# Presentation: 278325

## Facilities Management and Operations Center Standard Specification 01065Environment, Safety, and Health for Construction & Service Contracts

**What Supervisors Need to Know**

**Revised: July 23, 2007**

**Sandia is a multiprogram laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under Contract DE-AC04-94AL85000. **

## Change History

**ES&H 01065 Specification: June 27, 2007**
**1.11 Work Site Identification (Slide #16)**
**Hazard Identification Signage and Barricades:  Clarified requirements to:  **
**Warn contractor personnel and work site visitors of specific work hazards**
**Communicate safe bypass information to non-construction personnel in the vicinity of the site.**

## Change History

**ES&H 01065 Specification: June 27, 2007**
**3.02 Medical/Health Protection (Slide #21)**
**Contractor’s Industrial Hygiene Program**
**SNL Oversight Compliance Monitoring**
**SNL Has authority to conduct reasonable investigations for oversight **
**Includes, but not limited to:  environmental (area) sampling and attaching personal sampling equipment/devices to monitor/measure exposures**
**Monitoring results shall be provided to the Contractor**

## 01065 ES&H Specification Training Goals

- 01065 Specification Training Goals
- Upon completion of this training, supervisors and safety officers will have an understanding of the specific environment, safety and health requirements for performing construction and service work at Sandia National Laboratories.

## What is the 01065 ES&H Specification?

- The FMOC 01065 ES&H Specification is included in all FMOC Construction and Service Contracts and outlines  ES&H requirements that apply to the Prime Contractor’s employees, Subcontractors and Suppliers performing FMOC construction and service work.

## What Contractor’s Supervisors & Safety Officers Need to Know

- Requirements in the FMOC 01065 ES&H Specification provides requirements to:
- Protect the safety and health of workers, visitors, and public
- Protect the environment and property

## Applicable Requirements

- FMOC 01065 Specification requires compliance with:
- ALL Federal, State, and Local Government Laws and Regulations
- OSHA 29 CFR 1910 Occupational Safety and Health Standards and/or OSHA 29 CFR 1926 Safety and Health Regulations for Construction
- National Fire Protection Association (NFPA), National Electrical Code and Standard Safety Requirements for Employee Workplaces
- American National Standards Institute (ANSI) Personal Protection Equipment
- American Society of Mechanical Engineers (ASME)
- Environmental Protection Agency (EPA) Storm Water Management for Construction Activities.
- American Conference of Governmental Industrial Hygienists (ACGIH)
- ANSI Welding, Cutting, and Allied Processes
- ANSI Practices for Respiratory Protection
- ANSI Safe Use of Lasers

## Who’s Who at Sandia?

- _Sandia Contracting Representative (SCR)_:  Person authorized to act as official representative of SNL for specific purpose of administering Contract.  SCR is the only person who may legally obligate SNL for expenditure of funds, change scope, change level of effort, change terms and conditions, negotiate, and sign documents legally binding SNL commitment.
_*Sandia Delegated Representative (SDR)*_ – Person authorized for review, inspection, and acceptance of work.
- _Sandia Construction Observer (SCO)_ – Field Representative who monitors, documents, and reports on progress, quality, and safety.
- _Sandia Project Manager (SPM)_ – Person responsible for review and acceptance of the Contract-Specific Safety Plan.
- _Facilities Environment, Safety and Health Support Team_ – Provide support to SDR, SCO, and SPM resolving ES&H issues/concerns associated with contractor safety performance.

## Quality Assurance

- Flow Down of Requirements:  Prime Contractor shall flow down 01065 Spec requirements to subcontracts (all tiers)
- Contract Safety Officer
- Shall ensure compliance and implementation of the CSSP
- Must meet education, experience and knowledge requirements
- Ensure that competent person is identified when required and be on site at all times that work requiring competent person is underway.
- Superintendent or Delegate
- Must directly superintend the work at all times during active construction periods
- Perform daily safety inspections and correct noncompliance with CSSP

## Quality Assurance (continued)

- Prime Contractor shall inform employees, Subcontractors, and Suppliers of hazards and protective measures
- All workers performing construction or service work activities shall have completed the following training prior to receiving a badge:
- 10-Hour OSHA
- Standard Specification Section 01065, ES&H for Construction and Service Contracts
- Prime Contractor’s CSSP

## Contract-Specific Safety Plan

- Prime Contractor must submit a Contract-Specific Safety Plan (CSSP)** **for FMOC review and acceptance prior to starting work activities.  CSSP shall:
- State the nature of work, potential hazards and their mitigation or how workers will be protected for each activity
- All requirements and recommendations in the Jobsite Hazard Evaluation (JSHE) will be considered part of the CSSP unless an alternate hazard control/mitigation has been submitted for review and acceptance.
- Subcontractor’s safety requirements shall be incorporated into the Prime Contractor’s CSSP.
- Identify methods to inform workers of work, associated hazards and controls or how workers will be protected.
- Keep copy of accepted CCSP on site with training documentation
- Change in scope or additional hazards and controls require the submittal of an addendum for review and acceptance.

## Suspension of Work

- Ensure all workers are aware of the right and the responsibility to suspend any work activity they identify as presenting imminent danger to workers, visitors, the public, or the environment and property.

## STOP Work Order

- Stop work order that affects crew for period greater than one (1) hour shall be followed by issuance of formal written Stop Work Order.  Work may be restarted only with written work release from SCR.** **
- Stop Work Order shall include the following information:
- Date and time when work was stopped.
- Reason for work stoppage.
- Requirements for Contractor to resume work.
- Date and time when SNL expects corrective actions to be completed, if required.
- Work Release:  SCR shall provide written work release that includes the following:
- Reference Stop Work Order
- Reason for work stoppage
- Conditions for restart of activity.
- Specified date and time when work may resume.

## SNL Integrated Safety Management System

**The SNL Integrated Safety Management System (ISMS)** provides the management framework to ensure the protection of personnel, the public, and the environment**.**

## Integrated Safety Management System (ISMS)

- Prime Contractor’s CSSP shall identify methods the Prime Contractor will implement to address the following five principles of ISMS:
- 1)	Plan Work
- 	-	Develop work plans
- 	-	Tasks are identified and prioritized
- 	-	Resources are allocated
- 2)	Analyze Hazards
- 	-	Identify the hazards
- 	-	Decide how serious the hazards are
- Control Hazards
- 	-	Determine what controls are required to protect personnel and the environment from the hazard
- 	-	Use the control as required
- Perform Work
- 	-	Confirm that the work is ready and controls are in place
- 	-	Work is performed safely
- 5)	Feedback and Improve
- 	-	Improve the task by reporting any problems or suggestions

## Work Site Identification

- Signs and barricades are required for construction and service
- work to warn contractor personnel and work site visitors of
- specific hazards, and communicate safe bypass information to
- non-construction personnel in the vicinity of the site.
- Prime Contractor is responsible for controlling the work area/site.
- Report violation of posting requirements to a SNL Project
- Manager or Construction Observer, as appropriate.

## Notification of ES&H Events & Injuries

- If an event could adversely impact workers, the public, environment, property, or may result in unplanned disruption of normal operations, then it should be reported – When in doubt, report it!
- Workers with non-threatening injuries or illnesses who require medical attention should be transported to the Contractor’s identified medical facility.
- Notify the SNL Project Manager, SDR or SCO to report the event or injury as soon as possible.

## Medical and Health Protection

**Emergency Action**
- For life threatening injuries or illnesses, call:
- 911 from SNL telephone, or
- (505) 844-0911 from an outside or cellular phone.
- Notification of Accidents, Injuries or Illnesses:  Notify SDR or SCO as soon as possible, and submit SF 2050P, form to SDR within 3 days.

## Medical and Health Protection

**Electrical Shock**
- All workers who receive an electrical shock during standard working hours _must be accompanied_ to the SNL Medical Facility for immediate medical attention.

## Medical and Health Protection

**Industrial Hygiene Program**
- Contractors shall comply with lower (more protective) of the following:
- Current edition of ACGIH Threshold Limit Values (TLVs)
- OSHA Permissible Exposure Limits (PELs)
- Compliance will be demonstrated through monitoring results and documentation.
- Gases, Vapors, Fumes, Dusts, and Mists
- Evaluate controls to ensure appropriate level of worker protection
- Welding, cutting and brazing (WCB) operations require an approved WCB Control permit
- Physical Hazards
- Noise, non-ionizing radiation and thermal stress:  Comply with ACGIH TLVs
- Lasers:  Comply with ANSI Z136.1 and ANSI Z88.2

## Medical and Health Protection

- SNL Oversight Compliance Monitoring
- SNL Has authority to conduct reasonable investigations for oversight
- Includes, but not limited to:  environmental (area) sampling and attaching personal sampling equipment/devices to monitor/measure exposures
- Monitoring results shall be provided to the Contractor
**Substance Abuse Prevention and Testing**
- Use of drugs (including misuse of prescription drugs) or alcohol shall be grounds for removal and may include termination of the Contractor’s Contract.

## Medical and Health Protection

**Radiological (RAD) Safety**
- A Jobsite Hazard Evaluation (JSHE) is required for all work in an area that has a posted radiological sign. JSHE will identify controls required for the area (e.g. training, material release).
- Contractor must have Sandia authorization prior to working in a RAD area.
- Some work activities may require participation in SNL’s external and internal monitoring program.

## Waste Management and Disposal

- Waste must be handled according to the accepted Prime Contractor’s CSSP.
- These are a few examples of waste that require special disposal.

## ES&H Permit Requirements

**Permits are required for the following activities:**
- Excavations
- Penetrations
- Hot Work (e.g. welding, cutting, burning)
- Welding, Cutting and Brazing (WCB) Control Permit is required prior to obtaining a Hot Work permit for welding, brazing or thermal cutting operations
- Fire Protection Impairment
- Fugitive Dust Control for surface disturbance, sandblasting and other surface preparation, or demolition
- Entry into Permit Required Confined Spaces
- Energized Electrical Work

## Excavation Permits

- Obtain an Excavation Permit prior to start of the following activities:
- Digging, saw-cutting, drilling, coring, or trenching into soil to a depth greater than twelve inches.
- Excavation of soil beneath concrete sidewalks, slabs (including in buildings), or asphalt to a depth greater than 2 inches.
- Scraping, blading, or excavation of any area previously undisturbed or that appears to be undisturbed, such as areas covered by native vegetation and blading or improvements to previously unimproved roads or paths.

## Excavation Permits (continued)

- Area to be excavated shall be shown on drawing, and identified in the field using white paint.  Submit permit requests to Construction Observer no more than 14 days and no less than 6 days prior to start of excavation.
- Excavation Permit process involves environmental, cultural, and ecological site review to determine if environmental site impacts will occur due to activities related to performance of Work.
- Permit is task-specific.  Confine excavation activities to those areas identified on permit.

## Penetration Permits

- Obtain penetration permit prior to start of the following activities:
- Penetration into concrete slabs, floors, ceilings, roofs, or walls greater than 2 inches (50mm) in depth (does not include pre-cast concrete).
- Penetration into underground concrete duct banks.  All duct bank penetrations shall be reviewed by FMOC for high voltage hazards.
- If high voltage hazards are identified on the penetration permit, Supervisor authorizing the duct bank penetration shall ensure that 1) a task-specific (each duct bank penetration is considered a task) procedure is written and submitted to FMOC for review and acceptance, and 2) Supervisor authorizing the duct bank penetration shall attend and ensure attendance of the Penetrator at the pre-task meeting with FMOC.  The task-specific procedure shall be reviewed at the meeting.

## Penetration Permits (continued)

- Penetrations where a site investigation cannot identify possible hidden hazards.
- Area to be penetrated shall be shown on Drawing.  Submit permit requests to the Construction Observer no more than 14 days and no less than 6 days prior to start of penetration.
- Permit is task-specific.  Confine penetration to those areas identified on the permit.

## Hot Work Permits

- Prior to cutting, welding, open-flame burning, or use of tar kettles and roof solvents, obtain a Hot Work Permit from SNL Fire Protection Engineering.  Display the issued permit in a prominent location at work site.
- For welding, brazing or thermal cutting operations, obtain a Welding, Cutting, Brazing Control Permit prior to obtaining a Hot Work Permit
- Worker responsible for performing hot work and the worker performing fire watch duties shall:
- View training videos annually.
- Shall be trained and certified in the use of portable fire extinguishers annually.
*Note: Additional requirements can be found in 01065 Specification 3.04 E: Hot Work Permits.*

## Fire Protection System Impairments

- For any work activity that impacts the operation or functioning of a fire protection system, do the following:
- Obtain a Fire Protection Impairment Permit (FPIP) if the work will generate heat, smoke, fumes, or dust or when modifying or disrupting a fire protection system
- Put the building fire alarm system on “NO ACTION” so that fire alarm signals are not transmitted to emergency responder workstations
- Disable fire alarm devices and zones to prevent accidental activation while performing work or to allow modification to the fire alarm system

## Mobile Crane Inspections

- Notify the Sandia Construction Observer (Inspector) 48 hours in advance of mobile crane’s scheduled arrival time and arrange for crane inspection.
- Crane inspection shall include:
- Verification of crane operator training/license
- Load charts
- Inspection reports
- Physical verification of ropes, slings, undercarriage, outriggers, and boom
- Document review of crane placement and lifting plan

## Documented Lift Plans

- Documented Lift Plan** **is required and the documentation shall be maintained on site during the lifting operation when lifts:
- Are greater than 75% of manufacturer’s load chart
- Involve field designed and installed lifting points when manufacturer’s lifting points cannot be utilized.

## Critical Lift Plans

- Critical Lift Plan** **is required if collision, upset, or dropping could result in the following:
- Unacceptable risk of personnel injury or significant adverse health impact.
- Significant release of radioactive or other hazardous material or other undesirable conditions.
- Load item is unique, vital, and if damaged would be irreplaceable or not repairable.
- Cost to replace or repair the load item or the delay in operations would have a negative impact.
- If the load requires exceptional care in handling because of size, weight, close-tolerance installation, high susceptibility to damage, multiple pieces of lifting equipment, or other unusual factors.
- Critical Lift Plan must be accepted by the FMOC Project Manager and a copy must be on site during the lifting operation.

## Confined Space

**Confined Space **is defined by OSHA as a space that:
- Is large enough for a body to enter and work
- Has limited or restricted entry or exit (such as tanks, storage bins, and pits)
- Is not designed for continuous occupancy
**Permit-Required Confined Space** is a space that contains all of the above and one of the following:
- Has a hazardous atmosphere
- Has a material that may engulf the workers entering
- Has an interior that could trap or asphyxiate workers
- Contains any other serious safety and health hazard
- Notify the IC (844-4189) prior to entry to identify location and confirm that rescue personnel are available.
*Note: Electrical Manholes and Steam Pits are examples of permit required confined spaces.*

## Confined Space 

- These are a two examples of confined space signs.
- Absence of a sign does not mean that the area is not a confined space.
- Contact the SNL Construction Observer if you need assistance in determining if a space meets the definition of a confined space.

## Electrical Safe Work Practices

- Prime Contractor’s CSSP shall identify the following:
- Lockout/Tagout Requirements
- Arc Flash Protection
- Shock Protection
- GFCI Protection
- Electrical outage requests
- Energized Work Requirements

## Electrical Energized Work Permits

- Energized Electrical Work is work performed on live parts that are not placed in an electrically safe work condition (de-energized).
- Prior to performing energized work, the contractor must obtain written authorization from the SNL Project Manager.
- If an authorization is provided, the Contractor must complete an Energized Work Permit that meets all requirements identified in NFPA 70E.

## Steel Erection Work

- Steel erection work is any steel erection activity that occurs with the construction, alteration, and or repair of single and multiple-story buildings, bridges, and other structures.
- Any employee engaged in steel erection activities who is on a walking working surface with an unprotected side or edge more than 6 feet above a lower level shall be protected from fall hazards.

## Our ES&H Questions

- What training is required for Prime Contractor employees, Subcontractors, and Suppliers prior to obtaining an SNL badge?
- Who should be notified prior to entering a confined space?
- Who should be notified of an event that could adversely impact workers, the public, the environment or property?
- Who authorizes electrical energized work?
- Is an excavation permit required to blade previously undisturbed soil?
- Is a penetration permit required to chip small sections of underground concrete duct banks?
- If a contract employee receives a shock, what should you do?

## Answers to Our ES&H Questions

- 10-hour OSHA, 01065 Spec, and CSSP.
- Call the SNL Incident Commander at  844-4189 prior to entry.
- Notify the  SNL Project Manager, SDR, or SCO.
- SNL Project Manager and Contractor.
- Yes - any scraping, blading, or excavation of undisturbed soil requires an excavation permit – obtain from your Construction Observer.
- Yes - a Penetration Permit is required prior to performing any operation that would result in chipping away concrete from an underground concrete encased duct bank.
- Accompany the person receiving a shock to SNL Medical for immediate medical attention (map on slide 18).

## Answers to Your ES&H Questions

**	**Please contact the SNL Project Manager, SCR, SDR, SCO (Inspector), or Facilities Environment, Safety and Health Support Team** **to address questions regarding ES&H requirements identified in the 01065 ES&H Specification or other contract documents.
- 	Documented questions can be submitted through the Request for Information (RFI) Process. Submit RFIs to the SNL Project Manager.