# Presentation: 512852

## CD Order Process

- January 8, 2002

## CD Product

- All grant applications assigned to the study section meeting.
- All related prior summary statements.
- All related program announcements (PAs)
- All related request for proposals (RFAs)
- All related reviewer guidelines
- CD User Guide

***CDs are designed specifically for***
** *****Peer Review Study Section meetings***

- Each CD contains the following:

## CD Order Processes

- CD order processes enable NIH staff to request and communicate CD orders to the CD contractor, and enable the contractor to effectively create and deliver the CDs.
- CD order processes are dependent on previous data entries into IMPAC II Review Module, where applications are assigned to study section meetings and reviewers, and conflicts are identified.

## Peer Review Activities

- 2,225 meetings
- 34,645 reviewers
- Approximately 4,450 CD conflict reviewers
- 45,000 applications

## Activities Equate to CDs

- 2,225 meetings 		***= 2,225 master CDs***
- 34,645 reviewers 		***= 34,645 standard CDs ***
***    ***(standard CDs are copies of master CDs)***          ***
- 4,450 conflict reviewers		***= 4,450 custom CDs***
- (avg. 2 per meeting x 2,225 meetings)
- 2,225 masters+4,450 cust.  		***= 6,675 unique CDs***
- 34,645 standards + 11125 extras  	***= 45,770 standard CDs***(avg. 5 extras for each of 2,225 meetings)

## CD Order Processes Must Deploy March 25, 2002

**CD Order Processes ****Must Deploy March 25, 2002**

- April 1      June-July
**CD Order       Meetings**

- Meetings During Year 2000

-  **Weekly**

## What technical components are needed? 

-  CD Order Entry Module (for NIH staff use)
-  CD Order Retrieval Module (for CD contractor use)
-  CD Order Data File
-  CD Order Packing Slip
-  CD Order Entry Report
-  Application Registration-to-Scanning Age Report
-  CD Estimated-Time-of-Arrival (ETA)

## IMPAC II Review Study Section Meeting

**o 1. Order complete set of CDs for study section meeting. **(Select this option when you are first ready to order CDs for you entire study section meeting.)
*A CD will automatically be produced for every reviewer, however, ,you may order extras. How many extra standard CDs do you want?*
**o 2. Order a quantity of standard CDs. **(Select this option when you make late discovery you need a few more CDs. For example, you discover a few extra people are coming to your meeting.)** **
*How many standard CDs do you want?*
**o 3. Order 1 custom CD for 1 specific reviewer who has conflicts. **(Select this option when you make late discovery of conflict.)
*Pick the conflict reviewer from pop-list of reviewers who have conflicts!*

**CD Order History**
- Order          Order        Order          Status          Conflict       Qty.             Qty.          Qty.Extra        Total
- Number      Type          Date                               Person       Standard     Custom      Standard         Qty.

**IMPAC II Review Study Section Meeting**
**CD Order Entry Screen**

_**Commands**_
- Exit
- Submit Order
- Edit Delivery Address
- Delete Pending Order
- Details including ETA
- Packing Slip Report

_**CD Delivery Address**_
- Line-1
- Line-2
- Line-3
- Etc.
- Phone:
- E-Mail:

## IMPAC II CD Order Retrieval Screen

- Study Section Meeting: XYZ   Meeting Date: 12/31/2002

_**Commands**_
- Exit
- Retrieve Next Order
- Retrieve Specific Order
- Mark In-Process
- Mark Completed
- CD Packing Slip Report
- Create CD Data File
- Order Entry Report

_**Selected Order**_
- Order ID
- Order Type code and description
- Order Date (mm/dd/yyyy hh:mm)
- Status code and description
- Status Date (mm/dd/yyyy hh:mm)
- Qty. Standard CDs
- Qty. Custom CDs
- User ID and name of last status change
- _CD Delivery Address_
- UserID and name of person who placed order
- Line-1
- Line-2
- Line-3
- Line-4
- Line-5
- Line-6
- Line-7
- Phone:
- E-Mail:

## Figure-2 CD Order Entry, Retrieval and Production Processes 

**IMPACII CD Order Entry Screen**

**(1)**
**Review Module**
**Assignments and QA reports**

**(5)**
**Mail CDs to reviewers**

**(4)**
**CD Production Process. **
**(CD contractor)**

- CD contractor’s PC/LAN

- CDs

- SRA/GTA

**(3)**
**IMPACII CD Order Retrieval Screen**

- Contractor

- IMPACII
- Database

- CD Order
- Packing
- Slip

**Figure-2 CD Order Entry, Retrieval and Production Processes **