# Presentation: 693303

## An automated forms control process using Domino.Doc and a web-based program for on-line forms access...  

**...****a working model**

**Bill Piotrowski**
**Bill Nimmons**
- Leon District Schools
- Tallahassee, FL

## Why this invention...

-    **Significantly reduce our dependence **
**    ****on paper forms**
**   ****Achieve electronic forms efficiency**
**   ****Meet FSS 229.229.555 (2) (b) &**
**   ****Have friends...**

## FSS 229.555 (2)(b)

- Copy and insert key statute text here...

## LCS-Forms (www.forms.leon.k12.fl.us)

- From this website we plan to:
- Significantly reduce our dependence on pre-printed forms
- Reduce waste associated with pre-printed forms
- Become the “official” repository for all forms in the District
- Can always find the latest “official” version of a form
- Allow users to quickly access and view/download/print any form, any time, from anywhere

## LCS-Forms (www.forms.leon.k12.fl.us)

- The website will allow you to search by:
- Keyword
- Form name
- Form number
- School/Administrative Site
- Category

## Slide 6

## Slide 7

## Slide 8

## Slide 9

## Slide 10

## Actual Form Example Here:  pdf & MS Word; with instructions, etc.

##  Membership

-  _Membership_

-   **a representative from ESE;**
**  ****a school principal; **
**  ****three bargaining unit representatives; and**
**  ****staff to the committee from the Student Records & Forms Department, Leon County Schools**

## Forms Review & Authorization Process

**Originator**
**Submits**
**Form**

**Referee**
**Review**

**Accepted Form Posting**

**Forms **
**Review**
**Committee**

- Problem Issue or Change Requirement

## What is...

**What is...**

** ****Initial Form Review Request According to Committee Review Meeting Schedule (3-5 times a year)**

-  **Form Review On-demand, any time, when needed...**

## What is...

**What is...**

** ****Initial Form Review Request According to Committee Review Meeting Schedule (3-5 times a year)**
**Form Feedback and Corrections (1-90 days)**

-  **Form Review On-demand, any time, when needed...**
**Form Feedback and Corrections (1-30 days)**

## What is...

**What is...**

** ****Initial Form Review Request According to Committee Review Meeting Schedule (3-5 times a year)**
**Form Feedback and Corrections (1-90 days)**
**Form Printing & Distribution (5-150 days)**

-  **Form Review On-demand, any time, when needed...**
**Form Feedback and Corrections (1-30 days)**
** ****Form Posting for On-line Distribution (1-2 days)**

## What is...

**What is...**

** ****Initial Form Review Request According to Committee Review Meeting Schedule (3-5 times a year)**
**Form Feedback and Corrections (1-90 days)**
**Form Printing & Distribution (5-150 days)**
** ****Forms Tracking & Updates Monitoring (manual) and Revisions (90-120 days)**

-  **Form Review On-demand, any time, when needed...**
**Form Feedback and Corrections (1-30 days)**
** ****Form Posting for On-line Distribution (1-2 days)**
** ****Forms Version Control, Update Prompts, and Revisions (continuous; 1-30 days)**

## User Responses:

- An efficient forms process! (FSS 229.555)
- Meetings minimized!
- Immediate Access for staff and parents.
- Electronic completion & e-mail submittal
- Instructions!!!

## Futures:

- On-line completion and routing of forms (work flow)
- On-line survey data collection (now)
- Tie to FAQ Knowledge Base

## Survey Demo Here

- Explain (bullets maybe)
- Show example
- Show results report...

## Thank you!

- Bill Piotrowski or
- Bill Nimmons
**Leon District Schools**
**520 South Appleyard Drive**
**Tallahassee, FL  32333**
**(850) 487-7530**
**piotrowskiw@leon.k12.fl.us**