# Presentation: 519186

- Pat Jackson Michelle Day

**Meeting Center Disability-Related PRH Requirements**

## Overview

- Discuss disability-related PRH citations
- Navigate through the Job Corps Disability Website to learn about information and tools available to help center staff meet disability-related requirements
- Create a personalized reference document of disability-related program information
- Prepare for consultant review of disability program

## PRH Chapters

- Disability-related program information is in Chapters 1, 2, 5, and 6
- Requirements related to:
- Reviewing Applicant Files
- Orientation
- Training
- Disability Coordinator
- Policies and Procedures
- Networking/Partnerships
- Accessibility

## Chapter 1–Reviewing Applicant Files

- Requirements:
- If information on ETA 6-53, or information received directly from the applicant indicates that the applicant is an individual with a disability who will need reasonable accommodation, center must engage applicant in an interactive process with the applicant to determine what accommodations are appropriate (Appendix 103)
- Applicants must not be denied admission based solely on the need to provide reasonable accommodation (Appendix 103)

## Chapter 1–Reviewing Applicant Files

- Requirement: A qualified individual with a disability must not be denied admission to the center for safety reasons unless his or her disability is determined to pose a “direct threat” (Appendix 103)
- Defines direct threat
- Provides information on conducting direct threat assessment

## Chapter 2–Orientation

- Requirement: Include information about disability program during introduction to center life (PRH 2, Section 2.2, R1 (b10))
- Introduce disability coordinator
- Discuss or provide information about disability program
- Provide reasonable accommodation request form

## Chapter 5–Training

- Requirement: Conduct yearly disability training for all center staff (PRH Chapter 5, Exhibit 5-4)
- Include staff and students
- Individualize to needs of center
- Use training materials section of website for ideas and packaged training
- Use community resources to provide training

## Chapter 6–Disability Program Requirements

- Requirement: Implement a disability program to provide individualized and coordinated services to all students with disabilities (Section 6.11, R7)
- Disability Coordinator
- Policies and Procedures
- Networking/Partnerships
- Accessibility

## Chapter 6–Disability Coordinator

- Requirement: Appoint Disability Coordinator to oversee program (PRH 6: Section 6.11, R7 (a))
- Coordinate all aspects of center’s disability program
- Demonstrate commitment to the disability initiative (leadership)
- Delegate responsibilities
- Encourage all staff to take ownership of the program

## Chapter 6–Policies and Procedures 

- Requirement: Develop written policies and procedures related to (PRH 6: Section 6.11, R7 (b)):
- Center review of applicant folders–Folders of students with disabilities are reviewed in a timely manner
- Reasonable accommodation–Applicant/student with a disability can request changes/modifications that will allow him/her to participate in the program to an equivalent degree as a student without disabilities
- Formation of an interdisciplinary team–Center staff from various areas (wellness, academic, food service, vocational, CDSS, safety, etc.) work together to determine the individual needs of each student with a disability

## Chapter 6–Data Collection

- Requirement: Accurately collect and submit all required disability data (PRH 6: Section 6.11, R7 (c))
- Use the disability data collection module in CIS

## Chapter 6–Networking/Partnerships

- Requirement: Written plan to develop and maintain partnerships with outside agencies and programs that will assist the center in serving students with disabilities (PRH 6: Section 6.11, R7 (d))
- Develop a relationship with your local vocational rehabilitation agency
- Learn about the services the Job Accommodation Network (JAN) provides to Job Corps centers
- Network with local disability organizations (e.g., center for independent living, one stop, school system, colleges/universities, etc.)

## Chapter 6–Networking/Partnerships

- Develop relationship with outreach and admissions contractor
- Involve the regional office in the development of the center’s disability program
- Present information about Job Corps to local disability organizations
- Invite local disability organizations to visit center and to participate on center boards
- Educate local employers about hiring people with disabilities

## Chapter 6–Accessibility

- Requirement: Written self-assessment describing the current programmatic and architectural accessibility of the center with priorities and next steps (PRH 6: Section 6.11, R7 (e))
- Determine programmatic accessibility
- File review policy
- Alternative formats (tape, disk, Braille, large print)
- Sign language interpreters
- Instructional modifications/learning style

## Chapter 6–Accessibility

- Determine accessibility of physical plant
- Buildings/facilities (transportation/parking)
- Equipment
- Modify center safety plan to include general provisions that consider the needs of persons with disabilities and ensure the safety needs of each student with a disability are considered during the reasonable accommodation process

## Website Tools Chapter 1–Reasonable Accommodation

- CDSS Module, Outreach and Admissions Section
- Interviewing an applicant
- Direct threat assessment
- Reasonable Accommodation Module
- Components of reasonable accommodation process
- Sample forms to manage process

## Website Tools Chapter 2–Orientation

- Disability Coordinator Orientation/ Meeting PRH Requirements/Orientation (in development)

## Website ToolsChapter 5–Training

- Disability Coordinator Orientation/Meeting PRH Requirements/Training
- Suggested training topics
- Resources/Training Materials
- Slides and handouts from center,regional, and national trainings
- Resources/Tools for Staff
- Videos and others materials to assist with training

**Notes:**
Staff are aware of reasonable accommodation process and familiar with the interdisciplinary approach to serving students with disabilities

## Website ToolsChapter 6–Disability Coordinator

- Disability Coordinator Orientation/ Meeting PRH Requirements/Disability Coordinator
- Disability Coordinator Orientation/Inclusion
- Disability Coordinator Orientation/Tools

## Website ToolsChapter 6–Policies and Procedures

- CDSS Module, Outreach and Admissions Section
- Interviewing an applicant
- Direct threat assessment
- Reasonable Accommodation Module
- Components of reasonable accommodation process
- Sample forms to manage process

## Website Tools Chapter 6–Data Collection

- Disability Coordinator Orientation/ Meeting PRH Requirements/Disability Data Collection
- FAQs
- User’s Guide (coming soon)
- Data Center training

## Website ToolsChapter 6–Networking/Partnerships

- Resources/Web Resources
- Resources/Promising Practices
- Disability Coordinator Orientation/Meeting PRH Requirements/Networking, Partnerships, and Community Involvement

## Website ToolsChapter 6–Accessibility

- Accessibility Module
- Facilities
- Communications
- Program
- Self evaluation tool for program and facilities accessibility
- Disability Coordinator Orientation/ Meeting PRH Requirements/Accessibility

## Center Assessments

- Prearrival disability assessment questions available on website
- Regional health consultants (RHC) conducting review may request responses before visit
- RHCs will review responses, check for compliance, and provide technical assistance during center visit

## Center Assessments

- Information consultants may review:
- 	Disability data collection 	report for active students
- 	Written policies
- 	File review log
- 	Accommodation log and/or 	plans
- 	Staff training log
- 	Orientation materials
- 	Linkage agreements
- 	Accessibility self-assessment

- Other activities:
- Review files
- Interview staff/students

## Staff Resources

- Regional Health Consultants
- National Office, Barbara Grove _[grove.](mailto:grove.barbara@dol.gov)__[barbara](mailto:grove.barbara@dol.gov)__[@dol.](mailto:grove.barbara@dol.gov)__[gov](mailto:grove.barbara@dol.gov)_
- 	202-693-3116
- Humanitas, Michelle Day _[michelle](mailto:michelle.day@humanitas.com)__[.day@humanitas.com](mailto:michelle.day@humanitas.com)_
- 	301-608-3290 ext 205