# Presentation: 285231

## State Presentation
Multi-State Geospatial Partnership
 Kick-off Meeting

Salt Lake City, Utah
January 23, 2008

- State Presentation
- Multi-State Geospatial Partnership
-  Kick-off Meeting
- Salt Lake City, Utah
- January 23, 2008

## Better Understanding of Geospatial Content

- Better Understanding of Archival Roles and Processes
- Discover Opportunities for Collaboration and Intersections
- Discuss and Learn about the Intersection of Records Retention, Preservation, Appraisal, Easy Access and Retrieval, and the continuum from fresh to preserved content
- Better Understanding of Business Drivers and Cases that bring benefits
- Establish a Geospatial Content (Ideal) Repository and Network
- Greater Community (Geo-IT-Executive Offices) Awareness of Archival Roles

## Expectation that GIS records should be ‘identified, appraised, and hopefully, scheduled.’

- Further catalyze the discussion with appropriate groups--associations, other states, local involvement, industry, other NDIIPP projects
- Improvements and implementation of better practices, more organized collections for discovery and access, and stewardship of content over time
- Build on recent results of NDIIPP activities, when appropriate
- Metadata that works for Consumers and Archives
- Meaningful input to LCs message to Congress

## Distributed Technical and Collaborative Model – 100 counties 40 cities, 30 plus state agencies, universities, regions, ngo’s *

- Related authorities, SOS/LRMP, DENR/NC Geodetic Survey
- NC OneMap, historic data and records element part of vision from 2001
- Distributed Technical and Collaborative Model – 100 counties 40 cities, 30 plus state agencies, universities, regions, ngo’s *
- Enterprise License Agreement - ESRI

## Slide 5

## Slide 6

## State Archives

- State Library
- Part of Cultural Resources
- A & L have combined resources, where/approp
- Legislative Authorities
- GS 121(archive and records);
- Historical Commission
- Electronic Recording Council
- Standards for digital preservation document applies across all long term or permanent records - recordation of e-deeds

## GS 132 (public records)

- More open than many states
- Mutual Driver for sharing information
- GIS Data Exception
- Blueprint Exception
- Data Sharing revelation – local2state sharing

## Local request for order to sharing - 2007

- Result of locals requesting that a problem be solved
- Result of state and fed access not organized resulting in contact fatigue for content providers and consumers.
- Acknowledgement that local policies contribute to the problem
- Ten recommendations

## 1 Avoid Formal Agreements

- 2 Web Access
- 3 Secure Access
- 4 Free Data
- 5 Single Point of Contact

## 6 Regional Solutions

- 7 Official Outlets via Trusted Source *
- 8 Archives and Long Term Access
- 9 NC OneMap Brand
- 10 Outreach

## Data sharing exercise leads to interest in archival tactics between communities – Access and Preservation sub-committee of GICC

- Inventory Strategy
- NC GIS Inventory
- NC OneMap; Geospatial One-Stop
- Metadata
- Engage Local/State Records Unit to inventory and survey
- Geo Archival Capacity
- Limited; Developing Partnerships
- Developing Work Flows
- Interest within Central IT Groups, study development and use of GIS statewide, study in 2004 and 2007

## Prioritization of Themes

- Collection and organization, inventory, documentation – develop and implement best practices on geo and archival communities
- What is at risk, Determination – Appraisal – Disposition Instructions
- Awareness – Why Care (temporal hook, litigation, business continuity, etc)
- Inventory