# Presentation: 227601

## eAuthentication Employee Rollout
Agency Employee Registration Leads #2

**Agency Employee Registration Leads #2**

**U.S. Department of Agriculture**
**eGovernment Program**

**\**

## eAuthentication Employee Registration Leads

**AMS – **Gino Yannotti
**APHIS – **Cheryl Johnson, Nancy Gaucher
**ARS – **Jim Neal
**Civil Rights - **Monique Simmons, Queen Kavanaugh
**CSREES – **Sally Rockey
**DA – **Michael O’Connor
**ERS -  **Sandy Suddendorf
**FAS - **Ted Goldammer, Kathy Ting
**FNS – **Rick Hargreaves, Jackie Hawkins, Larry Blim
_**FS**_
**FSA - **Ragh Singh, Jeff Kerby, Steve Mikkelsen, Lyn Olyphant,
**FSIS - **Peggy Nunnery** **
**GIPSA – **David Will

**NASS -** Sylvia Magbanua
**National Appeals Division - **Janet Robertson
**NRCS - **Wanda Bryant, Cassandra Taylor** **
**OBPA - **Connie Rubin
**OCFO - **Mike Zeringue
**OCIO – **Owen Unangst
**Office of Chief Economist – **Milton Ericksen
**Office of Communications - **Debbie Fleshman, Wayne Moore, Lisa McFerson** **
_**Office of Congressional Relations**_
_**Office of Executive Secretariat**_
_**Office of General Counsel**_
**Office of Inspector General - **Elenora Battle
**RD - **Deborah Johnson, Tom Dickson
**RMA - **Sally Relyea, Byron Anderson, Alex Christensen

## eAuthentication Employee Self-Registration 

** **
**Employees should feel assured that the information entered is handled through secure channels and is used only to validate the employee’s identity against information already known and stored at NFC.  **
**If **_**all**_** of the data entered by the employee matches the payroll and personnel data held at NFC, the employee will be electronically issued a USDA eAuthentication Employee Account credential (user ID and password) with Level 2 assurance.   **
*** ***

**eAuthentication Employee Self-Registration **

## eAuthentication Employee Credentialing Process(Step 1 of 3 – Employment Verification)

## eAuthentication Employee Credentialing Process(Step 2 of 3 – Account Creation)

**eAuthentication Employee Credentialing Process****(Step 2 of 3 – Account Creation)**

## eAuthentication Employee Credentialing Process(Step 3 of 3 – Account Activation and Email Verification)

**eAuthentication Employee Credentialing Process****(Step 3 of 3 – Account Activation and Email Verification)**

## (I)    All data entered matches NFC data
(II)   SSN is recognized at NFC, but user has typo or other minor discrepancy in other data
(III)  SSN is recognized at NFC, but user has significant discrepancy in other data
(IV)  SSN is not recognized
(V)   SSN is linked to an existing eAuthentication account
(VI)  An account linked to the SSN is being processed
(VII) Data indicates employee is a Forest Service Employee

**(I)    All data entered matches NFC data**
**(II)   SSN is recognized at NFC, but user has typo or other minor discrepancy in other data**
**(III)  SSN is recognized at NFC, but user has significant discrepancy in other data**
**(IV)  SSN is not recognized**
**(V)   SSN is linked to an existing eAuthentication account**
**(VI)  An account linked to the SSN is being processed**
**(VII) Data indicates employee is a Forest Service Employee**

***The eAuthentication Employee Credentialing process always begins by entering personnel and payroll data, verifying it, and submitting it for comparison with NFC personnel and payroll data on file.  After that, 7 possibilities exist:***

**eAuthentication Employee Credentialing Process****(Explaining the 7 Scenarios)**

***Employee enters payroll and personnel ******data, then clicks “Next” button.***
***Employee verifies information, then clicks “Submit” button ***

## eAuthentication Employee Credentialing Process(Scenario I: Data Entered Matches NFC Data)

**6)  E-Mail Verification:**
**     ****Employee receives**
**     ****e-Mail with final ****     instructions**

** ****Done!**

**eAuthentication Employee Credentialing Process****(Scenario I: Data Entered Matches NFC Data)**

**3)  Account Creation:**
**     ****Employee enters ****        - Userid****        - Password**
**        ****- e-Mail**
**        ****- Forgotten ****          password hints**
**     ****Then, clicks “Next” button**

**4)   Account Confirmation:**
***      ******employee verifies***
***      ******information, then clicks***
***     “******Submit” button***

**5) Activation Confirmation:**
**    “****Success” notice & guidance****    on e-Mail Verification**

## eAuthentication Employee Credentialing Process(Scenario II: Data Entered has Perceived Minor Discrepancy)

**6)  eAuth Team examines  **
**     ****info and determines **
**     ****that manual verification****     is possible **

** ****Done!**

**eAuthentication Employee Credentialing Process****(Scenario II: Data Entered has Perceived Minor Discrepancy)**

** ****7) E-Mail Verification:**
**     ****Employee receives**
**     ****e-Mail with final ****     instructions**

**5)   Activation Confirmation:**
**      “****Not Successful” notice & ****      guidance of next steps**

**3)  Account Creation:**
**     ****Employee enters ****        - Userid****        - Password**
**        ****- e-Mail**
**        ****- Forgotten ****          password hints**
**     ****Then, clicks “Next” button**

**4)   Account Confirmation:**
***      ******employee verifies***
***      ******information, then clicks***
***     “******Submit” button***

## eAuthentication Employee Credentialing Process(Scenario III: Data Entered has Significant Discrepancy)

** ****6) eAuth Team examines  **
**     ****info and contacts****     Employee **

** ****Done!**

**eAuthentication Employee Credentialing Process****(Scenario III: Data Entered has Significant Discrepancy)**

**7a) E-Mail Verification:**
**      ****Employee receives**
**      ****e-Mail with final ****      instructions**

**Info**
**Is **
**Confirmed**

- Yes

- No

**7b) E-Mail Instruction:**
**      ****Employee receives ****      e-Mail with instructions****      to update NFC data (w/ HR)**

- Start Over

**5)   Activation Confirmation:**
**      “****Not Successful” notice & ****      guidance of next steps**

**3)  Account Creation:**
**     ****Employee enters ****        - Userid****        - Password**
**        ****- e-Mail**
**        ****- Forgotten ****          password hints**
**     ****Then, clicks “Next” button**

**4)   Account Confirmation:**
***      ******employee verifies***
***      ******information, then clicks***
***     “******Submit” button***

## eAuthentication Employee Credentialing Process(Scenario IV: SSN Is Not Recognized)

**    ****Employee is prompted to contact HR****    who will need to update NFC data**

**eAuthentication Employee Credentialing Process****(Scenario IV: SSN Is Not Recognized)**

**Start Over**

## eAuthentication Employee Credentialing Process(Scenario V: SSN is already linked to an Account)

**    ****Employee is notified that account already****    exists; instructions include how to ****    recover account information if needed.**

**eAuthentication Employee Credentialing Process****(Scenario V: SSN is already linked to an Account)**

** ****Done!**

## eAuthentication Employee Credentialing Process(Scenario VI: Account linked to SSN is being Processed)

**    ****Employee will be prompted to wait due to ****    fact that process was started prior to this ****    session**
**IF EMPLOYEE DID NOT INITIATE PRIOR SESSION, employee should contact the eAuth help desk at   **
***eAuthhelpdesk@usda.gov***

**eAuthentication Employee Credentialing Process****(Scenario VI: Account linked to SSN is being Processed)**

** ****Done!**

## eAuthentication Employee Credentialing Process(Scenario VII: Employee is Forest Service Employee)

**    ****Employee will be prompted to retry ****    registration once Forest Service ****    registration opens in August**

**eAuthentication Employee Credentialing Process****(Scenario VII: Employee is Forest Service Employee)**

** ****Done!**

## eAuthentication Employee Credentialing Process(Help File)

**Complete Help **
**is Available**
**By Clicking Link**

## eAuthentication Employee Credentialing Process(E-Mails)

**The USDA eAuthentication Service will automatically send an email to an employee at their **
**official government work email address they provided in the registration process, with an email **
**address from **_[eAuthHelpDesk@usda.gov](mailto:eAuthHelpDesk@usda.gov)__ _
**The auto-generated emails will be sent when:  **
**The employee successfully registers for their USDA eAuthentication Employee Level 2 Account. **
**	****(This confirmation e-mail will provide an “activation link” to verify the email address.  If the **
**    ****	**** ****employee does not receive the auto-generated confirmation email & click on the **
**	**** ****activation link, the account will not be activated)**
**The employee fails the registration process for their USDA eAuthentication Employee Level 2 Account. **

***SPAM filters can cause problems to this process.  Agency leads should:***
***Know that employees are told to contact the help desk if they do not receive e-mail***
***Work with Agency Network/E-Mail administrators to disable filtering of eAuth address***

## eAuthentication Employee Credentialing Process(New Employee Registration)

***The USDA eAuthentication Employee Credentialing Process is for existing employees with existing records at NFC.***
***A process for registering new employees hired after June 30th is being created. ***
***The long term solution will be created as part of the employee database.***
***In the Short Term, each Agency must determine how to handle two (2) short term options.***

**1. Employee can wait until first pay check**

**2. Employee can not wait until first pay check**

**Instruct employee ****to use normal****process after****receiving first****Earning & Leave Stmt**

**Agency Supervisor, HR or other authorized****person sends Agency ISSPM request for eAuth account.  Include (for new employee)**** - Agency****- SSN****- Home City/State****- Date of Birth****-First & Last Name****-E-Mail****& Authorized Signature**

**Agency ISSPM****sends eAuth Help Desk**** all information****& ISSPM Signature**

**eAuth Help Desk****confirms source****& assists employee****w/ acct activation**

- More Information Coming!

## Next Steps

| July 7 | 2:00 PM ETRm S-107 | 1-877-664-9764   269723# |
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**     ****Next Agency CIO Meetings July 7.**

| July 14 | 2:00 PM ETRm S-107 | 1-877-664-9764   269723# |
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**Agency Employee Registration Leads Meetings July 14.***	*

**Complete Agency Rollout Plans – if not done**
**Prepare Rollout Materials (notice, job aid, etc)***	*