# Presentation: 941040

## Unit Wing Banker Solution – CLC

## Objectives:

- Discuss the importance of a unit budget.
- Determine budget requirements.
- Unit’s responsibilities.
- Unit’s responsibilities with Wing Banker Solution.
- Wing’s responsibilities to units with Wing Banker Solution.

## Slide 3

## Unit Commander’s Responsibility

- Finances -- One of your most important responsibilities.
- Ensure that your unit is financially sound.
- Determine your unit’s assets and unit’s needs.
- Obtain approval for fund raising & Grants.

## Importance of Budgeting at the Unit Level

- You need to know how much money you have to spend.
- If you have _***NO***_ money – you can not spend any money
- Plan a budget so that your squadron can financially meet its goals and missions.

## Importance of Budgeting – cont.	

- When you budget, you _**balance**_ what you have with where you want to be.
- You determine what you need to meet your objectives.

## Determining Your Needs

- Do you have rent?
- What are the utility bills?
- Will the squadron be having any activities?
- What other projected expenses will the unit have?
- Activities?

## Determine the Difference 

- Determine the difference between financial assets and needs for unit.
- Ok at this stage to want more than you project the unit has.
- Take this opportunity to explore options.
- Options -- raising income and lowering expenses.

## Determining Difference – Exploring Options

- Look at _ALL WAYS_ the unit is receiving and spending money.
- PAWG allocation from the Commonwealth of PA
- Are you paying too much?
- Is squadron supplying members, without charge, for items that are costing the unit?
- Ask Questions!  In regards to where is the money coming from and where is it going to, and can this change.

## Budget & Raising Funds

- Determine how much funds need to be raised to meet the cash requirements for budgetary requirements.
- Budget needs to equal  = zero – not a negative balance.
- CAPR 173-4 – Fund Raising/Donations

## Budgeting – Fund Raising

- FIRST – You _**must obtain written permission  from the Wing Commander. **_
- As corporate officer of CAP representing the wing, he/she is the agent responsible for _**ALL**_ fund raising activities and grant request.
- Complete the PAWGF 173-4.

## Slide 12

## Budget – Fundraising	

- SECOND – Make yourself aware of the state and local fundraising laws and regulations.
- This is not Monopoly – You do not get a “get out of jail free card”.

## Budget - Fundraising

- Certain types of fundraising you ***cannot ***do.
- CAPR 173-4 List these types.
- Brainstorm on ideas to raise money.
- Cash Donations & Contributions
- Grants
- Material Donations (Coordinate with Wing Logistics first, IAW CAPR 67-1)
- Community events, park cars, concessions, crowd control, clean up/
- _[http://cap.fundlinkllc.com/](http://cap.fundlinkllc.com/)_
- What Fund raising events work for your unit?

## Wing Banker Program and the Unit

- Why did NHQ and Wing go to Wing Banker Solution?
- CAP has never received an Unqualified Audit Opinion because the funds at the unit level where not audited
- The  NEC and the Board of Governors recommended that CAP obtain an unqualified audit opinion

## Why is a qualified audit opinion a problem?

- “Qualified” means something positive in CAP  (for ex: qualified check pilot)
- A “qualified” audit opinion is not desirable
- An auditor is not able to express an “unqualified”  audit opinion when significant concerns may exist regarding the corporation’s financial information
- An “unqualified” opinion is most desirable

## What does it accomplish?

- It accounts for the funds and activity of all units at the wing level.
- Provides greater accountability and reporting of CAP appropriated and corporate funds.
- An unqualified audit opinion enhances public trust & enables grant writing.

## Benefits to the Unit

- Allows units to focus on CAP mission.
- Decisions and control remain with the unit.
- Unit don’t have to file annual 173-2.
- An unqualified audit opinion provides public assurance that assets are accounted for and provides squadrons with opportunities to obtain additional funding through grants.

## You are taking our money!!

- No--The unit still has control of how the funds are spent
- The wing is acting as the bank.
- Reports of activity and unit balances will be provided.

## Financial Management Web Site at NHQ has lots of resources available

## Deposits

- Units may make their own deposits
- Deposit slips along with deposit advice forms are sent to the wing

## Certificate of Deposit/Investment Accounts

- Any unit that wants to invest in a CD or other investment need to contact PAWG Finance Committee to review options and open an account.  Local suggestions are encouraged.

## Savings Accounts

- Units that have funds that are not budgeted to be used for more than 6 months, can request funds be transferred into the unit saving account.
- Interest earnings should be allocated.

## Bill Payment

- The unit must provide supporting documentation to the wing

## Check Request

- Send a copy of receipt or invoice along with a complete check request form to  wing.
- A payment will be sent directly to the payee.
- Copies are acceptable documents can be faxed, e-mailed or mailed.

## Recurring Expenses

- invoices that units are paying on a routine basic i.e. phone, electric, rent.
- The address of these invoices needs to be changed to PAWG HQ, the unit charter number must be added to the billing name, and the PAWGF 173-R needs to be completed each year.

## Expense Authorization

- The wing must ensure that the expense has been approved by an appropriate persons.
- The unit must complete a PAWGF 173-fc Finance Committee (who can approve expenses)

## Finance Committee

- Approve expenses over $250.00
- Continue to function and record minutes
- Develop a budget
- Monitor the income and expenses

## The Unit’s Role

**UNIT**

## Slide 30

## The results

- The units can focus on their mission
- Consistent financial reporting
- All funds and transactions are audited
- No annual CAPF 173-2
- Obtain unqualified audit opinion

## Unit finance forms

- Share
- Let the Wing know what forms are working great in your unit.
- If your unit has a finance OI that works great – Share.
- Wing will let NHQ knows what unit forms and OI’s are “bench marks” for our wing with Wing Banker Program.
- We are all part of the same team.

## Updates

- Recent changes/improvements.
- All units in Civil Air Patrol are using Wing Banker Solution.
- Thanks you, commanders.

## Questions?

- Lt Col DeEtte Riley, PAWG Director of Finance _[driley@awandsons.com](mailto:driley@awandsons.com)_
- Mr. Phil Richardson, PAWG Accountant _[capfm@bigbrain.net](mailto:capfm@bigbrain.net)_
- Lt Col Robert Meinert, PAWG Executive Director _[rlmeinert@forcomm.net](mailto:rlmeinert@forcomm.net)_
- Or call PAWG Headquarters at 717-861-2335,
- PAWG HQ Fax:  717-861-2164
- Pennsylvania Wing Headquarters, Building 3-108, Fort Indiantown Gap, Annville PA 17003
- DeEtte Riley home number after 7 PM  814-632-8341 or 814-880-9093 cell Leave a message.