# Presentation: 253723

## 2002 Revision of AACR2&LC Implementation:  Dec. 1, 2002

- 2002 Revision of AACR2&LC Implementation:  Dec. 1, 2002

- Barbara B. Tillett
- Chief, CPSO

**Notes:**
Welcome!

I’m very pleased to see you all here today even if this is a mandatory session, it hopefully will help you all to understand the things that are changed in the new 2002 revision of AACR2.  LC has decided to implement these changes on December 1, 2002 – in just a few weeks.  We had originally targeted Sept. 1, but after consulting with other libraries and the bibliographic utilities, we adjusted to the December 1 date.

The implementation date may be different in other libraries although many PCC participants are implementing the 2002 revision the same time as LC.   

## Scope of this Briefing

- Documentation for implementation
- Training for implementation
- Highlights of changes in rules
- LCRI 1.0
- Changes to specific rules
- MARC 21 bibliographic format changes

**Notes:**
By the end of today’s briefing you will have heard about the documentation that will be available for this implementation of rule changes and about
the training we have planned for this implementation.

We will also cover just the highlights of changes in the rules and the LC rule interpretations, especially changes in the LCRI 1.0 and changes to a few specific rules, and then will end with some changes in the MARC 21 bibliographic record format that you will need to know about.

We’re focusing this session on what has changed.

So let’s get started!  Documentation...

## Documentation for Implementation

- AACR2 2002 Revision – available in Cataloger’s Desktop for LC staff by November 26, 2002

- LCRI Updates #2 and #3 for 2002
- File and read paper copies before December 1, 2002
- Also available in Cataloger’s Desktop for LC staff by November 26, 2002

**Notes:**
Paper copies of 2002 Revision have been ordered so there will be   one copy per team.  Individuals will be expected to use AACR2 and the LCRIs online in Cat Desktop.  This is part of Beacher Wiggins’ initiative to get us to use documentation online.

You should by now have received the LC Rule Interpretation updates #2 and # 3 – please file #2 first and then file #3, because some of the LCRIs in #2 were updated again in #3.

Bruce Johnson in CDS will load a special “LC update” to Cataloger’s Desktop in the days before Thanksgiving – Bruce now says November 26th, and we hope it will be on all of your PC’s that same week, so you will have it for the December 1 implementation date.  

Please do not begin using it until December 1.

## Documentation for Implementation

- Some revised LCRIs on CPSO public Web site
- 	http://www.loc.gov/catdir/cpso/de2002_2.html
- Listing of significant changes in 2002 Revision on staff and LC public Web sites
- 	http://lcweb.loc.gov/staff/catdir/cpso/aacr2002.html

**Notes:**
Some of the revised LCRIs were not included in update #3; but they will be in Update #4 that should be published in late November or December.  Until then, they will be available on the CPSO public Web site – shown at the top here in blue.  

These new and revised LCRIs were developed by groups of LC and PCC catalogers. I want to thank those of you who helped with this documentation.

There is also a listing of the significant changes in the 2002 revision that will be on both the public and staff Web site at the URL shown here at the bottom of the slide and on your handout.

This will also be distributed later this month to all of you here today.

## Training for Implementation

- This “overview” briefing
- Supplementary material on “major” and “minor” title changes for monograph teams
- Exercise on the updates
- Specific training sessions:
- Chapter 3: for staff in Geography & Map Division
- Chapter 12 -- serials: for staff in Serial Record Division and other acquisitions units
- Chapter 12 -- updating Internet resources/updating loose-leafs: for monograph catalogers who catalog these resources

**Notes:**
Your training for these rule revisions begins with this overview briefing.  
CPSO also will be providing supplemental materials to help you with the concepts of “major” and “minor”  title changes and we’ll give your teams an exercise on the revised rules and LCRIs to be sure you understand the changes, for example when to make a new SAR for a monographic series.  The materials will be distributed to teams with follow-up opportunities for discussion and review of the exercise.  We’re distributing these extra materials and exercises [this week] (Nov. 14 and 15). Each Division will be determining the amount of special assignment time that you will be given for reading these materials, for doing the exercises, and for discussing them in your teams.
There will also be specific training sessions:
for Geography & Map staff  -- being arranged by G&M
 for serials staff – being arranged by Serial Record Division 	
And training for two groups of monograph catalogers – these will be half-day training sessions in November arranged by CPSO; the trainees have already been contacted.

## 2002 Revision

- Not an amendment package
-  this time
- New printing of entire AACR2
- Changes incorporated into text
- Different fonts for text and examples
- Most rules not changed!

**Notes:**
You will notice that we have a 2002 revision – it’s not just an amendments package this time, but rather a completely new printing of the entire AACR2.  All of the previous amendments have been incorporated into the text and from now on it will be issued in loose-leaf format so the updates can be integrated into the main text.  It uses a different font for the rules than for the examples, to hopefully make it easier to determine which is which.  But I do want to point out that the different fonts affect many of the line endings, so that it may appear that many rules have been changed.  You can’t just compare your old pages with the new pages to quickly see what’s different.

You will be relieved to hear that
Most of the rules have not changed!

## Highlights of Changes

- Chapter 1
- Chapter 3
- Chapter 9
- Chapter 12
- Chapter 21
- Glossary

**Notes:**
The rules revised in the 2002 Revision fall into these five chapters that you see on this slide; plus there are new definitions added to the Glossary, primarily related to the revision of chapter 12.  Let’s first look at chapters 3 and 9.

## Highlights: Chapter 3Cartographic Materials

- Chapter 3 revisions:
- Rules added for description
- 	of electronic cartographic
- 	resources
- Rules added in the Physical description
- 	area for layout, production method,
- 	and medium

**Notes:**
In chapter 3, rules were added for the description of electronic cartographic resources and rules were added  in the physical description area for layout, production method, and medium.

Those of you cataloging cartographic materials will get special training on the rule changes, but you will also probably be happy to see that many of the guidelines in the cartographic cataloging manual are now incorporated into the rules.

## Highlights: Chapter 9Electronic Resources

- Chapter 9 revisions:
- Only changes: rules and examples for integrating resources moved to chapter 12

**Notes:**
The only change in Chapter 9 was to move the rules and examples dealing with integrating resources to chapter 12.

## Highlights:  Chapter 12Continuing Resources

- Name now “Continuing Resources”
- Scope expanded:
- Serials
- Integrating resources
- Some finite resources:
- Reprints of serials
- Finite integrating resources
- Resources with characteristics of serials ... but whose duration is limited

- V.23
- Journal

**Notes:**
Chapter 12 underwent a conceptual shift as the result of efforts to harmonize with the practices of the ISBD – International Standard for Bibliographic Description for continuing resources as well as the  ISSN communities for the International Standard Serial Number.

The title of the chapter is somewhat misleading and may be adjusted with a future new edition of AACR, but for now the chapter actually covers all of the continuing resources as well as some finite resources.   So we have the serials that you were used to seeing here and that are on this slide, but we have added “integrating resources” and some finite resources.    I’ll explain that more in a moment.

Beginning in December, it will be LC’s serials catalogers, not monograph catalogers, who will catalog the resources in the last category on this slide – the materials that act like serials but have a limited duration, for example, the daily newsletter of a one-time-only conference or a monthly status report of a two-year project.  So these will now be cataloged in Serial Record Division as serials.

## Highlights:  Chapter 12

- Not just for LC’s serial catalogers any more!
- For LC’s monograph catalogers:
- Transcribing series statements for monographic series in analytic records
- Creating bibliographic records for updating loose-leafs
- Creating bibliographic records for updating Internet resources
- Creating series authority records for monographic series

**Notes:**
Those of you who catalog monographs, please remember that you will use some of the chapter 12 rules when transcribing series statements for monographic series in analytic records.  You’ll also use it
for creating bib records for updating loose-leafs
for creating bib records for updating Internet resources
and
 for creating series authority records for monographic series.  More information about series statements and series authority records will be included in the material we will be distributing to each team.

## Background: Changes in Chapter 12

- Graham/Hirons “seriality” paper at Toronto conference
- JSC assignment to Jean Hirons
- AACR2 Review Group (LC/CONSER+)
- Adele Hallam’s *Cataloging Rules for the Description of Looseleaf Publications*
- Harmonization with ISBD(S) and ISSN

**Notes:**
"Seriality" is a property of how things can be issued, but it is not just restricted to serials:  it applies also to integrating resources, some multipart items, some supplementary and accompanying material, and other things that come out in succession. We know that some bibliographic resources change over their lifetime and sometimes the bibliographic data elements (like title, publisher, place of publication, as so forth) also change as a result.

For the 1997 Toronto conference on the principles and future development of AACR, the paper by Jean Hirons (LC's CONSER Coordinator) and the late Crystal Graham proposed that AACR2 address seriality.  After the conference, the JSC asked Jean to prepare a report with proposals covering both serials and integrating resources. Jean convened an AACR2 Review Group composed of representatives from LC, CONSER libraries, and other U.S. libraries with some corresponding members from outside the U.S. to work with her to prepare the JSC report.  Policy decisions in current LCRIs and in current CONSER documentation subsequently were added.  Also, the principles in Adele Hallam’s manual which apply to all integrating resources, not just to updating loose-leafs, were proposed for addition to AACR2.  For now the JSC postponed work on rules for multipart items.

The timing of this work on chapter 12 coincided with revision efforts for two other standards: the International Standard Bibliographic Description (Serials) and the ISSN Manual.  The ISBD(S) Review Group included individuals from LC and other libraries.  Members of the groups working on the three standards met at LC in late 2000 to consider unresolved questions.  The major unresolved topic is the transcription of series titles proper in series statements; a new ISBD working group is being formed to consider those differences. Let’s look now at some new and revised definitions related to the revision of chapter 12.

## New Definitions

- Bibliographic resource:
- 	    “An expression or manifestation of a work or an item that forms the basis for bibliographic description.  A bibliographic resource may be tangible or intangible.”
- FRBR
- Work
- Expression
- Manifestation
- Item

**Notes:**
Bibliographic resource: “An expression or manifestation of a work or an item that forms the basis for bibliographic description.  A bibliographic resource may be tangible or intangible.”

It is probably more accurate to say a “manifestation” forms the basis for bibliographic description, so this term “bibliographic resource” may also change over time as IFLA and others begin to use the FRBR terminology – Functional Requirements for Bibliographic Records – I hope you were able to come to one of the sessions [I/Barbara] gave earlier this year about FRBR – you will hear about FRBR again as we continue to include its concepts and terminology more and more in the cataloguing rules.

## New Definitions

- Continuing resource:
- 	    “A bibliographic resource that is issued over time with no predetermined conclusion.  Continuing resources include serials and ongoing integrating resources.”

**Notes:**
The harmonization group agreed to this definition for 
Continuing resource...
“A bibliographic resource that is issued over time with no predetermined conclusion.  Continuing resources include serials and ongoing integrating resources.”

## Revised Definition

- Serial:
- 	“A continuing resource issued in a succession of **discrete** parts, usually bearing numbering, that has no predetermined conclusion.  Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series.”

**Notes:**
Even the definition of serial was changed in several ways:

The wording “usually bearing numbering” now opens the door to considered unnumbered as well as numbered monographic series as serials.  But, the change I want to emphasize here is the addition of the word “discrete” to say that a serial is issued in a succession of discrete parts.  Each issue of a serial can stand alone.

## New Definition

- Integrating resource:
- 	“A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole.  Integrating resources can be finite or continuing.  Examples of integrating resources include updating loose-leafs and updating Web sites”

**Notes:**
Now to Integrating resources
“A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole.  Integrating resources can be finite or continuing.  Examples of integrating resources include updating loose-leafs and updating Web sites”

The word “discrete” is used in this new definition but here the updates to an integrating resource do not remain discrete.  That is, the additional components are integrated with the rest of the resource.
It is this “discrete” vs. “not-discrete” characteristic that helps us decide if a bibliographic resource is an integrating resource or not.  Let’s look at the illustration on the next slides.

## Integrating Resources

- etc.

**Notes:**
(Click) A major difference between integrating resources and other resources published over time (multipart items and serials) is that the updates to an integrating resource don’t remain discrete.  The update is “integrated” into the whole and it’s not always possible to tell what content has been added, deleted, or changed.

(Click) In this slide, (click) the “brown rectangle updates” are integrated into Resource A resulting in (click) the updated Resource B.  That resource is updated by (click) the integration of the “purple updates” which results in (click) the updated Resource C, and so on.

## Updating Loose-Leafs: “Traditional” Integrating Resource

- Credit:  Steven Miller

**Notes:**
Many of you now use the LCRIs as part of Cataloger’s Desktop.  But, you are familiar with receiving an update package for this updating loose-leaf and the process of replacing, removing, and adding pages. This is a traditional, finite integrating resource.  It is intended to have an end, as we plan for a new document series.
An example of a continuing integrating resource, would be the LC Web site, that we keep updating daily and it’s intended to go on indefinitely.  But actually the factor of finite or continuing does not matter with integrating resources, as the cataloging rules are the same regardless.
The two types of integrating resources most commonly cataloged in the Cataloging Directorate and in Geography and Map Division at LC are updating loose-leafs and updating Internet resources, like Web sites.

We are also now making a distinction between 
the format being a loose-leaf format (which could be any type of issuance, even a monograph but packaged in loose-leaf binder) versus
the type of issuance being an “updating loose-leaf” – that is, it has a base volume and is intended to be updated with pages inserted, removed, or replaced.  There is a new definition in the Glossary

## Type of Issuance

- Finite

- Continuing

- Monographs

**Notes:**
So when we’re looking at different types of issuance we can see there are different ways materials can be issued.

We’re dividing this world into finite  - that are complete 
and continuing types – that are issued in succession.

A monograph is a finite resource.

## Type of Issuance

- Finite

- Continuing

- Monographs

- Integrating Resources

**Notes:**
An integrating resource may either be finite or continuing.  

Here we have the updates to AACR2 that will be integrated into the loose-leaf version – it is an updating loose-leaf issued in a loose-leaf format.

## Type of Issuance

- Finite

- Continuing

- Monographs

- Integrating Resources

- Serials

**Notes:**
And serials are continuing by definition.

## Multipart item

**Notes:**
We can also look at types of issuance in terms of the “discrete” factor.  Note the wording about remaining or not remaining “discrete.”  Do you see how the updates to the integrating resource (on the right hand side of the slide) become part of the overall resource and can’t be seen as separate parts once the resource has been updated?  By contrast, the later parts of a multipart item or of a serial remain discrete.

You will have this image of how bibliographic resources are issued near the beginning of the revised LCRI 1.0.  We’ll talk more about that LCRI later.

Note the asterisk for some finite integrating resources – you will still use chapter 12 rules, because the transcription of data elements and the handling of changed data elements are the same whether the resource is finite or continuing.  All integrating resources are covered by rules in chapter 12.

## LCRI 1.0

- Revised, expanded version of LCRI 12.0A (serials vs. monographs) – latest revision is in LCRI Update #3
- Decisions to be made before beginning to catalog

**Notes:**
An expanded LCRI 1.0 will now replace the existing LCRI 12.0A which gave LC’s policy decisions on “monograph vs. serial”  - we now will have guidance for all catalogers on the decisions that need to be made before you start to catalog – help in deciding what it is that you are cataloging.  You will see this in the update #3 to the LCRIs.

## LCRI 1.0 (continued)

- What is the type of issuance?
- Monograph vs. serial vs. integrating resource
- Policy decisions on monograph (i.e., multipart item) vs. serial (both have successive issues or parts)
- Policy decisions on electronic resources
- Policy decisions on loose-leaf format

**Notes:**
In the new LC rule interpretation for 1.0, you have more guidance on deciding if the resource you’re cataloging is a monograph, a serial, or an integrating resource.  The decision affects who will catalog the resource at LC and which rules will be used.  The LCRI includes some policy guidelines and some advice for making that decision.

## LCRI 1.0 (continued)

- Publications of limited-duration activities to be cataloged according to rules in chapter 12:
- _Provided _that resources have some characteristics of serials (successive issues, numbering, and perhaps frequency)
- 	E.g., 	a daily bulletin of non-recurring meeting,
- 		a quarterly report of a project.
- 		an annual report of an expedition
- Doesn’t include five-year plans or censuses
- No recataloging of existing records

**Notes:**
As we noted on an earlier slide, the scope of chapter 12 has not only been expanded from serials to include finite and continuing integrating resources but also some publications of limited-duration activities.  The LCRI has some guidelines for what LC will consider as publications falling into that category.  Existing multipart item records won’t be re-cataloged. BUT
 Monograph catalogers should forward not-yet cataloged publications that are in this category to Serial Record Division.

When you get the new LCRI for 1.0, please take a look at it, as some material was moved there from other parts of former rule interpretations – the information other than the changes I just described will be familiar to you but just located in a new place to keep these general decisions all together.

## Changes to Specific RulesTitle Proper

- Changes in AACR2 and U.S. practice:
- All resources:  Introductory words (1.1B1)
- Serials (including monographic series) and integrating resources:
- Typographic error (12.1B1)
- Initialism vs. full form (12.1B2)

**Notes:**
After you have made some general decisions about what you are cataloging and who will be cataloging it, there are some changes in chapter 1 and chapter 12 regarding the transcription of the title proper.  
One rule about introductory words is in chapter 1 and applies to all resources.

The other two rules are in chapter 12 and so don’t apply to monographs or multipart items.  However, because they do apply to monographic series (a category of serial), monograph catalogers will apply these rules when recording series statements in analytic records and when creating SARs.  So let’s look at each of these specific rules.

## Title proper:  1.1B1

- Introductory words (1.1B1)
- Don’t transcribe “... words that serve as an introduction ... not intended to be part of the title.”
- Give form with those words in note.
**245 00 $a Today’s world**
**246 1# $i Title appears on item as: ****	****	****	****$a Welcome to today’s world**

**Notes:**
AACR2 rule 1.1B1 has to do with titles proper and introductory words at the start of the title.    It says :
Do not transcribe the words that serve as an introduction that are not intended to be part of the title.
This rule is one of those in chapter 1 that was revised as part of the work on chapter 12.

And we would follow 21.30J2 to provide access from the variant title in its fuller form – that is with the introductory words.

Right now the LCRI 21.30J doesn’t  yet have a section requiring the access point for this note that is now required by rule 1.1B1, but the LCRI  is being revised to cover this situation.

You see the example here that the title appears on the item as Welcome to today’s world, but we’d transcribe the title proper as just Today’s world and make the added note and access point for the full title.

## Title Proper: 12.1B1

- Typographic error (12.1B1)
- Correct an obvious error
- Give the found form of the title in a note
- Give access to the found form of the title (LCRI 21.30J)
- Change in the rule based on an LCRI for serials
- 245 00 $a Ohio adventures
- 246 1# $i Title on no. 1: $a Ohioo adventures

**Notes:**
Then in chapter 12 for titles proper, we have rule 12.1B1 that is based on our former LC Rule Interpretation.   The rule applies both to serials (including monographic series) and to integrating resources.
When there is a typographic error, you are to correct an obvious error, give the found form of the title in a note (a 246 field with first indicator 1) and give access to the found form, following the LCRI 21.30J.
You’ll notice that the first indicator in field 246 is 1, to give added access to the “incorrect form” with the typographical error in case someone is looking for it that way.

## Title Proper: 12.1B2

- Initialism/acronym
- If both initialism/acronym and full form on chief source, now prefer full form
- Give initialism/acronym as other title information in the serial/integrating resource bibliographic record (AACR 12.1E1) or as a reference in the SAR

**Notes:**
The second rule affecting the title proper of serials (including monographic series) and integrating resources is 12.1B2 on choosing the title proper when it is present on the chief source in both a full form and an initialism or acronym of that form.

When it appears in both the full and brief form, you now prefer the fuller form for the 245, title proper and give the brief form as other title information in the serial or integrating resource bib record or give it as a reference in the series authority record.

The LCRI 26.5A is being revised to include the instruction about adding a reference in the SAR for the brief form.

## RIB

***RIB***
**         ****research in biology**

- On chief source:

- Title proper:  Research in biology

**Notes:**
Here’s an example – a serial with both the initialism and the full form on the chief source – you use the full form “Research in biology” for the title proper and make a note and added access point for the initials “RIB.”

## Title Proper: 12.1B2 (cont’d)

- Implementation (LCRI): do not change existing records that have initialism as title proper
- Change in the rule is the result of harmonization with ISSN

**Notes:**
The implementation policy is not to change existing records.  You’ll find this in LCRI 12.1B2.

Again this change in the rule is the result of harmonization with ISSN when we looked at AACR2, ISBD(CR), and ISSN practices.

## Numbering Area: 12.3G1

- Change in AACR2 and U.S. practice; change in rule is from the harmonization with ISSN
- Applies to serials (including monographic series)
- Don’t create a new serial bibliographic record or a new series authority record (SAR) when a new numbering system begins and wording such as “new series” is lacking
- Don’t condense existing bibliographic records or SARs

**Notes:**
The next rule I want us to look at is for numbering, but some of you need to know about it for series authority records – and there will be more information about this in the material we will distribute to the teams.  This change does not apply to integrating resources because the numbering area isn’t used in records for integrating resources.
You do not create a new serial bibliographic record or a new series authority record when a new numbering system begins and the wording like “new series” is lacking – in the past you would have made a new record.  Now
instead of creating a new record, you will be updating the existing record: 
for serials you will do this by adding information to the Numbering area in the MARC field 362; 

for series authority records, you will do this by adding another 642 field.  

However, do NOT merge existing records where this situation resulted in two or more bibliographic or series authority records in the past.  Leave the older records as is.

## Numbering Area: 12.3G1 (continued)

- When resource is in a monographic series:
- Supply wording in series statement of monograph analytics (1.6G1)
- 	Latest issue of series in database published in 2001; issue of same series to be cataloged published in 2002 and has numbering “volume 1”
- 4XX in bibliographic record:  ... $v [new ser.], v. 1
-       or
- 4XX in bibliographic record:  ... $v [n.F], Bd. 1

**Notes:**
Monograph catalogers will need to determine if the volume 1 to be cataloged is really a new series or is a new numbering system for an existing series. If it is a case of new numbering system for an existing series, supply the words “new series” in subfield $v in the language of the title.  The first example here is for a title in English, the second is for a title in German. So here we show adding [new ser.] in English for a title in English or [n.F.] for a title in German.

If in doubt, assume you’re handling a new series, and create a new record.

What about the corresponding series authority record?

## Numbering Area: 12.3G1 (continued)

- When resource is in a monographic series:
- Do not create new SAR if wording comparable to “new series” is lacking (LCRI 1.6)
- Add new 642 field to existing SAR
- 	**642     $a [new ser.], v. 1 $d 2002-  $5 DLC**
**	****642     $a v. 1 $d 1989-2001 $5 DLC**

- added

**Notes:**
The instruction to add another 642 field is being clarified in a revision of the DCM Z1 “yellow page” for the 642 field.  Note that brackets are used in the 642 field to accurately reflect transcription of this information and to clarify for the cataloger that this information was supplied. 

## Relationships to Other Resources

- Reciprocal linking notes (12.7B8) between:
- Serials and serials
- Serials and integrating resources
- Serials and monographs
- Integrating resources and integrating resources
- Integrating resources and monographs
**BUT NOT**:  monographs and monographs

**Notes:**
Another change...this is dealing with relationships among resources and when to make reciprocal linking notes.
Reciprocal linking notes are pairs of notes put on the linked bibliographic records that are involved in a relationship, for example, “Continues” and “Continued by” notes.  
Those of you who catalog serials and integrating resources will be adding such notes to records for those relationships noted here.  
And you are already used to doing this for the most part, but
Notice that this applies even when you are linking a serial or an integrating resource with a monograph or vice versa. So such notes are updated as needed by catalogers for serials and integrating resources.
BUT we will NOT  be giving such notes for linking monographs to other monographs.
HOWEVER, Those of you who catalog monographs should NOT modify or remove such notes on bibliographic records.

Let’s now look at rules for integrating resources.

## Integrating Resources: Description

- Base description on current iteration
- New definition:  “Iteration”
- 		“An instance of an integrating resource, either as first 	  published or after it has been updated.”
- Change existing record when data element changes
- Re-do the description to match current iteration
- Give earlier information in a note
- As long as the resource is the same resource

**Notes:**
The description of an integrating resource has to be based on the current iteration because nothing else is available (unless you’ve archived the earlier iterations).  
“Iteration” is another new definition in AACR2.  The definition of an iteration is an instance of an integrating resource, either as first published or after it has been updated.  It’s the snapshot in time that you see when you’re looking at an integrating resource. 

As long as the resource is the same resource, it is never represented by more than one record.  

There is one record for an integrating resource.

When a data element changes (e.g., title proper, parallel title, publisher - whatever), the description is revised to reflect the current iteration.  Information about an earlier title proper is given in a note; other earlier information is given in a note if important.  And we would always give added access through that earlier title using rule 21.30J.

## Integrating Resources: Description (continued)

**Existing record:**
- 245 00 $a Scholarship opportunities for    			future math teachers
- 500 ## $a Description based on: release 5, 			published 1999.
**Same record updated after change in title proper:**
- 245 00 $a Future math teachers’ scholarship
- 		  	opportunities
- 247 10 $a Scholarship opportunities for future       		math teachers $f <release 5, 				published 1999>
- 500 ## $a Description based on: release 9, 			published 2001.

**Notes:**
This slide is an example of updating an existing record for an integrating resource to react to a change in the title proper.  The original title proper of the same resource has been replaced by a new title proper.  The same action, of changing the description to reflect the latest information, and giving a note if important about the earlier information, applies to any data element.

Let’s move on now to the rules for the publication area.

## 1.4D4

- No longer shorten the name of the publisher to the form “The ______” if the name of the publisher is already given in the Title proper  and statement of responsibility area
- “Old rule 1.4D4” deleted (rules renumbered)
- Why delete the rule?  To allow for keyword searching/ retrieval of name of publisher
- Examples in other rules with “The ____” were updated

**Notes:**
Rule 1.4D4 was deleted -  we no longer shorten the name of the publisher in the 260 field – for some time we were shortening it , if the full form already appeared in the description.   We’d just insert things like “The Museum” or “The Society.”

NOW we want the full form in the 260 to enable keyword searching by the name of the publisher.

The JSC had approved the deletion of this rule last year, but the follow-up work of modifying all of the associated examples used in various rules wasn’t completed until this year.  So you will now see that reflected in the examples.

## Rule 1.4F8

- Rule 1.4F8 revised: covers serials and integrating resources in addition to multipart items
- Give earliest and latest dates* when first and last published issues, parts, or iterations are available
- If first/last issue/part/iteration is not available, give information about dates for first/last issue/part/iteration in a note
- *  these dates are the dates as determined by rules 1.4F1-1.4F7 (publication, distribution, copyright, or approximate dates)

**Notes:**
Rule 1.4F8 has been revised.  Now it applies to serials, integrating resources, and multipart items.  This is the rule that tells catalogers to give a span of dates in the 260 subfield c to show the earliest and latest dates when the first and last issues, parts, or iterations are available for cataloging.  
The kind of earliest and latest date that you give in the 260 field depends upon what kind of date appears on the bibliographic resource – a publication date, manufacturing date, copyright date, distribution date, or an approximate date; if you have the first or last issue or iteration, and it does not have a date, you do give an approximate date according to rule 1.4F7. 

If the first and/or last issue or iteration are not available, the base rule says don’t guess – do not give the earliest and/or latest dates in the publication, distribution, etc., area; the rule does say that any information about those dates can be given in a note.
So the rule is – if you don’t have the issue, don’t guess.  However

## Rule 1.4F8 (continued)

- New ***option***:  Supply earliest/latest dates even if first/last issue, part, or iteration isn’t available

**Notes:**
The revised rule 1.4F8 has a new option:  it allows you to supply the beginning date or the span of dates even if the first and/or last issue/part/iteration isn’t available for cataloging.

Some LC catalogers will be supplying this new option and others won’t.  Let’s look at the possibilities on the next slides.

## 1.4F8 Option:  Serials

- Option decision:  Do _not_ supply a date in 260 $c if the first/last issue or part isn’t available
- Current practice
- Will continue to give information in a note
- 	(362 1 field)

**Notes:**
For SERIALS
Serials catalogers will not apply the option to supply a date.  
You don’t have the 1st and/or the last issue.
The LC/CONSER practice for serials will not change.  There are too many problems with trying to “guess at” a publication date for a serial.  The rule will now reflect the LC/CONSER practice and the option would not be applied.

## 1.4F8 Option:  Multipart Items and Integrating Resources

- Option decision:  Supply a date even if the first/last issue or part is not available _only if_ an _explicit statement_ is available (LCRI 1.4F8), e.g.:
- 	“Created on March 10, 2001”
- 	“Began publication in 1998”
- Copyright dates are _not_ an explicit statement

**Notes:**
So how does this rule apply to multipart items and integrating resources?

We will apply the option, if there is an explicit statement – the LC rule interpretation has more explanation on this.  This will be a new practice for multipart items.

Those of you cataloging integrating resources will have more training on this in your special classes.

Let’s look at the next slides for multipart items.

## 1.4F8:  Multipart Items

- Example of applying option for a multipart item:
- Only volume 2 available for cataloging; preface states “... first volume was published in 2001”
**260 ## $a ______ $b ______ $c [2001]-**

**Notes:**
You notice here we have the situation where the  statement that the “first volume was published in 2001” is considered to be an explicit statement according to LCRI 1.4F8.  

So, the cataloger can supply a beginning date in the 260 $c even though volume 1 wasn’t available for cataloging.

This is NEW for multipart items.

## 1.4F8:  Multipart Items and Integrating Resources (continued)

- If first part/iteration isn’t available and there isn’t an explicit statement about beginning date in the available part/iteration, give any available information about the beginning date in a 362 1 field
- New practice/field for non-serial catalogers
- Don’t do research beyond the resource

**Notes:**
Here’s another thing that is NEW with the 2002 Revision- 
sometimes a cataloger won’t have the first part or iteration of a multipart item or an integrating resource and can’t apply the option because the available part or iteration lacks an explicit statement about the beginning date.  In such cases, there is no 260 $c in the bibliographic record.  However, if the cataloger has some information about the beginning date, the cataloger can put that information in a note.  Let’s look at the next two slides about how to handle this situation for a multipart item; catalogers of integrating resources will cover this rule in their specific training sessions.

Both the note and the use of the 362 field for multipart items are new, and yes, this will also be included in the material that we will distribute to all teams.

## 1.4F8:  Multipart Items (continued)

- Example of using 362 field for note for a multipart item because option can’t be applied:
- Only volume 3 published in 2002 is available for cataloging; no explicit statement about first volume; introduction explains that project began in early 2000
**362 1 $a Began publication in 2000?**
- Cataloger’s judgment when to give a 362 1 note

**Notes:**
Here we also see that the option cannot be applied because we only have volume 3 and have no explicit statement about the first volume.
- All we can find is a sentence in the introduction that explains the project began in early 2000.  The information found in the introduction of volume 3 isn’t considered to be an “explicit statement,” so we cannot use it to apply the option according to the LC/PCC practice decision for that option.  However, giving this note in the 362 field helps “locate in time” the possible beginning date of the multipart item.  So we cover this in an LC Rule interpretation.  You will get further handouts on this and it will be included in the exercises that we will give to each monograph team in November.

Another note in the rules, again just codifies what we had been doing and is not a change in practice for cataloging internet resources, but it will be new to catalogers of multipart items.

## 1.7B4

- Rule was revised to read:  “Make notes on titles _by which a bibliographic resource is commonly known _...if considered to be important.”
**245 10 $a Library of Congress subject ****	****	****	****headings**
**246 1# $i Commonly known as: $a Red book**

**Notes:**
Rule 1.7B4

An LC/CONSER practice for serials is the basis for this addition to rule 1.7B4 for all resources.  If the resource is known by a title that doesn’t appear on the resource, give a note and added entry for that title.

This slide shows LCSH and “Red book”

We’d do this for things like reports and hearings that are probably better known by the person or group that led the study or research – like the Warren Commission Report.

## 1.7B23

- New rule:  Item described note.
- 		“For serials, integrating resources, and multipart items, if the description is not based on the first issue, part, or iteration, identify the issue, part, or iteration used as the basis of description.”
- Serials and integrating resources also are covered by rule 12.7B23

**Notes:**
Rule 1.7B23 is a new rule in chapter 1.  It says that whenever you’re cataloging a bibliographic resource that is published in more than one issue, part, or iteration and the first issue/part/iteration isn’t available to be used as the basis of the description, include an “item described” note in the MARC field 500 to tell other catalogers what you were using to create the bibliographic record.  It justifies what you were using.

Serials have always had an “item described note” covered by 12.7B23.  The revision of chapter 12 includes integrating resources in that rule; that chapter 12 rule will be discussed in the training for integrating resources.  But, let’s look at the next slide to see how the rule is applied for multipart items.

## 1.7B23 (cont’d)

- Multipart items (LCRI 1.7B23)
- Include the publication date of the part in the note (to give a sense of the time period of publication)
**500 ## $a Description based on: v. 3,**
**	****	****	****published in 2001.**
- When the first part is received later, remove the 500 note and modify description as needed

**Notes:**
The LCRI for 1.7B23 has an instruction for catalogers of multipart items that says to include the publication date in the ‘item described’ note.  

When the first part is received and cataloged, the cataloger updates the record for the multipart item.  This 500 note is no longer needed, because the cataloger will be modifying the description if necessary to make it match the first part.

Let’s move on to the Part 2 rules – and when to make new records.

## Rules 21.2-21.3

- Rule 21.2A revised to identify which changes in title proper are “major changes” and which are “minor changes”
- “Major changes” require a new bibliographic record or new SAR for serial (including monographic series)
- Concepts “major” and “minor” from ISBD(CR)
- Agreement among JSC, ISBD(CR) and ISSN on the categories of major and minor changes

**Notes:**
We will need to be more careful about our terminology now when talking about differences in titles proper of serials (including monographic series).  Instead of saying “title changes,” we’ll refer to “major changes” which will require a new record – either a  serial bibliographic record or a new Series authority record 
and “minor changes” which won’t require a new record.

The result of the revision of 21.2A is that there will be fewer instances when a new record will be required even when there is a difference in the title proper.

The various groups – the JSC, the ISBD(CR) and ISSN communities – while working on their own standards cooperated to come to agreement on which differences are to be major and which are to be minor.  This agreement is very important when considering shared databases at the regional and international levels.

## Rules 21.2-21.3 (continued)

- Rules 21.2C1 and 21.3B1 expanded to cover integrating resources in addition to serials (including monographic series)
- Changes in rules 21.2-21.3 and their LCRIs covered in training sessions and in handouts/exercise for monograph teams
- Appendix on all “major/minor” changes to be separate ALA publication

**Notes:**
There isn’t time during this briefing to go into the details of the revisions to 21.2 and 21.3.  That information is easier to master in the small groups of you that will be getting further specialized training.  There will also be more information on this in the handouts and exercises you will be getting in November.

Some of you participated in the discussions of the proposed draft appendix of “major” and “minor” changes related to all areas of the description.  JSC agreed with the LC recommendation that the appendix was too detailed and that it would be more useful as a separate publication.  There is an ALA committee working on that publication now.

## Multipart Items: Policy Change

- Number of bibliographic records or SARs when the title of multipart item changes:
- Numbered multipart item:  always one record (rules 21.2B2 and 21.3A2)
- Unnumbered multipart item: _change in policy_ for LC/PCC on December 1, 2002 = only one record (LCRI 21.2B2 & LCRI 21.3A2: do not change or condense existing multiple records for same multipart item)

**Notes:**
The LC/PCC policy for unnumbered multipart items in the past was to create separate successive entry records for a change in title proper.  

That policy is now being changed, so that there is a single, consistent policy for all multipart items.  There will only be one record for the same multipart item, even if its title proper changes.

However, you are asked NOT to change the old records to update them to this practice.

That’s the overview of the rules and rule interpretations, now what about the MARC 21 format?

## MARC 21 Bibliographic Changes

- Changes in the MARC 21 Bibliographic Format:
- Implemented at LC with the implementation of the AACR2 2002 Revision on December 1, 2002
- Primarily affects catalogers of integrating resources

**Notes:**
Most of the changes in the MARC 21 bibliographic format that are being implemented on Dec. 1 apply to records for integrating resources.

## MARC 21: New Leader Code

- Leader:  Bibliographic level new code “i” (integrating resource)
- will be implemented by OCLC/RLIN no earlier than mid-2003
- _Interim:  code “m” (monograph) will continue to be used for integrating resources_

**Notes:**
The MARC 21 format has a code for bibliographic level in the Leader.  It also has new codes for integrating resources in the 008 and 006 fields which will be covered in the separate training sessions for those of you working with those materials.

OCLC and RLIN have announced they will not implement this new code until next year at the earliest, so the Library of Congress will hold off using this new code until the utilities are ready.  In the interim we will continue to code these as monographs – “m”

## MARC 21: “New” Fields

- 	Variable fields, generally used in records for serials until now, also will be used in records for integrating resources:
- 		022/222 – ISSN/Key title
- 		247/547 – Change in title proper
- 		310/321 – Frequency
- 		362 1 – Beginning/ending date of publication*
- 		550 – Earlier corporate body statement of responsibility
- 		580 & 760-787 – Relationships with other resources
- * also for multipart items

**Notes:**
For those integrating resource records coded “m” you will start seeing some fields that you hadn’t seen in monograph records before.
Several fields, formerly available only in the serials format, became available for records for all bibliographic resources as part of format integration some time ago.  However, LC didn’t extend those fields beyond records for serials.  Now, the catalogers of integrating resources will be using the variable fields listed here; they will be discussed in the separate training sessions.  Catalogers of monographs should not change any such fields in records for integrating resources.

## Do the Practice Exercise and Review Documentation Updates

**Notes:**
We will be distributing a practice exercise to the monograph teams.  We expect each team to monitor the understanding of that exercise and get back to us if more training is needed.
You will want to review your notes from this meeting as you review the updates to your documentation and review the summaries of changes that CPSO will provide.  

So that’s it!

Happy cataloging!

We have a few minutes for questions...