# Presentation: 083659

## IRP Registration Maintenance

- Assignment of
- Motor Carrier Responsible for Safety

- PRISM
- CID-I002v1.1

## IRP Registration Process

- 1)   Identify the motor carrier(s) responsible for the   safety of the vehicle(s)
- 2)  Monitor the safety performance at both the carrier and vehicle level.

## IRP Registration

- DOT Number Requirements

** **

## IRP Registration

- When Registrant and Motor Carrier Responsible
- for Safety of All or Some of the Vehicles at the Time of Registration are Different

- DOT Number Requirements

** **

## Sample IRP Form

- Registrant Level:  DOT # of the Registrant

- Vehicle Level: DOT # of
- Carrier Responsible for Safety

## ABC Motor Carrier registers

- its three trucks and does not
- lease any of its trucks.

| Entity | DOT # |
| --- | --- |
| ABC Motor Carrier | 222222 |

- 222222

- 222222

- 222222

- 222222

- Registrant DOT #

- Vehicle: DOT # of
- Carrier Responsible for Safety

- N

- “N” in column 22 indicates that
- Carrier Responsible for Safety will
- not change during registration year.

- N

- N

- Example 1

## Big Truck Lease registers its

- three trucks and long-term
- leases them to XYZ Motor Carrier.

| Entity | DOT # |
| --- | --- |
| Big Truck Lease | 666666 |
| XYZ Motor Carrier | 333333 |

- 666666

- 333333

- 333333

- 333333

- Registrant DOT #

- Vehicle: DOT # of
- Carrier Responsible for Safety

- N

- N

- N

- Example 2

## for safety at the time of registration should be 

- Big Truck Lease is renewing its registration.
- The motor carrier responsible for safety for
- its 3 trucks will change in 4 months.

| Entity | DOT # |
| --- | --- |
| Big Truck Lease | 666666 |
| XYZ Motor Carrier | 333333 |

- 666666

- 333333

- 333333

- 333333

- Registrant DOT #

- Vehicle: DOT # of
- Carrier Responsible for Safety

- The DOT # of the motor carrier responsible
- for safety _**at the time of registration**_ should be
- recorded unless it is expected to change in the
- next 30 days.
- Carrier information should not be bar-coded
- on the registration cab card if the carrier
- responsible for safety  is expected to change
- during the registration year.

- Y

- Y

- Y

- Example 3

## Big Truck Lease registers its

- three trucks and long-term
- leases Truck 1 to ABC Motor
- Carrier and Trucks 2 & 3 to
- XYZ Motor Carrier.

| Entity | DOT # |
| --- | --- |
| Big Truck Lease | 666666 |
| ABC Motor Carrier | 222222 |
| XYZ Motor Carrier | 333333 |

- 666666

- 333333

- 222222

- 333333

- Registrant DOT #

- Vehicle: DOT # of
- Carrier Responsible for Safety

- N

- N

- N

- Example 4

## Default Motor Carrier

- Vehicle registrant becomes “default motor carrier” responsible for safety when:
- - Responsible carrier will change within the next 30 days
-       Example: Trip leased truck as in next slide
-  Responsible carrier not known at time of  registration
- Note: The number at the vehicle level (motor carrier responsible
-           for safety) must be a “motor carrier” number and cannot be
-           a “registrant only” number.

## Big Truck Lease registers its

- three trucks. Truck 1 is long-term
- leased to ABC Motor Carrier.
- Truck 2 is long-term leased to
-  XYZ Motor Carrier.  Truck 3 is
- continually trip leased to
- various customers.

| Entity | DOT # |
| --- | --- |
| Big Truck Lease | 666666 |
| ABC Motor Carrier | 222222 |
| XYZ Motor Carrier | 333333 |

- 666666

- 333333

- 222222

- 666666

- Registrant DOT #

- Vehicle: DOT # of
- Carrier Responsible for Safety

- N

- N

- Y

- Example 5

## ABC Motor Carrier has a fleet of 3

- Owner operators on his IRP account.
- The owner operators all have their own
- authority and their own DOT numbers.
- However they are all long-term leased
- to ABC Motor Carrier for the entire
- registration year.

- 222222

- 222222

- 222222

- 222222

- Registrant DOT #

- Vehicle: DOT # of
- Carrier Responsible for Safety

| Entity | DOT # |
| --- | --- |
| ABC Motor Carrier | 222222 |
| Owner Operator 1 | 111111 |
| Owner Operator 2 | 777777 |
| Owner Operator 3 | 555555 |

- N

- N

- N

- Example 6

## Owner Operator X registers his

- own truck.  He trip leases to
- different motor carriers throughout
- the year.

| Entity | DOT # |
| --- | --- |
| Owner Operator X | 888888 |

- 888888

- 888888

- Registrant DOT #

- Vehicle: DOT # of
- Carrier Responsible for Safety

- Owner Operator X is the default
- motor carrier.

- Y

- Example 7

## Owner Operator Y registers 3 trucks

- that he leases from Big Truck Lease.
- He in turn is long-term leased to
- XYZ Motor Carrier.

| Entity | DOT # |
| --- | --- |
| Big Truck Lease | 666666 |
| Owner Operator Y | 444444 |
| XYZ Motor Carrier | 333333 |

- 444444

- 333333

- 333333

- 333333

- Registrant DOT #

- Vehicle: DOT # of
- Carrier Responsible for Safety

- N

- N

- N

- Example 8

## In Summary

- This presentation showed how to properly assign the USDOT # that should be maintained for the Motor Carrier Responsible for Safety.
- Individual States will maintain this value within their State IRP Systems.
- When updating SAFER from State IRP Systems:
- The DOT # of the Motor Carrier Responsible for Safety is populated in the “Safety USDOT Number” field of the T0022 (IRP Registration Input) Transaction.
- The DOT # of the Registrant is populated in the “Account Owner USDOT Number” field of the same T0022 Transaction.

## For more detail on how PRISM affects IRP Registration see the accompanying file:

*Brochure IRP Information.doc*

- For detail on the T0022 IRP Registration Input Transaction see:
*Safety and Fitness Electronic Records (SAFER) Version 4.2 Interface Control Document (SSD-POR-02-7374)*