# Presentation: 887817

## Julie Basile, OMBGlen Perry, ED Lisa Romney, DODJan Visintainer, STATE

- Using FPDS as a Management
- and Market Analysis Tool
- 2007 FACE

- June 19 and 20, 2007

## WELCOME

- Glenn G. Perry
- Senior Procurement Executive
- Department of Education
- 202-358-0232
- Glenn.Perry@ed.gov

- Julie Basile
- Procurement Analyst
- OMB, OFPP
- 202-395-4821
- JBasile@omb.eop.gov

- Lisa Romney
- Procurement Analyst
- DOD, DPAP
- 703-602-8675
- Lisa.romney@bta.mil

- Jan Visintainer
- Department of State
- Competition Advocate
- 703-516-1693
- Visintainerjl@state.gov

## A secure business environment that facilitates and supports cost-effective acquisition of goods and services in support of agency mission performance

- A secure **business** environment that **facilitates and supports** cost-effective acquisition of goods and services in support of agency mission performance

- Create a simpler, common, integrated **business process** for buyers and sellers that promotes **competition**, **transparency** and **integrity**.
- Increase **data sharing** to enable better **business decisions** in procurement, logistic, payment and performance assessment.
- Take a **unified approach** to obtaining
- modern tools to **leverage investment**
- costs for business related processes.

**IAE Partner/OMB agreement Feb 2002**

**A shared services environment**

## FPDS History

- Public Law 93-400: reporting procurement data to FPDS began
- in 1978 for FY 1979 data
- 	- each agency created a feeder system (or two) for this
- 	- to collect and report socio-economic data related to contract awards
- Modernization of FPDS began on 10/1/03
- Single authoritative repository for federal procurement spending data
- Provide transparency and visibility of contracts
- Free public access to data
- Award data available within hours of award (except during wartime, DOD has 90 day delay)
- FAC 2001-18  FAR 4.6 established reporting requirements for covered departments and agencies (effective10/1/03 )

## FPDS Vision

**Transparency and visibility** into government contracting
- Contracting information across the federal spectrum in real time, down to the contract action
- Powerful business **decision-making tool** for the contracting community
- Agencies can view all data and analyze trends for contract management and market research
- Foundation for **standardizing contracting processes**
- Policy changes can be made in one tool and utilized across the federal enterprise
**Self-service**, web accessible reporting tool
- Congress, press, state government officials, IG & auditors, FOIA offices, GAO, etc.

## IAE Systems Share Data

## To Be Added...

## Future State

## FPDS Is Still Top Priority for OFPP

- OFPP memo issued 3/9/07 makes federal Chief Acquisition Officers responsible for accuracy of data input
- Verification and validation process required to enable annual certification of accuracy in December
- Agency contract writing systems must improve applications so data is entered correctly the first time
- FPDS data provides:
- Procurement data for federal agencies and contractors to make business decisions
- A source of contract spending data
- Public access to contract data only
- Accurate data will help agencies meet requirements of the new transparency law

## Proposed by Senators Tom Coburn (R-Okla.) and Barack Obama (D-Ill.)
Signed by President Bush on 9/26/06
To reduce wasteful and unnecessary spending
Requires that OMB establish a free, public, online database containing full disclosure of all entities and organizations receiving federal funds by 1/08
Will include data sourced from FPDS-NG, eSRS, grants.gov, and loans
Pilot program for subcontract award data only - scheduled to begin this summer 

- Signed by President Bush on 9/26/06
- To reduce wasteful and unnecessary spending
- Requires that OMB establish a free, public, online database containing full disclosure of all entities and organizations receiving federal funds by 1/08
- Will include data sourced from FPDS-NG, eSRS, grants.gov, and loans
- Pilot program for subcontract award data only - scheduled to begin this summer

- Federal Funding Accountability and Transparency Act of 2006

## “I Don’t Care About This Data!”

- “I Don’t Care About This Data!”

| I used to say the same thing...
But then again, I could never see it or use it.  It made no difference to my life, office, or my staff.
It offered no help for my workload or my ability to supervise/manage.  It did not help me predict PALT, find sources, or located other contracting officers.
Now - the data is a crucial part of the overall contracting process.
You have every right to see it, use it, and fix it.  You will be the one to defend it. 
Here are eight ways you can USE the information: | YOUR...
Customer visits
Performance review
Workforce and workload analysis
Scorecard metrics
Accountability
Market research
Compliance monitoring
Topical awareness & training – such as: which service contracts are included in the performance based acquisition statistics; and when to check the Clinger-Cohen Act box |
| --- | --- |

## DATA INTEGRITY 
BEGINS WITH YOU!

**BEGINS WITH YOU!**

## Reference Material

- Reference Material

- Reference Information

- FPDS Users Manual (May, 2006)
- Informatica Ad Hoc Reports Quick Start Guide (January, 2006)
- Informatica Standard and Ad Hoc Reports Training Manual (February, 2007)

- _http://www.fpds-ng.com/downloads.html_

- List of Valid Contracting Offices
- FPDS Reference Data Information (including PSC, NAICS, agency codes and more)
- FPDS Product and Service Code Reference Information

## BPN (Business Partner Network) - Deploy a single point of registration and validation of supplier data accessed by all agencies. Involves CCR, ORCA, eSRS, and EPLS 
Acquisition Information Reporting (AIR) - Implement a central point for consolidated collection and access of statistical and management information related to Government acquisitions. Focuses on FPDS-NG
eMarketplace - Create online directory of interagency tenders to simplify and facilitate leverage of Government buying.  Involves FBO, FedTeDS, and WDOL.gov 
Standard Transactions -  Develop a standard glossary and vocabulary to facilitate exchange of data between and within agencies 	

**Acquisition Information Reporting (AIR)** - Implement a central point for consolidated collection and access of statistical and management information related to Government acquisitions. _**Focuses on FPDS-NG**_
**eMarketplace** - Create online directory of interagency tenders to simplify and facilitate leverage of Government buying.  Involves FBO, FedTeDS, and WDOL.gov
**Standard Transactions** -  Develop a standard glossary and vocabulary to facilitate exchange of data between and within agencies

- Integrated Acquisition Environment (IAE) E-Gov Objectives

## How To’s

- A Toolkit of Practical

## Step by Step Procedures

## Step by Step Procedures

## Successful Example of How This Process Worked

- As an acquisition official who submits data to FPDS
- As a member of congress, a member of the public or a government official who does not submit data
- After registering, you will receive an e-mail notification confirming access

**Go to http://www.fpds.gov to Register as a User**

## Standard Reports

## Contractor Search - Total Actions and Dollars for a Given Contractor 

## Process Outcome

**Search** **Results**

## INTEGRATED ACQUISITION ENVIRONMENT (IAE) ACRONYNMS AND URLS

- AbilityOne (Formerly JWOD):
- www.abilityone.gov
- Acquisition Central:
- www.acquisition.gov
- BPN:  Provides  web interface of the
- shared systems that contain supplier data
- www.bpn.gov
- CPARS: Contractor Performance Assessment Reporting System (DOD)
- www.cpars.navy.mil
- CCR:  Central Contractor Registration (includes grantees)
- www.ccr.gov
- CPS:  Contractor Performance System (civilian agency)
- http://cps.od.nih.gov/
- eSRS:  Electronic Subcontracting Reporting System
- www.esrs.gov
- D&B:  Dun and Bradstreet
- http://fedgov.dnb.com/webform/
- DOD EMALL:  Online purchasing partner
- https://emall6.prod.dodonline.net/main/

- NASA SEWP: (Solutions for Enterprise-Wide Procurement)
- GWAC (Government-Wide Acquisition Contract)
- www.sewp.nasa.gov/
- ORCA:  Online Representations and Certifications Application
- www.bpn.gov/orca/
- PPDB:  NASA Past Performance Data
- Base [No pubic access web site]
- PPIRS:  Past Performance Information Retrieval System
- www.ppirs.gov
- SBA: Validates business size, 8(a) Hub zone and SDB status
- www.sba.gov/GC
- TIN:  Taxpayer Identification Number
- www.fms.treas.gov/tinpolicy/
- VetBiz:  DOL Veterans' Employment and Training Service
- www.vetbiz.gov
- WDOL:  Wage Determinations OnLine
- www.wdol.gov/

- EEO Registry:  National Pre-Award Registry
- www.dol-esa.gov/preaward/
- EPLS:  Excluded Parties Listing System
- www.epls.gov/
- FBO:  Federal Business Opportunities (FedBizOpps)
- www.fedbizopps.gov/ or www.FBO.gov
- FedReg:  Federal Agency Registration
- www.bpn.gov/far/
- FedTeDS:  Federal Technical Data Solution
- www.fedteds.gov/
- FMS TOP:  Financial Management Service
- Treasury Offset Program
- www.fms.treas.gov/debt/top.html
- FPDS:  Federal Procurement Data System https://www.fpds.gov/
- GSA Advantage:  Online purchasing partner
- www.gsaadvantage.gov
- IAE: Integrated Acquisition Environment
- www.acquisition.gov
- NABA Directory:   Native American Business Alliance Directory
- http://www.native-american-bus.org/austinTetra.html
- NIH IntraMall:  Online purchasing     partner
- http://www.biospace.com/nihnew.aspx