# Presentation: 506898

## Agenda for CWG Meeting May 19, 2002

- Status of Commons V. 1.0
- Status interface
- X-Train
- Commons V 2.0
- Review of V 2.0, Release 1 functionality
- Status of development/deployment
- Screen shots
- Planning for open registration
- e-Notification
- e-SNAP
- Planning for e-SNAP end-to-end integration
- Status of design/development

## Agenda for CWG Meeting May 19, 2002

- Reengineering of competitive application
- Outstanding issues
- Design/development priority
- Other Issues
- V 2.0, Release 2 functionality planning
- FSR Survey and status of design/development
- SBIR RFA
- New Business...

## Ready Reference Reminders

- eRA site
- _[http://era.nih.gov](http://era.nih.gov/)_
- New site under construction – deployment Q1, 2002
- Commons V 2.0 site
- _[http://commons2.oer.od.nih.gov](http://commons2.oer.od.nih.gov/)_ (must use MSIE)
- RUP References
- Technical Use Cases

## Commons Version 2.0 Implementation Schedule 

**Commons Version 2.0 Implementation Schedule **

***Jan                Jul             Dec  Jan               Jul               Dec    Jan              Jul               Dec***

***Commons Version 2***

**Phase 1** * Infrastructure*

**Phase 2***** ***

**Phase 3***** ***

*SNAP Progress Report*

** **Includes business process reengineering and design*

*Legend:  Analysis**

*Development*

*Deployment*

*Start*

*Continuing*

*Competing Application *
*  **(R01)*
*CGAP (XML Datastream)*

*E-SNAP*

*X-Train V 2.0*

*FSR*

## Status on X-Train V1.5 Deployment

- 17 Grantee Organizations Participating
*	**      **BAYLOR COLLEGE OF MEDICINE                   UNIVERSITY OF ALABAMA AT BIRMINGHAM*
*	**     **CORNELL UNIVERSITY, ITHACA                     UNIVERSITY OF CALIFORNIA, LOS ANGELES*
*	**     **DUKE UNIVERSITY                                           UNIVERSITY OF MEDICINE & DENTISTRY OF NJ*
*	**     **NORTHWESTERN UNIVERSITY                      UNIVERSITY OF TEXAS MEDICAL BR, GALVESTON*
*	**     **PENNSYLVANIA STATE UNIVERSITY             UNIVERSITY OF TEXAS SW MED CTR, DALLAS*
*	**     **DARTMOUTH COLLEGE                                  UNIVERSITY OF WISCONSIN, MADISON*
*            **JOHNS HOPKINS UNIVERSITY                        MASSACHUSETTS INSTITUTE OF TECHNOLOGY*
*            **UNIVERSITY OF MICHIGAN                             NORTHWESTERN UNIVERSITY - CHICAGO CAMPUS*
*            **ST. JUDE CHILDREN'S RESEARCH HOSPITAL*
- 57 trainee appointments processed since Oct. 1, 2001
- Issue
- Delegation & Notification to minimize unauthorized submissions

## Commons V 1.0 & V 2.0

- Status V 1.0
- Summary Statements in PDF – in final testing
- Complete NIH Staff contact information – in final testing
- Commons GUI Standards
- Standards Document – in final draft
- First fully-functional interfaces available
- Text and help to be completed

## Slide 7

## Slide 8

## Slide 9

## Commons Home Page

- eRA Logo
- Colors
- “About the Commons” and “Restricted Sites”
- Use of Mouse Over Descriptions

## User Login Information

- Enabled login from the home page
- At login, choose role if individual has multiple roles
- Include User Name, Role and Institution in header
- Personalized message area
- Secure indicator

## Menus

- Cascading menus
- Home on menu
- Restricted sites in menu and on home page
- Bread crumbs
- External vs. Unrestricted Sites
- Prominent link to Help

## General Comments

- Footer information
- Nomenclature differences
- Expire “What’s New” items

## Slide 14

## Slide 15

## Registration Screen

- Alignment of data fields
- Popup Search
- Context Sensitive Help

## Slide 17

## Slide 18

## Administration Screens

- Popup Search
- View/Edit/Delete
- Multiple selections
- Confirmation on delete

## Slide 20

## Commons V 2.0 Functionality

- Registration – authentication using IPF#
- Accounts Administration –
- account creation – authentication with IMPAC II profiles
- account maintenance
- IPF
- maintain general IPF information
- assurances/certifications
- full user-defined organizational hierarchy
- assignment of applications to the hierarchy
- PPF
- create and maintain profile information
- user-defined integration of organizational hierarchy within profile
- Status
- view status information
- full contact information
- links to rosters
- availability of pre-populated forms for renewals

## Commons V 2.0 Functionality

- Demo Facility
- fully functional demo version of the system
- Single Point of Ownership for PPF and IPF
- Full Institutional Registration
- support for synchronization of paper and electronic submissions
- E- Notification
- Notification of grantee and NIH staff of pending deadlines
- Phased implementation
- Institutions once registered – start in August
- Investigators once profile created and validated – by Jan 2003

## Single Point of Ownership:  

- Electronic transactions

- IMPAC II

- Commons

- If no match...
-  for IPF, set to “-1”... 
-  for PPF, create new profile
-           in IMPAC II... 

- Single Point of Ownership:
- Improving Data Quality while streamlining application processing

- Query IMPAC II for
- IPF and Profile

## Planning for Full Institutional Registration/Deployment

- Mid July - Internal NIH Release
- Internal testing and final NIH staff training
- August – Deployment to existing Commons Institutions
- SO/AA logon to verify IPF data
- Create organizational hierarchy
- Verify existing accounts
- Create new accounts
- Check status functionality
- Fall 2002 – Open registration

## Preparing for E-Notification

- CWG, 5/19/2002
- Marcia Hahn, OPERA
- Hahnm@od.nih.gov

## E-SNAP 

- Requirements defined in e-SNAP Scope document
- Handout at last CWG meeting
- J2EE version of e-SNAP V 1.0
- Currently in RUP elaboration phase
- Major emphasis on end-to-end integration
- Outreach especially to NIH staff

## Preparing for E-SNAP

- Marcia Hahn

## Reengineering the Competitive Application 

- November 2001 meeting
- Streamlining data requirements
- Advantages offered by implementation of profiles
- Advantages offered by recategorizing of information
- Opportunities to question need for information
- January 2002 meeting
- Streamlining business process
- Receipt, referral, review
- Just-in-time submissions
- Application schedule and content
- Summary list of NIH action items
- CWG input on overlooked items

## Other Issues

- V 2.0, Release 2 (Fall 2002) functionality
- Release 1 Bug fixes
- e-SNAP
- FSR
- Survey Response being finalized
- Enhanced user roles and rights
- FY03 eRA funding priorities
- SBIR RFA
- New Business...?