# Presentation: 735700

## The New Electronic Depository Library ManualJanet M. ScheitleDirector, Office of Library Program PlanningSpring Conference20 April 2005

## New Electronic Depository Library Manual

**Purpose of Session**
- Report on our efforts to update the manual
- Explain what we envision as content
- Incorporate feedback from the community
- Outline steps for revision

## New Electronic Depository Library Manual

**Reasons for Revisions**
- Nature of program is changing
- Nature of our efforts is changing
- Consolidate several previous documents
- Refresh contents
- Document good practices, lessons learned

## New Electronic Depository Library Manual

**Process for Revising**
- Review and consolidate existing documents
- Advice of DLC and Depository community
- Cross-walk new to old
- Develop a draft framework
- Work with community
- Initial release by Fall conference

## 1 - ID Organization & Contacts
2 - Legal Requirements, Minimum Standards, & Policies
3 - Federal Depository Status
4 - Public Service 
5 - Depository Collections 
6 - Bibliographic Control
7 - Authentication & Version Control 
8 - Preservation 
9 - Housing 
10 - Staffing
11 - Partnerships
12 -Regional Services  
13- Virtual Depository
14 - Resources

**2 - Legal Requirements, Minimum Standards, & Policies**
**3 - Federal Depository Status**
**4 - Public Service **
**5 - Depository Collections**** **
**6 - Bibliographic Control**
**7 - Authentication & Version Control**** **
**8 - Preservation **
**9 - Housing**** **
**10 - Staffing**
**11 - Partnerships**
**12 -Regional Services  **
**13- Virtual Depository**
**14 - Resources**

**New Electronic Depository Library Manual**
**Comparison of Chapters**

**1 - Federal Depository Status **
**2 - Collection Development**
**3 - Bibliographic Control**
**4 - Maintenance **
**5 - Human Resources**
**6 - Physical Facilities**
**7 - Public Services**
**8 - Cooperative Efforts**
**9 - Regional Services **
**Exhibits**
**Appendix **
**A  - Glossary**
**B -  List of URLs**
**Index  **

**1 - Library Programs Services **
**2 - Collection Development **
**3 - Maps**
**4 - Electronic Publications**
**5 - Bibliographic Control **
**6 - Maintenance**
**7 - Depository Promotion**
**8 - Inspections **
**Appendix**
**A  - Core Collection**
**B -  Maps Available **
**C - Guidelines, Minimum Standards, Basic Collection **
**Index**

- Manual                            New Electronic Manual                   Instructions

## New Electronic Depository Library Manual

**Chapter 1: ID Organization and Contacts**

**Chapter 2: Legal Requirements, **
**Minimum Standards, Policies**

**ID Organizational Structure**
**Contact Center as main Point of Contact**
- Mon-Fri, 8-5
- (202) 512-1800 / Toll Free (866) 512-1800
- ContactCenter@gpo.gov

**Title 44, Chapter 19, Sec 1909**
**Minimum Standards **
**Policies**

## New Electronic Depository Library Manual

**Chapter 3: Federal Depository Status **

**Define FDLP**
**Purpose of the FDLP**
**Designation**
**Withdrawal **

## New Electronic Depository Library Manual

**Chapter 4: Public Service**

**Define Public Service**
**Public Service Functions**
**Access**
**Reference and Research Services to Users**
**Referrals**
**Circulation of Materials**
**Marketing to Users**

## New Electronic Depository Library Manual

**Chapter 5: Depository Collections**

**Chapter 6: Bibliographic Control**

**Purpose**
**Scope**
**Collection Development**
**National Collection**
**Collection Management**

**ILS and its Impact**
**Pushing Records **
**Future of Cataloging at GPO**
**Link to NC and NB**

## Chapter 7: Authentication, and Version Control

**New Electronic Depository Library Manual**

**Chapter 8:  Preservation**

**Authentication**
**Version Control**

**Definition**
**Process **
**Tangible Products**
**Electronic Products **
**Dark and Light Archives**

## Chapter 9:  Housing

**New Electronic Depository Library Manual**

**Chapter 10:  Staffing**

**Tangible collections**
- Current
- Historical
**Electronic collections**
**Shared Housing Agreements **(also Chapter 11)

**Responsible Officials**
**Staffing Levels**
**Training **

## Chapter 11:  Partnerships

**New Electronic Depository Library Manual**

**Chapter 12:   Regional Services **

**Content Partnerships**
**Service Partnerships**
**Hybrid Partnerships**

**Designation**
**Responsibilities of a Regional**
**Minimum Service/Performance for Regionals**

## Chapter 13:  Virtual Depository 

**New Electronic Depository Library Manual**

**Define an “almost” virtual depository**
**Characteristics**
**Requirements**
**Functions**
**Services**
**Support levels**

## Chapter 14:  Resources

**New Electronic Depository Library Manual**

**Resources**
- Tab A - Electronic Shipping List
- Tab B - Essential Title Shipping List
- Tab C - Administrative Notes
- Tab D - Selective Housing Agreement
- Tab E - Essential Titles Survey
- Tab F - Digitization Ranking Survey
- Tab G - Minimum Standards to be revised
- Tab H - Glossary
- Tab I -  Core Legacy Collection by Library Type

**Next Steps**
- Work with DLC
- Work with Depository community
- Incorporate feedback
- Target date for initial release Fall conference

**New Electronic Depository Library Manual**