# Presentation: 258718

## Planning Considerations for Special Events

**Unit 6**

## Unit 6 Overview

**This unit describes:**
**Special planning considerations that are required when hosting high-risk special events **
**Examples of high-risk events and ways to prepare for emergencies that may occur**

## Unit Objectives

**At the conclusion of this unit, participants will be able to:**
**Identify events that are high risk**
**Identify the special planning considerations for high-risk events**
**Identify incidents of national significance**

## High-Risk Events 

**Some events pose more risk and may require special planning**
**Planners should work with the promoter or sponsor to ensure that they are prepared to respond appropriately**

## Aquatic Events 

**Aquatic events, particularly those involving motorized watercraft, require careful planning to include:**
**Medical support for ****participants**
**Setup of spectator ****areas **

## Power Boat Races 

**A medical response boat must be available at all times. **
**Locations for transfer of patients from boats to ambulances should be identified in advance**

## Power Boat Races (cont.)

**Planners should create a physical barrier warn spectators away from the edges fronting deep water**
**A boat could patrol the shore adjacent to the spectator area to warn spectators who venture too close to the edge**

## Rescue Boat Criteria 

**Rescue boats should be clearly marked and equipped with hazard lighting**
**Should contain sufficient clear space to resuscitate a patient**
**Should include appropriate medical supplies and equipment**

## Auto Races

**Sponsors of auto ****races normally meet ****safety guidelines **
**Events conducted by ****local clubs have no formal guidelines**
**Other races (Motor Cross, bicycle races, and auto rallies) are a concern because of limited control over spectators and remote locations**

## Support for Auto Races 

**Medical support staff should be trained in racing rules**
**Ambulance should be positioned for controlled, rapid access**
**Fire and rescue equipment should also be available **
**Pit areas are high risk for fires and accidents**

## Spectator Areas 

**Planners should erect barriers to isolate spectators from out-of-control vehicles**
**Barriers should be designed to retard penetration in all situations **
**A wire-mesh debris screen should be attached to the barrier fencing and tops of retaining walls **

## Air Shows 

**Air shows are usually staged in accordance with aviation rules and regulations **
**Special precautions should be taken for:**
**Aerobatic areas**
**Parachute jump areas**
**Fire-suppression ****requirements **

## Air Shows (cont.)

**Aerobatic maneuvers should not take place over built-up areas**
**Aircraft should not fly over spectator areas **
**Aircraft maneuvers should be away from, or parallel to, the spectators **
**Events that feature parachute jumps should include designated landing zones away from spectators**

## Air Show Safety Precautions 

**Onsite fire services should be capable of delivering fire-suppressant foam into a crashed or burning aircraft **
**Organizers should understand the requirements of the coroner and air crash investigators and be prepared to assist them in the event of a crash **

## Fireworks Displays

**When event organizers ****plan public fireworks ****or pyrotechnics displays, ****they should work with local authorities**
**Follow Occupational Safety and Health Administration (OSHA) safety standards for spectator seating and launch sites **

## Fireworks Displays (cont.)

**Most incidents involving fireworks can be avoided through launch site design**
**Pay close attention to the wind direction and strength ****	**
**Identify an emergency egress route**
**Plan the launch site so that no damage occurs from debris **

## Laser Light Shows 

**Before the light show, make sure that onsite health care professionals and organizers understand risks associated with lasers. **

## Spontaneous Events 

**Local emergency management and public safety agencies need to be aware that:**
**Spontaneous events create the same need for emergency response contingencies**
**Safety plans or agreed-upon roles and responsibilities will be established**
**Spontaneous events offer no warning—and no time to plan**** **

## Types of Spontaneous Events 

**Events that are planned without official input or permits as a result of an oversight: demonstrations, protests, or picketing**
**Events that are ****planned without ****official input or ****permits**
**Events that result ****from other events **

## Planning for Spontaneous Events 

**Use of existing mutual aid agreements, response plans, training, and resource lists will assist **
**Implementing ICS for an orderly and coordinated deployment of resources and personnel to include:**
**Identify a staging area**
**All personnel must be briefed **
**Span of control must be maintained **

## Spontaneous Event Response 

**Many spontaneous events occur with some level of expectation by public safety officials **
**It is critical to ****develop contingency ****plans for events that ****are high-risk or high ****probability **

## Events Involving Teen Audiences 

**Events that attract younger audiences can create difficulties such as:**
**Become lost or separated from friends**
**Miss transportation**
**Lack money for alternate transportation **
**If parents are using their cars to pick up children, traffic jams may prevent close access to the venue **

## Incidents of National Significance

**Definition: An actual or potential high-impact event that requires robust coordination of the Federal response in order to save lives and minimize damage. **
**Incidents of national significance that can affect special events can include:**
**Natural disasters**
**Manmade disasters**
**Terrorist incidents**
**Other incidents that present a threat to human welfare **

## Incidents of National Significance (cont.)

**Catastrophic incident of national ****significance is result of unusually ****severe disaster with extensive ****effect on national welfare**
**Actual or potential incidents of ****national significance require coordinated, effective response by appropriate combination of Federal, State, local, tribal, private-sector, and nongovernmental entities**

## Incidents of National Significance (cont.)

**Regardless of jurisdiction, event planners and coordinators and local law enforcement should have a close relationship with Federal representatives during an incident of national significance**
**National Incident Management System (NIMS)**
**Better coordination and response to disasters and emergencies**
**http://www.fema.gov/emergency/nims/index.shtm**

## Activity 6.1 

**Addressing High-Risk Hazards **
**In small groups, identify a high-risk hazard for the event you are planning **
**Evaluate the probability of spontaneous hazards**
**Develop a contingency plan for each of these possible situations **
**Present and discuss solutions with the class**

## Planning Considerations for Specific Events 

**Questions?**