# Presentation: 401136

## Fermilab Information Resources Department

- Publications and Library
- http://library.fnal.gov
- Heath O’Connell
- October 2005

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Outline

- Overview
- Staff matters
- SPIRES projects
- Library acquisitions
- Facility issues

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Overview

- The Information Resources Department staff provide all technical publication services, library services and Laboratory Services Section web design and development.

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Staff 

- 9 staff (2003) -> 7 Staff (2005)
- Rob Atkinson (Library systems, cataloging)
- Kathryn Duerr (Technical Publications)
- Margaret Miller (Astronomy/Astrophysics)
- Jean Reising (Web and Computing)
- Sandra Lee (Librarian, Purchasing, ILL)
- Sue Hanson-Taylor (Library Assistant)
- Heath O’Connell (Manager)

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Staff changes 2003->2005

- -1 ILL Asst.Lib. (Sandra added)
- -1 Computer Prof. (Jean and Rob added)
- -1 Tech.Pubs.Coord. (Kathryn switched)
- +1 Asst. Librarian: Margaret Miller.
- M.S. in astronomy.
- Works in astrophysics in SPIRES

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Astrophysics in SPIRES

- Astrophysics becoming more important to HEP in general and Fermilab in particular (first Lab to have an astrophysics group).
- SPIRES has now loaded all astro-ph eprints, fully processes all new ones.
- Have done 35,500/63,000 astro-ph
- 600 Fermilab, 300 LANL, 300 LBL, 350 LLNL, 100 SLAC astro-ph eprints

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Astrophysics (cont.)

- Now keeping current with astro experiments in SPIRES: SDSS, CDMS, Auger, ROTSE, GROCSE, SWIFT, FUSE, etc...
- We have loaded all Ann.Rev.Astron.Astrophys. into SPIRES (over 600 articles, 1963 – present, 45 were astro-ph eprints)

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## SPIRES & DOI

- Fermilab became Library Member of CrossRef.org (Jean).
- DOI: Permanent url for article full-text.
- Have now added 4,000 DOIs to SPIRES database, mainly for IEEE journals (we subscribe to IEEE).
- Will continue adding DOIs.

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Theses (Fermilab and Other)

- 1540 theses in collection
- 523 Fermilab
- 440 Fermilab theses online
- Often contain information not available elsewhere (23 borrowed in last 3 years).

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

##  “Other” online collection 

- Began scanning old non-Fermilab reports our scientists had requested.
- Linking SPIRES record to full-text at FNAL.
- 120 records so far.
-  90 from SSC, plan to do ~800 SSC.
- Includes full-text of 20 Ph.D. theses (a request from FNAL scientist).

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## ILC Display

- International Linear Collider: the next big HEP experiment after CERN’s LHC.
- Intense international research activity.
- Library has a display of ILC related printouts. Mainly conference talks, plus  Quantum Universe/Way to Discovery.
- Hugely popular. Constantly replenished.

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## SPIRES HEPJobs

- Established over 2 job cycles.
- Have over 450 physics jobs currently posted.
- Receiving ~2500 hits per day during peak job-search period.
- List currency of “open until filled” listings (monthly email check).

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## SPIRES VIDEO

- Streaming videos in sites from:
- Brookhaven
- CERN
- DESY
- Fermilab
- Michigan
- Northwestern
- Santa Barbara
- SLAC

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## SPIRES HEPNAMES

- One of the original databases.
- 45,000 records of info on physicists.
- Fermilab updated 10,000 records in 2005 and SLAC 3,500.
- 23,000 (weeded) email addresses.
- 7,400 scientist-verified records.
- 7,800 records with Ph.D. advisor.

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Library automation system

- In-house SPIRES based circulation system going well.
- Stable now, little development work.
- 2,000 books loaned in 2005.
- Renewals are very popular.
- Some staff members switching from Windows to Linux OS.

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Book purchasing

- Continue to buy books usually only on recommendation of scientists.
- Acquisition and ILL completely intergrated.
- $35k -> $22k -> $15k (incl. used books).
- Place new books out for several months on display. Can be borrowed in this time.
- No longer remove dust jackets.

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## ILL issues

- Rush job: pay online fees ~$25.
- Publishers, CISTI (Canada), Linda Hall Library (lindahall.org)
- Would like more articles faxed rather than mailed.
- Security problems setting up an Ariel server (a “smoke”).
- What have other libraries used?

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Journal subscriptions

- Changed from IEEExplore (full text everything) to IEEEnterprise ($17,500 for 1,750 pdfs – 600 downloaded so far) + All Society (journals plus full-text back to 1995).
- Considering sending pre 1970 Phys. Rev. and Ap.J. to storage.

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Article Photocopying

- Many scientists wanted Elsevier online.
- Cost rather high, and have everything in print.
- Introduced a photocopying service.
- Sue will photocopy any article a scientist requests.
- No further calls for expanded online service.

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Customer service

- Soon to be conducting online patron survey of Library.
- Measure customer satisfaction.
- Separate survey, in conjunction with Lee Robbins of University of Toronto, of the astrophysics center.

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Library Move

- As part of remodeling in Wilson Hall, Fermilab Library offices are being re-arranged.
- Each staff member will have own office (except for larger office for Sue and Sandra).
- Book stacks must be moved!

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab

## Concluding remarks

- SPIRES circulation system working well.
- Reduced staff number.
- Library adding value to SPIRES databases.
- Always looking for better ILL services.
- Surveying patrons.
- Handling office move.

- LOWG October 2005, Oak Ridge

- Heath O'Connell, Fermilab