# Presentation: 577777

## CENDI

***Getting a Handle on Information: Part of a Federal Information Infrastructure***

## What I’m Going to Talk About

***What I’m Going to Talk About***

**The Federal Information Landscape with a Focus on STI**
**Federal Information Needs**
**The Role of Persistent Identification and Handles**
**DTIC’s Handle Application**
**Some Possible Non-Traditional Applications**

## Federal STI Landscape Requires Enhanced Digital Information Management

**Multiple agencies**
**Changing STI business models**
**Information policies**
**Information technologies**

## The Federal STI Landscape-Multiple Agencies

***The Federal STI Landscape-******Multiple Agencies***

**CENDI includes 9 major science agencies accounting for > 90% of the $110B federal R&D budget**
**Non-members of CENDI are also involved in science**
**Work performed by contractors, grantees, cooperative agreements and NGO collaborators**
**Agencies collaborate on projects**
**Agency programs may be short-lived resulting in orphan objects**
**Government is involved in basic, applied and regulatory-related science**

## STI Diffusion ProcessA Changing Business Model

***STI Diffusion Process******A Changing Business Model***

**Author**

**PUBLISHED**

**GRAY**

**Publisher**

**A&I Service**

**Database Provider**

**User**

**Quality**
- Financial
- Document Supply

- DB Access

**Quality**
- Finding Aids
**A&I**
- DB Build

**Quality & Archive**
- Financial
- Document Supply

**Library**

**Doc Supply Serv**

## Federal Information Landscape - Policy

**Variety of policies and guidelines, with some conflicting**
**Some policies apply to some agencies and others do not – the federal government is not a monolith**
**Missions differ**
**Requirements to share, collaborate, provide information to a variety of audiences, ensure data quality, and perform records retention and submission**

## Federal Information Landscape - IT 

**Different platforms, IT needs and approaches**
**Move to make IT more consistent, but different needs will still persist**
**Long-term preservation and access will require new instances of digital objects**
**Routine server and domain name changes will continue to occur**

## Federal Information Needs Require Enhanced Information Management

**E-Government**
**President’s Agenda**
**Homeland Security**

## Federal Information Needs – E-Government

**Requires consistent, improved access by citizens**
**More digital content**
**Increased use of the Web for information dissemination and transactions**
**Calls for increased partnerships and content sharing**
**Improved information management for policy development and decision making**

## Federal Information Needs –President’s Agenda

**Knowledge capture as government loses human capital**
**Knowledge management requires improved, consistent information management practices**

## Federal Information Needs –Homeland Security

**Integration of information across agencies**
**Needs of a new Science Office in DHS**
**Need to respond quickly to crises**

## The Role of Persistent Identifiers

**Provides unique, global naming of a resource that can address the federal information landscape as well as the federal information needs**
**Eliminates one element in the uncertainty of federal information management: *****digital object location***

## The Handle System®

***The Handle System®***

**A distributed computer system which:**
**Names digital objects, stores the names and associated information**
**Consists of a single distributed global Handle service along with many local Handle services each of which may also be distributed**

## DTIC Handle Service: An Examplehttp://www.dtic.mil/dtic/handles/

**The DTIC Handle Service assigns Handles to electronic resources**
**The current location of the resource is stored with each Handle. When the location changes, the Handle record is updated to reflect this change, and there is no broken link. **
**DTIC’s Handle Service also facilitates the preservation and long term access to electronic resources, ensuring their availability over time and changing data formats.**

## Handle System®

**Handle Query Using Web Browser**

**Corporation For National**
**Research Initiatives**

**Handle System**

**DTIC Local**
**Handle Service**

**Web Form**
**for Handle**
**creation**

**Process Deposits **
**Handles in DTIC LHS**

**Oracle Database**
**for Handle Storage**
**and Administration**
**and metadata**

**Handle**
**Loading**

**Handle Resolution**

**SQL Queries**
**for Reports**

**Proxy Server**

## Possible Non-Traditional Applications

**Interoperability**
**Tracking conferences/meetings - conference proceedings have always been a mess for librarians to manage**
**Correspondence tracking **
**Departmental Regulatory Publications and Policy Papers - The current “Official” version would always be known plus earlier versions could be retained**
**Electronics Records Management**

## Non-Traditional Applications, contd.

**Managing agreements**
**Ownership can change**
**Can link to supplementary information**
**Homeland Security/Federal Law Enforcement**
- Give each terrorist/potential terrorist a Handle. A central database would be established with an entity designated to maintain/manage the database with subordinate Handles for finger prints, mug shots etc. Contributing agencies would then submit digital objects such as fingerprints, photos, videos, documents, etc. to this database.

## Non-Traditional Applications, contd.

**Directories**
**Business**
**Name**
**Contact information**
**Service/Product**
**Cross agency Service/Products**
**Science.gov Interoperability**
**CSRS-SSA-Medicare-TSP-VA**
**Order processing -  **Using a Handle to find out all relevant information about an order

**Notes:**
Bringing people forward

## Non-Traditional Applications, contd.

**Include Handles as part of traditional IT software; e.g. for tracking:**
**Customer Relationship Management (CRM)**
**Authorizations**
**Collaboration**
**Can Handles be used efficiently for network management?**

## Conclusion

**Prediction is very difficult, especially about the future. *****Niels Bohr (1885 - 1962)***
**but**
**The best way to predict the future is to invent it.       *****Alan Kay***
** ****Handles are part of the future and the future is now!!**