# Presentation: 659568

## Account Management, Account Expansion and Upcoming Federal Register Notices

- Presenters:
- Jim Casler, CBP
- Bill Inch, CBP
- Jeff Laxague, CBP
- Mike Maricich, CBP
- Jim Byram, eCP

- January 28, 2004

## Agenda

- Definition of an ACE account – Jim Byram
- ACE trade account capabilities – Jim Byram
- Process to establish an ACE trade account – Jim Byram
- Pre Release 3 - Expanding beyond 41 accounts
- Beyond Release 3 - With existing ACS records
- Beyond Release 3 - Without existing ACS records
- Strategy for expanding beyond 41 importer accounts – Bill Inch
- Status of Federal Register Notices – Jeff Laxague
- Questions/Comments

**Notes:**
 Go to the Customs Modernization website to get more background information on the TSN.
Browning quote from the June TSN Plenary session

## Definition of an ACE Trade Account

- _ACE Trade Account_:  Any entity in which CBP has an interest relating to imports and/or exports
- A trade account can be as simple as an individual importer with a single importer of record (IR) number or as complex as a large corporation with multiple IR numbers
- Eventually, all importers, exporters, brokers, carriers, freight forwarders, sureties, bonded warehouses, foreign trade zones, service providers, etc. will exist in ACE as trade accounts

## ACE Trade Account Capabilities

- Once an ACE Trade Account is established:
- Transactions may be conducted with CBP
- Manifest, entry, bond, etc.
- The ACE Trade Account may be eligible to be assigned a CBP Account Manager
- Not all ACE Trade Accounts will be assigned Account Managers
- All ACE Trade Accounts will be eligible to apply for access to the _ACE Secure Data Portal_ to:
- View and maintain their account data
- View transaction reports
- Exchange information with CBP via the Significant Activity Log (SAL)

- End State Objectives

## Establishing ACE Trade Accounts

- _Pre Release 3_ – Expanding beyond 41 accounts
- Improved bulk data load
- _Release 3 __**and beyond**_** – With** existing ACS records
- Conversion of legacy data to establish a trade account
- _Beyond __**Release 3**_** – Without** existing ACS records
- Data submitted to establish a trade account             (e.g. CF 5106)

- The process to establish an ACE Trade Account will evolve as ACE matures with each new release

## Establishing an ACE Trade Account

- All accounts established prior to Release 3 will have access to the ACE Secure Data Portal and will be assigned a CBP Account Manager
- Importer establishes intent to become an ACE Trade Account based on Federal Register Notice guidelines
- The CBP creates the account using data provided in the bulk data load
- The CBP assigns an Account Owner and grants password for limited access to the ACE Secure Data Portal
- Initial step – Account Owner creates account structure
- CBP reviews and approves the account structure
- Account Owner is granted full access to their account data on the ACE Secure Data Portal

- (Pre Release 3 – Expanding Beyond 41 Accounts)

**Notes:**
A Pre-Deployment Package including Terms & Conditions Document and Account Owner Designation Document must be signed

Ability to create account users
Ability to grant user access to reports, SAL, etc.

## Process to Establish an ACE Trade Account

- The ACS data will be converted to establish the ACE Trade Account
*If they choose to and are eligible*, trade participants submit applications to access the ACE Secure Data Portal, as outlined in future Federal Register Notice(s)
- The CBP activates the account and grants limited access to the ACE Secure Data Portal
- Account Owner logs on to ACE
- Makes corrections as necessary, adds additional required data (not captured in legacy systems)
- Creates account structure
- The CBP reviews and approves the additional data
- Account Owner is granted full trade account privileges

- (Release 3 and Beyond – _With_ Existing ACS Records)

**Notes:**
Ability to create account users
Ability to grant access to reports, SAL, etc.

## Process to Establish an ACE Trade Account

- Trade participant submits data to establish a trade account
- Trade participants submit applications
- Trade may request access to the ACE Secure Data Portal
- CBP grants limited access to the ACE Secure Data Portal
- Account Owner logs on to ACE
- Makes corrections as necessary, adds additional required data
- Creates account structure
- CBP reviews and approves the additional data
- Account Owner is granted full trade account privileges

- (Release 3 and Beyond – _Without_ Existing ACS Records)

**Notes:**
Terms & Conditions Document and Account Owner Designation Document must be signed

Ability to create account users
Ability to grant access to reports, SAL, etc.

## Account Management, Account Expansion and Upcoming Federal Register Notices

- STRATEGY FOR EXPANDING BEYOND 41 ACCOUNTSWilliam F. Inch, CBP

## Account Expansion Goals

- 	**Reach 1,100 total ACE accounts by the beginning of Release 4**
- Phase I: Account Setup (Release 2) –  200 new importer accounts
- Phase II: Account Revenue Features (Release 3) – Brokers for initial 41 importer accounts
- Phase III: Account Revenue/Truck Processing Features (Releases 3 and 4) – 125 new trade accounts each month

## What ACE Users are Saying...

- “It is nice to have all of the account essentials in one place” – CBP Account Manager of Seattle WA

- “If a client has been working with the help desk over the weekend and you come in on Monday and check out the postings on the SAL, it gives you a leg up on what the problem is and what has happened” – CBP Client Representative

- “ACE is definitely a valuable tool.” – P. Golembieski of The Home Depot Inc.

- “Management is all about seeing the numbers, and the reports provide detailed parts and numbers” – J. Hicks of Glazer’s Wholesale Drug Company

- “We like what we see and the way it is designed” – I. Stoehr of Toyota Motor Sales

- “There will be immediate benefit once the periodic monthly statements come on line...” – B. O’Brian of Hasbro, Inc.

## Account Expansion Status

- The CBP Account Managers have contacted their managed accounts and are guiding them towards becoming ACE trade accounts
- As of December 2003, 98 additional Pre-Deployment packages were distributed and 16 new ACE accounts were added, bringing the total to 57
- The long-term goal is to register those companies that are currently enrolled in the CBP Account Management program

## General Process for Establishing Trade Accounts 42 to 200

- Pre-Deployment packages sent to nationally managed accounts
- Pre-Deployment package includes:
- Bulk Data Conversion Template (BDCT)
- Terms and Conditions Document
- Account Owner Designation Document
- Data returned through the National Account Managers

- Company is on-board and becomes an ACE participant

**Notes:**
The account expansion roadmap (slide 10) shows the numbers of how we will expand to 200 ACE Accounts.

This slide shows the process that a company goes through to be on-boarded.

## Training for Accounts

- Companies from the first 41 accounts who wish to pursue periodic payment will participate in User Acceptance Training (UAT) and will receive instructor-led training during UAT
- For those who do not participate in Release 3 periodic payment, computer based training will be provided

## Account Management, Account Expansion and Upcoming Federal Register Notices

- STATUS OF FEDERAL REGISTER NOTICESJeff Laxague, CBP

## Agenda

- Publication of Federal Register Notices
- Periodic statement/designated broker accounts
- Truck carrier accounts
- Electronic truck manifest testing

## Federal Register Notice

- Periodic Statement/Designated Broker Accounts
- Publication Date:  January 2004
- Purpose:
- Announces the User Acceptance Test concerning periodic monthly deposit of estimated duties and fees
- Allows ACE importer accounts and their designated broker accounts to participate in the periodic monthly statement process and have access to operational data and CBP messages
- Describes the test process, development and evaluation methodology to be used, eligibility requirements for participation, opens application process for broker accounts, invites public comment

## Federal Register Notice

- Participant requirements:
- Initial 41 ACE importer accounts submit statements affirming intent to participate and identify designated brokers to file periodic statements on their behalf
- Designated brokers must submit an application to CBP via E-mail, i.e. a statement of intent to participate and establish an ACE account
- Eligibility Criteria:
- Participate in C-TPAT
- Ability to make periodic payment via ACH Credit or ACH Debit
- Have the ability to file entry/entry summary via ABI
- Have the ability to connect to the Internet

## Federal Register Notice

- Establish Truck Carrier Accounts
- Publication Date:  January 2004
- Purpose:
- Set forth the eligibility requirements for truck carriers to establish ACE accounts for participation in testing of the automated truck manifest user acceptance test and future functionality
- The test will allow ACE truck carriers to file truck manifest information electronically via the ACE Secure Data Portal and/or via electronic data interchange (EDI)
- Truck carriers will have access to operational data, receive status messages on ACE accounts, and obtain release for cargo, crew, conveyances, and equipment
- Describes the requirements for participation, opens the application process for truck carriers, invites public comment

## Federal Register Notice

- Establish truck carrier accounts – continued
- Participant requirements:
- Truck carriers must submit an application to CBP via E-mail, i.e. a statement of intent to participate and establish an ACE account
- Eligibility criteria:
- Have the ability to connect to the Internet

## Federal Register Notice

- Electronic truck manifest program test
- When?
- No later than 90 days prior to the program test
- Publication date?
- July 2004
- What will it cover?
- Qualifications and eligibility requirements for truck carrier accounts
- Truck manifest data elements
- Seven ports where test will be conducted:  Blaine, Buffalo, Champlain, Detroit, Laredo, Otay Mesa, Port Huron
- Who will it cover?
- The ‘Participant’ is defined as the truck carrier or his authorized agent

## Slide 22