# Presentation: 869157

## Basic Serials Cataloging Workshop

**© 2005 The Library of Congress**

**Trainers:**

## Workshop goals

**Participants will:**
** ****Identify serials and distinguish them from monographs and integrating resources**
**Create original serials cataloging records**
**Identify “appropriate” serial copy and needed edits**
**Become familiar with the MARC 21 tagging used for serials**
**Be introduced to the cataloging of electronic serials**

**Notes:**
Welcome to the SCCTP Basic Serials Cataloging Workshop!  This is a two-day course that will cover some of the basic principles associated with the creation of original cataloging records and the identification and editing of serials copy.

We’ll discuss what makes serials different, how they fit into the bigger picture of “continuing resources,” and how to identify them.

The workshop will cover both print and electronic serials.  	
Please note that there are other SCCTP courses that may be of interest to you:
	The SCCTP Advanced Serials Workshop provides a more complete course on original cataloging of serials
	The SCCTP Electronic Serials Cataloging Workshop provides a more focused course on online serials
	The SCCTP Integrating Resources Workshop (available in 2003) will cover the cataloging of loose-leafs, Web sites, and databases
	The SCCTP Serial Holdings Workshop covers the creation of holdings records.

## Session 1: Introduction

**Where do serials fit in the world of continuing resources?**
**How does serials cataloging differ from the cataloging of monographs and integrating resources? **
**What are generally accepted conventions, practices, etc.?**
**What tools are available?**
**What MARC tags are most commonly used for serials?**

**Notes:**
References
The trainer may want to review the following sources:
	CONSER Cataloging Manual, Modules 0, 1
	CONSER Editing Guide, Section B6 (Core Record)
The bulleted material under each header below contains the main points that should be made for each tick item in the Powerpoint presentation slides.
Warm Up Exercises
See Appendix G for suggestions.

Questions for the Session
The objectives of this session are to introduce the workshop and its goals, 
point out the basic differences between serials and other cataloging, note the 
role of standards, introduce the concept of the core record, and point out some 
helpful resources for serials catalogers.  

The material is focused on answering the questions above.

## Serials, Seriality, and Continuing Resources

**Serials are now one category of “continuing resource” in Chapter 12 of AACR2**
**Integrating resources are the other category**
**Both exhibit *****seriality *****because they are issued or updated over time and can change**
**But they are issued in a different manner and thus, the cataloging rules for them differ**

**Notes:**
The revised AACR2 Chapter 12 is now called “Continuing Resources” and includes both serials and integrating resources. Continuing resources are bibliographic resources that have no predetermined conclusion.
Integrating resources is a new category of materials that includes updating loose-leafs, Web sites, and databases.
The similarity between serials and integrating resources is that they both exhibit seriality, a quality that relates to their issuance over time and their ability to change.
    As an example, a Web site that is updated daily has more similarities to a     daily serial or newspaper than to a book.  

The difference between serials and integrating resources is the form in which they are issued.  Serials are issued in a series of parts; integrating resources are issued in one updated part.  Because of this, the rules for them differ in some ways.  But the rules for both are included in Chapter 12.

In the next session we will discuss the definition of a serial and how it differs from monographs and integrating resources.

## Representation of bibliographic resources in AACR2

**Finite resources**

- Monographs

- Multi-parts

**Continuing resources**

- Serials

- Updates remain
- discrete

- Integrating resources

- Updates do not remain discrete

**Notes:**
This model shows how serials and integrating resources are both categories of continuing resources, which is the title of Chapter 12.  

Note that multi-parts, even though they are incomplete, are not considered to be continuing resources and are cataloged as monographs.

## Serial Cataloging Records:

**Reflect the **_**whole publication**_
**Are dynamic because they incorporate changes over time**
**Are cooperative creations (e.g., one library may create the record, another may update it)**
**Are important to the overall control of the serial and often are essential to other records (holdings, check-in)**

**Notes:**
Serials Cataloging Records 
(Note: these characteristics really apply to any continuing resource; the distinction here is with monographs records)
Important aspects about serial records are: 
 The cataloging record should represent the whole publication (not any individual issue)
  For this reason, detail related to a single issue is not usually included.
Serial records are dynamic; i..e., no record is necessarily ever finished;
	almost anything can change: their title, the publishing information, frequency, form of numbers, etc.  Some changes – such as title changes – are handled by making a new record  according to “successive entry” cataloging rules.  Less important changes are handled in notes.	
Serial records are most often cooperative creations; i..e., no single cataloger will necessarily have all the issues or information in hand to catalog any run completely.  The record may be created by a cataloger in one library but updated by another.
With current ILSs, bibliographic records for serials play an important role in the overall control of the serial, including purchase orders, check-in records, holdings, and item records.  The bibliographic record is central to these and is essential in some systems.

## Successive entry cataloging

**Convention applied to serials**
**Any major change results in the creation of a new record (e.g., some title changes, main entry)**
**Records are linked using 780/785 fields**

**Notes:**
Successive entry records:
Successive entry convention calls for the creation of a new record each time a major change occurs. Major changes include some changes in title, changes of main entry, and changes in the physical format.  Major and minor changes will be covered in session 7.
The preceding record is “closed out” and a linking field (785) is added to it.  The links are designed to bring together the records in the OPAC.

## A Many to Many Relationship:

**Cataloging**
**Records**

**Serial**
**Issues**

**Notes:**

Many-to-Many Relationship
As a result of successive entry,  the relationship of a serial’s cataloging record(s) to the ongoing issues of the publication itself often entails one or more cataloging records to many individual issues, not one cataloging record to one issue, as with most monographs.  

The slide illustrates this pattern

## Successive Entry Record:

**Type: a  Elvl: ****	****  Srce: ****	****d    Gpub:       Ctrl           Lang: eng****	**
**Blvl:s****	****  Form:   Conf: 0   Freq: b    Mrec:       Ctry: mau****	**
**S/L: 0****	****  Orig: ****	****   EntW:    Regl:  r     ISSN: 1   Alph: a****	**
**Desc: a  SrTp: p Cont: ****	****     DtSt: d     Dates: 1987,2000****	****	**
**010****	****--****	****#a sn87-109****	**
**022****	****--****	****#a 0892-2462****	**
**130 0-****	****#a World (Boston, Mass.)**
**245****	****14****	****#a The world : #b journal of the Unitarian Universalist ****	****Association.**
**260****	****--****	****#a [Boston, MA] : #b **Unitarian Universalist 	Association**,  #c [1987-****	****	**
**362 0-****	****#a Vol.  1, no. 1 (Jan./Feb. 1987)-**
**362 1-  #a Ceased in 2000.****	**
**780 00****	****#t Unitarian Universalist world #x 0041-7122**
**785 00   #t  UU world #x 1532-7450**

**Notes:**
Here is an example of a successive entry record. In this case, there is an earlier title (field 780) and a later title (field 785). 
	S/L in the fixed field = 0, which means successive entry

## Standards:

**AACR2 and LCRIs**
**MARC 21**
**	**_**[http://www.loc.gov/marc/](http://www.loc.gov/marc/)**_
**CONSER**
**	**_**[http://www.loc.gov/acq/conser/](http://www.loc.gov/acq/conser/)**_
**OCLC, RLIN, or other utility**
**local standards, practices, etc.**

**Notes:**
Standards
- Standards for record creation and editing exist at several levels:
AACR2 and LCRIs;
MARC21 definitions for tagging and coding;
CONSER program cataloging standards and practices;
OCLC, RLIN or other utility input standards;
Local standards, practices, etc.
- The single best incentive for producing records that meet the MARC21, 
 CONSER, OCLC and RLIN requirements is that the creation of more records 
 at these levels in the utilities means that there will be more records shared and 
 thus more cost effective and efficient library cataloging operations since copy 
 cataloging for serials is faster and cheaper than original cataloging.
- Records created at these levels do not preclude many desirable local options 
 such as title and name added entries of local interest, etc.
- Many policy decisions about local standards have implications beyond the 
 realm of cataloging rules and practices – they touch on acquisitions issues, 
 binding policies, check-in activities, staffing, public access, etc.

## Cataloging Levels:

**Full level: (encoding level I or blank)**
**uses all applicable cataloging data**
**Core level: (encoding level 4)**
**optional: some variable fields, many notes, and some linking entries**
**At least one subject heading**
**cataloger’s judgment  **

**Notes:**
Cataloging Levels (Core and Full)
- One of the newest standards in serials cataloging is the core record as described in the CONSER Editing Guide, Section B6.
- The core record essentially duplicates the traditional full level cataloging record, but treats some variable fields (e.g., the 043), many notes and some linking entries as optional and only requires the most important subject added entries be given, when applicable.  The cataloger’s judgment is emphasized in determining what is useful in any given record.
- It may be desirable to adopt the core level record as a standard for original cataloging, enhancing such records when it is deemed useful.
- For copy cataloging another cost-effective approach would be to adapt the core level requirements into a list of those data elements to be scrutinized and those that can safely be ignored in adapting copy for local use.
- In this workshop we have concentrated primarily on those fields required for the core level.

## Two Useful Cataloging Tools:

_**CONSER Cataloging Manual**_ (CCM). 2002 ed. Washington, D.C.: Serial Record Division, Library of Congress; distributed by the Cataloging Distribution Service.**  **
_**CONSER Editing Guide**_** **(CEG). 1994 ed. Washington, D.C.: Serial Record Division, Library of Congress; distributed by the Cataloging Distribution Service.
- Cataloger’s Desktop.  Includes these and many more documents. LC CDS

**Notes:**
Appendix A contains a list of tools for serials catalogers.  The trainer may 
 wish to select a number of titles from the bibliography to present to the 
 participants.
- The CONSER Cataloging Manual and the CONSER Editing Guide            
should always be mentioned. Note: these tools are updated by occasional loose-leaf updates and you should be sure that your library has a subscription to the updates to assure that you have the most current instructions.   
Note that these tools are both included on the Cataloger’s Desktop, available from CDS.

## MARC Tagging and Serials

## Serial MARC Record:

- The serial 008 fixed field includes:
- Type:  a  ELvl:        Srce:  d    GPub:       Ctrl:           Lang:  eng
- BLvl:  s   Form:       Conf:  0    **Freq:  m**   MRec:       Ctry:  enk
**S/L:   0**   Orig:         EntW:       **Regl:  r**    **ISSN:  z**     Alph:  a
- Desc:  a  **SrTp:  p**   Cont:        **DtSt:  c**    Dates: 1920,9999

**Notes:**
Serial MARC Record
- The example in the slide illustrates the main differences between a serial MARC record and a monographic MARC record.  Only the differences in bold need to be pointed out during the presentation.

- The serial 008 fixed field contains coded bytes not found in other 008 fields:

1. Serial type {renamed: type of continuing resource} (periodical, newspaper, monographic series, database, Web site, loose-leaf)
2. Codes for frequency and regularity of publication
3. A code to indicate its current publication status (current,	dead or unknown)
4. A code to indicate whether the record uses successive, latest entry, or integrated entry cataloging conventions
5. A code used by NSDP or ISSN Canada to indicate which agency assigned the ISSN and key title

## Serial MARC Record (cont’d):

- 00x Variable Fields:
- 010  --  #a 98-659124 #z sc83-1761
**022  --  #a 0043-9983****  **
- 032--  #a 007591 #b USPS
- 037--  #b IPC Magazines Ltd., King’s Beach
- 		Tower, Stamford Street, London SE1 	9LS
**042  --  #a lc #a nsdp****  **
- 050  00  #a GV771 #b .Y3

**Notes:**
- The 0xx variable fields are used in the same way as in other formats, except:

	1. The 022 field contains the ISSN

	2. The 037 field (replaced the 265 field) contains the name
	and address of the publisher or distributor

	3. The 042 field indicates that a CONSER member has 
	authenticated the record.

## Serial MARC Record (cont’d):

- Title Fields:
**210  0-  #a Yacht. mon.  **
**222  -4  #a The Yachting monthly**
- 245  04  #a The yachting monthly.
- 246  14  #a Yachting
** **
- Imprint:
-       260  --  #a [London : #b Yachting Monthly],  	**#c 1920-**
-  300  --  #a v. : #b ill. ; #c 28 cm.

**Notes:**
- Many serial records also have an abbreviated key title (210) and a key title field (222) in addition to the 245 title proper.  These are assigned only by members of the ISSN  network:

	210 0- #a Yacht. mon.
	222 –4 #a The Yachting monthly
	245 04 #a The Yachting monthly.
	246 14 #a Yachting

Typically, the 260 imprint field will contain an open date (if the title is currently active) or closed dates (if the title is dead)

	260 -- #a [London : #b Yachting Monthly, #c 1920-
	300 -- #a v. : #b ill. ; #c 28 cm.

## Serial MARC Record (cont’d):

- Frequency:
**310  --  #a Monthly**
- Designation:
**362  0-  #a Vol. 29, no. 166 (Feb. 1920)-**
- Notes:
**500 --  #a Title from cover.  **
**500 --  #a Publisher: IPC Magazines Ltd., ****	****1991-**
**500 --****	****#a Latest issue consulted: Vol. 160, ****	****no. 1,101 (May 1998).**

**Notes:**
In addition to coding the frequency of publication in the 008 field, an eye-readable field  (310 ) is added to the record that displays to the public (optional for core level):	
	310 -- #a Monthly
Individual issues of serials are typically designated by various patterns of enumeration and/or chronology.  The beginning and ending designations are input into the 362 field:
	362 0- #a Vol. 29, no. 166 (Feb. 1920)-
Notes are made about title source if other than the title page and variations in later issues such as publication information. When changes are made to reflect later issues, a latest issue consulted note may be added.
	500 -- #a Title from cover.
	500 -- #a Publisher: IPC Magazines Ltd., 1991-
	500 -- #a Latest issue consulted: Vol. 160, no. 1,101 (May 1998).  {New}
Other  notes commonly found: 515, 525, 550 and 580.

## Serial MARC Record (cont’d):

- Subject Headings:
- 650  -0  #a Yachting **#v Periodicals**.
- Links:
**780  00  #t Yachting monthly and magazine of the R.N.V.R. #w (OCoLC)13484999 #w (DLC)sn 86032453  **
**787 08  #i Companion to: #t Practical seamanship #x 0957-2783 #w ...**

**Notes:**

Subject added entries typically have a form designation in subfield x, or subfield v, if created after February 1999:

	650 –0 #a Yachting #v Periodicals

Linking entries relate the title to earlier and later titles as well as other related publications:
	780 00 #t Yachting monthly and magazine of the R.N.V.R. 	#w  (OCLC)1348999 #w(DLC)sn 86032453
	787 08- #i Companion to: #t Practical seamanship #x 0957-		2783 #w ...
*************************************************************
Note to trainers: Review Pre-Workshop Exercises, Part A
This would be a good point to review any of the examples from the pre-workshop exercises from section A that were not discussed in the warm-up exercise.  The participants can also raise unresolved questions.

## Summary

**Serials are one type of *****continuing resource***
**Serials are dynamic publications that exhibit many variations over the course of their publication history**
**Because of this, there are differences in the way serials are cataloged**
**There are many useful tools in print and online to assist serials catalogers**
**MARC tags used for serials include special note fields and links**