# Presentation: 177129

## MTAC

_*Workgroup 100*_
- Seamless Acceptance for MLOCR Environment

_***Co-chairs***_
***Industry – Jay Gillotte***
***USPS – Pritha Mehra***

## Phase One Electronic Documentation & Postage
Generated Mail.dat at MLOCR using BBH software
Mail.dat files loaded into PostalOne! test environment
Identified PostalOne! enhancements 
Qualification Report and Postage Statement presentation
Handle affixed postage
Generate FCM postage statement from Mail.dat
Identified Mail.dat spec enhancements
Vendors preparing software to generate mail.dat files

Phase Two
Simplify acceptance/verification
Pilot in PSI, Prudential

- Generated Mail.dat at MLOCR using BBH software
- Mail.dat files loaded into *PostalOne!* test environment
- Identified *PostalOne!* enhancements
- Qualification Report and Postage Statement presentation
- Handle affixed postage
- Generate FCM postage statement from Mail.dat
- Identified Mail.dat spec enhancements
- Vendors preparing software to generate mail.dat files
- Phase Two
- Simplify acceptance/verification
- Pilot in PSI, Prudential

*Workgroup Approach*

## Definition
Seamless Acceptance & Verification Process Proof of Concept will determine the feasibility of automating aspects of the Business Mail Entry (BME) acceptance and verification process.
Scope
Establish process to communicate electronic documentation from mailers processing equipment directly to USPS
Establish a process to generate electronic postage statements from the electronic documentation
Establish a process to verify mail from electronic documentation and postage
Determine which verification activities can be automated (such as piece count verification) based on technological capabilities
Define an approach to simplified acceptance/verification 

**Seamless Acceptance & Verification Process Proof ****of Concept **will determine the feasibility of automating aspects of the Business Mail Entry (BME) acceptance and verification process.
- Scope
- Establish process to communicate electronic documentation from mailers processing equipment directly to USPS
- Establish a process to generate electronic postage statements from the electronic documentation
- Establish a process to verify mail from electronic documentation and postage
- Determine which verification activities can be automated (such as piece count verification) based on technological capabilities
- Define an approach to simplified acceptance/verification

*Seamless Acceptance Pilot Scope*

## Simplify Acceptance/Verification

- Piece Count
- Presort
- Automation
- Barcode Quality
- Gaps
- Address Accuracy
- Physical Characteristics
- Weight
- Sufficient Postage
- Non-Automation Pieces

*Simplify Acceptance/Verification*

## Example of Automated Verification: Piece Count

- Preferably use 4-State barcode or PLANET/POSTNET to uniquely identify mail piece
- 4 State Barcode provides greater revenue assurance
- Mailers submit electronic mail documentation
- Mailers induct their mailings into the USPS mailstream
- USPS runs test mail on MERLIN to establish control data
- USPS receives automated equipment mail processing scans
- USPS reconciles USPS scans against expected processing scans, mailer’s documentation & MERLIN control data
- Un-manifested detection

*Example of Automated Verification: Piece Count*

## Verify presort level in manifest
Logical Trays have correct mailpiece presort level
E.G., 5-Digit Tray has only 22055
Linked processing operation code to presort level 
Ensure minimum quantities for rate
Review confirm scans to discern patterns 
Verify letters claiming 5-Digit 
Verify letters claiming 3-Digit
Verify letters claiming Automation AADC
Verify letters claiming Automation Mixed AADC

- Logical Trays have correct mailpiece presort level
- E.G., 5-Digit Tray has only 22055
- Linked processing operation code to presort level
- Ensure minimum quantities for rate
- Review confirm scans to discern patterns
- Verify letters claiming 5-Digit
- Verify letters claiming 3-Digit
- Verify letters claiming Automation AADC
- Verify letters claiming Automation Mixed AADC

*Example of Automated Verification: Presort*

## Example of Automated Verification: Presort

- Incoming Secondary/ DPS Scan
-  3-Digit ZIP
- Incoming Primary
- Incoming Secondary/ DPS Scan
-  AADC
- Managed Mail Processing/SCF
- Incoming Primary
- Incoming Secondary /DPS Scan
-  Mixed AADC
- Outgoing Processing
- Managed Mail Processing/SCF
- Incoming Primary
- Incoming Secondary / DPS Scan

*Example of Automated Verification: Presort*

## Pilot Issues/Next Steps

- Conducting analysis on initial findings
- Presort documentation incomplete
- Establishing criteria for next run in pilot
- Provide presort documentation at piece level
- Determine feasibility of automating verification activities

*Pilot Issues/Next Steps*

## Workgroup Next Steps

- First-Class Mail Representation in PostalOne! Usergroup
- Upcoming PostalOne! Release 11.0 to support First-Class Mail electronic documentation and postage
- Report on Seamless Acceptance/Verification Process
- Short – Term
- Long – Term

*Workgroup Next Steps*

## Questions?