# Presentation: 181812

## Science Advisory BoardNOAA Strategic Plan Update

**July 14, 2004**
**Mary M. Glackin**
**Assistant Administrator for Program Planning and Integration**

## Outline

- Challenges and Opportunities
- Planning Process
- Updated Strategic Plan
- NOAA Program Structure
- Annual Guidance Memorandum

## NOAA Challengesand Opportunities

- U.S. Commission on Ocean Policy Report
- Climate Change Science Plan
- NOAA Research Review Team Report
- Western Drought in its Fifth Year
- Global Observing
- Tight Fiscal Climate
- Etc.

**PLANNING**

**BUDGETING**

**FY**

**PROGRAMMING**

**FY/FY/FY/FY/FY**

**EXECUTION**

**Annual Business Process**

**Develop NOAA Program**
**Provides programmatic linkage between strategic plan and budget**
**Uses validated requirements**
**Reduces excesses & deficiencies**
**Provides integrated end-to-end capabilities**
**Is fiscally balanced**
**Maximizes NOAA’s investment to produce optimal capabilities**

**Evaluate change in internal & external environment**
**Refine strategic approach based on:**
**Performance to date**
**National & int’l imperatives**
**Determine requirements to meet strategy**
**Assess progress in meeting goals**
**Set priorities**

**Develop technical budget to support the NOAA Program**
**Represent the budget through reviews & respond to actions**
**Develop specific operating plans based on final appropriation**

**Execute according to plan**
**Assess performance and adjust as necessary**
**Document final performance**

## Planning

**Planning**

- Evaluate changes in internal & external environment
- Refine strategic approach based on:
-  Performance to Date
-  National and International  Imperatives
- Determine requirements to meet strategy
- Assess progress in meeting goals
- Set priorities

- Mar - Aug

## NOAA Strategic Plan Review 

- NOAA Vision Statement
- Fifth Goal: Organizational Excellence and Mission Support
- Cross-Cutting Priorities
- Revised Outcomes, Strategies, Performance measures
- Increased reliance on supporting documents (e.g., Research Strategic Plan, etc.)

**NOAA Strategic Plan Review **

## NOAA Vision Statement

**NOAA Vision Statement**

- NOAA’s Mission Statement is unchanged:
*To understand and predict changes in the Earth’s environment and conserve and manage coastal and marine resources to meet our Nation’s economic, social, and environmental needs.*

## Strategic Plan

_**Current Strategic Plan**_
**Mission Goals:**
- Protect, Restore, and Manage the Use of Coastal and Ocean Resources through an Ecosystem Approach to Management
- Understand Climate Variability and Change to Enhance Society’s Ability to Plan and Respond
- Serve Society’s Needs for Weather and Water Information
- Support the Nation’s Commerce with Information for Safe, Efficient, and Environmentally Sound Transportation
**Cross-cutting Priorities:**
- Integrated Global Observations and Data Management System
- Environmental Literacy, Outreach, Education
- Sound, State-of-the-Art Research
- International Cooperation and Collaboration
- Homeland Security
- Organizational Excellence

_**Proposed Strategic Plan**_
**Mission Goals:**
- Protect, Restore, and Manage the Use of Coastal and Ocean Resources through an Ecosystem Approach to Management
- Understand Climate Variability and Change to Enhance Society’s Ability to Plan and Respond
- Serve Society’s Needs for Weather and Water Information
- Support the Nation’s Commerce with Information for Safe, Efficient, and Environmentally Sound Transportation
- Organizational Excellence and Mission Support
**Cross-cutting Priorities:**
- Integrating Global Environmental Observation & Data Management
- Promoting Environmental Literacy
- Ensuring Sound, State-of-the-Art Research
- Exercising Global Leadership
- Developing, Valuing, and Sustaining a World-Class Workforce

## Strategic Plan – Next Steps

- 45-day public and NOAA employee review period begins TODAY, July 14
- Final Strategic Plan – 30 Sept. 2004

## Implementing the Strategic Plan:NOAA Program Structure

- NOAA reviewed and revised the Program Structure to:
- improve alignment with and facilitate implementation of Strategic Plan Goals
- clarify relationships among Programs
- clarify relationship between the Program Structure and NOAA Budget

**MAR - AUG**

**Program Structure**

**PLANNING**

- Internal
- Inputs

**AGM**

**FY07 only**

**NOAA **
**Strategic Plan**

**Strategic Plan Review**

**Goal Asmnts**

- External
- Inputs

## Protect, restore, and manage the use of coastal and ocean resources through an ecosystem approach to management

**Corals    **

**Habitat   **

**Coastal &**
**Marine **
**Resource **
**Management**

**Ecosystem Observations**

**Ecosystem Research**

**Protected Species**

**Fisheries Management**

**Aquaculture**

**Enforcement**

**Structure**

**Outcomes (draft)**

**1. Healthy and**
**productive**
**coastal and**
**marine**
**ecosystems that**
**benefit society**
**2. A well informed **
**public that acts **
**as a steward of**
**coastal and**
**marine **
**ecosystems**

**Protect, restore, and manage the use of coastal and ocean resources through an ecosystem approach to management**

**Living Marine Resources**

**Place-based Approaches to **
**Ecosystem Management**

**     ****Manage by applying sound  **
**      ****observations, assessments, and**
**      ****research findings**
**     ****Engage with partners to achieve**
**      ****regional objectives**
**     ****Develop coordinated national and **
**      ****regional outreach and education**
**     ****Build ecosystem component of NOAA**
**      ****global environmental observation**
**      ****system**
**     ****Improve resource management by**
**      ****advancing our understanding of **
**      ****ecosystems through better simulation**
**      ****and predictive models**
**     ****Engage technological and scientific**
**      ****global partners**

**Strategies (draft)**

## Understand Climate Variability and Change to Enhance Society’s Ability to Plan and Respond

**Structure**

**Outcomes (draft)**

**Predictions**
**&**
**Projections**

**Regional **
**Decision**
**Support**

**Climate Forcing (Research)**

**Observations & Analysis**

**Climate**
**&**
**Ecosystems**

- “push/pull”

**1.       A comprehensive understanding of the global climate system with quantified uncertainties sufficient for making informed and reasoned decisions on time scales of weeks to decades**
**2.       Climate-sensitive sectors and a climate-literate public effectively incorporating NOAA’s climate products into their plans and decisions**

-  **    ****Improve the quality of climate observations,**
**      ****analyses, interpretation, and archiving by **
**      ****maintaining a consistent climate record **
**     ****Improve the quantification and understanding**
**      ****of the forces bringing about climate change **
**     ****Advance sub-seasonal to inter-annual climate **
**      ****predictions and climate change projections by **
**      ****improving analysis of the climate system, **
**      ****using Earth System and climate models. **
**     ****Develop the ability to quantitatively predict the **
**      ****consequences of climate change on**
**      ****ecosystems **
**     ****Deliver climate services and products to**
**      ****customers involved in health, safety,**
**      ****environmental, economic, and community**
**      ****planning**
**     ****Coordinate among NOAA Line Offices the**
**      ****transition from investigator-driven research**
**      ****projects to operations**
**     ****Support educational efforts to create a more**
**      ****climate-literate public**

**Strategies (draft)**

**Understand Climate Variability and Change to Enhance Society’s Ability to Plan and Respond**

## Serve Society’s Needs for Weather and Water Information

**Hydrology**

**Air Quality**

**Space Weather**

**Environmental Modeling**

**Local Forecasts**
**&**
**Warnings**

**Science, Technology, **
**and Infusion**

- “push/pull”

**Support**
**C&T**

**Support**
**all**
**Missions **
**Goals**

**Coasts, Estuaries, and Oceans**

**Connect:**
**Eco**

**1. Reduced loss of life, injury,  and damage to the economy**
**2. Better, quicker, and more trusted weather and water information to support improved social and economic decisions**** **
**3. Increased satisfaction with quality of  weather and water information and services**** **

**Serve Society’s Needs for Weather and Water Information**

**      **
**Improve the reliability, lead-time and understanding of weather and water information and services.**** **
**Integrate an end-to-end information enterprise**
**Develop and infuse research results and new technologies more efficiently.**
** **
**Build a broad-based and coordinated education and outreach program through continuous learning**
**Employ scientific and emerging technological capabilities to advance decision support services and to educate stakeholders. **
**Work with universities, industry, and national and international agencies to create and leverage partnerships to foster effective information services.**
** **

**Strategies (draft)**

**Structure**

## Support the Nation’s Commerce with Information for Safe, Efficient, and Environmentally Sound Transportation

**Aviation Weather**

**Surface Weather**

**Marine Transportation Sys**

**Geodesy**

**Comm. Remote Sensing Lic.**

**Emergency Response**

**Science &**
**Technology**
**Support**
**From W&W**

**Coordination**
**With all**
**Mission Goals**

**Outcomes (draft)**

**Structure**

**Safe, secure, and seamless movement of goods and people in the U.S. transportation system **
**Environmentally sound development and use of the U.S. transportation system **

**Support the Nation’s Commerce with Information for Safe, Efficient, and Environmentally Sound Transportation**

**Expand and enhance advanced technology monitoring and observing systems to provide accurate and up-to-date information **
** **
**Develop and apply new technologies, techniques, and models to increase the capabilities, efficiencies, and accuracy of transportation-related products and services. **
**Develop and implement sophisticated assessment and prediction capabilities to support decisions on aviation, marine, and surface navigation efficiencies; coastal resource management; and transportation system management, operations, and planning. **
** **
**Build public understanding of the technology involved and the role of the environment in commerce and transportation**** **

**Strategies (draft)**

## Organizational Excellence and Mission Support

**1. ****	****A safe operating environment with efficient and effective financial, administrative, and support services**
**2. ****	****Ship, aircraft, and satellite**
**	****programs that ensure continuous observation of critical environmental**
**	****conditions**
**A sustainable and strategic facilities master planning process with a 5 to 10 year planning horizon**
**Secure, reliable, and robust information flows within NOAA and out to the public**

**Strategies (draft)**

**Adopt a functional management model to deliver administrative and financial services that will establish direct lines of accountability from headquarters to field**
**Employ a planning, programming, budgeting, and execution system to enhance NOAA’s capabilities and to guarantee effective delivery of products and services**
**Improve the efficiency, accountability, and transparency of administrative programs and services through process optimization and customer satisfaction assessment**
**Plan, construct, and maintain facilities, including co-locating facilities among NOAA entities and external partners **
**Lead agency-wide efforts in education and outreach, public affairs, legislative affairs, international affairs, and legal affairs.**
**Formulate and maintain policies, procedures, plans, and processes, including inspections and training, to safely collect data using ships, boats, aircraft, and divers.**
**Use effective and efficient approaches to meet NOAA requirements for ship and aircraft support.**
**Provide systems-controlled acquisition and delivery of satellite-produced information **
**Develop and maintain a secure and reliable Information Technology Enterprise that fully supports the life cycle of NOAA’s programs**

**Organizational Excellence and Mission Support**

**Notes:**
Organizational Excellence Strategies:

Adopt a functional management model to deliver administrative and financial services that will establish direct lines of accountability from headquarters business line managers to all NOAA financial and administrative staff located in the field. 

Employ a requirements-based approach and a planning, programming, budgeting, and execution system to enhance NOAA’s capabilities and to guarantee effective delivery of products and services. 

Plan for, construct, and maintain facilities, including co-locating facilities among NOAA entities and external partners to allow for consolidation of services. 

Lead agency-wide efforts in education and outreach, public affairs, legislative affairs, international affairs, and legal affairs.

Formulate and maintain policies, procedures, plans, and processes, including inspections and training, to safely collect data using ships, boats, aircraft, and divers.

Use effective and efficient approaches to meet NOAA requirements for ship and aircraft support.

Provide systems-controlled acquisition and delivery of satellite-produced information that supports requirements from the mission goals.

Develop and maintain an Information Technology Enterprise that fully supports the life cycle of NOAA’s programs, is secure, reliable, cost-effective, encourages information sharing, and complies with all applicable policies. 

## Organizational Excellence and Mission Support

**Sub-goal***

**Fleet Services **
**Sub-goal***

**Mission Support **
**Sub-goal* **

**Leadership **
**Sub-goal***

_**NOAA Headquarters Program **_
** **
**(USAO & Staff Offices)**

_**Line Office Headquarters Program**_
**(PPI, NWS, OAR, NESDIS, NMFS, NOS)**
** **
**Includes NOAA Central**
**Library**

_**Fleet  Replacement Program **_
** **

_**Aircraft Replacement Program **_
** **

_**Marine Ops & Maintenance Program**_
** **

_**Aircraft Services Program**_
** **

_**Admin Services Program**_
**CAO****	**
**Env. Compliance, Health & Safety**
**Civil Rights / EEO**
**Audits**

_**Financial Services Program**_
**CFO**
**Budget**
**Finance**

_**Workforce Management Program**_
**Personnel Services**
**Diversity**

_**Acquisition/Grants Pgm**_

_**IT Services Program**_
**IT Security**
**CIO  **
**NFA CIO**

_**Facilities Program **_** **

- 16 Programs
-   4 Sub-goals
- *Org. Excellence Sub-goal Lead responsibilities under PPBES
-   are identical to Goal Lead

**Organizational Excellence and Mission Support**

_**Satellite Services Program**_** **
** **

_**Polar Satellite Acquisitions Program**_** **
** **

_**Geostationary**_
_**Satellite Acquisitions Program**_
**  **

_**Homeland Security Program**_
** ****Air Dispersion**
** **

**matrix program**

## Ecosystem Observations

**Satellites **
**Sub-goal**

**Fleet Services **
**Sub-goal**

**Mission Support **
**Sub-goal**

**Leadership **
**Sub-goal**

**Ecosystem Observations**

**Ecosystem Research**

**Corals    **

**Habitat****   **

**Coastal &**
**Marine **
**Resource **

**Protected Species**

**Fisheries Management**

**Aquaculture**

**Enforcement**

**Predictions**
**&**
**Projections**

**Regional **
**Decision**
**Support**

**Climate Forcing (Research)**

**Observations & Analysis**

**Climate**
**&**
**Ecosystems**

**Coasts, Estuaries, and Oceans**

**Hydrology**

**Air Quality**

**Space Weather**

**Local Forecasts**
**&**
**Warnings**

**Environmental Modeling**

**Science, Technology, and Infusion**

**Marine Weather**

**Aviation Weather**

**Surface Weather**

**Marine Transportation Sys**

**Geodesy**

**Commercial **
**Remote Sensing **
**Licensing**

**Observations**
**Research**
**Modeling**

**Emergency Response**

## Annual Guidance Memorandum

**Provides the specific strategic and tactical guidance for the programming phase**
**FY06 AGM**
- “NOAA as an honest broker”
- Future directions
- Contribute to an Integrated Global Observing System
- Advance toward an Ecosystem Orientation
- Expand Climate Services
- Improve Water Resource Information
- Facilitate Intermodal Transportation
- Sustain Important National NOAA Programs
- Help the Global Community
**Available week of August 9 for rapid turnaround review**

- External
- Inputs

## Summary

- FY07 Planning designed to meet society’s needs
- Programs to date as a result of broad agency efforts
- SAB input is critical to:
- Final Strategic Plan
- Annual Guidance Memorandum

## Backup 

## Overall Program Structure5 Goals, 4 Sub-goals, 44 Programs, 19 matrix 

_**Ecosystem**_

_**Climate**_

_**Weather & Water**_

_**Comm. & Trans.**_

_**Org. Excellence**_

**Eco. Research**

**Eco. Obs.**

**Protected Sp.**

**Fish. Management**

**Aquaculture**

**Enforcement**

**C&M Resources**

**Habitat**

**Corals**

**Obs. & Analysis**

**Forcing**

**Predict. & Project.**

**Climate & Eco.**

**Reg. Dec. Support**

**LF&W**

**Space Wx**

**Hydrology**

**Env. Modeling**

**S, T, & I**

**CEO**

**Air Quality**

**MTS**

**Aviation Wx**

**Marine Wx**

**Geodesy**

**Emerg. Response**

**Comm. RS Lic.**

**Surface Wx**

**Satellites**

**Geostationary**

**Polar**

**Sat. Services**

**Fleet Services**

**Aircraft Repl.**

**Fleet Repl.**

**Marine Ops.**

**Aircraft Services**

**Leadership**

**NOAA HQ**

**Line Office HQ**

**Mission Support**

**Admin. Services**

**Fiscal Services**

**Workforce Mgmt.**

**Acq./Grants**

**IT Services**

**Facilities**

**Homeland Sec.**

## Structure Revisions

- Habitat Restoration
- Corals
- Protected Areas
- Coastal Resource Management
- Invasive Species**
- Undersea Research and Exploration**
- Protected Species Management
- Fisheries Management
- Aquaculture
- Enforcement
- Ecosystem Research
- Climate Observations and Analysis
- Climate Forcing
- Climate Predictions and Projections
- Climate and Ecosystems
- Regional Decision Support
- Local Forecasts and Warnings
- Tropical Storm Program**
- Space Weather
- Hydrology – Rivers, Lakes, and Floods
- Air Quality
- Environmental Modeling
- Weather and Water Science and Technology Infusion
- Marine Transportation Systems
- Aviation Weather
- Marine Weather
- Geodesy
- NOAA Emergency Response
- Commercial Remote Sensing Licensing
- Commerce and Transportation Science and Technology**

- Habitat
- Corals
- Coastal and Marine Resources*
- Protected Species
- Fisheries Management
- Aquaculture
- Enforcement
- Ecosystem Research
- Ecosystem Observations*
- Climate Observations and Analysis
- Climate Forcing
- Climate Predictions and Projections
- Climate and Ecosystems
- Regional Decision Support
- Local Forecasts and Warnings
- Space Weather
- Hydrology – Rivers, Lakes, and Floods
- Air Quality
- Environmental Modeling
- Weather and Water Science and Technology Infusion
- Coasts, Estuaries, and Oceans*
- Marine Transportation System
- Aviation Weather
- Marine Weather
- Geodesy
- NOAA Emergency Response
- Commercial Remote Sensing Licensing
- Surface Weather*

** new**   **	**** activities moved into another program*

***Old***

***New***

**Ecosystem**

***Climate***

**W&W**

**C&T**

**Ecosystem**

***Climate***

**W&W**

**C&T**

## Structure RevisionsOrganizational Excellence and Mission Support

- Homeland Security
- NOAA Headquarters*
- Line Office Headquarters*
- Geostationary Satellite Acquisition
- Polar Satellite Acquisition
- Fleet Replacement*
- Aircraft Replacement*
- Marine Operations and Services*
- Aircraft Services*
- Satellite Services
- Facilities
- Administrative Services
- Financial Services*
- Workforce Management*
- Acquisitions and Grants*
- Information Technology Services

- Homeland Security
- NOAA Management
- Geostationary Satellite Acquisition
- Polar Satellite Acquisition
- Fleet Services and Acquisition
- Satellite Services
- Facilities
- Administrative Services
- Information Technology Services

**Structure Revisions****Organizational Excellence and Mission Support**

***Old***

***New***

** new*

## Protect, restore, and manage the use of coastal and ocean resources through an ecosystem approach to management

| Old |  | New |
| --- | --- | --- |
| Habitat Restoration |  | Habitat |
| Corals |  | Corals |
| Protected Areas |  |  |
| Coastal Resource Management |  | Coastal and Marine Resources |
| Protected Species |  | Protected Species |
| Fisheries Management |  | Fisheries Management |
| Aquaculture |  | Aquaculture |
| Enforcement |  | Enforcement |
| Invasive Species |  |  |
| Undersea Research & Exploration |  |  |
| Ecosystem Research |  | Ecosystem Research |
|  |  | Ecosystem Observations |
|  |  |  |
|  |  |  |

**Protect, restore, and manage the use of coastal and ocean resources through an ecosystem approach to management**

***Bold/Italic = Matrix***

## The Process Conceptually

** ****Climate**

**Mission Goal Teams**

- NOAA Line & Staff Offices

** ****Ecosystems**

** ****Org. Excell.**

** ****Weather &**
**    ****Water**

** ****Commerce**
**    ****& Trans.**

**The Process Conceptually**

**Notes:**
First Click – NOAA has aligned its efforts into four main Goal Teams.  These are “Ecosystems”, “Climate”,” Weather and Water”:, and “Commerce and Transportation”:  Each team has a designated leader and is composed of a number of specific Programs.  Everything we do in NOAA is in support of these Goals.  Work in the Line Offices must address specific targets in the Programs that support these Goals.

Second Click – NOAA has planned for the pursuit of each of these Goals to yield specific Outcomes.  The Outcomes are the result of the Products and Services delivered by the Line Offices of NOAA..

Third Click – For NOAA to be effective, we need the Stakeholders to evaluate our progress toward these Outcomes.  We need to hear from you how we’re doing, how NOAA is helping or affecting you.  What can we do to improve our Products and Services?  Have they seen any improvement?  What needs are pressing?  How should we respond to new directives in a way that suits our stakeholders?

Fourth Click – We hope to take what stakeholders provide us and use it to improve our planning and our activities.  The overriding Goal of these meetings is to keep NOAA current and to keep our work relevant.

Fifth Click – So where do the line offices fit in this picture?  The Programs within each Goal Team are carried out by the NOAA Line Offices.  The amount of effort expended by each Line Office on any one Goal or Program will vary.  By organizing NOAA’s efforts along these Goals and Programs, we can insure that NOAA’s efforts are focused and efficient.  Duplication is reduced and our efforts are aimed at where they count.

Sixth Click  – Supporting all of what NOAA does are the Goal-wide Teams and the Cross-cutting priorities, which s are overseen by Councils and Committees.  The “Goal-Wide’s” are essential to NOAA carrying out its mission and the Councils will assure continuity of the cross-cuts issues among the Goals, Programs, and Line Offices.  

Overall, this process is what is called Matrix Management, and we feel that it is a better way to align the efforts of NOAA toward achieving intended outcomes.  

Seventh Click – With this approach, we can be more responsive to our customers, we can more accurately monitor our progress, and we can more effectively present our reports and budget requests to the Administration and to Congress.  The end, for us, is a stronger, better, and unified NOAA. In the end, this process should be transparent to the users; the work of the line offices, goal-wide teams, and councils will all support the same goals.

## How Plans Connect within PPBES

**Notes:**
This only highlights some of the Key Products

First Click – NOAA’s Operation begins with Planning, the direction of which is determined through our Mission Requirements and expressed in our Strategic Plan.  [Mission requirements derived from:  the NOAA mission, constituent feedback, legal mandates, congress, and policy.]

Second Click – Once plans are set, existing programs are re-aligned as needed.  During this process, decisions are made regarding the needs and requirements of the Programs.

Third Click – Accomplishing the various tasks requires appropriate budgets for the Programs.  This process involves the Agency, the White House, and Congress.  It is critical that our Programs and Goals be clear if we are to obtain the funds we need to do our job.  Budgeting is intricately linked to Plans and Programs.

Fourth Click --  Execution of tasks is something with which most of you are quite familiar.  Key to the success of these efforts will be the development of adequate Performance Measures.  Only with these can we adequately assess how well we’ve done and how much we have yet to do.  

Fifth Click – With information on Performance and with the assistance of our employees and customers, we then go back to the planning process to make appropriate adjustments.  This is where all you fit in.  We want to do this annually.

## PPBES FY Timeline

**Business Report**

**PPBES FY Timeline**

## Line/Staff Offices undertake activities that execute Strategies and achieve Outcomes of NOAA’s Strategic Plan

**Line/Staff Offices undertake activities that execute Strategies and achieve Outcomes of NOAA’s Strategic Plan**

- LO/SOs undertake “activities” which execute the Strategies in the NOAA Strategic Plan, and...
- LO/SOs measure their progress via mid-level PMs (reflected in the PBAs), which track up to hi-level PMs in the NOAA Strategic Plan...
- which measure progress toward meeting NOAA Strategic Plan outcomes

- LO/SOs undertake “activities” which execute the Strategies in the NOAA Strategic Plan, and...
- LO/SOs measure their progress via performance measures (reflected in the PBAs), which roll up to the performance measures in the NOAA Strategic Plan...

**NOAA Strategy 2**

**NOAA Strategy n**