# Presentation: 411374

## FOREIGN NATIONAL VISITOR AND GUEST ACCESS PROGRAM

- Rev June 4, 2008

## FOREIGN NATIONALS

- Visitors	-	3 or fewer days or FNs attending conferences for 5 or fewer business days
- Guests 	-	More than 3 days

## FOREIGN NATIONAL VISITORS

- Must be escorted by a US citizen employee of the DOC at all times
- Servicing Security Office must receive the following information as soon as possible but no later than one full business day prior to the visit
- Full name
- Gender
- Date of Birth
- Place of Birth
- Passport Number and Issuing Country
- Citizenship and Country(s) of Dual Citizenship (if applicable)
- Country of Current Residence
- Sponsoring Bureau
- Purpose of Visit
- Facility Number and Location
- Arrival and Departure Date
- Departmental Sponsor Name, Number and e-mail address

## FOREIGN NATIONAL GUESTS

- Must be escorted unless Servicing Security Office has granted unescorted access
- Servicing Security Office must receive the following information 30 calendar days prior to arrival
- Full name
- Gender
- Date of Birth
- Place of Birth
- Passport Number and Issuing Country
- Citizenship and Country(s) of Dual Citizenship (if applicable)
- Country of Current Residence
- Sponsoring Bureau
- Purpose of Visit
- Facility Number and Location
- Arrival and Departure Date
- Departmental Sponsor Name, Number and e-mail address

## DOES NOT APPLY TO:

- Lawful Permanent Residents or Protected Persons (both must present evidence of their status)
- FN DOC employees working _outside_ the US
- FN Diplomats and other FN Senior government officials for high-level policy dialogue
- FNs visiting DOC Facilities during public events or activities, or in areas that are open to the general public

## Departmental Sponsor?

- The Departmental Sponsor (DS) is a US citizen Federal Employee responsible for:
- Submitting FN information to the Servicing Security Office
- Protecting classified, Sensitive But Unclassified (SBU), or otherwise controlled, proprietary, or not-for-public release data, information or technology from FNs
- Ensures all DOC staff in the work area of the FN review and sign the Espionage Indicator’s Guide annually

## Departmental Sponsor Responsibilities

- Comply with all requirements for access approval and conduct of FNs
- Ensures the FN is only given access to information necessary for visit
- Unless approved export authorization through BIS, deny access to export-controlled material (Deemed Export)
- Unless approved, prohibit FN use of personal communication (cell phones), photographic (camera phones), recording (blackberry), or other electronic devices (laptop) in protected areas previously mentioned

## Departmental Sponsor (DS) Responsibilities

- Immediately report suspicious activities of FN to the Servicing Security Office
- Notify Servicing Security Office of any FNs visit date changes
- Ensure all Foreign National Guests understand and complete the Certification of Conditions and Responsibilities for a Foreign National Guest and send to the Servicing Security Office within _**72 hours**_
- Receive a Debrief upon the departure of a guest from a country  designated as State Sponsors of Terrorism and Countries of Proliferation Concern

## Departmental Sponsor (DS) Responsibilities

- Submit FN data to Servicing Security Office
- Deny access to a FN if the complete and accurate information is not provided in advance of a visit
- Maintain a FN data base with information provided on FN
- Receive a Debrief from Servicing Security Office when a FN visitor or FN guest from a country designated as State Sponsors of Terrorism and Countries of Proliferation Concern departs

## SERVICING SECURITY OFFICE MUST CONSIDER:

- FN country of residence, dual citizenship, residence, and birth
- Criticality of technology/information FN will have access to physically, visually, or virtually
- Sponsor compliance history
- Security Status of facility
- Length of visit

## SERVICIING SECURITY OFFICE RESPONSIBILITIES

- Submit FN data to OSY
- Deny access to an FN if the DS fails to provide complete and accurate information in advance of a visit
- Review alleged allegations of DAO 207-12 to determine the need of corrective action
- Notify Departmental Sponsor via e-mail of OSYs approval or disapproval
- Maintain a FN data base with information provided on FN
- Debrief Departmental Sponsor when a FN visitor or FN guest from a country designated as State Sponsors of Terrorism and Countries of Proliferation Concern departs

## Servicing Security Office Contact Information

- Chad Johnson
- (757) 441-6649
- Cjohnson2@doc.gov

- Carroll Ward
- (757) 441-3431
- Cward@doc.gov
- Pam Ruhlen
- (757) 441-3415
- Pruhlen@doc.gov

- Eastern Region Security Office