# Presentation: 773879

## Grants.gov 2007 SystemJanuary 17, 2007Grants.gov Stakeholder Webcastwww.grants.gov 

## Agenda

**Grants.gov FY 07 Mission **
**Status of Agency Participation**
**Mac Viewer Update**
**Guest Speaker: Matt Varilek Office of U.S. Senator Tim Johnson (SD) **
**National Institutes of Health Update**
**Grants.gov System Integrator Team**
**Program Advisor Update**
**Communications**
**Quality Assurance & Customer Service**
**Q&A**

## Presenters

**Moderator: Terry Nicolosi, Acting Program Manager**
**Welcome: HHS Deputy Assistant Secretary Terry Hurst**
**Special Guest: Matt Varilek Office of U.S. Senator Tim Johnson (SD) **
**NIH: Megan Columbus**

## Presenters

**System Architect: Harsha Rao, Anteon**
**Grants.gov Program Advisor Update: Vincent Sprouls**
**Grants.gov Communications: ****Michael Pellegrino**
**Grants.gov Quality Assurance & Customer Service: Christopher Zeleznik**

## Grants.gov FY07 Mission

**Establish and strengthen Grant community communications with Grants.gov **
**Grants.gov system conversion, development, and deployment **
**Data standardization, conversion, development and clearance of forms with OMB/Grants Policy Committee/Grants Executive Board**

## Grants.gov FY07 Mission

**Maintain systems operations and maintenance **
**Enhance Grants.gov program operations through standard operating procedures, communication management, earned value management and return on investment and communications with the grant community**

## Grant Community Communication Status

**Maryland Governor's Grants Office Web Session and Training: 175 attendees; with a maximum of 200 slots, over 1,000 viewers attempted to login – December 18th**
**Grants.gov Grantor User Group Meeting - January 9th**
**Federal Demonstration Program (FDP) - January 9th**
**Grants Executive Board Meeting – ****January 10th**

## Grant Community Communication Status

**National Grants Management Association Presentation -  January 11th**
**Grants.gov Stakeholder Meeting via Webcast - January 17th**
**Topical technical updates to FAQs posted on Grants.gov website weekly**
**Scheduled information sessions for system to system users (applicant and grantor) during February and March 2007**

## Adoption and Utilization in FY 2006

**Of the 26 agencies, 21 reached FY 2006 goal of posting 75% of their application packages for discretionary funding opportunities**
**76% of all federal discretionary grants were available for electronic applications through Grants.gov**
**Applicants submitted over 90,000 applications with a total of 106,205 submissions since initiative began**
**Over 52,000 Authorized Organization Representatives (AORs) – individuals authorized to submit grant applications for an organization – 18,000 in FY 05**

## Total Submissions for FY07: 31,793
Opportunities Posted in FY07: 880
Opportunities currently available for submission: Over 1,100
22 out of 26 agencies have opportunities posted for FY 07

**Opportunities Posted in FY07: 880**
**Opportunities currently available for submission: Over 1,100**
**22 out of 26 agencies have opportunities posted for FY 07**

***Status of Agency Participation ******First Quarter FY 07***

## 
During the week of November 26th through December 2nd, Grants.gov received 6,403 submissions for the 104 closings scheduled that week 
The largest number of submissions to date on one day was  2,099 received on December 1st 

**During the week of November 26****th**** through December 2****nd****, Grants.gov received 6,403 submissions for the 104 closings scheduled that week **
**The largest number of submissions to date on one day was  2,099 received on December 1****st**** **

***Status of Agency Participation ******First Quarter FY 07***

## Mac Viewer Update	

**Macintosh Viewer Update**** - IBM provided the Special Edition Mac Viewer for PPC to the Grants.gov PMO. The viewer was posted to the Grants.gov site on Thursday December 21, 2006.  The product is a general release product and is not supported publicly, however, IBM has arranged for a help line for the Grants.gov PMO to address questions.**
**Grants.gov would like to thank NSF, NIH, FDP, COGR and Mr. Bob Beattie from the University of Michigan for their assistance in testing this product.**

## Grants.gov 2007 SystemJanuary 17, 2007Matt Varilek: Office of U.S. Senator Tim Johnson (SD)  

## Testimonial	

**“****Because South Dakotans expect an especially high degree of service from their elected officials, Senator Johnson works hard to seek out any and all federal funding sources that may help to meet the needs and priorities of his constituents.  In the time I have assisted the Senator with this task, I have found Grants.gov to be a truly indispensable tool.”*****-- ******Matt Varilek, Economic Development Director, Office of Senator Tim Johnson (D-SD)***

## Grants.gov 2007 SystemJanuary 17, 2007Megan ColumbusProgram Manager for Electronic Receipt of Grant Applications, Office of Extramural Research, National Institutes of Health, HHS  ColumbuM@OD.NIH.GOV 

## What Does NIH Expect for Feb 5 R01 Submissions?

**Between 4,500-5,000 unique application submissions in the two weeks around Feb 5**
**Approx. 2,500 submissions on peak day based on experience in previous rounds**
**New daily record expected to be set for both Grants.gov and NIH**

## Ensuring applicants are informed of eSubmission requirements through:

FOA language
Application guide
Websites
Listserv
Workshops at NIH Regional Seminars, scientific and administrative meetings
Special edition of NIH Extramural Nexus (Nov. Issue)
Press releases
Targeted e-mails
Training, Etc...

**FOA language**
**Application guide**
**Websites**
**Listserv**
**Workshops at NIH Regional Seminars, scientific and administrative meetings**
**Special edition of NIH Extramural Nexus (Nov. Issue)**
**Press releases**
**Targeted e-mails**
**Training, Etc...**

***NIH Spreading the Word***

## Preparing NIH Help Desk and Support Teams

**Enhancing depth and breadth ****of Help Desk staffing**
**Additional surge support ****capabilities in place**** **
**“****Create your own ticket” option available on web working for faster service **_[http://ithelpdesk.nih.gov/eRA/](http://ithelpdesk.nih.gov/eRA/)_

## On-Time Submission Requirements For NIH

**All registrations must be completed prior to initial submission.**
**Initial submission must have a Grants.gov timestamp on or before 5:00 p.m. local time of submitting organization on the ****receipt date.**
**Any corrections needed to address errors/warnings identified by eRA**
**Commons must be made *****within five***** *****business day***** correction window.**

## NIH Correction Window

**Initial application submission to Grants.gov must have been made on time**
**Changes must be made in response to identified errors/warnings**
**Cover letter required**

***NIH Correction Window***

## NIH Application Image Viewing Window

**After NIH receives an error-free application an assembled application image is generated and placed in the eRA Commons.**
**Applicants have *****two weekdays***** (including holidays) to view the assembled application before it automatically moves forward to NIH’s Division of Receipt and Referral.**
**Signing Official (SO) has option to “Reject”.**
**If “Rejected” after receipt date for any reason****other than system issue, subsequent corrected submission is subject to NIH late policy.**

## Grants.gov 2007 SystemJanuary 17, 2007Harsha Rao: Anteon 

## 2007 System Delivery(Pre-production)

_**Release / iteration 1 (12/14/2006)**_
**Agency System to System (12/14/2006)**
**Data Model Changes**
**Inflow suite dependency removed**
_**Release / Iteration 2 (1/18/2007)**_
**Forms Integration **
**New Forms Repository**
**Stitching solution / Reader Extension**
**Attachment and XML Extraction**
**Apply Processing**
**Service Infrastructure**
**Intake Service**
**Notification Service & Status Service**

## 2007 System Delivery(Pre-production)

_**Release / Iteration 3 (1/30/2007)**_
**Applicant System to System (1/30/2007)**
**Google Search Appliance (1/30/2007)**
_**Release / Iteration 4**_
**Apply Processing (2/25/2007)**
**Acceptance , Packaging & Other Services ****(2/25/2007)**

## Anteon Grants.gov Team

**Eleanor Robinson - Project Manager**
**Over 10 years Project Management Experience**
**10 years of Disaster and Non-Disaster grants experience with FEMA’s National**** ****Emergency Management Information System (NEMIS) project (using SF424 Form and following the end-to-end grants lifecycle.) **
**20 years of Software Development experience**
**Harsha Rao -Principal System Architect**
**Specialist in Service Oriented Architecture**
**Extensive experience with XML schema development**
**Participant in eRA internal and external Applications**
**Extensive experience in system-to-system interfacing**
**Sandy Rosenberg -Forms Development Lead**
**Expert in use of Section 508 compliance tools**
**8 years of Adobe eForms experience including Adobe LiveCycle**
**Experienced in utilizing IFDPS for eForms development and FMTS for eForms to ensure on-time**
**Scott Bethke -Systems Operations Lead**
**25  years experience in hosting and network management, data center migrations**
**Innovative Network Design Engineer with top-level escalation and troubleshooting experience**
**Expert in Cisco, Juniper, Foundry, and Extreme Networking**
**Dan Dumitri-System to System Lead**
**Wrote the original System-to-System interface for Grants.gov****	****	**

## Release vs. Functionality

***Release vs. Functionality***

| Release / Iteration | Functionality |
| --- | --- |
| Release / Iteration 1 | Database Design for 2007 System
Agency System to System 
(No API Changes or New Functionality. 
Refactoring of existing code to remove Inflowsuite dependency) |
| Release / Iteration 2
 | Agency User - Create new packages using Adobe forms.  Involves Stitching & Reader extension.
Applicant – Download, Fill and Submit Adobe based package.
Receive submitted package, Virus Check, Generate ReceiptID, Separate XML & Attachments, Validation, Record Status, Notify. |

## Release vs. Functionality

| Release / Iteration | Functionality |
| --- | --- |
| Release / Iteration 3 | Applicant System to System
Adobe to XML Web Service (Replacing PEToXML Web Service)
Google based Synopsis Search
 |
| Release / Iteration 4
 | Completion Application with end to end functionality. 
Adobe based forms
Submission processing including acceptance, package generation (zip for agency) |

***Release vs. Functionality***

## Feature Comparison

| Feature | 2006 System | 2007 System |
| --- | --- | --- |
| Basic Search | Yes | Yes |
| Criteria Search | Yes | Yes |
| Advance Search | Yes | Yes |
| Search through Text | Yes | Yes |
| Search through binary | No | Yes |
| Search Attachments | No | Yes |

- 1/1/2007

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