# Presentation: 122161

## COLOMBO WORKSHOP2006

## ADAPTATION & INTEGRATION OF ICS

**INTO DISASTER MANAGEMENT  SYSTEM: AN **INDIAN EXPERIENCE** **

**Rajiv Ranjan Mishra, IAS****Deputy Director (Sr.)****& Coordinator, Centre for Disaster Management, LBS National Academy of Administration**
**Mussoorie, Govt. of India**

## STRENGTH
Well defined/clearly designated Authorities at all levels.
In-built Command Structure (even during normal time Area administrators exist)
Voluntary Assistance (Community, NGOs etc.)

- Well defined/clearly designated Authorities at all levels.
- In-built Command Structure (even during normal time Area administrators exist)
- Voluntary Assistance (Community, NGOs etc.)

_**WEAKNESS**_
- Designated Authorities not backed by professional teams.
- Chances of Chief Coordinating Officer getting overwhelmed.
- Deployment of men/material may not be optimal.
- Lack of professional Supply Management.
- Inadequate Resource Inventory, Digitized maps etc.
- Documentation & Costing

- INDIAN DISASTER RESPONSE SYSTEM

## ROLES	

_**STATE GOVTS.**_
- Primary Responsibility for Rescue, Relief, Rehabilitation.
- Preparation of DM plans
- Capacity Building of Community
- Dissemination of warning
- Implementation of Reconstruction programme.
- Coordination (other Govt. Depts. NGO, Media etc.)

_**CENTRAL (GOI)**_
- Supportive in terms of Financial & Physical Resources.
- Early warning system
- Transport
- Coordination (National & International Agencies, NGOs etc.)

## DISASTER MANAGEMENT -  STATE LEVEL

- CHIEF MINISTER
- STATE DISASTER MANAGEMENT AUTHORITIES

- CHIEF SECRETARY

- SCMG

- SECY, DM/RELIEF COMMISSIONER

- DISTRICT COLLECTOR

- DISTRICT
- LEVEL

- ZILLA
- PARISHAD

- DM
- COMMITTEE

## Response System

_**Recent Initiatives**_
- Training and equipping of specialist response teams (SAR, Hazmat etc.)
- Basic training in search and rescue made an integral part of the training of all Central Paramilitary Forces (CPMFs).
- Regional Resource Centers & Trained Response Teams being set up.

## Response System: Recent Initiatives (Contd.)

India Disaster Resource Network (quick access to resources)
Communication network, EOC, Mobile Hospitals etc.
National Disaster Risk Management (NDRM) Program for better community preparedness

- India Disaster Resource Network (quick access to resources)
- Communication network, EOC, Mobile Hospitals etc.
- National Disaster Risk Management (NDRM) Program for better community preparedness

## Incident Command System

- In order to professionalize the management of response, the Incident Command System (ICS) was introduced in India.
-  The Centre for Disaster Management at the LBS National Academy of Administration, Mussoorie has been identified as nodal Institution.
- Component of GOI–USAID Disaster Management Support Programme (Capacity building, Modernisation/Upgradation of EWS, Disaster Mitigation Initiatives) - LBSNAA member of Project Advisory and Steering Committee at National Level.

## INCIDENT COMMAND SYSTEM

**INCIDENT**
**RESPONSE**

**SYSTEM**
**INSTITUTIONALISATION**

**COORDINATION**

**INCIDENT**
**COMMAND**
**TEAMS**

**SPECIALISED**
**TACTICAL**
**RESOURCES**

**TRAINING**

**CERTIFICATION**
**&**
**QUALIFICATIONS**

**PUBLICATIONS**

## IDENTIFICATION OF CORE POSITIONS IN THE IMT

- INCIDENT COMMANDER
- SAFETY OFFICER
- LIAISON OFFICER
- INFORMATION OFFICER
- 2.	OPERATIONS SECTION CHIEF
- 3.	PLANNING SECTION CHIEF
- 4.	LOGISTICS SECTION CHIEF
- 5.	FINANCE/ADMINISTRATION SECTION CHIEF

## DISTRICT LEVEL INCIDENT RESPONSE

- DISTRICT HQ. TEAM

- District level Incident Command Teams (DICTs)

- General Coordination

- Distribution of Relief Material

- Media Management

- VVIP Visits

- Overall Logistics

- Deployed on site of a complex emergency/disaster.

- Focus on operational aspects of Response.

- Carefully selected from district including Reserve.

- Time-bound mobilization.

- Can be deployed to other districts by state govt.

## Sample of Expanded District Headquarters Team

## Incident Management Team

## STATE LEVEL RESPONSE

- STATE HQ TEAM

- ON- SCENE
- STATE LEVEL INCIDENT
- MANAGEMENT TEAMS
- (SIMTs)

- To support Secretary, Disaster Management

- Planning

- Overall Logistics & Coordination

- Mobilization

- Air Operations

- Fin/Admn.

- Highly Trained & Specialized

- Headed by an officer of the rank of District Collector and above.

- Ready to move on 2 hours notice

- Decision to deploy by State Chief Secretary

## Sample of Expanded State 

- Sample of Expanded State
- Headquarters Team

## Sample of Expanded State Incident Management Team

**State Incident**
**Commander***

**Deputy Incident**
**Commander**

**Information Officer***

**Safety Officer***

**Operations***

**Planning***

**Situation Unit**

**Resource Unit**

**Documentation**
**Unit**

**Demobilization**
**Unit**

**Supply Unit**

**Communications**
**Unit**

**Food**
**Unit**

**Medical**
**Unit**

**Facilities**
**Unit**

**Ground Support**
**Unit**

**Functional/Geog.**
**Branch Director**

**Water/ **
**Sanitation Group**

**Air Operations**
**Group**

**Corpse Disposal**
**Group**

**Shelter**
**Group**

**Health**
**Group**

**Evacuation**
**Group**

**Other Specialized**
**Operations Group**

**Functional/Geog.**
**Divisions/Groups**

## HQ TEAM to support Central Relief Commissioner

- Objectives/Strategies, mobilization, privatization
- Coordinate International Assistance, Inter-state issues.

## Sample of Expanded National 

- Headquarters Team

## ICS INSTITUTIONALIZATION

- A Dedicated Centre for Disaster Management set up at the Academy in Mussoorie as National-level Nodal Centre
- 6 Regional Training Centers (RTC) -(Hyderabad, Pune, Jaipur,            Bhopal,Ranchi,Guwahati)
- National Core Group of Trainers

## Training Strategy

- Training Audience: a)Those holding Administrative Position important from the Point of View of Disaster Management & b) Those who can be Master Trainer/part of ICT Teams
- Training Methodology: Participative, Scenario Development, Group Exercises, Role Play,Mock Drill etc.
- Certification: Basic & Intermediate ICS Course made mandatory for Higher Positional Courses

## ICS TRAINING FOR CIVIL SERVANTS

- On recruitment (Phase I & -II)
- On Induction into IAS
- In-service Programme
- Similar Programmes for Indian Police Service (IPS), Indian Forest Service (IFS), 	Selected Central Services & State Civil Services.

## CERTIFICATION/QUALIFICATIONS

- Rank requirement (has been worked out for each ICS positions).
- Successful completion of required training courses.
- Actual working in a disaster situation or participation in at least one disaster simulation exercise.
- Annual issue/review of Certification.
- Ensure adequate offering of ICS training & simulation exercise.
- Comprehensive National Database at MHA, GOI level and also at State Hq.

## DELEGATION

- HQ Coordination (National/State/District) will have delegation of authority (Fin/Admn. /Legal) by G.O.
- HQ Coordinator will issue further delegation of power to the IC entrusted with the task of Incident Management.

## ICS Training At a Glance 

- Basic & Intermediate:  240
- Incident Commander:    20
- Planning Section Chief:  29
- Operation Section Chief:23
- Logistics Section Chief:  70
- Finance/Admin Section Chief: 67

## PUBLICATIONS

- Ministry of Home Affairs Publications
- Documentation of major disaster and analysis with a focus on ICS application/Compilation of Case studies
- Publication of Book “Introduction to ICS”
- Publication of Training Course Module
- ICS literature in Hindi

## ICS Application 

- ICS in Vadodara (Gujarat) Flood, 2005
- Tsunami Response, Nagapattinam, Tamilnadu
- ICS in Mock Drill, Delhi for Earthquake and Chemical Disaster
- Application in Event Management, Dakor Mela 2005, Kheda, Gujarat

## Tsunami Response In Nagapattinam, Tamilnadu, INDIA

## Initial Response on 26 & 27th Dec. 2004

- Local district administration first responders, Some revenue, police and fire service and medical staff & ambulances rushed  from neighboring districts
- Relief Centres opened
- Cooking centres opened in rural areas, Food Packets airdropped in Akkarapettai
- Helicopter reconnaissance done to identify places where death and destruction has occurred in the 187Km coast line
- Round the clock disposal of bodies organised
- Army called in.

## Initial Response on 26th & 27 Dec. 2004

- Bodies strewn around the roads brought back to common places in Velankanni and other places
- Hon’ble CM , Central and State Ministers visit and oversee r
- Road to fishing harbor cleared up to the bridge.
- Despite best intentions and efforts – public out cry reported in several unreached areas.
- Press portrays initial chaos.
- Realization that management structure need to be improved

##    Response on Day 3 +  

- Full scale of Disaster visualized.
- Prl. Secretary Rural Development appointed as officer in overall charge     **(Incident Commander).**
- The IC also acted as the Operation Section Chief.
**Incident command post** set up at collector’s office.
- The already available Zonal Secretary ( Information Technology secretary) continues to assist- **Dy. Incident Commander.**

## Response on Day 3 + (Contd.)

- 73 affected habitations divided into **7 contiguous habitations** each- **ICS DIVISIONS**
- A Minister / Board Chairman made in-charge of each. Eleven I.A.S. Officers are made team leaders of the self contained relief teams supervised by Ministers .
**Daily operational briefings started**.
- Financial flexibility given.

## Area Teams

- Overall supervision – Honorable Minister / Board Chairman
- Team Leader : I.A.S Officer
-       	Members :
**Project Officer District Rural Development Agency**
**Deputy Collector**
**Electricity Board Officials**
**Water and Drainage Board Officials**
**Public Work Department water resources official**
**Block Development Officer**
**Municipal Commissioner**
**Highways Officials**
**Doctor from Public Health department**
**Fisheries Inspector**
**Deputy Superintendent of Police and Fire and rescue official.**
- Teams Provided with Rs. 5 Lakhs each to take spot  decision
- Tsunami complaint on missing person cell started at   Collectorate
- Each team leader and member brought in his capacity and experience coupled with manpower and machines under his control

## TEAM PRIORITIES

- Removal and safe disposal of dead bodies
- Restoration of water, electricity,roads, communications and transport
- Distribution of relief materials – Government + NGO
- Reduce panic & build public confidence
- Build temporary shelters and get people back
- Restore other important services like schools, child welfare centers, health posts etc.,
- Supervise and start / close relief camps

## Team Functioning

- Supervision by a Minister and Team headed by an I.A.S officers
- Assisted by a district project officers ( Rural Development )
- One deputy collector : Logistics function
- Operation functions:
- 	Dead body disposal and sanitation	- Municipal Commissioner
- 	Medical Task Force			- Medical Officer
- 	Electrical Special Tasks		- AE TNEB
- 	Water Task Force			- AEE TWAD
- 	Debris Clearance			- ADE Highways
- 	Police Strike Team			- Dy SP

## Recent Trends 

- Orientation Workshop in different States
- Gujarat State level Arrangement for Incident Command
- ICS used in Event management on experimental basis
- ICS training being institutionalized by Govt. of Tamilnadu

## Recent Trends (Contd.)

- Integration effort with Community DM Program in Uttar Pradesh
- Trained Teams at District level in Andhra Pradesh
- Mock Drills using ICS
- ICS made part of MBA in Disaster Management Curriculum of Indraprastha University, Delhi

## FREQUENTLY RAISED ISSUES IN ADAPTATION/INTEGRATION OF ICS

- The usual challenges of change Management.
- Role of District Collector – Define new role, whether his traditional/legal authority will be threatened?
- Difference in Resource Base of two countries.
- Is it possible to standardize/have common terminology throughout India?

## FREQUENTLY RAISED ISSUES IN ADAPTATION/INTEGRATION OF ICS

- Is `Resource Typing’ possible in India?
- Role of Political leadership, Panchayati Raj Institutions.
- Role of NGOs.
- Primary importance of Relief to victims in India & how it can be integrated in ICS.

## Future Plans

- Dovetailing with Community based Risk Reduction Programs
- ICS training for NGOs
- ICS based Response Capacity for the Corporate Sector
- Application of ICS in planned events

## Centre for Disaster Management, Lal Bahadur Shastri National Academy of Administration, Mussoorie (India) 248179Tel. No: 91-135-2632545, 2630537, 2632374, 2632489, 2632405, 2632236,Fax: 91-135-2632655, 2632350, 2632720E-mail: rajivrmishra@lbsnaa.ernet.incdm@lbsnaa.ernet.in

## THANKS