# Presentation: 708860

## Office of the Secretary of Defense (OSD) Declassification ProgramPresentation to the Public Interest Declassification BoardMr. John KrysaChief, Directives and Records BranchWashington Headquarters and Services

##        Program Review

- Declassification Process ~ Automatic/Systematic And Mandatory Declassification
- Staffing – Program Organization
- Risk Management
- Declassification Goals
- Automatic/Systematic Declassification Reviews
- Mandatory Declassification Reviews
- What Works Well
- Obstacles
- Planned Goals And Priorities
- Conclusion

##  	Declassification Process

- Review All Classified OSD Records Of Permanent Historical Value (Records Group 330)
- Current And Past OSD Components: Total Of 26
- Dod Orphan Agencies
- Dod Documents Of Undetermined Origin
- Line-by-line Reviews With Decision At The Document Level
- Do Not Use The Integral File Block Concept
- Use 20-year Declassification Authority
- Documents Outside Authority Are Tabbed And Identified In Our Database

## Automatic Declassification Review Process

**Initial Contractor Review by Initial Analyst**

**Final Contractor Review by Sr. Analyst/Mentor**

**Government Review and Final Decisions at the Document Level**

**Record Group 330 Records Plus Orphaned DoD Records**

- Program Management
- QA/QC Process

- Line-by-line, Pass-fail Reviews
- Decisions Rendered At The Document Level
- Declassify	~  Exclude (RD/FRD)
- Exempt  ~  Refer
- 20-year Declassification Authority
- We Do Not Delegate Authority To Other Agencies
- Documents Outside Our Authority Are Tabbed And Identified In Database

##    Staffing – Program Organization

-  Full Time Staffing At Pentagon And NARA II (College Park)
-  Temporary Presence: WNRC, CIA Remote Access Program, Naval Historical Center, Library Of Congress, Presidential Libraries, And Army Facility

## 	 Risk Management

- Our Process Relies On...
- OSD Declassification Certification Training
- Declassification Program QA/QC
- Analysts ~ DOE And OSD Certified
- Analysts Attend Equities Recognition Training
- Tiered Reviews
- Initial And Senior Analyst Reviews By Contractor
- Final Government Approval With Feedback To Contractor
- Reviews Conducted On Only OSD Originated Records
- Database Reconciliations

## 	 Declassification Goals

- IAW E.O. 12958, As Amended Requirements:
- All Text Records Reviewed By 12/31/2006
- Referrals Reviewed By 12/31/2009
- Special Media Reviewed By 12/31/2011
- Other Statutes, Regulations ~ Dod 5200.1-R And Public Laws 105-261 And 106-65
- Meet Executive Order Mandates – Insure Quality
- Insure Quality While Gaining Efficiencies ~ Reduce Costs:

*Cost Per Page To Conduct Automatic/Systematic Reviews:  $.25.*

*Cost Per Page*

- *Includes Initial Program Development Costs

## 	 Declassification Goals (Continued)

- Estimated Status On 12/31/2006
- Based On Surveys, Referral History, And Experience
- Reviews Required From Now To End Of 2006: 3.1 Million Pages
- Total To Be Completed: 86.0 Million Pages Of Textual Records:
- 60.2 Million Pages Declassified – 70%
- 11.1 Million Pages Exempt – 13%
- 12.9 Million Pages Referred – 15%
- 1.8 Million Pages Excluded – 2%
- Other Requirements:
- Estimated Textual Referrals Required 12/31/2009: 25 Million Pages
- Estimated Special Media Required 12/31/2016: 25 Million Pages:
- Delayed Until 2009: None
- Declassified: 1.5 Million Pages
- Exempted: 500,000 Pages
- Pending Determination:  23 Million Pages

## 	  What Works Well

- Interagency Referral Center (IRC) – The “Seedbed” For The National Declassification Initiative
- Centralized Database:
- Efficient Workload Planning
- Efficient Recording Process
- Contractors: Monthly Review Rates Exceeding The Government’s Annual Rate
- Technology:
- E-records In PDF Format Improves Declassification, FOI, And Searches – Example: Coalition Provisional Authority - Iraq
- Database Management: Accurate Accounting, Forecasting, Information Management
- Microfilm Conversion: Completed 1.5 Million Pages

## 	  Obstacles

- Special Media – Needs Standardization
- Referral Notification – Needs Systematic Approach
- Record Access
- Timely Notifications
- Cohesive Groupings – Geographical, Not Piecemeal
- Clearance Approval Process For Contractor Analysts – 16 To 18 Months
- WNRC Records: Fee For Services
- 7,226 OSD Boxes Contain Two Or More Agencies’ Referrals
- Need Executive Branch Guidance On The Big Issues From The 1980’s:  Star Wars, SALT, START, MX Development, European Terrorism

## Planned Goals and Priorities

- Our Program And Its Goals:
- Processes Instituted And Meet Requirements
- Staffing Levels Are Supportive
- Budget Sustains Program
- Priority Of Effort Is To OSD Record Reviews
- Secondary Priority To Referrals
- Additional Goal, Subject To Funding Is Review Of COCOM Records

##         Conclusion

- We Are Proud Of Our Accomplishments...
- OSD Declassification Program Reflects Responsible Stewardship Of Resources, Personnel, And Funding
- 82.9 Million Textual Records Reviewed To Date
- Air Force And Navy Referrals At NARA Complete
- We Are On Target For Meeting The 12/31/2006 Deadline
- We Have The Program In Place To Meet All Future Deadlines