# Presentation: 132556

## Welcome to the Johnson Space Center JSC Administrative Support Services (JASS) Pre-Proposal Conference

**Thursday, June 26, 2008**
**9:00 – 10:30 AM**

## Agenda

** ****	**

**08:30 ****	****Registration****	****	****L. Carr****	****	****SEB Administrative Support****	**
**09:00 ****	****Welcoming Remarks****	****V. Jankowski****	****Contracting Officer**
**09:10****	****Opening Remarks ****	****	****D. Johnson****	****Director, Office of Procurement**
**09:15 ****	****JSC Overview****	****	****R. Hasson****	****JSC Human Resource ****	****	****	****	****	****	****	****Specialist & SEB Chair**
**	**** ****	**
**09:25 ****	****RFP Overview                ****	****D. DeNardo ****	****Contract Specialist**
**10:35 ****	****SOW Overview ****	****	****C. Woolverton ****	****SOW Lead & SEB Board Mbr**
**	**** **
**10:55****	****Proposal Instructions    ****	****R. Hasson ****	****JSC Human Resource **
**	****Overview****	****	****	****	****	****Specialist & SEB Chair****	****	****	****	****	****     ****	**
**11:15****	****Pricing Overview****	****	****J. Lee****	****	****JSC Procurement Pricing**
**11:35****	****Proposal Evaluation****	****C. Meza****	****	****SEB Board Member**
**	****Overview**

## Welcoming Remarks

**Venessa Jankowski**
**Contracting Officer**

## Welcoming Remarks

**These slides are not to be interpreted as a comprehensive description of all requirements of the solicitation**
**To the extent there are any inconsistencies between this briefing and the solicitation, the solicitation governs**

## Welcoming Remarks  

- Today’s presentation will follow a written script in order to avoid preferential treatment toward those attending
- Attendees may submit questions in writing via the JSC Administrative Support Services (JASS) website
- Official responses to questions will be posted on both the NAIS (EPS) and JASS website
- _[http://prod.nais.nasa.gov/cgi-in/eps/bizops.cgi?gr=D&pin=73](http://prod.nais.nasa.gov/cgi-in/eps/bizops.cgi?gr=D&pin=73)_
- _[http://procurement.jsc.nasa.gov/jass/default.asp](http://procurement.jsc.nasa.gov/jass/default.asp)__ _

**Source Selection Authority (SSA)**
- Debra L. Johnson
- 	Director, Office of Procurement
**Source Evaluation Board (SEB) Membership**
- E. Rene` Hasson, Chair
- Venessa Jankowski, Contracting Officer
- Diana DeNardo, Contract Specialist
- Cynthia D. Meza
- Christine K. Lodge
- Carolyn A. Woolverton
- Lilia Carr, Recorder
- James Lee, Procurement Pricing

**JASS SSA and SEB Membership**

## Opening Remarks

**Procurement at JSC**
**Debra L. Johnson**
** ****Director, Office of Procurement**

## Contract Relationships:  
A Working Guide

Civil Servants and Contractor Employees

**Contract Relationships:  **
**A Working Guide**
**Civil Servants and Contractor Employees**

## JSC Overview

Rene` Hasson
JSC Human Resource Specialistand SEB Chair

**Rene` Hasson**
**JSC Human Resource Specialist****and SEB Chair**

## 

Video

Return to the Moon:
 The Journey Begins Now

http://www.nasa.gov/multimedia/podcasting/lunar_exploration_trailer.html

**Video**
**Return to the Moon:**
** ****The Journey Begins Now**
- http://www.nasa.gov/multimedia/podcasting/lunar_exploration_trailer.html

## Slide 11

## Inside NASA Johnson Space Center

*JSC manages the development, testing, production, and delivery of all U.S. human spacecraft, and all human spacecraft-related functions. *
*Premier Center for space flight related scientific/medical research efforts.*

*Home of the Space Shuttle Program, International Space Station Program, Constellation Program, Astronaut Corps, and Mission Control. *

**Inside NASA Johnson Space Center**

## Synergy for Success

**Flight Crew**

**Operations**

**Engineering**

**Space Life Sciences**

**EVA**

**Core Competencies – Human Exploration Current State**

**Program Management**

## JSC Organization Chart

## JSC Administrative Support Services to the Center

**JSC Administrative Support Services to the Center**

- Areas of need:
- To branch, office, and division organizations throughout the Center
- To Program and directorate organizations
- To Astronaut Office and flight crews
- Program, project, and Center-level meetings support staff
- Special teams and short-term projects
- Conference room scheduling
- Specialized administrative support (travel coordination, correspondence/document control, etc.)
- 	_Note_:  JSC has some civil servants performing related administrative support at divisions and higher levels.

## RFP Overview

**Diana DeNardo**
**Contract Specialist**

## Points of Contact:
Contract Specialist: 
Diana DeNardo
diana.denardo-1@nasa.gov,
281-483-2378
Contracting Officer
Venessa L. Jankowski
venessa.jankowski-1@nasa.gov,
281-483-1415
JSC Administrative Support Services website:  
http://procurement.jsc.nasa.gov/jass/default.asp
To submit a question, click on the “Anonymous Questions to Contracting Officer” link

**Contract Specialist**:
- Diana DeNardo
- _[diana.denardo-1@nasa.gov](mailto:diana.denardo-1@nasa.gov)__,_
- 281-483-2378
**Contracting Officer**
- Venessa L. Jankowski
- _[venessa.jankowski-1@nasa.gov](mailto:venessa.jankowski-1@nasa.gov)__,_
- 281-483-1415
**JSC Administrative Support Services website:**
- _[http://procurement.jsc.nasa.gov/jass/default.asp](http://procurement.jsc.nasa.gov/jass/default.asp)_
- To submit a question, click on the “Anonymous Questions to Contracting Officer” link

**Request for Proposal (RFP) Overview**

## Ombudsman (NFS 1852.215-84):  “...before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution ... If resolution cannot be made by the contracting officer, interested parties may contact the installation ombudsman ...”  
Installation Ombudsman:  Lucy Kranz, Associate Director (Management), Building 1, Room 957B, telephone 281-483-0490

- Installation Ombudsman:  Lucy Kranz, Associate Director (Management), Building 1, Room 957B, telephone 281-483-0490

**RFP Overview  **

## Procurement Schedule (subject to change)
 4/02/08	Industry Day
 6/17/08	Release Draft RFP
 6/26/08 	Pre-proposal Conference 
 6/30/08 	Questions/Comments from DRFP Due
 7/21/08 	Release Final RFP
 7/25/08 	Last Date Questions will be Accepted
 8/14/08 	Past Performance Volume II Due
 8/21/08 	Proposals (Volumes I, III, IV) Due
 1/21/09 	Contract Award 
 3/30/09 	Contract Start

**Procurement Schedule (subject to change)**
** ****4/02/08****	****Industry Day**
** ****6/17/08****	****Release Draft RFP**
-  **6/26/08 ****	****Pre-proposal Conference**
-  6/30/08** ****	**Questions/Comments from DRFP Due
-  7/21/08 	Release Final RFP
-  7/25/08 	Last Date Questions will be Accepted
-  8/14/08 	Past Performance Volume II Due
-  8/21/08 	Proposals (Volumes I, III, IV) Due
-  1/21/09 	Contract Award
-  3/30/09 	Contract Start

## RFP Overview   

- Official RFP and subsequent amendments take precedence over this conference
- Anticipated release date:  on or about **7/21/08**
- Procuring: JSC Administrative Support Services
- Competition:  8(a) set-aside
- Period of Performance:
- Estimated Phase-In Period:  NTE 60 calendar days before contract start date
- Basic Contract:  3/30/09 to 3/29/12
- Option Period 1:	3/30/12 – 3/29/13
- Option Period 2:	3/30/13 – 3/29/14

## RFP Overview  

- Type of Contract:  Commercial, Single Award, IDIQ, Firm-Fixed Price
- Firm-Fixed priced weekly rates for each labor category
- Mission-related Travel – Government will reimburse the contractor on the basis of actual cost provided such costs are allocable, allowable, and reasonable.

## When reading the RFP, note that:
Important information is contained in SF1449 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document
Clauses incorporated by reference have the same force and effect as if they were included in their full text
Section 4 includes important documents, exhibits, and other attachments 
Data requirements, wage determination data, Installation-accountable Government property list, Government-furnished information

- When reading the RFP, note that:
- Important information is contained in SF1449 and numerous clauses and provisions that have been incorporated, via full text and/or referenced text, throughout the document
- Clauses incorporated by reference have the same force and effect as if they were included in their full text
- Section 4 includes important documents, exhibits, and other attachments
- Data requirements, wage determination data, Installation-accountable Government property list, Government-furnished information

## RFP Highlights  

- Central Contractor Registration
- Offeror responsible for updating and/or completing company information **prior to proposal submission**
- Processing time, which normally takes 48 hours, should be taken into consideration when registering. **Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation**
- Contractor is responsible for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data

## Government Furnished Equipment/Facilities/Services (Continued)
Work Space 
JSC intends to provide work space on site for Program Manager, Supervisors, and Training Specialist as space is available 
JSC organizations that request the service will provide work space for the contractor administrative support personnel

- Government Furnished Equipment/Facilities/Services (Continued)
- Work Space
- JSC intends to provide work space on site for Program Manager, Supervisors, and Training Specialist as space is available
- JSC organizations that request the service will provide work space for the contractor administrative support personnel

## Government Furnished Equipment/Facilities/Services
Installation-Accountable Government Property – Government will provide items listed in Section 4, Attachment 4.10
Computer Services, printers, fax machines, etc.
Provided to Key Personnel if located onsite 
All administrative support personnel 
Copy machines 
will be made available at JSC facilities for use by all JASS contractors
Other office equipment 
Will be provided to administrative support personnel only as necessary to perform SOW tasks
Office supplies
Will be provided to administrative support personnel only as necessary to perform SOW tasks

IT technical support and repair services will be provided for those items listed in Section 4, Attachment 4.10

Contractor shall furnish EVERYTHING ELSE required to do the job

- Government Furnished Equipment/Facilities/Services
- Installation-Accountable Government Property – Government will provide items listed in Section 4, Attachment 4.10
- Computer Services, printers, fax machines, etc.
- Provided to Key Personnel if located onsite
- All administrative support personnel
- Copy machines
- will be made available at JSC facilities for use by all JASS contractors
- Other office equipment
- Will be provided to administrative support personnel only as necessary to perform SOW tasks
- Office supplies
- Will be provided to administrative support personnel only as necessary to perform SOW tasks
- IT technical support and repair services will be provided for those items listed in Section 4, Attachment 4.10
- Contractor shall furnish EVERYTHING ELSE required to do the job

## RFP Highlights  

**Wage Determination Information**
- Service Contract Act (FAR 52.222-41):
- Requires a Department of Labor Wage Determination for nonexempt employees performing services (FAR 22.1001)
- Establishes the minimum wages & fringe benefits
- Solicitation contains wage determination (WD):
- WD 2005-2516 Rev 6 – Harris County, TX
- WD 2005-2512 Rev 5 – Dona Ana, NM
- Nonunion nonexempt service employees
- A new wage determination will be incorporated annually per DRD on the anniversary date of the contract
- The Offeror shall clearly map proposed wage & fringe benefit information for nonexempt employees to the appropriate wage determination

## RFP Highlights  

- It is the intent of the Government to award without discussions
- Offeror’s initial proposal should contain the Offeror’s best terms from a price and technical standpoint
- The Government reserves the right to conduct discussions with Offerors who have made it to the competitive range
- If discussions are conducted, the Government will:
- Give the Offerors the opportunity to correct weaknesses
- Request Offerors to resubmit the SF1449 with Final Proposal Revisions (FPR), requiring clearly marked changes

## Proposal Overview

- Proposal Structure
- Acknowledgment of receipt of all amendments
- Volume I –  Mission Suitability
- A.  Management Subfactor
- Management Approach
- Phase-In
- Staffing, Compensation, Recruitment, and Retention
- B.  Technical Understanding Subfactor
- Technical Understanding of Statement of Work (SOW)
- Customer Satisfaction
- Protection of Sensitive Information
- Risk management
- Training
- C.  Safety Subfactor

## Proposal Overview  

- Volume II—Past Performance
- In addition to a narrative summary of past experience, include:
- Attachment 5.1:  Key Person Resume
- Attachment 5.2 : Past Performance Questionnaire
- Volume III—Price
- Other than Certified Cost and Pricing Data
- Templates for submitting price data provided in Attachment 5.3
- Volume IV— Model Contract
- SF1449
- Contract Clauses (Sections 1-4 and Section 7)

## Proposal Overview  

- Proposal Delivery Procedures:
- Volume II - Past Performance and Reference Information
- Past performance questionnaires (Sec 5, Attachment 5.2) and Volume II are due at JSC by _**1:30 p.m. CDT, **__**August 14, 2008**_
- Volume I - Mission Suitability, Volume III - Price, and Volume IV - Model Contract and the acknowledgement that all amendments have been received
_**MUST**_** **be received at JSC by _**1:30 p.m. CDT on **__**August 21, 2008**_

## Proposal Overview  

**Proposal Delivery Procedures:**
**Proposals delivered via mail or commercial carrier must reach JSC, Bldg 421-Central Receiving by 1:30 p.m. CDT on due date.**** **
**For hand deliveries:**
**Deliveries should be coordinated with Diana DeNardo beforehand **
**Deliveries shall be made **_**ONLY**_** through Gate 4 to Post 12**
**Company Rep is encouraged to verify with the Contact Specialist that an authorized civil service point of contact has been requested to accompany the Rep for the remainder of the delivery process **** **
_**NOTE**_**:   The Offeror is responsible, regardless of delivery method, for ensuring time is allowed for traffic and other delays at JSC’s gate and at JSC Central Receiving when making arrangements for delivery. **
**	****Any proposal received after 1:30 p.m. CDT on the due date shall be considered “late”.**

## Have a question on Draft or Official RFP? 

Offerors may submit written questions to the Contract Specialist, Diana DeNardo, or Anonymous Question link via the JASS website

Responses to written questions will be posted on the NAIS (EPS) and JASS website
Offerors are solely responsible for ensuring the Contracting Officer/Contract Specialist acknowledges receipt of all written questions (e.g., a reply via e-mail)
No verbal questions will receive an official response from the Government

- Offerors may submit written questions to the Contract Specialist, Diana DeNardo, or Anonymous Question link via the JASS website
- Responses to written questions will be posted on the NAIS (EPS) and JASS website
- Offerors are solely responsible for ensuring the Contracting Officer/Contract Specialist acknowledges receipt of all written questions (e.g., a reply via e-mail)
- No verbal questions will receive an official response from the Government

**Communications**

## SOW Overview

**Carolyn Woolverton**
**SEB Lead for Statement of Work**

## Statement of Work 

- This Statement of Work (SOW) describes the products and services to be provided by the Contractor to NASA, primarily working at the Johnson Space Center (JSC), including Government-maintained facilities in the immediate JSC area (including the Sonny Carter Training Facility and Ellington Field), the White Sands Test Facility in Las Cruces, New Mexico, and other NASA operating locations that may be determined subsequent to contract award.
- The assigned duties will be issued by task order and JASS service request.
_**NOTE**_**:**   Major changes and new requirements to the current Statement of Work are noted in this section of the presentation.

## Statement of Work, Section 2.0:  Management and Administration

- Management must ensure that delivered products meet the performance standards identified in the contract and in the JASS service request.
- Core administrative duties:  Secretary I, Secretary II,   Secretary III, Administrative Assistant
- Program Management and Supervision
- Provides contractor labor, materials, training, travel and other resources
- Provides permanent full-time services
- Provides part-time and temporary services *(new requirement)*
- Handles contractor employment matters
- Ensures contractor/government relationship is not characterized as employer/employee relationship
- Ensures delivery of services per SOW

## Provides continuity of administrative support services (changed)
Backfills for absences greater than 10 consecutive work days
Maintains working shifts according to customer requirements
Determines the workload of contractor employees as needed
Complies with all local and NASA security requirements

SOW specifies the task order and service request process and guidelines to fill orders.

Contractor will ensure the protection of personnel, property, equipment, and the environment in contractor products in accordance with the Contractor Safety and Health Plan and NASA policies.

- Backfills for absences greater than 10 consecutive work days
- Maintains working shifts according to customer requirements
- Determines the workload of contractor employees as needed
- Complies with all local and NASA security requirements
- SOW specifies the task order and service request process and guidelines to fill orders.
- Contractor will ensure the protection of personnel, property, equipment, and the environment in contractor products in accordance with the Contractor Safety and Health Plan and NASA policies.

**Statement of Work, Section 2.0 **

## Statement of Work, Section 2.0    

- Contractor must develop a training program and verify that all employees are trained and successful *(new requirement).*
- Contractor training coordinator shall be responsible for training the contactor administrative personnel and shall be an expert in the requirements of the SOW *(new requirement).*
- A minimum list of required training is provided in the SOW *(new requirement).*
- Contractor personnel may be required to travel to support JSC organizational events.

## Statement of Work, Section 3.0:  General Office Services

- Telephone Service
- Appointment and Schedule Services
- Visitor Services
- Meeting Services, Telecommunication Services, and Scheduling Conference Rooms
- Information Dissemination
- Ordering Supplies
- Copying/Faxing/Graphics/Photo Services
- Records Management

## Statement of Work, Section 4.0:  Data Management Services

- Desktop Processing
- The Contractor shall provide word processing services using applications and tools made available by JSC.
- Desktop Applications Skills Testing *(new requirement)*
- The Contractor shall provide desktop processing services utilizing JSC specified applications.
- The Contractor shall test personnel to ensure the proper level of desktop software application knowledge.
- Correspondence Tracking
- The Contractor shall maintain a correspondence action tracking log in compliance with office protocol.

## Statement of Work, Section 5.0:  Travel Coordination

- The Contractor shall prepare official domestic and international travel documentation using the Gelco Electronic Travel Manager or current travel software utilized by JSC, including:
- Coordination shall be in accordance with the NASA and Federal Travel Regulations Manual, FMM 9700
- Coordinating travel arrangements
- Preparation and processing of travel requests, orders, and other forms
- Obtain required approval
- Support organization administrative officer with travel budget activity

## Statement of Work, Section 6.0:  Time and Labor Collection 

- The Contractor may assist in collecting time and labor data for JSC civil servant employees.
- Notify CS supervisor and employees of due dates.
- Ensure time and labor data is collected and recorded.

## The Contractor shall serve as or assist the organization as property custodian, informing Center Operations Directorate of any property or equipment that needs to be moved, obtained, replaced, repaired, or excessed in accordance with JSC regulations. 

JSC officials will provide property custodian training as these duties are assigned.

- JSC officials will provide property custodian training as these duties are assigned.

**Statement of Work, Section 7.0:****Property Coordination**

## Statement of Work, Section 8.0:  Move Coordination

- Under the guidance of the NASA move coordinator, the contractor shall:
- Prepare paperwork for furniture/IT equipment moves and office modifications
- Coordinate moves with COD and effected individuals
- Ensure moving supplies are provided
- Monitor move to completion

## Statement of Work, Section 9.0:Training Coordination

- The Contractor shall serve as the organization training coordinator, or assistant, responsible for:
- Disseminating NASA training information
- Providing training deadline notices
- Assisting NASA employees in course enrollment

## Statement of Work, Section 10.0:Information Services Coordination

- The Contractor shall assist the organization in obtaining JSC information services by processing routine service requests for telephone and IT equipment.

## Statement of Work, Section 11.0:Customer Service

- The Contractor shall function as an integral team member within their administrative support team and shall *(new requirement)*:
- Maintain a professional, courteous working relationship with all civil servant and contractor support personnel
- Address needs of customers within the scope of the SOW
- _NOT_ perform personal services
*	*

## Statement of Work, Section 12.0:Special Events Coordination

- The contractor shall assist in coordination efforts for NASA-sponsored special events as requested
- Office activities
- Annual inspections
- Safety and Health Day
- Combined Federal Campaign
- Mission-related activities
- EXCLUDING NASA employee benefits information or funds collection

## Statement of Work, Section 13.0:Miscellaneous Activities

- The Contractor shall provide ministerial assistance to the organization in a variety of official activities as required
- Fire Warden
- Additional support for specific Center activities
- Organizational-sponsored functions

## JASS On-Line Technical Library

- The key JSC policy and procedural documents referenced in the Statement of Work have been uploaded to the technical library on the JASS website.
- This library may be updated through the date the Final RFP is posted.

## Proposal Instructions Overview

**Rene` Hasson**
**SEB Chairperson**

## Section 5 - Proposal Instructions

- Section 5 explains _what to include_ in the proposal & _how_ to organize it
- Proposals shall demonstrate overall understanding of requirements & convey your company’s capabilities
- Do not simply repeat our statement of work
- Be succinct yet thorough, addressing all solicitation requirements
- Proposals shall include 4 volumes:
**Volume I – Mission Suitability and **
**	****Volume II – Past Performance**
- The page count restriction for Volumes I and II is 60 pages, excluding the following:
- Response to DRD 2, Safety and Health Plan
- Response to DRD 6, Organizational Conflicts of Interest Avoidance Plan and Nondisclosure Agreement
- Past Performance Questionnaires
- Tab and dividers
**Volume III – Price**   (No page restriction)
**Volume IV – Model Contract **(No page restriction)

## Volume I – Mission Suitability
Management
How are you going to manage operations?
Overall management approach and rationale
	(Management Operating Plan, teaming info, key personnel)
Phase-In Plan
Staffing, Compensation, Recruitment and Retention
Technical Understanding
What knowledge, proven methods, techniques and approach will you use to accomplishing the following elements?
Each SOW requirement
Customer satisfaction
Protection of sensitive information
Risk management
Training of your personnel

**Management**
***How are you going to manage operations?***
- Overall management approach and rationale
- 	(Management Operating Plan, teaming info, key personnel)
- Phase-In Plan
- Staffing, Compensation, Recruitment and Retention
**Technical Understanding**
***What knowledge, proven methods, techniques and approach will you use to accomplishing the following elements?***
- Each SOW requirement
- Customer satisfaction
- Protection of sensitive information
- Risk management
- Training of your personnel

**Section 5 – Proposal Instructions****   **

## Volume I – Mission Suitability (Cont’d)
Safety
How are you going to ensure safe operations and comply with JSC, federal, state, and local policy?
Submit a Safety and Health Plan, include approach to compliance with the following:
Section 4, Attachment 4.4, DRD 2 (Plan)
Section 4, Attachment 4.4, DRD 3 (Self Evaluation)
Section 4, Attachment 4.4, DRD 4 (Metrics)

**Safety**
***How are you going to ensure safe operations and comply with JSC, federal, state, and local policy?***
- Submit a Safety and Health Plan, include approach to compliance with the following:
- Section 4, Attachment 4.4, DRD 2 (Plan)
- Section 4, Attachment 4.4, DRD 3 (Self Evaluation)
- Section 4, Attachment 4.4, DRD 4 (Metrics)

**Section 5 – Proposal Instructions**

## Volume II – Past Performance
Narrative Summary – Last 3 years
Contact information for organizations for which the company has previously performed work
Additional performance information the Offeror deems relevant
Statement of past safety performance
OSHA citations during past 3 years and corrective actions taken
Records of recordable injuries and illnesses
Provide the same information for each major subcontractor or company involved if proposing a joint venture
Statement of past environmental performance
Environmental citations during the past 3 years and corrective actions taken
Provide the same information for each major subcontractor or company involved if proposing a joint venture

- Narrative Summary – Last 3 years
- Contact information for organizations for which the company has previously performed work
- Additional performance information the Offeror deems relevant
- Statement of past safety performance
- OSHA citations during past 3 years and corrective actions taken
- Records of recordable injuries and illnesses
- Provide the same information for each major subcontractor or company involved if proposing a joint venture
- Statement of past environmental performance
- Environmental citations during the past 3 years and corrective actions taken
- Provide the same information for each major subcontractor or company involved if proposing a joint venture

**Section 5 – Proposal Instructions  **

## Volume II – Past Performance (cont.)
List of safety and health insurance carriers during past 3 years
Point of contact information for carriers (please notify carriers that NASA will be contacting them, to prevent delay of data release)
Certification Letter from Workers Compensation Insurance Carrier

Send Reference forms (Sec 5, Attachment 5.2-1) to three to five recent and relevant references
Government contracts are preferred but not mandatory
References must complete the forms and send them to NASA directly by the cutoff date
Provide the same information for each major subcontractor, or entity involved if proposing a joint venture

- List of safety and health insurance carriers during past 3 years
- Point of contact information for carriers (please notify carriers that NASA will be contacting them, to prevent delay of data release)
- Certification Letter from Workers Compensation Insurance Carrier
- Send Reference forms (Sec 5, Attachment 5.2-1) to three to five recent and relevant references
- Government contracts are preferred but not mandatory
- References must complete the forms and send them to NASA directly by the cutoff date
- Provide the same information for each major subcontractor, or entity involved if proposing a joint venture

**Section 5 – Proposal Instructions**

## Volume III – Price
Carefully follow all cost/pricing instructions included in Section 5, using Excel spreadsheets provided
See Government Standard Labor Categories and map your labor categories to this list

Volume IV – Model Contract
Acknowledgment of amendments
Three (3) original signed Standard Form 1449’s
Sections 1-4, with all fill-ins completed 
Section 7, Representations and Certifications with all fill-ins completed

- Carefully follow all cost/pricing instructions included in Section 5, using Excel spreadsheets provided
- See Government Standard Labor Categories and map your labor categories to this list
- Volume IV – Model Contract
- Acknowledgment of amendments
- Three (3) original signed Standard Form 1449’s
- Sections 1-4, with all fill-ins completed
- Section 7, Representations and Certifications with all fill-ins completed

**Section 5 – Proposal Instructions**

## Pricing Overview

**James Lee**
**JSC Procurement Pricing**

## Weekly Rates (Fully-Burdened Rates Template)
Utilize Offeror’s total productive hours proposed for year for each labor category divided by 52 weeks.  
Productive hours are determined by Offeror and shall be based on vacation, sick and other leave proposed

Overtime Premium Rates (Overtime Premium Template):
What is your premium multiplier for overtime?

Overview of Pricing Charts
Excel Pricing Templates

- Weekly Rates (Fully-Burdened Rates Template)
- Utilize Offeror’s total productive hours proposed for year for each labor category divided by 52 weeks.
- Productive hours are determined by Offeror and shall be based on vacation, sick and other leave proposed
- Overtime Premium Rates (Overtime Premium Template):
- What is your premium multiplier for overtime?
- Overview of Pricing Charts
- Excel Pricing Templates

## Proposal Evaluation Overview

**Cyndi Meza**
**SEB Team Member**

## Evaluation Factors for Award
Mission Suitability Factor
Management			500 Points 
Technical			400 Points
Safety  	 			100 Points
Past Performance Factor
Price Factor

“Mission Suitability and Past Performance when combined are significantly more important than Price.  Mission Suitability is more important than Past Performance.”

- Evaluation Factors for Award
- Mission Suitability Factor
- Management			500 Points
- Technical			400 Points
- Safety  	 			100 Points
- Past Performance Factor
- Price Factor
- “Mission Suitability and Past Performance when combined are significantly more important than Price.  Mission Suitability is more important than Past Performance.”

## Management 
Approach and methods to successfully accomplish the SOW, including the Management Operating Plan
Approach for a smooth phase-in
Approach for attracting and retaining qualified staff
Approach for the Total Compensation Plan, teaming arrangement, and key personnel.  
Technical
Understanding of the Operational Requirements of the contract
Understanding of the SOW
Customer Satisfaction
Protection of sensitive information
Risk management
Training 
Ability to demonstrate competence in ability to perform the SOW requirements.  

- Approach and methods to successfully accomplish the SOW, including the Management Operating Plan
- Approach for a smooth phase-in
- Approach for attracting and retaining qualified staff
- Approach for the Total Compensation Plan, teaming arrangement, and key personnel.
- Technical
- Understanding of the Operational Requirements of the contract
- Understanding of the SOW
- Customer Satisfaction
- Protection of sensitive information
- Risk management
- Training
- Ability to demonstrate competence in ability to perform the SOW requirements.

**Section 6 - Evaluation Factors **

## The Government will evaluate the effectiveness and compliance of the Offeror’s proposed Safety and Health Plan.

Past Performance Factor will be evaluated based on the following:
Information submitted to NASA in Sec 5 as requested
References contacted directly by NASA
Other information NASA obtains, such as information from the Government-wide past performance database

- Past Performance Factor will be evaluated based on the following:
- Information submitted to NASA in Sec 5 as requested
- References contacted directly by NASA
- Other information NASA obtains, such as information from the Government-wide past performance database

**Section 6 - Evaluation Factors **

## Adjective score will be assigned to Past Performance [per NFS 1815.305(a)(2)]
Very High Level of Confidence 
High Level of Confidence 
Moderate Level of Confidence
Low Level of Confidence 
Very Low Level of Confidence 
Neutral 

- Very High Level of Confidence
- High Level of Confidence
- Moderate Level of Confidence
- Low Level of Confidence
- Very Low Level of Confidence
- Neutral

**Section 6 - Evaluation Factors **

## Price Factor will be evaluated based on the following:
The SEB will review your company’s rates and business methods to verify they are adequate for performing the contract 
Proposed fully burdened IDIQ labor rates.  
Proposed resources will be assessed for validity and adequacy.  
Price of phase-in will be considered under the Price Factor but will not be included in the risk assessment for selection purposes.  

- The SEB will review your company’s rates and business methods to verify they are adequate for performing the contract
- Proposed fully burdened IDIQ labor rates.
- Proposed resources will be assessed for validity and adequacy.
- Price of phase-in will be considered under the Price Factor but will not be included in the risk assessment for selection purposes.

**Section 6 - Evaluation Factors **

## Thank you for attending the 

**Johnson Space Center**
** ****Pre-Proposal Conference**
** ****for the JSC Administrative Support Services Contract**