# Presentation: 349551

## A Forum on 
Comprehensive Community Initiatives

How Federal Agencies Can Foster Systems Change
to Improve the Lives of Youth and Families

**Comprehensive Community Initiatives**
**How Federal Agencies Can Foster Systems Change**
**to Improve the Lives of Youth and Families**

- Welcome to

## The Coordinating Council on Juvenile Justice

**The Coordinating Council on Juvenile Justice**
**and Delinquency Prevention**

## Recent emphasis in federal support of CCIs 

** **
**Grantees encouraged to develop partnerships and collaborations **
**Need for federal agencies to better structure CCI support**
** **
**Need also to strengthen, increase fed agency partnering re: CCIs  **
** **
**It’s time to professionalize the work around systems change**
** **
**Our focus: Technical assistance, funding, evaluation, and federal partnerships**
** **
**Our goal: Develop a web-based toolkit for federal managers**
** **

## Review drafts of guidelines and questions to be addressed

- Contribute resources and tools
- Suggest ways to disseminate the toolkit
- Get to know colleagues who share an interest in the future of CCIs.

## This morning

- Small group introductions
- Panel conversation
- Overview of work done to date
- Focus Group #1
*Working Lunch – How to disseminate the toolkit*
- This afternoon
- Focus Group #2
- Report out
- Next steps and closing

## Project Team – crafting and managing the project

- Toolkit Team – surveying the field, creating the forum and writing the book
- Facilitation Team – working with focus groups to guide discussion
- Recording Team – keeping notes of your deliberations

## Your name and organization

- Your connection to CCIs
- What interests you about being part of this Forum

## Background and Vision

** **An inventory of CCIs
- Discussions with 40 people involved with
- 	five CCIs — as funders, site managers, TA providers, and evaluators
- An exploration of the literature about CCIs.

*Required*
- Broad-based, multi-sector participation
- Long-term strategies
- Centered on systems change and improved outcomes
*Optional*
- Family-centered, strengths-based approach
- Community Assessments
- Effective use of data

## 6 sites were selected to represent... 

- 6 sites were selected to represent...
- success and struggle
- a range of...
- federal sponsors
- focus areas and target populations
- geographic areas
- Discussions were informal, exploring the general topics of TA, Funding, Evaluation, and Federal Partnerships

## Where we looked

- Web searches
- Recommended publications
- Reports and evaluations of CCIs

## Grouped comments by topic

- Noted emerging themes and concerns
- Discussed findings with the Project Team
- Crafted guidelines for review

## Slide 15

##  A concise set of guidelines or principles

- Answers to questions the audience is likely to have in mind
- Recommended resources and tools
- The findings on which principles and questions are based
- A PDF version that can be downloaded

- Takes people directly to the heart of the content
- Allows readers to go to the questions they most want answers to
- Can link to resources and tools
- Details are available to those who want them

## The Guidelines – A Quick Glance

- Preface
- Acknowledgments
**Technical Assistance**
- Funding
- Evaluation
- Federal Partnerships

## 1. Start the TA process with a comprehensive assessment, and tailor services to the unique needs of each site. 

*What is a comprehensive assessment for TA needs? *
*What are key areas to examine when conducting a comprehensive assessment? (possible link to sample)*
*Who conducts the comprehensive assessment for TA needs, and how it is done?*
*How do you determine what kinds of TA — and how much — would be helpful to grantees? *
*How do you determine when communities are open to and ready for assistance?*
**2.****	****Offer sites a wide range of expertise and types of TA, and help them develop a flexible TA plan that can be adjusted over the course of the initiative.**
*What are the elements of an effective TA plan?...*
- [As you scroll down, the page continues in the same format as guideline #1.]

## A brief overview

## Start the TA process with a comprehensive assessment, and tailor services to the unique needs of each site. 

**Offer sites a wide range of expertise and types of TA, and help them develop a flexible TA plan that can be adjusted over the course of the initiative. **
**As part of TA, convene stakeholders to lay the foundation for systems change.**
**Offer a variety of peer-assistance opportunities as part of a comprehensive TA plan. **
**When using multiple providers, coordinate TA through a lead provider or funder.  **
**At the inception of the initiative, use TA to help each site plan for evaluating and sustaining its work. **
**Select providers, not just for their subject area expertise, but also for their skill and experience with the unique cultural needs of each site. **
** ****Reach out to sites with TA; don't rely solely on help desks or websites.**

## Round #1 – remain at your table

- Facilitator orients group and guides discussion
- Recorder captures your discussion
- Review, comment on and add to each guideline and accompanying questions
- Summarize your input after each guideline
- Add any new ideas
- Contribute ideas for  tools and resources

## Debrief 

- 	Discuss impressions of the morning
- Disseminating the Toolkit
- At your table share your thoughts about:
*Based on your experience with organizational change, how can we ensure that the guidelines become the ‘new way’ of doing business?*
- Use the post-its on your table to jot down your ideas
- Before starting our afternoon session, stick your ideas on the wall charts

## Focus Group #2

- Report out
- Next steps and closing

## Move to your next topic focus group

- Introduce yourselves
- Review, comment on and add to each guideline and accompanying questions, starting with a review of the 1st focus group’s work
- Summarize your input after each guideline
- Add any new ideas, starting with a review of the 1st focus group’s work
- Contribute ideas for  tools and resources

## There are four stations around the room 

- At four stations, we have posted the charts for each topic area
- The facilitator (and a group representative) will remain behind at ‘their’ topic station
- Your group will rotate around the room visiting three other topic stations
- At each stop the rep will provide a report and you are invited to ask clarifying questions
- Jot your comments on the form “Feedback on small-group reports”

## Forum input will be incorporated into the toolkit

- A website will be developed and the toolkit will be available by the end of the year

## What stood out for you in the day?

- Take 10-15 minutes to debrief the day
- Respond to:
**What stood out for you in the day?**
**What did you learn or reaffirm?**