# Presentation: 173906

## BNL Environmental Management SystemUpcoming Assessments

**S. L. K. Briggs**
- Presentation to BNL Extended Operations Council, 5/23/00

## Presentation

_**Purpose:**_
- 	Provide schedule for upcoming EMS Assessments and overview of what managers need to know
**Internal EMS Self-Assessments**
**Contract Required Assessments**
**ISO 14001 Registration Audits**
**Self Declaration Audits**
**EPA/DOE Year 3 EMS Audit**
**Manager Preparations for Assessments**

## EMS Assessment Time Line

**FACILITY REGISTRATION: **
**- Magnet Division**
**- Waste Management Division**
**- Reactor Operations Division**
**- Environmental Restoration Division**
**- Collider Accelerator Department**
**- Brookhaven Linear Isotope Producer**

## EMS Assessments 

**Annual Internal EMS audit required by ISO 14001**
- conducted 4/00 - 5/00 with assistance from consultant
**DOE/BSA Contract Requirements:**
- Achieve ISO Registration for select facilities
- Self Declare Conformance to ISO 14001 for balance of Laboratory
- Requirements satisfied by:
- ISO Registration Audits
- I/O Office Assessment
**DOE/EPA Memorandum of Agreement **
- Five annual audits, starting in CY98
- Third Audit, CY00, sitewide audit conducted by independent auditors
- Using ISO registration audits to satisfy part of this requirement

## Internal EMS Assessment Schedule

## ISO Registration Audit

**Organizations to be Audited:**
- C-A Dept       			- Magnet Division
- BLIP				- HFBR/BMRR
- WMD				- ERD
*ESHQ, DO, CIGPA, FO Directorate (labwide support functions)*
**Desk Audit: ****	****	****	****7/11 - 7/12/00**
- (offsite) review of all EMS related program description documents & procedures
**Onsite Readiness Review: ****	****7/24 - 7/26/00**
- in-depth review of key elements: Environmental aspects (hazards), goals, plans to achieve goals, regulatory requirements, EMS Audit, and Management Review
**Registration Audit: ****	****	****8/14 - 8/18/00**
- (onsite) audit of remaining EMS elements, field verification of implementation (through sampling), and worker interviews to test awareness

***Goal is to obtain Registration before 9/30/00 and achieve“Excellent” rating on contract performance measure***

## Self Declaration Audit

_**Purpose:**_**  ****	****	****     to “self declare conformance” to the ISO 14001 requirements**
**Performed by Independent Oversight Office**
- trained Lead EMS Auditors and Internal EMS Auditors
- DOE-BHG observers

_**Facilities/Date:**_
- HENP Directorate: 7/19 - 7/20/00
- BES Directorate: 7/24 - 7/25/00
- EENS Directorate: 8/7 - 8/8/00
- FO Directorate: 8/1 - 8/2/00
- CIGPA Directorate:  7/21/00
- FA Directorate: 7/26 - 7/27/00
- LS Directorate: 8/3-/8/4/00
- Directors Office: 7/21/00
- ESHQ Directorate 7/28, 7/31/00

***Goal is to correct any issues by 8/30/00, and achieve “Outstanding” rating on contract performance measure***

## DOE/EPA MOA Year 3 EMS Audit

**Independent audit of Labwide implementation of ISO 14001 **
**Phase I: EPA/DOE observe registration audits**
**Phase II: BNL’s  ISO Registrar will conduct a “verification” audit**
- confirm that each organization’s program conforms to ISO 14001 requirements and evaluate degree of implementation
**Desk Audit:** starts 9/26/00
**Verification Audit:** 10/23-27/00
**Facilities:**
- HENP Directorate			BES Directorate
- EENS Directorate			FO Directorate
- CIGPA Directorate/Directors Office 	FA Directorate
- LS Directorate			ESHQ Directorate

## Know 5 Commitments in the BNL Environmental Stewardship Policy
and how they apply to the work that you do

**and how they apply to the work that you do**

***Next - Generation***
**Environmental**
**Management **
**System**

**EMS Assessments: Preparations**

***BSA’s ***
***Environmental ***
***Commitments***

***P******2******C******4***

## Know your Organization’s “Environmental Objectives and Targets”...
Flow down from Laboratory Critical Outcomes, Objectives, Performance Measures (CO/O/PM)
Based on BNL Policy Commitments
Compliance with Environmental requirements
Implementation of Pollution Prevention Initiatives
Other organizational specific: community outreach, cleanup, etc
...and your action plans to achieve your objectives
also linked to Laboratory CO/O/PM
implement corrective actions identified during Process Evaluation Project
evaluate and implement pollution prevention opportunity
assigns responsibility, resources, and milestones
documented as “Environmental Management Program Plan”

- Flow down from Laboratory Critical Outcomes, Objectives, Performance Measures (CO/O/PM)
- Based on BNL Policy Commitments
- Compliance with Environmental requirements
- Implementation of Pollution Prevention Initiatives
- Other organizational specific: community outreach, cleanup, etc
**...****and your action plans to achieve your objectives**
- also linked to Laboratory CO/O/PM
- implement corrective actions identified during Process Evaluation Project
- evaluate and implement pollution prevention opportunity
- assigns responsibility, resources, and milestones
- documented as “Environmental Management Program Plan”

**EMS Assessments: Preparations**

## Know your Management Rep on EMS
responsible for coordinating EMS implementation and reporting progress and performance to management

Know your Environmental Responsibilities (R2A2)
Comply with Laboratory policies, standards, and procedures, and regulatory requirements.
Maintain awareness of environmental impact of work, and apply pollution prevention and waste minimization techniques.
Identify potential hazards, environmental concerns, and unsafe conditions or practices in work or at work site, and implement or suggest controls to minimize risk.
Respond to emergency situations, alarms, or occurrence in an appropriate manner.

Know how Environmental issues are communicated within your organization, and with stakeholders

- responsible for coordinating EMS implementation and reporting progress and performance to management
**Know your Environmental Responsibilities (R2A2)**
- Comply with Laboratory policies, standards, and procedures, and regulatory requirements.
- Maintain awareness of environmental impact of work, and apply pollution prevention and waste minimization techniques.
- Identify potential hazards, environmental concerns, and unsafe conditions or practices in work or at work site, and implement or suggest controls to minimize risk.
- Respond to emergency situations, alarms, or occurrence in an appropriate manner.
**Know how Environmental issues are communicated within your organization, and with stakeholders**

**EMS Assessments: Preparations**

## Know about your EMS Audits
included in your Self Assessment Plan
annual EMS Audit
regulatory compliance audits 
via Tier I inspections, with Environmental Compliance Representative
method to track corrective actions to closure
Participate in your Management Review
holistic review of environmental programs and performance (~ IAP Self-evaluation process)
senior manager involvement is a requirement
role is to judge the effectiveness, suitability, and adequacy of their EMS

- included in your Self Assessment Plan
- annual EMS Audit
- regulatory compliance audits
- via Tier I inspections, with Environmental Compliance Representative
- method to track corrective actions to closure
**Participate in your Management Review**
- holistic review of environmental programs and performance (~ IAP Self-evaluation process)
- senior manager involvement is a requirement
- role is to judge the effectiveness, suitability, and adequacy of their EMS

**EMS Assessments: Preparations**

## EMS Implementation Teams have been busy
programs/procedures are nearing completion
self assessments identifying items that need correction
effort needed to communicate down through line organizations

Continued management support needed to
minimize competing priorities for EMS team members
complete implementation on schedule
communicate commitment to Environmental Improvements
successfully pass upcoming audits

- programs/procedures are nearing completion
- self assessments identifying items that need correction
- effort needed to communicate down through line organizations
**Continued management support needed to**
- minimize competing priorities for EMS team members
- complete implementation on schedule
- communicate commitment to Environmental Improvements
- successfully pass upcoming audits

**EMS Assessments Summary**