# Presentation: 066115

## Using the HUD eLogic Model® :An Accountability Tool for Grants Management, Planning, Reporting, Evaluation and Performance Measurement 

- Barbara Dorf, Director
- Office of Departmental Grants Management and Oversight
- Frederick Richmond, CEO
- Manuel Valentin, Operations & IT Director
- The Center for Applied Management Practices, Inc.

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**Changes in Terminology**
**Applicant Name **has been changed to **Applicant Legal Name**.

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**Changes in Terminology**
**Period** has been changed to **Reporting Period**.

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**Changes in Terminology**
**Start Date** has been changed to **Reporting Start Date**.

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**Changes in Terminology**
**End Date **has been changed to **Reporting End Date**.

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**New Fields Added **
**Project Location**, applicants will enter the city, township, or borough, etc., where the project will be located.

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**New Fields Added **
**Project Location State, **from the dropdown list, applicants will select the state the project will be located.

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**New Fields Added **
**Fiscal Year**, applicants will enter the fiscal year when reporting to HUD.

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**New Fields Added **
**DUNS Number**, applicants will enter the DUNS number that corresponds to the Applicant's Legal Name.

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**Changes in Terminology**
**Reporting** and **Evaluation** Tabs have been combined into a single **Reporting Tab.**

## Completing the New and Modified Fields on the eLogic Model® 

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**The DUNS number must be for the organization that is entered in box 8a of the SF-424, Application for Federal Assistance.**

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

_**Make sure you enter the DUNS number accurately.**_
**The nine digit DUNS number is a mandatory field, you will not be able to close your eLogic Model® without completing this field.**

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**Some applicants will use DUNS plus  four (4) to designate sub-organization within their organization.  If you do, then insert the four digits in the fields provided.**

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**Enter your Applicant Legal Name as it appears in box 8a of the SF-424 on the eLogic Model®. The Applicant Legal Name must be identical for both forms.**

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**Project Location**, applicants will enter the city, township, or borough, etc., where the project will be located.  If there are multiple locations, enter the location where the majority of the work will be done, i.e. “Albuquerque.”

- Albuquerque

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**2009 eLogic Model® ****SPECIAL FEATURES and MODIFICATIONS **

**Use the dropdown menu to select the state your project will be located.**

## 2009 eLogic Model® SPECIAL FEATURES and MODIFICATIONS 

**The "Fiscal Year" 2009 will be pre-populated in the eLogic Model®. This represents the NOFA fiscal year.**

**2009 eLogic Model® ****SPECIAL FEATURES and MODIFICATIONS **

## Reporting Using Your eLogic Model® 

**Reporting Using Your eLogic Model®**** **

**Select the reporting period from the dropdown menu for the report you are submitting. This field is only available after the award.**

## Enter the reporting start date for the period you are reporting on, i.e. 01/01/09. This field is only available after the award.

**Reporting Using Your eLogic Model® **

## Enter the reporting end date for the period you are reporting on, i.e., 03/31/09. This field is only available after the award.

**Enter the reporting end date for the period you are reporting on, i.e., 03/31/09**. **This field is only available after the award.**

**Reporting Using Your eLogic Model® **

## HUD’s Discretionary Grants Performance  Website 

## Slide 24

## HUD’s Discretionary GrantsPerformance  Website 

**As stated in HUD’s 2007 General Section to HUD’s Notices of Funding Availability for Discretionary Programs, HUD is pleased to provide the public with its Discretionary Program Grant Performance website.  This website is designed to provide both grantees and the public with information on program performance as provided to HUD by its grantees in their approved Logic Models. **

## HUD’s Discretionary GrantsPerformance  Website 

**HUD’s Discretionary Grants****Performance  Website **

## HUD’s Discretionary GrantsPerformance  Website 

**The eLogic Model® links public policy and program operations.**
**	****All eLogic Models® share common characteristics including identification of: the problem or need, the service or activity, outcomes, and measurement reporting tools.**

## HUD’s Discretionary GrantsPerformance  Website 

**The eLogic Model® embodies the requirements of the Government Performance and Results Act passed by Congress in 1993 requiring all federal programs to:  **
**Establish performance goals.**

## HUD’s Discretionary GrantsPerformance  Website 

**Express goals in objective, quantifiable and measurable form.**
**Establish performance indicators to measure outputs, service levels and outcomes of each activity.**
**Provide the basis for comparing actual results with goals.**

## HUD’s Discretionary GrantsPerformance  Website 

**The HUD Discretionary Program Grant Performance Web Site allows HUD grantees to download copies of the approved eLogic Model® Workbook and use it to prepare and report actual service and outcome data quarterly, semi-annually, etc., as required by the grant agreement. **

## HUD’s Discretionary GrantsPerformance  Website 

**HUD will post reports received by HUD program offices to the website as they are received and approved.  All eLogic Models® can be downloaded but cannot be changed on this site.**

## HUD’s Discretionary GrantsPerformance  Website 

**The website offers a robust search capability.  You can locate an eLogic Model® grantee by the following parameters: applicant name, grantee name, program, fiscal year, state, federal region, and key word search.**

## HUD’s Discretionary GrantsPerformance  Website – Search 

**Search using keywords. This search engine will search all eLogic Models****®**** for possible matches using your keywords.**

## HUD’s Discretionary GrantsPerformance  Website Search by States / Regions

**State**

**Region**

## Why Changes Were Made to the FY2009 eLogic Model® 

**As a result of data analysis and preparing the HUD Discretionary Grants****Performance  Website,  ****several issues became apparent:**

## Why Changes Were Made to the FY2009 eLogic Model® 

_**Solution**_**: *****Modified the Applicant Name field to “Applicant Legal Name.” ***

**Why Changes Were Made to the FY2009 eLogic Model®**** **

## Why Changes Were Made to the FY2009 eLogic Model® 

_**Solution**_**: Require the applicant legal name on the eLogic Model® to match the name on the SF- 424 which allows HUD to pull address data from the SF- 424. **

**Why Changes Were Made to the FY2009 eLogic Model®**** **

## Why Changes Were Made to the FY2009 eLogic Model® 

_**Solution**_**: Added the fields “Project Location” and “Project Location State.”**

**Why Changes Were Made to the FY2009 eLogic Model®**** **

## Why Changes Were Made to the FY2009 eLogic Model® 

**As the database grew, we noted that a single grantee could get an award in the same program each fiscal year. Without a fiscal year tag, it was difficult to associate the eLogic Model® report related to the appropriate grant for each fiscal year grant received. **
_**Solution**_**: *****Added the field “Fiscal Year” so we could associate the report to the NOFA under which the award was made.***

**Why Changes Were Made to the FY2009 eLogic Model®**** **

## Why Changes Were Made to the FY2009 eLogic Model® 

_**Solution**_**: *****Added the field “DUNS #” enabling HUD to have another identifier to improve accuracy.  ***

**Why Changes Were Made to the FY2009 eLogic Model®**** **

## Why Changes Were Made to the FY2009 eLogic Model® 

**Grantees were inconsistent when entering “Period, Start Date, and End Date data.**
_**Solution**_**: *****Modified the labels, Period, Start Date, and End Date to Reporting Period, Reporting Start Date, and Reporting End Date.***

**Why Changes Were Made to the FY2009 eLogic Model®**** **

## Using the HUD eLogic Model® An Accountability Tool for Grants Management, Planning, Reporting, Evaluation and Performance Measurement 

- Barbara Dorf, Director
- Office of Departmental Grants Management and Oversight
- Frederick Richmond, CEO
- Manuel Valentin, Operations & IT Director
- The Center for Applied Management Practices, Inc.