# Presentation: 535382

## Cross-Cutting Issues5310-JARC-New Freedom

**U.S. Department of Transportation**
**Federal Transit Administration**
**SAFETEAU-LU Curriculum**
**August 7, 2007**

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate:

Now we will discuss the components that cut across more than one SAFETEA-LU program. In some cases, we’ll find these components in all three SAFETEA-LU programs, Section 5310, JARC, and New Freedom

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## Learner Objectives

- Provide accurate information, interpretation and guidance to FAQ’s about the cross-cutting issues of the 5310, JARC and the New Freedom Program’s:
- Overall intent
- Entities eligible for funding
- Eligible activities
- Required elements for participation
- Eligible capital and operations expenses
- Support your independent use of resource materials on these cross-cutting issues
- Share knowledge about the cross-cutting issues with FTA Headquarter and Regional staff colleagues** **

**Notes:**
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Talking Points: Trainers can share these and other comments as
appropriate:

These are the learner objectives:
Provide accurate information, interpretation and guidance to FAQ’s about the cross-cutting issues of the 5310, JARC and the New Freedom Program’s:
Overall intent 
Entities eligible for funding 
Eligible activities  
Required elements for participation
Eligible capital and operations expenses 
Support your independent use of resource materials on these cross-cutting issues
Share knowledge about the cross-cutting issues with FTA Headquarter and Regional staff colleagues

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## Cross-Cutting Issues

- Designated Recipient
- Eligible subrecipients
- The Coordinated Public Transit-Human Services Transportation Plan
- Competitive Selection Process
- Grants Development & Management

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Talking Points: Trainers can share these and other comments as appropriate:

The key cross cutting issues we’ll cover today are:

The designated recipient

Eligible subrecipients

The requirement for a Coordinated Public-Transit Human Service Transportation Plan

The requirement for including a competitive selection process

Grants development and management

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## Designated RecipientStates5310-JARC-NFP

- Selected state agency administers for
- JARC and NFP: for small urbanized (<200,000) and rural areas
- Section 5310: statewide
- Governor selects state agency
- There can be single recipient for JARC, NFP and 5310 or separate recipient for each

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate:

Small Urbanized Areas (<200,000) and rural areas, the state is the designated recipient and provides management and oversight for JARC and New Freedom in the local areas.  The state is the designated recipient for Section 5310 statewide.

The governor of each state must designate a state level recipient for JARC and New Freedom funding. A new 5310 state level recipient is not needed unless the state wishes to modify its current designation.

A governor can designate one recipient for the three programs or s/he can designate separate designees. However, it’s important to remember that each designated recipient will be the responsible agent for conducting the required competitive selection process. 

Trainer Note:  See Chapter III Section 1 in the circulars for additional 
information.

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## Designated Recipient Large Urbanized Areas >200,000 JARC and New Freedom

- In each large urbanized area (_>_200,000) designated recipient administers for local projects including awards to subrecipients
- Governor selects recipient using same selection process as for 5307 in coordination with local officials
- Designated recipient can be an existing 5307 recipient, MPO, State, or other public agency

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate:

In each Large Urbanized Area (>200,000), a designated recipient provides management and oversight for local JARC and NFP projects within the area. The designated recipient is responsible for implementing a competitive selection process and managing subrecipients.

For each large urbanized area, the governor of each state, in coordination with local officials, must designate a recipient for JARC and New Freedom funding. The same process for selecting the designated recipient must be followed as for the 5307 Urbanized Area Formula program.  

Trainer Note: 
5310 funds are not apportioned to urbanized areas, and the state is the designated recipient for all 5310 funds.
see 5307 Circular (Urbanized Area Formula Program: Grant Application Instructions, C 9030, Chapter III Section 2 (Chapter II S. 1 in 1998 version) for additional information on the process for selecting a designated recipient) 

3.  The designated recipient for large urbanized areas can be an existing 5307 recipient, a Metropolitan Planning Organization, the State, or another public agency depending on local circumstances.

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## Designated RecipientLarge Urbanized Areas >200,000JARC and New Freedom

- There can be a single recipient for JARC and NFP or separate recipient for each
- If governor designates multiple recipients in an area:
- Split letter submitted to FTA
- Each designated recipient responsible for local projects / subrecipients

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate:

A governor may designate one recipient in each large urbanized area for both JARC and NFP or s/he can designate separate designees.   

In the case of multiple designated recipients:

A split-letter is submitted to FTA outlining the geographical and financial distribution. 

EACH designated recipient is responsible for implementing a competitive selection process and managing subrecipients in their area.  (They enter into interagency agreements regarding aspects of the process.)  Example: two designated recipients agree to have one regional competition.

Trainer Note:
See Chapter III Section 2 in the circulars for additional information.
Ask learners, “Does anyone have any questions about designated recipients?” and “Has anyone experienced challenges regarding designated recipients in the past and if so, how did you handle the situation? 

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## Eligible Direct Recipients  JARC and New Freedom

- Eligible direct recipients under 5307/5311 may also qualify under JARC/NFP
- If selected through designated recipient’s competitive selection, the eligible direct recipient then applies directly to FTA
- _>_200,000: supplemental agreement
- 50,000-199,999: transferred to 5307
- <50,000: direct or transferred to 5311 (tribe)

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate:

Public entities that are “eligible direct recipients” under the Section 5307 and 5311 programs may also qualify as eligible direct recipients under the JARC and NFP programs in certain circumstances under the state’s allocation.    
Eligible direct recipients must still go through the designated recipient’s competitive selection process for JARC/NFP, bit if selected, apply directly to the FTA for these funds. (Trainer Note: see Chapter III Section 4 of the JARC and NFP circulars for additional information)
In large urbanized areas (>200,000), Section 5307 designated recipients may also apply directly to FTA for JARC/NFP funds allocated to their areas through a JARC/NFP grant.  In this case, the designated recipient for JARC/NFP enters into a supplemental agreement with the Section 5307 recipient.
In small urbanized areas (50,000-199,999), Section 5307 recipients may also apply directly to FTA for JARC/NFP funds that the state transfers to the Section 5307 program.  In this case, the JARC/NFP funds are awarded in the form of a 5307 grant. (Trainer Note: For additional information about eligible direct recipients under 5307, see Chapter III Section 3 of the 5307 circular (Chapter II S.3 in the 1998 version)

Trainer Note: 
See Chapter III Section 4 in the circulars for additional information.
Ask learners, “Does anyone have any questions about direct eligible recipients?” and “Has anyone experienced challenges regarding direct eligible recipients in the past and if so, how did you handle the situation? 

Talking Points are continued on the next page. Do not advance to the
next slide until you review all talking points (through #5).  

## Eligible Direct Recipients  JARC and New Freedom

- Eligible direct recipients under 5307/5311 may also qualify under JARC/NFP
- If selected through designated recipient’s competitive selection, the eligible direct recipient then applies directly to FTA
- _>_200,000: supplemental agreement
- 50,000-199,999: transferred to 5307
- <50,000: direct or transferred to 5311 (tribe)

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate:

5.  In nonurbanized areas (<50,000), in addition to the state agency that is the designated recipient for JARC/NFP, Federally-recognized Indian tribes are eligible to apply directly to FTA for JARC/NFP funds in nonurbanized areas.  The state may also transfer JARC/NFP funds to the Section 5311 program and a tribe may apply for the transferred funds as a Section 5311 grant.  (Trainer Note: For additional information about eligible direct recipients under 5311, see Chapter III Section 2.b. of the 5311 circular)

Trainer Note:
See Chapter III Section 4 of the JARC and New Freedom circulars and Chapter III Section 2.3 of the 5307 circular (Chapter II S.3 of the 1998 version) for additional information.
Ask learners, “Does anyone have any questions about direct eligible recipients?” and “Has anyone experienced challenges regarding direct eligible recipients in the past and if so, how did you handle the situation? 

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## Eligible SubrecipientsJARC and New Freedom

- Private non-profit organizations
- State or local governmental authorities
- Operators of public transportation services including private operators of public transportation services

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Talking Points: Trainers can share these and other comments as appropriate

1. Now let’s turn our attention to eligible subrecipients for the JARC and New
Freedom program. 

2. As we previously discussed, eligible subrecipients are the
same for the JARC and the New Freedom Program:

Private non-profit organizations
State or local governmental authorities; and 
Operators of public transportation services including private operators of public transportation services. 

Trainer Note: see Chapter III Section 5 in the circulars for additional
information.  

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## Coordinated Public TransitHuman Services Transportation Plan5310-JARC-NFP

- Elements of the plan:
- An assessment of available services
- An assessment of transportation needs of target population
- Strategies, activities and/or projects to address the identified gaps
- Priorities for implementation based on resources, time, and feasibility

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate

Let’s take some time to learn about the elements of the coordinated public transit human services transportation plan required under all three programs, 5310, JARC and New Freedom Program.  The following elements are required:
An assessment of:
Available services that identifies current providers (public, private, and non-profit) is required 
Transportation needs of people with disabilities, older adults, and people with low incomes is required.  If a community does not intend to seek funding for a particular program (Section 5310, JARC, or New Freedom), then the community is not required to include an assessment of that targeted population in its coordinated plan.
Assessment strategies to identify gaps in service can range from documenting the experiences and perceptions voiced by the planning partners to using more sophisticated data collection efforts to identify gaps in service. (Trainer Note: tools available through United We Ride provide guidance.)
Once assessment information is collected, priorities for implementing ideas should be based on the available resources, time, and feasibility of success. 
Trainer Note: FTA does not evaluate coordination plans.  FTA looks for the required elements (during review).  The plan is stakeholder driven.

Trainer Note: see Chapter V Section 2.b. in the circulars for additional 
information.

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## Coordinated Public TransitHuman Services Transportation Plan  5310-JARC-NFP

- For FY 2007, FTA will accept coordination plans developed prior to the published circular if they meet these minimum criteria:
- an assessment of available services
- an assessment of needs
- strategies to address gaps for target populations
- coordinated development in good faith

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Talking Points: Trainers can share these and other comments as appropriate

For FY 2007, FTA will consider local coordination plans that were developed before the issuance of the final program circulars (May 1, 2007)
These plans will be accepted as long as they meet the following minimum criteria:

An assessment of available services;
An assessment of needs;
Strategies to address gaps for target populations. 

FTA recognizes that these initial plans may be less complex in one or more of these elements compared with a plan that was developed using a more sophisticated local coordinated planning process. 
However, these pre-circular plans must demonstrate that they were developed in good faith and in coordination with appropriate planning partners.
Opportunities for public participation must be documented in the plan. 

Trainer Note: see Chapter V Sections 2.b. and 2.c. in the circulars for 
additional information.

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## Coordinated Public TransitHuman Services Transportation Plan  5310-JARC-NFP

- Tools and Strategies:
- Community Planning Session
- Self-assessment Tool
- Focus Groups
- Survey
- Detailed Study and Analysis
- Charrette
- Framework for Action (on your Toolkit CD)

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Talking Points: Trainers can share these and other comments as appropriate:

States and communities may approach the development of a coordinated plan in different ways.  
The amount of time, staff, funding, and other resources available to the state and communities should be considered when selecting their set of strategies.   
While the process of designing a quality, coordinated plan should not be beholden to the amount of time, staff, funding, and resources available to a state and community or the level of experience and sophistication of the individuals, it is reality. 
This slide contains a list of several tools and strategies that states and communities might use to develop a coordinated plan. 
A charrette is a creative process similar to visual brainstorming. It’s typically used by individuals who are responsible for developing solutions to a design problem within a limited timeframe.  
The United We Ride initiative has developed a wonderful tool to support coordinated planning. The United We Ride Framework for Action has been used by communities and states throughout the country. Take a look at it when you return to your office, it’s on your Toolkit CD.
As an FTA staff member, you may be asked for advice on this very important component of SAFETEA-LU. 
Let’s spend some time thinking about these tools and strategies by completing an exercise. 

Trainer Note: see Chapter V Section 2.d. in the circulars for additional 
information. See the Resource Section for information on charrette.

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## The Price is Right

- It’s time for an exercise
- Turn to worksheet 1
- Select a partner
- Take 20 minutes to answer the questions
- Be prepared to share your ideas with the group

**Notes:**
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Talking Points: Trainers can share these and other comments as
appropriate:

Please turn to worksheet 1 

You and your partner will have 20 minutes to answer the questions and then we’ll bring the group back together for a discussion about coordinated planning. 

Trainer Note: 
Ask learners to select a partner (encourage them to work with someone they do not know). After 20 minutes has elapsed engage learners in a discussion by asking them to share their answers with the larger group. Give lavish praise for the wonderful efforts of learners following the discussion.
Advise learners that Handout 1 Coordinated Public Transit Human Services Transportation Plan Tools and Strategies has additional information and is on the Toolkit CD 

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## Coordinated Public TransitHuman Services Transportation Plan  5310-JARC-NFP

- Stakeholder involvement:
- Adequate outreach
- Broad representation (transportation partners, passengers and advocates, human service partners, others)
- Opportunity for participation & involvement (time, location, transportation available)

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Talking Points: Trainers can share these and other comments as appropriate

Designated recipients need to ensure that the coordinated plan was developed through a process that included representatives of public, private, and non-profit transportation and human services providers, and participation by members of the public. These potential strategies can promote this effort:

Adequate outreach to allow for participation. Outreach strategies and potential participants will vary from area to area.
Broad representation in the planning process.  
There is significant overlap between stakeholders that need to be involved in metropolitan and statewide planning (e.g., private providers of transportation, representatives of transit users, and representatives of individuals with disabilities) and the organizations that should be involved in preparation of the coordinated plan.
Opportunity for participation & involvement (time, location, transportation available)

Trainer Note: Ask learners, “What additional strategies would you recommend
to increase stakeholder involvement?”

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## Competitive Selection Process JARC and New Freedom

- Designated recipient develops:
- Frequency of competition
- Competitive approach
- Public notification
- Open competition
- Evaluation criteria and project selection
- Certification of fair and equitable distribution

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate. Trainers should note that the competitive selection processes for JARC and NF fundiing are separate. JARC and NF proposals do not compete against one another for funding, 

The designated recipient (at the state or local level) must develop a process for competition and is responsible for conducting the competition.  The process must include the following elements:

Frequency of competition - Competitions may be conducted annually or at intervals up to three years as determined by the designated recipient based on local needs.  Designated recipients may choose to fund projects that will be implemented over multiple years.  There should be opportunities to update coordinated plans to align with the competitive selection process.

Competitive approach - The designated recipient determines competitive approach.  For example, the designated recipient may conduct a competition that selects from a list of specific projects/activities to be funded, communities to implement projects from the area’s plan, or specific agencies/organizations to provide services to meet specific needs that have been identified and prioritized through the local planning process. 

2.  FTA has suggested strategies (detailed in Chapter IV Section 3.b.(4.) of the New Freedom circular) but is not prescriptive about how designated recipients structure the competition and review.

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## Competitive Selection ProcessJARC and New Freedom

- Designated recipient develops:
- Frequency of competition
- Competitive approach
- Public notification
- Open competition
- Evaluation criteria and project selection
- Certification of fair and equitable distribution

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate:

Public notification - The designated recipient should publicly advertise the availability of funds and selection criteria.  They should also publish a list of selected projects following the competitive selection process.

Open competition – FTA has suggested strategies to ensure fairness and maximize the relationship between the coordinated planning process and competitive selection

Evaluation criteria and project selection

Certification of fair and equitable distribution is required documentation that is reviewed as part of the State Management Review for state-administered programs and the Triennial Review for programs administered by designated recipients in Large Urbanized Areas (> 200,000).  Fair and equitable distribution must be documented and compliant with Title VI requirements.

Trainer Note: see Chapter IV Section 3.b. in the circulars for additional 
information.

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## It’s time for an exercise 
Turn to worksheet 2
Assemble into small teams
Listen to the scenario and then discuss recommendations with your team  
Be prepared to share your ideas with the group 

- Turn to worksheet 2
- Assemble into small teams
- Listen to the scenario and then discuss recommendations with your team
- Be prepared to share your ideas with the group

**Where in the World is the Missing Competitive Selection Process Element?**

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate: 

Designated recipients must develop a process for competition. They are also responsible for conducting the competition. 
The FTA suggests that five strategies be used in this process, but FTA does not specifically define the strategies. This allows for flexibility on the state level.  
Let’s look at a few examples of competitive selection processes. We’ll do this by completing an exercise.
Turn to worksheet 2

Trainer Note: 
Assemble learners into small teams (no more than 4 people) using one of the methods listed in the How to Use This Curriculum Section of the Curriculum. 
Display the next slide (example 1) and read the scenario.
Give teams 5 minutes to complete the checklist.
Facilitate a discussion asking teams to identify which strategies were included in the scenario. Confirm correct answers with learners.  
Facilitate a discussion asking teams for their recommendations to address the missing strategies.  
Display the next slide (sample 2) and repeat steps c-e until all 5 examples are reviewed. 
Allow approximately 30 minutes to review and discuss all 5 examples.  
Give lavish praise for the wonderful efforts of learners following the discussion.

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## #1 Rural and Small Urban Projects Selected by State

- State publishes an announcement for project proposals
- State evaluates projects using selection criteria stated in the announcement.
- State selects projects to be funded

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Talking Points: Trainers can share these and other comments as appropriate 

Scenario 1

In this example the State is the designated recipient.
The State awards grants to subrecipients in rural and small urban areas statewide.
The State publishes an announcement for New Freedom project proposals or proposals for all funding sources available to the State.
The State next evaluates projects submitted from small urbanized and nonurbanized areas using selection criteria stated in the announcement.  
The State may choose to have separate competitions for projects in urbanized areas under 200,000 in population and projects in nonurbanized areas or one unified competition (respecting funding limitations for each population category).  
The State selects projects to be funded and announces New Freedom project selections.
With your team, take 5 minutes to complete the checklist and recommend strategies to address the missing elements.

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## #2 Rural and Small Urban Projects Selected by State Followed by Projects Selected Locally

- State solicits applications for eligible activities identified in each area’s local coordinated plan.
- State evaluates the applications based on criteria (regarding planning process)
- State selects areas to receive funding for projects derived from the local coordinated plan

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate

Scenario 2

In this example, the State selects the areas to receive funding based on local plans, and the projects are selected locally. 
The State solicits applications from small urbanized areas or nonurbanized areas for funding of FTA eligible activities in each area’s local coordinated plan.  
The State evaluates the applications based on criteria such as the quality and effectiveness of the coordinated process, and identification of needs and solutions that address the needs.  
The State then selects areas to receive funding for New Freedom projects derived from the local coordinated plan. 
In this example, the specific projects being funded in an area are determined locally, however, the State competitively selects areas that will receive New Freedom funding based on criteria such as the quality of the coordinated planning process and evidence of broad outreach. 
With your team, take 5 minutes to complete the checklist and recommend strategies to address the missing elements.

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## #3 Urbanized Areas > 200,000 Based on Priorities in the Coordinated Plan

- DR publishes solicitation for grant applications
- DR conducts competition w/MPO
- DR selects subrecipient proposals to fund that implement projects in the plan

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate 

Scenario 3

In this example the designated recipient is an urbanized area over 200,000 in population relies on the priorities identified for New Freedom and/or JARC funding in the locally developed, coordinated public transit-human services transportation plan.
The designated recipient publishes a solicitation for grant applications from agencies interested in providing any of the New Freedom and/or JARC projects identified in the plan.  
The designated recipient conducts the competition in cooperation with the MPO utilizing criteria established by the designated recipient.  A designated recipient that is not the MPO may choose to utilize the MPO to conduct the competitive selection process.  
The designated recipient selects subrecipient proposals who receive funding and implement the projects identified in the plan.
With your team, take 5 minutes to complete the checklist and recommend strategies to address the missing elements.

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## #4 Urbanized Areas > 200,000Based on Specific Need in the PlanSelection Process

- DR publishes announcement for project proposals to address a specific need
- Applications may include varying strategies
- DR evaluates proposals using selection criteria
- DR selects the project(s) to be funded

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate: Emphasize that there is a separate competitive selection for

Scenario 4

In this example, the designated recipient selects projects to address a specific need identified and prioritized in the coordinated plan, such as increased same-day mobility options for people who use wheelchairs. 
The designated recipient publishes an announcement for New Freedom and/or JARC project proposals to address a specific need identified and prioritized in the coordinated plan, such as increased same-day mobility options for people who use wheelchairs.  
Grant proposals might include a volunteer driver program, purchase of accessible taxis, or same-day demand-response service provided by the local transit agency.  
The designated recipient evaluates proposals submitted using the selection criteria stated in the announcement. 
The DR selects the project(s) to be funded and announces the project selections.
With your team, take 5 minutes to complete the checklist and recommend strategies to address the missing elements.

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## #5 Urbanized Areas > 200,000, Based on Specific Strategy to Meet Need in the Plan

- DR competes specific projects to meet the needs described in the coordinated plan
- DR evaluates proposals submitted using the selection criteria
- DR selects the subrecipients to be funded

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate:

Scenario 5

In this example, the designated recipient selects projects to address a specific need identified and prioritized in the coordinated plan, such as increased same-day mobility options for people who use wheelchairs. 
The designated recipient competes specific projects to meet the needs described in the coordinated plan, such as increased same-day mobility options for people who use wheelchairs.  
For our example, let’s say the coordinated plan prioritized accessible taxis as the most appropriate service to meet that need.  
The designated recipient publishes an announcement requesting proposals for accessible taxi services. 
The DR evaluates proposals submitted using the selection criteria stated in the announcement. 
The DR selects the subrecipients to be funded and announces the project selections.
With your team, take 5 minutes to complete the checklist and recommend strategies to address the missing elements.

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## Grants Development & Management5310-JARC-NFP

- Funding for Administration
- Program of Projects
- State/Program Management Plan
- Data Collection and Reporting
- Oversight
- Performance Measures

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate:

Thanks to all of you for doing such a great job on that complex exercise. Now let’s take some time to learn about the commonalities of the 5310, JARC and New Freedom programs grants development and management procedures
Those commonalities include:

Funding for administration
Program of Projects
State/Program Management Plan
Data Collection and Reporting 
Oversight

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## Grants Development & ManagementFunding for Administration 5310-JARC-NFP

- 10% of allocation may be used. No coordinated plan or competitive selection is required to spend admin funds.
- Designated recipient can use or pass through
- No local match is needed
- 5310, JARC, New Freedom all allow use of non-DOT funds for match

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate:

1. Funding for Administration:
In our previous discussions we learned that administrative activities can be funded by each of the three programs. 
Up to 10% of program funds can be used for this purpose.
Planning and technical assistance is included in this category.   
The designated recipient can use administrative funds themselves or pass them through to a subrecipient.  
This 10% allowance does not require any match. 
The 5310, JARC, and New Freedom programs allow the use of other (non-DOT) federal funds for a local or state match. 
When non-DOT funds are used for match, the opportunity to coordinate with other agencies is emphasized.
This is an excellent example of promoting interagency cooperation which is a hallmark of the Executive Order: Human Service Transportation Coordination

Trainer Note:
See Chapter III section 10 in the circulars for additional information.
Advise learners that Handout 2 Executive Order: Human Service Transportation Coordination is on the Toolkit CD 
Field questions from learners

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## Grants Development & ManagementProgram of Projects 5310-JARC-NFP

- Lists subrecipients and type of organization
- Designates urbanized/nonurbanized
- Indicates for each project:
- Brief description
- Total project cost and Federal share
- Reference in local plan
- Planning/program administration budget

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate: 

2. The Program of Projects: 
Lists the subrecipients and indicates whether they are private non-profit agencies, governmental authorities, private operators of public transportation services, or Indian tribal Agencies and provides Transparency Act details.
In State applications, the Program of Projects designates whether the subrecipient serves an urbanized or nonurbanized areas. 
The Program of Projects includes:
A brief description of the projects
The total project costs and Federal share for each project
The amount of funds required for planning and program administration
The Program of Projects should denote the required reference from which the coordinated plan is derived from and the relevant page number of the plan. 

Trainer Note: 
See Chapter IV section 6 in the circulars for additional information.
Field questions from learners

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## Grants Development & ManagementState/Program Management Plans 5310-JARC-NFP

- Program goals and objectives
- Roles and responsibilities
- Coordination
- First plans are due Nov. 1, 2007
- Subsequent plans are due

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate: 

3. State/Program Management Plan:
The management plan is a tool to help the grantee, and FTA, monitor the grantee’s management of the program.
The plan is used throughout the grant award and oversight process and updated accordingly.
Sections of the management plan include:
Program goals and objectives: The purpose of this section is to describe the philosophy and policy underlying the designated recipient’s management of the each program 
Roles and responsibilities: This section specifies the state agency designated to administer each program. This section of the plan explains the respective roles and responsibilities of all involved parties (designated recipients, subrecipients, stakeholders, etc).
Coordination: This section describes how the designated recipient coordinates with other agencies at the designated recipient level and encourages and enhances coordination at all levels of service
Due six months after the effective date of the circular which was May 1, 2007. Plans are due by Nov. 1, 2007.

Trainer Note: 
See Chapter VII in the circulars for additional information.
Field questions from learners

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## Grants Development & ManagementState/Program Management Plans 5310-JARC-NFP

- Eligible subrecipients
- Local share and local funding requirements
- Project selection criteria and method of distributing funds

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate: 

State/Program Management Plan continued:
Eligible subrecipients: This section describes which entities are eligible to apply for funds. It also details any designated recipient eligibility requirements that are more restrictive than Federal eligibility requirements.
Local share and local funding requirements: This section describes designated recipient policies on provision of local matching share. It also includes a description of any programs which provide matching funds for FTA.
Project selection criteria and method of distributing funds: This section describes the designated recipient’s criteria and process for selecting projects and distributing funds among various applicants.  

Trainer Note: 
See Chapter VII in the circulars for additional information.
Field questions from learners

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## Grants Development & Management State/Program Management Plans  5310-JARC-NFP

- Annual POP development and approval process
- Administration, planning and technical assistance
- Transfer of funds
- Private sector participation

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate: 

State/Program Management Plan continued:
Annual program of projects development and approval process: This section describes the designated recipient’s process and timetable for soliciting, reviewing, and approving applications for local projects to be included in the designated recipient’s annual program of projects. 
Administration, planning and technical assistance: This section describes how the designated recipient uses Section 5317 funds within the 10% limitation for administration, planning, and technical assistance.  
Transfer of funds: This section describes any policy the designated recipient has for transfer of Section 5317 funds to Section 5311 or 5307 programs, and for transfer of flexible funds.  
Private sector participation: This section describes the designated recipient’s procedures for providing for maximum feasible participation by private providers of public transportation.  

Trainer Note: 
See Chapter VII in the circulars for additional information.
Field questions from learners

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## Grants Development & ManagementData Collection Reporting & Oversight

- Data Collection and Reporting
- Streamlined reporting as part of annual report
- Decreased number of data elements
- Oversight
- Urban areas: triennial review
- States: state management review

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate:

4. Data Collection and Reporting:
FTA is interested in keeping data collection as streamlined as possible

Grantees are required to submit their data as part of the annual report in TEAM. 

FTA headquarter staff has discussed the idea of creating a template for grantees to use to submit their data. The purpose of the template is to make data submission easier and to promote consistency between grantees. 

FTA will also decrease the number of data elements required for submission.

Finally, both the 5310 and JARC programs will be reviewed under the Performance Assessment and Rating Tool (PART) process

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## Grants Development & ManagementData Collection Reporting & Oversight

- Data Collection and Reporting
- Streamlined reporting as part of annual report
- Decreased number of data elements
- Oversight
- Urban areas: triennial review
- States: state management review

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate:

This review will be conducted by the Office of Management and Budget. 

Trainer Note: see Chapter II Section 3 and Chapter VI Section 16 (17 for
5310) in the circulars for additional information.

5. Oversight:
For urban areas, FTA will use the triennial review process.
For states, FTA will use the state management review process to conduct oversight regarding all three programs. 

Trainer Note: 
See Chapter VI Section 18 (19 for 5310) in the circulars for additional information.
Field questions from learners

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## Grants Development and Management—Performance Measures 

- Government Performance Results Act (GPPRA) requires FTA to establish performance goals and indicators.
- The Office of Management and Budget (OMB) Performance Assessment Rating Tool helps identify a program’s strengths and weaknesses.
- FTA performance analysis will not be used to assess individual grants.

**Notes:**
Trainer notes: The 5310, JARC, and New Freedom programs are subject to GPPRA and the Performance Assessment Rating Tool (PART).

FTA has established different performance measures for the different programs. 

For 5310, the performance measures are: 

 1. Gaps in Service Filled.  Provision of transportation options that would not otherwise be available for older adults and individuals with disabilities measured in numbers of older adults and individuals with disabilities afforded mobility they would not have without program support.  

2  Ridership.  Actual or estimated number of rides (as measured by one-way trips) provided annually for individuals with disabilities and older adults on Section 5310—supported vehicles and services. 

For JARC, the performance measures are:

Actual or estimated number of jobs that can be accessed as a result of geographic or temporal coverage of JARC projects; 

 Actual or estimated number of rides (as measured by one-way trips) provided as a result of JARC projects. 

For New Freedom, the performance measures are: 

Increases or enhancements related to geographic coverage, service quality and/or service times that impact availability of transportation services for individuals with disabilities as a result of the New Freedom projects implemented in the current reporting year.  
Additions or changes to environmental infrastructure (e.g., transportation facilities, side walks, etc), technology, and vehicles that impact availability of transportation services as a result of the New Freedom projects implemented in the current reporting year.  
Actual or estimated number of rides (as measured by one-way trips) provided for individuals with disabilities as a result of the New Freedom projects implemented in the current reporting year. 

## Grants Development & ManagementTechnical Assistance and Training

- Project ACTION
- Job Links
- RTAP
- National Transit Institute (NTI)
- ITS Peer to Peer
- Transportation Planning Capacity Building Peer Program
- USDA Rural & Tribal Technical Assistance Programs
- Mobility Service for All Americans
- National Center on Senior Transportation
- National Resource Center for Human Service Transportation Coordination

**Notes:**
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Talking Points: Trainers can share these and other comments as appropriate:

FTA funds a broad range of Technical Assistance and Training activities related to human service transportation. They include:
Easter Seals Project ACTION (Accessible Community Transportation in our Nation)
Job Links
Rural Transit Assistance Program (RTAP)
National Transit Institute (NTI)
ITS Peer to Peer 
Transportation Planning Capacity Building Peer Program (sometimes referred to as “Planning Peer to Peer”)
US Department of Agriculture (USDA) Rural & Tribal Technical Assistance Programs
Mobility Service for All Americans
The two newest centers are:
National Center on Senior Transportation 
National Resource Center for Human Service Transportation Coordination (NRC)  
United We Ride Ambassadors are now part of this center

Trainer Note: 
Advise learners that Handout 3 Federally-Sponsored Technical Assistance Programs is on the Toolkit CD
Field questions from learners

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## Summary

- If a governor designates one recipient for the three programs then the designated recipient will be responsible for conducting the required ____________.
- The purpose of a ____________ is to outline the geographic and financial distribution.

**Notes:**
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Trainer Note: Trainers should read each point, give learners time 
to call out the answers and prompt them with correct answers if needed. 

If a governor designates one recipient for the three programs then the designated recipient will be responsible for conducting the required competitive selection process. 

The purpose of a split-letter is to outline the geographical and financial distribution. 

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## Summary

- 3.One element of the Coordinated Public Transit Human Services Transportation Plan includes priorities for implementation based on ______, time, and ________.
- 4.For FY 2007, FTA will accept project selection plans developed prior to the published circular if they meet four criteria. Name them.

**Notes:**
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Trainer Note: Trainers should read each point, give learners time
to call out the answers and prompt them with correct answers if
needed. 

3.One element of the Coordinated Public Transit Human Services Transportation Plan includes priorities for implementation based on resources, time, and flexibility. 

4. For FY 2007, FTA will accept project selection plans developed prior to the published circular if they meet four criteria. Name them
An assessment of available services
An assessment of needs
Strategies to address gaps for target populations
Coordinated development in good faith

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## Summary

- 5.  The Certification of fair and equitable distribution will be addressed as part of the ________ for state-administered programs and the ________ for programs administered by designated recipients in Large Urbanized Areas (_>_ 200,000).
- 6.  Designated recipients evaluates proposals using selection criteria stated in the ________.

**Notes:**
Display Slide 34

Trainer Note: Trainers should read each point, give learners time
to call out the answers and prompt them with correct answers if
needed. 

5. The Certification of fair and equitable distribution will be addressed as part of the State Management Review for state-administered programs and the Triennial Review for programs administered by designated recipients in Large Urbanized Areas (> 200,000).  

6. Designated recipients evaluates proposals using selection criteria stated in the announcement. 

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## Summary

- 7.We’ve covered five Grants Development and Management commonalities between the 5310, JARC and NFP today. Name them.
- 8. POP is FTA-talk for ______________.
- 9. A State/Program Management Plan is a tool to help the ______ and ______ monitor the grant.

**Notes:**
Display Slide 35

Trainer Note: Trainers should read each point, give learners time
to call out the answers and prompt them with correct answers if
needed. 

7.  We’ve covered five Grants Development and Management commonalities between the 5310, JARC and NFP today. Name them.
 Funding for Administration
 Program of Projects
 State/Program Management Plan
 Data Collection and Reporting 
 Oversight

8. POP is FTA-talk for Program of Projects

9. A State/Program Management Plan is a tool to help the grantee and FTA monitor the grant.

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