# Presentation: 024848

**“****Occupational Safety & Health”**
**Management Review**
**SUPPORT ORGANIZATIONS REPORTING TO THE DIRECTORS OFFICE**
- 11/19/07

## Management Review Scope

**Management Review Scope**

- Senior Management shall review the EMS and OHS management systems to ensure their continuing suitability, adequacy and effectiveness.
- The scope of this review includes the facilities, experiments and operations of **the Support Organizations Reporting to the Director’s Office** managed by Brookhaven Science Associates at Brookhaven National Laboratory in accordance with the Environmental and OSH Management Systems.
- Based on the presentation content Senior Managers shall comment on the need for change or improvement.

## Agenda of Topics

- Section 2:	Evaluation of Completeness of Hazard evaluations
- Section 3:  	Review of OSH Performance- Audits and Assessments
- Section 4  	Review of OSH Performance- Lead and Trailing Indicators
- Section 5: 	Review of Performance on Injury and Illness & Improvements Initiatives
- Section 6:	Review of Performance on FY07 OSH Objectives
- Section 7:	Communication, participation and consultation
- Section 8: 	Changing Circumstances
- Section 9:  	Planned Injury and Illness Initiatives & Objectives for FY08
- Section 10: 	Management Review Questions

**Agenda of Topics**

## Overview 
of the SORD's 
OSH Management System 

**of the SORD's **
_**OSH Management System**_** **

- Section 1:  Overview of Management System and Financial Investments

- Personnel
- Programs
- Financial Investments

## SORD ORGANIZATIONAL CHART

**Deputy Director **
**Operations**
**M. Bebon**

**Computational**
**Science**
**Center**
- J. Davenport

**Information**
**Technology**
**Division**
- T. Schlagel

**Information**
**Services**
**Division**
- M. Petersen

**Guest, User,**
- S. White-DePace

**SORD ORGANIZATIONAL CHART**

**Director**
**S. Aronson**

**Deputy Director for**
**Science & Technology**
- D. Gibbs

**Deputy Director for**
**Operations**
- M. Bebon

## Overview of the SORD OSH Program

- S&H Representative
- N. Bernholc

- Facility Support Rep.
- D. Farnam

- ESH Coordinators
- Not Assigned for all Organizations

- OSH Mgmt Representative
- N. Bernholc

- Enviro. Compliance Rep.
- A. Bou

- SORD

- Work Control Manager
- Varies or not assigned

- OSH POCs
- Not Assigned for all Organizations

## OSH Team Members

| Support Organization Reporting to the Director | Nicole Bernholc | OSH Representative |
| --- | --- | --- |
| CEGPA | Scott Bronson, Rick Backofen  | OSH Point of Contact |
| Counter Intelligence Office | Nicole Bernholc ? | OSH Point of Contact |
| Directors Office | ? | OSH Point of Contact |
| Diversity, HR/OMC | Terry Maugeri  | OSH Point of Contact |
| Finance Directorate (Fiscal/Business Systems/Budget) | April Gray  | OSH Point of Contact |
| Internal Assessment & Oversight | Peggy Sparrow  | OSH Point of Contact |
| Information Services | Patricia Flood | OSH Point of Contact |
| Information Technology/Computational Science Center | Mary Lynn Heinrich  | OSH Point of Contact |
| Legal | ? | OSH Point of Contact |
| Policy & Strategic Planning | ? | OSH Point of Contact |

**OSH Team Members**

## Organization Issues

- Guest Services currently serviced by Physics.  Move to SORD ?
- Does CFN Project still belong here or is it covered under BES ?
- Should Quality Management Office be officially moved into in SORD from ESH Directorate ?
- Is the Deputy Director for Operations, and Facility & Operations in SORD?
- Inadequately identified roles for some organizations
- ESH Coordinators, Work Planning Coordinators, OSH Points of Contacts:
- None: Legal Office; Office of Policy and Strategic Planning; Directors Office in Bldg 460:  J. Searing only ESH for 460 personnel not covered.  Steve Coleman has been proposed as ESH coordinator and OSH POC for the director’s office personnel.
-  Will this also cover all of Strategic Planning, Legal, the South East and West wing and also include buildings other than Bldg 460?
- Move Counter-Intelligence into S. Coleman’s ownership

- Record of decision
- __Action:

## CHANGES TO ESH/OSH POC IN THE 

**Deputy Director **
**Operations**
**M. Bebon**

_**CHANGES**_** TO ESH/OSH POC IN THE **
**SORD ORGANIZATIONAL CHART**

**Director**
**S. Aronson**

**Deputy Director for**
**Science & Technology**
- D. Gibbs

**Deputy Director for**
**Operations**
- M. Bebon

## Financial InvestmentsOSH Resources/Cost- OHSAS 18001 Program

| OHSAS 18001 Program | Person-hours
/year | Estimated 
Cost |
| --- | --- | --- |
| SORD OSH Representative and SORD programs  | ~ 200 | $20,000 |
| Triennial review for FRA/JRAs | ~ 100 | $10,000 |
| OSH System Maintenance at the line organization level (POC) | ~ 800   | $80,000 |

**Financial Investments****OSH Resources/Cost- ****OHSAS 18001 Program**

| OSH Oversight and Consultation on SORD Operations | Person-hours
/year | Estimated 
Cost |
| --- | --- | --- |
| Safety & Health Rep  | ~ 300 | $30,000 |
| Facility Support Rep  | ~ 200 | $20,000 |
| Work Planning Coordinator | ~ 0 | $0 |
| ESH Coordinator for line organizations | -- | -- |
| ESH Coordinator for Director’s Office (Overhead) | ~ 800 | $80,000 |
| Training Coordinators) | -- | -- |

## Overview of the SORD's OSH Management System 

**Overview of the SORD's ****OSH Management System **

_**Written OSH Program: Centralized at Directorate level**_** **
-  SORD OSH Web Site
**OSH Program Description**
** **Internal Audit
** ****Management Review**
_**Written Program: Maintained at Division Level**_
-  Division OSH Web Sites
** ****Objectives**
** ****Hazard List & Risk Assessments**
-  **Records and Document Control Management**

## Overview of the SORD OSH Program

**SORD organizations do not have a Worker Occupational Safety & Health Committee**
**HR does have one, but at a Site Level.**
**Each department has a mechanism within their organizations for worker consultation. **

- Is this Adequate?
- _Functions Well, No major changes needed
- _ Other mechanisms for feedback need to be developed.

## ESSH Policy

-  Each directorate/division has posted copies of the Policy in buildings.
- No issues determined in Internal Audit or NSF Audits in staff understanding or access to policy

## Hazard Identification, 
Risk Assessment and Risk Control

**Risk Assessment and Risk Control**

- Section 2:  Evaluation of Completeness of Hazard evaluations

- Evaluate completeness of hazard list.
- Review activities that can cause injuries and illness (the organization’s hazards).

## Hazard Identification, Risk Assessment and Risk Control SORD 

**Traffic/vehicle**
**Specialized equipment**
**Bicycles**
**Natural hazards (deer, ticks, etc)**
**Recreational Activities**
**Natural Phenomena Hazards (wind, snow, flood)**
**Walking working surfaces**
**Fire**
**Poor indoor air quality**

**Hazard Identification, Risk Assessment and Risk Control**** SORD **

_**Facility Specific Hazards**_
**Electrical**
**Chemicals**
**Confined Space**
**Hand tools**
**Noise**
**Material Handling (including pinching, strain; lifting, falling objects)**
**Elevated work**
**Walking/working surfaces**
**Ergonomic repetitive motion**
**Cashier**
**X-rays**
**Bloodborne pathogens**
**Eye injuries**

## Hazard Identification, Risk Assessment and Risk Control

**These were identified in preparation for Phase III certification and completed at that time.**
**No new hazards have been identified**
**ITD updated their FRA for computer facilities – added a visual control for alerting workers of fire in noisy areas or workers with hearing impairment.**
**With the development of a site level JRA for travel, some departments will adopt it for their organization as appropriate.**

## OSH Audits/Assessments

- Summarize OSH Related assessments and results
- Emphasize the corrective actions that were implements to prevent recurrence.
- Review: Non-conformances, internal OSH Audit, External OSH Audit

- Section 3:  Review of OSH Performance

## Results of OSH related Audits/Assessments

**Internal Audit OHSAS by BNL**
**External Audit OHSAS by NSF**
**EMS and OSH Compliance**
- Internal Multi-topic Self Assessments of OSH Programs
- DOE
- External Regulators
**Tier 1**
**Other**

## Results of Audits

**OSH Internal Audit:****  Part of Site Internal EMS/OSH Audit conducted by SHSD and EWMSD February 2007**
**OSH MAJOR Non-conformances: None**
**OSH MINOR Non-conformances: None**
**Opportunities for Improvement: None **

## OHSAS 18001: External Phase III Audit Date: 12/4-7/2006 
Establish and maintain procedures for tracking Tier 1 inspection results.
IA&O was identified with an OFI.
IA&O developed a  tracking system was instituted by the June return audit. 
Objectives vague. Action taken:  This year’s targets and objectives are aiming at being more specific and accurate that represent more tangible performance improvements goals.
OMC, Education Office: procedures for controlling all documents. Action Taken: 
Educational Office: Document control features were added.
OMC: The OMC OSH POC verified that the guidelines have been removed from use. 
QMO group – Minor Nonconformance: Risk factors were not re-estimated/recalculated in JRAs or FRAs prepared by the QMO group Action Taken: STATUS: Closed 

- Establish and maintain procedures for tracking Tier 1 inspection results.
- IA&O was identified with an OFI.
- IA&O developed a  tracking system was instituted by the June return audit.
- Objectives vague. Action taken:  This year’s targets and objectives are aiming at being more specific and accurate that represent more tangible performance improvements goals.
- OMC, Education Office: procedures for controlling all documents. Action Taken:
- Educational Office: Document control features were added.
- OMC: The OMC OSH POC verified that the guidelines have been removed from use.
- QMO group – Minor Nonconformance: Risk factors were not re-estimated/recalculated in JRAs or FRAs prepared by the QMO group Action Taken: STATUS: Closed

**Results of Audits**

## NSF OHSAS 18001 External Re-registration Audit 
MAY 21-25, 2007 

No Nonconformances   

Continual improvement POSITIVE items that were noted:
Various groups demonstrated extra commitment to emergency response (ex. Information Services – FY07 O&T for extra drill,
Diversity Office – active participation in Bldg 400 ORE and EENS – ES Subject Area Committee).
CEGPA - Efforts to integrate Tier 1 inspection reporting and tracking demonstrates the directorates emphasis on internal synergy and reduction of duplicity 
CEGPA -Community outreach and internal/external publications support the Lab’s commitment to interested parties.
CEGPA - The Incident Assessment Plan for the new building ceremony 5/21/07 was very comprehensive with regards to safety, health and environmental priorities.

**MAY 21-25, 2007 **
**No Nonconformances****   **
- Continual improvement POSITIVE items that were noted:
- Various groups demonstrated extra commitment to emergency response (ex. Information Services – FY07 O&T for extra drill,
- Diversity Office – active participation in Bldg 400 ORE and EENS – ES Subject Area Committee).
- CEGPA - Efforts to integrate Tier 1 inspection reporting and tracking demonstrates the directorates emphasis on internal synergy and reduction of duplicity** **
- CEGPA -Community outreach and internal/external publications support the Lab’s commitment to interested parties.
- CEGPA - The Incident Assessment Plan for the new building ceremony 5/21/07 was very comprehensive with regards to safety, health and environmental priorities.

**Results of Audits**

## NSF OHSAS 18001 External Re-registration Audit 
MAY 21-25, 2007 

Opportunities for Improvement
PG:  Hazards and risks reassessed prior to implementation of corrective and preventive actions.  Changes to be recorded. ACTION TAKEN: The JRA was updated with the changes highlighted.

**MAY 21-25, 2007 **
**Opportunities for Improvement**
**PG:  Hazards and risks reassessed prior to implementation of corrective and preventive actions.  Changes to be recorded. ACTION TAKEN: The JRA was updated with the changes highlighted.**

**Results of Audits**

## Results of Audits

**OSH Compliance**
**Internal Multi-topic-  Industrial Hygiene****: **(No audited)
**Internal Control Documentation****: **No issues.
**Extent of Condition- Calibration:****  **(Not audited)
**Regulators-**** **No audit
**DOE- BHSO Exhaust Ventilation:**** **(not audited)

## 10CFR851/ ISM Compliance 

**This past summer/fall, the SORD organizations received a review by SHSD on the  location and integrity of covered piping insulation. **
** **
**This information was given to Plant Engineering for follow-up.  They will label piping as asbestos containing or not containing asbestos.**
** ****Feedback indicated at least one area of asbestos containing piping was identified in building 460.**

## Follow-up action from FY06 OSH Management Review

## FY07 Improvement Initiative to S. Aronson’s August 07 Memo

**Organizations were requested to address safety concerns **
**Responses were tracked in ATS**

## OSH Performance Leading & Trailing Indicators

- Injury/illness rates and trends
- Tier 1 performance
- OSH related critiques
- Occurrence Reports
- Injury/illness rates and trends at other DOE laboratories.

- Section 4: Review of OSH Performance

## FY 07 OSH Performance 

## Injury/illness rates and trends:   see next slide

OSH related critiques: none

Occurrence reports: none

Review OSH Incidents
Causal Analyses: none
ORPS: none
PAAA: none
Events/Issues Management Occurrences: none

Status of corrective and preventative actions
ATS Status: none

ORPS Reports and Corrective Actions: none

Internal Corrective Actions: none

**OSH related critiques:**** **none
**Occurrence reports:**** **none
**Review OSH Incidents**
**Causal Analyses:** none
**ORPS:** none
**PAAA:** none
**Events/Issues Management Occurrences: **none
**Status of corrective and preventative actions**
**ATS Status: none**
**ORPS Reports and Corrective Actions:** none
**Internal Corrective Actions:** none

**Performance Data**** & ****Corrective and Preventative Actions**

## Injury Illness Rates 

- Everyone in the SORD group has had zero injuries with the exception of Human Resources.
-  In FY07, HR had 2 recordable and 1 DART case.  Their rates are as follows:
- TRC: 4.11  (DOE goal 0.6)
- DART: 2.05  (DOE goal 0.25)
- IF you calculate this for all of   SORD The total DART rate is lowered to 0.36  (1 injury) compared to the DOE goal of 0.25
- The TRC (2) is  lowered to 0.71 compared to the DOE measurable of 0.6
- The numbers are based on the total hours worked.

|  | SORD |
| --- | --- |
| Recordable | 2 |
| DART | 1 |
| First Aid Cases  | 11 |
| BNL Traffic Violations (parking, speeding, moving) | 3 |

## First Aid Cases 

**The 11 first aid cases distributed around SORD organizations**
**(FO,PE, DO ,PG, AO,QA,DV,BU)**
**Slip trip falls during walking **
**Cuts and pinching**

## Tier 1s

**All organizations are performing Tier 1s following the BNL schedule.**
**Some perform additional checks.**
**Outstanding items (over 90 days) tend to be result of Work Orders sent to Plant Engineering. Some concern leaks over equipment (e.g. PG)**
**FY 07 Improvement:****  Not all departments/ divisions/ offices had ESH coordinators at the start of FY07.  During the year it was temporarily fixed.  **
**Issue:****  ESH coordination was resolved for some organizations.  With D. Ports departure, the issue re-opened for some and was created for others.  The ESH coordinator was filled OSH POC was never filled.  **

## ID Tier 1 status

| Bldg.  | Finding  | Action |
| --- | --- | --- |
| Bldg. 477 |   |   |
| User Services  | ELOO1 light is out  | Issue Work Order - electrical shop |
| Microfilm Area | Cascading wires | Request Estimate/Issue Work Order for installation of permanent outlet strips |
| North Main Exit  | Replace butt stop | Follow-up on Status of Order for new butt stops |
| North Main Exit  | Remove combustibles from butt stop area | Issue Work Order - Building and Grounds |
| Main Library  | May need more exit signs in the main library, due to the height of shelving. | Call J. Levesque |
| Bldg. 130 |  |  |
| Library Annex | Broken floor tiles pose  a tripping hazard | Issue Work Order |

## AO Tier 1 status

| Cat. # | Code | Category | Findings   |
| --- | --- | --- | --- |
| 1 | HK | Housekeeping | 24 |
| 2 | WEP | Working Environment:  Plant | 15 |
| 3 | WED | Working Environment:  Department | 19 |
| 4 | OG | Outside and Grounds | 15 |
| 5 | FS | Fire Safety |  8 |
| 6 | ESD | Electrical Safety:  Distribution | 22 |
| 7 | ESE | Electrical Safety:  Equipment | 16 |
| 9 | CSL | Chemical Safety:  Labeling | 1 |
| 11 | CSS | Chemical Safety:  Storage | 4 |
| 12 | PPE | Personal Protective Equipment |  1 |
| 20 | IH | Industrial Hygiene Issues |  1 |
|  |  | Total | 126 |

## QO Tier 1 items. 

- 12 electrical safety distribution items (arc flash labels, missing panel directory, electric panel blocking);
- 6 electric safety equipment items (cascading power strips/extension cords, emergency light unit not working, relocation of office furniture to access wall outlets, blank spaces in panel covered with tape).
- Office furniture was re-arranged to eliminate the hazards employees were previously exposed to.
- Findings have been corrected by the immediate actions of the Bldg. Manager.
- It was also decided by the inspection team to replace existing power strips with surge protection power strips to protect computers and peripheral devices.

## Counter Intelligence Tier 1 items. 

| Date | Condition/Location | Category | Status/Resolution | Date Closed |
| --- | --- | --- | --- | --- |
| 8/13/07 | Ceiling Panel in 2 locations; in foyer and in hallway outside of Room 35-5 | Housekeeping | Replaced at time of inspection | 8/13/07 |
| 8/13/07 | Floor mat creating a tripping hazard | Housekeeping | Mat was moved | 8/13/07 |
| 8/13/07 | Room 35-7 Coat rat located in hallway at a point where the egress is too narrow. | Fire safety | Rack was moved to a better location in the foyer area where it does not affect the egress | 8/13/07 |
| 8/13/07 | Room 35-6 Book shelves not secured to the wall | Safety | The users just moved to the area.  If the shelves will be used then they will be secured. | TBD |
| 8/13/07 | Room 35-4 Power strip – strain relief was off and the wires were pulling | Electrical | Power strip  removed | 8/13/07 |
| 8/13/07 | Room 35-3 Power strip plugged into a power strip. | Electrical | Power strip removed | 8/13/07 |
| 8/13/07 | Hallway question – Are the hallway lights on emergency power? | Fire safety | Discussion with J. Levesque indicated that building 801 has emergency backup generator for the whole building. 
Discussion with J. Bullis indicates that he doesn’t think it was tied in.  He will follow up to determine.  | Followup indicated that the suite is tied into the system. |

## Building 460 Tier 1 July 3 2007

## Tier 1 status

**The remaining department Tier 1s are in your packet.  **

## Monitoring for Compliance

**Safety Engineering Hazards**
**  ****NRTL Electrical Equipment Inspections-** **Open Issue:**
-  SORD has no high hazard un-listed equipment or BNL made equipment.
-  **Survey** of status of NRTL listings has been done on all equipment ????.
-  **Inspections** have not been completed on all equipment.

## Monitoring for Compliance

**Industrial Hygiene Exposure Monitoring Samples** were taken on
- CEGPA in FY07.
**Hazards Monitored**
- Noise
- Airborne contaminants:
- Lead monitoring
**Industrial Hygiene Exposure Monitoring Samples** were taken in building 400 in FY07.
- Indoor air
- Response to spill of floor cleaning compounds.
**No over exposures were recorded. **
**Industrial Hygiene Ergonomic Assessments ****were performed for many personnel who moved into building 400.**
**Moving training was developed for FO and training was set up.  Other organizations within the SORD and outside took the training program and used it for their organizations****. **

## Performance on FY07 OSH Objectives 

- Review the status of past FY objectives and targets not addressed in other slides and the extent to which objectives and targets have been met.
- Targets Completed
- Implementation milestones for safety related recommendations from standing or ad hoc safety committees
- Implementation milestones for prior’s year Management Review
- Compliance with regulatory requirements
- Implementation of illness/injury reduction initiatives
- Facility specific performance measures

- [Presented by Division]

- Section 5:  Performance on Injury and Illness Initiatives

## Most organizations reached their objectives and targets for the year.

A few organizations will be carrying over several from last year.

**A few organizations will be carrying over several from last year.**

**Performance on ****OSH Objectives for FY07**

## Performance on OSH Objectives for FY07

| Objective: Conduct Fire Drill 
Conduct Division Fire Drill by 8/30 and evaluate Division performance. 
Schedule Building 477 Fire Drill with Emergency Services. 
Conduct Drill 
Evaluate Division Performance on Drill 
Close corrective actions, that are within Division span of control, resulting from the Drill  |  |
| --- | --- |
| Objective: Review all JRAs and FRAs and Request Input from Staff  
Conduct Division Meeting with Staff to review JRAs and FRAs and to brainstorm list of safety improvements. Follow-up on recommendations. 
Schedule Division Meeting 
Conduct Meeting with Staff 
Complete Revisions to JRAs and FRAs 
Complete follow-up on recommendations for improvement  |  |

**IS OHSAS Targets and Objectives**

**Performance on ****OSH Objectives for FY07**

## ID Integrated Safety Management

**Performance on ****OSH Objectives for FY07**

## ID Job Ergonomics Assessment – Library Stacks

**Performance on ****OSH Objectives for FY07**

## Finance Directorate FY 07 Objectives

| Develop Job Risk Assessments and Facility Risk Assessments for On-site Teachers Federal Credit Union Develop additional JRAs specific to work performed by on-site Teachers Federal Credit Union (TFCU) Staff. Develop FRA for new Research Support Bldg. 400.  

5 of 6 actions done. |  |
| --- | --- |
| Safe transition of the Fiscal Services Division to new Research Support Building:  Safe transition from Building 134 to the new Research Support Building 400.  

14 of 14 actions done. |  |

**Performance on ****OSH Objectives for FY07**

## Performance on OSH Objectives for FY07

**Performance on ****OSH Objectives for FY07**

| #1  AO Implementation of BNL Objective:  Meet milestone dates for OHSAS 18001, and identify  6 OSH areas relevant to AO that can be focus points. 
3 of 3  targeted actions completed
Emails and postings will be the basis for Policy Awareness discussions focusing on the OSH points identified that relates specific ISM/OHSAS principles  to AO. 
Section Managers will meet quarterly with their staff (minimum) and incorporate OSH targeted subjects as the safety topic in their meetings.
The AO Director will include OSH targeted subjects in Direct Reports Meetings and Division meetings. |  |
| --- | --- |
| BNL Objective:  IMPROVE ACCIDENT AND INJURY RATE PERFORMANCE
#2 - AO Implementation of the BNL Objective:  Review FRA-AO-02, the Facility Risk Assessment of AOFacilities with Computer Centers to identify ways of reducing risk scores to an acceptable level, as determined by BNL
4 of 4 Targeted Tasks completed 
Formulate a Safety Committee consisting of approximately six members.  Members will include AO staff and users of the Computer Centers.  Purpose of the committee is to analyze deficiencies that result in unacceptable risk.  Lessons learned and corrective action plans will be developed and presented to AO management.
Review and present the report to his Direct Reports for implementation.
Section Managers will update their staff on the lessons learned and corrective action plans.
 FRA-AO-02 (Facility Risk Assessment of AO Facilities with Computer Centers) will be updated with corrective actions taken to reduce risk. BNL Objective:  TRAVEL:  Improve awareness of staff in occupational safety & health hazards of domestic and foreign travel. |  |

## Performance on OSH Objectives for FY07

**Performance on ****OSH Objectives for FY07**

| #3 AO Implementation of the Objective:  Develop a Job Risk Assessment for AO Travel. |  |
| --- | --- |
| 3 of 3 Targeted Tasks completed   
Meet with AO staff and supervisors to create an AO Travel JRA. Approximately 3 meetings will be held and the risks and controls associated with domestic travel will be identified.
Members will report back at their Section Meetings to get additional input/increase awareness of the risks associated with domestic travel
Develop a  Job Risk Assessment  for AO domestic Travel . |  |

## Performance on OSH Objectives for FY07

**Performance on ****OSH Objectives for FY07**

| BNL Objective:  TRAVEL:  Improve awareness of staff in occupational safety & health hazards of domestic and foreign travel.
CSC Objective:  Develop a Job Risk Assessment for travel performed by CSC staff.

2 Targeted Tasks (Action Items):  
Meet with CSC staff and manager to create a CSC Travel JRA.  Meeting will focus on  risks and controls associated with domestic and foreign travel.
The Job Risk Assessment specific for CSC Travel will be developed.
Conduct staff meeting for the purpose of OSH communication and the new Travel JRA. |  |
| --- | --- |

- Target was revised to adopt newly developed Travel JRA rather than create a new one for the center.

## CEGPA FY 07 Objectives

| Policy Awareness:  Provide at least one targeted Department/Division-wide OSH Awareness initiative at the manager, supervisor and staff levels.  | Directorate level OSH Awareness presentation.  |  |
| --- | --- | --- |
|  | CEGPA Managers will conduct least one targeted OSH Awareness initiative.  |  |
|  | CEGPA supervisors will conduct 
least one targeted OSH Awareness 
initiative.  |  |
| Improve Accident/ Injury Rate Performance Improve Tier I performance | PG ESH coordinator to participate in the PA Tier I inspection, PA ESH coordinator to participate in least 1 PG Tier I inspection during the year.  |  |
|  | Integrate PA Tier I findings into PG Tier I tracking system database.  |  |

**Performance on ****OSH Objectives for FY07**

## CEGPA FY 07 Objectives

| COMPLIANCE - Achieve full compliance with applicable occupational safety & health requirements. Address 2006 OHSAS 18001 registration audit minor non-conformances for education program procedures.  | Review all Science Learning Center program lessons to identify those with safety concerns – comply with internal controlled document requirements for those deemed necessary by the SLC supervisor.  |  |
| --- | --- | --- |
| Actively participate in implementation of new initiatives to achieve compliance with 10CFR850 and 10CFR851  | Conduct self-assessment to the program elements.  |  |
| COMMUNICATIONS: Improve communications, trust, and relationship with stakeholders on occupational safety & health programs. JRA Consolidation  | Consolidate the 5 Office Work JRAs into a single CEGPA level Office Work JRA  |  |
| JRA Review  | Incorporate applicable ergonomic analysis elements completed for Production Services Prepress area into Desktop Graphic Production and CEGPA Office Work JRAs  |  |

**Performance on ****OSH Objectives for FY07**

## CEGPA FY 07 Objectives

| COMMUNICATIONS: Improve communications, trust, and relationship with stakeholders on occupational safety & health programs. JRA Consolidation  | Consolidate the 5 Office Work JRAs into a single CEGPA level Office Work JRA  |  |
| --- | --- | --- |
| JRA Review  | Incorporate applicable ergonomic analysis elements completed for Production Services Prepress area into Desktop Graphic Production and CEGPA Office Work JRAs  |  |

| Develop Job Risk Assessments and Facility Risk Assessments for On-site Teachers Federal Credit Union Develop additional JRAs specific to work performed by on-site Teachers Federal Credit Union (TFCU) Staff. Develop FRA for new Research Support Bldg. 400 |  |
| --- | --- |
| Safe transition of the Fiscal Services Division to new Research Support Building:  Safe transition from Building 134 to the new Research Support Building 400 |  |

**Performance on ****OSH Objectives for FY07**

## Quality Management Office

**Performance on ****OSH Objectives for FY07**

| Objective 1: Improve The Occupational Safety & Health Management System 
Achieve OHSAS 18001 registration by meeting target dates for Phase 3 registration 
Issue OSH Objectives & Targets 
Verify all staff R2A2 and update if required 
Staff training  |  |
| --- | --- |
| Conversion of OHSAS Interim Procedures to SBMS Subject Areas and Program Descriptions. 
Participate in the conversion of at least one procedure.  |  |
| Objective 2: Support the Integrated Safety Management (ISM) Improvement Plan 
Event/Issues Management Process re-design  96%
Conduct implementation review 
Upgrade/Re-Tool the Assessment Tracking System 
Prioritization tool developed and implemented 
Complete Requirements Management Process Improvements 
Requirements Management Subject Area 3. Initiate Requests for RODs for ISM Management
System Priorities  |  |

## Quality Management Office

**Performance on ****OSH Objectives for FY07**

| Objective 3: Communications Improvement 
Improve OSH awareness and obtain staff feedback 
At every staff meeting (minimum of four for FY07), a safety topic will be discussed and any safety concerns/issues (including the home) will be solicited from staff.  Had 2 safety topics  |  |
| --- | --- |
| Objective 4: Improve Accident And Injury Rate Performance 
Encourage Zero Traffic violations  - one parking ticket received
Offer a NYS approved  defensive driving course to all staff. 
Review of hazards and risks 
Review all JRAs/FRAs with risk scores of 41-60 to determine if improvements in safety can be achieved.  |  |

## IA&O Office

**Performance on ****OSH Objectives for FY07**

| 6 of 6  items completed  |  |
| --- | --- |
| Schedule Video Display
Training, IND-004 S |  |

## Counterintelligence Office

**Performance on ****OSH Objectives for FY07**

| 16  items completed  |  |
| --- | --- |
| This Office did not have an ESH coordinator or OSHAS POC.  A temporary solution was made in August 2007. |  |

- JRAs and FRAs will be reviewed in 08

## HR

**Performance on ****OSH Objectives for FY07**

| All items completed.  See handout packet.  |  |
| --- | --- |

## Performance on FY07 Injury/Illness 
Reduction Initiatives 
& OSH Improvements

**Reduction Initiatives **
**& OSH Improvements**

- Section 5:  Performance on Injury and Illness Initiatives

## Injury/Illness Reduction InitiativesOSH FY07 Improvements

| New Risk Assessments were prepared during FY07:
 Travel JRA
 RSB Bldg 400 FRA |
| --- |
| Training for move into Building 400 |

## Communication

| Communication, participation and consultation
Participation of workers in hazard identification, risk assessment and determining controls; incident investigations; development and review of OH&S policies and objectives; 
Consultation with workers where there are any changes that affect their OH&S
Communication with contractors and other visitors to the workplace; 
Consultation with contractors where there are changes that affect their OH&S.
Relevant external interested parties are consulted about pertinent OH&S matters. |
| --- |

- Section 7  	Communication, participation and consultation

## Communication OSH communications from external and internal interested parties (stakeholders)

**Positive feedback:**
- IA&O and Fiscal Directorate on Phase 3 NSF Audit
**Negative feedback: **None
**Employee feedback;**
- Staff meetings with Safety Topic opening.
- Division level all-hands meetings on ESH,
- Multiple All-hands meetings for OHSAS and ISM preparations.
- Multiple JRAs were reviewed in team setting.
** **
**External communications documented in CCTS:** none on SORD operations

## Stakeholder Concerns

**Activists:**** **none
**Community:**
- Community Advisory Council sponsored by CEGPA
- Summer Sunday sponsored by CEGPA
- Healthfest sponsored by OMC/HR
**Regulators:**
- DOE-  ISM was a big initiative this year.  SORD supported the Assessment.
**Unions:**
- No issues within SORD operations.

## Changing Circumstances

- Changing circumstances, including developments in legal and other requirements related to its environmental aspects or OSH Hazards
- Changes to SBMS Subject Areas
- Other information regarding changes in legislation, changes in expectations and requirements of interested parties, changes in production activities, advances in technology, and lessons learned from ESH incidents.

- Section 8: Changing Circumstances

## Effects of Foreseeable Changes to Legislation

**OHSAS 18001****  **
**10 CFR 851**  Worker Safety and Health Program
**Integrated Safety Management (ISM)**
**OSH Program Areas**

## Effects of Foreseeable Changes to Legislation

**OHSAS 18001:****  **
- New Requirements published in 2007.
- BNL will begin transition from the 1999 Specifications to the 2007 Requirements this year and through 2009.
- No major problems anticipated as the elements now match exactly with EMS ISO 14001.
- OHSAS 18001: 2007 elements are being built into the new OSH Subject Area and Internal Audit Checklists.

## Effects of Foreseeable Changes to Legislation

**10 CFR 851:**  Worker Safety and Health Program: **No issues within SORD **_**operations**_**.**
**Integrated Safety Management (ISM)**: **No issues within SORD operations.**
**OSH Program Areas**:  **No issues within SORD operations.**

## Changing Circumstances

**Anticipated or Planned Changes to the **_**scope**_** of SORD’s **_**operations**_** that impact OSH:  none**
**Move to new locations (such as Bldg 400, 494, and 185): Need to make sure all FRAs have been revised or rescinded as appropriate.**

## Injury/Illness 
Reduction Initiatives 
& OSH Improvements 
Planned for FY08

**Reduction Initiatives **
**& OSH Improvements **
**Planned for FY08**

- Section 9:  Performance on Injury and Illness Initiatives for FY08

## FY08 OSH Objectives

| Improve operations in terms of OSH/EMS |
| --- |
| Conduct 1 internal emergency preparedness drill to address administrative personnel.   |
| Several organizations are making having their staff trained in CPR /AED (e.g. HR, Finance Directorate, CEGPA) |
| Increase the safety observations performed in FY08 (HR) |
| Review the lab’s SBMS document on reporting and investigating incidents, accident, injuries and illnesses and validate staff knowledge.   |
| Improve the OSH/EMS program |
| Qualify 100% of Staff in EMS/OSH SHSD Programs. |
| Review 1/3 of Job Risk Assessments and Facility Risk Assessments |
| Finance is recognizing the need for alternate ESSH and OHSAS representation so will be putting plans to address this as part of their objectives. |
| Provide training on travel JRA (strategic Planning; CC) |

**FY08 OSH Objectives**

## FY08 OSH Objectives

| Status: Almost all are finalized.   |
| --- |
| Copies are in handouts.  |

**FY08 OSH Objectives**

## Recommendations for FY08 Improvement in SORD Operations

- EMS Representative for ESH Directorate and Balance of Plant (SORD)

- OSH Representative for ESH Directorate

- OSH Representative for Balance of Plant (SORD)

- EMS Representative for ESH Directorate)

- EMS Representative for SORD

- OSH Representative for ESH Directorate

- OSH Representative for SORD

- Current

- Proposed for FY08

## Recommendations for FY08 Improvement in SORD Operations

- Begin consolidating program documents now duplicated and maintained by various SORD organizations.  Ideas such as:
-  Objectives into a single set, with approved by the Director.
-  Selective application of any Objective to only a partial
-  FRAs and JRAs into a single set.
- Convert the OSH POCs into a SORD Worker Safety and Health Committee, that serves dual function of feedback committee and coordination of the OSH program.

## Recommendations for FY08 Improvement in SORD Operations

| Improvement Recommendation

 | Senior Mgmt Response
 |
| --- | --- |
| ESH Coordinator and OSH POCs: Resolve issue for those organizations not currently covered or “patched together”. |  |
| Consolidation of OHSAS Documents across organization lines. |  |

**Senior Management feedback:  **
**Red = Accept Risk.****  **
**Yellow =  Address with additional study or pass to higher level.**** **
**Green = Accept Recommendation which addresses need****.**** **

## Management Review Questions

Summary of the Strength of 
SORD’s OSH Program 
regarding our internal operations

**Summary of the Strength of **
**SORD’s OSH Program **
**regarding our internal operations**

- Section 10:  Summary Questions

## Management Review Decisions

**Is the OSH Management System **_**effective**_** in**** ****achieving ****policy**** ****commitment****?**
**Is the OSHMS **_**effective**_** in achieving the**** objectives, targets and performance measures****?**
**Is the OSHMS **_**adequate**_** in terms of:**
**Resource allocation?**
**Information systems?**
**Organizational issues – staff expertise; procedural requirements**

## Management Review Decisions

**Are the ****objectives, targets and performance measures **_**suitable**_**, taking into account the following factors:**
- Injuries/illnesses?
- Current and future regulatory requirements?
- Business interests, technological capability?
- Internal organizational or process changes?
**Should **_**additional**_** ****objectives, targets or performance measures**** be established?**

## Any Additional Comments or Concerns ?

_**Thank you for Your Participation**_
- This** ****PowerPoint presentation**** will be posted on the SORD OSH Web Page**
**Minutes of this Meeting**** **and a** ****Record of Decision on Issues**** will be prepared and posted on the SORD’s OSH Web Page**