# Presentation: 915784

## Session 17

- ACG/SMART:
- Reporting from CPS to COD
- Sue O’Flaherty and Kathleen Wicks

## A Financial Aid Win...From a letter to The Philadelphia Inquirer, September 7, 2006

*“... **Recently, I met with one of our students – a  minority student from Pennsylvania, a star football player, an honor biology student, a wonderful citizen on our campus, but also a financially needy young man --- who was $4100 short of paying his bill after all means of aid were exhausted. He came back to see me, and I had the pleasure of seeing his head come up high when I told him his hard work has paid off, that we had just awarded him a $4000 National SMART Grant. All the meetings we’d had with departments on campus, all the work getting the computers updated with the new grant info, all the paper we’d pushed to finalize the awards became worth it when I felt the full impact of his smile.”*
-                                                                                             Ginny Bradley, Associate Director 				                of Student Financial Service,   Ursinus College, Collegeville PA

## Other ACG/National SMART Interest Sessions 

- #5 Student Eligibility and Academic Year Issues
- #6 Transfer Student and Rigor/Major Issues
- #18 EDExpress Changes for HERA and 2007-2008
- #19 A Day in the Life at the COD School Relations Center
- #26 Negotiated Rulemaking Open Forum

## Topics Covered

- Institutional and Student Eligibility
- Phased Implementation Approach
- Reporting ACG/National SMART to COD
- Differences Between Pell and ACG/National SMART
- ACG/National SMART School Reports
- NSLDS and ACG/National SMART
- ACG/National SMART COD Processing

## Institutional Participation

- All schools that participate in Pell Grants and offer an eligible educational program must participate in ACG and National SMART Grants
- No new Program Participation Agreement (PPA)
- Must review self-identified applicants

## Institutional Eligibility

- Approximately 5400 schools participate in Pell
- Of these, 3350 are eligible for ACG
- Of these, 1944 are eligible for both ACG and National SMART

## Institutional Eligibility

- Offers a 2 or 4 year degree program
- Program length in COD
- 5,6,7,8 for ACG
- 6,7,8 for National SMART
- See *School Information*, “General” page at COD Web site (cod.ed.gov)

## Institutional Eligibility

- Based on school program information as reported in the *Application for Approval to Participate in Federal Student Financial Aid Programs* (See eligcert.ed.gov)
- COD Edit 48 “School is Ineligible” returned on student disbursement if school is ineligible
- No edit on student program length

## Student Eligibility

- US Citizen
- Enrolled in 2 or 4 year degree program
- Pell recipient
- Full time
- HS graduation after 1/1/06 (ACG Level 1)
- HS graduation after 1/1/05 (ACG Level 2)

## Student Eligibility

- Rigorous HS curriculum (ACG only)
- 3.0 GPA (ACG Level 2 and National SMART)
- Eligible Fields of Study (National SMART only)

## Additional Student Eligibility Criteria

- Student may not receive ACG or National SMART concurrently from more than one school.
- ACG and National SMART must be received from same school from which Pell Grant is received.

## ACG/National SMART Phased COD Implementation

- Full functionality for ACG and National/SMART in COD will occur in four phases.
- Implementation of ACG Web Screen July 1, 2006
- 5.1B July 29, 2006
- 5.2B December 16, 2006
- 6.0 April 14, 2007

## 06-07 ACG CPS Web Screens

- On July 1, 2006
- Potentially eligible students sent notification to answer additional questions on ACG Web Screen
- Paper filers were sent a comment on a SAR to complete questions on the ACG Web Screen or call 1-800-4FEDAID and answer ACG questions on the phone

## 06-07 ACG CPS Web Screens

- Questions include:
- High School graduation
- State student completed high school program
- Rigorous program questions
- After July 1, 2006, ACG eligibility questions are provided to potentially eligible students during the FAFSA process

## 06-07 ACG CPS Processing

- Response sent on ISIR to School
- Comment Codes on ISIR tied to each Rigorous Program response from student
- Schools receive daily flat file with response information

## 07-08 ACG CPS Processing

- There is no need for a “mass notification” process for 2007-08
- ACG questions will continue to be “served up” to potentially eligible applicants as part of the FOTW experience

## 07-08 ACG CPS Processing

- SAR and ISIR comment codes will remain the same
- Potentially eligible 2007-08 paper filers will continue to receive a message on the SAR to either go to Corrections on the Web or to call 1-800-4FEDAID to complete ACG questions

## 07-08 ACG CPS Processing

- Current year ACG recipients, when applying for 2007-08, will also be provided ACG questions if they continue to meet the criteria for being considered as “potentially eligible”

## 07-08 ACG CPS Processing

- ACG Eligibility Reason Codes: “01”, “02”, and “03” will remain the same in 2007-08
- ACG Program Codes (used when reporting an “01” eligibility reason code) in use for 06-07 will be used for 2007-08

## 07-08 ACG Rigorous Programs

- Additional programs may be approved by the Secretary in response to the November 1, 2006 deadline for submitting new rigorous program proposals.
- New programs approved by the secretary for 07-08 will receive a new program code.  A list of new program codes will be posted as soon as it is available.

## ACG/National SMART Phased COD Implementation

- 5.1B July 29, 2006
- Initial authorizations to schools
- School funding displayed on COD Web and available in GAPS
- Process to adjust authorizations upon request

## ACG/National SMART Initial Authorizations

- Based on proportional volume of 2005-2006 Pell Grant recipients at 2- and 4-year degree-granting schools
- $221m in ACG
- $208m in National SMART

## ACG/National SMART Initial Authorizations

- Estimated amounts to fund disbursements until mid-December.
- Pell JIT schools must draw from GAPS
- Cash Management regulations in 34 CFR 668 Subpart K apply

## ACG/National SMART Funding

- Schools can request additional funds for Fall Term until mid-December
- Electronic Announcement Posted 8/9/2006 Procedure for Fall 2006 Adjustments to ACG and National SMART Grant 2006-2007 Award Year Initial Authorizations
- Send email to: COD School Relations Center at CODSupport@acs-inc.com
- Request amount needed for fall disbursements

## Status to Date:  5.1B

- Adjustments without student reporting until mid-December.
- E-mail notifications regarding ACG and National SMART Grant awards suspended until January 17, 2007.
- Please draw funds for eligible student disbursements so ED can project for 07-08

## ACG/National SMART Phased COD Implementation 5.1B

- ESOA Message Classes
- ACG = AGAS07OP
- Batch ID =AA
- National SMART = SGAS07OP
- Batch ID = SA

## Reporting ACG/National SMART 

## ACG/National SMART Reporting

- The earliest date on which a school was able to disburse an ACG or National SMART Grant for the 2006-2007 Award Year, either with Federal funds or its own funds, was July 1, 2006.
- Always report disbursement date, not date sent to COD

## ACG/National SMART Phased COD Implementation 

- 5.2B December 16, 2006
- Common Record and Web processing
- Submission of student level data begins
- COD reports disbursements to NSLDS daily

## ACG Reporting

- Establishing an ACG Origination Record
- The following fields are required for ACG
- All fields required to establish a Pell Grant, plus:
- Financial Award ID
- Financial Award Number
- Student Level Code
- Eligibility/Payment Reason Code
- High School Program Code (if eligibility/payment code = 01)
- Citizenship Status Code (optional)

## ACG Reporting Elements

- Eligibility Payment Reason Code
- Required for ACG only
- 01 = Rigorous High School Program
- 02 = Advanced Placement/International Baccalaureate Coursework and tests
- 03 = Coursework

## ACG Reporting Elements

- Rigorous High School Program Code
- Required for ACG only
- 6 digit, alpha numeric
- Required for ACG Eligibility Reason Code 01 only
- Example, AL0001
- See Volume VI, Section 9 of *COD Technical Reference*

## National SMART Reporting – Establishing an Award

- The following fields are required for a National SMART origination record:
- All the fields required to establish a Pell Grant, plus:
- Financial Award ID
- Financial Award Number
- Student Level Code
- Program CIP Code
- Citizenship Status Code (may be taken from CPS)

## National SMART Reporting – Establishing an Award

- Major Program of Study CIP Code
- CIP Codes can be found on IFAP
- See Revised List of Eligible Majors published 08-25-2006 http://ifap.ed.gov/dpcletters/Gen0615.html

## New Required Record Elements

- Financial Award ID & Financial Award Number are new concepts for grant program
- Financial Award ID
- Helps COD distinguish multiple awards for the same student at the same school for the same Award Year
- Assists in properly directing overpayment information at Collections
- Comparable to Loan ID

## New Required Record Elements

- Financial Award Number
- The last 3 positions of the Award ID
- Demonstrates a change of award within an academic year

## New Required Record Elements

- Elements of the Financial Award ID
- Current SSN
- Award Type (A=ACG, T = National SMART)
- Award Year (07)
- Pell School ID
- Financial Award Number
- 21 characters in length

## Financial Award ID & Financial Award Number

- Example 1 - Student A
- Student level code of 1 receives an ACG Award $750
- 	Fall Disbursement $375
- 	Award ID      xxxxxxxxxA07xxxxxx001
- 	Financial Award Number  001
- 	Spring Disbursement $375
- 	Award ID      xxxxxxxxxA07xxxxxx001
- 	Financial Award Number  001

## Financial Award ID & Financial Award Number

- Example 2 - Student B
- Student level code of 1 receives an ACG Award $750
- 	Fall Disbursement $375
- 	Award ID      xxxxxxxxxA07xxxxxx001
- 	Financial Award Number  001
- Progresses to student level code of 2 receives an ACG Award $1300
- 	Spring Disbursement $650
- 	Award ID      xxxxxxxxxA07xxxxxx002
- 	Financial Award Number  002

## Financial Award ID & Financial Award Number

- Example 2 - Student B, continued
- Student B continues to have ACG award eligibility, with a student level code of 2, for the following Fall semester....
- 	Fall Disbursement $650
- 	Award ID      xxxxxxxxxA08xxxxxx001
- 	Financial Award Number  001

## Financial Award ID & Financial Award Number

- Example 3 - Student C
- Student level code of 3 receives a SMART Award $4000
- 	Fall Disbursement $2000
- 	Award ID      xxxxxxxxxT07xxxxxx001
- 	Financial Award Number  001
- 	Spring Disbursement $2000
- 	Award ID      xxxxxxxxxT07xxxxxx001
- 	Financial Award Number  001

## Financial Award ID & Financial Award Number

- Example 4 - Student D
- Student level code of 3 receives a SMART Award $4000
- 	Fall Disbursement $2000
- 	Award ID      xxxxxxxxxT07xxxxxx001
- 	Financial Award Number  001
- Progresses to student level code of 4 and receives a SMART Award $4000
- 	Spring Disbursement $2000
- 	Award ID      xxxxxxxxxT07xxxxxx002
- 	Financial Award Number  002

## Financial Award ID & Financial Award Number

- Example 4 - Student D, continued
- Student D continues to have SMART award eligibility, with a student level code of 2, for the following Fall semester....
- Progresses to student level code of 4 and receives a SMART Award $4000
- 	Spring Disbursement $2000
- 	Award ID      xxxxxxxxxT08xxxxxx001
- 	Financial Award Number  001

## ACG/National SMART Reporting

- COD establishes award information per student, per school, and per grade level
- Student level code can span multiple award years
- Maximum schedule award amount for ACG and National SMART awards at a single school or across multiple schools cannot exceed the maximum scheduled award amount

## Student Eligibility Not Required to Be Reported to COD

- US Citizen
- Optional
- If not reported, taken from CPS according to Transaction #
- Enrolled in 2/4 year degree program
- Not reported to COD
- COD Edit is on institutional eligibility

## Student Eligibility Not Required to Be Reported to COD

- Pell Recipient
- Not reported
- Must be Pell eligible according to CPS Transaction #
- FSA review of exception reports

## Student Eligibility Not Required to Be Reported to COD

- HS Graduation Date
- Not reported to COD
- Documentation retained by school
- 3.0 GPA
- Not reported to COD
- Calculation and documentation at school

## Student Eligibility That Must Be Reported to COD

- Academic Level
- Reported to COD
- Documentation retained at school
- Rigorous HS Curriculum
- ACG only
- Eligible Fields of Study
- National SMART Grant only

## Differences Between Pell and ACG/National SMART

- Overaward Logic (POP)
- Automatic corrections option
- Timing of actual disbursements
- Required record elements

## Overaward Logic (POP)

- Pell allows overaward at multiple schools for 30 days
- For ACG/National SMART, COD System rejects disbursement records when the sum exceeds the scheduled award amount limit
- At same school
- At multiple schools

## Automatic Corrections Option

- For Pell, a school may opt to have COD correct certain values
- For ACG/National SMART, COD will reject incorrect values

## Timing of Actual Disbursements

- For Pell, as early as 30 days prior to disbursement date
- For ACG/National SMART, as early as 7 days prior to disbursement date

## ACG/National SMART School Reports 

## ACG/National SMART Phased COD Implementation 6.0

- 6.0 April 14, 2007
- ACG and National SMART Multiple Reporting Record (MRR)
- Message Class:  AGMR07OP (ACG)
- Message Class:  SGMR07OP (National SMART)
- Applies to concurrent enrollment only

## ACG/National SMART Phased COD Implementation 6.0

- ACG and National SMART Reconciliation Report
- Message Class:  AGRC07OP (ACG)
- Message Class:  SGRC07OP (National SMART)

## ACG/National SMART Phased COD Implementation 6.0

- ACG and National SMART Year-to-Date (YTD) Record
- Message Class:  AGYR07OP (ACG)
- Message Class:  SGYR07OP (National SMART)

## ACG/National SMART Phased COD Implementation 6.0

- ACG and National SMART Text File
- Message Class:  AGTX07OP (ACG)
- Message Class:  SGTX07OP (National SMART)

## ACG/National SMART Phased COD Implementation 6.0

- Data Requests
- Message Class:  AGRQ07IN (ACG)
- Message Class:  SGRQ07IN (National SMART)
- Data Request Responses
- Message Class:  AGRA07OP (ACG)
- Message Class:  SGRA07OP (National SMART)

## ACG/National SMART Phased COD Implementation 6.0

- SSN/Name/Date of Birth Change Report
- Consolidated Pell, ACG and National SMART report
- Message Class:  PGSN07OP

## ACG/National SMART Phased COD Implementation 6.0

- ACG and National SMART Pending Disbursement Report
- Message Class:  AGPD07OP (ACG)
- Message Class:  SGPD07OP (National SMART)

## ACG/National SMART Phased COD Implementation 6.0

- Global Jobs
- Warn and Reduce Disbursements for “No Pell”
- System Generated Negative Disbursements
- Global Jobs
- Reduce CFL to Accepted Records

## NSLDS and ACG/National SMART 

## NSLDS and ACG/National SMART

- NSLDS will begin:
- Receiving ACG/SMART Grants from COD on December 17, 2006
- Displaying ACG/SMART Grants on the NSLDS Website on December 18, 2006
- Providing ACG/SMART Grant award data on 2007-08 SAR/ISIR reports on January 1, 2007

## NSLDS and ACG/National SMART

- ACG/SMART Grant data from the 2006-07 award year will appear as part of the student’s Financial Aid History  on the 2007-08 SAR/ISIR
- ACG/SMART Award Data will not appear on the 2006-07 SAR/ISIR

## Transfer Student Monitoring and ACG/National SMART

- NSLDS will begin:
- Using a new file format for Transfer Student Monitoring/Financial Aid History (TSM/FAH) on January 1, 2007

## Transfer Student Monitoring for ACG/National SMART

- For ACG/SMART 2006-07
- TSM begins on January 3, 2007
- Schools should continue to register students for Transfer Monitoring the same as they have done in the past.
- Schools can look up ACG/SMART award data on NSLDS

## ACG/National SMART COD Processing

## COD and ACG/National SMART

- With the introduction of ACG and National SMART to COD in the 5.2 December 16 release...
- New Schema
- New Message Classes
- New Edits

## ACG/National SMART Processing: Schema

- ACG and National SMART Common Records must be submitted in Schema Version 2.0e
- COD System will continue to accept Pell and/or Direct Loan records in previous versions
- COD System continues to “echo-back” Common Record Response Documents in the same schema version as the submitted record

## Schema 2.0e

- All System-Generated Responses returned in Schema Version 2.0e (including Web and all DL and Pell responses)
- Software Vendors/ Schools are required to  process with the new schema on April 14, 2007 for all programs

## ACG/SMART Processing: New COD Edits

- Edit 14 – Citizenship Status is not eligible for this award
- Edit 123 – Incorrect Student Level for ACG/National SMART Awards
- Edit 124 – Cannot change Student Level
- Edit 125 – ACG/National SMART recipients must be Pell eligible
- Edit 126 – Incorrect Eligibility/Payment Reason for ACG

## New Edits

- Edit 127 – Missing High School Program Code
- Edit 128 – Unnecessary High School Program Code
- Edit 129 – Invalid High School Program Code
- Edit 130 – Award Amount Exceeds Maximum Scheduled Award for ACG
- Edit 131 – Incorrect CIP Code Value

## New Edits

- Edit 132 – Award Amount Exceeds Maximum Scheduled Award for National SMART grant
- Edit 134 – Disbursement exceeds scheduled award at multiple schools for ACG
- Edit 135 –Disbursement exceeds scheduled award for ACG at your school

## New Edits

- Edit 136 –Disbursement exceeds scheduled award for National SMART grant at your school
- Edit 137 – Disbursement exceeds scheduled award at multiple schools for National SMART grant
**NOTE**:  Refer to 2006-2007 COD Technical Reference, Volume II, Section 4 for a complete list of Edits

## Contact Information

- We appreciate your feedback and comments.
- Sue.O’Flaherty@ed.gov 202 377-3393
- Kathleen.Wicks@ed.gov 202 377-3110