# Presentation: 364690

## TOWN HALL MEETINGOctober 31, 2001

**Bo Bodvarsson**
**Division Director**
**“****Our Vision”**

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## Agenda

**EH&S**
**Scientific Mission**
**Goals**
**Personal Development **
**Organization/FY02 Budget**
**Communication**
**Discussion**

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## Intentionally Left Blank

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**We must continually strive for improvement in all aspects of our work from EH&S to scientific excellence**

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## Environmental Health & Safety

**Zero tolerance**** for EH&S deficiencies - strive for zero accident goal and become ****outstanding**** in all aspects of EH&S**

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## EH&S, cont’d

**Safety E-Mail from Director of 10/15/01 addressed issues in the ESD.  These included:**
**Improving EH&S ownership, commitment and accountability**
**Managing ergonomics**
**Clarifying ambiguous lines of EH&S authority**
**Recurring safety issues in our work areas**

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## EH&S, cont’d

**Recommended solutions:**
**Accidents**
**Dept. Heads will conduct regular safety inspections**
**PI held accountable for correcting deficiencies**
**Ergonomics**
**Work with Safety Coordinator to identify and correct workstation deficiencies**
**Lines of Authority**
**Our ISM Plan is updated to clarify “home” and “host” supervisors**
**Every ESD employee must read and understand the Integrated Safety Management Plan (ISM)**

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## EH&S, cont’d

**Every EH&S occurrence will be reviewed with the Division Director, the supervisor, and the employee to ****understand root causes**** and examine lessons learned so that together we can prevent future occurrences and make our Division a safer place for all who work here**

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## Scientific Mission

**Become the ****unquestionably best**** group in the world in what we do**

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## Scientific Mission, cont’d

**To achieve scientific excellence:**
**Goal oriented Division-wide scientific mission of excellence, to be supported by everyone**
**Scientific mission to include global scientific target areas**
**Evaluation of critical mass in core areas**
**Strategic hires (including Hollaender Post-Docs)**
**Strategic studies funded by Programs (supplementing LDRDs and mini-grants)**
**Strategic partnerships with other organizations of scientific excellence**
**Host important international conferences/workshops**
**Exchange of strategic visiting scientists**

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## Scientific Mission, cont’d

**Institutional and scientific excellence requires outstanding staff in all positions**
**We cannot afford mediocre performance by anyone in the ESD**
**We hope that more specific performance goals will enhance overall performance**
**We hope that more specific performance goals will also enhance the scientific visibility of the Division**
**We need to “step up” our practice of strategic hiring for key positions**
**We must support and encourage employees during periods of “less than desired” performance, identify root causes and fix for a “win-win” situation**

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## Scientific Mission, cont’d

**Develop new major programs in**
**Water Cycle**
**Anti-terrorism Science**
**Nanoscience**
**Vadoze Zone**
**Center for Deep Underground Science**
**CO****2**** Center **
**Long term Stewardship**

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## Scientific Mission, cont’d

**Enhance existing programs**
**CO****2**** and climate**
**Environmental technology**
**Fossil and geothermal energy**** **
**Develop new scientific insights into important publications in *****Science***** and *****Nature***

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## Goals 

**The Division, all departments, programs, all groups and all individuals will have specific goals**
**The goals are tied to the overall mission of the Division, strategic plans and individual P2Rs**
**Goals reflect main components of our mission including EH&S, scientific excellence and programmatic development**
**Goals are determined at P2R time (individual) and at the beginning of the Fiscal Year (group)**
**Some alignment will be needed**
**Progress on goals is evaluated at least every six months**
**Year end evaluation of all projects**

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## Responsibilities

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## ESD Journal Papers

**Journals/Year/Scientist**

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## Professional Development

**We will strive to give every employee a clear career path in the ESD (if possible)****-**** ****placing special interest on:**
**Research associates**
**Technicians**
**Program/Project managers**
**Scientific engineering associates **
**EH&S professionals**
**Other non-matrixed professionals**

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## Professional Development, cont’d

**Management is committed to mentoring and training our future leaders**
**We will provide our expertise and experience in the very important areas of:**
**English verbal skills**
**Proposal writing**
**Effective communication/interaction with DOE and other sponsors and customers**
**Time management**
**Writing technical papers**
**We will provide training to create and enhance supervisory skills and knowledge **** **

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## Performance Expectations & Review

**Review the supervisor/supervisee relationship for clear alignment to program or discipline**
**Formalize more frequent performance evaluation throughout the year, not just at P2R time**
**1 or 2 times/year for 15 minutes**
**Formalize input from department and program/project supervisor for P2R**
**Input  from supervisees and DOE customers**
**Require *****specific***** goals for each employee on the P2R (not vagaries like “keep up the good work”)**
**Require 2 publications/year from every scientist and one *****first***** author publication every three years**

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## Professional Stability

**Address issues of long-term survival at the Lab and help people feel more secure about their jobs**** **
**Management will work to the best of their ability to make sure that people doing *****good work***** will be able to continue working even in uncertain times by: **** **
**Providing bridge funding in lean times**
**Seeking new research areas when others decline**
**Mentoring by senior staff**** **

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## Personal Development

**Support and root for one another!**** **
**Nominate co-workers for awards**
**Recognize achievements of others and celebrate their successes as you would your own**** **
**Success breeds more success!**

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## Personal Development, cont’d

**We will work diligently to heal old wounds and resolve old disagreements and mistrust among staff - *****WORK AS COLLABORATORS NOT COMPETITORS!****** ***

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## Diversity	

**The Earth Sciences Division celebrate its multi-culturalism, multi-ethnicity and DIVERSITY!**** **
**The Professional Staff Committee is charged with implementing our Division Diversity Plan**** **
**We will strive to recruit more women in the sciences**

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## Organization

**There are some changes:**
**The Deputy Director Position**
**Norm Goldstein retiring soon, but will return part-time  to oversee EH&S, space and facilities**
**This position will be posted and a new job description is being carefully crafted**
**New Leader of the GMF - Victor Gruol**
**The Technical Support Group will be led by Yvonne Tsang**
**We are taking a fresh look at our current structure to see if it still makes sense or if we want to revise it**

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## Organization, cont’d

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## Initiative Group/Coordinator

**Become “pro-active not only reactive”**** **
**Pro-active for major new initiatives  - reactive for calls by various funding agencies**** **
**Anticipate - be ready - be imaginative**** **
**Important training/mentoring/development of scientists for subsequent managerial positions (succession planning)**

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## “Group Leader”/“Young Leader” Responsibilities

**Develop strategic plan for group**
**Participate in mini-grant selections**
**Participate in “Initiative Group”**
**Participate in the “ESD UNO” Initiative**
**Situation analysis**
**Core strengths/improvements**
**New area identification**
**Strategic hiring identification**
**Time frame and schedule**
**Start mapping to DOE Managers - (mini-initiatives)**

**ESD Strategic Plan**

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## FY02 Budget

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## Communication	

**Monthly meetings/weekly meetings (Departments/Programs)**
**Department/Program Seminar Series (new leaders)**
**Circulate summaries of Division Council meetings**
**Periodic “Town Hall” Meetings**

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