# Presentation: 222552

## VETS GWAC Post-Award Conference Small Business GWAC CenterFor Audio portion  Dial: 800-205-9958  

**January 31, 2007**

## VETS Post-Award Web Conference 

- Opening Remarks
- Who We Are
- Small Business GWAC Center Portfolio
- Welcome Kit
- VETS GWAC
- Business Development Roles & Responsibilities
- GSA  e-Buy
- Contract Management Center
- Q&A

- ReadyTalk Web Conference Phone/Audio Dial In Dial: 800-205-9958
- Log-in: **https://www.callinfo.com/prt?host=readytalk&an=8667401260&ac=8235172**
- For technical assistance, contact ReadyTalk Support line 800-843-9166

## Speakers

- Mary Parks, Director, Small Business GWAC Center
- Janna Babcock, Procuring Contracting Officer (PCO), VETS GWAC
- Lewis Jones, Business Development Specialist, Small Business GWAC Center
- Joe Castle, GSA Systems Management Center
- Patrick Queen, GSA Contract Management Center

## Welcome

## Who We areSmall Business GWAC Center Staff

_*Management*_
- Mary Parks
- Center Director
- Matthew Verhulst
- Director, Contracts Division
- Jean Oyler
- Director, Business Development Division

## Who We areSmall Business GWAC Center Staff

_*Contracts Division*_
- Janna Babcock
- Jim Van Hooser
- Greg Byrd
- Sue Cumpton
- Misty Claypole
- Howard Innis
- Aletha Pelham
- Lee Tittle

## Who We areSmall Business GWAC Center Staff

_*Business Development Division*_
- Tia Meredith-Ash
- Lewis Jones
- Jihyun Huyck
_*Program Analyst*_
- Chris Carver
_*Support Staff*_
- Sharla Harris
- June Thomas
- Steve Brown

## Who We Are

**The GSA Small Business Governmentwide Acquisition Contracts (GWAC) Center provides federal agencies access to quality contracts with Small Businesses that offer best value, thus ultimately serving the taxpayer.  **
**As one of three GWAC Centers in FAS, we award and administer contracts for information technology solutions for federal agency use. **
**The customers of the Center are Federal Agency program managers and contracting officers who hold delegations of ordering authority to access the GWAC Center’s contracts. **

## Who We Are

**Our goal is to provide small business firms who historically have been left out of the federal procurement process an opportunity to compete in the federal market place.**
** ****Our Mission is to award and administer contracts to small business industry partners for information technology and network solutions for governmentwide use.  This process allows the small business industry partners to learn how to do business with the federal government and become “best in class” technology providers.  **

## Responsibilities

- Annual reporting requirements and oversight responsibilities to OMB
- Contract management
- Education for contractors on proper use and how to market
- Education for buyers on scope compliance and proper ordering

## Small Business GWAC Center Portfolio

- HUBZone
- 8(a) STARS
*New!* VETS
- Alliant Small Business (future)

## VETS GWAC

- What is a Governmentwide Acquisition Contract?
- Task order or delivery order contract for information technology established by one agency for governmentwide use
- What is the VETS GWAC?
- A governmentwide acquisition contract that is a set aside for service-disabled veteran-owned small business.  The title of the contract is, “Veteran Technology Services” or, “VETS”.

## Welcome Kit

- Executed copy of the contract
- Welcome Kit Contents List
- Business Development Checklist
- GWAC Quarterly Sales Reporting System Instructions
- Subcontracting Report Form
- Small Business GWAC Center Newsletter, October 2006
- GSA Advantage! | e-Buy | e-Library Brochure
- Upcoming events printouts

## VETS GWAC Overview

- Multiple award indefinite-delivery, indefinite-quantity contract for information technology solutions
- Five-year base and one, five-year option
- Fixed price, time and materials, labor hour task orders are allowed
- $5 billion program ceiling (no individual contract ceiling)
- Two areas of contract scope
- Website: www.gsa.gov/vetsgwac

## VETS GWAC Overview

- Block 19 of your SF33 indicates the Functional Area(s) for which you were selected.
- Only those Functional Area(s) listed constitute the scope of your contract.
- Services-based NAICS – Task orders must involve services that fall within the VETS scope.
- When there are questions regarding NAICS and scope of the overall contract, please call the PCO.

## VETS GWAC: Scope

- Two Functional Areas (FAs):
- FA 1 Systems Operations and Maintenance
- FA 2 Information Systems Engineering
***Both functional**** ****areas include IT Security Services**

## VETS GWAC: Scope

- FA 1
- Integration support
- Data storage management
- Network support

- FA 2
- System and software design
- Software engineering
- IT strategic planning and studies

- *Review  and Know Section C of your contract
- NAICS codes applicable to VETS:
- 541519; 518210; 611420; 541512; 541511; 541513
- For more information on NAICS, Visit www.census.gov

## Delegation of Ordering Authority

- Required by GSA Quality Assurance Plan in response to the Office of Management and Budget (OMB) requirements
- Granted only to warranted Contracting Officers
- Training required in order to obtain
- Delegations must be received prior to task orders being placed against contracts
- MOA established between CO and SB GWAC Center

## Competing for Task Orders

- All task orders placed against the VETS GWAC require Fair Opportunity IAW FAR 16.505 See G.9.1
- Competitive order selection criteria will be established in the task order
- Price will always be a factor in the competitions
- Discount when appropriate
- Exceptions to fair opportunity do occur;  only when conditions in 16.505 are met and documented by the ordering contracting officer See G.9.2

## Task Order Process

**RFI/RFP/RFQ Within FA (email, e-Buy, ITSS) Issued**

**Prepare a proposal meeting all the requirements **
**Or Decline**

**Provide additional information as requested by a Delegated Ordering Contracting Officer**

**Report Sales Quarterly https://gwac.gsa.gov **
**See G.16.2**

**Record for Subcontracting Reporting**
**See G.17**

**CAF Remittance**
**See G.16.2**

**Report Contract Status Quarterly by email to vetsgwac@gsa.gov See G.16.2**

**Task Order Issued by OCO**

## Task Order Process

- Issued to everyone in FA IAW Fair Opportunity process specified in FAR 16.505(b)(1)
- RFI/RFP/RFQ may be issued by email, e-Buy, ITSS
- In a response, you may be requested to do site visits, oral presentations, provide capabilities statement or provide the proposal. if you are not interested in the procurement, respond with why
**Be sure to respond according to requirements and ON TIME**

**RFI/RFP/RFQ Within FA (email, e-Buy, ITSS) Issued**

## Task Order Process

**RFI/RFP/RFQ Within FA (email, e-Buy, ITSS) Issued**

**Prepare a proposal meeting all the requirements **
**Or Decline**

**Task Order Issued by OCO**

**Provide additional information as requested by a Delegated Ordering Contracting Officer**

- The OCO will establish a reasonable period of time to respond to RFQs or RFPs, taking into account the unique requirement circumstances
- Remember
- Your CAF is included in your pricing.
- Discount your pricing when appropriate-you’ll be competing
- OCO will determine price F&R on every task
- For T&M, LH orders, pricing on contract are ceiling rates and ODCs may apply-using the established LC simplifies T&M and LH
- FP task orders encompass an entire solution, ODCs do not apply

## Task Order Process

**RFI/RFP/RFQ Within FA (email, e-Buy, ITSS) Issued**

**Prepare a proposal meeting all the requirements **
**Or Decline**

**Provide additional information as requested by a Delegated Ordering Contracting Officer**

**Report Sales Quarterly https://gwac.gsa.gov **
**See G.16.2**

**Record for Subcontracting Reporting**
**See G.17**

**Report Contract Status Quarterly by email to vetsgwac@gsa.gov See G.16.2**

**Task Order Issued by OCO**

**CAF Remittance**
**See G.16.2**

## Your Responsibilities

- All sales under this contract must reported electronically at https://gwac.gsa.gov. “Sales” means the dollar amount invoiced under the Task Order. See G.16.2
- Contract Status Report -  All status under this contract must reported via email to vetsgwac@gsa.gov quarterly (Jan 1 – Mar 31, Apr 1 – Jun 30, Jul 1 – Sept 30, and Oct 1 – Dec 31). See G.16.2
- Subcontracting Report: Maintain up-to-date records concerning subcontracting costs and submit the standardized report (Section J), no later than 30 calendar days after each six-month period.  The 1st reporting period will begin on the effective date of the NTP. See G.17
- 51% rule
- The Contract Access Fee (CAF) is currently 3⁄4 % or .0075.  GWAC Sales Reporting System will be discussed later by Patrick Queen.  See G. 16.2.

## Task Order Process

**RFI/RFP/RFQ Within FA (email, e-Buy, ITSS) Issued**

**Prepare a proposal meeting all the requirements **
**Or Decline**

**Provide additional information as requested by a Delegated Ordering Contracting Officer**

**Report Sales Quarterly https://gwac.gsa.gov **
**See G.16.2**

**Record for Subcontracting Reporting**
**See G.17**

**CAF Remittance**
**See G.16.2**

**Report Contract Status Quarterly by email to vetsgwac@gsa.gov See G.16.2**

**Task Order Issued by OCO**

## VETS GWAC

- You must be registered in:
- GSA e-Buy at _[www.ebuy.gsa.gov](http://www.ebuy.gsa.gov/)_
- Discussed later by Joe Castle
- GSA IT Solutions (ITSS) at _[http://it-solutions.gsa.gov](http://it-solutions.gsa.gov/)__ _
- IT-Solutions Shop (ITSS) is an online, web-based purchase order system designed for orders within FAS programs.
- Registration Call: (877) 243-2889 (option 2)
- Technical Support Call: (877) 243-2889 (option 1)

## Business Development Roles & Responsibilities 

## Business Development

- Markets GWACs to federal government
- Researches and pursues opportunities to promote Small Business GWACs including VETS
- trade shows and conferences
- Educates buyers on ordering procedures
- Customer visits (internal and external)

## Customer Training

- Joint training initiatives with other GWAC centers
- Cumulative 2,682 customers trained in FY 06
- Average satisfaction score of 4.68 out of 5
- Customer agencies trained include:
- A multitude of civilian and military agencies trained
- Our role is to assist you with customer inquiries – If your customer agency needs training, please contact us

## Initiatives and Events

- Campaigns: email, newsletter
- GSA training sources
- FSS Center for Acquisition Excellence _fsstraining.gsa.gov_
- GWAC overview seminar
- VETS GWAC Kick-Off Event
- Spring 2007: Exact time & location *To Be Announced*

## Initiatives and Events

- FOSE 2007, March 20-22, Washington DC Convention Center
- GWAC training
- 2007 GSA Expo, May 15-17, Orlando, FL
- GWACs will have 3 training sessions
- Training Matrix available at _[www.expo.gsa.gov](http://www.expo.gsa.gov/)_
- 3rd Annual National Veterans Conference
- June 25th – 29th in Caesar’s Palace, Las Vegas, NV
- Training session on VETS GWAC
- _[www.nationalveteransconference.com](http://www.nationalveteransconference.com/)_
- For “SB GWAC Center Planned Events”: Monitor our Center website, _[www.gsa.gov/sbgwac](http://www.gsa.gov/sbgwac)__ _

## VETS GWAC Value Proposition

- Integrated solutions contract
- Streamlined ordering process
- Highly qualified contractors for award of task orders
- Broad contract scope
- Shortened procurement lead time compared to costly full & open set-aside procurements
- Enables Federal agencies to meet the 3% service-disabled veteran-owned socioeconomic contracting goals
- Limited protestability
- GWAC Center training and support at no additional cost

## GSA e-Buy OverviewJoseph R. Castlejoseph.castle@gsa.gov

## E-Buy Background

- e-Buy is an online Request for Quotes (RFQ) tool which allows Federal buyers to obtain quotes and issue orders for products and services offered by sellers on the GSA/VA Multiple Award Schedules (MAS) programs and Governmentwide Acquisition Contracts (GWAC)s.
- Stats
- 48,423 RFQs posted in FY06
- Average of 3 quotes per RFQ
- 94% of RFQs receive a response
- 67% receive a quote

## E-Buy Registration

- GWAC contract with VSC even if an MAS contract exists
- Register even if you have an E-Buy account

**E-Buy Registration**

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## E-Buy Overview

- Access E-Buy (www.ebuy.gsa.gov) to access RFQs and respond with a quote
- Login as a Contractor
- Search for new RFQs or respond to invitations

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## E-Buy Hotline: 877-472-3777, Option 2

E-Buy Email: gsa.advantage@gsa.gov

Website: www.gsa.gov/powerup
Tutorials
Presentations
Brochures

- E-Buy Email: gsa.advantage@gsa.gov
- Website: www.gsa.gov/powerup
- Tutorials
- Presentations
- Brochures

## Sales ReportingPatrick C. QueenAdministrative Contracting Officer

## Atlanta Supplier Management Office

- Director:  Ronald Holland
- Branch Chief:  Lynn Mauldin
- Team Leader:  Angela Joslin
- Contract Specialists:
- 		Sue Frank, Steve Hickman,
- 		Linda Lively, Patrick Queen

## Atlanta Supplier Management Duties: What’s My Job?

- Manage contractor compliance with the Sales Reporting and Contract Access Fee (CAF) Remittance Clause (G.16.2.2) of your contract.
- Manage task order data processed through the GWAC Management System (GMS) and the Vendor Support Center (VSC).
- Monitor the accuracy and timeliness of GWAC sales reporting and CAF payments.
- Report contractor noncompliance and performance issues relating to the contractual fee management requirements to the Small Business GWAC Center in Kansas City.
- Provide training and assistance to Industry Partners regarding the GWAC VSC System.

## GWAC Vendor Support Center (VSC) System

- Website:  _[http://](http://vsc.gsa.gov/)__[vsc.gsa.gov](http://vsc.gsa.gov/)_
- GWAC Reporting Site:
- _[https://](https://gwac.gsa.gov/)__[gwac.gsa.gov](https://gwac.gsa.gov/)_
- How does the VSC work?
- Registering Contract and Admin Rep Information
- Reporting Sales, Sales Adjustments and Missing Orders
- Remitting CAF (Mail or Electronic Payment Options)

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## Questions

- If you have additional questions,
- please contact Patrick Queen at the
- Atlanta Supplier Management Office:
- _[patrick.queen@gsa.gov](mailto:patrick.queen@gsa.gov)__	_
- (404) 331-6115

## Chat Questions

## Further Questions

- Should you have questions not answered here, please write them down and submit them directly to the SBGWAC Center.
- All questions should be directed to:
- _[vetsgwac@gsa.gov](mailto:vetsgwac@gsa.gov)_