# Presentation: 495550

## Release 9.1 Cutover Schedule

**September 30, 2008 **

## Telecon Information

- Every Weekday 2:00 pm (CST)
- Telecon Number: (877) 951-8173
- Pass code: 120015

## Roll Call

- Agency
- OCFO
- Procurement
- Human Capital
- Logistics
- e-Travel
- Centers
- ARC
- DFRC
- GRC
- GSFC
- HQ
- JSC
- KSC
- LaRC
- MSFC
- NMO/JPL
- SSC
- NSSC

## DRAFT Release 9.1 Cutover Timeline

**BW Oracle **
**& BI Upgrade**

- Nov 30

**Production Cutover**

- Apr 30

- Jun 30

- Jul 31

- Aug 31

*Month *
*Ending*

- Oct 31

- May 31

- Sep 30

**Integration Test Pass 1**

**Integration Test Pass 3**

**YE**
**Close**

**FY09**
**Start**
**Up**

**Integration Test**

**7/1**

**7/25**

**DRAFT ****Release 9.1 Cutover Timeline**
***Pending final discussion and review with the Agency OCFO**

**Integration Test Pass 2**

**Year End Close **
**SAP Sandbox**

**2/29 Release    9.1 Initial Scope Baseline**

**6/27 Pass 1 TRR**

**Center/Agency **
**Validation**

- FY08 Year End Close, Year End Entries, FY09 Startup,
- and Integration Test Pass 1 occur in YE0.
- Integration Test includes FY09 Funds Setup and Load FY09 Structure & Funding

**Open for FY09 business with **
**Prior Year Funds**

**Year End **
**Entries & **
**Financial **
**Statements**

**1****st**** Draft of Financial Statements to Auditors**

**Auditor Review &**
**Audit-Requested**
**Adjustments**

**11/13**

**Final Financial Statements to Auditors**

**Go Live**

**10/7**

**10/20**

**9/30  ATP**

**FY09 Funds **
**Setup;**
**Load **
**FY09 **
**Structure **
**& Funding**

**...**

**...**

**FY09 Funding Available**

**10/11**

**Nominal Account Close**

**10/24**

**RT1/RB1**

**YEE**

**9/30 11:59pm **
**End User Lockout & Production Interfaces Stopped**

**7/31 – Freeze Patch & Service Pack Levels**

**8/29 Production Freeze                          Release 9.1 Config/Development Complete**

**5/21- 5/30 BWD Oracle & 7.0 Upgrade                                    Alternate Promote-to-BWP Path     5/27 – Apply SAP Tech Spt Pk to DEV**

**YE**
**Prep**

**SAP **
**Tech **
**Spt Pk**

**6/6**

**6/16**

**6/11**

**6/23**

- Nominal Account Close   6/26 – 6/30

**YE0/BY0/Prism YE0**

**BI Upgrade**

**YE**
**Close**

**FY09**
**Start**
**Up**

**Integration Test**

**8/5**

**9/5**

**Year End Close **
**SAP Sandbox**

**8/1 Pass 2 TRR**

**Center/Agency **
**Validation**

**Year End**
**Entries**

- FY08 Year End Close, Year End Entries, FY09 Startup,
- and Integration Test Pass 2 occur in TST.
- Integration Test includes FY09 Funds Setup and Load FY09 Structure & Funding

**YEE**

**6/30 COB              Prod Copy**

**YE**
**Prep**

**SAP**
**Tech **
**Spt Pk**

**7/16**

**7/24**

**7/21**

**7/31**

- Nominal Account Close   8/13 - 8/15

**6/3 COB               Prod Copy**

**7/23**

**BI**
**Upgrade**

**YE**
**Close**

**FY09**
**Start**
**Up**

**Integration Test**

**9/12**

**9/26**

**Year End Close **
**SAP Sandbox**

**9/11 Pass 3 TRR**

**Center/Agency **
**Validation**

**Year End**
**Entries**

- FY08 Year End Close, Year End Entries, FY09 Startup,
- and Integration Test Pass 3 occur in YE0.
- Integration Test includes FY09 Funds Setup and Load FY09 Structure & Funding

**YEE**

**YE**
**Prep**

**SAP **
**Spt **
**Pk**

**9/4**

**9/10**

**9/8**

**9/11**

- Nominal Account Close   weekend of 9/19

**8/31 COB               Prod Copy**

**10/27**

**9/10**

**BI**
**Upgrade**

**YE**
**Close**

**FY09**
**Start**
**Up**

**YE**
**Prep**

**SAP **
**Spt**
**Pk**

**10/1**

**10/2**

**10/2**

**7/14                 Alternate                                                Promote-to-           P01 path**

- Release 9.1 Cutover Timeline with landscape 090808 v10.ppt

**BT1 **
**Oracle **
**Upgr**

**6/2**

**6/5**

**RT1/RB1**

**RT1/RB1**

**YE0/BY0/Prism YE0**

**TST/BT1/PRISM TST**

**Today**

**HCIE**
**Test**

**10/2**

## DRAFT Release 9.1 Cutover Timeline – Production*Pending final discussion and review with the Agency OCFO

**10/4**

**10/13**

**BWP User Lockout**

**10/20**
**1****st**** Draft of Financial**
** ****Statements to Auditors**

**OCFO External Reporting**

**10/3**

**Trial Balance Analysis**
**Reconciliation Analysis**
**Prepare, Post and Validate External Reporting Entries**
**Generate and Validate External Reporting**

**Auditor Review**

**11/13**
**Final Financial Statements to **
**Auditors**

**Load FY09 Structure & Funding **

**9/30  **
**End User Lockout & Production Interfaces Stopped**

**10/3**

**SAP Transports**
**Reverse Travel, CCR, and Labor  accruals**
**Technically enable interfaces**

**SF 132**

**10/3**

**...**

**Open for FY09 business with Prior Year Funds                                                                                    **

**Close Expiring and Canceling Documents**
**Roll-up canceling direct authority**
**Pre Close**
**Post processing**

**Pre Close**

**Nominal Account Close and Analysis**
**Year End Post-processing and Analysis**

**10/24**

**10/27**

**10/2**

**Production user lockout required**

**10/24**

**10/27**

**HCIE Cutover**

**Period 12**
**FY08  Pre Close (Period 13)**
**FY09 Accrual Reversals (CCR, Labor, Travel), SF132 Adjustments**
**FY09 Budget Structures & Funding**

**Final FY08 year end data available in BWP**

**10/7**
**FY09 **
**Go Live**

**10/1**
**Close Period 12 FY08**

**Technical tasks in preparation**
**for Year End close**

**10/2**

**BW Upgrade**

**10/2**

**SAP Support Pack**

**Temporary Halt in FY09 Start-up Activity**
**SAP/BW Restore Connection**
**Period 13 BW Extract/Load**
**SAP & BW System Backup**

**10/4**

**Production user lockout required**

**10/11**

- DRAFT Release 9.1 Cutover timeline 090408 v7.ppt

**BW Cutover**

**10/13**

**10/7**
**FY09 **
**Go Live**

**Refreshes:**
**YEE 10/4**
**US2/PRISM 10/6-7**
**BQ2 10/6-7**

**Refreshes:**
**US2/PRISM 10/1**

**Refreshes:**
**BQ2 10/2-3**

**CC GR/IR Clearing**
**OCFO Pd 12 Validation**
**OCFO Reimb Rollup**
**CC Period 12 Validation**

**Normally Scheduled Refreshes:**
**TRN/PRISM 10/29-30**
**US2/PRISM 11/2-3**

**DRAFT ****Release 9.1 Cutover Timeline – Production*****Pending final discussion and review with the Agency OCFO**

## Release 9.1 Cutover Timeline Two-Week Look Ahead Reminders

- Upcoming Cutoff Times
- Unique Id 70 - Centers clear August FBWT variances and Treasury statement of difference - September 19 (Center / NSSC Task) (Complete:  GRC, KSC)
- Unique Id 170 - Last day to process PRs against expiring funds - September 19 (Center Task) (Complete: ARC, GRC, LaRC, HQ, JSC, KSC, MSFC, SSC)
- Unique Id 2361 - Verify SF1151's approved by Treasury = amount recorded in SAP (FCD) - September 25 (Agency Task)
- Unique Id 159 - Labor Analysts:  Review labor code end dates for all codes that should be available also in FY09 (Weekends excluded in these process dates) - September 26 (Center Task) (Complete: ARC, DFRC, GRC, GSFC, HQ, JSC, KSC, LaRC SSC, NSSC) Need status from MSFC
- Unique Id 174 - Last day to process any Goods Receipt in SAP - September 26 (Center Task) (Complete: ARC, DFRC, GSFC, HQ, KSC, LaRC, MSFC, SSC, NSSC) Need status from GRC, JSC

## Release 9.1 Cutover Timeline Two-Week Look Ahead Reminders

- Upcoming Cutoff Times
- Unique Id 2427 - SAP Configuration validation: Verify SAP configuration for financial statement mappings based on final A-136 requirements - September 26 (Agency, ERB Task)
- Unique Id 587 - Final review of AR balances for cancelling funds, move valid AR balances to miscellaneous receipts - September 28 (Center Task) (Complete: DFRC, GRC, JSC, KSC, LaRC, MSFC, SSC) Need status from ARC, GSFC, HQ
- Unique Id 7632 - Reduce Sales Orders with canceling funds to the amount of disbursement - September 29 (Center Task) (Complete: DFRC, JSC, KSC, LaRC, SSC)
- Unique Id 95 - Final Payment Confirmation (AP and Travel) Received from Treasury (CC) - Centers will have to access GOALS - September 29 (Center, NSSC Task) (Complete: SSC)

## Release 9.1 Cutover Timeline Two-Week Look Ahead Reminders

- Upcoming Cutoff Times
- Unique Id 1405 - WebTADS completes payperiod ending September 27 (pp 200820) - September 29 (CC Task)
- Unique Id 71 - Record Commitment & Contingent Liabilities Journal Voucher and submit spreadsheet support to Agency for inclusion in Legal Representation Letter - September 29 (Agency, ERB, Center Task) Need status from ARC
- Unique Id 18 - Checkpoint to obtain approval to close Period 12 for FY08 COCD transactions at 11:59pm CT - September 30 (Agency, Center, CC Task)
- Unique Id 2557 - All P01 End User Lockout/Kickout and production interfaces stopped - September 30 (CC Task)
- Unique Id 1067 - PY08 Reim-remove funding from  POOL due to reasses of SO, perform manual funds distr w/Service Pool to remove uncomm POOL funding from 1000, 2000 & ALLOTHERS comm item back to ALLOBJECTS. Don't remove funds if Reim agrmt doesn't expire & reappr rqstd(GRC) - September 30 (Center Task) (Complete:  DFRC, GRC, JSC, KSC, MSFC, SSC)

## Release 9.1 Cutover Timeline Two-Week Look Ahead Reminders

- Upcoming Cutoff Times
- Unique Id 1066 - PY08 Reim-If the step above is performed, then the Center will perform manual funds distribution to remove uncommitted POOL funding back from the Service Pool Projects to the Reimbursable WBS Funded Program, ALLOBJECTS(GRC) - September 30 (Center Task) (Complete:  DFRC, GRC, JSC, KSC, MSFC, SSC)
- Unique Id 1065 - PY08 Reim-perform manual distr to remove any realized but unob PY08 funds that exceed reappr request from 1000, 2000 & ALLOTHERS comm item back to ALLOBJECTS comm item & reduction to sales orders - September 30 (Center Task) (Complete:  GRC, MSFC)
- Unique Id 66 - Complete Corrections for all Account Relationships, including Adjustment Accounting - September 30 (Agency, ERB / DAB, Center Task)
- Unique Id 67 - Complete Correct Blank AOF / Fund / ALC - September 30 (Agency, ERB / DAB, Center, NSSC Task)
- Unique Id 72 - NSSC verify information reported to Treasury on the SF 224 is equal to the information on FMS224 generated from SAP and make any adjustments in SAP to make them equal. - September 30 (NSSC Task)
- Unique Id 74 - Environmental Journal Voucher (Center) - September 30 (Center Task) (Complete: DFRC, GSFC, HQ, LaRC, MSFC)

## Release 9.1 Cutover Timeline Two-Week Look Ahead Reminders

- Upcoming Cutoff Times
- Unique Id 2452 - Foreign Transactions Journal Voucher - September 30 (JSC, Agency, ERB Task)
- Unique Id 1018 - Reimbursable Managers need to complete analysis of Expired and Expiring unrealized reimbursable authority - September 30 (Center Task) (Complete: GRC, JSC, SSC)
- Unique Id 81 - Reduce Sales Order for expiring funds down to amount of obligation except NSSC and SEWP - September 30 (Center Task) (Complete: JSC, KSC, SSC)
- Unique Id 76 - Centers execute/ reconcile anticipated reimbursable reconciliation - September 30 (Center Task)
- Unique Id 78 - Billing Runs (can start as soon as Center Cost Assessments are completed) - September 30 (NSSC Task)
- Unique Id 80 - Liquidate all down payments applicable to all open bills - September 30 (NSSC Task)
- Unique Id 82 - Write off approved bad debt and update allowance account - September 30 (NSSC Task)
- Unique Id 1025 - Last run of Reimbursable Rollup interface (SSC Only) - September 30 (CC Task)

## Release 9.1 Cutover Timeline Two-Week Look Ahead Reminders

- Upcoming Cutoff Times
- Unique Id 89 - Review and evaluate FY08 Cancelling Obligations Continue to monitor until September 30 - September 30 (Center Task)
- Unique Id 7631 - HHS Drawdowns Interface - Last interface run date - September 30 (CC Task)
- Unique Id 100 - Centers post Letter of Credit Journal Voucher - September 30 (Center Task)
- Unique Id 101 - IPAC-Post September 29 IPAC transactions - September 30 (Center, CC, NSSC Task) (Complete: SSC)
- Unique Id 103 - Center monitor DITs and IDOCs are posted - September 30 (Center, NSSC Task)
- Unique Id 112 - Disable Bankcard Order Logs for non-expiring funds STOP INTERFACE 57 (11:59 PM on September 30) - September 30 (CC Task)
- Unique Id 1394 - Unfunded Leave Assessment Agency Assessments -September 30 (Agency FDB Task)
- Unique Id 1393 - Agency Fee For Service Assessment Agency Assessments - September 30 (Agency Task)

## Release 9.1 Cutover Timeline Two-Week Look Ahead Reminders

- Upcoming Cutoff Times
- Unique Id 2576 - Agency Cost Assessments - September 30 (Agency Task)
- Unique Id  146 - Cost Pool Variance / Analysis for September and adjustment postings at Agency level - September 30 (Agency Task)
- Unique Id  178 - Requests for external training reimbursement submitted to the NSSC by September 22 will be processed by September 29. - September 29 (NSSC)
- Unique Id  171 - Last day to process any Commitments (non expiring funds) in SAP by September 30 (11:59PM) - September 30 (Center Task)
- Unique Id  172 - Last day to process any Obligations in SAP  by September 30 (11:59PM) (Outside buyer awards or non-PRISM converted awards) - September 30 (Center Task)

## Release 9.1 Cutover Timeline Two-Week Look Ahead Reminders

- Upcoming Cutoff Times
- Unique Id  173 - Last day to process any PRISM award by September 30 (8:00PM). - September 30 (Center Task)
- Unique Id  179 - Fully approve PR's and outside buyer PO's prior to September 30.  - September 30 (Center Task)
- Unique Id  176 - External training registrations for unexpiring funds received at NSSC by September 15 will be processed by September 30.  - September 30 (NSSC Task)
- Unique Id  196 - FY08 Travel Account code Travel Manager & eTravel interface last run - September 30 (CC Task)
- Unique Id  7623 - HQ settle any costs not yet settled on capital assets - September 30 (Agency PAB Task)
- Unique Id  5471 - HQ to run final settlement and post depreciation for Period 12 - September 30 (Agency PAB Task)
- Unique Id 1058 - PY07 Reim - Center will perform manual funds distribution to remove uncommitted funding from the 1000, 2000 and ALLOTHERS commitment items back to the ALLOBJECTS commitment item with the Reimbursable Project by Center level - September 30 (Center Task) (Complete: DFRC, GRC, JSC, KSC, MSFC, SSC)

## Release 9.1 Cutover Timeline Two-Week Look Ahead Reminders

- Upcoming Cutoff Times
- Unique Id  216 - Submit documentation for each entry (include information on specific assets) made to accounts 5720.2000 (Financing Resources Transferred in Without Reimbursement) and 5730.2000 (Financing Resources Transferred out Without Reimbursement). - September 30 (Center Task) (Complete: DFRC, GSFC, HQ, KSC, LaRC, MSFC, SSC)
- Unique Id  217 - Send the Capital and Operating Leases report (for the fiscal year activity).  Reconcile the Capital Lease report to account 2940, Liability for Capital Lease.  Submit copies of any leases entered into or extended since last reporting period. - September 30 (Center Task) (Complete: DFRC, GSFC, HQ, KSC, LaRC, SSC)
- Unique Id  218 - Submit a listing of agreements where NASA is the lessor in conjunction with the annual Capital and Operating Leases report. - September 30 (Center Task) (Complete: DFRC, GSFC, HQ, KSC, SSC)
- Unique Id 1390 - All expiring reimbursable funds MUST BE obligated or de-committed – September 30 (Center Task) (Complete: SSC)
- Unique Id  220 - Submit a schedule, of the account balances for all PP&E accounts as of September 30, along with a reconciliation of the contra asset accounts,  5720.2000, 5730.2000, 6100.8X00, 7110.0000, 7210.0100, 7210.1000, 6610.1000, 6610.2000, 6710.1000. – October 3 (Center Task) (Complete: GSFC, HQ, SSC)

## Release 9.1 Cutover Timeline Two-Week Look Ahead Reminders

- Upcoming Cutoff Times
- Unique Id  221 - Submit a listing of Heritage assets (NASA only) as of the end of the fiscal year.  This listing should be reviewed for anomalies, as well as compared to the amounts listed for Heritage assets in both NEMS, NRPD and contractors' NF1018 submissions. - September 30 (Center Task) (Complete: DFRC, GRC, GSFC, HQ, KSC, LaRC, MSFC, SSC)
- Unique Id  7650 - Corrections involving Change Status of Funds, opening Accounts and changing derivation rules completed for end of Period 12 - September 30 (Agency ERB, Center, CC Task) (Complete: GRC, JSC, SSC)
- Unique Id  1074 - Create SR for Fourth Quarter Reporting – September 30 (Agency ERB Task)
- Unique Id  2441 - Data Analysis Branch – September 30 (Agency DAB Task)
- Unique Id  2445 - Initial Review/ Adjustment - Reimbursable Anticipated balances (4210,4310,4590) – September 30 (Agency DAB Task)
- Unique Id  2446 - Initial Review/ Adjustment - Recon Tool analysis (Account Relationships) – September 30 (Agency DAB Task)
- Unique Id  2447 - Initial Review/ Adjustment - Recon Tool analysis (FI to FM) – September 30 (Agency DAB Task)

## Release 9.1 Cutover Timeline Two-Week Look Ahead Reminders

- Upcoming Cutoff Times
- Unique Id  2447 - Initial Review/ Adjustment - Recon Tool analysis (FI to FM) – September 30 (Agency DAB Task)
- Unique Id  260 - Judgment Fund Journal Voucher – September 30 (Agency ERB Task)
- Unique Id  261 - Investments Journal Voucher – September 30 (Agency FDB Task)
- Unique Id  263 - Gifts & Donations Journal Voucher – September 30 (Agency FDB Task)
- Unique Id  267 - HQ to perform ABSO for ISS fourth quarter – September 30 (Agency PAB Task)
- Unique Id  268 - Depreciation Journal Voucher for Real property – September 30 (Agency PAB Task)
- Unique Id  269 - Post ABSO for fourth quarter IEMP Costs – September 30 (Agency PAB Task)
- Unique Id  270 - Post Journal Voucher for Contractor Held Property Estimates – September 30 (Agency PAB Task)