# Presentation: 222536

## FAS PROGRAMMING for FY 2008

**Food Assistance Division**
**Office of Capacity Building and Development**
**Foreign Agricultural Service**
**US Department of Agriculture**

**Notes:**
Good morning!  Good to be here.

Would like to talk to you about several topics:
1.  FY07 budget
2.  New alignment  of FAS
3.  Section 401/ BEHT
Three USDA programs:  
--  Title I
--  Food for Progress 
--  Food for Edcuation
5.  WTO negotiations

## INTRODUCTIONS ANDAGENDA

**WELCOME AND ORGANIZATIONAL CHANGES**
**Ron Croushorn, Director**
**MONITORING AND EVALUATING PROGRAMS**
**	****	****Delphine Hamlin, Senior Analyst, Monitoring and Evaluation ****	****Staff**
**PROGRAM OVERVIEW**
**	****	****Brian Goggin, Deputy Director**
**FY 2008 FOOD FOR PROGRESS**
**	****	****Judy Phillips, Branch Chief, Food for Development**
**FY 2008 FOOD FOR EDUCATION**
**	****	****Ken Naylor, Branch Chief, School Feeding and Humanitarian ****	****Assistance**
**TRANSPORTATION AND LOGISTICS ISSUES**
**	****	****Tim Powers, Branch Chief, Transportation and Logistics**

**Notes:**
The United States remains committed to these humanitarian objectives, and is the world’s largest donor of food aid.

## Slide 3

**Notes:**
The United States remains committed to these humanitarian objectives, and is the world’s largest donor of food aid.

## Slide 4

## HIGHLIGHTS FROM MONITORING AND EVALUATION

**Role of Monitoring and Evaluation Staff**
**Improve monitoring and evaluation of food aid and development programs**
**Evaluate sustainability – McGovern-Dole**
**New items available on website:**
**--Checklist for closeout of agreements**
**--Guidance for disposition of equipment**
**--Guidance for tax certification**

## PROGRAM OVERVIEW

**Notes:**
Good afternoon everyone.   I am the new member of the team.  I arrived in this division back in August of 2006.  I am a returning attache; I served in Sofia Bulgaria from 2001-2006, where I worked with all of our programs throughout Southeast Europe.  In that regard I have some operational experience but no Washington programming experience. 

It has been a great pleasure during the conference to meet many of you.  I hope to be able to continue to work with you from our Washington office.  

## FY 2007 PROGRAMMING

|  | Food for Progress (Title I) | Food for Progress
(CCC) | Food for Education | TOTALS |
| --- | --- | --- | --- | --- |
| # of Agreements | 2 | 13 | 16 | 29 |
| Tons
(thousands) | 23.2 | 227 | 88.6 | 338.8 |
| Dollars (millions) | $16.3 | $81.3 | $95.5 | $193.1 |

**Notes:**
This chart shows the total amount of programming for FY 2007.  For FFP it includes three signed agreements from FY2006 proposals; two in Kenya and one in Malawi.  Resources from FY 2007 were used; freight costs were higher than we anticipated, which required us to use FY2007 resources. 

As you can see, the tonnage programmed totaled about 340,000 tons, the dollar amount programmed—about $195 million includes costs for both transportation and commodity purchases.  

We received about 200 proposals, of which we approved 29, a rate of about 15 percent.  This is a very competitive program

You will notice that there are two programs for Title I in 2007; although the program was not authorized, we did fund two government programs with carry-in funds (and MARAD re-imbursements).  We do not  expect an authorization for 2008.  Same for 416(b) we do not expect authorization of this program for 2008

Notice also that we continued to fund where possible multi-year proposals.. I will have more on that topic later.

## IMPORTANT ISSUES FOR 2008	

**Farm Bill**
**	****	****Reauthorization of programs**
**Anticipated budgets**
**	****	****FFE: $100 million**
**	****	****FFP: $40 million for transport**
**Food Aid Quality**
**	****	****USDA/USAID funded project**

**Notes:**
On this slide I will review a few important things to bring to your attention.
     First of all, the FARM BILL.  It’s like an elephant in the room.  There has been some significant focus on food assistance up on Capital Hill in the last few months. Currently, we are expecting both FFP and FFE to be reauthorized and supported at  levels that we find familiar. In FY 2008,  for FFP; we anticipate that to be able to ship at levels consistent with FY 2007.  The current FY2008 request for FFE is $100 million, the same as for FY2007. For FFP; we expect the same level: $40 million for transportation.   
     There is however, always some degree of uncertainty; further, for all of you familiar with the farm bill process, we can expect delays in its completion.  We hope that there are none and that we can proceed with a more or less normal timeline.
     FFE is a very popular program on Capital Hill. In fact there is a possibility that it’s funding levels will actually be increased.
     On USDA’s Food Quality project; we will fund a three step evaluation of USDA food aid quality.  This of course was the primary focus of Undersecretary Keenum’s speech.  The first step will focus more or less on contacting procedures, step two on USDA food aid specifications; step three is on the product themselves and the needs that they meet; how they can be changed to better meet the needs of the malnourished.  The focus will be on improving the quality of the food.   USAID’s programs will also of course benefit from the study.  

## OVERALL PROGRAM ELEMENTS

**Program timeline **
**Applying for the programs**
**Guidelines**
**Program complements**
**Multiple year agreements **

## USDA FOOD ASSISTANCE PROGRAMS  FY 2008 TIMELINES

| ACTION | FOOD FOR PROGRESS | FOOD FOR EDUCATION |
| --- | --- | --- |
| Announce FY 2008 Programs | KC Conference, April 2007 | KC Conference,
April 2007 |
| Deadline for Proposals | June 29, 2007 | July 31, 2007 |
| Announce Awards | December 2007- January 2008 | December 2007-January 2008 |
| Sign Agreements | June 2008 | June 2008 |
| Announce FY 2009 Programs | KC Conference, 2008 | KC Conference,
2008 |

**Notes:**
So now lets move into FY 2008 Timelines, for which I think many of you are interested in.  The two most important areas of this chart are the deadlines for submission of proposals under our FFP and FFE programs.  These dates are fast approaching and FAS hopes that this presentation will help you better focus your proposals into our priority areas.

The deadline for submissions of proposals is June 29 for FFP and July 31 for FFE.   We can get them at just about anytime before then; this would be very helpful. 

## PROPOSAL SUBMISSIONS 

**Apply on-line at **_**www.fas.usda.gov/food-aid.asp**_
**Follow program guidance**
**We may ask at some point for a priority list**
**We will ask for success stories!**

**Notes:**
Because of the highly competitive nature of our programs, we greatly encourage organizations to submit proposals that follow the guidance that we provide.  As I mentioned earlier, our approval rate is only about one in fivve-about twenty percent or less. 

Much of this guidance is already on the website.  
For example, under “program considerations” a description of what we would like to see in your proposals.  There is an extensive Q and A section that we complied from last years questions at this conference that we hope you will find helpful. 

The next two speakers will provide detail about what we are expecting for 2008. 

We may at some point ask for your priorities—what you feel are your best projects—what you would like to fund from multiple proposals.  I know this is not a popular request, but one that can help us support the best projects.
Further, for this year, we will be requesting success stories for your programs;  we know we need to publicize our successes better in order to secure continued funding. 

## PROGRAM COMPLEMENTS	

**USDA will consider proposals that complement other U.S. Government agency programs such as:**
**Millennium Challenge Corporation (MCC)**
**U.S. Agency for International Development **
**State Department or other agencies   **
**USDA will not approve proposals that duplicate other agency programs.**

**Notes:**
As part of our food aid proposal review process, we work with our colleagues in other parts of the U.S. Government.  We encourage organizations to be aware of programs and available funds that can enhance or complement your USDA proposals.  I would note here, that FAS reviews proposals to ensure no overlapping of funds is happening.

## MULTI-YEAR AGREEMENTS 

**Multiple years for shipment of commodities**
**	****	****	****	****OR**
**Commodities shipped in one year and activities carried out in multiple years**
**Contingent upon:**
**Continued successful implementation**
**Resource availability**

**Notes:**
We will again be taking a good look in FY 2008 at Multi-year agreements.  We have found, as have many of you, that this is often the best way to build successful programs.  

We define multi-year programs in two ways; first, those that spread the shipment of the commodities over two or more years.  This enables the sponsor to have a longer income stream or commodity stream, so to speak, and further, it may be logistically more feasible to store and deliver the products in this manner. 

The second type of multi-year agreement  is more or less the inverse of this—that commodities are shipped in one year and activities are carried out over two or more years.  

Our support for multi-year agreements is dependent  upon the sponsor’s continued successful implementation of the program activities, and our own resource limitations. 

## NEW INFORMATION TECHNOLOGY INITIATIVES 

**Food Aid Information System**
**Proposals and agreements**
**Delivery of commodities**
**Reports**
**Payments and closeouts**
**Newly developed website for submitting food aid success stories and lessons learned**

**Notes:**
We will again be taking a good look in FY 2008 at Multi-year agreements.  We have found, as have many of you, that this is often the best way to build successful programs.  

We define multi-year programs in two ways; first, those that spread the shipment of the commodities over two or more years.  This enables the sponsor to have a longer income stream or commodity stream, so to speak, and further, it may be logistically more feasible to store and deliver the products in this manner. 

The second type of multi-year agreement  is more or less the inverse of this—that commodities are shipped in one year and activities are carried out over two or more years.  

Our support for multi-year agreements is dependent  upon the sponsor’s continued successful implementation of the program activities, and our own resource limitations. 

## FOOD AID STORY WEB SUBMISSION

## FOOD FOR PROGRESS

**Overview**
**Resources**
**Priority Countries**
**Proposal Review **
**   **

## FOOD FOR PROGRESS

**Food for Progress Act of 1985**
**Targets developing countries**
**	****and emerging democracies**
**Supports democracy and **
**	****expansion of private enterprise**
**	****in the agricultural sector**

## FOOD FOR PROGRESS

**Most agreements implemented with PVO’s and foreign governments**
**Commodities are usually monetized**
**Commodities also used for:**
**Barter**
**Food for Work **
**Direct distribution**

## FOOD FOR PROGRESS PROJECTS

_***Primary emphasis is agricultural development***_
**Soil and water conservation**
**Improved farming methods**
**Agricultural extension**
**Animal and plant health**
**Processing, storage and marketing**
**Roads and other infrastructure**
**Cooperative development**
**Micro-credit and business training**

## FOOD FOR PROGRESS PROJECTS

_***Policy-related activities***_**:**
**Promote science-based and sanitary and phytosanitary standards**
**Trade capacity building**
_***Complementary activities***_***:***
**HIV/AIDS awareness **
**Nutrition training**
**Land mine removal**

## FOOD FOR PROGRESSFY 2007 PROPOSALS

**        **_**114  Received**_
**100 PVOs and WFP**
**  ****14 Government**
**43 countries**
**Total cost $970 mil**

**        **_**12 Approved**_
**10 PVOs and WFP**
**  ****2 Government**
**11 countries**
**Total cost $76 mil**
**  **

## FFP – FY 2008 EXPECTED RESOURCES

**No change from FY 2007**
**No new P.L. 480, Title I funding**
**$40 million cap on transportation costs**
**Commodity costs not a limiting factor**
**$15 million for administrative costs**

## FY 2008 PRIORITY COUNTRY DETERMINATION

_***Criteria***_***:***** **
**Less than $3,465 per-capita income       (World Bank)**
**≥ ****20% malnutrition rate (FAO)**
**Positive movement in political rights or               civil liberties (Freedom House)**
**Not a net food exporter**

## 31 FFP PRIORITY COUNTRIES

- Afghanistan
- Armenia
- Bangladesh
- Bolivia
- Burundi
- Central African Rep.
- Djibouti
***Dominican Rep.***
- Ethiopia
- Gambia

***Guatemala***
- Guinea Bissau
***Haiti***
- Honduras
- Kenya
- Liberia
- Madagascar
- Malawi
- Mali
- Mongolia
- Mozambique

***Namibia***
- Nicaragua
- Niger
***Papua New Guinea***
- Senegal
- Sierra Leone
- Sri Lanka
- Tanzania
- Yemen
- Zambia

**(Republic of Congo and Philippines no longer included)**

## FFP PROPOSAL REVIEW CRITERIA 

- FFP PROPOSAL REVIEW CRITERIA

## FFP UPDATED PROGRAM GUIDELINES

**Guidelines for Introductory Statement**
**Guidelines for Plan of Operation**
**Sample Plan of Operation**
_**http://www.fas.usda.gov/excredits/FoodAid/FFP/ApplyForProgram.htm**_

## FFP TARGETING AND PROPOSAL IMPACT 

| Activity | Type and Number of Beneficiaries | Intended Output | Intended Outcome* |
| --- | --- | --- | --- |
| New Production Technology | 300 farmers 
50 businesses
 | Monthly training sessions | 20% increase in yields
30% increase
in income |

**Section 5(h) Criteria for Measuring Progress**

*****Baseline data to be provided during agreement negotiation

## FFP PROPOSAL FEEDBACK 

**Limited agricultural focus**
**Objectives and program implementation not clearly defined**
**Weak progress measures/outcomes**
**High cost per beneficiary**
**Lack of coordination with Embassy/Government **
**Commodity/monetization issues**
**Proposal is incomplete, inconsistent or does not follow format**

**Notes:**
As available data shows, in many countries, girls tend to have lower literacy and primary school completion rates than boys.
Therefore, in an effort to promote Education and Food Security for Poor Children in Low-income countries, particularly children in countries with low literacy and primary school completion rates, the primary focus of the Food for Education program continues to be girls.  

## FOOD FOR PROGRESS

## FOOD FOR EDUCATION

**Overview**
**Budget**
**Priority Countries**
**Proposals and Review Criteria**
**Data Gathering**

## FOOD FOR EDUCATION PROGRAM FOCUS

**Promotes education and food security **
**Reaches poor children, especially girls, in low-income countries **
**Targets low literacy and primary school completion rates**
**Encourages health and nutrition complements**
**Strives for sustainability**

**Notes:**
As available data shows, in many countries, girls tend to have lower literacy and primary school completion rates than boys.
Therefore, in an effort to promote Education and Food Security for Poor Children in Low-income countries, particularly children in countries with low literacy and primary school completion rates, the primary focus of the Food for Education program continues to be girls.  

## FOOD FOR EDUCATIONFY 2007 PROPOSALS

**90 proposals received**
**33 countries**
**Total cost $838 million**

**11 proposals funded**
**11 countries  **
**Total cost $63 million**

## FOOD FOR EDUCATIONFY 2008 AVAILABLE RESOURCES

- $100 million requested
- $41 million already allocated for delivery in FY 2008 under existing agreements
- Balance of $59 million for FY 08 programming

**Notes:**
Funding level for FY 2006 are known for FFP, which is authorized in the farm bill through 2007.  FFP has a limit of 40 million for transportation and a limit of 15 million for administration.  FFE is an appropriated program that relies on the passing of the Presidents budget.  For 2006, the President has requested 100 million for FFE.  This is an increase from last year’s request and last year’s appropriation.  

FAS has already committed 17 million from the FY 2006 budget, pending approval of the budget.  This illustrates FAS’ commitment to provide sustainable programming for FFE.  FAS recognizes that this program cannot achieve real results with only 1 year of programming.  We will continue to work in this area to achieve sustainable results and a delicate balance in programming of new projects.

## PRIORITY COUNTRY DETERMINATION

**Per capita incomes below $3,465**
**Net food importer with > 20% of the population undernourished**
**<75% literacy rate of total population**
**Government support for education**
**Regional/country stability **

**Notes:**
To develop the list of priority countries, we first identified countries that meet all of the following criteria:

Per capita incomes below $2,000 (World Bank statistics)
Net food importer with more than 20% of the population undernourished (FAO statistics)
Government Support for Education (???)
Country is Free of Civil conflict that could impede program implementation. 

## 29 FFE PRIORITY COUNTRIES

- Afghanistan
- Angola
- Bangladesh
- Burundi
- Cambodia
- Cameroon
- Central Africa Rep.
- Chad
- Dem. Rep. of Congo
- Ethiopia

**Guatemala**
- Guinea
**Haiti**
- Kenya
- Liberia
- Madagascar
- Malawi
- Mali
- Mozambique
- Niger

- Pakistan
**Papua New Guinea**
- Rwanda
- Senegal
- Sierra Leone
- Tanzania
- Togo
- Yemen
- Zambia

***Guinea Bissau, Lao PDR and Sudan no longer included***

## SAMPLE PROJECTS 

**Introduce interactive teaching methodologies  **
**School rehabilitation**
**School supplies**
**Teacher training**
**Direct feeding**
**Take home rations**
**Food for Work**

**Notes:**
Priority projects should include data on:
Current primary school attendance and completion rates, and 
How the program will help to increase these rates

## PROPOSAL REVIEW CRITERIA 

- PROPOSAL REVIEW CRITERIA

**Notes:**
Once we have received all of your proposal submissions, we begin the process of evaluating those proposals.  Here’s how we do it. We will give priority consideration to proposals that:

Reflect organizational capability and experience in the proposed program or country(s).  As the pie chart shows, proposal quality is weighted the heaviest.  

Specifically, we are looking to see:
--is it clear how the program will be implemented?
--Are there outside resources being contributed to assist in achieving program goals?
--Do the targeted beneficiaries have a need that is not currently or sufficiently being met?

2) Implement program activities and objectives that are achievable, measurable and improve the livelihood and health of the greatest number of beneficiaries 

3) Demonstrate sustainability of the program beyond the USDA funding period 

--Does the program have local government support?
--Is support provided by the local community
--Does the program have support from other donors (private or govt)?
--Does the applicant commit resources that demonstrate 
a continuance of the program after USDA funding ends?

## PROPOSAL IMPACT AND RESULTS

**FAS will evaluate the outputs, outcomes and graduation/sustainability as clearly demonstrated in the proposal**
**At a minimum, each proposal must provide the number of beneficiaries targeted and the impact of the program on those beneficiaries**
**Proposals that contain clear measurable indicators for impacts (Section 5h) will be more competitive**

## PROPOSAL IMPACT*

| Total # children fed | Increase nutrition status by 3% within 3 years |
| --- | --- |
| Total # take home rations supplied | Enrollment and completion rates for girls increase by 5% over 3 yrs |

**Output**

**Outcome**

- *These are examples to illustrate the difference between output and outcome indicators.

- PROPOSAL IMPACT*

## “CONNECT THE DOTS”

**“****WHY”** – Why will your proposal address the issues and challenges in this country?
**“****WHERE”** – Where are your activities?
**“****WHO” – **Who are beneficiaries?
**“****WHAT” **– What are the activities, outputs and outcomes?
_**AND**_
**“****HOW” – **How are these accomplishments going to be continued after the funding for the project has ended?

- “CONNECT THE DOTS”

## FAS submits an annual report to Congress on FFE that details effectiveness and accomplishments gathered through:

		-- CS Reports			-- Pictures
		-- Success Stories		-- Data

We welcome any success stories that could be included in this year’s report
-- Submit to FAS within the next 60 days
-- Photographs (with release for public domain)
-- Data regarding increases in attendance, enrollment, success figures for girls, nutritional gains and sustainability

Website:  There will be a link on the FAS Food Aid main page for success stories

**	****	****-- CS Reports****	****	****	****-- Pictures**
**	****	****-- Success Stories****	****	****-- Data**
**We welcome any success stories that could be included in this year’s report**
**-- Submit to FAS within the next 60 days**
**-- Photographs (with release for public domain)**
**-- Data regarding increases in attendance, enrollment, success figures for girls, nutritional gains and sustainability**
**Website:  There will be a link on the FAS Food Aid main page for success stories**

- CONGRESSIONAL REPORT

**Notes:**
In addition to those criteria, countries must also meet at least 2 out of 3 criteria:

 An adult female literacy rate below 65%
 Primary education completion rate below 65%, and 
 At least 20% of the total population of children are underweight 

## CONSIDERATIONS IN YOUR PROPOSAL -- TRANSPORTATION AND LOGISTICS 

**Lot sizes**
**Commodities and potential for substitutes**
**Timing issues – planning and flexibility vital**

## ARRANGING COMMODITY DELIVERY

**Freight agent**
**Sales contracts and logistical arrangements **
**Initiating the call forward**
**Procuring commodities and freight**
**Diversions**
**Claims**

## 	QUESTIONS?