# Presentation: 355072

## eGovernment Working Group Meeting

Chris Niedermayer, USDA eGovernment Executive

- Chris Niedermayer, USDA eGovernment Executive

## Agenda

**Guest Speaker: NASS Electronic Data Reporting**
**EITIRB Update****	**
**HR Online/Enterprise HR Update**
**GPEA Update**
**General Discussion/Q&A**
**Next Steps and Wrap-up **

**Agenda**

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## Past Briefings:
Universal Telecommunications Network (UTN) — February 13
Export.gov (Presidential Initiative) — February 20
eEligibility (Presidential Initiative) — February 27
Geospatial One Stop (Presidential Initiative) — March 13
Integrated Acquisition System (eProcurement) — March 13
Capital Planning and Investments (CPIC) — March 27
eTraining (Presidential Initiative) — April 9
eLoans (Presidential Initiative) — April 24
Smart Choice Candidate Business Cases — May 8 – June 19
Service Center eForms Demo — July 10
USA Services (Presidential Initiative) and GPEA/Paperwork Reduction Act — July 19
GovBenefits.gov Update/Demo and Lessons Learned — August 21

Today’s Briefing:
NASS Electronic Data Reporting

Planned Briefings:
Additional USDA-related Presidential Initiatives
Cyber Security
Enterprise Architecture

**Past Briefings:**
***Universal Telecommunications Network (UTN) — February 13***
***Export.gov (Presidential Initiative) — February 20***
***eEligibility (Presidential Initiative) — February 27***
***Geospatial One Stop (Presidential Initiative) — March 13***
***Integrated Acquisition System (eProcurement) — March 13***
***Capital Planning and Investments (CPIC) — March 27***
***eTraining (Presidential Initiative) — April 9***
***eLoans (Presidential Initiative) — April 24***
***Smart Choice Candidate Business Cases — May 8 – June 19***
***Service Center eForms Demo — July 10***
***USA Services (Presidential Initiative) and GPEA/Paperwork Reduction Act — July 19***
***GovBenefits.gov Update/Demo and Lessons Learned — August 21***
**Today’s Briefing:**
***NASS Electronic Data Reporting***
**Planned Briefings:**
***Additional USDA-related Presidential Initiatives***
***Cyber Security***
***Enterprise Architecture***

**EGWG Briefing Topics**

## Guest Speaker

**Question Repository System**

**Meeting GPEA:**
*Getting Your Documents on the Web the Easy Way*

## What’s The Story?

***NASS conducts surveys***
***Compile statistical reports based on survey results***
***Hundreds of  base survey instruments***
***Multiple variations of single base instrument***
***Each instrument is a paper document***

## What’s The Story?

***GPEA requires our instruments be available via the web***
***Currently manage 400+ Word Perfect Documents***
***Changes handled by complex WP macro library***
***Hard to work with, not complete, scattered***
***Macro author long gone***

## Requirements

***Word processing interface***
***Easy to use/reuse objects***
***End result must run on LCD client***
***Relational data base functionality***
***Ability to collect data via web***
***Instruments must be easy to build, modify***
***Lots of value (cheap)***

## The Solution

***Not a technical problem***
***Welded a word processor and a relational database (Word, Sybase)***
***A little box of magic in between***
***So flexible, front end and/or backend can be replaced with out major effort***

## How It Works

***Documents created in MS Word***
***Word Document is saved to the repository along with appropriate metadata***
***Producer logs into USDA web page***
***Web server ‘knows’ where to look for survey documents***
***Serves up web document directly from database repository***

## How It Works

***Producer answers questions***
***Server collects data and results are stored in Repository***
***Data readily available to be processed, sent other places***
***All in a nice, neat, simple client package that you already know how to use***

## Sample Question and Meta Data

## How It’s Rendered on the Web

##  Example of Web Survey

## QRS New Survey

## Building a Web Survey

## What’s Next?

***On-line, context-sensitive help***
***Additional data collection functionality***
***Advanced web rendering features***
***Interface to WebCAAF (Service Center Authentication)***
***Section 508 Compliance Validation***

## What’s In It For You

***Easy way to deploy documents to the web little/no extra work – cut/paste!***
***Ability to collect data from web form if necessary***
***Store native document, RTF, HTML, XML, PDF, image....***

## What’s In It For You

***Don’t like Word? Use Word Perfect, FrontPage, Open Office ***
***Don’t like HTML? Fine! Use XML, PDF***
***Don’t like Sybase – great! Use Oracle, SQL Server, any modern relational database***

## Bottom Line

***You have the opportunity to deploy all your documents to the web in an easy, simple to use tool, that your staff already knows how to use***
***The resulting documents can be rendered over the simplest client configurations***
***Prototype completed in 8 weeks***

## Questions

***Contact Information:***
***	******	******Bob Hocutt***
***	******	******Office of the Administrator***
***	******	******Director of eGovernment Programs***
***	******	******USDA/NASS***
***	******	******202-690-2990***
***	******	******bob_hocutt@nass.usda.gov***

## Agenda

**Agenda**

**Welcome**
**Guest Speaker: NASS Electronic Data Reporting**
**EITIRB Update****	**
**HR Online/Enterprise HR Update**
**GPEA Update**
**General Discussion/Q&A**
**Next Steps and Wrap-up **

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## EITIRB Update

**The Executive Information Technology Investment Review Board (EITIRB) met on August 21st to review USDA’s major investments and the overall information technology portfolio.**
- Agencies had submitted investment review packages to OCIO
- OCIO reviewed and scored, and the Executive Work Group made recommendations on each investment
- At the meeting, the board unanimously approved the recommendations of the Executive Work Group
**Although the Smart Choices were approved to progress to the Select phase at the July board meeting, the EITIRB again blessed them (as a component of the major investment portfolio).**
- Smart Choice business case teams are now kicking off the effort to meet Select Phase requirements.
**The EITIRB’s decisions will now be forwarded to OMB for their review and, ideally, inclusion into the President’s budget.**

## EITIRB Update

**EITIRB members expressed a strong desire to move from investment reviews to more active, continuous portfolio management**
- The EITIRB will now meet quarterly to enable more active management.
- Enhanced portfolio management will include:
- More closely reviewing investments to ensure they align with USDA’s strategic direction,
- Ensuring projects are on track to deliver expected benefits at projected cost, and
- Studying all steady-state systems to ensure they still efficiently fulfill their mission.
- The Board will take a more holistic view of the portfolio, focusing on how the entire set of investments integrates and serves the Department in addition to reviewing individual projects.

## Agenda

**Agenda**

**Welcome**
**Guest Speaker: NASS Electronic Data Reporting**
**EITIRB Update****	**
**HR Online/Enterprise HR Update**
**GPEA Update**
**General Discussion/Q&A**
**Next Steps and Wrap-up **

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## HR Update

**Enterprise HR Integration/ HR Online**
***Joe Colantuoni******Office of HR Management***

## Agenda

**Agenda**

**Welcome**
**Guest Speaker: NASS Electronic Data Reporting**
**EITIRB Update****	**
**HR Online/Enterprise HR Update**
**GPEA Update**
**General Discussion/Q&A**
**Next Steps and Wrap-up **

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## GPEA Timeline

**GPEA Timeline**

- July

- August

- September

**July 18:**
- eGovernment Team Kickoff Meeting

**August 1:**
- Follow-up eGovernment Team Meeting

**August 5:**
- Agency Kickoff Meeting

**August 5-21:**
- Initial One-on-One Agency Meetings

**August 30:**
- Draft Agency Responses Due

**September 6:**
- Final Agency Responses Due with Agency Head Memos

**October:**
- Launch Phase II (Information Value Chain)

**September 23:**
**Final Report Due to OMB**

## GPEA 2002 Progress Report Status

*As of today, draft GPEA progress reports submitted by 11 agencies (with 7 still outstanding*
*eGovernment Program providing one-on-one review of all drafts. *
*Final reports with accompanying memo from your Agency Head are due Friday, September 6**th**. *
*OCIO is compiling final report and strategic memo for a single Departmental submission. *

## Agenda

**Agenda**

**Welcome**
**Guest Speaker: NASS Electronic Data Reporting**
**EITIRB Update****	**
**HR Online/Enterprise HR Update**
**GPEA Update**
**General Discussion/Q&A**
**Next Steps and Wrap-up **

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## Questions and Answers/General Discussion

## Agenda

**Agenda**

**Welcome**
**Guest Speaker: NASS Electronic Data Reporting**
**EITIRB Update****	**
**HR Online/Enterprise HR Update**
**GPEA Update**
**General Discussion/Q&A**
**Next Steps and Wrap-up **

**Notes:**
High energy Welcome.

Get jazzed.  

Good things are happening:

	EITIRB meeting tomorrow for 30 minutes exclusively on 	eGov

	EC and I will be meeting with DS ideally this week as well 	but may slip to next week

	Relatively positive feedback from OMB based on our 	efforts – only Yellow

Thanks for efforts to date.  Time to roll up sleeves again.

## Next Steps

- We are planning general agency eGovernment updates for an upcoming EGWG meeting.
- We will send out a brief template shortly.
- Final agency GPEA spreadsheets and memos are due to OCIO this Friday, September 6th.
- ‘All Hands’ meeting for business case participants (originally scheduled for tomorrow) is being rescheduled.
- We continue to welcome your suggestions about additions to the eGovernment Web site.
- Next EGWG meeting will be Wednesday, September 18, at 11am in room 108-A.