# Presentation: 145850

## CONSIDERATIONS FOR THE DEVELOPMENT OF A WORKPLAN

***CONSIDERATIONS FOR THE DEVELOPMENT OF A WORKPLAN***

***Presented by:  CHRIS ROYSE***
***OCTOBER 18, 2000***

## PURPOSE

*To review and discuss the recommended steps for the development of a thorough workplan.*

## SCOPE

*All recommendations, considerations, and discussions could apply to workplan development in many areas, but this presentation deals specifically with workplan development  to enhance the security of dangerous pathogens at biological institutes.*

## INTENT

*1.  Better Understanding of requirements necessary for proposed BioSecurity workplan(s).*
*2.  Decrease time spent in acceptance phase of BioSecurity workplans.*
*3.  Accelerate progress towards project agreements.*

## THE WORKPLAN SHOULD:

*Translate stated problems into design requirements providing an integrated system solution consisting of people, products and processes with the capability to satisfy security needs of  the biological institute.*
*Selection of preferred solutions is based on cost, schedule, performance and risk.*

## DESIGN REQUIREMENTS

*Based upon functional requirements:*
*The necessary task, action, or activity, that must be accomplished.*
*Ex:  “Vulnerability study of the laboratory perimeter and upgrade and testing of the perimeter fence sensor.”*

## FUNCTIONAL REQUIREMENTS

*Based upon risk management decisions.*
*Assets, threats and vulnerabilities assessments and*
*Determined countermeasure options.*

## EXAMPLE WORKPLAN DEVELOPMENT

*Considering:  Lovelace Respiratory Research Institute (LRRI),*
*Simulating:  LRRI is a BL-4 facility with a complete repository and conducts work in indentifying suspect pathogens from the field,*
*Recalling:  Examples of BioSecurity techniques represented so far in this workshop and the relevant technologies you have seen in the CMC technologies display area,*
*Given:  The ISTC approved workplan template,*
*Develop:  A workplan which will provide a security system design for securing dangerous pathogens at the LRRI.*

## ISTC WORKPLAN TEMPLATE

***I.  GENERAL INFORMATION***
***Who, What, When, Where?***
*1.  Project Title*
*2.  Project Manager*
*3.  Participating Institutions*
*3.1.  Leading Institution*
*3.2.  Other Participating Institutions*

## ISTC WORKPLAN TEMPLATE (CONT.)

*4.  Partner*
*5.  Project Location and Equipment*
*Looking for detailed description of security measures already in place at facility, i.e.  fences, lights, sensors, guard force, cctv, etc. by building or geographic location.*
*Identify all already completed preliminary work that is relative to your workplan (e.g. preliminary security inspection to identify deficiencies).*

## ISTC WORKPLAN TEMPLATE (CONT.)

***ISTC WORKPLAN TEMPLATE (CONT.)***

***II.  Specific Information***
*Why?*
*1.  Introduction and Overview*
*What is your MISSION?  i.e.  work with Ebola, Marburg, etc. *
*How are your security capabilities currently integrated?*
*Stated goal of the workplan.*
*List of  functional requirements.*

## ISTC WORKPLAN TEMPLATE (CONT.)

***ISTC WORKPLAN TEMPLATE (CONT.)***

***II.  Specific Information (cont.)***
*2.  Expected Results and Their Application*
*Upon completion of  workplan, what progress will have been made towards securing the institute?*

## ISTC WORKPLAN TEMPLATE (CONT.)

***II.  Specific Information***
*3.  Meeting ISTC Goals and Objectives*
*How does your project fulfill ISTC goals in what it accomplishes for your institute?*
*Your ISTC SPM can provide great assistance, do not hesitate to ask for help.*

## ISTC WORKPLAN TEMPLATE (CONT.)

***ISTC WORKPLAN TEMPLATE (CONT.)***

***II.  Specific Information***
*4.  Scope of Activities*
*Will explain plan to implement functional requirements.  *
*Will detail any work to be subcontracted.*
*Will discuss process of determining functional requirements through risk management decisions.*

## ISTC WORKPLAN TEMPLATE (CONT.)

***ISTC WORKPLAN TEMPLATE (CONT.)***

***Scope of Activities ***
*Make careful distinction between Security and Safety.*
*Define all abbreviations and acronyms.*
*Ensure that construction schedules are compatible with seasonal weather conditions.*
*If multi-phase project, provide brief description of follow-on work in phase one workplan.*

## ISTC WORKPLAN TEMPLATE (CONT.)

***ISTC WORKPLAN TEMPLATE (CONT.)***

***II.  Specific Information***
*4.  Scope of Activities (cont.)*
*4.1**** ?  Will list functional requirements (task, action or activity)*
*Includes detailed descriptions of what will be completed.*
*Ensure tasks are scheduled in a logical sequence based on risk management.*
*Includes section on deliverables.*

## ISTC WORKPLAN TEMPLATE (CONT.)

***ISTC WORKPLAN TEMPLATE (CONT.)***

***II.  Specific Information***
*5.  Role of Partner*
*The Partner has many roles.  Examples of institute requested roles include:*
*Provides project funding.*
*Provides technical support.*
*Provides for exchanges of personnel.*
*Provides conference support.*

## ISTC WORKPLAN TEMPLATE (CONT.)

***II.  Specific Information***
*5.  Role of Partner*
*The Partner has many roles.  Examples of CTR requested roles include:*
*The CTC Program Manager, CTC Project Manager, and any of their designated representatives shall have full and open access to:*
*a.  All documentation developed as part of this project, *

## ISTC WORKPLAN TEMPLATE (CONT.)

*5.  Role of Partner (cont.)*
*b.  Any facilities where any renovations are planned or have taken place or where any equipment will be or has been installed as part of the project, and *
*c.  Any equipment or materials purchased, built, or installed as part of the project.*

## ISTC WORKPLAN TEMPLATE (CONT.)

*The CTC Program Manager, CTC Project Manager, and any of their designated representatives shall have the right to:*
*a.  Approve or ensure the use of purchased equipment i.e. computers, for other projects funded by DTRA (or other USG approved projects),*
*b.  Conduct routine Audits and Examination (A&E) visits to verify the location and use of capital equipment, and *
*c.  Provide specifications and cost estimates on all capital equipment to be purchased.*

## ISTC WORKPLAN TEMPLATE (CONT.)

***ISTC WORKPLAN TEMPLATE (CONT.)***

***II.  Specific Information***
*6.  Technical Approach and Methodology.*
*Risk management approach to functional requirements.*
*Test, studies, analysis of approaches will be taken into account to provide the most cost effective security enhancements within a scheduled amount of time providing performance at a level necessary to mitigate determined risks for the biological facility.*

## ISTC WORKPLAN TEMPLATE (CONT.)

***ISTC WORKPLAN TEMPLATE (CONT.)***

***II.  Specific Information***
*7.  Technical Schedule*
*Describes each test, study, analysis development or report which determine the functional requirements.*
*Includes:  Item, Quarter and Total Task Effort (Man Months) .*

## ISTC WORKPLAN TEMPLATE (CONT.)

***ISTC WORKPLAN TEMPLATE (CONT.)***

***II.  Specific Information***
*8.  Personnel Commitments*
*Includes:  Institution (each) and Category (1.  Specific Scientific and Technical Personnel,  2.  Other Scientific and Technical Personnel, 3. Supporting Personnel, 4.  Other Personnel.) *
*Input to be comprehensive with your information and in Cat. 1, an explanation of past expertise to current role in workplan.  Again, your SPM is a valuable asset.*

## ISTC WORKPLAN TEMPLATE (CONT.)

***8.  Personnel Commitments (cont.)***
*Organizational Structure and Diagram*
*Show organizational structure of bioinstitute to include:*
*Internal functional entities and their roles and relationships.*
*Roles and reporting lines for subcontractors.*

## ISTC WORKPLAN TEMPLATE (CONT.)

***ISTC WORKPLAN TEMPLATE (CONT.)***

***II.  Specific Information***
*9.  Financial Information*
*Estimated Aggregate Expenditures, Include:*
*Total and by Institute Grant Payment, Materials, and Travel*
*Total and Institute Personnel Efforts and Grant Payments Per Period*

## ISTC WORKPLAN TEMPLATE (CONT.)

*Equipment Summary*
*Materials Summary*
*Schedule of Deliverables*

## REVISIONS TO PREVIOUSLY SUBMITTED WORKPLANS

*Provide the capability to trace all changes*
*    **(i.e., provide an audit trail) and rationale for changes.*

## FOLLOW-ON WORKPLANS

*It is expected that any follow-on workplans will:*
*Follow established workplan models.*
*Make best efforts to utilize similar hardware and software solutions to solve similar problems.*