# Presentation: 021587

## 2006 Partnership Conference

- March 28-30, 2006
**DFW HYATT ****REGENCY**
**International Parkway ****DFW Airport Phone**** (972) 453 1234****   **

## Conference Philosophy
Conference Planner/Contractor
Agenda
Duties & descriptions
Questions / Answers

- Conference Planner/Contractor
- Agenda
- Duties & descriptions
- Questions / Answers

- Todays Topics

## CONFERENCE PHILOSOPHY

- Major event for our sponsors
- Maximum Division attendance
- No scheduled leave
- We all WORK at the conference
- Don’t smooze during sessions

## ASBA CONFERENCE PLANNER/ CONTRACTOR

- Why did we need a contractor?
- We can’t handle the money
- Size of the conference
- Handling Registration, Handouts, Name tags, AV, mailing list updates, basic logistics
- How does ASBA get paid?
- Contractor Complaints
- _[http://www.netdevonline.com/asba/events.asp](http://www.netdevonline.com/asba/events.asp)_

## Hotel Directions

**From the Dallas / Fort Worth Metroplex:**Follow signs to DFW Airport, enter through the Toll Plaza to International Parkway, exit Terminal C, Hyatt Regency Hotel. The hotel entrance is on the right, directly across from Terminal C, Gates 26-39.

*Hotel Directions*

## AGENDA

- How is agenda developed?
- Why does it change so much?
- What’s the latest agenda?
- I have an agenda idea! What now?

## AgendaTuesday, March 28

- 11:30 Golf Scramble -Bridlewood CC     	–Division golf policy
- Afternoon -Exhibitors Set Up
- 5:00 –8:00 Welcome Reception

## Agenda 3/29 Morning

**8:30 - 9:15**		**National Update  K****ate Lang **
**9:15 – 9:45****	****	****BREAK**  **(Film Makers Hall)**
-  **9:45 - 10:15****	**	**Airports Division Performance Plan Review** **Kelvin**
-  **10:15 – 10:45 ****	****Making System Focused Decisions Cameron**
**10:45 – 11:15****	****National Disaster and Crisis Response Procedures Joe & Bob White**
**11:15-11:30****	****	****Freshen Up Break**
**11:30-1:00****	****	****Luncheon with Sam Gemar**

- 7:30- 8:30 Continental Breakfast (Film Makers)

## ASSIGNMENTS  3/29 Morning

- Ushers:  Paul Blackford, Susan Johnson, Glenn Boles
- Microphone holders:  Tim Tandy, Rick Compton
- Slide projector:  Mike Retz
- Photographers  --Daniel Bedinger and Cindy Vaughn
- IOU notes—Joy Porter

## ASSIGNMENTS  3/29 Morning

- Ushers:  Ron Hess, Lance Key, Marcelino Sanchez
- Microphone holders:  Sarah Conner and Cedric Taylor
- Slide projector:  Mike Retz
- Photographers  --Daniel Bedinger and Cindy Vaughn
- IOU notes—Dina Mekahil*

*7:30- 8:30 Continental Breakfast **(Film Makers)*

**8:15 – 9:05** **Planning from All Perspectives Panel, ****Kelvin Moderator**
**9:05 – 9:55  Industry Perspectives, Cameron Moderator **

**10:25-10:50 ****FAA Airports Organization International Activities in Latin America: ICAO Airports Certification Program****, Guillermo Felix and Guillermo Villalobos**
**10:50-11:15  The New ATO, Nancy Kort**
**11:15-11:30  Freshen Up Break**
**11:30-1:00   Awards Luncheon**

## Breakouts Sessions 3-29Airport Safety -Wildcatters Room

- 1:00-1:45  Facilitator, Washington; IOUs, Dougherty; 			Usher, Taylor;   AV Netherton
- 1:50-2:35 Facilitator Kirkendoll; AV /IOUs, Taylor; Usher, 		Netheron
- 3:00-3:45 Facilitator, Kirkendoll; IOUs,  Dougherty; Usher, Mitchell;
- 		AV, Netherton
- 3:50-4:35 Facilitator, Kirkendoll; IOUs, Mitchell; Usher, Dougherty;
- 		AV, Taylor

## Breakouts Sessions 3-29Planning/Finance- Hobby Room

- 1:00-1:45  Facilitator, Bryan; IOUs, Roberts; Usher, Wade; 		AV, Mekhail
- 1:50-2:35  Facilitator, Bryan; IOUs, Roberts; Usher Wade
- 			AV, Conner
- 3:00-3:45  Facilitator,  Bryan; IOUs, Roberts; Usher 			Mekhail; AV Key
- 3:50-4:35  Facilitator, McMath; Usher, Blackford; AV/IOUs Porter

## Breakouts Sessions 3-29Engineering -Cattle Barons Room

- 1:00-1:45 Facilitator,  Hess; IOUs, Burns; Usher, Gurule; 			AV, Hellen
- 1:50-2:35 Facilitator,  Hess; IOUs, Burns; Usher, Gurule; 			AV, Hellen
- 3:00-3:45 Facilitator,  Hess; IOUs, Burns; Usher, Gurule; 			AV, Hellen
- 3:50-4:35  Facilitator,  Nicely; IOUs,  Sanchez; Usher, 			Villalobos; AV Compton

## Breakouts Sessions 3-29GA--Developers Room 

- 1:00-1:45  Facilitator, Agnew; IOUs,  Tandy; Usher, Boles; 		AV, Clark
- 1:50-2:35  Facilitator, Agnew; IOUs,  Tandy; Usher, Davis; 		AV, Guttery
- 3:00-3:45  Facilitator, Agnew; AV/IOUs,  Davis; Usher, Harris;
- 3:50-4:35 Facilitator, Velayos; AV/IOUs,  Davis; Usher, Harris;

## Breakouts Sessions 3-29NAVAIDS --Johnsson Room 

- 1:00-1:45  Facilitator,  Spriggs; IOUs, Chambers; Usher, Compton; AV, Porter
- 1:50-2:35 Facilitator,  Spriggs; IOUs, Key; Usher, Compton; AV,  Porter
- 3:00-3:45 Facilitator,  Spriggs; IOUs, Sanchez; Usher,   Tandy; AV,  Blackford
- 3:50-4:35  Facilitator,  Spriggs; IOUs, Bell; Usher, Saupp; AV, Pierre

## Breakouts Sessions 3-29Other- Carter Room 

- 1:00-1:45  Facilitator, Nicely; IOUs, Conner; Usher, Bell; 	AV, Pierre
- 1:50-2:35Facilitator, Nicely; IOUs/AV,Villalobos; Usher, 	Bell
- 3:00-3:45  Facilitator, Washington; IOUs, Johnson; Usher, Pierre; AV, Bell
- 3:50-4:35  Facilitator, Agnew; IOUs, Guttery; Usher, Burns; AV, Chambers

## Agenda 3/30 Morning

*Agenda 3/30 Morning*
*7:30- 8:30 Continental Breakfast **(Film Makers)*

- Ushers:  Paul Blackford, Susan Johnson, Glenn Boles, Dave Hellen
- Microphone holders:  Tim Tandy, Betty Davis
- Slide projector:  Mike Retz
- Photographers  --Daniel Bedinger and Cindy Vaughn
- IOU notes—Joy Porter

## Breakouts Sessions 3-30Airport Safety -Wildcatters Room

- 1:00-1:45 Facilitator, Washington; IOUs, Johnson; Usher, Taylor; AV, Wade
- 1:50-2:35 Facilitator, Kirkendoll; IOUs, Netherton; Usher, Taylor; AV, Dougherty
- 3:00-3:45  **Texas ADO Listening Session- **Facilitator Nicely, IOUs Villalobos; Usher,  Blackford
- 3

## Breakouts Sessions 3-29Planning/Finance- Hobby Room

- 1:00-1:45  Facilitator, Guttery ; IOUs, Roberts; Usher, Key; AV, Villalobos
- 1:50-2:35 Facilitator, Bryan ; IOUs, Roberts; Usher, Wade; AV, Mekhail
- 3:00-3:45 **LA/NM ADO Listening Session- **Facilitator Spriggs, IOUs, Davis; Usher, Saupp

## Breakouts Sessions 3-29Engineering -Cattle Barons Room

- 1:00-1:45  Facilitator,  Hess; IOUs, Pierre; Usher, Bell; 			AV, Hellen
- 1:50-2:35 Facilitator,  Hess; IOUs, Bell; Usher, Pierre; 			AV, Vaught
- 3:00-3:45 **AR/OK ADO Listening Session- **Facilitator Agnew, IOUs, Burns; Usher, Hellen

## Breakouts Sessions 3-29GA--Developers Room 

- 1:00-1:45  Facilitator, Harris; IOUs, Velalobos; Usher, Compton; AV, Pierre
- 1:50-2:35 Facilitator, Compton & Chambers; IOUs, Saupp; Usher, Boles; AV, Clark

## Breakouts Sessions 3-29NAVAIDS --Johnsson Room 

- 1:00-1:45  Facilitator, Nicely; IOUs, Davis; Usher, Gurule; AV, Dougherty
- 1:50-2:35  Facilitator, Washington; IOUs, Burns; Usher, Velayos; AV, Harris

## Breakouts Sessions 3-29Other- Carter Room 

- 1:00-1:45  Facilitator, Kirkendoll; IOUs, McMath; Usher, Tandy; AV, Porter
- 1:50-2:35  Facilitator, Agnew; IOUs, McMath; Usher, Tandy; AV, Porter

## General Duties Q/A’s YOU ARE RESPONSIBLE FOR COVERAGE.

-   Duties stay with the session even if topic and speaker change. **YOU ARE RESPONSIBLE FOR COVERAGE.**
-   But, I don’t want to do my assignment!**YOU ARE RESPONSIBLE.**
- We don’t need both an IOU and AV person. **YOU ARE RESPONSIBLE. **

## Speaker Responsibilities

- Bios/ brief summary NOW
- Handouts to Faye NLT 3-23
- PP Presentations to Faye NLT 3-27
- Be Professional – be on-time, keep the program on time, be prepared, have readable slides
- Our people get the best evaluations!

## Facilitator Responsibilities

- Start/end the session ON TIME!
- Get speaker bio in advance
- Introduce speaker
- Keep it on time and on track
- Direct questions
- Thank the speakers
- Know if your session repeats and when

## Usher Responsibilities

- Announce the session
- Keep the doors from slamming
- Direct people to empty seats
- Make sure speaker can be heard
- Collect evaluations at end
- Get assistance if something goes wrong (bulb, too few seats, etc.)

## Scribe

- Keep track of any IOU’s
- Note-taking is not necessary
- Do a head count for each session
- Email the numbers and send the IOUs to the speaker and Faye within 5 days

## Audio Visual Person

- Run the slide projector for the speaker

## Microphone

- 3 in the general session
- Position yourselves for coverage
- Be ready
- Scurry to the questioner

## Photographer

- Pictures go to newsletter, media, and sponsors
- Practice with the cameras before hand
- Focus on the stakeholders
- Capture each speaker
- Save pictures on the Z drive after the conference

## Other Issues

- Put your cell phones on silent
- Awards Luncheon
- Lots of unknowns with the contractor
- Be ready to help out when needed