# Presentation: 570579

## Cost & Schedule

- S. Steadman, MIT
- PHOBOS Cost & Schedule Review
- Technical Advisory Committee
- BNL
- November 6, 1998

## Outline

- Financial status and WBS variance
- Project cost estimates and schedule
- Milestone performance
- Institutional funding
- Schedule for major procurements
- Critical path items
- Contingency
- Completion of 2nd arm
- Summary

## Cost Status: Overview

- Management plan completed 4/96, approved 8/96
- Last Cost & Schedule review 6/97
- Estimated Project Cost now $7.84M (1% increase from 6/97)
- Cost to date:  $5.01M (64% of EPC)
- RHIC funded PO commitments of $982K (13% of EPC)
- Contingency of $276K for remaining cost of $1.31M (21%)
- Funding source:   	Polish	$1.43M	18% 			Taiwan	    .21M				RHIC	  6.15M 	76%			NSF_	__ .33__	__	__	__	__	_$8.13M

## Cost Status: RHIC Funding

- RHIC funds allocated through FY98: $4.71M  (77% of available RHIC funding).
- RHIC funds spent: $3.58M (58%)
- PO commitments: $0.98M (16%)
- Balance available: $1.59M (26%)

## Funding Profile

- RHIC Funding (K$)
- FY94	300
- FY95	250
- FY96	650
- FY97	1,184
- FY98	2,323
- FY99	1,443
- Total	6,150

## Schedule Status: Overview

- Magnet delivered to BNL
- Si spectrometer modules in full production
- Si multiplicity/vertex detectors complete by 3/99
- Time of flight on schedule; ready 6/99
- Trigger counters in production; ready 4/99
- Electronic readout has had some delays in FEC development, but prototype now under test. All other parts requiring major design are also in prototype stage.
- Zero-suppression/DAQ will be ready on time
- Mechanical structures almost complete

## Milestone Performance

- _	__	__	__	__	__Milestone_		_WBS 6/97_	_as of 10/98_
- Ordering magnet		7/97	11/97
- Full chain software on simulated data		10/97	10/97
- Prototype DAQ system		11/97	9/98
- Testing of pipeline chips begins		5/98
-     Change to: Begin testing front end controller		10/98
- Complete fab. of spectrometer sensors	3/98	11/98
- Pre-amp chips fab. and tested		5/98	9/98
- Begin shipping detectors to BNL		1/99	1/99
- Ready for beam		8/99	9/99

## Project Progress

## Project progress by subsystem

- Values in K$

- However, note descoping to 1 arm!

## Institutional funding

- Contracts with all institutions in place:      Maryland last contract to be signed
- Yale terminated with Steve Manly moving to     Rochester

## Major Procurements (>$100K)

- VA readout chips ($169K; IDE AS) delivered 9/98
- TOF phototubes/bases/shields ($153K; Hamamatsu) delivered 9/98
- Magnet ($228K;Danfysik): delivered to BNL this week
- Si sensor production ($498K;NCU) for arm 1 complete 11/98
- Beam pipe: ($307K; Electrofusion)   3/98-4/99
- Trigger and TOF electronics ($189K; LeCroy) 9/98-1/99
- Front-end controllers ($145K)  1/99-3/99

## Critical path items

- Utilities must be ready for magnet hookup and mapping or serious delay in detector installation will result
- Must begin production of FEC’s by 1/99 in order to have them all tested by 5/99 and ready for installation

## Contingency

- Value of $276K now at 21% of balance of cost for uncommitted expenses.
- Estimates for outside vendors are firm, based on quotations.
- Uncertainty in electronics cost essentially in estimate for time to assemble modules and to debug front-end controllers.
- Some uncertainty in installation costs.

## Completion of 2nd arm

- Total cost for parts and assembly of arm 2 is $414K, of which $100K is for custom parts which is in WBS.
- Mechanical parts completed with Polish funds and Si sensors produced with Taiwan funds.
- Completion of spectrometer arm 2 will depend on use of any remaining contingency and new funding.  This includes commercially available parts and assembly:     	VA readout chips (IDE AS)			                $99K	Vendor interaction and oversight		                  15K	Assembly and test of detector modules (1.5 FTE-year)	165K 	Additional zero-suppression (Mercury) modules	                  _35K_ 	                                       Total                                               $314K

## Summary

- All systems in prototype or production phase.
- Total estimated project cost is within budget and completion by RHIC turnon is within schedule.
- Completion of spectrometer arm 2 will depend on use of contingency and new funding.
- Most major procurements complete.
- Magnet must be installed and mapped on time or detector installation will be seriously delayed.
- PHOBOS looking forward to physics running on day 1.