# Presentation: 805307

##  Administrative and Financial Management (AFM)

** ****Administrative and Financial Management (AFM)**

**James H. Bradley**
***Deputy Administrator***
- Secretary:  Dorothy Marshall
- 301-504-1012

**Ray Leaman**
***Associate Deputy***
*** ******Administrator***
- Secretary:  Pat Berry
- 301-504-1032

**Carol Shelton**
***Assistant Deputy***
*** ******Administrator***
- Executive Assistant:
- Tamara Staley
- 301-504-1039

**Dave Carter**
***CARE***
*** ******and Special Programs***
***Coordinator***
- 301-504-1008

**Larry R. Cullumber**
- Director
- Acquisition & Property
- Division
- Executive Assistant:
-   Mary Goleski
- 301-504-1695

**Curtis Wilburn, Jr.**
- Director
- Extramural Agreements
- Division
- Executive Assistant:
-  Kathleen Townson
- 301-504-1147

**Patrick G. Barry**
- Director
- Facilities
-  Division
- Executive Assistant:
- Cathy Widner
- 301-504-1151

**Karen M. Brownell**
- Director
- Human Resources
- Division
- Executive Assistant:
- Iris Rosa
- 301-504-1317

**Steven M. Helmrich**
- Director
- Financial Management
- Division
- Executive Assistant:
- Pamela Williams
- 301-504-1257

**As of: March  2004**

## Acquisition and Property Division

- 	Acquisition Policy		       Acquisitions for:                                              Accountability/Disposal/Donation
- 	Acquisition Delegations	         ARS Headquarters 	              Federal Excess Property Program (FEPP)
- 	Procurement Preference Program	         ARS Areas (over their authority)	              Vehicle and Aircraft
- 	Purchase Card Program	         CSREES		              Tort Claims
- 	Integrated Acquisition System	         ERS		              Property Policy Development
- 	GAO Bid Protest Liaison	         NASS		              Fleet Card Program
- 	Congressional, Office of Federal
- 	    Procurement Policy, &
- 	    Departmental Inquiries
- 	Head of the Contracting Activity
-    	    Designee

##           Office of the Director
Provides management and administration of division programs and initiatives.
Develops and implements EAD strategic and business plans.
Provides support and assistance to customer agencies in the development and implementation of extramural programs.
Conducts liaison activities with departmental administrative offices and external organizations.

- Provides management and administration of division programs and initiatives.
- Develops and implements EAD strategic and business plans.
- Provides support and assistance to customer agencies in the development and implementation of extramural programs.
- Conducts liaison activities with departmental administrative offices and external organizations.

-                         **GAMS**
- Develops and implements extramural agreements policy and procedures for ARS, ERS, and NASS .
- Provides authoritative advice and guidance on extramural agreement policies and procedure.
- Provides direct operational support to ERS, NASS, ARS HQ offices, and ARS field offices foreign extramural agreements.
- Conducts management and compliance reviews of customer agency programs.

**EXTRAMURAL AGREEMENTS DIVISION**

## Facilities Division

- -A-E/Construction                     -Facility Budgets and                 -A-E/Construction                       -Land/Building Acquisition         -Safety Management
-    Contracting	                           Schedules                                 Contracting                                  Services	                    -ARS Hazardous Waste
- -Contract Services                    -5 Year Facility Planning           -Engineering Project                   -Space Management                    Clean-up
- -ARS R&M Program                 -Engineering Project                     Management                               Services	                    -Industrial Hygiene
- -Policies and Procedures             Management                          -Facility Budget and                   -Central Accountability                -Environmental Compliance
-  	                        -Policy on Facility                          Schedules                                  for ARS Real Property
-                                                       Engineering                                                                                  Assets
-                                    				                     -Disposal of Excess Land
-        					                        and Facilities
- 					                     -Real Property Utilization
- 					                        Surveys

## Human Resources Division

- Focal point for all agencies for policy development and program advisory services for Position Classification, Employment, Recruitment, Career Transition and Placement,  Reduction in Force,  Pay & Leave, Senior Level Positions, Schedule C Appointments, and IPAs.
- Provides automated systems support for HRD.
- Focal point for quality control initiatives related to HRD programs, and maintenance of employee Official Personnel Records (ARS only).

- Focal point for all agencies for policy development, program advisory services, and operations of support services for Ethics, Employee Relations, Labor Relations, and Cooperative Resolution.

- Focal point for all agencies for policy development, advisory and support services related to:
- Performance Management and Employee Recognition Programs.
- Retirement and Benefits, Workers’ Compensation, Occupational Medical Surveillance,  Employee Assistance and Unemployment Compensation Programs.
- Administration of the Research Position Evaluation System (RPES).
- Training and Employee Development Programs.

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## Human Resources Division

- Provides position classification,
- staffing and personnel processing services to
- Mid West Area, Northern Plains Area, and Pacific West Area.

- Provides position classification, staffing and personnel processing services to ARS Headquarters, National Agricultural Library, Beltsville Area, and North Atlantic Area.

- Provides position classification, staffing and personnel processing services to Mid South Area, South Atlantic Area, and Southern Plains Area.

- Provides position classification, staffing and personnel processing services, and maintenance of Official Personnel Records, for CSREES, ERS, and NASS.
- Provides support to the State Cooperative Extension Services in the administration of Federal appointment and employee benefits programs.

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## Financial Management Division 

- Appropriation Level Management Staff
- (301) 504-1257
- Robert Magill

- Fiscal Operations Branch
- (301) 504-1300
- Lisa Baldus, Branch Chief

- Travel & Relocation Services Branch
- (301) 504-1307
- Linda Mahoney, Branch Chief

- FFIS Operations Branch
- (301) 504-1292
- Michelle Garner, Branch Chief

- Office of the Director
- (301) 504-1257
- Steve Helmrich, Director
- Robert Magill, Asst to the Director

- Financial/Accounting Reports Oversight    Budget Execution & Funds Control	  Travel Regulations, Procedures &        FFIS Administration, Operations,
- Status of Funds		                   for ARS Headquarters & CSREES	    Services                                                 Systems Development & Maint.
- Consolidated Financial Statements              ARS Annual Resource Management     Travel Card Oversight Management    Financial & other Systems Interfaces
- U.S. Standard General Ledger &                   Planning (ARMP)	                            Travel Training Activities                    FFIS Training for System Users
-   Subsidiaries	                                           Headquarters Reimbursable                   Travel Support – REE-wide                 Security Requirements, Problems, &
- Financial/Accounting Standards, Policy,       Agreements Execution    	  Unified Travel System Management     Issues
-   Guidance & Practices	                 Salary Lapse Management	  Traveler’s Passport Management         Financial Systems Policy, Procedures,
- Monitor Earned/Collected Revenue             Greenbook Budget & Expenses             Relocation Services & Policy                 and Instructions
- Audit Liaison                                                Working Capital Fund (WCF) Budget   Travel Management Center Oversight
- Prior Year Funding Requests                           & Expenses
- 		                  Agency Buildings & Facilities (B&F)
- 		                     and Repair & Maintenance (R&M)
-                                                                          Fund Management