# Presentation: 021577

## Module 5:
Identifying Staffing Needs and Resources

**Identifying Staffing Needs and Resources**

## Learning Objectives

- Identify the key questions (planning considerations) to ask during the initial planning phase of an event.
- Identify some critical considerations that an event planner must consider when determining the staffing requirements for an event.
- List several resources that an agency can use to enhance its security posture at an event as it pertains to personnel staffing.

## Key Staffing Questions

**Key Staffing Questions**

- Can we identify all the security assignments/posts that require staffing?
- How many personnel will be needed for each assignment/post?
- How many supervisors will be needed to oversee the personnel at each assignment/post?

## Key Staffing Questions

**Key Staffing Questions**

- How long will shifts last (8 hours, 12 hours)?
- How much relief will be needed?
- Are we paying overtime to our own officers?
- Are we paying overtime to officers from outside jurisdictions?

## Key Staffing Questions

**Key Staffing Questions**

- What different types of skills do we need (e.g., information technology specialists, administrative support, dispatchers, canine handlers, bike patrol, horse mounted, etc.)?
- What different types of authority do we need (e.g., prosecutors, civil attorneys, etc.)?

## In estimating the number of security personnel needed for a special event, it is always best to err on the side of having too many rather than not enough...

## Staff Planning Considerations

**Staff Planning Considerations**

- What is the specific venue type (e.g., outside, inside, urban, rural, etc.)?
- Can we expect crowds in the vicinity of the event that are not actually event participants?
- Are there any generalities that can be defined based on prior events of this type (e.g., IMF/WMF events, certain musical bands, etc.)?

## Staff Planning Considerations

**Staff Planning Considerations**

- Have we contacted other agencies that have hosted a similar event (lessons learned)?
- How many jurisdictions are involved in the security plan?
- What resources are we, as the lead agency, actually responsible for providing?  What resources are provided by the venue?

## Partnerships

**Partnerships**
*Planning in the Force Multiplier*

## Partnerships - Private Security

**Partnerships - Private Security**
***  ***

- The private sector owns the organizations, and often the facilities, involved in many major events.  In many of these events, the owners are responsible for hiring their own private security to work with law enforcement.

*This will generally result in three options for the overall security of the event...*

## Partnerships - Private Security

- Private security handles all of the security for the event/venue and the local law enforcement agencies are only responsible for responding if a police action is needed.

**Partnerships - Private Security**

## Partnerships –Private Security  

- Private security handles the interior aspects of the event, and the local law enforcement agencies are responsible for all activities outside the venue (e.g., traffic, parking, gatherings outside event, etc.).

**Partnerships –Private Security*****  ***

## Partnerships - Private Security  

- The local law enforcement agency has the primary jurisdiction and is supplemented by private security. This usually will be the case when the venue is owned by the local government and rented or leased by a private vendor for the event.

**Partnerships - Private Security*****  ***

## Partnerships - Hotel Security  

**Partnerships - Hotel Security*****  ***

- Spectators attending every major event stay in hotels.

## Partnerships - Hotel Security Planning  

- Have law enforcement personnel conduct walk-throughs of the hotels and personally coordinate the event with hotel security.
- Download floor plans of critical hotel locations into the computer system in your command center.
- Make sure that establishments related to the event have been currently inspected to ensure that fire alarms and related security technology are in working order.

**Partnerships - Hotel Security Planning*****  ***

## Las Vegas Security 

- Hotel security professionals from Las Vegas were instrumental in providing event security training to law enforcement personnel after 9/11.

**Las Vegas Security **

## Partnerships - Volunteers 

- Volunteers are used to supplement security in many special events. Using volunteers to supplement security forces provides low-cost personnel resources and can demonstrate a healthy police-community collaboration.

**Partnerships - Volunteers**_ _

## Partnerships – Volunteers: Examples 

- The West Hollywood gay and lesbian parade and celebration draws very large crowds and uses about **1,000** volunteers from a local nonprofit organization.  Los Angeles Sheriff’s Department credits them with the success of this event.
- The Tournament of Roses Parade and Rose Bowl game make use of approximately 1,200 volunteers from the Tournament of Roses Association.

**Partnerships – Volunteers: Examples **

## Specialty Security Services 

- The lead event security agency needs to determine the variety of specialty resources that might provide support to secure a major special event.

**Specialty Security Services **

## Specialty Security Services: Examples 

- Bomb detection canines and handlers
- Mounted units
- Bicycle units
- Motorcycle units
- Gang units
- Drug/vice units
- Fraud units
- SWAT and similar special operations units

**Specialty Security Services: Examples **

## Conclusion

## Tabletop Exercise:

- Continuation of Module 1 Tabletop Exercise, “Pre-Planning for Major Events”

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