# Presentation: 694411

## Distance Learning Options

- A Presentation for the
- Bimonthly Records and Information Discussion Group
- October 21, 2004

## My Name is...

- Andy PotterArchivistNARA’s Northeast Region(413)236-3605andy.potter@nara.gov

## NARA’s Strategic Directions 

- Records Management Redesign (RMI) includes expanded training opportunities:
- Introduce new tools and techniques that will connect RM more directly to agency business programs and priorities
- Support and assist agency RMOs in providing training and support to key staff throughout their agencies

## Supporting the RMI

- In support of the RMI,  NARA’s National RM Program will offer selected training classes to national audiences through a variety of distance learning formats.

## NARA’s Records Management Training

- NARA's National Records Management Training Program covers all aspects of current law, regulation, policy, procedure, and official guidance related to records management (RM) in the Federal Government.

## Videoconference
Teleconference
virtual classroom
online, web-based 
and broadcast. 

- Teleconference
- virtual classroom
- online, web-based
- and broadcast.

**Supporting the RMI**

## NARA’s Records Management Webinars

- The technology-based Webinar is one part of the expansion of  NARA’s RM training program
- Using the webcast technology to offer webinars combines web-based, real-time interaction with a teleconference to deliver distance learning in an affordable, easy-to-use package

## During Fiscal Year 2004, the National Records Management Training Team (NRMTT) organized and delivered two successful Webinars to the Federal community 
NARA’s Northeast Region offered the two sessions called “E-mail as a Federal Record:  The Basics.” 

- NARA’s Northeast Region offered the two sessions called “E-mail as a Federal Record:  The Basics.”

**NARA’s Records Management Webinars**

## Promoted solely through the use of e-mail to regional records management contacts, both sessions were filled within 24 hours.
Strong interest on the part of NARA’s records management customer base for this type of presentation. 

- Strong interest on the part of NARA’s records management customer base for this type of presentation.

**NARA’s Records Management Webinars**

## The sessions were designed as short, topical sessions, giving a brief overview of the subject. 
Participants were provided with a URL to access the Internet and a toll-free teleconference number.

- Participants were provided with a URL to access the Internet and a toll-free teleconference number.

**NARA’s Records Management Webinars**

## Participants log into the Web site and join the meeting online. 
chat window, 
presentation window
a participant window that allows them to "virtually" raise their hands
a polling feature can be used to capture feedback on the session. 

- chat window,
- presentation window
- a participant window that allows them to "virtually" raise their hands
- a polling feature can be used to capture feedback on the session.

**NARA’s Records Management Webinars**

## Audio is provided through a toll-free teleconference line. 
Most participants sat at their own computers but some sites used their conference rooms so that more staff could see and listen to the presentation. 

- Most participants sat at their own computers but some sites used their conference rooms so that more staff could see and listen to the presentation.

**NARA’s Records Management Webinars**

## Feedback was very positive. 
A participant from the Coast Guard said “This morning’s presentation was great.” 
Another from EPA said “It is a great way of attending sessions!...I would be very interested in attending future webinars! I can not always get out to meetings.  The feature of not having to leave the office but being able to attend is great!”

- A participant from the Coast Guard said “This morning’s presentation was great.”
- Another from EPA said “It is a great way of attending sessions!...I would be very interested in attending future webinars! I can not always get out to meetings.  The feature of not having to leave the office but being able to attend is great!”

**NARA’s Records Management Webinars**

## Fiscal Year 2005 will be the pilot year for a national program of webinars in support of NARA RMI goals: 
Topical webinar sessions conducted by NARA Headquarters and Regions;
National Records Management Training Program Introduction sessions;
Partnering with agencies in developing sessions tailored to specific agency needs.

- Topical webinar sessions conducted by NARA Headquarters and Regions;
- National Records Management Training Program Introduction sessions;
- Partnering with agencies in developing sessions tailored to specific agency needs.

**NARA’s Records Management Webinars**

## Topical Webinar Sessions

- Sessions that build on the success of the FY 2004 pilots:
- E-mail will be included as a topic with at least three more topics to be identified,
- The sessions will be designed to last no more than 45 minutes and include no more than 25 participants,
- Presented free-of-charge for agency managers and staff.

## Training Program Roll-out 

- NARA is introducing a significant change in the curriculum and methods it uses to provide records management training for customer agencies.
- Webinar format allows agency RM staff to become familiar with the new curriculum and methodology.

## Partnering with Agencies

- The webinar approach is perfect for the tailored delivery of agency-specific records management information throughout a Federal agency’s organizational structure.
- NARA can provide a significant tool to assist agencies with developing a comprehensive records management program.

## NARA will work with agencies to identify and create web-based training using the webinar format in support of:
schedule implementation roll out, 
records freeze implementation, 
program support, 
Agency-specific inventory projects 
and other agency records management issues and concerns. 

- schedule implementation roll out,
- records freeze implementation,
- program support,
- Agency-specific inventory projects
- and other agency records management issues and concerns.

**Partnering with Agencies**

## Thank you very much.