# Presentation: 782228

## PowerTrack

- Julie A. Pate
- July 2004

## What is PowerTrack?

- FOR US GOVERNMENT PURPOSES ONLY

**Notes:**
To complete the Dale Carnegie Training® Evidence – Action – Benefit formula, follow the action step with the benefits to the audience.  Consider their interests, needs, and preferences.  Support the benefits with evidence; i.e., statistics, demonstrations, testimonials, incidents, analogies, and exhibits and you will build credibility.

## PowerTrack’s Experience

- Six plus years of successful payment processing.
- Daily payment processing averages $12 Million.
- U.S. Bank is nation’s sixth largest bank.
- 40% of all visa commercial card sales.
- Customer Success:  Department of Defense has already realized an estimated savings of $11 million annually due to their ability to eliminate transportation payment infrastructure, improve efficiency, and lower cost.

- FOR US GOVERNMENT PURPOSES ONLY

## Benefits of Change?  

- FOR US GOVERNMENT PURPOSES ONLY

**Notes:**
To complete the Dale Carnegie Training® Evidence – Action – Benefit formula, follow the action step with the benefits to the audience.  Consider their interests, needs, and preferences.  Support the benefits with evidence; i.e., statistics, demonstrations, testimonials, incidents, analogies, and exhibits and you will build credibility.

## Fulfills Pre-Audit Requirements & Ensures Validation of Freight Charges (41 CFR, Section 102-118)

## Additional Benefits Realized...

- Supports Integrated Financial Management Program & Full Cost Accounting initiatives.
- Focus more on “Core Business” by providing services that meet unique packaging, handling, and transportation requirements in support of institutional, program, and project goals.
- Avoids fraud, waste, and abuse.
- One Stop-Shop
- Satisfies pre-audit, performs auto-approvals, provides reports, collaborates on exceptions, settle funds & gain real-time visibility.
- Eliminates transportation payment infrastructure.
- Reduces administrative costs by achieving efficiencies.
- Timely dissemination of information & reduces cycle times.
- Follows Shared Service Center concept through  “Standardization”.

**Notes:**
To complete the Dale Carnegie Training® Evidence – Action – Benefit formula, follow the action step with the benefits to the audience.  Consider their interests, needs, and preferences.  Support the benefits with evidence; i.e., statistics, demonstrations, testimonials, incidents, analogies, and exhibits and you will build credibility.

## Where do we go from here?

- April 1st, JSC Selected to Pilot PowerTrack

- July 13-14th, HHG Work Shop at JSC

- Define Business Plan & Carrier Listing

- Training – 1 day

- Live Transactions

- Complete First Billing Cycle

- June 29th, Letter of Intent From NASA

_**Project Milestones**_

- Repeat Above Milestones for General Freight Traffic

## Next Steps...

- Business Plan Developed
- Business Rules & Policies
- Organizational Structure
- Define Center Appropriations
- G/L Acct.#, Fund #, Cost Center, Order, & WBS Element
- Define Auditing Criteria
- Auto Approval From Thresholds & Tolerances
- Provide Carrier Listing
- Registered & Authorized Trading Partners
- Training (Carriers & NASA Users)

## Key Issues

- Short term
- Carrier Provided EDI Interface
- Form 858 EDI to PowerTrack or User Interface Invoice
- Early Involvement of Team Players (HR, FMD, TO, etc.)
- Long term
- EDI Interface with IFMP/SAP
- Requires Funding & Program Support
- SAP sends EDI to PowerTrack

- FOR US GOVERNMENT PURPOSES ONLY

## PowerTrack HHG Process

**NASA**

**Customer**

**PowerTrack**

- Assign Carrier

- Send EDIOrder

- Send EDIInvoice
- (paid 1-3 days)

- Receives payment and statement of deposit.

- Review Order & Adjust (as needed), Add TA #, Approve Transaction.

- Receive bill and a monthly data file used to post to General Ledger at end of month (Approve Invoice).

- Deliver Goods

**High Visibility!**
**Easy to Audit!**
**Mission Success!**

## Risks & Rewards

- Risks
- No Risk Involved.
- Carriers are willing to pay the 1% tender rate charge because of the ability to be paid within 3 business days.
- WIN/WIN/WIN situation for customer, carrier, and U.S. Bank.
- Rewards
- Expected pay-off is immediately recognized upon implementation.

- FOR US GOVERNMENT PURPOSES ONLY

## Conclusion

- JSC is recommending the implementation of the PowerTrack Program within NASA’s  HHG & General Freight Traffic billing and payment system.

- FOR US GOVERNMENT PURPOSES ONLY

**Notes:**
To close, restate the action step followed by the benefits.  Speak with conviction and confidence, and you will sell your ideas.