# Presentation: 945520

## Peanut Electronic Warehouse Receipt (EWR) Pilot Project USER GUIDESeptember 8, 2008

**Peanut Electronic Warehouse Receipt (EWR) Pilot Project** **USER GUIDE****September 8, 2008**

**Notes:**
Revised 9/9/08
The Peanut EWR Pilot Project implemented during the 2003 crop year has designated a Provider (EWR, Inc.) to maintain a central filing system for peanut EWR.  The Pilot Project is designed to:
  allow the warehouse to issue peanut EWR through a Provider following the guidelines issued by FSA
  transfer EWR data from the Provider to the requesting FSA County Office (COF)
  use EWR data received from the Provider to process loan/LDP using APSS
  track the status of EWR data.

Peanut EWR will continue to be used to process MAL & LDP for the 2008 crop year.

## GENERAL INFORMATION

_**Implementation Schedule:**_
- 2008 Crop Year
_**PC Software Release:**_
- 2008 CY - None
_**Notices**_
- LP-2102
- Notice PS-630 & 631
- Notice CMA-116

**Notes:**
Revised 9/9/08

## GENERAL INFORMATION

_**Pilot Project Participants**_
- Producers
- Warehouse Operators/Shellers
- EWR Provider (EWR, Inc.)
- FSA County Offices

## GENERAL INFORMATION

**WAREHOUSE 1**

**WAREHOUSE 2**

**WAREHOUSE 3**

**EWR PROVIDER**

**FSA COUNTY OFFICE**

**FSA COUNTY OFFICE**

**FSA COUNTY OFFICE**

**KC NITC MAINFRAME**

**PEANUT EWR **
**2008 CROP YEAR**
**Components**

- PK8

**Notes:**
Revised 9/9/08
Peanut EWR Pilot System is designed to 
 accept
 transfer 
 correct 
 release
EWR for peanuts.

## GENERAL INFORMATION

**PEANUT EWR **
**2008 CROP YEAR**
**Activities**

**PRODUCER**

**Notes:**
Revised 9/9/08
Producer Action:
 requests warehouse (current holder) to mark the peanut EWR as loanable and authorizes the Provider to change the current holder to CCC, if applicable
 indicates whether the EWR will be used for loan or LDP
  	Note: CCC is not required to be the holder of receipts for LDP request
 requests for loan/LDP at local FSA COF 
 provides FSA COF with a list of peanut EWR’s including:
	- producer name and share
   - farm number
   - warehouse receipt number
   - warehouse code
   - peanut type.
 completes loan/LDP application at FSA COF. 

## GENERAL INFORMATION

**PEANUT EWR **
**2008 CROP YEAR**
**Activities**

**PRODUCER**

**WAREHOUSE**

**Notes:**
Revised 9/9/08
Warehouse Operator Action:
 issues and forwards peanut EWR data to Provider
 	requests the Provider, on behalf of the producer to mark the warehouse receipt as loanable. 

## GENERAL INFORMATION

**PEANUT EWR **
**2008 CROP YEAR**
**Activities**

**PRODUCER**

**WAREHOUSE**

**FSA COUNTY OFFICE**

**Notes:**
Revised 9/9/08
County Office Action:
 receives loan application from producer including a list of EWR numbers
 creates a EWR loan/LDP file request
 transmits the request for EWR to Provider’s FTP server 
  EWR request file contains:
	- producer name
	- warehouse code
 	- license type
   - warehouse receipt number
	- peanut type
   - State/County code of requesting FSA COF
 retrieves and downloads the EWR from  Provider’s server
 sends acknowledgment to the Provider for the EWR downloaded by the County Office.
Note: EWR’s that have been downloaded by a County Office cannot be downloaded by another County Office.  Inquiry capability is available for other Counties for all EWR’s. 

## GENERAL INFORMATION

**FSA COUNTY OFFICE**

**PEANUT EWR **
**2008 CROP YEAR**
**Activities**

**PRODUCER**

**WAREHOUSE**

**EWR PROVIDER**

**Notes:**
Revised 9/9/08
EWR Provider Action:
 maintains database of EWR receipts
 retrieves request by FSA COF from FTP server
 processes request file and places requested EWR file on FTP server
  EWR’s from provider contain:
	- producer/farm data
      - current holder name and date
      - warehouse receipt information, including weights and grade factors.
 marks EWR record in data base for the requesting County
 notifies requesting FSA COF if requested EWR is not found.
Note:  Request and response time is within 1 to 2 minutes.

## GENERAL INFORMATION

**EWR PROVIDER**

**FSA COUNTY OFFICE**

**PEANUT EWR **
**2008 CROP YEAR**
**Activities**

**PRODUCER**

**PRODUCER**

**WAREHOUSE**

**Notes:**
Revised 9/9/08
FSA County Office Action:
 validates the downloaded EWR files 
 completes the loan/LDP file
 transfers loan/LDP file from PC Peanut EWR Software to APSS
Note: Warehouse receipt and grading information will be pre-filled in the APSS loanmaking screen.
 completes loan/LDP processing in APSS
 updates Provider receipt record to indicate the status of the loan/LDP.

## GENERAL INFORMATION

**EWR PROVIDER**

**FSA COUNTY OFFICE**

**PEANUT EWR **
**2008 CROP YEAR**
**Activities**

**PRODUCER**

**PRODUCER**

**WAREHOUSE**

**KC-NITC**

**Notes:**
Revised 9/9/08
KC-NITC:
 receives loan/LDP data (PK8) from the COF
 transmits to the Provider the APSS loan/LDP data transmitted by the COF.

## Slide 11

**Notes:**
From your PC desktop, go to Start menu and select the Peanut EWR application software.  The PC Peanut Menu 000 will be displayed.

## Office Profile

**Establishing Office Profile**

**Notes:**
Establish an Office Profile for each:
 	COF processing peanut loans and LDP's 
	Peanut CMA, if applicable
 	Peanut DMA, if applicable.

**Notes:**
Revised 9/9/08

From Menu 000, Click on Option 2, Update Office Profiles. 
Screen PNC20000 will be displayed.
Notes:
 Office Profile must be created for every COF, CMA or DMA.
 COF using 2 computers to process EWR’s for the same COF, CMA or DMA
   must:
	establish establish the Office Profile in the  second computer
	start the file sequence number in the second computer at “80500” (for the 2008 crop year). 	
Note:	Start the file sequence number in the first computer at “80001”.

**Notes:**
On Screen PNC20000, select Add to enter the profile for each COF, CMA or DMA maintained in the PC system. 

Screen PNC20010 will be displayed.

## (1)

**(1)**

**(2)**

**(3)**

**(4)**

**(5)**

**(6)**

**(7)**

**Notes:**
Revised 9/9/08
On Screen PNC20010, Update Office Profile as follows:
(1)  State Code - 2 digit State code	
(2)	County Code - 3 digit COF code
(3)	County Name - name of your COF, CMA or DMA
(4)	File Prefix - 3 digit alpha prefix assigned to the COF, CMA or 	DMA
	Note: Contact the State Office to get your file prefix assignment.
(5)	File Seq. # - (nyyyy) - 5 digit sequence number, where:	
			n = last digit of the crop year
			yyyy = file counter starting with “0001” 
	Example:  For the first file for the 2008 crop year, enter “80001”
(6) Check the box “Print Supplemental Rcpt List” and indicate the number of copies to print
(7) Check the box “Print Preview Lists” and indicate the number of copies to print.
Click “OK”.
Screen PNC20000 will be redisplayed. 

## Slide 16

**Notes:**
On Screen PNC20000, click on “Prev Screen”.
PC Peanut Menu 000 will be redisplayed.

## Office Profile(continued)

**Updating and Deleting **
**Office Profile**

**Notes:**
To update an existing office profile, click on the County, DMA or CMA name displayed on Screen PNC20000.
Screen PNC20010 will be displayed.  

## Slide 19

**Notes:**
On PNC20010, update the fields on the screen accordingly.
Click on:
 “Update” to update the office profile 
 “Delete” to delete the office profile.
Screen PNC20000 will be redisplayed.

**Notes:**
On Screen PNC20000, click on “Prev Screen”.
Menu 000 will be redisplayed.

## Establishing Table Files

**Frequently Used **
**Buyer/Holder Codes**

**Notes:**
The EWR holder ID is issued by the Provider to identify to whom the warehouse receipt will be released upon loan repayment.  The holder ID must be provided to the County Office when the loan is redeemed. 

Establish and maintain an EWR Buyer/Holder profile of most frequently used EWR Holder ID codes in the Frequently Used Buyer/New Holder Code file.  This file does not have to be established before using the PC Peanut EWR system however, establishing this file will allow the user to select the Holder ID from the list of Holder ID's when releasing the receipt.

## Slide 22

**Notes:**
On Menu 000, click on Option 1.  Screen PNC00000 will be displayed

## Slide 23

**Notes:**
On Screen PNC00000, click on the County, CMA or DMA name.  
Menu 001 will be displayed.

## Slide 24

**Notes:**
On Menu 001, click on Option 3.  Menu 300 will be displayed.  

## Slide 25

**Notes:**
On Menu 300, click on Option 1.  PNC22000 will be displayed.

## Slide 26

**Notes:**
Revised 9/30/04
On Screen PNC22000, click on “Add” to enter a new EWR Holder ID.
Screen PNC22100 will be displayed.

## (1)

**(1)**

**(2)**

**Notes:**
Revised 9/30/04
On Screen PNC22100, enter the:
(1) EWR ID Number
(2) EWR Holder Name
Notes: 
The producer, individual or entity redeeming the loan must provide the COF with the EWR Holder ID issued by the Provider when redeeming the loan. 
Click on “OK”.  Screen PNC22000 will be redisplayed.

## Slide 28

**Notes:**
On PNC22000, click on:
 	“Add” to enter another Holder ID data
 	“Prev Screen” to return to Menu 300.

## Establishing Table Files(continued)

**EWR Transmission Profile**

**Notes:**
Revised 9/9/08

The EWR transmission profile entries will be defaulted.  However, users MUST update the IP Address in Screen PNC24000 before downloading any EWR.

## Slide 30

**Notes:**
On Menu 300, click on Option 2.  Screen PNC24000 will be displayed.

## ftp.ccc.peanutewr.com

**ftp.ccc.peanutewr.com**

**Notes:**
Revised 9/9/08
Screen PNC24000 will be pre-filled.  Change the “IPAddress to access Peanut EWR Database to ftp.ccc.peanutewr.com.  Leave all other entries unchanged.

Click on “OK”.  Menu 300 will be redisplayed.

## Establishing Table Files(continued)

**APSS Transmission Profile**

**Notes:**
The APSS transmission profile has to be entered before processing peanut loan/LDP files.

## Slide 33

**Notes:**
On Menu 300, click on Option 3.  Screen PNC25000 will be displayed

## Slide 34

**Notes:**
On Screen PNC25000, enter the IP Address to access COF AS400 System field “199.xxx.xxx.160”, where xxx.xxx is the number assigned to the COF.
Note:
If you are unsure of the correct IP address for your AS400, contact your State IT Specialist or the National Help Desk.
Click on “OK”.  Menu 300 will be redisplayed.

## Slide 35

**Notes:**
Revised 9/30/04
On Menu 000, click on Option 5.  Screen PNC23000 will be displayed.

**Notes:**
Revised 9/30/04
On Screen PNC23000, specify the input and/or output drive by clicking on the drop down button and selecting the applicable drive to be used to install or backup files.
Click on OK.  Menu 000 will be redisplayed.

## Peanut EWR System Main Menu

**Notes:**
The Peanut EWR System Main Menu Provides the Option to:
 Create loan/LDP file request
 Download loan/LDP file
 Complete loan/LDP file that has been downloaded from Provider
 Transfer completed loan/LDP file to APSS.

## Slide 38

**Notes:**
On Menu 000, click on Option 1.  Screen PNC00000 will be displayed.

## Slide 39

**Notes:**
On Screen PNC00000, click on the County, CMA or DMA name.
Menu 001 will be displayed (Refer to page 41).

## Process Loan/LDP Files

**Build Loan/LDP File **
**Using Data Entry**

**Notes:**
County Office must build a Loan/LDP file to request the EWR data from the Provider.

## Slide 41

**Notes:**
On Menu 001, click on Option 1.  Menu 100 will be displayed.

## Slide 42

**Notes:**
To login to the Peanut EWR System, on Menu 100, click on Option 1.
Screen PNC01000 will be displayed.

## (1)

- (2)

- (3)

- (4)

- (5)

- (6)

- (7)

**Notes:**
Revised 9/30/04
Create loan/LDP file listing the EWR data to be requested from the Provider by completing the following fields on Screen PNC01000:
(1)	Producer Name - enter the name of the producer
	Note:  Click on the "Use Previous Producer's Name" button to display the previous producer name entered.
(2)	File Seq. #	 - the system automatically assigns this number
(3)	Warehouse Code - enter the applicable warehouse code of the storing 	warehouse	
(4)	License Type - If the warehouse license type is:
 	Federal, enter “US” 
 	State, enter the State abbreviation
 	Unlicensed, enter “NL”.	
(5)	Crop Year - defaults to the current crop year
(6)	Payment Type - click on the applicable payment type:
 	Loan using EWR
 	LDP using EWR
(7)	Peanut Type - click on the applicable peanut type:
 Runner (RUN); Virginia (VIR); Valencia (VAL); Spanish Southeast (SPE); Spanish Southwest (SPW).
IMPORTANT:	
Starting with the 2004 crop year, each loan must have the same State where peanuts were inspected.
Click on “Next Screen”.  Screen PNC02000 will be displayed.

## (1)

**(1)**

**(2)**

**(3)**

**(4)**

**(5)**

**Notes:**
Revised 9/30/04
On Screen PNC02000, complete the information required on the screen as follows:
(1)	Last receipt on previous page - system automatically displays this warehouse receipt number
(2)	Auto Fill Receipt Numbers By -  if several EWR numbers in sequence are to be downloaded, enter the warehouse receipt interval.  This function is optional.  The 	user may enter all the receipts individually.
Notes: 
	Entering "1" will auto fill each warehouse receipt number by interval of 1.  Example: 101, 102, 103, 104, 105, etc.
	Entering "2" will auto fill each warehouse receipt by interval of 2.  Example: 101, 103, 105, 107, 109, etc.
	To auto fill the box, position the cursor in the EWR number that has been entered.  	PRESS "F2" key and all EWR number fields following that field will be filled in 	sequence. 
	To auto delete, position the cursor in the EWR number field to be deleted and delete the 	entry.  PRESS "F2" key and all EWR number fields following that field 	following that 	field will be deleted.	
(3)	File Seq. # - the system automatically assigns the number
(4)	Enter Receipt Numbers - enter the EWR numbers associated with the producer's loan/LDP request
(5)	Total Receipts Entered - The system automatically fills in the entry when user clicks on “Update”.

## Slide 45

**Notes:**
Revised 9/30/04
After completing the entries on the Screen PNC02000, click on either of the following buttons:
 	“Update” - The entries on the screen will be saved.  Screen PNC02000 will be redisplayed the the Total Receipts Entered field will be updated.
	WARNING: If the user does not click on “Update” all changes to the data on the screen will be lost.
	"Page Backward” - Screen PNC02000 that was previously completed will be displayed .	
 	"Page Forward” -A blank Screen PNC02000 will be redisplayed to enter additional receipt information. 	
 	"Update and Page Forward” -Existing Screen PNC02000 will be updated and a blank Screen PNC02000 will be redisplayed to enter additional receipt 	information.
 	"Next Screen” -Screen PNC03000, Loan/LDP File Summary will be displayed .	
 	"Prev Screen” - Screen PNC01000 will be redisplayed.	

## Slide 46

**Notes:**
Revised 9/30/04
On Screen PNC03000, verify the Loan/LDP File Summary.
If:
 	not correct, click on “Prev Screen”.  Screen PNC02000 will be redisplayed.
 	correct, click on “Next Screen”.  The EWR File Review List will be printed.  
Menu 100 will be redisplayed.  The loan/LDP file is ready to be downloaded.

## EWR File Review List

- CNTY:	28-083		U. S. DEPARTMENT OF AGRICULTURE         PREPARED: 08-29-04
- FILE SEQ:	TST30001	      	         FARM SERVICE AGENCY	                    AS OF: 08-29-04
- REPORT ID:	PNC031-R001	          EWR FILE REVIEW LIST	                         PAGE:        1
- PRODUCER:  JOHN DOE
- WHSE:  72123       CROP: 04	PAYMENT TYPE:  LOAN USING EWR     LICENSE TYPE CODE: US
- LINE	 WHSE
- NUM	 RCPT
-        1	0000101
-        2	0000102
-        3	0000103
-        4	0000104
- TOTAL
- RCPTS
- 	 4

**Notes:**
Revised 9/30/04
EWR File Review List
The report provides a listing of the warehouse receipt submitted by the producer when requesting a loan or LDP.

## Process Loan/LDP Files(continued)

**Download EWR Information**

**Notes:**
COF must download the loan/LDP file to request for the EWR data from the Provider. 

## Slide 49

**Notes:**
On Menu 100, click on Option 3.  Screen PNC12000 will be displayed.

## Slide 50

**Notes:**
Revised 9/30/04
On Screen PNC12000, select the file to be transmitted by clicking on the file sequence number (FSN) to download.  The:
 	Selected column corresponding to the FSN will have a “Yes”.  
 	Selected Files and Selected Rcpts fields will be automatically filled.
Click on “Select All” to select all the loan/LDP files displayed on the screen.
Click on “Next Screen”.  Screen PNC12200 will be displayed.

## (1)

**(1)**

**(2)**

**Notes:**
On Screen PNC12200, enter the COF:
(1) 	EWR User ID
(2) 	EWR User Password.
The EWR User ID shall be the “U0STCTY” where:
 	“U0” = (Uzero) constant
 	“ST” = 2 digit State code
 	“CTY” = 3 digit county code.
Note: The EWR User ID and Password can be obtained from the State Office.
Click on “Next Screen”.
PNUTFTP screen will be displayed.

## (1)

**(1)**

**(2)**

**Notes:**
Screen PNUTFTP will prompt for:
(1)	Your EWR Holder ID - this will be pre-filled
(2)	Your EWR Password Here
The EWR Holder ID shall be the “C0STCTY” where:
 	“C0” = (Czero) constant
 	“ST” = 2 digit State code
 	“CTY” = 3 digit county code.
Note:  The EWR Holder ID and Password can be obtained from the State Office.

Click on “Send”.  EWR Transfer Screen will be displayed with a series of communication messages and the file will be download.
Once the file has been successfully downloaded, an EWR Validation Review Report and EWR Download Message Report will be printed.
Menu 100 will be redisplayed	.

## EWR Validation Review Report

- The _Validation Review Report_ provides a listing of the downloaded warehouse receipt(s) with the producer, previous and current holder names and the date when the current holder took possession of the receipt.

## EWR Download Message Report

- The _Download Message Report_ prints any download message from the Provider.
**	**
**	****Note:  **County Office can view but **not** use the warehouse receipt that has already been downloaded by another County Office.

## Process Loan/LDP Files(continued)

**Complete the Loan/LDP File**

**Notes:**
Review and complete the loan/LDP file received by the COF from the Provider after the download process has been completed.  

## Slide 56

**Notes:**
On Menu 100, click on Option 4.  Screen PNC13500 will be displayed.

## Slide 57

**Notes:**
On Screen PNC13500, select the file to complete by clicking on the file sequence number (FSN).  Screen PNC14500 will be displayed.

## Slide 58

**Notes:**
Revised 9/30/04
On Screen PNC14500, the contents of the EWR record will be displayed.
Verify the warehouse receipt data and validate the grade factors according to the following specifications:
 Percent moisture cannot be less than 2.50 percent or more than 10.49 percent
 Seg. 1 peanuts cannot have more than 2.49 percent of  "Total Damage" and not more than 1.00
  	percent concealed “RMD”
 Percent "Total Hulls and Kernels":
	- is equal to total “Percent SMK" plus "Total Damage" plus "Other Kernels" plus "Hulls"  percents
	- shall be between 99. 50 through 101.49 percent
 If peanut type is “VIR”, the percent "ELK" field must have a valid entry.

The field  “CCC is Holder” field should have “Y”, if the receipt will be used to request for warehouse stored loan.

If the warehouse receipt is:
 Valid - click on “Page Forward” and the next EWR will be displayed.
 Invalid - an error message will be displayed and the field with error will be highlighted.
  - click on “Move Receipt to New File” - EWR will be moved to the error receipt file which will
    automatically be assigned with a new file sequence number
  - click on “Next Error” – EWR will display the next EWR with error.

After all EWR’s in the loan/LDP file have been validated, click on “Next Screen”.  
Screen PNC15000 will be displayed.

## Slide 59

**Notes:**
Revised 9/30/04
Review Screen PNC15000 for accuracy.
Note:
	If receipts were moved to an error file, the new file sequence number for the newly created file will be displayed on the right side of the screen.
	Click on “Edit Receipts” to make corrections, if necessary.
	Example: 
	If a receipt has different peanut type, warehouse code or inspection State, the receipt may be removed from the existing loan/LDP file and moved to a new file.  	The new file name will be displayed on Screen PNC15000.

Check the Print Rcpt List and indicate the number of copies to print the EWR File Review List.  Uncheck the box to not print the report.
Create backup diskette by checking the create diskette box.
	Notes:  
	Backup of the completed files highly recommended.  In 2004, the software has been enhanced to allow backups on a diskette, memory stick, network drive or 	local drive.  

	Click on “Next Screen”.  Menu 100 will be redisplayed.
	Note:
	The completed loan/LDP file will be ready for transfer to APSS.

## Process Loan/LDP Files(continued)

**Correct a Loan/LDP File**

**Notes:**
Loan/LDP file may be corrected:
 	before the file has been downloaded
 	after the file has been downloaded
 	after the the file has been completed
 	after the file has been transferred to APSS.

## Slide 61

**Notes:**
On Menu 100, click on Option 5.  Screen PNC19000 will be displayed.

## Slide 62

**Notes:**
Revised 9/30/04
On Screen PNC19000, select the file to be corrected by clicking on the file sequence number (FSN).  Screen PNC0100 will be displayed.

## Slide 63

**Notes:**
Revised 9/30/04
Review the entries on Screen PNC01000. 
Click on “Next Screen”.  Screen PNC02000 will be displayed. 

## Slide 64

**Notes:**
Revised 9/30/04
On Screen PNC02000, click on the receipt number to be updated.

## Process Loan/LDP Files(continued)

**Transfer Loans/LDP Files to APSS**

**Notes:**
Loan/LDP files containing valid EWR’s that have been downloaded and completed can be transferred to APSS for loan/LDP processing functions.

The system has the ability to:
 move more than 1 loan/LDP file to the transfer queue
 delete a loan/LDP file from the transfer queue.

## Slide 66

**Notes:**
On Menu 100, click on Option 6.  Menu 110 will be displayed.

## Slide 67

**Notes:**
On Menu 110, click on Option 1.  Screen PNC16000 will be displayed.

## Slide 68

**Notes:**
On Screen PNC16000, click on the file sequence number (FSN) to be added to the APSS transfer queue. The: 
 	Selected column corresponding to the FSN will have a “Yes”.  
 The number of Selected Files and Selected Rcpts fields will be
		automatically filled.
Click on “Select All” to add all files displayed on the screen to the 	transfer queue.
Click on “Next Screen” to select more files, if applicable.  A Files for Transfer to APSS report will be printed.
Menu 110 will be redisplayed.

## Slide 69

**Notes:**
On Menu 110, click on Option 2.  Screen PNC17100 will be displayed.

## Slide 70

**Notes:**
On Screen PNC17100, click on the file sequence number (FSN) to be deleted from APSS transfer queue. The: 
 	Selected column corresponding to the FSN will have a “Yes”.  
 	The number of Selected Files and Selected Rcpts fields will be
	automatically filled.
Click on “Select All” to delete all files displayed on the screen to the transfer queue.
Click on “Next Screen” to select more files, if applicable.
Menu 110 will be redisplayed. 

## Slide 71

**Notes:**
On Menu 110, click on Option 5.  Screen PNC17000 will be displayed.

## Slide 72

**Notes:**
On Screen PNC17000, click on the file sequence number (FSN) to be transferred to APSS transfer queue. The: 
 	Selected column corresponding to the FSN will have a “Yes”.  
 	The number of Selected Files and Selected Rcpts fields will be
	automatically filled.
Click on “Select All” to transfer all files displayed on the screen to the transfer queue.
Click on “Next Screen” to select more files, if applicable.  

The screen to logon to the AS400 will be displayed.  Enter your:
 	AS400 User Name
 	AS400 Password.

## Processing EWR in APSS

**FSA Peanut EWR Report**

**Notes:**
Upon transferring the loan/LDP file to APSS, the FSA Peanut EWR Report (PKA965-R001) will be printed listing the files that were successfully transferred to APSS.  

Note:  
A file transferred to APSS must be processed on the same day of the transfer.  Otherwise, the file will be deleted from APSS and has to be transferred again when the user is ready to process the loan/LDP.

## Processing EWR in APSS(continued)

**Notes:**
After the EWR loan/LDP file is transferred to APSS, perform the normal loan and producer verification routines in APSS.

## Slide 75

**Notes:**
Revised 9/9/08
On Menu PLA000, select Option 9.  Screen PLC09500 will be displayed.

**Notes:**
On Screen PLC09500, enter the file sequence number (FSN) of the loan/LDP file to be processed on the “Enter file name for the peanut data” field.  Press Enter.

Enter “Y” or “N” to the question “Is this the correct file?”. Press Enter. Screen PLC10000 will be displayed with the information from the EWR loan/LDP file.

Note: 
The producer name on the above file will be displayed. The loan will be processed for the person/entity name displayed on the upper left hand corner of the screen.  This name may not exactly correspond with the name of the producer on the loan/LDP file.

##  Press "Enter" To Continue    Cmd7=End Of Job                               

** ****PRICE SUPPORT - LOAN MAKING               Version: AD01  07-21-04 10:37 Term M0**
** ****------------------------------------------------------------------------------ **
** ****A & A FARMS INC                                   CY 04 LOAN#     3 COMM PNUT  **
** ****Fill in the following information for this loan:                               **
**                                                                                **
**  ****Commodity  (Alpha-code)                                      PNUT             **
**  ****Class                                                        RUN              **
**  ****Crop Year                                                    04               **
**  ****Warehouse Code (Numeric)                                     72123            **
**                                                                                **
**  ****Does this loan have multiple producers (Y or N)              N                **
**  ****Loan Application   (MMDDYY)                                  07-21-04         **
**                                                                                **
**                                                                                **
**  ****Expected Month of Loan Approval (MMYY)                       07-04            **
**  ****Is this a repledged loan? (Y or N)                           N                **
**                                                                                **
**                                                                                **
**                                                                                                                                                                **
**                                                                                **
** ****Press "****Enter" To Continue    Cmd7=End Of Job**

**Notes:**
Verify and complete Screen PLC10000, then press Enter.  
Screen PLC10005 will be displayed.

-     		        **083-LEFLORE                              PLC10005        **
** ****PRICE SUPPORT - LOAN MAKING               Version: AD01  07-21-04 11:11 Term M0**
** ****------------------------------------------------------------------------------ **
** ****A & A FARMS INC                                   CY 04 LOAN#     3 COMM PNUT  **
**  ****Fill in the following information for this loan:                              **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
**    ****Date Documents/Warehouse Receipts Received (MMDDYY)   07-20-04              **
**                                                                                **
**                                                                                **
**                                                                                **
**    ****State Code where peanuts were inspected               13                    **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
** ****Press "Enter" To Continue    Cmd3=Previous Screen    Cmd7=End Of Job****           **
** **

**Notes:**
Revised 9/30/04

On Screen PLC10005, enter the:
  Date Documents/Warehouse Received Receipt 
  State Code where the peanuts were inspected.
    Note:  The State code where peanuts were inspected shall be the first 2
               digits of the buying point number data field in the EWR file.
Press Enter.  Screen PLA11000 will be displayed.

##  		        083-LEFLORE                              PLA11000        PRICE SUPPORT - LOAN MAKING              Version: AD01  07-21-04 11:16 Term M0

**------------------------------------------------------------------------------ **
** ****A & A FARMS INC                                   CY 04 LOAN#     3 COMM PNUT  **
**  ****Fill in the Farm Numbers where commodity was produced.                        **
**                                                                                **
**         ****123                                                                    **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
** ****Are there additional Farm Numbers? (Y or N)                                    **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
** ****Press "Enter" To Continue    Cmd3=Previous Screen    Cmd7=End Of Job           **
** **

**Notes:**
Revised 9/30/04

On Screen PLA11000, enter the farm number where the commodity was produced and press Enter. 
Screen PLC40005 will be displayed.

Note:  This screen is not displayed when processing DMA or CMA loans.

## Slide 80

**Notes:**
On Screen PNC40005, the message “Receipts being processed” will be displayed.  Press Enter. 
Screen PLC40000 will be displayed.

**Notes:**
Revised 9/9/08

Screen PLC40000 will be displayed with EWR information from the EWR loan/LDP file.  Verify and complete Screen PLC40000.  
Notes:  Starting the 2004 crop year, the screen has been modified to not
             require entry of:
 Net Pounds
 LSK Pounds
 Total Pounds 
 In Transportation Code.
The warehouse receipt information will be pre-filled with data from loan/LDP file from the Provider.  The data cannot be edited.  Receipts with errors must be returned to the Provider.  

Press Enter.  Screen PLC23505 will be displayed.

## Slide 82

**Notes:**
Screen PLC23505 will display validation messages.  
On the question “ Do you want to view a specific receipt?”.  
If:
 	“Y” - Screen Screen PLC23505 will be displayed.
 	“N”- Screen PLC11000 will be displayed.

- 		     **083-LEFLORE                              PLC23500        **
**PRICE SUPPORT - LOAN MAKING               Version: AD01  07-21-04 11:29 Term M0**
**------------------------------------------------------------------------------ **
** ****A & A FARMS INC                                   CY 04 LOAN#     3 COMM PNUT  **
**                          ****GRADING FACTORS INPUT - PEANUTS                       **
**                                                                                **
**                                                                                **
**    ****Receipt Number               401                                            **
**                                                                                **
**         ****Grade..............       1        Moisture...........          9.13   **
**         ****Foreign Material...    3.71        Sound Splits.......          4.98   **
**         ****Total SMK..........   73.22        Other Kernels......          4.69   **
**         ****Total Damage.......     .59        Hulls..............         21.08   **
**         ****Total Kernels/Hulls   99.58        Concealed RMD......           .08   **
**         ****ELK................                                                    **
**                                                                                **
**                                                                                **
**                                                                                **
**                                                                                **
**    ****Do you have additional Receipts? (Y or N)                                   **
**                                                                                **
**                                                                                **
** ****Press "Enter" To Continue    Cmd3=Previous Screen    Cmd7=End Of Job           **
** **

**Notes:**
Revised 9/30/04

Verify Screen PLC23505.  Press Enter.  The system will validate the receipt.  
Screen PLC11000 will be displayed.
Complete the warehouse-stored loan according to Handbook 12-PS.

Once the loan is completed, the EWR associated with the loan can be released to the Provider.
Note:  Starting the 2004 crop year, the screen has been modified to change the
           sequence of the grade factor entry fields.

## Slide 84

**Notes:**
Revised 9/30/04

If there are more EWR to process, on Screen PNC23505, enter the receipt number.  The system will validate the EWR until all receipts are validated.

Screen PLC11000 will display the loan value information per warehouse receipt.

Note:  Starting the 2004 crop year, the file sequence number will be printer on
           the Warehouse Receipt Summary for Peanuts.

## Processing EWR in APSS(continued)

- LDP Using EWR

**Notes:**
EWR receipts can be used as production evidence for LDP request.  Follow the procedures for processing loan/LDP files and indicate on Screen PNC01000 that the payment type is for LDP using EWR. 
CCC does not have to be the holder of EWR's used for LDP. 
After the EWR loan/LDP file has been transferred to APSS, on Menu PCA005, select Option 13.  Perform the normal loan and producer verification routines in APSS according to Handbook 12-PS.

## Slide 86

**Notes:**
Revised 9/9/08
On Menu PGA000, select Option 8.  Screen PGA09500 will be displayed	

## Slide 87

**Notes:**
On Screen PCA09500, enter the file sequence number of the loan/LDP file to be processed on the "Enter file name for the peanut data" field and press Enter.

## Slide 88

**Notes:**
Enter "Y" or "N", to the question "Is this the correct file?"  Press Enter.

Note:
The LDP will be processed for the person/entity name displayed on the upper left hand corner of the screen.  This name may not exactly match the producer name in the loan/LDP file.

## Slide 89

**Notes:**
Verify and complete Screen PGA10000 then press Enter.  Screen PGA10005 will be displayed.	

## Slide 90

**Notes:**
Verify entries on Screen PGA10005 and press Enter.
Complete the LDP according to Handbook 12-PS.	
Release the EWR associated with a completed LDP following the procedures for releasing EWR’s.	

## Release EWR

**Notes:**
EWR’s downloaded by the COF must be released back to the Provider if the receipt:
 	is being released to the new holder
 	is returned because of error in the warehouse receipt data
 	has been downloaded by mistake and returned to the previous holder.

Note:  Warehouse receipts associated with a loan correction will have to be released only if the EWR has error in the data or downloaded by mistake.

## Slide 92

**Notes:**
On Menu 001, click on Option 2.  Menu 200 will be displayed.

## Slide 93

**Notes:**
On Menu 200, click on Option 1.  Screen PNC50000 will be displayed.

## (1)

**(1)**

**(2)**

**(3)**

**(4)**

**Notes:**
Revised 9/30/04
On Screen PNC50000, enter the file sequence number (FSN) or select FSN by clicking the Select FSN from List button.

On the Release Reason Code, select the reason for releasing the receipt by clicking on :
 Receipt is being released to a new holder (If the loan is repaid, the new holder is the person/entity that repays the loan.)
(2) Downloaded by mistake/return to previous holder for correction (If downloaded in error, or there is error on the receipt, it will be returned to
     the Provider and if applicable, to the previous holder indicated on the EWR).
If releasing the receipt to a new holder enter the:
(3) New Holder ID 
(4) New Holder Name or select (5) holder ID by clicking the Select Holder ID button.
Click on "Next Screen".
Screen PNC53000 will be displayed.

## Slide 95

**Notes:**
On Screen PNC53000, click on the receipt number to be released.  A “Yes” will be displayed on the Selected column.

Click on “Select All” to select all receipt for release.
Click on “Next Screen”.
Menu 200 will be redisplayed.

**Notes:**
On Menu 200, click on Option 2, to transmit the release request to the Provider.

## (1)

**(1)**

**(2)**

**Notes:**
On Screen PNC12200, enter your:
(1) EWR User ID 
(2) Password to transfer the file for release to the Provider.
Click on “Next Screen”.
Screen PNC5400 will be displayed.  

## Slide 98

**Notes:**
On Screen PNC54000, select the file sequence number (FSN) of the receipt to release.
Click on “Next Screen”.
The PNUTFTP screen will be displayed.

## (1)

**(1)**

**(2)**

**Notes:**
Revised 9/30/04
On the PNUTFTP screen:
(1) “Your EWR Holder ID” will be pre-filled. 
(2)  “Enter Your EWR Password Here” has to be entered by the user.
A series of communication messages will be displayed on the screen.
When completed the EWR Release Confirmation List will be printed.
Menu 200 will be redisplayed. 

## EWR Release Confirmation List

- The _EWR Release Confirmation List _ indicates the warehouse receipt number, name of the new EWR holder, Release Date, Status and Release Reason of each EWR being released to the Provider.

## EWR System Main MenuOther Functions

**Print Receipt List**

**Notes:**
This function provides the COF the ability to print the contents of the loan/LDP file.

## Slide 102

**Notes:**
On Menu 001, click on Option 6.  Menu 600 will be displayed.

## Slide 103

**Notes:**
On Menu 600, click on Option 1.  Screen PNC19200 will be displayed.

**Notes:**
On Screen PNC19200, click on the file sequence number (FSN) to print.
Click on “All” to print EWR’s in all the files.
Click on “Next Screen”.  Menu 600 will be redisplayed.

## Slide 105

**Notes:**
Click on the Print Receipt Lists box and indicate the number of copies to print. EWR Peanut Receipt Detail List will be printed. 
Click on “Next Screen”. 
Menu 600 will be redisplayed. 

## Slide 106

**Notes:**
On Menu 600, click on Option 2.  Screen PNC91000 will be displayed.

## Slide 107

**Notes:**
On Screen PNC91000, enter the server backup location or click on the Change Backup Directory button to select the directory containing the loan/LDP file backups.
Select the Backup ID to restore.
Click on “Next Screen”.  Restore process will be completed.
Screen PNC92500 will be displayed.

## Slide 108

**Notes:**
On screen PNC92500, click on the file sequence number (FNS) to restore.
Click on “Select All” to select all files on the screen.
Click on “Next Screen”.  
A pop up screen will prompt the user to confirm the restore process.  Click on “OK”.
Menu 600 will be redisplayed.

## Slide 109

**Notes:**
Loan/LDP files can be restored from backup diskettes created by the COF.
On Menu 600, click on Option 3.  Screen PNC62000 will be displayed.

IMPORTANT:
Do not use this option to load files from diskette that contain new loan/LDP files. 

## Slide 110

**Notes:**
On Screen PNC62000, a warning message will be displayed alerting the user that the option will be used to restore loan/LDP file from backup diskette.  Do not use this option to load diskettes which contain files for new loans/LDP’s.
Click on “Next Screen”.  A “Reload Backup Files” pop up screen will be displayed.

## Slide 111

**Notes:**
Insert the backup diskette in the diskette drive and click “OK”. 
When completed, Menu 600 will be redisplayed.

## Slide 112

**Notes:**
This function will remove the loan/LDP files that are no longer needed from the system.  Do not remove any files associated with receipts that are still outstanding or receipts that have to be released back to the new or previous holder.

IMPORTANT:
Backup all files to the server before using this option.

On Menu 600, click on Option 4.  Screen PNC64000 will be displayed.

## Slide 113

**Notes:**
Revised 9/30/04
On Screen PNC64000:
 	enter the crop year to be removed
 	select the type of files to be removed by clicking either:
 Loan files
 LDP files
 Loan and LDP files.
 	Select the status of files to be removed by clicking either:
 Completed files only
 Incomplete files only
 Complete and Incomplete files.
Click on “Next Screen”.  Screen PNC65000 will be displayed.

## Slide 114

**Notes:**
On Screen PNC65000, click on the file sequence number (FSN) to delete.
Click on “Select All” to select all files to be removed.
Click on “Next Screen”.  A “Delete Completed Loan/LDP files” pop up screen will be displayed.

## Slide 115

**Notes:**
Revised 9/30/04
Click on “Yes” or “No”  to the question “Are you sure you wish to delete the selected file?”.
Menu 600 will be redisplayed.

## Slide 116

**Notes:**
Loan/LDP file containing multiple receipts may be split into 2 separate files.  This option allows the user to select a receipt from the original loan/LDP file and move that selected receipt to another loan/LDP file with a new file sequence number assignment.

Examples of reasons for splitting the file are to group the receipts according to:
 	loan/LDP requested by the producer
 	warehouse location where the peanuts are stored.

On Menu 600, click on Option 6.  Screen PNC66000 will be displayed.

**Notes:**
On Screen PNC66000, click on the file sequence number (FSN) of the loan/LDP file to be split.  Screen PNC67000 will be displayed.

**Notes:**
Revised 9/30/04
On Screen PNC67000, click on the receipt number to be split from the existing loan/LDP file.  A “Yes” will be displayed in the Select column.
Click on “Next Screen”.  Screen PNC68000 will be displayed.

## Slide 119

**Notes:**
Verify the fields displayed on Screen PNC68000.  If entries are correct, click on “Next Screen”.  Menu 600 will be redisplayed.

**Notes:**
This option is used to backup the peanut files to the server.
On Menu 000, click on Option 7.  Screen PNC90000 will be displayed.

## Slide 121

**Notes:**
Revised 9/30/04
Screen PNC90000 will display the backup location.  Change the backup directory, if necessary.

Note: Starting the 2004 crop year, the system will provide the ability to select the input/output drive to be used for backup.

Click on “Run Backup”  to complete the backup process.
Menu 000 will be redisplayed.