# Presentation: 430445

## Current Issues in Motor-Fuel 

- Barna Juhasz
- Director, Office of Highway Policy Information
- February 19, 2003

## Why are we here?

-  Ensure that each State receives its share of  Highway Trust Fund consistent with Title 23 U.S.C.
-  Ensure that each State is providing reliable, accurate motor-fuel data
-  Recognize efforts to date to ensure quality motor-fuel data
-  Get your input as to how we continue to make process improvements

## Getting Acquainted

**Notes:**
Those of you in your jobs take note of these “old timers”; pick their brains whiel their still with us 

## Getting Acquainted

- How many State representatives?
- State DOT’s?
- Other State agencies?
- How many FHWA representatives?
- How many Division Office attendees?
- How many Resource Center attendees?
- Anyone else?

**Notes:**
Those of you in your jobs take note of these “old timers”; pick their brains whiel their still with us 

## Getting Acquainted

- How many work as planners?
- How many auditors?
- How many financial managers?
- How many analysts?
- How many managers?
- Anyone else?

**Notes:**
Those of you in your jobs take note of these “old timers”; pick their brains whiel their still with us 

##  47 
 27
   5
   1
   0

-  27
-    5
-    1
-    0

- Motor Fuel Related Statistics

**Notes:**
Gallons of gasoline consumed in US in 1997
Total error (in gallons) used in the initial FY2000 apportionment
The amount of additional Federal-aid one State received because we corrected the errors
The error that we can have in our apportionment of Federal–aid funds 

##  47 States Using “Smart” Tool
 27 Motor Fuel Reviews Initiated
   5 States with Gasohol Issues
   1 Error
   0 Still the Expectation

-  27 Motor Fuel Reviews Initiated
-    5 States with Gasohol Issues
-    1 Error
-    0 Still the Expectation

- Motor Fuel Related Statistics

**Notes:**
Gallons of gasoline consumed in US in 1997
Total error (in gallons) used in the initial FY2000 apportionment
The amount of additional Federal-aid one State received because we corrected the errors
The error that we can have in our apportionment of Federal–aid funds 

## Key Areas

- Discuss data quality concepts
- TEA-21 Effects
-  Overview of the process as it existed in 1999 & as it exists today
-  Recognize FHWA Motor-Fuel Reassessment
-  GAO review of the motor-fuel attribution process and their recommendations

## “Plain English on Data Quality: Seven Deadly Misconceptions”

- Properties of Quality Information
- “....quality in all characteristics .... completeness, accuracy, timeliness, clarity of presentation...”
- “.... must consistently meet knowledge worker and end-customer expectations....”

## “Plain English on Data Quality: Seven Deadly Misconceptions”

- “....process of information quality improvement is one of continuous improvement of any and all processes to eliminate the causes of all defective data...”

## Office of Highway Policy Information (OHPI) Interpretation

- Quality Information Requires Quality in Each Step of the Information Process
- From definition of data to be collected
- Through collection, reporting, processing
- Through assessment and analysis
- Through presentation and dissemination

## TEA-21

## Motor Fuel System Flow Chart(pre-2002)

**Revenue Departments**

**Reviews **
**551M/556**

**Table**
**Generation**

**State DOT**

**Hard Copy 551M/556**

- Highway
- Statistics

**Revisions Including Model Data**

**Apportionment **
**Funds**

- FHWA HQ

**Apportionment Factors**

## FHWA Motor-Fuel Reassessment

- Purpose
- Identify any changes needed to assure fair & equitable treatment of all States
- Established outside working group
- State DOT’s, DOR’s, FHWA DO’s
- Identified weaknesses
- Methodology
- Processing

## FHWA Reassessment Findings

## Motor Fuel “Smart System” Flow Chart

**Revenue Departments**

**Reviews **
**551M/556**

**Table**
**Generation**

**Revisions**

**State DOT**

**Submit 551M/556**

- Highway
- Statistics

- FHWA HQ

**Apportionment **
**Factors**

## OHIP Quality Initiatives

-  Involve State as partners
-  Use State data to the maximum extent possible
-  100% electronic data submission
-  Develop “smart” system including “smart” data submittal tool

**Notes:**
Have adopted this concept for all our data series
Moving forward with continuous program improvement approach in all areas
Addressing each in turn as resources permit
Involve State partners (our data providers) as well as the data suers

## GAO Review	

- GAO Review

## Slide 19

## GAO #1: Ensure independent verification of State data

## GAO #2: Fully document attribution methodology

- Multi-level documentation strategy
- August 1998 – *“TEA-21 and Estimates of Highway Trust Fund Receipts Attributable to States”*
- December 2000* – “Your  State’s Share: Attributing Federal Highway Revenues to Each State”*
- Spring 2001 – Draft* “Abbreviated System Documentation”*
- September 2001* – “FHWA Form 551-M Input Tool User’s Guide”*
- July 2002 – *“Attribution and Apportionment of Federal Highway Tax Revenues”*

## Slide 22

## Slide 23

## Slide 24

## Slide 25

## OHIP Quality Initiatives

-  Have adopted this concept for all our data series
-  Moving forward in all data series
-  Addressing each in turn as resources permit

**Notes:**
Have adopted this concept for all our data series
Moving forward with continuous program improvement approach in all areas
Addressing each in turn as resources permit
Involve State partners (our data providers) as well as the data suers

## Workshop Charge

-  Need your input to improve existing process
-  Need to learn from you
-  Jointly improve the process

**Notes:**
Have adopted this concept for all our data series
Moving forward with continuous program improvement approach in all areas
Addressing each in turn as resources permit
Involve State partners (our data providers) as well as the data suers