# Presentation: 009863

## e-Payroll Status

- April 30, 2004

## Overview

**Meeting Purpose**
**Milestone Checkpoints**
**Project Schedule**
**Outstanding Interface Control Documents **
**Project Status**
**e-Payroll Testing**
**Center Test Readiness Review**
**Issues Summary **
**Implementation Assessment Summary**
**Contingency Plan**
**Risk Summary**
**Next Steering Committee Meeting**
**Back-up**

- e-Payroll Steering Committee

- 04/30/04

## Meeting Purpose

**The purpose of this meeting is to**
**Provide the status of the e-Payroll migration;  and**
**obtain the e-Payroll Steering Committee’s authorization to proceed with the implementation of Department of Interior’s (DOI) Federal Personnel and Payroll System (FPPS).**

- e-Payroll Steering Committee

- 04/30/04

## Milestone Check Points

- e-Payroll Steering Committee

- 04/30/04

## Project Schedule

**February**

**FPPS Online Testing**

**Interface Design**

**System Connectivity and Acceptance Testing**

**Report Design**

**Report Development**

**CRs Available**
**5/30**

**Parallel 1**

**Interface Development / Unit Test**

**Historical Data Conversion**

**Parallel 2**

**Go-Live**
**8/8**

**Training**

**Sim. Parallel (SP) 1**
**3/22**

**SP 2 **
**4/19**

**SP 3 **
**5/17**

**CRs Available**
**7/11**

**March**

**April**

**May**

**June**

**July**

**August**

**FY2004**

**Center TRRs**
**4/26 – 4/29**

**Parallel 1 TRR**
**5/26**

**Deployment**

**Test Scripts**
**3/30**

**45 of 50 signed**

- e-Payroll Steering Committee

- 04/30/04

**Notes:**
The Summary Status shall be reported for the month.  For purposes of this chart, the “month”, or “M”, is the period between the last MSR and the current MSR.  Please utilize the criteria on this page for reporting summary status.

The intent of this chart is to provide an overall status of the project.

NOTE:  Any red or yellow assessment requires an explanation.

The Integration Project Office (IPO) summary status shall reflect cost/schedule/technical status for each active project.

## Outstanding Interface Control Documents (ICDs)

| Interface | Priority | Estimated 
Completion
Date | Status |
| --- | --- | --- | --- |
| JSC Labor | 1 | 5/7/2004 | Rework |
| JSC NASA Employee Benefits System (NEBS Database) | 2 | 5/7/2004 | Not Complete |
| MSFC Oracle Database | 2 | 5/14/2004 | Not Complete |
| Incident Reporting Information System | 2 | 5/7/2004 | Not Complete |
| WIMS (HQ) | 2 | 5/14/2004 | Not Complete |

**Prioritization: **
**Critical for payroll processing**
**Critical for business operations**
**Necessary but not critical for business continuity**** **

- e-Payroll Steering Committee

- 04/30/04

## Project Status

- e-Payroll Steering Committee

- 04/30/04

## Project Status

**Communications**
**DOI has committed to providing all of the CRs in time for NASA to adequately test before go-live**
- Awards Interface CR originally slated for parallel 1 will not be available until parallel 2
- NEBA and Workforce Flexibility CRs assigned to parallel 2
**Submitted budgetary guidance to centers concerning e-Payroll cost estimates and funding responsibilities**** **
**Historical Data Conversion**
**Completed all software development for conversion of historical data**
**Test files have been sent to the DOI datamart team and 4 of the main files have been loaded successfully with the remaining scheduled for completion mid June 2004**
** ****Change Management **
**Developed draft procedures for help desk process **
**Completed 100% of e-Payroll Agency sponsored training**
**Developing a process for monthly updates to HR Directors and CFOs**

- e-Payroll Steering Committee

- 04/30/04

## e-Payroll Testing

**Simulated Testing **
**Completed Simulation Parallel Test 1 (March 22 – 31)**
- Successfully loaded and validated the Time and Attendance data from WebTADs
- Validated approximately 70% of the bi-weekly pay processing functions with the remaining 30% scheduled for simulations 2 and 3
- Accomplished objective of balancing one center’s payroll cost
**Completed Simulation Parallel Test 2 (April 19 – 24)**
- Unable to accomplish objective for balancing 5 Centers due to HR data quality, system performance, and server disconnect issues
- Successfully performed spot testing for various employee records
- Successfully tested changes to Time and Attendance file from simulation 1
**Simulation Parallel Test 3 (May 17 – 22)**
- Objective: Enter HR and Payroll transactions for all Centers and balance Payroll Cost
**NASA Internal Testing**
**Completed Center Connectivity/Configuration and Transaction Testing**
- User access
- Printing
- Security
- Transaction test scenarios

- e-Payroll Steering Committee

- 04/30/04

## Center Test Readiness Review (TRR)

**Purpose: To ensure center readiness to proceed from Interface Design, Application Development, and Unit Test Phase to End-to-End/Acceptance Testing Phase**
**Legacy System Interface Development**
**Application (EAI) Connectivity**
**IT Readiness**
**User Accounts/FPPS Security**
**Test Team Identification**
**Test Strategy Development**

- e-Payroll Steering Committee

- 04/30/04

## Center Test Readiness Review (TRR)

**Major Issues**
**Availability of labor file from IPO**
**Legacy system modifications **
**Highly compacted testing schedule**
**Center ability to validate converted data**
**All center project managers, with exception of GSFC, presented recommendation to proceed to testing phase**
**GSFC “No-Go” recommendation based on excessive schedule risk**

- e-Payroll Steering Committee

- 04/30/04

## Issues Summary

- e-Payroll Steering Committee

- 04/30/04

## Project Recommendation for Authorization to Proceed

**Recommendation:  Continue to Proceed with End-to-End Testing of Interfaces**
**Project Major Concerns**
**Interface Design, Development, and Testing**
**Data Cleanup**
**Legacy system modifications**
- Labor
- NEBS (JSC)
- MSFC Oracle
**Steering Committee Decision?  ****Answer: Steering Committee Recommends Proceed**

- e-Payroll Steering Committee

- 04/30/04

## Contingency Plan

**Perform “Operational Parallel” at Cut-over to  Department of Interior’s (DOI) Federal Personnel and Payroll System (FPPS) **
**Maintain NASA Personnel and Payroll System (NPPS) in a production state throughout the first official FPPS pay cycle (August 8 – 25), for use in operational parallel processing**
**Ensure centers retain pre-FPPS software for processing payroll data in critical systems (i.e., Labor)**
**Continue parallel processing through August 24, 2004 (FPPS pay calculation date)**
**Load production time and attendance data in NPPS, perform pay calculation, and compare to FPPS pay calculate**
**Validate FPPS production readiness for payments to the Treasury**
**If FPPS is not successful in producing final pay products for transmission to the treasury, produce final pay products from NPPS**
**Generate payroll vouchers **
**Extract labor cost data for transmission to centers**
**Transmit payment data to treasury**
**Continue to use NPPS for payroll processing until recovery plan is implemented**
**Recovery in FPPS will not be feasible prior to pay period beginning November 14, 2004, due to fiscal year-end processing impacts**
**Steering Committee Approval? ****Answer: Steering Committee Approves Contingency Plan**

- e-Payroll Steering Committee

- 04/30/04

## Risk Summary

- e-Payroll Steering Committee

- 04/30/04

## Next Steering Committee Meeting

**Authority to Proceed with Formal Parallel 1 Testing**
**NASA Criteria for Proceeding**
- FPPS Simulated Parallel 3 (Test Success of T&A and Labor Cost Files)
- Critical Center Legacy System Development Complete
- Critical IPO Interface Development Complete
- Critical Reports Complete
- Parallel 1 Use Case and Test Plans Approved
**DOI Criteria for Proceeding**
- All Parallel 1 CRs complete

- e-Payroll Steering Committee

- 04/30/04

## Backup

**	****	****	****	****	**** ****	**
**    ****	****	****	****            **

- BACKUP

- e-Payroll Steering Committee

- 04/30/04

## Interface Prioritization

_**Priority 1**_
** ****Awards Inbound**
** ****CFC Inbound & Outbound**
** ****Employee Information Update**
** ****Labor**
** ****SAP Vendor Master**
** ****Travel Manager**
** ****WebTads T&A Adjustments**
** ****WebTads Employee Number**
** ****WebTads Inbound & Outbound**
** ****WebTads Labor**
** ****X500 Inbound & Outbound**
** ****Agency Master Delta**

_**Priority 2**_
** ****Awards Outbound**
** ****IDMS Outbound**
** ****IRIS**
** ****WIMS (HQ)**
** ****ARC ISIS**
** ****ARC Sybase**
** ****GRC SIMS**
** ****GSFC LISTS**
** ****PCS**
** ****JSC NEBS**
** ****KSC EDW**
** ****LaRC DataMart**
** ****MSFC MEDIS**
** ****MSFC Oracle**

_**Priority 3**_
** ****AdminStar**
** ****Center-to-Center Transfer**
** ****CMS**
** ****Go Learn**
** ****HEIDI**
** ****Perf. Rating Updates**
** ****GRC HRIS**
** ****GRC Master Data**
** ****GSFC Profiles**
** ****GSFC WISP**
** ****GSFC WIT**

- e-Payroll Steering Committee

- 04/30/04

## Previous Risk Matrix

- e-Payroll Steering Committee

- 04/30/04

## Priority 1 ICD Status

| Priority 1 Interfaces | ScheduledCompletionDate | Signed | ICD Status |
| --- | --- | --- | --- |
| Agency Master Delta | 03/05/04 |  03/05/04 | Complete |
| Awards Inbound | 04/06/04 | 04/26/04 | Complete |
| CFC Inbound | 03/05/04 | 03/05/04  | Complete |
| CFC Outbound | 03/15/04 | 03/15/04  | Complete |
| Employee Information Update | 03/26/04 | 03/12/04  | Complete |
| Labor |   |   |  |
|      ARC | 03/12/04 | 03/12/04 | Complete |
|      DFRC | 03/12/04 | 03/12/04 | Complete |
|      GRC | 03/12/04 | 04/16/04 | Complete |
|      GSFC | 03/12/04 | 04/16/04 | Complete |
|      HQ | 03/12/04 | 03/12/04 | Complete |
|      JSC | 03/12/04 |  Not Signed | In Process |
|      KSC | 03/12/04 | 04/09/04 | Complete |
|      LaRC | 03/12/04 | 03/12/04 | Complete |
|      SSC | 03/12/04 | 03/12/04 | Complete |
|      MSFC | 03/12/04 | 04/22/04 | Complete |

- e-Payroll Steering Committee

- 04/30/04

## Priority 1 ICD Status

| Priority 1 Interfaces | Scheduled
Completion
Date | Signed | ICD Status |
| --- | --- | --- | --- |
| SAP (Vendor Master) | 03/12/04 |  03/12/04 | Complete |
| Travel Manager | 03/12/04 | 04/09/04  | Complete |
| WebTads Employee Number | 03/26/04 | 04/09/04  | Complete |
| WebTads Inbound | 03/12/04 | 04/16/04  | Complete |
| WebTads Outbound | 03/19/04 | 04/16/04  | Complete |
| WebTads Labor | 03/19/04  | 04/16/04  | Complete |
| WebTads T&A Adjustments | 03/12/04 | 04/09/04  | Complete |
| X500 Inbound | 03/26/04 | 03/26/04  | Complete |
| X500 Outbound | 03/26/04 | 03/26/04  | Complete |

- e-Payroll Steering Committee

- 04/30/04

## Priority 2 ICD Status

| Priority 2 Interfaces | Scheduled
Completion
Date | Signed | ICD Status |
| --- | --- | --- | --- |
| Awards Outbound | 03/05/04 | 04/26/04 | Complete |
| IDMS (Outbound) | 03/05/04 |  03/05/04 | Complete |
| Incident Reporting Information System | 03/05/04 | Not Signed  | In Process |
| PCS | 03/12/04 | 04/09/04  | Complete |
| WIMS | 03/22/04 | Not Signed  | In Process |
| ARC Physical Security Data (ISIS) | 01/09/04 | 01/09/04 | Complete |
| ARC Sybase Database | 03/19/04 | 03/19/04  | Complete |
| GRC Security Information Management System (SIMS) | 01/09/04 | 01/09/04 | Complete |
| GSFC Locator System (LISTS) | 01/23/04 | 01/23/04 | Complete |
| JSC NASA Employee Benefits System (NEBS Database) | 03/12/04 | Not Signed  | In Process |
| KSC Employee Data Warehouse (EDW) | 04/02/04 | 04/02/04 | Complete |
| LaRC Data Mart | 03/05/04 | 03/05/04 | Complete |
| MSFC Employee Data Information System (MEDIS) | 03/05/04 | 03/05/04  | Complete |
| MSFC Oracle Database | 03/12/04 | Not Signed  | In Process |

- e-Payroll Steering Committee

- 04/30/04

## Priority 3 ICD Status

| Priority 3 Interfaces | Scheduled
Completion
Date | Signed | ICD Status |
| --- | --- | --- | --- |
| AdminStar | 01/09/04 | 01/09/04  |  Complete |
| Agency Center to Center Transfer | 03/05/04 | 03/05/04  |  Complete  |
| Competency Management System | 03/05/04 | 04/29/04  | Complete |
| Go Learn | 03/05/04 | 03/05/04  |  Complete |
| HEIDI | 03/26/04 | 04/16/04  |  Complete |
| Performance Rating Updates | 03/12/04 | 04/09/04  |  Complete |
| GRC Human Resources Information System (HRIS) | 03/19/04 | 03/19/04  |  Complete |
| GRC Master Data Locator System | 01/09/04 | 01/09/04 |  Complete |
| GSFC HR Info (Profiles) | 03/19/04 | 03/19/04  |  Complete |
| GSFC Workforce Information Tool (WIT) | 04/02/04 | 04/02/04  |  Complete |
| GSFC Workforce Tool (WISP) | 04/02/04 | 04/02/04  |  Complete |

- e-Payroll Steering Committee

- 04/30/04