# Presentation: 671874

## Working with

- Redistricting Summary Data
- (Public Law 94-171)
- on CD-ROM

**Notes:**
The Redistricting Summary Data will be released first on American Fact Finder (a data access tool on our web site). It will be followed by a release on CD-ROM. Once all states are released, the same state-by-state data will be made available on DVD. 

Today we will discuss how to install the CD-ROM and how to maneuver  through the data on the disc.

This presentation has been designed to introduce the product and the screens to the data user. It will lead you through installation and show how to drill down through the screens to get the information. The purpose of this exercise is to have you become familiar with the disc format.

2000DemoDisc3_7.ppt

## Slide 2

## Insert CD-ROM 

- Insert CD-ROM

- Click CD Drive

**Notes:**
The first step is to insert the disc. Look for the following:
Icon of My Computer on the desktop. 
Select the CD-ROM disc.

## Selecting Documentation will provide you with Public Law 94-171 Technical Documentation that can be printed

**Notes:**
What you will see when you insert the disc is five buttons that you can select. You can select Install, Documentation, About this CD, Browse this CD and Launch. We will start with Documentation and come back to Install.  Selecting Documentation will provide you with Public Law 94-171 Technical Documentation that is in PDF format and can be printed and used as reference.

## Selecting About this CD will tell you about the CD-ROM and lead you to Dress Rehearsal and P.L. Program

**Notes:**
Selecting About This CD will lead you to information about the CD-ROM. 

You can see that there are additional buttons for Dress Rehearsal and P.L. Program. Clicking on Dress Rehearsal will give you some information about this activity, in which the Census Bureau tested various operations prior to taking Census 2000.

## Selecting P.L. Program

- will lead you to information about
- P.L. 94-171 Program

**Notes:**
The other selection is P.L. Program. Selecting P.L. Program will lead you to information about the P.L. 94-171 Redistricting Program.

## Selecting Browse this CD will show you the actual files that make up this program

**Notes:**
The fourth choice or button on the CD is Browse this CD. Selecting this button will show you the actual files that are included on this disc.

## Selecting Launch will bring up the Public Law Redistricting Data

**Notes:**
Your fifth choice is to Launch. When you select Launch it will bring up the Public Law Redistricting data.

But first, we have to install the CD-ROM.

## Select Install

- Click to Install

**Notes:**
Let’s go back to Install, your first selection. Select Install. Notice that when you select Install the button will be highlighted. Along with that highlight you will get highlighted instruction that will prompt “Click to install the software”.

## Click P.L. 94-171 Software

**Notes:**
You can now select to install the P.L. 94-171 Software or the Acrobat Reader which you will need to read the technical documentation. Most users already have Adobe Acrobat on their machines.

Let’s choose Select P.L. 94-171 Software.

## Select OK

**Notes:**
At this point a notice will pop up giving instruction. Select OK and continue.

## Copying Files

**Notes:**
The following are some of the screens that you will see while going through the install process.

## Select OK

**Notes:**
You will always be prompted. As in this example either select OK or Exit Setup.

## Click button to install

**Notes:**
You are at the actual installation. Click button to install.

## Click Continue

**Notes:**
Follow the prompts. Either Continue or Cancel.

## Slide 16

**Notes:**
The next couple of slides show the screens that the user will be seeing as the process is finishing.

## Slide 17

## Slide 18

## Click OK

**Notes:**
At this point you will receive a message that says the Disc Setup was completed successfully. Click OK. Once the setup has been completed you will be returned to the Install screen.

## Click Home

**Notes:**
When you have been returned to the Install screen you can select Exit to exit the disc, or select Home to return to the main menu.

Let’s return to the Main Menu then by clicking Home.

## Click Launch to begin using the data

**Notes:**
You are now sitting at the main menu. You may launch the information directly from the disc. Click Launch to begin using the data. 

## Screen is set up like file folders

- with identifying tabs

**Notes:**
We will be using the default file, California.  This screen shows the various levels of geography on the file including Congressional Districts, various State Legislative Districts, and then Census Statistical Areas, such as, Census Tract and Block.

The files are setup like files in a filing cabinet.

Let’s pick the first geographic summary level - Congressional District - and Click on Show Data.

## Slide 23

**Notes:**
The first screen that comes up is a geographic comparison table. The geographic comparison tables present comparable information for similar geographic areas, for example, all counties within a state, all census tracts within a county, etc. (The Dress Rehearsal only covered a part of California; we only have data for Congressional District 05 and parts of Congressional Districts 03 and 11.)

This table shows the total population, the population in the 6 OMB race groups, the population that checked two or more races, and the Hispanic or Latino population.

## A

- C

- 266
- 17
- 30
- 43
- 0
- _+ 56_
- 412
- _+ 17_
- 429

- Total of One Race Only

- Plus Two or More Race

- Equals the Total Population

- B

**Notes:**
The total population count in column (C) is a summary of the one race alone categories (A) plus the two or more races (B), (column10). It does not include the Hispanic/Latino Population category (column 11), because Hispanic/Latino may be of any race.

Click on More Detail to see additional data items for the highlighted geographic area.

## Select Detailed Tables

**Notes:**
On this screen you have three choices or three folders. A Quick Table which is displayed on the screen , Detailed Tables and Geographic Identifiers.
Select Detailed Tables...

## Covers PL1, PL2, PL3 and PL4

**Notes:**
The Detailed Tables include the 4 data tables on the disc.

PL1. Race (71 data cells)
PL3. Race for the population 18 years and over (71)

PL2.  Hispanic or Latino, and NOT Hispanic or Latino by race (73)
PL4.  Hispanic or Latino, and NOT Hispanic or Latino by race for the 	 	population 18 years and over (73).

NOTE: You can scroll down to see all four tables for this geographic area. The Redistricting Data does not show information on race alone or in combination. These totals would need to be calculated.

## Congressional District  03 (pt.)

- Exit or discontinue

**Notes:**
You can exit or discontinue using the data by clicking on the (X) in the right hand corner. 

## Call our Customer Services Staff at 

**301-457-4100**
- or call the Toll-free number
**888-249-7295** (Orders Only)
- Customer Services is open from 8:30 - 4:30 Eastern Standard Time and closed 11:00 - 11:45 Wednesday. Customer Services is also closed intermittently on Thursdays from 11:00 - 11:45.
-  Direct any questions about these products to: **Webmaster@Census.GOV.**

- HOW TO ORDER THE CD-ROM

**Notes:**
You can order the CD-ROM or DVD from our Census Bureau Customer Service Center via the telephone at 301-457-4100.

Orders may be placed in several ways: 
•via the Internet, by selecting the "BUY" button following the product description (all CD-ROMs and other selected products only)
•via FAX to our toll-free number, 888-249-7295(Orders Only) inquiry faxes should be sent to 301-457-4714 
•via telephone to our customer services staff at 301-457-4100. Customer Services is open from 8:30 - 4:30 Eastern Standard Time and closed 11:00 - 11:45 Wednesday. Customer Services is also closed intermittently on Thursdays from 11:00 - 11:45.
 Direct any questions about these products to: Webmaster@Census.GOV.
 Source: U. S. Census Bureau, Customer Services Center