\$\$637.00A

######### Section 637. --- FACILITIES AND SERVICES

Revised 24 September 2008

*[INCLUDE THE FOLLOWING FOR A FIELD OFFICE PROVIDED BY THE
CONTRACTOR]{.mark}*

\$\$637.02A

637.02. Add the following:

*[SELECT ONE OF THE FOLLOWING CLAUSES (\$\$637.02B or \$\$637.02C) FOR
THE FIELD OFFICE LOCATION]{.mark}*

\$\$637.02B

Locate the Government field office at *[(insert location)]{.mark}*, as
directed by the CO. Provide high-speed Internet access, as described in
Subsection 637.03(a)(7).

\$\$637.02C

Locate the Government field office where high-speed Internet access, as
described in Subsection 637.03(a)(7), is available. For urban projects
locate the field office within 5 miles [(8 kilometers)]{.mark} of the
project site. For rural projects locate the field office within 15 miles
[(24 kilometers)]{.mark} of the project site. In remote locations where
high-speed Internet service is not available, the field office distance
range may be extended or waived by the CO. All field office locations
are subject to approval by the CO.

\$\$637.03A

637.03. Delete the third and fourth sentences of the first paragraph and
substitute the following:

Provide local and long distance telephone services. The Government will
be responsible for the cost of long distance calls made by Government
employees for Government business and charged against this phone
service. Bill the Government separately for these charges.

637.03(a). Add the following:

> Divide the field office into 3 areas by permanent walls with hinged
> doors. If window air conditioning is provided, provide a separate unit
> for each room.
>
> Clean the field office weekly to the approval of the CO.
>
> Supply the following equipment in the field office:

(1) **Copy machine.** One self-feeding plain paper photo copying machine
    with the following minimum capabilities:

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(a) Automatic document feeder capable of making at least 8 copies per
    minute;

(b) Reproducing copies at standard sizes up to and including 11 x 17
    inches [(297 x 420 millimeters)]{.mark}; and

(c) Reducing 11 x 17 inches [(297 x 420 millimeters)]{.mark} plan sheets
    to 8 ½ x 14 inches [(210 x 358 millimeters)]{.mark} legal size and
    to 8 ½ x 11 inches [(210 x 297 millimeters)]{.mark} letter size.

> Furnish all necessary supplies, except paper. Paper will be supplied
> by the Government.

(2) **Printer.** One plain paper printing machine with printing
    capabilities of standard sizes up to and including 11 x 17 inches
    [(297 x 420 millimeters)]{.mark}. The printer must be capable of
    printing from direct personal computer (PC) and local area network
    (LAN) hookups. The printer may be one machine in combination with
    the copy machine. Furnish all necessary supplies, except paper.
    Paper will be supplied by the Government.

(3) **Facsimile (FAX) machine.** One FAX machine with the following
    minimum capabilities:

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(a) Automatic document feeder with a minimum capacity of 20 pages;

(b) Sending standard size documents up to and including 11 x 17 inches
    [(297 x 420 millimeters)]{.mark};

(c) Printing on plain paper; and

(d) Automatic dial/redial.

> The FAX machine may be one machine in combination with the copy
> machine. Furnish all necessary supplies, except paper. Paper will be
> supplied by the Government.

(4) **Telephone.** Two dual line telephones (touch tone, hold button,
    intercom, and conference calling capabilities) with 2 separate
    lines, for the exclusive use of the CO.

(5) **Answering machine.** One digital answering device capable of
    answering, recording, storing, and playing back messages at least 30
    minutes in length.

(6) **Cellular telephone.** *[(Specify number of phones as per the
    contract needs)]{.mark}* durable, hand held digital/cellular
    wireless telephone(s) for the use of the CO. Furnish cellular
    telephone(s) that are similar or compatible with the Contractor's
    key field personnel (Project Superintendent, Traffic Control
    Supervisor, etc.) to enable the direct communication between the CO
    and the Contractor's key field personnel. Furnish each cellular
    telephone(s) with the following minimum capabilities:

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(a) Direct Connect feature, or equivalent, to communicate onsite with
    Contractor's key field personnel;

(b) Voicemail capable of answering, recording, storing, and playing back
    messages at least 30 minutes in length;

(c) Hands free device that can be used safely and effectively while
    driving, and is acceptable by the local law enforcement agencies;

(d) Customized communication configuration, independent of the other
    units, so that the CO may limit any features if necessary;

(e) Carrying case that can be worn on the belt and is appropriate for
    use on construction projects; and

(f) Other necessary cellular telephone accessories including a cigarette
    lighter power adapter/charger.

> The cellular telephone plan shall provide the necessary amount of
> monthly Direct Connect airtime and monthly Digital/Cellular airtime
> for use on the project. Ensure that each unit has unlimited Direct
> Connect capabilities and each unit is equipped with unlimited airtime,
> roaming, and local and long distance airtime necessary per month for
> official business only. Provide phones that work properly at the
> project site and at the Contractor's and Government field office
> locations.

(7) **High-speed Internet access.** Provide, install, and maintain
    high-speed Internet access service having at least 768 kilobit per
    second download and 256 kilobit per second upload speed. The
    high-speed Internet access service can be provided via DSL, FIOS, a
    dedicated T1 line, or cable. Alternate Internet access service
    options may be submitted to the CO for approval. The system must
    include a modem and a router with a firewall or a router and a
    firewall appliance. The system must have the capability to support
    simultaneous Internet access of at least 3 workstations connected by
    Category 6 RJ45 LAN office drop cables. If the router supports
    wireless Internet access, this feature must be disabled. Wireless
    Internet access does not meet U.S. DOT security requirements and is
    not acceptable. The firewall configuration must be submitted to the
    CO for approval and cannot be changed after it is approved, unless a
    change request is submitted and approved in advance. Only U.S. DOT
    equipment is to be connected to the system.

> If any equipment supplied becomes defective, is stolen, or for any
> other reason does not function as intended, replace the equipment with
> an equal or better unit at no additional cost to the Government.
> Replace any defective equipment within eight hours after being
> notified by the CO.
>
> The Contractor will retain ownership of all equipment supplied by the
> Contractor. The CO will notify the Contractor when the equipment is no
> longer needed and request its removal.