# Presentation: 524418

## Fiscal Year 2008 Transit Security Grant Program WorkshopFebruary 2008

## TSGP Workshop Agenda

- 10:00 am     -    Welcome and Opening Remarks
- 10:15 am     -    Summary of FY 07 TSGP
- 10:30 am     -    Overview of FY 08 TSGP Changes
- 11:00 am     -    FY 08 TSGP Funding Priorities and Scoring Methodology
- 12:00 pm     -    *Lunch on your own*
-   1:00 pm     -    Investment Justification Working Session
- 			- Administrative Overview and Requirements
- 			- How to Write and Investment Justification
- 			- Scoring Examples
-   2:30 pm     -    *Break*
-   2:45 pm     -    Best Practice Exchange
-   4:15 pm     -    Q&A
-   4:45 pm     -    Closing Remarks

## Transit Security Grant Program Summary of FY 2007

## FY 2007 Funding Priorities

- Focused on risk-based funding and regional security cooperation, as outlined in the Transit Security Fundamentals
- These priorities reflected:
- Ongoing intelligence analysis
- Extensive security reviews
- Consultations with the transit industry
- Congressional direction
- Introduction of Operational Packages (OPacks) in the FY 2007 Supplemental result of stakeholder feedback and reflects emphasis on visible, unpredictable deterrence

## Project Types Awarded in FY07 Reflect Funding Priority Emphasis

**Project Types Awarded in FY07 Reflect Funding Priority Emphasis**

## Fiscal Year 2008 Transit Security Grant Program  Overview of Key Changes 

## Key Changes were Implemented in FY 2008

- Driven by Congressional mandates:
- 9/11 Act
- Appropriations Bill
- Refinements and enhancements based on lessons learned and stakeholder feedback

## Summary of FY08 TSGP Changes

| Change | Description |
| --- | --- |
| Funding | Funding for intracity rail, ferry, and bus increased from $250.5 million in FY 2007 (base and supplemental) to $348.6 million in FY 2008 |
| Security Plans  | All agencies required to have an up-to-date security plan and funds must be used to address items in that plan. Security plans must have the concurrence of agency’s security provider.  |
| Investment Justification | Investment justifications must be reviewed by the transit security provider prior to submission to the RTSWG.  |
| Eligibility | The SAA is the only direct grantee
Only public transportation agencies are eligible as sub-grantees to the SAA  
Certain Law Enforcement agencies are eligible as sub-recipients to transit agencies for which they provide security services. 
Certain Ferry systems in Tier I regions are eligible |

**Summary of FY08 TSGP Changes**

## Summary of FY08 TSGP Changes

| Change | Description |
| --- | --- |
| Funding Allocations | Funding allocations are targets.  Funds may be moved among Tier I regions, and/or between Tiers as appropriate. |
| Scoring Methodology | Projects will be scored on agency’s risk, project effectiveness, project quality, and regional collaboration (if appropriate).  |
| Project Effectiveness | The Department has identified specific types of projects that will receive priority consideration in all awards based on their effectiveness.  Eligible project types are grouped into 4 priority areas.  Projects that are not associated with a priority grouping will not be considered for funding. |

**Summary of FY08 TSGP Changes**

## Summary of FY08 TSGP Changes

| Change | Description |
| --- | --- |
| Regional Transit Security Working Groups (RTSWGs) 
(Tier I only) | In Tier I regions, DHS/TSA will act as a co-chair on the RTSWG with any other current chairs/co-chairs established by the region.
The Tier I RTSWGs must develop a comprehensive list of security-related investments that the region will need to undertake in order to mitigate risk in the region, prioritized by regional risk.  
Law Enforcement agencies listed in the Guidance must be included in the RTSWGs as active participants will full membership rights.
RTSWGs are encouraged to include representatives of freight rail carriers and ferry systems that operate in or through the region.  |

**Summary of FY08 TSGP Changes**

## Summary of FY08 TSGP Changes

| Change | Description |
| --- | --- |
| Federal Cost Share Requirements  |    The Federal cost-share requirements for TSGP have been modified and expanded as follows:
There is a 2/3 maximum Federal cost share for Operational Packages (OPacks).  
There is a 75% maximum Federal cost share for equipment and management and administrative (M&A) costs.
There are no Federal cost share requirements for training, development of security plans, public awareness campaigns, exercises, or drills. |

**Summary of FY08 TSGP Changes**

## Important Dates for FY08 TSGP 

- 45 Days

- 60 Days

- Between Apr. 25 and May 16th – funding reallocated if necessary

- Feb. 13th - Conferences End

- Mar. 28th - Tier I regions finalize concepts

- 45 Days

- Apr. 25th -Tier I regions submit full IJs

- 30 Days

- Between May 16th and Jun. 13th - TSA works with Tier I agencies on  cooperative agreements

- Feb. 1st -Guidance Released

- Mar. 17th - Tier II full IJs due

- May 16th - FEMA issues announcement letters for both tiers

- Jun. 16th -  FEMA issues GANS for both tiers

- 30 Days

## TSGP Target Allocations

## Fiscal Year 2008 Transit Security Grant Program Funding Priorities and Scoring Methodology 

## Risk Informs all FY 2008 Funding Decisions

- Funding priorities made clear in 4 project priority groupings
- Value and emphasis placed on:
- Prevention and Protection activities, including visible, unpredictable deterrence
- High-impact projects where the risk is greatest, including underwater tunnel hardening
- Cost-effective projects that can be implemented quickly, including training, drills/exercises, and public awareness campaigns
- Collaboration and Communication leads to more effective projects
- Work together to maximize resources and develop innovative solutions

## DHS Security Priorities Focus Funding on Effective Projects with Immediate Impact

- A project’s effectiveness was determined based on its ability to:
- Elevate security on a system-wide level
- Elevate security of critical infrastructure assets
- Reduce the risk of catastrophic events and consequences
- There are four eligible project groupings based on risk-reduction effectiveness.
- Project types not included in these groupings are not eligible for funding.

## Project Groupings are Prioritized by Effectiveness in Reducing Risk

- Training, Operational Deterrence, Drills, Exercises, and Public Awareness Activities
- Multi-User High-Density Key Infrastructure Protection
- Single-User High-Density Key Infrastructure Protection
- Key Operating Asset Protection

## Project Group One:  Training, Operational Deterrence, Drills, and Public Awareness

- Developing security plans
- Training
- Security Awareness
- Behavior Recognition Detection
- Counter-Surveillance
- Immediate actions for security threats/incidents
- Employee security threat assessments (i.e. background checks)
- Operational deterrence
- Visual Intermodal Prevention and Response (VIPR) Teams
- Explosives Detection Canine Teams
- Mobile Screening Teams
- Crowd assessment
- Public awareness campaigns

## Project Group Two:  Multi-User High-Density Key Infrastructure Protection

- Anti-terrorism security enhancement measures for hardening Tunnels, High-Density Elevated Operations, and Multi-User High-Density Stations, such as:
- Intrusion detection
- Visual surveillance with live monitoring
- Alarms tied to a visual surveillance system
- Recognition software
- Tunnel ventilation and drainage system protection
- Flood gates and plugs
- Portal lighting
- Similar hardening actions

## Project Group Three:  Single-User High-Density Key Infrastructure Protection

- Hardening of Supervisory Control and Data Acquisition (SCADA) systems
- Anti-terrorism security enhancement measures for:
- Single-User High-density stations
- High-density bridges

## Project Group Four:  Key Operating Asset Protection

- Physical hardening of control centers:
- Bollards
- Stand off
- Access control
- Secure parked trains, engines, and buses
- Bus/rail yards
- Maintenance facilities

## Project Types that do not Align under the Four Priority Groups are not Eligible

- Hardening of Low-Density Stations
- Redundant Control Centers
- Mobile Command Centers
- Back-up Generators/Power Supplies
- Chemical/Biological Detection Systems

**Notes:**
Talking points can still be positive.  Let’s focus on what we can fund.  Still lots of improvement to be made in those areas.

## Scoring Methodology

- Project Score = Risk Score X Effectiveness + Quality
- Risk scores range from 6-1 and are a function of the agency’s risk and regional risk
- Effectiveness scores range from 4-1 and reflect the four project groups discussed in the last session
- Quality is evaluated by subject matter experts based on:
- Cost effectiveness
- Feasibility
- Timelines
- Sustainability
- Minimum Score Threshold
- Projects must meet a minimum threshold score to be considered for funding
- Funding will be shifted among regions and between tiers based on this threshold score as appropriate

## Fiscal Year 2008 Transit Security Grant Program Investment Justification 

**Administrative Overview and Requirements**

## FY 2008 Transit Security Grant Program (TSGP)Application Process

- FY 2008 Transit Security Grant Program (TSGP)*Application Process*

- Part I  - Eligible Applicants
- -	Role of State Administrative Agency (SAA):
- 	◦	Except Amtrak and Freight Rail, the SAA is the _only_ entity eligible to apply.
- 	◦	SAA is responsible to pass through TSGP funds to the transit agency within
- 		_45 days_ of receipt.
- _Tier I_:   Named transit agencies and ferry systems in eight designated urban areas:  New York City/Northern New Jersey Area, National Capital Region, Chicago Area, Bay Area, Los Angeles Area, Boston Area, Philadelphia Area, and Atlanta Area.  Law enforcement agencies in these areas that are primary transit security providers are eligible as subrecipients.
-       (Note:  Ferry systems participating in FY 2008 PSGP cannot apply for TSGP funds.)
- -	_Tier II_:  Transit agencies in 29 other identified urban areas.
- _Amtrak_ and _Freight Rail_:  Components of TSGP, but apply separately.

**Notes:**
One change this year is that the SAA used to have to pass through funding to the transit agencies within 60 days of receipt.  Now is 45 days – to be consistent with other FY 2008 grant programs offered.

## FY 2008 Transit Security Grant Program (TSGP)Application Process

- FY 2008 Transit Security Grant Program (TSGP)*Application Process*

- Part II – Application Deadline and Review
- Tier I Regions:
- ◦	Applications due by 11:59 p.m., _Monday, March 17, 2008_
- 	◦	SAA must include:
- 		-     SF-424 Application for Federal Assistance
- 		-     SF-424A Budget Information
- 		-     SF-424B or SF-424D Assurances
-  		-     SF-LLL Disclosure of Lobbying Activities
- 		-     Certification regarding Debarment, Suspension, and Other 		      Responsibility Matters including Drug-Free Workplace
- 		-     Security Plan Certification Form (Appendix J) (new for FY2008 TSGP)

## FY 2008 Transit Security Grant Program (TSGP)Application Process

- FY 2008 Transit Security Grant Program (TSGP)*Application Process*

- Part II – Application Deadline and Review
- Tier II Application Deadline & Review Process
-  ◦	Applications due by 11:59 p.m., _Monday, March 17, 2008_
- 	◦	SAA must submit:
- 		-     SF-424 Application for Federal Assistance
- 		-     SF-424A Budget Information
- 		-     SF424B or SF424D Assurances
-  		-     SF-LLL Disclosure of Lobbying Activities
- 		-     Certification regarding Debarment, Suspension, and Other 		      Responsibility Matters
- 		-     Security Plan Certification Form (Appendix J) (new for FY2008 TSGP)
- 		-     Up to 10 Investment Justifications, 5 regional (see Appendix D)

## FY 2008 Transit Security Grant Program (TSGP)Application Process

- FY 2008 Transit Security Grant Program (TSGP)*Application Process*

- Part II – Application Deadline and Review
- Tier II Application Deadline & Review Process (Continued)
-  ◦	Project Investment Justifications (IJ) must include:
- 		-    Complete form and budget detail (see Appendices D and E)
- 		-    Certification by transit agency official and security provider (Appendix J)
- 	◦	For Fast-Track Training, need only complete IJ heading and Sections I.A, I.B,
- 		I.C, II.A, III.B, IV.A, and IV.E (See Appendix D), and attach a completed
- 		Training Cost Matrix (Appendix F).

## FY 2008 Transit Security Grant Program (TSGP)Application Process

- FY 2008 Transit Security Grant Program (TSGP)*Application Process*

- Part II – Application Deadline and Review
- Amtrak and Freight Rail
-  ◦	Applications due by 11:59 p.m., _Monday, March 17, 2008_
- 	◦	Direct submission via grants.gov – must include:
- 		-     SF-424 Application for Federal Assistance
- 		-     SF-424A Budget Information
- 		-     SF-424B or SF-424D Assurances
-  		-     SF-LLL Disclosure of Lobbying Activities
- 		-     Certification regarding Debarment, Suspension, and Other
- 	     	      Responsibility Matters including Drug-Free Workplace
- 		-     Up to 2 Investment Justifications for Freight Rail
- 		-     Amtrak may submit up to 12 Investment Justifications through the cooperative
- 		      agreement process.

## FY 2008 Transit Security Grant Program (TSGP)Application Process

- FY 2008 Transit Security Grant Program (TSGP)*Application Process*

- Part II – Application Deadline and Review
- All applications (Tier I and Tier II, Amtrak and Freight Rail):
-  ◦	Applications due in to grants.gov by 11:59 p.m., March 17, 2008.
- 		-    Online, accessible at _[www.grants.gov](http://www.grants.gov/)_.  Must confirm Central Contractor 	     Registration (CCR) and Dun & Bradstreet Data Universal Numbering 	     System (DUNS) identifier as part of application process.  For further 	     information, refer to _[http://](http://www.ccr.gov/)__[www.ccr.gov](http://www.ccr.gov/)_ and DUNS at 1-800-333-0505.
- 		-    Catalog of Domestic Assistance (CDFA) number is _97.075_ – “Rail and 	     Transit Security Grant Program.”
- 	◦	Grants.gov customer support hotline is 1-800-518-4726

## FY 2008 Transit Security Grant Program (TSGP)Application Process

- FY 2008 Transit Security Grant Program (TSGP)*Application Process*

- Part II – Application Deadline and Review
- Tier I and Amtrak applications:
-  ◦	FEMA (GD&A) verifies receipt of TSGP application in grants.gov for Tier I 	regional or Amtrak allocation target amount.
- 		-    By 11:59 p.m., Monday, March 17, 2008
- 		-    Complete SF-424 application with required assurances and security plan 	     certification form (Appendix J)
- 	◦	DHS reviews submissions for award consideration.
- 	◦	GD&A prepares award notices.

## FY 2008 Transit Security Grant Program (TSGP)Application Process

- FY 2008 Transit Security Grant Program (TSGP)*Application Process*

- Part II – Application Deadline and Review
- Tier II and Freight Rail applications:
-  ◦	FEMA (GD&A) verifies receipt of TSGP application in grants.gov and all 	required documents
- 		-    By 11:59 p.m., Monday, March 17, 2008
- 		-    Complete SF-424 application with required assurances and security plan 	     certification form (Appendix J)
- 		-    Complete Investment Justification(s) and Budget Detail (or short-version
- 		     IJ with Training Cost Matrix for Fast-Track Training)
- 	◦	DHS reviews submissions for award consideration.
- 	◦	GD&A prepares award notices.

## FY 2008 Transit Security Grant Program (TSGP)Post-Award Processing

- FY 2008 Transit Security Grant Program (TSGP)*Post-Award Processing*

**Budget Review**

**Environmental /Historical **
**Preservation (EHP)**

**Grant Adjustment Notice**

**Funds Available for Draw Down**

**Project Approval**

**Notes:**
Project approval: 
Tier I – Cooperative Agreement Process yields projects approved in concept. Agency submits final IJs with complete Budgets. 
Final IJs are reviewed by TSA for formal approval. FEMA reviews budget  for allowable and unallowable cost, cost share elements, and reasonableness
Tier II – Projects are approved by DHS and funding is listed in the Award Document. Budget review step is done as part of the approval process. 
Budget Review:
 Issues with budget are returned to the agency for correction or update. Corrections are received and then final review is completed.
EHP:
 Once project is approved in concept (Tier I) or awarded funds (Tier II) it is the responsibility of the agency to submit complete documentation to clear EHP.  All materials provided ny the agency is reviewed by the FEMA program manager and submitted to the FEMA EHP office for clearance. This process may take from three days to months depending on the scope of the project, completeness of the documentation, and the impact of the project.  
Grant Adjustment Notice (GAN) 
The GAN is prepared only after EHP clearance is complete and may take up to thirty days to process. 
Funds Available
Funds are available for drawdown once the GAN has cleared the Chief Financial Officers desk. 
This will not happen unless the grantee is current on all reporting requirements (269, CAPR, BISR). 

.  

## FY 2008 Transit Security Grant Program (TSGP)Touch Points and Other Resources

- FY 2008 Transit Security Grant Program (TSGP)*Touch Points and Other Resources*

| Resource | Description |
| --- | --- |
| Web resources | The TSGP Application Kit, Information Bulletins, FAQs, and Conference Call Minutes are posted to either the GD&A or TSA websites: 
http://www.fema.gov/grants
or

http://www.tsa.gov/grants |
| 
Grants.gov Help desk | 
1-800-518-4726 |
| 
CSID
 | 
General questions related to this grant program may be directed to the GD&A Centralized Scheduling and Information Desk (CSID) 1-800-368-6498 or askcsid@dhs.gov |

**Notes:**
Resources for questions are listed here (help desk phone #, application kit and websites information).  Anything sent to askcsid is also routed to TSAGrants.

## FEMA – TSGP Points of ContactBruce Louryk  202-786-6922     Colin Alter  202-786-9809      Steve Billings  202-786-9515       Jim Siwek  202-786-9597

**FEMA – TSGP Points of Contact****Bruce Louryk  202-786-6922     Colin Alter  202-786-9809      Steve Billings  202-786-9515       Jim Siwek  202-786-9597**

- TIS Transit Assignments

- MT

- WY

- ID

- WA
- Billings

- OR
- Billings

- NV
- Louryk

- UT

- CA
- Louryk

- AZ
- Louryk

- ND

- SD

- NE

- CO
- Billings

- NM

- TX
- Siwek

- OK

- KS
- Siwek

- AR

- LA
- Siwek

- MO
- Siwek

- IA

- MN
- Siwek

- WI
- Siwek

- IL
- Siwek

- IN
- Siwek

- KY

- TN
- Alter

- MS

- AL
- l

- GA
- Siwek

- FL
- Alter

- SC

- NC
- Alter

- VA
- Billings

- OH
- Siwek

-   MI
- Siwek

- NY
- Alter

- PA
- Billings

- MD

- DE
- Billings

- NJ
- Alter

- CT
- Alter

- RI
- Alter

- MA
- Alter

- ME

- VT

- NH

- Guam:
- Northern Mariana Islands:
- American Samoa:

- Puerto Rico:
- Virgin Islands:

- _MidAtlantic Division III Northwestern Division VIII, X_
- Steven Billings

- _Central Division _
- _V,VI,VII_
- Jim Siwek

- _Eastern Division_
- _I,II,IV_
- Colin Alter

- DC
- Billings

- WV

- I

- II

- III

- IV

- V

- VII

- VI

- VIII

- IX

- X

- _Pacific Division_
- _ __IX_
- Bruce Louryk

## Questions?

## Fiscal Year 2008 Transit Security Grant Program How to Write an Investment Justification 

## Fiscal Year 2008 Transit Security Grant Program Scoring Examples

## Scoring Example One

- Atozee Transit requests $80,000 to install bollards at the entrance to its main transit hub station.  Atozee transit has a risk ranking score of 2. The National Review Panel (NRP) reviews the IJ and scores it as follows:
-    Atozee Risk Ranking: 2
-    Project Effectiveness Score: 1
-    Total Quality Score: 36/5 = 7.2
-    Cost effectiveness: 8
-    Feasibility: 9
-    Sustainability: 10
-    Timely Completion: 9
-    Regional Collaboration: 0

-   The overall score for this IJ would be: 2 x 1+7.2 = 9.2

## Scoring Example Two

- Tiny Transit requests $50,000 to provide basic security awareness training to its 150 frontline employees. The NRP reviews the IJ and scores it as follows:
-    Tiny Transit Risk Ranking: 1
-    Project Effectiveness Score: 4
-    Total Quality Score: 31/5 = 6.2
-    Cost effectiveness: 8
-    Feasibility: 8
-    Sustainability: 8
-    Timely Completion: 7
- Regional Collaboration: 0

-   The overall score for this IJ would be: 1 x 4 + 6.2 = 10.2

## Scoring Example Three

- Atozee Transit requests $70,000 to provide basic security awareness training to its 250 frontline employees. The NRP reviews the IJ and scores it as follows:
-    Atozee Risk Ranking: 2
-    Project Effectiveness Score: 4
-    Total Quality Score: 30/5 = 6.0
-    Cost effectiveness: 7
-    Feasibility: 8
-    Sustainability: 7
-    Timely Completion: 8
-    Regional Collaboration: 0

-   The overall score for this IJ would be: 2 x 4 + 6.0 = 14.0

## Sample Funding Decisions

- The overall score rankings will be as follows:
- Atozee Transit Training       	$70,000     	Score 14.0
- Tiny Transit Training		$50,000	Score 10.2
- Atozee Transit Bollards		_$80,000_	Score   9.2
- 					         $200,000
- If $150,000 were available to distribute, then Atozee Transit training and Tiny Transit training projects would be funded first and the Executive Committee would decide to either partially fund the Atozee Transit bollards IJ (if the project is scalable), or move the remaining funds to a project with a lesser request or Tier 1.

## Fiscal Year 2008 Transit Security Grant Program Best Practice Exchange

## Fiscal Year 2008 Transit Security Grant Program Question and Answer Session

## Slide 45