# Presentation: 313560

## AACR 2 Revision 2002:Integrating Resources and Monographs

**BIBCO-At–Large**
**ALA Midwinter – Jan. 26, 2003**
**Judith A. Kuhagen**
**CPSO, Library of Congress**

**Notes:**
We’re going to take a quick, a “very quick,” look at how the changes in the 2002 Revision of AACR2 affect U.S. practice in the cataloging of integrating resources and monographs.  Because this presentation is only a summary, you’ll need to follow up on the information presented here by consulting rules, LCRIs, MARC 21, and Web sites listed on the last slide.  This presentation will also be posted on the BIBCO site.

Due to lack of time, some of the slides in the handout we won’t discuss today (especially, the specific ones about linking fields and about sequences of series numbering); I’ve included them in the handout so that you can look at them later.

## Highlights of changes

- Chapter 3
- Chapter 9
- Chapter 12*
- Chapter 21*
- Related rules in chapter 1
- * Harmonization with ISBD and ISSN

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
The majority of changes are in the chapters listed here.

## Chapter 3: Cartographic materials

- New rules for description of electronic resources
- New rules in the Physical description area for layout, production method, and medium

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
Rules were added in different areas of chapter 3 for electronic resources as well as other rules in section 3.5.

## Chapter 9: Computer files

- Rules and examples for integrating resources relocated to chapter 12

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
Chapter 9 was revised to remove rules for resources now covered in chapter 12.

## Chapter 12: Continuing Resources

- Rules for serials revised
- Rules for integrating resources added

- v. 1

- v. 2

- v. 3

- v. 4

- Journal
- of ...

- etc.

- v. 1

- v. 2

- v. 3

- v. 4

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
The title of chapter 12 was changed to “Continuing Resources” (a bit of a misnomer because some categories of finite resources are covered by that chapter).  The rules for serials were revised, incorporating content from some LCRIs and from CONSER documentation.  Rules for integrating resources were added.

## Change in scope of chapter 12

- Serials
- Integrating resources, both ongoing and finite
- Also:
- Reprints of serials
- Resources with characteristics of serials ... but whose duration is limited

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
All integrating resources are covered by chapter 12 because the description of a finite integrating resource is no different than that of an ongoing one.  The other new category is limited-duration resources (more about this category later).

## Integrating resources

- New definition in AACR2:  “A bibliographic resource that is added to or changed by means of _updates that do not remain discrete_ and are integrated into the whole.  Integrating resources can be finite or continuing. ...”
- Most common:
- Updating loose-leafs
- Updating electronic resources

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
We’re going to look at integrating resources first.  I realize that in some libraries it is the serial catalogers, instead of you monograph catalogers, who catalog integrating resources.  Actually, we can no longer refer only to serials and monograph catalogers, can we?

The most critical part of this definition is “updates that do not remain discrete” --- the characteristic which distinguishes integrating resources from multipart items and serials.

The most common integrating resources are updating loose-leafs and updating electronic resources but they are not the only ones.

## Integrating issuance

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
These images illustrate the updating that occurs with integrating issuance:  content is added, changed, or removed over time.  The resource keeps going!

## Is it an integrating resource, a serial, or a monograph?

- LCRI 1.0 has “clues”
-    and defaults for this
-    decision – LC practice

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
It is important to know if the bibliographic resource is a monograph, a serial, or an integrating resource because the answer affects which rules are used.

LCRI 1.0 is a revision of the former LCRI 12.0A [which most monograph catalogers never consulted because it was related to chapter 12].  Although it reflects only LC practice, it may be helpful in your library when you’re making such decisions.

## Integrating resources:  		U.S. practice in AACR2

- Rules in Adele Hallam’s manual* for updating loose-leafs generalized to apply to all integrating resources
- Only a few changes from Hallam, generally to allow more cataloger’s judgment
**  **Cataloging Rules for the Description of Looseleaf Publications*

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
The good news about the rules for integrating resources is that they are not new for U.S. catalogers.  The provisions in the Hallam manual have been followed by looseleaf catalogers for years --- now they’re just in AACR for all integrating resources.

## Basis of description (12.0B1b)

- Base description on current iteration
- Iteration = “An instance of an integrating resource, either as first published or after it has been updated.”
- Exceptions:
- Dates of publication = first and/or last iterations
- Notes/Standard number ... = all iterations and any other source

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
The term “iteration” wasn’t in the Hallam manual.

The description must be based on how the integrating resource presents itself at the time of cataloging because you don’t have anything else (unless you archive the resource/save discarded pages).  The exceptions to using only the current iteration are listed here.

## Change in an integrating resource

- If new record not needed (usual situation) = update the same bibliographic record
- Re-do the description to match current iteration
- Give earlier information in a note if important
- “Change” rules in 12.1-12.6 with a  corresponding rule for note in 12.7B

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
Most – nearly all – the time, changes in the bibliographic data elements given on an integrating resource will result in updating the existing bibliographic record.  The description is revised and important earlier information is “relocated” to the notes area.  [We’ll mention later when a new record should be made.]

## Notes for changes in iterations

- 12.7A2:  identify iteration(s) if note does not apply to all iterations
- LCRI 12.7A2 has LC/PCC practice:
- Give exact information if readily available
- Otherwise, use “Viewed on” information or information in “Description based on” note of record before it was revised; give information in angle brackets

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
If a note doesn’t apply to all the iterations of an integrating resource, add information to identify which iterations or give “as of” information.

The LCRI explains how to give this information with minimal impact on catalogers’ time.

## MARC 21 variable fields

- 022/222 – ISSN/Key title (12.8)
- 247/547 – Change in title proper (12.7B4.2)
- 310/321 – Current/former frequency (12.7B1)
- 362 1 – Beginning/ending date of publication (1.4F8)
- 550 – Earlier corporate body statements of responsibility (12.7B7.2)
- 580/760-787 – Relationships with other resources (12.7B8); also new subfield $i

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
These fields will be new to catalogers who haven’t cataloged serials.  LC/PCC began using them with the implementation of the 2002 Revision.  Subfield $i, not available in the 780 and 785 fields, functions as it does in the 246 field to give further information about the relationship.

## Relationships (12.7B8)

- Immediately preceding, immediately succeeding, or simultaneously issued resources
- Reciprocal notes
- Related work added entries only in a few situations (LCRI 21.28B1)
- Maintenance of link in other record(s) when 1XX/245 changes in current record

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
The new rule and fields I want to highlight today are 12.7B8 for relationships with other resources and the MARC 21 linking fields.

Now, instead of giving a bibliographic history note and related work added entry for the other resource only in the bibliographic record for the resource being cataloged, you’ll give linking notes on all records in the relationship.  Only in a few situations will you also give a related work added entry.

Maintenance of the linking note(s) in the other record(s) is vital when you update the 1XX/245 in one record.

## Form of linking entry

| Title proper, and if needed, edition | 245
245/250 | $t
$t $b |
| --- | --- | --- |
| Main entry name heading/title proper, and if needed, edition | 1XX/245
1XX/245/250 | $a $t
$a $t $b |
| Main entry name heading/uniform title | 1XX/240 | $a $s |
| Main entry name heading/uniform title/title proper (legal, translations) | 1XX/240/245 | $a $s $t |
| Main entry uniform title | 130 | $t |
| Main entry uniform title/title proper (translations and other language editions) | 130/245 | $t |

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
This table is based on information for serial linking notes.  We need to do further work on the forms for links for integrating resources.

## Continuation:  New Edition

**010 ## $a 2002046534**
**020 ## $a 0179852641 (loose-leaf)**
**100 10 $a Allan, Wallace, $d 1950-**
**245 10 $a Regulations. $p Loans.**
**250 ## $a 2nd ed.**
**780 00 $a Allan, Wallace, 1950- $t ****	****	****   Regulations. Loans. $b 1st ****	****	****   ed. $z 0165247719 $w ****	****	****   (DLC)###97109851#**

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
Slides 17-22 illustrate three relationships.  We won’t have time to look at them now; you can look at them later.  Slides 17 and 18 show the notes that are used when there are separate earlier and later editions of an updating loose-leaf.

## Continuation:  Earlier Edition

**010 ## $a   97109851**
**020 ## $a 0165247719 (loose-leaf)**
**100 10 $a Allan, Wallace, $d 1950-**
**245 10 $a Regulations. $p Loans.**
**250 ## $a 1st ed.**
**785 00 $a Allan, Wallace, 1950- $t ****	****   Regulations. Loans. $b 2nd ****	****   ed. $z 0179852641 $w ****	****  ****	****   (DLC)##2002046534**

- BIBCO: 1/26/2003 Kuhagen

## New integrating resource record:

**New integrating resource record:**

**Add:  776  0#  $t Franchise handbook $x  0882-5505 $w ****	****	****  (DLC)###85644136#**

**Existing serial record:**

**Add:  ****776  0#  $t Franchise handbook online $w (DLC)###98801778**

- Courtesy: Dave Reser

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
This situation, explained by my colleague Dave Reser in his training materials, covers the common situation of a print serial and its counterpart electronic integrating resource.

## Merger: New Resource

**010 ## $a 2002111111**
**022 ## $a 1234-5678**
**245 00 $a Regulations for commercial and**
**	****	****  ****residential property.**
**580 ## $a Merger of: Regulations for commercial**
**	****	****  ****property, and: Regulations for  ****	**** ****	****  residential property**
**780 14 $t Regulations for commercial property ****	****  $z 1212343456 $w (DLC)###95012012#**
**780 14 $t Regulations for residential property ****	****  $z 0101252252 $w (DLC)###96214789#**

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
Slides 20-22 show the use of the 580 note for some situations when there is more than a one-to-one relationship.

## Merger:  One of Completed Resources

**010 ## $a 95012012**
**020 ## $a 1212343456 (loose-leaf)**
**245 00 $a Regulations for commercial property.**
**580 ## $a Merged with: Regulations for ****	**** ****	**** ****	****  residential property, to form: Regulations ****	****  for commercial and residential property**
**785 17 $t Regulations for residential property ****	****   ****	****  $z 0101252252 $w (DLC)###96214789#**
**785 17 $t Regulations for commercial and ****	****  ****	****  ****	****  residential property $x 1234-5678 $w ****	**** ****	****  (DLC)##2002111111**

- BIBCO: 1/26/2003 Kuhagen

## Merger: Other Completed Resource

**010 ## $a 96214789**
**020 ## $a 0101252252 (loose-leaf)**
**245 00 $a Regulations for residential property.**
**580 ## $a Merged with: Regulations for ****	**** ****	**** ****	****  commercial property, to form: Regulations ****	****  for commercial and residential property**
**785 17 $t Regulations for commercial property $z ****	****  1212343456 $w (DLC)###95012012#**
**785 17 $t Regulations for commercial and ****	**** ****	****  ****	****  residential property $x 1234-5678 $w ****	**** ****	****  (DLC)##2002111111**

- BIBCO: 1/26/2003 Kuhagen

## Notes:	  more information/examples

- MARC 21 bibliographic format
- LCRIs for 12.7 rules
- Training materials posted on Web sites listed on last slide

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
Because we also don’t have time to look at each of the MARC 21 variable fields listed on slide 14, you can consult these sources instead for more information and examples.

## Leader:  Bibliographic Level

**New code “i”** (integrating resource)
- OCLC:
- Implemented no earlier than mid-2003
**Interim**: continue to use **code “m”** (monograph)
- RLG Union Catalog:
- Implemented in all formats except Books
- If language material:
- Use** Books** format and **code “m”**
- Alternatively, use** Serials **format and** code “i”**

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
We do want to stop and talk about the Leader and the 006/008 fields.  Code “i” has been added for integrating resources.  This slide shows the implementation activities of OCLC and RLIN for that code.  LC will continue to use code “m” until OCLC has implemented the code.  If you are working in the RLG union catalog, you have more options.

## Continuing resource (CR) 006/008

- Use CR 006 if coding “m” in Leader Bibliographic level (current LC/BIBCO policy)
- In OCLC
- In RLG Union Catalog: use Books format
- Alternatively, in RLG Union Catalog:
- Use CR 008 if using Serials format & coding “i”
- Use CR 006 if using format other than Books/Serials & coding “i”

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
If you’re using code “m” in the Leader, then include a Continuing Resources 006 (formerly called the Serials 006) in your record for an integrating resource to be able to give information about the “integrating-ness” of what you’re cataloging.

As noted here, the LC/BIBCO policy determined last year was to use code “m” and the Continuing resource 006.  If you take advantage of the possibility to use code “i” in the RLG union catalog, you’ll use either a Continuing resource 006 or 008 (the positions are the same) depending upon which format you use.

## Continuing resource 006

- Until LC uses code “i” in Leader Bibliographic level, LC will code only these positions in CR 006 – most important information:
- Frequency
- Type of continuing resource (was Type of serial)
- Entry convention (was Successive/latest entry)
- Form of item for electronic resources

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
For now, LC has decided it will code only the 3 or 4 most important positions in the Continuing resource 006.  When code “i” is available in OCLC and we begin using the Continuing resource 008, we’ll look again at all the positions.

## Create new record?

- #1:  Different resource (!!)
- #2:  Merger/split (12.7B8b & 12.7B8c)
- #3:  Change in edition statement (LCRI 21.3B)
- #4:  Original URI is still active but original   	resource no longer available (LCRI 21.3B)

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
This slide shows the few times a separate record would be created instead of updating an existing record for an integrating resource.  By the way, we’re still having discussions about situations of edition statements for updating loose-leafs and LCRI 21.3B might be revised.

## ATTENTION:

- MONOGRAPH CATALOGERS

**Notes:**
Those of you who didn’t need to pay attention during the slides on integrating resources because in your library someone else takes care of them, now you need to pay attention because it’s time to talk about changes that affect the cataloging of monographs.

## Changes affecting monographs

- Chapter 12 revisions
- Some resources of limited duration
- Transcription of title of monographic series or integrating resource – _not_ of multipart item
- --- in series statement of analytic record
- --- in series authority record
- Chapter 1 additions/revisions
- Rule 21.2A revision

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
<CLICK>

This slide lists the topics we’re going to highlight concerning monographs:

	Some multipart items will be cataloged using chapter 12 rules.

	The transcription of the title of a monographic series or of an integrating resource in the series statement of an analytic record will be affected due to changes in the rules in chapter 12 for the transcription of the title proper.  Note that these changes don’t apply to multipart items because they are not in scope for chapter 12 --- despite what I just said about some multipart items.

<CLICK>      <CLICK>

	We’ll also look at a few rules in chapter 1 and at the chapter 21 rule for changes in title proper.	

## Resources of limited duration

- LCRI 1.0 has LC practice:
- Publications of limited-duration activities _provided_ that resources have some characteristics of serials (successive issues, numbering, and perhaps frequency)
- No recataloging of existing records

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
I mentioned LCRI 1.0 earlier.  It has a section on which new multipart items that have some characteristics of serials will be referred to LC’s serial catalogers for cataloging using rules in chapter 12.  You’ll have to decide who in your libraries will catalog these resources and make adjustments to workflows if needed.

## Transcribing title proper:  	Introductory words – 1.1B1

- Rule applies to all resources
- “Do not transcribe words that serve as an introduction and are not intended to be part of the title ...”

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
The first rule affecting transcription of title proper is in chapter 12 and so applies to all resources.  Rule 1.1B1 now has a paragraph saying “Do not transcribe words that serve as an introduction and are not intended to be part of the title ...”

## LCRI 1.1B1: Introductory words

- Cataloger’s judgment:
- Look at other sources
- Consider presentation, typography, etc.
- Occurs primarily with moving image materials, electronic resources, and popular journals
- Doubt?  Longer form as 245;  shorter form as 246

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
The LCRI for that rule explains how a cataloger can make the decision about where the title “really” starts.  The LCRI includes a default decision to use the longer form as the title proper but to give access to the shorter form.

## Introductory words: 245

- On t.p.:  The Iowan Magazine Presents 		Covered Bridges Tours
**245 00 $a Covered bridges tours**
**246 1  $i Title on title page: $a ****	****   Iowan magazine presents****	****	****   covered bridges tours**

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
In this example, you see that the 246 access for the longer form is given.  It is important to give this access because non-catalogers --- and maybe some catalogers? --- don’t know that we’re not transcribing these introductory words now.

## Transcribing title in 4XX field in bibliographic record

- Rule for title proper of series (1.6B1) refers to 1.1B and to 12.1B
- Revised rules that apply:
- Rule 1.1B1:  introductory words
- Rule 12.1B1:  typographical error
- Rule 12.1B2:  full form vs. initialism

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
Now let’s look at the transcription of the title in the series area.  The basic rule for that transcription refers catalogers to both 1.1B and 12.1B.  There are three revised rules that apply to this transcription:  1.1B1 which we just looked at and two rules in chapter 12.

## Introductory words:  4XX

- On container:  Welcome to
- 	Classic comedies series
- Bibliographic record:
- 		**440  0 $a Classic comedies ****	****	****	****series**

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
<CLICK>  <CLICK>

What happens when the 1.1B1 provision for introductory words is applied to the series area?

<CLICK>

The introductory words don’t appear in the bibliographic record.

## Introductory words:  SAR

- 	**130  0 $a Classic comedies ****	****	****	**** series**
**	****430  0 $a Welcome to classic ****	****	****	**** comedies series**
**	****670    $a ____ $b container ****	****	****	**** (Welcome to classic ****	****	****	**** comedies series)**
- Reference:  LCRI 26.5A

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
The longer form of the title with the introductory words is given as a reference in the SAR for those who otherwise wouldn’t know that we’ve not included them in the heading for the monographic series and and to prevent the creation of a “duplicate” SAR under the longer form.

## Typographic error: 12.1B1

- “... Correct obvious typographic errors when transcribing the title proper ... In case of doubt .., transcribe the spelling as found.”
- Why?  Title proper should represent real title of the resource and not a form with typographic error on just one issue of serial or one iteration of an integrating resource.

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
<CLICK>

The first rule in chapter 12 that affects the transcription in the series area is 12.1B1 which has been revised to say that a cataloger should correct an obvious typographic error; this rule was the previous LC/PCC practice for serials allowed by a previous LCRI.

<CLICK>

The LCRI and now the rule say to correct such an error so an error isn’t perpetuated as the “real title” for the remainder of the lifetime of the resource.

## Typographic error:  4XX

- On jewel box:   Let’s Dancce !!!
- Bibliographic record:
**	****440  0 $a Let’s dance**

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
<CLICK>

What happens when the 12.1B1 provision for correcting a typographic error is applied to the series area?

<CLICK>    <CLICK>

The incorrect form isn’t given in the bibliographic record; in fact, there isn’t even an acknowledgement there that an incorrect form was on the resource.

## Typographic error:  SAR

- 	**130  0 $a Let’s dance**
**	****430  0 $a Let’s dancce**
**	****670    $a _______ $b jewel box ****	****	****	**** (Let’s dancce) **
**Or: can include “[sic]” in 670 $b**
- Reference:  LCRI 26.5A

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
The usage statement in the SAR should show what was found on the resource.  If you’re concerned that someone else will think you committed the typographic error yourself, you can include a bracketed “sic” in the 670.  It is important to give the incorrect form as a reference because someone searching a found form in a language the person doesn’t know --- or doesn’t know well --- wouldn’t know there is an error and wouldn’t know the correct form.

## Full form vs. initialism or acronym: 12.1B2

- When _both_ title in full and initialism or acronym of title are _on chief source_, ...”choose the full form as the title proper.”
- Can give initialism or acronym as other title information (12.1E1 and 1.6D1)
- LC/PCC practice in LCRI:  do not change records created before Dec. 1, 2002
- Harmonization with ISSN

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
The other rule affecting the transcription in the series area is 12.1B2.  The former rule said to look at other parts of the resource to determine which form to record as title proper.  Now the full form is recorded when both are on the chief source.  You have the option in rule 1.6D1 to record other title information in the series area; rule 12.1E1 says the initialism or acronym would be considered to be other title information.

## Full form preferred: 4XX

- On series t.p.:
- 				  **USDH**
**	****	****	****United States Diplomatic History**
- Bibliographic record 4XX:
- 	**440  0 $a United States ****	****	****	****	**** diplomatic history**

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
<CLICK>

So, what happens when the 12.1B2 provision for preferring the full form is applied to the series area?  Here is an example of a situation where the full form is definitely now the form your eye first notices.

<CLICK>    <CLICK>

However, per the rule, it is the full form you would record in the series area.  You could choose to include the shorter form as other title information --- remember there isn’t a subfield $b in the 440 or 490 field.

## Full form preferred:  SAR

- 	**130  0 $a United States diplomatic ****	****	**** history**
**	****430  0 $a USDH**
**	****670    $a ____ $b ser. t.p. (USDH; ****	****	**** United States diplomatic ****	****	**** history)**
- Reference:  LCRI 26.5A

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
In the SAR, give a reference from the shorter form so everyone finds the SAR that has been created.  In the 670 usage statement, give both forms.

## New sequence of series numbering & series statements (1.6G1/12.3G1)

- Wording such as “new series” present:  give what you find in 4XX $v
- 			**$v new ser., v. 1**
- Different system begins again with 1: give what you find in 4XX $v
- 			**$v no. 1**
- 		(former system used “volume”)

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
Slides 43-46 relate to new sequences of series numbering.  Rules 1.6G1 and 12.3G1 now instruct catalogers to supply wording such as “new series”  in the language of the title for one type of numbering sequence.

Although such sequences do not occur often in monographic series, it’s important for you to know the impact on series statements and SARs.  In these four slides, I’ve described the three types of numbering sequences and what you should do in the series statement and in the SAR.  The arrows indicate the changes in the 2002 Revision.

We won’t talk about these slides now.

## New sequence of series numbering & series statements (1.6G1/12.3G1)

- Same system begins again with 1 but wording such as “new series” isn’t present: supply “[new ser.]” or similar wording in language of title
- 			**$v [new ser.], v. 1**
**	****	**(former system also used “volume”)

- BIBCO: 1/26/2003 Kuhagen

## New sequence of series numbering & SARs (LCRI 1.6G1; DCM Z1 642)

- Wording such as “new series” present: add new 642 to existing SAR
- 			**642   $a new ser., v. 1 ...**
**	****	****	****642   $a v. 3 ...**
- Different system begins again with 1: add new 642 to _existing_ SAR
- 			**642   $a no. 1 ...**
**	****	****	****642   $a v. 2 ...**

- BIBCO: 1/26/2003 Kuhagen

## New sequence of series numbering & SARs (LCRI 1.6G1; DCM Z1 642)

- Same system begins again with 1 but wording such as “new series” isn’t present: add new 642 with supplied wording in brackets to _existing_ SAR
**	****	****	****642   $a [new ser.], v. 1 ...**
**	****	****	****642   $a v. 1 ...**
- LCRI 1.6G1 has guidance for deciding if you have same series with new system or have a different series
_**Not**_: term for same sequence is inconsistent

- BIBCO: 1/26/2003 Kuhagen

## Dates of publication, etc.: 1.4F8

- Rule applies to all resources: serials, integrating resources, and multipart items
- If first and/or last issue/part/iteration not available, don’t give date(s) in 260 $c
- Give any information in note
- 			**362 1  $a Began in 2001?**
**	****	****	****362 1  $a Began publication in 1999.**

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
Rule 1.4F8 has been revised to cover all resources.  The basic rule says to give the beginning and ending date of the first and/or last issue/part/iteration and not to give any information in the dates part of area 4 if you lack the first and/or last.  The rule goes on to say, in such cases of not having the first/last, to give any information about the beginning and ending dates in a note.  The MARC field you’ll use now for that note is 362 with first indicator of 1.  Be sure the first indicator is 1; serials catalogers use a first indicator of 0 to give numbering area information.

## 1.4F8 option

- Option decision for LC/PCC for integrating resources and multipart items:
- Apply option only when an explicit statement is found in the resource being cataloged.
- Code 008 Date 1 based on earliest date found in either the 260 or 362 1 field.

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
That rule, however, has an option which says you can supply a beginning and/or ending date when you have the information.  The LC/PCC decision for integrating resources and multipart items is explained in the LCRI:  on a case-by-case basis only when there is an explicit statement in the resource --- catalogers should not spend time looking for such information elsewhere.  The training materials found on sites listed on last slide also explain applying this option.

Remember to look for earliest date in either the 260 or 362 1 field when inputting date in 008 Date 1.

## LCRI 1.4F8 revision

- LCRI being revised* to add information currently in LCRI 12.7B11.2 about note if beginning date is not that of the first part
- 		**260   $a ___:$b ___, $c 1999-**
**	****	****500   $a Vol. 1 published in 2000.**
-  * To be published in Update #1 for 2003

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
The first part of a multipart item to be published is not always the part called “1.”  You’ll be getting a revised LCRI that generalizes the instruction we’ve had until now in a chapter 12 LCRI.

## Item described note: 1.7B23

- Rule applies to all resources: serials, integrating resources, and multipart items
- “For ... multipart items, if the description is not based on the first ... part ..., identify the ... part ... used as the basis of description ...”

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
If you’re creating a bibliographic record for the entire multipart item (aka a collected set record) and you don’t have the first part, include an “item described” note so that other catalogers know what you were looking at when you created the description --- because bibliographic data elements do change between parts of multipart items --- seriality is not restricted to serials.

## LCRI 1.7B23

- Include the publication date in the note.
- 	**500 $a Description based on: v. 2, ****	****	****    published in 2002.**
- LC/PCC practice:
- Do not add a “Latest issue consulted” note.
- When first part received, remove the note and modify the description as needed.

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
<CLICK>  

The LCRI for rule 1.7B23 indicates that the publication date should be included in the “item described” note to give others an indication of the “place in time” of this multipart item.

<CLICK>  

The LCRI also includes the instruction not to give a “latest issue consulted” note even though such an example accompanies the rule; the rule itself needs to be revised to consider such a provision.  The LCRI also indicates what to do when that missing first part is received later.

## SAR:  change in title proper (21.2A)

- Rule 21.2A revised:
- Major change = new record
- Minor change = not a new record
- Harmonization with ISBD & ISSN
- Some categories of “minor” change moved from LCRI to rule

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
Agreeing on what constitutes enough of a change in a title proper to create a new record was a major accomplishment in the harmonization of AACR, ISBD(S) [now called ISBD(CR)], and ISSN guidelines.

One outcome is that we no longer refer to a “title change,” but instead to either a “major change” or a “minor change.”  Although there are several new categories of minor change (that is, those that don’t generate a new record) in rule 21.2A, U.S. catalogers recognize that several of them had been in the LCRI.

## LCRI 21.2A	:  LC/PCC practice

- Rule applies only to monographic series & other serials
- Remember to compare title to title recorded in SAR 1XX, not to title in SAR 4XX
- Advance implementation of revision of 21.2A2 category i):  also rearrangement of term in title

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
The revised LCRI for rule 21.2A restricts the application to serials, including monographic series.  It reminds catalogers always to compare the title you’re looking at to the title in the SAR heading, not to a form of the title given in a reference.

The LCRI also has the wording of a revised category i).  The revised rule is being published in the 2003 updates to AACR.  LC and PC were given approval to implement the revision before publication.  We’ll talk more about category i) in a few minutes.

## 21.2A1 = major change

- Only difference: in situation of “... a change in a corporate body name given anywhere in the title if it is a different corporate body” = any corporate body, not just issuing body

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
Now the rule about change in a corporate body name refers to any corporate body; until now, it had to be the issuing body.

## 21.2A2 = minor change:  changes in rule/U.S. practice

- In category a) Difference in representation: Initialism/acronym vs. full form when the only form
- 	Readings in applied psychology
- 		*becomes*
- 	RAP

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
There are four changes related to minor changes new to U.S. catalogers; they weren’t in the rule or in the LCRI before now.

<CLICK>

The first is a new subcategory in the category about different representations of a word (e.g., singular/plural, different spellings, compound word vs. separate words, symbol vs. word).  Now if the only form of the title on one volume is the full form and the only form on another issue is an initialism or acronym of that full form, a new SAR isn’t made.  That change is considered to be minor.

<CLICK>     <CLICK>     <CLICK>

## 21.2A2 = minor change:  changes in rule/U.S. practice

- Category c):  Difference in form of body’s name anywhere in title, not just at end
- Nelson Society report
- 	*becomes** *Report of the Nelson Society
- Report [by Nelson Society]
- 	*becomes** *Nelson Society report

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
In this category in the earlier version of the rule, the difference in the corporate body’s name had to be at the end of the title; otherwise, a new record had to be made.

Now, the difference can be anywhere in the title.  This new “minor” change may be the most difficult one for us to accept.  However, during the harmonization discussions, it was pointed out that in some languages the variation would never be at the end of the title.  So, to be language-neutral, the condition had to be anywhere in the title.

## 21.2A2 = minor change:  changes in rule/U.S. practice

- Category h): Words in a list:  addition, deletion, change anywhere in title if no significant change in subject matter
- Studies on growing roses, lilacs, azaleas, peonies, and other plants
- 	*becomes*
- Studies on growing roses, azaleas, peonies, and other plants

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
“Words in a list” is a new category.  The LCRI specifies that there have to be at least three terms to constitute a list.  You decide what constitutes a “significant change” --- we didn’t even want to try to develop guidelines for that!!

I don’t think this category will occur often for monographic series; it is more common for unanalyzable serials.

## 21.2A2 = minor change:  changes in rule/U.S. practice

- Category i): Type of resource: addition, deletion, rearrangement anywhere in title
- Humanities   *becomes*   Humanities series
- Philosophy series   *becomes*   Philosophy
- Series on biology  *becomes*   Biology series
**major: **Zoology series *becomes* Zoology magazine
- LCRI: A frequency (e.g., “monthly”) is not a type of resource

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
<CLICK>

I think this category for “type of resource” will become a favorite of all catalogers.  We have known for years that publishers didn’t even realize that they had changed the title when they added or subtracted such terms as series, coleccion, Schriftenreihe, Reihe, seriia, etc.  But, if the title had five words or less, we had to create a new SAR.

It is this category whose revised wording is in the LCRI.  In the 2002 Revision, this category applies only to addition or deletion.  It was an oversight of those of us preparing the original proposal that we omitted “rearrangement.”   

<CLICK>
<CLICK>
<CLICK>

<CLICK>

Note, however, that this category does not refer to “change” in the word.  If the “type of resource” word changes (e.g., from “series” to “magazine”), such a change likely signals a change in the resource and so is considered to be “major.”  

The LCRI explains that a word such as “monthly” or “quarterly” does not indicate a type of resource --- we couldn’t take care of all the publisher inconsistencies.

## 21.2A2 = minor change:  more changes in rule/U.S. practice

- Default:  now minor
- Implementation policy:  do not delete or condense any SARs created before Dec. 1, 2002

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
The “in case of doubt” result has also changed.  Prior to the 2002 Revision, the default was to say that a new record was needed.  Now the default is to say that the change is minor and a new record isn’t needed.

We are not going to re-do existing records.  Apply the minor changes to situations not yet represented in the authority file.

## More info about Revision 2002?

- CPSO Web site:
- 	_[www.loc.gov/catdir/cpso/](http://www.loc.gov/catdir/cpso/)_
- BIBCO Web site:
- 	_[www.loc.gov/catdir/pcc/bibco.html](http://www.loc.gov/catdir/pcc/bibco.html)_
- CONSER Web site: _[www.loc.gov/acq/conser/](http://www.loc.gov/acq/conser/r)_

- BIBCO: 1/26/2003 Kuhagen

**Notes:**
If you still have questions, want to see examples of notes, want more explanations, there are places for you to go.  These Web sites have files of various presentations, briefings, and training sessions; you are welcome to use them and to tailor them for your own situations.

Now, are there any questions I can address now?