# Presentation: 664410

## Enhancing Collaborative Relations Between ARS and CSREES 

**COLLABORATION ASSESSMENT AND ENHANCEMENT TEAM (CAET)**
**RECOMMENDATIONS**

## MATRIX MANAGEMENT SYSTEM 

-     **Working Definition**
- Decentralized bottom-up, side-to-side, & top-down decision making process.
**	****	**

**Dependent Variables**
- Clear understanding
-    of the organizational
-    management structure.
- Knowledge of who has what level of authority and responsibility at each management tier.
- Open communication
- Trust and respect

## MATRIX COLLABORATION SYSTEM 

-     **Working Definition**
- Decentralized bottom-up, side-to-side, & top-down collaboration process.
**	****	**

**Dependent Variables**
- Clear understanding
-     of the organization’s
-     commitment to internal & external collaboration.
- Knowledge of who has what level of authority and responsibility for collaboration.
- Open communication
- Trust and respect

## Agricultural Research Service

**Agricultural Research Service**

**Cooperative State Research, Education, & Extension Service**

**Partners, Stakeholders and Customers**

**Serving Clientele Needs**

## CAET TEAM MEMBERS

**Henry Bahn - CSREES**
**P.S. Benepal - CSREES**
**Margaret Bogle - ARS**
**Shanthy Bowman - ARS**
**Carolyn Brooks -UMD-ES**
**Samuel Donald - ARD**
**Alan Dowdy - APHIS**
**Sharon Drumm - ARS**
**A. J. Dye - CSREES**
**James Heird - CSU**
**Patricia Jensen – NDSU**
**Linda Kelly - FSIS**
**Dennis Kopp - CSREES**

**Sheryl Kunickis - NRCS**
**Sara Mazie – REE**
**McKinley Mayes – CSREES**
**Marva Nesbit - Facilitator**
**Eldon Ortman - CSREES**
**Cheryl Oros - CSREES**
**Kathy Ott -  NASS**
**Ralph Otto - CSREES**
**Hank Parker - ARS**
**Bobby R. Phills- ARS/CSREES**
**David Rust - ARS**
**Gladys Shelton – NC A&T SU**
**Debra Tropp - AMS**
**Gladys G. Vaughn - OCR**

## CAET TEAM IN ACTION

## Slide 7

##  COLLABORATION ASSESSMENT

**STATEMENT OF VALUES**
**FROM THE**
** ****C****OLLABORATION ****A****SSESSMENT**
** ****AND**
** ****E****NHANCEMENT ****T****EAM**

## CAET Statement of Values

**We Value:**
**1.****	****	****Developing and enhancing  ****	****collaboration between ARS and ****	****CSREES in order to strengthen the ****	****quality of research, education, and ****	****extension. **

## CAET Statement of Values

**We Value:**
**2.****	****	****The creativity, initiative, and ****	****dedication of key individuals to ****	****make collaborative endeavors a ****	****success.  **
**	**

## CAET Statement of Values

**We Value:**
** ****3.****	**** ****	****The power that results from drawing ****	****upon diverse experiences, ideas, and ****	****cultures.****	**

## CAET Statement of Values

**  ****We Value:**
** ****4. ****	****Integrity and equity in program ****	****delivery.**
**  **

## CAET Statement of Values

**  ****We Value:**
**5.****	****	****Portraying accomplishments and ****	****programs in a balanced and accurate ****	****format.**
**  **

## CAET Statement of Values

**  ****We Value:**
**6.****	****	****The timely development and delivery ****	****of information and technology that ****	****supports customer and stakeholder ****	****needs.**

## CAET Statement of Values

**  ****We Value:**
** ****7.****	****Relevance and efficiency in resource                          ****	****utilization.**
**  **

## CAET Statement of Values

**  ****We Value:**
**8.  ****	****Open and inclusive communication.**
**  **

## CAET Statement of Values

** ****We Value:**
**9.****	****	****Requiring accountability for ****	****individual and institutional  ****	****collaboration.**

## CAET Statement of Values

**  ****We Value:**
**10.****	****Recognizing and rewarding ****	****	****        ****	****individuals for developing and    ****	****	****contributing to interagency ****	****	****        ****	****collaboration. **

## CAET Sub-Committees

**	****Joint Planning and Program      ****	****Development**
**  ****	****Human Capital Development**
**     ****Collaboration**
**     ****Accountability**

## RECOMMENDATIONS 

**FROM THE**
** ****S****UBCOMMITTEE **
**ON **
**J****OINT ****P****LANNING AND ****P****ROGRAM ****D****EVELOPMENT**
**Patricia Jensen, Chair**

## JOINT PLANNING AND PROGRAM DEVELOPMENT

**  ****R****ECOMMENDED ACTION ITEM # 1.**
-  	**ARS/CSREES commit to a co-funded IPA position on a continuing basis for the purpose of exploring opportunities for ARS and CSREES direct collaboration, and for implementing and following through on the ideas and initiatives proposed in these CAET recommendations.**

## JOINT PLANNING AND PROGRAM DEVELOPMENT

**  ****R****ECOMMENDED ACTION ITEM # 2.**
**	****Develop a ****unified**** CSREES/ARS approach to the stakeholder community for the purpose of formulating “very specific issue based” initiatives where the two agencies could join their unique scientific and technical expertise to address and solve critical problem issues.**

## JOINT PLANNING AND PROGRAM DEVELOPMENT

**  ****R****ECOMMENDED ACTION ITEM # 3.**
- 	**Take one or two current/potential**** ****“issue based”**** ****initiatives (to be identified with the stakeholder group) to jointly plan, budget, and implement.  **
**	****These initiatives would be developed and submitted up through the normal budgetary channels as a single unified initiative for joint collaborative implementation.**

## RECOMMENDATIONS 

**FROM THE**
** ****S****UBCOMMITTEE**** **
**ON **
**H****UMAN ****C****APITAL ****D****EVELOPMENT**
**Gladys Shelton, Chair**

## HUMAN CAPITAL DEVELOPMENT 

**  ****R****ECOMMENDED ACTION ITEM # 1.**
** **
**	****Establish an Interagency Assessment Committee to identify barriers and propose opportunities to share human capital resources across agencies and institutions.**

## HUMAN CAPITAL DEVELOPMENT 

**R****ECOMMENDED ACTION ITEM # 2.**
**	**** **
**A.****	****Investigate the potential of creating and maintaining a database of expertise in both agencies and universities along disciplinary lines. **
**B. Enhance ARS and CSREES websites to include information on the land-grant system and crosslink to all relevant websites.**

## HUMAN CAPITAL DEVELOPMENT 

**  ****R****ECOMMENDED ACTION ITEM # 3.**
** ****	****Review recruitment and employment programs and materials of both CSREES and ARS with the intent to better describe the nature of the position.**
** **

## HUMAN CAPITAL DEVELOPMENT 

**R****ECOMMENDED ACTION ITEM # 4.**** **
-   **Using current IPA policies and guidelines: **
**A. Establish a continuing IPA position to serve as a Collaborative Liaison between the two agencies in expanding and utilizing human capital expertise as well as other collaborative opportunities. **

## HUMAN CAPITAL DEVELOPMENT 

**R****ECOMMENDED ACTION ITEM # 4 Cont.**
- 	**Using current IPA policies and guidelines: **
**B.  Establish positions for use in promoting bidirectional annual faculty/staff/agency IPA exchanges.  **

## HUMAN CAPITAL DEVELOPMENT 

** ****RECOMMENDED ACTION ITEM # 4 Cont.**** **
**Using current IPA policies and guidelines: **
**C.** **Study the feasibility of promoting short-term     faculty/staff/agency exchanges for addressing imminent and prominent issues and needs.   **

## RECOMMENDATIONS 

**FROM THE**
** ****S****UBCOMMITTEE**** **
**ON **
**C****OLLABORATION**
**Sheryl Kunickis, Chair**

## COLLABORATION 

**  ****R****ECOMMENDED ACTION ITEM # 1.**** **
**	****ARS and CSREES Administrators develop and publish joint statements of their Agency's commitment to collaboration as a means of facilitating enhanced understanding, collaboration, and cooperation.**
**	****  **

##  COLLABORATION 

**  ****R****ECOMMENDED ACTION ITEM # 2.**** **
**   ****	****Form a joint agency study group to: **
**	****a) ****	****review and identify policies and ****	****procedures that may impede or serve**
**          ****as potential barriers to enhanced ****	****collaboration.**
**	****b) ****	****identify approaches to minimize barriers.**
**	**

## RECOMMENDATIONS 

**FROM THE**
** ****S****UBCOMMITTEE**** **
**ON **
**A****CCOUNTABILITY**
**James Heird, Chair**

##  ACCOUNTABILITY 

**RECOMMENDED ACTION ITEM # 1.**** **
- 	**Determine the amount of collaboration that presently exists between ARS and CSREES.**

##  ACCOUNTABILITY 

**RECOMMENDED ACTION ITEM # 2.**** **
**	****Using the data from recommendation # 1, benchmark at regular intervals to determine progress toward greater collaboration. **

##  ACCOUNTABILITY 

**RECOMMENDED ACTION ITEM # 3.**** **
- 	**Collaboration should be a part of annual reports of:  ARS/CSREES NPLs, ARS Area Offices and Centers, State Agricultural Experiment Stations, and State Cooperative Extension Programs.**

##  ACCOUNTABILITY 

**RECOMMENDED ACTION ITEM # 4.**** **
**	****ARS and CSREES leadership should ensure that collaboration between the two agencies be a consideration in the overall evaluation of ARS and CSREES personnel and programs.**

## CAET TEAM IN ACTION

## COLLABORATION NEEDS YOU !

**“****Engage In It.  Grow With It.”**
- For more information contact: Bobby R. Phills, CAET Chair
- Email: _[bphills@ars.usda.gov](mailto:bphills@ars.usda.gov)__ _
- Phone: (202) 720-6191