# Presentation: 304127

## PARIS ABC’s

- 2007 PARIS
- Conference

**Notes:**
WHEN MARK GRAYBOYES HANDLES THE INTRODUCTIONS TO OUR PRESENTATIONS, HE DOES IT IN FRENCH.  I DON’T.

HI:  I’M ELLIOT MARKOVITZ AND THIS IS PARIS 101.  I’M THE PARIS COORDINATOR FOR PENNSYLVANIA AND THE CHAIR OF THE PARIS BOARD OF DIRECTORS.  

WHAT I’LL BE COVERING:
EXPLANATION OF WHAT PARIS IS AND HOW IT WORKS
A BRIEF HISTORICAL CHRONOLOGY
DISCUSS ISSUES THAT HAVE BEEN IDENTIFIED OVER THE YEARS AND HOW SOME STATES ADDRESS THEM
A PRESENTATION OF ONE STATE’S PARIS SUCCESS STORY...MINE

QUICK QUIZ.  THE PARIS BOARD CAME TO MONTEREY TO:
MEET WITH OUR COLLEAGUES FROM DMDC AND THE STATE OF CALIFORNIA
EXPERIENCE WHAT MAY BE THE PERFECT CLIMATE (FOG NOT WITHSTANDING) IN THE US
BUMP INTO CLINT EASTWOOD BECAUSE THE CHAIR OF THE PARIS BOARD IS A DIRTY HARRY FREAK
ALL OF THE ABOVE 

## Public Assistance Reporting Information System

- WHAT IS PARIS?
-    PARIS is a computer matching process by which the Social Security Numbers of public assistance recipients  are matched against various Federal databases and participating States.
- 	PARIS is operated under the auspices of the Administration for Children and Families, U.S. Department of Health and Human Services

**Notes:**
THE FOUNDATION OF PARIS IS FAIRLY STRAIGHTFORWARD

## Public Assistance Reporting Information System

- The PARIS History
- 1993-1997
- Testing begins
- Pilot matches run
- 1999
- First formal PARIS Match
- 2002-2004
- Counties allowed to participate
- Federal Match added to PARIS
- 2005 and 2006
- Congress provides funding for the PARIS
- Partnership Grants awarded
-  PARIS Evaluation Contract awarded
- First conference in several years held in Washington DC

**Notes:**
PARIS BEGAN AS AN OUTGROWTH OF A MATCH PROJECT BETWEEN NEW YORK, NEW JERSEY, AND PENNSYLVANIA

TELL THE STORY

NEXT CONFERENCE WILL BE IN WASHINGTON DC IN MARCH

## The PARIS Basics
PARIS provides 3 matches in one...Federal, Veterans Affairs (VA) and Interstate focusing on 3 Programs:  TANF, Medicaid, Food Stamps. GA and SSI (MA) cases also included.
Matches offered quarterly  - (Feb, May,  August and November) 
Match by SSN.
Aid program integrity.
Raises a “red flag.”

- PARIS provides 3 matches in one...Federal, Veterans Affairs (VA) and Interstate focusing on 3 Programs:  TANF, Medicaid, Food Stamps. GA and SSI (MA) cases also included.
- Matches offered quarterly  - (Feb, May,  August and November)
- Match by SSN.
- Aid program integrity.
- Raises a “red flag.”

**Notes:**
WHAT DOES THE PARIS MATCH OFFER?

“RED FLAG” REFERS TO PARIS HITS BEING CONSIDERED A LEAD RATHER THAN VERIFICATION.

DISCUSS 

## Public Assistance Reporting Information System

- The Federal Role (ACF)
- ACF Central point of contact
- PARIS State Board of Directors work in a true Federal/State Partnership  (CT, DE, NY, OK, PA, UT, WA)
- Manage website
- Promote usage/Encourage State enrollment

**Notes:**
WHAT THE FEDS DO

## Public Assistance Reporting Information System

- The Legal Stuff
- ACF obtains Computer Matching Act clearance every 30 months.
- Memorandum of Agreement legalizes State participation  in PARIS (Model Agreement).
- States decide on PARIS participation based on voluntary involvement (No unfunded mandates).

**Notes:**
PERIODICALLY STATES RENEW THE AGREEMENTS WITH ACF AND THE VA TO CONTINUE THE MATCH PROCESS

IF PARIS WAS JUST ANOTHER UNFUNDED MANDATE, CALIFORNIA WOULD BE A PARIS STATE AND WE PROBABLY COULDN’T JUSTIFY BEING HERE IN MONTEREY.  THANK YOU FOR NOT SIGNING ON YET. 

## Public Assistance Reporting Information System

- Defense Manpower Data Center (DMDC)
- Receives encrypted data  electronically via Connect:Direct.
- Requires only one State data file to match against VA, Interstate, and Federal matches.
- Not a national welfare database.

**Notes:**
PRESCRIBED DATA FORMAT IS ON PARIS WEBSITE.  SAME FORMAT IS USED FOR FEDERAL (DOD, OPM), VA AND INTERSTATE MATCHES.

'CONNECT:DIRECT' IS SYSTEM ALL STATES USE TO SUBMIT EARNINGS DATA TO SSA (IN COLUMBUS OH).  STATE FILES IDENTIFIED AS PARIS ARE FORWARDED BY SSA TO THE DMDC.  ALL STATES USE CONNECT:DIRECT TO SEND FILES TO PARIS

## Public Assistance Reporting Information System

-  What’s the Cost?
- Data transmission and matching reports are provided at no cost to participating jurisdictions.
- DMDC assumes all computer facility costs.
- State programming, data preparation, and resulting match analysis costs are the only costs that are assumed by each State.

**Notes:**
HERE’S WHAT STATES DO NOT HAVE TO PAY FOR.

THE COSTS TO STATES ARE:
THE SYSTEMS WORK NEEDED TO PRODUCE THE PARIS SUBMISSION FILE
COSTS ASSOCIATED WITH WORKING THE PARIS HITS.

## Public Assistance Reporting Information System

- The Increased Workload
- Matched cases need review by State staff
- Added time investment 0.5 to 2.5 hours/case
- Contact client for confirmation/verification
- Overpayment/sanction processing
- Correction or collection process

**Notes:**
LIKE ANY PROJECT, THERE ARE WORKLOAD CONSIDERATIONS.

YOU WILL NEED TO DECIDE WHO WILL WORK THE HITS

WHAT PROCESS YOU WILL HAVE IN PLACE FOR STATES TO CONTACT CALIFORNIA

CONTACT CLIENT - COMPUTER MATCHING ACT REQUIRES STATE TO GIVE CLIENT NOTICE AND APPEAL RIGHTS BEFORE TERMINATING HIM/HER BASED ON A COMPUTER FILE MATCH.  [E.G., DC SENDS A CERTIFIED LETTER, RETURN RECEIPT REQUESTED, SAYING QUESTION ABOUT CLIENT'S ELIGIBILITY HAS ARISEN AND CLIENT SHOULD COME IN WITHIN 'X' DAYS.  IF CLIENT DOESN'T RESPOND, WHICH IS COMMON, DC CAN LEGITIMATELY CLOSE HIS/HER CASE.]

## Public Assistance Reporting Information System

- Each State Determines Appropriate Filters
- To decrease match analysis:
- Demographics (date of birth, sex)
- Sixty day overlap
- Establishes minimum threshold (ex. $50)
- Skip previous matches

**Notes:**
WE LEARNED VERY QUICKLY THAT YOU NEED TO FILTER YOUR HITS BEFORE SENDING THEM TO STAFF FOR CLEARANCE.

OUR FIRST VA MATCH – PART OF THE TESTING- WAS ON PAPER.  WE DEVELOPED A WORKSHEET FOR EACH HIT.  WE ALSO DEVELOPED PAPER REPORTS OF THE HITS TO TRACK PROGRESS.  OUR PLAN WAS TO SORT THE WORKSHEETS BY LOCAL COUNTY OFFICE, PUT THEM IN ENVELOPES AND MAIL THEM OUT.  THE FIRST MATCH WAS DELIVERED TO US ON A PALLET.  WE HAD OVER 30,000 HITS = 60,000 SHEETS OF PAPER BECAUSE WE’RE GOVERNMENT AND NEEDED TO TWO SETS.

THE NEXT TIME WE RAN THE VA MATCH WE COMPARED IT TO OUR CLIENT DATABASE AND FILTERED OUT HITS WERE THE VA INCOME WAS KNOWN TO US AND $5.00 OR MORE THAN WHAT WAS BEING COUNTED.

PENNSYLVANIA AND OTHER STATES DEVELOPED FILTERS BASED ON THEIR INDIVIDUAL GOALS AND PRIORITIES

## Slide 11

**Notes:**
SO WHY DO WE LIKE PARIS?

## The Pennsylvania Story

- With PARIS since the beginning
- Through December 2005, have completed:
-  25 Interstate Matches
-     7 VA Matches
- Annualized Savings:
- Interstate:	  $ **39. 9 million**
- VA:		  $_** 21. 7 million**_
**	****	****       ****Total: $ 61. 6 million****	**

**Notes:**
IN 2001 THE GENERAL ACCOUNTABILITY OFFICE CONDUCTED AN EVALUATION OF THE PARIS PROJECT.

I WAS APPROACHED AND ASKED FOR DATA AS WELL AS OUR COST-BENEFIT ANALYSIS.  NOT HAVING DONE A COST-BENEFIT ANALYSIS, I PROCEEDED TO DEVELOP ONE.  THE RESULTS WERE EYE-OPENING.  

## Cost/Benefit of PARIS

- 2005 Pennsylvania PARIS Results
- 4 Interstate Matches
- 1 VA Match
- 13,172 matches “worked”
- 2,218 cases closed or grants reduced
- 17 % Case closure rate
- $13.6 million annualized savings
- 88% ($12.0 million) Medicaid savings

-   The Pennsylvania Story

## Cost/Benefit of PARIS

- Costs
- Headquarters Staff costs		$   33,879
- Local Office Staff		           345,765
- IT-Report generation	            	        1,500
- Employee benefits (40% of salaries)	       151,858
- Miscellaneous ($1.00/match)		   _   13,172_
- TOTAL ESTIMATED COSTS   $  546,174

-  The Pennsylvania Story

## Cost/Benefit of PARIS

- Analysis
- Benefit
- $13,667,366 Savings/13,172 Matches	   	$1037.61
- Cost
- $546,174 Costs/13,172 Matches			$    41.46
**Net Savings Per Match Worked= $996.15/Match**
**Net Savings for 2005                           $13,121,192**

-  The Pennsylvania Story

**	****  **
**	**** **New York  - 	             $146.0 Million
-   **  **Pennsylvania  - **  ****	****     **     61.6 Million
-     District of Columbia -      4.7 Million
-     Washington -      	           4.2 Million
- Tennessee -                   2.0 Million
- Rhode Island - 		      661,353
- North Carolina - 		      246,699

- STATE SELF - REPORTED PARIS SAVINGS
- AS REPORTED ON WEBSITE

**Notes:**
SINCE PARIS IS A VOLUNTARY ENTERPRISE, THERE ARE NO FEDERAL MANDATES...YET.  WE HAVE LONG KNOWN THAT WE WILL NEED A STANDARDIZED PROCESS FOR TRACKING SAVINGS.  THE CURRENT PARIS EVALUATION THAT YOUM WILL HERE ABOUT WILL INCLUDE A RECOMMENDED REPORTING MECHANISM

## Who Uses PARIS? 43 Jurisdictions have joined PARIS

| Alaska
Arizona
Arkansas
Colorado
Connecticut
Delaware
Florida
Georgia
Idaho
Illinois
Indiana
Kansas
Kentucky
Louisiana 
 | Maine 
Maryland Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Nevada
New Jersey
New Mexico 
New York
North Carolina
 | Oklahoma
Oregon
Pennsylvania
Puerto Rico
Rhode Island 
South Carolina 
South Dakota
Tennessee
Utah
Virginia
Washington
Washington, DC
West Virginia Wisconsin
Wyoming

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**Notes:**
PLEASE TAKE NOTE OF WHO’S MISSING BETWEEN ARKANSAS AND COLORADO

## Public Assistance Reporting Information System

- Why Should You Use PARIS?
- One match does it all (one-stop shopping)
- Incorporates 3 matches for 1 submission.
- Utilizes same labor for numerous matches.
- Establishes contact/communication with other participating States.
- Includes States you would normally not “match” with.
-  Provides flexibility in implementation

**Notes:**
OTHER ACHIEVING MILLIONS OF DOLLARS IN SAVINGS, WHY SHOULD CALIFORNIA PARTICIPATE IN PARIS?

## New Initiatives

- New IT format approved by the board to allow for PARIS expansion starting in August 2007.
- Workmen’s Compensation data will be included in the August 2007 match for the first time.

## Public Assistance Reporting Information System

- Official PARIS Website
- http://www.acf.hhs.gov/paris

- Who to Contact: 	- Mark Graboyes,  HHS/ACF , PARIS Project Manager		202 - 401 - 7237  or  _[mgraboyes@acf.hhs.gov](mailto:mgraboyes@acf.hhs.gov)_