# Presentation: 267458

## USDA eTravel Implementation

- Presented by**Jerry Chenault and Kay Levy**

##   Implementation Process

-  	Team approach between ACFO-FS, EDS, GSA 	and Agencies
-  	Each Agency will form an Implementation Team 	consisting of travel and financial individuals, 	workflow process and approvals leads, technical 	lead, and security lead
-  	Agency Implementation Team will be jointly led 	by their ACFO-FS Implementation Lead

- Office of the Chief Financial Officer

##   Implementation Process(Continued)

-  	Conduct workshops with each Agency
-  	Identify “As Is” and “To Be” Agency business processes 	and rules
-  	Plan and prepare data
-  	Define and agree on training approach
-  	Define users and their roles and apply appropriate 	eAuthentication credentials
-  	Develop Agency-specific Implementation Plan
-  	Conduct weekly Agency Implementation 	meetings to review project plan and status

- Office of the Chief Financial Officer

##   Milestones

-  	FedTraveler.com/FFIS Interfaces
-  Development completed – June 1, 2005
-  Quality Assurance testing completed – July 15, 2005
-  User Acceptance testing completed – July 29, 2005
-  Phase 1 Agency Production Readiness testing completed –
- 	August 4, 2005
-  	Begin Phase 1 production processing - August 	2005
-  	Complete Department-wide Implementations – 	NLT September  2006

- Office of the Chief Financial Officer

##   Cut Over Strategy

-  	No conversion of legacy TDY data
-  	Liquidate existing TDY authorization/obligation 	balances
-  	Targeted completion – 6 to 8 weeks after implementation
-  	Run TRVL Expiration Program – liquidates outstanding 	TDY authorizations in TRVL only
-  	Run De-obligation Utility Program  - liquidates outstanding  	TDY obligations on the TOHT and TOLT tables in FFIS
-  	Liquidate outstanding advances
-  	Targeted completion – any time prior to implementation
-  	Submit a voucher and apply advance amount or bill the 	advance amount through ABCO

- Office of the Chief Financial Officer

## E-Authentication

- eRA Risk Assessment completed on 9/30/2004
- All mission critical systems including FFIS, FSDW, FDW, IAS, PCMS, CPAIS, ACRWS, FedTraveler.com
- eTravel solution from FedTraveler.com
- Recommended Level 2 for travelers, all other roles (Arranger, Approver, System Administrator, Global Administrator) at Level 3 PKI

- Office of the Chief Financial Officer

## E-Authentication  (continued)

- OCIO provides Level 2 e-Authentication credentials for USDA and other outside users for access to USDA information
- OCFO provides Level 3 Public Key Infrastructure (PKI) and is currently the only government-to-government approved source
- OCIO is in the process of bringing the USDA Level 2 product to GSA compliance.
- OCIO and OCFO are integrating the two products and will be certified through the GSA Interoperability Lab.
- FedTraveler.com will go through testing in the lab to be certified for Level 2 and Level 3
- USDA will perform Quality Assurance and User Acceptance before going live with the Phase 1 agencies

- Office of the Chief Financial Officer

## e-Authentication (continued) 

- Already have Level 2
- If traveler only, no change
- Higher roles will require Level 3 PKI
- Will need to acquire acquire Level 3
- If not already Level 2, acquire Level 2 if needed for access to other systems, or wait to determine the role you will have in FedTraveler.com

- Office of the Chief Financial Officer