# Presentation: 804605

## Welcome to the COMMITS Annual Contractor MeetingMay 9, 20029:00 A.M.

## Commerce Acquisition Solutions

**Room:  6514****Telephone:  482-6100****Fax: 482-4988 or 501-8122**

**Commerce Acquisition Solutions**

## Welcome to the COMMITS Annual Contractor MeetingMay 9, 20029:00 A.M.

## Discussion Topics

**Introduce COMMITS Team**
**FY 2002 Fee Structure**
**Potential Requirements**
**Answer Vendors Questions**

## Commerce Information Technology Solutions

## FY 2002 Fee Structure

**Full Service Program Support**
- Task Order Awards
- 2.50% for base year
- Task Order Modifications
- 1.00% for modifications
- < $2M – 2.00%
- < $5M – 1.75%
- > $5M – 1.00%
**Tailored Program Support (DPA)**
- < $500K – 1.75%
- > $500K – 1.50%

## Potential Requirements

**Center Disease Control - $60M**
**Department of Energy - $400M**
**Veteran Affairs - Undetermined**
**National Institute Standards Technology – $30M**
**NOAA MASC -  Undetermined**
**NOAA WASC – Undetermined**
**Army Research Laboratory - $1M**
**Environmental Protection Agency - $20M**
**Department of State – Undetermined**
**USDA APHIS - $1M (several requirements)**

## Questions and Answers

**The COMMITS solicitations have been “inconsistent” with regard to whether orals are required.  Sometimes orals have been requested on short notice.  Is there a plan to make this more consistent, (Delegated Procurement Authority or not) so bidders can plan accordingly?**

## Questions and Answers

**Will the COMMITS contract be re-competed?  If so, when?  Will the acquisition strategy and/or procurement format change?**

## Questions and Answers

**Does COMMITS currently have authority for 10-year tasking?**
**Are there consistent COMMITS evaluation criteria regarding past performance?  Some RFS criteria indicate that Past Performance of the prime and subcontractors are considered a whole while others responses to RFS are evaluated by only considering the prime’s Past Performance.  Please clarify.**

## Questions and Answers

**Will COMMITS II be in place when the current COMMITS period of performance ends?  Has the COMMITS Office considered having a transition period of performance in place until COMMITS II is warded, to cover any delays?**
**What is COMMITS Office Plan to establish an Outreach Office to assist vendors?**

## Questions and Answers

**Will the re-compete of the COMMITS contract represent the original intent to have the “best” of small businesses compete?  **

## Questions and Answers

**What is COMMITS Program Office plan to assist contractors in co-marketing activities?**

## Questions and Answers

**Is it a “mandatory requirement” to use COMMITS for all IT related procurements within DOC?**
**Please explain the advantages to the COMMITS contractors to bring non-DOC task orders under the COMMITS contract vehicle.**

## COMMITS CONTRACTING

**DISCUSSION**
**                        **

## Discussion Topics

**Evaluation Criteria**
**Monthly Program Status Reports**
**Invoicing Process**
**Mandatory Reports**

## Evaluation Criteria

## Evaluation Criteria

**Down Select Process**
**Formal RFS Process**

## DOWN SELECT STEP

**Down Select Questions posted on Business Opportunity Page (BOP)**
**Contractor’s Answer Questions on BOP**
**Technical Evaluation Team evaluate answers**
**Team rank contractor’s based on answers using number’s 5-0, 5 being the highest and 0 not rated**

## FORMAL RFS STEP

**Contractors submit proposals **
**Technical team evaluates proposals based on Section M of the RFS utilizing a Maximum Score process**
**Evaluation Criteria is typically based on:**
**   ****- Past Performance**
**   ****-Management Approach**
**   ****-Technical Approach**
**   ****-Staffing Plan**

## Monthly Program Status Reports

## Monthly Program Status Reports

- The report includes a brief summary of significant activities, problems and developments occurring during the reporting period, as well as progress being made at the TO level
- Prepared by each prime contractor to the COMMITS CO no later than the 10th of each month via e-mail
- Submit a separate report for each individual task order electronically to the customer and the COMMITS CO

##                       INVOICING PROCESS

## Invoicing Process

- Original invoices should be submitted to COTR for signature
- E-mail DeShone Barker stating invoice has been sent to COTR (_[dbarker@doc.gov](mailto:dbarker@doc.gov)__)_
-      - E-mail should include:
-        Date sent, amount of invoices, functional number &
-        task order number, contact number and period of
-        performance
- Questions concerning status of invoice or payment should be addressed to DeShone at (202)482-8319
- Submit 1034

##                       MANDATORY REPORTS

## Mandatory Reports

- Section G.9 of Master Contract
- Subcontracting Reports
-     -Standard Form 295
-     -Standard Form 294 (Individual Contracts)
- FAR 52.219-14 Limitation on Subcontracting
-     -Small businesses receiving contracts as a result of a task order set aside may not subcontract greater than 50% of work under this contract on a cumulative basis.
- Small business should submit an annual report to the CO on October 31 of each year detailing the subcontracting percentage under task orders performed during the previous Government fiscal year

## PANEL DISCUSSION

## PANEL DISCUSSION

**Patti A. Stang****	****Moderator**
**	**
**Susan Daniel****	****ECASS Program Manager, BIS**
**Richard J.  Vogt****	****Deputy Director, Radar ****	****	****	****	****	****Operations Center, NOAA****	**
**Tina M. Burnette****	****COMMITS Acting Program ****	****	****	****	****Manager and HCO**

## PANEL DISCUSSION

**After award of the task order, what **
**types of actions can a vendor perform **
**to ensure a satisfied customer?****   **

## PANEL DISCUSSION

**	****Please explain why you chose to    use COMMITS.  What have been the advantages and disadvantages associated with the process?**

## PANEL DISCUSSION

**   **

**Some of the recent request for solutions look more like full-blown **
**solicitations (larger proposals, longer procurement cycles).  Is this a function of DOD requirements, complex solutions, or a trend we will see continuing?**

## PANEL DISCUSSION

-    What do you believe the advantages and disadvantages are for oral technical proposals?  What can the Government and the vendors do to mitigate the disadvantages?

## PANEL DISCUSSION

**	****In your opinion, what constitutes a successful proposal?**

## PANEL DISCUSSION

**    ****Recent down select questions have been specific concerning approach (i.e. technical, management, staffing), whereas previously, the questions focused more on related experience, past performance, and general staffing concerns (fringe benefits, turnover rates, training programs).  Do you see this trend continuing or are the down select questions more a function of specific customer requirements?**