# Presentation: 128351

## Materials Sciences Division

**Materials Sciences Division**
**Safety Committee Meeting**

- The Chemla Room (67-3111)
- The Molecular Foundry
- Lawrence Berkeley National Laboratory
- January 17, 2007

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## Opening Remarks

- Mark Alper, Deputy Division Director, Materials Sciences Division

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## Agenda

- MSD Safety Committee
- Membership
- Introduction of new personnel
- Review of research group membership
- Review: Function of the MSD Safety Committee
- Roles
- Policies
- Review recent  editions of *Materials Safety*
- Peroxidized chemical explosion
- Improper waste disposal

- Retrospective Look
- Review of accidents, injuries
- Hazardous waste NOVs and NCAR
- Inspection and assessment findings
- MESH
- IFA
- SAA
- McCallum-Turner
- Laser Safety Findings during SAA inspection
- Internal (Rick Kelly/Paul Johnson)
- Looking Forward
- MSD Initiatives for 2007
- Updating the HEAR Database
- Self Assessment inspections
- Summary of requested actions
- Discussion, comment

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## Administrative IssuesMSD Safety Committee

- Membership
- Roles

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## MSD Safety CommitteeMembership and Liaisons

- Chair and Deputy Chair:  Rick Kelly, Joel Ager
- Building Managers: Gilbert Torres (62, 66, 67), John Turner (72), TBD (2)
- MSD EHS Administrative Support: Tennessee Gock
- Electrical Safety Expert:
- 	Jim Severns (MSD)
- MSD EH&S Technician:
- 	Paul Johnson
_**Liaisons:**_
- EH&S Liaison to MSD: John Seabury (EHS)
- Waste Generator Assistant Liaison:
- 	Howard Hansen (EHS)

- _Representative__	__Group_
- Joel Ager	Ager
- Edith Bourret-Courchesne	Bourret-Courchesne
- Ron Tackaberry         	CXRO
- Marca Doeff               	DeJonghe/Visco
- Oscar Dubon	Dubon
- Norman Mannella         	Fadley
- Jeff Beeman                  	Haller/EMAT
- Peggy Hou            	Hou
- Ingrid Cotoros           	Kaindl
- Daniel Garcia              	Lanzara
- Z. Liliental-Weber       	Liliental-Weber
- Michael Connolly      	Molecular Foundry/Bertozzi
- Elena Shevchenko        	Molecular Foundry/Alivisatos
- Bruce Harteneck	Molecular Foundry/Bokor
- Yi Liu	Molecular Foundry/Fretchet/Svec
- Jeff Neaton	Molecular Foundry/Louie
- James Bustillo	Molecular Foundry
- Doreen Ah Tye            	NCEM
- Matthew Langner     	Orenstein
- Joseph Lemberg                  	Ritchie
- Virginia Altoe                	Salmeron/Molecular Foundry
- Robert Schoenlein       	Schoenlein
- Roger York                   	Somorjai
- Edurado Saiz                	Tomsia

- Each LBNL-based research group in MSD, including each program in the Molecular Foundry, will designate a primary and backup representative to serve on the Safety Committee

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## Functions and Key Activities of the MSD Safety Committee

- Functions of safety committee and representatives
- Represent all research groups within MSD
- Stimulate leadership and staff participation in safety program
- Advise Division management and EH&S on safety and health matters
- Perform essential monitoring, educational, investigative and evaluative tasks
- Serve as contact point for EH&S matters in each research group
- Serve as conduit for bringing EH&S information back to research groups
- Key Activities
- Recommend changes to existing safety rules or the development of new rules
- Recommend improvements in hazard identification and control measures
- Report and discuss unsafe conditions
- Review accidents, incidents and close calls in MSD and generate “Lessons Learned” for use in the Division
- Disseminate EH&S information at group or lab meetings
- Document inspections, investigations, meetings and other EH&S actions at the group level

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## A Retrospective Look at EH&S Issues Over the Prior Four Months

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## Materials Safety and LBNL Lessons Learned

_*MSD Materials Safety *__*(see handouts)*_
- Improper Disposal of Waste Contaminated with Flammable Solvents (November 2006)
- Student Injured in Peroxide Explosion (January 2007)

- Post the Materials Safety in you labs, make sure they are
- reviewed and discussed during a group meeting

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## MSD Injuries and Incidents

_**Lab Ergonomic Injury**_
- Student developed nerve inflammation in arm:
- Extensive bolting and unbolting of vacuum system
- Fine manipulative work under microscope with no arm support
- Operation of ergonomically poor adjustment knobs
- Contributing factor–The postdoc that usually helped had left, so the work was done by one person rather than two.

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## MSD Injuries and Incidents

_**Injury Assembling Cabinet**_
- Administrator injured while installing shelf in new cabinet in B 67
- Unexpected assistance from co-worker caused her to loose balance, minor back injury
- Lesson learned: Coordinate work with colleagues

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## MSD Injuries and Incidents

_**Fluorine Exposure when Changing Cylinder**_
- Failed to install gasket when changing 1000 ppm fluorine gas cylinder
- Opened valve without shutting gas cabinet door
- Smelled strong odor of fluorine
- No injury to students

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## Injuries and Incidents Lab-Wide

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## Injuries and Incidents Lab-Wide

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## Slide 14

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## Waste Identification Deficiencies

- Notices of Violation (NOVs): 3 for waste > 12 months
- Howard Hansen presentation

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## Inspection Issues September-January

- Management of Environment, Safety and Health (MESH)
- Integrated Functional Appraisal (IFA)
- McCullum-Turner Review
- Laser Safety Findings during SAA inspection
- DOE/Oak Ridge Hazard Communication inspection
- Two EH&S/DOE SAA inspections
- Internal (Rick Kelly/Paul Johnson) inspection in Foundry

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## MSD MESH Finding Summary

- _ __Findings_
-   Institutional Concerns: 1
-   Division Concerns: 10
-   Observations:7
-   Noteworthy Practices: 7
-   Workplace Safety Concerns: 34

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## MESH–Noteworthy Practices

**Division safety newsletter, “Materials Safety”**
**Implementation of the “Safety Calendar” system**
**Enhanced staffing for EH&S**
- Senior level EH&S and Facilities Manager
- EH&S Technician
- New building manager for 62, 66, 67
- Administrative support (0.5 FTE)
**Peer-to-peer training of Principal Investigators**
**Reimplementation of fines for SAA problems**
**Disciplinary action for repeat safety violations**
**Strong EH&S component in P2R process for staff scientists**

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## MESH–General Concerns and Observations

| Finding | Status |
| --- | --- |
| EH&S evaluation of “Line management authorized work” lacks depth | Project Hazard Guide being implemented to review all work |
| Training of PIs to recognize hazards inadequate 
PI inspections not effective |  Lab-specific training to each PI on the recognition of hazards
 EHS027
 Monthly inspections by tech
 Quarterly tech/PI inspections |
| Management of SAAs is not effective | Clear guidelines written; inspect more frequently; calendar system; fine repeat offenders |
| ISM Plan outdated | To be updated by 2/1/06 |

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## MESH–Specific Concerns–Building 2

| Bldg | Finding |
| --- | --- |
| 2 | Dewar not seismically restrained |
| 2 | Laser tables not seismically secured |
| 2 | Waste overdue for disposal |
| 2 | Missing secondary containment  |
| 2 | Methanol container not inventoried |
| 2 (66) | Inadequate labeling of secondary containers |
| 2 | Cable trays being misused |
| 2 | Hoist system not assessed |

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##  MESH–Specific Concerns–Building 66

| Bldg | Finding |
| --- | --- |
| 66 | No seismic support for equipment |
| 66 | Blocked electrical panel in lab |
| 66 | Tripping hazards in lab |
| 66 | Inappropriate attachment to cable tray, misuse of tray |
| 66 | Hand made door sign unclear |
| 66 | H2 cylinder not inventoried |
| 66 | Inadequate housekeeping |
| 66 | Hood labeled out of service but running |

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##  MESH–Specific Concerns–Building 66

| Bldg | Finding |
| --- | --- |
| 66 | Lecture bottles of NO2 used outside of hood |
| 66 | Excessive delegation of EH&S function to student |

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##  MESH–Specific Concerns–Building 67

| Bldg | Finding |
| --- | --- |
| 67 | Waste stored outside of SAA |
| 67 | Oxygen monitor not fully installed |
| 67 | Lead bricks and mercury thermometers in use |
| 67 | Multiple individuals observed not wearing safety glasses in labs |
| 67 | Not all chemicals inventoried |
| 67 | No secondary containment for waste containers in SAA |
| 67 | Lab doors not posted |

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## Integrated Functional Appraisal

- Reviewed compliance with formal work authorization documents (AHD, RWA, XA, BUA, LAS, SSA)
- Conducted by John Seabury and others from EH&S
- Key finding
- Some PIs are not taking AHDs seriously!
- John Seabury presentation on MSD IFA findings

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## McCullum-Turner Review–Institutional

- Threshold for “formal authorization” of work is too high
- Some hazards are not adequately addressed by LBNL policy, e.g., oxygen deficiency associated with cryogen, magnetic fields
- Limited safety accountability feedback mechanisms for Post-Doctoral and Graduate Students
- Wide variability in the planning/review of work between Divisions
- Lack of a safety program for vendors

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## McCullum-Turner Review–MSD

- NCEM
- Really liked the direct supervision and training of users at NCEM
- Not so happy with management EH&S walkthroughs at NCEM
- Noted the lack of safety program for vendors at NCEM
- TMF
- Liked the policy for EH&S with nanoparticles at TMF
- Liked the Foundry Safety Subcommittee; recommend chartering
- “Some evidence that work is being conducted in the Molecular Foundry before specifying hazard controls”
- “Molecular Foundry does not have a policy addressing the safety review of new or modified equipment”

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## Laser Safety from SAA Inspection

- Lab 1
- Student using 3B laser without required protective eye wear
- Lab 2
- Postdoc using class 4 laser system without required eye wear
- Postdoc not completed Laser Safety Training, Laser Eye Exam
- Not been added to or read AHD for lasers
- Major failures to follow AHD and LBNL
- laser safety requirements!

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## SAA Inspections & Management 

- In the December EH&S/DOE inspection, several SAAs were not following required practices, mostly due to labeling errors:
- 2-263A (Beeman/Haller)
- 2-358 (Orenstein)
- 67-4203 (Talapin)
- 67-4209 (Talapin/Shevchenko)
- 67-5201, 5209 (Zuckerman)

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## SAA Inspections & Management 

- Requirements for running an SAA:
- Label each container
- Completely fill out each label
- Date each label
- Place and update the SAA sign as needed
- Store only waste in the SAA
- Use secondary containment
- Dispose of containers that have been in use for 6 months or more
- Segregate solvents, halogenated solvents, acids, bases and other incompatible materials
- Assign an SAA manager and backup manager
- Replace departed SAA managers
- No use of glass bottles > 1 quart for flammables

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## Internal Inspection–Molecular Foundry

- Conducted by Paul Johnson and Rick Kelly in November
- One program had major problems relating to:
- Waste management
- Chemical inventory
- Peroxidizable chemical management and testing
- Unauthorized use of toxic gas (ammonia)
- No labeling of squeeze bottles
- Improper chemical storage (no secondary containment)

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## Looking Forward at the EH&S Program in MSD

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## MSD Initiatives for 2007

**New Hazard Communication sign**
**Starting in Foundry now, later the whole Division**
**Will need input from each lab and safety committee member**
** ****Via HEAR Database**

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## MSD Initiatives for 2007

**New Laser Lab safety signs**
**In Division labs now**
**Reinforces basic laser safety requirements**

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## MSD Initiatives for 2007

**Peer-to-peer student and postdoc training /refresher course**
**To be scheduled for late winter/early spring**
**Looking for volunteer instructors**
**Individual meeting between each new student/postdoc and Rick Kelly**
**HR will notify Rick of new people, Tennessee will schedule meeting**
**Started as of 2007**
**Laboratory specific check list for PI inspections**
**Generic part of checklist complete (handout) specific part in development**
**MSD Self Assessment inspections**
**Monthly or bimonthly lab inspections by ESH tech**
**Quarterly lab inspections by ESH tech with PI**
**Annual lab inspections by ESH tech, with PI, ESH manager/Division (Deputy) Director/ One-on-one training of PIs **

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## MSD Initiatives for 2007

**PI booklet--what the PI needs to know about ESH**
**Look for it in late February**
**Migration of AHDs to on-line AHD system**
**>50% reauthorized, most others in process**
**“****Project Hazard Review” of each proposal (FWP, LDRD, WFO) identifying work that requires formal authorization or more detailed review for line management authorization**
**Have received many responses (see list provided by Tennessee)**
**Safety information cabinets in each building**
**Being installed now, will include current EH&S information and be updated frequently**

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## MSD Ongoing Initiative from 2006

- Recommended Schedule for Recurring EH&S Activities

- Monthly e-mails are going to each PI and SAA manager
-  reminding them of the actions required for that month.

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## HEAR Database Update

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## Annual Division Self Assessment

- Lab inspection with Rick Kelly, Paul Johnson, John Seabury and the PI
- Jim Severns will assist with electrical safety inspections
- Chemical inventory review–Paul Johnson
- Peroxidizable chemical management review–Paul Johnson
- SAA inspection by OCA

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## Annual Division Self Assessment

- Every chemical owner in MSD must update Chemical Management System at least annually, even if there is no change!
- These labs have not been updated recently

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## Summary of Requested Actions

- Update HEAR database (February 28th)
- Ensure update of CMS database (February 28th)
- Inventory gases other than air and nitrogen
- Distribute and discuss Materials Safety editions (ASAP)
- Discuss Division injuries (ASAP)
- Volunteer for student safety refresher (January 30th)
- Inspect each SAA with the SAA managers (February 28th)
- Work with responsible individuals to correct problems identified in CATS (January 30th)

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## Discussion

- Areas of concern
- Feedback
- Questions
- Next meeting: March 2007, exact date TBD

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