# Presentation: 319176

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## Kathel Dunn, Associate Director, NN/LM MAR
Van Afes, Director, Waldmann Dental Library
New York University

- Kathel Dunn, Associate Director, NN/LM MAR
- Van Afes, Director, Waldmann Dental Library
- New York University

## Review NIH Public Access policy

- Demonstrate NIH Manuscript Submission System
- Provide additional resources for learning and training

## The NIH Public Access Policy implements Division G, Title II,  Section 218 of PL 110-161 (Consolidated Appropriations Act, 2008).  The law states:The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.

- The NIH Public Access Policy implements Division G, Title II,  Section 218 of PL 110-161 (Consolidated Appropriations Act, 2008).  The law states:*The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: *Provided*, That the NIH shall implement the public access policy in a manner consistent with copyright law.*
- NIH Guide Notice NOT-OD-08-033
- _[http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-033.html](http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-033.html)_

**Notes:**
NIH must implement this policy because it is the law. 

Making published research funded by NIH publicly available is an important opportunity to advance science and improve human health. 

The NIH Public Access Policy is a Term and Condition of Award for all grants and cooperative agreements in Fiscal Year 2008 (October 1, 2007 – September 30, 2008) or beyond, and for all contracts awarded after April 7, 2008. 

Compliance with the Public Access policy is not a factor in the evaluation of grant applications. Non-compliance will be addressed administratively, and may delay or prevent awarding of funds. 

NIH estimates that this policy will affect 80,000 articles annually. That is, 80,000 articles annually arise from NIH funding. 

## Even if you are only partially funded by NIH

- Even if you are not the author of the article
- Responsibility of the Principal Investigator and the Institution

- Public Access Frequently Asked Questions http://publicaccess.nih.gov/FAQ.htm

## Van Afes, Director Waldmann Dental Library at New York University will demonstrate how he submits articles to PubMedCentral on behalf of researchers at NYU’s Dental School

- The submission process he uses is third-party submission through eRA commons
- Help and tutorials are available at the NIH Manuscript Submission System web site: http://www.nihms.nih.gov/

## PubMed Central (PMC): PubMed Central (PMC) is the NIH digital archive of full-text, peer-reviewed journal articles.  Its content is publicly accessible and integrated with other databases (see: http://www.pubmedcentral.nih.gov/). 

***PubMed Central*** ***(PMC): ***PubMed Central (PMC) is** **the NIH digital archive of full-text, peer-reviewed journal articles.  Its content is publicly accessible and integrated with other databases (see: _[http://www.pubmedcentral.nih.gov/](http://www.pubmedcentral.nih.gov/)_).
***PubMed: ***PubMed provides access to citations from biomedical literature.  It includes over 17 million citations from MEDLINE and other life science journals for biomedical articles back to the 1950s, along with links to full text articles and other scientific resources.

**Notes:**
If article is in PubMed  still needs to be submitted to PubMedCentral.

If article is freely available on publisher’s web site  still needs to be submitted to PubMedCentral.

## Journal deposits final published article and makes it available within 12 months: If your journal deposits the final published article in PubMed Central and allows NIH to make it available to the public within 12 months of publication, you do not have to do anything to fulfill the submission requirement of the NIH Public Access Policy.

**Journal deposits final published article and makes it available within 12 months:** If your journal deposits the final published article in PubMed Central and allows NIH to make it available to the public within 12 months of publication, you do not have to do anything to fulfill the submission requirement of the NIH Public Access Policy.
**Journal deposits final published article but does not  make it available within 12 months:** If the journal deposits the final published article in PubMed Central, but delays its release to the public for more than 12 months after publication, you will have to deposit a copy of your manuscript yourself.
**Journal deposits final peer-reviewed manuscript:** If the journal is only depositing a copy of your final peer-reviewed manuscript files via the NIH Manuscript Submission system, you will still have to sign on to the NIH Manuscript Submission system (_[http://www.nihms.nih.gov/](http://www.nihms.nih.gov/)_) to review and approve release of the article to PubMed Central. _[Also see FAQ on submit an article to NIH/ PubMed Central](http://publicaccess.nih.gov/FAQ.htm#e1)_.
- Check _[http://publicaccess.nih.gov/submit_process_journals.htm](http://publicaccess.nih.gov/submit_process_journals.htm)_ for a list of the journals that deposit the final published article in PMC with an embargo of 12 months or less, relieving you of the need to do anything further.

**Notes:**
IF you publish in an open access journal but that journal does not have an agreement with PubMedCentral, you will still have to submit the final peer-reviewed manuscript to PubMedCentral.

## Final peer-reviewed manuscript: The author’s final manuscript of a peer-reviewed article accepted for journal publication, including all modifications from the peer review process. 

***Final peer-reviewed manuscript:*** The author’s final manuscript of a peer-reviewed article accepted for journal publication, including all modifications from the peer review process.
***Final published article:*** The journal’s authoritative copy of the article, including all modifications from the publishing peer review process, copyediting and stylistic edits, and formatting changes.

**Notes:**
An Article has multiple versions- the final peer-reviewed manuscript is the focus of the Public Access Policy.  However, NIH will accept the Final published article in lieu of the final peer-reviewed manuscript, if the rights holder grants permission.  

## Is peer-reviewed;

**Is peer-reviewed;**
**And, is accepted for publication in a journal on or after April 7, 2008;**
**And, arises from:**
- Any direct funding from an NIH grant or cooperative agreement active in Fiscal Year 2008 or beyond, or;
- Any direct funding from an NIH contract signed on or after April 7, 2008, or;
- Any direct funding from the NIH Intramural Program, or;
- An NIH employee.

**Notes:**
The Policy applies to all final peer-reviewed manuscripts, including research reports and reviews. The Policy does not apply to non-peer-reviewed materials such as correspondence, book chapters, and editorials. 

## Three-step process

- Address copyright
- Submit the article to NIH
- Cite

## 	Before an author signs a publication agreement or similar copyright transfer agreement, make sure that the agreement allows the final published manuscript to be submitted to NIH in accordance with the Public Access Policy.

- 	Before an author signs a publication agreement or similar copyright transfer agreement, make sure that the agreement allows the final published manuscript to be submitted to NIH in accordance with the Public Access Policy.

- Public Access Frequently Asked Questions http://publicaccess.nih.gov/FAQ.htm

**Notes:**
What if the publisher won’t allow it? 

Authors should work with the publisher before any rights are transferred to ensure that all conditions of the NIH Public Access Policy can be met. Authors should avoid signing any agreements with publishers that do not allow the author to comply with the NIH Public Access Policy.

## 		"Journal acknowledges that Author retains the right to provide a copy of the final manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal."

*	**	**"Journal acknowledges that Author retains the right to provide a copy of the final manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal."*

- Public Access Frequently Asked Questions http://publicaccess.nih.gov/FAQ.htm

**Notes:**
However, in order to comply with the NIH Public Access Policy, you must make sure that the agreement allows the accepted peer-reviewed manuscript to be deposited with the NIH upon acceptance of publication and made available for public posting on PubMed Central no later than 12 months after journal publication.Institutions and investigators may wish to develop particular copyright agreement terms in consultation with their own legal counsel or other applicable official at their institution, as appropriate. As an example, the kind of language that an author or institution might add to a copyright agreement includes the following:

## PubMedCentral reference number (PMCID) must be listed at the end of an article

- If PubMedCentral reference number is not yet available, use the NIH Manuscript Submission reference number (NIHMS ID)
- Example:   Zerhouni, EA. (2003). A New Vision for the National Institutes of Health. Journal of Biomedicine and Biotechnology (3), 159-160. PMCID: 400215

**Notes:**
Significant for grant submissions; need to put on applications, proposals, reports

## About the Public Access Policy:

- http://publicaccess.nih.gov/
- Guide notice: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-033.html
- The NIH Manuscript Submission System
- http://www.nihms.nih.gov/
- Tutorials: http://www.nihms.nih.gov/web-help/
- PubMed Central:
- http://www.pubmedcentral.nih.gov/
- PMC Demo: http://www.ncbi.nlm.nih.gov/Education/pmc/

## Scholarly Publishing in Biomed

- 	http://publishingbiomedresearch.wetpaint.com/
- Webcast: Institutional Compliance with the NIH Public Access Policy: Ensuring Deposit Rights http://www.arl.org/sc/implement/nih/webcast/
- SHERPA/RoMEO
- 	http://www.sherpa.ac.uk/romeo.php
- SHERPA/Juliet http://www.sherpa.ac.uk/juliet/

**Notes:**
Scholarly Publishing in Biomed was Medical Library Association course Web 2.0 101: Introduction to Second Generation Web Tools

Sherpa/RoMEO summary of permissions that are normally given as part of each publisher's copyright transfer agreement

Sherpa/Juliet summary of policies given by various research funders as part of their grant awards