# Presentation: 811116

## Navy Cash TrainingDisbursing Unit 1:Introduction

**Navy Cash Training****Disbursing Unit 1:****Introduction**

**Notes:**
This section is intended as program overview and history.

## Objectives

- Familiarize with Navy Cash requirements and tasking for Disbursing
- Familiarize with Navy Cash hardware
- Learn how existing SPO procedures work with Navy Cash
- Familiarize with the power on/off procedures of all equipment
*This presentation is UNCLASSIFIED*

## Overview of Changes

- Changes at the Disbursing level:
- Navy Cash makes changes in the shipboard environment – it removes coins from circulation, it does NOT take away all cash aboard ships
- Navy Cash will not change disbursing procedures, ONLY the way the information is submitted/exchanged. You will still fill out the same forms (DD 2657, DD 2665, DD 1081, SF 1219)

**Notes:**
Navy Cash is not designed to eliminate cash aboard the ship, and will not block access to cash off the ship or emergency requirements for cash.

## Overview of Changes (continued)

- Changes continued:
- DFAS now processes Split Pay, the ship only initiates, adjusts or ends the amounts of split pay.
- Disbursing no longer physically submits, receives deposit ticket/debit vouchers to and from FRB; this is now processed electronically
- In circumstances when cash is accepted, (tiger cruises, special events) a signed NS 470 is still required.

**Notes:**
Navy Cash is not designed to eliminate cash aboard the ship, and will not block access to cash off the ship or emergency requirements for cash.

## Overview of Changes (continued)

- Navy Cash installations will affect:
**ROM II**:  Shipboard point-of-sale devices are integrated into the Navy Cash system for ease of purchase entry.  The backend office is NOT integrated. Daily balancing must be performed to ensure both systems match.
**MPCC**:  The Military Pay Check Conversion system is installed at the same time as Navy Cash.  However, there is NO direct communication between the Navy Cash and MPCC systems.

## Using Navy Cash – Sailor Perspective

- If using their personal account, sailors **must** track their funds so they don’t incur NSFs
- Since this is an offline system, recommend they stage money to strip *at least* 24 hours in advance (in port) or 72 hours (underway)
- Encourage sailors to keep a portion of funds on **strip** (funds always available)
- Sailors should keep in mind that shipboard connectivity affects:  PIN changes, chip-to-strip transfers, etc.

**Notes:**
Staging is to assure that the funds are available.  Satellite transfers may actually occur every four hours, but allowing at least 24 hours will assure that funds will be available when required.
An “offline” system is the “batch forward” system.

## Using Navy Cash – Disbursing Perspective

- Perform your balancing procedures on a DAILY basis:
- Follow up any irregularities immediately.
- Perform an End of Day (EOD) or a “round trip” EVERY day to reconcile ship and shore accounts.
- Get to know your system. YOU are the first line of help to sailors and the NC system. Ensure that the IT’s notify you when there may be connectivity problems on board.
- Know where system documentation is – all the tools in the world will not help you if you cannot find them!

**Notes:**
Staging is to assure that the funds are available.  Satellite transfers may actually occur every four hours, but allowing at least 24 hours will assure that funds will be available when required.
An “offline” system is the “batch forward” system.

## Equipment Overview

## System Equipment

- Server
- Rack-mounted in Disbursing or Supply
- Made up of two separate computers, or “nodes”
- Requires **daily change** of backup tapes
- Reboot server once every two weeks
- Routers
- Mounted behind the CATMs
- Minimal Disbursing interaction required

## Card Access Device (CAD)

- Located in various vending machines
- Slot for card insertion
- 3 Hidden keypads show:
-    	- Version status
- 	- Terminal ID number
- 	- Transaction/Error status
- Can function in online or offline mode

## K22 Point of Sale Device

- Perform sales and refund transactions on this unit at or in merchant locations, DO, and with foreign vendors
- May be used in online or offline mode
- Functions in proxy mode (attached to computer) or normal mode (stand-alone)

## K80 Cashless ATM

- The K80 is used to:
- 	- Is used for transfers to and from chip, strip and home bank.
- 	- Must be **online** and logged in to server in order to function.
- K80 transactions are immediately logged with server.

## Equipment Responsibility

- Because this is a Supply system, Supply personnel are responsible for majority of care/maintenance of the system:
- Basic server maintenance/troubleshooting
- K80 cleaning, maintenance
- K22 programming, cleaning, troubleshooting, replacement
- CAD cleaning, troubleshooting, replacement
- Network connectivity/awareness
- All financial balancing on shipboard side.

## Spares

- Each ship is given a complete spares package:
- The second node on the server is an onboard, or “hot” spare for the server itself
- Spare router (90% configured)
- Spare K80 is also a “hot”, or onboard working spare
- Spare K22s
- Spare SAM chips
- Extra cards (temporary, visitor), cables, cleaning cards, etc.

## Grooms

- For the ship to request a Pre- and post-deployment groom, the Disbo should contact the Navy Cash Customer Service Center (CSC).
- The groom provides maintenance to the system.
- Navy Cash bulletins will remind you of the timeline to request grooms.
- Include in your request a list of current Navy Cash spares so that the groom team can bring aboard any required spares.

## Program Support

- The Navy Cash program has various levels of support:
- Navy Cash CSC
- FISC
- Navy Cash Depot
- NAVSUP monthly bulletins
- Quarterly training refreshers available to all local ships.
- You can contact support services through the following:
- Navy One-Touch (Global Call Service)
- CSC 1-800 #
- CSC e-mail
- Local FISC representative.

## Program Support – Related Systems

- The Navy Cash program does not provide support information for ROM II or MPCC issues.
- For support of these programs, you can contact through the following:
- Navy One-Touch (Global Call Service)
- MPCC CSC number, found on the check scanner
- Local FISC representative.

## Navy Cash Application Overview

## Disbursing Office Equipment

- Disbursing personnel perform 90% of their customer service needs using the Navy Cash disbursing application.
- Typical setup is:
- K22 is hooked up to a computer running the required application
- Desktop (Navy Cash application loaded)
- Printer.

- Disbursement Application

## Disbursing Application Menu

- This example shows the menu items that you will be able to access using the Disbursing Application.

**Notes:**
1)  The application can be customized to each user by the Disbursing Officer.  If an option has been grayed out, it is not accessible to that user.

## Fund Transfers

- This example show the different options available when using Funds Transfer.

## Card Maintenance

- This example show the different options available when Card Maintenance is selected.

## Account Maintenance

- This example show the different options available when Account Maintenance is selected.

## Operations

- This example show the different options available when using Operations is selected.

## Utility Functions

- This example show the different options available when Utility Functions is selected.

## Split Pay Option

## Split Pay – Shore Side

- Ship still enrolls and updates SPO amounts.
- DFAS-CL sends the SPO file to NC (after mid-month and EOM updates).
- NC processes SPO files the evening prior to payday (updates Strip accounts on shore)
- Funds are automatically deposited in the member’s strip account.
- Members can spend the money ashore immediately.

## Split Pay – Ship Side

- Disbursing MUST perform an end of day (EOD) to update the member balances on board ship:
- EOD can occur that evening or the next morning
- Remember that all other Navy Cash ships are running EODs to get their SPO – so the sooner, the better!

## Split Pay – No Connectivity

- SPO still works when there is no connectivity:
- The Disbursing Officer prepares a Provisional Split Pay aboard the ship.
- PSPO automatically credits each SPO-enrolled member with the amount of the last SPO on file.
- Disbursing can edit specific member allotments, in case there was a change after the last payday.
- When connectivity is restored, ship and shore account balances are automatically reconciled.

## Early Pay

- Follow procedures IAW DODFMR Vol 5.
- The Disbursing Officer sends a request, approved by the CO, to NC for early posting of SPO.
- NC will process SPO as requested.
- Balances will be available on board after a successful “round trip”.

## System Power On/Off

## Power On Sequence (Server)

**Step 1**:**  **Power on the Cluster Array first (wait until bottom green light glows steady)
**Step 2**:  Apply power to the monitor
**Step 3**:  Power on the 1st node and login as nc-admin. Switch between the nodes by hitting “Prnt Scrn” and arrow down/up to desired choice.
**Step 4**:  Power on the 2nd node and login as nc-admin and verify in Cluster Administrator that all groups are online.

## Power On CADs and K80s

- CADs and K80s should remain powered on at all times unless performing maintenance.
- CADs are simply plugged into the vending machine. The machine is then powered on or off.
- K80s are plugged in to their UPS and two internal power switches flipped on.

## K22 Sign On

- Verify that K22 has power, is securely connected to the disbursing workstation, and turned on.
- If unit is not on, press the green OK button until the screen illuminates and displays a welcome message.

## Disbo Application Sign On/Off

**Step 1**: Power on disbursing workstation and enter Win2K password to launch Windows.
**Step 2**: When desktop displays, verify icon for “DDE Proxy” (Dynamic Data Exchange) in lower right-hand corner of screen. If not, then double-click desktop icon to start.

## Disbo Application Sign On/Off

**Step 3**: Double-click desktop icon for Disbursing Application to launch.
**Step 4**: Log in using your username and password
**Step 5**: To sign off, perform procedures in reverse

## Power Off Sequence (Server)

**Step 1:  **Ensure that NSR Oracle Backup job or NSR System Backup job is not “Running.”
**Step 2:  **Switch the view to Node 2 and perform a Windows shut down sequence.  Wait for complete system shut down before continuing (system may auto-reboot, manually shut down at this point).

- This procedure assumes that Node 1 is in control

## Power Off Sequence (cont)

**Step 3**: Switch the view to Node 1 and perform the Windows shut down sequence. Wait for the system to completely shut down before continuing to the next step.
** ****Step 4**:  Power off the Cluster Storage Array

## Questions