# Presentation: 118614

## Eric Prebys
Program Director

- Eric Prebys
- Program Director

- 10/27/2008

## Goals for the meeting

- Overview of the FY08 budget  and process
- Some administrative details

- 10/27/2008

- E. Prebys - CM11 Introduction

## Communicate the FY08 budget

- Make decisions
- Set priorities
- Begin to form FY10 budget
- Major topics
- lumi monitor status
- rotating collimator status and plans
- the future of crab cavities and larp's role  in that future
- LARP's role in PS2
- ongoing relationship of LARP and APL
- The future of JIRS
- Crystal collimation efforts

- 10/27/2008

- E. Prebys - CM11 Introduction

## 10/27/2008

- E. Prebys - CM11 Introduction

| Day/Time | Race Track | Snake Pit | Auditorium |
| --- | --- | --- | --- |
| Monday, 8:30-10:00 | Opening plenary | --- | --- |
| Monday, 10:15-12:00 | Lumi parallel | Magnet parallel |   |
| Monday, 13:30-15:00 | Crab parallel | Magnet parallel |   |
| Monday, 15:15-17:30 | Crab parallel | Collimator parallel |   |
| Tuesday, 8:00-10:30 | PS2 Session |   |   |
| Tuesday, 10:45-12:00 |   |   | Heuer town hall |
| Tuesday, 12:15-17:30 | summaries, discussions |   |   |

## In the focus on big ticket items, we’ve neglected to make time for some of our important ongoing projects

- Beam-beam
- Electron cloud
- Need to make a little time to include these things as we discuss next year’s budget

- 10/27/2008

- E. Prebys - CM11 Introduction

## Guidance from DOE

- $13M with a 6 month continuing resolution at 84%
- .5*.84*13+.5*13 = $11.96M
- Separate money ($1-2M) found for APL planning!
- General breakdown (informed by Steve’s exit advice)
- Accelerator Systems: $2.9M
- Magnet Systems: $5.0M
- Program Management: $2.1M
- Includes LTV and Toohig Fellows (of which we have 4)
- Contingency: $2M
- In then end, had to give up some continency to increase Program Management

- 10/27/2008

- E. Prebys - CM11 Introduction

## Luminosity monitor was expected to be complete by end of FY08

- Instead had significant overruns, and needs significant funds on FY09 (original request $1M -> $800k)
*Still consider it absolutely vital for lumi to work!*
- Rotating collimators still a big budget item
- Still consider it important to complete a prototype this year in time to at least be considered a solution by CERN.
- Strong feeling that LARP should take a leading role in crab cavity development
- Led by Rama Calaga
- Support by CERN
- General feeling that “the train is leaving the station”.
- Magnet program still has to funded at a level that will insure a working magnet for the LHC Phase II upgrade

- 10/27/2008

- E. Prebys - CM11 Introduction

## Accelerator Systems

- Iterative process, primarily involving Wolfram, Tom, Alex, and myself, to converge on the bottom line.
- Key component: relying on labs to contribute labor in accordance with their core competencies (i.e. not charged directly to LARP)*
- Key casualty: No real money for PS2, for which there was a great deal of excitement within LARP and at CERN
- Will continue with contributed labor while we decide what to do for next year.
- Magnet Systems
- Much more monolithic than AS
- L1 and L2 managers worked to stay within the budget

- *Will create “off-project” charge codes.  Be sure to charge scientific time to them!

- 10/27/2008

- E. Prebys - CM11 Introduction

## Not much leeway

- Management costs determined by historical usage
- Need to honor commitments to LTV’s and Toohig fellows
- Only discretionary is Programmatic travel, which I have reduced by trying to include travel with the appropriate project.

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- E. Prebys - CM11 Introduction

## Original request: $700k

- Cavity design
- Cryomodule design
- LLRF
- Budget: $300k
- Rely on “off books” help in cavity design from LBNL and Jlab
- Defer cryomodule and LLRF work

- 10/27/2008

- E. Prebys - CM11 Introduction

## 10/27/2008

- E. Prebys - CM11 Introduction

## 10/27/2008

- E. Prebys - CM11 Introduction

| LARP FY09 budget version v0.1 |  |  |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
|   | September 12, 2008 |   | Total |   | Labor+MTSC |  |   |   |
| WBS |   |   | [$k] | BNL | FNAL | LBNL | SLAC | Unassigned |
| US LHC Accelerator Research Program |  |  | 11,960 | 2,242 | 2,979 | 3,629 | 1,467 | 1,643 |
| 1 | Accelerator Systems | Markiewicz | 2,901 | 380 | 311 | 1,005 | 1,205 |   |
| 1.1 | Instrumentation | Ratti | 925 | 50 | 35 | 800 | 40 |   |
| 1.1.1 | Phase I |  |   |   |  |  |  |   |
| 1.1.1.1 | Chromaticity feedback | Tan | 0 | -15 | 15 |  |  |   |
| 1.1.1.2 | Luminometer | Ratti | 800 |   |  | 800 |  |   |
| 1.1.1.4 | Schottky monitor | Jansson | 20 |   | 20 |  |  |   |
| 1.1.1.5 | AC dipole | Bai | 65 | 65 |   |  |  |   |
| 1.1.1.6 | LLRF | Fox | 40 |   |  |  | 40 |   |
| 1.3 | Collimation | Markiewicz | 1,121 | 35 | 101 | 0 | 985 |   |
| 1.3.2 | Phase II |  |   |   |  |  |  |   |
| 1.3.2.1 | Rotatable Collimators | Markiewicz | 950 |   |  |  | 950 |   |
| 1.3.2.4 | Crystal collimation | Peggs |   |   |  |  |  |   |
| 1.3.2.4.1 | T980 | Mokhov | 96 | 10 | 76 |  | 10 |   |
| 1.3.2.4.2 | CRYSTAL | Peggs | 75 | 25 | 25 |  | 25 |   |
| 1.4 | Accelerator Physics | Fischer | 855 | 295 | 175 | 205 | 180 |   |
| 1.4.1 | Studies |  |   |   |  |  |  |   |
| 1.4.1.1 | Electron cloud | Pivi |   |   |  |   |  |   |
| 1.4.1.2 | Simulations | Furman | 50 |   |   | 50 |   |   |
| 1.4.1.3 | Ecloud FB at SPS | Fox | 80 |   |   | 40 | 40 |   |
| 1.4.1.4 | Grooved Chambers | Pivi | 25 |   |   |  | 25 |   |
| 1.4.1.5 | Beam beam | Valishev |   |   |  |  |  |   |
|   | Simulation  | Sen | 110 |   | 110 |  |  |   |
|   | Wire compensation | Fischer | 50 | 50 |  |  |  |   |
|   | Electron lens | Shiltsev | 40 | 20 | 20 |  |  |   |
| 1.4.1.6 | Crab cavities | Calaga | 300 | 200 | 20 | 40 | 40 |   |
|   | PS2 Studies | Wienands | 100 |   |  | 50 | 50 |   |
|   | discretionary |  | 100 | 25 | 25 | 25 | 25 |   |

## 10/27/2008

- E. Prebys - CM11 Introduction

| LARP FY09 budget version v0.1 |  |  |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
|   | September 12, 2008 |   | Total |   | Labor+MTSC |  |   |   |
| WBS |   |   | [$k] | BNL | FNAL | LBNL | SLAC | Unassigned |
| US LHC Accelerator Research Program |  |  | 11,960 | 2,242 | 2,979 | 3,629 | 1,467 | 1,643 |
| 2 | Magnet Systems | Wanderer | 5,059 | 1,071 | 1,769 | 2,219 |  |   |
| 2.2 | Model Quadrupoles | Sabbi | 2,000 | 538.4 | 332 | 1129.8 |  |   |
| 2.2.1 | HQ |  | 1,834 | 538.4 | 305.8 | 989.6 |  |   |
| 2.2.2 | TQ |  | 166 |   | 26.2 | 140.2 |  |   |
| 2.3 | Long Quadrupoles | Ambrosio | 2,128 | 374 | 1,116 | 638 |  |   |
| 2.3.1 | Subscale models |  | 0 |   |  |  |  |   |
| 2.4 | Materials | Ghosh | 931 | 159 | 321 | 452 |  |   |

## 10/27/2008

- E. Prebys - CM11 Introduction

| LARP FY09 budget version v0.1 |  |  |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
|   | September 12, 2008 |   | Total |   | Labor+MTSC |  |   |   |
| WBS |   |   | [$k] | BNL | FNAL | LBNL | SLAC | Unassigned |
| US LHC Accelerator Research Program |  |  | 11,960 | 2,242 | 2,979 | 3,629 | 1,467 | 1,643 |
| 3 | Programmatic Activities | Prebys | 2,357 | 791 | 899 | 405 | 262 |   |
| 3.1 | Administration | Prebys | 2,107 | 741 | 749 | 405 | 212 |   |
| 3.1.1 | Systems |  |   |   |  |  |  |   |
| 3.1.1.1 | Management | Prebys | 1,032 | 266 | 474 | 130 | 162 |   |
| 3.1.1.3 | Programmatic Travel | Prebys | 275 | 75 | 75 | 75 | 50 |   |
| 3.1.1.4 | Toohig Fellowship | Prebys | 800 | 400 | 200 | 200 |  |   |
| 3.2 | Commissioning | TBD | 250 | 50 | 150 | 0 | 50 |   |
| Assigned Total |  |  | 10,317 | 2,242 | 2,979 | 3,629 | 1,467 |   |
| 4 | Contingency | E. Prebys | 1,643 |   |   |   |   | 1,642.7 |

## Original plan

- $2.5M
- Finished in FY07
- Currently
- Spent $3.6M
- Need to spend ~$800k more
- Finished in FY09??
- Bottom line
- These sorts of overruns are not unusual in *real *projects!
- LARP contingencies are far from sufficient to cover overruns in significant deliverables.
- Proposal: develop a standing relationship with APL
- Will be discussed in detail at CM11.

- 10/27/2008

- E. Prebys - CM11 Introduction

## We’re already doing way too much

- No new initiatives will be considered this year
- The budget process must start sooner
- That’s why we’re beginning to think about it now
- Working to standardize budget estimates
- Working with Ken Domann to put budget into a single MS Project, so different types of labor at different labs can be properly estimated.

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- E. Prebys - CM11 Introduction

## Harsh reality:  there’s more interesting stuff than LARP resources

- Better to do a few things well than a lot of things badly
- Hopefully, the luminosity monitor and rotating collimator will ramp down, money will free up for new activities
- Those two projects account for $1750k out of  the total $2900k AS budget
- What will rise to take its place?
- Crab cavities?
- PS2?
- Expand existing activities?
- Final note
- We will assume for now that recent incidents at the LHC will not affect our schedule

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- E. Prebys - CM11 Introduction

## Sessions will be held in two rooms

- Race Track (Wilson Hall 7 Crossover)
- Snake Pit (Wilson Hall 2, South East Corner)
- Please load your talk or mail it to me prior to your session.
- Keynote users, please also provide a PDF version
- Coffee will be served outside the Race Track
- Dinner will be 7PM tonight at Tribella, on Randall Rd.
- If you haven’t registered, please do so before noon
- $30/person for dinner
- Included dinner gratuity, and (some) wine.
- Please pay by cash or check (payable to me)

- 10/27/2008

- E. Prebys - CM11 Introduction