# Presentation: 219113

## Module 2:Pre-Event Planning

## Learning Objectives

Identify key components of pre-event planning

Match the key components of pre-event planning to the characteristics of individual events

Relate the module material to events in your jurisdiction

- Identify key components of pre-event planning
- Match the key components of pre-event planning to the characteristics of individual events
- Relate the module material to events in your jurisdiction

## Pre-event planning must be   initiated as quickly as possible and should begin 12-18 months in advance, based on the nature of the event.

Regardless of the time available...certain foundations must be prepared in advance.

- Regardless of the time available...certain foundations must be prepared in advance.

## The secret of getting ahead is getting started. The secret
of getting started is breaking your complex overwhelming
tasks into small manageable tasks, and then starting on
the first one.

Mark Twain

*of getting started is breaking your complex overwhelming*
*tasks into small manageable tasks, and then starting on*
*the first one.*
- Mark Twain

## Key Components of Special 
Event Planning

Developing the event mission or charter

Clearly defining the security leadership

Developing partnership agreements

Resolving legal authority issues

Developing the organizational structure

**Event Planning**
- Developing the event mission or charter
- Clearly defining the security leadership
- Developing partnership agreements
- Resolving legal authority issues
- Developing the organizational structure

## #1:  Mission Statement or Charter

A written and approved mission statement or
charter provides the lead agency with:

Authorization to perform

Clear understanding of desired outcomes

Basis on which to form goals and objectives

Definition of boundaries or constraints

Message to the community

- A written and approved mission statement or
- charter provides the lead agency with:
- Authorization to perform
- Clear understanding of desired outcomes
- Basis on which to form goals and objectives
- Definition of boundaries or constraints
- Message to the community

## Evaluate the following mission statement:

Make the event successful – enjoyable for participants, but also safe and secure.

Question:
If necessary, how would you improve the statement?

*Make the event successful – enjoyable for participants, **but also safe and secure.*
**Question**:
- If necessary, how would you improve the statement?

## #2:  Security Leadership

Decide which agency is in charge—that is, which agency 
is responsible for:

Plan design and implementation

Legal and financial matters

Command and control

Crisis response and management

Public safety / private sector relations

- Decide which agency is in charge—that is, which agency
- is responsible for:
- Plan design and implementation
- Legal and financial matters
- Command and control
- Crisis response and management
- Public safety / private sector relations

## #3:  Partnership Agreements

Special events are characterized by a need for 
collaboration among public safety partners and
community stakeholders.

- Special events are characterized by a need for
- collaboration among public safety partners and
- community stakeholders.

**Personnel requirements**
-    Dedicated special event resources
-    Continued basic service delivery

## Develop partnership agreements with:

Other law enforcement/public safety agencies

Other city/county departments and agencies

Private security

Business community

Neighboring communities

- Other law enforcement/public safety agencies
- Other city/county departments and agencies
- Private security
- Business community
- Neighboring communities

## Private partnerships provide:

Knowledgeable security specialists

Technical specialists and resources

Support facilities and systems

Clear line of communication regarding concerns and expectations of the business community

- Knowledgeable security specialists
- Technical specialists and resources
- Support facilities and systems
- Clear line of communication regarding concerns and expectations of the business community

## A well-written memorandum of agreement (MOA) can serve to:

Clarify law enforcement powers

Quantify the commitment of assisting agencies

Define missions and operational functions

Clarify compensation issues regarding labor, equipment, and supply costs

Cover participating agencies’ employees under worker’s compensation for any injuries received during the event

- Clarify law enforcement powers
- Quantify the commitment of assisting agencies
- Define missions and operational functions
- Clarify compensation issues regarding labor, equipment, and supply costs
- Cover participating agencies’ employees under worker’s compensation for any injuries received during the event

## #4: Resolving Legal Authority

In resolving legal authority, the lead agency must:

Clearly state the authority of assisting agencies

Provide necessary immunities, privileges, and legal protections

Deputize officers as agents of 
   the jurisdiction if required

- In resolving legal authority, the lead agency must:
- Clearly state the authority of assisting agencies
- Provide necessary immunities, privileges, and legal protections
- Deputize officers as agents of
-    the jurisdiction if required

## #5: Developing the Organization Structure

         Appoint an event security director:

Dedicated representative from the lead agency

Authorized to oversee all planning aspects

Authorized to negotiate and sign MOAs

Reports directly to the chief executive or deputy

-          Appoint an event security director:
- Dedicated representative from the lead agency
- Authorized to oversee all planning aspects
- Authorized to negotiate and sign MOAs
- Reports directly to the chief executive or deputy

## Developing the Organizational Structure

Establish an executive steering committee
chaired by the event security director

and then...

Create subcommittees to address the key functional areas

- Establish an executive steering committee
- chaired by the event security director
*and then...*
- Create subcommittees to address the key functional areas

## Emergency Evacuation
Transportation / Traffic
Communications
Intelligence	
Critical Infrastructure
Legal Issues
Field Operations
Credentialing
Fire / EMS Services

- Transportation / Traffic
- Communications
- Intelligence
- Critical Infrastructure
- Legal Issues
- Field Operations
- Credentialing
- Fire / EMS Services

- Tactical Support / Crisis Management
- Managing Disorder
- Media Relations
- Training
- Prisoner Processing
- Airspace Security
- Budget & Logistics
- After-Action Evaluation

**Special Event Key Functional Areas**

## Conclusion

## 
Developing the event mission or charter

Clearly defining the security leadership

Developing partnership agreements

Resolving legal authority issues

Developing the organizational structure

- Developing the event mission or charter
- Clearly defining the security leadership
- Developing partnership agreements
- Resolving legal authority issues
- Developing the organizational structure

**Key Components of Special ****Event Planning**

## Tabletop Exercise:

Continuation of Module 1 Tabletop Exercise,
“Pre-Planning for Major Events”

- Continuation of Module 1 Tabletop Exercise,
- “Pre-Planning for Major Events”

## BREAK