# Presentation: 317891

## MTAC Workgroup 93 Streamlining VerificationBob Galaher, USPSDebbie Cooper, Quebecor World Color

- Aug 02, 2006
- Washington DC

## Streamlining VerificationMTAC Workgroup 93

- Mission Statement:
- Collectively determine how the USPS and the Industry can leverage existing or guide future technological solutions into the mailing life cycle that can enhance the verification and induction processes.
- Three Task Teams (Subgroups):
-  Vision Team - complete
-  Barcode Team - complete
-  Concept Design & Test - working
- Develop high level requirements around business issues

## Goals – Design & Concept Testing

- Define processes for automated verification of Standard and Periodical mail using barcodes (pallet/bundle). (Complete)
- Develop, guide, and assess a “proof of concept” pilot for an electronic 8125 business capability. (Second Phase Underway)
- Finalize open business issues and submit final sub-group report (Working)

**Notes:**
Develop business services to align business processes with legacy and new IT resources to support a seamless acceptance supply chain.
Re-engineer current manual and paper driven 8125 process into automated, efficient, cost-effective, and seamless acceptance process.
Develop standard business services and rules to support seamless acceptance and in-process verification processes. 
Enable businesses to integrate its end-to-end business mail processes across the company and with external customers to improve service performance.
Evaluate, implement, and manage business services in relation to the seamless acceptance vision strategies and goals.

## Open Business Issues to Address
Business rules for electronic information exchange (MTAC 93 DCT subgroup)
Identified conceptual model to enable multi-parties to access and update data across supply-chain
Identifying roles and high level business process for multi-party information access and data exchange
Automated Postage Adjustment process define and design proposal (eDropship Pilot and PostalOne! User Group)
Sibling Container and original container differentiation (eDropship Pilot and PostalOne! User Group)
How to handle Unscheduled arrival type of appointments with eDropShip process (eDropship Pilot Group and MTAC 87)

- Business rules for electronic information exchange (MTAC 93 DCT subgroup)
- Identified conceptual model to enable multi-parties to access and update data across supply-chain
- Identifying roles and high level business process for multi-party information access and data exchange
- Automated Postage Adjustment process define and design proposal (eDropship Pilot and *PostalOne!* User Group)
- Sibling Container and original container differentiation (eDropship Pilot and *PostalOne!* User Group)
- How to handle Unscheduled arrival type of appointments with eDropShip process (eDropship Pilot Group and MTAC 87)

**Design & Concept Testing**

## Open Business Issues to Address
Improve the access, accuracy, and timeliness of business information used to support the drop shipment process i.e. Drop Ship Product, Label List, FAST data (MTAC Work Group 106)
Contingency planning for system outages, planned and unplanned, need to discussed, reviewed, planed, and finalized (eDropship Pilot and PostalOne! User Group)
Implementation timelines still need to be defined (USPS Business Organizations and Industry)

- Improve the access, accuracy, and timeliness of business information used to support the drop shipment process i.e. Drop Ship Product, Label List, FAST data (MTAC Work Group 106)
- Contingency planning for system outages, planned and unplanned, need to discussed, reviewed, planed, and finalized (eDropship Pilot and *PostalOne!* User Group)
- Implementation timelines still need to be defined (USPS Business Organizations and Industry)

**Design & Concept Testing**

## eDropShip Pilot Test: Status

- Pilot Objectives Phase 1
- Establish electronic processes between systems - Accomplished
- Track appointment information - Accomplished
- Create electronic 8125 (not discount validated) - Accomplished
- Track Surface Visibility scan information - Incomplete

- Pilot Objectives Phase 2
- Create electronic 8125 (discount validated) – On going
- Process Surface Visibility scan information – On going
- Process Entry Point conflict and resolution information – On going
- Find and resolve gaps in functionality and business process – On going

## eDropShip Pilot Test: Preliminary Analysis Results

- Work data discrepancies with *PostalOne!* and Drop Ship Product usage.
- Local key issue
- Continue to evaluate and identify BME mail acceptance processes impact e8125 release
- Postage finalization timing issues
- Container barcode issues
- Continue to evaluate to optimize business procedures in the induction process.
- Segregate e8125 load from hardcopy loads that have mailer placard barcodes

## Next Steps
Move eDropship Pilot Testing under PostalOne! User Group
Complete Phase Two Pilot Testing
Perform Additional Pilot Tests as Identified
Develop Contingencies and Implementation Plans
Complete Administrative Functions
Finalize multi-party business rules for information access and data exchange
Add additional business needs reported from other MTAC workgroups
Finalize Design & Concept Testing Final Report
Complete MTAC Work Group Close Out Statement by Nov 2006.

- Move eDropship Pilot Testing under *PostalOne!* User Group
- Complete Phase Two Pilot Testing
- Perform Additional Pilot Tests as Identified
- Develop Contingencies and Implementation Plans
- Complete Administrative Functions
- Finalize multi-party business rules for information access and data exchange
- Add additional business needs reported from other MTAC workgroups
- Finalize Design & Concept Testing Final Report
- Complete MTAC Work Group Close Out Statement by Nov 2006.

**Design & Concept Testing**