# Presentation: 661198

## Slide 1

## Eight regions and NLM

Contractual requirement to assist NLM with the implementation of a National Emergency Preparedness Plan

Purpose: Improve the NN/LM’s ability to respond to emergencies

Planning meeting Feb 1-2, ’07 in Los Angeles

- Eight regions and NLM
- Contractual requirement to assist NLM with the implementation of a National Emergency Preparedness Plan
- Purpose: Improve the NN/LM’s ability to respond to emergencies
- Planning meeting Feb 1-2, ’07 in Los Angeles

**Notes:**
Planning meeting included ADs from all 8 regions, NLM staff (Angela Ruffin, Becky Lyon, Lori Klein, Stacey Arneson), expert guests (Deborah Halsted, Julie Page, Susan Parker, Mary Ryan, Ada Seltzer, Marty Thompson)

## 
Ensure information access

Communicate

Share knowledge and experience 

- Ensure information access
- Communicate
- Share knowledge and experience

**Three goals:**

**Notes:**
Goal 1: Ensure continuity of access to knowledge-based and emergency-related health information to support health care before, during, and after local, regional and/or national emergencies.
Overall strategy: The RMLs will (1) train network members to take advantage of NLM’s negotiated agreements with publishers for access to critical  knowledge-based health information (2) compile a list of emergency-related materials that are openly accessible and publicize the list to network members, and (3) assure that the procedures in place to re-route DOCLINE in emergencies is accurate and thorough and that DOCLINE coordinators have a shared understanding of those procedures

Goal 2: Facilitate communication among regional medical libraries, network members, and NLM in the event of a local, regional and/or national emergency.
Overall strategy: Prepare an RML-to-RML backup “buddy” system, be prepared to support network members’ emergency plans, and prepare libraries for their role and advocate for their participation in community emergencies

Goal 3: Encourage sharing of knowledge, experience, and training and planning materials to enhance the development of regional and local emergency preparedness plans and expertise throughout the NN/LM.
Overall strategy: To develop a toolkit of information that will support the other Emergency Preparedness Project goals and provide training on how to use elements of the toolkit.

## Project Components 

- Formalize the RML buddy system
- Short-Term Outcomes:
- RMLs know backup procedures
- DOCLINE coordinators know backup procedures

**Notes:**
What is the RML buddy system?  If one RML is out of commission, its buddy steps in to offer and coordinate services (eg DOCLINE)

NN/LM Mid-Atlantic Region (Region 1) - NN/LM South Central Region (Region 5) 
NN/LM Southeastern/Atlantic Region (Region 2) - NN/LM Pacific Northwest Region (Region 6) 
NN/LM Greater Midwest Region (Region 3) - NN/LM Pacific Southwest Region (Region 7) 
NN/LM MidContinental Region (Region 4) - NN/LM New England Region (Region 8)

## Project Components (continued) 

- Provide essential services to network members to support their emergency plans
- Create a “web presence” for emergency preparedness planning and communication exchange

**Notes:**
What are “essential services”?  They could include DOCLINE, but also access to electronic information resources, pending outcome of NLM negotiations with vendors

## Project Components  (continued)

- (Essential Services/Web Presence)
- Short-Term Outcomes:
- RMLs are better able to respond to emergencies
- RMLs are more prepared to help network members plan for emergencies
- RMLs and network members will know how to get help from and report status to NLM

## Project Components (continued) 

- Identify training resources (and develop resources as needed) that libraries can use for their own emergency planning and to work with their communities
- Outcomes
- RMLs provide training on the resources
- Network members will know how to use the resources

## Project Components (continued)

- Promote, publicize, and market NLM and NN/LM products, procedures, and activities related to emergency preparedness
- Outcomes:
- Network members will know about NLM and NN/LM emergency resources
- RMLs report collaborations with organizations and agencies involved in preparedness

## Project Components (continued)

- Long-term Outcomes of Project:
- RMLs will successfully back up buddy RMLs during emergencies
- RMLs and network members will use communication services during emergencies
- RMLs and network members will create emergency plans

## Project Components (continued)

- Long-term Outcomes of Project
- Network members will provide backup services to each other during emergencies
- CBOs and libraries are aware of NLM and NN/LM’s products, services and activities
- Network members will become involved in their communities’ emergency preparation

## Components will include
Backup procedures 
Information via the web and other channels
Training and publicity
Partnerships

- Backup procedures
- Information via the web and other channels
- Training and publicity
- Partnerships

**Project Overview**

**Notes:**
Documented procedures for “buddy” back-up 
Documented DOCLINE emergency procedures
Information in print and other formats for network-member-to- network-member backup
Online toolkit for emergency planning
Web site for instructions for DOCLINE mgmt during emergencies; NN/LM emergency contact information; communication exchange, toolkit

## National Library of Medicine
DOCLINE backup from Deutsche Zentralbibliothek für Medizin
Emergency access to electronic information
Go Local category for local disaster preparation and recovery services
National Center for Disaster Information
NLM Resources for Disaster Preparedness and Response handout

- DOCLINE backup from Deutsche Zentralbibliothek für Medizin
- Emergency access to electronic information
- Go Local category for local disaster preparation and recovery services
- National Center for Disaster Information
- NLM **Resources for Disaster Preparedness and Response** handout

**Partnerships**

**Notes:**
First and foremost, our funding agency and its preparedness initiatives, including these initiatives in progress

Go Local beginning with NLM-hosted sites, records already in the system that would be helpful in disaster preparedness plus ‘Emergency Only Records’ that will prominently display during an event (out of scope for Go Local under normal circumstances such as Utilities Connection/Repair).

## CDC Centers for Public Health Preparedness

**Partnerships**

**Notes:**
Northwest Center for Public Health Preparedness, part of NW Center for Public Health Practice, WWAMI states:  training, competencies, resources—part of CDC network of preparedness centers (one of 27 centers, all in schools of public health)

## Voluntary Organizations Active in Disaster (VOAD, NVOAD)
State Offices of Homeland Security and Emergency Management
Community Emergency Response Teams
Public Libraries/ALA/SLA/MLA/IMLS/Regional Preservation Centers/NCLIS

- State Offices of Homeland Security and Emergency Management
- Community Emergency Response Teams
- Public Libraries/ALA/SLA/MLA/IMLS/Regional Preservation Centers/NCLIS

**Partnerships**

**Notes:**
NVOAD Point of communication among voluntary organizations engaged in disaster response, bring national voluntary organizations active in disaster together to foster more effective service to people affected by disaster

Founded in 1970 when seven voluntary organizations decided to work together:  Christian Reformed World Relief Committee; Mennonite Disaster Service;National Catholic Disaster Relief Committee; Society of St. Vincent De Paul; Seventh Day Adventist; American Red Cross; Southern Baptist Convention.  

Membership also includes Salvation Army, United Way, World Vision, Mercy Medical Airlift, America’s Second Harvest, Feed the Children, American Radio Relay League, many others (heavily faith-based), total 49

Also 43 states have VOAD groups: Alaska VOAD (Soldotna United Methodist Church); Idaho (Western Idaho Community Action Partnership, Payette); Montana VOAD (Red Cross); Oregon VOAD (Medical Teams International); Washington VOAD (Catholic Community Services)

State Offices of [Homeland Security and] Emergency Management: Alaska Division of Homeland Security and Emergency Management, Idaho Bureau of Homeland Security, Montana Division of Disaster & Emergency Services, Oregon Emergency Management, State of Washington Emergency Management Division; FEMA (Region 10—AK, ID, OR, WA; Region 13—MT)

Community Emergency Response Teams: private citizens trained and organized to supplement first responders (life saving skills with emphasis on decision making skills, rescuer safety, and doing the greatest good for the greatest number; an extension of first responder services offering immediate help to victims until professional services arrive).  (4 in AK, 23 in ID, 11 in MT, 45 in OR, 67 in WA) (correlation to population size)

## Project Next Steps

- Eight regions and NLM continuing their work
- Potential Cross-Regional Working Groups
- “Buddy” system
- DOCLINE management
- Back-up access
- “Web presence”
- Toolkit
- Training resources—existing and new

## What Does This Mean for the Pacific Northwest Region of NN/LM?