# Presentation: 510672

## AFRD - HEP: Issues

**William Barletta**
**DOE/HEP Review**
**February 19, 2004**

## The Bottom Line

**Outstanding results** in high profile programs
**Center for Beam Physics in financial free fall**
**Supercon program on verge of financial collapse**
- Options:
-  Significant increase in base budget
-  Radical “surgery”
**Context for decision: LHC turn-on & LARP**

***Despite losing 3 senior staff this year, we are faced with ***
***an immediate Engineering RIF &an AFRD RIF before October without an added $850 K$ in FY05 base***

## Despite superlative vision & success, Supercon is rapidly becoming sub-critical

**Despite superlative vision & success, ****Supercon is rapidly becoming sub-critical**

***Program is at serious risk due to decaying infrastructure***

## Radical Surgery: Eliminate a Vital High Profile Progam

**Assumptions: **
**	****	****1) we maintain total funds**
**	****	****2) we can reallocate funds between CBP & Supercon ****	**
**Option 1: Eliminate l’OASIS experimental program**
** ****Transfers world leadership in laser acceleration to Europe**
**Option 2: Eliminate conductor program in Supercon**
**Eliminates critical inernational resource**
**Does not save enough for restructuring CBP & Supercon**
**Option 3: Eliminate BEG**
** ****Maximizes RIF, no PEP-II support, maims LARP instrumentation**
**Option 4: Eliminate superconducting magnet program**
** ****Catastrophic for National Magnet Program & LARP**

## LHC Accelerator Research Program: Maximize luminosity, prepare for upgrades

**Leadership roles in LARP management**
- Instrumention based on extensive beam-based experiments (J. Byrd)
- BEG infrastructure decay compromises this effort
- First generation Nb3Sn magnets for accelerators (Steve Gourlay)
**Supercon success** with Nb3Sn essential to LHC upgrades
- LARP presupposes a strong base program
***Transition to ‘05 remains at serious risk due to deep budget crisis***

**LHC Energy **
**Doubler**
**LHC Luminosity **
**Upgrade**

**~10 M$/yr**

**~3.3 M$/yr**

## Root cause of financial instability: the “6% take away” 

***The FY04 supplemental is lifesaver for the next several months***

**Root cause of financial instability: ****the “6% take away” **

**FY04 **
**supplemental**

## HEP Funding Data (LHC project not included)

## Only continuing investment by LBNL Director has preserved AFRD vitality

***Main thrust of LDRD investment is now outside HEP***

**LDRD to CBP & SC**

**Fiscal Year**

**l’**
**O**
**S**
**A**
**I**
**S**

## Catastrophic FY05 President’s budget

**Correct amount ?**

**Catastrophic FY05 President’s budget**

***Delaying urgent decisive action is irresponsible ***
***without specific guidance ***

## FY01-FY03: Past management actions to mitigate eroding base support

**Cancel “low profile programs” **
**Restructure budget to minimize overhead**
**Consume equipment funds on fabrications **
**Increase percentage of expenses for labor **
**Reduce salary increases, enforced vacations **
**Reductions-in-force, restructure staff **
**Defer critical infrastructure improvements **
**Reduce commitments & deliverables **
**Terminate early career & term staff ASAP**

***These are one-time “fixes” - What is left to do**** *

## “The Tyranny of Arithmatic”:HEP Base Program is ~87% labor

**Reducing costs ==> reducing staff**
**Budgeted EQU costs cannot support experimental programs**
**For past 3 years we have spent EQU funds on labor to avoid RIF**

**Recharges = **
**space + utilities, etc. **
**= fixed % of labor**

**Purchases (2%) includes stipends for visiting scientists; i.e.,labor**

## Supercon FY04 Base Budget

**Does not support large magnet program**
**Seriously jeopardizes underpinnings of LARP**
**LARP technology resides solely at LBNL**
**Endangers preserving the staff that delivered HD-1**
**Mechanical engineers, technicians & test facility personnel**
**Test facility requires substantial upgrade**

***Projection in January : ~ 200 K$ overspent***
***Supplemental funds restore solvency, but long term crisis remains  ***

**Notes:**
Number includes reserve ($292k)
Includes LDRD ($200k)
Does not include LARP
Breakdown: HD-2 $419k (includes buying back labor now working on LARP and LDRD and M&S)
HD-1 $200k for refurbishing horizontal dewar (M&S and additional labor outside the base program)
Test facility maintenance ($150k) about $10k/month to fully utilize existing resources in test facility to make incremental improvements

## Supercon Program Needs FY04

**With $770k over base funding we can:**
**Provide minimal test facility maintenance & improvements ****(Priority 1)**
**Restore large magnet program**
**Design and build HD-2**
**Test HD-1 at 1.9K (Should reach 17 T)**
**Provide critical technical support for LARP**

***Test Facility upgrade proposal ***
***has been presented during February DOE/HEP Review***

## CBP FY04: Financial Freefall

**CBP HEP base budget status**
**Jan. 04 Guidance allocation is 4,494k$**
**Obligation projection from FY03 is 5,144k$**
**==> 650 k$ shortfall**
**January actions + ****Supplemental**** reduce Shortfall to 250k$**
**Action necessary to address the FY04 shortfall**
**Reduce 2 FTE Technical support**** (sub-critical level remaining)**
**Don’t replace 2 departing senior staff**** (Turner, Placidi)**
**Defer equipment purchases**
**==> ****Dramatically slow progress on 1 GeV module (l’Oasis); **
**limit assistance to PEP-II & Tevatron improvement**
**Without additional FY04 funds, further cuts needed **
**RIF of up to 2 FTE from the scientific staff before Oct 1**

## Projected Post-doc & Term Appointments are Insufficient to Meet Commitments

***   From institutional funds**
**** Tevatron support funds**

## Summary Management Plan: Cuts by Program Area - FY04

_**Supercon:**_
**Do not replace senior physicist (Scanlan) ******
**RIF 1 - 2 techs at test facility**
**Eliminate equipment purchases**
**Mothball full scale magnet fabrication and testing** 
_**CBP General:**_
**Do not replace senior physicist (Turner)** 
_**L’OASIS:**_
**Cut 1 (0.5 FTE) computational theorist**
**Eliminate equipment purchases  ******
**RIF 1- 2 techs**
_**BEG:**_
**Do not replace senior physicist (Placidi) ******
**Do not hire post-doc**
**Eliminate equipment purchases  ******
_**Theory:**_
**Do not renew term scientist**

-  ******Already implemented **

## FY04 incremental funding requests 

**Supercon ****	****500 K ****(begin test facility upgrade)**** **
**L’Oasis     ****	****200 K****	**** ****(****critical retention issue)**
**BEG         ****	****100 K   ****( to maintain term staff)**
**Theory****	****100 K   ****( to maintain term staff)**
**Total         =  900 K**

**FY04 Incremental Requests:**** **
*(0ver initial financial plan + February supplemental)*

***Despite losing three senior staff, we are faced with ***
***an Engineering RIF immediately***** **
***and AFRD RIF before October***

## FY05 request: Restore funding to FY01 level & Continue magnet facilty upgrade

***Allows healthy l’OASIS and Supercon programs***

## Responsible Management Demands Decisive Action

** **Insufficient staff on top priorities: Supercon, l’Oasis, AMAC
-  Insufficient resources for top programs: Supercon, l’Oasis,
-  Supercon infrastructure becoming inconsistent with **safe**, effective working environment
**Our highest priorities in the longer term will be:**
-  Breakthrough accelerator technology for near future
-  Support of LHC-based physics via LARP (aligned with PD)
-  Maintain leadership in accelerator modeling and simulation
-  LC & PEP-II activites only if directly funded from SLAC

***We must adjust our resources now to match priorities***