# Presentation: 204665

## IAS Overview

- Presented by**Ruby Harvey, Acting Chief**
**Procurement Systems Division**

## Agenda

- What Is IAS?
- IAS Standard Procurement Process
- IAS Opportunities
- IAS Implementation Timeline
- Agency PRCH Shutdown Timeline
- IAS Transaction Overview
- Fiscal Year-End Preparations

- Office of the Chief Financial Officer

## What Is IAS?

- IAS stands for the _**I**_ntegrated _**A**_cquisition _**S**_ystem
- Provides a Web-based COTS (commercial-off-the-shelf) e-procurement and contract management tool
- Replaces legacy systems across the Department and will be deployed at all agencies with procurement authority
- Provides USDA with a corporate administrative system offering:
- Enterprise Business Process Standardization
- Electronic requisitioning through payment and contract close-out
- Interfaces to FFIS and FPDS-NG
- Potential future interfaces to CPAIS and other administrative systems

- Office of the Chief Financial Officer

## IAS Provides a Standard Department-Wide Business Process

- IAS supports the FAR and the USDA end-to-end buying process, and is the front-end point of entry for financial transactions
- Allows for agency-specific settings within these broad parameters

**IQ to FFIS**

**IO to FFIS**

**IC to FFIS**

**IV to FFIS**

- Office of the Chief Financial Officer

## IAS Provides Opportunities for Agencies to Evaluate Operations

- Enforces business rules and policy that change current ways of doing business
- Procurement, program and finance users in the same system
- Commitment accounting provides for improved financial management
- Commitment accounting ensures that funds are there when a Contracting Officer initiates a purchase
- Three-way matching enforces better business practices
- Provides opportunities to improve intra-Agency practices
- Establish or improve relationships with program, technical or other administrative teams within and external to agency
- COs gain a better understanding of customers, and requisitioners gain a better understanding of the buying process

- Office of the Chief Financial Officer

## IAS will be 80% Implemented in FY05

- Four Agencies have been fully implemented
- RD
- FNS
- FSIS
- NRCS
- Four agency implementations are underway
- Forest Service (3 of 4 waves complete)
- Departmental Administration Staff Offices
- FSA
- OIG
- APB is currently using both IAS and FFIS for invoice entry
- For each agency, PRCH shuts down for NEW transactions on the IAS Go-Live date

- Office of the Chief Financial Officer

## IAS Agency Implementation Timeline

- Office of the Chief Financial Officer

## For Agencies, PRCH is fully restricted 6 months after the IAS  Go-Live date

| Agency | IAS ‘Go Live’ | PRCH fully restricted | Complete |
| --- | --- | --- | --- |
| RD, FNS, FSIS, NRCS | 10/4/2004 | 3/30/2005 | 	 |
| FS – 1 | 2/22/2005 | 8/22/2005 | 	 |
| FS -  2 | 3/22/2005 | 9/22/2005 |  |
| FS – 3 | 4/12/2005 | 10/22/2005 |  |
| FS -  4 | 5/24/2005 | 11/24/2005 |  |
| DASO | 6/30/2005 | 12/30/2005 |  |
| FSA | 7/25/2005 | 1/25/2006 |  |
| OIG | 8/25/2005 | 2/24/2006 |  |
| APHIS* | 3/10/2006 | 9/24/2006 |  |
| ARS* | 6/5/2006 | 12/5/2006 |  |

**APHIS and ARS dates are subject to change*

- Office of the Chief Financial Officer

## IAS Transactions Are Increasing as Agencies Come On-Line

*As of 4/11/2005*

- Office of the Chief Financial Officer

## Fiscal Year-End Preparation

- Fiscal Year-End procedures and policy for procurement-related transactions are being developed jointly by OPPM and OCFO
- IAS has the capability to send real-time transactions through September 30, 2005
- Requirements for systems details (procedures and reports) are being developed
- The overall year-end close process and resulting policy is being defined
- PSD has solicited input from the agencies regarding outstanding year-end questions

- Office of the Chief Financial Officer

## Questions?

- Office of the Chief Financial Officer