# Presentation: 615622

## Intelligent Mail® Readiness

**Intelligent Mail® Readiness**

## Agenda

**Intelligent Mail®**** ****Readiness**
**Full Service Project Schedule/Infrastructure**
**Recap Full Service **
**Intelligent Mail®**** ****System***** *****Releases/Evaluation**
**Specifications**
**Support**
**Education/Awareness**

## Full Service Project Schedule

**JUN**

**JUL**

**AUG**

**SEP**

**OCT**

**NOV**

**DEC**

**JAN**

**FEB**

**CY 2008**

**Requirements**

**MAR**

**APR**

**MAY**

**JUN**

**JUL**

**AUG**

**SEP**

**OCT**

**NOV**

**CY 2009**

**FY 2009**

**FY 2008**

**FY 2010**

**DEC**

**11/17 (Includes over 10,000 individual requirements)**

**Design**

**10/1 – 12/12**

**Build**

**11/17 – 2/13**

**SIT**

**2/2 – 4/12**

**CAT**

**3/16 – 4/30**

**Prep**

**4/27 – 5/8**

**Cut Over**

**5/8 – 5/10**

**Full Service Project Schedule**

**Go Live **
**FS R1**
**5/11**

**Change Control**

**4/30 – Business Signoff / Acceptance**

- On Schedule

- Not Scheduled To Start

**11/16/08  -  P1! Release 18.0**
**01/19/09  -  P1! Release 18.1**
**05/10/09  -  Full Service R1**
**09/06/09  -  Full Service R2**
**Late Fall  - Full Service R3**

**Go Live**** **
**FS R2**
**9/6**

**Go Live **
**FS R3**
**Late Fall**

## Full Service Infrastructure

**Full Service Infrastructure**

## Unique Intelligent Mail Barcodes
 Mailpieces, Trays or Sacks, Containers
Electronic Mailing Information  
Mail.dat, Mail.XML, Postal Wizard
Benefits
Address Correction
Start-the-Clock

** ****Mailpieces, Trays or Sacks, Containers**
**Electronic Mailing Information  **
**Mail.dat, Mail.XML, Postal Wizard**
**Benefits**
**Address Correction**
**Start-the-Clock**

**Recap Full Service**

## Electronic Mailing Information  
Presort
Intelligent Mail Barcodes
Nesting
By/For
Qualification Report
Container Bundle Report
ZIP Destination Report

**Presort**
**Intelligent Mail Barcodes**
**Nesting**
**By/For**
**Qualification Report**
**Container Bundle Report**
**ZIP Destination Report**

**Recap Full Service**

## Business function specific communication

**Mail.XML**

**Appointment scheduling**** **
- CSAs
- Create, cancel, update, closeout
- Joint scheduling
- Queries for self and business partner

**Data Distribution**** **
- Start-the-Clock
- Container Scans
- Address Correction Detail Report
- Nixie Detail Report
- Cast of Characters – Third Party Data Distribution

**eDocumentation**** **
- Piece, Container, Nesting
- Payment Status Query
-     Container Status Query
- Reconciliation

**Profile**
- CRIDs, MIDs
- By/For conflict identification

## System Readiness
Developing and Designing Systems
Resource Readiness
Re-engineering Processes
Preparing Support Resources 
Defining Verification Procedures & Tolerance Approaches
Mailer Readiness
Developing Mailer Migration Plan

**Developing and Designing Systems**
**Resource Readiness**
**Re-engineering Processes**
**Preparing Support Resources **
**Defining Verification Procedures & Tolerance Approaches**
**Mailer Readiness**
**Developing Mailer Migration Plan**

**Intelligent Mail Preparation**

**Now – May 2009**

## Receive and Process Electronic Documentation
Postal Wizard
Mail.dat 09.1 (except Manifest mailings)
Support Customer Supplier Agreements
Provision Start-the-Clock for Mail.dat users 
Provision Address Correction for Mail.dat users
Support Mail.XML Appointment Scheduling, Data Distribution and Miscellaneous Messages

**Postal Wizard**
**Mail.dat 09.1 (except Manifest mailings)**
**Support Customer Supplier Agreements**
**Provision Start-the-Clock for Mail.dat users **
**Provision Address Correction for Mail.dat users**
**Support Mail.XML Appointment Scheduling, Data Distribution and Miscellaneous Messages**

**Intelligent Mail Release 1****(May 2009)**

**Pre-Production Testing (CAT)**

**Production Environment**

**Test Environment**

## 
Receive and Process Electronic Documentation 
Mail.dat 09.1 (Batch & Itemized Manifest mailings)
Mail.XML 6.0
Provision Start-the-Clock for Mail.XML/Mail.dat users
Provision Address Correction for Mail.XML/Mail.dat users
Support Miscellaneous Mail.XML messages

**Receive and Process Electronic Documentation **
**Mail.dat 09.1 (Batch & Itemized Manifest mailings)**
**Mail.XML 6.0**
**Provision Start-the-Clock for Mail.XML/Mail.dat users**
**Provision Address Correction for Mail.XML/Mail.dat users**
**Support Miscellaneous Mail.XML messages**

**Intelligent Mail Full Service Release 2****(September 2009)**

**Pre-Production Testing (CAT)**

**Production Environment**

**Test Environment**

**08/01 – 08/07/09**

**09/06/09**

**09/13/09**

## Lower price for Full-Service
Address Correction – Charge for non-compliance

**Address Correction – Charge for non-compliance**

**Intelligent Mail Full Service Release 3****(Fall 2009)**

**Pre-Production Testing (CAT)**

**Production Environment**

**Test Environment**

**TDB**

**TBD**

**TBD**

## System Readiness
Identify and fix System Issues
Resource Readiness
Implement Learnings and Best Practices
Establish and Validate Tolerances
Refine Processes, Procedures
Mailer Readiness
Approval and Activation

**Identify and fix System Issues**
**Resource Readiness**
**Implement Learnings and Best Practices**
**Establish and Validate Tolerances**
**Refine Processes, Procedures**
**Mailer Readiness**
**Approval and Activation**

**Intelligent Mail Program Evaluation**

**May 2009 –Onwards**

## Specifications

**A Guide to Intelligent Mail for Letters and Flats**
**Version 1 (May 14, 2008)**
**Version 2 (September 5, 2008)**
**Version 3 (September 23, 2008)**
**Version 4 (November 28, 2008)**
**Customer Supplier Agreements (CSA)**
**Version 1 (September 30, 2008)**
**Version 2 (November 28, 2008)**

## PostalOne! Technical Guide for Mail.dat 09.1
October 3, 2008
PostalOne! Technical Guide for Mail.XML 6.0
November 28, 2008
PostalOne! Technical Guide for Data Distribution and Reporting for Full-Service
November 28, 2008

**October 3, 2008**
***PostalOne!***** Technical Guide for Mail.XML 6.0**
**November 28, 2008**
***PostalOne!***** Technical Guide for Data Distribution and Reporting for Full-Service**
**November 28, 2008**

**Specifications**

## Provide mailers with support for Basic and Full-Service Intelligent Mail implementation
Respond timely to mailer inquiries regarding Intelligent Mail implementation
Ensure mailers receive information specific to the inquiry from Subject Matter Experts
Survey vendors, mailers to understand readiness and prepare support resources
Develop vendor software evaluation, approval process

**Respond timely to mailer inquiries regarding Intelligent Mail implementation**
**Ensure mailers receive information specific to the inquiry from Subject Matter Experts**
**Survey vendors, mailers to understand readiness and prepare support resources**
**Develop vendor software evaluation, approval process**

** ****Intelligent Mail® Support**

**Notes:**
Let’s look at some key points about Intelligent Mail barcodes. 
Today mailers typically apply the POSTNET barcode in order for their mailpieces to be sorted and processed using automation equipment. A few mailers have begun to use Intelligent Mail barcodes on their mailpieces. 
As of May 2009 mailers can continue to use either the POSTNET barcode or Intelligent Mail barcodes to access automation prices. Two options will be available for using Intelligent Mail barcodes, namely, “Basic” and “Full Service,” with the lowest tier of automation prices available for the “Full Service” option. This will be explained later in the presentation. 
As of May 2010, mailers must use Intelligent Mail barcodes to access automation prices. At that time, pieces with a POSTNET barcode will no longer be eligible for automation prices. 
We are here to talk to you about the exciting value that Intelligent Mail can bring to you and explain the two options that will be available in May 2009 for using the Intelligent Mail barcodes.  

## Extensive Training across key USPS channels to provide Intelligent Mail Support
Business Mail Acceptance
Business Service Network
Sales
Training/Preparing PostalOne! Help Desk to continue to support Intelligent Mail
Added Resources to support Intelligent Mail
Continuing to evaluate/update resources

**Business Mail Acceptance**
**Business Service Network**
**Sales**
**Training/Preparing *****PostalOne!***** Help Desk to continue to support Intelligent Mail**
**Added Resources to support Intelligent Mail**
**Continuing to evaluate/update resources**

-  **Intelligent Mail® Resource Readiness**

**Notes:**
Let’s look at some key points about Intelligent Mail barcodes. 
Today mailers typically apply the POSTNET barcode in order for their mailpieces to be sorted and processed using automation equipment. A few mailers have begun to use Intelligent Mail barcodes on their mailpieces. 
As of May 2009 mailers can continue to use either the POSTNET barcode or Intelligent Mail barcodes to access automation prices. Two options will be available for using Intelligent Mail barcodes, namely, “Basic” and “Full Service,” with the lowest tier of automation prices available for the “Full Service” option. This will be explained later in the presentation. 
As of May 2010, mailers must use Intelligent Mail barcodes to access automation prices. At that time, pieces with a POSTNET barcode will no longer be eligible for automation prices. 
We are here to talk to you about the exciting value that Intelligent Mail can bring to you and explain the two options that will be available in May 2009 for using the Intelligent Mail barcodes.  

## BMA, BMS, Help Desk
Intelligent Mail barcodes & labels
eDOC File acceptance/processing
PostalOne! access
Feedback/Reports 
Mailer ID

**Intelligent Mail barcodes & labels**
**eDOC File acceptance/processing**
***PostalOne!***** access**
**Feedback/Reports **
**Mailer ID**

-  **Intelligent Mail® Resource Readiness**

**Notes:**
Let’s look at some key points about Intelligent Mail barcodes. 
Today mailers typically apply the POSTNET barcode in order for their mailpieces to be sorted and processed using automation equipment. A few mailers have begun to use Intelligent Mail barcodes on their mailpieces. 
As of May 2009 mailers can continue to use either the POSTNET barcode or Intelligent Mail barcodes to access automation prices. Two options will be available for using Intelligent Mail barcodes, namely, “Basic” and “Full Service,” with the lowest tier of automation prices available for the “Full Service” option. This will be explained later in the presentation. 
As of May 2010, mailers must use Intelligent Mail barcodes to access automation prices. At that time, pieces with a POSTNET barcode will no longer be eligible for automation prices. 
We are here to talk to you about the exciting value that Intelligent Mail can bring to you and explain the two options that will be available in May 2009 for using the Intelligent Mail barcodes.  

## Education/Awareness

**Intelligent Mail®** **University (IMU) Training**
** ****Conducted IMU Bachelors Programs**
**Intelligent Mail®** **General Overview**
**Intelligent Mail®** **Barcodes**
**Electronic Documentation **
**Functionality of Data Produced and Returned by Intelligent Mail **
**Customer Supplier Agreements**
**Mixed Mailings, Combined Mailings and Co-Palletization**
** ****Update IMU training with MTAC 124 feedback**
**Conduct IMU Webinar training**
**Conduct IMU Regional training**

## Education/Awareness

**Intelligent Mail®** **University (IMU) Master Courses**
** ****Receive feedback for additional IMU courses from MTAC 124**
** ****Develop IMU Master courses**
**Conduct IMU Webinar training**

## Education/Awareness

**Educate customers through key USPS channels**
**Business Mail Entry**
**Business Service Network**
**Sales**
**PCCs, National Postal Forum**
**Webinars with vendors and mailers**
**Association events and publications**

## Education/Awareness

**Materials**
**Getting Started Guide (New)**
**Decision Tree (New)**
**A Guide to Intelligent Mail for Letters and Flats**
**Updating Intelligent Mail Website/RIBBS**
**Technical Specifications**
**University Training Materials**
**PCC Workshops in a Box**
**Video & Discussion Guide**
**Publications **
**PCC Insider, Postal Bulletin, DMM Advisory, MailPro**