# Presentation: 676651

## FINANCIAL PARTNER SERVICESEASTERN REGIONBOSTON SUMMIT PARTNERSHIP MEETING 

**FSA/CFO**
**Boston, Massachusetts**
**August 31, 2005**

## FSA/CFO Update – Agenda

**GA  Accounting & Auditing Update**
**Internal Control Requirements of Revised A-123**
**Reporting Issues**
**Audit Status**
**FMS 11i/Form 2000 Upgrade – FAQ’s**
**Form 2000 Navigation Changes**
**Proposed GAFR Enhancements**
**Q&A’s and FSA Contacts **

## Accounting & Auditing Update 

**OMB Circular A-123: **
**Revision: “To specifically address assessing, documenting, and reporting on the effectiveness of internal control over financial reporting.”**
**Purpose: “To ensure Congress and the public that the Federal Government is committed to safeguarding its assets and providing reliable financial information.”**

##   Accounting & Auditing Update

**OMB Circular A-123 (Cont’d): **
**Agencies and individual Federal managers must take systematic and proactive measures to:**
**(i) develop and implement appropriate, cost-effective internal control for results-oriented management; **
**(ii) assess the adequacy of internal control in Federal programs and operations; **

## Accounting & Auditing Update

**OMB Circular A-123 (Cont’d): **
**(iii) separately assess and document internal control over financial reporting consistent with OMB-defined process;**
**(iv) identify needed improvements; **
**(v) take corresponding corrective action; and **
**(vi) report annually on internal control through management assurance statements.**

## Reporting Issues
Calculation of MR26
Costs excluded from MR32
AR56 methodology
Audit Status

**Calculation of MR26**
**Costs excluded from MR32**
**AR56 methodology**
**Audit Status**

-   Accounting & Auditing Update

## FMS 11i/Form 2000 Upgrade

**When will the upgrade occur?**
**Thanksgiving Weekend - The current plan is to shut down online access to GAFR--Forms 2000, noon Wednesday, 11-23-2005.  Access to the SAIG will still be available. **
**What is the impact on GA payments?**
**Web based GA submissions **
**received by 11-17-2005 are expected to be approved for processing before the Upgrade.**
**will not be possible between noon Wednesday, 11-23 and Monday morning, 11-28.**
**SAIG Submissions**
**Processing of GA invoices submitted >6:00 pm EST on 11-22 will resume on Monday, 11-28**
**When will the upgraded software be available?**
**Monday, 11-28-2005**

**Notes:**
The web-site is going to be down from 11/23 at 12:00 noon through Monday, November 28th.

SAIG files will be accepted into SAIG, however will not come into FMS until Monday, November 28th.

## FMS 11i/Form 2000 Upgrade (cont’d)

**Will I need to do anything to get access to the new release?**
**Just log-on.  An upgraded version of JInitiator software will be automatically downloaded on your machine with your first signon.  Details to follow.**
**Username, Password, Responsibilities =**
**How will current policies and procedures change in the new release?**
**Current policies and procedures related to the online forms will not change.   Upgrade is limited to migrating existing functionality. **

**Notes:**
Information on Jinitiator will be communicated via FP Portal Listserve and GA Contacts list maintained by Guaranty Agency Reporting Staff.  Expect either automatic download with logon or pull from a website.
FP will send instructions.  
Have System Admin available Monday in case you need SysAdmin rights.
We’re focusing on Jinitiator this week and next.

## FMS 11i/Form 2000 Upgrade (cont’d)

**Will new H/W be needed to run FMS?**
**No.  If your current system can run the current version of FMS, then you will be able to run the upgraded FMS.**
**How will the FP and the 11i Upgrade team help users prepare? **
**FP FAQs communication **
**Power Point Presentation **
**Updated User Guides**
**Upgrade team support **

**Notes:**
Updated User Manuals will be communicated via PF Portal Listserve and posted on the FP Portal.

## FMS 11i/Form 2000 Upgrade (cont’d)

**Do I need additional training to perform my job?**
**No - The upgrade does not bring any radical changes.  **
**Before the upgrade, you will receive a document explaining the minor changes in navigating through the forms.   **
**Updates to the user guides will be available shortly after the upgrade.**

**Notes:**
Updated User Manuals will be communicated via PF Portal Listserve and posted on the FP Portal.

## Form 2000 Navigation Changes

**Navigation Changes **
- Differences
- Application User Logon Screen
- Tool bar-text balloons
- Icons have changed/moved
- Mandatory fields are highlighted
- List of values selection ('...‘)
- Report viewing has been simplified.  Only 1 screen required to view the complete report vs. 2 screens
- Some fields contain hot keys

**Notes:**
Keep in mind that the web application looks different (color, tool bar)  but the navigation within the application is the same as before.

## FSA FMS 11i  (To Be)

- FSA FMS 11.0.3 (As-Is)

**Notes:**
Form 2000 Navigation ChangesFirst screen you see when you click on the Oracle application link.

## FSA FMS 11i (To Be) Logon Options

**Notes:**
Form 2000 Navigation Changes
Oracle Application Logon

## FSA FMS 11i (To Be) Home Page Sign-in

- FSA FMS 11.0.3 (As-Is)
- Sign-in

**Notes:**
Form 2000 Navigation Changes
Log-In Screen

## FSA FMS 11i (To Be) Home Page

**Notes:**
Form 2000 Navigation Changes 
List of Responsibilities

## FSA FMS 11i  (To Be) Navigator

- FSA FMS 11.0.3 (As-Is)
- Navigator

**Notes:**
Form 2000 Navigation Changes
User Functions
Blue circles define icon function.

## FSA FMS 11i  (To Be) Monthly

- FSA FMS 11.0.3 (As-Is)
- Monthly

**Notes:**
Form 2000 Navigation Changes
Monthly Report View
Blue circles define icon function.

## FSA FMS 11.0.3 (As-Is)

- Monthly/Quarterly

- FSA FMS 11i  (To Be) Monthly/Quarterly

**Notes:**
Form 2000 Navigation Changes 
Monthly/Quarterly View

## FSA FMS 11i  (To Be) Annual

- FSA FMS 11.0.3 (As-Is)
- Annual

**Notes:**
Form 2000 Navigation Changes
Annual Report View

## FSA FMS 11i  (To Be) Request

- FSA FMS 11.0.3 (As-Is)
- Request

**Notes:**
Form 2000 Navigation Changes
Report Request View

## Proposed GAFR Enhancements

**Contingent Upon --**
**Enactment of the HEA of FY 2006 **

## FSA Contacts & Q&A’s

**Contacts for Follow-up Questions **
**Tony Gioffre, FSA-CFO**
_**[Anthony.Gioffre@ed.gov](mailto:Anthony.Gioffre@ed.gov)**__**, 202-377-3251**_
**Maureen Harris, FSA-CFO FMS Upgrade Team**
_**[Maureen.Harris@ed.gov](mailto:Maureen.Harris@ed.gov)**__**, 202-377-3533**_
**Mike Sutphin, FP **
_**[Mike.Sutphin@ed.gov](mailto:Mike.Sutphin@ed.gov)**__**, 202-377-3624**_
**Sandra Simmons, FSA-CFO**
_**[Sandra.Simmons@ed.gov](mailto:Sandra.Simmons@ed.gov)**__** or**_
_**[FSA_GAR@ed.gov](mailto:FSA_GAR@ed.gov)**_
**Look for FMS Updates from:**
**Financial Partners Listserve, and**
**FSA_GAR@ed.gov**