# Presentation: 662266

## PPBES: FY2009-2013 Planning Outcomes & Programming Assignments

- Dennis Morgan
- IT Services Program Manager
- NOAA/OCIO

- 10/17/2006

**Informational Briefing**

## 		Outline

- Planning Outcomes
- NOAA IT
- CIO Council
- Program Support Sub-Goal
- PA&E
- IT Services Program (MS-ITS)
- Programming Assignments
- IT Services Program (MS-ITS)
- Program Support Sub-Goal
- CIO Council
- PA&E

## Planning Outcomes:  NOAA IT

|  | Submissions | Coverage |  |  |
| --- | --- | --- | --- | --- |
|  |  | All Areas | No Tech Refresh  | Minimal |
| Ecosystem | 9 of 9 | 3 | 5 | 1 |
| Climate | 5 of 5 | 4 | 0 | 1 |
| Weather & Water | 8 of 8 | 7 | 1 | 0 |
| Commerce & Transportation | 3 of 7 | 2 | 0 | 1 |
| Mission Support | 10 of 16 | 8 | 1 | 1 |
| TOTALS | 35 of 45 | 24 of  35 | 7 of 35 | 4 of 35 |
|  | 78% | 69% | 20% | 11% |

**Notes:**
78% response rate: not bad for 1st year, but leaves room for improvement. 
IT Areas based on Program Headcount were less problematic
Technology Refresh was problematic for PMs: 
They didn’t know the equipment, & how it was distributed across the program. 
Hardware is not program-specific. 
Networked vs. non-networked hardware added to the confusion. 

Ecosystem: 
Excellent collaboration between Emily Menashes (Ecosystem Goal Team) & Jim Sargent (NMFS/CIO)
Climate: 
Excellent support & coordination provided by Adrienne Antoine (Climate Program Office)
Teck Sai & Sandy Wine (OAR/CIO) reviewed 5 POPs & 5 IT Planning Matrices
Weather & Water: 
Excellent support & coordination provided by Ward Seguin (Weather & Water Goal Team)
Commerce and Transportation: 
Coordination unknown
Mission Support: 
Excellent support & coordination provided by Elizabeth White (Fleet Services Sub-Goal Team Lead)
Dennis Morgan conducted 9 POP Reviews, and received positive responses from Program Managers for Financial Services and NOAA Headquarters

## Planning Outcomes:  NOAA IT

|  | FY2009 Current Program Resources
(CAS, 7/14/06) | FY2009 
IT Planning Data
(Low – High)* | % Planned for IT |
| --- | --- | --- | --- |
| Ecosystem | $1,034M | $52M - $112M | 5 – 11% |
| Climate | $250M | $21M - $26M | 8 – 10% |
| Weather & Water | $907M | $67M – $72M | 7 – 8% |
| Commerce & Transportation | $172M | $9M - $31M | 5 – 18% |
| Mission Support | $1,777M | $59M - $115M | 3 – 6% |
| TOTALS | $4,140M | $208M - $356M | 5 – 9% |

- * Low = actual data; High = estimates to compensate for data gaps

**Notes:**
Point: IT costs to support the NOAA Goals are significant ($208M - $356M or 5-9%), and may not be planned for in PPBES. 

Ecosystem: 
Excellent collaboration between Emily Menashes (Ecosystem Goal Team) & Jim Sargent (NMFS/CIO)
Climate: 
Excellent support & coordination provided by Adrienne Antoine (Climate Program Office)
Teck Sai & Sandy Wine (OAR/CIO) reviewed 5 POPs & 5 IT Planning Matrices
Weather & Water: 
Excellent support & coordination provided by Ward Seguin (Weather & Water Goal Team)
Commerce and Transportation: 
Coordination unknown
Mission Support: 
Excellent support & coordination provided by Elizabeth White (Fleet Services Sub-Goal Team Lead)
Dennis Morgan conducted 9 POP Reviews, and received positive responses from Program Managers for Financial Services and NOAA Headquarters

## Planning Outcomes:  NOAA IT

| Top 7 Areas | FY09 |
| --- | --- |
| Desktop Management | $50,298,492 |
| Technology Refresh  | $42,200,047 |
| IT Security | $34,772,516 |
| Workforce Collaboration | $13,405,446 |
| Archiving | $13,233,683 |
| Data Networks (LAN) | $12,887,364 |
| Application Hosting | $8,779,950 |

| Bottom 7 Areas | FY09 |
| --- | --- |
| Telecom | $6,172,283 |
| NOAAnet | $6,118,603 |
| Metadata | $5,458,435 |
| High Performance Computing | $4,502,400 |
| Web Presence | $4,478,682 |
| Enterprise Architecture | $4,085,727 |
| Facility Management | $1,159,263 |

| Minimum IT Budget | $207,552,891 |
| --- | --- |

## Planning Outcomes:  NOAA IT

- }

**Minimum IT Budget by Area**

## Planning Outcomes:  NOAA IT

- Planned, NOAA-wide IT costs are $208M - $356M/year (FY09-13)
- The 3 most expensive IT Areas are:
- Desktop Management = $50.3M/year
- Technology Refresh = $42.2M/year
- IT Security = $34.8M/year
- 78% of PMs took the assignment seriously; 50% of GTLs were supportive
- Some PMs made slight adjustments to the “Cost per Unit Rate”, but failed to document their rationale in Comments section
- It’s unclear how (or whether) the NOAA PMs used their IT Planning data in their POPs
- Programs must plan for IT investments
- IT costs that aren’t planned can’t be budgeted
- Programs that don’t plan for IT may short-change themselves and compromise ability to achieve missions

## Planning Outcomes: CIO Council

- Published Guidance & Matrix
- Reviewed Draft POPs
- Reviewed Draft IT Planning Matrices
- Reviewed Strategic Portfolio Analyses
- Provided Input & Feedback to PMs, GTLs, PPI, PA&E, and NBO

## Planning Outcomes: Program Support Sub-Goal

- Published Strategic Portfolio Analysis
- Acquisition & Grants, Administrative Services, Facilities, Financial Services, IT Services, Workforce Management
- 3 Funding Scenarios
- Highlighted IT Security (C&A) and IT Infrastructure modernization efforts

## Planning Outcomes: PA&E

- Reviewed POPs, Strategic Portfolio Analyses, and Council Comments
- Published FY09 Program Review
- Issued FY09 Fiscal & Programming Guidance
- “Ensure all current IT systems are compliant with IT security policies before investing in new information technology"

| $M | FY09 | FY10 | FY11 | FY12 | FY13 |
| --- | --- | --- | --- | --- | --- |
| Current Program | 374.6 | 243.1 | 205.6 | 205.6 | 205.6 |
| Current - IT Services | 29.4 | 29.4 | 28.5 | 28.5 | 28.5 |
| Revised Program | 347.5 | 261.0 | 223.4 | 223.4 | 223.4 |
| Revised - IT Services | Unknown | Unknown | Unknown | Unknown | Unknown |
| Change | -27.1 | 17.9 | 17.8 | 17.8 | 17.8 |

- Note the -$27.1M (-7.2%) resource change in FY09

## Planning Outcomes: IT Services Program (MS-ITS)

- Published Final POP
- 100%: $91.4M, $64.3M, $61.1M, $61.3M, $61.6M
- Submitted Final IT Planning Matrix
- $23.5M, $23.9M, $24.0M, $24.5M, $25.0M
- Most expensive areas:
- Data Networks (LAN) = $9.8M
- Application Hosting = $5.1M
- IT Security = $3.0M
- Technology Refresh = $2.9M
- Provided input to Program Support Sub-Goal Strategic Portfolio Analysis

## Planning Outcomes: IT Services Program (MS-ITS)

- PA&E Recommendations
- Fund IT Security / Centralized Certification & Accreditation (C&A) Services
- Eliminate Single Points of Failure:
- Requested detail from IT Services Program
- Transfer CIO operating funds from Line Office Headquarters to IT Services Program
- NEP Recommendation
- OneNOAA Web Presence moved up the leader board because of the emphasis placed upon the project by the NEP after NOAA CIO Council Chair’s 9/26/06 briefing

## Programming Assignments:IT Services Program (MS-ITS)

- 9/29: OCIO Integrated Priority List (IPL)
- Highlighted most critical, unfunded program requirements
- Based on OMB mandates (e.g., HSPD-12), FY09 Program Review, FY09 Fiscal & Programming guidance, DOC priorities (e.g., OIG), NOAA priorities (e.g., AGM, PDM), and OCIO operational priorities
- 10/10: IT Planning
- Provided IT Planning costs (by Goal) to Goal/Sub-Goal Team Leads
- _Suggestion:_ Address IT Planning costs as “Above Core Program Adjustment” in their FY09 Program Plans
- 10/13: FY09 Program Plan
- Provided details on the impact of not implementing and cost to Eliminate Single Points of Failure in NOAA’s SSMC network infrastructure, public web services, and electronic mail services (including migration to Commerce-wide common email system)
- Provided Quad Charts (Program Adjustment; Funding; Benefits & Risks; Activities, Schedule, & Milestones) for highest priority, Above Core Program Requirements

## Programming Assignments:Program Support Sub-Goal

- 9/28-10/30: FY09 Program Plan
- IT Security / Centralized C&A Services
- Elimination of Single Points of Failure
- OneNOAA Web Presence
- 10/31-11/3: Brief PA&E, PPI, CFOs, & PMs
- 11/16: Brief NEP/NEC

## Programming Assignments:CIO Council 

- 9/29: Review of FY09 Program Review Appendix A
- No Comments
- 10/6: Review of OCIO IPL
- Provided comments/input to NOAA CIO
- 9/28-10/30: FY09 Program Plan
- Assigned CIO Council Representatives assist GTLs upon request
- 10/31-11/3: FY09 Program Plan Briefings
- Assigned CIO Council Representatives attend FY09 Program Plan briefings
- 10/31-11/7: FY09 Program Plan Assessment
- _Action item:_ Assigned CIO Council Representatives assess Program Plans for consistency with NOAA policy and AGM priorities and provide recommendations for adjustments that would enhance NOAA's ability to achieve the strategic goals in their area of responsibility
- 1/24/07: Review of Draft FY09-13 PDM

## Programming Assignments:CIO Council

| Goal / Sub-Goal |  | Assigned CIO Council
Representatives |
| --- | --- | --- |
| Ecosystem |  | Larry Tyminski, Jim Sargent  |
| Climate |  | Nancy Huang, Sandy Wine  |
| Weather & Water |  | Larry Curran, Brenda Taylor  |
| Commerce & Transportation |  | Hugh Johnson, Christine McNerney  |
| Mission
Support | Satellite | Zach Goldstein, Jim Goudouros |
|  | Fleet Services | Greg Bass  |
|  | Leadership | John Villemarette  |
|  | Program Support | Kevin Cooley, Dennis Morgan  |

## Programming Assignments:PA&E 

- 12/18: FY09 NOAA Program Brief to CFOs, GTLs, and PMs
- 12/21: FY09 NOAA Program Brief to NEP
- 1/12/07: FY09 NOAA Program Brief to NEC
- 1/23/07: Draft FY09-13 PDM
- 1/31/07: Final FY09-13 PDM