# Presentation: 781289

## ISM/Safety Improvement ProjectISM POC MeetingSteven ColemanMay 25, 2006

## Meeting Agenda

- ISM/Safety Improvement Project Status/Update (30 min)
- ISM General Awareness Presentation Overview (15 min)
- ISM and Enhanced Work Planning @NSLS Report Overview (20 min)
- Path Forward/Open Discussion (15 min)

## Outline

- Background
- ISM/Safety Improvement Project
- Challenges & Critical Success Factors
- What Can you Do to Help?

## Background

- October’ 05 – “Evaluation of ISM at BNL”
- January ‘’06 – ISM Core Team Bi-Weekly Meetings
- February’ 06 – Causal Analyses Completed
- April’ 06 -- Special Operations Council Meeting
- Are the corrective actions appropriate?
- Do the corrective actions address the underlying and root causes?
- Are the target completion dates appropriate?
- May’ 06 – Final Draft (reviewed and approved by Responsible Section Owners)
- May 15th – Policy Council Briefing
- May 18th – Transmit the project plan to BHSO and the Office of ES&H Evaluations (SP-44).

**Notes:**
Throughout the development of the plan the following have reviewed and commented on its content:
DOE-BHSO
BSA Operations Committee
Operations Managers/Department Chairs/Division Managers
McCallum-Turner

## ISM/Safety Improvement Project 

## ISM/Safety Improvement Project 

- Broken Down into Eight Functional Areas
- Feedback & Improvement
- Work Planning & Control
- Documentation Initiatives
- Communication & Involvement
- Arc Flash Type B Incident
- Ongoing Corrective Action Plans
- Evaluation of ISM Recommendations
- Project Management & Support

## ISM/Safety Improvement Project Major Activities

**Work Planning and Control (WP&C)**
- Creating a culture of “All Work is Planned” – includes “skill-of-the-worker”, JRA/FRA integration, pre & post job briefs, and improving processes for considering multiple hazards and their interaction.
- Clarifying the Building Manager Role in WP&C
- Work Planning Processes for Job Change Control *(Addressing “Scope Creep”)*
- Integrating Human Performance Factors Principles into WP&C Requirements
- Upgrading Work Control Manager/Coordinator Training & Qualifications
- Work Control Manager/Coordinator Training Program

## ISM/Safety Improvement Project Major Activities

**10 CFR 851: Worker Safety & Health Program**
- Performance of Gap Analyses
- Development of a Field Validation Criterion – includes field validation recording and reporting, and performance of an OSHA Wall-to-Wall Assessment
- Investigation/Causal Analyses and Corrective Actions to address non-compliances

## ISM/Safety Improvement Project

- Project Plan is fully responsive to several significant reviews (over the past 3 years) focused on the Laboratory’s ISM Program
- Tracked through Assessment Tracking System (2944)
- Monthly project updates posted on the ISM Web-Site (_[http://www.bnl.gov/qmo/ISM.asp](http://www.bnl.gov/qmo/ISM.asp)__)_
- Periodic ISM POC meetings

**Notes:**
There were a number of findings that were not addressed or were recurring issues

At a minimum the report will contain
Current project status (e.g., cost, schedule variance, percent complete
Future status –what is expected to happen during the next month
Status of high priority & and/or critical activities
Risk Assessment – any risk identified that highlight potential project failure
Status of any changes to project activities and/or objectives
Lessons Learned -  information relevant to other projects

## Challenges 

- Comprehensive ISM/Safety Improvement Project Plan
- 160 Action Items *(many of which are underway)*
- Contributed Resource Commitment
- Inter-relationship of institutional, facility, and activity level ISM application (JRAs/FRAs, Worker Safety & Health Rule, EMS, QA)
- Willingness to make change

**Notes:**
Senior Leadership – 
Encourage line management to conduct (take five minutes) pre-job briefings
Instill or communicate Zero Injury is attainable
Reinforcing expectations for workers to respond appropriately when work scope changes
General Electric folks talked about at the DOE ISM Champions meeting – Don’t just park  in the same spot (the one that has your name on it), park in the back of the facility/building walk through spaces you don’t normally walk through, interact with staff, possibly discuss issues and safety concerns, look at housekeeping and organization.
Contributed Resources – 
Resources are limited.  Implementation of the project objectives is going to require a great deal of contributed resources and teamwork from departments and divisions (Work control managers, coordinators, building managers, safety and health professionals, etc.).  Resources will be called upon to review and revise existing BNL processes and methodologies.
Communication of Expectations – Someone from your organization to review the plan and provide periodic status reviews.
Come in with an open mind, willingness to make change/improvements for the benefit of the Laboratory not just individual organizations.

## Critical Success Factors ....How are we going to achieve success?

- Dedicated Teams (Contributed Resources)
- Work Control Coordinators/Managers
- Safety and Health Service Representatives
- ES&H Coordinators
- Collaboration
- Communication

## What Can you do to help?

- Inform your Department Chairs, Division Managers and Line Management of the importance of this project.
- Inform staff & workers that they may be called on to help improve WP&C processes.
- ISM POC review the project plan & provide periodic updates to your Management.  _[http://www.bnl.gov/qmo/ISM.asp](http://www.bnl.gov/qmo/ISM.asp)__ _
- Come in with an open mind, and willingness to make change/improvements.
- Provide ISM General Awareness training at Safety, Toolbox or plan of the day meetings.

## What Can you do to help?

**Human Performance Leadership Practices**
- Provide coaching, reinforcing, and counseling to promote a clear vision of safety’s part in experimental/work performance, values, attitudes and beliefs.
- Promote open communication, trust, teamwork and continuous improvement.
- Facilitate open communication – respect, fairness, and honesty among groups and individuals are prerequisites
- Reinforce desired jobsite behaviors

## Working Together We Can Do This!

**Notes:**
Your thoughts?
Significant issues?
What can I be done to make implementation easier?