# Presentation: 118079

**Intelligent Mail Barcodes**
**Mail Preparation**

- MTAC November 8, 2007

## Intelligent Mail® Barcodes

## Creating Visibility

**Unique IDs allow tracking of “nested” pieces    as they are containerized**

**Unique Container Barcode **

**Unique Mailpiece Barcode**** **

**Unique Tray Barcode **

**Creating Visibility**

## For Letters and Flats
Height-modulated barcode 
Uses 4-state symbology:
Ascender, Descender, Tracker, and Full bar 
Key Specification Tolerances
Overall barcode length between 2.667 and 3.225 inches
Overall barcode height between 0.125 and 0.165 inch
Vertical barcode clear zone at least 0.028 inch

Other physical characteristics are same as POSTNET

- Height-modulated barcode
- Uses 4-state symbology:
- Ascender, Descender, Tracker, and Full bar
**Key Specification Tolerances**
- Overall barcode length between 2.667 and 3.225 inches
- Overall barcode height between 0.125 and 0.165 inch
- Vertical barcode clear zone at least 0.028 inch
**Other physical characteristics are same as POSTNET**

**Intelligent Mail****®**** Barcode Specifications**

| Attribute | 11-digit POSTNET | 13-digit PLANET | Intelligent Mail Barcode |
| --- | --- | --- | --- |
| Number of bars | 62 | 72 | 65 |
| Horizontal Pitch | 22 ± 2 bars per inch | 22 ± 2 bars per inch | 22 ± 2 bars per inch |

## Intelligent Mail® Barcode Data Construct

- NOTE: See the Intelligent Mail barcode specification and the Technical Resource Guide on OEL indicators

| Barcode ID | Identifies the presort makeup in conjunction with an Optional Endorsement Line -- most users will leave it as “00”. |
| --- | --- |
| Service Type ID: | Identifies special service requests (e.g. OneCode Confirm and/or OneCode ACS) or Mail Class when used for automation rate discount without any services. If no Special Services are requested use: 700 for First-Class mail; 702 for Standard mail; 704 for Periodicals; 706 Bound Printed Matter. |
| Mailer ID | 6-digit or 9-digit number that uniquely identifies the mail owner or mailing agent.  |
| Serial Number | Uniquely identifies the mailpiece or mailing.
 |
| ZIP Code: | For routing, must contain a proper ZIP Code to obtain the automation rate discount. |

## Resources

- Rapid Information Bulletin Board System: http://ribbs.usps.gov/OneCodeSolution/
- Intelligent Mail Barcode for letters and flats
- Encoder Software, Fonts and Online Decoding Tool
- Intelligent Mail Barcode Specifications
- Technical Resource Guide
- Mailer ID Guidelines
- OneCode Confirm and OneCode ACS Technical Guides
- Domestic Mail Manuals
- USPS Publications

## Intelligent Mail® Tray Label

**Older, Existing Label**

**New, Transitional10/24-digit **
**Intelligent Mail Tray Label**

**Transition Strategy**
**Intelligent Mail****®**** Tray labels and Intelligent Mail ® Tray barcodes**

**Future Label (3-5 years)**

##  24-digit Tray Label Construct

| 24-Digit Encoded Data Elements |  |  |
| --- | --- | --- |
| Barcode Element | Position | Definition |
| ZIP Code | 1–5 | Identifies the tray or sack’s destination in accordance with the USPS DMM |
| Content Identifier Number (CIN) | 6–8 | Describes the contents of the tray or sack based in accordance with the USPS DMM |
| Label Source | 9 | The value ‘1’ is used for Automation Compatible, Barcoded, and Machinable Mail
The value ’7’ is used for all other mail |
| Mailer ID (MID)* | 10–18 | A six-digit or nine-digit USPS assigned ID used to uniquely identify the preparer of the tray or sack |
| Serial Number*  | 19–23 | A unique five-digit number for each tray or sack |
| Label Type | 24 | “1” when used with a six-digit MID and “8” when used with a nine-digit MID   |

- Barcode Symbology: 24-digit: ISS Code 128, subset C

- *Optional Program Field (16–18), a three-digit data field used _only_ in conjunction with a _six-digit_ MID to expand Serial Number Field to eight-digits

## Generating IMTM Tray Labels

**For Intelligent Mail Tray labels:**
- Obtain and follow the specifications available on the Rapid Information Bulletin Board System: http://ribbs.usps.gov/ to create and print labels
- Soon to be available: Use the Web-based Intelligent Mail Customer Label Distribution System (CLDS) to order labels from the Label Printing Center in Topeka
- This system will eventually replace Passport when the “future 24-digit only” tray label is implemented in 3-5 years

## Intelligent Mail® Container Barcode

**The Intelligent Mail® Container Barcode:**
- Is applied on a “Placard” or Pallet Label
- Identifies Mailer
- Establishes a unique “serial number” for each pallet/container
- Associates pallet/container to unique mailing

- Mailer’s Container Label

## Intelligent Mail® Container Barcode Construct

**For Containers:**
- Uses GS1-128 – formerly UCC/EAN 128

## Generating Intelligent Mail Container Labels

**For Intelligent Mail Container Labels:**
- Go to the Rapid Information Bulletin Board System: http://ribbs.usps.gov/ for the Intelligent Mail Container Barcode specifications
- Go to the DMM for the layout instructions of the (pallet/placard) labels

## Mail Preparation

## A Mail Owner who mails 10 million or more pieces annually will be assigned a 6-Digit MID with a maximum of one MID per 10 million pieces in annual mail volume.
A Mail Owner who mails less than 10 million annually will be assigned a 9-Digit MID with a maximum of one 9-digit MID per 1 million pieces in annual mail volume. 
A Mailing Agent at a location which mails 10 million or more mailpieces annually will be assigned one 6-Digit MID with a maximum of 1 MID per 10 million pieces per mailing location.   
A Mailing Agent at a location which mails less than 10 million pieces annually will be assigned one 9-Digit MID with a maximum of 1 MID per 1 million pieces per mailing location. 

**A Mail Owner who mails less than 10 million annually will be assigned a 9-Digit MID with a maximum of one 9-digit MID per 1 million pieces in annual mail volume. **
**A Mailing Agent at a location which mails 10 million or more mailpieces annually will be assigned one 6-Digit MID with a maximum of 1 MID per 10 million pieces per mailing location.   **
**A Mailing Agent at a location which mails less than 10 million pieces annually will be assigned one 9-Digit MID with a maximum of 1 MID per 1 million pieces per mailing location. **

**Mailer ID**

- Mail Owners and Mailing Agents will be assigned either a 6-digit or 9-digit Mailer ID based on volume.

**Unique Serial Number**

**9/6N**

**Routing ZIP**

**11N**

**Service Type**

**3N**

**Mailer  ID**

**6/9N**

**Barcode ID**

**2N**

## Unique Identification

- Unique Number on Each Mailpiece

- All pieces have the same mailing number

**Unique ****Mailpiece**** ID**

**INTELLIGENT MAIL BARCODE**

**Unique**** ****Handling**** ****Unit**

**INTELLIGENT MAIL BARCODE**

-  Similar to current Delivery Point ZIP

- Delivery Point ZIP

**000000**

- Delivery Point ZIP

**INTELLIGENT MAIL BARCODE**

**POSTNET BARCODE**

**Unique Serial Number**

**9/6N**

**Routing ZIP**

**11N**

**Service Type**

**3N**

**Mailer  ID**

**6/9N**

**Barcode ID**

**2N**

**Unique**** ****Mailing**** ID**

**INTELLIGENT MAIL BARCODE**

- Unique Number on Each Tray, Sack, Tub, Bundle

- Delivery Point ZIP

- Delivery Point ZIP

- Delivery Point ZIP

- Delivery Point ZIP

## Intelligent Mail® Barcode with a Unique ID on every mailpiece in the mailing with electronic documentation
Intelligent Mail® Barcode with same ID on all pieces unique for a bundle, tray, sack or tub with electronic documentation
Intelligent Mail® Barcode with same ID on all pieces unique for a mailing with electronic postage statement

**Intelligent Mail® Barcode with same ID on all pieces unique for a bundle, tray, sack or tub with electronic documentation**
**Intelligent Mail® Barcode with same ID on all pieces unique for a mailing with electronic postage statement**

**Mail Preparation**

- Mail Preparation Requirements

## Mailers apply an Intelligent Mail® barcode with a Unique Mailpiece ID for each piece in the mailing
Mailers submit electronic documentation with mailpiece, handling unit and container nesting information
Electronic Documentation submission via Mail.dat or Web Services

**Mailers submit electronic documentation with mailpiece, handling unit and container nesting information**
**Electronic Documentation submission via Mail.dat or Web Services**

**Mail Preparation**

**Intelligent Mail® Barcode with a Unique ID on every mailpiece in the mailing with electronic documentation**

**Unique ****Mailpiece**** ID**

- Delivery Point ZIP

## Mailers apply the same Intelligent Mail® barcode on all pieces in each Bundle, Tray, Sack or Tub. 
Mailers submit electronic documentation with handling unit and container nesting information
Aggregate piece data by Handling Unit
Electronic Documentation submission via Mail.dat or Web Services

**Mailers submit electronic documentation with handling unit and container nesting information**
**Aggregate piece data by Handling Unit**
**Electronic Documentation submission via Mail.dat or Web Services**

**Mail Preparation**

**Intelligent Mail® Barcode with same ID on all pieces unique for a bundle, tray, sack or tub with electronic documentation**

**Unique ****Handling Unit**** ID**

- Delivery Point ZIP

## Mail Preparation

**Mail Preparation**

**Intelligent Mail® Barcode with same ID on all pieces unique for a mailing with electronic postage statement**

**For Mailings <10,000 with postage affixed to each piece at the correct rate or if each piece is of identical weight and the pieces are separated by rate**
**This option is for a mailing presented on a single postage statement, accepted, and inducted on the same day and at the same time in it’s entirety.**
**Mailers apply an Intelligent Mail® barcode with same ID on mailpieces in a mailing**
**Electronic Postage Statement Submission via Postage Statement Wizard, Web Services or Mail.dat**

**Unique ****Mailing**** ID**

- Delivery Point ZIP

## Intelligent Mail Documentation

**Intelligent Mail Barcode**

**Tray**

**Tray**

**Pallet**

**Pieces**

**Pieces**

**Intelligent Mail**
** ****Tray Barcode**

**Intelligent Mail**
**Pallet Barcode**

***Customer***
***System***

***PostalOne!***
**System**

**Electronic Mailing Information**
**Mail.dat**
**Web Services**
**Postage Statement Wizard**

**Notes:**
Let’s look at what the Intelligent Mail barcode can do for your business, today.
The top mailpiece image is probably very familiar to most of you. The POSTNET barcode (bottom barcode), encodes the destination ZIP Code for delivery information. Additional barcodes or endorsements are required for tracking and other services. The PLANET Code applied above the address is for tracking, using today’s CONFIRM® Service, and there is text Keyline data for Address Change Service.
The second envelope uses the new Intelligent Mail® barcode for letters and flats. It combines all the information into a single barcode.
Today, your business can apply the Intelligent Mail® barcode on letters and flats and use them for: OneCode ACSTM for Address Change Services; OneCode ConfirmTM for tracking and, they are acceptable for automation discounts with or without services – (as long as mailings meet the automation discount requirements).  
We are very excited by the opportunities and benefits that we see from this new barcode so, in 2009, we are requiring mailers to use it to receive automation discounts. (CLICK) 

- _Domestic postage statements_ typed into the PSW tool
-  First-Class Mail® & Priority Mail® – PS Form 3600
-  Periodicals - PS Form 3541
-  Standard Mail® - PS Form 3602
-  Package Services - PS Form 3605
-  Provide Mailing ID or Mailpiece ID Range (new)

**Postage Statement Wizard®**

- Postage statements generated from Mail.dat®
** **First-Class & Priority Mail - PS Form 3600
-  Periodicals - PS Form 3541
-  Standard Mail - PS Form 3602
-  Package Services - PS Form 3605
-  Supporting documentation generated:
-  Qualification Report
-  Customer Mail Report
-  Summary ZIP Destination Report
-  Postage Summary Report

**Mail.dat®**

## CSM provides information about trays and pallets
CQT and PQT provide additional tray, bundle details
PDR or ADIS (XML) provide piece detail information

- CQT and PQT provide additional tray, bundle details
- PDR or ADIS (XML) provide piece detail information

**Container Summary **
**(CSM)**

**Container Quantity **
**(CQT)**

**Package Quantity **
**(PQT)**

**Piece Detail **
**(PDR)**

**ADIS**

- _Mailers Provide_
- Mail Makeup
- Address Information
- Piece Counts
- Logical Tray Counts
- Pallet Counts
- Entry Location & Schedule
- Weight

**Mail.dat®**

## Postage statements submitted  

- Postage statements submitted
** **First-Class & Priority Mail - PS Form 3600
-  Periodicals - PS Form 3541
-  Standard Mail - PS Form 3602
-  Package Services - PS Form 3605
-  Supporting documentation submitted
-  Qualification Report

**Web Services**

- Web Services uses XML to create mailing information

## Postage Web Services
Create Mailing Group
Submit Postage Statement
Submit Qualification Report
Create Content
Create Content Detail
Submit Plant Verified Drop Shipment
Forecasting (new)
Forecast Create/Update/Cancel
Intelligent Mail Barcode Details (new)
Single Piece Level Detail
Batch Piece Level Detail
Tray Level Detail
Container Level Detail

**Web Services**

**Postage Web Services**
**Create Mailing Group**
**Submit Postage Statement**
**Submit Qualification Report**
**Create Content**
**Create Content Detail**
**Submit Plant Verified Drop Shipment**
**Forecasting (new)**
**Forecast Create/Update/Cancel**
**Intelligent Mail Barcode Details (new)**
**Single Piece Level Detail**
**Batch Piece Level Detail**
**Tray Level Detail**
**Container Level Detail**

**Scheduling**
**Delivery Appointment Inquiry**
**Delivery Appointment Create/ Update/Cancel**
**Delivery Appointment Content Create/Update/Cancel**
**Delivery Appointment Shell Create/Update/Cancel**
**Content Query Request**
**Origin Entry Create/Update/ Cancel (new)**

## To sign-up for PostalOne!, contact your local Business Mail Entry Office or contact the PostalOne! Help Desk at 800.522.9085.

- To sign-up for *PostalOne!*, contact your local Business Mail Entry Office or contact the *PostalOne!* Help Desk at 800.522.9085**.**
**Reference Documents can be obtained at the following sites:**
- Additional information on Mail.dat is available at: _[http://](http://www.usps.com/postalone/guides.htm)__[www.usps.com/postalone/guides.htm](http://www.usps.com/postalone/guides.htm)_
- Additional information on Web Services is available at: _[http://www.usps.com/postalone/guides.htm](http://www.usps.com/postalone/guides.htm)_
- Additional information on the Postage Statement Wizard will be available at: **http://www.usps.com/postalone/guides.htm**
- Additional information on IDEAlliance is available at:
**  ****http://www.idealliance.org**** ****	****  **

***P******ostal******O******ne!®***** Sign-Up**** **

## Vision

**Electronic**** ****Mailing **
**Information**

**Electronic **
**Centralized **
**Payment**

**Scan at**
**Entry**** ****Start-the-Clock**

**Electronic **
**Advance**** ****Notification**

**In-Process Scans**
**“****Stop-the-Clock”**
**Automated mail quality checks**

**Service Performance Visibility**