# Presentation: 766144

## Automated Cotton Reporting System

- LSA Training
- Washington, DC
- July 24 – 26, 2007

## RECENT CHANGES

**Field 97 – Five digit transmission number.**
**Additional Upfront Edits**
**Date/Time Stamp of File****	**
**Loan Transfer Process**
**CMA/LSA transmission monitor**
**Maximum storage credit caps implemented**
**Producer Collection Invoice contains compression charges.**

- New LSA Training

- July 2007

**Notes:**
Transmission number field increased to accommodate tapes that exceed 999.

## RECENT CHANGES

**CCC-734 Policy for Processing ACRS Transmission; check status of CCC-734**
**Auto release of rejected receipts – (sign up requested)**
**Overall tape processing significantly improved – allows for released receipts to be sent to the provider faster**
**Timely Error Resolution (15-day deadline)**

- New LSA Training

- July 2007

**Notes:**

Processing of tapes –  Maximum records per tape 250,000; can process maximum amount within 2-3 hours (before 100,000 records, 2 hours processing time)

Last training session there were over 64,000 errors in three crop years.  Today for CY05, 59 errors outstanding for which an internal review and manual intervention will take place and for CY06, a very minimal daily amount that has not exceeded 15 days.

## Password Requirements	

- NITC Password
- COPS access
- Can use to FTP ACRS files
- ACRS FTP Password, if not using NITC password
- PKWARE SecureZip Password

- New LSA Training

- July 2007

**Notes:**
For new user, at the COPS site location, click on as a guest user.  At the welcome to System Access Screen, click as new user.  A dialogue box will pop up and since you are a new user, click ok.  Fill out the New User System Access Request Form and submit.

## Password Requirements	

- NITC  and ACRS Passwords -
- expire after 30 calendar days
- can be reset by the user in COPS
- revoked after 36 calendar days
- suspended after 90 calendar days
- put on the delete list after 120 calendar days
- deleted after 180 calendar days.

- New LSA Training

- July 2007

## Password Change Instructions

**Using FTP:**

- New LSA Training

- July 2007

**Notes:**
Para 66 E – change password using FTP

## Password Change Instructions

**Using Telnet:**

- New LSA Training

- July 2007

**Notes:**
Para 66 E – change password using Telnet

## Password Requirements	

- SecureZip Passwords -
- reset anytime by the user
- Create a file that contains the *new* Secure ZIP Pass Phrase.  The file should contain one record 250 bytes long.  The Pass Phrase can...
- contain a single word, several words, a phrase, special characters, numbers.
- be any length up to 250 characters.
- contain fewer than 250 characters, if it contains fewer than 250 characters, it must be left justified, right filled with spaces.

- New LSA Training

- July 2007

## Password Requirements	

- SecureZip Passwords -
- ZIP and Encrypt the file that contains the *new* Secure ZIP Password using your *old* Secure ZIP Password.  This will be your Password Change File.
- FTP your Password Change File to the following dataset name at NITC:
**MFO900.CMSPPDT.AC.CMA*****nnnnn*****.IZPSWORD (+1) **
**Note****: *****nnnnn*****=Your CMA/LSA Number**

- New LSA Training

- July 2007

## NITC Password Requirements	

- Contact Jan DeLancey to obtain NITC user ID and initial password at:
- 	816-926-2638 or _[janet.delancey@kcc.usda.gov](mailto:janet.delancey@kcc.usda.gov)__ _
- or
-     		access COPS at _[www.fsa.usda.gov/cotton](http://www.fsa.usda.gov/cotton)__ and     __	__enter as guest user._
- For password problems, contact the FSA Security Office at 816-926-6537.

- New LSA Training

- July 2007

## FTP Connection

- New LSA Training

- July 2007

**Notes:**
Use secondary IP addresses only in the event primary is not available.

## FTP Connection

- New LSA Training

- July 2007

**Notes:**
The ability to transfer test using ASCII is no longer available.

## Electronic ACRS Input File

- Create GET FILE archive filename: ACRSDATA
- Transmit production filename:
- 	•	ACRS Upload Record name options:
- 		‘MFO900.CMSPPDT.AC.CMAnnnnn.IZBLEDTL(+1)’
- 		‘MFO900.CMSPPDT.AC.CMAnnnnn.IZBLEDTL.G0001V00’
- 		‘MFO900.CMSPPDT.AC.CMAnnnnn.IZNADDR(+1)’
- 		‘MFO900.CMSPPDT.AC.CMAnnnnn.IZIRSTRL(+1)’
- 	•	AWP Lock-In Trailer name options:
- 		‘MFO900.CMSPPDT.AC.CMAnnnnn.IZAWPLOK(+1)’
- 		‘MFO900.CMSPPDT.AC.CMAnnnnn.IZAWPLOK.G0001V00’

- New LSA Training

- July 2007

**Notes:**
Para 66 H – Data set name description

## Technical Support

**Technical Support**

- New LSA Training

- July 2007

## Electronic ACRS Output File

- _REPORT  TITLE_
- ACRS Rejected Bale Report
- ACRS Error Report
- ACRS Transmission Report
- *Approved Warehouse List
- *Warehouse Tariff Rates (Storage Credit Caps)
- *Base Loan Rates

- _Replace “xxx” with:_
- FAILED
- ERRPT
- XMTRPT

- Retrieve the following production reports using the data set format:  ‘MF0900.CMSPPDT.AC.CMAnnnnn.OZxxx(+0)’

- *This information is now available on the COPS Warehouse function.

- New LSA Training

- July 2007

**Notes:**
Previously reports were available for Approved Warehouse List, Warehouse Tariff Rates and Base Loan Rates.  They are no longer available; the information can be acquired from COPS under the Warehouse function.

## ACRS Record Descriptor

- File is a 450-byte record.
- Data Requirements are in the 21-CN table, pages 4-7 through 4-8.
- Fields 1-97 are regularly used.
- Alpha fields are left justified. (Enter spaces, not nulls,
- 	for blank alpha fields.)
- For corrections, complete all money fields, except Net Correction Amount [78], with the accurate amount that should have initially been reported.

- New LSA Training

- July 2007

**Notes:**
Para 67 A – table that summarizes required fields for each type of ACRS transaction

Para 67 B – provides rules for completing the file

## ACRS Record Descriptor

**Numeric field characteristics:**
**right justified**
**leading zeros**
**decimal points are not recorded**
**zeros for blank entries (except on transmission number, field to be filled with spaces)**

- New LSA Training

- July 2007

## ACRS Record Descriptor

**Numeric field characteristics:**
**entries are rounded using only one number out:**
**123448 rounds to 1234, not 1235****.**
**if designated as a “signed” field, replace the final number with the appropriate alpha character:**
**+0 = {**
**A - I  for  1 - 9 **
**J - R for  negative 1 – 9**
**-0 = }**

- New LSA Training

- July 2007

## ACRS  TRANSACTIONS

- New LSA Training

- July 2007

**Notes:**
Exhibit 1, Page 6

Para 424 to 434 – description, policy and submission rules for each transaction code

## ACRS Front-End Edits(cause rejected bales)

**File and field format:**
**	****•****	****not a duplicate transmission or batch number**
**	****•****	****alpha fields are alpha; numeric fields are numeric **
**EWR validations:**
**	****•****	****CCC is the holder on EWR for loans**
**	****•****	****CCC is not the holder on EWR for LDPs**
**	****•****	****Office indicator is for a CMA/LSA, not COF (BJ26)**
**NO duplicate gin code/tag or warehouse code/receipt in COPS**

- New LSA Training

- July 2007

**Notes:**
A BJ26 upfront rejection will result if county downloads bale prior to receiving the CMA/LSA receipt.

## ACRS Front-End Edits(cause rejected bales)

- Valid crop year
- Valid bale weight (only bales with net weight below 325 pounds are rejected)
- Positive AWP Bale Value, loan principal and LDP amount
- No certificate redemptions or LDPs when AWP is above NALR.
- Correct transaction sequence
- No duplicate transactions

- New LSA Training

- July 2007

**Notes:**
If negative AWP bale value occurs, a zero entry is required.  However, on a zero loan value or LDP entry will be rejected in the upfront edits. 

## ADDITIONAL UPFRONT EDITS

**BJ13 – bale in pending loan transfer**
**BJ14 – forfeiture prior maturity date**
**BJ15 – storage stop date prior to advance date**
**BJ16 -  termination transaction code        ****	**** ****	****      mismatched**
**BJ17 – bale is a terminated transfer**
**BJ25 – COPS has not received classing from           ****	****      AMS**
**BJ26 – bale already downloaded**
**B313 – loan advance date prior to ewr holder date**
**B318 – loan deficiency/advance date does not match prior transaction**

- New LSA Training

- July 2007

## ACRS Front-End Reports

- Following the front-end edit process, ACRS generates the following reports:
- •	**Transmit Report** which provides:
- 	•	number of records processed
- 	•	authorization code (date/time stamp)
- 	•	amount of wire transfer
- •	**Failed Report** which lists all rejected bales, if any.

- New LSA Training

- July 2007

## ACRS Batch Edit Process

- The ACRS batch cycle runs once daily:
- 	Monday through Friday, at **8 p.m**. CT.
- Bales which have passed the front-end edits are validated primarily for calculation accuracy.
- ACRS generates an **Error Report** listing all bales with errors that must be corrected and the corresponding error code and description.

- New LSA Training

- July 2007

**Notes:**
A file is time and date stamped when it is received by NITC.  That time and date stamp assures the applicable AWP rate in effect.   Any file that is processed after the 8 pm nightly batch process will process the following night.

## FIELD REQUIREMENTS:[6] Transmission Number

- Effective June 22, 2007, enter spaces in this field.
- Field 97 should be utilized.

- New LSA Training

- July 2007

**Notes:**
Transmission (tape) numbers do not have to be sequential.

## FIELD REQUIREMENTS:[9] Batch Sequence Number

- Batch numbering begins with **0001** for each transaction (i.e., A0001, C0001) for new crop year activity.
- Prior crop year redemptions after June 1 continue using the numbering sequence established for that crop year
- 	(i.e., C00322 for CY05 submitted August 2006).
- Duplicate batch numbers for the same transaction (_**A**_0003 sent twice) are rejected, except on corrections.

- New LSA Training

- July 2007

**Notes:**
Batch numbers are not required to be sequential.

Contents 	A number assigned by CMA or LSA that identifies a single transaction code’s activity being reported to CCC. 	
Action -Enter the next sequential number for each transaction code. 	

## FIELD REQUIREMENTS:[9] Batch Sequence Number

- Batches shall contain data for one crop year and one commodity type only.
- Multiple loans can be submitted in the same batch.
- Multiple batches can be sent in the same transmission.

- New LSA Training

- July 2007

## Batches - Areas of Concern

**The only transaction combinations that can be submitted daily without encountering accounting problems or reprocessing are the “A/N and A/C**”** types. **
**All others combinations such as A/T, A/XA, XA/XA, etc., have to be submitted one day apart. **
**For example, the A on one day, the T on the next day; the XA on one day and the 2****nd**** XA on the next day**
**OR**
**contact PSCAO to advise them so arrangements can be made to process combination transactions other than “A/N or A/C” types.**

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[12] Loan/LDP Number

**Loan/LDP numbering begins with 00001 at the start of each new crop year.**
**Numbers continue sequentially through May 31.**
**Numbers cannot be changed.**
**If an entire batch of advances or LDPs are found in error through the upfront process, then the bales must be submitted with  a new tape number and new loan number.**
**Loans are made up of only one commodity type  (ELS or Upland).**

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[20] Net Bale Weight

- Price support loans are made on net bale weights of 325 to 600 pounds.
- If a bale weighs more than 600 pounds, enter the correct net bale weight, but calculate loan principal based on the maximum allowable weight of 600 pounds.
- Bales submitted with a net bale weight less than 325 will be rejected during the front-end edits.

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[22 - 28, 95] Classing Fields

- Classing is not included on the bale detail record for any transactions.
- Fill all classing fields with zeros.
- ACRS will reject loan/ldp requests when COPS does not have classing from AMS for a bale.  (BJ25)
- If classing used by LSA does not match classing in COPS, bale will pass upfront edits but receive a calculation error on the ACRS error report.  (B402)

- New LSA Training

- July 2007

**Notes:**
CY05 - 2,998 BJ25s; CY06 - 795 BJ25s.  If the LSA’s classing calculation doesn’t match COPS classing calculation, it will receive a nightly batch error (B402).

## FIELD REQUIREMENTS:[29] Module Number

- Module number on the bale detail record must match that entered on the associated AWP Lock-in Trailer (21-CN, paragraph 248) transmitted before the LDP request.
- The LDP shall be calculated based on the AWP in effect on the trailer date.
- Production evidence of 1 to 20 bales must be submitted for all locked-in modules. Otherwise, modules are subject to liquidated damages.

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[32] Document Received/Gin Date

- For module lock in or ginned cotton LDPs, enter the date of producer request.
- For gin-direct cotton LDPs , enter the date cotton was ginned.
- For loss of BI LDP’s, enter the date BI was lost
- For loans, LSAs shall enter the latter of:
- 	- date documents received from producer
- 	- date CCC was made holder of EWR.

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[33] Redemption/Forfeiture Date

**Enter the date of redemption for following transactions:**
**“****C” **
**“****N”**
**“****T”**
**“ ****I”**
**Enter the date of the original redemption for “U” transactions.**

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[33] Redemption/Forfeiture Date

**Forfeitures must occur on the last day of the loan maturity month**
**must enter month end date**
**transmission may be sent to ACRS on Friday or Monday when month-end falls on a weekend**
**Do not send forfeitures prior to the maturity date - reject in the front end edits (BJ14)**

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[34] Storage Stop Date

**Non-transferred bale**
**date of the redemption.**
**Unqualified bale**
**date recorded on the redemption.**
**Other than the redemption or unqualified**
**zeroes.**

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[34] Storage Stop Date

**Transferred bale and the 75 calendar day storage indicator is:**
** “****Y”, then enter the lesser of:**
**    ****	****	****- EWR issue date at the receiving warehouse ****	****plus 74 days, minus 2-days fixed transit period**
**	****	****- redemption date minus 2-day fixed transit**
**	****	****period**
**“****N”, then enter the redemption date minus 2-day fixed transit period**
**Terminated transfer, enter date provided by PSD.**

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[40] Adjusted Loan Rate

-       Warehouse Base Loan Rate
- +/-  color, grade, staple & leaf
- +/-  other
- +/-  uniformity
- +/-  strength
- +/-  micronaire
- =    Adjusted Loan Rate
- 	  (field entry)

- .5235
- + .0400
- - .0390
- .0000
- - .0110
- + _0025_
- .5160
- 516{

- _Upland Cotton Calculation_:

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[40] Adjusted Loan Rate

- 	color, grade & staple
- +/-	leaf
- +/-  micronaire
- +/-	strength
- =    Adjusted Loan Rate
- 	(field entry)

- .7905
- - .0450
- - .0980
- - _.0750_
- .5725
- 572E

- _ELS Cotton Calculation_:

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[41] Loan Principal

-     Net Bale Weight
- x  Adjust Loan Rate [40]
- =  Loan Principal
- 	(field entry)

- 500
- _x .5160_
- 258.00
- 2580{

- Entry is used for loan advances and redemptions.

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[56] Principal + Interest

**Calculating P+I with One Loan Interest Rate:**

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[56] Principal + Interest

**Calculating P+I with Two Loan Interest Rates:**

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[56] Principal + Interest

**Calculating P+I with Two Loan Interest Rates:**

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[59] AWP Bale Value

- AWP Bale Value for “C and N” transactions =
- 	 announced AWP (adjusted world price)
- +/- premiums & discounts
- +/- location differential (base loan rate - NALR)
- -    allowable CCA (coarse count adjustment) [57]
- x   Net Bale Weight [20]
- =   AWP Bale Value
- 	 (field entry)

- .5065
- - .0075
- - .0035
- - _.0000_
- .4955
- _x  500_
- 247.75
- 2477E

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[59] AWP Bale Value

**AWP Bale Value for “D” transactions =**
**	****  ****NALR (National Average Loan Rate)**
**	****- announced AWP**
**	****- allowable CCA [57]**
**	****x Net Bale Weight [20]**
**	****= AWP Bale Value**
**	****   ****(field entry)**

- .5200
- - .5065
- - _.0000_
- .0135
- _x 500_
- 6.75
- 0067E

_**Note**_**:  If  the loan rate is lower (field 75), the loan rate should be entered in this field.**

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:Storage, Interest & Principal Forgiven

-    P+I
- + loan storage charges
- = Acquisition Value
- - AWP Bale Value [59]
- = Preliminary Forgiven

- Forgiven amounts occur on Upland cotton only.
- Calculate _Preliminary forgiven_, the maximum amount that can be entered in the 3 forgiven fields.

- 261.24
- _+ 13.73_
- 274.97
- _- 247.75_
- 27.22

- New LSA Training

- July 2007

**Notes:**
Repay at smaller of AWP or P+I

When AWP < acquisition value = forgiven storage, interest and principal (market gain)

## FIELD REQUIREMENTS:Storage, Interest & Principal Forgiven

- Preliminary forgiven is applied in the following order
- as the unused balance allows.
- 1st  - Storage Forgiven
- 2nd - Interest Forgiven
- 3rd - Principal Forgiven
- A combination of low AWP and low-grade cotton
- could result in a negative repayment, not to exceed
- the amount of accrued storage during the loan period.

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[60] Storage Forgiven

- Preliminary forgiven < storage charges
- enter the full preliminary forgiven amount.
- Preliminary forgiven > or = storage charges
- enter the full storage charges.

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:Calculating Storage Charges

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:Calculating Storage Charges

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[61] Other Forgiven

- Other charges include:
- R/O charges
- compression charges
- Compression charges are not currently accepted as a
- forgiven expense.

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[62] Interest Forgiven

-    Preliminary Forgiven
- - Storage Forgiven
- - Other Charges Forgiven
- = Balance of preliminary forgiven to be used for all or part of Interest then Principal

- 27.22
- - 13.73
- _-     0.0_
- 13.49

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[65] Principal Forgiven

-    Preliminary Forgiven
- -  Storage Forgiven
- -  Other Charges Forgiven
- = Previous Balance
- -  Interest Forgiven
- = Balance of preliminary forgiven to be used for all or part of Principal

- 27.22
- - 13.73
- _-     0.0_
- 13.49
- _-   3.24 _
- 10.25

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[69] Net Market Gain

- _“__D” Transactions_
- Enter the LDP [75]
- = 19.10
- (field entry)  0191{

- _“__C and N” Transactions_
-   Loan Principal [41]	258.00
- - AWP Bale Value [59]	- 247.75
- - Denied Benefits [67]	_- 0.00_
- = Net Market Gain	10.25
- 	(field entry)	0102E
- If result is zero or negative, enter **zeros**.

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[67] Denied Benefits

- Reduction in market gain and LDP
- Permitted Entity (PE) <100%
- Percent of cropland Factor (PCF) <100%
- Calculated for each producer
- Denied percentage = (PCF times PE) times share
- Denied amount = denied percentage times forgiven principle
- Enter sum of all producer denied amounts

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[70] Interest Collected

-    Interest Accrued [56]
- -  Interest Forgiven [62]
- = Interest Collected
- 	(field entry)

- 3.24
- -_3.24_
- 0.00
- 0000

- “A & D” transactions, enter zeros.
- “U” transactions, enter total of Interest Collected [70]
- plus Interest Forgiven [62] reported on original redemption.

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[72] Interest Penalty

- "C or N" transactions:

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[72] Interest Penalty

- "C or N" transactions:

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[72] Interest Penalty

- “D” Transactions:

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[72] Interest Penalty

- ”D" transactions:

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[74] Net Repayment

- AWP bale value [59]
- -  Storage Forgiven [60]
- + Denied Benefits [67]
- + Compression [49]
- = Net Repayment
- 	(field entry)

- 247.75
- -  13.73
- +   0.00
- _+   0.00_
- 234.02
- 2340B

- 1. _If AWP Bale Value [59] is less than P+I [56]_:
- (P+I = 261.24)

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[74] Net Repayment

-    P + I [56]
- -  Storage Forgiven [60]
- = Net Repayment
- 	(field entry)

- 261.24
- _-  13.73_
- 247.51
- 2475A

- 2. _If AWP Bale Value [59] is greater than or equal to_
- _	__P+I [56] but less than acquisition value_:
-          (AWP bale value = 247.75, AV = 274.97)

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[74] Net Repayment

- P + I [56] = Net Repayment
- (field entry)

- 261.24
- 2612D

- 3. _If AWP Bale Value [59] is greater than acquisition value_:
- (AWP bale value = 247.75, AV = 274.97)

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[74] Net Repayment

-    P + I [56]
- + Interest Penalty [72]
- = Net Repayment Amount
- 	(field entry)

- 261.24
- _+    .28_
- 261.52
- 2615B

- 4a. _Unqualified Transactions_:

- “UC or UN” Transactions:

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[74] Net Repayment

-    LDP [75]
- + Interest Penalty [72]
- = Net Repayment Amount
- 	(field entry)

- 19.10
- _+    .18_
- 19.28
- 0192H

- 4b. _Unqualified LDPs_:

-  “UD” Transactions:

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[75] LDP

-    Request LDPs only when AWP < NALR.
-    Compare the LDP rate and the loan rate.
-    Calculate the LDP value using the lower rate.

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[75] LDP

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[78] Net Correction Amount

- This field:
- is used for correction and unqualified transactions
- indicates the actual amount to be transferred for the transaction being submitted
- can be positive or negative:
- 	•	positive = increase in previously reported amount
- 	•	negative = decrease in previously reported amount
- is a signed field.

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[78] Net Correction Amount

- New LSA Training

- July 2007

## FIELD REQUIREMENTS:[97] Transmission Number

- Beginning June 1 of each new crop year, transmission numbers start over at ** 00001**.
- They continue through May 31.
- Transmissions with duplicate numbers will be rejected.
- Any transmission number rejected cannot be re-used.
- Multiple crop year data can be sent in the same transmission, but in separate batches.

- New LSA Training

- July 2007

## Contacts

- New LSA Training

- July 2007

## Trailer Records

- Name and Address trailer
- IRS trailer
- CCC-719 trailer
- Forfeitures – “S”
- Payment limitation repayments – “P”
- AWP lock-in trailer
- Timely error resolution per 21-CN, paragraph 2F, applies

- New LSA Training

- July 2007

## IRS Trailer Records

- Must be submitted for LDP’s, market gains or forfeiture
- Most common errors occur when an IRS trailer record is:
- Missing
- data does not match the bale detail  file.
- IRS Trailer Error Report :
- MFO900.CMSPPDT.AC.CMAnnnnn.OZ20IRRP(0)
- Missing IRS Trailer Report
- MFO900.CMSPPDT.AC.CMAnnnnn.OZ23IRRP(0)

- New LSA Training

- July 2007

## Name And Address Trailer Record

- IRS trailer record validates data from the Name and Address trailer record.
- If not submitted, will cause an error to exist (for example I099).
- Name and Address Detail Error Report is provided the next day only.
- MFO900.CMSPPDT.AC.CMAnnnnn.OZ21IRRP(0)

- New LSA Training

- July 2007

## COMMON ERRORS

**I048 – batch sequence number**
**I058 – crop year**
**I068 – loan/ldp number**
**I078 – transaction date**
**I099 – producer id does not match name and address file.**

- New LSA Training

- July 2007

## CCC-719 Trailer Record

- If automated –
- Only for “S” and “P”
- Bale detail record must accompany trailer
- Transmission report will provide authorization code and amount
- If non-automated, MUST email Diana Johnson at _[diana.johnson@kcc.usda.gov](mailto:diana.johnson@kcc.usda.gov)__ for:_
- Transmission  and Batch numbers
- Amount
- Banking date

- New LSA Training

- July 2007

## Submitting CCC-734

- Authorized if:
- NITC or Cotton Management Systems are not operational
- ACRS is unable to process transactions before midnight on Thursday and CMA/LSA’s are advised to delay file submissions.
- KC will:
- notify CMA/LSA’
- Request CMA/LSA to transmit file when systems are operational

- New LSA Training

- July 2007

## Submitting CCC-734

- Fax completed CCC-734 to include:
- request date
- tape year
- file number
- payment amount
- total number of bales
- number of bales for each transaction code.

- New LSA Training

- July 2007

## Submitting CCC-734

- Contact Jan DeLancey for manual authorization code
- Initiate wire transfer of funds
- For repayment, initiate on date of CCC-734

- New LSA Training

- July 2007

## UPCOMING CHANGES

- Encrypted Files
- Masking of Producer ID
- Outside Storage Credit
- CCR for LSAs

- New LSA Training

- July 2007

**Notes:**
Reports have been masked to only show the last four digits of the producer’s id.