LSC Webpage

# Administrative Instructions

To access the Administrative Pages, the administrator must first log in
to the system. All administrative pages are password protected and
cannot be accessed until a user has successfully logged in using the
assigned username and password. If any user tries to access any
administrative page without first logging in, they will be redirected to
the log in page.

To log in, go to <http://www.lsc.usgs.gov/login.asp>. Enter the assigned
Administrator User Name and Password.

If an incorrect User Name and password is given, the page will refresh
and again ask for the correct User Name and password. Otherwise, you
will be redirected to the Administrative Homepage. There are 4
administrative areas: Project Information, Staff Information, LSC
Publications, and Project page Graphics.

## PROJECT INFORMATION

-   View All Existing Records

    -   Provides a complete listing of all LSC Projects and information
        regarding those projects. Projects are listed numerically
        according to the Study Plan Number. To view the full information
        of a project, click its Study Plan Number. This page is useful
        when checking to see that a project record has been successfully
        added, edited, or deleted.

-   Insert A Record Into the Database

    -   Provides the data entry form to insert a new project into the
        database. The Facility, Study Plan Number, Study Title, and
        Project Status fields are ***required***. When entering the
        Primary PI, use a ***LastName, FirstName*** format. ***Be sure
        that you enter the name the same way it is entered in the staff
        database***. The name you provide here will be displayed as a
        link on the project table pages. This link provides the detailed
        staff member information as it is listed in the staff database.
        In order for the link to work correctly, the name you provide
        must match the name that is in the staff database. The Image
        field will insert a graphic onto the project page for this
        record. (To add a new graphic into the drop down list, follow
        the instructions for adding a graphic below). After filling out
        the information, press "Save". A listing of the new information
        that was entered into the database will be displayed.

-   Edit Existing Records

    -   Allows for the records that have been entered into the project
        database to be edited according to their Study Plan Number.
        Enter the Study Plan Number of the project you wish to edit.
        Remember to enter the leading "0" for all four-digit SPN's.
        (Example: '2068' must be entered as '02068'.) If an incorrect
        SPN is entered, you will be asked to enter another SPN.
        Otherwise, you will be redirected to the project edit page.
        Correct any information that is needed, and then press "Update".
        A listing of the new information for the project will be
        displayed.

-   Delete an Existing Record

    -   Allows for the deletion of a project record. Enter the Study
        Plan Number of the project you wish to delete and press 'Enter'.
        If an incorrect SPN was entered, you will be asked to enter
        another SPN. Otherwise, the detailed information for the record
        you are about to delete will be displayed. If you are positive
        you wish to delete this record press 'Delete'. ***NOTE: This
        will permanently delete the record from the database. Please be
        sure that this is the correct record to delete***.

## STAFF INFORMATION

-   View All Staff Members

    -   Provides a complete listing of all LSC staff members entered in
        the staff database. Staff members are listed alphabetically
        according to the last name. This page is useful when checking to
        see that the staff member information has been successfully
        added, edited, or deleted. To view the full information of a
        staff member, click on the appropriate name.

-   Insert a New Staff Member

    -   Provides the data entry form to insert a new staff member into
        the database. The Branch, First Name, Last Name, and Position
        fields are *required*. After filling out the appropriate
        information, press "Insert". A listing of the information that
        was entered into the database will be displayed.

-   Edit Staff Member Information

    -   Allows for the staff member records that have been entered into
        the staff database to be edited. Enter the first and last name
        of the staff member whose information you wish to edit. If an
        incorrect name is entered, you will be asked to enter another
        name. Otherwise, you will be redirected to the edit page.
        Correct any information that is needed, and then press "Update".
        A listing of the new information for the staff member will be
        displayed.

-   Delete a Staff Member

    -   Allows for the deletion of a staff member record. Enter the name
        of the staff member you wish to delete from the database and
        press 'Delete'. The detailed information for the staff member
        you are about to delete will be displayed. If you are positive
        you wish to delete this record, press 'Delete'. ***NOTE: This
        will permanently delete the staff member from the database.
        Please be sure that this is the correct staff member record to
        delete***.

## PUBLICATION INFORMATION

-   View All Existing Publication Records

    -   Provides a complete listing of all LSC publications, *starting
        with the year 2000.* This page is useful when checking to see
        that the publication information has been successfully added,
        edited, or deleted. To view the full publication information,
        click on the name of the author for the appropriate publication
        record.

-   Insert a New Publication Record

    -   Provides the data entry form to insert a publication into the
        database. After filling out the appropriate information, press
        "Save". A listing of what information was entered into the
        publication database will be displayed.

-   Edit Publication Information

    -   Allows for the publication records that have been entered into
        the database to be edited. Enter the ***last name*** of the
        author for the publication record you wish to edit. If an
        incorrect name is entered, you will be asked to enter another
        name. Otherwise, a list of publications by that author will be
        displayed. Read through the list and click the publication
        record from that author that you wish to edit. You will be taken
        to the page that lists the current information for that
        publication. Correct any information that is needed, and then
        press "Update". A listing of the new information for the
        publication will be displayed.

-   Delete a Publication Record

    -   Allows for the deletion of a publication record. Enter the last
        name of the author for the publication you wish to delete from
        the database and press 'Enter'. If an incorrect name is entered,
        you will be asked to enter another name. Otherwise, a list of
        publications by that author will be displayed. Read through the
        list and click the publication record that you wish to delete.
        The detailed information for the publication record you are
        about to delete will be displayed. If you are positive you wish
        to delete this record press 'Delete'. ***NOTE: This will
        permanently delete the publication from the database. Please be
        sure that this is the correct publication record to delete***.

## GRAPHICS INFORMATION

-   View All Graphics

    -   Provides a complete listing of all graphics listed in the
        graphics database. These graphics are to be used on the Project
        Information pages. When filling out the data for a LSC project,
        you can choose to have an appropriate graphic shown on the
        project page. This page lists all of the graphics that are
        available for use on the project pages. This page is useful when
        checking to see that the graphics information has been
        successfully added, edited, or deleted. To view the graphic,
        click on its name.

-   Insert a Graphic

    -   Provides the data entry form to insert a new graphic into the
        database. All fields are *required*. **NOTE: This process only
        adds the image to the database, and not to the images directory.
        The image you are adding to the database [MUST]{.underline} be
        located in the images folder under the main LSC directory and
        should have either a .gif or .jpg extension. If the image is not
        currently in the directory, or if you are unsure of whether the
        image is in the directory, please send the image to the
        webmaster.** After filling out the appropriate information,
        press "Insert". A listing of what information was entered into
        the database will be displayed, as well as the image itself. If
        the image is not displayed, check to see if you have entered the
        correct name and extension of the graphic, and make sure the
        graphic is in the images folder. This process makes an image
        available for use on a Project Plan page. (See "Insert a Record"
        under the Projects Information section.)

-   Edit Graphic Information

    -   Allows for graphics that have been entered into the database to
        be edited. Select the name of the image you wish to edit from
        the drop-down menu and select 'Enter'. The information for that
        image will be displayed. Correct any information that is needed,
        and then press "Update". A listing of the new information for
        the image will be displayed, as well as the image itself. If the
        image is not displayed, check to see if you have entered the
        correct name and extension of the graphic, and make sure the
        graphic is in the images folder.

-   Delete a Graphic

    -   Allows for the deletion of an image from the graphics database.
        Select the name of the image you wish to delete from the
        database using the drop-down menu and select 'Enter'. The
        information for that image will be displayed, along with that
        image. If you are positive you wish to delete this image from
        the database, press 'Delete'. ***NOTE: This will permanently
        delete the image from the database. Please be sure that this is
        the correct image to delete***. This process will NOT delete the
        image from the images folder under the main LSC directory.

Administrators also have the option of downloading any of the databases.
There are three databases:

-   LSCProjects.mdb -- Stores the table for the LSC projects. Also
    contains the graphics table and the table containing the
    administrative log in information.

-   Staff.mdb -- Contains the table for all staff information.

-   Publications.mdb -- Contains the table for all publication records,
    starting with the year 2000.

Note: In order to download any of the graphics in the graphics database,
go to "View all graphics" link under the Graphics section. Click on the
name of the image you want to save. After the image loads, right click
the image, and go to "Save Picture As", saving it with a name and in a
location of your choice.

Administrators can also download the instruction manuals for the
webpage. This set of instructions, along with the template instructions
can be downloaded in either Word or .PDF (Adobe Acrobat) format. The
template zip file, which contains all of the necessary files to create
new webpages, can also be downloaded.