# Presentation: 026829

## Welcome to the Johnson Space Center Mission Operations DirectorateFacilities Development & Operations Contract (FDOC) Pre-proposal Conference

**Monday, February 4, 2008**
**Gilruth Center, Alamo Ballroom**
**8:30 AM – 11:30 AM**

## Welcome
Safety and Administration Information
Source Selection Authority and Source Evaluation Board Membership
Orientation
FDOC Scope
DD Organizational Chart
FDOC Period of Performance
FDOC Contract Structure
Draft RFP Highlights
Current Changes to Final RFP
Revised FDOC  Schedule
Pre-Proposal Conference Remarks
Tour Comments
Questions
Observation Opportunity Information

**Welcome**
**Safety and Administration Information**
**Source Selection Authority and Source Evaluation Board Membership**
**Orientation**
**FDOC Scope**
**DD Organizational Chart**
**FDOC Period of Performance**
**FDOC Contract Structure**
**Draft RFP Highlights**
**Current Changes to Final RFP**
**Revised FDOC  Schedule**
**Pre-Proposal Conference Remarks**
**Tour Comments**
**Questions**
**Observation Opportunity Information**

## Restrooms can be found in the hallway outside this ballroom  

**Restrooms can be found in the hallway outside this ballroom  **
**Fire exits are the front entrance and side exit doors.  In the event of a fire, you must move at least 75 ft away from the building**

**Fire Exits**

**Fire Exit**

**Fire Exit**

**Restrooms**

**Safety and Administrative Information**

## These slides are not to be interpreted as a comprehensive description of the requirements in the Draft Request for Proposal (DRFP)

To the extent there are any inconsistencies between this briefing and the future solicitation, the solicitation will govern

**To the extent there are any inconsistencies between this briefing and the future solicitation, the solicitation will govern**

**Disclaimer**

## Pre-proposal Conference

**Debra L. Johnson**
**Director, Office of Procurement**

## Source Selection Authority (SSA)
William H. Gerstenmaier, Associate Administrator of NASA’s Space Operations Mission Directorate (SOMD)

Source Evaluation Board (SEB) Membership
Jimmy L. Spivey, Chair
J.R. Carpentier, Contracting Officer
Dennis Beckman
Mitchell Macha
Kevin McCluney
Paul Torrance
Joe Williams
Wendy Stone, Recorder
Jannette Bolden, Price Analyst

**William H. Gerstenmaier, Associate Administrator of NASA’s Space Operations Mission Directorate (SOMD)**
**Source Evaluation Board (SEB) Membership**
**Jimmy L. Spivey, Chair**
**J.R. Carpentier, Contracting Officer**
**Dennis Beckman**
**Mitchell Macha**
**Kevin McCluney**
**Paul Torrance**
**Joe Williams**
**Wendy Stone, Recorder**
**Jannette Bolden, Price Analyst**

**FDOC SSA and SEB Membership**

## The purpose of this pre-proposal conference is to help industry understand the Government’s requirements
Questions:
Any response to verbal questions during the conference shall not be construed as an official answer
Submit written questions to the Contracting Officer as described in the cover letter to the Draft RFP
Official responses to written questions received by the Contracting Officer will be posted to the Facilities Development & Operations Contract (FDOC) procurement website
The deadline for questions regarding the Draft RFP has been extended to April 4, 2008
Post RFP release, responses will be posted as amendments to the RFP

**The purpose of this pre-proposal conference is to help industry understand the Government’s requirements**
**Questions:**
**Any response to verbal questions during the conference shall not be construed as an official answer**
**Submit written questions to the Contracting Officer as described in the cover letter to the Draft RFP**
**Official responses to written questions received by the Contracting Officer will be posted to the Facilities Development & Operations Contract (FDOC) procurement website**
**The deadline for questions regarding the Draft RFP has been extended to April 4, 2008**
**Post RFP release, responses will be posted as amendments to the RFP**

## Points of Contact:  
Contracting Officer:  J.R. Carpentier
Contract Specialist:  Wendy Stone
FDOC web address:  
http://procurement.jsc.nasa.gov/fdoc/default.asp
Click on the “Anonymous Questions to C.O.” link to submit a question

**Points of Contact:  **
**Contracting Officer:  J.R. Carpentier**
**Contract Specialist:  Wendy Stone**
**FDOC web address:  **
**http://procurement.jsc.nasa.gov/fdoc/default.asp**
**Click on the “Anonymous Questions to C.O.” link to submit a question**

## Ombudsman (NFS 1852.215-84):  “...before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution ... If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman ...”

Installation Ombudsman:
	Lucy Kranz, Associate Director (Management), Building 1, Room 957B, telephone 281-483-0490

**Ombudsman (NFS 1852.215-84):  “...before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution ... If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman ...”**
**Installation Ombudsman:**
**	****Lucy Kranz, Associate Director (Management), Building 1, Room 957B, telephone 281-483-0490**

## FDOC Scope

**Encompasses all work currently being done by MSOC, plus the MOD facilities and (non-flight) software work currently being done under SPOC**
**Composed of three contract elements (as specified in the SOW):**
- Baseline (Completion Form)
- Indefinite Delivery, Indefinite Quantity (IDIQ)
- Level of Effort (LOE)
**Supported programs:**
- Space Shuttle
- International Space Station
- Constellation
- Future human spaceflight program support
**Provide facility and system services:**
- Development
- Maintenance
- Sustaining engineering
- Operations

## MISSION CONTROL CENTER & SIMULATOR OPERATIONS OFFICE

_**Original signed by:_               _ **_**     **_**   **_
**Daniel D. Lindner, Chief**
**Mission Operations Facilities Division**

**DD311**

**DD111**

**MISSION CONTROL CENTER & SIMULATOR OPERATIONS OFFICE**

-   MCC Operations
-   Ground Segment Integration
-   Space Communication Integration Office
-   SSTF Operations
-   SMS Operations
-   Operations Resource Management
-   CoFR Coordination & Integration
-   MSOC, SFOC Operations Evaluations
-   Facility Management
-   Facility Safety
-   COD Interface
-   Facility Control Board Co-Chair
-   Facility Physical Security Management
-   Facility IT Security
-   Contractor Evaluations
-   Projects

**DD131**

## FDOC Period of Performance

**Period of Performance**
** ****3.75 year base—January 1, 2009 – September 30, 2012**
** ****Option 1—1 year option—October 1, 2012 – September 30, 2013**
** ****Option 2—1 year option—October 1, 2013 – September 30, 2014**

**IMOC**

- FDOC

## Performance-based Statement of Work (SOW)
Period of performance: January 1, 2009 through September 30, 2012
Contract type: Cost Plus Award Fee (CPAF) 
Fee payments based on numerical/adjectival performance ratings
Areas of Emphasis will be issued to indicate specific areas of concern prior to each award fee period that will be limited in number and directly related to the desired outcome
Award Fee Pool amounts to be based on baseline work and requirements issued to the contractor by NASA via approved IDIQ Delivery Orders & LOE Task Orders

**Period of performance: January 1, 2009 through September 30, 2012**
**Contract type: Cost Plus Award Fee (CPAF) **
**Fee payments based on numerical/adjectival performance ratings**
**Areas of Emphasis will be issued to indicate specific areas of concern prior to each award fee period that will be limited in number and directly related to the desired outcome**
**Award Fee Pool amounts to be based on baseline work and requirements issued to the contractor by NASA via approved IDIQ Delivery Orders & LOE Task Orders**

**FDOC Contract Structure****Basic Period**

## DRFP Highlights—Section C (Statement of Work)

**The SOW is composed of three sections:**
**Section 1**** is *****information only***** regarding the FDOC facilities**
**Section 2**** contains the contract management requirements pertaining to all FDOC facilities**
**Section 3**** contains the work requirements for each facility and is divided into three areas:**
- 3.1   Common work content for all FDOC facilities
- 3.2   Facility-unique work content
- 3.3   Level of Effort (LOE) work content
**All work described is considered baseline unless specifically identified as IDIQ or LOE**

## DRFP Highlights—Section C (Statement of Work)

**Section 1 is a high-level description of each FDOC facility**
**Section 1 neither contains nor levies any requirements on the offeror**
**The objectives of this contract are described:**** **“...*to consolidate efforts across these facilities in order to maximize synergy for development, modification, sustaining, maintenance, reconfiguration, and operations for the purpose of reducing cost without compromising facility functionality and performance.  Furthermore, NASA plans to collaborate with the Contractor on developing technical and procedural innovations to improve quality and further reduce cost*.”
**Please note the definition of “facility” as used throughout the contract:****  ***“...the systems and subsystems of integrated hardware, software, data, and displays used in the preparation for and performance of human spaceflight mission operations.  The term ‘facility’ does not refer to ‘brick and mortar’ buildings or building functions, such as lighting, environmental control, and janitorial services.”*

## DRFP Highlights—Section C (Statement of Work), cont.

**Section 2 describes the requirements for the management of FDOC**
**Section 2 contains and levies requirements on the offeror**
**Section 2 asks the offeror to recommend consolidation and synergy of processes that align with the NASA and MOD vision and cost cutting goals without negative impact to current and future facility operations**
- New, efficient ways of doing business
- Consolidation and synergy across all aspects of FDOC
**In Section 2.6.3, please note the requirement that personnel working with the COMSEC (Communications Security) System must have a SECRET clearance on Day 1 of the contract**

## DRFP Highlights—Section C (Statement of Work), cont.

**Section 3 describes the work content by facility**
**Section 3 contains and levies requirements on the offeror**
**Section 3.1**** ****contains the common work elements which apply to all FDOC facilities described in subsequent subsections**
**Section 3.2 contains the unique work requirements for each facility.  These requirements are in addition to the requirements listed in Section 3.1.  These requirements also describe differences of a particular facility as compared to the common work content in Section 3.1.**
- For specific, detailed requirements for any FDOC facility, please consult the associated references in the Technical Library (available via FDOC website).
- In certain cases, a given facility will not have unique requirements for a particular subsection.  Either the requirements for that facility in that particular area default to the common requirements in the appropriate Section 3.1 subsection or are indicated as not applicable.

## DRFP Highlights—Section C (Statement of Work), cont.

**Section 3.2 also describes the major IDIQ work**
**Mission Operations Reconfiguration System (MORS)**
- Previously known as Constellation Reconfiguration System (CxRS)
- Common system infrastructure for acquiring, validating, managing, producing, and distributing compatible sets of data and/or flight software
- Will serve as a single, authorized source for data, software, and documentation that are required for mission operations
**Constellation Training Facility (CxTF)**
- Envisioned as multiple simulators/trainers of varying fidelity and complexity that provide training of astronauts and flight controllers on Constellation vehicle system operations and procedure development/verification
- Will allow for standalone and integrated training of astronauts and flight controllers
**Section 3.3 contains the Level of Effort work content**
**Facility Engineering and Support Services**
- Ground Segment Control Board (GSCB)
- Program Requirements Document (PRD)
- Human Space Flight (HSF) Network Operations Integration
- Systems Engineering and Integration Support
- Architectural and Engineering Support
- Technique Development Meteorologist

## DRFP Highlights - J Attachments

**J-1 Glossary**
**J-2 Applicable Documents List**
**Most documents available in the Technical Library**
**J-3 Award Fee Plan**
**J-4 Small Business Subcontracting Plan**
**J-5 Safety & Health Plan**
**J-6 Security Classification**
**Form DD254**
**J-7 Personal Identification Verification (PIV) Procedures**
**HSPD-12**
**Badging must be complete and personnel ready on Day 1 of the contract**
**J-8 Government Furnished Property**
**J-9 Installation Accountable Property**
**J-10 Phase-In Plan**
**J-11 Wage Determination**

## DRFP Highlights - J Attachments

**J-12 Statement of Equivalent Rates**
**J-13 Continuous Improvement Plan**
**J-14 Organizational Conflict of Interest (OCI) Avoidance Plan**
**J-15 Surveillance Plan**
**J-16 Data Requirements Description (DRD) List**
**J-17 Data Requirements Description Sheets**
**62 DRDs encompassing all significant aspects of the contract**
**J-18 List of Facilities**
**J-19 Acronyms**
**J-20 Labor Rates Tables**
**J-21 Work Breakdown Structure (WBS)**
**J-22 Floor Space Management**

## DRFP Highlights B through M

**B.2 ESTIMATED COST AND AWARD FEE****—****Contract Line Item Number (CLIN) Structure–Propose cost and fee per CLIN**
**Propose fixed price amount for phase-in**
**B.4 OPTION TO EXTEND COMPLETION DATE****—****Offeror needs to fill-in dollar amount for each 1-year option**
**E.2 HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT—compliance with ISO-9000-2000  **
**Contract Section F—IDIQ and LOE descriptions**
**G.16 and J-7 PIV—new badge requirements; understand that the process may be more lengthy than anticipated **
**H.9 ASSOCIATE CONTRACTOR AGREEMENT FOR FDOC ACTIVITIES—lists the various contracts related to FDOC performance**
**Contract Section K—fill out all certifications**
**L.2 COMMUNICATION REGARDING THIS SOLICITATION****—****point of contact is J.R. Carpentier;  all communications shall be in writing via e-mail only;  cutoff date for questions regarding the DRFP is April 4, 2008**

## DRFP Highlights B through M

**L.3 DUE DATE FOR RECEIPT OF PROPOSALS****—****Observe proposal due dates;  ****Past Performance is to be delivered by June 9, 2008**
**L.11 PROPOSAL PAGE LIMITATIONS—review all instructions and page count limitations;  the SEB will not evaluate pages that exceed page limitations;  understand what counts for page limitations**
**L.18 PROPOSAL MARKING AND DELIVERY—Understand proposal marking and delivery to ensure timely delivery of proposals;  a call to the C.O. that the proposal is in transit would be appreciated**
**L.20 LIST OF ATTACHMENTS**
**Proposal Acceptance Period—Please state in your cover letter the number of days for which your proposal is valid**

## DRFP Highlights—Section L.19Instructions to Offerors

**The proposals are submitted in three volumes:**
**Volume I is Mission Suitability factors **(225 pages; appendices - no page limit)
**Part I:  Technical Approach**
- TA5 asks the offeror to describe the approach taken to fulfill the requirements of a _sample_ task order
- Narrative and BOE information is part of 225 page limit
- No task order cost information to appear in Volume III Price/Cost
**Part II:  Management Approach**
**Part III:  Safety and Health Approach**
**Part IV:  Small Business Utilization**
**Appendix A:  Basis of Estimate and Technical Resources **(templates provided)
- BOE template: one page only per WBS element
- Technical resources shall agree with the BOEs and reconcile to the COST volume
**Appendix B:  DRDs due with proposal**
- 20 DRDs are due with proposal
**Appendix C:  Key Personnel information **(template provided)
- Signed letters of commitment required for each key person identified
**Appendix D:  Total Compensation plan **(templates provided)
**Volume II is Past Performance **(50 pages)
**Volume III is Price/Cost **(no page limit)

## DRFP Highlights B through M

**M.2 NASA may award without discussions**
**Options will be evaluated as part of overall cost and price**
**M.3 Evaluation factors**
**Mission suitability – scored on 1000 point system, with the following proposed allocation**
- Technical Approach – 450 points
- Management Approach – 300 points
- Safety and Health – 150 points
- Small Business (SB) Utilization – 100 points
**Past Performance – adjective scale**
**Cost/Price – evaluated on cost realism**
**Factor comparison**
- Mission Suitability and Past Performance when combined are significantly more important than Cost/Price
- Mission Suitability is more important than Past Performance
- Mission Suitability and Cost are approximately equal in importance

## Current Changes for Final RFP

_**SOW Section 2.16 Facility Floor Space Management**_**:  Additional words to be provided regarding the amount of on-site space available for FDOC employees, as well as the floor space to be managed by the FDOC contractor.  This information may be found in Section J-22**
_**SOW Section 2.2.4 Associate Contractor Agreements (ACAs)**_**:  Additional words requiring ACAs to describe the contractor roles, responsibilities and expectations, and that copies of all ACAs be given to the COTR**
_**SOW Section 3.2.1 MCC-H Facilities Support**_**:  Adding information regarding support of the Meteorological Interactive Data Display System (MIDDS) hardware and software at MSFC**
_**SOW Section 3.2.1.7 Interface Support**_**:  Under Subcontractor agreements, NASA to provide clarification for utilizing excess capacity for agreements with the Canadian Space Agency (CSA) and revenue sharing with the Government**
_**Section L.3  Due Date for Receipt of Proposals**_**:  See dates on following slide**

## Revised FDOC Schedule

******	****Draft RFP released****	****	****December 17, 2008**
**Draft RFP questions due****	****April 4, 2008**
**Final RFP release****	****	****May 9, 2008**
**Past Performance due****	****	****June 9, 2008**
**Proposals due****	****	****	****July 8, 2008**
**Award FDOC****	****	****	****November 7, 2008**
**FDOC start****	****	****	****January 1, 2009**

## 
Topics covered today are not inclusive and potential Offerors should not place any added emphasis based on the content of this briefing
Information provided today is to assist in the development of proposals;  however the Final RFP will take precedence
The Pricing conference is this afternoon at 1 pm in this room
Continue to monitor the NAIS and FDOC websites for updates
Official responses to written (e-mailed) questions are being posted to the FDOC website and NAIS
Final RFP release is planned for May 9, 2008 at which time the technical library will be frozen
As a result of the FDOC schedule increasing by 90 days, the time between today’s pre-proposal conference and release of the Final RFP is significantly greater.  This was done to permit early tours of the FDOC facilities

**Topics covered today are not inclusive and potential Offerors should not place any added emphasis based on the content of this briefing**
**Information provided today is to assist in the development of proposals;  however the Final RFP will take precedence**
**The Pricing conference is this afternoon at 1 pm in this room**
**Continue to monitor the NAIS and FDOC websites for updates**
**Official responses to written (e-mailed) questions are being posted to the FDOC website and NAIS**
**Final RFP release is planned for May 9, 2008 at which time the technical library will be frozen**
**As a result of the FDOC schedule increasing by 90 days, the time between today’s pre-proposal conference and release of the Final RFP is significantly greater.  This was done to permit early tours of the FDOC facilities**

## Please limit questions during tours to facility operations only.  Employees providing tours have not participated in any of the FDOC preparation and are not knowledgeable in the contract details and content
All questions regarding FDOC should be addressed to J.R. Carpentier, Contracting Officer
During the tours, there will be no “private” questions.  All questions and answers will be heard by the entire group
Tours are scheduled for this afternoon and evening, plus tomorrow morning and afternoon
Please remain with the group to which you are assigned

**Please limit questions during tours to facility operations only.  Employees providing tours have not participated in any of the FDOC preparation and are not knowledgeable in the contract details and content**
**All questions regarding FDOC should be addressed to J.R. Carpentier, Contracting Officer**
**During the tours, there will be no “private” questions.  All questions and answers will be heard by the entire group**
**Tours are scheduled for this afternoon and evening, plus tomorrow morning and afternoon**
**Please remain with the group to which you are assigned**

**Notes:**
Authorize use of government property for commercial purposes on a “as available”  and “as is” basis
Obtain adequate consideration for non-government use

## Questions?

**Are there any questions regarding the information**
**provided today or regarding the tours of the facilities?**

## Observation Opportunities

**NASA is planning opportunities for interested offerors to observe daily operations of areas of particular interest**
**Since the observation activities must be scheduled around the STS-122 and STS-123 missions, as well as the schedules of the guides, the dates, times, and content of the observations determined by NASA are non-negotiable**
**Every effort will be made to allow observation of each request, however, Shuttle missions, secure content, and time may prevent some areas from being observed**
**All rules regarding the observations as well as the dates and times of each observation will be posted to the FDOC website**
**OBSERVATIONS WILL NOT BE RESCHEDULED IF MISSED**

## Observation Strategy

**To request participation in the Observations:**
**Please use http://procurement.jsc.nasa.gov/fdoc/default.asp and click on the Observation Period link to submit areas of interest**
**Prioritize your list of requested areas of interest from highest to lowest priority**
**Please be very specific about the area, function or activity requested (for example, don’t request “MCC”, but rather components such as “Front End Processors”, or “Control Board X”)**
**Information regarding future CxP work will be provided via  project status briefings**
**Only 2 people per single company or team are allowed at any observation; however, different people are permitted to sign up for each observation**
**Assign the names of the 2 people to attend each requested observation with your prioritized list of areas of interest**
**During the observations, all questions will be addressed to the NASA guide.  No contact with the current contractor personnel is permitted, unless permission is otherwise given by the NASA guide**
**Questions constrained to daily operations only**

## Observation Schedule Relative to RFP Milestones

**Observation inputs due****	****February 15, 2008**
**Planned Observations****	****	****March-April 2008**
**Draft RFP questions due****	****April 4, 2008**
**Final RFP release****	****	****May 9, 2008**
**Blackout period begins****	****May 9, 2008**
**Are there any questions regarding the observation opportunities or schedule? **

## Contract Website

**http://procurement.jsc.nasa.gov/fdoc/default.asp**