**[Introduction]{.underline}**

Ezekiel Dennison, Jr., Director, Logistics Division

**[Purpose]{.underline}**

These meetings are being held monthly to ensure coordination among the
Personal Property Management Branch (PPMB), the Finance Office, and the
Line/Staff/Corporate Office (L/S/CO) Chief Financial Officers (CFO),
Property Managers (PM), and/or representatives in the areas of:

> Property Balances
>
> Process and Procedures
>
> Inventory Status
>
> UPR Status
>
> Status of Projects

**[Agenda]{.underline}**

The meeting covered the following topics:

> Audit Calendar
>
> Unresolved Audit Issues
>
> Anticipated Projects by Line/Staff/Corporate Office
>
> Matrix of Missing Documentation
>
> Unreconciled Payments Report (UPR)
>
> Annual Inventory -- FY 2007
>
> Training

Reports

The meeting materials, presentation slides, and the minutes will be
posted to the web site shortly after the meeting. The presentation
slides will include revisions brought to our attention during the
meeting.

**[Audit Calendar]{.underline}**

The first topic of the meeting was the audit calendar, which can be
found on PPMB's website at
<http://www.pps.noaa.gov/audit_calendar.html>. The calendar highlights
dates that are important in order to comply with the deadlines
established by Finance. The calendar includes when supporting
documentation is due to PPMB and when reports are due to Finance.

The reports are due to Finance on the Monday a week prior to the last
Tuesday of each month. To meet these new deadlines, the closing date
will typically be four business days prior to the aforementioned Monday.
The date will not be the same for each month, so the **audit calendar on
the website should be checked for the due dates for each month**.
**Reports of property transactions received after the closing date will
not be included in Sunflower until the next month.** These dates were
determined with input from Finance. Everyone should try to ensure that
all documentation is completed and turned into the PPMB in a timely
manner.

Personnel from PPMB and Finance met with the KPMG auditors this week.
They have requested March reports and will began testing shortly.

A few revisions have been made to the checklist that details the
supporting documentation required by the PPMB. The checklist can be
found in the L/S/CO books and at:
[http://www.pps.noaa.gov/New_menu/Documentation%20Checklist.html](http://www.pps.noaa.gov/New_menu/Documentation Checklist.html).

**[Unresolved Audit Issues]{.underline}**

(Projected date of acceptance (PDA))

*[NESDIS]{.underline}:*

1.  LUT (Local User Terminal)

    a.  Project Manager: Tom Button

    b.  PDA: March 2007

    c.  Est. Cost: Unknown

    d.  Location/Region: Headquarters

        i.  This asset is in the Sunflower interface. NESDIS is waiting
            on the final invoice from CBS to finalize. Bernee Foreman
            believes that this asset should be complete by the end of
            the week.

2.  GOES N Series SSG Modifications for Operations -- Ground Systems
    (N/O/P/Q)

    a.  Project Manager: Charlie Bryant

    b.  PDA: March 2007 (upon acceptance of GOES N)

    c.  Est. Cost: Unknown

    d.  Location/Region: Headquarters

        i.  Bernee Foreman mentioned that Charlie Bryant is out until
            April 16; therefore, she was unable to obtain a current
            status on this asset. However, she believes that the PDA
            will be moving.

*[NMAO]{.underline}*:

1.  Sonar for Long Range Fishery Vessel

    a.  Project Manager: Michael Webb

    b.  PDA: In litigation

    c.  Est. Cost: \$5.6 million

    d.  Location/Region: Seattle

*[NWS]{.underline}*:

1.  IBM Computer Lease

    a.  Project Manager: Bill Voitk

    b.  PDA: November 15, 2006

    c.  Est. Cost: \$97.5 million

    d.  Location/Region: Fairmont, WV - Norfolk

        i.  PPMB has received CD-509s for this property. The revised
            lease determination worksheets (LDW) still need to be
            provided.

        ii. Jan Evans hopes to have this information to PPMB by
            mid-April.

*[NWS and OAR]{.underline}*:

1.  Raytheon Computer Leases and Purchases

    a.  Three super computers are being procured under one contract,
        which includes leases and purchases.

    b.  The supercomputer (NWS) in Gaithersburg, MD was accepted October
        5, 2006. PPMB has received signed 509s; however, the lease
        determination worksheet (LDW) has not been provided.

        i.  LDW are awaiting Deputy CFO signature.

    c.  The supercomputer (OAR) in Princeton, NJ was accepted in
        November 18, 2006. PPMB has received signed 509s; however, the
        LDW needs to be revised.

        i.  Property Custodian: Beverly Benedetto

    d.  The supercomputer (OAR) in Boulder has not been accepted yet.

        i.  Property Custodian: Bobby Kelley

*[OAR:]{.underline}*

1.  Ejet (OAR)

    a.  Sheila Hensley, Bobby Kelley, and Leslie Hart are to identify
        the contract modifications applicable to the eJet components.

    b.  Bill Voitk will send additional supporting documentation for
        identified modifications.

    c.  Property Custodian: Bobby Kelley?

    d.  Location/Region: Boulder

    e.  This asset has been outstanding since September 2005.

**[Upcoming Projects by Line/Staff/Corporate Office
(L/S/CO)]{.underline}**

PMs were asked to verify the following projects' projected date of
acceptance (PDA) and other information provided on the slides.

*[NESDIS Projects]{.underline}*

1.  Critical Single Points of Failure

    a.  Project Manager: Angelo Wade

    b.  PDA: April 2007

    c.  Est. Cost: \$6.6 million

    d.  Location/Region: Unknown

2.  13M Drive System Upgrade

    a.  Project Manager: Bob Clark

    b.  PDA: May 2007

    c.  Est. Cost: \$468k (both 13M and 14.2M)

    d.  Location/Region: Wallops, VA -- Norfolk

3.  14.2M Antenna Control System

    a.  Project Manager: Bob Clark

    b.  PDA: May 2007

    c.  Est. Cost: \$468k (both 13M and 14.2M)

    d.  Location/Region: Wallops, VA -- Norfolk

4.  Decommissioning of NOAA 14

    a.  Property Custodian: William Carter

    b.  PDA: April 2007

    c.  Location/Region: Headquarters

5.  Decommissioning of GOES 9

    a.  Property Custodian: William Carter

    b.  PDA: May/June 2007

    c.  Location/Region: Headquarters

*[NMAO Projects]{.underline}*

1.  Twin Otter Aircraft

    a.  Project Manager: Michelle Finn

    b.  PDA: April 30, 2007

    c.  Est. Cost: \$2.5 million

    d.  Location/Region: Norfolk (McDill AFB, Florida)

2.  Henry Bigelow

    a.  Project Manager: Joseph Bohr

    b.  PDA: Completed; to be commissioned in the 3^rd^ quarter of 2007

    c.  Est. Cost: \$55 million

    d.  Location/Region: Norfolk

3.  McArthur II Upgrades

    a.  Project Manager: Bob Wilmot

    b.  PDA: April/May 2007

    c.  Est. Cost: \$740k

    d.  Location/Region: Seattle

*[NOS Projects]{.underline}*

1.  Spectrometers (two) -- (1) 700 MHz NMR and (1) 800 MHz NMR (Nuclear
    Magnetic Resonance)

    a.  Project Manger: Dr. Dan Bearden

    b.  PDA: May 2007

    c.  Est. Cost: \$1.2 million each

    d.  Location/Region: Hollings Marine Laboratory, NMR Facility,
        Charleston, SC -- Norfolk

*[NWS Projects]{.underline}*

1.  Air Handling Replacement for NWS Telecommunication Gateway (NWSTG)

    a.  Project Manager: William Johnson

    b.  PDA: 6 months after award of contract

    c.  Est. Cost: \$600k

    d.  Location/Region: Unknown

2.  Uninterruptible Power Supply (UPS) for NWS Telecommunication Gateway
    (NWSTG)

    a.  Project Manager: William Johnson

    b.  PDA: April 2007

    c.  Est. Cost: Unknown

    d.  Location/Region: Headquarters

        i.  Jan Evans mentioned that this project is complete. It is
            waiting on final cost.

3.  NWRWAVES Software

    a.  Project Manager: Unknown

    b.  PDA: FY 2007

    c.  Est. Cost: Unknown

    d.  Location/Region: Unknown

        i.  A demonstration is now operating.

        ii. Jan Evans needs more information on internally developed
            software and how to determine the cost.

*[OAR Projects]{.underline}*

1.  Tsunami Buoys

    a.  Project manager: Unknown

    b.  PDA: FY 2007

    c.  Est. Cost: Unknown

    d.  Location/Region: Unknown

PPMB needs L/S/CO help to identify any other future transactions related
to property so that we can be proactive in accounting for those assets.
If there is any other procurement that is forecasted to occur, please
provide PPMB with information to help facilitate the accounting of that
property. PPMB have developed standard operating procedures requiring
review by Branch employees of all Unreconciled Payments Request listing
transactions twice weekly to ensure that transactions are appropriately
recorded. PPMB as well will work with the PMs to identify all CWIP
projects timely as briefed at this meeting and past L/S/CO meetings.

There are a couple of websites that are useful in order to view pending
CWIP projects and C\* tracking. They are as follows:

CWIP projects: <https://inside/noaa.gov/noaa/Budget_Planning/cwip>

C\*Tracking: <http://www.ago.noaa.gov/ad/doc/reports/all-actions.shtml>

PMs should be careful in reviewing criteria for CWIP categorization.
Please use the website to ensure that items that are considered to be
CWIP are accounted and tracked properly.

**[Matrix of Missing Documentation]{.underline}**

PPMB, with the help of Ernst & Young, reviews folders created to
document capitalized assets. This instituted internal control process
was developed to systematically review transactions recorded in
Sunflower by Director of Logistics, Property Management Officer,
Personal Property Branch Chief, the Director of Finance and staff, and
Ernst & Young.

The Matrix of Missing Documentation presents the results of the review:
identifying missing documentation, any errors or issues with the
existing documentation, and any errors or issues with the record of the
asset in Sunflower. This matrix is updated periodically and is posted on
the personal property web site. The CFO will be asked for help in
resolving any issues that have been reported in prior reports and are
overdue.

**The following L/S/CO owe missing documentation to the PPMB:**

*[NWS]{.underline}*

1.  CD0001402429 -- Software Build 8.0 *(Headquarters)*: Missing copy of
    contract or purchase order. *(new)*

    a.  Per Jan Evans, Marcey Davis and Joel Williams are the contacts
        for this asset.

*[NESDIS]{.underline}*

1.  CD0001604446 -- LRIT *(Headquarters)*: Incorrect acquisition
    accounting in Sunflower. *(new)*

PPMB would like to thank Jan Evans for resolving NWS' two old items!

**[Property Mangers (PM)]{.underline}**

Mary Manoogian, PM for OAR, retired March 30, 2007. Kristin Brandenburg
is now the primary PM for OAR. An alternate PM for OAR has not been
designated.

As part of the corrective action plan in response to FY2004 MLC #7, each
L/S/CO is required to appoint a PM [and an alternate]{.underline}. The
L/S/COs are to name the person formally (in writing). This person will
be responsible for the coordination of all property management efforts
for their L/S/CO, including:

-   Ensuring that purchases of accountable property are reported timely;

-   Assisting CWIP managers to ensure that capitalized property is
    reported as soon as possible after the asset is ready for use;

-   Coordinating the annual/specialized physical inventories;

-   Assisting with the disposal of excess property; and

-   Working with personnel within their L/S/CO to resolve outstanding
    unreconciled payments appearing on the UPR.

The following personnel have been identified as principal PMs:

-   Carol Christian, AGO

-   Jim Carter, CAO

-   Barbara Beasley, CFO

-   Randy Hill, CIO

-   Regina Jackson, GC

-   Bernadette Foreman, NESDIS

-   Jeanette McDonald, NMAO

-   Robert Ziobro, NMFS

-   Sloane Strother, NOS

-   Jan Evans, NWS

-   Kristin Brandenberg, OAR

-   Jonathan Bailey, USAO

-   Linda Adkins, WFM

The following offices have identified alternate PMs:

-   Denise Tyler-Littleford, AGO

-   Cynthia Burley, CAO

-   Gail Perry, CFO

-   Kathy Stowe, CIO

-   Thornette Johnson, GC

-   John Phillips, NESDIS

-   John Fallin, NMAO

-   Rhonda Perry, NMFS

-   Georgeann Stansbury, NOS

-   Shelia Foster, NWS

-   **TBD**, OAR

-   Danyale Little, USAO

-   Marie Buie, WFM

**[Unreconciled Payments Report (UPR)]{.underline}**

NOAA has adopted the internal rule which states that object class codes
beginning with 31 will be used when acquiring accountable personal
property. See <http://www.pps.noaa.gov/acctobj.htm> for definitions of
accountable property and object class codes. Therefore, the assumption
is that if a payment was made in the finance system using object class
code 31, there should be a corresponding record in the property system.
There are exceptions to this rule. (See
<http://www.pps.noaa.gov/Training/UPR.htm> for the fact sheet on UPR.)
If L/S/CO cannot account for personal property, the L/S/CO must fill out
a CD 52 to resolve outstanding items on the UPR.

Once a week, a file is captured out of CBS of all payments against
object class code 31 for items other than purchase cards. Purchase card
payments are captured out of CBS once a month. These files are sent to a
server that adds these records to those previously existing UPR and
displays them on PPMB's website. (<http://www.pps.noaa.gov/>)

Twice a week, usually on Tuesdays and Fridays, a file of all assets is
generated out of Sunflower. This file is sent to the UPR server and
matched against the payments appearing there.  If the record in
Sunflower matches the record of a payment, that payment is
automatically reconciled and removed from the UPR. If only part of the
payment is reconciled, the line is not removed, but the amount that has
been reconciled is displayed.  Automatic reconciliation reduces
the requirement to manually suppress items on the UPR that have been
entered in Sunflower. Manual suppression of a payment will only be done
in exceptional circumstances. Reconciliation will normally occur within
a few days time once an item is in Sunflower.

PPMB breaks out the UPR by fiscal year, by L/S/CO, and by regions.
Graphs and tables are included in the L/S/CO Books illustrating the
current status of the UPR for each L/S/CO by region. Other graphs
illustrate the progress made over the past few weeks in reducing the
amount of unreconciled property.

The only reason that a bank card should appear on the UPR with a
capitalized object class code (object class codes which start with 31-1)
is if the purchases are components or CWIP related, or in other words,
the purchases are pieces of a larger project.

Use of the incorrect object class code affects the UPR. An example of
this is when NOAA buys equipment, but NOAA will never own the equipment.
The correct object class code for this transaction would be 31-5x. If
the 31 object class code is used incorrectly, this transaction will
appear on the UPR.

A snapshot of the current UPR is generated every Friday. The slides
presented during the meeting reflect the UPR as of the last Friday
before the monthly meeting. The UPR that is submitted to the Deputy
Undersecretary is generated on the first Friday of each month. **The
focus of the report to the Deputy Undersecretary is L/S/CO with a UPR of
90 days and older [and]{.underline} greater than \$200,000**.

*[What PPMB do to assist the L/S/CO to reduce the UPR]{.underline}:*

1.  Distribute UPR reports and charts to for each region to the Property
    Representatives.

```{=html}
<!-- -->
```
2.  Distribute lists of the payments which comprise the UPR and trend
    charts for each L/S/CO to the PM.

3.  Distribute lists of UPR payments over 90 days old that we are able
    to match to AGO\'s contract list to identify the associated contract
    purchase agent.

*[ADDS Interface]{.underline}:*

Client CD-50 submissions in the ADDS interface must be processed by PPMB
to release the Sunflower records into inventory. We monitor the contents
of the ADDS interface and distribute that information to both PPMB
personnel and L/S/CO PMs to identify incomplete records or records
submitted for processing.

Jan Evans, NWS, would like thank PPMB for the work on the UPR in the
Southern area. Zeke Dennison would like to thank Robin MacMillan,
Norfolk, for her hard work on the NWS and NMAO UPR.

Rudy Nunez, Boulder, stated that if the message "an asset has been
created" does not appear when entering assets into the asset interface,
then the asset did not save in the interface.

Jan Evans, NWS, asked if the UPR schedules provided by Paul Myers,
BranCore could be provided in the Excel format and whether the
accounting code can be included in the schedules. Paul Myers stated that
the schedules could be provided in Excel and that he would determine if
the accounting code could be included.

**[Inventory]{.underline}**

The primary purpose of the annual physical inventory is to determine if
the Property Custodian (PC) can account for all items of property on the
PC's inventory list so the organization can reconcile the physical
property with the property records and the financial records. The
schedule for the physical inventories can be found at
<http://www.pps.noaa.gov/invensch.htm>.

**Note:** The schedule for the physical inventories has been revised to
reflect the realignment of personal property.

Completion of inventories in a timely manner is being tracked by the
Deputy Secretary at the Department level. PPMB will work with
Line/Staff/Corporate Offices to ensure their 100 % physical inventory of
owned assets is completed by **May 31, 2007**. All the physical
inventories (including resolutions and reconciliations) must be
completed by June 30. Explanations for any inventories not completed
on-time will have to be provided in writing. Those inventories scheduled
during the third quarter should consider moving the inventories up to
meet the accelerated deadline.

**The following inventories are overdue:**

*[Headquarters]{.underline}:*

1.  NOS -- 54109N050 (Richard Fletcher)

    a.  Sloane mentioned that Richard Fletcher is currently on a boat,
        but that she is working with him to have his inventory completed
        by Tuesday or Wednesday of next week.

Part of the PPMB's staff standard operating procedures is to identify
and specify documentation that must be submitted by L/S/CO as a
precondition to capitalizing equipment. This procedure should ensure
that personal property is correctly capitalized.

A letter from Bill Broglie and Gene Hubbard regarding inventories and
training was sent to the NOAA Executive Panel (NEP) and NOAA Executive
Council (NEC), Assistant Administrators and Deputy Assistant
Administrators, and Staff Office Directorates. Inventories from this
point forward need to be certified by the Property Custodian (PC), the
Property Accountability Officer (PAO), and the Assistant Administrator
(AA). Procedures for the inventories already completed will be provided
once they are finalized. The Property Office Representatives are to
assist the PCs in completing their inventories. Once the AA has
certified the inventories, they should be routed through PMs to the
PPMB.

**[Training]{.underline}**

PAO/PC Sunflower training and ethics training has been completed. 100%
participation has been achieved. Thank you for your hard work!

The PAO/PC Sunflower training and ethics training is a DOC requirement
and still exists for new PAOs and PCs. The training must be completed
within 30 days of PAO and PC delegation. E-learning will be down
starting April 30, 2007 through June 1, 2007. Tom Deckard is currently
working with WFM to LMS (Learning Management System). Tom Deckard is
also looking into some work-arounds for the timeframe that e-Learning
and LMS will not be available.

Property Custodial Certification needs to be submitted to the Property
Office Representative in the Region that they are under. PAO
Certification also needs to be submitted to the Property Office
Representatives. These certifications approve the assigning of the
PC/PAO designation within Sunflower.

Jan Evans mentioned that the training links on the PPMB website are
confusing because they lead to the training; however, the training has
to be completed on e-Learning in order to receive the certification.
Zeke mentioned that those links may end up as part of the work-arounds
aforementioned and therefore, would remain on the website for right now.
Once a work-around has been determined, those links will be re-evaluated
for their significance.

*[Property Accountability Officer (PAO) Training]{.underline}*

The PAO training is on e-Learning and accessible through the PPMB
website that will take the user directly to
[e-Learning.noaa.gov](http://e-learning.noaa.gov/). The user must have
an e-Learning login to access the training and test. Upon successful
completion of the course and a passing grade on the test (80% or better
of the 43 questions), a certificate will be issued. Copies of the
certificates for completion of the training need to be submitted to Tom
Deckard, PPMB and are subject to audit by the Department. Copies of the
certificates can be emailed to Tom Deckard as PDF attachments.

*[Property Custodian (PC) Training]{.underline}*

The PC training is on e-Learning and accessible through the PPMB website
that will take the user directly to
[e-Learning.noaa.gov](http://e-learning.noaa.gov/). The website course
is for reference purposes. PCs should access the test through the
e-Learning website. If PCs experience problems accessing the website,
please contact Tom Deckard. Copies of the certificates for completion of
the training need to be submitted to Tom Deckard, PPMB and are subject
to audit by the Department. Copies of the certificates can be emailed to
Tom Deckard as PDF attachments.

*[PAO/PC Ethics Training]{.underline}*

All PAOs and PCs are now required to take yearly ethics training. A link
has been made available on the e-learning website at
<http://e-learning.doc.gov/noaa/index.cfm>. Copies of the certificates
for completion of the training need to be submitted to Tom Deckard, PPMB
and are subject to audit by the Department. Copies of the certificates
can be emailed to Tom Deckard as PDF attachments.

**[Reports]{.underline}**

The reports were the next topic of the meeting.

***Financial Reports***

PPMB currently provides financial reports to the Finance Office on a
monthly and quarterly basis. The monthly reports reflect the month's
activity whereas the quarterly reports reflect year-to-date activity.
These reports detail the capital assets of NOAA by major asset category
(Aircraft, Ship, ASOS, NEXRAD, etc.). There is a summary of the
acquisition cost that shows the beginning balance of the asset category
and any prior period adjustments, any current period adjustments, any
additions, and any deletions to arrive at the ending balance of the
asset category. Also included in the reports are the details for the
Unreconciled Payments Report (UPR) and the details for the
government-furnished equipment. The Financial reports for the month of
March were submitted to Finance electronically on March 19th and 20th.

***Line/Staff/Corporate Office (L/S/CO) Books***

The books are similar to the financial reports; however, they detail
only the assets for a particular L/S/CO. Hard copies of the books will
be provided at the end of the quarters (December, March, June, and
September). Access to the electronic versions of the books will be
provided by means of emails sent to each PM and alternate on those
months when hard copies are not printed.

These books also include listings of the PAOs and PCs. The listings have
been revised to reflect the realignment. **Please review the revised
listings and provide any updates to Tom Deckard, PPMB and Paul Myers,
BranCore.**

Bob Ziobro, NMFS, mentioned that he is still having problems with the
eDocs link to the L/S/CO books. All problems related to the eDocs link
should be emailed to Paul Myers, BranCore.

**[Reminders]{.underline}**

The PC should require employees to sign for property issued exclusively
to them. This signature on a [NOAA Form
37-40](http://www.rdc.noaa.gov/~audit/noaaforms/nf3740r1.pdf)  (Personal
Custody Property Record / Hand Receipt) provides an acknowledgement by
the employee of their responsibility for the property. The NOAA Form
37-40 provides pertinent information such as model number, serial
number, item description, and Property ID (barcode) Number.

The Personal Custody Receipt is used:

-   to record property in use or in custody of individuals;

-   to assign responsibility for sensitive or personal custody items;

-   to provide an audit trail for property accountability;

-   to provide assurance that the user understands their responsibility
    for property;

-   to track items that an employee is required to take out of the
    office; or

-   to determine responsibility for lost, damaged, or stolen property.

PCs are required to use this form when property is not used in an office
setting or whenever property is removed from an office setting. In
addition, it is **mandatory that all laptops, PDAs and SmartPhones be
assigned to a particular designated individual**. This individual will
be identified in Sunflower as the Current User of the asset. In
addition, the PC should ensure that the designated individual completes
a [NOAA Form 37-40, Personal Custody Property Record / Hand
Receipt](http://www.corporateservices.noaa.gov/~audit/noaaforms/nf3740r1.pdf).

If there is property that has not yet been assigned to a user or if
there is property which, because of the way it is used in the office,
can not be assigned to a particular user, then it must be assigned to
the PC in the Sunflower record.

PMs were informed about the recent numbers of reported incidents of
thefts of laptop computers from employees' locked and unlocked vehicles.
There is cause for concern when precautions are not taken by employees
to protect NOAA property especially laptop computers. With recent laptop
disappearances making news headlines and as part of NOAA's laptop
security awareness campaign, scrutiny of personal property
accountability has increased. Oftentimes the vehicles themselves were
parked in front of the owner's residence. With recent laptop
disappearances making news headlines and as part of NOAA's laptop
security awareness campaign, scrutiny of personal property
accountability has increased. Property Managers were informed to ensure
that they remind all employees protect such assets. Additionally, they
were informed to ask their employees not to store or even leave laptops
computer in any vehicle; not even in the trunk. Please ask all employees
to protect their laptop and the data they may store on it by getting it
fully encrypted and secure it in a locked environment outside of their
vehicle.

PCs are reminded that during annual physical inventories, positive
determinations must be made that the property assigned to an individual
is still in the possession of that particular individual. Therefore, the
NOAA Form 37-40 must be revalidated or renewed at least annually.

When an employee or contractor that has property assigned to them
leaves, transfers, or is reassigned, PCs must ensure that this property
is returned.

CIO is currently encrypting PDAs and laptops. As part of their process,
they are notifying users and PPMB when property does not have a barcode
and/or is not in Sunflower. Zeke Dennison discussed the need to excess
all property and not to have them sitting around. He also stated that
the Personal Property Branch is working with the CIO to identify all
excess laptops that will not be encrypted. All these laptops must be
excessed immediately. All PMs are reminded to work with their Line
Office Information Technology Security Office (ITSO) to help identify
all the excess laptops with the appropriate Property Custodians.

**[Comments]{.underline}**

Jan Evans, NWS, requested information on how to enter PDAs into
Sunflower without the purchase documentation to support the cost.
Danyale Little, USAO, mentioned that they can be added as "Found"
assets.

Zeke Dennison mentioned that the scheduled meeting for July 5^th^ may be
rescheduled due to the Fourth of July holiday.

Zeke Dennison also discussed the mandatory CWIP training that must be
completed by June 30, 2007. Heather Potter, Ernst & Young, will be
sending out a list of the CWIP project managers. We are asking the PMs
to update the list to include any personnel involved in the NOAA 37-6
process.

It was asked that during the Departmental meeting, a request for the
formal record of the attendance to any Ethics training be requested.
Mark Napoli agreed to bring it up at the next meeting.

Jim Carter, CAO, asked who was responsible for processing aged UPR in
Seattle. Rudy Nunez and Dominic Blakey are responsible.

Bob Ziobro, NMFS, requested formal training be provided in the PAOs and
PCs. He felt that face-to-face training would be more useful and
beneficial than web-based learning.

Zeke Dennison and Mark Napoli mentioned that the open job announcements
have been closed, interviews would start today, and that hopefully those
positions would be filled by next week.

Randy Hill, CIO, asked who Ryland's back-up was. Acting Team Lead,
Melissa Nelson is Ryland's back-up. Ryland is out of the hospital, and
starting to assume some of his normal duties.

Paul Myers stated that the conversion to the 4 regions occurred over the
weekend. There are some inaccuracies, but they are being addressed.

Rudy Nunez, Boulder, mentioned that Seattle NMFS had requested that he
present at a conference in May. Jon Pinner had approved it.

Tom Deckard mentioned that he had received some reports that Sunflower
was down, and that he had sent a request to the Sunflower programmers to
take a look at it.

**[Agenda Items for Next Meeting]{.underline}**

If there are agenda items that the L/S/CO would like addressed in these
monthly meetings, please provide them to PPMB. You may email your
suggestions to [thomas.c.deckard]{.underline}[\@noaa.gov]().

**[Date and Time of Next Meeting]{.underline}**

The next meeting is scheduled for May 3 @ 11 a.m. at SSMC 4, Room 8150.

**[Attendees]{.underline}**

Ezekiel Dennison -- OCAO/RPLLO/Logistics Division

Mark Napoli -- PMO/Deputy LD Director

Tom Deckard -- PPMB

Jim Carter -- CAO

Randy Hill -- CIO

Robert Ziobro -- NMFS

Kristin Brandenberg -- OAR

Tejuana Hickerson -- PPI

Danyale Little -- USAO

Maria Buie -- WFM

Glenn Davis -- BranCore Technologies

Paul Myers -- BranCore Technologies

Anne Marquez -- BranCore Technologies

Heather Potter -- Ernst & Young

**[Via Tele-conference]{.underline}**

Tejonna Queen -- AGO

Barbara Beasley -- CFO

Gail Perry -- CFO

Regina Jackson -- GC

Bernadette Foreman -- NESDIS

Jeanette McDonald -- NMAO

Sloane Strother -- NOS

Jan Evans -- NWS

Rudy Nunez -- Boulder

Sheila Hensley -- Boulder

Kim Hutchinson -- Seattle

Mike Stokes -- CFO, Finance

Amy Lin -- CFO, Finance

**[Did Not Attend]{.underline}**

Robin MacMillan -- Norfolk

***Supplemental Information:***

**[Headquarters Contacts]{.underline}**

PPMB has reorganized on a geo-centric instead of line-centric framework.
For additional information, see <http://www.pps.noaa.gov/contacts.htm>.
The proposed reorganization is summarized below.

1.  Property Management Officer

    a.  Mark Napoli

2.  Personal Property Branch Chief

    a.  Jon Pinner

3.  Audit Leads

    a.  TBD

    b.  Tom Deckard

4.  Support

    a.  Heather Potter

    b.  Paul Myers

    c.  Ann Marquez (Webmaster)

5.  Collection-type Heritage Assets

    a.  Lynette Joynes

6.  Inventory

    a.  Larry Oates

7.  Eastern Hub

    a.  Norfolk

        i.  Robin MacMillan -- Team Lead

        ii. Doreen Kaduri-Porter

        iii. Carisa Moncrief

    b.  Headquarters

        i.  Melissa Nelson --Team Lead

        ii. Ryland Pine

        iii. Holly Turri

8.  Western Hub

    a.  Boulder

        i.  Rudy Nunez -- Team Lead

        ii. Sheila Hensley

    b.  Seattle

        i.  Team Lead -- TBD

        ii. Rudy Nunez -- Acting Team Lead

        iii. Kim Hutchinson

        iv. Dominic Blakey