# Presentation: 213595

## Acquisition and Assistance Management Review Entrance Briefing

**Name of office reviewed**
**Date of Review**

## Authority

**This review was conducted in accordance with: **
**	****1.  Office of Management and Budget (OMB) ****	****Circular A-123.**
**	****2.  Executive Order (EO) 12931 Federal Procurement ****	****Reform. **
**	****3.  Department of the Interior Acquisition Regulation ****	****(DIAR).**
**	****4.  Department of the Interior Acquisition ****	****Management Review Handbook**.

## Team Leader		

Team Members	  Discipline
					   Financial Assistance
					   Contracts > $100K
		   			   Simplified Acquisitions
		   			   Purchase Business Line

_**Team Members**_**	****  **_**Discipline**_
- 					   **Financial Assistance**
**	****	****	****	****	****   ****Contracts > $100K**
**	****	****   ****	****	****	****   ****Simplified Acquisitions**
**	****	****   ****	****	****	****   ****Purchase Business Line**
**	****	****	****	****	****   **

**Review Team**

## Review consists of  four components
Each component includes sub-components to be addressed for each discipline
Documentation collected on Observation Records
Colored Ratings given to each Component and Discipline
Process tracked on Storyboard

**Review consists of  four components**
**Each component includes sub-components to be addressed for each discipline**
**Documentation collected on Observation Records**
**Colored Ratings given to each Component and Discipline**
**Process tracked on Storyboard**

## Organizational Alignment and Leadership
Aligning Acquisition with Agency and Commitment  from Management
Customer Service
Accomplishments or Overall Issues/Concerns

Policies and Procedures
Planning Strategically
Effectively managing the Acquisition Process             – Internal Controls
Effectively Managing the Acquisition Process              – Regulatory Compliance
Promoting Successful Outcomes
Accomplishments or Overall Issues/Concerns

**Aligning Acquisition with Agency and Commitment  from Management**
**Customer Service**
**Accomplishments or Overall Issues/Concerns**
***Policies and Procedures***
**Planning Strategically**
**Effectively managing the Acquisition Process             – Internal Controls**
**Effectively Managing the Acquisition Process              ****– ****Regulatory Compliance**
**Promoting Successful Outcomes**
**Accomplishments or Overall Issues/Concerns**

**Review Components**

## Review Components cont’d.

***Human Capital***
**Recruitment, Develop, and Retaining**
**Training/Certifications**
**Workload Management**
**Accomplishments or Overall Issues/Concerns**
***Knowledge and Information Management***
**Use of Technology and Systems**
**Safeguarding Systems**
**Accomplishments or Overall Issues/Concerns**

## Observation Record

## Rating Criteria

_***LEVEL BLUE***_** =** **Superior performance**. **Doing a great job.  One of the better approaches in the bureau.  Effort shows proven results over time and clearly contributes to a positive image for  the organization.  Customers are very satisfied.**
_***LEVEL GREEN ***_**= Satisfactory performance.  In compliance with the bureau’s mission, internal controls, and applicable regulations.  Doing an acceptable, stable and capable job.  Customers are satisfied.**
_***LEVEL YELLOW***_** **** =  A condition which should be addressed/corrected as consequences of the condition could result in negative impact on the organization.  Future impacts of the condition could result in a red or green rating in the next review, depending on actions taken to address the condition. Customers will not look favorably on this condition if it continues.**
_***LEVEL RED  ***_**= **** ****Significant level of risk to successful operations has already been realized****. ****This condition affects our effectiveness or efficiency - OR - there is an apparent significant loss of government resources - OR - the customers, have expressed dissatisfaction with products or services provided by the office.  Little reasonable assurance that internal control objectives are being achieved.**

## Storyboard Process

| COMPONENTS

AQM AREA | 1.
Organizational Alignment and Leadership | 2. 
Policies and Procedures | 3.
Human Capital | 4.
Knowledge and Information Management |
| --- | --- | --- | --- | --- |
| Financial Assistance |  |  |  |  |
| Contracts>
$100,000 |  |  |  |  |
| Simplified Acquisition |  |  |  |  |
| Purchase Business Line |  |  |  |  |

| Sub-Component #                        Observation Record #
(ex., 1.2)                                                  (ex.,GAIP 003)

      Brief Statement of Observation – Conclusion

                                                 Reviewer Initials & Date |
| --- |

## Communication

**Interviews of Acquisition and Financial Assistance Staffs, Customers and Management.**
**Daily Meetings with Acquisition and Financial Assistance Management about Review Issues.**
**Daily Meetings of Review Team to monitor progress and process.**

## Report Format

**Assessment Approach**
**Office Profile**
**Executive Summary**
**Storyboard**
**Summary of all Components, Disciplines**
**Commendations**
**Observation Records and Backup Documentation**

## Outbrief Content

**Summary of Observations for all Components in each Discipline**
**Overall Rating of Each Component**
**Overall Rating of Each Discipline**
**Clarifications/Questions**
**Feedback Forms**