# Presentation: 837143

## Green Purchasing in the        United States Postal Service

**PRESENTED BY RONALD ROBBINS, CHAIRPERSON **
**USPS SAFETY AND ENVIRONMENTAL SUPPLY MANAGEMENT TASK FORCE**

**2008 Federal Environmental Symposium Bethesda, MD                                               June 3, 2008 **

**Green Purchasing in the        United States Postal Service**

## 1/4 TON (JEEPS)	   29,723
1/2 TON (LLVS)		145, 085
1 TON			     1,750
 2 & 2 1/2 TON		     6,525
5, 7 & 9 TON		     2,683
TRUCK TRACTORS	     1,766
SPOTTER TRACTORS	        406
TRAILERS		     4,844
ADMIN/MISC. VEHICLES	      9,429
LEASED VEHICLES	      5,470

TOTAL			   207,681

**1/2 TON (LLVS)****	****	****145, 085**
**1 TON****	****	****	****     1,750**
** ****2 & 2 1/2 TON****	****	****     6,525**
**5, 7 & 9 TON****	****	****     2,683**
**TRUCK TRACTORS****	****     1,766**
**SPOTTER TRACTORS****	****        406**
**TRAILERS****	****	****     4,844**
**ADMIN/MISC. VEHICLES****	****      9,429**
**LEASED VEHICLES****	****      5,470**
**TOTAL****	****	****	****   207,681**

***Approximately 50% of all Postal Owned Vehicles in the World***

**  ****9 AREAS **
**  ****90 DISTRICTS**
**  ****36,000 FACILITIES**
**  ****700,000 EMPLOYEES**
**  ****380 VMFs**
**  ****207,000 VEHICLES +**
**  ****148,000,000 DELIVERIES/DAY**
**  ****$70 BILLION BUDGET **

**USPS OVERVIEW**

-  Fleet

## U.S. Postal Service Areas

**U.S. Postal Service Areas**

**By Customer Service Districts**

**Western**

**Great Lakes**

**Northeast**

**New York Metro**

**Capital Metro**

**Eastern**

**Southeast**

**Southwest**

**Pacific**

## Background on USPS Green Purchasing

**Pollution Prevention Guide  **
**USPS Handbook AS 552, August 1996**

**Established 1****st**** Green Purchasing  Policies in Section 3 of handbook (aka Affirmative Procurement) **
** ****defined Environmentally Preferable as...**
**Products which do not contain any of the USPS 17 targeted chemicals (aka USEPA 33/50 program)**
**Products with no ozone depleting substances (ODSs)**
**Products that contain increased percentage of recycled content and that are readily recyclable**

## Background on USPS Green Purchasing 

**Pollution Prevention Guide  **
**USPS Handbook AS 552, August 1996**

**Resources for Identifying and Purchasing Green Products included:**
**USPS P2 Technical Reference Manual**
**Material Safety Data Sheets**
**General Services Administration**
**Defense Supply Center, Richmond**

## Recent Developments

**Feb. 2007 -  Established a national Safety and Environmental Supply Management (SESM) Task Force**
** **
**April 2007 – Established a Green Purchasing Workgroup as part of the SESM Task Force**
**Green Purchasing Workgroup consisted of several staff from Supply Management  and Environmental **
**Primary objective of workgroup was to integrate current P2 and Green Purchasing policies into to one USPS Green Purchasing Plan (GPP).    GPP completed Dec. 31, 2007 **

## Recent Developments (continued)

**December 2007 – Supply Management establishes a national Green Purchasing Team lead by Karen Kallipolites of SM**
**Green Purchasing Workgroup sunset and baton passed to Green Purchasing Team (GPT)**
**GPT comprised of 22 cross-functional  members representing Supply Management, Facilities, Environmental, Energy and Suppliers**
**Integrated Green Purchasing Plan concepts into Commodity Sourcing Strategic Guidelines for Green Business Practices**

## Green Purchasing Program Overview

**Overview of Policy and Business Drivers**
**To clarify what the Postal Service has defined as “Green” **
**To identify ways to locate Green Products with current resources**
**Provide an Overview of the GPP Implementation Strategies**
** ****Green Product Fact Sheets**
** ****eBuy and OmniMall**
** ****Statements of Work**
** ****Contract Clauses**
** ****Annual Reporting**
**Development of a Green Supplier/Service Provider Recognition Program**
**Annual GPP and Program Review**
**Additional Sources of Information**

**Green Purchasing Program Overview**

## Postal Policies 

**Postal Policies **
-   Integrated Waste Management MI, EL-890-2007-5
-   Facility Energy Management Program MI, AS-510-	2004-13
-   Handbook AS-552, Pollution Prevention Guide
-   Maintenance Management Orders and Fleet 	Maintenance Bulletins
-   USPS Electronics Stewardship Plan
-   USPS Chemical Management Plan

## What is in the Green Purchasing Plan ?

**What is in the ****Green Purchasing Plan**** ?**
**Section 1 – Introduction/Background**
**	****Explanation of Green Purchasing Philosophy, Postal Policy and Business Drivers **
**Buying ****Green****                                 Selling ****Green**
**                         **
**	****	****	****	**
**	****	****	****	**
**	****	****	****	****      ****Being ****Green**

- GPP Orientation Training

**  ****Sustainability**

## = 6 General Categories

**   ****Section 2 – How are Environmentally Preferable Products Identified**
**= 6 ****General Categories**

**  ****Sustainability**

## Environmentally Preferred Criteria No. 1

**Environmentally Preferred Criteria No. 1**
- Free of USPS Targeted & USEPA Priority Chemicals

## Environmentally Preferred Criteria No. 1

**Environmentally Preferred Criteria No. 1**
- USPS Targeted/USEPA Priority Chemical
**Organic Compounds**
- _[1,2,4-Trichlorobenzene](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/trichlbe.pdf)__ _
- _[1,2,4,5-Tetrachlorobenzene ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/tetchlben.pdf)_
- _[2,4,5-Trichlorophenol ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/trichlph.pdf)__ _
- _[4-Bromophenyl phenyl ether ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/bromophe.pdf)_
- _[Acenaphthene](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/acnphthe.pdf)_
- _[Acenaphthylene ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/acnphthy.pdf)_
- _[Anthracene ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/anthrace.pdf)_
- _[Benzo(g,h,i)perylene](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/benzoper.pdf)_
- _[Dibenzofuran ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/dibenzof.pdf)_
- _[Dioxins/Furans ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/dioxfura.pdf)_
- _[Endosulfan, ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/endoalfa.pdf)__[alp](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/endoalfa.pdf)__ha and beta_

## Environmentally Preferred Criteria No. 1

**Environmentally Preferred Criteria No. 1**
- 	USPS Targeted/USEPA Priority Chemical
- _[Fluorene ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/flourene.pdf)_
- _[Heptachlor ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/hepchl.pdf)_
- _[Heptachlor epoxide ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/hepchlep.pdf)_
- _[Hexachlorobenzene ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/hexchlbe.pdf)_
- _[Hexachlorobutadiene ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/hexchlbu.pdf)_
- _[Hexachlorocyclohexane, gamma](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/hexagama.pdf)_
- _[Hexachloroethane ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/hexchlet.pdf)_
- _[Methoxychlor ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/methoxch.pdf)_
- _[Naphthalene ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/napthal.pdf)_
- _[PAH Group ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/pahs.pdf)_
- _[Pendimethalin ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/pendmeth.pdf)_
- _[Pentachlorobenzene](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/pentchlb.pdf)_

## Environmentally Preferred Criteria No. 1 

**Environmentally Preferred Criteria No. 1 **
- 	USPS Targeted/USEPA Priority Chemical
- _[Pentachloronitrobenzene](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/pnitrobe.pdf)_
- _[Pentachlorophenol ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/pentchlp.pdf)_
- _[Phenanthrene ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/phenanth.pdf)_
- _[Polychlorinated Biphenyls (PCBs)](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/pcb-fs.pdf)_
- _[Pyrene](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/pyrene.pdf)_
- _[Trifluralin ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/triflur.pdf)_
** **
**    ****Metals and Metal Compounds**
**	****	**_[Cadmium ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/cadmium.pdf)_
- 		_[Lead ](http://www.epa.gov/epaoswer/hazwaste/minimize/factshts/lead.pdf)_
- 		_[Mercury](http://epa.gov/mercury/about.htm)_

## Environmentally Preferred Criteria Nos. 2-4

**Environmentally Preferred Criteria Nos. 2-4**
-   Recycled Content w/Post Consumer Content
-   Eco-Labeling -  i.e. Green Seal
- 			EcoLogo
-   Renewable Resources – Bio-based products
- 					      Renewable Energy

**CPG/RMAN**

## Recycled Content w/Post Consumer Content

**Table 1 - CPG Categories and Designated Items**

| Paper and Paper Products 
Vehicular Products
Engine Coolants
Rebuilt Vehicular Parts
Re-refined Lubricating Oils
Retread Tires
Construction Products
Building Insulation Products
Carpet Cushion
Cement and Concrete Containing Coal Fly Ash, Ground Granulated Blast Furnace Slag, Cenospheres, or Silica Fume
Consolidated and Reprocessed Latex Paint
Floor Tiles
Flowable Fill
Laminated Paperboard
Modular Threshold Ramps
Nonpressure Pipe
Patio Blocks
Polyester Carpet
Railroad Grade Crossing Surfaces
Roofing Materials
Shower and Restroom Dividers and Partitions
Structural Fiberboard
Transportation Products
Channelizers
Delineators
Flexible Delineators
Parking Stops
Traffic Barricades
Traffic Cones
Park and Recreation Products
Park Benches and Picnic Tables
Plastic Fencing | Playground Equipment
Playground Surfaces
Running Tracks
Landscaping Products
Fertilizer made from Recovered Materials
Garden and Soaker Hoses
Hydraulic Mulch
Lawn and Garden Edging
Plastic Lumber Landscaping Timbers & Posts
Recovered Organic Materials Compost
Non-paper Office Products
Binders 
Office Furniture
Office Recycling Containers
Office Waste Receptacles
Plastic Binders
Plastic Clipboards
Plastic File Folders
Plastic Clip Portfolios
Plastic Presentation Folders
Plastic Desktop Accessories
Plastic Envelopes
Plastic Trash Bags
Printer Ribbons
Toner Cartridges
Miscellaneous Products
Awards and Plaques
Bike Racks
Blasting Grit
Industrial Drums
Manual-Grade Strapping
Mats
Pallets
Signage
Sorbents |
| --- | --- |

## Environmentally Preferred Criteria Nos. 5-6

**Environmentally Preferred Criteria Nos. 5-6**
-   5.  Energy and Water Efficient
-   Energy Star
-   EPEAT
-   NEMA Premium Efficient
-   WaterSense  (USEPA)
- 6.  Alternative Fuel Vehicles

- GPP Orientation Training

## Green Purchasing Plan

**Background (1996 – 2007)**
-   Past and current trend = USPS employee screens products for environmentally preferable (EP) attributes
-   Future trend = provide more information to USPS customers by having vendors pre-screen products and identifying EP attributes in catalogs

## Section 3 - Roles and Responsibilities

**Section 3 - Roles and Responsibilities**
**Postal**
**Requestors**** – responsible for awareness of Green Purchasing policies and should make every effort to purchase products and services that have been identified as Environmentally Preferable (i.e. using coded attributes as an indicator).**
**Buyers (i.e. COs and CORs)**** – responsible for establishing contracts that support the national Green Purchasing Program.   Work with suppliers and vendors to identify and label products and services that are Environmentally Preferable per the criteria established in this plan.   Ensure that suppliers and vendors report annually on each of the Environmentally Preferable criteria specified**
**Sellers –**** to communicate with Postal Service customers about the green services and products available from the Postal Service.  To identify and obtain independent certification of the mail products provided to customers (i.e. Cradle to Cradle Certified****TM ****from MBDC).  *****Note:  over 15,000 MTCO2E emissions avoided annually  for current Cradle to Cradle certified priority mail boxes.***** **
**Suppliers and Service Providers**
**       ****Not Included in Main Text of GPP –**** roles and responsibilities to be **
**       ****incorporated into contract specifications **

## Section 4. – Goals and Objectives

**Section 4. – Goals and Objectives**
**Baseline 2007 environmentally preferable purchasing data from national supply contracts**
**Identify and develop ways to better communicate the environmental preferability of products using vendor/supplier catalogs**
**Establish a Green Supplier/Service Provider Recognition Program**
**Integrate Green Purchasing requirements into new national Supply Management contracts and contract renewals**
**Incorporate environmental performance into annual contract review process**
**Inform USPS customers about available Green Purchasing tools for identifying environmentally preferable products and services. **

## Section 5 - Implementation Strategies

**Section 5 - Implementation Strategies**
**  ****Green Product Fact Sheets (Postal Intranet Website)**
**  ****Green Product Identification (eBuy, OmniMall or   **
**       ****Vendor Catalogs)**
**  ****Statements of Work **
**  ****Contract Clauses **
**  ****Reporting (use of standard template)**

## Green Product Fact Sheets

- _Green Product Fact Sheets_
-  Help facilities identify available environmentally preferable products
-  Provides guidance on   purchase and use
-  Identify products that are “environmentally preferable.”

## Current List of Green Product Fact Sheets

| Table 2 - Available Postal Service Green Product Fact Sheets  |
| --- |
| Adhesive and Sealants |
| Antifreeze |
| Battery Cleaners |
| Body Fillers |
| Brake Cleaners |
| Carburetor Cleaners |
| Circuit Board and Electrical Contact Cleaners |
| Custodial Products |
| Degreasers and Industrial Cleaners |
| De-inking Cleaners |
| Engine Oils and Fluids |
| Insect Control |
| Lead Free Wheel Weights |
| Mercury Containing Lamps |
| Penetrating Lubricants |
| Paint Strippers and Thinners |
| Paints and Primers |
| Recycled Content Products |
| Refrigerants (Vehicles and Building) |
| Vehicle Wash Cleaners and Windshield Washer Fluid |

## Section 6 – Recognition  (In Process)

**Section 6 – Recognition  (In Process)**
**Green Eagle Supplier of Year Award**
**While specific recognition criteria for a Supplier Green Eagle Awards Program are an objective for FY 08, some examples of possible award criteria are as follows:**
** ****Best supplier able to provide greatest number or highest percentage of Green Products as defined in the Postal service Green Purchasing Plan;**
** ****Best supplier able to delineate/identify/present Green Products in purchasing catalogs in the most user friendly manner;**
** ****Best supplier able to provide accurate Green Purchasing data in the Postal Service Annual Data Call report (e.g. cost savings, total costs and quantities purchased); and**
** ****Supplier with best program in place to reduce unnecessary packaging.**

## Section 6 – Recognition  (In Process)

**Section 6 – Recognition  (In Process)**
**Green Eagle Service Provider of the Year Award**
**Some examples of specific recognition criteria for a Service Provider **
**Green Eagle Awards Program are as follows:**
** ****Service Provider with best company Pollution Prevention (P2) Plan;**
** ****Service Provider with greatest P2 Accomplishments over the past reporting year;**
** ****Service provider with greatest number or best Green Purchasing alternatives made available for use on Postal Service projects; and**
** ****Done most for Postal Service to foster Pollution Prevention and Green Purchasing in past reporting year.  **
*For both of these awards categories more work will be done in FY2008 to determine the best way to manage a Green Eagle Awards Program.*

## Section 7 -  Annual Review

**Section 7 -  Annual Review**
**	****	****-  ****Review annually and Update Plan as needed**
**	****	****-  ****Review annually and Update Implementation **
**	****	****    ****Tools as needed**

## Section 8 - Contacts and Resources

**Section 8 - Contacts and Resources**

- GPP Orientation Training

- eBuy, at _[http://ebuy/jsp/co/Login.jsp](http://ebuy/jsp/co/Login.jsp)_
- Environmental Web Site at _http://safetytoolkit.Postal Service.gov/resources/resources.aspx_
- Supply Management Website at _http://blue.Postal Service.gov/purchase/_
- USEPA Comprehensive Procurements Guidelines at _[http://www.epa.gov/epaoswer/non-hw/procure/index.htm](http://www.epa.gov/epaoswer/non-hw/procure/index.htm)_** **
- Department of Agriculture’s _[Biobased Products Guidance ](http://www.biobased.oce.usda.gov/fb4p/PurchasingBiobased.aspx)_
- Department of Agriculture’s _[Biobased Products Catalog](http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx)_
- _[Defense Logistics Agency’s Green Procurement Program ](http://www.fedcenter.gov/Bookmarks/index.cfm?id=519&pge_prg_id=21111&pge_id=1820)_
- _[Electronic Products Environmental Assessment Tool](http://www.epeat.net/)__ (EPEAT)_
- _[EPA’ Comprehensive Procurement Guidelines Program](http://www.epa.gov/cpg)__  _
- _[EPA’s Comprehensive Procurement Guidelines (CPG) Supplier Database ](http://www.fedcenter.gov/_kd/go.cfm?destination=ShowItem&Item_ID=307)_
- _[EPA’s ENERGYSTAR® Program](http://www.energystar.gov/index.cfm?c=fed_agencies.fed_ag_index)__ _
- _[EPA’s Environmentally Preferable Purchasing Program](http://www.epa.gov/opptintr/epp/)__  _
- _[EPA’s FedCenter Website](http://www.fedcenter.gov/)_
- _[EPA’s Green Power Partnership](http://epa.gov/greenpower)__ _
- _[EPA's Significant New Alternatives Policy Program (SNAP)](http://www.epa.gov/ozone/snap/lists/index.html)_
- _[EPA's Water Use Efficiency Program WaterSenseSM](http://www.epa.gov/owm/water-efficiency/index.htm)_
- _[FEMP Energy-efficient Product Recommendations](http://www1.eere.energy.gov/femp/procurement/index.html)__ _
- _[Green Purchasing Compliance Monitoring](http://www.fedcenter.gov/_kd/go.cfm?destination=ShowItem&Item_ID=6719)_
- _[Green Seal](http://www.greenseal.org/)_
- _[GSA Advantage!® ](https://www.gsaadvantage.gov/)_
- _[Javits Wagner O'Day](http://www.jwod.com/)__ __[Integrating Green Purchasing Into Your Environmental Management System ](http://www.epa.gov/epp/pubs/grn-pur/green-pur-ems.htm)_
- _[National Industries for the Blind ](http://www.nib.org/)_
- _[Office of the Federal Environmental Executive ](http://www.ofee.gov/)__ _

## Appendices

**Appendices**
**	****A - USPS Targeted/EPA Priority Chemicals**
**	****B – List of National Contracts Subject to Annual Data **
**	****	****Call**
**	****C – Standard Report Format for Annual Data Call**
**	****D – Draft Green Purchasing Contract Specifications **
**	****	****(Supply Contracts and Service Contracts)****  **

## List of Postal Service Contracting Offices Subject to Green Purchasing Plan and Annual RCRA Data Call

**List of Postal Service Contracting Offices Subject to Green Purchasing Plan **
**and Annual RCRA Data Call**

| Category Management Team (CMT) -Websites | Category Management Center (CMC) -Email Addresses |
| --- | --- |
| Snow Removal | Western Services CMC |
| Landscape Maintenance | Western Services CMC |
| Hospitality Services | Western Services CMC |
| Technical Training Services | Western Services CMC |
| Food Services | Eastern Services CMC |
| Trash Removal/Recycling | Eastern Services CMC |
| Building Maintenance | Eastern Services CMC |
| Office Supplies & Equipment | Office Products & Utilities |
| Utilities | Office Products & Utilities |
| Computer Hardware & Software | Information Technology |
| IT | Information Technology |
| Delivery Services Equipment | Delivery, Industrial Equipment and Telecommunications |
| Telecommunications | Delivery, Industrial Equipment and Telecommunications |
| Industrial Equipment | Delivery, Industrial Equipment and Telecommunications |
| Vehicle Parts & Maintenance Services | Vehicles |
| Vehicle Purchasing & Leasing | Vehicles |
| Creative & Communications Services | Professional, Printing, & Creative Services |

## List of Postal Service Contracting Offices Subject to Green Purchasing Plan and Annual RCRA Data Call

**List of Postal Service Contracting Offices Subject to Green Purchasing Plan **
**and Annual RCRA Data Call**

| Creative & Communications Services | Professional, Printing, & Creative Services |
| --- | --- |
| Professional Services(excluding IT Services) | Professional, Printing, & Creative Services |
| Commercial Printing | Professional, Printing, & Creative Services |
| Stamp Printing | Professional, Printing, & Creative Services |
| Packaging & Containers | Professional, Printing, & Creative Services |
| Temporary Services | Travel, Retail, & Temporary Services |
| Travel & Conferencing | Travel, Retail, & Temporary Services |
| Retail Products & Services | Travel, Retail, & Temporary Services |
| Services Facilitation | Travel, Retail, & Temporary Services |
| Cleaning Services | Western Services CMC |
| MRO | Environmental & MRO |
| Environmental Services | Environmental & MRO |
| Automation Equipment, Services, & R&D | Automation |
| Material Handling Equipment, Services, & R&D | Material Handling |
| Mail Transportation Equipment | MTE & Spare Parts |
| Automation Spare Parts | MTE & Spare Parts |
| Facility Construction, R&A | Facilities |
| Facility Equipment & Signage | Facilities |
| Facility Purchasing Facilitation | Facilities |
| Air & International Mail Transportation | Air Transportation |
| Surface Mail Transportation | Surface Transportation |
| Asset Management | Transportation |

| Category Management Team (CMT) -Websites | Category Management Center (CMC) -Email Addresses |
| --- | --- |

## Implementation Initiatives Underway

**Implementation Initiatives Underway**
**Green Purchasing Team  -   4 Project Teams**** **
**1) Benchmarking/Baseline/Gaps (including Supplier Performance Award criteria and Supply Chain Relationship Management System)**
**	****	****	****	**** **
**2) Commodity Sourcing Strategy Plan *****- i******n process of collecting Green CSSP Plans from Commodity Management Centers nationwide for 108 commodities***
**3) Policy/Process/Communications**
**4) Modeling (building matrix) ****– *****evaluating green supply***** *****chain of competitors and other federal agencies***

## WHAT’S NEW

**WHAT’S NEW**
**USPS Sustainability Website **
**	****	****www.usps.com/green**
**New Position - Vice President of Sustainability**