# Presentation: 185640

- Martin Cooper, Los Alamos
- Co-spokesperson and Contract Project Manager
- for the EDM Project
- for presentation to
- The EDM Collaboration
- Oak Brook, IL
- June 6, 2007

- Collaboration Business

## Thank You

**Bob Golub**

## Outline

- Collaboration Business
- New institution vote
- DOE annual review
- NSF participation
- Budgetary information
- The Nuclear Physics Long Range Plan (Brad Filippone)
- The next collaboration meeting
- Coffee and Registration with Bob Golub
- The Path to CD-2
- R&D schedule
- Upgrading the schedule and work packages
- MOU
- CD-2/CD-3a steps

## Election of New Collaborating Institution

- Brown University
- George Seidel et al.
- Cryogenics consulting
- 4He Purification
- HV consulting

## DOE Annual Review 

- From the DOE: Jehanne Simon-Gillo, Wlodek Guryn, Gene Henry, Eugene Colton
- From the NSF: Brad Keister
- Technical Advisors:  Blas Cabrera (Stanford University), John Haines (Oak Ridge National Laboratory), Roy Holt (Argonne National Laboratory), John Wilkerson (University of Washington), and Barry Holstein (University of Massachusetts)
- From EDM: See Agenda
- Institutional Managers: Jack Shlachter, Susan Seestrom, Geoff Greene

- August 20-21, 2007 in Los Alamos – Maybe
- Martin would like a rehearsal the day before the review, which could be a Sunday

## Annual Review Draft Agenda 

- Collaboration business
- Ongoing research summaries
- Individual research results
- Committee interactions

## Annual Review Draft Agenda 

- Monday, August 20, 2007
- 	8:00	-9:00	AM	Executive session
- 	9:00	-10:00	AM	Project overview (Martin Cooper – 40 min.)
- 	10:00	-10:30	AM	Coffee
- 	10:30	-11:00	AM	Project Management (Kim Selvage – 20 min)
- 	11:00	-11:30	AM	Engineering in preparation for CD-2 (Jan 					Boissevain – 20 min.)
- 	11:30	-12:15	PM	R&D Progress I: Light collection, the dual-use 				cryostat, high voltage studies, SQUID signal 					from 3He, room temperature magnet 					prototypes (Martin Cooper – 30 min.)
- 	12:15	-1:15	PM	Working lunch
- 	1:15	-2:00	PM	R&D Progress II: Full valve tests, geometric 					phase, 4He evaporative purification, 3He 					injection (Paul Huffman – 30 min.)

## Annual Review Draft Agenda 

- 	2:00	-2:20	PM	3He relaxation (Haiyan Gao – 15 min.)
- 	2:20	-3:00	PM	3He relaxation/bucket dewar tests (Steve 					Williamson – 30 min.)
- 	3:00	-3:20	PM	PMT operation at 4K (Hans Meyer – 15 min.)
- 	3:20	-3:50	PM	Coffee
- 	3:50	-4:10	PM	SQUID performance in a HV environment 					(Chen-Yu Liu – 15 min.)
- 	4:10	-4:50	PM	Electrode materials selection/neutron storage 				time (Takeyasu Ito – 30 min.)
- 	4:50	-5:30	PM	Slow controls/simulation plan (Jim Miller – 30 				min.)
- 	5:30	-5:50	PM	Neutron Guide Design (Wolfgang Korsch – 15 				min.)
- 	Prior to 8 	PM	Committee Dinner at Trinity Beverage 					Company

## Annual Review Draft Agenda 

- Tuesday, August 21, 2007
- 	8:00	-9:00	AM	Executive session/meeting with LANL 					management
- 	9:00	-10:00	AM	Tour of the nEDM laboratory
- 	10:00	-10:30	AM	Coffee
- 	10:30	-11:00	AM	Interface with the FNPB and the SNS (Geoff 					Greene – 20 min.)
- 	11:00	-11:30	AM	Follow-up questions with collaboration 					leadership
- 	11:30	-12:00	PM	Executive session
- 	12:00	-1:00	PM	Working lunch
- 	1:00	-2:30	PM	Executive session
- 	2:30	-3:00	PM	Brief of findings to the collaboration
- Adjourn

## Writing Assignments 

- We will provide written material to the committee in advance of the review

- If you are a speaker, you will provide a one page summary of your results that includes 0-2 figures to Martin by July 23, 2007
- If you are responsible for ongoing work presented by Martin or Paul, you will provide a 1-2 paragraph summary of your status to whomever is speaking about it by July 9, 2007. Paul will collate his 4 topics and give his material to Martin by July 23, 2007.
- Martin will produce a uniform document and circulate it to the executive committee for comment by August 6, 2007.  The executive committee will make their comments by August 9, 2007.
- Martin will circulate the document to the review committee by August 13, 2007.

- All presentations must be turned in by August 13 for posting and printing

## NSF Participation 

- The NSF will likely be a funding partner to DOE for about $6-7M
- The NSF wants a proposal by September 30, 2007
- I recommend that the principal editors be Brad Filippone and Doug Beck
- I recommend that they be the proposal PI
- They will be strongly supported by Martin Cooper and Kim Selvage to make the proposal consistent with the general project plan
- Each of the other NSF PI should supply material to the principal editors as requested

## NSF Participation 

- Terms of participation are to be negotiated
- One possible solution
- Each  year, funds to go directly to the NSF institutions as determined by the proposal PI with consultation from the contractor project manager, Martin Cooper
- The NSF institutions have their own scope and must deliver it for the funds they get from the NSF – overruns are the responsibility of the NSF
- NSF institutions are still responsible to Martin Cooper for the quality of their work
- NSF institutions are still responsible to Martin Cooper for meeting the overall project schedule and milestones

## NSF Participation 

- Open Issues
- What is the NSF scope?
- Does it include new scope that recently has moved to a NSF institution, e.g. the electronics and software subsystem that is now at Boston University?
- Does it include the work of DOE institutions that report to NSF institutions, e.g. Duke working on the 3He services that are managed by Illinois?
- Can it include engineering at DOE Universities?
- What budget profile will be supported by the NSF, especially in 2010?
- Who will own the property?

## Budgetary Information 

- Received $430k from DOE as OPC for R&D
- $370k distributed or in the works
- $60k is contingency – $10k is for the 3He tri-coil can
- LANL funds are very tight as the dual-use cryostat costs climb – asking for more
- Received $770k from DOE as capital for engineering
- ~$500k is being distributed according to the engineering plan
- ~$270k is being held as contingency and for project office
- Received $130k from the NSF for R&D and engineering
- Promised $70k from the NSF for engineering
- Total is $1,400k – equals nEDM request for FY’07
- LANL to pay GRT on pass-through DOE capital funds
- DOE has mentioned FY’08 problems – an NSF rescue?

## The Nuclear Physics Long Range Plan 

- Brad Filippone

## The Next Collaboration Meeting

- November?
- Where?

## Coffee

- Enjoy!
- Register with Bob Golub

## Outline

- Collaboration Business
- New institution vote
- DOE annual review
- NSF participation
- Budgetary information
- The Nuclear Physics Long Range Plan (Brad Filippone)
- The next collaboration meeting
- Coffee and Registration with Bob Golub
- The Path to CD-2
- R&D schedule
- Upgrading the schedule and work packages
- MOU
- CD-2/CD-3a steps

## R&D Schedule

- Many items to be completed by the annual review
- Everything to be completed by the end of the calendar year – An important level 2 milestone that could impact a level one milestone, the CD-2/CD-3a review

## Upgrading the Project Files

- The project files had a number of problems
- Fixing the problems makes it easier to prepare for CD-2
- Kim has been working with subsystem managers
- PERT logic charts to straighten out or augment the logic
- Work package modifications where necessary
- All systems except 3He Services  and Electronics have gotten some attention, and she is ready to start on them
- Martin has some material to hand out to some subsystem managers
- Next steps after the restructuring
- Martin will attempt to fix the interactions of subsystems
- Kim will try to resource load
- Kim will begin tracking progress

## MOU

- Written agreements between LANL and all participating institutions plus FNPB signed by some senior authorities
- Non-enforceable if possible
- Institutional responsibility
- Cost, schedule and quality assurance
- Personnel commitments
- Property agreements where appropriate

## CD-2/CD-3a Steps

- Martin and Kim attend the GRETINA CD-2 review
- Completion of R&D by end of the calendar year
- Build the project schedule and work packages to be baselined with modifications from the R&D results
- Calculation of forecasted sensitivity
- Build the cost book
- Complete preliminary engineering
- Convert the preliminary documents to final documents
- MOU
- Work package leaders must be identified
- Answer outstanding management questions
- LANL Rehearsal?