# Presentation: 055520

## FY07 Transit Security Grant ProgramTier II Conference February 8, 9, & 12, 2007

- FY07 Transit Security Grant ProgramTier II Conference February 8, 9, & 12, 2007

**Notes:**
The CG understands the importance that the AMSC members contribute to the overall risk management process
Therefore, we offer this stakeholder outreach opportunity to improve the awareness and transparency of the port security grant program process 

## FY2007 Transit Security Grant Program (TSGP)Program Guidance and Application Kit

- Part I  - Available Funding & Eligible Applicants
- Available Funding
- 	◦	Rail & Bus Transit Grants Combined (either/or, both)
- 	◦	Tier 1, Tier 2, Amtrak, Ferry
- Eligible Applicants
- 	◦	Tier 1:  8 urban areas
- 	◦	Tier 2:  29 urban areas, including 6 new areas in FY2007
- Role of State Administrative Agency (SAA):  ONLY ELIGIBLE ENTITY
- 	◦	Is the _only_ entity eligible to apply for TSGP funding
- 	◦	Is responsible for administering TSGP funds to the transit agency

##  FY2007 Transit Security Grant Program (TSGP)Program Guidance and Application Kit

- Part II – Application Evaluation Process
- TSGP Program Management:  Roles & Responsibilities
- 	◦	TSA:  Manages the Transit Security Grant Program, selection criteria 	and application review/selection process
- 	◦	G&T:  Grant management tools, financial controls, audits, and 	program management.
- Application Deadline & Review Process◦	SAA submits application NLT 11:59 p.m., _Tuesday, March 6, 2007_
- 	◦	DHS evaluates and acts on applications within 60 days following
- Grant Application Support From DHS (provided throughout the entire     36 month award cycle)

## FY2007 Transit Security Grant Program (TSGP)Program Guidance and Application Kit

- Part III – Program Requirements
- General Requirements
- 	◦	SAA must obligate at least 97% of the funds awarded to designated 	transit agencies within 60 days of receipt of funds (following project                                	approval—issuance of GAN releasing all conditions, if any).
- 	◦	SAA is responsible to ensure that training and/or exercise projects 	are at least $50,000; all other projects are at least $250,000.
- 	◦	SAA must file the application via “http://www.grants.gov” portal.
- 		·   Registration process is outlined on Pages 14-19
- 		·   Central Contractor Registry (CCR) (confirm via http://www.ccr.gov)
- 		·   Dun & Bradstreet Data Numbering System (DUNS) number

## FY2007 Transit Security Grant Program (TSGP)Program Guidance and Application Kit

- Grants.gov online application includes:
- Standard Form 424, Application for Federal Assistance
- Standard Form 424A, Budget Information
- Standard Form424B, Assurances
- Standard Form LLL, Disclosure of Lobbying Activities
- Certifications regarding Debarment, Suspension, and Other Responsibility Matters
- Grants.gov online application does _not_ include:
- -	Investment Justification(s) (See Appendix 4, Page 34)
- Detailed Budget Worksheet (See Appendix 5, Page 46)
- NEPA Questionnaire (See IB# 232 – submit only if project is funded)

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- Overview:
- Up to ten (10) investments within the Investment Justification for individual systems and up to five (5) investments for regional projects involving two or more eligible systems within the region.
- An Investment Justification template has been created in MicrosoftTM Excel; use of the template is not required, but is recommended
- Must demonstrate the ability of the transit agency or agencies to provide tangible, physical security enhancements consistent with the purpose of guidance provided by DHS.
- Must be submitted by the SAA via grants.gov portal by March 6, 2007.
- Submission by the SAA constitutes certification that the Investment Justification has been approved by the SAA.  Individual transit system Investment Justifications do not need to be coordinated with or approved by other transit systems in the region, if there is more than one.

## FY2007 Transit Security Grant Program (TSGPInvestment Justification

- Background:
- I.A.  Transit system identification:
- List point(s) of contact (POCs)
- Identify authorized individual who can sign a grant award
- 1⁄2 page max.
- I.B.  System narrative:
- Provide demographics (ridership data, passenger miles, number of vehicles, types of service, cities and counties served, etc.)
- Sources of other funding being leveraged for security enhancements
- Include a system map
- 2 pages max.

## FY2007 Transit Security Grant Program (TSGPInvestment Justification

- 	-   I.C.  Current and required capabilities:
- Discuss _current_ efforts protecting underwater tunnel infrastructure from attacks involving IEDs.
- Discuss _current_ prevention, detection and response capabilities relative to IED and CBRN devices generally.
- Discuss _current_ visible and unpredictable deterrent efforts.
- Discuss _current_ additional high consequence risk mitigation efforts, employee training, emergency drills, and citizen awareness activities.
- --  Pay specific attention to any enhancements in above efforts achieved as a result of FY2005/2006 Transit Security Grant Program funding.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- 	-   I.C.  Current and required capabilities (con’d):
- Discuss _required _efforts protecting underwater tunnel infrastructure from attacks involving IEDs.
- Discuss _required_ prevention, detection and response capabilities relative to IED and CBRN devices generally (including sensors, canine units, etc.).
- Discuss _required_ visible and unpredictable deterrent effort.
- Discuss _required_ additional high consequence risk mitigation needs, anti-terrorism training programs for employees emergency drills, and citizen awareness activities.
- 2 pages max.
*	**Note:  This Background section needs to be completed only once per application, regardless of the number of investments proposed.  The information in this section provides background/context for the investment(s) requested, but does not represent the evaluation criteria used by DHS for rating individual investment proposals.*

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- 	-   I.D.  Investment Abstract:
- 	      ◦  Briefly summarize this investment.
-  	       ◦  1 page max.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- Strategic and Program Priorities
- II.A.  Security Fundamentals narrative:
- Describe how the investment addresses one or more of the following
- Protection of high risk/high consequence underwater/underground assets and systems
- Protection of other high risk/high consequence assets and systems that have been identified through system-wide risk assessments
- Use of visible, unpredictable deterrence
- Targeted counter-terrorism training for key front-line staff
- Emergency preparedness drills and exercises; and
- Public awareness and preparedness campaigns.
- 1⁄2 page max.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- II.B.  Describe Relevance to National Preparedness Goal:
- Explain how the investment will support one or more of the following National Preparedness Priorities:
- Expanding regional collaboration;
- Implementing the National Incident Management System and the National Response Plan;
- Implementing the National Infrastructure Protection Plan;
- Strengthening information sharing and collaboration capabilities;
- Enhancing interoperable communications capabilities; and
- Strengthening CBRNE detection and response capabilities.
- Explain how the investment supports one or more of the 37 capabilities within the Target Capabilities List.
- 1⁄2 page max.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- II.C.  Describe Relevance to Regional Transit Security Strategy (RTSS) and Applicable State and/or Local Homeland Security Strategy
- Explain how the investment supports the applicable regional and state homeland security planning
- 1⁄2 page max.
- 	Note:  Within this field, the SAA should provide a brief confirmation statement as to the relevance of the proposed investment to the applicable state or regional planning effort.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- Impact
- III.A.  Discuss the anticipated impacts of this investment and how the requested funding will help attain/achieve expected impacts:
- Outline the expected high-level impacts this investment is expected to achieve/ attain if implemented, and potential negative impacts if the investment is not implemented.
- Explain at a high level how TSGP funding will help achieve this impacts (do not provide details in this section—specifics are provided in Section IV).
- Ensure the response links the identified impacts to specific geographic and demographic areas outlined in Section II.A.
- Ensure the response identifies other transit systems, jurisdictions and disciplines that may benefit from an outcome or solution presented by this investment.
- 1⁄2 page max.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- III.B.  Discuss how implementation of the investment will decrease or mitigate risk:
- Discuss how this investment will reduce risk (e.g., reduce vulnerabilities or mitigate the consequences of an event) by addressing the needs and priorities identified in earlier analysis and review; and
- Identify the nature of the risk and how the risk and need are related to show how addressing the need through this investment will also mitigate risk (e.g., reduce vulnerabilities or mitigate the consequences of an event).
- 1⁄2 page max.
- III.C.  Describe potential homeland security risks of not funding this investment:
- Discuss potential outcomes if this risk is not addressed.
- Explain what vulnerabilities will not be reduced or consequences that will not be mitigated.
- 1⁄2 page max.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- Investment Funding Plan
- IV.A.  Complete the chart displayed in the Investment Justification form to identify requested funding applicable to this investment only:
- List by allowable cost category (i.e., Planning, Equipment, Training, Exercises, and Management & Administration), and total requested.
- Ensure the funding request is reasonable and justified by direct linkage to activities outlines in this particular investment.
- Indicated whether additional funding (other than FY2007 TSGP) is being leveraged for this investment.
- 1 page max.
- 	Note:  An itemized Budget Detail Worksheet must be completed also—see Appendix 5 of the FY 2007 TSGP Guidance and Application Kit  for a sample format.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- IV.B.  List up to five (5) potential challenges to effective implementation  of this investment (e.g., stakeholder buy-in, sustainability, aggressive timelines):
- For each challenge, provide a brief description of how the challenge will be addressed and mitigated, and indicate probability of occurrence (high, medium, or low);
- Identify areas of possible concern or potential pitfalls in terms of investment implementation;
- Explain why those areas present the greatest challenge to successful investment implementation.
- 1⁄2 page max.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- IV.C.  Describe the management team, including roles & responsibilities, that will be accountable for oversight and investment implementation, and the overall management approach that will be applied:
- Provide the high-level skill sets (e.g., budget execution, grant administration, geospatial expert, outreach/communication liaison) that members of the management team must possess for the successful implementation and oversight of the investment;
- Discuss how those skill sets fulfill the oversight and execution responsibilities for the investment, and how the management roles and responsibilities will be distributed/assigned among the management team; and
- Explain how the management team members will organize and work together in order to successfully manage the investment.
- 1⁄2 page max.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- IV.D.  Describe the funding resources beyond FY2007 TSGP that have been identified and will be leveraged to support the implementation and sustainability of this investment:
- Discuss other funding sources (non-TSGP grant programs, public or private agreements, future fiscal year grants) that you plan to utilize for implementing and continued sustainability of this investment; and
- If no other funding resources have been identified, or if none are necessary, provide rationale as to why requested FY2007 TSGP funding is sufficient for implementation and sustainment of this investment.
- Investments will also be evaluated on the willingness of the transit agency to provide a cash match or operational equivalent, regardless of amount and source.
- 1⁄2 page max.
- 	Note:  Investments will be considered regardless of whether there is a match or not.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- IV.E.  Provide a high-level timeline, milestones, and dates for the implementation of this investment:
- Only include major milestones that are critical to the success of the investment.
- No more than ten (10) milestones should be provided.
- Milestones should refer to this investment only – those covered by the FY2007 TSGP funding request and will be completed over the 36-month grant period.
- Identify the planned start date for each milestone and provide the planned completion date and when the overall milestone outcome is met; and
- List any relevant information that is critical to the successful completion of the milestone.
- 1 page max.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- IV.F.  Describe planned duration for the overall investment:
- Give the expected total lifespan for this investment if fully implemented and sustained through completion;
- Include information about resource needs (e.g., personnel, processes, and tools) as well as critical governance needs; and
- List critical milestones that are outside of the FY2007 TSGP grant period, and how those milestones will be met with the identified funding and resources.
- 1⁄2 page max.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- IV.G.  Describe the technical implementation plan for this investment:
- Define the vision, goals, and objectives for the risk reduction, and summary how the proposed investment will fit into the overall effort to meet critical infrastructure security priorities (including integration into existing security protocols);
- Define the specific needs and/or resource limitations that need to be addressed;
- Identify potential partners and their roles/staff requirements, MOUs/MOAs;
- Identify specific equipment needs, and details for training, awareness, exercises, number of agencies and staff involved exercise planning, execution and review;
- Describe progress made on the security project this investment will be completing, if applicable, and milestones that will be met with identified funding and resources.
- 1⁄2 page max.

## FY2007 Transit Security Grant Program (TSGP)Investment Justification

- Final Check:
- After completing each section, applicants should review the information provided to ensure accuracy and continuity.
- Submission:
- Investment Justification and Budget Worksheet must be submitted by the SAA via grants.gov as file attachments to the TSGP application.  Use the following naming convention:
- 	IJ:			State_Region_IJ Number
- 		    	     Ex.    CO_Denver_IJ_1
- 	Budget:		State_Region_IJ Number_Budget
- 		     	     Ex.    CO_Denver_IJ_1_ Budget

## FY2007 Transit Security Grant Program (TSGP)Allowable Expenses

- Investments generally fall into one of the five following  categories:
- Planning
- Equipment
- Training
- Exercises
- Management and Administration

**Notes:**
The FY07 funding allocations for the Port Security Grant Program (PSGP) are $201.17M.  
This is up from $168M last year

## FY07 Transit Security Grant ProgramAllowable Expenses (Planning)

- Planning Costs
- Public education/outreach (such as reproducing Transit Watch materials)
- Public alerts and warning systems (security education)
- Development/enhancement of security plans & protocols
- Developing multi-agency/multi-jurisdictional partnerships
- Hiring full or part-time staff and consultants/contractors to assist with planning activities
- Travel/per diem related to professional planning activities, and
- Other planning activities with prior approval from DHS.

**Notes:**
The FY07 funding allocations for the Port Security Grant Program (PSGP) are $201.17M.  
This is up from $168M last year

## FY2007 Transit Security Grant ProgramAllowable Expenses (Equipment)

- ▪	Equipment Acquisition Costs
- Personal protection equipment
- Explosive detection mitigation/remediation equipment
- CBRNE search and rescue equipment, including response vehicles/watercraft
- Information technology
- Detection equipment
- Interoperable communications equipment
- Power equipment
- Terrorism incident prevention equipment
- Physical security enhancement equipment
- ▪	A comprehensive list of FY2007 allowable equipment is available at http://www.rkb.mipt.org/ael.cfm.

**Notes:**
The FY07 funding allocations for the Port Security Grant Program (PSGP) are $201.17M.  
This is up from $168M last year

## FY07 Transit Security Grant Program (TSGP)Allowable Expenses (Training and Exercises)

- Training and Exercise Allowable Costs
- Training workshops and conferences (includes meeting costs, materials and supplies, travel, and training development costs)
- Certain full or part-time staff and contractors or consultants
- Overtime and backfill costs
- Travel (including travel/per diem to attend DHS-approved courses or DHS-sponsored technical assistance programs)
- Consumable supplies (copying paper, gloves, tape, etc.)
- Other costs (such as rental of space/locations for planning and conducting training or exercises, signs/badges and similar materials).

**Notes:**
The FY07 funding allocations for the Port Security Grant Program (PSGP) are $201.17M.  
This is up from $168M last year

## FY2007 Transit Security Grant Program (TSGP)Allowable Expenses (Management and Administration)

- M&A Costs
- Hiring full/part-time staff or consultants to assist with management of FY2007 TSGP, or design/requirements/implementation of the TSGP
- Hiring full/part-time staff or consultants to assist with reporting/data collection requirements, including data calls
- Development of operating plans for information collection and processing necessary to respond to data calls
- Travel expenses
- Meeting-related expenses
- Authorized office equipment, including personal computers or laptops (subject to DHS approval).
- 	Note:  M&A costs may not exceed more than 2.5% of the award amount

**Notes:**
The FY07 funding allocations for the Port Security Grant Program (PSGP) are $201.17M.  
This is up from $168M last year

## FY2007 Transit Security Grant Program (TSGP)Unallowable Expenses

- Unallowable expenses include:
- General-use software, computers and related equipment (other than for allowable M&A activities)
- General-use vehicles
- Licensing fees
- Weapons systems and ammunition
- Personnel costs (except as detailed above)
- Activities unrelated to completion and implementation of the TSGP
- Items not in accordance with the Authorized Equipment List or previously listed as allowable costs

**Notes:**
The FY07 funding allocations for the Port Security Grant Program (PSGP) are $201.17M.  
This is up from $168M last year

## FY2007 Transit Security Grant Program (TSGP)Application Checklist

- The SAA must submit the following by March 6, 2007:
- 	√	SF-424 application with certifications through grants.gov
- 		▫   Non-supplanting certification
- 		▫    Assurances
- 		▫    Certifications regarding Lobbying, Disbarment, Suspension,	  	     and Other Responsibility Matters
- 	 √	Regional and/or Individual Transit System investment 	justification(s)
- 	 √	Budget Detail Worksheet for each Investment

## FY2007 Transit Security Grant Program (TSGP)Touch Points and Other Resources

| Resource | Description |
| --- | --- |
| Web resources | The TSGP Application Kit, Information Bulletins, FAQs, and Conference Call Minutes are posted to either the G&T or TSA websites: 
http://www.ojp.usdoj.gov/odp/grants_ipp2007.htm
or
http://www.tsa.gov/join/grants/tsgp.shtm, |
| 
Grants.gov Help desk | 
1-800-518-4726 |
| 
CSID
 | 
General questions related to this grant program may be directed to the G&T Centralized Scheduling and Information Desk (CSID) 800-368-6498 or askcsid@dhs.gov |

**Notes:**
Resources for questions are listed here (help desk phone #, application kit and websites information)

## Questions?

**Notes:**
Any questions that can’t be answered be the above resources can be directed to (Go to next slide)

## Slide 33