# Presentation: 273871

## eGovernment Working Group Meeting

February 11, 2004

** **
- February 11, 2004

## Agenda

**Smart Choice Enabler Updates**
**Q&A and Next Steps**

**Agenda**

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## eAuthentication Update 

- Successfully operating and maintaining the eAuthentication system.
- Trained over 7,100 Local Registration Authorities (LRAs).
- Help-desk support available to assist users with technical issues.
- Designed strategy for integrating employee users and employee applications with the USDA eAuthentication service.  We will be focused on implementing this over the next few months.
- Continued integrating applications into the eAuthentication service – 68 applications completed and more in the process.
- Met with application owners and agency contacts to review the integration process, process to establish an SLA, and agency variable costs for integrating an application.

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## eAuthentication Next Steps

- Enhance the user experience at USDA eAuthentication with updates to the registration pages, eAuthentication portal pages, and LRA pages. These enhancements are currently scheduled for a March 2004 release.
- Continue to integrate agency applications with the USDA eAuthentication service.
- Implement registration processes for employee users and employee applications with eAuthentication.

## eLearning Update/ Next Steps

-  USDA’s Learning Management System (LMS) is now called AgLearn.
-  Phase One launch will be soon.  Excellent progress underway.
-  Agency “early adopters” are identified (Approximately 10,000
-     participants. This represents 12 agencies).
** **Agency representatives will test the system. This will include testers
-     for 508 compliancy.
-  Agency’s System Administrators receiving training now.
-  Free courseware from GoLearn.gov and agency purchased
-     courseware being moved to USDA’s AgLearn.

## eDeployment Update

- eDeployment Components:
*usda.gov, Web Presence, and Taxonomy*
*Infrastructure *
*** ******Hosting (NITC)***
*** ******Portal  ***
*** ******Web Content Management***
*** ******Document and Records Management***
*Services*
***Common employee database***
***Collaboration***
***Correspondence Management***
***Operations Support***

## eDeployment Update: usda.gov/Web Presence/Taxonomy

- Launched the new _[www.usda.gov](http://www.usda.gov/)_ Web site on January 11th with updated look, feel, and navigation.
- Initiated detailed design for the next release of usda.gov, which will leverage USDA’s portal application.
- Presented USDA Style Guide to agency and staff office Webmasters:
- Webmasters had the opportunity to review, provide feedback, and ask questions about the guide.
- Agency comments were incorporated into the most recent version of the guide, available at _[http://](http://www.egov.usda.gov/)__[www.egov.usda.gov](http://www.egov.usda.gov/)_.
- Developed high-level migration approach that agencies and staff offices can follow to adopt the Web Presence standards:
- Individual meetings with agencies and staff offices are in progress and will be conducted by the Web Presence team throughout the month of February.
- Completed draft of taxonomy of subjects.

## eDeployment Next Steps: usda.gov/Web Presence/Taxonomy

- Complete individual meetings with agencies and staff offices to review Web Presence standards and discuss Web Presence migration strategy.
- Assist agencies and staff offices with specific Web Presence migration planning tasks.
- Begin development of usda.gov using the portal environment; targeted release of May.
- Complete draft of common meta-data model for classifying information.

## eDeployment Update: Infrastructure

- Planning for the implementation of an enterprise-wide portal, enterprise content management, collaboration tools and a common employee data repository.
- Developed the technical architecture for eDeployment. This architecture will further be refined as work with hosting center  accounts for current network infrastructure.
- Defining roles and responsibilities and levels of service with NITC.
- Initiated procurement process to acquire the necessary software tools for the creation of the enterprise eDeployment services.
- Portal procurement currently underway followed by Enterprise Content Management (content and document/records management).

## eDeployment Next Steps: Infrastructure

- Provide access to new tools for agencies to train their developers and users on the eDeployment tools.
- Make technical tools available for the development of the new usda.gov Web site.
- Provide support and operations services to facilitate the maintenance and agency use of the eDeployment services.
- Design initial releases of a common employee data repository and enterprise-wide collaboration tools.

## eDeployment Update: Services

- Defining approach for common employee directory.
- eAuthentication team working on interim approach to support immediate needs.
- Establishing approach to deploy collaboration capabilities to the enterprise.
- Leverages existing capabilities at NITC and Forest Service.
- Includes team rooms, instant messaging, and virtual meetings.
- Finalize project plan to complete first phase of correspondence tracking system.
- Began detailed technical design of correspondence tracking system based on business requirements.
- Establishing governance model, operational framework, and customer service approach for supporting the use of eDeployment services.

## eDeployment Next Steps: Services

- Identify data sources and complete technical design of common employee directory.
- Define business processes to support the directory.
- Finalize procurement of collaboration software and rollout pilot.
- Build, test, and conduct pilot of correspondence tracking system.
- Implement governance approach, conduct help desk study, and define business processes and roles and responsibilities for operations management.

## Agenda

**Smart Choice Enabler Updates**
**Q&A and Next Steps**

**Agenda**

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## Questions and Answers

## Next Steps

**Tentative EGWG Schedule: 2****nd**** and 4****th****  Wednesday of every month**
- Next EGWG Session: February 25th, 2004.
-    (Topic and Location: TBD)