# Presentation: 092683

## Laboratory Evaluation Help Center

- Step-by-Step Guidance for the **“How to Fill Out the Project On-going Sample Planning Form”**

## NOTICE

- The forms provided on the BQS website for project information and data collection are not live at this time. The programming should be completed soon, and we will notify you when you can enter data directly into the web.
- For now, please copy the form to your computer and use them as templates.

## On-going Data Collection

- Once the laboratory initial data is collected and is acceptable, the Project must have a plan for submitting and/or collecting results for blind QC samples throughout the project.

## On-going Data Collection

- The samples need to represent the matrices, concentration ranges, and complete analyte list for the project. In some cases, samples will not be available
-  (such as temperature or taxonomy).

## On-going Data Collection

- This is what the form looks like.

| ON-GOING PROFICIENCY TEST SAMPLE PLAN |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |
| ON-GOING TESTS |  |  |  |  |  |  |
| Analyte (Pcode) | Source (vendor) | Approx Conc | units | # samples | Per (unit time) |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
| add as many rows as needed |  |  |  |  |  |  |

## On-going Data Collection

- The On-going Data Collection Form is your plan to submit samples throughout the life of the project. Of course you may modify your plan at any time during the project based on changing conditions.

| ON-GOING PROFICIENCY TEST SAMPLE PLAN |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |
| ON-GOING TESTS |  |  |  |  |  |  |
| Analyte (Pcode) | Source (vendor) | Approx Conc | units | # samples | Per (unit time) |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
| add as many rows as needed |  |  |  |  |  |  |

## On-going Data Collection

- The BQS database will be expecting data within the approximate timeframes listed, and will prompt you if the data are not received.

| ON-GOING PROFICIENCY TEST SAMPLE PLAN |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |
| ON-GOING TESTS |  |  |  |  |  |  |
| Analyte (Pcode) | Source (vendor) | Approx Conc | units | # samples | Per (unit time) |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
| add as many rows as needed |  |  |  |  |  |  |

## On-going Data Collection

| ON-GOING PROFICIENCY TEST SAMPLE PLAN |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |
| ON-GOING TESTS |  |  |  |  |  |  |
| Analyte | Source (vendor) | Approx Conc | units | # samples | Per (unit time) |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
| add as many rows as needed |  |  |  |  |  |  |

- Copy in the analyte list from one of the previous forms.

## On-going Data Collection

| ON-GOING PROFICIENCY TEST SAMPLE PLAN |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |
| ON-GOING TESTS |  |  |  |  |  |  |
| Analyte | Source (vendor) | Approx Conc | units | # samples | Per (unit time) |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
| add as many rows as needed |  |  |  |  |  |  |

- Copy in the Source of the samples (who is preparing them) from the Initial Sample Planning Form, if they are the same. Otherwise enter the new vendor here. The purpose of this field is to make sure that a vendor exists for the samples you are looking for before you finalize your decisions.

## On-going Data Collection

| ON-GOING PROFICIENCY TEST SAMPLE PLAN |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |
| ON-GOING TESTS |  |  |  |  |  |  |
| Analyte | Source (vendor) | Approx Conc | units | # samples | Per (unit time) |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
|   |   |   |   |   |   |  |
| add as many rows as needed |  |  |  |  |  |  |

- If the laboratory continually participates in Round-Robin or Proficiency Test studies, you may not have to supply your own blind samples for their analyses. You may plan to use their blind sample data instead. In this case, the Source is the “Laboratory”.

## On-going Data Collection

| ON-GOING PROFICIENCY TEST SAMPLE PLAN |  |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |  |
| ON-GOING TESTS |  |  |  |  |  |  |  |
| Analyte | Source (vendor) | Approx Conc. |  | units | # samples | Per (unit time) |  |
|   |   |   |  |   |   |   |  |
|   |   |   |  |   |   |   |  |
|   |   |   |  |   |   |   |  |
|   |   |   |  |   |   |   |  |
| add as many rows as needed |  |  |  |  |  |  |  |

- Plan what sample concentration(s) you would like to target for QC of the laboratory.

## On-going Data Collection

| ON-GOING PROFICIENCY TEST SAMPLE PLAN |  |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |  |
| ON-GOING TESTS |  |  |  |  |  |  |  |
| Analyte | Source (vendor) | Approx Conc. |  | units | # samples | Per (unit time) |  |
|   |   |   |  |   |   |   |  |
|   |   |   |  |   |   |   |  |
|   |   |   |  |   |   |   |  |
|   |   |   |  |   |   |   |  |
| add as many rows as needed |  |  |  |  |  |  |  |

- Make sure the units you use are consistent with previous files.

## On-going Data Collection

| ON-GOING PROFICIENCY TEST SAMPLE PLAN |  |  |  |  |  |  |  |
| --- | --- | --- | --- | --- | --- | --- | --- |
|  |  |  |  |  |  |  |  |
| ON-GOING TESTS |  |  |  |  |  |  |  |
| Analyte | Source (vendor) | Approx Conc. |  | units | # samples | Per (unit time) |  |
|   |   |   |  |   |   |   |  |
|   |   |   |  |   |   |   |  |
|   |   |   |  |   |   |   |  |
|   |   |   |  |   |   |   |  |
| add as many rows as needed |  |  |  |  |  |  |  |

- What is your QC sample frequency of collection? Once per event? Twice every 3 months? Four times a year?

## END...

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