# Presentation: 896642

## Institutional Eligibility - What To Do Between Recertification

## Institutional Eligibility Applications

- 	Recertification
- 	Change in Ownership
-      Initial Eligibility
- 	Reinstatement
- 	Updates

## Recertification

-    Submit a materially complete full application at least 90 days in advance of the expiration of your Program Participation Agreement (PPA)

## Change in Ownership 

- Change of ownership or structure that results in a change of control
- Must notify the Department with 10 days of the date of the change.
-  If school wishes to apply for a continuation of its current PPA, we must receive a materially complete application with 10 business days of the change.

## Update, What’s an Update?

- 	New Location
- 	New Program (outside the scope)
-      New Level of Offering
-      Short Term Program
- 	Apply to Participate in an Additional 	Title IV Program

## More Updates - Report these within 10 days

-     Address Change
- 	Name Change
-      New Official
-      New Board of Directors
-      Change of Phone Number

## More Updates - Report these within 10 days

- 	Change Accreditor -tell us when you               	begin the change
-      Change in State Authorization
-      Change of Educational Measurement
-      Third Party Servicer

## Where Do You Find the Application?

- 	The Application for Approval to Participate in Federal Student Financial Aid Programs can be found at:
***www.eligcert.ed.gov***

## What Do You Need to Get Started?

- 	Internet Access
- 	Web Browser
- 	User Ids
- 8-digit OPEID number
- 9-digit Taxpayer Identification Number

## Features of theEAPP

- 	Many Questions are Prepopulated
- 	Edit Checks
- 	Status Messages
- 	Help Text

## HELP

- Officials

- Case Team Contacts

## Add programs

- Add location

- Accreditation &
- State Authorization

- New Title IV program

## Status

- Third Party
- Servicer

- Supporting
- Documents

## Print blank 

- Print blank
- application

- Initial schools

##        8-digit 

-        8-digit
- OPEID Number

- 9-digit Taxpayer
- Identification No.

## You must always select a purpose.  Select update, then click on the . 

## Choose the purpose from the choices in the picklist

- Additional location

## Choose the appropriate action

- Just looking

- Ignore the edit
- & keep going

- Everything’s OK

## Select the section you want to go to next

- Index

- Defaults to
- next section

- Select section
- you want

## Click here

- Update/review

## Enter information about the new location here

## Slide 22

## Slide 23

## If you added it,

- You can delete it

## Go to the signature page

## Check, if president signs 

- Check, if president signs
- the app and print page

## Go to Section M

## Section M tells you what documents to mail

**Next, click on the Application submission page hot link!**

## If ok, click on the Submit Application button

- It will tell you if data is still needed

## Gives you a receipt andaddress to mail supporting docs 

- Gives you a receipt andaddress to mail supporting docs

- Receipt

- Choice of
- addresses

## Gives you the status of your application

## Add a new program(nondegree/vocational)

-  Go to Section A - Question 1 (Purpose)
-  Select “Nondegree Program”
-  Go to Section E - Question 27
-  Enter New Program
-  Go to Section L - President’s signature

## Nondegree program

## E2

## New Program

- Update old program

## Click here to get a 

- Click here to get a
- list of CIP Codes

## Select the 

- Select the
- appropriate letter

## Copy or

- Note the
- Appropriate
- CIP Code

## Slide 39

## Slide 40

## Add a new program (Cont.)

-  Go to Section M - Tells you what supporting documents to send
-  Go to Application Submission Page - Tells you if there is any data missing
-  Go to Submit Application - transmits the application & gives you a receipt
-  Mail the Supporting Documents

## Increase Level of Offering

-  Go to Section A - Question 1 (Purpose)
-  Select “Increase Level of Offering -               Educational Program”
-  Go to Section E - Question 26
-  Select the appropriate level
-  If applicable, complete Question 27
-  Go to Section L - President’s signature

## Increase Level

- of Program Offering

## E

## New Level

## Slide 46

## Increase Level of Offering (Cont.)

- Go to Section M - Tells you what supporting documents to send
-  Go to Application Submission Page - Tells you if there is any data missing
-  Go to Submit Application - transmits the application & gives you a receipt
- Mail Supporting Documents

## Change of Address

-  Go to Section A - Question 1 (Purpose)
-  Select “Address Change”
-  Go to Section F - Question 29 (for main campus) or Question 30 (for additional location)
-  Enter New Address
-  Go to Section L - President’s signature

## Address Change

## F

## Slide 51

## Enter new

- address

## Slide 53

## Before you get to L, it asks if you want to change the address for the officials

## Change of Address (Cont.)

-  After L, go to Section M - Tells you what supporting documents to send
-  Go to Application Submission Page - Tells you if there is any data missing
-  Go to Submit Application - transmits the application & gives you a receipt
- Mail the Supporting Documents

## Change Officials/Directors

-  Go to Section A - Question 1 (Purpose)
-  Select “Officials/Directors of Institution”
-  Go to next page, Section A, page 2
-  Enter the new official, don’t forget to     check the box “new person”
-  Go to Section L - President’s signature

## Officials/Directors 

- Officials/Directors
- of Institution

## Defaults to A2

## New Person

## Slide 60

## Slide 61

## Change of Officials (Cont.)

-  Go to Section M - Tells you what supporting documents to send
-  Go to Application Submission Page - Tells you if there is any data missing
-  Go to Submit Application - transmits the application & gives you a receipt
- Mail Supporting Documents

## But ...What About Comments?

- 	If you wish to provide additional information about the application or data you entered ...
**Go to Section K**
**Question 69**

## Use this area to 

- Use this area to
- provide additional
- information or
- explanation

## Application Status

- The_____ application you started has NOT been submitted to ED.  You must use the Submit Application page to do so.
- Your ____ application was submitted on ____.  Awaiting initial submission of supporting documentation.

## Application Status

- Your_____ application was submitted on ____.  Supplemental documentation has been requested by IPOS on ____.
- Awaiting review.
- Review in process.

## Application Status

- Update access was turned on for school on _____.
- Application was last resubmitted on ____.
- Documentation preparation in process.

## Who Do I Contact if I Have Questions? 

-  Case Management Teams
- User name and password problems
- How to enter additional information
- What information you need to enter

## Who Do I Contact if I Have Questions? 

- 	PEPS Operations Office
- Oracle problems or strange web messages
- Unable to access the web address
- (202) 401-3257, 260-4801, or 401-3258

## Who Do I Contact if I Have Questions? 

- 	Document Receipt and Control Center
- Questions about the receipt of your supporting documents
- 	(202) 205-1936/7/8

- Case Management Team Contacts
- Internet:  IPOS@ed.gov
- Boston team - (617) 223-9338
- Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont
- New York team - (212) 264-4022
- New Jersey, New York, Puerto Rico, and the Virgin Islands
- Philadelphia team - (215) 656-6442
- Delaware, the District of Columbia, Maryland, Pennsylvania, Virginia, and West Virginia
- Atlanta team - (404) 562-6315
- Alabama, Florida, Georgia, Mississippi, North Carolina, and South Carolina
- Chicago team - (312) 886-8767
- Illinois, Minnesota, Ohio, and Wisconsin

- Case Management Team Contacts (continued)
- Dallas team - (214) 880-3044
- Arkansas, Louisiana, New Mexico, Oklahoma, and Texas
- Kansas City team - (816) 880-4053
- Iowa, Kansas, Kentucky, Missouri, Nebraska, and Tennessee
- Denver team - (303) 844-3677
- Colorado, Michigan, Montana, North Dakota, South Dakota, Utah, and Wyoming
- San Francisco team - (415) 556-4295
- Arizona, California, Hawaii, Nevada, American Samoa, Guam, Federated States of Micronesia, Palau, Marshall Islands, and Northern Marianas
- Seattle team - (206) 287-1770
- Alaska, Idaho, Indiana, Oregon, and Washington
- Foreign School team - (202) 708-8820

## Proposed Regulations

- Temporary Locations do not have to be reported if meet certain requirements, including
- Locations will be opened less than 12 months
- Less than six locations have been opened since last recertification
- Not restricted from this exception

## Proposed Regulations

- Temporary Locations Exemption continued
- No outstanding Title IV liabilities
- Not acquire assets of previously eligible location
- Not subject to loss of eligibility under 34 CFR 668.188

## Proposed Regulations

- Precertification Training Requirements modified
- must be completed within first 12 months of PPA period
- Can request waiver to:
-  substitute a different official to attend the training
-  attend different training
-  from having to attend the training

## Proposed Regulations

- Public Institutions report licensed and accredited locations at time of recertification, if the location is
- within the same state as main location

## Proposed Regulations

- No longer need to update for change of Board members/officials until next recertification.
- But all types of schools must report change of general partner, chief executive officer or chief financial officer of the institution

- QUESTIONS?