# Presentation: 704480

## ARS National Advisory Council for Office ProfessionalsSt. Louis, MO   ~   May 8-12, 2006

**Carol Shelton**
***Assistant Deputy Administrator, AFM***

***Everything You Wanted to Know About AFM*****,***** . . .****** ***

** ****. . *****but were afraid to ask!***

## AFM Provides Broad Support

**ARS**
**Area**
**Offices**

**ARS**
**Locations**

**HQ**
**ARS**

**Under Secretary**
**For **
**REE**

**CSREES**
**ERS**
**NASS**

**AFM Provides Broad Support**

**Service 12,000 Employees**

## ADMINISTRATIVE AND FINANCIAL MANAGEMENT					MISSION

**To work in partnership with the REE agencies, their customers and partners, and the public to meet their administrative and financial management needs and interests through delivery of responsive and effective services in . . . **

## AFM MISSION

**Acquisition (Purchase Card, Small Purchases, and Contracting)**
**Personal and Real Property**
**Extramural Agreements**
**Facilities Design and Construction**
**Safety, Health, and the Environment**
**Finance and Travel**
**Human Resources**

## AFM

**Deputy**** ****Administrator**
**Associate Deputy Administrator**

**Assistant**
**Deputy**
** ****Administrator**

**DIVISIONS**

**CARE and**
**Special Programs**

**APD**

**EAD**

**FD**

**FMD**

**HRD**

**> 350 FTE**
**$32 M Annual Budget**

## ACQUISITIONand PROPERTYDIVISION

**Contracting, small purchasing, acquisition policy, purchase card management, personal property management**

## ACQUISITIONand PROPERTY DIVISION

**38 Employees**
**$188 million in 1,803 contracts**
**$24 million in 11,442 purchase orders annually**
**$139 million in 373,441 credit card purchases**
**$659 million in 66,165 personal property items**

## APDThe Next 5 Years

**Integrated Acquisition System**
**Preference for Bio-Based & JWOD Products and Services from Service Disabled Veteran Owned Small Businesses (SDVOSB’s)**
**New REE Acquisition Tracking System**
**On-Line Training Modules (PCMS, etc.)**
**Competitive Sourcing**
**Corporate Property Automated Information System (CPAIS)**

## EXTRAMURAL AGREEMENTS DIVISION

**Administrative management and oversight of Cooperative Agreements, Grants, and Memoranda of Understanding.**

## EXTRAMURAL AGREEMENTS DIVISION

**9 Employees**
**Oversee over $.5 Billion in active agreements**
**$158.9 million in grants and agreements ****(FY 2003)**
**$103.6 - Cooperative Agreements**
**$19.6 - Research Support Agreements**
**$17 – Grants**
**Develop policies/procedures for agreements**
**Legal and fiscal advice and guidance**
**Direct operational support to ERS, NASS and ARS HQ and all ARS international agreements**

## EADThe Next 5 Years

**Implementation of the Agreements Information Management System (AIMS)**
**Codification of Non-Assistance Cooperative Agreement Rules**
**ADODR Training**

## FACILITIES DIVISION

**Engineering project management, architectural-engineering and construction contract management; real property, space, and safety, health, and environmental management services.**

## FACILITIES DIVISION

**65 Employees**
**3,200 buildings and 1,600 structures**
**$1.2 billion design and construction program**
**400,000 acres of land**
**13 million sq. ft. of space**
**$2 billion est. replacement costs for buildings**

## FACILITIES DIVISION 

**439 contract actions ($118 million)**
**200 construction**
**239 Architect Engineer**
**129 requirements in process ($718 million)**
**29 safety, health, & environmental compliance programs**
**$53 million hazardous waste cleanup program**
**17 long term lease actions**

## FDThe Next 5 Years

**Ames Modernization Project**
**Alternate Project Delivery Methods **
**Real Property Asset Management**
**ARS Energy Program**
**Environmental Management Systems**
**Industrial Hygiene Program**

## FINANCIAL MANAGEMENT DIVISION

**Serves as the Mission Area CFO, and establishes financial policy, provides advice, accounting, management reporting, and furnishes automated financial processing and management tools, including the Annual Resource Management Plan System (ARMPS).**

## FINANCIAL MANAGEMENT DIVISION

**45 Employees**
**$2.6 billion in annual financial reports, certifications, and audits**
**$54 million in reimbursables, trust funds, and patent revenue**

## FMD                       The Next 5 Years

**Conversion of ARS financial software to ARIS platform (Oracle)**
**Implement the new e-Trav contract**
**Sustain clean financial audits annually**
**Participate in the Financial Management Modernization Initiative (FMMI)**

## HUMAN RESOURCES DIVISION

**Employment, classification, training, pay and leave, awards, performance management, retirement and benefits, ethics, action processing, cooperative resolution, employee and labor relations, work/life programs, workforce analysis and planning, and Research Position Evaluation System.**

## HUMAN RESOURCESDIVISION

**200 Division employees**
**Support 12,000 employees in REE**
**Support 7,000 State Extension Employees**
**26,000 personnel actions annually**
**900 recruitment actions annually**

## HRDThe Next 5 Years

**Implement the REE *****Human Capital Plan, *****Agency Workforce Plans and Succession Plans**
**Human Capital Management Assessments (HCMAs)**
**Automated OPF (*****eOPF*****)**
**Automated Staffing (*****QuickHire*****)**
**Automated Performance Management System (*****ePerf*****)**

## HEADQUARTERSKEY CONTACTS

**Jim Bradley****, ****Deputy Administrator, AFM****                          (202-690-2575)**
**Ray Leaman****, ****Associate Deputy Administrator, AFM       **** (301-504-1032)**
**Carol Shelton****, ****Assistant Deputy Administrator, AFM****       (301-504-1039)**
**Dave Carter****, ****CARE and Special Programs Manager****         (301-504-1007)**
**Acquisition and Property****:  ****Larry Cullumber****                        (301-504-1695)**
**Extramural Agreements****:  ****Curtis Wilburn, Jr.****                   (301-504-1147)**
**Facilities****:  ****Pat Barry****                                                                 (301-504-1151)**
**Financial Management****:  ****Steve Helmrich****                                (301-504-1257)**
**Human Resources****:  ****Karen Brownell****                                    (301-504-1317)**

## AFM COMMITMENT   TO

**Dedicated To Service**

- YOU

## AFM COMMITMENT   TO

**Honesty, Integrity,**
**And**
**Creativity**

- YOU

## AFM COMMITMENT   TO

**A safe and healthy workplace**

- YOU

## AFM COMMITMENT   TO

**Leadership and rapid response**

- YOU

## THANK YOU !

***A******chievement****** ******that is****** ***
***F******ocused***
***M******akes****** ******a difference!***