**EPFEA General Meetings**

**Collected Minutes - [1993]{.underline}**

***The Eastern Panhandle Federal Executive Association (EPFEA) held its
first organizational meeting at Redfield\'s on February 22, 1993,
through the efforts of Dr. Nancy Thompson V.A. Medical Center.***

**EPFEA Monthly Meeting**

**June 28, 1993**

Present:

Don Campbell, Harpers Ferry Nat\'l Historical Park\...\...\.....1st VP

Larry Ludke, Nat\'l Fisheries Research Center\...\...\...\...\....2nd VP

Nancy Coldeway, V A Medical
Center\...\...\...\...\...\...\...\...Treasure

Rick Lemon, Nat\'l Fisheries Tng & Ed. Center\...\...\...Guest Speaker

Bernie Berger, Fisheries Research Center

Kathleen Cole, Social Security Administration

Tom Cushing, VA Medical Center, EMPO

Bob Ellott, VA Medical Center, EMPO

Tom Fowler, VA Medical Center, MISS

Joe Gray, VA Medical Center, EMPO

Peter Groen, VA Medical Center, MISS

Steve Miller, Appalachian Fruit Research Center

Terry O\'Brien, IRS

Fred Squires, U.S. Coast Guard

Gordon Shillito, U.S. Coast Guard

Ken Starnes, Harpers Ferry National Historical Park

Mike Watson, Mather Employee Development Center, NPS

Dave Wright, Harpers Ferry Center, NPS

**I. OPENING:**

**A.INTRODUCTIONS:** The meeting was called to order by Don Campbell,
who chaired the meeting in the absence of Jerry Rabe. The group was led
in the Pledge of Allegiance by Larry Ludke. The VA Center was thanked
for hosting the meeting and introductions were make by all attendees.
Guest speaker, Rick Lemon, from the Fisheries Research Center was
acknowledged. Several members were absent due to a special meeting with
a committee to \"Reinvent Government\", a special Executive Program.
Mike Watson, Superintendent, Mather Employment Development Center
attended for the first time as a prospective member.

**B.DISTRIBUTION MATERIALS:** Copies of the following were distributed
to all persons attending the meeting: Agenda for today\'s meeting; FEA
minutes from May 24, 1993; Policy Board minutes from June 23, 1993;
Draft Constitution and By-Laws, Addendum to Constitution; and FEA
Member/Associate lists. A letter, map and minutes of previous meeting
were mailed to all prospective members, prior to this meeting as
directed by President Jerry Rabe.

**II. OLD BUSINESS:**

**A.MINUTES:** Corrections to the minutes of the May 24, 1993, were
addressed; Add Robert Ruthe, EMPO to list of attendees. Add EMPO at end
of VA Medical Center on the names of Tom Cushing and Bob Elliott. Add,
Fish and Wildlife Service Training and Education Center after Rick Lemon
and delete National Wildlife Service. Add Association and strike Boards
on the handout Addendum to Constitution and By-Laws. Tom Cushing,
VA-EMPO, moved the minutes be accepted as corrected. Peter Groen,
VA-MISS, 2nd the motion. Motion passed.

**III. NEW BUSINESS:**

**A.POLICY BOARD MEETING:** Don Campbell reported the following items
were discussed at the Policy Board meeting held on June 23, 1993: 1.
Constitution and By-Laws. 2. FEA logo, membership cards. 3. Combined
Federal Campaign. 4. Membership letters. 5. Speakers Bureau.

**B.CONSTITUTION AND BY-LAWS:** Larry Ludke reported the language in
section 2, article II was modified using generic terms and environmental
threats were added. He also prepared an addendum to clarify terms.

**C.COMBINED FEDERAL CAMPAIGN:** Nancy Coldeway requested all managers
to review the Local Federal Coordinating Committee (LFCC) list submitted
by the Principal Combined Fund Organization (PCFO) Chairperson, Susan
Gerhart, for accuracy. Please assure all agencies are represented within
this list. Nancy reported, all board members agreed the FEA should elect
Coordinators for Berkley and Jefferson Counties respectively. Nancy
moved, Ken Starnes be elected as Jefferson County CFC Coordinator. Larry
Ludke 2nd the motion and the motion passed. Nancy Moved, Tom Weaver be
elected as Berkley County CFC Coordinator. Larry \@nd the motion and the
motion passed.

**D.LOGO, LETTERHEAD, MEMBERSHIP APPLICATION & CARD:** Dave Wright
presented copies of each to all members present. Acting President Don
Campbell extended congratulations from the FEA for the fine work Dave
and his staff had produced.

**E.MEMBERSHIP:** Don Campbell reported, the membership letters were
prepared and would be faxed to Policy Board Members for comments, prior
to July 19 meeting. The letters would be ready for distribution for the
next FEA meeting on July 26.

**F.SPEAKERS COMMITTEE:** Larry Ludke reported, committee
recommendations were to concentrate on organization for the FEA for the
next two months and forgo guest speaker. Kathleen Cole Volunteered to
serve as a member of the speakers committee.

**G.MISCELLANEOUS BUSINESS:** Steve Miller requested information
regarding the effect of locality pay on the Eastern Panhandle Federal
Agencies. Don Campbell related information presented to the Policy Board
by Tom Weaver. An area of concentric circles from Washington beginning
with 4% salary increases, decreasing to 1% pay increase in our area.

Peter Groen suggested the FEA publish a brochure publicizing agency
activities for the purpose of being cognizant of events of all agencies.
It will be placed on the agenda for the next Policy Board Meting.

Kathleen Cole recommended inter-agency training seminars 2-3 hours in
length sponsored by the FEA. Nancy Coldeway related experiences with the
Utah FEA cross training with other governmental agencies. It will ba a
good future activity upon complete organization to our local FEA.

**H.LOCATION OF JULY MEETING:** Don Campbell will arrange the location
of the July 26 meeting. A letter and information will be sent as soon as
a place is selected.

**I.INTRODUCTION OF SPEAKER:** Larry Ludke introduced Rick Lemon,
Coordinator of National Fish nad Wildlife Training and Education Center.
He spoke on the development of one hundred and nineteen million dollar
National Training and Education Center.

**J.ADJOURN:** Larry Ludke moved we adjourn. The motion was 2nd and
passed.

**K.TOUR:** Ann Low conducted a tour of the Medical Facility.

**FEA Monthly Meeting**

**July 26, 1993**

Present:

Jerry Rabe, Martinsburg Computing Center\...\...\...\...\.....President

Don Campbell, Harpers Ferry Nat\'l Historical Park\...\...\.....1st VP

Nancy Coldeway, V A Medical
Center\...\...\...\...\...\...\...\...Treasure

Graham Brest, Exec. Dir. Baltimore FEB\...\...\...\...\...Guest Speaker

Tom Cushing, VA Medical Center, EMPO

Kathleen Cole, Social Security Administration

Casey Jones, Social Security Administration\....Guest of Ms. Cole\'s

Don Hinton, Martinsburg Municipal Airport FSS

Ken Starnes, Harpers Ferry National Historical Park

Gordon Shillito, U.S. Coast Guard

James Willis, U.S. Coast Guard

Mike Watson, Mather Employee Development Center, NPS

Dave Wright, Harpers Ferry Center, NPS

**I. OPENING:**

**A.INTRODUCTIONS:** The meeting was called to order by Don Campbell,
who chaired the meeting. Introductions were made by all attendees. Guest
speaker, Graham Brest, from Baltimore Federal Executive Board was
acknowledged. Several members were absent due vacations. The Meeting was
held in the \"Tap Room of the Hilltop Restaurant\".

**B.DISTRIBUTION MATERIALS:** Copies of the following were distributed
to all persons attending the meeting: Agenda for Today\'s meeting; FEA
minutes from June 28, 1993; and Policy Board minutes from July 19, 1993.

**II. OLD BUSINESS:**

**A.MINUTES:** Nancy Coldeway, VA, moved the minutes be accepted as
corrected. Jerry Rabe, IRS, 2nd the motion. Motion passed. The group
broke for lunch provided by Hilltop Restaurant.

**B.**Nancy ask the group to check the committee list to verify your
name appears on the committee that you desire and are willing to serve.

**III. NEW BUSINESS:**

**A.INTRODUCTION OF SPEAKER:** Ken Starnes introduced Graham Brest,
Executive Director of the Baltimore Federal Executive Board. He began
with a brief history of the history of the Federal Executive Boards and
Associations. He encouraged everyone to be active in the organization
and presented an overview of the programs sponsored by the Baltimore
Federal Executive Board. Federal Regulations mandate the existence for
FEB\'S to administer the Combined Federal Campaign and determine when it
is necessary to close government offices during inclement weather. We
were informed that Paula Bridger, liaison Office for the Office of
Personnel Management was responsible for the oversite of all FEB\'S,
Associations, etc. Several questions from the group was answered.

**B.POLICY BOARD MEETING:** Don Campbell requested agenda items of the
August Meeting.

**C.CONSTITUTION AND BY-LAWS:** Don Campbell reported in absence of
Larry Ludke, the final draft is completed and will be presented to the
group in during the August meeting.

**D.COMBINED FEDERAL CAMPAIGN:** Nancy Coldeway reported; letters have
been sent to all prospective members of the Local Federal Coordination
Committee for the purpose of organizing the fall campaign. She proposed
CFC as an item on the Policy Board Agenda and requested input.

**E.LOGO, LETTERHEAD, MEMBERSHIP APPLICATION & CARD:** Dave Wright
reported approximately 500 copies of the letter head stationary has been
copied and is in use. The sample copies of the membership cards and name
tags, provided by Nancy Coldeway, from the Utah Federal Association were
used as examples and copies will be evaluated during the August meeting.

**F.MEMBERSHIP:** Don Campbell reported, the membership letters are
completed and are available for all prospective members. Congratulations
were given to Dave Wright on the fine job of completing the letterhead
stationary.

**G.MISCELLANEOUS BUSINESS:** Don Campbell turned control of the meeting
to Jerry Rabe, President. Jerry related that his detail to the
Washington Office proposed to be 120 had turned into approximately two
years and that it would require more time than he originally had
thought. He has been in communicating with Don Campbell to insure the
organization was functioning in his absence. He perceive it would be
unfair for him to continue as president of the FEA considering his
frequent absence. He expressed a desire to continue with the group in a
lesser capacity. He proposed the following:

1\. His withdrawal as President

2\. Don Campbell assume duties as President

3\. Larry Ludke assume duties as 1st Vice President

4\. The Office of 2nd Vice President be filled

Don Campbell appointed Nancy Coldeway to chair the meeting until the
proposal was resolved.

Nancy recommended; Jerry Rabe to fill the Immediate Past President
Office and all other officers would move up and Don would appoint a 2nd
Vice President.

Dave Wright moved, we accept the resignation of Jerry Rabe and his
succession to immediate past president, Don Campbell to succeed as
President, Larry Ludke to Succeed as 1st Vice President and the
President would appoint the vacant position of 2nd Vice president. Ken
Starnes seconded the motion. The motion passed unanimously.

Don Campbell expressed his appreciation being able to serve FEA and
perceives many opportunities to intercede with the private sector and
communities.

**H.LOCATION OF JULY MEETING:** Don Campbell will arrange the location
of the August 23 meeting. A letter and information will be sent as soon
as a place is selected.

**J.ADJOURN:** Dave Wright moved we adjourn. Nancy Coldeway 2nd the
motion. The motion passed.