# Presentation: 911293

## OSHA Recordkeeping

- Revised Recordkeeping rule effective on January 1, 2002
- Affects 1.4 million establishments

## Benefits of the Rule

- Improves employee involvement
- Creates simpler forms
- Provides clearer regulatory requirements
- Increases employers’ flexibility to use computers

## Forms

- Updates three recordkeeping forms
- OSHA Form 300 – Log of Work-Related Injuries and Illnesses
- OSHA Form 301 – Injury and Illness Incident Report
- OSHA Form 300A – Summary of Work-Related Injuries and Illnesses

- 1904.29

## OSHA Form 300

## OSHA Form 301

## Slide 6

## Recording Criteria

- Eliminates different criteria for recording work-related injuries and work-related illnesses
- Former rule required employers to record all illnesses, regardless of severity

- 1904.4

## Recording Criteria Decision Tree

- 1904.4

**Notes:**
Follow the flowchart with handout

Specific cases refers to 1904.8 through 1904.11

## Work-Relatedness

- Cases are work-related if:
- An event or exposure in the work environment either caused or contributed to the resulting condition
- An event or exposure in the work environment *significantly* aggravated a pre-existing injury or illness

- 1904.5

**Notes:**
Page 5946.

## Work-Relatedness

- Work-relatedness is presumed for injuries and illnesses resulting from events or exposures occurring in the _work environment_
- A case is presumed work-related if, and only if, an event or exposure in the work environment is a discernable cause of the injury or illness or of a significant aggravation to a pre-existing condition. The work event or exposure need only be one of the discernable causes; it need not be the sole or predominant cause

## Work-Related Exceptions

- Adds additional exceptions to the definition of work relationship to limit recording of cases involving:
- eating, drinking, or preparing food or drink for personal consumption
- common colds and flu
- voluntary participation in wellness or fitness programs
- personal grooming or self-medication

- 1904.5(b)(2)

## General Recording Criteria

- Requires records to include any work-related injury or illness resulting in one of the following:
- Death
- Days away from work
- Restricted work or transfer to another job
- Medical treatment beyond first aid
- Loss of consciousness
- Diagnosis of a significant injury/illness by a physician or other licensed health care professional

- 1904.7(a)

## General Recording Criteria (continued)

- Includes new definitions of medical treatment and first aid to simplify recording decisions
- Clarifies the recording of “light duty” or restricted work cases

- 1904.7(b)(5)

## Recording Needlesticks

- Requires employers to record all needlestick and sharps injuries involving contamination by another person’s blood or other potentially infectious material

- 1904.8

## Hearing Loss

- Starting January 1, 2003, record all work-related hearing loss cases where:
- Employee has experienced a Standard Threshold Shift (STS)1, and
- Employee’s total hearing level is 25 decibels (dB) or more above audiometric zero [averaged at 2000, 3000, and 4000 hertz (Hz)] in the same ears as the STS

- 1904.10

- 1 A STS is defined in OSHA’s noise standard at 29 CFR 1910.95(g)(10)(i) as a change in hearing threshold, relative to the baseline audiogram, of an average of 10 dB or more at 2000, 3000, and 4000 Hz in one or both ears.

## Musculoskeletal Disorders

- Applies the same recording criteria to musculoskeletal disorders (MSDs) as to all other injuries and illnesses
- Employer retains flexibility to determine whether an event or exposure in the work environment caused or contributed to the MSD

## Tuberculosis & Medical Removal

- Includes separate provisions describing the recording criteria for cases involving the work-related transmission of tuberculosis
- Requires employers to record cases of medical removal under OSHA standards

- 1904.11 & 1904.9

## Day Counts

- Eliminates the term “lost workdays” and focuses on days away or days restricted or transferred
- Includes new rules for counting that rely on calendar days instead of workdays

- 1904.7(b)(3)

## Employee Involvement

- Requires employers to establish a procedure for employees to report injuries and illnesses and tell their employees how to report
- Employers are **prohibited** from discriminating against employees who do report
- Employee representatives will now have access to those parts of the OSHA 301 form relevant to workplace safety and health

- 1904.35 & 36

## Employee Privacy

- Prohibits employers from entering an individual’s name on Form 300 for certain types of injuries/illnesses
- Provides employers the right not to describe the nature of sensitive injuries where the employee’s identity would be known
- Gives employee representatives access only to the portion of Form 301 which contains no personal information
- Requires employers to remove employees’ names before providing the data to persons not provided access rights under the rule

- 1904.29(b)

## Annual Summary

- Requires the annual summary to be posted for three months instead of one
- Requires certification of the summary by a company executive

- 1904.32

## Reporting to OSHA

- Changes the reporting of fatalities and catastrophes to exclude some public transportation and motor vehicle accidents

- 1904.39

## For More Information

- Go to OSHA’s website:
- _[www.osha.gov](http://www.osha.gov/)_
- 	for additional information about the new recordkeeping rule