# Presentation: 700738

## The Link Between GPEA and E-Government
May 28-29, 2003

**May 28-29, 2003**

## Agenda

**Link between E-Government and GPEA**
**Understanding the Reporting Requirements**
**Evaluation Criteria**
**Overview of the Changes**
**Copies of presentation will be available on CIO.gov by COB Friday**

## If you don’t already know... GPEA

**If you don’t already know... GPEA**

- The Government Paperwork Elimination Act  P.L. 105-277 (Title VII), October 1998
- Agencies must generally provide for the optional use and acceptance of electronic documents and signatures and electronic recordkeeping when practicable.
- Legislative Building Blocks:
- Paperwork Reduction Act (reduce burden on public)
- Clinger-Cohen Act (manage IT investments--capital planning and enterprise architecture)
- Government Performance and Results Act (strategic planning)
- Agencies to automate interactions with outside partners/customers by October 2003 to the extent practicable; report to OMB annually.

## Government Transformation

**The**
** ****President’s**
** ****Management**
** ****Agenda**

**Notes:**
Citizens are demanding more and better on-line services, 
Public does not care how government is organized and are demanding customer centric delivery: 
	communities like Access America
	process oriented	
Increasing push to bring on private sector partners
	leverage capabilities
	share cost and risk   
Changing needs and dramatically increased competition for 
technical workers, 
increased global competition, 
show progress and focus on outcome, not outputs 
better access, increased accountability
Extend innovation from existing base into government operations 
 ATMs
 800 #s - call centers instead of in
 Internet - information and transactions
 7x24 availability
Real time problem resolution
Deflation (lower cost of operation of gov’t pgm), not increases
Anywhere

## E-Government represents a new role for IT in Government

**The Challenge:**  The public does business with multiple agencies  and expects online services similar to typical commercial capabilities.
**The Vision: **an order of magnitude improvement in the federal government’s value to the citizen.
**The Definition**:  the use of digital technologies to transform government operations in order to improve effectiveness, efficiency, and service delivery.
**The Principles:**
*** ******Integral component of President’s Management Agenda***
*** ******Market-based, Results-oriented, Citizen-Centered***
*** ******Simplify & Unify***

## Is GPEA the same as E-Government?

- GPEA Is NOT:
**just putting forms on-line**
**just about meeting a deadline**
**just about meeting a requirement**
- GPEA IS
**about migrating to the E-Gov Initiatives**
**about improving program performance**
**about examining every transaction for re-engineering**
**about reducing burden on the public**
**about achieving E-Government**

**Notes:**
Customers will increasingly embrace the technology and the technology will transform the way agencies:
Manage their information
Perform their work
Interact and serve their constituents. 

## Levels of GPEA Implementation

_**Electronic Forms Only:**_** fillable on-line forms/printable and faxed, mailed, e-mailed, or hand-carried delivery**
_**Electronic Transactions:**_** web services beyond electronic forms—provides two-way electronic communication via the web**
_**Unification - a) Intra-Agency Unification**_**: one-stop shopping, one-stop benefits among bureaus/ components of the Agency**
_**Unification - b) Inter-Agency Unification**_**: one-stop shopping, one-stop benefits across agencies, and/or between levels of federal, state, and local governments**
_**Process Streamlining:**_** electronic transactions tied to a reengineered process**

## Changes to ICRs?

**What if a collection has expired?**
**What if a collection has been merged with another collection?**
- Complete? Not Complete?

## Reporting Requirements

| June 2 | Agencies will receive the 2003 GPEA Data Collection Tool with pre-populated data |
| --- | --- |
| July 1 | 2003 submissions due (memo of your agency’s progress and your agency’s plan using the 2003 GPEA Data Collection Tool) |
| July 31 | Feedback on agency submissions provided to agency |
| Oct 21 | Statutory deadline for GPEA compliance |
| Nov TBD | Deadline for brief final reports (guidance forthcoming) |

## What is new in 2003

- New and Improved Access Data Base for use throughout the year:
- Enhanced Search and Report Capability
- Transaction Manager (Entry Form)
- Report Manager (Statistical Report)
- Spell Check Capability
- There are no new fields and your data will be pre-populated from 2002.
- Earlier reporting cycle to allow for earlier agency feedback.
- Strategy Memorandum:
- Update from 2002 Report
- Focus on new initiatives and changes since 02.

## Evaluation Criteria

_**NOT**_** based solely on the percentage meeting the completion date**
**Amount of transactions meeting deadlines impacted by:**
- Practicability and Feasibility
**Transformation Impact**
- Majority E-Forms?
- Streamlined electronic processes?
**Schedule of Completion**
- Meeting statutory deadlines.
- Valid, practicable excuses for not meeting deadlines.
- Corrective steps being taken to meet deadline (projects behind schedule)
**Report Submissions**
- On time and in proper format
- Addressed questions in the M. Forman May 15, 2003 Memo
**Contributing to President’s E-Gov Initiative**
- Migration to E-Government Initiatives
- Initiating transformational initiatives

## What’s Next?

- Watch for GAO Report on 2002 GPEA submissions.
- Guidance on November brief updates in late summer
- Report to Congress on Progress during FY04
- In 2004, GPEA progress reports will be a part of the E-Government Act Reports.

## Thank You

- Help Desk: Staffed by Jaymin Berg
- E-mail at GPEA2003@gsa.gov
- Phone:  202.208.3638
- OMB:
- Jeanette Thornton
- 202.395.3562

## Additional Resources

**Inventory of Approved OMB ICRs**
**http://www.whitehouse.gov/omb/library/OMBINV.LIST.OF.AGENCIES.html**
**Paperwork Reduction Act**
**http://www.cio.gov/documents/paperwork_reduction_act_1995.html**
**E-Government Act**
**http://www.cio.gov/documents/e_gov_act_2002.pdf**
**E-Government Strategy**
**http://www.whitehouse.gov/omb/egov/2003egov_strat.pdf**