# Presentation: 740260

## What is eOffer and eMod and What it Means to you...

- GSA, Office of Acquisition Management
- Federal Supply Service, Systems Management Center

## Web based application for submittal of  	
MAS Offers
Modification requests to MAS contracts 
Prompts the user through the submittal process to ensure a complete proposal/modification request is submitted
Fosters one-time entry of information
Data is pulled directly from CCR/contract file
Electronic means of signing and storing contract docuements

- MAS Offers
- Modification requests to MAS contracts
- Prompts the user through the submittal process to ensure a complete proposal/modification request is submitted
- Fosters one-time entry of information
- Data is pulled directly from CCR/contract file
- Electronic means of signing and storing contract docuements

- 3

- eOffer/eMod

## How Does eMod and eOffer Benefit You? 

**It’s eSimple** – User friendly screens that simplify the submittal process.  Improves the efficiency of the acquisition cycle, reduces data entry, and manual validation of contract proposals and modifications.
**It’s eSecure** – Digital Certificates ensures the integrity of your proprietary data.
**You will eSave** – Electronic process reduces delivery costs and delays.
**You can eShare** – Web-Based technology facilitates your team’s collaboration on proposal preparation.  Creates an electronic means of viewing and storing proposals and modifications.
**You can eSign** – Electronic signature creates an electronic contract for fast retrieval.

- How Does eMod and eOffer Benefit You?

**Notes:**
State offered Cert – IL (Multiple Venues for Certs) (???)

## eOffer/eMod – Why are we doing this?

- Workload
- 16,000 contracts
- 3276 contracts awarded in FY04
- 17,545 Mods executed in FY04
- Senior management commitment to end-to-end electronic contracting
- GSA commitment to Quality Contracting: Get It Right

## 	Enables electronic, secure transmittals from the vendor community directly to the FSS contracting office
		Available Multiple Award Schedules
Schedule 70 (Information Technology) - May 17, 2004
Schedule 541 (Advertising & Integrated Marketing Solutions) – November 15, 2004
Schedule 871 (Professional Engineering Services) – November 15, 2004
Schedule 520 (Financial & Business Solutions) – November 15, 2004
Coming Soon!
Schedule 874 (Management, Organizational and Business Improvement Services) – May 16, 2005

- 		Available Multiple Award Schedules
- Schedule 70 (Information Technology) - May 17, 2004
- Schedule 541 (Advertising & Integrated Marketing Solutions) – November 15, 2004
- Schedule 871 (Professional Engineering Services) – November 15, 2004
- Schedule 520 (Financial & Business Solutions) – November 15, 2004
- Coming Soon!
- Schedule 874 (Management, Organizational and Business Improvement Services) – May 16, 2005

- 5

- eOffer Availability

**Notes:**
First eOffer awarded to Dell Federal systems LP

## 	Supports vendor-initiated modifications to your Multiple Award Schedule contract.
Released July 12, 2004 
Available to all Schedule Contract holders
Seven modification types available
Add SINs
Delete SINs
Add Products/Services
Delete Product/Services
Price Reduction
Economic Price Adjustments
Administrative Changes

- eMod Availability

- 	Supports vendor-initiated modifications to your Multiple Award Schedule contract.
- Released July 12, 2004
- Available to all Schedule Contract holders
- Seven modification types available
- Add SINs
- Delete SINs
- Add Products/Services
- Delete Product/Services
- Price Reduction
- Economic Price Adjustments
- Administrative Changes

**Notes:**
First eMod awarded to IBM Corporation

## eMods – Current Statistics

- First eMod awarded September 16, 2004
- 246 eMods received as of 2/7/2005
- 150 eMods awarded as of 2/7/2005
-   ** **

## High User Satisfaction 

- Online Survey Results
- 	average score as of 2/8/2005
- (Rating Scale:  1 = Poor; 10 = Excellent)
- Functionality – 8.5
- Navigation – 7.6
- Security – 8.3
- Overall Satisfaction – 8.0
- Recommend to Someone else – 8.7

- High User Satisfaction

**Notes:**
State offered Cert – IL (Multiple Venues for Certs) (???)

## Mass Mod / eBuy

- Mass mods are govt. initiated mods for uniform changes to large number of contracts
- For mass mods, contractors received an email notification and go to VSC to review and sign mod
- eBuy is an application enabling FSS customers to post RFQs and receive proposals from MAS contractors.  Vendors may view RFQs for their SINs and may also receive an email notification at the customer’s request

## Coming Soon

- More Training
- Release of next eOffer Schedule – MOBIS
- More Formatted templates to guide you through the submittal process
- Government initiated eMods
- eConference Room for communication within eOffers/eMods application

## The Vision

- Paperless eContracting process from cradle to grave
- SWS – Solicitation Writing System will enable eOffer for all solicitations
- MAS, GWACs, Stock/SOP and Schedules
- Electronic Pricelist updating GSA Advantage! upon award
- Contracts Online
-  Phase 1 Contract clauses
-  Phase 2 Contractor price lists

## How to Submit an eMod or eOffer

## Single home page for eOffers and eMods

## eOffer Check List 

- Obtain your D&B number (DUNS)
- Register with CCR (Central Contracting Registration) (FAR requirement)
- _[www.ccr.gov](http://www.ccr.gov/)_
- Submit Online Representations and Certifications Application (ORCA) on Business Partner Network (BPN) (FAR requirement as 1/1/05)
- _[www.bpn.gov](http://www.bpn.gov/)_
- Apply for a no cost Digital Certificate
- _[http://eoffer.gsa.gov](http://eoffer.gsa.gov/)_; _[www.vsc.gsa.gov](http://www.vsc.gsa.gov/)_

- eOffer Check List

**Notes:**
State offered Cert – IL (Multiple Venues for Certs) (???)

## eMod Check List 

- Register with CCR (Central Contracting Registration) (FAR requirement)
- _[www.ccr.gov](http://www.ccr.gov/)_
- Apply for a no cost Digital Certificate
- _[http://eoffer.gsa.gov](http://eoffer.gsa.gov/)_; _[www.vsc.gsa.gov](http://www.vsc.gsa.gov/)_

- eMod Check List

**Notes:**
State offered Cert – IL (Multiple Venues for Certs) (???)

## How to obtain a Digital Certificate

- Got to eOffer/eMod website or VSC _[http://](http://eoffer.gsa.gov/)__[eoffer.gsa.gov](http://eoffer.gsa.gov/)_; _[www.vsc.gsa.gov](http://www.vsc.gsa.gov/)_
- Determine who in your organization will be submitting information to FSS or signing a contract document
- Complete the online application form for each individual who needs access
- Notarize the online application form and submit to certificate provider
- Once email from certificate provider is received, download the certificate
- No cost certificates are available (2 per DUNS)

## Why Digital Certificates?

- Ensures the integrity of the vendor’s proprietary data
- Validates the identity of the user and the company
- Requires no password
- Ensures only authorized personnel have access to proposal or modification information
- Vendor assigns roles for submittal and signing of documents
- Level 3 certificates determined sufficient for procurement transactions

## Training 

- Training

- FSS/GSA Internal Training
- 85% of GSA/FSS contracting associates have been trained on eMods
- Vendor Training
- Tutorial on eOffer
- Webcast and tutorial on eMod
- Webcast on Digital Certificates
- Helpful Hints for Digital Certificate Users Brochure (available today)
- Helpdesk – (866) 472-9114; http://eoffer.gsa.gov

## Overview
eOffer
Comparison with paper offer
eOffer award experience
eMod
Comparison with paper mod
20 minute eMod
Management supports Cultural Change
Continuous training within GSA

- Overview
- eOffer
- Comparison with paper offer
- eOffer award experience
- eMod
- Comparison with paper mod
- 20 minute eMod
- Management supports Cultural Change
- Continuous training within GSA

- What Do Contracting Officers Think About eMod and eOffer?

## Nancy Goode
Nancy.Goode@gsa.gov
Acting Assistant Commissioner
FSS, Office of Acquisition Management

Raeann Ehrler
Raeann.Ehrler@gsa.gov

FSS, Systems Management Center

- Nancy.Goode@gsa.gov
- Acting Assistant Commissioner
- FSS, Office of Acquisition Management
**Raeann Ehrler**
- Raeann.Ehrler@gsa.gov
- FSS, Systems Management Center

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