# Presentation: 170043

- Dr Nancy Kennedy (title)
- Elizabeth Silva Director of WSAC
- Carol Oliver Senior TTA manager at the Northeast CAPT

## Hello, Again We are......

- Nancy Kennedy, Dr. P.H.
- Carol Oliver, M. Ed.
- Elizabeth Silva, MPH

- We have been an *CSAP *Trainer since ?.
- Currently we work as the DHHS/SAMHSA/CSAP, the NECAPT, and  Winchester Substance Abuse Coalition in Winchester, MA
- ??

## Large Group Activity

## AGENDA – Day 2

- Welcome and Introductions
- Overview of Communicating with groups
- Understanding your self
- Learning Preferences (*audio, visual kinesthetic ,tactile)*
- The role of a facilitator
- Group Dynamics
- Reading a groups energy
- Facilitation Tips
- Wrap up and closing

## CSAP Fellows Workshop Learning  Objectives

- Defined the elements of communicating with groups
- Described the stages of group dynamics
- Defined the role of personal and group energy in communication
- Defined Tips for Facilitation
- Defined techniques for planning and implementing effective meetings

## Group Communication

| Types of Skills | Use of Skills |
| --- | --- |
|  Presentation | Work groups |
|  Facilitation  | Meetings |
| Presentation and Facilitation Design | Coalition Development |
| Determining group needs | Group Development |
| Reading a room |  Planning |
| Preparing visual aids and recording information | Grant development |
|  | Program development |
|  |  |
|  |  |

## Left Brain versus Right Brain

**Left Brain**

**Right Brain**

- Logical
- Rational
- Linear
- Planned
- Remembers names
- Analytic
- Objective
- Looks at parts
- Word Meaning
- Abstract

- Random
- Intuitive
- Holistic
- Impulsive
- Remembers faces
- Relational
- Subjective
- Looks at wholes
- Tone of Voice
- Concrete

## Learning Styles Activity

- Break into two groups of twenty
- Each group will do the same activity
- Twenty person group stand together center of the room
- Facilitator will ask a question and you will be asked to move to indicate our answers

## Intervert Vs. Extravert Attitude function

**Intervert**

**Extravert**

- Outer world
- Exposing feelings
- People, things
- Interaction, action

- Inner world
- Concealing feelings
- Depth
- Ideas, thoughts
- Concentration, reflection

## Sensory  versus  Intuitive Information gathering function

**Sensory**

**Intuitive**

- Trust information that is in the present, tangible and concrete
- Information is understood by the five senses.
- Distrust hunches that seem to come out of nowhere.
- Prefer to look for details and facts.

- Trust information that is more abstract or theoretical, that can be associated with other information
- Interested in future possibilities.
- Trust those flashes of insight that seem to bubble up from the unconscious mind.
- Meaning is in how the data relates to the pattern or theory

## Feelings versus Thinking Decision-making functions

**Feeling **

**Thinking**

-    Come to decisions by associating or empathizing with the situation, looking at it 'from the inside' and weighing the situation to achieve, on balance, the greatest harmony, consensus and fit, considering the needs of the people involved.

-     Decide things from a more detached standpoint, measuring the decision by what seems reasonable, logical, causal, consistent and matching a given set of rules

## Perceiver versus Judger

**Perceiver**

**Judger**

- Perceiving types prefer to "keep decisions open.“
- They prefer to keep their choices open so they can cope with many problems that the know life will put in their way.
- Curious and like to expand their knowledge, which they will freely acknowledge as being incomplete.

- Prefer to "have matters settled
- Creating plans and organizing their world to achieve their goals and desired results in a predictable way
- At work, they decide quickly and clearly and work to get the job done.

## Learning Preferences

_**Visual Learners**_
- Remember written directions well.
- Need to see material to learn it.
- May be artistic.
- May have difficulties focusing on lectures if there are few visuals

_**Audio Learners**_
- Remember written directions well.
- Need to see material to learn it.
- May be artistic.
- May have difficulties focusing on lectures if there are few visuals

_**Kinesthetic/Tactile**_
_**Learner**_
- Need hands-on/active learning (touch and movement).
- Don’t require instructions to assemble something.
- Can have difficulties if have to remain seated for a long period of time.
- May be athletic

## Learning Preferences Pairs Activity

- Individually, read handout 2 and determine which learning style is dominant for you and how this shapes your work life
- With a partner share your responses

- What makes effective facilitation?
- What make good participants and  that makes them better?

## What is a Facilitator?

- 	A facilitator is one who helps the group focus its energies on a task by suggesting methods and procedures, protecting all members of the group from attack, and making sure everyone has the opportunity to participate.

## Facilitator Behaviors

**Does not evaluate or put down ideas **
**Focuses energy on a task**
**Suggests methods/procedures for accomplishing the task**
**Protects individuals and their ideas from attack **
**Helps find win/win solutions**
**Gives everyone the opportunity to participate**

## Facilitation vs. Presentation

- _Content Expert_
- Presents information
- Provides the right answers
- One-way communication
- Leader-centered

- _Facilitation_
- Guides discussion
- Provides the right questions
- Two-way
-    communication
- Group-centered

## Group Dynamics

- Forming

## Large group fish bowl activity with large group discussion

## Facilitation Questions

- How to deal with difficult person ?
- How to stay on time?
- How to gain input?
- What to do with people who don’t speak up?
- How to handle conflict?

## Putting it to music.....

## Wrap up &

- Evaluation

## Thank you!