# Presentation: 301143

## Monthly Status Reporte-Payroll

**Ona Elliott, Project Manager**
**256-544-7342**
**Month Ending: March 2004**

**Notes:**
The Title Page is not derived from ERASMUS.  It includes the IFMP Project name, NASA Project Manager Name, NASA Center, and MSR Date.

## Table of Contents

**Summary Status**
**Accomplishments**
**Activities in Progress**
**Project Key Schedule/Activities Metrics**
**Cost Estimate****	****	**
**Top 5 Issues**
**Backup**

- Project Name

- mm/dd/yy

**Notes:**
Starting with the Table of Contents (page 2) include Page Number, Project Name, and MSR date in the footer of the slides.

This slide is not derived from ERASMUS.

Please follow this agenda for presentation order and content. Please utilize the “Reference Material/Backup” section for supplemental charts you would like to include.

## Summary Status

- * Interface Priority Categories -  (1) critical for payroll processing, (2) critical for business operations, and (3) necessary but not critical for business continuity

- Project Name

- mm/dd/yy

**Accomplishments**

**Completed Simulation Parallel Test 1**
- Goals
- Familiarize the agency team with the process of conducting a simulation parallel test
- Test the load of the Time and Attendance data, and the Errors and Missing process
- Test HR and Payroll transactional processing and track end-to-end processing for sampling of employee records (time and attendance, FPPS Entry, PayCalc, Labor Cost )
- Complete a true parallel test for one center (DFRC)
- Produce Labor Cost, Transaction, and Combined files
- Accomplishments
- Successfully loaded the Time and Attendance data from WebTADs and successfully completed the verification of the data
- Completed the true parallel test for DFRC, with the results of a total difference of $74.26
- Successfully validated approximately 70% of all the identified bi-weekly pay processing functions with the remaining 30% scheduled for simulation 2

- Project Name

- mm/dd/yy

**Notes:**
The Accomplishments chart shall be the ERASMUS Accomplishments chart (or PowerPoint equivalent) and shall not be more than 1 page.  It shall identify major accomplishments since the last MSR.  

All projects, including the IPO, are limited to one page.

**Accomplishments**

**Communications**
- DOI has committed to providing all of the CRs in time for NASA to adequately test before go-live
- The NEBA, Workforce Flexibility, and Awards Interface CRs will not be available until Parallel 2  (these CRs were originally requested for Parallel 1 because they impact pay;  they were moved to Parallel 2 because of hours required for development and incomplete requirement specifications)
- Submitted budgetary guidance to centers concerning e-Payroll cost estimates and funding responsibilities
**Historical Data Conversion**
- Completed all software development for conversion of historical data
- Test files have been sent to the DOI datamart team and 4 of the main files have been loaded successfully with the remaining scheduled for completion around the first parallel
** ****Change Management **
- Outlined the help desk process with the functional and technical leads
- Completed analysis of the need for system access forms and their affect on CM
- Completed majority of e-Payroll Agency sponsored training
- HR (100%)
- Payroll (90%)

- Project Name

- mm/dd/yy

**Notes:**
The Accomplishments chart shall be the ERASMUS Accomplishments chart (or PowerPoint equivalent) and shall not be more than 1 page.  It shall identify major accomplishments since the last MSR.  

All projects, including the IPO, are limited to one page.

## Activities In Progress

**Simulation Parallel 2 scheduled for week of April 19, 2004**
- Main goal to test additional key processes not covered in simulation 1, pretest some of the center and agency level interfaces, and to monitor the flow of data from T&A Load, through PayCalc, and Labor Cost Generation for 8 of the 10 centers
**Preparation for Simulated Parallel 3 May 14-26, 2004**
- Simulation 3 will contain a complete simulated parallel of all centers
**Conducting Center external testing in preparation for formal parallel testing (April 20-23, 2004)**
- Validation of user access
- Validation of printing
- Validation of security
- Validation of transactional processing
**Key Communication Events**
- Center Face to Face meeting schedule for May 6, 7 2004 to discuss upcoming formal parallel testing and to present our final "To Be" processes
- Steering Committee Meeting scheduled for April 30, 2004 (e-Payroll Status and "Authorization to Proceed" )
- Center Test Readiness Review

- Project Name

- mm/dd/yy

**Notes:**
This Activities in Progress chart shall be the ERASMUS Current Status chart (or PowerPoint equivalent) and shall be limited to one page.  The chart shall identify major activities in work or planned over the next 60 days.

All Projects, including the IPO, are limited to one page.

## Activities In Progress (cont.)

**ICD Status**
- All Center Level ICDs 93% Complete (13/14)
- JSC - NEBS (90%)
- Common ICDs are 87% Complete (13/15)
- Awards Inbound - Pending DOI Design completion (75%)
- MSFC Labor (90%) (with customer)
- Agency ICDs are 82% complete (18/22)
- Workforce Information Management System (WIMS)(80%)
- Agency Table Data Files (80%)
- Competency Management System (CMS)(80%)
- Incident Reporting Information System (IRIS)(80%)
**RCD Status**
- All center-specific RCDs have been completed and submitted for review
- Goddard – 15
- Langley – 10
- Agency RCDs 40% Complete (12/30 Approved, 7 Awaiting Approval, 11 In process)

- Project Name

- mm/dd/yy

**Notes:**
This Activities in Progress chart shall be the ERASMUS Current Status chart (or PowerPoint equivalent) and shall be limited to one page.  The chart shall identify major activities in work or planned over the next 60 days.

All Projects, including the IPO, are limited to one page.

## Activities In Progress (cont.)

**FPPS Security ***** *****  **
- John Ray from the NASA CIO office and Mark Stover from IFM Security to meet with DOI security to review infrastructure and practices on May 4&5, 2004.  The review of this assessment will be part of the authority to proceed meeting with the e-Payroll Steering Committee on April 30, 2004
- A stay has been issued for the court ordered injunction disconnecting DOI from the internet. DOI has been reconnected to the Internet and email has been reestablished
- Completing user role mapping and definition of agency and center system administration responsibilities
**Change Management**
- Inform the Legal offices of the changes in the court ordered deductions process
- Start a level-2 assessment for the RO Web Based Training

- Project Name

- mm/dd/yy

**Notes:**
This Activities in Progress chart shall be the ERASMUS Current Status chart (or PowerPoint equivalent) and shall be limited to one page.  The chart shall identify major activities in work or planned over the next 60 days.

All Projects, including the IPO, are limited to one page.

## Project Key Schedule Activities Metrics

- Project Name

- mm/dd/yy

**Notes:**
This is not an ERASMUS chart.  All projects will develop a chart that shows their planned milestones for the current fiscal year, their actual completion rate each month and calculate the % completed.

## e-Payroll Cost Estimate

- Project Name

- mm/dd/yy

## Key e-Payroll Issues 

- Project Name

- mm/dd/yy

**Notes:**
RETIRED issue: – Training for Full Cost, Budget Formulation and Core Financial upgrades will occur at the same time
	Staff may not be available to attend all needed training 
Staff may get too much information at one time to focus
	Developed plan to coordinate and leverage training efforts
Conducted Full Cost Pilot and include CC key CF subject matter experts (SME) and Code B Budget participants
Conduct Full Cost train-the-trainer with CC key CF SME/ Agency Sub-process Leads

## Reference / Backup

- BACKUP

- Project Name

- mm/dd/yy

**Notes:**
This section should include any backup or reference charts that typically aren’t discussed during the review.

## e-Payroll Budget Information 

**Total Agency Cost****	****	****	****7,500K**
**Estimated Cost To Date (2,575K)****	****	**
**Amount Received To Date****	****	****5,700K**
**	****	****	****	****	****----------**
**Balance****	****	****	****	****1,800K****	****	****	**
**Project Reserve Funding Allocation**
- Possible Increase in DOI estimates for CR development
- Post Implementation Activities
- Implementation Contingency Plans

- Project Name

- mm/dd/yy

**Notes:**
RETIRED issue: – Training for Full Cost, Budget Formulation and Core Financial upgrades will occur at the same time
	Staff may not be available to attend all needed training 
Staff may get too much information at one time to focus
	Developed plan to coordinate and leverage training efforts
Conducted Full Cost Pilot and include CC key CF subject matter experts (SME) and Code B Budget participants
Conduct Full Cost train-the-trainer with CC key CF SME/ Agency Sub-process Leads