# Presentation: 692494

## Becoming a GWA Reporter

**Becoming a GWA Reporter**

##  Change the fundamental reconciliation process
  Eliminate the redundant reporting processes
  Provide accounting information in a more timely manner
  Provide a central location for accounting data
  Streamline agency access
  Replace the current Legacy Central Accounting System (STAR)

-   Eliminate the redundant reporting processes
-   Provide accounting information in a more timely manner
-   Provide a central location for accounting data
-   Streamline agency access
-   Replace the current Legacy Central Accounting System (STAR)

- Objective

## Slide 3

**Notes:**
This diagram is a picture of the future we are moving towards in GWA.

In order to capture the Treasury Symbol (TAS) and Business Event Type Code (BETC) at the earliest possible time for an agency TDO payment, collection, and intra-governmental transactions and post directly to the fund balance with treasury, GWA’s source systems will be sending the detail information along with the summary information to GWA on a daily basis.

IPAC is our source system for intra-governmental transactions, PACER our source system for TDO payment information, and TRS our source system for collections information.  IPAC, PACER, and TRS will be sending a daily file with the TAS/BETC and/or C-Key to our Central Accounting Front End (known as CAFÉ).  

CAFE is the Government Wide Accounting System (GWA) module that manages information exchange between the GWA System and the source, feeder, and destination systems interacting with the U.S. Government Central Accounting System. When CAFE receives the daily files, it will invoke SAM to either validate or derive the TAS/BETC based on the accounting information received on the transaction.  Once the accounting information has been validated, CAFÉ will create the necessary end-of-the-month files and send them to STAR to meet STAR reporting requirements.

Agencies may get access to various GWA modules depending on their government-wide accounting needs. The Partial FMS 224 module will provide Federal Program Agencies (FPAs) that utilize FMS Regional Finance Centers for their disbursing activity the capability to submit their monthly statement of transactions to the Financial Management Service (FMS).  Because CAFÉ will create the agency’s monthly statement of transactions from the daily files received, agencies will only need to use Partial FMS 224 for re-classification purposes only.         

The Authority Transaction Module (ATM) consists of Non-Expenditure Transfers, Borrowing from Treasury, Warrant Journal Voucher, and Appropriation Warrants. The Non-Expenditure Transfers (NET) application provides an automated process for creating, approving, and reviewing NET transactions.  Borrowing from Treasury is a NET transaction that has been separated from other NET transactions due their uniqueness and specific audience. The Borrowing from Treasury application provides an on-line process for creating, approving and reviewing Borrowings from Treasury.  Appropriation Warrant application provides automated processing and display of Appropriation Warrant transactions through the Internet.  Warrant Journal Vouchers application provides automated processing and display of the Journal Voucher transactions through the Internet.

GWA’s Report module currently consists of Account Statement and TDO Payment Support.  Account Statement is an online, query driven component that provides a daily refreshed view of a Federal Program Agency’s Fund Balance With Treasury.  The primary goal of the Account Statement is to provide an up-to-date source of balance and transaction information to assist Federal Program Agencies (FPAs) with their reconciliation processes.  TDO Payment Support provides Federal Program Agencies (FPAs) with internet access to paid confirmation transactions processed by FMS Regional Finance Centers (RFCs).  It allows Federal Agencies to access detailed disbursement information which confirms that submitted payment requests were indeed accomplished at the servicing Regional Financial Center (RFC). 

##  Develop a method to bring on the maximum number of agencies as soon as possible
Implement feeder mechanisms (IPAC, Payments, Collections) in phase in approach
Develop tools to assist in implementation (SAM, Account Statement) 
Provide a tool for agencies to phase in GWA processing
P224 provides for reclassification capability by using only section I of the 224
Ability to turn off sections of the P224
Incremental approach allows for efficient planning and scheduling of resource utilization and testing in manageable parts

- Implement feeder mechanisms (IPAC, Payments, Collections) in phase in approach
- Develop tools to assist in implementation (SAM, Account Statement)
- Provide a tool for agencies to phase in GWA processing
- P224 provides for reclassification capability by using only section I of the 224
- Ability to turn off sections of the P224
- Incremental approach allows for efficient planning and scheduling of resource utilization and testing in manageable parts

- Implementation Strategy

##   Reduced end of month reporting
  Improved reconciliation processing
  Most current fund balance available
  Improved turnaround on processed data
  Resources available to assist

-   Improved reconciliation processing
-   Most current fund balance available
-   Improved turnaround on processed data
-   Resources available to assist

- Why Become A GWA Reporter?

##   Set up your Trading Partner Agreement with your customers 
Communicate with your trading partners

Modify your accounting systems to provide and accept TAS/BETC on IPAC transactions 
Work with SAM implementation team to set up profiles/default rules

Contact FMS to become a GWA Player

- Communicate with your trading partners
- Modify your accounting systems to provide and accept TAS/BETC on IPAC transactions
- Work with SAM implementation team to set up profiles/default rules
- Contact FMS to become a GWA Player

- What should my agency be doing to prepare?

## Bureau of Public Debt (BPD)
Financial Management Service (FMS)
Internal Revenue Service (IRS)
Government Printing Office (GPO)

Future GWA Players
Federal Energy Regulatory Commission 
IRS Service Centers

- Financial Management Service (FMS)
- Internal Revenue Service (IRS)
- Government Printing Office (GPO)
- _Future GWA Players_
- Federal Energy Regulatory Commission
- IRS Service Centers

- Current GWA Reporters

## Complexity and differences of agency accounting processes
PAIR Team
  Amount of time needed for system changes
  Agency education needed for transaction reporting
Develop GWA Player package
  FMS knowledge/resources to assist agencies in implementation
PAIR Team

- PAIR Team
-   Amount of time needed for system changes
-   Agency education needed for transaction reporting
- Develop GWA Player package
-   FMS knowledge/resources to assist agencies in implementation
- PAIR Team

- Lessons Learned

## Preparation for GWA Reporting
Meet with agency to discuss agency specific reporting procedures
Exchange contact information, access IDs, system requirements/changes
Sign Memorandum of Understanding
Obtain access to GWA applications
Establish SAM access and default rules/profile
Ensure TPAs are in place and communication with trading partners is open
Decide date to begin Parallel Reporting Phase

- Meet with agency to discuss agency specific reporting procedures
- Exchange contact information, access IDs, system requirements/changes
- Sign Memorandum of Understanding
- Obtain access to GWA applications
- Establish SAM access and default rules/profile
- Ensure TPAs are in place and communication with trading partners is open
- Decide date to begin Parallel Reporting Phase

- GWA Reporting Process

## Parallel Reporting Phase
Agency reports IPAC transactions with TAS/BETC information on the sender and receiver sides
Agency continues to report IPAC transactions on monthly 224
Agency continues to talk with their trading partner to solve data discrepancies 
GWA compares data as entered through IPAC and the 224
GWA meets with agency to discuss data discrepancies
GWA verifies that an agency’s SOD is zero
GWA and agency agree on GWA Reporter implementation date

- Agency reports IPAC transactions with TAS/BETC information on the sender and receiver sides
- Agency continues to report IPAC transactions on monthly 224
- Agency continues to talk with their trading partner to solve data discrepancies
- GWA compares data as entered through IPAC and the 224
- GWA meets with agency to discuss data discrepancies
- GWA verifies that an agency’s SOD is zero
- GWA and agency agree on GWA Reporter implementation date

- GWA Reporting Process

## GWA Reporter Implementation
Agency discontinues to report IPAC transactions on monthly 224
GWA reports IPAC transactions on monthly 224 for agency
If necessary, agency reclassifies IPAC transactions on Section 1 of P224

- Agency discontinues to report IPAC transactions on monthly 224
- GWA reports IPAC transactions on monthly 224 for agency
- If necessary, agency reclassifies IPAC transactions on Section 1 of P224

- GWA Reporting Process

## Do you have what it takes to be a GWA Reporter?
ALC must be a 224 reporter
SOD’s must be clear
Be prepared to capture TAS/BETC info
Willing to participate

- ALC must be a 224 reporter
- SOD’s must be clear
- Be prepared to capture TAS/BETC info
- Willing to participate

- GWA Wants You!

## Contact Information

- The GWA reporting deadline is fast approaching.
- Become a GWA Reporter early!
- If you are interested in becoming a GWA Reporter, please contact Anna Hancock at 202-874-9868 or email _[anna.hancock@fms.treas.gov](mailto:anna.hancock@fms.treas.gov)_.