# Presentation: 204521

## Interacting Electronically with NIH - Part II

**Interacting Electronically with NIH - Part II**

-  June 12, 2006

## 
Provide overview of eRA Commons features beyond E-Submission

- Provide overview of eRA Commons features beyond E-Submission

## Managing After the SubmissioneRA Commons Features

- Status
- Just in time (JIT)
- Electronic Streamline Non-competing Award Process (eSNAP)
- Closeout
- No-Cost Extension
- Financial Status Reports (FSR)

## STATUS

**Search screen allows the SO to narrow the list of results.  PI search automatically selects all applications belonging to the PI.**

## STATUS Hit List

**1. Application ID is link to the application details.  **
**2. Status of application can be tracked from submission to close out.   **
**3.  Right side of hit list is links to other Commons functionality.**

**1**

**2**

**3**

## STATUS Details

**Only the PI can see the priority score, percentile, and summary statement.**** **

## Just In Time

- Capability to electronically submit Just-In-Time pieces of the application (*Other Support, IRB and/or IACUC Approval Dates, Human Subjects Education info*)
- Link appears for applications with a priority score between 100 and 300 or percentile <= 30.0
**Not** an indication that application will be awarded
- Wait for a request to submit the information
- You should receive either a system-generated email or be contacted by the Grants Management Specialist (GMS)
- Consult assigned GMS to be sure

## Just In Time

**Just In Time**

**Click on the JIT link in the Actions column of the Status hit list.**

## Just In Time

**PI can enter the Other Support File, IRB Date, IACUC date, and HS Education information, but the SO must submit the information to NIH.**

## Electronic Streamline Non-competing Award Process (eSNAP)

- Electronic submission of annual SNAP Progress Reports
- First NIH-wide eSubmission system
- Most non-competing grants at NIH are streamlined
- SO can enable the organization to submit eSNAPs
- Benefits:
- Submission deadline is 45 days prior to start date instead of 60 days
- Reduces duplicative data entry
- Testing a streamlined business process for research involving Vertebrate Animals and/or Human Subjects Research

## PI or designated assistant can begin the process, upload progress report, and enter any or all of the administrative data
eSNAP can be routed to staff for approval
SO submits the completed eSNAP to NIH
SO can delegate submit privileges to any or all PIs at the organization

- PI or designated assistant can begin the process, upload progress report, and enter any or all of the administrative data
- eSNAP can be routed to staff for approval
- SO submits the completed eSNAP to NIH
- SO can delegate submit privileges to any or all PIs at the organization

## eSNAP

**Begin the eSNAP either from the Action column of the Status Hit List or the eSNAP item on the menu bar.**

## eSNAP Hit List

**PI hit list shows all grants and applications with the Grant Number of eSNAP-eligible grants hyperlinked.**

## Close Out

- Capability to electronically submit required Closeout documents for applications in Closeout status
- GM Specialist at NIH must mark the grant “ready for close out” before the link appears in Commons  (*contact assigned specialist if records are not appearing*)
- Items are:
- FSR
- Final Progress Report
- Final Invention Statement

## Close Out

## No-Cost Extension

- Capability to electronically submit no-cost extension notification to NIH
- Grants in the last support year of the project period may be extended 1 time by the AOR/SO for 6, 9, or 12 months.
- Extension may not involve any additional costs
- Email notification is sent to NIH Grants Management staff when the AOR/SO processes the extension

## No-Cost Extension

## Financial Status Report

- Statement of expenditures that is usually due within 90 days from the end of the budget period or project period
- Schedule for submitting FSR is normally specified in the Notice of Grant Award
- Can be searched by individual grant number, all FSRs for the institution, or by the status of the FSR

## FSR Search Screen

## FSR Hit List

## We’re in this together. Help spread the word!

## ___________________Thank you!