# Presentation: 721962

## Best Practices for Integrating EO Requirements into Your EMS

- Laura Winter & Marvin Howell,
- Analytical Services Inc.
-  8600 Snowden River Parkway, Suite 300
- Columbia, Md. 21045
- Tel. 240-418-0855 or 972-762-4665

- Email:  LWinter@asincorp.com & MHowellQMT@aol.com

## Best Practice

***A technique/activity/ method that has ***
***Proven Success in previous use.***
**Methods to Improve Team Meeting Effectiveness**
**Identify as Many Aspects as Feasible**
**Prioritize Aspects**
**Know Where You are Going**
**Identify Environmental Indicators**

## EO 13423-Best Practices– Can Address All Areas &  Elements

- Vehicles
- Petroleum Conservation
- Energy Efficiency
- Greenhouse Gases
- Renewable Power
- Building Performance
- Water Conservation
- Procurement
- Pollution Prevention
- Electronics Management
***Environmental Management Systems  ***

## EMS as an Umbrella

- EMS is not an “extra” environmental requirement, rather, it is a tool to manage the diverse environmental requirements
- EMS is not a document, it is a system

## Best Practice: Improve Meeting Effectiveness	

- Hold Regularly
- Keep and Distribute Minutes
- Follow up on Action Items & Old Business
- Assign Roles & Responsibilities for Team
- Include representatives from as many areas as possible (IT, Procurement, Facilities, Chief Counsel, etc.)

## Subcommittees

- For specialized topics, a small group from that topic area will be the most successful
- Subcommittee meetings follow the same practice as a full panel meeting, and must have a clearly defined purpose

## Best Practices:Identify & Prioritize Aspects

- Identify all aspects of the facility or organization
- Once identified, prioritize in order to focus attention
- Keep your system manageable!

## Prioritize Aspects

- Energy Management

- Electronics
- Stewardship

- Green
- Procurement

## Best Practice: Know Where You are Going

- Have a clear direction
- Establish goals, Set objectives, and Determine how to measure success
- Achievement of Goals and Objectives builds momentum

## Developing Goals	

- Goals are brief and long range
- Use Environmental Policy to develop goals relevant to your specific facilities

- Environmental
- Policy

- Goals

- Objectives
- &Targets

- Action Plans

- Environmental
- Measures

## Objectives

- Keep them manageable
- Assign a person responsible for each objective
- SMART
- Specific
- Measurable
- Actionable
- Relevant
- Time-framed

## Targets

- Set Targets that have high standards
- Be realistic, but stretch
- Monitor!

## Best Practice: Identify Environmental Indicators

- Indicates Performance
- Highlights Achievement
- Provides Early Warning of potential problem areas
- Shows progress and trends
- Facilitates communication
- Allows for Action if necessary

## Environmental Indicators

_**Environmental Condition**_
**Air Quality—Water  Quality**
_**Environmental Compliance**_
**Per Cent In Compliance (Audit)**
**CARs Response Time**
**Number of Spills or Emissions**
**Number Days without an Aspect Incidence**
**Pounds of Waste Generated**

_**Environmental Prevention**_
**Number of Items Going To Landfill**
**Per Cent Aspects Recycled**
**Number 0f PARs Implemented**
**KWH & KW Electricity Usage**
**Pollution Prevention*****  ***

## Example in Action

- Significant Aspect = Energy
- Goal = Conserve Resources
- Objective = Implement a 3-Phase Electricity Reduction Program

## Target 1

**Phase 1 **_**Reduce KW & KWH Usage**_**                   **
**	**** ****(Research, Energy Audits, Benchmark)**
- Establish Action Plan
- Get Top Management Commitment , Engagement, Support, and Communicating Targets
- Use Energy Star Energy Management Guide
- Outline Ways To Reduce and Encourage Buy-In
- Track, Monitor, and Make Results Visible

## Target 2

**Phase 2  **_**Improve Power Factor**_
- Deregulated States with Power Factor Adjustments When Power Factor is Below 95%
- Can be as Much as $600.00 a Month or More

## Target 3

**Phase 3  **_**Reduce Costs**_
- In Deregulated States and No Signed Agreement in Effect, Find a Lower Priced Electricity Delivery Company and Negotiate a Lower Price

## “Be Your Best” by Using Best Practices

- Use these best practices to jump-start your EMS
- Develop a process to identify other best practices to continually improve your environmental performance