# Presentation: 241833

## DRUG FREE COMMUNITIES SUPPORT PROGRAM(DFC)

- Executive Office of the President
- Office of National Drug Control Policy
- &
- Substance Abuse and Mental Health Services Administration

## Review of the Agenda

- Requirements of the DFC Program
- What is a real community coalition?
- Responding to the Request for Applications
- Application and Budget Requirements
**Question and Answer Sessions Throughout*

## The DFC goals:

- To reduce substance abuse among youth and, over time, among adults by addressing the factors in a community that increase the risk of substance abuse and promoting the factors that minimize the risk of substance abuse.
- To establish and strengthen collaboration among communities, private nonprofit agencies, and Federal, State, local and tribal governments to support the efforts of community coalitions to prevent and reduce substance abuse among youth.

## Award Information

- Approximately $12 million is available for coalition awards in FY 2006.
- Award amounts will not exceed $100,000 per year per grant.
- Approximately 120 new coalition grants will be funded in FY 2006.

## Am I a New Applicant?

- Grants are awarded in 5-year cycles.
- There are three instances in which you should apply as **a new applicant**.
- Never received a grant
- Are in Year 5 of a DFC grant
- There was a lapse in your funding

**Notes:**
Never received a grant
Am in Year 5 of a grant
There was a lapse in my funding

## Federal Partners

- The US Congress
- The Office of National Drug Control Policy (ONDCP)
- The Presidential Advisory Commission
- The Substance Abuse and Mental Health Services Administration (SAMHSA)/ Center for Substance Abuse Prevention (CSAP)
- The Coalition Institute
- Battelle Memorial Institute

## Federal Partners- Congress

- The US Congress created the program with the Drug Free Communities Act of 1997.

## Federal Partners- ONDCP

- Congress appropriates the money for the program to ONDCP
- ONDCP is responsible for program policy decisions and overall program management
- ONDCP reports to Congress on the progress and success of the program

## Federal Partners- The DFC Presidential Advisory Commission

- The Advisory Commission advises, consults, and makes recommendations to the Director of ONDCP about the program
- Members are appointed by the President
- Composed of 11 nationally recognized experts from around the country

## Federal Partners- SAMHSA/CSAP

- Through an interagency agreement, ONDCP contracts with SAMHSA for the management of individual grantees
- SAMHSA is the main point of contact between the federal government and Drug Free Communities grantees

## Federal Partners- The Coalition Institute

- The Coalition Institute is a grantee of the Drug Free Communities Program
- The Coalition Institute is responsible for providing training and technical assistance to community anti-drug coalitions

## Federal Partners- Battelle Memorial Institute

- Battelle Memorial Institute is a private, non-governmental contractor responsible for carrying out an evaluation of the effectiveness of community anti-drug coalitions and the Drug Free Communities program.

## Definition of Community Coalition

- 	“A coalition is a formal agreement and collaboration between groups or sectors of a community in which each group retains its identity but all agree to work together toward a common goal of building a safe, healthy, and drug-free community.”                 		*Community Anti-Drug Coalitions of America* *(CADCA)*
***DFC grant funds are intended to***
***support community-based coalitions.***

**Notes:**
Talk here about DFC is about building effective community coalitions.

## Community Focus

- The coalition should develop and carry out a plan that is community focused, not simply focused on preparing and assisting individuals.  A community coalition must focus on changing the full environment by identifying and implementing strategies that will affect community attitudes, perceptions, norms, and beliefs around alcohol and other drugs.

## Eligibility Requirements- Legislative 

- Must have reduction of substance abuse among youth as the principal mission
- Goals and objectives must target multiple drugs and address the two major DFC goals
- Must demonstrate that coalition members have worked together on substance abuse prevention for a period of not less than six months

## Eligibility Requirements- Legislative

- Must have substantial participation from volunteer leaders in the community
- DFC Program cannot fund two coalitions in the same community unless they demonstrate cooperation with one another
- Coalition must be or make arrangements with an organization legally eligible to apply for a grant

## Eligibility Requirements- Legislative 

- Must have Representatives from all 12 sectors
-   Youth
-   Parents
-   Business community
-   Media
-   Schools
-   Youth-serving organizations
-   Law enforcement agencies
-   Religious or fraternal organizations
-   Civic and volunteer groups
-   Healthcare professionals
-   State, local, and/or tribal governmental agencies
-   Other organizations involved in reducing substance              abuse

## Eligibility Requirements- Legislative

- Must demonstrate that it responds to substance abuse prevention in the community in a comprehensive and long-term fashion and works to develop consensus regarding the priorities of the community to combat substance abuse among youth

## Eligibility Requirements- Programmatic

- No more than one grant per fiscal agent
- 20% Direct Services Cap

## Eligibility Requirements- Matching Funds 

- DFC applicants must demonstrate that they have matching funds from other, non-Federal sources.
- Federal funds (including Federal funds passed through State and local governments) may not be counted toward the match.
- Applicants must itemize the matching funds separately in the budget worksheet and explain the match separately in the budget justification.
- Awards are limited by the amount of the non-Federal match.

## Eligibility Requirements- Matching Funds

- Funds appropriated for the substance abuse activities of a coalition that includes a representative of the Bureau of Indian Affairs, Indian Health Service, or a tribal government agency with expertise in the field of substance abuse may be counted as non-Federal funds raised by the coalition

## Eligibility Requirements- Evaluation Participation

**Performance Measurement Objectives ***
- Age of on-set of any drug use
- Frequency of use in the past 30-days
- Perception of risk or harm
- Perception of disapproval of use by adults
- **There is a data guide available at:*
*http://www.dfc.samhsa.gov/resources/resources.html*

## Eligibility Requirements- Direct Service

- No more than 20 percent of DFC grant funds may be used for direct services.
- Direct services are those where the primary focus of the intervention is on providing a *distinct and ongoing service or activity for a specific individual or group of individuals*.

**Notes:**
Please keep in mind that a maximum of 20% of your DFC funds can be applied toward anything that would fall under direct services.  This must not be misunderstood to mean that direct services is not a vital part of a comprehensive prevention plan only that direct services is not the focus of the DFC grant.  A comprehensive strategic plan may and should include direct services however that plan must indicate that those services are being implemented and maintained under a separate funding stream.    
Prevention programs in the direct services venue attempt to educate individuals (children and adults) about health risks, communicate rules and expectations, teach life skills or resistance skills, and provide specialized services to those high-risk or indicated, selective and universal populations all in a group instructional setting provided to individuals enrolled in an ongoing or time limited program.  Direct service strategies seek to prepare and assist individuals in coping with a world that presents a myriad of temptations and potential threats to their health and well-being.  However this approach is limited in that it only serves a very small percentage of the population.  
Indirect services can be characterized as an approach to prevention whereby the coalition builds a system to support and target strategies toward making community level changes as it relates to attitudes, perceptions and norms in our case as it relates to alcohol and other drugs.  In order to accomplish this task a community coalition must focus on changing the environment in which they live, work, and attend school; taking a step outside the box by identifying and implementing strategies that will effect community level changes.   This approach includes not only the physical environment such as neighborhoods, roads, parks, shopping centers, public facilities, but also our shared beliefs, expectations, and policies (written and unwritten) that govern us, and the media.
Indirect services include activities such as ongoing coalition enhancement and development, community education and awareness campaigns, conducting a community need assessment, conducting a community resource and readiness assessment, ongoing community monitoring (i.e. increases and decreases in drug usage patterns and their consequences) coalition evaluation activities, capacity building at the coalition and community levels, coordination of services and activities geared toward addressing combined goals, developing data infrastructures, data sharing, joint community planning, resource sharing, development and implementation of environmental strategies including social marketing campaigns, activities gears toward changing policies (written and unwritten), building a service delivery infrastructure for prevention and treatment and institutionalizing prevention within the community.  

## Eligibility Requirements- Direct Service FAQ’s

- Do fringe and supplies contribute to the direct service costs? Yes
- Can contributions from Direct Service coalition members count as match? Yes
- Is an in-school program a direct service?  Yes  What if the program is offered in several schools? Still Yes
- Are clubs, like soccer and karate, considered direct service? Yes
- Are community service projects considered a direct service?  Yes, unless it is a one-time event

**Notes:**
Please keep in mind that a maximum of 20% of your DFC funds can be applied toward anything that would fall under direct services.  This must not be misunderstood to mean that direct services is not a vital part of a comprehensive prevention plan only that direct services is not the focus of the DFC grant.  A comprehensive strategic plan may and should include direct services however that plan must indicate that those services are being implemented and maintained under a separate funding stream.    
Prevention programs in the direct services venue attempt to educate individuals (children and adults) about health risks, communicate rules and expectations, teach life skills or resistance skills, and provide specialized services to those high-risk or indicated, selective and universal populations all in a group instructional setting provided to individuals enrolled in an ongoing or time limited program.  Direct service strategies seek to prepare and assist individuals in coping with a world that presents a myriad of temptations and potential threats to their health and well-being.  However this approach is limited in that it only serves a very small percentage of the population.  
Indirect services can be characterized as an approach to prevention whereby the coalition builds a system to support and target strategies toward making community level changes as it relates to attitudes, perceptions and norms in our case as it relates to alcohol and other drugs.  In order to accomplish this task a community coalition must focus on changing the environment in which they live, work, and attend school; taking a step outside the box by identifying and implementing strategies that will effect community level changes.   This approach includes not only the physical environment such as neighborhoods, roads, parks, shopping centers, public facilities, but also our shared beliefs, expectations, and policies (written and unwritten) that govern us, and the media.
Indirect services include activities such as ongoing coalition enhancement and development, community education and awareness campaigns, conducting a community need assessment, conducting a community resource and readiness assessment, ongoing community monitoring (i.e. increases and decreases in drug usage patterns and their consequences) coalition evaluation activities, capacity building at the coalition and community levels, coordination of services and activities geared toward addressing combined goals, developing data infrastructures, data sharing, joint community planning, resource sharing, development and implementation of environmental strategies including social marketing campaigns, activities gears toward changing policies (written and unwritten), building a service delivery infrastructure for prevention and treatment and institutionalizing prevention within the community.  

## Grant Requirements-Grantee Meetings 

- New Grantee Meeting - Each grantee is required to send a minimum of two people (including the Project Director) to a 2-day New Grantee Training Workshop in Washington, D.C. in the first year of award.
- 2.	Grantees are also required to send a minimum of two people (including the Project Director) to a 2-day meeting in Washington, DC each following year.
****	**The application must include funding for this travel in the budget.  Other travel for staff or volunteer training purposes is permitted. *

## Grant Requirements- Reports

- Program Progress Reports
- 3/year (2 Semi-Annul and 1 Annual)
- Coalition Classification Tool
- 1/year
- Financial Status Report
- 1/year
- Financial Disbursement Report
- 4/year
- Details at:
- http://www.dfc.samhsa.gov/resources/reporting.html

## Review and Selection Process

- Must deliver application on time
- Screened for eligibility
- If eligible, subjected to Peer Review (3 Reviewers)
- Rank Ordered
- Some advantage given based on geographic, rural, economically disadvantaged, and tribal
- Funding decisions announced

## Review and Selection Process- Why do applicants fail to get funded?

- Do not demonstrate that they meet the eligibility requirements
- Cannot describe the nature and extent of the problem in their community
- Have not yet conducted a comprehensive assessment of their community
- Do not demonstrate that they are focused on community level change
- Propose to deliver on-going direct services

## Presented by: CADCA’s National Coalition Institute

- What is a Coalition?

## What is a Coalition?

- A vehicle for bringing together community sectors to develop and carry out strategies to reduce substance abuse problems.

## 	Elements (sectors) impacted by problem all contribute to carry out strategies.

- Who is a Coalition?

## The 12 community sectors:
Youth 
Parents
Business community
Media
Schools
Youth-serving organizations
Law enforcement agencies
Religious or fraternal organizations
Civic and volunteer groups
Healthcare professionals
State, local, and/or tribal governmental agencies 
Other organizations involved in reducing substance abuse

- Youth
- Parents
- Business community
- Media
- Schools
- Youth-serving organizations
- Law enforcement agencies
- Religious or fraternal organizations
- Civic and volunteer groups
- Healthcare professionals
- State, local, and/or tribal governmental agencies
- Other organizations involved in reducing substance abuse

- Who is a Coalition?

## 	A coalition is not a program, although partners often carry out programs as their “piece” of the community-wide strategic plan.

- What isn’t  a Coalition?

## 
Difference One = Scale
	Coalitions measure success by examining community level indicators.  This applies to all coalition outcomes (short and long term).

- Difference One = Scale
- 	Coalitions measure success by examining community level indicators.  This applies to all coalition outcomes (short and long term).

- Essential Differences Between         "Coalitions" and "Programs"

## Difference One = Scale
	Examples of Coalition Appropriate Longer Term Outcomes:
30 day use of alcohol for all high school students in the community.
Perceived availability of tobacco for all middle school students in the community.

- 	_Examples of Coalition Appropriate Longer Term Outcomes:_
- 30 day use of alcohol for all high school students in the community.
- Perceived availability of tobacco for all middle school students in the community.

-  Essential Differences Between         "Coalitions" and "Programs"

## Difference One = Scale
	Examples of Coalition Appropriate Shorter Term Outcomes:
	(measures of strategy implementation)

The percentage of all care giving adults in the community with improved parenting skills. 
Percentage of alcohol outlets in the community passing compliance checks.

- 	_Examples of Coalition Appropriate Shorter Term Outcomes:_
- 	(measures of strategy implementation)
- The percentage of all care giving adults in the community with improved parenting skills.
- Percentage of alcohol outlets in the community passing compliance checks.

-  Essential Differences Between         "Coalitions" and "Programs"

##  Difference One = Scale

Signs of Inappropriate Focus in Scale:
Evaluation plans that measure the rates of use by program graduates as longer term   outcomes 
Evaluation plans that measure short term outcomes as the number of people served.

- _Signs of Inappropriate Focus in Scale:_
- Evaluation plans that measure the rates of use by program graduates as longer term   outcomes
- Evaluation plans that measure short term outcomes as the number of people served.

-  Essential Differences Between         "Coalitions" and "Programs"

## Difference Two = Addressing Multiple Causes

Coalitions seek to insure that all causes of identified problems are addressed. 

- Coalitions seek to insure that all causes of identified problems are addressed.

-  Essential Differences Between         "Coalitions" and "Programs"

## Difference Two = Addressing Multiple Causes 
Examples of Coalition Appropriate Focus on
Multiple Causes:
Identifies and reports salient personal and environmental risk factors
Attempts systems level solutions (integration, coordination, policy and practice changes)		

- _Examples of Coalition Appropriate Focus on_
- _Multiple Causes:_
- Identifies and reports salient personal and environmental risk factors
- Attempts systems level solutions (integration, coordination, policy and practice changes)

-  Essential Differences Between         "Coalitions" and "Programs"

## Difference Two = Addressing Multiple Causes
Signs of Coalition’s Failure to Address
Multiple Causes:
Logic models that do not identify root causes
Action plans that only implement programs addressing personal risk factors (knowledge, skills) or single strategies (peer support, alternative activities)		

- _Signs of Coalition’s Failure to Address_
- _Multiple Causes:_
- Logic models that do not identify root causes
- Action plans that only implement programs addressing personal risk factors (knowledge, skills) or single strategies (peer support, alternative activities)

-  Essential Differences Between         "Coalitions" and "Programs"

## Difference Three = Actors

Action in coalitions is diffused and taken by all members.

Coalition staff plays a coordinating and supportive role. 

- Action in coalitions is diffused and taken by all members.
- Coalition staff plays a coordinating and supportive role.

-  Essential Differences Between         "Coalitions" and "Programs"

## Difference Three = Actors
Members (Sector Representatives) act within their own sphere of influence thus enlarging the coalition’s ability to create needed change and implement multiple strategies		
New members are invited to join in an effort to enlarge the coalition's sphere of influence and to gain needed capacity to address additional root causes
Coalition staff assists with support for planning, problem solving and information management (evaluation, reporting, etc.).			

- Members (Sector Representatives) act within their _own sphere of influence_ thus enlarging the coalition’s ability to create needed change and implement multiple strategies
- New members are invited to join in an effort to enlarge the _coalition's sphere of influence_ and to gain needed capacity to address additional root causes
- Coalition staff assists with support for planning, problem solving and information management (evaluation, reporting, etc.).

-  Essential Differences Between         "Coalitions" and "Programs"

## Difference Three = Actors
Signs of a Coalition “mis-casting its actors”:

Staff that are "directed" in plan implementation by volunteer board / committee members.

Volunteers who are recruited to compliment or support staff in program delivery (mentoring, skills development).						
Staff that implement direct service programming. 

- _Signs of a Coalition “mis-casting its actors”:_
- Staff that are "directed" in plan implementation by volunteer board / committee members.
- Volunteers who are recruited to compliment or support staff in program delivery (mentoring, skills development).
- Staff that implement direct service programming.

-  Essential Differences Between         "Coalitions" and "Programs"

## 	Coalitions do not 
(with exceptions) operate programs directly.

- (with exceptions) operate programs directly.

-  Essential Differences Between         "Coalitions" and "Programs"

## What You Need to Know

## What Your Community Needs to Do

- Best Processes1 for Implementing
- the Strategic Prevention
- Framework

**A.  Assessment**

**B.  Capacity**

**D.  Implementation**

**C.  Planning**

**E.  Evaluation**

- 1Best processes identified through a literature review conducted by Dr. Renee Boothroyd, University of Kansas – used with permission.

## Products Your Community Needs to Create

**A.  Community Assessment**

**B.  Logic Model**

**C.  Strategic & Action Plan**

**E.  Evaluation Plan**

**D.  Sustainability Plan**

## What you need to know
How to
Create coalitions and partnerships
Assess community needs and resources
Analyze problems and goals
Develop a framework and model of change
What your community needs to do:
Analyze information about the problem, goals and factors affecting them
Establish a vision and mission
Product your community needs to create
A community assessment

- How to
- Create coalitions and partnerships
- Assess community needs and resources
- Analyze problems and goals
- Develop a framework and model of change
- _What your community needs to do:_
- Analyze information about the problem, goals and factors affecting them
- Establish a vision and mission
- _Product your community needs to create_
- A community assessment

- Community Assessment

## What you need to know:
How to
Increase participation and membership
Build leadership
Enhance cultural competence
Improve organizational management and development
What your community needs to do:
Develop an organizational structure and             operating mechanism
Assure technical assistance
Develop leadership
Arrange resources for community mobilization
Product your community needs to create
Logic model

- How to
- Increase participation and membership
- Build leadership
- Enhance cultural competence
- Improve organizational management and development
- _What your community needs to do:_
- Develop an organizational structure and             operating mechanism
- Assure technical assistance
- Develop leadership
- Arrange resources for community mobilization
- _Product your community needs to create_
- Logic model

- Capacity Building

## What you need to know
How to:
Develop strategic and action plans
What your community needs to do
Develop a framework or model of change
Develop and implement strategic and              action plans
Product your community needs to create
A strategic and action plan

- How to:
- Develop strategic and action plans
- _What your community needs to do_
- Develop a framework or model of change
- Develop and implement strategic and              action plans
- _Product your community needs to create_
- A strategic and action plan

- Planning

## What you need to know
How to:
Develop interventions
Advocate for change
Influence policy development
Develop grant applications for funding
What your community needs to do
Implement effective interventions
Sustain the work
Product your community needs to create
Sustainability plan

- How to:
- Develop interventions
- Advocate for change
- Influence policy development
- Develop grant applications for funding
- _What your community needs to do_
- Implement effective interventions
- Sustain the work
- _Product your community needs to create_
- Sustainability plan

- Implementation

## What you need to know
How to:
Evaluate initiatives
Sustain projects and initiatives
What your community needs to do
Make outcomes matter
Document progress and use feedback
Product your community needs to create
Evaluation plan

- How to:
- Evaluate initiatives
- Sustain projects and initiatives
- _What your community needs to do_
- Make outcomes matter
- Document progress and use feedback
- _Product your community needs to create_
- Evaluation plan

- Evaluation

## THINK COMPREHENSIVELY

 EVEN WHEN YOU CANNOT

 ACT COMPREHENSIVELY!

-  EVEN WHEN YOU CANNOT
-  _**ACT**_ COMPREHENSIVELY!

-  Essential Differences Between         "Coalitions" and "Programs"

##  Project Narrative

**Request for Applications (RFA)**
**Item V **
**Application Review Information**
**Section A-E **
**Pages 11-15**

-  Project Narrative

##  Project Narrative-

-      	Applicants are required to provide their 	logic model in the project introduction
-      	A sample logic model that can be 	adapted to your coalition’s needs is 	provided on Page 39 of the RFA

-  Project Narrative-
- Project Introduction

## Project Narrative- Strategic Prevention Framework(SPF) Steps 

## Section A: Community Assessment (20 points)

- In this section, you must document your community assessment efforts.
- This information serves as a basis for your project narrative.

## Section A: Community Assessment (20 points)

- Has your coalition conducted a comprehensive community assessment of the community’s substance abuse problem(s) and corresponding needs? (Yes/No)
- Did you collect data or information to identify the youth drug problem(s) in your community? (Yes/No)
- If yes, what specific data, findings, or information supports your decision to address the specific drug use problems?  Please describe the specific sources of the data and how the data support your findings.  *Be sure to include baseline data on the four GPRA measures

## Section A: Community Assessment (20 points)

- What are the youth risk and protective factors in your community that you have identified as needing attention?
- What are the specific youth drug use problem(s) in your community that your coalition believes require attention and why?

## Section A: Community Assessment (20 points)

- What methods did you use to collect data or information (e.g. school surveys, focus groups, mining existing data sources from law enforcement, hospitals, etc.)?
- How do you plan to continually check the accuracy of your original community assessment?

## Section B: Capacity Building (20 points)

- In this section of the Project Narrative, applicants should describe:
-    Capacity building efforts within 	the 	coalition
-    The coalition’s ability to lead 	and manage change within the 	community

## Section B: Capacity Building (20 points)

- What resources do you need to address the problem(s) identified in your community assessment?
- What current financial and other resources (people, leadership, training, knowledge, etc.) do you have in place that are appropriate to address the identified youth drug use problems in your community?

## Section B: Capacity Building (20 points)

- What deficiencies exist in the capacity of your community and/ or coalition to effectively deal with the identified problems?
- How do you plan to address these specific deficiencies?

## Section B: Capacity Building (20 points)

- How and why were the specific individuals selected to represent the 12 key sectors and what are your plans to recruit, actively involve, and retain additional coalition members and community stakeholders?
- How do you plan to maintain and strengthen the coalition over the next year?

## Section B: Capacity Building (20 points)

- How will your coalition train, encourage, and mobilize your current and future leaders, workers, and volunteers?
- How have you determined that you will be successful in addressing the youth drug use problems you have identified in your community assessment?

## Section C: Project Planning (25 points)

- 	In this section, you will address:
- The DFC strategic planning process

## Section C: Project Planning (25 points)

- Does your coalition have a project plan in place?  (A project plan is the plan that spells out what you would do if awarded this grant.) (Yes/No)
- Do you have a resource development plan to ensure that you are able to meet the matching requirements of the DFC grant? (Yes/No)

## Section C: Project Planning  (25 points)

- Do you have a long term sustainability plan for your strategies?
- Describe how your project plan is community focused.

**Notes:**
The coalition should develop and carry out a plan that is community focused, not simply focused on preparing and assisting individuals.  A community coalition must focus on changing the full environment by identifying and implementing strategies that will affect community attitudes, perceptions, norms, and beliefs around alcohol and other drugs.

## Section C: Project Planning (25 points)

**Goal One:**
- Reduce substance abuse among youth and, over time, among adults by addressing the factors in a community that increase the risk of substance abuse and promoting the factors that minimize the risk of substance abuse.

**Notes:**
In this section of the project narrative, applicants should:

Provide evidence that you will address the goals of the DFC program.

Effectively and realistically tie the identified problems from your community assessment to the goals of your specific project, your objectives within each of these goals, the activities as they relate to each of these objectives, and the sector(s) that will be included in carrying out each of the specific activities, policies, practices, and strategies. 

For each DFC goal, describe your coalition’s objectives (Goal- Objective).  For each objective, describe the combination of activities, policies, practices, and strategies the coalition will undertake to achieve the objective (Objective- Strategy/Activity).  For each activity, report the timeline for implementing the activity, the measures for evaluating success, and the sector(s) responsible or involved (Activity- Timeline, Evaluative Measure, Responsible Sector(s)).  Because youth drug use is a local problem, and community coalitions are the entities in the community who identify and address root causes of youth drug use, you are encouraged to identify additional (community specific) goals and related objectives, activities, timelines, and measures.  An effort should be made to use multiple sectors in the development and implementation of specific strategies.

## Section C: Project Planning (25 points)

**Goal Two:**
- Establish and strengthen collaboration among communities, private nonprofit agencies, and Federal, State, local and tribal governments to support the efforts of community coalitions to prevent and reduce substance abuse among youth.

## Section C: Project Planning (25 points)

- Goal Objective
- Objective Strategy/Activity
- Activity Timeline
- Activity Evaluative Measure
- Activity Responsible Sector(s)

## Section D: Implementation (20 points)

- Are there specific resources (e.g. materials, facilities, equipment, etc.) necessary for the implementation of this project?  If so, what are they and are these items reflected in your budget?
- What percent of your proposed budget from grant dollars will be used to provide ongoing direct services?
- No more than 20% of your grant funds may be used to provide ongoing direct services.

## Section D: Implementation (20 points)

- Roles of each key members of the coalition’s staff and/or contractor(s) will play in the implementation of the Coalition’s Project Plan
- How will the responsibility for implementing and funding the strategic plan be diffused among coalition members and their agencies, and/or other community partners?
- How will you monitor the implementation of your plan as things change?
- milestones
- key events

## Section E: Evaluation (15 points)

- Applicants should:
-   Describe their plans for ongoing monitoring and evaluation of the project
- Process measures
- Outcome measures

**Notes:**
In this section, applicants should describe their plans for ongoing monitoring and evaluation of the project.  This includes both process and outcome measures.  DFC coalitions are strongly encouraged to partner with state and local resources around data collection and evaluation (e.g., student and community surveys, local needs assessments).

## Section E: Evaluation (15 points)

- Describe the capability and experience of the coalition and/or how the coalition has created partnerships in order to **collect, analyze**, and **report data** and conduct evaluation activities.
- Based on the Project Plan- must describe how will you measure the desired impact for each objective
- Objective Outcome Measure

**Notes:**
In this section, applicants should address the following:

## Section E: Evaluation (15 points)

- Evidence of your ability to, or plan to, secure the necessary data so that you are in a position to report to the Federal government on all four GPRA measures* for alcohol, tobacco, and marijuana, at least every other year
**(Section 2.5, Page 5 of the RFA)*

## Section E: Evaluation (15 points)

- How will your coalition collect, analyze and **report process measures** such as what coalition management, paid staff, and membership changes have occurred, how these changes have impacted the work of the coalition, and what **progress **has been** made in developing and implementing the strategic plan?**

## Section E: Evaluation (15 points)

- Describe your plans for data collection, management, and analysis.
- Describe the data collection instrument(s) you plan to use
- How will you use your findings from your evaluation to:
- to improve your project
- in planning future activities

## Section E: Evaluation (15 points)

- Must describe your plan to use information from the evaluation to **recruit, inform,** and **engage** community members and the target population?
- You must state your intention to participate in the national evaluation of the DFC.

## Supporting Documentation- Sections F-K

- Section F:  Documentation for Eligibility Requirements
- Section G:  Budget Justification
- Section H:  Resumes and Job Descriptions
- Section I:  Program Abstract
- Section J:  General Applicant Information
- Section K:  Demographics

## Section F:  
Documentation for Eligibility Requirements:
Statement that applying entity is a legally eligible entity
Mission Statement
Meeting Minutes (2 sets)
Memoranda of Understanding
Proof of 12 Sectors (Table Format)
Organizational Chart
Brief History of the Coalition
Budget/Budget Justification

- _Documentation for Eligibility Requirements:_
- Statement that applying entity is a legally eligible entity
- Mission Statement
- Meeting Minutes (2 sets)
- Memoranda of Understanding
- Proof of 12 Sectors (Table Format)
- Organizational Chart
- Brief History of the Coalition
- Budget/Budget Justification

- Supporting Documentation  Sections F-K

## Section G:  
Budget Justification, Existing Resources, Other Support: 
Narrative justification of the items included in the proposed budget, as well as a description of existing resources and other support that the coalition expects to receive for the proposed budget. 
Be sure to show no more than 20 percent of the total DFC grant award funds for direct services. 

- _Budget Justification, Existing Resources, Other Support:_
- Narrative justification of the items included in the proposed budget, as well as a description of existing resources and other support that the coalition expects to receive for the proposed budget.
- Be sure to show no more than 20 percent of the total DFC grant award funds for direct services.

- Supporting Documentation  Sections F-K

## Section H:  
Resumes and Job Descriptions:
A resume, two pages or less, for the project director and other key positions. 
If the person has not been hired, include a position description and/or letter of commitment with a current resume from the individual
Job descriptions that are no longer than 1 page each for key personnel 

- _Resumes and Job Descriptions:_
- A resume, two pages or less, for the project director and other key positions.
- If the person has not been hired, include a position description and/or letter of commitment with a current resume from the individual
- Job descriptions that are no longer than 1 page each for key personnel

- Supporting Documentation  Sections F-K

## Section I:  
Program Abstract:
No longer than 35 lines
A sample program abstract is provided in Attachment 3. 

- _Program Abstract:_
- No longer than 35 lines
- A sample program abstract is provided in Attachment 3.

- Supporting Documentation  Sections F-K

## Section J:  
General Applicant Information:
Name of fiscal agent, which is the legal name of applicant;
Mailing address of fiscal agent (including zip code)
Name of the coalition
Mailing address of the coalition (including zip code)
Physical address of the coalition (if different)
Date the coalition was established
Indicate whether the coalition is a religious or faith-based organization

- _General Applicant Information_:
- Name of fiscal agent, which is the legal name of applicant;
- Mailing address of fiscal agent (including zip code)
- Name of the coalition
- Mailing address of the coalition (including zip code)
- Physical address of the coalition (if different)
- Date the coalition was established
- Indicate whether the coalition is a religious or faith-based organization

- Supporting Documentation  Sections F-K

## Section J:  Continued...
General Applicant Information:
List drugs addressed by the coalition 
If applicant has previously received a DFC award, please list each of the fiscal year(s)
Amount of FY 2006 funds requested
List all of the coalition’s other Federal and State funding sources
List of any other of the coalition’s funding sources (including foundations, fundraising drives, corporate support, and any other funding sources)

- _General Applicant Information_:
- List drugs addressed by the coalition
- If applicant has previously received a DFC award, please list each of the fiscal year(s)
- Amount of FY 2006 funds requested
- List all of the coalition’s other Federal and State funding sources
- List of any other of the coalition’s funding sources (including foundations, fundraising drives, corporate support, and any other funding sources)

- Supporting Documentation  Sections F-K

## Section J:  continued...
General Applicant Information:
Other Contact Information 
Official authorized to accept funds on behalf of the coalition
Coalition board chair/president
Proposed project director of the DFC grant
Proposed evaluation contact for the DFC grant

- _General Applicant Information_:
- Other Contact Information
- Official authorized to accept funds on behalf of the coalition
- Coalition board chair/president
- Proposed project director of the DFC grant
- Proposed evaluation contact for the DFC grant

- Supporting Documentation  Sections F-K

## Section K:  
Applicant Demographics:

Congressional district(s) served by the coalition

Zip code(s) of the target area served by the coalition

Geographical boundaries of the target area served by the coalition (i.e., city, county coordinates, street intersections, etc.)

Total population of the target area served by the coalition

- _Applicant Demographics:_
- Congressional district(s) served by the coalition
- Zip code(s) of the target area served by the coalition
- Geographical boundaries of the target area served by the coalition (i.e., city, county coordinates, street intersections, etc.)
- Total population of the target area served by the coalition

- Supporting Documentation  Sections F-K

## Section K:  continued...
Applicant Demographics:

Indicate whether the target area served by the coalition is primarily rural, suburban, or urban (definitions provided)

Indicate whether the coalition serves a federally recognized tribal area

Indicate whether the coalition serves an area that is economically disadvantaged (definition provided)

- _Applicant Demographics:_
- Indicate whether the target area served by the coalition is primarily rural, suburban, or urban (definitions provided)
- Indicate whether the coalition serves a federally recognized tribal area
- Indicate whether the coalition serves an area that is economically disadvantaged (definition provided)

- Supporting Documentation  Sections F-K

## BUDGET (See RFA Attachment 1- Sample Budget)

**Components**
- Budget Narrative
- Budget Summary
- Calculation of Future Year’s Funding
**No more than $100,000/year**

## Budget Categories

- Personnel
- Fringe Benefits
- Travel
- Equipment
- Supplies
- Contractual
- Construction – Not allowed
- Other

## Budget Categories (cont.)

- Total Direct Costs
- Indirect Costs
-  If you have a negotiated rate agreement (include documents in the application package)
- If you don’t have a rate agreement and wish to obtain one go to http://rates.psc.gov

## Calculation of Future Years

- Budget increases or decreases must be explained and justified.
- All applicants must show projected federal request and non-federal match – as required.
- Total grant request may not exceed $100,000

## Cost Sharing/ Match

- Dollar-for-dollar total match
- (years 1 through 6)
- Need not be category-for-category match
- May be in-kind donations
- Cannot include federal funds or federal funds passed through a state or local government.
- Tribal governments have some exemptions

## Chart for DFC Match Requirements

- _Year of Funding Requested_
- 1-6
- 7
- 8
- 9
- 10

- _Matching Requirement_
- 100%
- 125%
- 125%
- 150%
- 150%

## Slide 97

## PHS 51-61-1 Sections

- SF 424 – Application for Federal Assistance  - complete all
- SF 424A – Budget Information Non-construction – complete Sections B, C and E
- SF 424B - Assurance Non-Construction Programs – Complete
- SF 424C – Budget Information Construction Programs – Do not complete

## PHS 5161-1 sections (cont)

- SF 424D – Assurances – Construction Programs – Do not complete
- Certifications – Complete
- Program Narrative – Complete using RFA
- Budget Narrative – Complete using RFA “Sample Budget” as guide
- Checklist - Complete

## Completing the Application(Form # PHS-5161-1)

- Contains information about Public Health Services(PHS) policies and procedures
- Before completing, refer to relevant program guidelines within the application kit
- Read all instructions
- If PHS-5161-1 is not submitted, the application will not be reviewed

## SF 424

## SF 424

## SF 424

## Cover Page Standard Form (SF) 424

- Legal name = financially responsible entity
- Each applicant must provide a DUNS number
- Register at www.dunandbradstreet.com or call 1-866-705-5711
- Provide the name of person to contact = project director
- Enter the following Catalog of Federal Domestic Assistance Number:  93.276
- Title: SP-06-003, Drug Free Communities Support Program

## Cover PageStandard Form(SF) 424 (cont.)

- Descriptive title of project = “Drug Free Communities Support Program”
- not title of local project or coalition
- Subject to Executive Order 12372
- Intergovernmental Review of Federal Programs
- go to www.whitehouse.gov/omb/grants/spoc.html to reference list of states affected by EO 12372 (see RFA Section IV-4)
- Authorized signature = Person legally responsible for application and grant funds

## SF 424A

## SF 424A

## Budget Information SheetStandard Form(SF) 424A

- Section A = leave blank
- Section B = follow categories from budget          summary
- Section B Column 1 = federal request
- Section B Column 2 = match
- Program Income = Income generated from grant-funded activities

## Budget Information SheetStandard Form(SF) 424A

- Section C = complete
- Section D = leave blank
- Section E = Estimates of Funds Needed to Balance the Project
- (a) Grant Program = DFCSP
- (b through e) additional years (taken from Budget Section)
- Section F = Leave blank

## Assurance and Certifications

- Read and Sign
- (Authorized person identified on SF 424)

## Checklist

## Checklist

## Checklist

## Checklist

## Application Checklist for PHS-5161-1

- Type of Application =
- “New” if this will be year one or year six funding
- Part A – HHS Form 690 – ‘Assurance of Compliance’
- located at www.samhsa.gov
- Click on “grants”
- Click on “Applying New SAMHSA Grants”

## Slide 116

## Application Checklist for PHS-5161-1 (cont.)

- Part B – Public Health Systems Impact Statement (RFA Attachment 2 – Application and Submission Requirements);
- Intergovernmental review - Executive Order 12372
- go to www.whitehouse.gov/omb/grants/spoc.html to reference list of states affected by EO 12372 (see RFA Section IV-4)
- Part C – Name of Business Official (financial responsibility)
- Name of Project Director (program responsibility)
- There is space for the Social Security No. but it is not required for this application

## Application Checklist for PHS-5161-1 (cont)

- Part C (cont.)  -
-  Address:
- Addresses must be physical location not P.O. Box numbers
- EIN:
- If applicant has had other DHHS grants then enter the 12-Digit DHHS EIN.
-  Part D
- Non-profit Status:  If 501c3 documentation was not previously submitted to DHHS include these forms with the application.

## Disclosure of Lobbying Activities

## Preparing to Apply-Required Application Components

- Face Page – SF 424
- Abstract
- Table of Contents
- Budget Form – SF 424A
- Project Narrative and Supporting Documents
- Appendices

## Preparing to Apply-Required Application Components

- Assurances – SF 424B
- Certifications
- Disclosure of Lobbying Activities – SF LLL
- Checklist – PHS 5161-1
- Assurance of Compliance with SAMHSA Charitable Choice Statues and Regulations – SMA 170

## Slide 122

## Format Screen out CriteriaRFA Attachment 2

- number of pages – 20 page limit for narrative and no page limit for appendices
- paper size:  8.5 X 11
- type size: no more than 15 characters/inch and no more than 6 lines/vertical inch
- page layout: 	1 inch margins
- 				single space, one column
- 				black ink
- 				one sided

## Format Screen Out Criteria – cont.

- Adhere to funding limits including both federal share and match (see budget section of this presentation)
- Must complete and submit the Grant Application PHS-5161-1

## Submitting ApplicationRFA Attachment 2

**APPLICATION DUE ON OR BEFORE APRIL 10, 2006**
- Hard Copy
- 	- submit original and two copies
- 	- cannot be faxed, hand carried or emailed
- 	- use USPS or carrier (listed in RFA) – follow deadlines for submission

## Submitting Application- cont.

- On-line submission - www.grants.gov
- DUNS number required  -
- DUNS (Dun and Bradstreet) –www.dunandbradstreet.com or call 1-866-705-5711
-  - At least two weeks prior to submitting the application the applicant must register at www.grants.gov
- - On-line tutorial is provided for submitting applications on grants.gov

## The Drug Free Communities Support Program- CSAP

- Where can I get additional materials?
- SAMHSA’s National Clearinghouse on Alcohol and Drug Information (NCADI) - http://ncadi.samhsa.gov/
- 1-800-729-6686 or www.samhsa.gov
- www.grants.gov
- www.dfc.samhsa.gov

## Questions after workshop

**http://www.samhsa.gov**
- 	 Click on:
- “Grants” (Button at top)
- “Applying for a new SAMHSA Grant”

## Questions after workshop

- _For questions regarding program issues, contact:_
- 	Richard Moore
- 	Center for Substance Abuse Prevention
- 	Substance Abuse and Mental Health Services Administration
- 	1 Choke Cherry Rd., Room 4-1089
- 	Rockville, MD  20857
- 	240-276-1270
- 	_dfcnew2006@samhsa.hhs.gov__ _

## Questions after workshop

- _For questions on grants management issues, contact:_
- 		Kimberly Pendleton
- 		Office of Program Services, Division of Grants 	Management
- 		Substance Abuse and Mental Health Services 	Administration
- 		1 Choke Cherry Road
- 		Room 7-1097
- 		Rockville, Maryland 20857
- 		(240) 276-1421
- 		kimberly.pendleton@samhsa.hhs.gov

## The Drug Free Communities Support Program

- Where can I get additional materials?
- SAMHSA’s National Clearinghouse on Alcohol and Drug Information (NCADI)
- 1-800-729-6686 or www.samhsa.gov
- www.grants.gov
- www.dfc.samhsa.gov