# Presentation: 042964

## eGovernment Working Group Meeting

Chris Niedermayer, USDA eGovernment Executive

- Chris Niedermayer, USDA eGovernment Executive

## Agenda

**Enablers Business Cases – ****Current Status & Future Direction**
**eGovernment Integrated Reporting Update**
**Proof of Concept Prototype**
**Q&A**
**Next Steps and Wrap-up **

**Agenda**

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## Enablers Business Cases and Implementation Planning Gameboard

**Develop Select-Level Business Case Templates**

**1**

**2**

**September 2002**

**October 2002**

**November 2002**

**December 2002**

**Define Technical Requirements**

**3**

**4**

**Next Steps:**
**Briefings with CIOs, Agency Heads, Sub-cabinet, etc.**
**EITIRB Approval—   February 18**

**Business Cases under Final Review**

**5**

**Enablers Business Cases ****and Implementation Planning Gameboard**

**January 2003**

**We are here**
**January 22**

## Enablers Business Cases – Next Steps

- The most important next steps are to gain buy-in and acceptance from key stakeholders and to gain funding approval from the EITIRB.
- Executive Council meeting now to discuss recommendations for funding.
- The EITIRB will consider the Enablers business cases at its next meeting on February 18.
- In preparation for this meeting, the eGovernment team developed a project plan and a timeline for briefing:
- EITIRB members,
- Members of the Executive Work Group (which makes investment recommendations to the EITIRB),
- Agency heads and Agency CIOs; and
- Other stakeholders.

## Business Case Next Steps:EITIRB Approval Process

- January

- February

- eGovernment Team/EC Briefs Agency Heads & Agency CIOs

- Deputy Secretary Briefing

- eGovernment Team/EC Briefs EITIRB Members

**February 18:**
- Quarterly EITIRBMeeting

**February 5:**
- Executive Working Group (EWG) Meeting

- EGWG Members Complete Agency Steering Committee Briefings

* **Approach*

## Business Case Next Steps:Working Group Roles

**eGovernment Working Group Members should: **
- Brief Agency eGovernment Steering Committee on business cases
- Provide feedback and agency perspective on business cases
- Act as **point of contact** for others to provide suggestions or other feedback on business cases
- Continue to communicate the  eGovernment “message” to others in the agency, especially the concept and benefits of the Enablers
*It is particularly important for Working Group members to create ownership across the Department by communicating the specific benefits their agencies will receive from the Enablers *

## Agenda

**Agenda**

**Welcome**
**Enablers Business Cases – ****Current Status & Future Direction**
**eGovernment Integrated Reporting Update**
**Proof of Concept Prototype**
**Q&A**
**Next Steps and Wrap-up **

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## Integrated eGovernment Reporting Timeline

- December

- February

- January

**December 9-January 23:**
- Initial One-on-One Agency Meetings

**December 9-February 14:**
- Ongoing OCIO support

**January 31:**
- Final agency spreadsheets and GPEA project plans due

**February 17-28:**
- Follow-up meetings held with individual agencies

**February 14:**
- Updated Agency eGovernment Tactical Plans due

**We are here**
**January 22**

## How will this report be compiled?

**The report consists of three major components:**

**Due January 31st**

**Due February 14th**

## Agenda

**Enablers Business Cases – ****Current Status & Future Direction **
**eGovernment Integrated Reporting Update**
**Proof of Concept Prototype**
**Q&A**
**Next Steps and Wrap-up **

**Agenda**

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## Goals of the Proof of Concept

***A proof of concept prototype visually illustrates how eGovernment is being implemented at USDA to change the way we do business.***
**Showcases the vision set forth in the eGovernment strategic plan and its respective initiatives**
**Articulates how net-centric technology will be used to enhance program and service delivery and enhance our internal operations **
**Fosters discussion about changing business processes and the positive impacts that may have**
**Helps program managers understand how technology being implemented effects their business**
**Serves as a marketing and communication tool**
- Employees see the Department making progress and begin to develop a new mindset about the current operational paradigm
- A consistent message can be delivered to business partners about how USDA plans to change
- Executive leadership can use as a consistent message to constituents about the strategic direction of the Department

## Goals of the Proof of Concept

***The proof of concept will be comprised of various “scenarios” which take the viewer through a series of functional or mock screens. The scenarios have been grouped into three areas*:***
**New services / business process improvements**
- Scenarios showing how the use of net-centric technology can streamline a business process or enable the creation of a new service to enhance a program
- Aggregation of data from across the enterprise to deliver new or enhanced online services to customers
**Internal operations**
- Scenarios showing positive changes in the way USDA conducts business internally
**Innovative use of technology**
- Forward-looking scenarios that show how next generation technology may impact how USDA’s programs are delivered to customers

***Scenarios already may be USDA eGovernment initiatives or Presidential Initiatives**

## Goals of the Proof of Concept

***To complete the proof of concept quickly, most scenarios will be mock-ups, but a small number of scenarios identified as “quick hits” may be implemented***
**Mock-up screens will be HTML-only, functional screens will utilize a COTS package and/or custom code**
**Scenarios will be hosted on a secure server to enable access from remote locations but will also be able to run locally**
**Scenarios may involve other tools besides a Web browser, i.e. cell phones, pagers, PDA’s, and high technologies such as RFID tags**
**Because this is a proof of concept, it will not meet 508 compliance nor be compatible with a wide array of browsers**
**Scenarios will be easily updatable so quick reaction to feedback will be possible**

## Implementation Plan

***The quickest path to implementation:***

**Various project teams working in parallel with a project lead**
**Scenarios are finalized by project teams under the leadership of OCIO**
- Core team includes a small business and IT steering committee, e.g. business case leads
**COTS packages are chosen by development team without an elongated vendor selection process**

## Implementation Plan

**Implementation Plan**

***The prototype implementation team includes a technical implementation team, COTS product engineers, and business subject matter experts***

- eGovernment
- PMO

- ImplementationTeam Lead

- COTS ProductEngineers

- Business SME
- Lead

- UI Designer

- Graphic Artist

- HTML/Script
- Developers

- USDA SMEs

- Industry SMEs

**Recommended Implementation Team**

**The implementation team would be managed by the eGovernment Program Management Office**
**The implementation team is responsible for designing templates, coding HTML and scripts, and setting up the necessary technical architecture**
**The COTS product engineers are responsible for installing their solution, performing necessary customization, and ensuring it is functioning appropriately**
**The Business SMEs are responsible for working to define scenarios, define process flows, write content, and confirm final output meets the scenario’s specifications**

**Team Roles**

## Proof of Concept Prototype:Next Steps

***The following are the immediate next steps to move forward in developing the prototype:***
**Define priorities for the development of the prototype**
- Time to completion, accuracy, project teams, marketing tool, etc.
**Define detailed tasks and budget based on implementation plan approach**
**Obtain contractor resources to assist in the development of the prototype**
**Identify USDA stakeholders and full-time team members**

## Agenda

**Enablers Business Cases – ****Current Status & Future Direction**
**eGovernment Integrated Reporting Update**
**Proof of Concept Prototype**
**Q&A**
**Next Steps and Wrap-up **

**Agenda**

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## Questions and Answers

## Agenda

**Enablers Business Cases – ****Current Status & Future Direction**
**eGovernment Integrated Reporting Update**
**Proof of Concept Prototype**
**Q&A**
**Next Steps and Wrap-up **

**Agenda**

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## Next Steps

**Provide feedback on the eGovernment Newsletter, as well as any story ideas/suggestions you may have, to the eGovernment Mailbox (egov@usda.gov)**
**Continue to work on the requirements for the Integrated eGovernment Reporting Process and contact us with any questions or concerns**
**If you have not yet done so, brief your agency eGovernment Steering Committee on the Integrated eGovernment Reporting Process and Enablers business cases**
**Next eGovernment Working Group meeting will be on February 5 in S-107**