# Presentation: 293537

## MTE Forecasting and TrackingWorkgroup #108

***Goal:  To have enough of the right type of MTE equipment in the right place at the right time to meet every customers need every time.***

## RECAP

**Challenges**
**Lack of awareness of customers future needs – near and long term (rely on history).**
**Lack of knowledge regarding inventory in customers plants/facilities as well as USPS’.**
**Lack of understanding/lack of standardization regarding forecasting needs and inventory management.**
**Misuse of Equipment**
**Theft (sale) of Equipment**

## RECAP

**Forecasting Challenges**
**For new buys -- USPS needs to forecast out at least 6 months**
**To move equipment to other sites around the country, USPS needs 14 - 21 days notification from mailers.**
**Industry can accurately forecast 8 – 14 days out.**

## Corrective Actions

**Forecasting Pilot Subgroup **
**Equipment calculator tool complete**
**Case Studies for improvement ongoing**
**Cost requirements for web-based system near completion**
**Inventory Reporting**
**Equipment Inventory Reporting System (EIRS) has become part of the mail condition report (internal tracking)**
**Exploring External reporting options (web-based system required)**

## Corrective Actions

**Inventory Tracking using Postal One**
**Continue to stratify postage statement data available through Postal One for the purpose of identifying inventory entered back into BMEU’s by mailers.**
**Exploring use of data available through Surface Visibility to track inventory destined for the MTESC’s.**

## Corrective Action

**Best Practices Subgroup**
**Determination made there are NO best practices.**
**Researching content for Best Practices Guideline to be published by late-summer.**
**	**(Includes output from standardization subgroup)

## Standardization Subgroup
Developed Standardized Customer Ordering Process 
Large mailers only
Includes MTE Customer Brochure
Process includes a Customer Profile Form 
Includes pertinent customer information 
Facility location, contact, email address, dock requirements, NASS Code, Equipment
Profile information to be verified/updated annually or if a change order is needed
Creates efficiencies when ordering equipment 
Develops relationship with MTE and Customers 
Provide channel of communication for consistent messaging to customers 

**Developed Standardized Customer Ordering Process **
**Large mailers only**
**Includes MTE Customer Brochure**
**Process includes a Customer Profile Form **
**Includes pertinent customer information **
**Facility location, contact, email address, dock requirements, NASS Code, Equipment**
**Profile information to be verified/updated annually or if a change order is needed**
**Creates efficiencies when ordering equipment **
**Develops relationship with MTE and Customers **
**Provide channel of communication for consistent messaging to customers **

**Corrective Actions**

## Slide 8

## Contingency Subgroup (Complete)
List of approved equipment alternatives have been determined and published.
Contingent upon MTE shortage

Contingency Process finalized.

Communication:
BMAU newsletter – May 17
Postal Bulletin Article – May 24th
E-mail communication to the field – May 24th

**List of approved equipment alternatives have been determined and published.**
**Contingent upon MTE shortage**
**Contingency Process finalized.**
**Communication:**
**BMAU newsletter – May 17**
**Postal Bulletin Article – May 24****th**
**E-mail communication to the field – May 24th**

**Corrective Actions**

## Communications Subgroup
Public Awareness (Misuse/Theft) “It’s a Crime” campaign
2 Articles Published
4000 Pallets recovered through hqmte@usps.gov
$88,000!
Create Internal/External Campaign (Kits)
Poster will complete package.  Anticipated launch within 30 days. 

**Public Awareness (Misuse/Theft) “It’s a Crime” campaign**
**2 Articles Published**
**4000 Pallets recovered through **_[hqmte@usps.gov](mailto:hqmte@usps.gov)_
**$88,000!**
**Create Internal/External Campaign (Kits)**
**Poster will complete package.  Anticipated launch within 30 days. **

**Corrective Actions**

## “Canned” MTE Presentation
Under Review
Anticipated completion within 30 days.

Communication plan will be developed for all completed tasks.
Publish and Educate!

**Under Review**
**Anticipated completion within 30 days.**
**Communication plan will be developed for all completed tasks**.
**Publish and Educate!**

**Corrective Actions**

## Rate Case/Automation Impacts Subgroup
Volunteers still needed
Industry representatives familiar with rate impacts in mailer behavior
Industry representatives familiar with campaign trends
USPS mailing standards representative
USPS rate case specialist
USPS Operations requirements representative
Manager, MTE

Subgroup will evolve into a MTE review committee that meets 2 – 3 times a year.

**Volunteers still needed**
**Industry representatives familiar with rate impacts in mailer behavior**
**Industry representatives familiar with campaign trends**
**USPS mailing standards representative**
**USPS rate case specialist**
**USPS Operations requirements representative**
**Manager, MTE**
**Subgroup will evolve into a MTE review committee that meets 2 – 3 times a year.**

**Corrective Actions**

## 
MTE Website (MTESC and local ordering)
Ordering Forms
Inventory Reporting
Forecasting Tool/Tips
Inventory Management (tips & tools)
2-Way Communication
Newsletter
Best Practices
It’s A Crime Public Awareness Literature
USPS contacts

CHALLENGE - $$$
ROI analysis being developed

**MTE Website (MTESC and local ordering)**
**Ordering Forms**
**Inventory Reporting**
**Forecasting Tool/Tips**
**Inventory Management (tips & tools)**
**2-Way Communication**
**Newsletter**
**Best Practices**
**It’s A Crime Public Awareness Literature**
**USPS contacts**
**CHALLENGE - $$$**
**ROI analysis being developed**

**Bringing It All Together**