# Presentation: 536905

## The Big Picture

_**Processes**__**	**__**	**__**Technology**_
**Submission****	****CME Tools**
**Execution****	****	****Systems**
**Tracking****	****	****Emerging Technology**

**R&D**
**CME SIM**

**DOE ****SIM**** Process**
**Corporate IT **
**Investment Projects**

_**Seven Process Steps**_
- 1.  Build the Base Case
- 2.  Examine Best Practices and Trends
**3.  Identify High-Level Requirements**
**4.  Develop Alternative Approaches**
- 5.  Analyze Benefits and Costs
- 6.  Recommend Best Solution
- 7.  Deliver the Business Case

_**Three Known Approaches**_
- 1. Base Case
- 2. CME Data Model
- 3.  Expanded CME Data Model
- 4.  ???  Others defined by SIM Team

- WS-1
**WS-2**
- WS-3

## CME SIM Project Objectives

**2.  Identify additional needs that could be met through reasonable modifications to the CME data model.**
**3.****	****Define the business processes needed to enable mapping of critical data sources to the CME data with least impact to R&D facilities.**
**4.****	****Document the internal/external policies to be addressed to enable integration of sci. res. mgmt. processes.**
**5.****	****Develop and document the architecture for DOE-wide implementation.**
**6.****	****Prepare and deliver a business case with SIM Team recommendations.**

_**CME SIM Project Objectives**_

## Project Review:   What We’ve Done

- _Jan. 11-13_

- _Jan. 14 - Mar 20_

- _Mar. 21-23_

## Project Review: What We’re Doing at WS2

_**Project Review: What We’re Doing at WS2**_

- _Mar 21_

- _Mar 21 - 23_

- _Mar 23_

**Base Case**
**Findings**

**SIM**
**Team**
**Subject**
**Experts**

**Best Prac.**
**Findings**

**System **
**Findings**

**Needs**
**Findings**

**Alternatives**

## Workshop Two: Goals

**Identification of potential system and process improvements**
**Identification of quantifiable and non-quantifiable benefits**
**Initiation of ABC process**

_**Workshop Two: Goals**_

## Results For R&D Community Depend on Alternative Recommended

**DOE**** SIM ****Process**

**Burdensome**
**R&D Process**

**Current Environment Analysis**
**    ****Desired Future Environment**
**       ****Alternative Solutions**
**            ****Recommendations**

**Burdensome**
**R&D Process**

- Major Change

- No Change

**Where**
**We Are!**

**Enhanced Base Case**
**Corporate Solution**

**Base Case**

## Enhanced Base Case 

**Meets identified emerging requirements**
**Policy and procedural changes**
**Minimal investment for maximum benefit**
**Incremental steps toward Corporate CME solution or standalone solution**
**Less than 3 year timeframe**
**Independent solution steps**
**Fails to bring to DOE potential e-commerce increases in efficiencies.**

_**Enhanced Base Case **_

## Enhanced Base Case Benefits 

**Viewed as interagency cooperation**
**May speed turnaround process**
**May improve accuracy of information**
**Ensures completeness of information**
**Speeds up hand-off time**
**Transmits less paper**
**Only requests plans/proposals, when needed**

**Proposal/Plan Submission**

## Enhanced Base Case Benefits 

**Productivity improved - save time**
**Reduces repetition for multi-year projects**
**Speeds up process**
**Quicker allocation of funds**
**Reduces mis-communication**
**Improved accuracy in funds disposition**

**Program Execution**

## Enhanced Base Case Benefits 

**None identified**

**Project Tracking**

**Project Management**

**Standard set of electronic tools for managers**
**Reduces manual project tracking**

## CME Corporate Solution

_**CME Corporate Solution**_

## CME Corporate Solution

**Modular Approach – Offers flexibility either organizations that have systems can interface (2-way) where needed or offer a standardized module for use if no system exists **
**Repository accesses all information relative to a proposal/project (reporting data plus other)**
**Full electronic Review of Proposals (Fastlane – whole system concept (fully electronic)**
**All information regarding project has a single tracking number and it is all accessible (unique identifier)**
**Addresses all security/access requirements (e.g., certificate systems)**
**Flexible query and reporting tools**
**Single standardized data dictionary used by all that interface/access the repository**

## Proposal Submission, Review & Execution

**Submission data dictionary & data interchange standard**

**Unique Identifier Server**

**Institution & PI Background Data Registry***

**Web Based Proposal Input Service***

**XML Based Proposal Input Service**

**Lab XML Based Proposal Output Service**

**Proposal Review Mgmt. Module****

**Execution data dictionary & data interchange standard**

**Funding Instruction Generation**

**Lab or Ext**

**Electronic WAS & Guidance **

**IIPS**

**BMIS/FDS/AFP**

**Ops Office Contracting Process**

**Lab Accounting System**

**Univ**
**...**

**Web Based Proposal Call Service**

**Proposal Submission, Review & Execution**

**DOE Role Based Certificate Service**

**Lab Role Based Certificate Service**

- Execution
- Process

## Tracking & Program Management

**Tracking & Program Management**

**Lab Accounting System**

**Research Teams**

**Project Reporting Data Dictionary**

**Standard **
**reports**

**Ad hoc query data reports**

**Web Based Report Input Service**

**XML Based Report Input Service**

**Univ**
**...**

**Query Service**

**Submission data dictionary & data interchange standard**

**Execution data dictionary & data interchange standard**

**Funding Instruction Generation**

**User Defined Crosscut**

**Formal Crosscut**

**Program Mgmt.**

**DOE Portfolio**

**Proposal Submission /Execution Process From Vugraph 1**

**DOE**
**Library**

**R&D**
**Tracking**

**Pub Science**
**+ Journals**

**Project**
**Closeout**
**Reports**

**EDISON **
**Invention Reporting Sys.**

## CME Corporate Solution Benefits

**Multiple proposal formats supported**
**Electronic Notification, Signature, and Tracking from Cradle to Grave**
**Supports Peer/Program Review Process**

_**CME Corporate Solution Benefits**_

## CME Corporate Solution Benefits

**Flexibility for Multiple/Different Users**
**Integrated Query Capability**
**Funding Linked to Guidance**
**Interface to BMIS for Financial Information**
**Incremental and Cumulative Funding Tracking (Lifecycle)**

_**CME Corporate Solution Benefits**_

## CME Corporate Solution Benefits

**Query, Reporting and Tracking Capabilities**
**Link to OSTI Technical Reporting Process**
**Milestone and Deliverables Tracking**
**Track proposals that did not get funding and the reason **
**Portfolio Management and Crosscut Tracking**

_**CME Corporate Solution Benefits**_

## Workshop 2 Breakout Teams

## Project Review:  Where We’re Going

- _Mar 24 - May 12_

**Base Case**
**WG**

**Working Groups**

**ABC**
**WG**

**Systems**
**WG**

- _May 16_
-     thru
-        _June 30_

**Business Case**
**Draft**

**Workshop**
**3**
**5/16**

**       ****Draft**
**     ****Business**
**   ****Case**
** ****Input**

**Best Prac.**
**WG**

## Challenges

**Achieving the Buy-in of the PSOs and Career Leadership (e.g., Deputy PSOs)**
**Achieving Field Buy-in (e.g., Ops Offices and Labs)**
**Interfacing to Anticipated CFO Driven Changes, e.g., BMIS**
**Implementing Policy Changes That May Be Necessary**

_**Challenges**_