# Presentation: 009448

***TEITAC***
***Editorial Working Group***
***Report Proposal***
***May 22, 2007***

## Agenda

- Who we are
- Our goals
- Parts of the report
- Proposals for individual provisions
- Proposals for sorting provisions
- Proposals for the report

## Who Are We

- Michele Budris, Sun Microsystems, Inc
- Allen Hoffman, Dept of Homeland Security
- Mike Paciello, The Paciello Group
- Whitney Quesenbery, Usability Professionals' Association
- Jim Tobias, Inclusive Technologies

## Our Goals

- Edit input from each subcommittee to make a complete report
- Ensure terminology used consistently
- Assist subcommittees using plain language
- EWG will NOT change the meanings of any provisions

## Parts Of The Report To Discuss

- Overall layout
- How to show the individual provisions
- Order of provisions

## Overall Report Layout

**1. Front matter**
- Acknowledgments, members of the committee, members of the subcommittees, Access Board staff and members, other credits and thanks
**2. Executive summary**
- Summary of work, summary of recommendations outside the provisions, summary of what’s new in the standard
**3. About this report**
- About the committee (why formed, how selected); goals and objectives (what we were charged with doing); principles (copy and update from EITAAC)
**3. The history of accessibility legislation**
**4.  General recommendations**
- Any recommendations besides the actual updates to the standard; any discussion or recommendation about implementation
**5. Recommendations for the standard**
- this includes any material updating any part of current standard, including subparts A, B, C, and D

## Individual Provisions

- Two proposals
- Use approach from last time, put the text provision in the main body of the report and the supporting information (costs, reason for changes) in an appendix.
- Put all the information about the provision together in the main body of the report.

## Format Option 2 (slide 1)

**Provision Title**
- The text of the provision.
**Applies to**
*Product Types: **	**[[ Choose from list ]]*
*Characteristics: **	**[[ Choose from list ]]*
*User Activities: **	**[[ Choose from list ]]*
*Disabilities: **	**[[ Choose from list ]]*

## Format Option 2 (slide 2)

**DISCUSSION**
- Any discussion of the provision, including a brief explanation of the benefits, related ‘best practices,’ or the rationale for making changes to existing text. If this discussion is long, it can be introduced here and then continued in an annex.
*Source:**	**[[  Enter § 1194 reference or 255 reference or New ]]*
*Impact:**	**[[ Enter economic impact / benefits ]]*
*Testability**	**[[ Enter how requirement can be evaluated ]]*

## Product Types

- These terms describe the types of products that might be subject to the standard.
- All product types
- Hardware
- Telephone (desktop, wireless, cordless, etc.)
- Telephone system (PBX, etc.)
- IVR (Voicemail, Autoattendant, Audiotext)
- AudioVisual equipment (Video Monitor, TV, Projector)
- Public information terminal (Kiosk)
- Network interface to devices
- Desktop computer system
- Portable computer system (laptop, PDA, tablet)
- Copier, printer, scanner, other similar peripheral
- Software (installed or through browser)
- Web content
- Media content (audio/video)

## Product Characteristic (1 of 3)

- These terms describe characteristics components or features of products
- Physical controls or connectors (latches, slots, etc.)
- Touchscreen or touch sensitive buttons (non-mechanical)
- Context-driven control (softkeys)
- Mouse/Pointer Input
- Keyboard (physical)
- Printed text, labels, etc on the product itself
- Visual display with text
- Visual display with graphics
- Color (on keys, labels, displays, indicators, documentation, etc.)
- Sound output - speech
- Sound output (other than speech)

## Product Characteristics (2 of 3)

- Speaker held to ear or product projects large magnetic field
- Speech encoding and transmission
- Speech recognitionBiometric identification feature
- Time synchronized media
- Time limits of any type (timeout, double-clicks, keyrepeat, session length)Speaker held to ear or product projects large magnetic field
- Speech encoding and transmission
- Speech recognition
- Biometric identification feature
- Time synchronized media
- Time limits of any type (timeout, double-clicks, keyrepeat, session length)
- User documentation (any type - electronic or print)

## Product Characteristics (3 of 3)

- Customer support/training
- Supports user-installable at
- Does not allow user-installable at (closed by policy)
- User-installable at not feasible (underlying technology limit)Could support user-installable at, but no at available
- Passes information/data through (e.g. transmits or transports)
- Electronic forms (web & other electronic)
- Web content or applications
- Allows user preferences
- Network-based service or feature
- Connects to a network for a service or feature

## User Activities

- These terms describe the user goals, activities or functions that the products support.
- Conversation (voice, text, video)
- Data analysis (spreadsheet, database)
- Document creation and editing (text, graphics, layout)
- Document sharing and reviewing
- Media (audio/video) creation and editing
- Publishing and viewing
- Training/learning
- Work/project management

## Disabilities

- These terms identify disabilities which the provision addresses.
- All disabilities
- Blindness
- Low vision
- Color deficiency/Colorblindness
- Deafness
- Hard of hearing
- Deaf-blindness
- Other combined hearing/vision loss
- Mobility
- Dexterity
- Speech
- Cognitive language/learning
- Photosensitivity (flashing)

## Plain Language

- Write the provisions so they are easy to understand
- Make information easy to find with clear headings.
- Talk to your readers.  Use "you" and the imperative.
- Keep your sentences and paragraphs short.
- Set the context first.  Put the pieces of a sentence in logical order for your readers.
- Write in the active voice (most of the time). Use the present tense.
- Put the action in the verb, not in the nouns.
- Use your readers' words.
- Avoid gender-specific writing.
- Use bulleted lists for options (break up paragraphs).
- Use “must” (not shall) for provisions. Use “may” or “should” for guidelines.

## Sort of Individual Provisions

- 4 options
- Present them in the current order
- List them by subcommittee
- Reorganization proposed by the General Subcommittee – two versions

## Process

- EWG to supply each subcommittee with a draft of their provisions based on April 15 submission
- June 18 each subcommittee to submit their third and final version to EWG
- EWG to work with subcommittees to create consistent style, in a plain language
- Draft of report to be distributed prior to July meetings

## Actions for Thursday

- Decision on the overall layout of the report
- Decision on how will show the individual provisions
- Decision on how will sort the provisions within the report

## URLs and Emails

- TEITAC WIKI will have a page (pending)
- All documents will be available on
- http://www.wqusability.com/sandbox/teitac-ewg
- michele.budris@sun.com
- Allen.Hoffman@dhs.gov
- mpaciello@paciellogroup.com
- whitneyq@wqusability.com
- tobias@inclusive.com