# Presentation: 337651

## FEDLINK Contracts

**Joan M. Fitts**Head, FEDLINK Contracts sectionLibrary of Congress Contracts & Grants Management (CGM)

## Responsibilities 

- Solicit, Negotiate, and Award Contracts – Indefinite Delivery Indefinite Quantity (IDIQ) Contracts and Basic Ordering Agreements (BOAs), delivery orders and task orders.
- Compete and negotiate individual customer orders as required.
- Resolve problems with Vendors and support customer agency Contracts office.

## CONTRACTING AUTHORITY

- The Library of Congress’ Fiscal Operations Improvement Act, Public Law 106-481 Section 103 (2 U.S.C. § 182c). All contract actions are conducted in accordance with the Federal Acquisition Regulation (FAR).
- Multiple Agency Contracts (MACs) - Similar to GSA schedule contracts and GWACs such as NASA SEWP and FEDSIM.
- FEDLINK is a reimbursable revolving fund program.  FEDLINK is **N****ot** subject to the  Economy Act.

## Annual Program

- Over 5,000 delivery orders
- Over $90 million
- Currently 113 IDIQ contracts and BOAs
- Book Jobbers and Publishers 		24
- Copyright Clearance Service 		1
- Information  Retrieval Services 		62
- ILL Fee Payment Service	 		1
- OCLC Bibliographic Utility	 		1
- OCLC Network Training 	  		7
- Outsell Information Resource		1
- Serials/Periodicals Agents		 	3
- Preservation Services			13

## Small Business Support

- Percent of  FY2004  FEDLINK activity:
- IDIQs and BOAs		43%
- Service Dollars		18%
- Delivery Orders		27%

## FY2005 Contracts

- IDIQ Contracts and BOAs were renewed for Information Retrieval Services, Books, Serials, OCLC, Outsell, Copyright Clearance and Network Training.
- 7** not **renewed [3 info retrieval: BP, SP, DY; 3 books: AC, DL, FB; 1 Network Trng: MC]
**New BOAs**:
- Interlibrary Loan Fee Payment Service:
- AOBC _**new**_ BOA# LOC05G7201

## FY2005 Contracts

**New BOAs**:
**Preservation Services****:**
- ACME Bookbinding	-Amigos Library Services
- Carino Conservation	-Chicago Albumen Works
- Conservation Ctr for Art	-Etherington Conservation
- Gerald R. Ford		- Heckman Bindery
- Intermuseum Consrv.	- Northeast Document
- Northern Micrographics	- OCLC
- Preservation Archives
**May Require Request for Quotes (RFQ) – Generic Account  “PZ”**

## FY2005 Contract Changes

_**Direct Express Contracts:**_   New IDIQ Contracts implemented in FY04 for all Information Retrieval /Database services.  No BOAs.
- Outsell now offers Direct Express.
- IEEE now offers Direct Express
**Still Two (2) payment options -- Transfer Pay or Direct Express.  IAG still required for Transfer Pay.  No IAG required for Direct Express -- send PO directly to vendor citing FEDLINK contract number.  No FBO synopsis required.**
- _Other Services remain unchanged_:  Same IAG Direct Pay option for Books and Serials.

## Acquisition Plan for FY2005 / FY2006

- Serials  - new BOAs  to be awarded for FY2006.  Customer Recompetitions (RFQs) against new BOAs anticipated to begin January 2005.
- Book Acquisition Services – anticipate solicitation for new BOAs to be issued February 2005.

## Contract Usage

- IAG/PO/DO Point of Contact serves as Agency COTR/COR for FEDLINK delivery orders, task orders and agency purchase orders
- COTRs monitor contracts:  track orders and usage, maintain sufficient funds, verify invoices, provide annual vendor performance evaluation.
- FEDLINK COTRs advise customer Agency COTRs
- FEDLINK Fiscal Operations (FFO) provides management of TP funds and accounts

## Vendor Performance Evaluations

- Forms sent to customers annually to evaluate how vendor has performed
- Quality, timeliness, accuracy
- Customer service
- Controlling costs
- For transfer and direct pay customers
- Over $100,000 -  Required
- Under $100,000 - Optional, comment if you wish

## Shared Responsibilities

**Contracts**

**Vendor**

## FEDLINK Contracts Staff

- Deborah Burroughs; Senior Contract Specialist, Preservation Svcs, Consortia, Info. Retrieval Svcs; phone: 202-707-0460 / email:  dbur@loc.gov
- Charles Wilson; Information Retrieval Services; phone: 202-707-0444 / email:  chwi@loc.gov
- Vanessa Fox; Info. Retrieval/Library support;  phone: 202-707-0405; email:  vfox@loc.gov
- Janice Aiken; Books and Library Publications;  phone:  202-707-0462 / email:  jaik@loc.gov
- Tony Lembo; Serials Subscriptions Services;  phone:  202-707-0459 / email:  alem@loc.gov

## Please Contact Us

- Joan Fitts, Contracting Officer
- phone: (202) 707-0407
- email:   _[jfitts@loc.gov](mailto:jfitts@loc.gov)_
- Sharon Butler, Office Automation Assistant
- phone:  (202) 707-0461
- 101 Independence Ave, SE, LA-318 Washington DC   20540-9414
- FAX:  (202) 707-0485