# Presentation: 510652

## BNL Environmental Management System Project 

- S. L. K. Briggs
**Presentation to management reps on EMS, 6/14/01**

## Meeting Agenda

**Purpose: Exchange information on BNL EMS Implementation process**
- Prep for Registration Audit
- Schedule
- Communications
- ATS Reports on NSF Audits
- Other Issues & Announcements
- Community Involvement Manual for Managers
- BNL P2 Awards
- Q&A
- Next Meetings

## EMS Subject Area Revisions

- Environmental Assessments approved by SBMS Steering Committee on 6/6/01
- SBMS System Upgrade delaying issuance
- Expected by 6/18/01

## Schedule “finalized” 
“Contacts List” in final preparation
Submit contacts, bldg/room, & phone ext  
in case others need to get in touch, or if lost
Contacts will be responsible for:
Transporting auditor between locations within your facilities
Transporting auditor to the next contact person at the conclusion of your audit
If scheduled for an 8:30 appointment, picking up auditor in Berkner C at 8:20am
Need to be flexible & anticipate early/late arrivals--be ready before your scheduled interview slot

- “Contacts List” in final preparation
- Submit contacts, bldg/room, & phone ext
- in case others need to get in touch, or if lost
- Contacts will be responsible for:
- Transporting auditor between locations within your facilities
- Transporting auditor to the next contact person at the conclusion of your audit
- If scheduled for an 8:30 appointment, picking up auditor in Berkner C at 8:20am
- Need to be flexible & anticipate early/late arrivals--be ready before your scheduled interview slot

**Preparation for Registration Audit**

## Onsite Audit Schedule

- Opening meeting 6/18/01, Location: Berkner B
- Managers/Reps expected to attend
- NSF runs meeting and explains process
- Four audit teams; possible observers (EPA, DEC, DOE, SCDHS)
- Debriefs each day Location:  Berkner C
- 5:30 – 6:00 Monday; 5:00 -5:30, Tues – Thurs
- Reps of orgs that were interviewed expected to attend
- Closing meeting 6/22 2:00 –3:00 pm, Location:  Berkner B
- Managers/Reps expected to attend
- NSF runs meeting and explains results

## Bulletin article on Policy Commitments 6/15/01
Monday Memo articles 
P2  
Overview of Audit Schedule, Auditee Tips
Internal Communications Needed
Emphasis needed on Policy Commitments awareness 
Briefing senior managers if on interview schedule

- Monday Memo articles
- P2
- Overview of Audit Schedule, Auditee Tips
- Internal Communications Needed
- Emphasis needed on Policy Commitments awareness
- Briefing senior managers if on interview schedule

**Preparation for Registration Audit**

## Documentation Preparation:
ATS Action Report for NSF Audits: 
#142 – 8/00, #195 – 10/00
Copy for EMS Rep and auditors
Will print it on Friday, COB: Any additions need to be processed by then
CAD: 142.5.1, 142.6.1, 142.13.1
PO: 195.18.1,
ESHQ: 195.12.1
CO: 195.6.1
Notebook of Laboratory procedures:
Internal procedures/documents need to be prepared by Rep

- ATS Action Report for NSF Audits:
- #142 – 8/00, #195 – 10/00
- Copy for EMS Rep and auditors
- Will print it on Friday, COB: Any additions need to be processed by then
- CAD: 142.5.1, 142.6.1, 142.13.1
- PO: 195.18.1,
- ESHQ: 195.12.1
- CO: 195.6.1
- Notebook of Laboratory procedures:
- Internal procedures/documents need to be prepared by Rep

**Preparation for Registration Audit**

## Laboratory procedures for: 
Environmental management programs 
“Establishing and Implementing Environmental Objectives”
Integrated Planning Management System
Nonconformance and corrective and preventive action
Nonconformance and Corrective and Preventative Action Subject Area 
ESH Standard 1.2.1, Corrective Action Tracking System 
Monitoring and measurement
Environmental Monitoring Subject Area 
Calibration Subject Area
Liquid Effluents Subject Area 
Non-Radioactive Airborne Emissions Subject Area 
Radioactive Airborne Emissions Subject Area 
ESD Environmental Monitoring SOPs 
Training
Training and Qualifications Subject Area

- Environmental management programs
- “Establishing and Implementing Environmental Objectives”
- Integrated Planning Management System
- Nonconformance and corrective and preventive action
- Nonconformance and Corrective and Preventative Action Subject Area
- ESH Standard 1.2.1, Corrective Action Tracking System
- Monitoring and measurement
- Environmental Monitoring Subject Area
- Calibration Subject Area
- Liquid Effluents Subject Area
- Non-Radioactive Airborne Emissions Subject Area
- Radioactive Airborne Emissions Subject Area
- ESD Environmental Monitoring SOPs
- Training
- Training and Qualifications Subject Area

**Preparation for Registration Audit**

## Audit Format

- Virtual Tour of Organization (update presentation from ORR in 2000)
- Some requests for tours of operations – especially if new auditor
- Resolution of Desk Audit Issues
- In depth review of select ISO requirements –see schedule
- Reserve a local conference room in your facility to meet
- Have key team members readily available
- Have records/documents/objective evidence of systems available for review
- Employee Interviews
- Limit size of entourage...escort and/or supervisor & employee, no observers
- _If/when generated_, transmit NCRS/OI to me ASAP
- Demonstrate prompt attention to nonconfomances/noncompliances
- Address any Compliance issues to L. Cunniff /R. Lee immediately...Then, get message to me/B. Cox that one is identified.

## Other Issues & Announcements

- Community Involvement Manual for Managers
- BNL P2 Awards
- Wednesday 6/20/01
- BNL Historical Emissions Report Issued
- NAPA Report on Third Party Auditing of EMS: US Registration Practices for ISO 14001
- _[http://www.napawash.org/NAPA/NAPAPubs.nsf?OpenDatabase](http://www.napawash.org/NAPA/NAPAPubs.nsf?OpenDatabase)_
- Presentation at Yale University
- EPA Region 1 Compliance Assistance Initiative for Universities
- Similar program beginning in Region II
- GIG Meeting on Waste Volume Reports
- NEPA/PIQs-verification of completeness during ESR
- ORPS/PAAA official records ownership

## Next Meetings

- Next EMS Meeting  7/12/01
- Time: 1:30 pm - 3:00 pm
- Location - 535 Conference Room
*NOTE: EMS Project Team Meetings held on 2nd Thursday of each month*
*CHANGED to monthly meetings*
- Next EMS Meeting Topics:
- Registration Audit Corrective Actions **due to B. Cox by 7/13/01**