# Presentation: 224755

## Industry BriefforServices/Management Acquisition IGC

- 11/8/05
- By
- Skip Derick

## Review

_**TOPICS**_
- GSA Reorganization/Personnel
- Reporting structure still a “hazy” situation at best
- Personnel  assignments:
- OGSS – Joseph Jeu
- OITS – Deidre Lee
- OTMVCS – Barney Brasseux
- OCAR – Mary Davie
- OCIO – Casey Coleman
- OC – Jon Jordan
- OA – Brenda Maxson
- ODCs
- Status Quo, still in discussion, no policy decisions made
- G&A
- Status Quo, still in discussion , no policy decisions made
- Pre-award Audits
- Not a big issue
- One Schedule
- Will be discussed by Gerri Watson
- Trade Agreements Act (TAA)
- Is important to Service companies (cannot provide services under Schedule contracts provided by foreign nationals doing work in their own country if the country is not a “designated country” under the TAA)

## Looking Forward

_**TOPICS**_
- T&M (Proposed Rules)
- Non-Commercial (FAR Case 2004-015; 4 pages)
- Commercial (FAR Case 2003-027; 43 pages)
- GSA Policies/Procedures
- Need to provide “forcing function” so that  policy is promulgated
- 10/28/05 “One GSA Committee” meeting with Dee Lee and Emily Murphy
- Coalition of Government Procurement and PSC
- GSA Organization
- Maintain close scrutiny

## Backup Slides 11/8/05 IGC Meeting

- G&A
- Bad/Better RFQ Clauses
- BAD – If proposing any G&A or other fees, you must include a copy of your GSA schedule contract that documents the approval to use the proposed rates and fees. GSA will not allow G&A or other fees unless it is explicitly identified in the contractors GSA schedule contract. (GSA Region 7)
- 	B.3.1	Costs incurred for travel and ODC items shall be burdened with the Contractor’s indirect handling rate, as entered in their GSA Schedule (contractor to enter amount, but not to exceed the ceiling rate of the basic contract). If no rate is specified in the schedule, no indirect rates shall be applied to or reimbursed on such costs. (FEDSIM)
- BETTER - G&A, if not explicitly allowed in the schedule contract, is evaluated for compliance with (a) applicable cost principles discussed in Federal Acquisition Regulation Subpart 31.2 and (b) any applicable agency supplements.
*	*
*	**If requesting G&A, you must support your request by providing documentation to the Contracting Officer that demonstrates that the G&A is:*
*	**1.  not included in the pricing of the loaded rates and/or prices proposed from your schedule, *
*	**2.  in accordance with your current accounting system, and*
*	**3.  for travel, in accordance with FAR 31.205-46 regulations on the allow ability of costs for travel.*  (GSA Region 6)

## Backup Slides 11/8/05 IGC Meeting

- ODCs
- Bad/Better ODC Clauses
- BAD - ***2.3.3.3  OTHER DIRECT COSTS (ODCs)***
- Offerors shall also provide pricing for ODCs identified in section 1.18.
- Contractors are authorized to acquire ODC items (labor or commodities) in support of this task order under the following circumstances:
- 1.  The item is less than $2,500 OR
- 2.  The item is procured from a GSA schedule contract.  In order to acquire ODCs in this fashion, the Contractor must verify the item is on GSA schedule and provide a "Teaming Agreement" to the Contracting Officer PRIOR to acquiring the item.  This Teaming Agreement must identify the GSA schedule information of the ODC item.
- All items over $2,500 that are not on GSA schedule must be purchased by GSA FTS.  However, Contractors are strongly encouraged to make every effort to have ODC items included on a GSA schedule prior to requesting GSA FTS to purchase the item. (Region 7 – 10/04)
- Better - Other unique costs related to this specific task shall be included in the Contractor’s task order.  Unique costs are defined as Travel, Other Direct Costs (ODCs), Materials and Subcontractor costs with associated General and Administrative Expenses (G&A) and other costs that are allowable, allocable, and reasonable costs related to this specific task, which are not provided for in the loaded hourly rates.  Unique costs in this individual task order shall be supported in accordance with the task order requirements and the FSS contract.
- 	Should the offeror determine that material, supplies or equipment are necessary to successfully execute this task order, the offeror shall identify (to the greatest extent practicable at this time):
- Any materials, supplies, equipment proposed.
- An explanation of how these materials, supplies or equipment are incidental to the services requested.
- An explanation of when the title of these materials, supplies or equipment shall pass to the government.
- The method under which these materials, supplies or equipment that will be acquired.
- An explanation of the offeror’s purchasing system, to include the date the offeror’s purchasing system was reviewed and it’s current status.
- An explanation of the indirect rates, if any, that will be applied to the direct costs of the materials, supplies or equipment, to include discussion of whether these rates have been included in and approved as part of the offeror’s forward pricing rate agreements. (Region 10 - 5/04)