# Presentation: 437682

## Implementing Portal Technology To Support Data/Information Management- Portal Prototype Dashboard for Fisheries Information System (FIS) November 3, 2005

- NOAATech 2006
- November 1-3, 2005
- Silver Spring, MD
- Tina Chang, Information Science Division, F/ST

**Notes:**
Good morning, my name is xxx.  I am the director of the Science Information Division at the Office of Science and Technology for NOAA Fisheries.

I have heard a lot of great talks about data/information management, and many great presentations in Geo-spatial technology within NOAA over the last a couple of days.  I am very excited to learn these activities going on within NOAA.  Yesterday Doug Turnbull presented FIS metadata catalog which is one of the Fisheries Information System products we produced in Fisheries. Over the last 2 and 1⁄2 years, I have been directly involved in the management of the FIS program, and one of the driver for the FIS program is improving Fisheries data and information management. The first step we took was to develop Fisheries national level metadata catalog system.  Listening to all of NOAA information management and GIS presentations, I am very encouraged by what we have been doing and what we can bringing to the table to share our successes within the NOAA community.

## Topics

- •	Project Background
- Project Objectives
- What is a Portal?
- Portal Components
- Portal Architecture
- Features
- Integration With Portal
- FIS Data Management Needs
- FIS Portal Prototype
- Comprehensive Information Source
- Expected Outcomes
- Conclusion

**Notes:**
These are topics I’d like to talk about.  Basically, I’d like to briefly give a little background of the Fisheries Information System.  Our objectives, what is Portal, some portal concept, features, and architecture.  Some of the data management needs and then go through the prototype key features.  

## Project Background

- What is FIS?
- Congressionally Mandated
- Data Integration and Harmonization
- Improve Fisheries Information and standards

**Notes:**
The reauthorization of the Magnuson-Stevens Act in 1996 mandated to implement a plan for a nationwide Fisheries Information System (FIS) and the Fishing Vessel Registration System (VRS).

In 1998, the Office of ST submitted the Report to Congress which is the implementation plan for the FIS.

It addresses the data integration and harmonization of fisheries data and information management system

Improve regional, cross-regional, and national fisheries information to support policy and management decisions and data Standards.

## Project Background (cont.)

- What needs to be done?
-  Maintain adequate information to manage fisheries regionally and provide summarized data on a national level
-  Answer who, what, where, when, why and how about participation in fisheries across regions using nationally established reporting standards

## Project Objectives

- Understand goals
- Utilize the best technologies available
- Provide a comprehensive and information ready environment

**Notes:**
Understand business and scientific program goals 
Utilize the best technologies available to support and build an integrated information management system 
Provide a comprehensive and information ready environment for NOAA Fisheries management and the public.

## What Is Portal?

-     “Although portals are the most-desired user interface in IT, the concept of portals is one of the most misunderstood by enterprise customers and the most abused by vendors.”
- 			– Gene Phifer, Gartner Inc. Note: IGG-01092002-02

## What Is Portal (cont.)?

- Framework that provides
-  Distributed access
-  Cross-platform usability
-  Personalization
-  Management
-  Security features
- Composite application
- Collaboration, efficient, and easy access capabilities

**Notes:**
Portal is a framework which wraps documents and applications in a single web interface that provides distributed access, cross-platform usability, personalization, management, and security features.
Portal can be used to build and deploy a composite application 
At a high level, within the on demand environment, Portal provides collaboration, efficient and easy access capabilities 

## Portal Features (limited list)

- Categorization of content
- Content search & indexing
- Content management & aggregation
- Personalization
- Robust application integration
- Development tools
- Single Sign-On
- Security
- Browser based
- Integration of data from many sources
- Fast and scaleable

**Notes:**
Categorization of content  
Content search & indexing
Content management & aggregation
Personalization
Robust application integration
Development tools
Single Sign-On
Security
Browser based allows widely separated teams participate in the development effort.
Integrates data from many sources very well
Fast and scaleable

## Integrating With Other Tools

- Portal integrates seamlessly variety tools
- - Business intelligence tools
- - Internet documentation search tools
- - Java development tools
- - Other external applications
- Easy to share distributed applications
- Strong support for industry standard web and distributed application technologies through the Portlet Development Kit (PDK-Java)

**Notes:**
Portal integrates seamlessly with:
- Business intelligence tools, e.g., Oracle Discoverer
- Internet documentation search tools, e.g., Oracle Text
- Java development tools
- Other external applications
- Easy to share distributed applications across instances of the Oracle Portal
- Strong support for industry standard web and distributed application technologies through the Portlet Development Kit (PDK-Java) 

## Oracle Portal Architecture

**Notes:**
In FIS, we utilized Oracle Portal since it is already purchased within Oracle product.  This picture shows the Oracle Portal Architecture just to give you a sense for the complicity of this technology.  Since this is not a Portal class, I will not going into details about this.

## Oracle Portal Architecture (cont.)

**Notes:**
Another view of Portal Architecture from graphical view

In Portal environment, developers develop portlets to bring information together. Portlets are Java-based Web components, managed by a portlet container, that process requests and generate dynamic contents.

## Portal Components

- users

**Notes:**
Portal provides easy interface for user to view and access data.  It is fast building tool for users to ensemble their own environment and needs.  However, it has a very complex structure and components behind it.

## Fisheries Data/Information Management Needs

- •	Collaborating with NOAA Fisheries Science Centers, Regions, and partners
- No sophisticated data management across NOAA Fisheries
- Many regional offices have well developed data management programs that can be shared
- Currently no comprehensive data inventory system for people to understand of all Fisheries data and their existence

**Notes:**
Provide examples

## Fisheries Data Management Needs (cont.)

- •	Lack of consistent standards, data and information processes, procedures and policies
- Timely and accurate Fisheries Information is not readily available to management and the public
- Reponses to data calls take too long and are not always accurate

**Notes:**
Provide examples

Aren’t all these sound familiar?

## FIS Portal Prototype

- •

**Notes:**
This is the poster session of our Portal prototype dashboard.  Thanks for Rosemary from ST5 assisting us to produce this.

## FIS Portal Prototype (cont.)

- •

**Notes:**
Can provide very comprehensive information source such as

FIS program and data collections
Legacy data queries
In this demo, we used web clipping techniques to build this page quickly.  It brought different data queries from different web applications instantly where users do not have to hesitantly searching the URL to find different data source for information.  They can just go to one location to see it all.

## FIS Portal Prototype (cont.)

**Notes:**
This is the integration with the business intelligent tool to build data queries.  This example shows the commercial catch data for summer flounder for the state of Florida. 

## FIS Portal Prototype (cont.)

**Notes:**
A different view for the same data fro multiple states and fisheries defined areas.

## FIS Portal Prototype (cont.)

**Notes:**
You can also click a button for graphic view of the query results easily.

## FIS Portal Prototype (cont.)

**Notes:**
Calendar can also be integrated into Portal system easily.

## FIS Portal Prototype (cont.)

**Notes:**
Another project we have implemented which can be integrated within Portal is the text/documentation search capability.  This example shows the Java interface with Oracle text application for text search project.

## FIS Portal Prototype (cont.)

**Notes:**
Another project for NOAA Technical Memoranda application.

## FIS Portal Prototype (cont.)

## Benefit Of Portal

**Integrated presentation **of information from disparate systems and locations
**Content ownership** is preserved
**Multiple levels of authorization** allows decentralized responsibility for data publishing
**Customization** from both the development and end-user perspectives
**Information Sharing** from a comprehensive data and information management environment

**Notes:**
Portal is data and information sharing tool which enforces effective data management through our program management definitions, policies, and standards

## Benefit Of Portal (cont.)

- Portal **enforces data management** through program management definitions, policies, and standards
- Portal can provide an **information-rich environment** for all users including NOAA employees, the general public, managers, and anyone who is interested in fisheries information
**Cost effective**

**Notes:**
Portal is data and information sharing tool which enforces effective data management through our program management definitions, policies, and standards

## Comprehensive Information Sources

- Once completed, FIS portal will contain:
- Recreational and commercial fisheries data from both state and federal sources including biological, economic, sociocultural, and ecological information.
- Data source will also include stock assessments, logbooks, observer data, and others
- Integration with FIS tools such as InPort, the FIS metadata catalog
- Text Search application
- Linkage to other data and external system sources such as IOOS, GEOS, and so on.

**Notes:**
Very briefly going through this slide.

## Other Expected Outcomes

- Summarized data from a variety of state and federal sources sorted by species, fishery, or regions at the national level
-      Published and shared information statistics, research, metadata, and other documentation
-      Fish Permits applied or renewed through single point of entry
- Developed standards and policies to support System Interoperability
- Timely Information access and dissemination

## Conclusion

- The goal for data and information management is to better understand our living marine resources and to share these information to support management decisions
- Portal is a tool which enables us to apply data and information management best practices by defining our organizational paradigm and environment to support scientific application and research development needs.
- Portal is one of tools that can support the Information management. There are other tools available too.

## Acknowledgement

- Jaya Neti – Web master, Science Information Division, F/ST
- Doug Turnbull – Data Architect, Science Information Division, F/ST
- Navid Rahimi – System Administrator, Science Information Division, F/ST
- Rosemary Kosaka – Economics & Social Analysis Division, F/ST
- And anyone who is involved in building these applications and prototypes

## Contact Information

**NOAA Fisheries, Science Information Division**
- _[Tina.chang@noaa.gov](mailto:Tina.chang@noaa.gov)_**, (301)713-2328**
- _[Jaya.neti@noaa.gov](mailto:Jaya.neti@noaa.gov)_**, (301)713-2328**
**THANKS FOR COMING!**

## Questions

- ?

**Notes:**
IOOS DMAC is both  an interagency and larger community  (Academia, States etc) effort to develop an integrated data system .

NOAA DMC’s objective is to provide clear guidance for NOAA data management and to provide the NOSC the information it needs to integrate data management with the NOAA Observing Systems Architecture and into the NOAA data management enterprise. 

NOAA DMIT is under the DMC and will have a draft NOAA  GEO IDE data plan by end of fiscal year.

Will be reviewing where this all fit and repercussion to Fisheries later on.

## Big Picture -Data Management in NOAA And Fisheries Participation

- Big Picture -Data Management in NOAA And Fisheries Participation

- Focused activities on Data Integration, Data Interoperability, assembling many loose data sources into a “System of Systems”.
- Emphasized data archive, information dissemination, efficiency, data sharing, and near real time data accessibility
- Related Activities:
- IOOS Data Management and Communications (DMAC)
- GEO IDE
- NOAA NOSC and Data Management (DMC)
- NOAA Data Management and Integration Team (DMIT)

**Notes:**
IOOS DMAC is both  an interagency and larger community  (Academia, States etc) effort to develop an integrated data system .

NOAA DMC’s objective is to provide clear guidance for NOAA data management and to provide the NOSC the information it needs to integrate data management with the NOAA Observing Systems Architecture and into the NOAA data management enterprise. 

NOAA DMIT is under the DMC and will have a draft NOAA  GEO IDE data plan by end of fiscal year.

Will be reviewing where this all fit and repercussion to Fisheries later on.

## Nona's Project Management StructureHow the Investment will be Managed

***Undersecretary for Atmosphere and Oceans***

**DMIT****Data Management Integration Team**

**NOSC****NOAA Observing System Council (NOAA CIO Member)**

**DMC****NOAA Data Management Committee (CIO Council Co-Chair)**

*NOAA Goal Theme:***Weather & Water**

*NOAA Goal Theme:***Ecosystems**

*NOAA Goal Theme:***Commerce & Transportation**

*NOAA Goal Theme:***Climate**

**Notes:**
Several different organizations either have or are about to  (by end of FY 05) make recommendations on data management and systems that may have a large effect of Fisheries.  The extent that these decisions take into account the needs of Fisheries, and also recognize the role of Fisheries, will depend on the extent that Fisheries has its own house in order in terms of data management, Fisheries participation in these processes, and where the recommendations don’t meet the needs of Fisheries, that well thought out alternatives be presented that fall within the spirit or guidelines of the overall NOAA effort.

Important that Fisheries be seen as “playing with the rest of NOAA”

Will quickly review 3 DMAC efforts that may have an impact on Fisheries.

## Background (cont.)

- Current FIS Program Activities:
- Program Governance
- - Established Program Management Team (PMT)
- - Established Professional Specialty Groups (PSG)
- Developed FIS Program Management Plan
- Defined program portfolios and objectives
- Developed Fisheries metadata catalog system and is ready for implementation
- Built infrastructure for the program
- Identified data and information management components for the program
- Started one of the highest priority project
- – Fisheries Permits Issuance and Policy project

**Notes:**
Although I am not the head of the program anymore, but I am still very actively involved in the overall management of the program.  

Since Aug. meeting last year, the FIS program appeared to be a “sure” to do thing.  The program gotten strong buy in from meeting participants, and a lot of their managers.