# Presentation: 699992

## The SNAP Noncompeting Award Process:
 Policy and Procedural Considerations for Streamlining
Grants Policy Considerations
Historical Perspective
What we’ve tried before
Proposed changes in current SNAP process
Administrative information
Scientific Progress Report and Related information
Assurances and Certifications

-  Policy and Procedural Considerations for Streamlining
- Grants Policy Considerations
- Historical Perspective
- What we’ve tried before
- Proposed changes in current SNAP process
- Administrative information
- Scientific Progress Report and Related information
- Assurances and Certifications

- Agenda for CWG Meeting, May 16, 2001Afternoon Session

## Progress Reporting—Policy & Historical Perspective

## Scientific Reporting Requirements45 CFR Pt 74.51 (A-110)

- At least annually, not more frequently than quarterly
- Final report within 90 days after expiration
- Should include: 1) comparison of actual accomplishments w/goals & objectives; 2) reasons why established goals were not met; 3) other pertinent info e.g., cost overruns
- Should immediately report developments that have significant impact on the award-supported activities, including problems, delays or adverse conditions

## Scientific Reporting Requirements(HHS GAM)

- HHS GPD 2.04: B.2 Optional Policy for Noncompeting Continuation Applications:
- OPDIVs can accept progress reports in lieu of complete application packages when evaluating noncompeting continuation award.

## Fiscal Monitoring (45 CFR Pt 74.52)

- Financial Status Report (SF269 or SF269A)
- Due 90 days after the end of each specified reporting period
- Annual requirement can be waived when PMS272 will provide adequate information to meet its needs.  However, final FSR still required at completion of the project period
- Report of Federal Cash Transactions (PMS-272)--Quarterly submission

## Efforts to Streamline Progress Report

- FDP T-5 Simplification Pilot
- Began 10/1/89
- Eliminated Budget Page (unless change of scope)
- Eliminated Other Support (unless changed)
- NIH Withdrew from pilot 9/30/92

**Notes:**
NIH Withdrew from pilot 9/30/92

## Efforts to Streamline Progress Report (cont.)

- SNAP Phase 1 (FY 95)
- Eliminated budget page
- Eliminated estimated report of expenditures
- Added SNAP Qs on key personnel changes, significant rebudgeting, other support, unobligated balances > 25%

## Efforts to Streamline Progress Report (cont.)

- SNAP Phase II (FY96)
- For T-5s, eliminated categorical awards (lump sum DC & F&A costs only)
- Simultaneously implemented total cost commitments for future years for **all** awards
- Also implemented most recent definition of significant rebudgeting

**Notes:**
Total Cost Commitments were implemented to provide greater stability & predictability
Significant Rebudgeting as defined in PHS GPS 4/1/94 revision = cummulative amount of transfers among DC categories for the current budget period exceeds 25% of total amount awarded or $250K, whichever is less

## Efforts to Streamline Progress Report (cont.)

- SNAP Phase III (July 1996)
- Eliminated annual FSR--required only at end of competitive segment
- NIH staff uses PMS 272 as fiscal monitoring tool
- Still have 1 SNAP question that addresses large balances

## Efforts to Streamline Progress Report (cont.)

- Revised 2590 (4/98)
- SNAP Process incorporated in instructions
- Eliminated Checklist unless change in performance site that affects F&A
- 7/99 Amended instructions to include requirement of checklist if program income anticipated

## Efforts to Streamline Progress Report (cont.)

- E-SNAP
- Development began FY97
- Pilot began 7/99
- Pilot concluded 3/01
- Revised NIH GPS (3/01)
- Redefined Significant Rebudgeting (now only a change in scope indicator)

## Efforts to Streamline Progress Report (cont.)

- Revised 2590—Proposed Changes FY01
- Changed name to “Progress Report”
- Eliminates concept of “Application”
- SNAP Q on significant rebudgeting eliminated

## SNAP:  Progress Reporting

| SCIENCE
REPORTING | CURRENT SNAP | MASTER
AGREEMENT | IFA | NIH
REINVENTION
CONCEPT |
| --- | --- | --- | --- | --- |
| Abstract | Part of Competing Application Only
(Public) | Same as Current SNAP
 | Updated with Progress Report
(Public) | Updated Annually in the Fall
(Public) |

## SNAP:  Progress Reporting

| SCIENCE
REPORTING | CURRENT SNAP | MASTER
AGREEMENT | IFA | NIH
REINVENTION
CONCEPT |
| --- | --- | --- | --- | --- |
| Progress
Report | Annual Submission 2 Months Prior to Start Date | Same as Current SNAP | Same as Current SNAP | Anytime But Must Be Submitted in the Fall
(Confidential) |
| Research
Accomplishments | Part of Progress Report | Same as Current SNAP | Same as Current SNAP | Submit in the Fall as a Brief Narrative (Public) |

## SNAP:  Progress Reporting

| SCIENCE
REPORTING | CURRENT SNAP | MASTER
AGREEMENT | IFA | NIH
REINVENTION
CONCEPT |
| --- | --- | --- | --- | --- |
| SNAP Questions | Part of Progress Report | Same as Current SNAP | Same as Current SNAP | Not Addressed |
| Citations | Listed in Annual Submission & 1 Copy | Same as Current SNAP | Same as Current SNAP | Anytime with Web Link to Publication |

## SNAP:  Progress Reporting

| Administrative Assurance. & Certifications | CURRENT SNAP | MASTER
AGREEMENT | IFA | NIH
REINVENTION
CONCEPT |
| --- | --- | --- | --- | --- |
| Human Subjects | Information Required with Annual Progress Report | Same as Current SNAP | Once A Year Reporting on All Grants  | Not Addressed |
| Animal Subject | Information Required with Annual Progress Report | Same as Current SNAP | Once A Year Reporting on All Grants  | Not Addressed |
| Other | Signature on Face Page | Same as Current SNAP | Part of Agreement No Institutional Signature | Not Addressed
 |

## SNAP:  Progress Reporting

| Other SNAP issues | CURRENT SNAP | MASTER
AGREEMENT | IFA | NIH
REINVENTION
CONCEPT |
| --- | --- | --- | --- | --- |
| Financial Reporting | Quarterly PMS 272 and FSR at End Competitive Segment | Same as Current SNAP | Same as Current SNAP | Not Addressed |
| Notice of Grant Award | Total Direct and Indirect Costs for  Each Grant | 1 Award for All SNAPs at 1 Time | Same as Current SNAP | Same as Current SNAP |