# Presentation: 639354

## Federal Aviation Administration FEDERAL SURPLUS PERSONAL PROPERTY DONATION PROGRAM FOR PUBLIC AIRPORT PURPOSES 

- This Program provides for the acquisition of Federal surplus personal property by public airports, under the sponsorship of the Federal Aviation Administration.

## Program Authority

- 	**The basic authority for donation programs is the Federal Property and Administrative Services Act of 1949, as amended.  This act, and related statute 49 USC 47151-47153,**** **** authorize the Administrator of General Services to transfer surplus personal property for donation to nonFederal public agencies and other specifically designated recipients.  The major categories of eligible recipients are:**
** **
** ****Public Agencies  **
** ****Nonprofit Educational and Public Health Activities, including**
**	**** ****Programs for the Homeless**
** ****Nonprofit and Public Programs for the Elderly**
** ****Public Airports**
** ****Educational Activities of Special Interest to the Armed Services**
** **
**	****Any State, political subdivision, municipality, or tax-supported institution may receive surplus personal property through donation for use in the development, improvement, operation, or maintenance of a public airport**.

## ABOUT THE PROGRAM FEDERAL SURPLUS PERSONAL PROPERTY DONATION PROGRAM enables certain nonFederal organizations to obtain personal property the Federal Government no longer needs.  

## What is Personal Property

**Personal property includes all types and categories of property , including such items as hand and machine tools, office machines and supplies, furniture, appliances, medical supplies, hardware, clothing, motor vehicles, construction equipment, textiles, communications and electronic equipment.  It is offered on an “as is, where is” basis, without warranty of any kind.**

## EXAMPLES OF ALLOWABLE ITEMS FOR AIRPORT PURPOSES:

| Back Hoes
Aggregate Plants
Bituminous Equipment
Buckets
Concrete Producing Equipment
Cranes
Earth Boring Equipment
Graders and Attachments
Land Clearing Equipment
Pile Driving Equipment
Rollers
Trucks
Tractors
Trenching Machine
Sweepers 
Rollers
 | Mowers
Concrete Mixers
Asphalt Kettles
Air Compressors
Rakes
Blitzers
Dump Trucks
Trucks
Tractors
Jeeps
Snow Plows
Fire Trucks
Crash Trucks
Approach Lights
Boundary Lights
Wind Cones

 | Wind Socks
Tetrahedrons
Wind Tees
Segmented Circles
Wind Direction Indicators
Cable
Arresting Barriers
Blast Fences
Fencing
Utility Systems/Components
Buildings
Hangars
T-hangars
Radio Equipment
Navigational Aids |
| --- | --- | --- |

## Exceptions

**Items not on this list may be obtained, if available, by submitting a written statement explaining why they are needed.  Such justification should reveal the present inventory of similar airport equipment, the specific use for which the items are requested, the procedures to be relied on to assure their continued availability for airport purposes, and the means by which they will be maintained in serviceable condition.**
**The FAA, in certifying an airport owner’s need for specific items, will consider relevance to airport facilities, and capability by the airport owner to maintain the requested item.**

## Excluded from the Program are such items as:

** ****Land or other real property**
** ****Certain naval  vessels**
** ****Surplus aircraft**
** ****Records of the Federal Government.**

## Must be Need for the Property.

-    **To be eligible there must be an airport need for each requested item.  Requests received from a public airport will be checked against the inventory record of surplus property previously conveyed to the same airport.****  **

## Need must be Direct.

**    ****The need for the item must be one which the item can directly fulfill.  Surplus personal property--unlike surplus real property--will not be recommended for donation in order to permit the owner to derive revenue, even for an airport, by renting or using it for a nonairport purpose.  In this connection, property required by an aeronautical activity (e.g., engine stands, aircraft starters, wing jacks, etc.) will not be recommended by FAA since such property is not directly needed to develop or maintain the airport.  In fact, an airport manager/fixed-base operator who received such property would have an unfair competitive advantage over other fixed-base operators.**** **

## APPLICATION PROCESS

**Public Airport sponsors requesting to apply for screening privileges, should contact the **_[Airports District Office (or Division) serving your region ](http://www.faa.gov/arp/regions.cfm?nav=regions)__- to the attention of the Surplus Personal Property Program Coordinator._**  You will be provided with an application package to complete and submit.**
**All applications **_**must**_** be sanctioned by the Airport Manager or Airport Advisory Board.**
** **

## First Screener ID, then GSAXcess Access Code

**Once you have received your screener authorization, the GSAXcess Access Code request form will be processed via e-mail.  Upon approval by the FAA National Utilization Officer, GSA will provide the access code, **_**only**_** to you, via e-mail message. **

## WHAT IS GSAxcess?

**    ****GSA's Personal Property System is called GSAXcess and is the interface for the Federal Disposal System (FEDS). This system maintains records of all Excess and Surplus personal property reported to GSA by all federal agencies. GSA has enhanced the system to provide internal screening to authorized Federal agencies via the Agency Asset Management System (AAMS).**** **

## The General Services Administration (GSA) has implemented a number of changes to the system, improving access by authorized participants in the Federal Surplus Personal Property Program for Public Airports.  Accordingly, this requires changes in the procedures by which the Federal Aviation (FAA) Administration facilitates participation by airport screeners.

## FEDS System Training and Use

**Once FAA has authorized screening privileges, and facilitated assignment of the GSAXcess Access Code, it is up to the screener to acquire user knowledge from GSA.**
**Likewise, it is the function of GSA to provide user information to accommodate fluent use of the system.**

## Holding Agencies include:

**U.S. Bureau of Land Management**
**Bonneville Power Administration**
**U.S. Fish & Wildlife**
**U.S. Forest Service**
**U.S. Bureau of Reclamation**
**U.S. Department of Labor**
**U.S. Department of Energy**
**U.S. Department of Justice**
**U.S. Department of Defense**
**And others**

## SCREENING AND FREEZING

**The need to travel to holding agencies has been minimized, as screening for, and acquisition of Federal Surplus Personal Property will be achieved on-line, using the FEDS system.  It is recommended that you study the FEDS User Guide provided at: **
- _[http://apps.](http://apps.fss.gsa.gov/Manuals/Feds_Users_guide)__[fss](http://apps.fss.gsa.gov/Manuals/Feds_Users_guide)__[.](http://apps.fss.gsa.gov/Manuals/Feds_Users_guide)__[gsa](http://apps.fss.gsa.gov/Manuals/Feds_Users_guide)__[.](http://apps.fss.gsa.gov/Manuals/Feds_Users_guide)__[gov](http://apps.fss.gsa.gov/Manuals/Feds_Users_guide)__[/Manuals/Feds_Users_guide](http://apps.fss.gsa.gov/Manuals/Feds_Users_guide)_.

## What About Standard Form 123?

**Standard Form (SF) 123, is the transfer document formerly submitted by the authorized screener to the FAA via FAX.  This step has been eliminated.  GSAXcess creates the transfer document after allocation by GSA.  The  GSA Allocation Property Officer forwards to the FAA Surplus Personal Property Coordinator to implement approval for receipt of the property requested.**

## GSAXcess Availability

**GSAXcess is available to authorized users on weekdays from 7 a.m. to 8 p.m. Eastern time. The **_[FEDS User Guide](http://apps.fss.gsa.gov/Manuals/Feds_Users_guide)_** will show you how to become an authorized user and to learn how to report or acquire personal property.**** **

## Screening Period

**GSA XcessXpress compresses the former forty-two day screening process to one twenty-one day screening period, allowing federal agencies to move remaining assets to sales more quickly. This new process involves simultaneous screening, with both excess and surplus customers screening all available property while it is excess.**

## Donation Cycle

**GSAXcess represents no change for Federal customers.  It **_**does**_** implement major changes for our donation customers, as property allocated under GSAXcess will now be allocated on the first workday following the Surplus Release Date (SRD), as opposed to the sixth day previously.**

## Screening/Allocation

**For all customers, federal and donation, screening must be done prior to the Surplus Release Date (SRD).**
** **
**GSA Area Property Officers (APOs) will allocate property to federal customers during the cycle as is currently done.**
** **
**For donation customers, allocations will be made beginning the first workday following the SRD.**** **

## What is the DRMO?

**The Defense Reutilization and Marketing Office (DRMO) ensures that maximum access to property will be made available to  customers desiring physical screening.   Surplus customers (donees) can only receive property, once it has been declared surplus, at the completion of this twenty-one day period. This single screening period will follow any established internal agency screening period.**

## Pickup or Shipping Arrangements

**Surplus personal property at the various disposal locations is under the jurisdiction of the PDO at military installations and Area Property Officers at the GSA regional offices.**
**It is the responsibility of the applicant or its agent to make arrangements with the PDO or the Area Property Officer; whichever is appropriate, for pickup or shipment of the property.  Instructions for pickup or shipping should be inserted on transfer order.  Generally the holding agency will retain the property for a period not to exceed 14 calendar days after the SRD.**

## Failure to Pick-Up....

**If the fully approved application is not received within the 14-day period or pickup is not accomplished within 14 working days following GSA allocation, other disposition of the property may be made by the GSA Allocating Officer.  Accordingly, the GSA Allocating Officer should be alerted to the arrival of an application if expiration of the time period is imminent.  Repeated failures by public airports and other qualified property recipients to remove property within the required timeframe may have a negative impact for the violator in the GSA allocation process.**** **

## FROM THE SCREENER’S VIEWPOINT

- The following was created by Phil Cummings (Coeur d’Alene, Idaho), in 1997, and provides information from the vantage point of the screener. Although the system has undergone changes since that time, the information remains valid.

## THE REALITY OF FEDERAL SURPLUS

- <date/time>

**THE REALITY OF FEDERAL SURPLUS**

- Provided by:
- Phillip Cummings
- Coeur d’Alene Airport

## SURPLUS SCREENINGISN’T ALWAYS EASY

## DRMOs OPERATED BY D. O. D.

- Not all are located in supply depots with new issue items going to surplus
- Conversely, they aren’t all scrap yards
- Most items are serviceable in part, or in whole

## ELECTRONIC EQUIPMENT

- MOST OF THESE ITEMS ARE SERVICEABLE BUT
- OUTDATED

- COMPUTERS
- COPIERS
- NOISE MONITORING EQUIPMENT
- D.B. METERS
- “O” SCOPES
- SHOP ANALYZERS
- ELECTRONIC METERS

## SHOP EQUIPMENT

- Welders
- 		(mig, gas, arc)
- Jacks
- Dual Wheel Lifts
- Transmission Jacks
- Hydraulic Presses

- Lathes
- Drills
- Mill Compressors
- Hand Tools
- Calibration Equipment
- Miscellaneous
- Nuts, bolts, wire, rope, etc...

## HEAVY EQUIPMENT

- SNOW BLOWERS
- LOADERS
- GRADERS
- DOZERS
- MOWERS
- FORK LIFTS

## UTILITY VEHICLES

- EVERY SHAPE AND SIZE
- PANEL VANS
- PICK UP TRUCKS (1/4, 1/2, 3/4, 1Ton, 4x4)
- LIGHT TRUCKS
- LIFT TRUCKS

## COEUR D’ALENE AIRPORTSOME SURPLUS EQUIPMENT IN SERVICE

## HAILEY/FRIEDMAN MEMORIAL AIRPORTSOME SURPLUS EQUIPMENT IN SERVICE

## IMPORTANT INFORMATION

- 1)	 Be sure to track _all_ your paperwork.....
- 2) Some items will need written justification.
- 3) You can transfer items from one donee to another donee.
- 4)	Horse trading with other government entities is legal, but track the value of the trade or in-kind service.
- 5)	You cannot budget around surplus.
- 6)	Work together with other Airports, GSA, State Agencies, and the FAA.
- 7)	You do get out of it what you put in it.