# Presentation: 411149

## ISO 14001:2004, Environmental Management System

- © ART an affiliate of EuroQuest 2001

**Presented for**
**The Madison Clean Community**
**Presented by**
**Dennis Welch**
**June 14, 2005**

## 4  Environmental management system elements

## 4.1  General requirements

- Establish, document, implement, maintain and continually improve an environmental management system (EMS) as set out in in this international standard
- Define and document the scope of it’s EMS

## 4.2  EMS policy

## 4.2  EMS policy

- Policy must be defined by top management and they must ensure that within the scope of it’s EMS, it:
- is appropriate to the nature and scale of the organization;
- includes a commitment to continual improvement and the prevention of pollution;
- includes a commitment to comply with the law and other requirements;
- provides a framework for setting and reviewing objectives and targets:

## 4.2  EMS policy

- is documented, implemented and maintained and communicated to all persons working for or on behalf of the organization;
- is available to the public

## 4.3  Planning

## 4.3  Planning

- 4.3.1  Environmental aspects
- Establish and maintain procedures to identify environmental aspects within the defined scope of the EMS that it can control and have influence over taking into account
- planned or new developments
- new or modified activities, products or services

## 4.3  Planning

- Determine aspects that can have significant impacts
- Must document and keep information up-to-date
- Ensure that significant aspects are taken into account in establishing, implementing and maintaining the EMS

## 4.3.2  Legal and other requirements

- Establish and maintain procedure to
- identify and have access to legal and other requirements that are applicable to aspects, and
- determine how these requirements apply to it’s aspects
- Ensure that these requirements are taken into account when establishing, implementing and maintaining the EMS

## 4.3.3  Objectives, targets and programme(s)

- Establish and maintain documented EMS objectives and targets at each relevant function
- Objectives and target must be measurable, where practicable, and consistent with
- the EMS policy
- the commitment to prevention of pollution
- legal and other requirements
- continual improvement

## 4.3.3  Objectives, targets and programme(s)

- When establishing and reviewing objectives, consider:
- legal and other requirements;
- significant aspects;
- technological options;
- financial, operational and business requirements;
- views of interested parties

## Establish and maintain management program for achieving objectives and targets
This shall include:
designated responsibilities and authorities for achievement of objectives at relevant functions
the means and time-scale for achieving objectives

- This shall include:
- designated responsibilities and authorities for achievement of objectives at relevant functions
- the means and time-scale for achieving objectives

- 4.3.3  Objectives, targets and programme(s)

## 4.4  Implementation and operation

## 4.4.1  Resources, roles, responsibility and authority

- Ensure availability of resources to establish, implement and maintain the EMS
- Human resources
- Specialized skills
- Organizational infrastructure
- Technology
- Financial resources

## 4.4.1  Resources, roles, responsibility and authority

- Define, document and communicate roles, responsibilities and authorities
- Appoint management representative with responsibility and authority for
- Ensuring system is established, implemented and maintained
- Reporting on the performance of system

## 4.4.2 Competence, training and awareness

- Ensure that people performing tasks for or on it’s behalf that can impact significant aspects are competent on the basis of education, training or experience
- These records must be retained
- Identify training needs
- Provide training or take other action and retain records

## 4.4.2 Competence, training and awareness

- Establish, implement and maintain procedures to ensure persons working for it or on it’s behalf are aware of:
- the importance of conformance to the EMS;
- the significant impacts, actual or potential, of their work activities and the benefit of improved personal performance;
- the roles and responsibilities in achieving conformity with the requirements
- The potential consequences of departure from procedures

## 4.4.3  Communication

- Must have procedures for ensuring information on aspects and the EMS is
- communicated between various levels and functions;
- received and documented and for responding to relevant communication from external interested parties
- Must consider processes for external communication on aspects and record decision

## 4.4.4  EMS documentation

- Documentation must include:
- the policy and objectives and targets;
- a description of the scope of the EMS
- describes the core elements of the management system, their interaction and a reference to related documents;
- documents including records required by ISO 14001;
- documents including records for effective planning, operation and control of process related to the aspects

## 4.4.5 Control of documents

- ensure changes and current revision status are identified;
- ensure relevant versions are available at points of use;
- ensure documents remain legible and readily identifiable;
- ensure docs of external origin are identified and distribution controlled;
- prevent unintended use of obsolete docs and apply suitable identification

## 4.4.5 Control of documents

- Documents required by the EMS and ISO 14001 must be controlled
- Records are a special type of document (see 4.5.4)
- Must establish, implement and maintain procedure(s) to:
- approve documents for adequacy;
- review and revised documents as necessary and re-approve;

## 4.4.6  Operational control

- Must identify and plan operations that are associated with significant aspects in line with policy, objectives and targets.
- Plan these activities, including maintenance, in order to ensure controlled conditions by:
- establishing and maintaining documented procedures where the absence could lead to deviations from the policy and objectives and targets;
- stipulating operating criteria in the procedures;

## 4.4.6  Operational control

- establishing and maintaining procedures related to significant aspects and communicating requirements to suppliers including contractors

## 4.4.7  Emergency preparedness and response

- Establish, implement and maintain a procedure(s) to identify potential emergency situations and accidents that can impact the environment
- Respond to actual emergency situations and accidents and prevent and mitigate associated adverse environmental impacts
- Review and revise emergency preparedness and response plans and procedures, especially after an occurrence of incidents or emergency situations
- Must periodically test procedures where practicable

## 4.5  Checking and corrective action

## 4.5.1 Monitoring and measurement

- Establish, implement and maintain procedures to monitor and measure, on a regular basis, key characteristics that can have a significant impact
- This includes documenting information:
- to monitor performance;
- of operational controls;
- Conformity of objectives and targets
- Monitoring equipment must be calibrated or verified and records retained

## 4.5.2 Evaluation of compliance

- Establish, implement and maintain procedure(s) for periodically evaluating compliance with applicable legal requirements
- Records of evaluations must be maintained
- Must evaluate compliance with other requirements
- This may be combined with legal requirements or a separate procedure may be established
- Records must be maintained

## 4.5.3  Nonconformity, corrective action and preventive action

- Establish, implement and maintain procedure(s) for dealing with actual or potential nonconformity(ies) and for taking CA & PA.  It must define
- identifying nonconformity(ies) and taking action to mitigate their impacts;
- investigating nonconformity(ies), determining their cause(s) and taking actions to avoid recurrence;
- evaluating the need for actions to prevent nonconformity(ies) and to avoid occurance

## 4.5.3  Nonconformity, corrective action and preventive action

- recording the results of CA & PA taken, and
- Reviewing the effectiveness of CA & PA taken
- Actions taken must be appropriate to the magnitude of the problem and the impacts encountered
- Ensure that any necessary changes are made to the EMS documentation

## 4.5.4  Control of records

- Establish and maintain records to demonstrate conformity of requirements and results achieved
- Establish, implement and maintain procedure(s) for identification, storage, protection, retrieval, retention and disposition of records
- OH&S records must be legible, identifiable and traceable

## 4.5.4  EMS Audit

- Establish and maintain audit program and procedures for periodic EMS audits to be carried out to:
- determine whether or not the EMS:
- conforms to planned arrangements for the EMS including the requirements of ISO 14001;
- has been properly implemented and maintained;
- provide information on the results of audits to management

## 4.5.4  EMS Audit

- Audit program, including schedule shall:
- be based on the importance of the activity to be audited;
- review the results of previous audits
- Procedure must address
- Scope, frequency, methods as well as responsibilities and audit requirements and reporting results and retaining records
- Determination of audit criteria, scope, frequency, and methods
- Must ensure objectivity and impartiality

## 4.6  Management review

**Management review**

**Checking and corrective action**

**Policy**

**Internal factors**

**External**
**factors**

## 4.6  Management review

- Top management will review the EMS at defined intervals that it determines to:
- ensure continuing suitability, adequacy and effectiveness;
- ensure necessary information is collected to allow management to carry out evaluation;
- address possible need for changes to policy, objectives and other elements in light of audit results, changing circumstances and commitment to continual improvement
- The review must be documented

## ?

**?**