# Presentation: 522777

## General Sciences FY03 Diversity Plan

- Jim Siegrist, Bill Barletta, James Symons
- March 27, 2003
- By Peggy McMahan, Gerry Abrams
- and
- GS Workplace Committee

- March 27, 2003

## The Current GS Profile for Physicists

- Percentage of women/minorities physicists in the General Sciences

| Female/Minority | Availability | Labwide Representation | Division Representation |
| --- | --- | --- | --- |
| Female | 12.94 | 8.33 | 8.40 |
| Minority (Total) | 11.12 | 18.63 | 18.50 |
| Black | 2.43 | 1.47 | 0.00 |
| Hispanic | 2.37 | 3.43 | 4.20* |
| Asian | 6.02 | 13.73 | 14.30 |
| Native American | 0.30 | 0.00 | 0.00 |

- * Not the Hispanics one might typically have expected (the Luis Alvarez effect).

- General Sciences FY03 Diversity Plan

- March 27, 2003

## FY02 Issues & Goals

- The issues we needed to address in FY02 were issues of
**awareness**, **recruitment** and **workplace environment****.**
- Our goals to address these issues were:
- To raise **awareness** among GS staff of the many topics making up the concept of diversity in the workplace.
- To improve the **recruitment** of female and under-represented minorities within the scientific and technical staff by increasing the pool through focused Education & Public Outreach (EPO) efforts.
- To improve the **workplace environment** for all members of the GS community, including matrixed staff.

- General Sciences FY03 Diversity Plan

- March 27, 2003

## FY02 Accomplishments

- The GS Workplace Committee, working closely with the GS HR staff, developed explicit diversity awareness expectations for scientific supervisors.
- Developed and distributed General Sciences descriptive brochure.
- Identified and placed 4 women/minority undergraduate students in summer research jobs.
- Created a Research Partnership Program for faculty and students from minority serving institutions.
- Succeeded in identifying and placing a Black postdoc in the SNAP program.
- Larry Gladney, black physicist from Penn, will take his sabbatical year at LBNL beginning this fall.

- General Sciences FY03 Diversity Plan

- March 27, 2003

## FY02 Accomplishments (con’t.)

- Developed a Leadership Training Program directed towards strengthening supervisory skills in diversity/civility issues; 1/3 of GS scientific supervisors are currently participating.
- Colette Gooch of GS HR developed a full plan for a GS ombuds office.
- The idea, the plan and the excitement proved irresistible - a Lab-wide roll-out of an ombuds program was devised by Jane Baynes working with Harry Reed in the WFDO. However...
- The budget proved resistible - the ombuds proposal withered on the priority vine.

- General Sciences FY03 Diversity Plan

- March 27, 2003

##  FY03 Plan 

- We continue to focus on the issues and goals addressed in previous years.
**Diversity Awareness**
**EPO & Recruitment**
**Workplace Environment**

- General Sciences FY03 Diversity Plan

- March 27, 2003

##  FY03 Plan: Awareness 

- Invite each Group Leader, head and search chair to one meeting of the Workplace Committee
- Organize two colloquia this year on diversity issues
- Develop, with management and HR, expectations for supervisors to further diversity awareness
- Continue to make available to scientific supervisors the Leadership training module with at least half of our supervisors trained this year
- Provide continuing program to support existing supervisor’s diversity training

- General Sciences FY03 Diversity Plan

- March 27, 2003

## FY03 Plan: EPO/Recruitment

- Open research opportunities to underserved communities by working with faculty in local community colleges
- Community College Open House directed towards technical positions will take place this spring.
- Develop a brochure to encourage students to apply for the ERULF at LBNL and send it to Physics Departments at minority and women’s universities
- Coordinate the GS recruitment of undergraduates for summer jobs with at least four positions offered to students from women and minority serving institutions
- Explore funding opportunities to have a Nuclear Science Workshop for Navajo teachers in the Summer of 2003

- General Sciences FY03 Diversity Plan

- March 27, 2003

## EPO/Recruitment (con’t.)

- Create internships for undergraduate students and research partnerships with faculty from women’s and minority institutions with the goal that each GS division recruit at least one faculty for this summer.
- Physics Division will host Prof. Ali Fazely, Southern University
- Develop relationships with Bay Area colleges and universities to foster faculty partnerships and student internships.
- Send at least one scientist from each GS division to visit minority serving and women’s institutions which might provide potential faculty partners and student interns.
- Physics scientist attended Society of Black Physicist Conference in February to meet with potential partners

- General Sciences FY03 Diversity Plan

- March 27, 2003

## EPO/Recruitment (con’t.)

- Establish four scholarships annually to the US Particle Accelerator school to be awarded in collaboration with professional associations representing minority group physicists
- Work with the UCB Physics Department to develop joint efforts to recruit a more diverse graduate student body.
- Formalize advertising and search procedures to promote diverse hires.
- Initiate a quantitative assessment of success with undergraduates by tracking their progress.
- Explore organizing EPO advocates in GS, to coordinate and to provide a forum

- General Sciences FY03 Diversity Plan

- March 27, 2003

## Workplace Environment

- Publicize career development opportunities relevant to LBNL staff, e.g. on the Cal campus, and provide resources for matrixed employees who wish to take advantage of these opportunities.
- Publish a GS newsletter twice a year to keep the GS community aware and informed of our diversity efforts, opportunities, etc.
- Assist management and HR in efforts to establish an ombudsoffice at LBNL.
- Design a pilot mentorship program for new employees.

- General Sciences FY03 Diversity Plan

- March 27, 2003

## (Our) Best Practices

**Use of Lab-wide resources**
- CSEE for educational outreach (esp. Rollie Otto)
- LBNL Diversity Office for guidance and perspective (Harry Reed)
- Public Affairs office for coordination and guidance (David McGraw)
-       [Unfortunately terminated with the end of David’s reign.]
- Eager anticipation for the new Best Practices Council
**Active engagement of GS HR office**
- Plan for creation of a pilot program for GS ombuds office
- (Colette Gooch)
- Close coordination between HR and Workplace Committee.
**Program Initiatives**
- Faculty/student research partnerships
- Extensive leadership training for scientific supervisors

- General Sciences FY03 Diversity Plan

- March 27, 2003

## Areas for Improvement

- Increase coordination amongst divisional diversity committees (hopefully will be accomplished with the coming Best Practices Council).
- HR is working on the difficulty of assessing the pool of candidates for women and minority applicants. Self-identification of ethnicity is voluntary and therefore not often known.
- We are finding that many of our goals require a large and sustained effort for success.
- We should benchmark our efforts with respect to similar institutions.

- General Sciences FY03 Diversity Plan

- March 27, 2003