# Presentation: 725687

## Workforce Development Information Systems in Florida

**The Florida Education and Training Placement Information Program (FETPIP)...**
**The Workforce Development Information System  (WDIS)...**
**The Workforce Development Education Funding process (WDEF)...**

## Slide 2

## Automated Follow-up - FETPIP

**S. 229.8075, Florida Statutes...**
**Designates FETPIP as the state’s primary follow-up resource for all workforce development and related education programs...**
**References S.443, FS regarding Unemployment Compensation**

## Follow-up data collection

- _Purpose:_  To find out what happens to students or program participants after they leave a particular activity...
- _Findings:_  Usually focus on employment- related events after an exit...
- _Method:_  Exit Interviews, Survey-based “tracer study”... electronic data sharing.

## FETPIP-Primary Participants

***FETPIP-******Primary****** Participants***

**68 School Districts**
**Secondary and Postsecondary**
**28 Community Colleges**
**Associate degrees and certificates**
**10 State Public Universities**
**Bachelors, Masters, PHDs**
**Department of Education**
**Vocational Rehabilitation, Blind Services, Dropout Prevention, Apprenticeships**
**24 Regional Workforce Boards**

**150 Private Vocational & Technical Schools**
**Department of  Labor and Employment Security**
**WIA, veterans, older workers, workers comp.**
**Department of Corrections**
**All state system releases**
**Department of Children & Families**
**TANF. Food Stamps, Food Stamps Employment, WAGES**

- 360 “Applications”, 3.5 million former students/participants

## FETPIP RECORD LINKAGES                            

**Quarterly**** **linkages between various participant records, wage records, & welfare records - primarily for WIA, welfare-to-work, ad hocs...
**Annual** linkages between 360 applications, each w/former students/participants and 11 state & federal administrative databases...

## Cooperating Agencies: Follow-up Resources

**Cooperating Agencies: Follow-up Resources**

**National Resources:**
- U.S. Postal Service
- U.S. Dept. of Defense
- U.S. Office of Personnel Mgt.
- WRIS...
- NSLC

**Florida Departments: **
- Education
- Agency for Workforce Innovation
- Workforce Florida, Inc.
- Revenue
- Corrections
- Children & Families
- Management Services

## Data Items Collected

** ****Employment**
-  **Florida employment via state UC wage records**
** ****Industry, size-of-firm, occupation, location, earnings**
** ****Federal employment, postal employment, military service**
** ****WRIS for out-of-state employment**
** ****Postsecondary Education**
**Florida  public via enrollment record systems, private via tuition vouchers**
** ****Educational level, institution, major or fields of study**
**NSC for out-of-state private and public, possibly in-state private**
** ****Florida Public Assistance**** **
**TANF, Foodstamps**** **
** ****Corrections**
**Incarcerations, Releasees**

## MAJOR USES OF FETPIP DATA

- Workforce Education Performance Funding
- Performance-Based Program Budgeting
- WIA Performance Measurement
- ITA Provider Lists
- Perkins Performance Goal Measurement
- School District Accountability
- University System Program Reviews
- Legislative Performance Reviews
- Workforce Estimating Conference
- Occupational Supply and Demand
- Career Counseling, consumer and Guidance Information

## Benefits:  FETPIP

**Common core set of outcome measures across many programs, operations...**
**An accurate count of labor market supply by occupation from vocational programs...**

## Benefits:  FETPIP

**Relatively inexpensive while providing more detailed, thorough information with high response levels...**
**Uses existing data..**
**Objective - non judgmental resource**

## Criticisms of the FETPIP approach...

- It’s too slow...
- Quarterly (or annual) is not frequent enough...
- It misses some types of employment...
- It misses some types of postsecondary education...

## Important start-up features: FETPIP

**Legislative Requirement - a guarantee of cooperation ...**
**Understand what the data resources are designed to do, what they are for, owner-concerns...**
**Work with owners to design an approach - if possible, reduce burdens associated with their participation...**

***more...***

## Important start-up features: FETPIP

**Start with a limited scope, create ‘fans’...**
**As you expand, listen to participants, try to accommodate their concerns...**
**Initially, try to avoid high stakes - or provide program folks with an ‘out’...**
**Have short term and long term visions for the effort...**

## Lessons Learned: FETPIP

**Recognize purposes and ownership of data resources...**
**Identify the strengths and weaknesses of data resources...**
**Surpass all requirements, expectations regarding data security...**
**Deliver on-time and honestly...**
**Get empowerment - Statutory authority and $$$ helps...**

***more...***

## Lessons Learned: FETPIP

**When people need stuff, be there...**
**Anticipate roles that the system can play in accountability, performance measurement, cost return analysis, assisting new activities in meeting evaluation needs...**
**Initially, do not try to force common data elements, definitions...**

***more...***

## Lessons Learned: FETPIP

**Work with participating agencies to detect and correct data element anomalies...**
**Correct or eliminate suspect data, including ‘bad’ SSNs...**

## Costs of Operation: FETPIP

**Year 1: ~$60,000; Year 2,3: ~$186,000; Year 4 - 8 ~$350,000; Current ~$600,000...**
**State ~$400,000, Perkins ~$60,000, WIA ~$140,000.**
**Staffing: Director, 3 Senior DBAs, 4 analyst/programmers, research assistant, clerical... **
**Mainframe costs ~$25,000 /year; postage ~$18,000;**

## Workforce Development Information System (WDIS)

**School district reporting for secondary vocational...**
**School district for reporting postsecondary vocational...**
**School district reporting for adult general education including ABE, Co-enrolled, GED, prep programs, ESOL...**
**Rx with community colleges...**

## Automated Student Data Bases

**Individually identifiable student data with SSNs or optional ID ...**
**Demographic, course, and teacher formats...**
**Approximately 75 Data Elements including derived elements...**
**Postsecondary - primarily end-of term reporting (3 Xs year)**
**Secondary - part of the overall k-12 reporting schema - enrollment surveys and an annual wrap-up survey**
**Tables for course information, standards...**

## Automated Student Data Bases

**Reporting via statewide computer network - FIRN...**
**214 edits, including 70 fatal edits...**
**referential integrity...**
**Reporting and technical assistance services...**
**Data review processes for changes...**

## Overview of the Workforce Development Education Reporting Systems

***Overview of the Workforce Development Education Reporting Systems***

## Performance Funding: WDEFF

**Combines adult general education and adult vocational education in school districts and community colleges into workforce development education...**
**Allocates $720 million in state $$$ based on a base amount, performance completions, performance placements, several targeted services, and several ‘adjustments’ for local conditions...**
**Operates performance $$$ on a competitive - ‘at risk’ basis- local entities can gain or loose money based on performance...**** **
**Eliminates categorical funding****...**

## Data That Drives the formula

- 2000-2001 Appropriation
- 1998-99 Completions
- 1997-98 Completions placed in 98-99
**2001-2002 Appropriation**
**1999-2000 Completions**
**1998-1999 Completions placed in 99-00**
- 2002-2003 Appropriation
- 2000-2001 Completions
- 	1999-2000 Completions placed in 00-01

## Formula Weights...

- Vocational, Standard Length, OCP to OCP...
- AGE, Educational Difficulty, LCP to LCP...
- AS Degrees, Degrees and College Credit Certificates...
- Targeted Populations, educational Difficulty plus Combinations...
- Targeted Occupations & Placement Levels...

## Why Some LEAs Gain Money...

**Sustain or exceed performance share by-**
**Recruiting and counseling targeted students...**
**Retaining students through completion...**
**Assuring high level placements...**
**Manage data...**
**Emphasize programs that perform, fix or eliminate programs that don’t...**

## Why some LEAS lose...

**Not sustaining or reaching their share of performance...**
**Not reporting thoroughly or accurately...**
**Funding emphasis differences between the original funding methods and the new workforce development education performance method...**

## Example:	     Computer Systems Analyst

**70% annual growth**
**~2000 permanent annual openings**
**$15.42 Entry Wage**
**$24.25 Average Wage**
**Approximately 30,000 employed statewide**
**354 Completions (98-99 WDIS)**
**156 targeted**
**3,333 Cmpltn Points**

**212 Placements (FETPIP)**
**145 Level III Placements**
**1678 Placement Points**
**5011 Total Performance Pts @ $171.44 per point, generated ****$859,085**** in performance dollars**
**2.91% of the AS performance dollars**

**WEC 2001 - The Number 1 Florida Job**

**Completions - WDIS**

**Placements - FETPIP**

**Funding - WDEFF**

## Additional Information

- For more information please contact
- Jay Pfeiffer, Brian Savon, or Duane Whitfield
- 		(850) 487-0900
- 		Fax (850) 488-2405
-  pfeiffj@mail.doe.state.fl.us
-  savonb@mail.doe.state.fl.us
-  whitfd@mail.doe.state.fl.us
- Web: www.firn.edu/doe search on FETPIP or WDEFF