# Presentation: 138339

## Slide 1

**Notes:**
(Introduction) I’m Alan Searsy, an Acquisition Division Director in Global Supply, located in Fort Worth, TX.  My background consists of 18 years experience in both awarding schedule contracts and in providing assisted acquisition support.
As you know, GSA offers clients assisted acquisition services in FTS for IT and consultants.  Today, I will tell you about the FSS assisted acquisition service available to your clients.   This service is available through the Global Supply Special Order Program (aka SOP).  

## Objectives

- Inform About Assisted Acquisition Mainly for the Schedules Managed by the General Products Acquisition Center
- Explain How to Access This Service Through the Special Order Program (SOP)
- Share Some Successes

**Notes:**
The objectives of my brief discussion today are to:  (1) inform you about the Assisted Acquisition Available for the Schedules managed by the GPAC; (2) Explain How to Access This Service; and (3) Share a Few Success Stories. 
The goal we both share is to offer solutions that best meet our client’s needs.  We understand that client resources are often strained in acquiring and managing their requirements.   We help clients by conducting their acquisitions and assisting with project management once awarded.  We have often been contacted by clients due to referrals from government contractors like you who have told them about our services.  
This discussion focuses on informing you about the acquisition support available to your clients for schedules managed by the GSAC, such as Law Enforcement, Security, Scientific, MWR/Food Service, Building and Industrial.  In addition, note that we can also acquire Logistics and Engineering Solutions even though they are not managed through Fort Worth’s GPAC.  We offer total solution procurement.  If the schedules program will not provide the solution needed by the client, we will procure the requirement open market.

##      Global Supply SOP Growth

**Notes:**
This chart shows the continual growth in our SOP awards (or sales) and the number of lines processed.  We attribute the growth in the SOP program at our center to be partially due to our support of the war effort, as well as the increase in our “Full Service” Assisted Acquisition Support that we started in FY 03.  We form a close partnership with our military and federal clients and are fully committed to meeting the mission need.
The program has grown from around $61M in FY 03 to over $112M for FY 05.  We are not projecting any losses for FY06.    

##       Assisted Acquisition Benefits

- Global, Not Zonal
- Co-Located with Schedule CO’s
- High Quality Provider
- Quick Turn Around Time
- Multiple Funding Options
- Cost Effective, Full Service

**Notes:**
Our Assisted Acquisition Support offers benefits to clients that set us apart from the rest.  Our acquisition division in Fort Worth supports Federal and Military customers located anywhere throughout the world.  For example, if we have a Security requirement using Schedule 84 or a Industrial requirement using Schedule 56, we do not have to waste any time coordinating with or signing MOUs with other regions internally in GSA.  These are the schedules within our acquisition expertise and purview.  
We are co-located with the Schedule CO’s and consult with them regularly.  We can work to resolve any issues early on, such as having items added as quickly as possible.  
We offer high quality services, a quick lead time, multiple funding options, and full service, cost effective acquisition support. The next slides provide more details on that.   (Go to next slides to discuss further)

## High Quality Provider

- Acquisition Qualifications:  CO’s with Career Certification, Many with Advanced Degrees
- Experienced Personnel from DoD and the Federal Sector
- Senior Managers are Contracting Officers
- Focus on Acquisition Excellence

**Notes:**
Our personal are certified in their career field. Our personnel have extensive experience in federal and DoD contracting.   
Our senior managers are Contracting Officer’s in the 1102 series.  We focus on acquisition excellence with well documented files that are fully compliant with the regulations while also maintaining our commitment to customer service. These benefits minimize risk to the client.  

## Quick Turn Around Time

- Standard Lead-times
-    -Non-Complex Supply: 2-4 Weeks
-    -Services, Supply/Install: 60-90 days
- Dependent on Requirement

**Notes:**
The standard lead-times clients can expect are 2-4 weeks for supplies and 60-90 days for services or supply and installation projects.   

Actual lead times are dependent upon the requirement.  For example, if you are procuring high dollar, sole-source supplies it will take longer to obtain all the regulatory approvals.  With straight services, we often see award within 6 weeks.  

## Multiple Funding Options

- Requisitions Arrive Via MILSTRIP or FEDSTRIP (Hundreds of Thousands Per Year)
- Military Interdepartmental Purchase Request (MIPR) or Civilian Equivalent Funding Document

**Notes:**
We accept many funding formats from clients, not only Military Interdepartmental Purchase Requests (MIPR's), but they can also send funding via MILSTRIP or FEDSTRIP requisition.  Manual acceptance is not needed on those.    MIPR Acceptance Signature Creates “Contract” between agencies in the absence of a formal Interagency Agreement (IA).  

##                Not Subject to the Economy Act

- The requisition or MIPR will not require an economy act D&F
- Authority is from the Property Act
- Funding may cross fiscal years
- Current Accepted Funding may be awarded within a reasonable time regardless of expiration date
- Cut-Off Date For Sending 06 Funds is 9/29

**Notes:**
No Economy Act D&F is required because GSA’s authority is under the Property Act.
If a client submits a MIPR in September prior to our cut-off date and has a bona fide need, the obligation is made through this reimbursable agreement.  We have a reasonable time to award even if that doesn’t occur until the next FY.  Our cut-off date this year is September 29th.   DoD and GSA have been in discussions about GSA’s authority with respect to severable services (deals with the base 12 months).  They are in agreement about crossing fiscal years and the GSA obligates funding through the MIPR or IA.  

## Cost Effective, Full Service

- Competitive Fee, Fixed
- Fee is used to Cover GSA Expenses
- Perform All Pre-Award Functions
- Perform Contract Administration
- Provide Project Management
- Manage Invoices/Billing Activity

**Notes:**
The fee we can offer is as low as 2% for large supply requirements and will never exceed 5%.  We will negotiate the most cost effective fee possible with the client and then the fee is fixed. We handle all aspects of the procurement from project inception to completion and closeout. We have termed this “full service” support.  The client still assists with the technical evaluation, but we will save the client time by performing all the acquisition functions necessary to bring the project to fruition and by providing contract and project management support.  
If you want the full details of what this entails, we provide a comprehensive session on our support Thursday at 1pm.  

## Schedule 84 Success

- Supply of Armored Vehicles
- CENTCOM Requirement
- $1.1 Million delivery order
- 45 day lead-time
- Overseas Delivery of Armored Vehicles.  Saved CENTCOM money allowing them to buy additional vehicles

**Notes:**
An example of a success story under this procurement involves the US Central Command.  We acquired vehicles for them based on special features (such as acquiring a vehicle that will blend in the area of use and maintenance considerations in the middle east).  Our Center awards many orders for armored vehicles.  This particular one was a limited (or Sole Source) procurement.  It resulted in savings that allowed CENTCOM to procure additional vehicles.  
We procure numerous items under Schedule 84 such as night vision goggles, armored vests, and many other related security and law enforcement products. We have several requirements for NAVFAC that involve Supply and Installation of Electronic Surveillance at numerous sites.

## Schedule 66 Success

- Testing and Diagnostic Equipment
- Naval Surface Warfare Center (NSWC)
- Over $3 million in orders
- 30-60 day lead-time
- Project encompassed over 20 MIPRS and 30 Requisitions
- Combination of sole source, schedule, and open market buys

**Notes:**
A recent example of support we provided to the Navy under the scientific schedule involved precision measurement equipment that had been established as a Navy Standard.  The equipment provides a common hardware and software architecture to support multiple test applications for the Naval Surface Warfare Center.  Some of the equipment combined with specialized test sets to support research and development there as well. This equipment was for NSWC, Seal Beach Detachment in CA and was procured in stages ranging from 30-60 days. 
I will also mention another procurement we did for the Joint Information Operations Center.  It was a much less complex product buy for High Power Broadband RF Spectrum Analyzers, which we awarded in 12 days.  Those expanded bandwidth Analyzers combined features of several products into a single unit for this customer.  The equipment is used at a DoD facility located at Lackland AFB, San Antonio, TX. 

## Schedule 56 Success

- Clamshell Aircraft Maintenance Shelters
- USAF BEAR requirement
- $14 million delivery order
- 60 day lead-time
- Shelters on Schedule, Shipping Boxes Open Market, Urgent Requirement

**Notes:**
This year the Air Force’s Basic Expeditionary Airfield Resource (BEAR) Office in GA asked us to procure Large Area Maintenance shelters.  These are deployable aircraft maintenance shelters for the F-15, F-16 and F-22 combat aircrafts, along with the spare kits, electrical grounding units, electrical system upgrades, and containers for shipping (containers were open market).
The procurement involved a limited source justification for the shelters and sole source for the shipping boxes due to unique DoD requirement. 
We were able to procure the shelters to allow them to meet the drop dead date they required for first deliveries.  
We also had other shelter procurements, such as a $27mil small shelter procurement and a $1Mil large shelter procurement for equipment in Iraq (We supported both the AF and the USMC this year with shelter requirements). 

## Schedule 56 Success

- New Training Building
- Maritime Force Protection Command, China Lake, CA
- $502K
- 40 day lead-time
- Urgent Requirement Needing Defined

**Notes:**
Another success story...The Maritime Force Protection Command, Naval Coastal Warfare and Diving Salvage Unit at Naval Air Weapons Station in China Lake, CA, had a requirement for a new training building that would include berthing, classrooms, and storage.  The need for this structure was too urgent to wait for submission of, and funding for, a military construction (MILCON) project.  The unit also required a contractor that could provide critical design and installation services.  They were required to synchronize the delivery to coincide with the availability of the USN Seabee unit that would perform the site prep work. 
The customer, contacted our team members looking for solutions.  Through several phone calls and emails, the requirement was fully fleshed out. Sources were then identified that could provide the turnkey solution being requested.  An RFQ was posted on e-Buy, resulting in award of a delivery order. We appointed an on-site COR and coordinated between the parties to ensure the necessary plans, drawings, and materials were in place to meet the customer's schedule and the availability of the USN unit for site prep.  
Total amount of time from initial contact to award was approx. 40 days. 

## Points of Contact

**MWR and Security Acquisition Division**
- Alan Searsy, Division Director
- 	817-574-2681
-      alan.searsy@gsa.gov
- Lorene Clerihew, Branch Chief
- 	817-574-2541
- 	lorene.clerihew@gsa.gov
- Ken Morigeau, Sr. Contracting Officer
- 	817-574-2658
- 	kenneth.morigeau@gsa.gov

**Fire, Industrial and Other Services Division**
- Chris Popp, Division Director
- 	817-574-2669
- 	chris.popp@gsa.gov
- Sandy Emerson, Branch Chief
- 	817-574-2545
- 	sandra.emerson@gsa.gov
- Jill Thomas, Sr. Contracting Officer
- 	817-574-2667
- 	jill.thomas@gsa.gov

**Notes:**
This chart provides you with our main POCs.  The next time you have a client that needs acquisition assistance, we hope you will tell them about us.      

- Questions?

- Expo Booth 5040
- Assisted Acquisition Session
-  Thursday, 1:00 p.m., Room 217 C

**Notes:**
For more information, you can stop by Expo Booth 5040 or attend the comprehensive assisted acquisition session we are conducting Thurs.