# Presentation: 356182

## Pre-Award Process

- <date/time>

- Non-competitive Grants

- Cynthia Binkley
*Federal Program Officer*

## New Performance Measures for FY 2006

- <date/time>

**New Performance Measures for FY 2006**

- No longer linked to Appropriations date
- Now linked to application receipt date
- Greatly increases need for FPO oversight

## Performance Measures Processing Days

**Performance Measures**** Processing Days**

**New Awards CE  180 Calendar Days**
**	****-FPO 90 days from receipt of application**
**-GMD 90 days, 60 to process awarding 30 days     **
**  ****prior to start date**
**Continuations/Renewals with Changes 150 Calendar Days**
**	****-FPO 75 days from receipt of application**
**	****-GMD 75 days, 45 to process awarding 30 days ****	**** **
**	****  ****prior to start date**

## Performance Measures Processing Days

**Performance Measures**** Processing Days**

**Continuations/Renewals No Changes - 120 Calendar Days**
**	****-FPO 60 days from receipt of application**
**	****-GMD 60 days, 30 to process awarding 30 days prior to ****	****  start date**
**Multi-Year with Changes - 120 Calendar Days**
**	****-FPO 60 days from receipt of application**
**	****-GMD 60 days, 30 to process awarding 30 days prior to ****	****  start date**

## Performance Measures Processing Days

**Performance Measures**** Processing Days**

**Multi-Year Release of Funds No Changes - 90 Calendar Days**
**	****-FPO 45 days**
**	****-GMD 45 days, 15 to process awarding 30 days prior to**
**	****  ****start date**
***Multi-year release of funds offers the greatest flexibility to FPO, with the least chance of delay in funding to recipient***
**Cooperative/Joint Institutes – 75 Calendar Days**
**	****-FPO 15 days**
**	****-GMD 60 days, 30 to process awarding 30 days prior to **
**	****  ****start date**

## Planning and Scheduling around

**Planning and Scheduling *****around***

- House and Senate Marks
- Continuing Resolutions
- Possible Rescissions
- Developing RFAs
- Allocation Tables
- Informing Recipients
- Application Start Dates
- Coordinate Budget Obligations

## House and Senate Marks	

**House and Senate Marks****	**

- Use the House and Senate Marks as preliminary
- guidance for planning work
- 	-Public documents
- 	-Use as source for discussing possible funding 	  with identified entities
- 	-Maintain on-going communication as the
- 	  Appropriation Bill get closer

## Continuing Resolution

**Continuing Resolution**

- The Norm
- Plan for working under a CR
- Apprise recipients of effects of CR
- Grants that were funded Q1 of prior year may be
-   funded Q1 of current year (may be limited in amount)

## Rescissions	

**Rescissions****	**

- For FY2006 we have:
- 	-0.28% rescission
- 	-0.1% Hollings Assessment
- 	-1% Govt-wide
- For earlier start dates, consider having proposal
-   submitted at higher amount; advise applicant of
-   rescissions

## Developing RFAs

**Developing RFAs**

- RFAs can be prepared early and uploaded to
-  Grants.gov for many programs
- Must identify recipients in RFA
- 	-Will be used for Grants Planning
- 	-RFAs can be updated to add recipients
- Notify recipients of FFO at Grants.gov

## Allocation TablesMandated/Limited by Statute

**Allocation Tables**Mandated/Limited by Statute

- Work with Program Managers to generate
-   early figures
- Plan for possible rescissions
- Advise potential applicants
- Request applicant prepare preliminary
-   applications to start review process

## Informing Recipients

**Informing Recipients**

- Keep recipients/applicants advised throughout process
- 	-Inform your recipients of our new
- 	  performance measures
- 	-Notify potential applicants if entity is
- 	  mentioned in House and/or Senate Reports
- 	-Advise recipients how a CR can affect their 	  funding
- 	-For known recipients, provide FFO early
- 	-Once determined, provide allocation table to
-   	  recipients and advise of rescissions

## Application Start Dates

**Application Start Dates**

- Use the ***Start**** ****Date*** to plan for ***Receipt of Application*** to meet ***Submit Date to GMD***
- -Provide sufficient notice to recipient for
-   preparation of proposal
- -Allow sufficient FPO processing time to
-   prepare a complete proposal package
- -All funding actions are due to GMD no later
-   than 6/30/06

## Slide 14

## Coordinate Budget Obligations

**Coordinate Budget Obligations**

- Ongoing communication is the key to ensuring
-   your Budget Officer plans for funding when
-   GMD obligates the action
- Budget Officers now have to plan availability of
-   funds, not only by Quarter, but also Monthly

## What’s the Key to Success?

**What’s the Key to Success?**

- Common theme is Communication
- 	The FPO must exchange information with
- Line Office Grants Liaison
- Program Managers
- Budget Officials
- FALD
- GMD
- Grantees
- Do what you can as early as possible

## NOAA Fisheries Planning Workbook

**NOAA Fisheries Planning Workbook**

## Questions?

- Call or email
- Cynthia Binkley
- (727) 551-5731 (direct line)
- Cynthia.Binkley@noaa.gov