# Presentation: 288890

## High-Quality Supplemental Educational Services And After-School Partnerships Demonstration Program(CFDA Number:  84.287)CLOSING DATE: August 12, 2008

**Pre-Application Technical Assistance Teleconference **
**July 28, 2008**

- United States Department of EducationOffice of Innovation and Improvement

**Archived Information**

## Agenda

- Welcoming Remarks
- Program Purpose and Overview
- Eligibility and Absolute/Invitational Priority
- Selection Criteria
- Application Requirements
- Narrative and Budget Instructions
- Award Information
- Reporting Requirements
- GPRA Performance Measures
- Application Submission: Grants.gov
- Further Questions and Contact Information

## Purpose & Program Overview

**Purpose & Program Overview**

- The purpose of the **High-Quality Supplemental Educational Services and After-School Partnerships Demonstration **competition** **is to encourage partnerships between supplemental educational services (SES) programs and 21st Century Community Learning Centers (21stCCLC) projects in order to increase the academic achievement of low-income students in Title I schools who are at risk of not meeting challenging State academic standards.
- The Supplemental Educational Services (SES) and 21st Century Community Learning Centers (21stCCLC) programs are both authorized under the Elementary and Secondary Education Act of 1965, as amended, by the No Child Left Behind act of 2001 (ESEA).

## Eligible Applicants

**Applicants must be ****current recipients of 21stCCLC local grants that will provide services in the 2008-2009 school year and that (1) apply in partnership with one or more State-approved SES providers able to serve students in the grantee's LEA in the 2008-2009 school year, (2) serve students in an LEA that is identified by its State as in need of improvement or corrective action during the 2007-2008 or 2008-2009 school years, and (3) serve students enrolled in at least one Title I school identified as in need of improvement, corrective action, or restructuring during the 2007-2008 or 2008-2009 school years.**

## Absolute Priority

**Absolute Priority**

- To meet this absolute priority, the proposed project must be designed to:
- Serve as a national model that provides innovative approaches to after-school services by coordinating the academic services offered by SES programs with the after-school services offered by 21stCCLC programs.
- Provide or coordinate intensive academic after-school services to students who attend a Title I school in the LEA that is in its second year of improvement, in corrective action, or in restructuring, under section 1116 of the ESEA.
- Increase the number of students in the LEA receiving academic after-school services designed to improve their academic achievement.
- Provide or coordinate academic after-school services that are consistent with the instructional program of the LEA served and aligned with the academic standards of the State in which the LEA is located.
- Collect data on student eligibility, enrollment, and participation in the academic after-school services provided by the project, as well as pre- and post-intervention test data.

## Invitational Priority

**Invitational Priority**

**(1)**_** Academic After-School Services for High School Students**_
- 	To meet this priority, the proposed project must be designed to provide after-school services aimed at improving the academic achievement of high school students.
**(2) **_**Faith-Based and Other Community Organizations as SES Providers**_
- 	To meet this priority, the applicant must include as a partner one or more SES providers that are faith-based or other community organizations.

## Selection Criteria

**Selection Criteria**

- Quality of the Project Design
- Adequacy of Resources
- Quality of Management Plan
- Quality of Project Evaluation

## Selection Criteria

**Selection Criteria**

**Quality of the Project Design (up to 35 points).**
- In determining the quality of the design of the proposed project, the
- Secretary considers the extent to which the proposed project consists of
- a _**comprehensive plan**_ that includes a description of:
- The demonstrated need to be met, including the academic and after-school needs of the students, schools, and LEAs to be served.
- The objectives and expected outcomes designed to address the need described under paragraph (b)(i) of this selection criterion.
- The after-school academic services to be provided or coordinated by the applicant and its partner entities, and the extent to which those services will meet the requirements of the absolute priority described in this notice.

## Selection Criteria

**Selection Criteria**

**Adequacy of Resources (up to 15 points).**
- In determining the adequacy of resources for the proposed project, the Secretary considers the following factors:
- The adequacy of the instructional program to be provided to students, including the extent to which the program is intensive, research-based, consistent with the instructional program of the LEA served, and aligned with State academic standards.
- The relevance and demonstrated commitment of each partner in the proposed project to the implementation and success of the project.
- The extent to which costs are reasonable in relation to the number of persons to be served and services to be provided.

## Selection Criteria

**Selection Criteria**

**Quality of Management Plan (up to 25 points)**
- The adequacy of the management plan to achieve the objectives of the proposed project on time and within budget, including clearly defined responsibilities, timelines, and milestones for accomplishing project tasks.
- The adequacy of the management plan in explaining the planning, coordination, implementation, management, and oversight services that the applicant and its partner entities will provide or coordinate for the proposed project, including an explanation of the role of the 21stCCLC grantee, LEA, SES provider(s), school principals, teachers, other partner entities, parents, and members of the community in the proposed project.
- The extent to which the time commitments of the project director and other key project personnel are appropriate and adequate to meet the objectives of the proposed project.

## Selection Criteria

**Selection Criteria**

**Quality of Project Evaluation (Up to 25 points)**
- Sets out methods of evaluation that include the use of objective performance measures that are clearly related to the intended outcomes of the project and will produce quantitative and qualitative data to the extent possible.
- Will provide timely and valid information on the management, implementation, and effectiveness of the project.
- Will provide guidance on or strategies for replicating or testing the project intervention in multiple settings.
- Meets the evaluation criteria specified in paragraph (5) of the absolute priority.

## Application Requirements

**Application Requirements**

- All applicants **must** submit the following information in order to be considered for funding:
- A list of partner entities, including one or more State-approved SES providers that meet the eligibility requirements, that will assist the applicant in coordinating or providing services.
- A memorandum of understanding between the applicant and all partner entities that (i) describes the activities that each member of the group plans to carry out and (ii) binds each member of the group to every statement and assurance made by the applicant in the application, as set forth in 34 CFR 75.128(b).
- A comprehensive plan that describes the design of the proposed project
- A description of—
- the resources that will be used for the proposed project;
- the applicant’s plan for the management of the proposed project, including planning, implementation, and oversight; and
- the applicant’s plan for the evaluation of the proposed project.

## Please include a Table of Contents. 
The Program Narrative should first include, in detail, the responses that addresses the absolute priority and, if the grantee chooses, the invitational priorities. The response to these priorities should be properly labeled and attached as a separate document and submitted at the front of the actual program narrative.
The Program Narrative should also include, in detail, the responses that address the program selection criteria.  

- The Program Narrative should first include, in detail, the responses that addresses the absolute priority and, if the grantee chooses, the invitational priorities. The response to these priorities should be properly labeled and attached as a separate document and submitted at the front of the actual program narrative.
- The Program Narrative should also include, in detail, the responses that address the program selection criteria.

**Instructions for Program Narrative**

## Instructions for Budget Narrative

**Instructions for Budget Narrative**

- Applicants should prepare and submit **one** three-year budget summary using Form 524 and **one** three-year budget narrative. These budgets** **need to** **be attached in the **Budget Narrative Attachment Form**.
- The Budget Narrative presents an itemized breakdown of the applicant’s financial plan for carrying out the project activities and services for three-years.
- Applicants should describe how all costs will support project activities and services, as well as, the number of participants to be served. Make sure all costs are adequately explained as your budget will be thoroughly reviewed by HQ-SES and After-School staff.

## Award Information

- Estimated Available Funds:  $5,000,000
- Estimated Range of Awards:
- $500,000 - $1,300,000 for a three-year project period
- Estimated Average Size of Awards: $900,000 for a three-year project period.
- Maximum Award:  $1,300,000 for a three-year project period
- Estimated Number of Awards:  4-6.
- Project & Budget Period:  Up to 36 months

## Reporting Requirements

_**Annual Performance Reports**_**—annual performance reports are required and you must provide the most current performance and  financial expenditure information for that performance and budget year.**
_**Program Performance Measures**_**—program performance measure information are required to assist the Department in measuring the performance of the program, as well as performance on project-specific indicators submitted in your project design.  **
_**Final Report**_**—a final report is required in order to close out the grant in compliance with ED requirements.**

## GPRA Performance Measures

**GPRA Performance Measures**

- The Secretary has established three performance indicators for this competition:
**HQ-SES and After-School Performance Measure** **ONE**:  The number of eligible students who enroll in 21stCCLC and SES programs at grantee sites.
**HQ-SES and After-School Performance Measure TWO**:  The number of enrolled students who complete full programs of service at grantee sites.
**HQ-SES and After-School Performance Measure THREE**:  The percentage of enrolled students, including the lowest achieving students, who improve their academic performance on their State assessments in reading or mathematics.

## Grants.gov

**Grants.gov**

- Register early
- Use the application checklist
- Submit your application early
- Verify submission is OK
- If you resubmit an application, the most recent submittal will be logged as the official application submittal
**For technical assistance on Grants.gov,**
**contact the Grants.gov Customer Support at:**
**1-800-518-4726**

## Further Questions

## Contact Information

**Program Manager: **
**Michelle Johnson Armstrong**
**Telephone: (202) 205-1729**
**E-mail:**** **
**hqsesafterschool@ed.gov**
**Program Website:**
- _[http://www.ed.gov/programs/sesdemo/index.html](http://www.ed.gov/programs/sesdemo/index.html)_