# Presentation: 055541

## Fiscal Year 2008 Intercity Bus Security Grant Program WorkshopFebruary 2008 

## Agenda

- 12:00 pm		Welcome and Opening Remarks
- 12:15 pm		Summary of the FY 07 IBSGP
- 12:30 pm		Overview of the FY 08 IBSGP
- 1:00 pm		FY 08 IBSGP Funding Priorities and Evaluation Criteria
- 1:30 pm		*Break*
- 2:00 pm		Investment Justification Working Session
- 			- Administrative Overview and Requirements
- 			- How to Write an Investment Justification
- 3:00 pm		*Grants.gov* Working Session
- 3:30 pm		Questions and Answers
- 4:30 pm		Closing Remarks

## Intercity Bus Security Grant Program

**Summary of FY 2007**** **

## IBSGP Funding Priorities

- DHS focused the IBSGP funds on bus companies serving the Nation’s highest-risk metropolitan areas
- Based upon:
- Ongoing intelligence analysis
- Extensive security reviews
- Consultations with industry partners
- Congressional direction

## FY 2007 IBSGP Funded Project Types	Tier 1

## FY 2007 IBSGP Funded Project Types	Tier 2

- FY 2007 IBSGP Funded Project Types	Tier 2

## Fiscal Year 2008 Intercity Bus Security Grant Program  Overview of Key Changes 

## Key changes were implemented in FY 2008

- Driven by Congressional mandates:
- Public Law 110-53: 9/11 Act
- Appropriations Bill
- Refinements and enhancements derived from lessons learned and grantee feedback

## Summary of Key Changes

- By accepting a FY 2008 IBSGP award, the grantee must allow DHS to perform a Corporate Security Review and audit upon request.

- Corporate Security Review

- The maximum Federal share of any IBSGP project is 75%.  Grantees are required to provide non-Federal funding (cash or in-kind) of at least 25% of approved project costs.

- Cost Share

- Funding for intercity buses totals $11,172,250 (Tier I $6,144,738 and Tier II $5,027,512)

- Funding Allocations

**Change**

**Description**

- Eligibility

- Per the 9/11 Act, only private _operators_ providing transportation by an over-the-road bus are eligible; _owners,_ affiliates, subsidiaries under an umbrella company are not eligible this year

- Overtime/ Backfill Costs

- Private sector employee overtime and backfill costs, as well as straight time costs, are not eligible expenses.

**Notes:**
To be eligible, operators must also meet the following:
Operate fixed route intercity bus transportation providing services to a defined Urban Area Security Initiative (UASI) jurisdiction
Operate a charter bus service using over-the-road buses and provide a minimum of 50 trips annually to one or more UASI jurisdictions

##  Summary of Key Changes Continued 

| Change | Description |
| --- | --- |
| Vulnerability Assessments and Security Plans | Per the 9/11 Act, operators must have a vulnerability assessment and security plan to be eligible to receive funds for other project types.  
If the operator does not have a current vulnerability assessment or security plan, the only project that operator can request funds for is for the development of a vulnerability assessment and/or security plan.
Tier I operators must complete them within one year of the grant award
Tier II operators are encouraged to complete them within one year of the grant award
If an operator has a current vulnerability assessment and security plan, they must certify as such and may apply for other project types.
Operators may have to provide copies of their vulnerability assessments and security plans to DHS upon request |

## Important Dates for FY 2008 IBSGP 

## Fiscal Year 2008 Intercity Bus Security Grant Program Funding Priorities and Evaluation Criteria 

## DHS is clear on funding priorities and allowable uses of funds

- Section 1532 (b) of the 9/11 Act outlines several allowable uses of funds for over-the-road bus security
- DHS has listed the uses of funds in prioritized order in the FY 2008 IBSGP Guidance and Application Kit
- Funding uses prioritized by ability and efficiency in mitigating risk

## Prioritized Uses of Funds

| FY 2008 Uses of Funds |
| --- |
| Development of vulnerability assessments and security plans |
| Operating and capital costs associated with over-the-road bus security awareness, preparedness, and response training, including training for frontline employees for potential security threats and conditions (must be DHS-approved training) |
| Live or simulated exercises for the purpose of assessing and improving the capabilities of entities to prevent, prepare for, mitigate, respond to, and recover from acts of terrorism (must be DHS-approved exercises) |
| Public awareness campaigns for enhanced over-the-road bus security (must be DHS-approved) |
| Modifying over-the-road buses to increase their security |

## Prioritized Uses of Funds Continued

| FY 2008 Uses of Funds |
| --- |
| Installing cameras and video surveillance equipment on over-the-road buses and at terminals, garages, and over-the-road bus facilities (As in FY 2007, the program will continue to de-emphasize the procurement of closed-circuit television cameras (CCTV) for vehicles as a deterrent to terrorism.  Video systems with the capability to stream live video to first responders, however, are encouraged) |
| Constructing and modifying terminals, garages, and facilities, including terminals and other over-the-road bus facilities owned by State or local governments, to increase their security |
| Establishing and improving an emergency communications system linking drivers and over-the-road buses to the recipient’s operations center or linking the operations center to law enforcement and emergency personnel |

## Prioritized Uses of Funds Continued

| FY 2008 Uses of Funds |
| --- |
| Implementing and operating passenger screening programs for weapons and explosives |
| Protecting or isolating the driver of an over-the-road bus |
| Chemical, biological, radiological, or explosive detection, including canine patrols for such detection |
| Acquiring, upgrading, installing, or operating equipment, software, or accessorial services for collection, storage, or exchange of passenger and driver information through ticketing systems or other means and for information links with government agencies, for security purposes |
| Overtime reimbursement, including reimbursement of State, local, and tribal governments for costs, for enhanced security personnel assigned to duties related to over-the-road bus security during periods of Orange or Red Alert levels or National Special Security Events |

## Prioritized Uses of Funds Continued

-  Seven Main Project Types:
- Facility Security Enhancements
- Vehicle Security Enhancements
- Passenger and Baggage Screening
- Training
- Exercises
- Public Awareness Campaign
- Vulnerability Assessment and Security Plan

## Five factors will be considered in evaluating the Investment Justifications

| FY 2008 Evaluation Criteria |  |
| --- | --- |
| Funding Priorities | Extent to which projects address the listed funding priorities  |
| Cost Effectiveness | Expected impact on security relative to the investment |
| Ability to Reduce Risk of Catastrophic Events | Projects will be evaluated and prioritized on their ability to reduce risk |
| Sustainability without Additional Federal Funds | Extent to which projects exhibit a likelihood of success, or continued success, without requiring additional Federal resources |
| Timelines | Ability of the applicant to complete the proposed project within submitted timeframes |

## Fiscal Year 2008 Intercity Bus Security Grant Program Investment Justification 

**Administrative Overview and Requirements**

## Program Requirements

- General Requirements
- Management and Administration (M&A) Costs
- 	Any M&A costs associated with individual projects must be included in the budget for each individual project
- M&A costs for managing the overall award must be accounted for separately
- Minimum Project Amounts
- There is no minimum amount for vulnerability assessments or security plans
- For Tier I applicants, the minimum amount that may be requested for training and/or exercises is $50,000.  The minimum amount for other projects is $100,000.
- For Tier II applicants, the minimum amount that may be requested for training and/or exercises is $5,000.  The minimum amount for other projects is $25,000.

## Program Requirements Continued

- Cost Share
- The maximum Federal share of any IBSGP project is 75%
- Grantees must provide at least 25% of non-Federal funding (cash or in-kind)
- For example, if the total project cost is $100,000, the maximum DHS grant award would be $75,000 with the grantee required to provide $25,000
- Corporate Security Review (CSR) and Audit
- By accepting a FY 2008 IBSGP award, the grantee must allow DHS to perform a CSR and audit upon request
- As part of the CSR, the grantee will be required to provide information concerning critical assets, threat assessments, vulnerability assessments, management and oversight of the security plan, personnel security, training, secure areas, exercises, cyber security, and physical security countermeasures

## Application Requirements

- Overview:
- Each individual bus company can submit up to three investments within the Investment Justification
- An Investment Justification template has been created in MicrosoftTM Word; use of the template is not required, but is recommended and available at: _[http://www.tsa.gov/join/grants/ibsgp.shtm](http://www.tsa.gov/join/grants/ibsgp.shtm)__  _
- Must be submitted via *grants.gov* portal by March 17, 2008, 11:59 PM EST.

## Applications must be submitted electronically  

*Grants.gov* mandatory application forms include:
- Standard Form 424, Application for Federal Assistance
- Standard Form 424B, Assurances for Non-Construction Programs
- Standard Form LLL, Disclosure of Lobbying Activities
- Certifications regarding Debarment, Suspension, and Other Responsibility Matters
- Certification regarding Drug-Free Workplace Requirement
- The following forms must be submitted as optional attachments:
- Investment Justification (See Appendix D, Page D-1)
- Detailed Budget Worksheet (See Appendix F, Page F-1)
- Vulnerability Assessment and Security Plan Certification Form (if applicable, see Appendix I, Page I-1)

## Fiscal Year 2008 Intercity Bus Security Grant Program How to Write an Investment Justification 

## Investment Justification: Background

- I.A.  Bus company identification:
- List point(s) of contact (POCs)
- Identify single authorizing official for the organization that can sign a grant award
- I.B.  Operations in UASI jurisdictions
- Provide a list of UASI jurisdictions served
- The number of trips annually to each UASI (for charter services only)
- Include sources to verify accuracy of information
- I.C.  Fleet Size
- Provide the number of over-the-road buses in the fleet
- Include sources to verify accuracy of information

##  Investment Justification: Background

- I.D.  System Infrastructure
- Provide infrastructure information such as area of operations, number of passengers and miles driven, number of employees, description of terminals/bus lots, passenger traffic, etc.
- For charter services, provide company infrastructure, area of operations, number of passengers and employees, description of bus lots, etc.
*	**Note:  This Background section needs to be completed only once per application, regardless of the number of investments proposed.  The information in this section provides background/context for the investment(s) requested, but does not represent the evaluation criteria used by DHS for rating individual investment proposals.*

## Investment Justification: Strategic and Program Priorities

- II.A. Investment Abstract
- Briefly summarize this investment, including what bus security risk the project will address and how the investment enhances overall system security
- II.B. Security Fundamentals Narrative
- Describe how the investment addresses one or more of the funding priorities outlined in the Grant Guidance
- Relevance to the National Preparedness Guidelines and Target Capabilities list

## Investment Justification: Impact

- III.A. Risk Reduction
- Discuss how the investment will reduce risk in a cost effective manner
- Identify the nature of the risk, why it is considered a risk, and how the risk and need are related to show how addressing the need will also mitigate risk
- III.B. Anticipated Impacts
- Outline the expected high-level impacts
- Define your metrics of success
- Outputs (i.e. X number of people will be trained)
- Outcomes (i.e. This training program will increase X standard of preparedness by Y%.  Therefore, we will increase our baseline preparedness by Z%)

## Investment Justification: Funding & Implementation Plan

- IV.A.  Funding Chart
- List costs (IBSGP request, match, and total) by allowable cost categories
- Ensure the funding request is reasonable and justified by direct linkage to activities outlines in this particular investment
- IV.B. Potential Challenges
- For each challenge, provide a brief description of how the challenge will be addressed and mitigated, and indicate probability of occurrence (high, medium, or low);
- Challenges should focus on implementation only

*Note:  An itemized Budget Detail Worksheet must be completed also—see Appendix F of the FY 2008 IBSGP Guidance and Application Kit for a sample format.*

## Investment Justification: Funding & Implementation Plan

- IV.C. Funding Resources Beyond FY 2008
- Discuss other funding sources that you plan to utilize for implementing and continued sustainability of this investment
- Explain how you will meet the cost share requirement
- Provide rationale as to why requested FY 2008 IBSGP funding is sufficient for implementation and sustainment of this investment
- IV.D. Timeline, Milestones, and Dates
- Only include major milestones that are critical to the success of the investment
- No more than ten milestones should be provided
- Identify planned start and end dates
- List any relevant information that is critical to the successful completion of the milestone

## Fiscal Year 2008 Intercity Bus Security Grant Program Grants.gov Working Session 

**Notes:**
-In order to submit a federal grant application, grantees must submit them electronically using grants.gov.    
-I will provide a brief overview of the grants.gov registration process for the Authorized Organization Representative (AOR).  
-This is the person who is responsible for submitting grant applications for your organization.  
-A detailed outline is available in Appendix C of the FY08 IBSGP Grant Guidance and Application Kit.

## Click on E-Biz POC Login and Get Registered

- Click on E-Biz POC Login and Get Registered

**Notes:**
-In order to approve an AOR, an e-business point of contact must be established 
-If you already have a DUNS number and MPIN from the CCR, you may establish an e-business point of contact.  
-This person has the capability of designating, or revoking, the privileges of an authorized organization representative (AOR).  
-The AOR is the organization’s authorized submitter of a federal grant application.  
-For example, the President CEO could be the e-business point of contact and assign another individual to be the AOR.
-If the AOR leaves the organization, the e-business point of contact could designate another individual.
-The E-Biz login link is on the right-hand side of the home page for grants.gov.
-Click on the Get Registered link on the left-hand side of the home page to begin the grants.gov registration process.

## Click on Organization Registration

**Notes:**
-Click on “I want to register on behalf of an organization”. 

## Follow the six registration steps

**Notes:**
-The six registration steps are listed in brief.
Step 1: Dun & Bradstreet Data Universal Numbering System (DUNS) Number
-If you don’t already have a DUNS number, obtain one by clicking the link under step 1.
-A DUNS number is a unique nine digit ID number for each physical location of your business.  
-This number identifies your business.

Step 2: Register with the Central Contractor Registration (CCR)
-If you have not already registered with the CCR, you must do so at the link under step 2.
-The CCR is a database which collects data on contract acquisitions for the government.
-You will need your DUNS number, tax identification number, electronic funds transfer information, and some statistical information about your business (average number of employees for your location, average annual receipts for your location, affiliations, additional information is required for organizations that sell or generate electricity or refine petroleum) 
-You will receive a marketing partner identification number (MPIN) for registering with grants.gov.

Step 3: Create a username and password with Operational Research Consultants (ORC)
-Click on the link under Step 3.
-In order to safeguard the security of your electronic information, grants.gov utilizes a credential provider.
-A credential provider validates the electronic identity of an individual through electronic credentials, PINS, passwords, and certificates for grants.gov.
-You will need your DUNS number to register.
-You will obtain a username and password that you need for grants.gov registration.

Step 4: Register with grants.gov
-Click on the link under step 4.
-Enter the username and password obtained in the prior step.

Step 5: Verification
-The e-business point of contact will receive an email to verify that you are to be an AOR.

Step 6: Track your AOR status
-Click on the link under step 6.

## Click Apply for Grants to Download PureEdge

**Notes:**
-You will need to download the PureEdge Viewer in order to download the IBSGP application.
-From the grants.gov homepage, click on “Apply for Grants” on the left-hand side to download the viewer. 

## Download PureEdge and the Application Package

**Notes:**
-Click on PureEdge Viewer and follow the instructions.
-After downloading the viewer, you may download the application. Click on “Download a Grant Application Package”. 

## Submit your application

**Notes:**
-At this time, you need to search for the grant opportunity.  
-CFDA 97.057.  
-You will be able to download the application and instructions.
-After you fill out all of the required information and attach optional forms, such as the Investment Justification (Appendix D), the Sample Budget Detail Worksheet (Appendix F), and the Vulnerability Assessment and Security Plan Certification Form (Appendix I), the submit button will be enabled.

## Track Your Application

**Notes:**
-From the grants.gov home page, you can track your application.  
-Click on “track your application” on the left-hand side.
-Keep in mind.....As you are completing the six grants.gov registration steps, you can download the PureEdge viewer, download the application, and fill out the application. 
-Start this registration process as soon as possible!

## Resources

- Website
- _[http://www.tsa.gov/join/grants/ibsgp.shtm](http://www.tsa.gov/join/grants/ibsgp.shtm)_
- Questions and Comments
- _[askcsid@dhs.gov](mailto:askcsid@dhs.gov)_
- _[TSAgrants@tsa.dhs.gov](mailto:TSAgrants@tsa.dhs.gov)_
*Grants.gov* Questions
- 1-800-518-4726

## Fiscal Year 2008 Intercity Bus Security Grant Program Question and Answer Session

## Slide 41