# Presentation: 425283

## Background and Process

*- Berkeley Lab Safety Program was reviewed Jan. 2006 (Peer Review)*
*- Peer Review Team will return June 2006.*
*	*
*- Steve Chu sends message to Lab Staff (Berkeley Today June 9**th**)*
**NSD** - All group leaders are being asked to meet with their staff to
- discuss safety – Expectations and responsibilities; NSD Safety Program
**Process (Line Management)**
- - James Symons meets with Program Heads
- - Program Heads meet with their Group Leaders
- - Group Leaders meet with their Groups
-  A selection of slides is included to provide background for discussion

## Memo From the Lab Director (June 9th 2006)Re: Safety – Peer Review and What You Should Do

*“**Everyone at Berkeley Lab is responsible for helping create and maintain a safe environment. This includes employees, guests, PIs, faculty, post-docs, students, and contractors.”*
_**Where we are now:**_ In January 2006, in response to a number of near-misses and worrisome incidents, a safety peer review team was invited to the Lab, where they met with a wide variety of people from senior Lab leadership to students. The Peer Review identified a number of areas where we could improve to ensure the safety of each Lab employee and guest. Since then, Howard Hatayama, Acting Director of EH&S, his staff, and other Lab employees have been working on a Corrective Action Plan. We are now ready to jump-start the plan.
_**The Key Finding:**_ The crucial weakness identified by the Peer Review was **communication**. Supervisors and PIs were reportedly not as effective as they needed to be in communicating to staff that we all must “walk the walk,” not just “talk the talk.”

## Memo From the Lab Director (June 9th 2006)Re: Safety – Peer Review and What You Should Do

_**Supervisors and PI’s:**_ What should I, as the PI or supervisor, now be doing?
- First, have you **talked to each member of your staff**, including post-docs, graduate students, and undergraduates, about your expectations from them regarding safety? Have you made your workplace an open environment where everyone feels free to raise safety concerns?
**Training is important** —have you discussed with them their particular training needs and made sure they have received the proper training before starting work? Are you regularly looking around the laboratory and office space under your control and taking action to ensure a tidy and safe workplace?
- Most importantly, have you thought about how to manage your project’s schedule so that your employees remain safe? One concern the Peer Review team heard was that employees sometimes hesitated to raise a safety concern because the work schedule might slip—that’s both wrong and ultimately self-defeating.
***          ******- NSD is doing it right – we are reporting and this is how it should be ...***

## Memo From the Lab Director (June 9th 2006)Re: Safety – Peer Review and What You Should Do

_**Individuals:**_ What should I, as an individual, now be doing?
- The Lab’s **Integrated Safety Management** plan (ISM) lays it out:
- 1) Plan what you're going to do;
- 2) Determine the hazards and impacts;
- 3) Take precautionary measures;
- 4) Do the work within the precautions;
- 5) Change the precautions or the work if needed to be safer.
**Ask yourself: **
- Have I had the proper training to do the tasks assigned to me?
- Before I start, do I know what can go wrong?
- Do I know how to “stop work” if I see an unsafe condition?
- If you’re not sure of the answer to any of these questions, *stop, contact your supervisor, and get help*.
- Finally, are you looking out for the safety of others?

## Nuclear Science Division EHS Organization

**Larry Phair (chair),** LE (x7958)
- Daniela Leitner, OPs, SRC rep
- Jim Thomas, RNC
- Dennis Collins, LE + Ops
- Brian Fujikawa, INPA/Neutrino
- Ralf Sudowe, Chemistry
- Jorgen Randrup, Theory
- Linnea Wahl (EHS)
_**88 Safety Committee**__** **_
**Dennis Collins (Chair)**
- + 88-Inch group leaders

**Nuclear Science Division EHS Organization**

**Safety Coordinator: Paul Fallon (x7018)**
- Assistant: Frank Rosado (x7368)
**ES&H Liaison:**** Linnea Wahl (x7623)**

**Scientific Programs**

**How it works ...**
-  **Integrated Safety Management** (ISM) **Plan** - describes the divisions EHS program (revised annually)*** ***
-  **Line Management** Responsibility

- _NSD Line Management_

***- know your line management***
***- who is your direct supervisor***

## NSD Integrated Safety Management Plan

**Please Read it!**
- The **Integrated Safety Management Plan** (ISM) describes the Division’s
- program and commitment to integrating safety awareness into all levels of the
- Division’s activities.
- The plan covers **all** Nuclear Science Division **employees and guests**,
- including  students, regardless of work location. Work at the U.C. campus will
- conform to the LBL-UC Partnership agreement.
- ISM Plan available on the NSD EHS web page –
- http://www.lbl.gov/nsd/assets/docs/EHSDocuments/NS_ISM_plan_07.pdf
**Note: PUB3000 is the Laboratories Safety Document **

**Notes:**
Responsibility and Accountability 

## “Space” and “People”

- Safety involves both the **Space** we work in and the **People** who work in it
- A question often asked involves ***Lab-Space-PI*** vs. ***Supervisor*** responsibility
**SPACE : **All NSD work areas have a designated person who is responsible for
- ensuring a safe physical space.
- - For office space it is the Group/Project leader
- - For Laboratory space we have a designated **Lab-space PI** (see division list)
**TRAINING**: All NSD staff (employees _and guests_) are expected to receive the
- necessary **training** and this **is** **the responsibility of the Supervisor**.
- If an employee/guest is to work in a Lab it is the **supervisors responsibility** to
- make sure that the employee/guest has all the necessary training. The supervisor
- should be aware of hazards in that Lab and provide any needed additional (OJT)
- training. The supervisor should be familiar with the state of the lab and know
- where they are sending their employees.

**Notes:**
Responsibility and Accountability 

## Lab Safety Responsibility

- All NSD Laboratory Space has a **Lab-space PI** who is responsible and
- accountable for EH&S issues in their lab-space. There is _One Name_ per Lab.
**Lab-space PIs conduct regular inspections** of their labs - Where there are
- multiple users/group the designated _lab-space PI_ is responsible for inspections
- and coordinating any identified corrective actions.
- All **Lab-space users** are expected to know who the **Lab-space PI** is, and to
- inform/discuss with the designated lab-space PI any new work and/or changes
- in work-scope in that Lab.
- Laboratory entrances should have signs identifying the name and contact
- information of the responsible person (Lead PI).
- A current list of Division Lab-space and Lab-space PIs is on the web
-  http://www.lbl.gov/nsd/overview/safetylabspace.htm
***	******	******(NSD Lab spaces were inspected in Jan 2006)  ***

## Supervisor Responsibility

**Supervisors are Responsible for their Employee/Guest Training!**
*- Discuss the JHQ and training with your employees*
*- Periodically check the training database for your employees.*
*- Document any On-the-Job-Training (OJT)*
**Required Training Identified by -**
- 1) Completed Job Hazard Questionnaire (JHQ)
- 2) Special group needs (eg 88-users, outside experimenters)
- 3) Supervisor’s knowledge of hazards (On-the-Job-Training)
- Employees and guest that are at the lab more than 90 days during their
- appointment period must complete a JHQ
- All eligible employees and guests must complete a JHQ within 30 days

##  All Our Responsibility – Stop Unsafe Work !

**Stop Work Policy **
- All Lab employees, contractors, guests are responsible for stopping work activities that are considered to be an imminent danger. An “_imminent danger_” is defined as any condition or behavior that could reasonably be expected to cause death or serious injury, or environmental harm.
**What to do ..**
- Alert the affected person(s) engaged in the unsafe work creating an imminent-danger condition and request that the work be stopped.
- Call **x6999** to report the incident. An EH&S staff will investigate.
- Notify the immediate supervisor and/or responsible division/department manager.
**Note:** When in doubt about a safety condition, contact your supervisor.
- Refer to "Stopping Unsafe Work" in _[PUB 3000](http://www.lbl.gov/ehs/pub3000/CH01.html#_Toc407015329)_ for more information.

## Where to look, What to know 

- PUB 3000 This is our Labs Health and Safety Manual. It is available online at
- http://www.lbl.gov/ehs/pub3000/
- LBNL’s EHS Web Site - http://www.lbl.gov/ehs/
- NSD’s EHS web Site - http://www.lbl.gov/nsd/overview/safety.html
- AHD’s – Know what they are? Do you have any in your group/project?
- https://ehswprod.lbl.gov/AHD/login.aspx
- Project Specific Protocols – Do you have any? do you know where are?
- Material Safety Data Sheets – what are they, where do you get them?
- http://www.lbl.gov/ehs/chsp/html/msds.shtml
- Is your training up to date? – check !
- https://ehswprod.lbl.gov/EHSTraining/Jhq/EHSLogin.asp
- 		 Reports  View Training Profile