# Presentation: 657838

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Industry Day
- Riverpark Inn
- 350 South Freeway
- Tucson, AZ 85745
- February 27, 2007

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Agenda
- Why are we here?
- Introduction of NASA Personnel
- PBRF Overview
- Procurement Overview
- Virtual Tour Demonstration
- Schedule Overview
- Questions

- Jose M. Vega

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Why are we here?
- GRC is holding an Industry Day for the PBRF Decommissioning Project
- Industry Days are usually held on site at GRC
- With the majority of the Industry here, we came here instead
- Draft SOW was issued 2/1/07 and is currently out for comments
- We are here today to get feedback on the draft SOW
- Feedback that will assist us in putting together the possible solicitation we can.
- Give current status of the procurement

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Introduction of NASA Personnel

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- NASA Personnel
- 		Jose M. Vega, Chairman
- 		Keith Peecook, Program Manager
- 		Ron Matthews, Procurement Officer
- 		Melissa Merrill, SEB Recorder
- 		Bob Corban, SEB Member
- 		Larry Schroeder, SEB Member
- 		Helen Ceh, SEB Secretary
- 	*Not in attendance*:
- 		Bob Bayda, SEB Member
- 		Bob Lallier, SEB Member
- 		Robert Lisy, SEB Member
- Argonne National Laboratory
- 		William Stoner, Project Radiation Safety Officer

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Plum Brook Reactor Facility (PBRF) Decommissioning Project Overview

- Keith Peecook

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Plum Brook Reactor Facility
- Plum Brook Reactor Facility History
- Plum Brook Reactor Facility Decommissioning Status
- Scope of work covered under the proposed Statement of Work

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- PBRF History
- The PBRF was a research reactor, designed to expose material and fuel test articles of a high neutron flux, and then to perform analysis to determine the effects of radiation on the material’s properties.
- Plant consisted of
- Two reactors
- 60 MW pressurized water reactor (TR-3)
- 100 kW swimming pool mock-up reactor (R-93)
- Seven Hot Cells
- Laboratory, office, and support services buildings
- 30 acres of land

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- PBRF History (cont’d)
- 1956 – Construction began
- 1961 – initial criticality
- 1963 – 100% power
- 1973 – Plant shut down
- 	after 98,000 MW days
- All fuel removed from site
- Facility placed in ‘safe dry
- 	storage’
- NRC Licenses amended to
- 	‘possess but not operate’

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- PBRF History (cont’d)
- 1999 – NASA submits its Decommissioning Plan
- 2000 – NASA begins ‘pre-decommissioning work’
- Removal of loose equipment, characterization, restoration of cranes, preparation of procedures
- 2002 – Decommissioning Plan approved by NRC
- Decommissioning begins in earnest
- 2005 – NASA determines that remaining appropriated funds will not be sufficient to complete the decommissioning – halts ongoing ‘full-scale’ effort and shifts to ‘risk reduction’ activities
- Activities based on results of engineering study, aimed at resolving remaining unknowns

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Decommissioning Status
- As a result of decommissioning efforts and the risk reduction activities, the following tasks have been or are expected to be completed:
- Both reactors removed using dry segmentation
- 98% of the original source term removed (10,000 ci)
- All loose and 95% of fixed equipment removed
- Two major structures (Reactor Office and Laboratory Building and Service Equipment Building) prepared for final status Survey (FSS)
- 20,000’ of embedded pipe cleaned (grouted?)
- Hot Cells #1 through #7 deconned to FSS levels
- Pentolite Ditch remediated to FSS levels

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Decontamination and Waste Disposal Contract
- Goal – To prepare the PBRF site for Final Status Survey
- Approach - based on existing site conditions and results of work performed to date, NASA believes that decontamination followed by Final Status Survey is the proper approach to finishing the job.
- The Statement of Work (SOW) allows proposing alternate approach.
- NASA will work to make an ‘apples to apples’ comparison

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Scope

- Completing all remaining decontamination activities.
- Removal of bioshield
- Removal of Q&C wall and floor coating
- Removal of Q&C doors
- Assay an estimated 50 M + pounds of soil
- Removal of Cold Retention Area tanks and HRA USTs
- Removal of approximately 3500 yards of storm drains
- Spot decontamination off site in Plum Brook
- Physical preparation of site for FSS.
- ‘Work Remaining’ list and generic guidelines
- Performing their own validation surveys.
- Disposing of all waste from site.
- Includes waste currently stockpiled on site

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- What’s Not Included
- NASA will be handling the actual Final Status Survey (FSS) work.
- Site demolition and restoration to greenfield will take place after NRC license termination.

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- PBRF Available Information
- Virtual ‘tour’ of all areas included in the scope
- A list of ‘work remaining’ in all areas
- Drawings
- Construction photos
- Characterization data
- Inventory of waste currently on site
- Copies of all Procedures and Plans
- D-Plan, FSS Plan, Radiation Protection Plan and more
- Site visits will be held at future dates

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Additional Information Sources
- PBRF Website: _[www.grc.nasa.gov/WWW/pbrf](http://www.grc.nasa.gov/WWW/pbrf)_
- Info line:  1-800-260-3838
- Project quarterly newsletters (free subscription available via the Info line)

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Procurement Overview

- Ron Matthews, Contracting Officer

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- NASA’s Glenn Research Center (GRC)
- Plum Brook Station (PBS)
- Nuclear Reactor Decommissioning Project
- Located in Sandusky, Ohio
- NASA’s Source Evaluation Board (SEB) Process
- SEB Process Overview
- Key items to remember when responding to a GRC solicitation
- Some Friendly Advice....

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Objectives of the Evaluation Process
- Fairness
- To ensure a level playing field.
- Comprehensiveness
- If we ask for it, we evaluate it.
- Consistency
- Evaluate against Evaluation Factors.
- Confidentiality
- Debriefings are the only time the findings are mentioned outside the SEB.

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Uniform Contract Format
- Section				Title
- 	A	Solicitation/Contract Form
- 	B	Supplies or Services and Prices/Cost
- 	C	Descriptions/Specifications/Work Statement
- 	D	Packaging and Marking
- 	E	Inspection and Acceptance
- 	F	Deliveries or Performance
- 	G	Contract Administration Data
- 	H	Special Contract Requirements
- 	I	Contract Clauses
- 	J	List of Attachments
- 	K	Representations, Certifications and other statement of Offerors
- 	***L******	******Instruction, conditions and notices of Offerors***
***	******M******	******Evaluation Factors for Awards***

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Contract Type
- We are currently planning on Firm Fixed Price (FFP) with some Indefinite Delivery/Indefinite Quantity (IDIQ) capabilities
- Subject to change
- Change depends on Independent Government Cost Estimate being competed by HQ
- Options may be considered

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Section L - Instructions
- Instructs offerors how to respond to SOW and              evaluation criteria
- Structures information requested of offerors                                   and thereby expedites the evaluation
- Established proposal page limits
- Provides a proposal outline
- Correlates with Section M (Evaluation Factors on a one-to-one basis
- Provides historical and background data

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Section M – Evaluation Factors
- Sets forth evaluation factors/subfactors.
- Describes how evaluation factors/subfactors will be used.
- Establishes relative importance of Mission Suitability, Cost/Price and Past performance.
- Identifies the importance of Cost/Price as specifically related to the other two factors.
- Provides “point weightings” for each of the Mission Suitability subfactors.

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Source Selection Decision
- Source Selection Authority                                                     (SSA) considers:
- SEB findings
- Advice of staff, line                                                       management & ex-officio                                                      officials
- SSA decision based on:
- Evaluation factors and                                                      subfactors
- Evaluation adjectival ratings                                                       and point scores
- Independent judgment

- Individual Findings

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Basic Fundamentals...
*When Responding to a GRC Solicitation*

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Be Prepared
- Attend industry briefing
- Attend Site Showings, dates TBD
- Closely review the Draft Statement of Work (SOW) and Draft Request for Proposal (RFP)
- Use the Final Solicitation to build your proposal
- Have your company’s systems pre-approved
-           -  Accounting, purchasing
-           -  local Defense Contracting Audit Agency (DCAA)
- Ask questions

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

**Expect Delays at the Gate!**

- Recognize Today’s Security Environment
- At Glenn Research Center (GRC) and Plum Brook Station (PBS)

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Some Friendly Advice...
*Common Problems to Watch For*

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Follow the Proposal Preparation Instructions!

_**Count the Pages Correctly**_**!**
- Don’t Put Technical Information in the Cost Volume!
**14 + 7 = 20**
**(Count the first page!)**
- _Use the Specified font_!

**We Count the Pages –**
** ****Anything over the limit will not be considered**

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Your _First Shot_ Is Your _Best Shot_!

**Preference is to **
**Award**
_**Without **_
**Discussions!**

- Make sure you fully complete the Model Contract!

- More Restrictive
- Competitive
- Range

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Test the Electronic Proposal Disks _Before_ you Submit Them!

- Uh-Oh...

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- _Key Personnel_
- Provide Commitment Letters
- Provide Rationale for Why “Key”
- Provide rationale supporting why each Individual is appropriate for the proposed position

- _Relevant Past Performance_
- Provide Relevant Previous Contracts
- Don’t Ignore Problems

**Provide Current and Accurate Phone Numbers and Addresses for all  References!**

- Provide Accurate Information

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Be Prepared for NASA’s Discussions Process

- _Detailed and Specific_
- Reveal All Weaknesses
- Clarify All Uncertainties
- Reveal Where Costs or             Resources are considered to be too High

**Make sure FPR is fully traceable from Original Proposal**

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

**Be Old Fashioned - Proofread!**

**This page**
** ****refers to a chart in**
** ****Volume 4... **
**There is no Volume 4!**

**Are these folks**
**proposing to **
**Subcontract with**
**XYZ Corporation?**

***The End Result of Over-Reliance on Spell Check***

**This is a Proposal to **
**the Air Force...not NASA****!**

*The End Result of Over-Reliance on Spell Check*

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Hurriedly Prepared &
- Reproduced Proposal

- Unnecessarily
- Elaborate Proposal

- Submit a Professional Product

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Virtual Tour Demonstration
- 							Jose M. Vega

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

| Tucson Industry Day | 2/27/07 |
| --- | --- |
| Develop/Issue Draft Solicitation | 6/1/07 |
| Site Showing | 6/12/07 |
| Questions Due/Responses | 6/13/07 to 6/20/07 |
| Issue RFP | 6/29/07 |
| Site Showing | 7/13/07 |
| Questions/Answers Due | 7/20/07 to 7/27/07 |
| RFP Due Date | 8/15/07 |
| Evaluation Period | 8/15/07 to 11/15/07 |
| Anticipated Award Date | 11/15/07 |
| Mobilization/Contract Start Date | 11/16/07 to 12/15/07 |

- Current Schedule

- PBRF Industry Day, Tucson, AZ

- February 27, 2007

## Plum Brook Reactor Facility (PBRF) Decommissioning Project

- Feedback

- PBRF Industry Day, Tucson, AZ

- February 27, 2007