# Presentation: 697501

## Withdrawal from a Clock-hour Program: Percentage of Title IV Aid Earned

- Lesson 5

## Objectives

- Determine how to calculate the percentage earned for a student who withdraws from a clock-hour program, using payment period or period of enrollment.
- Understand how the number of clock hours the student completed affects the percentage of aid earned.

## Using Payment Period or Period of Enrollment

- Must use the same basis for all students in the program
- May use one basis for transfer students and a different basis for re-entry students
- Use Title IV Aid and Institutional Charges for the same period

## Period of Enrollment Basis

- From the same enrollment period, use
- Title IV Aid
- Total Hours
- Institutional Charges

## Calculation 1

Number of hours completed at withdrawal

Total number of hours in period

If  .600 (60.0%): 
Student is considered to have earned 100% of aid 
No R2T4 Calculation needed
If < .600 (60.0%):
Perform Calculation 2

- Number of hours completed at withdrawal
- Total number of hours in period
- If  .600 (60.0%):
- Student is considered to have earned 100% of aid
- No R2T4 Calculation needed
- If _<_ .600 (60.0%):
- Perform Calculation 2

***Percentage of Aid Earned:******Clock-Hour Program***

## Calculation 2 (first part)

Hours completed at withdrawal date

Hours scheduled to complete at
withdrawal date

If  .700 (70.0%): 
Use Scheduled Hours
Perform second part of Calculation 2
If  .700 (70.0%):
Use Completed Hours (Calculation 1)

- Hours completed at withdrawal date
- Hours scheduled to complete at
- withdrawal date
- If  .700 (70.0%):
- Use Scheduled Hours
- Perform second part of Calculation 2
- If  .700 (70.0%):
- Use Completed Hours (Calculation 1)

***Percentage of Aid Earned:******Clock-Hour Program (Continued) ***

## Calculation 2 (second part)

Hours scheduled to complete at withdrawal date
Hours in period

- Hours scheduled to complete at withdrawal date
- Hours in period

***Percentage of Aid Earned:******Clock-Hour Program (Continued) ***

## Percentage of Aid Earned

- Percentage of Aid Earned = Percentage of Period Completed
- Number of hours completed
- Total number hours in period
- If percentage of Period Completed is more than 60%, the student is considered to have earned 100% of aid

## Case Study: Gordon McNair School Profile

- Program:
- 50 weeks
- 1,500 clock hours
- Academic Year/ Period of Enrollment:
- 900 clock hours
- 30 weeks
- January 3 -July 28
- Five Consecutive Day Break:
- No

## Case Study: Gordon McNair Student Profile

- Program:
- 50 weeks
- 1500 clock hours
- Charges (Academic Year):
- $5000 Tuition and fees  (30 weeks)
- $500 Books and Supplies (30 weeks)
- Eligible for annual awards:
- $1400 Pell Grant
- $ 2625 Subsidized Stafford Loan

## McNair  Step 1: Amount of Title IV Aid Earned by Student

## McNair  Step 1: Student’s Title IV Aid Information (continued)

## McNair  Step 2: Percentage of Title IV Aid Earned

## McNair  Steps 3: Title IV Aid Earned & 4: Title IV Aid to Disburse or Return

## Case Study: Marie Wingate School Profile

- Academic Year/ Program:
- 900 clock hours
- 30 weeks
- Payment Period/ Period of Enrollment:
- 450 clock hours
- 15 weeks
- September 7- December 22
- Five Consecutive Day Break:
- No
- Required to take Attendance:
- Yes

## Case Study:  Marie Wingate Student Profile

- Enrolled in fall term:
- 15 weeks
- 450 clock hours
- Charges (fall term):
- $1,750 Tuition and fees (15 weeks)
- Books and supplies (15 weeks)
- Eligible for annual awards:
- $2,000 Net Subsidized Stafford Loan
- $1,500 Perkins Loan
- $1,000 Institutional Award

## Software Activity

- Create a Record and Calculate Percentage of Title IV Aid Earned
-    PW 5-12

## http://fafsademo.test.ed.gov/FOTWWebApp/faa/faa.jsp

*[Live Meeting Web Page. Use ****Live Meeting**** > ****Edit Slide Properties...**** to edit.]*

## Question 1

- Under what scenario would institutional awards be used in calculating the return of Title IV funds?
**Institutional awards are never included in the calculation.**

## Question 2

- Since Marie did not provide notification that she was withdrawing from her clock-hour program, how is the withdrawal date determined?
**Marie’s withdrawal date is taken from attendance records, since her school requires that attendance be taken.**

## Question 3

-  Since we use the number of clock hours that Marie completed in the calculation, why do we need to know Marie’s withdrawal date?
**To perform the calculation, we need two items which are based on Marie’s withdrawal date. We use this date to determine:**
**The number of hours Marie completed, as of the date she withdrew; and  **
**The number of hours Marie was scheduled to complete, as of the date she withdrew.**

## Question 4

- What constitutes *official notification*?
*Official notification *is the notice that the student provides to the school that she or she is withdrawing. This can be done by following the school’s prescribed policy or by providing the office(s) designated by the school with notice in writing or orally (in person, over the telephone by an individual acting on behalf of the student, or via alternative means specified by the school, such as a Web site).

## Wingate  Step 1: Student’s Title IV Aid Information

## Wingate  Step 1: Student’s Title IV Aid Information (continued)

## Wingate  Step 2: Percentage of Title IV Aid Earned

## Wingate  Steps 3: Title IV Aid Earned & 4: Title IV Aid to Disburse or Return

## Wingate  Step 5: Unearned Title IV Aid Due from the School

## Wingate  Step 6: Return of Funds by the School

## Wingate  Step 7: Initial Amount of Unearned Title IV Aid Due from Student

## Wingate  Step 8: Return of Funds by the Student

## Business Process Worksheet

- Review BPW Steps 6 and 7
- Entry of a student record
- Calculate percentage of aid earned