# Presentation: 542207

## Virginia’s Total Electronic Procurement Solution

***It’s Dynamic!  It’s Virtual!  It’s the Way Virginia Does Business!***

## Virginia Wanted . . .

**Enhanced business competition**
**Access to more products and services**
**More efficient purchasing**

**Virginia Wanted . . .**

## Businesses Wanted . . .

**More business opportunities**
**Easier business processes**
**Equal business opportunity**

**Businesses Wanted . . .**

## The Charge . . .

*   “**My vision for a Digital Dominion *
*will empower state agencies to improve operations.  *
*   “****eVA**** is just one example of how the Commonwealth will increase efficiency across state government.”*

**Executive Order -- May 24, 2000**
**focuses on e-procurement**

**Governor James S. Gilmore, III**

## How We Did It . . .

** ****Multi-disciplined**
** ****Multi-agency**
** ****Built the business case**** **
** ****Invited input via an Internet forum**
** ****Hosted pre-solicitation conferences**

**How We Did It . . .**

## How We Did It . . .

** ****Distributed RFP electronically**** **
** ****Evaluated proposal - used team approach**** **
** ****Selected              as the solution provider**

**How We Did It . . .**

** ****Took eVA on the road**

## The Solution . . .

- Authentication

- Integrity

- Efficiency

- Completeness

**FOUNDATION**

**The Solution . . .**

## Making Purchasing Processes Faster and Easier

**Making Purchasing Processes ****Faster and Easier**

**Shopper finds product or service**

**Purchase **
**Approved**

**Order **
**Transmitted**

**FAX**

**U.S. Mail**

**Order Filled **
**by Business **

**Product or Service**
**Delivered**

**Goods or Service Received**

**Order **
**e-mailed**

## Benefits Business

**One-Stop**** **
**More Opportunities**
**Better Processes**
**Promotes Access to Virginia Business**** **
**Opportunity Center**

**Benefits Business**

## Self-Financing

**Self-Financing**

** ** **Supplier pays annual registration fee**
- 	**Basic  $25            Premium $200**
-  **Supplier pays transaction fee**
**	****One percent of order $ value**
**	****Maximum $500 per order**
** ****Virginia and solution provider split fees to pay costs**

**Elements of Model:**

**Model developed by e-procurement finance team**

## The  Schedule. . .

**Services**

**» Portal**
**» E-Mall**
**» On-line Receiving**
**» Vendor Registration/Data Warehouse**
**» Electronic Posting & Delivery**

** ****March 1 Complete**

**Advanced**
**Functionality**

**» Complex Purchasing**
**» Reverse/Surplus Auctions**
**» Interfaces**
**» Electronic Invoicing**
**» Knowledge Center**

**  ****By 12/1/2001**

**The  Schedule. . .**

**» Quick Quote**
**» Purchasing Data Warehouse**
**» Analytical Reporting**

**Statewide****by****July 1, 2001**

## Lessons Learned

** ****Make e-procurement a top priority**
** ****It will take a lot of resources from you**
** ****It must be pushed at the top**
** ****Establish an agreed-upon project plan**

**Lessons Learned**

## Lessons Learned

** ****Listen to interested vendors** **-- They will tell you ****	**** ****	****what is going on in the market**
** ****Listen to your business partners** -- **It won’t work ****	****	****without them**

**Lessons Learned**

**Don’t do it in a vacuum . . .**

## Lessons Learned

** ****Do it **_**right**_**, but do it **_**right now**_
** ****Be galvanized to make your schedule**
** ****Reward the staff for making it**

**Lessons Learned**

## Lessons Learned

** ****Get products that are needed**
** ****Focus on marketing to your business partners**
**    ****-- You and your contractor are probably not ****	****	****marketing experts**
**    ****-- Make a plan and stick to it**

**Lessons Learned**

## Lessons Learned

** ****Define your successful model**** **
** ****S + S + S = S**

**Lessons Learned**

## Today...

** ****2,900**** vendors have registered with eVA**** **
** ****350**** catalogs can be searched through eVA**** **
** ****1.6 ****million items can be purchased  through eVA**** **
** ****123**** Virginia agencies use eVA to do business**** **

**Today...**

## Visit . . .

**www.eVA.state.va.us**

**Visit . . .**