# Presentation: 106097

## Employee Self Service

- Benefits Open Enrollment - 2009

- Revised: 10/06/2008

- October 13 – 31, 2008

## Tips for Electronic Enrollment

| 1) Review information that you have received about benefits open enrollment  in order to determine your elections

2) Discuss all items with your family members before accessing ESS

3)  Dental Plans

Do I want to change my dental enrollment?   

Do I need to make a change to my dependent coverage option or to my dependents?

How do I know if my dentist is in the network?  (See instructions on How to Locate a Dental Network Provider.)

What if I am a current participant in a  dental plan but do not want to participate in either dental plan during 2009?  (You must select “Waive Dental”)

4)  Flexible Spending Accounts

Am I eligible to participate in Child and Adult Day Care spending account (cost of care for children under age 13, a disabled spouse, or disabled dependents of any age – including parents)?  

Based on my out-of-pocket medical expenses for 2008, my 2009 medical plan election, and projections of my expenses for 2009, how much do I want to contribute to my Health Care spending account? 

 | 5) Medical Plans

Do I want to change my medical enrollment?   

Do I need to make a change to my dependent coverage option or to my dependents?

How do I know if my primary care physician (PCP) and my dependents’ PCP is in the network?  (See instructions on How to Locate a CIGNA Network Provider and also verify other in-network providers such as specialists or hospitals.)

NOTE:  The Open Enrollment process is NOT meant for changing your PCP.  Call CIGNA to make any changes to your PCP.

What if I am a current participant in a medical plan but do not want to participate in either medical plan during 2009?  (You must select “Waive Medical”)
 | How to Locate a Dental Network Provider
DELTA DENTAL PLAN

1. Access the Delta Dental Web Site at www.deltadentaltn.com 
2. Click Need A Dentist?
3. Product Selection, click Delta Dental Premier
4. Your Location, enter Your City and State or Zip code*
5. Sorting, Distance and Number of Results, you can select the way you want the information sorted (Distance, Name, City, Zip Code), the maximum distance you are willing to travel, and the Number of Results
6. Additional Search Criteria, you may also search by Dentist Last Name, Practice Name, or Specialty (Optional)
7. Click Search for a Dentist

METLIFE  DENTAL PLAN
1. Access the MetLife Web Site at www.metlife.com 
2. In the box labeled DENTAL CENTER, to perform a Quick Search, Enter Zip Code and Click GO or click  Find a PDP Dentist 
3. To Search for the closest dentist, Enter either your ZIP code or address or To search for a specific dentist, Enter either the dentist’s Last name and either city/state or Zip Code
4. Choose Proximity (default is 30 miles – you can change the proximity)
5. Choose a Display (default is List Dentist Only – you can change to List Dentist and Map)
6. Click Submit
 | How to Locate a CIGNA Network Provider
CIGNA PLANS

1. Access the CIGNA Web Site at www.cigna.com  
2. In the center of the screen, Find a Doctor, enter Doctor’s Name, City/State or Zip Code*
3. Click Next 
4. What type of plan you have – accept the default “Network (HMO) Plans or Point of Service (POS) Plans
5. Click the drop-down menu and select the geographic area you are searching for
6. If desired, indicate the type of Primary Care Physician (optional) or to search for a Specialist instead of Primary Care Physician and Select type
7. Click Search
8. Choose a physician from the listing.  Please be sure that the physician(s) you choose is accepting new patients (if you are already a patient, this is not necessary)
9. Make sure you record the PCP ID# for entry during the enrollment process.  (PCP ID# required for all covered dependents in the Point of Service plan)

*You may also Search by specialty for a specific doctor by clicking on Find doctors or dentists by specialty (Optional)

 |
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## ORNL Home Page - Internal

****** ****How to get there**

**AGAIN THIS YEAR:  **
**You can access ESS from home at http://benefits.ornl.gov/openenrollment/2009 Click ENROLL NOW. You will be prompted for your user id and password.**

**1)  Click **ESS

**2)  Click** Benefits Open Enrollment

##  How to log on

****** ****How to log on**

**Computer Requirements:**
- You must have an active user id, password, and SAP account.  If you do not have a user id and password, please call the Computer Helpline, 241-6765.  Also request a SAPPRD010 account.
- If you have a user id and password, but currently do not have a SAP account, follow the instructions on the url below:
**http://home.ornl.gov/general/sap/sapAcctInstr.shtm **
- [The suggested platform for SAP ESS applications is Internet Explorer 5.0 or higher.]

- If you have correctly entered your UID and Password **and** receive this message, you do not have a SAP account (see Computer Requirements)

**Enter **UID and Password.
**Click **Log on.

## Click here to view your benefit open enrollment options

** ****Home Page**

- Provides assistance

- Quit Benefits Open Enrollment application

- Confirmation form of your enrollments

- Open enrollment dates

**Click here **to view your benefit open enrollment options

## 2) If you have no updates to your family members, double click on a plan you want to enroll in or make a change to for 2009 (see page 10 for more details)

** ****Open Enrollment Options**

- 2) If you have no updates to your family members, **double click on a plan** you want to enroll in or make a change to for 2009 (see page 10 for more details)

- Returns to Benefits – Open Enrollment home page

- Useful benefit web sites.  Click the down arrow to select a site.  Click Go!  (NOTE: You can print FSA Child and Adult Day Care Expenses and FSA Health Care Worksheet to assist you in determining your FSA contribution amounts.)

- Display the cost summary (employer and employee) for your benefits as well as contributions you have elected for flexible spending accounts prior to SUBMITTING your elections

- Display your covered dependents for dental and medical plans prior to SUBMITTING your selections

- n/a

- After you make your 2009 enrollment elections, **click SUBMIT SELECTIONS** to process your enrollment

- Indicates you are currently enrolled in this plan.  (However, you **should** review your coverage option and dependents)

- Dates are defaulted

- If you are currently enrolled in a dental or medical plan and **DO NOT** want to participate during 2009, select WAIVE DENTAL or WAIVE MEDICAL

**1) Do you need to update your family member information?** (see pages 7-9 for details on how to add or change information)

## 2a) If you want to edit existing records highlight the record you want then select  change, display, or delete

** ****Update/Review Family Members**

- NOTE: There is no need to actually delete a former spouse unless you have remarried or to delete a child who no longer is covered by your dental or health plans – SIMPLY do not attach them to your plans in Open Enrollment

- Click **New** to add a dependent, **Change** to correct information, or **Display** to view only

**2a) **If you want to edit existing records **highlight **the record you want then select  change, display, or delete

**2) Click** **New** to add a child (see 2a to edit existing records)

**1)  Select **record to review/update Spouse or Child

- Quit Family Member/Dependents application

- Provides assistance

## 3) You must complete all information and SAVE.  You will be returned to the Family Member/Dependents Overview

** ****Add New Dependent**

- If you **DO NOT** want to save this information, click **BACK** to return to the Family Member/Dependents Overview

**3) **You **must** complete all information and **SAVE**.  You will be returned to the Family Member/Dependents Overview

- One initial only

## 4: Click QUIT to return to Benefits - Open Enrollment

** ****New Dependent Created**

- Confirmation that you were successful in creating a new record

**4: **Click **QUIT** to return to Benefits - Open Enrollment

## 1) Double click on a plan you want to enroll in or make a change to for 2009

** ****Open Enrollment Options**

- After you make your 2009 enrollment elections, **click SUBMIT SELECTIONS** to process your enrollment

- Indicates you are currently enrolled in this plan.  (However, you **should** review your coverage option and dependents)

- If you are currently enrolled in a dental or medical plan and **DO NOT** want to participate during 2009, select WAIVE DENTAL or WAIVE MEDICAL

**1) Double click on a plan** you want to enroll in or make a change to for 2009

## Click here to see if your dentist is a network provider for the dental plan you have selected 

** ****Dental Enrollment (BEFORE)**

- The information displayed on this screen will depend on the dental plan you have chosen

- If you have no changes to your current dental enrollment, click Back to Open Enrollment Options to return to Benefits – Open Enrollment

- Click here to see if your dentist is a network provider for the dental plan you have selected

- Instructions on “how to locate a dental network provider”

- If you are currently enrolled in this dental plan, review your **DEPENDENT COVERAGE, and your DEPENDENTS **– note now is the time to add new dependent Joshua to this plan by checking his name.  ALSO, if you want to change from **post- or pre- tax deductions**, you may do that too.

## 1) If you currently participate as post-tax Click here to change to pre-tax or deselect if you want to change to post-tax

** ****Dental Enrollment (AFTER)**

**1)** If you currently participate as post-tax **Click here** to change to pre-tax or deselect if you want to change to post-tax

**2)** **Click** to add new dependent Joshua to this plan

**3)** **Click** Make this Change to save your selection

- NOTE: If you have a dependent child who is age 24 or older and is eligible for coverage under your medical or dental plan, contact the Benefits Service Center, 574-1500.  They will inform you of additional info that is needed.

- If you have no changes or do not want to make changes at this time, click Back to Open Enrollment Options to return to Benefits – Open Enrollment

- Click       to select all dependents.  Click       to deselect all dependents.

##  Dental Enrollment (ADDED TO SELECTION)

** ****Dental Enrollment (ADDED TO SELECTION)**

- Until you **SUBMIT** your enrollment, you can Undo any changes you have just made.

- When **SUBMIT SELECTIONS** is NOT grayed out, it indicates you have made an enrollment selection. You can **SUBMIT** **SELECTIONS** at any time for processing.

## If you are enrolling in the POS plan, click here if you do not know your PCP # – you must record the PCP # in the spaces below for you and your covered dependents. 

** ****Medical Enrollment (BEFORE)**

- The information displayed on this screen will depend on the medical plan you have chosen

- If you are enrolling in Open Access, you are not required to select a Primary Care Physician (PCP) – but you are encouraged to.
- If you are enrolling in the Point of Service Plan (POS) you **are required** to provide PCP ID# and Current Patient Information for you and your covered dependents.
**If you are enrolling in the POS plan, click here if you do not know your PCP # – you must record the PCP # in the spaces below for you and your covered dependents.**

- Instructions on “how to” find your PCP ID# based on your medical plan election

- Deductions default to pre-tax.  If you prefer post-tax, click the check mark to remove it.

**NOTE:  The Open Enrollment process is NOT meant for changing your PCP.  Call CIGNA at 1-800-244-6224 or www.cigna.com to make any changes to your PCP**

- If you have no changes or do not want to enroll in this medical plan, click Back to Open Enrollment Options to return to Benefits – Open Enrollment

## 2) Complete your PCP ID# and Current Patient info (required for Point of Service plan) and press Enter

** ****Medical Enrollment (AFTER)**

**2) Complete** your PCP ID# and Current Patient info (_**required**_ for Point of Service plan) and **press Enter**

**4) Complete** your Dependents’ PCP ID# and Patient info
- (_**required**_ for Point of Service plan)

**Step 5**: **Click** **Make this Change** to save your selection

**3) Select **dependents that should be covered

**1) Select** dependent coverage applicable to your family

- If you have no changes or do not want to make changes at this time, click Back to Open Enrollment Options to return to Benefits – Open Enrollment

- Click       to select all dependents.  Click       to deselect all dependents.

##  Flexible Spending Accounts (BEFORE)

** ****Flexible Spending Accounts (BEFORE)**

- The information displayed on this screen will depend on the flexible spending account you have chosen.

- You are no longer required to complete a Direct Deposit Form nor attach a cancelled check _unless_ you want your FSA deposit sent to a different account

- Before Open Enrollment ends at 4:00 p.m. on October 31, if you elect not to participate in this FSA after you have SUBMITTED your enrollment, click here to cancel your enrollment

- If you do not want to enroll, click Back to Open Enrollment Options

**CAUTION!!**
- Please make sure you are enrolling in the correct flexible spending account

**NOTE:  If you participated in this flexible spending account during the current year, you are provided that amount to assist you in planning for this enrollment.**

## 1) Enter your 2009 ANNUAL Amount (must be a value from $100 to $5,000)  

** ****Flexible Spending Accounts (AFTER)**

**1) Enter** your 2009 **ANNUAL** Amount (must be a value from $100 to $5,000)

- If you do not want to enroll or to save your changes, click Back to Open Enrollment Options

- You are no longer required to complete a Direct Deposit Form nor attach a cancelled check  _unless_ you want your FSA deposit sent to a different account

**2)** **Click** **Make this Change** to save your selection

## You can make changes to your 2009 elections until 

** ****Submit Your Enrollments and Print Confirmation Form**

**1)** Click **SUBMIT** **SELECTIONS **to process your open enrollment elections

**You can make changes to your 2009 elections until **
**4:00 p.m. October 31, 2008.**

**AGAIN THIS YEAR**
**You will receive an e-mail immediately confirming your 2009 open enrollment elections!!**

**2)** Click to **PRINT** a confirmation form of the benefits you have enrolled in

**3)** After printing your confirmation form, **click **Back to Open Enrollment Options to view your enrollments

## 1) Click Quit to exit Benefits - Open Enrollment

** ****SUCCESSFUL ENROLLMENTS**

**1)** Click **Quit** to exit Benefits - Open Enrollment

- Green lights indicate that you have successfully completed the enrollment process!!

**If you want to change any of your Open Enrollment elections, simply click on the plan and make your changes before 4:00 p.m. on **
**October 31, 2008.**

## Please contact Becky Parks, parksrc1@ornl.gov . 

- Please contact Becky Parks, parksrc1@ornl.gov .