# Presentation: 687231

## CPAIS – Real Property and Asset Planning

- Presented by**Denise R. Hayes**

## CPAIS BACKGROUND

- The Corporate Property Automated Information System (CPAIS) is the Department’s corporate system of record for all USDA owned, commercially leased and GSA assignments
- CPAIS was derived from the Forest Service’s INFRA (Information System)
- CPAIS investment cost to date, hardware and software, is approximately $8 million – this is inclusive of cost to implement and convert and to make some enhancements for Release 1.1 this summer

- Office of the Chief Financial Officer

## CPAIS BACKGROUND (Cont.)

- From planning to implementation, it took us 17 months
- CPAIS is a subsidiary ledger to the FFIS

- Office of the Chief Financial Officer

## USDA REAL PROPERTY PROFILE

- Second largest Federal landholder – behind DOI
- Own approximately 190 million acres of land
- Own approximately 22,000 buildings
- Lease space in approximately 3,700 commercial buildings, nearly 15 million square feet, using delegated leasing authority from GSA, at a cost of approximately $172 million

- Office of the Chief Financial Officer

## USDA Real Property Profile (Cont.)

- Housed in approximately 1,300 General Service Administration space assignments, about 8 million square feet, and oversee a centralized Rent account in excess of $190 million
- Total asset value on the General Ledger is $8.8 billion
- Dispersed in approximately 7,000 locations nationwide

- Office of the Chief Financial Officer

## WHY DO WE NEED CPAIS?

- Standardizes USDA’s approach to real property – both owned and leased
- Provides capability to manage assets at a corporate and agency level
- Addresses security and continuity of operations issues (what do we have, where are these assets located, who owns it, what condition is it in?)

- Office of the Chief Financial Officer

## WHY DO WE NEED CPAIS? (Cont.)

- Improves analytical capabilities—increased asset utilization and inventory and cost management
- Provides opportunity to “improve organizational productivity, accountability, and performance”

- Office of the Chief Financial Officer

## CPAIS SUPPORT OF GOVERNMENT INITIATIVES

- Supports President’s Management Agenda
- Improved Financial Management
- Expanded Electronic Government
- Federal Real Property Asset Management (E. O. 13327)
- Preserve America  (E.O. 13287, Heritage Assets)
- Supports E-Gov Initiatives
- Government-to-Government
- Potential for internal efficiencies and effectiveness; i.e., as GSA searches for new Federal Asset Sales systems for both real and personal property,** **CPAIS has potential to cross-service other agencies

- Office of the Chief Financial Officer

## CPAIS SUPPORT OF GOVERNMENT INITIATIVES (Cont.)

- Real Property is a major element in sustaining clean audit opinion
- GAO Findings – Responds to concerns addressed

- Office of the Chief Financial Officer

## GAO FINDINGS

- Targeted real estate as one of the top 4 “High Risk” Federal Programs, and found:
- Much of Government’s roughly $328 billion worth of real estate is in a state of disrepair
- Problems with excess and underutilized real property
- Accuracy of real property data
- Deteriorating facilities and infrastructure
- Appropriate alignment of real property assets with agencies’ changing and expanding missions

- Office of the Chief Financial Officer

## CPAIS NEXT STEPS

- _FY 2005_
- Address additional asset management requirements emanating from Executives Orders 13327 and 13287
- Develop requirements and detailed design documents for the Personal Property Module
- _FY 2006_
- Implement Personal Property into CPAIS
- Retire two legacy systems, PROP and EMIS

- Office of the Chief Financial Officer

## E.O. 13327 MAJOR PROVISIONS

- Establish Federal Real Property Council (FRPC)
- Establish clear goals and objectives, improved policies and levels of accountability:
- Real Property Includes:  owned, leased, or managed by Federal Government and improvements on Federal Lands
- Excludes: public domain lands and land reserved /dedicated for national forest
- Designate a Senior Real Property Officer (SRPO) Position
- Develop Asset Management Plan (OMB Approved)
- Establish a Real Property Inventory System

- Office of the Chief Financial Officer

## USDA CURRENT STATUS

- Designate a Senior Real Property Officer (SRPO) position
-  Complete: Deputy Director Office of Procurement and Property Management
- Develop Asset Management Plan (OMB Approved)
- Draft Plan has been written and vetted through the RPC
- Finalize, send to OMB for approval third quarter FY 05
- Establish a Real Property Inventory System
- Complete: Corporate Property Automated Information System
- Implement Performance Measures
- Final measures promulgated by FRPC December 2004
- Adapt to USDA second quarter FY 05
- Agency review/finalize performance measures third quarter FY 05
- Implement fourth quarter FY 05/first quarter FY 06

- Office of the Chief Financial Officer

## USDA ACTION PLAN

- Three major reports due:
- Proud to Be II (Annual Plan July to July)
- PMA Management Report - quarterly
- PMA Scorecard – quarterly
- Actions completed through 2nd Quarter FY 05:
- Established a USDA Real Property Council (RPC) and finalized a Charter and Standard Operating Procedures for RPC
- Drafted Secretary’s Memorandum for asset management initiatives
- RPC review of USDA’s Asset Management Plan and the strategy for implementing performance measures
- Implemented changes to CPAIS based upon final guidance of the FRPC
- Briefing with OMB to review USDA AMP – mid-April
- Finalize AMP and send to OMB for approval third quarter FY 05

- Office of the Chief Financial Officer

## PRESIDENT’S MANAGEMENT AGENDA SCORECARD

- GOAL: ACHIEVE YELLOW STATUS ON PRESIDENT’S MANAGEMENT AGENDA SCORECARD FOR  4TH QTR FY 05
- Actions Completed or Planned to be Completed by 4th Quarter FY O5:
- SRPO who actively serves on the FRPC; member of Inventory Committee; and, leads Systems Committee
- Maintain a comprehensive inventory and profile of agency real property:  95% Complete – Change Orders initiated for CPAIS for some data needed, and further discussion on capturing data at the constructed level
- Establish USDA Asset Management Performance Measures – 3rd Quarter
- OMB approval of USDA’s AMP no later than 4th quarter FY 05

- Office of the Chief Financial Officer