# Presentation: 204684

**February 1, 2006****	****	****	****Washington, DC**

**Agricultural Research Service**** ****(ARS)**
**Deputy Administrator for Management Briefing**

## IAS Overview

- This document contains an overview of the following:
- Introduction to IAS – Glenn Haggstrom
- What is IAS? – Ruby Harvey
- REE Implementation – Tracy Blackburn, Anne Riordan, Larry Cullumber

## 

Introduction to IAS – Glenn Haggstrom

- Introduction to IAS – Glenn Haggstrom

**IAS Overview**

## IAS stands for Integrated Acquisition System
IAS is a web-based COTS (commercial-off-the-shelf) e-procurement and contract management tool
IAS provides USDA with a corporate administrative system offering: 
Enterprise Business Process Standardization
Electronic requisitioning through payment and contract close-out
Interfaces to FFIS and FPDS-NG
Potential future interfaces to property management and other administrative systems
IAS will replace legacy systems across the department and be deployed at all agencies with procurement authority

- IAS is a web-based COTS (commercial-off-the-shelf) e-procurement and contract management tool
- IAS provides USDA with a corporate administrative system offering:
- Enterprise Business Process Standardization
- Electronic requisitioning through payment and contract close-out
- Interfaces to FFIS and FPDS-NG
- Potential future interfaces to property management and other administrative systems
- IAS will replace legacy systems across the department and be deployed at all agencies with procurement authority

**Integrated Acquisition System**

**Notes:**
 Being faithful to the COTS approach – which means that USDA will not modify the baseline application software – places a greater emphasis on change management during the implementation process
 Change management focuses on transitioning business processes to work with the COTS software
Refer folks to the IAS Newsletter which is published on the web site (address provided on slide)

## IAS Goals and Objectives

- Ensure reliable and accurate USDA-wide, procurement-related financial information
- Make the most efficient use of IT investments and comply with the electronic commerce directives and digital Department initiatives
- Support an integrated policy, planning, and budgeting process
- Lower purchasing costs
- Provide a robust security environment that meets or exceeds USDA’s Common Criteria standards
- Reduce program office and administrative burden in the acquisition management process
- Automate tracking system for requisition approvals and contract writing and review
- Provide a platform for advanced future acquisition management business processes

## IAS Supports E-Gov Initiatives

- IAS is consistent with e-Government legislation and is a Top 5 Smart Choice e-Government Initiative
- IAS also is supportive of the Presidential Initiatives to improve the operation of government
- IAS supports IAE initiatives

**Legislation Supported**

-  Clinger-Cohen Act
-  Government Performance Results Act
-  Federal Acquisition Streamlining Act
-  OFPP initiatives to utilize electronic commerce
-  Information Technology Mgmt Reform Act
-  Paperwork Reduction Act
-  Paperwork Elimination Act
-  Section 508 Compliant

**How E-Gov Goals Are Achieved**

- Integrated Acquisition Environment
- FPDS-NG, BPN/CCR
- Paperless entry and approval of requisitions
- Re-use of data to eliminate excess processing effort
- Interface to other administrative systems to reinforce data integrity for audit
- Future use of marketplaces and catalogs to speed and simplify product selection and vendor interactions

## IAS Provides a Standard Department-Wide Business Process

- IAS supports the FAR and USDA-determined end-to-end buying process
- The system allows for agency-specific settings within these broad parameters

## IAS Standardized Business Process Rules

- IAS will enforce several business and policy rules which may change current business process
- Commitment accounting
- Requires improved budget management
- Requires more knowledge and accountability when initiating a purchase
- Three-way matching (obligation to receipt to invoice)
- Enforces better business practices
- The IAS implementation provides opportunities to improve practices within your organization
- Requires collaboration among acquisition, program, technical and other administrative teams within and external to your agency

## IAS Overview

**IAS Overview**

- What is IAS? – Ruby Harvey

## Conceptual Architecture – IAS in the Network

## Functional Scope of IAS

- Core Functionality complete with financial interface to FFIS
- Moving towards Extended Functionality
- Working with Procurement Policy on possible inclusion of e-Catalogs (towards New Acquisition vision)
- Evaluating e-RFx distribution pilot
- Working with USDA CPAIS committee to discuss interface to IAS
- Conducting detailed requirements on Data Warehouse

## IAS Is Governed At Multiple Levels

- IAS has Executive and Working Level governing, or collaborative, teams:
- Executive Level provides oversight and guidance
_**IAS Steering Board (ISB)**_**:** Membership includes HCAD’s from the 10 agencies with procurement authority, Policy, OIG, OCIO, OCFO
- Working Level collaboration is provided by various subcommittees and working groups
_**Business Process Subcommittee**_**:** Agency procurement and financial representatives determine Department-wide procurement-related system and business processes
_**End User Forum**_**:** Agency project and end users representatives meet to prioritize and collaboratively resolve IAS system or support-related issues
_**Ad Hoc**_**:** Technical, interface or other working groups are stood up as needed

## IAS Implementations and Releases

- Implemented Agencies:
- Rural Development (RD)
- Food and Nutrition Service (FNS)
- Natural Resources Conservation Service (NRCS)
- Food Safety and Inspection Service (FSIS)
- Departmental Administration Staff Offices (DASO)
- Forest Service (FS)
- Farm and Foreign Agricultural Service (FFAS)
- Office of Inspector General (OIG)
- Upcoming Agencies:
- Marketing Regulatory Programs (MRP) Go-Live: April 3, 2006
- Research Education and Economics (REE) Go-Live: June 5, 2006
- Current IAS Releases:
- Version 2.5 (January, 2006)

## IAS FY’06 Implementation Schedule

## IAS Overview

**IAS Overview**

- REE Implementation – Tracy Blackburn, Anne Riordan, Larry Cullumber

## How Will IAS Benefit REE?

**How Will IAS Benefit REE?**

## 10 Step Process Used for a Successful IAS Implementation at REE

**Implementation Life-Cycle**

## REE Implementation Core Team

## Recent Accomplishments and Next Steps

- Accomplishments
- Conducted initial kickoff meeting with REE Implementation Core Team and provided IAS demonstration
- Identified REE participants/resources
- Next Steps for REE Implementation
- Weekly REE Implementation Core Team Meeting: Wednesdays at 9:00 a.m.
- February 21 – 24, 2006: Business Policy and Process Integration Workshops for all REE offices
- Week of March 13, 2006: Configuration Preparation Workshops for all REE offices

## Points of Contact

**Research Education and Economics**
**Larry Cullumber, ARS, Director Acquisitions and Property Division**
**(301) 504-1695**
- _[lcullumber@ars.usda.gov](mailto:lcullumber@ars.usda.gov)__ _
**	****  ****Anne Riordan, REE Implementation Co-Lead**
**(202) 720-9305**
- _[ariordan@ars.usda.gov](mailto:ariordan@ars.usda.gov)_
**Michael Wiggett, REE Implementation Co-Lead**
**(970) 492-7001**
- _[Michael.Wiggett@ars.usda.gov](mailto:Michael.Wiggett@ars.usda.gov)__  _
**Procurements Systems Division**
**Ruby Harvey, Chief**
**(202) 401-1023**
- _[Ruby.Harvey@usda.gov](mailto:Ruby.Harvey@usda.gov)_
**Tracy Blackburn, Implementation Lead**
**(202) 720-7415**
- _[Tracy.Blackburn@usda.gov](mailto:Tracy.Blackburn@usda.gov)__ _