# Presentation: 280371

## After Action ReviewHurricane Season 2004

- Nashville,TN
- April 5-7

## What did we set out to do?
What actually happened?
Why did it happen?
What are we going to do next?

- What did we set out to do?
- What actually happened?
- Why did it happen?
- What are we going to do next?

## Provide procurement support to IMTs, and support their ability to complete the mission  assignment.

## Hurry up and wait
BTs that did not meet National standards
Disaster shock
Competing with local population for supplies
Resistance from vendors to accept EERAs
Did not understand FEMA or their command structure
FEMA “Locked” supplies

- Hurry up and wait
- BTs that did not meet National standards
- Disaster shock
- Competing with local population for supplies
- Resistance from vendors to accept EERAs
- Did not understand FEMA or their command structure
- FEMA “Locked” supplies

## Poor in briefings or less than complete
Poor close outs and transitions
FEMA and Land Use Agreements
Vehicles, ADs, driving requirements
Multiple hurricanes, retreating, returning, etc
FEMA caches and locations?
Communications / Miscommunications?

- Poor in briefings or less than complete
- Poor close outs and transitions
- FEMA and Land Use Agreements
- Vehicles, ADs, driving requirements
- Multiple hurricanes, retreating, returning, etc
- FEMA caches and locations?
- Communications / Miscommunications?

## Coordination with FEMA
Collocation of IMT and BT
Safety first, travel caravans
Effective BT networks
Cell phone use / payment inconsistent
Who is in charge?

- Coordination with FEMA
- Collocation of IMT and BT
- Safety first, travel caravans
- Effective BT networks
- Cell phone use / payment inconsistent
- Who is in charge?

## Pre-position BTs
72 hour kits, potential local impact
Use Credit Cards
Encourage BT resourcefulness
Continue daily conference call
Continue co-location of BT & IMT
Safety first

- Pre-position BTs
- 72 hour kits, potential local impact
- Use Credit Cards
- Encourage BT resourcefulness
- Continue daily conference call
- Continue co-location of BT & IMT
- Safety first

## Qualified BT coordinator assigned to SAC in Atlanta
Southern Region Mob Center will prepare 72 hour kits and have them ready to deploy
Insure the incoming BT meet National Standards
Special issues, traumatized people, communities, cultural factors
FEMA training for BTs
Retreat = close out.  Start over upon return.

- Qualified BT coordinator assigned to SAC in Atlanta
- Southern Region Mob Center will prepare 72 hour kits and have them ready to deploy
- Insure the incoming BT meet National Standards
- Special issues, traumatized people, communities, cultural factors
- FEMA training for BTs
- Retreat = close out.  Start over upon return.

## The Regional Office is located on 3003 Chamblee -Tucker Road in northeast Atlanta, Georgia, just off I-85. 
Serves the eight southeastern states of Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina and Tennessee, Region IV is FEMA's largest geographic region. 
During a Presidential Disaster Declaration, in addition to its 115 full-time employees, the Region can draw from a cadre of over 550 Disaster Assistance Employees or "reservists" experienced in areas ranging from the delivery of disaster assistance to public information and more. 

- The Regional Office is located on 3003 Chamblee -Tucker Road in northeast Atlanta, Georgia, just off I-85.
- Serves the eight southeastern states of Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina and Tennessee, Region IV is FEMA's largest geographic region.
- During a Presidential Disaster Declaration, in addition to its 115 full-time employees, the Region can draw from a cadre of over 550 Disaster Assistance Employees or "reservists" experienced in areas ranging from the delivery of disaster assistance to public information and more.

## ESF #1	Transportation
ESF #2	Communications
ESF #3	Public Works and Engineering
ESF #4	Firefighting
ESF #5	Information and Planning
ESF #6	Mass Care
ESF #7	Resource Support
ESF #8	Health and Medical Services
ESF #9	Urban Search and Rescue
ESF #10	Hazardous Materials
ESF #11	Food
ESF #12	Energy

- ESF #1	Transportation
- ESF #2	Communications
- ESF #3	Public Works and Engineering
*ESF #4**	**Firefighting*
- ESF #5	Information and Planning
- ESF #6	Mass Care
- ESF #7	Resource Support
- ESF #8	Health and Medical Services
- ESF #9	Urban Search and Rescue
- ESF #10	Hazardous Materials
- ESF #11	Food
- ESF #12	Energy

## Primary responsibility of the U.S. Forest Service
Including the National wildland fire agencies:
BIA, BLM, NPS, F&WS
State and local fire organizations
State Emergency Organization

- Primary responsibility of the U.S. Forest Service
- Including the National wildland fire agencies:
- BIA, BLM, NPS, F&WS
- State and local fire organizations
- State Emergency Organization

## Emergency Support Team (EST) begins strategic planning (includes representatives of all ESF functions)
Begins to pre-position resources to respond to pending emergencies 
Places IMT and BT on call even though the actual mission is still unknown

- Emergency Support Team (EST) begins strategic planning (includes representatives of all ESF functions)
- Begins to pre-position resources to respond to pending emergencies
- Places IMT and BT on call even though the actual mission is still unknown

## FEMA Regional Operations Center (ROC) is formed and assess needs for responders, food, equipment, and other resources.
Once the ROC is established the EST closes down and the ROC assumes those duties. 
FEMA begins placing mission assignments through the ESF functions
This effort is conducted on FEMA SURGE funds, which come directly out of FEMA project funds.

- FEMA Regional Operations Center (ROC) is formed and assess needs for responders, food, equipment, and other resources.
- Once the ROC is established the EST closes down and the ROC assumes those duties.
- FEMA begins placing mission assignments through the ESF functions
*This effort is conducted on FEMA SURGE funds, which come directly out of FEMA project funds.*

## USFS maintains the ESF#4 desk at the ROC and provides:
Care and feeding for IMTs
Needed staging support
Preparations within the USFS region
Preparation for other factors

- USFS maintains the ESF#4 desk at the ROC and provides:
- Care and feeding for IMTs
- Needed staging support
- Preparations within the USFS region
- Preparation for other factors

## State and local resources respond to the emergency and are overwhelmed.
Governor of state issues a Declaration of Emergency to request federal assistance.
The President declares an emergency and releases funds to FEMA to handle the emergency.  All activities are then charged to response funding and not FEMA project dollars.
A Presidential declaration can occur before a disaster occurs. 

- State and local resources respond to the emergency and are overwhelmed.
- Governor of state issues a Declaration of Emergency to request federal assistance.
- The President declares an emergency and releases funds to FEMA to handle the emergency.  All activities are then charged to response funding and not FEMA project dollars.
- A Presidential declaration *can* occur before a disaster occurs.

## DFO is established by the ROC in the affected state to coordinate response activities
DFO assumes responsibility for response and with a full ESF staff.
ROC closes down once the DFO is established.
The ESF #4 at the DFO with the USFS Regional Operations tasks the IMT for a specific mission assignment based on need.

- DFO is established by the ROC in the affected *state* to coordinate response activities
- DFO assumes responsibility for response and with a full ESF staff.
- ROC closes down once the DFO is established.
- The ESF #4 at the DFO with the USFS Regional Operations *tasks the IMT for a specific mission* assignment based on need.

## No job, no funding, no participation in mission assignment, no participation in location or logistics. This is not a fire.
Only limited Surge (project) FEMA funding
Waiting for FEMA EST transition to ROC, transition to DFO, Governor request to President, disaster to occur, DFO mission assignment to ESF #4, USFS communication of mission assignment to IMT

- No job, no funding, no participation in mission assignment, no participation in location or logistics. *This is not a fire*.
- Only limited Surge (project) FEMA funding
- Waiting for FEMA EST transition to ROC, transition to DFO, Governor request to President, disaster to occur, DFO mission assignment to ESF #4, USFS communication of mission assignment to IMT

## Visual Flow Chart

## FEMA submits an Action Request Form (ARF) to the ESF #4, “can you guys do this?”
ESF #4 determines if the request is within to scope and mission of the USFS.
ESF #4 takes request to management and field to make decision and place any restrictions on operation.
ESF#4 makes quick cost estimate and gives that to FEMA.
FEMA then develops a Mission Assignment Form (MAF).
The MAF with the FEMA comptroller’s signature on it is the authorization to release funding.
FEMA develops the actual task order.

- FEMA submits an Action Request Form (ARF) to the ESF #4, “can you guys do this?”
- ESF #4 determines if the request is within to scope and mission of the USFS.
- ESF #4 takes request to management and field to make decision and place any restrictions on operation.
- ESF#4 makes quick cost estimate and gives that to FEMA.
- FEMA then develops a Mission Assignment Form (MAF).
- The MAF with the FEMA comptroller’s signature on it is the authorization to release funding.
- FEMA develops the actual task order.

## With O# report to staging location
With O# have vehicle, if listed on original order
With O# have cell phone, if listed on original order
Have provided meals or per diem
Have provided lodging
Enjoy the local staging area sights and sounds
Watch the weather channel
Contribute to the Elvis sightings

- With O# report to staging location
- With O# have vehicle, if listed on original order
- With O# have cell phone, if listed on original order
- Have provided meals or per diem
- Have provided lodging
- Enjoy the local staging area sights and sounds
- Watch the weather channel
- Contribute to the Elvis sightings

## Spend or obligate ANY funds, dollars, money without specific Mission assignment or Surge authority
Put vehicle on purchase card or acquire vehicle not on original resource order (O#)
Acquire cell phone or use personal cell phone not on original resource order (O#)
Send advance team to proposed mission locations
Issue S# without specific Mission assignment or Surge authority
Buy necessary supplies for producing IAP 
Buy water or supplemental foods
Buy necessary supplies for staff kits 
Buy supplies for preparedness for possible mission 
Rent vehicles or equipment for possible mission
Rent rooms at possible mission location

- Spend or obligate ANY funds, dollars, money ***without*** specific Mission assignment or Surge authority
- Put vehicle on purchase card or acquire vehicle not on original resource order (O#)
- Acquire cell phone or use personal cell phone not on original resource order (O#)
- Send advance team to proposed mission locations
- Issue S# ***without*** specific Mission assignment or Surge authority
- Buy necessary supplies for producing IAP
- Buy water or supplemental foods
- Buy necessary supplies for staff kits
- Buy supplies for preparedness for possible mission
- Rent vehicles or equipment for possible mission
- Rent rooms at possible mission location

## Atlanta MOB center is developing and purchasing 72 hour kits that will be prepackaged, wrapped, palletized and ready to load on 24’ trucks
Purchased separately by IMT only after a mission assignment is issued and emergency response funding is available.  This means S# are released to the IMT.

- Atlanta MOB center is developing and purchasing 72 hour kits that will be prepackaged, wrapped, palletized and ready to load on 24’ trucks
- Purchased separately by IMT only after a mission assignment is issued and emergency response funding is available.  This means S# are released to the IMT.

## 
IMT works for FEMA 
there is no land based incident agency so there are no local contacts or support resources 
FEMA staff 
may be Disaster Assistance Employees or "reservists" that have not worked together before and may not understand ICS
There is NO host agency  
All items need to be completely closed out or  transitioned to new team.

- IMT works for FEMA
- there is no land based incident agency so there are no local contacts or support resources
- FEMA staff
- may be Disaster Assistance Employees or "reservists" that have not worked together before and may not understand ICS
***There is NO host agency***
- All items need to be completely closed out or  transitioned to new team.