# Presentation: 029178

## Session 6: Working with Copy:What to Edit?

_**Session 6: Working with Copy:**__**What to Edit?**_

- Which edits are critical?
- Which edits are needed for access?
- Which edits are needed for serials control?
- How do I edit a pre-AACR2 record?
- What doesn’t need to be changed?

**Notes:**
References
The trainer may want to review the following sources:
CONSER Cataloging Manual, Modules 4-14, 17
CONSER Editing Guide, Section E

Warm Up Exercises
See Appendix G for suggestions.

Questions for the Session
The objectives of this session are to help the participants determine just how much editing of serial copy is useful, develop criteria for such editing, and identify those parts of a serial record most often in need of editing. To that end the material in the session is focused on answering these questions:
What edits are critical?
What edits are needed for access?
What edits are needed for serial control?
What doesn’t need  to be edited?
How do I edit a pre-AACR2 record?
Should I edit MARC tagging that is now obsolete?

## Criteria for Editing Copy:

_**Criteria for Editing Copy:**_

- local decision
- would you report the desired change to your utility?
- added value for end users and processing staff
- other fields may need editing:
**input standards for local system and utility;**
**deriving reports from your system.**

**Notes:**
Criteria for Editing Serial Copy
-	The extent to which the copy you have selected should be edited is a local decision.
-	 However, major changes that affect the record’s accuracy (title changes, cessations, incorrectly closed records, etc.) can be reported to your  utility to help improve the records available for other institutions.
-	 In addition, editing may be important since serials change over time as well as cataloging practices (e.g., the new use of subfield v for form divisions such as Congresses, Directories,and Periodicals).
-	 The suggestions outlined below are based on a single consideration; namely, identifying those corrections and/or additions to existing copy that truly add value to the final record for end users and processing staff while meeting basic standards.
-	 Such streamlining focuses copy cataloging work on  the truly critical elements most valued by all users.
-	 Other fields may need to be edited as well depending on:
		1. The input standards of your utility, local systems, etc.
		2. And, also depending on the types of reports you expect to  	    pull from your automated system (e.g., locally defined fields, 	   other data elements in the fixed fields, etc.).

## AACR2 changes and record editing

- In most cases, records do not need to be edited to reflect the 2002 amendments to AACR2
- CONSER catalogers may collapse records that now wouldn’t be considered major title changes
- Minor editing (260, 362, etc.) can be done if desired, but is not necessary

**Notes:**
The 2002 revision of AACR2 will result in a number of changes, both in the description of serials, and in what constitutes a major change (i.e., the need for a new record).  Records created prior to implementation of the new rules do not need to be changed.  

CONSER catalogers may be collapsing some records for title changes created before the revisions that now would be considered to be minor.  

Some of the changes are more cosmetic, such as punctuation in field 362 and the ending comma in field 260.  Catalogers are bound to make these changes from time-to-time, but there is no necessity to do so.  

Consult the CONSER Cataloging Manual for more detail on the changes and how they affect existing records.

## Critical Edits:

_**Critical Edits:**_

- new record required (session 7)
- cessations:
**Title ceased and last issue is in hand:**
**Type:  a     ELvl:         Srce:  d     GPub:       Ctrl:           Lang:  eng**
**BLvl:  s     Form:        Conf:  0     Freq:  b     MRec:       Ctry:  nyu**
**S/L:   0      Orig:          EntW:        Regl:  r      ISSN:  1    Alph:  a**
**Desc:  a     SrTp:  p    Cont:         ****DtSt:  d     Dates: 1988,1990****  **
**245  00  #a ...**
**260  --  #a New York, N.Y. : #b Family Media, Inc., #c 1988-****1990.****  **
**300  --  #a ****3 v.**** : #b ill. ; #c 19 cm.  **
**       ****362  0-  #a Vol. 1, no. 1 (Apr. 1988)-****v. 3, no. 2 (Apr./May 1990).**

**Notes:**
Critical Edits 
Any situation that requires the creation of a new record – see session 7.
 If the copy you are using is still an open entry and you know that the title has ceased, you will need to close out the record.  The converse is also true, i.e., if the copy has been closed and you have a piece in hand after the closing date, designation, etc., you will  need to open the record.
-	 In this example, the title has ceased and the last issue is in hand.

## Critical Edits (cont’d):

_**Critical Edits (cont’d):**_

**Title ceased and last issue is not in hand but date is known:**
**Type:  a     ELvl:        Srce:  d     GPub:        Ctrl:            Lang:  eng**
**BLvl:  s      Form:      Conf:  0     Freq:  b      MRec:        Ctry:  nyu**
**S/L:   0       Orig:        EntW:        Regl:  r       ISSN:  1     Alph:  a**
**Desc:  a     SrTp:  p   Cont:         ****DtSt:  d      Dates: 1988,1990****  **
**245  00  #a ...**
**260  --  #a New York, N.Y. : #b Family Media, Inc., #c 1988- **
**300  --  #a  v. : #b ill. ; #c 19 cm.  **
**362  0-  #a Vol. 1, no. 1 (Apr. 1988)-**
**362  1-  #a Ceased in 1990.**

**Notes:**

In this example, the title has ceased and the last issue is not in hand but the date is known.

## Critical Edits (cont’d):

-  linking entries:
_**record as found in OCLC**_**:**
**110  2-  #a ABC (Firm)**
**245  10  #a Biennial report of finances.**
**362  0-   #a 1986-**
**780  00  #a ABC (Firm). #t Annual report of finances**
_**record for earlier title in your local system**_**:**
**110  2-  #a ABC (Firm)**
**245  10  #a Report of finances.**
**362  0-  #a -1985.**

**Notes:**

-	 Depending on your local  policies, you may need to adjust linking entries to match the cataloging records found in your system rather than accepting the entries as formulated in the copy you are using.  Alternatively, you can re-catalog the record in your database to match the more current record.
-	 In this example, the record in the local system was cataloged under earlier rules and the frequency was dropped from the title. Thus, the word “annual” does not appear in the title of the local record. 

## Critical Edits (cont’d):

- 1. Edit the new record to fit:
**110  2-  #a ABC (Firm)**
**245  10  #a Biennial report of finances.**
**362  0-  #a 1986-**
**780  00  #a ABC (Firm).**
-  **#t Report of finances**

- 2. Recatalog the title
- already in OPAC:
**110  2-  #a ABC (Firm)**
**245  10  #a Annual report of finances.**
**362  0-  #a -1985.**
**785  00  #a ABC (Firm). #t Biennial report of finances**

- choices:

**Notes:**
  - You have the choice of:

1. Editing the new record  to match the entry that is in your catalog. In this case, editing the 780 field to remove the word “annual.” 
2.  Or, recataloging the earlier title locally to fit with the new OCLC record.  In this case, changing the title of the earlier serial to include the word “annual.” 

## Edits for Access:

_**Edits for Access:**_

- variant titles
**245  10  #a Annual report**
**246  14  #a NAVISTAR annual report #f 1990-**
- “minor” variations in title proper
**245  00  #a Openhouse**
**246  1-  #i Some issues have title: #a Open house**

**Notes:**
Edits Important for Access
	- Variant Titles (246 field) (AACR2 12.7B4):
		- If new forms of the title appear that are not found on the chief  	source or its substitute and access is considered important since 	they are prominent (e.g., a cover title differs from the title  	 	proper on the title page), add a 246 title added entry.  For 	example,

 		245 10 #a Annual report
		246 14 #a NAVISTAR annual report #f 1990-

		- If minor title variations appear, make a 246 added entry 	 	for them.  For example,

		245 00 #a Openhouse
		246 1-  #i Some issues have title: #a Open house.

## Edits for Access (cont’d):

_**Edits for Access (cont’d):**_

- parallel titles:
**245 00  #a Groundwater series = #b Grondwaterreeks**
**246 31  #a Grondwaterreeks**
**500  --  #a Order of titles varies with language of text.**
**245 00  #a Electric power in Canada.**
**246 1-  #i Issues for 1969-79 have also French title: #a Energie électrique au Canada**

**Notes:**
   	- If the order of parallel titles changes but the title proper 		still appears on  the piece, this is not a title change (see 	LCRIs 12.7B5 and 21.2C).  You may, however, want to make 	a 246 title added entry for parallel titles not already accounted  	for or for any new ones that appear.  For example,

	245 00 #a Groundwater series = #b Grondwaterreeks
	246 31 #a Grondwaterreeks
	500 -- #a Order of titles varies with language of text.

	245 00 #a Electric power in Canada.
	246 1- #i Issues for 1969-79 have also French title: #a 	Energie electrique au Canada

## Edits for Access (cont’d):

_**Edits for Access (cont’d):**_

- fluctuating titles:
**245 00  #a Knitting times.**
**246 1-  #i Some vols., 1980- have title: #a Knitting times newsweekly**
**246 1-  #i One issue each month, Mar. 24, 1980-   has title: #a Apparel world**
**245 10  #a TIMS/ORSA bulletin. **
**246 1-  #i Alternating issues called: #a ORSA/TIMS bulletin**

**Notes:**
   - If fluctuating titles begin to appear:
	     1) These may not be title changes, but you will want to
                                  account for the variations by making a 246 title added
                                  entry (see LCRI 21.2C) which may help processing
                                  staff and patrons.

                             2) Note that it is often difficult to recognize a fluctuating
                                  title as opposed to a true title change unless you have
                                  evidence from more than a single piece in hand or the
                                   publisher explicitly states that, for example, alternating
                                   numbers will have different titles.

## Edits for Access (cont’d):

_**Edits for Access (cont’d):**_

- issuing bodies (550/710):
_**record before change**_**:**
**260  --  #a New York, NY : #b Commission of the European Communities, #c 1989-**
**710  2-  #a Commission of the European Communities.**
_**record after change**_**:**
**260  --  #a New York, NY : #b Commission of the European Communities,  #c 1989-**
**550  --  #a Vols. for 1995- issued by the European Commission.**
**710  2-  #a Commission of the European Communities.**
**710  2-  #a European Commission.**

**Notes:**

 - Issuing Bodies (550 and 710 fields):
	- The corporate bodies (noncommercial) responsible for
            	issuing publications may change names or such responsibility 	may shift to another corporate body altogether.
	- In such cases editing or adding a 550 note and making the 	appropriate added entry (7xx) keeps access current.
	- Generally only give such notes for corporate bodies not  	 	already found in the body of the entry.
	- In the example, the record is updated after the change 		in issuing body to add this information in a 550 note and make 	an additional corporate added entry (710)  for the new body.

## Edits for Access (cont’d):

_**Edits for Access (cont’d):**_

- series (4xx/8xx):
**245  00  #a Cool stars, stellar systems and the sun.  **
**260  --  #a [Cambridge, Mass.] : #b Smithsonian Astrophysical Observatory,  **
**300  --  #a v. : #b ill. ; #c 24-28 cm.  **
**310  --  #a Biennial, #b 1981-  **
**362  0-  #a [1st] (Jan. 31, 1980)-  **
**490  1-  #a 1980-1981: SAO special report  **
**490  1-  #a 1983-1987: Lecture notes in physics  **
**490  1-  #a 1989- : Astronomical Society of the Pacific conference series**
**830  -0 #a SAO special report**
**830  -0 #a Lecture notes in physics.  **
**830  -0 #a Astronomical Society of the Pacific conference series.**

**Notes:**

  - Series (4xx fields):
	- If a serial is issued in a series and ceases to be issued in that 	series, note this in a 490 field.  Trace or not according to 		local  policy.
	- If the serial appears in a succession of series, note this in 		multiple 490 fields along with the inclusive dates.

## Edits for Access (cont’d):

_**Edits for Access (cont’d):**_

- electronic location/access (856 field):
_**copy as found**_**:**
**245 00  #a African American review.**
**	****{print serial}**
_**your JSTOR access**_**:**
**856  41  #u http://www.jstor.org/journals/10624783.html**

**Notes:**

- Electronic Location and Address (856 field):
	- Verify that any URLs, email addresses, etc., in the 856 field(s) 	actually work or are still current.
	- Delete any 856 fields and associated notes that do not apply 	to your institution or edit the field(s) to reflect your institution’s 	mode of electronic access.  
	- In the example, the record found in OCLC  contains an elec- 	tronic address to access the title through UMI ProQuest.  If 	 	your access is through another provider such as JSTOR, change 	the 856 field  to point to the JSTOR access.

## Edits for Serials Control:

_**Edits for Serials Control:**_

- country of publication:
**Country of publication: inu**
**130  0-  #a Camera obscura (Berkeley, Calif.)  **
**245  10  #a Camera obscura.  **
**260  --  #a [Berkeley, Calif. : #b Camera Obscura Collective, #c c1976-  **
**500  --  #a Published: Baltimore, MD : Johns Hopkins University Press, <May 1990>-Sept. 1991;**** ****Bloomington, IN : Indiana University Press, Jan. 1992-**

**Notes:**
Edits Important for Serials Control
	- Country of Publication Code (fixed field)
		- If the piece in hand contains a later place of publication on 	it than appears in the cataloging copy, do not change the 260 	subfield “a” place of publication. Instead add a 500 note indi- 	cating the variation if it is considered important.
		- Additionally, change the country of publication code in the 	fixed field to correspond to the current country of publication 	even though that means that it does not match the 260 subfield 	“a” information.  
		- In the example, the place of publication changed to Bloom- 	ington, Indiana in 1992.  This change is noted in a 500 note and 	the Country of Publication fixed field is updated.  The original 	260 remains unchanged.

## Edits for Serials Control (cont’d):

_**Edits for Serials Control (cont’d):**_

-  ISSN (022 field)
**022  0-  #a 1050-5121**

**Notes:**
    - ISSN (022 field):
	- Add the ISSN appearing on a piece in hand to the record if 	it is not already there.
	- Note that the ISSN is sometimes printed incorrectly on 		pieces and it is worthwhile to verify it by searching in a 		utility such as OCLC or RLIN.
	- If the publisher or printer has printed an incorrect ISSN 		on the serial, enter it in subfield y.
	- This can be  especially  helpful for serial orders and check-in 	staff if the 022 field is indexed in your system and can be used 	for quick lookups of bibliographic records for order main- 		tenance and check-in activity.

## Edits for Serials Control (cont’d):

_**Edits for Serials Control (cont’d):**_

- current frequency field (310):
_**record before change**_**:**
**Fixed field frequency: f**
**310  --  #a Semiannual**
_**record after change**_**:**
**Fixed Field Frequency: q**
**310  --  #a Quarterly, #b 1997-**
**321  --  #a Semiannual, #b -1996**

**Notes:**
   - Current Frequency Field (310):
	- Journals often change publishing frequency and you may
 	wish to keep the current frequency field up to date as well 		as the fixed field frequency code.
	- This can help your check-in staff determine prediction 		patterns and certainly assists public services staff since the 		310 field may provide an eye-readable note in the online 		catalog unlike the coded data in the fixed field.
	- Optionally, you may maintain a history of frequency 		changes by adding 321 fields as shown above.

 The frequency is critical for publication patterns.  Note that many CONSER records contain publication patterns in field 891 for the current as well as older patterns.  

## Edits for Serials Control (cont’d):

_**Edits for Serials Control (cont’d):**_

-  numbering (362 field):
**362  0-  #a Vol. 1****-v.110 ; 1997-**
**362  0-  #a Vol. 1 (1920)-****v. 25 (1945) ; new ser., v. 1 (1946)-**
**362  0-  #a No. 1-****no. 55 ; v. 1, no. 1 (May 1998)-**
**362  0-  #a 1985-****1995 ; v. 1 (1996)-**
**515--  #a  Issues for May 1998- called issue no. 5-**
**362 0-  Vol. 1, no. 1 (Jan. 1990)-v. 10, no. 12 (Dec. ****	****1999) ;**** ****[new ser.],  v. 1, no. 1 (Jan. 2000)-**

**Notes:**
 - Numbering schemes for serials also often change; e.g., volume numbering is dropped and replaced with whole numbering; volume numbering begins over from one and a new series designation appears; enumeration disappears alto-   gether and is replaced with chronological designation only.  

- Noting these changes in the 362 field can be helpful for binding, check-in and orders staff as well as for patrons, however it is only given for successive numbering schemes that begin again with no. 1 or change from date to numbering or vice versa.  If the numbering continues, but the caption is somewhat different, explain in a 515 note.

A major change from past practice is that when numbering 	begins again with the same scheme, without the use of “new series”, the cataloger will supply “new ser.”  and add subsequent numbering in field 362.  In the past, a new record would have been created.

## Editing Pre-AACR2 Records:

_**Editing Pre-AACR2 Records:**_

**Type:  a     ELvl:       Srce:  d      GPub:  i    Ctrl:            Lang:  eng**
**BLvl:  s     Form:      Conf:  0      Freq:  f      MRec:        Ctry:  et **
**S/L:   0      Orig:        EntW:         Regl:  r     ISSN:          Alph:  a**
**Desc:        SrTp:       Cont:          DtSt:  d     Dates: 1961,****1976  **
**245  00  #a Economic bulletin for Africa.  **
**260  --  #a [Addis Ababa] #a New York, #b United Nations.  **
**300  --  #a** **12 v.** **#b ill. #c 28 cm.**
**362  0-  #a v. 1****-12, no. 1****; Jan. 1961-****1976.**
**785  00  #t African economic and social review #w (DLC)   97982101 #w (OCoLC)38051678**

**Notes:**

Editing Pre-AACR2 Records
	Close a title that has ceased  using the style of the pre-AACR2 record  in the 362 field.    In the example above,  the format of the 362 field is not changed to close the record.   The pre-AACR2 style is continued.

## Do Not Edit:

-   "minor" changes in place of publication that do
-  not affect the 008 fixed field coding for Country
-  of Publication; e.g., changes in city, but not state
-  or country of publication
-   numerous numbering peculiarities (515 fields)
-   numerous former frequency notes (321 fields)
-   variations in subtitle or other title information

**Notes:**

What Not to Edit
	- “Minor” changes in place of publication that do not affect the 008 fixed field coding for Country of Publication; e.g., changes in city, but not state or country of publication.
	- Numerous numbering peculiarities (515 fields).
	- Numerous former frequency notes (321 fields) 
	- Variations in subtitle or other title information 

## Latest issue consulted note and field 936

- Most CONSER records contain 936 fields with the latest issue consulted.
- The revised AACR now calls for this to be a note (500).
- You may want to convert this information in your records or you may decide not to.
- CONSER catalogers will change records on OCLC as they are encountered.

**Notes:**
Trainers: you may want to ask participants whether they will find this data useful in their records.  There is no mandate that they add this data locally.  But they should be aware that AACR now calls for it as a note in the record.

## Editing MARC Tagging

- obsolete fields do not have to be changed
- up to your local policy
- for e-serials, change format from cf to serial
*CEG* gives field-specific information on what to change

**Notes:**

Editing MARC Tagging
	- Editing tags or content designation that have become obsolete is a matter of local policy (e.g., 265, 350, subfield v, etc.).
	- One change that is important is changing an electronic serial from computer file to serials format (see session 8).
	- For specific information, refer to the CONSER Editing Guide.

## Summary

- Compare the pieces in hand with copy selected to determine whether changes have occurred
- Limit editing to:
**Critical edits (major changes, etc.)**
**Fields that affect access**
**Fields that affect serials control**
- When possible, edit pre-AACR2 records in the style of the record

## Session 6:Exercises

**Notes:**
Instructions for Exercises:
Part A: Compare the bibliographic information about the issue in hand given in the following pages with the copy  provided and indicate any  necessary editing.  The copy may not include all MARC tags.
Trainers please note that editing of the copy is indicated in bold face.
Trainers: examples 1-3 are relatively easy.  Numbers 4-8 are more complicated.
Part B: Edit the copy provided to indicate cessations.

## Answers for Exercises:

**Example 1**
**Type:  a     ELvl:        Srce:  d     GPub:        Ctrl:        Lang:  eng**
**BLvl:  s     Form:        Conf:  0     Freq:  q     MRec:        Ctry:  ncu**
**S/L:   0     Orig:        EntW:        Regl:  x     ISSN:  1     Alph:  a**
**Desc:  a     SrTp:  p     Cont:        DtSt:  c     Dates: 1977,9999  **
**010  --  #a 97-645992 #z sn86-14420  **
**040  --  #a NSD #c NSD #d NST #d IXA #d DLC  **
**012  --  #i 9710 #l 1 #z d  **
**022  0-  #a 0888-6121  **
**042  --  #a nsdp #a lc  **
**043  --  #a n-us-nc  **
**050  00  #a GR110.N8 #b N49 #u <AFC>  **
**082  1-  #a 390 #2 11  **
**210  0-  #a Newsl. N.C. Folk. Soc.  **
**222  -0  #a Newsletter of the North Carolina Folklore Society  **
**245  00  #a Newsletter of the North Carolina Folklore Society.**

## Exercises (cont’d):

**Example 1 (cont’d):**
**260  --  #a Boone, NC : #b North Carolina Folklore Society, #c 1977-  **
**300  --  #a v. ; #c 28 cm.  **
**310  --  #a 3 or 4 no. a year, #b 1986-  **
**321  --  #a Irregular, #b 1977-1985  **
**362  0-  #a Vol. 1, no. 1 (5 Feb. 1977)-  **
**500  --  #a Title from caption.  **
**500  --  #a Latest issue consulted: Vol. 22, no. 3 (Sept. 2000).**
**515  --  #a Some issues do not have a numeric designation.  **
**650  -0  #a Folklore #z North Carolina #v Periodicals.  **
**610  20  #a North Carolina Folklore Society #v Periodicals.**
**651  -0  #a North Carolina #x Social life and customs #v Periodicals.  **
**710  2-  #a North Carolina Folklore Society.  **
**850  --  #a DLC #a DeU #a MiDW #a TxU #a UU #a ViBlbV  **

## Exercises (cont’d):

**Example 2**
**Type:  a     ELvl:  I       Srce:  d     GPub:        Ctrl:        Lang:  eng**
**BLvl:  s      Form:        Conf:  0**     **Freq:  m**     **MRec:    Ctry:  ilu**
**S/L:   0       Orig:          EntW:        Regl:  r      ISSN:      Alph:  a**
**Desc:  a     SrTp:  p     Cont:         DtSt:  c**     **Dates: 1988,9999**
**245 00  #a Conscious choice.  **
**260  --  #a Chicago, IL : #b Conscious Choice,  **
**300  --  #a v. : #b ill. ; #c 35 cm.  **
**310  --  #a Monthly, #b <Feb. 1999->**
**321  --  #a Bimonthly  **
**362  1-  #a Began in 1988.**
**500  --  #a Description based on: v. 5, no. 6 (Nov./Dec. 1992) ; title**
** ****from cover.  **

**Notes:**

Points to mention:

The fixed field dates can be edited to reflect that the publisher states the beginning date in the sidebar on page six.

An unformatted  362 field can be added to reflect the beginning date.

The word in the 500 quoted note no longer appears on the piece but could be left in the record.

## Exercises (cont’d):

**Example 2 (cont’d):**
**500  --  #a "Resources for responsible decision making."  **
**650  -0  #a Holistic medicine #v Periodicals.  **
**650  -0  #a Alternative medicine #v Periodicals.  **
**650  -0  #a Health #v Periodicals.**
**650  -0  #a Social ecology #v Periodicals.**

## Exercises (cont’d):

**Example 3 **
**Type:  a     ELvl:        Srce:  d      GPub:        Ctrl:        Lang:  eng**
**BLvl:  s      Form:       Conf:  0     Freq:  m     MRec:     Ctry:  ilu**
**S/L:   0      Orig:          EntW:       Regl:  r      ISSN:  1    Alph:  a**
**Desc:         SrTp:  p     Cont:         DtSt:  c       Dates: 1945,9999**
**010  --  #a 52-42074**
**022  0-  #a 0012-9011**
**040  --  #a MnMULS #c MnMULS #d CtY #d NSDP #d DLC #d NSDP**
** ****#d DLC #d OcoLC #d NST #d AIP #d NSDP #d AIP #d NST #d NSDP**
** ****#d NST #d NSDP #d OcoLC #d OCU-M**
**042  --  #a nsdp #a lc**
**043  --  #a n-us---**
**050  00  #a AP2 #b .E165**
**210  0-  #a Ebony**
**222  -0  #a Ebony**
**245  00  #a Ebony.**

**Notes:**
Points to mention:

There is new information about a title that has been absorbed: Black World Magazine.  A linking entry could be made to reflect this new data.

Note the confusing  placement of the ISSN after the related title and not with the title to which it belongs.

## Exercises (cont’d):

**Example 3 (con’d):**
**260  --   #a [Chicago, #b Johnson Pub. Co., etc.]**
**265  --   #a 820 South Michigan Ave., 60605**
**300  --   #b ill., ports. #c 35 cm.**
**350  --   #a $10.00 (U.S.) #a $11.00 (foreign)**
**362  0-  #a v. 1- Nov. 1945-**
**515  --   #a Some irregularities in numbering; some numbers in**
** ****vol. 29 incorrectly numbered vol. 30.**
**650  -0  #a African Americans #v Periodicals.**
**780  05  #t Black world magazine**

## Exercises (cont’d):

**Example 4**
**Type:  a     ELvl:        Srce:  d     GPub:        Ctrl:        Lang:  eng**
**BLvl:  s     Form:        Conf:  0     Freq:  q     MRec:        Ctry:  ce **
**S/L:   0     Orig:        EntW:        Regl:  r     ISSN:  z     Alph:   **
**Desc:        SrTp:  p     Cont:        DtSt:  c     Dates: 1952,9999**
**010  --  #a sn 86-12860**
**022  --  #a 0009-0875**
**040  --  #a MnMULS #c MnMULS #d CU-UC #d RCS # dAIP #d NST**
**042  --  #a nsdp**
**210  0-  #a Ceylon med. j.**
**222  -0  #a Ceylon medical journal**
**245  00  #a Ceylon medical journal.**

## Exercises (cont’d):

**Example 4 (cont’d):**
**260  --   #a Colombo, #b ****Sri Lanka Medical Association.**
**362  0-  #a new series, v. 1- May 1952-**
**550 -- #a Published 1952-   by: Ceylon Medical Association.**
**650  -0  #a Medicine #v Periodicals.**
**710  20  #a Ceylon Medical Association.**
**710  2-  #a Sri Lanka Medical Association.**
**780  02  #a British Medical Association. Ceylon Branch. #t Journal**

**Notes:**

Points to mention:
The piece in hand has a later form of the corporate body's name. This is an AACR1 record and description is based on the latest issue. Thus the publisher is changed and the earlier publisher is given in a 550 note. An added entry is added for the new publisher.

## Exercises (cont’d):

**Example 5**
**Type:  a     ELvl:        Srce:  d      GPub:        Ctrl:            Lang:  eng**
**BLvl:  s      Form:      Conf:  0      Freq:  m     MRec:        Ctry:  nyu**
**S/L:   0       Orig:        EntW:         Regl:  r       ISSN:  1     Alph:  a**
**Desc:  a     SrTp:  p   Cont:          DtSt:  c     Dates: 1950,9999  **
**010  --  #a 81-640658 #z sc78-900 #z sn78-4685  **
**022  0-  #a 0161-7370  **
**042  --  #a lc #a nsdp  **
**050  00  #a AP2 #b .P8  **
**082  --  #a 505  **
**130  0-  #a Popular science (New York, N.Y.)  **
**210  0-  #a Pop. sci. #b (N.Y. N.Y.)  **
**222  -0  #a Popular science #b (New York, N.Y.)  **
**245  00  #a Popular science.  **

**Notes:**

Points to mention:

In this case there is no editing that would be necessary.

## Exercises (cont’d):

**Example 5 (cont’d):**
**246  13  #a Popular science monthly  **
**260  --  #a [New York, N.Y. : #b Popular Science Pub. Co., #c 1950-  **
**265  --  #a Popular Science, Box 2871, Boulder, CO 80322  **
**300  --  #a v. : #b ill. ; #c 24-29 cm.  **
**310  --  #a Monthly  **
**362  0-  #a [Vol. 157, no. 1] (July 1950)-  **
**500  --  #a Title from cover.  **
**500  --  #a Publisher varies: Times Mirror Magazines, <Mar. 1986->  **
**530  --  #a Available also in microform.  **
**650  -0  #a Science #v Periodicals.  **

## Exercises (cont’d):

**Example 5 (cont’d):**
**650  -0  #a Technology #v Periodicals.  **
**650   2  #a Science #v periodicals.  **
**650   2  #a Technology #v periodicals.  **
**780  00  #t Popular science monthly (New York, N.Y. : 1900) **
**#w (DLC)01008317 #w (OCoLC)4179801   **
**936  --  #a Vol. 228, no. 3 (Mar. 1986) LIC**

## Exercises (cont’d):

**Example 6**
**Type:  a     ELvl:         Srce:  d     GPub:        Ctrl:            Lang:  eng**
**BLvl:  s      Form:       Conf:  0**     **Freq:  b**     **MRec:         Ctry:  inu**
**S/L:   0       Orig:         EntW:        Regl:  r     ISSN:  1      Alph:  a**
**Desc:  a     SrTp:  p    Cont:         DtSt:  c     Dates: 1839,9999  **
**010  --  #a 55-19956//r84  **
**022  0-  #a 0048-9239  **
**042  --  #a lc #a nsdp  **
**050  00  #a AP2 #b .S2  **
**082  0-  #a 051 #2 19  **
**130  0-  #a Saturday evening post (Philadelphia, Pa. : 1839)  **
**210  0-  #a Saturday evening post #b (1839)  **
**222  -4  #a The Saturday evening post #b (1839)  **
**245  04  #a The Saturday evening post.  **

**Notes:**

Points to mention:

The current publisher can be added to the 500 note.

## Exercises (cont’d):

**Example 6 (cont’d):**
**246  10  #a United States Saturday post  **
**260  --  #a Philadelphia : #b G. Graham, #c 1839-  **
**265  --  #a Benjamin Franklin Literary & Medical Society,**
** ****1100 Waterway Blvd., P.O. Box 567, Indianapolis, IN 46202  **
**300  --  #a v. : #b ill. ; #c 27-79 cm.  **
**310  --  #a Bimonthly, #b <Nov./Dec. 1991->****  **
**321  --  #a Frequency varies, #b 1839-<July/Aug. 1980->  **
**362  0-  #a Vol. 18, no. 954 (Nov. 9, 1839)-  **

## Exercises (cont’d):

**Example 6 (cont’d):**
**500  --  #a Published: Curtis Pub. Co., <1899->; Indianapolis, Ind. : **
**Saturday Evening Post Society, 1971-    ; Benjamin**
**Franklin Literary & Medical Society, <1999-> **
**500  --  #a Some numbers around 1842-1843 have title: United**
**States Saturday post.  **
** ****--  #a Title from caption.**
**500 -- **** #a Latest issue consulted: Vol. 271, no. 2 (Mar./Apr. ’99).**
**515  --  #a Vol. numbering omitted Nov. 3, 1855-<July 7, 1877>.  **
**515  --  #a Vol. numbering changed from v. 77 to v. 170, no. 31**
**with Jan. 29, 1898 issue.  **
**515  --  #a Suspended publication Feb. 9, 1969-spring 1971.  **
**515  --  #a Issues for summer and autumn 1971 unnumbered **
**but constitute v. 243, no. 1-2.  **

**Notes:**

Points to mention:

The current publisher can be added to the 500 note.

[PF addition: a 710 could be added]

## Exercises (cont’d):

**Example 6 (cont’d):**
**651  -0  #a Philadelphia (Pa.) #v Newspapers.**
**752  --  #a United States #b Pennsylvania #c Philadelphia**
**#d Philadelphia  **
**780  00  #t Atkinson's evening post and Philadelphia Saturday**
**news #w (OCoLC)10312674 #w (DLC)sn 84026167  **
**780  05  #t Country gentleman #x 0147-4928 #w (DLC)   77649610**
**#w (OCoLC)3175159  **

## Exercises (cont’d):

**Example 7**
**Type:  a****     ****ELvl:****  ****I**     **Srce:  d      GPub:        Ctrl:           Lang:  eng**
**BLvl:  s     Form:        Conf:  0      Freq:  a      MRec:        Ctry:  ilu**
**S/L:   0      Orig:          EntW:        Regl:  r      ISSN:  1     Alph:  a**
**Desc:  a     SrTp:  p     Cont:          DtSt:  c      Dates: 1996,9999  **
**010  --  #a sn98-2137  **
**040  --  #a NSD #c NSD  **
**022  0-  #a 1099-2413  **
**037  --  #b David and Alfred Smart Museum of Art, Univ. of Chicago,**
**5550 S. Greenwood Ave., Chicago, IL 60637  **
**042  --  #a nsdp #a lcd  **
**082  10  #a 708 #2 12  **
**210  0-  #a Smart Museum Art bull.  **
**222  -4  #a The Smart Museum of Art bulletin  **
**245  04  #a The Smart Museum of Art bulletin.**

**Notes:**
[Note: the ISSN in the printed example should be 1099-2413]

Points to mention:

The encoding level can be changed to I (blank if CONSER) from “7” (Minimal level)

## Exercises (cont’d):

**Example 7 (cont’d):**
**260  --  #a Chicago, Ill. : #b The Museum, University of Chicago,**
**#c c1997-**
**300  --  #a v. :**** ****#b ill. ; #c 28 cm.**
**310  --  #a Annual  **
**362  0-  #a Vol. 7 (1995-1996)-  **
**610  2-  #a David and Alfred Smart Museum of Art #v Periodicals.**
**650  -0  #a Museums #z Illinois #z Chicago #v Periodicals.**
**710  2-  #a David and Alfred Smart Museum of Art.  **
**780  00  #t Bulletin (David and Alfred Smart Museum of Art) **
**#x 1067-8808 #w (DLC)   93644233**
**936  --  #a vol. 8 (1996-1997) LIC**

**Notes:**

Points to mention:
Note that that publishing statement has the abbreviated form: The Museum which is now not used. This does not need to be changed, unless you wish to do so to provide better access through the 260 field.

The physical description could be completed, although this is not critical.

Subject headings should be added to the record.

The earlier title link should be checked against your catalog to see if you hold the title and, if so, whether the form of the linking entry matches.

## Exercises (cont’d):

**Part B: Example 1**
**Type:  a     ELvl:  I      Srce:  d      GPub:        Ctrl:          Lang:  eng**
**BLvl:  s     Form:         Conf:  0     Freq:  f       MRec:      Ctry:  ie **
**S/L:   0      Orig:          EntW:        Regl:  r      ISSN:         Alph:  a**
**Desc:  a     SrTp:  p     Cont:**         **DtSt:  d**      **Dates: 1969,****1986  **
**040  --  #a YUS #c YUS #d NYG #d HUL  **
**022  --  #a 0047-1437  **
**043  --  #a e-ie---  **
**090  --  #a CS2410 #b .I73  **
**092  --  #a 929.109415 #b I68  **
**245  04  #a The Irish ancestor.  **
**260  --  #a [Dublin : #b s.n., #c 1969-  **
**300  --  #a v. : #b ill. ; #c 24 cm.  **

**Notes:**
Part B
Edit the copy provided to indicate cessations.

Example 1: 
It is known from an external source (vendor, publisher, etc.) that the title ceased publication in 1986.  Volume and issue numbering are not known and the last issue in hand was published in 1985.

 Points to mention:
The Dates and Date Status fixed fields are updated.
An unformatted 362 field is added to close the record.

## Exercises (cont’d):

**Part B: Example 1 (cont’d)**
**310  --  #a Semiannual  **
**362  0-  #a Vol. 1, no. 1 (1969)-  **
**362  1-  #a Ceased in 1986.**
**500  --  #a Title from cover.  **
**525  --  #a Some numbers accompanied by supplements.  **
**651  -0  #a Ireland #x Genealogy #v Periodicals.****  **

**Notes:**

Points to mention:

The unformatted 362 field has been added.

## Exercises (cont’d):

**Part B: Example 2:**
**Type:  a     ELvl:        Srce:  d     GPub:        Ctrl:        Lang:  eng**
**BLvl:  s     Form:        Conf:  0     Freq:  a     MRec:        Ctry:  xxu**
**S/L:   0     Orig:        EntW:        Regl:  r     ISSN:  1     Alph:  a**
**Desc:        SrTp:        Cont:**        **DtSt:  d     Dates: 1977,1986**
**010  --  #a sc80-1467  **
**040  --  #a COO #c COO #d HUL #d DLC #d NSD #d OCL #d NST**
** ****#d HUL #d NST  **
**022  0-  #a 0278-3614  **
**041  0-  #a engfre  **
**042  --  #a lc #a nsdp  **
**043  --  #a e-fr---  **
**090  --  #a JV1801 #b .F87  **
**210  0-  #a Fr. colon. stud.  **
**222  -0  #a French colonial studies  **
**245  00  #a French colonial studies.  **

**Notes:**
Example 2:
You have issue number 3 published in 1986 in hand and the publisher has informed you that this is the last issue.

Points to mention:
The Date and Publication Status fixed fields are updated.

## Exercises (cont’d):

**Part B: Example 2 (cont’d)**
**246  11  #a Etudes coloniales françaises #f spring 1977  **
**260  --  #a [s.l.] #b French Colonial Historical Society, #c 1977-86.  **
**300  --  #a** **3 no.** **#c 22 cm.  **
**310  --  #a Annual  **
**362  0-  #a no. 1-****3.**
**500  --  #a Spring 1977 issue has title also in French: Etudes coloniales françaises.  **
**546  --  #a English or French.  **
**710  2-  #a French Colonial Historical Society.  **
**936  --  #a 1978  **

**Notes:**

Points to mention:

The 260 subfield c publication date is closed.

The number of issues is completed in the 300 subfield a physical description field.

The designation is closed in the 362 field.