# Presentation: 029179

## Session 10: Cumulations, Supplements, Other Related Works 

- What are the characteristics of cumulations, supplements, special issues and indexes?
- What are the factors to be considered in determining when to note them on the same record or when to catalog separately?
- What are the options for treatment?

**Notes:**
References
	Trainers may want to consult the following:
		CONSER Cataloging Manual Module 17
		CONSER Editing Guide: 525, 555, 580, 770/772, 787
		AACR2 12.7B8g, 12.7B17, 21.28A-B; LCRI 12.0, 1.0, 21.28B, 	21.30G

For all of these horizontal relationships, the related work may be issued simultaneously or at different times.  We will explore:
The types and characteristics of related works
Factors to be considered in determining how to catalog them
When to include them  on the existing serial record and when to catalog them separately.

## MARC Fields for Related Works

- Cumulations (310 or 580/787)
- Supplements (525 or 770/772)
- Special issues (525 or 770/772)
- Indexes (555 or 580/787)
- $i display text in links

**Notes:**
The MARC fields given here show the fields used when noting related works on the existing record vs. when cataloging them separately.

As discussed in the last session, subfield $i for display text has been recently defined and can be used in place of 580 notes to explain the relationship.  This is particularly useful for 787 fields.

## Cumulations (LCRI 12.0)

## Characteristics of Cumulations

- Often contain abstracting/indexing or statistical information
- Are issues of a serial that collect information from previous issues for a given period and are intended to replace them
- May rearrange, correct, or expand the contents of the original issues
- Have essentially the same contents as the original issues

**Notes:**
Titles that cumulate are often reference works, e.g., abstracting and indexing services where weekly, monthly, etc., issues are cumulated less frequently, perhaps semiannually or annually.

## Factors Determining Treatmentfor Cumulations

- Are the titles of the serial and its cumulation the same or different?
- Does the serial and its cumulation share a numbering scheme or does each have its own numbering?
- Is the serial and its cumulation in the same or a different format?
- Impact on serials check-in

**Notes:**
The title of a cumulation may contain a word such as “cumulated” which constitutes a different title.

## Cumulations on Same Record

- Catalog on one record (LCRI 12.0)
- If individual issues and cumulation have the same title and numbering is continuous
- If individual issues and cumulation have the same title and only a chronological designation
- Give cumulation information in the frequency note

## Cumulations on Same Record

- 245 00  New serial titles / $c prepared under the sponsorship of the Joint Committee on the Union List of Serials.
-       Eight monthly issues, four quarterly issues and annual cumulations which are self-cumulative through periods of five or ten years
- 362 1    Began with Jan. 1953; ceased with 1999 annual cumulation.

**Notes:**
This is an example where the cataloger creates one record because the cumulation has the same title as the monthly issues and they both have date designations.  The last issue of each volume is the annual cumulation – and the issue that will be retained on the shelf.

## Cumulations on Separate Records

- Catalog on separate records (LCRI 12.0)
- If individual issues and cumulation have the same title, but different numbering systems
- If individual issues and cumulation have different titles
- If individual issues and cumulation are published in different formats, e.g., print and microform
- If in doubt, prefer separate records
- Provide a uniform title main entry for the cumulation if it has the same title as the original
- Provide 787 link with $i note

**Notes:**
Create separate records when titles or designations are different, or if the serial and its cumulation are published in different formats.  When the titles are different, give an added entry for the related work (AACR2 21.28B1).  If you’re in doubt about whether to catalog on one record or separate records, PREFER SEPARATE RECORDS!

<Instructors:  ask class about check-in practices in their institutions>

## Cumulations: Separate Records

- 245 00  Abstracts in new technologies and engineering.
- 310		  Bimonthly
- 362 0    Vol. 1, no. 1 (Jan./Feb. 1997)-
- 787 08	  $i Issued also in an annual cumulation:  $t Abstracts in new technologies and engineering (Annual) $w ...

- 130 0    Abstracts in new technologies and engineering (Annual)
- 245 10  Abstracts in new technologies and engineering.
- 310	 Annual
- 362 0    1997-
- 787 08    $i Cumulation of the bimonthly publication: $t Abstracts in
- 		 new technologies and engineering $w ...

**Notes:**
This is an example of a serial for which the cumulation has a different numbering system; LCRI 12.0 guidelines call for the cumulation to be cataloged separately. They are linked to each other in 787 fields.

Note that the annual cumulation has a uniform title.  A uniform title is NOT added to the previously cataloged title.  The serial title itself would only have a uniform title if the title had a conflict to another unrelated serial.

## Supplements 	(AACR2 12.7B8g, 21.28A-B, LCRI 1.0)

## Characteristics of Supplements

- May complement or update parent resource’s content, contain a special feature, or contain extra or different information
- May have a formal relationship with the parent resource (e.g., may have the same author; may state that it supplements it)
- May be a monograph, a serial or an integrating resource

## Characteristics of Supplements (cont.)

- May have its own title or a title dependent on the parent resource’s title
- May have the same as or separate numbering from parent resource
- May be in the same or a different format than the parent resource

## Supplements:  Factors Affecting Treatment

- Nature of the supplement
- Adds or updates information in the parent resource?
- Complements the parent resource?
- Does it have a distinctive title?  Is it called “supplement” or its equivalent in another language?
- Does it carry the numbering of the parent resource or have its own? Or have no numbering?

**Notes:**
A supplement to a monograph is generally not cataloged as a serial because the supplement is usually related to an edition of the monograph (LCRI 1.0)

Consult selectors
National vs. local practice
<Instructors – discuss local practice>

## Supplements: Cataloging Options

- Explanatory note (AACR2 12.7B8.g)
- In 525 field
- For a supplement that serves merely to update the parent resource and usually does not have its own title
- Catalog record and links (AACR2 12.1B4-12.1B6, 12.7B8.g, 21.28)
- In 772 field, with corresponding 770 on parent record
- For a supplement that complements the parent title and usually has its own title
- For a supplement with its own contents, numbering

**Notes:**
Supplements may be cataloged separately or added as a note on the parent record.

Print constants:
770 “Has supplement:”
772 “Supplement to:” 

## Supplement with DependentTitle; Included on Record with Parent Title

- Catalog on same record as parent title

- 110 2    International Association of Plumbing and
- 	Mechanical Officials.
- 245 10  Uniform mechanical code.
- 525       Annual supplements are issued between editions.

- 1999 Annual supplement to Uniform mechanical code

- On piece:

- On record:

**Notes:**
This supplement is cataloged with the parent title because it updates the parent title, its title is basically “Supplement” and it is numbered by year.  The serial title itself is published every three years and is numbered “[year] edition.”

## Supplement with Different Title than Parent; Included on Record with Parent

- Added entry given for access to supplement
- 	title

- 245 00  Investing, licensing & trading in Canada.
- 525       Has semiannual supplement: ILT. Canada.
- 740 02  ILT. $p Canada.

**Notes:**
This supplement has its own title, but is not cataloged separately because it updates the related serial.

Last part of LCRI 21.28B states:  “Other serial supplements should be noted on the bibliographic records for the related serials.  Give added entries for the supplements whenever the titles are distinctive.”

## Supplement with Different Title than Parent; Cataloged on Own Record

- Supplement title has link to parent title
- Parent title has link to supplement title
- Provide added entry for the parent title on record for the supplement

- 245 00 Jersey journal
- 770 0   $t Jersey directory $w ...

- 245 00  Jersey directory.
- 730 0    Jersey journal.
- 772 0    $t Jersey journal $w ...

- Parent title

- Supplement

**Notes:**
The supplement in this example was cataloged separately because it has a different title and contents.

According to AACR2 21.28, an added entry is made for the title of the parent on the record for the supplement.

## Separately Cataloged Supplement with Analyzable Issues 

- Continuing supplement
- Has its own numbering
- Title may be dependent, consisting of title of parent
-  resource and word “Supplement,” “Beiheft,” etc.,
-  or it may be distinctive

- 245 00  Scandinavian cardiovascular journal.
- 	$p Supplement.
- 362 0    No. 1-
-        Issues also carry volume numbering of the
- 	parent serial.
- 772 1    $t Scandinavian cardiovascular journal

**Notes:**

Supplements may be a monographic series, as in this example.  Per LCRI 21.28B, no 730 is given for parent title, since the common title is the same as the parent serial.  

The supplement may have its own ISSN.

This title may be analyzed or not, depending on the needs of the individual library.

In contrast to the example given in the slide, there are also supplements to periodical issues where the word supplement appears after an issue number, e.g., Vol. 1, no. 2 (Supplement) and these are not cataloged on their own records, although the issues may be analyzable.

## Separately CatalogedSupplement to Many Titles

- May link to all parent titles in separate fields
- Note in one 580

- 245 04  The Asia magazine.
-        Distributed as a weekly supplement to
- 	numerous Asian newspapers.

**Notes:**
Parade, a magazine which is distributed with the Sunday issue of many newspapers, is another example of a supplement to many newspapers.

## Supplement Cataloged Separatelyas a Monograph

- May have numbering related to volume or issue

- 245 00  Deep time : $b Paleobiology’s perspective : a
- 	special volume commemorating the 25th
- 	anniversary of the journal Paleobiology / $c
- 	edited by Douglas H. Erwin and Scott L. Wing.
-        371 p. : $b ill. (some col.) ; $c 26 cm.
-        Supplement to v. 26, no. 4 of Paleobiology.
- 730 0    Paleobiology. $n V. 26, no. 4 (Supplement)

**Notes:**
This is a substantial supplement that warrants cataloging as a monograph.  On the cover of this monograph, it says “Supplement to Volume 26(4).”  Note the form of the 730 added entry for the journal, number and word “supplement,” given according to the instructions in LCRI 21.30G.

## Special Issues  (AACR2 21.28A1, LCRI 21.30G)

## Characteristics of Special Issues

- Some periodical issues call themselves “special issue,” but are still issues of that periodical
- May have numbering of the parent resource; may have their own numbering; may have no numbering
- Usually cover a specific topic and may have a distinctive title
- May be a serial, a monograph or an integrating resource

## Special Issues: Factors Affecting Treatment

- Presence of distinctive title
- Importance of contents
- Numbering

## Special Issue Included on Record for Parent Title

- Provide note on parent record (AACR2 12.7B8g)
- If it is a numbered regular issue and usually indicates that it covers a specific topic
- 525       Some numbers issued as special issues with distinctive titles.
- If it has the same numbering (e.g., v. 3, no. 4) or a subdivision of numbering of a regular issue (e.g., v. 3, no. 4A)
- 	525     Special issues accompany some numbers.
- If it lacks numbering:
- 	525     Includes special issues.

**Notes:**
Such general notes may take slightly different forms, but indicate there are special issues.

If the special issues have numbering relating to volumes or issues of the parent title, that is indicated by the wording in the 525 note.  

If there is no numbering, the note becomes more general.

## Special Issue Cataloged Separately: Monograph

- Catalog separately when:
- Special issue has its own title
- Contents warrant individual treatment

- 245 00  Serials cataloging at the turn of the century
- 		/$c Jeanne M.K. Boydston, James W. Williams,
- 		Jim Cole, editors.
-        New York : $b Haworth Press, $c c1997.
-       “Has also been published as The serials librarian,
- 		volume 32, numbers 1/2, 1997” –T.p. verso.
- 730 0    Serials librarian.

**Notes:**
It is up to the individual library to determine the importance of the contents and whether to create a separate record.  When a special issue is cataloged as a monograph, give an added entry for the serial (AACR2 21.30G)

This is an example of some publishers’ practices regarding special issues, i.e., publishing a title as a monograph and also as an issue of a serial.  Note that the added entry only includes the title of the journal and NOT the numbering of the issue. Also note that the title of the journal is not handled as a series title, i.e. not given in the 4XX fields.

## Special Issue CatalogedSeparately: Serial

- May catalog a special issue separately as a serial when:
- The special issue is published on a regular basis and is a serial in itself
- It is designed to be used separately
- It has its own numbering (usually)

- 245 00  Brewer’s digest. $p Buyers’ guide & directory.
- 362 0    1962-
- 772 0    $t Brewer’s digest $w ...

**Notes:**
Titles such as buyers’ guides, product directories and membership lists are often problematic examples of special issues for periodicals -- and often appear with journals in the fields of business and engineering.  They may have the numbering of the parent journal, may be part 2 of one issue each year, may be numbered with the year of coverage.  They can be used separately from the journal they accompany, but may or may not be worth cataloging separately.  

Your library’s subject specialists may want such special issues cataloged to sit in a reference collection away from the parent journal.  

In this example, the Buyers guide and directory is cataloged separately and linked to the parent title (and there is a corresponding link on that title to the special issue)

## Indexes (AACR2 12.7B17, 21.28A, 21.28B) 

## Characteristics of Indexes

- May index a single volume or may be cumulative for a number of volumes
- May have a title dependent on that of parent resource or may have own title
- May be an issue or volume of parent resource
- May index one or more works
- May be compiled by a personal author(s)
- May be published by same as or different publisher than parent resource

**Notes:**
We aren’t talking here about indexes included within the serial usually, though some cumulative indexes are issued as a volume or number of a serial or may be included within a volume or number.

## Indexes: Factors Affecting Treatment

- Independent title or not
- Personal author(s)/compiler(s) or not
- Issued as volume and/or number of parent title
- Same as or different publisher from that of title(s) indexed
- Contents/coverage may be to one or more serial title(s)

## Indexes: Treatment Options

- Noted only in check-in record when index covers only a year or volume
- Cumulative indexes can be noted in
-    555 field on record for parent serial
- or
- Cataloged separately as a serial, a monograph or an integrating resource

**Notes:**
There are 3 treatment options:

Indexes that are issued with each year or volume are generally noted only in the check-in and/or item record.  We will not show any examples of this type (except for an exception of an annual index cataloged separately)

Cumulative indexes come in many different variations and are the only indexes mentioned in the bibliographic record itself.  Those with a dependent title are generally noted in the 555 field on the bibliographic record for the parent serial.  Whether it is published with an issue of the serial or separately is also noted.

Some cumulative indexes are cataloged separately – as a monograph, serial, or integrating resource-- for reasons that we will discuss.

## Cumulative Index Notedon Record for Parent Serial

- On piece:

**Canadian Journal of History**
**Annales canadiennes d’histoire**
**INDEX/INDICE**
**Volumes XXXI-XXXV**
**Volume XXXI – 1996**
**Volume XXXII – 1997**
**Volume XXXIII – 1998**
**Volume XXXIV – 1999**
**Volume XXXV - 2000**

- 555     Vols. 1 (1966)-5 (1970) with v. 5; v. 6 (1971)-10 (1975).
- 		1 v.; v. 11 (1976)-15 (1980). 1 v.; v. 16 (1981)-25 (1990).
- 		1 v.; v. 26 (1991)-30 (1995). 1 v.; v. 31 (1996)-35 (2000). 1 v.

- In record:

**Notes:**
This is an example of a straightforward cumulative index with no personal author and the index title is dependent on that of the journal.  Each cumulative index is “added” to a 555 note with an indication of its volumes and dates and whether or not it is in a volume or published as a separate volume.

If a cumulative index is called “Author index” or “Subject index,” that wording is added before the actual listings of the volumes in the 555 field.  Separate author and subject indexes should be given in separate 555 notes.

## Cumulative Index Notedon Record for Parent Serial

- Index to a title and its earlier titles; index published as a number in a series:

- 245 00  Military affairs : $b journal of the American
- 		Military Institute.
- 362 0   Vol. 5, no. 1 (spring 1941)-v. 52, no. 4 (Oct. 1988).
- 555       Vols. 1 (1937)-32 (1969) (Includes index to
- 		earlier titles and issued as Kansas State University
- 		Library bibliography series no. 6).  1 v.
- 780 00  $t Journal of the American Military Institute $w ...
-    0  Kansas State University Library bibliography
- 	series ; $v no. 6.

**Notes:**
This cumulative index is a little more complicated because it indexes some of the volumes of one serial title and its two earlier titles, one of which appears in the 780 field.  The note in the 555 index would be worded differently for the other titles, e.g., “Includes index to earlier and later titles ....”).

In this example, the index is also issued as a volume in a monographic series and the 830 field provides the appropriate series added entry.

## Annual Index Cataloged Separately as a Serial

- Journal:

- 245 00  Grand Rapids business journal.
- 260       Grand Rapids, Mich. : $b Gemini Communications

- Index:

- 245 00  Grand Rapids business journal index.
-        Grand Rapids, Mich. : $b Woodhouse LRC, Aquinas
-         College, $c 1988-
- 550     	  Issued <1995-> by: Kent District Library.
- 710 2     Woodhouse Learning Resource Center.
- 710 2     Kent District Library (Kent County, Mich.)

**Notes:**
Occasionally, an annual index is cataloged separately, even when it appears to have a dependent title and has the same volume numbering.  This index is published by a different issuing body from the parent serial and therefore requires a separate catalog record according to LCRI 21.28B.

## Cumulative Index CatalogedSeparately as a Serial

- Cumulative index to more than one title:

- 245 00  Cumulative index to the American journal of
- 		international law ... and the Proceedings of the
- 		American Society of International Law.
- 630 00  American journal of international law $v Indexes.
- 610 20  American Society of International Law. $t Proceedings
- 		of the ... annual meeting $v Indexes.
-    0  International law $v Indexes.
- 787 1    $t American journal of international law $w ...
- 787 1    American Society of International Law. $t Proceedings
- 		of the ... annual meeting $w ....

**Notes:**
This serial indexes two titles and therefore needs to be separately cataloged.  Note the 630 and 610 fields for the related titles – and the 787’s for links to the two titles it indexes.

## Cumulative Index Catalogedas a Monograph

- Cumulative index with a dependent title, but published later by a different publisher:

- 245 03  La lumière : $b journal de la photographie. $p Index.
-        Paris : $b Editions du Palmier en zinc, $c c1989.
-        “Le journal ‘La lumière’ ... parut du 9 février 1851 au
- 		  30 mars 1867.”
- 630 00  Lumière $v Indexes.
- 650   0  Photography $x History $y 19th century $v Indexes.

**Notes:**
This index does not have a personal author and has a title dependent on the journal title.  However, it was published a century later by a different publisher and therefore should be cataloged separately.  Note the 630 field provides a subject heading for the title of the work indexed.

## Cumulative IndexCataloged as a Monograph

- Cumulative index with personal author, distinctive title, and issued in a series:

- 100 1    Jackson, Bruce.
- 245 14  The centennial index : $b one hundred years of the
- 		Journal of American folklore / $c edited and compiled by
- 		Bruce Jackson.
-       Washington, D.C. : $b American Folklore Society,
- 		$c c1988.
- 1   Publications of the American Folklore Society. New
- 	 	series, $x 0021-8715
- 630 00  Journal of American Folklore $v Indexes.
- 650   0  Folklore $x Periodicals $v Indexes.
-   0  Publications of the American Folklore Society. $p
- 	New series (Unnumbered)

**Notes:**
Note the personal author; the 630 for the journal title with “$v Indexes”; the 650 for the subject area and “$x Periodicals $v Indexes.”  This index is also issued in a series that needs tracing – another excellent reason to catalog separately.

## Added Entries for Related Works

- If separately cataloged (authoritative) (fields 700-730)
- Not separately cataloged (field 740)
- For titles that are not represented by a bibliographic or authority record, i.e., supplements that are not separately cataloged

**Notes:**
We talked about title added entries in session 2, but related works also often need an added entry.  If an added entry is needed for a related work cataloged separately, provide the added entry in field 730.  If you’re providing access for a supplement that is NOT separately cataloged, give the added entry in field 740.

## Summary

- Cumulations, supplements, special issues, and indexes may be cataloged on record for parent resource or separately depending on
- Characteristics of the related works
- Local needs
- National guidelines

## 			Exercises

## Exercise 1

- 245 00  Standard directory of advertisers, Standard 	directory of advertising agencies supplement.
- 246 30  Standard directory of advertisers supplement
- 246 30  Standard directory of advertising agencies 	supplement
- 730   0  Standard directory of advertisers.
- 730   0  Standard directory of advertising agencies.
- 772 0   $t Standard directory of advertisers $w ...
- 772 0   $t Standard directory of advertising agencies $w ...

## Exercise 2

- There are 3 possibilities for treatment:
- a)      Give a 525 note on the record for the parent journal.  The issue is called “Vol. 31 supplement” and the note should be worded to reflect that the supplement is issued to accompany a volume.
- 245 00  Journal of the Oriental Society of Australia : $b JOSA.
- 525	 Supplements accompany some volumes
- b)      Give a 525 note as in a) and an added entry for the supplement.
- c)      Catalog and classify separately.  In this case, no note about the supplement would be added to the serial record.
- If this title is indexed in A & I services as part of the journal, that is a stronger case for a) or b) and NOT c).

## Exercise 3

- 245 00  Geographical Society of Ireland golden 	     jubilee, 1934-1984.
- 500       At head of title: Irish geography.
- 500	    “Issued as a supplement to Irish 		      geography volume 17, 1984” – t.p. 		      verso.
- 730 0      Irish geography. $n V. 17	(Supplement)

## Exercise 4

- On record for parent title:
- 245 00  Pennsylvania history.
- 525	Has annual, unnumbered special supplemental issues with title: Empire, society and labor, 1997; Explorations in early American culture, Pennsylvania history, 1998; Explorations in early American culture, 1999. Beginning in 2000, published separately with its own vol. numbering.
- 740 02  Empire, society and labor.
- 740 02  Explorations in early American culture, Pennsylvania history.
- 740 02  Explorations in early American culture.

## Exercise 4 (Cont.)

- On serial record for successor to supplements.
- 245 00  	Explorations in early American culture.
- 260 	University Park, PA : $b Published by the Pennsylvania 		Historical Association for the McNeil Center for Early 		American Studies, $c [2000-
- 310	Annual
- 362 0   	Vol. 4 (2000)-
- 515	Earlier vols. published as unnumbered annual 			supplements to: Pennsylvania history.

## Exercises 5 and 6

**Exercise 5.**  This is an index to a single volume.  Note it only in the check-in record.

**Exercise 6**.  Add to existing 555 note:  new ser., v. 40 (Nov. 1999)-42 (Apr. 2002). 1 v.