# Presentation: 089041

## Getting Started in the Quality Assurance Program

**Getting Started in the Quality Assurance Program**

## Define the Quality Assurance (QA) Program and Review History 
Review Program Flexibilities and Requirements 
Provide Tools and Resources

- Review Program Flexibilities and Requirements
- Provide Tools and Resources

- Session Objectives

## Quality Control Pilot Project – 1985
Authorized under Section 487A of the Higher Education Act (HEA) of 1965, as amended in 1992 and 1998
Federal Register published2/26/2008 http://ifap.ed.gov/fregisters/FR022620081.html

**Quality Control Pilot Project – 1985**
**Authorized under Section 487A of the Higher Education Act (HEA) of 1965, as amended in 1992 and 1998**
**Federal Register published****2/26/2008 ****http://ifap.ed.gov/fregisters/FR022620081.html**

- History of the Program

## The Quality Assurance Program

## 668.53(a)(1) through (4)
668.54 (a)(1)(2) and (4)
668.56
668.57
668.60(a)			

- 668.54 (a)(1)(2) and (4)
- 668.56
- 668.57
- 668.60(a)

- Policies and Procedures
- Applicants to be Verified
- Items to be Verified
- Acceptable Documentation
- Deadlines for Submitting Documentation

**Regulation:****	****	****	****	****Exemption:**

- Flexibilities and Exemptions

## The ISIR Analysis Tool

## The Dashboard – Sample Summary

- The Dashboard – Verification Summary

## The Process of Analyzing Data

## Upload and Validate the Records 
Analyze the Data 
Provide Institutional Criteria to the QA Regional Representative

- Analyze the Data
- Provide Institutional Criteria to the QA Regional Representative

- QA Program Requirements for using the
- ISIR Analysis Tool

- QA Program Requirements for Using the
- ISIR Analysis Tool

- Demo Site

## Web Address:http://fafsademo.test.ed.gov/webdemo.htm 
Password and Log Ineddemo and fafsatest 
FAA login information for ISIR Analysis ToolSSN	999999999		Name:XXDOB:	01011900		TG:99999Federal School Code: (Your Federal School Code)	

- Password and Log In**eddemo and fafsatest**** **
- FAA login information for ISIR Analysis Tool**SSN****	****999999999****	****	****Name:XX****DOB:****	****01011900****	****	****TG:99999****Federal School Code: (Your Federal School Code)**

- Log into the Demo Site

## 2008- 2009 Timeline for the ISIR Analysis Tool

| February, 2008 | 2008-2009 Version of IA Tool on the Web is available |
| --- | --- |
| March – September, 2008 | Begin implementing your 2008-2009 verification selection criteria & complete verifying your applicants |
| October, 2008 | Prepare flat file, upload 2008-2009 data  |
| November, 2008 – February, 2009 | Analyze Data; FSA collects school data; Notify QA Rep. of institutional verification criteria for 2009-2010 by February 2009 |

## Perform Self-Evaluation by using the FSA Assessments

**Perform Self-Evaluation by using the FSA Assessments**

- FSA Assessments

## Web address: We recommend that you save it as a favorite

- _[http://](http://ifap.ed.gov/qahome/fsaassessment.html)__[ifap.ed.gov/qahome/fsaassessment.html](http://ifap.ed.gov/qahome/fsaassessment.html)_**. **
- Or
**IFAP.ed.gov**

- Where to find the FSA Assessments

## This Chart: Ways to use the assessments 
Policies and Procedures: Ensure you are meeting minimum requirements 
Management Enhancements: How to track your progress

**Policies and Procedures:** Ensure you are meeting minimum requirements
**Management Enhancements:** How to track your progress

- FSA Assessments Highlights

## This Chart: Ways to use the assessments

## This Chart: Ways to use the assessments

## This Chart: Ways to use the assessments

## This Chart: Ways to use the assessments

## This Chart: Ways to use the assessments

## Beginner, Intermediate and Advanced Users
Minimum Requirements
Regulations 
Demo: Go live to the FSA Assessment

**Beginner, Intermediate and Advanced Users**
**Minimum Requirements**
**Regulations**** **
**Demo: Go live to the FSA Assessment**

- Policies and Procedures

## Complete two Assessments or Activities 
Notify QA Regional Representative of the two assessments 
If applicable, complete the Management Enhancement Form

- Notify QA Regional Representative of the two assessments
- If applicable, complete the Management Enhancement Form

- QA Program Requirements for the FSA Assessments

## Timeline for the FSA Assessments

| January - June, 2008 | Continue completion of 2007-2008 assessments or activities. Keep copies of all Management Enhancements in QA file. |
| --- | --- |
| February 1, 2008 | Notify QA Representative which assessments or activities you will complete for 2008-2009 |
| March – June, 2008 | Establish Teams to begin completion of the assessments or activities for the 2008-2009 award year |
| July, 2008 – June, 2009 | Complete Assessments for 2008-2009, and any Management Enhancements |

## “It’s a fact that people working as a team can achieve better results than individuals working alone.”

- Importance of Team Building

## When I say go, list 10 body parts that have only 3 letters in them. You can’t use slang.

- Team Activity

- Team Building Tool

## Use the Team Building Tool

- www.teambuildinginc.com

## 
Regions 1, 2, and 5 – Holly Langer-Evans – (617) 289-0136
Holly.Langer-Evans@ed.gov

Regions 3, 4, 6 & 7 – Anne Tuccillo – (202) 377-4378
Anne.Tuccillo@ed.gov

Regions 8, 9, and 10 – Michael Cagle – (206) 615-2586
Michael.Cagle@ed.gov

You will also receive messages from us via the Quality Assurance Program Listserv

**Regions 1, 2, and 5**** – Holly Langer-Evans – (617) 289-0136**
**Holly.Langer-Evans@ed.gov**
**Regions 3, 4, 6 & 7**** – Anne Tuccillo – (202) 377-4378**
**Anne.Tuccillo@ed.gov**
**Regions 8, 9, and 10**** – Michael Cagle – (206) 615-2586**
**Michael.Cagle@ed.gov**
**You will also receive messages from us via the Quality Assurance Program Listserv**

- QA Regional Representatives

## QA Program Website - http://ifap.ed.gov/qualityassurance

QA Program Listserv - Send email to Holly.Langer-Evans@ed.gov to subscribe to the QA Program listserv

QA Program Mailbox – quality.assurance@ed.gov

QA Program Training -http://ifap.ed.gov/qualityassurance/training.htm

Information for Financial Aid Professionals - http://ifap.ed.gov

Team Building Website - http://www.Teambuildinginc.com

_**QA Program Listserv**_ - Send email to Holly.Langer-Evans@ed.gov to subscribe to the QA Program listserv
_**QA Program Mailbox**_ – quality.assurance@ed.gov
_**QA Program Training**_ -http://ifap.ed.gov/qualityassurance/training.htm
_**Information for Financial Aid Professionals**_ - http://ifap.ed.gov
_**Team Building Website**_ - http://www.Teambuildinginc.com

- QA Program Resources

**Notes:**
If you haven’t printed these training materials, we encourage you to at least print the timeline pages and this resource page.  You’ll refer to them regularly.  

The QA Program Website has all the information you need to know about the program and we recommend that you visit the website regularly and use the tools provided.

We will communicate to you via the QA Listserv, however, you will not be able to respond directly to those messages.  You can use our individual email addresses or send a message to our QA Mailbox.  If you have staff or team members that you’d like to add to the listserv so they can receive important QA information, either let your QA regional representative know or contact Holly Langer-Evans.  You should also notify us if you wish to be removed from the listserv or if you are leaving and someone else will be taking your place.

We may ask that you provide feedback to the QA Program Mailbox every now and then, but in general you should send all correspondence to your QA Reg. Rep. In addition, we have provided the direct link to any training that will be made available to you. We have training at the Federal Student Aid conferences and provide electronic training both live and taped on Microsoft Live Meeting. We provide the IFAP web site link as it is an easy way to access the QA Program and the ISIR Analysis and FSA Assessment Tools. Last but not least, the Team building website that we think you might find most helpful as you begin to design and apply your QA procedures.

## What the QA Program is and what it can do for you 
How to embrace the flexibilities of the program and be proactive 
Additional resources available to assist you in the administration of the program  

- How to embrace the flexibilities of the program and be proactive
- Additional resources available to assist you in the administration of the program

- What have we learned?

## Questions

## School Outreach Division

**School Outreach Division**