# Presentation: 671413

## Consolidated PlanEntitlement Training Fort Worth, Texas March 29 - 31, 2005

***Department of Housing and Urban Development***

**Notes:**
Opening Statement: 	I’d like to welcome everyone to HUD’s Consolidated Plan training session. I know most everyone here has been involved in the CP at some point in time but, how many  people have not been involved in the preparation of the Con Plan.   
Ask the question......What in your opinion is the “Consolidated Plan”  - The CP is the effort to roll into one process and one document, the planning, applications, and performance reporting requirements of five programs run by our office (CPD) at HUD.
	a. CDBG
	b. HOME ( a kind of block grant just for affordable housing)
	c. CHAS (Comprehensive Housing Affordability Strategy) 
	d. ESG 
	e. HOPWA (Housing Opportunities for People with AIDS)
	The CP is more than a “Plan” because it covers:
     1. CDBG
   		a. Community Development Plan
		b. Statement of Objectives
     c. Grantee Performance Report
2. HOME’s
	a. Program Description
	b. Annual Performance Report
CHAS’s
    a. three to Five-Year Strategy
    b. Annual Plan
	c. Annual Performance Report
4. ESG’s
	a. Comprehensive Homeless Assistance Plan
     b. Application
5. HOPWA’s
    a. application   

##         Objectives

-  Functions of the Consolidated Plan
-  Citizen Participation Plan
-  FY 2005 Consolidated Plan guidance
-     -  Option 3: CPMP Tool Overview
-  Questions and answers

***        ******Objectives***

***Department of Housing and Urban Development***

**Notes:**
In this session we will discuss 

	Con Plan Process -  Bob Carreras
	Functions of the Con Plan – Bob Carreras
	Citizen Participation Plan – Leona Mincie
	FY 2005 Consolidated Plan guidance  - Dee Ann Decote – Ground floor and one of the creators of the CPMP Tool.

## The Consolidated Planning Process

***The Consolidated Planning Process***

**Market Analysis**

**Needs Assessment**

**Data      ****    **

**Priority Needs**

**Strategy**

**Quantifiable Objectives**

**Funding and Resources**

**Annual Action Plans**

**CAPER**

**Consultation and Citizen Participation**

**Notes:**
Opening Statement:  As shown in the slide above are the components that make up the consolidated plan.  A number of them are interactive.  As you can see all these components revolve around the constant participation of agencies, groups, organizations, and others who participated in the process.

Consultation and Citizen Participation – Identify those who have participated in the process.
Market Analysis – Describing the characteristics of the housing market in terms of supply, demand, condition, and the cost of housing; housing stock available to service persons with disabilities and HIV/AIDS. 
Needs Assessment – Homeless, to include existing facilities and services, Housing, 
Priority Needs - Indicating priority needs in accordance with the priority needs tables or the tables in the CPMP Tool. 
Strategic Plan - (Specific Course of Action for Revitalization)
Quantifiable Objectives - 
Funding and Resources – All sources of funds being used to address
Annual Action Plans  (Annual Goals and Benchmarks)

** The Market Analysis, Needs Assessment, and the Strategic Plan are not required to be submitted on an annual bases.

All the required elements and details of these components are found in 24 CFR 91.200 thru 91.430. 

## HUD Consolidated Plan

***Data Sources***

- • Websites and Other Resources
*   **-  *_[www.](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/index.cfm)__[hud](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/index.cfm)__[.](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/index.cfm)__[gov](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/index.cfm)__[/offices/cpd/about/](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/index.cfm)__[rulesandregs](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/index.cfm)__[/](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/index.cfm)_
*	**   *_[conplan](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/index.cfm)__[/index.cfm](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/index.cfm)_
*   **-  Other Sources*

***                ******Department of Housing and Urban Development***

## Is intended to assist communities in developing a collaborative process whereby the community establishes a unified vision for community development actions.

*Is* intended to assist communities in developing a collaborative process whereby the community establishes a ***unified vision*** for community development actions.

***Department of Housing and Urban Development***

***        ***
***	****** ******The Consolidated Plan ***
***         ******(24 CFR Part 91)***

**Notes:**
Since the Consolidated Plan is both a plan and an application which cover’s a 3 to 5 year period.  You need to also understand that the overall goal of the community planning and development programs covered by the four grant programs (CDBG, HOME, ESG and HOPWA)  is to develop viable urban communities by proving decent housing and a suitable living environment and expanding economic opportunities principally for low- and moderate income persons.  

These complex set of goals can be compressed into three categories:

Provide Decent Housing – Which include:

Assisting homeless persons to obtain appropriate housing
Assist those threatened with homelessness
Retain the affordable housing stock
Make available permanent housing that is affordable to low-income Americans without discrimination
Increase the supply of supportive housing for persons with special needs

Provide a Suitable Living Environment

Improve safety and livability of neighborhoods
Increase access to quality facilities and services
Reduce isolation of income groups within an area through decentralization of housing opportunities and revitalization of deteriorating neighborhoods.
Restore and preserve properties of special value for historic, architectural or aesthetic reasons
Conserve energy resources

Expand Economic Opportunity

Create jobs accessible to low-income persons
Empower low-income persons to achieve self-sufficiency to reduce generations of poverty in federally assisted public housing.

##          The Con Plan

- Enables communities to view their HUD programs not as isolated tools to solve narrow functional problems, but rather as an invitation to embrace a comprehensive _**vision**_ of housing and community development.
- _[http://www.](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/local/index.cfm)__[hud](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/local/index.cfm)__[.](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/local/index.cfm)__[gov](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/local/index.cfm)__[/offices/cpd/about/](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/local/index.cfm)__[rulesandregs](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/local/index.cfm)__[/](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/local/index.cfm)__[conplan](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/local/index.cfm)__[/local/index.cfm](http://www.hud.gov/offices/cpd/about/rulesandregs/conplan/local/index.cfm)_

***             ******Department of Housing and Urban Development***

**Notes:**
It is not enough to simply set priorities. Priorities are meaningless unless they are backed up by programs designed to address high priority needs, and by resources in amounts that reflect the severity of the need compared with other needs.  To that end, the CP has to indicate what programs and resources will be used over the course of the long-term strategy.

A Comprehensive Vision Includes addressing issues such as: 
Affordable housing;
Adequate infrastructure;
Fair housing
Environmental justice;
Enhancement of civic design; and
Economic growth coordinated with human development.

##            The Con Plan

- Facilitates “bottom up” planning by creating a planning process that renews commitment and generates new citizen involvement.

***           ******Department of Housing and Urban Development***

**Notes:**
As set out in the law, Congress did not want the Citizen Participation Plan to be just a piece of paper. Instead, the law obliges jurisdictions to actually “follow” their Plan: to really use it.  The law also requires that the Citizen Participation Plan both “provide for” and encourage” public participation, “with particular emphasis” on lower income people, including residents of lower income neighborhoods and areas where CDBG might be spent.

Leona be discussing some of the CP specific issues that grantees need to be addressed to ensure the Grantee is adhering to the requirements in 24 CF Part 91.100. 

##          The Con Plan

- Enables HUD to work creatively with local governments to provide a forum for planning an integrated approach.

***             ******Department of Housing and Urban Development***

**Notes:**
Thru Consultation and Citizen Participation.

When pursuing this process.........remember that most people, especially low income people, are not used to roaming the corridors of City Hall, engaging in discussions about government practices, or making presentations in public.

The jurisdiction can’t be passive: it must reach out, be creative, and be responsive so that low income people feel comfortable and welcome to participate in the CP process.

##          The Con Plan

- Helps to improve program accountability and supports result-oriented management.

***             ******Department of Housing and Urban Development***

**Notes:**
This is accomplished by:  
Establishing clear priorities, objectives and goals;
Providing timely and readable information on needs, goals, and proposed projects to citizens;
Providing measurable indicators of progress; and
Reporting on progress against these measures.

 Note:  CP requires a jurisdiction to identify all of its housing and community development needs, and then come up with a long term strategy for meeting those needs.  A key part of the strategy is setting priorities. Remember, People’s needs are unlimited, but the money available to address those needs is very limited, so priorities must be set.  This means deciding which needs have higher priority; which should get greater attention and more money.

##          The Con Plan

- Requires a process which enables communities to apply a comprehensive approach to helping homeless persons through a continuum of care, a system for moving individuals and families from homelessness to permanent housing.

***           ******Department of Housing and Urban Development***

**Notes:**
Both the law and the regs require the Strategic Plan to describe the nature and extent of homelessness, not forgetting homelessness in rural areas.  They require a specific discussion of the need for facilities and services for homeless individuals, plus a separate discussion of the need for facilities and services for homeless families with children.  In each case the discussions must include those who have access to shelters and those who don’t.

##          The Con Plan

- Is designed to ensure that the needs and resources of public housing authorities are included in a comprehensive planning effort to revitalize distressed neighborhoods.

***             ******Department of Housing and Urban Development***

**Notes:**
Especially to ensure the coordination of activities to achieve comprehensive community goals.  This includes activities related to Local Drug Elimination, Neighborhood Improvement Programs, and resident programs and services, whether funded under the public housing program or under programs covered by the Con Plan.

##           The Con Plan

- Helps to integrate efforts to identify, and take measure to overcome, impediments to fair housing as an integral part of the comprehensive planning effort.

***               ******Department of Housing and Urban Development***

**Notes:**
The grantee is required to certify that an AI has been completed and that the grantee is taking appropriate actions to overcome identified impediments.  The analysis itself is not part of the CP and need not be submitted with the CP.  What has to be submitted to HUD as part of the consolidated annual performance report is a summary of the impediments identified in the AI plus a description of actions taken to overcome the effects of impediments identified through the analysis.....if any.

##           Functions of the Con Plan:

- Planning Document
- Application for Federal Funds
- Strategy
- Action Plan

***          ******Department of Housing and Urban Development***

**Notes:**
Again, In summary The Con Plan serves the following functions:

A planning document for the jurisdiction, which builds on a participation process at the lowest levels;
An application for federal funds under HUD’s formula grant programs: CDBG, HOME, ESG and HOPWA.
A strategy to be followed in carrying out HUD programs; and lastly
An action plan that provides a basis for assessing performance yearly.

## Citizen Participation

- •   Overview *(24 CFR Part 91.100 & 91.105)*
-  Citizen Participation Plan
- 		- Background
- 		- Publicizing Consolidated Plan 			    Meetings
- 		- Substantial Amendments
- 		- Comment Period

***              ******Department of Housing and Urban Development***

**Notes:**
 Opening Statement: 

Based on comments received from our Entitlement Training Survey, most respondents requested training on new approaches to meaningful citizen participation and methods to increase citizen participation.
**LEONA:  Ask audience, what problems do they experience in publicizing the consolidated plan or inviting the public to attend public hearings.
Today, we are going to talk focus on two elements of the Citizen Participation Plan.  
We will talk about how you can publicize the Consolidated Plan meetings through various types of communications and how you can make substantial amendments to the Consolidated Plan.

## Citizen Participation

- •   Publication of materials
-  Public hearings
-  Citizen comment procedures
-  Process for substantial amendments
-  Technical assistance provision
-  Complaint procedures

***              ******Department of Housing and Urban Development***

**Notes:**
The Citizen Participation Plan must list and describe the jurisdiction’s policies and procedures for public 

participation.  Each jurisdiction is required to adopt a Citizen Participation Plan that sets forth its policies and

 procedures for citizen participation (91.105). The plan, by statute, must address general information needs

 as well as six essential elements:

Publication of materials,

Public Hearings

Citizen comment procedures

Process for substantial amendments

Technical assistance provision

Complaint procedures.

## Public Hearing Requirements

- •   The statute requires that each jurisdiction provide for at least two public hearings per year (91.105(e)(1).
- Hearing must be conducted at a minimum of two different stages during the year.
- One hearing must be held during the development of the Consolidated Plan.
- At least one hearing must be held before the proposed Consolidated Plan is published for comment.

***              ******Department of Housing and Urban Development***

**Notes:**
Public hearings are held in order to provide the community an opportunity to comment on, and respond to recommendation and issues.  The statute requires that each jurisdiction provide for at least two public hearings per year (91.105(e)(1).

ALERT LEONA:  PARAPHRASH BULLET 2,3, 4.

## Public Hearing Requirements

- •   Public Hearings must address housing and community development needs, development of proposed activities, and a review of program performance (91.105(e)(1).  In the Citizen participation plan, the jurisdiction should:

***              ******Department of Housing and Urban Development***

**Notes:**
ALERT:  LEONA:  PARAPHASE THE ABOVE
In the Citizen participation plan, the jurisdiction should state how and ...

## Public Hearing Requirements

- •   State how and when adequate advance notice will be given to citizens of each hearing; and
- Provide citizens with reasonable and timely access to local meetings. (91.105(e)(5).

***              ******Department of Housing and Urban Development***

**Notes:**

ALERT:  LEONA:  BRIEFLY PARAPHASE THE ABOVE:

Publicizing public hearings and other parts of the Consolidated Plan process is difficult.  The challenge is in using vehicles that reach all of your citizens, especially those who will be directly affected by the decisions made or who live in a target areas.

Multiple types of media could be access, on various scales, which does not always require paid advertisements.

Read:  Many community newsletters and local media outlets cover area events.  The following are some additional ideas on different publicity options.  Think about how you might be able to enhance the process by having more participation.

## Publicizing Consolidated Plan Meetings and the Process

- •   _**Radio**_
- Public Service Announcements
- Advertisements
- Local Talk Hours

***              ******Department of Housing and Urban Development***

**Notes:**
What are some of the most successful methods you have in your community to get the public engaged in participating in public hearings.

## Publicizing Consolidated Plan Meetings and the Process

- •   _**Television**_
- Get on the local news
- Cable Access programming
- City’s cable television station
- Public Service Announcement
- Advertisements
- Community calendar

***              ******Department of Housing and Urban Development***

**Notes:**
LEONA:  HIGHLIGHT  3 OR 4

## Publicizing Consolidated Plan Meetings

- •   _**Written Press**_
- Ads and articles in local papers
- Ads and articles in newsletters
- Brochures and flyers
- Press releases get attention and free coverage

***              ******Department of Housing and Urban Development***

**Notes:**
LEONA:  HIGHLIGHT 3 OR 4.

## Publicizing Consolidated Plan Meetings

- •   _**Computers**_
- Post Consolidated Plan on local government web sites
- Use CD Rom-oriented Internet viewable edition
- Use County websites
- Conduct a Live “chat room” format

***              ******Department of Housing and Urban Development***

**Notes:**
LEONA:  HIGHLIGHT 3 OR 4

## Publicizing Consolidated Plan Meetings

- • Encourage comments via:e:mail from citizens
- City Webpage
- Mass e:mail

***              ******Department of Housing and Urban Development***

## Publicizing Consolidated Plan Meetings

- •   _**Pony Express**_
- Mass mailing lists to neighborhood associations, those that wrote a neighborhood plan, comprehensive land use plan, capital improvement plan or others.
- City or County contact every department with a survey.

***              ******Department of Housing and Urban Development***

## Publicizing Consolidated Plan Meetings

- • Create a new Citizen’s Planning Council
- Establish a public forum for a joint meeting for the City’s comprehensive master plan and the 5-year Consolidated Plan.

***              ******Department of Housing and Urban Development***

## Publicizing Consolidated Plan Meetings

- •   Use radio to reach the visually impaired
- Hold meetings in accessible building
- Provide Braille copies of materials
- Provide transportation as needed

***              ******Department of Housing and Urban Development***

**Notes:**
Once the Consolidated Plan has been published, there must be time allowed for, and weight given to, citizen comments.  The plan requires that a jurisdiction:

++Provide at least 30 days for citizen comments on the Consolidated Plan (91.105(b)(4); and
++Consider any comments or views of citizens received in writing, or orally at the public hearings, in preparing the final Consolidated Plan (91.105(b)(4).

A SUMMARY OF THESE COMMENTS OR VIEWS AND A SUMMARY OF ANY COMMENTS OR VIEWS NOT ACCEPTED, AND THE REASONS THEREFORE, SHALL BE ATTTACHED TO THE FINAL CONSOLIDATED PLAN THAT IS SUBMITTED TO HUD.

## Substantial Amendments to the Consolidated Plan

- •   Specify the criteria the jurisdiction will use for determining what changes in the city’s planned or actual activities constitute a substantial amendment to the consolidated plan (91.505)

***              ******Department of Housing and Urban Development***

**Notes:**
AS STATED EARILIER, I’M GOING TO DISCUSS THE CRITERIA FOR MAKING A SUBSTANTIAL AMENDMENT TO THE CONSOLIDATED PLAN.

The Citizen participation plan also addresses the issue of how substantial amendments are to be made to the Consolidated Plan.  Specifically, the grantee must:

Specify the criteria the jurisdiction will use for determining what changes in the city’s planned or actual activities constitute a substantial amendment to the consolidated plan.

This must include changes in the use of CDBG funds from one eligible activity to another (91.105(c)(1).

## Substantial Amendments to the Consolidated Plan

- •   Provide citizens with reasonable notice and an opportunity to comment on substantial amendments.
- Provide for at least a 30-day comment period before the amendment is implemented (91.105(c)(2); and
- Consider any comments or views of citizens received in writing, or orally at the public hearings, in preparing the substantial amendment (91.105(c)(3).

***              ******Department of Housing and Urban Development***

**Notes:**
Provide citizens with reasonable notice and an opportunity to comment on substantial amendment, and state how reasonable notice and an opportunity to comment will be given. (91.l05(c)(2).

Provide for at least a 30-day comment period before the amendment is implemented; and

Consider any comments or views of citizens received in writing, or orally at the public hearings, in preparing the substantial amendment.

A summary of these comments or views and a summary of any comments or views not accepted, and the reasons , shall be attached to the final Consolidated Plan that is submitted to HUD.

## Submission to HUD

- • The jurisdiction must make the amendment public; and
- Notify HUD that an amendment has been made.
- A copy of the amendment may be submitted as it occurs or at the end of the program year.

***              ******Department of Housing and Urban Development***

**Notes:**
CONCLUSION

Whenever you make changes to your action or consolidated plan by adding or changing activities, be sure that you follow the amendment process.  When the CAPER is received, be sure the amendments are included.  

Leona:  Give your story of how you discovered the amendment procedure was not followed.

## Submission to HUD

- •   Note:  Letters transmitting copies of amendments must be signed by the official representative of the jurisdiction authorized to take such action.

***              ******Department of Housing and Urban Development***

##         Submission Requirements & Contents 

***        ******(24 CFR Part 91, Subpart C, D & E)***

- • Time Frame
- Local Government
- State Government
- Consortia

***             ******Department of Housing and Urban Development***

**Notes:**
Time Frame:  Remember the con plan is due 45 day prior to the beginning of the program year.  So when you are developing your Strategic Plan you need to take this time period into account.

Local & State Gov Contents should include:
	Citizen Participation & Consultation Plan  
	Housing and homeless needs assessment.
	Housing market analysis.
	Strategic Plan.
	Action Plan.
	Certifications.
	Monitoring Narrative

Consortia ConPlan Contents should include:
	Include the same as above with the exception being........you may submit an abbreviated plan that is more housing related.

##           Prior to Submission To HUD

***          ******Prior to Submission To HUD***

- •  Checklist
- •  Independent Reviewer
- •  Address Each Requirement Clearly and    Specifically

***            ******Department of Housing and Urban Development***

**Notes:**
To ensure that the grantee applying for these funds address all the component requirements and other emphasis elements are addressed in the CP...............HUD does provide a checklist by which we assess your Consolidate Plan.

........if you would like a copy please feel free to call your CPD Rep or myself and/or Leona..........we would be very happy to email you a copy.  

If you have and when you do receive this check list conduct the following check:
1.  Always use your checklist to ensure all requirements are met.
2.  Allow an Independent reviewer to examine the plan for completion and organization prior to submission. 
3.  Read the questions carefully. Address each one clearly and specifically.

If you use a consultant, make sure they have a copy of the Consolidated Plan Training Manuel issued in September 1999.  Make sure they are knowledgeable of our regulations, policies and any recent training that may have been given on the subject.
We don’t need a lot of descriptive language, just answer the questions directly for any third party reviewer to see that all the elements of the regulations has been addressed.

## HUD Points of Contact

- •   Consolidated Plan
- 		 Bob Carreras – 817.978.5624
- 		 _[robert](http://www.hud.gov/utilities/intercept.cfm?mailto:robert_h._carreras@hud.gov)__[_h._](http://www.hud.gov/utilities/intercept.cfm?mailto:robert_h._carreras@hud.gov)__[carreras](http://www.hud.gov/utilities/intercept.cfm?mailto:robert_h._carreras@hud.gov)__[@](http://www.hud.gov/utilities/intercept.cfm?mailto:robert_h._carreras@hud.gov)__[hud](http://www.hud.gov/utilities/intercept.cfm?mailto:robert_h._carreras@hud.gov)__[.](http://www.hud.gov/utilities/intercept.cfm?mailto:robert_h._carreras@hud.gov)__[gov](http://www.hud.gov/utilities/intercept.cfm?mailto:robert_h._carreras@hud.gov)_
- 		 Leona Mincie – 817.978.5948
- 		 _[leona](http://www.hud.gov/utilities/intercept.cfm?mailto:leona_r._mincie@hud.gov)__[_r._](http://www.hud.gov/utilities/intercept.cfm?mailto:leona_r._mincie@hud.gov)__[mincie](http://www.hud.gov/utilities/intercept.cfm?mailto:leona_r._mincie@hud.gov)__[@](http://www.hud.gov/utilities/intercept.cfm?mailto:leona_r._mincie@hud.gov)__[hud](http://www.hud.gov/utilities/intercept.cfm?mailto:leona_r._mincie@hud.gov)__[.](http://www.hud.gov/utilities/intercept.cfm?mailto:leona_r._mincie@hud.gov)__[gov](http://www.hud.gov/utilities/intercept.cfm?mailto:leona_r._mincie@hud.gov)_

***         ******Department of Housing and Urban Development***

**Notes:**
If you have any further questions about the Consolidated Plan Process, please call your CPD Rep or us at the above numbers.