# Presentation: 733782

## 15th NOAA Science Advisory Board Meeting

- NOAA Program Review Team
- Recommendations for Grants
- Administration

**Rimas T. Liogys**
**NOAA Finance **
**and Administration**

## Program Review Team (PRT)

**High priority VADM Lautenbacher to improve the business of scientific management at NOAA**
**Grants Administration one of the highest priorities**
**FY03 NOAA Budget Allocations – Grant Related Actions**
**Grants Process Improvements – Recurring Nondiscretionary & Noncompetitive Grant Programs**
**Grants Process Improvements – Competitive grant programs & Federal Register Notices (FRNs)**
**All PRT action plans for grants administration at:**** http://www.accessnoaa.noaa.gov/laut_letter.html**

## NOAA Grants Profiles

**20 Year Grants History by Federal Share $$**

**20 Year Grants History by Number of Awards**

## NOAA Grants ProfilesFY 02 by Type

**Non-Discretionary **
**Mandated/limited by statute, ****e.g., IJ, Anadromous,CZM**
**Earmarks ****
**Discretionary **
**Competitive**
**Institutional (e.g. Sea Grant)**
**Non-Competitive**

**** Technically discretionary - treated as non-discretionary**

## NOAA Grants ProfilesFY 02 by Line Office

## PRT #38 

**Commit to spending 50% of new research funds within the external community (e.g., universities, private sector) via competitive proposals and peer review.**

## Grants Process Improvements – Competitive Programs

**Start earlier publish Federal Register Notices w/common NOAA ground rules**
**Set stretch cycle times or milestones for each step of the grants process & then track & report on the progress**
**Challenge all involved to look for opportunity to eliminate or streamline steps &/or be more efficient with those that are necessary**
**Evaluate measures & improve for following cycle**

## Competitive Programs – con’t

**FY 2004 FRNs ready 9 weeks (45 b.d.) of****Pres Budget**
**Funding Uncertainty Guidance in FRN**
**Best Practices/Milestone Schedules provided**
**Standard application period – 6-9 weeks          (30-45 b.d.)**
**Submittal to GMD 8 – 12 weeks (40 – 60 b.d.) from date applications rec’d (merit reviews, selections, doc prep)**
**GMD processes within 7 weeks (35 b.d.)**

## Competitive Programs – con’t

**NOAA Research Council tasked to review and recommend improvements for the following:**
**PROPOSAL REVIEW AND SELECTION PROCESS **
**EVALUATION CRITERIA **
**SELECTION CRITERIA **

## PRT #46 

**NOAA Grants Management Advisory Committee to be reconstituted and charged with the responsibilities to streamline, implement and oversee the NOAA grants process and products.  **
**Responsible and accountable for the **
**	****effective execution of the total NOAA **
**	****end-to-end grants process between the**
**	****Program Offices and the NOAA Grants**
**	****Management Division. **

## Grants Management Advisory Committee (GMAC)

**Customer service**
**The efficient & effective processing of grants**
**Tracking & ensuring implementation of NOAA Program Review.  Two working groups are following: **
**Grants budget oversight**
**Examining & improving end to end grants process between Program Offices & GMD**
**Providing a forum to communicate & assess the impact of new legislation, procedures, & policy changes.**

## PRT # 47

**Implement 5 short-term recommendations to**
**improve grants process.  Determine if they could**
**be applied to recurring projects executed via**
**contracts:**
**Do pre-work on recurring grants appl. prior to Approp;**
**Enactment of annual Approp., meet with Congressional Approp. staff on clarifications;**
**Streamline distribution of funds;**
**Set upper limits/cycle times for program offices & NOAA Grants Office (to include OGC & OIG clearance & Congressional notification); &**
**Facilitate Grantee submission complete & accurate appl. - use automation & training**

## PRT# 49

**Improve acknowledgment & recognition of agency**
**grant support: **
**Clearly written description of each grant**
**Standard information be furnished to the NOAA Office of Public Affairs as part of the regular grants process**
**Office of Public Affairs develop press releases**
**Each grant requires NOAA attribution. **** **
**At close out or periodically, results of project should be publicized, attribution to NOAA as sponsoring org.**** **

## PRT #50 

**Ensure that a “commitment to education**
**and outreach” is included in its standard**
**criteria in the grants selection process for**
**merit reviews, where appropriate (e.g., not**
**precluded by law).**

## Grants On Line – How NOAA Can Comply with Public Law 106-107

**Purpose:  Grants On Line system provide all  applicants direct online electronic application submission (front office system)  **
**ONR w/NOAA – go live early FY2004 (Oct/Dec)**** **
**NOAA - review, process, award, & monitor applications electronically (back office system)**
**NOAA:  Complete back office system requirements late FY2004 & go live early FY2005 (Oct/Dec)   **