# Presentation: 350409

## How to Submit a Paper to arXiv

**http://arXiv.org**

## What is the arXiv?

**The arXiv (formerly known as LANL, now at Cornell) is a set of automated archives for electronic communication of research information that have been operational in many fields of physics, and some related and unrelated disciplines, founded by Paul Ginsparg in 1991. **
**These archives now serve over 35,000 users worldwide from over 70 countries, and process more than 70,000 electronic transactions per day. **
**The arXiv is designed primarily to communicate information for the advancement of knowledge, without fee or remuneration.**
**These archives have in addition proven equally indispensable to researchers in less developed countries whose access to journals and publishing opportunities may be limited.**** (F****rom Paul Ginsparg’s talk at UNESCO 1996, “Winners and Losers in the Global Research Village.”)**

## Who should submit papers to arXiv?

**SLAC authors should submit their papers to the arXiv after their paper has cleared patent review and been released by TechPubs, if the paper is intended for release outside SLAC.**
**We especially encourage the submission of doctoral theses to the archive. Authors are also encouraged to send any older papers they might have to arXiv.**

## Why Submit Your Paper to the arXiv?

**Apart from making your paper widely visible, submission of your paper to arXiv allows the SPIRES-HEP database to record citations of your paper even before it is published in a journal!**
**Papers published and papers cited are benchmarks for laboratory  funding.**

## How Do I Get Started?

**Go to arXiv on the Web at http://arXiv.org**
**You must register with the archive in order to submit papers.  This will just take a few moments of your time.  You only have to register once.  The register page is at http://arxiv.org/help**

## To Begin Submitting Your Paper(s) to the arXiv

- First browse through some of the general information for _[submissions](http://arxiv.org/help/submit)__. Here you will find general guidelines, a description of the author/title header, and a discussion of file formats supported for submission._

## Consider Web Upload of Your Paper to the arXiv

- Read the directions for _[Web upload](http://arxiv.org/help/uploads)__.  If you have Web access, Web upload is the most straightforward submission method. Follow the step-by-step instructions for submission_. *N.B.* Web upload should be used except in cases of poor network connection or other technological difficulty.

## Just One More Thing: Cite Check!

**Before submitting, check your reference list by using the SPIRES LaTeX formats. Simply send your TeX file to:  **_[slaclib2@slac.stanford.edu](mailto:slaclib2@slac.stanford.edu)_
**    ****Subject: references **
**The script works by extracting the %%CITATION= tags. You'll then be sent back a URL with your reference list as it will appear in SPIRES format.**** **

## A Note About LaTex

**LaTeX formats also allow the construction of hyperlinked references. **_[HyperTeX](http://arxiv.org/hypertex/)__ is a defacto standard for inclusion of hyperlink information in TeX (and LaTeX) documents_**.**
**Clicking on a LaTeX reference in a SPIRES-entered paper yields the referenced paper’s entry in SPIRES. See next slide.**

## Full Text  Papers Direct from LaTeX Citations  

**Full Text  Papers Direct ****from LaTeX Citations****  **

- Click on a LaTeX reference  in SPIRES—Go Directly to that Paper in the SPIRES Database!

- From Here

- From Here

**From Here..**

**To Here**

- For an explanation and help with LaTeX References, go to http://www.slac.stanford.edu/spires/hep/latex.html

- Click here

## Enough Already! Let’s Submit Some Papers

**After familiarizing yourself with the various info **_[fields](http://arxiv.org/help/prep#infofields)__ for arXiv, you can upload the paper using the Submission Form available at the upload page._
-  Go to http://arxiv.org/submit

## The Fine Print

*Submissions with omitted figures, tables or sections and `abstract only' submissions are not accepted.*
*Authors must make their own submissions.*
*Institutional affiliation for the author(s) must be provided.*
*Official report number(s) from the author(s) institution(s) must be provided.*
*You must be Registered.*

## No Web Required!

**If you are unable to submit using Web upload, then you have these choices:**
- _[MIME e-mail](http://arxiv.org/help/eput_mime)__ with attachments. _
- _[FTP](http://arxiv.org/help/fput)__ the submission to our incoming directory ftp://arXiv.org/incoming/ and send the abstract via e-mail. _
- _[E-mail](http://arxiv.org/help/eput_plain)__ the submission by packaging your files appropriately and e-mailing the package_** **

## Revising and Replacing Your Work in the arXiv

- _[Replace](http://arxiv.org/help/replace)_** your paper if necessary with revisions/corrections, but DO NOT do a new submission for a corrected paper or for an erratum. **
**If you want to revise your reference list when you resubmit to arXiv, you need to make sure that it contains all the information we already have in SPIRES (you don't want all the existing references wiped out!)**
**For this reason we've created a new link that enables you to get the references for your file in LaTeX form (with the CITATION tags). *****(See the Spires-arXiv brochure for more information.)***

## Revising and Replacing, Continued...

- When your paper is published in a journal, be sure to submit a new copy to the arXiv.
- Electronic access to articles published in journals may be restricted.  Having your final journal draft on the arXiv allows greater accessibility.

## FINIS

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