# Presentation: 822640

## TD-Support Department

- Romesh Sood, Department Head
- Rich Ruthe, Sr. Safety Officer
- January 09, 2006

- TD-Support Department Overview

## TD - Support Department Mission Statement

-       The Technical Division Support Department includes the Facilities Management Group and the Environment, Safety and Health Group. The department is a service organization which supports the mission of the Technical Division and Fermilab in every respect.
-       Facilities Management Group is charged with maintaining Technical Division properties to the highest standards possible while using available resources cost effectively. The group makes necessary improvements to properties including new construction projects.
-       The Environment, Safety and Health (ES&H) Group's goal is to help the division conduct Technical Division processes in the safest manner by means of providing expert ES&H advice and by assisting in the timely mediation of unsafe conditions.

- TD-Support Department Overview

## ORGANIZATION

- TD-Support Department Overview

## TD-SD Key Responsibilities

- Environment, Safety & Health
- ES&H Training
- Emergency Management
- Facilities Management
- Infrastructure Improvements & Construction Projects
- Operational Readiness Reviews & Clearance Recommendations

- TD-Support Department Overview

## Technical Division Integrated Safety Management Program 

- Line Management responsible for safety
- Management commitment to zero injuries
- Grassroots Based – Frontline employee- only Grassroots Safety Committees
- Do what is right for the environment
- Continual self-assessment, self-auditing and self-inspection

- TD-Support Department Overview

## TD ES&H Group Activities

- Serve as a source of expertise for TD management, supervisors and employees.
- Work in concert with the Fermilab ES&H Section to develop lab wide policies.  (Personnel serve on various ES&H committees, and in some instances serve as the Chair.)
- Conduct, coordinate and/or participate in a variety of inspections, self-audits and self-assessments of TD buildings and activities therein.
- Interact with the TD Grassroots Safety Committees.
- Participate in various external reviews of TD activities, including MTF Cryogenic Safety Panel, Operational Readiness Clearance, etc.

- TD-Support Department Overview

## Number of Days Without a Lost or Restricted Time Injury 

| DEPARTMENT | # DAYS* |
| --- | --- |
| Material Control | 3856 |
| Headquarters | 3653 |
| Support | 3287 |
| DD & CIS | 3237 |
| SRF Development | 2812 |
| Test & Instrument | 1236 |
| Magnet Systems | 1165 |
| Machine Shop | 974 |

- *As of 1/1/06

- TD-Support Department Overview

## TD Injury Rates CY 2002-2005

-  *Lost Work Day Case Rate
- **Total Recordable Case Rate

**Injury rates calculated by:**
**(# of injuries x 200,000/hours worked)**

- TD-Support Department Overview

## Number TD InjuriesCY 2000 - 2005  

**This chart refers to raw numbers of injuries and not a calculated rate.**
- A lost work day is one where an employee misses work or is on limited duty.  A recordable injury is one where medical treatment is given or required.

- TD-Support Department Overview

## DOE-Office Of Science Contractual Safety Performance Measures 

- These measures score a grade of **B+:**
- Lost Work Day Case Rate (DART): ≤ **.40**
- Total Recordable Case Rate:  ≤ **.90**
- Complete **90%** of ES&H training identified by ITNA
- Directorate reviews **100%** of all manipulative energized work on power distribution systems

- TD-Support Department Overview

## TD-FY 2005 ES&H Initiatives

- Charter for Grassroots Safety Committees was revised to expand & revitalize their role in safety.
- Quarterly walk through audits were modified to increase HQ participation & place more emphasis on ergonomics.
- Conducted two Division Head safety talk sessions.
- Additional safety training was scheduled for new supervisors & new building managers; ensuring that all employees have received ergonomics training.
- Hazardous weather condition warnings are issued in timely manner.

- TD-Support Department Overview

## TD-FY 2006 Proposed ES&H Initiatives

- Formalize the TD Environmental Management System, including the appointment of an Environmental Officer. (Completed)
- Complete a Lessons Learned for each incident and near miss that occurs within TD.
- Reduce the number of chemicals stored at MDTL.
- Procure and install a “Saw-Stop” table saw in MDTL. (Completed)
- Provide refresher training for the TD internal “OSHA” inspectors.  (Completed)
- Key ES&H personnel will attend an appropriate incident investigation training session.

- TD-Support Department Overview

## TD Facilities Management

- TD Facilities -
- 37 Industrial/Lab/Office & Storage Buildings
- 5 Storage Trailers
- 9 Satellite Machine Shops and Weld Shops

- TD-Support Department Overview

## TD Facilities Management

- Key Responsibilities –
- Maintain the buildings and infrastructure to DOE Order 430.1B (Capital Assets Management)
- Improve and upgrade facilities commensurate with the TD Mission & Needs & availability of funds
- Participate in the planning, procuring, and managing the infrastructure improvements & construction projects

- TD-Support Department Overview

## Technical Division Current & Future Infrastructure Construction Projects

- MP9 Cavity String Assembly Clean Room
- IB3 SRF Laboratory
- IB1Vertical Test Facility for ILC Superconducting RF Cavities
- Industrial Complex Feeder 47 replacement & backup
- IB3 Addition (Advance Materials Laboratory) “General Plant Project”

- TD-Support Department Overview

## Challenges

**TD Buildings Roof Replacements & Exterior Siding –**
- Industrial Center Building FY 2006-07 (~$200K)
- Lab-1, Lab-2, Lab-4 FY 2007-08 (~$240K)
- Industrial Building Exterior Painting or New Siding (~ $150K/each for new siding)
**Advance Materials Laboratory GPP (IB3 Addition) –**
- This project is on hold, it was slated for 2006 -07 ($4M+)
**Ground Penetrating Radar (GPR) –**
-  To help locate underground utilities, FY 2006 (~$75K)

- TD-Support Department Overview

## SUMMARY

- The TD Safety Record is evident of our  Commitment to Safety
- The TD-Support Department is Committed to Providing Excellent & Timely Services to the Division
- In general, conditions of TD facilities is good
- The SD continuously seek ways to improve
- The SD is small in size but very effective

- TD-Support Department Overview

## Other TD-HQ Responsibilities 

- Technical Division QA Program Oversight
- Security & Vulnerability Assessment & Corrective Actions
- Government Property Management Oversight
- Management Internal Self Assessments Program
- Management Assessment of Injuries & Near-Miss Incidents

- TD-Support Department Overview

## Types of TD Reportable Injuries in FY 2004 & 2005

**Injury Synopsis-**
- Employee’s hand slipped into band saw blade when he failed to follow established safety procedures.
- Deburring tool broke, causing employee’s hand to come into contact with a sharp edge on the work piece.
- Employee received 2nd degree burns from a flash burn caused by exposed NbTi filaments on a demonstration cable.  Static electricity is the suspected ignition source.
- Employee cut their thumb on the sharp edge of the work piece (which had not been deburred per procedure) while reaching for a dropped tool.
- Employee received several cuts when he misjudged tension in a coil of shim stock as he  attempted to hold the coil with his hand and cut the retaining band.

- TD-Support Department Overview