# Presentation: 882521

## RT2007 StatusNPSS AdCom Meeting 7/22/06

- Margaret Votava
- FNAL
- RT2007 Chair

## Conference Venue

- Sunday April 29th -> Friday May 4th, 2007
- 2 short courses on Sunday
- ATCA – possibly Jeff Munch from ADLINK Technologies
- ?
- Plenary sessions from Monday – Friday
- Excursion/banquet Wednesday afternoon and evening
- On-site at Fermilab – either in WH1W or Ramsey auditorium depending on size
- No conference supplied transportation between hotel and FNAL

## Floor Space

- Poster sessions
- May need to split in two sessions due to floor space and mounting stands
- Each poster slotted a 5m description during plenary sessions
- Vendor support
- Up to 10 vendor areas
- NEED vendor support for conference bag or folder
- Help offset cost of banquet/reception
- Up to 2 “salesy” talks during plenary describing relevant technology.
- Inserts into conference bag

## Things that are done

- FNAL Approval
- Conference rooms reserved
- Local organizing team in place
- Except conference proceedings editor
- Website in place, mostly placeholders
- First draft of poster complete
- CANPS Committee notified
- IEEE Forms submitted
- Schedule, Insurance, Budget

## Local Organizing Committee

- Vendor Contact – Bakul Banerjee
- Abstract Coordinator – Jane Nachtman
- Registration/Hotel/Banquet – FNAL Conference office
- Webmaster – Mari Herrera
- Admin – Griselda Lopez
- Poster – Diana Canzone
- Conference Editor – TBD
- Abstract/program submission tool
- BNL
- JACOW
- Others local volunteers
- FNAL DAQ experts Jerry Guglielmo, Vince Pavlicek
- FNAL Scientists – Arlene Lennox, Jane Nachtman, Vivian O’Dell, G.P. Yeh
- Mike Haney UofI

## Deadlines

- Invitations to scientific committee. In Progress
- First announcement: late September
- Poster: late September
- Abstract submission open: late October
- Second call: early December
- Submission Deadline: late January
- Notification: late February
- Short courses set: late February
- Registration open: late February
- Presenter confirmation: early March
- Registration Deadline: late March

## Scientific Advisory Committee

- Announcement sent to CANPS committee late last week
- FNAL scientists, ANL
- Could use more nuclear science and medical imaging input, and more representation from Asia

## Budget Proposal

|   |   |   |   |   |   |   |   |   |   |   |   |   |
| --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  | Category |   |  | Pessimistic (127) |  |  | Most Likely (180) |  |  | Optimistic (225) |  |  |
|   |   |   |   |   |   |   |   |   |   |   |   |   |
|  |  |  |  |   |  |   |   |  |   |   |  |  |
|  |  |  |  |   |  |   |   |  |   |   |  |  |
| S U R P L U S |  |   |   |   |   | 14740 |   |   | 23130 |   |   | 33141 |
|  |  |  |  |   |  |   |   |  |   |   |  |  |
| T O T A L   R E C E I P T S |  |  |   |   |   | 73400 |   |   | 101000 |   |   | 129500 |
|  |  |  |  |   |  |   |   |  |   |   |  |  |
| T O T A L   O U T L A Y S |  |   |   |   |   | 58660 |   |   | 77870 |   |   | 96359 |

## Receipts

- Registrations Fees: $300 - $400 ($150 for students)
- Tutorials $100 each
- URA Grant - $7500
- Banquet/excursion
- $150 if in Chicago (not including museum entrance fees)

## Banquet/Excursion

- Downtown Chicago
- Provide transport to/from downtown
- Afternoon at museum campus
- Natural history, aquarium, planetarium
- Dinner at midAmerica club overlooking Lake Michigan
- FNAL local
- Excursion
- Frank Lloyd Wright architecture tour in Oak Park
- Not so close
- No nearby banquet facilities
- Cantigny Park - Estate of Robert McCormick
- House tour
- Formal gardens, Greenhouse tour
- WWI Military Museum
- Banquet
- Arboretum (catered)
- Cantigny Golf Clubhouse
- Elmhurst Art Museum (catered)
- Companion program