# Presentation: 076831

## The Electronic Records Archives Program

- Kenneth Thibodeau Program Director
- RACO West
- August 31, 2004

## The Electronic Records Archives Vision

- “The Electronic Records Archives will authentically preserve and provide access to any kind of electronic record, free from dependency on any specific hardware or software, enabling NARA to carry
- out its mission into the future.”

## The ERA Program

- Acquisition of the ERA system to
- Support NARA’s end-to-end process for lifecycle management of ***all federal records***
- Preserve, and provide access to valuable ***electronic records***
- Organizational change management
- Ensure NARA successfully implements the system to achieve its strategic goals
- Research and Exploratory Development
- Address new challenges posed by continuing change in Information Technology and its use in government
- Capitalize on progress in technology

## ERA Virtual Workspaces

**R e c o r d s   L i f e c y c l e   **
**M a n a g e m e n t**

***ERA Virtual Workspaces***

**Find Records**

**Present Records**

**Produce Special Versions**

**Identify Sensitive Content**

- R e p o s i t o r y

**Data about Collections**

**Original Format**
**Electronic Records**

**Persistent Format**
**Electronic Records**

**Read Digital Media**

**Verify Transfers**

**Accept Online Transfer**

**Describe Records**

**Transform to Archival Format**

- Accesioning Workbench

- Workflow Management

**Redact Sensitive Records**

**Classified **
**Electronic Records**

## ERA Virtual Workspaces

**R e c o r d s   L i f e c y c l e   **
**M a n a g e m e n t**

***ERA Virtual Workspaces***

**Request to Transfer Records**

**Disposition Agreement**

**Request for Assistance**

**FOIA Request**

**Find Records**

**Present Records**

**Produce Special Versions**

**Identify Sensitive Content**

- R e p o s i t o r y

**Data about Collections**

**Original Format**
**Electronic Records**

**Persistent Format**
**Electronic Records**

**Read Digital Media**

**Verify Transfers**

**Accept Online Transfer**

**Describe Records**

**Transform to Archival Format**

- Accesioning Workbench

**Increment**

**1**

- Workflow Management

**Redact Sensitive Records**

**Classified **
**Electronic Records**

## ERA Virtual Workspaces

**R e c o r d s   L i f e c y c l e   **
**M a n a g e m e n t**

***ERA Virtual Workspaces***

**Request to Transfer Records**

**Disposition Agreement**

**Request for Assistance**

**FOIA Request**

**Find Records**

**Present Records**

**Produce Special Versions**

**Identify Sensitive Content**

**Redact Sensitive Records**

- R e p o s i t o r y

**Read Digital Media**

**Verify Transfers**

**Accept Online Transfer**

**Describe Records**

**Transform to Archival Format**

- Accesioning Workbench

**Increment**

**2**

- Workflow Management

## ERA Virtual Workspaces

**R e c o r d s   L i f e c y c l e   **
**M a n a g e m e n t**

***ERA Virtual Workspaces***

**Request to Transfer Records**

**Disposition Agreement**

**Request for Assistance**

**FOIA Request**

**Find Records**

**Present Records**

**Produce Special Versions**

**Identify Sensitive Content**

**Redact Sensitive Records**

- R e p o s i t o r y

**Read Digital Media**

**Verify Transfers**

**Accept Online Transfer**

**Describe Records**

**Transform to Archival Format**

- Accesioning Workbench

**Increment**

**3**

- Workflow Management

## ERA Virtual Workspaces

**R e c o r d s   L i f e c y c l e   **
**M a n a g e m e n t**

***ERA Virtual Workspaces***

**Request to Transfer Records**

**Disposition Agreement**

**Request for Assistance**

**FOIA Request**

**Find Records**

- Present Records

**Produce Special Versions**

**Identify Sensitive Content**

**Redact Sensitive Records**

- R e p o s i t o r y

**Read Digital Media**

**Verify Transfers**

**Accept Online Transfer**

**Describe Records**

**Transform to Archival Format**

- Accesioning Workbench

**Increment**

**4**

- Workflow Management

## ERA Virtual Workspaces

**R e c o r d s   L i f e c y c l e   **
**M a n a g e m e n t**

***ERA Virtual Workspaces***

**Request to Transfer Records**

**Disposition Agreement**

**Request for Assistance**

**FOIA Request**

**Produce Special Versions**

- R e p o s i t o r y

**Read Digital Media**

**Verify Transfers**

- Accesioning Workbench

- Workflow Management

**Increment**

**5**

**Sign On**
** **New User
-  Registered User

**What’s New in ERA?**
_**Declassified State Department Diplomatic Messages, 1975, released**_
_**New ways to search for records**_
_**ERA Greatest Hits!**_
_**New Records Center Services for Electronic Records**_

-  About ERA
-  Records Management in ERA
-  ERA System development
-  The Virtual Archives Lab
-  ERA Partners

**Use ERA to:**
_**Search for records and information in the National Archives and Presidential Libraries**_
_**Order copies of records**_
_**Find out about records in other federal agencies**_

-  Contact NARA

## Retrieve

- Records

- Records
- Disposition

- Transfer
- Records

- ERA
- Home

- Schedule
- Records

- Scheduling Workbench for:

***    ******N. O. Moore, Records Officer, NITA***

## ERA

- Home

- Retrieve
- Records

- Records
- Disposition

- Transfer
- Records

- Schedule
- Records

-  Item **1** Title:
-  Records Description:
-  Disposition
-  	Retain in agency
- 	Transfer to FRC
- 	(check 1)     Permanent:          Temporary:

***N. O. Moore, Records Officer***

- Author:

- ▼

- years

***NITA-2007-N1***

- Agency Schedule ID:

## ERA

- Home

- Retrieve
- Records

- Records
- Disposition

- Transfer
- Records

- Schedule
- Records

- Draft FRC Service Agreement for

-  ItemTitle:
-  Type of Records (check 1) :  Electronic                Non-electronic

**X**

- Draft Schedule:*** NITA-2007-N1, *****Item***** 1***

## ERA

- Home

- Retrieve
- Records

- Records
- Disposition

- Transfer
- Records

- Schedule
- Records

- Draft FRC Service Agreement for

-  ItemTitle:
-  Type of Records (check 1) :  Electronic                Non-electronic
-  Means of Transfer (check 1):  Internet                  Physical media
-  Optional Services   (check all desired)
-  Access:       		Return physical media
- 		          		Return files via Internet
- 				Online access to records
-  Preservation:	Media refreshment
- 				Format Migration
- Disposition (check 1):
- 	Destroy Media	Delete Data	Secure Destruction

**X**

- Draft Schedule:*** NITA-2007-N1, *****Item***** 1***

## ERA System Acquisition

**Milestones**
- Establish Mission Need & Vision
- Award Contracts to Harris & Lockheed Martin Corporations
- Select Best Design
- Deploy Increments 1 to 5

**Needs Definition**

**Concept Exploration**

**A**

**We are here**

**Concept Development & Production**

**B1**

**C1**

**C2**

**C3**

**C4**

**C5**

**Operations & Support**

** ****B**

**1988**

**2000**

**2004**

**2011**

**2007**

- A
- B
- B1
- C*x*

- For additional information:
- http://www.archives.gov/electronic_records_archives/index.html