# Presentation: 502826

## Accelerator Physics Center
General Meeting

 March 11, 2008
Vladimir Shiltsev 

- General Meeting
-  March 11, 2008
- Vladimir Shiltsev

- March 11, 2008

- APC Mini-Retreat

## March 11, 2008

- APC Mini-Retreat

##        Why we are here?	     Why now?

- As a partner, we did not talk at such level – general discussion - to other Divisions at all
- We have a lot of progress to report
- We have plans and issues to discuss
- FY08 budget just settled
- FY09 and beyond picture become better understood
- Next 6 mos will be turbulent – and that’s worth discussion

-        Why we are here?	     Why now?

- March 11, 2008

- APC Mini-Retreat

## Outline:

- VS - A reminder what APC is for
- APC Department Heads and Group Leaders reports:
- Bob Webber (HINS)
- Steve Geer, Andreas Jansson, Alan Bross (Muon R&D)
- Yuri Alexahin, Panagiotis Spentzouris (Theory/Modeling)
- Tanaji Sen (LARP)
- Nikolai Solyak (ILC Physics)
- Nikolai Mokhov (Energy Deposition)
- Philippe Piot (Advanced Accelerator R&D)
- Valery Lebedev (Education)
- Bill Barletta (US PAS)
- VS – Organization challenges:
- Layoffs, furloughs, org.structure, budgets, etc
- Questions and answers, critique & discussion

- March 11, 2008

- APC Mini-Retreat

##          APC Mission

- Provide accelerator physics s_upport for existing operational programs _and the evolution thereof
- _Train accelerator scientists and engineers_
- Provide leadership and coordination in _establishing the necessary facilities _for a broad range of accelerator R&D that can be accessed by both Fermilab and the world HEP community

-          APC Mission

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- APC Mini-Retreat

##         APC’s  Program

- _LARP Accelerator Systems  _instruments, commissioning, upgrade
- _HINS_ design and MDB test facility
- _Muon collider _design R&D, development of MTA test facility
- Development of _generic theoretical and simulation tools _for advanced accelerator calculations in areas of energy deposition, beam-beam and space-charge effects, linac emittance evolution, etc. (with CD)
- _Advanced accelerator R&D _at the NML facility and possibly elsewhere
- _Accelerator theory and education_: Host the_ USPAS _Office, Accelerator PhD program, Peoples Fellows, and other accelerator education initiatives

-         APC’s  Program

- March 11, 2008

- APC Mini-Retreat

##        APC’s  Program

- Accelerator physics for Run II, ANU and Project X
- Simulations, design support & beam experiments for ILC

-        APC’s  Program

- The APC is responsible for coordination of inter-institutional collaborations in Adv. Accel. R&D
- In particular, the APC works closely with the Argonne Accelerator Institute to coordinate mutual undertakings in accelerator research

-  AD, TD, CD and PPD staff  participate in APC activities. Both the AD and TD provide engineering and technical support for APC.

- March 11, 2008

- APC Mini-Retreat

##        APC Organization

- March 11, 2008

- APC Mini-Retreat

## GENERAL

- Layoffs
- Furlough and vacations
- Safety
- etc

- March 11, 2008

- APC Mini-Retreat

## Budget Situation 

- FNAL budget cut for FY2008:
- FY07 353M$; FY08 omnibus 310M$ vs PBR 370M$
- No ILC, No SC RF, No NoVA in 2008
- Affects not only ILC and NOvA but the rest of the lab as well
- FY09 PBR is good, but CR is expected
- Ways to live it thru 20-25M$/yr shortage:
- Find the money (FY08 suppl. funding still possible)
- Staff reduction (10% of the staff, affect only FY09 )
- Furlough (1 wk /2 mos = 12%), no vacation accrual
- Cuts all over the place
- (re)think mid- and longer-term future

- March 11, 2008

- APC Mini-Retreat

## Layoffs 

**Jan’08 Director formed a Workforce Reduction Task Force****:**
- Charged to give him recommendations on RIF
- Dozen “wisemen”, chaired by Bob Kephart
**Div/Sec/Center directors presented 5/10/15% RIF plans**
**WRTF presented recommendations in Feb**
- About 10% RIF for all DSC, all job categories
- APC target is 4 (out of 43)
**DSC directors presented RIF plans to Director late Feb:**
- Guidance: job functions, mission fit, performance
- APC plan developed by me and Mike Church, DH input
**Scientific staff RIFs to be reviewed by special committee**
**DoE Approval in March-April ******** notices April-May**

- March 11, 2008

- APC Mini-Retreat

## Related 

- Though hiring freeze has not been introduced:
- All openings were pulled out for now (till April?)
- Offers sent are to be respected
- APC recent hires:
-  Yin-e Sun (ANL, Peoples Fellow, started)
-  Andrea Latina (CERN, Peoples Fellow, exp. May’08)
-  Moses Chung (PPPL,  Res.Associate, exp. May’08)
- We are actively seeking Joint Appointments (NIU,IIT,NW)
- Promotions not cancelled, but
- Only  1⁄2   yr funds distributed in Dec, the rest in question
- Reward and Recognition awards:
- Not cut, are being awarded

- March 11, 2008

- APC Mini-Retreat

## APC FY08 budget 

- Out of total APC budget, 1400 k$ available for M&S
- Not incl. 100k$ carryforward and 130k$ contingency
- Some 412k$ spent so far (~30%, 5 mos thru FY)
- Biggest line items:
- 530k$ - Muon Accelerator R&D (whole lab)
- 328k$ - Accelerator PhD Program
-  198k$ - general R&D (TEL, GM, HTS, dB/dt, etc)
-  107k$ - travel (coord. by me & Margie - not enough)
-  104k$ - Lee Teng and International summer students
-  35k$ - HINS (most of M&S in TD)
-  30k$ - new PCs (coord. By Mike Kriss & Margie)
-  26k$ - office supplies, misc

- March 11, 2008

- APC Mini-Retreat

## APC Major Goals for FY08 

- Support HINS and Project X:
- Achieve 2.5MeV beam from RFQ, m-cavity test  of vector modulator
- Build and install new e-cloud diagnostics in MI, beam studies
- Simulations toward Project-X CD0 (e-cloud, optics, losses, stripping, SC)
- Muon R&D:
- Get beam in MTA for high-pressure RF studies; do MUCOOL tests; MICE
- Design 6D HCC experiment; construct 4 test coils; HTS collab; 10-yr plan
- Support  Run II:
- Upgrade and commission TELs for 6-12 bunch B-B-compensation
- Take part in keeping operations up, evolutionary upgrades
- LHC:
- Bent crystal studies in Tev; IR design; LTV for LHC beam commissioning
- Education:
- 8 PhD students
- first 5 Lee Teng scholars in Summer ’08 & International summer students

- March 11, 2008

- APC Mini-Retreat

## What we would like to do but can not do with this budget

- MDB facility (HINS) schedule  delays:
- MDB progress is resource driven (short of $$ and people, already delayed)
- Funding cap imposed by DoE (limits both M&S and SWF)
- Muon R&D significantly underfunded:
- 700k$ short due to funding cap (also by DoE)
- MCTF plan in jeopardy, MANX &/or HCC section construction in question
- HTS collaboration formed but no funds available now, working in the background
- Advanced Accelerator R&D on ropes:
- Previous plans for NML extension on hold (died?)
- Need to reinvent the NML program and justify A0
- Travel at the rate 1 trip/ person
- In the year of EPAC, BIW, nuFact, other major events

- March 11, 2008

- APC Mini-Retreat

## Related 

- Office space :
- Most of the APC & Co on WH13 and WH12
- ~10 spread over AD and TD
-  there is space for new hires, summer students –  will see, no reliable meeting room (Fish Tank no good)
-  talking with PPD to free up WH13 machine shop
-  want to have Project-X design people closer
- Propaganda:
- FermiToday - Wed. Column space rotation
- FermiToday - Topic articles (need more! )
- Great Webpage (thanks to Kevin & Margie, need to fill)
- APC HQ not very visible on WH13

- March 11, 2008

- APC Mini-Retreat

## APC logo

- APC Mini-Retreat

## Safety

- March 11, 2008

- APC Mini-Retreat

- AD ES&H Dept takes care of the APC
- Bob Webber is the APC Safety Coordinator –  let him know if you see any safety issues anywhere  anytime
- APC  has good  safety record so far
- Please, continue to pay close attention to safety!

## Near and Far Future 

- The whole filed of High Energy Physics suffers:
- FY08 budget cut: 780M$ (PBR) to 698M$ (omnibus)
- SLAC B-factory closed, CESR-c to be, Tevatron in 09-10
- ILC funding reduced 60  15 M$, NOvA on hold
-  ... DoE Office HEP Director had been changed recently
- Need to develop a long-term roadmap:
- Step 1: FNAL steering committee (2007)  Project X
- Step 2: P5 panel (Spring 2008)  3 scenarios
- So far the Lab program looks good, ideal path:
- Tev thru 2010  NOvA  Project X (2012-2017)  either Neutrino Factory or Muon Collider ~2020
- New series of reviews across the field  –  Summer ‘08

- March 11, 2008

- APC Mini-Retreat

## So, the situation is worrysome: whom can we make resort to?

- March 11, 2008

- APC Mini-Retreat

## Fermilab’s Accelerator Organization

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- APC Mini-Retreat

**Accelerator **
**Physics **
**Center**

**Technical**
**Division**

**Associate Director**
**for Accelerators **

**Accelerator**
**Division **

**Director**

## as of 12/01/07 

- as of 12/01/07

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- APC Mini-Retreat

## APC Personnel Profile

| Category | 2007  06/01 | now | FY2008
plan |
| --- | --- | --- | --- |
| Scientists/Physicists | 23 | 24 | 2 6 |
| Post Docs | 5 | 4 | 4 |
| Engineers | 4 | 4 | 4 |
| Technicians | 1 | 1 | 1 |
| Computer Prof. | 1 | 1 | 1 |
| Admin. Staff | 3 | 3 | 3 |
| Guest Sci. & Eng. | 7 | 6 | 7 |
| TOTAL STAFF | 44 | 43 | 4 6 |
| Joint Appointments | 4 | 3 | 4 |
| PhD students | 8 | 8 | 10 |

- March 11, 2008

- APC Mini-Retreat

## Known Problem: HINS Labor Cap  

- HINS is funded at $7.4M (with overheads). This includes $3.2M M&S (=$2.8M direct) and $4.2M SWF (=$2.4M direct).
- As of the end of November salaries were accruing at a rate of $3.6M/year (50% over the cap)
- APC’s HINS Dept has 10 FTEs (~1.3M$ SWF). To fit the cap ~5FTEs should be moved somewhere else.
- Only  ~3 FTEs can be charged to PX legitimately so we might have a problem.
- Funding/Reporting options must be understood
- S.Holmes is aware of the situation and working on resolution.

- March 11, 2008

- APC Mini-Retreat

## Muons Problems (1)

- FY07 actual muon M&S was **932k$ **direct and 16.6 FTEs of labor or **2.2M$ **direct (**4.4M$ **total with overheads)
- In the FY08 budget guidance, Muons is funded at **4.1**M$ (with overheads).
- Of this 600k$ (**530k$ **direct) is M&S for ongoing activities of NFMCC
- This leaves 3.5M$ which if it all goes to SWF is **2.0M$ **direct. If one wanted some of this to go to M&S, it leaves less for salaries.
- FY08 total actual muon effort (est) in the Lab is ~24 FTE
- APC :  9FTE = 2.5FTE NFMCC  +  6.5FTE MCTF
- AD:     6FTE=  2.5FTE MTA beamline +3.5 FTE MCTF
- PPD:   3.5FTE NFMCC
- TD:     5.5FTE MCTF

- March 11, 2008

- APC Mini-Retreat

## Muons Problems (2)

- As of the end of November Muon salaries were accruing at a rate of $2.4M/year.
- To get under the cap, we start charging the ~4 FTE who are engaged in simulations to APC theory and modeling, rather than muons. (We  will also back out their salaries for Oct-Nov)
- We now should consider how to generate some space for a couple $100K of M&S *(*not yet resolved!!!)
- APC M&S budget guidance allows to spend 250k$ M&S direct if the space under the cap is generated – the following discussion follows that scenario:
- total M&S = 530k$ NFMCC and additional 250k$ =780k$

- March 11, 2008

- APC Mini-Retreat

## Scope of Required New Initiatives

- At beginning of FY07 we submitted an R&D plan that called for ~20M$ integrated over ~5 years to execute a Muon Collider Task Force R&D plan.
- Our plans are consistent with recommendations from the recent HEPAP accelerator R&D subpanel, and the FNAL Steering Group.
- The MCTF plan would, together with complementary NFMCC activities, enable the community to make an informed judgment about the prospects for a multi-TeV Muon Collider ( based on technical viability, and first defensible guesstimates for performance, cost, timescale).
- We were hoping that funding for the MCTF plan might begin in FY07, so that we could aim at delivering the goods by end of FY11, but MCTF activities did not receive significant M&S support in ‘07.
- If the MCTF R&D receives some initial M&S support in FY08 we can aim to deliver the goods by end of FY12.

- March 11, 2008

- APC Mini-Retreat

## Scope of Required New Initiatives

- 1)  Needed to meet travel needs associated with MICE (**backup slide**)
- 2)  To move beyond initial “4 coil test” towards building an HCC section.
- to exploit HTS conductor R&D momentum initiated with SBIR, and to push ahead with initiating a national HTS magnet collaboration needed to get our feet on the ground with this technology.
- 4)  The MTA beamline estimate is on **next slide**. Completing the beamline so that the first HPRF test can be made in FY08 is a priority.
- 5)  Needed to complete the presently planned MUCOOL RF R&D in FY08 before the MICE solenoid arrives early FY09 ( scheduling conflict)
- Needed to extend the RF R&D to explore “magnetic insulation” against  RF breakdown.
- Needed to begin work towards bench testing an HCC 6D cooling section ... first step towards a 6D cooling experiment.
- 8) 	Beginning – smth that can grow in coming years, and establishes that accel R&D for expts (as well as machines) is supported by APC

- March 11, 2008

- APC Mini-Retreat

##         Summary of the APC Additional       Needs (in order of priority)

- 45k$ network analyzer for MDB + resolve HINS & Pr-X Labor
- 2. 	145k$ for fast cycling HTS magnet test
- 2.	90k$ M&S for crystal experiment + 60k$ SWF
- 3.	11k$ for Cartoon cluster upgrade (more nodes)
- 3.	70k$ for Advanced Accel methods @ NML/A0
- 3.	80k$ to get pulsed synchrotron for US PAS/Summer st
- 36k$ extra visitors support
- 4.	10k$ UIUC undergraduate students (G.Gollin)
- 4.	42k$ for the APC retreat
- 4.	13k$ for new copier/scanner (serves WH13)
- 4.	25k$ for MAFIA license
- ( 1,267k$ M&S)

-         Summary of the APC Additional       Needs (in order of priority)

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- APC Mini-Retreat

## Muon Travel Needs 140k$

- MICE =47k$
- Fall CM: 3 X 3k $10k
- Commissioning: 4 X 3k 12k
- Spring CM 3 X 3k 10k
- Beam running 3 X 5k 15k
- MCTF managment = 13k$
- NFMCC = 35k$
- CM 5 X 2.5 13k
- MuTac 5 X 1.2 6k
- Muon Collider RAL TWS 4 X 1.5 6k
- BNL WS 5 X 2 10k
- International Conferences = 45k$
- Neutrino08 3 X 5 15k
- Golden08 2 X 4 8k
- NuFact08 4 X 4 16k
- PAC08 3 X 2 6k

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- APC Mini-Retreat

## MCTF Report (https://mctf.fnal.gov)

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- APC Mini-Retreat

**FY07: 0k$ M&S **
**FY08 guidance: 0.25M$ M&S  ****–**** (may be)**

- ca 2006