# Presentation: 209850

## Trends in Monitoring

**Trends in Monitoring**

## Head Start Monitoring ResultsFY2003  Source: Head Start Bureau 

## Program Requirements by Content Area

- Source: Head Start Bureau analysis of FY2003 PRISM and other monitoring data

| 
Content Area | Program Requirements |
| --- | --- |
| Early Childhood Development and Health Services | 553 |
| Family and Community Partnerships | 206 |
| Program Design and Management | 1,038 |
| Total | 1,797 |

## Areas of Noncompliance by Content Area, FY2003

- Source: Head Start Bureau analysis of FY2003 PRISM and other monitoring data

## PDM: Areas of Noncompliance by Core Question, FY2003

- Source: Head Start Bureau analysis of FY2003 PRISM and other monitoring data

## ECDH: Areas of Noncompliance by Core Question, FY2003

- Source: Head Start Bureau analysis of FY2003 PRISM and other monitoring data

## FCP: Areas of Noncompliance by Core Question, FY2003

- Source: Head Start Bureau analysis of FY2003 PRISM and other monitoring data

## Region 10 FY 2004

**Monitoring Results**
**Areas of Non-Compliance Early Childhood Education and Health**

**Of the reviews cited,  the % with findings    by Core Questions.  **

## Region 10 FY 2004

**Monitoring Results**
**Areas of Non-Compliance Family and Community Partnerships**

## Region 10 FY 2004

**Monitoring Results**
**Program Design & Management**

## Frequently Occurring Citations(Standards Ranking Report for 2004)

- In Sub-Part B -  Early Child Development and Health Services
- Core Question 9A:  1304.23(a)(1)
*	**Identification of nutritional needs.  Staff and families must work together to identify each child’s nutritional needs, taking into account staff and family discussions concerning(1) Any relevant nutrition-related assessment data (ht, wt, hemoglobin/hematocrit obtained under 45CFR 1304.20(a) *

## Frequently Occurring Citation 

- SubPart C -  Family and Community Partnership Building
- 45CFR 1304.40 (d)(1) *Parent Involvement- (1) In addition to involving parents in program policy-making and operations, grantee and delegate agencies must provide parent involvement and education activities that are responsive to the ongoing and expressed needs of the parents, both as individuals and as members of a group.  *

## Frequently Occurring Citations

- Subpart D – Program Design and Management
- Areas of non compliance are most frequently cited in this subpart.
- Core Question 16 – ERSEA* (most frequent)
*45 CFR – 1305.7(b) A Head Start grantee must maintain its funded enrollment level.  When a program determines that a vacancy exists, no more than 30 calendar days may elapse before the vacancy is filled...*

## Frequently Occurring Citations 

- Subpart D – Program Design and Management
- Areas of non compliance are most frequently cited in this subpart.
- Core Question 5: Ongoing Monitoring
- 45 CFR 1304.51 (i)(2)*Grantees must establish and implement procedures for the ongoing monitoring of their own Early Head Start and Head Start operations, to ensure that these operations effectively implement Federal regulations.*

## Frequently Occurring Citations

- Subpart D- Program Design and Management
- Core Question 4 -  Record Keeping and Reporting
- 45 CFR 1304.51(g) *Record-keeping Systems.  Grantee and delegate agencies must establish and maintain efficient and effective record-keeping systems to provide accurate and timely information regarding children, families, and staff and must ensure appropriate confidentiality of this information.  *

## Monitoring for FY 2005

- To date we have completed:
- 8 of 24 reviews (1/3rd complete)
- 4 follow up reviews
- Issues emerging as trends—
- Under-enrollment  (esp. full day/ EHS/ and at the start of the program year)
- Fiscal systems / lack of internal controls
- On going Monitoring
- Complete medical and dental exams