# Presentation: 212637

**Preparedness Options**** LiveMeeting**

## Agenda

- PowerPoint on Building Preparedness Options
- Demo in application
- Questions

- Just a Reminder:
- Please mute your phone unless asking a question
- No mute button?
-  Use *6 for mute
- Then *6 again to disable mute
- When asking a question, please state your name and FPU

## Where in the Process?

**Here**

## Building Preparedness Options

## Building Preparedness Options

**Building Preparedness Options**

- If you did FPA-PM, it’s different now ---

## Getting Started – FPU Discussions

- Pull together FPU partners _before_ turning on a computer
- For options with budget reductions, what is the minimum staffing to meet agency missions?
- What should be your ratio of leadership to fire resources as you decrease your budget?
- Discuss how to maintain basic safe operations while decreasing budget
- How can you best share resources across your FPU?
- Refer to FMP/LMP for guidance
- Develop a rough “roadmap” to guide your development across the options

**Notes:**
We recommend you pull together your FPU partners – it’s a collaborative effort to discuss things before starting analysis.

Refer to land management plan or resource management plan for guidance info that will help your analysis achieve those objectives in the management plan.  Will come out with an analysis that will support objectives. 
Critical things to look at are what is the minimum staffing to meet the agency mission within your FPUs.  Something has to go away but you want to try to maintain a similar level of service as present before the reduction.  Think of those things and consider on an interagency basis.
What should the ratio of leadership and fire resources be as budget decreases?  As an optimum level?  How much can you reduce that ratio if you have a budget decrease?
How can you maintain safe operations with a decreased budget? 
How to best share resources across the FPU you have.  No standard way to do. 
Develop a rough road map to guide development - what would you think of with an increase or with a decrease.  Helps guide entering options

## Building Your Options

- Refer to FPU Interagency Analysis Guidance when determining how to build options
- Start with your baseline budget and build a baseline option
- For additional options, determine amount of investment that corresponds to the option (example: plus 10% of baseline)
- Consider commitments to Leadership, Support, and Prevention prior to investing in fire resources

**Notes:**
Use FPU interagency analysis guidance for what sorts of things are required or are the emphasis for the year.
We recommend starting with a baseline budget and use that first. If you have one option you’re satisfied with it makes life easier
What ever info that comes out in guidance (will probably be a + 10 or -10%) if you have your roadmap down on paper, will help you know where you’re going.

Consider what commitments you have to leadership support and prevention.  How many resources do you have? How much will they cost? Critical you get info put together up front so you know what you have left to work with.

## 1. Interagency Guidance

- FPA’s ***Interagency FPU Analysis Guidance*** provides
- Direction on use of National Shared Resources
- Guidelines for considering new facility & equipment investments within options
- Direction on use of Regional Shared Resources
- And
- Emphasizes specific performance measures
- Identifies investment levels for options

**Notes:**
Interagency guidance will be provided for formulating options.  

## 2. Building Your Baseline Option

- Set up Baseline Option first...
- Go to: *Alternatives**** Preparedness**** Preparedness Options*
- Click on: *Views/Summary*
- Create a new option based on **“.current” **option
- Input your total baseline preparedness costs for all agencies as **“Total Partner Budget”**
**“****Target Delta” **should be zero
**“****Budget Spent Delta” **displays how much you’ve spent in relation to your target delta as you add resources and costs to your option

**Notes:**
For building the baseline options, click on Views, and look at Summary View.  

## Building Options

**Building Options**

**How much you’ve spent**
**of target delta**

**Percent above or below ****your baseline budget**

**Original amount from**
**your Baseline budget**

**Summary view shows**
**costs of the option**

**Total baseline preparedness****costs – how you’ve spend in dollars**

## 3. Building Additional Options

- Set up Baseline Option first...
- Go to: *Alternatives**** Preparedness**** Preparedness Options *
- Click on: *Views/Summary*
- Create a ***new option***
- Assign it a name that means something months from now
- The system copies total costs from baseline option  **“Total Partner Budget” **and adjusts it based on:
- You supply **“Target Delta” **(plus or minus percent of baseline) to portray the total target value of your option
**“****Budget Spent Delta” **displays how much you’ve spent in relation to your total target cost

**Notes:**
Create a new options based on the .current options

## Building Options

**Building Options**

**How much you’ve spent**
**of target delta**

**Percent above or below your**
**Baseline budget**

**Original amount from**
**your Baseline budget**

**Summary view shows**
**costs of the option**

**Shows how much you’ve**
** ****spent in dollars**

## Total Cost of Preparedness Option

**Notes:**
The bubbles all work together. You can’t get caught up in 1 piece because they are interdependent in the models and in the cost that goes into any given option

## What’s Costs are In?

- Determine by agency unit:
- Fire resource cost by individual resource
- Total cost for Leadership
- Total cost for Support
- Contract costs (see FPU Interagency Guidance)
- Total cost for Facilities O&M
- Prevention Program

**Notes:**
For fire resources include: staffing, supplies, equipment fixed operating rate (FOR) and mileage, training, etc.

## Adding Costs to an Option

*Alternatives/Preparedness/Preparedness Options*
- Click on *Views/Costs*
- Look at the **Total Cost **at bottom left on screen
- Base funding for preparedness, or
- Option total
- Click **“Edit” **button to enter leadership, support, contract, and facilities O&M
- Remember, only Partners need to have costs entered
- Keep checking **“Total Cost” **and **“Total Partner Budget Spent”** (under Summary)

## Preparedness Options - by Agency

** **

**Total Costs Spent**

**Views: Costs**

**Leadership, Support costs, Etc...**

## Review: Building Preparedness Options

- Discuss strategy for options with FPU partners prior to entering data in the system
- Gather Costs & Resources by Agency unit
- Use YOUR actual costs (cost to government)
- Refer to ***Interagency FPU Analysis Guidance*** to determine how to build options
- Consider commitments to Leadership, Support, Prevention prior to investing in fire resources

## Review: What’s In?

- By Agency unit:
- Fire Resource cost by individual resource
- Total cost for Leadership
- Total cost for Support
- Contract costs (see FPU Interagency Guidance)
- Total cost for Facilities O&M
- Prevention Program

**Notes:**
For fire resources include: staffing, supplies, equipment fixed operating rate (FOR) and mileage, training, etc.

## Setting up your Options

**Setting up your Options**

**How much you’ve spent**
**of target delta**

**Percent above or below your**
**Baseline budget**

**Original amount from**
**your Baseline budget**

**Summary view shows**
**costs of the option**

**Shows how much you’ve**
** ****spent in dollars**

## Option Costs by Agency Unit

** **

**Total Costs Spent**

**Views: Costs**

**Leadership, Support costs, Etc...**

## National Resources

- As per draft  ***Interagency FPU Analysis Guidance:***
- FPU has ability to create additional resources (& must incur cost ) for:
- SEATS, Type 2 Helicopters, Type 3 Helicopters, Helitack & Rappellers, Smokejumpers in Alaska, Non-IHC Type 1 Handcrews
- FPU cannot create additional resources for:
- Type 1 & 2 Airtankers, Scoopers, Type 1 Helicopters, Smokejumpers in lower 48, IHC Crews

## National Shared Resources

- Resource Type
- FPU Can Assign  Resource to a Dispatch Location (Y/N)?
- FPU Must Include Resource Cost in their FPU Budget (Y/N)?
- FPU Can Create as a New Local Resource (Y/N)?
- FPU Can Adjust Percent Available? (Y/N)
- Comments

## Regional Shared Resources

- Identified by Agency Regions/States
- Will be input by FPA
- FPUs will “borrow” regional resources from national team similar to national shared resources
- Less impact for FPUs
- Eliminates double counting for national reports

## Borrowing Resources

- When borrowing resources, don’t forget to associate their dispatch location to your FWAs
- The only edits you can make is for availability
- If the “owning unit” deletes the resource, any analysis of yours will be invalid
- Due to current system limitations: **---is this still true???**
- Once you borrow a resource DO NOT delete it!
- Set availability to “0” (zero) if  you don’t want to use it...
- Note: if you delete it, you could end up in analysis paralysis....

## Resources: Using Versions

**Rule:  You can only use **_**one**_** version of a resource in an option**

## Demo

- Adding/deleting Resources to build your options
- Editing resources
- Copying resources
- Adding new resources
- Creating Versions
- Borrowing resources
- Neighboring resources
- National /Regional Resources
- Assigning resources to the option