# Presentation: 131005

## Management Review

- Michael Crumly, Administrative Officer
- Ernie Hildner, Director
- SEC Lab Review
- 11-12 July 2000

##  Management Review

- Financial History and Prospects 	— Crumly
- Personnel History and Prospects	— Hildner
- Programmatic Aspects			— Hildner

## Primary Sources of Funding 

**Base Funding**:  Direct Appropriation from Congress—Used to cover the basic costs of running SEC.  Increases are obtained through congressional action and the initiative process.
**Other NOAA Funding**:  Miscellaneous funding appropriated from various NOAA sources. This funding is one-time and usually project-oriented.
**Other Agency Funding**:  Project-oriented funding that usually comes with a deliverable. We currently receive funding from NASA, USAF, ONR and the Univ. of Iowa.

- Finance

## Primary Sources of Funding

**Pass Through Funding**:  Comes to SEC with the intent of being passed through to another organization; this funding represents no financial gain to SEC.  Current projects that fall into this category are:
- NOAA TIROS—this is a continuing project; dollars flow from NOAA to NASA to NOAA/SEC and finally to the contractor building the instrument ($500k per year).
- Dartmouth Radio Physics Laboratory—this was a congressional add-on in ’00 ($874k in ’00)

- Finance

## SEC Income Profile FY 96-01(Excluding pass-through)

**Other Agency**
**Other NOAA**
**Base Funding**

**`96     `97     `98   ` 99    ` 00     `01**

- Slow growth of base funding; increase in ’98 and ’99 specified to have forecasters 24 hours per day
- ’98 and ’99 other NOAA includes $760k in NESDIS support for SEC GOES effort
- Other agency funding is uncertain from year to year

- Finance

**8**
**6**
**4**
**2**
**0**

**M$**

## SEC Expense Profile 

- Finance

- Labor—includes benefits and support costs; we are “labor driven”
- Fixed Costs—includes rent, telephone, maintenance agreements; non-discretionary funds
- Other Objects—includes travel, contract services, training, supplies, equipment; discretionary funds
- 	Note: OAR has made a concerted effort to open the books in ’00. To effect this action the support structure has been changed.

## SEC Expense Profile 

- Finance

- Rising labor cost (though staffing has decreased)
- Fixed costs have remained fairly stable; SEC has scrubbed this category to the bare minimum
- $’s available for Other Objects is severely reduced in FY00; they are not at a sustainable level.

**`96     `97     `98     `99     `00    **

**7**
**6**
**5**
**4**
**3**
**2**
**1**
**0**

**Other Objects **
**Fixed Costs**
**Labor**

- M$

## SEC Expense Profile as  Percentage of Total Funding

- Finance

## Where Are We Now?

- Finance

- Assumptions:
- Base funding remains level from ’00 to ’01
- Cost of labor increased 8% in ’00 and is targeted to increase similar amount in ’01
- No new major changes anticipated in other sources of income

**`96     `97     `98     `99     `00     `01**

**7**
**6**
**5**
**4**
**3**
**2**
**1**
**0**
**-1**

**Other Objects **
**Fixed Costs**
**Labor**

- M$

## Labor Costs Rise

- Civil Service labor cost is outpacing inflation (CPI) and SEC's funding
- So SEC's Civil Service FTEs have declined

**Personnel**

**6**
**5**
**4**
**3**
**2**

**`88        ` 90        `92         `94        `96        `98        `00**

**70**
**60**
**50**
**40**

**`88     `90     `92     `94     `96     `98     `00**

**M$**

**Cost of FY88 FTE cohort**

**Total allocation**

## Trends 

- Civil Service FTEs dropping
- Contractor FTEs falling
- Non-SEC funded staff rising: Guest Workers
- So proportion of Civil Servants is declining
- These personnel trends will continue until funding/labor cost trend reverses

**Personnel**

- `96   `97  `98   `99   `00  `01

**Guests (unfunded by SEC)**
**Contractors**
**SEC-funded Joint Institute**
**Federal FTE**

- 80
- 70
- 60
- 50
- 40
- 30

## SEC Staff Shrinksby 5 (9 %) during FY00

- PhD researcher ( also certified pool forecaster)
- Senior engineer (only expert in telemetry and link margins)
- CIRES programmer processing GOES data
- Programmer processing ACE data and working models  through Rapid Prototyping Center
- Soltech, reducing shift standers to 6

**Personnel**

## SEC is Popular forSpace Weather Workers

- 23 individuals helped SEC during 14.5 resident man-years at, but not funded by, SEC
- Many proposers want SEC to contribute (unpaid) collaborative efforts. ( e.g., CCMC, MURI, STC, NSF, etc.)

**Personnel**

**1****NRC Associates**
**2****Funded by NASA, NSF, DoD**
**3****CRADA****  ****worker**
**Counts stays of at least1 month by individuals housed, but not paid, by SEC; excludes USAF and NOAA Corps personnel**** **

**Guest Workers `00**

| Country | Institution | Duration (mo) |
| --- | --- | --- |
| Japan | CRL | 12 (in 1999) |
| Japan | NASDA | 19 |
| France | Now at Boston U. | 91 |
| Russia |  | 31 |
| USA | UCLA | 31 |
| USA | CIRES | 662 |
| Romania | CIRES | 12 |
| Mexico | CIRES | 10 |
| USA | UCLA | 12 |
| France | ESTEC/SEE | 3 |
| USA | Fed. Data Corp. | 123 |

## Program Resource

- Operations will not consume more than 60 percent of SEC resources - Director’s Decree
- About one-half of Development is for    Operations, one-half for Research

**Programmatic**

**Research**
**Development**
**Operations**
**Coordination**

**39%**

**41%**

**17%**

**3%**

## Program Resource

- Without a Director's Decree, operational demands and research successes will devour all available resources, leaving nothing for R & D

**Programmatic**

-  Counts per day (thousands)

- 2000
- 1800
- 1200
- 800
- 400
- 0

- 1/1  1/2   2/10  3/1 3/21 4/10 4/30 5/20  6/9

## A Penalty for Success: ACE 

- Work won DOC Gold Medal
- Sole real-time upstream  solar wind monitor
- Development costs are down...
- However:
- Success requires on-going maintenance transferred to operations with no additional funding

- Note:   At t$1/minute, annual cost of partners’ tracking is  $525K/full year, free to NOAA

**Programmatic**

## Potential Successes and Penalties

**SXI **– Solar X-ray Imager data from GOES M,O,Q; vast data rate increase
**RPC** – Rapid Prototyping Center to transition more numerical models into operations; more software maintenance
**IDS** – Information Dissemination System; more software  Maintenance
**GOES N,O,P,Q** – New and improved SEMs;  revision/ development of data processing
**4-D Data Assimilation** – A first for space weather
- 	models; computer-intensive

**Programmatic**

## Potential Successes and Penalties

**IMAGE** – NASA research mission (March ’00) images  aurora borealis; more NOAA and volunteer tracking and forecaster training
**LWS data** - Living with a Star real-time data; more NOAA and volunteer tracking
**Beowulf computer system **- Purchase funded; no funds for operation and maintenance
**WWWeb site** - More pages; more maintenance and
- 	higher upgrade costs

**Programmatic**

## Consequences and Compensationfor SEC Staff Erosion

- Reductions in operations staff imply less support to Development and Technology Transition, unless hours and types of services are cut
- For example, Space Weather Operations center forecaster staffing has dropped from 30 to 20 hr/day

**Programmatic**

## Consequences and Compensationfor SEC Staff Erosion

- Reductions in systems staff and purchasing power imply less opportunity to improve and upgrade data ingest and product dissemination
- Development of Information Dissemination System (IDS) is 2 yrs behind schedule
- New observatory does not have operating telescope, one year after occupancy
- Purchase and implementation of soon-to-be-needed database manager system (DBMS) delayed

**Programmatic**

## Consequences  and Compensationfor SEC Staff Erosion 

- Thinly staffed projects imply that project work will slow and may cease if/when staff depart and are not replaced
- Rapid Prototyping Center Build 4 completion delayed at least one year, most work being done as CRADA partner staffer finds time

**Programmatic**

##  Prospects

- SEC is a vital and progressing organization.  As resources allow, we will:
- Pursue research to understand the space environment
- Improve services and provide verification to prove it
- Provide  numerical guidance to forecasters, to agencies, and to the public
- Pursue 4-D data assimilation in space weather models
- Utilize new observations, while maintaining current ones