# Presentation: 687639

## EMC Picnic EMAIL SURVEY: 15 answers to email survey for at least 2 doz attending.  NEED TO 

- Pick Date/Time/Duration
- Pick Venue
- Costs/Budget
- Pot Luck logistics
- Set-ups
- Entertainment
- Cleanup

## Date/Time/Duration

- Pick Date:  (In Spring, Not on a Holiday – Steve says he will not give us leave, and children would be in School, etc.)  Suggest Saturday, May 10.
- Time:  11AM
-  Duration 10:30AM-4:30PM
- Or May 3 with May 10 rain date

## Venue

- Old Calvert Rd/Paint Branch Park (Close to new NCEP building, and Frisbe golf park next door as well as airport across from river, tennis court. Small (tiny) pavilion, small old Grill, Portapotty, Swings.   Free!  But first come, first serve. (Visited here and it is clean/nice, will hold ~100, but will need more than the Grill for cooking as well as some extra chairs, tables, blankets to sit on as there are 4 picnic tables in small pavilion.) – _A Hardhat Tour of new NCEP building will be given!  _
- Fletcher’s Park  (or other PG park Pavilions can be rented for min $200 for PG residents, (see sheet) with bathrooms, a full baseball field but not part of the rental (Parks & Planning says 100 people) but not yet visited at this time.  (No electricity at any MD pavilions/parks)
- NASA Beaver Dam Baseball fields (Private fenced complex of many baseball fields, small Pavilion with ample picnic tables/bench, many portapotties.  Rent for $100.  No restrictions and exclusive use except for (share with) model airplane club – beside baseball we should bring all entertainment.
- See next slides...

## Old Calvert Rd/

- Paint Branch
- Park

- Fletcher’s Park

**Site ****o****f new bldg**
**Metr****o**

- Frisbe Golf

## Old Calvert Rd/Paint Branch  (Frisbe) Park

**Old Calvert Rd/Paint Branch  (Frisbe) Park**

**Site of new bldg & Metro**

**Soil Conservtn Road**

**Beaver Dam Road**

**Paint Branch Rd/**
**Good Luck Rd**

**Site NASA baseball fields**
**(see next slide)**

## Picnic Tables, Pavilion 

**Picnic Tables, Pavilion**

**Parking**

## Costs/Budget

- No Budget (Steve/Mike “No tango dinero”)
- Needs:  $75.- 100. (setups see slide) plus cost of Venue, if any, so far we have a dozen families, but I expect/predict 25 families, therefore $3 + $3.
**For Free** **Calvert Park** we could charge $3 for Setups and $12. encouragement for those who do not want to potluck – I would buy some platters from Nicks Market for those.
- For Fletcher or other PG Park add (min) $200 and if 25 (50) families show then add $8.00 ($4.00) to everything above.
- NASA Beaver Dam Baseball fields:  $75. - $100
- (see Setups, next slide)

## Pot Luck and Setups

- Parks and Rec says no Alcohol at any PG parks.
- With a small budget as described we could  have some folks bring cooler(s) and buy Ice, to keep drinks cold., paper plates, fork/knife/cups/napkins etc..
- Some purchases for condiments, drinks... see later slide....
- Charcoal – the Grill is about 3’ by 1’?  Will need volunteers to bring enough grill to keep food warm and cook (Can not count on power for hotplates).
- Need some tables and chairs to serve dishes and enough for folks to sit and eat.

## Entertainment and Cleanup

- There is no electricity at Paint Branch so acoustic instruments if so inclined.
- NASA fields have electricity.
- Cleanup Volunteers (Jeff McQueen, Alpert, ....
- Signs, Flags, Announcements (Lorrie is checking in directors office).

## Entertainment (Kids/Adults)

- Volleyball net	(Jeff McQueen)
- Croquet			(Geoff DiMego)
- Grills			(
- BoomBox		(Jeff McQueen)
- Kite?			(
- Music Instr		(Alpert, Iridell, Parrish ....)
- Softball			(

## Purchases (~$75)

- hamburger patties (CostCo, $8.89 for 24 patties)
- Boca burgers (CostCo, ~$10)
- Buns (CostCo, $1.79 for 24 buns)
- diced fruit (CostCo, ~$10)          -      {*This and next 2 items covered by Deli *
- baby carrots (CostCo, $3.49)     -      *Platter from Nick’s Market for those*
- raw broccoli (CostCo, $3.49)     -       *cannot bring Pot Luck and pay $12.}*
- Pretzels/Chips (CostCo, $3.29)
- Ketchup (Safeway, ~$2)Mustard (Safeway, ~$2)
- BBQ sauce (Safeway, ~$2)
- bottles of juice/Soda (Safeway, ~$3.69)
- Charcoal (Safeway, ~$10) (some donations)
- Napkins (Safeway, ~$2)Forks (Safeway, ~$2)200
- plates (CostCo, ~$7.50) 200 cups (CostCo, ~$6.50)Foil
- Grilling tongs (Will bring from home)
- Plastic Garbage/trash bags ($8).