Categorization of Government Information (CGI) Working Group\
of the Interagency Committee on Government Information

# Tenth Meeting, June 21, 2004 at White House Conference Center, Washington DC

##### CGI Members attending

> Chair (Eliot Christian, USGS)
>
> Superintendent of Documents (TC Evans, GPO)
>
> Administrative Office of the U.S. Courts (Susan Healy, Steve Levinson,
> US Courts)
>
> Federal librarians (Gretchen Schlag, DON)

Federal Enterprise Architecture (Eliot Christian, USGS)

> CENDI (Carol Jacobson, DTIC)
>
> FGDC (Eliot Christian, USGS)
>
> ICGI Electronic Records WG liaison (Susan Sullivan, NARA), by
> telephone

##### Others attending

> Marcia Christian (USGS)

1.  Attendees of the meeting, in person and by telephone, introduced
    themselves.

2.  The Working Group approved the previously distributed notes from the
    June 7, 2004 meeting.

3.  Susan Sullivan of NARA reported on activities of the ICGI Electronic
    Records Policy Working Group (ERPWG). She said that the Barriers
    report will go to ICGI on June 23. The Common Characteristics of
    Government Information report was open for two weeks of comments,
    starting June 9th. Because not everyone got copies in a timely
    manner, there will be an extension of time for submitting comments,
    until June 30. The meeting to discuss their Toolbox ideas is being
    rescheduled. Eliot Christian recommended that they coordinate with
    the Content Management WG , which is now accepting comments on a
    report that has overlapping scope.

4.  Joann McGovern of GSA was not available to report on activities of
    the ICGI Content Management Working. It was noted by the chair that
    comments are due to her by June 23. (See item 8).

5.  Gretchen Schlag reported good progress on combining three of the
    Requirement Reports per OMB suggestion. Richard Huffine believes the
    new report is ready to go. There was a brief discussion of whether
    or not to include a reference to \"fees\" in the new document.
    Eliot Christian noted that OMB contact J. Wolmer has taken a new
    position in North Carolina. A replacement has not been named.

6.  Eliot Christian of USGS reported on the CGI WG activity to define
    open, interoperable standards for electronic searching. He expressed
    concern with the attitude as put into the Web Content Management WG
    report, i.e., removal of the requirement for interoperability (See
    item 8). Eliot will raise this concern to the Web Content Management
    WG.

7.  CGI Work Plan dates are on a fast track to comply with the deadline
    of December 17, 2004 to have recommendations to OMB having passed
    through pre-clearance and public comment period.

8.  Eliot Christian led a discussion on the Web Content Management WG
    Report: \"Recommended Policies and Guidelines for Federal Public
    Websites\". He said comments are due Wednesday, June 23. Eliot was
    particularly interested in page 25 and 26 of the report. There is no
    guidance for choosing search engines. Without interoperability,
    there would be only one government-wide search solution, a bad idea.
    Also, the current FirstGov serach software does not support
    geospatial search as needed in programs operated by the Federal
    Geographic Data Committee. He noted there is much good writing in
    the document, but this section is outside their expertise and their
    mandate. Steve Levinson said that SQL database searches also need to
    be accounted for. Metadata use in the report was also discussed (p.
    26). Courts are in need of case numbers for data access. Eliot said
    that individual comments can be sent directly to the Web Content
    Management WG (Beverly Godwin) and also to him if a compiled version
    of comments is to be sent.

9.  Susan Sullivan accepted comments on the ERPWG Report \"Common
    Characteristics of Government Information\". There was discussion
    about how to make examples more clear. There was a suggestion that
    \[ed: CRS functional category\] codes might be appropriate as an
    equivalent to the \"line of business\" codes created in the Federal
    Enterprise Architecture Business Reference Model. There was also
    discussion on the metadata concerning Restriction/Rights.
    Distinctions between restrictions for access and restrictions for
    use were suggested. Comments can go to ERPWG until June 30.

10. The next meeting of the CGI Working Group will be held July 19 (July
    5 being a holiday).