# Presentation: 089011

## (STRIPES)

**(STRIPES)**
**CIO Council BRIEF**

- U.S. DEPARTMENT OF COMMERCE
- National Oceanic and Atmospheric Administration
- Office of the Chief Information Officer
- High Performance Computing and Communications

**February 20, 2007**
**Wendy Couch**
**STRIPES Project Manager**

## Purpose

**Informational Brief to the CIO Council on the Status of the Stripes Acquisition **

## Roles

- _Source Selection Official (SSO)_
- Joe Klimavicz, NOAA CIO

- _STRIPES Steering Committee_
- Hugh Johnson
- Nancy Huang
- Bruce Webster
- John Villemarette
- Wendy Couch

- _Program Manager (PM)_
- Wendy Couch

- _Contracting Officer (CO)_
- Brendon Johnson *(ERAD, Norfolk, VA)*

## Top Goals

- Efficiencies in consolidating IT support requirements
- Partner to assist with managing change across the NOAA enterprise
- Provide seamless transition for continual process improvement** **
- Performance based solution
- Proof of Concept

**Notes:**
Wendy’s Talking Points: - Base message ... “This is what we want”
Efficiencies:  Consolidate under one contractor ...we are looking for a single contract vehicle as a way to focus our time and resources to the one contractor, rather than diverting our interests and resources across many contracting arrangements, for what is in many cases similar services.
Also improve efficiencies by sharing best practices across line offices.
Partner: Approach by phasing in.  This is IDIQ & therefore only a portion of the tasks currently defined.  These were provided in the Downselect Package to Offerors as attachment C.  You will see that of the tasks identified in Attachment C, there is a broad range of phase in approaches.  NOS has 9 defined and more coming – a good portion of those currently defined will be phased in during this first contract year, of OAR’s currently defined they will be phasing in between award and through FY2010, the NOAA enterprise tasks defined in Att C are coming on board the first contract year, as well as the help desk tasks which we are planning to be phased in during the first contract year.  
While the tasks are broken into broad stripes, they are essentially for similar services:  help desk, systems administration, programmatic application support, technical consulting services such as IT studies / assessments / training, IT security such as planning / analysis / documentation / implementing strategies from the OCIO, and supporting data calls.  Does not include: IV&V, audits, or C&A.
Transitions should have minimal NOAA intervention
Process Improvement:  improve efficiency through sharing best practices across NOAA line offices and this contractor will have a unique end-2-end perspective of NOAA IT services and will therefore be a value partner in devising plans and solutions
Performance based: establishing foundation for good performance based contracting – migrating requirements so that we move toward requirements specified in terms of measurable results - 

## Contract Overview

- COMMITS Task Order, 6 years (base plus options), IDIQ, $236M maximum including COMMITS fees
- Four Stripes:
- NOS ($88M)
- OAR ($64M)
- NOAA Enterprise ($26M)
- Help Desk ($58M)

**Notes:**
Wendy’s Talking Points:  base message ... “this vehicle is how we get it’
Four Stripes:  You will notice NOS and OAR with their own stripes, even though NOAA has many other line offices.  This vehicle is a proof-of-concept for consolidations under a single vehicle.  If successful, it will be used more.  That will certainly support this vehicle’s future and follow-ones with a similar bent.  So being successful with this proof of concept has a potential for a very broad impact to many of NOAA’s Line Offices and not just NOS and OAR.  It is fair to say that our success is being very highly watched, at lots of levels, by a lot of people.

## Anticipated STRIPES Tasks

**NOS Stripe**
**Examples include IT services for NOS CIO, NGS, OCRM**

**OAR Stripe**
**Examples include IT services for GFDL, AOML, ESRL, and NSSL**

**NOAA Enterprise Stripe**
**Identified as of Feb 07:  SSMC HQ NOC, MOC, WOC**

**Help Desk Stripe**
**Working Assumption that all the following will use STRIPES as of Feb 07:  **
**OCIO, OAR HQ, NOS AAMB, NOS NGS, NOS CO-OPS, NOS NCCOS, NOS ORR, NOS OCS, NESDIS HQ, NESDIS IPO, and NESDIS CITS,**

## We are waiting to hear from the following to confirm participation:  
NWS, 
NMFS, and
NMAO

- NWS,
- NMFS, and
- NMAO

**The following have confirmed they are not participating:  **
- Grants Online,
- NESDIS ORA, and
- NESDIS NODC

**Others**

## TWO-PHASE ACQUISITION PROCESS

**Phase 1 Downselect based on capability & past performance**
**Phase 2 Selection based on full proposal & past performance**
**Award in July 07**

**Notes:**
Brendon to speak to this slide:

2 Phase Process

Phase 1 is Down Select:
Government Issues:  DPO: SOO, Draft RFS, Draft Tasks, Background Information and Program Information
Contractor provides response to Down Select Questions.

Down Selected Companies invited to Phase 2.
Government Issues Phase 2 RFS following NexGen format and the Uniform Contract Format.  RFS includes contract tasks, some of which may be awarded with contract award, some of which may be awarded at a later date and some of which may fall off.

VENDORS:  Phase 2 is still draft.  It is anticipated that vendors will be instructed to provide:  Performance Solution with PWS (HOW and What), QA Plan (How well and how assured), and Performance Metrics Measurement Plan (how to be measured).  

Technical proposal:  with management plan, resource estimates for anticipated tasks and tech proposal for anticipated tasks.  

Past Performance Information.  

Cost proposal.

The PWS, PMMP and QA Plan help to form the contract along with the RFS clauses.

## ACQUISITION SCHEDULE

| TENTATIVE Milestone | TENTATIVE Date |
| --- | --- |
| Release of the Down-Select Package to Offerors (DPO) | 12/08/2006 |
| Informal Questions and Comments to the DPO for Industry Day Due | 12/13/2006 |
| Industry Day | 12/20/2006 |
| Formal Questions to the DPO Due | 12/21/2006 |
| Down-Select Responses Received | 01/10/2007 |
| NOAA Publish Down-Select Decision | 03/02/2007 |
| Release Phase 2 RFS | 03/12/2007 |
| Receive RFS Questions | 03/29/2007 |
| Respond to RFS Questions | 04/05/2007 |
| Offerors Solutions Due to NOAA  | 04/12/2007 (04/26/2007 if extended) |
| Potential Negotiations Period | 05/17/2007 – 06/07/2007 |
| Award | 07/20/2007 |
| Debriefings | 07/24/2007 – 7/31/2007 |
| Post Award Kickoff | 07/31/2007 |

**Notes:**
Brendon to speak to this slide:

Key Dates in Phase 1:
-Formal Q&A 12/21/06 – tomorrow.  We intend to respond via the BOP by January 5, 2007.
-Response to Phase 1 DPO on 1/10/2006

Tentative Phase 2:
-Down Select Decision and Final RFS in February 2007
-Tentative RFS Due in March 2007

Anticipated Award for June 2007

## Future CIO Council Follow-up

**Governance**
**Source Selection Status**

## Questions

**Notes:**
Proof of Concept 
If successful, it will be a model for how
NOAA procures IT services
Manages IT services
Administrates services