# Presentation: 428990

## Electronic Subcontracting Reporting System (eSRS)October 9, 2007

## Electronic Subcontracting Reporting System (eSRS)

- The eSRS is an electronic, web-based system for subcontract reporting that replaces the SF-294 & SF-295 paper forms.
- When DoD comes on board later in year 2008, it will be a Government-wide system and the _only_ automated system authorized for subcontract reporting.

## Organizational Structure

_***Systems Steward***_
- U.S. Small Business Administration (SBA)
_***Contractor***_
- Symplicity Corporation, Inc.                              8(a) firm based in Arlington, Virginia

## What Should Contractors Enter? 

**Individual Contract Reports (ISRs)** (formerly the SF-294)
**Summary Subcontract Reports (SSRs)** (formerly the SF-295)
**Year-End SDB Supplementary Reports** (see FAR clause at 52.219-9(j)(2))
**SDB Participation Reports (formerly the Optional Form 312)** for contracts containing the FAR clause at 52.219-25 (SDB Participation Program)

## Is the FAR being changed?

- SBA has introduced a FAR case that includes changes to subpart 19.7 and the related clauses, especially 52.219-9
- In the meantime, SBA’s Office of General Counsel has ruled that the eSRS is the electronic equivalent of the SF-294 & SF-295

## FAR Case

- The Small Business Committee of the FAR Council will review and discuss the specific provisions in the proposal
- The regulation will be issued as a _Proposed Rule_ or _Interim Final Rule_
- 60-day public comment period
- Final Rule will reflect changes resulting from public comments, as appropriate

## System Features

- _Critical Systemic Linkages_
- Central Contractor Registration (CCR)
- Federal Procurement Data System
- (FPDS-NG)
- DUNS number for prime contractors and subcontractors

## System Features

- FPDS-NG linked
- Features
- Automation
- Optional Form 312
- Automatic Reminders

## TROUBLESHOOTING

- The Help Desk will handle all _technical questions_ regarding the use of the eSRS
- E-mail address is Help@esrs.gov
- Questions regarding subcontracting policy will be referred to SBA
- Other problems/issues will be forwarded to the Agency Coordinator of the agency that awarded the contract

## TROUBLESHOOTING

- _CCR ISSUES-_
- CCR Assistance Center 888-227-2423
- _FPDS-NG ISSUES_
- Call the Contracting Officer
- _eSRS ISSUES_
- Contact the eSRS Helpdesk (_[Help@esrs.gov](mailto:Help@esrs.gov)__)_
- 			703-373-7041

## The What and When of eSRS Reporting

- Individual Plan reporting
- Commercial Plan reporting

## 1. Type of Plan: individual

**“****SUBCONTRACTING REPORT FOR INDIVIDUAL CONTRACTS”**
**1. Type of Plan: **individual
- →Three (3) Reports annually
- Two Individual reports covering six-month periods
- One Summary Subcontract report at end of twelve-month period

## Type of Plan: commercial

**Type of Plan: **commercial
- → One (1) Report annually
- Coincides with Company’s fiscal year and Company’s Subcontracting Plan

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## 
eSRS Webinar Training

www.esrs.gov

Every Thursday 10/18/07 – 11/14/07
See Training Schedule at website

- eSRS Webinar Training
- _[www.esrs.gov](http://www.esrs.gov/)_
- Every Thursday 10/18/07 – 11/14/07
- See Training Schedule at website

## Contacts

- Link to SBA Regional Coordinators:
- _[http://](http://www.sba.gov/aboutsba/sbaprograms/gc/contacts/GC_CMR.html)__[www.sba.gov/aboutsba/sbaprograms/gc/contacts/GC_CMR.html](http://www.sba.gov/aboutsba/sbaprograms/gc/contacts/GC_CMR.html)_
- VA NAC Contracting Officer
- National Contract Service
- Pharmaceuticals, Teresa Hussain, 708-786-5852
- Other Branches – Assigned Contracting Officer,
- 			708-786-5150
- Federal Supply Schedule Service
- FSS –Helpdesk: 708-786-7737 or _[helpdesk.ammhinfss@va.gov](mailto:helpdesk.ammhinfss@va.gov)_

## Contacts

- OSDBU Agency Coordinators
-  	Mark Taylor, Small Business Specialist 	_[Mark.Taylor@va.gov](mailto:Mark.Taylor@va.gov)_ – 202-461-4258
- 	Lynette Simmons, Procurement Analyst
- 		_[Lynette.Simmons@va.gov](mailto:Lynette.Simmons@va.gov)_ --	202-461-4256
- 					or
- 				1-800-949-8387