# Presentation: 321065

## The Ship Allocation Process:  PPBES, Cross Goal Prioritization & Producing a Plan 

**Bill O’Clock**
**Program Services and Outsourcing Division**

**RONALD H. BROWN User Meeting**
**December 04-05, 2007**
**San Diego, California**

## In the Old Days...

**Ship Requirements Prepared by the LOs and Submitted to OMAO’s Program Services and  Working Group **
**Working Group Prepare Draft Allocation Plan**
**Fleet Allocation Council Meeting Held to Resolve Conflicts ****(DUS Chair of the Council)**
**Plans Revised Based on Council Guidance**
**Council Meets to Approve the Next Fiscal Year’s Allocation Plan – Detailed Ship Schedules Published in October**

**December - February**

**March - April**

**April - May**

**July**

**August - September**

## New Roles, New Process

**Bonnie Morehouse Statement: “*****One of the Biggest Changes That Needs to Be Realized is that Requirements Are Generated With the Active Involvement of the Program Managers and Goal Leads*****”**

- Planning, Programming, Budgeting and Execution

**Mission Goals and Programs (PPI and PA&E)**

**NOAA CFO and OMAO CFO**

**Line Offices**

## New Roles

**Key Players**:
**Fleet Council** – Provides Initial Planning Guidance and Input on Program Operating Plans (POP) and Program Plans and Approves Allocation Plans
**Program Manager** – Makes Decision on What 100% Ship Requirements (Gaps/Alternatives/Risks) are in the POP
**Goal Team Lead** – Provides Input to POP and has a role in setting priorities for the 100% Requirement
**Fleet Services Sub Goal Lead** – Provides Ship and Aircraft Current Program Info to Programs and Guidance to Working Groups to Develop Optimum and Safe Allocation Plans Based on Requirements
**Working Group (WG) Representatives **
- The Line Office Link From Planning to Execution –         the “Tie That Binds”

## New Process - PPBES TimeframeFY11 – FY15

**Planning Phase (January 2008 to August 2008)**
**-****	****100% Data Call in Feb/Mar**
**-****	****Goal and Cross-Goal Prioritization Begins**
**-****	****Program Operating Plan (POP) submitted in July**
**Determines Gap Between 100% Requirements and Current Program**
**Provides Solutions/Alternatives**
**Programming Phase (September 2008 to January 2009)**
**-****	****Goal and Cross-Goal Prioritization Continues**
**-****	****Fiscal Guidance Provided by PA&E**
**-****	****Within Core and Above Core Priorities Set by Programs**
**-****	****Program Plan submitted in October**
**-****	****Draft FY11 Ship Allocation Plan Completed**
**-****	****Program Decision  Memorandum Published in January**
**Budget Phase (FY2009 to FY2010)**
**-****	****NOAA – DOC – OMB – President’s Budget**
**Execution Phase (FY2011)**
**-****	****Signed FY10 Ship Allocation Plan in October FY11 **

## Cross-Goal Prioritization

**  ****Direction **
** ****FY09-FY13 Program Decision Memorandum for Fleet Services states, “In collaboration with other Mission Goals and the Fleet Council, lead development of a validation and prioritization process to optimize all operational platforms in meeting NOAA’s at sea and airborne data requirements.”**
**(January 31, 2007)**
**  ****Purpose**
** ****Develop a corporate process that will determine the  relative priority (i.e., high, medium , normal) of all NOAA shiptime requests, including charter, identified in the 100% data requirements call for FY10**

## Cross-Goal Prioritization

** ****Four Mission Goals, Line Offices and OMAO**
** ****Over 2000+ Hours Spent on Developing and Executing Prioritization Process**
**  ****Developed a Data Call Process to Capture Information Needed to Score and Prioritize Individual Projects Using a set of Criteria**
**  ****Weighted Criteria Using an Application Software Tool Called Expert Choice**
**  ****Projects Within Programs Were Presented by a Team Member to the Entire Cross Goal Prioritization Team for Consensus Scoring**
**  ****Succeeded in Prioritizing ~300 Shiptime Requests for FY10**
**  ****Prioritization Team has the Collective Expertise to Understand the Broad Diversity of Requests**

**Cross-Goal Prioritization**

## Producing A Plan

**  ****Prioritization results are to be used as one of several inputs to the development of the draft FY2010 Ship Allocation Plan**
**  ****Working with an analytical tool developed by PA&E to assist in developing a draft FY10 Ship Allocation Plan and compare with strawman schedules developed by working group**
**  ****Develop Lessons Learned and Ways to Improve cross-goal prioritization and ship allocation processes for FY11 and beyond**
** ****Improving the Criteria**
** ****Updating Data Call**
** ****Streamlining the Process**
**  ****The Ship Allocation Process is Still Evolving!!!!!!!**

**Producing A Plan**

## Planning Phase: 100% Requirements 

**What is Your 100% Requirement**
**(Blue Sky, What you can Realistically Afford or Something in Between)**

**Is This Realistic?**

| Operating Days Required by Goal | FY 10 | FY 11 | FY 12 | FY 13 | FY 14 |
| --- | --- | --- | --- | --- | --- |
| Ecosystems |  8806 | 8976 | 9055 | 8759 | 8645 |
| Climate | 1002 | 1101 | 1135 | 1161 | 1149 |
| Weather and Water | 4425 | 4447 | 4455 | 4417 | 4425 |
| Commerce and Transportation | 5055 | 5095 | 5095 | 5085 | 5085 |
| Mission Support | 702 | 814 | 918 | 1044 | 1156 |
| Total | 19990 | 20433 | 20658 | 20466 | 20460 |

## The End