# Presentation: 014058

## PERSONAL PROPERTY

- Status Meeting
- February 7, 2008

## AGENDA

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**AGENDA**

- Audit Calendar
- Documentation
- Unresolved Audit Issues
- Anticipated Projects by Line/Staff/Corporate Office
- Project List
- PPMB Website Update
- CWIP Reminders
- CWIP Training
- Matrix of Missing Documentation

- Documentation Approval
- Property Managers
- Unreconciled Payments Report (UPR)
- FY 2008 Annual Physical Inventory
- Training
- Reports
- Excess Laptops
- Collection-Type Heritage Assets

## AUDIT CALENDARhttp://www.pps.noaa.gov/audit_calendar.html

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**AUDIT CALENDAR**_http://www.pps.noaa.gov/audit_calendar.html_

| Date | Task | Whom
Responsible | To 
Whom |
| --- | --- | --- | --- |
| Feb 5 | Documentation due to the Property Office for any adds, deletes or changes during the month  | Line/Staff Property Managers | Personal Property |
| Feb 12 | Run depreciation reports | Personal Property | n/a |
| Feb 15 | Financial reports due | Personal Property | Finance |

## DOCUMENTATION

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**DOCUMENTATION**

- Timely submission of documentation to the appropriate Property Office is _critical_.
- Submit documentation to the Property Office corresponding to the custodial area of the property.
- Headquarters/Norfolk: Miguel Rodriquez
- Seattle/Boulder: Michelle Ross
- Hard copy of CD-509 is required for capitalized property.
- Melvin Spencer is the CWIP contact in the Finance Office until further notice.

**Notes:**
A signed hard copy (by the Property Custodian) CD509 is required for Capitalized Property.

## DOCUMENTATION (CONT)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**DOCUMENTATION ****(CONT)**

- CWIP Documentation Checklist
**Checklist for Submitting Documentation to the Line/Staff/Corporate Office Project Manager (PM) and then to the appropriate Personal Property Office Representative.**
- http://www.pps.noaa.gov/New_menu/Documentation%20Checklist.html
- Complete Documentation is important for Capitalizing Assets.
- Object Class Codes starting with 31 should only be used when acquiring accountable personal property.

**Notes:**
A signed hard copy (by the Property Custodian) CD509 is required for Capitalized Property.

## UNRESOLVEDAUDIT ISSUES Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UNRESOLVEDAUDIT ISSUES **Please verify the following projects’ projected date of acceptance (PDA)**

- NMAO
- Purchases under Henry Bigelow
- 		(PDA July 16, 2007):
- Sonar ($850K)
- Waiting on OMAO CWIP Appendix - PDA Jan 08
- Multibeam Echo Sounder ($204K)
- NMFS (NMAO paid)
- Waiting for NMFS to locate 1 component to enter into Sunflower.

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UNRESOLVEDAUDIT ISSUES (cont)**Please verify the following projects’ projected date of acceptance (PDA)**

- NWS
- NWRWAVES Software
- Project Manager: Joel Nathan(Retired)
- PDA: FY 2007
- Est. Cost: Unknown
- Location/Region: Headquarters
- Coordinating meeting between Steve Creeger, Jan Evans and ??? to resolve this issue.
- New Project Mgr to be named.

**Notes:**
Email from Joel Nathan to Jan Evans on 9/6/07 - I believe the NWRWAVES software is listed in error.  Here is what I wrote you last week:I don't know why Property would even be tracking NWRWAVES.  I think there is some misunderstanding about the NWRWAVES software.  It is not an independent piece of application software.  It is a subsystem in the AWIPS baseline software, just like GHG, WarnGen, RiverPro, etc.  Do any of these AWIPS baseline subsystems get accounted for separately or is it just rolled up into AWIPS as a whole? Thanks, Joel 

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UNRESOLVEDAUDIT ISSUES (cont)**Please verify the following projects’ projected date of acceptance (PDA)**

- OAR
- Ejet
- Bobby Kelley has identified the applicable contract modifications.
- Ruth Wright needs to send additional supporting documentation for identified modifications.
- Property Custodian: Bobby Kelley
- Location/Region: Boulder

**Notes:**
Email dated 1/26/07 from Bill Voitk to Brian requesting a meeting to determine what we need in supporting the values of the equipment. 
Email from Sheila Hensley dated 2/22/07 – has not received the contract yet.  She has contacted Bobby Kelley to see if has received it.
Spoke with Bill Voitk on 3/22/07 – Bill spent email to Sheila Hensley, Bobby Kelley, Lesilee Hart; they were going to research the modifications that are applicable Ejet components; once the modifications are identified, Bill Voitk was going to provide the modifications

This asset has been outstanding since September 2005.

## NESDIS PROJECTSPlease verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**NESDIS PROJECTS****Please verify the following projects’ projected date of acceptance (PDA)**

- Critical Single Points of Failure/Critical Infrastructure Protection (CIP)
- Project Manager: Angelo Wade
- PDA: April 2008
- Est. Cost: $1.5 million
- Location/Region: Wallops - Norfolk

## NOS PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- NOS PROJECTS **Please verify the following projects’ projected date of acceptance (PDA)**

- Spectrometers (two) - (1) 700 MHz NMR and (1) 800MHz NMR (Nuclear Magnetic Resonance)
- Project Manager: Dr. Dan Bearden
- PDA: May 2008
- Est. Cost: $1.2 million each
- Location/Region: Hollings Marine Laboratory, NMR Facility,  Charleston, SC

## OAR PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- OAR PROJECTS **Please verify the following projects’ projected date of acceptance (PDA)**

- Raytheon Supercomputer
- Project Manager: Bobby Kelley
- PDA: **Unknown**
- Est. Cost: **Unknown**
- Location/Region: Boulder, CO - Headquarters

## PROJECT LISTPlease verify the following projects’ projected date of acceptance (PDA)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**PROJECT LIST****Please verify the following projects’ projected date of acceptance (PDA)**

- Spreadsheet sent out monthly by PPMB requesting L/S/CO to update their projects and add any new projects.
- Please include CWIP _**and**_ Non-CWIP projects.
- Please include project codes (both CWIP and non-CWIP) related to the project.
- A response is required even if there are no updates.
- Please include the Team Leads and regional PPMB personnel on your responses.
- CWIP will be an audit emphasis in FY 2008

**Notes:**
This is important to be responded to timely.  PPMB is trying to ensure a Unqualified KPMG Audit opinion.  LO/PMs need to be reminded to submit to the PPMB staff all major projects.  Not just those that believe to be CWIP.  When responding to PPMB, please include the following:  CWIP project, Non-CWIP Project numbers and the corresponding non-CWIP codes of the project.  Additionally, annotation if the project is CWIP or non-CWIP.  PMs should be asking their folks for all projects so that we ensure the money is being programmed in the right pot of money based on our Cap Policies and the CWIP/NONCWIP policies.  Important for the NOAA Financial Statements and that we are not under estimating our net worth.

##               PPMB WEBSITE UPDATE       http://www.pps.noaa.gov/ 

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**              ****PPMB WEBSITE UPDATE****       **http://www.pps.noaa.gov/** **

- Has been revised and updated to include:
- Object Class Codes
- 	http://www.pps.noaa.gov/acctobj.htm
- 	_http://www.pps.noaa.gov/OCC%20Revision%2007-18-10.pdf_
**AGO Guidance for Leases and LDW**
**	**http://www.pps.noaa.gov/PoliciesMenu.html
**Lease Deterrmination Worksheet**
**	**_http://www.pps.noaa.gov/DocChecklist.htm_
**Presentation slides and minutes of LO/SO Meeting**
- 	http://www.pps.noaa.gov/Meetings.htm

**Notes:**
This is important to be responded to timely.  PPMB is trying to ensure a Unqualified KPMG Audit opinion.  LO/PMs need to be reminded to submit to the PPMB staff all major projects.  Not just those that believe to be CWIP.  When responding to PPMB, please include the following:  CWIP project, Non-CWIP Project numbers and the corresponding non-CWIP codes of the project.  Additionally, annotation if the project is CWIP or non-CWIP.  PMs should be asking their folks for all projects so that we ensure the money is being programmed in the right pot of money based on our Cap Policies and the CWIP/NONCWIP policies.  Important for the NOAA Financial Statements and that we are not under estimating our net worth.

## CWIP REMINDERS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**CWIP REMINDERS**

- Annual training is mandatory for CWIP Activity/Project managers before being appointed by the CFO.
- Notify PPMB (thomas.c.deckard@noaa.gov) of any new CWIP Activity/Project Managers and ensure they receive the mandatory training.
- Establish CWIP and non-CWIP codes at the beginning of a project.
- Track costs of each asset.  There can be multiple assets under one project.
- Identify capitalized costs versus expenses.
- Communicate with PPMB personnel regarding the status of the project/asset.

## CWIP REMINDERS(CONT)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**CWIP REMINDERS****(CONT)**

- Review the CWIP Policy and Procedures manual  http://www.corporateservices.noaa.gov/~finance/CWIP.html
- Successfully complete the mandatory yearly CWIP training
- http://www.wfm.noaa.gov/doc.learn/index.html
- Complete a CWIP determination letter for every construction project
- If a project is deemed CWIP, inform the Budget Execution office via the CWIP Project List form
- Set up two files for tracking CWIP related costs (one for the CWIP Activity Manager and one to be sent to the appropriate Property Office upon project completion
- Complete monthly CWIP reconciliations
- Complete NOAA Form 37-6 (and CD-509 for Personal Property) within the quarter of acceptance and/or BOD of your construction project

## CWIP REMINDERS (CONT)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**CWIP REMINDERS**** (CONT)**

- Property Managers are required to update their listing information which must include, at a minimum, the CWIP project(s), task numbers, estimated value of the project, projected date of acceptance, region of the asset, and the CWIP Project/Activity Manager who will be responsible for the personal property asset(s).
- Property Managers are required to review and validate the CWIP Activity/Project Manager Training listing.

## CWIP REMINDERS (CONT)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**CWIP REMINDERS ****(CONT)**

- Definitions:
**CWIP Activity Manager **– The individual who initiates obligating documents for a CWIP activity. They will also collect, record, and verify all costs, including direct and incidental labor associated with the CWIP activity.
**CWIP Project Manager** – The individual who provides construction management support and needed CWIP documentation to the CWIP Activity Manager

## CWIP REMINDERS (cont.)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**CWIP REMINDERS (cont.)**

- Pending CWIP projects and C* Tracking can be found as follows:
**CWIP Projects:** https://inside.noaa.gov/noaa/Budget_Planning/cwip
**C* Tracking:**  _http://www.ago.noaa.gov/ad/doc/reports/all-actions.shtml_
- Additional information related to CWIP:    _http://www.pps.noaa.gov/Training/CWIP.htm_
_**http://www.pps.noaa.gov/appendix_c_07112006.pdf**_

## CWIP TRAININGThe following individuals require the mandatory CWIP Training.

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**CWIP TRAINING**The following individuals require the **mandatory** CWIP Training.

- NOS
- Beth McCandless, Charleston SC

- NMFS
- K.C. Kleinman, NCR
- NMAO
- Jeff Smith, MacDill AFB
- Robert Wilmot, Seattle
- Joe Bohr, NCR

## MATRIX OF MISSING DOCUMENTATION

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**MATRIX OF MISSING DOCUMENTATION**

- Currently Done

## DOCUMENTATION APPROVALS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**DOCUMENTATION APPROVALS**

- Retirement Final Event must be routed to PC/PAOs for approval.
- Property Loan Agreements must be:
- Signed by PMO and maintained by PC
- Property loans should only be for 6 months and need PMO approval for renewal.
- Accountability will rest with the PC.

## PROPERTY MANAGERS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**PROPERTY MANAGERS**

- Each Line and Staff Office (LO/SO) is to appoint and retain both a Property Manager (PM) and an alternate PM who shall be instructed by their LO/SO to work closely with NOAA’s Personal Property Management Branch (PPMB) personnel.
- Ensure that purchases of accountable personal property are reported to NOAA’s PPMB.

## PROPERTY MANAGERS(CONT)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**PROPERTY MANAGERS****(CONT)**

- Assist their LO/SO CWIP Project and Activity Managers in ensuring capitalized and non-capitalized personal property is reported accurately and timely, and all required supporting documentation is provided to PPMB after the asset has been accepted and ready for use for its intended purpose.
- Responsible for the coordination of all of their LO/SO property management efforts which includes timely reporting of leases for accountable property.

## PROPERTY MANAGERS(cont)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**PROPERTY MANAGERS****(cont)**

- The following people have been identified:
- Carol Christian, AGO
- Jim Carter, CAO
- Barbara Beasley, CFO
- Randy Hill, CIO
- Regina Jackson, GC
- Bernadette Foreman, NESDIS

- Jeanette McDonald, NMAO
- Carol Cinfolo, NMFS
- Sloane Strother, NOS
- Jan Evans, NWS
- Marie Covard, OAR
- Todd Stiles, USAO
- Linda Adkins, WFM

## PROPERTY MANAGERS (cont.)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- PROPERTY MANAGERS (cont.)

**ALTERNATES**
- Denise Tyler-Littleford, AGO
- Cynthia Burley, CAO
- Gail Perry, CFO
- Kathy Stowe, CIO
- Thornette Johnson, GC
- John Phillips, NESDIS

- John Fallin, NMAO
- Rhonda Perry, NMFS
- Georgeann Stansbury, NOS
- Yvette Garnett-Singleton, NWS
- Kristin Brandenberg, OAR
- Danyale Little, USAO
- Marie Buie, WFM

## UPR TRENDS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**UPR TRENDS**

|  | FY 2006 |  | FY 2007 |  | FY 2008 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  | Jan 4
 | Feb 1  | Jan 4 |  Feb 1 | Jan 4 |  Feb 1 | Jan 4 |  Feb 1 |
| TOTAL | 55.9 | 41.4 | 5,518.5 | 4,439.6 | 16,345.4 | 14,615.0 | 21,919.8 | 19,095.9 |
| AGO | 0 | 0 | 0 | 0 | .3 | .3 | .3 | .3 |
| CAO | 0 | 0 | 2.8 | 0 | 9.4 | 46.7 | 12.2 | 46.7 |
| CFO | 0 | 0 | 104.1 | 1.4 | -.8 | -.8 | 103.4 | .6 |
| CIO | 0 | 0 | 226.3 | 59.0 | 836.6 | 735.2 | 1,062.9 | 794.2 |
| GC | 0 | 0 | 8.4 | 223.2 | 4.7 | 4.7 | 13.0 | 227.8 |
| NESDIS | 0 | 0 | 0 | 0 | 153.0 | 251.1 | 153.0 | 251.1 |

- In thousands (000s)

- Note: Sunflower was inaccessible from October 5 through October 15; PPMB staff were in training from October 16 through October 19; Sunflower Migration to other DOC agencies (Phase I complete, Phase II in process

## UPR TRENDS (cont.) 

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- UPR TRENDS (cont.)

|  | FY 2006 |  | FY 2007 |  | FY 2008 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
|  | Jan 4  | Feb 1 | Jan 4  | Feb 1 | Jan 4  | Feb 1 | Jan 4  | Feb 1 |
| NMAO | 0 | 0 | 0 | 0 | 643.7 | 624.9 | 643.7 | 624.9 |
| NMFS | 5.8 | 5.1 | 1,082.5 | 690.5 | 2,637.1 | 2,329.6 | 3,725.5 | 3,025.2 |
| NOS | 16.3 | 16.7 | 1,520.5 | 1,456.2 | 6,894.0 | 5,840.8 | 8,430.8 | 7,313.7 |
| NWS | 26.6 | 12.4 | 1,958.0 | 1,580.0 | 3,892.4 | 4,027.3 | 5,877.0 | 5,619.8 |
| OAR | 7.1 | 7.1 | 542.7 | 356.2 | 1,095.0 | 611.9 | 1,644.4 | 975.3 |
| PPI/SP | 0 | 0 | 30.7 | 30.7 | 0 | 0 | 30.7 | 30.7 |
| USAO | 0 | 0 | 33.6 | 33.6 | 139.6 | 139.6 | 173.2 | 173.2 |
| WFM | 0 | 0 | 8.8 | 8.8 | 40.8 | 3.5 | 49.6 | 12.3 |

- In thousands (000s)

- Note: Sunflower was inaccessible from October 5 through October 15; in addition, PPMB staff were in training from October 16 through October 19; Sunflower migration  to other DOC agencies, Phase I Complete, Phase II in progress

## AGED UPR (90 DAYS & OLDER)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**AGED UPR ****(90 DAYS & OLDER)**

|  | FY 2006 | FY 2007 | FY 2008 | Total 90 Days & Older UPR |
| --- | --- | --- | --- | --- |
| TOTAL | 41.4 | 4,445.5 | 1,820.9 | 6,307.8 |
| AGO | 0 | 0 | .3 | .3 |
| CAO | 0 | 1.4 | 0 | 1.4 |
| CFO | 0 | 59.0 | 0 | 59.0 |
| CIO | 0 | 223.2 | 302.9 | 526.1 |
| GC | 0 | 5.9 | 4.7 | 10.6 |
| NESDIS | 0 | 0 | 0 | 0 |

- In thousands (000s)

- As of October 26, 2007

## AGED UPR (cont.)(90 DAYS & OLDER)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**AGED UPR (cont.)****(90 DAYS & OLDER)**

|  | FY 2006 | FY 2007 | FY 2008 | Total 90 Days & Older UPR |
| --- | --- | --- | --- | --- |
| NMAO | 0 | 0 | 462.6 | 462.6 |
| NMFS | 5.1 | 690.5 | 474.8 | 1,170.4 |
| NOS | 16.7 | 1,456.2 | 85.8 | 1,558.7 |
| NWS | 12.4 | 1,580.0 | 401.8 | 1,994.2 |
| OAR | 7.1 | 356.2 | 87.7 | 451.1 |
| PPI/SP | 0 | 30.7 | 0 | 30.7 |
| USAO | 0 | 33.6 | .6 | 34.2 |
| WFM | 0 | 8.8 |  | 8.8 |

- In thousands (000s)

- As of October 26, 2007

## FY 2008 ANNUAL PHYSICAL INVENTORY

| QTR | NORFOLK | BOULDER | SEATTLE | NCR |
| --- | --- | --- | --- | --- |
| First
(Oct – Dec) | WFMO
OCAO
OCIO
OCFO
NMFS | WFMO
OCAO
OCIO
OCFO
NMFS
AGO | WFMO
OCAO
OCIO
OCFO
NMFS
AGO
OAR | WFMO
OCAO
OCIO
OCFO
AGO
OAR |
| Second
(Jan – Mar) | NESDIS
NOS
OAR | NESDIS
NOS
OAR | NESDIS
NOS | NESDIS
NOS |
| Third
(Apr – Jun) | NWS
NMAO
OGC | NWS
NMAO
OGC | NWS
NMAO
OGC | NWS
NMAO
NMFS
OGC
USEC
PPI |
| Fourth
(Jul – Sep) |  |  |  |  |

- 02/07/2008

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

## FY 2008 ANNUAL PHYSICAL INVENTORYOVERDUE INVENTORIES

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**FY 2008 ANNUAL ****PHYSICAL INVENTORY****OVERDUE INVENTORIES**

- NMFS
- Beverly Ryan
- David Senn
- John Foret
- Kenneth Sherman
- Sandra Arvilla
- OCIO
- Trena Simon
- Randall Hill
- Clifford Schoenberger (2)

**OCIO** (Cont)
- Dominador Sanchez
- Dail Hobbs
**WFM**
- Linda Atkins
- Paul Kountzman

## TRAINING

- DOC requirement still exists for new PAOs and PCs.
- Must be completed within 30 days of PAO and PC delegation.
- PAO, PC, and CWIP training is available on Commerce Learning Ctr.
- _https://doc.learn.com_
- Commerce Learning Questions contact: Maria_ _Krug (301-665-3766) or Stan Lum (301-713-6312)

## TRAINING (CONT)

- Per the Department of Commerce, Property Official Certification Manual, dated November 2006, Section 4.4 Continuation of Certification Training, “Each Certified Property Official (PMO, PAO, PC) must attend refresher training each year for eight classroom hours of learning.”

## PAO/PC ETHICS TRAINING

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**PAO/PC ETHICS ****TRAINING**

- Required every year
- Link is available on the Commerce Training Website
- http://_doc.learn.gov/__login_
- Copies of the Certificates of Completion should be sent to Tom Deckard (Fax 301-713-2300 or Email w/attachment)

## JANUARY REPORTS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**JANUARY REPORTS**

- Financial Reports
- Submitted:  January 17th
- Issues: Project and Accounting Codes – insure correct codes are entered in Sunflower.
- Line/Staff/Corporate Office Books
- Includes revised listings of PAOs and PCs as a result of the realignment
- Please carefully review the revised PAO/PC listing and provide feedback to:
- Seattle/Boulder: Michelle Ross & Sheila Hensley
- Headquarters/Norfolk: Larry Oates & Miguel Rodriquez

## REPORTS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**REPORTS**

- Sunflower is unavailable to process _capitalized_ property transactions for _**at most**_ five business days after the monthly cut-off so that PPMB can process the financial reports for Finance.
- 		 	February 11 - 15, 2008
- 			March 11 – 17, 2008

## EXCESS LAPTOPS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**EXCESS LAPTOPS**

- Laptops have been reported to the ITSOs that have not been Excessed in Sunflower.
- PMs should coordinate with the ITSOs to obtain the list of laptops that have been “excessed”.
- PMs then should obtain the status of the laptop from the Property Contact/ Custodian.

**Notes:**
PMs need to work with the ITSO’s to determine excess laptops that need to be reported in Sunflower as Excess Receival Requests for reporting to GSA for excess or utilizing the NOAA Warehouse.  If using the NOAA Warehouse, the delivery to needs to be Brandywine, MD, so that Debbie knows that the laptops will be coming to her.  We are assisting the ITSO with their reporting requirements.  They are using Sunflower as a tool for their reporting.

## EXCESS LAPTOPS (cont.)

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

| L/S/CO | ITSO | Contact Information |
| --- | --- | --- |
| *NOAA*  | Lawrence Reed | Lawrence.Reed@noaa.gov
(301) 713-0042 x218 |
| *OCIO* 	 | David Hennessey | David.Hennessey@noaa.gov 
(301) 713-0042 x207 |
| *NESDIS* 	 | James Goudouros | James.Goudouros@noaa.gov 
(301) 713-9220 x119 |
| *NMFS*  | Nancy Majower (Temporary) | Nancy.Majower@noaa.gov
(301) 713-2372 x174 |
| *NOS* | John D. Parker | John.D.Parker@noaa.gov
(301) 713-1156 x174 |
| *NWS*  | Harry Tabak | Harry.Tabak@noaa.gov
(301) 713-1360 x118 |
| *OAR* | Jeremy Warren
 | Jeremy.Warren@noaa.gov 
(301) 734-1110 |
| *OMAO* 
 | Greg Bass | Gregory.Bass@noaa.gov 
(301) 713-7734 |

## REMINDER

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**REMINDER**

- Laptops/Computers and PDAs should have current users assigned within Sunflower.
- Computers and PDAs should not be left unattended in vehicles.
- Owners of Laptops/Computers/PDAs that have been lost, stolen or missing after the last physical inventory will be subjected to a special board of review and could be held liable.

## What are your questions or comments?

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

## What are your agenda items for our next meeting

Date, time and location for next meeting
March 6, 2008 @ 11:00 a.m.
	  SSMC4 – Room 8150

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

- What are your agenda items for our next meeting
- Date, time and location for next meeting
- March 6, 2008 @ 11:00 a.m.
- 	  SSMC4 – Room 8150

## PC/PAO/CWIP TRAINING

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**PC/PAO/CWIP TRAINING**

- Link has been established and is accessible via the Commerce Learning Website
**https://doc.learn.com/login**
- Personal Property website course is for reference purposes only; access test through the Commerce Learning website
- Certifications should be submitted to the appropriate Personal Property Office Representative

## HEADQUARTERS CONTACTS

- Thomas C. Deckard / (301) 713-3530
- Thomas.C.Deckard@noaa.gov

**HEADQUARTERS ****CONTACTS**

- Property Management Officer
- Ezekiel ‘Zeke’ Dennison, Jr
- Branch Chief
- Jon Pinner
- Audit Lead/Sunflower Prog Acct
- Steve Creeger
- Assistant Audit Lead
- Tom Deckard
- Support
- Paul Myers
- Anne Marquez (Webmaster)
- Chief Cataloger
- Raymond Akondo
- Collection-type Heritage Assets
- Lynette Joynes
- HQS Inventory Manager
- Larry Oates

- Eastern Hub
- Norfolk
- Miguel Rodriquez - Team Lead
- Robin MacMillan
- Doreen Kaduri-Porter
- Ken Morrow
- Headquarters
- Miguel Rodriquez - Team Lead
- Melissa Nelson
- Holly Turri
- Western Hub
- Boulder
- Michelle Ross - Team Lead
- Sheila Hensley
- Carisa Moncrief
- Ryland Pine
- Sheena Walker
- Seattle
- Michelle Ross – Team Lead
- Dominic Blakely**  **