# Presentation: 261942

## Office of Scientific and Technical Information

- United States Department of Energy

- STIP Meeting April 20-21, 2005

- The Range of OSTI Activities

***Sharon M. Jordan***
**Assistant Director**

## FY 2005 Overview

- OSTI Organization
- OSTI’s Internal and External Roles
- Products/Services
- The STI Program

## Slide 3

## Budget and Staffing Over Time

**Budget and Staffing Over Time**

## OSTI and the Office of Science

- OSTI is a component of SC’s IM office (SC-33)
- SC-33 includes IT and corporate systems
- “TIMP” is no longer a budget line item
- Opportunities to make science and scientific information more visible

## Relationship with Office of Communications

**To make science more visible:**
** ****World Year of Physics**
** ****AAAS**, **NSTA, other exhibits**
**To support science communications**
** ****Expertise with e-journals and searching**
** ****Web policy and practices**
** ****Publications and images**

##  STI and Other DOE Programs

- OSTI continues to work with a number of HQ Programs on projects specific to their needs
- EIA partnership on STI plus other docs
- EE Programs seeking STI in specific subject areas (e.g., geothermal)

## In Federal arena ... looking out for impacts to STIP

- OMB requirements
- Peer review of scientific information
**OMB issued final guidance December 17, 2004**
- Follows Information Quality Act of 2002
- DOE implementation due June 2005 for 1st set
- Web content
- ICGI working groups
- Taxonomies
- Access, search, etc.

## PEER REVIEW OF GOVERNMENT SCIENCE DOCUMENTS 

**http://www.whitehouse.gov/omb/inforeg/infopoltech.html**

**Applies to:**
***"influential" scientific information***** - information the agency reasonably can determine will have or does have a clear and substantial impact on important public policies or private sector decisions**
***"highly influential scientific assessments,"***** which could affect the public or private sector by more than $500 million in any one year or which are novel, controversial, or precedent-setting or are of significant interest to more than one agency**

## International: ETDE

**ETDEWEB continues to grow: over 3.5 million records, 115,000 direct full text and many more with links**

**Special project in 2004: close to 300,000 records now have DOIs in ETDEWEB**

**Added the ability to download citations and make newer PDFs fast Web viewable**

**In 2004, access to ETDE opened to many developing  countries, supporting the G8 Energy Ministers' commitment to push energy technologies to developing world. **

## International: ETDE

**August 2004: Secretary of State Colin Powell issued a cable to all U.S. embassies announcing availability of ETDE to developing countries in support of the G8 Energy Ministers' goal to push energy technologies to the developing world.  **
***"State Department officials at embassies and consulates in the following countries are strongly encouraged to communicate this new access to their government counterparts in each country as well as to research and academic institutions/societies where appropriate . . . The U.S. Department of Energy's Office of Scientific and Technical Information, within the Office of Science, fulfills U.S. obligations to the ETDE agreement." ***

## International: INIS

**INIS will be demonstrating new INIS database end of April, which enhances full-text linking capability**

## 1940’s

**1940’s**

**Atomic Energy Commission Created**
**Technical Information Program Established**
**Nuclear Science Abstracts Began**

**Microcard/Microfiche Program **
**Full Text Dissemination of STI to GPO**
**Atoms-For-Peace Program**

**1950’s**

**1960’s**

**Computer Technology Used**
**International Nuclear Information System (INIS) Created**

**1970’s**

**AEC abolished; ERDA Established**
**Energy Data Base (EDB) Began**
**ERDA Abolished; DOE Established**
**DOE O 1340.1 includes Technical Reports**
**Technical Information Meetings Initiated**

**1980’s**

**International Energy Technology Data Exchange (ETDE) **
**Non-nuclear Energy Information Shared**
**Hierarchical Data Structure **
**DOE STI Orders Created**

**Digitization of Report Literature**
**Evolution of the Internet**
**Streamlined Directive**
**STIP Strategic Plan**
**DOE Collaboration w/GPO**
**Adopted Dublin Core**

**2000’s**

**Web Information Tools**
**Distributed Searching**
**Relevancy ranking**
**Alert Services **
**Technology Innovations**
**Increased STI Usage via Web**
**Electronic Transition Complete**

**1990’s**

**The STI Program Through the Decades**

## Chronology of STIP, Pre-Web

**Internet Era of DOE STI**

## 2005 and beyond - We’re not done yet!....

**Internet Era of DOE STI (cont.)**

***July 2003***

***May 2004***

- Science.gov 2.0 launched

- Relevancy ranking introduced

- PrePRINT Network expanded

- Renamed E-print Network

***April 2004***

- ScienceLab launched

- NSTA National Convention

***April 2005***

- DOE community

- SRC launched to

## Measurable Progress since last year

- Path to comprehensiveness
- Patents
- Conferences
- Efficiency improvements
- E-Link and Dublin Core integration
- Data clean up
- Harvesting

## Special Delivery to DOE

**For DOE and DOE contractors only**
**Offers features not yet seen in our public products**

**Special Delivery to DOE**

## SRC Access Policies Finely Tuned

- IP Address authenticated (DOE sites)
- Can view unclassified, unlimited categories of bib data and full text; searches run across all bib data
- Registered users, logged in
- Can view ALL bib data and unclass., unlimited FT; then request approval for other categories
- Registered users, with specific access approval
- Can view ALL bib data, all unlimited FT, and FT for which they have been granted specific access approval

## Document Access Approvals

- Defined Category-by-Category (see chart)
- Individual Documents by Individual Requestor (service shift)
- Scanning upon Request (free)
- Merging Data Cleanup for Documents and Records (sunset and release dates)

## Alert Service

_**Recently added to:**_
- Science.gov
- E-Print Network
- SRC

## Recently upgraded to include relevancy ranking, author search in Web sites, and postscript to PDF conversion.

**Alert Service offered to patrons of ArXiv, as one of sources in E-Print Network.**
**Now combines full-text searching of over 590,000 e-prints and 17,200 Web sites, as well as links to 2,300 science societies. **

## Leveraging Alert Service

- At _[http://arxiv.org/](http://arxiv.org/)_ is stated: The Cornell University Library acknowledges the support of Sun Microsystems and U.S. Department of Energy's Office of Scientific and Technical Information (providers of the _[E-Print Alert Service](http://www.osti.gov/eprints/arxivalerts.html)_, which automatically notifies users of the latest information posted on arXiv and other related
- http://www.osti.gov/eprints/arxivalerts.html is a special interface for the eprint archive patrons

## Focus areas for STIP 

** ****Source data (numeric data)**

** ****STI Policy**

** ****Distribution of effort**
** ****Data consistency**

** ****Future of reference linking**

** ****Archival/preservation**

** ****Backfiles/digitized legacy docs**

## Policy – Philosophy or fundamental values; sets framework; states purpose; other directives flow from policy.
Order – Objectives, requirements, and responsibilities.
Notice – Timely notifications of changes.
Manual – More specific requirements
Guide – Non-mandatory best practices.

**Policy – Philosophy or fundamental values; sets framework; states purpose; other directives flow from policy.**
**Order – Objectives, requirements, and responsibilities.**
**Notice – Timely notifications of changes.**
**Manual – More specific requirements**
**Guide – Non-mandatory best practices.**

**DOE O 241.1A**

**DOE G 241.1-1A**

## Making Accommodations

**In a distributed STI environment, OSTI’s actions affect you – and vice versa.**
**We understand that we do not own the full text.**
**Value-added service is our goal.**

## Rethinking Business Rules

**For a Broader, Distributed STI Program**

**Many of our business rules written for reports**
**Distribution of product types – journal citations, conference papers – required revisions**

## DOIs: The Opportunity

**CrossRef membership offers capability to assign DOIs to DOE’s documents**
**If site provides a DOI, we will retain it in record**
**For documents in IB which have no DOI, OSTI will acquire one via its CrossRef subscription **
**Coordination up front is our goal**

## Information and Data

- Emerging issue is data as a key source information
- Data management issues follow similar rationale to STI
- Also opportunity for linking text and data

## Reference Linking

**Proof of concept: To link full-text documents cited in the references of DOE reports in the Information Bridge. **
**Purpose: To demonstrate linking of resource material *****within***** a document.**

## Reference Linking Proposal

- OSTI will continue to offer to prove concept
- No requirement to participate – the choice is yours
- Sites that are offering similar service will be excluded

## Archival/preservation

- NARA dialog ongoing
- OSTI poised for new practice
- Proposed:
- For site-hosted documents, OSTI to download and keep copy for “backup” access if needed and long-term preservation
- Access would remain as distributed function

## Digitizing Backfiles(Legacy Documents)

- OSTI will soon be set to add digitized full text to records (FT scanned or MF blowback)
- Multiple sources to be coordinated (INIS, OSTI, labs)
- Originating site is the ‘final’ authority

## Goals Still Targeted

_**Software (ESMS)**_

**Still in the works**
**Web 241.4**
**Online searchable catalog**

## Stats Tell a Story

- Location
- Methods
- Preferences
- Scope

## Site-Hosted vs. Submitted Full-Text

## Harvested vs. Submitted STI

**Harvested vs. Submitted STI**

## Publicly Released Categories 

**Publicly Released Categories **
**FY2001-FY2005**

- Number from OpenNet, not Elink
- Submitted as OPN Doc Type = “Technical Report”

## Trends in Journal Articles Announced to OSTI

**Trends in Journal Articles Announced to OSTI**
** ****FY2001-FY2005**

## Published Citations Are Gaining on Gray Lit

**Published Citations Are Gaining on Gray Lit**
**FY2001-FY2005**

## Limited Access STI Covers Range of Possibilities

**FY2001-FY2005**

## Comparison of Collection Methods FY2001-FY2005

**Comparison of Collection Methods ****FY2001-FY2005**

**FY2005 numbers are as of March 31, 2005**

## Slide 43

## STIP brings a lot of resources to the table

**STIP brings a lot of resources to the table**

**Over the next two days, how will we use those resources to broaden STIP horizons in the coming year?**

## Speaking of progress ...

**Speaking of progress ...**

- Farm Livin' Is the Life for Me!