# Presentation: 858107

## HUD RHIIP Training – PH/HCV

- Chapter 6: Introduction to Case Studies

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Certification Process

- Opening Question:
- Remembering the overview of the housing process yesterday, at what point would the rent calculation process be used?

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

**Notes:**
For the lead-in to all case studies.  

## BackgroundOverview of the Housing Process

- Intake

- Initial Lease-Up

- Annual Activities

- Interim Activities

- Terminations

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Primary Types of Certifications

- Initial Certification
- Annual Recertification
- Interim Recertification
- They all follow a basic process

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Certification Process

- Family completes paperwork documenting their family composition, income, assets, and allowances and deductions
- PHA reviews paperwork and interviews family (UIV)
- PHA has family sign verification release forms

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Certification Process

- PHA photocopies documents provided by family which prove family statements
- PHA sends out verification forms or communicates directly with third party
- PHA compares verification forms, when returned, with family statements and documents

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Certification Process

- PHA resolves differences in documents by calling third party source and/or family
- PHA enters information into computer and/or calculates manually
- PHA prints out documents for file
- PHA transmits data to PIC monthly

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Training Format

- We have reviewed the program basics
- Next, we have to focus on the difficult areas of rent calculation
- Case studies focus on rent calculation problem areas and simulate the process a reviewer would undertake at the PHA

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

**Notes:**
For the lead-in to all case studies.  

## The HUD Reviewer

- The HUD Reviewer’s role for RHIIP is to see that the steps in the process that affect rent calculation have been done correctly in order to identify errors.
- In this training program, we will:
- Show you typical documents
- Focus on the difficult areas to calculate
- Simulate what you will do in the field

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Training Format

- In each case study, we will:
- Lecture on the regulations as they pertain to the individual topic(s) we will be emphasizing
- Perform a calculation on the part of the case relevant to that topic on the HUD Appendix C worksheets

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## RHIIP Training – PH/HCV

**Chapter 7: Case Study 1: Alexander Family**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Alexander Case Study:Process Overview

**Topic presentation**
**Students complete case study**
**Using Appendix C, File Review Checklist Worksheets**
**Students review PHA’s HUD 50058**
**Students complete Appendix A, Tenant File Review Checklist**
**Review correct checklist and HUD 50058**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Alexander Case Study: Topics

**Annual Income**
**Sporadic Income**
**Earned Income Disallowance (PH)**
**Earned Income Disallowance for Persons with Disabilities (HCV) **

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Alexander Case Study: Topics

**Adjusted Income**
**Elderly/Disability Allowance**
**Dependent Allowance**
**Child Care Allowance**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Alexander Case Study: Topics

**Total Tenant Payment**
**Minimum Rent Hardship Exemptions**
**Rent Calculation (PH Only)**
**Income Based Rents**
**Flat Rents**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Annual Income

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Annual Income

**All amounts, monetary or not, that go to or are received on behalf of any family member**
**From sources outside the family**
**Anticipated during the next 12 months**
**All amounts not specifically excluded by regulation**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Regular Employment

**Annual income includes employment income**
**Full amount before payroll deductions**
**Overtime, commissions, fees, tips and bonuses**
**Other compensation for personal services**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Regular Employment

**Reported income will usually be in amounts over a period of time that are less than annual (hourly, weekly, bi-weekly, etc)**
**Convert reported amounts to annual income**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Sporadic Income

**Temporary, nonrecurring, or sporadic income (including gifts) are excluded from annual income**
**Sporadic income is income that is not reliable nor periodic**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Sporadic Income Example 1

**Justine Cowan – typist with temp agency**
**Is not always well enough to work full-time**
**Last year worked 6 months**
**This year has more medical problems**
**Doesn’t know how much will work this year**
**Not working at time of recertification**
**How do we treat this income?**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Sporadic Income Example 1

**Since not working now, do not count employment income **
**Must return for an interim when she resumes work**
**Unless PHA’s policy does not require interim recertifications for income increases **
**(think UIV!)**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Sporadic Income Example 2

**Sam Daniels – receives Social Security Disability plus works as handyman occasionally.**
**Claims only worked a couple times last year (no documentation)**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Sporadic Income Example 2

**Does this fit description of sporadic income?    **
**Yes, his earnings fit the category of nonrecurring, sporadic income **
**How do you handle his working income?**
**Don’t include in annual income**
**Tell Mr. Daniels he must report any regular work or steady jobs he takes**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Mandatory Earned Income Disallowance (PH)

**CFR 960.255 (please note)**
**Developed to encourage economic self-sufficiency**
**A family’s rent will not increase for a period of time if, under certain circumstances, someone in the family begins work or has an increase in earned income**
**The increase in rent will be phased-in**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Earned Income Disallowance for Persons w/Disabilities (HCV)

**CFR 5.617**
**Same concept as MEID in PH but for Section 8 it applies to an adult family member who is a person with disabilities and begins work or has an increase in earned income**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Mandatory Earned Income Disallowance

**Certain increases in earned income are “disallowed”**
**An income exclusion**
**Reported, then subtracted from total earnings**
**Not all earned income increases are disallowed – family has to qualify**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## MEID - Qualified Family (PH)

**Family qualifies for the disallowance if:**
**Adult family member begins employment or has an increase in earned income**
**AND**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## MEID - Qualified Family (PH)

**Has been previously unemployed for 1 or more years**
**Is currently involved in an economic self-sufficiency or job training program**
**Has, within the past 6 months, received TANF or TANF related benefits and services **

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## MEID - Qualified Family (HCV)

**Family qualifies for the disallowance if:**
**A disabled adult family member begins employment or has an increase in earned income**
**AND**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## MEID - Qualified Family (HCV)

**Has been previously unemployed for 1 or more years**
**Is currently involved in an economic self-sufficiency or job training program**
**Has, within the past 6 months, received TANF or TANF related benefits and services **

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Previously Unemployed Includes

**Those unemployed for 1 or more years**
**Those who have worked in the past year but earned less than they would have earned at the prevailing minimum wage, 10 hours per week, for 50 weeks**
**“****Prevailing minimum wage” is the Federal, State, or Local minimum wage, whichever is greater**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## During Economic Self-Sufficiency

**Family member must obtain employment or experience increase in earnings *****during***** economic self-sufficiency**
**for HCV, family member must also be disabled **

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## During Economic Self-Sufficiency

**Example**
** ****While participating in a job training program an individual gets a job.  This qualifies the family for the disallowance **
**Would not qualify if the training program had ended before the individual became employed**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## During Economic Self-Sufficiency

**Still considered “during” if training ended but certain services, such as a mentoring program, began when the person became employed**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Economic Self-Sufficiency

**Definition**
**CFR 5.603 (please note)**
**Program designed to encourage, train, assist or facilitate economic independence or to provide work  **

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Economic Self-Sufficiency

**Job training**
**Employment counseling**
**Work placement**
**Basic skills training**
**Any program necessary to ready a person for work, including substance abuse or mental health treatment**

**English proficiency**
**Workfare**
**Financial/household mgt**
**Apprenticeship**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## TANF In Past 6 Months

**Qualifies if:**
**Received any amount of regular TANF monthly  maintenance income in the past 6 months**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## TANF In Past 6 Months

**Qualifies if...**
**Received TANF-related benefits or services totaling at least $500 in past 6 months**
**Includes such benefits and services as one-time payments, wage subsidies and transportation assistance**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Initial Exclusion

**Exclude (disallow) any increase in income of the family member as a result of employment over prior income of that family member**
**For cumulative 12 month period beginning on the date the member qualifies **
**Breaks in employment will not count toward the 12 months**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Second Exclusion and Phase-in

**Begins after 12 cumulative months of full exclusion **
**Exclude 50 percent of any increase in family member’s income as a result of employment over income of that family member prior to the beginning of employment**
**employment income is phased-in**
**For 12 cumulative months**
**breaks in employment won’t count toward exclusion**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Maximum 4 Year Disallowance 

**Individual has 4 years to receive:**
**12 cumulative months of full exclusion**
**12 cumulative months of phase-in exclusion**
**This is a lifetime exclusion benefit per family member **
**Could have more than one family member receiving the disallowance at the same time**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Earned Income Disallowance and Interims

**HUD Guidance:**
**For tracking and administrative purposes, PHAs can begin the EID on the on the 1st day of the month following the eff. date of employment**
**At the onset of the 50% phase-in period and throughout, HUD strongly recommends that PHAs conduct interim reexams to better ensure accuracy in income and rent determination**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Disallowance Example (PH)

**James Stewart reports new job - $9000/year**
**Quit old job earning $2000 annually**
**Qualifying minimum wage is $6.00 per hr **
**Was not in economic self-sufficiency program**
**Was not receiving TANF**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Disallowance Example (PH)

**Does James qualify the Stewart family for the disallowance?  **
**Why or why not?**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Disallowance Example (PH)

**Answer: **
**Yes.  Because he is considered previously unemployed**
**$6.00 x 10 hrs x 50 weeks = $3,000 **
**James’ previous annual income was $2,000**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Disallowance Example

**James’ previous annual income was $2,000**
**James is now earning $9,000 **
**How much is excluded during initial exclusion?****	**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Disallowance Example

**James’ previous annual income was $2,000**
**James is now earning $9,000 **
**How much is excluded during initial exclusion?****	**
**$7,000 is excluded during the initial full exclusion period.  Only count $2,000**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Disallowance Example

**James’ previous annual income was $2,000**
**James is now earning $9,000 **
**With everything the same, how much is excluded during the phase-in? ****	**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Disallowance Example

**James’ previous annual income was $2,000**
**James is now earning $9,000 **
**With everything the same, how much is excluded during the phase-in? ****	**
**$3,500 is excluded during the second exclusion period.  $5,500 is now counted as income**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Individual Savings Accounts (PH Only)

**CFR 960.255(d)**
**As an alternative to the disallowance of earned income increases the PHA *****may***** choose to provide for Individual Savings Accounts (ISAs)**
**The PHA must state in policy if they choose to offer ISAs to families qualifying for the disallowance**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Individual Savings Accounts (PH Only)

**If adopting this policy the PHA must:**
**Inform qualifying family of ISA option **
**Deposit in the savings account the difference between the rent charged without the disallowance and the rent charged with the disallowance if the family chooses the ISA option**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Annual Income Discussion Question

**How will you know whether income should be excluded?**
**Employment**
**Training or self-sufficiency income**
**TANF**
**Does the PHA’s Personal Declaration form ask for all of the information needed to make a determination?**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Adjusted Income

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Elderly/Disability Allowance

**$400 *****per family***** where the head or spouse is at least 62 or disabled**
**$400 is the maximum amount the family can receive, even if both head and spouse are elderly or disabled**

**Page 7-10**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Definition of Person With Disabilities

**42 U.S.C. Section 423**
**Developmental disability (42 U.S.C. 6001(8)) **
**Physical, mental or emotional impairment that meets HUD requirements**
**Extended definition in the book, also see CFR 5.403**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Verification of Person With Disabilities

**Continued qualification of disability needed for deductions**
**Knowledgeable, professional source**
**Receipt of SS disability ok**
**Other documents can be used for verification**
**May not require statement from physician if other verification is available**** **

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Dependents

**Dependents include:**
**minors (under 18)**
**adult full-time students**
**persons with disabilities **
**Head, spouse, co-head, foster child/adult, live-in aide or live-in aide family members are NEVER dependents**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Dependent Allowance

**$480 per person who meets definition of dependent**
**Example 1:  **
**Head age 35**
**Brother, age 37, with disability**
**Two minor children**
**How much is the dependent allowance?**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Dependent Allowance Example 1

**Head age 35**
**Brother, age 37, with disability**
**Two minor children**
***Dependent allowance is $1440*****  **
**	****(disabled brother and two minors are dependents: 3 x 480 = $1440)**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Dependent Allowance Example 2

**Head is age 35 and disabled**
**Spouse is 34 and a full-time student**
**Son is 20 and employed**
**Daughter is age 16 and in school, working part-time**
**What is this family’s dependent allowance? **

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Dependent AllowanceExample 2: Answer

**Head is age 35 and disabled**
**Spouse is 34 and a full-time student**
**Son is 20 and employed**
**Daughter is age 16 and in school, working part-time**
**Answer:  *****There is only one dependent***** – the child age 16 - *****allowance is $480***

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Child Care Allowance

**Reasonable child care permitted:**
**For children under 13**
**Including foster children**
**If care enables a family member to**
**Be gainfully employed**
**Actively seek employment**
**Further his/her education**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Child Care Allowance

**Reasonable child care permitted...**
**Only to extent such amounts are not reimbursed**
**PHA to obtain verification of the family’s actual payments directly from provider **

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Child Care Allowance

**If necessary to permit employment, amount deducted shall not exceed amount of employment income that is included in annual income**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Child Care Allowance

**Child care is anticipated over 12-month period**
**When school age children are not in school, child care expenses may be greater**
**Take anticipated changes in child care expenses into consideration when calculating annual expenses**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Child Care Allowance

**If more than one person is working, must have policy to determine which person will be considered as being enabled to work by the child care**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Child Care Allowance

**If child care enables person to both work and attend school/seek employment, identify portion of expense related to work and compare with amount of employment income included in annual income**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Child Care Allowance

**If expense is for two children but one is 13 or older, only child care for child under 13 may be allowed**
**If a child 13 or older is disabled, they *****may***** qualify for disability assistance expense**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Total Tenant Payment(TTP)

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Calculation of TTP

**TTP is the greater of:**
**30% of Monthly Adjusted Income**
**10% of Monthly Income**
**Welfare Rent (in as-paid States only)**
**PHA's minimum TTP ($0-50, depending on ****PHA policy)**
**TTP is the amount the tenant pays toward rent and an allowance for utilities**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## How to Get TTP

**Annual Income****	****	****	****$2000**
**4 children x $480****	****	****	**_**  1920**_
**Adjusted Income****	****	****          $   80**
**Annual divided by 12 = $167 (mo. Inc)**
**Adjusted divided by 12 = $7 (mo adj inc)**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## How to Get TTP

**10% of $167 = $17**
**30% of $7 = $2**
**Minimum Rent $25**
**Welfare Rent $0 (N/A)**
**TTP is ??????**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## How to Get TTP

**10% of $167 = $17**
**30% of $7 = $2**
**Minimum Rent $25**
**Welfare Rent $0 (N/A)**
***TTP is $25***

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Minimum Rent

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Minimum Rent

**Minimum Rent**

**PHAs must establish minimum rents**
**$0 - $50**
**PHAs must adopt minimum rent hardship exemption policies**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Minimum Rent Hardship Exemptions 

**Lost eligibility/awaiting determination for Federal, State or local assistance program**
**Would be evicted as result of requirement**
**Family income decrease because of changed circumstances (unemployed)**
**Death in family**
**Other circumstances determined (PHA/HUD)**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Minimum Rent Process

**PHA notifies family if TTP = Minimum Rent**
**Family requests exemption**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Minimum Rent Process

**PHA suspends payment beginning of next month**
**Family not required to pay during period**
**PHA may request reasonable documentation of hardship **
**PH Only: PHA may not evict family for nonpayment of minimum rent for a 90-day period, beginning the month after the family requests exemption**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Minimum Rent Process

**PHA must promptly determine**
**if hardship exists**
**whether temporary (PHA policy) or long term**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Minimum Rent Process

**If PHA determines no hardship under statute, minimum rent is imposed retroactively**** **

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Minimum Rent Process

**If PHA determines the hardship is temporary:**
**HCV: no minimum rent during 90 day suspension period**
**Minimum rent imposed retroactively**
**Reasonable repayment agreement offered**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Minimum Rent Process

**If PHA determines the hardship is temporary:**
**PH: PHA must reinstate minimum rent from beginning of suspension**
**Reasonable repayment agreement offered**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Minimum Rent Process

**If PHA determines hardship of long-term duration exists, minimum rent is *****exempted***** retroactively to date of family’s request for exemption**
**Exemption continues until hardship no longer exists**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Minimum Rent Process

**Policies are retroactive to 10/21/98**
**If family was qualified for mandatory exemptions and was charged minimum rent, PHA must reimburse family or offset future rent payment**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## TTP if Minimum Rent Waived

**If minimum rent is waived due to hardship, the TTP is based on the greater of:**
**30% of monthly adjusted income; or**
**10% of monthly income; or**
**Welfare rent in as-paid states**
**Therefore, exempting minimum rent does *****not *****result in family’s TTP being equal to zero**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## PHA Procedures

**PHA must revise procedures to carry out minimum rent provisions**
**PHA must notify families**
**of right to request hardship exemption**
**hardship exemptions are subject to PHAs  informal hearing procedures**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Rent Calculation

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Calculation of Tenant Rent (PH Only)

**To calculate Tenant Rent, subtract the utility allowance (UA) from TTP**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Calculation of Tenant Rent (PH Only)

**If the UA is greater than the TTP, Tenant Rent is zero and there is a Utility Reimbursement Payment (URP)**
**The URP is the difference between the TTP and the Utility Allowance**
**(Tenant credit on line 10f of 50058)**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Definitions for Income Based Rent (PH Only)

**Tenant Rent – amount payable by the family as rent to the PHA**
**Utility Reimbursement – amount by which utility allowance exceeds TTP**
**Income Based Rent – rent based upon family income, allowances and deductions**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Flat Rents (PH Only)

**Effective for families admitted or recertified on/after 10/1/99**
**PHA must establish a flat rent for each unit**
**Flat Rent has no formula based limit on what tenant pays.  Utility Allowances are not deducted.  Flat Rent = THE RENT**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Flat Rents (PH Only)

**Flat rent is:**
**based on PHA determination of market rental value of the unit**
**designed to not create a disincentive for families to stay in PH as their income increases**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Monitoring Review

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Alexander Case Study:Process Overview

-     _**Ground Rules**_
**Objective: complete case study**
**Time: Approximately 1 hour**
**Work individually**
**Trainer and trainer aides will assist if needed**
**Please keep noise volume to a minimum**** **

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Alexander Case Study:Process Overview

-    _** **__**Instructions for Part 1**_
**Review PHA file data and complete Appendix C (Tenant file review worksheets)**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Alexander Case Study:Process Overview

_**Resources for case study**_
**Case information begins page 7-25**
**Verifications (pg 7-37)**
**Appendix C, Tenant File Review Checklist Worksheets (pg 7-61)**
**Cubzide PHA Policies/Schedules (pg 6-5)**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Alexander Case Study:Process Overview

-    _** **__**Instructions for Part 2**_
**Review PHA’s HUD 50058 (Handout)**
**Complete Appendix A, Tenant File Review Checklist to record discrepancies**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Answer

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

**Notes:**
Household includes everyone who lives in the unit
Family includes all household members except live-in aides and foster children
Member number 01 is Head of household
Member number 02 is spouse or co-head. If no spouse or co-head, list other household members
RELATION CODES
S = Spouse, the marriage partner of the head of household
K = Co-head, an individual equally responsible for the lease. A household may have either a spouse or a co-head, but never both. 
F = Foster child/adult
Y = Other youth under 18 
E = Full-time student 18+ (other than head, spouse, co-head, foster individual) who is considered full-time by the attended educational institution.  The institution may be a vocational school with a diploma/certificate program, or a degree-granting institution)
L = Live-in aide: A person who lives with a disabled, elderly, or near-elderly person who is
Determined to be essential to the care and well-being of the person
Not obligated for the support of the person
Would not be otherwise living in the unit except to provide the needed care.
   Note that the children of a live-in aide are also coded as L
A = Other adult
3i = individual U.S. citizenship status
3j = disability meeting HUD’s definitions 
3k = race
3m = ethnicity
3n = SSN: normally the 9 digit SSN issued by the Social Security Administration. (For individuals not possessing SSNs: as of 6/25/02, instructions to agencies are to use nine 9s. This rejects when transmitted.  Announced update states  

## Dwelling Unit/ Utility AllowanceWorksheet

**What did you put for the Total Utility Allowance?**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

**Notes:**
Household includes everyone who lives in the unit
Family includes all household members except live-in aides and foster children
Member number 01 is Head of household
Member number 02 is spouse or co-head. If no spouse or co-head, list other household members
RELATION CODES
S = Spouse, the marriage partner of the head of household
K = Co-head, an individual equally responsible for the lease. A household may have either a spouse or a co-head, but never both. 
F = Foster child/adult
Y = Other youth under 18 
E = Full-time student 18+ (other than head, spouse, co-head, foster individual) who is considered full-time by the attended educational institution.  The institution may be a vocational school with a diploma/certificate program, or a degree-granting institution)
L = Live-in aide: A person who lives with a disabled, elderly, or near-elderly person who is
Determined to be essential to the care and well-being of the person
Not obligated for the support of the person
Would not be otherwise living in the unit except to provide the needed care.
   Note that the children of a live-in aide are also coded as L
A = Other adult
3i = individual U.S. citizenship status
3j = disability meeting HUD’s definitions 
3k = race
3m = ethnicity
3n = SSN: normally the 9 digit SSN issued by the Social Security Administration. (For individuals not possessing SSNs: as of 6/25/02, instructions to agencies are to use nine 9s. This rejects when transmitted.  Announced update states  

## Adjusted Annual IncomeAnswer

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

**Notes:**
Worksheet calculation fro case study? Or wait until Medical?

## Adjusted Annual IncomeAnswer

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

**Notes:**
Worksheet calculation fro case study? Or wait until Medical?

## Adjusted Annual IncomeAnswer

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

**Notes:**
Worksheet calculation fro case study? Or wait until Medical?

## Adjusted Annual IncomeAnswer

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

**Notes:**
Worksheet calculation fro case study? Or wait until Medical?

## Adjusted Annual IncomeAnswer

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

**Notes:**
Household includes everyone who lives in the unit
Family includes all household members except live-in aides and foster children
Member number 01 is Head of household
Member number 02 is spouse or co-head. If no spouse or co-head, list other household members
RELATION CODES
S = Spouse, the marriage partner of the head of household
K = Co-head, an individual equally responsible for the lease. A household may have either a spouse or a co-head, but never both. 
F = Foster child/adult
Y = Other youth under 18 
E = Full-time student 18+ (other than head, spouse, co-head, foster individual) who is considered full-time by the attended educational institution.  The institution may be a vocational school with a diploma/certificate program, or a degree-granting institution)
L = Live-in aide: A person who lives with a disabled, elderly, or near-elderly person who is
Determined to be essential to the care and well-being of the person
Not obligated for the support of the person
Would not be otherwise living in the unit except to provide the needed care.
   Note that the children of a live-in aide are also coded as L
A = Other adult
3i = individual U.S. citizenship status
3j = disability meeting HUD’s definitions 
3k = race
3m = ethnicity
3n = SSN: normally the 9 digit SSN issued by the Social Security Administration. (For individuals not possessing SSNs: as of 6/25/02, instructions to agencies are to use nine 9s. This rejects when transmitted.  Announced update states  

## Total Tenant Payment Answer

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

**Notes:**
Household includes everyone who lives in the unit
Family includes all household members except live-in aides and foster children
Member number 01 is Head of household
Member number 02 is spouse or co-head. If no spouse or co-head, list other household members
RELATION CODES
S = Spouse, the marriage partner of the head of household
K = Co-head, an individual equally responsible for the lease. A household may have either a spouse or a co-head, but never both. 
F = Foster child/adult
Y = Other youth under 18 
E = Full-time student 18+ (other than head, spouse, co-head, foster individual) who is considered full-time by the attended educational institution.  The institution may be a vocational school with a diploma/certificate program, or a degree-granting institution)
L = Live-in aide: A person who lives with a disabled, elderly, or near-elderly person who is
Determined to be essential to the care and well-being of the person
Not obligated for the support of the person
Would not be otherwise living in the unit except to provide the needed care.
   Note that the children of a live-in aide are also coded as L
A = Other adult
3i = individual U.S. citizenship status
3j = disability meeting HUD’s definitions 
3k = race
3m = ethnicity
3n = SSN: normally the 9 digit SSN issued by the Social Security Administration. (For individuals not possessing SSNs: as of 6/25/02, instructions to agencies are to use nine 9s. This rejects when transmitted.  Announced update states  

## Tenant RentAnswer

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

**Notes:**
Household includes everyone who lives in the unit
Family includes all household members except live-in aides and foster children
Member number 01 is Head of household
Member number 02 is spouse or co-head. If no spouse or co-head, list other household members
RELATION CODES
S = Spouse, the marriage partner of the head of household
K = Co-head, an individual equally responsible for the lease. A household may have either a spouse or a co-head, but never both. 
F = Foster child/adult
Y = Other youth under 18 
E = Full-time student 18+ (other than head, spouse, co-head, foster individual) who is considered full-time by the attended educational institution.  The institution may be a vocational school with a diploma/certificate program, or a degree-granting institution)
L = Live-in aide: A person who lives with a disabled, elderly, or near-elderly person who is
Determined to be essential to the care and well-being of the person
Not obligated for the support of the person
Would not be otherwise living in the unit except to provide the needed care.
   Note that the children of a live-in aide are also coded as L
A = Other adult
3i = individual U.S. citizenship status
3j = disability meeting HUD’s definitions 
3k = race
3m = ethnicity
3n = SSN: normally the 9 digit SSN issued by the Social Security Administration. (For individuals not possessing SSNs: as of 6/25/02, instructions to agencies are to use nine 9s. This rejects when transmitted.  Announced update states  

## Appendix A: Thinking Points

**Discussion**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003

## Appendix A: Thinking Points

**Are there written standards for determining sporadic vs. regular income?**
**Do they ensure that pre-earning income (baseline) is based on income of qualifying member only?**
**Do they have a system to track exclusion periods? When there are breaks in employment?**

- Chapter 6: Intro to Case Studies / Chapter 7: Case Study 1

- May 2003