# Presentation: 329605

## In Search of:Disaster Recovery Solutions

- Presented by
*Disaster Recovery*
*Workgroup*
*SFC Customer Advisory Board*

## Mission

- To establish continuous payment services to Federal Program Agencies during a disaster

**Notes:**
Highlight mission statement

## Progress

- Distributed information with important numbers and Web sites at SFC CAB meeting
- Mouse pad
- Business card
- Remaining sets will be mailed to agencies after SFC CAB meeting
- Presented Idea of SPS National Agency Directory project at PMCC
- To get buy in from other RFCs and their agencies
- Briefly Presented by Abbie Loftus
- Follow up formally by letter to other RFC’s and agencies

**Notes:**
The Disaster Recovery workgroup has completed several projects since March 2007.  They are: 
Creating a means to process payment files if the primary data center (HROC) is down  
Continuing to make sure there is connectivity to the backup data center KROC and now PROC
 Completing test “disaster” runs with three agencies
Finalizing the SPS emergency contact information project by distributing the SPS emergency desktop mouse pads and business card magnets today.  The remaining sets will be mailed by SFC to the Certifying Officers and Data Entry Operators.  We are pleased with the results of this project.  

We are now going one step further by developing an agency directory.  Abbie presented this idea at the PM Conference, proposing a National Directory.  We will follow up with a formal letter to the other RFCs and agencies.  However, we are going ahead to begin this project for the  SFC customers.  The workgroup has already come up with ideas for the implementation of the directory project, which we will share with you today.

## SPS National Agency Directory Project

- Suggested Information in electronic directory are:
- Purpose
- Basic steps to take during an emergency
- One secure centralized database
- Information will be stored in secured area

**Notes:**
The suggested information that we plan to include in this electronic directory are:
List and explain.

## SPS National Agency Directory Project

- Contact Information
- Agency Name
- Street Address (of disbursing location)
- Web Site
- Contact Names (primary and alternate)
- E-mail addresses (work and home)
- Phone Numbers (work, home, and cell)
- Telecommunication Contact Names (primary and alternate)
- E-mail addresses (work and home)
- Phone Numbers (work, home, and cell)

**Notes:**
Continue listing and explaining the components of the directory.

## Team Members

- Lake Gardner – Lead (Minerals Management Service)
- Joe Paule – Co-Lead (SFC - EOB)
- Meyer Persow (Office of Personnel Management)
- Nancy Thomas (Office of Navajo & Hopi Indian Relocation)
- Eddie Cruz (SFC – EOB)
- Jackie Mitchell (SFC - EOB)
- Margaret Tong (SFC - DMST)
- Kevin Becker (SFC - DMST)
- Fay Rurup (SFC - PIB)
- Sandra Young (SFC - PIB)

**Notes:**
The team members listed have worked diligently together to accomplish the projects completed thus far.  Once the directory is completed this workgroup will have completed their desired tasks.  This will complete and disband the Disaster Recovery Workgroup.

## WHAT’S NEXT?

- New CAB project
- Ideas
- Collections
- Requirement to use FMS collections programs
- Update TFM to mandate electronic collections
- Governmentwide Accounting
- Partnerships
- GWA project team
- Other CABs
- Issues and concerns survey
- Updates

**Notes:**
What’s next?

It is time to decide on  new projects that will benefit us.  Two of the three areas I we will present today were discussed in Las Vegas and are yet outstanding.  The third ideas was recently suggested by Meyer Persow. After listening to the updates at the PM Conference we may want to make changes to what is listed here today, and include suggestions for new  projects that will support  agencies more effectively from what we learned the last two days. As we look at each idea we will take time to discuss its feasibility and relevancy as a new workgroup project .  Let us take a look at what we have.
The first is collections.  FMS has several collections programs that the agencies can take advantage of.  It was suggested to look into researching what is required to make it mandatory to use FMS collections programs that have already proven to be user friendly and is encouraged by FMS to use. FMS is ready to assist any agency save time and money by using this programs..  
It was also suggested seek ways to mandate the processing of electronic  collections in the TFM.  Now  that we have heard about the new implications the Collections and Cash Management Modernization (CCM) program, let’ get some feedback as to we need to change the ideas proposed here.    Allow about three minutes for discussion.  Comments will be written by Michelle on the flip chart.
The second concern addressed in Las Vegas is governmentwide accounting.  The year 2011 is quickly  approaching.  It may yet be good to partner with the GWA project team and other CABs to address issues and concerns, along with having a stronger voice in the governmentwide accounting implementation process
  Ask for input and suggestions.

## WHAT’S NEXT?

- New CAB project
- Ideas
- CAB Conference Planning Committee
- Partner with PIB
- Coordinate and execute phases of conference
- Project volunteers
- Project lead

**Notes:**
The third ideas as suggested by Meyer is having volunteers to be active in taking on and implementing specific areas/phases of future conferences.  You would partner with the SFC Products and Initiatives Branch to plan, coordinate and execute the conference.  Some of the phases are:
Special Events
Topics and focus 
Speakers
Conference Locations and setup

Ask for other phases not listed.  

After asking for other project suggestions from the floor.  Discuss as needed.
Have group decide on future project(s) and  volunteers and project lead for each new project.

## Questions???????Comments!