# Presentation: 566050

## Overview of Office of Project Management and Job of the ATSS Contractor Project Monitors

**Overview of Office of Project Management ****and Job of the ATSS Contractor Project Monitors**

- Mahesh C. Jha, Ph. D.
- Project Manager

- Presented at
- Pre-proposal Meeting of Potential ATSS Contractors
- October 13, 20004

## Outline of the Presentation 

-  Role and Responsibilities of OPM
-  General Information
-  Program Areas
-  Activities of  Project Managers
-  Job of  SSC Project Monitors
-  Knowledge & Skills – requirements and expectations

## Purpose of the Presentation

-  Communicate the same message to all applicants
-  Providing project monitor support to OPM is probably the most critical and most expensive part of the contract
-  Provide an overview of work performed by OPM Project Managers and the assistance provided to them by the Contractor Project Monitors
-  Explain the desirable Qualifications, Skills and Traits for Project Monitors

## OPM – Role and Responsibilities 

-  Part of the Project Management Center of EERE
-  Work closely with HQ Program/Technology Managers to implement their programs and accomplish program goals by properly selecting and managing projects
-  Work closely with Golden OAFA Contract Officers & Specialists to make sure that projects are selected and managed in accordance with rules and regulations
-  Monitor technical progress and spending of the projects, providing incremental funds and keeping uncosted low
-  Make prudent use of ATSS Contractor Project Monitors in performing above tasks

## OPM - General Information 

-  An Assistant Manager, 3 Team Leads and 17 Project Managers (Federal Employees, Engineers and Physical Scientists), number expected to increase to 30 by 2007
-  Currently supported by 18 contractor staff
-  All housed in Suite 150, Building 15 – offices and cubicles, conference rooms, lunch room
-  Manage about 1000 projects for 8 EERE Programs (mostly cooperative agreements and grants)
- Annual Budget for Projects approaching $1 billion
-  Almost exclusive use of electronic communication

## Biomass (4)
Geothermal (1)
Hydrogen, Fuel Cells & Infrastructure (4)
Industrial Technologies, all but mining (6)
Solar (1)
Wind and Hydropower (1)
Weatherization & Intergovernmental (3)

- Geothermal (1)
- Hydrogen, Fuel Cells & Infrastructure (4)
- Industrial Technologies, all but mining (6)
- Solar (1)
- Wind and Hydropower (1)
- Weatherization & Intergovernmental (3)

**Program Areas**** ****(Number of Project Managers)**

## 
 Keeping current on HQ Program goals and plans
 Preparation of Solicitation Documents
 Proposal Evaluation and Project Selection
 Negotiation and award of grants/cooperative agreements
 Monitoring technical progress of the projects
 Monitoring project budget status
 Identification of problems and taking corrective actions
 Project Close Out
 Training – regulations, technical areas

-  Keeping current on HQ Program goals and plans
-  Preparation of Solicitation Documents
-  Proposal Evaluation and Project Selection
-  Negotiation and award of grants/cooperative agreements
-  Monitoring technical progress of the projects
-  Monitoring project budget status
-  Identification of problems and taking corrective actions
-  Project Close Out
-  Training – regulations, technical areas

**Activities of Project Managers**

##  Provide assistance to Project Managers (PMs) in       performance of their various tasks
 Prepare Drafts of Various documents for PMs
 Prepare timely and accurate PR packages, first step for  all project actions, follow through to final action 
 Enter project information in various data bases
 Monitor various databases, check for accuracy of data for assigned projects, take corrective actions
 Contact Recipients to get documents, reports, budget information as required
 Attend project & program related meetings and provide help in conducting such meetings, when asked

-  Prepare Drafts of Various documents for PMs
-  Prepare timely and accurate PR packages, first step for  all project actions, follow through to final action
-  Enter project information in various data bases
-  Monitor various databases, check for accuracy of data for assigned projects, take corrective actions
-  Contact Recipients to get documents, reports, budget information as required
-  Attend project & program related meetings and provide help in conducting such meetings, when asked

**Job of Project Monitors**

##  Basic and broad technical and business knowledge related to one or more of the programs (B. S. in engineering /physical science)
 Proficient in use of MS Office Suite and Outlook for communications, data entry and data processing, filing
 Multi-tasking ability with varying supervision from PMs and Contractor Supervisor, priorities, deadlines
 Good written and oral communication skills – dealing with PIs and Business Contacts of 50 to 100 projects
 Very good interpersonal skills – working with several PMs, Contract Officers/Specialists
 Details Oriented – following regulations, data entry
 Flexible Attitude – All projects and PMs are different

-  Proficient in use of MS Office Suite and Outlook for communications, data entry and data processing, filing
-  Multi-tasking ability with varying supervision from PMs and Contractor Supervisor, priorities, deadlines
-  Good written and oral communication skills – dealing with PIs and Business Contacts of 50 to 100 projects
-  Very good interpersonal skills – working with several PMs, Contract Officers/Specialists
-  Details Oriented – following regulations, data entry
-  Flexible Attitude – All projects and PMs are different

**Knowledge and Skills      ****Requirements & Expectations**