# Presentation: 037911

## TAS and BETCStandardizingReengineeringCarolann Markland

_**TAS and BETC**_**Standardizing****Reengineering****Carolann Markland**

## TAS

- Acronym for Treasury Account Symbol, TAS refers to the receipt, appropriation, and other fund account symbols and titles as assigned by the Department of the Treasury.
- Format Standardization  - move towards TAS component pieces, supports CGAC

## What are the TAS Changes?

_**What are the TAS Changes?**_

- Elimination of Standard Subclasses – replaced by BETC.
- Example: Subclass “88” replaced by BETC “INVTSEC”
- “(88)20x1234” replaced by “20x1234 INVTSEC”
- Former Subclass field renamed to “Sub-level Prefix” – only used for programmatic breakdowns of the TAS for Treasury publication purposes; have a unique meaning or unique need for sub-classification that is NOT based on transaction types or business events.
- Example: Sub-level prefix “15” on 20x8005 represents “Refunds of Taxes”
- 	                   Sub-level prefix “16” on 20x8005 represents “Admin Expenses”
-        Both sub-level prefixes of this TAS have same business event of DISB,
-        But are presented on different tables of the Monthly Treasury Statement

## What are the TAS Changes?

_**What are the TAS Changes?**_

-  Expansion of Dept Agency Codes – from 2 to 3
- Current 2 digit department codes will be right justified and zero filled.
- Standardized names: From “Dept Regular” to “Agency Identifier”
-         From “Dept Transfer” to “Allocation Transfer Agency Identifier”
-  Expansion of Fiscal Year –
-  String-based GWA TAS expands FY to 2 characters;
- Multi-year is 5 characters (2 years separated with a slash)
-   Component-based GWA TAS expands FY to 4 characters each
- Beginning FY and Ending FY each have separate fields
- Alpha characters (X, F) are also in separate field

## String TAS Format

| Description of Data Element within the string | Example |
| --- | --- |
| The Sub-level Prefix (if populated) is the first two characters of the TAS separated from the rest of the TAS by parenthesis. The Sub-level Prefix represents a programmatic breakdown of the account for Treasury publication purposes. | (01)  |
| The Agency Identifier - Treasury Agency Code of the Agency Owner.  | (01)14  |
| If authority for the Account has been transferred from the Agency Owner to another agency, the Agency Owner will move to the third element of the TAS. The Co-Owner will move to the second position immediately before the Agency Owner, separated by a hyphen.  | (01)14-11  |
| The Fiscal Year, if presented, will contain a two-character year field, a five character multi-year field (two years separated with a ‘/’), or a single alpha character.   | (01)14-11X
(01)14-1101
(01)14-1101/02  |
| The Main Account Number represents the type of Fund and the purpose of the account within that Fund.  | (01)14-11X0300  |
| The Sub-Account Symbol Identifies an available receipt or other Treasury-defined subdivision of the main account.  Valid ranges are 1 - 999 and are presented immediately following the Main Account Number separated by a '.'. There will be no leading zeroes in this field.  | (01)14-11X0300.1 |

- * This format is to be used in IPAC only.  Serves as temporary standard format until Component format is implemented.

## Component TAS Format

_**Component TAS Format**_

| Field Name and Description | Size | Example |
| --- | --- | --- |
| Sub-level Prefix Code -  if populated, is a programmatic breakdown of the account for Treasury publication purposes. If Sub-level Prefix does not apply, it shall be two spaces.  | 2 | 01 |
| Allocation Transfer Agency Identifier  - the agency identifier of the agency receiving funds through an allocation transfer. If Department Transfer does not apply, it shall be spaces. Current 2 digit department codes will be right justified and zero filled.  | 3 | 011  |
| Agency Identifier – Agency Identifier of the Account Owner. Current 2 digit department codes will be right justified and zero filled.  | 3 | 014  |
| Beginning Period of Avail – In annual and multiyear accounts, identifies the first year of availability under law that an appropriation account may incur new obligations. If single/annual year account, shall be same as Ending Period of Avail.  No X or F accounts. | 4 | 2001
2001
 |
| Ending Period of Avail - In annual and multi-year funds, identifies the last year of funds availability under law that an appropriation account may incur new obligations.  | 4 | 2001
2002  |
| Availability Type Code – Identifies no-year “X” accounts,  suspense/clearing “F” accounts, Treasury’s Central Summary General Ledger “A” account, and merged-surplus “M” accts. | 1 | X |
| Main Account Code - represents the type of Fund and the purpose of the account within that Fund.  | 4 | 0300  |
| Sub-Account Code - Identifies an available receipt or other Treasury-defined subdivision of the main account  | 3 | 001 |

## BETC Definition

- Acronym for Business Event Type Code, BETC refers to an 8-character code that indicates the type of activity being reported (e.g. receipt, disbursement, etc.)
- BETC determines the transaction effect on the Treasury Account Symbol’s Fund Balance with Treasury
- BETC replaces transaction codes and standard  sub-classes but at a more intuitive level of detail.

## Sample BETC

**Code****	****	****Activity****	****	****	****Transaction****	****Trans****	****Sub**
**	****	****	****	****	****	****affect on TAS****	****Code****	****Class**
- DISB		Gross Disbursement	D (decrease)	61	--
- COLL		Offsetting Collection	C (increase)	71	--
- INVTSEC	Investment in Treasury 	D (decrease)	61	88
- 			   Securities
- REDTSEC	Redemption of Treasury	C (increase)	71	98
- 			   Securities

## Slide 9

## TAS/BETCs for IPAC Reporting available on GWA website:

- _www.fms.treas.gov/gwa/ref_guidance.html_
-  Currently only displaying TAS/BETCs for IPAC
-  Currently displaying 3 formats:
-  CGAC-approved TAS components
-  standard TAS string to be used in IPAC only
-  original TAS string currently used in IPAC
-  Future will display TAS/BETCs for other interfacing systems
-  Future will be SAM downloads