# Presentation: 370679

## Module 14:

**Module 14:**

## Identify reasons for having a comprehensive post-event process for major special events.

Identify reasons for having thorough after-action documentation for major special events.

Identify variety of post-event activities, including logistics and accounting wrap-up functions.

Identify several methods for conducting an after-action process.

- Identify reasons for having thorough after-action documentation for major special events.
- Identify variety of post-event activities, including logistics and accounting wrap-up functions.
- Identify several methods for conducting an after-action process.

**Learning Objectives**

## Question

- Who has had any experience in conducting wrap-up activities after a major special event?

## Exercise

- Make a list of all activities you can imagine would be required at the conclusion of a major special event.

## Logistics wrap-up
Accounting functions
After-action report

- Accounting functions
- After-action report

**Post-Event Activities: Key Components**

## Retrieve all department supplies and equipment from all personnel and event locations.  (Check against inventory—computerized is most efficient.)

Return all internally acquired resources to applicable divisions.

Collect and store all temporarily issued equipment (e.g., riot gear).

Return all leased equipment to suppliers.

- Return all internally acquired resources to applicable divisions.
- Collect and store all temporarily issued equipment (e.g., riot gear).
- Return all leased equipment to suppliers.

**Logistics Wrap-Up**

## Inspect all facilities used by security personnel.

Return any unused munitions to storage or suppliers, if applicable—if munitions used, record inventory number.

Return any specially modified equipment to its intended use (vehicles, shotguns, etc.).

Restore all facilities to regular operational status (property room, store rooms, etc.).

- Return any unused munitions to storage or suppliers, if applicable—if munitions used, record inventory number.
- Return any specially modified equipment to its intended use (vehicles, shotguns, etc.).
- Restore all facilities to regular operational status (property room, store rooms, etc.).

**Logistics Wrap-Up ****(continued)**

## Obtain and review invoices from suppliers.

Obtain and review invoices from supporting or partner agencies for personnel overtime, equipment, supplies, etc.

Review and process internal personnel actions—overtime pay, comp time requests, injury reports, etc.

Prepare final report itemizing all expenditures.

- Obtain and review invoices from supporting or partner agencies for personnel overtime, equipment, supplies, etc.
- Review and process internal personnel actions—overtime pay, comp time requests, injury reports, etc.
- Prepare final report itemizing all expenditures.

**Accounting Functions**

## Documents the following:

Nature of the event

Which agencies participated in security

What activities occurred during the event

What security efforts were implemented—details of each area of operations, such as communications, intelligence, credentialing, logistics, training, etc.

- Nature of the event
- Which agencies participated in security
- What activities occurred during the event
- What security efforts were implemented—details of each area of operations, such as communications, intelligence, credentialing, logistics, training, etc.

**After-Action Report**

## What went well
What didn’t go well
Consequences
Lessons learned

- What didn’t go well
- Consequences
- Lessons learned

**After-Action Report**
**Critique of planning and implementation**

## Question

- What are some alternative methodologies for obtaining input and information to critique the security of the special event?

## Supervisors complete individual critiques (using standardized questions).  If the event continues over more than one day, they complete a report for each day (so they don’t forget small details).

Members of the event evaluation team conduct debriefing interviews with event security supervisors, commanders, and others.

- Members of the event evaluation team conduct debriefing interviews with event security supervisors, commanders, and others.

**After-Action Report**
**Alternative methodologies for obtaining****after-action findings **

## Focus groups are held with event security commanders and supervisors to discuss the issues.

Event evaluators spend time in the field during the event to collect their own observations and critiques.

- Event evaluators spend time in the field during the event to collect their own observations and critiques.

**After-Action Report**
**Alternative methodologies for obtaining****after-action findings ****(continued)**

## Didn’t execute as planned
Communications breakdown
Inadequate training
Inadequate supplies

- Communications breakdown
- Inadequate training
- Inadequate supplies

**After-Action Report**
**Common critiques**

## Example:

Seattle Police Department’s handling of the World Trade Organization meeting in 1999

www.seattle.gov/Police/Publications/WTO/WTO_AAR.PDF

Executive summary is available as a handout for this module. 

- Seattle Police Department’s handling of the World Trade Organization meeting in 1999
- www.seattle.gov/Police/Publications/WTO/WTO_AAR.PDF
- Executive summary is available as a handout for this module.

**After-Action Report**

## Conclusion

## Tabletop Exercise

- Continuation of Module 1 Tabletop Exercise, “Pre-Planning for Major Events”

## BREAK