# Presentation: 542216

## The DOD EMALL

**The DOD EMALL**

**Presented to the Mid-Atlantic **
**Regional Council Meeting**
**April 23, 2003**

***Winner of the 2002 Excellence.Gov Award***

_**www.emall.dla.mil**_

## DOD EMALL Mission

**DOD EMALL Mission**

- 	**The DOD EMALL provides a single entry point for all DOD and other Federal Agencies purchasers to find and acquire off-the-shelf, finished goods items from the commercial marketplace and government sources.**

## Parts and Supplies Vendors

**Parts and Supplies Vendors**

_**175+ COMMERCIAL  VENDORS**_
** ****3M**
** ****AC Industrial **
** ****Alexander Technologies**
** ****Ansley Business Materials**
** ****Downey**
** ****Fastenal**
** ****Innovative Sports**
** ****Kennon Aircraft Covers**
** ****Maryland Nautical**
** ****Newark Electronics**
** ****Rayovac**
** ****Titan Abrasives**
** ****W.W. Grainger**
** ****and many others**

_**DLA Managed Catalogs**_
** ****450 Vendors in Long-Term Contracts**
**Eastman Kodak**
**Allied Signal**
**Cummins Engine**
** ****3.4 Million NSNs from the DLA managed catalog**

_**Warfighter.net Items**_
**All Clothing & Textile Items**
_**JWOD ITEMS**_
_**UNICOR ITEMS**_
_**DRMS CLASS A (Serviceable) ITEMS**_

##  SEARCH/ORDER ARCHITECTURE

-  **SEARCH/ORDER ARCHITECTURE**

- Registered Customer

- HOMEPAGE Server

- ORDER MODULE Server

- _System Requirements_
- 800 x 600@256 colors
- 28.8 kbps
- Internet Access
- IE 4.x or Netscape 4.x

- _Sources of Supply_ “Catalog” Databases

- SEARCH ENGINE Server

**N**etwork
-  **I**nformation
**B**roker

**V**irtual
**D**ata
**I**nterface

**Welcome & Service Screens**

- Requisition- Ordering

**V**irtual
**D**ata
**I**nterface

**V**irtual
**D**ata
**I**nterface

**Depots, & DRMS**

**Vendors**

- FLIS ASCOT & DRMS Catalogs

- DoD Hosted Vendor Catalogs

- Vendor Hosted Catalogs

**ISP**

**Vendors**

**Depots, & DRMS**

## Searching

- Green filter limits search to qualified environmentally friendly items
- Can search for only NSN’s
- Table of Contents allows for searching within specific catalogs of portions of catalogs
- Seven different ways
- to search for a product
*Keyword Search*
*NSN*
*NIIN*
*Mfr. Part Number*
*Mfr. Name*
*Catalog Number *
*UPC*

## Saved Shopping Carts

**Saved Shopping Carts**

- Users can save Shopping Carts for ordering at a later date or easier re-ordering
- Shopping Carts can also be passed from one user to another, allowing a Shopper to create a cart for an Orderer to purchase.
- Name your Cart for a
- 	specific purpose

**Notes:**
Saved Shopping Carts was the first feature on the EMALL to allow for expedited re-ordering and the passing of information. 

The saved shopping cart can be used in two ways.  The first way is to be re-used by the person who created it.  This will allow the person to re-order without searching for each product again.  It also allows the person to postpone a purchasing decision to a later date, possibly after they get approval, confirm that the products are correct or when they have a better internet connection.

The second use of the saved shopping cart is to transfer information from one user to another.  This could be done as part of the approval process, or simply transfer from a Shopper to an Orderer.  Since a shopper is not authorized to make purchases on the EMALL, they can create a cart with items that they need and then send it to an Orderer who can place the order for them.

## Express Shopping/Shopping Lists

**Express Shopping/****Shopping Lists**

- Express Stores allow customers to design stores of constantly used items for easy re-ordering
- Shopping Lists allow users to save quick shopping lists for easy ordering

## Shipping Options/Order Management

- In-The-Clear Shipping and DODAAC Shipping available for Government Purchase Card Orders
- Material Receipt Acknowledgement (MRA’s) allow the user to keep track of order status
- Can search for past orders six different ways
- Can specify Priority Level
- 	(01-15) for orders placed
- 	to the Defense Supply
- 	Centers

## ODM allows Customers to initiate contact with potential suppliers for products that do not have a finished goods inventory
Suppliers include Commercial vendors and Government Organic Suppliers
Customers can transfer information to the suppliers via online communication that can accept file transfers

- Suppliers include Commercial vendors and Government Organic Suppliers
- Customers can transfer information to the suppliers via online communication that can accept file transfers

**On-Demand Manufacturing **

**Notes:**
On Demand Manufacturing (ODM) is part of the Parts and Supplies Corridor; it is not its own corridor.  

ODM is designed to match customers who need an item made to a supplier who can make the item.  There are two ways to get into the ODM corridor.  The first is to go directly there, by clicking on the link at the top of the homepage.  This means that the customer is either returning to further discussions with a supplier or knows about ODM and that is their sole reason for being on the EMALL.  

The other way is to do a search for an NSN that is not in the EMALL database.  When this occurs, the EMALL has a default message that appears which informs the customer that the NSN is not located in DLA stock but can possibly be produced by a supplier in ODM and provides a link to ODM.

If the discussion on ODM gets into more detail than this, have the customer contact John Christensen at john_christensen@hq.dla.mil.

## Regional EMALL

- Regional Pricing
- By inputting your zip code or DODAAC, the EMALL knows your location and adjusts your product pricing accordingly
- Regional Shipping
- The EMALL ships from the closest distribution center to the delivery point to provide the lowest shipping costs possible
- Regional Vendors
- Local vendors can support their local customers on the EMALL

## Reporting

- Business Objects is our reporting software that allows for the gathering and filtering of information within the EMALL database
- The software is attached to all EMALL database information and allows for customized reports on all sales data.
- Reports are available upon request on data related to relevant business operations.
- In the future, limited access will be granted to outside users for additional report customization.

## Cost Avoidance Opportunity

- DoD EMALL reduces transaction costs
- DLA Specific Data
- Cost Manual Purchase ($) (1) 			$146.00*
- Cost EMALL Purchase ($)  (2)   	  	$11.31
- Cost Avoidance ($)(3) = [(1) – (2)]	$134.69
- Credit Card Data
- Baseline Credit Card Purchase		 	$25.62
- EMALL Purchase				 	$11.31
- Savings per Transaction			 	$14.31

- *Note:  Morgan Stanley study of commercial industry shows manual purchases $125 – $175.

## Accomplishments

- Navy
- Added NAVSUP/Navy One Touch catalogs
- Integrated Electronic Task ordering for NAVFAC Services
- Just in Time Bushings with NADEP JAX/P3 Propeller Repair

## DLA CLS/FMS Support

- Lockheed-Martin Kelly Aircraft Center (LMKAC) ordering in support of T-56 and TF-39
- Boeing KC-135
-  Pilot with Navy on NSN and Commercial Sales to Allied Countries

## Army Office Supplies

- 12 BPAs
- Mandatory for Army – Open to Others
- $4M in Sales, FY03 and 20,000+ Orders
- Aggregate Data for Price Leveraging
- Track JWOD and Environmental Purchases
- Track Credit Card Purchases

## Army ReportedBenefits of BPAs 

- Provides for initial discounts from GSA prices, and additional “dollar volume discounts”
- Army reviewing BPA pricing; preliminary results:
- Using historic data on purchase card buys, estimate savings of 11.7%
- On 56% of items, BPA price at least 15% lower than on-post stores
- As total dollar volume increases, discounts increase
- DOD EMALL captures socioeconomic data

## Army Initial Socio-Economic Results

- JWOD reports improvement in business
- 46% of all office supplies dollars through DOD EMALL are going to small businesses
- 20% to small disadvantaged businesses
- 17% to woman owned business

## Army Conclusion

- Program in initial stages
- Preliminary results good
- Emulates best commercial practices
- Socio-economic programs benefit
- Process improvements planned
- Additional benefits to come
- Consider expansion DoD-wide

## Open Market Corridor (OMC) Initiative

- Under the operational control of the DoD EMALL - NPS partnership
- Provides open market access to vendors registered in the CCR/BPN outside of the core catalog EMALL marketplace
- Provides capabilities beyond state of the art in the commercial internet purchasing industry
- Designed for use by contracting officers/purchase card holders

## Open Market Corridor(OMC) Capabilities

- Unlimited, scalable database
- Ability to drill down to level III transaction data
- Ability to work with the various format systems such as SIC, NAICS, NSN or UNSPSC
- Ability of the centralized catalog to have data either pushed or pulled into it

## OMC Capabilities Cont’d

- Virtual IDIQ contract
- Allows KO to create line items
- Restricted for creator
- Open for public
- Work effort retained
- Vendor pricing changes allowed
- Daily
- Hourly
- Unlimited search capacity

## OMC Capabilities Cont’d

- Self documenting processes
- 1155, 250, 350, D&F, etc.
- Search filters
- Small Business Filters
- Cascade capability
- Hubzone, 8A, Veteran, etc.
- Past performance information
- Real time, Average scores
- Electronic link to DFAS
- Implementation date – Oct 2003

## DOD EMALL Support of Small Business

- The DOD Hosted Catalog provides no cost catalog hosting services for small businesses, businesses without Internet Capability and Socio-Economic programs.
- 10 mandatory data elements
- Catalogs can be created using spreadsheets
- Small Business are highlighted with a SBA icon on all search results.
- Currently 175 Commercial Contracts hosted on the DOD EMALL
- 117 of those are Small Businesses
- Additional Catalogs added weekly
- Nice article in Yahoo Financial News this week.

## DOD EMALL Monthly Sales

## % Dollar Sales FY 03

**% Dollar Sales FY 03**

- Other DoD
- 16%

- Navy
- 24%

- All Fed
- 7%

- Air Force
- 8%

- Army
- 44%

- Marine Corps
- 1%

## Conclusion

- The DOD EMALL is working with the Army and Navy to add new catalogs.  Many of these catalogs are small businesses.
- The new Open Market Corridor will give Small Businesses even greater opportunities.
- The DOD EMALL is working to get level III data recorded on the purchase card record on all EMALL purchases.
- Contact us at _[dodemall-support@dlis.dla.mil](mailto:dodemall-support@dlis.dla.mil)_ or _[www](http://www.emall.dla.mil/)__[.emall.dla.mil](http://www.emall.dla.mil/)_