# Presentation: 948071

## Session 2

**Introduction to Safety Information Exchange**

- S1	Welcome and Introduction
**S2****	****Introduction to Safety Information Exchange**
- S3	Operational Concepts
- S4	System Overview
- S5	SAFER Networking
- S6	Microsoft Windows NT
- S7	Standard Procedures
- S8	System Configuration
- S9	Change and Problem Tracking
- S10	SAFER Versions
- S11	Using OpCon
- S12	Laboratory Exercises
- S13	Wrap-up

## Session Plan

- In this session we will cover:
- Overview: Safety Information Exchange
- New Safety Systems
- Snapshots & Safety Reports
- Safety & Credentials Data Flow
- SAFER Deployment
- CVISN Deployment

## Session Objectives

- Understand CVISN operational concepts and architectural guidelines related to Safety Information Exchange:
- Exchanging safety information electronically
- New systems
- SAFER
- CVIEW
- Snapshots and reports
- Walk through a data flow of safety & credentials information exchange

## Safety Information Exchange

- Automated collection of information about safety performance
- To augment the safety information, automated collection of credentials information
- Improved access to carrier, vehicle, and driver safety and credentials information
- Proactive updates of carrier, vehicle, and driver * snapshot information (* no consensus yet for including driver data in the snapshot)
- Support for programs that identify and encourage unsafe operators to improve their performance
- Expected benefits are:
- Improved safety performance
- Increased scrutiny of safety performance by the insurance industry
- Focusing government resources on high risk operators
- Providing carriers with better information to manage their safety programs

## SAFER & CVIEW are needed to support increased demand for safety data.

- As roadside functions become automated they need to receive more data electronically; need to also have immediate access to data
- Many legacy systems are not set up to handle a high volume of queries and responses to support the roadside and administrative offices

## SAFER & CVIEW were created to

- Minimize additional work load for legacy systems
- Reduce the changes required in legacy systems by providing a single standard exchange format which needs to be supplied - the snapshot
- Identifiers/Census Data
- Safety Data
- Credentials Data
- Collect information from multiple sources so that data users go to a single place to get the data they need

**Notes:**
A snapshot is:  A collection of carrier, vehicle, and driver (future) information assembled from authoritative or indirect sources.  
Snapshots reflect the state of those data when the information was provided to SAFER/CVIEW.  

## Safety Information Exchange: Standardized EDI transactions and common identifiers also make it possible to check safety performance roadside and deskside.

*Exchanging safety information is intended to improve safety performance.*
*	**Monitor safety performance in safety assurance programs;*
*	**Collect driver/vehicle inspection data, carrier compliance information, citation & accident data;*
*	**Provide safety & credentials snapshots to the roadside for screening & inspections;*
*	**Check safety history before granting credentials;*
*	**Share information with other states*

**CVISN Core Infrastructure**

- 1

- 2

- 3

- 4

- 5

**Legacy Systems**
**Associated with Credentialing**

**Legacy Systems Associated with Safety**
**- SAFETYNET 2000**

**State CV Roadside Check Stations (Fixed or Mobile)**
**- Roadside Operations**
**- Screening**
**- ASPEN**
**- Citation & Accident**

**SAFER**

**MCMIS**

**EDI**

**State Administrative Systems**

**CVIEW**

**Leg Sys Mods**

**EDI**

**EDI**

- or

- or

**AFF**

- 1

- 3

- 4

- New

- New

**AFF**

**Note: AFF - Application File Format**

**Notes:**
This slide shows the systems that are involved in safety information exchange.  
REVIEW the numbered points one by one.  
The slide builds, with numbers on left appearing sequentially.

Two New Systems – SAFER at the national level, CVIEW in each state – support the increased exchange of safety information
Remind them why they  exchange safety information:
Identify carriers and drivers that operate unsafely
Support programs to encourage unsafe operators to improve their performance or to remove them from the highways
Identify carrier, driver, & vehicle factors that lead to unsafe commercial vehicle operations
Provide safety compliance statistics to support policy decisions, rule making, and program development

## SAFER
Safety and Fitness Electronic Records (SAFER) System
SAFER is a data exchange system like CVIEW except:
federally owned, single system
primary focus is on exchanging interstate data among states

Why use SAFER?
Facilitates national exchange of interstate safety & credential data 

- Safety and Fitness Electronic Records (SAFER) System
- SAFER is a data exchange system like CVIEW except:
- federally owned, single system
- primary focus is on exchanging _**interstate**_ data among states
- Why use SAFER?
- Facilitates national exchange of interstate safety & credential data

- SAFER/CVIEW System Descriptions

**CVIEW**
- Commercial Vehicle Information Exchange Window (CVIEW)
- CVIEW is a data exchange system like SAFER except:
- owned by and located in a state
- primary focus is on exchanging _**inter**__-_ and _**intrastate**_ data within a state
- Why use CVIEW?
- Facilitates state-level exchange of inter- and intrastate carrier, vehicle, and driver safety and credential data
- Allows states greater control and increased flexibility regarding interfaces with state legacy systems

**Notes:**
Who would use CVIEW?
A single state electing to use CVIEW as a data exchange method
A consortium of states, e.g., HELP, electing to use a single CVIEW as a data exchange method
More on why use CVIEW...
Keeps intrastate credentials data within the state 
Improved performance for access to state-stored snapshots and reports

## SAFER/CVIEW Data Exchange

**SAFER/Carrier**
**SAFER/Driver-Vehicle**

**SAFER**

**Maryland**

**Virginia**

**Other States**

**  ****Inter- & intrastate carrier, vehicle, & driver data based in that state**

**Interstate carrier, vehicle, & driver data**

**Key**

**Inter- & intrastate carrier, vehicle, & driver data**

## SAFER assembles interstate snapshots from authoritative & indirect sources, and responds to queries for snapshots & safety reports.

**Information**
**Users**
**CVIEW**
** ****Mobile Unit**
**SAFETYNET**
** ****HELP PrePassTM**
**NorPass**
**Carrier**
**Insurer**
**Shipper**
**Clearinghouse**
**Others...**

**Indirect**
**Sources**
**CVIEW**
**Multi-State Systems**
**Clearinghouses**

**SAFER**

**Vehicle Snapshots**

- Driver Snapshots *

**Carrier Snapshots**

**Commercial / Government**

**Wireline / Wireless Services**

**        ****(e.g., NLETS, AAMVAnet, VANs)**

**Authoritative**
**Sources**
**Federal Systems**

**Inspection Reports**

- (* no consensus yet for including driver data in the snapshot)

**Notes:**
The Safety & Fitness Electronic Record (SAFER) system facilitates safety & credentials data exchange among multiple systems:
Assembles and stores interstate carrier, vehicle, and driver (future) snapshots; sends updates to subscribers proactively or upon request
Systems establish “subscriptions” with SAFER.  A subscription is equivalent to a standing request for SAFER to send snapshot data.  A subscription is defined based on the information contained within a carrier, vehicle, or driver snapshot, and the types of changes to that data that are used to trigger a subscription update. By specifying which carriers and vehicles are of interest and which changes are significant, the client only receive updates that are relevant to its operations.
Sending the information “proactively” means that the data are sent without a new request for them.  The subscription acts like a standing request.  Whenever the subscription criteria are met, SAFER automatically send the subscriber the updated data.  
Stores inspections for 45 days
Supports queries for reports by requesting from authoritative sources and returning results to user
Federal “authoritative source” systems include MCMIS and Licensing & Insurance.

## SAFER (Safety and Fitness Electronic Records)

- SAFER is a multi-state system that provides standardized carrier, vehicle, and driver datasets (snapshots and reports) containing safety and credentials information to authorized users within a few seconds. (system under development by FMCSA).  The SAFER Data Mailbox component facilitates the exchange of information between roadside sites and administrative centers by acting as a temporary repository for data files and messages
- The primary function of SAFER is to provide users timely, electronic access to safety and credential data via one or more wide area network (WAN) communication links.  This information includes identity data about carriers, vehicles, and drivers, summaries of past safety performance histories (inspections, accidents, and other data) and credential information.
- SAFER provides users with either a summary safety record (“snapshot”), or a more detailed report.  Two such reports are the carrier profile and vehicle/driver inspection reports.  SAFER supports on-line query and response for snapshot and report information.

- One of SAFER’s primary objectives is to increase the efficiency and effectiveness of the inspection process at the roadside.  The SAFER System currently provides carrier, vehicle, and driver safety and credentials information to fixed and mobile roadside inspection stations. This allows roadside inspectors and other potential government and private users to focus their efforts on high-risk areas; i.e., selecting vehicles and/or drivers for inspection based on the number of prior carrier inspections and its safety and credential history.
- SAFER allows users to request, via subscriptions, that specific snapshots are sent to them automatically when substantial change in the data occurs.  Users can also specify the types of change that triggers transmission of subscription requests.
- To utilize these system functions, users will require, at a minimum, a computer system, a user account, and the ability to connect to the one or more WANs supported by SAFER.

## CVIEW assembles and maintains the credentials portions of interstate snapshots, and assembles intrastate snapshots.  

**Information**
**Users**
**SAFER**
**Roadside Enforcement**
** ****Mobile Unit**
**HELP PrePassTM**
**NorPass**
**Carrier**
**Insurer**
**Shipper**
**Clearinghouse**
**Others...**

**Indirect**
**Sources**
**SAFER**

**CVIEW**

**Vehicle Snapshots**

- Driver Snapshots *

**Carrier Snapshots**

**Commercial / Government**

**Wireline / Wireless Services**

**        ****(e.g., NLETS, AAMVAnet, VANs)**

**Authoritative**
**Sources**
**State Systems**

- CVIEW assembles and maintains the credentials portions of interstate snapshots, and assembles intrastate snapshots.

- (* no consensus yet for including driver data in the snapshot)

**Notes:**
Contrast with the figure of SAFER you just showed (page 10).

## CVIEW (Commercial Vehicle Information Exchange Window)

- CVIEW (CV Information Exchange Window) is a system in each state that collects information from the CV credentialing and tax systems to formulate _segments_ of the interstate carrier, vehicle, and (future) driver snapshots and reports for exchange within the state (e.g., to roadside sites) and with the SAFER system.  Each state is responsible for maintaining the credential segments of the snapshots for interstate carriers and vehicles based there.
- The state CVIEW provides whole snapshots for intrastate carriers and vehicles.  The state CVIEW passes to SAFER the safety reports generated for interstate carriers based in the state.
- In addition to snapshot-related functions, CVIEW or its equivalent is also expected to serve as the single interface system for ASPEN units in the field.  ASPEN will retrieve inspections through CVIEW, and report inspections through CVIEW.
- CVIEW has similar Data Mailbox facilities as SAFER to facilitate the exchange of information among state users within the state agencies.
- In CVISN Level 1, there is a requirement to implement a system called CVIEW or its equivalent

- 	for snapshot exchange within the state.
- 	CVIEW is a distributed version of the FMCSA-developed SAFER system.  It is owned by and located in a state. The CVIEW (or equivalent) functions are listed below:
- Provide for the electronic exchange of state-based interstate carrier and vehicle credential data between state source/legacy systems, users, and SAFER
- Provide for the electronic exchange of intrastate carrier and vehicle snapshot data between state source systems and users
- Serve as the repository for a state-selected subset of interstate carrier and vehicle safety and credential data
- Serve as the repository for a state-selected subset of intrastate carrier and vehicle safety and credential data
- Provide inter- and intrastate carrier and vehicle safety and credential data to the roadside to support electronic screening and other roadside operations

## Snapshots and Reports

- SAFER/CVIEW Snapshots are retrieved & updated proactively via subscription and are stored in SAFER or CVIEW
- Identifier/census data
- Safety information
- Credential historical information
- Reports are generated in response to queries
- More detailed safety history
- SAFER/CVIEW Users can
- Subscribe to receive snapshot updates proactively upon change
- Request a new snapshot via a query that supplies enough identity information for SAFER/CVIEW to find the snapshot
- Request selected reports via SAFER/CVIEW

## SAFER & CVIEW exchange data using open standards and custom interface agreements. 

- SAFER & CVIEW exchange data using open standards and custom interface agreements.

***Snapshots*** are usually transmitted electronically using EDI open standards (ASC X12 transaction set 285), and are normally used by systems.
***Safety Reports*** (inspections, compliance reviews, crash data, enforcement data) are usually transmitted using custom interface agreements and are normally used by people.  TS 284 is available to support EDI exchanges.
- Snapshots come in different types
- Carrier (available now)
- Vehicle (available now)
- Driver * (* no consensus yet for including driver data in the snapshot)

**Notes:**
More on EDI in session 6, Credentials Administration

## SAFER & CVIEW exchanges occur proactively and via query/response

- Different sources fill different snapshot types, and different segments of those snapshots:
- Interstate, Intrastate
- Census/ID, Safety, Credential
- Snapshots views are sent proactively via subscription, or in response to a query.
- Reports are sent in response to a query.
- 	Note: A **view** is either all or a subset of the data elements in a snapshot.

## Why use Snapshots & Reports?

- Snapshots and reports provide the standard information from multiple authoritative sources that systems and people need.
- Snapshots support automated screening of commercial motor vehicles at main-line speeds.
- Snapshots provide cross reference information for use during vehicle and driver inspections.
- Snapshots are used in the evaluation of credentials applications. (for example, PRISM)
- Reports are used to dig deeper into safety performance issues.

## Recap on snapshots: Fundamental Principles

- Three types: carrier, vehicle & driver* (* no consensus yet for including driver data in the snapshot)
- SAFER manages interstate snapshots
- State CVIEWs (or equivalent) manage intrastate and interstate snapshots
- Snapshots were primarily designed to support roadside electronic screening; many other uses have emerged
- Routinely distributed according to subscription criteria
- Also available for near-immediate response to a query
- Authoritative sources contribute specific segments of data proactively to snapshots, sometimes via indirect source systems
- Contain summary safety data, plus the equivalent of decals and paper documents carried on commercial vehicles today
- Data are stored in SAFER and CVIEW
- SAFER and CVIEW do not store copies of data readily available to SAFER/CVIEW users from other on-line systems.

## Snapshot Data Stored in SAFER/CVIEW

- Note: 1 = Data are current; all other data are historical

**Notes:**

This slide builds - with the green circles and yellow triangles coming up  last to show where we are today.

Refer to the snapshot white paper for details.

## Safety Information Exchange

**Snapshots**

**Roadside **
**Operations**

**State**
**Information**
**Systems**

**Federal/National **
**Information**
**Systems**

**Safety Information Exchange**
**to Support Roadside Screening**

-   SAFETYNET
-   CVIEW

-   MCMIS
-   SAFER

- Electronic Screening -
- Safety & Credentials
- Check   ROC

**OK**

**Not OK**

**Pull In**

**Credentials Problem?**
**- Do Manual Check**

**Safety Problem?**
**- Do Inspection**
** ****via **ASPEN

**Snapshots**

**Snapshots**

**Inspection Reports**

**Inspection Reports**

**Inspection Reports**

**Inspection Reports**

**Inspection Reports**

**Future capability**

## Credential Information Exchange

**Roadside **
**Operations**

**Credential Information Exchange**
** ****to Support Roadside Screening**

-   CI
-   CVIEW

-   UCR
-   L&I
-   SAFER

- Electronic Screening
- Safety & Credentials
- Check   ROC

**OK**

**Not OK**

**Pull In**

**Credentials Problem?**
**- Do Manual Check**

**Safety Problem?**
**- Do Inspection**
** ****via **ASPEN

**Snapshots**

**Snapshots**

**Snapshot**
**Segments**

**Snapshot**
**Segments**

**Future capability**

## SAFER: Enrolled User Map

**OR**

**CA**

**KY**

**DE - 11 **

**CT- 66**

**NY**

**NM**

**WY**

**WA**

**NE**

**NJ - 112 **

** ****MD - 164 **

** ****19 **

**PA**

**VA**

**CO**

**AR**

**IN**

** ****5 **

**AZ**

** ****91 **

** ****2 **

** ****5 **

** ****98 **

**GA**

** ****57 **

**IL**

** ****7 **

**KS**

** ****107 **

** ****19 **

** ****35 **

**LA**

** ****29 **

**MA- 16**

**RI- 3 **

**ME**

** ****14 **

**MN**

**NC**

** ****81 **

** ****119 **

** ****200 **

** ****177 **

**OH**

** ****13 **

** ****14 **

**UT**

** ****70 **

** ****100 **

**VT**

** ****23 **

** ****9 **

**WI**

** ****5 **

** ****1 **

** ****204 **

**FL**

** ****3 **

**IA**

** ****4 **

**MI**

** ****12 **

**MT**

**42 States including Alaska**
**2226 Enrolled Users; 50%increase since Sept. 1999 **

**SD**

** ****23 **

**DC - 3 **

**MS**

** ****1 **

**  ****NH-1 **

**NV**

** ****25 **

**TN**

** ****165 **

## SAFER: Active User Map

**KY**

**DE - 1 **

**CT- 31**

**NY**

**NE**

**NJ - 37 **

** ****MD - 46 **

**VA**

**CO**

**IN**

** ****63 **

**KS**

** ****72 **

** ****2 **

** ****15 **

**LA**

** ****1 **

**RI- 1 **

** ****30 **

** ****72 **

**UT**

** ****11 **

** ****3 **

**VT**

** ****9 **

** ****3 **

**MT**

**24 Active States**
**499 Active Users; 70% increase since Sept. 1999 **

** ****19 **

**SD**

**AZ**

**  **

**  **

** ****5 **

**FL**

** ****1 **

**GA**

** ****4 **

**MA- 3**

**NC**

** ****49 **

**PA**

** ****1 **

**WA**

** ****1 **

## *

- Western Workshop Series (W)
- Central Workshop Series (C)
- Eastern Workshop Series (E)
- Current CVISN Prototype/Pilot (   )

- 3

- 7

- 10

- 10

- As of: April 2000

**E**

**W**

**C**

**W**

**W**

**W**

**W**

**W**

**W**

**W**

**W**

**C**

**C**

**C**

**C**

**C**

**C**

*****

*****

*****

** *******

*****

*****

*****

*****

*****

*****

*****

**W**

**States in the 1999 CVISN Deployment Workshops**

**C/E**