# Presentation: 287886

## Module 1: The Big Picture

- Module 1: The Big Picture

**Notes:**
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## Learning Objectives 

- Learning Objectives

- Identify entities involved in Child Support Enforcement case processing
- Understand how case processing will be improved as a result of interaction between:
- Federal Parent Locator Service
- State Case Registries (SCRs)
- State Directories of New Hire (SDNHs)
- State Disbursement Units (SDUs)
- Financial institution data matching
- Electronic Funds Transfer/Electronic Data Interchange (EFT/EDI)

**Notes:**
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## Learning Objectives

- High Volume Automated Administrative Enforcement on Interstate cases (AEI)
- CSENet

## The Big Picture - State/Federal

**SDU**

**SDNH**

**Empl.**

**Empl.**

**SDU**

**SDNH**

**EFT/EDI**

**EFT/EDI**

**CSENet**

**AEI**

- SCR

- SWS

**SESA**

**Federal****Agency**

- QW & UI

- QW & NH

**C:D**

- New Hire Data

- Case Registry Data

- Direct Income WH

**FI**

**EFT/EDI**

**FI**

**EFT/EDI**

**Notes:**
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## The Big Picture - State Level

**Notes:**
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## The Big Picture - Interstate

**SDU**

**SDNH**

**Employer**

**FI**

**SDU**

**SDNH**

**Employer**

**SWS**

**SCR**

**FI**

**EFT/EDI**

**EFT/**
**EDI**

**EFT/EDI**

**EFT/**
**EDI**

**Notes:**
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## The Big Picture - FPLS

**NDNH**

**Federal Parent Locator Service**

**Tax/Admin **
**Offset**

**Notes:**
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## The Big Picture - State/Federal

**SDU**

**SDNH**

**Empl.**

**Empl.**

**SDU**

**SDNH**

**EFT/EDI**

**EFT/EDI**

**CSENet**

**AEI**

- SCR

- SWS

- Direct Income WH

**FI**

**EFT/EDI**

**FI**

**EFT/EDI**

**Notes:**
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## Module 2: PRWORA Requirements

- Module 2: PRWORA Requirements

## Learning Objectives 

- Learning Objectives

- Identify major requirements of PRWORA and the Taxpayer Relief Act
- Understand major changes to the Child Support Enforcement program
- Identify how PRWORA and the Taxpayer Relief Act expanded FPLS
- Identify timeframes within which States must comply

## Taxpayer Relief Act

- Made Changes to the Content of:
- Federal Case Registry - 453(h)(1)
- State Case Registry - 454a(e)

## Welfare Reform Act (PRWORA)

- State Case Registry
- Expanded FPLS
**National Directory of New Hires**
**New Hire Data From SDNHs**
**Quarterly Wage and Unemployment Insurance Data From SESAs**
**New Hire and Quarterly Wage Data From Federal Agencies**
**Multistate Employer List**
**Federal Case Registry**

**Notes:**
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## AFDC Replaced by TANF

- Aid to Families with Dependent Children is open-ended Federal entitlement to *individuals*
- Temporary Assistance to Needy Families is block grant to *States, *who determine how it is spent
- With few exceptions, welfare recipients must find work

## State Directory of New Hires

- Deadline date for establishing an SDNH --
- States that **DID NOT have** new hire reporting law when PRWORA was passed: 10/1/97
- States that **DID have** new hire reporting law when PRWORA was passed: 10/1/98
- Still required to begin transmitting new hire data on 10/1/97

## National Directory of New Hires

- State Directory of  New Hires
- 60 Million Reports per Year
- State Employment Security Agencies
- 140 Million QW Reports   per Quarter
- 22 Million UI Reports        per Year
- Federal Agencies

## National Directory of New HiresJuly 1998

- All States and Territories Reporting except GU, VI, NJ (4/1/98)
- 114 Federal Agencies Reporting
- 33.5 million NH Records Received
- 260.3 million QW Records Received
- 15 million UI Records Received

- National Directory of New HiresJuly 1998

## State Case Registry

- All Non IV-D Support Orders Established or Modified After October 1, 1998

## Federal Case Registry

- Non IV-D Support Orders Established or Modified After October 1, 1998
- Implement by October 1, 1998
- Purpose Is to Facilitate Location

## Other PRWORA Changes

- State Disbursement Units (SDUs)
- Centralized units for the collection and disbursement of child support payments

## Other PRWORA Changes

- Faster paternity establishment
- States must publicize the availability, and encourage the use of, voluntary in-hospital paternity establishment
- Persons failing to cooperate in establishing paternity will have their monthly cash assistance reduced by at least 25%

## Other PRWORA Changes

- Uniform Interstate Family of Support Act (UIFSA)
- ALL States required to adopt UIFSA by January 1, 1998
- Replaces former Uniform Reciprocal Enforcement Support Act (URESA)
- Allows a State to request income withholding directly from another State

## Other PRWORA Changes

- Tough new penalties for delinquent NCPs
- Expanded provisions for wage garnishment,  seizing of assets, and forced community service
- States now empowered to revoke drivers’,  professional licenses and recreational licenses

## Other PRWORA Changes

- “Families First”
- Families who have left welfare to work will have priority in distribution of child support arrears
- $50 “pass-through” provision of AFDC is eliminated under TANF

## Other PRWORA Changes

- Support of access and visitation programs
- PRWORA includes grants to assist States in the establishment of programs that support non-custodial parents’ access to, and visitation with, their children

## Other PRWORA Changes

- Teen measures
- In order to receive assistance, unmarried minor parents are required to live with adult supervision and participate in education and training
- The Secretary of DHHS is directed to implement strategies to prevent non-marital teen births

## Other PRWORA Changes

- Financial institution data matching
- States and their resident financial institutions are required to work together to secure information leading to the enforcement of child support orders
- States’ child support-obligated cases will be matched against asset records of financial institutions for possible seizure

## Other PRWORA Changes

- Passport Denial
- As of 10/1/97, passports may be denied, revoked, restricted or limited for NCPs who owe child support arrearages in excess of $5,000

## Other PRWORA Changes

- Suspension of Licenses
- States have the authority to withhold, suspend, or restrict the use of drivers’,  professional, occupational, or recreational licenses

## Module 3: The Expanded FPLS

- Module 3: The Expanded FPLS

## Learning Objectives 

- Learning Objectives

- Identify the requirements for the SDNH as set forth in PRWORA
- Identify the requirements for the NDNH as set forth in PRWORA
- Understand the key dates for implementation of the expanded FPLS
- Understand the purpose and reporting requirements of the SCR and FCR under PRWORA

## Learning Objectives (cont.) 

- Learning Objectives (cont.)

- Understand the purpose and reporting requirements of the FCR under PRWORA
- Understand the impact of the expanded FPLS on IV-D professionals

## The Old FPLS 

- The Old FPLS

***CSE***
***Agencies***

***FPLS***

***SSN Identification***

***Employer***

***MBR Benefits***

## Limitations of the “Old” FPLS

- Turnaround time 1 - 6 weeks
- Limited number of requests to SESAs
- Reactive only -- no recycling
- Dated information returned
- Separate requests necessary
- 	for EVS and Project 1099

## State Directory of New Hires

- Deadline date for establishing an SDNH --
- States that **DID NOT have** new hire reporting law when PRWORA was passed: 10/1/97
- States that **DID have** new hire reporting law when PRWORA was passed: 10/1/98
- Still required to begin transmitting new hire data on 10/1/97

## The Expanded FPLS

- National Directory of New Hires  (NDNH)
- National database of employment information compiled from SDNHs, SESAs and Federal Agencies
- Federal Case Registry (FCR)
- National database of child support case and order abstracts, derived from SCRs

## Location of SDNHs

- State IV-D agency – 35 States
- State Employment Security Agency (SESA) – 19 States

## State Directory of New Hires

- Name, address, and SSN of employee
- Name, address, and FEIN of employer
- State specific data requirements

## Range of Reporting Methods

- Hand delivery
- U.S. Mail
- Fax
- Telephone
- Internet e-mail address
- Interactive Web site
- Floppy disk
- Magnetic tape
- Cartridge cassette tape

## Multistate Employers

- Must notify Secretary of DHHS if one State selected
- Must report electronically to SDNH

**Notes:**
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## New Hire Reporting Timeframes

- Employers must report new hires to the SDNH within 20 days of the date of hire.
- Electronic transmissions:  2 monthly, not less than 12 or more than 16 days apart

**Notes:**
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## SDNH Processing Timeframes

- 2 business days after new hire data is entered to search for a match against their child support cases and implement wage withholding (if warranted)
- 3 business days to forward the new hire data to the NDNH after entering it in the SDNH

**Notes:**
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## National Directory of New Hires

- New Hire data -- from SDNHs and Federal agencies
- Quarterly wage (QW) -- from SESAs and Federal agencies
- Unemployment Insurance (UI) -- from SESAs

## New Hire Data Elements

- Employee Name
- Employee SSN
- Employee Address
- Employer Name
- Employer Address
- FEIN

**Optional:**
- Employee DOB
- Employee date of hire
- Employee state of hire
- Employer additional address

**Notes:**
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## Quarterly Wage

- Up to 4 quarters of an employee’s QW data
- Enables States to quickly locate up-to-date information on employer, compensation, and residence address

## Unemployment Insurance

- Latest quarter
- If unemployed, present residence address and “income”

## NDNH Timeframes

- 2 business days to enter data received from SDNHs
- 2 business days to match against
- 	FCR data (after 10/1/98)
- 2 business days to report back to
-    States

## NDNH Data Transmission Network

- NDNH database actually housed at SSA
- FPLS using SSA’s network, called
-     CONNECT: Direct (C:D)
- All New Hire, QW and UI data sent via
- C:D must be in appropriate record format

## Federal Parent Locator Service (January 1998)

- Federal Parent Locator Service (January 1998)

- CSE Agencies

- National Directory of New Hires
- New Hire Data (State & Federal)
- Quarterly Wage (SESA & Federal)
- Quarterly Unemployment Insurance

**IRS**
**SSA**
**VA**
**DOD/OPM**

**FPLS**

## Standardized Data Elements in State Case Registries

- Name
- SSN (10/1/99 for children)
- DOB (10/1/98 for children)
- Case ID #
- Case Status (IV-D, Non-IV-D)
- Family Violence Indicator

**Standardized Data Elements**** in State Case Registries**

## Standardized Data Elements in State Case Registries (cont.)

- Amounts Collected (IV-D cases only)
- Lien Information (against NCP)(IV-D cases only)
- Other Information as Determined by the  Secretary of DHHS

**Standardized Data Elements**** in State Case Registries** (cont.)

## Federal Case Registry

- Part of the expanded FPLS as of 10/1/98
- Composed of abstracts of participant and case and order information transmitted by SCRs
- _Not_ a duplication of all data in each State’s CSE system, only the most basic case and participant information

## What Will the FCR Include?

- _CASE/ORDER DATA_
- _ _
- Case identification #
- Case type
- Order indicator

## What Will the FCR Include?

- _PERSON DATA_
- Name
- SSN
- Participant type
- DOB
- Sex
- Family Violence indicator
- Member identification #

## Order Indicator

- Assists States in contacting other States with like participants to determine the   Continuing Exclusive Jurisdiction (CEJ)
- When States receive information from the FPLS regarding same persons as other States, they can communicate State to State via CSENet

## The Expanded FPLS --How Will NDNH and FCR Work Together?

- FCR to FCR matching
- FCR to NDNH matching
- NDNH to FCR matching
- Process is _continuous_ and _proactive_
- Results sent back to State *except* where
**SSN is unverifiable**
**Family Violence Indicator is flagged**

## Impact of the Expanded FPLS

- Up-to-date employer information
- Overnight turnaround on data matches
- A national registry of all child support cases
- Coordinated interstate locate processing

## The Expanded FPLS --How Will it Affect YOU?

- Sheer volume of highly reliable data
- Need to prioritize case processing
- Impact of State CSE systems’ level of automation
- Need to determine necessary actions
- Need for better interstate processing
- Data security and privacy issues

## Timeline For Expansion 

**October 1, 1998**:  **FPLS expansion becomes fully functional**
- FCR up and running as part of FPLS
- First submission of SCR data to FCR
- All non-IV-D support orders established or modified after this date are transmitted by the SCR to the FCR
- Proactive matching begins!

## Expanded FPLS 

**New Hire **
**Data from State &  Federal Agencies**

**National **
**Directory  **
**Of**
**New Hires**

**Federal**
**Case**
**Registry**

**Child Support**
**State Case **
**Registries**

**SSN Verification**
**Notify State of Other Orders**
**Return NDNH Locates**

**Qrt. Wage & **
**UI Data From**
**SESAs & **
**Fed. Agencies**

- SSA

- DOD
- OPM

- Project
- 1099

- IRS

- VA

- FBI

## Module 4: FPLS Proactive Matching

- Module 4: FPLS Proactive Matching

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## Learning Objectives 

- Learning Objectives

- Explain differences in how the *expanded *FPLS searches for non-custodial Parents
- Identify database “crossmatch” searches that will take place
- Understand how States will use data returned from a proactive match
- Understand that individual States will use FPLS data in different ways
- Understand how proactive matching works through examination of case study

**Notes:**
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## Proactive MatchingNDNH to FCR 

- Proactive MatchingNDNH to FCR

- Employer sends New Hire to Maryland
- Maryland Updates its SDNH
- Maryland Conducts Internal Match
- Maryland Transmits New Hire to NDNH

**NDNH to FCR **
**Proactive Matching**

**Notes:**
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## Proactive Matching NDNH to FCR 

- Proactive Matching NDNH to FCR

- NDNH Updated
- FCR is Matched
- NDNH Match sent to Virginia
- Virginia sends W/W to MD Employer
- Employer executes W/W

***FCR***

***NDNH***

**Notes:**
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## Proactive Matching FCR to FCR 

- Proactive Matching FCR to FCR

- Virginia registers case on FCR
- Proactive match on FCR
- Florida registers case on FCR
- Proactive match on FCR

**FCR to FCR **
**Proactive Matching**

**Notes:**
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## Proactive Matching  FCR to FCR

- Proactive Matching  FCR to FCR

- Virginia and Florida actions
- Florida sends (via CSENet) locate to Virginia
- Virginia asks Florida to establish paternity &
-     support
- Proactive match on FCR

**Notes:**
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## Module 5: SSN and SSN Verification

- Module 5: SSN and SSN Verification

## Learning Objectives 

- Learning Objectives

- Enumeration and verification of Social Security Numbers (SSNs)
- Meaning of the SSN
- How the SSN and Enumeration Verification System (EVS) interacts with the FPLS

## Background of SSNs 

- Background of SSNs

- First issued in 1936 to keep records of wages and benefits
- Originally assigned only to those in the workforce
- Never intended to be a national identifier
- Use of SSNs has always raised questions and controversy

## Legislation

- In the 1960s legislation was passed mandating use of SSNs by OPM for all Federal employees
- In the 1970s, use was expanded to AFDC and DHHS
- Privacy Act of 1974 now governs *governmental* use of SSNs
- Does not govern private industry

## How Do You Get a SSN?

- May be obtained in person at a local SSA office, or through the mail
- Applicant must be able to prove age, identity, and citizenship
- Acceptable proofs: driver’s license, passport, medical documents
- Applications entered on-line, processed overnight, generally issued within a week

## Enumeration at Birth (EAB) Program

- Established in the 1980s
- Issuance of SSN via a selection box on the birth certificate application form
- Program is voluntary for parents and hospitals
- Program is increasingly successful; 68% of new cards issued this way in FY 1997