# Presentation: 248666

## Session 9: Translations, Editions and Versions

- What are the different types of related works?
- How are uniform titles, links, and notes used for translations, editions, and different versions?
- What cataloging information for reprints and microform reproduction comes from the original publication? What information comes from the reprint/reproduction?

**Notes:**
References

The trainer may want  to consult the following documents for this session.

CONSER Cataloging Manual: Module 14
CONSER Editing Guide: 580,765/767,775,776,777,787,Appendices L-M 
AACR2 12.7B8

## Use of Linking Fields and Notes for Related Works

-           Related works = horizontal relationships
- Translations and original language work (765/767)
- Language and other editions (775)
- Reprints (580/775)
- Microform reproductions (533/776)
- Other formats (530/776)
- Issued with entries (777)
- Companion publications (580/787)
- Cumulations (310 or 580/787) (Covered in Session 10)
- Supplements and special issues (525 or 770/772) (Covered in Session 10)

**Notes:**
Related works are horizontal relationships between different versions of a serial and other non-sequential relationships.  They may be issued simultaneously or at different times.  Monographs can also have many of these types of relationships.  In this session we will explore when serial related works are covered by notes on the related serial record and when they need to be cataloged separately.  

The MARC fields given on this slide show the field used when cataloged on the existing record vs. when cataloged separately.

Although electronic versions are listed here, they will not be covered in this workshop.

## Subfield $i in Linking Fields

- Defined for links other than 780/785
- Used for display text that can’t be generated from the display constant defined for the field
- Used with second indicator 8
- Use when one note is desired but it can’t be generated from display constants
- If there are multiple linking fields, field 580 is better in order to produce a single note

**Notes:**
Subfield $i for display text has been recently defined and can be used in place of 580 notes to explain the relationship.  This is particularly useful for 787 fields and can be used in all linking fields except 780 and 785.

$i cannot be defined for fields 780 and 785 because indicator 8, which is needed to suppress the display constants, could not be defined in these fields (no space left!)

If there are multiple linking fields from which a single note is desired, field 580 is still a better alternative.  

## Use of Linking Fields and Notes for Related Works

- 130 0   Cuba economic news. $l Spanish.
- 245 10 Cuba noticias económicas.
- 775 08 $i Issued also in English: $t Cuba economic news
- 	 $w ...

- Use subfield $i for cases where a note is to be generated from a single linking field

**Notes:**
Notes are not used as part of linking fields when the relationship is too complex. (see slide 5)

Notes are recoded in field 580 for reprints.

## Use of Linking Fields and Notes for Related Records

- Use field 580 where a single note is based on several linking fields

- Vols. for 1968- are cumulations of: Engineering index monthly; 1971- of: Engineering index monthly and author index; 1984- of: Engineering index monthly (New York, N.Y. : 1984).
- 787 1  $t Engineering index monthly $w ...
- 787 1  $t Engineering index monthly and author index $w ...
- 787 1  $t Engineering index monthly (New York, N.Y. : 1984) $w ...

## Often published at a later time and by a different publisher
Content is generally the same
The catalog entry of a translation is a uniform title consisting of: title (or uniform title) of the original and language of the translation (AACR2 21.14)
130  Title. $l Language
Give 580 note if more information needed
Field 041 must be added to the record of the translation

- Content is generally the same
- The catalog entry of a translation is a uniform title consisting of: title (or uniform title) of the original and language of the translation (AACR2 21.14)
- 130  Title. $l Language
- Give 580 note if more information needed
- Field 041 must be added to the record of the translation

- Translations (765/767)

**Notes:**
While many translations are published later, there are some that are published at the same time.

Bullet 3: If the original is entered under uniform title because of a  conflict with another serial or SAR, the catalog entry of the translation consists of the uniform title of the original and the language of the translation in $l. 

The language of the translation goes in subfield “l” in the uniform title.
Note that uniform titles were not given for translations under pre-AACR2 rules.

## Translations

- 580       Vols. for 1970 translated into English as: Ecology;
-              1971-1992  as: Soviet journal of ecology; and
-              1993-    as: Russian journal of ecology.
- 767 1    $t Ėkologiia. English. Ecology
- 767 1    $t Ėkologiia. English. Soviet journal of  ecology
- 767 1    $t Ėkologiia. English. Russian journal of ecology

-      Original:

-  One of the English translations:

- 041 1    eng $h rus
- 130 0    Ėkologiia. $l English.
- 245 10  Russian journal of ecology.
- 765 0    $t Ėkologiia

**Notes:**
Note the uniform title for the translation and the paired 765/767 linking fields.  Also the 580 note as the English title changes over time. 

The second example does not need a 580. The information is provided in the uniform title and 765 field.  

[NOTE:  the ligature diacritics are missing, because Powerpoint does not have them]

## Selected Translations

- 245 04 The reader’s digest.
- 767 08   $i Also available as a selected Chinese translation:
-               $t Du zhe wen zhai

-            041 1    chi $h eng
-            245 00  Du zhe wen zhai.
-            765 08     $i Selected translation from:  $t Reader’s digest

- Selected translation:

-    Original:

**Notes:**
Example of records for a English serial title and a Chinese translation of selections from it.  Selections don’t get a uniform title.  

Field 041 is added to the record of the Chinese translation. Codes are included for both the language of the translation and the language of the original (041 1   chi $h eng). 

## Language Editions (775)

- Usually published at the same time and by the same publisher. Content may differ
- Title may or may not be the same
- Provide a uniform title for the secondary edition based on title of primary edition (AACR2 25.3C)
- Give a separate 775 field for each known edition
- Provide 580 notes for editions when their titles are unknown or to provide more information (AACR2 12.7B8.f)

**Notes:**
The title proper of the one chosen as the primary edition is used to create the uniform title for the other editions.  If all of the titles are identical, they each get a uniform title qualified by the edition statement.

Use judgement as to giving multiple links when there are many different language editions.

## Language Editions

- 245 00  Worldnet at a glance.
- 775 08  $i Also issued in Spanish: $t Worldnet at a    glance. Spanish. Worldnet en un vistazo

- Primary edition:

-    Secondary edition:

- 130 0    Worldnet at a glance. $l Spanish.
- 245 10  Worldnet en un vistazo.
- 775 08  $i Also issued in English: $t Worldnet at a
-              glance

**Notes:**
Example of  records for Spanish and English language editions of the same serial. The uniform title of the secondary edition is given in the link of the primary edition. 

## Other Editions (775)

- May be issued at the same time and often have the same title
- Types of editions : geographical coverage (e.g., Ohio ed.), scope (e.g., teacher/student ed.), format (e.g. graphic ed.)
- Use a 580 note when there is more than one edition

## Other Editions

- 130 0    Trends in genetics (Reference ed.)
- 245 10  Trends in genetics.
- 250 		Reference ed.
- 310		Annual
- 580       Compilation of the articles published in the regular monthly    	ed.
- 775 1    $t Trends in genetics $w...

- 245 00  Trends in genetics.
- 310		Monthly
- 775 08  $i Vols. for 1985-1999 issued also in an annual compilation called: $t Trends in genetics (Reference ed.) $w...

**Notes:**
The title that is cataloged first among editions does not have a uniform title, unless it has a conflict with another unrelated title, of course.

## Reprints (580)

- New printing of a serial made from the original type image
- Text may be an exact reproduction or have slight variations
- Use serial treatment for reprints of serials, except for:
- A reprint that is of a single issue or a limited number of issues
- A collection of bibliographically unrelated serials

**Notes:**
Reprints of serials are cataloged as serials according to 12.0A1.  It is useful to catalog a reprint of a serial as a serial to keep the various editions together.  If your OPAC can limit by bibliographic level, this can affect what the user retrieves. 

If in doubt about monograph vs. serial treatment, treat as a serial.

## Reprints

- Main entry (as applicable)
- Base on the original title page:
- Fixed Field: Publication Status, Dates
- Title (245)
- Edition (250)
- Numbering (362)
- Base on the reprint:
- Fixed Field: Country, Frequency/Regularity
- Publisher, distributor, etc. (260)
- Physical description (300)
- Series (only if reprint issued in the series) (4xx/8xx)
-  580 note and 775 linking field

**Notes:**
Cataloging reprints can present problems because there is often more than one source that could be considered the chief source, i.e., the original and the reprint title page.  If the original serial title has changed, create separate records for each title, even if the reprint consists of only one volume.

See CEG Appendix L

## Reprints:O=Original  R=Reprint

**R****	**Freq: u   Regl: u  Ctry: nyu
**O    **PubSt: d  Dates: 1880,1883
**O   **130 0    Book keeper (New York, N.Y.)
**O**	245 14  The book keeper.
**R**	246 1    $i Reprint title: $a Book-keeper and American
-  		       counting-room
**R**     260       New York : $b Garland, $c 1989.
**R**     300       2 v. : $b ill. ; $c 29 cm.
**O**     362 0    I, 1 (July 20, 1880)-v. 6, no. 73 (June 19, 1883).
**R**     440   0  Foundations of accounting
**O**	 580      Originally published fortnightly: New York :
- 		       [s.n.], 1880-1883.
**O**     775 1    $t Book keeper (New York, N.Y.) $w ...

**Notes:**
The fields displayed here show the more important variable fields for reprints, with the “O” and “R” showing whether that field is based on the original or the reprint edition.  

Note that the original title is different than the reprint and the original title is treated as the title proper in this example.  The reprint title is published in a series, so the series appears in the 440 field and not in the 580 note.  The word “reprint” is no longer given in the 580 note.

## Microform Reproductions 

- U.S. practice does not follow AACR2 chapter 11 for microform reproductions
- Many libraries have chosen a “one-record” approach using the print record as the bibliographic record of choice with microforms given in holdings
- CONSER policy is to create separate records, particularly for master negatives

**Notes:**
Many libraries use a one record approach for microforms, as does GPO in its cataloging.  Print and microform holdings records are attached to this single bibliographic record. This is not standard CONSER practice, however.

Note to Canadian trainers: Discuss NLC and local practices.
U.S. catalogers should not use Canadian microform records with field 534. Instead, create a new record.

## Microform Reproductions

- Transcribe from the original (LCRI Ch. 11)
- Title and statement of responsibility
- Edition
- Numbering area
- Publication, distribution, etc.
- Physical description
- Series
- Provide general material designation (GMD) in 245 $h, [microform]

**Notes:**
Code all elements of the fixed field for the original, except for Form of Item. Form of Item is coded for the the form of reproduction.  

## Microform Reproductions

- Provide 533 note for information on reproduction and its publication
- Specific material designation, e.g., microfiche. **($a**)
- Place, publisher and date of reproduction **($b, $c, $d)**
- Physical description **($e)**
- Series statement of reproduction (if applicable) **($f)**
- Notes relating to reproduction (if applicable) **($n)**
- Provide link to record for the original print serial in field 776

**Notes:**
A  link to the print record is required for preservation microform masters.

A physical description fixed field (007) for the reproduction is mandatory for preservation microform masters. It is optional for other reproduction microforms.

## Microform Reproductions

- 245 00   Air carrier financial statistics quarterly **$h**                       	   **[microform].**
- 260  	   Cambridge, MA : $b U.S. Dept. of  	  	 	   Transportation, Research and Special 	 	 	   Programs Administration, 				   Transportation Systems Center, Center for   		   Transportation Information
- 300		   v. ; $c 22 x 28 cm.
- 533        **Microfiche. $b [Washington, D.C.] : $c Supt.   ****	****   of Docs., U.S. G.P.O. $e microfiches :  ****	****  ****	****   negative.**
- 776  1    $c Original $w ...

**Notes:**
When linking a microform reproduction to the original, CONSER practice is to just use the word “Original” rather than repeating the title because the titles are almost always identical.  (This is not true for electronic versions and this practice is not used for them.)

## “Issued With” Entries (777)

- When a serial is issued with another and each is separately cataloged
- Not to be confused with serials that have been bound together due to local policy
- Field 580 is used to explain the relationship

- 245 00  Harris Ohio marketers industrial directory : $b MID.
- 580       Vols. for <1982->  include the Harris Ohio buyers
- 	        industrial directory, also issued separately.
- 730 0    Harris Ohio buyers industrial directory.
- 777 1    $t Harris Ohio buyers industrial directory

**Notes:**
The 777 field produces a display constant of “With:” if the first indicator is 0.  In this example, a more complete note is wanted and a 580 field is used. (But note that is considering a suggestion from the PCC Task Group on Linking Entries to use 0 as the first indicator in all linking fields to facilitate hyper linking to the related record.) 

## Companion Publications (787)

- Sometimes related works are serials that are meant to be used together, or cover similar and related material
- Field 787 is used for this and other types of relationships not covered by the other linking fields

- 245 00 American universities and colleges.
- 787 08  $i Companion volume to: $t American  	  	  junior colleges

**Notes:**
There is no print constant associated with the 787 field. For this reason, the subfield $i is particularly useful in this field.

## Summary

- Notes may be generated from the linking field or from a 580 field.
- Uniform titles bring together serials that are issued in translations or different language editions
- Cataloging information for reprints and microform reproduction comes from the original and the reprint/reproduction

## Exercises

## Exercise 1: 

- 010	 70-114606
- 245 04	 The index of twentieth century artists.
**260****	**** New York : $b Arno Press, $c c1970.**
- 300	 1 v.  ;  $c 29 cm.
**362 0****	**** Oct. 1933-Apr. 1937.**
- 555       Cumulative index with references to renumbered reprint
-              pages: p. [723]-[724]
**580****	****Originally published monthly: New York : Research **
**            ****Institute of the College Art Association, Oct. 1933-Feb. 1934;**
**            ****New York : College Art Association of America, Mar. 1934-**
**	****	****Apr. 1937**.
- 650   0	 Artists $v Biography $v Periodicals.
- 650   0	 Artists $v Bibliography $v Periodicals.
- 710 2	 College Art Association of America.
- 710 2	 Research Institute of the College Art Association (New York,   	  	 N.Y.)
**775 1****	****$t Index of twentieth century artists $w ...**

## Exercise 2:

- 130 0	Recent demographic developments in Europe (1994)
- 245 10 Recent demographic developments in Europe.
- 260      Strasbourg : $b Council of Europe Press, $c 1994-
- 300      v. : $b ill. ; $c 30 cm.
- 310      Annual
- 362 0   1993-
**500      Latest issue consulted: 1998.**
**530      Vols. for <1998-> also available on CD-ROM.**
- 550	Prepared by European Population Committee, Council of
-                   Europe, 1993- ; and: the National Statistical Offices of
-                   Non-member states of  the Council of Europe, <1998->
- 651 0   Europe $x Population $v Statistics $v Periodicals.
- 710 2	Council of Europe. $b European Population Committee.
**775 08****	****$i Issued also in French: $t Recent demographic**
**            ****developments in Europe (1994). French. Evolution **
**            ****d****é****mographiques récente en Europe $w ...**

## Exercise 2 (continued):

**776 1   $t Recent demographic developments in Europe (1994 : **
**            ****CD-ROM) $w ...**
**780 00 $t Recent demographic developments in Europe and**
**            ****North America $w ...**

## Exercise 3:

-  130 0	Western literary journal and monthly review (Cincinnati,        	Ohio : 1844)
- 245 10	Western literary journal and monthly review **$h [microform].**
**260****	****Cincinnati : $b [Robinson & Jones], $c 1844-1845.**
- 300	1 v.
- 310	Monthly
**362 0****	****Vol. 1, no. 1 (Nov. 1844)-v. 1, no. 6 (Apr. 1845).**
**533      Microfilm. $b Ann Arbor, Mich. : $c University   ****	****	****Microfilms. $e 1 microfilm reel ; 35 mm. $f (American   ****	****	****periodical series, 1800-1850 ; 527)**
**776 1****	****$t Western literary journal and monthly review   ****	**** ****	****(Cincinnati, Ohio : 1844) $w ...**
**787** 0**8****	****$i Issued simultaneously in Nashville, Tenn. as: $t   ****	****	****Southwestern literary journal and monthly review $w  **
**830 0  American periodical series, 1800-1850 ; $v 527.**