# Presentation: 415129

## Using the DIS* System

- Updating Family Information for the Disaster  Housing Assistance Program
- (DHAP)
- *DIS is accessed in PIC by clicking the “DIS” Link on the left. This used to be the DVP Link that change to read “DIS” January 7 2007.

## Updating Household Information

## Household Information

- The DIS record lists the head-of-household and other family members.
- If the current family composition is different, the family is eligible for the DHAP if the Head-of-Household is still a member of the family.
- If the Head-of-Household is no longer a member of the family, the PHA may not transition the family to the DHAP at this time.
- The PHA will request a HOH change to Santina Davila at 202-402-2519 or at _[Santina.Davila@HUD.GOV](mailto:Santina.Davila@HUD.GOV)_.  FEMA will make the final eligibility determination.

## Updating Owner Information

## Owner Information

- It is important to update the owner’s information including the Tax Identification Number once it is received.
- These fields are **required** for all records.
- However, in cases where a DRSC is not signed, the fields will accept *any* character so that an EOP can be performed.

## Updating The IRT Exception

##                    IRT Exception

- The Incremental Rent transition (IRT) requirement goes into effect on March 1, 2008 (see PIH Notice 2007-26).
- The IRT Exception box should only be checked if a household is excepted from the IRT on the basis of economic hardship as determined by the PHA.
- If the box is checked two additional fields will be required: The IRT Date and the IRT Amount which should be the MAXIMUM amount of the lease the PHA will pay.

## Updating The Finder’s Fee Box

##                 The Finder’s Fee Box

- The Finder’s Fee refers to an additional placement fee to which PHAs are entitled when a family is placed under a DRSC and the PHA has assisted the family in finding a unit.
- The fee applies only to the first lease for a DHAP family.
- Family that leases in-place the fee is $1000 and the box should be left unchecked.
- For all other families the box must be checked and an additional $500 fee will be paid to the PHA.

## Updating DHAP Status Indicators

## 			The Intake Box       

- Checking the box indicates that the PHA:
- Contacted the family
- The PHA should check the Intake box and update the address information into the system as soon as the family is contacted.
- PHAs *should not wait* to check the Intake box until the family has signed the family certification forms.
- Once selected and saved, this indicator is locked and can only be changed by a DIS Administrative user.

##                      The Case Management Box

- The Case Management Box can only be checked after the “Intake” box has been checked
- Checking the Case Management box, means
- The family was briefed on the DHAP
- Agreed to case management services
- And signed the DHAP family obligations certification
- A January 2008 bridge payment will be made if both the “Intake” and “Case Management” boxes are checked and the “Landlord” box is _not_ checked

## The PHA does not check the Case Management box if the family refuses to sign the family obligations certification  
A family that refuses case management obligations is not eligible for the DHAP or a January 2008 bridge payment
In this case the PHA performs an End-of-Participation (EOP) on the family record in DIS no later than December 21, 2007
Once selected and saved, this indicator is locked and can only be changed by a DIS Administrative user.

- A family that _refuses_ case management obligations is not eligible for the DHAP or a January 2008 bridge payment
- In this case the PHA performs an End-of-Participation (EOP) on the family record in DIS no later than December 21, 2007
- Once selected and saved, this indicator is locked and can only be changed by a DIS Administrative user.

-                      The Case Management Box

##                The Landlord Box

- Select this checkbox to indicate that the PHA
- Contacted the landlord and
- Verified participation and,
- Signed a DRSC with the landlord
- Once selected and saved, this indicator is locked and can only be changed by a DIS Administrative user

## The HQS Inspection Box

- Putting a date in this field means that the PHA has completed the HQS inspection and the unit passed inspection on the specified date.
- Once a date is entered and saved, this field is locked and can only be changed by a DIS Administrative User

## HAP Calculation Error

- An issue has been identified with the HAP Calculation formula on the system.
- System is using the old DVP formula.
- Temporary fix: For those instances were the **Payment Standard** is lower than the **Rent to Owner**, the payment Standard field should be made equal to the Rent to Owner for the HAP to be correctly calculated.
- This is only a temporary solution that will be fixed with the May 2008 release.