# Presentation: 854781

## User Group Presentation – Release 2.18(No Meeting)

## Overview – Release 2.18 HighlightsBlack font – See Screen Shot in Presentation for more detailed explanationBlue font – No Screen Shot in Presentation

**GLOBAL CHANGES**
- Technical tracking fields have been removed from launch pages (Ticket 13235).
- System automatically closes blank web page that appears when attachment is opened (Ticket 19858)
- “Save and Return to Main” buttons have been changed to “Save and Start Workflow” where appropriate (Ticket 20091)
- Principle Investigator name now works in the “Public Search” when PI has been identified by recipient using the “Manage Recipient Users” feature. (Ticket 20980)
**For FALD** – Access to FinLitLog entries for a document are now always accessible with or without a task on the document (Ticket 23586)
- Link to Help Desk Phone number is easier to find when password assistance is needed (Ticket 23610)
- Incorrect URL on Progress Report Notifications has been fixed.  (Ticket 24774)
**INBOX Tab **
- All notifications are now included in “Notifications” section of user’s inbox – some previously only went out via email.  (Ticket 24086)
**APPLICATION Tab**
- Project Dates have been added to Application Header and Application Submission Type has been removed. (Ticket 2531)
- FAIS Document has been modified so that scope of work fits within the width of a printed page and does not get cut off on the left side.  (Ticket 2789)

## Overview – Release 2.18 Highlights (cont.)Black font – See Screen Shot in Presentation for more detailed explanationBlue font – No Screen Shot in Presentation

**APPLICATION Tab (continued)**
- Asterisks (*) have been added to Authorizing Official, Requestor, and ACCS Lines fields of the Procurement Request Details page to show that they are required. (Ticket 12937)
- Program Officer award reassignment feature has been fixed to include reassignment of tasks for associated Progress Reports. (Ticket 17737)
**For GMD** – Cost Analysis data is saved when validation fails so that it does not have to be re-entered. (Ticket 18702)
- Recipient Name in Award File Header and on FAIS sheet now comes from the *Associated Organization* record in the database, not from the “Legal Name” field on the SF-424. (Ticket 20768)
- Proposal Number field on the Application Details page now displays a full 20 characters.  Previously some characters were cut off on the display if the Proposal Number was long. (Ticket 20788)
- Application Rejection letter has been enhanced to display Application Title, RFA Name, and FFO Number.  Also a cc: of the rejection notice is now sent to the Program Officer who initiates the rejection notice (Ticket 22027)
- On Conduct Negotiations screen the error message referring to the “Authorizing Official” has been fixed to refer to the “Authorized Representative”  (Ticket 23257)
**AWARD Tab **
- The “SAC Report” buttons on the Award Package Details (CD-450) and Amendment (CD-451) screens have been changed to “Special Award Conditions” .  (Ticket 6033)

## Overview – Release 2.18 Highlights (cont.)Black font – See Screen Shot in Presentation for more detailed explanationBlue font – No Screen Shot in Presentation

**AWARD Tab (continued)**
- Users can now change amount of Partial Funding up to the time that the Authorizing Official signs off on the Procurement Request. (Ticket 11935)
- SF-272 Report Frequency field of the Grants File Header now indicates that NON-ASAP recipients must use SF-270 for payments.  (Ticket 12991)
- Notifications are sent to Authorized Rep and Program Officer when recipient attempts to submit a No-Cost Extension WITH Expanded Authority within 10 days of the award.  (Ticket 13007 – fixed in previous release except notifications)
- Problem with accessing, and notification of, declined awards in Grants Online has been fixed. Notification will go to Grants Officer, Grants Specialist, and Program Officer (Ticket 17147)
- When searching for awards, recipients will no longer be able to see Pending awards that have been signed by the Grants Officer but have not yet completed the CBS/ASAP process.   *New Pending statuses:* “Pending Offer” and “Pending Acceptance” (Tickets 19245, 22219)
- Statuses for rejected SF-270 and rejected Award Action Requests are now displayed properly. (Tickets 19601, 19638)
- Transaction Date has replaced Amendment Number in list of draw downs (Ticket 19946)
- Generation of Final Report Due notifications has been fixed for those that are more than 2 weeks in the future. (Ticket 20523)
- When creating a SF-272A, withdrawn or FINAL SF-272s will no longer be available. (Tickets 20922, 24353)
- Amendment is now locked for CAMS 1st and 2nd approvers. (Ticket 21342)

## Overview – Release 2.18 Highlights (cont.)Black font – See Screen Shot in Presentation for more detailed explanationBlue font – No Screen Shot in Presentation

**AWARD Tab (continued)**
- Notifications are now properly generated upon Grants Officer approval of non-Amendment Award Action Requests. (Ticket 21452)
- An Internal Use Only comment feature has been added to Progress and Financial reports.  (Ticket 22395)
**For Recipients** - Problem with display of certain recipient workflow has been fixed. (Ticket 22792)
**For GMD** – Upgrades have been made to the Enforcement functionality. ( Ticket 22985)
**For Recipients** – List of available Grants Online roles has been updated to include all recipient roles; previously “Submitting” roles were not available on the drop down list. (Ticket 22999)
**For Recipients** – An “Instructions” link has been added to the details pages for the SF-272 and SF-269 displaying a copy of the instructions from the OMB form. (Ticket 23237)
**For FALD** - Problem with Award Action Request workflow at FALD has been resolved. (Ticket 23336)
- Workflow for declined amendments has been updated to include steps for GMD acknowledgement and CBS de-obligation (if funded).  These steps were added for declined new awards in the previous release. (Ticket 23380)
- A NEW Award Action Request has been created for “Termination for Convenience”.  (Ticket 23482)
- Status of reports is now properly set to “Delinquent” when report has been returned to the recipient and not re-submitted for over 30 days.  (Ticket 24246)

## Remove items from Launch Pages (Ticket 13235)

**OLD**

**NEW**

**Notes:**
Items removed from top of Launch page:
Creator
Create Date
Status Date
Last Edited User

This data was confusing to end users when back-end database changes were made by the Help Desk.  Migrated records can be identified by ID numbers that start with a number “1”.

## Remove items from Launch Pages (Ticket 13235) cont.

**OLD**

**NEW**

**Notes:**
Items removed from Sub Documents and Associated Documents:
Creator
Create Date
Last Action User
Status Date

## Change “Save and Return to Main”  button to “Save and Start Workflow” (Ticket 20091)

- 1) Project Progress Report
- 2) SF-269
- 3) SF-272
- 4) SF-270
- 5) Award Action Request

-   6) Input Paper Application
-   7) Enforcement - Suspension (GMD)
-   8) Enforcement - Termination (GMD)
-   9) Amendment (GMD)
- 10) Partial Funding

***NOTE: Additional guidance added to Workflow Warning message to direct users back to Inbox to forward the document***

## Link to Help Desk Phone number for new password is more obvious (Ticket 23610)

**OLD**

**NEW**

## All Notifications are now included in “Notifications” section of user’s inbox  (Ticket 24086)

**Delinquent PPR Notification           **
**Delinquent Report Notification        **
**Due FFR Notification                  **
**Due PPR Notification                  **
**Manage Award Users Pending             **
**Report Enforcement Notification**
**Review Synopsis Pending**
**RFA Notify Recipients Pending**
**RFA Post Application Package Pending**
**RFA Publish Pending**
**RFA Review Pending**
**Upcoming FFR Notification             **
**Upcoming PPR Notification**

***These notifications were previously sent out via email but were not copied to the “Notifications” section of the Inbox.***

## Changes to Application Header (Ticket 2531)

**OLD**

**NEW**

## Scope of Work on FAIS Sheet fits printed page (Ticket 2789)

**OLD**

**NEW**

## “SAC Report” button changed to “Special Award Conditions” (Ticket 6033)

**OLD**

**NEW**

## SF-270 indicator is now in SF-272 Frequency Field of Grants File Header.  (Ticket 12991)

## Transaction Date added to list of Drawdowns (Ticket 19946)

## New “Internal Comments” Feature for Financial and Progress Reports (Ticket 22395)

***Read this Note!***

## New AAR - “Termination for Convenience” (Ticket 23482)

## Additional Resources

**GrantsOnline.QandA@noaa.gov**
**GrantsOnline.HelpDesk@noaa.gov**
- (301) 444-2112
- (877) 662-2478  (1-877-NOAAGRT)
**Grants Online PMO Website at **_**www.ofa.noaa.gov/~grantsonline**_ **to Access:**
- Grants Online Training/Support Resources
- Frequently Asked Questions
- What’s New page