# Presentation: 210410

## Thriving Through Partnership 

**October 3 & 4, 2005**
**Chicago Marriott O’Hare Hotel **

## Medical/Surgical & Prosthetics Standardization Procurement Process

- National Acquisition Center
- Ron Jenkins
- Program Manager, Med/Surg Team
- Deb Koval
- Program Manager, Prosthetics Team

**Notes:**
Ron

## Medical/Surgical Standardization

**Purpose of Standardization**
- Provide the delivery of high quality 		  healthcare across the VA system
- Reduce costs through volume purchasing of items that provide the best value to VA

**Notes:**
RON

## Decision to Standardize an Item

- Workgroups & Program Office
- Large dollar/high volume items
- Stable technology
- Other considerations

**Notes:**
	DEB

## Standardization Workgroups

- Workgroup Responsibilities (Centralized Acquisition and Analysis Division supports the Med/Surg Team)
- Review procurement history
- Identify cross-clinical issues
- Develop specifications and evaluation factors
- Provide Government estimates
- Perform technical evaluations

**Notes:**
RON

## NAC Standardization Contract Group

**Contract Specialists**
-  Conduct market research
- FSS
- Manufacturers (noting small and large)
- Specifications of Commercial Items
- Assist workgroup in development of specifications
- Assist with development of evaluation factors

**Notes:**
DEB

## NAC Standardization Contract Group

**Solicitation Process for National Contracts**
- Announce procurement in FEDBIZOPPS
-     (15 Days) seeking sources
- Make set-aside determination
- Bundling Review (if not set-aside)
- Prepare solicitation documents
- Legal & Technical Reviews
- Issue solicitation (30 Days) (submission of samples may be required)

**Notes:**
RON

## Evaluation Process

**Solicitation identifies Specifications & Evaluation Factors, including the importance of each**
- Technical Evaluation
- Price
- Past Performance
- SDB Utilization

**Notes:**
DEB

## Technical Evaluation Process

- Specifications
- Items not meeting pass/fail specifications are not given further consideration
- Evaluation Factors
- Items meeting “subjective” evaluation factors are rated according to how well they meet the factor.

**Notes:**
RON

## Award Decision

**Best Value**
- In best value procurements, technical evaluation factors are included; they are usually more important than price

**Notes:**
DEB

## Clearances for National Contracts

**Pre Award**
- 95D Review for Procurements Valued Over $500,000
- Business Clearance for Procurements Over $5,000,000
- DOL Debarred List, SDN-Terrorism List, Excluded Parties List, Denied Persons List

**Notes:**
RON

## BPA Procurement Process               (Med/Surg Program is Transitioning to More National Contracts)

**Issue Sources Sought Notice including Evaluation Criteria (Specifications)**
- Notifies contractors that BPA will be against FSS
- Requests samples for evaluation
**Samples evaluated on pass/fail basis**
**Successful products are competed on price alone**

**Notes:**
RON

## COMPLIANCE

**Program Offices track how well individual medical centers are complying with using the national standardization contracts/BPAs**
**Medical Centers may request waivers to purchase items other than products on national contracts due to clinical reasons **

**Notes:**
DEB

## Prosthetics Coming Attractions 

**Positive Airway Pressure Devices**
- Continuous (CPAP)
- Automatically Self-Adjusting (APAP)
- Bi-Level (BPAP)
**Patient Lifts**

## Questions & Answers

**Program Manager: Ronald E. Jenkins**
- Telephone number: (708) 786-4920
- Email address: _[ron.jenkins2@med.va.gov](mailto:ron.jenkins2@med.va.gov)_
**Program Manager: Deborah Koval**
- Telephone number: (708) 786-5253
- Email address: _[deborah.koval@med.va.gov](mailto:deborah.koval@med.va.gov)_
- Copy of Presentation will be made available after 5 p.m. on October 4 at _[www.va.gov/vastorenac](http://www.va.gov/vastorenac)_