# Presentation: 051944

## 			           a data standard 				     for use with 		 			     construction 				            specifications

- Bill Brodt
- Facilities Engineering and Real Property Division, NASA

- Office of Federal Environmental Executive Symposium

- June 2007

## Problem - Building documentation is fragmented . . .

- 	Architects, Engineers and Construction Contractors each submit design plans, operating instructions and repair manuals in hardcopy which must be organized and maintained in order to support building operations, maintenance and renovation throughout the building’s life

- Office of Federal Environmental Executive Symposium

- June 2007

## ... and more problems:

**Construction Operations & Maintenance submittals in unorganized, unusable format **
**Data quickly lost**
**Poor preventive maintenance**
**More costly repairs**
**Warranties not maintained or lost**

**Result ... Adverse impact on mission of the building occupant **

- Office of Federal Environmental Executive Symposium

- June 2007

**Notes:**
Contractor is providing information on everything from door knobs to major systems. These pieces of information are called submittals.
Boxes of submittals passed around thru MCD, Eng & Shops until most material is lost.
Very poor PM on HVAC systems was found--material missing.
Even simple repair or replacement of architectural products can take weeks to locate the original manufacture and supplier--if not, settle for closest match.
Warranties often voided on AC, roofing and flooring systems because of improper maintenance.
Mission Impact-can’t operate because permit needed; mechanical failure shuts down an operation. 
GTMO light bulb example--[ get details before using this]

## In-depth to macro

- © 1993-2000 International Centre for Facilities, Inc.

- Office of Federal Environmental Executive Symposium

- June 2007

## Additional increased costs include

**Cost of replacement parts ordering**
**Down time due to missing system information**
**Inappropriate utilization resulting in decreased performance or unneeded new construction**
**Space underutilization resulting in over-building or higher energy costs**
**Inability to optimize alternative facility use**
**Inability to simulate contingency operations**

- Office of Federal Environmental Executive Symposium

- June 2007

## Data entry cost precludes full use of maintenance management software!

**Data entry cost precludes full use of maintenance management software!**

- Office of Federal Environmental Executive Symposium

- June 2007

## People have tried ...

- directly linking contractor and government systems   which yields high costs and complexity.

- Future
- System
- ?

- Office of Federal Environmental Executive Symposium

- June 2007

## COBIE ...

- uses an international recognized standard and data definitions requirements to allow write-once read when/where needed

- Legacy
- System A

- Legacy
- System B

- Legacy
- System E

- Legacy
- System C

- Legacy
- System D

- Office of Federal Environmental Executive Symposium

- June 2007

## COBIE Construction Operations Building Information Exchange, e.g. warranties . . .

***COBIE***** **Construction Operations Building Information Exchange, e.g. warranties . . .

- Conception & Definition Phases
- Identify items from the specifications that will require warranty information

- Procurement & Execution Phases
- Collect information as items are ordered and delivered such as who is warranting, when the warranty starts, how long is the warranty period, what preventive maintenance is required to keep the warranty in force

- Utilization & Closure Phases
- Read the information collected directly into your CMMS software to ensure that the warranties are supported

- COBIE flows information through the phases of a facility - something that is  critical to realize the total potential ROI

- Office of Federal Environmental Executive Symposium

- June 2007

## COBIE/BIM Foundation . . .

***COBIE*****/BIM Foundation . . .**

**  ****National Research Council, 1993 . **
** ****International Alliance for           Interoperability  Industry, 1995 ...**
** ****National Institute of Building Sciences, 1997 ...**
-  **USACE ERDC, 1997...**
**  ****National Partnership for Reinventing Government, 1999 **

**buildingSMART,**** 2006**

**2007**

- Office of Federal Environmental Executive Symposium

- June 2007

## Product information to match with  COBIE structure . . .

**Product information to match with  *****COBIE***** structure . . .**

**Technical Data – **
**	****-  PDF format **
**   ****-  link to URL**
**   ****-  or XML  database**

- Office of Federal Environmental Executive Symposium

- June 2007

## How will we know it’s right?

**User transparent**
**No cost to O&M office**
**Costs less than current paper-based method**
**Requirements are clearly identified**
**Information can be captured as work is accomplished with option for real-time information exchange**
**Acceptable to all tiers of contractors, suppliers, subs, etc.**
**Simple update format for existing deliverables/contracts**
**Framework to store information for later exchange/retrieval**
**Cost of information exchange must be nil**

- Office of Federal Environmental Executive Symposium

- June 2007

## *  SpecsIntact *  Unified Facilities Guide    	Specifications *  ProjNet 

**  *****COBIE***** is building****SMART**** using**
**  ****open standards based **
**  ****resources . . .**

- Office of Federal Environmental Executive Symposium

- June 2007

**Notes:**
Selling your ideas is challenging.  First, you must get your listeners to agree with you in principle.  Then, you must move them to action.  Use the Dale Carnegie Training® Evidence – Action – Benefit formula, and you will deliver a motivational, action-oriented presentation.

## Unified Facilities Guide Specifications . . .

**Free to all.**
**More than 17000 users. **
**Outstanding “Sustainable” requirements.**

- Office of Federal Environmental Executive Symposium

- June 2007

**Notes:**
SpecsIntact utilizes Master Guide Specifications prepared by the agencies, which is at the heart of what makes the system unique.  We have now identified approximately 14,000 SI users.  

## UFGS  & US Green Building Council Recommendations

**   ****Leadership in Energy and Environmental Design (LEEDTM) based documents  inc****orporate ****“best practices****”****. **
**Improve environmental and economic performance of commercial buildings and equipment**
**Use established and/or advanced industry principles, practices, materials and standards**

- Office of Federal Environmental Executive Symposium

- June 2007

## UFGS Sustainability

**US Green Building Council collaborating organizations referenced within UFGS**
**Carpet and Rug Institute **
**Master Painters Institute **
**National Association of Corrosion Engineers**
**The Society For Protective Coating**

- Office of Federal Environmental Executive Symposium

- June 2007

## UFGS (Continued)

**Reliability Centered Building and Equipment Acceptance (RCBEA) **
**Testing protocols**
**Quality Control**
**Life Cycle Monitoring (How long a piece of equipment lasts and Cost and maintenance frequency)**

- Office of Federal Environmental Executive Symposium

- June 2007

## Publish to PDF and Word

- Built in Feature to Publish the Guide Specifications to PDF or Word

- Features:
- Bookmark Sections
- Ability to Combine Job into one PDF document

- Office of Federal Environmental Executive Symposium

- June 2007

## Export Submittal Register

- Office of Federal Environmental Executive Symposium

- June 2007

## Architectural Data Systems Begins SpecsIntact Integration

- Office of Federal Environmental Executive Symposium

- June 2007

## ProjNet  	

-     **28,000 Users**
**   ****Design Review and Checking      ****	****	****Systems (DrChecks)**
**   *****COBIE***

- Office of Federal Environmental Executive Symposium

- June 2007

**Notes:**
Open your presentation with an attention-getting incident.  Choose an incident your audience relates to.  The incidence is the evidence that supports the action and proves the benefit.  Beginning with a motivational incident prepares your audience for the action step that follows.

## Get started . . .

- Join **building****SMART**** Alliance**
- Introduce building**SMART** and ***COBIE*** to your agency or firm and clients
- Use **building****SMART ****open standards**** **based tools
- For additional information:
- _[www.nibs.org](http://www.nibs.org/)_
- _[www.wbdg.org](http://www.wbdg.org/)_

- Office of Federal Environmental Executive Symposium

- June 2007