# Presentation: 663711

## Construction Management Computer Systems

##   What kind of computer program system do you use to manage your construction projects?

- A. **(43%)** AASHTO's Trns*port®  or CAS®
- B. **(43%)** Agency developed program
- C. **(7%)** Other Commercially available program
- D. **(7%)** Don't use a computer program

##    How does your state normally determine the contractor's periodic progress payments?

- A. **(4%)** Accept contractor's invoices
- B. **(84%)**  Independently determine the amount of the 		          progress payment due to completing work items
- C. **(12%)** Other

##  What functions are performed by your system? 

- A. (12%) Generate contractor periodic progress payments
- B. (10%) Track contract time assessed
- C. (10%) Document  individual contract work items as they are completed
- D. (5%)   Track the materials approved for a project
- E. (6%)    Track the materials actually used on a project
- F. (7%)    Track project subcontractors
- G. (1%)    Document the progress payments actually due each subcontractor
- H. (9%)    Create and print project change orders
- I.  (8%)    Track project change order items
- J.  (5%)    Track important project milestones
- K. (8%)    Document daily project work and happenings
- L. (5%)    Track DBE/MBE/WBE subcontractors
- M. (2%)   Document payment due DBE/MBE/WBE subcontractors
- N. (11%)  Documents the quantities due for the contractor's final release 		       payment

##  How does your system interface with the agency's accounting system?

-  A. (33%)  The construction management program creates 		       payment files which are read and directly accepted 	       by the accounting system
-  B. (50%)  Summary  information needed to make the 		       payment is created by the construction program, 	       but must be key punched into the accounting 		       program
-  C. (17%)  Other
-  D. (0%)  Don't know

##  How is the payment of project funds to the contract normally authorized?

- A. (28%) A password system is used to authorize the computer 	        files so they are accepted
- B. (36%) A paper document having the appropriate signatures  	        is required
- C. (36%) Some combination of the above

##  How does your system interface with the project bidding and award process?

- a. (78%) Most or all of the computer files used in the 		       bidding and awards process are directly 		        	       transferred to the construction management 		       computer system
- b. (22%) There is little or no exchange of computer files 		       between the two processes; the construction 		       files are created separately after the bidding 	   	       and awards process is completed
- c. (0%)  Don't know

##     Does your agency have a separate computer system for its materials section ?  

- A. (42%) Yes
- B. (58%) No

##      	 If so, how well does your construction                	management system interact with the material 		division's computer program?

- A. (23%) Both the construction and materials sections share a common 	       system
- B. (15%) They are separate programs, but they have been customized so as 	       to fully share information
- C. (15%) A limited amount of information is shared between the two 	      systems
- D. (47%) There is no direct exchange of information; all shared 		       information generated in one program must be keyed into the 	       other

##  Where is the routine project data entry made?

- A. (45%) On portable computers at the project location
- B. (45%) At the resident's office
- C. (10%) At  a centralized location such as the District Office
- D. (0%)  Other

##  How often is the project data information entered?

- A.  (68%)  Daily
- B.  (7%)   Weekly
- C.  (7%)   Monthly
- D.  (18%) Just before making a progress payment
- E.  (0%)  Other

##  Who regularly does the project data entry?

- A. (25%) The project inspector enters the information into 	         a portable computer unit
- B. (28%) The project inspector returns to his office and 		        enters the information into an office computer
- C. (47%) The project inspector completes a paper 		         inspection report, and the information is keyed 	         by a separate data entry person

##  Where is the project information stored?

- A. (39%)  On stand alone personal computers in the 		         resident engineer's office
- B. (26%)  On the agency's mainframe computer system
- C. (35%)  The resident's computers are networked into a 		         client/server environment and the information is 	         stored on servers
- D. (0%)    Don't know

##  What is the basic setup of your computer system?

- A. (43%)  Stand-alone PC's
- B. (7%)    Dumb terminals linked to a mainframe system
- C. (50%)  Client-server with the individual PC's 			          networked together

## What is the operating system for your computer system?

- A. (41%)  Windows
- B. (41%)  Windows NT
- C. (0%)    OS/2
- D. (12%)  Oracle
- E. (6%)    Other

##  Other than the data entry personnel, how large of a support staff does it take to support and maintain your system?

- A. (48%)  1 to 5 personnel
- B. (24%)   6 to 10 personnel
- C. (0%)     11 to 15 personnel
- D. (28% )  Greater than 15

##  What is your agency's plans in regards to  			Trns*port®?

- A. (44%) Already have it in place and regularly using the 	         program
- B. (19%)   Have obtained a license, and in the process of   	          implementing the program
- C. (11%)   Evaluating the program, and may switch to it 		          later
- D. (26%)  Do not plan to implement Trns*port®

##  What is your agency's plans in regards to the Trns*port MaterialsManager® module currently under development?

- A. (0%)  Have committed funds towards the programs 		       development, and will implement as soon as 		        ready
- B. (24%)  Will evaluate when more information is 		         available, likely to adopt
- C. (52%)  Will reevaluate when program completed, not 		          likely to adopt at the present moment
- D. (24%)  Do not plan on adopting the module

##  How satisfied are you with your present system?

- A. (17%) Very satisfied, no plans to change system
- B. (66%)  System meets most of  our needs, but needs 		         some upgrading
- C. (17%)   Not satisfied with present system

##  How is information transmitted back and forth between the field resident engineer's offices and centralized locations?

- A. (33%) The resident's offices are networked to a central 	        computer system using systems such as Novell 	        Network
- B. (43%) Data is transferred through normal phone lines 		        and modems
- C. (24%) Paper copies of information are mailed, faxed, or 	        otherwise transported between the offices and 		        keyed into the computer system

##  What is the approximate ratio of the number of computers in your overall construction division to the number of project inspectors?

- A. (45%) 1 to 1
- B. (15%) 1 to 2
- C. (15%) 1 to 3
- D. (25%) 1 to 4 or higher

##  What is the approximate construction budget of your agency?

- A. (45%) 100 million to 500 million
- B. (18%) 500 million to 1 billion
- C. (37%) Greater than 1 billion

## ELECTRONIC BIDDING

## Have you implemented electronic bidding?

- A.  (48%) Yes
- B.  (52%) NO

## If not, are you considering implementing electronic bidding?

- A.  (100%) Yes
- B.  (0%)     No

## Is electronic bidding mandatory or on a voluntary basis?

- A.  (33%)  Mandatory
- B.  (67%)  Voluntary

## If you are using electronic bidding, what are the requirements for paper bids?

- A. (88%) Paper bids required in addition to electronic bids
- B.  (6%)  Paper bids accepted as an alternative
- C.  (6%)  Accept paper bids for a certain size project
- D.  (0%)  Don’t accept paper bids

## Are electronic bids used only for certain size projects?

- A.  (7%)  Yes
- B.  (93%)  No

## Do you use AASHTO’s Trns*port Expedite®?

- A.  (71%)  Yes
- B.  (29%)  No

## If not, do you plan on implementing it?

- A.  (20%)  Yes
- B.  (80%)  No

## Are you using Bid Express?

- A.  (19%)  Yes
- B.  (81%)  No

## If not, are you considering implementing it?

- A.  (69%)  Yes
- B.  (31%)  No

## Do you require computer bid disks?

- A.  (50%)  Yes
- B.  (50%)  No

## If yes, do you still accept paper bids?

- A.  (73%)  Yes
- B.  (27%)  No

## If electronic bidding is allowed, how do you handle bid bonds?

- A.  (71%)  Paper bonds matched up to bids on letting
- B.  (7%)  Electronic bid bond submittal
- C.  (22%)  Other

## Have you considered any other electronic bidding programs or methods?

- A.  (47%)  Yes
- B.  (53%)  No

## Have you considered writing an in-house electronic bidding program?

- A.  (53%)  Yes
- B.  (47%)  No

## How has electronic bidding been accepted by the contracting industry?

- A.  (56%)  Very satisfied
- B.  (22%)  Somewhat satisfied
- C.  (0%)  Unsatisfied
- D.  (22%)  Don’t Know

## How much training was provided to the contracting industry on using the electronic bidding system?

- A.  (65%)  Conducted training classes (2hrs-2weeks)
- B.  (21%)  One on one training
- C.  (7%)  Provided written instructions
- D.  (7%)  None

## What size of support staff does your electronic bidding require?

- A.  (86%)  1 to 5
- B.  (14%)  6 to 10
- C.  (0%)  11 to 15

## Are electronic signatures legal in your state?

- A.  (87%)  Yes
- B.  (13%)  No