# Presentation: 385583

## Support Organizations Reporting to the Director’s Office(SORD)

- Environment, Safety and Health Management Review
- September 22, 2006

## SORD Management Reps

***Environment Management System ***
*D. Bauer, Management Representative*
***Occupational Safety & Health Management System***
*N. Bernholc, Management Representative*

## Why are we here?

- Discuss how we met the requirements for
- ISO 14001, Environmental Management System
- OHSAS 18001, Occupational Safety and Health Management System
- Reflect on our Performance
- Discuss our next step

## Agenda 

**Introduction of EMS Rep**
**Introduction of OSH Team Members**
**Review of OSH Performance**
- Review of Facility and Job hazards and activities that can cause injuries and illnesses
- OSH improvements (additional controls) identified through risk assessments
- OSH Performance, Injury/illness rates, Tier I Performance
- Summary of OSH Assessments (external audits, internal audits, occurrence reports and corrective actions, non conformance reports and corrective actions)
**Costs **
- OSH implementation and maintenance costs

## Agenda (continued)

**FY07 Objectives**** **
**Effects of Foreseeable Changes to Legislation**
**Environmental Performance**
**Sr. Management Discussion and Evaluation**
- Identification of Improvement Actions
- Suitability of current ESSH Policy

## 4.1 OSH Scope

**Scope**
- All support organizations reporting to the Director’s Office including the Director’s Office.
**Description of SORD’s OSH Program**
-  Occupational Safety and Health (OSH) Management System Program Description Manual for the Support Organizations Reporting to the Director’s Office
- Final Rev. 0e 4/28/06

## SUPPORT ORGANIZATIONS

- Info Technology

- Info Services

- Science &Tech

- Operations

- HR OMC

- IA&O

- Diversity

- Legal

- Policy &SP

- CIO

- BSD

**CEGPA**

- FSD

**Finance**

- Budget

- Comm Rel

- Media&Com

- Educ Prog

- PGA

**SUPPORT ORGANIZATIONS**
**REPORTING TO THE DIRECTOR**

- Computational Science Center

## OSH Team Members

| Support Organization Reporting to the Director | Nicole Bernholc | OSH Representative |
| --- | --- | --- |
| CEGPA | Scott Bronson, Rick Backofen  | OSH Point of Contact |
| Counter Intelligence Office | Helen Todosow  | OSH Point of Contact |
| Directors Office | Doug Ports  | OSH Point of Contact |
| Diversity, HR/OMC | Dona Dowling, Terry Maugeri  | OSH Point of Contact |
| Finance Directorate (Fiscal/Business Systems/Budget) | April Gray  | OSH Point of Contact |
| Internal Assessment & Oversight | Peggy Sparrow  | OSH Point of Contact |
| Information Services | Madeline Windsor  | OSH Point of Contact |
| Information Technology/Computational Science Center | Mary Lynn Heinrich  | OSH Point of Contact |
| Legal | Doug Ports  | OSH Point of Contact |
| Policy & Strategic Planning | Doug Ports | OSH Point of Contact |

**OSH Team Members**

## 5.2 SORD OSH Hazards

- Traffic/vehicle
- Specialized equipment
- Bicycles
- Natural hazards (deer, ticks, etc)
- Recreational Activities
- Natural Phenomena Hazards (wind, snow, flood)
- Walking working surfaces
- Fire
- Poor indoor air quality

**5.2 SORD OSH Hazards**

- _Facility Specific Hazards_
- Electrical
- Chemicals
- Confined Space
- Hand tools
- Noise
- Material Handling (including pinching, strain; lifting, falling objects)
- Elevated work
- Walking/working surfaces
- Ergonomic repetitive motion
- Cashier
- X-rays
- Bloodborne pathogens
- Eye injuries

**Establish JRAs and FRAs to manage significant hazards**

**Issues: Complete Risk Assessments to address hazards associated with routine skill-of-the-worker tasks**

## 5.2 SORD OSH Hazards

**Personnel Security** (original effort; proposed for Lab-Wide implementation)
**Business Travel – Domestic** (original effort NRCO/CI; proposed for Lab-Wide implementation)
**Business Travel – Foreign Countries - Developed** (original effort; proposed for Lab-Wide implementation)
**Business Travel – Foreign Countries - Underdeveloped and Sensitive Countries**

## 5.2 SORD JRAs and FRAs

- CEGPA 4 FRAs completed, 2 to be completed
- PG 16 JRAs and 1 FRA Completed, 13 JRAs to be completed
- PA  8 JRAs completed (all completed)
- Counter Intelligence
- 12 JRAs and 6 FRAs completed (all completed)
- 4 new JRAs identified as having Lab-Wide applicability
- Directors Office/Legal/ Policy & Strategic  Planning
- 1 JRA, 1 FRA completed (all completed)

## 5.2 JRAs and FRAs

- Human Resources/Diversity
- 3 FRAs complete, 0 JRAs, 15 to be completed
- Human Resources/OMC
- 9 JRAs, and  1 FRAs complete (all completed)
- Internal Audit & Oversight
- 4 JRAs and 1 JRA completed (all completed)

## 5.2 JRAs and FRAs

- Information Services
- 4 JRAs and 3 FRAs completed (all completed)
- Information Technology
- 4 JRAs and 2 FRAs completed (3 JRAs to be completed; 1 FRA to be completed)
- Computational Science Center
- 1 JRA and 1 FRA completed (all completed)
- Finance Directorate
- 4 JRAs and 2 FRAs completed (all completed)

## FRAs

- Many organizations have the challenges  of working in a mixed-use, mixed occupancy/ownership facility

## 5.3 OHSAS 18001 SORD Internal Audit

- Summary of OSH Assessments
- Initial results of internal audits
- 3 Noteworthy Practices
- No Major Non-Conformances
- 6 Minor Non-Conformances
- 6 Opportunities for Improvement
- Incorporation of auditors comments/suggestions underway vis-à-vis JRAs & FRAs

## 5.3 OHSAS 18001 SORD Internal Audit

**Noteworthy Practices**
- HR has separate Objectives and Targets for the Child Development Center (CDC) and Red School House (RSH)
- Overall SORD has a good diversity and percentage of personnel participating in the JRA and FRA process.
- IA employees identified inside overhead falling object hazards and deer trapped in courtyard with person hazard.  They held a safety meeting and agreed on corrective actions that should be implemented, management supported them and the findings were incorporated into the FRA.

## 5.3 OHSAS 18001 SORD Internal Audit

_**Minor Nonconformance 1**__** **_
**Director’s Office/Policy and Strategic Planning/Legal Office:**  No need for priority list as there is only one FRA and only one JRA.  D. Ports said they will be eventually preparing a JRA for Travel. To be completed in the next review.
**Diversity Office & Human Resources:  **JRAs are Prioritized.  0 out of 5 are complete.According to D. Ports, the DO owns space in building 475 and they are applying the FRA by EENS for that facility.
**Info Technology** has a prioritized list, but only 1 JRA complete.**Internal Audit & Oversight**:  JRAs are not prioritized.
_**Minor Nonconformance 2**_
**SORD:** Although all organizations have an OSH Rep and OSHA POCs, some organizations do not have an ESH Coordinator (including IA&O, CIO). This issue should be resolved.

## 5.3 OHSAS 18001 SORD Internal Audit

- _Minor Nonconformance 3_
- Director’s Office/Policy and Strategic Planning/Legal Office:  OHSAS POC could not produce R2A2s for documents select for audit (Pam Yerry). All R2A2s are kept by individuals.  OHSAS POC (D. Ports) provided his R2A2 in DRAFT R2A2 with no signatures or management approval.  The audit could not determine if staff’s R2A2s were updated to include OSH roles and responsibilities.
- Community Affairs (part of CEGPA): R2A2s reviewed included: Kathleen Gurski, Catherine Osiecki, and Ken White. None of the R2A2s reviewed included the OSH responsibilities for “Staff”. Scott Bronson (ESH Coordinator, OSH POC) did not have an R2A2. Signed R2A2s were could be produced at the time of the audit and are on file with  Dawn Mosoff.

## 5.3 OHSAS 18001 SORD Internal Audit

- _Minor Nonconformance 4_
**SORD**:  TQ-SAFEAWARE training will be required by all employees before registration audit (October).  Not all employees have successfully completed the course.
- _Minor Nonconformance 5_
**Community Affairs:  **Annual review of** **ESR did not occur for chemical experiments. Document control adequate but needs to indicate the location of official copy.
- _Minor Nonconformance 6_
- Some SORD organizations do not have JRAs and FRAs completed.

## 5.3 OHSAS 18001 SORD Internal Audit

- _Minor Nonconformance 7_
**Director’s Office/Policy and Strategic Planning/Legal Office**: Tier 1 deficiencies are not communicated for trending with the Quality Management Office.
- _Minor Nonconformance 8_
**Community Affairs:  **Standard Operating Procedures maintained on the shared drive need to have disclaimer that they are the only official copy, otherwise, excellent document control.

##  5.3 OHSAS 18001 SORD Internal Audit

**Opportunity for Improvement**
**Director’s Office/Policy and Strategic Planning/Legal Office:**
- Add Date Closed and Person Responsible columns on Tier 1 Log:
- Should improve periodic review and reporting of progress towards meeting objectives and targets

## 5.3 OHSAS 18001 SORD Internal Audit

**Opportunity for Improvement**
**IA&O**:
- Possible issue with the lack of labeling of the file room and the file cabinets. No labeling on file cabinets for security reasons. Suggestion for improvement: Label the file cabinets and keep the file room locked.
- Targets and Objectives: The organization chart for the division does not adequately reflect the names/titles of people named in the targets and objectives (i.e., OSH POC, ESH Coordinators, Chairs)

## 5.3 OHSAS 18001 SORD Internal Audit

**Site-wide opportunities for improvement**
- Create a procedure for when OSH elements and programs should be recommended for review.
- SBMS updates should be communicated down to workers based on BTMS training records (i.e. Personnel required to take Hazard Communication Training would be automatically be notified by email of any changes to the SBMS Working with Chemicals Subject Area.

## 5.3 External OHSAS Audit – NSF Desk Audit

- Three findings were identified in the desk audit
- Objectives, targets and programs were not available and/or accessible for each of the areas included in the Phase 3 scope for review.
**Status**:  All Objectives and Targets have been identified for all SORD organizations. Programs are in different stages of implementation.  Most are almost completed.
- No evidence of Phase 3 scope internal audits was provided or accessible for review.
**Status: **Internal audits for Phase 3 organizations were conducted August-September 2006 and will be posted on website as soon as reports are available.
- At least one management review has not been completed.
-  **Status: **Will be completed September 22, 2006.

## 5.3 Assessments

- ISM Review of BNL (11/05):
- Institutional deficiency in areas of planning and feedback and improvement processes
- ISO 14001
- No other occupational related assessments were conducted this year in these departments
- Services were provided to the departments for safety and health reviews such as chemical sampling, noise sampling, and ergonomics

## 5.4 Stakeholder Concerns

- Review issues and actions, if any, that are related to:
- Activists: No EMS/OSH issues have been raised regarding SORD activities
- Community: No EMS/OSH issues have been raised regarding SORD activities
- Regulations: None that have come through SORD
- Unions: No EMS/OSH issues have been raised regarding SORD activities
- Employee Concerns: Employee concerns were captured in JRAs/FRAs

## 5.5 OSH Improvements

- Identified gaps in coverage for SORD organizations (lack of ESH Coordinators)
- Identified issues with lab wide concern which have not been addressed; JRAs being considered for Lab-Wide implementation (Heightened awareness, rgeting, Travel)
- Identified issues of safety related to hearing alarms in remote locations
- Several organizations improved tracking of closure of Tier 1 findings
- Improvements in document revisions identified

## 5.5 Identification of Key OSH

- NRCO - OSH Process improvements
- Designation of ES&H Coordinator
- Implementation of Tier I reviews & Incident reporting
- Heightened communication and awareness

## 5.6 Performance Data 

## FY 06 Occurrence Reports and Corrective Actions

- There was 1 occurrence report in ITD during FY06.
- .

**Notes:**
This is considered an ITD ORPS.  It occurred at 515 outside the BCF on the north side by the loading dock doors. A BNL worker was taking a piece of equipment from the BCF.  It was on the truck, it rolled out of the truck before it could be secured, and fell onto the worker. 

## 5.6 Performance Data - BNL ORPS by Calendar Year Report Submitted

**As of 9/13/06**

## 5.6 Performance Data - ORPS Reports and ActionsAs of August 31, 2006

**ALD**

## FY06 - Support Organizations and BNL as of 8/31/06

|  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- |
| Organization | First Aid | TRC | DART | Lost Days | Athletic |
| CEGPA | 0 | 0 | 0 | 0 | 0 |
| PG | 1 | 0 | 0 | 0 | 0 |
| PA | 0 | 1 | 0 | 0 | 0 |
| FINANCE  | 0 | 0 | 0 | 0 | 0 |
| BD | 1 | 0 | 0 | 0 | 0 |
| FO | 0 | 0 | 0 | 0 | 0 |
| BU | 0 | 0 | 0 | 0 | 0 |
| DI | 0 | 0 | 0 | 0 | 0 |
| IA | 0 | 0 | 0 | 0 | 0 |
| DP | 0 | 0 | 0 | 0 | 0 |
| ID | 1 | 0 | 0 | 0 | 0 |
| AO | 1 | 0 | 0 | 0 | 0 |
| CC | 0 | 0 | 0 | 0 | 0 |
| CI | 0 | 0 | 0 | 0 | 0 |
| DV | 0 | 0 | 0 | 0 | 0 |
| HR (PE) | 2 | 0 | 0 | 0 | 0 |
| HR (OM) | 0 | 0 | 0 | 0 | 0 |
| LG | 0 | 0 | 0 | 0 | 0 |
| DO | 1 | 0 | 0 | 0 | 0 |
| Totals | 5 | 1 | 0 | 0 | 0 |

| PA TRCR = 4.24
PA DART rate = 0
BNL TRCR = 1.46
BNL DART rate = 0.50

DOE GOALS
BNL TRCR = 0.87
BNL DART rate = 0.35
 |
| --- |

| BNL Totals |  |   |   |   |   |
| --- | --- | --- | --- | --- | --- |
| First Aid | TRC | DART | Lost Days | Athletic |  |
| 49 | 32 | 11 | 554 | 16 |  |

- TRC  Total Recordable Cases
- TRCR  Total Recordable Case Rate
- DART Days Away Restricted Transferred

## 5.6 Performance Data - First, Second & Third Quarter FY06 Tier 1 Inspection Results Combined

- Number of Findings

**Total  Findings - 1,889**

## 5.6 Performance Data - First, Second & Third Quarters FY06 Tier 1 Inspection Results by Directorate

- Number of Findings

**Total  Findings - 1,889**

## BNL Tier I InspectionsTop Seven Categories

## Tier 1 Inspection ResultsTop Ten Categories/Quarter

## Tier 1 Facility Inspections - SORD

- CEGPA (PG, PA)
- CIO
- Directors Office (Legal; Policy and Strategic Planning)
- HR – Diversity, HR (185, 185A)
- 	OMC, TQ (703)
- Finance (BS, BU, FO)
- Counter Intelligence
- Information Services
- Information Technology
- Computational Science

| Division | Inspection Scheduled/
inspected | Facility |
| --- | --- | --- |
| CEGPA | 1/1 | 2 |
| PG | 4/4 | 3 |
| PA | 1/1 | 6 |
| CIO | 0*/0 | 2 |
| Directors Office/Legal/Strategic Planning | 1/1 | 2 |
| HR          Training | 0 | 0 |
| OM | 4/4 | 1 |
| HR  |  | 4 |
| Finance Dir (F0,BD,BU) | 4 | 4 |
| IAO | 0/0 | 1 |
| Information Services | 1 | 2 |
| Information Technology | 4 | 5 |
| Computational Science | 1 | 1 |

## OSH Performance – Tier I Inspections

- Some SORD organizations did not have Tier I inspections because they do not have ESH Coordinators and are not included in the Building’s Tier I inspections which are owned by other facilities (DB355A; CIO; IAO)
- Some organizations will be moving into the new administration building; make sure they are covered.
- Typical deficiencies include general housekeeping, hazard ID postings, electrical deficiencies - electrical panel labeling, degrading electrical cords; secured shelving; broken step stools
- Process for  formally tracking deficiencies are in various stages of maturity

## Director

- Operations

- IA&O

- HENP

- RHIC User’s Group

- Phase 3

- Phase 2

- Phase 1

- Orphan organizations lacking
- Tier I or ESH Coordinator Coverage

- Color Code

- CIO

## 5.7 OSH Targets and Objectives

##   5.7 OSH Objectives and Targets FY06

**Objective 1 : Registration of the Occupational Safety & Health Management OHSAS 18001 System**
- Director’s Office, Finance Directorate, CEGPA, ITD,Computational Science Center,  ISD, CIO, HR (Includes OMC, Training and Diversity)

## 5.7 OSH Objectives and Targets FY06

**Objective 1 : Registration of the Occupational Safety & Health Management OHSAS 18001 System**
- Task/Action
- Meet all target dates for Registration	Ongoing
- Complete JRAs and FRAs  		9/06		√
- Issue OSH Objectives & Targets		4/06		√
- Improve OSH awareness by reviewing the OHSAS 18001 program at meetings  			Ongoing
- Close corrective actions that result from the Registration Audit (as needed)  TBD

##  5.7 CIO OSH Objectives and Targets FY06

| Objective 2: Accident and Injury Prevention |  |  |
| --- | --- | --- |
| Target  | Action | Status |
| Review high risk assessments for improvement potential | CI will work with LS & Director’s Office to maintain safety record  | √ Complete |
| Prepare Self-directed safety procedures for working during non-business hours in limited and restricted access work areas identified in FRAs | Develop safety procedures, with staff, implement and monitor effectiveness of new procedures. Identify additional resource and equipment needs, if necessary.  | 11/06 |
| Schedule a drill in coordination with Building 801 ESH Coordinator/ Building Manager to test audibility of alarms throughout building  | Determine audibility of alarms in restricted and limited access facilities identified in CI FRAs  | 11/06 |

## 5.7 CIO OSH Objectives and Targets FY06

| Objective 3 : Improve Operational Performance |  |  |
| --- | --- | --- |
| Task | Action | Status |
| Improve Tier 1 coordination and performance | Coordinate Tier 1 inspections with DO ESH and LS/Bldg 801 ESH representatives. Close findings on a timely basis, and analyze performance | 11/06 |
| Review and improve communications with external groups for use of training/conference facility as identified in FRA | Coordinate scheduling and notification of room use to maintain safety and security in the building. [Post safety rules] | 11/06 (√ completed 6/06) |

## 5.7 CIO OSH Objectives and Targets FY06

| Objective 3: Improve Operational Performance |  |  |
| --- | --- | --- |
| Task | Action | Status |
| Continue to implement corrective actions following OHSAS audits | Work in coordination with CI, LS and DO OHSAS and ESH Representatives to address OSHA closure actions  | 11/06 |

## 5.7 CIO OSH Objectives and Targets FY06

| Objective 3 : Improve Operational Performance |  |  |
| --- | --- | --- |
| Task | Action | Status |
| Develop a Document Management Filing system for OHSAS records, and designate File location..  | .File relevant documents, including internal audit findings. | 9/06 √ Complete
 |
| Improve training performance Review JRAs annually and identify any additional training requirements. Implement additional training, if necessary | .Schedule review in Outlook Calendar | 11/06  |

##  5.7 CIO OSH Objectives and Targets FY06

| Objective 4: Communications Improvement |  |  |
| --- | --- | --- |
| Target  | Action | Status |
| Improve OSH awareness and obtain staff feedback  | Incorporate safety dialogue and awareness at staff meetings on regular basis; meeting notes will be kept as a record  | 11/06 |
| Implement Emergency Contact Procedure  | Develop contact list and procedure for use during emergency situations; coordinate with Building Manager and ESH/OSH Reps. .  | 11/06 |
| Implement annual organizational review of OSH issues in coordination with LS and DO  | Evaluate existing JRAs and FRAs for currency and effectiveness on annual basis. Update all relevant FUAs to reflect  FRA & JRA issues.  | 11/06 |

## 5.7 CIO OSH Objectives and Targets FY06

- CIO Implementation of Lab-Wide JRAs
- Collaborative effort with OMC, EENS and S&S
- Implications/ramifications for Lab management and stakeholders
- Needs assessment for training and awareness.

##  5.7 CIO OSH Objectives and Targets FY06

- On track with FY06 Targets & Objectives
- Formulation and identification of FY07 Targets & Objectives underway
- Focus on implementation of coordinated Tier I process
- Implementation of additional controls identified through FRA/JRA process.

## 5.7 CEGPA OSH Objectives and Targets FY06

| Objective 2: Compliance |  |  |
| --- | --- | --- |
| Target  |  |  |
| Complete exposure monitoring in production areas | 6/06 | √ Completed |
| Address deficiencies  as identified  | 9/06 | √ |

## 5.7 CEGPA OSH Objectives and Targets FY06

| Objective 3: Accident and Injury Reduction Review high risk assessments for improvement potential |  |  |  |
| --- | --- | --- | --- |
| Target | Action | Due Date | Status |
| Review high risk assessments for improvement potential | Review 3 JRAs or FRAs with risk score >30 for improvement potential | 6/06 | Completed
 |
| Expand PG Safety Committee to include 1 representative from Photo/Video and one from Media and communications office in addition to ones from each PG area.  | Hold 4 quarterly meetings in FY06. Schedule in MS Outlook  | 9/06
 | On target |

## 5.7 Finance Directorate Objectives and Targets FY06

| Objective 1: Registration of the OSH Management OHSAS 18001 System |  |  |
| --- | --- | --- |
| Target | Date | Status |
| Provide at least one targeted Directorate-wide OSH awareness initiative at the manager, supervisor, staff levels   | 9/06 | √ Completed |

**Notes:**
Management discussion of OSHAS
Ergonomics awareness training for all Finance.  Ergonomics review done for BU.  To be completed for BS and Fiscal after move.  Individuals were evaluated as needed.    

## 5.7 Finance Directorate Objectives and Targets FY 06

| Objective 2 :  Improve tracking of Tier 1 findings |  |  |  |
| --- | --- | --- | --- |
| Target | Action | Date | Status |
| Improve Tier I performance | Close finding involving corrective actions on a timely basis (< 60 days) | 8/06 | √ On Target |

##  5.7 Director’s Office Objectives and Targets FY06

| Objective 2.  Safe and Compliant Workspace |  |  |  |
| --- | --- | --- | --- |
| Target  | Action | Due Date | Status |
| Timely Disposition of safety inspection and observation findings | Develop on-going tracking system | 9/06 | √ Completed
 |
|  | Disposition within 30 days of identified reported condition | Ongoing |  |

## 5.7 Director’s Office Objectives and Targets FY 06 

| Objective 3. Safe Workers |  |  |  |
| --- | --- | --- | --- |
| Target | Action | Due Date | Status |
| Complete JRAs and Staff knowledgeable and engaged in safety programs | All staff complete “Reducing Injuries and Accidents in the Workplace” training | 9/06 | √ Completed |
| Issue OSH Objectives & Targets | Involve staff in and/or provide awareness training of building 450 and building 475 FRAs and JRAs and overall OHSAS program | 9/06 | In process |

**Notes:**
Achieve OHSAS 18001 registration by meeting target dates for Phase 3 registrationComplete JRAs and FRAs  CI OSH Rep, 801 ESH Rep. 11/06Issue OSH Objectives & Targets CI OSH Rep9/06Revise OSH documents to reflect “Desk Audit”

## 5.7 Director’s Office Objectives and Targets FY 06  

| Objective 3. Safe Workers |  |  |  |
| --- | --- | --- | --- |
| Target | Action | Due Date | Status |
| Staff exhibit safe work behaviors | Complete work observation safety training | 9/06 | √ Completed |
| Staff exhibit safe work behaviors | Complete 1 work observation in building 460 or building 475 | 9/06 | In process |

**Notes:**
Achieve OHSAS 18001 registration by meeting target dates for Phase 3 registrationComplete JRAs and FRAs  CI OSH Rep, 801 ESH Rep. 11/06Issue OSH Objectives & Targets CI OSH Rep9/06Revise OSH documents to reflect “Desk Audit”

## 5.7 Director’s Office Objectives and Targets FY 06

| Objective 4.  Prepare to Respond to Emergency Conditions/Events |  |  |
| --- | --- | --- |
| Target 1: Improve Emergency Response Procedures |  |  |
| Action | Due Date | Status |
| Develop Building 460 Local Emergency Plan in accordance with Emergency Preparedness Subject Area | 9/06 | √ Completed |
| Enhance LEP shelter in place guidance to address HVAC shutdown | 9/06 | Likely to slip |
| Communicate/train affected staff on revised procedure | 9/06 | Likely to slip |

**Notes:**
Achieve OHSAS 18001 registration by meeting target dates for Phase 3 registrationComplete JRAs and FRAs  CI OSH Rep, 801 ESH Rep. 11/06Issue OSH Objectives & Targets CI OSH Rep9/06Revise OSH documents to reflect “Desk Audit”

## 5.7 Director’s Office Objectives and Targets FY 06

| Objective 4.  Prepare to Respond to Emergency Conditions/Events |  |  |
| --- | --- | --- |
| Target 2: Develop and execute annual building drill program |  |  |
| Action | Due Date | Status |
| Develop drill scenario | 9/06 | On target |
| Schedule and conduct drill | 10/06 | On target |
| Communicate/train affected staff on revised procedure | 9/06 | Likely to slip |

**Notes:**
Achieve OHSAS 18001 registration by meeting target dates for Phase 3 registrationComplete JRAs and FRAs  CI OSH Rep, 801 ESH Rep. 11/06Issue OSH Objectives & Targets CI OSH Rep9/06Revise OSH documents to reflect “Desk Audit”

## 5.7 IA&O Objectives and Targets FY 06

| Objective 1: Achieve OHSAS 18001 Registration additions |  |  |
| --- | --- | --- |
| Task /Action | Date | Status |
| Close corrective actions that result from the Internal Audit | 9/30/06 | N/A |
| Close corrective actions that result from the Registration Audit (as needed) | 11/30/06 | On target
 |
| Correct ownership issues regarding ESH Coordinators for SORD Organizations | 12/01/06 | On target
 |
| A&O Staff will complete safety training, TQ-SAFEAWARE | 9/30/06 | √ Completed
 |

## 5.7 IA&O Objectives and Targets FY 06

| Objective 2:  Improve Operational Performance |  |  |  |
| --- | --- | --- | --- |
| Target | Action | Due Date | Status |
| Tier 1 Inspection Reviews  | Address issues regarding conduct of Tier 1 inspections for IA&O Office  | 9/30/06 |  |
| Review plans for office move into new RSB building . 
 | Review, revise/update all OSH documentation pertaining to new office space | 3/31/07 | On target |
| Utilize a tracking system to track concerns for audit findings | Input audit findings, including internal audit findings into ATS or equivalent  | 
12/01/06 |  |
| Accident & Injury Reduction Reviews  | Gain access to Compliance Suite System to run and review reports for IA&O Office staff  | 9/30/06 | √ Completed
 |

## 5.7 IA&O Objectives and Targets FY 06

| Objective 3: Communications Improvement |  |  |
| --- | --- | --- |
| Target: Improve OSH awareness and obtain staff feedback |  |  |
| Action | Due Date | Status |
| Conduct Employee safety communications meetings  | 9/30/06 | Ongoing |
| Provide the FY 2006 Objectives to the staff for awareness and feedback  | 8/31/06 | √ Completed |

## 5.7 ISD Objectives and Targets FY 06

| Objective 2.  Identify Controls Needed for Lifting |  |  |  |
| --- | --- | --- | --- |
| Target | Action | Due Date | Status |
| Identify controls on lifting of boxes on & off shelves in RHA; and the shelving of Library material in the Research Library  | Schedule ergonomic evaluations  | 9/30/06 | Scheduled |
| Objective 3: Communications Improvement  |  |  |  |
| Create OHSAS awareness among staff  | Meet with ISD staff to discuss the OHSAS program  | 9/30/06
 | Ongoing |
|  | Provide the FY 2007 objectives to the staff for awareness and feedback  | 12/31/06 | TBD |

## 5.7 ITD Objectives and Targets FY 06 

| Objective 1.  Achieve OHSAS 18001 Registration additional tasks |  |  |
| --- | --- | --- |
| Target /Action | Due Date | Status |
| All Supervisors shall add into Staff’s R2A2 the 1 ESH point and the 3 OSH Points.  Obtain signature as agreement. | 5/30/06 | √ Completed |
| All staff shall take the OSH training course, TQ-SAFEAWARE. | 5/30/06 | √ Completed |
| For Policy Awareness, perform meetings with workers and their supervisor for communication based on JRAs & FRAs (Job Risk Assessments & Facility Risk Assessments). | 9/30/06 |  √ Completed |

## Management Review Decisions

**Are the objectives, targets and performance measures suitable taking into account the following factors**:
- Injuries/illnesses?
- Current and future regulatory requirements?
- Business interests, technological capability?
- Internal organizational or process changes?
**Should additional objectives, targets or performance measures be established?**
- Summary of improvement initiatives identified

## 5.8 OSH Costs and Resources

**Contributed resources for the OHSAS 18001 Phase 3 for SORD Organization  Registration Effort ****(Does not include contributed ESHQ time)**

| CEGPA                          PG		                   PA 	 | 138  person-hours
 80   person-hours | $ 10,350
$   6,000 |
| --- | --- | --- |
| CIO Approx.  | 100 person-hours | $   7,500 |
| Directors’ Office | 40    person-hours | $   3,000 |
| Finance | 125 person-hours | $   9,375 |
| HR (including OM) | 100 person-hours | $   9,000 |
| Information Services | 131 person–hours | $   9,750 |
| ITD and Computational Science
 | 130 person–hours | $   9,750 |
|  IA& O | 210 person-hours | $ 15,750 |
| Total |  | $ 80,475 |

## Effects of Foreseeable Changes to Legislation

**10 CFR 851 Rule:  Worker Safety and Health Program **
- Rule provides DOE with enforcement mechanism similar to PAAA
- Rule pulls in consensus requirements and makes them mandatory (e.g. ANSI, ASTM etc.)
- Rule published  February 9, 2006
- Rule is effective/enforceable on February 9, 2007
- BNL must achieve compliance with Worker Safety and Health Program by February 9, 2007
- BNL must submit a written worker safety and health program by February 25, 2007
- BHSO must approve within 90 days of submittal
- No work may be performed after May 25, 2007 without an approved plan

## Effects of Foreseeable Changes to Legislation

- Annual updates are required
- No grandfathering of pre-existing conditions – must comply with rule on February 9, 2007
- Variances must be granted by Under Secretary
- Contractors are subject to civil penalty of up to $70K per day per violation up to contract annual fee.
- Significant costs are expected by implementing 851

## Management Review Decisions

- Is the OSH Management System effective in achieving policy commitment?
- Is the OSHMS effective in achieving the objectives, targets and performance measures?
- Is the OSHMS adequate in terms of:
- Resource allocation?
- Information systems?
- Organizational issues – staff expertise; procedural requirements

## Management Review Decisions

**Suitability of current ESSH Policy**

- Vision
- BNL is a world wide leader in scientific research and demonstrates excellence in protecting people, property and the environment.
- Values
- BNL research explores the boundaries of human knowledge for the benefit of humankind and our environment.  We strive for excellence in all our endeavors based on our values of personal, professional and scientific integrity.  We value human life and the protection of our environment above all else.  We pursue our vision with passion and creativity in an environment of openness, mutual respect, and inclusiveness.

## Management Review Decisions

**Suitability of current ESSH Policy? (continued)**
**ESS&H Excellence Principles**
**Environment:** We plan and perform our research and operations in a manner that protects the environment, conserves resources, and prevents pollution.
**Safety:** We plan and perform work safely. We expect personal commitment to safety and take responsibility for the safety of ourselves and coworkers.
**Security:** We plan and perform our work in a manner that protects people, property, information, computing systems, and facilities.

## Management Review Decisions Suitability of current ESSH Policy ?

**Health: **We plan and perform work and maintain our facilities in a manner that protects human health within our boundaries and surrounding community.  We promote a healthy lifestyle for our workers and neighbors.
**Compliance:** We will achieve and maintain compliance with applicable ESSH requirements.
**Community:** We maintain proactive and constructive relationships with our employees, neighbors, regulators, DOE, and our other stakeholders. We openly communicate progress and performance.
**Continual Improvement: **We will continually improve ESSH performance. We will define, prioritize, and aggressively prevent, correct, and/or clean up existing environmental, safety, security, and health problems
- 	Compliance with this policy is the responsibility of every employee, contractor, and guest.
- 	In addition to my annual review of BNL’s progress on ESSH goals and adherence to this policy, I invite all interested parties to provide me with input on our performance relative to this policy, and the policy itself.
- Sam Aronson