# Presentation: 736845

## Session 2 Exercises

## Session 2 Exercises

- Create an original record for each of two online integrating resources based on the screen shots of the home page and other selected pages on the following slides
- Use the workforms in your manuals, they are on the pages following the exercises
- Use the coding guidelines in appendix A

**Notes:**
Use the workforms in your trainee manuals, they follow the screenshots for the exercises and the coding guidelines in appendix A to complete these exercises.

The goal of the exercises is to apply the rules for descriptive cataloging as covered in the preceding slides.

Several screen shots of each resource are given.  They should provide enough information for creating an accurate bibliographic description of the resource.

Since we do not have the resources for classification and subject heading assignment here, we will not do these, but if time, participants can think of 1-3 basic subject terms or concepts that would be translated into LCSH, for example, if they had the tools.

Also, don’t worry about composing a 520 summary / description note unless you have time after completing the rest of the record.

## Exercise 1: Database Home page

**Notes:**
This is the home page of an online updating database.

Things to notice on this page:
HTML header title displayed in browser title bar
URL displayed in browser Address window
Title display at top of home page [is a graphic rather than HTML text] and includes possible subtitle
GDB logo graphic displayed below that
You are seeing the bottom of the home page; there is no publisher or date information present there

The database is searchable by a variety of searches, but does not appear to be heavily “interactive” and computer-program based; it appears to consist of basically textual records. 

## Exercise 1: “About GDB” link  “About GDB” page:

**Notes:**
When you click on the “About GDB” link from the home page you are taken to this “About” page.

Things to notice on this page:
Links to a Mission statement, “What you will find in the Genome database,” etc., bookmarked on this page.
The beginning of the Mission Statement appears in the lower part of the screen shot
This gives information on the ‘ownership’ of the database and clues as to who may be taken as the publisher

## Exercise 1: Scroll to bottom of “About GDB” page:

**Notes:**
This is the bottom of the About page.

Things to notice on this part of the page:
More leads on who to regard as the online publisher of the database.
Note that the “Last updated” date can only be taken as applying to this About page and not to the database as a whole.

## Exercise 1: “Contact Information” link  

**Notes:**
Clicking on the ‘Contact information’ link from another sub-page takes you to this page.

Things to notice on this page:
Further confirmation on the online publishers of the database and their locations.
Note that the database has many “nodes” housed in many different countries, but that the central node is at The Hospital for Sick Children in Toronto; this and previous screens have shown us that the database was established at, and continues to be curated by, Johns Hopkins University School of Medicine in Baltimore.  The Bioinformatics Supercomputing Centre at the Hospital for Sick Children houses or hosts the database.  The names of these two institutions are mentioned together throughout the pages we have seen.

## Exercise 1: ”Archives of What’s New” link 

**Notes:**
Clicking on Archives of What’s New takes you to this page.

Things to notice on this page:
The earliest entry is for Sept. 4, 1996.
This may provide an indication of when the database first went online, and be taken as an approximate beginning date of publication.
But nothing so far has stated definitively when the database first went online.

## Exercise 1: Sample database entry:

**Notes:**
This is a sample database entry to give participants a better feel for the actual content of the database.

Things to notice on this page:
The entries or records in the database consist basically of text that is not highly computer-manipulable or interactive such that it would be best regarded as computer file material rather than text or language material content.

## Exercise 1: Completed record (1)

**Type: a   **ELvl: I   Srce: d   GPub: s   Ctrl:     Lang: eng
**BLvl: i**   **Form: s**   Conf: 0   **Freq: u**   MRec:     Ctry: onc
**S/L:  2**   **Orig: s**   EntW:     **Regl: u**   Alph:
- Desc: a   **SrTp: d**   Cont:  **   DtSt: c   Dates: 1996,9999**

**006    m d s**
**007    c $b r $d m $e n **

- 006 for Computer Files/Electronic Resources
- Audn:     **File: d**   GPub: s

**Notes:**
This is the first of three screens showing the completed MARC bibliographic record.
The light green portions show the record as it would appear in final display in OCLC, and the two light gray boxes show the 006 fields in their mnemonic label display so that the values can be read and understood in the class.

It should be stressed that not all catalogers will necessarily complete all details of the record in exactly the same way, and that some variations in details are acceptable and to be expected.
Things to notice in this part of the record: The elements set in bold type face:
Type = a / language material
It is possible that some participants may have selected the computer file workform instead, and this can be discussed; this topic is taken up again in more detail in Case Study Topic #1 in Session 5a.
BLvl = m / monograph – used until code “i” for integrating resource is implemented by the utilities
Date Type = m / multiple
Date 1 = 1996, to agree with the 362 1 note on the next screen; this presumes that the cataloger has decided to take 1996 as an approximate or probable beginning date of publication; but 199u could be equally legitimate here
Date 2 must always be 9999 for an ongoing resource
Computer files/Electronic resources 006 must be added to code the record for the electronic aspects [makes it searchable by computer file qualifier in OCLC and in many local catalog systems]
File = d / document – since the content of the database has been judged to consist primarily of textual documents [this too might be legitimately debated by some participants]
Continuing resources 006 must be added to code for the continuing/integrating aspects of the database
Freq and Regl = u and u (frequency of updates is unknown [alternative could possibly be: blank and X, if known to be updated frequently but irregularly]
SrTp (Type of continuing resource) = d / updating database
Form and Original form = s / electronic
S/L (Entry convention) = 2 / integrating entry [this code is unique to integrating resources and will now identify this record as cataloged according to the new AACR rules for integrating resources as of Dec. 1, 2002.  The other unique new code in this record is SrTp d for updating database]
007 contains the most common values for the vast majority of Web sites and online databases
090 is a classification number that could be used for this database, providing a another method of subject arrangement and access

## Exercise 1: Completed record (2)

- 090    QH431** **
**245 04 The genome database $h [electronic resource] : $b GDB. **
**246 30 GDB **
**260    Toronto : $b Hospital for Sick Children ; $a Baltimore : $b Johns Hopkins University School of Medicine **
**362 1  Began in 1996?**
**538    Mode of access: World Wide Web. **
**500    Title from home page (viewed on Dec. 2, 2002). **
- 500    “An international collaboration in support of the Human Genome Project.”
- 520    The GDB stores and curates data generated worldwide by those researchers engaged in the mapping effort of the Human Genome Project (HGP). Database can be searched by keyword, name or accession number, gene name or symbol, query forms, and map location. A link also facilitates the insertion or editing of data. Reports, statistics, and documentation for developers are available via additional links.** **

**Notes:**
Things to notice in this part of the record:
245: The first title display on the home page has been selected as the chief source of information, and the “subtitle” chosen to be recorded as such.
The genome database is really the only feasible selection for title proper since it (a) provides the fuller form, (b) is the spelled out form of the acronym GDB, (c) is identical in both the first title display and the HTML header displayed in the browser title bar.
It is possible that some catalogers might transcribe the following as other title information (subtitle): “An international collaboration in support of the Human Genome Project.”  In this example it has been given in a quoted 500 note instead of taken as other title information for transcription.
246: GDB should be given as a variant form of title based on the revised 12.1E1 (as instructed in IR 3.2.4). 
256: The area was eliminated from the rules with the deletion of rule 9.3 in the 2004 Update to AACR2. Generally retain the terms formerly used for this area (electronic data; electronic program(s); and, electronic data and program(s)) and any details about files, statements, bytes, etc., when using existing records for copy cataloging if the information still characterizes the resource.Such information now can be given in a Type of computer file or data note (516 field; see IR.9.21), combined with other notes (e.g., a Summary note; see IR.9.19), or given in the 300 field if the option in AACR2 9.5B3 is applied (see IR.7.2.2).
260: The two main institutions responsible for the database being published online have been given; one could argue for one or the other alone, but here both are given.
Since no beginning date of publication was stated explicitly anywhere with the resource, this record is following the primary AACR rule and the LCRI to omit it from Area 4 (260 $c).  If following the AACR option, one could give either [199-]- or [1996?]- in 260 $c.
362 1: this record has an approximate, probable date of publication stated in this publication note, the question mark indicating its probability rather than certainty.  This also could be debated, the note worded differently, or omitted altogether depending on cataloger judgment.
538: the standard Mode of access note must be given and is normally the first note in the record.
500: the source of title and item described notes must be given; they do not have to be combined, but this record has done that, as is the more common practice.  
“Home page” is the term selected here, but other terms are also legitimate, such as “title screen”, etc.  And participants could also have selected HTML header or title bar if they chose that as the chief source.  
The date viewed will always be the date actually viewed and cataloged.
520: This record also includes a 520 summary description note, which participants probably will not have time to compose but you would want in an actual record.

## Exercise 1: Completed record (3)

- 610 20 Human Genome Project.
- 650 _0 Human gene mapping $v Databases.
- 650 _0 Human genome $v Databases.
- 710 2_ Human Genome Project.
- 710 2_ Hospital for Sick Children.
- 710 2_ Johns Hopkins University. $b School of Medicine.** **
**856 40 $u http://gdbwww.gdb.org/  **

**Notes:**
Things to notice in this part of the record:
6XX: subject headings; the first is the name of the project itself.  
The use of the subdivision Databases could be debated based on its current definition in the LC Subject Cataloging Manual.  But it has been chosen for use here.
7XX: added entries: the name of the project again and of both publishers have been given as corporate name added entries.  Giving the names of publishers of Web sites and databases as added entries is very common since they often bear general responsibility for the intellectual content of the resources as well as “publishing” it on the Internet.  The lines between creator and publisher are frequently blurred on the Internet.  
This is not dissimilar to motion picture and videorecording cataloging where responsibility is diffuse and shared among many individuals and corporate bodies, and where corporate bodies may be regarded as both publishers and ‘authors’ of the content.
856: the electronic location / address of the database.
This must be the URL for the home page of the database, at the highest granular level of the resource, since the database as a whole has been selected to be cataloged and not some sub-portion of it.  

## Exercise 2: Web site home page:

**Notes:**
The beginning of the home page of this Web site.

Things to notice on this page:
The forms of title displayed on the home page and in the title bar (HTML header source).
The potentially interactive, computer program-based nature of the Web site.
Clues as to the publisher of the Web site, with two level of government institution being given – potentially as both title and publisher information

## Exercise 2: Hold cursor over an area of map to get info:

**Notes:**
Things to notice on this page:
Some level of interactivity by clicking on a map to get current watches, warnings, advisories, etc.
Content is being updated continuously and actively, does not consist of just ‘static’ textual data, but also seems to involve active computer programs to retrieve and update that data in a dynamic, computer-based way

## Exercise 2: Click to select:

**Notes:**
When Washington DC has been selected form the previous screen, you get to this page.

Things to notice on this page:
More clickable image maps, radar and satellite images that must be updated frequently every day, almost certainly by computer

## Exercise 2: Additional information for cataloging:

- From a source external to the Web site itself you know that the site began on the Web in 1995.

**Notes:**
This is an additional piece of information that the cataloger has from a source external to the Web site itself.  Although in practice most catalogers would not go hunting for such information external to the resource itself, there might be occasions where the cataloger has such information readily available at the time of cataloging or though their own personal knowledge about the resource, etc.
In this particular case, for the sake of this exercise, you have confirmed that this is definitely the date on which the Web site began, but it is not from one of the prescribed sources of information as given in AACR chapter 9.

## Exercise 2: Completed record (1)

**Type: m**    ELvl: I    Srce: d    Audn:      Ctrl:      Lang: eng
**BLvl: i**    **File: j**    GPub: f    MRec:                 Ctry: mdu
- Desc: a               **DtSt: c    Dates: 1995,9999**

- 006 for Continuing Resources
**Freq: k   Regl: r   **ISSN:**   SrTp: w   Orig: s**
**Form: s   **EntW:     Cont:   GPub: f   Conf: 0   Alph:  **   S/L: 2**

**006    skr wss f0 a2**
**007    c $b r $d m $e n**
**007    a $b j $d c $e z $f n $g z $h n**

**Notes:**
Things to notice in this part of the MARC record:
Type = m / computer file [this also could be debated and participants may have selected Type ‘a’]
File = j /online system or service [this is taking this Web site to function as an online service, including both data and programs]
Dates = multiple, 1995 is used for Date 1, based on 362 1 note, 9999 indicates indefinitely ongoing nature of this updating Web site
No computer files 006 is added since the coding is already present in the 008 [fixed field]
Continuing resources 006: the same as in the previous record except that SrTp is “w” for Updating Web site instead of “d” for Updating database.  Freq & Regl = k and “fill character” (regularly updated more frequently than daily).
Because this resource includes a lot of cartographic material, the 007 for Maps/Cartographic resources, should also be added in addition to the 007 for Computer files/Electronic resources 

## Exercise 2: Completed record (2)

- 090    QC875.U7
**245 00 National Oceanic and Atmospheric Administration, National Weather Service $h [electronic resource] : $b [website]. **
**246 30 National Weather Service **
**246 1_ $i Title in HTML header: $a NOAA - National Weather Service **
**260    Silver Spring, MD : $b National Oceanic and Atmospheric Administration, National Weather Service**
**310    Continuously updated**
**362 1  Began in 1995.**
**538    Mode of access: World Wide Web. **
**500    Title from home page (viewed on Dec. 2, 2002).**** **

**Notes:**
Things to notice in this part of the MARC record:
Title main entry: In contrast to the PCC Web site, in this case the Web site as a whole is not primarily about the corporate body itself, its own internal policies, procedures, etc.; it functions primarily as an online weather service for the general public as well as for this and other agencies.  Therefore the corporate body is best given as an added entry rather than as main entry. 
245 and 500: Full name taken as title from home page title display.  Presents “fuller form” than HTML header / title bar form.
246: title variant from HTML header / title bar given. 
256: The area was eliminated from the rules with the deletion of rule 9.3 in the 2004 Update to AACR2. Generally retain the terms formerly used for this area (electronic data; electronic program(s); and, electronic data and program(s)) and any details about files, statements, bytes, etc., when using existing records for copy cataloging if the information still characterizes the resource.Such information now can be given in a Type of computer file or data note (516 field; see IR.9.21), combined with other notes (e.g., a Summary note; see IR.9.19), or given in the 300 field if the option in AACR2 9.5B3 is applied (see IR.7.2.2).
310: Known to be updated frequently throughout every day (more frequently than daily).
362 1 note uses information from external source, since “any source” is a prescribed source of information for notes, but not for Area 4.  This also justifies the use of 1995 in the Date 1 fixed field element.

## Exercise 2: Completed record (3)

- 520    Presents information on the National Weather Service, which monitors extreme weather conditions such as hurricanes, tornadoes, and floods. Includes information on current weather observations and forecasts, and interactive map of current watches, warnings, statements, and advisories, and various other types of weather and climate information.** **
- 610 10 United States. $b National Weather Service.
- 650 _0 Weather.
- 650 _0 Meteorological services $z United States.
- 650 _0 Weather forecasting $z United States.
- 650 _0 Meteorology $v Observations.
- 650 _0 Climatology $v Observations.** **
**710 1_ United States. $b National Weather Service.**
**856 40 $u http://www.nws.noaa.gov/ **

**Notes:**
710: added name entry for the corporate body.
856: notice there are two given in the record; the previous screen shots did not point this out, and it was not a focus of this exercise, but it is worth noting here that there is another address for this site: both URLs take us to the same home page.  Also “weather.gov” was given at the top of the home page screen.  Some participants may have noticed that and even chosen to transcribe it as a title variant, which is also legitimate.

## Optional Exercise 7 (loose-leaf):New Record

- 245 00 Directory of digital geospatial metadata clearinghouses.
- Washington, D.C. : $b Federal Geospatial Data Committee**, $c [2001?]-**
- 300 v. (loose-leaf) ; $c 28 cm.
- 310    Updated annually
- 362 1   ---

**Notes:**
Important to note:
 You can give an approximate date in area 4 (260 $c) because you are cataloging from the first iteration of the resource, but it is in brackets, with a question mark.
 For the same reason, the 362 1 note is not used for publication date information.  
 And: no description based on note is needed since you are cataloging from the first iteration.  Remember that this is a difference between print and electronic integrating resources.  For electronic, both chapters 12 and 9 prescribe that you must always give the date viewed for description, even if cataloging form the first iteration; whereas for loose-leafs, however, (like serials) you give a description based on note only if not cataloging from the first iteration.