# Presentation: 277983

## LARP Communications and Web Pages

- Elliott McCrory
- Fermilab
- April 26, 2006

## Outline

- Official and supported
- Web Page: uslarp.org
- LARP Document Management: LARP Docs
- Web-based communications: Webex
- Delineations
- Descriptions
- Demonstrations
*Time permitting*

- E. McCrory/Fermilab/AD

- 26 April 2006

## Memo Sent on Web & Docs (12/16/05)

- Jean Slaughter, John Konc and EM
- Approved by Steve Peggs, Vladimir Shiltsev and others
- Conclusions/recommendations of that note
- Everyone in LARP should use Fermilab’s DocDB.
- USLARP.org (Plone) should be official LARP web site.
- The April collaboration meeting at LBL should be managed by the LARP DocDB.
- LARP management should declare support of these recommendations.

- E. McCrory/Fermilab/AD

- 26 April 2006

## Document Management

- “LARP Docs” Document database
- http://larpdocs.fnal.gov
*This web site issues a certificate*
*Username and password protected*
*We all share a single username/password*
- Support
*Officially supported by Fermilab*
*Eric Vaandering, Vanderbilt U.; Independent contractor*
*Available from Sourceforge.net*
*Lookup “DocDB”*
- Widely accepted at Fermilab

- E. McCrory/Fermilab/AD

- 26 April 2006

## Slide 5

- E. McCrory/Fermilab/AD

- 26 April 2006

## Discussion: LARP Docs

- Smashing success at Fermilab
- Last count: 11K documents in all instances at FNAL
- BTeV: 4000+ documents
- Accelerator Division: 2249 and counting
*∴ **Anyone can be taught how to use DocDB*
- LARPDocs: 193 and counting
- Features
- _Any_ type of file
*Multiple files per “document”*
- Versioning
- Access control
- Event management
- Not an EDMS
- E.g., no sign offs
- But do we need EDM?

- E. McCrory/Fermilab/AD

- 26 April 2006

## DocDB Instructions (From web)

- Entering or Updating a Document
- Getting more help
- What do you want to do?
- Preparing your document for upload
*Multiple file uploads *
*Archive uploads *
- Upload methods
- Filling in the form
- Advanced options
- Special Cases
- Documents for events
- Conference talks and proceedings
- Publications in refereed journals

- Preferences and E-mail Notification
- Setting preferences
- Setting e-mail notification
- Advanced Users
- Referring to your document and its files
- Referring to groups of documents
- Final Words
- Archive vs. Catalog
- What is a document?
- Notes on file formats

_*https://larpdocs.fnal.gov/LARP-private/DocDB/DocDBInstructions*_

- E. McCrory/Fermilab/AD

- 26 April 2006

## http://docdb.fnal.gov/instances.html

- E. McCrory/Fermilab/AD

- 26 April 2006

## Demonstration of LARPDocs Database: Finding a documentAdding a document

## Slide 10

- 26 April 2006

## Event Management

- LARP Docs database: “Events”
- Documents for event are stored in LARP Docs
*Same versioning, access control, etc.*
- What you plan for the agenda and the live agenda are the same thing
- Clean & smooth electronic presentations
- Management of
- Agenda
*Anyone can/may do it, but should be “convener” or session chair*
*No need to keep agenda externally*
- Talks/documents
*The speaker is responsible for maintaining the integrity of his/her document*

- E. McCrory/Fermilab/AD

- 26 April 2006

## Demonstration of Event Management in DocDB: Adding your document Changing an agenda

## Slide 13

- 26 April 2006

## Web Pages

- USLARP.org web site
- Uses Plone
*A widespread wiki implementation*
- I’m working on making this site useful
*Jump point to other web resources*
- Anyone can modify the content/layout
*You have your own username/password*
- There are lots of LARP web sites
- LBNL
- BNL
- Fermilab
*AD & TD*
- SLAC
*?*

- E. McCrory/Fermilab/AD

- 26 April 2006

## Discussion: Plone

- Plone is a very general tool
- Can do document management
*But missing some necessary “document management” features, like *
*Document versioning*
*Complex searches*
*Plone’s definition of “document” is “web page”*
- Some Plone features require user training
*E.g., search by author*
- Many people can manipulate Plone site
- Everyone probably will not learn the manipulations.

- E. McCrory/Fermilab/AD

- 26 April 2006

## Demonstration of USLARP.org

## Slide 17

- 26 April 2006

## (Time Permitting) Webex

- E. McCrory/Fermilab/AD

- 26 April 2006

## Webex

- Fermilab has license for using Webex
- BNL was looking at Pay-as-you-go
- Really, really easy and effective
- 100% compatible with PC/Internet Explorer
*Active X*
- ~98% compatible with Mac or with Firefox
*Java*
- You should try the live, online demo
- ~30 minutes
- _http://www.webex.com_

- E. McCrory/Fermilab/AD

- 26 April 2006

## Conclusions/Summary

- Document and event management
- Larpdocs.fnal.gov
- Main LARP web site is USLARP.org
- Someone from each lab should work a couple of hours/month to keep it up to date and relevant
- Webex
- Try it, you’ll like it

- E. McCrory/Fermilab/AD

- 26 April 2006