# Presentation: 488602

## Michelle Lujan Grisham, J.D.

**Michelle Lujan Grisham, J.D.**
**Secretary, Department of Health**

- Behavioral Health Services Division

## Behavioral Health Services Division

- New Mexico Department of Health
- Prevention Services

## Request For ProposalsSubstance Abuse Prevention Services

- State Fiscal Year  2007
- July 1, 2006 - June 30, 2007

## Legal Notice

- Sealed proposals from qualified private and public entities to provide alcohol, tobacco and other drug prevention services in New Mexico beginning July  1, 2006
- Total amount available for contracting is approximately $5,000,000.00
- All contracts awarded shall be subjected to the DOH general provisions

- Behavioral Health Services Division

## Accessibility Issues

- If you are a differently abled person and require assistance or auxiliary aid, (audio tapes, Braille, sign language interpretation, etc.) please contact Angela Carlton at the New Mexico Department of Health/Behavioral Health Services Division at 827-2654, TTY 1-800-659-8331 hearing operator 1-800-659-1779
- Web page at _[www.health.state.nm.us](http://www.health.state.nm.us/)_

- Behavioral Health Services Division

## Copies of RFP

- Alternative forms of RFP, e.g., audio tape must be requested by February 10, 2006
- Hard copies from Angela Carlton 1-505-827-2654
- Or write Angela Carlton at DOH/BHSD, 1190 Saint Francis Drive, Santa Fe, New Mexico 87502-6110
- Proposals are due end of business, March 10, 2006

- Behavioral Health Services Division

## RFP Schedule

- Legal Notice Issued			January 28, 2006
- Pre-Proposal Conference		February 10, 2006
- Deadline to Submit Questions		February 13, 2006
- Intent to Submit Proposal		February 13, 2006
- Response to Written Questions		February 15, 2006
- Submission of Proposals		March 10, 2006
- Proposal Review			March 13 - 17 2006
- Contract Finalization			April 10 - 24, 2006
- Notification of Outcome			May 1, 2006

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## A.	Intent to Submit 

- Offerors are requested to return by mail, hand delivery, or fax the “Intent to Submit a Proposal Form” (Appendix A) to Angela Carlton on or before February 13, 2006
- FAX: (505) 827-0097

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## B.	Submission of Proposal

**Three separately bound proposals in three-ring binders.  **
_**Original**_** must be clearly labeled.  **
**Proposals must be tabbed according to each program/age category and indexed in accordance with proposal requirements.**
**Each proposal must be typewritten in Times New Roman, 11 point font, on 8 1⁄2 x 11 white paper, single-spaced, and numbered sequentially from beginning to end.**
**Behavioral Health Services Division**
**Attention: Angela Carlton**
**Harold Runnels Building, 1190 St. Francis Drive**
**Suite N 3250, Room 3251**
**Santa Fe, New Mexico 87505-6110**

- Behavioral Health Services Division

## Deadline Is Close of Business Friday, March 10, 2006

- Original Must Be Marked “Original” and Contain Original Signatures

## C.	Notification of Outcome

- BHSD will notify each offeror of the outcome of the award process in writing by May 1, 2006.  However, this date may change due to the review and approval process.

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## D.	Confidentiality of Proposals

- The contents of all proposals are considered confidential and shall **not** be disclosed to competing offerors during the negotiation process

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## E.	Funding Availability

- Approximately $5,000,000.00 is available under this RFP.
- Contract awards are contingent upon funds appropriated by state and federal agencies.

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## E.	Funding Availability continued

- Funds are for alcohol, tobacco and other drug abuse (ATODA) prevention programs in New Mexico in accordance with the Substance Abuse Prevention and Treatment Block Grant (SAPT), the Governor’s Portion of Safe and Drug Free Schools and the State General Fund requirements.
- Funding amounts for contract awards will vary in range, based on the differing costs of implementing prevention service for universal, selective and indicated populations.

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## E.	Funding Availability continued

- Funds are for community-level implementation of the five-step Strategic Prevention Framework.
- The Framework includes Needs Assessment, Capacity, Planning, Implementation and Evaluation.
- This funding may not be used for treatment or DWI law enforcement activities.

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## F.	Term of Contract

- Funds are available fiscal year 2007 beginning July 1, 2006 through June 30, 2007.
- At the end of the state fiscal year, a contract amendment **may** be negotiated to reflect funding of services for the next fiscal year.

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## G.	Procurement Questions. . .

- Send your questions by the end of business
- February 13, 2006 to:
- Don Maestas
- Prevention Services Bureau
- Post Office Box 26110
- 1190 Saint Francis Drive Suite N3200
- Santa Fe, NM 87505-6110
- Fax to (505) 827-0097
- E-mail: donald.maestas@.state.nm.us

- Behavioral Health Services Division

## Responses to questions will be mailed out February 15, 2006 to all RFP recipients who submit an “Intent to  Submit a Proposal” form (Appendix A on or before February 13, 2006.

## H.	Penalties

-    The Procurement Code, Sections 13-1-23 through 13-1-199, NMSA 1978 imposes civil and criminal penalties for its violation.  In addition, the New Mexico criminal statues impose felony penalties for illegal bribes, gratuities and kickbacks.

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## I.	Clarification and Disclosure

-    Offerors submitting proposals may be afforded an opportunity for discussion and revision of proposals.  The content of any proposal shall not be disclosed to competing offerors during the negotiations process.

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## II. Requirements

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## A. Mission Statement

- The BHSD is dedicated to providing a comprehensive system of prevention services that are community driven, strategically focused, research based and culturally relevant to individuals, families and communities in New Mexico.  These services are designed to contribute to the health, safety and economic well being of people.

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## B.	Substance Abuse Prevention Definition

- ATOD abuse prevention is an active process that promotes the personal, physical and social well-being of individuals, families and communities to reinforce positive behaviors and healthy lifestyles and reduce the incidence and prevalence of ATOD use.

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## C.	Funding Availability

- C.	Funding Availability

- Approximately $5,000,000.00 will be competitively awarded to eligible entities.
- This funding is available through  the SAPT block grant, the Governor’s Portion of Safe and Drug Free Schools, and the State General Fund

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## D. Priorities For Services

- Four types of services will be purchased through
- This Request for Proposals:
- Coalition Programs and Synar Illegal Sales Reduction Effort (Synar regulations can be found in Appendix N).
- Evidence-Based Prevention programs for the parents and families of 0-6 year olds and Synar
- Evidence-Based Programs for Kindergarten through 6th Grade Youth and their Parents/Families and Synar
- Evidence-Based Prevention Programs for 12-17 Year Olds

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## D. Priorities For Services Continued

- Offerors may elect to submit a proposal on one or more types of services. While the nature and scope of these services are different, each is intended to further the directions of the BHSD in terms of enhancing the quality of services and increasing the likelihood of substantial outcomes and impact.

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## D. Priorities For Services Continued

- Community-wide impact on indicator
- Broad range of collaborators
- Problem focused planning model
- Addresses multiple intervening variables
- Sufficient capacity
- Leverages other initiatives

- Identification of several intermediate outcomes
- Identification of baseline and periodic indicators
- Readiness to act
- Low per capita prevention funding will receive additional points

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## The Strategic Prevention Framework and Evidence-based prevention programs, policies, and practices focus on changing community indicators

## Requirements:

- Profile of population needs, resources, and readiness to address the problems and gaps in service delivery
- Build capacity to address needs
- Develop a comprehensive Strategic Plan
- Implement evidence based prevention programs and infrastructure development activities
- Monitor and evaluate effectiveness

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## Eligible Offerors

- Community-based organizations
- Faith-based organizations
- Schools or universities
- Tribal entities
- Local governments
- Community coalitions
- Other public entities

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## Expectations

- Coalescing  community stakeholders
- Responsive planning
- Prioritizing needs
- Impacting indicators
- Employment of strategies and technology (possibly GIS)

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## Emphasis on High Risk Communities with:

- High alcohol outlet density
- High community tolerance
- High death rates
- High incidence of underage drinking and driving

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## Emphasis on High Risk Communities with:  (continued)

- High drug usage
- Easy access to drugs
- High incidence of alcohol related traffic crashes

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## Funding Considerations:

- Proposal quality
- Project size
- Coordination and leveraging of other local prevention initiatives that may contribute to the success of the described proposal

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## Problem Focused Planning Logic Model Worksheet (Appendix E)

- Usage patterns
- Circumstances
- Times and locations
- Norms
- Policies
- Risk and protective factors

- Community bonding
- Community polices
- Positive norms
- Improved enforcement
- Other short termed outcomes
- See Appendix J for more examples

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## Environmental Approaches

- Zoning Ordinances
- Establishment or modification of policies
- Enforcement or modification of laws
- Special event ordinances
- Zoning and planning efforts
- Alcohol merchant education
- Restricting social source

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## Strong Evaluation is required including attending a projected four meetings of the local evaluators. Active evaluation will also include extensive contact with the local evaluator during the assessment, capacity, and planning period of the grant

## Possible Programs Practices and Strategies

- Evidence-Based Prevention Practices (Appendix I)
- _[http://modelprograms.samhsa.gov](http://modelprograms.samhsa.gov/)_
- _[http://www.captus.gov](http://www.captus.gov/)_
- _[http://colorado.edu/cspv/blueprints/model/overview.html](http://colorado.edu/cspv/blueprints/model/overview.html)_

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- III. Proposal Narrative Format and Weighted Evaluation Factors

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## All Proposals shall be divided into three sections:

- All Proposals shall be divided into three sections:

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## Section 1: Forms & Assurances (no points)

- Cover sheets 1 & 2 (Appendix B)
- Statement of Assurances (Appendix D)
- Certification Regarding Environmental Tobacco Smoke (Appendix H)
- Proposal Check List (Appendix M)

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## Section II: Weighted Factors Total possible points (100) 

- Community Wide Assessment (15)
- Capacity (20)
- Community Planning (15)
- Approach, Program Description Method (15)
- Evaluation and Monitoring (15)
- Organizational Capacity (15)
- Budget Summary (5)

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## Section III: Attachments

- Memorandums of Agreement (Partners)
- Additional evaluation instruments
- Sample of evaluation (New offerors only)
- Current letters of reference
- Fiscal Audit

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## A.  Assessment (Weight: 15)

- _Statement of need_Define community to be served, provide needs assessment with identified priorities including substance use data and risk and protective factors. Data should be fresh (within two years)Address cultural and demographic characteristics identify gaps.

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## ii. Problem Focused Assessment

- County data (Appendix K)
- Local data available
- County usage data (Appendix K)
- Local usage data related to selected population include indicators which can be colleted over time
- Intervening variables, causal factors and risk and protective factors as they relate to usage

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## iii. Resource Scan

- Local assessment of all alcohol, tobacco, and other drug abuse prevention efforts

-   iv. _Service Population_
- Describe the population you have selected to serve, include your rational and verifiable statistics.

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##   v. Projected Outcomes 

- What specific changes do you expect in the short and long term which are logically related to your efforts?

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## B. Capacity  

- Weight: 20

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## i. Building Capacity

- Describe how you will build capacity in your community

- _ii. Current Capacity _

- Discuss relevant capacity: DWI Councils, Enforcing Underage Drinking Laws (CYFD) Drug Free Communities programs, Mothers Against Drunk Drivers etc.

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## iii. Key Stakeholders

- Identify key stakeholders who have agreed to participate in the initiative, how will they provide resources to further the intent of your proposal?

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## C. Approach, Program Description and Methodology

- Weight: 15

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## Goals, Measurable Objectives

- _Narrative and Logic Model_
- _Multiple Prevention Strategies_
- _Array of programs, policies and practices _
- _Environmental Strategies_
- _Management Plan_
- _Cultural Competency_
- _Evidenced Based Interventions_
- _Leveraged Services_
- _Memoranda of Agreement _

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## D. Performance Monitoring And Evaluation Methods

- Weight: 15

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## Offerors are required to allocate at least 15% and as much as 20% of their funding to evaluation

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## Environmental Strategies assessment including measures for process and immediate indicators for short, mid and long-term indicators. See Appendix J: Environmental Approaches to Substance Abuse Prevention

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## Process Monitoring

-  Minimum Data Set (MDS)
-  Program implementation
-  Quality of services and activities
-  Plan for collecting and reviewing data

- _i. Process & Outcome Evaluation Plan_

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## Immediate Outcome Evaluation and Performance Monitoring

- What are the expected changes?
- How will you collect, analyze, and     submit data?
- How will you measure outcome data?

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## Long-Term Outcome Evaluation and Performance Monitoring

- Describe the long-term outcomes you expect as a result of the proposed program.  Provide timeframes ranging from months to several years.

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## ii. Evaluation Management

-  Time
-  Resources
-  Responsibility
- - administering instrument
- - collecting data
- - analyzing data
- - quarterly reports
- - final evaluation reports

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## iii. Organizational Capacity/Can We Do It?

- Current BHSD Contractors
-   Quarterly reports
-   Monthly narratives
-   Other contractual compliance issues
- New Offerors
-   Sample evaluation
-   Outcome data

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## E. Organizational/Agency Capability

**Weight: 15**

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## i. Agency Policy 

- Mission philosophy and relationship with ATOD prevention efforts
- Written Policies:
-   Needs assessment
-   Prevention plan
-   Maintenance of prevention services
-   Delivery/activity records
-   Evaluation
-   Cultural competency

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## ii. Convening Stakeholders 

- Evidence of your organization’s ability to bring together community leadership. Provide a description of the project and your outcomes. What did you learn, and how will you bring together a broad and diverse group of strong partners to address the problem focus of this initiative?

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## iii. Organizational Management

- Provide Evidence of:
-   Management capability
-   Fiscal solvency
-   Internal management
-   Financial controls
-   Project accountability

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## iv. Organizational History

- Demonstrate accomplishment working with:
-   Schools
-   Faith communities
-   Law enforcement
-   Community Policymakers/Gatekeepers
-   Businesses
-   Native American communities

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## v. Monitor and Analyze

- Describe agency’s ability to implement,  monitor, analyze and report on activities

- _vi. Letters of Support_

- Submit three letters of reference and evidence of successful community mobilization, collaboration and knowledge

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## vii. General Provisions

- Department of Health General    Provisions Appendix I

- _viii. Service Delivery Personnel_
- Personnel competencies in:
- Experience and expertise, dedication to the project, knowledge of prevention, certification plan, salary, etc.

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## ix. Prevention Standards

- Tell us when your agency adopted prevention standards. If your organization does not currently have prevention standards, describe the process you will employ to insure inclusion of prevention standards

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## x. TANF and NM Welfare to Work

- How will you work with TANF and NM Welfare to Work  contractors to train and employ TANF recipients who are seeking employment opportunities

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## F. Budget Summary

**Weight 5**

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## Complete Appendix C and a separate narrative justification sheet to explain expenditures.  Include evaluation costs (15% to 20% of project budget for local evaluation) no more than 8% for indirect costs.

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## Appendices

- Appendix A: Intent to Submit
- Appendix B: Cover Sheet 1 & 2
- Appendix C: Budget Forms
- Appendix D: Statement of Assurances
- Appendix E: Problem Focused Planning Logic Model Work Sheet
- Appendix F:General Provisions and Contract Language

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## Appendices Continued

- Appendix G: Comprehensive Behavioral Health Services Standards
- Appendix H: Environmental Tobacco Smoke (Pro Children Act 1994)
- Appendix I: Evidence-Based Prevention Practices
- Appendix J: Environmental Strategies Compendium

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## Appendices Continued

- Appendix K:  New Mexico Epi Profile
- Appendix L: New Mexico State Strategic Plan
- Appendix M: Proposal Check List
- Appendix N: Synar Regulations

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## Slide 75

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