# Presentation: 093143

## Denise A. Hicks, CPPM	Computers for Learning Utilization and Donation Program Division

**Notes:**
Computers for Learning (computersforlearning.gov) is a web application that provides a “marketplace” for schools and educational nonprofits to search for available computers and peripheral equipment available for transfer 
from the Federal government. 

## Computers for Learning	

-  How CFL supports EO 13423
-  How CFL fits into the end of life
-      process
-  The New Look for CFL
-  Property Managers report
-      property
-  Schools/Educational nonprofits
-      choose equipment needed

## Computers for Learning Supports EO 13423

**EO 12999**
**Sec. 2. Efficient Transfer of Educationally Useful Federal Equipment to Schools and Nonprofit Organizations **
- (c) Each agency shall to the extent permitted by law identify educationally useful Federal equipment that is not longer needs and transfer it to a school or educational nonprofit organization

**EO 13423**
**Sec. 2. Goals for Agencies**
-   (h) ensure that the agency
-     (iii) uses environmentally sound practices with respect to disposition of agency electronic equipment that has reached the end of its useful life

## Computers 

***Environmental ***
***Hierarchy***

***Federal Disposal***
***Process***

- Reuse

- Refurbishment

- Recycling

- Incineration /
- Landfill

- Reuse Internally

**Computers **
**for Learning**

- Transfer to other
- Federal Agencies

- Donation
- (States and Non-Profits)

- Sales

- Abandon / Destroy
- / Recycle

*Declared Excess*

*Declared Surplus*

*Report to GSA*

- AND/OR

- Default’s to CFL
- For 7 days Screening
- And then converts to
- GSAXcess

## Federal Agencies Report all Excess Computer Equipment  through GSAXcess®

**The New CFL...**

**Notes:**
On April 16, 2007 Computers for Learning joined GSAXcess as a new module for federal agency property managers to  report excess computer equipment.

The new Computers for Learning web site is now a gateway for schools and educational nonprofits to obtain excess property.

Property Managers do not have access to the functions of the new CFL web site. 

Let me say this another way, as this is the most reported problem users of CFL are having.

Federal agencies use GSAXcess to report property to CFL.  Your old CFL User ID and password are no longer valid.  You can not use your GSAXcess User ID and password to gain access to the new CFL web site.

All relevant information that Federal agency property managers need does not require access to the CFL web site? 

## No Longer Will Federal Agency Property Managers Need to ...

-  search among thousands of schools to
-      match their excess equipment to the needs
-      of a particular school.
-  know two different and unrelated property
-      systems.
-  wait for a CFL Registration codes.
-  do a separate transaction to report
-     computers that were unsuccessfully
-     transferred to a school.

## One System, One User ID, One Password

## Reporting Computer Property

## CFL Module in GSAXcess®

## Can Now Select the Equipment They Need

**Schools and Educational Nonprofits...**

## No longer will schools and educational nonprofit institutions ...

-   provide an updated equipment list of their
-      computer requirements.
-   play a passive role by waiting for an offer of 		a computer from a Federal agency.
-   [Home Schools] be eligible for CFL.
-   accept property that has not been properly
-      described.

## Schools and Educational Non Profits

**Notes:**
All schools/educational nonprofits that were registered on the old CFL web site, were sent notification that they must re-register on the new CFL web site. 

We sent out approximately 14,000 e-mails and only received around 150 as undeliverable.

## CFL Recipients Go Shopping

**Notes:**
This page is a window into the computer items available for transfer in the Computers for Learning (CFL) system based on equipment type noun name. 

The first number indicates the number of items available without pictures for the noun name and the second number is the quantity of items available with pictures.

## Available items for schools/educational nonprofits to choose.

**Notes:**
Note the requested quantity.  This number represents how many items are requested.

## Example – Up Close

- Item Control Number:   _123AEH-7122-H042_
- Item Name:   COMPUTER LAPTOP DELL PP01X UNKNOWN
- State:            MD
- City:               BELTSVILLE
- Make:            DELL
- Model:           XP01X
- Hard Disk Status:  Removed
- Number Available: 2
- Condition Code:    Usable
- Closing Date:        05/14/20076
- Quantity Requested: 6

**Notes:**
ICN is system assigned

Item Name – Consistent Names as reported by GSAXcess

State, City – Where equipment is physically located

Hard Disk Status – Note:  The hard drive has been removed.  

Number available 2 laptops versus Quantity  Requested 6 which means that there are  at least three requests for these items.  Point:  Removing a hard drive from a computer does not make it un-usable or eligible for abandonment and destruction.

Closing Date: 7 days after originally reported.

## Example of Available Property

**Notes:**
We are at a 6.36% transfer rate, opposed to less than 1% a year ago when the Council for Excellence in Government did their study on CFL.

How many schools/nonprofits have registered to date - Registered 401 (Active schools 229, i.e activated after registration)

How many schools/nonprofits have received property to date - 36 schools  

The average amount of time it takes to complete a transfer  - from report to allocation. - you may get from Monica or Nancy by doing test at practice

The number of pieces that have been transferred.  (Not lines) - 591 pieces (100 lines)

The Original Acquisition Cost of equipment. - Total Acquisition Cost $922,975.97

## Federal Property Managers Allocate Items

## The CFL Module

** “****Select CFL Menu Functions”**

**Notes:**
CFL View/Allocate Requested Items Screen - 

Selecting the View/Allocate Request link takes you to the CFL View/Allocate Requested Items screen. The reporting agency logs onto the CFL module and allocates the property to the school or Educational nonprofit organization, or denies their request.  

The CFL module provides indicator, such as number of students per computer, to assist the reporting agency to determine how allocate the computer equipment based on need.
Confirm Allocation -  Displays the CFL Confirm Allocations screen which displays the TCN’s that you allocated but did not confirm for transfer. 

Transfer Function - After you receive a signed transfer form, click on the Transfer option from the Main Menu screen. The system will display the CFL Transfer screen and show all your confirmed allocations that have not been transferred. 

Change/Allocation/Transfer Module  - This module is used to change
already allocated or transferred ICNs.

## Contact Information

- Property Managers –
- _[denise.hicks@gsa.gov](mailto:denise.hicks@gsa.gov)__ – 703-605-2877_
- Schools/Educational Non Profits – _[joyce.spalding@gsa.gov](mailto:joyce.spalding@gsa.gov)__ – 703-605-2888_
- Technical Assistance – 1-866-472-9161 or
- _[computers.learning@gsa.gov](mailto:computers.learning@gsa.gov)_
- Agency - National Utilization Officer – _[www.gsaxcess.gov](http://www.gsaxcess.gov/)_
- GSA - Area Property Officer - _[www.gsaxcess.gov](http://www.gsaxcess.gov/)_