# Presentation: 661190

## Certification of Obligations

- Finance Workshop
- April 29, 2008

## What is the Certification of Obligations? 

-     An annual review and certification that all outstanding obligated balances are:
- Valid
- Supported by documentation
- Correct
- Complete

- April 29, 2008

## Why Do We  Certify Obligations?

- Required by NAO 203-34
- Assures obligations reported on financial statements are accurate
- Provides an opportunity to clear obsolete obligations
- Congress expects agencies to recover money through deobligations

- April 29, 2008

**Notes:**
HUMAN CAPITAL CHALLENGES: 
By FY 2009, over 30% of NOAA employees will be retirement-eligible
 Our programs, business practices, and technologies are likely to continue to change, requiring different levels and different kinds of skills and knowledge
 A diverse workforce enhances organizational performance
 Provides data for agency, manager, employee use

REGARDING THE PMA (President’s Management Agenda):
 Assessment reflected by light color: red, yellow, or green
 Green light requires “No skill gaps/deficiencies exist in mission-critical occupations”
 NOAA is currently “Yellow”
 Strategic human capital management will continue to be scrutinized by external stakeholders (GAO, OMB, Congress, OPM, DOC)

## What is the process?

- Finance Office sends the request to Line Office CFOs mid-July to review obligations as of June 30
- LO CFOs send requests to FMCs
- FMCs review obligations; certify to LO CFOs
- LO CFOs send certifications to FO by
- 	September 1

- April 29, 2008

## How to Review Obligations

**Use Data Warehouse/Discoverer Workbook CAMSADM.Certification-of-Obligations**
**To Review:**
- POs, Contracts & Grants use “High Level - PO” Worksheet (tab)
- Other Obligations use “High Level - Non-PO” Worksheet
- Deob Candidates Worksheet
**For More Details:**
- Transaction Detail - Reference No. Worksheet
- Transaction Detail - Doc Group & No. Worksheet

- April 29, 2008

## DW/Discoverer Open Workbook Screen

- April 29, 2008

## High Level PO, Non-PO & Deob Candidates Worksheets Parameter Screen

- April 29, 2008

## High Level - PO Worksheet Query Results (1)

- April 29, 2008

## High Level - PO Worksheet Query Results (2)

- April 29, 2008

## High Level - PO WorksheetData Items

**Page Items**
**Bureau Code**
**Affected Doc Group**
**Column Headings**
**Affected Document No**
**Vendor Report Name**
**Affected Item type**
**Fund Code Fiscal Year**
**Fund Code**
**Program 1 - 4 Code**
**Org 1 - 7 Code**

**Project Code**
**Object 1 - 2 Code**
**UDO + UDO DWADJ**
**UEXP + UEXP DWADJ**
**PEXP + PEXP DWADJ**
**Total Obligs (with DWADJ)**
**Max Trans Date**

- April 29, 2008

## High Level - Non-PO Worksheet Query Results

- April 29, 2008

## Deob Candidates Worksheet Query Results

- April 29, 2008

## Transaction Detail - Doc Group & No. Worksheet Parameter Screen

- April 29, 2008

## Transaction Detail – Doc Group & No. Worksheet Query Results

- April 29, 2008

## Transaction Detail – Doc Group & No. Worksheet Query Data Items

**Page Items**
**Bureau Code**
**Affected Doc Group**
**Project Code**
**Column Headings**
**Affected Document Number**
**Affected Document Type**
**Affected Item Type**
**Affected Reference No**
**PO Feeder Sys No**
**Fiscal Year**
**Fund Code Fiscal Year**
**Org1 Code**
**Org2 Code**
**Org3 Code**

**Fund Code **
**Task Code**
**Object 1 - 2 Code**
**Trans Date**
**Prior Year Record Flag**
**UDO**
**UEXP**
**PEXP**
**Subsystem Code**
**Trans Source**
**UDO DWADJ**
**UEXP DWADJ**
**PEXP DWADJ**
**Org 1 - 7 Code**

- April 29, 2008

## Transaction Detail - Reference No. Worksheet Parameter Screen

- April 29, 2008

## Transaction Detail - Reference No. Worksheet Query Results

- April 29, 2008

## Transaction Detail - Reference No. Worksheet Query Data Items

**Page Item**
**Bureau Code**
**Column Headings**
**Affected Doc Group**
**Affected Document No**
**Affected Document Type**
**Affected Item Type**
**Affected reference No**
**PO Feeder Sys No**
**Fiscal year**
**Fund Code Fiscal Year**
**Org1 Code**
**Org2 Code **
**Org3 Code**

**Fund Code **
**Project Code**
**Task Code Object 1 - 2 Code**
**Trans Date**
**PY Record Flag**
**UDO**
**UEXP**
**PEXP**
**Subsystem Code**
**Trans Source**
**UDO DWADJ**
**UEXP DWADJ**
**PEXP DWADJ**

- April 29, 2008

## Deobligation Requests and Corrections 

**Send deobligation requests and corrections to AOD/FFB for documents other than contracts and grants**
**	****Identify CBS obligation #, reference #, document **
**	****type, FCFY, ACCS, amount**
**Send deobligation requests to AGO for contracts and grants**

- April 29, 2008