# Presentation: 210474

## Financial Management 

- Financial Management
- Line Of Business
- FY 2006 Kick-Off Meeting

**February 8, 2006**

## Agenda

| Welcome & Opening Remarks | Danny Werfel, OMB
 |
| --- | --- |
| FMLOB Current State | John Sindelar, GSA
Danny Werfel, OMB
Dan Harris, Department of Education
 |
| FMLOB FY2006 Work Streams Overview | Mary Mitchell, GSA
 |
| FMLOB Governance & Organization | Mary Mitchell, GSA
 |
| FMLOB Task Groups
Performance Measures Work Stream Overview
Migration Planning Work Stream Overview
Common Government Accounting Code Work Stream Overview
Business Process Work Stream Overview | 
Adam Goldberg, OMB
David Alekson, OMB
Hans Heidenreich, OMB

Hans Heidenreich, OMB
 |
| Next Steps and Q&A | Mary Mitchell, GSA
 |

## Outcomes

- By the end of this meeting, the group should understand the following:
- The updated FMLOB vision, goals, and framework
- The FMLOB work streams, deliverables, and timelines
- The FMLOB overall organizational structure and task groups and their roles and responsibilities

## FMLOB Vision and Goals

| Vision and Goals |  |
| --- | --- |
| Vision | To improve the cost, quality, and performance of financial management (FM) systems by leveraging shared services solutions and implementing other government-wide reforms that foster efficiencies in Federal financial operations. |
| Goals | Provide timely and accurate data available for decision-making;
Facilitate stronger internal controls that ensure integrity in accounting and other stewardship activities;
Reduce costs by providing a competitive alternative for agencies to acquire, develop, implement, and operate financial management systems through shared services solutions;
Standardize systems, business processes and data elements; and
Provide for seamless data exchange between and among Federal agencies by implementing a common language and structure for financial information and system interfaces. |

**FMLOB Vision and Goals**

## FMLOB/FSIO Recent Developments

- On December 16, 2005 Linda Combs, Controller, OMB, released a memo addressing the following key changes for the Financial Management Line of Business and the Financial Systems Integration Office:

- FMLOB vision and goals
- Critical milestones for achieving vision and goals
- FMLOB governance structure
- JFMIP realignment status
- Agency expectations

## FMLOB Vision Framework

## FMLOB Value Proposition

*Possible FMLOB Benefits Include:*
- Increased ability to focus on analytics and management instead of transactional system coordination
- Reduced licensing and integration costs
- Reduced operations and maintenance costs through combined services
- Reuse of hardware, software and infrastructure
- Broader agency choices for obtaining services
- More standardized operations across bureaus and agencies
*Active Participation in the FMLOB Gives Your Agency:*
- Decision making ability in a process that will impact your agency
- Assurance that your agency’s needs are considered in the development of final standards and migration policies
- Insight that can influence your long-term financial systems planning
- Access to important information early in the process

## Agency Roles and Responsibilities

_**Role: **_
-    Be an active participant in FMLOB FY06 activities
_**  **__**Responsibilities:**_
- Provide subject matter experts that meet requirements specified in work streams
- Sign Memorandum of understanding between your agency and GSA
- Provide requested funding contribution outlined in the MOU
- Respond in a timely manner to requests for data and/or review of work products

_**Role: **_
-    Task Group Leader
_**Responsibilities:**_
- Provide day-to-day management of task group tasks
- Ensure tasks are completed on schedule
- Manage meeting schedule and track attendance
- Plan and oversee task group meetings
- Manage communications across the group
- Attend task group leader meetings
- Report status to CFOC Transformation Lead

**Partner Agency**

**Task Group Chair**

_**Role: **_
-   Be an active contributor to task group activities
_**Responsibilities:**_
- Attend and actively participate in all task group meetings
- Ensure agency decision makers are aware of project status and key issues impacting your agency
- Ensure SMEs attend task group meetings when needed
- Provide agency documentation or other relevant information when needed

**Agency Representatives**

*Note: Contractor Support will be dedicated to each task group.*

## FMLOB FY 2006 Work Streams

**Performance Measures**

**Migration Planning Guidance**

**Business Processes**

**Common Government Accounting Code**

**Develop guidance for shared services centers and agencies migrating to a shared service center. Guidance will address COE menu of services, rules of engagement, public vs. private solution comparison, SLA templates, migration risk areas, etc.**

**Develop a series of measures (i.e. cost, quality, timeliness) to assess the major service areas offered by a financial services organization (e.g. Center of Excellence).**

**Develop a common government accounting code structure, including an applicable set of definitions, which all federal agencies’ new financial management systems must adhere.**

**Develop a standard set of business practices for core financial management functions (funds, payments, receipts, reporting) to be adopted by all federal agencies.**

**Work Stream**

**Project Description**

## High-Level FMLOB Timeline

**High-Level FMLOB Timeline**

**Jan 2006**

**Feb 2006**

**Mar 2006**

**Apr 2006**

**May 2006**

**Jun 2006**

**Jul 2006**

- FMLOB Planning

- Monitor and Communicate LoB Progress/Status

**Kick-Off **
**2/8**

- Develop Performance Measures

**Aug 2006**

**Sep 2006**

- Develop Migration Guidance

- Standardize Business Processes

- Develop Common Government Accounting Code

**Draft Measures Completed 3/3**

**Final Measures Completed 3/31**

**Final Guidance/ Templates Released 3/31**

**Standard Processes Draft Completed 3/31**

**Data Objects/ Process Models Draft Completed 7/07**

**Standard Processes Final Completed 9/30**

- Project Plan Completed 1/26

- CGAC Transition Report Completed 9/29

- Sponsor Vision Report Completed 4/13

- Final CGAC Elements Definition Completed 6/15

- Straw man CGAC Completed 4/13

- CGAC Project Findings Briefing Delivered 9/29

## FMLOB PMO Structure

**BPTG – Business Process Task Group**
- Standardization of core business processes (Funds, Receipts, Payments, and Reporting)
**CGACTG ****– ****Common Government Accounting Code**** Task Group**
-  Development of common government accounting code

**FMLOB PMO Structure**

**FMLOB PMO**

**CGACTG**

**BPTG**

**Performance **
**Measures**
- (Review Only)

**FTG**

**RTG**

**PTG**

**RPTG**

**Migration **
**Planning**
- (Review Only)

**FSIO Oversight **
**Team**

**CFO Community **
**Outreach**

**Software Performance/**
**Functionality**

## Task Group Skill Sets

_**Business Process Task Group (BPTG) Skill Set:**_
- Knowledge of:
- Financial management business processes
- Cash management and debt management
- Financial reporting
- Agency FM Program
- Various types of funds (i.e. revolving, appropriated, trust, etc.)

_**Common Government Accounting Code Task Group (CGACTG) Skill Set:**_
- Experience and Expertise in:
- Implementing government accounting systems
- Implementing a common Agency-wide accounting code structure
- Implementing financial systems with defined common accounting code
- Financial reporting

## Performance Measures Work Stream

- Measures will address the major service areas offered by a financial service organization (e.g. Center of Excellence).
- For each measure, identify corresponding benchmarks for equivalent services (either internal or outsourced) offered by public or private organizations.
- In order to compare performance across the Federal government, it must be possible to normalize the measures (e.g. cost per transaction, cycle-time).

***Project Description:*** Develop a series of measures (i.e. cost, quality, timeliness) to assess the performance of those services.

## Performance Measures Timeline

**Jan 2006**

**Feb 2006**

**Mar 2006**

**Research Performance **
**Metrics**

**Develop Draft **
**Performance **
**Metrics**

- Conduct Review Mtg.
- 3/14

- #1 Draft Measures Complete
- 3/3

**Finalize **
**Performance **
**Measures**

- #2 Draft Measures Complete
- 3/17

- Final Measures Complete
- 3/31

**Preliminary **
**Research/**
**Data Gathering**

## Migration Planning Work Stream

- Menu of services offered by COEs
- Project plan templates
- Service level agreement templates
- Rules of engagement (i.e. relevant contractual and competitive criteria involved in migration)
- Due diligence checklist (clarified and updated)
- Comparison of approaches on public vs. private solutions
- Migration risk areas (interfaces, data conversion and clean up, testing, financial reporting, change to business processes)
- Human capital planning

***Project Description:*** Develop guidance for shared service centers and agencies migrating to a shared service center.  The guidance will address:

## Migration Planning Work Stream

**Jan 2006**

**Feb 2006**

**Mar 2006**

**Gather**
**Best Practices**

**                               ****Develop Draft Migration Policies**

**Develop Draft Planning **
**Tools & Templates**

**Finalize Migration **
**Planning Guide**

*Competition Guidance Development Underway*

- Draft Policies Complete 3/3

**CFOC Review 3/8**

- Migration Guidance Completed  3/31

- Draft Templates Complete 3/3

## Common Government Accounting Code Work Stream

- Include standardization of such items as Treasury Account Symbol/ Treasury Account Funds Symbol; Internal fund code; Budget fiscal year; Accounting quarter and month; Program; Organization; Project; Activity; Cost Center; Object Class; and Budget function (and sub function code).

***Project Description:*** Develop a common government accounting code structure, including an applicable set of definitions, which all federal agencies’ new financial management systems must adhere.

**Common Government Accounting Code Work Stream**

## Common Government Accounting Code Work Stream

*Federal Accounting Code*

**Common Government Accounting Code Work Stream**

## Common Government Accounting Code Work Stream

**Jan 2006**

**Feb 2006**

**Mar 2006**

**Apr 2006**

**May 2006**

**Jun 2006**

**Jul 2006**

**Aug 2006**

**Sep 2006**

**Project **
**Initiation**

**Develop CGAC **
**Straw man**

**CGAC **
**Validation**

**Produce CGAC **
**Exposure Draft **

- CGAC Transition
- Report &
- Final Briefing 9/30

- Final CGAC
- Structure Completed
- 9/14

- CGAC Vision Report Completed 4/13
- (CGAC elements)

- Project Plan Completed
- 1/26

- Conduct Sponsor Workshop
- 2/21

- Conduct Program Agency
- Workshop
- 4/15

- Conduct Vendor
- Integrator
- Workshop
- 4/15

- Conduct COE
- SSP
- Workshop
- 4/15

## Business Process Work Stream

- Sequenced activities for core business processes
- Data objects participating in a business activity
- Relationships among the objects as they exist in the actual business activities
- Data elements and definitions stored about these objects
- Business rules governing these objects

***Project Description:*** Develop a standard set of business practices for core financial management functions (funds, payments, receipts, reporting) to be adopted by all federal agencies.  The document/model will include:

## Business Process Work Stream

**Jan 2006**

**Feb 2006**

**Mar 2006**

**Apr 2006**

**May 2006**

**Jun 2006**

**Jul 2006**

**Aug 2006**

**Sep 2006**

- Business Process
- Decomposition
***(COE Sessions)***

- Draft Processes
- Complete (4/11)

- Business Process
***Agency Review ***
***Sessions***

- Updated Draft Processes
- Complete (5/16)

- Data Object Def./
- Process Modeling
***(COE Sessions)***

- Draft Data Objects/
- Process Models
- Complete (7/21)

- Data Object/
- Process Model
***Agency Review ***
***Sessions***

- Biz Processes/
- Data Objects/
- Process Models Complete
- (9/29)

- Finalize
- Work Products

- Updated Draft Objects/
- Process Models
- Complete 8/25

## Immediate Next Steps

- Send task participant contact information for each task group to FMLOB PMO by February 15, 2006.
- Agencies provide any documents you want considered in the “straw man” (such as detailed business process definitions) by February 15, 2006.
- Develop task group meeting schedule by close of business February 15, 2006.

## Questions & Answers 

**Questions & Answers **

## Contact Information

| Name (Agency) | FM LOB Role | Phone | Email |
| --- | --- | --- | --- |
| Dan Harris, Dept. of Education | FSIO Oversight Team Lead | 202-401-0896 | Danny.harris@ed.gov  |
| John Sindelar, GSA | Managing Partner | 202-501-8880  | john.sindelar@gsa.gov  |
| Danny Werfel, OMB | Executive Sponsor | 202-395-3895 | Daniel_I._Werfel@omb.eop.gov  |
| David Alekson, OMB | Migration Planning Contact | 202-395-5642 | David_W._Alekson@omb.eop.gov  |
| Adam Goldberg, OMB | Performance Measures Contact | 202-395-7853 | Agoldberg@omb.eop.gov  |
| Hans Heidenreich, OMB | Business Process/ Common Govt.-wide Accounting Code Contact | 202-395-5048  | Hans_E._Heidenreich@omb.eop.gov  |
| Mary Mitchell, GSA | FSIO Executive Director & FMLOB Project Manager  | 202-501-0202  | mary.mitchell@gsa.gov  |
| Keith Thurston, GSA | FMLOB PMO | 202-501-3175  | keith.thurston@gsa.gov  |
| Doris Chew, GSA | FSIO Acting Director | 202-219-0528  | doris.chew@gsa.gov  |
| Duane Whitt, LMI | Contractor Support | 703-917-7563 | dwhitt@lmi.org  |
| Donald Thomas, SRA Touchstone | Contractor Support | 202-339-0280 | Donald_thomas@sra.com |
| Autumn Jones, SRA Touchstone | Contractor Support | 202-339-0299 | Autumn_Jones@sra.com  |