# Presentation: 712514

## UNITED STATES MINT

- “Environmental Management System (EMS) Implementation in the United States Mint”
**	****	****	****	**
**	****	****	****	****	****By**
- Roger Swarup, Environmental Officer, 801 9th Street, N.W. Washington D.C., 20220 Tel: (202) 354-7473

## United States Mint – Who We Are

- Self-funded Bureau of Department of Treasury
- United States Mint has about 2000 employees
- _Mission: Produce circulating coinage_
- _Mission: Produce numismatic products such as proof sets and official commemorative coins_
- _Mission: Produce official medals such as the Congressional Gold Medal_
- _Mission: Produce gold, silver and platinum bullion coins for investors_

## United States Mint – Facilities 

- Headquarters, 801 9th Street, N.W., Washington DC
- United States Mint at Philadelphia, Philadelphia, PA
- United States Mint at Denver, Denver, CO
- United States Mint at West Point, West Point , NY
- United States Mint at San Francisco, San Francisco, CA
- United States Bullion Depository, Fort Knox, KY

## United States Mint - Vision

- “We at the United States Mint believe that being environmentally responsible is not only an obligation we have to the public but also a practice that makes good business sense”
- - Former United States Mint Deputy Director David A. Lebryk

## Environmental Program  Background

- Prior to 1998, United States Mint had no organized environmental program
- One engineer at the United States Mint at Philadelphia acted as the United States Mint’s Environmental Manager (collateral duty)
- Responsible for all facilities
- Conducted informal compliance audits of facilities
- Irregular timeframe for audits

## Environmental Program  Background – Contd.

- No designated environmental staff in plants
- No environmental training in plants
- In 1998 the United States Mint reorganized
- Mint hired an Environmental Manager at HQ Washington DC
- Responsibilities included Environmental Program Management for the United States Mint

## How EMS was Implemented in the United States Mint

- First EMS Reference Manual in 1997-98
- Used as initial resource to  establish EMS
- Environmental staff designated in each plant
- Completed third party compliance audit 1999-2000
- Implement self Inspection, waste management, pollution prevention programs

## How EMS was Implemented in the Mint – Contd.

- Self-inspection program was developed and implemented
- United States Mints at San Francisco and Philadelphia got new state-of–the-art Chrome scrubber system
- United States Mint at Philadelphia received a Title V Permit
- New procedures developed for NEPA

## How EMS was Implemented in the Mint – Contd.

- Signing of EO 13148 lead to realignment of the United States Mint’s  environmental program
- The Mint designated four facilities for implementing EMS by Dec 2005
- The four facilities are Philadelphia, Denver, San Francisco, and West Point
- In 2003 the Mint decides to base EMS on ISO 14001 standards

## United States Mint – Who We Are Contd.

- The United States Mint applies world class business practices in manufacturing, sales and marketing and protection.  These practices enhance revenues and profit
- All funded programs must advance the United States Mint’s mission
- Fully committed to environmental stewardship

## Early EMS Success at United States Mint at West Point 

- Final EMS audit – Jan 2005
- ISO 14001:1996 registration Audit – Mar 2005
- ISO 14001:1996 certification – March 18, 2005
- ISO 14001:2004 Upgrade Audit – Sept 2005

## Major Project Completed in the West Point Mint for EMS, CY 2000-05

- Compliance Audit, 2000
- Building Renovation, 2000
- Recycling and Waste Management
- Asbestos and Lead Paint
- Process improvements
- Implement E-waste Management

## EMS Success at United States Mint at Denver

- Final EMS audit – Jan 2005
- ISO 14001:1996 registration Audit – April 2005
- ISO 14001:1996 certification – April 27, 2005
- Surveillance Upgrade Audit ISO 14001:2004 – Oct   2005

## Major Project Completed in United States Mint at Denver for EMS, CY 2000-05

- Expanded recycling and waste management efforts
- Reduced oil consumption by 80 percent
- Hazardous Material Pharmacy
- Close-Loop wastewater treatment process
- Mint police converted to lead-free ammunition
- Continuing environmental performance

## EMS Success at United States Mint at Philadelphia 

- Final EMS audit – April 2005
- ISO 14001:1996 registration Audit – June  2005
- ISO 14001:1996 certification – June 15, 2005
- Surveillance Upgrade Audit ISO 14001:2004 – December 2005

## Major Project Completed in Philadelphia for EMS, CY 2000-05

- MSDS data base developed to manage chemicals
- Reduced HW generation by 90 percent.
- State-of-the-art chrome scrubber system installed
- The wastewater system process modified with use of new polymer
- Installed new resin based treatment to reduce concentration of silver

## Projects Completed for EMS at United States Mint at San Francisco

- Final EMS audit completed – Oct 2006
- Compliance audit – 1999 -2000
- Monthly self-inspection program implemented
- Installed state-of-the-art chrome scrubber system to control emissions

##  								Coin Manufacturing Process

- Metal Strip

- Stamping

- Annealing

- Washing

- Upsetting

- Coining

- Drying

- Packaging

- Gases

- Water, Chemicals

- Waste Water
- Treatment

- Shipment

- Natural
- Gas

## EMS - Methodology

- The United States Mint decided to use ISO 14001:2004 Standards developed based on Plan-Do-Check –Act (PDCA) Methodology.
**Plan**: Establish policy and objectives and identify processes necessary to deliver results
**Do:** Implement processes
**Check:** Monitor and Measure processes against policy, objectives and targets, legal and other requirements.
**Act:** Take actions to continually improve the performance of the EMS

## Continual

**PDCA - Methodology**

**Continual**
**Improvement**

## PDCA - Planning

- General Requirements
- Environmental Policy
- Environmental Aspect
- _[Denver Aspects and Impacts Register Jan 08.xls](../Local%20Settings/Temporary%20Internet%20Files/Local%20Settings/Temporary%20Internet%20Files/Local%20Settings/Temporary%20Internet%20Files/OLK13/Denver%20Aspects%20and%20Impacts%20Register%20Jan%2008.xls)_
- Legal and Other Requirements
- Objectives, Targets and Programs

## THE UNITED STATES MINT AT PHILADELPHIAENVIRONMENTAL POLICY

**The Mint will systematically integrate the management of its environmental activities and functions into all missions. We will conduct our activities in a manner that protects human health and the environment, and that meets or exceeds all applicable environmental laws and regulations.**
**The **_**United States Mint at Philadelphia**_** is committed to pollution prevention and resource conservation, and will strive for continuous improvement in its environmental performance.**
**The Mint will communicate this policy to its employees and stakeholders.**
**	****	****	****	****__________________**
**	****	****	****	****R. R. Robidoux**
**	****	****	****	****Former Plant Manager **

## PDCA DO – Implementation and Operation

- Resources, roles, responsibility and authority.
- _[WPM Roles and Resp Proc.doc](../Local%20Settings/Temporary%20Internet%20Files/Local%20Settings/Temporary%20Internet%20Files/Local%20Settings/Temporary%20Internet%20Files/OLK13/WPM%20Roles%20and%20Resp%20Proc.doc)_
- Competence training and awareness
- Communication
- Documentation
- Control of documents
- Operation control
- Emergency preparedness

## PDCA Check - Checking

- Monitoring and Measurements
- _[WPM Monitoring and Measurements.doc](../Local%20Settings/Temporary%20Internet%20Files/Local%20Settings/Temporary%20Internet%20Files/Local%20Settings/Temporary%20Internet%20Files/OLK13/WPM%20Monitoring%20and%20Measurements.doc)_
- Evaluation of compliance
- Nonconformity, corrective actions, and preventive actions
- Control of records
- Internal audits

## PDCA Act – Management Review

- Review managemen_t’s_ EMS at planned intervals
- Ensure continued suitability and effectiveness
- Assess opportunities for improvement in EMS
- Review policy, objective, and targets consistent with continual improvements
- Document reviews
- Typical Procedure (_[WPM Management Review Proc.doc](../Local%20Settings/Temporary%20Internet%20Files/Local%20Settings/Temporary%20Internet%20Files/Local%20Settings/Temporary%20Internet%20Files/OLK13/WPM%20Management%20Review%20Proc.doc)__ )_

## Challenges 

- Labor intensive to establish and implement
- Selling the program to management
- Choice of system for EMS
- Awareness training on EMS and ISO 14001
-  Overcome manpower Issues
- Need continuous maintenance and updating
- Too much paper work

## How We Plan to Use EMS

- Effective tool for continual improvement
- A established procedure to implement projects
- Aspect/Impact Analysis - an effective way to consider several criteria
- Promotes involvement through out the Mint
- Provides oversight by many – less chance of error

## AWARDS

- 2006 Closing the Circle Award for Leadership in Federal Environmental Stewardship to the Environmental Management System Team
- Environmental Excellence Award for making Treasury Department “green" on the Environmental Management Systems metric of the OMB Environmental Stewardship Scorecard. Earth Day, April 22, 2008

## United States Mint - EMS Implementation Team

- Linda Bell, EMS Manager, West Point Mint
- Luigi DiCocco, Plant Engineer, West Point Mint
- Gail Fallon, Environmental Engineer, Denver Mint
- Mike Sweeney, EMS Manager, San Francisco Mint
- Dave Smallwood (Retired), Environmental Engineer, Philadelphia Mint

## Questions/Comments