# Presentation: 685963

## U.S. Department Of The Interior

**DOI LEARN SF-182****External Training Request Form (ETRF)****Process For Employees**

## There Are Two Types of TrainingRequests Managed in DOI LEARN

**In-House Training Events**
- An **in-house training** event is managed by offices and bureaus of DOI and can be located in the DOI LEARN catalog.
- DOI users with access can register for these training events via the DOI LEARN Catalog listings. Users can perform searches to locate learning events delivered by DOI training providers.
- DOI LEARN administrators and instructors can register employees to their bureaus’ learning events as prescribed by the bureau DOI LEARN Manager.

**External Training Events: SF-182**
- An **external training request** is for training NOT in the DOI LEARN catalog and most often not managed by DOI offices and bureaus but by a training vendor external to DOI.
- Complete the SF-182 in DOI LEARN to request and seek approval to attend an external training event. You will need to complete internal and external procedures to ensure you are registered for an external training event.
- You must have your official record manually updated when you complete the learning event to reflect completion status as an official record.
- A DOI LEARN training approver, supervisor, instructor, course coordinator, or administrator can also complete an external training request on behalf of an individual user.

***NOTE: The SF-182, External Training Request Form, ***
***is only for DOI employees, not external accounts.***

## Managing Training Recordsin DOI LEARN

- If a learning event requires payment, you must follow procedures established by your bureau to pay for **external training**, as designated by your finance or budget office point of contacts.
- The SF-182 form can be certified by a training official instead of the contracting officer. DOI Guidance on use of the SF-182 as a procurement document can be viewed at: _[http://doilearn.doi.gov/MaestroC/OnlineResourceDocs/2/Policy%20on%20Use%20of%20SF%20182.pdf](http://doilearn.doi.gov/MaestroC/OnlineResourceDocs/2/Policy%20on%20Use%20of%20SF%20182.pdf)_
- OPM guidance on the use of the SF-182 can be viewed at: _[http://www.opm.gov/hrd/lead/pubs/handbook/lrbsa12.asp](http://www.opm.gov/hrd/lead/pubs/handbook/lrbsa12.asp)_
- And at: _[http://doilearn.doi.gov/MaestroC/OnlineResourceDocs/2/OPM%20Policy%20for%20Use%20SF-182.pdf](http://doilearn.doi.gov/MaestroC/OnlineResourceDocs/2/OPM%20Policy%20for%20Use%20SF-182.pdf)_
**Your office must ensure that all information requested**
**on the SF-182 form is provided prior to final approval.**

## Update your User Profile in DOI LEARN

**Update your User Profile in DOI LEARN**

**Log into DOI LEARN at:  http://doilearn.doi.gov**
**Click on My Information**
**Make sure you have the correct supervisor and training approvers in your profile before requesting training.**

- Click on Administration first

- THEN Click on My Information to update your profile

## Where Do I Find In-HouseTraining Opportunities?

**Where Do I Find In-House****Training Opportunities?**

**Log in to DOI LEARN at:  http://doilearn.doi.gov**
**Click on Course Catalog.**
**Click on Catalog to search for DOI managed learning events. **

- Click on Course Catalog then Catalog

## Search the DOI LEARN Catalogfor In-House Training

**Search the DOI LEARN Catalog****for In-House Training**

**To locate in-house training opportunities, you can conduct a basic or an advanced search of the DOI LEARN catalog.  **
**You may also search for training by browsing learning categories in the catalog. **
**Click the title of the training to apply.**

- Advance and
- Category
- Search

- Basic Search

## Process to Request Training Not in DOI LEARN(Completing the SF-182, ETRF)

**Process to Request Training Not in DOI LEARN****(Completing the SF-182, ETRF)**

**To request external training, DOI employees must complete an SF-182. **
**To get to the SF-182 form in DOI LEARN:**
**Course Catalog **
**Catalog**
**Request External Training link to the right of the Search button..**
**Completely fill in the form and save it.  This forwards it to your training approver or supervisor for approval, provided your profile is set up correctly with the correct supervisor.**

- Click on External Training
- Link

## You must complete/submit an SF-182 form and have it pre-approved BEFORE attending any external training.  
You must fill in all data (fields) required to be maintained for employee training records by the Office of  Personnel Management. 
Saving the form is the same as submitting the form. 

**You must fill in all data (fields) required to be maintained for employee training records by the Office of  Personnel Management. **
**Saving the form is the same as submitting the form. **

**Process to Request Training Not in DOI LEARN****(Completing the SF-182, ETRF)**

## - Some form fields are pre-populated from your DOI LEARN user profile.  

- You may use None, N/A or Not Applicable when completing the training form but your supervisor or training approver must update your form prior to sending confirmation, as this information becomes an official personnel record once approved.

- If you do not complete your form within 20 minutes and are “timed out,” just log back into the system and continue completing the form where you left off.  The 20 minute inactivity time limit is a system security requirement we cannot change or stop.

**- You may use None, N/A or Not Applicable when completing the training form but your supervisor or training approver must update your form prior to sending confirmation, as this information becomes an official personnel record once approved.**
**- If you do not complete your form within 20 minutes and are “timed out,” just log back into the system and continue completing the form where you left off.  The 20 minute inactivity time limit is a system security requirement we cannot change or stop.**

**Process to Request Training Not in DOI LEARN****(Completing the SF-182, ETRF)**

## Submitting the SF-182, ETRF

**There are links in the form to look up data for that field.**
**Once you have entered the information requested in the SF-182, submit the form by clicking on Save.**
**You can update or cancel the SF-182 from the “My Courses” tab until the request is officially approved by your supervisor or training official. **
**A supervisor or training approver can also submit an external training request for a DOI LEARN user.**

- Save is the Same as Submit

## Finding and Making Changesto an SF-182, ETRF

**Finding and Making Changes****to an SF-182, ETRF**

**Until your training request is electronically approved.**
**You can edit or cancel it from the “My Courses” screen.**
**Only a supervisor, training approver can cancel the external training request AFTER approval.**
**You can also print the form to PDF or printer. (You must have specific software to print to PDF on your computer).**

**Employees can edit or cancel an external request from this area until the request is approved.  **

**Click “My Courses” tab then “My External Requests”**

## What Happens After YouSubmit The SF-182, ETRF

**What Happens After You****Submit The SF-182, ETRF**

**Your supervisor or training approver will receive an e-mail notifying them your request needs their approval in the DOI LEARN system. **
**Once the request is approved, you must ensure that all external payment and registration is made with the external training provider or vendor.  **
**Refer to your organization or bureau procedures for managing external training request payments and registration.**

## Cancelling the SF-182ETRF After Approval

**Bad weather, illness, or other reasons, may keep an employee from attending a learning event after an external request is approved. **
**The SF-182 must be cancelled if an employee cannot attend a learning event for any reason and resubmitted if their circumstance changes. **
**A supervisor, training approver, or DOI LEARN administrator will need to cancel approved external training requests. **
**If the SF 182 form is used for procurement, you must make sure payment is reimbursed via your organization’s or bureau’s procedures.****  **

## How Do SF-182, ETRFsBecome an Official Record?

**Once you have completed the learning event, you must provide your supervisor or training approver with verification of completion (i.e. completion certificate) so they can manually update the event record to completed status.  **
**	****This will permanently add the event to your official transcript.**

## How to Print the SF-182

**Notes:**
Write notes on how to print the SF-182 as an employee????

## What is Section G of the SF-182, ETRF?

**A Government-wide Standard Employee's Agreement To Continue In Service **
**NOTE: This agreement must be signed by the nominee for all non-government training that exceeds 80 hours (or such other designated period as prescribed by the agency) and for which the Government approves payment of training costs prior to the commencement of such training. Nothing contained in Section G shall be construed as limiting the authority of an agency to waive, in whole or in part, an obligation of an employee to pay expenses incurred by the Government in connection with the training.**
**Check with your supervisor and/or bureau training offices about the need to complete this agreement.  The OPM Policy is located at: https://www.opm.gov/hrd/lead/pubs/handbook/lrbsa3.asp**

## How to Print the SF-182 - Section G

**Notes:**
Write notes on how to print Section G of the SF-182 as an employee???

## You’ve now completed the introduction to the External Training Request Form (ERTF) SF-182

- To download a copy of the SF-182, complete with form definitions, in DOI LEARN go to: Library -> Online Resources