# Presentation: 662803

## <date/time>

## Session 38

***EDExpress 8.1***
***Pell Hands On***

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## Session 38

***Presenter***
***Vicki Cheeseman***

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## Agenda

***What’s New in EDExpress 8.1 Pell Processing***
***Setup ***
***Origination***
***Disbursements***
***Reconciliation***
***Common Edits and Tips***
***Reports***
***Questions***

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## What’s New in EDExpress 8.1	

-   R**eferences to RFMS have been **
**     ****replaced by Pell or Pell Processor**
**  ****Added Negative Pending Amount to **
**     ****Origination Acknowledgement import edit    **
**     ****report**
**  ****Valid Verification Status Codes are V, W, **
**     ****and Blank   **

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## What’s New (cont.)	

-   **Pell Processor will calculate Award Amount   **
**     ****that may include cents**
**  ****Date of Birth is required (Demo tab)**
**  ****Demo Tab must contain **_**Current**_** data**
**  ****PGSN03OP - New Message Class.   ****	**
**     ****SSN/Name/DOB change report**

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## Setup

-   **Setup default Reporting and ****	****  ****	**** **
**     ****Attended Campus Codes**
**  ****Enter most common student profile**
**  ****Can enter multiple Costs of Attendance   **
**     ****and Estimated Disbursement Dates**

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## Pell Eligibility Flag

**  ****Must be Pell Eligible**
**  ****Financial Aid Office Use only box on **
**     ****SAR/ISIR will have Pell Eligible Flag = Y**

-  **FAA Information**                               Early Analysis Flag
-  Date ISIR Received              03/18/2002    Rejects Met:
-  Verification Flag                        Y
-  System Generated Indicator                    Dependency Override
-  FAA Adjustment                                Duplicate Request
-  Transaction Receipt Date        03/08/2002    Correction # Applied To
-  Reprocessing Code                             Application Receipt Date        03/08/2002
-  Processed Record Type                         Input Record Type
- Paid EFC Type     PRIMARY  **Pell Elig Flag**          **Y**** **            Intermediate Values
**Primary EFC**          **2154**  Secondary EFC

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## Creating Origination Records in EDExpress

-   **ISIR Import **
**  ****Manual Entry**
**  ****External Import Add file**
**  ****Import Origination Acknowledgements**
**  ****Rebuild with a Year to Date file**

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## ISIR Import	

**  ****Only Pell Eligible ISIRs will import**
**  ****Helps prevent typos**
**  ****Ensures school is paying on a  **
**     ****valid transaction**

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## Manual Entry	New Demo Record

-   **On the Demo Tab, enter Current Name, SSN, and DOB **
**  ****Update Verification status code to blank**
**  ****Save the record**

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## Manual Entry (cont.)

**  ****On the Pell Grant tab, go to Record -> Add or Click on the ‘+’ sign.  Enter the first two letters of the Last Name**
**  **
**Fields will populate from predefined School setup  **
**  ****Update the EFC, Transaction #, Verification Status Code, and any remaining fields in Yellow **

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## Manual Entry (cont.)

**Update the EFC, Transaction #, Verification Status Code, and any remaining fields in Yellow **
** ****Click on the ****$**** and let Express calculate the Award Amount for you.  **
**The Disbursement tab cannot be accessed until the Origination record is at a Ready status.**

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## Disburse Tab	

**  ****Enter Disbursement Date and Amount**
**  ****Cash Monitoring or Reimbursement schools must enter a Pay Period Start Date**
**  ****Accepted Amount and Pell Status will populate after importing the Acknowledgement**
**  ****Lines 66-99 are reserved for the Pell Processor**

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## 		Disburse Tab	

**  ****Disbursement Statuses**
**   ****	****A - Accepted**
**   ****	****B - Batched**
**   ****	****R - Ready**
**  ****	****E - Error/Reject**
**  ****Pell Statuses**
**   ****	****A - Accepted**
**   ****	****C - Accepted but Corrected**
**   ****	****D - Duplicate**
**   ****	****E - Rejected**

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## 	Pell Imports

-    **SSN/Name/DOB/Change Report (PGSN) - *****NEW***
**   ****Origination Data—ISIRs **
**   ****Origination Acknowledgement (PGOA, PGOP)**
**   ****Origination Data - External (PGEO03OP)**
**   ****Disbursement Acknowledgement (PGDA, PGDW) **
**   ****Disbursement Data - External (PGED03OP)**
**   ****Multiple Reporting Record (PGMR) **
**   ****Reconciliation File (PGRC) **
**   ****Electronic Statement of Account (PGAS) **
**   ****YTD Data (PGYR) **
**   ****ED Comments (PGTX) **
**   **

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## External Add Files

-   **Create Origination or Disbursement information on another system**
**  ****Import into Express to check for valid content**
**  ****Prompt for Duplicates**
**  ****Update/All**
**  ****Skip/All**
**Include Records in Next Batch Submission**

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## Pell Exports

**  ****Origination Data**
**  ****Disbursement Data**
**  ****Data Request**
**  ****External Export **
**  ****Export to File     ****	****   displays file name**

_***DON’T FORGET TO TRANSMIT!***_

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## Pell Exports - Data Request

**  ****Request Information from the Pell Processor**
**     ****Reconciliation File**
**     ****Multiple Reporting Record**
**     ****Statement of Account**
**     ****Year to Date Records**
**  ****Reporting and Attended Campus IDs are required**
**  ****Can request specific records**

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## 		Reconciliation

_***RECONCILE OFTEN!!!!***_
- 	**YTD**
**	****ESOA**
**	****Business Office**
**	****Express or other software**
**Reports**
**	****Pending Disbursements**
**	****Rejected or Corrected Records**
**	****W status**

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## Year to Date File	

**  ****Contains all Originations and Disbursements processed by Pell Processor**
**  ****Can Rebuild All Records or Selected IDs**
**  ****Compare data from YTD file with Pell records in Express**

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## Common Edits - Batch

**BATCH LEVEL**
**	****203 - Duplicate Batch ID**
**	****221 - Reporting Campus Pell ID is a Branch Campus  **
**	****230 - Disbursements submitted prior to award year start date**
**	****233 - Invalid Destination Mailbox ID****	**

***TIP***** - A Pell Origination or Disbursement batch may reject if the Batch ID is already on file with the Pell Processor.  You can verify that in the EDConnect Activity Log if the same file was sent multiple times.**
***TIP***** - A batch may also reject if the **_**Attended**_** Campus code is in the Batch ID or if the batch is transmitted from the Attended Campus mailbox (TG#).**

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## Common Edits - Origination

***TIP***** - The most common Origination rejects involve COD being unable to match the Current SSN, Name, and DOB with the CPS Applicant File.  Verify that the Origination Record AND the Demographic Tab exactly matches the data from the ISIR record.**

**ORIGINATION**
**	****303 - Invalid Original SSN resulting in  COD being ****	****         unable to match with the Applicant Record ****	****         for Award Year 2002 and beyond **
**	****311 - Invalid Transaction Number**
**	**

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## Common Edits - Origination(cont.)

**ORIGINATION**
**	****312 - Invalid Expected Family Contribution**
**	****324 - Invalid Name Code resulting in COD ****	****	****         being unable to match with the ****	****	****	****         Applicant Record, or does not equal the ****	****         name code in the Origination ID, for ****	****	****         Award Year  2002 and beyond**
**	****331 - Duplicate Origination for Award Year ****	****	****         2002 and beyond**

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## Common Edits - 	Disbursement 

**DISBURSEMENTS**
**     ****402 - Origination ID does not match on the Pell Processor**
**     ****406 - Disbursement Amount Is Not in Valid Range**
**     ****430 - Duplicate Disbursement reference number. Reference ****	**** number already exits at the Pell Processor**

***TIP***** - Disbursements will reject if there was no Accepted Origination Record with the Pell Processor at the time the Disbursement Record was received.  Verify the Origination Record shows Accepted.**

***TIP***** - Do not export and transmit Disbursements until the Origination Acknowledgements return.  If this is not possible, wait at least 2 hours after exporting the Origination batch before transmitting the Disbursement batch.**

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## Reports

**Disbursement Pending Report - *****NEW******  ***
**  ****Print differences between accepted disbursement                                     **
**     ****amounts and origination award amount**
**  ****Import YTD choosing Print All or Compare and                **
**     ****Print Exceptions. **
**Edits/Comments by Student  - Origination/Disbursement **
**Origination List****	**
**Disbursement List****	**
**List – Processed Disbursements Year-to-Date**
**ESOA****	**
**List - Batch Activity****	**

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## Need Help?

**CPS/WAN Technical Support**
**	****cpswan@ncs.com - 800/330-5947**
**COD School Relations (2002-2003)**
**	****CODSupport@afsa.com - 800/474-7268**
**or 1-800-4PGRANT**
**  ****www.ed.gov/offices/OSFAP/sfatech/listserv.html**

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## Questions?

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