# Presentation: 009867

## CVISN Pilot Program PlanTable of Contents

**CVISN Pilot Program Plan****Table of Contents**

-    Executive Summary
- 1  Introduction
- 2  CVISN Pilot Program Overview
- 3  FHWA Management Approach
- 4  State Management Approach
- 5  Carrier Management Approach
- 6  Methods & Tools
- 7  Quality Management Approach
- A  Glossary and References
- B  Meeting Agendas
- C Workshop Overviews
- D CVISN Related Information
- Enclosure: CVISN Pilot Program Roadmap

- 3.1  FHWA Role
- 3.2  Work Elements
- 3.3  Organization
- 3.4	 Schedule & Milestones
- 3.5  Products
- 3.6  Processes

## Introduction

- The FHWA role is to assist state governments to successfully implement CVISN. FHWA is providing funding, management planning and technical assistance to the CVISN Pilot States. This assistance is in the form of a Pilot State Consultant (point of contact) for each state, a series of management and technical workshops, planning and progress review sessions, a CVISN project computer for communication, and lessons learned from the Maryland and Virginia prototypes.
- The FHWA work elements are shown in a work breakdown structure (WBS). An organization chart of FHWA and its contractors, the Johns Hopkins University/Applied Physics Laboratory (JHU/APL), RS Information Systems (RSIS), and Intelligent Decisions Technologies (IDT), clearly shows the responsibility for each work element.
- A major milestone schedule is provided which shows the major points of interaction between FHWA, the FHWA Field Offices, the FHWA contractors, and the CVISN Pilot States. Each of these milestones is described.
- High level processes for the CVISN Pilot States to employ are discussed. The use of these processes will ensure that the states apply past lessons learned and project management best practices.

**Introduction**

## 3. FHWA Management ApproachFHWA Role

**	****    **_**FHWA Field Office Role**_
- Overall CVISN Pilot Project Management and State liaison to FHWA
- State kick-off meeting logistics
- Monthly / Quarterly status review
- Regional conference support

_**	**__**	**_**      **_**RSIS Role**_
- Pilot State Consultant (point of contact)
- Hardware and software procurement
- Technical support to JHU/APL

_**	**__**	**_**   **_**JHU/APL Role**_
- Pilot State Consultants coordination
- Pilot State Consultants (points of contact)
- State kick-offs
- Architecture, planning and design workshops
- State planning sessions
- COACH checklists
- CVISN Pilot project room
- CVISN prototype lessons learned

_**	**__**	**__**FHWA Role**_
- Provide funding,  management planning, and coordination
- Provide CVISN architecture as a technical framework
- Expedite development of open standards for EDI & DSRC
- Fund Pilot State Consultant Contractors
- Provide coordination with national and regional forums
- Provide CVISN Pilot State evaluations
- Provide CVISN education and training

_**	**_**          ****	****      **_**IDT Role**_
- Pilot State Consultant (point of contact)

## FHWA Role

- FHWA has contracted for the definition of a CVISN architecture framework and the development of CVISN core infrastructure elements to simplify the Pilot States’ implementation. As part of this effort, EDI and DSRC open standards are being developed.
- The Johns Hopkins University Applied Physics Laboratory (JHU/APL) is leading the CVISN architecture framework definition and core infrastructure development. FHWA has contracted with JHU/APL, RSIS, and IDT to provide a Pilot State Consultant to each of the Pilot States.
- In order to determine the effectiveness of the CVISN capabilities FHWA will work with each Pilot State to create CVISN evaluation objectives and to collect data to evaluate the CVISN Pilot states’  results.
**FHWA Field Offices. **The FHWA Regional and Divisional offices have overall project management responsibility with the Office of Motor Carriers as the lead. The FHWA Division receives each Pilot State’s biweekly progress report and attends each Pilot State’s monthly  and quarterly progress review. The FHWA Regional and Divisional offices are responsible for answers to questions from the Pilot States.** **
- The FHWA Regional and Division offices coordinate a CVISN Regional conference to promote CVISN in each Region. The Regional conference is the responsibility of the Regional champion selected through the Mainstreaming program. The CVISN Pilot states support the regional conferences through presentations and demonstrations. All states from the region are invited to the conference.

**FHWA Role**

**JHU/APL Role. **JHU/APL has overall coordination responsibility for the Pilot State consultants. The Pilot State consultants are provided to assist with the development of work plans and to resolve issues. Technical consulting is provided for the CVISN capabilities, hardware and software. Five of the Pilot State consultants (points of contact) are provided by JHU/APL and the other two are provided by RSIS and IDT.
- JHU/APL provides a series of workshops for the Pilot States. The workshops assist the Pilot States with the creation of their State’s CVISN architecture, project plan and CVISN designs. Lessons learned from the Maryland and Virginia CVISN prototypes are incorporated into the workshops.
- The COACH document provides checklists of the CVISN architecture compatibility requirements to ensure interoperability across the nation. The COACH checklists will be used in the workshops and to assist the Pilot States to implement the CVISN architecture.
- JHU/APL provides a CVISN Pilot project computer with the CVISN documentation and workgroup software capabilities to each Pilot State. The workgroup software is used to maintain effective management and technical communication with FHWA and the FHWA CVISN contractors.
**RSIS Role. **RSIS provides the** **Pilot State Consultant (point of contact) for the Minnesota CVISN Pilot State to assist with development of work plans and to resolve issues. Technical consulting is provided for CVISN credentialing capability to assist development and to resolve issues. RSIS has a hardware and software ordering agreement with FHWA which the Pilot States may utilize.
**IDT Role. IDT provides the **Pilot State Consultant (point of contact) for the Colorado CVISN Pilot State to assist with development of work plans and to resolve issues. Technical consulting is provided for CVISN credentialing capability to assist development and to resolve issues.

## 3. FHWA Management ApproachWork Elements

- All of the FHWA CVISN work elements are shown in the FHWA work breakdown structure. The CVISN Pilots are the responsibility of the CVISN Pilot States. The FHWA will provide overall planning and coordination to ensure the success of the CVISN Pilot States. The CVISN system engineering will facilitate adherence to the  CVISN architecture framework to ensure national interoperability of the CVISN Pilots.

## 3. FHWA Management ApproachOrganization

## 3. FHWA Management Approach CVISN Pilot Major Milestone Schedule

**1996**

**1997**

**1998**

**FHWA - State Kick-offs, Reviews and Conferences**
**	****- **Announcement Letter
- 	- State Kickoff Meetings
- 	- Monthly / Quarterly  Reviews
- 	- Regional Conference
**JHU/APL - Workshops and Reviews**
**	****- **Scope and Architecture Workshop
- 	- Project Plan and Eval Workshops
- 	- Individual State Planning Sessions
- 	- Design  Workshops
- 	- Tri-annual Plan Review & Update
**Pilot State Test Showcases **
**Pilot State Implementations**
**	**
**Pilot State Evaluations**

- 9/10

- 1/29 Plan  and Eval  I

- 1/15 - Plan  and Eval II

-           3/15
-    Design I

**A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O**** **

**Milestone**

**1999**

-         5/5
- Design II

-       7/2
- Design III

- 6/15

- 10/15

- 2/01

- 6/15

- 10/15

- 2/15

- 2/15
- Industry
- Day

- 6/20
- Test I

- 11/20
- Test II

- 5/20
- Test III

- 9/15
- Implement I

- 2/15
- Implement II

- 7/15
- Implement III

- 3/15
- Implement IV

- 10/15 -Interim
- Eval

- 9/15 -Interim
- Eval

- Final Eval
-           10/15

- 1/15 -Eval
- Objectives

- 2/22-3/1 State Planning Sessions

- 2/1-2/15 State Planning Sessions

- Denotes Quarterly Review

- Denotes Completed Milestone

## Major Milestone Schedule

- The last monthly progress review of each quarter will serve as a ***Quarterly Progress Review***.  Monthly and quarterly progress review material will be submitted to FHWA Division. The purpose of the monthly and quarterly progress reviews are to assess progress against plan, identify issues that are impeding progress and develop action plans to resolve the issues.  Appendix B contains suggested agendas for the monthly and quarterly progress reviews.
- The FHWA Division and Regional Offices will coordinate ***Regional Conferences***  as part of the FHWA mainstreaming program. The purpose of the regional conferences is to allow other states in the region and interested industry representatives an opportunity to see CVISN demonstrations and understand the benefits of CVISN.  The Pilot States will support the regional conference in their region.
**JHU/APL Workshops and Reviews.**  six to ten weeks after Pilot State Kick-offs a three day ***Scope Workshop*** is planned at JHU/APL in Laurel, Maryland. In the workshop each Pilot State will produce a draft of their State’s CVISN design and near term action plan. CVISN demonstrations and discussion of the Maryland and Virginia Prototype systems are also included.
- Four to six weeks after the scope workshop the first ***Project Planning and Evaluation Workshop*** is conducted at JHU/APL.  In the workshop each State will produce a draft project plan, draft evaluation objectives and a near term action plan.  A generic Pilot project plan will be provided to assist the states to prepare their draft project plans.

**Major Milestone Schedule**

- four to six weeks after the planning and evaluation workshop the Pilot State’s Consultants will conduct ***State*** ***Planning Sessions*** in each Pilot State to complete the draft work plan, identify near term actions, and resolve critical issues.  A detailed work plan plan for the first four months will be developed.
- Six to eight weeks after the state planning sessions, a series of ***Design Workshops*** are held at JHU/APL to define the design for specific CVISN capabilities such as acquiring credentials or screening for safety.  Each state will have an opportunity to tailor the generic CVISN design to their state environment.
- Four months after the State planning sessions the first ***Tri-annual Plan Review*** ***and Update*** session is conducted in each State.  The purpose of this is to assess progress, update the plan due to changes and develop a detailed milestone plan for the next 4 month period.
**Pilot State Test Showcases**.  The use of periodic CVISN showcases are used to incrementally build and test capabilities in an operational environment and to assess progress.  A generic CVISN Pilot Showcase plan is being developed for the states to use as guidance in preparing their draft work plans.
**Pilot State Implementations**.  The test showcase capabilities are incrementally implemented in the state by putting CVISN capabilities into limited operation. After a test showcase capability is deemed ready, it is put into limited operation. This may mean the capability is offered to a just few carriers, is available at just one location, or is available during limited hours. After the capability is in limited operation, it is extended incrementally until it is in full operation.
**Pilot State Evaluations**.  During the Project Planning and Evaluation Workshop a set of evaluation objectives will be drafted. After acceptance of these objectives and prior to project implementation, the FHWA independent contractor (working with the Pilot States) will develop an evaluation plan. Baseline (before) and after data will be collected by the Pilot States and transferred to the independent evaluator for analysis. The independent evaluator will provide interim and final reports on the costs and benefits associated with the CVISN Pilots.

## 3. FHWA Management ApproachProducts and Deliverables

- State Kick-off Meetings
- Monthly Reviews
- Regional Conference Support
- Pilot Lessons Learned
- Architecture Workshop
- Planning and Evaluation Workshop
- State Planning Sessions
- Design Workshops
- Tri-annual Progress Reviews
- Pilot State Evaluations

- As part of the FHWA CVISN Pilot State partnerships, FHWA will provide these services and products to the CVISN Pilot States. These services are provided to assist the Pilot States to successfully implement CVISN compatible systems.

## 3. FHWA Management ApproachProcess and Procedures

- Planning and Evaluation
- Project management and planning support
- Pilot state consultants (points of contact)
- Planning and evaluation workshops
- State work plan assistance
- Progress monitoring
- Project and work plan completion
- Monthly and quarterly reviews
- progress against plan monitoring
- Quarterly reports
- Tri-annual plan review /update
- CVISN pilot evaluation
- Evaluation objectives and measures of effectiveness
- Monthly and quarterly progress monitoring
- Yearly interim evaluation

- CVISN Development and Integration
- System engineering support
- Scope and architecture workshop
- Design workshops
- Core infrastructure consulting
- Education and training
- personnel training