# Presentation: 695190

## METALS AND CERAMICS DIVISION ENVIRONMENTAL SAFETY HEALTH AND QUALITY NEW EMPLOYEE ORIENTATION

_**The purpose of this orientation session is to:**_
**Outline the M&C Safety (ES&H) program **
**Tell you what is expected of you relative to ES&H**
**Give you a list of contacts that can help you with ES&H related concerns**
**Describe the core functions of Integrated Safety Management (ISM)**

## WHAT IS EXPECTED FROM THE NEW EMPLOYEE RELATIVE TO  ESH&Q?

**You must take responsibility for your own safety and consider the safety of others at all times.**
**Stop work and contact your Group Leader or an ES&H Group member, if you perceive a dangerous situation exists.**** **
**You should respect the environment and conserve resources.**
**Your work must meet the quality requirements of the task you are assigned.**
**You must know and follow the environmental, safety, and health rules for your work.**
**You are expected to follow Standards Based Management System (SBMS) directives and guidance documents and incorporate ISM core functions into your work.**

## GET TO KNOW THE ENVIRONMENTAL, SAFETY, HEALTH, AND QUALITY GROUP

***There are too many ESH&Q rules that may apply to your work.***
**It is the responsibility of the ESH&Q Group to: ****	**
**provide ESH&Q guidance; **
**assist in review of your work; **
**provide control recommendations; and **
**to assist you with your concerns.**

## ENVIRONMENTAL SAFETY HEALTH AND QUALITY GROUP (ESH Group)

- Environmental Protection Officer (EPO) is Jamie Bain
- 	(576-8665).
- Safety Officer (DSO) is Kennie Edwards (576-8568).
- Radiation Control Officer (RCO) is Steve Hamley (241-0446).
- Chemical Hygiene Officer is Randy Ogle (574-5744).
- Quality Assurance Specialist is Martha Carpenter (574-6245).
- ESH Group Leader is Randy Ogle (574-5744).
- Operations Manager is Ron Baldwin (574-8603).
- Pollution Prevention Representative is Jamie Bain
- 	(576-8665).
- ORNL’s Office of Safety and Health Protection Representative is Susan Lewis (576-5373) & Tracy Strader (576-1294).
- _(A complete list of M&C Support Services is included in your handouts)_

**Integrated Safety Management (ISM)**
**Working Safely Together**

***The 5 ISM core functions are to be accomplished by ***
***using the ORNL SBMS work control “Research Hazard ***
***Analysis and Control” system***

## DEFINE SCOPE OF WORK, ANALYZE HAZARDS

**Plan every job together (accomplished by use of the ORNL “RHAC” system)**
**Involve all levels of workers; set expectations****	**
**ESH professionals**
**Group Leaders/Managers**
**WE ARE ALL PART OF THE SAFETY TEAM!**
**Take time to identify all potential hazards**
**Listen to everyone involved in the work**
**Pay attention to lessons learned **

## DEVELOP CONTROLS PERFORM WORK SAFELY

**Based on the hazards identified, develop controls to be used.**
**Follow procedures.**
**Don’t take shortcuts.**
**Don’t become complacent.**
**If you don’t feel safe - STOP WORK.**
**Understand the risks associated with your work and take personal responsibility to protect yourself.****	**

## PROVIDE FEEDBACK

**Constantly evaluate and communicate hazards.**
**Report safety concerns or near-misses immediately to your Group Leader or Division Safety Officer.**
**Feedback (lessons learned) provide opportunities  for improvement.**

## NEW WORK REVIEWS

**We encourage you to have your new work reviewed by the ES&H Group prior to start up.**
**You are expected to participate in the processes used to plan your work and help identify associated hazards. **
**Requires completion of a “Research Hazard Analysis and Control” ****(Example included in your handouts)**
**Follows ISM core functions **
**Defines Work**
**Analyzes Hazards**
**Develops Controls**
**Helps ensure all safety and environmental rules will be satisfied.**

## ACCESS TO M&C LABORATORIES

**Although most labs are not locked, access is restricted due to the hazards and/or proprietary information in the area.**
**Do not enter a lab unless you are escorted or have permission from the Group Leader and are aware of the hazards and controls for the area.**
**The entrance to each laboratory is labeled with a note card that indicates the responsible Group Leader and provides their telephone number.**

## RESEARCH SAFETY SUMMARY

**Applicable issues of safety, health and environmental concerns are summarized in the Research Safety Summary  (RSS) for each lab. ****(An example is included in your handouts)**
**The RSS is posted at or near the entrance to each lab. **
**This document communicates the “safety envelope” for the area and lists recognized hazards and controls.**
- Work which is recognized to be outside the approved safety envelope must be reviewed and added to the summary (failure to do so may result in cessation of research and possible loss of access to M&C facilities).
- Also satisfies documentation requirements for M&C’s Lab Standard Program

## PERSONNEL PROTECTIVE EQUIPMENT (PPE) WILL BE PROVIDED TO YOU BY YOUR GROUP LEADER

**Check with your group leader if you are unsure about what types of PPE are required for working in the area.**
**It is your responsibility (and required by OSHA regulations) to use the safety equipment provided to you.  (You will be scheduled for PPE training in the near future).**
**Contact your group leader or ****Kennie Edwards****, Division Safety Officer, at 576-8568 if you need safety equipment and it is not readily available.**

## Know the Hazards of the Chemicals and Operations in your Work Area, “It’s the Law”

**If you work in a chemical laboratory, you must receive Lab Hazards Training; know the hazards, know how to protect yourself, know emergency actions.  (You will be scheduled for this training in the near future).**
**Material Safety Data Sheets, The OSHA Rules, and The ORNL Chemical Hygiene Plan (required reading) are available for your review on request from your Group Leader or from Randy Ogle, the Division’s Chemical Hygiene Officer.**
**Observe label’s cautionary information, preserve existing labels and label secondary containers.**
**DON’T FORGET..... RANDY OGLE AND KENNIE EDWARDS ARE “YOUR” **_**CHEMICAL HYGIENE OFFICERS**_**!****	**

## BE PREPARED IN THE EVENT OF AN EMERGENCY !

**Familiarize yourself with your work area.**
**Know the location of the: **
**telephone; safety shower; eye wash station; **
**fire extinguisher; and nearest exit.**
**Depending on the nature of the emergency:**
**You may need to evacuate the area immediately;**
**Call ****911**** or the shift supervisor at 574-6606;**
**Pull a fire alarm box; or**
**Contact your group leader or others in the area for help.**

## DURING A BUILDING EVACUATION, EXIT THE BUILDING IN A SAFE DIRECT ROUTE

**Follow all instructions given over the public address system or by emergency personnel.**
**Learn your evacuation route before you need it.**
**Routes are posted in main hallways.**
**Evacuate to area assembly point.**
**To hear a sample of the different alarms **
**	****dial ****574-4462****. **

## Fire Extinguisher Usage

**Fire extinguishers are provided in your work area.**
**The type of extinguisher is based on the anticipated fire hazard in the immediate area.**
**Fire extinguisher usage by non-emergency employees is ****voluntary **_**and**_** allowed only if you are trained in the use of an extinguisher.**
**Read the Division Policy included in your handouts (Module 90401-M&C Fire Emergency Awareness).**

## THE DIVISION & ORNL ARE COMMITTED TO PROTECTING YOUR HEALTH

**Some of the IH programs include:**
**Noise Monitoring**
**Indoor Air Quality**
**Ergonomics**
**Bloodborne Pathogens  ****(Included in your handouts, please read **
**	****Module 90404 - M&C Bloodborne Pathogen Control Awareness)**
**Reproductive Health Protection & Prenatal Exposure**
**Pregnancy may be declared by notifying (in writing) the Health Service Department**
**When declared, Radiation Protection and IH monitoring will be conducted in your office and/or work area(s).**

## ERGONOMICS IS THE PRACTICE OF FITTING THE WORK ENVIRONMENT TO ACCOMMODATE THE WORKER

**The Division is committed to reducing and preventing cumulative trauma disorders. **
**Jobs that require repeated movements should be evaluated.**
**For an ergonomic assessment of your work area, contact one of the following:**
**Randy Ogle**** (574-5744) **
**Susan Lewis ****(576-5373) **
**Kennie Edwards**** (576-8568)**
**Tracy Strader**** (576-1294)**

## RADIATION AREAS ARE WELL DEFINED AND POSTED WITH SIGNS

**Do not enter areas posted as “Radiation Area” or otherwise noted as containing radiation hazards without receiving approval and instructions from the person responsible for the area.**
**If allowed into a radiation area, follow the radiation work permit and all “entry” and “exit” requirements.**
**If questions or concerns regarding radiation areas, contact ****Steve Hamley****, Division Radiation Control Officer at 241-0446. (****If you do not have a dosimeter contact your secretary.  She can provide the documentation needed in order for you to obtain a dosimeter****.)**

## POLLUTION PREVENTION IS IMPORTANT TO THE ENVIRONMENT AND M&C DIVISION

**The Division has programs in place to reduce our hazardous waste streams.**
**Pursue methods that minimize project waste.**
**Plan for waste reduction/disposal when project is in conceptual stage.**
**Choose the safest material for your needs and purchase only the amount needed.**
**Take advantage of the “Between Use Storage” (BUS) Area where unused chemicals can be obtained or transferred free of charge.**
**Contact ****Susan Lewis**** (576-5373) or ****Jamie ****Bain ****(576-8665) for ****BUS**** info.**

## THE DIVISION/ORNL IS DEDICATED TO PROTECTING OUR ENVIRONMENT

**We are required to comply with “all” federal, state, and local environmental protection laws.**
**Special rules exist for the use of drains, storage/disposal of hazardous materials, and recycling of certain materials.**
**We have programs in place for the proper disposal of hazardous wastes.**
_**Do not use any drain**_** without prior approval from the EPO or your Group Leader.**
_**Do not dispose of hazardous materials in the regular trash cans or dumpsters**_**.**
**Contact ****Jamie Bain ****(576-8665) for assistance with hazardous waste disposal or if unsure of requirements for non-hazardous waste items. **

## IF YOU HAVE ITEMS (OTHER THAN HAZARDOUS WASTE) TO DISPOSE OF,  CONTACT YOUR EPO or  FACILITY MANAGER

**Prior to disposal of equipment or scrap metal**
**Items must be free of oil, capacitors, transformers, mercury, light bulbs, refrigerant, etc.**
**Special dumpsters are available for scrap metal.**
**Special dumpsters are available for glass.**
**For assistance in disposal of these items contact your operations manager or the Division EPO.**

## QUALITY ASSURANCE IS CUSTOMER ORIENTED

**Principles are employed to assure verifiable, defendable research results and that meet the standards of our primary customer - DOE.**
**A record of research and development activities should be maintained by the researcher.**
**Use of procedures and repeatable methods result in positive research processes and reliable results.**
**Ensure proper calibration performance of equipment is maintained.**
**Maintenance of material pedigree and traceability during research is important.**

## EACH M&C BUILDING HAS A OPERATIONS MANAGER

**Contact ****Ron Baldwin ****(574-8603) for concerns in Bldgs. 4500S, 4508, 4515, & west end of 5500.**
**Contact ****Tom Kenney**** (574-7111) for concerns in Bldg. 3525.**
**Contact ****Pat Bishop**** (574-5461) for concerns in Bldg. 3025E****.**

## ALL CRAFT WORK SHOULD BE PERFORMED BY AF&O CRAFTSMAN, a Safety and Union Issue

**Facilities and Operations (F&O) has a dedicated team of craftsmen.  These include:**
**Carpenters**
**Electricians**
**Millwrights**
**Painters**
**Pipefitters**
**Sheetmetal workers**
_**We ask that you do not perform craft (union) work unless it is incidental to research. **_**  (If unsure, ask your group leader or contact Ron Baldwin at 574-8603).**
**Ron Baldwin can also help you schedule F&O craftsmen.**

## ADMINISTRATIVE AND ENGINEERING SERVICES(A&ES) GROUP PROVIDE SELECTED R&D SUPPORT SERVICES

**Equipment and materials purchases (custom machining/fabrications)**
**Removal of government property**
**Shipment of government material and/or information**
**Vehicles**
**Safety shoes and prescription safety glasses**
**Their responsibility is to ensure services are satisfied**
**In accordance with applicable regulations, and**
**Serve to minimize your involvement in non-research efforts.**

## SUBCONTRACTORS, GUESTS, USERS, ETC. OFTEN BRING MATERIALS ON-SITE AND/OR TAKE POSSESSION OF GOVERNMENT-OWNED MATERIALS WHILE HERE AT ORNL

**When such materials are to be shipped, the subcontractor or guest should be advised to:**
**Route the shipment through the A&ES Group where assistance with the applicable regulations will be provided.**
**If they choose to assume responsibility for regulatory compliance and ship the material themselves, they must exclude any reference to the Division, ORNL, or UT-B on the documentation they initiate with the commercial carrier (including return address, etc.).**

## Computer Security

**Computing resources at ORNL and M&C Division are to be used only  for ****“official business”**** in support of assigned duties.**
**They are not to be used in a manner that would constitute waste or fraud.**
**For example playing games, conducting personal business, viewing sexually explicit materials, etc.**** **

## Computer Security (cont’d.)

**There is no expectation of privacy of activities while using ORNL computers and networks.**
**ORNL retains the right to monitor all activities on these systems without prior notice or consent.**
**Anyone using these systems must acknowledge their consent to, and understanding of, ORNL Computer Security  Program’s terms and conditions.**
**All computer users should immediately report potential, suspected, or known incidents involving ORNL computers or networks to the M&C Division Computer Security Officer, Ann Stanton at 574-4483.**
** ****For additional computer security information, refer to the “Unclassified Computer Security Guide” included in your handouts.**