# Presentation: 689073

## Anna Hancock

**Becoming A GWA Reporter**
**Intragovernmental Payments and Collections**
**(IPAC)**
**Anna Hancock**

## Change the fundamental reconciliation process
  Eliminate the redundant reporting processes
  Provide accounting information in a more timely manner
  Provide a central location for accounting data
  Streamline agency access
  Replace the current Legacy Central Accounting System (STAR)

**  ****Eliminate the redundant reporting processes**
**  ****Provide accounting information in a more timely manner**
**  ****Provide a central location for accounting data**
**  ****Streamline agency access**
**  ****Replace the current Legacy Central Accounting System (STAR)**

**GWA Objective**

## GWA Reporter Implementation Strategy

**Bring on the maximum number of agencies as soon as possible**
**Implement feeder mechanisms as soon as systems are capable**
**IPAC, Collections, Payments**
**Develop tools to assist in implementation (SAM, Account Statement) **
**Provide tools to agencies to phase in GWA processing**
**P224 provides for reclassification capability by using only section I of the 224**
**Ability to turn off sections of the P224**
**Use an incremental approach to allow for efficient planning and scheduling of resource utilization and testing in manageable parts**

## Agencies’ systems are complex, customized, and have many differences in their accounting processes

Differing amounts of time and money needed for system changes

Education needed for transaction reporting

More FMS resources and accounting knowledge needed to assist agencies in implementation

**Differing amounts of time and money needed for system changes**
**Education needed for transaction reporting**
**More FMS resources and accounting knowledge needed to assist agencies in implementation**

**Initial GWA Pilots...Lessons Learned**

**Notes:**
Implemented 5 federal program agencies as IPAC GWA Reporters, have several more lined up, and are continuing to do agency outreach to get more agencies on board.

Through the first 5
	found complex and different
	significant time needed to budget and implement system changes
	education needed for processes
	didn’t have sufficient resources to complete

Implemented several Payments GWA Reporters that have low TAS volume, but process works differently.  TAS/BETC is hardcoded on txn from PACER and not until Payments system is ready to accept TAS/BETC in Oct 09 that GWA will bring on Reporters to report their TAS/BETC the GWA way similar to IPAC.

For today, discuss IPAC

## Solutions

**Created Pilot Accounting Issue Resolution Team (PAIR)**
**Representative from various areas within FMS involved with the GWA Reporting process**
**Developed GWA Reporter package**
**Increased agency outreach meetings and conferences**
**Planned quarterly GWAMP Partnership Council meeting**
**Developed sorting functions and storing capability within IPAC to narrow down the TAS/BETC* combinations**

## Set up your Trading Partner Agreement (TPA) with your customers 
Communicate with your trading partners

Modify your accounting systems to provide and accept TAS/BETC on IPAC transactions 
Work with Shared Accounting Module (SAM) implementation team to set up profiles/default rules

Contact FMS to become a GWA Reporter

**Communicate with your trading partners**
**Modify your accounting systems to provide and accept TAS/BETC on IPAC transactions**** **
**Work with Shared Accounting Module (SAM) implementation team to set up profiles/default rules**
**Contact FMS to become a GWA Reporter**

**What should my agency be doing to prepare?**

##   Reduced end of month reporting
No more FMS 224!

  Improved reconciliation processing
Federal program agencies know the information to classify transactions at the point the transaction is initiated

 Most current Fund Balance With Treasury (FBWT) available

  Improved turnaround on processed data
Development is underway for GWA to provide GWA Reporters with Treasury Account Symbol/Business Event Type Code (TAS/BETC) information on the Account Statement and to have the data available immediately on the Account Statement

  GWAMP resources available to assist
As we roll out the GWA Reporting process to federal program agencies, the GWAMP team will have limited availability to work one on one with an agency as we currently do

**No more FMS 224!**
**  ****Improved reconciliation processing**
**Federal program agencies know the information to classify transactions at the point the transaction is initiated**
** ****Most current Fund Balance With Treasury (FBWT) available**
**  ****Improved turnaround on processed data**
**Development is underway for GWA to provide GWA Reporters with Treasury Account Symbol/Business Event Type Code (TAS/BETC) information on the Account Statement and to have the data available immediately on the Account Statement**
**  ****GWAMP resources available to assist**
**As we roll out the GWA Reporting process to federal program agencies, the GWAMP team will have limited availability to work one on one with an agency as we currently do**

**Why Become A GWA Reporter early?**

## Preparation Phase
Meet with agency to discuss agency specific reporting procedures and possible changes
Exchange contact information, access IDs, system requirements/changes
Obtain access to GWA applications
Establish SAM access and default rules/profile
Establish Trading Partner Agreements (TPA) with business partners identifying the correct TAS/BETC* information to place on IPAC transactions
Decide date to begin Parallel Reporting phase
Sign Memorandum of Understanding (Payments only)

*Visit our website http://fms.treas.gov/gwa/ref_guidance.html for TAS/BETC code information

**Meet with agency to discuss agency specific reporting procedures and possible changes**
**Exchange contact information, access IDs, system requirements/changes**
**Obtain access to GWA applications**
**Establish SAM access and default rules/profile**
**Establish Trading Partner Agreements (TPA) with business partners identifying the correct TAS/BETC* information to place on IPAC transactions**
**Decide date to begin Parallel Reporting phase**
**Sign Memorandum of Understanding (Payments only)**
***Visit our website **_[http://](http://fms.treas.gov/gwa/ref_guidance.html)__[fms.treas.gov/gwa/ref_guidance.html](http://fms.treas.gov/gwa/ref_guidance.html)_** for TAS/BETC code information**

**GWA Reporting Process**

**Notes:**
When an agency notifies us that they are ready to become GWA Reporters, there is a three step implementation process.

First, internal preparation and agency preparation 

## Parallel Reporting Phase
Agency 
Reports IPAC transactions with TAS/BETC information
Continues to report IPAC transactions on monthly FMS 224
Continues to talk with their trading partner to solve transaction and classification discrepancies 
GWA 
Compares data as entered through IPAC and the FMS 224
Meets with agency to discuss data discrepancies
Verifies that an agency’s SOD is zero
Agree on GWA Reporter implementation date

**Agency **
**Reports IPAC transactions with TAS/BETC information**
**Continues to report IPAC transactions on monthly FMS 224**
**Continues to talk with their trading partner to solve transaction and classification discrepancies **
**GWA **
**Compares data as entered through IPAC and the FMS 224**
**Meets with agency to discuss data discrepancies**
**Verifies that an agency’s SOD is zero**
**Agree on GWA Reporter implementation date**

**GWA Reporting Process**

**Notes:**
Parallel Phase, only significant business change is to communicate with trading partners to put on TAS/BETC

## GWA Reporter Implementation Phase
Agency
No more FMS 224!
No more SOD!
No more dial in!
If necessary, agencies reclassify IPAC transactions on Section 1 of P224

GWA
GWA reports IPAC transactions with TAS/BETC classification for agency
Provide financial data to agency

**Agency**
**No more FMS 224!**
**No more SOD!**
**No more dial in!**
**If necessary, agencies reclassify IPAC transactions on Section 1 of P224**
**GWA**
**GWA reports IPAC transactions with TAS/BETC classification for agency**
**Provide financial data to agency**

**GWA Reporting Process**

**Notes:**
Implementation
When agency reports the GWA way, txn enters feeder system, goes through CAFÉ, directed to GWA, validated through SAM, out to agency in Account Statement.  Rid of GOALS II DB.

Since we have your TAS/BETC information, no need to report at the end of the month.  

We’ll do it for the agency.  

We’ll know what it is to report back to the agency timely.  Provides more accurate accounting data

Daily reconciliation once we complete GWA initiated Account Statement (planned TBD) and Account Statement Reclassification 

Ultimate goal, no more P224!! Daily system of accounting and reporting and validation and classification of accounting data at point txn is initiated.

## IPAC GWA Reporters*

**Current IPAC GWA Reporters**
- 04000002** Government Printing Office (GPO)**
- 20096500** Department of Treasury, Internal Revenue Service (IRS)**
- 20150031** Department of Treasury, Financial Management Service (FMS)**
- 20552002** Department of Treasury, Bureau of Public Debt (BPD)**
- 89000004** Department of Energy, Federal Energy Regulatory Commission (FERC)**
**	****	**
**Upcoming IPAC GWA Reporters**
- 11030001** Executive Office of the President**
- 15100900** Department of Justice, Bureau of Prisons**
- 20091800** Department of Treasury, IRS Service Center**
- 47000016** and **47000017*** General Services Administration  **
- 70230001** Department of Homeland Security, Coast Guard**
- 70301513** Department of Homeland Security, Immigrations and Customs Enforcement**
- 72000011** Agency for International Development**
*** As of November 2007**
*** Contingent on FMS approval**

## 		Current IPAC GWA Reporting Scenarios 

| Scenario
Sender/Receiver | Sender TAS | Sender BETC | Receiver TAS | Receiver BETC |
| --- | --- | --- | --- | --- |
| Non Reporter/Non Reporter | Required |  |  |  |
| Reporter/Non Reporter | Required | Required |  |  |
| Non Reporter/Reporter | Required |  | Required | Required |
| Reporter/Reporter | Required | Required | Required | Required |

- 		**Current IPAC GWA Reporting Scenarios**

## Contact Information

- GWA Reporter implementation is now underway.
- Become a GWA Reporter early!
- Please visit our website _[www.fms.treas.gov](http://www.fms.treas.gov/)_ for GWA Reporting information including TAS/BETC information, a trading partner agreement template, and other pertinent information.
- If you are interested in becoming a GWA Reporter, please contact Anna Hancock at 202-874-9868 or email _[anna.hancock@fms.treas.gov](mailto:anna.hancock@fms.treas.gov)_.

## Contact Information

_**GWA Modernization Project**_
**Michael Norman – (202) 874-8788**** ****– michael.norman@fms.treas.gov**
**Anna Hancock – 202-874-9868 – **_**anna.hancock@fms.treas.gov**_
**Web site –**_** www.fms.treas.gov/gwa**_
**Email box –**_ __**GWA.Project@fms.treas.gov**_** **
**Enrollment – GWA.Enrollment@fms.treas.gov**** **
_**IPAC Project**_
**Susan Markland -(202) 874-9816 – **_**susan.markland@fms.treas.gov**_
**Lori Makle-Sellman - (202) 874-8782 – lori.makle-sellman@fms.treas.gov**
_**SAM**_
**Robin Gilliam – (202) 874-9133 – robin.gilliam@fms.treas.gov**
**Cheryl Murray – (202) 874-7078 – cheryl.murray@fms.treas.gov**
_**GWA Project Agency Relationship Management Division**_
**Carolyn Dunston - 202-874-7491 – **_**carolyn.dunston@fms.treas.gov**_
**Peter Moore – 202-874-6578        -  Peter.moore@fms.treas.gov**