# Presentation: 428994

## BEST VALUE SOURCE SELECTION

- Ernest Orlando Lawrence
- Berkeley National Laboratory
- Questions  **nersc5@nersc.gov**

## Outline

**Outline**

- BVSS – WHAT IS IT?
- PROCESS
- RFP
- TECHNICAL RESPONSE
- BUSINESS RESPONSE
- CONTRACTUAL   DOCUMENTS
- SAMPLE SUBCONTRACT
- EVALUATION FACTORS
- SELECTION & AWARD

**Notes:**
Discipline statement, not DOE focus

## BVSS - WHAT IS IT? 

- BVSS = Best Value Source Selection
- Awards to the vendor who will provide best value to Laboratory
- Minimum Requirements
- Performance Features (desired features)
- No detailed specification with RFP
- NO Best And Final Offers (BAFOs)

- Allows flexibility in proposal strategy
- Lets you be creative
- If you have more than one solution, encouraged to submit multiple proposals
- Selected proposal is basis of contract
- Specification negotiated based on winning proposal

## BVSS PROCESS

- Market Surveys
- Prepare RFP
- Evaluate Proposals
- Make Selection
- Negotiate with Selected Vendor(s)
- Prepare Documentation
- Award

## REQUEST FOR PROPOSAL (RFP)

- Letter format
- Background information on website
- 45-60 days to respond
- Technical, Business & Price Responses
**Important to follow directions and Benchmark Instructions**

## TECHNICAL RESPONSEMINIMUM REQUIREMENTS

- Mandatory performance qualifications needed for successful performance
- Must meet in order for proposal to be considered for selection
- They are not listed in any order of importance in RFP

## TECHNICAL RESPONSEPERFORMANCE FEATURES

- Qualitative criteria that University will use for the subjective evaluation of proposals
- Address the Performance Features identified in RFP
- Encouraged to propose other factors that will be of benefit to the University

## TECHNICAL RESPONSESUPPLIER ATTRIBUTES

- Qualitative criteria
- Used to make “responsibility determination”
- Includes:
- Past performance history
- Demonstrated ability to meet schedules
- Demonstrated capability to produce and test proposed system
- Management and corporate capability
- Commitment to high performance technical computing

## BUSINESS RESPONSE

- Project plans
- Corporate history
- Past performance details
- People you plan to devote to project
- Points of contact
- Subcontractor information
- Contractual documents

## CONTRACTUAL DOCUMENTS

- Representations and Certifications
- Subcontracting Plan
- EEO Questionnaire
- Sample Subcontract
- General Provisions / Terms and Conditions (“GPs”) – University expects full acceptance with NO changes or qualifications

## SAMPLE SUBCONTRACT

- Statement of Work and Acceptance Plan
- Delivery and Acceptance
- Subcontract Term
- Allowable Expenditures & Invoicing Instructions
- Key Personnel
- Options

## EVALUATION FACTORS

- Four Main Criteria
- Feasibility
- Applicability
- Capability
- Affordability

## SELECTION AND AWARD

- Initial evaluation to determine responsive and selectable proposals
- More detailed evaluation of remaining proposals
- University may ask questions to clarify response
- Focuses is on strengths & weaknesses in proposals

- Negotiations as needed
- Contract Review Process
- 2 months
- Award to Vendor whose solution provides the best value to the University

- The University recommends the following: thoroughly explain / clearly detail all components of RFP response and propose an advantageous balance of price and performance