# Presentation: 160861

## Accelerator Division System Integration in FY04

- Dave McGinnis
- February 24, 2004

## State of Accelerator Operations

- The Collider is operating to produce luminosity
- We are in an operating phase with periodic upgrades to be installed during shutdowns.
- The handling of Collider operations and downtime has become routine.
- The competition for beam, study time, and resources between the Collider and external beam lines has increase significantly in FY04
- MiniBoone is operational
- SY120 is close to being operational
- NUMI will start commissioning in early FY05

## Requirements on Accelerator Coordination in FY04

- Provide long-term continuity for operational goals, strategy and monitoring.
- Improve/clarify assignments of responsibility for
- study strategy and coordination
- machine parameter targets
- shot strategy
- Provide coherence across individual machine coordinators

## Accelerator Coordination in FY04

- The task for coordinating the operations of the accelerators in FY04 is the _permanent_ responsibility of the new Integration Department.
- The leader of the Integration Department is the Associate Division Head for Systems, Operations, and Integration.
- This Integrations Department is divided into four wings
- Operations Coordination
- Shot Analysis and Strategy Coordination
- Accelerator Physics and Accelerator Studies Coordination
- Rapid Response Team

## Systems, Operations, & Integration Organization

## Integration Department Organization

## Accelerator Coordination in FY04

- Most of the Beam Physics Group in the former Integration Department was transferred into the Systems Departments to provide beam physics support for each machine.
- Integration across machines will be the responsibility of the Integration Department with support from the beam physics groups in each of the systems departments.
- The Operations Department has assumed more responsibility of the day-to-day running of the Collider and the external beam lines.
- Larger reliance on Crew Chief decision making (as in Run 1b)
- Can handle large percentage of decisions based on guidelines from the Integrations Department

## The Accelerator Operations Coordination Team

- Accelerator Operations is coordinated by a team from the Integration Department
- Leader – Integration Dept. Head – Dave McGinnis
- Operations  Coordinator – Jim Morgan
- Shot Analysis Coordinator – Elliott McCrory & Jean Slaughter
- Accelerator Physics Coordinator – Valerie Lebedev
- Responsibilities of the Coordination Team
- Defines guidelines for the Operations dept.
- When to shoot, When to fix things, When to call in experts, etc.
- Defines shot strategy
- Defines and implements accelerator physics strategy and an integrated view across machines
- Defines study strategy
- Leads shot data analysis
- Data Quality
- Data interpretation
- Sets priorities of instrumentation projects
- Interfaces with the Directorate and the Experiments
- Makes decisions for unusual operational situations

## Coordination Team

- Leader – Dave McGinnis
- Decides on study and shot strategy for week
- Interfaces with Directorate and Experiments
- Responsible for handling unusual operational situations
- Will delegate to others in the team to ensure coverage.
- Operations coordinator – Jim Morgan
- Runs the 9:00 meeting.
- Shares responsibility for handling unusual operational situations.
- Develops and oversees operational guidelines for the Operations Dept.
- Evaluates and oversees operational policies of the Systems Depts.
- Monitors peak operating performance of the accelerators

## Coordination Team

- Shot Coordinator – Elliott McCrory & Jean Slaughter
- Responsible for the operational model of the accelerator complex
- Develops guidelines for shot strategy based on SDA data
- Responsible for physics analysis of shot data
- Oversees the development of shot data analysis tools
- Responsible for the integrity of shot data
- Shares responsibility for handling unusual operational situations.
- Accelerator Physics and Study Coordinator – V. Lebedev
- Responsible for the physics model of the accelerator complex.
- Develops and prioritizes the study plan for the accelerator complex.
- Monitors the study proposals and write-ups of the Systems departments.
- Prioritizes the accelerator physics issues of the accelerator complex.
- Coordinates the accelerator physics task forces
- Coordinates the Thursday Run II Accelerator Physics Meeting along with Jean Slaughter

## Accelerator Physics in the Beams Division

- A major strength of the Beams Division has been the Systems Departments’ ability to mesh operations with installation and commissioning of upgrades.
- The Run II Upgrade is a “complex campaign of operations, maintenance, upgrades, R&D, and studies” (D. Lehman HEPAP Meeting July 25, 2003)
- The Systems Departments are in desperate need of manpower to wage this “campaign”
- It was difficult to fully utilize the Beam Physics Group in the former Accelerator Physics Dept. in Run II
- Connection problems on both ends of the organization
- Geographical
- Organizational

## Solution

- Migrate most of the Beam Physics Group into the Systems Departments
- Removes duplicate layers of management
- Gives ownership to the people working on the Upgrades
- Strengthens the Systems Departments
- Assignments on the order of 1-3 years
- ~75% effort in home department
- Build a Rapid Response Team in the Integration Department
- Used to solve pressing operational or accelerator physics problems that have a life span of ~1-3 months
- Focuses on one or two problems at a time (i.e. moving the IP at CDF, slow spill for SY120)
- Consists of a strong group of accelerator physicists in the division – membership will be dynamic
- Deployment of Rapid Response Team controlled by the Coordination Team

## Migration of the Beam Physics Group

- TEVATRON
- B. Erdelyi
- Y. Alexahin
- T. Sen
- N. Gelfand
- Main Injector
- W. Chou
- External Beams
- D. Carey
- C. Johnstone

- Proton Source
- J. Maclachlan
- Recycler
- D. Neuffer
- V. Balbekov
- K.Y. Ng
- Pbar
- Andy van Ginneken

## Future Accelerator R&D Projects

- In the past, future accelerator R&D projects (NLC, LHC, VLHC Muon Collider, Proton Driver) have been mostly manned by members of the former Beam Physics Department
- Because issues in these projects span across the entire realm of the Beams Division, these projects would now be organized as _study groups_ that report directly to the Division Head. The Division Head:
- Initiates study groups
- Defines charge, scope, and duration
- Chooses leader and members
- Allocates resources
- Monitors progress (i.e. reviews)
- This study group approach to R&D projects would permit
- Broader participation across the entire Beams Division staff
- Better allocation of resources
- More effective control

## Timeline

- Announce re-organization - November 4, 2003
- Migration of Beam Physics into the Systems Departments -December 1, 2003
- Jim Morgan becomes Run Coordinator December 1, 2003
- Begin phase-in of Coordination Team January 1, 2004
- Finish phase-in by March 31, 2004
- Other Details
- Jim Morgan continues to help with the Pbar target station but hands off more responsibility to Tony Leveling
- Elliott McCrory continues to help with the Linac but hands off more responsibility to Doug Moehs
- Valerie Lebedev phases out of day-to-day work on TEV issues over the next six months.