# Presentation: 923264

## PERSONAL PROPERTY

- Status Meeting
- June 1, 2006

## AGENDA

- Audit Calendar
- Unresolved Audit Issues
- Anticipated Projects by Line/Staff Office
- Matrix of Missing Documentation

- Unreconciled Payments Report (UPR)
- Inventory
- Inventory Memos
- Training
- Reports

## AUDIT CALENDARhttp://www.pps.noaa.gov/audit_calendar.html

| Date | Task | Whom Responsible | To 
Whom |
| --- | --- | --- | --- |
| June 2 | Capitalized inventories due
Depreciation accounting verification due | Property Custodians | Personal Office |
| June 6 | Documentation due to the Property Office for any adds, deletes or changes  | Line/Staff Property
Managers | Personal Office |
| June 14 | Run depreciation reports for June | Personal Office | n/a |
| June 15 | Heritage assets inventories due |  | Personal Office |
| June 19 | Financial reports due | Personal Office | Finance |
| July 6 | Documentation due to the Property Office for any adds, deletes or changes  | Line/Staff Property
Managers | Personal Office |

## UNRESOLVEDAUDIT ISSUESPlease verify the following projects’ projected date of acceptance PDA. 

- NESDIS
- Norway Antenna
- Project Manager: Unknown
- PDA: February 2006
- NWS
- ORDA (Open-systems Radar Data Acquisition) Software
- Project Manager: CeCe Hennigh
- PDA: May 2006

## UNRESOLVEDAUDIT ISSUES (cont.)

- NWS (cont.)
- NWS Transmitters
- Project Manager: Mark Paese
- PDA: March 31, 2006
- NMFS
- Law Enforcement Records Mgmt Software
- Project Manager: Mark Spurrier
- PDA: May 2006

**Notes:**
the Laurentian is being leased under a 15-year lease from the University of Michigan.

## UNRESOLVEDAUDIT ISSUES (cont.)

- OAR - Undocumented vessels (1)

**Notes:**
the Laurentian is being leased under a 15-year lease from the University of Michigan.

## NESDIS PROJECTSPlease verify the following projects’ projected date of acceptance (PDA).

- Search and Rescue Satellite (SARSAT) Upgrade
- Project Manager: Thomas Button
- PDA: June 30, 2006
- NSOF (NOAA Satellite Operations Facilities) Network Core (Data Communications Network for the move to the new Suitland building)
- Project Manager: Paul Pegnato
- PDA: August 2006

## NESDIS (cont.)Please verify the following projects’ projected date of acceptance (PDA).

- 6.1 Meter Antenna
- Project Manager: Unknown
- PDA: August 2006
- DCS Auto Process System
- Project Manager: Charles Bryant
- PDA: FY 2006 (in litigation)
**What else is there?**

## NMAO PROJECTS Please verify the following projects’ projected date of acceptance (PDA).

- MacArthur Transfer
- Project Manager: CDR Michele Bullock
- PDA: June 2006 – Congress authorized to proceed with transfer to Utrok Atoll for $75K
- Twin Otter Aircraft
- Project Manager: Michelle Fynn/Julie Robertson
- PDA: August/September 2006
- Henry Bigelow
- Project Manager: Joe Bohr
- PDA: September 2006

## NMAO (cont.)Please verify the following projects’ projected date of acceptance (PDA).

- Sonar for Long Range Fishery Vessel
- Project Manager: Frank Colohan
- PDA: September 2006
**What else is there?**

## NMFS PROJECTSPlease verify the following projects’ projected date of acceptance (PDA).

**Is there anything?**

## NOS PROJECTSPlease verify the following projects’ projected date of acceptance (PDA).

- Catamaran (50 feet)
- Project Manager: Dave Lott
- PDA: July 2006
- Catamaran (67 feet)
- Project Manager: Dave Lott
- PDA: August 2006
- ADCAT Software
- Project Manager: Dennis Hoar
- PDA: September 2006
**What else is there?**

## NWS PROJECTSPlease verify the following projects’ projected date of acceptance (PDA).

- Air Handling Replacement NWSTG
- Project Manager: William Johnson
- PDA: June 2006
- Uninterruptible Power Supply (UPS) for NWS Telecommunication Gateway (NWSTG)
- Project Manager: William Johnson
- PDA: June 2006
- IBM Computer Lease
- Project Manager: Unknown
- PDA: September 2006
**What else is there?**

## MATRIX OF MISSING DOCUMENTATION

- The following Line/Staff Offices have documentation due to the Property Office:
- NMFS
- CD0001276439: Missing acceptance documentation; missing detail support for invoices (break-out of costs) *(3 months old)*

## MATRIX OF MISSING DOCUMENTATION (cont.)

- NWS
- CD0000781887: Missing email confirmation from James Kincaid for electronic CD-509 *(2 months old)*
- CD0000781888: Missing email confirmation from James Kincaid for electronic CD-509 *(2 months old)*
- CD000821920: Question regarding location – Shallotte, Charlotte, or Wilmington, NC? *(new)*

## MATRIX OF MISSING DOCUMENTATION (cont.)

- NWS (cont.)
- CD0000823141: Question regarding location – Fort Dix, Mt. Holly, NJ, or Philadelphia, PA? *(2 months old)*
- CD0001059762: Question regarding location – Blue Hill, Hastings, or Grand Island, NE? *(2 months old)*
- CD0001074131: Missing email confirmation from James Belles for electronic CD-509  *(2 months old)*

## MATRIX OF MISSING DOCUMENTATION (cont.)

- NWS (cont.)
- CD0001074731: Question regarding location – Huntsville or Scottsboro, AL?   *(2 months old)*
- CD0001075760: Question regarding location – Flowood or Jackson, MS?          *(2 months old)*
- CD0001280137: Question regarding location – Morehead City or Newport, NC? *(new)*

## MATRIX OF MISSING DOCUMENTATION (cont.)

- NWS (cont.)
- CD0001283790: Question regarding location – Johnston or Des Moines, IA? *(new)*
- CD0001445523: Question regarding location – Mesa, Tempe, or Phoenix, AZ? *(2 months old)*
- CD0001461716: Question regarding location – Denver, Boulder, or Watkins, CO? *(new)*

## MATRIX OF MISSING DOCUMENTATION (cont.)

- NWS (cont.)
- CD0001462024: Question regarding location – St. Louis or St. Charles, MO? *(new)*
- CD0001462505: Question regarding location – North Platte or Thedford, NE? *(new)*

## UPR STANDARD

- UPR threshold has been lowered from $500k to $200k
- Effective May 2006

## UPR TRENDS

|  | FY 2005 |  | FY 2006 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- |
|  | May 1 | May 26 | May 1 | May 26 | May 1 | May 26 |
| TOTAL | 277 | 225 | 2,769 | 6,028 | 3,047 | 6,253 |
| AGO | 0 | 0 | 0 | 0 | 0 | 0 |
| CAO | 0 | 0 | 693 | 542 | 693 | 542 |
| CFO | 0 | 0 | 0 | 0 | 0 | 0 |
| CIO | 0 | 0 | 69 | 42 | 69 | 42 |
| GC | 3 | 3 | 9 | 7 | 12 | 10 |
| NESDIS | 0 | 0 | 210 | 273 | 210 | 273 |

- In thousands (000s)

## UPR TRENDS (cont.) 

|  | FY 2005 |  | FY 2006 |  | Combined |  |
| --- | --- | --- | --- | --- | --- | --- |
|  | May 1 | May 26 | May 1 | May 26 | May 1 | May 26 |
| NMAO | 0 | 0 | 238 | 157 | 238 | 157 |
| NMFS | 59 | 9 | 760 | 905 | 819 | 914 |
| NOS | 192 | 190 | 566 | 3,354 | 758 | 3,544 |
| NWS | 0 | 0 | 111 | 451 | 111 | 451 |
| OAR | 23 | 23 | 114 | 297 | 137 | 320 |
| USAO | 0 | 0 | 0 | 0 | 0 | 0 |
| WFM | 0 | 0 | 0 | 0 | 0 | 0 |

- In thousands (000s)

## AGED UPR(90 DAYS & OLDER)

|  | FY 2005 | FY 2006 | Total 90 Days & Older UPR |
| --- | --- | --- | --- |
| TOTAL | 225 | 971 | 1,196 |
| AGO | 0 | 0 | 0 |
| CAO | 0 | 501 | 501 |
| CFO | 0 | 0 | 0 |
| CIO | 0 | 0 | 0 |
| GC | 3 | 4 | 7 |
| NESDIS | 0 | 0 | 0 |

- In thousands (000s)

## AGED UPR (cont.)(90 DAYS & OLDER)

|  | FY 2005 | FY 2006 | Total 90 Days & Older UPR |
| --- | --- | --- | --- |
| NMAO | 0 | 95 | 95 |
| NMFS | 9 | 297 | 306 |
| NOS | 190 | 70 | 260 |
| NWS | 0 | 0 | 0 |
| OAR | 23 | 4 | 27 |
| USAO | 0 | 0 | 0 |
| WFM | 0 | 0 | 0 |

- In thousands (000s)

## FY 2006 INVENTORYSCHEDULE

- Annual Physical Inventory

| Quarter | Norfolk | Kansas City | Boulder | Seattle | Natl. Capital Region |
| --- | --- | --- | --- | --- | --- |
| First | WMO  OCFO
AGO   OAR
OCAO NMFS
OCIO | WMO  OCFO
AGO   OAR
OCAO NMFS
OCIO  NLSC | WMO  OCFO
AGO   OIG
OCAO
OCIO | WMO  OCFO
AGO   OAR
OCAO NMFS
OCIO  OIG | WMO  OCFO
AGO   OAR
OCAO
OCIO |
| Second | NESDIS
NOS | NESDIS
NOS | NESDIS
OAR | NESDIS
NOS | NESDIS
NOS |
| Third | NWS
NMAO | NWS
NMAO
NRC (NWS) | NWS | NWS
NMAO
OGC | NWS    NMFS
NMAO  OGC
USEC |
| Fourth | BIS | BIS | BIS | BIS |  |

## FY 2006 INVENTORY OVERDUE

- CAO
- 1 Kansas City
- CFO
- 1 Kansas City
- OAR
- 1 Norfolk
- NMFS
- 2 Kansas City

- NOS
- 1 Headquarters
- 2 Kansas City
- 1 Norfolk
- None in Seattle & Boulder

**Notes:**
Norfolk Overdues = 
OAR – Linda Green - Research Triangle Park scheduled for 1st Qtr, to date not completed
NOS – Craig MacDonald – Scituate, Ma not completed to date.

## INVENTORY MEMOS

| Memo | Sent to | Coordination | Due Date |
| --- | --- | --- | --- |
| Capitalized inventory | Property Custodians | Property Managers | June 2 |
| Contractor held property | Contracting Officers Representatives | Ryland Pine | June 2 |
| Heritage Assets | Heritage Asset Stewards | Lynette Joynes | June 15
(Quarterly) |
| Depreciation Accounting | Line Office Budget Offices | Brian Mason | June 2 |
| Deferred Maintenance | Line Office Program Managers | Brian Mason | June 1
(Quarterly) |

## PROPERTY ACCOUNTABILITY OFFICERS (PAO) REQUIRING TRAINING

- NMFS
- Herbert Kaufman
- Garry Mayer
- Roy Crabtree
- Harold Robbins
- Scott Nichols

- NOS
- Daniel Basta
- Rolin Meyer

-   Churchill Grimes
-   James Herkelrath
-   Willis Hobart
-   Norman Mendes

## PROPERTY CUSTODIAN (PC) TRAINING

- 80 Property Custodians/Contacts remain to be trained (as of April 26)
- Upcoming classes – To Be Announced
- E-Learning:
- Access through Personal Property Website
- Course and test will be on the e-Learning site
- June 9 (projected date of completion)

## CONSTRUCTIONWORK-IN-PROCESS (CWIP) TRAINING

- June 23, 2006 - 10 a.m. to 3 p.m.
- SSMC 2, Room 2358
- Also via specified video tele-conferencing sites
- Real Property, Personal Property, Budget, and Finance

## MAY REPORTS

- Financial Reports
- Submitted May 18th
- Operational Reports on eDocs

## KANSAS CITY

- Anthony Harrison and Headquarters personnel are working on a plan to fill Gilly Elsea’s position
- Plan includes:
- _Holly Turri_ - Additions and changes to records
- _Sheila Hensley_ - Annual Inventories
- _Leah Henderson_ - Disposal of excess; processing of CD-52 final event requests
- _Brian Mason_ - Specific property questions
- _Anthony Harrison_ - Capitalized property inventories; Boards of Review; vehicle management; general and misc. questions

## What are your questions or comments?

## What are your agenda items for our next meeting?

Date, time and location for next meeting
July 6 @ 11:00 a.m.
	  SSMC4 - Rm 8150

- Date, time and location for next meeting
- July 6 @ 11:00 a.m.
- 	  SSMC4 - Rm 8150

## HEADQUARTERS CONTACTS

- NOAA Research (OAR)
- Ryland Pine
- NESDIS
- Holly E. Turri
- Ryland Pine
- NOAA Weather & Climate (NWS)
- Doreen A. Kaduri
- NOAA Fisheries (NMFS)
- Dominic Blakey

- NOAA Marine & Aviation Operations (NMAO)
- Jennifer Foster
- NOAA Ocean Service (NOS)
- Melissa Nelson
- NOAA Staff Offices (AGO, CAO, CIO, CFO, USAO, WFM)
- Jennifer Foster

## HEADQUARTERS CONTACTS (cont.)

- Branch Chief
- Jon Pinner
- Audit Leads
- Brian Mason
- Tom Deckard
- Support
- Paul Myers
- Ann Marquez
- Heritage Assets
- Lynette Joynes
- Inventory
- Larry Oates
- Ryland Pine

- Norfolk
- Anita Holley, Acting Branch Chief (RPM)
- Robin MacMillan (RPAM)
- Boulder
- Ron Jakaitis, Branch Chief
- Rudy Nunez (RPM)
- Sheila Hensley (RPAM)
- Kansas City
- Anthony Harrison, Branch Chief
- Seattle
- David Petre, Branch Chief
- Elizabeth Valezona (RPM)
- Kim Hutchinson (RPAM)

## PROPERTY MANAGERS

- The following people have been identified:
- Carol Christian, AGO
- Judy Mickens, CAO
- Randy Hill, CIO
- Barbara Beasley, CFO
- Regina Jackson, GC
- Bernadette Foreman, NESDIS

- Jeanette McDonald, NMAO
- Robert Ziobro, NMFS
- Sloane Strother, NOS
- Jan Evans, NWS
- Deborah Martin, OAR
- George White, USAO
- Janice Long, WFM

## PROPERTY MANAGERS (cont.)

**ALTERNATES**
- Denise Tyler-Littleford, AGO
- Cynthia Burley, CAO
- Gail Perry, CFO
- Kathy Stowe, CIO
- Thornette Johnson, GC
- Brian Brown,  NESDIS
- Sheila Foster, NWS

- Millie Ingels, NMAO
- Rhonda Perry, NMFS
- George Ann Stansbury, NOS
- Mary Manoogian, OAR
- Kathy Lewis, USAO
- Michelle Masias, WFM

## PAO TRAINING (cont.)

## PC TRAINING (cont.)