# Presentation: 824238

## Operation Staff Meeting (OSM)October 2002

- Presented by the DCP ARC

*Putting the pieces together for a new fiscal year*

## Agenda

- Fiscal Year Closeout: Lessons Learned
- New Issues
- New charge for paper tickets
- New NFT Website
- Status Report on the Travel Module from the New Business System
- It’s CFC time
- Tracking your pre-obligations throughout     this new fiscal year

## Looking Back

- FY’02 Close Out

## Fiscal Year Closeout:  Lessons Learned

- Thank you for your responsiveness during closeout; it helped us tremendously. However, the following things will improve next year’s fy close out:
- Always log your credit card orders.
- Intramall:  log non-mall orders immediately;
- ADB:  use a paper log
- Be sure to **approve** your charges once you’ve reconciled them in the Intramall
- Let us know if you have pending CREDITS or DISPUTES
- Keep up with your vouchers (due 5 days            after return)

## NEW ISSUES

- The INTRAMALL:  It’s here to stay (*at least for another year*)
- REMINDER:  ARC Contacts:
- Lanette is the NED contact (badges)
- Jill is the Fascard contact
- Jill is the Travel Card contact
- Michelle is the ITAS contact

**Notes:**
Vanessa

## Moving Forward

- TRAVEL ISSUES

## Save The Taxpayer Some Money!

- Use E-Tickets Whenever Possible:
- Continental, Delta and American Airlines are charging a $20 fee for a paper ticket for:
- Tickets that could have been processed as E-Tickets;
- Tickets issued In the United States and Canada.
- We’ve been told that many other Carriers are going to phase-out the use of paper tickets soon.
- When using E-Tickets, be sure to give your travelers a copy of their itinerary with the E-ticket information.

## The New NFT (Notification of Foreign Travel) Website 

- How to submit a Notification of Foreign Travel (NFT)  [ TUTORIAL ]
- U.S. DHHS Intranet Office of Global Affairs (OGHA)
- _[http://ogha.psc.gov/ogha](http://ogha.psc.gov/ogha)__  Has the instructions for entering Notification of Foreign Travel._
- Log in = **email address**
- Password = **PREPARER**
**You must use Internet Explorer (rather than Netscape)**
- NFT Help Desk (301) 443-1177

## New Travel Module Update

- Estimated Roll-Out date: _**February 2003**_
- Upcoming Training:
- 90 Minutes Computer Based Training (CBT)
- 6-hours Computer Based Training
- The system will remember you; you don’t have to do this all at once;
- We can use T-41 so you won’t be interrupted and we can work together
- More information to follow
- Class Work (you must have completed all CBT)
- More information to follow

## It’s that time of year again

- Caring is Sharing

## 2002 Combined Federal Campaign (CFC)

- Your contributions directly help our community.  Be sure to examine the CFC Catalogue
- Complete your pledge card and send it to one of the following keyworkers:
- Michelle Bacon EPN 3057
- Rose Mary Padberg EPN 2045
- Christine Donati EPN 3131
- Angela Green EPN 2040
- Fidelia Acevedo EPN 3147
- Liz McMillan EPN 3160
- Lanette West-Johnson EPN 3055

## Procurement Issues

- What about those Pre-Ob.s?

## Procurement:

**Citing the fy’02 CAN during fy’03:**
- You will cite the fy’02 CAN for those purchases you’ve pre-obligated funds for:
- In the Intramall, if you wish to cite fiscal year ’02, you must enter an ORDER DATE prior to Oct 1, 2002.  The Intramall will then automatically cite the fy’02 CAN for that purchase.  (note: if you logged it when you placed the order, you’ll always cite the right fiscal year!)
- In the ADB, simply use “2” as the prefix.

## Citing the fy’02 CAN   (continued)

- After citing the fy’02 CAN, you should track your remaining pre-obligations:
- Go into the ADB option 12 and check your ‘Obligation Balance’
- Your outstanding orders must not exceed this balance.

## Thank you 

- Thank you

- The next OSM will be November 13th, 2:30-3:30pm

*Putting the pieces together for a new fiscal year*

- That's All Folks!