# Presentation: 412714

## U. S. Department of Transportation 

**U. S. Department of Transportation**** **
**Pipeline and Hazardous Materials Safety Administration**

**www.dot.gov**

## Summary of Clearinghouse Results

- PHMSA Public Meeting onPublic Awareness Programsfor Pipeline OperatorsFebruary 20, 2008Houston, TX**Presented by Blaine Keener**

## Clearinghouse Advisory Bulletin

- Published June 16, 2006 and requested submission of Written Programs by October 8, 2006
- 8 States decided to conduct independent Written Program reviews:
- CT, DC, IL, MD, MT, SD, VA, WY
- Review Criteria for the Clearinghouse were developed jointly by National Association of Pipeline Safety Representatives (NAPSR) & PHMSA
- Central Clearinghouse conducted an **initial** review of Written Programs with feedback to the jurisdictional pipeline safety agency(ies)

## Clearinghouse Submittals

- Required information
- OpID
- System Types & Regions / States of Operation
- Documents comprising the Written Public Awareness Program
- Submittal confirmation e-mails sent to operator and jurisdictional agency(ies)
- All submittal information stored in Public Awareness Program Database (PAPD)

## Which Operators Required to Submit?

- Gas Distribution (GD), except for Master Meter Operators and certain Propane Operators
- All Gas Transmission (GT) & Hazardous Liquids (HL) Operators
- All Gathering (Gath) Operators
- PHMSA tracked submissions against the set of operators who submitted CY 2005 Annual Reports

## ProgramsSubmitted

**1,568 Programs** covering **1,961 Operators**
- Vast majority of Programs covered systems jurisdictional to State Pipeline Safety Programs
**1,082 Programs for GD**   All systems in AK and some in CA & VA jurisdictional to OPS
**568 Programs for GT / HL**   136 Programs covered systems jurisdictional to OPS
**144 Programs for Gathering**

**Notes:**
All operators jurisdictional to OPS submitted programs
Several hundred operators jurisdictional to States did not submit

## ClearinghouseReview

- GD Program reviews began 10-2006
- GT/HL & Gath Program reviews began 1-2007
- Operators were sending Awareness Materials to stakeholders during the Clearinghouse review of the Written Programs
- Awareness Materials being sent to stakeholders were not reviewed by the Clearinghouse
- Clearinghouse closed 10-2007

## Review Criteria

- RP 1162 Structure
- Management Support & Personnel Roles
- Implementation Audit
- Effectiveness Evaluation
- Communication for all Audiences
- Methods
- Frequencies
- Messages
- Supplemental Elements

## Results fromthe Clearinghouse

- Aspects of Written Program that differed from recommendations in RP 1162 recorded as a  Deviation in the database
- Supplemental elements implemented recorded
- Jurisdictional agency(ies) e-mailed summary of Deviations and Supplementals implemented
- OPS CATS Managers working with Operators to resolve Deviations

**Notes:**
CATS target for resolving all deviations by end of March 2008

## DeviationStatistics

|  | GD | GT/HL | Gath |
| --- | --- | --- | --- |
| # Questions | 41 | 47 | 47 |
| Avg # Deviations | 15 | 20 | 24 |
| Min # Deviations | 1 | 1 | 1 |
| Max # Deviations | 41 | 47 | 47 |

## Gas DistributionDeviations

- 41%  Damage Prevention messages to         Affected Public
- 36%  Pipeline purpose & reliability to         Affected Public
- 32%  Awareness of hazards and preventive         measures undertaken to Affected Public
- 30%  How will messages be delivered to         Affected Public

## Gas DistributionDeviations (cont)

- 34%  How will messages be delivered to         Excavators
- 32%  How will messages be delivered to         Emergency Officials
- 18%  How will messages be delivered to         customers of the gas company
- 17%  Frequency of messages to         customers of the gas company

## Gas DistributionDeviations (cont)

- 4%   Frequency of messages to        Emergency Officials
- 5%   Frequency of messages to        Local Public Officials
- 6%   Frequency of messages to Excavators
- 7%   Emergency preparedness communications        to Emergency Officials
- 7%   Frequency of messages to Affected Public

## Gas Trans & Haz LiqDeviations

- Nuisance Deviations generated by Poorly Structured Questions on Pipeline Location Information
- Do baseline awareness materials to Affected Public, Emergency Officials & Local Public Officials include Pipeline location information (description of the purpose of pipeline markers and the information on them)?
- Pipeline location information recommended inTable 2-1 of API RP 1162 to be part of the**Written Program**
- “Description of the purpose of pipeline markers and the information on them” to be included in**Awareness Materials**

## 70%  Process & procedure to determine	   implementation of Supplemental Elements	   in High Consequence Areas (HCA)
HCA supplemental enhancements, as described in RP 1162, meet the ASME B31.8S external communications requirements for GT Integrity Management Programs
36% of GT/HL Programs implement Supplemental Elements in response to HCAs

- HCA supplemental enhancements, as described in RP 1162, meet the ASME B31.8S **external** communications requirements for GT Integrity Management Programs
- 36% of GT/HL Programs implement Supplemental Elements in response to HCAs

- Gas Trans & Haz LiqDeviations (cont)

## Gas Trans & Haz Liq Deviations (cont)

- 54%  Availability of list of pipeline operators         through NPMS to Affected Public
- 37%  Pipeline purpose and reliability to         Affected Public
- 35%  Awareness of hazards and prevention         measures undertaken to Affected Public
- 38%  How will messages be delivered to         Emergency Officials

## Gas Trans & Haz Liq Deviations (cont)

- 34%  Pipeline purpose and reliability to         Excavators
- 34%  One-call requirements to          Local Public Officials
- 34%  Member of all appropriate         One Call Centers
- 33%  Awareness of hazards and prevention         measures undertaken to Excavators

## Gas Trans & Haz Liq Deviations (cont)

- 13%  Frequency of messages to Emergency         Officials & Local Public Officials
- 14% Frequency of messages to Affected Public
- 16%  One-call requirements to Excavators
- 16%  Leak recognition and response to         Affected Public
- 16%  Emergency Preparedness Communications         to Emergency Officials

## Gathering Deviations

- 88%  Copies of materials provided to Affected          Public and Emergency Officials to          Local Public Officials
- 68%  General location and purpose of gathering          pipeline to Excavators
- 60%  Specific description of products transported         and any potential special hazards to         Emergency Officials

## Gathering Deviations (cont)

- 52%  General location and purpose of gathering          pipeline to Local Public Officials
- 51%  Gathering pipeline location and purpose          to Emergency Officials
- 50%  Prevention measures undertaken to         Excavators
- 44%  How will messages be delivered to          Emergency Officials

## Gathering Deviations (cont)

- 15%  Frequency of messages to         Local Public Officials
- 17%  Frequency of messages to Excavators
- 19%  Frequency of messages to         Emergency Officials
- 20%  Frequency of messages to         Affected Public

## All ProgramsDeviations

- 82%  Process & procedure to determine         implementation of Supplemental Elements in         response to Third-Party Damage
- Significant Incidents Caused by Excavation Damage from 2002-2006
- HL 14% Incidents, 63% Fatalities, 16% Injuries
- GT 13% Incidents, 80% Fatalities, 23% Injuries
- GD 37% Incidents, 28% Fatalities, 32% Injuries
- 17% implemented Supplemental Elements in response to Third-Party Damage

## All ProgramsDeviations

- 82% Process & procedure to determine        implementation of Supplemental Elements        in response to factors other than	  Third-Party Damage and HCAs
- 55%  Effectiveness Evaluation every 4 years
- 51%  Management Statement of Support
- 50%  Annual audit of Program to ensure         developed and implemented according to         the guidelines in RP 1162

## Summary of Summary

- New aspects of public awareness resulted in the highest percentage of deviations
- All Programs – supplemental elements, effectiveness evaluation, implementation audit
- GD & GT/HL – messages to Affected Public
- Gathering – pipeline location and purpose to various audiences

## Revising MessagesNPMSwww.npms.phmsa.dot.gov

- April 2007 changes to the National Pipeline Mapping System (NPMS)
- Public access to maps within a zip code, including attributes such as operator name, product, and operator contact
- Local Public Officials and Emergency Officials can get electronic data layer AND add this layer to their own GIS
- Operator messages about NPMS should be modified to reflect new capabilities

## Revising Messages811www.call811.com

- National “Call Before You Dig” number went live May 1, 2007
- Market research demonstrates homeowners often don’t make the call
- CGA DIRT report of CY 2004 and 2005 shows 31% of damages and near misses have a root cause of “No Notification to One-Call Center”
- 811 should have a prominent role in Public Awareness Programs.

## Revising MessagesPipeline Emergencies On-Linewww.pipelineemergencies.com

- National Association of State Fire Marshals (NASFM) first responder training curriculum completed January 2005
- On-line version scheduled for release March 2008
- Seven sessions
- Designed for pipeline safety awareness and as promotional piece for full curriculum
- Operators encouraged to provide the on-line version link to Emergency Officials

## Questions ???

- blaine.keener@dot.gov
- 202-366-0970

- Summary of Clearinghouse Results

## U. S. Department of Transportation 

**U. S. Department of Transportation**** **
**Pipeline and Hazardous Materials Safety Administration**

**www.dot.gov**