# Presentation: 573283

## Institutional/Facility/Operational (IFO) Safety Audits

- Office of Safety and Mission Assurance (OSMA)
- Review and Assessment Division

**IFO SAFETY AUDIT WORKING GROUP**
- September 15, 2005

**Institutional/Facility/Operational (IFO) Safety Audits**

**Notes:**
Good Morning,
 				Senior NASA Rep
 				Center Director
 				SMA Director

Welcome to the out-brief of the NASA OSMA IFO Audit of Marshall Space Flight Center (MSFC).

Before I begin, I’d like to thank Marshall for the fine hospitality provided to the audit team.
[note any specific examples here, if deemed appropriate]

As we noted in the in-brief on Monday, the most effective audits occur when there is an openness and teaming effort.

Clearly, that was the case here...The Marshall staff provided [good / superior / excellent / outstanding] support to us throughout the week.

I also want to thank the members of the audit team, many of whom came from other NASA organizations, and all taking time from home and family to provide support to this important NASA function.IEF

This out-brief will summarize the audit findings that are included in the DRAFT audit report.

## IFO Safety Audit Working Group(September 15, 2005)          

**  ****	****	****	****	****	****AGENDA**
**  ****8:00 AM     Overview of the IFO Safety Audit Process**
**  ****8:15 AM     Feedback from Centers where IFO Safety Audits been                   ****	****        ****	****	****completed (DFRC, JSC, MSFC, and GRC)**
**  ****9:15 AM     Implementation of NPR 8705.X for IFO Safety Audit - ****	****               ****	****        ****	****	****	****Issues/Concerns by the Centers**
**  ****9:45 AM     Break**
** ****10:00 AM    Implementation of NPR 8705.X for IFO Safety Audit - ****	****               ****	****        ****	****	****	****Issues/Concerns by the Centers**
** ****10:30 AM     Center-led IFO Safety Audits**
** ****11:30 AM     Tentative HQ-led IFO Safety/Institutional Programmatic                     **
**	****	****        ****	****Support (IPS) Audit Schedule for FY’06**
**  ****11:45 AM    Lunch**

## IFO Safety Audit Working Group       

**  ****	****	****	**
**	****	****	****	****Overview **
**	****	****	****	****	****of **
**	****	****IFO Safety Audit Process**
**  **

## HQ/OSMA Review and Assessment Division (RAD) Key Processes

**Programmatic**

**Institutional/ Programmatic Support (IPS) Audit**

**Functional**

**Institutional/Facility/ Operational (IFO)   Safety Audit**

**Programmatic Audit & Review**
**(PA&R)**

**Special Projects & Benchmarking**

**SMA Readiness Review (SMARR)**

**Awareness/ Education/ Outreach**

**RAD Auditor Training**

-   Agency Review & Assessment NPR

**PBMA-KMS**
**Collaboration & Communication**

- Supporting RAD Processes

**Integration                        Policy & Process Doc/Mgmt**

**HQ/OSMA Review and Assessment**** Division (RAD) Key Processes**

## IFO Safety Audit Process Areas and Requirements Documents

- Safety and Mission Success,
- 	              NPD 8700.1
- Safety Manual, NPR 8715.3
- Safety and Health,
- 	              NPD 8710.2D
- 	              NPR 8715.1
- Facility Systems Safety,
- 	              NASA-STD 8719.7
- Fire Protection,
- 	              NASA-STD 8719.11
- Underwater Facility Safety for
- Non-Open Water, NSS/WS-1740.10
- Mishap Investigation, NPR 8621.1A

**IFO Safety Audits is to verify Compliance with these **
**NASA Safety Requirements Documents**

- Lifting Devices, NASA-STD 8719.9
- Pressure Vessel Safety,
- 	                     NPD 8710.5B
- 	                     NPR 8715.4
- GIDEP Alerts, NPR 8735.1A
- Explosives Safety, NSS-1740.12
- Emergency Preparedness with respect to OSHA
- Aircraft Operations Management Manual, NPR 7900.3A *(Office of Institutional & Management=OPR)*
- Range Safety, NPR 8715.X

- Annual Operating Agreements - Center specific SMA "management contracts"

## IFO Safety Audit Timeline           

**Pre- Audit**
**HQ/OSMA Review and Assessment Division (RAD) Contact the Center and Coordinate Audit Date and List of Audit Areas (90 Days prior to  Audit)**
**HQ/Chief, SMA forwards Audit Announcement Letter to Center        with List of Audit Areas (60 Days prior to Audit)  **
**Audit Team Leader follow-up with a Letter to the Center on the Audit Team Members to the Final List of Audit Areas/Special Interest Items (30 Days prior to Audit) **
**Audit Team Leader and/or OSMA Contractor Support provides Center Specific Audit Guides to the Center for Audit Preparation (30 Days prior to Audit)**
**Audit Team Leader provides an Audit Pre-Briefing to HQ/Chief, SMA (14 Days prior to Audit)**

## IFO Safety Audit Timeline           

**One Week Audit**
**Audit Team**
**OSMA RAD Safety Manager or Designee (Team Lead)**
**5-7 Team Members (Dependent Upon Review Areas)**
**2-4 OSMA Contractor Support Personnel providing Technical Expertise and Logistical Support**
**Audit Schedule:**
**Mon. Afternoon:  Audit Team In-Brief to Center Senior Management**
**Tues. - Thurs.:  Conduct Audit Reviews**
**Tues. - Thurs. (COB):  Daily Brief by Audit Team of Preliminary Audit**
**                              ****Results to Center Senior Management **
**Fri. Morning:  Audit Team Out-Brief to Center Director, Center Senior**
**                             ****Management, and respective Mission Directorate ****	****	****	****       accompanied by Draft Audit Report**

## IFO Safety Audit Findings           

**	****	****	****	****Types of Audit Findings**
**Non-Compliances**
**Critical - failure to follow requirements that could lead to the loss of life or serious injury**
**Other - failure to comply with Federal, State, Local, Agency or Center requirement that does not present the potential for the loss of life or serious injury**
**Observation - A condition that does not violate requirements, but could use improvement or clarification**
**Commendation/Best Practice - Acknowledgement of something the Center does exceptionally well or a process or practice that would provide significant benefit to other Centers  **

## IFO Safety Audit Timeline           

**Post- Audit**
**From the Draft Audit Results provided during the Center’s Out-Brief, Center needs to provide comments to Audit Team Leader within 10 Days after the Out-Brief**
**HQ/OSMA issues Final Audit Report within 60 Days after the Out-Brief**
**Center is to submit a Corrective Action Plan (CAP) to the Final Audit Report to the HQ/Chief, SMA within 60 Days after the issuance of the Final Audit Report**
**HQ/OSMA reviews and tracks Corrective Actions (CAs) with the Center providing CAs Status Reports every 60 Days thereafter until Closure**
** ****HQ/OSMA verifies CAs through Follow-Up on the next Audit (tentatively, every 2 Years)**

## IFO Safety Audit Working Group       

**  ****	****	****	**
**	****	****      ****Feedback from Centers **
**	****	****	****	****      ****where **
**	****	****            ****IFO Safety Audit **
**	****	****	****      ****been completed**
**  **

## IFO Safety Audit Working Group       

**  ****	****	****	**
**	****	****Implementation of NPR 8705.X **
**	****	****	****for IFO Safety Audit - ****	****                  ****	****Issues/Concerns by the Centers**
**	****	**

## IFO Safety Audit Working Group       

**  ****	****	****	**
**	****	**
**      ****Center-led IFO Safety Audits**

## IFO Safety Audit Working Group       

**  ****	****	****	**
**	****	**** ****	****	****   ****Tentative **
**	****	****   ****HQ-led IFO Safety Audit **
**	****	****	****      ****Schedule for**
**	****	****	****	****       ****FY’06**

## IFO Safety/IPS Audit Schedule for FY’06

| MONTH | CENTER | FUNCTIONAL AUDIT TYPE | AUDIT LEAD |
| --- | --- | --- | --- |
|  |  |  |  |
| OCT 11-14, 2005 | Goddard Space Flight Center | IFO Safety | Art Lee |
| OCT 2005 | Goddard Space Flight Center | IPS Audit | Paul Boldon |
| JAN 2006 | Ames Research Center | IFO Safety/IPS | Art Lee/ 
Paul Boldon |
| MAR 2006 | Stennis Space Center | IFO Safety/IPS | Merrylee Weber/
Paul Bolden |
| MAY 2006 | Jet Propulsion Lab | IFO Safety/IPS | Art Lee/
Paul Boldon |
| JUN 2006 | Langley Research Center | IFO Safety/IPS | Merrylee Weber/
Paul Boldon |
| AUG 2006 | Kennedy Space Center | IFO Safety/IPS | Art Lee/
Paul Boldon |