# Presentation: 738594

## 2004-05 Application and Delivery System Update

- Jeanne Saunders
- Marilyn LeBlanc
- Teri Hunt

## Today’s Topics

- Application Processing Statistics
- The 2004-05 Application Process
- Getting Ready
- Applying for Aid
- Processing Applications at the CPS
- Receiving and Reviewing Applicant Data
- Correcting Applicant Data
- Other Noteworthy News
- Important Dates

## Other Application Processing-Related Sessions

- Session 4: 		The ISIR Datamart (hands on)
- Session 5:  		FAA Access to CPS Online (hands on)
- Session 22: 	Direct Loan Tools for Direct Loan Schools
- Session 23: 	EDExpress/COD Pell Processing
- Session 24: 	EDExpress/COD Direct Loan Processing
- Session 25: 	FAA Access to CPS Online
- Session 26: 	2004-05 ISIR Update
- Session 47: 	FAFSA IRS Match Discussion

## Application Volume2002-03 and 2003-04 

**10,692,665**
- 	2002-03 FAFSAs processed as of November 17, 2002 (week 46)
**11,533,158**
- 	2003-04 FAFSAs processed as of November 16, 2003 (week 46)

**That’s an 7.8% increase!**

## Electronic Applications

**For the first 46 weeks of processing for **
**2001-02, 2002-03 and 2003-04**** **

## Moving to a Paperless ProcessPINs and Electronic Signatures

- Since Nov. 1998, more than 29 million individuals have received PINs
- In 2002-03, 4.1 million students and parents electronically signed the FAFSA using PIN
- So far in 2003-04, 		 6 million have signed with PIN

## Moving to a Paperless ProcessE-mail Messages with Links to PIN and SAR

- In 2003-04, over 7 million students have provided e-mail addresses on their FAFSAs
- Since January 2003
- Over 7 million PIN e-mails sent
- Over 10 million SAR e-mails sent

## Getting Ready for the 
2004-05 Award Year

- 2004-05 Award Year

## Order Paper FAFSAs

- In October, IFAP announcement posted about placing orders for paper 2004-05 FAFSAs
- Thanks for continuing to reduce those paper FAFSA orders!

## FAFSA on the WebScreen Shots

- In October 2003, a PowerPoint presentation containing FAFSA on the Web screen shots available on IFAP

## FAFSA on the Web Toolkits

- Mailed to --
- Postsecondary schools
- High schools
- State agencies
- Libraries
- PTAs
- TRIO Centers

- Toolkits include –
- Brochure
- Poster
- Tips Card
- PIN Flyer
- Web-Link Graphics Flyer
- Sticky Notes
- FAA Access Flyer

## Demonstration Sites FAFSA on the Web and FAA Access

- On December 7, 2003, FAFSA on the Web and FAA Access demonstration sites will be available
- To access sites, go to _http://fafsademo.test.ed.gov_
- Enter:
- User Name:  eddemo
- Password:  fafsatest
- Click on FOTW or FAA Access buttons at bottom of screen to access demo site
- Available until next December

## Renewal Application ProcessImportant Dates

**August 2003**			Announcement and Guide 																posted on IFAP and FSADownload
- 										Network message to schools to 													remind students to update 																addresses
**10/6 - 10/31** 			Schools could request that
- 										Renewal reminders be sent to 														students instead of paper 																	Renewal FAFSA

## Renewal Application ProcessReminders

**11/7 - ****12/19**   Renewal reminders sent to students if --
- A school requested ‘reminder’ be sent instead of paper Renewal FAFSA
- Used Web in 2003-04
- Indicated on 2003-04 FAFSA that they were graduate or 5th year undergraduate students
- Provided valid e-mail address on 2003-04 FAFSA
**11/14 - 12/31** CPS mails Renewal FAFSAs to 	students

## Renewal Application ProcessReminders

- If valid e-mail address provided on 2003-04 FAFSA, students receive e-mail reminding them to reapply using their PIN
- E-mail does not include link to PIN on the Web
- If valid e-mail address not provided on 2003-04 FAFSA, PIN mailer sent to student’s permanent address
- PIN mailer includes tear-out card

## Sample Reminder Notices

** ****PIN Mailer**

**Sample E-mail Reminder**

## Applying for Aid 
Student and School Applications

- Student and School Applications

## Student ApplicationsThe Paper FAFSA

- Color of the FAFSA
- Pink for Students (Pantone 196 CVU)
- Purple for Parents (Pantone 263 CVU)
- FAFSA includes
- Return receipt postcard
- Revised insert
- New, reworded, and reordered questions and instructions

## The Paper FAFSAPage 1

- Redesigned first page
- More information about federal and state deadlines
- Replaced numbers with descriptive headings
- More prominent instructions for correcting estimated tax return data once return is completed

## The Paper FAFSAPage 2

- Added Web site reference for exchange rates
- Further clarified what is not an investment
-  **	**

## The Paper FAFSAPage 3

- Question 13: Student’s e-mail address
- Moved from Step Six to Step One
- 40 characters long, pre-printed @ symbol
- Explains how e-mail address will be used
- Question 31: New number for the “drug question”

## The Paper FAFSAPage 4

**Step Two**
**Questions 43 – 45:** Student’s asset net worth questions reordered
**Step Three**** **
**Question 49**:  Wording for “graduate” dependency question revised to be clearer
** **
**Question 53:**  Revised to read “Are both of your parents deceased, or are you or were you (until age 18) a ward/dependent of the court?”

|  |
| --- |

## The Paper FAFSAPage 5, Step Four

- Added questions about students’ parents
- Questions 59 and 63: Parent’s first initial
- Questions 60 and 64: Parent’s date of birth
- No longer ask “Age of older parent” question

## The Paper FAFSAPage 6

- Step Six:  Enrollment questions --
- Moved from Step One
- One question for all terms
- Separate response for “Not sure”
- Certification includes statement that student cannot receive a Federal Pell Grant from more than one school for the same time period

##  Paper Renewal FAFSA

- Includes changes made to paper FAFSA
- Rolled forward 2003-04 FAFSA questions --
- All school codes on transaction used to create the Renewal FAFSA
- Housing plans for each school code listed
- Parent’s Marital Status Date question
- Enrollment status questions converted
- If any question = Full time, pre-print as full time
- Otherwise, leave question blank

##  Paper Renewal FAFSA

- Did not pre-print --
- Income fields from previous year’s FAFSA for students who qualified for Automatic Zero EFC
- Parents’ SSN and last name information

## FAFSA on the Webwww.fafsa.ed.gov

- Apply
- Reapply
- Go to PIN Web site
- Check status of FAFSA
- View SAR information
- Make corrections
- Spanish version

## Spanish FAFSA on the Web

- Spanish FAFSA on the Web includes Spanish versions of -
- Pre-Application Worksheet
- Student and Parent Worksheets A, B, and C
- Student and Parent Income Estimator Worksheet
- Drug Conviction Worksheet

## FAFSA on the Web and Renewal FAFSA on the Web

- Includes new and revised paper FAFSA questions
- New parent e-mail address
- If valid parent e-mail address provided --
- E-mail sent to parent when FAFSA processed
- If signature(s) are missing, e-mail will include information about how to sign
- Correctable on the Web or through FSAIC
- Will print, but not correctable on paper SAR

## FAFSA on the Web and Renewal FAFSA on the WebEnhanced Edits and Skip Logic

- Dependent students required to provide parents’ SSN, last name, first name initial, and DOB
- If student’s parent is single --
- Only one parent SSN, last name, first initial, and DOB can be provided
- Student asked if information is for father or mother
- Housing Plans questions
- Student required to answer on FOTW
- Carried forward from previous year on RFOTW

## FAFSA on the Web and Renewal FAFSA on the WebElectronic Signatures

- Students and parents can electronically sign within Web applications
- Will validate that SSN used by parent to electronically sign matches SSN reported on the FAFSA
- E-mail with link to rejected SAR information sent to students if not all signatures were provided

## School ApplicationsFAA Access to CPS Online

- Implemented in May 2001
- Enhanced each year
- Current version allows FAAs to -
- View students’ SAR information
- Enter and submit FAFSA and Renewal FAFSA data
- Correct applicant data

## School ApplicationsEDExpress and FAA Access to CPS Online

- In 2004-05, EDExpress will interface directly with FAA Access to CPS Online through an embedded browser
- Clicking on FAFSA Tab in EDExpress will take you to FAA Access Application Entry
- All application and correction entry will be done in FAA Access

## School ApplicationsEDExpress and FAA Access to CPS Online

- All other Application Processing functionality still available in EDExpress
- ISIR Import/ISIR print
- ISIR Review tab
- List-Processed ISIRs
- NSLDS Print, File Format/External Export

## FAA Access to CPS OnlineNew for 2004-05

- FAA Application Entry
- Estimated taxes paid calculator added
- Can skip answering income and asset questions for some students who qualify for Automatic Zero EFC and SNT
- Printed signature page will include summary of application information entered by FAA

## FAA Access to CPS OnlineNew for 2004-05

- R2T4 to the Web
- ISIR Analysis Tool to the Web
- Use FAA Access to CPS Online to request ISIRs from the ISIR Datamart

## ISIR Datamart

- ISIR Datamart will be implemented on Jan. 2, 2004
- Will store 2004-05 ISIR data for retrieval and distribution to authorized users
- New feature in FAA Access to CPS Online allows users to request ISIRs from Datamart
-  For specific students
-  By date

## ISIR Datamart

- Options for receiving ISIRs --
- Daily
- By request
- Sign up through Participation Management System
- Default is daily receipt (like current system)
- May change option at any time
- Users who select daily receipt can also use Datamart to request ISIRs

## ISIR DatamartQuery Options for Retrieving ISIRs

- SSN/Name ID
- Date range for receipt date or processed date
- Transaction number: first, last, all, specific, or greater than X
- Institution code
- Grade level

- Dependency status
- Eligibility status
- State of legal residence or state of college
- EFC range
- Verification status
- Veteran status
- Combination of these  fields

## ISIR DatamartQuery Requirements

- DPA has authority to run queries
- Queries can be set up to run on demand or for a future date
- Query must be completed before next query can be submitted
- Last query entered is displayed when user returns to FAA Access
- No limit on requesting same ISIR multiple times
- Datamart will be used for FDR, YTD and duplicate  requests

## ISIR DatamartQuery Results

- As queries run against Datamart, files of requested ISIRs generated
- Files loaded to SAIG under separate message class
- Files of requested ISIRs must be retrieved within 14 calendar days

## ISIR Datamart“Pushed” ISIRs

- Certain ISIRs automatically “pushed” regardless of option selected by institution
- EFC changes
- SAR C Code changes
- System-generated transactions –
- NSLDS post-screening
- INS automated secondary confirmation
- Reprocessing

## ISIR Datamart

- “Must See” ISIRs
- Schools must look at all “pushed” ISIRs
- School must request ISIRs for all enrolled students
- Types of Message Classes
- Daily ISIRs
- ISIRs requested through Datamart
- ISIRs “pushed” by CPS
- Errors

## Processing Applications 
at the CPS

2004-05 Changes

- at the CPS
- 2004-05 Changes

## CPS Changes

- No more duplicate applications accepted
- Immigration and Naturalization Service match renamed Department of Homeland Security (DHS)

## CPS ChangesSSN Database Match with SSA

- SSN match with SSA expanded to include parents of dependent students
- Applicants whose parent has SSA Date of Death (Match Flag = 5) will receive a SAR comment instead of being rejected
- Parents allowed to change SSN, even if SSA gave clean match flag of ‘4’

## CPS ChangesNew Rejects

- New rejects for missing/discrepant parent SSN, last name, first name initial, and DOB
- (Rejects 6, 7, S and T)
- Added rejects for dependent students for excessive Taxes Paid
- (Rejects 12 and G)

## CPS ChangesMulti-Year Applicant Database

- CPS re-engineered to –
- Perform cross-year edits to detect possible inconsistencies across application years
- Produce warning comments if edit is hit

## Application Results:
Receiving and Reviewing Applicant Data

Institutions and Students

- Receiving and Reviewing Applicant Data
- Institutions and Students

## The Institutional Student Information Report (ISIR)

- 1	Electronic
- 2	Student Web
- 3	FAA Access
- 4	Paper
- 5 	CPS
- 6	FSAIC

- A		Application
- C		Correction
- E    EZ FAFSA
- R		Renewal

- ISIR layout will follow order of paper FAFSA questions
- New Data Source/Data Type codes with alpha-numeric values

## The Institutional Student Information Report (ISIR)New Flags

- Indicate whether transaction is a result of address or e-mail address change only
- Display parent SSN match flag results

## The ISIRProgram Integrity and Verification   

- Continue to conduct IRS statistical studies to improve verification selection criteria and process
- Verification Tracking Flag
- Expanded to 4 characters
- Higher numbers continue to have higher priority

## The ISIR Record Format

- ISIRs in XML format --
- In 2004-05, ISIRs will not be in XML format
- In 2005-06, ISIRs will be in XML and current format
- In 2006-07, all schools will be required to receive ISIRs in XML format
- DCL, GEN-03-09, on IFAP explains reasons for adjustment to implementation schedule

## The Student Aid Report

- The paper SAR
- Printed on pink paper
- Question order follows paper FAFSA
- On first page, under ‘You (the Student),’ variable text used when student has eligibility issues
- Parent e-mail address printed on SAR, but not correctable
- SAR tells applicants they must call FSAIC to request a copy of their SAR
- SAR Information on the Web
- Parent e-mail address displayed and can be corrected

## Making Corrections to Applicant Data

Students and Institutions

- Students and Institutions

## Making Corrections

- Students can correct data on their own using
- Paper SAR
- Corrections on the Web
- Many students eligible for real-time Web corrections
- Students can work with a school to make corrections via FAA Access to CPS Online
- Many students eligible for real-time Web corrections
- Students can make corrections to certain fields by calling FSAIC at 1-800-4-FED-AID

## Student Corrections on the WebReal-time Corrections

- If student is eligible for real-time corrections on the Web, reprocessed results appear immediately on confirmation page
- “Official” EFC displayed
- New link to Student Access on the Web where student can view and print corrected SAR information
- No separate e-mail sent

## FAA Access to CPS OnlineNew in Student Inquiry

- Will display a list of all transactions for student
- If institution’s school code not listed on transaction no EFC will appear
- If school code not on transaction, school can access with student’s DRN

## FAA Access to CPS OnlineNew in Student Inquiry

- Includes new Verification Worksheet
- Calculates tolerances
- Displays total “net” error
- Gives option to create FAA Correction

**New!**

## FAA Access to CPS OnlineCorrection Enhancements

- FAA Corrections
- Will include estimated taxes paid calculator
- FAAs can correct student’s date of birth
- FAA can correct student’s SSN if SSN match flag not equal to ‘4’
- Will determine if correction affects student’s eligibility for Auto Zero EFC or SNT
- Confirmation page will tell FAA if corrected transaction was selected for verification
- If student provided e-mail address, e-mail will inform students that a school has made corrections on their behalf

## Other Noteworthy News and Important Dates 

## Other Noteworthy News

- Status of the IRS Income Verification Match
- Schools must pay on Primary EFC unless student is ineligible for SNT
- Mainframe Test System available in mid-November
- Allows testing of application and correction data
- Participants must have TG number
- Participants not required to have federal school code

## Important DatesIFAP Announcements and Documents

***October 2003***
- EDExpress and FAA Access to CPS Online Changes on IFAP
***November 2003***
- Student Web Application Product Changes on IFAP
- A Guide to ISIRs on IFAP
- Update to 2004-05 EDE Technical Reference on IFAP
- Federal School Code List mailed
***December 2003***
- Application Processing System Changes 								on IFAP

## Important DatesWeb Products and System Start Up 

***January 1, 2004***
- FAFSA on the Web, Renewal FAFSA on the Web, Corrections on the Web available for applicants to use
- FAA Access to CPS Online available to FAAs
***January 2, 2004***
- Central Processing System starts up!!!