# Presentation: 549575

## Federal Motor Vehicle Regulations

***Policyworks.gov/vehicles***

***Federal Motor Vehicle Regulations***

## Statutory Requirements

**Established Precedence**
**Policy Initiatives**
**User Feedback (You!)**

## Motor Vehicle Management

**(41 CFR Part 102-34)**

## Purchase & Lease vehicles that:

**Achieve maximum fuel efficiency**
**Have body & engine sizes and options essential to agency mission**
**Note: Vehicle size Certification is eliminated**

_**Subpart A - Obtaining Fuel Efficient Motor Vehicles**_

## Fleet fuel economy standards:

**Passenger automobile minimum 27.5 mpg average**
**Light truck minimum 20.7 mpg average**

_**Subpart A - Obtaining Fuel Efficient Motor Vehicles**_

_**        **__**Vehicles acquired (purchase & commercial lease)               **_
**      **_**like vehicles**_**                 plus           **_**like vehicles**_** **
**       ****EPA rating                                    EPA rating**

## Display identification that indicates:

**“****For Official Use Only” & “U.S. Government”**
**The name of the department, agency, establishment, corporation, or service that owns or leases the vehicle**
**Include the DOD code & registration number for DOD vehicles**

_**Subpart B - Identifying & Registering Motor Vehicles**_

## Display Government license plates:

**Unless exempt **
**On front and rear of vehicle**
**Include the letter code assigned to the agency that owns the vehicle**
**DC based vehicles = DC license plates**

_**Subpart B - Identifying & Registering Motor Vehicles**_

## Exemptions to Government license plates and identification:

**Limited (Agency head authorizes, up to one year)**
**Unlimited (listed by agency and activity)**
**Special (President & heads of Executive Departments)**

_**Subpart B - Identifying & Registering Motor Vehicles**_

## Official Use is:

**Using a motor vehicle to perform your agency’s mission(s), as authorized by your agency.**

_**Subpart C - Official Use of Government Vehicles**_

## Abuse of Government motor vehicles:

**Incidents reported to employing agency.**
**Minimum one month suspension, up to removal**

_**Subpart C - Official Use of Government Vehicles**_

## Driver responsibilities:

**Operate, park, store, and lock as appropriate to prevent theft or damage**
**Obey all State and Local traffic laws**
**Wear safety belts (driver & passengers!)**

_**Subpart C - Official Use of Government Vehicles**_

## Minimum replacement standards:

**Sedans -  3 years/60,000 miles**
**Buses - Mileage only**
**Trucks - By class, 6 years/40,000 miles minimum**

_**Subpart D - Replacement of Motor Vehicles**_

## Required scheduled maintenance programs:

**Meet emission standards **
**Meet warranty requirements**
**Ensure safe & economical operation**
**Meet manufacturer recommendations**

_**Subpart E - Scheduled Maintenance of Motor Vehicles**_

## Report accidents as follows:

**SF 91 - “Motor Vehicle Accident Report”**
**SF 94 - “Statement of Witness”**
**Follow internal agency directives for owned & leased vehicles**
**Report accident of GSA Fleet vehicles to GSA**

_**Subpart F - Motor Vehicle Accident Reporting**_

## Transfer ownership as follows:

**SF 97 - “U.S. Government Certificate to Obtain Title to a Motor Vehicle” (Other forms may be required by jurisdiction)**
***Consult the following regulations for detailed instruction:***
**41 CFR Parts 101-45 “Sale, Abandonment, or Destruction of Personal Property”**
**101-46 “Replacement of Personal Property Pursuant to the Exchange/Sale Authority”**

_**Subpart G - Disposal of Motor Vehicles**_

## Obtain fuel by:

**Government charge card, fuel facility, or reimbursement**
***Refuel using:***
**The fuel type & grade recommended by the vehicle manufacturer**
**Self service pumps**

_**Subpart H - Motor Vehicle Fueling**_

## The Federal Fleet Report compiles:

**Inventory, Cost, and Use data for Federal motor vehicles**
***Reported annually through:***
**DOE/GSA Federal Automotive Statistical Tool “FAST” system (SF-82 is eliminated) http://fastweb.inel.gov or**
**http://icebox.inel.gov/fastweb**
***Reported to:***
**Congress, OMB, Agencies, others upon request**** **

_**Subpart I - Federal Motor Vehicle Fleet Report**_

## Home-to-Work Transportation

**(41 CFR Part 102-5)**

## Governed by:

**Federal Property and Administrative **
**Services Act of 1949, as amended **
**(31 U.S.C 1344)**

## Home-to-Work Transportation Not applicable to:

**Employees who are on official travel (TDY)**
**Employees who are on permanent change of station (PCS) travel**
**Employees who are essential for the safe and efficient performance of intelligence, counterintelligence, protective services, or criminal law enforcement duties when designated in writing as such by their agency head.**

**Notes:**
  Very limited positions spelled out
  Explain field work
  Not administrative vehicles no matter what agency

## Home-to-Work Transportation Agency guidance:

**Each Federal agency using Government passenger carriers to provide home-to-work transportation for employees who are essential for the safe and efficient performance of intelligence, counterintelligence, protective services, or criminal law enforcement duties** ***should issue guidance concerning such use***.

**Notes:**
  Very limited positions spelled out
  Explain field work
  Not administrative vehicles no matter what agency

## Home-to-Work Transportation Authorized For:

**Those persons identified in **** 31 U.S.C. 1344 (b)(1)-(b)(7)**
**Those persons engaged in “field work”**
**Those persons authorized to perform Agency missions where there is:**
**A clear and present danger,**
**An emergency, or**
**A compelling operational consideration**

**Notes:**
  Very limited positions spelled out
  Explain field work
  Not administrative vehicles no matter what agency

## Home-to-Work Transportation Authorized For:

***Field work***** means official work requiring the employee's presence at various locations other than his/her regular place of work. (Multiple stops (itinerant-type travel) within the accepted local commuting area, limited use beyond the local commuting area, or transportation to remote locations that are only accessible by Government-provided transportation are examples of field work.)**

**Notes:**
  Very limited positions spelled out
  Explain field work
  Not administrative vehicles no matter what agency

## Home-to-Work Transportation Authorized For:

***Clear and present danger***** means highly unusual circumstances that present a threat to the physical safety of the employee or their property when the danger is: (1) Real; and (2) Immediate or imminent, not merely potential; and (3) The use of a Government passenger carrier would provide protection not otherwise available**.

**Notes:**
  Very limited positions spelled out
  Explain field work
  Not administrative vehicles no matter what agency

## Home-to-Work Transportation Authorized For:

***Emergency***** means circumstances that exist whenever there is an immediate, unforeseeable, temporary need to provide home-to-work transportation for those employees necessary to the uninterrupted performance of the agency's mission. (An emergency may occur where there is a major disruption of available means of transportation to or from a work site, an essential Government service must be provided, and there is no other way to transport those employees.)**

**Notes:**
  Very limited positions spelled out
  Explain field work
  Not administrative vehicles no matter what agency

## Home-to-Work Transportation Authorized For:

***Compelling operational considerations***** mean those circumstances where home-to-work transportation is essential to the conduct of official business or would substantially increase a Federal agency's efficiency and economy. **

**Notes:**
  Very limited positions spelled out
  Explain field work
  Not administrative vehicles no matter what agency

## Other Home-to-Work Considerations

**Must be authorized by the Head of the agency (Written Determinations)**
**Reported to Congress**
**Agency must maintain logs and records**

**Notes:**
  Agency head -- I.e., The Secretary of the Interior
  OGP has a legislative package on the Hill to allow limited delegation and lengthening of reporting times
  May be taxable benefit

## Home-to-Work Legislative Change

**Requesting letters from Agency headquarters supporting legislative change**
**Changes are focussed on delegation of authority & longer period for determinations**

**Notes:**
  Agency head -- I.e., The Secretary of the Interior
  OGP has a legislative package on the Hill to allow limited delegation and lengthening of reporting times
  May be taxable benefit