# Presentation: 204501

## PERSONAL PROPERTY

- Status Meeting
- July 10, 2008

## AGENDA

**AGENDA**

- Audit Calendar
- Unresolved Audit Issues
- Anticipated Projects by Line/Staff/Corp Office
- Project List
- (UPR) Unreconciled Payments Report

- FY 2008 Annual Physical Inventory
- Hand Receipt Policy
- Training-PC/CWIP
- Reports
- General Information
- Tip of the Month

## AUDIT CALENDARhttp://www.pps.noaa.gov/audit_calendar.html

**AUDIT CALENDAR**_**[http://www.pps.noaa.gov/audit_calendar.html](http://www.pps.noaa.gov/audit_calendar.html)**_

| Date | Task | Whom
Responsible | To 
Whom |
| --- | --- | --- | --- |
| July 7 | Documentation due to the Property Office for any adds, deletes or changes during the month  | Line/Staff Property Managers | Personal Property |
| July 14 | Run Depreciation and Financial reports | Personal Property | N/A |
| July 17 | Depreciation and Financial reports due | Personal Property | Finance |

## UNRESOLVEDAUDIT ISSUES Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UNRESOLVEDAUDIT ISSUES **Please verify the following projects’ projected date of acceptance (PDA)**

- NESDIS
- Multi-Constellation User Terminal (MCUT)
- Project Manager: Angelo Wade
- PDA: April 2008
- Est. Cost: $1.4 million
- Location/Region: NSOF/Fairbanks,AK/Seattle
- Comments:
- As of May 6, the NF 37-6, supporting documentation are being reviewed by NESDIS
- Currently the CD509 has not been received by PPMB

## UNRESOLVEDAUDIT ISSUES Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UNRESOLVEDAUDIT ISSUES **Please verify the following projects’ projected date of acceptance (PDA)**

- NOS
- Autonomous Underwater Vehicle-AUV
- Project Manager: Rob Downs
- PDA: April 2008
- Est. Cost: $3 million
- Location/Region: Unknown /Norfolk
- Comments: a/o 07/08/08
- AUV was received and are processing the acceptance paperwork

## UNRESOLVEDAUDIT ISSUES Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UNRESOLVEDAUDIT ISSUES **Please verify the following projects’ projected date of acceptance (PDA)**

- NOS
- Spectrometers (two) - (1) 700 MHz NMR and (1) 800MHz NMR (Nuclear Magnetic Resonance)
- Project Manager: Dr. Dan Bearden
- PDA: April 2008
- Est. Cost: $1.2 million each
- Location/Region: Hollings Marine Laboratory, NMR Facility,  Charleston, SC/Norfolk
- Comments: a/o 07/08/08
- Dan Bearden had a conference call on May 27 with Bruker. Vendor wanted to offer revised language on some issues with the contract. Don has not seen their recommended changes. CRAD is exerting pressure to get the contract issue resolved.

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA)

- UNRESOLVEDAUDIT ISSUES (cont)**Please verify the following projects’ projected date of acceptance (PDA)**

- NWS
- NWRWAVES Software
- Project Manager: Rich Thomas
- PDA: FY 2007
- Est. Cost: Rough estimate $78K
- Location/Region: Headquarters
- Comments-a/o 07/08/08
- Estimates are being evaluated by NWS Central Region (Vicky Alexander). Until approved, asset cannot be barcoded or accepted into inventory
- Comments– a/o 5/28/08
- Custodian will accept only upon receipt of  solid documentation of how labor hrs were established
- Originally there were no record kept on amount of hrs spent on developing the software

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**Notes:**
Email from Joel Nathan to Jan Evans on 9/6/07 - I believe the NWRWAVES software is listed in error.  Here is what I wrote you last week:I don't know why Property would even be tracking NWRWAVES.  I think there is some misunderstanding about the NWRWAVES software.  It is not an independent piece of application software.  It is a subsystem in the AWIPS baseline software, just like GHG, WarnGen, RiverPro, etc.  Do any of these AWIPS baseline subsystems get accounted for separately or is it just rolled up into AWIPS as a whole? Thanks, Joel 

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UNRESOLVEDAUDIT ISSUES (cont)**Please verify the following projects’ projected date of acceptance (PDA)**

- NWS
- Upgrade to CLS/NLSC upgrade
- Project Manager: Michael Campbell
- PDA: Feb 08
- Est. Cost: >$500,000
- Location/Region: Kansas City/Norfolk
- Comments- a/o 07/08/08
- 37-6 should have been provided to the PPMB staff
- Current est. completion date ‘Sept 08’
- Comments – a/o 5/28/08
- Alpha testing is on going, errors are being addressed and corrected before Beta testing is done
- This is a CWIP project – 37-6 is needed
- New Project code is required to capture past and current costs

**Notes:**
Email from Joel Nathan to Jan Evans on 9/6/07 - I believe the NWRWAVES software is listed in error.  Here is what I wrote you last week:I don't know why Property would even be tracking NWRWAVES.  I think there is some misunderstanding about the NWRWAVES software.  It is not an independent piece of application software.  It is a subsystem in the AWIPS baseline software, just like GHG, WarnGen, RiverPro, etc.  Do any of these AWIPS baseline subsystems get accounted for separately or is it just rolled up into AWIPS as a whole? Thanks, Joel 

## UNRESOLVEDAUDIT ISSUES  Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UNRESOLVEDAUDIT ISSUES  **Please verify the following projects’ projected date of acceptance (PDA)**

- OMAO
- Hydro Launch Construction – FC84-CWIP
- Project Manager: Bob Wilmot
- PDA: May 2008
- Est. Cost: $2.326 million
- Location/Region: Seattle
- Comments: a/o 7/8/08
- Estimated 37-6 submitted to Finance-should be completed by end of July

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA)

- UNRESOLVEDAUDIT ISSUES (cont)**Please verify the following projects’ projected date of acceptance (PDA)**

- OAR
- Ejet
- Bobby Kelley has identified the applicable contract modifications.
- Ruth Wright needs to send additional supporting documentation for identified modifications.
- Property Custodian: Bobby Kelley
- Location/Region: Seattle/Boulder
- Comments: a/o 07/08/08
- Marie is working with Bobby Kelly to determine value and complete paperwork
- Bobby Kelly is working with vendor/contractor to determine the original value

**Notes:**
Email dated 1/26/07 from Bill Voitk to Brian requesting a meeting to determine what we need in supporting the values of the equipment. 
Email from Sheila Hensley dated 2/22/07 – has not received the contract yet.  She has contacted Bobby Kelley to see if has received it.
Spoke with Bill Voitk on 3/22/07 – Bill spent email to Sheila Hensley, Bobby Kelley, Lesilee Hart; they were going to research the modifications that are applicable Ejet components; once the modifications are identified, Bill Voitk was going to provide the modifications

This asset has been outstanding since September 2005.

## NESDIS PROJECTSPlease verify the following projects’ projected date of acceptance (PDA)

**NESDIS PROJECTS****Please verify the following projects’ projected date of acceptance (PDA)**

- Goes N Series SSG Modifications for Operations – Ground Systems (N/O/P/Q)
- Project Manager: Charlie Bryant
- PDA:  May 2008
- Est. Cost: $3.8 million
- Location/Region: Headquarters
- Comments:
- Security Enhancements completed.
- Will be closed out by May 30 per Linda Williams

## NESDIS PROJECTSPlease verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**NESDIS PROJECTS****Please verify the following projects’ projected date of acceptance (PDA)**

- Replacement Intermediate Frequency Distribution System
- Project Manager: Gregory Johnson
- PDA: July /Aug 2008
- Est. Cost: $1.3 million
- Location/Region: Wallops/Norfolk
- Comments: a/o 07/08/08
- PDA  - July/Aug 2008

## NOS PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- NOS PROJECTS **Please verify the following projects’ projected date of acceptance (PDA)**

- Internal Use Software Development
- Project Manager: Unknown
- PDA: **Unknown**
- Est. Cost: **Unknown**
- Location/Region: Hqs

## OAR PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- OAR PROJECTS **Please verify the following projects’ projected date of acceptance (PDA)**

- Raytheon Supercomputer
- Project Manager: Bobby Kelley
- PDA: **Unknown**
- Est. Cost: **Unknown**
- Location/Region: Seattle/Boulder
- Comments: a/o 07/08/08
- The contract has been successfully modified to accept the original system.
- Contractor to prepare the letter of acceptance
- Contracting Specialist is working with the contractor to prepare the Lease Determination Worksheet (LDW)

## PROJECT LISTPlease verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**PROJECT LIST****Please verify the following projects’ projected date of acceptance (PDA)**

- Spreadsheet sent out monthly by PPMB requesting L/S/CO to update their projects and add any new projects.
- Please include CWIP _**and**_ Non-CWIP projects.
- Please include project codes (both CWIP and non-CWIP) related to the project.
- A response is required even if there are no updates.
- Please include the Team Leads and regional PPMB personnel on your responses.
- CWIP will be an audit emphasis in FY 2008

**Notes:**
This is important to be responded to timely.  PPMB is trying to ensure a Unqualified KPMG Audit opinion.  LO/PMs need to be reminded to submit to the PPMB staff all major projects.  Not just those that believe to be CWIP.  When responding to PPMB, please include the following:  CWIP project, Non-CWIP Project numbers and the corresponding non-CWIP codes of the project.  Additionally, annotation if the project is CWIP or non-CWIP.  PMs should be asking their folks for all projects so that we ensure the money is being programmed in the right pot of money based on our Cap Policies and the CWIP/NONCWIP policies.  Important for the NOAA Financial Statements and that we are not under estimating our net worth.

## UPR TRENDS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**UPR TRENDS**

|  | FY 2006 |  | FY 2007 |  | FY 2008 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  | May 30 | Jul 4 | May 30 | Jul 4
 | May 30 | Jul 4
 | May 30 | Jul 4 |
| TOTAL | 5.9 | 0 | 2,855.8 | 2,318.3 | 17,436.8 | 15,638.5 | 20.298.4 | 17,956.8 |
| AGO | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| CAO | 0 | 0 | 0 | 0 | 9.6 | 5.3 | 9.6 | 5.3 |
| CFO | 0 | 0 | .4 | .4 | -3 | .4 | .1 | .08 |
| CIO | 0 | 0 | 105.8 | 105.8 | 74.1 | 110.5 | 180.0 | 216.3 |
| GC | 0 | 0 | 0 | 0 | 17.2 | 5.0 | 17.2 | 5.0 |
| NESDIS | 0 | 0 | 0 | 0 | 1,379.4 | 493.5 | 1,379.4 | 493.5 |

- As of July 4, 2008	      	         In thousands (000s)

## UPR TRENDS (CONT) 

- UPR TRENDS (CONT)

|  | FY 2006 |  | FY 2007 |  | FY 2008 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  | May 30 | Jul 4 | May 30 | Jul 4
 | May 30 | Jul 4
 | May 30 | Jul 4
 |
| OMAO | 0 | 0 | 0 | 0 | 3,724.9 | 674.5 | 3,724.9 | 674.5 |
| NMFS | 0 | 0 | 223.7 | 212.9 | 1,805.8 | 1,349.3 | 2,029.6 | 1,562.2 |
| NOS | 5.5 | 0 | 1,457.1 | 1,432.3 | 7,129.2 | 9,637.2 | 8,586.3 | 11,069.5 |
| NWS | 0 | 0 | 1,064.2 | 562.4 | 2,863.8 | 2,725.8 | 3,933.6 | 3,288.2 |
| OAR | .4 | 0 | 0 | 0 | 301.9 | 505.7 | 302.3 | 505.7 |
| PPI/SP | 0 | 0 | 1.4 | 1.4 | 2.1 | 2.1 | 3.5 | 3.5 |
| USAO | 0 | 0 | 3.1 | 3.1 | 127.8 | 127.8 | 131.0 | 131.0 |
| WFM | 0 | 0 | 0 | 0 | 1.2 | 1.2 | 1.2 | 1.2 |

- As of July 4, 2008			In thousands (000s)

## AGED UPR(90 DAYS & OLDER) 

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**AGED UPR****(90 DAYS & OLDER)**

|  | FY 2006 |  | FY 2007 |  | FY 2008 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  | May 30 | Jul 4 | May 30 | Jul 4
 | May 30 | Jul 4
 | May30 | Jul 4
 |
| TOTAL | 5.9 | 0 | 2,855.8 | 2,318.3 | 9,981.6 | 11,426.3 | 12,843.3 | 17,956.8 |
| AGO | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| CAO | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| CFO | 0 | 0 | .4 | .4 | -3 | .4 | .1 | .8 |
| CIO | 0 | 0 | 105.8 | 105.8 | 36.7 | 45.1 | 142.6 | 150.9 |
| GC | 0 | 0 | 0 | 0 | 0 | 5.0 | 0 | 5.0 |
| NESDIS | 0 | 0 | 0 | 0 | 0 | 2.2 | 0 | 2.2 |

- As of July 4, 2008			In thousands (000s)

## AGED UPR(90 DAYS & OLDER) 

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**AGED UPR****(90 DAYS & OLDER)**

|  | FY 2006 |  | FY 2007 |  | FY 2008 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  | May 30 | Jul 4 | May 30 | Jul 4
 | May 30 | Jul 4
 | May 30 | Jul 4
 |
| OMAO | 0 | 0 | 0 | 0 | 563.1 | 318.0 | 563.1 | 318.0 |
| NMFS | 0 | 0 | 223.7 | 212.9 | 503.8 | 666.6 | 727.5 | 879.5 |
| NOS | 5.5 | 0 | 1,457.1 | 1,432.3 | 6,293.0 | 8,131.8 | 7,755.6 | 9,564.1 |
| NWS | 0 | 0 | 1,064.2 | 562.4 | 2,458.8 | 1,954.9 | 3,523.0 | 2,517.3 |
| OAR | .4 | 0 | 0 | 0 | .5 | 171.1 | .9 | 171.1 |
| PPI/SP | 0 | 0 | 1.4 | 1.4 | 0 | 2.1 | 1.4 | 3.5 |
| USAO | 0 | 0 | 3.1 | 3.1 | 126.0 | 127.8 | 129.1 | 131.0 |
| WFM | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |

- As of July 4, 2008			In thousands (000s)

## FY 2008 ANNUAL PHYSICAL INVENTORY

**FY 2008 ANNUAL ****PHYSICAL INVENTORY**

| QTR | NORFOLK | BOULDER | SEATTLE | NCR |
| --- | --- | --- | --- | --- |
| First
(Oct – Dec) | WFMO
OCAO
OCIO
OCFO
NMFS | WFMO
OCAO
OCIO
OCFO
NMFS
AGO | WFMO
OCAO
OCIO
OCFO
NMFS
AGO
OAR | WFMO
OCAO
OCIO
OCFO
AGO
OAR |
| Second
(Jan – Mar) | NESDIS
NOS
OAR | NESDIS
NOS
OAR | NESDIS
NOS | NESDIS
NOS |
| Third
(Apr – Jun) | NWS
OMAO
OGC | NWS
OMAO
OGC | NWS
OMAO
OGC | NWS
OMAO
NMFS
OGC
USEC
PPI |
| Fourth
(Jul – Sep) |  |  |  |  |

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

## FY 2008 ANNUAL PHYSICAL INVENTORY(OVERDUE)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**FY 2008 ANNUAL ****PHYSICAL INVENTORY****(OVERDUE)**

**NOS**
- Boulder
- Steven Cook
- George Schmahl
- Christopher Mobley
- William Douros
- Maria Brown
- Daniel Howard
- Boulder
- Hqs
- Jeffrey Ferguson
- Norfolk
- Shepard Smith
- Jon Govoni
- Billy Causey
- Reed Bohne
- Seattle
- John Kaperick
- David Rathbun

**OAR**
- Boulder
- Christopher Cornwall
- Lori Bruwiler
- Samuel Oltmans
- Russell Schnell (2)
- Ellsworth Dutton
- John Ogren
- James Elkins
- John Augustine
- Norfolk
- Gregory Banes
- Terrence Miller
**OGC**
- Seattle
- Elena Onaga

## FY 2008 ANNUAL PHYSICAL INVENTORYOVERDUE (CONT)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**FY 2008 ANNUAL ****PHYSICAL INVENTORY****OVERDUE (CONT)**

**NWS**
- Boulder
- David Jerkins
- Judson Ladd
- Scott Cordero
- Joe Arellano
- John Duxbury (2)
- Vicente Carreras
- Mario Valverde
- Jean Tomkowicz
- Margot Ackley (2)
- Carol Schulz
- Hqs
- Beth Downs
- Alphonse Wissman

- Norfolk
- LansRothfusz	Robert Thompson
- James Stefkovich	Andrea Hrusovsky (2)
- James Fitzgibbon	Renita Strong (2)
- Forrest Johns	William Duval
- Lawrence Vannozi Israel Matos
- Stephen Rinard	 James Belles
- Seattle
- Stephen Butler
- Gregory Hall
- Charles Deitch
- Terry Bohannon
- David Meek
- Edward Young
- Alan Lowe

## FY 2008 ANNUAL PHYSICAL INVENTORYOVERDUE (CONT)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**FY 2008 ANNUAL ****PHYSICAL INVENTORY****OVERDUE (CONT)**

- OMAO
- Norfolk
- Francis Colohan
- Seattle
- Robert Wilmot
- Karl Mangels
- Michael Webb
- Joseph Pica
- Gregory Hubner
- Jon Swallow
- Donald Haines
- Keith Roberts
- Douglas Baird
- Mark Boland

- USEC
- Hqs
- Danyale Little (2)
- Ruby Johnson
- Kevin Amos
- Helen Halloway
- Jenell Widgoose
- Althea Lee
- Sabrina Tucker
- James Harrison
- Angela Stansbury

## NOAA HAND RECEIPT POLICY

- Larry.M.Oates@noaa.gov

**NOAA HAND RECEIPT POLICY**

- DOC Personal Property Management Manual – Oct 2007
- All Personal Property will be assigned to an End-User
- End–Users will sign Hand Receipts for the Personal Property they are assigned.
- The Hand Receipts are subject to external and internal audits
- All of NOAA needs to be in compliance with the DOC Policy
- The new NOAA Hand Receipt Policy will be announced via this forum,  Personal Property Web Pages and in future inventory guidance

## NOAA HAND RECEIPT POLICY

- Larry.M.Oates@noaa.gov

**NOAA HAND RECEIPT POLICY**

- NOAA Implementation of DOC Hand Receipt Policy
- 	Phase 1
- NOAA will use the Sunflower  Current User  field to identify End-users
- Property Custodian will assign all Personal Property to the Current User in Sunflower
- Property not assigned to a Current User will be assigned to the Property Custodian
- PPMB will provide a report to the PMO reflecting the status of property not assigned to a Current User
- Completion date for Phase 1 is September 4, 2008

## NOAA HAND RECEIPT POLICY

- Larry.M.Oates@noaa.gov

**NOAA HAND RECEIPT POLICY**

- NOAA implementation Of DOC Hand Receipt Policy
- 	Phase 2
- NOAA will use the Sunflower  Review Campaign Base Assets with Resolution Information report  as the NOAA Hand Receipt
- Property Custodians will print the Review Campaign Base Assets with Resolution Information reports, and have each Current User initial the bottom of each page and sign at top of the total page by his or her name
- Property Custodians will retain the NOAA Hand Receipt for future audit
- Property Custodians will continue to use NOAA Form 37-40 for all new acquisitions that are not included on the Review Campaign Base Assets with Resolution Information
- Completion date for Phase 2 is November 6, 2008

## TRAINING

**TRAINING**

- Per the Department of Commerce, Property Official Certification Manual, dated November 2006, Section 4.4 Continuation of Certification Training, “Each Certified Property Official (PMO, PAO, PC) must attend refresher training each year for eight classroom hours of learning.”
- Yearly requirement is from the date of the last  training.

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

## TRAINING (CONT)

**TRAINING (CONT)**

- DOC training requirement still exists for new PAOs and PCs.
- Must be completed within 30 days of PAO and PC delegation.
- PAO, PC, and CWIP training is available on Commerce Learning Ctr.
- _[https://doc.learn.com](https://doc.learn.com/)_
- Commerce Learning Questions contact: Maria_ _Krug (301-665-3766) or Stan Lum (301-713-6312)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

## PAO/PC ETHICS TRAINING

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**PAO/PC ETHICS ****TRAINING**

- Required every year
- Training for 2008 is to be completed by August 31, 2008
- Spreadsheet indicating those who need training (PC and Ethics) have been distributed.
- Link is available on the Commerce Training Website
- _[https://](https://doc.learn.com/)__[doc.learn.com/](https://doc.learn.com/)__login_
- Copies of the Certificates of Completion should be sent to Tom Deckard (Fax 301-713-2300 or Email w/attachment)

## JUNE REPORTS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**JUNE REPORTS**

- Financial Reports
- Submitted:  June 17th
- Issues: Project and Accounting Codes – insure correct codes are entered in Sunflower.
- Line/Staff/Corporate Office Books
- Includes revised listings of PAOs and PCs as a result of the realignment
- Please carefully review the revised PAO/PC listing and provide feedback to:
- Western Region: Michelle Ross
- Eastern Region: Miguel Rodriquez

## REPORTS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**REPORTS**

- Sunflower is unavailable to process _capitalized_ property transactions for _**at most**_ five business days after the monthly cut-off so that PPMB can process the financial reports for Finance.
- 		 	July 11 - 17, 2008
- 			Aug 11 - 18, 2008

## 
QUARTERLY HERITAGE ASSET COMMITTEE
CHARTER
MISSION
PROCEDURES
AUTHORITATIVE GUIDANCE
MEMBERSHIP
MEETINGS
REVIEW OF CHARTER
IDENTIFY, ACCOUNT, PROVIDE TO PPMB
CONTINUE TO REVIEW AND PROVIDE TO PPMB

POC – LYN JOYNES

(SEE HANDOUT)

Q

- QUARTERLY HERITAGE ASSET COMMITTEE
- CHARTER
- MISSION
- PROCEDURES
- AUTHORITATIVE GUIDANCE
- MEMBERSHIP
- MEETINGS
- REVIEW OF CHARTER
- IDENTIFY, ACCOUNT, PROVIDE TO PPMB
- CONTINUE TO REVIEW AND PROVIDE TO PPMB
- POC – LYN JOYNES
- (SEE HANDOUT)
- Q

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**GENERAL INFORMATION****HERITAGE ASSETS**

## DOC PERSONAL PROPERTY BULLETIN #01, FY08

GUIDELINES ON LAPTOPS FOR INTERNATIONAL TRAVEL

(SEE HANDOUT)

PPP

- GUIDELINES ON LAPTOPS FOR INTERNATIONAL TRAVEL
- (SEE HANDOUT)
- PPP

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**GENERAL INFORMATION**

## TIP OF THE MONTH

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**TIP OF THE MONTH**

- CD 50 ADD REQUEST (Creation of a new Asset) and the CD 52 EXCESS RECEIVAL (Retirement of an Asset)
- It is now possible in the CD50 form- Add Request and the CD52 form- Request a Retirement Request area of Sunflower, to upload attachments of supporting documentation that can be viewed by the NOAA Personal Property Management Branch. You will need to scan and save the supporting documentation as a PDF on your desktop or hard drive. You can only add one PDF to your request, so you will need to insert all pages into one PDF file. You need to have the document(s) saved on your hard drive for uploading. When you go to Request a Creation of a New Asset, under the drop down box that says "Inventory Asset", that is labeled as ATTACHMENT, you would click that box, and follow the steps for uploading your supporting documentation. For the Request a Retirement of an Asset, where it says, Maintain Pictures/Attachments, you would browse your hard drive and follow the steps for uploading the supporting documents. You can upload Pictures or Attachments. Please continue to complete the Detailed Circumstance and Justification block. Do not leave this field blank

## TIP OF THE MONTH(CONT)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**TIP OF THE MONTH****(CONT)**

- CD 50 ADD REQUEST (Creation of a new Asset) and the CD 52 EXCESS RECEIVAL (Retirement of an Asset) – (CONT)
-  . The PPMB staff member will see the supporting documentation file for both requests when they look at your new ADD record in the Edit Interface and when they go to accept/deny your Retirement Request, they will also see your documents. You will not be required to send additional supporting documentation by hard copy, if you upload your documents in your ADD request The ADD page, is no longer required, as you cannot save this until after you have pressed SAVE, so you can't save it, prior to uploading. Uploading these documents, will speed the processing time for PPMB. NOTE: All Capitalized or Financial Assets, will need to have a hard copy CD509 and CD52, with the required signatures, and should not be entered into Sunflower as requests.  _[http://www.pps.noaa.gov/](http://www.pps.noaa.gov/)_

## Do you have any questions or comments?

## What are your agenda items for our next meeting

NOTICE CHANGE OF VENUE
Date, time and location for next meeting
August 14, 2008 @ 11:00 a.m.
	  SSMC4 – Room 12153

- What are your agenda items for our next meeting
- NOTICE CHANGE OF VENUE
- Date, time and location for next meeting
**August 14, 2008 **@ 11:00 a.m.
- 	  SSMC4 – **Room 12153**

## PROPERTY MANAGERS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**PROPERTY MANAGERS**

- Each Line and Staff Office (LO/SO) is to appoint and retain both a Property Manager (PM) and an alternate PM who shall be instructed by their LO/SO to work closely with NOAA’s Personal Property Management Branch (PPMB) personnel.
- Ensure that purchases of accountable personal property are reported to NOAA’s PPMB.

## PROPERTY MANAGERS(CONT)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**PROPERTY MANAGERS****(CONT)**

- Assist their LO/SO CWIP Project and Activity Managers in ensuring capitalized and non-capitalized personal property is reported accurately and timely, and all required supporting documentation is provided to PPMB after the asset has been accepted and ready for use for its intended purpose.
- Responsible for the coordination of all of their LO/SO property management efforts which includes timely reporting of leases for accountable property.

## PROPERTY MANAGERS(cont)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**PROPERTY MANAGERS****(cont)**

- The following people have been identified:
- Bob Stockman, AGO
- TBD, CAO
- Barbara Beasley, CFO
- Randy Hill, CIO
- Regina Jackson, GC
- Bernadette Foreman, NESDIS

- Jeanette McDonald, OMAO
- Carol Ciufolo, NMFS
- Sloane Strother, NOS
- Jan Evans, NWS
- Marie Covard, OAR
- Todd Stiles, USAO
- Linda Adkins, WFM

## PROPERTY MANAGERS (cont.)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- PROPERTY MANAGERS (cont.)

**ALTERNATES**
- Denise Tyler-Littleford, AGO
- Cynthia Burley, CAO
- Gail Perry, CFO
- Kathy Stowe, CIO
- Thornette Johnson, GC
- John Phillips, NESDIS

- John Fallin, OMAO
- Rhonda Perry, NMFS
- Georgeann Stansbury, NOS
- Yvette Garnett-Singleton, NWS
- Kristin Brandenberg, OAR
- Danyale Little, USAO
- Maria Buie, WFM

## HEADQUARTERS CONTACTS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**HEADQUARTERS ****CONTACTS**

- Property Management Officer
- Ezekiel ‘Zeke’ Dennison, Jr.
- Branch Chief
- Jon Pinner
- Audit Lead/Sunflower Prog. Acct
- Steve Creeger
- Assistant Audit Lead
- Tom Deckard
- Support
- Paul Myers
- Anne Marquez (Webmaster)
- Chief Cataloger
- DOC
- Collection-type Heritage Assets
- Lynette Joynes
- HQS Inventory Manager
- Larry Oates

- Eastern Hub
- Miguel Rodriquez - Team Lead
- Robin MacMillan
- Doreen Kaduri-Porter
- Kenneth Morrow
- Melissa Nelson
- Holly Turri
- Rocelyn Ancheta-Ocampo
- Western Hub
- Michelle Ross - Team Lead
- Sheila Hensley
- Lisa Duszynski
- Carisa Moncrief
- Ryland Pine
- Sheena Walker
- Dominic Blakey**  **