# Presentation: 482586

## Helping Reviewers maintain their Commons profilesMay 2007

## The Commons accounts are the source for the PERM portions of the reviewers’ profile

- The following elements of the permanent profile CANNOT be edited for reviewers with a Permanent Commons account:
- First and Last Name, Degrees, Race/Ethnicity, Gender, Date of Birth, SSN, Citizenship, Disability
- MLG address (Reviewer Address in the Commons)
- HOM address (Employments in the Commons)
- RES address (Residential Address)
- The reviewer’s profile can be viewed on the **Person Administration** screens in the REV module, and the Person Involvement screens in the CMO module (COM1200). Once the information is copied down to the Role Person Address in CMO it can be edited, but this will not affect the MLG, HOM or RES information in the profile.  Editing the Details on the **Prospect Details** screen (REV1400-30) has no affect on the Profile or Role Person Address.
- The Commons Demo Facility permits review staff to see the screens reviewers use to maintain their Commons profile.

## Personal Profile/Personal Information = “Person Information” 	on the Person Administration (COM1200) screen in REV	(This screen is “Person Involvement” in CMO)

## Race/Ethnicity = “Sensitive”

## Employments = “HOM” address and “Employment” infoNo “End date” means position is still current & will display in our database;  If there is more than one current employment, the employment checked “primary” will appear as “Pref.” on the profile.

- Employments = “HOM” address and “Employment” infoNo “End date” means position is still current & will display in our database;  If there is more than one current employment, the employment checked “primary” will appear as “Pref.” on the profile.

##  To create a new/additional position, use “add new employment”;  must have entered an end date to remove old “HOM” from profile

-  To create a new/additional position, use “add new employment”;  must have entered an end date to remove old “HOM” from profile

-  To correct existing information (such as in the case of an office move or promotion), or to add an “end date” for former employment, use “edit”

## Reviewer Address = “MLG”Should contain sufficient information to deliver their package; should be used to create “CRR”, unless reviewer indicates they prefer to receive mailing at residence

## Residential Address = “RES”If reviewers want packages delivered to home, they should fill this out and tell you before you mail

## If reviewer corrects their Commons data after they have been added to your roster, you need to go back and copy down the corrected information from the Profile to the Role Person Address, including their Title.  The Role (meeting roster associated) records do NOT update automatically

Other Profile AND Role address types (ROS, CRR, WRK) can be edited by SRAs and ESAs.  If editing the Role record, check copy to Profile; if editing the Profile, copy to the Role record. 

- Other Profile AND Role address types (ROS, CRR, WRK) can be edited by SRAs and ESAs.  If editing the Role record, check copy to Profile; if editing the Profile, copy to the Role record.

## Examples:  How can this be corrected?  

## Which is the Correct Address?

- This Reviewer moved from Hawaii to Ontario and the ESA has already corrected the information that he/she could:  The ROS and WRK addresses are the correct ones.
- The reviewer added his new residential address in Ontario, but did not correct his Reviewer address or his Employment
- He needs to add an “End Date” in the Hawaii employment information and “Add New Employment” to contain the Ontario position.

## Which Addresses are correct?!?

## The Tampa Profile entries are correct

- This is suggested by the checked “pref.” button on the Tampa addresses.
- The reviewer added new employment and new reviewer address, but did not enter an “End Date” in the old employment, so the Dayton entries still appear to be current.
- Ask reviewer to enter an “end date” in the old employment fields
- The Dayton ROS and WRK can be deleted by an SRA or ESA
- If these changes do not completely correct the information, contact your IC IT Liaison or your RTA (in CSR) and tell them which addresses are still incorrect and ask them to correct them.