# Presentation: 460020

## caBig Training Boot Camp 

- caBig Training Boot Camp
**PowerPoint Basics**
- Presented by: Jamie Keller
- kellerjam@mail.nih.gov

## Workflow - Develop Training Material Content 

**Workflow - Develop Training Material Content **

## Objectives

- Describe the elements of PowerPoint
- Identify the style components used in creating effective training presentations using PowerPoint
- Use Graphics
- Practice presentation techniques using the Overview Template

**Notes:**
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Demonstrate
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Explain
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## Lessons		

- Creating Effective Training Presentations
- Practical PowerPoint
- Using caBIG Training Templates

## Lesson 1: Creating Effective Training Presentations

- Discuss effective strategies in creating slide presentations
- Examine the use of font and font types in creating presentations
- Explain the use of graphics and images in presentations
- Demonstrate learning theories
- Determine print considerations prior to delivering a PowerPoint training presentation

**Notes:**
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## Creating Effective Training Presentations:What Works...or Doesn’t	

- On Line Survey of Annoying Elements in PowerPoint Presentations
- Overly Complex Diagrams and Charts
- Annoying Use of Sound
- Moving/Flying Text and Graphics
- Slides that are hard to see because of color choice
- Full sentences instead of bullet points
- Text so small the audience cannot read it
- The speaker read the slides to us

## Creating Effective Training Presentations	:Font

- No more than two fonts
- Serif (with feet)
- T
- Sans Serif (without feet)
- T
- Use font characteristics such as Bold, Italics, all CAPS
- Pick standard fonts
- Select fonts universally available even if converting the presentation into PDF
- Not all computers have the same fonts installed, newer fonts require an upgrade to the font list
- Limit the amount of animation on font

## Creating effective Training Presentations	:Graphics

- Resize graphics appropriately
- disproportionate resize of graphics results in:
- Use graphics only if they add to the presentation

## Creating effective Training Presentations	:Types of Graphics...	

- Gif
- Graphic Interchange Format
- developed in 1987 by CompuServe
- Used for clip art type pictures or images that have few distinct colors.
- Gif images use indexed color therefore they support the use of 256 colors.
- Tiff
- Tagged Image File Format
- Developed by Microsoft and Aldus which later became Adobe
- TIFF supports most color spaces, RGB, CMYK, YCbCr,
- It is designed for high quality printing but does not work on the World Wide Web

## JPEG
Joint Photographic Experts Group 
It was created out of the need to compress gray scale or full color images. 
It is able to handle more than 256 colors. Photos saved in this format will appear close to their original state,. 
You use JPEG most often for full color images or images that will use more than 256 colors. 
BMP
Bitmap images are resolution dependent – resolution refers to the number of pixels in an image and is usually stated as dpi (dots per inch) or ppi (pixels per inch).
Because bitmaps are resolution dependent, it's difficult to increase or decrease their size without sacrificing image quality
Stored as large files – limited compression
Use BMP for very simple images with less then 256 colors 

- Joint Photographic Experts Group
- It was created out of the need to compress gray scale or full color images.
- It is able to handle more than 256 colors. Photos saved in this format will appear close to their original state,.
- You use JPEG most often for full color images or images that will use more than 256 colors.
- BMP
- Bitmap images are resolution dependent – resolution refers to the number of pixels in an image and is usually stated as dpi (dots per inch) or ppi (pixels per inch).
- Because bitmaps are resolution dependent, it's difficult to increase or decrease their size without sacrificing image quality
- Stored as large files – limited compression
- Use BMP for very simple images with less then 256 colors

**Creating effective Training Presentations****	****:****Types of Graphics...****	**

## Creating effective Training Presentations:Image Capture Software	

- Print Screen (on key board)
- Edit and modify pictures in Microsoft Paint
- Unable to capture mouse movement
- SnagIT
- Commercially available
- Free  trail download
- _[http://www.techsmith.com/products/snagit/default.asp](http://www.techsmith.com/products/snagit/default.asp)__ _
- Captures mouse movement
- Can save as numerous graphic formats
- Paint Shop Pro
- Commercially available
- Free trial download
- _[http://www.corel.com/servlet/Satellite?pagename=Corel3/Trials/Login&pid=1047025487586&cid=1047025490241](http://www.corel.com/servlet/Satellite?pagename=Corel3/Trials/Login&pid=1047025487586&cid=1047025490241)_
- Captures mouse movement
- Can save as numerous graphic formats

## Creating effective Training Presentations:Concepts on Learning and Memory

- Psychologist name George Miller studied memory and concluded:
- short-term memory could only hold 5-9 chunks of information (seven plus or minus two)
-  A chunk could refer to digits, words, chess positions, or people's faces.
- The concept of chunking and the limited capacity of short term memory became a basic element of all subsequent theories of memory. Breakdown concepts down into smaller “chunks”

## 
When enjoying the great outdoors is important to be aware of your surroundings.  Being a prepared hiker is being a safe hiker. When hiking in the back country always carry pepper spray or bear repellent.  Bells often work to alert wildlife of your presence.  Talking is also a good way to ensure the wildlife know you are there. Watch for indications of wildlife such as tracks or scat. Use your five senses to keep you aware at all times.  Wolves for example have a very strong and distinct odor when marking their territory.  

- When enjoying the great outdoors is important to be aware of your surroundings.  Being a prepared hiker is being a safe hiker. When hiking in the back country always carry pepper spray or bear repellent.  Bells often work to alert wildlife of your presence.  Talking is also a good way to ensure the wildlife know you are there. Watch for indications of wildlife such as tracks or scat. Use your five senses to keep you aware at all times.  Wolves for example have a very strong and distinct odor when marking their territory.

- Creating effective Training Presentations:**Chunking Demonstration...**

## Creating effective Training Presentations:Chunking Demonstration

- Be a safe hiker
- Carry Bear Spray
- Talk
- Tie a bell to your back pack
- Look for animal tracks or scat
- Use your senses

## Creating effective Training Presentations:Readability

- No more than nine bullet points on a slide
- All text on slide should be decipherable – even in graphics

## Creating effective Training Presentations:Printing

- Keep fonts standard
- Stay away from dark backgrounds if you intend to print the materials
- Printed materials look best when font is dark and background is light
- Animations do not print

## Creating effective Training Presentations:Review

- Discuss effective strategies in creating slide presentations
- Examine the use of font and font types in creating presentations
- Explain the use of graphics and images in presentations
- Demonstrate learning theories
- Determine print considerations prior to delivering a PowerPoint training presentation

## Lesson 2: Practical PowerPoint

- Demonstrate the PowerPoint
- Practice using design techniques to create a PowerPoint presentation

**Notes:**
Compute
Cover
Demonstrate
Describe
Determine
Distinguish
Enter
Establish
Explain
List
Locate
Practice
Prepare
Present
Provide
Show
Use
Locate
Practice
Prepare

## Practical PowerPoint What are we doing?

- We will discuss a concept
- I will demonstrate
- We will do it together
- You can follow along in your binder – the exercises are listed there
- At the end of each group of tasks there will be an individual exercise to complete

## We have been tasked with creating a training program to teach grandmothers and grandfathers how to access and surf the internet.

**Practical PowerPoint**** ****The Scenario**

## Practical PowerPoint The Tasks

- Open PowerPoint
- Import a word outline
- Modify a slide
- Insert a slide
- Change slide layout
- Insert graphics
- Format the presentation using the Master Slide
- Re-arrange slides
- Finalize presentation for training program

**Notes:**
I will now be working in PowerPoint and will not return to the slides until the review – the above listed tasks will be done Using PowerPoint and not this presentation

## Practical PowerPoint Review

- Demonstrate the PowerPoint
- Practice using design techniques to create a PowerPoint presentation

## Lesson 3: Using the caBIG Training Templates

- Use the caBIG Overview Training Template to create Overview Training
- Identify the design elements and learning theories in the templates
- Discuss components of the caBIG Templates

**Notes:**
Compute
Cover
Demonstrate
Describe
Determine
Distinguish
Enter
Establish
Explain
List
Locate
Practice
Prepare
Present
Provide
Show
Use
Locate
Practice
Prepare

## Using the caBIG Training Templates:Where are they?

- Training Workspace
- Templates and Documents

- Available on the caBIG Website

## Using the caBIG Training Templates:Why Use the Templates?

- Consistent look and feel
- Assists in developing training
- Notes
- Comments
- Part of the caBIG goal of Standardization

## Using the caBIG Training Templates:What are my options?

- Currently have two templates:
- Overview Template
- Hands-on Template

## Using the caBIG Training Templates:Using the Overview Template

- The Overview Template is designed to be a very high-level training presentation
- No hands on activities
- Assists users in establishing the basic knowledge of an application
- Most Overview Training is brief and lasts 1-2 hours

## Hands –on Training is designed to show users how to use the system to accomplish specified tasks
There should be emphasis on step by step instructions and hands on experience by the participants
It should also include examples, case scenarios and demonstrations followed by knowledge checks, exercises, etc. 
Designed to incorporate both discussion, examples and practice activities
Audience tends to be users of the application

- There should be emphasis on step by step instructions and hands on experience by the participants
- It should also include examples, case scenarios and demonstrations followed by knowledge checks, exercises, etc.
- Designed to incorporate both discussion, examples and practice activities
- Audience tends to be users of the application

- Using the caBIG Training Templates:**Using the Hands-on Template**

## Using the caBIG Training Templates:Using the Overview Template – an Exercise

- Using the Overview Template, Audience Analysis, Mini caTIES or TrAPPS documentation,  your outline, PowerPoint skills and design concepts create a mini Overview Presentation.
- There is a folder on your desk top that has screen shots for each application – if the screen shots are applicable you can use them

## Using the caBIG Training Templates:Review

- Use the caBIG Overview Training Template to create Overview Training
- Identify the design elements and learning theories in the templates
- Discuss components of the caBIG Templates

## Session Review

- Describe the elements of PowerPoint
- Identify the style components used in creating effective training presentations using PowerPoint
- Use Graphics in
- Practice presentation techniques using the Overview Template

## Additional Resources

- Training Working Group
- The World Wide Web
- Sample presentations in the Templates and Documents section of the caBIG Training Website
*How to Do Everything with Microsoft Office PowerPoint 2003* by Ellen Finkelstein

## Questions