# Presentation: 674725

## California Wing

- Logistics Officers Course

## Logistics Officers Course

- Hosea Taylor, CAWG/LG
- 909-335-1220   Home
- niray@msn.com

## Logistics Officers Course

- What we will cover today:
- How to become a Logistics/Supply Officer
- Supply Officer’s Responsibilities
- Regulations
- S-Reports
- Accountability Procedures
- Forms Used
- Mandatory Supply Files
- Unit Requirements List (Want List)
- Transaction Register
- Inspections

## Supply Officer Appointment

- Unit Commander appoints you on a Personnel Authorization (PA) and submits to Wing HQ.
- PA must be submitted by January 30th of each year and resubmitted each time the position is changed.
- ‘Transfer of Property Responsibility’ form must also be completed and submitted at each change of supply officer.

## Supply Officer’s Responsibilities

- Maintain accountability of units assets which includes equipment and vehicles
- Assist unit commander in ensuring assets are used properly.
- Communicate to unit commander when new equipment is needed.
- Maintain proper logistics filing system.

## Logistics Regulations

- CAPR 67-1
- Supply Manual, August 2000
- CAPR 77-1
- Vehicle Regulation, November 2001
- CAPR 87-1
- Real Property, January 1989

## Logistics Reports

- S-3: Equipment Inventory
- Includes all non-expendable items $2,000 and over.
- S-8: Communications Equipment Inventory
- Includes all communications equipment. Managed by director of Communications at National level.
- Equipment Dropped off S-3 on Oct 1, 2001
- Accountability Procedures
- Communications Equipment Dropped off S-3 on Oct 1, 2001
- Accountability Procedures

## Accountability Procedures

- Maintain positive control of all equipment assigned to Unit
- Perform physical inventory at least once per year using the S-3 Inventory Report and S-8 Communications Report
- Tag all equipment with appropriate equipment tags.
- Red Tag for S-3 equipment
- CAP tags for communications equipment

## Accountability Procedures (cont)

- After annual physical inventory, if everything matches then sign and submit to Wing HQ.

## Logistics Forms Used

- CAPF 38, Property Document Register
- CAPF 37, Shipping and Receiving Document
- CAPF 37e: Equipment
- CAPF 37c: Communication equipment
- CAPF 37v: Vehicles
- CAPF 37a: Aircraft
- CAPF 111, Expendable Issue, Recap Sheet

## CAPF 38: Property Document Register

- Used to record all property transactions :
- Receipts: when equipment is issued to unit for first time, can come in by purchase, donation, DOD funded or DOD excess (DRMO)
- Transfers: when an item is transferred from one unit to another.
- Disposals: when an item has been approved to be disposed of by the wing commander.
- Report of Survey: when an item has been lost or stolen.
- Update: when and item must be updated in the main database.

## CAPF 38: Property Document Register

- A new CAPF 38 must be started annually on January 1st.
- First line is for the Annual Supply Officer Appointment/Revalidation.
- Second line is for the CAPF 111.
- Third line starts the transactions.
- Transactions are numbered as such:
- Lines are numbered by the last 2 digits of the current calendar year follow by 001 and up.
- Example: 02-001
- This document number must appear on the CAPF 37.

## CAPF 37e: Shipping/Receiving Document 

- Receipt:
- Used when equipment is issued to unit for first time, can come in by purchase, donation, DOD funded or DOD excess (DRMO)
- Must be signed by unit commander or supply officer
- Disposal:
- Used when disposing of property by landfill or DRMO.
- ALL DOD equipment must be returned to DRMO through Wing HQ.
- Donations or purchased items may be landfilled after approval is obtained from the wing commander.

## CAPF 37e: Shipping/Receiving Document 

- Custody Receipt:
- Used for issue to individual of non-expendable or DOD equipment. Whether it is on the S-3/S-8 or not.
- Must be renewed annually between 1 January and 31 March by being signed by unit commander and member.
- Custody Receipt file must be maintained for each individual with issued property.
- Update:
- Used when a correction must be made to the master database for a particular item. Such as wrong serial numbers, model number or noun.

## CAPF 37e: Shipping/Receiving Document 

- Report of Survey:
- Accompanies all investigation paperwork.

## Sources of Equipment

- DOD Funded or NTC
- From National through Wing
- DOD Excess (12 digit DRMO number)
- From DRMO facilities through Wing
- Purchase (unit or member funds)
- CD Purchase (CD monies used)
- From National or Wing funds

## Sources of Equipment

- FOB (Found on base)
- Donated
- To add to database must be accompanied by CAWGF 55e  ‘Certificate of Donation’.
- All donations must be approved in writing by wing commander.
- Dollar amount can only be assigned by donor.
- Make sure donation meets unit’s needs. Don’t be a pawn for someone else's junk.

## CAPF 37c: Communication Equipment Document 

- Communication Equipment:
- Produced through the ‘Communication Equipment Management System’ (CEMS).
- Update:
- Used when a correction must be made to the master database for a particular item.
- All updates must be accomplished at Wing level _except;_ the wing Communications Director may assign permission to unit Communications Officer/unit CC or unit Supply officer to assign equipment within their unit.

## CAPF 37v: Vehicle Document 

- Used to receiver, transfer or dispose of a vehicle.
- Every unit who has been assigned a vehicle from Wing HQ will have a signed CAPF 37v on file with wing.
- All transfers of vehicles must be initiated through Wing HQ.

## CAPF 37a: Aircraft Document 

- Used to document acquisition and transfer of aircraft.
- Includes all equipment installed in aircraft; such as avionics and oxygen.
- All CAPF 37a ‘s will be initiated through Wing HQ.

## CAPF 111 Expendable Issue Form

- CAPF 111, Expendable Issue, Recap Sheet
- Used to record all transactions for expendable items: ie uniforms.
- Used to track all DOD items that are no longer listed on the S-3 or S-8 reports.
- When an item is assigned to an individual in the unit, the item will be listed on the CAPF 111 and and CAPF 37e ‘Custody Receipt’ will be completed and properly filed.

## Mandatory Supply Files

- S-3 / Transaction Report File.
- Used to hold the current S-3 Inventory Report and all Transaction Reports received from Wing during the year.
- Non-expendable Receipt File:
- Used to hold all CAPF 37s for receipts to unit.
- Non-expendable Transfer File:
- Used to hold all CAPF 37s for transfers to other units.
- Non-expendable Disposal File:
- Used to hold all CAPF 37s for disposals of unit.
- Supply Officer Appointment/Want List File:
- Used to hold PA or CAPF 2a and Unit Want List.

## Unit Requirements List (Want List)

- Submitted to Wing annually by 30 January of each year.
- Unit cannot ask for anything from a DOD source if it is not on Want List.
- Want list is not required to be turned in if the unit does not want anything for the upcoming year.

## Transaction Register

- Received monthly if unit has had any transactions.
- Kept filed with Unit’s S-3 Report to document changes.

## Inspections

- Annual inspection from Reserve Assistance Program Officer (RAP Officer).
- Group inspection of all unit functional areas done once every 18 months.
- Survey Audit: only five units a year get selected for this honor.

## Questions????