# Presentation: 162599

## Forest Service

**Forest Service**
***Incident Business ***
***Solutions Team***
***Incident Business Processes for 2007 ***
*January 27, 2007*

**Notes:**
Change mary ann to interagency contact
Revise slide 9 for different audiences – basically a  data  movement proposal.  Not necessarily an application production machine, more of an interface slide...

## Agenda 

**Executive Summary **
**Incident Business in 2007**
**2007 Test Timeframes**

## Executive Summary 

**Vision**
**Align People, Processes, and Technology **by improving the management of information from end-to-end.
**Improve internal controls and audit performance **by improving acquisition processes, providing appropriate documentation for costs, and eliminating processing errors such as duplicate payments
**Create an infrastructure **to provide ongoing analysis, cost reviews, and process improvements.
**Enable Business Operations **to successfully support F&AM utilizing core financial data.
**Reduce costs by utilizing fewer people **to enter data and process accrual and payment data.
**Utilize proven, existing technology **to build an infrastructure that enables data exchange between disparate Fire & Aviation, Acquisition Management and Financial Management applications.

## Executive Summary - Current and Future State

**Re-use of data throughout**

**EaTIS (Contracts Database)**

- ROSS

- ISuite or Web-122

- IBDB at the ASC

- FFIS
- FAIRS
- FTRS

**Current State**

**Future State**

**ESB**

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## Executive Summary (con’t)

**Full Implementation to include:**
**EERA and Aviation Contract** data will be entered and managed in the EaTIS application
**Contract data from EaTIS will be populated in ROSS** contracts and agreements module and Aviation Business System (ABS)
**The I-Suite database** can be populated from ROSS
**Aviation Business System** (ABS) will be utilized to record flight use,  provide daily accruals, electronic invoicing to the ASC and provide data to the FAM-WEB Data Warehouse for reporting.
**I-Suite exports** will provide accrual, and EERA payment data directly to the ASC;  and Casual (AD) payment data to DOI-National Business Center Casual Pay System
**FireCode ******** Job Code** creation will be automated
**ASC- **workflow of job code, accruals and payments from the Incident Business Database (IBDB) to FFIS.

## Incident Business in 2007

**All FS incident related payments have migrated to the ASC**
**To assure adequate testing and field training,** Incident Business systems will be pilot tested and implemented on a phase-in basis.
**EaTIS**
**Regions 1, 5 and 6 pilot tested in 2006**
**EaTIS strategy and timeline has been revised****. VIPR to be developed and EaTIS phased out – est. 2008.  **

## Incident Business in 2007

**ROSS** will be manually populated with EERA contracts.
**I-Suite **users may import resource data from ROSS.
**I-Suite users **will continue to generate daily **accrual data**, but can now be electronically transmitted to the ASC.
**I-Suite users **can electronically transmit** Casual (AD) and EERA **payment data to the ASC and NBC**.**
**Flight data for ***aviation contracts* and air tankers will be recorded in ABS.  Accruals, invoicing and reporting all will be electronic**. **
**The**** ASC-Incident Payment Center workflow** will be automated.

## 2007 – EaTIS – Aviation Contracts

- All Regions will record Aviation Contract data in EaTIS
- Full functionality of EaTIS for aviation contract solicitation, inspection and award will not be developed.  The new VIPR application will provide that functionality in 2008 (est.).
- As contracts expire, standardized contract provisions will be implemented.
- .

## 2007 ABS – Aviation Business System

- Contracted Aviation including Air Tankers will be tracked in the Aviation Business System (ABS).
-  Air resource manager enters flight data in ABS or Disconnect client
- Daily accrual data flows to IBDB
- COR and Vendor approves invoice summary electronically
- Data transmitted to ASC for payment.
- Daily costs posted on the web

## 2007 IF Pilot Test Plan

**January/February 2007 – Integration testing of all systems, end to end.**
**March 2007 – Begin Pilot Testing**
**March - June – phase-in of all systems**

## QUESTIONS??

## EMERGENCY EQUIPMENT RENTAL AGREEMENTS

- 	Jan 2006	$4,219,564.06		182
- 	Feb 2006	$3,133,532.00		107
- 	Mar 2006	$4,662,097.00		285
- 	Apr 2006	$2,712,298.00		167
- 	May 2006	$895,911.00		174
- 	Jun 2006	$1,381,102.00		281
- 	Jul 2006	$4,444,914.00		824
- 	Aug 2006	$14,599,327.00	2024
- 	Sep 2006	$19,712,991.00	2300
- 	Oct 2006	$24,361,889.00	3236
- 	Nov 2006	$5,303,770.00		623
- 	Dec 2006	$12,924.00		1
- 		TOTAL            $85,440,319.06	10204