# Presentation: 547718

## TRACS	Tenant Batch 		 			Changes

**TRACS Industry Meeting**
**October 20, 2004**

## Agenda

**November 12, 2004 Release**
**-****	****Items from 2.0.2.C  Industry Specs (5)**
**-****	****Change Request Items (CRs) (2)**
**March 1, 2005 Release (2.0.2.B)**
**-****	****Voucher Items from 2.0.2.C  Industry Specs**
**-****	****Vendor Region Open for Testing (November 8, 2004)**
**-****	****TRACS Transition Period **
**(March 1 - June 1, 2005;  2.0.1.B/2.0.2.B)**
**-****	****PBCA Transition Period**
**(March 1 - June 1, 2005; 2.0.1.B/2.0.2.B)**

## 		TRACS		Tenant Batch 		 					Changes

**Implementation Date**
**November 12, 2004**

## TRACS  Tenant Batch Changes

**Standardize HQ Termination Date**
**Edit Move-In &Transaction Effective Dates**
**Edit Total Tenant Payment for Sec 8, Rent Supp, RAP and PAC Subsidy Types**
**Edit Non-PRACs with an Assistance Payment Amount of Zero**
**Re-calculate Minimum Rents for Police/Security Tenant**

## Standardize Headquarters’ (HQ) Termination Date

**Currently,** **set to the ‘Current Day’.**
**New** **Edit Sets HQ-Initiated Termination Date to Next **
**Re-certification Date - 1 Day. **
***Informational:  TA001 ***
***Tenant Terminated for Failure to Re-certify on Time:***
***	******Certification Expired:  <Next Re-Certification ******	******	******	******	******Date>***
***	******HQ Termination Date:  <Next Re-Certification ******	******	******	******	******Date - 1 Day>***

## 	Edit Move-In & Transaction							Effective Dates

**AR logic updated to validate:**** **
**Submitted move-in date is **_**less than**_** the transaction effective date.**
***	******F0240**** - ****If Move-In date is equal to or**** ****greater***
***	******	******	******than transaction effective date.***
**Submitted transaction effective date **_***Day***_** is  ’01’.**
***	******F0241**** - ****If the transaction effective date ‘Day’ ***
***	******	******	******is not equal to 01’***
**  ****Prevents improper key dates from being stored.**

## Edit Total Tenant Payment for 		Sec 8, Rent Supp, RAP and PAC

**Reject Sec 8, Rent Supp, RAP and PAC certifications with a total tenant payment (TTP) greater than gross rent.**
**Edit applies to MAT10s and MAT70 GRCs.**
***Fatal Errors:******	***
***	******F0235**** - *
*	*_***MAT10***_*** NOT PROCESSED.  TOTAL TENANT PAYMENT MUST NOT BE GREATER THAN GROSS RENT FOR SUBSIDY TYPES SEC 8, RENT SUPP, RAP OR PAC.***
**	****	****	****Continued ...**

## Edit Total Tenant Payment for 	Sec 8, Rent Supp, RAP and PAC

***	***
***	******F0201**** - *
*	*_***MAT70***_*** NOT PROCESSED.  TOTAL TENANT PAYMENT MUST NOT BE GREATER THAN GROSS RENT FOR SUBSIDY TYPES SEC 8, RENT SUPP, RAP OR PAC.***
***	***
**Prevents ineligible tenants from being processed and stored in TRACS.**

## Reject Non-PRACs With Zero 				Assistance Payment Amount

**Modify certification logic for all subsidy types except PRACs ( i.e. H1, H2, H3, H4, H5, H9). **
**Applies to MAT10s and MAT70 GRCs. **
**Reject certifications submitted with an assistance payment amount of zero. **
***F0236 -***
_***MAT10***_*** NOT PROCESSED.  AP AMOUNT MUST BE GREATER THAN ZERO FOR SUBSIDY TYPES OTHER THAN PRACS.  SUBMIT A TERMINATION RECORD***
***FOR THE HOUSEHOLD.   ***
- 	**Continued**** ...**

## Reject Non-PRACs With Zero 				Assistance Payment Amount

***F0202 -***
_***MAT70***_*** NOT PROCESSED.  ASSISTANCE PAYMENT AMOUNT MUST BE GREATER THAN ZERO FOR SUBSIDY TYPES OTHER THAN PRACS. ***
**Prevents adding zero assistance certifications to the database and distorting the compliance percentage calculation.**

## 	New Police/Security Tenant 						Calculations

**Logic updated to comply with HUD 4350.3 REV-1 minimum rent calculations.**
**TTP and Annual Income calculated using standard **_**Sec 8**_** algorithm.**
**Pre-1981 or Post-1981 Contract ?**
**If Pre-1981: **
**  ****Compare Annual income with Low Income ****	****Limit amt.**
**  ****If annual income is **_**less than or equal to**_** low **
**	****income limit amt, the police/security tenant**
** ****qualifies for normal **_**Sec 8**_** (calculated TTP).**
**	****	****	**
**	****	****	****Continued ...**

## New Police/Security Tenant 		Calculations

**  ****If annual income is **_**greater than**_** low income limit amt, ****	****TTP = greater of (calculated TTP or submitted TTP).**
**If Post-1981:**** **
**  ****Compare Annual income with Very Low Income Limit.**
**  ****If annual income is **_**less than or equal to**_** very ****	****low **
** ****income limit, the police/security tenant ****	****qualifies for**
** ****normal Sec 8 (calculated TTP).**
**	****	****	**
**	****	****	****Continued ...**

## New Police/Security Tenant 		Calculations

**If annual income is **_**greater than**_** very low income limit, TTP = greater of (calculated TTP ****	****or submitted TTP).**
**  ****Edit applies** **to all Sec 8 MAT10s and MAT70 ****	****GRCs.**** **

## 	TRACS Tenant Batch 				Changes

**The End**

## 	TRACS	Change Requests (CRs)

**Implementation Date**
**November 12, 2004**

## Expanded Criteria for 	Determining Duplicate GRCs

**If key values of submitted MAT70 are the same as tenant’s previous certification, MAT70 rejected with fatal error F0200.**
**Old Key Values:**
-   **Transaction effective date**
**   ****Gross rent amount**
**Problem:**
**	****	****	****Multiple contract rent/utility allowance combinations**
**	****	****	****may equal the same gross rent amt.**
- 		**Continued ...**

## Expanded Criteria for 	Determining Duplicate GRCs

**Logic changed to use **_**four**_** attributes as criteria for determining whether MAT70 GRC is a duplicate.**
**Transaction effective date**
**Contract rent amount**
**Utility allowance amount****	**** **
**Gross rent amount****	**
***	******	******F0200***
***MAT70 NOT PROCESSED.  THE GROSS RENT  CHANGE ALREADY EXISTS IN TRACS.***
**	**** **

## Procedure to Manage Combined 		Contracts Removed

**Current Procedure:**
**	****TRACS associates certifications affected by a contract combination with the surviving contract number as of the effective date of the combination.**
**1**.	**File of combined contracts uploaded from ARAMS to mainframe.  **
**2.****	****File used to update Contracts and reference table.**
**3.****	****TRACS reads reference table and performs associations.**
**4.****	****Industry submits required TM/IC transactions to terminate subsidy under old contract and re-instate subsidy under the new.**
**	****	****Continued**** ...**

## Procedure to Manage Combined 		Contracts Removed

**New Procedure:**
**Eliminate the **_**first three steps**_** of the process.**
**Termination and re-instatement of subsidy for a combined contract will be handled by the Industry, ****as currently performed****, through submission of:**
**	****	****a) Termination Transaction**
**	****	****b) Initial Certification Transaction**

## TRACS CHANGE REQUESTS

**The End**