# Presentation: 463187

## CBS Update

*NOAA Finance Conference*
*May 10, 2007*

## Agenda

**Process Changes**
**Year End**
**Next Year and Beyond**
**Questions and Info**

## Process Changes

## Changes in Over/Under Process

**New software to be promoted in June.**
**Over/under will now distribute FTE as well as dollars.**
**Reversal of the over/under will be delayed until the start of the next over/under process.**

## BOP Interface

**NWS & NMFS are piloting the interface.**
**Can only be used for initial BOP.**
**Can NOT be used for subsequent changes.**
**Interface loads the BOPs as unapproved.**
**Must use FM066 to approve.**
**Once MARS is implemented, will be available to all Line Offices.**

## Bankcard

**Daily transactions to start being downloaded in July 2007.**
**Daily download will:**
**Populate purchase card log with Purchase Date, Vendor & Amount.**
**Require cardholder to finish order log by filling out description and/or changing ACCS codes.**
**Require cardholder to delete manual log entries because downloaded transactions are the “official” ones to be reconciled.**
**Eliminate any need to maintain separate paper or electronic logs outside of CPCS.**
**Citibank Invoice still to be loaded monthly.**

## Bankcard

**Loading & Payment of Invoices weekly to start 2****nd**** quarter of FY2008.**
**Based on this new procedure:**
**Obligations will be recorded earlier (weekly instead of monthly).**
**Reconciliation of transactions should be more frequent to ensure that proper ACCS charged when swept.**
**Is possible that default ACCS will be used up front and then changed after sweep when reconciled.**
**Requesting change that will automatically post these ACCS corrections in CFS as approved – currently Finance must approve before posting.**
**This should enable changes to be reflected in Data Warehouse Report earlier.**

## CSTARS

**All new purchase orders & contracts must be originated in C.Request due to the new Obligation/Requisition Standard Interface (ORSI).**
**Procurement offices use C.Buy software to transform requisition into a contract or purchase order.**
**Validity of account codes/funds availability are applied to documents before they can be finalized in C.Buy.**
**Both CBS & CSTARS utilize the Central Contractor Registration database.**
**Vendors must be registered before an award can be made.**

## CSTARS (cont’d)

**AGO has restructured help desk for C.Request. (AGOSystemsHelp@NOAA.GOV)**
**Ongoing AGO workshops for Line Office, AGO & Finance Staffs.**
**Effort to provide checklist to requisitioners to make sure what they’re submitting in C.Request & sending with requisition package is accurate and complete so AGO can make award.**
**Suggestion – If you are a CFS user, check funds balance report (QR009) before submitting requisition.**

## Data Warehouse/Discoverer

**New Reimbursable reports deployed:**
**RA502D – Reimbursable Agreement Summary.**
**RA503D – Reimbursable Project Summary.**
**Changes to the workbook for certification of obligations.**
**Discoverer changes to accommodate CSTARS.**

## Training

**Reimbursable BPR Training scheduled for late May through end of June.**
**Intended for **_**current**_** users -- new users should attend the 2 day Reimbursable class.**
**Additional new user session scheduled for Aug. 2-3.**
**Revised policies/procedures will be included.**
**Registrations submitted to **_**[CBS.TrainingServices@noaa.gov](mailto:CBS.TrainingServices@noaa.gov)**_**.**

## Training

**E-learning applications.**
**Finalizing Data Warehouse content.**
**Incorporating comments from CBS Help Desk staff.**
**May be published on the FSD website prior to availability under new Learning Management System (LMS), due to transition period between GeoLearn and Learn.com.**
**Started development of Discoverer workbooks.**
**Reimbursable BPR materials will be made available after materials have been completed.**
**Working on Web Migration materials.**
**FY 2008 training schedule under development.**

## Year End

## Year End (Bankcard)

**August invoice to be loaded on September 4****th**** .**
**Will cover charges from August 6****th**** through September 4****th.**
**Special September invoice to be loaded on September 21****st.**
**Will cover charges received through September 20****th.**
**After notification of invoice load :**
**Cardholders/Approvers may reconcile transactions from late afternoon on September 21****st**** through 11:00 pm ET on September 24****th.**
**On September 24****th**** they must follow a staggered schedule in reconciling transactions in order to avoid system overload.**

## Year End (Bankcard)

**Sweep of September 21****st**** invoice will happen at 7 am on September 25****th.**
**Any charges that were included on the September 21****st**** invoice will be accrued as FY 2007 transactions.**
**Transactions that were not included on September 21****th**** invoice will be loaded on October 4****th****.  Those transactions will be charged as FY 2008.**

## Year End (Labor)

**September 10****th**** – Process PP 17**
**September 11****th**** :**
**Generate PP 18 estimate based on PP 17**
**Generate PP 19 estimate based on PP 17**
**September 23****rd****:**
**Reverse PP 18 estimate**
**Process PP 18**

## Next Year and Beyond

## Server Consolidation

**All CBS Bureaus will have Servers/IT Infrastructure co-located at Census Bowie Computer Center (BCC).**
**CBS Includes: CFS/BOP/CPCS, NDW, Discoverer, Travel, Relo (PCS). Property (Sunflower) and CSTARS.**
**Project has commenced.  Dev/Test Go live in May 2007.**
**Expected Production Go-Live Date: End of Q2-FY08.**
**All NOAA traffic will be routed through the ITC to BCC.**
**Web Migration and Server Con implemented together.**
**Impacts to end-users:**
**In FY08 – new URL for CBS Web-based access .**
**Remote Users will need 2 Factor Authentication.**

## Web Migration

**NOAA will implement with Server Con at Census BCC.**
**Migrates all CFS / BOP / CPCS / Quick Reports and Data Warehouse from Client Server to Web Based. **
**No changes to functionality except to accommodate standardization. All of CBS accessible from Navigator.**
**Look and feel will change to web-based Oracle forms/reports.  All reports will be PDF files. **
**Oracle 10GR2 RDBMS with Oracle Application Server 10GR2.   No more Citrix for CFS/NDW. **
**Training on new look and feel in early FY08.  **

## Current Login Screens

**Core Financial System**

**Data Warehouse**

## Web Migration Login

**Core Financial System**

**Data Warehouse**

## CBS Navigator Menu -Web

_**CBS Navigator Menu -Web**_

**Includes option to specify a specific screen#**

## eTravel

**eTravel is a government-wide initiative**
**	**** ****to use standard, web-based travel**
**	**** ****management software.**
**Dept of Commerce chose EDS as eTravel vendor.**
**Implementation of eTravel at NOAA unlikely before FY2009.**
**Possibility of Upgrading Travel Manager to version 9 in FY2008.**

## Obligating Travel

**Working to begin obligating travel in 2****nd**** quarter of FY2008.**
**Travel authorization will create obligation in CFS.**
**Full electronic routing to be rolled out to Line Offices using phased approach.**
**Will need training on new software (either TM v9 or EDS FedTraveler).**
**New procedures/business rules changes will affect preparing, reviewing and approving authorizations & vouchers.**
**Funds checking will be done during approval process.**
**Will not be approved if no funding available.**
**Funds will be drawn down when authorization is posted to CFS as an obligation.**

## FMLoB

**OMB Directive to i****mplement Government-wide solutions that yield lower cost and risk results in financial management activities. **
**FY2011 target – To migrate majority of agencies to shared service providers and implementing FMLoB standardization elements.**
**2 of the standardization targets are to define and implement common accounting code and define and implement standard business processes. **

## FMLoB

**Common Gov’t-wide Accounting Classification (CGAC) - Standardization of ACCS across the Gov’t.  **
**Will increase the number of fields and digits  contained in the ACCS.**
**Systems (CBS, MARS, Data Warehouse, feeders) will have to be modified to accommodate the larger code.**

## Questions?

## Important Information

**CBS Help Desk Number -**
**301/427-1023**
**CBS Help Desk Email Address -**
**Clientservices@noaa.gov**
**CBS Web Site Address -**
**http://www.corporateservices.noaa.gov/~cbs/index.html**