# Presentation: 323589

## Contract Management

- October 24, 2007

**Contract Management**

## Options, Modifications, and eMods

**Government initiated modifications**:
- Mass mods - update clauses, IFF changes
- Add or delete services/Special Item Numbers (SINs)
- Incorporate revised wage determinations
- Contract cancellation
- Options

## Option to Extend the Term of the Contract I-FSS-163

- Notice of Intent to contractor six months prior to expiration
- Submit updated Commercial Sales Practices (CSP) format
- Submit contract rates in electronic format
- Update ORCA - sign & return size re-representation mod
- If large business, submit subcontracting plan
- Return MFC modification (if changed)

## Option to Extend the Term of the Contract

- GSA reviews contract compliance
- Electronic catalog current on GSA Advantage
- Sales criteria met (I-FSS-639)
- Performance acceptable – IFF reporting, customer complaints, quality issues
- Subcontracting goals met (large businesses)
- Determine if prices/escalation still reasonable
- Scope determination
- Pre-Option Audits

## Contractor Modification Requests

- Submit written request signed by authorized negotiator
- Administrative changes
- Add or delete services/SINs, labor categories
- Economic Price Adjustments (EPA)
- Name Change and Novation Agreements

## Administrative Changes

- Address, telephone, fax, e-mail or web address
- Personnel changes
- Contact for Contract Administration (G-FSS-900-C)
- Authorized Negotiators (K-FSS-1)
- Ordering Information (552.216-73)

## Adding SINs – Modifications clause 552.243-72 and proposal instructions

- Describe specific services offered for each SIN
- Experience – completed projects for each SIN (# varies for each schedule – see instructions)
- Updated CSP
- Existing or new labor categories/proposed prices
- Commercial Price List if applicable

**Adding SINs ****– Modifications clause 552.243-72 and proposal instructions**

## Adding Labor Categories, Classes, Items, or Other Fixed Price Services

- Cover letter request with rationale for change
- Identify applicable SIN(s)
- Description of items, classes, categories, services
- Updated CSP
- Proposed prices
- Commercial Price List if applicable

## Documentation Requirements for EPAsCommercial Price List

- Contracts based on 552.216-70
- Updated CSP
- Current Commercial Price List
- Proposed Rates to GSA
- Identify % increase and discount %
- Documentation supporting the reasonableness of the price increase/rationale

## Documentation Requirements for EPAsOther than Commercial Price List

- Contracts based on Clause I-FSS-969
- Submit request and supporting information that substantiates market rate increase
- Submit proposed new rates
- Submit updated CSP
- Fixed escalation – no action required

## Novation or Name Change – FAR 42.12

- Change company name
-  Novation agreement allows the Government to recognize a third party as the successor in interest to a Government contract when the third party’s interest in the contract arises out of the transfer of -
- All the contractor’s assets; or
- The portion of the assets involved in performing the contract

## eMods

- eOffer webpage – http://eoffer.gsa.gov
- Obtain digital certificate
- Choose mod type and complete modification request
- Include all supporting documents
- After negotiations, Contracting Officer creates final contract mod, e-mail notice to contractor when mod is ready for contractor’s signature

## Contractor Systems Maintenance 

- Requirements:
- GSA Advantage (http://vsc.gsa.gov)
- CCR   (www.ccr.gov)
- ORCA (http://orca.bpn.gov)
- ESRS (Large Businesses) (www.esrs.gov)

## Need Assistance?

- Modification request instructions available (document library – modifications):
- http://www.gsa.gov/environmental
- http://www.gsa.gov/logworld
- http://www.gsa.gov/mobis
- http://www.gsa.gov/eng
- Contact Contracting Officer-adjacent to contractor info (http://www.gsaelibrary.gsa.gov)