# Presentation: 713539

## Session 3 : Numbering & Publishing Statement

- What is the relationship between field 362 and the “Description based on” note?
- What is a “Latest issue consulted” note?
- How do I deal with multiple designations, changes in numbering, etc.?
- How do I record dates in the publishing statement and elsewhere in a record?

**Notes:**
References
The trainer may want to consult the following documents for this session.

CONSER Cataloging Manual: Modules 8 & 10
CONSER Editing Guide: Fixed field elements: Date1, Date 2, and Place of publication, production, or execution and variable fields: 260,362,500,515
AACR2 12.3,12.4, 12.7B11, 12.7B23, 1.4F8, App. D “Numbering”; LCRIs 

## Introduction

- AACR2 12.3
- A serial’s numbering distinguishes one issue of a serial from another
- “Numbering” includes numbers, dates, letters
- This unique identification for each issue allows for checking-in and for the retrieval of issues

**Notes:**
The Numbering Area was formerly called the Numeric And/Or Alphabetic, Chronological, Or Other Designation Area.

The AACR2 glossary defines the term “numbering” to include all kinds of designations.  This is a very succinct way of referring to this area of the record and to this type of data in the notes area.  Just remember that it includes chronological designations as well!

## Formatted: when first and/or last issue is in hand (AACR2 12.3A1)
   362 0   No. 1 (May 1998)-
Unformatted: when information about  	  first and/or last issue is known but issue is not in hand (AACR2 12.7B11)
   		362 1  Began in 2000.
		362 1 Began with vol. 1, no. 1 (Jan. 2004).

-    362 0   No. 1 (May 1998)-
- Unformatted: when information about  	  first and/or last issue is known but issue is not in hand (AACR2 12.7B11)
-    		362 1  Began in 2000.
- 		362 1 Began with vol. 1, no. 1 (Jan. 2004).

- Field 362

**Notes:**
III. Using 362 0, 362 1, and 500

## Use 500 “Description based on:” when the description is not based on the first issue
   500    Description based on: Vol. 2, no. 3 (Mar.  		   1999).

CONSER practice is to combine the description based on note with the source of title note, when applicable
	500     Description based on: 1999/2000; title from   	    caption.

- Use 500 “Description based on:” when the description is **not based** on the first issue
-    500    Description based on: Vol. 2, no. 3 (Mar.  		   1999).
- CONSER practice is to combine the description based on note with the source of title note, when applicable
- 	500     Description based on: 1999/2000; title from   	    caption.

- Description based on note (DBO)  (AACR2 12.7B23)

**Notes:**
Capitalizing the first word of the designation is optional in a “Description based on” note,  however, CONSER practice is to use the same capitalization and abbreviations that would be used in the 362 field.  

## Formatted 362s (362 0)

- 245 00  Educational psychology review.
- 260 	  New York :  $b Plenum Press, $c c1989-
- 300	  v. ; $c 23 cm.
- 362 0    Vol. 1, no. 1 (Mar. 1989)-
- 500	  Title from cover.
- 245 00  Update in Action.
- 260 	  Washington, D. C. : $b Action, $c    -1993.
- 300 	  v. : $b ill. ; $c 28 cm.
- 362 0    -fall 1993.
- 500 	  Description based on: Summer 1993; title 		from caption.

**Notes:**
Note that when the first issue is not in hand, the beginning date of the publication statement (260) is left blank unless you are applying the option in 1.4F8.  LC/CONSER don’t apply the option, except for the National Library of Canada.

## Unformatted 362s (362 1)

- 110 1     Kansas. $b Dept. of Revenue.
- 245 10   Annual report / $c State of Kansas, Department of
- 	  Revenue.
- 260 	  [Topeka, Kan.] : $b Dept. of Revenue
- 300 	  v. : $b ill. ; $c 28 cm.
- 362 1     Began in 1958.
- 500 	  Description based on: 1982.

**Notes:**
When the beginning numbering or a portion of it is known, it may be given in a note, in field 362 with first indicator 1.
Never guess at the beginning date counting backwards!  Don’t give this information unless you are sure about it and know that there haven’t been major title changes.  

## The LIC may be used when more than one issue is in hand when first cataloging, or
	500      Description based on: No. 8 (Jan./June  		     	    1997)
    500      Latest issue consulted: No. 12 (Jan./June 1999).	  	        	     
	When later changes occur that are noted in the record
     362 0    1991/1-  
	 500       Latest issue consulted: 2001/3.

- 	**500      Description based on: No. 8 (Jan./June  ****	****	****     ****	****    1997)**
**    ****500      Latest issue consulted: No. 12 (Jan./June 1999).****	****  ****	****        ****	****     **
- 	When later changes occur that are noted in the record
-    **  ****362 0    1991/1- **
- 	 **500       Latest issue consulted: 2001/3.**

- Latest Issue Consulted (LIC) -AACR2 12.7B23

**Notes:**
IV. Latest Issue Consulted
LCRI 12.7B23 says always to give the “latest issue consulted” information as a separate note.

## Latest Issue Consulted (LIC)

- Do not combine with “Source of title” note because
- they do not relate to the same issue.

- 362 0	Vol. 1, no. 1 (June 1997)-
- 500	Title from cover.
- 500	Latest issue consulted: Vol. 5, no.3 (Aug. 2002).
- 500	Description based on: 99-2 (Feb. 1999); title from
- 	caption.
- 500	Latest issue consulted: 2002-5 (May 2002).

**Notes:**
Note to trainers: This is a decision made at LC for purposes of clarity.  The temptation is to give the Description based on note followed by the LIC, then the source of title note.  But that separates the two pieces of information that relate to the same issue. 

## Helps cataloger with major/minor title change decisions.
Confirms that the description is current as of that issue.

     Former CONSER practice:
	 	936     Vol. 6, no. 2 (Feb. 1983)
     New practice:
     	500      Latest issue consulted: Vol. 6, no. 2 			(Feb. 1983).

- Confirms that the description is current as of that issue.
-      **Former CONSER practice:**
- 	** ****	****936     Vol. 6, no. 2 (Feb. 1983)**
**     ****New practice:**
**     ****	****500      Latest issue consulted: Vol. 6, no. 2 ****	****	****	****(Feb. 1983).**
**     **

- Latest Issue Consulted (LIC)

## Use the terms “Premier” and “Inaugural” only when no other numeric or chronological designations are available
   		On piece: Premier issue May 1989
     		In record: 362 0   May 1989

-    		On piece: Premier issue May 1989
-      		In record: 362 0   May 1989

- Premier and Inaugural Issues

**Notes:**
V. Designation Problems

## Pilot or Sample Issue

- If a pilot or sample issue precedes the first issue of the serial, mention it in a numbering peculiarities note
**           **
**	****	****Dates: 1972,9999**
**           ****362 0  Vol. 1, no. 1 (Jan. 1972)-**
**           ****515 ****	****Vol. 1, no. 1 preceded by an issue ****	****	****           called  “Preview issue.”**
**           ****[Preview issue was published in 1971]**

**Notes:**
The dates in the fixed field reflect the date of v. 1, no. 1 rather than the preview issue, even if the preview was published in a prior calendar year.

## If the first issue lacks a designation, a bracketed designation may be used. If later issues are available, pattern the designation on those issues. Include a note to explain that the designation was supplied
	362 0 [No. 1]-  {as first cataloged}
		515	   First issue lacks designation.
		362 0 [Vol. 1, no. 1]- {changed when second issue came 	with v. 1, no. 2 on it}

		260    ...., $c c2002-
		362 0	[2002]-

- 	362 0 [No. 1]-  {as first cataloged}
- 		515	   First issue lacks designation.
- 		362 0 [Vol. 1, no. 1]- {changed when second issue came 	with v. 1, no. 2 on it}
- 		260    ...., $c c2002-
- 		362 0	[2002]-

- First Issue Lacks Designation  (AACR2 12.3D1)

**Notes:**
This rule has been expanded to include the potential of supplying a chronological designation.  This might be used for a serial, such as a directory, when there is only a copyright date and it’s clear that the directory is a serial. When supplyinga designation, give it in the language of the text.

## Incorrect Designations

- If a designation is known to be incorrect, use [i.e.] to show the correct form or a note to explain the error
-     362 0   Vol. 1, no. 2 [i.e. 1]-
-       362 0    Vol. 1, no. 1 (Jan. 1863)-v. 9, no. 12 (Dec. 	        1870).
-       515        Issues for v. 7, no. 9-12 incorrectly 	 	         called v. 8, no. 9-12.

## Volume numbers are sometimes accompanied by consecutive numbers rather than internal numbers that repeat with each volume 
On pieces: Vol. 1,  no. 1, Jan. 1989
                   Vol. 1,  no. 2, Feb. 1989
                   Vol. 2, no. 24, Dec. 1990
 In record: 362 0  Vol. 1, no. 1 (Jan. 1989)-v. 2, no.
                              24 (Dec. 1990).

- Volume numbers are sometimes accompanied by consecutive numbers rather than internal numbers that repeat with each volume
**On pieces: Vol. 1,  no. 1, Jan. 1989**
**                   ****Vol. 1,  no. 2, Feb. 1989**
**                   ****Vol. 2, no. 24, Dec. 1990**
** ****In record: 362 0  Vol. 1, no. 1 (Jan. 1989)-v. 2, no.**
**                              ****24 (Dec. 1990).**

- Vols. & Consecutive Numbering

**Notes:**
This is not as much a problem for cataloging as it is for checkin and proper pattern creation.

## Alternative Numbering Systems(AACR2 12.3E1)

- When a serial has more than one system of numeric designation, prefer a vol. & no. system as first (LCRI 12.3E1).

**     ****On pieces: Vol. 7, no. 6 (102) May 1963**
**                        ****Vol. 7, no. 7 (103) June 1963**
**     ****In record: 362 0    Vol. 7, no. 6 (May 1963)-    = 102-**

**Notes:**
Note to trainers: this example would be for a major title change.
LCRI 12.3E1: prefer giving a “vol. + no.” system as first system. If an alternative numbering system is added after the first issue, provide in a 515 note.

## Successive Designation Systems(AACR2 12.3G1)

- When the numbering begins again with “1”, give the designation of the first and/or last issue under the old system, followed by the designation of the first issue under the new system

**Notes:**
If the form of numbering changes but does not go back to ‘1’, a note may be made in the record, when considered important.  

## Successive Designation Systems

- 362 0    Vol. 1, no. 1 (June 1893)-v. 57, no. 	  3 (Aug. 1924) ; new ser., v. 1, no. 1 	   (May 1925)-new ser., v. 2, no. 3 	   (Jan. 1926).

- 362 0	Vol. 1, no. 1 (May 1984)-v. 18, no. 2 (June 2002) ;
-  	no. 1 (July 2002)-

**Notes:**
In the first example, the same numbering scheme is used again, but the publisher has added ‘new series’ to distinguish the issues.

In the second example, a different numbering scheme has begun.

## When the numbering of the new sequence cannot be distinguished from an earlier sequence of a serial, supply [new ser.] 
	362 0  Vol. 1, no. 1 (July 1972)-v. 18, no. 5 (Nov. 1989) ;   	    [new ser.],  v. 1, no. 1 (July/Aug. 1990)- 
Formerly, when the number of the new sequence was the same as that of an earlier sequence, a new record was created

**	****362 0  Vol. 1, no. 1 (July 1972)-v. 18, no. 5 (Nov. 1989) ;   ****	****    [new ser.],  v. 1, no. 1 (July/Aug. 1990****)- **
- Formerly, when the number of the new sequence was the same as that of an earlier sequence, a new record was created

- Successive Designation System

**Notes:**
The change in practice was due to harmonization with ISSN, which doesn’t require numbering.  You may need to edit the 362 if a subsequent series is called 3rd series.

## Multiple Languages (AACR2 12.3B2)

- If the designation appears in more than one language, choose the designation that is in the language of the title proper or the designation that appears first when neither is in the language of the title

## Many serials, particularly directories, use the word “edition” as their designation
   500   Description based on: 10th ed. (1990/91).
When cataloging a “1st edition”, decide if the publication is a serial or a monograph
1st edition may also relate to the issue itself

-    **500   Description based on: 10**th **ed. (1990/91).**
- When cataloging a “1st edition”, decide if the publication is a serial or a monograph
- 1st edition may also relate to the issue itself

- Editions

**Notes:**
Note to instructors:  Some publishers give “first edition” to indicate that it is the first printing of a particular issue. This is common in popular journals and in directories.

Note that the use of the slash is new when transcribing a span of numbers or dates.

## A year serves as the volume number when the number is internal and starts over with “1” each year
    On pieces: no. 1, 1994,	 no. 1, 1995
		             no. 2, 1994,  no. 2, 1995
                        no. 3, 1994,  no. 3, 1995
	In record: 362 0   1994, no. 1-1995, no. 3.                  

- A year serves as the volume number when the number is internal and starts over with “1” each year
-     On pieces: no. 1, 1994,	 no. 1, 1995
- 		             no. 2, 1994,  no. 2, 1995
-                         no. 3, 1994,  no. 3, 1995
- 	In record: 362 0   1994, no. 1-1995, no. 3.

- Years Serving As Volumes(AACR2 12.3C4)

## Repeating the year

- According to LCRI 12.3C4, if the year is used as the numeric designation, it can be repeated in the chronological designation.

- On piece: 1 spring 1993
- 	          2 fall 1993
-                1 spring 1994
- Transcribed as: 1993, 1 (spring 1993)-

## For some publications, the word “year,” or its equivalent in other languages, substitutes as a volume caption or is given in addition to the volume number

	On pieces: Anno 1. V. 1., n. 1; Anno 1. V. 1, n. 2
    In record: 362 0  Anno 1, v. 1, n. 1-

           On piece: Año 2, no. 1
           In record: 362 0  Año 2, no. 1-         

- For some publications, the word “year,” or its equivalent in other languages, substitutes as a volume caption or is given in addition to the volume number
- 	**On pieces: Anno 1. V. 1., n. 1; Anno 1. V. 1, n. 2**
**    ****In record: 362 0  Anno 1, v. 1, n. 1-**
**           ****On piece: A****ño 2, no. 1**
**           ****In record: 362 0  A****ño 2, no. 1-**

- Years Serving As Volumes

##      1986 Proceedings
     FALL JOINT
     COMPUTER CONFERENCE
       November 2-6, 1986--INFORMART-- Dallas, Texas
       Sponsored by ACM and Computer Society of the IEEE 

Coverage dates of a conference are preferred as a designation over the specific dates a conference was held 

-      FALL JOINT
-      COMPUTER CONFERENCE
-        November 2-6, 1986--INFORMART-- Dallas, Texas
-        Sponsored by ACM and Computer Society of the IEEE
- Coverage dates of a conference are preferred as a designation over the specific dates a conference was held

- Conference Dates (LCRI 12.3C1)

- 362 0  1986-

## When there is no designation, the publishing or copyright date may be used to supply a chronological designation. 
			260     ... , $c c1998-
		362 0   [1998]-

**	****	****	**260     ... , $c c1998-
- 		362 0   [1998]-

- Supplying a Chronological Designation

**Notes:**
If there is no numeric or chronological designation and it is clear that the resource is a serial and that a date would be the likely designation, the publishing/copyright date may be used to supply a designation. 

The copyright date is a legal date that reflects date copyright was claimed. The copyright date is not used as a designation itself because it does not relate to the coverage of the serial nor is it a publication date.

Use the copyright date only when you think the publisher will supply a designation on future issues. Travel guides are an exception. See LCRI 1.0A. If a numeric or chronological designation is not available for a travel guide, use a publishing or copyright date as numbering.

## Numbering and Issuing Peculiarities Notes (515)

- Used to show suspensions of publication and other irregularities in publishing patterns
-    515      Suspended 1942-1946.
-     515      Some issues published out of chronological  	 	    sequence.
-     515     Issue for June 1960 not published.

**Notes:**
Other 515 notes may be used to describe numbering errors, inconsistencies in chronological designations, number of issues per volume, multiple or revised editions.

## Used to record report year coverage when the year does not end on December 31st
              515   Report year ends June 30.
              515   Report year varies.
Used to show that a serial is issued in parts or revised editions 
	        515   1981 annual issue published in 3 vols.
	           515    Some vols. issued in revised eds.

**              **515   Report year ends June 30.
**              **515   Report year varies.
- Used to show that a serial is issued in parts or revised editions
- 	        515   1981 annual issue published in 3 vols.
**	****           **515    Some vols. issued in revised eds.

- Numbering and IssuingPeculiarities Notes (515)

## Used to explain numbering situation that cannot be expressed in field 362 and/or a “Description based on” note
.
    515	     No. 13-16 omitted from numbering.
    515     Designation new ser. is dropped with v. 38, 	    	    2001.
    515	    Vol. 1, no. 1-   called also v. 13, no.1-   		    continuing the numbering designations of the   	    previous title. 

- .
-     515	     No. 13-16 omitted from numbering.
-     515     Designation new ser. is dropped with v. 38, 	    	    2001.
-     515	    Vol. 1, no. 1-   called also v. 13, no.1-   		    continuing the numbering designations of the   	    previous title.

- Numbering and Issuing Peculiarities Notes (515)

## Give the place of the publisher. Serials often have several places (residence of editor, place for subscriptions, etc.)
   	Sunset is published in Menlo Park, Calif. The place for  subscriptions is in Boulder, Colo. Advertising offices are located around the United States.

    260      Menlo Park, Calif. :  $b Sunset Pub. Corp.
    500      Description based on: Vol. 205, no. 3 (May 2000); title  	    from cover.

-    	*Sunset* is published in Menlo Park, Calif. The place for  subscriptions is in Boulder, Colo. Advertising offices are located around the United States.
-     260      Menlo Park, Calif. :  $b Sunset Pub. Corp.
-     500      Description based on: Vol. 205, no. 3 (May 2000); title  	    from cover.

- Publication Statements–Place

## Publisher may be a commercial publisher, issuing body, person, or name of a serial

260       New York, N.Y. : $b Haworth Press, $c c1981-
260       Chicago, IL : $b American Library Association, 	  $c c1997-
260       Tunbridge, Kent [England] : $b J. Hilton, $c   		  1966-
260	  New York, NY : $b Scientific American, Inc., $c 	  c1995-c1999.

- Publisher may be a commercial publisher, issuing body, person, or name of a serial
- 260       New York, N.Y. : $b Haworth Press, $c c1981-
- 260       Chicago, IL : $b American Library Association, 	  $c c1997-
- 260       Tunbridge, Kent [England] : $b J. Hilton, $c   		  1966-
- 260	  New York, NY : $b Scientific American, Inc., $c 	  c1995-c1999.

- Publication Statements - Publisher

## Publication Statements - Publisher

- Publishers that appear also in the 245  are no longer given in the form “The Library”
- Old rule AACR2 1.4D4 has been deleted
-    		110 2    National Agricultural Library (U.S.)
-     		245 10  Annual report for ... / $c National Agricultural  	      		Library.
-     		260       Beltsville, Md. : $b National Agricultural Library
-  AACR2 1.4D2: give publisher’s name in “shortest form in which it can be understood”

**Notes:**
Old rule 1.4D4 was deleted because of the desire to be able to use key word searching for the publisher’s name.

However, rule 1.4D2 still allows shortening of the statement, such as abbreviations and omissions.

## Give the beginning and/or ending date of publication when the first and/or last issue is in hand

    260     Washington, D.C. : $b IEEE Computer 		Society Press, $c 1986-

-     260     Washington, D.C. : $b IEEE Computer 		Society Press, $c 1986-

- Publication Statements –Dates of Publication

## Dates of Publication (cont.)

- If neither the first or last issue is in hand, omit the date and the comma
- 	260      Chicago : $b [University of Chicago]
- Give closed brackets
-    260    Washington, DC : $b Library of Congress, $c [1999]-

## Use chronological designations for fixed field dates. If a span of dates is given, use the latest date in the fixed field
   362 0   1998/1999-
FF:  1999,9999

-    362 0   1998/1999-
- FF:  1999,9999

- Dates Given Elsewhere in the Record

## Use publication date in a uniform title qualifier created according to LCRI 25.5B; not the date in the numbering area
   Dates: 1997,9999   Ctry: nyu
    130 0    Focus (New York, N.Y. : 1998)
    260       ...., $c 1998-
    362 0    1997-

- Use publication date in a uniform title qualifier created according to LCRI 25.5B; not the date in the numbering area
-    Dates: 1997,9999   Ctry: nyu
-     130 0    Focus (New York, N.Y. : 1998)
-     260       ...., $c 1998-
-     362 0    1997-

- Dates Given Elsewherein the Record

## Summary

- Use a formatted 362 when the first and/or last  issue is in hand
- Use an unformatted 362 when the first and/or last issue is not in hand
- Use a “Latest issue consulted” note if more than one issue is consulted or the record is later changed

## Summary

- Supply [new ser.] or another term when a new sequence cannot be distinguished from an earlier sequence
- Prefer coverage dates of a conference over the actual dates a conference was held
- Do not abbreviate publishers in the form of “The Division”

## Exercises

## Exercise Answers

- Exercise 1:
- 362 0    Vol. 1, no. 1 (Feb. 1985)-   = 1-
- 500		   Latest issue consulted: Vol. 15, pt. 4 		   	   (Nov. 1999) = 60.
- Exercise 2:
- 362 0	Vol. 1, no. 1 (Apr. 1974)-v. 3, no. 3 (Jan. 	  	1977) ; new ser., v. 1, no. 1 (June 1982)-	  	new  ser., v. 7 (1989) ; new ser. 3, no. 1 (1994)-
- 515     Vol. 3, no. 3 dated Jan. 1977 was published in 	Jan. 1982.

## Exercise Answers

- Exercise 3:
- 362 0   Vol. 1, no. 1 (June 1995)-v. 4, no. 3    	   (Dec. 1999) ; [new ser.], v. 1, no. 1 		   (June 2001)-
- 515       Publication suspended 2000-May 2001.
- Exercise 4:
- 362 0    [No. 1]-
- 515       First issue lacks numbering; no. 2-  			also called Sept. 1998-