# Presentation: 125924

## WELCOME!

Final Day of the 2007
National Rollout
Mentoring Kickoff
			Audio:712-580-0100
			access code:  1064096#

**WELCOME!**
**Final Day of the 2007**
**National Rollout**
**Mentoring Kickoff**
**	****	****	****Audio:**712-580-0100
- 			access code:  1064096#

## “Example is not the main thing in influencing others,    it is the only thing.”Albert Schweitzer

**“****Example is not the main thing in influencing others,   **** it is the only thing.”**Albert Schweitzer

## Guidelines for Constructive Feedback

- Don’t wait too long. Needs to occur in real time
- Be direct
- Use specific
-     behavioral examples
- Be sincere
- Explain impact of behavior

## 
REVIEWING THE PAPERWORK

Mentoring Worksheets
Get Acquainted
Partnership Agreement
Development Plan & Goal Setting

- REVIEWING THE PAPERWORK
**Mentoring Worksheets**
**Get Acquainted**
**Partnership Agreement**
**Development Plan & Goal Setting**

## First Meeting 

- First Meeting

**Partnership Agreement **
**Expectations**
**Meeting times**
**Number of meetings per month**
**Location/ Methods**
**Parameters for confidentiality**
**Development Plan (Mentoree’s specific  developmental objectives)**

## Review of theFive Essentials

- Review of theFive Essentials

- Trust And Respect
- Open Communication
- Realistic Expectations
- Giving It The Time
- Staying Committed

## 
Making the Supervisory Connection (Post Training Assignment)
Mentorees
Within the next two weeks schedule a meeting with your supervisor to discuss:
Overview of USGS Mentor Program
Your goals for the program (Development Plan)
Mentor’s background and experience
Mentors
Follow up with your mentoree and inquire about the meeting
Meet with your own supervisor

- Making the Supervisory Connection (Post Training Assignment)
**Mentorees**
**Within the next two weeks schedule a meeting with your supervisor to discuss:**
**Overview of USGS Mentor Program**
**Your goals for the program (Development Plan)**
**Mentor’s background and experience**
**Mentors**
**Follow up with your mentoree and inquire about the meeting**
**Meet with your own supervisor**

## MENTORING TIPS

## There is no such thing as a self-made man.  We are made up of thousands of others.  Everyone who has ever done a kind deed for us, or spoken one word of encouragement to us, has entered into the makeup of our character and thought, as well as our success.
				George Matthew Adams

- 				*George Matthew Adams*

## Reflect on the Objectives of Your Partnership 

- Reflect on the Objectives of Your Partnership

**Your goal statement should be “S.M.A.R.T”**
**	****	****S****pecific (Strategic)**
**	****	****M****easurable**
**	****	****A****ttainable**
**	****	****R****ealistic**
**	****	****T****ime bound**
**"**

## 7 Strategies for Highly Effective Coaching and Mentoring

- Balance the Beam
- Purposeful Preparation
- Create the Space
- Be the Guide, Not the Traveler
- Use Empathetic Exploration
- Say What You Mean and Mean What You Say
- Trust the Process

## Balance the Beam

- Maintaining personal balance between Mentor and Mentoree
- Assess the Process
- Every 2 months or 4 meetings, do an indepth assessment of how the Mentoring process is working

## Balance the Beam

- Use “Contracting” as a vehicle to set boundaries
- How often, where, and when to meet
- Length of meetings
- Context of Meeting (phone, in-person, email)
- Willing to mutually review the contract
- Identify Goals

## Balance the Beam

- Use Ground Rules
- Sample Ground Rules
- Honest and direct with each other
- Feedback is expected
- Maintain and respect confidentiality
- Start and end on time
- Stay focused (turn off all electronic devices)
- Provide 24 hour notice if need to reschedule or “heads up” if new topic is to be discussed
- Always do a brief check-in at the end of each meeting

## Purposeful Preparation

- Take the time to be prepared for the Mentoring meeting
- Demonstrates you are involved with the process and care
- Gives you a strategy to follow in the meeting
- Identify questions you should be asking to move the partnership along
- Identify what questions you might be asked
- What kind of assignments might the Mentor give to the Mentoree
- What background material can you give

## Purposeful Preparation

- Ways to Stay Prepared
- Ask for updated information or expectations prior to meeting
- Keep brief notes on each meeting which indicate
- Topic(s) covered
- Next steps to take
- What you can explore in the next sessions
- Schedule an extra 10 minutes prior to the next meeting to review your notes

## Create the Space

- All about creating an atmosphere that lets the partner know you are inviting him/her into your world
- Suggestions to manage your mental space
- Take 10 minutes prior to the meeting to
- Let go of thoughts not related to the meeting
- Review notes from last meeting
- Re-connect with the mentoring process
- Recapture what your expectations are for this meeting

## Create the Space

- Suggestions to Manage Your Emotional Space
- Check your mood
- If you need to adjust, use quick relaxation techniques
- Visualize a pleasant experience, while breathing slow and deep for 20 seconds
- Suggestions to Manage Your Physical Space
- Consider such items as:
- Sufficient space for both to sit comfortably
- Clear sight between the two of you
- All electronic devices are turned off
- Arranged for no interruptions
- Best space for the meeting

## Be the Guide, Not the Traveler

- Focus on Giving understanding, wisdom
- Avoid deciding, telling or doing for the mentoree
- Be a Neutral Facilitator
- Focus on helping the Mentoree find his/her path
- Allow for the lessons that come from exploration and discovery
- Manage the mentoring process, not the mentoree
- Present Options and Choices
- Without judgment
- Without indicating a “right” choice
- Be accountable for the Mentoring process, not for the actions of the mentoree

## Empathetic Exploration

- Be empathetic to let the other know you are on their side
- You are asking to help not hinder
- Empathy or caring is 90% communicated by non-verbal behaviors
- Tone, speed and volume of voice
- Eye contact/facial expression
- Congruency of body position
- Address sudden mood changes

## Empathetic Exploration

- To move the conversation forward...
- Requires empathy with Exploration
- For effective exploration strategies, use effective communication skills
- Clarification, Paraphrasing, Summarizing, Probing,
- Probing, Reframing, Comparing/Assessing
- Feedback Giving, Priority Setting, Drawing Conclusions

## Say What You Mean and Mean What You Say

- You are asking the Mentoree to make changes, take risks...
- Trust is earned by actions
- Follow the Ground Rules
- Be prepared for the Mentoring Meetings
- Be focused
- Be supportive
- Follow the advice you give in your own work life

## Trust the ProcessFor the Mentor/Mentoree

- IDENTIFYING WHAT IT TAKES FOR SUCCESS
- Vision + Capabilities + Incentives + Resources + Action Plan = Success
-           +  Capabilities + Incentives + Resources + Action Plan = Confusion
- Vision +                     + Incentives + Resources + Action Plan = Anxiety
- Vision + Capabilities +                  + Resources + Action Plan = Resistance
- Vision + Capabilities + Incentives +                   + Action Plan = Frustration
- Vision + Capabilities + Incentives + Resources +                    = False Starts
- 			Adapted from Dr. Mary Lippet, Enterprise Management, Ltd.

## First Meeting Synthesis

**What was easy?**
**What was challenging?**
**What made this a good start?**
**What questions or concerns do you still have?**

## The “No Harm, No Foul” Clause

-  	If you get to a place where you feel you’ve done your best to make your mentoring partnership work and things are just not “clicking,” you are free to step away with no negative consequences.

**Notes:**
No harm no foul idea. Make sure they pick up the phone and let Kim know your decision.

## 
“One of the joys of life is that
you cannot help another person
without helping yourself at the same time.”

			                Ralph Waldo Emerson

**“****One of the joys of life is that**
**you cannot help another person**
**without helping yourself at the same time.”**
- 			                Ralph Waldo Emerson

**Notes:**
Talisa’s final comments

Alan’s final comments.

Sign up for Mentoring Exchanges

Sign up for the Calling Card’s 

- The “Bottom Line”

**“****People seldom improve**
** ****when they have no other model but themselves to copy.”**
**Oliver Goldsmith**

**Notes:**

Alan’s final comments.

Sign up for Mentoring Exchanges

Sign up for the Calling Card’s