# Presentation: 172080

## Movement

*“**Where are we now?”*

## Introduction

- Movement module introduced in MAVIS v03.02.00
- Designed to allow easy tracking of the location of physical collection items
- Every item has a permanent location and a current location.
- Every item to be scanned as it moves so that its current handler and current location are always known.
- Complete movement history is retained.

**Notes:**
Location - a physical place where an item can reside. Locations can be hierarchical.
Handler – a MAVIS user who has possession of an item for some period of time
Movement – a record of the handling and physical location of items

## Implementing Movement

- What does a site need to do to start using the Movement module?
- Each physical item must be barcode labelled.
- Currently, assumption is that the barcode will either be the Rack No or the Title-Component-Carrier No
- This could be customised for each site

## Implementing Movement

- Each location must be barcode labelled
- Each site must design and implement their required location structure
- Labels for each location can then be printed out of MAVIS.  Barcode contains the unique identifier for the Location.
- The location structure can be as simple or as complex as the site determines. It can also be changed at any time.
- A batch location creation facility will be introduced in v03.04.00 (more later)

## Implementing Movement

- Each handler must be barcode labelled!
- User barcode labels can printed from MAVIS
- Barcode contains the User Code from their User record.
- Note – Handler must be a User not just have a Name Authority record
- Could be generic handler such as Technical Services if such a user has been set up

## Scanners

- The Movement module is designed for use with barcode scanners.
- Dynamic scanners take the place of keyboard data entry - the handler barcode, location barcode and item barcode can all be scanned to quickly create a Movement record.
- Dynamic scanners need to be attached to PCs on which MAVIS is running and the Movement Details window is open. This latter restriction will be dropped in a future release.

## Scanners

- For cases where access to a PC running MAVIS may not be practical (e.g. in the vaults), a batch scanner can be used.
- This has the ability to store Movement data which is then subsequently downloaded into the MAVIS database
- RF scanners could be used instead of a batch scanner. No downloading would then be required.

## Initialising Locations

- When the Movement module is first implemented at a site, items will not have either a Permanent or a Current Location
- Site can choose to initialise all Permanent and Current Locations in a bulk operation or allow it to happen gradually over time
- MAVIS will still work if an item doesn’t have a Permanent and/or a Current Location

## Initialising Locations

- Options
- If rules can be applied then Wizard can write an initialisation script
- A bulk process could be implemented using the batch barcode scanners
- Normal processing can take place over time e.g. the first time that an item is scanned to a Location, that will become its Current Location. If that Location is also of type Permanent then it will also become its Permanent Location

## Changing Permanent Locations

- An item’s Permanent Location can be changed at any time simply by scanning it to a different Permanent Location.
- This allows for chaotic shelving.
- In v03.04.00, warning messages will be able to be turned off.

## Newly Accessioned Items

- MAVIS will automatically create the initial Movement record:
- Handler = logged on user
- Location = default carrier location for the logged on user (a new attribute of the user record)
- Item is known
- For ScreenSound, the Permanent Location field will be set when the item reaches the vault
- For AMPAS, the user will be able to set the Permanent Location at the point of accessioning by scanning an appropriate location barcode
- Other sites can specify their requirements

## What’s new in v03.04.00?

- Ability to batch create Locations
- User can tell MAVIS that the vault has 6 rows, that each row has 10 bays and that each bay has 5 shelves
- MAVIS will auto-create the required 300 locations and name them appropriately e.g. Vault1-Row3-Bay5-Shelf2
- Each site can configure location naming according to their needs e.g.  E1-Rack3- Shelf5- Column2 or V1-3-5-2

## What’s new in v03.04.00?

- Current Location and Permanent Location fields will be displayed more prominently in List windows, Details windows and Reports

## Movement

- Demo