# Presentation: 649239

## Green Procurement Planning and Implementation for DoD Installations – Successes, Challenges, and Recommendations

**Kerri Hartung, URS Group, Inc., for MCAS Cherry Point****2007 Federal Environmental Symposium**
**June 4, 2007**

## Presentation Overview

- Key Regulatory Components
- DoD Green Procurement – Successes, Challenges, and Recommendations Lessons Learned
- DoD Green Procurement – Auditing Insight
- Special Thanks
- Questions, Comments, Discussion

## Regulatory Summary – GP Program Components

**Comprehensive Procurement Guideline (CPG) Items **
- Focus: recovered material content products per US Environmental Protection Agency recommendations
- Drivers: Resource Conservation and Recovery Act Section 6002; EO 13423, Strengthening Federal Environmental, Energy, and Transportation Management
**Biobased Products**
- Focus: similar to CPG, biobased material content products per US Department of Agriculture recommendations
- Drivers: EO 13423 and the Farm Security and Rural Investment Act (“Farm Bill”)

## Regulatory Summary – GP Program Components

**Energy and Water Efficient Products **
- Focus: reduction in water and energy consumption
- Drivers: EO 13423; 2005 Energy Policy Act
**New Renewable Energy Use and Decreased Reliance on Petroleum Products**
- Focus:** **increased procurement of new renewable energy, and alternative fuel, hybrid, and plug-in hybrid electric vehicles
- Drivers: EO 13423; Energy Policy Act (EPACT) 2005

## Regulatory Summary – GP Program Components

**Electronics Stewardship**
- Focus: lessening the environmental impact associated with desktop computers, notebooks, and monitors
- Drivers: EO 13423; EO 13221, Energy-Efficient Standby Power Devices
**Pollution Prevention (P2) and Environmentally Preferable Purchasing (EPP)**
- Focus: reduce quantity of toxic and hazardous chemicals and materials purchased and increase procurement of items
- Drivers: EO 13423; US EPA’s EPP Program

## Regulatory Summary – GP Program Components

**Other program considerations:**
- AbilityOne (formerly JWOD)
- FEMP/Energy Star/EPEAT
- UNICOR
- 2006 High Performance and Sustainable Buildings Memorandum of Understanding/LEED

## Regulatory Summary – DoD Green Procurement Policy Memorandum 

**Under revision as of end of April 2007**
**Highlights:**
- DoD goal: 100 percent compliance with mandatory federal GP Programs in all acquisition transactions
- Responsibility for compliance rests with initiating organization (i.e., the buyer)
- Environmental and procurement offices will assist buyers with compliance

## Regulatory Summary - Air Force Highlights

**Air Force GP Program Policy Memo 29 Sep 06**
- Requires installations to establish a GP team to oversee implementation
- Requires all Contracting, Civil Engineering, and other personnel involved in the procurement process, including GPC holders and their approving officials, be trained on the GP Program by 31 Dec 06
**Contracting Officer Guide to Affirmative Procurement (AP) v1, September 2003**
**USAF Guide to Green Purchasing, January 2005**
- Published by Air Force Center for Environmental Excellence
- Emphasizes integration with EMS

## Regulatory Summary – Army Highlights

**Army GP Policy Memorandum endorses DoD GP Policy Memorandum**
**Army Green Procurement Guide v1, August 2006**
- Published by the Deputy Assistant Secretary of the Army (Policy and Procurement) and the Deputy Assistant Secretary of the Army (Environment, Safety, and Occupational Health)
- Recommends installation-level GP policies
- Emphasizes integration with installation EMS and sustainability initiatives

## Regulatory Summary – Navy/Marine Corps Highlights

**Assistant Secretary of the Navy (Installations and Environment) and the Assistant Secretary of the Navy (Research, Development, and Acquisition) jointly endorsed the DoD GPP Strategy **
**Expecting to go final with Version 1 of GP Implementation Guide in December 2007**
- Will replace 2001 Affirmative Procurement Guide
- Incorporates EO 13423
- Emphasizes incorporation into installation EMS

## DoD Green Procurement – Successes, Challenges, and Recommendations

- Planning
- Training
- Implementation

## DoD Green Procurement – Successes, Challenges, and Recommendations: Planning

**Successes**
- Raised awareness via training, promotional materials, and interviews
- GP Policy Statements with command-level support
- Holistic approach to procurement: placed GP in context of procurement hierarchy and other mandatory programs (JWOD, UNICOR, FEMP, etc.)
- EMS integration takes advantage of plan, do, check, act hierarchy

## DoD Green Procurement – Successes, Challenges, and Recommendations: Planning

**Challenges**
- Tendency has been reactive as opposed to proactive
- Personnel perceptions:
- Large, complex, overwhelming program
- Want to “do the right thing,” but simple tools to screen requirements and select products/vendors are lacking
- “Green” therefore exclusively an environmental program
- Green equals greater cost
- Local suppliers in non-metropolitan areas cannot meet requirements
- Does not apply overseas

## DoD Green Procurement – Successes, Challenges, and Recommendations: Planning

**Recommendations**
- Engage installation-level stakeholders early
- Establish a champion outside of environmental
- Get “buy in” from three key organizations:
- Contracting
- Supply
- Environmental
- Gap analyses and pilot programs allow for focused assessment and staging of solutions

## DoD Green Procurement – Successes, Challenges, and Recommendations: Training

**Successes****	**
- In-person, instructor-led training lends itself to “touch and feel” exercises
- Hands-on exercises and small-group breakouts bring the details into focus
**Challenges**
- In-person, instructor-led training impractical and/or cost prohibitive for large stakeholder populations
- NMCI connectivity issues for web-based training at Marine Corps facilities

## DoD Green Procurement – Successes, Challenges, and Recommendations: Training

**Recommendations**
- Take advantage of installation-level EMS General Environmental Awareness training programs
- Use instructor-led training to kickoff the program to wide audience
- Maintain awareness for infrequent purchasers via video or web-based training
- Maintain awareness for supply and contracting via instructor-led education

## DoD Green Procurement – Successes, Challenges, and Recommendations: Implementation

**Successes**
- Initiated customized documentation
- Completed product substitution research using an opportunity assessment approach
- Developed boiler plate language to streamline contract preparation

## DoD Green Procurement – Successes, Challenges, and Recommendations: Implementation

**Challenges**
- Long-term service contracts without GP language
- On-site NIB/NISH stores that don’t stock compliant items due to lack of customer demand
- Item research perceived as time-consuming and frustrating
- DD350 coding not tied to project performance
- Perception of performance-based contracts a barrier to mandatory compliance
- Supply, Contracting, and Environmental departments out of sync
- Green Power surcharge a difficult sell

## DoD Green Procurement – Successes, Challenges, and Recommendations: Implementation

**Recommendations**
- Leverage existing processes, procedures, and team structures – Work Order Reviews, GCPC logs, and Comptroller approvals
- EMS Teams have a lot of responsibilities – don’t let GP get lost in the shuffle
- Consider web-based documentation where possible to go beyond “box checking” to:
- Facilitate identifying problem products/processes
- Provide quantitative data to aid corrective measures

## DoD Green Procurement – Auditing Insight

**Internal audits will:**
- Occur via ESOHCAMP/EPAS or an environmental management system (EMS) audit
- Review the installation GP Plan, if in place, and determine if it is being applied as stated
- Review procurement orders, materiel evaluations, and other records
- Interview personnel on the procedures they follow
- Spot check that green products are being used

## DoD Green Procurement – Auditing Awareness

**External audits may:**
- Address Affirmative Procurement elements only under RCRA compliance program
- Issue Notice of Violation for compliance deficiencies in the AP Program, but fines (also called administrative penalties) cannot be levied

## “Wish List”

- Paperless tracking system with integrated research tools
- DoD database of green products with national and local vendors
- Standardized labeling/certification system for compliant products
- GP auditing incorporated into contracting and supply auditing mechanisms

## Special Thanks

- Christina Coppeler and Carol Maslanka, URS Gaithersburg
- Chaela Hall, Hudson Potomac Engineers
- Amal Hijazi and Will Neff, URS Denver
- Deborah Morefield, Department of the Navy, Installations and Environment
- Doreen Peters, URS Herndon
- Jennifer Simmons, HQMC

## Questions, Comments, and Discussion

## Contact Information

- Kerri Hartung	URS Group, Inc.
-     (919) 461-1561kerri_hartung@urscorp.com
- Alicia Filzen
- 	MCAS Cherry Point
- 	(252) 466-5391
- 	alicia.filzen@usmc.mil