# Presentation: 463228

## Session 5: Working with Copy:Finding Appropriate Records

- How do I identify the "most appropriate" serial record?
- 	Is it the same publication?
- 	Is it for the appropriate physical format?
- 	Do the dates fit?
- 	Is the record AACR2?
- 	How authoritative is the record?

**Notes:**
References
The trainer may want to review the following sources:
CONSER Editing Guide, Field 042
CONSER Cataloging Manual, Modules 22 and 31

Questions for the Session: The objectives of this session are to help the participants recognize the distinctive elements of serial cataloging records, define the “most appropriate” serial copy, and select appropriate serial copy based on information from the piece(s) in hand.  To that end the material in the session is focused on answering these questions: 
- Does the record describe this publication, in general? How does the format match; for example, if the publication is a CD-ROM, is the record also for a CD-ROM? Does the issue in hand fit with the dates in the record?
- Can the record be interpreted & edited by anyone familiar with the current AACR2 rules? Or, is knowledge of earlier rules needed?
- What assumptions can the cataloger make, based on the quality of the record?

[Trainers Note: Records in any utility or catalog will reflect several generations of cataloging. For that reason, many of the AACR2 records on these slides reflect non-CONSER standard record cataloging practices.]

## Is the Publication the Same?

- What to look for:
- _Description_      	           _MARC Tag_
- ISSN                       	022
- Title and statement
-    of responsibility        	245 $a, $n, $p, and $c
- Publisher	            	260 $b
- Dates of publication     	362 and 008 fixed field dates
- Issuing body note
-    and heading        	550, 710
- Subject headings        	6xx
- Links (earlier/later)  	780/785

- Session 5

**Notes:**
Evaluating Serial Copy
[Trainers: please note that the records used for examples in this session may not conform to current practices in coding, tagging, formatting notes, etc.  The emphasis in this session is on selecting the best or most appropriate copy available, not on how it should or could be edited.  Session 6 will cover the editing of serial copy.]
The first question to ask is, Does this record describe the same publication as the one in hand? 	 	 	
 - What you need to know:
      - Many serials have the same title.
      - What may at first seem to be the appropriate record may not be
- What to look for in the record: 
	      - Does the ISSN on the issue match the record?
	      - How well do the descriptive elements match--the title proper ($a, $n, $p), edition, and publisher? [NOTE: 245 $c is not required for CONSER standard records, but will still be found in other AACR2 records]
	      - Does the date of coverage on the issue in hand match the range given in the 362 field (and 008 Date elements)?
	      - Is the publication in hand issued by the same body as that represented in the record?

## Example

**Cover:**
**CRITIQUE**
**studies in**
**contemporary**
**fiction**
**Volume 40, No. 3                          Spring 1999**
**Verso of cover:**
**CRITIQUE: Studies in Contemporary Fiction (ISSN 0011-1619) is published quarterly by Heldref Publications, 1319 Eighteenth Street, N.W. Washington, D.C. 20036-1802** ...

- Session 5

**Notes:**

Critique is a fairly common title. What other clues could the cataloger use to match this issue to records in the database? 
Note that there is an ISSN and that it is published in Washington.  Note also that what we are looking at is volume 40, published 1999. 
Setup: A search of the utility retrieves three records. The question is, which (if any) matches this issue?

## Record 1

- Type  a     ELvl         Srce  c      GPub       Ctrl           Lang  eng
- BLvl   s     Form        Conf  0      Freq  b    MRec        Ctry   nyu
- S/L     0    Orig          EntW         Regl   r    Alph  a
- Desc  a    SrTp  p     Cont          DtSt   d    **Dates  1946,1947**
- 010  --   $a  53023838 //r83
**022  0-  $a 0748-7452 $1**
- 035  --  $a (OCoLC)8541749
- 040  --  $a DLC $c DNGA $d InU $d DLC $d NSDP $d m/c
- 042  --  $a lc $a nsdp
- 050  00 $a N1 $b .C935
- 082  --  $a 709/.04 $2 19
- 130  0-  $a Critique (New York, N.Y.)
- 210  0-  $a Critique $b (New York, N.Y.)
- 222  00 $a Critique $b (New York, N.Y.)
**245  10 $a Critique.**

- Session 5

**Notes:**
This is the first record that has been found.  What do we see from this screen?
  - The title is the same.
  - It is published in New York.
  - It was only published from 1946-1947.
  - The ISSN doesn’t match.

CONSER standard record notes: The distinguishing uniform title (130 field) is not required for a CSR record (except in the case of monographic series and generic titles). However, students will find such uniform titles in existing AACR2 records and in some CSR records.

## Record 1 (continued)

**260 00   $a New York : $b [s.n.], $c 1946-1947.**
- 300  --   $a 1 v. : $b ill. ; $c 24 cm.
- 310  --   $a Bimonthly, $b Jan.-Feb. 1947
- 321  --   $a Monthly, $b Oct.-Nov. 1946
**362 0-   $a Vol. 1, no. 1 (Oct. 1946)-v. 1, no. 3 ****             (Jan./Feb. 1947).**
- 500  --  $a A review of contemporary art.
- 500  --  $a Title from cover.
- 500  --  $a Editor: Oct. 1946-  D. Loshak and others**.**
**650  -0  $a Art $v Periodicals.**
**650  -0  $a Art, Modern $y 20th century $v Periodicals.**
- 700 1-  $a Loshak, David.

- Session 5

**Notes:**

Points to mention from this screen:

The imprint (260) information does not match.
The dates (362 and fixed field Dates) are clearly outside the range of the piece in hand.
There is no issuing body given in a note or in an added entry.
The subjects (65X) do not match.

## Record 2

- Type  a     ELvl        Srce  c      GPub       Ctrl             Lang  eng
- BLvl   s     Form       Conf  0      Freq  f     MRec          Ctry  stk
- S/L    0     Orig         EntW         Regl  r     Alph
- Desc         SrTp  p    Cont  b**     **DtSt   c    **Dates 1973,9999**
- 010  --  $a 740642391 //r82
**022  --  $a 0301-7605 $2 z**
- 035  --  $a (OCoLC)1792678
- 040  --  $a DLC $c DLC $d OCoLC $d NST $d AIP $d NST $d MH
- 042  --  $a lc
- 043  --  $a ee----- $a e-ur---
- 050 00  $a DK246 $b .C73
- 082  --  $a 320.9/47/084
- 210  0-  $a Critique $b (Glasg.)
- 222  -0  $a Critique $b (Glasgow)
**245 00  $a Critique.**

- Session 5

**Notes:**
This is the second record found. What matches and what doesn’t?

The ISSN (022) does not match.
The title (245) does match.

## Record 2 (continued)

**260  --   $a [Glasgow]**
- 265  --   $a 31 Cleveden Road, G12 OPH
- 300  --   $a v. $c 21 cm.
- 350  --   $a $3.00
**362 0-  $a v. 1- spring 1973-**
- 500  --  $a "A new journal of Soviet studies and Socialist theory."
**651  -0  $a Soviet Union $x Politics and government $v Periodicals.**
**651  -0  $a Europe, Eastern $x Politics and government ****             $v Periodicals.**
**650 -0  $a Socialism $v Periodicals.**

- Session 5

**Notes:**

Points to mention: 

The imprint (260) information does not match.
The dates (362 and fixed field Dates) could include the piece in hand.
There is no issuing body (550 or 710) mentioned on this record.
The subjects (65X) do not match.

Trainers Notes: 
265 & 350 (obsolete): MARC21 change: These would be coded in 037 field, subfield $b. (No need to mention these, unless asked)

## Record 3

- Type  a     ELvl          Srce  d     GPub       Ctrl            Lang  eng
- BLvl  s     Form         Conf  0      Freq  q     MRec        Ctry  dcu
- S/L    0     Orig           EntW        Regl   r    Alph  a
- Desc  a    SrTp  p      Cont**         **DtSt   c    Dates 1956,9999
- 010  --  $a 64032236 //r922
**022  0-  $a 0011-1619 $1**
- 032  --  $a 732090 $b USPS
- 035  --  $a (OCoLC)1565475
- 040  --  $a MnMULS $c MnMULS ...
- 042  --  $a lc $a nsdp
- 050  00 $a PN3503 $b .C7
- 082  2-  $a 801
- 130  0-  $a Critique (Bolingbroke Society)

- Session 5

**Notes:**
In record 3 what matches? 

The ISSN (022) matches.

## Record 3 (continued)

- 210  0-  $a Critique - Bolingbroke Soc.
- 222  -0  $a Critique - Bolingbroke Society
**245 10  $a Critique.**
**260  --  $a [Minneapolis, Minn. : $b Bolingbroke Society,**
- 265  --  $a Heldref Publications, 4000 Albermarle St., N.W.,
- 	    Washington, DC 20016
- 300  --  $a v. ; $c 22-24 cm.
- 310  --  $a Quarterly, $b fall 1982-
- 321  --  $a Three times a year, $b winter 1956-spring 1982
**362 1-  $a Began with v. 1, no. 1 (winter 1956).**

- Session 5

**Notes:**
Points to mention:

The title (245) matches.
The imprint (260) information does not match, but the 500 note (on the next slide) makes it clear that the publication information has changed and the new information does match.
The dates (362 and fixed field Dates) could include the piece in hand.
A society is associated with this publication (see also 710 on next slide).

Trainers note (information):
265: This is an obsolete field; would now be coded as 037 $b (no need to mention, unless asked)

## Record 3 (continued)

- 500   --  $a Some vols. have also special titles**.**
**500   --  $a Published: Atlanta, Ga., <1975>-spring 1982;**
**	****      ****Washington, D.C. : Heldref Publications, fall 1982-**
- 500   --  $a Description based on: Vol. 1, no. 2 (summer 1957);
- 	      title from cover.
- 515   --  $a Lacks date designation, <V. 3, no. 16>-v. 23, no. 1.
**650  -0  $a Fiction $y 20th century $x History and criticism**
** ****	**** ****$v Periodicals.**
- 710  2-  $a Bolingbroke Society.
- 780  00  $t Faulkner studies $w (OCoLC)1568961

- Session 5

**Notes:**

Points to mention:
The 500 note mentions Heldref.
The subject (65X) does match the scope of the serial being searched.
Note that as a serial changes over time, some information (e.g., Bolingbroke Society) that appears on early issues may no longer appear on later issues.

## Is the Record for the Same Physical Format?

- What to look for:
- _Description_      	            	_MARC Tag_
- Fixed fields form coding     		008, 006, and 007
- General Material Designation
- 	 (GMD)	       		245 $h
- Physical description	       		300
- Other physical format note    	530
- Reproduction note	                  	533
- Electronic access	                  	856

- Session 5

**Notes:**
Is the record for the same physical format?
- What you need to know:
- Many serials are issued in multiple formats: print, electronic (CD, online), microform (microfilm, microfiche)
- Often they have the same title
- You will often find many records for the microform version (use the search mechanism in your utility to eliminate these if you are hunting only for the print title)
- Online versions may have their own record or they may may be noted on the print record (if you are cataloging the print title, you can use this record).

- What to look for in the record: (discuss list above)

## Example

**Cover:**
**VANITY FAIR**
**                                                  ****March 1999**
**Table of contents p. 24:**
**VANITY FAIR**
**March 1999  No 463**
**Masthead page: **
**    ****Vanity Fair is published by The Condé Nast **
**        ****Publications, Inc. Condé Nast Building, 350**
**        ****Madison Avenue, New York, New York 10017**

- Session 5

**Notes:**

In this case, we are looking for the appropriate record for Vanity Fair.  We have the serial in print.

## Record 1

- Type  a     ELvl  I       Srce  d      GPub       Ctrl           Lang  eng
- BLvl   s     **Form  a**    Conf  0      Freq  m    MRec        Ctry  nyu
- S/L    0     Orig           EntW         Regl   r     Alph  a
- Desc  a     SrTp   p    Cont          DtSt   c     Dates 1914,9999** **
- 010  --  $a 16012043//r912 $z sn83003978 $z sn82003420
- 040  --  $a BHP $c BHP**  **
**007       $a h $b b $d b $e d  **
- 022  0-  $a 0733-8899  130  0-  $a Vanity fair (New York, N.Y.)
- 222  -0  $a Vanity fair $b (New York, N.Y.)
- 245  10 $a Vanity fair **$h [microform].**
- 260  --  $a [New York : $b Vanity Fair Pub. Co., $c 1913-
- 300  --  $a v. : $b ill. ; $c 33-36 cm.
- 310  --  $a Monthly
- 362  0-   $a [Vol. 1, no. 5 (Jan. 1914)]-

- Session 5

**Notes:**
Points to mention:

The fixed field Form is coded for a microfilm version (code a).
The 007 field makes it clear that this record is for a microfilm version.
The GMD in the 245 field also makes it clear that this is for a microfilm version.

If this were a CONSER standard record:
Form “a” still required
130 not required
260 $c would not be required for CSR 
300 would not be required for CSR

## Record 1 (continued)

- 500  --  $a Imprint varies: New York, NY : Condé Nast Publications,
- 515  --  $a Issues for Jan. 1914-Feb. 1936 called also v. 1, no. 5-v. 45,
-                  no. 6.**  **
**533  --  $a Microfilm. $b Foster City, CA : $c Information Access Co., ****             $e cartridges : negative ; 16 mm. $f (Magazine collection)  **
- 580  --  $a Absorbed by: Vogue, Mar. 1936; resumed publication
-                  Mar. 1983 with v. 46, no. 1.
- 580  --  $a Issued also in an Italian ed. (with different textual content)
-              under title: Vanity fair Italia, June 1990-  710  2-  $a Information Access Company.
- 775  1-  $t Vanity fair Italia $w (DLC)   91648557 $w (OCoLC)23436101
- 780  00 $t Dress & vanity fair $w (OCoLC)8337438 $w (DLC)sf 83000003
- 785  14  $t Vogue $x 0042-8000 $g Mar. 1936-Feb. 1983               $w (DLC)   08036997 $w (OCoLC)1769261
- 830  -0  $a Magazine collection.

- Session 5

**Notes:**
Points to mention:

The 533 notes also makes it clear that this is a reproduction microform record.

For a CONSER standard record:
362 1_ Began with vol. 1, no. 5 (Jan. 1914).
775 08 $i Italian ed.: $t Vanity fair italia
785 04 [Current CONSER Practice is to prefer to code the first indicator as “0” in most cases]

## Record 2

- Type  a     ELvl        Srce  d     GPub       Ctrl           Lang  eng
- BLvl   s**     ****Form****      **Conf  0     Freq   m   MRec        Ctry  nyu
- S/L     0    Orig         EntW        Regl   r     Alph  a
- Desc  a    SrTp  p    Cont**         DtSt   c     ****Dates 1914,9999 **
- 010  --  $a 16012043 //r912 $z sn 83003978 $z sn 82003420
- 022 0-  $a 0733-8899 $1
- 032  --  $a 697930 $b USPS
- 035  --  $a (OCoLC)8356733
- 040  --  $a ViU $c ViU ...
- 042  --  $a nsdp $a lc
- 050 00  $a AP2 $b .V3130 0-  $a Vanity fair (New York, N.Y.)
- 210 0-  $a Vanity fair $b (N. Y. N. Y.)
- 222 -0  $a Vanity fair $b (New York, N.Y.)
**245 10 $a Vanity fair.**

- Session 5

**Notes:**
This is the record for the print version.  Note the following:
  Form of item in fixed field is blank
  There is no GMD in the 245

For a CONSER standard record:
FF: Conf, Freq, Regl are not required
130 0: uniform title not required

## Record 2 (continued)

- 260  --   $a [New York : $b Vanity Fair Pub. Co.,** ****$c 1913-**
- 300  --   $a v. : $b ill. ; $c 33-36 cm.
- 310  --   $a Monthly
**362  0-  $a [Vol. 1, no. 5 (Jan. 1914)]- **
- 500  --  $a Imprint varies: N.Y., N.Y. : Condé Nast Publications
- 515  --  $a Issues for Jan. 1914-Feb. 1936 called also v. 1, no. 5-v. 45,              no. 6.
- 515  --  $a Issues for Mar. 1983-July 1995 called v. 46, no. 1-v. 58,              no. 7; for Aug. 1995-   called no. 420-

- Session 5

**Notes:**
Further indications:
  300 field has v.

This is the appropriate record.

For a CONSER standard record:
260 The open brackets would be matched by a closed brackets [New ... 1913]- $c not required
300 not required
362 could be stated as: 362 1- $a Began with vol. 1, no. 5 (Jan. 1914).

## Record 2 (continued)

- 580  --  $a Absorbed by: Vogue, Mar. 1936; resumed publication               Mar. 1983 with v. 46, no. 1.
- 580  --  $a Issued also in an Italian ed. (with different textual               content) under title: Vanity fair Italia, June 1990-
- 775 1-  $t Vanity fair Italia $w (DLC)   91648557              $w (OCoLC)23436101
- 780 00 $t Dress & vanity fair $w (OCoLC)8337438             $w (DLC)sf 83000003
- 785 14 $t Vogue $x 0042-8000 $g Mar. 1936-Feb. 1983             $w (DLC)   08036997 $w (OCoLC)1769261

- Session 5

**Notes:**
For a CONSER standard record:
775: now would prefer 775 0 even if have 580
785: now would prefer 785 04 even if have 580

## Do the Dates Fit?

**What to look for:**
_**Description**_**      ****	****                      **_**MARC Tag**_**	**
**Dates of coverage****	****                     Fixed field dates (008)**
**Publication dates****	****                     260 $c****	**
**Designation(s)****	****                     362****	**
**"Description based on" note****	****500****	**
**Other notes****	****                                5XX****	**

- Session 5

**Notes:**
Does the date of the issue(s) in hand fit within the scope of the record?
- What you need to know:
- Because serials are issued over time they can change their titles and sometimes change back to an original title
 - Just because the title and the publisher are the same does not necessarily mean that the record is appropriate.

- What to look for in the record: 	
- First, look at the fixed field (Dates) and 362 field. In AACR2 records, publication dates may also be found in the 260 subfield $c. (Note that 260 subfield $c is not required in the CONSER standard record guidelines.)
- However, because the description may not be based on the first issue, also look at notes in the record, especially the Description based on note. 

## Issue in Hand for March 1999:

- Type  a    ELvl         Srce   d     GPub      Ctrl            Lang  eng
- BLvl  s     Form        Conf   0     Freq  m   MRec        Ctry  nyu
- S/L    0     Orig          EntW        Regl  r     Alph  a
- Desc  a    SrTp  p     Cont         DtSt   c    Dates 1914,9999
- 010  --  $a 16012043 //r912 $z sn 83003978 $z sn 82003420
- 022  0- $a 0733-8899 $1
- 032  --  $a 697930 $b USPS
- 035  --  $a (OCoLC)8356733
- 040  --  $a ViU $c ViU ...
- 042  --  $a nsdp $a lc
- 050 00  $a AP2 $b .V3
- 130  0-  $a Vanity fair (New York, N.Y.)
- 210  0-  $a Vanity fair $b (N. Y. N. Y.)
- 222  -0  $a Vanity fair $b (New York, N.Y.)
- 245 10  $a Vanity fair.

- Session 5

**Notes:**
Example: issue in hand is for March 1999. Note that the fixed field dates are open (9999 in last position).  

For a CONSER standard record:
FF elements Conf, Freq, and Regl could be fill characters
130 not required

## Example (continued)

**260  --  $a [New York : $b Vanity Fair Pub. Co., $c 1913-**
- 300  --   $a v. : $b ill. ; $c 33-36 cm.
- 310  --   $a Monthly
**362  0-  $a [Vol. 1, no. 5 (Jan. 1914])-**
- 500  --  $a Imprint varies: N.Y., N.Y. : Condé Nast Publications
- 515  --  $a Issues for Jan. 1914-Feb. 1936 called also v. 1, no. 5-             v. 45, no. 6.
- 515  --  $a Issues for Mar. 1983-July 1995 called v. 46, no. 1-v. 58,              no. 7; for Aug. 1995-   called no. 420-

- Session 5

**Notes:**
If this were a CONSER standard record:
260 $c not required
300 not required
362 1 could be phrased: Began with vol. 1, no. 5 (Jan. 1914).

## Example (continued)

**580  --  $a Absorbed by: Vogue, Mar. 1936; ****            resumed publication Mar. 1983 with v. 46, no. 1.**
- 580  --  $a Issued also in an Italian ed. (with different textual             content) under title: Vanity fair Italia, June 1990-
- 775 1-  $t Vanity fair Italia $w (DLC)   91648557             $w (OCoLC)23436101
- 780 00  $t Dress & vanity fair $w (OCoLC)8337438              $w (DLC)sf 83000003
- 785 14  $t Vogue $x 0042-8000 $g Mar. 1936-Feb. 1983              $w (DLC)   08036997 $w (OCoLC)1769261

- Session 5

**Notes:**
This screen shows that the title was absorbed by Vogue for a certain period, which is explained by the 580 and 785 fields.  However, the title resumed and thus, this is still an active record. The reason why there is no new record is because the absorption was temporary and the resumed serial continued the numbering.

If this were a CONSER standard record:
775 would be coded 775 08 $i Issued... $t Vanity fair Italia
785 04 [even with 580]

## Is the Record AACR2?

**What to look for:**
_**Description**_**      ****	****            **_**MARC Tag**_**	**
**Fixed field: descriptive****	****008, Desc  a (AACR2)**
**cataloging code****	**
**(ISBD punctuation)****	**
**	**

- Session 5

**Notes:**
Is the record AACR2?
- What you need to know:
 	- Many records you will find were created prior to AACR2.
	- In most cases, these are perfectly good records and need not be changed to AACR2.  In some cases, however, they may need to be changed.  (This will be discussed in the next session).

- What to look for in the record:
 	- In the Fixed Field, the code “a” in the “Description” element shows that the record is AACR2
	- ISBD punctuation is also indicative of AACR2 records

## Microform Record 1: (pre-AACR2)

- Type  a     Elvl   I      Srce   d    Gpub       Ctrl            Lang  eng
- BLvl   s     Form  a    Conf   0    Freq  m   Mrec           Ctry  nyu
**S/L     1****    **Orig          EntW        Regl   r    Alph
**Desc ****       **SrTp  p     Cont         DtSt   c    Dates 1876,9999** **
- 245 00  $a Library journal.
- 247 10  $a American library journal $f v. 1**  **
**260  --  $a New York,  [etc.] $b R.R. Bowker [etc.]**
**300  --  $a v. $b illus., maps, ports. $c 24-27 cm.  **
- 310  --  $a Semimonthly (monthly July and August), $b Jan. 1, 1920-
- 321  --  $a Monthly, $b Sept. 1876-Dec. 1919**  **
**362  0-  $a v. 1-   Sept. 1876-  **
- 533  --  $a Microfilm. $b Ann Arbor, Mich., $c Xerox University              Microfilms, $d 1974- $e reels. 16 mm.**  **

- Session 5

**Notes:**
Example: two microfilm records for the same title.
Questions: Is this a serial? Is it AACR2? Is it Successive Entry?
First record is a pre-AACR2 record (partial record).  There are three things that point to this:
     Desc. Is blank rather than a
     S/L  is 1 rather than 0 (1= latest entry)
     The 247 field contains the earlier title.  Latest entry will be discussed later in this session.   

## Microform Record 2: (AACR2)

- Type   a     Elvl     I      Srce   d    GPub         Ctrl            Lang  eng
- BLvl   s      Form   a    Conf   0     Freq  u      Mrec         Ctry   nyu
- S/L     0      Orig          EntW        Regl  u       Alph
**Desc  a****      **SrTp   p    Cont         DtSt   c      Dates 1877,9999
- 245 00  $a Library journal $h [microform] : $b LJ.
- 246 10  $a  LJ** **
**260  --  $a New York : $b F. Leypoldt, $c 1877-  **
**300  --  $a  v. : $b ill. ; $c 25 cm.  **
- 310  --  $a Semimonthly (monthly, July-Aug.), $b Jan. 1, 1920-
- 321  --  $a Monthly, $b Sept. 1877-Dec. 1919
**362 0-  $a Vol. 2, no. 1 (Sept. 1877)-**
- 533  --  $a Microfilm. $b Ann Arbor, Mich. : $c University Microfilms.            $e microfilm reels ; 35 mm.**  **
**780 00  $t American library journal $w (DLC)sn 89029466 ****             $w (OCoLC)9552925  **

- Session 5

**Notes:**
Questions: Is this a serial? Is it AACR2? Is it Successive Entry?

Second record is an AACR2 record (partially displayed).  Note that in this record the Desc. is “a.”  Also, S/L =0 for successive entry and the earlier title has been given in field 780 as a link to the other record.  

A CONSER standard record might have:
Fill characters for FF elements: Conf, Freq, and Regl
245 00 $a Library journal $h [microform]. (other title information not required)
246 13 coding for other acronym that would traditionally be coded in 245 field
300 not required
362 1- Began with vol. 2, no. 1(Sept. 1877).

## How Authoritative is the Record?

** **CONSER authentication codes (042 field):
- Specific agencies:
- 	**lc****	****Library of Congress**
**             ****lcac****	****LC Annotated Children’s Cataloging Program**
**	****nlc****	****Library and Archives of Canada (formerly**
**	****	****National Library of Canada)****	**
**	****nsdp****	****National Serials Data Program****	**
**	****isds/c****	****ISSN Canada****	**
- Name heading status:
- 	**lcd****	****Descriptive elements and name**
**                             ****headings verified by a CONSER member**
**	**
**	****msc****	****Descriptive elements verified,**
**                             ****but one or more headings not in the**
**                             ****LC Name Authority File**

- Session 5

**Notes:**
How authoritative is the record?
What you need to know:
- The CONSER program has created or authenticated many serial records. LC serial records are all CONSER records.
- The 042 field of a serial record identifies a CONSER-authenticated record. The specific code indicates the level of authentication; it may also show the authenticating agency. This slide and the next show some of the most common codes found in CONSER records.
- Headings in CONSER standard records and (for records created before June 2007) CONSER Full records are all included in the Name Authority File; and descriptive and subject elements have been verified as of the date given in field 936 or 500 “Latest issue consulted” note. 
- However, not all CONSER records have headings fully-backed by authority records. CONSER records coded with 042 msc may contain headings NOT backed by records in the Name Authority File.
- Also: Just because a record is CONSER authenticated does not mean that the record might not need some editing; later changes may have occurred to the serial.

[Trainer’s Note: The PCC Working Group on Authentication Codes and Encoding Levels recommended in fall 2006 that 042 codes “lc” and “lcd” be replaced by “pcc.” This change has not yet been implemented.]

## How Authoritative is the Record?

** **CONSER authentication codes (042 field):
- Other:
-           lccopycat     Library of Congress copy cataloging
- 	premarc      Library of Congress recon record
- 	x ...	  Codes that begin with an "x”
-                         mean the title is not considered
-                         to be a serial or the institution has not
-                         treated it as a serial

- Session 5

**Notes:**
You may find a code, such as “xlc” on a record for a monographic series or a conference publication.  In this case, the code means that LC does not treat this title as a serial.  It does not mean that it isn’t a serial and that another CONSER cataloger might want to create a serial record for it.

## How Authoritative is the Record?

**What to look for:**
**  ****LCCN (010 field):**
**Unprefixed****	****LC (or CONSER after 2000)**
**	****                     ****010 --  $a 2006223520**** **
**sn- prefix ****	****NSDP or other CONSER member**
**                           ****(prior to 2000) **
**	****                     ****010 --  $a sn82003420****	**
**c--****	****National Library of Canada**
**	****                    ****010 --  $a ce95700239****	**

- Session 5

**Notes:**
How authoritative is the record?
In addition to an 042 authentication code, each CONSER record will have a Library of Congress Control Number (LCCN) in an 010 field. This slide shows some aspects of coding the LCCN.

## What Else?

**What to look for:**
**    **_**Description**_**	****                 **_**MARC Tag**_**	**
**    ****Call numbers****	****                 050, 082, 090, etc.****	**
**    ****Subject headings****	****      6XX****	**
**    ****Earlier and/or later titles    780 and/or 785****	**
**    ****Related titles****	****                 Other 76X-78X linking**
**                                                  ****fields**
**            **

- Session 5

**Notes:**
What else should the cataloger consider?
 - What you need to know:
	-- Not all serial or CONSER records will contain a call number and subject headings.  Many CONSER records are those created by the ISSN center.  You may need to add subject elements, as appropriate.
	-- Serial records often contain links to earlier or later titles and your span of issues may include one of these titles.
	-- Serial records also often have links to other related records, such as supplements, translations, language editions, and other physical formats.  Do you also have one of these titles in your collection?  Would you need to edit these records as well?
- What to look for in the record: In considering whether a record can be used as-is or whether it will need enhancement, check for subject analysis (call numbers, subject headings) and relationships (earlier, later, and related titles)

## Example

- Type  a    ELvl   8    Srce   d      GPub        Ctrl          Lang  eng
- BLvl   s    Form        Conf   ■      Freq  b     MRec      Ctry   nju
- S/L     0    Orig         EntW          Regl  r      Alph
- Desc  a    SrTp   p   Cont           DtSt   c     Dates  1999,9999
- 010  --  $a sn98001720**  **
**040  --  $a NSD $c NSD  **
- 012  --  $l 1
- 022  0-  $a 1520-9202
- 037  --   $b IEEE Service Center, 445 Hoes Lane, P.O. Box 1331,               Piscataway, NJ 08855-1331
- 042  --   $a msc
- 245  00  $a IT professional magazine.**  **

- Session 5

**Notes:**
Example: National Serials Data Program (NSDP) prepublication record.  What codes do you notice, in this record?

The Fixed Field Elvl code is ‘8’ for a pre-publication record and that the 040 has the code “NSD” for NSDP. 
   Also: As of Dec. 2007, NSDP pre-publication records still reflect Freq/Regl codes.
   Examples: OCLC# 180765890, 182762218
Those familiar with monograph cataloging could compare NSDP pre-publication records with “Cataloging in Publication” records for books.
042: Code msc is used by NSDP in all prepub records because headings are not checked in these records.

Trainer’s note: NSDP is the center that assigns ISSNs for serials and other continuing resources published in the U.S.

## Example (continued)

- 260  --  $a Piscataway, NJ : $b Institute of Electrical and             Electronics Engineers, Inc.
- 263  --  $a 9901
- 310  --  $a Bimonthly
- 710  2-  $a Institute of Electrical and Electronics Engineers.**  **
**936  --  $a PREPUB: publication expected: Jan. 1999****  **

- Session 5

**Notes:**
The note in field 936 (CONSER note field) explains that this is a record created prior to publication for the purposes of assigning the ISSN.  Field 263 contains the expected date of publication. 

Note: This pre-publication record is an example of a CONSER record that is NOT a CONSER standard record. (It is not a CONSER Standard Record because the access points are not necessarily backed by authority records.) However, it does follow the CSR coding for the fixed field.

## Pre-AACR2 Caveats

**Truncated titles:**
- On piece:
- Annual report.
- Quarterly statistics of the Finance Department.
**Transcription:****	**
- Report.
- Statistics.
**Initialisms:**
- 245  00  $a GQ, Gentleman’s quarterly.

- Session 5

**Notes:**
 Pre-AACR2 and Latest Entry Records
- If the copy you find is coded as pre-AACR2, note that the rules for choice of entry, descriptive cataloging (including title transcription), punctuation, capitalization and bracketing were quite different.
- Some typical differences:
Titles were often truncated to omit frequency statements and corporate body names when the same body was also the main entry.  For example,
On piece:				Transcription:
Annual  report			Report.
Quarterly statistics of the Finance Dept.		Statistics.
	Note that this affects search strategies in both the local OPAC and in a utility such as OCLC.
After 1975, if a piece contained both an initialism and a full form of the title, both were included in the title proper.  The initialism appeared first separated from the full title by a comma.  For example,
		245 00 $a GQ, Gentleman’s quarterly.
   [Trainer’s note: For more information, see: CONSER Cataloging Manual 22.4.e]

## More Pre-AACR2 Caveats

**Use of the 247 for slight title variations:**
- 245  00  $a Bulletin - Council on Library Resources.
-   01  $a Bulletin of the Council on Library Resources
- 500   --   $a Title varies slightly.

- Session 5

**Notes:**
Rarely, some AACR successive entry records may contain a 247 field (former title or title variations) for slight variations in the title proper.  For example,
	245 00 $a Bulletin – Council on Library  Resources.
	247 01 $a Bulletin of the Council on Library Resources
	500 --  $a Title varies slightly.

- In the history of online serials cataloging there are two main sets of rules that have been employed to describe and maintain the bibliographic histories of serial titles.  They are: latest entry cataloging (coded in fixed field 008 S/L as “l”) and successive entry cataloging (coded in fixed field 008 S/L as “0”) 
- There are MARC records in most utilities and systems created according to both of these conventions.

## Latest Entry Records

- Description is based on latest issue
- Earlier title changes are included in 247 fields
- Earlier issuing bodies in 550 note
- New records created for mergers and splits

- Session 5

**Notes:**
Latest entry records:
Latest entry records describe the bibliographic history of a serial in fewer records since the occasions when a new record was called for were far more limited.
When a title changed, the record was revised so that entry was under the latest title with earlier titles accounted for in 247 fields.
Records for serials entered under corporate bodies likewise were revised to reflect the latest corporate body when the body changed.
A new record was created to handle title mergers and splits.
The next slide is an example of a latest entry record (some tags omitted).

## Latest Entry Record

- Type a    Elvl 	    Srce   d	GPub       Ctrl 	   Lang eng
- Blvl   s	  Form      Conf   0	Freq  m    MRec   Ctry nyu
**S/L   1****	****  **Orig        EntW 	Regl  n     Alph
- Desc 	  SrTp p    Cont 	             DtSt  d      Dates 1926,1992
- 010	--  $a 29015619//r643
- 022	--  $a 0004-4059**	**
**245****	****00  $a Arts magazine.****	**
**247****	****10  $a Art digest $f Nov. 1926-July 1954****	**
**247****	****10  $a Arts digest $f Aug. 1954-Sept. 1955****	**
**247****	****10  $a Arts $f Oct. 1955-May/June 1961****	**
- 260	--   $a [New York, etc. $b Art Digest Inc.]
- 362	0-  $a v. 1-66, no. 7; Nov. 1926-Mar 1992.

- Session 5

**Notes:**

If you use pre-AACR2 copy, consult your local standards for editing copy.

[At this point, depending on audience interest, the instructor may wish to also show optional slides 54-65 : 
Related to OCLC: parallel language record; Institutional Record
Related to E-Serials]

## Summary

- When selecting copy, look for:
- Physical format
- AACR2 descriptive conventions
- Successive entry cataloging
- In comparing records, look for:
- ISSN
- Title proper and dates
- Publication information
- CONSER-authenticated copy

- Session 5

**Notes:**
SummarySelect serial copy based on:
	- physical format
	- AACR2 descriptive conventions, 
	- successive entry cataloging, including linking entries for earlier/later titles

	- ISSN
	- title proper & numeric and/or chronological designations
	- publication information, as well as statement of responsibility and/or issuing body notes
	- publication dates

CONSER authenticated copy is often the best choice.
Be aware of the major pre-AACR2 serials cataloging conventions and your local  policies for adapting/editing records created using them.
[For those cataloging e-serials: Be aware of the various ways of handling electronic journals well as your local policies]

## Session 5 Exercises

- Session 5

**Notes:**
Instructions for Exercises
Compare the bibliographic information about the issue in hand given in the following pages with the copy provided.  The copy may not include all MARC tags.  
Trainers: please note that those parts of the record corresponding to the criteria for evaluating copy are indicated in bold face in the copy.
Trainers: examples 1-3 are relatively easy.  Numbers 4-7 are more complicated.

## Answers: Example 1

- Type  a     ELvl       Srce  d     GPub       Ctrl        Lang  eng
- BLvl   s     Form      Conf  0     Freq  q     MRec    Ctry  ncu
- S/L     0    Orig        EntW        Regl  x     Alph  a
- Desc  a    SrTp  p   Cont         DtSt   c     Dates 1977,9999
- 010  --   $a 97645992 $z sn86014420
- 040  --   $a NSD $c NSD $d NST $d IXA $d DLC
- 012  --   $i 9710 $l 1 $z d
- 022  0-  $a 0888-6121  $2 1
- 042  --   $a nsdp $a lc
- 043  --   $a n-us-nc
- 050  00  $a GR110.N8 $b N49 $u <AFC>
- 082  1-  $a 390 $2 11
- 210  0-  $a Newsl. N.C. Folk. Soc.
- 222  -0  $a Newsletter of the North Carolina Folklore Society
- 245  00  $a Newsletter of the North Carolina Folklore Society.

- Session 5

**Notes:**
Circle one.  The copy fits:  Yes  No

It is a serial record.
It is AACR2.
It is successive entry.
The dates fit.
There is no ISSN on this piece.
The enumeration fits.
The 245 title proper matches the piece.
Note that this does NOT follow the CONSER standard record guidelines (because it was created in 1997). But you can still use it.

## Answers: Example 1 (Continued)

- 260  --  $a Boone, NC : $b North Carolina Folklore Society, $c 1977-
- 300  --  $a v. ; $c 28 cm.
- 310  --  $a 3 or 4 no. a year, $b 1986-
- 321  --  $a Irregular, $b 1977-1985
- 362  0- $a Vol. 1, no. 1 (5 Feb. 1977)-
- 500  --  $a Title from caption.
- 500  --  $a Latest issue consulted: Vol. 22, no. 3 (Sept. 2000).
- 515  --  $a Some issues do not have a numeric designation.
- 650  -0 $a Folklore $z North Carolina $v Periodicals.
- 610  20 $a North Carolina Folklore Society $v Periodicals.
- 651  -0 $a North Carolina $x Social life and customs $v Periodicals.  710  2- $a North Carolina Folklore Society.
- 850  --  $a DLC $a DeU $a MiDW $a TxU $a UU $a ViBlbV**  **

- Session 5

## Answers: Example 2

- Type  a     ELvl  I      Srce  d   GPub       Ctrl        Lang  eng
- BLvl  s      Form        Conf ■    Freq ■     MRec     Ctry   ilu
- S/L    0      Orig  ■     EntW      Regl ■     Alph  a
- Desc  a     SrTp  p    Cont       DtSt  c     Dates 19uu,9999
- 245 00  $a Conscious choice.
- 260  --  $a Chicago, IL : $b Conscious Choice
- 310  --  $a Bimonthly
- 500  --  $a "Resources for responsible decision making."
- 500  --  $a Description based on: Vol. 5, no. 6 (Nov./Dec. 1992);
- 	 title from cover.
- 500 --   $a Latest issue consulted: Vol. 5, no. 6 (Nov./Dec. 1992).
- 650  -0  $a Holistic medicine $v Periodicals.
- 650  -0  $a Alternative medicine $v Periodicals.
- 650  -0  $a Health $v Periodicals.
- 650  -0  $a Social ecology $v Periodicals.

- Session 5

**Notes:**
Circle One.  The copy fits:  Yes   No

It is a serial record.
It is AACR2.
It is successive entry.
The dates fit.
The enumeration in the 500 “Description based on” note fits.
The 245 title proper matches the piece.
Note: This follows the CONSER standard record guidelines.

## Answers: Example 3

- Type  a     ELvl       Srce  d      GPub         Ctrl          Lang  eng
- BLvl  s      Form      Conf  0      Freq  m      MRec        Ctry  ilu
- S/L    0     Orig        EntW         Regl   r       Alph  a
- Desc         SrTp  p  Cont          DtSt   c       Dates 1945,9999
- 010  --   $a 52042074
- 022  0-  $a 0012-9011 $2 1
- 040  --   $a MnMULS $c MnMULS $d CtY $d NSDP $d DLC $d NSDP
-  $d DLC $d OcoLC $d NST $d AIP $d NSDP $d AIP $d NST $d NSDP
-  $d NST $d NSDP $d OcoLC $d OCU-M
- 042  --   $a nsdp $a lc
- 043  --   $a n-us---
- 050  00  $aAP2 $b.E165
- 210  0-  $a Ebony
- 222  -0  $a Ebony
- 245  00  $a Ebony.

- Session 5

**Notes:**
Circle one.  The copy fits:  Yes   No

It is a serial record.
It is however pre-AACR2.
It is successive entry.
The dates fit.
The ISSN matches.
The 245 title proper matches the piece.
The enumeration fits even  though it is recorded here in a pre-AACR2 style.

## Answers: Example 3 (continued)

- 260  --   $a [Chicago, $b Johnson Pub. Co., etc.]
- 265  --   $a 820 South Michigan Ave., 60605
- 300  --   $b ill., ports. $c 35 cm.
- 350  --   $a $10.00 (U.S.) $a $11.00 (foreign)
- 362  0-  $a v. 1- Nov. 1945-
- 515  --   $a Some irregularities in numbering; some numbers in              vol. 29  incorrectly numbered vol. 30.
- 650  -0  $a African Americans $v Periodicals.

- Session 5

## Answers: Example 4

- Type  a     ELvl       Srce  d     GPub        Ctrl           Lang  eng
- BLvl  s      Form      Conf  0     Freq  q     MRec        Ctry  ce
- S/L    0     Orig        EntW        Regl  r      Alph
- Desc        SrTp  p   Cont          DtSt  c      Dates 1952,9999
- 010  --  $a sn 86012860
- 022  --  $a 0009-0875 $2 z
- 040  --  $a MnMULS $c MnMULS $d CU-UC $d RCS $ dAIP $d NST
- 042  --  $a nsdp
- 210  0-  $a Ceylon med. j.
- 222  -0  $a Ceylon medical journal
- 245  00 $a Ceylon medical journal.
- 260  --  $a Colombo, $b Ceylon Medical Association.
- 362  0-  $a new series, v. 1- May 1952-
- 650  -0  $a Medicine $v Periodicals.
- 710  20 $a Ceylon Medical Association.
- 780  02 $a British Medical Association. Ceylon Branch. $t Journal** **

- Session 5

**Notes:**
Circle one.  The copy fits:  Yes   No

It is a serial record.
It is a pre-AACR2 record.
It is successive entry.
The date fits.
The ISSN matches.
The enumeration fits but lacks the “new series” statement.
The 245 title proper matches the piece.

## Answers: Example 5, Record 1

- Type   a     ELvl          Srce   d     GPub       Ctrl             Lang  eng
- BLvl    s     Form   a    Conf  0      Freq   u    MRec         Ctry   miu
- S/L      0     Orig          EntW         Regl  u     Alph   a
- Desc   a     SrTp         Cont          DtSt   c     Dates  1950,9999
- 010  --   $a sf87090526
- 007       $a h $b d $c u $d a $e f $f b--- $g b $h a $i c $j a
- 022  --   $a 0161-7370
- 042  --   $a msc
- 050 00  $a Microfilm 06202 $u <MicRR>
- 130  0-  $a Popular science (New York, N.Y.)
- 222  -0  $a Popular science $b (New York)
- 245 10  $a Popular science $h [microform].
- 246 13  $a Popular science monthly
- 260  --  $a [New York, N.Y. : $b Popular Science Pub. Co., $c 1950-**  **

- Session 5

**Notes:**
A search produced two records.  Which is the better choice for the bibliographic data given?

Which record best fits the piece in hand?  Record 1   Record 2

Although the ISSN and title match both records, the first record is for a microform and the second is for the print version of the journal.

It is a serial record.
It is AACR2.
It is successive entry.
The dates match.
The ISSN matches.
The enumeration fits.
The 245 title proper matches the piece.

Note: This record not cataloged according to CONSER Record Standard guidelines

## Example 5, Record 1 (continued)

- 300  --  $a v. : $b ill. ; $c 24-29 cm.
- 310  --  $a Monthly
- 362  0-  $a [Vol. 157, no. 1] (July 1950)-
- 533  --  $a Microfilm. $b Ann Arbor, Mich. : $c University             Microfilms International. $e microfilm reels ; 35 mm.
- 650  -0  $a Science $v Periodicals.
- 650  -0  $a Technology $v Periodicals.
- 780  00  $t Popular science monthly (New York, N.Y. : 1900)              $w (DLC)sf 8790524 $w (OCoLC)7641313**  **

- Session 5

## Answers: Example 5, Record 2

- Type  a     ELvl          Srce   d     GPub         Ctrl             Lang  eng
- BLvl   s     Form         Conf   0     Freq   m     MRec         Ctry   nyu
- S/L     0    Orig           EntW         Regl   r       Alph   a
- Desc  a    SrTp   p     Cont          DtSt   c      Dates  1950,9999
- 010  --  $a 81640658 $z sc78000900 $z sn78004685
- 022 0-  $a 0161-7370 $1
- 042  --  $a lc $a nsdp
- 050 00  $a AP2 $b .P8
- 082  --  $a 505
- 130 0-  $a Popular science (New York, N.Y.)
- 210 0-  $a Pop. sci. $b (N.Y. N.Y.)
- 222 -0  $a Popular science $b (New York, N.Y.)
- 245 10  $a Popular science.

- Session 5

**Notes:**
Note: This record not cataloged according to CONSER Record Standard guidelines (because it was created in 1981).

## Example 5, Record 2 (continued)

- 246  13 $a Popular science monthly
- 260  --  $a [New York, N.Y. : $b Popular Science Pub. Co., $c 1950-
- 265  --  $a Popular Science, Box 2871, Boulder, CO 80322
- 300  --  $a v. : $b ill. ; $c 24-29 cm.
- 310  --  $a Monthly
- 362  0-  $a [Vol. 157, no. 1] (July 1950)-
- 500  --  $a Title from cover.
- 500  --  $a Publisher varies: Times Mirror Magazines, <Mar. 1986->
- 530  --  $a Available also in microform.
- 650  -0  $a Science $v Periodicals.
- 650  -0  $a Technology $v Periodicals.
- 650   2  $a Science $v periodicals.
- 650   2  $a Technology $v periodicals.
- 780  00  $t Popular science monthly (New York, N.Y. : 1900)
-               $w (DLC)   01008317 $w (OCoLC)4179801
- 936  --  $a Vol. 228, no. 3 (Mar. 1986) LIC

- Session 5

## Answers: Example 6, Record 1

- Type   a    ELvl         Srce   d     GPub         Ctrl           Lang   eng
- BLvl   s     Form       Conf   0     Freq   w     MRec         Ctry   pau
- S/L     0     Orig   e    EntW         Regl   r      Alph
- Desc   a    SrTp   n   Cont          DtSt   d      Dates  1821,1830
- 010   --  $a sn83-25932 $z sn84-26131
- 042   --  $a lcd $a msc
- 043   --  $a n-us-pa
- 090   --  $a AP2 $b .S2
- 130  0-  $a Saturday evening post (Philadelphia, Pa. : 1821)
- 245  14  $a The Saturday evening post.
- 246  13  $a Evening post
- 260   --  $a Philadelphia [Pa.] : $b Atkinson & Alexander, $c -1830.

- Session 5

**Notes:**
A search produced two records.  Which is the better choice for the bibliographic data given?

Which record best fits the piece in hand?  Record 1   Record 2

Although the title matches both records, the first record is an earlier title that ceased in 1830 while the second record is an open entry.

It is a serial record.
It is AACR2.
It is successive entry.
The dates match.
The ISSN matches.
The enumeration fits.
The 245 title proper matches the piece in hand.
Note: These records not cataloged according to CONSER standard record guidelines

## Example 6, Record 1 (continued)

- 300  --  $a v.
- 310  --  $a Weekly
- 362  1-  $a Began Aug. 4, 1821.
- 362  0-  $a -v. 9, whole no. 491 (Dec. 25, 1830).  500  --  $a Description based on: Vol. 1, no. 3 (Aug. 18, 1821).
- 500  --  $a Publishers: Atkinson & Alexander, Aug. 18, 1821-Feb. 23, 1828; Samuel Coate Atkinson, Mar. 1, 1828-1830.
- 525  --  $a Supplements accompany some issues and are called: Saturday evening post - Extra.
- 530  --  $a Available on microfilm from UMI, as part of the American Periodical series, 1800-1850.
- 651  -0  $a Philadelphia (Pa.) $v Newspapers.
- 700  1-  $a Atkinson, Samuel Coate.  752   --  $a United States $b Pennsylvania $c Philadelphia
- $d Philadelphia.
- 785  00  $t Atkinson's Saturday evening post (Philadelphia, Pa. : 1831)$w (DLC)sn 84026168 $w (OCoLC)7335088

- Session 5

## Answers: Example 6, Record 2

- Type   a    ELvl         Srce   d   GPub        Ctrl          Lang   eng
- BLvl   s     Form       Conf   0    Freq   m    MRec      Ctry     inu
- S/L     0     Orig         EntW       Regl    r     Alph     a
- Desc   a    SrTp   p   Cont        DtSt    c     Dates  1839,9999
- 010  --   $a 55019956//r84
- 022  0-  $a 0048-9239  $2 z
- 042  --   $a lc $a nsdp
- 050  00  $a AP2 $b .S2
- 082  0-  $a 051 $2 19
- 130  0-  $a Saturday evening post (Philadelphia, Pa. : 1839)
- 210  0-  $a Saturday evening post $b (1839)
- 222  -4  $a The Saturday evening post $b (1839)
- 245  14  $a The Saturday evening post.

- Session 5

## Example 6, Record 2 (continued)

- 246  10  $a United States Saturday post
- 260  --   $a Philadelphia : $b G. Graham, $c 1839-
- 265  --   $a Benjamin Franklin Literary & Medical Society, 1100
-               Waterway Blvd., P.O. Box 567, Indianapolis, IN 46202
- 300  --   $a v. : $b ill. ; $c 27-79 cm.  310  --   $a Bimonthly, $b <Nov./Dec. 1991->
- 321  --   $a Monthly (bimonthly Jan./Feb., May/June, July/Aug.),              $b <July/Aug. 1980->
- 321  --   $a Bimonthly, $b 1973**   ****[Note:  these are in the wrong order!]**
- 321  --   $a Quarterly, $b summer 1971-1972
- 321  --   $a Weekly, $b 1839-1969
- 362  0-  $a Vol. 18, no. 954 (Nov. 9, 1839)-  500  --   $a Published: Curtis Pub. Co., <1899->; Indianapolis, Ind. :               Saturday Evening Post Society, 1971-
- 500  --    $a Some numbers around 1842-1843 have title: United States                Saturday post.

- Session 5

## Example 6, Record 2 (continued)

- 500  --  $a Title from caption.
- 515  --  $a Vol. numbering omitted Nov. 3, 1855-<July 7, 1877>.
- 515  --  $a Vol. numbering changed from v. 77 to v. 170, no. 31 with             Jan. 29, 1898 issue.
- 515  --  $a Suspended publication Feb. 9, 1969-spring 1971.
- 515  --  $a Issues for summer and autumn 1971 unnumbered but
-              constitute v. 243, no. 1-2.
- 651  -0 $a Philadelphia (Pa.) $v Newspapers.
- 752  --  $a United States $b Pennsylvania $c Philadelphia
-             $d Philadelphia.
- 780 00  $t Atkinson's evening post and Philadelphia Saturday news              $w (OCoLC)10312674 $w (DLC)sn 84026167
- 780 05  $t Country gentleman $x 0147-4928 $w (DLC)   77649610              $w (OCoLC)3175159
- 936  --  $a v. 263, no. 7

- Session 5

## Answers: Example 7

- Type  a     ELvl       Srce  d      GPub       Ctrl           Lang  eng
- BLvl  s      Form      Conf  ■      Freq ■     MRec        Ctry  ilu
- S/L    0      Orig ■    EntW         Regl ■     Alph  a
- Desc  a     SrTp      Cont           DtSt  c     Dates 1996,9999
- 010  --   $a sn98002137
- 040  --   $a NSD $c NSD
- 022  0-  $a 1099-2413 $2 1
- 037  --   $b David and Alfred Smart Museum of Art, Univ. of Chicago,
-               5550 S. Greenwood Ave., Chicago, IL 60637
- 042  --   $a nsdp $a lcd
- 082  10  $a 708 $2 12
- 210  0-  $a Smart Museum Art bull.
- 222  -4  $a The Smart Museum of Art bulletin
- 245  04  $a The Smart Museum of Art bulletin.
** **

- Session 5

**Notes:**
Does the following record match the bibliographic data given?

Circle one.  The copy fits:  Yes   No

It is a serial record.
It is AACR2.
It is successive entry.
The dates match.
The ISSN matches.
The enumeration and chronological designations fit.
The 245 title proper matches the piece.

## Example 7 (continued)

- 260  --  $a Chicago, Ill. : $b David and Alfred Smart Museum of Art,
-              University of Chicago
- 310  --  $a Annual
- 362 1-  $a Began with Volume 7 (1995/1996).
- 500 --   $a Description based on: Vol. 7 (1995/1996); title from t.p.
- 500  --  $a Latest issue consulted: Volume 8 (1996/1997).
- 710 2-  $a David and Alfred Smart Museum of Art.
- 780 00  $t Bulletin (David and Alfred Smart Museum of Art)
-             $x 1067-8808 $w (DLC)   93644233

- Session 5

## Additional Slides (Related to OCLC)

- Session 5

## Other: Parallel Language Record (OCLC)

- Session 5

**Notes:**
(Optional: after slide 34)
If you are an OCLC user, then be aware of OCLC’s partnerships with vendors and others who catalog in other languages. In the case of “Today’s cinema,” the serial is in English. But the language of cataloging is Dutch.
Look for: 040 #b    for the language code.
Other Clues:
FF codes may be unexpected, e.g., according to this record, the serial has ceased. That is consistent with the 260 field. But do not be surprised if the issues in hand contradict this information.
When you find parallel language records, continue searching—you may also find English-language records. If this is the only record, then either create an original record or derive a record. Link your record to the non-English record with a 936 field. 
In the future, OCLC plans to migrate these records to Institutional Records based in part on the 936 fields. That will make these records easier to distinguish from other records.

## Other: Institutional Records (OCLC)

- Session 5

**Notes:**
(Optional:after slide 34)
Beginning in 2006, two large databases of records merged: OCLC and RLIN. As part of that merger, OCLC was restructured. In the past, OCLC strove to include one record to represent each work. This was termed the “Master Record” concept. Now, libraries may retain the individual view of their own bibliographic records. These institution-specific records are called “Institutional Records.” 
Points: You may find additional information on these Institutional Records; however, you will need to evaluate the information against the master record and other records in OCLC. For example, the master record may show that a serial has ceased; the Institutional Record may still be open.