# Presentation: 796845

## Managing EERE Web Projects

- Presenter: Allison Casey
- January 30, 2008

## Process and Approvals for Development of EERE Web Sites

## Phase I: Concept Development

- Kick-off meeting
- Charter
- Content outline
- Draft architecture
- Graphical mockups
- URL
-  Checkpoint

## Kick-Off Meeting

- Site purpose
- Audience
- Project scope
- Budget
- Schedule

- Roles
- Statistics needs
- News and events
- Unique application or database needs

- Please notify the _[Web Template Coordinator](mailto:leslie_gardner@nrel.gov)__ of your intention to build a site as soon as possible. _

## Project Charter

- An agreement between team and DOE project lead
- Use _[template](http://www.eere.energy.gov/communicationstandards/management/project_charters.html)_ on the standards site.

## Slide 7

## Charter Elements

- Background
- Statement of Need
- What problem are you trying to solve?
- Scope
- Primary purpose and deliverables involved
- What is NOT included?

- Overall Purpose
- How does your project fit into EERE Web site?
- How is it different than existing content?
- How can existing content be leveraged?

## Charter Elements (cont.)

- Site Goals - within the context of the program or site
- How will this project help the program further its mission?
- What are the desired results of this project?
- What are your criteria for success?
- How will you measure success?

## Charter Elements (cont.)

- Audience
- Who will use the deliverables?
- Project Description and Deliverables
- Any special applications needed?
- Which template will be used?
- Assumptions
- All sites will go into the EERE Template and RedDot Content Management System
- Schedule and Budget.

## Identify Content

- Inventory existing content
- Outline new content needed
- What content does your audience need to complete their tasks?

## Draft Architecture

- Create draft architecture and navigation labels for mockups
- Refer to _[Library of Approved Navigation Labels](http://www1.eere.energy.gov/communicationstandards/content/cn_lib.html)_
- Determine how subsites will fit into program sites.

## Create Graphical Mockups

- All sites will go into an approved EERE Template and the RedDot Content Management System
- Create mockups of:
- Home page
- Sub-pages
- Any subsites.

## Determine URL

- Follow standards for _[domains](http://www1.eere.energy.gov/communicationstandards/management/printable_versions/domains.html)_ and _[file naming conventions and directory structure](http://www1.eere.energy.gov/communicationstandards/technical/printable_versions/naming.html)_
- All new sites must be on EERE's servers
- The _[EERE Web Manager](mailto:sarah.kirchen@ee.doe.gov)_ must approve any exceptions.

##  Review and Approval Checkpoint

- Submit charter to _[EERE Web Manager](mailto:sarah.kirchen@ee.doe.gov)_
- Submit the following to DOE Project Lead and _[Web Template Coordinator](mailto:leslie_gardner@nrel.gov)__: _
- URL
- Mockups
- Requirements for special applications  (if applicable)
- Justification for using a different template (if applicable)

## Phase II: Content

- Write content
- See _[content standards](http://www.eere.energy.gov/communicationstandards/content/index.html)__ and __[content QA](http://www.eere.energy.gov/communicationstandards/content/content_qa.html)__ checklist_
- Follow _[EERE style guide](http://www.eere.energy.gov/communicationstandards/topic_index.html)_
- _[Optimize content](http://www1.eere.energy.gov/communicationstandards/content/search_optimization.html)_
- Select and format _[images](http://www.eere.energy.gov/communicationstandards/technical/graphics.html)__ and __[documents](http://www.eere.energy.gov/communicationstandards/technical/native.html)_
- Finalize architecture.

##  Review and Approval Checkpoint

- Submit final navigation labels to the _[Web Template Coordinator](mailto:leslie_gardner@nrel.gov)__, who will coordinate approval._

## Phase III: Production

- Create navigation and header _[graphics](http://www.eere.energy.gov/communicationstandards/technical/graphics.html)_
- Prepare content for coding
- Code the site
- All sites will go into the RedDot content management system.

##  Review and Approval Checkpoint

- Ensure the following are completed:
- Coding assessment using _[QA checklist](http://www1.eere.energy.gov/communicationstandards/technical/checklist.html)_
- Applications not hosted on the central EERE infrastructure undergo a security scan.

## Phase IV: Approval & Site Publishing

- Schedule QAs through _[Web Template Coordinator](mailto:leslie_gardner@nrel.gov)_
- Technical
- Template
- Content
- Search and optimization.
- Make changes based on results of QAs
- Coordinate pre go-live tasks
- Redirects/bookmarks
- Go-live date
- Send for Program review.

##  Review and Approval Checkpoint

- Ensure the following are completed:
- All critical changes identified in QA are made
- Obtain review and approval from EERE reviewers
- Obtain approval to go live through the _[Web Template Coordinator](mailto:leslie_gardner@nrel.gov)_, who will coordinate with the EERE Web Manager.
- Go Live!

## Phase V: Maintenance & Ongoing Refinements

- Write a maintenance plan
- Consider further site analysis
- Stay informed
- Join the listserv
- Check the blog and add your comments

## Slide 23

## Write a Maintenance Plan

- Use maintenance plan _[template](http://www.eere.energy.gov/communicationstandards/management/maintenance_plans.html)_
- Consider content and technical tasks, including link scans, contact updates, and technical reviews
- How often?
- Who completes?
- Can tasks be spread throughout the year?

## Consider Further Site Analysis

- Usability testing
- _[Content analysis](http://www1.eere.energy.gov/communicationstandards/management/content_analysis.html)_

## Stay Informed

- _[Subscribe](http://www.eere.energy.gov/communicationstandards/register.html)__ to standards listserv_
- Read and comment on the standards _[blog](http://eere.typepad.com/communicationstandards)__._

##  Review and Approval Checkpoint

-  Submit maintenance plan to _[EERE Web Manager](mailto:sarah.kirchen@ee.doe.gov)__ and __[Web Corporate Content Coordinator](mailto:allison_casey@nrel.gov)__. _

## Standards Resources

- _[Process and Approvals](http://www.eere.energy.gov/communicationstandards/management/approval.html)_
- _[Project Charters](http://www.eere.energy.gov/communicationstandards/management/project_charters.html)_
- _[Approved Navigation Labels](http://www.eere.energy.gov/communicationstandards/content/cn_lib.html)_
- _[Domains and URLs](http://www.eere.energy.gov/communicationstandards/management/domains.html)_
- _[File Naming Conventions](http://www.eere.energy.gov/communicationstandards/technical/naming.html)_
- _[Content Standards](http://www.eere.energy.gov/communicationstandards/content/index.html)_
- _[Content QA Checklist](http://www2.eere.energy.gov/communicationstandards/content/content_qa.html)_
- _[Style Guide](http://www.eere.energy.gov/communicationstandards/topic_index.html)_

- Search Optimization
- _[Graphics Standards](http://www.eere.energy.gov/communicationstandards/technical/graphics.html)_
- Native File Standards
- QA Checklist
- Maintenance Plans
- Content Analysis
- Subscribe to Standards Listserv
- Communication Standards Blog