# Presentation: 529548

## Module Table of Contents

Verify Outreach Activities 	
Distribute Preliminary Map Products	
Setup Post Preliminary Processing 	
Self Quiz			

- This module guides you through the process of verifying outreach activities, distributing preliminary map products, and setting up post preliminary processing for study projects.
- Only authenticated users with a **Preliminary Map Products Task Lead** and **Study Project Administrator** role can manage these tasks.
- Training manual users will find workflow and role diagrams throughout the modules. Web-based users, may click on the “View Workflow” and “View Role” buttons to see where you are in the workflow and role descriptions with associated organization types.

- Module Table of Contents
- _[Verify Outreach Activities ](417,3,Slide 2)__	_
- _[Distribute Preliminary Map Products](427,6,Slide 5)__	_
- _[Setup Post Preliminary Processing ](416,9,Slide 8)__	_
- _[Self Quiz](423,12,Slide 11)__	__	__	_

- _[Where are you in the Workflow?](431,2,Slide 1)_

- MANAGE FLOOD MAPPING –DISTRIBUTING PRELIMINARY MAP PRODUCTS

## Verify Outreach Activities

- _Reminder_:** Online Help** content provides assistance to users and is available throughout the MIP.
- Throughout this module the role performing the activity and a numerical or descriptive identifier for the screen are displayed in bold on the bottom left and right hand corners of the screen shot to the right.

- MANAGE FLOOD MAPPING

_**Manage Flood Mapping**_
**ROLE: Preliminary Map Products Task Lead**
_**Description of Role**_:  Responsible for producing the preliminary map products and outreach.
_**Organization Type**_:  Assigned Prelim Org.  Any org type could register to do this task.
**SI00**  **Verify Outreach Activities** (coordinate with MOD-HQ and FEMA)

** ****Preliminary Map Products Task Lead**

**SI00**

- _[Where are you in the Workflow?](432,4,Slide 3)_

## Verify Outreach Activities

- (Continue)
- Use the drop-down lists to indicate which method of communication was used to alert each group to the issuance of the preliminary maps.
- Note: Clicking the **Save Work** button will save the data a user has entered; however, a user can not save a screen that is only partially completed.
- For all study workflow tasks, there will be a **Review** screen (where all task information entered can be reviewed) and a **Complete Task** screen.

- MANAGE FLOOD MAPPING

**SI00**

** ****Preliminary Map Products Task Lead**

## Distribute Preliminary Map Products

- For each community, indicate if the new preliminary maps have any BFE changes, whether advanced copies were sent prior to the preliminary date, and to whom the copies were sent.  Make a list of the recipients of advanced copies.  Click “**Add Community**” and repeat for each community.

- MANAGE FLOOD MAPPING

** ****Preliminary Map Products Task Lead**

**SI01**

_**Manage Flood Mapping**_
**ROLE: Preliminary Map Products Task Lead**
_**Description of Role**_:  Responsible for producing the preliminary map products and outreach.
_**Organization Type**_:  Assigned Prelim Org.  Any org type could register to do this task.
**SI01****  Distribute Preliminary Map Products **(and preliminary SOMA).

- _[Where are you in the Workflow?](433,7,Slide 6)_

## Distribute Preliminary Map Products

- For each community, indicate if the new preliminary maps have any BFE changes, whether advanced copies were sent prior to the preliminary date, and to whom the advanced copies were sent.  Also, enter to whom the preliminary maps were distributed (this field is required but does not have to be the same person/location you provided for the advanced copies).  This data will be saved to the MIP and allows you to keep a list of the recipients of the preliminary maps.  Click “**Add Community**” and repeat for each community.

- MANAGE FLOOD MAPPING

## Setup Post Preliminary Processing

- Select the type of organization (e.g. CTP) and the organization responsible for post preliminary processing of the selected study project area (usually performed by MOD HQ).  Correct selection of “**Organization Type**” and “**Organization Name**” ensures the post preliminary processing tasks will be routed to the Work Item List of the appropriate post preliminary task lead(s) of that organization.  Enter the baseline “**Start Date**” and “**End Date**,” and “**Cost**” information, for the post preliminary processing tasks.  Click “**Add Cost**” and repeat for each negotiated cost.

- MANAGE FLOOD MAPPING

_**Manage Flood Mapping**_
**ROLE: Study Project Administrator**
_**Description of Role**_**:  **Responsible for initiating new projects (i.e., entering all required information about project geography, responsible organization, cost, and schedule) and updating the cost and schedule information throughout the project.
_**Organization Type**_**:  **Same org that completed SM01.  ModRMC, ModHQ, FEMARegion, or FEMA HQ could register to do this task.
**SP01**  **Set up post preliminary processing** (if post prelim was not funded)

** ****Study Project Administrator**

**SP01**

- _[Where are you in the Workflow?](434,10,Slide 9)_

## Setup Post Preliminary Processing

- Important Note: The “**End Date**” for post preliminary processing should be the **projected effective date**.
- Note: Independent QA for the final map product is always performed by the NSP, therefore no QA contract information needs to be entered.
- After the post preliminary processing task has been set up, the “Determine Community Meeting Schedule” task will appear on the **Pre-Appeal Study Task Lead(s)** Work Item List of that selected organization.
- Take the time to complete the short Self Quiz on the following page before proceeding to the next training module.

- MANAGE FLOOD MAPPING

## Self Quiz

- 2.  There is a 60-day comment period which begins on the date the preliminary maps are mailed.  True or False
- This concludes the **Manage Flood Mapping – Distributing Preliminary Map Products** module of the “_[MIP Release 3 Study Workflow Training](https://learning.hazards.fema.gov/elms/learner/catalog/performCatalogAction.do)__” course.  Please proceed to the next module in the course, _**Manage Post Preliminary Processing – Community Meeting and Appeal Determination**.

- MANAGE FLOOD MAPPING

**Answers: 1. True, 2. False**