# Presentation: 213631

## PIC Essentials for PHA Employees

*Your Fundamental Responsibilities in the Public and Indian Housing Information Center (PIC)*

- October 2003

*Includes Pop-Up Text! Click a hyperlink to get examples and points of emphasis.*

## Perform the Vital Tasks 

- Maintain contact information in the **Housing Authority Submodule** (see next slide).
- Update unit and building data in the **Development Submodule.**
- Submit Form-50058 tenant data into HUD’s database from the **Submission Submodule.**
- Submit certifications in the **Section 8 Management Assessment Program (SEMAP) Submodule. **
- Complete, submit applications, and report completion in the **Demolition/Disposition (Demo/Dispo) Submodule **if applicable.
- Submit PHDEP reports in the **Drug Elimination Reporting (DERS) Submodule.**

- Below is a list of tasks ranked in the _[recommended](slide4.xml)_ order of importance.

- It is important to perform the PIC tasks that _[affect your PHA the most](slide3.xml)_.

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## Perform the Vital Tasks 

- By performing the tasks outlined here, your PHA will operate more smoothly and effectively.
- By not performing these tasks, you could encounter problems and confusion, causing time and management issues.
- _[Close](slide2.xml)_

- Perform the Vital Tasks

- Maintain contact information in the **Housing Authority Submodule** (see next slide).
- Update unit and building data in the **Development Submodule.**
- Submit Form-50058 tenant data into HUD’s database from the **Submission Submodule**
- Submit certifications in the **Section 8 Management Assessment Program (SEMAP) Submodule. **
- Complete, submit applications, and report completion in the **Demolition/Disposition (Demo/Dispo) Submodule **if applicable.
- Submit PHDEP reports in the **Drug Elimination Reporting (DERS) Submodule.**

- Below is a list of tasks ranked in the _[recommended](slide4.xml)_ order of importance.

- It is important to perform the PIC tasks that _[affect your PHA the most](slide2.xml)_.

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- PIC Essentials for PHA Employees

## Perform the Vital Tasks 

- Maintain contact information in the **Housing Authority Submodule** (see next slide).
- Update unit and building data in the **Development Submodule.**
- Submit Form-50058 tenant data into HUD’s database from the **Submission Submodule.**
- Submit certifications in the **Section 8 Management Assessment Program (SEMAP) Submodule. **
- Complete, submit applications, and report completion in the **Demolition/Disposition (Demo/Dispo) Submodule **if applicable.
- Submit PHDEP reports in the **Drug Elimination Reporting (DERS) Submodule.**

- Below is a list of tasks ranked in the _recommended_ order of importance.

- It is important to perform the PIC tasks that _[affect your PHA the most](slide3.xml)_.

_***Recommendations:***_ By prioritizing PIC tasks this way, you can maximize the effectiveness of the time you spend at the site. 						_[Close](slide2.xml)_

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## Concentrate on Communication

- Be sure to input the following PHA information into the submodule and keep it consistently updated.
- HA physical and mailing addresses
- HA e-mail addresses
- HA contact roles and their physical, mailing, and e-mail addresses
- Phone and fax numbers for all
- Ask a PIC Coach for assistance if you do not know how to input or update this data (see slide 6).

- Update the _[Housing Authority ](slide6.xml)__[Submodule](slide6.xml)__[ ](slide6.xml)_consistently because it contains all of your PHA’s  pertinent contact information.

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- PIC Essentials for PHA Employees

## Concentrate on Communication

- Be sure to input the following PHA information into the submodule and keep it consistently updated.
- HA physical and mailing addresses
- HA e-mail addresses
- HA contact roles and their physical, mailing, and e-mail addresses
- Phone and fax numbers for all
- Ask a PIC Coach for assistance if you do not know how to input or update this data (see slide 6).

- Update the _[Housing Authority ](slide5.xml)__[Submodule](slide5.xml)__[ ](slide5.xml)_consistently because it contains all of your PHA’s  pertinent contact information.

_***HA Submodule Updates: ***_Check this submodule consistently because the information in it can change at a rapid pace. 					           _[Close](slide5.xml)_

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- PIC Essentials for PHA Employees

## Concentrate on Communication

- Be sure to input the following PHA information into the submodule and keep it consistently updated.
- HA physical and mailing addresses
- HA e-mail addresses
- HA contact roles and their physical, mailing, and e-mail addresses
- Phone and fax numbers for all
- Ask a PIC Coach for assistance if you do not know how to input or update this data (see slide 6).

- Update the _[Housing Authority Submodule](slide6.xml)__[ ](slide6.xml)_consistently because it contains all of your PHA’s  pertinent contact information.

_***HA Contact Information***_
- Maintain this data accurately to ensure timely communication to and from the **Office of Public and Indian Housing** both at the local Field Office and Headquarters.
- _[Close](slide5.xml)_

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## Ensure Data Accuracy

- PIC is the ***PRIMARY **** *information system for the Public Housing and Section 8 Housing Choice Voucher programs.
- Information presented in PIC submodules directly impacts _[HUD’s funding](slide9.xml)__[ and ](slide9.xml)__[fiscal planning decisions](slide9.xml)_.
- Contact information in PIC is regularly used by the Office of Public and Indian Housing and the Real Estate Assessment Center for important communications.

- Data accuracy is necessary because:

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## Ensure Data Accuracy

- Submitting **Form-50058** files on time and correctly contributes to favorable PHAS and SEMAP scores.
- Performing and submitting regular reports in the **Development**, **Drug Elimination Reporting**, and **Housing Authority** **Submodules** improves the likelihood of subsidies being awarded to the PHA on time.
- Applying for demolition or disposition applications in the **Demo/Dispo Submodule** enables HUD to give a prompt response (if applicable).
- Completing and submitting certifications in the **SEMAP** **Submodule **is a crucial part of the SEMAP program.
- _[Close](slide8.xml)_

- PIC is the ***PRIMARY **** *information system for the Public Housing and Section 8 Housing Choice Voucher programs
- Information presented in PIC submodules directly impacts _HUD’s funding_ and _fiscal planning decisions_.
- Contact information in PIC is regularly used by the Office of Public and Indian Housing and the Real Estate Assessment Center for important communications

- Data accuracy is necessary because:

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- PIC Essentials for PHA Employees

## Get to the Source

- Save yourself from having to backtrack later and fix the problem.
- Learn where common mistakes are being made and prevent them in the future.
- Prevent one mistake from causing problems in multiple areas.

- Several PIC submodules draw information from _[other sources](slide11.xml)_. By correcting mistakes at these sources, you can:

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- PIC Essentials for PHA Employees

## Get to the Source

- Funding information in PIC is drawn from the **Line of Credit Control System (LOCCS),** and the **HUD Central Accounting and Program System (HUDCAPS).**
- Tenant information is drawn from **Form-50058** submissions.
- HA information is drawn from the **Housing Authority Submodule.**
- Building and unit information is drawn from the **Development Submodule.**
- _[Close](slide10.xml)_

- Save yourself from having to backtrack later and fix the problem.
- Learn where common mistakes are being made and prevent them in the future.
- Prevent one mistake from causing problems in multiple areas.

- Several PIC submodules draw information from _[other sources](slide10.xml)_. By correcting mistakes at these sources, you can:

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- PIC Essentials for PHA Employees

## Contact Your PIC Coach for Help

- PIC Coaches can help you perform all PIC-related tasks. Their roles include:

- _[Teaching](slide13.xml)_ you to perform all the site functions.
- Submitting files
- Maintaining contact information
- Correcting errors

- _[Monitoring](slide15.xml)__[ and ](slide15.xml)__[promoting](slide15.xml)_ PIC use.

- _[Answering questions](slide14.xml)_ concerning outages and updates.

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- PIC Essentials for PHA Employees

## Contact Your PIC Coach for Help

**PIC Coaches** can help you perform all PIC-related tasks. Their roles include:

- _[Teaching](slide12.xml)_ you to perform all the site functions.
- Submitting files
- Maintaining contact information
- Correcting errors

- _[Monitoring](slide15.xml)__[ and ](slide15.xml)__[promoting](slide15.xml)_ PIC use.

- _Answering questions_ concerning outages and updates.

_***Teaching:***_ PIC Coaches can teach how to use the Web site. They do not input data for you.
- _[Close](slide12.xml)_

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## Contact Your PIC Coach for Help

- 	PIC Coaches can share your feedback with developers so the site can be improved. If you have a question and your PIC Coach is unavailable, you can get an answer by:
- Calling PICHelp at 1-800-366-6827.
- Sending an e-mail to pichelp@hud.gov.
- 	PICHelp staff forward any questions they cannot answer to HUD senior management and PIC developers. They also track the questions through closure to assure an adequate answer is provided.			_[Close](slide12.xml)_

**PIC Coaches** can help you perform all PIC-related tasks. Their roles include:

- _Teaching_ you to perform all the site functions.
- Submitting files
- Maintaining contact information
- Correcting errors

- _Monitoring_ and _promoting_ PIC use.

- _[Answering questions](slide12.xml)_ concerning outages and updates.

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- PIC Essentials for PHA Employees

## Contact Your PIC Coach for Help

**PIC Coaches** can help you perform all PIC-related tasks. Their roles include:

- _[Teaching](slide13.xml)_ you to perform all the site functions.
- Submitting files
- Maintaining contact information
- Correcting errors

- _[Monitoring](slide12.xml)__[ and ](slide12.xml)__[promoting](slide12.xml)_ PIC use.

- _[Answering questions](slide14.xml)_ concerning outages and updates.

_***Monitoring and Promoting:***_ PIC Coaches have access to users’ log-on records so they know how frequently you are visiting the site. 				_[Close](slide12.xml)_

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## End of Show

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