# Presentation: 367784

## Introduction

**Howard Gordon**

## Agenda

**9:00 – Status of U.S. ATLAS Construction Project and Research Program – Bill Willis**
**9:30 -  Brief discussion of goals of the meeting and financial situation.    Howard Gordon**
**9:50 - 1.1 - Silicon - Abe Seiden**
**11:20 - Break**
**11:30 - 1.3 Liquid Argon -  Ryszard Stroynowski**
**1:00 -  Lunch**
**1:45 -   1.4 TileCal - Larry Price**
**3:00 -   1.5 Muon Spectrometer - Frank Taylor**
**4:00 - Break (15 minutes)**
**5:00 -   1.6 Trigger/DAQ - with plans for baselining - Bob Blair**
**6:00 - Executive Session **
**7:00   - Dinner**
** **
**Friday, March 22**
** **
**9:00 - 1.2 TRT - Harold Ogren**
**10:30 -  Technical Coordination – Howard Gordon**
**11:00  - Discussion of issues - Bill Willis**
**                    ****LHC Schedule**
**                    ****U.S. Share**
**                    ****Upgrades**
**12:30    Lunch**
**1:30    Executive Session**
**3:30    Closeout**

## Outline

**Generally we are planning for the Construction ******** Completion ******** Operation **
**LHC Schedule: expect first collisions Spring 2007**
**At this time, we still plan to complete the Construction Project by Sept. 30, 2005**
**M&O starts in FY02**
**We are scheduled to have two reviews:**
**Technical, Cost and Schedule Performance and Status for DOE/NSF Review June 3-4, 2002**
**M&O Presentations for DOE/NSF Review April 9-11, 2002**
**We need your help setting priorities for the FY03-04 funding constraints and scrubbing the numbers for the M&O Review.**
**Shall we break up into subsystems?**
**Estimate to Complete 2002**
**BCPs -  Management Contingency**
**Installation now part of the Project**
**Upgrades defined better and not part of the Research Program**
**Scrutiny of ATLAS M&O (A&B) and C&I (A&B) **
**DOE Guidance received for the Research Program**
**NSF Guidance requested**

## DRAFT Agenda April 9-11, 2002 - Fermilab

## ETC02 U.S. ATLAS Project– WBS Level 2 Summary

## ETC02 U.S. ATLAS Project   

**Estimates based on FY 02 Dollars.**
**Additional BCP’s (after ETC-02) are not included in the backup material.**
**ATLAS “Need Date” for U.S. ATLAS deliverables taken from the current ATLAS baseline.**
**Overall Contingency is being    Reviewed.**

## U.S. ATLAS ETC 02 Level 4 Milestones Comparison

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## Management Contingency

## Recent BCPs

**#53 – 1.4.1 Tile Calorimeter Pre-Assembly and Support Structure - $542.1k**
**Arose from ETC02 – increase in scope**
**Discussion with ATLAS – manpower not cost effective**
**Still under discussion with ATLAS management**
**#54 – 1.3.6 Liquid Argon Calorimeter Cooling Plate Production - $564.226k**
**Critical and approved**

## Contingency Analysis

## ATLAS Cavern Progress

- Version 5.0 of the schedule will be released soon after the new LHC schedule is official – summer 2002

## ATLAS Plan for completion

- This is a staging plan by priority.  ATLAS needs to borrow ~30 MCHF by the end of 2003 to make the experiment work!

## Definitions

**U.S. ATLAS Research Program includes**
**Maintenance and Operations (M&O) which includes:**
**Pre-operations and Commissioning**
**A limited amount of resources were available in the Detector Construction Project in trying to maximize deliverables – so some “Commissioning and Integration” will be included here**
**Operations: Beams-on time**
**Maintenance: Beams-off time**
**Upgrade R&D **
**Upgrade R&D is envisaged for the luminosity upgrade of the LHC 10****35**** cm****-1**** s****-1**
**New more radiation hardened electronics: LAr Front End Boards (FEB), LAr ROD upgrade, Silicon Strips, Pixels, etc.**
**Some upgrades add physics capability to the initial detector: 3****rd**** layer of pixels, EE MDT chambers, Cryostat scintillators**
**A focused NSF proposal is being prepared to include the EE MDT chambers ~80 including their electronics, alignment and all Chamber Service Modules (CSMs).  Also the electronics for the CSC plane not in the baseline.  **

## Upgrades

**A DOE proposal could be made for:**
**The third layer of the pixels – however, we are only 20% of the international ATLAS pixel effort.  If we ask for money without our Europeans doing this – it does not make sense.  The third layer is part of the “deferrals.”  Therefore we expect to do R&D for now.**
**32 CSC chambers – however, we should probably wait for the first collider run?**
**Cryostat scintillators - $265k – an MIE by itself?**
**Liquid Argon ROD upgrade ~$1M**
**TRT components ~1M**
**Worry that such items would be seen as breaking the cap**
**We have decided to NOT submit a DOE proposal at this time.**
**These items are already in the Management Contingency**

## ATLAS Planning

**CERN asked each experiment to estimate M&O**
**ATLAS had a Working Group and produced a document which divided costs into different categories:**
**Category A – Common Funds Shared by the whole experiment or System**
**Category B – Institute (or county)**
**Category C – Host Lab responsibility (minimized – even excluding electric power)**
**In August/September a small group representing the RRB (Resource Review Board – funding agencies) “scrutinized” the M&O estimates and found and separated some costs which were called “C&I” Commissioning and Integration.  The scrutinizing continues for M&O Category B, and C&I.**
**There is a DRAFT MOU for M&O which is being finalized for next year.  ****Kirk and Willis**** will be expected to sign!**
**There still needs to be planning for ****all**** manpower required**
**Under a reorganized Technical Coordination, ATLAS has an installation schedule which all systems are trying to follow**

## Our Strategy for U.S. ATLAS

**The U.S. M&O program will focus on the U.S. deliverables – we plan to support our deliverables through the C&I and M&O stages.**
**For ATLAS there will be requests for contributions in 2002 to "Supplementary Costs" (52 MCHF)- overruns and for M&O (22.4 MCHF 2002-2005) and C&I (Commissioning and Integration) (21.1 MCHF).  Our position is the following:**
**On the cost overruns - we are capped at $163.75 and are trying to maximize our deliverables by adding any items that we can from the Management Contingency list.  We estimate that we could have 12-15 MCHF available yet for ATLAS.  This will be assigned to obtain the greatest benefit for the experiment for detector elements,  integration, common projects and other costs.  We have set up a mechanism, the U.S. Management Contingency Steering Group, to determine how to use these funds for the best in ATLAS. Costs.**
**On the M&O and C&I Category A&B- we plan to contribute our share - however in FY2002-FY2004 we expect to have limited funds.  Our own estimate for the U.S. share of these costs asymptotically reaches ~$11M by 2007.  We note this is a large factor above the ATLAS estimate of our share due to the different accounting practices.  We will certainly provide our proportionate share of these costs.**

## U.S. ATLAS M&O FTEs

## M&O and Upgrade R&D + Computing

## Total U.S. ATLAS Program

## Issues and Tensions

**Construction money – fixed**
**“****Installation” is newly defined and included**
**Now defined to be the cost of inserting the U.S. deliverable into ATLAS**
**Try to maximize deliverables**
**Installation costs in MC need to be understood**
**M&O Budget guidance expected soon from the NSF**
**Funding our obligations for ATLAS compete with money for our M&O needs**
**$300k for FY02 will be available in April **
**30% M&O invoice 140kCHF~$85k**
**~$110k ABCD Spares**
**~$100k Tilecal Mechanical Commissioning**
**Will there be enough to cover the needs for pre-operations and commissioning of the U.S. deliverables?  Probably not in FY03!**
**ATLAS will be interested and involved in our plans!**

## Issues (continued)

**Management of the Research Program **
**Transition from Construction Project to Research Program**
**Tension between money for M&O and computing **

## U.S. ATLAS Computing

**Facts:**
**DOE has given us $2.25M when $2.50 was expected for FY02**
**NSF has a proposal which asks for $1.762M for FY02**
**We have a labor dominated budget (NO hardware for FY02!)**
**4.5 FTEs at LBNL – Framework**
**3.0 FTEs at ANL – Data Management**
**4.5 FTEs at BNL – Tier 1**
**3.0 FTEs at BNL – Software – mainly Data Management**
**We need ~$1.7 M to fund these for the rest of the fiscal year.  The shortage (~$700k) represents 6 people for 1⁄2 year!**
**We have stretched out the schedule based on the 2007 start by basically delaying plans for 2003->2004 etc.  Same staff in 2003 as in 2002 with a modest hardware investment.**
**Questions:**
**How much and when will we get money from the NSF?**

## U.S. ATLAS Research Operation Management