# Presentation: 043348

## 2002

**2002**

**Office of Personnel Management**
**Strategic Compensation Conference**
- August 28, 2002

## What is CARS?

***What is CARS?***

-  ***C*****ensus *****A*****wards and *****R*****ecognition *****S*****ystem (*****CARS*****)**
- is an automated, web-based awards application
- Managers, supervisors, and administrative officers may use ***CARS*** for all aspects of the awards process.
- Depending on access and approval levels, users are able to initiate and approve awards, create users, track awards, and generate awards data and reports.

## Awards Process Before CARS

***Awards Process Before CARS***

*** *****Administratively Burdensome**
**   ****Paper intensive**
**   ****Time consuming**
**   ****Manual processing**
**   ****Filing nightmare**
**   ****Continuous research required**
**   ****Duplicate awards/lost documentation**
**   ****Fragmented means to monitor budget expenditures**
**   ****Authorization uncertain**
**   ****Delegated authorities unclear**

## Awards Process Before CARS

***Awards Process Before CARS***

- Performance gives riseto an AWARD

- Supervisor drafts justification for AWARD

- AWARD form completed and forwarded

- Finance processes AWARD

- Cash-in-a-Flash Award form sent to Finance

- Supervisor reviews and signs AWARD form

- Second level supervisor reviews and approves AWARD

- AWARD accounting information reviewed by Admin

**Cash-in-a-Flash Award**pays to employee

- HR processes AWARD into NFC pay system

- Special Achievement Award form sent to Human Resources (HR)

**Special Achievement Award **pays to employee

## CARS Streamlined Process

***CARS Streamlined Process***

- Performance gives riseto an AWARD

- Supervisor uses CARS to submit justification for AWARD

- Appropriate Manager approves AWARD in CARS

**Special ****Achievement ****Award **paid next pay period

**Cash-in-a-Flash****Award **paid in3-5 business days

**ACCOUNTING AUTO-VALIDATED**

- FINANCE Divisioninitiates paymentto employee

*AUTOBATCH to NFC to appear **on leave and earning statement*

*AUTOBATCH to NFC to process and **appear on leave and earning statement*

- AWARD printed from CARS with pay date and ytd totals for employee

## Advantages for the Agency

***Advantages for the Agency***

**   ****Expedites the payment of awards**
**   ****Ensures valid cost accounting**
**   ****Reduces paperwork**
**   ****Streamlines the time it takes to create, approve, and process awards; electronic ****      routing and approval**
**   ****Automatically tracks individual employee’s awards history**
**   ****Allows managers to check current awards balances and limits of their employees**
**   ****Gives managers “hands-on” access to awards data for budget, tracking, and ****      reporting purposes**
**   ****Makes it easier for a manager to know what information is required for a****      particular award**
**   ****Integrates with E-mail for instant routing and notification**
**   ****Provides on line inventory management for merchandise awards**

## Advantages for Human Resources

***Advantages****** for Human Resources***

**   ****Provides greater financial accountability and accuracy; Super User ****      has access to all award activity and reports**
**   ****Supports self-service, reducing the volume of paperwork and ****      processing in HR**
**   ****Eliminates extensive research of HR files**
**   ****Makes awards data immediately available; the analysis of trends is a ****      simpler process**
**   ****Turn around time for processing award is now hours instead of days ****      or weeks; payment to employee expedited and indicated on award form**

## The Future of CARS

***The Future of CARS***

**   ****Will include all incentive awards programs, and allow processing ****     of group awards**
**   ****Will indicate a work units’ yearly awards pool and make instant ****     calculations of remaining budget**
**   ****Will continue to have enhancements based on manager’s/user’s ****     feedback – more useful functions, etc.**

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## Geofrey@census.gov

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## RECOMMENDATION FOR RECOGNITION

**000-00-0000**

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**CLAUDIA**

**EMPLOYEE RELATIONS BRANCH**

**HUMAN RESOURCES DIVISION**

**U.S. CENSUS BUREAU**

**RECOMMENDATION FOR RECOGNITION**

**1/1/02-5/1/02**

**CASH-IN-A-FLASH AWARD ****$50**

**YEAR-TO-DATE* (1/1/02-8/9/02) ****$350**

***********Award will be initiated by Treasury in 3-5 business days***********

**The justification for the award is typed in this space and must include at least 50 characters.**

**Immediate Supervisor Name**

***Immediate Supervisor Title***

**Reviewing Official Name**

***Reviewing Official Title***

**Approved Electronically by**

**Veronica,***** Branch Chief***

**8/9/02**

- NAME OF EMPLOYEE

- SOCIAL SECURITY NUMBER

- ORGANIZATION

- APPROPRIATION CODE

- PERIOD OF RECOGNITION

- TYPE AND AMOUNT OF RECOGNITION:

- NARRATIVE

- IMMEDIATE SUPERVISOR

- REVIEWING OFFICIAL

- APPROVING OFFICIAL

- DATE

- DATE

- DATE

- DATE

- DATE

- DATE

- HUMAN RESOURCES OFFICE REPRESENTATIVE

- IMPREST FUND CASHIER (Cash-in-a-flash Award ONLY)

- EMPLOYEE/RECEIPT OF CASH (Cash-in-a-flash Award ONLY)

**FORM CD-326   ****CIAF 200208095555                        **

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##                        JULIETTE

-                        JULIETTE

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-                        JULIETTE

-                        JULIETTE

-                        CHRISTOPHER

-                        CHRISTOPHER

-                        LATASHA

-                        ANTHONY

-                        ANTHONY

-                        OLIVIA

-                        OLIVIA

-                        OLIVIA

-                        MARCUS

-                        MARCUS

-                        CHEYNEY

-                        CHEYNEY

-                        CLAUDIA

-                        LATASHA

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## 2000

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-                     GEORGIA

-                     ROBERT

**1000  ****  **

**1000  ****  **

**2000**

**1,573****  ****  **

**1,573****  ****  **

**3,146**

**2,873 **

**2,573 **

**5,446**

**5,446  **

##                 CLAUDIA          

**                ****CLAUDIA          **

**                ****AUDREY          **

**                ****JESSICA          **

**                ****JEFFREY         **

**                ****THOMAS          **

**                ****JASON         **

**                ****PHYLLIS          **

**                ****LATASHA        **

**                ****CYNTHIA        **

**                ****FRANKLIN         **

**                ****ROSALIND        **

**                ****XAVIER          **

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