# Presentation: 258086

## HUD RHIIP Training

**Case Study 2: Bennett Family (Public Housing)**

- Chapter 8: Case Study 2- Bennett

- May 2003

## Bennett Case Study:Process Overview

**Topic presentation**
**Students complete case study**
**Using Appendix C, File Review Checklist Worksheets**
**Students review PHA’s HUD 50058**
**Students complete Appendix A, Tenant File Review Checklist**
**Review correct checklist and HUD 50058**

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## Bennett Case Study: Topics

**Annual Income**
**Self Employment**
**Imputed Welfare Income**
**Imputed Welfare Income and (PH) MEID **

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## Bennett Case Study: Topics

**Rent Calculation **
**Mixed family rent calculation**
**Income based rent**
**Flat rent**

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## Self-employment

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## Self-employment Income

**Treat as operation of a business/profession**
**Count net income**

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## Self-employment Income

**Net income is**** **
**gross income less**
**business expenses**
**interest on loans**
**depreciation**
**Use straight line depreciation – see IRS guidelines**
**withdrawal of cash/assets for reimbursement of family’s investments in the operation **

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## Self-employment Income

**Do not deduct expenses for expansion or capital improvements**

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## Self-employment Income

**Estimating anticipated income for self-employment may be difficult**
**Family may not keep formal records**
**Family could maintain a monthly log of income and expenses for PHA**
**Use  average over a period of 3 or more months**

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## Self-employment Income

**Interim recertifications may be required to reflect changing circumstances**

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## Self-employment Income: Example

**Mary James sells beauty products door-to-door, on consignment**
**November/December are biggest sales months but has sales all year long**
**Has no formal records of income except IRS form 1040**
**What should be used to determine annual income?**

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## Self-employment Income: Example

**Answer:  With no other information available, use the income reflected on her form 1040 as her annual income.**

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## Self-employment Income:

**Other IRS Forms applicable to self-employment **
**Schedule C: Profit or Loss From Business**
**Schedule E: Supplemental Income and Loss**
**Schedule F:  Profit or Loss from Farming**
**Copies under reference tabs**

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## IRS Resources – Other IRS Forms

**Form 4506:  Request for Copy/Transcript of Tax Form**
**Can order tax return transcript 1040 series during current calendar year and 3 years prior**
**Verification of nonfiling**
**Form W-2 Information**
**Copy of tax forms and all attachments including W-2**
**$23 charge for each tax year**
**Requested items will be sent to taxpayer**

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## IRS Resources – Other IRS Forms

**Form 8821:  Tax Information Authorization**
**Can be sent to Appointee (PHA)**

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## IRS Resources – Other IRS Forms

**IRS Letter 1722**
**Tax account listing **
**Shows**
**Filing status**
**Exemptions claimed**
**Adjusted gross income**
**Taxable income**
**Taxes paid**
**Family can obtain by calling 1-800-829-1040**

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## Imputed Welfare

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## Imputed Welfare Income

**Congress has now linked welfare reform to housing reform**

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## Imputed Welfare Income

**QHWRA established two situations where PHAs cannot reduce rents when families have welfare benefits reduced**
**Welfare fraud**
**Non-compliance with economic self-sufficiency requirements**

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## Imputed Welfare Income

**Instead of reducing rent, PHA must “impute” welfare income equal to the amount of reduction in welfare benefits**
**Only applies to families who are required to participate in economic self-sufficiency activities in order to receive full welfare benefits**

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## Imputed Welfare Income

**Does not apply if reason for welfare benefit reduction is:**
**Expiration of lifetime or other time limits on  welfare benefits**
**Economic self-sufficiency requirements completed but family member cannot find job**

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## Imputed Welfare Income

**Does not apply if reason for welfare benefit reduction is...**
**Noncompliance with a non self-sufficiency requirement**
**Because of an earlier inadvertent overpayment**

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## Imputed Welfare Income

**Verification must be obtained from welfare agency of:**
**Amount of the welfare reduction**
**Term of the reduction**
**Reason for the reduction**
**Any subsequent changes in the reduction**

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## Imputed Welfare Income

**PHA must rely on information provided by welfare agency**

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## Imputed Welfare Income

**After verification the PHA is required to compute rent exactly as if the welfare benefit reduction had not occurred, until:**
**Reduction ceases, or**
**Resident obtains some additional type of income**

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## Imputed Welfare Income

**If the family has imputed welfare benefits and their income from other sources then increases:**
**the increase offsets (takes the place of) the imputed welfare income instead of simply being added to the family’s overall income**
**when new income equals or exceeds imputed welfare benefits, imputed welfare is no longer counted**

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## Imputed Welfare Income: Example

**Monica Smith’s welfare grant was reduced due to failure to comply with economic self-sufficiency, as verified by welfare agency**
**Original grant was $500 but is now reduced to $300, for 12 months**

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## Imputed Welfare Income: Example

**Original grant was $500 but is now reduced to $300, for 12 months**
**What is her monthly**
**Imputed Welfare Benefit**
**Total Income **
**counted for rent calculation?**

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## Imputed Welfare Income: Example

**Original grant was $500 but is now reduced to $300, for 12 months**
**What is her monthly:**
**Imputed Welfare Benefit****	****	*****$200***
**Total Income counted ****for rent calculation ****	****	****	*****$500***

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## Imputed Welfare Income: Example

**Original grant was $500 but is now reduced to $300, for 12 months**
**Two months later, Monica gets a job earning $150 per month**
**How will her income be reported?**

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## Imputed Welfare Income: Example

**Original grant was $500 but is now reduced to $300, for 12 months**
**Two months later, Monica gets a job earning $150 per month**
**How will her income be reported?**

***$300 Welfare cash payment***
***$150 Employment income***
***$   50 Imputed Welfare Benefit****** ***

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## Imputed Welfare Income: Example

**Original grant was $500 but is now reduced to $300, for 12 months**
**Now, Monica earnings increase to $250/mo**
**How will her income now be reported?**

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## Imputed Welfare Income: Example

**Original grant was $500 but is now reduced to $300, for 12 months**
**Now, Monica earnings increase to $250/mo**
**How will her income now be reported?**

***$300 Welfare cash payment***
***$250 Employment income***
***$    0 Imputed Welfare Benefit****** ***

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## Imputed Welfare Income: Example

**Monica’s total monthly income will increase to $550 because the income increase from employment that occurred after the welfare benefit reduction is greater than the amount of the welfare benefit reduction.**

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## Imputed Welfare Income

**A family who has an imputed welfare benefit reduction will never pay less than the rent that was based on the former welfare income**

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## Imputed Welfare Income

**If the welfare benefit reduction occurred prior to admission, there is no imputed welfare benefit – the PHA counts only the amount of actual cash benefits received**

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## Imputed Welfare and MEID

**Families who have welfare income imputed may qualify for the earned income disallowance when they go to work**
**Include the imputed welfare income as part of the baseline income (prior to the earned income increase)**

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## Imputed Welfare and MEID - Example

**Evelyn Jones’s full monthly welfare benefit was $500 ($6,000/yr) prior to $150 sanction**
**Evelyn found a job paying $1500 per mo and she qualifies for the earned income disallowance **
**How is Evelyn’s income calculated?**

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## Imputed Welfare and MEID – Example Answer

**Answer: The $150 imputed welfare income plus the $350 welfare cash payment make up Monica’s $500 baseline for the disallowance  ($6,000 annually)**

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## Imputed Welfare and MEID: Answer

**If welfare benefits end after employment:**
**count first $500 of employment income**
**exclude the remaining $1000 as the disallowance during full exclusion period  ($1,000 is the incremental increase) **

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## Welfare Benefits End After Employment

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## Answer continued

**If welfare (and sanction) continue after employment:**
**Count $350 welfare plus $150 of employment income (which offsets $150 imputed welfare income), keeping pre-employment income counted at $500, and...**

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## Answer continued

**If welfare (and sanction) continue after employment...**
**Exclude remaining $1350/mo employment income as the disallowance during full exclusion period**

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## Welfare & Sanction Continue After Employment

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## Mixed FamilyRent Calculation

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## Mixed Family Rent Calculation

**Mixed families are those families comprised of some eligible family members and some ineligible family members**

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## Mixed Family Rent Calculation

**Eligible family members may be:**
**Citizens, including naturalized citizens**
**Nationals (owe permanent allegiance to USA)**
**Noncitizens who have eligible immigration status **

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## Mixed Families

**Ineligible family members include:**
**Noncitizen students on a student visa, and their noncitizen family members**
**Family members choosing not to contend their citizenship status (noncontending members)**

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## Mixed Families

**The number of ineligible family members will determine the proration of rent**

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## Prorated Rent Calculation (PH)

**Step 1:  **
- Determine TTP as you normally would
**Step 2:  **
- Subtract TTP from PHA’s Public Housing maximum rent to get maximum subsidy (if all members were eligible) CFR 5.520

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## Prorated Rent Calculation (PH)

**Step 3:  **
- Divide maximum subsidy by number of family members to get “member maximum subsidy”
**Step 4:  **
- Multiply member maximum subsidy by number of eligible family members (results in eligible subsidy)

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## Prorated Rent Calculation (PH)

**Step 5:**
- Subtract eligible subsidy from PH maximum rent to get prorated TTP
**Step 6:  **
- Subtract Utility Allowance from prorated TTP to get the Tenant Rent for a mixed family

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## Prorated Rent Calculation: Example (PH)

**Jones family has 6 members.  **
**Four are eligible citizens**
**Two are noncontending members**
**PHA’s PH maximum rent is $600**
**Family’s TTP is $250**
**Utility Allowance is $50**

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## Prorated Rent Calculation (PH)

**Public Housing Maximum Rent****	****	****$600**
**Minus TTP****	****	****	****	****    ****	****	**_**- 250**__**	**_
**Family Maximum Subsidy****	****	****        =  350**
**Family Maximum Subsidy****	****	****	****$350**
**Divided by total family members       ****	****    **_**/  6**_
**Equals Member Maximum Subsidy = ****	**** 58.33**

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## Prorated Rent Calculation (PH)

**Member Maximum Subsidy ****(before rounding) ****	****      ****	****	****	****$ 58.33**
**Times number of eligible family****members   ****	****	****	****	****	**_**x        4**_
**Equals Eligible Subsidy****	****	****     =  $     233****  **

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## Prorated Rent Calculation (PH)

- Public Housing Maximum Rent		 $600
- Minus Eligible Subsidy		         _-   233_
- Equals Revised TTP 		        = $367
- Minus Utility Allowance                         _-     50_
- Equals Prorated Tenant Rent	        = $317
- The Jones family will pay $117 more in rent (317-200) due to the presence of two ineligible members.

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## Prorated Flat Rent (PH)

**If a mixed family requests flat rent instead of income based rent *****and***** the flat rent is less than the Public Housing maximum rent, then the flat rent needs to be prorated (unlikely)**
**Formula found in Appendix 3 of form HUD-50058 Instruction Booklet**

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## Prorated Flat Rent (PH)

**First compare the unit Flat Rent with the PHA maximum rent.   **
**If maximum rent is less than or equal to flat rent, do not prorate flat rent**
**If maximum rent is greater than flat rent, must follow the steps in Appendix 3**

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## Mixed Family Flat Rent > Maximum RentExample 1 

**Mary Jones, a mixed family, asks for Flat Rent**
**Flat Rent is $700**
**PHA Maximum Rent is $500**
**Since Flat Rent is greater than Maximum Rent, use Flat Rent with no proration **

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## Mixed Family Flat Rent < Maximum RentExample 2

**Johnny James, a mixed family, asks for Flat Rent**
**Flat Rent is $550**
**PHA Maximum Rent is $600**
**Total number in family = 5**
**Total number eligible = 4**
**Since Maximum Rent is greater than Flat Rent, proceed with proration of Flat Rent**

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## Mixed Family Flat Rent: Example 2

- Maximum Rent				$ 600
- Minus Flat Rent				_-  550_
- Equals Family Maximum Subsidy =$  50
- Maximum Family Subsidy		$   50
- Divided by total number in family        _/ 5_
- Equals					=  10
- Times total number eligible              _x   4_
- Equals Eligible Subsidy		=$40

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## Mixed Family Flat Rent: Example 2

- PHA Maximum Rent			$ 600
- Minus Eligible Subsidy		_-    40_
- Equals Prorated Flat Rent		$ 560
- The James family will pay $10 more in flat rent (560-550) due to the presence of one ineligible family member.

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## Monitoring Review

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## Bennett Case Study:Process Overview

-     _**Ground Rules**_
**Objective: complete case study**
**Time: Approximately 1 hour**
**Work individuallly**
**Trainer and trainer aides will assist if needed**
**Please keep noise volume to a minimum**** **

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## Bennett Case Study:Process Overview

-    _** **__**Instructions for Part 1**_
**Review PHA file data and complete Appendix C (Tenant file review worksheets)**

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## Bennett Case Study:Process Overview

_**Resources for case study**_
**Case information begins page 8-13**
**Verifications (pg 8-23)**
**Appendix C, Tenant File Review Checklist Worksheets (pg 8-41)**
**Cubzide PHA Policies/Schedules (pg 6-5)**

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## Bennett Case Study:Process Overview

-    _** **__**Instructions for Part 2**_
**Review PHA’s HUD 50058 (Handout)**
**Complete Appendix A, Tenant File Review Checklist to record discrepancies**

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## Annual Income Table Answer

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**Notes:**
Household includes everyone who lives in the unit
Family includes all household members except live-in aides and foster children
Member number 01 is Head of household
Member number 02 is spouse or co-head. If no spouse or co-head, list other household members
RELATION CODES
S = Spouse, the marriage partner of the head of household
K = Co-head, an individual equally responsible for the lease. A household may have either a spouse or a co-head, but never both. 
F = Foster child/adult
Y = Other youth under 18 
E = Full-time student 18+ (other than head, spouse, co-head, foster individual) who is considered full-time by the attended educational institution.  The institution may be a vocational school with a diploma/certificate program, or a degree-granting institution)
L = Live-in aide: A person who lives with a disabled, elderly, or near-elderly person who is
Determined to be essential to the care and well-being of the person
Not obligated for the support of the person
Would not be otherwise living in the unit except to provide the needed care.
   Note that the children of a live-in aide are also coded as L
A = Other adult
3i = individual U.S. citizenship status
3j = disability meeting HUD’s definitions 
3k = race
3m = ethnicity
3n = SSN: normally the 9 digit SSN issued by the Social Security Administration. (For individuals not possessing SSNs: as of 6/25/02, instructions to agencies are to use nine 9s. This rejects when transmitted.  Announced update states  

## Dwelling Unit/ Utility AllowanceWorksheet

**What did you put for the Total Utility Allowance?**

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**Notes:**
Household includes everyone who lives in the unit
Family includes all household members except live-in aides and foster children
Member number 01 is Head of household
Member number 02 is spouse or co-head. If no spouse or co-head, list other household members
RELATION CODES
S = Spouse, the marriage partner of the head of household
K = Co-head, an individual equally responsible for the lease. A household may have either a spouse or a co-head, but never both. 
F = Foster child/adult
Y = Other youth under 18 
E = Full-time student 18+ (other than head, spouse, co-head, foster individual) who is considered full-time by the attended educational institution.  The institution may be a vocational school with a diploma/certificate program, or a degree-granting institution)
L = Live-in aide: A person who lives with a disabled, elderly, or near-elderly person who is
Determined to be essential to the care and well-being of the person
Not obligated for the support of the person
Would not be otherwise living in the unit except to provide the needed care.
   Note that the children of a live-in aide are also coded as L
A = Other adult
3i = individual U.S. citizenship status
3j = disability meeting HUD’s definitions 
3k = race
3m = ethnicity
3n = SSN: normally the 9 digit SSN issued by the Social Security Administration. (For individuals not possessing SSNs: as of 6/25/02, instructions to agencies are to use nine 9s. This rejects when transmitted.  Announced update states  

## Adjusted Income Worksheet Answer

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- May 2003

**Notes:**
Household includes everyone who lives in the unit
Family includes all household members except live-in aides and foster children
Member number 01 is Head of household
Member number 02 is spouse or co-head. If no spouse or co-head, list other household members
RELATION CODES
S = Spouse, the marriage partner of the head of household
K = Co-head, an individual equally responsible for the lease. A household may have either a spouse or a co-head, but never both. 
F = Foster child/adult
Y = Other youth under 18 
E = Full-time student 18+ (other than head, spouse, co-head, foster individual) who is considered full-time by the attended educational institution.  The institution may be a vocational school with a diploma/certificate program, or a degree-granting institution)
L = Live-in aide: A person who lives with a disabled, elderly, or near-elderly person who is
Determined to be essential to the care and well-being of the person
Not obligated for the support of the person
Would not be otherwise living in the unit except to provide the needed care.
   Note that the children of a live-in aide are also coded as L
A = Other adult
3i = individual U.S. citizenship status
3j = disability meeting HUD’s definitions 
3k = race
3m = ethnicity
3n = SSN: normally the 9 digit SSN issued by the Social Security Administration. (For individuals not possessing SSNs: as of 6/25/02, instructions to agencies are to use nine 9s. This rejects when transmitted.  Announced update states  

## Adjusted Income Answer

- Chapter 8: Case Study 2- Bennett

- May 2003

**Notes:**
Household includes everyone who lives in the unit
Family includes all household members except live-in aides and foster children
Member number 01 is Head of household
Member number 02 is spouse or co-head. If no spouse or co-head, list other household members
RELATION CODES
S = Spouse, the marriage partner of the head of household
K = Co-head, an individual equally responsible for the lease. A household may have either a spouse or a co-head, but never both. 
F = Foster child/adult
Y = Other youth under 18 
E = Full-time student 18+ (other than head, spouse, co-head, foster individual) who is considered full-time by the attended educational institution.  The institution may be a vocational school with a diploma/certificate program, or a degree-granting institution)
L = Live-in aide: A person who lives with a disabled, elderly, or near-elderly person who is
Determined to be essential to the care and well-being of the person
Not obligated for the support of the person
Would not be otherwise living in the unit except to provide the needed care.
   Note that the children of a live-in aide are also coded as L
A = Other adult
3i = individual U.S. citizenship status
3j = disability meeting HUD’s definitions 
3k = race
3m = ethnicity
3n = SSN: normally the 9 digit SSN issued by the Social Security Administration. (For individuals not possessing SSNs: as of 6/25/02, instructions to agencies are to use nine 9s. This rejects when transmitted.  Announced update states  

## Adjusted Income Answer

- Chapter 8: Case Study 2- Bennett

- May 2003

**Notes:**
Household includes everyone who lives in the unit
Family includes all household members except live-in aides and foster children
Member number 01 is Head of household
Member number 02 is spouse or co-head. If no spouse or co-head, list other household members
RELATION CODES
S = Spouse, the marriage partner of the head of household
K = Co-head, an individual equally responsible for the lease. A household may have either a spouse or a co-head, but never both. 
F = Foster child/adult
Y = Other youth under 18 
E = Full-time student 18+ (other than head, spouse, co-head, foster individual) who is considered full-time by the attended educational institution.  The institution may be a vocational school with a diploma/certificate program, or a degree-granting institution)
L = Live-in aide: A person who lives with a disabled, elderly, or near-elderly person who is
Determined to be essential to the care and well-being of the person
Not obligated for the support of the person
Would not be otherwise living in the unit except to provide the needed care.
   Note that the children of a live-in aide are also coded as L
A = Other adult
3i = individual U.S. citizenship status
3j = disability meeting HUD’s definitions 
3k = race
3m = ethnicity
3n = SSN: normally the 9 digit SSN issued by the Social Security Administration. (For individuals not possessing SSNs: as of 6/25/02, instructions to agencies are to use nine 9s. This rejects when transmitted.  Announced update states  

## Adjusted Income Answer

- Chapter 8: Case Study 2- Bennett

- May 2003

**Notes:**
Household includes everyone who lives in the unit
Family includes all household members except live-in aides and foster children
Member number 01 is Head of household
Member number 02 is spouse or co-head. If no spouse or co-head, list other household members
RELATION CODES
S = Spouse, the marriage partner of the head of household
K = Co-head, an individual equally responsible for the lease. A household may have either a spouse or a co-head, but never both. 
F = Foster child/adult
Y = Other youth under 18 
E = Full-time student 18+ (other than head, spouse, co-head, foster individual) who is considered full-time by the attended educational institution.  The institution may be a vocational school with a diploma/certificate program, or a degree-granting institution)
L = Live-in aide: A person who lives with a disabled, elderly, or near-elderly person who is
Determined to be essential to the care and well-being of the person
Not obligated for the support of the person
Would not be otherwise living in the unit except to provide the needed care.
   Note that the children of a live-in aide are also coded as L
A = Other adult
3i = individual U.S. citizenship status
3j = disability meeting HUD’s definitions 
3k = race
3m = ethnicity
3n = SSN: normally the 9 digit SSN issued by the Social Security Administration. (For individuals not possessing SSNs: as of 6/25/02, instructions to agencies are to use nine 9s. This rejects when transmitted.  Announced update states  

## Adjusted Income Answer

- Chapter 8: Case Study 2- Bennett

- May 2003

**Notes:**
Household includes everyone who lives in the unit
Family includes all household members except live-in aides and foster children
Member number 01 is Head of household
Member number 02 is spouse or co-head. If no spouse or co-head, list other household members
RELATION CODES
S = Spouse, the marriage partner of the head of household
K = Co-head, an individual equally responsible for the lease. A household may have either a spouse or a co-head, but never both. 
F = Foster child/adult
Y = Other youth under 18 
E = Full-time student 18+ (other than head, spouse, co-head, foster individual) who is considered full-time by the attended educational institution.  The institution may be a vocational school with a diploma/certificate program, or a degree-granting institution)
L = Live-in aide: A person who lives with a disabled, elderly, or near-elderly person who is
Determined to be essential to the care and well-being of the person
Not obligated for the support of the person
Would not be otherwise living in the unit except to provide the needed care.
   Note that the children of a live-in aide are also coded as L
A = Other adult
3i = individual U.S. citizenship status
3j = disability meeting HUD’s definitions 
3k = race
3m = ethnicity
3n = SSN: normally the 9 digit SSN issued by the Social Security Administration. (For individuals not possessing SSNs: as of 6/25/02, instructions to agencies are to use nine 9s. This rejects when transmitted.  Announced update states  

## Total Tenant PaymentAnswer

- Chapter 8: Case Study 2- Bennett

- May 2003

**Notes:**
Worksheet calculation fro case study? Or wait until Medical?

## Prorated TTP and Tenant Rent - Answer

- Chapter 8: Case Study 2- Bennett

- May 2003

**Notes:**
Household includes everyone who lives in the unit
Family includes all household members except live-in aides and foster children
Member number 01 is Head of household
Member number 02 is spouse or co-head. If no spouse or co-head, list other household members
RELATION CODES
S = Spouse, the marriage partner of the head of household
K = Co-head, an individual equally responsible for the lease. A household may have either a spouse or a co-head, but never both. 
F = Foster child/adult
Y = Other youth under 18 
E = Full-time student 18+ (other than head, spouse, co-head, foster individual) who is considered full-time by the attended educational institution.  The institution may be a vocational school with a diploma/certificate program, or a degree-granting institution)
L = Live-in aide: A person who lives with a disabled, elderly, or near-elderly person who is
Determined to be essential to the care and well-being of the person
Not obligated for the support of the person
Would not be otherwise living in the unit except to provide the needed care.
   Note that the children of a live-in aide are also coded as L
A = Other adult
3i = individual U.S. citizenship status
3j = disability meeting HUD’s definitions 
3k = race
3m = ethnicity
3n = SSN: normally the 9 digit SSN issued by the Social Security Administration. (For individuals not possessing SSNs: as of 6/25/02, instructions to agencies are to use nine 9s. This rejects when transmitted.  Announced update states  

## Review Appendix A

**Discussion**

- Chapter 8: Case Study 2- Bennett

- May 2003

## Thinking Points

- PH Maximum Rent
- Has the PHA established PH Maximum Rent using HUD formula?
- Third party verification
- Has the PHA documented why it was unable to obtain third party verification if review of documents was used?

- Chapter 8: Case Study 2- Bennett

- May 2003

## Thinking Points

- Imputed welfare –
- Has PHA received all needed information from welfare?
- Does PHA correctly offset amount of imputed welfare income when additional amounts come into the family after sanction begins?

- Chapter 8: Case Study 2- Bennett

- May 2003