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**CFI - RSFI**

**Standard Operating**

**Guidelines**

**GIS -- SOG 2289.01**

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**FDEM GIS Section**

**Revised 01/07/03**

I. INTRODUCTION

An essential component of a community\'s disaster planning activities
must include identification and inventorying of its "critical" and "risk
specific" facilities. The objective of the Critical Facility Inventory
(CFI) is to identify and maintain a GIS database of buildings and
support infrastructures vital to the response and recovery of a
community from a natural or manmade disaster. The Risk Specific Facility
Inventory (RSFI) is a GIS database of buildings and support
infrastructures that may be considered a potential terrorist target and
may be vital to the response and recovery of a community from a manmade
disaster. These databases provide valuable planning information to
emergency management officials such as: pre-disaster impact modeling,
mitigation and restoration priorities and the expediting of mutual aid.

II\. ASSUMPTIONS

> A. Critical facilities are defined as those \"structures\" from which
> essential services and functions for victim survival, continuation of
> public safety actions, and disaster recovery are performed or
> provided. Though not explicitly included in the definition, supporting
> life-line infrastructure essential to the mission of critical
> facilities must also be included in the inventory when appropriate.
> Risk specific facilities are defined as those \"structures\" that may
> be considered by a terrorist organization as potential targets: from
> which mass casualties, destruction of symbols associated with the
> United States, disruption of life style, or economic impact, may be
> expected as a result of an attack. Risk specific facilities also
> include those facilities impacted by a natural disaster that are not
> classified as part of the CFI by its definition. All facilities within
> the CFI are considered as part of a subset of the RSFI.
>
> B. Given the above definition, the possible list of facilities that
> may be included in the inventories could be enormous for the more
> populous regions of the state. State and local officials must
> thoroughly analyze their comprehensive emergency management plans to
> determine which facilities play vital roles in the accomplishment of
> their missions. The process of identifying a community\'s critical and
> risk specific facilities should also include an in-depth analysis of
> the facility. This should include specific mission(s), hazards
> (natural or manmade) that could impede or destroy it\'s ability to
> function, priorities for restoration in a limited resource environment
> and actions that may be taken to mitigate loss of the facility.
>
> C. The consequences of not conducting this degree of planning include
> a longer impact assessment process of disaster affects, increased
> difficulty in prioritizing scarce disaster relief resources,
> difficulty in providing sufficient specificity when requesting outside
> resources, and longer recovery periods for community infrastructure
> and disaster victims.
>
> D. It must be emphasized that the CFI and RSFI inventories are the
> responsibility of the community and not just the Office of Emergency
> Management. Emergency Management Officials should be responsible for
> overall planning and coordination, but other public and private
> agencies with roles in response and recovery operations must provide
> assistance in the identification, data gathering, and evaluation of
> their critical and risk specific facilities. Some agencies with
> essential technical expertise, such as public works, facilities
> management, and building inspection departments may also be requested
> to assist sister agencies. The key is to develop realistic goals,
> strategies and time lines in cooperation with the same players who
> will be called upon to work together in a crisis situation.
>
> E. The development of critical facility and risk specific inventories
> are tied to a community\'s comprehensive emergency management plan. A
> self-assessment of a community\'s hazards, response and recovery
> capabilities (both in-house and mutual aid), essential infrastructure,
> continuity of government and services, and known deficiencies will
> provide the information that must be considered when identifying a
> facility as \"Critical\" or "Risk Specific". As facilities and site
> specific functions (e.g., helipads or staging areas) or planning
> issues (e.g., choke points / critical links along evacuation routes)
> are identified they are included in the community\'s critical and/or
> Risk Specific facility inventories.
>
> F. The following steps should be followed in the identification of
> Critical and Risk Specific facilities:

1.  Conduct a community self-assessment and develop a community profile.
    This assessment must include a hazard assessment with potential
    impact upon the general population and the emergency management
    system. The community profile should include, but not be limited to,
    locations of major structures, essential / vital facilities, special
    needs population centers (hospitals, schools, group homes, etc.),
    site specific hazards, resource locations, and life-line facilities
    (communications, transportation, water distribution, electric
    utilities, etc.).

2.  Given a worst case scenario with respect to hazards, determine the
    rules that specific facilities would play in response and recovery
    operations. Appendix A provides a general list of types of
    facilities that is on the State Critical Facility inventory while
    Appendix B is a general list of types that are on the Risk Specific
    Facility inventory. Determine which facilities have specific
    emergency management roles for your community. For example, a large
    restaurant located in an outlying populated area could be utilized
    as a mass feeding facility, if appropriate planning and agreements
    are established in advance.

3.  Identify life-line infrastructure facilities that are essential to
    the continuation of operations and accomplishment of the emergency
    management mission. For example, an electrical substation that
    supplies power to a large government complex, or an 800 MHz
    communications tower and repeater.

> 4\. Identify life-line infrastructure and facilities essential to the
> recovery and normalization of a community in the wake of a large-scale
> disaster.
>
> G. After a facility has been designated as essential to a community\'s
> ability to respond to and recover from a disaster, an assessment of
> the facility\'s actual capability to perform its essential function
> must also be made. If the facility is vulnerable to the effects of the
> disaster environment in which it must function, retrofit/mitigation
> projects should be performed, or contingency plans must be made. If
> the contingency plan includes the use of an alternate facility, it
> must also be included in the critical facility inventory. The
> facility(s) should be prioritized for impact assessment and
> restoration at this point. This overall process is known as Survivable
> Crisis Management (SCM)

H.  The following Steps should be performed after a facility is
    identified as a critical facility:

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1.  Perform a hazard \\ vulnerability assessment of the facility. At a
    minimum this assessment should include a check of the flooding risks
    (both storm surge and inland/rainfall flooding) and isolation
    potential, wind damage resistance, and proximity to hazardous
    materials, evacuation zones.

> 2\. Perform a comprehensive assessment to determine if the facility is
> actually capable of performing its essential function. As applicable,
> a comprehensive assessment of the facility should include the physical
> vulnerabilities and limitations (size, floor plan, etc.), personnel
> availability and training, emergency plans and operating procedures,
> infrastructure (electrical, mechanical, and sanitary systems, etc.),
> and equipment. This assessment should also include the impact that
> loss of off-site infrastructure would have upon the mission of the
> facility.
>
> 3\. If after performing the above assessments, the facility is found
> to be incapable of performing its essential function, corrective
> actions should be taken. If corrective actions can not immediately be
> taken, contingency plans must be made and longer-term enhancement or
> mitigation measures undertaken.
>
> 4\. The facility must now be prioritized for restoration. It is
> important to include the assumption that the availability of
> resources, such as power generators, public works personnel, etc.,
> will be limited immediately after a large-scale disaster. The priority
> level a facility will also be a consideration for establishing a
> post-event impact assessment schedule. Section 3 includes the minimum
> priority that each facility is considered by the State. Individual
> Priority will be raised to a higher level if considered of greater
> priority by the county or local agencies.
>
> 5\. The state will establish the updated Inventories based on previous
> data provided by the counties as well as other Federal, State, and
> local agencies. The format used will compatible with FEMA's HUZUS MH
> and INCAST. INCAST generates a Access database format file. These
> updated inventories will be hosted on a password protected FTP site
> for the counties. The counties will be asked to inform the state of
> any additions or deletions from the inventory. There will not be a
> requirement for a regular schedule of updates to the inventory.
>
> I. With the critical and risk specific facility inventory complete and
> up-to-date, the information can be used for strategic planning
> purposes.

J.  It must be emphasized that hazard mitigation projects identified
    during the SCM process should be prioritized and consolidated into a
    master plan. This will be particularly useful when developing
    proposals for local funding, federal and/or state grants, or in the
    event that federal and state hazard mitigation funds are made
    available after a disaster declaration.

> K. Once the critical or risk specific facilities have been identified,
> each facility should be evaluated for its ability to survive and
> continue operations in the post-disaster environment.
>
> L. Technical assistance should be sought from other local agencies if
> the initial data-gatherer is uncomfortable with conducting the
> vulnerability evaluation. A structural engineer, architect,
> construction technologist, or building inspector with a working
> knowledge of general building and wind resistant construction
> practices should have no difficulty performing this type of
> qualitative evaluation.

M.  After the risks are determined, plans should be made for mitigating
    the vulnerability(s) of the facilities and/or the impact of the loss
    of the facilities to the recovery and normalization of the
    community. With the hazard vulnerabilities and structural
    deficiencies identified through this evaluation process, mitigation
    and retrofit projects and proposals can be prepared and prioritized
    based upon established reed, project effectiveness, and
    cost-effectiveness considerations.

III METHOD/CONCEPT OF OPERATIONS

> A. The Critical and Risk Specific Facility Inventories are used to
> identify direction and control facilities, public safety facilities,
> key government buildings, public and private utilities, transportation
> infrastructure, staging areas, public information facilities, and
> other facilities vital to the response and recovery of a community
> from a catastrophic disaster.

B. The software used is

## HAZUS MULTI-HAZARD LOSS ESTIMATION METHODOLOGY

# InCAST User's Manual

## Version 2.0

> **Developed by:**
>
> **Federal Emergency Management Agency**
>
> **Washington, D.C.**
>
> Through a cooperative agreement with:
>
> **National Institute of Building Sciences**
>
> Washington, D.C.
>
> **For information contact FEMA @ www.fema.gov/hazus or:**
>
> **FEMA Distribution Center**
>
> **P.O. Box 2012**
>
> **Jessup, Maryland 20794-2012**
>
> **Tel.: 1 800-480-2520**
>
> **Fax: 301-362-5335**
>
> Website: www.nibs.org
>
> Website: [www.fema.gov](http://www.fema.gov/)

C.  **Introduction to InCAST**

**Welcome to InCAST**

> InCAST is a software application, developed by FEMA in cooperation
> with NIBS, to facilitate the collection of building-specific data for
> HAZUS, FEMA's multi-hazard loss estimation program.
>
> The InCAST *User's Manual* provides guidance and background
> information to enable the user to effectively operate InCAST. The
> first section explains how to install and uninstall InCAST, and then
> introduces the main features of this new data collection utility,
> including a description of screen features, tool bar, and an overview
> of the system requirements. The first section concludes with
> information on how the user can obtain technical support in the
> application of InCAST, or any other component of the HAZUS
> multi-hazard loss estimation program.
>
> The second section of the *User's Manual* provides step-by-step
> instructions on how to use InCAST to collect multi-hazard data.
> Appendix A contains a detailed Data Dictionary.
>
> **D. Table of Contents**
>
> **1. Introduction to InCAST**
>
> 1.1 Welcome to InCAST
>
> 1.2 Installing and Uninstalling InCAST
>
> 1.3 Exploring the InCAST Main Menu
>
> 1.4 Exploring the Tool Bar
>
> 1.5 System Requirements
>
> 1.6 Technical Support
>
> **2. Getting Started**
>
> 2.1 Launching the Program
>
> 2.2 Opening the InCAST Database
>
> 2.3 Adding, Deleting and Duplicating Records
>
> 2.4 Editing a Record
>
> 2.5 Saving the InCAST Database File
>
> 2.6 Renaming the InCAST Database
>
> 2.7 Closing InCAST
>
> **Appendix A. Data Dictionary**

APPENDIX 1

Priority Level of Facility

I. [Must not lose operational capability]{.underline} - This entry
should be reserved for only the highest priority communications,
medical, and public safety facilities that must remain operational
during and immediately after the disaster. This will include triage
hospitals and Emergency Operation Centers. These facilities should
already be at least marginally self-contained or survivable facilities.

A.  Emergency Operations Centers

B.  Triage Hospitals

II\. [Must be operational within 24 hours]{.underline} - This entry
should represent essential public safety facilities that have a direct
impact upon the community's ability to respond effectively to the
disaster. Generally, the function of these facilities would include
preservation of life and property. This will include medical facilities,
primary law enforcement, primary fire and rescue facilities, direction
and control facilities, and EAS facilities.

A.  Hospitals

B.  Communications

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1.  Emergency Broadcast facilities

2.  Information and Coordination

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C.  County Seats

D.  Main Government Buildings

E.  EMS/Rescue/Fire Departments

F.  Police/Sheriff/Law Enforcement

G.  Emergency and Special Needs Shelters

H.  Transportation Systems

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1.  Evacuation Routes

2.  Bridges

3.  Public Aviation Facilities

4.  Road Maintenance Facilities

5.  Mass Transit

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I.  Debris Removal Sites

J.  Response Staging Areas

III\. [Must be operational within 72 hours]{.underline} - This entry
should represent other key facilities that are essential to both
response and short-term recovery operations. This will include secondary
public safety facilities, certain government buildings, essential
infrastructure/utilities, public information facilities, debris removal
staging areas and victim relief centers.

A.  Potable Water Distribution System

> **1. Deep Wells**
>
> 2\. Pumping/Lift Stations
>
> 3\. Treatment Plants
>
> 4\. Tanks

K.  Sewage Systems

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1.  Lift Stations

2.  Treatment Plants

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L.  Electrical Distribution/Utilities

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1.  Power Utilities

2.  Fuel Storage

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M.  Telephone Systems

N.  Radio and Television Stations/Towers

F. Emergency Water & Food Distribution Sites

1.  Comfort stations

2.  Mass Care - feeding

**G. Fuel Supply and Distribution**

IV\. [Beyond 72 hours]{.underline} - This entry should represent
facilities that focus on short-term recovery activities and
normalization of the community. This will include restoration of school
facilities, government buildings and services, Disaster Recovery
Centers, mass sheltering/tent cities, and secondary transportation
systems.

> 1\. Long-Term Mass Emergency Sheltering
>
> 2\. School Buildings
>
> 3\. Other Government Facilities
>
> 4\. Ferry Terminals/Deep Port Facilities
>
> 5\. Disaster Field Office
>
> 6\. Disaster Recovery Centers
>
> 7\. Medical Clinics

APPENDIX B

[Risk Specific Facilities]{.underline}:

1.  Mobile Home Parks/ Pre-Fab Housing

2.  RV Parks/Campgrounds

3.  Dumps, Recycle Centers, Land-Fills

4.  Hazard Material Sites

5.  Nursing Homes/Convalescent Homes

6.  Adult Living Facilities

7.  Sport Facilities

8.  Theme Parks

9.  Shopping Malls

10. Correctional Facilities

11. Military and National Guard Installations

12. Animal Related

13. Churches

14. Mail Centers

15. Banks

16. Dams

17. Parking Lots/Facilities