# Presentation: 658338

## Module 12 Objectives

***Module 12 Objectives***

**1.  Identify the steps built into the ICS design to compensate for previous incident management problems.**
**2.  Describe the primary guidelines related to Command and General Staff positions.**
**3.  Summarize principal responsibilities for each Command and General Staff member.**
**4.  Describe the roles of deputies and assistants in incident management.**
**5.  Describe the purposes and responsibilities of agency representatives, reporting relationships, and their effective use.**
**6.  Develop a Command and General Staff organization around a simulated scenario.**

**12-01-I400-SL**

## All decisions made by one person

***All decisions made by one person***

***Poor span of control***

**12-02-I400-SL**

## ICS Design Requirements

**ICS Design Requirements**

**A standardized, functional organization must be established.**
**Related functions should be grouped together within the organization.**
**Subordinates must be delegated the authority to manage their assigned functions in accordance with the action plan objectives.**
**Every incident, small or large, simple or complex, must have some form of an action plan whether oral or written.**

**12-03-I400-SL**

## Identification of Incident Management Needs

**Identification of Incident Management Needs**

**Delegate authority**
**Provide logistical support**
**Provide planning services**
**Provide for administrative and cost control**
**Provide information services**
**Provide a safe operating environment**
**Interact effectively with other agencies**

**12-04-I400-SL**

## Incident Command System

**Incident Command System**

**Staff Relationships**

- Command

- Command Staff

- General Staff

**12-05-I400-SL**

## The General Staff

**The General Staff**

**Incident **
**Command**

**Operations Section**

**Planning Section**

**Logistics**
**Section**

**Finance/Admin**
**Section**

**12-06-I400-SL**

## The Command Staff

**The Command Staff**

**Incident **
**Commander**

**Information Officer**

**Safety Officer**

**Liaison Officer**

- General Staff

**12-07-I400-SL**

## General

**General**
**Staff**

**Command**
**Staff**

**12-08-I400-SL**

## The Importance of Using Position Titles in the ICS Organization

**In ordering resources to ensure understanding**
**To allow most qualified personnel to be used**
**“****I don’t have a qualified IC for this incident.  Does your agency have one that could be assigned?”**

**12-09-I400-SL**

**The Importance of Using Position Titles in the ICS Organization**

## Incident Commander Responsibilities:

**Incident Commander Responsibilities:**

**Have clear authority and know agency policy**
**Ensure incident safety**
**Establish an Incident Command Post**
**Obtain a briefing from prior Incident Commander and/or assess the situation**
**Establish immediate priorities**
**Determine incident objectives and strategy(s) to be followed**
**Establish the level of organization needed, and monitor the operation and effectiveness of that organization**
**Manage planning meetings as required**

**12-10-I400-SL (1 OF 2)**

## Incident Commander Responsibilities:(cont.)

**Incident Commander Responsibilities:****(cont.)**

**Approve and implement the Incident Action Plan**
**Coordinate activity of the Command and General Staff**
**Approve requests for additional resources or for the release of resources**
**Approve the use of students, volunteers, and auxiliary personnel**
**Authorize release of information to the news media**
**Order demobilization of the incident when appropriate**
**Ensure incident after-action reports are complete**

**12-10-I400-SL (2 OF 2)**

## Incident Commander and General Staff

**Incident Commander and General Staff**

**Incident **
**Command**

**Operations Section**
**Chief**

**Planning Section**
**Chief**

**Logistics**
**Section**
**Chief**

**Finance/Admin**
**Section**
**Chief**

**12-11-I400-SL**

## Guidelines for General Staff

**Only one person will be designated to lead each General Staff position.**
**General Staff positions may be filled by qualified persons from any agency or jurisdiction.**
**Each member of the General Staff reports directly to the Incident Commander.**
**Deputy positions may be established for each of the General Staff positions.  Deputies can be designated from other agencies as appropriate.**
**General Staff members may exchange information with any person within the organization through the chain of command.**
**General Staff positions (i.e., sections) should not be combined.**

**12-12-I400-SL**

## Reasons Not to Combine Organizational Units:

**Reasons Not to Combine ****Organizational Units:**

**Can cause staffing confusion later if sections separate**
**Creates a non-standard organization**

**12-13-I400-SL**

## Incident 

**Incident **
**Command**

**Operations Section**

**Planning Section**

**Logistics**
**Section**

**Finance/Admin**
**Section**

**12-14-I400-SL**

## Major ResponsibilitiesOperations Section Chief

**Major Responsibilities****Operations Section Chief**

**Manage tactical operations**
**Ensure interaction is taking place with other agencies**
**Assist in the development of the operations portion of the Incident Action Plan**
**Supervise the execution of the operations portion of the Incident Action Plan**
**Maintain close contact with subordinate positions**

**12-15-I400-SL (1 of 2)**

## Major ResponsibilitiesOperations Section Chief (cont.)

**Major Responsibilities****Operations Section Chief (cont.)**

**Assure safe tactical operations**
**Request additional resources to support tactical operations**
**Approve release of resources from active assignments (not release from the incident)**
**Make or approve expedient changes to the operations portion of the Incident Action Plan**
**Maintain close communication with the Incident Commander**

**12-15-I400-SL (2 of 2)**

## Incident 

**Incident **
**Command**

**Operations Section**

**Planning Section**

**Logistics**
**Section**

**Finance/Admin**
**Section**

## Major ResponsibilitiesPlanning Section Chief

**Major Responsibilities****Planning Section Chief**

**Collect and manage all incident-relevant operational data**
**Provide input to the IC and Operations Section Chief for use in preparing the Incident Action Plan**
**Supervise preparation of the Incident Action Plan**
**Conduct and facilitate planning meetings**
**Reassign personnel already on-site to ICS organizational positions as appropriate**

**12-17-I400-SL (1 of 3)**

## Major ResponsibilitiesPlanning Section Chief (cont.)

**Major Responsibilities****Planning Section Chief (cont.)**

**Establish information requirements and reporting schedules for units (e.g., resources, situation units)**
**Determine need for specialized resources to support the incident**
**Assemble and disassemble task forces and strike teams not assigned to Operations**
**Establish specialized data collection systems as necessary (e.g., weather)**
**Assemble information on alternative strategies**
**Provide periodic predictions on incident potential**

**12-17-I400-SL (2 of 3)**

## Major ResponsibilitiesPlanning Section Chief (cont.)

**Major Responsibilities****Planning Section Chief (cont.)**

**Report any significant changes in incident status**
**Compile and display incident status information**
**Oversee preparation of the Demobilization Plan**
**Incorporate traffic, medical, communications plans, and other supporting material into the Incident Action Plan**

**12-17-I400-SL (3 of 3)**

## Incident 

**Incident **
**Command**

**Operations Section**

**Planning Section**

**Logistics**
**Section**

**Finance/Admin**
**Section**

## ICS Logistics Section Provides:

**ICS Logistics Section Provides:**

**Facilities**
**Transportation**
**Communications**
**Supplies**
**Equipment maintenance and fueling**
**Food services - for incident personnel**
**Medical services - for incident personnel**
**All off-incident resources**

**12-19-I400-SL**

## Major ResponsibilitiesLogistics Section Chief

**Major Responsibilities****Logistics Section Chief**

**Manage all incident logistics**
**Provide logistical input to the Incident Action Plan**
**Brief Logistics branch Directors and Unit Leaders as needed**
**Identify anticipated and known incident service and support requirements**
**Request additional resources as needed**
**Develop as required, the Communications, Medical and Traffic Plans**
**Oversee demobilization of the Logistics Section**

**12-20-I400-SL**

## Incident 

**Incident **
**Command**

**Operations Section**

**Planning Section**

**Logistics**
**Section**

**Finance/Admin**
**Section**

## Major ResponsibilitiesFinance/Administration Section Chief

**Major Responsibilities****Finance/Administration Section Chief**

**Manage all financial aspects of an incident**
**Provide financial and cost analysis information as requested**
**Ensure compensation and claims functions are being addressed relative to the incident**
**Gather pertinent information from briefings with responsible agencies**
**Develop an operating plan for the Finance/Administration Section; fill section supply and support needs**
**Determine need to set up and operate an incident commissary**

**12-22-I400-SL (1 of 2)**

## Major ResponsibilitiesFinance/Administration Section Chief (cont.)

**Major Responsibilities****Finance/Administration Section Chief (cont.)**

**Meet with assisting and cooperating agency representatives as needed**
**Maintain daily contact with agency(s) administrative headquarters on finance matters**
**Ensure that all personnel time records are accurately completed and transmitted to home agencies, according to policy**
**Provide financial input for demobilization planning**
**Ensure that all obligation documents initiated at the incident are properly prepared and completed**
**Brief agency administrative personnel on all incident-related financial issues needing attention or follow-up**

**12-22-I400-SL (2 of 2)**

## The ICS Command Staff Officers

**The ICS Command Staff Officers**

**12-23-I400-SL**

**Command**

**Information**

**Safety**

**Liaison**

## Guidelines for Command Staff

**Guidelines for Command Staff**

**Only one person will be designated for each of the Command Staff positions.**
**Command Staff positions should not be combined.**
**Command Staff positions may be filled by persons from other agencies or jurisdictions.**
**There are no deputy positions at the Command Staff level.**
**Each of the positions may have one or more assistants as necessary.**

**12-24-I400-SL (1 of 2)**

## Guidelines for Command Staff (cont.)

**Guidelines for Command Staff (cont.)**

**Assistants are recommended for larger incidents.**
**Assistants can be designated from other jurisdictions or agencies as appropriate.**
**Each member of the Command Staff reports directly to the Incident Commander.**
**Command Staff members may interact with any position within the ICS for purposes of information exchange.**

**12-24-I400-SL (1 of 2)**

## Reasons to Designate an Information Officer

**Reasons to Designate an ****Information Officer**

**12-25-I400-SL**

**Is it a high visibility incident?**
**Are the media taking IC’s time?**
**Will they get their information anyway?**
**Are there multiple agencies involved?**

## Major Responsibilities Information Officer

**Major Responsibilities ****Information Officer**

**Determine from the Incident Commander any limits on information release**
**Develop information for use in media briefings**
**Obtain Incident Commander’s approval of media news releases**
**Conduct periodic media briefings**
**Arrange for tours and other interviews or briefings that may be required**

**12-26-I400-SL (1 of 2)**

## Major ResponsibilitiesInformation Officer (cont.)

**Major Responsibilities****Information Officer (cont.)**

**Monitor and forward media information that may be useful to incident planning**
**Maintain current information summaries and/or displays on the incident**
**Make information about the incident available to incident personnel**
**Participate in the planning meeting**

**12-26-I400-SL (2 of 2)**

## Safety Officer

**Safety Officer**

**12-27-I400-SL**

**Monitor for hazardous situations**
**Develop safety procedures and Safety Plan**
**Has authority to stop unsafe acts**

## Major ResponsibilitiesSafety Officer

**Major Responsibilities****Safety Officer**

**Participate in planning meetings**
**Identify and mitigate hazardous situations**
**Assign assistants qualified to evaluate special hazards**
**Review the Incident Action Plan for safety implications**
**Exercise emergency authority to stop and prevent unsafe acts**
**Initiate preliminary investigation of accidents within the incident area**
**Review and approve the Medical Plan**
**Ensure safety messages and briefings are made**

**12-28-I400-SL**

## Reasons to Establish a Liaison Officer

**Reasons to Establish a ****Liaison Officer**

**12-29-I400-SL**

**Several agencies are sending agency representatives**
**IC no longer has time for individual coordination**

## Major ResponsibilitiesLiaison Officer

**Major Responsibilities****Liaison Officer**

**Act as a point of contact for Agency Representatives**
**Maintain a list of assisting and cooperating agencies and Agency Representatives**
**Assist in setting up and coordinating interagency contacts**
**Monitor incident operations to identify current or potential inter-organizational problems**
**Participate in planning meetings, providing current resource status, including limitations and capability of agency resources**
**Provide agency-specific demobilization information and requirements**

**12-30-I400-SL**

## Agency Representatives

**Agency Representatives**

**12-31-I400-SL**

**Comes from assisting or cooperating agencies**
**Has authority to make decisions for the agency**
**Reports to the Liaison Officer or Incident Commander**

## Major ResponsibilitiesAgency Representative

**Major Responsibilities****Agency Representative**

**Ensure that all agency resources have checked-in**
**Obtain briefing from the Liaison Officer or Incident Commander**
**Inform agency personnel on the incident that the Agency Representative position has been filled**
**Attend planning meetings as required**
**Provide input on use of agency resources**
**Cooperate fully with the Incident Commander and the Command and General Staff**

**12-32-I400-SL (1 of 2)**

## Major ResponsibilitiesAgency Representative (cont.)

**Major Responsibilities****Agency Representative (cont.)**

**Oversee the well-being and safety of agency personnel**
**Advise the Liaison Officer of special needs or requirements**
**Report to agency dispatch or headquarters on a pre-arranged schedule**
**Ensure that all agency personnel and equipment are properly accounted for and released prior to departure**
**Ensure that all required agency forms, reports, and documents are complete**
**Have a debriefing session with the Liaison Officer or Incident Commander prior to departure**

**12-32-I400-SL (2 of 2)**