# Presentation: 492564

## Fermilab New Initiatives

- Young-Kee Kim
- FRA Visiting Committee
- April, 20-21, 2007

## Competition: new contractor FRA

***L.8 Offeror’s Involvement/Resources***

***Clearly defined responsibility for corporate oversight***

**Robert Zimmer, Chair****Fred Bernthal, Vice-Chair****Pier Oddone, President**** **

**Robert  Zimmer, President **

**Fred Bernthal, President**

**Notes:**
Earlier today, Pier described his responsibilities to oversee the functioning of the Laboratory –-- promote research-- support user facilities-- ensure safe and efficient management in support of DOE scientific mission.
FRA has represent many stakeholders – across the country and around the world.
As leaders, Fred, Pier and I have come together as part of a clear and streamlined organization.
In terms of governance, FRA will speak decisively, and with one voice.

## FRA New Initiatives

| 1 | FRA Board of Directors | 8 | Organization and Human Asset Plan |
| --- | --- | --- | --- |
| 2 | Single-Point Accountability | 9 | K-12 Educational Outreach |
| 3 | Partner University Resources | 10 | HEP Community Partnership |
| 4 | ILC Program Office | 11 | InterAction Collaboration Enhancements |
| 5 | ILC Illinois Outreach | 12 | Laboratory Collaboration Council |
| 6 | Illinois University Joint Appointments | 13 | Accelerator Physics Center |
| 7 | International Fellow Program | 14 | LHC Physics Center |

## FRA New Initiatives (cont.)

| 15 | Particle Astrophysics Center | 22 | Management Dashboard Plan |
| --- | --- | --- | --- |
| 16 | Partnership in Grid Computation | 23 | Office of Quality and Best Practices |
| 17 | Strategic Planning Process Enhancement | 24 | EG&G / URS Best Practices |
| 18 | Resource Loaded WBS | 25 | QA Program Enhancements |
| 19 | Documented R2A2 | 26 | Integrated Assurance Program |
| 20 | Space-Utilization and Facility-Reuse Program | 27 | Diversity Council |
| 21 | OPMO Enhancements | 28 | ES&H Certifications |

## FRA Organization

***Structured to achieve the vision***

**ILC Program**
**Office**

**Accelerator**
**Physics**
**Center**

**LHC**
**Physics**
**Center**

**Particle**
**Astrophysics**
**Center**

## Partnership in Grid Computation

- FRA Institutions - Open Science Grid and TeraGrid now have multi-year programs to provide high performance secure national infrastructures and work with a broad range of communities.
- US LHC critically depends on and contributes to this worldwide distributed infrastructure.
- Partnerships in SciDAQ projects (e.g. Center for Enabling Distributed Petascale Science) and collaborative activities between Fermilab Computing Division and ANL/UChicago groups are developing needed network and data-, resource-, and system-management software and services.
- Fermilab and UChicago are leaders of a Grid education engagement project “Interactions in Understanding The Universe (I2U2).

## Joint Appointmentswith Universities in Northern Illinois

- Tenure or Tenure-Track
- Fermilab and University shared on a 50-50 basis
- 50% Fermilab Scientist / Engineer
- 50% University Professor
**Research – connected to FNAL research program**
**50% of the normal teaching load**
- 	with flexibility
- Benefits
- University
- Fermilab
- Joint Appointees

## Joint Appointments – issues, policies, ..  

- Issues/concerns are being discussed and Fermilab policies are being formed by ad Hoc Committee
- Chris Hill – Head, Particle Theory Dept. (chair)
- Lothar Bauerdick – Director, CMS Center
- Scott Dodelson – Acting Director, Particle Astrophysics Center
- Vladimir Shiltsev – Director, Accelerator Physics Center
- Hugh Montgomery (ex-officio) – Asso. Director for Research
- Steve Holmes (ex-officio) – Asso. Director for Accelerator
- Young-Kee Kim (ex-officio) – Deputy Director

## Joint Appts: New Appointment Model

- Joint
- Search Committee

- Applications for
- Advertised Job

- University
- Department

- Fermilab
- Dept. / Division

- University
- Appointment Comm.

- Fermilab
- FCSA

- University
- Dept. / Dean / Pres.

- Fermilab
- Director

## Joint Appts: Promotion Model

- Joint
- Promotion Comm.

- University
- Department

- Fermilab
- Dept. / Division

- University
- Appointment Comm.

- Fermilab
- FCSA

- University
- Dept. / Dean / Pres.

- Fermilab
- Director

## Joint Appointments: Current Status

- University of Chicago
- Director, Particle Astrophysics Center
- Search began last year
- Particle Phenomenologist
- Search process began last month
- University of Illinois, Chicago
- Particle Experimentalist (CMS)

- Illinois Inst. of Technology
- Two Engineers
- 1 senior, 1 junior
- Engineering for accelerator & detector
- Northwestern University
- 3 appointments in one area
- Particle Astrophysics
- Neutrino Physics
- Northern Illinois University
- 1 Accelerator Physicist

## International Fellow Program

- Provides an opportunity for research and/or training in experimental physics for promising physicists and engineers world-wide
- Students, postdocs, and seniors
- Term up to 3 years
- 6 Fellows per year – up to 18 Fellows at a given time
- 2006: 5 fellows - 2 CDF, 2 DZero, 1 ILC
- 2007: expect to offer 6 positions - 2 CDF, 2 DZero, 2 ILC
- http://www.fnal.gov/pub/forphysicists/fellowships/international/

## FNAL and the HEP Community:

- Strengthening Partnership and Open Communication between Fermilab and the HEP Community What’s written in the FRA proposal

## FNAL and the HEP Community

- The*** ***strengths of URA and UChicago are enhanced*** ***through a concentric set of connections and*** ***influence. With FRA at the center, the first*** ***circle of influence is formed by the local Illinois*** ***universities: Northwestern University, the Illinois*** ***Institute of Technology, the University of*** ***Illinois, and Northern Illinois University have*** ***made major commitments toward the success*** ***of FNAL in Illinois.
- The second circle of influence is the national*** ***network of 90 URA research universities that*** ***will participate in FNAL’s programs and are*** ***committed to the success of FNAL.
- The third circle of influence involves the several national and international institutions, with which both URA and UChicago have partnered, and will bring value to current and future FNAL programs.
- These four foundational approaches enable FNAL to capitalize on future opportunities and respond effectively to changing circumstances in the field. In the following sections, we describe FRA’s initial strategic plan that places FNAL and the US particle physics community in a leadership position in three frontiers: energy, neutrino, and particle astrophysics.

## History and evolution

- Strong tradition to serve the user community: everyone has a job to help users at Fermilab
- Era of many laboratories with HEP facilities is over: likely to have only one HEP director left – an endangered species
- Fermilab does not control the resources to make/direct a program as we use to do in the past – the bad old days
- Must generate plans with the HEP community and have them approved by national review committees in national competitive / collaborative environment
- Therefore: involve the HEP community in everything we do.  Examples are Steering Group, ILC and SCRF collaborations, ILC-HEP Task Force, PAC and MAC, CMS Center, LHC Physics Center, Particle Astrophysics Center, Accelerator Physics Center, Run II Task Force (physicists resource management in D0 and CDF).

## Importance of New Contractor

- U of Chicago brings institution of weight into the picture
- Bob Zimmer makes Fermilab a high priority.
- Partnerships with Illinois Universities is a win-win.
- It enhances our ability to recruit, enhances the local HEP programs, and extends Fermilab’s impact and visibility in the State. Crucial to have strong State support to launch any large-scale projects such as the ILC.
- Universities in Northern Illinois made significant financial commitments – Joint faculty appointments (about a dozen in total) and educations.
- URA enhances Fermilab-Universities relationships
- 7 Regional Representatives of the Board of Directors to develop program to enhance Fermilab-Universities relationships
- Funded by URA Universities contribution

## Collaborations

- Importance of collaborations with other laboratories.
- The BNL-Fermilab long base-line neutrino study
- Collaboration with LBNL on SNAP
- Collaboration with ANL - EP processing facility for SCRF cavities
- Collaboration with US labs; e.g.
- ILC R&D, ILC test facility at New Muon Lab (SLAC, Cornell, JLab, DESY, KEK, ...)
- High Intensity Proton source (ANL, BNL, LBNL)
- Importance of international collaborations
- now intimate with CERN
- historically strong with DESY
- developing with KEK (KEK-FNAL MOU sign next week)
- ...
- Broad collaboration in CDF/D0 with the funding agencies

## Conclusion

- Fermilab – HEP community partnership is a state of mind; a culture that
- partially exists (has been getting better)
- must be further enhanced since Fermilab is the only US lab. solely devoted to HEP.
- We have engaged in several new fronts to make the partnership stronger and more relevant; for example
- the Steering group to develop a strategic roadmap for Fermilab
- Membership from the HEP community
- Two physics groups from the HEP community
- Engaging Fermilab and SLAC Users Executive Board, and chair of HEPAP and P5, ILC directors, and funding agency representatives in the process

## Strategic Plan:Scientific Program Planning(Future Accelerator Facilities)Human Resource Planning(OHAP: Organization and Human Asset Plan)

## Scientific Program Planning

- Continue vigorous R&D and be cautious about time frame
- How to sustain ILC activities over a possibly longer period before decision to build
- How to create alternative discovery opportunities that might be needed
- Steering group to develop a strategic roadmap
- Pier Oddone formed a Steering group with broad participation under YKK to generate a strategic plan for the accelerator-based HEP program at Fermilab.
- Final report by August 1, 2007
- This will be proposed to DOE ~Fall 2007.
- Steering group homepage
- _[http://](http://www.fnal.gov/directorate/Longrange/Steering_Public/)__[www.fnal.gov/directorate/Longrange/Steering_Public](http://www.fnal.gov/directorate/Longrange/Steering_Public/)__[/](http://www.fnal.gov/directorate/Longrange/Steering_Public/)_

## Charge

- In his remarks to HEPAP, Undersecretary Orbach requested a dialog with the HEP community:
*"In making our plans for the future, it is important to be conservative and to learn from our experiences. Even assuming a positive decision to build an ILC, the schedules will almost certainly be lengthier than the optimistic projections. Completing the R&D and engineering design, negotiating an international structure, selecting a site, obtaining firm financial commitments, and building the machine could take us well into the mid-2020s, if not later. Within this context, I would like to re-engage HEPAP in discussion of the future of particle physics. If the ILC were not to turn on until the middle or end of the 2020s, what are the right investment choices to ensure the vitality and continuity of the field during the next two to three decades and to maximize the potential for major discovery during that period?"*

## Charge (cont.)

- With the encouragement of the Office of Science and the support of Professor Mel Shochet, the chair of HEPAP, Fermilab will develop a strategic roadmap for the evolution of the accelerator-based HEP program, focusing on facilities at Fermilab that will provide discovery opportunities in the next two to three decades. This roadmap should keep the construction of the ILC as a goal of paramount importance. To guide this proposal, the Fermilab Director has appointed a Steering Group consisting of members from Fermilab and the national particle and accelerator physics community to insure that the plan serves national needs. The Steering Group will also engage additional constituents in the analysis of the various physics opportunities.

## Charge (cont.)

- The Steering Group will build the roadmap based on the recommendations of the EPP2010 National Academy report and the recommendations of the P5 subpanel of HEPAP. The Steering Group should consider the Fermilab based facilities in the context of the global particle physics program. Specifically the group should develop a strategic roadmap that:
- supports the international R&D and engineering design for as early a   start of the ILC as possible and supports the development of Fermilab as a potential host site for the ILC;
- develops options for an accelerator-based high energy physics program in the event the start of the ILC construction is slower than the technically-limited schedule; and
- includes the steps necessary to explore higher energy colliders that might follow the ILC or be needed should the results from LHC point toward a higher energy than that planned for the ILC.

## Charge (cont.)

- I am asking Deputy Director Kim to chair the Steering Group.
- Any recommendations that might be relevant to the FY09 budget should be transmitted as early as possible.
- The Steering Group's final report should be finished and delivered to the Fermilab Director by August 1, 2007. This deadline would allow for presentations to the DOE and its advisory bodies before the structuring of the FY2010 budget.

## Membership

| Eugene Beier | U. Penn |
| --- | --- |
| Joel Butler | Fermilab |
| Sally Dawson | BNL |
| Helen Edwards | Fermilab |
| Thomas Himel | SLAC |
| Steve Holmes | Fermilab |
| Young-Kee Kim (chair) | Fermilab / U.Chicago |
| Andrew Lankford | UC Irvine |
| David McGinnis | Fermilab |
| Sergei Nagaitsev | Fermilab |
| Tor Raubenheimer | SLAC |
| Vladimir Shiltsev | Fermilab |
| Maury Tigner | Cornell |
| Hendrick Weerts | ANL |

## Physics Groups

| Neutrino Physics Group | Flavor Physics Group |
| --- | --- |
| Eugene Beier (U. Penn) | Joel Butler (Fermilab) |
| Deborah Harris (Fermilab) | Sally Dawson (BNL) |
| Ed Kearns (Boston U.) | Chris Hill (Fermilab) |
| Boris Kayser (Fermilab) | Yury Kolomensky (UCB/LBNL) |
| Sacha Kopp (UT Austin) | William Molzon (UC Irvine)  |
| Andrew Lankford (UC Irvine) | Frank Porter (CalTech) |
|  | Harry Weerts (ANL) |
| Young-Kee Kim (Fermilab/UChicago) | Young-Kee Kim (Fermilab/UChicago) |

## Guests invited to meetings

| Mel Shochet | U.Chicago | HEPAP chair |
| --- | --- | --- |
| Jonathan Bagger | Johns Hopkins | HEPAP deputy chair |
| Abe Seiden | UC Santa Cruz | P5 chair |
| Barry Barish | Cal Tech | ILC GDE director |
| Gerry Dugan | Cornell | ILC GDE Americas director (outgoing) |
| Mike Harrison | BNL | ILC GDE Americas director (incoming) |
| Paul Grannis | DOE(Stony Brook) | ILC Program (outgoing) |
| Jerry Blazey | DOE (NIU) | ILC Program (incoming) |
| Mike Procario | DOE | HEP Program |
| TBD | NSF | HEP Program |
| Sacha Kopp | UT Austin | FNAL Users Executive Comm. chair |
| Frank Porter | Cal Tech | SLAC Users Executive Comm. chair |

## Working Plan

- Meetings
- Weekly conference call
- 1st meeting on Monday, April 2
- Two face-to-face meetings at Fermilab
- One early June, the other mid July
- Input from the community
- Physics groups to engage other community members in this process
- Lunch meetings with Fermilab scientists
- Presentations and Town meetings at FNAL Users’ meeting and SLAC Users’ meeting
- Milestones
- Interim Presentation at June Aspen PAC meeting
- Final Report on August 1, 2007
- Report to DOE and its Advisory Bodies (HEPAP), Fall 2007

## With future scientific programs planed

- We know what we need to execute the plan
- expertise / human resources needs
- Do we have adequate expertise / resources?
- 	Do we know what we have at the lab?
- Lab-wide systematic studies need to be done
- well defined job / skill classifications
- understanding us (our staff)
- how many staff members with what skills, at what locations, etc.

## OHAP(Organization and Human Asset Plan)

## “Lab-Wide” Human Resources

- Efforts led by YKK (started Dec. 2006)
- with Dean Hoffer (Project Manager)
- 	    all Divisions
- 	    all Sections
- Took ~2 months to define or classify jobs / skills
- e.g. 28 kinds of technicians
- About 110 skills in total
- Phase 1 completed on Monday, March 26, 2007
- Analysis in progress
- A few preliminary plots in this talk

## # of Employees vs. Year

**2000**

**1900**

## Lab by Discipline

- ~2/3 are Research Scientists

*Preliminary*

## Technicians

*Preliminary*

## Scientists

*Preliminary*

## Information Technology

*Preliminary*

## Engineers

*Preliminary*

## Administration

*Preliminary*

## Facility Support

*Preliminary*

## ES&H

*Preliminary*

## Human Resources

*Preliminary*

## Strategic Planning: Conclusion

- Future Scientific Programs (Steering Group)
- Expect to be done by Summer 2007
- Provide resource needs
- “Lab-wide” Human Resources Study
- ~110 Jobs / skills are classified – almost complete
- How many staff members with what skills, .. – in progress
- Expect to be done by May 2007
- Gap analysis – Fall 2007
- Followed by human resource planning
- Retraining, recruitment, succession, ....

- FRA New Initiative #17: Strategic Planning Process Enhancement
- FRA new Initiative #10: HEP Community Partnership
- FRA New Initiative #8: Organization and Human Asset Plan