# Presentation: 214857

## Slide 1

## 1)	Open Lotus Notes by single left-clicking on the Lotus Notes quick-start icon or by single left-clicking on                  , “All Programs”, “Lotus Applications”, then “Lotus Notes”.

- 1)	Open Lotus Notes by single left-clicking on the Lotus Notes quick-start icon or by single left-clicking on                  , **“All Programs”**, **“Lotus Applications”**, then **“Lotus Notes”**.

**1**

**A**

**B**

**C**

**D**

## 2)	The program will launch and prompt you for your password.  Enter your Lotus Notes Password in the field provided then single left-click on “OK”.

- 2)	The program will launch and prompt you for your password.  Enter your Lotus Notes Password in the field provided then single left-click on **“OK”**.

**2**

***Lotus Notes passwords are case sensitive! ***

## 3)	Single left-click on the “Mail” icon

- 3)	Single left-click on the **“Mail”** icon

***Before reading your mail you should***
***“******Replicate” your email account***
***to send and receive new email***
***messages.  The Replication ***
***process is covered in the “Replicating***
***Lotus Notes Email Accounts”***
***Training Tutorial.***

**3**

***If you’re connected to the APHIS***
***VPN, you will want to log-off to close your internet connection whenever it is not needed to ***
***reduce unnecessary internet charges.  After you’ve Replicated,***
***you do not need to stay connected***
***just to read your emails.***

## 4

**4**

- 4)	Double left-click on the email you want to read.  Unread email is shown in red.

***If you’re connected to the APHIS***
***VPN, you will want to log-off to close your internet connection whenever it is not needed to ***
***reduce unnecessary internet charges.  After you’ve Replicated,***
***you do not need to stay connected***
***just to read your emails.***

## 5

**5**

- 5)	The selected email will open for viewing.  You now have a few options at your disposal.  Among others, you can just **“Read”** it, you can **“Delete”** it, you can **“Reply”** to the sender, or you can **“Forward”** the email to someone else.
- 6)	To delete the message, single left-click on **“Delete”** to mark the message for deletion.

***If you select the “Delete” option, you***
***will be taken to the next message***
***in your “In Box”.  The message you***
***selected for deletion will actually be ***
***deleted when you “Close” Lotus ***
***Notes.***

## 6

**6**

- 7)	To reply to the sender of the email, single left-click on **“Reply”,** then **“Reply with History”** (or any of the other choices).

***Be careful when using the “Reply to***
***All” options, especially if the email was***
***originally sent to a group such as***
***“******All WS” or “All APHIS”.  You would***
***NOT want to send your reply to each***
***and every other recipient!***

## 7

**7**

- 8)	Type in your message above your signature block.
- 9)	Single left-click on **“Send”**.

***Your message will be placed at the***
***top of the original email.  The latest***
***response is always at the top***

## 10)	To send a copy of the email to someone else, single left-click on “Forward”.

- 10)	To send a copy of the email to someone else, single left-click on **“Forward”**.

**8**

## 9

**9**

- 11)	Enter the recipient’s email address in the **“To:”** box.
- 12)	You can type a short message in the space above your signature block.
- 13)	Single left-click on **“Send”**.

## 10

**10**

- 14)	To **Compose** and **Send** a new email from scratch, single left-click on **“New Memo”**.

## 11

**11**

- 15)	Enter the recipient’s email address in the **“To:”** box.
- 16)	Enter the title of your message in the **“Subject:”** box.
- 17)	Type your message in the space above your signature block.

## 12

**12**

- 18)	If you wish to also send a file with your written message, put your cursor at the end of your text and single left-click on **“File”**, then **“Attach...”**.
- 19)	Locate the file you want to “Attach” and single left-click on **“Create”**.  (The original file will not be touched, a copy will be sent with your email).

## 13

- 20)	Double-check your entries then single left-click on **“Send”**.
- 21)	**“Spell-Check”** will run, stopping on each misspelled word.  Choose the appropriate option for each misspelling or just **“Send As Is”** to bypass the check.  Your message will be sent when this check is complete.

## 14

**14**

- 22)	Click on the **“Welcome”** button to bring you back to the main screen.

***If you’re connected to the APHIS***
***VPN, you will want to log-off to close your internet connection whenever it is not needed to ***
***reduce unnecessary internet charges.  After you’ve Replicated,***
***you do not need to stay connected***
***just to read your emails.***

## 23)	When you’re finished with your email “chores”, close Lotus Notes by single left-clicking on the “Close” Icon         .

- 23)	When you’re finished with your email “chores”, close Lotus Notes by single left-clicking on the **“Close”** Icon         .

**15**

***If you’re connected to the APHIS***
***VPN, you will want to log-off to close your internet connection whenever it is not needed to ***
***reduce unnecessary internet charges.  After you’ve Replicated,***
***you do not need to stay connected***
***just to read your emails.***

## Slide 17