# Presentation: 853402

## User Group Presentation – Release 2.11November 30, 2006

## Overview – Release 2.11 Highlights

**GLOBAL CHANGES**
**Public search link results now displays award details (12266)**
**INBOX Tab – Task Filters**
- Filters now divided into “RFA”, “Application/Award” and “Reports”.  All task are fall into one of those filters.  (11661)
**RFA Tab**
- Omnibus and FFO documents can now be created in Grants Online.  Stand-alone FRN has been removed. (8815)
**For FALD the “Save response to FinLitLog” error has been fixed. (12071)**
**APPLICATION Tab**
**Correct Grants.gov time will display on Applications Details page. (11760)**
**Attachments now visible on NEPA launch page after approval. (10836)**
**User’s name is included in NEPA Official dropdown if they have that role. (9278)**
**Fiscal Year is calculated properly on CD-435s (12305)**

## Overview – Release 2.11 Continued

**AWARD Tab**
**“****Final Reports Due” is updated in Grants File header when award time is extended. (11412)**
**Rejected partial funding will display as “Award File Rejected” on Grants File launch page (11506)**
**Override on CD-450 will allow update to Recipient Share (11483)**
**“****Name Check” removed from GMD Checklist (11477)**
**Returned award actions are now accessible for revisions except in date or funding fields. (11413)**
**Only one OLIA release notification is sent and only to the Grants Specialist. (11479)**
**Recipient Administrators cannot create a new user without generating a username. (11650)**
**When there are multiple Authorized Representatives, when one takes action to review an amendment, the task is automatically removed from the other inboxes. (12346)**
**Users can no longer change the reporting period start/end dates or “Final Report” radio button on expanded PPR.  Info will be the same as the “Simple” report. (11336)**

**Notes:**
Topics to Cover in this User Group Meeting

## Tasks – Document Type Filters

**Notes:**
Filter categories are now “RFA”, “Application/Award” and “Reports”.  All tasks will fall into one (and only one) of these three categories.  The sum of the number of tasks under each filter should equal the number of tasks for the “All” view.

## Tasks – RFA Filter

## Tasks – Application/Award Filter

## Tasks – Reports Filter

## Tips for Working on RFA Publications (FFO and Omnibus Synopsis)

**The feature to develop a stand-alone FRN has been removed.  Use the Synopsis functionality to also develop a stand-alone FRN.  The Omnibus and Stand-alone FRNs will have the same standard information at the top of the announcement.**
**The fields for the FFO and Synopsis publications are no longer pre-populated from the RFA data.  All publication data fields must manually entered.  **
**The first data set under “Create Publications” button is for the FFO.  The system does a one-time copy of this data to the Synopsis which can then be edited as necessary.  See guidance document.**
**Any changes to the FFO after creating the Synopsis will not be reflected in the Synopsis.  Updates to each document must be made independently. **
**The “Save” button may not be immediately visible on the pop-up screen where the data is entered.  This is based on your screen resolution and will be adjusted in the next release.  To access the “Save” button place the cursor on the white space outside of the text box (widen box if necessary), then hold down the left click on the mouse and drag the cursor down so that the screen moves up and displays the “Spell Check” and “Save” buttons.  This “Save” actually saves the data.  The “Save” on the main screen just refreshes that screen.**
**For the *****Synopsis*****, only one paragraph will be formatted for each section. The FFO will handle multiple paragraphs. **
**For proper formatting, remove any indentions on the first line.  The system automatically indents the first line when creating the documents.**
**When you create a new RFA from an existing RFA, all publication data fields are blanked out and need to be re-entered for the new RFA.   A previously cleared FFO document can be used as a guidance document – the sections can be copied and pasted into the appropriate FFO fields.**

## Create Publications Button on RFA Details Page

**Notes:**
Use the “Create Publications” button to begin work on FFO and Synopsis.

## “guidance documents” Link is found at top of FFO Details (Create Publications) page

**Notes:**
The guidance documents are very helpful in the creation of the initial FFO.  After that, you can use a previous publication as a guidance document.

## Guidance link opens HTML document in new window.

**Notes:**
Guidance link opens to a table of contents for the Federal Funding Opportunity.  Each section of the FFO has a specific guidance page linked to the table of contents.  The order is the same as on the Grants Online user interface; however there are some differences in the names of the links.  For example, 

## Guidance for the “Dates” field

**Notes:**
The guidance page for each individual section contains both OMB guidance, NOAA/Grants Online Guidance, and examples.  From the guidance page for each individual field you can navigate directly to the page for the preceding or subsequent data fields.

## Examples from the Guidance document

**Notes:**
The language from the examples can be copied directly into the associated data field on the FFO in Grants Online.  Then the appropriate modifications should be made to apply to this particular announcement.

## Synopsis is created from original FFO data.

**Notes:**
Note: The “Save and Return to Main” button will kick off the creation of the Synopsis.  Corresponding data fields from the FFO will be copied only this one time to the Synopsis.  Any subsequent changes to data fields will affect only the publication being edited.  Users must be careful to make changes separately to both documents when appropriate.

## Synopsis Details Page

**Notes:**
When working on the synopsis, scroll to the bottom of the guidance Table of Contents page to 

## Examples can be copied from guidance...

**Notes:**
Information from the guidance pages can be copied and pasted into the publication data fields.  (See also next slide.)

## ...and pasted into FFO or Synopsis data fields.

**Notes:**
After pasting the guidance example, the text should be modified to match that particular RFA.

## System will generate FFO document

**Notes:**
FFO report is available from the FFO details page or the Synopsis Launch Page under Associated Documents.

## System will generate Synopsis document

**Notes:**
The synopsis can be viewed/printed to see the format that will be placed into the Omnibus announcement.

## Additional Resources

**GrantsOnline.QandA@noaa.gov**
**GrantsOnline.HelpDesk@noaa.gov**
- (301) 713-1000
- (877) 662-2478  (1-877-NOAAGRT)
**Grants Online PMO Website at **_**www.ofa.noaa.gov/~grantsonline**_ **to Access:**
- Grants Online Training/Support Resources
- Frequently Asked Questions
- What’s New page

**Notes:**
The What’s New page contains a more complete listing of the Release 10 features.  Not all were included in this presentation.