# Presentation: 234223

## Session 5: Working with Copy:Finding Appropriate Records

- How do I identify the "most appropriate" serial record?
- 		Is it the same publication?
- 		Is it for the right physical format?
- 		Do the dates fit?
- 		Is the record AACR2?
- 		How authoritative is the record?

**Notes:**
References
The trainer may want to review the following sources:
CONSER Editing Guide, Field 042
CONSER Cataloging Manual, Modules 22 and 31

Warm Up Exercises
See Appendix G for suggestions.

Questions for the Session
The objectives of this session are to help the participants recognize the distinctive elements of serial cataloging records, define the “most appropriate” serial copy, and select appropriate serial copy based on information from the piece(s) in hand.  To that end the material in the session is focused on answering these questions:
Is it the same publication?
Is the record for the same physical format?
Does the date span of the record fit my serial?
Is the record AACR2?
How authoritative is the record?

## Is the publication the same?

- What to look for:
_**Description**_**      ****	****           **_**MARC Tag**_**	**
**ISSN****	****                       022****	**
**Title and statement**
**   ****of responsibility        245 #a, #n, #p and #c****	**
**Publisher****	****            260 #b****	**
**Dates of publication     362 and 008 fixed field  dates****	**
**Issuing body note        550****	**
**Subject headings         6xx**
**Links (earlier/later)  ****	**** 780/785****	**

**Notes:**
Evaluating Serial Copy
Trainers: please note that the records used for examples in this session may not conform to current practices in coding, tagging, formatting notes, etc.  The emphasis in this session is on selecting the best or most appropriate copy available, not on how it should or could be edited.  Session 6 will cover the editing of serial copy.

Is it the same publication? 	 	 	
 	- What you need to know:
 	 	- Many serials have titles that are not unique
 	 	- What may at first seem to be the appropriate record may not be
 	- What to look for in the record:
 	Description			MARC tag
	ISSN			022
	Title & statement of respons.		245 #a, #n, #p, #c
	Publisher			260 #b
	Dates of publication		362 & 008 fixed field dates
	Issuing body note		550
	Subject headings		6xx
	Linking fields (earlier/later title)	780/758

## Example:

**Cover:**
**CRITIQUE**
**studies in**
**contemporary**
**fiction**
**Volume 40, No. 3                          Spring 1999**
**Verso of cover:**
**CRITIQUE: Studies in Contemporary Fiction (ISSN 0011-1619) is published quarterly by Heldref Publications, 1319 Eighteenth Street, N.W. Washington, D.C. 20036-1802** ...

**Notes:**

Here is a serial with a fairly common title.  Note that there is an ISSN and that it is published in Washington.  Note also that what we are looking at is volume 40, published 1999.

## Record 1:

**Type:  a     ELvl:          Srce:        GPub:        Ctrl:            Lang:  eng**
**BLvl:  s     Form:         Conf:  0     Freq:  b     MRec:        Ctry:  nyu**
**S/L:   0      Orig:          EntW:        Regl:  r     ISSN:  1      Alph:  a**
**Desc:  a     SrTp:  p     Cont:         DtSt:  d**     **Dates: 1946,1947**
**010  --  #a    53-23838 //r83**
**022  0-  #a 0748-7452**
**035  --  #a (OCoLC)8541749**
**040  --  #a DLC #c DNGA #d InU #d DLC #d NSDP #d m/c**
**042  --  #a lc #a nsdp**
**050  00  #a N1 #b .C935**
**082  --  #a 709/.04 #2 19**
**130  00  #a Critique (New York, N.Y.)**
**210  0-  #a Critique #b (New York, N.Y.)**
**222  00  #a Critique #b (New York, N.Y.)**
**245  10   #a Critique.**

**Notes:**
This is the first record that has been found.  What do we see from this screen?
  - The title is the same.
  - It is published in New York.
  - It was only published from 1916-1947.
  - The ISSN doesn’t match.

## Record 1(cont’d):

**260 00   #a New York : #b [s.n.], #c 1946-1947.**
**300  --   #a 1 v. : #b ill. ; #c 24 cm.**
**310  --   #a Bimonthly, #b Jan.-Feb. 1947**
**321  --   #a Monthly, #b Oct.-Nov. 1946**
**362 0-   #a Vol. 1, no. 1 (Oct. 1946)-v. 1, no. 3 (Jan./Feb. 1947).**
**500  --  #a A review of contemporary art.**
**500  --  #a Title from cover.**
**570  --  #a Editor: Oct. 1946-      D. Loshak and others.**
**650  -0  #a Art #v Periodicals.**
**650  -0  #a Art, Modern #y 20th century #v Periodicals.**
**700 11  #a Loshak, David.**

**Notes:**

Points to mention from this screen:

The imprint (260) information does not match.
The dates (362 and fixed field Dates) are clearly outside the range of the piece in hand.
There is no issuing body (550) mentioned.
The subjects (65x) do not match.

## Record 2:

**Type:  a     ELvl:         Srce:         GPub:        Ctrl:           Lang:  eng**
**BLvl:  s     Form:        Conf:  0     Freq:  f      MRec:        Ctry:  stk**
**S/L:   0     Orig:          EntW:        Regl:  r     ISSN:  z     Alph:   **
**Desc:        SrTp:  p     Cont:  b     DtSt:  c**      **Dates: 1973,9999**
**010  --  #a  74-642391 //r82**
**022  --  #a 0301-7605**
**035  --  #a (OCoLC)1792678**
**040  --  #a DLC #c DLC #d OcoLC #d NST #d AIP #d NST #d MH**
**042  --  #a lc**
**043  --  #a ee----- #a e-ur---**
**050  00  #a DK246#b .C73**
**082  --  #a 320.9/47/084**
**210  0-  #a Critique #b (Glasg.)**
**222  -0  #a Critique #b (Glasgow)**
**245  00  #a Critique.**

**Notes:**
This is the second record found. What matches and what doesn’t?

The ISSN (022) does not match.
The title (245) does match.

## Record 2 (cont’d):

**260  --   #a [Glasgow]**
**265  --   #a 31 Cleveden Road, G12 OPH**
**300  --   #a v. #c 21 cm.**
**350  --   #a $3.00**
**362 0-  #a v. 1- spring 1973-**
**500  --  #a "A new journal of Soviet studies and Socialist theory."**
**651  -0  #a Soviet Union #x Politics and government #v Periodicals.**
**651  -0  #a Europe, Eastern #x Politics and government #v Periodicals.**
**650 -0  #a Socialism #v Periodicals.**

**Notes:**

Points to mention: 

The imprint (260) information does not match.
The dates (362 and fixed field Dates) could include the piece in hand.
There is no issuing body (550) mentioned.
The subjects (65x) do not match.

## Record 3:

**Type:  a    ELvl:          Srce:  d      GPub:       Ctrl:            Lang:  eng**
**BLvl:  s     Form:         Conf:  0     Freq:  q     MRec:        Ctry:  dcu**
**S/L:   0      Orig:          EntW:        Regl:  r     ISSN:  1     Alph:  a**
**Desc:  a     SrTp:  p     Cont:         DtSt:  c**     **Dates: 1956,9999**
**010  --  #a    64-32236 //r922**
**022  0-  #a 0011-1619**
**032  --  #a 732090 #b USPS**
**035  --  #a (OCoLC)1565475**
**040  --  #a MnMULS #c MnMULS ...**
**042  --  #a lc #a nsdp**
**050  00  #a PN3503 #b .C7**
**082  2-  #a 801**
**130  0-  #a Critique (Bolingbroke Society)**

**Notes:**

In record 3 what matches? 

The ISSN (022) matches.

## Record 3 (cont’d):

**210  0-  #a Critique - Bolingbroke Soc.**
**222  -0  #a Critique - Bolingbroke Society**
**245 10  #a Critique.**
**260  --  #a [Minneapolis, Minn. : #b Bolingbroke Society,**
**265  --  #a Heldref Publications, 4000 Albermarle St., N.W., Washington, DC 20016**
**300  --  #a v. ; #c 22-24 cm.**
**310  --  #a Quarterly, #b fall 1982-**
**321  --  #a Three times a year, #b winter 1956-spring 1982**
**362  1-  #a Began with v. 1, no. 1 (winter 1956).**

**Notes:**

Points to mention:

The title (245) matches.
The imprint (260) information does not match, but the 500 note makes it clear that the publication information has changed and the new information does match.
The dates (362 and fixed field Dates) could include the piece in hand.

## Record 3 (cont’d):

**500   --  #a Some vols. have also special titles.**
**500   --  #a Published: Atlanta, Ga., <1975>-spring 1982;**
** ****Washington, D.C. : Heldref Publications, fall 1982-**
**500   --  #a Description based on: Vol. 1, no. 2 (summer 1957);**
** ****title from cover.**
**515   --  #a Lacks date designation, <V. 3, no. 16>-v. 23, no. 1.**
**650  -0  #a Fiction #y 20th century #x History and criticism**
** ****#v Periodicals.**
**710  20  #a Bolingbroke Society.**
**780  00  #t Faulkner studies #w (OCoLC)1568961**

**Notes:**

Points to mention:

There is no issuing body (550) mentioned.
The subject (65x) does match.

## Is the record for the same physical format?

**What to look for:**
_**Description**_**      ****	****             **_**MARC Tag**_**	**
**Fixed fields form coding****	****       008, 006, and 007****	**
**General Material**
**   ****Designation (GMD)****	****       245 #h ****	**
**Physical description****	****       300****	**
**Other physical format note    530**
**Reproduction note****	****                  533**
**Electronic access****	****                  856**

**Notes:**
2. Is the record for the same physical format?
    - What you need to know:
 	- Many serials are issued in multiple formats: print, electronic  	(CD, online), microform (microfilm, microfiche)
 	- Often they have the same title
 	- You will often find many records for the microform version 
 	(use the search mechanism in your utility to eliminate these if 	you are hunting only for the print title)
 	- Online versions may have their own record or they may may  	be noted on the print record (if you are cataloging the print 	 	title, you can use this record).
     - What to look for in the record: (discuss list above)

## Example:

**Cover:**
**VANITY FAIR**
**                                                  ****March 1999**
**Table of contents p. 24:**
**VANITY FAIR**
**March 1999  No 463**
**Masthead page: **
**Vanity Fair is published by The Condé Nast Publications, Inc. Condé Nast Building, 350 Madison Avenue, New York, New York 10017**

**Notes:**

In this case, we are looking for the appropriate record for Vanity Fair.  We have the serial in print.

## Record 1:

**Type:  a     ELvl:  I      Srce:  d      GPub:        Ctrl:           Lang:  eng**
**BLvl:  s**     **Form:  a**     **Conf:  0     Freq:  m     MRec:        Ctry:  nyu**
**S/L:   0      Orig:          EntW:        Regl:  r      ISSN:         Alph:  a**
**Desc:  a     SrTp:  p     Cont:          DtSt:  c      Dates: 1914,9999 **
**010  --  #a 16-12043//r912 #z sn83-3978 #z sn82-3420  **
**040  --  #a BHP #c BHP  **
**007       #a h #b b #d b #e d****  **
**022  0-  #a 0733-8899  **
**130  0-  #a Vanity fair (New York, N.Y.)  **
**222  -0  #a Vanity fair #b (New York, N.Y.)  **
**245  10  #a Vanity fair** **#h [microform]**
**260  --  #a [New York : #b Vanity Fair Pub. Co., #c 1913-  **
**300  --  #a v. : #b ill. ; #c 33-36 cm.  **
**310  --  #a Monthly**

**Notes:**

Points to mention:

The fixed field Form is coded for a microfilm version (code a).
The 007 field makes it clear that this record is for a microfilm version.
The GMD in the 245 field also makes it clear that this is for a microfilm version.

## Record 1(cont’d):

**362  0-  #a [Vol. 1, no. 5] ([Jan. 1914])-  **
**500  --  #a Imprint varies: New York, NY : Condé Nast Publications,  **
**515  --  #a Issues for Jan. 1914-Feb. 1936 called also v. 1, no. 5-v. 45, no. 6.  **
**533  --  #a Microfilm. #b Foster City, CA : #c Information Access Co., #e cartridges : negative ; 16 mm. #f (Magazine collection)  **
**580  --  #a Absorbed by: Vogue, Mar. 1936; resumed publication Mar. 1983 with v. 46, no. 1.  **
**580  --  #a Issued also in an Italian ed. (with different textual content) **
**under title: Vanity fair Italia, June 1990-  **
**710  2-  #a Information Access Company.  **
**775  1-  #t Vanity fair Italia #w (DLC)   91648557 #w (OCoLC)23436101  **
**780  00  #t Dress & vanity fair #w (OCoLC)8337438 #w (DLC)sf 83000003  **
**785  14  #t Vogue #x 0042-8000 #g Mar. 1936-Feb. 1983 #w (DLC)**
**08036997 #w (OCoLC)1769261  **
**830  -0  #a Magazine collection**

**Notes:**

Points to mention:

The 533 notes also makes it clear that this is a reproduction microform record.

## Record 2:

**Type:  a     ELvl:         Srce:  d      GPub:       Ctrl:            Lang:  eng**
**BLvl:  s****     ****Form:****         ****Conf:  0     Freq:  m    MRec:        Ctry:  nyu**
**S/L:   0      Orig:          EntW:        Regl:  r     ISSN:  1     Alph:  a**
**Desc:  a     SrTp:  p     Cont:         DtSt:  c****     ****Dates: 1914,9999**** **
**010  --  #a    16-12043 //r912 #z sn 83003978 #z sn 82003420 **
**022  0-  #a 0733-8899**
**032  --  #a 697930#b USPS**
**035  --  #a (OCoLC)8356733**
**040  --  #a ViU #c ViU ...  **
**042  --  #a nsdp #a lc**
**050  00  #a AP2#b .V3**
**130  0-  #a Vanity fair (New York, N.Y.)**
**210  0-  #a Vanity fair #b (N. Y. N. Y.)**
**222  -0  #a Vanity fair #b (New York, N.Y.)**
**245  10  #a Vanity fair.**

**Notes:**
This is the record for the print version.  Note the following:
  Form of item in fixed field is blank
  There is no GMD in the 245

## Record 2 (cont’d):

**260  --   #a [New York : #b Vanity Fair Pub. Co.,**** ****#c 1913-**
**265  --   #a Condé Nast Publications Inc., Condé Nast Bldg.,**
** ****350 Madison Ave., New York, N.Y. 10017**
**300  --   #a v. : #b ill. ; #c 33-36 cm.**
**310  --   #a Monthly**
**362  0-  #a [Vol. 1, no. 5] ([Jan. 1914])-**
**500  --  #a Imprint varies: N.Y., N.Y. : Condé Nast Publications, **
**515  --  #a Issues for Jan. 1914-Feb. 1936 called also v. 1, no. 5-v. 45, no. 6.**
**515  --  #a Issues for Mar. 1983-July 1995 called v. 46, no. 1-v. 58, no. 7; for Aug. 1995-   called no. 420-**

**Notes:**
Further indications:
  300 field has v.

This is the appropriate record.

## Record 2 (cont’d):

**580  --  #a Absorbed by: Vogue, Mar. 1936; resumed publication Mar. 1983 with v. 46, no. 1.**
**580  --  #a Issued also in an Italian ed. (with different textual content) under title: Vanity fair Italia, June 1990-**
**775 1-  #t Vanity fair Italia #w (DLC)   91648557 #w (OCoLC)23436101**
**780 00 #t Dress & vanity fair #w (OCoLC)8337438 #w (DLC)sf 83000003**
**785 14 #t Vogue #x 0042-8000 #g Mar. 1936-Feb. 1983 #w (DLC)   08036997 #w (OCoLC)1769261**

## Do the dates fit?

**What to look for:**
_**Description**_**      ****	****                      **_**MARC Tag**_**	**
**Dates of coverage****	****                      Fixed field dates (008)**
**Publication dates****	****                      260 #c****	**
**Designation(s)****	****                      362****	**
**"Description based on" note****	****500****	**
**Other notes****	****                                 5xx****	**

**Notes:**
3.   Does the date of the issue(s) in hand fit within the scope of the record?
    - What you need to know:
 	- Because serials are issued over time they can change their  	titles and sometimes change back to an original title
 	- Just because the title and the publisher are the same does not 	necessarily mean that the record is appropriate.
    - What to look for in the record: 	
         Description		MARC Tag
         Dates of coverage		Fixed field, dates (008)
         Publication dates		260 #c
         Designation(s)		362
         “Description based on” note	500
        Other notes		5xx

## Issue in hand for March 1999:

**Type:  a     ELvl:         Srce:  d      GPub:       Ctrl:            Lang:  eng**
**BLvl:  s     Form:         Conf:  0     Freq:  m    MRec:        Ctry:  nyu**
**S/L:   0      Orig:          EntW:        Regl:  r     ISSN:  1     Alph:  a**
**Desc:  a     SrTp:  p     Cont:         DtSt:  c****     ****Dates: 1914,9999**** **
**010  --  #a    16-12043 //r912 #z sn 83003978 #z sn 82003420 **
**022  0-  #a 0733-8899**
**032  --  #a 697930#b USPS**
**035  --  #a (OCoLC)8356733**
**040  --  #a ViU #c ViU ...  **
**042  --  #a nsdp #a lc**
**050  00  #a AP2#b .V3**
**130  0-  #a Vanity fair (New York, N.Y.)**
**210  0-  #a Vanity fair #b (N. Y. N. Y.)**
**222  -0  #a Vanity fair #b (New York, N.Y.)**
**245  10  #a Vanity fair.**

**Notes:**

Example: issue in hand is for March 1999. Note that the fixed field dates are open (9999 in last position).  

## Example (cont’d):

**260  --  #a [New York : #b Vanity Fair Pub. Co., #c 1913-**
**265  --  #a Condé Nast Publications Inc., Condé Nast Bldg.,**
** ****350 Madison Ave., New York, N.Y. 10017**
**300  --   #a v. : #b ill. ; #c 33-36 cm.**
**310  --   #a Monthly**
**362  0-  #a [Vol. 1, no. 5] ([Jan. 1914])-**
**500  --  #a Imprint varies: N.Y., N.Y. : Condé Nast Publications, **
**515  --  #a Issues for Jan. 1914-Feb. 1936 called**
** ****also v. 1, no. 5-v. 45, no. 6.**
**515  --  #a Issues for Mar. 1983-July 1995 called**
** ****v. 46, no. 1-v. 58, no. 7; for Aug. 1995-   called no. 420-**

## Example (cont’d):

**580  --  #a Absorbed by: Vogue, Mar. 1936; resumed publication Mar. 1983 with v. 46, no. 1.**
**580  --  #a Issued also in an Italian ed. (with different textual content) under title: Vanity fair Italia, June 1990-**
**775 1-  #t Vanity fair Italia #w (DLC)   91648557 #w (OCoLC)23436101**
**780 00  #t Dress & vanity fair #w (OCoLC)8337438 #w (DLC)sf 83000003**
**785 14  #t Vogue #x 0042-8000 #g Mar. 1936-Feb. 1983 #w (DLC)   08036997 #w (OCoLC)1769261**

**Notes:**
This screen shows that the title was absorbed by Vogue for a certain period, which is explained by the 580 and 785 fields.  However, the title resumed and thus, this is still an active record. The reason why there is no new record is because the absorption was temporary and the resumed serial continued the numbering.

## Is the record AACR2?

**What to look for:**
_**Description**_**      ****	****             **_**MARC Tag**_**	**
**Fixed field: descriptive****	****008, Desc: a (AACR2)**
**cataloging code****	**
**ISBD punctuation****	****	**
**	**

**Notes:**
Is the record AACR2?
 	- What you need to know:
 	 	- Many records you will find were created prior to AACR2.
 		- In most cases, these are perfectly good records and need not 
 		changed to AACR2.  In some cases, however, they may need to
 		be changed.  (This will be discussed in the next session).
 	- What to look for in the record:
 	Description		MARC Tag
	Fixed field: descriptive cataloging	000, Desc: a (AACR2)
	   code
	ISBD punctuation		

## Microform Record 1: (pre-AACR2)

**Type:  a     Elvl:  I     Srce:  d     Gpub:        Ctrl:            Lang:  eng**
**BLvl:  s     Form:  a    Conf:  0     Freq:  m    Mrec:        Ctry:  nyu**
**S/L:   1     Orig:          EntW:        Regl:  r     ISSN:         Alph:  a**
**Desc:****        ****SrTp:  p     Cont:         DtSt:  c     Dates: 1876,9999 **
**245  00  #a Library journal.  **
**247  10  #a American library journal #f v. 1****  **
**260  --  #a New York,  [etc.] #b R.R. Bowker [etc.]**
**300  --  #a v. #b illus., maps, ports.  #c 24-27 cm.  **
**310  --  #a Semimonthly (monthly July and August), #b Jan. 1, 1920-  **
**321  --  #a Monthly, #b Sept. 1876-Dec. 1919  **
**362  0-  #a v. 1-   Sept. 1876-  **
**533  --  #a Microfilm. #b Ann Arbor, Mich., #c Xerox University Microfilms, #d 1974- #e       reels. 16 mm.  **

**Notes:**

Example: two microfilm records for the same title.

First record is a pre-AACR2 record (partial record).  There are three things that point to this:
     Desc. Is blank rather than a
     S/L: is 1 rather than 0 (1= latest entry)
     The 247 field contains the earlier title.  Latest entry will be discussed later in this session.   

## Microform Record 2: (AACR2)

**Type:  a     Elvl:  I      Srce:  d     Gpub:        Ctrl:           Lang:  eng**
**BLvl:  s     Form:  a     Conf:  0     Freq:  u     Mrec:        Ctry:  nyu**
**S/L:   0      Orig:          EntW:        Regl:  u     ISSN:        Alph:  a**
**Desc:  a****     ****SrTp:  p     Cont:         DtSt:  c     Dates: 1877,9999**
**245  00  #a Library journal #h [microform].**
**246 10  #a  LJ **
**260  --  #a New York : #b F. Leypoldt, #c 1877-  **
**300  --  #a  v. : #b ill. ; #c 25 cm.  **
**310  --  Semimonthly (monthly, July-Aug.), #b Jan. 1, 1920-**
**321  --  Monthly, #b Sept. 1877-Dec. 1919**
**362  0-  #a Vol. 2, no. 1 (Sept. 1877)-**
**533  --  #a Microfilm. #b Ann Arbor, Mich. : #c University Microfilms. #e   microfilm reels ; 35 mm.  **
**780  00  #t American library journal #w (DLC)sn 89029466 #w (OCoLC)9552925  **

**Notes:**

Second record is an AACR2 record (partial)  Note that in this record the Desc. Is a.  Also, S/L =0 for successive entry and the earlier title has been given in field 780 as a link to the other record.  

## How authoritative is the record?

**What to look for:**
** ****LCCN (010 field):**
**Unprefixed****	****LC (or CONSER after 2000)**
**	****010 --  #a    16-12043 ****	**
**	****	****	**
**sn- prefix ****	****NSDP or other CONSER member**
**                           ****(prior to 2000) **
**	****010 --  #a sn82-3420****	**
**	****	****	**
**c--****	****National Library of Canada**
**	****010 --  #a ce95-700239****	**

**Notes:**
How authoritative is the record?
 	- What you need to know:
 		- The CONSER program has created or authenticated many 
  		serial records.
 	 	- LC serial records are all CONSER records.
 		- Headings in CONSER full or core records are all included in
 		the Name Authority File and descriptive and subject
  		elements have been verified as of the date given in field 936 or 	500 (Latest issue consulted).
 		- Just because a record is CONSER authenticated, however, 
 		does not mean that the record might not need some editing;
 		later changes may have occurred to the serial.
	- What to look for in the record:
	 LCCN (010 field)	

## Is the record authoritative? (cont’d):

** ****CONSER authentication codes (042 field):**
**Specific agencies:**
**	****lc****	****Library of Congress**
**             ****lcac****	****LC Annotated Children’s Cataloging Program**
**	****nlc****	****National Library of Canada****	**
**	****nsdp****	****National Serials Data Program****	**
**	****isds/c****	****ISSN Canada****	**
**Name heading status:**
**	****lcd****	****Descriptive elements and name**
**                             ****headings verified by a CONSER member**
**	**
**	****msc****	****Descriptive elements verified,**
**                             ****but one or more headings not in the**
**                             ****LC Name Authority File**

**Notes:**
Field 042 may indicate the following:
  - that the record has been authenticated, 
  -  by whom, 
  -  and whether the headings are in the authority file

Note on msc: Code msc is used by NSDP in all prepub records because headings are not checked in these records. 

## Is the record authoritative? (cont’d):

** ****CONSER authentication codes (042 field):**
**Other:**
**	****premarc****	****Library of Congress recon record**
**	****x...****	****            Codes that begin with an "x”**
**                                  ****mean the title is not considered**
**                                  ****to be serial or the institution has ****	****	****	**** not treated it as a serial****	**

**Notes:**
You may find a code, such as “xlc” on a record for a monographic series or a conference publication.  In this case, the code means that LC does not treat this title as a serial.  It does not mean that it isn’t a serial and that another CONSER cataloger might want to create a serial record for it.

## What else?

**What to look for:**
**    **_**Description**_**	****                 **_**MARC Tag**_**	**
**    ****Call numbers****	****                 050, 082, 090, etc.****	**
**    ****Subject headings****	****      6xx****	**
**    ****Earlier and/or later titles    780 and/or 785****	**
**    ****Related titles****	****                 Other 76x-78x linking**
**                                                  ****fields**
**            **

**Notes:**
What else should I consider?
  	- What you need to know:
	 	- Not all serial or CONSER records will contain a call number
		and subject headings.  Many of these are records created by the 	ISSN center.  You may need to add subject elements, as 	appropriate.
 		- Serial records often contain links to earlier or later titles and
 		your span of issues may include one of these titles.
 		- Serial records also often have links to other related records,
 		such as supplements, translations, language editions, and other
 		physical formats.  Do you also have one of these titles in
 		your collection?  Would you need to edit these records as well?
	- What to look for in the record:
	Description		MARC Tag
	Call numbers		050, 082, 090, etc.
	Subject headings		6xx
	Earlier and/or later titles		780 and/or 785
	Related titles		Other 78x linking fields

## Example:

**Type:  a****     ****ELvl:  8****     ****Srce:  d      GPub:        Ctrl:           Lang:  eng**
**BLvl:  s     Form:         Conf:  0     Freq:  b     MRec:        Ctry:  nju**
**S/L:   0      Orig:          EntW:        Regl:  r      ISSN:        Alph:   **
**Desc:  a     SrTp:  p     Cont:         DtSt:  c      Dates: 1999,9999  **
**010  --  #a sn98-1720  **
**040  --  #a NSD #c NSD  **
**012  --  #l 1  **
**022  0-  #a 1520-9202  **
**037  --   #b IEEE Service Center, 445 Hoes Lane, P.O. Box 1331, **
**Piscataway, NJ 08855-1331  **
**042  --  #a msc  **
**245  00  #a IT professional magazine.****  **

**Notes:**

Example: NSD prepublication record.  Note the Elvl fixed field field is ‘8’ for prepub and the 040 has the code “NSD” for NSDP. 

## Example (cont’d):

**260  --  #a Piscataway, NJ : #b Institute of Electrical and Electronics Engineers, Inc.,**
**263  --  #a 9901  **
**300  --  #a v.  **
**310  --  #a Bimonthly  **
**710  2-  #a Institute of Electrical and Electronics Engineers.  **
**936  --  #a PREPUB: publication expected: Jan. 1999****  **

**Notes:**
The note in field 936 (CONSER note field) explains that this is a record created prior to publication for the purposes of assigning the ISSN.  Field 263 contains the expected date of publication. Code msc is used by NSDP in all prepub records because headings are not checked in these records.

## Pre-AACR2 caveats:

**truncated titles:**
**On piece:**
**Annual report.**
**Quarterly statistics of the Finance Department.****	**
**Transcription:****	**
**Report.**
**Statistics.**
**initialisms:**
**245  00  #a GQ, Gentleman’s quarterly.**

**Notes:**
 Pre-AACR2 and Latest Entry Records
- If the copy you find is coded as pre-AACR2, note that the rules for choice of entry, descriptive cataloging, punctuation, capitalization and bracketing, as well as transcription of the title proper, were quite different.
- Some typical differences:
Titles were often truncated to omit frequency statements and corporate body names when the same body was also the main entry.  For example,
	On piece:				Transcription:
	Annual  report			Report.
	Quarterly statistics of the Finance Dept.		Statistics.
	Note that this affects search strategies in both the local OPAC and in a utility such as OCLC or RLIN.
After 1975, if a piece contained both an initialism and a full form of the title, both were included in the title proper.  The initialism appeared first separated from the full title by a comma.  For example,
		245 00 #a GQ, Gentleman’s quarterly.

## Pre-AACR2 Caveats (cont’d):

- use of the 247 for slight title variations:
**245  00  #a Bulletin - Council on Library Resources.**
**247  01  #a Bulletin of the Council on Library Resources**
**500  --   #a Title varies slightly.**

**Notes:**
Rarely, some AACR successive entry records may contain a 247 field (former title or title variations) for slight variations in the title proper.  For example,
		245 00 #a Bulletin – Council on Library  Resources.
		247 01 #a Bulletin of the Council on Library Resources.
		500 -- #a Title varies slightly.

In the history of online serials cataloging there are two main sets of rules that have been employed to describe and maintain the bibliographic histories of serial titles.  They are: latest entry cataloging (coded in fixed field 008 S/L as “l”) and successive entry cataloging (coded in fixed field 008 S/L as “0”) 
- 	There are MARC records in most utilities and systems created according to both of these conventions.

## Latest entry records

- Description is based on latest issue
- Earlier title changes are included in 247 fields
- Earlier issuing bodies in 550 note
- New records created for mergers and splits

**Notes:**
Latest entry records:
Latest entry records describe the bibliographic history of a given title in  
 	fewer records since the occasions when a new record was called for were far more limited.
When a title changed, the record was revised so that entry was under the 
	latest title with earlier titles accounted for in 247 fields in online records.
Serials entered under corporate bodies likewise were revised if the corporate body changed.
A new record was created to handle title mergers, splits and the like.
The next slide is an example of a latest entry record (some tags omitted).

## Latest Entry Record:

**Type: a   Elvl: ****	****     Srce: d****	****Gpub:          Ctrl ****	**
**Blvl:s****	****   Form:     Conf: 0****	****Freq: m        Mrec: ****	**
**S/L: 1****	****  Orig:        EntW: ****	****Regl: n         ISSN: ****	**
**Desc: ****	****  SrTp: p    Cont: ****	****DtSt: d****	****         Dates: 1926,1992****	**
**010****	****--****	****#a 29-15619//r643****	**
**022****	****--****	****#a 0004-4059****	**
**245****	****00****	****#a Arts magazine.****	**
**247****	****10****	****#a Art digest #f Nov.  1926-July 1954****	**
**247****	****10****	****#a Arts digest #f Aug.  1954-Sept.  1955****	**
**247****	****10****	****#a Arts #f Oct.  1955-May/June 1961****	**
**260****	****--****	****#a [New York, etc.  #b Art Digest Inc.]****	**
**362****	****0-****	****#a v. 1-66, no. 7; Nov. 1926-Mar 1992.****	**

**Notes:**

If you use pre-AACR2 copy, consult your local standards for editing copy.

## Electronic Serial (Former Practice):

**Type:  m     ELvl:  I      Srce:  d     Audn:        Ctrl:        Lang:  eng**
**BLvl:  s       File:  u      GPub:        MRec:       Ctry:  nyu**
**Desc:  a      DtSt:  m     Dates: 1996,9999**
**006  --  [swn p       a0]**
**007  --  #a c #b r #d c #e n #f u**
**090  --  #a Q1.C67 #b S34 (INTERNET)  **
**245  00  #a Cornell science and technology magazine #h [electronic resource]  **
**256  --  #a Computer data.  **
**260  --  #a [Ithaca, NY] : #b CUME, Inc., #c [1996-  **
**500  --  #a Title from opening screen.  **
**500  --  #a Description based on content as of January 1999.  **
**500  --  #a Funded in part by the Cornell University, College of Arts and **
**Sciences, Engineering.  **
**505  2-  #a Partial contents: Editorials -- News -- SciTech staff.  **
**516  --  #a Text (HTML), graphics  **
**538  --  #a Mode of access: World Wide Web.  **
**856  7-  #u http://www.englib.cornell.edu/scitech/ #2 http**

**Notes:**
Electronic Serials
-	Electronic serials have been cataloged both in the serials format with appropriate notes added for the computer file characteristics and in the computer file format with appropriate notes added for serial characteristics.
-	Currently, the format is determined by the serial’s content:
  	 	- If the serial is primarily language material (this applies
 		to many if not most electronic serials), a serial 008
 		field is used and an 006 field for computer file characteristics is 
 		added.
		- If the serial is primarily  numeric or other data, the
 		computer file 008 is used with an 006 field for serials
 		characteristics is added.
-	Copy searching for electronic serials may turn up records in one or the other or both formats.  Depending on your local policies, you may wish to select and/or edit such records to conform to current practices.  
-	The first example shows a serial cataloged in the computer file format (former practice).  Note the Type fixed field, other fixed fields, 006 and 007.

## Electronic Serial (Current Practice):

**Type:  a****     ELvl:  I     Srce:  d     GPub:         Ctrl:            Lang:  eng**
**BLvl:  s      Form: s   Conf:  0     Freq:  w      MRec:        Ctry:  nyu**
**S/L:   0       Orig:   s   EntW:        Regl:  n       ISSN:         Alph:  a**
**Desc:  a     SrTp:  p   Cont:         DtSt:  c        Dates: 1997,9999  **
**040        #a DLM #c DLM #d OCL  **
**006        [m        d        ]  **
**007        #a c #b r #d c #e n #f u  **
**022  --  #y 1049-0434  **
**043  --  #a n-us---  **
**130  0-  #a Entertainment weekly (Online)  **
**245  00  #a Entertainment weekly #h [electronic resource].**
**246  30  #a Entertainment online  **
**260 --  #a [New York, N.Y.] : #b Entertainment weekly, Inc. **
**362  1- #a Print began in 1997.**

**Notes:**

The second example shows a serial cataloged in the serials format (current practice for language materials).  
Note the Type fixed field, 006 and 007.

## Eserial (cont’d):

**500--  #a Description based on: no. 394 (Aug. 29, 1997); title from **
**home page (viewed Sept. 17, 1997).**
**538  --  #a Mode of access: World Wide Web.  **
**650  -0  #a Motion pictures #v Periodicals.  **
**650  -0  #a Television programs #z United States #v Periodicals.  **
**650  -0  #a Sound recordings #v Periodicals.  **
**650  -0  #a Video recordings #v Periodicals.  **
**650  -0  #a Literature, Modern #y 20th century #x History and**
** ****criticism #v Periodicals.  **
**651  -0  #a United States #x Popular culture #v Periodicals.  **
**776  1   #t Entertainment weekly (DLC)90650035 #w (OCoLC)21114137  **
**856  40 #u http://cgi.pathfinder.com/ew/**

**Notes:**
Note the 776 and 856 fields.

## Single Record:

**Type:  a     ELvl:          Srce:  d      GPub:        Ctrl:           Lang:  eng**
**BLvl:  s      Form:        Conf:  0      Freq:  w     MRec:        Ctry:  nyu**
**S/L:   0       Orig:          EntW:         Regl:  n      ISSN:  1     Alph:  a**
**Desc:  a     SrTp:  p     Cont:          DtSt:  c       Dates: 1990,9999  **
**010  --  #a 90-650035 #z sn90-42  **
**040  --  #a NSD #c NSD ...  **
**007        #a c #b r #d c #e n #f u {optional}**
**022  0-  #a 1049-0434  **
**032  --  #a 005149 #b USPS  **
**042  --  #a nsdp #a lc  **
**043  --  #a n-us---  **
**050  00  #a PN1993 #b .E59  **
**082  00  #a 791.4/05 #2 20  **
**210  0-  #a Entertain. wkly.  **
**222  -0  #a Entertainment weekly  **
**245  00  #a Entertainment weekly.  **
**246  10  #a Entertainment  **

**Notes:**

-  Another case to note while searching for copy for electronic serials is the “single record/multiple records” option in providing access to remote access serials with print counterparts.  You may find two records (one for the online version and another for the print version), or you may find only a single record for the print version with the online version noted in a 530 field and online access indicated in an 856 field.

This example shows an example of providing access to the electronic serial through the record for the print. This is the single record approach.  Note the 007, this is optional for the single record approach.

## Single Record (cont’d):

**260  --  #a New York, NY : #b Entertainment Weekly, Inc., #c c1990-  **
**265  --  #a Entertainment Weekly, POB 30608, Tampa, FL 33630-0608**
**300  --  #a v. : #b ill. (mostly col.) ; #c 28 cm.  **
**310  --  #a Weekly, with last two issues combined  **
**362  0-  #a #1 (from Fri., 2/16/90)-  **
**500  --  $a Title from cover.  **
**530  --  #a Also issued online.**
**580  --  #a Complemented by: Entertainment weekly ... yearbook.  **
**650  -0  #a Motion pictures #v Periodicals.  **
**650  -0  #a Television programs #z United States #v Periodicals.  **
**650  -0  #a Sound recordings #v Periodicals.  **

**Notes:**
Note the 530 field.

## Single Record (cont’d):

**650  -0  #a Video recordings #v Periodicals.  **
**650  -0  #a Literature, Modern #y 20th century #x History and criticism #v **
**Periodicals.  **
**651  -0  #a United States #x Popular culture #v Periodicals.  **
**787  1-  #t Entertainment weekly ... yearbook #x 1097-5705 #w (DLC) ...**
**98660046 #w 35007488****  **
**856 41  #u http://cgi.pathfinder.com/ew/**
**936  --  #a No. 215 (Mar. 25, 1994) LIC**** **

**Notes:**
Note the 856 field.
- In selecting copy in these cases, consult the guidelines your library has established for handling such situations.

- Session 8 will contain more detail about cataloging electronic serials.

## Summary

- When selecting copy, look for:
**Physical format**
**AACR2 descriptive conventions**
**Successive entry cataloging**
**CONSER authenticated copy**
- In comparing records, look for:
**ISSN**
**Title proper and dates**
**Publication information**

**Notes:**
SummarySelect serial copy based on:
	- physical format
	- AACR2 descriptive conventions
	- successive entry cataloging
	- ISSN
	- title proper
	- statement of responsibility and/or issuing body notes
	- publication dates
	- numeric and/or chronological designations
	- linking entries for earlier/later titles
CONSER authenticated copy is often the best choice.
Be aware of the major pre-AACR2 serials cataloging conventions and your local  policies for adapting/editing records created using them.
Be aware of the various ways of handling electronic journals currently being used as well as your local policies.

## Session 5 Exercises

**Notes:**
Instructions for Exercises
Compare the bibliographic information about the issue in hand given in the following pages with the copy provided.  The copy may not include all MARC tags.  
Trainers please note that those parts of the record corresponding to the criteria for evaluating copy are indicated in bold face in the copy.
Trainers: examples 1-3 are relatively easy.  Numbers 4-5 are more complicated.

## Answers for Exercises:

- Example 1
- Type:  a     ELvl:        Srce:  d     GPub:        Ctrl:        Lang:  eng
**BLvl:  s**     Form:        Conf:  0     Freq:  q     MRec:        Ctry:  ncu
**S/L:   0**     Orig:        EntW:        Regl:  x     ISSN:  1     Alph:  a
**Desc:  a**     SrTp:  p     Cont:        DtSt:  c     **Dates: 1977,9999**
- 010  --  #a 97-645992 #z sn86-14420
- 040  --  #a NSD #c NSD #d NST #d IXA #d DLC
- 012  --  #i 9710 #l 1 #z d
**022  0-  #a 0888-6121  **
- 042  --  #a nsdp #a lc
- 043  --  #a n-us-nc
- 050  00  #a GR110.N8 #b N49 #u <AFC>
- 082  1-  #a 390 #2 11
- 210  0-  #a Newsl. N.C. Folk. Soc.
- 222  -0  #a Newsletter of the North Carolina Folklore Society
**245  00  #a Newsletter of the North Carolina Folklore Society.**

**Notes:**
Circle one.  The copy fits:  Yes  No

It is a serial record.
It is AACR2.
It is successive entry.
The dates fit.
There is no ISSN on this piece.
The enumeration fits.
The 245 title proper matches the piece.

## Exercises (cont’d):

- Example 1 (cont’d):
- 260  --  #a Boone, NC : #b North Carolina Folklore Society, #c 1977-
- 300  --  #a v. ; #c 28 cm.
- 310  --  #a 3 or 4 no. a year, #b 1986-
- 321  --  #a Irregular, #b 1977-1985
**362  0-  #a Vol. 1, no. 1 (5 Feb. 1977)-  **
- 500  --  #a Title from caption.
- 500  --  #a Latest issue consulted: Vol. 22, no. 3 (Sept. 2000).
- 515  --  #a Some issues do not have a numeric designation.
- 650  -0  #a Folklore #z North Carolina #v Periodicals.
- 610  20  #a North Carolina Folklore Society #v Periodicals.
- 651  -0  #a North Carolina #x Social life and customs #v Periodicals.
- 710  2-  #a North Carolina Folklore Society.
- 850  --  #a DLC #a DeU #a MiDW #a TxU #a UU #a ViBlbV

## Exercises (cont’d):

- Example 2
- Type:  a     ELvl:  I     Srce:  d     GPub:        Ctrl:        Lang:  eng
**BLvl:  s**     Form:        Conf:  0     Freq:  b     MRec:        Ctry:  ilu
**S/L:   0**     Orig:        EntW:        Regl:  r     ISSN:        Alph:  a
**Desc:  a**     SrTp:  p     Cont:        DtSt:  c     **Dates: 19uu,9999**
**245  00  #a Conscious choice.  **
- 260  --   #a Chicago, IL : #b Conscious Choice
- 300  --   #a v. : #b ill. ; #c 35 cm.
- 310  --  #a Bimonthly
**500  --  #a Description based on: v. 5, no. 6 (Nov./Dec. 1992)** ; title from
- cover.
- 500  --  #a "Resources for responsible decision making."
- 650  -0  #a Holistic medicine #v Periodicals.
- 650  -0  #a Alternative medicine #v Periodicals.
- 650  -0  #a Health #v Periodicals.
- 650  -0  #a Social ecology #v Periodicals.

**Notes:**
Circle One.  The copy fits:  Yes   No

It is a serial record.
It is AACR2.
It is successive entry.
The dates fit.
The enumeration in the 500 “Description based on” note fits.
The 245 title proper matches the piece.

## Exercises (cont’d):

- Example 3
- Type:  a     ELvl:        Srce:  d     GPub:        Ctrl:        Lang:  eng
**BLvl:  s**     Form:        Conf:  0     Freq:  m     MRec:        Ctry:  ilu
**S/L:   0**     Orig:        EntW:        Regl:  r     ISSN:  1     Alph:  a
**Desc:**        SrTp:  p     Cont:        **DtSt:  c     Dates: 1945,9999**
- 010  --  #a 52-42074
**022  0-  #a 0012-9011**
- 040  --  #a MnMULS #c MnMULS #d CtY #d NSDP #d DLC #d NSDP
-  #d DLC #d OcoLC #d NST #d AIP #d NSDP #d AIP #d NST #d NSDP
-  #d NST #d NSDP #d OcoLC #d OCU-M
- 042  --  #a nsdp #a lc
- 043  --  #an-us---
- 050  00  #aAP2#b.E165
- 210  0-  #a Ebony
- 222  -0  #a Ebony
**245  00  #a Ebony.**

**Notes:**
Circle one.  The copy fits:  Yes   No

It is a serial record.
It is however pre-AACR2.
It is successive entry.
The dates fit.
The ISSN matches.
The 245 title proper matches the piece.
The enumeration fits even  though it is recorded here in a pre-AACR2 style.

## Exercises (cont’d):

- Example 3 (cont’d):
- 260  --   #a [Chicago, #b Johnson Pub. Co., etc.]
- 265  --   #a 820 South Michigan Ave., 60605
- 300  --   #b ill., ports. #c 35 cm.
- 350  --   #a $10.00 (U.S.) #a $11.00 (foreign)
**362  0-  #a v. 1- Nov. 1945-**
- 515  --  #a Some irregularities in numbering; some numbers in vol. 29
-  incorrectly numbered vol. 30.
- 650  -0  #a African Americans #v Periodicals.

## Exercises (cont’d):

- Example 4
- Type:  a     ELvl:        Srce:  d     GPub:        Ctrl:        Lang:  eng
**BLvl:  s**     Form:        Conf:  0     Freq:  q     MRec:        Ctry:  ce
**S/L:   0**     Orig:        EntW:        Regl:  r     ISSN:  z     Alph:
**Desc:**        SrTp:  p     Cont:        **DtSt:  c     Dates: 1952,9999**
- 010  --  #a sn 86-12860
**022  --  #a 0009-0875**
- 040  --  #a MnMULS #c MnMULS #d CU-UC #d RCS # dAIP #d NST
- 042  --  #a nsdp
- 210  0-  #a Ceylon med. j.
- 222  -0  #a Ceylon medical journal
**245  00  #a Ceylon medical journal.**
- 260  --  #a Colombo, #b Ceylon Medical Association.
**362  0-  #a new series, v. 1- May 1952-**
- 650  -0  #a Medicine #v Periodicals.
- 710  20  #a Ceylon Medical Association.
- 780  02  #a British Medical Association. Ceylon Branch. #t Journal

**Notes:**
Circle one.  The copy fits:  Yes   No

It is a serial record.
It is a pre-AACR2 record.
It is successive entry.
The date fits.
The ISSN matches.
The enumeration fits but lacks the “new series” statement.
The 245 title proper matches the piece.

## Exercises (cont’d):

- Example 5: Record 1
- Type:  a     ELvl:         Srce:  d     GPub:       Ctrl:            Lang:  eng
- BLvl:  s **    Form:  a**    Conf:  0     Freq:  u     MRec:        Ctry:  miu
- S/L:   0      Orig:         EntW:        Regl:  u     ISSN:        Alph:  a
- Desc:  a     SrTp:        Cont:         DtSt:  c      Dates: 1950,9999
- 010  --  #a sf87-90526
**007       #a h #b d #c u #d a #e f #f b--- #g b #h a #i c #j a  **
- 022  --  #a 0161-7370
- 042  --  #a msc
- 050  00  #a Microfilm 06202 #u <MicRR>
- 130  0-  #a Popular science (New York, N.Y.)
- 222  -0  #a Popular science #b (New York)
- 245  10  #a Popular science **#h [microform].**
- 246  13  #a Popular science monthly
- 260  --  #a [New York, N.Y. : #b Popular Science Pub. Co., #c 1950-

**Notes:**
A search produced two records.  Which is the better choice for the bibliographic data given?

Which record best fits the piece in hand?  Record 1   Record 2

Although the ISSN and title match both records, the first record is for a microform and the second is for the print version of the journal.

It is a serial record.
It is AACR2.
It is successive entry.
The dates match.
The ISSN matches.
The enumeration fits.
The 245 title proper matches the piece.

## Exercises (cont’d):

- Example 5: Record 1(cont’d):
- 300  --  #a v. : #b ill. ; #c 24-29 cm.
- 310  --  #a Monthly
- 362  0-  #a [Vol. 157, no. 1] (July 1950)-
**533  --  #a Microfilm. #b Ann Arbor, Mich. : #c University Microfilms **
**International. #e   microfilm reels ; 35 mm.**
- 650  -0  #a Science #v Periodicals.
- 650  -0  #a Technology #v Periodicals.
- 780  00  #t Popular science monthly (New York, N.Y. : 1900) #w (DLC)sf
- 8790524 #w (OCoLC)7641313
- 890  --  #a Popular science (New York, N.Y.)

## Exercises (cont’d):

- Example 5: Record 2
- Type:  a     ELvl:        Srce:  d      GPub:        Ctrl:            Lang:  eng
**BLvl:  s**     Form:        Conf:  0     Freq:  m     MRec:        Ctry:  nyu
**S/L:   0**      Orig:         EntW:        Regl:  r      ISSN:  1     Alph:  a
**Desc:  a**     SrTp:  p     Cont:         DtSt:  c     Dates: 1950,9999
- 010  --  #a 81-640658 #z sc78-900 #z sn78-4685
**022  0-  #a 0161-7370  **
- 042  --  #a lc #a nsdp
- 050  00  #a AP2 #b .P8
- 082  --   #a 505
- 130  0-  #a Popular science (New York, N.Y.)
- 210  0-  #a Pop. sci. #b (N.Y. N.Y.)
- 222  -0  #a Popular science #b (New York, N.Y.)
**245  10  #a Popular science.  **

## Exercises (cont’d):

- Example 5: record 2 (cont’d):
- 246  13  #a Popular science monthly
- 260  --  #a [New York, N.Y. : #b Popular Science Pub. Co., **#c 1950-**
- 265  --  #a Popular Science, Box 2871, Boulder, CO 80322
- 300  --  #a v. : #b ill. ; #c 24-29 cm.
- 310  --  #a Monthly
- 362  0-  #a [Vol. 157, no. 1] (July 1950)-
- 500  --  #a Title from cover.
**500  --  #a Publisher varies: Times Mirror Magazines, <Mar. 1986->  **
- 530  --  #a Available also in microform.
- 650  -0  #a Science #v Periodicals.
- 650  -0  #a Technology #v Periodicals.
- 650   2  #a Science #v periodicals.
- 650   2  #a Technology #v periodicals.
- 780  00  #t Popular science monthly (New York, N.Y. : 1900) #w (DLC)
- 01008317 #w (OCoLC)4179801
- 936  --  #a Vol. 228, no. 3 (Mar. 1986) LIC

## Exercises (cont’d):

- Example 6: Record 1
- Type:  a     ELvl:        Srce:  d     GPub:        Ctrl:        Lang:  eng
- BLvl:  s     Form:        Conf:  0     Freq:  w     MRec:        Ctry:  pau
- S/L:   0     Orig:  e     EntW:        Regl:  r     ISSN:        Alph:
- Desc:  a     SrTp:  n     Cont:        **DtSt:  d     Dates: 1821,1830**
- 010  --  #a sn83-25932 #z sn84-26131
- 042  --  #a lcd #a msc
- 043  --  #a n-us-pa
- 090  --  #a AP2 #b .S2
- 130  0-  #a Saturday evening post (Philadelphia, Pa. : 1821)
- 245  14  #a The Saturday evening post.
- 246  13  #a Evening post
- 260  --  #a Philadelphia [Pa.] : #b Atkinson & Alexander, #c     **-1830.**

**Notes:**
A search produced two records.  Which is the better choice for the bibliographic data given?

Which record best fits the piece in hand?  Record 1   Record 2

Although the title matches both records, the first record is an earlier title that ceased in 1830 while the second record is an open entry.

It is a serial record.
It is AACR2.
It is successive entry.
The dates match.
The ISSN matches.
The enumeration fits.
The 245 title proper matches the piece in hand.

## Exercises (cont’d):

- Example 6: Record 1(cont’d):
- 300  --  #a v.
- 310  --  #a Weekly
- 362  1-  #a Began Aug. 4, 1821.
**362  0-  #a -v. 9, whole no. 491 (Dec. 25, 1830).  **
- 500  --  #a Description based on: Vol. 1, no. 3 (Aug. 18, 1821).
- 500  --  #a Publishers: Atkinson & Alexander, Aug. 18, 1821-Feb. 23, 1828;
- Samuel Coate Atkinson, Mar. 1, 1828-1830.
- 525  --  #a Supplements accompany some issues and are called: Saturday
- evening post - Extra.
- 530  --  #a Available on microfilm from UMI, as part of the American
- Periodical series, 1800-1850.
- 651  -0  #a Philadelphia (Pa.) #v Newspapers.
- 700  1-  #a Atkinson, Samuel Coate.
- 752  --  #a United States #b Pennsylvania #c Philadelphia #d Philadelphia.
**785  00  #t Atkinson's Saturday evening post (Philadelphia, Pa. : 1831) **
**#w (DLC)sn 84026168 #w (OCoLC)7335088**

## Exercises (cont’d):

- Example 6: Record 2
- Type:  a     ELvl:        Srce:  d    GPub:        Ctrl:      Lang:  eng
- BLvl:  s     Form:        Conf:  0   Freq:  m   MRec:    Ctry:    inu
- S/L:   0     Orig:        EntW:       Regl:   r     ISSN:  1  Alph:    a
- Desc:  a     SrTp:  p     Cont:      **DtSt:  c     Dates: 1839,9999**
- 010  --  #a 55-19956//r84
**022  0-  #a 0048-9239  **
- 042  --  #a lc #a nsdp
- 050  00  #a AP2 #b .S2
- 082  0-  #a 051 #2 19
- 130  0-  #a Saturday evening post (Philadelphia, Pa. : 1839)
- 210  0-  #a Saturday evening post #b (1839)
- 222  -4  #a The Saturday evening post #b (1839)
**245  14  #a The Saturday evening post.  **

## Exercises (cont’d):

- Example 6: Record 2 (cont’d)
- 246  10  #a United States Saturday post
- 260  --  #a Philadelphia : #b G. Graham, **#c 1839-**
- 265  --  #a Benjamin Franklin Literary & Medical Society, 1100 Waterway
- Blvd., P.O. Box 567, Indianapolis, IN 46202
- 300  --  #a v. : #b ill. ; #c 27-79 cm.
- 310  --  #a Bimonthly, #b <Nov./Dec. 1991->
- 321  --  #a Monthly (bimonthly Jan./Feb., May/June, July/Aug.),
-  #b <July/Aug. 1980->
- 321  --  #a Bimonthly, #b 1973    {note:  these are in the wrong order!!!}
- 321  --  #a Quarterly, #b summer 1971-1972
- 321  --  #a Weekly, #b 1839-1969
**362  0-  #a Vol. 18, no. 954 (Nov. 9, 1839)-  **
- 500  --  #a Published: Curtis Pub. Co., <1899->; Indianapolis, Ind. :
- Saturday Evening Post Society, 1971-
- 500  --  #a Some numbers around 1842-1843 have title: United States Saturday
-  post.

## Exercises (cont’d):

- Example 6: Record 2 (cont’d)
- 500  --  #a Title from caption.
- 515  --  #a Vol. numbering omitted Nov. 3, 1855-<July 7, 1877>.
- 515  --  #a Vol. numbering changed from v. 77 to v. 170, no. 31 with Jan.
- 29, 1898 issue.
- 515  --  #a Suspended publication Feb. 9, 1969-spring 1971.
- 515  --  #a Issues for summer and autumn 1971 unnumbered but constitute v.
- 243, no. 1-2.
- 651  -0  #a Philadelphia (Pa.) #v Newspapers.
- 752  --  #a United States #b Pennsylvania #c Philadelphia #d Philadelphia
- 780  00  #t Atkinson's evening post and Philadelphia Saturday news #w
- (OCoLC)10312674 #w (DLC)sn 84026167
- 780  05  #t Country gentleman #x 0147-4928 #w (DLC)   77649610 #w
- (OCoLC)3175159
- 936  --  #a v. 263, no. 7

## Exercises (cont’d):

- Example 7
- Type:  a     ELvl:  7     Srce:  d      GPub:        Ctrl:           Lang:  eng
**BLvl:  s**     Form:        Conf:  0      Freq:  a      MRec:        Ctry:  ilu
- S/L:   0      Orig:          EntW:        Regl:  r      ISSN:  1     Alph:  a
**Desc:  a**     SrTp:        Cont:          DtSt:  c      **Dates: 1996,9999  **
- 010  --  #a sn98-2137
- 040  --  #a NSD #c NSD
**022  0-  #a 1099-2413  **
- 037  --  #b David and Alfred Smart Museum of Art, Univ. of Chicago, 5550
- S. Greenwood Ave., Chicago, IL 60637
- 042  --  #a nsdp #a lcd
- 082  10  #a 708 #2 12
- 210  0-  #a Smart Museum Art bull.
- 222  -4  #a The Smart Museum of Art bulletin
**245  04  #a The Smart Museum of Art bulletin.**

**Notes:**
Does the following record match the bibliographic data given?

Circle one.  The copy fits:  Yes   No

It is a serial record.
It is AACR2.
It is successive entry.
The dates match.
The ISSN matches.
The enumeration and chronological designations fit.
The 245 title proper matches the piece.

## Exercises (cont’d):

- Example 7 (cont’d):
- 260  --  #a Chicago, Ill. : #b The Museum, University of Chicago, #c c1997-
- 300  --  #a v.
- 310  --  #a Annual
**362  0-  #a Vol. 7 (1995-1996)-  **
- 710  2-  #a David and Alfred Smart Museum of Art.
- 780  00  #t Bulletin (David and Alfred Smart Museum of Art) #x 1067-8808
- #w (DLC)   93644233
- 936  --  #a vol. 8 (1996-1997) LIC