# Presentation: 678956

## How to Manage an OSHA 300 Log and Summary Report for Documenting Injuries and Illnesses

- Developed by:
- Safety Environmental Compliance Office
- NOAA Safety Division

## New Rule on Federal Agency Recordkeeping and Reporting Requirements

-     The Occupational Safety and Health Administration (OSHA) requires federal government agencies to adopt worker safety and health recordkeeping and reporting requirements that are essentially identical to the private sector. The new requirements will go into effect beginning Jan. 1, 2005.These new requirements will improve recordkeeping which will enhance the ability of federal agencies and employees to prevent occupational injuries and illnesses. Producing more useful data will better enable the agencies to identify patterns of injuries and illnesses and focus on the most effective intervention.

## Regional Safety Managers -Change in Responsibilities

- One of the responsibilities of the Regional Safety Managers (RSM) were to provide end-of-the-year injury/illness reports to all the sites. Each RSM would provide a copy of a log of incidents occurring at a particular region or field site. With the signing of the new NOAA Safety Policy in 2004, RSMs report directly to the Safety and Environmental Compliance Office (SECO).  Their responsibilities are now focused on a national level of improving the NOAA Safety Program.  Although they still maintain most of their original duties of support, the responsibility of documenting and maintaining injury and illness records will reside at the field offices.  (Note: RSMs are still available to help develop your recordkeeping program).

## Current OSHA Requirement

- OSHA 29CFR1904 requires each organization to maintain (minimum of five years) a log of injuries/illnesses and to post a summary report every year (between February 1st and April 30th).
- Line Offices are already required to report all injuries and illness in accordance with the NOAA Safety Policy.  Recording the data onto a log is the next logical step for the site and will ensure compliance with OSHA regulations.

## Forms you will need...

- You will need a blank OSHA 300 Log Form...
- _http://www.osha.gov/recordkeeping/new-osha300form1-1-04.pdf_

## a blank OSHA 300A Summary Report form... 

- _http://www.osha.gov/recordkeeping/new-osha300form1-1-04.pdf_

## The use of an OSHA 301 Accident Report Form is not necessary.  NOAA utilizes USDOC Form CD-137, Report of Accident/Illness to report all injuries and illness occurring throughout the organization.You can download the latest version of the CD-137 (7/04) at the following link; http://www.osec.doc.gov/forms/direct.htm

## OSHA 300 Step-by-Step

- Case number: Can be assigned locally at each site.
- Employee’s Name: Self-explanatory
- Job Title: Self-explanatory
- Date of Injury or onset of illness (Mo./Day/Year): Self-explanatory
- Where the event occurred: List location of incident.
- Describe injury or illness to include what caused injury and body part affected: To include a general narrative of events.
- Deaths: Check box if incident involves death of employee.
- Days away from work: Check box if incident involves missed workdays for involved employee.
- Job Transfer or Restriction: Check box if injured or ill employee is temporarily transferred or placed on limited duties.
- Other recordable cases: Check box if incident is other recordable case than death, lost time, transfer or restriction (limited duty).

## OSHA 300 Step-by-Step (cont’d)

- Away from Work: Enter the number of days the injured or ill employee was away from work. Do not count the day on which the injury or illness occurred in this number. Begin counting from the day _after _the incident occurs.
- On the Job Transfers or Restrictions: Enter the number of days the injured or ill employee was on job transfer or limited duty.
- Other recordable Cases: Check the “Injury” or choose one type of illness:
- 			(1) Injuries
- 			(2) Skin Disorders
- 			(3) Respiratory Condition
- 			(4) Poisoning
- 			(5) All other illnesses

## OSHA 300A Summary Report

- Total number of deaths: Transfer totals from 300 Log
- Total number of cases with days away from work: Transfer totals from 300 Log.
- Total number of cases with job transfer or restrictions: Transfer totals from 300 Log.
- Total number of recordable cases: Transfer totals from 300 Log.
- Total number of days of job transfer or restriction: Transfer totals from 300 Log.
- Total number of days away from work: Transfer totals from 300 Log.
- Total number of:	(1) Injuries		(4) Poisoning
- 				(2) Skin Disorders	(5) All other
- 				(3) Respiratory		     illnesses
- 	                                _Transfer totals from 300 Log._

## OSHA 300A (cont’d)

- Establishment Information
- Name: NOAA, Line Office, Organization
- Street: Your local street address
- City: Self-explanatory
- State: Self-explanatory
- Zip Code: Self-explanatory
- Industry Description: What type of work do you accomplish.
- Standard Industrial Classification Code (SIC): Contact a NOAA RSM for the SIC code appropriate for your type of operations.
- Employment Information
- Annual average number of employees: Total of employees who work at your site.
- Total hours worked by all employees last year: Full time and part time hours included.

## OSHA 300A (cont’d)

- Signature:  Signature of person filling out the form (safety rep, admin assistant, etc...)
- Certification Signature: Signature of designated responsible authority (Site Manager, MIC, Director, etc...)

## What’s Next?

- Now that you’ve completed your 300 Log and 300A Summary Report you need to:
- Post your 300A Summary Report on your safety board no later than February 1st  through April 30th  of the year following the year covered by the form.
- File your 300 Log and retain logs for a minimum of five (5) years on site.
- Start a new log for the coming year and repeat this process at the end of the year.

## Contact any of the following Regional Safety Managers:

*ANY QUESTIONS??*

- Ben Bond 		  – (310) 713-2870 x114
- Ron Mattox 	  – (816) 426-3925 x242
- Rhonda Carpenter – (303) 497-3912
- Joe Duran 		  – (206) 526-6049