# Presentation: 402650

## Progress Report on Metadata Resolution 

**United States Department of Energy**
**Office of Scientific and Technical Information**

**Progress Report on Metadata Resolution**** **

**Kathy Waldrop, OSTI**
**Lance Vowell, IIA**

## Editing Metadata

**United States Department of Energy**
**Office of Scientific and Technical Information**

_**Site**_
- Change access limitations from USO to appropriate access limitation
_**OSTI**_
- Global change of USO to OUO/SSI (site approved)

**Editing Metadata**

## US Dissemination Only Documents

**United States Department of Energy**
**Office of Scientific and Technical Information**

- FY2005 – There were 6207 metadata records with US Dissemination Only access limitations
- FY2006 – There are 3206 unresolved US Dissemination Only metadata records awaiting review by sites

## Editing Metadata in E-Link

**United States Department of Energy**
**Office of Scientific and Technical Information**

- When editing records with US Dissemination Only access limitations, the site must change the access limitation to a valid access limitation
- A global change by OSTI is still an option

**Editing Metadata in E-Link**

## Site vs OSTI Responsibility

**United States Department of Energy**
**Office of Scientific and Technical Information**

_**SITE**_
- Review unclassified unlimited documents provided to OSTI that were hidden after 9/11
- Unhide site documents that remain hidden since 2001/2002 (available as of 9/6/2006)
_**OSTI**_
- Unhide documents that were hidden after 9/11 (OSTI unhid DOE and contractor documents until 9/6/2006; unhiding continues for non-DOE documents)

## Unhidden During FY 2006

**United States Department of Energy**
**Office of Scientific and Technical Information**

**7415+ STI documents have been unhidden since the beginning of FY 2006**
- 6,491 LANL
- 576 NRC documents
- 348 EIS/NEPA documents

## Demo of Hide/Unhide Feature

**United States Department of Energy**
**Office of Scientific and Technical Information**

**Demo of Hide/Unhide Feature**

## Metadata Records “Fixed”

**United States Department of Energy**
**Office of Scientific and Technical Information**

_**July 2005**_
- Per agreement with STIP Managers OSTI changed access limitation copyright with no restrictions to unclassified unlimited
_**September 2005**_
- Items with copyright restrictions where changed to access limitation copyrighted material
- The medium code was changed to “No Full-text” for Journal Article Announcement Citation Only metadata records

**Metadata Records “Fixed”**

## Historical Metadata Migrated to E-Link

**METADATA RESOLUTION**

- Historical Energy Database (HEDB)
- National Science Abstracts (NSA)
- Report Holdings File (RHF)
- Report Processing System (RPS)

**United States Department of Energy**
**Office of Scientific and Technical Information**

## Historic Metadata Business Rules 

- Historic Metadata Business Rules
**March 2006**

**United States Department of Energy**
**Office of Scientific and Technical Information**

- Historic Business Rules apply to any record with a System Entry Date prior to 09/06/2005
- Migrated records are not required to adhere to current E-Link metadata business rules

## Accept data as it appears in the following fields: 

**United States Department of Energy**
**Office of Scientific and Technical Information**

- Accept data as it appears in the following fields:
- Access Limitation (except when USO)
- Contact Name, Organization, E-mail, and Phone
- DOE Contract Number
- Medium Code
- Publication/Issue Date
- Releasing Official Name, E-mail, and Phone
- Input Code
- Site Input Code

**Business Rules **
** ****for Migration of Historical Metadata to E-Link**

## What Lies Ahead?

**United States Department of Energy**
**Office of Scientific and Technical Information**

**What Lies Ahead?**

- Update site codes from OSTI, TIC, and DTIE to reflect appropriate site code
- Missing or invalid full-text documents
- “Patent Hold” metadata resolution