# Presentation: 689981

## Tenant Users Group Meeting (TUG)

**01/24/2008**

## Agenda

- Modernization Update (Junior Logan)
- IAQ Meetings/Move Meetings (Gay Bindocci)
- Ceiling Leaks (Ken Tunney)
- CASHE Update (Gary Peacock)
- Cost Of Running The Interior Complex (Gary Peacock)
- Integrated Pest Management (Gary Peacock)
- Rules For Exhibits & Displays (Gary Peacock)
- Transit Subsidy Update (Dante Jeffries)
- Turnstiles Update (Anakarym Medina)
- Security Update/Shelter-In-Place (Anakarym Media)

## Modernization Update

**Junior Logan**
**Telecom Coordinator **
**501-8602**

## Modernization Update

- Work Progress:
- Gymnasium complete
- 7th floor to 4th floor—Painted & carpeted
- 3rd floor—Painted & carpeting in progress
- 2nd floor, 1st floor, Basement—Work ongoing.
- New snack bar construction in progress. Due for completion 04/08.

## Modernization Update

- Phase 3 Moves:
- Relocation into Wing 4 scheduled to start 04/08.
- Space assignments complete and the remaining groups are being advised of their space.
- Health Centre will be relocated to the North Penthouse.
- Credit Union relocated to the basement where the Office Eagle was formerly located.

## Modernization Update

- Upcoming Wing 3 Work:
- Cafeteria closes for renovation. Two snack bars will be in operation.
- New health center will be on the 2nd floor main hall way.
- Post office and IDRA store to be located in the current cafeteria space.
- Other:
- Additional exit way in the Auditorium is under construction.

## Modernization Update

**Junior Logan **
**Telecom Coordinator**
**501-8602**

## IAQ Meetings/Move Meetings

**Gay Bindocci**
**Sustainability Coordinator **
**208-3919**

## IAQ Meetings/Move Meetings

- IAQ Meetings:
- Purpose: Address occupant issues and concerns
- Open to all occupants of MIB Complex
- Meets 1st Monday of each month  -
- Next meeting: February 4, 2:00-3:00 in Modernization Conference Room (2529)
- Move Meetings:
- Purpose: Provide information on upcoming moves
- Meets monthly  -   weekly
- Next meeting: February 21
- Open to office/bureau points of contact
- Locations vary

## IAQ Meetings/Move Meetings

**Gay Bindocci**
**Sustainability Coordinator **
**208-3919**

## 	Ceiling Leaks

**Ken Tunney**
**Assistant Building Manager**
**208-7560**

## Ceiling Leaks

- Report to Building Manager’s Office via telephone or email
- Types – usually a roofing leak but may be from another cause
- Actions to correct the problem include:
- Identifying the source of the problem (often difficult)
- Obtain estimates from roofing contractor

## Ceiling Leaks

- Initiate purchase order
- Schedule the repair work
- Verify that the work has corrected the problem
- Repeat the acquisition process to have cosmetic repairs performed

## 	Ceiling Leaks

**Ken Tunney**
**Assistant Building Manager**
**208-7560**

## 	Compliance Audit—Safety, Health, and Environmental (CASHE) Update

**Gary Peacock**
**Building Manager**
**208-7560**

## CASHE Update

- Currently, more than 74 percent of all Findings and more than 85 percent of all Action Items have been corrected.
- Completed work to establish and implement a written Electrical Safety Plan.
- Current work is focusing on some of the major activities such as relocating the diesel fuel tank at the SIB, eliminating tripping hazards in the MIB north garages near the new egress stairways, fabricating and installing OSHA-compliant guards on rotating equipment.

## CASHE Update

- Per GSA, two Findings in the safety category will not be corrected.  These Findings are related to handrail height which, for historic reasons, will not be modified.
- We have scheduled a follow-up audit for August 2008.  The same inspection team that performed the original audit (i.e., BLM and its contractor, Aarcher, Inc.) will return for the follow-up audit.

## 	Cost Of Running The Interior Complex

**Gary Peacock**
**Building Manager**

## What Does It Cost?

- Budget amount (annual)
- Costs unknown to use during the budget cycle (weather, price increases)
- Unknown costs this year alone include $180 thousand for increases in electric charges and $200 thousand for water
- Cleaning – almost $21⁄2 million each year
- Energy – FY 07, $2,732,309.00

## 	Integrated Pest Management

**Gary Peacock**
**Building Manager**
**208-7560**

## Integrated Pest Management

- Implemented by GSA throughout the NCR in 1988.
- Includes elimination of food, water, and shelter for pests, and improving sanitation.
- Trash dumpsters are self-contained devices.
- Building envelopes – ongoing efforts to identify and seal openings.

## Integrated Pest Management

- The dramatic decrease in the use of pesticides results in a healthier environment for occupants and visitors.
- Pesticides are used very sparingly now, and only in cracks or seams.
- In an effective pest-control program, sanitation is far more important than the type or application of pesticides.

## Integrated Pest Management

- _Do not_ expect routine spraying.  Pesticides do not produce an invisible shield around a workplace.
- _Do_ expect a higher quality of service from our pest-control contractor than existed before the implementation of GSA’s Integrated Pest Management program.

## Integrated Pest Management

- To report a pest problem, contact the Building Manager’s office on 208-7560 or via email to _[FACILS@nbc.gov](mailto:FACILS@nbc.gov)_
- Normally, the pest-control contractor is in our buildings each Monday to address our concerns.
- Our staff will respond to urgent requests.

## Rules For Exhibits & Displays

**Gary Peacock**
**Building Manager**
**208-7560**

## Exhibits & Displays

- POC is Harry Colclough (208-7560).
- Requests must be submitted in writing and include basic details
- Type and subject of display
- Period (start and end) on display
- Location(s) requested
- Additional support requested (e.g., tables, easels, sign holders, etc.)

## Questions Or Concerns?

- Contact the Building Manager’s Office on 208-7560.
- Visit our web page:
- 	       www.nbc.gov/facilities

## 	Transit Subsidy Update

**Dante Jeffries**
**OS/NBC Transit Subsidy Coordinator**
**208-7182**

## Transit Subsidy Program

**Subsidy increase:  **From $110.00 to $115.00 per month effective January 1, 2008.  All qualified employees will receive a retroactive subsidy of up to $15.00 during the quarterly distribution on March 12, 2008 (makeup day March 19, 2008).
- * Beginning April 1, 2008, Smart Benefits participants will be able to download monthly benefits (including increase) at the Metro station kiosks.
- Qualified Participants must:
-  Incur qualifying expenses of $115.00 per month or more.
-  Complete a new **“Transportation Subsidy Increase Request Form” **and**   “Transit Subsidy Commuting Expense Worksheet****”**.
-  Submit completed forms to the Bureau or Office Coordinator NLT **February 22, 2008.**
-  **Transit Subsidy Commuting Expense Worksheet:  **This worksheet will also be required when submitting new or revised Transportation Subsidy Applications.** **
**Reminder:  Be familiar with Transit Subsidy Program Policies and Procedures                         **
-  Future requirements will include recertification and possibly training.
**Questions or Additional Info:**
- Contact your Bureau/Office Transit Coordinator or visit the Transportation Subsidy link at:
- 	http://www.nbc.gov/facilities/transportation_subsidy.html

## 	Transit Subsidy Update

**Dante Jeffries**
**OS/NBC Transit Subsidy Coordinator**
**208-7182**

## 	Turnstiles Update

**Anakarym Medina**
**208-5410**

## Turnstiles

## More Info Please... 5 W’s

_**Who?**_ Manufacturer: Perey Turnstiles, Inc.
_**What?**_ They are a handicap accessible, removable turnstile that is integrated with the fire alarm system & preserves the historical look of the MIB.
_**When?**_** **They are ready to be installation and will take 2 or 3 days once an installation date has been determined.
_**Where?**_ Designated locations will be at both ends of the MIB; C & E Street Lobbies
_**Why?**_ To assist the officers in managing heavy pedestrian traffic so that they may focus on guests & visitors and to deter unauthorized individuals from entering the building.

## 	Security Update/Shelter-In-Place

**Anakarym Medina**
**208-2410**

## Why Shelter-In-Place?

- To ensure your safety
- To keep occupants in the workplace until an evacuation can be executed
- To lessen a person’s exposure, or chance of exposure, to injury
- To account for and inform everyone at one time / collectively.

## How Will I Know To SIP?

- The Public Address System

- Wing/Sector Wardens & Team Leaders

- Electronic Notification

**A determination will be made by emergency personnel in the building after the threat or risk has been assessed as to whether or not sheltering in place is necessary.**

## I Should...

- Stop work
- Secure all classified material
- Gather your belongings
- Close windows, doors & transoms
- Secure air-conditioning units
- Get with your buddy (if applicable)
- Report to SIP area
- Don’t block exits
- Keep the aisles clear
- Remain calm and listen
- Follow instructions (given over the PA system or megaphone)
- React quickly
- Remain quiet and listen for  further instructions once in the SIP area.
- Seek medical attention if necessary

## Additional Information

- If you are in need of a buddy, evacuation chair training, or pagers for the hearing impaired please contact Harry Colclough in Facilities at 208-5288.
- Wallet size cards detailing shelter-in-place and evacuation procedures are available in the Security Office.

## 	Security Update/Shelter-In-Place

**Anakarym Medina**
**208-2410**

## Questions And Answers

**Thanks  for coming!**
**The Next Tenant User’s Group (TUG) Meeting Will Be Held:**
**March 27****th**** 2008**
**10:00 a.m.-11:00 a.m.**
**Rachel Carson Room**