# Presentation: 946972

## Operation Staff Meeting (OSM)January 2003

- Presented by the DCP ARC

*Putting the pieces together for this New Year*

## Agenda

- Reminders
- _Looking Back_: Important Topics from the 2002 OSM meetings
- New Work Flow in the ARC
- Procedures for Procuring Non-Gov’t Airfare
- Meeting Travel Information
- Travel Tips
- NBS Travel Training
- Change of address (receiving W2’s)

## Reminders 

**Look to the DCP ARC Website at **_[http://dcparc.nci.nih.gov](http://dcparc.nci.nih.gov/)__ for previous OSM PowerPoint slides._
**These can either be viewed on-line or printed for your reference.**
**Our ARC Website has updated forms you can download.**
**Useful links**
**New URL for DCP ARC website soon**

## Looking Back 

**Important Issues from 2002 worth readdressing:**
**NED**
**What is NED?****  Ned is the NIH Enterprise Directory; a database containing locator information on all NIH workers.  Its use is mandatory.**
**What are your responsibilities?****  The ARC enters new staff into the NED.  You are responsible for updating your group’s staff information.**
**Who should be entered into NED?****  All FTE employees, Temporary employees, IPA’s, Guest Researchers, and Fellows.  Staff must be entered into NED before they can pick up an ID.**
**How can you log into NED?****  **_[http://nedinfo.nih.gov/](http://nedinfo.nih.gov/)_**  (use your ITAS login)**
**See ‘*****NED Training Session’***** July 2002 OSM for additional information. **

## Looking Back 

**Important Issues from 2002 worth readdressing *****(continued):***
**Employee Express**
**What changes can be made online?**** **
**Changes to TSP Amounts or Distribution (during Open Season) **
**Changes to Taxes (withholding)**
**Changes to Direct Deposit**
**Changes to Address**
**Changes in Bonds**
**Change PIN Number**
**Access Retirement Calculator**
**Any employee can request a PIN and use Employee Express.  **

## Looking Back 

**Important Issues from the previous year worth readdressing *****(continued):***
**Employee Express *****(continued)***
**NEW:****  If you’ve forgotten or lost your PIN, you can now request to receive a new PIN Online instead of via mail.**
**To Log In: Go to: **_[http://www.employeeexpress.gov/emain.htm#](http://www.employeeexpress.gov/emain.htm)_
**Select DHHS**
**Enter your Social Security # and your PIN**
**Employee Express Help Desk: 478-757-3030**

## New Work Flow in the ARC

*We are all very proud of Michelle, but we’re sad to see her go:*  Michelle has accepted a position at the 6116 ARC.
- NEW WORK FLOW:
- Any **travel or procurement** you normally submit to Michelle should now go to Eric. (please use the outside mailbox rather than my internal in-box) Eric will redistribute the work among ARC staff.
- For the time being, any visa purchases > $2,500 will be made by Eric.

- Farewell Michelle

## PROCUREMENT

- ISSUES

## PROCUREMENT

**New** PSO with honorarium Procedures.
**UPDATED****  **_**POLICY:**_
- If a Non-Gov’t meeting/conference attendee **receives an honorarium OR a Fee for Service** on a Professional Service Order (PSO), they may now use Omega to reserve and procure their airfare.  HOWEVER:
- 		Tickets procured for these individuals through Omega must be “regular airfares” at non-gov’t rates and they need to be fully refundable and fully changeable.  These persons are not entitled to fly using City Pair contract airfares (Federal Rates).

**Notes:**
Vanessa

## NEW POLICY for PSO’s with Honoraria or Fee for Service (continued)

**Procedures for procuring airfare for individuals on a PSO **_**receiving Honoraria or a Fee for Service.**_**  ****Two options:**
- These individuals may buy their own ticket and we will reimburse them on the PSO.  Or:
- You can now use OMEGA to procure the ticket:
- Use a record of call (submit a purchase request)
- Write, “**Non-Fed Person(s) being paid an honorarium or fee for service; eligible only for non-gov’t airfare rates**” in the description field of the purchase request.
- Include a roster with all the names of the non-fed travelers must accompany the ROC.  Include their name, address and phone numbers.
- If your meeting involves both non-feds receiving an honoraria / fee for service and those **not** receiving, then TWO SEPARATE purchase requests are required.

## NEW POLICY for PSO’s with Honoraria or Fee for Service (continued)

**Therefore, you must now submit your PSO(s) with your ROC(s)**
**ATTACHED:**
- Omega Fee Structure
- Sample purchase request for Omega citing travel for non-feds receiving honoraria
- Email from Anne (Gillen) Rogerson dated 12/18/02 “*Transmittal No. 65A*” [attached]
- Q&A email from Anne Rogerson also dated 12/18/02 “*Transmittal No. 65*” [attached]
**REFERENCE:**
- Last month’s OSM slides detailing which OC’s to use. Go to [ _[http://](http://dcparc.nci.nih.gov/)__[dcparc](http://dcparc.nci.nih.gov/)__[.](http://dcparc.nci.nih.gov/)__[nci](http://dcparc.nci.nih.gov/)__[.](http://dcparc.nci.nih.gov/)__[nih](http://dcparc.nci.nih.gov/)__[.](http://dcparc.nci.nih.gov/)__[gov](http://dcparc.nci.nih.gov/)__[ ](http://dcparc.nci.nih.gov/)_] to select appropriate PSO worksheet (now mandatory)

**Notes:**
Vanessa

## TRAVEL

- ISSUES

## MEETING TRAVEL

- Critical email notifications to Mary Palmer from travelers going to the AACR in Toronto (4/2003) are now due.
- Please double check with your travelers to ensure that all information has been submitted.
- Justifications were due to Mary Palmer 1/7/03.
- Individuals not on the NCI list will not be considered for attendance.

## TRAVEL TIPS

- Save some money this year:
- Email or fax Omega instead of phoning them. You can save up to $10 in transaction fees
- Go to _[www.nihtravel.com](http://www.nihtravel.com/)__ and complete a travel request.  This link has comprehensive online forms that expedite the travel reservation process.  You can also fax requests to 301-984-2217._
- See Ellen Grant’s email dated Dec. 13th for additional information

## Revised Mileage Rates

- On 1/6/03 the GSA issued FTR Amendment #112 to the FTR to_** decrease**_ the mileage reimbursement rate for the use of a privately owned vehicle (POV) used on official business:
- New POV rate changed from 36.5 cents/mile to **36** cents;
- Motorcycle from 28 cents/mile to **27.5**/cents
- Privately owned airplane from 97.5 cents/mile to 95.5.
- This FTR amendment was effective 1/1/03 and applies to all official travel performed on or after this date.
- See Ann Rogerson’s email dated Jan. 7th, 2003 for additional information

## NBS TRAVEL TRAINING NEWS

_**Reminder:**_  Required training:
- 1 hour CBT, 6 hour CBT and a Lab Day:
- If you’ve completed the training, don’t forget to still play in the sandbox!
- Two Step 2 facilitated sessions have been added: 1/17/03 in 6116/5000B 9am-12 or 1pm-4pm.*  To sign up go to: _[http://training.cit.nih.gov/courselst.asp?lname=NBRSS](http://training.cit.nih.gov/courselst.asp?lname=NBRSS)_
- Estimated rollout is:  **FEBRUARY** ’03/
- *See attached email from Anne Rogerson dated 1/17 for additional information on this facilitated training

## PERSONNEL

- Issues

## PERSONNEL ISSUES

- Change of address:
- W2’s are not allowed to be forwarded.  Therefore, if you have recently changed your address, it is critical that you enter this change immediately.
- Go to Employee Express: _[http://www.employeeexpress.gov/emain.htm#](http://www.employeeexpress.gov/emain.htm)__  _

## Thank you 

- Thank you

- The next OSM will be February 11th, 2:30-3:30pm

*Putting the pieces together for a new year*

- That's All Folks!