# Presentation: 738061

## Presented to the

**Executive Order 12958, As Amended**
** ****Navy Declassification Program**
**Presented to the**
**Public Interest Declassification Board**
**14 July 2006**
** ****Shelly Lopez-Potter**
**DON Declassification Program Manager**

## Missions and Responsibilities

**Missions and Responsibilities**

- Administer DON’s Executive Order (EO) 12958, as Amended
-    Automatic Declassification Program:
- Identify, Locate and Retrieve Records
- Conduct Declassification Reviews
- Meet 31 Dec 2006 Deadline for Textual Records Review
- Maintain Electronic Database of All Records Reviewed
- Ensure DON Compliance with Kyl-Lott Amendments
- Central Control of DON Referrals (Incoming/Outgoing)
- Prepare Annual Update to DON Declassification Plan
- Meet Future Review Deadlines
- As Records become 25 Years Old
- Re-Review of Exempted Records
- Plan for Referral (2009)
- Special Media (2011) Deadlines
- Represent DON on Interagency Working Groups

## Roles and Responsibilities

**Roles and Responsibilities**

- Chief of Naval Operations
- Chief of Naval Operations (N09N) – Special Assistant for Naval Investigative Matters and Security – is designated as the Senior Agency Official responsible for implementing the DON Declassification Program per EO 12958, As Amended
- CNO (N09N2) Assistant for Information and Personnel Security – is responsible for issuing DON policy for implementation of EO 12958, As Amended

## Roles and Responsibilities

- DON Declassification Program Manager – is responsible for overall management of the DON Declassification Program.  Designated Contract Officer’s Representative for DON Declassification  Contract

## DON Declassification Program Status

- 529.6M Pages Reviewed  as of 30 Jun 2006
- 430.6M Textual
-   97.4M Special Media
- Declassification Review Results  - See Chart
- 6.4M Pages Remaining to Complete by 31 Dec 2006

**Declassified**
**325.5M**

**Referred**
**35.1M**

- 62%

- 7%

**Declassification Review Results**

**15%**

**Exempt**
**82.5M**

**16%**

**Excluded**
**86.5M**

## Special Declassification Project Reviews

- Nazi/Japanese War Crimes
- POW/MIA records from Viet Nam
- USS Pueblo Files and Audiotapes
- USS Liberty Files
- Argentina Human Rights Violations
- Project SHAD
- Rockefeller Library Papers
- Ohio State University Admiral Byrd Papers

## DON Review Process

- Declassification reviews conducted at Naval Historical Center, Naval Sea Systems Command, NARA and regional archives and records centers: New York, Philadelphia, Atlanta, Seattle, San Bruno, Laguna Nigel
- Pass/Fail (no redactions)
- Page level review
- Review for declassification – not reviewed for public release
- All documents/folders not declassified are tabbed
- Disposition decisions made at document level
- Quality Control – 2 tier contractor review with a percentage checked by DON COR
- Decisions entered into DON Master Declassification DB

## DECLASSIFICATION REVIEW STAFFDeclassification reviews are conducted by trained/experienced DON civilians and contractor personnel utilizing appropriate DON Security Classification/Declassification GuidesSubject Matter ExpertsRecords Management PersonnelCommand Security Personnel

## Interagency Cooperation

- Support to Declassification Initiatives
- External Referral Working Group (ERWG)
- Classification Management Working Group
- ISOO’s Referral Standard Working Group
- NARA’s Interagency Referral Center (IRC)
- Presidential Libraries Records Remote Archive Capture (RAC) Program
- Equity Recognition Training
- ERWG
- Air Force Referral Standardization Lab
- Conferences
- Agency to Agency Meetings
- Centralized Database
- Document Declassification Support System (DDSS)

## Challenges

- Maintain appropriate level of funding, resources
- Referral processing:
-   -  No Referral Standards
- Quantity of referrals from other agencies
- Location(s) where referrals can be reviewed
- Finding all boxes required for review
- Lack of standards for reviewing Special Media
- Centralized database
- Unplanned “road blocks”