# Presentation: 148400

## <date/time>

## Session #8 - Resolving Student Eligibility IssuesIda Mondragon &Dan Klock

## Resolving Student 

***Eligibility Issues***

***Session 8***

**This session provides a review of all data match interfaces that CPS conducts to verify applicant eligibility; and will highlight what is new for 2003-04.  Results from each matching agency will be discussed with emphasis on resolution options for ineligible results.  We will provide the comment codes for match results and visit the use of the SAR “C” code.**** **

## Selective Service Match

- _SAR C     Match Flag      Comment Code   Resolution_
-     no             Y                      none                    none
- Applicant’s registration status confirmed by Selective Service.

## Selective Service Match 

- _SAR C     Match Flag      Comment Code   Resolution_
-     no             T                      26                    none
- Applicant is temporarily exempt because he is not yet 18 years old.
- An update is not required during the year.

## Selective Service Match 

- _SAR C     Match Flag      Comment Code   Resolution_
-     yes             N                       30                     yes
- Applicant is not in Selective Service database
- Applicant must:
- register with Selective Service (if within age range),
- present appropriate confirmation (i.e., his Selective Service Registration Acknowledgment or his letter of registration) showing that he is already registered, or
- qualify for a waiver or exemption.

## Selective Service Registration

- _SAR C     Match Flag      Comment Code   Resolution_
-     no             Y                      31                    none
- Forwarded name to Selective Service for registration as requested on application or SAR.

## Selective Service Registration 

- _SAR C     Match Flag      Comment Code   Resolution_
-     no             T                      28                    none
- Registration will be processed by Selective Service 30 days prior to the applicant’s 18th birthday.

## Selective Service Registration 

- _SAR C     Match Flag      Comment Code   Resolution_
-     yes             none                    33                    yes
- Applicant is either not within age range for registering or some information needed to register him is missing (i.e. name,DOB, signature).
- If over 26, see Selective Service Match Flags.

## INS Primary Verification

- _SAR C     Match Flag      Comment Code   Resolution_
-     no               Y                    143                      no
- Applicant’s non-citizen eligibility confirmed by INS.

## INS Primary Verification 

- _SAR C     Match Flag      Comment Code   Resolution_
-     yes               N                    144                     yes
- INS did not confirm applicant’s non-citizen eligibility.
- See results from Secondary Confirmation.

## INS Primary Verification 

- _SAR C     Match Flag      Comment Code   Resolution_
- Reject 17      none                   68                   yes
- Applicant did not indicate citizenship status. INS match was not conducted.
- If SSA Citizenship is verified, Reject 17 will be suppressed.
- Otherwise, applicant must provide eligible non-citizenship status and alien registration number.

## INS Primary Verification 

- _SAR C     Match Flag      Comment Code   Resolution_
-    yes           none                   141                   yes
- Applicant changed from eligible non-citizen to citizen or changed Alien Registration Number.  INS match not conducted.
- Determine why student changed information.    Student may need to submit proof of citizenship.

## INS Primary Verification 

- _SAR C     Match Flag      Comment Code   Resolution_
-    yes           none                   142                   yes
- Student didn’t provide Alien Registration Number or provided invalid Alien Registration Number. Match not conducted.
- Assist student to make SAR/ISIR correction to provide valid Alien Registration Number.

## INS Secondary Confirmation

-    		New in 2003-04
- For applicants that fail Primary Verification:
- CPS will wait for three compute days to receive results from Secondary Confirmation instead of processing ISIRs with results from primary verification only.
- If after three days INS does not return a response, CPS will generate the ISIR, which will show that Secondary Confirmation is still in progress.

## INS Secondary Confirmation

- _SAR C     Match Flag      Comment Code   Resolution_
-    no                  P                   none                   no
- Automated secondary confirmation in progress.
- Wait at least five, but no more than 15 business days for CPS system-generated ISIR with results of automated secondary confirmation.
- If no response within 15 days, begin paper (G845S) secondary confirmation.

## INS Secondary Confirmation

- _SAR C     Match Flag      Comment Code   Resolution_
-    no                  Y                   120                   no
- INS confirmed student is an eligible non-citizen.

## INS Secondary Confirmation

- _SAR C     Match Flag      Comment Code   Resolution_
-    yes              C                     105                    yes
- In Continuance.
- School is encouraged, but not required, to wait ten business days for another systems generated ISIR with updated secondary confirmation match flag before beginning mandatory paper (G845S) secondary confirmation process.

## INS Secondary Confirmation

- _SAR C     Match Flag      Comment Code   Resolution_
-    yes              N                     46                     yes
- INS did not confirm eligibility.
- Must begin paper (G845S) secondary confirmation process.

## INS Secondary Confirmation

- _SAR C     Match Flag      Comment Code   Resolution_
-    yes              X                     109                     yes
- INS did not confirm eligibility because additional information is needed.
- Must begin paper (G845S) secondary confirmation process.

## INS Secondary Confirmation

- Before sending copies of documentation to INS, school should confirm that the student identifiers are correct, especially alien registration number and date of birth.  Make corrections to CPS as necessary.
- If school does not receive a response to paper secondary confirmation in 15 days, applicant is eligible for aid if documentation appears to support claim of eligible non-citizen.

## Social Security Administration Citizenship Status

- _SAR C     Match Flag      Comment Code   Resolution_
-    no        A or blank                none                  no
- SSA confirmed U.S. Citizenship status.

## Social Security Administration Citizenship Status

- _SAR C     Match Flag      Comment Code   Resolution_
-    yes        B, C, D,                 146                    yes 		        E, F, or *
- SSA did not confirm U.S. citizenship status.
- If INS confirmed citizenship status, comment 146 and C code will be suppressed.
- Student should provide birth certificate,
-     passport, or other documents that definitively
-     prove citizenship.

## Social Security Administration Citizenship Status

- A match flag of * (asterisk) generally indicates that the student was born in a foreign country to American parents that were stationed in another country (e.g., military, State Department, or Foreign Service).  These students generally have a birth certificate indicating that they are U.S. Citizens that were born abroad. SSA will not automatically update this flag and the financial aid administrator should document the information in the student’s record.

## Social Security Administration Citizenship Status

- _SAR C     Match Flag      Comment Code   Resolution_
-    no             N                       62                      yes
- SSA unable to verify citizenship because there was no match on SSN, name, or date of birth.
- Help student make corrections to social security number, name, or date of birth if necessary so that the student’s record can be sent back to SSA for matching.

## Social Security Number Match with SSA

- _SAR C     Match Flag      Comment Code   Resolution_
- Reject 18         1                       24                    yes
- No match on SSN (SSN invalid).
- If the student’s SSN is correct, the student must contact SSA.  Once SSA corrects its records, the student may reenter the SSN and submit it as a SAR/ISIR correction.

## Social Security Number Match with SSA

- _SAR C     Match Flag      Comment Code   Resolution_
- Reject R         2                       60                    yes
- 	New in 03-04
- The student must make a correction to provide the correct  date of birth.
- If the date of birth is correct, the student must correct the date of birth on the SAR/ISIR to the same value reaffirming that it is correct.
- If the student’s date of birth is correct, the student should contact SSA to update its records.

## Social Security Number Match with SSA

- _SAR C     Match Flag      Comment Code   Resolution_
-        New in 03-04            2                       60                    yes
-   Reject R
- Date of birth inconsistent with SSA records.
- Student must make a correction to provide the correct  date of birth.
- If it is correct, student must re-enter the same date of birth to reaffirm that it is correct.
- Also, if it is correct, the student should contact SSA to update its records.

## Social Security Number Match with SSA

- _SAR C     Match Flag      Comment Code   Resolution_
-    yes               3                       61                   yes
- Name inconsistent with SSA records.
- Student should correct the name on SAR/ISIR.
- Student may provide documentation explaining discrepancy in name (e.g., marriage certificate, court order, etc.).
- If the student’s name is correct, the student may wish to contact SSA.  Once SSA corrects its records, the student may reenter the name and submit it as a SAR/ISIR correction.

## Social Security Number Match with SSA

- _SAR C     Match Flag      Comment Code   Resolution_
-    no               4                       13                   no
- Applicant tried to change SSN after SSA verified that reported SSN was correct. No additional match conducted.
- If student used the wrong SSN, yet his name, date of birth, and SSN were confirmed by SSA on the previous transaction, contact ED’s ***Correction Application Coordinator*** at (785) 838-2141                for further instructions.         New Phone Number in 03-04

## Social Security Number Match with SSA 

- To obtain a SAR with a SAR ID that matches the student’s reported SSN, the applicant should file a new FAFSA under the correct SSN.

## Social Security Number Match with SSA

- _SAR C     Match Flag      Comment Code   Resolution_
- Reject 8          5                       145                   yes
- Successful match to a deceased person’s record on the SSA database.
- Student should correct the name, date of birth and/or SSN on SAR/ISIR.
- If the student’s identifiers are correct, the student may wish to contact SSA.  Once SSA corrects its records, the student may reenter the name and submit it as a SAR/ISIR correction.

## Social Security Number Match with SSA

- _SAR C     Match Flag      Comment Code   Resolution_
-     no                8                      59                       yes
- Record could not be sent to SSA because last name, date of birth, and/or signature was not provided.
- Student must provide name, date of birth and/or signature as necessary on SAR/ISIR.
- Applicant’s SSN passed ED’s valid range check.

## Social Security Number Match with SSA

- _SAR C     Match Flag      Comment Code   Resolution_
- Reject P         8                      23                       yes
- Record could not be sent to SSA because last name, date of birth, and/or signature was not provided.
- Student must provide name, date of birth and/or signature as necessary on SAR/ISIR.
- Applicant’s SSN failed ED’s valid range check.

## Veteran Status Match with Veterans Affairs

- _SAR C     Match Flag      Comment Code   Resolution_
-    yes            2                      162                       yes
- Dependent and record found on VA database but not a qualifying Veteran.
- CPS assumes No to the Veteran Status question.
- If VA results are incorrect, student should contact VA to update/correct their records.
- If VA status would make the applicant Independent and FAA has supporting documentation, FAA can do a dependency override.

## Veteran Status Match with Veterans Affairs

- _SAR C     Match Flag      Comment Code   Resolution_
-    no            2                      163                       no
- Independent and record found on VA database but not a qualifying Veteran.
- CPS assumes No to the Veteran Status question.
- Applicant is Independent based on response(s) to other dependency status questions.
- If VA results are incorrect, student should contact VA to update/correct their records.

## Veteran Status Match with Veterans Affairs

- _SAR C     Match Flag      Comment Code   Resolution_
-    yes            3                      173                       yes
- Dependent and record not found on VA database.
- CPS assumes No to the Veteran Status question.
- If VA results are incorrect, student should contact VA to update/correct their records.
- If VA status would make the applicant Independent and FAA has supporting documentation, FAA can do a dependency override.

## Veteran Status Match with Veterans Affairs

- _SAR C     Match Flag      Comment Code   Resolution_
-    no               3                      174                     no
- Independent and record found on VA database but not a qualifying Veteran.
- CPS assumes No to the Veteran Status question.
- Applicant is Independent based on response(s) to other dependency status questions.
- If VA results are incorrect, student should contact VA to update/correct their records.

## Veteran Status Match with Veterans Affairs

- _SAR C     Match Flag      Comment Code   Resolution_
-    yes               4                      180                    yes
- Record found on VA database but applicant on active duty.
- FAA must collect documentation showing the military branch’s upcoming release orders.
- There is no requirement to reconfirm actual separation during the award year.

## Veteran Status Match with Veterans Affairs

- _SAR C     Match Flag      Comment Code   Resolution_
-     no                8                      161                    no
- Record could not be sent to VA because last name, date of birth, and/or signature was not provided.
- Student must provide name, date of birth and/or signature as necessary on SAR/ISIR.

## National Student Loan Data System

- We will provide a brief overview of NSLDS match flags, comment codes and other CPS processes.  Detailed eligibility will be discussed more  thoroughly in the NSLDS Session # 7 entitled, **“NSLDS Transfer Student Monitoring & Student Eligibility Determination”**.

## National Student Loan Data System

- _SAR C     Match Flag      Comment Code   Resolution_
-     no              1                        none                no
- NSLDS Results Flag = 1
- Match found; NSLDS data sent.
- Student not in default or overpayment.

## National Student Loan Data System

- _SAR C     Match Flag      Comment Code   Resolution_
-     yes              7                       138                   yes
- NSLDS Results Flag = 2
- SSN matched, but name and DOB did not match. No NSLDS data provided.
- Access NSLDS with SSN to determine if the applicant’s data is in NSLDS.

## National Student Loan Data System

- _SAR C     Match Flag      Comment Code   Resolution_
-     no              1                     none	                  no
- NSLDS Results Flag = 3
- Student not found in NSLDS database.

## National Student Loan Data System

- _SAR C     Match Flag      Comment Code   Resolution_
-     no              1                     none	                  no
- NSLDS Results Flag = 4
- Match found.
- No relevant data sent to CPS.

## National Student Loan Data System

- _SAR C     Match Flag      Comment Code   Resolution_
-     yes              2                   132 & 124              yes
- NSLDS Results Flag = 1
- Applicant has at least one loan in default.
- Defaulted loan is held by a Guaranty Agency, Direct Loan Servicer or ED Region.
- Contact information is provided in comment text.
- Specific loan status codes are provided on ISIR.

## National Student Loan Data System

- _SAR C     Match Flag      Comment Code   Resolution_
-     yes              2                       132                 yes
- NSLDS Results Flag = 1
- Applicant has at least one loan in default.
- Defaulted loan is held by Department of Education.

## National Student Loan Data System

- _SAR C     Match Flag      Comment Code   Resolution_
-     yes              2                    132 & 135              yes
- NSLDS Results Flag = 1
- Applicant has at least one loan in default.
- Defaulted loan is held by Lender .

## National Student Loan Data System

- _SAR C     Match Flag      Comment Code   Resolution_
-     yes              2                   132 & 136              yes
- NSLDS Results Flag = 1
- Applicant has at least one loan in default.
- Defaulted loan is held by school.

## National Student Loan Data System

- _SAR C     Match Flag      Comment Code   Resolution_
-     yes              3                    133 + see below        yes
- NSLDS Results Flag = 1
- Applicant has at least one Overpayment
- Pell Overpayments:
- Comment code 38 = school
- Comment codes 41, 42, 43 = ED Regions
- Comment code 20 = more than one contact
- Comment code 39 = more than one Pell Overpayment

## National Student Loan Data System

- FSEOG Overpayments:
- Comment code 77 = school
- Comment codes 65, 66, 67 = ED Regions
- Comment code 10 = more than one contact
- Comment code 79 = more than one FSEOG Overpayment
- Perkins Overpayments:
- Comment code 90 = school
- Comment codes 100, 101, 102 = ED Regions
- Comment code 86 = more than one contact
- Comment code 107 = more than one Perkins Overpayment

## National Student Loan Data System

- _SAR C     Match Flag      Comment Code   Resolution_
-     yes              4                      134                   yes
- NSLDS Results Flag = 1
- Applicant has at least one loan in default and owes at least one overpayment.
- Same resolution as match flags 2 and 3.

## National Student Loan Data System

- _SAR C     Match Flag      Comment Code   Resolution_
-     yes 	     n/a                   115                    yes
- NSLDS Results Flag = 1
- Loan is discharged due to disability.

## National Student Loan Data System

- _SAR C     Match Flag      Comment Code   Resolution_
-     yes              n/a                    116                    yes
- NSLDS Results Flag = 1
- Loan is in bankruptcy.

## National Student Loan Data System

- _SAR C     Match Flag      Comment Code   Resolution_
-     no              8                     none                    no
- NSLDS match not conducted because of processing problems.
- NSLDS match is conducted again when corrections are sent to CPS.
- If no corrections are needed, a duplicate SAR/ISIR can be requested.  Duplicate records go to NSLDS match.

## National Student Loan Data System

- Approaching or Exceeded loan limits – Subsidized
- _SAR C     Match Flag      Comment Code   Resolution_
-    no              n/a             256 through 259         no
- Based on aggregate amounts, dependency status and grade level.
- On 01 transaction, may already be exceeding, but won’t be sure until NSLDS Postscreening.
- Check aggregate amounts closely.
- If close, caution  that loan limits are not exceeded.
- If exceeding, see resolution for comment 254.

## National Student Loan Data System

- Approaching or Exceeded loan limits – Combined
- _SAR C     Match Flag      Comment Code   Resolution_
-    no              n/a              262 through 265         no
- 					268 through 271
- Based on aggregate amounts, dependency status and grade level.
- On 01 transaction, may already be exceeding, but won’t be sure until NSLDS Postscreening.
- Check aggregate amounts closely.
- If close, caution  that loan limits are not exceeded.
- If exceeding, see resolution for comment 260.

## National Student Loan Data System

- Exceeded loan limits – Subsidized
- _SAR C     Match Flag      Comment Code   Resolution_
-     yes              n/a                      254                yes
-                                                                                                                               New in 03-04
- Based on NSLDS Postscreening reason code 09.
- Ineligible to receive further Title IV assistance.
- Student may repay the amount  in excess.
- Student can make arrangements to repay amount in excess.

## National Student Loan Data System

- Exceeded loan limits – Combined
- _SAR C     Match Flag      Comment Code   Resolution_
-     yes              n/a                     260                 yes
-                                                                                                                               New in 03-04
- Based on NSLDS Postscreening reason code 10.
- Ineligible to receive further Title IV assistance.
- Student may repay the amount  in excess.
- Student can make arrangements to repay amount in excess.

## Drug Abuse Hold

- _SAR C     Match Flag      Comment Code   Resolution_
- Reject 19        n/a                      9                       no
- Placed on hold by Department of Justice for drug abuse offenses.
- Ineligible to receive Title IV assistance.
- May be resolved only by ED in coordination with Department of Justice.
- Applicant must contact ED at (202)377-3243.

## Drug Abuse Hold

- _SAR C     Match Flag      Comment Code   Resolution_
-      no              n/a                     55                       no
- Applicant has been released from Drug Abuse Hold.

## FAFSA Drug Question #35

- Have you ever been convicted of possessing or selling
- illegal drugs?
- _SAR C     Match Flag      Comment Code   Resolution_
-    yes              n/a                      53                     yes
- Applicant left response to question #35 blank.
- Applicant is ineligible if response is left blank.
- Follow one of various directions in comment text to make a correction to provide a response.

## FAFSA Drug Question #35

- Have you ever been convicted of possessing or selling
- illegal drugs?
- _SAR C     Match Flag      Comment Code   Resolution_
-    yes              n/a                      54                    yes
- Response to question #35 is “yes, part year”.
- Applicant is ineligible until ineligibility period expires and has to be between July 1, 2003 and June 30, 2004.

## FAFSA Drug Question #35

- Have you ever been convicted of possessing or
- selling illegal drugs?
- _SAR C     Match Flag      Comment Code   Resolution_
-    yes              n/a                      56                    yes
- Response to question #35 is “yes” _on paper FAFSA_.
- Applicant is ineligible to receive Title IV assistance.
- If response in incorrect, follow one of various directions in comment text to make a correction to provide a correct response.

## FAFSA Drug Question #35

- Have you ever been convicted of possessing or
- selling illegal drugs?
- _SAR C     Match Flag      Comment Code   Resolution_
-    yes              n/a                      58                    yes
- Response to question #35 is “yes” _on other than paper_ FAFSA.
- Applicant is ineligible to receive Title IV assistance.
- If response in incorrect, follow one of various directions in comment text to make a correction to provide a correct response.

## FAFSA Drug Question #35

- Have you ever been convicted of possessing or
- selling illegal drugs?
- _SAR C     Match Flag      Comment Code   Resolution_
-    no             n/a                      52                    no
- Applicant changed response from “yes, part year” or “Yes, don’t know” to “No”.

## Tech Slide

- Ida Mondragon
- e-mail:
- ida.mondragon@ed.gov
- voice:
- 202-377-3243
- Dan Klock
- e-mail:
- dan.klock@ed.gov
- voice:
- 202-377-4026