# Presentation: 565799

## Integrated Time and Attendance System (ITAS)

**Timekeeper**** ****Web**

## ITAS Logon Screen

- Logon to ITAS using you ITAS LAN ID OR SSN and password

**Notes:**
Logon on Screen

## ITAS MAIN MENU

## MAIN Menu

- ITAS Messages Appear Here
- Under Change Roles - Click on Timekeeper

## Timekeeper Menu

- Dashboard
- Dashboard is where you will conduct your timekeeper responsibilities.
- Act as Alternate
- Reports

## DASHBOARD	

- Dashboard will list all of your employees.
- You will need to use the scroll bars at the bottom of screen and to the right side of screen.
- Clicking on the Tab Heading along top will only change the order of employees name from descending to  ascending order.

## DASHBORD Continue

- Using the scroll bar at bottom scroll look at all the different headings.
- Click on one of your employee’s name will take you to that employee Profile Information.

## ITAS Profile

- Profile information categories have changed to Personal, Payroll, Tour of Duty, and  Options
- This is the PERSONAL TAB which contain each employee standard information.
- Boxes with * beside them indicates that this is mandatory information.  ITAS will not let you leave the profile until all mandatory information is completed.

## Profile - Payroll 

- PAYROLL TAB
- This information is required to assure employee will be paid correctly.
- Boxes with * are mandatory.
- Although the Service Computation Date box is not mandatory ITAS cannot determine when an employees’ leave category should change if it is left blank.

## Profile - Tour

- TOUR OF DUTY TAB
- Information used to create timecard.
- Boxes with * are mandatory.
- To change tour type click on down arrow and choose type.  Then click on “GO” button.
- Effective Pay Period – click on down arrow and choose pay period in which effective.
- Check Distribution of Biweekly Basic Work Requirements to assure that employees’ tour is correct.  This is what is used to populate the employee timecard.

## Profile - Options

- OPTIONS TAB
- Sets access level for employees.
- Only complete if employee is an Approving Official, Timekeeper or ITAS Coordinator (Administrative Officer).

## TIMECARD

- TIMECARD TAB
-  Note that timecard has a complete new look.
- Tour hours and Regular hours should match.
- Click “+ Other” - to see more chooses.
- Clicking “OK” at bottom only updates information.
- Exit – click on “Dashboard”

## Posting Extra Hours to Timecard

- Posting of hours worked in excess of 8 hours a day as overtime, credit hours or comp time.
-  Click on **“+” Other** for more types
-  Select day and type of hours worked
-  Enter number of hours
-  Click OK

**Posting Extra Hours to Timecard**

## Posting Extra Hours Continue

**Posting of Overtime, Comp Time, Credit Hours, etc Continue**

-  Type in individual start and end times to change.  Use military or AM / PM times.
-  If needed, click the “More” button for extra start / stop lines.
-  Errors are indicated at the column headings.
-   Click “OK”.
-   You will see a confirmation screen.

**Posting Extra Hours Continue**

## Confirmation Screen

-  Screen appears after every change made to employee profile or timecard.
- You have the option to turn off the confirmation screen by checking the box.

## Leave Request

- Screen – Looks and works just like current leave request.

## LTP-Donations

-  Leave Transfer Program – use for donations of leave or to setup an employee under a voluntary leave transfer program.
-  ITAS indicates number of hours available for donation and hours already donated.
-  Go to section “Donations” – click on down arrow and select employee/reason for whom you wish to donate leave.
-   Tab to Hours Type – click on down arrow and select type of hours.
-   Tab to hours – enter number of hours.
-  Date should default to day of request.
-  Click ‘OK’

## LTP-New Account

-  Leave Transfer Program – use for donations of leave and to setup an employee under a voluntary leave transfer program.
-  Go to section “Accounts” – click on down arrow and select reason.
-   Tab to Emergency Type – click on down arrow and select type of emergency.
-   Tab to Begin Date – enter date of emergency.
-   End Date – enter the end date of emergency.
-   Click ‘OK’

## LTP-New Account Added

-   New Account has been established for employee.
-   You will see reason, emergency type and begin date.  Also see column for end date, Received, Used and Available leave and close box.
-  If you close the account by accident it can be reopen.

## Act as Alternate Timekeeper

- Click on drop down arrow
- Select timekeeper name
- Click OK

## Reports

- Click on drop down arrow
- Select Report

## Reports continue

- Set up Parameters
- Select Date Range
- Select Relationships
- Select Employee
- Select Pay Period
- Click OK

## Supplements

- • Select Pay Period
- • Click on “GO”
- • Select Employee
- • Click on Timecard
- • Make adjustment and/or correction to timecard.
- • Supplement data appears at bottom of current timecard.

## Supplements continue

- • Blue * appears beside date
- • Supplement data appears at bottom of timecard.
-  Return to current pay period
-  Click On Dashboard
- • Change pay period dates to current pay period.
- • Click on “Go”

## Supplement continueSupplement Data

-  Select Employee
- • Click on Timecard
- • Supplement data appears at bottom of current timecard.