# Presentation: 800062

## NOAA Coastal Services Center’s Geospatial Contracting ActivitiesMiki SchmidtNOAA Coastal Services CenterMAPPS Winter Conference 2009January 22, 2009

- NOAA Coastal Services Center’s Geospatial Contracting ActivitiesMiki SchmidtNOAA Coastal Services CenterMAPPS Winter Conference 2009January 22, 2009

## Presentation Outline 

-  NOAA Coastal Services Center
-  Coastal Geospatial Services Contract
**The basics**
**Task order summary**
**Task Order Management and Information System (TOMIS)**
**Where WE can improve**
**Follow-on plans**

## NOAA Coastal Services Center

**Linking people, information, and technology**

## Coastal Challenges

**Big Population Centers**
- 53% of population living in coastal areas, only 17% of nation’s land area
**Big Contributor to Nation’s Economy**
- 57% of U.S. GDP from coastal watershed counties
**Climate change**
- Inundation and sea level rise adaptation planning

**Notes:**
-  $6-30 billion per year from beach recreation 
-  $10-26 billion per year from recreational fishing
-  $4.9-$49 billion per year generated from coastal wildlife viewing
-  $15 billion spent yearly by local government on Great Lakes restoration

## Vision

- ...easy access to data and tools
- ... bring organizations together to address coastal issues

**Notes:**
The vision of the Digital Coast is a world where coastal resource and emergency mgt programs have easy access to what they need to make effective coastal resource management decisions - - - things like keeping communities safe from natural hazards and understanding the impacts of future growth before the decisions are made.

Overall Messages:

Digital Coast is not just a website, not just about data.
With declining budgets and increased needs due to climate change, the need for resilient communities, other drivers, DC can help provide not only data but the tools & training customers need to use the data and examples of how to apply it to real-world situations

## Coastal Geospatial Services Contract

**Coastal Geospatial Services Contract**

- Purpose:   Acquire range of geospatial services for coastal resource management applications to help build the Digital Coast

- www.csc.noaa.gov/crs/cgsc.html

## Lesson Learned 

**Consider new evaluation criteria**

## Slide 8

## Coastal Geospatial Services Contract

-   Four prime contractors with over 90 subs
-   Awarded Aug 2005 -  Ends Aug 2010
-   $40M ceiling ($10M per award)
-   Access by others through MOU’s
-   No overhead charges (currently)

**C****oastal ****G****eospatial ****S****ervices ****C****ontract**

## Contract Services

- Thematic mapping
- Aircraft data acquisition
- Satellite imagery acquisition
- Spectral image processing, analysis, and interpretation
- Aerial photo interpretation
- Topographic / bathymetric product generation
- Photogrammetric mapping
- Geographic information system (GIS) data development
- Software applications and decision support tools development
- Survey and control services
- Data analysis for both land and seabottom characterization
- Data conversion and scanning
- Data manipulations
- Generation of FGDC compliant metadata
- Acoustic data acquisition
- Sediment profile imaging and analysis
- Geospatial analyses that incorporate social, economic, and ecological factors

## 78 Task Orders - $13.7 M 

## Subcontractors - 16 Task Orders $3.1 M

## Imagery - $3.5M

** ****Satellite ($2.3M)**
- QuickBird
- IKONOS
- SeaWiFS
** ****Aerial ($1.2M)**
- ADS 40
- DMC
- UltraCam

## Topography - $3.3M

** ****Lidar ($2.6M)**
** ****IfSAR ($0.5M)**
** ****Quality Assurance ($0.2M)**

## Land Cover - $2.4M

** ****30m C-CAP ($2M)**
** ****HiRes C-CAP  ($0.4M)**

## Benthic - $1.2M

** ****Texas ($.6M)**
** ****Humboldt Bay ($0.2M)**
** ****Florida ($0.3M)**
** ****Standards ($0.1M)**

## Coral Reef Monitoring - $0.6M

** ****Hawaiian Islands**
** ****NWHI**
** ****USVI**

## Other - $0.9M

** ****Socio-economic analysis**
** ****GIS programming**
** ****GIS training**
** ****Outreach**

## 
Task Order Management and Information System
(TOMIS)

- Task Order Management and Information System
**(****TOMIS****)**

## Manages Deliverable Process

Input
Submittal
Review
Acceptance
Evaluation
Reporting

- Input
- Submittal
- Review
- Acceptance
- Evaluation
- Reporting

**TOMIS**

**Email notification each step of the way**

## TOMIS Benefits

**TOMIS** **Benefits**
** ****Efficiency**
** ****Good tracking and reporting**
** ****Good information sharing vehicle**
** ****Good planning and feedback tool**
** ****Eliminates misunderstandings, lost details**
** ****Provides real time updates**
** ****Provides historical record**
** ****Reduces Federal duplication of effort**

**Notes:**
Federal 
Efficiency allowing management of multiple task orders
Maintains records of dates
Tracks performance
Easy report generation
Ability to share information across contract vehicles and agencies

Contractors
Better plan upcoming work 
Lowered administrative burden
Provides timely feedback
Evaluations used for references

All
Eliminates potential misunderstandings
Reduces the risk of something being overlooked
Real time status updates 
Historical record

## Current Contract Vehicles

NOAA Coastal Services Center

NOAA National Geodetic Survey
Shoreline Mapping 
Ground Survey
Geodetic Leveling

U.S. Geological Survey
Products and Services Contract**
Commercial Aerial Products Contract**

** Not fully operational at this time

- NOAA Coastal Services Center
- NOAA National Geodetic Survey
- Shoreline Mapping
- Ground Survey
- Geodetic Leveling
- U.S. Geological Survey
- Products and Services Contract******
- Commercial Aerial Products Contract******
**** ****Not fully operational at this time**

**TOMIS**

## Lessons Learned 

- Seek feedback
- Multiple awards
- Refine required services
- Effective project management
- Treat as partnership
- State access
- QBS works for CSC

## Increased value to taxpayer

**Advantages of Quality Based Selection**
**NOAA CSC****’****s Perspective**

- Simplified solicitation
- Simplified selection process
- Award to highest qualified
- Contractors more motivated
- Competitive pricing
- Higher level of cooperation

**Increased value to taxpayer**

**Notes:**
From the Coastal Services Center perspective,
QBS solicitations do not have to go through our Acquisition Review Board therefore expediting the process
Under QBS we only send task orders to the highest qualified team. Contractors save money on preparing multiple proposals (reduces OH). Award times are expedited. Less resource drain on NOAA
Dealing with the highest qualified contractors results in higher quality products and more timely deliveries
Emphasis on providing a better product rather than cheaper
Still able to negotiate competitive pricing
Contractors are more willing to cooperate since it is not all about making a dollar

## Areas to Improve

NOAA
Better statement of work
Improve communication
Continue to enhance TOMIS
Success stories
Increase geography

Private Industry
Communication
Costs
Sub-contracting?
Advocacy success

- NOAA
- Better statement of work
- Improve communication
- Continue to enhance TOMIS
- Success stories
- Increase geography
- Private Industry
- Communication
- Costs
- Sub-contracting?
- Advocacy success

## Coastal Geospatial Services Contract 
Re-Compete

		Projected Timeline
Solicitation			5/2009
Proposals Due		7/2009
Discussions		10/2009
Final Rankings		11/2009
RFP				1/2010
Cost Proposals Due	1/2010
Award			5/2010

**Re-Compete**
- 		**Projected Timeline**
- Solicitation			5/2009
- Proposals Due		7/2009
- Discussions		10/2009
- Final Rankings		11/2009
- RFP				1/2010
- Cost Proposals Due	1/2010
- Award			5/2010

## 	    March 2, 2009 1:00 - 2:30

 Briefing states regarding current contract

 Obtaining state’s input regarding future 	improvements

-  Briefing states regarding current contract
-  Obtaining state’s input regarding future 	improvements

**Coastal GeoTools 09 Conference**
**Special Interest Meeting**

## For More Information

**NOAA Coastal Services Center**
_**[www.csc.noaa.gov](http://www.csc.noaa.gov/)**_
**Miki Schmidt**
***Nicholas.schmidt@noaa.gov***
**(843) 740-1237**

- _[www.csc.noaa.gov/crs/cgsc.html](http://www.csc.noaa.gov/crs/cgsc.html)_

## 
Comments from “Users”

“TOMIS is the best contract administration capability that we have worked with to manage our IDIQs. The process of issuing Task Orders and monitoring work progress is greatly simplified through the use of TOMIS. This translates into a lower administrative burden on our part and a better contract management vantage point for the government. Lastly, the fact that the TOMIS capability is available via the Internet provides maximum flexibility for both the government and contractors to obtain and post information regarding open Task Orders.” 

“From a programmatic level, it provides a quick, efficient check on project status”

“Performance Evaluations are much appreciated and have been timely upon completion of the projects”

“The e-mail notifications on deliverables made and accepted are great”

 “Are able to view previous projects, this is good for historical information”

“Able to manage “pass-through” subcontracts easily”

- Comments from “Users”
- “TOMIS is the best contract administration capability that we have worked with to manage our IDIQs. The process of issuing Task Orders and monitoring work progress is greatly simplified through the use of TOMIS. This translates into a lower administrative burden on our part and a better contract management vantage point for the government. Lastly, the fact that the TOMIS capability is available via the Internet provides maximum flexibility for both the government and contractors to obtain and post information regarding open Task Orders.”
- “From a programmatic level, it provides a quick, efficient check on project status”
- “Performance Evaluations are much appreciated and have been timely upon completion of the projects”
- “The e-mail notifications on deliverables made and accepted are great”
-  “Are able to view previous projects, this is good for historical information”
- “Able to manage “pass-through” subcontracts easily”

**TOMIS**