# Presentation: 006483

## CIS REPORTS SECTION 7

**STAFF YEAR COSTS**

## CIS Section 7 Reports:

**CIS Section 7 Reports:**

**Notes:**
Information in these reports illustrate the total 

## 7.1 Costs for all Programs

- Questions:
- What are the costs and staff years worked for NRCS staff by organization level and function?

- Purpose:
- Hours work including paid leave and total costs by _*organization level*_*, *_*function*_*, *_*and*_* *_*Conservation Program*_*.*

**7.1 Costs for all Programs**

**Notes:**
CIS Report 7.1 Costs for all Programs 

Key:  Hours worked including paid leave and total costs by organization level, function & Conservation Program. 

Locations:  
National
Regional (summary)
State  

## What does staff “function” mean?

- Administration
- Program leadership/support
- Technical leadership/support
- Field activities

**Notes:**
Staff Functions are reported in four categories that we report to the Department, Administration and Congress

Administration
Program leadership/support
Technical leadership/support
Field activities

## How are hours & cost reported by function?

- Total program hours & cost are pro-rated by the A-P-T-F percentage within each state.
- These percentages are developed each year in annual financial reports.
- Specific A-P-T-F percentages are displayed in CIS Report 9.1

**Notes:**
Total program hours & cost are pro-rated by the A-P-T-F percentage within each state. 

These percentages are developed each year in annual financial reports.

Specific A-P-T-F percentages are displayed in CIS Report 9.1

## What is APTF?

**Administration** – Includes
- all NRCS National Headquarters and Regional staffs.
- State Office State Conservationist or Director's staff;
- Management staff, except IRM;
- Public Affairs Specialist staffs;
- State Resource Conservationist;
- State Conservation Engineer; and State Soil Scientist.
- Greenbook and Central Office charges,
- Business Management Center staffs, and
- National Production Services staffs.

**Notes:**
Administration – Includes 
all NRCS National Headquarters and Regional staffs. 
State Office State Conservationist or Director's staff;
Management staff, except IRM; 
Public Affairs Specialist staffs; 
State Resource Conservationist; 
State Conservation Engineer; and State Soil Scientist.
Greenbook and Central Office charges, 
Business Management Center staffs, and 
National Production Services staffs.

## APTF

- Program Leadership/Support –
- State office Program planning staffs,
- water quality staffs,
- engineering staffs,
- water resources staffs,
- natural resources planning staffs,
- snow survey data staffs, and
- GIS staffs.

**Notes:**
Program Leadership/Support – 
State office Program planning staffs, 
water quality staffs, 
engineering staffs, 
water resources staffs, 
natural resources planning staffs, 
snow survey data staffs, and 
GIS staffs.

## APTF

**Technical Leadership/Support** – Includes
- National Center staffs, except the Business Management Center and National Production Services staffs,
- State office technical service staffs, except State Conservation Engineer; IRM staffs,
- Resource Conservation Staffs, except State Resource conservationist;
- Soil Survey staffs, except State Soil Scientist;
-  Economics and Social Sciences staffs, and
- Ecological Sciences and Planning Staffs; and
- State Cartographic Unit Staffs.

**Notes:**
Technical Leadership/Support – Includes 
National Center staffs, except the Business Management Center and National Production Services staffs, 
State office technical service staffs, except State Conservation Engineer; IRM staffs, 
Resource Conservation Staffs, except State Resource conservationist; 
Soil Survey staffs, except State Soil Scientist;
 Economics and Social Sciences staffs, and 
Ecological Sciences and Planning Staffs; and 
State Cartographic Unit Staffs.

## APTF

**Field Activities** – Includes
- State Plant Materials center (PMC) staffs,
- all State Area Office Staffs,
- Water Quality Office staffs,
- Watershed Project Office Staffs,
- Watershed Protection/River Basin Office staffs,
- RC&D Office staffs,
- Rural Abandoned Mine Program (RAMP)
- Project Office staffs,
- SNOTEL Office staffs,
- Fish Farm Center staffs,
- all Field and Satellite Field Office staffs,
- Major Land Resource Area (MLRA) Office staffs,
- Technical Team staffs, Design Team staffs, Engineer Team staffs, Wetlands Team  staffs, and IRT staffs.

**Notes:**
Staffs reported in the Field Activity category.

## 7.1 Costs for all Programs

**7.1 Costs for all Programs**

-     FFIS

**WebTCAS**

**Notes:**
Data Sources: 

WebTCAS: (Bi-weekly) – Hours worked, leave hours, and associated salaries & benefits

FFIS: (Monthly) – Support Cost  

## 7.1 Costs for all Programs

**7.1 Costs for all Programs**

-   Monthly

** ****Bi-weekly**

**Notes:**
CAUTION: Check “as of date”

Be sure FFIS & WebTCAS data is for the same period

Additional report criteria available by:
a) Period
b) Modifier
c) Activities

## 7.1 Costs for all Programs

**7.1 Costs for all Programs**

**Notes:**
 State level information can be requested by period, modifier, and activity.  

## Slide 13

**Notes:**
Click on Information page to retrieve report metadata 	 

## 7.1 Metadata  Definitions

**Report Purpose***** –****** ***Hours worked including paid leave and associated 	salaries/benefits & support cost by _***organization level***_ and _***function***__*.*_
- 		Report selection criteria include ***program****, ****activity***, and ***modifier***.
**Data Source***** ***– WebTCAS (*Bi-weekly*); FFIS (*Monthly*); Annual Financial 		Reports (*Annually*).
- 	**Hours worked** includes regular time, overtime, compensatory time 			earned, and credit earned.
*	***Leave hours** include all paid leave except comp and credit time earned.
- 	**FFIS support cost*** *is prorated based on salary for ***hours worked*** by  		***organization level*** and ***function.***

**Notes:**
Report Purpose
Hours worked including leave paid and associated salaries & benefits and support cost by organization level and function  

Data Source: 
WebTCAS (Bi-Weekly) Hours worked, salaries & benefits
FFIS (Monthly) Support Cost 
Annual Financial Reports (Annual) Organization level & function 

Hours worked – regular, overtime, comp/credit
Leave hours – paid leave except comp/credit  
FFIS support cost – based on salary for hours worked by organization level & function 

## 7.1 Metadata  Definitions

**Staff years***** ***– Based on _***hours worked***_ & _***paid leave hours***_ divided by annual hours.
- Staff years displayed in this report will be different than staff years extracted from FFIS, other CIS reports, budget formulation, and human resources.
**Salaries** - Associated wages for both hours worked & leave 		hours.
**Benefits** - Associated benefits for both hours worked & leave hours.
**Support Cost** – Non personnel cost reflected in FFIS.
**Staff function** – Administrative, program leadership/support, 	technical leadership/support, and field activities.

**Notes:**
Staff years – based on actual hours worked & paid leave hours 

*  Staff years in this report will be different than staff years in FFIS, Budget Formulation, Human Resources, other CIS Reports

Salaries – associated wages for hours worked & leave hours 

Benefits – associated benefits for hours worked & leave hours

Support Cost – Non Personnel obligations reflected in FFIS

## 7.2 Costs for all Programs by Location

- Questions:
- What are the costs and staff years worked for NRCS staff by organization level and function?

- Purpose:
- Total hours worked and associated total cost by _*organization level*_*, * _*function*_, and _*location*_.

**7.2 Costs for all Programs by Location**

**Notes:**
CIS Report 7.2 Costs for all Programs by Location

Key:  Total hours worked and associated total cost by organization level & function and location 

## 7.2 Costs for all Programs by Location

- Summarized Data** **

**7.2 Costs for all Programs by Location**

**Notes:**
Includes following locations: 
1) National
2) Region-State
3) State-County-Office 
4) State-Congressional District County

Summarized data:  Total hours & costs

Total Hours:  Hours worked & paid leave hours
Total Costs:  Associated salaries/benefits & support 

## 7.2 Costs for all Programs by Location

- County-Office/ Congressional District-County

**7.2 Costs for all Programs by Location**

**Notes:**
State level reports include breakdown by :  

	a) County-office
	b) Congressional District-County

County-office reports include the office location which performed the work in the county. 

## 7.2 Costs for all Programs by Location

**7.2 Costs for all Programs by Location**

**Notes:**
Congressional District-County reports

Congressional District-County reports include the county which performed work in the Congressional District.

## 7.2 Costs for all Programs by Location

**7.2 Costs for all Programs by Location**

**Notes:**
Additional State report criteria  

1) Period
2) Program
2) Program modifier 
3) Activity 

## 7.2 Metadata  Definitions

**Report Purpose***** –****** ***Total hours worked and associated total cost by _***organization level***_*, * _***function***_*,* and _***location***_.
**Data Source***** ***– WebTCAS (*Bi-weekly*); FFIS (*Monthly*); 	Annual Financial Reports (*Annually*).
- 	**Total Hours*** *includes ***hours worked*** and ***paid leave hours***.
*	***Total Costs*** *include ***associated salaries***, ***benefits***, and ***FFIS ******	******support cost.***

**Notes:**
Report Purpose

Total hours worked including paid leave and associated total cost by organization level & function  

Data Source: 
WebTCAS (Bi-Weekly) Hours worked, salaries & benefits
FFIS (Monthly) Support Cost 
Annual Financial Reports (Annual) Organization level & function 

Total Hours:  Hours worked & paid leave hours
Total Costs:  Associated salaries/benefits & FFIS support cost

## 7.2 Metadata  Definitions

**Staff function** – Administrative, program leadership/support, technical leadership/support, and field activities.
**Staff years***** ***–Based on ***hours worked*** & ***paid leave hours*** divided by annual hours.
- Staff years displayed in this report will be different than staff years extracted from FFIS, other CIS reports, budget formulation, and human resources.

**Notes:**

Staff function – administrative, program leadership support, technical leadership support, and field activities.

Staff years – based on actual hours worked & paid leave hours 

*  Staff years in this report will be different than staff years in FFIS, Budget Formulation, Human Resources, other CIS Reports