# Presentation: 323597

## H  H  S

** ****O    N    E**
**DEPARTMENT**

## HISTORY OF HHS

**The Cabinet-level Department of Health, Education and Welfare (HEW) was created on April 11, 1953, during President Eisenhower’s administration. **
**In 1979, the Department of Education Organization Act created a separate Department of Education. HEW became the Department of Health and Human Services (HHS) on May 4, 1980. **
**HHS is the U.S. Government's principal agency for ****advancing the health, safety and well-being of our people.****  ****In today’s world HHS participates on a global basis. **

## ROLE OF HHS

**With over 300 programs at $737 billion, HHS’ mission includes a wide range of human issues, including substance abuse, Medicare and Medicaid, children’s health, health disparities, disease prevention and  health promotion.**
**One of the leaders in preparing for any potential bio-terrorism threats, the President signed ****Project Bioshield into law, charging the government with providing incentives to the drug industry for research and development of antidotes to various chemical and biological weapons.**

## ROLE OF OSDBU

**Established in October 1979, OSDBU develops and implements outreach programs for the small business community. **
**Outreach efforts include small business fairs,  procurement conferences, trade group seminars, conventions and forums.**
**As stated in the Small Business Act, ALL small businesses shall have ****“maximum practicable opportunity”**** to participate in providing goods and services to government.  ****Our Department is committed to that policy!**

## HHS OSDBU VISION

**Unify the business process **
**Engage in early acquisition planning **
**Expand and diversify SB vendor base**
**Respond to Sources Sought**
**Maintain a current forecast**
**Maintain an active contracts list**
**Build a strong subcontracting program **
**Conduct internal training**

## SBA LEGISLATION

**Responsible for:  **
**Negotiating annual procurement goals with each executive agency on two year cycle;**
**Reviewing each agency’s results; and**
**Ensuring that statutory government-wide goals are achieved through interaction with SBA’s Procurement Center Representative.**** **

**SMALL BUSINESS ADMINISTRATION**

## HHS: ORGANIZATION CHART

## HHS OSDBU STRUCTURE

**ONLY Executive Agency where Small Business Specialists (SBS) report to the OSDBU Director**
**SBS are co-located in the Operating Divisions**
**Works daily with the Contracting and Program Office staff to determine the best acquisition strategy**
**Unified approach benefits the vendors**

## HHS BUDGET: FY 2009 (proposed)

**5.8%**

**10%**

**29%**

**56%**** **

**OTHER Includes:**
- 3%    Children’s Entitlement
- 2.4%    Temporary Assistance for
-             Needy Families (TANF)
- 0.4%   Other Mandatory

**$737 Billion**

**TOTAL BUDGET**

## GOV’T-WIDE & HHS PRIME CONTRACTING GOALS

|  | GOVT-WIDE | HHS |
| --- | --- | --- |
| SMALL BUSINESS | 23% | 19% |
| SM DISADV BUSINESS | 5% | 5% |
| WOMEN (WOSB) | 5% | 5%
 |
| HUBZone | 3% | 3% |
| VETERANS
(SDVOSB) | 3% | 3% |

## Agency Awards: FY 08 $M

## FY 2008 Results

**78.4%****                      ****Large Business/Non-Profits**** **

**Small Business**
**21.6****%**

## Award Distribution: FY 2008 (projected) 

**WOSB****   ****5.3%**

**8(a)  ****4%**

** ****21.6****%**
**Small Business**

**Large Business**
**Non-Profit**
** ****78.4****%**

**SDB  ****8%**

**HUBZone  ****1.1%**

**SDVO****  .70%**

**Management Services (51.7%)**
**Information Technology (25.4%)**
**Construction (12.9%)**
**Products (6%)**

**WHAT WE BUY**

## STRATEGIC SOURCING

**OMB driven, Government-wide effort to reduce operational costs and promote efficiencies across all Executive Agencies.**
**Designed to leverage buying power across Department (primarily focused on  purchase card buys).**
**Areas of focus**
**Office Supplies**
**IT Peripherals**
**Office Equipment**
**Office Furniture**
**Custodial Products**

** ****Pilot for Document Management**
** ****Lab Supplies**
** ****Events Management &****  Planning**
**Temp Admin & Professional Staffing**
**Temp Professional & Medical Services**

## STRATEGIC SOURCING

**60% of the available dollars are in the SB bucket**
**Small Business Awards for: **
**IT Peripherals, Office Furniture, Events Management & Planning, Temp Administrative & Professional Staffing, Custodial Products & Office Supplies thru GSA**
**Departmental waivers are no longer required.  Strategic sources still preferred but purchases may be made from non-strategic vendors with valid justification.  **
**Large Business Awards for:**
**Lab Supplies, Office Supplies and Temp Professional & Medical Services**
**	*** POC for Staples Supplier Diversity Program is Jim Dorman (508.253.6709).
- 	* POC for Canon Supplier Diversity Program is Dave Patrick**  **(703.807.3862)** **

## GETTING STARTED

**PUBLICATIONS (www.hhs.gov/osdbu) **
**Forecast of Procurement/Contracting Opportunities (introduced in FY 2008 & continues in FY 2009)**
**Lists of Active Contracts (compare to Forecast)**
**“****How To Do Business” Guide**
**WEBSITES**
_**[www.fedbizopps.gov](http://www.fedbizopps.gov/)**__** - Single posting for all government requirements that “fit” your company’s “niche”**_
_**[www.ccr.gov](http://www.ccr.gov/)**__** - Your company must be registered to do business & be paid by the Federal Government**_
**ORCA**
**www.bpn.gov – Online Representations and Certifications Applications (ORCA).  Must update when changes occur or on an annual basis.  **

## Do your homework.  Who buys what you sell?  Solve our problems.  How are you unique?
Narrow your focus - 2-3 agencies max. Build the relationship (18–24 months) Be patient. 
Be prepared. Know your audience...are you meeting with a SBS, CO, PO? Maximize your resources. Time is $$.
First impressions are critical.  Arrive on time with a crisp, focused presentation. 
Always offer your skills first, then the tools to reach you. (SDVOSB, HZ, 8(a), GSA schedule)

**Narrow your focus - 2-3 agencies max. Build the relationship (18–24 months) Be patient. **
**Be prepared. Know your audience...are you meeting with a SBS, CO, PO? Maximize your resources. Time is $$.**
**First impressions are critical.  Arrive on time with a crisp, focused presentation. **
**Always offer your skills first, then the tools to reach you. (SDVOSB, HZ, 8(a), GSA schedule)**

**BUSINESS BASICS**

## ADDITIONAL TIPS

**Familiarize yourself with the Federal Acquisition Regulations (FAR) & agency specific regs (HHSAR)**
**Be ready to accept Govt. VISA or MC card**
**Pursue simplified acquisitions < $100K**
**Get on GSA schedule**
**Cite your past experience**
**Be open to teaming with someone that has a footprint in the Department**

## SOURCES SOUGHT

**Must respond: address the points**
**No generic capability statements**
**Widely used throughout HHS **
**Supported by the SBA PCR**
**HHS Policy: review every 12 months**
**If too restrictive: alert us immediately**
**No formal debriefs on a Sources Sought**
**Ask about the final acquisition strategy**
**Very effective tool: Make us aware**

## RFP POINTERS

**Are you capable? Make an intelligent decision**
**Read and re-read Sections C, L & M (SOW, proposal prep. instructions & evaluation criteria)**
**Answer the mail: “How” are YOU going to do the job – do not parrot back the RFP**
**Succinctly demonstrate your understanding of the issues & substantiate your costs**
**Pay close attention to page limitations**
**Best Value - Lowest cost does not always win  **
**Always request a debriefing**
**Learn how to improve **

## HELPFUL LINKS

**CCR – www.ccr.gov**
**Federal Acquisition Regulations – www.arnet.gov**
**FedBizOpps – www.fedbizopps.gov**
**Federal Procurement Data Center - www.fpds.gov**
**GSA/FAS – www.gsa.gov/fas**
**HHS OSDBU – www.hhs.gov/osdbu**
**PTAC – Procurement Technical Assistance Center – www.aptac-us.org**
**SBA – www.sba.gov/gc**

## LIST OF ACRONYMS

**OPDIV:****	****Operating Division (HHS term)**
**STAFFDIV: ****	****Staff Division (HHS Term)**
**CCR: ****	****Central Contractor Registration**
**e-SRS: ****	****Electronic Subcontract Reporting System**
**FAR:****	**** ****	****Federal Acquisition Regulations**
**FedBizOpps:****	****Federal Business Opportunities**
**GSA FSS:****	****General Services Administration’s Federal Supply ****	****	****	****Schedules**
**GWAC:****	****Government Wide Acquisition Contract**
**HUBZone:****	****Historically Underutilized Business Zone**
**ORCA:****	****Online Representations and Certifications Application**
**SB:****	****	****Small Business**
**SDB:****	****	****Small Disadvantaged Business**
**SDVOSB:****	****Service Disabled Veteran Owned Small Business**
**WOSB:****	****Women-Owned Small Business**

## CONTACT INFORMATION

**Office of Small and Disadvantaged Business Utilization**
**200 Independence Avenue, SW.**
**Room 360-G**
**Washington, DC 20201**
**Phone: 202-690-7300**
**Email: sbmail@hhs.gov**
**Web: www.hhs.gov/osdbu/**

**CONTACT INFORMATION**

- H. H. Humphrey Building
- HHS Headquarters