# Presentation: 625563

## Session C-01

**A Hands-on Tour of Return of Title IV Funds (R2T4) on the Web**

- Marya Dennis
- Dan Klock
- U.S. Department of Education
- Derek Kalm
- Vangent, Inc.

## Agenda

- A brief history of return of Title IV funds (R2T4)
- What is R2T4 on the Web?
- Accessing R2T4 on the Web
- R2T4 on the Web functionality
- Hands-on exercises

## A Brief History of R2T4 

- 	Simply stated:  If a recipient of Title IV aid withdraws during a payment period or a period of enrollment, the institution must calculate the amount of Title IV aid the student earned.  Unearned Title IV funds must be returned to the Title IV programs.

## A Brief History of R2T4

- Prior to 1999/2000 called “Refunds and Repayments” (refund of unearned institutional charges)
- Effective July 1, 2000, the 1998 Reauthorization of the HEA and Negotiated Rule Making changed this regulation to “the Treatment of Title IV, HEA program funds when a student withdraws from an institution”, AKA “Return to Title IV Funds”

## A Brief History of R2T4 

- April 25, 2000: R2T4 PC Software became available
- September 14, 2004: R2T4 on the Web was released
- August 7, 2006: HERA update
- July 27, 2008: CCRAA update
- Sept. 28, 2008: Non-CCRAA update

## What is R2T4 on the Web?

- Web-based software that calculates and manages the return of Title IV funds
- Available through FAA Access to CPS Online
- Must be enrolled on SAIG Enrollment web site _[https://](https://www.fsawebenroll.ed.gov/)__[www.fsawebenroll.ed.gov](https://www.fsawebenroll.ed.gov/)__[/](https://www.fsawebenroll.ed.gov/)_

## R2T4 Regulatory Changes

- The Higher Education Reconciliation Act (HERA) of 2005 (effective July 1, 2006), and
- The College Cost Reduction and Assistance Act (CCRAA) (effective July 1, 2008)
- Changed some steps in the original Return of Title IV Funds calculation

**Notes:**
The HERA introduced the first major changes since web software released in 2004.
PC software has been removed from main download page at FSA Download, but has been archived at FSA Download and can still be downloaded there.

Please attend Session #11 -- Return of Title IV Funds: HERA Policy and Implementation Changes -- if you would like additional detail on the HERA changes as they relate to R2T4.

## R2T4 Regulatory Changes

- Use R2T4 on the Web to calculate _**all**_ Withdrawal Dates
- Do _**not**_ use the R2T4 PC software for students who withdrew on or after July 1, 2006

**Notes:**
The HERA introduced the first major changes since web software released in 2004.
PC software has been removed from main download page at FSA Download, but has been archived at FSA Download and can still be downloaded there.

Please attend Session #11 -- Return of Title IV Funds: HERA Policy and Implementation Changes -- if you would like additional detail on the HERA changes as they relate to R2T4.

## Accessing R2T4 on the Web

- Access through FAA Access to CPS Online
- _[http://](http://www.fafsa.ed.gov/FOTWWebApp/faa/faa.jsp)__[www.fafsa.ed.gov/FOTWWebApp/faa/faa.jsp](http://www.fafsa.ed.gov/FOTWWebApp/faa/faa.jsp)_
- “Confirming Your Identity” (SSN, Last Name, DOB, PIN)
- FAA Main Menu – Select the “Return of Title IV Funds on the Web” option
- Enter TG# and Federal School Code

**Notes:**
Need test TG & School code numbers here.

## R2T4 on the WebFunctionality

## Functions – Home/Welcome Page

- Top navigation
- Left navigation
- Help links
- Bottom navigation

**Notes:**
“Look and Feel” changes being made to other FAA Access applications for 2007-2008 have not yet been made to R2T4 but will be in the future.

## Functions – Setup Screens

- Institutional charges
- School calendar profile
- User-specified fields

**Notes:**
At least one Institutional Charge and one School Calendar Profile must be created prior to entering an R2T4 record.

Discuss differences between Clock hour and Credit hour entry.

The Institutional Charges code links the 2 screens together.
“When setting up these screens look at all your school’s programs and budgets to devise a convention that makes sense for your total array of combinations.”

User-specified fields aren’t required but can be used to collect additional data.

## Functions – R2T4 Record

- Create new record
- Find existing record
-   - Demographic screen
- 	- Create R2T4 record
- 		 Title IV programs
- 		 Calculation
-   - Create post-withdraw disbursement
-     Record
-   - Notes tab

**Notes:**
Discuss:
Differences in entering a Credit hour and a clock hour student record.

## Functions – Status Screens

- Student notification
- Student repayment arrangements (2)
- School portion of title IV funds (2)
- Students with a post-withdrawal disbursement
- Student records referred to Dept. of Education

**Notes:**
Reports for all the Status Screens are available from the Reports function.

## Functions – Reports

- Student listing
- Student notification
- Student repayment arrangements
- School portion of R2T4 returned
- Students with a post-withdrawal disbursement
- Student records referred to Dept. of Education

## Functions – Data Export

- Comma-delimited text file
- Browse data

**Notes:**
Not all fields are available – only fields stored in the database – most calculated values aren’t stored.

## Technical Assistance

- We appreciate your feedback and comments.
- CPS/SAIG Technical Support can be reached at:
- Phone: 800-330-5947
- Fax: 319-665-7662
- Email: CPSSAIG@ed.gov

## Questions and Comments

- Need more information while at the conference?
- Attend session C-25: R2T4 Compliance Issues
- Come to the PC lab for assistance

## Hands-on Exercises