# Presentation: 813585

## Controller Operations Division

- Presented by**Charles Wallace**

## Mission

- We, the Controller Operations Division, are a  proactive, cost-effective service organization focused on providing superior financial services to USDA and its customers for the benefit of  the taxpayer.

- Office of the Chief Financial Officer

## VISION

**	**As fiscal stewards to the public, we strive to be innovative  leaders in Federal reporting and financial services by:
-   Implementing best-practices
-  Valuing employees
- Satisfying customers
-  Fostering partnerships

- Office of the Chief Financial Officer

## We Value

-   An environment where people matter
-   Taking care of the customer
-   A commitment to excellence
-   Teamwork
-   Continuous improvement
-   Accepting challenge

- Office of the Chief Financial Officer

## ORGANIZATION

-   **COD formed July 1, 2002**
** **Functions
- - Accounting Processing
- - Administrative Payments
- - Cash Reconciliation
- - Customer Liaison and Training
- - Financial Reporting
- - IPAC Processing
- - Property Reconciliation
-  Authorized staffing is 295
- 	 A decrease from 323 at July 2002** **

- Office of the Chief Financial Officer

## Major Activities

-            Consolidated Financial Statements
-            FACTS I & II
-            TROR
-            Process Administrative Payments
-            Certification/recertification – Administrative        	                       	Payments
-            Monitor Travel Advances
-            IPAC Payments Reconciliation
-            Submit Statements of Transactions to  	 	 	Treasury
-            Cash Reconciliation – over 725 Treasury Symbols

- Office of the Chief Financial Officer

## Major Activities (Cont)

-    Reconcile Personal and Real Property Transactions
-     Maintain Vendor Tables
-     Nightly Cycles
-     Issue 1099’s
-     Suspense Account Reconciliation
-     Systems Training
-  	 Tracking – Auditor Recommendations

- Office of the Chief Financial Officer

## 2004 Accomplishments

-    Improvements to Financial Databases, the Reporting Center, and Financial Data Warehouse
-    Resolved $330 million of erroneous accounting entries recorded in suspense accounts
-    Achieved reconciliation of personal property accounts within 60 day goal
-    Eliminated 567,000 duplicate and outdated vendor records from the vendor tables
-    Expanded customer service

- Office of the Chief Financial Officer

## 2005 Initiatives

-    Formed a yearend closing task force to address issues that arose from the FY 04 close
-    Develop a COD web page
-    Improve the Department EFT percentage
-     Reduce the Aging of IPAC bills to under 60 days
-    Implement the Division Strategic Plan
-    Implement a more comprehensive COOP Plan

- Office of the Chief Financial Officer

## Controller Operations Division

**Dawn Hughes–Morris****Risk Management Officer**

**Joe Giorlando****Branch Chief****Financial Reporting Branch**

**Peggy Javery****Branch Chief****Customer Liaison and Training Branch**

**Ella Robertson****Branch Chief****Cash Reconciliation Branch**

**Shelda Melancon**
**Branch Chief****Property Reconciliation Branch**

**Kirt Ulfers****Branch Chief****Accounting Processing Branch**

**Candace Letort****Branch Chief****Administrative  Payments Branch**

**Charles Kyser****Branch Chief****IPAC Control Branch**

**Connie Constance****Quality Review and ****Analysis Staff**

** ****Jennifer Coleman****Reporting****Section 1**

**Carolyn Merrell****Reporting****Section 3**

**Vacant****Reporting****Section 4**

**Leonard  Duplessis****Documentation, Analysis and  Reporting**

**Frank Joshua****Cash**** Reconciliation Section I**

**Lawrence Marley****Cash Reconciliation****Section II**

**Vacant****Property Reconciliation Section**

**Cheryl Kaba****Interface Reconciliation and 1099 Section**

**Darrell Kennedy****FFIS Functional Administrators and Table Maintenance Section**

**Jan Key****ARS Operations****Section**

**Grace Reed****Miscellaneous Payments Section**

**Vacant****Purchase  Order****Section**

**Vacant****Travel and Transportation Section**

**Eddie Reso****IPAC**** Control Section**

**Esther Wood****IPAC****Processing Section**

- REV. 03/05

**Sylvia Mitchell****Customer Relations**

**Vacant****Customer Support and Analysis Section**

**Marcie Herringshaw****Reporting****Section 2**

**Lloyd Davis****FFIS Certification and Disbursement Section**

**Edward Watzke       **
**Cash Reconciliation Section III**

**Consuella Braggs****System Accountant Staff**

- Office of the Chief Financial Officer