# Presentation: 881974

## GrantSolutions.govGrants Center of Excellence(CoE)HHS Administration for Children & FamiliesSystem Screen Snapshots – October 2007

## Table of Contents

**GrantSolutions.gov modules**
- Discretionary Grant Module			 3 -13
- Review/Reviewer Module     			14 -15
- Mandatory Grant & Batch Awards		16 -17
- Enterprise Reporting *(ERS)*			18 -19
- Extranet for post-award reporting *(OLDC)*	20 - 22
**Opportunities for standard interfaces**
- Interface points                         		23-25
- PL 106-107 streamlined forms		26-27

## Workload Management

**Grants Specialist Grants List**

**Managing Grant Actions**

**Notes:**
Show MGL and Manage amendment screens – some of the workload views

## Award Generation

**Sample Award Notice or Letter**

**Notes:**
Draft NGA

Action for Boston Community Development, Inc. 

Show pdf and edit screen (if needed)

## Electronic Grant Files

## Electronic Notification (Grantor and Grantee)

**Message Center & Email Notifications**

**Notes:**
Login kmak
Notification of key actions/tasks

## Manage Post-Award Actions

## Grants.gov Interface

**Receive and Accept Grants.gov Applications**

**Notes:**
Search 12/10/2005 – 12/24/2005

## Application WorkloadAssignment

**Notes:**
On the Administrative level, the organization structure is established and staff is assigned to each Grant Program Office. This controls general access within an organization.

As each funding opportunity is posted, specific staff is assigned to process the application.

## Announcement Set Up

## Flexible Review &Checklist Templates

**Application Screening**

**Sample**** ****Business Review Checklist**

## Non-CompetingContinuation Application

## Award Notification

## Review Management Module

**Review Management Module**

**Review Panel Management**

**Review Panel Status**

## Review Management Module

**Review Management Module**

**Application Review Status**

**Application Scoring Results**

## GrantSolutions.GovMandatory Grant Allocations

**Allocations determined using statistics & formula**
**Can be exported or adjusted for “what if”**

## GrantSolutions.GovMandatory Grant Awards

**Awards are made in batch**
**Notices use pre-defined mail merge template**

## GrantSolutions.GovEnterprise-wide Reporting System (ERS)

## GrantSolutions.GovSample ERS Report

**User can select data**
**Report can export in Excel, text or PDF**

## System Access Dynamic

- Roles assigned in a menu tree to restrict appropriate access & capabilities.

## OLDC SubmissionsReports & Continuation Applications

**OLDC Submissions****Reports & Continuation Applications**

**Pre-population of continuation applications**
**Validation against back-office database of submissions through**
**Automated tracking, routing, receipt, review and update of information**

## GrantSolutions.GovOLDC Pre-award & Post-award

- Reports & continuation applications
- Back-office database used for:
-   Pre-population of grant information
-   Validation of submitted information
- Form supports
-   Automated calculations
- Data stored in database
-   Report receipt status
-   Data such as unobligated balance

**Electronic SF-269 **** submitted by Grantee**

## Front-office / Back-officeInterface Points

## Opportunities for StandardSystem-to-system Intefaces

**FMLoB – GMLoB Interfaces**

**FFR Pilot**

**PPR Pilot**

**FFATA**

**Notes:**
 We will be showing you capabilities of the GrantSolutions.gov system but also want to mention a few coming pilots and currently available capabilities of which you may not be aware.
 We currently interface with Grants.gov FIND and APPLY and we also interface with our accounting and payment systems.  We ship data reports to the Department and to Congress.  Data is publicly available for viewing on the HHS TAGGS website.
 This year we are participating in some pilots
 In April ACF published the Federal streamlined Performance Progress Report (SF-PPR).  It is in clearance now and targeted for usage and electronic collection pilots by November 2007.
 The Payment Management System has piloted the SF-FFR (financial report) with over 100 grantees.
 As part of the GMLoB we’ll be working on interfaces to other financial and payment systems as well.

## FMLoB and GMLoBCommon interface opportunities

- Account setup & maintenance
- Accounting & organization codes, object classes, appropriation/ treasury codes, vendor codes
- Funds availability
- Available funding appropriation/apportionment/ allowance
- Balances after known obligations & commitments
- Transaction processing
- Obligations & Commitments (optional)
- Extensions & Closeout
- Change of vendor/grantee
- Error processing logs/suspended records
- Reconciliation & Synchronization
- Monthly synchronization of obligations that may include status of closeouts, disbursements and accruals

## Federal Financial Report SF-FFR

**Federal Financial Report (SF-FFR)**
**in pilot with **
**Payment Management System**

**Other streamlined forms in draft**
**at OMB:**
** ****Performance Progress Reports**
** ****Real Property Report**
** ****Tangible Property Report**
** ****Invention Reporting**

***(& other streamlined government-wide forms)***

## Performance Progress Report                SF- PPR  

**Performance Progress Report****                ****SF- PPR  **

- Cover page *required*
- Can be the _**only**_ page required
- Plus short narrative or attachment
- Similar to 424 applications
- 6 Forms/Formats *optional*
- Performance Measures
- Program Indicators
- Benchmark Evaluations
- Table of Activity Results
- Activity-based Expenditures
- Program/Project Management
- Draft forms posted
- March 8th PL 106-107 webcast
- www.grants.gov/aboutgrants/grants_news.jsp