# Presentation: 272502

## Public Housing Family Self-Sufficiency

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**          ****For Fiscal Year 2008**
**CFDA # 14.877**
** **

## REQUEST

**PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND READ THE GENERAL SECTION.**
**WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTS**

## PH FSSPROGRAM PURPOSE

**	****Funding for PHAs to hire a program coordinator to link participating families to the supportive services they need to achieve self-sufficiency.  **

## FUNDS AVAILABLE

**$12 million**
- no rollover

## PH FSS Eligible Activity

**Pay salaries and fringe benefits to PH FSS coordinator for one year.**

## INELIGIBLE ACTIVITIES

**Salary for an FSS Coordinator for the HCV FSS program**
***Services***** for program participants**
**Administrative Activities**
**May not pay a contract administrator or grant writer**
**May not be used for administrative costs**

## PH FSSMAXIMUM FUNDING

_**New**_** Applicants: $68,000 max for ONE full-time position, (TOTAL salary AND fringe benefits) (up from $65,500)**
_**Renewal**_** PHAs: $68,000 max per **_**each**_** full-time program coordinator position awarded under the last two years of ROSS PH FSS NOFAs.**

**Notes:**
One position may not be split between two people

## PH FSS Maximum Funding

- Salaries may increase by up to 3% over your last funding, up to cap
- For more than 3%, approval must be granted by the Field Office.
**Even with a part-time program coordinator, the 25 slot minimum must be maintained**

## APPLICATION DEADLINE

- July 18, 2008
**11:59:59pm Eastern**
**No exceptions**
**Received *****AND validated***** (which may take 24-48 hours)**

## Application Deadline Date/Waivers

**See NOFA for requirements for waiver request.**
**May email request, but must be received at least 15 days before due date.**
**No deadline extension will be granted for paper application**
**DUNS number is still required **
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**Notes:**
Last year, in all of the ROSS programs, we granted ONE.

## Changes from 2007

- Max program administrator salary $68,000
- Programs funded in 2005, 2006 and/or 2007 qualify as renewals (used to be only the last two years)
- AFFH statement required at grant agreement, not in application
- Match certification is now required at grant agreement.

## ELIGIBLE APPLICANTS

**PHAs and Tribes/TDHEs**
**Applicants must administer a low-rent public housing program**
**Applicants must have an approved PH FSS Action Plan on file with their local HUD Field Office/Area ONAP office prior to this NOFA application deadline.**

**Notes:**
p11928

## ELIGIBLE APPLICANTS

- In general - Applicants may submit up to one application for each ROSS funding category (ROSS-Service Coordinators, PH FSS)
**Only one application per PHA/Tribe/TDHE**
**Joint applications are eligible with a joint minimum of 25 slots.**
**You may not submit both a sole and joint application**
**You may have both HCV and PH FSS program coordinators as long as you have two approved plans and meet the requirements of both programs.**

**Notes:**
p.11934 center

## ELIGIBLE DEVELOPMENTS & PARTICIPANTS 

**Only conventional Public and Indian housing developments may be served by ROSS grant funds. **
**All participants must be residents of conventional public housing or NAHASDA-assisted housing.**
**HCV residents are not eligible****.**

**Notes:**
p.11934 right

## GRANT TERM

**All grants are for one year from the date of Grant Agreement**
**Grant begins when the HUD-1044 is signed by both grantee and HUD**
- Anywhere in the application that asks for dates, estimate.

**Notes:**
p. 11956 right

## FUNDING RESTRICTIONS

**Salaries only; up to $68,000 for salary and fringe benefits**
**Must have documentation on file that the salary is comparable to similar professions in local area**

**Notes:**
P11958 right

## PH FSS

- New 2007 grantees have until the due date to enroll participants in order to be considered renewals.
- You must indicate more than 1 on the HUD-52767 question 9b – “total number of PH FSS Participants”

## JOINT APPLICANTS

- Joint Applicants – must designate a lead applicant.
- Lead applicant must be registered with Grants.gov and must submit the application
- Lead applicants are subject to all threshold requirements

**Notes:**
Where is this?  This is from last year.

## Joint Applicants

- Non-lead applicants are subject to Threshold Requirements outlined in Section III.C. of the General Section
*All* parties to the joint application must be eligible applicants

## Threshold Requirements

**FSS Action Plan**
**PHAs must have an approved FSS Action Plan (specific for PUBLIC AND INDIAN HOUSING... HCV FSS Action Plans will need to be amended)**
**If this is a new or amended Plan, it will need to be submitted to the Field Office with enough time for review and approval before the deadline for this NOFA**
**FSS Action plans must comply with 24 CFR 984.201**

**Notes:**
11957 left column bottom

## Threshold Requirements

- The Field Office/Area ONAP will do a Past Performance review – check in with them that they will give you a “Pass” on that.  If you check now, you may have time to correct any problems
- Also check that your FSS Action Plan is approved and on file.

## THRESHOLD REQUIREMENTS

**For Troubled PHAs, Contract Administrator Partnership Agreement (you may not pay for a Contract Administrator)**
**All General Section requirements**
**Code of Conduct**
**Statement on Affirmatively Furthering Fair Housing is now a requirement at Grant Execution, not in the application**

**Notes:**
Please refer to the General Section on the requirements for a Code of Conduct.  Every PHA should have one.  Please attach as a separate document when you submit your application.  
There’s a link on the “Grants” page to see if yours is already on the web and what should be included.

## Program Coordinator

**Responsible for:**
**Linking FSS program participants to supportive services**
**Ensuring services included in participants’ contracts of participation are being provided**
**Ensuring participants are fulfilling their responsibilities**
**Ensuring escrow accounts are established and properly maintained**

**Notes:**
P11957 right column

## Program Coordinator

**Work with Program Coordinating Committee and local service providers**
**Case management**
**Job development**
**Outreach to residents with disabilities **
**Monitor the progress and evaluate overall success**

## Program Coordinator

**Under normal circumstances, a full-time FSS coordinator should be able to serve approximately 50 FSS program participants.**
**A full-time position should manage at least 25 slots**
**A part-time position is eligible, but must still have at least 25 slots.**

**Notes:**
25 slots p11957

## Application Requirement

**Evidence of salary comparability to similar positions in the local jurisdiction must be kept on file in the local office.**
**There is a box to check on HUD-52767 to attest to this. (7f for renewals and 10b for new)**

**Notes:**
p11957

## PROGRAM REQUIREMENT

**PHA must use a Program Coordinating Committee to secure the necessary resources to implement the FSS program.  **
**See 24 CFR 984.202 for more information**

**Notes:**
P11957 left column top

## PROGRAM REQUIREMENT

**Participating families must enter into a contract of participation.  The contracts shall be for FIVE years.**
**THEREFORE, even though the grant term for this grant is ONE year, the PHA must be able to sustain its FSS program for FIVE years.**
**Think seriously before establishing a new Program.  Not getting funded by HUD is NOT an acceptable reason to invalidate Contracts of Participation.**

**Notes:**
p.11958 left

## Program Requirement

**Escrow Accounts **
**Shall be computed using the guidelines set forth in 24 CFR 984.305.**

## Review

**NO BUDGET**
**NO RATING FACTORS/NARRATIVES**

## Funding Priority

**1****st**** – renewals for applicants that have achieved High Performer status on most recent PHAS review**
**2****nd**** – standard performer renewals**
**3****rd**** – Troubled performer renewals**
**4****th**** – New applicants**
**There will be no “expansion” funding this year**

**Notes:**
p. 11955 center

## Order of Funding

**First all eligible applicants in Category 1, then, Category 2, etc.**
**If not enough funds for all of a category, highest Graduation Percentage first**
**If a tie, highest Positive Escrow Percentage**
**Then, largest program size**

## Order of Funding

**Graduation Percentage**
**Percent of PH FSS families that have successfully graduated from the program**
**See question 9g on HUD-52767**

**Notes:**
Primary data collection from HUD-52767, but PIC 50058 as backup
p.11956

## Order of Funding

**Positive Escrow Percentage**
**Number of PH FSS families with positive escrow balances as a percentage of total PH FSS enrolled families **
**See question 9d on HUD-52767**

**Notes:**
Primary data collection from HUD-52767 but PIC as backup 
p.11956

## Reminder

- Although the NOFA says that PIC can be consulted, it’s YOUR RESPONSES to the HUD-52767 that are the primary source for documentation of eligibility

## Program Change from 2007

- 25% match documentation is now required for PH FSS
- This is not a requirement of application at this point.
- If selected, you will be required to have your ED attest to 25% match in the form of cash or in-kind services before the grant agreement will be signed.
- Probably the new ROSS Form HUD-52769 will be used.
- Match letters will need to be kept on file.

## Section 3

- PH FSS and ROSS are subject to Section 3 requirements.
- There are separate reporting requirements that have been required in the past which include an annual HUD-60002 paper or online submission
- Section 3 is getting serious about this and may in the future impose penalties for non-reporting that may include in-eligibility for future funding.

## Application Submission

**In the Grants.gov application package only the Adobe forms, such as the SF-424, are  identified as “mandatory documents.”   **
**HOWEVER, the Logic Model and other application forms ARE ALSO REQUIRED of all applicants.  These forms are included in the “optional documents” section or in the Instructions Download. **
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## Submission Change from 2007

- The forms on grants.gov are now in Adobe 8.1.2 instead of “pure-edge”.  if you do not have this version of Adobe, you will need to download it from grants.gov.
- These forms are still only fillable and not saveable unless you have Adobe Professional 6.0 or higher.
- If you have Adobe Professional, you will need to set your DEFAULT to the Adobe 8.1.1 – please see the General Section for more information (p.12755)

## Submission Change from 2007

- Unlike in Pure-edge, in the new Adobe format, to complete a form in “mandatory documents” or “optional documents” you must *first* move the form over to the “submission” box *then* open the form and fill it out.

**Notes:**
P 14892

## Application Submission

**Please see the NOFA for a checklist of required application content**
**You do not have to submit this checklist**

## Application Submission

**Application forms in the Instruction Download should be saved to your hard drive, completed and then attached to your electronic application package for submission to Grants.gov****.**
**DO NOT download the application and save to or attempt to upload from a USB flash drive.  Applicants have had difficulty with this in the past.  Save and upload from your hard-drive.****  **
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**Notes:**
Notes on attaching – please make sure you attach the version you are intending to 
Follow the tips provided—
Save the final files in a folder on your desk top; 
open each file; 
After attaching the files open them again and make sure they are complete.  
many applicants last year submitted older versions of their files.  Not the last version.  Don’t just scroll through the first part of the file, but open them and read the app them before hitting the submit button.

## Application Requirements - Forms

**SF-424 – DO THIS FIRST – it will fill in sections of other forms automatically**
**Found in mandatory forms**
**Federal Identifier 5a = PHA code**
**Federal Award Identifier is for renewals ONLY – last year’s grant number**
**Renewals ONLY – select “continuation” for #2 – Type of application.  All others “new”**

## Application Requirements - Forms

**SF-LLL – Disclosure of Lobbying Activities (if applicable)**
**Found in “Optional Documents” called “Disclosure of Lobbying Activities”**
**SF-LLL-A – Disclosure of Lobbying Activities Continuation Sheet (if applicable)**
**You can either download it from HUDCLIPS or make one up yourself.  It’s basically a blank piece of paper.  **

## Application Requirements - Forms

**HUD-2880 – Applicant/Recipient Disclosure/Update Report**
**Found in “Optional Documents” **
**called “HUD Applicant-Recipient Disclosure Report”**
**Question 2 in Threshold Determinations applies only to THIS grant application.**
**Signature “signs” upon submission**

## Application Requirements - Forms

**HUD-2991 – Certification of Consistency with Consolidated Plan (if applicable)**
**Found in Instructions Download **
**called “HUD-2991”**
**Everyone needs either this one or the HUD-52752**

## Application Requirements - Forms

**HUD-52752 – Certification of Consistency with Indian Housing Plan (if applicable)**
**Found in Instructions Download **
**called “HUD-52752”**
**Everyone needs either this one or the HUD-2991**

## Application Requirements - Forms

**Contract Administrator Partnership Agreement (if applicable)**
**Required for All Troubled applicants**
**Found in Instructions Download called “HUD-52755 Administrator Partnership Agreement”**

## Application Requirements - Forms

**HUD-96011 Facsimile Transmittal**
**Required of all applicants even if not transmitting any faxes (indicate “no faxes with this submission and “0” for number of pages)**
**Found in Mandatory Documents called “HUD Facsimile Transmittal”**
***NEW PHONE NUMBERS***
**800-894-4047 – toll free**
**215-825-2796 - non-toll free**

## Side note on Faxes

**Use HUD-96011 as the cover sheet if you submit any fax attachments or they will NOT be read.**
**Entire applications submitted by fax will NOT be accepted**
**Use a separate HUD-96011 cover sheet for each document and fax separately**
**If you downloaded the application more than once, make sure that you use the fax cover sheet that came with the version of the application that you ultimately submit**
**If you re-submit electronically, you must wait for validation, then re-fax all faxes**

**Notes:**
Check accuracy of faxes p14894

## Application Requirements

- HUD-52767 – Family Self-Sufficiency Funding Request Form – found in Instructions Download called “HUD-52767”

## HUD-52767 notes

**Question 6 – Funding Category for this Application – choose 1,2,3, or 4 based on Funding Priority List **
**Question 7d – please list the salary/fringe of EACH position for which you are requesting funding.  The total goes in 7e**

## Application Requirements - Forms

**HUD-2994-A “You are Our Client Applicant Survey” (optional)**
**Found in Instruction Download called “HUD-2994”**
**This is where you tell us about your application experience.  PLEASE take the time to fill this out and include comments. **

## Application Requirements – Logic Model

**Logic Model – HUD 96010**
**Found in Instructions Download**
**Excel File (don’t make into a PDF)**
**Please watch the archived webcast from on the Logic Model – it’s a little different this year.**

## Application Requirements – Logic Model

**Enable macros; read directions re: security settings**
**Drop down menus**
**Year 1 ONLY required (but don’t delete anything)**
**May add up to 3 “others” right on form**

## Application Requirements - Attachments

**Please label your attachments clearly – see General Section for more information – please name it EXACTLY what it is and who you are if you can.**
**Please use the Logic model Naming conventions in the Logic Model instructions in the form**

## Reminder

- All applicants must submit a Code of Conduct that has been approved by their Field Office
- UNLESS – your organization is listed on the Code of Conduct page _[http://www.hud.gov/offices/adm/grants/codeofconduct/cconduct.cfm](http://www.hud.gov/offices/adm/grants/codeofconduct/cconduct.cfm)__ and none of the following have changed:_
- Executive director
- Address
- Organization name

## Grants.gov

- Register EARLY
- If you haven’t already registered with Grants.gov, do it now.
- Registration checklist and other information at _[www.grants.gov/GetStarted](http://www.grants.gov/GetStarted)_
- View webcast on electronic registration and application submission on HUD website.
- Read the Early Registration publication in the Federal Register, March 10, 2008
- Includes corrective actions for application submission problems that affected past applicants

## Application hints

- General Section publication also has LOTS of information on registering
- Hint – when you are at the grants.gov “Download Application Package” page, enter only the CFDA number.  Do not put anything in the other boxes.
- Register for updates with grants.gov
- Watch the Federal Register or “funds available” page for Technical Corrections or FAQ’s

**Notes:**
Some forms are in “mandatory documents” some are in “optional documents”  BOTH of those are pure-edge.
Other forms are in “instructions download”
All forms you need should be in that package.

## Submitting your application

- When attaching documents use ONLY the formats indicated in the general section
- This year, Office 2007 can be used
- This year, submission is compatible with MS Vista and Mac
- Use Explorer or Netscape (apparently Firefox doesn’t work well)

## Submitting your application

- Most PDF forms are only “saveable” if you have Adobe Acrobat Professional.
- If you do not, fill out the form and PRINT IT OUT and FAX IT IN with the FAX COVER SHEET
- Fax number can be found in NOFA.  DO NOT fax to program office!
- I recommend faxing everything that you attach, just in case.

## Submitting your application

- If you choose to attach saved PDF files, please, after you save them, open them back up again to see if what you entered is really saved.
- If you have just the free version of Acrobat READER, you WILL NOT BE ABLE TO SAVE... you will probably just be saving a blank form.

## Submitting your application

- If you zip your attachments, use only WINZIP
- Zip in only “normal” or “maximum” options

## Important Resources

- Funds Available Page – lots of good stuff here
- _[http://www.hud.gov/offices/adm/grants/fundsavail.cfm](http://www.hud.gov/offices/adm/grants/fundsavail.cfm)_
- Or - Go to _[www.hud.gov](http://www.hud.gov/)_ - grants – funds available
- On this page, scroll down to find links to program NOFAs. (check back here for FAQ’s)
- Get the Find/Apply Brochure and Registration Brochure
- Code of Conduct
- FAQ

## Webcasts

- In the yellow “Helpful Tools” box on the “funds available” page
- Click on “Broadcasts Training Materials” to get the powerpoints from the webcasts.  From there, go to “2008 webcast schedule” or “2008 Archived Broadcasts” to view the TA webcasts.
- View these webcasts as well as the Program Section
- General Section
- Logic Model
- Registering/Applying through grants.gov

## General Section

- Published in the Federal Register
- 	March 19, 2008
- THERE’S IMPORTANT STUFF IN HERE!!  READ IT!!

**Notes:**
Lots of hints on electronic submissions, problems, etc.
This is part of the application rules!

## First Time Registration Process

**1.  Obtain Data Universal Number System (DUNS) Number.**
**2.  Register with the Central Contractor Registration (CCR)**
**Register with the Credential Provider**
**Authorized Organization Representative (AOR) must register with Grants.gov**
**E-Business Point of Contact authorizes the AOR to submit grant application.**
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## Renewal/Update Registration Process for CCR POCs

- You must renew your CCR Registration annually
- At _[www.ccr.gov](http://www.ccr.gov/)__ click on Update or Renew Registrations Using TPIN_
- Enter your DUNS Number and TPIN and click submit
- If there are any changes, make the changes and click submit.
- If you don’t know the TPIN, you can ask for the TPIN number.  It will be emailed to CCR POC

## Registration Process

**If you aren’t already registered, BEGIN YOUR REGISTRATION PROCESS IMMEDIATELY!**
**If your Authorized Representative has left, follow registration steps 3-5 to have a new one registered and authorized to submit the application.**
**Incomplete registration was the most common error and resulted in applicants not receiving funding.**
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## Registration Process

- If you change your eBusiness Point of Contact, in the CCR Registration, make sure that the new eBusiness Point of Contact has also granted permission to the person submitting the application to be the Authorized Organizational Representative (AOR)

## Application Submission

**Instructions on how to submit an electronic application to HUD on the web site **_[www.grants.gov/Apply](http://www.grants.gov/Apply)__._
**A full set of instructions on how to complete a grant application is at: **
- _[www.grant.gov/CompleteApplication](http://www.grant.gov/CompleteApplication)__ _
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## Electronic Application Submission

**Upon successful submission, applicants will receive an e-mail notification confirming receipt and indicating that the application is being validated.  **
**The validation process will be completed in approximately 24 to 48 hours.**
**You will then get a validation email.  It is only at this point that you can breathe.**
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## Electronic Application Submission

**If the application does not pass the validation check, it will be rejected and the applicant notified of the reason for the rejected application.**
**DO NOT ASSUME that the  application has been successfully submitted until you receive the validation notice.**
**If a rejection notice is received, you must correct the error and resubmit.**
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**Notes:**
Validation does not mean that we’ve checked your application and all is in order.  What it means is that your application has passed the HUD firewalls, does not have viruses, that you have registered correctly, provided a valid DUNS #, etc.  

The rejection notice should provide you with some information on why you were rejected and what you need to do to fix it.   

## Application Hint

- If there is a problem with your application submission, an email will be sent to the person designated in your REGISTRATION, not in your APPLICATION because we will not have been able to read your application yet.
- Make sure that the person designated in your REGISTRATION is checking his/her email in anticipation of a validation email.

## Hint

**Make sure that someone will be available to cure deficiencies, both at time of application submission and during the competition processing time! **
**This could be several months after submission... if the point of contact for the application goes on vacation, designate someone to cover for them.**

## Electronic Application Submission

**SAVE every email correspondence, email validation, the log number/call number every time you call the help desk, etc.  These may become crucial if there is a problem.**
**SAVE all fax transmission sheets that your fax machine produces.**

## Electronic Application Help

**Help with Grants.gov process, please call **
**1-800-518-GRANTS or send an email to support@grants.gov**
**Please do not call the Program office with Grants.gov questions**

## Application Info

**Check **_[http://www.hud.gov/offices/adm/grants/fundsavail.cfm](http://www.hud.gov/offices/adm/grants/fundsavail.cfm)__ for updates, FAQs, Tips, Guidance, etc._
**This is the “Funds Available” page**
**HUD.gov – Grants – Funds Available – then go to your program page**

## REQUEST

**PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND READ THE GENERAL SECTION.**
**WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTS**

## How to Find Me

- Anice Schervish
- _[Anice.m.schervish@hud.gov](mailto:Anice.m.schervish@hud.gov)__ OR __[anice@hud.gov](mailto:anice@hud.gov)_
- 202-402-2341
- leave a message with your question
- I work late
- You can call Ron Ashford (my boss)              202-402-4258 but he will forward your call to me!