# Presentation: 695629

## AMCHP ConferenceDSCH Skills Building Session

- Reporting Data in the Title V Information System

- TVIS 3.0 Enhancements for the
- 2006 Application, 2004 Annual Report and the Needs Assessment

**Christopher Dykton, SAIC**

- February 19, 2005

## Overview

**Year of the Needs Assessment**
- Enhancements: What’s New in TVIS 3.0
- Review of System Key Points
- Key Dates for the 2006 Application
- Accessing the 2006 Application

- February 19, 2005

## Year of the Needs Assessment

**Year of the Needs Assessment**
- Some requirements are different this year
- New functionality to reflect these changes
- Functioning of most of TVIS remains basically the same

- February 19, 2005

## Year of the Needs Assessment

**Some requirements are different this year**
- Provide your State’s Needs Assessment
- Define 7-10 new Priority Needs
- Define new State Performance Measures
- Forms not required in past years are required this year
- Outcome Measures – Form 12
- Health Status Indicators – Form 20 and 21

- February 19, 2005

## Year of the Needs Assessment

**New functionality to reflect these changes**
- Form 14, Priority Needs – Data has been cleared for New Priority Needs
- New section in the Narrative for creating new State Performance Measures and copying old ones, should they continue as measures
- Application will not be complete unless Form 12, Form 20 and Form 21 are complete

- February 19, 2005

## Year of the Needs Assessment

**Functioning of most of TVIS remains basically the same**
- Registration
- Financial Forms (Forms 1-5, including the SF424 face sheet)
- Program/Administrative Forms (Forms 6-10, 14)
- Performance Measures (Forms 11 & 16)
- Health Systems Capacity Indicators (Forms 17-19)
- Narrative

- February 19, 2005

## Title V Block Grant Application 2006

- Year of the Needs Assessment
**Enhancements: What’s New in TVIS 3.0**
- Review of System Key Points
- Key Dates for the 2006 Application
- Accessing the 2006 Application

- February 19, 2005

## Enhancements:  Look and Feel

**What’s New with the Look and Feel**
- New font and new colors
- Use of light blue and yellow
- Data entry layout is similar to HRSA’s Electronic Handbooks (EHBs)
- Preparing TVIS to integrate with HRSA’s EHBs
- Access to other forms by a sidebar when in a form
- Don’t forget to save your data before using the sidebar to select another form!

- February 19, 2005

## Enhancements:  Needs Assessment

**What’s New with the Needs Assessment**
- No change in how you provide your Needs Assessment
- Standalone Document
- Attach to Section II of the Narrative
- Size limit on the attached Needs Assessment
- Contact the HRSA Call Center if your Needs Assessment is larger than the limit
- Needs Assessment is required

- February 19, 2005

## Enhancements: Narrative

**What’s New with the Narrative?**
- Data Page Layout of Performance Measure Sections has changed
- Past, Present, Future discussion are on one page
- Form 11 performance data is displayed
- Access to Figure 4a/4b activities while discussing your current activities
- Narrative View/Print version also includes these data in these sections for you and your reviewers

- February 19, 2005

## Enhancements: Narrative

**What’s New with the Narrative?**
- State Performance Measure – Master List has changed
- Last year, you had to type out the measures you were to discuss in the narrative
- Master list is now the main menu of your State Performance Measures
- Report on your active measures in the narrative.
- Addresses the need for consistent numbering of your measures throughout your application

- February 19, 2005

## Enhancements: Narrative

**What’s New with the Narrative?**
- New Section to defining your new State Performance Measures based on your Needs Assessment
- ‘Create a Master List of State Performance Measures for the New Needs Assessment Cycle (2006-2010)’
- In the State Performance Measure Section of the Narrative
- Add new measures by defining new detail sheets
- Copy state measures that will continue to be used
- Measures are numbered in the order that you create them
- You are required only to define the measures this year
- Providing objectives is not required

- February 19, 2005

## Enhancements: Narrative

**What’s New with the Narrative?**
- Length limitations for the narrative sections have returned to those limits of two years ago (hand out)
- 3,000 characters each are allowed for discussion of past accomplishments, current activities, and future plans for PMs
- Narrative text fields are blank
- No need to begin this year’s text with /2006/ and end with //2006//

- February 19, 2005

## Enhancements: Forms Status Checker

**What’s New with the Forms Status Checker?**
- Data Alerts have been added at the end of the Forms Status Checker
- Data Alerts identify data anomalies but are not errors per se
- Helps you to review your data
- Examples of Data Alert Topics:
- ‘0’ indicator values. Do you really mean 0 or N/A?
- Indicators have surpassed your objectives. Declining performance planned?
- Indicators that fall short by 10% or more of objectives.  Should objectives be revised?

- February 19, 2005

## Title V Block Grant Application 2006

- Year of the Needs Assessment
- Enhancements: What’s New in TVIS 3.0
**Review of System Key Points**
- Key Dates for the 2006 Application
- Accessing the 2006 Application

- February 19, 2005

## Key Points

- Access to the Application is via the Internet
- When you save your data, data are stored on the HRSA server where it may be accessed at your next session
- You must save your data!
- If you cancel without saving or close your window, you will lose the data on your form

- February 19, 2005

## Key Points

*Your Browser*
- Use Internet Explorer 6.0 or higher as your browser
- Coordinate with your State IT department to make sure you are set up properly

- February 19, 2005

## Key Points

*Security*
- Time outs are a security requirement
- If there is no communication with the server within 30 minutes, you will time out of the system

- February 19, 2005

## Key Points

*Security*
- At the 29 minute mark, you receive a warning that you will time out and you must click the “OK” button to continue your session
- You have 1 minute to respond
- Be careful about having multiple Internet Explorer windows open – your warning could appear in an open window behind your active window

- February 19, 2005

## Key Points

*Registration*
- First, you register
- Each State is allowed 6 user IDs
- Each State identifies the users to MCHB to ensure integrity of use
- Access will allow the user to enter data in all sections of the application

- February 19, 2005

## Key Points

*Data Entry*
- Save your data as you work
- Use the ‘Notes’ icon to enter notes at both the form and the field level
- Use the ‘Instruction’ link to access the user’s guide for the form that you are in
- Use the ‘Guidance’ link to review the content of the guidance for that form

- February 19, 2005

## Key Points

*Forms*
- Numeric fields cannot have commas entered
- Text fields have character limitations
- Only one person from your State can access a single form at any one time
- Multiple users from your State can work on different forms at the same time

- February 19, 2005

## Key Points

*Notes*
- Note fields are not pre-populated
- Historical notes are available for you to cut and paste notes from last year’s application into note fields, should they apply to this year’s application

- February 19, 2005

## Key Points

*Narrative*
- Text fields have character limitations
- Compose your copy in Word or WordPerfect for a section and note your character count including spaces. This count should be under the section limit
- Then copy and paste into the section
- Do not use bullets or other special characters
- Hard returns do _not_ count toward your character limits
- Use the character counter on the page to monitor your character use

- February 19, 2005

## Key Points

*Narrative*
- You may add attachments but only one attachment per section
- Combine multiple attachments into one document for a section
- Be consistent in the naming of your attachments
- Name it by Section, Subsection and Subsection Title:
- Example: IA_TransmittalLetter
- Do not use attachments to work around length limitations

- February 19, 2005

## Key Points: Data Validations

- NPM’s 2-6 (SLAITS) data for 2004 will be populated with the data entered for 2003. You may edit as needed.
- Completing PMs and HSCIs:  Provide actual or  estimated data or, in lieu of data, a note is acceptable
- OMs and HSIs:  Actual or estimated data are required for 2004 data. A note cannot be accepted in lieu of data.
- Reporting PMs and HSCIs for the Territories:  Notes are acceptable in lieu of _any_ data for certain PMs and HSCIs that do not apply to the Territories.

- February 19, 2005

## Key Points:  Printing

- You are able to print your forms and narrative directly to PDF in the view version and save on your computer through PDF writer
- Challenges with its use last year - server timeouts and capacity
- Requesting feedback from you to decide this function
- Was this a useful tool?
- Did it work for you and your State?

- February 19, 2005

## Title V Block Grant Application2006

- Year of the Needs Assessment
- Enhancements: What’s New in TVIS 3.0
- Review of System Key Points
**Key Dates for the 2006 Application**
**Accessing the 2006 Application**

- February 19, 2005

## Key Dates for the 2006 Application

- February 25, 2005:  Registration material scheduled to be mailed if we have your list of State users.
- March 1, 2005:  The link to the 2006 Application and 2004 Annual Report goes live from the MCHB website.  You may register and begin work online at that time.
- July 15, 2005:  Deadline for the 2006 Application and 2004 Annual Report

- February 19, 2005

## Accessing the 2006 Application

- The URL will be available at: _[https://performance.hrsa.gov/mchb/mchreports](https://performance.hrsa.gov/mchb/mchreports)_
- To get there:
- 	From the MCHB Home Page
- Select ‘Data’
- Select ‘Title V Information System’
- Link to the Block Grant Application on the Sidebar under ‘State Login’
- Once, there – bookmark it for direct access!

- February 19, 2005

## Sign up today for the TVIS Learning Lab

*Reporting Your Title V Data Online*
- Try out the Web-based TVIS Application
- Have individual questions addressed
- Monday, February 21, 9:30 a.m. to 3:00 p.m.

- February 19, 2005

## If you don’t have time to use the learning lab, stop by and say “hi”

- HRSA Call Center is ready to assist you with this year’s application
- HRSA Call Center business cards are available for you and your team at the learning labs
- HRSA Call Center:
- 	(877) Go4-HRSA or (877) 464-4772
- 	CallCenter@hrsa.gov

- February 19, 2005

## Contact me if I can help you...

- Christopher Dykton
- Maternal & Child Health Specialist
- Science Applications International Corporation
- 12530 Parklawn Drive, Suite 350
- Rockville, MD 20852
- Email:  dyktonc@saic.com
- Office:  301-230-4715
- Fax:  301-468-0166

- February 19, 2005