# Presentation: 659626

## Information Technology Management - Project Management OfficeITM-PMOMissions and Initiatives

- Informational Briefing
- Will Brimberry, Program Manager

**Notes:**
1:  This is an informational briefing on ITM (Assessment and Maturity Tracking) Program

## Background: The Two HatsInformation Technology Management - Project Management OfficeITM-PMO

**Information Technology Management**(ITM)**ITM Assessment and Maturity Tracking****(A-130)**

**Project Management Office****PMO**

**Notes:**
1:  ITM Program shares the office (so to speak) with the Project Management Office (PMO)
2:  Two major IT Programs under one office.

## BackgroundInformation Technology Management - Project Management OfficeITM-PMO

**Information Technology Management****ITM (Assessment and Tracking) Program****(A-130)**

**Notes:**
1:  Main Discussion: is the ITM (assessment and maturity tracking) Program (A-130)
2:  The ITM-PMO has work very closely with the Bureau representatives through the ITM-PMO Working Group.
3:  These concepts and approach is a product of the collaboration.

## ITM (A-130) ProgramFederal Authorities and Mandates

- OMB Circular No. A-130,
- 	Management of Federal Information Resources
- 	(50 FR 52730), revision February 1998
- GAO Report GAO-04-049:
- 	Information Technology Management, Government-Wide Strategy Planning, Performance Measurement, and Investment Management Can Be Further Improved, January 2004

**Notes:**
1:  The authority and mandates for the assessment and maturity tracking program comes from OMB and GAO.

## A-130(All That’s Good In Information Management)

## Information Technology Management (ITM)ITM (Assessment and Tracking) Program

**Notes:**
1:  The ITM Program is divided (using the GAO Coast Guard report) into nine key process areas.
2:  ITM Program status:
Blue: started, on their way
Red: just starting
Black: not started and may not start (Software Development)

## Performance and Mission

## ITM (Assessment and Maturity Tracking) ProgramITM (A-130) Program Goals

- Improve Information Technology Management
- 	In the Department of the Interior
- Provide Uniform and Accurate Assessments
- Provide a Performance Baseline for IT Planning and Budget Decisions
- Simplify and Reduce Reporting Requirements

## Accountability Information ModelPerformance & Financial

## Activity & Financial Accountability(IT ABC Codes)

## Department of the InteriorInformation Management’s Performance PictureMosaic Metaphor 

**Notes:**
1:  We are required to report an accurate picture of our ITM performance.
2:  There are interdependencies.

## ITM (A-130) AccountabilityComplexities and Challenges

_**Complexities**_
- Multiple Programs/Processes
- Multiple Initiatives & Frameworks
- Multiple Goals & Maturity Levels
- Multiple Criteria Per Goal or Level
- Multiple DOI Organizations

_**Challenges**_
- Consistent Evaluations
- Understandable Process
- Understandable Criteria
- Responsibility (Ownership)
- 	- Leadership
- 	- Participation
- Meaningful Results

**Notes:**
1:  The complexity is created by:
Multiple Programs times (x)
Multiple Frameworks (x)
Multiple Maturity Levels (x)
Multiple Criteria Per Level (x)
Multiple DOI Organizations (to report)

## ITM (Performance Assessment and Tracking) ProgramApproach

- Clearly Define Process
- Identify Mandated Goals & Authoritative Frameworks
- 		- Criteria
- 		- (Framework) Interdependencies
- Clearly Define Evaluation Methodology
- 		- Self Assessment
- 		- Peer Review (promotes understanding, learn from each other, buy-in)
- 		- IV&V
- Develop a Simple Tool (Repository)
- 		- To Document and Reports Goals & Results (Achievements)
- Train and Support Managers & Practitioners with Tool
- Support Program Managers and Practitioner with
- 	Community Management

## Information Technology Management - Project Management OfficeITM-PMO

**Project Management Office****PMO**

**Notes:**
1:  For background information, here is the PMO summary.

## Project Management OfficeFocus and Functions

**Notes:**
1:  Through a “Standards Program,” PMO focus and functions can be summarized as follows:
People: Developing practitioner
Practices: Identifying (and overseeing adherence) of “Best Practices” and “Standards”
Tools-Techniques: Developing standards for tools and professional techniques.

2: The PMO will/should provide: 
Guidance
Assistance
Oversight

## Project Management OfficePeople

- Competencies & Certification Standards
- 	- Certification and Competency Standards issues June 23, 2004
- 	- Aligned with OMB-Chief Information Officer’s Council Guidance
- Standards Training
- 	- DOIU-ESI Program
- 		Seven Course Series
- 		Prepares PMI Project Management Professional Certification
- 	- Planned Training
- 		EVM for Senior Management and Practitioners
- 		Project Management Information Systems (PMIS) Tool

**Notes:**
1:  Through a “Standards Program,” PMO focus and functions can be summarized as follows:
People: Developing practitioner
Practices: Identifying (and overseeing adherence) of “Best Practices” and “Standards”
Tools-Techniques: Developing standards for tools and professional techniques.

2: The PMO will/should provide: 
Guidance
Assistance
Oversight

## Project Management OfficeTools and Techniques

- Project Management Information System
- 	- Integrate the Life Cycle Processes
- 	- Support an ANSI Compliant Earned Value (EV) Process
- Project Accountability (Earned Value)
- 	- Must Support an ANSI Compliant Process
- 		Financial: Authoritative Accounting Records
- 		Work: Tied to an Authoritative Change Management Process

**Notes:**
1:  Through a “Standards Program,” PMO focus and functions can be summarized as follows:
People: Developing practitioner
Practices: Identifying (and overseeing adherence) of “Best Practices” and “Standards”
Tools-Techniques: Developing standards for tools and professional techniques.

2: The PMO will/should provide: 
Guidance
Assistance
Oversight

## Project Management OfficePractices

- Project Management  (Best) Practices
- 	- Project Management Institute: PMBOK
- 	- International Council for Systems Engineering (INCOSE)
- Life Cycle (Standards)
- 	- Integrates Life Cycles (Project Management, Acquisition, SDLC, Security)
- 	- Defines & Integrates Phases (Acquisition/Project, O&M, Disposal)
- 	- Integrates Programs (Architecture, Security, CPIC, Records, PM)
- 	- Defines Functional Relationships (Budget, Governance and CCM)
- 	- Defines Artifacts
- Project Review Function (Guidance-Assistance-Oversight)

**Notes:**
1:  Through a “Standards Program,” PMO focus and functions can be summarized as follows:
People: Developing practitioner
Practices: Identifying (and overseeing adherence) of “Best Practices” and “Standards”
Tools-Techniques: Developing standards for tools and professional techniques.

2: The PMO will/should provide: 
Guidance
Assistance
Oversight

## Project Management OfficeLife Cycle Standards

**Notes:**
1:  Through a “Standards Program,” PMO focus and functions can be summarized as follows:
People: Developing practitioner
Practices: Identifying (and overseeing adherence) of “Best Practices” and “Standards”
Tools-Techniques: Developing standards for tools and professional techniques.

2: The PMO will/should provide: 
Guidance
Assistance
Oversight

## Life Cycle Importance

**Notes:**
1:  Through a “Standards Program,” PMO focus and functions can be summarized as follows:
People: Developing practitioner
Practices: Identifying (and overseeing adherence) of “Best Practices” and “Standards”
Tools-Techniques: Developing standards for tools and professional techniques.

2: The PMO will/should provide: 
Guidance
Assistance
Oversight

## Information Technology Management - Project Management OfficeITM-PMO Issues(Important Initiatives & Messages)

**1)  ****A-130 Repository****    (Goals & Performance Tracking)**

**2) ****Life Cycle Standards****3) ****Project Guidance & Oversight****    ***(Project Review Board Function)*

**A-130**

**PMO**

**4) ****Resources ?**

**Notes:**
1:  ITM Program shares the office (so to speak) with the Project Management Office (PMO)
2:  Two major IT Programs under one office.