# Presentation: 725535

## USDA’sCorporate Property Automated Information System(CPAIS)

- USDA’sCorporate Property Automated Information System(CPAIS)
- May 26, 2004
- 		Denise R. Hayes
- 		Wendy E. Snow

## Why do we need CPAIS?

**Address USDA Real Property**: USDA is the second largest federal land holder, with more than 22,000 buildings owned, approximately 190 million acres of land, more than 1,100 space assignments in 747 GSA buildings in 442 cities and towns, about $135 million in annual rent, and leased space in approximately 3,600 commercial buildings with an annual rent of more than $160 million.
- CPAIS is the Department’s corporate system for all USDA Real Property.
- CPAIS standardizes USDA approach to real property; both owned and leased.
- Provides capability to manage assets at a corporate and agency level, addresses security and continuity of operations issues (what do we have, where are these assets located, who owns it, what condition is it in).
- Improves analytic capabilities, allowing increased asset utilization, cost management, analysis and reduction of maintenance expenses.
- Puts USDA in an improved position should it face a natural disaster or terrorist attack.
- Provides the best opportunity to “improve organizational productivity, accountability, and performance”  - e.g., can manage the “rent accounts”.
- Supports recent statutes and guidance from Congress and OMB – President’s Management Agenda, including the new Executive Order on Asset Management of Real Property.
- Real property is a major element in sustaining the clean audit opinion.

## New Executive Order 13327

- New Executive Order 13327

- .
- GAO targeted _real estate as one of the top 4 “High Risk” Federal Programs_ and found much of the Government’s roughly $328 billion worth of real estate is in a state of disrepair.  The report found there are problems with excess and underutilized real property; the accuracy of real property data; deteriorating facilities and infrastructure; and the appropriate alignment of real property assets with agencies’ changing and expanding missions.
***This order is in conjunction with and accompanies a new Program Initiative to the President’s Management Agenda, “Federal Real Property Asset Management”  The objective is to assure management accountability for implementing Federal real property management reforms.***
-  Directs executive branch departments and agencies to recognize importance of real property resources through increased management attention, establishment of clear goals and objectives, improved policies and levels of accountability, and other appropriate actions.
- Establishes position of a Senior Real Property Officer at all major executive agencies – **for USDA that SRPO is Glenn Haggstrom, Deputy Director, OPPM **
-  Senior Real Property Officers to develop and implement agency asset management plans  Federal Real Property Asset Management added to Third Quarter Scorecard of appropriate agencies – **USDA is one of the agencies that will be scored in the area of Real Property Asset ****	****Management. (*****Green, yellow, red*****).**
-  Requires development of a single and descriptive database of Federal real properties  - _***USDA will use CPAIS as the system of record***_ to comply with the Presidential Initiative.

## What Will CPAIS Provide?

- CPAIS was implemented May 24, 2004, conversion activities on-going.
- CPAIS is the USDA system of record for _all USDA_ owned real property, Commercial Leases and GSA Assignments.
- Subsidiary ledger to the Financial System (FFIS) for audit purposes.
- CPAIS is USDA’s corporate system which interfaces with the GSA STAR rent system, provides the electronic GSA annual 1166 report on owned property and commercial leases, interfaces with the corporate financial system, FFIS, and interfaces with the Forest Service Infrastructure application.
- CPAIS provides the foundation for USDA to meet the scorecard and tasks associated with the new Executive Order 13327 on real property and Executive Order 13287 for historical property.

## CPAIS Project Team

**Integrated Project Team Roles and Responsibilities:**
- Office of Procurement and Property Management:  Co-sponsor, Functional Business Owner
- Associate Chief Financial Officer for Financial Systems:  Co-Sponsor, Program/Systems Management
- Forest Service:  Software Services, Training and Help Desk
- National Information Technology Center/Office of the Chief Information Officer:  Computing Services and Traffic Analysis
- USDA Agencies:  Real Property, Leasing and Financial owners

## Near term Major Milestones

**Near term Major Milestones**

- CPAIS Production end user training (Beltsville/St. Louis)						May - June
- CPAIS data conversion  			May 24 – June 4
- CPAIS Production Implementation	May 24
- CPAIS first Depreciation run 		June 28
- Homeland Security Reporting 		June 30
- Executive Order 13327 reporting 		June 30
- 	(Baseline Real Property)
- Executive Order 13287 reporting		September 30
- 	(Historical/Heritage)
- Federal Real Property Portfolio 		November 15