# Presentation: 373054

## Center Reorganization SRsLessons Learned

## Lessons Learned on Center Reorganization SRs

- Designate a “Reorganization Specialist” to coordinate the effort at the Center
- Human Resources
- Financial Management
- Procurement
- Center unique systems
- Center Actions
- FPPS
- After new organizations are added to FPPS, process SF52 actions for each employee impacted
- Update FPPS security for changes to roles and routing
- WebTADS
- Update timecard approval route code for each employee impacted
- Update roles to give approvers access to new organization
- Travel Manager
- Manually build new organizations
- Manually build routing lists and groups
- All Center unique systems/processes

## Lessons Learned on Center Reorganization SRs

- Please do not submit a Center Reorganization SR until the proposed structure has been approved by the Agency
- Minimum 4 business days required to back out FPPS, Cost Center, ALDS, and Travel changes once made
- Delay in transporting Release Strategy changes will delay ALL Release Strategy transports for that week
- Retroactive changes to a closed SR must be handled with a new SR
- Better management of desired change
- Please reference the original SR for tracking purposes
- SR should be submitted to the Competency Center with FPPS/Cost Center/ALDS/Travel template completed
- Center Reorganization Specialist and Center Business Process Lead should ensure that the information on each tab is accurate, complete and consistent
- Incomplete or inconsistent submission will result in the SR being placed on hold until clarification is provided in the template or SR diary as appropriate
- Please do not communicate direction to an individual at the Competency Center only via email
- Once impact assessment has been completed on the SR any changes made by the Center will result in additional assessment required and could impact timeline for delivery

## Lessons Learned on Center Reorganization SRs

- Each Reorganization SR will be assigned to the FPPS, Full Cost, ALDS and Travel teams, in that order, for impact assessment
- If existing Cost Centers are no longer valid as a result of the reorganization, please note on the Cost Center tab for these to be ‘Blocked’.
- Recommendation is that the effective date for these existing Cost Centers to be Blocked is at least 1 pay period (or 2 weeks)  after the effective date noted on the FPPS tab for the new organization codes.
- The SR Release Date will be set to the effective date specified on the FPPS tab
- FPPS is updated with new/changed organization codes
- Cost Center additions/changes
- ALDS Cost Center – Function Code table
- Travel Cost Center – Org crosswalk
- Deletion of organizations should be submitted on separate SR when Center HR office has completed all SF52 actions to move employees from the old structure to the new structure
- If Release Strategy changes are submitted on the same SR, the transport date for the Release Strategy changes will be noted in the resolution field

## Lessons Learned on Center Reorganization SRs

- Why are Release Strategies the ‘long pole in the tent’
- Single threaded, tedious process for maintenance due in part to the fact that HR was not implemented in SAP
- Changes must be transported through the Production landscape
- Development -> Test -> Production
- Transports to production occur each Thursday, excluding production transport freeze windows to support major releases
- Workload impact varies by Center
- Center size can drive the number of requisitioners which can drive the number of Release Strategies
- Center approach to PR routing (centralized vs. decentralized) drives the number of Release Strategies impacted by Center reorganization
- Release Strategy changes _**DO NOT**_ have to be submitted at the same time as the FPPS/Cost Center/ALDS/Travel changes; will require an interim workaround at the Center

## Lessons Learned on Center Reorganization SRs

- What if Agency/Center management wants the reorganization to be effective before the Release Strategy changes can be made?
- Center should complete FPPS/Cost Center/ALDS/Travel template
- Once reorganization is approved by Agency, submit SR with this template, as well as coordinate actions on Center unique systems
- Submit Release Strategy changes as soon as these are known for the approved structure
- Prioritize mission critical organizations on the SR and the Competency Center will work those first
- Completeness and accuracy of the template provided will expedite the process
- Consider simplifying the routing approach – reducing the toal number of release strategies