# Presentation: 727005

## Information Systems 3 Year Plan

- (FY2003 –05)
**ECSC**
**October 28, 2002**
- Diana Brown

## IS 3 Year Plan Overview

- Charting the Course 1992 – 1995
- 452 stand alone systems, 50 programming languages, inaccurate and inconsistent data
- The IT Shakedown Cruise 1995 – 2002
- Investments in modern technology, customized software to accommodate existing lab business processes

## IS 3 Year Plan Overview (cont.)

- The Next Leg of the Course 2002 – 2005
- Adopt best business practices and standard software to provide unified personal access to integrated institutional information, resources, and services
- Reduce the lab’s overall costs and improve effectiveness of scientists, managers and operational staff

## IS 3 Year Plan Overview (cont.)

- Application portfolio – containing high level initiatives
- 3 year IT investment cycle - $2.5 million per year
- Flexible funding model – enables adjustments to project scope and deliverables over time

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## Major IT Initiatives Planned($M /year)

## Strategies for the Future

- Maximize reliability and universal equality of access
- Make information (not just data) readily available
- Move toward pervasive use of web technology
- Capitalize on past IT investments
- Implement best business practices using standard software
- Optimize processes to achieve best return on investment
- Continue strengthening the information infrastructure and security

## Major Projects

- Deliver new information, resources and services
- Capitalize on prior IT investments
- Investigate new ways to meet emerging IT demands

## Deliver New information, Resources and Services

- Develop Berkeley Information Systems (BLIS)
- Select and implement a product data management system for Engineering

## Capitalize on Prior IT investments

- Refine processes for a new suite of integrated Web-based funding/budget, time keeping and financial systems
- Leverage more capabilities out of PeopleSoft HR applications
- Create an efficient IT application environment
- Upgrade EH&S systems
- Upgrade and expand use of Maximo
- Select and implement a system for job-applicant tracking

## Investigate New ways to Meet Emerging IT Demands

- Evaluate office management system for Directorate and Division offices
-  Assess content management software for Website development and maintenance

## IS 3 Year Plan Project Management Strategy 

- Strengthen Partnership between IT and functional organizations
- Undertake projects with lab wide perspective
- Ensure wide participation by the laboratory user community
- Establish project charters as prerequisite for
-     project initiation

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## Project Management Strategy(cont.)

- Project Charter = contract between developers and customers
- Project Charter
- Recognizes the existence of a project
- Describes the project at a high level
- Explains the business needs for the project

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## Project Charter Content

- Project Name
- Project Sponsor and participants
- Project scope/boundaries (what is in, what is out, key events list)
- Mission (business reasons for the project)
- Objectives (what project is anticipated to achieve)
- Benefits/savings
- Deliverables
- Committed resources ($, people time, tools, training)
- Other

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