# Presentation: 766153

## GSA National Furniture Center’s Quality Partnership Meeting

***1st Contracting Squadron***
***Langley AFB****** ***
***19  August 2003***

## OVERVIEW

** ****Organization Overview**
** ****Contracts Overview**
** ****Small Business Programs**
** ****Government Purchase Card**
** ****New Furniture Purchasing Guidance **

***   ******	******	******	******	******	******     ******	***
***1 CONS ***
***ORGANIZATIONAL OVERVIEW***
***19 August 2003***

**Notes:**
POC:  Contracting Superintendent
- Upgrade Dates provided by Supervisors--based on possible school dates and documented expectations in members’ AF Form 623 OJT folders

## 1st CONTRACTING SQUADRON

** **

**Notes:**
Lightning Bolt 99-5 required implementing a new contracting squadron structure to provide the organization and personnel skill sets necessary to support the wing mission in an AEF environment.
The proposed re-organization satisfies this requirement by providing for a dedicated contingency contracting cell responsible for oversight, management, training and readiness of Contracting Contingency Officers (CCOs).

The approved grade structure reflects the increasing complexity of contract activity.

The re-organization resulted in most the civilian positions being upgraded one grade – Left the Plans and Program  flight to fend for itself – GPC has lots of responsibility and AF and DOD audits bear it out  - but we have been having difficulty upgrading positions.

The price out  resulted in the squadron being pulsed up a total of  6 new civilian slots coming on the books in January

## FY 02 End of Year Stats

**                     ****Actions  Dollars**
**Contracts**
** ****Construction/SABER**
** ****Services/Commodities **
**	****	****Total              734   46.1M  **
**  **
**Govt Purchase Card      65K   38.0M **
**    ****Overall  Total   ****	****	****    84.1M **

## UNIT MISSION DESCRIPTION

**    ****Provides operational and contingency contracting policies, procedures and support to 1****st**** Fighter Wing, HQ ACC,  geographically separated units and over 30 associate units.  Teams with customers to acquire supplies, services and construction on a best value basis.  Responsible for key roles in competitive sourcing and privatization efforts.  Supports infrastructure and service requirements for bed-down of F-22.**   **	****	**

## VISION 

**  ****A highly recognized Contracting Office for superior customer support.**** **   **	****	**

## MISSION 

**  ****Contracting professionals procuring the best-value goods and services for our customers through innovative methods and personal development, while meeting the contingency challenges of our nation.**** **   **	****	**

***   ******	******	******	******	******	******     ******	***
***1 CONS***
***CONTRACT OVERVIEW***
***19 August 2003***

**Notes:**
POC:  Contracting Superintendent
- Upgrade Dates provided by Supervisors--based on possible school dates and documented expectations in members’ AF Form 623 OJT folders

##  Infrastructure Flight (LGCA) 

-   Provides contractual support to  _**1 CES**_, for construction and architectural-engineering requirements:
- 	General Construction  Contracts
- 	MACC Program
- 	SABER Program
- 	Specialized and A-E IDIQs

## 	

CONTRACT           	BUSINESS SIZE	ANNUAL $ (M)
SABER		    ANC/8(a)		 10.00     (50 M - 5 yrs)
Pavement IDIQ	    SB			   4.10     (25 M - 6 yrs)
Roof IDIQ 		    LB			   1.25     (2.5 M - 2 yrs)
Kitchen/Bath IDIQ	    8(a)	   		     .75     (1.5 M - 2 yrs)
A&E (3)		    LB/SB		   2.25  
Water Main Ph II	    HUBZone	 	   3.20 
Water Main Ph III	    SB			   4.70
Approach Lights 26/08  8(a)			   1.28		
Band Building	    8(a)			   1.40 ___
TOTAL VALUE 			           $27.68 M		

***Major Active Contracts***

_**CONTRACT**_**           ****	**_**BUSINESS SIZE**_**	**_**ANNUAL $ (M)**_
**SABER****	****	****    ANC/8(a)****	****	**** 10.00     (50 M - 5 yrs)**
**Pavement IDIQ****	****    SB****	****	****	****   4.10     (25 M - 6 yrs)**
**Roof IDIQ ****	****	****    LB****	****	****	****   1.25     (2.5 M - 2 yrs)**
**Kitchen/Bath IDIQ****	****    8(a)****	****   ****	****	****     .75     (1.5 M - 2 yrs)**
**A&E (3)****	****	****    LB/SB****	****	****   2.25  **
**Water Main Ph II****	****    HUBZone****	**** ****	****   3.20 **
**Water Main Ph III****	****    SB****	****	****	****   4.70**
**Approach Lights 26/08  8(a)****	****	****	****   1.28****	****	**
_**Band Building**__**	**__**    8(a)**__**	**__**	**__**	**__**   1.40 ___**_
**TOTAL VALUE ****	****	****	****           $27.68 M****	****	**

##  Services Flight (LGCS) 

-    Provides contractual support to **1 CES **with major services contracts, utilities** ** and simplified acquisitions for various commodities and equipment.   Also supports 1 FW in the re-competition for major service contracts.
-    Major service contracts include base custodial, military family housing maintenance, refuse/recycling, grounds maintenance, HVAC maintenance

## 	

Contract                             Business Size	        Annual ($) Value
Base Custodial			SB			1.1M
MFH Maintenance -		                         			
Main Base/Bethel Manor		8(a)			3.2M
Refuse/Recycling			LB			832K
Grounds Maintenance		SB			500K
HVAC Maintenance			SB			321K
SERV-MART                            GSA DO                             2.0M

***Major Active Contracts***

_**Contract                             Business Size**__**	**__**        Annual ($) Value**_
**Base Custodial****	****	****	****SB****	****	****	****1.1M**
**MFH Maintenance -****	****	****                         ****	****	****	**
**Main Base/Bethel Manor****	****	****8(a)****	****	****	****3.2M**
**Refuse/Recycling****	****	****	****LB****	****	****	****832K**
**Grounds Maintenance****	****	****SB****	****	****	****500K**
**HVAC Maintenance****	****	****	****SB****	****	****	****321K**
**SERV-MART                            GSA DO                             2.0M**

##  Base Support Flight (LGCB)  

**  **Provides contractual support to Langley other than _1 CES, including all of 1 FW, HQ ACC and all tenant units_
-   Major contracts include transient alert, travel, mess attendant, admin comm/records mgt, postal services, packing and crating, hospital maintenance, radio maintenance, telephone ops

## 						
Contract  	   	             Business Size	         Annual ($) Value
Mess Attendant			 8(a)			1.2M
Postal Services			VIB			125K
Packing & Crating (3)            	SB/WOSB		1.2M
Library				WOSB		400K
Hospital Cleaning		            LB(NAVY)	            444K
Radio (LMR) Maint. 		SB			843K
Telephone Ops			NISH			460K
Transient Alert			SB			360K
Admin/Com  			            NISH			340K

_**Contract  **__**	**__**   **__**	**__**             Business Size**__**	**__**         Annual ($) Value**_
**Mess Attendant****	****	****	**** 8(a)****	****	****	****1.2M**
**Postal Services****	****	****	****VIB****	****	****	****125K**
**Packing & Crating (3)            ****	****SB/WOSB****	****	****1.2M**
**Library****	****	****	****	****WOSB****	****	****400K**
**Hospital Cleaning****	****	****            LB(NAVY)****	****            444K**
**Radio (LMR) Maint. ****	****	****SB****	****	****	****843K**
**Telephone Ops****	****	****	****NISH****	****	****	****460K**
**Transient Alert****	****	****	****SB****	****	****	****360K**
**Admin/Com  ****	****	****	****            NISH****	****	****	****340K**
**  **

** ****	****	****   *****LGCB***
***      ******Major Active Contracts***

## Plans and Programs Flight (LGCP)

-    Provides in-house computer support with key emphasis on the following:
-    Standard Procurement System
-    Government Purchase Card (GPC) Program
-    Quality Assurance Program

## Plans & Program Flight (LGCP)

** ****Largest GPC Program in ACC**
**FY 02 Purchases: $38 Million**
**Over 340 Approving Official Accounts **
**Over 950 Cardholders**
**Corporate Discount Program**
**Over 120 Vendors Participating**
**Average 23% discount off list price**
**E-Procurement **
**Test site for SAF/AQC Initiative **
**Commodity Councils - AF -Wide BPAs  - Office Supplies first**

**Notes:**
GPC program resulted in the base contracting squadron losing all their small purchase buyers  but picking up responsibility for non-contracting people spending $31M 
Also resulted in $31M being taken from the pool of available dollars for small  business set-aside – All those actions would have been set-aside for SB 
Corporate discount program – fore runner of the E- Procurement test
 Allows for the leveraging of the base buying power by getting blanket discounts throughout the base
It also gives the small businesses  a free marketing tool which can  get to the cardholders .  It is posted only to the base intranet. 
-The E- Procurement test has started and will run through Jan 02 – 
           -Current test covers only office supplies but is looking at adding Civil                                                                                                                                                            Engineering items such as equipment repair parts and 

## 
CONTRACT 		ACQUISITION TYPE	 EST($) VALUE
LGCA
MACC – 4 contracts               Source Selection 		250 M (8 yrs)
    			       2 8(a) and 2 unrestricted 	
IDIQ – Painting		       8(a) PPT                            	  10 M (4 yrs) 	
             Asbestos Removal      8(a) Sole Source               	    1 M (3 yrs)
             Roofing  		      Unrestricted PPT		 12.5 M (5 yrs)	
Water Tower		      Unrestricted PPT	  	   1.3 M

LGCS                                             
Red Switch		        A-76 Study	 	                  1.5  M 
MFH Maintenance                          PPT                                     21.0 M
Transient Alert		               PPT			    2.6 M
Packing & Crating (3 contracts)    PPT                                      5.0 M 

_**CONTRACT**_** ****	****	**_**ACQUISITION**__** **__**TYPE**_**	**** **_**EST($)**__** VALUE**_
**LGCA**
**MACC – 4 contracts               Source Selection ****	****	****250 M (8 yrs)**
**    ****	****	****	****       ****2 8(a) and 2 unrestricted ****	**
**IDIQ – Painting****	****	****       8(a) PPT                            ****	****  10 M (4 yrs) ****	**
**             ****Asbestos Removal      8(a) Sole Source               ****	****    1 M (3 yrs)**
**             ****Roofing  ****	****	****      Unrestricted PPT****	****	**** 12.5 M (5 yrs)****	**
**Water Tower****	****	****      Unrestricted PPT****	****  ****	****   1.3 M**
**LGCS  ****                                           **
**Red Switch****	****	****        A-76 Study****	**** ****	****                  1.5  M **
**MFH Maintenance                          PPT                                     21.0 M**
**Transient Alert****	****	****               PPT****	****	****	****    2.6 M**
**Packing & Crating (3 contracts)    PPT                                      5.0 M **

***Re-Procurements*****        **

***   ******	******	******	******	******	******     ******	***
***1 CONS***
***SMALL BUSINESS/COMPETITION******OTHER SOCIO-ECONOMIC PROGRAMS***
***19 August 2003***

**Notes:**
POC:  Contracting Superintendent
- Upgrade Dates provided by Supervisors--based on possible school dates and documented expectations in members’ AF Form 623 OJT folders

## SMALL BUSINESS GOALS (%)

**	****	****	****     ****FY02  ****	****             FY03   ****	**** ****	****FY03 **
**                                             ****Actual              Goal                      Actual(3rd QTR)**
**SB****	****	****	**** 64.3  ****	****	****61.7    ****	****66.3    **
**SDB         ****	**** ****	**** 29.8  ****	****	****37.2              39.5**
**WOSB         ****	****  12.6          ****	****13.4              18.0 **
**HUBZone SB           8.9      ****	****  3.0                9.7**
**SVCDIS                   3.4            ****	****  3.0                1.7 **
**Competition           97.2             98.0              89.0****  **
**	****	**

## Small Business AwardsACC QPM

**FY 2003 Goal: 61.70%**
**FY 03 Actual: 66.32%**
**FY 02 Actual: 64.29%**

**G**
**O**
**O**
**D**

## Small Disadvantaged Business AwardsACC QPM

**FY 2003 Goal: 37.20%**
**FY 03 Actual: 39.48%**
**FY 02 Actual: 29.77%**

**G**
**O**
**O**
**D**

## Women-Owned Small Business AwardsACC QPM

**FY 2003 Goal: 13.4%**
**FY 03 Actual: 18.0%**
**FY 02 Actual: 12.61%**

**G**
**O**
**O**
**D**

## HUBZone AwardsACC QPM

**FY 2003 Goal:  3.00%**
**FY 03 Actual:  9.70%**
**FY 02 Actual:  8.94%**

**G**
**O**
**O**
**D**

## Veteran-Owned (SVCDIS) AwardsACC QPM

**FY 2003 Goal:  3.00%**
**FY 03 Actual:  1.74%**
**FY 02 Actual:  3.41% **

**G**
**O**
**O**
**D**

## Competition RateACC QPM

**FY 2003 Goal:  97.0%**
**FY 03 Actual:  89.0%**
**FY 02 Actual:  97.2%**

**G**
**O**
**O**
**D**

***   ******	******	******	******	******	******     ******	***
***1 CONS ***
***GOVERNMENT PURCHASE CARD***
***PROGRAM***
***19 August 2003***

**Notes:**
POC:  Contracting Superintendent
- Upgrade Dates provided by Supervisors--based on possible school dates and documented expectations in members’ AF Form 623 OJT folders

## GPC USEMONTHLY DOLLARS SPENT

## GPC USEMONTHLY TRANSACTIONS

## GPC USECUMULATIVE $’s SPENT

## GPC USECUMULATIVE TRANSACTIONS

***   ******	******	******	******	******	******     ******	***
***1 CONS ***
***FURNITURE PURCHASING***
*** ******PROCEDURES***
***19 August 2003***

**Notes:**
POC:  Contracting Superintendent
- Upgrade Dates provided by Supervisors--based on possible school dates and documented expectations in members’ AF Form 623 OJT folders

## New Furniture Purchasing Guidance

**April 2002 – UNICOR Comparability procedures **
**If found comparable must still go to UNICOR or get waiver**
**If found not comparable, use competitive procedures and UNICOR must be allowed to participate**
**May 2003**
** ****UNICOR waiver raised to $2,500**
** ****Government required to evaluate FPI contract performance**

**Notes:**
GPC program resulted in the base contracting squadron losing all their small purchase buyers  but picking up responsibility for non-contracting people spending $31M 
Also resulted in $31M being taken from the pool of available dollars for small  business set-aside – All those actions would have been set-aside for SB 
Corporate discount program – fore runner of the E- Procurement test
 Allows for the leveraging of the base buying power by getting blanket discounts throughout the base
It also gives the small businesses  a free marketing tool which can  get to the cardholders .  It is posted only to the base intranet. 
-The E- Procurement test has started and will run through Jan 02 – 
           -Current test covers only office supplies but is looking at adding Civil                                                                                                                                                            Engineering items such as equipment repair parts and 

## Questions???