# Presentation: 403543

## ELECTRONIC RECORDS INGEST AND VERIFICATION 

## Purpose of this presentation

- To outline how electronic and textual records  **ingest and verification** will occur in ERA.

**Notes:**
*The purpose of this presentation is To outline how electronic and textual records ingest and verification will occur in ERA. 

## As IS...

- _Agencies transfer_ records on media to NWME for preservation and verification
- _Verification_ is of structured data files and electronic textual records in AERIC
- NWME has no facility for virus and security scan.

**Notes:**
* Agencies transfer records on media to NWME for preservation and verification
Verification is of structured data files in AERIC
* NWME has no facility for virus and security scan

## TO BE...INGEST

- _Transfers_ by the Four Partner agencies will be directly to ERA
- _Transfers_ from all other agencies will be to NWME, who in turn will transfer electronically to ERA
- All transfers will be staged for ERA ingest using the Packaging Tool

**Notes:**
*Transfers by the Four Partner agencies will be directly to ERA
*Transfers from all other agencies will be to NWME, who in turn will transfer electronically to ERA
* All transfers will be staged for ERA ingest using the Packaging Tool

## TO BE...INGEST

- For Fifth Partner processing, NWME will complete initial processing prior to ingest
- Upon ingest, records are subject to virus and security scans
- Ingest processing also verifies the file formats for conformance to 36 CFR 1228.270 and guidance products (Automatic Verification)

**Notes:**
*For Fifth Partner processing, NWME will complete initial processing prior to ingest
*Upon ingest, records are subject to virus and security scans
Ingest processing also verifies the file formats for conformance to 36 CFR 1228.270 and guidance products

## TO BE...INGEST (Packaging Tool)

- Most transfers will be electronically
- Records transferred will be packaged using the ERA Packaging Tool
- Agencies use the Packaging Tool to transfer records with approved Permanent authorities

**Notes:**
*For Fifth Partner processing, NWME will complete initial processing prior to ingest
*Upon ingest, records are subject to virus and security scans
Ingest processing also verifies the file formats for conformance to 36 CFR 1228.270 and guidance products

## TO BE...INGEST (Packaging Tool)

- To use the Packaging Tool, an approved TR Number needs to first be obtained
- Electronic Records should be arranged and packaged into logical Shipments
- A TR can have one or more Shipments

**Notes:**
*For Fifth Partner processing, NWME will complete initial processing prior to ingest
*Upon ingest, records are subject to virus and security scans
Ingest processing also verifies the file formats for conformance to 36 CFR 1228.270 and guidance products

## TO BE... VERIFICATION

- Automatic Verification will be carried out to determine compliance of transfers to 36 CFR 1228.270 and guidance products
- Manual verification for content will be completed by download to NARANET workstation

**Notes:**
*Manual verification for content will be completed by download to NARANET workstation
*Data type template verification will replace AERIC verification functionality

## TO BE... VERIFICATION

- Data type template (DTT) verification will replace AERIC verification functionality
- DTT verification capabilities will exist for structured data and text files

**Notes:**
*Manual verification for content will be completed by download to NARANET workstation
*Data type template verification will replace AERIC verification functionality

## Questions???