# Presentation: 249964

## December Stakeholder Meeting

*December Stakeholder Meeting*

*Managed by the U.S. Department of Health and Human Services**Fulfilling the President’s Management Agenda*

## Agenda

- Grants.gov Update
- 424 Short and Individual Face Sheets
- Introduction to the National Grants Partnership
- Grants.gov – From Ramp-up to Apply
- Stakeholder Questions & Answers

## Grants.gov Update

*Grants.gov Update*

- Rebecca Spitzgo, Program Manager

*Managed by the U.S. Department of Health and Human Services**Fulfilling the President’s Management Agenda*

## December Update

- Find & Apply Activity
- Research & Related Forms – Deployed
- SF 424, Version 2
- Grants.gov New Staff
- John Etcheverry, Deputy Program Manager
- Mary Gonzales, December 6th
- Ebony Brice, December 13th
- Keenon James, December 27th
- Passback Language & Apply Goals

## 424 Short and Individual Face Sheets  

*424 Short and Individual Face Sheets  *

- Brett Bobley, National Endowment for the Humanities

*Managed by the U.S. Department of Health and Human Services**Fulfilling the President’s Management Agenda*

## An Introduction to the                  National Grants Partnership

- Sandy Swab, National Grants Partnership

*Managed by the U.S. Department of Health and Human Services**Fulfilling the President’s Management Agenda*

## THE NATIONAL GRANTS PARTNERSHIP

- An Intergovernmental
- And
- Non-Profit Cooperative Initiative

## The NGP Agenda and Discussion for December 15, 2004

- History and Background—Organizations Participating—*Sandy* *Swab*
- Mission and Goals*—NGP Co-Chairs, Cornelia Chebinou (NASACT) and Tony Cavataio (Dept. of Education)*
- Projects and Activities—*Cornelia** **Chebinou* *and* *Tony Cavataio*
- Support for Federal Government Grant Activities—*Andrea* *Brandon (HHS)*
- Questions and Comments

## The NGP Background and History

- In the Beginning:
- Interagency Electronic Grants Committee and subcommittees—State/Local Subcommittee and the Interstate and Non-Profit Advisory Committee
- Uniform Guidelines Project—Urban Institute  Working with States and Non-Profits to establish uniform grants financial reporting through accounting guidelines for States and Non-Profits
- Federal government activities of Federal Commons and E-Gov/Grants.gov

## The NGP Background and History

- Background for an NGP
- On assignment—USDA Bob MacDonald
- Looking for a way to gain more support for state and local involvement
- Interviewed several outside think tanks and government officials
- Report Findings—State/local governments did not have a solid voice because did not have an organization with a focus on grants management
- Vertical and specific issue approach—could not do cross-cutting issues effectively

## The NGP Background and History

- Uniform Guidelines Project and Urban Institute
- Came forward to form INAG
- Working with states on grants financial reporting
- Had working relationship with organizations representing states
- Agree to be Secretariat for NGP
- Participating Organizations, AGA, NASACT, NASCIO, GWSCPAs, NCCS/UI, NCNA, NGMA, OMB Watch

## The NGP Challenge		

- Organizations navigate increasingly complex grants requirements, processes and management
- Many grant management and processing inefficiencies
- Need to maximize grant fund use
- Need for standard data and information at state, local, and non-profit level
*The NGP is accepting the challenge to improve grants management and practices and addressing common barriers experienced by grantees*

## The NGP Mission and Goals

- Meeting the Challenge
- A partnership designed as an activity-based partnership to improve grants management and processes
- Organization Model—the FDP
- Organization Structure—Steering Committee
- Active Participation

## The NGP Mission and Goals

- Mission:
- To foster a partnership among state, local, and tribal governments and non-profit stakeholders and Federal grant-making agencies to improve effectiveness of use of grant funds and reduce burdens associated with grants administration.
- Goals are to support the mission through activities and objectives.

## The NGP Mission and Goals

- The Goals:
- Develop and implement processes to increase efficiencies of grants management, resulting in reduced costs and administrative burdens
- Develop and implement strategies to increase effectiveness in applying, obtaining and managing Federal grants, loans and other forms of financial assistance
- Provide high quality training and technical assistance to state and local governments and other entities
- Assist states in developing more cost effective statewide, interagency eGrants systems
- Create networking opportunities and facilitate communications among stakeholders
- Share best practices and innovations to stakeholders in continued efforts to streamline funding processes
- Serve as a forum for grants policy discussions that mutually benefit funding agencies and fund recipients

## The NGP Projects and Activities

- Projects and Activities to Achieve Goals
**Uniform Data Elements and** **Definitions**—Continue to develop and define uniform financial data elements to be used throughout grants management process to produce reliable financial data
**States use of Grants.gov** **Find**—Promote and assist states in posting state grant opportunities on Grants.gov Find
**Unified Government-wide eGrants/Michigan Demonstration** **Project**—Working with the state of Michigan to develop funding strategies for state eGrants systems that discourage stovepipe funding and foster development of comprehensive, cost-effective integrated systems
**State Grants Liaison Committee-**-Working to develop state executive branch grants offices and contacts

## The NGP Projects and Activities

- Projects and Activities Continued
**Federal** **Awards** **On-Line**—Working with stakeholders, develop a method for Federal awards to be posted on the web so states can keep track of where new money is flowing to the state.  Public information in one location
**Grants Policy**—Work with Federal partners and stakeholders to help define and recommend grant policies that further the NGP and P.L. 106-107 goals and objectives
**Training** and **Technical** **Assistance**—Facilitate and disseminate grants management training and technical assistance at the state, local and nonprofit levels covering all aspects of grants management and improve management effectiveness

## The NGP Support for Federal Grants Activities

- Support of Federal Grant Activities—HHS Experience—Andrea Brandon
- Support of P.L. 106-107
- Preaward Assistance
- Comments on proposed grant regulations
- Identify best practices used at state/local/non-profit level
- Central point for state, local, tribal and non-profit input
- Use of outreach through partnership organizations, e.g., NASACT, AGA, NCNA, NASCIO, GWSCPAs and NCC/Urban Institute
- Use as a public forum for information exchange

## The NGP—A Partnership Working for All Stakeholders

- NGP Membership means belonging to a strong network actively engaged in developing and advocating for Federal grant enhancements which can positively impact your organization
- State Representation:  MD, PA, KY, DC, TX, KY,
- Federal Participation is Key:  HHS, HUD, Education

## Grants.gov – From Ramp-up to Apply

*Grants.gov – From Ramp-up to Apply*

- John Etcheverry, Grants.gov PMO

*Managed by the U.S. Department of Health and Human Services**Fulfilling the President’s Management Agenda*

## Ramping Up – What’s the Point?

- Taking a “global” look at programs
- Facilitates Grants.gov planning
- Collaboration and Success

*“**To the man whose only tool is a hammer, every problem looks like a nail...”*

## Agency Goals for June 2005

*You can cut down a tree with a hammer, but there’s a better way...*

## Where are we starting, and where will we finish?

- 521 Programs to be posted, with an expected 127,000 applications
- Not all schedules are complete or workable yet
- We’ve got a better idea of what tools we need to work with to get as many on APPLY as possible

## Forms Factory: Development Process

- Question: How long will it take?
- Answer: Depends (Complexity, Diligence)
- HINT: No time at all if you use existing forms
- HINT: Consolidating & Streamlining save time
- HINT: Clean DATs turbo charge the process, get you to the Critical Design Review (CDR), baseline, and a sound deployment date quicker

## Agency Outreach Contacts with Grants.gov

- Terry Nicolosi	HUD
- Peter Brunner	DOL, DOC, NEH, SSA, 				DOE, EPA, SBA, IMLS, 				NEA, VA, State 			(S2S Lead)
- Carol Huber		DOT, USDA, NSF, HHS, 				DHS, NARA, CNCS                        			(Forms Lead)
- Mary Gonzales	USAID, Treasury, DOI
- Keenon James	DOJ, DOD
- Ebony Brice		ED, NASA

## How Will Your Grants.gov Contact Work With You To Reach Your Agency Goals?

- They can help you:
- Target large volume competitions and competitions requiring e-submission (Low-hanging fruit; e.g. Strawberries)
- Identify efficiencies in forms development and consolidation
- Inform and educate participants in your agency
- “Get the word out” to potential applicants

## How Will Your Grants.gov Contact Work With You To Reach Your Agency Goals?

- Also, think about using Apply for...
- Pre-Applications
- Letters of Interest
- Earmarks
- Unsolicited Applications

## Forms Deployment Sign-Off

- Purpose:  To obtain agency agreement to deploy a form.
- Assumptions – Your agency has:
- Identified the agency POC who will sign off on individual forms
- Completed Grants.gov training
- Participated in the CDR to baseline the requirements.  Only critical requirements changes during this phase are accepted. _They will delay_ deployment.

## Forms Deployment Sign-Off Continued

- Tool and Process:
**Test Website:**  All materials required for deployment sign-off are available on the test web site: _[http://](http://atweb.grants.gov/)__[atweb](http://atweb.grants.gov/)__[.grants.](http://atweb.grants.gov/)__[gov](http://atweb.grants.gov/)__[/](http://atweb.grants.gov/)_.
**Report Matrix.** Used to record problems with your form(s). *Grants.gov will only review problems reported using this matrix.  *
**Checklist. **Completion of the checklist will ensure that you have reviewed all the areas required to accept the form for production use.
**Grants.gov Help Aids**. Review the Grants.gov help aids (user guide, context sensitive help, etc.) before or during your deployment sign-off:** **_[https://](https://atapply.grants.gov/GrantorCustomerSupport)__[atapply](https://atapply.grants.gov/GrantorCustomerSupport)__[.grants.](https://atapply.grants.gov/GrantorCustomerSupport)__[gov](https://atapply.grants.gov/GrantorCustomerSupport)__[/](https://atapply.grants.gov/GrantorCustomerSupport)__[GrantorCustomerSupport](https://atapply.grants.gov/GrantorCustomerSupport)_**.**
**IV&V Testing.**  Your sign-off is in addition to and may run concurrent with the testing performed by the IV&V contractor.

## What’s In The Queue Now?

- Just Released
- The much anticipated R & R package
-  NSF

## What’s In The Queue Now?

- Coming Soon
- NARA Subvention (testing)
- HUD (11 forms)
-  NIH
- R & R Fed/Non-Fed & Sub-award Budget
-  NARA/NEH Budget
-  ACF Human Subjects

## What’s In The Queue Now?

- On the Horizon
- R & R Mandatory/Individual/Short
- NASA
- Commerce
- Treasury
- SBA
- Others?!?!

## Immediate Focus

- Get each agency “participating” on APPLY
- Get every agency posting a minimum 25% of programs on APPLY
- 15,000 applications received

## QUESTIONS?

## Stakeholder Questions & Answers

- Rebecca Spitzgo, Program Manager

*Managed by the U.S. Department of Health and Human Services**Fulfilling the President’s Management Agenda*

## Questions