# Presentation: 247961

## PERSONAL PROPERTY

- Status Meeting
- March 1, 2007

## AGENDA

- Audit Calendar
- Unresolved Audit Issues
- Anticipated Projects by Line/Staff/ Corporate Office
- Matrix of Missing Documentation

- Unreconciled Payments Report (UPR)
- Annual Inventory – FY 2007
- Training
- Reports
- Realignment

## AUDIT CALENDARhttp://www.pps.noaa.gov/audit_calendar.html

| Date | Task | Whom
Responsible | To 
Whom |
| --- | --- | --- | --- |
| March 6 | Documentation due to the Property Office for any adds, deletes or changes  | Line/Staff Property Managers | Personal Property |
| March 13 | Run depreciation reports | Personal Property | n/a |
| March 19 | Financial reports due | Personal Property | Finance |

## DOCUMENTATION

- Timely submission of documentation to the Property Office is _critical_

## UNRESOLVEDAUDIT ISSUES (cont) Please verify the following projects’ projected date of acceptance (PDA)

- NMAO
- Sonar for Long Range Fishery Vessel
- Project Manager: Michael Webb
- PDA: In litigation
- Est. Cost:  $5.6 million
- Location: Seattle

**Notes:**
Email dated 2/22 to Jeanette requesting status update – 
Email from Jeanette – Still in Litigation

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA) 

- NWS
- IBM Computer Lease:
- Project Manager: Adena Fritz
- PDA: September 2006
- Est. Cost: $97.5 M
- Location: Fairmont, WV
- Uninterruptible Power Supply (UPS) for NWS Telecommunication Gateway (NWSTG)
- Project Manager: William Johnson
- PDA: February 2007
- Est. Cost: Unknown
- Location: Headquarters

**Notes:**
UPS Notes: Email dated 1/29/07 from Bill Johnson to janice Evans that the 2nd and last UPS modules were installed on January 12th.  Remaining work to be done and nearly complete.
IBM Lease – Received CD 509’s from Custodian.  Waiting for additional documentation
Email to Jan Evans dated 2/22/07 requesting status update.  
Per Brian he is waiting for terms to be finalized with Bill Voight.  

## UNRESOLVEDAUDIT ISSUES (cont)Please verify the following projects’ projected date of acceptance (PDA) 

- NWS and OAR
- Raytheon Computer Leases and Purchases
- Gaithersburg: Signed Lease Determination Worksheets (LDWs)
- GFDL – Princeton, NJ (Jim Byrne): Signed LDWs (need to be revised for new acquisition date)
- Boulder (Bobby Kelley): Not accepted yet

**Notes:**
Email to Jan dated 2/22 requesting status.
Per Brian he is waiting for the terms o be finalized wioth Bill Voight

## UNRESOLVEDAUDIT ISSUES (cont) Please verify the following projects’ projected date of acceptance (PDA)

- OAR
- Ejet
- Bill Voitk needs to send contract to Sheila Hensley
- Sheila Hensley will go through contract with Bobby Kelley to determine the costs of each individual piece of equipment.
- Property Custodian: Bobby Kelley?
- Location: Boulder

**Notes:**
Email dated 1/26/07 from Bill Voitk to Brian requesting a meeting to determine what we need in supporting the values of 

the equipment. 
Email from Sheila Hensley dated 2/22/07 – has not received the contract yet.  She has contacted Bobby Kelley to see if has received it.

## NESDIS PROJECTS Please verify the following projects’ projected date of acceptance (PDA)

- GOES 13 (N) (Geostationary Operational Environmental Satellite)
- Project Manager: Steve Kirkner
- PDA: Currently being tested
- Est. Cost: Unknown
- Location: Headquarters
***Supporting documentation received by PPMB on 2/27/07***

**Notes:**
Email to BerNee on 2/22
Email from BerNee dated 2/26/07 – Documentation being reviewed by NESDIS Budget Director-plan to send an estimated 37-6 and supporting documentation by this Friday 3/2/07

## NESDIS PROJECTS (Cont.)Please verify the following projects’ projected date of acceptance (PDA)

- GOES N Series SSG Modifications for Operations – Ground Systems (N/O/P/Q)
- Project Manager: Charlie Bryant
- PDA: March 2007 (upon acceptance of GOES N)
- Est. Cost: Unknown
- Location: Headquarters

**Notes:**
Email to BerNee dated 2/22
Email from BerNee 2/26/07 –will get status of acceptance from Linda Williams prior to Thursdays meeting 

## NESDIS PROJECTS (Cont.) Please verify the following projects’ projected date of acceptance (PDA) 

- LUT (Local User Terminal)
- Project Manager: Tom Button
- PDA: March 2007
- Est. Cost: Unknown
- Location: Headquarters
- Is there anything else?

**Notes:**

Email from Bernie dated 1/29/07 – currently in review by the Deputy CFO and waiting for a listing of components 
Email from BerNee dated 2/26/07 – Tom Buttons will submit documentation for capitalizing by COB next Friday 3/9/07

Email to BerNee 2/22/07 requesting status update
Email to BerNee requesting update on status

## PROJECTSPlease verify the following projects’ projected date of acceptance (PDA)

- AGO
- CAO
- CFO
- CIO
- GC
- NMFS

- NMAO
- NOS
- NWS
- OAR
- USAO
- WFM

**Is there anything else?**

## MATRIX OF MISSING DOCUMENTATION

- NWS
- CD0001461661 – 6.1 Meter L-Band Motorized Antenna System: Missing invoices *  (8 months old)*
- CD0001041943 – VM/ESA Software*: *Missing Receiving Report/Acceptance     *(5 months old)*

**Notes:**
CD0001461661 – Email dated 1/29/07 from Jan Evans to Vivian Jorge requesting invoices.
Email to jan dated 2/22 requesting status update
CD0001041943 – Email dated 1/29/07 from Jan Evans to William Comeaux requesting receiving report/acceptance

## UPR TRENDS

|  | FY 2006 |  | FY 2007 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- |
|  | Jan 26 | Feb 23 | Jan 26 | Feb 23 | Jan 26 | Feb 23 |
| TOTAL | 2,359 | 563 | 6,479 | 7,645 | 8,838 | 8,208 |
| AGO | 0 | 0 | 216 | 0 | 216 | 0 |
| CAO | 24 | 2 | 336 | 1,981 | 360 | 1,983 |
| CFO | 0 | 0 | 0 | 0 | 0 | 0 |
| CIO | 127 | 79 | 220 | 142 | 347 | 221 |
| GC | 7 | 0 | 0 | 22 | 7 | 22 |
| NESDIS | 0 | 0 | 417 | 263 | 417 | 263 |

- In thousands (000s)

## UPR TRENDS (cont.) 

|  | FY 2006 |  | FY 2007 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- |
|  | Jan 26 | Feb 23 | Jan 26 | Feb 23 | Jan 26 | Feb 23 |
| NMAO | 1,167 | 49 | 811 | 408 | 1,978 | 457 |
| NMFS | 213 | 59 | 1,029 | 910 | 1,242 | 969 |
| NOS | 98 | 56 | 1,096 | 1,236 | 1,194 | 1,292 |
| NWS | 268 | 209 | 1,834 | 2.210 | 2,102 | 2,419 |
| OAR | 454 | 109 | 503 | 468 | 957 | 577 |
| USAO | 1 | 0 | 17 | 5 | 18 | 5 |
| WFM | 0 | 0 | 0 | 0 | 0 | 0 |

- In thousands (000s)

## AGED UPR(90 DAYS & OLDER)

|  | FY 2006 | FY 2007 | Total 90 Days & Older UPR |
| --- | --- | --- | --- |
| TOTAL | 563 | 1,762 | 2,325 |
| AGO | 0 | 0 | 0 |
| CAO | 2 | 12 | 14 |
| CFO | 0 | 0 | 0 |
| CIO | 79 | 85 | 164 |
| GC | 0 | 0 | 0 |
| NESDIS | 0 | 0 | 0 |

- In thousands (000s)

## AGED UPR (cont.)(90 DAYS & OLDER)

|  | FY 2006 | FY 2007 | Total 90 Days & Older UPR |
| --- | --- | --- | --- |
| NMAO | 49 | 0 | 49 |
| NMFS | 59 | 251 | 310 |
| NOS | 56 | 411 | 467 |
| NWS | 209 | 886 | 1,095 |
| OAR | 109 | 117 | 226 |
| USAO | 0 | 0 | 0 |
| WFM | 0 | 0 | 0 |

- In thousands (000s)

## FY 2007 INVENTORYSCHEDULE

- Annual Physical Inventory

| QTR | NORFOLK | BOULDER | SEATTLE | NCR |
| --- | --- | --- | --- | --- |
| FIRST | OCAO   NMFS
OCIO    NLSC
OCFO   WFMO
 | AGO      OCFO
OCAO   NMFS
OCIO    WFMO
 | AGO      OCFO
OCAO   OAR
OCIO     NMFS
WFMO | AGO     OCFO
OCAO  OAR
OCIO   WFMO
 |
| SECOND | NESDIS
NOS | NESDIS
OAR | NESDIS
NOS | NESDIS
NOS |
| THIRD | NWS        OGC
NMAO     NRC
OAR
 | NWS | NWS
NMAO
OGC | NWS     OGC
NMAO   PPI
USEC    NMFS
 |
| FOURTH |  |  |  |  |

## FY 2007 INVENTORY

***Reminder:***  Physical inventories are due May 31, 2007
***Overdue:***
- Headquarters
- CIO – 540J0N300 (Domi Sanchez)

## PROPERTY CUSTODIAN (PC) TRAINING

- e-Learning:
- Sunflower Training Course –
- link has been established and is available on the e-Learning Website
- _[http://e-learning.doc.gov/noaa/index.cfm](http://www.pps.noaa.gov/acctobj.htm)_
- Access through e-Learning
- Personal Property website course is for reference purposes – Access test through the e-learning website

## PAO/PC ETHICS TRAINING

- e-Learning:
- Government Ethics
- link is available on the e-Learning Website
- _[http://e-learning.doc.gov/noaa/index.cfm](http://www.pps.noaa.gov/acctobj.htm)_
- Copies of the Certificates of Completion should be sent to Tom Deckard at the Headquarters Personal Property Branch
- Required every year

## PAO/PC ETHICS TRAINING (cont.)

- PAO/PC Training must be completed by March 28, 2007
- Updated version of spreadsheet sent out on February 27, 2007
- Please review and provide updates to Tom Deckard

## FEBRUARY REPORTS

- Financial Reports
- Submitted: February 16th
- Line/Staff/Corporate Office Books
- Available via eDocs
- Please carefully review the PAO/PC listing by region and provide feedback to Tom Deckard and Paul Myers

## REMINDER

- Computers and PDAs should have current users designated within Sunflower

## REALIGNMENT

- What has been the impact of the realignment?

## Reminder: Brian’s retirement luncheon is Friday, March 2 at 11:30 a.m.

CWIP Training after this meeting (for those who are interested)

- CWIP Training after this meeting (for those who are interested)

## What are your questions or comments?

## What are your agenda items for our next meeting

Date, time and location for next meeting
April 5, 2007 @ 11:00 a.m.
	  SSMC4 - Rm 8150

- Date, time and location for next meeting
- April 5, 2007 @ 11:00 a.m.
- 	  SSMC4 - Rm 8150

## PENDING PROJECTS

- Pending CWIP projects and C* Tracking can be found as follows:
**CWIP Projects:** https://inside.noaa.gov/noaa/Budget_Planning/cwip
**C* Tracking:**  http://www.ago.noaa.gov/ad/doc/reports/all-actions.shtml

## PENDING PROJECTS (cont)

- CWIP Process
- Ensure that items that are considered CWIP are accounted properly.
- Keep track of CWIP to ensure that it is appropriately capitalized.
- Additional information related to CWIP can be found on the PPB website: _http://www.pps.noaa.gov/Training/CWIP.htm_

## HEADQUARTERS CONTACTS

- Property Management Officer
- Mark Napoli
- Branch Chief
- Jon Pinner
- Audit Leads
- Brian Mason
- Tom Deckard
- Support
- Paul Myers
- Ann Marquez
- Heritage Assets
- Lynette Joynes
- Inventory
- Larry Oates

- Eastern Hub
- Norfolk
- Robin MacMillan
- Doreen Kaduri-Porter
- Carisa Moncrief
- Headquarters
- Team Lead - TBD
- Melissa Nelson
- Ryland Pine
- Holly Turri
- Western Hub
- Boulder
- Rudy Nunez
- Sheila Hensley
- Seattle
- Team Lead - TBD
- Kim Hutchinson
- Dominic Blakely

## PROPERTY MANAGERS

- The following people have been identified:
- Carol Christian, AGO
- Jim Carter, CAO
- Randy Hill, CIO
- Barbara Beasley, CFO
- Regina Jackson, GC
- Bernadette Foreman, NESDIS

- Jeanette McDonald, NMAO
- Robert Ziobro, NMFS
- Sloane Strother, NOS
- Jan Evans, NWS
- Mary Manoogian, OAR
- Jonathan Bailey,                          USAO
- Linda Adkins, WFM

## PROPERTY MANAGERS (cont.)

**ALTERNATES**
- Denise Tyler-Littleford, AGO
- Cynthia Burley, CAO
- Gail Perry, CFO
- Kathy Stowe, CIO
- Thornette Johnson, GC
- John Phillips, NESDIS
- John Fallin, NMAO

- Rhonda Perry, NMFS
- Georgeann Stansbury, NOS
- Sheila Foster, NWS
- Kristin Brandenberg, OAR
- Danyale Little, USAO
- Marie Buie, WFM

**Notes:**
Email from Mary Manoogian dated 1/28/07 – add Kristin Brandenberg as Alternate PM