

Ask students: How are we doing so far? Any questions come up for you in the introduction portion of the class? Anything you would like to see added that we have not covered as part of the course contents?

## Creating Strategic Partnerships

- Stakeholders as assets–buy in
- Broad-based community appeal
- Leverage limited resources
- Strategic advantages to donors
- Continuity

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## Fundraising and Grant Writing GuidelinesProposal Planning Steps

**Plan your work . . . work your plan**
**	****Four Steps to Your organization’s Proposal Planning:****	****	**
**Step 1 - Conduct a Needs Assessment**** ****	****	****	****	****	**
**Step 2 - Research and gather Data to support your organization’s proposal and/or program**
**Step 3 - Develop a Plan for your organization’s proposal (s)**** ****	****	**
**Step 4 - Match your organization’s proposal with a potential Funding Source (s)**
**	**

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## Fundraising and Grant Writing Guidelines

**Plan your work . . .work your plan****	****	****	**
**Step 1- Conduct a Needs Assessment**
- 	Ask the following questions for your Needs Assessment:
- What are your organization’s needs?
- What are your Community’s needs?
- What are the Funding Source(s) needs?

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## Fundraising and Grant Writing Guidelines

**Step 1- Conduct a Needs Assessment **(continued)
***Organization Needs***
- Look for ideas for potential projects that your organization may consider
- Survey your organization’s managers for needs
***Community Needs***
- Identify local issues
- Identify unmet needs

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**Notes:**
INSTRUCTOR GUIDELINES:

Look for ideas in trade journals, the local media, newspapers, TV, professional magazines and the internet.

Ask yourself what are the current trends and what are issues that could influence future trends?

## Fundraising and Grant Writing Guidelines

**Step 1- Conduct a Needs Assessment (continued)**
- Identify a Problem or Unmet Need that your organization can assist in solving or address
- Make a list of potential projects and/or programs for a proposal
- Prioritize your list

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**Notes:**
INSTRUCTOR GUIDELINES:

Examples of areas that may have problems or unmet needs:
Social, Energy, Biology, Chemistry, Technology, Waste Management, Regulatory Agencies, Special Interests (such as Hispanic, HIV/AIDS, Disabled), Industry

## Fundraising and Grant Writing Guidelines

**Step 2 – Research and Gather Data to support your organization’s proposal and/or program**
- Conduct a literature review
- Find statistical data-historical, current and future trends (internal and external)
- Provide documentation on human interest aspects

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**Notes:**
INSTRUCTOR GUIDELINES:

You are doing data collection. Can you document the history of the problem your proposal or program will address? 

Provide Quantative data and Qualitative information. Use references to cite credible literature or industry standards, etc.

Assemble a bibliography from your literature review. Look for internal and external data and facts to support your proposal.

## Fundraising and Grant Writing Guidelines

**Step 3 - Develop a Plan for your organization’s proposal(s)**
- Brainstorm each idea
- Use Mind Mapping for each program
- List potential resources, contacts, general outline, deliverables, timeline, draft budget
- Develop best business practices

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**Notes:**
INSTRUCTOR GUIDELINES:

MIND MAPPING- Writing down everything related to your proposal. Visualize your program. What is relevant?

Resources= subject matter experts (internal and external)  

Ask yourself what are the major components of the program? Equipment, Training, Services, Public Education, Information, etc.?  How much will each component cost? How long will it take to establish the program? or purchase the equipment? etc.

## Fundraising Overview

- Steps to Organizational Success
- Readiness Assessment
- Determine Real Needs
- Comprehensive Planning
- SAP: Implement Plan
- Continuing Evaluation
- One-on-One with stakeholders
- Build sustainability
- Recognize need for change and adjustments

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## Boards and Managers As Assets

- Boards of Directors
- Commitment
- Networks
- Authority
- Informed

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## Informed Manager

- Managers
- Authority
- Resources
- Ownership
- Informed

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## Granting Writing Workshops for Emergency Services and Emergency Managers

- Credits to Renee Domingo Oakland Fire Department, Director of Emergency Management
- Two-day project development and grant writing workshops on request.
- Contact:
- Craig Zachlod 	_[czachlod@mcoe.us](mailto:czachlod@mcoe.us)_
- Telephone 707-467-5025.

- Copyright 2006, all rights reserved

## Report on Region 1 USDOE ERCM Grant 2005 - 2006

**Funded October 1, 2005 ends ****March 31, 2007- 18 months**
**In progress since January 1, 2006**

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## Support provided to help schools prepare EOP and comply to NIMS

**$931,441 USDOE**
**Public and private partners **
**$ primarily for training and education as described and related materials and supplies**
**Some funds for related supplies and surveys**
**Some substitute reimbursement $**

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## Region 1 Grant Goals

**Upgrade and implement school emergency management plans so that they are SEMS and NIMS compliant in all schools.**
**Establish new education and training programs for all stakeholder groups.**
**Create a culture of improved community response through involvement and practice working closely with first responder groups. Bring schools to the table.**
**Create and strengthen partnerships and communication among all stakeholders that will endure and be self-sustaining beyond the project period. **

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## Involve Strategic Partners and the “School Community”

**MCOE - Local Education Agency**
**Five Region 1 Counties**
**Past experience provides resources**
**JPA Implementation Partners**
**SSU / MCC - Higher Education Partners**
**All  First Responder and Stakeholder Groups**

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## ORGANIZATIONS

**ORGANIZATIONS**

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## Deliverable Activities Clearly Defined on EM Model

- See Summary Sheets (Handout)
- MCOE Staff Training District/Teams

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## Resource People The Key to Success

**Grant Project Implementation Team**
**Project Director (Oversight - LEA)**
**Loss Prevention Directors (JPA)**
**Coordinators (4):  Mendocino, Sonoma Humboldt-Del Norte and Lake**
**Regional Administrative Assistant **
**MCOE, County and District Superintendents**
**External Project Evaluator/Mentor **
**Area Expert Consultants (several)**
**Strategic Partners**
**Volunteers**

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## District and School Emergency Plan: It’s the Law and Needed

**California Education and Legislative Codes **
**Ed Code Sections 35294.2, 32282, 335296, 42140**
**Petris Bill**
**Katz Bill**
**Field Act**
**State and Federal mandates (SEMS and NIMS) **

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## Prepared leadership county office, district and every school site

**Functional Emergency Plans**
- Coordinated district plans and EM Teams
- Private school participation
- School site plans and trained EM Teams
- Improved communication
- Parent and student involvement (CERT & Teen SERT
- Personal Preparedness and Practice

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## Plan for the worst.but, hope for the best.

**Are you prepared for the coming pandemic ?**
**STOP **

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## FUNDING SOURCESPractical Steps for Identifying Appropriate Funding Sources 

**WHERE DO WE FIND FUNDING FOR OUR PROGRAM?****	****	****	****	****	****	****	**
***What funding sources are available?******	******	******	******	******	***
_**Public Funding Sources**_**	****	****	****	****	****	**
**Federal and State government sources****	****	****	****	****	**
_**Private Funding Sources**_**	****	****	****	****	****	**
**Foundations, Corporations and Special Interest Groups**

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## Identifying Public Funding

- Search Federal Government directories for  grant opportunities.
- Search for corresponding federal money in affiliated state agencies.

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**Notes:**
INSTRUCTOR GUIDELINES

Government spending exceeds one trillion dollars annually on domestic programs.

## Public Funding Resources	

- Government funding includes the following resources:
- Advisory Services
- Asset Forfeiture
- Direct Loans
- In-kind Contributions
- Matching Grants
- Project Grants
- Surplus Property
- Training Programs

- Copyright 2006, all rights reserved

**Notes:**
INSTRUCTOR GUIDELINES

Advisory services include counseling, consulting and technical assistance. For example, the EPA provides free technical assistance during a haz mat incident; USGS provides geological and other technical expertise on earthquake hazards, landslide issues, etc.

Asset Forfeitures-IRS and DEA seizes commercial equipment and property, that is made available at no cost or nominal costs.

Direct Loans- A limited number of Public Works projects and  repairs are available in this category. 

In-Kind contributions-Various agencies will provide staff to assist you with a grant project.

Matching grants-State agencies may be amenable to provide you with a matching grant if you receive a large Federal Grant to fund a community program similar to a State program.

Project grants-Research, planning, publications are training project grants available at Fed and State levels. CIWM has annual grants available.

Surplus property-Military and other fed/state agencies will transfer property and equipment to local jurisdiction.

Training programs- Free technical training programs available to be delivered on site. DOT and their Alternative Fuel program is an example.

## Public Funding Sources

- _Federal Agencies_
- Department of Agriculture
- Department of Commerce
- Department of Defense
- Department of Energy
- Department of Health and Human Services
- Department of Homeland Security
- Department of Housing and Urban Development
- Department of the Interior
- Department of Justice
- Department of Labor
- Department of State
- Department of Transportation
- Department of Treasury
- Environmental Protection Agency
- Federal Emergency Management Agency
- General Services Administration
- National Science Foundation

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**Notes:**
INSTRUCTOR GUIDELINES

DEPT. OF AGRIC= Wildland Fire Funding; Bureau of Land Mgmt.

DOT= FAA, National Highway Transportation Security Admin., Highway Admin.

HUD= Public Health, Children & Families, Aging
QUESTION:
Does any one know of any others that may not be listed here?

## Public Funding Sources

- _State Agencies_
- California Department of Fish and Game
- California Department of Insurance
- California Integrated Waste Management Authority
- California Office of Emergency Services
- California Office of Traffic and Safety

- Copyright 2006, all rights reserved

**Notes:**
INSTRUCTOR GUIDELINES

QUESTION:
Does anyone know of any other State agencies that provide funding opportunities that are not listed here?

## Partial List for Finding Government Funding Resources ( available in print)

- _Catalog of Federal Domestic Assistance_
- _Commerce Business Daily_
- _Federal Domestic Assistance Information_
- _Federal Register_
- _Guide to Funding Alternatives for Fire and Emergency Medical Service Departments_
- _Free Money from the Federal Government; for Small Businesses and Entrepreneurs:_ by Laurie Blum

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**Notes:**
INSTRUCTOR GUIDELINES

Catalog-The largest directory of federal grants

Commerce-Federal Contract Opportunities

Fed Register-categorical grant info.

QUESTION:
Are there any other government resources that any of you are aware of that are not included here?

## Partial List for Finding Government Funding Resources ( available on the Internet)

- _[www.fema.gov](http://www.fema.gov/)_
- _[www.dhs.gov](http://www.dhs.gov/)_
- _[www.cdc.gov](http://www.cdc.gov/)_
- _[www.usaid.gov](http://www.usaid.gov/)_
- _[www.arts.endow.gov](http://www.arts.endow.gov/)_
- _[www.crs.gov](http://www.crs.gov/)_
- _[www.ibhs.org](http://www.ibhs.org/)_
- _[www.iaem.org](http://www.iaem.org/)_
- _[www.nema.org](http://www.nema.org/)_
- _[www.riskinstitute.org](http://www.riskinstitute.org/)_
- _[www.colorado.edu](http://www.colorado.edu/hazards)__[/hazards](http://www.colorado.edu/hazards)_

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**Notes:**
INSTRUCTOR GUIDELINES: Ask Students for any input, comments, additions, their experiences. Take a five minute break.

## Identifying Private Funding Sources

**Identify organizations that may have a vested interested in your program.****	****	****	****	****	****	****	**
** ****Match up mission statements.****	****	****	****	****	****	**
**Be able to justify in your proposal that there is no government or private venture capital to fund your funding request.**

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## Corporate Donors and Sponsors

- Community Social Responsibility
- Marketing
- Pet projects
- Employees
- Foundations
- In-kind

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## Other Types of Fundraising

- Annual Fund
- Endowment
- Capital Campaign
- Events
- Major Donors

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## Private Funding Sources

**Community Foundations****	****	****	****	****	**
**Corporate Foundations****	****	****	****	****	**
**Direct Corporate Giving Programs****	****	****	****	**
**Independent Foundations****	****	****	****	****	**
**Operating Foundations****	****	****	****	**
**Special Purpose Foundations**
**Grantmaking public charities**
**Donor-advised funds**
**Federated giving programs**
**Religious funders**
**Venture philanthropy**

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**Notes:**

Independent Foundations=an individual of family-giving can be broad or very specific
Operating Foundations=an individual, family or company- Primarily operates its own programs, but may also award grants

Corporate Foundations=company sponsored such as Hewlett Packard Foundation, Starbucks, Microsoft

QUESTION:

Can anyone give other examples? How many of you have applied to foundations for funding? Any success stories?

## Private Funding	Source: Giving USA 2003/AAFRC Trust for Philanthropy

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## Private Funding

**What is an Annual Fund? Endowment? Capital Campaign?****	****	****	****	****	****	****	**
**An Annual Fund is the primary fund raising method used by non-profits to raise money every year for operating support.****	****	****	****	****	****	****	****	**
**An Endowment is a major donation that is invested by the non-profit organization and only the interest from the investment is used as part of their annual income.****	****	****	****	****	****	**
**A Capital Campaign is when a non-profit organization finds a need to build a building, provide additional funding for program/service needs, create an endowment to fund building maintenance and/or programs, and any other funding needs that have not been met through regular fund raising.****	**

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## Private Funding

**To whom do foundations give grants?**
- 98% goes to Non-Profit Organizations-
- 	under section 501 (c)(3) of the Internal Revenue Code
- 2% goes to Individuals- mostly in the form of scholarships and fellowships

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## Foundation Research and Guidelines

- Know how much you need
- Know what you want to do
- Identify appropriate funding organization
- Letter of intent (LOI)
- Follow Grant Guidelines
- Tell them how your project fits their guidelines
- Don’t talk apples and oranges

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## Private Funding-Foundation Giving Practices	Source: The Foundation Center, 2002

|  | Large Foundations | Small Foundations |
| --- | --- | --- |
| Geographic Preferences | Local, National, and International | Local |
| Giving Programs | Defined Program Interests | General Giving |
| Decision-Making | Board of Trustees | Board of Trustees |
| Staffing | Staffed | Little or no staff |

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## Private Funding

- What type of Non-Profit Organizations do Foundations support?

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## Private FundingSource: Foundation Giving Trends, 2002 Edition/The Foundation

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## Private Funding

- _The Foundation Universe_
- 56,582 Foundations
- Assets: More than $486 billon
- Geographic Distribution of Assets:
- -greatest in the Northeast, followed by West,
- Midwest and South
- Giving: $27.6 billion
- Largest Share of Grant Dollars: Education, Health, Human Services, and Arts & Culture
- Source: The Foundation Center, 2002

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## Partial List for Finding Private Funding Resources ( available in print)

- _Chronicle of Philanthropy_
- _Directory of Research Grants_: Oryx Press
- _Distance Learning Funding Sourcebook_: Kendal/Hunt Publishing Company
- _Foundation Grants Index:_ The Foundation Center
- _National Data Book of Foundations_: The Foundation Center

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## Partial List for Finding Private Funding Resources ( available on the Internet)

- _[www.fdncenter.org](http://www.fdncenter.org/)_
- _[www.gatesfoundation.org](http://www.gatesfoundation.org/)_
- _[www.packfound.org](http://www.packfound.org/)_
- _[www.hewlett.org](http://www.hewlett.org/)_
- _[www.calendow.org](http://www.calendow.org/)_
- _[www.sff.org](http://www.sff.org/)_

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## II. Funding Sources- Research and Identification

- RECAP
- Questions and Answers

**Notes:**
INSTRUCTOR GUIDELINES: After questions and answers, give students another 5 minute break. Let them know when they return the will be doing an On-line activity

## II. 	Funding Sources- 	Research and Identification

**Grant Seeking On-Line****	****	****	****	****	****	**
**Two kinds of grant seekers online-****	****	****	**
**HUNTERS AND GATHERERS****	****	****	****	****	****	****	**
_**Hunters**_** target a specific project. Search is broad, target a few finds. Send Letter of Intent. **
_**Gatherers**_** target the organization’s specific mission.  Bookmark a few key foundations or government funding agencies (5 to 20). Visit RFP sections regularly to get early jump on proposal submission.**

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**Notes:**
INSTRUCTOR GUIDELINES; Explain that each approach depends upon the kind of organization that the student works for or is a part of. Hunters go on line to see if there are any foundations, corporation or agencies that might be potential funders. Hunt broadly, target a few finds, send them a letter of intent. Gatherers go on line and collects/bookmarks a few key foundations or gov’t funding agencies (5 to 20) that most closely match mission. Visit the RFP sections of sites regularly to get the earliest possible jump on proposals.

## ON-LINE ACTIVITY

- IDENTIFYING FUNDING OPPORTUNITIES
- IDENTIFYING SOURCES OF FUNDING; PRIVATE AND PUBLIC

**Notes:**
INSTRUCTOR GUIDELINES: Identify at least three potential funding opportunities and identify at least 3 private funding sources and at least 3 public funding sources. 60 MINUTES FOR THIS ACTIVITY.

## II. 	Funding Sources- 	Research and Identification

- Now that you have identified potential public and private funding sources, now what?
- Make Contact!
- Face-to-Face, Phone Contact, Letter,
- 	E-mail
- Ask Questions
- Who and What type questions?

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**Notes:**
INSTRUCTOR GUIDELINES: Discuss with students if any organization members have a personal history with funding sources? Also, question to ask are.....Who makes the funding decisions, What is the evaluation criteria, Does your organization have discretionary funds, What is the expected dollar size of the average award, Are copies of successful awards available?

## Letter of Intent

- Precedes full proposal
- Often but not always required
- Follow their guidelines
- Must be clear and concise
- States your case (Case Statement)
- Who ? What? When?  Where?  Why?
- How much?

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## ASSIGNMENT/HOMEWORK

- Outline your proposal for an in-class presentation and group discussion tomorrow morning

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## Grant Writing Practicum for Emergency Services and Emergency ManagersDay 2

- SSU- School of Extended Education
- Craig Zachold, Ed. D. and
- Renee Domingo, MBA
- c   copyright 2004, All rights reserved

## Day 2- Writing the Grant/Funding Proposal- Workshop Day

_**FOCUS: Writing the Grant/Funding Proposal**_**	****	****	****	****	****	****	**
**We will discuss:****	****	****	****	****	****	****	**
**Proposal Writing Style and Format****	****	****	****	**
**Proposal Structure****	****	****	****	****	****	**
**Evaluating your Proposal**

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## Day 2- 	Writing the Grant/Funding 			Proposal- Workshop Day

- Individual presentations- 5 minutes to present your organization’s proposal outline to the class

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**Notes:**
INSTRUCTOR GUIDELINES: Depending on the number of students, if 12 students provide a 5 minute break at the conclusion of the presentation. If more than 15 students provide a 5 minute break after the 12th presentation. Resume presentations after break and wrap up.

## III.	Grant/Proposal Development, 	Writing and 	Submission

- PROPOSAL STYLES
- Differences in applying for Government grants versus Foundation grants/funding
- _Foundation Grants_
- Submit a Letter of Intent or Inquiry
- Sample of Letter of Intent or Inquiry
- _Class Activity_
- Develop a Letter of Intent or Inquiry for the Zachlod and Domingo Foundation based upon the foundation grant funding interests letter hand-out

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**Notes:**
INSTRUCTOR GUIDELINES: Describe the key difference in government grants versus foundation grants; Ask if any students have experience in applying for Foundation grants. Any experiences or success stories? Explain the foundation grantmaking process: Foundation inform public of funding interests and guidelines for applications; Foundation reviews letter of inquiry and/or proposal from nonprofit organizations; What should the LOI  contain?  Share a few sample letters. Give class 15 minutes to develop a Letter of Intent or Inquiry based on grant funding interest letter handout.

## III.	Grant/Proposal Development, 	Writing and 	Submission

_**GENERAL PROPOSAL STYLE**__**	**_
- Your organization’s funding proposal can best be characterized as a “Marketing” proposal.
- The 4 Steps to Proposal Planning will help facilitate a well planned marketing strategy for your organization’s proposal.
- Your writing style will depend upon the type of funding request and from what type of organization you seek funding.

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**Notes:**
INSTRUCTOR GUIDELINES; Elaborate on the the marketing plan concept. Discuss examples of different writing styles for different funders and proposals. Students should ask the question, Who is the audience? Who are the Stakeholders?

## III.	Grant/Proposal Development, Writing and 	Submission

_**GENERAL CHARACTERISTICS OF AN EFFECTIVE PROPOSAL INCLUDE**_:
**A **_**clearly**_** stated purpose-Why are is your organization seeking funds?****	****	****	**
**A **_**concise**_** description of the problem or need- Provide statistical data and other supporting information, sources, etc.****	****	****	****	****	****	**
**A detailed methodology to address the need or problem **
**Measurable results- How will your organization measure the outcome or results?**
**Ability to illustrate the uniqueness of your organization’s proposal-Why should your organization receive the grant funding?**

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**Notes:**
INSTRUCTOR GUIDELINES; Remind students.... REMEMBER: Make sure to always address the who, what, when where and how much questions in your organization’s funding proposal.

## III.	Grant/Proposal Development, Writing and 	Submission

_**Funding/Grant Proposal Format**_
**Always read all the instructions, follow the directions and the Request for Proposal (RFP) or Grant Guidelines****	****	****	****	****	**
**Format- Keep it Simple**

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**Notes:**
INSTRUCTOR GUIDELINES: Stress the importance of following directions and guidelines and when you don’t what can happen. Use white paper, use headers and subheaders to organize your proposal, single space unless told otherwise, when making lists use bullets, number pages, attach supporting documents as an appendix.

## 	III.	Grant/Proposal Development, 	Writing and Submission	FULL PROPOSAL STRUCTURE GUIDELINES		

**Cover Letter****	****	****	**
**Title Page****	****	****	**
**Table of Contents (When proposal is more than 5 pages)****	**
**Executive Summary or Abstract****	****	****	**
**Introduction****	****	****	**
**Problem Statement, Background, History**
**Purpose, Goals and Objectives****	**
**Scope of Work****	****	****	**

**Project/Program Methodology****	**
**Timelines****	****	****	**
**Measuring Outcomes/Results****	**
**Budget and Cost-Benefit Analysis****	**
**Future Funding/Sustainability****	**
**Appendix**

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**Notes:**
INSTRUCTOR GUIDELINES: 	Explain to student that the following is a guideline on putting together a full proposal and may vary depending upon the funding organization. Give a 5 minute break here.

## III.	Grant/Proposal Development, 	Writing and Submission

_**Proposal Evaluation prior to submission**_
**Did the proposal clearly demonstrate a need or problem?****	****	****	**
**Did the organization describe a plan of action, with realistic timelines and budget?****	****	****	****	****	****	****	****	**
**Does the organization have adequate resources to meet the proposed goals and objectives of the project/program?****	****	****	****	****	**
**Will the organization establish partnerships as part of the program or project?****	****	****	****	****	****	****	****	**
**Is there an evaluation plan to measure the outcomes?****	****	****	****	**
**Is the proposal cost effective and are the benefits outlined?**

- Copyright 2006, all rights reserved

## III.	Grant/Proposal Development, 	Writing and Submission	FULL PROPOSAL STRUCTURE

**Sample Proposals that were successful****	****	****	****	**
**Discussion**

- Copyright 2006, all rights reserved

## III.	Grant/Proposal Development, 	Writing and Submission

- Begin developing your organization’s full proposal

**Notes:**
INSTRUCTOR’S GUIDELINES: Use a foundation to provide funding for a portion of your grant, also identify partners in your program, your proposal will be to either a Corporate Foundation or a Government agency. Use the full proposal format.

## III.	Grant/Proposal Development, 	Writing and Submission

- Homework: Guidelines and requirements for online work. Complete full proposal for discussion at next class session.

## Grant Writing Practicum for Emergency Services and Emergency Managers			Day 2

- QUESTIONS????
- Adjournment