# Presentation: 683357

## eRA Statistics (Commons)

|  | May | October |
| --- | --- | --- |
| Institutions | 425 | 597 |
| Logons | 10,700/mo. | 18,300/mo. |
| eSNAPs | 165 | 413 |
| FSRs | 7000 | 17,549  |
| Users | 3100 | 6200 |

**Notes:**
General statistics to show the increased usage of the Commons.

## Hits Per Month

**Notes:**
Though plans for CY2003 may be seen currently as a bit premature, the plans call for:

The CWG’s recommendations for reengineering of the competing grant applications will be incorporated into the design, development and (hopefully) pilot deployment of the first version of the electronic competing grant application.  The first version of the software will allow institutions to submit applications using a computer-to-computer transmission, rather than web-based (human-to-computer) transmission (similar to FastLane).

Deployment of an enhance version of X-Train.  The enhancements will be based on input received from the user community.

Work has already begun on a future release of the Commons that will allow for Commons users to have customized profiles.  This feature will allow for institutions to provide each Commons user with unique combinations of permissions to support creation, approval, and submission of electronic applications.

## NIH eRA	

- Impac II
- Grants management
- Review
- Committee management
- Many others
- Commons
- Miscellaneous applications and web sites

## Estimated Projected Budget for FY03

| Project Management | $4.2 million |
| --- | --- |
| Support & Operations | $4.0 million |
| Communications & Outreach | $3.5 million |
| Architecture | $1.7 million |
| Quality Assurance & Configuration Management | $6.5 million |
| Technology Infrastructure | $8.6 million |
| Analysis, Design, & Application Development | $12.5 million |
| Total | $41 million |

## Competing Priorities

- DHHS will begin to collapse from 11 to 2 systems in 2004 :
- eRA system (IMPAC II) chosen as the system for all research grants within DHHS
- ACF chosen as the system for all other grants
- eRA CRISP on the Web will be the public reporting system for all DHHS grants

## Competing Priorities

- Roadmap Projects
- Dr Zerhouni is a very data-centric person
- Pet project – person data
- Track all personnel supported by NIH grants
- Track careers from trainee to Nobel Prize
- Acknowledge all key personnel on grant
- Estimated Cost $1,000,000 +

## Human Subject/Clinical Research

- SCCRI Working Groups
- 	(Steering Committee for Clinical Research Informatics)
- Data Standards and Core Elements
- Toolbox:  Smart Tools and Applications
- Model Systems and Practices
- Inter-Agency Coordination
- Proposal
- Link 3 working groups
- Leverage work of FDP (eIRB) & collaborative institutions
- Let Extramural Community drive process

## Electronic Proposal Submission

- Received 14 applications electronically for the Oct. deadline – 9 were able to be processed into the system
- Received 6 applications electronically for the Nov. deadline
- Working through service providers to recruit pilot users

**Notes:**
There are 2 ways to submit a grant application electronically at this point, through the Competitive Grant Application Process (CGAP) project or through Grants.gov. Once the data is in our system, everything is treated the same. Just the delivery mechanisms are different. CGAP is working with vendors who were awarded with SBIR grants to create tools for universities to use to submit grants electronically. Grants.gov is creating form packages for download off of their web site. The user fills out the forms and then submits back to Grants.gov. 
We are working with Grants.gov to make sure that we are not going off in different directions. We hold monthly coordination meetings with top level staff of both projects.

## eRA SBIR Initiative

- 6 Awardees (phase 1)
- Stimulate the development of applications & services that could be purchased by or licensed to NIH grantee organizations.
- Awardees also involved with eGrants
- Info at http://era.nih.gov/Projectmgmt/SBIR/

## Registered Grantees

**NIH**

**Commercial Service Providers**

- Package XML data stream as SOAP message

- Notify grantor institutions that completed applications are available for retrieval

- Submit XML data stream and attachments to NIH

- Download application form from Grants.gov and complete offline

- Prepare application content and attachments

- Convert application data to XML data stream

- Submit XML data stream and attachments to NIH

- Convert application data to XML data stream

- Prepare application content and attachments

- Upload to Grants.gov

- SBIR

- Grantee
- Institutions

- Grants.gov

## How do I get ready?

- Start small and grow
- Create own pilot group with central office staff
- Expand to selected dept. admins & PIs
- Continue expansion
- Start looking at internal systems now
- Determine if systems can meet the new reqs.
- Can you retool them or create new ones?
- Would a purchased system or service provider be better?

## How do I get ready

- Training
- Enable core staff to become “experts”
- Take an educators approach to training users
- Take time to create quality curriculum
- Target specific user needs
- Examine business processes
- Do they rely on paper?
- Will it be a bigger burden to do things electronically than on paper?