# Presentation: 253727

## IT Solutions for Your Agency -Schedule 70 www.gsa.gov/itcenter

**Notes:**
Introductions.  Thank you for attending this presentation.

Poll type of audience (contractors, federal government customers, state government, local government, etc.)

## Today’s Agenda

**GSA Snap Shot **
**GSA Schedule 70 Program**
**Ordering Procedures**
**Schedule 70 Testimonials**
**GSA e-Tools**
**Points of Contact**
**Q & A**

**Notes:**
Overview of the Federal Supply Service’s Acquisition Centers.
IT Schedule 70 Sales Trend. 
Small Business figures.
Traditional Procurement Method
Cover what the IT Schedule-70 is and what its advantages are
Simplified Acquisition, Request for Quotes, Acquiring Services using Schedules, EIRO program (E-connected Intelligent Remote Operations)And Lastly:
Testimonials of Schedule use 
 GSA Web-Site Features
 How to Contact members of the IT Acquisition Center’s Business Management Division.

## GSA Snap Shot

## GSA’s Acquisition Centers

**Office Supplies &**
**Paper Products**

**   ****Furniture**

**IT Acquisition Center **
**Automotive Center**
**Office & Scientific**
**Services Acquisition**

**Hardware &****Appliances**

**General Products**

**Management Services**

- (National Disaster Support)

**GSA’s Acquisition Centers**

**Notes:**
GSA has nine Acquisition Centers throughout the United States:

Management Services Center in Auburn, WA  which covers our MOBIS schedule (Management, Organizational and Business Improvement Services)

Hardware and Appliances in Kansas City – there’s a new initiative at Hardware and Appliances - which allows customers to use their purchase cards in GSA –approved hardware stores under contract, and receive discounts at the point of sale

General Products Center in Fort Worth, TX--covers many products and services such as alarm systems, cleaning supplies, construction materials, and food service supplies to name a few.

 New York office covers Office Supplies and Paper Products and is responsible for the next day delivery schedule.  

our Furniture Center is located in Philadelphia and Crystal City

also in crystal city we have the IT Acquisition Center,our Office & Scientific center, the Automotive Division and the
Services Acquisition center which is responsible for many service schedules such as Professional Engineering and Financial Assets.

## Market Share

**GSA Schedule 70 Market Share= **25.24%

## Schedule 70 Sales Trend

**4.0**

**FY04 sales to date are 66% of last year’s total sales**

**About 15% ****growth ****per year**

**Over 4,400 IT Contracts**

## Top 10 Agencies 

**	**_**[GENERAL SERVICES ADMINISTRATION ](http://apps.fss.gsa.gov/bars/generateReport.cfm?ag_id=47&reptype=agency&submit=yes&fy=2002&qrt=All)**__**[DEPARTMENT OF AIR FORCE ](http://apps.fss.gsa.gov/bars/generateReport.cfm?ag_id=57&reptype=agency&submit=yes&fy=2002&qrt=All)**_
**	****DEPARTMENT OF NAVY **
**	****DEPARTMENT OF ARMY **
**	****OFFICE OF SECRETARY OF DEFENSE **
**	****DEPARTMENT OF VETERANS AFFAIRS ****DEPARTMENT OF TREASURY **
**	****DEPARTMENT OF INTERIOR **
**	****DEPARTMENT OF JUSTICE **
**	****DEPARTMENT OF LABOR ****	**

## GSA Schedule 70 Program

## What is the IT Schedule 70 Program?

**Optional contracting vehicle agencies can choose as a method for procurement**
**Ordering agency selects ****products/services based on best ****value to the end user**
**Contractor offers products/****services that meet definition of ****commercial item per ****FAR Part 12**

**Notes:**
Schedule-70 is a Multiple Award Schedule:
Schedule-70 is a listing of contracts awarded by our IT Acquisition Center (currently 3700 contracts, with over 1⁄2 million products and services)

Offers are solicited from prospective IT businesses
Offers can be submitted at any time
Standing solicitations are refreshed and updated as contract terms and conditions change 
Schedule contractors can request a modification to their contract to add services or products at any time.(Latest and greatest Dell laptop—GSA schedules are not a dumping ground for obsolete equipment).

## Traditional Procurement Methods

**   **

**Traditional Procurement Methods**

**Formal Solicitation**
-   Process/Synopsize procurement
-   Average of 268 days
**High Administrative Costs**
**Increased Chance of Protest**

**Notes:**
Format of Solicitation for Commercial Items (FAR 12.303)
SF 1449, Solicitation for Commercial Items
Contract clauses (FAR 52.212)
Any contract documents, exhibits, or attachments
Solicitation provisions (Instructions to offerors, Evaluation Factors for Award, Offeror representations and Certifications)

Contract actions exceeding $25,000 must be synopsized in FedBiz Opps (www.fedbizopps.gov)

Administrative Costs: Initiation of Work and Contract Modifications, Quality Assurance, Payment and Accounting, Special Terms, Contract Termination

GWAC (Government Wide Acquisition Contract) Fees
Pay a fee to the Agency that administers the contract (GSA 1%--.75% in 2004, vs. 7% GWAC)
GWACs require the user to give consideration to ALL contractors participating under that contract.

Protests (a four-letter word): Objection to the solicitation, objection to the cancellation of a solicitation, objection of award.

## Governmentwide Acquisition Contracts Available from GSA

**ANSWER**
**ACES**
**Disaster Recovery**
**Millennia**
**Virtual Data Center**
**Millennia Lite**
**Reverse Auction**
**Seat Management**
**Smart Card**
**8(a) FAST**
**HUBZone**

## Advantages

**Advantages**

**No synopsis requirements on FedBizOpps, therefore eliminates need for agency to write own RFP**
**All FAR and competition ****requirements have been met**
**Prices determined fair & ****reasonable (most-favored ****customer discounts)**
**Reduced procurement lead-time****(less paperwork & documentation)**

**Notes:**
Peace of Mind:
When you use the GSA Schedule programs, you can be assured that you will be in compliance with all applicable regulations and competition requirements including the Competition in Contracting Act
You don’t have to seek further competition
No need for separate determinations of fair and reasonable pricing.

Prices Fair and Reasonable:
Our contracting professionals have already negotiated all terms and conditions. 

**Ask Audience: “What are the time savings?”:

268 days to put a contract in place by the Federal Gov’t ...
Only 15 days to order from Schedule 70

## Advantages

**Advantages**

**Option of easy online ordering**
**Volume discounts and spot  reductions**
**Easy payment options****(Government-wide purchase card)**
**Flexible options: BPAs save time ****and money**
**Many items delivered overnight ****or within 2 days**

**Notes:**
GSA Advantage (www.gsaadvantage.gov) and E-Buy (online electronic request-for-quote system)

The GSA price list is a starting point!  You can always ask for spot reductions.

**Take poll of audience and purchase card holders**
All buys under $2500 (micro-purchase threshold)– Schedule contractors must accept purchase cards.
BPA (Blanket Purchase Agreement):
For filling anticipated repetitive needs (like boxes of copier paper)[fulfill spirit of the Federal Acquisition Streamlining Act--Gov’t that works better and costs less]
Contractor and Agency enter agreement, often with discount pricing.
Review the BPA annually.

Speedy Delivery of what you ordered (expedited overnight delivery -2 days)

## Advantages

**Advantages**

**Access to state-of-the-art technology and quality services**
**Direct relationship with contractors**
**Customized Solutions (contractor teaming)**
**No additional administrative ****fees or “value-added” fees **

**Notes:**
Requests for modifications (the newest products and services) can be added anytime. This assures that the vendor is offering the “latest and greatest”

Control – The schedule program establishes a direct relationship between the ordering agency and the service provider.  Once GSA establishes the schedule contracts, we are no longer involved in the procurement process unless you need assistance.  That is the benefit of the schedules program. GSA can be involved as little or as much as you like.

The IT Center get involved if things are going well, or not going well (contact contracting officer).

Teaming Arrangements:
Covered under FAR 9.6
Subject to terms and conditions of the Schedules contract
Participation limited to Schedule contractors

No hidden fees:
Every dollar saved through better purchasing goes directly toward your bottom line of profit and loss, allowing more precious resources to be dedicated to mission related activities.  

## Schedule 70 Special Item Numbers (SINS)

**SIN Number****	****Description****	**
_**132 12**__**	**__**	**__**Maintenance of Equip./Repair**__**	**_
_**132 3**__**	**__**	**__**Leasing of Product**__**	**__**	**__** **_
_**132 32**__**	**__**	**__**Term Software Licenses**__**	**__**	**__** **_
_**132 33**__**	**__**	**__**Perpetual Software Licenses**__**	**__**  **_
_**132 34**__**	**__**	**__**Maintenance of Software**__**	**__**	**_
_**132 4**__**	**__**	**__**Daily/Short Term Rental**__**	**__**	**_
_**132 50**__**	**__**	**__**Training Courses**__**	**__**	**__** **_
_**132 51**__**	**__**	**__**IT Professional Services**__**	**__**	**__** **_
_**132 52**__**	**__**	**__**E-Commerce Services**__**	**__**	**_
_**132 53**__**	**__**	**__**Wireless Services**__**	**__**	**__** **_
_**132 8**__**	**__**	**__**Purchase of Equipment**__**	**__**	**_

## GSA Schedule 70: Sample of Offerings

- Professional Information Technology Services
- Leasing of IT Equipment
- Purchase of IT Equipment
- Computers
- Software
- Classroom Training
- Electronic Commerce Services
- Mobile and Wireless Services
- Information Assurance
- AND MORE !

## IT Schedule & Small Business

**IT Schedule & Small Business**

**70%-75% of all GSA contracts (including IT) are held by small businesses**
**Over 30% of schedule sales are to ****small businesses**
**Agency orders count toward ****meeting small business/8a goals**

**Notes:**
About 2700 of our 3700 contracts are held by small business.

$3.9 Billion in sales went to small business last year.

Every agency has small business/8a goals. Every agency has a person that determines that percentage. 

**Agencies are encouraged to use small business!

## NEW - Cooperative Purchasing

**Passed in the e-Government Act of 2002**
**Program is voluntary**
**Value to customer: Leveraged pricing**
**State and local governments spend an estimated $40 billion a year on procurement**
**1500+ vendors signed up so far**

## Cooperative Purchasing

**Organizations Eligible:**
**The 50 states**
**All counties, ****municipalities, cities, ****towns and townships**
**Public authorities, school districts, colleges, etc.**
***	***
***	******Note: Many states still need to make legislative changes to procurement procedures to use the Schedules program.***

## Cooperative Purchasing

**Sales**
- May 2003 (beginning of Cooperative Purchasing) – September 30, 2003
- $5,000,000+
- FY04 YTD
- $37,000,000+
- Total under Cooperative Purchasing
- $42,000,000+

## GSA Schedules Ordering Procedures

**Notes:**
Buying Members: Employee of Executive agency, a Federal agency, mixed-ownership Government corporation, the District of Columbia.

The Executive Departments are:*The Department of the Treasury.(over $2B IT Budget 2003) The Department of Defense. The Department of Commerce. .*The Department of Health and Human Services. (over $2B IT Budget 2003) 
*The Department of Transportation. (over $2B IT Budget 2003) 

Federal Agency: *NASA (over $2B IT Budget 2003) , EPA, GSA

"mixed-ownership Government corporation" means--
Amtrak. 
(FDIC) Federal Deposit Insurance Corporation.

## Simplified Ordering for Using GSA Schedules According to FAR 8.4

**Simplified Ordering for ****Using GSA Schedules *****According to FAR 8.4***

**Under Micro-Purchase Threshold of $2500**
**Select any Schedule Contractor**
**Transmit Request for Quote (RFQ) & ****	**
**Statement of Work (SOW)**
**Evaluate the Quote & Issue a ****Task Order**

**Notes:**
Schedule procurements mirror the commercial buying process more than any other type of Federal procurement.  Why spend your valuable time and resources negotiating your own service contracts when GSA/FSS has already done all of the legwork for you.  
When using schedules you need NOT:
Seek further competition
Synopsize the requirement
Make a separate determination of fair and reasonable pricing

Under $2,500
By simply issuing task orders against existing schedules contracts, your agency will receive fast, direct access to industry leaders.  Avoid the stress of conducting your own procurement.  For orders below $2,500, place the order with the schedule contractor of your choice.    

## How to Acquire IT Services Using GSA Schedules...

**How to Acquire IT Services ****Using GSA Schedules...**

- Over The  Micro-Purchase Threshold According to FAR 8.4
**Develop A  Performance-Based Statement Of Work (SOW)**
- Tasks or requirements
- Selection Criteria
- Place of Performance
- Delivery Schedule
- Travel And Per Diem
- Supplies And Materials
- Period of Performance
**2.****	****Send The SOW or RFQ To At Least 3 Contractors***
- *Customer still must determine level of effort/labor mix is fair & reasonable*

**Notes:**
Performance-Based SOW:
Tell the contractor what you want the end-result to be.

## ...How to Acquire IT Services Using GSA Schedules, cont’d.

**3.****	****Request Contractors To Submit**
- Technical Proposal & Price Proposal
**4.****	****Include Evaluation criteria to determine ****“Best Value” offer**
**5.****	****Place Firm-fixed Price Order directly with the Contractor, unless labor hour contract is appropriate**

## Section 803

**Requires that DOD compete task orders (for services) exceeding $100,000;**
**DOD contracting officer must receive offers from at least 3 contractors that can fulfill the work, OR ;**
**Determines in writing that no additional qualified contractors were able to be identified, AND**
**Provided fair notice/opportunity to all schedule contractors (Posting RFQ on “E-Buy” fulfills this requirement).**

## What is “Best Value”?

**Price **
**Technical Solution**
**Corporate Experience**
**Past Performance**
**Delivery Date**
**Warranty**
**Etc.**

## Incidental Items

**For administrative convenience, incidental (non-schedule) items may be added to an individual order if:**

**The items are clearly labeled “non-schedule” ****on the order**
**All open market acquisition regulations have ****been followed**
**Price reasonableness has been determined by ****the ordering activity for the open market item**

## Protest Statistics

**Protest Statistics**

**From Oct. 1, 1996 to present**
- Approximately 28 protests were decided by GAO (only 6 were sustained)
- Hundreds of thousands of orders were placed against FSS MAS contracts
**Services Ordering Tips**
- Apply consistent application of selection criteria
- Communicate—tell contractors what you plan to do and do it.

**Notes:**
Save yourself the hassle of protests by using GSA Schedules:

Protest Statistics - The Good News
From October 1, 1996 to the present, approximately 28 protests were decided on the merits by the General Accounting Office involving orders under the Federal Supply Service MAS program. Of the 28, GAO sustained the protest in six cases. During this same period hundreds of thousands of orders were placed against Federal Supply Service MAS contracts.

## Schedule 70 Testimonials

## Testimonials

**“****The use of Schedule 70 allows us the luxury of gaining the benefits of competition in a streamlined environment, critical to a new agency seeking to meet mission critical requirements.  The large number of premier contractors available on Schedule 70 allows us the ability to acquire goods and services from the leaders in the industry at the best value to our agency.”  **
*Daryl Shall**Director of TSA Infrastructure Division*

## Testimonials

**“****We have successfully used GSA BPAs for system integration, system testing and IV & V services, hardware purchases and software maintenance services... procurement lead-time and resources required to procure have been beneficial to our Agency. Our Information Technology program officials are very satisfied with the results.” **
*Brian Hebbel**Director of System Contracts Division       Health Care Financing Administration*

## Testimonials

- “GSA Information Technology Schedules have become the contract vehicle of choice...not just for commodity products but for services as well.”
*Tim Karney, Publisher, Washington Technology*

## GSA e-Tools

## www.gsa.gov/itcenter

## www.gsaelibrary.gsa.gov

## Contractor Search

**Contractor Search**

## www.gsaadvantage.gov

## GSA Advantage search filters

**GSA Advantage search filters**

## e-Buy

**Notes:**
e-Buy is designed to facilitate the request for and submission of quotes for commercial products and services offered through the Federal Supply Schedules program. Using the e-Buy system, Federal Purchasers (buyers) may prepare and post an RFQ for specific products and services for a specified period of time. Once posted, schedule contractors (sellers) will receive an e-mail notifying them that an RFQ has been posted and a quote is requested. The e-mail also provides instructions to the seller on how to access e-Buy and submit their quote. 

## e-Buy

**13,281 RFQs by FSS Schedule (FY 2003)**

## www.FedBizOpps.gov

**www.FedBizOpps.gov**

## Points of Contact

## IT Center – Points of Contact

**Marketing**
**Darlena McKnew  ****	****703-305-5592**
**Lindsay Levine****	****      703-305-7052**
**David Orcutt****	****         703-305-7898**
**Patricia Reed ****	****        703-308-0930**
**Shannon Wheeler****	****  703-305-6643**
**Vince Violandi****	****       781-860-7137**
**Cooperative Purchasing**
**Thomas Corcoran ****	****        703-305-7291**

## IT Center – Points of Contact, con’t.

**GSA Advantage/e-Buy**
**Patricia Reed****	****703-308-0930**
**General Information**
**IT.Center@gsa.gov****	****703-305-3038**
**Customer Service**
**Stephanie Turner****	****703-305-5777**
**Gary Cook****	****703-305-6827**
**Antoinette Scott****	****703-605-0526**
**Mitzi Ford****	****703-605-0521**

## Questions & Answers

**Notes:**
Buying Members: Employee of Executive agency, a Federal agency, mixed-ownership Government corporation, the District of Columbia.

The Executive Departments are:*The Department of the Treasury.(over $2B IT Budget 2003) The Department of Defense. The Department of Commerce. .*The Department of Health and Human Services. (over $2B IT Budget 2003) 
*The Department of Transportation. (over $2B IT Budget 2003) 

Federal Agency: *NASA (over $2B IT Budget 2003) , EPA, GSA

"mixed-ownership Government corporation" means--
Amtrak. 
(FDIC) Federal Deposit Insurance Corporation.