# Presentation: 290361

## GPO’s Future Direction & Future System

- October 17, 2004

## Background 

- GPO’s Future Digital System will be a world class system for managing official Government content.
- The system will verify and track versions, assure authenticity, preserve content, and provide permanent public access.
- The system will be:
- Rules based
- Policy neutral
- Modular and adaptable

## Agenda	

- Functional Reference Model
- Critical Functions of the system
- Digital Standards
- Content
- Content Delivery
- Content Management
- User Classes

## Functional Reference Model

## Critical System Functions

- Version Control
- Authentication
- Preservation
- Access

## Version Control

- Version control will be the process of establishingthe version of the content.
- The system will evaluate and track versions throughout its entire life cycle based on GPO established best practices.
- Capabilities include tracking:
- Editions
- Revisions
- Relationships to other versions of the same content
- The chain of responsibility (i.e., who created it, when, etc.)

## Authentication

- The Authentication function will verify that digital content within the system is authentic or official, and certify this to users accessing the content*.*
* *
- Capabilities to support Authentication:
- Verification of content authenticity
- Determination whether content is official
- Provides users who access content with a token of certification that the content is certified to be official or authentic as required
- A means by which sections or small pieces of a document can be digitally certified. This concept is otherwise known as granularity.

## Preservation

- Preservation is maintaining information products over time for use in their original form or in some other verifiable, usable form.
- Preservation capabilities include:
- Storage
- Preservation Processes
- The Collection of Last Resort (CLR), a permanent collection of the final published, official versions of U.S. Government publications in all formats intended to provide comprehensive, timely, permanent public access.

## Access

- Access consists of 5 components: Finding, Ordering, Retrieval, User Support, and Data Mining.
- Finding: 	Search, Reference and National Bibliographic tools.
- Retrieval:  	Provides instructions for content retrieval from storage and ultimately delivered to End Users.
- User Support: 	Assists in delivering services to End Users (e.g., CRM tools, knowledge bases, and stored user preferences).
- Ordering: 	Capability for users to place orders and submit payment electronically.
- Data Mining: 	Locates, aggregates, and associates business process information (e.g., document retrieval statistics and agency billing information).

## Finding Tools

- Finding: comprised of three tools:
- Search Tools:
- Perform queries on content and metadata.
- Reference Tools:
- Lists and resources that point to content.
- National Bibliography (or Cataloging) Tools:
- Process of adding descriptive metadata to content in the form of library standard bibliographic records.

## Digital Standards

- Standards are the means for our participation in the communities we serve, making information available and usable. Best practices include:
- Metadata:** **
- Data that describes the content, quality, condition, or other characteristics of other data.
- Preservation Digital Master:
- A faithful, high quality version of content which is created in a controlled environment, bound together with information which supports long-term preservation.
- Style Tools:** **
- Tools that help customers create and provide content to the system.

## Content

- Content is divided into three categories:
- Converted Content
- Harvested Content
- Deposited Content

## Content

- Deposited Content:
- Electronic content that is pushed to the system by originating agencies for preservation and access.
- Harvested Content:
- Electronic documents that are first published directly to agency Web sites and then pulled into the system consistent with digital standards.
- Converted Content:
- Electronic files created from tangible documents which can then be preserved and derived into new digital products.

## Content Delivery

- Content is delivered to meet user needs.  Examples of delivery methods include:
- Hard Copy:
- 	Tangible printed content
- Electronic Presentation:
- 	A delivery mechanism for dynamic 	and temporary 	representation of 	digital content
- Digital Media:
- 	A delivery mechanism consisting of storage devices, 	(e.g., data storage devices, wireless handheld 	devices, storage at user sites)

## Content Management

## Content Management

**END **
** ****USERS**

**System Administration**

**Content Management**

**Authentication**

**Version**
**Control**

**Access**

**Preservation**

**Digital**
**Content**

**Content**
**Delivery**

**Content Processing**

## User Classes

_***GPO Business Manager***_
***Manages business to meet Content Originator and End User expectations***

_***Service Specialist***_
***Supports the customer to deliver expected products and services.***
***Supports GPO and Contracted Service Providers***

_***Service Provider***_
***Delivers products and services.  ***
***GPO Service Provider ***
***Contracted Service Providers***

_***Content Evaluator***_***	***
***Makes processing decisions on the content***

_***Content Originators***_
***Provides the information or content that will be preserved and certified. ***
***Include:***
***Government Agencies***
***U.S. Congress***

_***End           Users***_
***Uses the system to access content.  ***
***Include:***
***Government Agencies***
***Libraries***
***Public***
***Small Business***
***Information Industry***

_***GPO Administration / Operations Manager***_
***Interfaces with GPO users to develop and optimize workflow processes.***
***Establishes external System Access rights.***

## Summary

- GPO’s Future Digital System will be a world class system for managing official Government content, which will verify and track versions, assure authenticity, preserve content, and provide permanent public access.