# Presentation: 432594

## FY 2005

**FY 2005**
**OCCUPATIONAL SAFETY & HEALTH**
**MANAGEMENT REVIEW**
**INSTRUMENTATION DIVISION**

**Presented by:  Robert Di Nardo**

**Date:  September 15, 2005**

##  Purpose of Meeting

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

-  **Purpose of Meeting**

**Review Performance of  Division’s OSH Program/Commitments**
- Compliance
- Accident Prevention
- Continual OSH Improvement
**Evaluate OSH Program and Plan**
- Adequacy – Identifying OHSAS 18001 core elements, resource allocation
- Effectiveness – Achieving Occupational Safety & Health commitments, objectives and performance measures
- Suitability – Plans, objectives and measures with respect to OHSAS 18001 registration, and interests of Division and other stakeholders
**Provide Feedback**
- Identify improvement opportunities
- Provide recommendations
- Closing Comments

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##  Agenda

**Division’s Information Management System**
**Division’s Occupational Safety & Health Management System (OSH MS)**
- Division’s Activities and Risk Assessments
**OSH Management Plan for FY2005**
- Compliance Objectives and Targets
- Accidents Prevention Objectives and Targets
- Continual OSH Improvement
**Stakeholder Concerns**
**Financial Investments**
**OSH MS Program Evaluation**
- Provide Feedback

**Instrumentation Division**

**Brookhaven Science Associates**
**US. Department of Energy**

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## 3

- _[http://](http://intranet.bnl.gov/inst/ims)__[intranet.bnl.gov/inst/ims](http://intranet.bnl.gov/inst/ims)_

## 4

## Compliance

**  ****Objective** **1:  **Meet OHSAS Phase 2 Registration requirements.
**Target 1: ** Establish an Occupational Safety & Health 				Management System for the Division in accordance with 		the core elements of OHSAS 18001.
**	****Responsibility and Means: ** OSH Division Representative with the help of Division personnel to develop the management system.
**	****Time Frame:** By September, FY05.
** ****	****Result:**  The Division’s Occupational Safety & Health Management System has been established.

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## Compliance

**  **
**Target 2: ** OSH Policy Awareness.
**	****Responsibility and Means: ** Division personnel to be made aware of the Lab’s commitment to OHSAS 18001, and their OSH-related responsibilities by Division Management.
**	****Time Frame:** By September, FY05.
** ****	****Result:**  Division management has made all personnel aware of the Lab’s commitment to OHSAS 18001, and their OSH-related responsibilities.

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## Compliance

**  **
**Target 3: ** Personnel participation in implementation of OSH MS.
**	****Responsibility and Means: ** All employees to take part in performing one or more of Risk Assessments.  All personnel to review all risk assessments associated with their Activity.
**	****Time Frame:** By September, FY05.
** ****	****Result:**  To date, 35 of 48, or 73% of employees have taken part in performing one or more risk assessments.

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## Compliance

**  ****Objective** **2:  **Division personnel are trained and qualified for OSH-				  	  related work.
**Target 1: ** To assign Job Training Assessments (JTAs) to all 			personnel, visitors and guests.
**	****Responsibility and Means: ** Line managers inform Training Coordinator of new/change in job function of new/continued personnel.  Personnel, Line manager and Training Coordinator agree on training required.
**	****Time Frame:**  Prior to personnel working.  Reviewed annually (ASR) at minimum.
** ****	****Result:**  JTAs assigned to all/or verified for all personnel (employees and guests) working within the Division’s facilities.

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## Compliance

**  **
**Target 2: ** Ensure all required OSH-related training is current.
**	****Responsibility and Means: ** Personnel to take OSH training course, TQ SAFEAWARE.  Personnel to maintain OSH-related training.  Training Coordinator reviews outstanding training list at least monthly.  Notify personnel (and supervisors) with outstanding training.
**	**
**	****Time Frame:** By September, FY05.
** **
** ****	****Result:**  Training Course, TQ SAFEAWARE has been completed by 48 out of 48, or 100%.  Outstanding Training course list reviewed upon receiving monthly “Completion of Required Training” from BNL Training office.  Personnel with expired training are notified, and not allowed to engage in any related work until training is current.

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## Compliance

**  ****Objective** **3:  **Conduct work activities in compliance with applicable 					OSHA laws, regulations, and contractual and 						Laboratory requirements.
**Target 1: ** To conduct assessments of OSH compliance in 			accordance with the requirements of the OHSAS 18001 		Interim Procedure, SA.
**	****Responsibility and Means: ** OSH Rep. uses the services of FSR, SMES, and/or other personnel to perform assessments.
**	****Time Frame:**  By September, FY05.
** **

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## Compliance

**Results:**
- Emergency Preparedness Hazards Assessment – March, 2005
- SC Electrical Assessment – April, 2005
- Machine Shop Safety and Machine Guarding Assessment – May, 2005
- DOE Assessment of IH Exposure Monitoring Program – June, 2005
- Electrical Work Practices Self-Assessment – July, 2005
- Shelter-in-Place Assessment – September, 2005
- Lockout/Tagout Assessment – September, 2005
- Interlock Safety for Protection of Personnel – September, 2005

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## Compliance

**  **
**Target 2: ** To conduct quarterly Tier I ESH inspections of “Activities” 		 and workplaces.
**	****Responsibility and Means: ** ESH/OSH Coordinator with the help of FSR, ECR, building manager and representative Division staff members perform inspections.  ESH Coordinator assigns and tracks to completion corrective and preventive actions related to observations and deficiencies.
**	**
**	****Time Frame:** Quarterly, FY05.
** **
** ****	****Result:**  Tier I ESH Inspections were conducted during first 3 quarters of FY05.  Corrective and preventive actions tracked to completion.
- 	OSH Deficiencies:  4
- 	OSH Observations:  9

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## Accident Prevention

**  ****Objective** **4:  **Perform Job, Facility, and Area-Specific Risk 							Assessments in accordance with Activity Safety Review 					Program, and the OHSAS 18001 Interim Procedure, SA.
**Target 1: ** To complete risk assessments based on a priority risk 			method.
**	****Responsibility and Means: ** The OSH Representative to work with the FSR, Line Managers, and all Division personnel.
**	****Time Frame:**  By September, FY05.
** ****	****Results:**  Risk Assessments completed:  JRAs – 10 of 18, 56%							            FRAs – 7 of 7, 100%
- 							                       ARAs – 7 of 9, 78%
- 		Note:  Balance of uncompleted risk assessments is addressed in the following “Continued OSH Improvement” section.

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## Accident Prevention

**  ****Objective** **5:  **Participate in Lab’s Safety Solutions (S2) Program.
**Target 1: ** Submit a Safety Solutions (S2) prevention proposal.
**	****Responsibility and Means: ** OSH Representative with help of Division personnel to submit an S2 proposal.
**	****Time Frame:**  By July 31, 2005.
** ****	****Results:**  Proposal for purchase of “UV Blocking Eyewear” was selected by S2 Council.  Eyewear to be used by Division personnel, who occasionally use UV lamps in their work.

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## Continual OSH Improvement

**  ****Objective** **6:  **Implementation of OSH MS in accordance with BNL’s 					ESSH Policy and OHSAS 18001 Interim Procedure.
**Target 1: ** To conduct assessments of the Division’s OSH 			Management System in accordance with OHSAS 18001 		Interim Procedure, SA.
**	****Responsibility and Means: ** OSH Rep. to utilize the services of
-  on-site and/or off-site personnel to conduct assessments.
**	****Time Frame:**  During CY 2005.
** ****	****Results:**   1.  Internal OSH Audit – July, 2005
- 			   2.  OHSAS On-site Readiness Review – September, 2005
- 			   3.  OHSAS Registration Review – (scheduled for Nov.2005)

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## 3

- _[http://](http://intranet.bnl.gov/inst/ims)__[intranet.bnl.gov/inst/ims](http://intranet.bnl.gov/inst/ims)_

## Continual OSH Improvement

**  ****Objective** **7:  **Evaluation of Division’s OSH MS by Management.
**Target 1: ** Perform Management Review of Division’s OSH activities.
**	****Responsibility and Means: ** OSH Rep. to make presentation on the Division’s OSH activities for FY 05 to Division management, Safety and Health personnel, and other interested parties.  The activities to be evaluated for suitability, adequacy and effectiveness.
**	****Time Frame:**  By September 16 of FY 05.
** ****	****Results:**   Recommendations and comments from presentation (TBD).

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## Continual OSH Improvement

**  ****Objective** **8:  **Ensure all core elements of OHSAS 18001 are satisfied for 					OHSAS Phase 2 Registration.
**Target 1: ** Satisfy all OSH findings from Internal OSH Audit, 			Management Review, and NSF On-site Readiness Review.
**	****Responsibility and Means: ** OSH Representative with help of Division Management and personnel to complete satisfactorily any unfinished risk assessments, training, Activity Safety Reviews, and all audit/review findings by Oct. 31, 2005.  Commitments tracked via Division’s ES&H tracking system (e.g. Tier I ES&H Inspection Report).
**	**

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## Issues and Actions

Community – No Issues

Regulators – No Issues

DOE – Occupational Injuries for:  FY05, and Past
	OSHA Recordable Injury or Illness (TRCR):  0, Last 1/02/97
	Days Away, Restricted or Transferred (DART):  0, Last 9/29/93

**Community – No Issues**
**	**
**Regulators – No Issues**
**DOE – Occupational Injuries for:  FY05, and Past**
**	****OSHA Recordable Injury or Illness (TRCR):  0, Last 1/02/97**
**	****Days Away, Restricted or Transferred (DART):  0, Last 9/29/93**

**Stakeholder Concerns**

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## Time and Effort (FY 05)
Safety and Health Rep. (FSR):		0.10 FTE
OSH Rep./Training Coordinator :       		0.50 FTE
Document and Records Management		0.10 FTE
Web Management				0.10 FTE

Sustaining OSH (FY 06)
OSH Representative:			0.20 FTE
Documents/Records/Web Management.:	0.10 FTE	
Funding
Division’s operating budget and project funds

- Safety and Health Rep. (FSR):		0.10 FTE
- OSH Rep./Training Coordinator :       		0.50 FTE
- Document and Records Management		0.10 FTE
- Web Management**	****	****	****	**0.10 FTE
**	****	**
**Sustaining OSH (FY 06)**
- OSH Representative:			0.20 FTE
- Documents/Records/Web Management.:	0.10 FTE**	**
**Funding**
- Division’s operating budget and project funds

**Financial Investments**

**Brookhaven Science Associates**
**US. Department of Energy**

**Instrumentation Division**

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## 
Is the OSHMS Program adequate
in terms of:

Identifying OHSAS 18001 core elements?
Resource Allocation?

Is the OSHMS Program effective
in achieving:

OSH commitments? 
the objectives & performance measures?

**Is the OSHMS Program adequate**
**in terms of:**
- Identifying OHSAS 18001 core elements?
- Resource Allocation?
**Is the OSHMS Program effective**
**in achieving:**
- OSH commitments?
- the objectives & performance measures?
**	**

**Are Objectives, Measures & Plans**
**suitable in terms of:**
- OHSAS 18001 registration?
- Concerns of Stakeholders?
- Organizational Interests?
- Should additional performance measures be established?
**Recommended Revisions to:**
- Objectives & Performance Measures?
- Program Implementation?
**	**

**OSH MS Program Evaluation**

**Instrumentation Division**

**Brookhaven Science Associates**
**US. Department of Energy**

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## 
Thank You!

- Thank You!

**Instrumentation Division**

**Prepared by:  Mary Brathwaite**

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