# Presentation: 033272

## ESH, Shielding Assessment (SA) & SAD: Outline

- SB&O Construction Phase ESH Final Update
- NuMI Project Installation ESH
- Accident Statistics
- November Review ESH Recommendations
- Shielding Assessment (SA),                  Safety Assessment Document (SAD), Accelerator Readiness Review (ARR)
- Process, approvals, status & schedule
- Summary

- Tools & Resources used:
- ESH/QA Committee Charter
- ESH/QA Review Process
- ESH/QA Review Trigger Guidance
- Installation Coordination Plan
- FESHM
- Personnel Accountability & Site Access Controls
- Training
- Hazard Communication Program
- Work Planning & Toolbox Meetings
- Hazard Analysis & Mitigation
- ESH Inspections & Audits
- Lessons Learned

## SB&O ES&H Completion

- One accident occurred Feb. 20, 2004
- A sub-tier electrician was stripping the insulating jacket off of electrical conductor with a box cutter knife when the knife slipped cutting the employee on the left forearm
- OSHA Recordable due to the medical treatment of seven sutures
- There were six OSHA Recordable accident for the duration of the SBO Phase
- Four Safety/Performance Incentives ($50K each)
- Contractor achieved one (second)

## Installation ES&H Update

- Installation Coordination Plan developed and implemented
- Defines Roles and Responsibilities during Installation Phase
- NuMI Facility Safety Training
- Underground Access Procedure implemented
- Listed on FNAL TRAIN Database (#FN0003368CR)
- Approximately 400 personnel presently trained
- Daily & Weekly Work Planning
- Hazard Analysis developed and review for all tasks
- Daily work planning meetings attended by all workers
- Daily & weekly Installation Management Team Meetings
- NuMI ESH Inspection Program
- Weekly with participation by NuMI, DOE, FNAL
- Daily inspections completed by NuMI Project Management
- Weekly ESH/QA Meetings with NuMI Management Team
- At least weekly ESH walk through by NuMI Management

## Only one OSHA Recordable accident since the start of the Installation Phase: injury occurred November 18, 2003
T&M contractor employee was using a pry bar to move a magnet cart into position when he sustained a right inguinal hernia 
OSHA Lost Work Day Case due to restricted work activity (15 days)

- Only one OSHA Recordable accident since the start of the Installation Phase: injury occurred November 18, 2003
- T&M contractor employee was using a pry bar to move a magnet cart into position when he sustained a right inguinal hernia
- OSHA Lost Work Day Case due to restricted work activity (15 days)

- NuMI Accident/Incident Update

**Normalized to 200,000 work hours, integrated annually**

**	****Total project, integrated to date**

## ESH/QA Review Process & Status:NuMI & MINOS

- ESH/QA review process and review trigger guidance list
- ESH/QA Review Committee and Charter
- NuMI Safety Reviews Table and Summary
- Table available on the web
- Working on getting hot links to most reference material
- Paper copies are located in 12SW documentation room
- _Present status of NuMI/MINOS ESH/QA Review Process_
- 62 total documents in need of review
- 47 documents fully approved and signed-off
- 3 document being reviewed by the ESH/QA Committee
- 3 documents ready for review by the ESH/QA Committee
- 9 documents being developed

## Remaining ESH/QA Reviews 

- Oxygen Deficiency Hazard (ODH) Calculations for Primary Beam Gas System
- Muon/Hadron Monitor Gas System Calculations
- Be Windows Approval
- Neoprene Air Seal
- Coil Power Supply Lifting Fixture
- Master Timing Electronics
- Front-End Electronics
- Near Detector cables

## Response to Recommendations

- Conduct weekly joint safety walks with construction subcontractor “key personnel” and NuMI team members to add “fresh eyes” for evaluating work conditions, and take corrective actions as necessary.  **(Immediately) ****Done.**
- Retain a consultant to advise DOE-FAO on their construction oversight program.  **(Immediately) ****Done.**
- Management at all levels should perform regular, documented safety walks with the intention of identifying leading indicators, and addressing problems. **Done.**
- NuMI management walks the jobsite to identify & address safety issues at least weekly.
- These inspections focus on the leading indicators such as housekeeping, material storage, work practices, and potential slip and trip hazards.
- Issues are raised and addressed at weekly NuMI management ESH/QA meetings.
- Very useful forum for timely action on leading indicators
- Inspections documented and posted on the NuMI ESH/QA web page.
- At the next review, present the status and plans for the SAD, shielding assessment review, and ARR. **Coming up next....**

## The Process: Shielding Assessment (SA) & Safety Assessment Documents (SAD)

- Monthly meetings with Stakeholders
- AD & PPD ES&H, ES&H Section, DoE FAO
- Discuss status of Shielding Assessment and SAD documentation, issues
- Draft sections are posted on the NuMI ESH/QA Web Page w/ references
- E-mail Fermilab stakeholders about these sections
- Allow 2 weeks for comment
- Incorporate comments, repost, E-mail stakeholders notifying them of revisions
- For SAD, once Fermilab stakeholders comments have been addressed, give paper copy (or electronic) to DoE FAO for feedback (~2 weeks)
- DoE FAO part of process from the start due to the monthly meetings
- Allow informal review period
- Incorporate DoE FAO feedback & send out to all stakeholders as final draft.
- “Final”, more formal review period when document is thought complete
- If there is insufficient feedback or not easily resolvable issues along the way:
- Meet with stakeholders and resolve/make sure everyone on board

## Shielding Assessment Approvals

_**NuMI/MINOS Shielding Assessment Approvals**_**  **
- (based on FRCM 812 and discussions with ES&H Section & AD ES&H)
- Radiation Shielding Assessment “reviewed” internally by the NuMI Project (done)
- “Radiation Shielding Assessment” to Accelerator Division Shielding Review Committee (AD_SRC) for review
- M. Gerardi (AD ES&H) checks if SA is ready for AD_SRC (done)
- AD_SRC recommends approval to AD Head (NuMI SA in review here now)
- Approved in writing by AD Head
- “Radiation Shielding Assessment” to Senior Radiation Safety Officer (SRSO) for review and approval before operation commences.
- Copy made available to DoE FAO
- Director approval

## SAD Approvals

_**NuMI/MINOS (SAD) Approval (FESM 2010):**_
- SAD “reviewed” by NuMI & FNAL people within NuMI SAD/SA group (AD/PPD in particular)     “complete”, but still “draft” (working here)
- Copy of “DRAFT” to DoE FAO for comment (incorporate comments)
- SAD submitted to the** **ES&H Section for approval (incorporate comments)
- Triggers Accelerator Readiness Review (ARR) by the ES&H Section
- Punch list to complete before the approval to operate is granted
- Senior Laboratory Safety Officer (SLSO)
- Recommends approval of the final SAD/RR to the Director
- NuMI SAD/ARR Form signed by:
- Project Leader
- PPD, AD heads
- SLSO
- Fermilab Associate Director for Operations Support
- Fermilab Director
- DOE concurrence on SAD, Approval on Safety Envelope (part of SAD)

## Status & Schedule

- _NuMI/MINOS Shielding Assessment:_
- 5/18/04: Overview presentation to AD_SRC & other local stakeholders
- May/June 2004: Address AD_SRC comments
- June/July 2004: Shielding Assessment through AD_SRC
- Approved by AD Head
- To SRSO for review/approval
- Copy formally available to DoE FAO (July/August)
- _NuMI/MINOS SAD:_
- June 2004:  Get/incorporate NuMI Project Comments
- July/Aug. 2004: Get/incorporate comments from FNAL stakeholders
- Aug./Sept. 2004: AD/PPD/ES&H Review
- Aug./Sept. 2004 : Provide SAD to DoE FAO for feedback (1 month)
- Ongoing monthly meetings/discussions will have addressed most issues beforehand
- Sept./Oct. 2004: Incorporate DoE comments, SAD (Safety Envelope) complete
- Oct.-Dec. 2004: Accelerator Readiness Review
- December 2004: Commissioning with Beam

## ARR, MI Safety Envelope

- _Accelerator Readiness Review (ARR):_
- Much documentation already in place due to the NuMI ESH/QA Review Committee.
- Have a draft list of needed documents, responsible people, status.
- _Main Injector (MI) Safety Envelope change:_
- 9.625E16 p/hr, corresponding to 5E13 p/pulse at 1.87 sec pulse rate.
- Supports both NuMI (4E13 p/pulse) and P-Bar operation (1E13p/pulse)
- Needs to be done and any mitigation taken care of by the time NuMI is operating in mixed mode (about a month after commissioning starts).
- _Status_:
- MI Shielding Assessment update in review (needs AD approval)- minimal mitigation in anticipated.
- AD Areas SAD will then be updated (AD, ES&H Section & Director’s Office approval, DOE concurrence)
- Safety Envelope approval by DOE
- SAD, Safety envelope final approvals will be concurrent with NuMI SAD/Safety Envelope approvals.
- SAD/Safety Envelope will have already been reviewed before final approvals, so ready for approvals when NuMI SAD is approved.

## Summary

- NuMI Project ESH Program continues to work well during installation.
-  Constant vigilance needed.
- Shielding Assessment & SAD progress is excellent.
- Will be completed well in advance of beam.
- Main Injector Shielding Assessment/Safety Envelope progressing well.
- Will be completed well in advance of when needed.