# Presentation: 900244

## Financial Management 

- Financial Management
- Line Of Business
- All Hands Meeting

**May 26, 2004**

## Agenda

**Introduction ****	****	****	****	****Larry Gross**
**OMB/GSA Introduction****	****	****	****Larry Gross**
**Tim Young –** **IEE Portfolio Manager**
**John Sindelar – Lines of Business Program Manager**
**Wayne Leiss – OMB Liaison - FFMIA**
**Scope & Organization****	****	****	****	****Larry Gross**
**High-Level LOB Timeline****	****	****	****Donald Thomas**
**Request for Information****	****	****	****Donald Thomas**
**FM LOB Working Groups****	****	****	****Donald Thomas**
**EAWG****	****	****	****	****	****Lisa Ayala**
**BMWG****	****	****	****	****	****Kathy Heuer**
**BCWG****	****	****	****	****	****Bob Jarcho**
**Next Steps and Q&A****	****	****	****	****Larry Gross**** **
**Break**
**Break out into Working Groups - Develop calendar and schedule for meetings and deliverables **

## Outcomes

- By the end of this meeting, the group will:
- Understand the overall FM LOB deliverables, timelines, and organizational structure
- Understand how the work is being divided into Working Groups and who is in each Working Group
- Understand high-level commitments to meet the deadlines of the Working Groups
- Identify what is needed from the FM LOB PMO to make the Working Groups successful and achieve milestones

**Notes:**
Some of the groups have already met several of these outcomes

## The Financial Management Solution will at a minimum include the core FM sub-functions outlined in the FEA Business Reference Model

Accounting
Budget and Finance
Payments
Collections and Receivables
Asset and Liability Management
Reporting

- Accounting
- Budget and Finance
- Payments
- Collections and Receivables
- Asset and Liability Management
- Reporting

**Scope**

**Notes:**
RFI references other categories:
General Ledger Management
Funds management
Cost management
Payments management
Receipts management
Reporting

## Financial Management:  Vision & Goals

| Vision and  Goals |  |
| --- | --- |
| Vision | A government-wide financial management solution that is efficient and improves business performance while ensuring integrity in accountability, financial controls and mission effectiveness. |
| Goals | Achieve or enhance process improvements and cost savings in the acquisition, development, implementation, and operation of financial management systems through shared services, joint procurements, consolidation, and other means;
Provide for standardization of business processes and data elements;
Promote seamless data exchange between and among Federal agencies; and 
Strengthen internal controls through real-time integration of core financial and subsidiary systems. |

**Financial Management:  Vision & Goals**

## Organization

## Partner Agencies

| Partner | Plan Phase | Define Phase | Design Phase | Build Phase |
| --- | --- | --- | --- | --- |
| HUD | X |  |  |  |
| EPA | X |  |  |  |
| DOI |  |  |  | X |
| DHS | X |  |  |  |
| USDA | X |  |  |  |
| DOJ |  | X |  |  |
| DOL |  |  | X |  |
| DOE |  |  |  | X |
| HHS |  |  |  | X |

**Partner Agencies**

**Notes:**
Mention Non-Disclosure Agreements here:
They have been handed out
Please sign today and leave with your working group chair or with the PMO staff

## Financial Management 

- Financial Management
- Line Of Business
- All Hands Meeting

**LOB Timeline & RFI and FM LOB Working Groups – Donald Thomas**

## High-Level LoB Timeline

**Notes:**
John Oberzut from DOL has CD’s with the RFI responses.  
He has enough CD’s for each agency to take 1 copy – if you need more copies, please make them at your agency
Please note, that this information is proprietary – DO NOT distribute to anyone who has not signed the NDA

## RFI Approach & Timeline

## RFI Initial Analysis & Results 

- _Analysis Criteria_:
- value proposition
- scalable government-wide
- adaptable to changing requirements,
- enables interoperability

| LOB | Total Responses
by LOB |
| --- | --- |
| Human Resources | 43 |
| Financial Management | 33 |
| Grants Management | 46 |

| Responders 
(Vendors and Government) | 66 |
| --- | --- |

## Draft RFI Solution Patterns

- Individual agencies select their ERP suite of choice to provide core FM functionality
- Hosted at existing government service center / “center of excellence”
- Variety of suites available to provide agency specific choices
- Select a single certified ERP suite to provide core financial functionality
- No responders suggested integrating “best of breed” tool sets approach
- Run by individual agencies or a shared service provider (commercial)
- Implement a government-wide shared service model
- Significant government-wide transformation effort
- New concept of operation for delivery of FM services
- End result has individual agencies as owners of the transformation process

**Notes:**
This is the initial pattern of responses for the common solution

## FM LOB PMO Structure

**BCWG**

**BMWG**

**EAWG**

- EAWG – Enterprise Architecture Working Group
-  Business Process Framework
-  LOB EA Deliverables
-  Configuration Management
- BMWG – Business Management Working Group
-  Analysis and response to request for information (RFI)
-  Development of the Common Solution
-  Policy review recommendations
-  Standardization of business processes and data elements
- BCWG – Business Case Working Group
-  Development of the financial management business case

**FM LOB PMO Structure**

**Notes:**
All of these groups should be collaborating and sharing work products

## FM LOB PMO Organization

_**FM LOB PMO**_
** **DOE - Larry Gross – Co-Project Manager
-  DOL – Greg James – Co-Project Manager
-  DOE – Zoe McDonald - Architect
-  DOL – John Oberzut - Financial Systems
- Touchstone Support

**** - Indicates proposed member or chair***

**FM LOB PMO Organization**

**Notes:**
Expectations:  develop POAM for meetings and deliverables, and produce the deliverables.  

## PMO and Working Group Skill Sets

_**PMO Skill Set**_
**Program Management, Financial Management, Executive Leadership, IT **
**Leadership, Change Management**
_**Work Activities**_
**Overall LOB leadership and management, liaison with OMB/GSA/federal agencies, **
**weekly & monthly reporting, issue resolution, contract management, schedule **
**management, change management**

_**Business Case **_
_**Development Skill Set**_
** ****A-11**
** ****A-130**
_**Work Activities**_
** ****Development of business**
**  ****case with the assistance **
**  ****of contract support**
_**Policy Review & Analysis**_
** **

_**BMWG – Skill Set**_
** ****Financial Management**
** ****Analytical Skills**
** ****Business Processes**
** ****Agency FM Program**
** ****Information Technology**
_**Work Activities **_
** ****Analyze Market Data**
** ****Analyze response to request**
**   ****for information (RFI)**
** ****Business process detail**
** ****Standardization of business **
**  ****processes and data elements**
**  **_**Policy Review & Analysis**_** **

_**EAWG – Skill Set**_
** ****Enterprise Architecture**
** ****FEA **
** ****Agency EAs**
** ****Information Technology**
** ****Financial Management**
** ****A-11**
** ****A-130**
_**Work Activities**_
-  **Target Architecture**
** ****Baseline Inventory**
** ****Business Process Framework**
** ****Configuration Management**
**  **_**Policy Review & Analysis**__** **_** **

_**FM LOB PMO**_

**PMO and Working Group Skill Sets**

**Notes:**
EAWG = framework
BMWG = financial management expertise
BCWG = business case

## Working Group Competencies

-  Knowledge of government-side and organization-specific documents governing mandated requirements and standards for the maintenance of the Federal Financial management System
-  Ability to write and update procedures and procedural changes resulting from changes in policy or regulation
-  Skills to describe policy concerning the Federal Financial Management  Processes and  programs, and recommend revisions as required to implement changes throughout the Federal Financial management System
**Financial Systems Analysis & Development**
-  Knowledge of IT Systems Development, Design, & Deployment
-  Skill to Define Financial Systems Requirements
-  Skill to evaluate IT Systems Proposals
-  Knowledge of the benefit of program monitoring
**Federal Financial Systems Architecture **
-  Ability to develop Federal Financial Systems Architecture
-  Knowledge of data stewardship responsibilities
-  Knowledge of data architecture methodologies
-  Knowledge of database administration
-  Knowledge of data conversion and data verification methodologies
-  Knowledge of system hardware and telecommunications environment supporting the agency financial system
-  Knowledge of security requirements for financial systems

**Working Group Competencies**

## Working Group Competencies – Cont’d

-  Knowledge of programs sufficient to design process to integrate new requirements
-  Ability to design method to incorporate new requirements into benefit program procedures
**Federal Financial Management Systems Accounting - Development**
-  Knowledge of benefit programs sufficient to develop process to include new requirements
-  Ability to develop process to incorporate new requirements
**Federal Financial Management Systems Accounting - Operation**
-  Knowledge of all processes and procedures
-  Ability to operate process to get benefits to beneficiaries

**Working Group Competencies – Cont’d**

## Financial Management 

- Financial Management
- Line Of Business
- All Hands Meeting

**EAWG – Lisa Ayala**

**Notes:**
Provide:
Name
Agency
Background
Introduce Co-Chair
Brief Status of working group (if applicable)
Review deliverables slide

## EAWG Deliverables 

| Deliverable | Draft Date | Final Date |
| --- | --- | --- |
| Baseline Inventory |  | 5/17/04 |
| Function and Performance Alignment | 6/11/04 | 6/30/04 |
| Target Business Processes | 6/11/04 | 6/30/04 |
| Target Concept of Operations | 6/23/04 | 6/30/04 |
| SRM Mapping  | 6/11/04 | 6/30/04 |
| Target Component Decomposition | 6/23/04 | 7/30/04 |
| Target Data Object Definition | 7/16/04 | 7/30/04 |
| Target Technology Standards | 7/16/04 | 7/30/04 |
| Transition Approach | 7/16/04 | 7/30/04 |

## Financial Management 

- Financial Management
- Line Of Business
- All Hands Meeting

**BMWG – Kathy Heuer**

**Notes:**
Provide:
Name
Agency
Background
Introduce Co-Chair
Brief Status of working group (if applicable)
Review deliverables slide

## BMWG Deliverables

| Deliverable | Draft Date | Final Date |
| --- | --- | --- |
| Business Process Map | 6/11/04 | TBD on 5/26/04 |
| RFI Evaluation | TBD on 5/26/04 | TBD on 5/26/04 |
| Common Solution | 6/30/04 | 8/01/04 |

**Notes:**
Final date needs to be developed today

## Financial Management 

- Financial Management
- Line Of Business
- All Hands Meeting

**BCWG – Bob Jarcho**

**Notes:**
Provide:
Name
Agency
Background
Introduce Co-Chair
Brief Status of working group (if applicable)
Review deliverables slide

## BCWG Deliverables

| Deliverable | Draft Date | Final Date |
| --- | --- | --- |
| FM LOB Joint Business Case | 8/01/04 | 9/01/04 |

## Financial Management 

- Financial Management
- Line Of Business
- All Hands Meeting

**Next Steps and Q&A – Larry Gross**

## Next Steps

- Next week’s FM LOB Partner Meeting
- Plan of Action & Milestones (POAM) for each Working Group due by close of business June 1, 2004
- Working Group Meeting Schedule through June 30, 2004 due by close of business June 1, 2004

**Notes:**
Next week’s FM LOB partner meeting will be in person at DOE for only the PMO members and the Chairs of each of the working groups
Please provide brief presentations detailing the status of your working group by 10am on Tuesday
Need to plan out standing weekly meetings (EAWG has their meetings planned through the end of June) – also, groups are encouraged to reach out to other FM LOB working groups, the other LOB’s, and any other groups that may aid in your delivery

## Financial Management 

- Financial Management
- Line Of Business
- All Hands Meeting

**Questions & Answers**

**Notes:**
Will answer Questions now
Larry, Greg, & Zoe will also be available to the individual working groups for Q&A

## Contact Information

| Name (Agency) | FM LOB Role | Phone | Email |
| --- | --- | --- | --- |
| Larry Gross (DOE) | Co-Project Manager | 202-586-2000 | lawrence.gross@hq.doe.gov |
| Greg James (DOL) | Co-Project Manager | 202-693-6814 | james.greg@dol.gov |
| Zoe McDonald (DOE) | Architect | 202-586-9960 | zoe.mcdonald@hq.doe.gov |
| John Oberzut (DOL) | Financial Systems | 202-693-6828 | joberzut@dol.gov |
| Lisa Ayala (EPA) | EAWG Chair | 202-564-4490 | ayala.lisa@epa.gov |
| Kathy Heuer (HHS) | BMWG Chair | 202-690-6061 | kathleen.heuer@hhs.gov |
| Bob Jarcho (DOI) | BCWG Chair | 202-208-3329  | robert_jarcho@ios.doi.gov |
| Donald Thomas (Touchstone Consulting) | Support – PMO & BCWG | 703-407-1803 | donald.thomas@touchstone.com |
| Autumn Mazyck (Touchstone Consulting) | Support - EAWG | 202-339-0299 | autumn.mazyck@touchstone.com |
| Dil Chowdry   (Touchstone Consulting) | Support - BMWG | 202-256-3480 | dil@touchstone.com |

## Financial Management 

- Financial Management
- Line Of Business
- All Hands Meeting

**Working Group Break Out Sessions**