# Presentation: 932284

## NARA RM Initiatives Relating to Websites/Web Pages & Digital Web Content

**Arian D. Ravanbakhsh**
**Senior Records Analyst**
**Life Cycle Management Division, NARA**
**RACO 2005****	****	****Washington, DC****	**** ****	**

## Overview

- Context – NARA’s *Managing Web Records* Guidance
- Central tenets of guidance
- Discussion of potential web site records series
- ERM eGov Initiative Transfer Cycle #6
- ERPWG

## 1.  NARA RM Guidance

- Issued January 21, 2005 (See: _[http://www.archives.gov/records_management/policy_and_guidance/managing_web_records_index.html](http://www.archives.gov/records_management/policy_and_guidance/managing_web_records_index.html)_)
- Central high level ‘framework’ document
- Subsequent guidance in specific areas
- Provides rationale for RM decisions surrounding web site content and operations records

## How are Federal Agencies Using the Web? 

- Web site as a stable repository for agency publications
- Web site as a fluid repository for agency publications
- Web site as a limited communications tool
- Web site as a repository for query-driven communications
- Web site as a repository for a wide variety of information interactions

## Diffusion of roles & responsibilities

## Central Tenets of Guidance (1 of 3)

- Records management is both part of and supports many of the activities necessary to mount a Web presence
- RM is part of/supports web site security via support of maintaining trustworthiness of web site records
- RM is part of/supports evaluating & monitoring risk associated with Agency web site operations

## Central Tenets of Guidance (2 of 3)

- Re. Issue of record status of web site-related records
- NARA views web site content as records Federal records per *44 U.S.C. 3301*
- NARA views web site program administration records as Federal records per *44 U.S.C. 3301*
- _Both_ need NARA-approved disposition authorities

## Central Tenets of Guidance (3 of 3)

- Re. Basis for making RM decisions to support management control of web site
- RM decisions based on risk assessment of agency web site operations
- Determination of ‘unit of analysis’ for risk assessment
- Web site in toto and manage all to highest level of risk
- Web site compartmentalized according to unique ‘areas’ of differing risk** **

## Potential Series (1 of 3)

- Series containing actual web site content; e.g.,
- HTML-encoded pages
- Records generated interactively on the web site (by end user)
- Additional content files referenced within the HTML-encoded pages
- Comprehensive listing of URLs referenced by a web site’s hyperlinks (only for high risk web sites)

## Potential Series (2 of 3)

-  Series supporting the context of agency web site operations; e.g.,
- Web site design records
- Web site program management records
- Web site system software-related records
- Web site usage logs and statistical compilations
- Records documenting the use of copyrighted content

## Potential Series (3 of 3)

- Series supporting the structure of an agency web site; e.g.,
- Web site map
- COTS/GOTS software configuration files
- Documentation associated with COTS/GOTS web-related software

## RM ‘Challenge’ Areas

- Content management systems
- How to reconstruct presented content views? *(*_*if*_ _*deemed*_* *_*necessary*_*)*
- Transfer d’base per 36 CFR 1228.270
- Web portals
- Diffusion of RM responsibility
- Long-term preservation of web site content
_*If*_  needed for agency business

## Scheduling Issues

- Records _*must*_ have disposition authority
- Web site copy of content
- Web site program operations records
- NARA does not presume all web sites will be appraised as permanent

## 2.  ERM EGov Transfer Cycle #6

- April 17 – Sept. 17, ’04
- Goal
- Specify _transfer_ requirements for web sites appraised as permanent
- See _[http://www.archives.gov/records_management/initiatives/erm_products.html](http://www.archives.gov/records_management/initiatives/erm_products.html)_

## 3.  Interagency Committee on Government Information

- Implementing EGov Act of ’02.
- Three Working Groups:
- Categorization of Information
- Electronic Records Policy (NARA chair)
- Web Content Standards
- See _[http://](http://www.cio.gov/documents/ICGI.html)__[www.cio.gov/documents/ICGI.html](http://www.cio.gov/documents/ICGI.html)__[ ](http://www.cio.gov/documents/ICGI.html)_

## Thank You!

***Questions?***
- Arian D. Ravanbakhsh
- V:  (301) 837-2086
- arian.ravanbakhsh@nara.gov
**(Also your NWML Appraisal Archivist)**