# Presentation: 552823

## Grants Online Overview

**January 2007**

## Current Project Management

**Contracting **
**Officer**

**OCIO/ISMO CIO **
**(John Villemarette)**

**Administration Systems Division****(Larry Sparks)**

**Grants Online PMO**
**Project Manager & COTR**
**(Christopher Suzich)**

**AGO/Grants Management Division**
**- Grants Policy Support**

## Grants Online Steering Committee

- Fisheries (NMFS)
- Cynthia Binkley, Southeast Region
- Robin Bruckner, Habitat Programs
- JoAnna Grable, Overall Programs
- Alicia Jarboe, Saltonstall - Kennedy Program
- Joyce Lacerda, Fisheries Northeast Regional Office
- Cecilia Linder, Fisheries Habitat Programs
- Derek Orner, Chesapeake Bay Program Office
- Dennis Seem (Fisheries System)
- NESDIS
- Kathy LeFevre

- NFA/AGO
- Steve Drescher (Grants Management Division, Grants.gov Liaison, DoC Interim Grants Manual Subject Matter Expert)
- NFA/CIO Program Management Office
- Lillian Barnes
- Steve Drescher (via GMD)
- Sinh Nguyen
- Dennis Seem (via Fisheries)
- Ken Sragg
- NWS
- Sam Contorno

## Grants Online Steering Committee

- OAR NOAA Undersea Research Program
- Gene Smith
- OAR (Overall Programs)
- Sandy Wine
- OAR Sea Grant
- Leon Cammen
- Jonathan Eigen

- NOS Coastal Ocean Programs
- Laura Golden
- David Hilmer
- Leslie McDonald
- Marc Suddleson
- NOS OCRM
- Dwight Reynolds
- OAR Ocean Exploration
- Randi Neff
- OAR Office of Global Programs
- Stephen Auer
- Diane Brown

## Grants Systems in NOAAPrior to Grants Online

** **

**Front**
** ****End**

** **

**Back End**

**Fisheries System**
**450 Grants**

**ASAP**

** **

** **

**NWS**
**23 Grants**

**OAR/OGP**
**162 Grants**
**Self Contained System**

**Query**

**Performance Data**

**GMD**

**NOS**
**Coastal Zone Mgmt.**
**57 Grants**
**Small/Stable user **
**base**

**OAR**
**Sea Grants**
**~125 Grants**

**NOS Other**
**214 Grants**

**Other**
**27 Grants**

**OAR Other**
**~147 Grants**

**NESDIS**
**18 Grants**

**OFA**
**Grants Administration System**
**Central Award Process**

**CBS**

## Grants Life Cycle

**Pre-Award****	****           ****	****            Award****	****              Post-Award****	****       ****	****Close-Out**

**Initiate       Close-Out**

**Approve Final Documents**

**Reconcile Financial Information**

**Close Grant**

**Submit Progress Reports**

**Impose/Remove Special Award Conditions**

**Amend/Suspend/ Reactivate/Transfer/Terminate Award**

**Obligate Funds**

**Prepare Award Package**** **

**Award Grant**

**Recommend Applicant for Award**

**Approve Selection Package**

**Create/Review/ Publish RFA in Grants Online, FFO in Grants.gov and FRN**

**Review, Evaluate Applications**

**Review Application Package**

**Notify Applicants (non-comp only)**

**Modify/Withdraw Application**

**Receive Applications via Grants.gov**

**Certify Progress & Financial Reports**

**Accept Grant Award**

**Initiate Award Action Requests**

**Manage User Accounts, Update Org Info**

**Submit Final Documents**

**Submit Applications via Grants.gov**

**Submit Financial Reports**
**(Coming Soon)**

**Notes:**
Note on pink boxes:
Review, Evaluate Application – Functionality is in system; Reviewer Pool issues still need to be addressed; no date yet for enhancements
Obligate Funds – Grants Officer signature technically obligates funds; but there is no system-to-system interface with CBS so actual accounting obligation is done manually in the CBS system (outside of Grants Online)
Submit Financial Reports – Waiting for new forms to be approved; new requirements may be needed because new forms do not have all of the data fields that are in the old forms.  GMD currently reports data from the old forms to the Finance Office.

## Project Goals

- NOAA Single Unified Grant Processing and Administration, using an electronic solution, that will reduce processing time.
- A scalable solution for high volume usage and robust, available  operation.
- A NOAA interface with the *Grants.gov* initiative to provide “one-stop”   shopping for Federal grants-related activities
- Standardized business processes that will contribute to a more efficient and effective use of resources.
- A direct interface to other systems such as the CAMS/ASAP, FinLitLog
**Contract Award** – August 29, 2003
**Go Live!** – January 10, 2005

## Grants Online and Grants.gov

**Grants.gov**
- “Find and Apply”

**Grants Online**
- NOAA Grants Processing

***Applicants***

***Recipients***

**General**
**Public**

**NOAA**

## Grants Online and ASAP

**ASAP**
- Disbursement System

**Grants Online**
- NOAA Grants Processing

***Recipients***

**NOAA**

**Treasury**
**Department **

***Recipients***

**CBS**
- Financial System

**Notes:**
There is no system-to-system interface between Grants Online and ASAP.  The data is entered manually by GMD and Finance personnel into CBS and ASAP.  There is some transfer of data between CBS and ASAP, but some actions are done directly in ASAP such as the amount that a grantee can draw down at any point in time.

## Grants Online Document Relationships

**Award File**
- (New Award or
- Amendment)

**RFA**
**Non-Comp: 0 Competitions**
**Comp: 1 or more Competitions**
**(FFO,FRN)**** **

**Application**

**Grants File **

**Post-Award**
**Actions**
**(AAR,PPR,FFR)**

***Pre-Award Processing***

***Post-Award Processing***

## Grants Online Training and Help Desk

**Grants Online Website**
- Looking For More Information About Grants Online?
- Go to the Grants Online PMO  website at _**www.ofa.noaa.gov/~grantsonline**__ _
- Have General Questions About Grants Online?
- Send questions to _**GrantsOnline.QandA@noaa.gov**__ _
- Have A Question When Training is Over?
- Email the Help Desk at  _**GrantsOnline.Helpdesk@noaa.gov**_
- Or call **301-713-1000** or **1-877-662-2478** toll free
- Ready to start working in Grants Online?
- Go to _**https://grantsonline.rdc.noaa.gov**_