# Presentation: 240223

## Software Developers Conference

**Orlando, FL**
- October 29, 2006

## Welcome

**Katie Blot**

## Agenda

**Welcome****	****	****	****	****	****	****2:00 PM – 2:20 PM**
**Higher Education Reconciliation Act Overview****	****	****2:20 PM – 2:40 PM**
**Central Processing System Update****	****	****	****2:40 PM – 3:10 PM**
**Break****	****	****	****	****	****	****	****3:10 PM – 3:25 PM**
**Common Origination and Disbursement Update ****	****	****3:25 PM – 3:55 PM**
**Round Table****	****	****	****	****	****	****3:55 PM – 4:25 PM**
**Closing****	****	****	****	****	****	****	****4:25 PM – 4:40 PM**
**Adjourn****	****	****	****	****	****	****4:40 PM**

## Contact Information

- Name:	Katie Blot
- Phone:	202-377-3528
- Email:	Katie.Blot@ed.gov

**Contact Information**

## CPS and COD Update

**Higher Education Reconciliation Act (HERA) Overview and 2007-2008 Annual Release Update**
- Sue O’Flaherty and Marilyn LeBlanc

## Topics

- HERA Overview
- Central Processing System Update
- Common Origination and Disbursement Update
- National Student Loan Data System
- Questions and Answers

## Higher Education Reconciliation Act (HERA)Overview

- Sue O’Flaherty

## HERA Overview

- Completed releases:
- Changes to 2006-2007 Need Analysis
- ACG Website, ISIR/SAR Comment Codes, and notifications to students
- COD release 5.1A: Grad PLUS Electronic and Paper Promissory note processing
- COD release 5.1B: ACG/SMART CFL and CFL Adjustments

## HERA Overview

- Completed releases, continued
- R2T4 on the WEB released
- EDEXpress 2.0 Grad PLUS
- COD 5.2A Grad PLUS
- EDEXpress 3.0
- DL Tools

## HERA Overview

- Upcoming HERA Releases:
- EDExpress 4.0:  December 15, 2006
- COD 5.2B:  December 16, 2006
- NSLDS:  December 17, 2006
- CPS Annual Release with HERA Changes:  January 1, 2007
- EDExpress 5.0:  April 1, 2007
- COD 6.0:  April 14, 2007

## Technical References

- COD Technical reference releases since August 3, 2006, include:
- 2005-2006, COD Technical Reference August
- 2006-2007, COD Technical Reference August
- 2006-2007, COD Technical Reference Second Update
- 2006-2007, COD Technical Reference September

## Technical References

- CPS Technical References since August 3, 2006, include:
- EDE Technical Reference, Record Layouts, August
- EDE Technical Reference, Record Layouts, August
- 2007-2008, Developers Specifications 8/15/06
- SAIG Message Classes release August

## Technical References 

- Upcoming Technical Reference  and information updates will be available on or about:
- COD - 11/17/2006
- 2006-2007 COD Technical Reference - Update
- 2007-2008 COD Technical Reference - All Sections (except Vol. IV: Direct Loan Tools, Vol. VI, Sec. 3 Pell Grant Calculation Table)
- Tentative date for future Technical Reference publication
- COD - 02/16/2007
- 2007-2008 COD Technical Reference - Update

## Information Updates 

- Upcoming CPS References:
- 	October
- ISIR Guide
- Summary of Changes for Application Processing System
- EDE Technical Reference - update

## Information Updates 

- Upcoming CPS References:
- 	November
- School Electronic Processing Guide
- SAR/ISIR Comment Codes and Text
- Student Web Application Products Process Guide
- Federal School Code List

## ACG and SMART Regulations

- Interim Final regulations published on July 3, 2006, for the 2006-2007 award year.
- Based on public comments received, anticipate publishing final regulations by November 1, 2006, for the 2007-2008 award year.
- Regulations for the third and subsequent years will be developed through negotiated rulemaking.

## Academic Year Definition Update

- Academic year is defined in section 481(a) of the HEA.
- For credit hour programs, requires completion of at least 24 semester or 36 quarter credits, and
- Minimum of 30 weeks of instruction.

## Academic Year Definition Update

- Credit completion:  institution to determine minimum credit completion required.
- May or may not coincide with institution’s academic grade level progression (ex. Freshman, Sophomore, etc)

## Academic Year Definition Update

- 30 Week Determination:
- Institution’s can assume that there was 30 weeks of instruction time for each increment of credit hours
- Institution must determine actual weeks of instruction if requested by student.

## Academic Year Definition Update

- 30 Week Determination
- In determining actual weeks, institution may not assign weeks of instruction for Advance Placement (AP) or International Baccalaureate (IB) coursework
- AP and IB credits do not have to be included in total credits when determining ACG/SMART eligibility.

## Academic Year Definition Update

- For 2006-2007 and 2007-2008, the Fourth Year National SMART Grant eligibility ends when the student has completed the minimum number of credits required for completion of their academic program.
- Example, the fourth academic year of an engineering program that requires 130 credits ends when the student has earned 130 credits

## Slide 22

## Central Processing System (CPS) Update 

- Marilyn LeBlanc

## 2007-2008 FAFSA 

- The 2007-2008 FAFSA received OMB clearance on September 29, 2006
- Final check with IRS for tax form references completed.
- Printing scheduled to start October 27

## 2007-2008 FAFSA

- Changes from August draft include:
- Renumbered pages
- Form itself now numbered pages 7 -10
- State deadline changes for LA, OK & TN
- 2006 IRS line changes for 1040A, 1040EZ, and Worksheet B references
- Notes on investment questions clarified
- Notes for “are you a veteran” reorganized

## 2007-2008 Software Developer Specifications

- Draft specifications posted August 15
- Update posted September 1
- Correction made to EFC State and Other Tax Allowance table
- Notes added to clarify changes to IPA and Asset Conversion rates in EFC calculation

## 2007-2008 Software Developer Specifications

- Update posted September 1, continued.
- IPA table for independents with dependents is no longer the same as the table for parents of dependent students
- Asset conversion rate updated for independent and dependent student but not for parents of dependent students

## 2007-2008 ISIR 

- Draft record layout posted August 4
- Record length increased from 2600 to 2975 bytes
- Deleted data elements
- Interested in student loans
- Interested in work study

## 2007-2008 ISIR 

- Added data elements
- Type of Aid Interested in Receiving
- Active Military Duty
- Student/Parent SSI Benefits
- Student/Parent Food Stamps
- Student/Parent Free Reduced Price Lunch
- Student/Parent TANF Benefits
- Student/Parent WIC Benefits

## 2007-2008 ISIR 

- Fields were reordered and renumbered to match FAFSA
- NSLDS Financial Aid History Data expanded
- Grad PLUS MPN Indicator added
- ACG and SMART Grant data added
- Other annual changes made

## 2007-2008 ISIR 

- Reminder - New CPS Internal Field number assigned to each data element will be used for submitting EDE corrections
- Replaces SAR field number on correction record
- Matches Application/SAR field number up to First College Choice field (field #97)

## CPS Test System 

- Test files will be provided in November for self testing.
- Test System available beginning November 20, 2006, and remains available through end of processing cycle
- User Guide will be posted to Federal Student Aid Download Web site (_FSAdownload.ed.gov_) by the end of October

## CPS Test System

- Questions on specifications or testing?
- Name:Teri Hunt
- Phone: 301-572-0263
- Email: Teri.Hunt@orcmacro.com

## CPS Contact Information 

- We appreciate your feedback and comments.
- We can be reached at:
- Phone: 1-800-330-5947
- Email: cpssaig@ed.gov

## Contact Information

- Name:	Marilyn LeBlanc
- Phone:	202-377-3205
- Email:	Marilyn.LeBlanc@ed.gov

**Contact Information**

## Common Origination and Disbursement (COD) Update 

- Sue O’Flaherty

## Topics Covered 

- COD 5.2B Release
- Financial Award ID review
- Student Level Code
- Testing
- COD 6.0 Release
- Key Changes
- Reports

## Financial Award ID Review 

- Financial Award ID & Financial Award Number are new concepts for grant program
- Assists in properly directing overpayment information at Collections
- Comparable to Loan ID

## Financial Award ID 

- Financial Award ID
- Helps COD distinguish multiple awards for the same student at the same school for the same Award Year
- Financial Award Number
- The last 3 positions of the Award ID

## Financial Award ID 

- Elements or the Financial Award ID
- Current SSN
- Award Type (A=ACG, T = National SMART)
- Award Year (07)
- Pell School ID
- Award Sequence Number (Financial Award Number)
- 21 characters in length

## Financial Award ID & Financial Award Number

- Example 1 - Student A
- Student level code of 1 receives an ACG Award $750
- 	Fall Disbursement $375
- 	Award ID      xxxxxxxxxA07xxxxxx001
- 	Financial Award Number  001
- 	Spring Disbursement $375
- 	Award ID      xxxxxxxxxA07xxxxxx001
- 	Financial Award Number  001

## Example 2 - Student B
Student level code of 1 receives an ACG Award $750 
	Fall Disbursement $375
	Award ID      xxxxxxxxxA07xxxxxx001
	Financial Award Number  001

Progresses to student level code of 2 receives an ACG Award $1300
	Spring Disbursement $650
	Award ID      xxxxxxxxxA07xxxxxx002
	Financial Award Number  002

- Student level code of 1 receives an ACG Award $750
- 	Fall Disbursement $375
- 	Award ID      xxxxxxxxxA07xxxxxx001
- 	Financial Award Number  001
- Progresses to student level code of 2 receives an ACG Award $1300
- 	Spring Disbursement $650
- 	Award ID      xxxxxxxxxA07xxxxxx002
- 	Financial Award Number  002

**Financial Award ID & Financial Award Number**

## Financial Award ID & Financial Award Number

- Example 3 - Student C
- Student level code of 3 receives a SMART Award $4000
- 	Fall Disbursement $2000
- 	Award ID      xxxxxxxxxT07xxxxxx001
- 	Financial Award Number  001
- 	Spring Disbursement $2000
- 	Award ID      xxxxxxxxxT07xxxxxx001
- 	Financial Award Number  001

## Financial Award ID & Financial Award Number 

- Example 4 - Student D
- Student level code of 3 receives a SMART Award $4000
- 	Fall Disbursement $2000
- 	Award ID      xxxxxxxxxT07xxxxxx001
- 	Financial Award Number  001
- Progresses to student level code of 4 and receives a SMART Award $4000
- 	Spring Disbursement $2000
- 	Award ID      xxxxxxxxxT07xxxxxx002
- 	Financial Award Number  002

## Student Level Code

- For Direct Loans, student level code is part of the loan key block.
- For ACG and SMART, student level code is part of the ACG/SMART award blocks
- For ACG and SMART, student level code is within the award blocks because it helps to determine eligibility and the amount.

## Student Level Code

- If the student changes grade level in the award year, schools needs to submit a new award with the new grade level.
- Schools can send full award amount mid year or can adjust the award amount to equal remaining amount for the award year.

## Student Level Code 

- The student level code for ACG and SMART have the same values as DL.
- Valid Values are;  0, 1, 2, 3, 4, 5, 6, and 7.

## COD 5.2B Testing

- Manual Validation Testing, Open Enrollment:  November 1, 2006
- Structured Testing, Open Enrollment:  January 8, 2007

## COD 5.2B Record Submission

- ACG and National SMART record can be sent to COD beginning December 16, 2006.
- Schools must begin submitting ACG and National SMART records by January 17, 2007.
- Spring funds will be held until fall records are sent to COD
- 30-Day Disbursement Waiver is over on January 17, 2007

## COD Release 6.0 - Key Changes

- MPN Expiration Date returned on MPN Acknowledgements
- Increase Direct Loan Annual Loan Limits
- New Origination Fees for Direct Loan
- New Identity Theft Discharge Type
- “No Pell” Deobligation Process
- New ACG/National SMART Reports

## COD Release 6.0 ACG and National SMART Reports 

- 6.0 April 14, 2007
- ACG and National SMART Multiple Reporting Record (MRR)
- Message Class:  AGMR07OP (ACG)
- Message Class:  SGMR07OP (National SMART)
- Applies to concurrent enrollment only

## ACG/National SMART Phased COD Implementation 6.0 

- ACG and National SMART Reconciliation Report
- Message Class:  AGRC07OP (ACG)
- Message Class:  SGRC07OP (National SMART)

## ACG/National SMART Phased COD Implementation 6.0 

- ACG and National SMART Year-to-Date (YTD) Record
- Message Class:  AGYR07OP (ACG)
- Message Class:  SGYR07OP (National SMART)

## ACG/National SMART Phased COD Implementation 6.0

- ACG and National SMART Text File
- Message Class:  AGTX07OP (ACG)
- Message Class:  SGTX07OP (National SMART)

## ACG/National SMART Phased COD Implementation 6.0

- Data Requests
- Message Class:  AGRQ07IN (ACG)
- Message Class:  SGRQ07IN (National SMART)
- Data Request Responses
- Message Class:  AGRA07OP (ACG)
- Message Class:  SGRA07OP (National SMART)

## ACG/National SMART Phased COD Implementation 6.0 

- SSN/Name/Date of Birth Change Report
- Consolidated Pell, ACG and National SMART report
- Message Class:  PGSN07OP

## ACG/National SMART Phased COD Implementation 6.0 

- ACG and National SMART Pending Disbursement Report
- Message Class:  AGPD07OP (ACG)
- Message Class:  PGPD07OP (National SMART)

## ACG/National SMART Phased COD Implementation 6.0

- Global Jobs
- Warn and Reduce Disbursements for “No Pell”
- System Generated Negative Disbursements
- Global Jobs
- Reduce CFL to Accepted Records

## National Student Loan Data System (NSLDS)

- Sue O’Flaherty

## NSLDS and ACG/SMART

- NSLDS will begin:
- Receiving ACG/SMART Grants from COD on December 17, 2006
- Displaying ACG/SMART Grants on the website on December 18, 2006
- Using a new file format for Transfer Student Monitoring/Financial Aid History on January 1, 2007

## NSLDS and ACG/SMART

- No ACG/SMART Grant award data will  appear on 2006-2007 ISIRs
- Beginning on January 1, 2007:
- CPS will start receiving 2007-2008 ACG/SMART Grant award data from NSLDS as part of pre-screening
- 2007-2008 ACG/SMART Grant disbursement data will appear on 2007-2008 ISIRs
- ISIR Financial Aid History will display up to three ACG and SMART Grant disbursements for the 2007-2008 award year

## NSLDS and ACG/SMART

- Beginning on January 1, 2007:
- ACG/SMART overpayment information will appear on 2007-2008 ISIRs
- Comment codes will be included on ISIRs for records that are in ACG or SMART overpayment
- Overpayment contact information will be included in Financial Aid History information on ISIRs

## NSLDS and ACG/SMART

- Beginning on January 1, 2007:
-  Information associated with Fraud Convictions will appear on 2007-2008 ISIRs
- Loan Type Code ‘F’ added
- Loan Status Codes ‘FR’ and ‘FD’ added
- Overpayment Flags Value of ‘F’ added (will be treated the same as a value of ‘Y’ = in overpayment)
- New post-screening reasons added
-  17 - Fraud Conviction added
-  18 - Fraud Conviction resolved

## Transfer Monitoring for ACG/SMART

- For ACG/SMART 2006-2007
- TSM will begin on January 3, 2007
- Schools should continue to register students for Transfer Monitoring the same as they have done in the past.
- Schools can look up ACG/SMART award data on NSLDS Web site

## No changes to the INCOMING file record layout (Length= 150)
Changes to the OUTBOUND/PROCESSED file record layouts (Length = 260)
If new fields are added, they will be added at the end of each record type’s file or in current filler positions to minimize overall changes.

- Changes to the OUTBOUND/PROCESSED file record layouts (Length = 260)
- If new fields are added, they will be added at the end of each record type’s file or in current filler positions to minimize overall changes.

**TSM/FAH Processes and Batch File Layouts**

## TSM Alert/FAH Detail Record Type 1- Aggregate, Perkins, Flags Record Layout
Added ACG Change Flag (field positions 242-242)
Added SMART Chang Flag (243-243)
Added PLUS Grad/Prof. PLUS MPN FLAG (244-244)
Added Fraud Flag (245-245)
Added PLUS Grad/Prof. OPB (246-251)
Added PLUS Grad/Prof. Total (252-257)
Updated FILLER at end of record type (258-260)

- Added ACG Change Flag (field positions 242-242)
- Added SMART Chang Flag (243-243)
- Added PLUS Grad/Prof. PLUS MPN FLAG (244-244)
- Added Fraud Flag (245-245)
- Added PLUS Grad/Prof. OPB (246-251)
- Added PLUS Grad/Prof. Total (252-257)
- Updated FILLER at end of record type (258-260)

**TSM/FAH Processes and Batch File Layouts- Outbound/Processed**

## B. TSM Alert/FAH Detail Record Type 3- Overpayment Record Layout
References to “Pell” changed to “Grant”
Updated Overpayment Type definition to include ACG/SMART (field positions 74-75)
Updated Overpayment Indicator to include Fraud (76-76) 	

- References to “Pell” changed to “Grant”
- Updated Overpayment Type definition to include ACG/SMART (field positions 74-75)
- Updated Overpayment Indicator to include Fraud (76-76)

**TSM/FAH Processes and Batch File Layouts- Outbound/Processed**

## C.	TSM Alert/FAH Detail Record Type 4- Grant Payment Record Layout
References to “Pell” changed to “Grant”
Definitions expanded for Grant type usage
Moved Percent of Eligibility Used (field positions 96-100); changed to FILLER
Added Percent of Eligibility Used, expand from 5 to 7 characters (143-149)
Added Grant Type (150-151)
Added Eligibility Payment Code (152-153)

- References to “Pell” changed to “Grant”
- Definitions expanded for Grant type usage
- Moved Percent of Eligibility Used (field positions 96-100); changed to FILLER
- Added Percent of Eligibility Used, expand from 5 to 7 characters (143-149)
- Added Grant Type (150-151)
- Added Eligibility Payment Code (152-153)

**TSM/FAH Processes and Batch File Layouts- Outbound/Processed**

## C.	TSM Alert/FAH Detail Record Type 4- Grant Payment Record Layout- continued
Added High School Program Code (field positions 154-159)
Added Year In School Code (160-160)
Added Award ID (161-181)
Added CIP Code (182-188)
Added Pell Payment Period Limit (189-192)
 Reserved for future use, “N/A” until then
Added Grant Sequence Number (193-195)
Updated FILLER at end of record type (196-260)

- Added High School Program Code (field positions 154-159)
- Added Year In School Code (160-160)
- Added Award ID (161-181)
- Added CIP Code (182-188)
- Added Pell Payment Period Limit (189-192)
-  Reserved for future use, “N/A” until then
- Added Grant Sequence Number (193-195)
- Updated FILLER at end of record type (196-260)

**TSM/FAH Processes and Batch File Layouts- Outbound/Processed**

## TSM Alert/FAH Detail Record Type 2- Name History Record Layout- no changes

E.  TSM Alert/FAH Detail Record Type 5- Loan Detail Record Layout- no changes

- E.  TSM Alert/FAH Detail Record Type 5- Loan Detail Record Layout- no changes

**TSM/FAH Processes and Batch File Layouts- Outbound/Processed**

## Contact Information

- Name:	Sue O’Flaherty
- Phone:	202-377-3393
- Email:	Sue.O'Flaherty@ed.gov

**Contact Information**

## Round Table

## Contact Information

- Name:	Katie Blot
- Phone:	202-377-3528
- Email:	Katie.Blot@ed.gov

**Contact Information**

**Thank you very much for your input!**