# Presentation: 458362

## Investment JustificationsAllowable Costs and Final Issues

## SAA Process for Collecting Needs

## IJ Overview

| STATEWIDE STRATEGY | Coordinate Public Safety Agency Needs | GOALS |
| --- | --- | --- |
| ASSESSMENT & BASELINE | Gather  information & requirements | GAPS |
| IMPROVEMENT PLAN | Organize information & plan how it will get done | INVESTMENT JUSTIFICATION |

**Determine Grant Programs Best Fit to Fund IJs**

**Statewide Interoperable Planning Activities**

## How It Fits Together

**PSIC FUNDING**

**Investment**
**Justification**

**GAPS**

**SCIP GOALS**

## IJ Timeline 

- August 22, 2007 – Application and Narrative Due
- 	SAA had to describe plan to solicit, review, and select Investments from State, local, and tribal government public safety agencies and authorized nongovernmental organization
- December 3, 2007 – Investment Justification Due
- Overview tab requires SAA to describe process used to identify, prioritize, and select Investments included in the Investment Justification
- State and local projects should be selected and identified by the submission of the IJ
- Contact your State Administrative Agency
- _[http://](http://www.ojp.usdoj.gov/odp/contact_state.htm)__[www.ojp.usdoj.gov/odp/contact_state.htm](http://www.ojp.usdoj.gov/odp/contact_state.htm)_

## Allowable Costs

**Planning and Coordination**
- Developing standard operating procedures for the use of the equipment, software, or systems
- Developing and enhancing communications plans and protocols
- Developing and/or conducting technology and needs assessments
- Developing requirements definition and analysis
- Developing concept-of-operations
**Acquisition**
- Acquisition planning
- Collecting asset inventories
- Conducting technology alternatives and feasibility analyses
- Developing system design (e.g.., engineering or site survey)
- Authorized equipment list
**Deployment**
- Installing and build-out of communications system infrastructure
- Distributing portable and mobile equipment
- Conducting system acceptance testing
- Conducting certification and accreditation

## Allowable Costs

**Operations and Maintenance**
- Costs that are NEW and directly associated with the PSIC Investment, non-supplants, and applicant must have a sustainability plan beyond the grant period of performance
- O& M costs of equipment such as service fees for cellular and satellite-enabled equipment and related communications service
- Personnel and fringe benefit costs for new personnel whose position(s) directly relate to the PSIC Investment
- Utility costs, supplies, repair and replacement costs
- General logistic support costs
**Training**
- Conducting comprehensive interoperable communications user training on equipment, software, or systems
- Conducting multi-jurisdictional interoperable communications-specific exercises and drills
- Developing user guides and instruction manuals (e.g., develop a “cheat sheet” to ensure effective use of the interoperable communications system
- Hiring of personnel or contractors/consultants to conduct training activities, including backfill and overtime costs

## Disallowable Costs

**Disallowable Costs**
- Hiring of a sworn public safety officer for the purposes of fulfilling traditional public safety duties or to supplant traditional public safety positions and responsibilities
- Supplanting existing costs, such as salaries, benefits and overtime for existing employees, sworn officers, grant writers, and other staff who do not directly contribute to the PSIC project
- Office expenses such as phones, vehicle costs, office rentals, furniture and equipment, office supplies, and indirect charges

## Eligibility

- Public Law 109-171 defines public safety agency as:
- 	“...any State, local, or tribal government entity, or nongovernmental organization authorized by such entity whose sole or principal purpose is to protect the safety of life, health, or property.”
- 	(See Pub. L. No. 109-171, § 3006(d)(1), 120 Stat. at 24 (2006)
- Public safety agencies may include homeland security, law enforcement, fire, and emergency medical services, etc.
- For example, such State public safety agencies may include State Highway Patrols, State Health organizations, and State Departments of Public Safety.  Authorized nongovernmental organizations may include for-profit ambulance services, volunteer fire fighters, and agencies that are responsible for responding to 911 calls, among others.

## Multi-JurisdictionalMulti-Agency

**Proposals must meet both requirements**** **
- _Describe multiple jurisdictions_
- State project
- State and local combined initiative
- More than one local government
- More than one tribal government
- Combination of local and tribal governments
- Regionally-focused projects
- _Describe multiple agencies and/or multiple disciplines_
- Project should involve multiple functions areas: fire, law enforcement, emergency management, public health, public works, communications centers, etc.
- A State Police agency would need to have an effort that involves another discipline, such as fire or transportation
- Local initiatives need to involve more than one functional area, such as an emergency management and public health initiative

## Matching Requirements

- Applicant is required to provide not-less-than 20 percent of the costs of acquiring and deploying the interoperable communications system
- The non-federal match _must_ be associated with the acquisition, deployment, and/or M&A of the investment
- Planning, coordination, and training activities do not require a match.  The applicant cannot use these activities to count toward the non-federal matching requirement

## Period of Performance

- Statewide Plan - Period of Reimbursement
- April 1, 2007 – December 3, 2007
- Up to 5% of the total allocation can be reimbursed for the State’s costs incurred to incorporate the PSIC criteria into the Statewide Communications Interoperability Plan.
- Costs must be associated with the PSIC criteria
- Period ends December 3rd with the submission of the Statewide Plan
- Grant - Period of Performance
- October 1, 2007 – September 30, 2010
- These funds have a Special Condition so that the applicant cannot expend, obligate, or drawdown federal funds until approval of the Statewide Plan and Investment Justifications
- Period between October 1 and approval, applicant can (at own risk) incur costs associated with the acquisition, deployment, and M&A of the interoperability project, which will not be reimbursed but can be used as portion of the match requirements, if the project proposal is approved
- Planning, coordination, and training costs incurred prior to the approval of Statewide Plans and IJs (not related to the SCIP/PSIC criteria) will _**not**_ count towards the match or be reimbursed
- All funds must be _**EXPENDED**_ by September 30, 2010

## Contact Information:Laura PettusEmail: lpettus@ntia.doc.gov