# Presentation: 205143

## <date/time>

## NSLDS:  Transfer Monitoring Process

- Jeff BakerJennifer Nowdesha

- Session 37-

## Agenda

- Financial Aid History - Policy Breakthroughs
- Transfer Monitoring Process
- Inform
- Monitor
- Alert
- School Transfer Profile
- Recurring Questions & Concerns
- Future Enhancement
- Questions and Discussion

- Session 37-

## Agenda

- Financial Aid History - Policy Breakthroughs
- Transfer Monitoring Process
- Inform
- Monitor
- Alert
- School Transfer Profile
- Recurring Questions & Concerns
- Future Enhancement
- Questions and Discussion

- Session 37-

## Financial Aid History Policy Development

- GEN-96-13 - July 1996 - Authorized use of NSLDS information for awarding aid _**except**_ for mid-year transfer students
- GEN-00-12 - July 2000 - May use NSLDS for all applicants _**including**_ mid-year transfer students
- NSLDS had to be checked no more than 30 days prior to disbursing aid.
- GEN-01-09 - July 2001 - _**Must**_ use NSLDS for mid-year transfer students using Transfer Monitoring Process

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## Transfer Monitoring Process Objectives

- Reduce school workload to meet requirements
- School tells NSLDS students to monitor (Inform)
- NSLDS monitors data received (Monitor)
- NSLDS alerts school of relevant changes (Alert)
- Distribute results only to school requesting monitoring
- Provide convenient input and output options
- Continue Prescreening/Postscreening to report on defaults, overpayments and aggregates
- Transfer Monitoring Process an addition to, not replacement of current process.

- Session 37-

## Transfer Monitoring Process - School Responsibilities

- Inform NSLDS of students identified as mid-year transfers
- Wait at least 7 days before disbursing aid _unless_:
- Check NSLDSFAP.ed.gov on date of disbursement;
-  _or_
- Receive an Alert before 7 days expire
- Access Alerts sent to school
- Review student eligibility and adjust scheduled disbursements if needed

- Session 37-

## Agenda

- Financial Aid History - Policy Breakthroughs
- Transfer Monitoring Process
- Inform
- Monitor
- Alert
- School Transfer Profile
- Recurring Questions & Concerns
- Future Enhancement
- Questions and Discussion

- Session 37-

## NSLDS Transfer Monitoring Who Is Monitored? (Inform)

- School tells NSLDS which students/applicants to monitor
- Applicant identifiers - SSN, first name, DOB
- Enrollment Begin Date - for the period for which aid is being awarded
- Monitor Begin Date (optional)
- Input methods (may use either or both):
- Enter on NSLDSFAP
- Send data file to NSLDS

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## Slide 13

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## Batch Process

- Batch file specifications (IFAP)
- http://www.ifap.ed.gov/nsldsmaterials/NSLDSFATBatch062801TransMoniProceBatch.html
- SAIG message classes
- TRNINFIN—School Inform file
- TRNINFOP—Error/Acknowledgment file
- TRLTRPOP—Alert - Report format
- TRALRTOP—Alert - Extract format
- Any future additions to Batch File will be added to current “filler” space.
- Can be used by school and/or Servicer

- Session 37-

## Inform Data File

- Record length = 150 bytes
- Header record
- Detail record (one per student)
- Applicant identifiers
- Enrollment Begin Date
- Monitor Begin Date
- Remove applicant from monitoring list
- Allows school to delete student from list
- One byte - ‘Y’ or ‘N’
- Trailer record

- Session 37-

## Error/Acknowledgment File

- Record length = 120 bytes
- Header record
- Detail record (one per error)
- Applicant identifiers
- Field in Error
- Error/Warning Code
- Value of Field in Error
- Value that caused the Error/Warning code generation

- Session 37-

## Error/Acknowledgment File (cont’d)

- Trailer record
- Includes total count each of errors and warnings
- Includes total count each of records with errors and/or warnings
- Errors vs. Warnings
- Errors are values edits won’t allow
- School has not set up their School Transfer Profile
- Invalid dates
- School OPEID code does not exist
- Non-numeric SSNs

- Session 37-

## Error/Acknowledgment File (cont’d)

- Warnings are values that might require review
- Student SSN not found - student is not on NSLDS, but has been added to school’s Transfer Monitoring list
- SSN found, but name &/or DOB submitted does not match.  Student has been added to school’s Transfer Monitoring list
- Will be returned to school/servicer within 24 hours of Inform submittal
- If not received:
- File was not readable by NSLDS - file not processed

- Session 37-

## Error/Acknowledgment File (cont’d)

- Header record not correct - NSLDS cannot determine from where the file originated, so cannot return Error/Acknowledgment file
_**Students on Inform file have NOT been added to Monitoring process**_
- Action:
- Call NSLDS Customer Service Center to determine problem and resolve - 1-800-999-8219

- Session 37-

## Agenda

- Financial Aid History - Policy Breakthroughs
- Transfer Monitoring Process
- Inform
- Monitor
- Alert
- School Transfer Profile
- Recurring Questions & Concerns
- Future Enhancement
- Questions and Discussion

- Session 37-

## Transfer Monitoring Process(Monitor)

- Is there new data affecting applicant’s eligibility?
- New data means a new loan or Pell Grant was added or changed for attendance at another school (since last ISIR or alert)
- New loan originated
- New or cancelled disbursement on a loan
- New or reduced Pell Grant Award
- New or cancelled disbursement on a Pell Grant
- Data for attendance at school to which the applicant is transferring is not monitored
- Changes in default status or overpayments would continue as done currently (postscreening) so that all schools on application are notified

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## Transfer Monitoring ProcessMonitor (cont’d)

- Monitoring program currently run weekly (Wednesday night) - Alerts and e-mail notifications disseminated on Thursdays
- May change at future date

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## Monitor Period 

- Starts on Monitor Begin Date
- Date student is added to list (default); or
- Future date requested by school
- Cannot be AFTER Enrollment Begin Date
- Ends on 91st day after Enrollment Begin Date
- Stops automatically
- Monitoring period duration will be evaluated periodically to determine if it should be altered

- Session 37-

## Monitor Rules

- FFEL/FDLP Loans
- Loan at school A overlaps Enrollment Begin date at school B; or
- Loan period begin date at school A is less than 30 weeks before Enrollment Begin date at school B
- Loan period begin date at another school begins after Enrollment Begin Date at school B

- Session 37-

## Monitor Rules (cont’d)

- Perkins Loans
- Disbursement at school A is in the same award year as Enrollment Begin date at school B
- Pell Grants
- Grant at school A is in the same award year as the Enrollment Begin date at school B

- Session 37-

## Agenda

- Financial Aid History - Policy Breakthroughs
- Transfer Monitoring Process
- Inform
- Monitor
- Alert
- School Transfer Profile
- Recurring Questions & Concerns
- Future Enhancement
- Questions and Discussion

- Session 37-

##  How Are Results Communicated? (Alert)

- NSLDS communicates results only to the school to which the applicant is transferring
- The school that informed NSLDS
- Output methods:
- NSLDSFAP
- Financial aid history data file - shows entire FA history
- Email notification that an Alert has been generated (_**be sure to include email address in School Profile**_)

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## Email Alert Notification- Example

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## Slide 35

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## Alert Data File

- Record length = 260 bytes
- Set up to follow current FAT layout
- Header record
- Detail records

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## Alert Data File (cont’d)

- Aggregates, match flags, MPN
- Name history
- Overpayment record(s)
- Pell Grant payment record(s)
- Loan detail record(s)
- Trailer record

- Session 37-

## Agenda

- Financial Aid History - Policy Breakthroughs
- Transfer Monitoring Process
- Inform
- Monitor
- Alert
- School Transfer Profile
- Recurring Questions & Concerns
- Future Enhancement
- Questions and Discussion

- Session 37-

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- Session 37-

## School Transfer Profile

- Email address to send alert notice:
- New results are available - go to NSLDSFAP
- New data file being sent - access SAIG mailbox
- Could be group email address
- SAIG Mailbox of person to receive data file (only for schools wanting a file sent)
- Add contact person for Transfer Monitoring questions on Organization Contact List

- Session 37-

## Agenda

- Financial Aid History - Policy Breakthroughs
- Transfer Monitoring Process
- Inform
- Monitor
- Alert
- School Transfer Profile
- Recurring Questions & Concerns
- Future Enhancement
- Questions and Discussion

- Session 37-

## Recurring Questions & Concerns

- School Transfer Profile
- Online page MUST be completed prior to attempting to submit any students for Monitoring
- Must include an e-mail address for Alert notifications
- Error/Acknowledgment file
- If submitting Batch file Inform, school/servicer will receive an Error/Ack file within 24 hours
- If Error/Acknowledgment file not received, Inform file did not process - call NSLDS CSC

- Session 37-

## Recurring Questions & Concerns

- Audit trail
- As of 12/3/01, a new Transfer Monitoring Summary Report is available online
- Report ID = SCH07B
- Provides a listing of all students on school’s Transfer Monitoring List for a specific time frame

- Session 37-

## Agenda

- Financial Aid History - Policy Breakthroughs
- Transfer Monitoring Process
- Inform
- Monitor
- Alert
- School Transfer Profile
- Recurring Questions & Concerns
- Future Enhancement
- Questions and Discussion

- Session 37-

## Transfer MonitoringProcess: Possible FutureEnhancement

- Enable schools to request a financial aid history file for selected students and add students to Transfer Monitoring list in same batch file

*What are your ideas for changes or additions?*

- Session 37-

## NSLDS

- _Web sites_:
- 	For Financial Aid Professionals:
- 		www.NSLDSFAP.ed.gov
- 	For Students:
- 		www.NSLDS.ed.gov

- _Customer Service questions_:
- 	Call:	1-800-999-8219
- 			_**OR**_
- 	e-mail:	nsldscoe@raytheon.com

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## Questions andDiscussion

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