# Presentation: 549572

## Commissioned OfficerEffectiveness Report(COER)

## Overview

-   What is the COER?
-   Types and Purpose of the COER
-   Roles and Responsibilities
-   Ratings
-   The Process

## What is the COER?

**  ****Major source of information concerning each**
**    ****officer’s performance and work record  **
**  ****Instrument of uniform appraisal **
**  ****Evaluates performance from Oct 1 to Sept 30**
**	****The COER documents:**
**  ****Assignments **
**  ****Duties**
**  ****Proficiencies**

**What is the COER?**

## Uses of the COER

**Evaluation for personnel actions**
**Promotion**
**Assimilation**
**Separation**
**Positive or adverse**
**3-year file review**
**Supervisory tool**
**Strengths and weaknesses**
**Performance rating**
**Opportunity to increase value to Corps and Agency**

## Required for all officers on active duty

Exceptions:
Officers called to extended active duty after July 1st
Officers on short and intermittent tours 
Junior and Senior COSTEPs
USUHS students
The Surgeon General
The Assistant Secretary for Health

**Exceptions:**
**Officers called to extended active duty after July 1st**
**Officers on short and intermittent tours **
**Junior and Senior COSTEPs**
**USUHS students**
**The Surgeon General**
**The Assistant Secretary for Health**

**Who needs a COER?**

## Types of COERs

***Annual***
**Mandatory**
***Transfer***
**Permanent change of station (*****prior to***** Aug 1****st****)**
**Completed by **_***old***_** supervisor**
***Reassignment of Rater***
**Supervisor is transferring**
***Special Request***
**3-year file review**
**Assimilation**
**Non-routine personnel action**

##  Narrative COER

**	****Prepared by the Rating Official when a complete performance rating is premature or inappropriate.**
**Less than 4 months of active duty**
**Training Out of Service (TOS)**** **

## Officer Responsibilities

-   **Initiates COER and sends to Rating Official by **
**   ****deadline**
**  ****Completion of Attachment 1 on-line**
**  ****Duties, Accomplishments, Goals**
**   ****DCP Help Desk:  (301) 594-0961 or (877) INFO-DCP**
**  ****Establish guest user account if supervisor is not an**
**   ****officer**

**Officer Responsibilities**

##  The Rating Official    

**  ****Immediate or first-line supervisor **
**  ****Completes the COER on-line**
**  ****Provides a narrative **
**  ****Discusses and reviews with officer**
**  ****Mandatory**

## The Reviewing Official

**The Reviewing Official**

-   **Usually immediate supervisor of rating official**
**  ****Reviews the COER ratings and narratives on-line**
***  ***_***CANNOT***_** make changes to Rater’s comments**
**    ****or marks**
**  ****Provides electronic approval**

## Rights of Officers

**The Privacy Act of 1974 grants individuals the right, **
**subject to certain conditions, access to federal records maintained on them.**
**  ****May disagree with a performance rating by**
**    ****submitting a Letter of Rebuttal**
**  ****Submitted to OCCO through Liaison **
**  ****No further action taken**
**  **_**NOT**_** a substitute for a grievance**

## Ratings	

**Overall rating**
**E = Exceptional**
**D = Well Above Average**
**C = Competent**
**B = Marginal**
**A = Inadequate**
**Total score**
**E = 100**
**D = 80**
**C = 60**
**B = 40**
**A = 20**

**	****The average officer gets only one “D”.****  The COER does not really indicate who is an outstanding officer.**

## The Electronic Process

**Officer initiates COER **
**Completes narrative (Attachment I)**
**Establishes Guest User account if Civil Service**
**Monitors COER progress**
**COER goes to Rating Official**
**Makes ratings**
**Completes Raters statement (Attachment II)**
**Discusses COER with officer**
**Rater sends to officer for concurrence**
**Reviewing Official gives concurrence**
**COER goes into officer’s eOPF**

## Additional Comments 

**  ****Narratives are restricted to one page**
**  ****Font size **_***must***_** be 10-point or larger**
**  “****E” ratings require no individual comment**
**  “****A” ratings must be addressed in comments**

## Due Dates:

- eCOER Available: 3 October
- Due to Rater by: 17 October
- Due to Reviewing Official by:
- 	7 November
- Due to OCCO by: 21 November

## Commissioned Corps Personnel Team

**Koger Center, Stanford Building**
**4770 Buford Highway, NE**
**MS K-27**
**Atlanta, GA  30341-3724**
**Office:  (770) 488-1743**
**Fax:  (770) 488-1970**

## Questions????