# Presentation: 040102

## Training for Purchase Card Users and Approving Officials 

**Federal Recycled and Biobased Procurement Preference Program**

**Affirmative and Environmentally Preferable Procurement**

## Opportunity to Buy Green

**Government-Wide Statistics**
**Purchase card use- $17 billion in FY 2004 - up from $8 billion in FY 1998**
**310,861 cardholders **
**26,523,928 transactions**
**Important to include green purchasing in all purchase card training and manuals**

## Affirmative Procurement

**The policy and practice of purchasing goods made with recycled materials**

**Example:**

**Paper with 30% Post-consumer Content**

**Notes:**
(Read definition.)  Otherwise known as “Buying Recycled”.  Shown here is one of the few absolutely mandatory standards – that we as federal agencies purchase paper with a minimum recycled content of 30%.  This became effective 1 January 1999.

## Affirmative Procurement and Environmentally Preferable Purchasing

**Affirmative Procurement is about to grow much larger.**
**Farm Security and Rural Investment Act, 7 U.S.C.  8102 authorizes a Federal procurement preference program for biobased products.**
**U.S.D.A. published a final rule January 11, 2005 to implement the statute.**

## Affirmative Procurement and Environmentally Preferable Purchasing

**Policy Flash 2004-23 issued by the DOE Procurement Executive.**
**DOE will be an early adopter of the U.S.D.A. Biobased Products Program**
**DOE Contracting Activities and Management Contractors encouraged to acquire biobased products on a voluntary basis in advance of the mandatory biobased preference program **

## Draft Biobased Product Categories

**Adhesive/Mastic Removers **
**Biobased grease **
**Biodegradable films **
**Composite panels **
**Compost **
**Compostable molded products **
**Diesel additives **
**Gasoline additives **
**Hand Cleaners/Sanitizers **
**Hydraulic fluids (fixed equipment) **

**Industrial cleaners **
**Janitorial cleaners **
**Lawn fertilizer **
**Lip Care Products / Balm **
**Metal working concentrates **
**Mulch **
**News inks (black) **
**News inks (color) **
**Penetrating oils **
**Sorbents **

## Affirmative Procurement and Environmentally Preferable Purchasing

**FAR Case 2005-38 has been introduced to implement the program and merge it with the Affirmative Procurement Program.**
**Environmentally preferable procurement is broader still.**
**Environmentally preferable products or services  have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.**

## Environmentally Preferable Purchasing

**What is it?**
**Purchase of Energy or Water Efficient Products, i.e., Energy Star or Federal Energy Management Program**
**Purchase of Alternative Fuels and Re-refined Motor Vehicle Lubricants and Coolants **
**Purchase of Biobased Products, and Recycled Content Products, i.e., Affirmative Procurement Program**
**Purchase of Alternatives to Ozone Depleting Substances**
**Other Purchases that make sense environmentally**

## Environmentally Preferable Purchasing

**Environmentally preferable products or services do one or more of the following:**
**Minimize the consumption of resources, energy and water**
**Prevent the creation of solid waste, air pollution or water pollution**
**Minimize or eliminate the use of materials or processes which compromise the environment (global warming, ozone depletion and acid rain)**
**Promote the use of non-toxic substances and avoid toxic materials or processes**

## DOE’s Affirmative Procurement Program

**Let’s narrow our focus to DOE’s current Affirmative Procurement Program for the rest of this presentation.**

## Why Affirmative Procurement?

**Why Affirmative Procurement?**

**The Federal government spends about $200 Billion every year – and has put this buying power behind the country’s recycling programs  **

**As stewards of federal dollars, we are obligated to purchase designated items containing recycled materials**

## Affirmative Procurement Benefits

**Affirmative Procurement Benefits**

**purchasing**

**collection**

**manufacturing**

**Creates recycling markets**
**Saves energy**
**Conserves resources**
**Saves money**
**Saves landfill space**
**Reduces pollution**

**Purchasing recycled products is the key to completing the recycling loop!**

**Notes:**
two clicks. Start with the benefits – if people understand the reasons behind something, they are more likely to go along with it.  AP uses the power of the federal spending to help create markets for recycled products and produce other benefits such as saving energy and landfill space.  Several years ago I attended a town meeting where the county executive talked about the flashy blue recycling collection trucks the county had purchased.  On a trip to the county landfill, however, he saw a line of blue recycling trucks going in to deposit recyclables as wastes.   Recyclables were being dutifully collected but there was no market for them.  Click.  Buying recycled completes the recycling loop, and makes the whole process work and helps to make all our recycling efforts worthwhile

Don’t forget the benefit of saving money – as technology advances, costs usually go down for recycled materials.  Tires – case in point.

## Why Affirmative Procurement?

**IT’S THE LAW**

## Resource Conservation and Recovery Act (RCRA), 1976

**Section 6002 required EPA to publish guidelines for affirmative procurement and required *****procuring agencies***** to develop an Affirmative Procurement program within 1 year of publication of the guidelines**

## What Is A  Procuring Agency           (Who Does This Apply To?)

**Procuring Agency – any Federal agency or contractor using appropriated Federal funds for a procurement**
**Applies for cumulative procurements of individual CPG items exceeding $10,000 in a year**
**$10,000 threshold applies to entire agency (i.e., Dept. of Energy, and its facility management contractors and certain of their subcontractors)**

## Exemptions

**According to RCRA, procuring agencies must follow the CPGs ****unless the product****:**
**Is unavailable at a reasonable price**
**Will not meet reasonable performance standards**
**Is unavailable within a reasonable timeframe at a sufficient level of competition**

**Price**

**Performance**

**Availability**

## EO 13101 – Greening the Government Through Waste Prevention, Recycling and Federal Acquisition (1998)

**Directed EPA to include AP in compliance inspections**
**Required agencies to provide AP training**
**Required procuring agencies to follow CPGs published in the Federal Register**
**Introduced biobased products as part of AP programs**
**Encouraged purchase of environmentally preferable products and services**

## Greening the Government Guidance in DOE

**Acquisition guidance concerning the 5 Greening the Government Executive Orders is contained in Acquisition Letter 2002-05**
**The Executive Orders were 13101, Recycled Products, 13123, Energy Efficient Products, 13148, Energy Management, 13149 Fleet and Fuel Efficiency, and 13221, Energy Efficient Standby Power Devices **

## What are the CPGs and RMANs?

**Comprehensive Procurement Guidelines (CPGs) designate the products that must contain recovered material**
**Recovered Materials Advisory Notices (RMANs) provide recycled-content recommendations and guidance on buying recycled-content products**

## And The Products Are:

**Construction**
**Landscaping**
**Non-Paper Office**
**Paper and Paper Products**
**Parks and Recreation**
**Transportation**
**Vehicular Products**
**Miscellaneous**

***EPA-Designated Product Categories***

## Construction Products

**Building insulation**
**Carpet**
**Carpet cushion**
**Cement and concrete**
**Consolidated and reprocessed latex paint**
**Floor tiles**
**Flowable fill**
**Laminated Paperboard**
**Modular threshold ramps**

**Nonpressure pipe**
**Patio blocks**
**Railroad grade crossing surfaces**
**Roofing materials**
**Shower and restroom dividers**
**Structural fiberboard**

***Designated Items:***

## Landscaping Products

**Compost made from yard trimmings or food waste**
**Garden and soaker hoses**
**Hydraulic mulch**
**Lawn and garden edging**
**Plastic lumber landscaping timbers and posts**

***Designated Items:***

## Non-Paper Office Products

**Binders, clipboards, file folders, clip portfolios, and presentation folders**
**Office furniture**
**Office recycling containers**
**Office waste receptacles **
**Plastic desktop accessories**
**Plastic envelopes**
**Plastic trash bags**
**Printer ribbons**
**Toner cartridges**

***Designated Items:***

## Paper and Paper Products

**Commercial/industrial sanitary tissue products**
**Miscellaneous papers**
**Newsprint**
**Paperboard and packaging products**
**Printing and writing papers**

***Designated Items:***

## Park And Recreation Products

**Park benches & picnic tables**
**Plastic fencing**
**Playground equipment**
**Playground surfaces**
**Running tracks**

***Designated Items:***

## Transportation Products

**Channelizers**
**Delineators**
**Flexible delineators**
**Parking stops**
**Traffic barricades**
**Traffic cones**

***Designated Items:***

## Vehicular Products

***Designated Items:***

**Engine coolants**
**Rebuilt vehicular parts**
**Re-refined lubricating oils**
**Retread tires**

## Miscellaneous Products

**Miscellaneous Products**

**Awards and plaques**
**Bike Racks**
**Blasting grit**
**Industrial drums**
**Manual-grade strapping **
**Mats**
**Pallets**
**Signage **
**Sorbents**

***Designated Items:***

## Where Can These Products Be Found?

**Government Supply Sources**
**General Services Administration (GSA)**
**Defense Logistics Agency (DLA)**
**Government Printing Office (GPO)**
**Your Facility Supply Store**
**JWOD**

## AP Made Easy...

**Use The Web**
**For Information**
- EPA:  _[http://www.epa.gov/cpg](http://www.epa.gov/cpg)__ and __[http://www.epa.gov/epp/](http://www.epa.gov/epp/)__  _
**—****	****DOE:  **_**[http://www.eh.doe.gov/p2/ap/default.htm](http://www.eh.doe.gov/p2/ap/default.htm)**__** **_
- _[http://professionals.pr.doe.gov](http://professionals.pr.doe.gov/)__ _
**To Search for Products**
**GSA **_[http://www.gsa.gov](http://www.gsa.gov/)__ _
**DLA **_[http://www.dscr.dla.mil](http://www.dscr.dla.mil/)__ _
**EPA **_[http://yosemite1.epa.gov/oppt/eppstand2.nsf](http://yosemite1.epa.gov/oppt/eppstand2.nsf)__ _
**CA Waste Management Board’s Recycled Content Database: **_[http://www.ciwmb.ca.gov/rcp/](http://www.ciwmb.ca.gov/rcp/)__ _

## How Will Purchases of Epa-designated Items Be Monitored?

**EPA RCRA Inspections**
**EPA Facility Questionnaires**
**Reporting of Purchases**
**IG Inspections**

## How Do I Report Purchase Card Transactions?

**Purchase Card Purchases Should Be Reported**
**Affirmative Procurement Reporting Procedures Vary From Site to Site**
**Contact Your Recycling Coordinator or Green Acquisition Advocate for Procedures at your Site **
**Contacts are at http://tis.eh.doe.gov/p2/ap/contactlist.doc**

## What Should You Do?

**Keep the list of CPG items handy or bookmark EPA’s Comprehensive Procurement Guidelines Home Page (http://www.epa.gov/cpg) – refer to it when making purchases**
**Maximize your purchases of recycled-****content items by**
**Searching for recycled-content products****in catalogs and online sources**
**Requesting recycled-content items from your ****vendors**
**Document noncompliant purchases (those not meeting recycled-content requirements) over $2,500 (for reasons of price, performance, or availability)**

## Need More Information?

***Beverly Craig -******	******	******	*****DOE Purchase Card Program Manager****	****	****	****	****	****	****	****	****	****	****	****	****(202-287-1748)**
***Richard Langston -******	*****Procurement Policy Analyst****	****	****	****	****	****	****	****	****	****	****	****	****(202-287-1339)**
***Donald Lentzen -******	******	*****Affirmative Procurement ****	****	****	****	****	****	****	****	****	****	****	****	****Program Manager****	****	****	****	****	****	****	****	****	****	****	****	****(202-586-7428)**
- Print your completion certificate from the next slide.  If you are using NetScape, press escape if in view mode, click on the center of the slide, enter your name, then print slide 35.  If you are using Internet Explorer, right click on the next slide, select EDIT, insert your name and then click outside the slide; print slide 35.
- Furnish a copy to your local purchase card coordinator!

- Just one more step – Prepare your Certificate
- Thanks for learning about our Program.

## U.S. DEPARTMENT OF ENERGY 

**U.S. DEPARTMENT OF ENERGY **
**AFFIRMATIVE AND ENVIRONMENTALLY PREFERABLE PROCUREMENT **
**TRAINING FOR PURCHASE CARD USERS**
**CERTIFICATE OF COMPLETION**
**In Recognition of Your Completion of the Department of Energy**
**Affirmative Procurement Program Overview Training 0.5 Hours Credit**