# Presentation: 731227

## HOW TO PREPARE FOR A NATIONAL SECURITY INFORMATION INSPECTION  

- OPEN

- SECRET

- Updated 11/25/97

## Prior to the inspection

- A pre-inspection briefing or a pre-inspection packet will be
- provided to the security contact  to help better prepare your
- bureau/unit for an upcoming inspection.
- A tentative date will be scheduled for the NSI inspection
- (With confirmation to follow within two working days).
- Identify points of contacts from OSY whom will be conducting
- the inspection.

## The day of the NSI Inspection

- The following personnel MUST be available through-out the NSI
- inspection:
- 	- Bureau/Unit Security Contact
- 	- Primary Custodian of container
- 	- Alternates (in the absence of custodian)
- 	- Classified control points

## Protection ofNational Security Information(NSI)

- What is National Security Information?
- NSI is official information that relates to national defense or
- foreign relations and is the property of the U.S. Government..
- It is also known as **classified information**
- The* three *levels of classification are:

**SECRET**

**SECRET**

**THIS IS A COVER SHEET**
**FOR CLASSIFIED INFORMATION**

**ALL INDIVIDUALS HANDLING THIS INFORMATION ARE REQUIRED TO PROTECT**
**IT FROM UNAUTHORIZED DISCLOSURE IN THE INTEREST OF THE NATIONAL**
**SECURITY OF THE UNITED STATES.**
**HANDLING, STORAGE, REPRODUCTION AND DISPOSITION OF THE ATTACHED**
**DOCUMENT MUST BE IN ACCORDANCE WITH APPLICABLE EXECUTIVE**
**ORDER(S), STATUE(S) AND AGENCY IMPLEMENTING REGULATIONS.**

**(This cover sheet is unclassified)**

**THIS IS A COVER SHEET**
**FOR CLASSIFIED INFORMATION**

**ALL INDIVIDUALS HANDLING THIS INFORMATION ARE REQUIRED TO PROTECT**
**IT FROM UNAUTHORIZED DISCLOSURE IN THE INTEREST OF THE NATIONAL**
**SECURITY OF THE UNITED STATES.**
**HANDLING, STORAGE, REPRODUCTION AND DISPOSITION OF THE ATTACHED**
**DOCUMENT MUST BE IN ACCORDANCE WITH APPLICABLE EXECUTIVE**
**ORDER(S), STATUE(S) AND AGENCY IMPLEMENTING REGULATIONS.**

**(This cover sheet is unclassified)**

**CONFIDENTIAL**

**CONFIDENTIAL**

**THIS IS A COVER SHEET**
**FOR CLASSIFIED INFORMATION**

**ALL INDIVIDUALS HANDLING THIS INFORMATION ARE REQUIRED TO PROTECT**
**IT FROM UNAUTHORIZED DISCLOSURE IN THE INTEREST OF THE NATIONAL**
**SECURITY OF THE UNITED STATES.**
**HANDLING, STORAGE, REPRODUCTION AND DISPOSITION OF THE ATTACHED**
**DOCUMENT MUST BE IN ACCORDANCE WITH APPLICABLE EXECUTIVE**
**ORDER(S), STATUE(S) AND AGENCY IMPLEMENTING REGULATIONS.**

**(This cover sheet is unclassified)**

**TOP SECRET**

**TOP SECRET**

- SF 703

**SF 704**

**SF 705**

## REFERENCES

- Executive Order 12958, Classified National Security Information
- Implementing Directive for E.O. 12958,  32 CFR PART 2001
- DAO 207-1, Information Security Manual

## YOUR SECURITY CONTAINER(s)

-                           A GSA Approved security container
- 	                        - Safe (Mosler, or Hamilton product.)
***NOTE:***
*Barlock file cabinet may be used for storage of Secret material until*
*year 2012.*

- Proper storage of classified national security information, i.e.,
- Top Secret, Secret, or Confidential  You MUST have:

## What your Security Container should have?

**SF 700**, Security Container Information. (Completed and up-to-date).  MEMORIZE YOUR combination!!.
**SF 702**, Security Container Check Sheet. (Use every time open, closed, or check container).
**OPEN/CLOSE sign**. (Used as a reminder).
**Form CD-481**, Classified Document Control Record. (All Secret and Top Secret material stored in **YOUR** container MUST be logged).

## STANDARD FORMS

- SECURITY CONTAINER CHECK SHEET

**FROM**

**ROOM NO.**

**BUILDING**

**CONTAINER NO.**

**CERTIFICATION**

**I  CERTIFY,  BY  MY  INITIALS  BELOW,  THAT  I  HAVE  OPENED,**
**CLOSED  OR  CHECKED  THIS  SECURITY  CONTAINER**
**IN  ACCORDANCE  WITH  PERTINENT  AGENCY  REGULATIONS**
**AND  OPERATING  INSTRUCTIONS.**

**MONTH/YEAR**

- D
- A
- T
- E

**OPENED BY**

**CLOSED BY**

**CHECKED BY**

**GUARD CHECK**
**(if required)**

**INITIALS**

**INITIALS**

**INITIALS**

**INITIALS**

**TIME**

**TIME**

**TIME**

**TIME**

**MAY / 1997**

**OSY**

**5th Floor**

**SA 10**

**123456**

**STANDARD FORMS**

- All standard
- forms may be
- ordered from
- the GSA
- Federal
- Supply
- Catalog.

- -  SF 700
- -  SF 701
- -  SF 702
- -  SF 703
- -  SF 704
- -  SF 705
- -  SF 706
- -  SF 707
- -  SF 708

- SAMPLE OF SF 702

## Security Container Preparation

- Conduct a thorough “**Clean Out**” of your security container.  How?
- 	**1**.  Determine if you have a continuos use/need for the each classified
- document stored in your security container.
- 	**2**.  Review ALL classified holdings for possible downgrading
-  or declassification under E.O 12958.
- 	**3**.  Ensure that ALL classified  materials being retained have
-  the appropriate classified cover sheets attached.
- 	**4**.  Ensure that ALL classified  materials being retained are
-  properly marked.
- 	**5**.  Ensure that ALL Secret and Top Secret materials being retained
- are recorded on form CD-481.
- 	**6**.  Ensure that ALL Secret/Top Secret materials selected for
- destruction are recorded on the form CD-481 and placed in a classified burn
- bag for destruction.

## REVIEW OF CLASSIFIED DOCUMENTS FOR PROPER MARKINGS

- A classified document should be marked:
- Top/Bottom
- Subject Title
- Each paragraph
- Diagram, maps, etc.
- Declassification instructions

- Ref: E.O. 12958, Sect 1.9 on
- classification challenges of
- improperly marked documents
- received from other agencies

**SECRET**

**SECRET**

**SECRET**

_**SECRET**_
**MEMORANDUM**
**FROM:  DS/ISP/APB**
**TO:        INR/EUR**
**SUBJECT:  REQUEST FOR INFORMATION**** (U)**
**1.****  (S)  ****This viewgraph shows individuals what**
**a portion marking looks like.**
**2.  (S)  A portion marking should always precede**
**the text within a paragraph.**
**3.  Other agencies put their portion markings at**
**end of their paragraphs, however is not the policy**
**within the Department of State (U).**

**(U)**

**CLASSIFIED BY:  M.Stevens,**
**   ****Director, IST**
**REASON:  1.5(d)**
**DECLASSIFY ON:  2/17/06**

**CLASSIFIED FOR TRAINING PURPOSES ONLY**

**SECRET**

**SECRET**

**SECRET**

## CLASSIFIED WORKING PAPERS

- Classified working papers are drafts, notes, photographs, etc.
- used to create or assist in the preparation of a final document.
- They must be:
- 	-  Dated and signed when created
- 	-  Marked with highest classification level of the
- 	    information which they contain
- 	-  Protected in accordance with the assigned
- 	    classification
- 	-  Destroyed when no longer needed
- 	-  Accounted for and controlled if transmitted,
- 	    permanently filed, or retained after 180 days

## COVER SHEETS

- Be sure that all classified documents and files stored
- in your security container have the appropriate cover sheets.

**AGAIN...**..

**SECRET**

**SECRET**

**THIS IS A COVER SHEET**
**FOR CLASSIFIED INFORMATION**

**ALL INDIVIDUALS HANDLING THIS INFORMATION ARE REQUIRED TO PROTECT**
**IT FROM UNAUTHORIZED DISCLOSURE IN THE INTEREST OF THE NATIONAL**
**SECURITY OF THE UNITED STATES.**
**HANDLING, STORAGE, REPRODUCTION AND DISPOSITION OF THE ATTACHED**
**DOCUMENT MUST BE IN ACCORDANCE WITH APPLICABLE EXECUTIVE**
**ORDER(S), STATUE(S) AND AGENCY IMPLEMENTING REGULATIONS.**

**(This cover sheet is unclassified)**

**THIS IS A COVER SHEET**
**FOR CLASSIFIED INFORMATION**

**ALL INDIVIDUALS HANDLING THIS INFORMATION ARE REQUIRED TO PROTECT**
**IT FROM UNAUTHORIZED DISCLOSURE IN THE INTEREST OF THE NATIONAL**
**SECURITY OF THE UNITED STATES.**
**HANDLING, STORAGE, REPRODUCTION AND DISPOSITION OF THE ATTACHED**
**DOCUMENT MUST BE IN ACCORDANCE WITH APPLICABLE EXECUTIVE**
**ORDER(S), STATUE(S) AND AGENCY IMPLEMENTING REGULATIONS.**

**(This cover sheet is unclassified)**

**CONFIDENTIAL**

**CONFIDENTIAL**

**THIS IS A COVER SHEET**
**FOR CLASSIFIED INFORMATION**

**ALL INDIVIDUALS HANDLING THIS INFORMATION ARE REQUIRED TO PROTECT**
**IT FROM UNAUTHORIZED DISCLOSURE IN THE INTEREST OF THE NATIONAL**
**SECURITY OF THE UNITED STATES.**
**HANDLING, STORAGE, REPRODUCTION AND DISPOSITION OF THE ATTACHED**
**DOCUMENT MUST BE IN ACCORDANCE WITH APPLICABLE EXECUTIVE**
**ORDER(S), STATUE(S) AND AGENCY IMPLEMENTING REGULATIONS.**

**(This cover sheet is unclassified)**

**TOP SECRET**

**TOP SECRET**

**SF 703**

**SF 704**

**SF 705**

## CLASSIFIED DISKETTES

**Classified By:  Ambassador Smith**
**Reason:  1.5(b)**
**Declassify On:  September 20  2005**
**Property Of:  AMEmbassy Vienna**
**                       ****Office of DCM**

**SECRET**

**ADP Media**

*CLASSIFIED FOR TRAINING PURPOSES ONLY*

**SECRET**

**CLASSIFIED DISKETTES**

- BE SURE TO USE THE SFs 706, 707, 708 FOR CLASSIFIED DISKETTES AND MEDIA
- STORED IN YOUR SECURITY CONTAINER.

## Classified Compact Disks

**United States of America**
**Department of State**
**AMEMBASSY PARIS:**
**Telegrams from 01/01/92 to 12/31/95**

**SECRET**

**SECRET**

**CLASSIFIED BY:  DAS W.Jones, A Bureau**
**REASON:  1.5(d)**
**DECLASSIFY ON:  X6  **

- CN  0012

- BE SURE TO USE THE SFs 706, 707, 708 FOR CLASSIFIED compact disks
- STORED IN YOUR SECURITY CONTAINER.

*CLASSIFIED FOR TRAINING PURPOSES ONLY*

## Do not store these items with classified information

- Guns/ammunition
- (i.e., Special Agents, Investigators)
- Money
- Precious metals
- Personal items:
- purses,
- radios,
- jewelry, etc.

**NOT**

## WHAT TO EXPECT AFTER THE NSI INSPECTION

- - OSY will provide a written report of the findings and
- recommendations to bureau/unit heads and a copy to the
- security contact.
- - A follow-up inspection will be required within six months
- for serious discrepancies and violations.  The decision to
- conduct a follow-up inspection is done on a case-by-case
- basis and the inspection maybe announced or unannounced.

## CONCLUSION

**QUESTIONS &  ANSWERS**

**CONCLUSION**

**OSY**
** ****SECURITY**