# Presentation: 134978

## Consolidated Planning 

**First step in formula grant management process:**
**Plan**
**Implement/Manage**
**Report**
**Evaluate**
**Repeat cycle**

## Consolidated Planning 

**Formula grant management process**
**Plan**
**Consolidated Plan: Strategic Plan & AAP**
**Input: CHAS data, Output: Table 3 (projects)**
**Implement/Manage**
**IDIS/LOCCS**
**Report**
**CAPER**
**Evaluate**
**Performance Measurement, OMB**
**Repeat cycle**

## Consolidated Planning

**Memo **
**Dated July 29, 2005 from General Deputy Secretary Bregon**
**Guidance**
**Instruction on CP completion**
**Optional tools & techniques**

## Consolidated Planning

**Memo **
**Part I: Current requirements & instructions**
**Part II: Guidance on HUD goals, current program emphases, performance measurement**
**Part III: Lessons learned from CPII**
**DOES NOT cover CAPER, but has links to info**

## Consolidated Planning

**Memo **
**Part I: Current requirements & instructions**
**Regulations**
**Current approved guidelines for submission**
**Q & A of 11/02**
**Required forms/certifications**
**Completeness checklist**

## Consolidated Planning

**Memo **
**Part I: Current requirements & instructions**
**Submission using C2020 still allowed (must have Windows 95 or 98 OS; not compatible with Windows 2000 or XP)**
**Use 2000 census data**

## Consolidated Planning

**Memo **
**Part II: ****Guidance on HUD goals,**** ****current program emphases****, performance measurement**
**Consider national priorities in Conplan **
**End chronic homelessness by 2012**
**Increase minority homeownership**

## Consolidated Planning

**Memo **
**Part II: Guidance on HUD goals, current program emphases, ****performance measurement**
**CPD Notice 03-09 “Development of State and Local Performance Measurement Systems for Community Planning and Development Formula Grant Programs”**
**Grantee status on developing performance measurement system**

## Consolidated Planning

**Memo **
**Part II: Guidance on HUD goals, current program emphases, ****performance measurement**
**http://www.hud.gov/offices/cpd/lawsregs/**
**	****notices/2003/03-09.pdf**
**Performance measurement accuracy depends on quality of data entered into IDIS**

## Consolidated Planning

**Memo **
**Part II: Guidance on HUD goals, current program emphases, ****performance measurement**
**Reporting results/outcomes at end of PY depends on how activities presented in Conplan**
**Memo assists in performance measurement for all four formula grants**
**Data (especially geocoded), performance indicators, & surveys important**
**Where are we now, and where do we want to be?**

## Consolidated Planning

**Memo **
**Part III: Lessons learned from CPII**
**Pilots: Test different methods of developing, submitting, and reporting on Consolidated Plan**
**Four options**

## Consolidated Planning

**Memo **
**Part III: Lessons learned from CPII**
**Four options**
**Status quo: same as in past, C2020 if still have it**
**Combination from CPII pilots**
**Create a format locally (discuss with local CPD office)**
**Consolidated Planning Management Process Tool (CPMP)**

## CPMP Tool: Overview

**Assists formula grantees**
**Meets minimum statutory/regulatory requirements**
**Incorporates:**
**Strategic Plan**
**Up to five AAPs**
**Up to five CAPERS**

## The Consolidated Planning Process

***The Consolidated Planning Process***

**Market Analysis**

**Needs Assessment**

**Data      ****    **

**Priority Needs**

**Strategy**

**Quantifiable Objectives**

**Funding and Resources**

**Annual Action Plans**

**CAPER**

**Consultation and Citizen Participation**

- Strategic Plan

**Notes:**
Opening Statement:  As shown in the slide above are the components that make up the consolidated plan.  A number of them are interactive.  As you can see all these components revolve around the constant participation of agencies, groups, organizations, and others who participated in the process.

Consultation and Citizen Participation – Identify those who have participated in the process.
Market Analysis – Describing the characteristics of the housing market in terms of supply, demand, condition, and the cost of housing; housing stock available to service persons with disabilities and HIV/AIDS. 
Needs Assessment – Homeless, to include existing facilities and services, Housing, 
Priority Needs - Indicating priority needs in accordance with the priority needs tables. 
Strategic Plan - (Specific Course of Action for Revitalization)
Quantifiable Objectives - 
Funding and Resources – All sources of funds being used to address
Annual Action Plans  (Annual Goals and Benchmarks)

** The Market Analysis, Needs Assessment, and the Strategic Plan are not required to be submitted on an annual bases.

All the required elements and details of these components are found in 24 CFR 91.200 thru 91.430. 

## Use of Tool is still optional
Content set, format is not
Submission options:
Pre-CPMP formats
CPMP in its entirety
Part CPMP/part other

**Content set, format is not**
**Submission options:**
**Pre-CPMP formats**
**CPMP in its entirety**
**Part CPMP/part other**

- CPMP Tool: Overview

## CPMP Tool: Overview

**CPMP is electronic***
**Download from web (Zip file, V. 1.3)**
- _[http://www.](http://www.hud.gov/offices/cpd/about/conplan/toolsandguidance/cpmp/index.cfm)__[hud](http://www.hud.gov/offices/cpd/about/conplan/toolsandguidance/cpmp/index.cfm)__[.](http://www.hud.gov/offices/cpd/about/conplan/toolsandguidance/cpmp/index.cfm)__[gov](http://www.hud.gov/offices/cpd/about/conplan/toolsandguidance/cpmp/index.cfm)_
- _[offices/cpd/about/](http://www.hud.gov/offices/cpd/about/conplan/toolsandguidance/cpmp/index.cfm)__[conplan](http://www.hud.gov/offices/cpd/about/conplan/toolsandguidance/cpmp/index.cfm)__[/](http://www.hud.gov/offices/cpd/about/conplan/toolsandguidance/cpmp/index.cfm)__[toolsandguidance](http://www.hud.gov/offices/cpd/about/conplan/toolsandguidance/cpmp/index.cfm)__[/](http://www.hud.gov/offices/cpd/about/conplan/toolsandguidance/cpmp/index.cfm)__[cpmp](http://www.hud.gov/offices/cpd/about/conplan/toolsandguidance/cpmp/index.cfm)__[/index.cfm](http://www.hud.gov/offices/cpd/about/conplan/toolsandguidance/cpmp/index.cfm)_
**Complete via computer**
**Upload via web/email  (HUD HQ) or send directly to local CPD office via email**
*******Electronic signature methodology for SF424 and certifications not yet in place**

## CPMP Tool: Overview

**Assures compliance**
**If applicable questions are answered completely and accurately**
**Currently tailored more for local jurisdictions than states**
**Consortia can use if submit member CDBG Plans as a separate Zip file**

## CPMP Tool: Overview

**HUD developed**
**It’s free **
**Public domain**

## CPMP Tool: Accessing It

**Create a directory (on C drive) dedicated to CPMP Tool (CPMP 2005-2009)**
**Go to Hud.gov address**

## CPMP Tool: Accessing It

**Look for “Download the CPMP Tool”**
**Click **_**ZIP File**_** (version 1.3, updated 11/8/04)**
**When WinZip Box opens, click “Extract”**
**Extract the files to “CPMP 2005-2009” directory from the archive in the WinZip box**

## CPMP Tool: Accessing It

**In “CPMP 2005-2009” directory**
**117 hidden files **
**23 visible working files**
**Must have all files in same directory (or links will NOT work)**

## CPMP Tool: Using It

**Start with 1CPMP.xls**
**All other files linked from here **
**Do NOT open files from Windows Explorer**
**Use buttons to navigate**
**Follow steps in order**

## CPMP Tool: Using It

**Open 1CPMP.xls (“The Tool”)**
**Five easy steps:**
**1. Initialize**
**2. Create Strategic Plan**
**3. Create Annual Action Plan**
**4. Create CAPER**
**5. Repeat Steps 3 & 4 for each new PY**

## Slide 24

## The Consolidated Planning Process

***The Consolidated Planning Process***

**Market Analysis**

**Needs Assessment**

**Data      ****    **

**Priority Needs**

**Strategy**

**Quantifiable Objectives**

**Funding and Resources**

**Annual Action Plans**

**CAPER**

**Consultation and Citizen Participation**

- Strategic Plan

**Notes:**
Opening Statement:  As shown in the slide above are the components that make up the consolidated plan.  A number of them are interactive.  As you can see all these components revolve around the constant participation of agencies, groups, organizations, and others who participated in the process.

Consultation and Citizen Participation – Identify those who have participated in the process.
Market Analysis – Describing the characteristics of the housing market in terms of supply, demand, condition, and the cost of housing; housing stock available to service persons with disabilities and HIV/AIDS. 
Needs Assessment – Homeless, to include existing facilities and services, Housing, 
Priority Needs - Indicating priority needs in accordance with the priority needs tables. 
Strategic Plan - (Specific Course of Action for Revitalization)
Quantifiable Objectives - 
Funding and Resources – All sources of funds being used to address
Annual Action Plans  (Annual Goals and Benchmarks)

** The Market Analysis, Needs Assessment, and the Strategic Plan are not required to be submitted on an annual bases.

All the required elements and details of these components are found in 24 CFR 91.200 thru 91.430. 

## Navigation: To places internal or external to 1CPMP.xls
Only access other files via 1CPMP.xls
Clickable Links 
Custom Buttons
MS Back Button: “Web” toolbar must be visible

**Only access other files via 1CPMP.xls**
**Clickable Links **
**Custom Buttons**
**MS Back Button: “Web” toolbar must be visible**

- CPMP Tool: Using It

## Slide 27

## CPMP Tool: Using It

**CPMP Help link from Tool**
**Takes you to User Manual on web**
**User manual has further links to helpful Conplan resources**

## Help screen info accessed by clicking “?”

## CPMP Tool: Creating YOUR Plan

**PY1 (Example: due 11/15/04 for 1/1/05 start)**
**Step 1 (Initialize Tool): Start**
**Click buttons to:**
**1. Create ****Cover Page**** **
**2. Complete ****Grantee Info Form**** **
**Still submit ****hardcopy SF 424**** (original signature on OMB form) to local CPD office**

## Slide 31

## Help screen info accessed by Clicking “?” 

- Help screen info accessed by Clicking “?”

## Slide 33

## Slide 34

## Slide 35

## Slide 36

## CPMP Tool: Creating YOUR Plan

**Step 1 (Initialize Tool): Complete**
**Click buttons to:**
**Go to Step 2 (Create Strategic Plan), or**
**Go back to Top **

## The Consolidated Planning Process

***The Consolidated Planning Process***

**Market Analysis**

**Needs Assessment**

**Data      ****    **

**Priority Needs**

**Strategy**

**Quantifiable Objectives**

**Funding and Resources**

**Annual Action Plans**

**CAPER**

**Consultation and Citizen Participation**

- Strategic Plan

**Notes:**
Opening Statement:  As shown in the slide above are the components that make up the consolidated plan.  A number of them are interactive.  As you can see all these components revolve around the constant participation of agencies, groups, organizations, and others who participated in the process.

Consultation and Citizen Participation – Identify those who have participated in the process.
Market Analysis – Describing the characteristics of the housing market in terms of supply, demand, condition, and the cost of housing; housing stock available to service persons with disabilities and HIV/AIDS. 
Needs Assessment – Homeless, to include existing facilities and services, Housing, 
Priority Needs - Indicating priority needs in accordance with the priority needs tables. 
Strategic Plan - (Specific Course of Action for Revitalization)
Quantifiable Objectives - 
Funding and Resources – All sources of funds being used to address
Annual Action Plans  (Annual Goals and Benchmarks)

** The Market Analysis, Needs Assessment, and the Strategic Plan are not required to be submitted on an annual bases.

All the required elements and details of these components are found in 24 CFR 91.200 thru 91.430. 

## CPMP Tool: Creating YOUR Plan

**Step 2 (Create Strategic Plan): Start**
**Click buttons to:**
**1. Create ****Strategic Plan**
**2. Complete ****Needs Work Sheets **

## Slide 40

## Slide 41

## Help screen accessed by clicking “?”

## CPMP Tool: Creating YOUR Plan

**Step 2 (Create Strategic Plan): Complete**
**Click buttons to:**
**Go to Step 3 (Create Action Plan), or**
**Go back to Top **

## The Consolidated Planning Process

***The Consolidated Planning Process***

**Market Analysis**

**Needs Assessment**

**Data      ****    **

**Priority Needs**

**Strategy**

**Quantifiable Objectives**

**Funding and Resources**

**Annual Action Plans**

**CAPER**

**Consultation and Citizen Participation**

- Strategic Plan

**Notes:**
Opening Statement:  As shown in the slide above are the components that make up the consolidated plan.  A number of them are interactive.  As you can see all these components revolve around the constant participation of agencies, groups, organizations, and others who participated in the process.

Consultation and Citizen Participation – Identify those who have participated in the process.
Market Analysis – Describing the characteristics of the housing market in terms of supply, demand, condition, and the cost of housing; housing stock available to service persons with disabilities and HIV/AIDS. 
Needs Assessment – Homeless, to include existing facilities and services, Housing, 
Priority Needs - Indicating priority needs in accordance with the priority needs tables. 
Strategic Plan - (Specific Course of Action for Revitalization)
Quantifiable Objectives - 
Funding and Resources – All sources of funds being used to address
Annual Action Plans  (Annual Goals and Benchmarks)

** The Market Analysis, Needs Assessment, and the Strategic Plan are not required to be submitted on an annual bases.

All the required elements and details of these components are found in 24 CFR 91.200 thru 91.430. 

## CPMP Tool: Creating YOUR Plan

**PY1 (Example: due 11/15/04 for 1/1/05 start)**
**Step 3 (Create Action Plan): Start**
**Click buttons to:**
**1. Create ****Action Plan**
**2. ***Update*** ****Needs Work Sheets**
**3. Complete ****Project Forms**
**4. Create ****Certifications**** **

## Slide 46

## Slide 47

## Slide 48

## Help screen available by clicking “?”

## CPMP Tool: Submitting YOUR Plan

**5. ****Submit CPMP to HUD**** **
**Via email**
**HUD mailbox for up to 2 meg (or to local office if small)**
**Multiple emails if adding other large files (maps, photos, etc.)**
**Via CD to local CPD office**
**Still submit ****hardcopy certifications**** (original signature) to local CPD office**

## Slide 51

## Help screen accessed by clicking “?”

## CPMP Tool: Reporting on YOUR Plan

**Step 3 (Create Action Plan): Complete**
**Click buttons to:**
**Go to Step 4 (Create CAPER), or**
**Go back to Top **

## CPMP Tool: Reporting on YOUR Plan

**PY1: (Example: Due 3/31/06 for Plan due 11/15/04) **
**Step 4 (Create CAPER): Start**
**Click buttons to:**
**1. Create ****CAPER**
**2. ***Update*** ****Needs Work Sheets **
*3. Update*** ****Projects**

## Slide 55

## Slide 56

## Help screen accessed by clicking “?”

## CPMP Tool: Submitting Your Report

**5. ****Submit CPMP to HUD**** **
**Via email**
**HUD mailbox for up to 2 meg (or to local office if small)**
**Multiple emails if adding other large files (maps, photos, etc.)**
**Via CD to local CPD office**

## Slide 59

## Slide 60

## The Consolidated Planning Process

***The Consolidated Planning Process***

**Market Analysis**

**Needs Assessment**

**Data      ****    **

**Priority Needs**

**Strategy**

**Quantifiable Objectives**

**Funding and Resources**

**Annual Action Plans**

**CAPER**

**Consultation and Citizen Participation**

- Strategic Plan

**Notes:**
Opening Statement:  As shown in the slide above are the components that make up the consolidated plan.  A number of them are interactive.  As you can see all these components revolve around the constant participation of agencies, groups, organizations, and others who participated in the process.

Consultation and Citizen Participation – Identify those who have participated in the process.
Market Analysis – Describing the characteristics of the housing market in terms of supply, demand, condition, and the cost of housing; housing stock available to service persons with disabilities and HIV/AIDS. 
Needs Assessment – Homeless, to include existing facilities and services, Housing, 
Priority Needs - Indicating priority needs in accordance with the priority needs tables. 
Strategic Plan - (Specific Course of Action for Revitalization)
Quantifiable Objectives - 
Funding and Resources – All sources of funds being used to address
Annual Action Plans  (Annual Goals and Benchmarks)

** The Market Analysis, Needs Assessment, and the Strategic Plan are not required to be submitted on an annual bases.

All the required elements and details of these components are found in 24 CFR 91.200 thru 91.430. 

## CPMP Tool: Submitting Your Report

**Step 4 (Create CAPER): Complete**
**Click buttons to:**
**Go to Step 5 (Create Next Action Plan or CAPER), or**
**Go back to Top **

## CPMP Tool: PY2 and Beyond

**Step 5 (Create Next Action Plan or CAPER): Start**
**Click buttons to:**
**1. Create ****Next Action Plan**
**2.  Create ****Next CAPER**** **

## Slide 64

## Help screen accessed by clicking “?”

## CPMP Tool: PY2 and Beyond

**CPMP is like a diary...constant real-time updates are important**
**Could submit CAPER one day after end of PY! **

## CPMP Tool: Coming Features

**Beginning of process: CHAS automatically populates tables in CPMP**
**End of process:  CPMP automatically populates project records in IDIS (as C2020 has in past via zipped disk with Table 3 “Listing of Proposed Projects” forms)**
**Goal:**** By 2007, ****seamless**** with all parts rolled into the new IDIS (Plan, Implement/manage, Report, Evaluate)**

## CPMP Tool: Linkages

**CHAS data       Conplan (via CPMP)      IDIS**
**IDIS          **
**Plan Implementation (drawdowns)**
**Reporting **
**Performance: Budget/actual compared to outputs/outcomes**
**Compliance: Compared to regulations/statutes**
**Aggregation of data (expenditures, outputs, outcomes) by Congressional district, CPD office, state, grantee, region, nation**
**Analysis **

## Dee Ann Ducote

Office of Community Planning and Development
U.S. Department
Of
Housing & Urban Development
St. Louis, MO
(314) 539-6567
dee_a._ducote@hud.gov

**Office of Community Planning and Development**
**U.S. Department**
**Of**
**Housing & Urban Development**
**St. Louis, MO**
**(314) 539-6567**
- _[dee](http://www.hud.gov/utilities/intercept.cfm?mailto:dee_a._ducote@hud.gov)__[_a._](http://www.hud.gov/utilities/intercept.cfm?mailto:dee_a._ducote@hud.gov)__[ducote](http://www.hud.gov/utilities/intercept.cfm?mailto:dee_a._ducote@hud.gov)__[@](http://www.hud.gov/utilities/intercept.cfm?mailto:dee_a._ducote@hud.gov)__[hud](http://www.hud.gov/utilities/intercept.cfm?mailto:dee_a._ducote@hud.gov)__[.](http://www.hud.gov/utilities/intercept.cfm?mailto:dee_a._ducote@hud.gov)__[gov](http://www.hud.gov/utilities/intercept.cfm?mailto:dee_a._ducote@hud.gov)_