# Presentation: 337626

## The New Electronic Depository Library ManualJanet M. ScheitleDirector, Office of Planning and Development, Library ServicesFall Depository Library Conference18 October 2005

## New Electronic Depository Library Manual

**Purpose of Session**
-  Report on the work accomplished by the teams
-  Explain new content
-  Provide tips and new ideas
-  Solicit feedback on the manual as it now exists
-  Explain the road ahead for the manual

## New Electronic Depository Library Manual

**Reasons for Revisions**
- Nature of program is changing
- Consolidate several documents
- Update content
- Document good practices, lessons learned

## New Electronic Depository Library Manual

**Process for Revising**
- Review/consolidate existing documents
- Solicit input from DLC and Depository community
- Cross-walk new to old
- Develop draft framework
- Recruit volunteer teams to draft chapters
- Edit for tone, consistency, and format
- Insert and test hot links, update if needed

## 1 - ID Organization & Contacts
2 - Legal Requirements, Minimum Standards, & Policies
3 - Federal Depository Status
4 - Public Services 
5 - Depository Collections 
6 - Bibliographic Control
7 - Authentication & Version Control 
8 - Preservation 
9 – Housing Collections 
10 – Staffing
11 - Partnerships
12 -Regional Services  
13- Virtual Depository
14-Disaster Recovery
15 - Resources

**2 - Legal Requirements, Minimum Standards, & Policies**
**3 - Federal Depository Status**
**4 - Public Services **
**5 - Depository Collections**** **
**6 - Bibliographic Control**
**7 - Authentication & Version Control**** **
**8 - Preservation **
**9 – Housing Collections**** **
**10 – Staffing**
**11 - Partnerships**
**12 -Regional Services  **
**13- Virtual Depository**
**14-Disaster Recovery**
**15 - Resources**

**The Electronic Federal Depository Library Manual**
**Comparison of Chapters**

**1 - Federal Depository Status **
**2 - Collection Development**
**3 - Bibliographic Control**
**4 - Maintenance **
**5 - Human Resources**
**6 - Physical Facilities**
**7 - Public Services**
**8 - Cooperative Efforts**
**9 - Regional Services **
**Exhibits**
**Appendix **
**A  - Glossary**
**B -  List of URLs**
**Index  **

**1 - Library Programs Services **
**2 - Collection Development **
**3 - Maps**
**4 - Electronic Publications**
**5 - Bibliographic Control **
**6 - Maintenance**
**7 - Depository Promotion**
**8 - Inspections **
**Appendix**
**A  - Core Collection**
**B -  Maps Available **
**C - Guidelines, Minimum Standards, Basic Collection **
**Index**

- Manual                                 Electronic Manual                     Instructions

- This is NOT the manual itself.  This is a presentation of the highlights of the DRAFT
- chapters for the new manual. Manual is pending DLC and GPO approval

## New Electronic Depository Library Manual

**Chapter 1: ID Organization and Contacts**

**ID Organizational Structure (October, 2005)**
**Contact Center as main Point of Contact**
- Mon-Fri, 8-5
- (202) 512-1800 / Toll Free (866) 512-1800
- _[ContactCenter@gpo.gov](mailto:ContactCenter@gpo.gov)_
- Judy Russell
- Managing Director, ID and Superintendent of Documents
- Kevin O’Toole
- Director, Publications and Information Sales
- Ric Davis
- Acting Director, Library Services and Content Management

## New Electronic Depository Library Manual

**Chapter 2: Legal Requirements, **
**Minimum Standards, Policies**

**Volunteer Team:**
- Team Leader: 		Tim ByrneChapter Coordinator: 	Nancy Faget
- Subject Matter Consultant: Cindy Etkin
- 				Robin Haun-Mohamed
- Team Members:
- 	Rebecca Pressman		Laura Sare
- 	Mary Alice Baish		Cheryl Lubow

## This chapter is a new addition to the Depository Library Manual, bringing together in one place all of the laws, standards, policies, and guidelines for the Federal Depository Library Program.

**Chapter 2: Legal Requirements, **
**Minimum Standards, Policies**
**What’s New and Important?**

**New Electronic Depository Library Manual**

## New Electronic Depository Library Manual

**Chapter 3: Federal Depository Status**

**Volunteer Team:**
- Team Leader: 		David CismowskiChapter Coordinator: 	Nancy Faget
- Subject Matter Consultant: Janet Scheitle
- 				Kathy Brazee
- Team Members:
- 	Jane M. DeBellis	Adele Morris
- 	Chris Hudson	Marcia Baker

- This chapter is based on Title 44.
- Since Title 44 has not changed, the team felt there is no significant content we could label “new and important.”
- Minor changes - Requests to Relinquish status should be mailed but followed up with a fax to the Office of Planning and Development, Library Services

**Chapter 3: Federal Depository Status**
**What’s New and Important?**

**New Electronic Depository Library Manual**

## Consult the Designation Handbook for Federal Depository Libraries
Designation Handbook contains practical advice, as well as templates for letters and application forms
Handbook is to be revised by GPO in 2006
Contact the regional depository librarian immediately if your library is reconsidering depository status
Regionals can offer advice, clear up misunderstandings, consult with administrators, and enlist the help of the GPO

*Designation Handbook* contains practical advice, as well as templates for letters and application forms
- Handbook is to be revised by GPO in 2006
- Contact the regional depository librarian immediately if your library is reconsidering depository status
- Regionals can offer advice, clear up misunderstandings, consult with administrators, and enlist the help of the GPO

**Chapter 3: Federal Depository Status**
**Tips, Practical Advice, and Lessons Learned**

**New Electronic Depository Library Manual**

## Select a rigid, predetermined percentage of items, in order to retain depository status?
Devote hundreds of linear feet of shelf space to house large physical collections in order to apply for (or retain) depository status?
Think about terminating depository status because you need more shelf space—or because your depository assistant has resigned and will not be replaced? 
Instead, you can make a transition toward a more electronic depository, and thereby retain all the benefits of depository status.

- Devote hundreds of linear feet of shelf space to house large physical collections in order to apply for (or retain) depository status?
- Think about terminating depository status because you need more shelf space—or because your depository assistant has resigned and will not be replaced?
- Instead, you can make a transition toward a more electronic depository, and thereby retain all the benefits of depository status.

**New Electronic Depository Library Manual**

**Chapter 3: Federal Depository Status**
**Did you realize that you don’t have to...?**

## Today the depository program is as much about access and reference expertise as it is about tangible collections.
While access to federal depository materials must be free and equally-provided, a depository does not have to circulate federal materials to the general public or provide extraordinary services not offered to its own primary user group(s).

- While access to federal depository materials must be free and equally-provided, a depository does not have to circulate federal materials to the general public or provide extraordinary services not offered to its own primary user group(s).

**New Electronic Depository Library Manual**

**Chapter 3: Federal Depository Status**
**Important for Library Administrators**

## Just because government information is freely available on the Web doesn’t mean it’s easy to find. Being a member of the FDLP ensures that depositories have access to training opportunities and support that other libraries don’t have; this will become increasingly important as federal government information delivery systems become ever more complex.

**New Electronic Depository Library Manual**

**Chapter 3: Federal Depository Status**
**Important for Library Administrators**

## New Electronic Depository Library Manual

**Chapter 4: Public Service**

**Volunteer Team:**
- Team Leader: 		Suzanne SearsChapter Coordinator: 	Nancy Faget
- Subject Matter Consultant: Cindy Etkin
- Team Members:
- Barbara Bren	Hui Hua Chua
- Grace York	Susan Woitte
-       Joe Fitzanko	David Vidor

## New Electronic Depository Library Manual

- Depository libraries shall make government publications available for the free use of the general public.
- Principle of Comparable Treatment
- Access and services for depository information resources should equal or exceed those applicable to other library collections and services.

**New Electronic Depository Library Manual**

**Chapter 4:  Public Service**
**What’s New and Important?**

## New Electronic Depository Library Manual

- Depository libraries should not only refer their users to other libraries for access to unique collections and expertise, but should also offer their own unique expertise, collections, and resources to users referred by other depositories or organizations.
- Marketing / Promotion
- Public service begins with public awareness.  Depository promotion should extend to all potential user groups.  This includes library staff, the library’s primary users, and citizens of the U.S. Congressional district or relevant region.

**New Electronic Depository Library Manual**

**Chapter 4:  Public Service**
**What’s New and Important?**

## New Electronic Depository Library Manual

- Depository libraries should have a written policy regarding public services for government information in electronic formats that includes provisions for no-fee access to electronic government information in tangible format and on the Internet for all users
- Filters
- Filtering software may restrict access to official FDLP information.  Depositories must allow patrons the option to use workstations without filtering software, or have the capability of turning off the filter while searching FDLP information resources.

**New Electronic Depository Library Manual**

**Chapter 4:  Public Service**
**What’s New and Important?**

## All library staff that provide services directly to the public should be aware of access and service requirements and policies for government information, as users looking for government information may approach any service point or person initially.  
Create or participate in library or regional public service standards, and establish regular and quantifiable measurements of service to help assess and improve public services.
Metrodocs Libraries Service Standards
http://www.odl.state.ok.us/usinfo/metrodocs.htm
Association of Research Libraries’ Libqual+ Program
http://www.libqual.org/

- Create or participate in library or regional public service standards, and establish regular and quantifiable measurements of service to help assess and improve public services.
*Metrodocs Libraries Service Standards*
- http://www.odl.state.ok.us/usinfo/metrodocs.htm
*Association of Research Libraries’ Libqual+ Program*
- http://www.libqual.org/

**New Electronic Depository Library Manual**

**Chapter 4:  Public Service**
**Tips, Practical Advice, and Lessons Learned**

## Examples of handouts, instructional and promotional materials and tutorials for specific tools or subjects for users and library staff, as well as policies on access, Internet use and public services for government information in electronic formats can be found at the GODORT Handout Exchange 
http://www.lib.umich.edu/govdocs/godort.html
Get ideas for displays to promote depository collections at the Government Documents Display Clearinghouse
http://www.lib.mnsu.edu/lib/govdoc/proj/tutorials/finalfront2.html

- http://www.lib.umich.edu/govdocs/godort.html
- Get ideas for displays to promote depository collections at the *Government Documents Display Clearinghouse*
- http://www.lib.mnsu.edu/lib/govdoc/proj/tutorials/finalfront2.html

**New Electronic Depository Library Manual**

**Chapter 4:  Public Service**
**Tips, Practical Advice, and Lessons Learned**

## Visit nearby depository libraries and your regional depository library to get a better knowledge of their collections, available reference tools and resources and areas of expertise.  This will help develop increased awareness of other resources that might be available to your users.  
If your library policy is to have filters on all public computers then talk to your administrator about the need to be able to override the filter if it is blocking a government site.  The override should be instantaneous by the use of a password.  Other options would be to have the ability to turn off the filter for depository users or for the librarian to perform a mediated search.

- If your library policy is to have filters on all public computers then talk to your administrator about the need to be able to override the filter if it is blocking a government site.  The override should be instantaneous by the use of a password.  Other options would be to have the ability to turn off the filter for depository users or for the librarian to perform a mediated search.

**New Electronic Depository Library Manual**

**Chapter 4:  Public Service**
**Tips, Practical Advice, and Lessons Learned**

## Provide free printing or photocopying  A library may charge the same fees for printing and photocopying depository information resources that it charges for non-depository materials to be copied or printed.  Downloading, however, must be available without fees.  A library is not required to provide storage media, such as floppies or USB drives, unless they are provided for users of non-depository materials, and in that case the same charges may be applied.
Circulate depository materials  A library has the option of establishing its own circulation policies for use of depository materials outside the library.

- _Circulate depository materials  _A library has the option of establishing its own circulation policies for use of depository materials outside the library.

**New Electronic Depository Library Manual**

**Chapter 4:  Public Service**
**Did you realize that you don’t have to...?**

## Maintain identical public service hours at the general reference and documents service desks  The general public must be able to access the depository’s collections and services outside standard business hours if the library’s primary clientele is able to do so.  This can be accomplished through a combination of means, including open stacks, basic documents service from the general reference desk, e-mail or telephone reference, and appointments.

**New Electronic Depository Library Manual**

**Chapter 4:  Public Service**
**Did you realize that you don’t have to...?**

## The Federal Depository Library Program was established to provide the citizens of the United States access to government information.  Public access to this information remains the highest priority of all Federal depository libraries.
Depository libraries have a fundamental obligation to provide free public access to depository information resources and to minimize other barriers to public access to the library’s depository facilities, collections, and services.
Library administrators may have legitimate security concerns and heighten security for their facilities and personnel.  

- Depository libraries have a fundamental obligation to provide free public access to depository information resources and to minimize other barriers to public access to the library’s depository facilities, collections, and services.
- Library administrators may have legitimate security concerns and heighten security for their facilities and personnel.

**New Electronic Depository Library Manual**

**Chapter 4:  Public Service**
**Important for Library Administrators**

## In general, access and services for depository information resources should equal or exceed those applicable to other library collections and services.

If a library provides reference services using methods other than in-person contact for their primary user groups (such as through phone, mail, fax, email, or chat), these methods of obtaining reference service should also be available to members of the public using the depository collection and government information.

- If a library provides reference services using methods other than in-person contact for their primary user groups (such as through phone, mail, fax, email, or chat), these methods of obtaining reference service should also be available to members of the public using the depository collection and government information.

**New Electronic Depository Library Manual**

**Chapter 4:  Public Service**
**Important for Library Administrators**

## All libraries should have a written policy regarding public services for government information in electronic formats.
All depository libraries must offer the general public free access to online Federal government information provided through the FDLP.  Such access shall be provided to any library user free of fees or other restrictions such as age or residency status.
Filtering software may restrict access to official FDLP information.  Therefore depository libraries must allow patrons the option to use workstations without filtering software, or have the capability of turning off the filter while searching FDLP information resources.

- All depository libraries must offer the general public free access to online Federal government information provided through the FDLP.  Such access shall be provided to any library user free of fees or other restrictions such as age or residency status.
- Filtering software may restrict access to official FDLP information.  Therefore depository libraries must allow patrons the option to use workstations without filtering software, or have the capability of turning off the filter while searching FDLP information resources.

**New Electronic Depository Library Manual**

**Chapter 4:  Public Service**
**Important for Library Administrators**

## Libraries have the option of establishing their own circulation policies for use of depository materials outside the library.  However, the principle of comparable treatment of depository and non-depository collections should be used in determining circulation policy for depository materials.

Depository libraries shall post signage or the depository emblem in a prominent location, preferably visible from the exterior of the library, indicating the library is a Federal depository and government information resources are available for use by the general public without charge.

- Depository libraries shall post signage or the depository emblem in a prominent location, preferably visible from the exterior of the library, indicating the library is a Federal depository and government information resources are available for use by the general public without charge.

**New Electronic Depository Library Manual**

**Chapter 4:  Public Service**
**Important for Library Administrators**

## New Electronic Depository Library Manual

**Chapter 5: Depository Collections**

**Volunteer Team:**
- Team Leader: 		Tom RohrigChapter Coordinator: 	Nancy Faget
- Subject Matter Consultant: Lisa Russell
- Team Members:
- 	Dan Barkley		Sarah Gerwitz
- 	Angela Bonnell	Maureen Quinlan
- 	Janet Fisher		Herrick Heitman

## New Electronic Depository Library Manual

**Chapter 5: Depository Collections**
**What’s New and Important?**

- Transition to almost entirely electronic collections with large print/microform legacy collections.
- Increased reliance on networking, shared collection development, etc. for providing distributed access to legacy collection.
- Legacy collections are increasingly being downsized by libraries confronting space needs.

## New Electronic Depository Library Manual

**Chapter 5: Depository Collections**
**What’s New and Important?**

- Increased need to manage collections more efficiently in an increasing era of library administration concerns and doubts about the value of government documents collections, particularly print collections.
- Size of collection does not matter as much anymore.  Service and knowledge of collection – in-house and the documents universe – does.** **

## Work regularly with Regional/GPO personnel.  
Write & regularly update collection development policy. 
Use selective housing as needed.  
Publicize/network your collection to your different user groups.  

- Write & regularly update collection development policy.
- Use selective housing as needed.
- Publicize/network your collection to your different user groups.

**New Electronic Depository Library Manual**

**Chapter 5: Depository Collections **
**Tips, Practical Advice, and Lessons Learned**

**Notes:**
We include lots of tips for processing and cataloging items

Tips that fell into shelf preparation:
Securing documents with tattle tape
Labeling different media
Shelving considerations like mixed media publications or particular publications going to other libraries on a campus
Housing of heavy maps and posters, the weight considerations

Tips on staying on top of news and policies:
Mention of listservs
Attending conferences
Encouraging meetings within your regions

Advice on cultivating relationships:
Your depository community and your cataloging staff are your best friends, especially since so much is changing and the technology alone has forced the management of a federal depository library to be shared among many staff, it’s no longer a one person job.

TIP: For bound volumes, inscribe the SuDocs numbers on the spine, either at this point or later as the documents are being checked in. Label only as much information as necessary to differentiate this particular volume from others. For example, most serial type volumes (Producer Price Index, Statistical Abstract of the United States, Occupational Outlook Quarterly, etc.) have the volume number/date on the spine. Therefore, it is only necessary to print the "stem" of the SuDocs number (most often through the colon) on the spine label. 
TIPS:  If your library selects posters, you may want to consider using single sided security strips/tattletape on the verso, which is sticky only on one side.
TIPS:  Remember that microfiche may be shipped in their own envelope or with paper documents in a depository box.  Libraries will still receive the microfiche shipping lists regardless of how many or few, if at all, microfiche they receive.
TIPS:  Many libraries use single-sided tattletape or security detection strips, which are sticky on one side for security purposes.  
TIP: Map cases are heavy.  Before planning to process maps flat for map cases, plan on proper housing of the cases.
Be aware that although many maps and maps series are online, the URL is not always included in the bibliographic record provided by GPO or other cataloging agencies in the bibliographic utilities.
TIPS: With CDs and DVDs, care must be taken not to separate the disk from its label. To avoid this problem, some libraries are using "Disk Circle Labels" specifically designed for affixing information directly to disks. The donut shaped labels attach to the clear plastic portion on the CD-ROM. A potential downside of using these labels is that they may fall off as the labels age.  Some libraries avoid the problem with labels by using an extra fine point black permanent marker and write the SuDocs number in small letters around the clear plastic portion at the middle of the disk. 
As with paper and microfiche, libraries may use the shelving arrangement that is most appropriate for their situation. For example, disks may be stored on the shelf, in specially designed containers, disc cabinets, or in microfiche cabinets. It should be stressed, however, that when not in use electronic products should be stored in a protective device such as an envelope or jewel box. 
Special security strips for CDs and DVDs have been developed.  Care must be taken that the disk is not demagnetized upon checkout.
TIP: Handle interfiling in a timely manner.  Do not let interfiling pile up, handle every week or two or it will become too burdensome and it is less likely to be done well.
TIP:  Be aware that some supplements have their own individual record and others belong on the catalog record of the base text.  To determine this search the GPO catalog or your utilities catalog for an updated record of the item.  Update your own record and catalog appropriately.
TIP:  Remember that it helps the entire library community to take the time to report fugitive documents.  The report starts the entire process of identifying, cataloging and archiving the document.  This is also true for digital documents. Fugitive documents may be reported via the Knowledge Base System via GPO Help –- Category: Federal Depository Libraries, Subcategory: Fugitive Publications/lostdocs.
TIP: If the depository coordinator wants to receive a government serial in another format than available through the depository, check with the issuing agency about the possibility of signing up for direct mail subscription.  Many subscriptions are available at no charge.
TIP: Gov Doc-L often posts gifts as does N&O lists. 
Tip:  Remember that you must have piece-level bibliographic records for the depository documents that your library receives, so if you are using the commercial services for serial records, you must use the ILS to record holdings.
Keep up-to-date with new practices of Depository Coordinators by attending Depository Library Conference, or reading reports from the Conference, or reading govdoc-l and other documents listservs.  You will continually discover efficient and time-saving practices for processing and cataloging tangible and digital documents.
Cultivate a good working relationship with your regional Depository Coordinator and staff.  They can save you a lot of time and effort with cataloging and classification problems and replacement documents and pages, among many, many other things.
Cultivate a good working relationship with cataloging staff if you don’t do the work yourself
Smaller and medium libraries appear to be attracted to shelflisting methods other than using their OPACS.  On one hand, they have access by the federal SuDocs no., which helps in control of the receipts and depository shipments, but finish processing their documents into another classification, such as Dewey.  Libraries that typically have large disposal lists and don’t want to be involved in the time consuming work of fully cataloging and labeling pamphlets and ephemera they receive, may choose this.  Libraries may house tax forms received via the depository in a special display or reference shelf by title, replacing them as they are superseded.  A pamphlet file or release file may be used for one page pamphlets and bookmarks and other ephemeral materials. These materials can be added to the disposal lists. Depository Coordinators and staff may find the work inherent in handling superseded editions and disposal lists is detailed and burdensome.  And yet, it may be very important to the library’s collection that the material be received.  That ephemera or bookmark may be received on an item number the depository selected to receive general educational publications.  Because the category is important to the library, and it will always want to select that item, provision must also be made for lesser important materials received on that same item number. GPO is expected to create separate item numbers for ephemera by January 2006, enabling libraries to tailor their profiles so they no longer have to receive ephemera in order to get more substantial publications.
Find answers to your questions and share information by using listservs to find information, for example about security devices, preservation binders, or DVD and microform cabinet vendors that work well for documents.
Tip: purchase a rubber stamp that has your depository name and number on it with an adjustable date.

## Track usage in every way possible!    
Develop thorough knowledge of collection.  
Develop your own depository manual and regularly review/update.  
Keep good and thorough records!  

- Develop thorough knowledge of collection.
- Develop your own depository manual and regularly review/update.
- Keep good and thorough records!

**New Electronic Depository Library Manual**

**Chapter 5: Depository Collections **
**Tips, Practical Advice, and Lessons Learned**

**Notes:**
We include lots of tips for processing and cataloging items

Tips that fell into shelf preparation:
Securing documents with tattle tape
Labeling different media
Shelving considerations like mixed media publications or particular publications going to other libraries on a campus
Housing of heavy maps and posters, the weight considerations

Tips on staying on top of news and policies:
Mention of listservs
Attending conferences
Encouraging meetings within your regions

Advice on cultivating relationships:
Your depository community and your cataloging staff are your best friends, especially since so much is changing and the technology alone has forced the management of a federal depository library to be shared among many staff, it’s no longer a one person job.

TIP: For bound volumes, inscribe the SuDocs numbers on the spine, either at this point or later as the documents are being checked in. Label only as much information as necessary to differentiate this particular volume from others. For example, most serial type volumes (Producer Price Index, Statistical Abstract of the United States, Occupational Outlook Quarterly, etc.) have the volume number/date on the spine. Therefore, it is only necessary to print the "stem" of the SuDocs number (most often through the colon) on the spine label. 
TIPS:  If your library selects posters, you may want to consider using single sided security strips/tattletape on the verso, which is sticky only on one side.
TIPS:  Remember that microfiche may be shipped in their own envelope or with paper documents in a depository box.  Libraries will still receive the microfiche shipping lists regardless of how many or few, if at all, microfiche they receive.
TIPS:  Many libraries use single-sided tattletape or security detection strips, which are sticky on one side for security purposes.  
TIP: Map cases are heavy.  Before planning to process maps flat for map cases, plan on proper housing of the cases.
Be aware that although many maps and maps series are online, the URL is not always included in the bibliographic record provided by GPO or other cataloging agencies in the bibliographic utilities.
TIPS: With CDs and DVDs, care must be taken not to separate the disk from its label. To avoid this problem, some libraries are using "Disk Circle Labels" specifically designed for affixing information directly to disks. The donut shaped labels attach to the clear plastic portion on the CD-ROM. A potential downside of using these labels is that they may fall off as the labels age.  Some libraries avoid the problem with labels by using an extra fine point black permanent marker and write the SuDocs number in small letters around the clear plastic portion at the middle of the disk. 
As with paper and microfiche, libraries may use the shelving arrangement that is most appropriate for their situation. For example, disks may be stored on the shelf, in specially designed containers, disc cabinets, or in microfiche cabinets. It should be stressed, however, that when not in use electronic products should be stored in a protective device such as an envelope or jewel box. 
Special security strips for CDs and DVDs have been developed.  Care must be taken that the disk is not demagnetized upon checkout.
TIP: Handle interfiling in a timely manner.  Do not let interfiling pile up, handle every week or two or it will become too burdensome and it is less likely to be done well.
TIP:  Be aware that some supplements have their own individual record and others belong on the catalog record of the base text.  To determine this search the GPO catalog or your utilities catalog for an updated record of the item.  Update your own record and catalog appropriately.
TIP:  Remember that it helps the entire library community to take the time to report fugitive documents.  The report starts the entire process of identifying, cataloging and archiving the document.  This is also true for digital documents. Fugitive documents may be reported via the Knowledge Base System via GPO Help –- Category: Federal Depository Libraries, Subcategory: Fugitive Publications/lostdocs.
TIP: If the depository coordinator wants to receive a government serial in another format than available through the depository, check with the issuing agency about the possibility of signing up for direct mail subscription.  Many subscriptions are available at no charge.
TIP: Gov Doc-L often posts gifts as does N&O lists. 
Tip:  Remember that you must have piece-level bibliographic records for the depository documents that your library receives, so if you are using the commercial services for serial records, you must use the ILS to record holdings.
Keep up-to-date with new practices of Depository Coordinators by attending Depository Library Conference, or reading reports from the Conference, or reading govdoc-l and other documents listservs.  You will continually discover efficient and time-saving practices for processing and cataloging tangible and digital documents.
Cultivate a good working relationship with your regional Depository Coordinator and staff.  They can save you a lot of time and effort with cataloging and classification problems and replacement documents and pages, among many, many other things.
Cultivate a good working relationship with cataloging staff if you don’t do the work yourself
Smaller and medium libraries appear to be attracted to shelflisting methods other than using their OPACS.  On one hand, they have access by the federal SuDocs no., which helps in control of the receipts and depository shipments, but finish processing their documents into another classification, such as Dewey.  Libraries that typically have large disposal lists and don’t want to be involved in the time consuming work of fully cataloging and labeling pamphlets and ephemera they receive, may choose this.  Libraries may house tax forms received via the depository in a special display or reference shelf by title, replacing them as they are superseded.  A pamphlet file or release file may be used for one page pamphlets and bookmarks and other ephemeral materials. These materials can be added to the disposal lists. Depository Coordinators and staff may find the work inherent in handling superseded editions and disposal lists is detailed and burdensome.  And yet, it may be very important to the library’s collection that the material be received.  That ephemera or bookmark may be received on an item number the depository selected to receive general educational publications.  Because the category is important to the library, and it will always want to select that item, provision must also be made for lesser important materials received on that same item number. GPO is expected to create separate item numbers for ephemera by January 2006, enabling libraries to tailor their profiles so they no longer have to receive ephemera in order to get more substantial publications.
Find answers to your questions and share information by using listservs to find information, for example about security devices, preservation binders, or DVD and microform cabinet vendors that work well for documents.
Tip: purchase a rubber stamp that has your depository name and number on it with an adjustable date.

## 
Be concerned about minimum level of selection. 

- Be concerned about minimum level of selection.

**New Electronic Depository Library Manual**

**Chapter 5: Depository Collections**
**Did you realize that you don’t have to...?**

**Notes:**
There are a lot of misconceptions that people have about bib control

Educate newbies that you have 3 ways of cataloging items:
Copy Catalog each item
Copy catalog in batches
Vendor loads that are based on your library’s profile
Any way that you load though you must have piece level accounting

Mention different ways of labeling items with purchased labels, handwriting, printing out...

Mention that different classification systems, or even a mix of them can be used in a library. Bottom line is to make the materials accessible in whatever fashion best suites a given library

Tried to discuss a little bit services like DDM2 and how you could use it to get profiled shipping lists...

The need to keep statistics for reporting purposes (actually more of a guideline than a “you don’t have to do...”)

## Depository program is still relevant.

Depository program is value-added.

Depository program responds to changing depository and host Library needs.

Emphasis is on Service.  

- Depository program is value-added.
- Depository program responds to changing depository and host Library needs.
- Emphasis is on Service.

**New Electronic Depository Library Manual**

**Chapter 5: Depository Collections**
**Important for Library Administrators**

**Notes:**
Statistical reports:
Monitor usage of you docs (both print and electronic)
Depository libraries can register their institutions’ catalog and web pages for PURL referrals
Other ideas for monitoring usage are shared amongst the depository community at conferences and on listservs.

NB:
important resource for all library users, regardless of whether the library is academic, public, school or special.  
Library administrators should keep up-to-date with developments.

Vendors:
Using a vendor’s records for bibliographic control of documents is a tried and true bib control method 
Vendor records may be purchased for online documents only, which may appeal to a library even if it isn’t a part of the depository program  
Different sets of vendor records may be purchased, like changed records that update records that have changed, have new URLS, etc., giving users the most up to date access.

Historical collections:
Cataloging a library’s historical collection may be partly achieved by purchase of vendor supplied products, databases and services.
Retrospective conversion of documents collections 
improves the use of the collections 
increases interlibrary loans.
increase user access to digital collections. 

Copyright:
fewer copyright restrictions for documents makes digitizing historical documents collections popular.  
Library administrators should be aware that this is a long-term trend and their libraries should take advantage of the digital information as it becomes available. Adding new records to their catalogs is one method.

Future tool: 
Use of Z39.50 data transfer from the GPOs ILS, which should be available from 2005 on, will help libraries get quick, no fee access to current bibliographic records..

Needs and Offers:
Often misunderstood but necessary workflow!
Libraries need to be aware that the material is owned by the U.S. federal government and there are disposal regulations.
staff time needs to be allotted in order to follow these guidelines 
All libraries participating in N&O need to understand depository regulations, especially concerning disposal of documents. 

## New Electronic Depository Library Manual

**Chapter 6: Bibliographic Control**

**Volunteer Team:**
- Team Leader: 		Andrea MorrisonChapter Coordinator: 	Joe Paskoski
- Subject Matter Consultant: Laurie Hall
- 				Linda Resler
- Team Members:
- 	Karrie Peterson	Ashley Ecklund
- 	Rhonda Marker	Kathy Edwards
- 	Heather Tompkins

## GPO Integrated Library System
National Bibliography
OCLC Holdings for Depository Libraries
New Electronic Titles Services at GPO (NET) 

Other New Sections:
Introduction to Bibliographic Control for FDL’s
Handling Special Situations
Cataloging and Shelf Preparation of Specific Types of Documents (Digital Only Documents, etc...)
Selected Cataloging Resources

- National Bibliography
- OCLC Holdings for Depository Libraries
- New Electronic Titles Services at GPO (NET)
- Other New Sections:
- Introduction to Bibliographic Control for FDL’s
- Handling Special Situations
- Cataloging and Shelf Preparation of Specific Types of Documents (Digital Only Documents, etc...)
- Selected Cataloging Resources

**New Electronic Depository Library Manual**

**Chapter 6: Bibliographic Control**
**What’s New and Important?**

**Notes:**
The OPAC replaces the Catalog of U.S. Government Publications (CGP), which replaced the MoCat. 
increase searching capability, 
more precise results, 
increased coverage of records dating from July 1976. 
new interface is more user-friendly. 
improved public and library community awareness of resources available in Federal depository library collections

Things that we will have to cover when the OPAC goes live, but we could only mention in our chapter is 
interlibrary loan capabilities because of the records, 
links to digital publications, 
Multiple records for different formats,
Z39.50 bibliographic record capture and download,
The need to adapt to increasingly complex bibliographic records. 
Expected impact on libraries’ purchase of vendor-supplied bibliographic records.

National Bibliography:
With the creation of the NB catalogers will need to stay aware of cataloging practices and policy changes at GPO.
development of retrospective conversion services for the pre-1976 GPO historic shelflist material 

OCLC Holdings for Depository Libraries:
30 regional libraries have their holdings automatically added to OCLC
This increases awareness of publications and ILL potential

Something not covered in the last manual but that we did mention is the New Electronic Titles (NET) service
Provides monthly PDF files with links to the online titles. 
With the live OPAC we will be able to identify records to capture and add to their catalog.
that this service may be customized to depository library item selection profiles or in other ways in the future. 

Other New Sections:
Intro to bib control for FDL’s
Handling Special Situations
Cataloging and shelf preparation of specific types of documents
Selected Cataloging Resources

## Practical tips for processing and cataloging
Securing documents 
Housing heavy maps and posters
Labeling and shelving different media
Keeping up to date with news and policies
Cultivating relationships within depository community & with cataloging staff

- Securing documents
- Housing heavy maps and posters
- Labeling and shelving different media
- Keeping up to date with news and policies
- Cultivating relationships within depository community & with cataloging staff

**New Electronic Depository Library Manual**

**Chapter 6: Bibliographic Control**
**Tips, Practical Advice, and Lessons Learned**

**Notes:**
We include lots of tips for processing and cataloging items

Tips that fell into shelf preparation:
Securing documents with tattle tape
Labeling different media
Shelving considerations like mixed media publications or particular publications going to other libraries on a campus
Housing of heavy maps and posters, the weight considerations

Tips on staying on top of news and policies:
Mention of listservs
Attending conferences
Encouraging meetings within your regions

Advice on cultivating relationships:
Your depository community and your cataloging staff are your best friends, especially since so much is changing and the technology alone has forced the management of a federal depository library to be shared among many staff, it’s no longer a one person job.

TIP: For bound volumes, inscribe the SuDocs numbers on the spine, either at this point or later as the documents are being checked in. Label only as much information as necessary to differentiate this particular volume from others. For example, most serial type volumes (Producer Price Index, Statistical Abstract of the United States, Occupational Outlook Quarterly, etc.) have the volume number/date on the spine. Therefore, it is only necessary to print the "stem" of the SuDocs number (most often through the colon) on the spine label. 
TIPS:  If your library selects posters, you may want to consider using single sided security strips/tattletape on the verso, which is sticky only on one side.
TIPS:  Remember that microfiche may be shipped in their own envelope or with paper documents in a depository box.  Libraries will still receive the microfiche shipping lists regardless of how many or few, if at all, microfiche they receive.
TIPS:  Many libraries use single-sided tattletape or security detection strips, which are sticky on one side for security purposes.  
TIP: Map cases are heavy.  Before planning to process maps flat for map cases, plan on proper housing of the cases.
Be aware that although many maps and maps series are online, the URL is not always included in the bibliographic record provided by GPO or other cataloging agencies in the bibliographic utilities.
TIPS: With CDs and DVDs, care must be taken not to separate the disk from its label. To avoid this problem, some libraries are using "Disk Circle Labels" specifically designed for affixing information directly to disks. The donut shaped labels attach to the clear plastic portion on the CD-ROM. A potential downside of using these labels is that they may fall off as the labels age.  Some libraries avoid the problem with labels by using an extra fine point black permanent marker and write the SuDocs number in small letters around the clear plastic portion at the middle of the disk. 
As with paper and microfiche, libraries may use the shelving arrangement that is most appropriate for their situation. For example, disks may be stored on the shelf, in specially designed containers, disc cabinets, or in microfiche cabinets. It should be stressed, however, that when not in use electronic products should be stored in a protective device such as an envelope or jewel box. 
Special security strips for CDs and DVDs have been developed.  Care must be taken that the disk is not demagnetized upon checkout.
TIP: Handle interfiling in a timely manner.  Do not let interfiling pile up, handle every week or two or it will become too burdensome and it is less likely to be done well.
TIP:  Be aware that some supplements have their own individual record and others belong on the catalog record of the base text.  To determine this search the GPO catalog or your utilities catalog for an updated record of the item.  Update your own record and catalog appropriately.
TIP:  Remember that it helps the entire library community to take the time to report fugitive documents.  The report starts the entire process of identifying, cataloging and archiving the document.  This is also true for digital documents. Fugitive documents may be reported via the Knowledge Base System via GPO Help –- Category: Federal Depository Libraries, Subcategory: Fugitive Publications/lostdocs.
TIP: If the depository coordinator wants to receive a government serial in another format than available through the depository, check with the issuing agency about the possibility of signing up for direct mail subscription.  Many subscriptions are available at no charge.
TIP: Gov Doc-L often posts gifts as does N&O lists. 
Tip:  Remember that you must have piece-level bibliographic records for the depository documents that your library receives, so if you are using the commercial services for serial records, you must use the ILS to record holdings.
Keep up-to-date with new practices of Depository Coordinators by attending Depository Library Conference, or reading reports from the Conference, or reading govdoc-l and other documents listservs.  You will continually discover efficient and time-saving practices for processing and cataloging tangible and digital documents.
Cultivate a good working relationship with your regional Depository Coordinator and staff.  They can save you a lot of time and effort with cataloging and classification problems and replacement documents and pages, among many, many other things.
Cultivate a good working relationship with cataloging staff if you don’t do the work yourself
Smaller and medium libraries appear to be attracted to shelflisting methods other than using their OPACS.  On one hand, they have access by the federal SuDocs no., which helps in control of the receipts and depository shipments, but finish processing their documents into another classification, such as Dewey.  Libraries that typically have large disposal lists and don’t want to be involved in the time consuming work of fully cataloging and labeling pamphlets and ephemera they receive, may choose this.  Libraries may house tax forms received via the depository in a special display or reference shelf by title, replacing them as they are superseded.  A pamphlet file or release file may be used for one page pamphlets and bookmarks and other ephemeral materials. These materials can be added to the disposal lists. Depository Coordinators and staff may find the work inherent in handling superseded editions and disposal lists is detailed and burdensome.  And yet, it may be very important to the library’s collection that the material be received.  That ephemera or bookmark may be received on an item number the depository selected to receive general educational publications.  Because the category is important to the library, and it will always want to select that item, provision must also be made for lesser important materials received on that same item number. GPO is expected to create separate item numbers for ephemera by January 2006, enabling libraries to tailor their profiles so they no longer have to receive ephemera in order to get more substantial publications.
Find answers to your questions and share information by using listservs to find information, for example about security devices, preservation binders, or DVD and microform cabinet vendors that work well for documents.
Tip: purchase a rubber stamp that has your depository name and number on it with an adjustable date.

## 
Bibliographic Control, Processing and Cataloging Myths and Misconceptions:
Purchasing Vendor-supplied cataloging records
Bibliographic utilities vs. copy cataloging
Making or purchasing your own labels
Classification systems
Using alternative databases like DDM2 for shipping lists
Keeping statistics

- Bibliographic Control, Processing and Cataloging Myths and Misconceptions:
- Purchasing Vendor-supplied cataloging records
- Bibliographic utilities vs. copy cataloging
- Making or purchasing your own labels
- Classification systems
- Using alternative databases like DDM2 for shipping lists
- Keeping statistics

**New Electronic Depository Library Manual**

**Chapter 6: Bibliographic Control**
**Did you realize that you don’t have to...?**

**Notes:**
There are a lot of misconceptions that people have about bib control

Educate newbies that you have 3 ways of cataloging items:
Copy Catalog each item
Copy catalog in batches
Vendor loads that are based on your library’s profile
Any way that you load though you must have piece level accounting

Mention different ways of labeling items with purchased labels, handwriting, printing out...

Mention that different classification systems, or even a mix of them can be used in a library. Bottom line is to make the materials accessible in whatever fashion best suites a given library

Tried to discuss a little bit services like DDM2 and how you could use it to get profiled shipping lists...

The need to keep statistics for reporting purposes (actually more of a guideline than a “you don’t have to do...”)

## Statistical reports
National Bibliography
Vendors 
Cataloging historical collections
Copyright
Z 39.50 free records to copy catalog
Needs and Offers

- National Bibliography
- Vendors
- Cataloging historical collections
- Copyright
- Z 39.50 free records to copy catalog
- Needs and Offers

**New Electronic Depository Library Manual**

**Chapter 6: Bibliographic Control**
**Important for Library Administrators**

**Notes:**
Statistical reports:
Monitor usage of you docs (both print and electronic)
Depository libraries can register their institutions’ catalog and web pages for PURL referrals
Other ideas for monitoring usage are shared amongst the depository community at conferences and on listservs.

NB:
important resource for all library users, regardless of whether the library is academic, public, school or special.  
Library administrators should keep up-to-date with developments.

Vendors:
Using a vendor’s records for bibliographic control of documents is a tried and true bib control method 
Vendor records may be purchased for online documents only, which may appeal to a library even if it isn’t a part of the depository program  
Different sets of vendor records may be purchased, like changed records that update records that have changed, have new URLS, etc., giving users the most up to date access.

Historical collections:
Cataloging a library’s historical collection may be partly achieved by purchase of vendor supplied products, databases and services.
Retrospective conversion of documents collections 
improves the use of the collections 
increases interlibrary loans.
increase user access to digital collections. 

Copyright:
fewer copyright restrictions for documents makes digitizing historical documents collections popular.  
Library administrators should be aware that this is a long-term trend and their libraries should take advantage of the digital information as it becomes available. Adding new records to their catalogs is one method.

Future tool: 
Use of Z39.50 data transfer from the GPOs ILS, which should be available from 2005 on, will help libraries get quick, no fee access to current bibliographic records..

Needs and Offers:
Often misunderstood but necessary workflow!
Libraries need to be aware that the material is owned by the U.S. federal government and there are disposal regulations.
staff time needs to be allotted in order to follow these guidelines 
All libraries participating in N&O need to understand depository regulations, especially concerning disposal of documents. 

## New Electronic Depository Library Manual

**Chapter 7: Authentication and Version Control (Still Being Worked) **

**Volunteer Team:**
- Team Leader: 		Richard GauseChapter Coordinator: 	Joe Paskoski
- Subject Matter Consultant: Selene Dalecky
- 				Matt Landgraf
- 				Lisa LaPlant
- Team Members:
- 	Rebecca Pressman	Susan Jane Golding
- 	Pete Hemphill	Helane Davis

## New Electronic Depository Library Manual

**Chapter 8: Preservation (Still Being Worked) **

**Volunteer Team:**
- Team Leader: 		Geoffrey SwindellsChapter Coordinator: 	Joe Paskoski
- Subject Matter Consultant: Gil Baldwin
- 				Marilyn Von Seggern
- Team Members:
- Carrie Brunsberg	Ya Han
- Ton Rohrig		Jon Darby

## New Electronic Depository Library Manual

**Chapter 9: Housing **

**Volunteer Team:**
- Team Leader: 		Sandra McAninchChapter Coordinator: 	Joe Paskoski
- Subject Matter Consultant: Kathy Brazee
- Team Members:
- 	Marilyn Von Seggern	Joan Moffson
- 	Steve Beleu			Jeff Wilhite
- 	Sarah Anderson

##     There is no depository requirement to store online publications locally.  However, if a library chooses to do so, the same guidelines for housing and handling should be followed.

**New Electronic Depository Library Manual**

**Chapter 9: Housing **
**What’s New and Important?**

## Make use of your library’s preservation staff -- they can be invaluable when you’re making decisions about housing documents.
Packaging for electronic products must clearly indicate that a diskette or other electronic product is contained therein to warn library staff not to desensitize the items during circulation -- the magnetic desensitizer will erase diskettes.
Communicate with your library systems department about the recommended specifications and suggested minimum technical requirements for public access workstations which are revised regularly.

- Packaging for electronic products must clearly indicate that a diskette or other electronic product is contained therein to warn library staff not to desensitize the items during circulation -- the magnetic desensitizer will erase diskettes.
- Communicate with your library systems department about the recommended specifications and suggested minimum technical requirements for public access workstations which are revised regularly.

**New Electronic Depository Library Manual**

**Chapter 9: Housing **
**Tips, Practical Advice, and Lessons Learned**

## New Electronic Depository Library Manual

- You don’t need a memorandum of agreement to house documents in other parts of your library or even in other buildings administered by your library’s administration.

**New Electronic Depository Library Manual**

**Chapter 9: Housing **
**Did you realize that you don’t have to...?**

## All off-site storage and selective housing facilities must conform to the same preservation and access standards required of any depository library.
All Government publications supplied to depository libraries under the FDLP remain the property of the United States Government.
Documents must be housed in a manner that facilitates access, preservation and protection from theft.  The library must, at a minimum, provide the same care and maintenance it gives to commercially purchased publications.

- All Government publications supplied to depository libraries under the FDLP remain the property of the United States Government.
- Documents must be housed in a manner that facilitates access, preservation and protection from theft.  The library must, at a minimum, provide the same care and maintenance it gives to commercially purchased publications.

**New Electronic Depository Library Manual**

**Chapter 9: Housing**
**Important for Library Administrators**

## All facilities housing depository materials must meet the standards set forth in the “Americans with Disabilities Act”.
Depository libraries shall post a sign or the depository emblem in a prominent location, preferably visible from the exterior of the library, indicating the library is a Federal depository and Government information products can be used by the general public without charge. 

- Depository libraries shall post a sign or the depository emblem in a prominent location, preferably visible from the exterior of the library, indicating the library is a Federal depository and Government information products can be used by the general public without charge.

**New Electronic Depository Library Manual**

**Chapter 9: Housing**
**Important for Library Administrators**

## New Electronic Depository Library Manual

**Chapter 10: Staffing **

**Volunteer Team:**
- Team Leader: 		Julia WallaceChapter Coordinator: 	Joe Paskoski
- Subject Matter Consultant: Robin Haun-Mohamed
- Team Members:
- Annie Young		Tim Byrne
- Tatiana Pashkova

**New Electronic Depository Library Manual**

**Chapter 10: Staffing **
**What’s New and Important?**

- No longer a set formula for determining the number of staff necessary to support depository collections and services
- Staff numbers and skills must be sufficient to meet the functional requirements of the FDLP

**New Electronic Depository Library Manual**

**Chapter 10: Staffing **
**What’s New and Important?**

**Staffing Levels**
- Must be both professional and paraprofessional staff
- Number of staff will depend on the size and scope of the   library and depository collections, as well as the methods of organization of the depository collection.

**New Electronic Depository Library Manual**

**Chapter 10: Staffing **
**What’s New and Important?**

**Staffing Levels**
- Additional staff with special skills will be needed for a variety of new tasks such as:
* **Identifying electronic resources and integrating electronic **	**records into the catalog.*
*Integrating electronic government resources into Web pages and **	**user education tools.*
*Providing training for staff and users.*
*Providing public service in an increasingly complex electronic **	**environment.*

**New Electronic Depository Library Manual**

**Chapter 10: Staffing **
**What’s New and Important?**

**Responsible Officials**
- Director is responsible for ensuring that the depository operation conforms to the legal  requirements of the FDLP
- Any depository collection and/or operation outside the jurisdiction of the director of the  designated library must be covered by a selective housing memorandum of agreement (MOA) and  should also have a depository coordinator.

**New Electronic Depository Library Manual**

**Chapter 10: Staffing **
**What’s New and Important?**

**Training **
- FDLP training vehicles - professional organizations, e-mail discussion groups, attendance at  workshops, and professional reading.
- Staff should also attend local and national meetings  devoted to depository-related issues.

## Chapter 10: Staffing 

**Tips, Practical Advice, and Lessons Learned**

**New Electronic Depository Library Manual**

**Resources to consult**
- GPO and FDLP resources and communications
- 	FDLP Desktop
- 	FDLP-L
- 	Administrative Notes
- 	Electronic Manual
- 	Help Desk
- Share ideas and questions with colleagues through e-mail discussion lists such as
- 	GOVDOC-L
- 	DocTech-L

## Chapter 10: Staffing 

**Tips, Practical Advice, and Lessons Learned**

**New Electronic Depository Library Manual**

**Resources to consult**
- Organizations and learning opportunities
- 	ALA, MAGERT, AALL, SLA, etc.
- GPO sponsors three free continuing education events annually:
- 	Annual Interagency Depository Seminar
- 	Spring Depository Library Council meeting 			(outside Washington, DC)
- 	Fall Depository Library Council meeting 				(Washington, DC)

## Chapter 10: Staffing 

**Tips, Practical Advice, and Lessons Learned**

**New Electronic Depository Library Manual**

**Suggestions for new staff**
- Contact your regional librarian
- Check Federal Depository Library Directory page 	 **(http://www.access.gpo.gov/su_docs/fdlp/tools/ldirect.html)**
- Update your library's information
- Review your library's files, especially past inspection reports, self-studies, and biennial surveys.
- Find your depository number, and your GPO passwords
- Get help at GPO Contact Center **(http://www.gpoaccess.gov/help)**

## Chapter 10: Staffing 

**Tips, Practical Advice, and Lessons Learned**

**New Electronic Depository Library Manual**

**Suggestions for new staff**
- Check guides created by other libraries on the GODORT Government Information Clearinghouse and Handout Exchange **(http://sunsite.berkeley.edu/GODORT/education/clearinghouse/index.html)**
- Browse Topics **(http://www.library.okstate.edu/govdocs/browsetopics/)**
- Check list of E-Competencies compiled by GODORT
**(http://sunsite.berkeley.edu/GODORT/gitco/ecomps.html)**
- See GPO’s “Top 10 List for New Documents Librarians”
**(http://www.access.gpo.gov/su_docs/fdlp/mgt/top10.html)**

## New Electronic Depository Library Manual

**Chapter 10: Staffing **
**Did you realize that you don’t have to...?**

- Determine staffing needs for a depository collection by the outdated Shearer Measure (1 hr of  staff time for every 1% of item selections).
- Now professional and paraprofessional staffing  levels must be sufficient to meet depository responsibilities.
- Do it all by yourself, or reinvent the wheel!

## New Electronic Depository Library Manual

**Chapter 10: Staffing **
**Important for Library Administrators**

- Designate one staff member as the depository coordinator.
- Keep your regional librarian and GPO informed of any changes in depository responsibilities in your library.
- Support depository attendance at appropriate local and national meetings. Library  administrators are encouraged to attend The Federal Depository Library Conference to learn about the FDLP.
- For more information, consult GPO’s Resources for Federal Depository Library Directors **(****http://www.access.gpo.gov/su_docs/fdlp/directors/index.html****)  **

## New Electronic Depository Library Manual

**Chapter 10: Staffing **
**Important for Library Administrators**

- Despite the fact that depository libraries are receiving fewer tangible publications, the need for staff is not decreasing, i.e.
*To integrate electronic records into library catalogs*
*To integrate government information into library Web **	**resources and user education.*
*To train all library staff to use government **	**information resources effectively.*
*To provide public service in person and remotely, as **	**finding government information becomes more **	**complex in the electronic environment.*

## New Electronic Depository Library Manual

**Chapter 11: Partnerships**

**Volunteer Team:**
- Team Leader: 		Ann Marie SandersChapter Coordinator: 	Amy Welch
- Subject Matter Consultant: Heidi Ramos
- Team Members:
- Deborah Hollens		Barbara Miller
- Suzanne Holcombe	Jan Comfort
- Heather Tompkins

## All of it, in a way
No systematic compilation of this information 
Tried to cover pros and cons of formal relationships

Other New Sections:
Define content, service and hybrid partnerships
Requirements

- No systematic compilation of this information
- Tried to cover pros and cons of formal relationships
- Other New Sections:
- Define content, service and hybrid partnerships
- Requirements

**Chapter 11: Partnerships**
**What’s New and Important?**

**New Electronic Depository Library Manual**

## Need for a business proposal
Approval of library administration
Server space & system support
MOU time frame
Network with other partnership institutions
Partnership site design
Maintenance
Contacts

- Approval of library administration
- Server space & system support
- MOU time frame
- Network with other partnership institutions
- Partnership site design
- Maintenance
- Contacts

**New Electronic Depository Library Manual**

**Chapter 11: Partnerships**
**Tips, Practical Advice, and Lessons Learned**

## 
	Have a formal partnership at all?  

	There are many successful “other contributors” in the depository community.

- 	Have a formal partnership at all?
- 	There are many successful “other contributors” in the depository community.

**New Electronic Depository Library Manual**

**Chapter 11: Partnerships**
**Did you realize that you don’t have to...?**

**Notes:**
There are a lot of misconceptions that people have about bib control

Educate newbies that you have 3 ways of cataloging items:
Copy Catalog each item
Copy catalog in batches
Vendor loads that are based on your library’s profile
Any way that you load though you must have piece level accounting

Mention different ways of labeling items with purchased labels, handwriting, printing out...

Mention that different classification systems, or even a mix of them can be used in a library. Bottom line is to make the materials accessible in whatever fashion best suites a given library

Tried to discuss a little bit services like DDM2 and how you could use it to get profiled shipping lists...

The need to keep statistics for reporting purposes (actually more of a guideline than a “you don’t have to do...”)

## Approval
Letters of support
Consultation with depository coordinator

- Letters of support
- Consultation with depository coordinator

**New Electronic Depository Library Manual**

**Chapter 11: Partnership**
**Important for Library Administrators**

**Notes:**
Statistical reports:
Monitor usage of you docs (both print and electronic)
Depository libraries can register their institutions’ catalog and web pages for PURL referrals
Other ideas for monitoring usage are shared amongst the depository community at conferences and on listservs.

NB:
important resource for all library users, regardless of whether the library is academic, public, school or special.  
Library administrators should keep up-to-date with developments.

Vendors:
Using a vendor’s records for bibliographic control of documents is a tried and true bib control method 
Vendor records may be purchased for online documents only, which may appeal to a library even if it isn’t a part of the depository program  
Different sets of vendor records may be purchased, like changed records that update records that have changed, have new URLS, etc., giving users the most up to date access.

Historical collections:
Cataloging a library’s historical collection may be partly achieved by purchase of vendor supplied products, databases and services.
Retrospective conversion of documents collections 
improves the use of the collections 
increases interlibrary loans.
increase user access to digital collections. 

Copyright:
fewer copyright restrictions for documents makes digitizing historical documents collections popular.  
Library administrators should be aware that this is a long-term trend and their libraries should take advantage of the digital information as it becomes available. Adding new records to their catalogs is one method.

Future tool: 
Use of Z39.50 data transfer from the GPOs ILS, which should be available from 2005 on, will help libraries get quick, no fee access to current bibliographic records..

Needs and Offers:
Often misunderstood but necessary workflow!
Libraries need to be aware that the material is owned by the U.S. federal government and there are disposal regulations.
staff time needs to be allotted in order to follow these guidelines 
All libraries participating in N&O need to understand depository regulations, especially concerning disposal of documents. 

## New Electronic Depository Library Manual

**Chapter 12: Regional Services**

**Volunteer Team:**
- Team Leader: 		Marianne RyanChapter Coordinator: 	Amy Welch
- Subject Matter Consultant: Robin Haun-Mohamed
- Team Members:
- Kathy Hale		David Cismowski
- Michele McKnelly	Cheryl Lubow
- Susan Field		Beth Rowe

## Regionals must be responsive to the changing expectations of selective depositories and their users, offering mechanisms to cope with rapid transformation of US government information dissemination from tangible formats to electronic distribution via the internet.
Regionals ensure the integrity of their region’s depository resources, beyond the tangible collections.
Regionals serve as leaders, not only within the region, but nationally as well. 

- Regionals ensure the integrity of their region’s depository resources, beyond the tangible collections.
- Regionals serve as leaders, not only within the region, but nationally as well.

**New Electronic Depository Library Manual**

**Chapter 12: Regional Services**
**What’s New and Important?**

## Regional depositories are essential participants in selective depository designation and relinquishment.
Regional librarians should facilitate networking, training, and educational opportunities and encourage selective librarians in their regions to pursue them.
Regionals should engage in active communication with their selective depositories.

- Regional librarians should facilitate networking, training, and educational opportunities and encourage selective librarians in their regions to pursue them.
- Regionals should engage in active communication with their selective depositories.

**New Electronic Depository Library Manual**

**Chapter 12: Regional Services**
**What’s New and Important?**

## GPO is constantly changing; it’s important for Regionals to keep abreast of the changes.
Each state is unique; there is not just one “right” way for Regionals to interact with selectives.  The number of Regionals and selectives in a state will influence the working relationship between and among them.
Multiple Regionals could jointly organize systematic, periodic training in a multi-region area for newer librarians. 

- Each state is unique; there is not just one “right” way for Regionals to interact with selectives.  The number of Regionals and selectives in a state will influence the working relationship between and among them.
- Multiple Regionals could jointly organize systematic, periodic training in a multi-region area for newer librarians.

**New Electronic Depository Library Manual**

**Chapter 12: Regional Services**
**Tips, Practical Advice, and Lessons Learned**

## The electronic transition is an opportunity to involve the depository library directors in the state and to further educate them about the FDLP and the GPO. 
We are all in this together!  A current State Plan helps everyone plan collections and improves services for the entire service area. The State Planning process gives documents coordinators a chance to promote the FDLP. 
Don’t have the selectives list microfiche on their N&O lists. 

- We are all in this together!  A current State Plan helps everyone plan collections and improves services for the entire service area. The State Planning process gives documents coordinators a chance to promote the FDLP.
- Don’t have the selectives list microfiche on their N&O lists.

**New Electronic Depository Library Manual**

**Chapter 12: Regional Services**
**Tips, Practical Advice, and Lessons Learned**

## Keep everything
Require discard lists
Review all items in discard lists
Approve requests to discard
Require lists from libraries wishing to leave the program
Review the disposition of any non-depository items, including items received before the selective was designated

- Require discard lists
- Review all items in discard lists
- Approve requests to discard
- Require lists from libraries wishing to leave the program
- Review the disposition of any non-depository items, including items received before the selective was designated

**New Electronic Depository Library Manual**

**Chapter 12: Regional Services**
**Did you realize that you don’t have to...?**

## Participation in the FDLP is voluntary.  However, the FDLP is a statutorily-mandated program, with legal requirements.

Ongoing communication between Regional librarians and their library administrators is important to the success of the depository operation. 

Decisions made by the administration of a library that houses a Regional depository have ramifications for the entire region.  Communication with the selective depositories in the region is important.   

- Ongoing communication between Regional librarians and their library administrators is important to the success of the depository operation.
- Decisions made by the administration of a library that houses a Regional depository have ramifications for the entire region.  Communication with the selective depositories in the region is important.

**New Electronic Depository Library Manual**

**Chapter 12: Regional Services**
**Important for Library Administrators**

## Decisions made at one selective can impact the collections and services throughout a service area.  Selectives need to communicate clearly important changes in policies, services or collections to the Regional and other selectives. 

Regionals should be encouraged to visit the libraries of their region and budget travel funds to do so.  

All government information is not available online! 

- Regionals should be encouraged to visit the libraries of their region and budget travel funds to do so.
- All government information is not available online!

**New Electronic Depository Library Manual**

**Chapter 12: Regional Services**
**Important for Library Administrators**

## New Electronic Depository Library Manual

**Chapter 13: Virtual Depositories**

**Volunteer Team:**
- Team Leader: 		Atifa RawanChapter Coordinator: 	Amy Welch
- Subject Matter Consultant: Cindy Etkin
- Team Members:
- 	Lisa Ennis		Jan Comfort
- 	Gwen Sinclair 	Sandy Rizzo

##     This chapter is new and important for libraries making the transition from a print to an electronic program.
    The FDLP has expanded the electronic information resources available to depositories, and this development has introduced challenges for those who administer depository collections and services. To provide guidance and ensure access to all Government information in an evolving environment, new policies and guidelines are necessary. This section will share policies and practical advice for undertaking a transition to and running a virtual depository.  

-     The FDLP has expanded the electronic information resources available to depositories, and this development has introduced challenges for those who administer depository collections and services. To provide guidance and ensure access to all Government information in an evolving environment, new policies and guidelines are necessary. This section will share policies and practical advice for undertaking a transition to and running a virtual depository.

**New Electronic Depository Library Manual**

**Chapter 13: Virtual Depositories**
**What’s New and Important?**

## 
One of the major advantages of being a virtual depository is the ability to provide users access to Government information from anywhere at any time. 
Libraries can reduce staff time needed for the physical processing, circulating, shelving, and storage of tangible items.  
A Virtual Depository is convenient and efficient for both users and libraries.

- One of the major advantages of being a virtual depository is the ability to provide users access to Government information from anywhere at any time.
- Libraries can reduce staff time needed for the physical processing, circulating, shelving, and storage of tangible items.
- A Virtual Depository is convenient and efficient for both users and libraries.

**New Electronic Depository Library Manual**

**Chapter 13: Virtual Depositories**
**What’s New and Important?**

## Remember when you select electronic titles from the List of Classes, authenticated, authoritative version control will soon be done by GPO.  In the acquisitions process, GPO validates the content and ensures permanent public access through its web harvesting process.
Is my shelf list accessible for items not yet in the library OPAC?
Check with libraries who have gone through the process
Start initially with a pilot or a small virtual collection
Selection responsibility could be a shared responsibility of all public service librarians, not just depository coordinators.

- Is my shelf list accessible for items not yet in the library OPAC?
- Check with libraries who have gone through the process
- Start initially with a pilot or a small virtual collection
- Selection responsibility could be a shared responsibility of all public service librarians, not just depository coordinators.

**New Electronic Depository Library Manual**

**Chapter 13: Virtual Depositories**
**Tips, Practical Advice, and Lessons Learned**

## Cooperative collection development and interlibrary loan can also provide access within a local area to rarely used items. The Documents Data Miner, a State Plan, or consortia can assist with these activities.
Be ready for change!  Remember that unlike tangible documents that are received, shelved, and remain static and predictable, your collection now will be an “organic” one.  PURLs will assist in predictability but the documents themselves may change over time.  Embrace change and use a positive attitude to help your users and stakeholders accept change.  

- Be ready for change!  Remember that unlike tangible documents that are received, shelved, and remain static and predictable, your collection now will be an “organic” one.  PURLs will assist in predictability but the documents themselves may change over time.  Embrace change and use a positive attitude to help your users and stakeholders accept change.

**New Electronic Depository Library Manual**

**Chapter 13: Virtual Depositories**
**Tips, Practical Advice, and Lessons Learned**

## 
Depositories may choose to enhance or create a virtual collection in order to reduce their reliance on the dissemination of tangible materials.  A virtual collection does not require shelf space, spine labels, technical processing, manual inventory, or circulation.  This would result in saving staff time and space.
Today's internet-savvy consumers expect 24x7x365 online services to meet their needs. 
Many users prefer access to information outside of the library

- Depositories may choose to enhance or create a virtual collection in order to reduce their reliance on the dissemination of tangible materials.  A virtual collection does not require shelf space, spine labels, technical processing, manual inventory, or circulation.  This would result in saving staff time and space.
- Today's internet-savvy consumers expect 24x7x365 online services to meet their needs.
- Many users prefer access to information outside of the library

**New Electronic Depository Library Manual**

**Chapter 13: Virtual Depositories**
**Tips, Practical Advice, and Lessons Learned**

## You don’t need to create call numbers for non-depository electronic full-text documents in your OPAC. It is important to include current link and bibliographic information but not necessary to add a call number. 
You needn’t create paper copies of your bibliographies and pathfinders. You can create all of these as part of your government documents web page.
You don’t need to archive or digitize collections in order to stay in the program.
When you select electronic titles, remember that authenticated, authoritative version control is being done by GPO in the acquisitions process to insure you can rely on the content and records. 

- You needn’t create paper copies of your bibliographies and pathfinders. You can create all of these as part of your government documents web page.
- You don’t need to archive or digitize collections in order to stay in the program.
- When you select electronic titles, remember that authenticated, authoritative version control is being done by GPO in the acquisitions process to insure you can rely on the content and records.

**New Electronic Depository Library Manual**

**Chapter 13: Virtual Depositories**
**Did you realize that you don’t have to...?**

## Contrary to possible assumptions, staffing may not necessarily decrease to a level below that of a tangible depository, or at least not right away.  
Depending upon the level of depository status, the number of institutional projects underway outside of the depository, current staff size, and other factors, it will likely require a great deal of staff time to undertake the necessary work to convert the facility and its collection to a virtual one. Experience currently available has shown that staff levels do indeed decrease after the transition has been completed, but how soon this will occur is an individual case dependent upon a number of factors. 
It will be necessary to provide enough staff both to convert and to continue the virtual depository.

- Depending upon the level of depository status, the number of institutional projects underway outside of the depository, current staff size, and other factors, it will likely require a great deal of staff time to undertake the necessary work to convert the facility and its collection to a virtual one. Experience currently available has shown that staff levels do indeed decrease after the transition has been completed, but how soon this will occur is an individual case dependent upon a number of factors.
- It will be necessary to provide enough staff both to convert and to continue the virtual depository.

**New Electronic Depository Library Manual**

**Chapter 13: Virtual Depositories**
**Important for Library Administrators**

## As it is increasingly difficult for one depository to meet the Federal government information demands of a varied population, the collection development of a depository should not be considered in isolation. 
The FDLP is a system of cooperating libraries. All depositories are part of this larger system. The Item Lister at and the Documents Data Miner can be used to identify selections of other depositories.
No single depository can meet all potential community needs, especially in a digital environment. 
Frequent communication among neighboring depositories is encouraged. Depository collection development, promotional activities, and continuing education activities should be accomplished in conjunction with neighboring depositories.

- The FDLP is a system of cooperating libraries. All depositories are part of this larger system. The Item Lister at and the Documents Data Miner can be used to identify selections of other depositories.
- No single depository can meet all potential community needs, especially in a digital environment.
- Frequent communication among neighboring depositories is encouraged. Depository collection development, promotional activities, and continuing education activities should be accomplished in conjunction with neighboring depositories.

**New Electronic Depository Library Manual**

**Chapter 13: Virtual Depositories**
**Important for Library Administrators**

## The transition process requires patience and planning.  Allow your depository the necessary support to accomplish this transition if you have committed to it, and offer frequent communication opportunities at every stage of the process.
The Director of the library designated as a Virtual Federal Depository is responsible for ensuring that the depository operation conforms to the legal requirements of the Federal Depository Library Program. The Director or the Director's designee (the documents coordinator) is responsible for the coordination of all depository activities within the library.
Cost of Virtual Federal Depository Library  - saving should include binding, shelving, staff time in processing.

- The Director of the library designated as a Virtual Federal Depository is responsible for ensuring that the depository operation conforms to the legal requirements of the Federal Depository Library Program. The Director or the Director's designee (the documents coordinator) is responsible for the coordination of all depository activities within the library.
- Cost of Virtual Federal Depository Library  - saving should include binding, shelving, staff time in processing.

**New Electronic Depository Library Manual**

**Chapter 13: Virtual Depositories**
**Important for Library Administrators**

## New Electronic Depository Library Manual

**Chapter 14: Disaster Recovery**

**Volunteer Team:**
- Team Leader: 		Gwen SinclairChapter Coordinator: 	Amy Welch
- Subject Matter Consultant: Jane DeBellis
- Team Members:
- David Vidor		Susan Field
- Jackie McFadden	Stephen Henson

- All-new chapter
- Disaster preparedness & planning
- Creating a disaster plan
- Identifying essential resources
- Risk assessment
- insurance valuation
- Disaster response for depositories
- Contacting GPO
- Communicating with the regional,
-    other libraries, and the community
- Assessment and prioritization
- Documenting the recovery process

**New Electronic Depository Library Manual**

**Chapter 14: Disaster Recovery**
**What’s New and Important?**

- Recovering or replacing documents
- Methods of recovery
- Where to get replacements
- Discarding unsalvageable documents

**New Electronic Depository Library Manual**

**Chapter 14: Disaster Recovery**
**What’s New and Important?**

## Document your documents collection!
Incorporate disaster planning into your State Plan
Maintain copies of essential records, such as backup disks or depository agreements, in a remote location

- Incorporate disaster planning into your State Plan
- Maintain copies of essential records, such as backup disks or depository agreements, in a remote location

**New Electronic Depository Library Manual**

**Chapter 14: Disaster Recovery**
**Tips, Practical Advice, and Lessons Learned**

## Line up a disaster recovery company before the need arises
Count on your colleagues to help with questions like valuation of your collection, replacement of documents, and reference assistance during recovery

- Count on your colleagues to help with questions like valuation of your collection, replacement of documents, and reference assistance during recovery

**New Electronic Depository Library Manual**

**Chapter 14: Disaster Recovery**
**Did you realize that you can ...?**

## Although federal documents are government property, it is the responsibility of the library to replace them. 
Take care of your staff.
Be sure that recovery personnel have experience working with library materials.

- Take care of your staff.
- Be sure that recovery personnel have experience working with library materials.

**New Electronic Depository Library Manual**

**Chapter 14: Disaster Recovery**
**Important for Library Administrators**

## New Electronic Depository Library Manual

**Chapter 15: Resources -- Map Librarianship**

**Volunteer Teams:**
- Map Librarianship:
- Team Leader: 		Cheryl McCoyChapter Coordinator: 	Amy Welch
- Subject Matter Consultant: Carrie Brunsberg
- Team members:
- 	Michael Fry		 Kim Ricker
- 	Susan Jane Golding Herrick Heitman

## New Electronic Depository Library Manual

**Chapter 15: Resources – Core Collection**

**Volunteer Teams:**
- Core Collection:
- Team Leader: 		Linda JohnsonChapter Coordinator: 	Amy Welch
- Subject Matter Consultant: Sarah Maximiek
- Team members:
- 	Susan Jane Golding	Sarah Holmes
- 	Carlos Diaz			Lynn Artabane

## 
The Core Legacy Collection is 
now divided into 3 sections:

ACADEMIC

LAW

PUBLIC

**The Core Legacy Collection is **
**now divided into ****3 ****sections:**
**ACADEMIC**
**LAW**
**PUBLIC**

**New Electronic Depository Library Manual**

**Chapter 15: Resources – Core Collection**
**What’s New and Important?**

## The Basic Collection MAY continue to be required but...

THE CORE LIST IS COMPRISED OF 
SUGGESTED DOCUMENTS.

SIGNIFICANT HOLDINGS AND SPECIAL COLLECTIONS THAT REFLECT AND SERVE REGIONAL CONSTITUENCIES ARE ENCOURAGED!

- THE CORE LIST IS COMPRISED OF
**SUGGESTED **DOCUMENTS.
- SIGNIFICANT HOLDINGS AND SPECIAL COLLECTIONS THAT REFLECT AND SERVE REGIONAL CONSTITUENCIES ARE **ENCOURAGED!**

**New Electronic Depository Library Manual**

**Chapter 15: Resources – Core Collection**
**What’s New and Important?**

## NEW ELECTRONIC TITLES ARE 
REPLACING TRADITIONAL DOCUMENTS

MAKE IT A PRACTICE TO 

regularly review the new electronic titles site with for the purpose of building your collection
notify the GPO when you find titles suitable for capturing and archiving

**REPLACING TRADITIONAL DOCUMENTS**
- MAKE IT A PRACTICE TO
- regularly review the new electronic titles site with for the purpose of building your collection
- notify the GPO when you find titles suitable for capturing and archiving

**New Electronic Depository Library Manual**

**Chapter 15: Resources – Core Collection**
**Tips, Practical Advice, and Lessons Learned**

## Check the parent site for an alternative link
Search with a specialized search engine like
      GOOGLE/UNCLESAM or YAHOO-GOVERNMENT
Use websites like the WAYBACK MACHINE or the INTERNET ARCHIVE to locate the old site
Contact the webmaster of the site to inquire about the needed information
Notify the GPO when the missing document is found so a purl can be created or updated

- Search with a specialized search engine like
-       GOOGLE/UNCLESAM or YAHOO-GOVERNMENT
- Use websites like the WAYBACK MACHINE or the INTERNET ARCHIVE to locate the old site
- Contact the webmaster of the site to inquire about the needed information
- Notify the GPO when the missing document is found so a purl can be created or updated

**DEAD LINK?**

**New Electronic Depository Library Manual**

**Chapter 15: Resources – Core Collection**
**Tips, Practical Advice, and Lessons Learned**

##    Remember that even though the FDLP only offers a document in a single format, you may still be able to purchase additional formats from the GPO bookstore. 

**New Electronic Depository Library Manual**

**Chapter 15: Resources – Core Collection**
**Tips, Practical Advice, and Lessons Learned**

## Select a certain percentage, certain titles, or certain formats of materials list on the Core Collection
Keep Core Collection items indefinitely
Select the “official” version of Core Collection items
Keep your selection profile of Core Collection items the same every year
Interfile Core Collection items with other government documents

- Keep Core Collection items indefinitely
- Select the “official” version of Core Collection items
- Keep your selection profile of Core Collection items the same every year
- Interfile Core Collection items with other government documents

**New Electronic Depository Library Manual**

**Chapter 15: Resources – Core Collection**
**Did you realize that you don’t have to...?**

## Continue to review your profile, including the Core Collection to ensure its relevancy to the community.
Consider historical legacy and research needs when deselecting core items or substituting electronic for print items.
Remember to include the FDLP collections when reviewing library policies, procedures, and needs.

- Consider historical legacy and research needs when deselecting core items or substituting electronic for print items.
- Remember to include the FDLP collections when reviewing library policies, procedures, and needs.

**New Electronic Depository Library Manual**

**Chapter 15: Resources – Core Collection**
**Important for Library Administrators**

## New Electronic Depository Library Manual

**Chapter 15: Resources – Federal Libraries**

**Volunteer Teams:**
- Federal Libraries
- Team Leader: 		Greta MarlattChapter Coordinator: 	Amy Welch
- Subject Matter Consultant: Paula Vincent
- Team members:
- Carol Krueger		Judy Schneider
- Patricia McDermott	Lynn Artabane

## Federal agency designation
Discards
Public access

- Discards
- Public access

**New Electronic Depository Library Manual**

**Chapter 15: Resources – Federal Libraries**
**What’s New and Important?**

## Discards
5 year rule doesn’t apply
Know your agency’s regulations about offering withdrawn materials 
Public Access
Have to work within agency/building security requirements/restrictions
Escort probably required if access is allowed at all
Users will have to plan ahead
Try to create virtual “access” if agency Website is open to the public

- 5 year rule doesn’t apply
- Know your agency’s regulations about offering withdrawn materials
- Public Access
- Have to work within agency/building security requirements/restrictions
- Escort probably required if access is allowed at all
- Users will have to plan ahead
- Try to create virtual “access” if agency Website is open to the public

**Chapter 15: Resources – Federal Libraries**
**Tips, Practical Advice, and Lessons Learned**

**New Electronic Depository Library Manual**

## New Electronic Depository Library Manual

**Chapter 15: Resources - Acronyms, Glossary**

**Volunteer Teams:**
- Acronyms and Glossary:
- Team Leader: 		Anne WoodenChapter Coordinator: 	Amy Welch
- Team members:
- 	Carlos Diaz		Cindy Etkin
- 	Helane Davis

## Great Job Everybody!

**A Special Thanks**

**TO ALL THE VOLUNTEER TEAMS AND TO THE EDITORS!**
- 	Stephen Henson
- 	Marian MacGilvray

**Next Steps for the Manual **

**New Electronic Depository Library Manual**

- 9 draft chapters submitted by teams
- Editors make grammatical improvements and
- 	ensure consistent tone
- Planning & Development Library Services review
- Validate hot links and currency of content
- Verify content with subject matter consultant
- Negotiate new content with teams, if needed
- Develop new policy, if needed
- Submit chapters to SuDoc for review
- Submit chapters to DLC for review
- Post chapters for public comment
- Edit chapters based on public comment
- Post final chapters to GPO Access as finalized