# Presentation: 699524

## SAMHSA GRANTS MANAGEMENT

**CENTER FOR SUBSTANCE ABUSE  PREVENTION**** **
**ECSTASY AND OTHER CLUB DRUGS & METHAMPHETAMINE**
** ****AND INHALANT INFRASTRUCTURE  AND INTERVENTION PREVENTION INITIATIVES**
**GRANTEE MEETING**
** ****FEBRUARY 13-14, 2006**
** **

## GRANTS MANAGEMENT CLOSE OUT REQUIREMENTS

**Division of Grants Management**
- Office of Program Services
- Substance Abuse and Mental Health Services Administration (SAMHSA)
- Edna L. Frazier, Grants Management Specialist
- Office Telephone Number: 240-276-1405
- E-Mail Address: edna.frazier@samhsa.hhs.gov

## TOPICS

- Final Financial Status Report (SF 269)
- Definition of Equipment/Supplies
- Reporting Requirements of      	     	Equipment/Supplies
- Final Progress Report Format
- Records Retention Requirements
- No Cost Extension Request
- Other Grants Management Issues

## FINAL FINANCIAL STATUS REPORT (SF 269)

- Submit an original plus two copies
- Submit within 90 days from the expiration of the grant unless an extension of time for submission is approved by the Grants Management Officer
- Have no un-liquidated obligations

## FINAL FINANCIAL STATUS REPORT (SF 269)

- Indicate the exact balance of un-obligated funds
- Reconcile with the Payment Management System (PMS) Federal Transaction Report (CTR)
- Have no deficit

## Equipment - means tangible, nonexpendable, personal property having a useful life of more than one year and an acquisition cost of $5,000 per unit.  A grantee may use its own definition of equipment.

_**	**_

**DEFINITION OF ****EQUIPMENT**

## DEFINITION OF SUPPLIES

- _Supplies -_ means all tangible, personal property other than “equipment.”**  **

## EQUIPMENT AND  SUPPLIES REQUIREMENTS

- Provide a list of equipment purchased under the grant with an acquisition cost of $5,000 or more.
- Report of Unused supplies: a  description and acquisition cost of all unused supplies if the TOTAL value of such unused supplies exceeds $5,000.  If there are no unused supplies, a statement to that effect will be sufficient.

## FINAL PROGRESS REPORT REQUIREMENTS 

- Submit an original and two copies
- Prepare according to instructions provided by the CSAP Project Officer**.**
- Due within 90 days from the expiration of the grant unless an extension of time for submission is approved by the Grants Management Officer.

##      RECORDS RETENTION

- _Records Retention_:   According to 45 Code of Federal Regulations , Part 74.53  all grant records shall be retained for three (3) years.

## No Cost  Extension Request

- A written request for an extension must be submitted no later than 60 days prior to the expiration date of the project period.
- The request must include the following:
- A Strong programmatic justification
- Length of time for extension
- Project goals and objectives proposed
- The amount of current years available
- A detailed line-item budget & budget narrative of current year funds.

## OTHER GRANTS MANAGEMENT ISSUES

- To access the Financial Status Report (SF 269- Long Form) and the Cash Management Report (SF 272)
- --Website Address—
-     _[www.whitehouse.gov/OMB/Grants](http://www.whitehouse.gov/OMB/Grants)_
-          (Click on “Forms”)