# Presentation: 283265

## National Healthcare Safety Network (NHSN)

- Training Session
- for NNIS Hospitals
- October 20, 2005

## Agenda

- Enrollment Process
- Rules of Behavior
- Registration
- Enrollment
- Setting up NHSN for your Faciltiy
- Adding Users
- Add Locations
- Add Surgeons
- Entering a Plan
- Announcements
- Q & A

## Enrollment

- Requirements
- Must be from a *bona fide* healthcare facility
- Users must have email address and Internet access on computers used for reporting
- Users must be able to download a digital certificate onto those computers

## Enrollment

- Process (cont.)
- Upon receipt of the signed Consent Form, CDC will activate your hospital’s NHSN account and send an email to your NHSN Facility Administrator
- NHSN Facility Administrator must obtain and install a digital certificate from CDC’s Secure Data Network (SDN) onto her/his computer
- NHSN Facility Administrator can then access NHSN via the SDN

## Key Personnel Roles

- NHSN Facility Administrator
- Has add/edit/delete rights to facility’s data
- Is only person authorized to add/edit/delete users and their data access rights
- Has authority to nominate groups (data sharing arrangements)
- NHSN Patient Safety Primary Contact Person
- Person who interacts most closely with CDC regarding Patient Safety Component

## Key Personnel Roles

- NHSN Healthcare Personnel Safety Primary Contact Person
- Person who interacts most closely with CDC regarding Healthcare Personnel Safety Component
- One individual may hold multiple roles
- E.g., lead ICP may be NHSN Facility Administrator and NHSN Patient Safety Primary Contact Person
- More than one person can be given administrative rights

## What is a Digital Certificate?

- A digital certificate provides an electronic means of proving your identity in order to securely conduct business with the NHSN. Digital certificates provide the following benefits:
- Data being sent to the NHSN is encrypted so that only NHSN can read it
- Provides assurance to the NHSN that the data has not been changed in transit
- Certifies that the certificate owner actually sent the transmission

## SDN Support	

- If you have any questions regarding the completion of your form, downloading the certificate, or accessing NHSN through SDN please contact SDN support :
- 800-532-9929 or
- cdcsdn@cdc.gov

## Slide 10

## To enroll in the SDN, go to https://ca.cdc.gov

**To enroll in the SDN, go to https://ca.cdc.gov**
** ****Enter the enrollment password: !cdc_sdn_apply!**

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##  Select a Program: Click on

** ****Select a Program: Click on**
** ****National Healthcare Safety Network**

- National Healthcare Safety Network

##  Select Activities: Click on

** ****Select Activities: Click on**
** ****NHSN**

- National Healthcare Safety Network

- NHSN

## Slide 17

## Slide 18

- From the computer you will use to access NHSN, click on the link in the email to install the digital certificate
- Then you can log onto NHSN via SDN

| Congratulations! |
| --- |
| Your Digital ID has been successfully generated and installed. |
| Your Digital ID Information. |
| Serial Number = 2a3680bfeb16458a7fd9ca3e850d1f75 |

## Access NHSN To log onto the NHSN via the SDN, go to:https://sdn.cdc.gov

## Select Enrollment

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## Slide 28

**Notes:**
You will complete the survey and save it.  You may select to print it or 

## Slide 29

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## To begin reporting data select NHSN Reporting

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## Slide 33

## Options to Log Out of NHSNClick on Logout in application,  close Browser or logout of SDNSession Timeout: 15 Minutes

## Select Logout on SDN

## Add users and assign rights

## Add User

- NHSN Facility Administrator is the only person authorized to add users
- From Manage Users section of NHSN Nav Bar, select “Add”
- Enter data for user – fields with asterisk (*) are required
- Correct email address is _very_ important
- Assign basic Patient Safety rights
- Do not try to Customize rights at this time

## Add User (cont.)

- Once a user is added, NHSN will send an email with the following:
- Agreement to follow the Rules of Behavior
- Instructions on obtaining and downloading Digital Certificate
- User can then access NHSN via the SDN and begin to enter data

## Add Facility Locations / Codes

## Add Locations

- Decide which locations you wish to monitor.
- No need to include all locations
- From the Facility section of NHSN Nav Bar, select “Locations”

## For each location...

- Enter a code of your choosing for the location (e.g., 3 Central, MICU, etc.)
- Enter a label for the location
- May be the same as the code, may be an expanded name (e.g., 3 Central Pediatrics0
- Choose from the dropdown list the CDC location that most closely maps to your location (e.g., Inpatient Pediatrics Ward)
- 80% rule applies – if 80% of the patients on the unit are of a certain type, then that location is of that type
- For each _inpatient_ location, you must designate the number of patient beds in the unit.

## Locations for the AUR Module

- You must choose at least 3 locations and they must include the following:
- At least one ICU or SCA
- All non ICU/SCA inpatient areas combined (one location code)
- All outpatient areas combined (one location code)

## Adding Surgeons and Surgeon Codes

## Adding Surgeons/Codes

- You are _not required_ to enter any surgeon information into the application
- From the Facility section of NHSN Nav Bar, select “Surgeons”
- For each surgeon you wish to track:
- Enter a code (alphanumeric) in the first field
- Enter Last, First and Middle name into the appropriate fields as you wish
- Select  “Add”

## Importing Surgeons/Codes

- Two types of files
- NNIS files from IDEAS (surgeon.lab.txt)
- Codes only – you can fill in additional info
- Comma delimited files from another source
- Code, last name, first name, middle name
- From the Facility section of NHSN Nav Bar, select “Surgeons”
- Select “Import Surgeon Codes” from the buttons at the bottom of the page
- Using the “Browse” button, find the location of the file you want to import

- When you have located the correct file, select “Submit”
- The screen will tell you how many surgeon codes will be imported
- Select “Add” and all codes will be imported
- Scroll down to see the codes.
- To add more information to each code (e.g. Surgeon name) choose the code for that surgeon