# Presentation: 516438

## NN/LM National Emergency Preparedness Project 

- NN/LM Greater Midwest Region RAC Meeting
- September 11, 2007

## Project Purpose

- Improve the NN/LM’s ability to respond to emergencies

## Planning Process

- NN/LM associate directors began joint planning in Year 1
- Workshop held in February 2007 to identify goals and components and to hear from experts
- NLM hired Dan Wilson (Univ. Virginia) to facilitate completion of the plan

**Notes:**
Plan is still a work in progress

## Five Major Components

- RML to RML buddy system
- Essential services to network members
- Web presence for planning and communication
- Training resources and modules
- Promotion of products, procedures, and activities for emergency preparedness

**Notes:**
Some overlap among components

## RML to RML Buddy System

- Provide communication and backup when one RML Office shut down
- GMR to be paired with Pacific Southwest Region (PSR) at UCLA
- Share contact information and procedures
- Standard set of procedures for DOCLINE coordinators during RML shut down

**Notes:**
Outcomes: 
RML’s  know backup procedures
DOCLINE coordinators know procedures

- US Power Grids

## Essential Services to Network Members - 1

- NN/LM Server to post network member emergency plans
- Configure “800” number to automatically transfer to buddy RML
- Document procedures to handle DOCLINE accounts of affected libraries

**Notes:**
This component is closely linked to the “Web presence” component

## Essential Services to Network Members - 2

- Printed information for network members about what knowledge-based and emergency information is available
- Field in DOCLINE to designate network members willing to serve as backups
- Online location to post status reports and request help

**Notes:**
Scope of printed information not yet defined

Outcomes:
RML’s better able to respond to emergencies
RML’s more prepared to help network members plan for emergencies
RML’s and network members will know how to get help from and report status to NN/LM

## Web Presence for Planning and Communication

- Post instructions for how DOCLINE accounts will be managed
- Post instructions for network members who provide backup information
- Post information about how to get help from RMLs during an emergency
- Create a toolkit to help network members prepare their own emergency plans

**Notes:**
Outcomes - same as for “essential services” component
RML’s better able to respond to emergencies
RML’s more prepared to help network members plan for emergencies
RML’s and network members will know how to get help from and report status to NN/LM

## Web Presence - Toolkit

- Examples of toolkit contents:
- Core emergency preparedness materials
- NN/LM-recommended planning template
- Resources for getting more help in planning, responding to, and recovering from emergencies
- Online stories from those who experiences emergencies first-hand

## Training Resources and Modules

- Train members to use “toolkit”
- Orient members on how to use Web site
- Provide instructions on use of recommended planning template
- Provide instructions on how to get and provide backup services among network member libraries during shut down

**Notes:**
Outcomes:
RMLs provide training on the resources
Network members will know how to use resources

## Promotion of products, procedures, and activities for emergency preparedness

- Promote tools, products, services, and resource links developed for NN/LM plan
- Develop promotional materials, publications, toolkits, and training activities for libraries and other partners
- Conduct exhibits and presentations
- Partner with Medical Library Association to encourage community involvement

**Notes:**
Other “partners” might include emergency response organizations, public health agencies, and other community organizations
Exhibits and presentations to raise awareness and develop relationships with organizations such as Red Cross or National Voluntary Organizations Active in Disasters (NVOAD)
Partner with MLA to encourage libraries to take a role in community preparedness and to communicate the role of libraries to organizations active in emergency response

Outcomes:
Network members will know about NN/LM emergency resources
RMLs report collaborations with organizations involved in preparedness

## Long-term Outcomes

- RMLs successfully back up buddy RMLs that shut down
- RMLs and Network members use communication services during emergencies
- Network members create emergency plans

## More Long-term Outcomes

- Network members get and provide backup during emergencies
- Community organizations and libraries are aware of NN/LM’s products and services
- Network members become involved in their communities’ emergency preparation

## Questions for Discussion

## Questions

- What barriers or problems do you face within your own institutions with regard to emergency preparedness (EP) planning?
- Which of these barriers do you think the GMR could help network members to overcome?

## Questions

- What knowledge gaps prevent network member librarians from participating more fully in EP planning?
- Which knowledge gaps should the GMR try to address?
- What types of resources would be useful to support network member learning needs?

## Questions	

- One idea for the cross-regional EP project is the concept of network member libraries serving as backups for each other. What do you see as the role for a backup library?  If your library was shut down, what type of services would you need?

## Questions

- Another idea from the cross-regional EP plan is to create and post a toolkit to help libraries in preparing for emergencies. What types of materials or resources should be included in the proposed EP toolkit?

## Questions

- We want to encourage libraries to have a community role in emergency preparedness planning and response.  What do libraries and librarians bring to the table that would be beneficial to community EP planning?