# Presentation: 197975

## Common AES Reporting Problems/Concerns

***Common AES Reporting Problems/Concerns***

## Proper Format
	  Options 2 and 3
		  NDR AES Filer ID-SRN
			NDR AES 123456789-HOU12345
			NDR AES X20001121000123
	   Option 4
		  NDR AES4 Exporter ID-Filer ID
			NDR AES4 123456789-987654321
Clear, Complete and Easy to Find        on Document

**Proper Format**
**	****  ****Options 2 and 3**
**	****	****  ****NDR AES Filer ID-SRN**
**	****	****	****NDR AES 123456789-HOU12345**
**	****	****	****NDR AES X20001121000123**
**	****   ****Option 4**
**	****	****  ****NDR AES4 Exporter ID-Filer ID**
**	****	****	****NDR AES4 123456789-987654321**
**Clear, Complete and Easy to Find        on Document**

***AES Exemption Statement***

## Port of Export

***Port of Export***

**Report as Defined in Schedule D**
**Valid Port for Export Reporting**
**Valid Port for the Method of Transportation**

## Port of Export

***Port of Export***

-  **Port Name                                          State  AES          Ves   Air  Rail  Road Fix **
** ****2301 BROWNSVILLE, TX_______     TX     Y     ___    Y      Y      Y       Y      N**
** ****2302 DEL RIO, TX______________     TX    Y      ___    N     N     Y       Y      N**
** ****2303 EAGLE PASS, TX__________     TX     Y     ___    N      N    Y       Y      N**
** ****2304 LAREDO, TX______________     TX     Y     ___    N      Y    Y       Y      N**
** ****2305 HIDALGO,TX_____________     TX     Y      ___   N      Y    Y       Y     N**
** ****2307 RIO GRANDE CITY, TX____     TX    Y      ___   N      N    Y       Y     N**
** ****2308 SAN ANTONIO, TX________     TX    N     ___   N     N     N      N    N**
** ****2309 PROGRESO, TX____________    TX     Y     ___   N      N     Y      Y    N**
** ****2310 ROMA, TX_________________    TX     Y     ___   N      N     Y       Y    N**
** ****2382 MIDLAND INTER AIRPORT_  TX    N     ___   N      N     N      N    N**
** ****2393 BROWNSVILLE-CARTAGE___ TX    N     ___   N      N     N      N    N**

## Schedule B/HTS Classification Codes

***Schedule B/HTS Classification Codes***

**HTS Numbers Invalid for Exports**
**Numbers for American Goods Returned from Puerto Rico**
**10-digit Classification Number**
**Classification Assistance - Commodity Analysis Branch**

## Export  Information Codes “LC” and “LV”

** ****LV - Low Valued  Non-Licensed                          ****	****  Shipments ($2500 and Less per ****	****	****	****Classification Number)**
** ****LC - Low Valued Licensed Shipments**
**	****  ****($2500 or Less per Classification ****	****	****  Number)**

***Export  Information Codes “LC” and “LV”***

## Responding to Error Messages

***Responding to Error Messages***

**Warnings - Respond within 4-day    Period **
**Verify - Do Not Ignore **
**Contact Your Census Client Rep**

## Responding to Error Messages

***Responding to Error Messages***

-     **Code               Message                                                                    Type  Severity   Create Date**
**_   8H1   VERIFY - VAL/QUANT 1 OUT OF RANGE HIGH__         Y_        I           03071997**
**_   8H2   VERIFY - VAL/QUANT 2 OUT OF RANGE HIGH__         Y_        I           03071997**
**_   8L1   VERIFY - VAL/QUANT 1 OUT OF RANGE LOW___          Y_        I           03071997**
**_   8L2   VERIFY - VAL/QUANT 2 OUT OF RANGE LOW___          Y_        I           03071997**
**_   8PI    VERIFY-IMPRB COMMODITY FOR FIXED TRNSPRT    Y_        I           03051997**
**_   8QR   VERIFY - QUANT RELATION OUT OF RANGE____        Y_       I           03071997**
**_   8Q1    WARN ERR - QUANTITY 1 EXCEEDS MAXIMUM___     Y_      W         03071997**
**_   8Q2    WARN ERR - QUANTITY 2 EXCEEDS MAXIMUM___     Y_      W         03071997**
**_   8SO    VERIFY - OTH MOT SWT TOO HIGH FOR COMMOD   Y_       I          03071997**
**_   8SR    VERIFY - RAIL SWT TOO HIGH FOR COMMODITY       Y_       I          03071997**
**_   8ST    VERIFY - TRCK SWT TOO HIGH FOR COMMODITY      Y_       I          03071997**
**_   8SW   WARN ERR - SHIP WEIGHT EXCEEDS MAXIMUM__      Y_     W         03071997**

## Change and Original Must Match
                Blank  -  Option 2
            		  3   -  Option 3
            		  4   -  Option 4 
Option 3 Change - Q
Option 3 - Requires Two Transmissions

**Change and Original Must Match**
**                ****B****lank  -  Option 2**
**            ****	****	****  ****3   -  Option 3**
**            ****	****	****  ****4   -  Option 4**** **
**Option 3 Change - Q**
**Option 3 - Requires Two Transmissions**
**      ****	****	**

***Filing Option Indicator***

## Carrier (SCAC and IATA) Codes

***Carrier (SCAC and IATA) Codes***

**SCAC or IATA Reported = Carrier Moving the Cargo from the United States**
**Carrier SCAC = Carrier Booking**
**SCAC and Booking of NVOCC - Acceptable when Exporting Carrier and Booking are Unknown **
**Carrier Name must match the SCAC or IATA reported**
**Use Specified Unknown SCAC or IATA Codes when a Code hasn’t been Issued**

## Carrier (SCAC and IATA) Codes

***Carrier (SCAC and IATA) Codes***

**SCAC for Unknown Mexican Trucks**
**        *****M or 99M**
**IATA Codes for Unknown Aircraft**
**        ****US - *U or 99U**
**        ****Canadian - *C or 99C**
**        ****Foreign - *F or 99F**
**Unknown Vessel**
**        ****UNKN**
**Flyaway**
**        ****** or 99O**

## Carrier  SCAC and IATA) Codes

***Carrier  SCAC and IATA) Codes***

**IATA Codes - Foreign Trade web site**
***www.census.gov/foreign-trade*****    **
**SCAC Codes**
***National Motor Freight Association***
***703-838-1822***

## Software Evaluation

***Software Evaluation***

**Appendix Q **
**        ****Was - Recommended Edits**
**         ****Now - Required Edits**
**Problems with Software **
**          ****Retest Participants**

## Reporting Limits

***Reporting Limits***

**One Header and One Trailer  (A & Z Records) per Transmission**
**               ****99  USPPI’s per Header**
**                 ****99  Shipments per Exporter**
**               ****999  Lines per Shipment**** **
**Exceed the limits and System Slows Down**

## Foreign Entity as USPPI

***Foreign Entity as USPPI***

**If in the United States at the Time of Export**
**	****	****ID Number - Passport, Visa or Border**
**                ****	****	****	****Crossing Number**
**	****	****ID Type - “T”**
** ****Embassy Shipments****    **
**	****	****ID Number - 2-digit ISO Code + EMBASSY**
**	****	****ID Type - “T”         **

## Commerce Licensed Shipments in Option 4

**Approved Option 4 USPPI **
**Complete a Questionnaire**
**Complete BXA Certification Form**
**             ****BXA Web Site**
**    ****www.bxa.doc.gov/enforcement**

***Commerce Licensed Shipments in Option 4***

## Reporting Required 
Method of Transportation Crossing the Border
Port at Border Crossing
Carrier Code of Carrier Crossing Border

**Reporting Required **
**Method of Transportation Crossing the Border**
**Port at Border Crossing**
**Carrier Code of Carrier Crossing Border**

***Exports Transiting Canada***

## Quantity – Report in Unit of Measurement Specified in Classification Schedule
Shipping Weight – Report in Kilograms
Value – Report in whole US dollars -  No cents, decimals or foreign currency 

**Quantity – Report in Unit of Measurement Specified in Classification Schedule**
**Shipping Weight – Report in Kilograms**
**Value – Report in whole US dollars -  No cents, decimals or foreign currency **

***Reporting Data***

##   Gross Shipping Weight and Quantity Reported in Kilograms – Gross Shipping Weight must be greater than or equal to the Quantity
   Note:  Do not report fractions or portions of a whole - Round to the nearest whole

**  ****Gross Shipping Weight and Quantity Reported in Kilograms – Gross Shipping Weight must be greater than or equal to the Quantity**
***   ******Note:  Do not report fractions or portions of a whole - Round to the nearest whole***

***Reporting Data***

## Vehicles with Diplomatic Tags  
    “US” - Title State
Principal Party in Interest and Forwarding Agent - US Entities
Household Goods and Personal Effects
   $2500 Exemption Applies

**Vehicles with Diplomatic Tags  **
**    “****US” - Title State**
**Principal Party in Interest and Forwarding Agent - US Entities**
**Household Goods and Personal Effects**
**   ****$2500 Exemption Applies**

***Miscellaneous ******Situations***

## Transportation Data Unknown - Estimate , then Amend
AES does not accommodate In-Transit Shipments - Form 7513
Report In-Bond Code “70”
Report Mexican State Code for Mexican Shipments

**Transportation Data Unknown - Estimate , then Amend**
**AES does not accommodate In-Transit Shipments - Form 7513**
**Report In-Bond Code “70”**
**Report Mexican State Code for Mexican Shipments**

***Miscellaneous ******Situations***