# Presentation: 832945

## U.S. DEPT OF JUSTICE 

**HEADQUARTERS BUILDING****ENVIRONMENTAL, SAFETY AND HEALTH MANAGEMENT SYSTEM**

**Management Briefing**
**07/20/04**
**Margaret Takaki**

## WHY MANAGEMENT SYSTEMS?

- Executive Orders. . .13148 says do it
- Regulations. . .promote/require an organizing framework for prevention mgmt, compliance, & minimizing risk
- Best practices. . .improves planning and process controls, enhances security & provides efficiency & effectiveness in handling environmental impacts and workplace hazards

## WHY MANAGEMENT SYSTEMS?

- WHAT DO THEY LOOK LIKE?
- CEMP & Guidance Documents. . .EPA’s help for government
- ISO 14001 and OHSAS 18001...
-   	international consensus on environmental, safety & health standards

## ESH MANAGEMENT SYSTEM

- PROs
- Ultimately more cost effective
- Avoids duplication of resources
- Improved communications and sharing of information

## ESH MANAGEMENT SYSTEM(continued)

- PROs
- Environmental impact and workplace hazard management integration into activity/process management
- Highlights roles, capabilities and monitoring, central elements to achieve DOJ’s policy statements
- Meets requirements and reinforces compliance, pollution prevention and continual improvement

## ESH MANAGEMENT SYSTEM(continued)

- CONs
- ESH management system administrative structure if not managed properly could become obsolete

## DOJ. . .What have we done so far?

**’****02 DOJ Policy on Employee Safety, Occupational Health, Environmental Protection and Energy Conservation**. . .these are the commitments to provide a safe workplace, minimize impact to the environment, comply with laws, continual improvement
**’****02 Attended and Sponsored Management System Training**. . .head start on system understanding and planning

## DOJ. . .What have we done so far?(continued)

**’****03 Establishment of Environmental Management System**. . .comply with EO 13148, follow ISO 14001/CEMP, be consistent with DOJ’s policy
**’****04 Designating “Appropriate Facilities” Under Presidential EO 13148**. . .headquarters is an “Appropriate Facility”
**06/04 Contracted System Support**. . .get going on design and implement planning elements of ESH Management System

## DOJ’S ESH MANAGEMENT SYSTEM PLANNING & IMPLEMENTATION PROCESS

**1. These draft procedures are in place:**
- EMS 001 Environmental Safety & Health Policy
- EMS 002 Environmental Impacts, Safety & Health Hazards Identification & Assessment

## PLANNING & IMPLEMENTATION (continued)

- EMS 003 Environmental, Safety & Health, Legal and Other Requirements Identification and Compliance
- EMS 004 Environmental, Safety & Health Goals and Objectives Identification and Commitment
- EMS 005 Environmental, Safety & Health Management Programs

## PLANNING & IMPLEMENTATION (continued)

**2.** **Implement procedures by 09/04**
- EMS 001: Policy in place; posting and awareness necessary
- EMS 002: Identify all operations, activity’s environmental impacts, S&H hazards and rank them by:
- Regulated: Y/N
- Risk: H/M/L
- Cost: H/M/L

## PLANNING & IMPLEMENTATION (continued)

- EMS 003: Identify all applicable regulations
- EMS 004: Identify appropriate improvement objectives
- EMS 005: Specify management programs to achieve directives

## PLANNING & IMPLEMENTATION (continued)

- A closer look at the system’s key planning procedure:
- Components are identified
- The operations and activities are assessed for environmental impacts and employee hazards.  These operations are considered for all areas:

## PLANNING & IMPLEMENTATION (continued)

- Office Administration: the day-to-day administration and work practices to comply with responsibilities delegated to the area, includes travel, hosting meetings and purchasing. . .and emergency situations which could arise
- Offsite Meetings and Conferences: including all work related travel and accommodations

## PLANNING & IMPLEMENTATION (continued)

- Field Actions: addressing enforcement actions and community outreach (or N/A)
- Security: emergency preparedness, contingency plan implementation, utility standby and mission interruption
**The information gained here establishes the parameters of the entire system**

## PLANNING & IMPLEMENTATION(continued)

**3.** **Collect and begin organizing information in EHS database.  Planning information will:**
- Be used to inventory, describe, locate and document all practices/processes, environmental impacts and workplace hazards
- Document ranking of impacts and hazards
- Identify applicable legal and other requirements

## PLANNING & IMPLEMENTATION (continued)

- 	Eventually the dB will be used for organizing improvement initiatives, meeting reporting requirements, audit planning, planning and tracking training, identifying and linking to operational controls. . .

## MANAGEMENT’S RESPONSIBILITIES DURING PLANNING PROCESS

- Support ESH TEAM
- Provide resources
- Maintain oversight of system
- Demand results

## WHAT RESULTS SHOULD YOU EXPECT?

**WHAT RESULTS SHOULD YOU EXPECT?**

**Good up-front planning should:**

**Realize the policy **
**Align with current mgmt structures**
**Be visible & bring people on board early, improve communications**
**Show value added...**
**Indicate continuous improvement...**

## Thank you!

**An ESH Management System **
**Planning Report will be available in **
**mid-September**