# Presentation: 783078

**Automation of the Initial Press Release Process at **
**Y-12**

- Teresa Lawlor / Tony Charles, Y-12 NSC
- May 7, 2008

##  The Requirement

DOE Order – In a timely manner

DOE Guide – Initial press release within 60 minutes

Y-12 Site Office Expectations – Initial press release within 60 minutes

**DOE Order – In a timely manner**
**DOE Guide – Initial press release within 60 minutes**
**Y-12 Site Office Expectations – Initial press release within 60 minutes**

**Press Release Process at Y-12**

##  The Problem

Page out and travel time to the EOC at least 45 minutes

PIO must then:
Obtain event information
Write press release
Obtain approvals
Send press release to media

**Page out and travel time to the EOC at least 45 minutes**
**PIO must then:**
**Obtain event information**
**Write press release**
**Obtain approvals**
**Send press release to media**
**	****	**
**	****	**

**Press Release Process at Y-12**

##  The Solution –

			Pre-Approved 
				Initial Press Releases

**	****	****	****Pre-Approved **
**	****	****	****	****Initial Press Releases**

**Press Release Process at Y-12**

##  The Process
Determined that all initial press releases need the same information:	 	
Something has happened
The proper agencies are responding
More information to follow

Consulted NNSA & Y-12 PIOs

Developed “Generic” pre-approved press releases for each classification

**Determined that all initial press releases need the same information:****	**** ****	**
**Something has happened**
**The proper agencies are responding**
**More information to follow**
**Consulted NNSA & Y-12 PIOs**
**Developed “Generic” pre-approved press releases for each classification**

**Press Release Process at Y-12**

## Example of Alert Press Release

***Y-12 Site Office News Media Advisory***
**EMERGENCY RESPONSE UNDERWAY AT ****Y-12 NATIONAL SECURITY COMPLEX **
**OAK RIDGE, Tenn.**, _Date_  Emergency response personnel at the Y-12 National Security Complex are responding to an emergency at the Oak Ridge, Tennessee facility.
- Representatives of B&W Y-12 and the National Nuclear Security Administration are directing response to the incident and are in contact with state, local, and federal government officials.  B&W Y-12 operates Y-12 for NNSA.
- Protective actions have been initiated for onsite Y-12 employees as a precaution.  The incident involves a hazardous material that could potentially pose a threat to workers in the immediate vicinity of the incident, but not to other employees onsite or to the public.  The hazardous material is contained within the affected facility.
- No recommendations have been made to State officials regarding protective actions for areas outside of Y-12 and none are anticipated.  More information regarding this incident will be provided in subsequent news media advisories.
**Note to Editors, Assignment Desks:**
- The Oak Ridge Joint Information Center_** is not being activated at this time.**_  For specific information on covering this event, please contact the NNSA or B&W Y-12 Public Affairs Offices.

## Example of GE Press Release 

***Y-12 Site Office News Media Advisory***
***WARNING SIRENS SOUNDED IN RESPONSE TO GENERAL EMERGENCY AT ******Y-12 NATIONAL SECURITY COMPLEX ***
***OAK RIDGE, Tenn., Date  A major emergency is occurring at the Y-12 National Security Complex.  The public warning siren system has been sounded to notify people living in the two mile area surrounding the plant to shelter in place.***
***Residents living in this area also should tune into Emergency Alert System radio and television stations for more information from the Tennessee Emergency Management Agency regarding protective actions.  Information is also available at the following web site:  ***_[www.oakridge.doe.gov/emergency](http://www.oakridge.doe.gov/emergency)_
***Protective actions, including relocation and shelter in place, have been initiated for Y-12 employees who are not involved in the emergency response. ***
***These actions were taken because the emergency may lead to a potential release of hazardous materials outside the Y-12 site boundary.  Representatives of B&W Y-12 and the National Nuclear Security Administration are directing response to the emergency and are in contact with state, local, and federal government officials.  B&W Y-12 operates Y-12 for NNSA.***
***The Oak Ridge Joint Information Center at the intersection of Emory Road and Clinton Highway (Highway 25W) is being activated and is expected to become operational by ________a.m./p.m.***
***More information regarding this emergency will be provided as it becomes available.***
***Note to Editors, Assignment Desks:  Reporters covering this emergency are asked to report to the Oak Ridge Joint Information Center, which is being activated.  The JIC will provide a central location for more specific information regarding this emergency.  It is expected to become operational by _____a.m./p.m.   Representatives of NNSA, B&W Y-12 and state and local emergency response organizations will be available at the JIC.  Also, when operational, the JIC will have a Citizens Phone Bank available to address questions from the public.***

##  Automated Process Using     Y-12 EM Information System (EMINS)

As notification form is completed – initial press release is generated

Press release can be sent via e-mail to predetermined addresses or printed and faxed

Press release can by sent from PIO’s office PC before responding to the EOC

**As notification form is completed – initial press release is generated**
**Press release can be sent via e-mail to predetermined addresses or printed and faxed**
**Press release can by sent from PIO’s office PC before responding to the EOC**

**Press Release Process at Y-12**

## Y-12 NSC Notification Form

**THIS IS AN EXERCISE --**
**System Time Stamp: **3/12/2008 8:32:23 AM **EXERCISE: **Yes**Submitting Site: **Y-12 National Security Complex**Notification No: **20080312-001Y**Updated: **
**1. Type of Notification: **Initial**2. Notification Received From/Contact Information:****2a. Date: **3/12/08**2b. Time: **08:06**2c. Name and Title:**, PSS**2d. Telephone: **865-574-7172**3a. Event Site: **Y-12 National Security Complex**3b. Building/Facility: **92**3c. Notifications Made:**City of Oak Ridge DOE-HQ DOE-ORO TEMA
**4. Event Category: **Alert**5a. Offsite Protective Action Recommendations: **None

## 
DEMO

Initial Press Release
Y-12 Emergency Management Information System (EMInS)

**DEMO**
- Initial Press Release
**Y-12 Emergency Management Information System (EMInS)**

**Press Release Process at Y-12**

## 
Questions??

Teresa Lawlor  (865) 576-6966
lawlortd@y12.doe.gov
Tony Charles (865) 576-8452
chralestm@y12.doe.gov

**Questions??**
**Teresa Lawlor  (865) 576-6966**
- _[lawlortd@y12.doe.gov](mailto:lawlortd@y12.doe.gov)_
**Tony Charles (865) 576-8452**
- _[chralestm@y12.doe.gov](mailto:chralestm@y12.doe.gov)_

**Press Release Process at Y-12**

## DISCLAIMER
This work of authorship and those incorporated herein were prepared by Contractor as accounts of work sponsored by an agency of the United States Government. Neither the United States Government nor any agency thereof, nor Contractor, nor any of their employees, makes any warranty, express or implied, or assumes any legal liability or responsibility for the accuracy, completeness, use made, or usefulness of any information, apparatus, product, or process disclosed, or represents that its use would not infringe privately owned rights. Reference herein to any specific commercial product, process, or service by trade name, trademark, manufacturer, or otherwise, does not necessarily constitute or imply its endorsement, recommendation, or favoring by the United States Government or any agency or Contractor thereof. The views and opinions of authors expressed herein do not necessarily state or reflect those of the United States Government or any agency or Contractor thereof. 

- This work of authorship and those incorporated herein were prepared by Contractor as accounts of work sponsored by an agency of the United States Government. Neither the United States Government nor any agency thereof, nor Contractor, nor any of their employees, makes any warranty, express or implied, or assumes any legal liability or responsibility for the accuracy, completeness, use made, or usefulness of any information, apparatus, product, or process disclosed, or represents that its use would not infringe privately owned rights. Reference herein to any specific commercial product, process, or service by trade name, trademark, manufacturer, or otherwise, does not necessarily constitute or imply its endorsement, recommendation, or favoring by the United States Government or any agency or Contractor thereof. The views and opinions of authors expressed herein do not necessarily state or reflect those of the United States Government or any agency or Contractor thereof.