# Presentation: 401794

## Course Number:	LMS1000S
Target Audience:	Individuals interested in 		using Web Self-Service 		options to register and 		track their training 		activities.
Contact: 	       	Calla Pearce 			Training Administrator		pearcec@mail.nih.gov

**Course Number:****	****LMS1000S**
**Target Audience:****	****Individuals interested in ****	****	****using Web Self-Service ****	****	****options to register and ****	****	****track their training ****	****	****activities.**
**Contact: ****	****       ****	****Calla Pearce ****	****	****	****Training Administrator****	****	****pearcec@mail.nih.gov**

## Class Details:Training Objectives

**Upon successful completion of this class, you should be able to:**
- List basic functionality of a Learning Management System (LMS).
- Describe the LMS selected for tracking NCI CBIIT and caBIGTM training activities.
- Highlight benefits of using the LMS.
- Contact the NCI CBIIT Application Support Team.
- Cover how to create a Web Self-Service account, search for and register for classes and roles and monitor training progress.

## Class Details:Lesson Plan

- Lesson 2:  Navigating Web Self-Service
- Lesson 3: John’s Scenario: Registering for a Class
- Lesson 4: Jane’s Scenario: Managing Training with Roles

**Class Details:****Lesson Plan**

## Introduction

**In this Lesson, we will:**
- Introduce the functionality of a Learning Management System (LMS).
- Describe the LMS software selected for tracking NCI CBIIT and caBIG® trainings.
- Highlight the benefits of using the LMS.
- Review notes on using the LMS.
- Introduce the NCI CBIIT Application Support Team.

## Introduction:What Is a Learning Management System?

**A Learning Management System (LMS) is a software program that enables students, instructors, and administrators to manage the trainings they attend, teach or sponsor.**
**Typically, Learning Management Systems consist of a desktop component and a web-based component which link to a database. **
- The desktop component allows administrators to set up and manage the program to develop and customize the end-user’s web-based component as well as provide reporting and automated email capability.
- The web component allows students to manage their training by giving them the ability to find out about trainings, register for classes and track their progress. The web component allows instructors to manage their classes with access to enrollment reports, sign in sheets and attendance logs.

## Introduction:LMS Chosen for NCI CBIIT and caBIG®

**Training Partner by GeoMetrix met the criteria set forth by NCI CBIIT and caBIG**** ®**** for a robust yet user-friendly Learning Management System. **
**Several of the major criteria used for choosing the LMS were:**
- Manages classroom, online and self-study trainings
- Tracks registrations, attendance and quiz/exam/evaluation results
- Provides standard and customizable reports and allows for automated emails
- FDA compliant for auditing, reporting and security concerns
- Includes web self-service interface for students, supervisors and instructors

**Notes:**
This overview focuses on the web self-service component. 

## Introduction:Benefits to Students Using the NCI CBIIT/caBIG® LMS

**LMS Web Self-service minimizes the amount of time students spend searching for training since all NCI CBIIT and caBIG****® ****-related offerings are in one central place. **
- Provides tools that allow students to:
- Create their own accounts in order to register for classes
- Search for classes in several ways in order to find classes specifically geared toward their role or the specific subject area they are interested in
- Input goals and track progress toward fulfilling requirements
- Complete training session evaluations online
- Launch computer-based training modules and track their progress for each module

## Introduction:Benefits to Instructors Using the NCI CBIIT/caBIG® LMS

**Allows instructors to enter their course description, agenda, objectives and prerequisites.**
**Allows instructors to create their own course evaluations and review student responses.**
**Provides online tools that allow the instructor to:**
- View their class details, such as dates and times
- View their class enrollments
- Submit class attendance
- Run enrollment reports

## Introduction:Benefits of the NCI CBIIT/caBIG® LMS for Developers and Administrators

**Developers can receive reports on past enrollment to find students who may be interested in testing similar software or a new version of software they have already trained on.**
**Administrators can receive reports to validate completion of training for their personnel. **
**Administrators can have many types of reports customized for their specific needs.**

## Introduction:Notes on Using LMS Web Self-Service

**The web self-service component of the LMS can be viewed in any browser, although Internet Explorer allows full mouse-over help functionality. **
**Web self-service accounts are available for anyone interested in attending an NCI CBIIT or caBIG****® ****-related training. Web access will be removed after 120 days of inactivity, but can be restored as requested. No data is lost when a web account is deactivated. **
**Web self-service accounts can be deactivated on request as well. To deactivate your account, email Application Support at **_**[ncicb@pop.nci.nih.gov](mailto:ncicb@pop.nci.nih.gov)**_**. Please deactivate your account if you were working toward a Role and have completed the Role or if you are leaving your job and will no longer need access.**

## Introduction:For LMS Questions, Contact NCI CBIIT Application Support

**Live Support: Monday – Friday, 8 am – 8 pm Eastern Time**
- Telephone support is available Monday to Friday, 8 am – 8 pm Eastern Time, excluding government holidays.
- You may leave a voice message or send an email at any time.
**Email: **_**[ncicb@pop.nci.nih.gov](mailto:ncicb@pop.nci.nih.gov)**_** **
**Phone: 301-451-4384**
**Toll-free: 888-478-4423**
**Web: **_**[http://ncicb.nci.nih.gov/NCICB/support](http://ncicb.nci.nih.gov/NCICB/support)**_** **

## Introduction:Lesson 1 Review

**In this Lesson, we have:**
- Introduced the functionality of a Learning Management System (LMS).
- Described the LMS software selected for tracking NCI CBIIT and caBIG® trainings.
- Highlighted the benefits of using the LMS for students, instructors, developers and administration.
- Reviewed notes on using the LMS.
- Introduced the NCI CBIIT Application Support Team.
**Any Questions?**

## Navigating Web Self-Service

**In this lesson, we will:**
- Learn to navigate Web Self-Service
- Create an LMS web self-service account
- Log in

**Notes:**
All students, whether it is to enroll in several classes or just one, must create an account.

## Navigating Web Self-Service:Navigating Web Self-Service

**Main Website - **_**[http://cabigtraining.nci.nih.gov](http://cabigtraining.nci.nih.gov/)**_** or **_**[http://ncicbtraining.nci.nih.gov](http://ncicbtraining.nci.nih.gov/)**_** **
**The main LMS page consists of a header, a left slider bar and a main page. The left slider bar will expand with additional options for Learners once you log in.**

**The left slider bar will expand to include more options available to students once logged in.**

## From the main LMS homepage, you can create your LMS account using the link in the top right corner. This will take you to a page with a form to fill in with your information. You will receive an email with your password.

**Navigating Web Self-Service:****Creating an LMS Account**

**From the Home Page, click on the link to Create a New Account.**

**Once the information is submitted, an email will be sent to the email address provided with the password.**

**Notes:**
All users who would like to register for a class or role must create an account.

## Once you receive your password, you can login through the main LMS homepage. You can also retrieve your password from the homepage under the login form.

**Navigating Web Self-Service:****Logging in...**

**To retrieve a password, an email can be requested to resend the password.**

## The page that is displayed when first logging in is the My Training page, which shows the student’s upcoming classes, courses in progress and completed courses. To return to this page, use the ‘My Training’ link on the left slider bar under Learner.

**Navigating Web Self-Service:****Logging in**

**The page that is displayed when first logging in is the My Training page, which shows the student’s upcoming classes, courses in progress and completed courses.**

**To return to this page at any time, click on My Training.**

## Navigating Web Self-Service:Lesson 2 Review

**In this lesson, we have:**
- Learned to navigate Web Self-Service
- Created an LMS web self-service account
- Logged in
**Any Questions?**

## John’s Scenario - Registering for a Class

**John Trainee is new to the caBIG community and wants to learn about caCORE and caDSR and caBIG****®**** in general. He has already created his LMS account and logged into LMS Web Self-Service.**

## John’s Scenario

- Search for a class
- Register for a class
- Review modules for a class
- Complete a quiz for a class
- Complete a class
- Review his quiz results
- View his training history

**John’s Scenario**

## Since John knows that he is interested in caCORE, he can click on the Browse by Course link on the left slider menu and click on the caCORE Training folder to view all caCORE classes and find the Introduction to caCORE class. He can also use the caCORE Courses link on the main LMS homepage to view all caCORE courses and select the 1000:Intro to caCORE Course.

**John’s Scenario - Registering for a Class:****Searching for a Class**

**Since John knows that he is interested in caCORE, he can click on the caCORE Training folder to view all caCORE classes and find the Introduction to caCORE class.**

**He can also perform a keyword search.**

## Since the class is self-paced, John can enroll in the class to view the training modules. For certain courses, the course materials can be viewed without having to login. These materials will be linked to under the Course Materials section.

**John’s Scenario - Registering for a Class:****Registering for a Self-Paced Class**

**Since the class is self-paced, John can enroll in the class to view the training modules.**

**For certain courses, the course materials can be viewed without having to login.**

## If John chooses to enroll in the course, he can view the training modules for the class as well as take the quiz required to complete the class under the modules section of the Class information page.

**John’s Scenario - Registering for a Class:**** ****Reviewing Class Training Modules**

**Now that John has registered for the class, he can view the training modules for the class as well as take the quiz required to complete the class.**

## The quizzes can be launched from the class information page and answered in order. Be sure to Submit the exam when you have finished.

**John’s Scenario - Registering for a Class:**** ****Completing a Class Quiz**

**Once John has reviewed the materials, he can...**

**launch the quiz...**

**answer the questions...**

**and submit his answers.**

## Once John completes the quiz, he can see the passed status on the class information page as well as his Completed status for the class. The class materials will retain the status of Not Attempted so that John can return to the class and review the materials at a later date. 

**John’s Scenario - Registering for a Class:**** ****Completing a Class**

**John can now see that he passed the quiz and the class has been completed. **

**The class materials will retain the status of Not Attempted so that John can return to the class and review the materials at a later date. **

## John can review his quiz results by clicking the icon next to the quiz and selecting Look at my answers on the next page.

**John’s Scenario - Registering for a Class:**** ****Reviewing Quiz Results**

**John can review his quiz results by clicking the icon next to the quiz and selecting Look at my answers on the next page.**

## John can view his training history at any time to view all of the classes he has registered for, completed and waitlisted for by clicking on Training History on the left side of the screen.

**John’s Scenario - Registering for a Class:**** ****Viewing Training History**

**John can view his training history at any time to view all of the classes he has registered for, completed and waitlisted for by clicking on Training History on the left side of the screen.**

## John’s Scenario - Registering for a Class:Lesson 3 Review

**In this lesson, we have:**
- Searched for a class
- Registered for a class
- Reviewed modules for a class
- Completed a quiz for a class
- Completed a class
- Reviewed John’s quiz results
- Viewed John’s training history
**Any Questions?**

## Jane’s Scenario - Managing Training with Roles

**Jane’s Scenario - Managing Training with Roles**

## Jane’s Scenario - Managing Training with Roles

**In this lesson, we will see Jane Trainee:**
- Search for a role
- Register for a role
- View the requirements for her role
- Track her progress toward completing her role
- Register for a class
- Waitlist for a course

## Since Jane knows the role she wants, she can click on the Browse by Role link on the left slider bar and click on the caCORE folder to view all Roles for caCORE and click on the Application Developer role.

**Jane’s Scenario - Managing Training with Roles: ****Searching for a Role**

**Since Jane knows the role she wants, she can click on the caCORE folder to view all Roles and click on the Application Developer role.**

**To find the role Jane is interested in, she can click on the Browse by Role link on the left menu.**

**She can also perform a keyword search.**

## The role details page gives Jane a description of the role and a list of all the required classes needed to complete the role. She can now add this role to her training record to track her progress toward completing the role.

**Jane’s Scenario - Managing Training with Roles: ****Registering for a Role**

**The role details page gives Jane a description of the role and a list of all the required classes needed to complete the role. **

**She can now add this role to her training record to track her progress toward completing the role.**

## Jane can click on My Roles on the left slider bar under Learner to view all the roles she is registered for. She can click on the link to the role to find more information.

**Jane’s Scenario - Managing Training with Roles:****Viewing the Requirements for a Role...**

**Jane can click on My Roles at the left to view all the roles she is registered for. She can click on the link to the role to find more information.**

## Once in the role details page, Jane can track her progress as well as link directly to the courses she needs to register for. To register for a class, like Using EVS, she can click on the name of the class. 

**Jane’s Scenario - Managing Training with Roles:****Viewing the Requirements for a Role...**

**Once in the role details page, Jane can track her progress as well as link directly to the courses she needs to register for. To register for a class, like Using EVS, she can click on the name of the class. **

## Since EVS has instructor-led sessions, the first page that will come up will be the schedule page. If there are sessions scheduled they will appear under the upcoming schedule section. She can click to Register now.

**Jane’s Scenario - Managing Training with Roles :****Registering for a Class**

**Since there is an upcoming EVS class, Jane can register by clicking on the Register Now link.**

## Jane also wants to register for the Formbuilder class, but there are currently no session scheduled. Jane can click on the Course Waitlist link and will be notified when the class are scheduled.

**Jane’s Scenario - Managing Training with Roles: ****Waitlisting for a Course**

**Jane also wants to register for the Formbuilder class, but there are currently no session scheduled. Jane can click on the Course Waitlist link and will be notified when the class are scheduled.**

## Jane’s Scenario - Managing Training with Roles: Lesson 4 Review

**In this lesson, we have:**
- Searched for a role
- Registered for a role
- Viewed the requirements for her role
- Tracked her progress toward completing her role
- Registered for a class
- Waitlisted for a course
**Any Questions?**

## Session Review

**Now that you have successfully completed this training, you should be able to:**
- List basic functionality of a Learning Management System (LMS).
- Describe the LMS selected for tracking NCI CBIIT and caBIG® training activities.
- Highlight benefits of using the LMS.
- Contact the NCI CBIIT Application Support Team.
- Create a Web Self-Service account.
- Search for classes and roles.
- Register for classes.
- Waitlist for courses.
- Apply for roles.
- Monitor training progress.
**Any Questions?**

## NCI CBIIT Support

**Live Support: Monday – Friday 8 am – 8 pm Eastern Time**
- Telephone support is available Monday to Friday, 8 am – 8 pm Eastern Time, excluding government holidays.
- You may leave a voice message or send an email at any time.
**Email: **_**[ncicb@pop.nci.nih.gov](mailto:ncicb@pop.nci.nih.gov)**_** **
**Phone: 301-451-4384**
**Toll-free: 888-478-4423**
**Web: **_**[http://ncicb.nci.nih.gov/NCICB/support](http://ncicb.nci.nih.gov/NCICB/support)**_** **