# Presentation: 673173

## MTAC Workgroup 102 Advance Notification, Streamlined Acceptance & Visibility for First-Class Mail

- May 16, 2007

## Agenda

- Original Approach
- Revised Approach
- Current Status
- Pilot Timeline
- Seamless Acceptance & Visibility

## Original Approach

**Advance notification data received via Mail.dat and/or PostalOne! TM**

- Initial Notification will provide general information on the name of the mailing, approximate size, induction location and approximate date of induction.
- Logistics Details will provide information on the number of pieces/number of handling units per destination ZIP Code.
- Near Term Updates will provide more specific information on the date and time of induction as well as more real-time information on the ZIP Code distribution.
- Barcode Details will provide information on the identification of piece, handling unit, container, nesting details.

**Initial Notification**

**Logistics Details**

**Near Term Updates**

**Barcode Details**

**4 Weeks**

**2 Weeks**

**5 Days – 1 Day Prior**

**2 Days – 1 Day Prior**

## Revised Approach

**Historical Data Analysis**
**First-Class Advance Notification pilot team will analyze historical trends in First-Class mailings**
- Yearly trends from 2006 to 2007
- Monthly trends from one month to the next
- Daily trends
**One month’s data will be compared and used to forecast following months**
**Team will also analyze reasons for spikes in First-Class Mail**
- Holidays
- Special Events

## Current Status

**Participating Mailers**
**PSI**
- Submitted historical piece count manifest information to Pilot team (Jan 06 – Mar 07)
- Submitted mail.dat information from Jan 07 – Mar 07 to Seamless Acceptance Pilot team
**ZipSort**
- Currently preparing historical information for all mailings
- Submitted mail.dat information from Jan 07 – Mar 07 to Seamless Acceptance Pilot team for only Seamless mailings

## Pilot Timeline

**Historical Data Analysis**
**4/9 – 6/8**

**Interface Analysis**
**4/9 – 6/15**

- C

**Pilot Findings/**
**Recommendations**
**7/2 – 7/13**

**April**

**May**

**June**

**July**

## Interface Analysis

**Interface Analysis**
**First-Class Advance Notification pilot team will work with USPS routing and transportation systems to understand data necessary for their day to day planning.**
- Air Transportation Planning
- SAMS (Surface-Air Management System)
- SASS (Surface Air Support System)
- Surface Transportation Planning
- SAMS (Surface-Air Management System)
- VITAL (Vehicle Information Transportation Analysis and Logistics)
- TOPS (Transportation Optimization Planning and Scheduling )
- MTE Planning
- TBD

## Advance Notification Information &Pilot Findings/Recommendations

**First-Class Advance Notification pilot team will work with mailers to receive advance notification information**
- Data can be submitted in various formats (i.e. – spreadsheet, text file, etc.)
- Sent to pilot team on a weekly basis
- Pilot team will compare advance notification information with actual arrival information
- Results will be used to determine the validity of advance notification information
**Pilot team will discuss findings and make recommendations**
- System Updates
- Operational/Process Modifications

## Seamless Acceptance Update

- Manifest Quality
- Mailpiece Count
- Barcode Quality
- Presort Errors
- Address Validity
- Address Hygiene

**Seamless Acceptance Pilot Verifications**

## Seamless Acceptance/Visibility Update

- Intelligent Container Barcode Scans
- Application of unique Intelligent Container Barcode began at PSI on 5/3
- Resolving issues to stabilize container scans
- Expand to other Seamless Acceptance participants in May
- Intelligent Tray Barcode Scans
- Resolved outstanding issues with Intelligent Tray Label
- PSI expanding application of 10/24 Intelligent Tray Labels to all mail in Omaha
- Trays will be tracked through USPS network
- ITB scans will be compared to expected volume from Mail.dat® files
- Pilot Mailers to receive sample Container & Tray Scans