# Presentation: 870446

## SOUTHWEST BORDER PROSECUTION INITIATIVE

- Online Training Tool

- Bureau of Justice Assistance
- Department of Justice

## Overview

- 	The Southwest Border Prosecution Initiative (SWBPI) provides funds to eligible jurisdictions in the four southwest border states, using a calculated payment-per-case basis for qualifying federally initiated and declined-referred criminal cases that were resolved after October 1, 2004.

## Eligibility

- 	A county or state government in Arizona, California, New Mexico, or Texas may participate if:
- The jurisdiction prosecuted and/or detained a defendant in a federally initiated and declined/referred criminal case that was disposed of during the applicable reporting period.

## Eligibility (Continued)

- 	In New Mexico, only pre-trial detention services may be reported in a county’s online application.
- Prosecution services are provided through state agencies and will be reflected in a state-level application.
- The state application must be completed before counties can enter their pre-trial detention cases.

## RegistrationFor New SWBPI Participants

- 	Go To: _[http://www.ojp.usdoj.gov/swbpi/index.html](http://www.ojp.usdoj.gov/swbpi/index.html)_
- 	To complete your jurisdiction’s registration you will need the following information:
- Jurisdiction DUNS Number: _[http://www.dnb.com/US/duns_update/](http://www.dnb.com/US/duns_update/)_
- Jurisdiction Employer Identification Number (EIN): _[http://www.irs.gov/businesses/small/article/0,,id=98350,00.html](http://www.irs.gov/businesses/small/article/0,,id=98350,00.html)__ _
- Jurisdiction Address
- Primary Point-of-Contact Name, Position Title, Phone Number, Email Address, Agency Name, and Address
- Chief Executive Officer Name, Phone Number, and Email Address
- Financial Point-of-Contact Name, Phone Number, and Email Address

- III. Locate your jurisdiction

- II. Choose your state

- I. Select ‘Begin Application’

## Create User Name and Password

## Jurisdiction Registration Information Page

- All mandatory fields are denoted by an asterisk
- DUNS number help can be found at this website: _[http://www.dnb.com/US/duns_update/](http://www.dnb.com/US/duns_update/)_
- EIN number help is provided at this website: _[http://www.irs.gov/businesses/small/article/0,,id=98350,00.html](http://www.irs.gov/businesses/small/article/0,,id=98350,00.html)__ _

## Primary Point of Contact Page

- The primary point of contact (POC) is the main recipient of official electronic correspondence regarding the status and approval of applications.
- The POC must be appointed by your jurisdiction’s Chief Executive Officer.
- The POC must be an employee of the jurisdiction.

## Chief Executive Officer Information Page

- The Chief Executive Officer is the jurisdiction's highest ranking elected or appointed administrative official, responsible for managing human and budgetary resources.

## Financial Point of Contact Page

- In addition to the Primary POC, the Financial Point of Contact will receive official electronic correspondence regarding issues related to the bank account information, payment requests, and disbursements of funds.

## Registration Complete

- 	You are now ready to access the online Southwest Border Prosecution Initiative application.

## Login Page

**Go To:** https://external.ojp.usdoj.gov/swbpi/login.jsp

- Forgot your user id or password? Call the SWBPI Helpdesk at 1-866-817-9274

## Funding Status Page

- Edit Jurisdiction Information

- Edit Contact Information

- Review already submitted
- Applications

- Apply for open SWBPI quarter
- Applications

- Update banking information
- SWBPI Tools

- Request Payment

## Jurisdiction Information Page

- Make changes to your jurisdiction’s general information on this screen.

## Contact Information Page

- Update the point of contact, chief executive officer and financial point of contact information from this screen.
- The primary point of contact must be appointed by the jurisdiction CEO and be a jurisdiction employee.

## Manage Application Screen

- Apply for a new SWBPI application quarter here.
- Update an open application: change profile information, add/delete prosecution data, and add/delete detention data.

## Cost Profile Page

**Enter Detention Per Diem Rate:**
- Publicized per diem rate of the jurisdiction jail facility. This figure is the per-day cost the jurisdiction would charge an outside jurisdiction to house inmates in its jails.

## Cost Profile Page (Continued)

**	****Enter Total Salary for Prosecutors:**
- 	This total must reflect the total salaries and wages paid to full- and part-time prosecutors who are assigned to prosecuting criminal cases. The reported sum should total the jurisdiction’s actual salary expenditures for each quarter, not an estimate or average. Prosecutor salary costs may include overtime required by negotiated contract, statute, or regulation such as union agreements, contractual obligations, and required post staffing minimums. Benefits should not be included in this total.

## Cost Profile Page (Continued)

**	****Enter Total Prosecutors on Staff:**
- 	Prosecutors include employees whose primary responsibility is the prosecution of criminal cases.

## Add Prosecution Page

- Each prosecution case must have the following information:
**Docket Number-** This is the court case number assigned to each federally initiated case you apply for
**Defendant First and Last Name**- Note that the middle initial is optional.
**Referring Federal Agency-** Choose the federal agency that referred the case to your jurisdiction.

## Add Prosecution Page (Continued)

- 	**Referred Date-** The date that the federally initiated case was transferred to your jurisdiction for prosecution.
- 	**Resolution-** The type of resolution of the case: dismissal, plea, conviction or sentencing.
- 	**Resolved date-** The date the resolution of the case occurred.
- 	**Attorney hours worked on case-** A fair and reasonable approximation of the actual hours worked on the case.

## Add Prosecution Page (Continued)

- 	Instructions for a prosecution case that you need to enter more than once as a result of multiple defendants associated with the case:
- The docket number for the first instance of a case that is repeated should be entered as is. (Example: 123456)
- The second instance of the same docket number must be followed by –A, the third instance followed by –B and so on for each additional instance. (Example: 123456-A, 123456-B, etc.)

## Add Prosecution Page (Continued)

- 	Instructions for a prosecution case that you need to enter more than once as a result of multiple defendants associated with the case:
- Additionally, the first instance of a repeated case should include the sum total of all the attorney hours spent on each instance of the repeated case. Each additional repeated case should list 0 for attorney hours spent on case.
- In the examples given above, if case 123456 had three defendants for a total of 50 attorney hours, you would list the 50 hours for case 123456. For cases 123456-A and 123456-B you should list 0 attorney hours spent on case.

## Prosecution Guidelines

**ELIGIBLE CASES**
-  Federally initiated criminal case.
-  Declined/referred to a county or state jurisdiction after October 1, 2004.
-  Prosecuted by a state or county prosecutor.
-  Resolved during a designated reporting period.

## Prosecution Guidelines (Continued)

**ELIGIBLE CASES (continued):**
- Provided pre-trial detention.
- Each defendant represents a separate case; one case with multiple defendants   should be claimed as separate cases.
- One defendant charged in multiple cases should be claimed as only one case to the  extent the defendant's cases are being investigated and/or prosecuted during concurrent periods of time.

## Prosecution Guidelines (Continued)

- 	**A case is eligible, regardless of:**
- When the case was referred.
- The level, type, or number of criminal offenses involved.
- The defendant's age or citizenship status at the time of the federal referral.
- Whether the case was formally declined/referred by a U.S. Attorney, or declined/referred through a blanket federal declination-referral policy; accepted federal law enforcement practice; or federal prosecutorial discretion.
- Whether state or local law enforcement participated with federal authorities in the investigation or arrest (federal/state task forces).

## Prosecution Guidelines (Continued)

**INELIGIBLE CASES**
-  Federally referred case declined and not prosecuted by state or county prosecutors.
-  Probation or parole violation or revocation hearings.
-  Extradition cases.
-  Cases not accepted by state or county prosecutors.

## Prosecution Guidelines (Continued)

**	****FEDERALLY INITIATED CASES**
- 	A federally initiated case results from a criminal investigation or an arrest involving federal law enforcement authorities for a potential violation of federal criminal law, including task forces on which a federal agency or officer participates in the investigation or arrest process. Jurisdictions applying for SWBPI funds must enter the referring federal agency on each case submitted for prosecution costs in the online application.
**	**

## Prosecution Guidelines (Continued)

**	**
**	****FEDERAL DECLINATION/REFERRAL**
- 	A federal declination/referral occurs when, during an investigation or following an arrest, a U.S. Attorney or a federal law enforcement official decides not to pursue federal criminal charges against a defendant (declination) and requests that a state or local jurisdiction prosecute the defendant for possible violation of state or local criminal statutes (referral).

## Prosecution Summary Page

- This page displays a list of all prosecution cases submitted for the SWBPI quarter.
- From this page, you can update prosecution cases, remove prosecution cases or add detention cases.

## Add Detention Page

- Each detention case must have the following information:
**Docket number-** choose a docket number from the list of already submitted prosecution cases.
**Inmate ID-** The identification number used by the jurisdiction jail facility to identify the inmate.
**Inmate First and Last Name**
**Detained Date- **The date the defendant was taken in to custody.
**Released Date-** The released date for a detention record cannot be after the prosecution resolved date for the corresponding prosecution case.

## Detention Summary Page

- This page displays a list of all the detention cases submitted for the SWBPI quarter.
- From this page, you can update detention cases, remove detention cases or add prosecution cases.

## Submit Application Page

- This page shows all the open applications for a jurisdiction that have not yet been submitted to BJA for review.
- Click the ‘Submit’ link to continue the application process.

## Application Summary Page

- 	This page provides an overview of all the information submitted on a SWBPI application quarter- cost profile data, prosecution cases and detention cases.

- To make any change at this point, select the ‘Manage Application’ link from the left menu.

- The total application value is the total possible reimbursement for the jurisdiction. The actual payment amount will be based on SWBPI funding levels.

- To submit the application, click the ‘Proceed’ link.

## Application Certification Page

- 	I. Certify that the information submitted in the application is accurate and that the cases submitted are federally initiated.
- 	II. Select an answer for ‘Are you the CEO?’ If no is selected, an authorized designee page will pop up. This person must be appointed by the CEO and must be a jurisdiction employee.

- III. Check the certification box and enter the CEO name.

- IV. Complete application submission.

## Application Submitted Confirmation Page

- Your application has been successfully submitted.
- BJA will review the submitted applications and conduct outreach to jurisdictions if any questions or concerns are found.
- Jurisdictions may be asked to provide additional prosecution and detention case data.
- Please print a copy for record-keeping purposes

## Request Payment Page

- Once BJA’s review is complete and award amounts have been calculated, you will be able to request payment on each SWBPI application quarter you applied for.
- Each jurisdiction will have 45 days to complete certification and request payment. After 45 days, the funds may no longer be available.

## Confirm Banking Information Page

- Verify that the banking information for your jurisdiction is correct.

## Request Payment Certification Page

- Certify that the information submitted in the application is accurate and that the cases submitted are federally initiated.
- Select an answer for ‘Are you the CEO?’ If no is selected, an authorized designee page will pop up. This person must be appointed by the CEO and must be a jurisdiction employee.

- Check the certification box and enter the CEO name.

- Complete payment request certification.

## Payment Request Confirmation Page

- Your payment request was successful.
- Please allow two to three weeks for the payment to reach the jurisdiction general fund.
- Please print a copy for record- keeping purposes.

## Banking Information Page

- Review the banking information on file for your jurisdiction.
- Make necessary changes here.
- Mail the updated ACH form to:
- 	Office of Justice Programs
- 	Attn: Office of the Chief Financial Officer Control Desk
- 	810 Seventh Street, NW
- 	Washington, DC 20531

## Application History Page

- The application history page provides a summary of every application a jurisdiction has submitted and the status of each application.

## Mail Center

- 	The SWBPI Mail Center allows users to complete the following actions:
- View and reply to email.
- Compose and send new email.
- Set their email preferences.
- View sent messages.

## Change Password

- 	This page allows the SWBPI user to change their current password.

## Log Out

- 	Use the log out link to end your SWBPI session.

## SWBPI Contact Information

- The Southwest Border Prosecution Initiative Helpdesk can be reached at 1-866-817-9274 or email _[southwest@usdoj.gov](mailto:southwest@usdoj.gov)__ _