# Presentation: 223054

## Introduction

**The following presentation is a practical guide and tips for employees handling mail.  This guide will not answer questions regarding anthrax.  We care about our employees and hope you take these precautions seriously.**

## FSIS Mail Screening Seminar

**Presented by:**
**Carol Lee Zrioka**
**Management Analyst**
**USDA, FSIS, OM, ASD**
**Phone:  301-504-4225**
**E-Mail:  carol.zrioka@usda.gov**

## What should you look for?

**No return address**
**Restrictive Markings (Personal or Confidential)**
**Foreign postage**
**Excessive postage**
**Misspelled words**
**Wires or any metal**
**Badly typed or handwritten (block letters) **
**Oily stains, discoloration, or crystallization on wrapper**
**Excessive tape or string**
**Rigid or bulky**
**Strange odor, don’t sniff it**
**Lopsided or uneven**

## Opening mail

**Wear gloves when opening or handling mail**
**Use a letter opener**
**If the letter or packages is suspicious**
**Don’t panic, be calm, use common sense**
**Don’t shake it, bump it, or sniff it**
**Put the mail piece in a plastic bag**
**Don’t move it**
**Wash your hands thoroughly with soap and water**
**Notify local law enforcement authorities **
**(Metro Area)  FPS  1-800-325-9034**
**(Field) Local Post Office or Local FPS for your area**

## What to do- Incoming mail

**Give customers your correct full address**
**	****USDA FSIS OM**
**	****JOHN DOE**
**	****ROOM 3133 SOAGRIBG**
**	****14OO INDEPENDENCE AVE SW**
**	****WASHINGTON DC  20250-3700**
**Notify sender of correct mail drop address**
**Get off mailing lists (Return to Sender, Fax, Business Reply,Call)**

## What to do - Outgoing mail

**Update mailing list, check if address is still correct **
**Use your return address in upper left hand side**
**	****USDA FSIS OM HRD****	****(Stamp or Label)**
**	****ROOM 2175 SOAGRIBG**
**Field Offices and Inspectors use full address**
**All addresses should be typewritten**
**Do not use paperclips or binder clips when sending out mail**
**Do not use excessive stamps**

## How to change addresses or get off mailing lists

**If you throw it in the trash it will keep coming to you**
**First Class**
**Return to Sender take off mailing list or use business reply card**
**Standard Mail- Junk Mail**
**Open- If business reply envelope put delete and return**
**If no business reply.  Put delete by address and fax or call**

## Important Web Sites

- www.fsis.usda.gov
- www.usda.gov
- www.usps.gov
- www.fbi.gov
- www.firstgov.com
- www.hhs.gov
- www.cdc.gov
- EDUCATE YOURSELF

## Phone Directories and Guides

**Directory and Field Office Listing (Outlook and Paper)**
**OM Guide to Support Services (Outlook and Paper)**
**Meat and Poultry Inspection Directory (Paper)**
**FSIS -  AISD Intranet Site (Coming Soon)**
**USDA - Directory (USDA Web Site)**
**Call and update if your office information is incorrect or you have new employees or transfers****.**

## Some Tips

**Only open e-mails if you know who the sender is**
**Always back up your computer files**
**If you spill any powder substance, clean up after yourself or call maintenance for cleanup**
**When discarding boxes break them down, don’t just put them in the hallways**
**Communicate with fellow workers, if you are        expecting a special delivery or visitor, tell them**
**Express your concerns about safety with your  supervisors or buildings managers**