# Presentation: 240107

## HHS Acquisition Update

**Marty Brown**
**Senior Procurement Executive**
**Deputy Assistant Secretary for Acquisition Management and Policy**
- November 17, 2008

***HHS Acquisition:  Ready.  Resourceful.  Responsive.******  ***

## HHS Acquisition Overview

**Office of Acquisition Management & Policy includes Acquisition, **
**	****Logistics and Travel policy functions.**
**HHS Acquisition consists of ~ 1,000 employees in 40 offices.**
**HHS has 10 Heads of Contracting Activity at agencies and operating divisions who oversee day-to-day contracting office operations.**
**Our acquisition professionals award 70,000 contracting actions worth about $14 billion annually.**

## HHS Acquisition - Top Priorities

**Recruiting and retaining a high quality acquisition workforce**
**Measuring acquisition performance in a meaningful way to produce improved results across the HHS enterprise**
**Maintaining a deployable emergency contracting capability**
**Consolidating Acquisition systems**
**Improving oversight of Major Acquisition**
**Increasing Small Business participation**
**Detecting and preventing fraud**
**Increasing competition**

## HHS Acquisition DashboardFY 2008 Q1

## HHS Acquisition DashboardFY 2008 Q4

## Dashboard Improvements Over FY08

**HHS went from 21 Green, 5 Yellow and 20 Red ratings in Quarter 1 to 34 Green, 8 Yellow and 6 Red ratings in Quarter 4.**
**In FY 2008 HHS, as a department, increased the percentage of Performance Based Acquisition dollars from 42% in Quarter 1 to 50% in Quarter 4.**
**HHS’ Strategic Sourcing spend increased by 39% from FY 2007 to FY 2008.**
**6 HHS OPDIVs decreased the total number of contracts and orders they had eligible for closeout.**

## HHS Contract Obligations - Trend

**(in millions)**

## FY08 Contract Obligations by OPDIV

**(in millions)**

## HHS Major AcquisitionAll FY07 Contract Actions Over $10M

**Total Number of Actions**

**Total Dollars Obligated (Billions)**

**IT**

**Construction**

**Vaccines**

## Current Issues

**FAC-P/PM Implementation**
**SmartPay2 Transition**
**Acquisition Intern Program**
**Multiple Year Contracting / Funding**
**Oversight – GAO Framework**
**Doing Business with DoD**
**Strategic Sourcing / Smarter Buying**
**FPDS-NG Accuracy and Timeliness**
**Competency Assessment(s)**
**HHS Consolidated Acquisition System (HCAS) Implementation**

## FAC-P/PM Implementation

_**What We’ve Done:**_
- Discussed preliminary certification approach with OPDIV Acquisition Career Managers.
- Collaborated with OCIO to identify PM certification standards.
_**What’s Ahead:**_
- Issue draft HHS policy and handbook for OPDIV review.
- Issue final guidance.
- Close any competency gaps for current Level 3 PMs.

## SmartPay2 Transition

_**What We’ve Done:**_
- Contracted with J.P. Morgan Chase to issue new HHS purchase, travel and fleet cards.
- Kept customers up to date on current card destruction and new card activation.
_**What’s Ahead:**_
- Resolve issue regarding late delivery of new purchase cards.
- Develop mitigation strategy to minimize disruption caused by late delivery.
- Negotiate any needed contractual modifications.

## Acquisition Intern Program

_**What We’ve Done:**_
- Developed partnership with HHS University to manage the program.
- Discussed basic concepts with HCAs.
_**What’s Ahead:**_
- Obtain OPDIV commitments to hire one or more interns.
- Establish equitable method to fund intern salaries and benefits.
- Recruit interns; review applications; make selections.

## Multiple Year Contracting / Funding

_**What We’ve Done:**_
- Initiated fact-finding, multi-disciplinary “Tiger Team” to look at issue.
- Diane Frasier is leading “Tiger Team.”
- Developed review protocols and time lines.
_**What’s Ahead:**_
- Complete fact-finding and prepare report on team results and recommendations.
- Issue acquisition policy memo to strengthen regulatory controls.

## Oversight – GAO Framework

_**What We’ve Done:**_
- Briefed HCAs on HHS’ proposed oversight approach.
- Retained LMI to help us tailor GAO framework to meet HHS’ unique oversight needs.
_**What’s Ahead:**_
- Establish standard tools/templates and review protocols.
- Issue guidance on self-assessments and Procurement Management Reviews (PMRs).
- Start to conduct PMRs.

## Doing Business with DoD

_**What We’ve Done:**_
- Decided not to issue certification of compliance with DoD procurement requirements.
- Decided not to conduct NITAAC (assisted) acquisitions for DoD.
_**What’s Ahead:**_
- Determine whether DoD plans to exempt any HHS acquisitions from certification standard.

## Strategic Sourcing / Smarter Buying

_**What We’ve Done:**_
- Implemented Federal Strategic Sourcing Initiative (FSSI) Office Supply awards.
- Working with HHS CIO’s office to foster enterprise license agreements.
_**What’s Ahead:**_
- Finalizing strategy for Strategic Sourcing Contract Portfolio.
- Member of sourcing team recompeting FSSI Domestic Mail Delivery Services contract.
- Participating on Strategic Sourcing Community of Practice Education and Measures/Metrics Workgroups.

## FPDS-NG Accuracy and Timeliness

_**What We’ve Done:**_
- Conducted HHS-wide review of DCIS data reliability in FY07.
- Developed HHS-wide plan to improve data accuracy and timeliness in FY08.
- Encouraged HCAs to pursue OPDIV-unique data improvement initiatives.
_**What’s Ahead:**_
- Issue acquisition guidance to support data improvement process.
- Conduct HHS-wide follow-on review of data reliability in FY10.

## Competency Assessment(s)

_**What We’ve Done:**_
- Reviewed 2008 workforce survey and reported findings to OPM.
_**What’s Ahead:**_
- Analyze contracting and program competency gaps.
- Coordinate with HCAs to establish _sensible_ FY09 competency goals.
- Work with HCAs to monitor progress against FY09 goals.

## HCAS Implementation

_**What We’ve Done:**_
- Upgraded the shared FDA and IHS PRISM to Version 6.1.
- Added new features to create the “Global” HCAS PRISM integrated with UFMS.
_**What’s Ahead:**_
- Deploy “Global” PRISM integrated with UFMS for AHRQ, ASPR/BARDA, HRSA, PSC, SAMHSA & ASAM/OAMP in Feb 2009.
- Improve DCIS/FPDS reporting by requiring FPDS coding before release of award from PRISM.

## Questions?