# Presentation: 363640

## USDOLVeterans Employment and Training ServicesVOPAROperations and Programs Activity Report

## VOPAR Agenda

- Introductions
- Roles and Responsibilities
- Data Entry Schedule
- Summary
- VOPAR Help
- Questions and Comments

## Introducing!!!

- Cyndi Morrison, Employment and Training Programs Specialist – National Office
- Tonja Pardo, Assistant Director – Oregon State Office

## ***New Grantees Tasks***

- New Grantees must first request a USERID and password for VOPAR by sending an email with first/last name, email address and ***grant #s*** to access to: _[McLaughlin.Kristine@dol.gov](mailto:McLaughlin.Kristine@dol.gov)_
- (Person who will be doing the data entry and administrator)
- New Grantees will receive an email response  from VOPAR with an assigned USERID and password
- Make sure you change your password the first time you enter VOPAR
- A Past Grantee that received a New Grant Award must send Kristine an email requesting access to the new grant #s.

**Notes:**
Click on link, it will take you to the development web site and you will be able to demonstrate this.  Do it under the grantee account provided.

## Grantee Roles and Responsibilities

- Enter Actual Quarterly Results
- Upload Technical Narratives
- Word format
- Upload 272 and 269
- Scan to jpg or pdf format
- Upload Success Stories
- Word format
- 					_[http://](http://vopardev.heitechservices.com/)__[vopar.heitechservices.com](http://vopardev.heitechservices.com/)__[/](http://vopardev.heitechservices.com/)_

**Notes:**
Click on link, it will take you to the development web site and you will be able to demonstrate this.  Do it under the grantee account provided.

## Grant Officer Technical Representative  (GOTR) Roles

- The GOTR **must** enter the initial _***Planned***_* *Goals into VOPAR
- Review actual Grantee data and expenditures
- Ensure that data is entered              ****NON***-***cumulatively***.
- Approve/Disapprove Grantee performance.

**Notes:**
*With Common Measures, this will revert back to entering each quarter on an actual event, non-cumulative basis.

## Grant Officer Technical Representative  (GOTR) Roles Cont’d

- If Performance data or expenditures need correcting, the GOTR will “disapprove” report in VOPAR.
- VOPAR will notify Grantee via an email message that the report was disapproved.
- VOPAR reopens reports for Grantee corrections of Performance or Expenditure data.
- Grantee Corrects information, re-saves/finalizes data for GOTR review

**Notes:**
A text box is being developed so that the GOTR can tell the grantee what is wrong with the report and how to fix it.  This should not take the place of giving the grantee a call and discussing the issue with them, but it does help to document the problem.

## Grant Officer Technical Representative  (GOTR) Roles Cont’d

- Upload Quarterly Desk Audit and On-Site Monitoring Report
- Word Format
- Upload Corrective Action Plans if applicable
- 					_[http://](http://vopardev.heitechservices.com/)__[vopar.heitechservices.com](http://vopardev.heitechservices.com/)__[/](http://vopardev.heitechservices.com/)_

**Notes:**
If errors, send back to grantee for corrections. Click on link, it will take you to the development web site and you will be able to demonstrate this.  Do it under the GOTR account provided.

## Regional Office Roles

- Reviews and approves/disapproves performance reports and expenditure data
- If “disapproved” VOPAR will notify Grantee.
- Disapproval letters are automated and indicates that there may be a data entry issue.
- RAVET notifies the GOTR to let them know what the issue may be.
- A comment field is being added so that the problem can be addressed with the disapproval letter.
- VOPAR reopens reports for Grantee corrections.
- Grantee re-saves/finalizes data for GOTR review.
- GOTR will “approve” report, releasing it back for RAVET review
- When “approved” reports are released for National Office review.
- 		_[http://](http://vopardev.heitechservices.com/)__[vopar.heitechservices.com](http://vopardev.heitechservices.com/)__[/](http://vopardev.heitechservices.com/)_

**Notes:**
If errors, send back to State level for corrections, Click on link, it will take you to the development web site and you will be able to demonstrate this.  Do it under the RAVET (may need to use Tonja’s regional acct so that it will all be in same region for accessing this document) account provided.  Then reenter for the National Office account and perspective.

## National Office Roles

- Enters initial grant information into VOPAR.
- Verifies Grantee Finalization, GOTR/DVET Approval and RAVET Approval of quarterly reports
- Consolidates and evaluates the quarterly reports.
- Reports Statistics to Congress to ensure future funding.
- 		_[http://](http://vopardev.heitechservices.com/)__[vopar.heitechservices.com](http://vopardev.heitechservices.com/)__[/](http://vopardev.heitechservices.com/)_

**Notes:**
Without reports and results, we wont get congress to give us future funding.

## PY 2006 Data Entry Schedule

| Quarter Ending | Proposed Entry Period |
| --- | --- |
| September 30, 2007
(1st Qtr) | October 1st – November 20th  |
| December 31, 2007 
(2nd Qtr) | January 1st – February 20th  |
| March 31, 2008
(3rd Qtr) | April 1st – May 20th  |
| June 30, 2008
(4th Qtr) | July 1st – August 20th  |
| September 30, 2008
(5th  Qtr) For FU | October 1st – November 20th  |
| December 31, 2008
(6th  Qtr) For FU | January 1st – February 20th  |
| March 31, 2009
(7th Qtr) For FU | April 1st – May 20th 
 |

**Notes:**
The whole process has to be done by the end of the Entry Period.  Please note that with the implementation of Common Measures, an additional quarter of reporting will be added (7th qtr) for the final FU as stated in the SGA, this will be for the quarter endin March 31, with the entry period of April 1-May 20 of 2008.

## Why do we enter reports?  

| HVRP National Figures | PY 2005  | Qtr3 | PY 2006 | Qtr3
 |
| --- | --- | --- | --- | --- |
| Indicator | Target | Result | Target | Result |
| Number of Participants | 10705 | 10535 | 10300 | 9876 |
| Number Entered Employment | 7118 | 6766 | 6920 | 6331 |
| Entered Employment rate | 66% | 64% | 67% | 64% |
| Average Wage at Placement | $8.49 | $10.16 | $8.93 | $10.23 |

**Notes:**
All of the national numbers are entered and we get this overall report so that we may present our successes to congress.

## Why do we enter reports?

| VWIP National Figures | PY 2005 Qtr 3  | PY 2006 Qtr 3 | PY 2005 FINAL |
| --- | --- | --- | --- |
| Number of Participants | 3782 | 3182 | 4289 |
| Number Entered Employment | 2653 | 1866 | 3150 |
| Entered
Employment rate | 70% | 44% | 73% |
| Average Wage at Placement | $11.79 | 12.02 | $12.76 |

## Roles Summary 

- Grantee
- Enter Technical Performance Reports
- Upload 272 and 269
- Upload Technical Narratives
- Upload Success Stories
- Grant Officer Technical Representative
- Enter initial planned Goals Charts
- Review and Validate Reports
- Upload Desk Audits
- Upload On-Site Monitoring Reports
- Upload Corrective Action Plans
- Regional Office
- Review and Validate All Reports
- National Office
- Review all Reports
- Report to Congress

## Things to remember

- Click the “Save Data”  button to save information and come back to complete
- Click on “finalize data” to submit to GOTR
- Upload narratives in WORD format
- Upload 272 and 269 in jpg or pdf format

## VOPAR HELP

- VOPAR Users’ Guide available on the website (upper right corner)
- VOPAR Help is always available
- On login page (for login problems)
- On main page (at bottom)
- On every other page (Technical Support link in upper right-hand corner)
- voparhelp@heitechservices.com

## VOPAR

- Questions?
- Comments?