# Presentation: 674727

## MTAC WORKGROUP #111MTAC GENERAL SESSION PRESENTATION FEBRUARY 21, 2007Presented By     Cher Rupp-Ruggeri     Steve Colella

## Workgroup Issue Statement

-      Identify gaps, define solutions, highlight benefits, and improve education and communications to promote *PostalOne!* usage by Mail Service Providers, such as but not limited to lettershops, presort bureaus, fulfillment companies, and consolidators.

## Meetings

**October 31, 2006 -- First Meeting**
**January 5, 2007 -- Telecon**
**January 19, 2007 -- Telecon**
**February 2, 2007 -- Telecon**
**February 20, 2007 -- Meeting**

## Obstacles Identified

- Postage Statements without USPS
-    ‘Round Stamp’
- Courtesy Pallets
- Spoilage
- Application Process
- Consolidated Postage Statements

## Postage Statements without USPS ‘Round Stamp’

- Issue that permit holders would be reluctant to use providers who could not provide traditional mailing statements
- Service providers feel that this may give providers not using *PostalOne!* a competitive advantage because they can still provide statements the way permit holder are used to seeing them.

## Postage Statements without USPS ‘Round Stamp’

- Recommendations:
- USPS publish a fact sheet that *PostalOne!* user can use to educate their clients
- To prevent fraud PDF of pending postage statement should contain watermark or other type of identification that clearly differentiates it from a final statement

## Application Process

**Three MTAC 111 members submitted on line applications**
**Local USPS when asked for help directed company to *****PostalOne!***** Customer Care Center**
***PostalOne!***** Customer Care Center was confused as to what they needed**
**Help from USPS from being in the group resulted in them  2 receiving Welcome Kits within 4 weeks of original application**

## Application Process

- Presently on line application process is not fully automated
- Application does not ask for all information required for application processing such as finance number of office of permit
- Backlog of Postage Statement Wizard applications may be preventing Mat.dat® & Web Services applications from being acted on in timely fashion

## Application Process

-  Customer Registration will eliminate many of these problems
-  Customer Registration may not be fully operational until early 2008
-  Help desk should be directed to walk applicants through process

## Courtesy Pallets

-  Defined as any pallet not meeting 250 pound or 18 tray minimum
-  Some mailers creating ‘legal’ pallets with as little as 200 pieces or 50 pounds to a destination

## Courtesy Pallets

-  Many mailers using courtesy pallets require pallet placard for these pallets
-  Presently *PostalOne!* does not support any pallet not prepared in accordance of USPS preparation requirements
-  Official pallet placard with barcode therefore can not be produced

## Courtesy Pallets

-  USPS and Industry work together to redefine courtesy pallets that allow a pallet to be created regardless of weight
-  Allow pallet placards to be produced to allow an appropriate barcode to conform with FAST and allow for tracking to and scanning at the final destination

## Spoilage

-  Presently only way to account for spoilage is to change individual containers within file where spoiled piece originated
-  Method is too labor intensive to be workable

## Spoilage

-  USPS redefine spoilage policy to apply for all
-     mailings
-  Some mailers apply total spoilage
-     proportionally across all postage tiers
-  Some mailers apply total spoilage to the
-     lowest postage cost tier
-  Group will recommend the lowest cost method

## Consolidated Postage Statements

-  Presently *PostalOne!* does not support
-     electronically submitted consolidated
-     Standard Mail postage statements.
* **PostalOne!* must support
-  Presently scheduled to be released after rate
-     case

## Other Issues

-  Postage Statement PDF:
- To prevent fraud, PDF of pending postage statement should contain watermark or other type of identification that clearly differentiates it from a final statement
- Encrypt PDF so it can not be altered

## Other Issues

-  Software Certification
-  Subgroup created to provide outline on how best to
-     proceed
-  Subgroup also will create software vendor capability
-     matrix to assist USPS when discussing software
-     customer is already using