# Presentation: 730498

## New Mexico News Plus

- And
- Digital Archiving of Federal Documents at the NM State Library
- Regional model for proactive reference service, focused collection development, and digital preservation
- Federal Depository Library Conference
- October 19, 2004

## Presenters

- Laurie Canepa
- Federal Documents Librarian – New Mexico State Library
- _laurie@__[stlib.state.nm.us](mailto:Msmith@stlib.state.nm.us)_
- 505.476.9717
- Patricia Hewitt
- Director/Tech Services –
- New Mexico State Library
- _phewitt@stlib.state.nm.us_
- 505.476.9730

- Kirsten Clark
- Federal Documents Librarian – New Mexico State University
- _kclark@lib.nmsu.edu_
- 505. 646.4385

##  True Confessions

## Opportunities and Challenges

- How to avoid duplicating existing federal pages in the State?
- How to make a unique contribution to our clients?
- How to work with PMachine?

## Who are our clients? How can we provide focusedfederal reference assistance?

- NM Public libraries
- NM Remote patrons – no access to libraries or bookmobiles
- NM Students
- NM State government

## How could we create a Federal Page that was uniquely New Mexican?

- Focus on issues of relevance to New Mexicans
- Focus on state and local statistics

- Could we use local news resources in combination with the flexibility of PMachine to develop a structure for regional alert service?

## The Process- New Mexico News Plus

- Daily review of the papers
- Locate federal reports, statistics, court cases, regulations, legislation or pages with contact information
- Link article to federal document or relevant content
- Update page – preferably by nine am

## ARE YOU CRAZY???

##  New Mexico News Plus 

- _Instant access to government reports, legislation, court decisions, statistics and regulations mentioned in the news_ - content provided by New Mexico State University Library and the New Mexico State Library

## Some of the March stories

## 	PDF linked from NM News Plus

## Immediate benefits

- Reference staff aware of current developments – ahead of our patrons
- Heightened awareness of current developments at local agencies
- Collection development truly unique to area
- Consistency

- Need to be willing to make commitment
- Need to be able to update autonomously
- Need back up for difficult days

## Strength: built from local papersWeakness: built from local papersCompromise for regional focus  

## Who Will Use It?

- Public libraries
- Community activists
- Students
- State government policy makers
- Anyone tracking local interests

## How can we get the word out?

- Local community colleges/high schools
- News papers and TV Stations
- Legislative Offices
- State and local library conferences and workshops

## NMSL Federal Page

## Federal Agency and Local New Mexico FederalAgency Links

-  Standard links to the lead agencies, with a focus on links to regional agencies and resources

## A-Z

- Built from NM News Plus
- Patrons who saw a story about about a report having to do with radiation in Los Alamos, but they can’t remember how long ago...
- Additional statistics and information of interest to New Mexicans

## A-Z Sample

- What about the Southern part of the State?

## What NMSU Adds to the project

- Collaboration with NMSL (Providing a comprehensive look at news in NM)
- Coverage from two largest newspapers in Southern NM/Far West TX
- Unique topics
- Border
- Large Hispanic Population
- Agriculture

## How NMSU uses NMNP

- ENG 111 (Students looking for topics for argumentative papers)
- Current Events
- Working with other librarians to promote in their subject areas (i.e. Agriculture, Environmental Studies, Border Studies)

## Slide 25

## From identification to preservation

- New Mexico News *Plus* helps to identify local, “born digital”, limited copies, and “fugitives”, but now what????
- Long-term access

## Incentives to preserve digital copy

- Long term access to state, federal and local info published exclusively on the web, or published in limited supply in paper or microform and available right now on the web
- Provide same level of access/cataloging to digital items as paper/microform/CD

## Chose OCLC DA because

- It met the needs for our State Depository Program:
- Can use MARC record, and provide full catalog record for materials in our iPac
- Provides long-term access
- NM State Depositories, or any library, can add the record/ state document to *their* iPac
- No new software or hardware; we can focus on content rather than technology

## Overview of the DA

- Subscription in Connexion
- Worldcat bib record
- “Original” URL (short-term access)
- 	 and DA URL (long-term access)
- Off-site or local storage
- Access via Internet
- Can export bib or copy DA url to *your* iPac

## Documents/materials

- Any MARC bibliographic format:
- 	serials, monographs, electronic resources
- Pdf, html, txt, gif, tif, jpg, bmp, css, js

## Choices for Digital Archive

- Choices for each item individually, or by collection
- Level of harvest—actually “creates publication”, eg. web page, single document, on the fly pub
- Public or limited access to materials; i.e.
- 	whole world or a range of IPs
-  set by your Firstsearch or Cataloging logons
- Content management

## Federal Documents Collection Development for DA

- New Mexico or local item in “New Mexico News *Plus”*
-  Locally published federal items
- Occasional high profile docs (Taguba, Bush
- 	interrogation docs) not readily available in paper or thru GPO—fugitives
- NOT—paper serials, eg. Public Laws, Supreme Court Cases, Federal Register, bills, resolutions,  etc.

## Benefits to Depository Libraries

- Born digital documents in fed and state collections
- Direct digital access from *your* iPac
- Federal fugitive documents-
-  collection of local documents
-  important documents of national concern
- Maps, charts better quality, and in color
- Digital copy better quality than microfiche
- Less processing/handling/staff time (30 copies of state depository docs)

## Workflow

- ID item using New Mexico News *Plus*
- Fits Collection Development policy?
- Catalog record or Marcive record?
- Create Digital Archive link, harvest and ingest item to local iPac
- Bib with DA link is now available for public viewing

## Cataloging Record - SALSA

## Questions?

- _laurie__[@stlib.state.nm.us](mailto:Msmith@stlib.state.nm.us)_
- 505.476.9717
- _p__[hewitt@stlib.state.nm.us](mailto:Phewitt@stlib.state.nm.us)_
- 505.476.9730
- _kclark@lib.nmsu.edu_
- 505.646.4385