# Presentation: 726287

## PERSONAL PROPERTY

- Status Meeting
- April 3, 2008

## AGENDA

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**AGENDA**

- Audit Calendar
- Unresolved Audit Issues
- Anticipated Projects by Line/Staff/Corporate Office

- Unreconciled Payments Report (UPR)
- FY 2008 Annual Physical Inventory
- Reports
- General Information

## AUDIT CALENDARhttp://www.pps.noaa.gov/audit_calendar.html

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**AUDIT CALENDAR**_**[http://www.pps.noaa.gov/audit_calendar.html](http://www.pps.noaa.gov/audit_calendar.html)**_

| Date | Task | Whom
Responsible | To 
Whom |
| --- | --- | --- | --- |
| April 1 | 2nd Quarter Heritage Asset Reports due  | Personal Property | Finance |
| April 7 | Documentation due to the Property Office for any adds, deletes or changes during the month  | Line/Staff Property Managers | Personal Property |
| April 14 | Run Depreciation and Financial reports | Personal Property | N/A |
| April 17 | Depreciation and Financial reports due | Personal Property | Finance |

## UNRESOLVEDAUDIT ISSUES Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UNRESOLVEDAUDIT ISSUES **Please verify the following projects’ projected date of acceptance (PDA)**

- NESDIS
- Goes N Series SSG Modifications for Operations – Ground Systems (N/O/P/Q)
-  Project Manager: Charlie Bryant
- PDA:  April 2008
- Est. Cost: $3.8 million
- Location/Region: Headquarters
-    Comments: Security Enhancements been completed. Waiting for OSO to make system available for software installation.

## UNRESOLVEDAUDIT ISSUES Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UNRESOLVEDAUDIT ISSUES **Please verify the following projects’ projected date of acceptance (PDA)**

- OMAO
- Henry Bigelow
- Has been Capitalized, accepted and in Sunflower as an ‘estimate’ until final 37-6 is provided
- Still need the final 37-6
- Invoices are still being received and could be another year before final 37- 6 is completed
- Post Shakedown Award – 7/08
- Location/Region: Norfolk

## UNRESOLVEDAUDIT ISSUES Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UNRESOLVEDAUDIT ISSUES **Please verify the following projects’ projected date of acceptance (PDA)**

- OMAO
- Purchases under Henry Bigelow
- 		(PDA July 16, 2007):
- Sonar ($850K)
- Waiting on OMAO CWIP Appendix - PDA Apr 08
- Multibeam Echo Sounder ($204K) - LOST
- NMFS (OMAO paid)
- Waiting for NMFS to locate 1 component to enter into Sunflower.
- Lost/Missing-Jeanette working on CD-52 for NOAA BOR. Should be completed by next BOR 4/16/2008
- Location/Region: Norfolk

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UNRESOLVEDAUDIT ISSUES (cont)**Please verify the following projects’ projected date of acceptance (PDA)**

- NWS
- NWRWAVES Software
- Project Manager: Rich Thomas
- PDA: FY 2007
- Est. Cost: Rough estimate $78K
- Location/Region: Headquarters
- Spare-time activity including a number of field forecasters over a 15 month period.
- No costs specifically tagged to this project
- Part of AWIPS baseline
- What is the barcode number
- Where is the CFO acceptance letter

**Notes:**
Email from Joel Nathan to Jan Evans on 9/6/07 - I believe the NWRWAVES software is listed in error.  Here is what I wrote you last week:I don't know why Property would even be tracking NWRWAVES.  I think there is some misunderstanding about the NWRWAVES software.  It is not an independent piece of application software.  It is a subsystem in the AWIPS baseline software, just like GHG, WarnGen, RiverPro, etc.  Do any of these AWIPS baseline subsystems get accounted for separately or is it just rolled up into AWIPS as a whole? Thanks, Joel 

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UNRESOLVEDAUDIT ISSUES (cont)**Please verify the following projects’ projected date of acceptance (PDA)**

- OAR
- Ejet
- Bobby Kelley has identified the applicable contract modifications.
- Ruth Wright needs to send additional supporting documentation for identified modifications.
- Property Custodian: Bobby Kelley
- Location/Region: Seattle/Boulder

**Notes:**
Email dated 1/26/07 from Bill Voitk to Brian requesting a meeting to determine what we need in supporting the values of the equipment. 
Email from Sheila Hensley dated 2/22/07 – has not received the contract yet.  She has contacted Bobby Kelley to see if has received it.
Spoke with Bill Voitk on 3/22/07 – Bill spent email to Sheila Hensley, Bobby Kelley, Lesilee Hart; they were going to research the modifications that are applicable Ejet components; once the modifications are identified, Bill Voitk was going to provide the modifications

This asset has been outstanding since September 2005.

## NESDIS PROJECTSPlease verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**NESDIS PROJECTS****Please verify the following projects’ projected date of acceptance (PDA)**

- Multi-Constellation User Terminal (MCUT)
- Project Manager: Angelo Wade
- PDA: April 2008
- Est. Cost: $1.4 million
- Location/Region: NSOF/Fairbanks,AK/Seattle
-    Comments: NESDIS requested the vendor to provide a DD250 for acceptance of equipment.

## NESDIS PROJECTSPlease verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**NESDIS PROJECTS****Please verify the following projects’ projected date of acceptance (PDA)**

- Replacement Intermediate Frequency Distribution System
- Project Manager: Gregory Johnson
- PDA: July 2008
- Est. Cost: $1.3 million
- Location/Region: Wallops/Norfolk
-    Comments: Date was changed from March due to Contractor delay.

## OMAO PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- OMAO PROJECTS **Please verify the following projects’ projected date of acceptance (PDA)**

- NOAA G-IV Instrument Upgrades
- Project Manager: Will O’Dell
- PDA: July 2008
- Est. Cost: $12.9 million
- Location/Region: Tampa/Norfolk
-      New PDA is Jul 2008-preliminary acceptance April14-aircraft will be delivered to AOC in flyable condition-final acceptance when new radar system is tested in the hurricane environment-Jun/Jul

## OMAO PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- OMAO PROJECTS **Please verify the following projects’ projected date of acceptance (PDA)**

- Hydro Launch Construction – FC84-CWIP
- Project Manager: Bob Wilmot
- PDA: April 2008
- Est. Cost: $2.326 million
- Location/Region: Seattle
- Launches are expected to be delivered this month. Mark Eckman to submit the NOAA 37-6 this month

## NOS PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- NOS PROJECTS **Please verify the following projects’ projected date of acceptance (PDA)**

- Autonomous Underwater Vehicle-AUV
- Project Manager: Rob Downs
- PDA: April 2008
- Est. Cost: $3 million
- Location/Region: Unknown /Norfolk

## NOS PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- NOS PROJECTS **Please verify the following projects’ projected date of acceptance (PDA)**

- Spectrometers (two) - (1) 700 MHz NMR and (1) 800MHz NMR (Nuclear Magnetic Resonance)
- Project Manager: Dr. Dan Bearden
- PDA: April 2008
- Est. Cost: $1.2 million each
- Location/Region: Hollings Marine Laboratory, NMR Facility,  Charleston, SC/Norfolk

## OAR PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- OAR PROJECTS **Please verify the following projects’ projected date of acceptance (PDA)**

- Raytheon Supercomputer
- Project Manager: Bobby Kelley
- PDA: **Unknown**
- Est. Cost: **Unknown**
- Location/Region: Seattle/Boulder
-     If Operational Lease, has the Lease Determination Worksheet been provided?

## UPR TRENDS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**UPR TRENDS**

|  | FY 2006 |  | FY 2007 |  | FY 2008 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  | Feb 29  | Mar 28 | Feb 29  | Mar 28 | Feb 29  | Mar 28 | Feb 29  | Mar 28 |
| TOTAL | 39.3 | 25.4 | 3,979.7 | 3,448.4 | 17,447.4 | 18,009.4 | 21,466.4 | 21,483.0 |
| AGO | 0 | 0 | 0 | 0 | .3 | 0 | .3 | 0 |
| CAO | 0 | 0 | 0.5 | 0 | 1,112.6 | 1,074.0 | 1,113.1 | 1,074.0 |
| CFO | 0 | 0 | 24.0 | 24.0 | -.8 | -.3 | 23.2 | 23.7 |
| CIO | 0 | 0 | 190.5 | 190.5 | 735.2 | 735.2 | 925.6 | 925.7 |
| GC | 0 | 0 | 5.1 | 4.0 | 4.7 | 23.6 | 9.7 | 27.6 |
| NESDIS | 0 | 0 | 0 | 0 | 447.0 | 450.2 | 447.0 |  450.2 |

- In thousands (000s)

## UPR TRENDS (cont.) 

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UPR TRENDS (cont.)

|  | FY 2006 |  | FY 2007 |  | FY 2008 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  | Feb 29 | Mar 28 | Feb 29 | Mar 28 | Feb 29 | Mar 28 | Feb 29 | Mar 28 |
| OMAO | 0 | 0 | 0 | 0 | 1,994.1 | 2,366.8 | 1,994.1 | 2,366.8 |
| NMFS | 5.1 | 0 | 549.5 | 404.7 | 1,985.6 | 1,417.1 | 2,540.2 | 1,821.8 |
| NOS | 16.7 | 14.9 | 1,431.6 | 1,373.0 | 6,557.6 | 7,098.7 | 8,005.9 | 8,486.7 |
| NWS | 10.4 | 10.1 | 1,494.0 | 1,317.4 | 4,081.5 | 4,056.6 | 5,585.8 | 5,384.0 |
| OAR | 7.1 | .4 | 243.2 | 93.4 | 390.6 | 648.5 | 641.0 | 742.2 |
| PPI/SP | 0 | 0 | 30.7 | 30.7 | 0 | 0 | 30.7 | 30.7 |
| USAO | 0 | 0 | 10.7 | 10.7 | 139.0 | 139.0 | 149.7 | 149.7 |
| WFM | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |

- In thousands (000s)

## AGED UPR (90 DAYS & OLDER)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**AGED UPR ****(90 DAYS & OLDER)**

|  | FY 2006 | FY 2007 | FY 2008 | Total 90 Days & Older UPR |
| --- | --- | --- | --- | --- |
| TOTAL | 25.4 | 3,448.4 | 9,569.5 | 13,043.2 |
| AGO | 0 | 0 | 0 | 0 |
| CAO | 0 | 0 | .5 | .5 |
| CFO | 0 | 24.0 | -.8 | 23.2 |
| CIO | 0 | 190.5 | 735.2 | 925.6 |
| GC | 0 | 4.0 | 2.7 | 6.7 |
| NESDIS | 0 | 0 | 0 | 0 |

- In thousands (000s)

- As of April 1, 2008

## AGED UPR (cont.)(90 DAYS & OLDER)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**AGED UPR (cont.)****(90 DAYS & OLDER)**

|  | FY 2006 | FY 2007 | FY 2008 | Total 90 Days & Older UPR |
| --- | --- | --- | --- | --- |
| OMAO | 0 | 0 | 528.6 | 528.6 |
| NMFS | 0 | 404.7 | 839.4 | 1,244.1 |
| NOS | 14.9 | 1,373.0 | 4,543.6 | 5,931.5 |
| NWS | 10.1 | 1,317.4 | 2,532.4 | 3,859.9 |
| OAR | .4 | 93.4 | 248.9 | 342.7 |
| PPI/SP | 0 | 30.7 | 0 | 30.7 |
| USAO | 0 | 10.7 | 139.0 | 149.7 |
| WFM | 0 | 0 | 0 | 0 |

- In thousands (000s)

- As of April 1, 2008

## FY 2008 ANNUAL PHYSICAL INVENTORY

| QTR | NORFOLK | BOULDER | SEATTLE | NCR |
| --- | --- | --- | --- | --- |
| First
(Oct – Dec) | WFMO
OCAO
OCIO
OCFO
NMFS | WFMO
OCAO
OCIO
OCFO
NMFS
AGO | WFMO
OCAO
OCIO
OCFO
NMFS
AGO
OAR | WFMO
OCAO
OCIO
OCFO
AGO
OAR |
| Second
(Jan – Mar) | NESDIS
NOS
OAR | NESDIS
NOS
OAR | NESDIS
NOS | NESDIS
NOS |
| Third
(Apr – Jun) | NWS
OMAO
OGC | NWS
OMAO
OGC | NWS
OMAO
OGC | NWS
OMAO
NMFS
OGC
USEC
PPI |
| Fourth
(Jul – Sep) |  |  |  |  |

- 04/03/2008

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

## REPORTS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**REPORTS**

- Sunflower is unavailable to process _capitalized_ property transactions for _**at most**_ five business days after the monthly cut-off so that PPMB can process the financial reports for Finance.
- 		 	April 11 - 17, 2008
- 			May 12 - 16, 2008

## GENERAL INFORMATION

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**GENERAL INFORMATION**

- The CAO has decided to eliminate Property Contacts. This will allow GS-9s and above to be Property Custodians without a waiver.
- Custodians  will need to be trained to Departmental standards, be appointed by a PAO, and have property as a critical element in their performance plan.
- The Property Managers must insure that their Property Custodians safeguard their assets in accordance with Sec.3.805 of the DOC Personal Property Management Manual, dated October 2007. This includes the use of NOAA Form 37-40 (Personal Property Record/Hand Receipt) when appropriate. This form is mandatory for all laptops, PDSs, and SmartPhones and when property is removed from an office setting.
- The Department has stated that a Property Custodian with an inventory certification suffices as a hand receipt in meeting the requirements of Sec 3.805.
- Use the OF-7 Form (Property Pass) for accountable property leaving Government premises.

## GENERAL INFORMATION(CONT)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**GENERAL INFORMATION****(CONT)**

- Link to the website to use for Catalog entries into Sunflower
- 	http://www.pps.noaa.gov/New_menu/forms.htm#catalog

## Do you have any questions or comments?

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

## What are your agenda items for our next meeting

Date, time and location for next meeting
May 1, 2008 @ 11:00 a.m.
	  SSMC4 – Room 8150

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- What are your agenda items for our next meeting
- Date, time and location for next meeting
- May 1, 2008 @ 11:00 a.m.
- 	  SSMC4 – Room 8150

## PROPERTY MANAGERS(cont)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**PROPERTY MANAGERS****(cont)**

- The following people have been identified:
- Bob Stockman, AGO
- Jim Carter, CAO
- Barbara Beasley, CFO
- Randy Hill, CIO
- Regina Jackson, GC
- Bernadette Foreman, NESDIS

- Jeanette McDonald, OMAO
- Carol Ciufolo, NMFS
- Sloane Strother, NOS
- Jan Evans, NWS
- Marie Covard, OAR
- Todd Stiles, USAO
- Linda Adkins, WFM

## PROPERTY MANAGERS (cont.)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- PROPERTY MANAGERS (cont.)

**ALTERNATES**
- Denise Tyler-Littleford, AGO
- Cynthia Burley, CAO
- Gail Perry, CFO
- Kathy Stowe, CIO
- Thornette Johnson, GC
- John Phillips, NESDIS

- John Fallin, OMAO
- Rhonda Perry, NMFS
- Georgeann Stansbury, NOS
- Yvette Garnett-Singleton, NWS
- Kristin Brandenberg, OAR
- Danyale Little, USAO
- Maria Buie, WFM

## HEADQUARTERS CONTACTS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**HEADQUARTERS ****CONTACTS**

- Property Management Officer
- Ezekiel ‘Zeke’ Dennison, Jr.
- Branch Chief
- Jon Pinner
- Audit Lead/Sunflower Prog. Acct
- Steve Creeger
- Assistant Audit Lead
- Tom Deckard
- Support
- Paul Myers
- Anne Marquez (Webmaster)
- Chief Cataloger
- DOC
- Collection-type Heritage Assets
- Lynette Joynes
- HQS Inventory Manager
- Larry Oates

- Eastern Hub
- Miguel Rodriquez - Team Lead
- Robin MacMillan
- Doreen Kaduri-Porter
- Kenneth Morrow
- Melissa Nelson
- Holly Turri
- Rocelyn Ancheta-Ocampo
- Western Hub
- Michelle Ross - Team Lead
- Sheila Hensley
- Carisa Moncrief
- Ryland Pine
- Sheena Walker
- Dominic Blakey**  **