# Presentation: 396288

**Introduction to the ****Retirement Systems Modernization **

**	****Thomas O. O’Keefe****Executive Director, Office of Retirement Systems Modernization (RSM)****Office of Personnel Management (OPM)**

## Agenda

- RSM Background
- Getting Ready
- RSM Implementation
- Data Quality Approach
- Data Element List
- Closing the Data Gaps
- Next Steps

## RSM Background

- Today’s Retirement Process is paper-based and inefficient
- OPM currently houses more than 145,000 filing drawers of retirement files
- The paper-based approach no longer serves the Federal retirement process well
- Increasing complexity of retirement cases and level of customer expectations
- Increasing number of applicants (especially the more complicated FERS cases)
- Employees want to play a more active role in planning for retirement
- Proven Technology is available
- New system provides ability to model retirements and make benefits of a Federal career more tangible
- Enhance employee recruitment and retention by keeping pace with retirement services already commonplace in the private sector

## Getting Ready

- Fully developed, accurate/clean data is key to timely retirement processing
- Currently there is a burden to clean and format the data for the agencies and OPM
- OPM, agencies, and Shared Service Centers will work together
- Change is coming to the Federal retirement experience. (CSRS & FERS)
- Beginning in February 2008, every active Federal employee will be retired in the new retirement system
- A new tool suite will enable retirement modeling and self-service
- Given the self-service functionality of the tool, OPM is committed to keeping agency management proactively informed of an employee’s intent to retire

## RSM Objective

- 	Retirement Systems Modernization (RSM) is OPM’s strategic initiative to improve the quality and timeliness of services received by members of the Civil Service and Federal Employees Retirement Systems. Transforming business processes and the technology that supports them will lead to success.

**We Go Live February 2008**

## RSM Update

- Tested the Annuity role in the Defined Benefits Technology Solution
- Defined “go-live” structure to work all Agencies into implementation waves
- Completed User Acceptance Tests 1 and 2
- Held first round of Agency User Group meetings for further communication and training to agencies under the GSA wave
- Currently working through GSA data to prepare for first wave of implementation to the RSM program

## RSM Implementation

- The “Wave Approach” – 5 waves scheduled to phase-in the retirement system tool suite over time
- Currently working with Shared Service Centers and Agencies to coordinate waves
- Participation in the data cleansing effort is crucial
- RSM will work with your Agency in the months prior to your wave to create a smooth transition to the new solution

## Data Quality Approach

- 	Data is the fuel for the solution – RSM will work with each Shared Service Center to coordinate data quality efforts to successfully go live with each wave.

**Wave Planning and Coordination**

- 12 months

- 3 months

- 9 months

- 6 months

**Data Quality and Testing**

**Wave Data Activities**

**Go Live**

## Data Cleansing and Reconciliation

- 	Data Cleansing Process will be repeated twice in preparation for each wave go-live beginning with Wave 1.

- Edits for Cleansing via Data Portal

- SSC

- RSM

- Identify Data Gaps

- Converted Data

## Data Cleansing and Reconciliation

- RSM and the Shared Service Center (SSC) will define a set number of weeks to cleanse the data in the Portal based on size of SSC
- Approximately 50% of actives’ data will need to be cleansed
- Work with Agencies to cleanse records
- Review Shared Service Center Bulletin for data cleansing Lessons Learned
- Additional data sources may be necessary to fill data gaps
- Transmit data to OPM early – the more lead time, the more opportunity to create a smooth transition to OPM

## Next Steps

- Work with RSM to prepare your Shared Service Center for the wave migration to RSM
- Partner with RSM to define a schedule for implementation of RSM
- Use the support tools such as the Data Element List to prepare the data for testing

## Contact Information

- For more information, contact
- Tom O’Keefe
- Thomas.O’Keefe@opm.gov202.606.4525