# Presentation: 901702

***Johnson Space Center******Prime Contractor Roundtable***

***Eleanor N. Chiogioji, Ph.D.***
***Program Manager***
***Office of Small Business Programs***

***2 April 2008***

## Discussion Topics

-   Small Business Utilization
-   Small Business Specialists Involvement
-   SBS Council
-   Small Business Program Report
-   Small Business Improvement Plan
-   New Initiatives
-   NASA Mentor-Protégé Program
-   OSBP Industry Awards
-   Upcoming Events

## Proposal Evaluation

- SB Utilization Clause:
-   Single sub-factor under Mission Suitability
-   Includes two (2) factors
-   Overall SB Program
- Subcontracting goals based on total contract value
- Meaningful technical work to SB
- Past performance working with small business concerns
- Outreach to small business concerns
-   SDB Participation
-   Recommended _**100**_ of 1000 evaluation points

## Proposal Evaluation

- SB Utilization Clause Status:
-   Procurement Notice (PN) 04-31 issued; NASA FAR 	Supplement changed to incorporate clauses
-   Procurement Information Circular (PIC) 08-05, “Small 	Business (SB) Utilization Subfactor,” contains
-  Model clause for Section H, “SDB Participation—	Contract Targets”
-  Model provision language for Section L, 	“Instructions,” and Section M, “Evaluation 	Factors for Award”
- Active PIC website:
- _http://www.hq.nasa.gov/office/procurement/regs/pic.html_

## Award Fee Evaluation

**  **SBS increasingly involved in SEB
-   Factors evaluated
-   SB subcontracting goals achieved
-   Overall SB program quality
-   NASA FAR Supplement 1816.405 recommends 	that SB performance receive a significant 	weight—up to **15%** of available award fee

## Subcontract Monitoring

- To be monitored:
-   ISR achievement
-   Summarized in Center Procurement 	Management Surveys
-   Documented in Semi-annual SB Program 	Report (SBA Best Practices)
-   Contracting Officers asked to account for 	ISRs that fall short of goals
-   SSR input
-   Managed at HQ
-   Reported to SBA as part of goaling process

## Small Business Specialists Council

-   Organized to
-   Develop program infrastructure
-   Establish consistency in procedures and
- 		     	reporting
-   Ensure better communications
-   Provide forum for discussing issues and sharing     	best practices
-   Comprised of SBS and SBTA from Centers
-   Meets quarterly, at different Centers

## Small Business Program Report

-   Compiled by the SBS at each Center
-   Reports on
-   SB goals metrics to date
-   Continuous improvement of SB Program
-   Acquisition planning & contract award
- activities
-   Outreach, SB events, training
-   Special assignments, recognitions, etc.
-   Submitted to OSBP twice yearly

## Small Business Improvement Plan

-   Focuses on _continuous_ improvement of NASA
- SB Program
-   Annual SBIP meetings to formulate objectives to be
- achieved by all Centers
-   Participants include SBS, SBTA, procurement
- representatives, Mission Directors, and
- senior program managers

## New Initiatives

-  Mentor-Protégé Program
-  Informational brochures
-  Updated website
-  OSBP Training Program
-  Small Business Advocates Awards	(SBAA)
- 	 Small Business Industry Awards	(SBIA)
- 	 Administrator’s Cup Award

## NASA Mentor-Protégé Program

**Purpose**
-   To enhance the capabilities of eligible Protégés 	to perform as prime contractors, 	subcontractors, and suppliers
-   To develop a qualified small business 	subcontracting base
-   To facilitate the formation of long-term business 	relationships

## NASA Mentor-Protégé Program

**Program Highlights**
-   NASA Center-focused program
-   SBS administers M-P agreement
-   HQ provides final approval and oversight
-   Mentor application
-   Submit to HQ anytime
-   Valid for six years
-   Mentor-Protégé agreements
-   Submit to Center SBS by deadlines:  15 January, 	15 May, 15 September
-   May not exceed 36 months period of performance

## NASA Mentor-Protégé Program

**Program Highlights (cont.)**
-   Clear guidance and documented processes and 	procedures
-   Mentors receive credit on ISRs for providing 	developmental assistance
-   Award Fee Pilot Program for NASA SBIR Phase II 	Protégés
-   Expands eligible Protégé categories to include VOSB, 	SDVOSB, HUBZone, and NASA SBIR Phase II 	companies, in addition to SDB, WOSB, and 	HBCU/MI

## NASA Mentor-Protégé Program

**Status**
-   Currently undergoing final revisions and edits by 	Procurement and OMB
-   Must go out for public comment  in Federal Register 	before final approval
-   Will be published in NASA FAR Supplement and on 	OSBP website, _*www.osbp.nasa.gov*_
- Point of Contact:	Tracy Slagle
- 			         (202) 358-2193
- _tracy.m.slagle@nasa.gov_

## OSBP Industry Awards

**Award Categories**
-   Small Business Prime Contractor of the Year
-   Large Business Prime Contractor of the Year
-   Small Business Subcontractor of the Year

## OSBP Industry Awards

**Award Criteria**
- _Small Business Prime Contractor of the Year_
- 1. Performs well on all NASA contracts and is on schedule and within cost
- 2. Exhibits responsiveness to contractual requirements, works cooperatively with contracting officials and program personnel, limits subcontracting to large businesses
- 3. Provides innovative solutions to problems / issues that arise in the contract

## OSBP Industry Awards

**Award Criteria**
- _Large Business Prime Contractor of the Year_
- 1. Performs well on all NASA contracts
- 2. Demonstrates overall sound small business programs, meets or exceeds small business requirements, uses small business contractors to perform some technical requirements of the contract during contract execution
- 3. Sponsors / participates in outreach activities

## OSBP Industry Awards

**Award Criteria**
- _Small Business Subcontractor of the Year_
- 1. Performs well as subcontractor on NASA contracts
- 2. Provides value-added and outstanding support—on schedule and within cost—to the prime contractor and innovative solutions to problems / issues that arise in the execution of the contract
- 3. Works cooperatively with NASA and prime contractor personnel

## OSBP Industry Awards

**Award Procedures**
-   Agency industry award candidates to be comprised of 	Center industry award winners
-   Deadline for submittals:  1 September 2008
-   Agency awards presented at NASA Small Business 	Symposium and Awards Ceremony,
- 		17-18 November 2008, Washington, D.C.
- 		All Center industry award winners to be recognized
-   2008 Small Business Advocates Awards also to be 	presented

## Upcoming Events

**OSDBU Procurement Conference**:  24 April 2008
- Upper Marlboro, MD
**SBIP and SBS Council meeting**:  9-12 June 2008
- MSFC, Huntsville, AL
**KSC Expo**:  21 October 2008
- Port Canaveral, FL
**NASA SB Symposium & Awards Ceremony**:
- 17-18 November 2008
- Washington, D.C.

## ?

- Sombrero Galaxy - 28 million light years from Earth - was voted best picture taken by the Hubble telescope