# Presentation: 948712

## SAFETY ORIENTATION

- For Supervisors and Managers

## Course Outline

**Background**
**NOAA Risk Management**
**Observations and Tracking**
**Employee Training **
**Personal Protection Equipment**
**Inspections**
**Accident Prevention**
**Accident Investigation **
**The “Ten Commandments” of Safety**

## Background

**Supervisor Responsibility**
- “Employees who exercise supervisory functions shall, to the extent of their authority, furnish employees employment and a place of employment which are free from recognized hazards that are causing or are likely to cause death or serious physical harm.  They shall also comply with safety and health standards applicable to their agency.”
- OSHA 29CFR1960.9
- USDOC Safety Manual, Chapter 2, Section 6

## Background

**Employee Responsibility**
- “Each employee shall comply with the standards, rules, regulations and orders issued by the agency and per Executive Order 12196.  Each employee shall use safety equipment, personal protective equipment and other devices and shall follow procedures provided or directed by the agency and necessary for their protection.”
- OSHA 29CFR1960.9
- USDOC Safety Manual, Chapter 2, Section 7

## Background

**Safety Performance Evaluations for Supervisors**
- 	- Administrator’s memo dated 12/02/02
- 	- Administrator’s four elements of performance measurements for supervisors
**Fosters a safe working environment for all employees, by:**
**Successfully completing approved workplace safety training.**
**Promoting workplace and home safety awareness.**
**Conducting and documenting monthly inspections in areas of responsibility (Use form CD 574s)**
**Ensuring that any unsafe conditions in the workplace are addressed in an expedient manner.**

## NOAA Risk Management (NRM)

**What is NRM?**
-    NRM is a decision making tool used by workers at all levels to increase operational effectiveness by anticipating hazards and reducing the potential for loss, thereby increasing the probability of a successful operation. For more information on risk management, please visit the USAF Operational Risk Management training course at:
- _[http://www.seco.noaa.gov/Safety/ORM.htm](http://www.seco.noaa.gov/Safety/ORM.htm)_

## NOAA Risk Management

-                    **            **

**The 6-step process**

## NOAA Risk Management

**Integration**
- Redesigning maintenance processes to incorporate improved risk management procedures
- Upgrading from traditional compliance concepts to risk based approaches
- Selectively incorporating risk management in established programs

## NOAA Risk Management

**12 Strategies for integrating NRM**
- Accountability		- Process integration
- Teaming			- Direct change
- Partnership		- Gain a champion
- Integrate in training	- Integrate in planning
- Risk decision points	- Organization & policy
- Employee activities	- integrate into 						   measuerment

## Observations and Tracking

**Tracking of Observations**
**	**** **-** **Formal Observations should be recorded
- For tracking and trending of unsafe conditions or acts
- Supports your performance appraisal
**Forms are available through your RSM or ECSD-HQ **
**(Tom Altvater, (301) 713-2870 ext132). **
**Email: thomas.altvater@noaa.gov**

## <footer>

- <date/time>

## Employee Training 

**What Training is Required**
- A worksite assessment should be conducted  to help identify the specific hazards and determine the type of training required
- Once training is determined, supervisors should take appropriate measures to ensure employees receive the appropriate training
**                                                                         ****DoC Safety Manual. Chapter 6**

## Employee Training

**Attendance Records or Rosters**
- Attendance Rosters are used to help document the training and give proper credit to those receiving training
- Records should be kept for 5 years within each workers history jacket and copies shall be made available to all employees upon request
**                                                                              ****DoC Safety Manual Chapter 6**

## Employee Training

- Safety Training for the general workforce
- 	- All NOAA employees should visit the online safety courses at:
- _[www.seco.noaa.gov/safety/training_resources.html](http://www.seco.noaa.gov/safety/training_resources.html)_
- 	- Individual Advanced Training (job-specific) can be taken through NOAA E-Learning. These courses are currently being updated or added in to the list.
- (Contact Tom Altvater for additional information)

## Personal Protective 			   Equipment (PPE)

**Requirements for PPE**
- Have your work areas evaluated to determine the hazard exposures
- Factor in engineering controls
- Implement administrative controls
- Determine the PPE, ensure employees are trained
- Oversight/ Check for changes

## Inspections

**Inspecting Your Work Area**
- All work areas have to be inspected monthly (per NOAA Safety Policy) to ensure employee compliance and to identify structural degradation
- Inspections allow you to identify unsafe working conditions or practices
- Quarterly inspection reports shall be forwarded to the respective Line Office Safety Managers

## Inspections

**Inspection Checklist**
- An inspection checklist has been developed to help you identify specific issues (CD-574)
- A checklist includes items such as noise, indoor air quality, lighting, ergonomics, etc...
- Contact the SECO for guidance to help you maintain compliance and provide a safe working environment

## Inspections

**Employee Unsafe/ Unhealthful**
**	**** ****Working Conditions**
- Management shall ensure that a mechanism which allows employees to report unsafe or unhealthful working conditions without fear of discrimination, restraint, interference, coercion or reprisal, is addressed and posted
- USUH forms (CD-351) shall be submitted directly to the Regional Safety Manager

## Accident Prevention

**What is an Accident?**
- 	An unplanned event?
- 	An unplanned incident involving injury or fatality?
- 	A series of events culminating in an unplanned and unforeseen event?
- Answer: All of the above

## Accident Prevention

**Accident Causes**
- 	Unsafe Act
- 	- an act by the injured person or another person (or both) which caused the accident,
- 				and/or
- Unsafe Condition
-    - some environmental or hazardous situation which caused the accident independent of the employee

## Accident Prevention

**Unsafe Acts**
**	**- An unsafe act occurs in approx 85%- 95% of all analyzed accidents with injuries
- 	- An unsafe act is usually the last of a series of events before the accident occurs (it could occur at any step of the event)
- 	- By stopping or eliminating the unsafe act, we can stop the accident from occurring

## Accident Prevention

- - Although an accident could occur with the first unsafe act, studies have shown that between 300 to 1000 of the same unsafe acts occur before an injury is sustained
- 	- This is mainly due to the other series of events that may not align

## Accident Prevention

**Reinforcing of SAFE work/ tasks**
- 	- is as important as stopping unsafe behavior
- 	- must be conducted with the safety of the employee in mind at all times
- 	- sends a positive message to your workers
- 	- allows for employee recognition for safe practices

## Accident Investigation

**Why do we investigate accidents?**
**	**- To find out what happened
- 	- To identify the cause(s)
- 	- Do NOT look for employee fault or blame!
**	**
**  **_**TO PREVENT REOCCURENCE**_** **

## Accident Investigation

**Focus on system failure, not people**
- 	- Accidents are usually a culmination of a number of events
- 	- Look for system failures that let this event happen
- 	- Find out how many events make up a typical accident, review the Fishbone process

## Accident Investigation

**Fishbone Analysis**
- 	- A visual representation of individual elements that make up the series of events involving involving the accident/ injury
- 	- A process improvement analytical tool used in accident investigations
- 	- Useful in determining the path for root-cause by setting severity weights on each element

## Accident InvestigationFishbone Analysis

- <date/time>

**Accident Investigation****Fishbone Analysis**

- Event

- Loss

- Contributing

**Contributing**
**   ****Factors**

## Accident Investigation

**Human Factors **
- Negligence
- Anger/Temper
- Hasty Decisions
- Indifference
- Distractions

## Accident Investigation

**Human Factors**
- Curiosity
- Inadequate Instructions
- Poor Work Habits
- Over-Confidence
- Lack of Planning

## Accident Investigation

**Initial Response**
- Secure the scene from existing hazards (make sure the area is safe to enter)
- Seek medical attention for injured employee
- Supervisor shall initiate a preliminary investigation and shall secure the area to prevent disruption of accident scene
- Supervisor shall notify senior management as applicable

## Accident Investigation

**Initial Response ****(cont’d)**
- Collect statements from witnesses
- Collect statement from injured employee (if possible, or upon their return from treatment)
- Report the incident using the NOAA Web-based Accident/Illness Reporting System at:
- _[https://ops13web.nws.noaa.gov/accform/acc_info.info_scn](https://ops13web.nws.noaa.gov/accform/acc_info.info_scn)_
- This applies to any incident (fires, property damage, environmental losses, motor vehicle accidents, etc.)
- Document information on accident forms CD-137 and CA-1 (for federal employees).

## Accident Investigation

**Accident Forms**
- A CD-137, US Department of Commerce
- CA-1, US Department of Labor
- There are separate sections for both the employee and supervisor to fill out on each form
- Contact your RSM for assistance

## Accident Investigation

**Submission of Accident Forms**
- The original CD-137 shall be submitted to the NOAA Safety Office
- Your Original CA Forms shall be mailed directly to:
- 	**CCSI, L.P.**
**	****300 E. Royal Lane**
**	****Irving, Texas 75039**
**    ****Attn: James Gonzales (800) 743-2231, ext. 394**
**    ****Email: gonzaJ01@ccsholdings.com**
- Note: Send copies of all CA forms to the SECO

## The “Ten Commandments” of Safety

- Care for your workers as you would care for your family at home.
- Know the rules of safety that apply to the work you supervise.
- Anticipate the risks that may arise from changes in equipment or procedures.
- Encourage employees to discuss with you the hazards of their work.
- Follow through with recommendations and corrective actions.

## The “Ten Commandments” of Safety

- Set a good personal example.
- Investigate and analyze every accident.
- Cooperate with those in the organization who are concerned with workplace safety.
- Accident prevention reduces human suffering and loss.
- When in doubt, contact your Area Safety Representative or the SECO for guidance and assistance.

## Questions ??

**CHIEF ADMINISTRAIVE OFFICE**
**Safety and Environmental Compliance Office (SECO)**
**Tom Altvater** - NOAA Safety Director - (301) 713-2870 x132
**Ben Bond** - NOAA Safety Manager, Silver Spring - (301) 713-2870 x114
**Ron Mattox** - NOAA Safety Manager, Kansas City - (816) 426-7810
**Rhonda Carpenter** - NOAA Safety Manager, Boulder - (303) 497-3912
**Joe Duran** - NOAA Safety Manager, Seattle - (206) 526-6049