+----------------------+--------------------+----+--------------------+
|                      | **KMI**            |    | 1590.2             |
|                      |                    |    |                    |
|                      |                    |    | Revision I         |
+----------------------+--------------------+----+--------------------+
|                      |                    |    |                    |
+----------------------+--------------------+----+--------------------+
| National Aeronautics | **DATE**           |    | December 7, 2000   |
| and                  |                    |    |                    |
+----------------------+--------------------+----+--------------------+
| Space Administration |                    |    |                    |
+----------------------+--------------------+----+--------------------+
| **John F. Kennedy    | **EXPIRES**        |    | December 7, 2004   |
| Space Center**       |                    |    |                    |
+----------------------+--------------------+----+--------------------+

**MANAGEMENT INSTRUCTION**

**RESPONSIBLE OFFICE: \***Director of Spaceport Services

**SUBJECT:** KSC BULLETIN, BULLETIN BOARDS, AND HALLWAY DISPLAYS

1\. [PURPOSE]{.underline}

This Instruction establishes policy and assigns responsibilities for the
preparation, publication, and use

of the KSC Bulletin, and for the use of bulletin boards and hallway
displays in facilities under control of the

John F. Kennedy Space Center (KSC).

2\. [APPLICABILITY]{.underline}

This Instruction applies to all KSC organizations, to their respective
contractors, as expressed in the terms of their contracts, to the NASA
KSC Exchange, and to all individual users of the KSC Bulletin.

> \*3. [POLICY]{.underline}

It is KSC policy that the KSC Bulletin and organizational bulletin
boards shall serve to disseminate useful and beneficial information to
employees of NASA and NASA contractors located at the Kennedy Space
Center, Cape Canaveral Air Force Station, or Patrick Air Force Base, to
recognize employee achievements; and to support and improve
communication at the Center.

> \*4. [RESPONSIBILITIES]{.underline}

\*a. The Director of Spaceport Services is responsible for:

\(1\) Publishing the KSC Bulletin each Friday.

2.  Monitoring all official and organizational\
    bulletin boards mounted in hallways, to assure compliance with
    Center policy.

b\. Heads of primary organizations are responsible for managing their
own organizational bulletin boards and\
for complying with the provisions of this Instruction.

c\. Officials signing requests for publication of official\
KSC Bulletin items are responsible for ensuring that:

\(1\) The personnel and/or organizations that are subject to the
information are identified.

\(2\) Matters of policy, or other matters of similar significance, are
cleared with appropriate officials.

\(3\) The Bulletin item does not revise an official KSC management
directive.

5\. [SUPERSESSION]{.underline}

This Instruction supersedes KMI 1590.2H.

> Roy D. Bridges, Jr.
>
> Director

Attachments:

A. Authority to Use the Bulletin

B. Responsibilities

C. Authority to Sign Requests (KSC Form 7-121)

D. General Provisions

E. Bulletin Board Guidelines

Distribution:

Tech Doc Library

[AUTHORITY TO USE THE BULLETIN]{.underline}

In addition to those official bulletin items submitted by KSC
organizational elements, the groups listed below may request publication
of unofficial or personal items.

1\. [Unofficial]{.underline}

> a\. The Kennedy Athletic, Recreation & Social Exchange\
> Branch (KARS), employee groups affiliated therewith,\
> and employees who desire to organize a group for\
> affiliation with KARS.

b\. The NASA Employees Benefit Association, the Exchange Council, the
KSC Credit Union, and officially\
recognized KSC civil service employee unions.

c\. Technical, scientific, or managerial groups which are associated
with the Canaveral Council of Technical\
Societies and have KSC civil service employees in their membership.

d\. Other formally organized groups that are affiliated\
with a national organization, have KSC civil service employees in their
membership, and whose principal\
purpose is to enhance the career development of their members. Groups
falling within this category will be required to furnish the following
information to the\
Center Services Branch:

> \(1\) Evidence of affiliation with a national group and a list of
> local chapter officers.

\(2\) A statement of the purpose of the organization.

\(3\) The program for improving the skills and knowledge of its members.

\*2. [Personal]{.underline}

Individual employees of NASA and NASA contractors located at the Kennedy
Space Center, Cape Canaveral Air Force Station, or Patrick Air Force
Base.

[RESPONSIBILITIES]{.underline}

\*1. The Chief, Supply, Equipment, Transportation and Center Support
Branch, is responsible for performing the following functions:

a\. Determining the number of official KSC Bulletin Boards\
to be established, and their location.

b\. Reviewing, for appropriate resolution, special\
requirements for official and organizational bulletin boards, that do
not fall within the guidelines of\
Attachment E.

c\. Ensuring current material is posted and removed from official KSC
Bulletin Boards in a timely manner.

d\. Ensuring material posted on official KSC Bulletin\
Boards is consistent with requirements set forth in\
this Instruction.

e\. Obtaining permission from the appropriate head of a\
primary organization, or designated representative, to\
use wall space for official KSC bulletin boards.

f\. Reviewing and editing official and unofficial notices submitted for
publication in the KSC Bulletin;\
determining and certifying the authenticity of official notices
submitted for publication; and ensuring the KSC Bulletin is prepared for
publication.

2\. All users of the KSC Bulletin are responsible for:

a\. Completing KSC Form 7-121 clearly and legibly; signing\
the form; and mailing the request to the "KSC Bulletin".

b\. Complying with the nondiscriminatory principles of the Federal Equal
Opportunity Program.

c\. Certifying that they are not advertising an off-duty,
income-producing business or enterprise.

d\. Complying with the provisions and requirements of this Instruction.

> 3\. The Director, Procurement Office, is responsible for incorporating
> into applicable contracts the provisions of

this Instruction.

[AUTHORITY TO SIGN REQUESTS (KSC FORM 7-121)]{.underline}

1\. Official Bulletin items are signed by a civil service\
employee at the Division Chief level or above.

\*2. The Chief, Workforce and Diversity Management Office,\
signs official announcements of educational opportunities\
offered by universities and colleges.

\*3. The Chief, Workforce and Diversity Management Office, approves and
signs announcements of NASA job opportunities.

\*4. Heads of organizational administrative offices, or the\
Chief, Workforce and Diversity Management Office, Employee Services
Office**,** are authorized to sign items which designate qualified
recipients in need of leave donations.

5*.* Unofficial Bulletin items consisting of, but not limited to,\
the following are signed as indicated.

\*a. The Chief, Workforce and Diversity Management Office, approves and
signs announcements, submitted by KSC personnel, of educational
opportunities offered locally.

b\. The Chairperson, Exchange Council, or the Exchange Operations
Manager, signs all announcements related to Exchange activities. The
President of KARS, or the Exchange Council Chairperson, signs all
announcements related to KARS activities, including those of
KARS-affiliated clubs and those originated by employees desiring to form
a group for affiliation with KARS.

\*c. Announcements concerning trade shows or industrial exhibits are
signed by the KSC Technology Transfer Officer, Technology Programs and
Commercialization Office.

d\. Announcements concerning the activities of technical, scientific,
managerial, or other formally organized\
groups are signed by a member who is a KSC civil\
service employee.

\*e. Announcements concerning the activities of NASA Employee Benefit
Association (NEBA) or the Credit Union are signed by an elected official
of the respective organization.

\*f. Announcements concerning meetings of civil service\
employee unions are signed by an elected union\
official. Notices of other union activities require\
the signature of the Manager, Industry Relations Office.

6\. Personal Bulletin advertisement items are signed by the\
civil service or contractor employee who owns the property.

# GENERAL PROVISIONS

1\. [KSC Bulletin]{.underline}

a\. Items received in the Bulletin Office will be published\
in accordance with the following priority schedule:

\(1\) Official items containing information of an\
advisory nature which is relevant to the\
performance of KSC operations and normally has an impact beyond the
confines of the originating\
primary organizational element.

\(2\) Unofficial items containing information which contributes to the
welfare and morale of employees\
or is considered to be of service to employees or organizational
elements; e.g., items announcing educational opportunities; club
meetings or social gatherings sponsored by KARS or by affiliated\
employee groups; announcements of the Exchange\
Council, NEBA, and the KSC Credit Union; local activities of technical,
scientific, managerial or other formally organized groups that enhance
the employability of their members; trade shows,

exhibits, or industrial expositions presented to\
show new developments in materials, equipment, and methods. Technical,
scientific, or managerial\
groups which are associated with the Canaveral\
Council of Technical Societies and have KSC civil service employees in
their membership.

\(3\) Personal items containing information concerning\
the sale of property owned by the advertiser;\
\"wanted\" items; articles lost and found at KSC; carpools and vanpools
to and from work areas.

b\. Requests for publication of a notice in the Bulletin\
will be submitted to "KSC Bulletin" through the KSC\
mail delivery system on KSC Form 7-121. Official\
notices may be hand-carried when it is essential to\
assure publication in the next scheduled issue of the Bulletin.

c\. Official and unofficial items must be received in the Bulletin
Office no later than 9 a.m., Monday, for publication in the Friday
Bulletin.

d\. Personal items, except for carpool requests, are\
published on a first-come, first-served, space-\
available basis as they are received in the Bulletin\
Office, without regard to a requested publication date. Hand-carried
personal Bulletin items will not be\
accepted, and no notices will be accepted over the telephone. When
personal items exceed the space limitations, the excess will be included
in the next published Bulletin.

e\. Appropriate abbreviated slogans will be accepted from\
KSC organizations for incorporation in the Bulletin.

f\. Official items will be in effect for a maximum of 90\
days from the date of publication, and reference file**\
**copies will be destroyed 90 days after publication.

g\. Announcements of trade shows or industrial exhibits\
will be restricted to events in which NASA has an\
official interest arising out of its technology\
utilization program.

h\. Unofficial items will not be published more than once\
unless adequate justification for repeat publication is submitted.
Personal items (except for carpool notices) will not be published more
than once in a 30-day period.

i\. Each KSC Form 7-121 may contain only one category of\
item; i.e., official, unofficial, or personal. For\
personal items, a separate form must be prepared for\
each subcategory; e.g., automobiles for sale, household furnishings for
sale, houses for sale, etc. Items\
intended for publication under subcategory\
\"Miscellaneous for Sale\" will be included on one form.

j\. The Bulletin may not be used to:

\(1\) Publicize commercial products or to produce income through the
operation of an off-duty enterprise or business, including rental of
property not used as\
the employee\'s (owner) principal domicile, and/or is rented for the
purpose of acquiring additional\
income.

\(2\) Publicize community projects, such as church,\
school, scouts, charitable, social service, or\
local non-KSC-affiliated club activities.

\(3\) Advertise the sale or giveaway of firearms and associated
materials, consumable items, or pets.

\(4\) Advertise (except for carpools) for persons or\
personal services.

k\. Personal items for sale must have a minimum value of\
five dollars.

\*l. Distribution of the KSC Bulletin will be limited to the number of
copies required for issue to NASA-KSC civil service employees,
regardless of where they are geographically stationed; issue to NASA-KSC
contractors located at the Kennedy Space Center, Cape Canaveral Air
Force Station, or Patrick Air Force Base; posting on each\
bulletin board for other Federal agency or contractor elements serving
in direct support of KSC.

2\. [Bulletin Boards and Hallway Displays]{.underline}

a\. Heads of NASA-KSC organizational elements and\
contractors will manage their own organizational\
bulletin boards and perform the following functions:

\(1\) Determine the location desired for the\
organization\'s bulletin boards within the guidelines listed on
Attachment E.

\(2\) Coordinate special bulletin board requirements\
with the KSC Mail Manager.

\(3\) Procure bulletin boards through KSC supply\
channels.

\(4\) Assign responsibility for posting and removing\
bulletin board material.

\(5\) Ensure the material posted on bulletin boards is consistent with
the provisions and requirements of\
this Instruction.

b\. All bulletin boards located in hallways will be\
identified by markings. Official KSC bulletin boards\
will be marked \"KSC/NASA.\" Organization bulletin\
boards will be identified by the respective\
organizational NASA or contractor codes.

c\. All notices, including housing advertising, which do\
not comply with the nondiscrimination principles of the Federal Equal
Opportunity Program will not be posted on bulletin boards.

d\. Material posted on bulletin boards shall be maintained\
in an orderly manner and may consist of, but is not limited to: employee
awards and commendations, employee training opportunities, job
opportunity postings, safety information, security information,
operations information, and other general informational material.

e\. Contractor union literature, limited to official labor\
union business, may be posted only on contractor organizational bulletin
boards.

f\. Group invitations, notes, cards, etc. may be posted on
organizational bulletin boards, as appropriate.

g\. Material for posting on official KSC Bulletin Boards\
shall be forwarded to the KSC Mail Manager. Civil\
service employee union material shall be cleared in\
advance by the KSC Labor-Management Relations Officer.

h\. Official KSC Bulletin Boards will generally be\
located in lobbies and hallways adjacent to building elevators to ensure
maximum dissemination of\
information.

i.  Organizational bulletin boards will be located within

the immediate organizational area, in accordance with\
the guidelines listed in Attachment E.

\*j. The displays, furniture, and special events in building

lobbies must be approved by and coordinated with the Chief,

Spaceport Services, Management Integration Office. Material

displayed in lobbies must meet the official categories

outlined within this Instruction and must be approved by

Management Integration Office in advance.

[BULLETIN BOARDS GUIDELINES]{.underline}

1\. Bulletin boards located in building front hallways should be limited
to a single board not to exceed [4 x 8 feet]{.underline} for directorate
level or contractor project office level and\
should be glass or plexiglass enclosed with locking doors.

2\. One bulletin board per first-level directorate is authorized\
near the directorate front office. Additional bulletin\
boards are authorized only if a major portion of the\
directorate is located in a separate building.

3\. Bulletin boards not located in building front hallways\
should be framed, open-faced corkboards.

4\. Open-faced bulletin board specifications:

a\. GSA schedule item or equivalent.

b\. Open-faced cork-like surface with metal frame.

c\. Size range of 2 x 3 to 4 x 8 feet, as appropriate.

5*.* Glass or Plexiglass enclosed bulletin board specifications:

a\. GSA schedule item or equivalent.

b\. Glass or Plexiglass enclosed with locks.

c\. Size range of 2 x 3 to 4 x 8 feet, as appropriate.

d\. Wooden or metal frame.

e\. Bulletin board surface of cork-like appearance, neutral tone, or
muted color to compliment surrounding area.