# Presentation: 101158

**Michael J. Green**
**Environmental Management Division**
**NASA Headquarters**
**Washington, DC**

**NASA Environmental Management System (EMS) Pilot Test Program**

- NASA EMS

## TEST PROGRAM REVIEW

**Factors affecting EMS**
**Initial assessment**** **
**EMS development activities**
**Agency challenges**
**Cost analysis**
**Potential benefits**
**Lessons learned**

- NASA EMS

## FACTORS AFFECTING EMS

**Size of installations**
- Land area - 150 to 80,000 acres
- Population - 1,000 to 10,000 on-site personnel
**Complexity of installations**
- Laboratories, test stands, wind tunnels, hangars, shops
- Includes tenant organizations and private enterprises
**Large contractor work force**
- Several GOCO facilities
- About 4 contractor employees per civil service employee
**Geographic variability - 10 states**

- NASA EMS

## Slide 4

- NASA EMS

## Slide 5

- NASA EMS

## INITIAL ASSESSMENT

**Business Case & Gap Analysis conducted in 1998**
- Included Headquarters and 12 NASA installations
**ISO 14001 recommended as NASA’s EMS model**
- NASA was accomplishing 80% of ISO 14001 requirements
- Many elements of ISO 9000 can be utilized (e.g., corrective action, document and records management)
- Existing processes can be utilized (e.g., emergency response)
- Internationally recognized
- Protocols can be used for evaluation & performance tracking
- Allows flexibility
- Contractor acceptability

- NASA EMS

## EMS DEVELOPMENT ACTIVITIES

**Development of Agency EMS Procedures Manual**
- Developed by NASA team from 5 Centers
- Consistent Agency approach but flexible at implementation level
**Implementation at Glenn, Johnson and Stennis**
- Test sites provide lessons learned for Agency implementation
- Developed implementation guidance
- Includes independent Verification and Validation
**Cost and Benefits Report**
- Identify projected costs, benefits, and lessons learned
- Will use data to facilitate Agency-wide implementation
**Presentation of results to management**

- NASA EMS

## ELEMENTS OF NASA EMS

**Environmental Policy**
**Planning**
- Aspects & Impacts
- Legal & Other Requirements
- Objectives & Targets
- Environmental Mgmt Program
**Corrective Action**
- Monitoring & Measurement
- Nonconformance, Corrective & Preventive Action
- Records
- EMS Audits

**Implementation & Operation**
- Structure & Responsibility
- Training & Awareness
- Communication
- EMS Documentation
- Document Control
- Operation Control
- Emergency Preparedness & Response
**Management Review**
**Metrics**

- NASA EMS

## AGENCY CHALLENGES

- Quantifying costs and benefits
- Developing EMS metrics
- Clarifying HQS & Center roles and responsibilities
- Obtaining senior management commitment
- Determining how EMS will apply to contractors
- Deciding how to implement EMS across Agency
- Handling intensive up-front activities with limited staff
- Deciding how to apply EMS to new programs** **
- Managing aspects, impacts, objectives & targets
- Holding each activity accountable for its aspects & impacts** **

- NASA EMS

## COST & BENEFITS ANALYSIS

**Compare baseline EMS that meets requirements of Executive Order with ISO 14001 compliant EMS**
**Obtain better understanding of cost and level of effort of implementation**
- Develop budget estimates
- Comparison of NASA versus contractor cost and hours
- Training requirements
- Data management requirements
- Time requirements for implementation
**Identify potential benefits**

- NASA EMS

## BASELINE EMS

**EMS implementation planning**
**Identify priority environmental impacts**
**Training, awareness & competence**
**Internal & external communication**
**Documentation & document control**
**Corrective action program**
**Environmental functional reviews**
**Miscellaneous activities (e.g., regulatory review)**

- NASA EMS

## UNIQUE EMS ACTIVITIES FOR ISO 14001 REGISTRATION

**Additional communication & training activities to prepare for registration**
**Documentation of management review**
**ISO 14001 Registration process**
- Internal EMS audits
- Training of internal auditors
- Preparing for and supporting registration audits
- Registration costs

- NASA EMS

## EMS DEVELOPMENT COSTS(Includes contractor & gov’t hours)

**Business Case & Gap Analysis (13 facilities)**
**Agency-wide procedures, cost analysis & support**
**Implementation at 3 sites **
- Glenn Research Center
- Johnson Space Center
- Stennis Space Center

**$  300,000**
**$  600,000**
**$   445,000**
**$1,450,000**
**$   550,000**

- NASA EMS

## EMS IMPLEMENTATION COST

**Baseline EMS**
- Implementation Planning
- Identify impacts & develop management plans
- Training and awareness
- Communication
- Documentation & document control
- EMS auditing & corrective action
-      (Does not include compliance audits)
- Miscellaneous
**ISO 14001 unique activities**
- Communications & unique site requirements
- Registration process (includes site support)

**80 %**
- 12 %
- 21 %
- 17 %
-   8 %
- 12 %
-   4 %
-  6 %
**20 %**
- 10 %
- 10 %

- NASA EMS

## IMPLEMENTATION HOURS NORMALLIZED BY CENTER POPULATION

**Glenn****	****	****5,243 hr ÷  4,000  =****	****1.3 hr per capita**
**Johnson   17,692 hr ÷10,500  =****	****1.7 hr per capita**
**Stennis****	****10,521 hr÷ 4,500  =****	****2.3 hr per capita ****	****	****	****	****	****	****	****	****	****	****	****         Average   =****	****1.8 hr per capita**

- NASA EMS

## IMPLEMENTATION COST NORMALLIZED BY CENTER POPULATION

**	****Glenn****	****$445K****	**** ÷  4,000  =****	****$111 per capita**
**	****Johnson   $1,450K ÷10,500  =****	****$138 per capita**
**	****Stennis****	****$550K****	**** ÷ 4,500  =****	****$122 per capita ****	****	****	****	****	****	****	****	****	****	****	****         Average   =****	****$129 per capita**
**Note:  Includes cost of data tracking, initial training, and other one time developmental activities **

- NASA EMS

## PROJECTED MAINTENANCE

**About 1 fte to serve as EMS representative**
- Updating documentation
- Continued coordination efforts
**About 1 fte equivalent for other activities**
- Internal audits
- Follow-up training
- Management reviews

- NASA EMS

## Potential Benefits

- Mission delay reductions
- Change order reductions
- Environmental impact reductions
- Reduced liability
- Increased compliance
- Increased management support and involvement
- Increased pro-activity
- Reduction of single-point failures
- Continual improvement

- Decreased energy use, water use, and materials reductions
- Health benefits
- Decreased # of fines and NOVs
- Decreased employee time (fewer inspections)
- Reduced # of inspections
- Written procedures, process consistency, & repeatability
- Increased efficiency
- Improved communications

- NASA EMS

## Potential Benefits

- Increased # of pollution prevention  initiatives
- Cost reductions
- Increased safety
- Reduced # of regulations
- Reduced # of spills
- Increased affirmative procurement
- Increased recycling revenue
- Solid waste reduction

- Prioritization of funding projects
- Increased # of green building designs
- Increased # of sustainability projects
- Better NASA reputation (Center and Agency)
- Better relationship with stakeholders
- Increased trust and satisfaction from customers

- NASA EMS

## LESSONS LEARNED

**Early planning & communication critical**
- Substantial time required for planning & meetings to achieve support
**Senior management involvement critical**
- Needs to be more than annual management review
- Involvement needs to be visible
**Build on existing procedures & systems**
- Establishing document management, recordkeeping, corrective action systems can be significant undertaking
- Requires understanding of systems

- NASA EMS

## LESSONS LEARNED

**Cross-organization involvement critical**
- Establish core team representing different organizations and points-of-view
- Use the core team to help with buy-in
- Contractor involvement critical
- Work with each organization to establish their responsibilities & management of aspects & impacts
- High visibility program facilitates involvement

- NASA EMS

## LESSONS LEARNED

**Develop training/communications program**
- Tailor training to situations & individual responsibilities
- Provide core team & key personnel with training early
- Combination of class room, OTJ, and facilitated training
- Keep people informed of progress
- Use existing tools (e.g., newsletters)
- Consider web based techniques
- Consider special promotions
- Training is not a one-time event

- NASA EMS

## LESSONS LEARNED

**Flexibility needed due to varied activities**
**EMS Representative is a key player**
- Needs authority to make decisions on EMS implementation
**Review results throughout implementation**
**Keep it simple at working level!**
- Normally only 1 or 2 aspects & impacts require management at the working level
- Clarifies individual and organizational responsibilities
- Individual employees find this to be acceptable

- NASA EMS

## POINT-OF-CONTACT

- Michael Green
- Environmental Management Division
- NASA Headquarters (Code JE)
- Washington, DC   20546
- Phone:  (202) 358-1097
- e-mail:  michael.j.green@hq.nasa.gov

- NASA EMS