# Presentation: 326907

## www.seaport.navy.mil

- Claire M. Grady
- 26 September 2001

## Background

- Expenditures of approximately $500-$700M/year
- No consolidated data source
- NAVSEA HQ Contracts	-GSA
- Field activities			-FISC
- 80% of contracts were CPFF LOE
- 400+ Contracts, 350+Contractors
- >270 days to place PSS Contract, very high GAO protest rate

**Notes:**
Limited visibility into contracting 
duplication of efforts
stove piped view

## Solution

- Streamlined Process for PSS
- 21 Multiple Award Contracts to highly qualified contractors
- Encompasses NAVSEA HQ and 23 Field Activities
- Fair Opportunity to be considered (FAR Part 16 vice Part 15)
- Private e-marketplace facilitates Task Order award

**Notes:**
each prime represents a team of multiple contractors, some exclusive some not
each was required to demonstrate breadth and depth requirements to meet NAVSEA and field activities requirements

## Solution (cont.)

- Multiple award contracts provide contractual framework for all task orders
- Completely electronic process for TO award
- Web-based system captures information in a relational database
- Role based  - 164 registered users on requirements side
- Appropriate balance between automation and business judgement

## Buyer Benefits of Portal 

- Significantly reduced lead time
- Creates greater incentive for quality performance
- Don’t need to contract for excess ceiling
- Quality proposals from more diverse sources
- Mechanisms for capturing/communicating performance issues
- Cloning procurement requests

**Notes:**
re-engineered process using multiple award contracts accounted for the majority of the time line reduction, the portal further reduced by allowing for better coordination and management of the efforts lots of hand-offs facilitating the process 

## Buyer Benefits (cont.)

- Business intelligence
- Status reports
- Robust reporting/query functionality
- Ease of use

## Seller Benefits

- Increased awareness of requirements
- Limited investment in proposal preparation time and dollars
- Response time
- Electronic proposal vs. elaborate color copies
- Legal expenses associated with protest
- Proposal can be submitted from anywhere

## Results

- Limited experience to date
- Very positive from Government & Industry
- processing time
- quality/savings
- Problems Encountered
- viruses/worms/security
- compatibility of individual workstation settings w/system

## Status Report

## SEAPORT Processing Time for Task Orders < $5M

- SEAPORT Processing Time for Task Orders < $5M

- = 14 days

- = 16 days

*******These numbers were derived by averaging the processing time data history  obtained from seven awarded Task Orders.**

_**NOTE:**_**  The above timeline depicts working days and does not include proposal development time.**

**Notes:**

August Actuals contain the four 00IT recruit actions (123 days each) in 09B5.

## SEAPORT Processing Time for Task Orders >$5M and < $15M 

- SEAPORT Processing Time for Task Orders >$5M and < $15M

- = 19 days

- = 19 days

*******These numbers were derived by averaging the processing time data history  obtained from one awarded Task Orders.**

_**NOTE:**_**  The above timeline depicts working days and does not include proposal development time.**

**Notes:**

August Actuals contain the four 00IT recruit actions (123 days each) in 09B5.

## Keys to Success

- Clearly understand your objectives
- Involve key players from Industry and Government
- legal
- fiscal
- contracts
- program office
- Awareness and education for users
- Manage expectations

## BACK-UP

## Field

**“****e Procurement Flow”**
**5 Electronic Steps in 3 to 5 days**

- Program Office

** ****1**

- Engineer

- BFM

- _MAC and Web Sites_
-  Past Performance
-  Team Partner
-  Experience
-  Expertise
- _BULLETIN BOARD_

- SEA - 01
- Comptroller

- _SEA - 02_
-   SSAPO

**2**

- CONTRACT
- AWARD

- Requirement
-         Initiation

- _Contract  Admin_
- NAFI  (DCMA,
-            DCAA)

- _PAYMENT_
-  DD250
-  DFAS

- DD
- 350

**5**

**CONTRACTOR(S)**

- Evaluate
- _Proposals_
-  Reverse
-   Auction
-  Bids

**4**

**3**

- Update Catalogs &
- Submit Proposals

- Certify $
- Avail

- CPARS

- GSA